HomeMy WebLinkAbout07-28-2025 - City Council Meeting AgendaAGENDA
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
Monday, July 28, 2025
6:30 p.m.
This meeting will be conducted as a virtual meeting, and in person, at: 7500 West 29th
Avenue, Municipal Building, Council Chambers.
City Council members and City staff members will be physically present at the
Municipal building for this meeting. The public may participate in these ways:
1.Attend the meeting in person at City Hall. Use the appropriate roster to sign up to
speak upon arrival.
2.Provide comment in advance at www.wheatridgespeaks.org (comment by noon
on July 28, 2025)
3.Virtually attend and participate in the meeting through a device or phone:
Click here to pre-register and provide public comment by Zoom (You must
preregister before 6:00 p.m. on July 28, 2025)
4.View the meeting live or later at www.wheatridgespeaks.org, Channel 8, or
YouTube Live at https://www.ci.wheatridge.co.us/view
Individuals with disabilities are encouraged to participate in all public meetings
sponsored by the City of Wheat Ridge. The City will upon request, provide auxiliary
aids and services leading to effective communication for people with disabilities,
including qualified sign language interpreters, assistive listening devices, documents
in Braille, and other ways of making communications accessible to people who have
speech, hearing, or vision impairments. To request auxiliary aid, service for effective
communication, or document in a different format, please use this form or contact
ADA Coordinator, (Kelly McLaughlin at ada@ci.wheatridge.co.us or 303-235-2885) as
soon as possible, preferably 7 days before the activity or event.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
APPROVAL OF AGENDA
PROCLAMATIONS AND CEREMONIES
None
PUBLICS’ RIGHT TO SPEAK
a. Public may speak on any matter not on the agenda for a maximum of 3 minutes
under Publics’ Right to Speak. Please speak up to be heard when directed by
the mayor.
b. Members of the Public who wish to speak on a Public Hearing item or Decision,
Resolution, or Motion may speak when directed by the mayor at the conclusion
of the staff report for that specific agenda item.
c. Members of the Public may comment on any agenda item in writing by noon on
the day of the meeting at www.WheatRidgeSpeaks.org. Comments made on
Wheat Ridge Speaks are considered part of the public record.
1. CONSENT AGENDA
a. Motion awarding a contract to Majestic Concrete Contractors Inc. in the
amount of $451,141 with a contingency amount of $45,114 for a total
approved amount of $496,255 for the 2025 Residential Concrete program
b. Motion to cancel the August 4, 2025 Study Session
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
2. Council Bill No. 13-2025 – an ordinance amending Sections 11-561 and 11-569
of the Wheat Ridge Code of Laws concerning the Hotel Licensing program
ORDINANCES ON FIRST READING
3. Council Bill No, 14-2025 – an ordinance approving the rezoning of property
located at 11571 and 11581 West 44th Avenue from Agricultural-One (A-1) to
Planned Residential Development (PRD) with approval of an Outline
Development Plan (Case No. WZ-23-09)
DECISIONS, RESOLUTIONS, AND MOTIONS
4. Resolution No. 36-2025, a resolution approving an amendment to the
Intergovernmental Agreement between the Colorado Department of
Transportation and the City of Wheat Ridge for the Wadsworth Path project
5. Motion to approve a contract to purchase property located at 4593 Parfet Street
for the expansion and consolidation of the Public Works and Parks operations
facilities
6. Motion to approve appointments to Boards, Commissions, and Committees
CITY MANAGER’S MATTERS
CITY ATTORNEY’S MATTERS
ELECTED OFFICIALS’ MATTERS
ITEM NUMBER: 1a
DATE: July 28, 2025
REQUEST FOR CITY COUNCIL ACTION
MOTION
TITLE: MOTION AWARDING A CONTRACT TO MAJESTIC
CONCRETE CONTRACTORS INC. IN THE AMOUNT OF
$451,141 WITH A CONTINGENCY AMOUNT OF $45,114 FOR
A TOTAL APPROVED AMOUNT OF $496,255 FOR THE 2025
RESIDENTIAL CONCRETE PROGRAM
☐PUBLIC HEARING
☒BIDS/MOTIONS
☐RESOLUTIONS
☐ORDINANCES FOR 1st READING
☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
Ten (10) bids were received in response to the city’s Invitation for Bids to complete the
2025 Residential Concrete Program project. The lowest responsive bidder is Majestic
Concrete Contractors Inc. It is recommended that the city enter into a contract with
Majestic Concrete Contractors Inc. to perform the work for the 2025 Residential
Concrete Program.
PRIOR ACTION:
In 2025, the City conducted an assessment of residential concrete within Improvement
Zone 2. Based on the information collected, portions of concrete were selected for
removal and replacement. In 2024 and 2025 a study was completed by the
Neighborhood Traffic Management Program (NTMP) to select locations for speed
hump installation. Based on the recommendation and design provided by the Wheat
Ridge Engineering Department, NTMP speed humps are to be installed in select
locations as part of this contract.
FINANCIAL IMPACT:
Funding in the amount of $800,000 was budgeted as a part of the Wheat Ridge Next
Chapter 2J Bond Fund (66-103-800-805).
BACKGROUND:
Based on the information collected, staff developed a list concrete in need of
replacement. The list was used to create an Invitation to Bid (ITB) to solicit for
Council Action Form – 2025 Residential Concrete Program
July 28, 2025
Page 2
contractors to complete the 2025 Residential Concrete Program project.
An ITB was posted on May 16, 2025. A non-mandatory pre-bid meeting was held on May
27, 2025, which was attended by two prospective contractors.
Formal bids for the project were opened on June 19, 2025. Ten bids were received; with
the lowest responsive bidder determined to be Majestic Concrete Contractors Inc. LG
Contractors was disqualified due to lack of experience in similar work, lack of
understanding of several bid items, and failing to fill out all required fields for a
complete bid.
A summary of the bids received are shown in the following table:
Bidder Bid Amount
LG Contractors $407,821.53
Majestic Concrete Contractors Inc. $451,141.00
Denver Concrete Works, Inc. $485,000.00
CMH Concrete $512,054.00
A-1 Chipseal Co. $567,620.00
Essential Contractors Inc. $609,038.50
KRM Concrete LLC $650,159.00
Chavez Services LLC $670,377.50
Merriman Land Works LLC $741,212.00
Keene Concrete, Inc. $760,152.60
All improvements, except for concrete on Vance St and W 30th Ave, are in Improvement
Zone 2.
Majestic Concrete Contractors Inc. will have 60 working days to complete the project in
accordance with the “Notice to Proceed”. The project is scheduled to start in August
and will finish by late October.
Information on the project will be posted to the City’s website and through the City’s
social media channels. Additionally, the contractor will be required to provide notification
Council Action Form – 2025 Residential Concrete Program
July 28, 2025
Page 3
to individually impacted residents.
RECOMMENDATIONS:
Staff recommends awarding a contract to Majestic Concrete Contractors Inc. in the
amount of $451,141 for the 2025 Residential Concrete Program project, with a
contingency amount of 10% or $45,114 for a total not-to-exceed amount of $496,255.
RECOMMENDED MOTION:
“I move to award a contract to Majestic Concrete Contractors Inc. in the amount of
$451,141 with a contingency amount of $45,114 for a total approved amount of
$496,255 for the 2025 Residential Concrete Program.”
Or,
“I move to deny award of a contract to Majestic Concrete Contractors Inc. in the amount
of $451,141 with a contingency amount of $45,114 for a total approved amount of
$496,255 for the 2025 Residential Concrete Program for the following reason(s).”
REPORT PREPARED/REVIEWED BY:
Daniel Martinez, Interim CIP Program Manager
Kent Kisselman, Interim Director of Public Works
Patrick Goff, City Manager
ATTACHMENTS:
1. Majestic Concrete Contractors Inc. Contract
2. Majestic Concrete Contractors Inc. Bid Summary
3. Project map of streets
ITB-25-030-2025 Residential Concrete
CITY OF WHEAT RIDGE
25-030-2025 Residential Concrete
AGREEMENT
THIS AGREEMENT, made this 15th day of July, 2025 by and between the City of Wheat Ridge, Colorado, hereinafter
called "Owner" and Majestic Concrete Contractors Inc., 1545 W Dixie Place Denver, CO 80221, hereinafter called
"Contractor".
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned the parties agree as
follows:
1.The Contractor agrees to furnish all materials, supplies, tools, equipment, labor, and other services necessary to
complete the construction of the Project titled, ITB-25-030-2025 Residential Concrete, in accordance with the
Contract Bid Documents.
2.The Contractor agrees to perform all the Work described in the Contract Bid Documents and comply with the
terms therein for the Total Contract amount of four-hundred fifty-one thousand, one-hundred forty-one
dollars, ($451,141.00).
3.The Contractor agrees to commence the Work required by the Contract Documents within Fourteen (14)
calendar days after the date of the Notice to Proceed and to complete the same within 60 working days after the
date of the Notice to Proceed unless the time for completion is extended otherwise by written changes to the
Contract Bid Documents.
4.The term "CONTRACT BID DOCUMENTS" means and includes the following:
A Signature Page K Agreement
B Advertisement for Bids L Payment Bond
C Information for Bidders M Performance Bond
D Contractor Qualification N Notice to Proceed
E Bid Form O Final Receipt
F Bid Schedule P Project Special Provisions
G List of Subcontractors Q General Provisions
H Non-Discrimination Assurance R Addenda
I Non-Collusion Affidavit Q Drawings/ Exhibits
J Bid Bond S Keep Jobs in Colorado
5.The Owner will pay to the Contractor in the manner and at such times as set forth in the General Conditions, such
amounts as required by the Contract Documents.
6.Section 2-3 (a) – (e) of the City's Code of Laws is presented below:
(a)Fiscal year. Fiscal year for the city shall commence on January 1 and end on December 31.
(b)Budget contains appropriations. The city council shall annually adopt a budget in a manner
consistent with the provisions of Chapter X of the Home Rule Charter of the City of Wheat Ridge.
