HomeMy WebLinkAbout03-03-2025 - Study Session Agenda PacketSTUDY SESSION AGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO Monday, March 3, 2025 6:30 p.m. This meeting will be conducted as a virtual meeting, and in person, at: 7500 West 29th Avenue, Municipal Building, Council Chambers. City Council members and City staff members will be physically present at the Municipal building for this meeting. The public may participate in these ways: 1. Attend the meeting in person at City Hall. Use the appropriate roster to sign up to speak upon arrival. 2. Provide comment in advance at www.wheatridgespeaks.org (comment by noon on March 3, 2025) 3. Virtually attend and participate in the meeting through a device or phone: Click here to pre-register and provide public comment by Zoom (You must preregister before 6:00 p.m. on March 3, 2025) 4. View the meeting live or later at www.wheatridgespeaks.org, Channel 8, or YouTube Live at https://www.ci.wheatridge.co.us/view Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. The City will upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. To request auxiliary aid, service for effective communication, or document in a different format, please use this form or contact ADA Coordinator, (Kelly McLaughlin at ada@ci.wheatridge.co.us or 303-235-2885) as soon as possible, preferably 7 days before the activity or event. Public Comment on Agenda Items 1. City Plan Status Update 2. 38th West Street Improvement Project – Study Results 3. HCA HealthONE Rose Development Proposal 4. Staff Report(s) 5. Elected Officials’ Report(s) ITEM NO. 1 Memorandum TO: Mayor and City Council THROUGH: Lauren Mikulak, Community Development Director Patrick Goff, City Manager FROM: Ella Stueve, Senior Neighborhood Planner DATE: February 21, 2025 (for March 3 study session) SUBJECT: City Plan Status Update PURPOSE: The purpose of this study session is to provide City Council with an update on the City Plan process and to have a discussion with council members regarding the content included in the fourth phase of City Plan public engagement. Phase 4 includes a set of tools that the city can use to guide public and private investment to align with community priorities. It also examines how these tools might be used in different locations around Wheat Ridge and maps out what implementation might look like after adoption of the plan. Attachment 1 is content provided by the City Plan consultant, czb, which includes the details of the City Plan to support this study session. BACKGROUND: The City Plan is the next iteration of the Comprehensive Plan and will supersede Envision Wheat Ridge, which was adopted in 2009. The City Plan will articulate a community vision for Wheat Ridge through 2040. A specific focus has been to ensure robust community input and to create a plan that balances different values and tradeoffs that emerge from community conversations. A successful City Plan process will result in an adopted document that reflects community values and acts as a foundation for future decision-making on all topics related to the physical development of the city for years to come. PROJECT STATUS: Timeline This process formally began in late January 2024 with a project team kick-off and the first phase of engagement from mid-April to early May. The second phase of engagement took place from early June to mid-July. The third phase was in September and October. Study Session Memo – City Plan Status Update March 3, 2025 Page 2 The fourth phase of engagement includes the following events: • A steering committee meeting on Wednesday, February 19 • A public open house on Thursday, February 20 • City Council Study Session on Monday, March 3 • A Planning Commission discussion on Thursday, March 6 This is the final full engagement phase for the City Plan process. Staff anticipates a Draft City Plan available for public review in late spring to early summer. The final plan will be brought to Planning Commission and City Council for final adoption in the summer of 2025. Public Process Since December 2023, the City Plan project page on What’s Up Wheat Ridge has been live: https://whatsupwheatridge.com/city-plan. Since then, the project team has encouraged community members to subscribe to project updates and become neighborhood champions. Neighborhood champions are community members who want to stay up to speed on the City Plan and help promote participation. As of February 18, the City Plan has 743 subscribers and 98 neighborhood champions. The fourth public open house was held on Thursday, February 20 from 4:30 to 6:30 pm at the Wheat Ridge Recreation Center. At this event, participants reviewed the proposed toolkit to guide public and private investment to align with city priorities, reacted to illustrations of how these tools could be implemented in locations in Wheat Ridge, and previewed what implementation of the plan might look like. The information and activities from the Open House are available online on the project website until March 21. Communications for this phase of public engagement includes the following: • What’s Up Wheat Ridge newsletters • Connections newsletters • Rooted in Fun Activity Guide advertisement • Mayor’s Matters articles • City of Wheat Ridge’s website newsflash • Yard signs distributed to neighborhood champions and steering committee members and displayed at city parks and facilities • Social media ads and posts • Coasters with a QR code to the project webpage distributed to local businesses to give to customers An outreach summary for the entire project up to this point is included as Attachment 2. Study Session Memo – City Plan Status Update March 3, 2025 Page 3 Next Steps The project team has been integrating content from the first three engagement phases into a draft City Plan document. Following Phase 4 input, the final draft will be shared for review by the public, the steering committee, Planning Commission, and City Council in late spring to early summer 2025. Staff anticipates study sessions with City Council and Planning Commission during this time. After incorporating input from the draft review, the formal adoption process will begin. CITY COUNCIL FEEDBACK REQUESTED: This study session is intended to provide a forum for council members to learn about and share input on two topics that are detailed in Attachment 1. Specifically, 1. Do you think the toolkit proposed in Attachment 1 to guide public and private investment aligns with community priorities? What feedback do you have on this approach? 2. Do you have feedback on the proposed implementation plan in Attachment 3 (a summary of implementation and discussion questions are included in Attachment 1)? No formal consensus or direction will be required from Council to move the project forward. The focus of the March 3 study session will be on Attachments 1 and 3. Attachment 4 includes the application of tools in Focus Areas. The focus areas are locations within Wheat Ridge where the project team has illustrated how the tools described in Attachment 1 could be applied to address issues that are common across Wheat Ridge. The illustrations in these focus areas are intended to be prototypes for other places in the city facing similar challenges. If there is feedback on Attachment 4, comments or questions may be provided directly to City Plan project manager, Ella Stueve, or submitted through the online survey at whatsupwheatridge.com/city-plan. ATTACHMENTS: 1. City Plan Status Update Presentation, February 2025 2. City Plan Outreach Summary, February 2025 3. City Plan Draft Implementation Plan, February 2025 4. City Plan Focus Area Boards, February 2025 Wheat Ridge City Plan City Council Check In #4 March 2025 ATTACHMENT 1 Wheat Ridge City Plan | City Council | March 2025 PROJECT OVERVIEW 2 Wheat Ridge City Plan | City Council | March 2025 The City Plan will be an update to the City’s existing comprehensive plan It should: •Articulate the community’s vision and establish shared values •Identify priorities for the future •Provide the framework for many decisions for years to come •Provide guidance for property owners, residents, elected and appointed officials, City staff, and others. Project Basics 3 Wheat Ridge City Plan | City Council | March 2025 Timeline WE ARE HERE 2025 4 Wheat Ridge City Plan | City Council | March 2025 WHAT WE HEARD 5 Wheat Ridge City Plan | City Council | March 2025 6 PHASE 1 Spring 2024 Emerging Consensus: •We know what is working and worth celebrating today •We know what we want for a stronger future PHASE 2 Summer 2024 Community Confirmed: •Core Values •Planning Principles •Planning Priorities PHASE 3 Fall 2024 Shaping our Future: •How we get around •How to manage new development Intercept event at Wheat Ridge High School with participation by more than 100 students over 170 attendees over 230 responses WHAT WE HEARD: PAST ENGAGEMENT Wheat Ridge City Plan | City Council | March 2025 7 Improving Mobility WHAT WE HEARD: PHASE 3 - MOBILITY Wheat Ridge City Plan | City Council | March 2025 8 Place Types and Peaceful Coexistence 0 100 200 300 400 Parking andTraffic BuildingHeight Landscapeand Streetscape Physical andVisual Separation Noise BuildingArchitecture Lighting Other Choose the THREE most important items that you think must be addressed when new development is proposed. WHAT WE HEARD: PHASE 3 – PEACEFUL COEXISTENCE Wheat Ridge City Plan | City Council | March 2025 PLANNING FOR CHARACTER IN WHEAT RIDGE BASED ON WHAT WE’VE HEARD 9 Wheat Ridge City Plan | City Council | March 2025 10 Evolution of our Places: Incremental change; maintain our character of distinct areas with their own look and feel. Peaceful Coexistence: Ensure that new development peacefully coexists with existing neighborhoods. Improved Connectivity and Access: Move around town more easily, especially on foot or by bicycle. Making Great Places: Improve the space between buildings and curb; enhance the experience of spending time in our public spaces. What are we trying to achieve? Wheat Ridge City Plan | City Council | March 2025 11 Use Tools Form Tools Going Places Tools Staying Places Tools How and for what our properties and buildings are used. Size, shape, placement, and nature of buildings, parking, and landscaping. Infrastructure and treatments on our streets and sidewalks to travel around the city. Infrastructure and treatments on our streets and sidewalks to create places where we want to spend time. What tools do we have to help us achieve these outcomes? Wheat Ridge City Plan | City Council | March 2025 12 How and for what our properties and buildings are used. Some examples include:Use Tools Wheat Ridge City Plan | City Council | March 2025 Size, shape, placement, and nature of buildings, parking, and landscaping. Some examples include: 13 Form Tools Wheat Ridge City Plan | City Council | March 2025 Infrastructure and treatments on our streets and side- walks to travel around the city. Some examples include: 14 v v Going Places Tools Wheat Ridge City Plan | City Council | March 2025 Infrastructure and treatments on our streets and sidewalks to create places where we want to spend time. Some examples: 15 v v v v Staying Places Tools Wheat Ridge City Plan | City Council | March 2025 Staying Places 16 Going Places Balancing Going Places Tools and Staying Places Tools involves evaluating trade- offs. Wheat Ridge City Plan | City Council | March 2025 17 How we apply Going Places Tools and Staying Places Tools depends on location. Wheat Ridge City Plan | City Council | March 2025 18 Discussion: 1.Does the concept of Gateways and Gathering Locations resonate with you? 2.Does this categorization of Going Places Tools and Staying Places Tools make sense? 