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HomeMy WebLinkAbout01/26/16'Ad� WRfIA Wheat Ridge Housing Authority Minutes January 26, 2016 A. CALL THE MEETING TO ORDER The meeting was called to order at 4:10 p.m. by Chair Tho TXson in the Second Floor Conference Room of the Municipal Building, 7500 West 29 Avenue, Wheat Ridge, Colorado. B. ROLL CALL OF MEMBERS Authority Members Present: Thomas Abbott Tim Fitzgerald Chad Harr — arrived at 4:27 p.m. Janice Thompson Jennifer Walter Authority Members Absent: None Also Present: Lauren Mikulak, Senior Planner Ann Wang, Accountant Tammy Odean, Recording Secretary C. APPROVAL OF MINUTES: 1. January 12, 2016 It was moved by Mr. Fitzgerald and seconded by Mr. Abbott to approve the minutes of January 12, 2016 as amended. Motion approved 4-0. D. OFFICERS REPORTS There are no officers reports. E. PUBLIC FORUM Housing Authority Minutes January 26, 2016 There was nobody present from the public to speak. F. NEW BUSINESS 1. Resolution 01-2016: Establishing a designated public place for the posting of meeting notices as required by the Colorado Open Meetings Law Ms. Mikulak stated this resolution establishes where and when meeting notices are posted which includes a minimum of 24 hours to be given before a special meeting. The posting place for WRHA is the front lobby of the Municipal Building. It was moved by Mr. Fitzgerald and seconded by Ms. Walter to approve Resolution 01-2016 to have the meeting notices posted as required by the Colorado Open Meetings Law. Motion carried 4-0. Board member Harr arrived at 4:27 p.m. 2. Resolution 02-2016: Enacting a budget and appropriation for the year 2016 Ms. Mikulak stated this resolution is to review and adopt the WRHA's budget for 2016. She gave a brief summary of the proposed budget and anticipated Fruitdale transactions. The ending 2016 balance will be less than $27,000. Mr. Fitzgerald asked if the $1.3 million on the proposed budget sheet is the ending balance of 2015. Ms. Wang and Ms. Mikulak this balance includes real estate assets, such as Fruitdale and a single family home, in addition to cash. The major changes through the course of 2015 were the sale of 44`h Place and the return of $400,000 back to the County when WRHA closed the CDBG Grant. Ms. Thompson asked if the $26,000, at the end of 2016, will be enough money to sustain the Authority for some time. Ms. Mikulak stated operating expenses would be decreasing; there will not be as much active work from staff so the billable hours will decrease. She explained that some of the line items will go down to zero in future budgets. In response to a question about expense account 751, Ms. Mikulak indicated that EPS stands for Economic and Planning Systems. The City and WRHA and sharing the cost of this consultant's advisory services. Ms. Wang proposed doing a 5 -year budget and the WRHA members liked the idea. Housing Authority Minutes 2 January 26, 2016 Mr. Fitzgerald asked about possible sources of income right now for the Housing Authority. Ms. Mikulak indicated there are no revenue sources identified right now. She explained the history of WRHA and its past reliance on grant funding. She also summarized the strategic planning session from earlier in the year, when board members discussed this lack of sustainable revenue sources. There was consensus to continue strategic planning after Fruitdale is sold. There was a brief discussion of the Fruitdale project, how it relates to the Housing Authority's mission, and the unquantifiable benefits of the project. Chair Thompson reminded everyone the budget being voted on could be subject to change if the Fruitdale estimates change. She called for a motion. It was moved by Mr. Abbott and seconded by Mr. Harr to approve Resolution 02-2016, a resolution enacting a budget and appropriation for the year 2016 for the WRHA. Motion carried 5-0. G. OLD BUSINESS 1. Fruitdale School - Update and Next Steps Ms. Mikulak updated the members on a few items regarding Fruitdale. Staff is in the middle of negotiating the deal points of the Term Sheet and trying to ensure the best deal for the City and WRHA. Also, staff is continuing to work on the land swap with Jefferson County Public Schools. Regarding the quiet title action there have been 5 postings and no contacts yet from heirs, so a judge's order should clear the reverter clause by late February. Important dates are as follows: March 1 is the goal to have the reverter clause removed and the Land Swap agreement signed; April 1 to close with the school district and have exchanged deeds; May 1 to have the plat approved; June 1 to have the zoning approved; and July Ito close with HEI. H. OTHER 1. There was discussion of having a thank you dinner to recognize the end of the single family home program. A few ideas were discussed instead of a dinner, such as a plaque or a thank you card for Cornerstone Realty and Jefferson County Housing Authority. It was agreed to have a celebration of all of WRHA's accomplishments after the closing of Fruitdale with all previous WRHA board members and project partners. 2. Election of Officers It was moved by Mr. Fitzgerald and seconded by Mr. Abbott that the existing officers continue for 2016, including Ms. Thompson as Chair and Mr. Harr as Vice Chair. Housing Authority Minutes January 26, 2016 Motion carried 5-0. I. ADJOURNMENT It was moved by Mr. Harr and seconded by Ms. Walter to adjourn the meeting at 5:20 p.m. Motion carried 5-0. ompson, Chaff Housing Authority Minutes January 26, 2016 Tammy Odean, ecording Secretary 4