Upon the annual adoption by the city council of each fiscal year's budget, levels of authorized
expenditures from the funds indicated within the annual budget itself and/or the adopting resolution
shall constitute the appropriation of the amounts specified therein for the purposes specified therein.
During the course of each fiscal year, approval by the city council of contracts for goods or services,
and/or approval of bids for the provision of specified goods or services, shall likewise constitute
appropriations of the amounts specified therein for the purposes specified therein.
ATTACHMENT 1
ITB-25-030-2025 Residential Concrete
(c) No contract to exceed appropriation. During each and any fiscal year, no contract entered into by or
on behalf of the city shall expend or contract to expend any money, or incur any liability, nor shall
any contract be entered into nor any bid be awarded by or on behalf of the city which, by its terms,
involves the expenditure of money for any of the purposes for which provision is made either in the
adopted budget or adopting resolution, including any legally authorized amendments thereto, in
excess of the amount appropriated in the budget or the approved contract or bid award. Any contract
or bid award, either verbal or written, made in violation of the provisions of this section shall be void
as to the city and no city monies from any source whatsoever shall be paid thereon.
(d) Amendments and authorized expenditures. Nothing contained herein shall preclude the city council
from adopting a supplemental appropriation in a manner consistent with the provisions of Section
10.12 of the Home Rule Charter of the city. Further, nothing contained in this section shall prevent
the making of contracts for governmental services or for capital outlay for a period exceeding one (1)
year if such contracts are otherwise allowed by the Home Rule Charter of the city; provided,
however, any contract so made shall be executory only for the amounts agreed to be paid for such
services to be rendered in succeeding fiscal years.
(e) Notice to parties contracting with the city. All persons contracting with, or selling goods or services
to, the city are hereby placed upon notice of the provisions of this section. The provisions of this
section shall become a part of the Merit System Personnel Rules and Regulations of the City of
Wheat Ridge; shall be referred to specifically in all public works bid documents and contracts; and
shall be incorporated into, and specially noted within, all other contracts entered into by or on behalf
of the city wherein city funds are used to pay for said contract.
7. Section 2-4 of the City Code of Laws is presented below:
(a) The city may, by contract, require the contractor awarded a public works contract to waive, release
or extinguish its rights to recover costs or damages, or obtain an equitable adjustment, for delays in
performing such contract if such delay is caused, in whole or in part, by acts or omissions of the city
or its agents, if the contract provides that an extension of time for completion of the work is the
contractor's remedy for such delay. Such a clause is valid and enforceable, any provision of state
law to the contrary notwithstanding.
(b) The city council, by this ordinance (Ordinance No. 812), declares its local contracting powers to be a
matter of purely local concern, and further specifically intends to supersede, pursuant to its powers
under Article XX of the Colorado Constitution, the provisions of Sections 24-91-101 and 24-91-
103.5, C.R.S., insofar as they conflict with the provisions of this section of the Code of Laws of the
City of Wheat Ridge, Colorado.
8. Any notice or communication given pursuant to this Agreement to the City shall be made in writing:
Contact Information City Contractor
Name: Daniel Martinez Douglas Udick
Office Phone: 303-235-2863 303-880-5259
Email Address: dmartinez@ci.wheatridge.co.us mcccurbservice@gmail.com
Address: 7500 W. 29th Ave 1545 W Dixie Place
City, State, Zip Code Wheat Ridge, CO 80033 Denver, CO 80221
9. The Contractor agrees to abide by the requirements under EXECUTIVE ORDER NO. 11246 as amended,
including specifically the provisions governed by the Equal Opportunity Commission and also to abide by the
requirements of the IMMIGRATION REFORM AND CONTRACT ACT OF 1986 and the requirements of the
AMERICANS WITH DISABILITIES Act of 1991; and the United States Department of Transportation Title VI
Regulations at 49 CFR Part 21 requirements under the Civil Rights Act of 1964, assuring that no person shall on
the grounds of race, color, or national origin be excluded from participation in the opportunity to bid, or be
discriminated against in consideration of award of this project.
10. In accordance with CRS Title 24, Article 91, Section 103.6, Paragraph 2, Subparagraph a, the City of Wheat
Ridge hereby states that funds have been appropriated for this Project in an amount equal to or in excess of the
Original Contract Amount.
In accordance with CRS Title 24, Article 91, Section 103.6, Paragraph 2, Subparagraph a, the City of Wheat
Ridge hereby states that funds have been appropriated for this Project in an amount equal to or in excess of the
Original Contract Amount.
11. Vendor Performance Feedback
ITB-25-030-2025 Residential Concrete
The City of Wheat Ridge has implemented a requirement for Project Managers to assess each vendor’s
performance and issue a determination as to whether the City should award the vendor future City contracts. All
contracts will need to be considered as part of the requirement. The following criteria will be evaluated annually
for renewable contracts and at contract closeout for one-time agreements:
a. Work completed on time
b. Work completed within budget
c. Work completed as per the Scope of Work
d. Future awards recommendation
12. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators,
successors, and assigns.
13. Each party has reviewed the items contained within this contract and recommend executing this contract to
proceed with the agreed upon Statement of Work.
______________________________________ __________
Kelsey Carter, Procurement Coordinator Date Signed
______________________________________ __________
Daniel Martinez, Infrastructure Project Manager Date Signed
______________________________________ __________
Kent Kisselman, Interim Director of Public Works Date Signed
ITB-25-030-2025 Residential Concrete
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this
Agreement in two (2) copies, each of which shall be deemed an original on the date first above written.
ATTEST: OWNER
CITY OF WHEAT RIDGE
7500 WEST 29TH AVENUE
Margy Greer, Senior Deputy City Clerk WHEAT RIDGE, C0 80033
303-234-5900
Date Patrick Goff, City Manager
(Seal)
APPROVED AS TO FORM: CONTRACTOR
Majestic Concrete Contractors Inc.
Gerald Dahl, City Attorney 1545 W Dixie Place
Denver, CO, 80221
ATTEST TO CONTRACTOR:
Authorized Signature
Full Name
Signature
Title
Title
Date Date
ITB-25-030-2025 Residential Concrete
PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS: that
Majestic Concrete Contractors Inc.
(Name of Contractor)
1545 W Dixie Place, Denver, CO 80221
(Address of Contractor)
A hereinafter called "PRINCIPAL", and
(Name of Surety)
(Address of Surety)
hereinafter called "Surety", are held and firmly bound unto the City of Wheat Ridge, 7500 West 29th Avenue, Wheat
Ridge, Colorado 80033, hereinafter called "Owner", in the penal sum of dollars, four-hundred fifty-one thousand, one-
hundred forty-one dollars, ($451,141.00) in lawful money of the United States, for the payment of which sum well and
truly to be made, we bind ourselves, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the
Owner, dated the day of _________, 2025, a copy of which is hereto attached and made a part hereof for the
Project titled, ITB-25-030-2025 Residential Concrete , in accordance with the Contract Bid Documents including:
Base Bid – $451,141.00
NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, Subcontractors and corporations
furnishing materials for or performing labor in the prosecution of the Work provided for in such contract, and any
authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and
coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such Work,
and all insurance premiums on said WORK, and for all labor performed in such work whether by Subcontractor or
otherwise, then this obligation shall be void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the Contract or to the Work to be performed or the Specifications accompanying
the same shall in any wise affect its obligation on this Bond, and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the Contract or to the Work or to the Specifications.
*Insert "a corporation", "a partnership", or "an individual" as applicable.
ITB-25-030-2025 Residential Concrete
IN WITNESS WHEREOF, this instrument is executed in one part, each of which shall be deemed an original, this the
day of , 2025
ATTEST: PRINCIPAL
CORPORATE SECRETARY PRINCIPAL
ADDRESS BY
ADDRESS
(SEAL)
SURETY
ATTEST:
SURETY
ADDRESS BY (ATTORNEY IN FACT)
ADDRESS
(SEAL)
Note: Date of Bond must not be prior to date of Contract. If Contractor is partnership, all partners should execute bond.
IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular
570, as amended) and be authorized to transact business in the State of Colorado.
ITB-25-030-2025 Residential Concrete
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: that
Majestic Concrete Contractors Inc.
(Name of Contractor)
1545 W Dixie Place, Denver, CO 80221
(Address of Contractor)
A hereinafter called "PRINCIPAL", and
(Name of Surety)
(Address of Surety)
hereinafter called "Surety", are held and firmly bound unto the City of Wheat Ridge, 7500 West 29th Avenue, Wheat
Ridge, Colorado 80033, hereinafter called "Owner", in the penal sum of dollars, four-hundred fifty-one thousand, one-
hundred forty-one dollars, ($451,141.00) in lawful money of the United States, for the payment of which sum well and
truly to be made, we bind ourselves, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the
Owner, dated the day of _________, 2025, a copy of which is hereto attached and made a part hereof for the
Project titled, ITB-25-030-2025 Residential Concrete, in accordance with the Contract Bid Documents including:
Base Bid – $451,141.00
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants,
terms, conditions, and agreements of said Contract during the original term thereof, and any extensions thereof which
may be granted by the Owner, with or without notice to the Surety and during the one year guarantee period, and if he
shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the Owner
from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the Owner all
outlay and expense which the Owner may incur in making good any default, then this obligation shall be void; otherwise to
remain in full force and effect.
PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the Contract or to the Work to be performed or the Specifications accompanying
the same shall in any wise affect its obligation on this Bond, and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the Contract or to the Work or to the Specifications.
PROVIDED, FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any
beneficiary hereunder, whose claim may be unsatisfied.
*Insert "a corporation", "a partnership", or "an individual" as applicable.