3.Is the categorization of Going Places Tools and Staying Places Tools a workable approach to discussing tradeoffs in capital project planning? 4.Are there any missing Gateways and Gathering Locations? Wheat Ridge City Plan | City Council | March 2025 20 Focus Areas •Prototype areas that illustrate how these tools should be applied in different locations in Wheat Ridge •Review the Focus Area content in Attachment 4 and share your comments/questions with the project team IMAGINING OUR FUTURE: APPLYING TOOLS IN WHEAT RIDGE Wheat Ridge City Plan | City Council | March 2025 IMPLEMENTATION 21 Wheat Ridge City Plan | City Council | March 2025 22 •Overview of high-level next steps to implement the City Plan •Organized by key City Plan Principles and Priorities •Short-term actions to ambitious, long-term direction •Some of these actions are not funded and will require future community conversations about if and how we fund them IMPLEMENTATION: A ROADMAP Wheat Ridge City Plan | City Council | March 2025 23 Near -Term: 0 -3 Years 2025-2027 Mid-Term: 4 -8 Years 2028-2032 Pilot for frontage improvements on commercial corridors Expand pilot program as appropriate Revise zoning code for appropriate temporary and short-term commercial development Study feasibility of BID on 38th Ave Complete 38th Ave Refresh Study and Final Design Construct 38th Ave Refresh Project Planning Priorities IMPLEMENTATION: A ROADMAP Wheat Ridge City Plan | City Council | March 2025 24 Near -Term: 0-3 Years 2025-2027 Mid-Term: 4-8 Years 2028-2032 Long-Term: 9-15 Years 2033-2040 Planning Priority IMPLEMENTATION: A ROADMAP 29th painting, restriping pilot Ongoing multimodal projects Secure future trail connection through Kullerstrand Bike/Ped or Mobility MP Expand pilot with future repaving schedule 44th traffic analysis Implement traffic analysis recommendations Long-term CIP funding and prioritization strategy Wheat Ridge City Plan | City Council | March 2025 25 Planning Priority IMPLEMENTATION: A ROADMAP Near -Term: 0-3 Years 2025-2027 Mid-Term: 4-8 Years 2028-2032 Long-Term: 9-15 Years 2033-2040 Stormwater utility, fee, and Master Plan implementation Emergency stormwater repairs Continue proactive infrastructure programs and projects Water/Sewer Master Plan Wheat Ridge City Plan | City Council | March 2025 26 Near -Term: 0 -3 Years 2025-2027 Mid-Term: 4 -8 Years 2028-2032Planning Principle IMPLEMENTATION: A ROADMAP Analyze regulatory codes through filter of City Plan guidance Update codes based on analysis Coordinate with JCSD on redevelopment of closed school campuses and preservation of public park space Quick Win regulatory code updates aimed at achieving peaceful coexistence Wheat Ridge City Plan | City Council | March 2025 27 IMPLEMENTATION: A ROADMAP Near -Term: 0-3 Years 2025-2027 Mid-Term: 4-8 Years 2028-2032 Long-Term: 9-15 Years 2033-2040 Implement other adopted plans, e.g.: •Prosperity Plan •Sustainability Action Plan •Parks and Rec Pathway •Lutheran Legacy Campus Master Plan •44th Ave. Subarea Plan •Affordable Housing Strategy Reassess and/or update City Plan Wheat Ridge City Plan | City Council | March 2025 28 Discussion: 1.Does this framework include the key action items for implementing the plan? 2.Is there anything you’re concerned about? 3.Is there anything missing? 4.Are there any opportunities for the City Plan to better set up the future community conversations about if and how we fund these items? IMPLEMENTATION: A ROADMAP Wheat Ridge City Plan | City Council | March 2025 NEXT STEPS 29 Wheat Ridge City Plan | City Council | March 2025 NEXT STEPS 30 Engagement Round 4 Activities •What’s Up Wheat Ridge online open house and survey open through March 21 at 5 PM •Share your feedback on the Focus Areas online or via email (estueve@ci.wheatridge.co.us) •Planning Commission study session on March 6 Draft Plan •Draft plan released for public review in late spring/early summer •Additional Study Session during the public draft review period •Formal adoption over the summer Wheat Ridge City Plan | City Council | March 2025 31 Thank you! Wheat Ridge City Plan | City Council | March 2025 REMINDERS 32 ONLINE SURVEY STILL OPEN Available until Friday, March 21 at 5 p.m. 1 Attachment 2: Planning Process Outreach Summary As of February 21, 2025 Meetings and Online Engagement: The project includes a total of four engagement phases. Each include a public open house, an online survey or activities that reflect the content in the open houses, a City Council study session, a presentation and discussion at Planning Commission, and a steering committee meeting. The events and online engagement for these four phases include: •Phase 1: o A steering committee meeting on March 14, 2024 – 14 attendees o A City Council study session on April 15th o A public open house on April 16 – approximately 120 attendees o Online activities from April 12 to May 3 – 267 respondents o A steering committee meeting on April 17th –17 attendees o A Planning Commission meeting on May 2nd •Phase 2: o City Council discussions on June 4 and June 6, 2024 o Online activities from May 25 to June 28 – 395 respondents o A public open house on June 6 – approximately 140 attendees o A steering committee meeting on June 4 – 16 attendees o A Planning Commission discussion on July 18 •Phase 3: o City Council Study Session on September 16, 2024 o Online activities from September 6 to October 11 – 155 survey respondents and 36 mobility map contributors o A public open house on September 17–approximately 170 attendees o A steering committee meeting on September 18 – 14 attendees o A Planning Commission discussion on October 3 •Phase 4: o City Council Study Session on March 3, 2025 o Online activities from February 14 to March 21 – respondents TBD o A public open house on February 20– over 85 attendees o A steering committee meeting on February 19 – 17 attendees o A Planning Commission discussion on March 6 Additionally, the project team attended several community events in 2024 to provide information and activities related to the City Plan, including: •Performance in the Park on June 26 ATTACHMENT 2 2 • Ridgefest on June 29 • New Lutheran Hospital Open House on July 20 • Carnation Festival on August 9-11 • Wheat Ridge High School: staff led discussions in six classes at the Wheat Ridge High School on October 25, 2024, hearing from over 100 students about what they hope to see in Wheat Ridge in the future Direct Mail: Staff sent every residence in Wheat Ridge two postcards notifying residents of the open house and directing them to the project website to complete online surveys/activities in both phase two and phase three of the engagement. The first postcard was sent in May 2024, and the second postcard was sent in August 2024. The City’s Connections newsletter is mailed to every household and business in Wheat Ridge and is the primary source of direct mail for citywide projects such as this one. The project appeared in six editions of Connections: • November 2023 – The City Plan was featured as the City Manager letter on page 3, introducing the plan effort and directing the community to the webpage to subscribe to project updates • March 2024 – City Plan and the upcoming April meeting date were featured on the cover • May 2024 – Public launch of the City Plan and the upcoming June meeting were featured on page 5 • July 2024 – City Plan and the upcoming September meeting were featured on page 5 • November 2024 – City Plan and the February 20 meeting were features on page 7 • March 2025 – City Plan and the final weeks of online activities will be featured on page 7 The Parks and Recreation quarterly newsletter, Rooted in Fun, included a quarter page ad in the 2024 Summer, 2024 Fall/Winter, and 2024/2025 Winter/Spring issues advertising the open houses for phases one, three, and four. Email: Several different distribution lists were utilized to send email updates directly to stakeholders: • Mayor’s Matters is a monthly e-newsletter containing updates on the City’s latest news, current projects, and upcoming events. It is emailed on or just before the 1st of each month. The City Plan project has been featured in eight editions so far: March 2024, April 2024, May 2024, June 2024, September 2024, October 2024, January 2025, and February 2025 • In each engagement phase, an email was sent to all active board and commission members informing recipients of upcoming open houses and directing them to the What’s Up Wheat Ridge page to register and subscribe for updates. • What’s Up Wheat Ridge allows users to register on the site and subscribe to various projects. The City can send newsletters through the site to all registrants or to the subscribers of specific projects. On January 4, 2024, an announcement of the City Plan and an invitation to subscribe to project updates was sent to all site registrants (2977 recipients with a 73% open rate). Since that initial newsletter, the following newsletters have been sent to project subscribers only: 3 ­ March 28, 2024 email to 237 recipients with a 101%1 open rate ­ April 17 email to 270 recipients with a 93% open rate ­ April 30 email to 390 recipients with a 78% open rate ­ May 23 email to 435 recipients with an 84% open rate ­ May 28 email to 448 recipients with an 87% open rate ­ June 11 email to 557 recipients with a 78% open rate ­ June 25 email to 647 recipients with a 71% open rate ­ September 3 email to 699 recipients with a 71% open rate ­ September 10 email to 705 recipients with a 73% open rate ­ September 24 email to 719 recipients with an 85% open rate ­ October 8 email to 735 recipients with a 77% open rate ­ January 23, 2025 email to 745 