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HomeMy WebLinkAbout03/12/2001 WHEAT RIDGE HOUSING AUTHORITY LOBBY CONFERENCE ROOM Monday, March 12,2001 7:00 p.m. These are public meetings in which the public is encouraged to attend. Call Tbe Meetine: to Order The meeting was called to order by Chair DiTullio at 7:05 p.m. Roll Call of Members Present: Jerry DiTullio, Chair Mary Jo Cavarra Kathryn Fulton Cheryl Brungardt Kent Davis Absent: None Others Present: Jack Hurst, Interim City Manager Jerry Dahl, City Attorney Alan Feinstein, Jefferson County Housing Authority Barbara Delgadillo, Executive Secretary A. DISCUSSION ITEMS I. Introductions All attendees introduced themselves and gave a brief explanation of their background relating to the Housing Authority. 3. Intere:overnmental Ae:reement (lGA) between Wheat Ride:e Housine: Authority and Jefferson County Housine: Authoritv Chair DiTullio explained the need for an agreement between the two entities establishing the roles and responsibilities of each Authority. Alan Feinstein, Director of the Jefferson County Housing Authority (JCHA), informed that the new IGA would center on home ownership for first-time home buyers. The agreement can be as specific or general as the Wheat Ridge Housing Authority determines necessary. He discussed the existing IGA with the City of Wheat Ridge designating the JCHA as the local Anthority for the City. The existing IGA would remain valid, but would cover only the Section 8 and low-income programs. He discussed the example IGA between the City of Arvada and the JCHA and suggested that the example be amended and used by the City for a first-time home buyer program for the City of Wheat Ridge. Wheat Ridge Housing Authority Minutes March 12, 2001 Page I Cheryl Brundgardt suggested using the City of Arvada IGA as a template and changing the program references from Section 8 and low-income programs to first-time home buyer program. Alan Feinstein suggested that the existing provisions pertaining to automatic agreement renewal and agreement termination be kept. He suggested adding the following proVISIOns: Funding Source of funds Mechanism for disbursing funds Mechanism for property acquisition Upon question of Jack Hurst, Interim City Manager, Alan Feinstein discussed his role in relationship to a real estate broker. He informed that his role could be defined by the City, but sees himself as the City's agent working with the broker. He would be able to act in all capacities ofbuyer and seller and informed that parameters would need to be established up front in order for him to take immediate action on contracts when necessary. He suggested that a broker not have an exclusive right due to commission fees. The issue of possible displacement was discussed. It was noted that the purpose of this program is to target qualified first-time home buyers within any income range. Cheryl Brungardt added that possibly the City could designate a certain percentage to be applied toward low/moderate income and thereby allow the Authority to take advantage of additional funding sources. Jerry Dahl, City Attorney, suggested that the obligations and expectations of the Wheat Ridge Housing Authority and the JCHA be described within,the IGA whether they are listed in a general or specific manner. It was moved by Kent Davis to direct the City Attorney to work with the Director of the Jefferson County Housing Authority in order to draft a proposed IGAfor review by the Wheat Ridge Housing Authority at their next meeting, seconded by Kathryn Fulton and unanimously carried. 4. Intere:overnmental Ae:reement Between the City of Wheat Ride:e and Wheat Ride:e Housine: Authoritv 'Chair DiTullio discussed the proposed agreement for the Authority's review. Jerry Dahl, City Attorney, noted one correction to Article I, Section 3, to be reworded to give the Authority the ability to purchase property. He felt that this would protect both the City Council and the Housing Authority. Wheat Ridge Housing Authority Minutes March 12, 200 I Page 2 It was moved by Mary Jo Cavarra to direct the City Attorney to review and modify the Intergovernmental Agreement as noted above, seconded by Kent Davis and unanimously carried. 2. Resolution Estahlishine: Wheat Ride:e Housine: Authoritv Bvlaws Chair DiTullio explained the need for the Authority to establish its bylaws. Jack Hurst explained the need to have a clear understanding of the Authority's roles and duties. He suggested adding a section addressing attendance. Other boards and commissions within the City state that members could be removed with 3 un-excused absences. The following suggestions were made for inclusion into the Authority's Bylaws: . Attendance . Ability to take action and approve purchase of properties . Ability to hold Special Meetings with a 24 hours noticing requirement . Authority to set all standards for resale of property It was moved by Kent Davis to direct the City Attorney to draft Bylaws for the Authority for their next meeting, seconded by Kathryn Fulton and unanimously carried. 5. Real Estate Broker Services Chair DiTullio introduced the item giving a brief history. He informed that the City is in the process of requesting proposals from real estate broker fees and asked whether or not the Authority members felt that they could benefit from broker services. Alan Feinstein, JCHA, commented that it may be more convenient to work with one broker with extensive knowledge of the City when necessary versus a number of brokers. He noted that a broker may not be needed for all purchases or resales. Jack Hurst suggested that there be clear expectations of when and how a broker would interact with the Wheat Ridge Housing Authority and that it be pointed out that broker services would be utilized on an as-needed basis. There was discussion regarding the current request for proposals and the need for one of , the Wheat Ridge Housing Authority members to act as an evaluator of the proposals. Jack Hurst will check on the rating dates and pole the authority members for an evaluator. He added that the final 2 to 3 bids would be brought before the authority for their review and comment. Kent Davis expressed concern with a broker returning a percentage of their commission back to the authority; he felt that this may appear as a kick-back. Rather, the broker could reduce their commission by an equivalent amount. Wheat Ridge Housing Authority Minutes March 12, 2001 Page 3 It was the consensus to hold this item until the RFP's have been brought back to the Authority for their review and discussion. 6. Bude:et Jack Hurst discussed the need for the Authority to establish an operating budget. The operating budget would include purchase of property, rehabilitation, staffing costs, legal services, supplies, and meeting expenses. Jack Hurst feels that the initial operating budget for the Authority could be funded by the City from the general fund. He informed that once the Authority develops a proposed budget, the City Council would need to approve the allocation of funds. Alan Feinstein noted that information could be obtained from other sources for the Authority's review in order to get a sense of what is available in the market and make educated guesses on value and rehabilitation cots. Jack Hurst suggested that various bankers be invited to an Authority meeting after the Bylaws and IGS's are developed in order to discuss what types of security they would be looking for from the Authority to obtain a loan. Discussion ensued regarding the need for the Housing Authority to act autonomously. Jerry Dahl noted that once the City Council approves the IGA's and Bylaws including the Authority's roles, that the line of autonomy would start to be established. It was the consensus of the Authority to schedule a meeting with various bank representatives after their next meeting. Further, that the roles and relationship of the Authority with the City Council including expectations and purpose be placed on their next meeting agenda. Adiournment The meeting was adjourned at 9:10 p.m. to March 29, at 7:00 p.rn. in the lobby conference room on motion of Kent Davis, seconded by Cheryl Brungardt and unanimously carried. Jerry DiTullio, Chair Barbara Delgadillo, Executive Secretary /bd C:\MyFiles\housing authority\minutes\O I0312.wpd Wheat Ridge Housing Authority Minutes March 12,200] Page 4