ITB-25-030-2025 Residential Concrete
IN WITNESS WHEREOF, this instrument is executed in one part, each of which shall be deemed an original, this the
day of , 2025
ATTEST: PRINCIPAL
CORPORATE SECRETARY PRINCIPAL
ADDRESS BY
ADDRESS
(SEAL)
SURETY
ATTEST:
SURETY
ADDRESS BY (ATTORNEY IN FACT)
ADDRESS
(SEAL)
Note: Date of Bond must not be prior to date of Contract. If Contractor is partnership, all partners should execute bond.
IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular
570, as amended) and be authorized to transact business in the State of Colorado.
Line Item Description Quantity
Mobilization and Traffic Control
1 Mobilization and Demobilization 1
2 Traffic Control 1
Concrete
3 5'3" Monolithic Combo 2700
4 6'3" Monolithic Combo 800
5 Curb and Gutter 670
6 Sidewalk 72
7 Inlet (Repair/Replace concrete around inlets)3
8 Valley Pan (High Early)75
9
Asphalt Patch (12" Patch matching concrete depth
~6")80
10 Road Base Class 6 20
11 ADA Ramp Interior Ramp Replacement 2
12 ADA Ramp Metal Plate installation 2
13
ADA Ramp Installation Type 2 Curb Ramp Sidewalk
to Shoulder Transition 2
14 ADA Ramp Installation Type 2 Curb Ramp 14
Speed Humps
15 Concrete Speed Hump 8
16 Modified W17-1 traffic sign, 30" x 30"16
17 W13-1P signage "15 MPH", 18" x 18"6
18 W13-1P signage "NEXT 2200/600/750 FT", 18" x 18"6
19 W13-1P signage, two-way arrows, 18" x 18"10
20 1-3/4" x 1-3/4" x 12' Telespar post (14 ga)15
21 2" x 2" x 36" Telespar anchor (12 ga)15
22 Breakaway Speed Hump Bollard 6"x6" with 4
23 Existing Speed Limit Sign Removal 2
24 Striping 4" White Epoxy 515
25 Striping 4" Double Yellow Epoxy 137
26
Advance Warning Markings (Detail S-M01) 12" x 36'
per set Thermoplastic 12
Total
Bid Summary
ATTACHMENT 2
Unit of Measure Unit Cost Total
LS $7,500.00 $7,500.00
LS $7,500.00 $7,500.00
LF $54.00 $145,800.00
LF $62.50 $50,000.00
LF $54.50 $36,515.00
SY $60.00 $4,320.00
EACH $750.00 $2,250.00
SY $110.00 $8,250.00
TON $75.00 $6,000.00
TON $40.00 $800.00
EACH $750.00 $1,500.00
EACH $750.00 $1,500.00
EACH $1,000.00 $2,000.00
EACH $4,140.00 $57,960.00
EACH $10,000.00 $80,000.00
EACH $275.00 $4,400.00
EACH $150.00 $900.00
EACH $150.00 $900.00
EACH $150.00 $1,500.00
EACH $150.00 $2,250.00
EACH $50.00 $750.00
EACH $750.00 $3,000.00
EACH $50.00 $100.00
LF $12.00 $6,180.00
LF $18.00 $2,466.00
EACH $1,400.00 $16,800.00
$451,141.00
Majestic Concrete Contractors Inc.Bid Summary
ATTACHMENT 3
ITEM NUMBER: 1b
DATE: July 28, 2025
REQUEST FOR CITY COUNCIL ACTION
MOTION
TITLE: MOTION TO CANCEL THE AUGUST 4, 2025 STUDY SESSION
☐PUBLIC HEARING
☒BIDS/MOTIONS
☐RESOLUTIONS
☐ORDINANCES FOR 1st READING
☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
There are currently no items scheduled for the August 4, 2025 Study Session agenda.
Staff is requesting to cancel the meeting.
PRIOR ACTION:
None
FINANCIAL IMPACT:
None
BACKGROUND:
None
RECOMMENDATIONS:
Staff recommends canceling the Study Session meeting scheduled for August 4, 2025.
RECOMMENDED MOTION:
“I move to cancel the August 4, 2025 Study Session.”
Or,
“I move to not cancel the August 4, 2025 Study Session for the following reason(s).”
REPORT PREPARED/REVIEWED BY:
Patrick Goff, City Manager
ITEM NUMBER: 2
DATE: July 28, 2025
REQUEST FOR CITY COUNCIL ACTION
COUNCIL BILL 13-2025
TITLE: AN ORDINANCE AMENDING SECTIONS 11-561 AND 11-569
OF THE WHEAT RIDGE CODE OF LAWS CONCERNING THE
HOTEL LICENSING PROGRAM
☒PUBLIC HEARING
☐BIDS/MOTIONS
☐RESOLUTIONS
☐ORDINANCES FOR 1st READING
☒ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
On April 7, 2025, staff provided the required 18-month update to Council regarding the
Hotel Licensing program that was established October 25, 2021. Council requested an
amendment to the Code so that the 18-month update is no longer required but rather
provided as deemed necessary by the Council.
Additionally, and subsequent to the April 7 discussion, staff realized that with the
dissolution of the Severe Weather Shelter Network, the “Calls for Service (CFS)” definition
must be updated to more accurately reflect when CFS are excluded from the count so that
hotels that provide shelter during severe weather, can still benefit from the exclusion of
these calls in their monthly calculations.
The attached ordinance accomplishes both of these code amendments.
PRIOR ACTION:
On July 15, 2019, staff presented options to City Council for an extended stay lodging
ordinance. Based on input from City Council at the study session, staff sent a
framework from the proposed ordinance to several regional hotel operators and
received comment back in September 2019 from one operator.
On June 28, 2021, unanimous consensus was received from City Council to direct staff
to draft a hotel licensing and extended stay ordinance and to reach out to the Wheat
Ridge business community for feedback. A copy of the draft ordinance and a frequently
asked question document was sent to all hotel business owners and managers in
Wheat Ridge on August 13, 2021. A virtual meeting was held on August 30, 2021, to
Council Action Form – Hotel Licensing Code Amendment
July 28, 2025
Page 2
receive input from the hotel industry on the draft ordinance.
City Council passed ordinance 1723 on October 25, 2021, with an effective date of
November 12, 2021, enacting the hotel licensing program.
City Council passed ordinance 1771 on August 29, 2023, updating the hotel licensing
program to clarify that allowing stays in excess of 29 days without an approved
Extended Stay Addendum is a violation of the hotel licensing program; clarifying annual
renewal expectations, defining “length of stay” and clarifying the “calls for service”
calculation.
On April 7, 2025, staff provided a hotel licensing program update to City Council. Council
requested an amendment to the Code so that an update is not required every 18
months, but rather as Council deems necessary.
City Council approved this ordinance on first reading on July 14, 2025. A motion was
made by Councilmember Stites and seconded by Councilmember Dozeman and was
approved by a vote of 6 to 0.
FINANCIAL IMPACT:
There is no financial impact if the Code is amended as proposed.
The current hotel license fee is $300 annually. Due to the likely expense of fulfilling the
extended stay requirements through renovations, there is no charge for an extended stay
addendum.
The City’s lodging tax rate is 10%, in lieu of sales tax. This tax generated $2,292,714 in
revenues in 2024 - $1,146,357 to the General Fund; $687,814 to the Crime Prevention Fund;
and $458,543 to the Capital Improvement Program Fund.
Per Council’s direction, the City spent $474,912 of ARPA funds to help long-term residents
in the City’s hotels find permanent housing through an innovative partnership with Family
Tree.
The biggest financial investment with regards to this program is staff time. Since the
passage of this ordinance, a cross-departmental City staff team meets frequently and
works collaboratively to address challenges and monitor enforcement.
BACKGROUND:
The intent of the hotel licensing ordinance is to address the significant public safety and
other related concerns involving hotels within the City. In particular, at the time Council was
considering this licensing program, the nine hotels in Wheat Ridge represented less than
0.05% of the total number of households and businesses in the City yet accounted for
approximately 10% of the total police calls for service.
Council Action Form – Hotel Licensing Code Amendment
July 28, 2025
Page 3
As a result of ordinance 1723, hotels in Wheat Ridge must have a hotel license, in addition
to their regular business license, to operate. In order to receive a hotel license, hotels must
do the following (please see attached code excerpt for exact requirements):
• Maintain a call for service (CFS) rate of 1.5.
• Participate in the City’s certified crime free hotel/motel program annually.
• Make necessary corrective actions in response to the annual hotel/motel inspection
coordinated by the Police and Community Development Departments.
• Comply with the City’s landscape inspection program.
• Comply with applicable building codes.
• Have a current and approved Wheat Ridge Police Department (WRPD) security plan
on file with the City.
• Not offer guest stays of more than 29 days without obtaining an extended stay
addendum to the hotel license. In order to obtain an extended stay addendum,
properties must meet certain criteria including:
o Units must be at least 300 square feet with a separate living room of at least
120 square feet.
o Cooking facilities must be in units including a refrigerator, cooktop, dedicated
sink and cabinets with cooking and dining supplies.
o Maximum occupancy per room is two persons per dedicated bedroom.
o Adequate storage must exist per unit.
o Housekeeping must be available.
o The business must have 24-hour desk staffing.
o WIFI must be available within the room charge.
o In-room or common area laundry facilities must exist.
o Properties must include three of the following common area amenities:
Business center;
Fitness center;
Swimming pool;
Meeting areas or conference rooms; or
On-site restaurant or other food options.
Since the Ordinance was enacted, a 28.5% reduction in criminal complaints and criminal
activity within a geographical area approximately ¼ mile from the I70/Kipling corridor has
been recorded. The reduction in crimes and calls for service at Wheat Ridge hotels has
reduced more than half since the inception of the licensing ordinance. The hotel CFS rate
has reduced the amount of allocated time from 10% to 4% of the entire City’s resource
distribution for police services. These decreases have allowed the WRPD to focus on other
issues in areas outside of the I70/Kipling corridor.
In 2025, the Severe Weather Shelter Network dissolved. Some Wheat Ridge hotels continue
to participate by offering vouchers to residents in need of shelter during severe weather.