recipients with a 79% open rate ­ February 6 email to 742 recipients with a 71% open rate ­ February 18 email to 743 recipients with a 69% open rate (industry standard is a 21.06% open rate) Additionally, the City Plan website has invited community members to become Neighborhood Champions throughout the planning process. Neighborhood champions are a group of people who want to stay up to speed on the City Plan and help promote participation. As of February 21, 98 people have signed up to be Neighborhood Champions. During each phase of engagement, Neighborhood Champions have received between three and four emails describing how to get involved and reminding them to spread the word. During phase three, Neighborhood Champions were also invited to pick up a meeting in a box, or a take-home version of the phase three open house round table discussions. Traditional Media: • CBS ran a story on the City Plan, “Wheat Ridge asking for community feedback on future city plan north of Denver” on June 19 • The Neighborhood Gazette prints 16,000 copies and has included the following story related to the City Plan: ­ May 2024 “City Begins Year-Long Update Process for Guiding Plan” ­ July 2024 “The City of Wheat Ridge Brings the City Plan to Carnation Festival” ­ September 2024 “Wheat Ridge City Plan Engagement Continues” • Staff created a promotional video discussing the City Plan and advertising upcoming open houses and opportunities to get involved. The video was promoted on social media, sent to local reporters, and airs in rotation on Wheat Ridge TV 8. The video is available at https://whatsupwheatridge.com/city-plan/widgets/84432/videos/5488 Social Media: The City’s social media channels were used to advertise project-specific events including upcoming public meetings and active surveys, including on Next Door, Facebook, Instagram, and Twitter. Social media posts also include notice of Connections, Mayor’s Matters, and City Council meetings/study sessions. 1 The email was sent to 237 people and 241 opened it, meaning it was forwarded and opened by others outside the original list. 4 Miscellaneous: • Approximately 90 yard signs were distributed to steering committee members, neighborhood champions, and other community members or installed on city property • Flyers were distributed to neighborhood champions, at other city events, to large apartment complexes, and upon request • The front page of the City’s website included several newsflashes for the project • Public meetings were included on the City’s website calendar • Coasters with the City Plan logo and a QR code leading to the project website were distributed at local restaurants in the weeks leading up to each public open house What’s Up Wheat Ridge: In addition to emails sent to registrants and subscribers (see page 2), the What’s Up Wheat Ridge platform allows staff to see how many people interact with the site. • The project site launched on November 6, 2023. • As of February 13, 2025, there were 5,213 unique visitors to the project page. Of these, 1,925 individuals interacted with the project in some way (downloaded documents, viewed key date details, visited multiple pages, or engaged in an activity). • The chart below shows the volume of pageviews and visitors for thus far. Planning ConsultantsCity Plan: A New Comprehensive Plan for Wheat Ridge Visit Whatsupwheatridge.com/city-plan IMPLEMENTATION: A ROADMAPSTATION #5 Do you have any comments or questions about City Plan implementation? Share them on a sticky note and post here: Initiate pilot program for frontage improvements on commercial corridors Review and revise zoning code to allow appropriate temporary and short-term commercial development Complete 38th Avenue Refresh Study and Final Design Initiate pilot program for paint/striping improvements in coordination with repaving schedule, starting with 29th Avenue Execute agreements to ensure possibility of future trail connection through closed Kullerstrand campus Create a stormwater utility and associated fee and implement Stormwater Master Plan Complete ongoing emergency stormwater repairs Coordinate with JeffCo School District to pursue a partnership that allows private redevelopment and public parks on closed campuses in Wheat Ridge Update regulatory codes with Quick Wins to facilitate peaceful coexistence Analyze regulatory codes to identify opportunities to implement the City Plan Implement other adopted plans Examples include: Wheat Ridge Prosperity Plan, Sustainability Action Plan, Parks and Recreation Pathway, Lutheran Legacy Campus Master Plan, 44th Avenue Subarea Plan, Affordable Housing Strategy Expand pilot program as appropriate Study feasibility of Business Improvement District on 38th Avenue Construct 38th Avenue Refresh Project Expand pilot program for paint/striping improvements in coordination with repaving schedule as appropriate Implement recommended findings from analysis Coordinate a Water/Sewer Master Plan with special districts Update regulatory code based on analysis Reassess/Update City Plan Update Bike and Pedestrian Master Plan and/or create Mobility Plan Establish long-term Capital Improvements Program funding and prioritization strategy Conduct a traffic analysis for multimodal improvements to 44th Avenue Continue to implement proactive infrastructure programs and projects Examples include: Pavement and sidewalk maintenance program, 44th Avenue/Clear Creek bridge upgrade, Anderson Pool Replacement Near Term: 0-3 Years2025-2027 Mid-Term: 4-8 Years2028-2032 Long-Term: 9-15 Years2033-2040 Proactive Infrastructure Management Network of Pedestrian and Bicycle Facilities Across the City Improved Retail and Business Environment and 38th Ave Main Street Preserve our Patchwork Quilt: Manage New Development Ongoing Planning Efforts Key City Plan Principles and Priorities Design and construct ongoing multimodal improvement projects Examples include: 38th Avenue West (Kipling to Youngfield), Tabor bridge over I-70, 35th Avenue (Wadsworth to Sheridan), Clear Creek Trail crossing at Kipling HOW DOES IMPLEMENTATION WORK? After the City Plan is adopted, work will begin to implement the priorities and policies identified in the plan. The graphic on the right provides an overview of what to expect after adoption. It doesn’t list every project or program going on in the city—instead, it illustrates the high-level next steps needed to advance key principles and priorities. The full City Plan document will include more detail on the items shown here. It will also provide a decision- making framework, based on community-driven core values and principles, to provide guidance around unforeseen challenges that arise in the future. Because the City Plan is intended to provide direction across topics over the next 15 or so years, it will include both near-term actions as well as ambitious, long-term direction. These are shown in three phases: Near Term (the next three years), Mid-Term (approximately four to eight years from now), and Long-Term (approximately nine to 15 years from now). These timeframes are not exact, but they illustrate what to expect based on funding and staff capacity. Additionally, some actions can only happen after other steps have been taken. Instances that require specific sequencing of multiple steps are illustrated with a connecting arrow. Some of the actions on the right are funded; some are not and will require future community conversations about if and how we will fund them. ATTACHMENT 3 Planning ConsultantsCity Plan: A New Comprehensive Plan for Wheat Ridge Visit Whatsupwheatridge.com/city-plan Wadsworth Shopping Center Wadsworth Boulevard from 38th Ave to 44th Ave The major public investment in modernizing and improving Wadsworth Boulevard from 35th Avenue to I-70 is scheduled to finish in 2026. As the project wraps up, private investment in the properties along the corridor may follow. Many of the commercial centers along this stretch of Wadsworth are characterized by older multi-tenant shopping plazas. Many of these feature large parking lots along the street lacking landscaping and pedestrian or bicycle amenities. While these have been appropriate uses in the city’s history, this area is a location where city officials have long planned for additional mixed-use development. Future redevelopment could create opportunities to strengthen the city’s tax base while connecting new development, existing residential neighborhoods, important civic spaces on W. 38th Ave, and the improved Wadsworth Boulevard corridor. APPLYING OUR TOOLS The following renderings are for illustrative purposes only and are meant to help visualize how various tools could look if implemented in Wheat Ridge. Those tools are organized into the following four categories: Use Tools, Form Tools, Going Places Tools, and Staying Places Tools. The city already uses many of these tools today. Through the City Plan, we will evaluate our tools and refine them as necessary. Issues and Opportunities •Underutilized Land •Superblock •Placemaking SETBACKS Smaller setbacks from Wadsworth boulevard could be achieved by building new structures at the front of a large shopping center parking lot. This helps create a more welcoming and pedestrian- friendly streetscape. COMMERCIAL / RETAIL This style of retail center is well- suited for infill development or redevelopment opportunities. This also creates new commercial and retail opportunities to serve the community and increase the city’s tax base. PARKING Parking is located behind potential new retail buildings and includes landscaping and other shade elements. Parking remains close to the businesses it serves, but visitors don’t have to walk through vast lots to visit businesses. MULTI-USE TRAIL A wide trail with an expanded planter strip creates a safe and pleasant walking and biking experience. STREET TREE AND LANDSCAPING REQUIREMENTS Street trees along a regional corridor like Wadsworth Blvd. help soften the visual impact of buildings and asphalt. They also provide shade, improve air and water quality, and create a sense of enclosure that may contribute to reduced traffic speeds. LIGHTING AND STREET FURNITURE STANDARDS Pedestrian-scale lighting along the sidewalks improves safety and fosters a sense of place within an otherwise busy regional corridor. ATTACHMENT 4 Planning ConsultantsCity Plan: A New Comprehensive Plan for Wheat Ridge Visit Whatsupwheatridge.com/city-plan 44th Avenue From Clear Creek to Independence Street Home to Anderson Park, the Clear Creek Makerspace, and some of Wheat Ridge’s few commercial properties along Clear Creek, this area has unrealized potential. While much of the commercial history of 44th Avenue