Code Section 11-561 specifically names the Severe Weather Shelter Network as the vehicle
Council Action Form – Hotel Licensing Code Amendment
July 28, 2025
Page 4
by which Calls for Service (CFS) are excluded. In order that hotels are not penalized for
assisting during severe weather, staff recommends removing the Network specifically and
broadening the definition as follows: “Calls for service received on severe weather days, as
declared by the LOCAL AGENCY RESPONSIBLE FOR ISSUING WEATHER ALERTS, IN THE
DISCRETION OF THE POLICE CHIEF severe weather shelter network, are not included in a
hotel's calls for service rate calculation.”
RECOMMENDATION:
Staff and the City Attorney recommend approval.
RECOMMENDED MOTION:
“I move to approve Council Bill 13-2025, an ordinance amending Sections 11-561 and
11-569 of the Wheat Ridge Code of Laws concerning the hotel licensing program on
second reading, order it published, and that it takes effect fifteen (15) days after final
publication as provided by Section 5.11 of the Charter.”
Or,
“I move to postpone indefinitely Council Bill 13-2025, an ordinance amending Sections
11-561 and 11-569 of the Wheat Ridge Code of Laws concerning the hotel licensing
program for the following reason(s).”
REPORT PREPARED/REVIEWED BY:
Patrick Goff, City Manager
Allison Scheck, Deputy City Manager
Chris Murtha, Chief of Police
Nick Klein, City Attorney
ATTACHMENTS:
1. Council Bill No. 13-2025
CITY OF WHEAT RIDGE, COLORADO
INTRODUCED BY COUNCIL MEMBER STITES
Council Bill No. 13
Ordinance No. 1826
Series 2025
TITLE: AN ORDINANCE AMENDING SECTIONS 11-561 AND 11-569 OF
THE WHEAT RIDGE CODE OF LAWS, CONCERNING THE HOTEL
LICENSING PROGRAM
WHEREAS, the City of Wheat Ridge (the “City”) is a home rule municipality having
all powers conferred by Article XX of the Colorado Constitution; and
WHEREAS, pursuant to its home rule authority and C.R.S. § 31-23-101, the City,
acting through its City Council (the “Council”), is authorized to adopt ordinances for the
protection of the public health, safety or welfare; and
WHEREAS, in the exercise of this authority the Council has previously adopted
hotel licensing regulations, codified as Wheat Ridge Code of Laws (“Code”) Article XVI of
Chapter 11, to regulate hotel businesses; and
WHEREAS, the Code requires the Council to conduct a review of the
implementation of the hotel licensing program and consider any amendments deemed
appropriate in response to the review; and
WHEREAS, the Council conducted the Code required review of the hotel licensing
program at the April 7, 2025, Council study session; and
WHEREAS, the Council finds and determines that amendments to the Code to
clarify the process for the program’s calls for service rate calculations and a reduction of
the Council’s required program review schedule are necessary to the continued success
of the City’s hotel licensing program.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT
RIDGE, COLORADO:
Section 1. The below definition in Code Section 11-561 is amended to read as
follows:
Sec. 11-561. - Definitions.
The following words, terms and phrases, when used in this article, shall
have the meanings ascribed to them in this section, except where the
context clearly indicates a different meaning:
ATTACHMENT 1
Calls for service rate is equal to the total calls for service at the licensed
premises divided by the total number of hotel rooms in the applicable
period. Calls for service received on severe weather days, as declared by
the LOCAL AGENCY RESPONSIBLE FOR ISSUING WEATHER ALERTS, IN
THE DISCRETION OF THE POLICE CHIEF severe weather shelter network,
are not included in a hotel's calls for service rate calculation.
Section 2. Section 11-569 subsection (5) is amended to read as follows:
Sec. 11-569. - Implementation schedule.
It is the intention of the city that existing hotels within the city be
given the sufficient time to make the operational and physical
modifications and improvements necessary to satisfy the eligibility
requirements in section 11-564. Accordingly, the following implementation
schedule for this article is adopted:
(1) Existing hotels shall have until January 1, 2022, within which to
submit an application and application fee for a hotel license...
(5) On or before June 30, 2023, and WHENEVER THE COUNCIL
DEEMS NECESSARY every eighteen (18) months thereafter, the council
shall conduct a review of the implementation of this Article and shall
consider any amendments deemed appropriate in response to that review.
Section 3. Severability, Conflicting Ordinances Repealed. If any section,
subsection or clause of this Ordinance shall be deemed to be unconstitutional or
otherwise invalid, the validity of the remaining sections, subsections and clauses shall
not be affected thereby. All other ordinances or parts of ordinances in conflict with the
provisions of this Ordinance are hereby repealed.
Section 4. Effective Date. This Ordinance shall take effect fifteen (15) days
after final publication, as provided by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of 6 to 0 on this
14th day of July 2025, ordered published in full on the City’s website as provided by the
Home Rule Charter, and Public Hearing and consideration on final passage set for July
28, 2025, at 6:30 p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge,
Colorado.
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a
vote of ___ to ___, this 28th day of July 2025.
SIGNED by the Mayor on this _____ day of ____________, 2025.
ATTEST:
Margy Greer, Senior Deputy City Clerk
Bud Starker, Mayor
Approved as to Form:
Gerald E. Dahl, City Attorney
First Publication: July 15, 2025
Second Publication: July 29, 2025
Effective Date: August 13, 2025
Published:
Jeffco Transcript and www.ci.wheatridge.co.us
ITEM NUMBER: 3
DATE: July 28, 2025
REQUEST FOR CITY COUNCIL ACTION
COUNCIL BILL 14-2025
TITLE: AN ORDINANCE APPROVING THE REZONING OF PROPERTY
LOCATED AT 11571 AND 11581 WEST 44TH AVENUE FROM
AGRICULTURAL-ONE (A-1) TO PLANNED RESIDENTIAL
DEVELOPMENT (PRD) WITH APPROVAL OF AN OUTLINE
DEVELOPMENT PLAN (CASE NO. WZ-23-09)
☐PUBLIC HEARING
☐BIDS/MOTIONS
☐RESOLUTIONS
☒ORDINANCES FOR 1st READING
☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☒YES ☒NO
ISSUE:
The applicant is requesting approval of a zone change from Agricultural-One (A-1) to
Planned Residential Development (PRD) with an Outline Development Plan (ODP) for a 39-
unit cohousing community with a common house and shared amenities located at 11571
and 11581 W. 44th Avenue.
PRIOR ACTION:
Planning Commission heard the request at a public hearing on July 17, 2025, and
recommended approval. The staff report and meeting minutes from the Planning
Commission meeting will be included with the ordinance for second reading.
FINANCIAL IMPACT:
Fees in the amount of $2,565 were collected for the review and processing of Case No.
WZ-23-09. Specific Development Plan application fees will be due at time of application.
Building permit and plan review fees, along with parkland dedication fees and building
use tax, will be paid as part of the issuance of building permits.
BACKGROUND:
The site is located on the north side of West 44th Avenue between Tabor Street and
Robb Street. The site is made up of two unplatted lots and is approximately 145,054
square feet (3.33 acres) in size. It currently contains a 716-square-foot single-unit
dwelling built in 1924, a 1,484-square-foot single-unit dwelling built in 1889, and multiple
accessory structures.
Council Action Form – Rezoning Property at 11571 and 11581 W. 44th Ave. from A-1 to PRD
July 28, 2025
Page 2
The site is currently zoned Agricultural-One (A-1). Adjacent properties to the north are
zoned A-1, an agricultural property with a single-unit home, to the west is Residential-
Two (R-2) and Residential-Three (R-3) with single-unit, townhomes and duplexes, to the
south across 44th Avenue is R-3 and vacant, and to the east is Restricted-Commercial
(R-C) along 44th Avenue with a commercial use and smaller-lot single unit residential
development zoned PRD.
The current A-1 zoning would allow one (1) single-unit home and accessory structures,
with up to 25-percent building coverage and 35-foot height. Because the site is over one
acre, City Code does not allow it to be rezoned to a base zone district such as R-3 or
Mixed Use-Neighborhood (MU-N) which could potentially accommodate the proposed
type of development. Section 26-301.B.2 requires any application for a zone change for
residential properties over one acre in size to be to a planned development.
The proposed PRD zoning generally follows R-3 standards, with some standards
borrowed from Mixed Use-Neighborhood (MU-N) and A-1 to create a unique zoning
framework. The effect consolidates development in the front Planning Area 1 closer to
44th Avenue and adjacent to more intense uses. This is offset by transitions in height
and stricter standards in the rear Planning Area 2 (i.e., no primary structures permitted,
25-foot height limit, and increased setbacks, landscaping, and buffering) where adjacent
to lower density residential and agricultural uses. In the spirit of providing a high-quality
development through a PRD, the project also proposes on-site parking and circulation,
increased open space, on-site detention, and customized architectural and design
standards.
A complete analysis of the zone change criteria and the ODP will be included with the
ordinance for second reading.
RECOMMENDATION:
The application in this case is for the rezoning of property. This action is quasi-judicial,
and as a result, the applicant is entitled to a public hearing on the application.
As Council is aware, rezoning in Wheat Ridge is accomplished by ordinance (Charter
Sec. 5.10; Code Section 26-112). Ordinances require two readings, and by Charter, the
public hearing takes place on second reading.
First reading in these cases is a procedural action that merely sets the date for the
(second reading) public hearing. No testimony is taken on first reading. Because it is
important that the applicant and all interested parties have their due process rights to a
hearing, the City Attorney advises Council to approve rezoning ordinances on first
reading. This merely sets the date for the public hearing, and for this reason, the packet
materials provided on first reading are generally limited. The Planning Commission
packet and minutes will be included in the City Council packet for the public hearing.
Council Action Form – Rezoning Property at 12571-12581 W. 44th Ave. from A-1 to PRD
July 28, 2025
Page 3
RECOMMENDED MOTION:
“I move to approve Council Bill No. 14-2025, an ordinance approving the rezoning of
property located at 11571 and 11581 West 44th Avenue from Agricultural-One (A-1) to
Planned Residential Development (PRD) with an Outline Development Plan, on first
reading for the sole purpose of ordering it published for a public hearing set for Monday,
August 25, 2025 at 6:30 p.m. in City Council Chambers, and, if adopted, that it take
effect 15 days after final publication.”
REPORT PREPARED/REVIEWED BY:
Stephanie Stevens, Senior Planner
Jana Easley, Planning Manager
Lauren Mikulak, Community Development Director
Patrick Goff, City Manager
ATTACHMENTS:
1. Council Bill No. 14-2025
ATTACHMENT 1
CITY OF WHEAT RIDGE, COLORADO
INTRODUCED BY COUNCIL MEMBER
Council Bill No. 14
Ordinance No. 1827
Series 2025
TITLE: AN ORDINANCE APPROVING THE REZONING OF
PROPERTY LOCATED AT 11571 AND 11581 WEST 44TH
AVENUE FROM AGRICULTURAL-ONE (A-1) TO PLANNED
RESIDENTIAL DEVELOPMENT (PRD) WITH APPROVAL OF
AN OUTLINE DEVELOPMENT PLAN (CASE NO. WZ-23-09)
WHEREAS, Chapter 26 of the Wheat Ridge Code of Laws establishes procedures
for the City’s review and approval of requests for land use cases; and
WHEREAS, Caddis Collaborative submitted a land use application for approval of
a zone change to the Planning Residential District (PRD) for property at 11571 and 11581
West 44th Avenue; and
WHEREAS, the City of Wheat Ridge has adopted a Comprehensive Plan, Envision
Wheat Ridge, which promotes vibrant neighborhoods and an array of housing options;
and
WHEREAS, the City of Wheat Ridge has adopted the 44th Avenue Subarea Plan,
which calls for a high variety of housing as a priority west of Kipling and along the
corridor; and
WHEREAS, the proposed planned development is necessary and appropriate to
accommodate cohousing development which is not contemplated in the City’s standard
zoning codes; and
WHEREAS, the zone change criteria support the request; and
WHEREAS, the City of Wheat Ridge Planning Commission held a public hearing on
July 17, 2025 and voted to recommend approval of the rezoning of the property to
Planned Residential Development (PRD).
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT
RIDGE, COLORADO:
Section 1. Upon application by Caddis Collaborative for approval of a zone change
ordinance from Agricultural-One (A-1) to Planned Residential Development (PRD) for
property located at 11571 and 11581 West 44th Avenue, and pursuant to the findings
ATTACHMENT 1
made based on testimony and evidence presented at a public hearing before the Wheat
Ridge City Council, a zone change is approved for the following described land:
PARCEL A:
COMMENCING AT THE INTERSECTION OF THE WEST LINE OF THE NORTHWEST ONE-
QUARTER OF SECTION 21, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH P.M.,
WITH THE NORTH LINE OF WEST 44TH AVENUE, WHICH POINT OF INTERSECTION LIES
1974.1 FEET SOUTH OF THE NORTHWEST CORNER OF SAID SECTION 21;THENCE
EASTERLY ALONG THE NORTH LINE OF WEST 44TH AVENUE 101.3 FEET TO THE TRUE
POINT OF BEGINNING; THENCE CONTINUING EASTERLY ALONG SAID NORTH LINE 112
FEET; THENCE NORTH, PARALLEL WITH THE WEST LINE OF SAID SECTION 21, 165
FEET; THENCE WEST, PARALLEL WITH THE NORTH LINE OF WEST 44TH AVENUE 112
FEET; THENCE SOUTH 165 FEET TO THE TRUE POINT OF BEGINNING, COUNTY OF
JEFFERSON, STATE OF COLORADO.
PARCEL B:
THE PROPERTY DESCRIBED IN DEED RECORDED IN BOOK 387 AT PAGE 458, AS
FOLLOWS:
THE WEST THREE AND ONE-THIRD (3 1/3) ACRES OF THE FOLLOWING DESCRIBED TEN-
ACRE TRACT OF LAND DESCRIBED AS COMMENCING AT A POINT 1320 FEET SOUTH
FOURTEEN DEGREES THIRTY MINUTES EAST FROM THE NORTHWEST CORNER OF THE
NORTHWEST QUARTER OF SECTION 21, T3S, R69W OF THE 6TH PM; THENCE SOUTH
FOURTEEN DEGREES THIRTY MINUTES EAST 660 FEET; THENCE NORTH SEVENTY-SIX
DEGREES THIRTY MINUTES EAST 640 FEET; THENCE NORTH FOURTEEN DEGREES
THIRTY MINUTES WEST 661.5 FEET; THENCE SOUTH SEVENTY-FIVE DEGREES THIRTY
MINUTES WEST 640 FEET TO THE PLACE OF BEGINNING, CONTAINING TEN ACRES,
MORE OR LESS, (BEING APPROXIMATELY THE NW1/4SW1/4NW1/4 OF SAID SECTION
21) TOGETHER WITH ALL WATER AND DITCH RIGHTS AND PRIVILEGES THEREUNTO
BELONGING AND USED FOR IRRIGATION OF SAID WEST 3 1/3 ACRES; SUBJECT TO
RIGHTS OF WAY OF DITCHES UPON OR CROSSING OVER SAID 3 1/3 ACRES; EXCEPT
THAT PARCEL OF LAND CONVEYED TO DOUGLAS G. WILLIAMS AND REBECCA L.
WILLIAMS BY DEED RECORDED FEB. 29, 1968 IN BOOK 2000 AT PAGE 710 OF THE
JEFFERSON COUNTY RECORDS
Section 2. Vested Property Rights. Approval of this zone change does not
create a vested property right. Vested property rights may only arise and accrue pursuant
to the provisions of Section 26-121 of the Code of Laws of the City of Wheat Ridge.
Section 3. Safety Clause. The City of Wheat Ridge hereby finds, determines,
and declares that this ordinance is promulgated under the general police power of the
City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public
and that this ordinance is necessary for the preservation of health and safety and for the
protection of public convenience and welfare. The City Council further determines that
ATTACHMENT 1
the ordinance bears a rational relation to the proper legislative object sought to be
attained.
Section 4. Severability, Conflicting Ordinances Repealed. If any section,
subsection, or clause of this Ordinance shall be deemed to be unconstitutional or
otherwise invalid, the validity of the remaining sections, subsections and clauses shall
not be affected thereby. All other ordinances or parts of ordinances in conflict with the
provisions of this Ordinance are hereby repealed.
Section 5. Effective Date. This Ordinance shall take effect fifteen (15) days
after final publication, as provided by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of ___ to ___ on this
28th day of July 2025, ordered published by title in the newspaper and in full on the City’s
website as provided by the Home Rule Charter, and Public Hearing and consideration on
final passage set for August 25, 2025, at 6:30 p.m., in the Council Chambers, 7500 West
29th Avenue, Wheat Ridge, Colorado.
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a
vote of ___ to ___, this 25th day of August 2025.
SIGNED by the Mayor on this _____ day of ____________, 2025.
ATTEST:
Margy Greer, Senior Deputy City Clerk
Bud Starker, Mayor
Approved as to Form:
Gerald E. Dahl, City Attorney
ATTACHMENT 1
First Publication: July 29, 2025
Second Publication: August 26, 2025
Effective Date: September 10, 2025
Published:
Jeffco Transcript and www.ci.wheatridge.co.us
ITEM NUMBER: 4
DATE: July 28, 2025
REQUEST FOR CITY COUNCIL ACTION
RESOLUTION 36-2025
TITLE: A RESOLUTION APPROVING AN AMENDMENT TO THE
INTERGOVERNMENTAL AGREEMENT BETWEEN THE
COLORADO DEPARTMENT OF TRANSPORTATION AND THE
CITY OF WHEAT RIDGE FOR THE WADSWORTH PATH
PROJECT
☐PUBLIC HEARING
☐BIDS/MOTIONS
☒RESOLUTIONS
☐ORDINANCES FOR 1st READING
☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
In 2022, the City was awarded funding through the Denver Regional Council of
Governments Transportation Improvement Program to construct a shared path along
the west side of Wadsworth Boulevard between 32nd and 35th Avenues. In addition,
improvements at the intersection of 32nd Avenue, including directional ramps,
accessible pedestrian signals, and bicycle detection for the existing bike lanes on 32nd
Avenue, are planned in cooperation with the Colorado Department of Transportation
(CDOT).
An IGA with CDOT was approved by City Council on May 8, 2023 for this project. In the
current IGA the City will manage the design and construction of the shared use path
while CDOT will design the 32nd Avenue intersection improvements.
The schedule for the design of the 32nd Avenue intersection improvements by CDOT has
lagged and will not be possible to advertise for construction on the City’s desired
timeline. The City needs to de-couple the shared use path project from the 32nd Avenue
intersection improvements project. De-coupling the projects will allow the shared-use
path project to be advertised for construction separately and prevent further delays.
PRIOR ACTION:
• City Council provided direction to staff at the April 4, 2022 study session to
allocate $1.0 million from the Clear Creek Crossing infrastructure reimbursement
towards construction of a sidewalk on the west side of Wadsworth between 32nd
Council Action Form – Amendment to the IGA for the Wadsworth Path Project
July 28, 2025
Page 2
and 35th Avenues
• City Council approved an IGA with CDOT on May 8, 2023 for this project
• City Council approved a Professional Services Agreement with Olsson on
September 9, 2024 for design, environmental, and right-of-way services for the
Wadsworth Path project
FINANCIAL IMPACT:
The City was awarded a $7.5 million Transportation Improvement Program (TIP) grant
from DRCOG in 2022 for the Wadsworth Path project. Funding for the project is
budgeted in the CIP budget. The total project budget includes both the shared path and
the improvements at the 32nd and Wadsworth intersection. Federal funding requires a
local match in the amount of $1,000,000. In the current IGA, CDOT would contribute
$700,000 of the local match and the City would provide the remaining $300,000.