has had a strong presence of auto-serving uses, adaptive reuse of some buildings has shifted to community commercial uses. Additionally, the intersection of 44th Avenue and the Clear Creek is an important location for connecting a large portion of the city’s households to Anderson Park and the Clear Creek Trail. However, insufficient bike and pedestrian infrastructure hinders its effectiveness. Issues include large curb cuts along the corridor, narrow sidewalks on the bridge, and a lack of bike facilities along the street. Future public and private investments in this area could create opportunities to implement community priorities by enhancing connections to Clear Creek and bringing in more neighborhood- serving retail. Issues and Opportunities • Underutilized Land • Placemaking • Inadequate Bike/ Pedestrian Facilities • Speeding and Traffic • Underleveraged Trail/ Creek Access RESIDENTIAL & COMMERCIAL/RETAIL (MIXED USE) The 44th Avenue Corridor features a diverse mix of commercial uses, many of which are likely to evolve over time. Additional housing units help support more retail demand. As new commercial/ retail uses develop, buildings should be positioned closer to the street whenever possible to enhance the streetscape and pedestrian experience. PARKING 44th Avenue reflects typical suburban corridor development, with parking lots fronting the street. As the corridor redevelops, parking should be relocated behind buildings and thoughtfully designed with lighting and landscaping. Remaining oversized parking lots also offer opportunities for creative temporary uses like outdoor dining or pop-up markets. TRAIL-ORIENTED DEVELOPMENT If properties adjacent to the Clear Creek Trail or city parks ever redevelop, new development should prioritize publicly- accessible, trail-oriented design. Buildings that face the trail and landscape designs that allow people to recreate and gather can enhance the community’s access to these key amenities. NEIGHBORHOOD CONNECTIONS The Clear Creek Trail system is the city’s most heavily used network. Expanding and improving access through additional connections should be prioritized, particularly at key community gathering destinations. MULTIMODAL IMPROVEMENTS 44th Avenue has been identified as a key gap in pedestrian and bicycle infrastructure. A critical first step to any updates to the lane configuration is a traffic study to determine whether bicycle lanes could be added via restriping and reconfiguration. BRIDGE REPLACEMENT Due to flooding patterns, the 44th Avenue bridge over Clear Creek has been identified as one that will need to be replaced in the future. This major investment provides a key opportunity to build a replacement that provides safe, comfortable access for bicyclists and pedestrians across this bridge and to both Anderson Park and the Clear Creek Trail. APPLYING OUR TOOLS The following renderings are for illustrative purposes only and are meant to help visualize how various tools could look if implemented in Wheat Ridge. Those tools are organized into the following four categories: Use Tools, Form Tools, Going Places Tools, and Staying Places Tools. The city already uses many of these tools today. Through the City Plan, we will evaluate our tools and refine them as necessary. Planning ConsultantsCity Plan: A New Comprehensive Plan for Wheat Ridge Visit Whatsupwheatridge.com/city-plan 38th Avenue From Upham Street to Harlan Street The stretch of 38th Avenue from Upham Street to Harlan Street is considered by many to be the Main Street of Wheat Ridge. The corridor generally has smaller local commercial establishments and is surrounded by neighborhoods. While the corridor has seen improvements over the years through multiple planning processes, the community continues to desire more neighborhood-serving commercial and a walkable main street, and they also want to retain as many of the existing buildings and character as possible. The overwhelming passage of the 2J sales tax extension, which focuses on funding critical public infrastructure projects, allows the city to re-evaluate this critical corridor for enhancements to the public space. Additionally, 38th Avenue is part of an urban renewal plan area with access to tax increment financing for eligible improvements through 2040. Historical investments, current conditions, and the ongoing desire to improve the experience of spending time on Wheat Ridge’s main street yield an opportunity to find ways to encourage private investment while prioritizing reuse and activating street life. Issues and Opportunities • Underutilized Land • Placemaking • Inadequate Bike/ Pedestrian Facilities SCREENING & LANDSCAPING The lots fronting 38th Avenue are relatively shallow and require effective screening from adjacent residential properties. In limited space, a combination of a decorative fence or wall with dense vegetation can provide the necessary separation. HEIGHT & BULK PLANE As infill development occurs, designs often maximize heights so projects are financially feasible. However, taller heights should be consolidated near the street. Buildings should step back from adjacent residential. RESIDENTIAL & COMMERCIAL / RETAIL (MIXED USE) 38th Avenue is zoned Mixed Use Neighborhood (MUN), permitting both commercial and residential uses. This corridor should continue to emphasize commercial uses. Vertical mixed-use development - with residential units on the upper floors and commercial spaces on the ground floor - can enhance vibrancy and functionality. BIKE LANE A painted bike lane designates a dedicated portion of the right-of- way for cyclists. Clearly defining this space reinforces cyclists’ right to use the roadway safely. LIGHTING AND STREET FURNITURE STANDARDS Lighting and street furniture, including benches, bike racks, and art installations, enhance public spaces and helps activate key blocks along 38th Avenue. STREET TREE AND LANDSCAPING REQUIREMENTS When space allows, a sidewalk separated from the street by street trees enhances pedestrian comfort and safety. CONSOLIDATING CURB CUTS Streets with numerous or oversized curb cuts pose a safety risk to pedestrians. Consolidating these curb cuts creates a safer, more consistent pedestrian experience. STREETSCAPE IMPROVEMENTS When parking lots adjacent to the sidewalk are not redeveloped, streetscape improvements like planters or masonry walls are lower cost options for improving the pedestrian experience. ACTIVATING COMMERCIAL SPACES Repurposing older buildings and new construction are often prohibitively costly, particularly for new or small property owners. Evaluating development codes to allow more flexibility both in uses and in architecture would encourage investments and new business incubation. APPLYING OUR TOOLS The following renderings are for illustrative purposes only and are meant to help visualize how various tools could look if implemented in Wheat Ridge. Those tools are organized into the following four categories: Use Tools, Form Tools, Going Places Tools, and Staying Places Tools. The city already uses many of these tools today. Through the City Plan, we will evaluate our tools and refine them as necessary. Planning ConsultantsCity Plan: A New Comprehensive Plan for Wheat Ridge Visit Whatsupwheatridge.com/city-plan RESIDENTIAL & COMMERCIAL / RETAIL (MIXED USE) Mixed-use neighborhood nodes, such as along 29th Avenue, will be noticeably smaller in scale than other mixed-use areas in the City. 29th Avenue From Fenton Street to Chase Street This section of 29th Avenue is an example of a commercial center that is tucked into a neighborhood. The community has expressed a desire to have walkable and bikeable businesses easily accessible within their neighborhood, and this is one of the places that could continue to fulfill that desire for nearby residents. However, neighbors would like to have these opportunities while still maintaining privacy and other qualities of their neighborhoods. This location provides an opportunity to explore tools that nurture a growing business mix, create a sense of place, and improve mobility. Issues and Opportunities • Underutilized Land • Placemaking • Speeding and Traffic SCREENING & LANDSCAPING Narrow lots along 29th Avenue will necessitate rear buffering and screening options that include decorative walls and/or fences combined with landscaping. ON-STREET PARKING Commercial sites on 29th Avenue are often small with limited on-site parking opportunities. Designating street parking lanes helps serve these desired businesses while slowing traffic by visually narrowing the travel lanes. The effectiveness of on-street parking to slow traffic and protect the sidewalk increases as more cars are parked on the street. HEIGHT & BULK PLANE Positioning buildings toward the front of the lot and then stepping them down as they get closer to adjacent residential fosters a more pedestrian friendly streetscape while also minimizing impacts on adjacent residential properties. SETBACKS Buildings that are built to the front property line provide for a much more active streetscape. STRIPING FOR TRAFFIC CALMING Repainting lanes that are narrower with clearly delineated parking bays can slow drivers down. This can be a low-cost traffic calming intervention that is implemented in coordination with ongoing repaving efforts. APPLYING OUR TOOLS The following renderings are for illustrative purposes only and are meant to help visualize how various tools could look if implemented in Wheat Ridge. Those tools are organized into the following four categories: Use Tools, Form Tools, Going Places Tools, and Staying Places Tools. The city already uses many of these tools today. Through the City Plan, we will evaluate our tools and refine them as necessary. Planning ConsultantsCity Plan: A New Comprehensive Plan for Wheat Ridge Visit Whatsupwheatridge.com/city-plan ENCOURAGING TEMPORARY USE Ward Station is easily accessible to all residents within the transit village and should be enhanced with amenities such as food carts, seating areas, and other features. These improvements will not only enhance the commuter experience but also serve as a prototype for future development in the area. Ward Station Emerging Transit Village Home to Wheat Ridge’s only rail stop, the Ward Station transit village is an emerging neighborhood in the northwest portion of the city, north of I-70. There is a mix of new apartments and townhomes, existing single-unit homes, warehousing, and light industrial uses, and the area also has significant redevelopment opportunities. As in many areas of the city, residents have expressed a desire for commercial activity in this area, particularly since it is somewhat isolated from other parts of the city. As residential growth continues and the area becomes more commercially viable, the city should focus on incentivizing and attracting these much-needed commercial uses, while retaining light industrial activity which plays an important role in the city’s jobs and economic development. Issues and Opportunities • Underutilized Land • Placemaking • Emerging Neighborhood PEDESTRIAN PLAZA Pedestrian improvements should extend beyond sidewalks to include plazas, outdoor gathering spaces, and other amenities, all of which contribute to a vibrant environment. RESIDENTIAL & COMMERCIAL / RETAIL (MIXED USE) The residential component of the Ward Station transit village has expanded significantly over the past decade, while commercial development has remained largely absent. The city should prioritize and incentivize commercial growth in the near future to create a more balanced and vibrant mixed-use district. SCREENING & LANDSCAPING Open spaces offer essential opportunities for recreation and social gathering. As the transit village continues to develop, preserving and integrating green spaces or recreational amenities will become increasingly important for maintaining community well-being and livability. APPLYING OUR TOOLS The following renderings are for illustrative purposes only and are meant to help visualize how various tools could look if implemented in Wheat Ridge. Those tools are organized into the following four categories: Use Tools, Form Tools, Going Places Tools, and Staying Places Tools. The city already uses many of these tools today. Through the City Plan, we will evaluate our tools and refine them as necessary. ITEM NO. 2 Memorandum TO: Mayor and City Council THROUGH: Patrick Goff, City Manager FROM: Maria D’Andrea, Director of Public Works DATE: March 3, 2025 SUBJECT: 38th West Street Improvement Project – Study Results ISSUE: In March 2023, the city began a planning study of the 38th Avenue corridor between Youngfield Street and Kipling Street with the goals of improving the roadway to accommodate pedestrians and bicyclists, while still accommodating vehicular traffic, as well as providing improved stormwater drainage. The study combined public input with technical analysis to develop a recommended alternative for the corridor. Staff will provide City Council with the results of the third round of public input, provide information on the Xcel overhead line undergrounding cost, and seek concurrence on the preferred direction for final design. PRIOR ACTION: Staff presented the results of the first round of public outreach, which was completed in June 2023, to City Council on August 28, 2023. The presentation at that meeting included an overview of the existing conditions along the corridor, study goals, results of the initial traffic analysis, and public input received. Staff presented the results of the second round of public outreach on January 22, 2024. At that meeting, City Council also concurred with staff’s recommendations to pursue Alternative #3 which would construct one travel lane in each direction along with continuous sidewalks and on-street bike lanes. They also concurred with the direction to preserve, to the degree possible, the rural character and context of the corridor while preserving and re-using as much of the existing infrastructure as possible. City Council approved a contract for final design and land acquisition services with Ayres & Associates on February 10, 2025. FINANCIAL IMPACT: The study consultant, Ayres Associates, prepared a high-level cost estimate based on the conceptual plans completed as a part of the study process. Their estimate assumes Study Session Memo – 38th West Street Improvement Project March 3, 2025 Page 2 that the entire pavement section is replaced as opposed to a mill and overlay of the pavement surface. While there will certainly be segments where the pavement section will need to be removed and replaced, such as where storm sewer is installed, a mill and overlay of the remaining pavement may be a viable, cost-effective alternative. This will be explored further once soil borings are collected, and more design is completed. June 2024 Cost Estimate (assumes full-depth asphalt removal and replacement) Item Engineer’s Estimate Construction Costs • Mobilization $1,459,400 • Storm Sewer-related items $1,738,800 • Pavement-related items $6,234,700 • Sidewalks $1,215,300 • Lighting $371,400 • Traffic Control $1,460,000 • Other Items $1,665,400 • Minor Contract Revisions $1,751,300 • Contingency (30%) $3,367,800 Construction Costs-Subtotal $19,264,100 Land Acquisition $100,000 ROW plans, appraisals, & acquisition services $387,500 Design Engineering $2,000,000 Construction Management $2,300,000 Total $24,051,600 Funding for the construction phase is not yet budgeted. BACKGROUND: As discussed, and confirmed at the January 22, 2024, Council Study Session, the final design presented to the public for the third round of public engagement showed a two-lane road with on-street bike lanes and a continuous sidewalk on both sides of the street. Three mini-roundabouts, located at Tabor Court, Parfet Street, and Miller Street, were shown along with rain gardens for water quality, an improved storm sewer system, and three new crosswalks. The final design will not be a one-size fits all approach but, instead, the design will strive to: • Preserve and re-use as much of the existing infrastructure as possible, • Design around existing trees, • Limit rights-of-way use and avoid the need to acquire additional right-of-way, Study Session Memo – 38th West Street Improvement Project March 3, 2025 Page 3 • Limit additional lighting to key areas – not the entire corridor, • Limit street furniture, irrigated vegetation, and other amenities to reduce both construction costs and future maintenance costs; and • Implement other measures to make crossing the roadway and traveling along it safe and pleasant. Public Outreach The top three priorities for the corridor, identified by the public during the first round of public outreach, were: • Enhance pedestrian safety • Provide comfortable bicycle facilities • Resolve drainage problems Based on this feedback as well as the results of the traffic analysis, the Ayres team prepared three conceptual alternatives: 1. Shared use path on the north side and sidewalk on the south side 2. Shared use path on the south side and sidewalk on the north side 3. Sidewalks on both sides and on-street bike lanes These alternatives were presented to the public during the second round of public engagement in October 2023 to gather public preferences on the different concepts. In addition, an online option for engagement was available on the What’s Up Wheat Ridge site, throughout the month of October 2023. As mentioned previously, Alternative 3 was the preferred option which was presented to the public for the third round of public engagement. Two opportunities were provided in July and August 2024 to review the preferred alternative design concept. A summary of this public engagement effort is shown in Attachment 1. In addition, three block-by-block meetings were also conducted. Common themes heard during this round of outreach included: • Excitement: the vast majority of people are excited about the redesign and are ready for it to be built. • Logistics: when will the project be built and how will it be funded? • Mini-roundabouts: support for any traffic calming elements including mini- roundabouts. However, discussion about why these locations were selected and safety for all users. • Loss of parking: several adjacent property owners are concerned over the possible loss of parking. • Underground overhead lines: existing utility poles are an obstruction to walking and are unsightly. There is broad community support for undergrounding utilities. • Roadside drainage: there is broad support for drainage improvements. Ditch flows and localized ponding will be addressed with a new storm sewer system. Study Session Memo – 38th West Street Improvement Project March 3, 2025 Page 4 Undergrounding Overhead Utilities Staff has received a preliminary estimate of $7M to underground the existing overhead utility lines that parallel West 38th Avenue from Youngfield Street to Kipling Street. There is an opportunity to use the city’s 1% Xcel Fund to pay for a portion of these costs, if desired. The current balance of the 1% fund is just under $2M. Design Process & Timeline Final design is anticipated to take approximately 11-12 months or early 2026. Staff are exploring grant opportunities and other funding sources to be able to move to construction as soon as possible after design completion. RECOMMENDATIONS: Staff requests direction from the City Council on the following questions: • Shall staff move forward with final design that incorporates the elements as currently proposed? • Is there a desire to pursue undergrounding of the overhead utility lines in conjunction with this project? • Are there any other items that staff and the consultant should explore during the final design process? ATTACHMENTS: 1. Public Engagement #3 Summary 1 Public Engagement #3 Summary August 2024 Two engagement opportunities were provided in July and August 2024 to review the preferred alternative design concept for the 38th Avenue West End Improvement project. The project team had refined the preferred alternative roadway design based on community feedback received in June 2023 and October 2023 (public engagement #1 and #2). We specifically invited people who had previously interacted with the project and people whose properties or organizations would be the most directly impacted. Therefore, we did not receive as much input as earlier public input sessions and due to thorough public engagement, the input we received was overwhelmingly positive. Preferred alternative features: •Continuous sidewalks on both sides of the street. Existing sidewalks will be preserved where possible. •On-street bike lanes provide a location for higher speed users, i.e. bikes, e-bikes, and scooters, that is separate from the sidewalks used by lower speed pedestrians. The bike lanes will have a painted buffer to separate bikes from vehicles wherever possible. •Traffic calming due to narrowing travel lanes, formalizing the edge of the roadway, removing some turn lanes, and adding three mini-roundabouts. •Three mini-roundabouts at Tabor Court, Parfet Street, and Miller Street will reduce vehicle conflicts with other vehicles, pedestrians, and cyclists, create smoother traffic flows at the intersections, and slow traffic near these intersections. •New curb and gutter, inlets and storm sewer