Amending the IGA to de-couple the projects will increase the City’s portion of the local
match to $1,000,000 but the overall budget of $7.5 million will be decreased as CDOT
would now be responsible for construction of the 32nd Avenue intersection
improvements.
BACKGROUND:
On May 29, 2023, the City entered into an IGA with CDOT to construct a shared used
path along Wadsworth Boulevard between 32nd Avenue and 35th Avenue, and to make
improvements to the 32nd Avenue intersection.
The original IGA contemplated the shared use path on the west side of Wadsworth
Boulevard and the 32nd Avenue intersection improvements happening concurrently. The
City has taken the necessary steps to move forward the shared use path project and is
currently slated to meet the advertisement date set by DRCOG.
Unfortunately, CDOT’s portion, the 32nd Avenue intersection improvements, does not
have a timeline for advertising yet. That project will miss the advertising deadline and
thus incur a strike from DRCOG, which would also give the shared path project a strike
considering they are coupled.
De-coupling the projects would ensure the shared use path project continues its
timeline of meeting DRCOG scheduling goals while the 32nd Avenue intersection
improvement project follows its own timeline.
RECOMMENDATIONS:
Staff recommends approval of the amendment to the Intergovernmental Agreement
Between the Colorado Department of Transportation and the City of Wheat Ridge for the
Wadsworth Path project.
Council Action Form – Amendment to the IGA for the Wadsworth Path Project
July 28, 2025
Page 3
RECOMMENDED MOTION:
“I move to approve Resolution 36-2025, a resolution approving an amendment to the
Intergovernmental Agreement between the Colorado Department of Transportation and
the City of Wheat Ridge for the Wadsworth Path project.”
Or,
“I move to postpone indefinitely Resolution 36-2025, a resolution approving an
amendment to the Intergovernmental Agreement between the Colorado Department of
Transportation and the City of Wheat Ridge for the Wadsworth Path project for the
following reason(s).”
REPORT PREPARED/REVIEWED BY:
Dan Klenjoski, CIP Project Manager
Daniel Martinez, Interim CIP Manager
Kent Kisselman, Interim Director of Public Works
Patrick Goff, City Manager
ATTACHMENTS:
1. Resolution No. 36-2025
2. Completed Draft of Amended IGA
3. Funding Provisions if Separating Projects
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 36-2025
SERIES OF 2025
TITLE: A RESOLUTION APPROVING AN AMENDMENT TO THE
INTERGOVERNMENTAL AGREEMENT BETWEEN THE
COLORADO DEPARTMENT OF TRANSPORTATION AND THE
CITY OF WHEAT RIDGE FOR THE WADSWORTH PATH PROJECT
WHEREAS, the City has a current IGA with CDOT that provides the City funding for
the Wadsworth Path Project and 32nd Avenue Intersection Improvement Project; and
WHEREAS, the City and the Colorado Department of Transportation agree to
amend the current IGA to decouple the Wadsworth Path project and the 32nd Avenue
Intersection Improvement Project; and
WHEREAS, the City’s financial match for the Wadsworth Path project will increase
from $300,000 to $1,000,000; and
WHEREAS, the City would not be responsible for the 32nd Avenue Intersection
Improvements which would shift design and construction to CDOT.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WHEAT RIDGE, COLORADO THAT:
Section 1. The amended Intergovernmental Agreement between the City of
Wheat Ridge and the Colorado Department of Transportation attached hereto as Exhibit
A and incorporated herein by reference is approved.
Section 2. The City accepts the revised funding described in the IGA and
confirms its commitment to provide the designated local funds to complete the project.
ATTACHMENT 1
DONE AND RESOLVED this 28th day of July 2025
[SEAL]
ATTEST:
Margy Greer, Sr. Deputy City Clerk
Bud Starker, Mayor
OLA #: 331003010
Routing #: 23-HA1-XC-00071-M0001
Additional PO Reference: 400002262
Document Builder Generated
Rev. 12/09/2016
Page 1 of 2
STATE OF COLORADO AMENDMENT
Amendment #: 1 Project #: AQC M361-013 (25614)
SIGNATURE AND COVER PAGE
State Agency
Department of Transportation
Amendment Routing Number
23-HA1-XC-00071-M0001
Local Agency
CITY OF WHEAT RIDGE
Original Agreement Routing Number
23-HA1-XC-00071
Agreement Maximum Amount $7,500,000.00 Agreement Performance Beginning Date
May 29, 2023
Initial Agreement expiration date
March 15, 2033
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this
Amendment and to bind the Party authorizing his or her signature.
STATE OF COLORADO
Jared S. Polis, Governor
Department of Transportation
Shoshana M. Lew, Executive Director
___________________________________________
Keith Stefanik, P.E., Chief Engineer
Date: _________________________
In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State
Controller or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:___________________________________________
Department of Transportation
Amendment Effective Date:_____________________
LOCAL AGENCY
CITY OF WHEAT RIDGE
By:________________________________________________
*Signature
Name:______________________________________________
(Print Name)
Title:_______________________________________________
(Print Title)
Date:____________________________________________
SECOND LOCAL AGENCY SIGNATURE,
IF NEEDED
CITY OF WHEAT RIDGE
By:________________________________________________
*Signature
Name:______________________________________________
(Print Name)
Title:_______________________________________________
(Print Title)
Date:____________________________________________
ATTACHMENT 2
OLA #: 331003010
Routing #: 23-HA1-XC-00071-M0001
Additional PO Reference: 400002262
Document Builder Generated
Rev. 12/09/2016
Page 2 of 2
1) PARTIES
This Amendment (the “Amendment”) to the Original Agreement shown on the Signature and Cover Page for
this Amendment (the “Agreement”) is entered into by and between the Local Agency and the State.
2) TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the
Agreement shall be construed and interpreted in accordance with the Agreement.
3) EFFECTIVE DATE AND ENFORCEABILITY
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature
and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before
that Amendment Effective Date, and shall have no obligation to pay the Local Agency for any Work performed
or expense incurred under this Amendment either before or after the Amendment term shown in §3.B of this
Amendment
B. Amendment Term
The Parties’ respective performances under this Amendment and the changes to the Agreement contained herein
shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment
and shall terminate on the termination of the Agreement.
4) PURPOSE
The Parties entered into the agreement for the Wadsworth Sidewalk: 32nd to 35th project. The Parties now
desire to update the funding sources and update the scope of work.
5) MODIFICATIONS
a) Exhibit A shall be replaced with the attached Exhibit A-1. Any reference in the Agreement to Exhibit A
shall be a reference to Exhibit A-1.
b) Exhibit C-1 shall be replaced with the attached Exhibit C-2. Any reference in the Agreement to any
prior Exhibit C shall be a reference to Exhibit C-2.
6) LIMITS OF EFFECT
This Amendment is incorporated by reference into the Agreement, and the Agreement and all prior amendments
or other modifications to the Agreement, if any, remain in full force and effect except as specifically modified
in this Amendment. Except for the Special Provisions contained in the Agreement, in the event of any conflict,
inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions
of the Agreement or any prior modification to the Agreement, the provisions of this Amendment shall in all
respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and
control over the Special Provisions contained in the Agreement to the extent that this Amendment specifically
modifies those Special Provisions.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Exhibit A-1 - Page 1 of 1
EXHIBIT A-1
SCOPE OF WORK
Name of Project: Wadsworth Sidewalk: 32nd to 35th
Project Number: AQC M361-062
SubAccount #: 25614
The project will add a wide, primarily detached, shared use path to the west side of Wadsworth
between 32nd and 35th Avenues. An amenity zone of varying width will be included that will
match the current Wadsworth project to the north with xeri-scape plant materials in the wider
sections. Pedestrian lights and improved bus stop will also be included.
By accepting funds for this Scope of Work, Local Agency acknowledges, understands, and accepts
the continuing responsibility for the safety of the traveling public after initial acceptance of the
project. Local Agency is responsible for maintaining and operating the scope of work
described in this Exhibit A constructed under this Agreement at its own cost and expense
during its useful life.
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
Exhibit C-2 - Page 1 of 3
EXHIBIT C-2 - FUNDING PROVISIONS
City of Wheat Ridge - AQC M361-013 (25614)
A. Cost of Work Estimate
The Local Agency has estimated the total cost of the Work to be $7,500,000.00, which is to be funded as
follows: 1. FUNDING
CMAQ
a. Federal Funds
(80% of CMAQ Award) $2,750,000.00
b. Local Agency Funds
(20% of CMAQ Award) $687,500.00
MMO
c. State Funds
(50% of MMO Award of $7,500,000.00) $3,750,000.00
d. Local Agency Funds
(50% of MMO Award is Total CMAQ Award + Additional Local Agency Funds) $312,500.00
____________________________________________________________________________________
TOTAL FUNDS ALL SOURCES $7,500,000.00
____________________________________________________________________________________
2. OMB UNIFORM GUIDANCE
a. Federal Award Identification Number (FAIN): 693JJ22530000Y400COM361013
b. Name of Federal Awarding Agency: FHWA
c. Local Agency Unique Entity Identifier TEAYNF4J6VC8
d. Assistance Listing # Highway Planning and Construction ALN 20.205
e. Is the Award for R&D? No
f. Indirect Cost Rate (if applicable) N/A
g. Amount of Federal Funds Obligated by this Action: $0.00
h. Amount of Federal Funds Obligated to Date (including this Action): $400,000.00 ____________________________________________________________________________________
3. ESTIMATED PAYMENT TO LOCAL AGENCY
a. Federal Funds Budgeted $2,750,000.00
b. State Funds Budgeted $3,750,000.00
c. Less Estimated Federal Share of CDOT-Incurred Costs $0.00 ____________________________________________________________________________________
TOTAL ESTIMATED PAYMENT TO LOCAL AGENCY 86.7% $6,500,000.00 TOTAL ESTIMATED FUNDING BY LOCAL AGENCY 13.3% $1,000,000.00
TOTAL PROJECT ESTIMATED FUNDING 100.0% $7,500,000.00
________________________________________________________________________________ 4. FOR CDOT ENCUMBRANCE PURPOSES
CMAQ Award
a. Total Encumbrance Amount (Federal funds + Local Agency funds) $3,437,500.00
b. Less ROW Acquisition 3111 and/or ROW Relocation 3109 $0.00
MMO Award
a. Total Encumbrance Amount (Only State funds are encumbered) $3,750,000.00
b. Less ROW Acquisition 3111 and/or ROW Relocation 3109 $0.00
____________________________________________________________________________________ NET TO BE ENCUMBERED BY CDOT IS AS FOLLOWS $7,187,500.00 ____________________________________________________________________________________
Note: Only $1,000,000.00 in Design funds are currently available. Additional funds will become available
after execution of an Option letter (Exhibit B) or formal Amendment.