connections will mitigate existing drainage issues. •Utilizing existing sidewalks as much as possible to help maintain corridor character, reduce construction cost, construction duration, and overall disruption to the area. •Existing facilities that are not ADA-complaint will be brought up to current standards. •Adequate curb-to-curb width for both emergency responders and RTD buses to navigate the street. •Three new crosswalks are planned at: o Quail Street (marked crosswalk and pedestrian crossing warning signs) o Lee Street (marked crosswalk and pedestrian-activated flashing light) o Union Court (marked crosswalk and pedestrian-activated flashing light) In July 2024, property owners directly on 38th Avenue and agency stakeholders were invited to review the preferred alternative, share their thoughts, and ask questions (Block x Block #2). This input will inform the final design revisions and establish a plan for the future of traveling along this corridor. ATTACHMENT 1 2 The following outreach opportunities were available: Block-by-block Meetings: On July 31, a series of three meetings (referred to as block-by- block) were offered for people who own property, live or have a business directly on 38th Avenue between Youngfield Street and Kipling Street as well as agency stakeholders. The project team met with property owners and business owners who would experience the most direct impacts of a redesign of 38th Avenue and stakeholders who represented organizations or groups of people who would be directly and regularly impacted by the redesign. Approximately 40 people attended the block-by-block meetings. The in-person experience was set up in as an open-house; attendees were invited to sign in and then walk around the room to review project materials. Information boards and a roll plan were available for community members to learn about the project and talk in small groups or 1:1 with any of the four project team members in attendance. Several feedback opportunities were provided including writing notes, drawing on maps, and filling out a comment form. A copy of the in-person content is attached in Appendix A: In-Person Photos and Exhibits. Online Activities: Online activities were available from July 16 to August 5 on the City’s What’s Up Wheat Ridge (WUWR) website at https://whatsupwheatridge.com/38th. All community members were given the opportunity to review the preferred alternative and provide feedback. The Preferred Alternative Survey asked participants about their relationship to the corridor and two open-ended questions soliciting their opinions and questions regarding the conceptual design. The project page logged over 922 visitors and 13 survey respondents during the 20-day reporting period. Nearly all survey respondents were either immediately adjacent property owners or nearby residents. A copy of the online content is attached in Appendix B: Online Content and Results. 3 Key Takeaways from Public Engagement #3 • Over 950 people reviewed the materials and/or participated in one of the outreach opportunities. Online engagement outpaced in-person events by approximately 23:1. Some in-person participants may have also taken the online survey. • 13 online participants (<2% of online visitors) took the unscientific1 survey, which asked open-ended questions about the preferred alternative. For comparison, 74 took the survey during round 1 engagement and 184 took the survey during round 2 engagement. • Of the 13 comment forms received online, 11 (85%) expressed project support and excitement with the remaining 2 expressing specific concerns with roundabouts and turn lanes, but no issues with the overall design. • One of the approximately 40 in-person attendees filled out the feedback form, but most of the in-person attendees supported the plan. There were a few people with concerns about the location of roundabouts, the landscaping in front of their homes, and the bike lane transitions through roundabouts and at the project limits. • West Metro Fire is agreeable to the roundabouts and understands that the center islands will be mountable for their fire engines as well as other large trucks and buses. • Common themes heard during this round of outreach included: o Excitement – the vast majority of people are excited about the redesign and are ready for it to be built o Logistics – when will the project be built and how will it be funded? o Mini-roundabouts – support for any traffic calming elements including mini- roundabouts. However, discussion about why these locations were selected and safety for all users. o Loss of parking – Several adjacent property owners are concerned over the possible loss of parking. o Underground overhead lines – Existing utility poles are an obstruction to walking and are unsightly. There is broad community support for undergrounding utilities. o Roadside drainage – There is broad support for drainage improvements. Ditch flows and localized ponding will be addressed with a new storm sewer system. 1 Unscientific surveys are based on people’s opinions, while scientific surveys are based on proven methods of sampling, data collection, and analysis. 4 Appendix A: In-person Photos, Exhibits, and Feedback In-person Exhibits • What Did We Hear? Summary of Public Outreach #1 and #2 • Preferred Alternative Description and Features • Mini-Roundabouts on 38th Avenue • Why Mini-Roundabouts? • Next Steps: Schedule & Contact Information • Table-top roll plot of the preferred alternative 5 [PDF of roll plot with attendee feedback typed up] ITEM NO. 3 Memorandum TO: Mayor and Council FROM: Patrick Goff, City Manager Lauren Mikulak, Community Development Director DATE: February 24, 2025 (for March 3, 2025 Study Session) SUBJECT: HCA HealthONE Rose Development Proposal ISSUE: The City received a request from HCA HealthONE LLC and its affiliate HCA HealthONE Rose to amend the Wheat Ridge Code of Laws to allow for freestanding emergency departments (FSED) in the City and for the development of a health park at the northwest corner of 38th Avenue and Wadsworth Boulevard. PRIOR ACTION: On April 11, 2016, City Council adopted an ordinance placing a 365-day temporary moratorium on the submission, acceptance, processing and approval of applications for FSED. The ordinance was eventually extended to August 27, 2018. On August 13, 2018, City Council adopted an ordinance creating a new Section 26-643 of the Wheat Ridge Code of Laws prohibiting the use of FSED in the City. FINANCIAL IMPACT: There is no direct financial impact to the City in amending the Code to allow for FSED in the City. If amended, future development could occur with these types of facilities which would generate development related fees and potential sales tax. HCA HealthONE has submitted a Letter of Intent to purchase the former Midas property from the City for the as-is appraised price of $422,500. BACKGROUND: FSED increased in number and popularity in Colorado in 2016/2107, increasing from two in 2012 to at least 35 by mid-2016. These facilities provide emergency medical treatment and care similar to a hospital-based ED. Ambulances deliver to these freestanding facilities and many offer more sophisticated on-site services – such as radiology and lab services – than urgent care facilities. These types of facilities were unregulated by the state during this time. New rules regulating FSED were approved by the state in 2021. FSED likely generate land use impacts that are more akin to hospitals than to other Study Session Memo – Freestanding Emergency Departments March 3, 2025 Page 2 medical facilities, such as clinics, doctor’s offices and urgent-care facilities. Unlike these other types of medical facilities, FSED accommodate ambulance and other emergency-vehicle traffic, and they are often open 24/7. They produce light, noise, glare and traffic beyond that of a non-emergent medical care facility. In addition, during this time, there were media stories on FSED and patient confusion between FSED and urgent care facilities. Because FSED were not licensed or regulated by the state at that time, patients may have been uninformed about the relative costs, benefits, advantages and disadvantages of visiting a FSED versus a hospital-based ED. For these reasons, City Council decided to study and evaluate whether the City’s existing zoning regulations adequately addressed FSED facilities. Current Code The property at 38th and Wadsworth is zoned Mixed Use-Commercial (MU-C) which allows for medical office uses. MU-C does not allow for FSED, however, a prohibition that dates back to 2015. At that time, the term “freestanding emergency department” did not appear in the municipal code. Related terms in the code included “medical office/clinic” and “hospital,” the latter of which is defined in the code: Hospital. An institution providing health services for patients suffering from illness, disease, injury, deformation and other abnormal physical or mental conditions, including as an integral part of the institution such related facilities as inpatient and outpatient care, laboratories, training facilities, central service facilities and staff offices. A code interpretation in 2015 determined that FSED were allowed only where hospitals were permitted based on EDs being more similar to hospitals than medical office buildings. This would have permitted a FSED in the MU-C zone district where hospitals are permitted as conditional uses. In 2015, a zone change application was submitted for a property on Wadsworth south of 38th Avenue requesting a rezone to MU-C for the purpose of establishing a FSED. The application was denied by the Planning Commission and withdrawn before going to City Council. At the time, FSED were prevalent in local news because of their rapid proliferation in Colorado and a lack of transparency in billing practices. The Colorado Legislature was evaluating potential action to protect consumers, and City Council adopted a series of moratoriums from 2016 to 2018 allowing time to evaluate the land use and any potential state action. Council evaluated a range of regulatory approaches, and in 2018 ultimately decided to Study Session Memo – Freestanding Emergency Departments March 3, 2025 Page 3 create code Section 26-643, defining and prohibiting FSED throughout the city. That section reads: Sec. 26-643. - Freestanding emergency room facilities. A. For purposes of this section, freestanding emergency room facilities shall mean and include a medical facility that is not physically attached to a hospital facility that has the capability of providing medical care and services to patients with emergency medical conditions in a manner similar to emergency rooms located within hospitals. Features of a freestanding emergency room facility may include, but are not limited to, expanded hours of operation, drive-lanes or vehicle bays to accommodate ambulance arrivals and departures, board-certified emergency physicians, board-certified emergency nurses, on-site lab and imaging capabilities and similar equipment, services and treatments not commonly available in urgent-care facilities. B. The use of freestanding emergency room facilities, as defined in this section, is strictly prohibited in all zone districts within the city. This decision was based in part on the small size of Wheat Ridge and the centrally located Lutheran Hospital at the former medical campus at 8300 W. 38th Avenue. Medical uses in the City’s base zone districts are summarized in the table below. The former and current Lutheran Hospital were both part of planned development zone districts. Table of Medical Uses by Zone District (P = Permitted, C = Conditional, NP = Not Permitted) NC RC C- 1 C- 2 I-E MU- N MU- C MU-C TOD MU-C Int MU-LLC Medical Office P P P P P P P P P Varies by sub- district Hospital NP NP NP NP NP NP C C C NP Freestanding ER NP NP NP NP NP NP NP NP NP NP Potential Zoning Code Amendment Rose Medical is proposing a medical campus on property zoned MU-C which would include medical office uses as well as a FSED (see Attachment 1 for more detail). Based on the 2023 move of the Lutheran Hospital to the far west side of the city, it may be appropriate to reevaluate the code’s prohibition on freestanding ERs. If Council is seeking to allow but limit FSED, the code could be modified such that emergency rooms are allowed only if they are within a medical campus of a certain size. Study Session Memo – Freestanding Emergency Departments March 3, 2025 Page 4 This would limit proliferation of FSED and could be achieved by modifying the code related to FSED as well as the permitted use chart: Sec. 26-643. - Freestanding emergency department facilities. A. For purposes of this section, freestanding emergency department facilities shall mean and include a medical facility that is not physically attached to a hospital facility that has the capability of providing medical care and services to patients with emergency medical conditions in a manner similar to emergency departments located within hospitals. Features of a freestanding emergency department facility may include, but are not limited to, expanded hours of operation, drive-lanes or vehicle bays to accommodate ambulance arrivals and departures, board-certified emergency physicians, board-certified emergency nurses, on-site lab and imaging capabilities and similar equipment, services and treatments not commonly available in urgent-care facilities. B. The use of freestanding emergency department facilities, as defined in this section, is strictly prohibited in all zone districts within the city. Where permitted by the table of uses in Sections 26-204 and 26-1111, freestanding emergency departments must be co-located with other medical uses (such as office, clinic, and laboratory use) on a site of at least 5 acres in size. If this approach is desired, staff recommends FSED be a conditional use in the MU-C zone district. This is shown in the proposed table of uses below. Proposed Table of Medical Uses by Zone District (P = Permitted, C = Conditional, NP = Not Permitted) NC RC C-1 C-2 I-E MU-N MU-C MU-C TOD MU-C Int MU-LLC Medical Office P P P P P P P P P Varies by sub- district Hospital NP NP NP NP NP NP C C C NP Freestanding ED NP NP NP NP NP NP C NP NP NP RECOMMENDATIONS: Staff is seeking further direction from City Council if the proposed approached to amending the Code is appropriate. ATTACHMENTS: 1. Memo from HCA HealthONE Rose, dated December 30, 2024 2. HCA HealthONE Rose presentation DATE: December 30, 2024 TITLE: CONSIDERATION OF AMENDING THE WHEAT RIDGE CODE OF LAWS PROHIBITING THE USE OF FREESTANDING EMERGENCY ROOM FACILITIES ISSUE: Moratorium on free standing emergency departments (FSED) in the City of Wheat Ridge and Lutheran Medical leaving the city center has caused a lack of convenient access to emergency healthcare services for the citizens of Wheat Ridge as well as adjacent eastern municipalities. REQUEST: Request the City of Wheat Ridge lift the moratorium on free standing emergency departments (FSED) within the City of Wheat Ridge to allow HCA-HealthONE LLC and its affiliate HCA HealthONE Rose (formally Rose Medical Center) to build a Health Park including a FSED on the northwest corner of Wadsworth & 38th Ave. DEFINITION OF FSED FSEDs are departments of the main hospital that operate 24/7 365 days a year. HCA FSEDs are staffed with board certified emergency physicians and nurses trained to treat the same clinical conditions as hospital emergency rooms. FSEDs are equipped to handle true medical emergencies such as life-threatening illnesses and injuries expertly and efficiently and with many of the same resources and personnel of a hospital ER, including laboratory techs, radiology/imaging CT techs, security and paramedics. BACKGROUND: In 2016, the city of Wheat Ridge placed a moratorium on FSED’s within the City of Wheat Ridge. At the time, FSEDs were a relatively new and unknown concept in the state of Colorado. Questions arose regarding what services these facilities provided, what regulations governed them, and what price a patient could expect to pay for the services provided at this type of facility. Many of these new facilities began popping up in and around the state which were built and operated by existing Colorado based hospitals systems, but some were built and operated by healthcare organizations new to the state and located outside the state of Colorado. At this time, the legacy Lutheran Medical Center provided residents in the community access to emergency care and additional services at their centrally located hospital campus at 8300 West 38th Avenue in Wheat Ridge CO 80033. ATTACHMENT 1 2 PRESENT DAY CIRCUMSTANCES: Since enacting the FSED moratorium in 2016, there have been many changes within this market to consider. • The Colorado Department of Public Health and Environment (CDPHE) regulates FSED’s in the state and each facility is issued a license. CDPHE’s Health Facilities and Emergency Medical Services Facilities Division issues regulatory standards for health care and the state health board can also adopt rules to ensure FSED’s comply with the law. • On June 2, 2023, Governor Polis approved SB-23-252 requiring hospitals to make public and post each hospital’s Medicare reimbursement rates (Price Transparency). • On September 11th, 2024, Governor Polis and the Department of Health Care Policy and Financing announced the hospital price transparency tool, which allows employers, municipalities, consumers, advocates, policy makers, and other health care payers and state regulators to compare the costs of more than 5,000 procedures at 82 Colorado hospitals (including procedures within FSEDs). • In August of 2024, Lutheran Medical Center moved their facilities roughly 4 miles west of their previous campus to the West side of I70. This relocation has presented access challenges for emergency services and other healthcare related services. • Multiple EMS Ambulance Services now consider the new Lutheran Medical Campus to far for their ambulances to transport patients too. As a result, many patients are being redirected to St. Anthony’s main campus and the Denver Health Campus. City of Wheat Ridge Emergency Services Demand Estimates: Even prior to the Lutheran Medical Center Campus relocating to its new hospital campus, market data showed that many Wheat Ridge citizens needing emergency care were not receiving those services in Wheat Ridge (Lutheran) and were leaving the community for care. For a rolling 12 months ending Q1 2024, there were 46,853 emergency room visits completed by residents from Wheat Ridge (80033, 80034, 80212, 80214 & 80215). Nearly 60% of those visits were completed outside of the Wheat Ridge area. Following is a breakdown from an Inpatient and Outpatient perspective: Total ER Visits Outmigration % Outmigration Inpatient 6,221 3,069 49.3% Outpatient 40,632 24,389 60.0% Total ER Visits 46,853 27,458 58.6% Source: Colorado Hospital Association; Rolling 12 months ending Q1 2024 With the new Lutheran Medical Center now located on the far west side of Wheat Ridge, convenient emergency care access for citizens will be even more challenging. Serving the Community: HCA HealthONE Rose has a vision to support the current and future healthcare needs of the Wheat Ridge community. Our vision is to bring increased access and additional services in a 3 convenient and accessible way by developing a state-of-the-art Health Park, from an award- winning hospital with long standing ties to the community, at the intersection of 38th Avenue and Wadsworth boulevard with the address of 7615 West 38th Ave. This location was selected for its central location to the population center at the intersection of two main travel corridors within the city. The overall strategy of the Health Park builds on HCA-HealthONE’s existing ambulatory surgery center located on the adjacent property at 7809 W. 38th Avenue and will expand the healthcare services provided to better meet the needs of the community. The Health Park will consist of a re-development of the Willmore Shopping Center in two phases. Phase One will include the demo of the existing Building B (Wilmore Shopping Center) & Building C (Vacant Midas Building) and build a new FSED at the northwest corner of the intersection of 38th Avenue and Wadsworth boulevard. Phase Two will consist of converting Building A (Wilmore Shopping Center) into a new Class A medical office building by refacing the exterior of the building and converting/improving the interior space for medical office space. The medical outpatient building will be the future home of additional medical providers and service lines bringing increased convenient healthcare access to the community. We plan to bring the premier services such as Rose OBGYN, Women’s Imaging, and Rocky Mountain Pediatric Subspecialty care, and other’s based on community need. Our goal is to be an integral part of the Wheat Ridge community and a convenient trusted resource for the healthcare needs and demands for community members in need. HealthONE’s network of hospitals throughout the metro Denver area will wrap around the proposed clinic and FSED emergency departments for patients that need premier subspecialty or hospital-based care. Our network of services is the most robust in the region and offers premier service lines such as Rose Women’s, Rocky Mountain Children’s Hospital, and Swedish Burn/Neuro Current Aerial - Willmore Shopping Center 4 Current Site Pictures - Willmore Shopping Center 5 Current Site Pictures - Willmore Shopping Center 6 Proposed Aerial Site View of a newly developed Health Park This proposed project is a multi-phase project to provide the City of Wheat Ridge and surrounding community better access to healthcare. • Phase 1 – Demo existing Building B (Wilmore Shopping Center) & Building C (Vacant Midas Building) to build a new Free-Standing Emergency Department (FSED). • Phase 2 – Convert Building A (Wilmore Shopping Center) into a new medical office building by refacing the exterior of the building and converting/improving the interior space for medical office space to provide the needed additional service lines to the Wheat Ridge community. (Examples – Women’s Health, Pediatrics, etc..). 