Exhibit C-2 - Page 2 of 3
CMAQ Award
WBS Element 25614.10.30 Performance Period Start*/End Date Design 3020 $500,000.00
05/17/2024-07/31/2026
WBS Element 25614.20.10 Performance Period Start*/End Date Const. 3301 $0.00
TBD-TBD
MMO Award
WBS Element 25614.10.30 Performance Period Start**/End Date Design 3020 $500,000.00
N/A-N/A
WBS Element 25614.20.10 Performance Period Start**/End Date Const. 3301 $0.00
N/A-N/A
____________________________________________________________________________________
*The Local Agency should not begin work until all three (3) of the following are in place: 1) Phase
Performance Period Start Date; 2) the execution of the document encumbering funds for the respective
phase; and 3) Local Agency receipt of the official Notice to Proceed. Any work performed before these
three (3) milestones are achieved will not be reimbursable.
**The Local Agency should not begin work until both of the following are in place: 1) the execution of the
document encumbering funds for the respective phase; and 2) Local Agency receipt of the official Notice to
Proceed. Any work performed these two (2) milestones are achieved will not be reimbursable.
B. Funding Ratios
The funding ratio for the federal & State funds for this Work is 86.7% federal & State funds to 13.3%
Local Agency funds, and this ratio applies only to the $7,500,000.00 that is eligible for federal & State
funding. All other costs are borne by the Local Agency at 100%. If the total cost of performance of the
Work exceeds $7,500,000.00, and additional federal & State funds are not available, the Local Agency
shall pay all such excess costs. If the total cost of performance of the Work is less than $7,500,000.00,
then the amounts of Local Agency and federal & State funds will be decreased in accordance with the
funding ratio described in A1. This applies to the entire scope of Work.
C. Maximum Amount Payable
The maximum amount payable to the Local Agency under this Agreement shall be $6,500,000.00. For
CDOT accounting purposes, the federal funds of $2,750,000.00, the State funds of $3,750,000.00 and
the Local Agency funds of $687,500.00 will be encumbered, but the Local Agency funds of $312,500.00
will NOT be encumbered. The total budget of this project is $7,500,000.00, unless this amount is
increased by an executed amendment before any increased cost is incurred. The total cost of the Work
is the best estimate available, based on the design data as approved at the time of execution of this
Agreement, and any cost is subject to revisions agreed to by the parties prior to bid and award. This
applies to the entire scope of Work.
D. Single Audit Act Amendment
All state and local government and non-profit organizations receiving $750,000 or more from all funding
sources defined as federal financial assistance for Single Audit Act Amendment purposes shall comply
with the audit requirements of 2 CFR part 200, subpart F (Audit Requirements) see also, 49 CFR 18.20
through 18.26. The Single Audit Act Amendment requirements applicable to the Local Agency receiving
federal funds are as follows:
i. Expenditure less than $750,000
If the Local Agency expends less than $750,000 in Federal funds (all federal sources, not just
Highway funds) in its fiscal year then this requirement does not apply.
ii. Expenditure of $750,000 or more-Highway Funds Only
If the Local Agency expends $750,000 or more, in Federal funds, but only received federal
Highway funds (Catalog of Federal Domestic Assistance, CFDA 20.205) then a program
specific audit shall be performed. This audit will examine the “financial” procedures and
processes for this program area.
iii. Expenditure of $750,000 or more-Multiple Funding Sources
If the Local Agency expends $750,000 or more in Federal funds, and the Federal funds are
from multiple sources (FTA, HUD, NPS, etc.) then the Single Audit Act applies, which is an
audit on the entire organization/entity.
Exhibit C-2 - Page 3 of 3
iv. Independent CPA
Single Audit shall only be conducted by an independent CPA, not by an auditor on staff. An
audit is an allowable direct or indirect cost.
Exhibit C- Page 1 of 3
EXHIBIT C - FUNDING PROVISIONS
City of Wheat Ridge - AQC M361-013 (25614)
A.Cost of Work Estimate
The Local Agency has estimated the total cost of the Work to be $7,500,000.00, which is to be funded as
follows:1.FUNDING
CMAQ Federal Award
a.Federal Funds (80% of CMAQ Award) $2,750,000.00
b.State RPP Funds (11.3% of CMAQ Funds) $387,500.00
c.Local Agency Match (8.7% of CMAQ Funds) $300,000.00
State MMO Award
$3,750,000.00
$312,500.00
d.State Funds (MMO)
(50% of MMO Award of $7,500,000.00)
e.State RPP Funds
(50% of MMO is CMAQ total Award + State MMO RPP Funds)____________________________________________________________________________________ TOTAL FUNDS ALL SOURCES $7,500,000.00 ____________________________________________________________________________________
2.OMB UNIFORM GUIDANCE
a.Federal Award Identification Number (FAIN): TBD
b.Name of Federal Awarding Agency: FHWA
c.Local Agency Unique Entity Identifier TEAYNF4J6VC8
d.Assistance Listing # Highway Planning and Construction ALN 20.205
e.Is the Award for R&D? No
f.Indirect Cost Rate (if applicable) N/A
g.Amount of Federal Funds Obligated by this Action: $0.00
h. Amount of Federal Funds Obligated to Date (including this Action): $0.00
____________________________________________________________________________________
3. ESTIMATED PAYMENT TO LOCAL AGENCY
a.Federal Funds Budgeted $2,750,000.00
b.State Funds Budgeted $4,450,000.00
c. Less Estimated Federal Share of CDOT-Incurred Costs $0.00
____________________________________________________________________________________
TOTAL ESTIMATED PAYMENT TO LOCAL AGENCY 96% $7,200,000.00
TOTAL ESTIMATED FUNDING BY LOCAL AGENCY 04% $300,000.00
TOTAL PROJECT ESTIMATED FUNDING 100.00% $7,500,000.00 ________________________________________________________________________________
4.FOR CDOT ENCUMBRANCE PURPOSESCMAQ Funds
a.Total Encumbrance Amount (Federal + State RPP +Local Match) $3,437,500.00
b.Less ROW Acquisition 3111 and/or ROW Relocation 3109 $0.00
MMO Funds
a.Total Encumbrance Amount (Only State funds are encumbered) $3,750,000.00
b.Less ROW Acquisition 3111 and/or ROW Relocation 3109 $0.00
RPP Funds
a. Total Encumbrance Amount (Only State funds are encumbered) $312,500.00
b. Less ROW Acquisition 3111 and/or ROW Relocation 3109 $0.00
____________________________________________________________________________________ NET TO BE ENCUMBERED BY CDOT IS AS FOLLOWS $7,500,000.00 ____________________________________________________________________________________
DocuSign Envelope ID: 0C063583-CE9A-4D5E-ACBB-0D8D16D1CBB1
Now Responsibility of LA -------------------->
Now Responsibility of LA---------------------->
ATTACHMENT 3
Exhibit C - Page 2 of 3
Note: No funds are currently available. Design and Construction funds will become available after
execution of an Option letter (Exhibit B) or formal Amendment.
CMAQ Federal Funds
WBS Element 25614.10.30 Performance Period Start*/End Date Design 3020 $0.00
TBD- TBD
WBS Element 25614.20.10 Performance Period Start*/End Date Const. 3301 $0.00
TBD- TBD
MMO State Funds
WBS Element 25614.10.30 Performance Period Start*/End Date Design 3020 $0.00
N/A - N/A
WBS Element 25614.20.10 Performance Period Start*/End Date Const. 3301 $0.00
N/A - N/A
____________________________________________________________________________________
*For CMAQ Federal Funds, the Local Agency should not begin work until all three (3) of the following are
in place: 1) Phase Performance Period Start Date; 2) the execution of the document encumbering funds
for the respective phase; and 3) Local Agency receipt of the official Notice to Proceed. Any work performed
before these three (3) milestones are achieved will not be reimbursable.
** For MMO State Funds, the Local Agency should not begin work until both of the following are in place: 1)
the execution of the document encumbering funds for the respective phase; and 2) Local Agency receipt of
the official Notice to Proceed. Any work performed these two (2) milestones are achieved will not be
reimbursable.
B.Funding Ratios
The funding ratio for the federal & State funds for this Work is 96% federal & State funds to 04% Local
Agency funds, and this ratio applies only to the $7,500,000.00 that is eligible for federal & State funding.
All other costs are borne by the Local Agency at 100%. If the total cost of performance of the Work exceeds
$7,500,000.00, and additional federal & State funds are not available, the Local Agency shall pay all such
excess costs. If the total cost of performance of the Work is less than $7,500,000.00, then the amounts of
Local Agency and federal & State funds will be decreased in accordance with the funding ratio described
in A1. This applies to the entire scope of Work.