7 Health Park Architectural Renderings (Example) Northwest view from Wadsworth & 38th: North view from 38th Avenue: 8 FSED Visitor / Ambulance & Traffic Impacts • Visitors/Day – HCA HealthONE Rose is projecting 18 – 30 patients/day to be seen at the FSED ED location. • Ambulance Visits/Day - It is rare for an ambulance to transport an FSED patient from the FSED to a Hospital. As a result Rose is expecting 1 or less ambulance visits per day to this location resulting in minimal impact on traffic and siren noise to the surrounding community. • Traffic / Noise Impacts – Rose is expecting no impact to existing traffic patterns or pedestrian sidewalk traffic at this location associated with the FSED. Additionally, noise should not be an issue as ambulances with active sirens on will be minimal and the location of the FSED will be on two major thoroughfares – Wadsworth and 38th. Wadsworth Road Widening Project With the existing Wadsworth & 38th Ave Road Widening project, this proposed FSED site is strategically located within the Wheat Ridge population center and will allow safe and easy accessibility for vehicles and pedestrians alike minimizing any traffic congestion on Wadsworth and 38th Ave. Bldg. C (Demo) South Bound Wadsworth Right Turn Lane 9 Who is HCA-HealthONE HCA Healthcare is dedicated to giving people a healthier tomorrow. As one of the nation's leading providers of healthcare services, HCA Healthcare is comprised of 186 hospitals and approximately 2,400 sites of care in 20 states and the United Kingdom. In addition to hospitals, sites of care include surgery centers, freestanding emergency rooms, urgent care clinics, diagnostic and imaging centers, walk-in clinics and physician clinics. Many things set HCA Healthcare apart from other healthcare organizations; however, at our core, our greatest strength is our people. Every day, more than 309,000 colleagues go to work with a collective focus: our patients. Our focus positively impacts the care experience at the bedside and beyond. Who is HCA HealthONE Rose HCA HealthONE Rose is a part of HCA Healthcare’s HealthONE network. An acute care hospital founded in 1945 with the goal of “to serve the need of every creed”, Rose is known as the “baby hospital” in the Denver market delivering over 4,400 babies annually, providing comprehensive women’s care, orthopedics and total joint replacement, weight loss treatment, internal medicine and emergency care. Rose is licensed for 422 beds, employs 1,160 associates, 1,119 active medical staff providers, performs approximately 12,000 surgeries annually and cares for 39,000 Emergency Department visits per year. HCA HealthONE Rose prides itself on a culture of excellence across all pillars of healthcare as demonstrated by top quartile patient experience, top quartile employee engagement and top decile physician engagement. Rose is one of fifteen hospitals in the country to maintain a straight “A” Leapfrog score since its inception in 2012 proving that safe high-quality care is hardwired and is part of the foundation of Rose. Rose has been recognized and designated as a Magnet hospital 10 since 2017. With over 5,000 Google reviews patients and visitors rate the hospital a 4.6 out of 5 stars. HCA HealthONE Rose Emergency Services Department provides the highest quality care in the most efficient manner achievable. Rose consistently delivers top quartile Press Ganey Patient Experience scores in the emergency department. Rose provides immediate bedding services upon arrival to the emergency department with wait times averaging less than 10 minutes at each of its emergency department locations. HCA HealthONE Rose was awarded the “Lantern Award” by the Emergency Nurses Association (ENA) to recognize the exceptional delivery of emergency care and showcase the department’s commitment to quality. HCA HealthONE currently owns and operates multiple Free-Standing Emergency Departments (FSED) in and throughout the Denver Metro area, including the Rose affiliated FSED in Central Park (currently with 95%tile+ patient satisfaction). HCA HealthONE FSED Services in Metro Denver: Currently HCA HealthONE maintains and operates 6 FSED facilities providing convenient 24/7 Emergency Department services with board certified ED physicians & nursing staff and fully equipped with CT/Xray and laboratory services for patients. HCA FSED Locations within the Denver Front Range: 1) HCA HealthONE Belmar FSED 260 S Wadsworth Blvd Lakewood 2) HCA HealthONE Southwest FSED 6196 S Ammons Way Littleton 3) HCA HealthONE Rose FSED 4930 Wabash St Denver 4) HCA HealthONE Northwest FSED 11230 Benton St Westminster 5) HCA HealthONE Northeast FSED 12793 Holly Street Thornton 6) HCA HealthONE South Parker FSED 260 S Wadsworth Blvd Lakewood PROPOSED SITE Urgent Care Map (Perimeter – 5 Miles) Urgent Locations* near Wadsworth & 38th Ave (Est. Drive Time from Proposed Site): *Please Note – The Urgent Care facilities listed below do NOT provide 24/7 patient care. The proposed FSED will help provide a higher level of care for Urgent Care patients needing convenient emergency services. Additionally, urgent cares typically do not have evening or night hours and the FSED would offer convenient 24x7 access to urgent/emergent care. 11 1) HCA CareNOW (Drive Time: 14 Min) 6413 Fig St Arvada 2) AFC Urgent Care (Drive Time: 8 Min) 6335 Sheridan Blvd Arvada 3) NextCare Urgent Care (Drive Time: 6 Min) 7380 W 52nd Ave Arvada 4) NextCare Urgent Care (Drive Time: 5 Min) 7595 W Colfax Ave Lakewood 5) ThreePeak Urgent Care (Drive Time: 8 Min) 98 Wadsworth Blvd Lakewood 6) Kaiser Urgent Care (Drive Time: 9 Min) 8383 W Alameda Ave Lakewood 7) AFC Urgent Care (Drive Time: 12 Min) 12105 W Alameda Pkwy Lakewood 8) AFC Urgent Care (Drive Time: 11 Min) 3722 W Colfax Ave Denver 9) AFC Urgent Care (Drive Time: 7 Min) 3800 Irving Street Denver 10) AfterHour Urgent Care (Drive Time: 5 Min) 4500 W 38th Ave Denver 11) Concentra UrgentCare (Drive Time: 11 Min) 420 E 58th Ave Denver 12) Concentra UrgentCare (Drive Time: 13 Min) 1730 Blake St Denver 13) AFC Urgent Care (Drive Time: 14 Min) 3177 N Downing St Denver 14) AFC Urgent Care (Drive Time: 16 Min) 777 Speer Blvd Denver 15) Denver Health (Drive Time: 17 Min) 1545 California St Denver 16) Denver Health Urgent (Drive Time: 13 Min) 777 Banock St Denver 17) Concentra UrgentCare (Drive Time: 12 Min) 500 E 84th Ave Thornton Wadsworth Art Project Partner: Rose is willing to partner with the City of Wheat Ridge on the Wadsworth Art Project. In Closing: HCA HealthONE Rose appreciates your consideration regarding this specific request to lift the FSED moratorium within the City of Wheat Ridge. It is our goal and vision to deliver increased access and patient care in a convenient and accessible location to support the needs of the Wheat Ridge community. CONFIDENTIAL –Contains proprietary information. Not intended for external distribution. HCA HealthONE Rose Wheat Ridge 2025 ATTACHMENT 2 2 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution.2 Rose Babies! 3 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution. •# of Hospitals: 9 •5 Free Standing EDs •Colleagues: 12,226 •Active Medical Staff: 2,500 •Admissions: 87,500 •Total Surgeries: 80,000 •Total Deliveries: 11,500 •ED Visits: 330,000 HCA Healthcare is one of the nation’s leading providers of healthcare services, comprised of hospitals and approximately ambulatory sites of care in states and the United Kingdom. •309K colleagues •99K registered nurses •45K active physicians •$300M invested to education & training of our nurses •$45M in tuition or loan forgiveness •$43M in community giving •Worlds Most Admired Companies (Fortune) •Best for Vets (Military Times) •Best Place to Work for Disability Inclusion (AAPD) •One of the Worlds Most Ethical Companies (Ethisphere) HCA HealthONE 3 •$478 million in taxes •$1.1 million in philanthropic contributions •$253 million in capital equipment and construction •$1.2 billion in total payroll & benefits •$85.6 million in charity care, uninsured discounts and other uncompensated medical care •Largest Medicaid provider in metro Denver, serving 25.5% of patients •Galen School of Nursing Investments in the Community Excellence In Quality 4 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution. • • • Hospital Profile 3 • • • • • • Rose Women’s Excellence in Elective Services • • • • • • • 5 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution.4 6 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution. 7 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution. • • • • * Rating of 9 or 10 out of 10 • • • • • • • • • • • • • • • 85.1% Wheat Ridge families choose Rose as their preferred birthing hospital: •HCA Rose 25.3% •Lutheran 21.9% •St.Joes 16.9%(includes Kaiser) •Denver Health 15.2% •HCA PSL 4.3% *CHA data rolling 12 months through Q3 2024 8 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution. • • • • • • • • • • • • • • • • • • • • • • • • • • 9 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution. • • • • • • • • • • The Giving Tree Total ER Visits Outmigration % Outmigration Inpatient 6,221 3,069 49.3% Outpatient 40,632 24,389 60.0% Total ER Visits 46,853 27,458 58.6% Source: Colorado Hospital Association; Rolling 12 months ending Q1 2024 2024 Rose Main ED Central Park FSED Arrival To Bed 7 3 Average Time To See a Provider 9 5 Low Acuity Discharge Time 81 56 Admitted Length Of Stay 243 242 *Timely care to ensure quality • • • • • • • • • • • • • • • • • • • • • • • • • • • 12 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution. (code Section 26-643) 13 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution. 14 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution. 15 CONFIDENTIAL –Contains proprietary information. Not intended for external distribution. • • • •