C.Maximum Amount Payable
The maximum amount payable to the Local Agency under this Agreement shall be $7,200,000.00. For
CDOT accounting purposes, the federal funds of $2,750,000.00, the State funds of $4,450,000.00 and
the Local Agency funds of $300,000.00 will be encumbered, for a total encumbrance of $7,500,000.00,
unless this amount is increased by an executed amendment before any increased cost is incurred. The
total budget of this project is $7,500,000.00, unless this amount is increased by an executed amendment
before any increased cost is incurred. The total cost of the Work is the best estimate available, based on
the design data as approved at the time of execution of this Agreement, and any cost is subject to
revisions agreed to by the parties prior to bid and award. The maximum amount payable will be
reduced without amendment when the actual amount of the Local Agency’s awarded Agreement is less
than the budgeted total of the federal funds and the Local Agency funds. The maximum amount
payable will be reduced through the execution of an Option Letter as described in Section 7. E. of
this contract. This applies to the entire scope of Work.
D.Single Audit Act Amendment
All state and local government and non-profit organizations receiving $750,000 or more from all funding
sources defined as federal financial assistance for Single Audit Act Amendment purposes shall comply
with the audit requirements of 2 CFR part 200, subpart F (Audit Requirements) see also, 49 CFR 18.20
through 18.26. The Single Audit Act Amendment requirements applicable to the Local Agency receiving
federal funds are as follows:
i.Expenditure less than $750,000
If the Local Agency expends less than $750,000 in Federal funds (all federal sources, not just
Highway funds) in its fiscal year then this requirement does not apply.
DocuSign Envelope ID: 0C063583-CE9A-4D5E-ACBB-0D8D16D1CBB1
Exhibit C - Page 3 of 3
ii. Expenditure of $750,000 or more-Highway Funds Only
If the Local Agency expends $750,000 or more, in Federal funds, but only received federal
Highway funds (Catalog of Federal Domestic Assistance, CFDA 20.205) then a program specific
audit shall be performed. This audit will examine the “financial” procedures and processes for
this program area.
iii. Expenditure of $750,000 or more-Multiple Funding Sources
If the Local Agency expends $750,000 or more in Federal funds, and the Federal funds are from
multiple sources (FTA, HUD, NPS, etc.) then the Single Audit Act applies, which is an audit on
the entire organization/entity.
iv. Independent CPA
Single Audit shall only be conducted by an independent CPA, not by an auditor on staff. An
audit is an allowable direct or indirect cost.
DocuSign Envelope ID: 0C063583-CE9A-4D5E-ACBB-0D8D16D1CBB1
ITEM NUMBER: 5
DATE: JULY 28, 2025
REQUEST FOR CITY COUNCIL ACTION
MOTION
TITLE: MOTION TO APPROVE A CONTRACT TO PURCHASE
PROPERTY LOCATED AT 4593 PARFET STREET FOR THE
EXPANSION AND CONSOLIDATION OF THE PUBLIC WORKS
AND PARKS OPERATIONS FACILITIES
☐PUBLIC HEARING ☒BIDS/MOTIONS
☐RESOLUTIONS
☐ORDINANCES FOR 1st READING
☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
During the 2022 budget process, City Council asked staff to prepare a Facilities Master
Plan (FMP) to assess the current and future needs of City facilities. The City contracted
with Stantec to develop a comprehensive FMP for all primary City functions, with the
goal of developing a roadmap and living documents for facility decisions over the next
decade.
One recommendation from the FMP is to co-locate and expand the Public Works and
Parks operations facilities at one site. The recommended direction is to acquire a parcel
adjacent to the existing Public Works Shop space at 11220 W. 45th Avenue to make this
expansion possible. Staff has signed a non-binding Letter of Intent to purchase property
located at 4593 Parfet Street for $1.1 million.
PRIOR ACTION:
• City Council approved a contract with Stantec Architecture, Inc. on June 13, 2022 for
the development of a FMP
• Recommendations from the FMP were presented to City Council at the February 5,
2024 study session where consensus was reached to move forward with next steps
• City Council approved a contract with Anderson Hallas Architects on September 23,
2024 to conduct a City Facility Feasibility and Planning Study
• City Council provided consensus at the June 16, 2025 study session to proceed to
contract for the purchase of a parcel of property for this purpose
Council Action Form – 4593 Parfet St Property Acquisition
July 28, 2025
Page 2
FINANCIAL IMPACT:
The purchase price for this parcel is $1.1 million plus other costs related to closing. The
Wheat Ridge Urban Renewal Authority (WRURA) has agreed to loan the City $1.2 million
for this purchase. Five annual payments of $240,000 to the WRURA from the City
General Fund budget will commence on December 31, 2027.
BACKGROUND:
Early in analysis of existing conditions and assessments, it was determined by Stantec
that priority should be given to the Public Works and Parks departments as their
facilities had been neglected over the years. Both departments need a significant
increase in interior and
exterior space, which
cannot be accommodated
at their respective shop
locations.
The Wheat Ridge Parks
department maintains 21
city parks occupying more
than 170 acres, seven
miles of trails, 300 acres of
open space, urban forestry,
community gardens, and
nature programs. There are
27 full-time employees
assigned to the Parks
division and approximately
10 seasonal employees.
The Park Shop area is
comprised of one primary
office building measuring
2,623 square feet and
several storage buildings
located immediately west
of the Anderson Building
and Pool at Anderson Park. These buildings are the oldest, non-historic, properties
owned by the City.
The Public Works Department has several buildings on one campus totally
approximately 39,187 square feet. The Department is responsible for maintaining and
improving the City’s infrastructure, which includes 133 miles of streets and 36 miles of
storm sewers; managing and maintaining the City’s fleet vehicles and equipment; and
administering and monitoring all construction activities within the street’s rights of way
Council Action Form – 4593 Parfet St Property Acquisition
July 28, 2025
Page 3
There are approximately 34 full-time employees assigned to the Public Works
Department.
A building condition assessment
was performed on the main
building, a secondary building,
and a small shed in between the
two buildings (highlighted in
green). All single-story buildings.
The existing mechanical,
electrical and plumbing systems
and equipment were also
observed for compliance with
current applicable codes and
current safety requirements. Any
system or equipment not
properly meeting such codes or
safety standards are
subsequently recommended for
remediation. Estimated costs to
address concerns in all assessed
buildings would be a total of
$14M.
A building condition assessment was conducted by the Abo Group as part of the
Stantec FMP. The assessments considered building systems (mechanical and
electrical), architectural and site conditions and code compliance. Both the Park Shops
and the Public Works Shops received a rating of “Poor”.
Stantec’s recommended direction proposes co-locating the Public Works department
and existing Parks Shop functions at one site. A Site Criteria Matrix tool was developed
and used to determine optimal locations for the Public Works and Parks Shop space for
meeting their ten-year space needs. The recommended direction would acquire a parcel
adjacent to the existing shop space. The existing Public Works buildings on-site would
remain functional but would need some extensive renovation, based on facility
assessments.
RECOMMENDATIONS:
City Staff recommends approval of the contract to purchase the parcel of property
located at 4593 Parfet Street.
Council Action Form – 4593 Parfet St Property Acquisition
July 28, 2025
Page 4
RECOMMENDED MOTION:
“I move to approve a contract to purchase property located at 4593 Parfet Street for the
expansion and consolidation of the Public Works and Parks operations facilities and
authorize and direct the City Manager to execute the contract for purchase, and further
authorize the City Manager, Mayor and City Clerk, as necessary, to execute such
additional instruments as necessary to facilitate the purchase.”
Or,
“I move to not approve a contract to purchase property located at 4593 Parfet Street for
the following reason(s).”
REPORT PREPARED/REVIEWED BY:
Gerald Dahl, City Attorney
Patrick Goff, City Manager
ATTACHMENTS:
1. Contract to Buy and Sell Real Estate
2. Property Map
ATTACHMENT 2
ITEM NUMBER: 6
DATE: July 28, 2025
REQUEST FOR CITY COUNCIL ACTION
MOTION
TITLE: MOTION TO APPROVE APPOINTMENTS TO BOARDS,
COMMISSIONS, AND COMMITTEES
☐PUBLIC HEARING ☒BIDS/MOTIONS
☐RESOLUTIONS
☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
In June of 2025, the resignation of one Planning Commission member was received. In
addition, during the review period, it was realized that a Planning Commission member
currently serving in a District IV seat, resides in District I. Staff proposes moving the
District IV member into the correct District I vacancy and appointing a new member into
the District IV seat.
PRIOR ACTION:
Members of the City Council appoint members to Boards, Commissions, and
Committees annually and as needed throughout the year when vacancies are filled. Per
Ordinance number 1777, the Mayor will request the appointment of all Alternate and At-
Large positions and the Mayor’s recommendation will be ratified by council.
FINANCIAL IMPACT:
None
BACKGROUND:
Each year, the city advertises for residents who might be interested in volunteering on
one of the Boards, Commissions, or Committees. The current vacant positions were
advertised through a multi-week promotional campaign including the City’s website,
social media, email, and newsletters.
Council Action Form – Board, Commission, and Committee Annual Appointments
July 28, 2025
Page 2
RECOMMENDED MOTION:
District I Council Member
“I move to appoint Michael Moore to the District I Planning Commission vacancy seat,
aligning him with the vacant seat in which District he resides, term ending March 02,
2028.”
District IV Council Member
“I move to appoint Anna Sparks to the District IV Planning Commission vacancy seat,
term to expire, March 02, 2026.”
REPORT PREPARED/REVIEWED BY:
Allison Scheck, Deputy City Manager
Patrick Goff, City Manager
ATTACHMENTS:
1. 2025 Board, Committee, and Commissions Application Packet
2025 Boards and Commissions Appointment Applicant Summary
Planning Commission - Please pick one District IV commission member
Term End Date Last Name First Name District Notes Application Hyperlink
3/2/2026 Cross Kimberly III applied for both CC & PC nascargal3@gmail.com
3/2/2026 Roberts Rick III applied for both CC & PC rickiboko@hotmail.com
3/2/2026 Sparks Anna IV annasparkspe@hotmail.com
3/2/2026 Schelke Jonathan I jonathanschelke31@gmail.com
ATTACHMENT 1