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HomeMy WebLinkAbout11-10-2025 City Council Meeting AgendaAGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO Monday, November 10, 2025 6:30 p.m. This meeting will be conducted as a virtual meeting, and in person, at: 7500 West 29th Avenue, Municipal Building, Council Chambers. City Council members and City staff members will be physically present at the Municipal building for this meeting. The public may participate in these ways: 1. Attend the meeting in person at City Hall. Use the appropriate roster to sign up to speak upon arrival. 2. Provide comment in advance at www.wheatridgespeaks.org (comment by noon on November 10, 2025) 3. Virtually attend and participate in the meeting through a device or phone: Click here to pre-register and provide public comment by Zoom (You must preregister before 6:00 p.m. on November 10, 2025) 4. View the meeting live or later at www.wheatridgespeaks.org, Channel 8, or YouTube Live at https://www.ci.wheatridge.co.us/view Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. The City will upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. To request auxiliary aid, service for effective communication, or document in a different format, please use this form or contact ADA Coordinator, (Kelly McLaughlin at ada@ci.wheatridge.co.us or 303-235-2885) as soon as possible, preferably 7 days before the activity or event. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES None APPROVAL OF AGENDA PROCLAMATIONS AND CEREMONIES 1. Swearing-In Ceremony for Newly Elected Officials 2. Recognition Ceremony for Outgoing Elected Officials 3. Small Business Saturday PUBLICS’ RIGHT TO SPEAK a. Public may speak on any matter not on the agenda for a maximum of 3 minutes under Publics’ Right to Speak. Please speak up to be heard when directed by the mayor. b. Members of the Public who wish to speak on a Public Hearing item or Decision, Resolution, or Motion may speak when directed by the mayor at the conclusion of the staff report for that specific agenda item. c. Members of the Public may comment on any agenda item in writing by noon on the day of the meeting at www.WheatRidgeSpeaks.org. Comments made on Wheat Ridge Speaks are considered part of the public record. 1. CONSENT AGENDA a. Motion to approve City Manager Employment Agreement b. Motion to cancel the November 24, 2025 City Council meeting PUBLIC HEARINGS AND ORDINANCES ON SECOND READING None ORDINANCES ON FIRST READING None DECISIONS, RESOLUTIONS, AND MOTIONS None CITY MANAGER’S MATTERS CITY ATTORNEY’S MATTERS ELECTED OFFICIALS’ MATTERS ADJOURN TO SPECIAL STUDY SESSION 1. Council Orientation PROCLAMATION SMALL BUSINESS SATURDAY WHEREAS, Small Business Saturday is a day dedicated to supporting small businesses and communities across the country. Founded and backed by American Express, this day is celebrated each year on the Saturday between Black Friday and Cyber Monday; and WHEREAS, according to the United States Small Business Administration, there are 36.2 million small businesses in the United States, small businesses represent 99.7% of firms with paid employees, small businesses are responsible for 61.1% of the net new jobs created since 1995, and small businesses employ 45.9% of the employees in the private sector in the United States; and WHEREAS, 59% of U.S. consumers aware of Small Business Saturday shopped or ate at a small, independently owned retailer or restaurant on Small Business Saturday 2023; and WHEREAS, $0.68 of every dollar spent at a small business in the U.S. stays in the local community and every dollar spent at small businesses creates an additional $0.48 in local business activity because of employees and local businesses purchasing local goods and services; and WHEREAS, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday; and WHEREAS, the City of Wheat Ridge, Colorado supports our local small businesses that create jobs, boost our local economy, and preserve our communities. NOW THEREFORE, I, Korey Stites, Mayor of the City of Wheat Ridge, Colorado and the entire City Council, do hereby proclaim, November 29, 2025, as: SMALL BUSINESS SATURDAY Encouraging residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and throughout the year. IN WITNESS THEREOF on this 10th day of November 2025. Margy Greer, Sr. Deputy City Clerk Korey Stites, Mayor ITEM NUMBER: 1a DATE: November 10, 2025 REQUEST FOR CITY COUNCIL ACTION MOTION TITLE: MOTION TO APPROVE CITY MANAGER EMPLOYMENT AGREEMENT ☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: Amendments to the City Manager’s Employment Agreement including increasing compensation, retirement plan contribution, technology stipend, and other conforming changes. PRIOR ACTION: City Council held an executive session on October 27, 2025 to review the City Manager’s performance. The last amendment to the City Manager’s Employment Agreement was in 2021. FINANCIAL IMPACT: The annual impact of these amendments to the budget is $52,001. BACKGROUND: Mr. Goff commenced his employment with the City in 2002 and was promoted to City Manager in 2010. Along with the Municipal Court Judge and City Attorney, Mr. Goff is one of three employees of the City directly hired and supervised by the City Council. The City Council conducted a review of Mr. Goff's performance at the October 27th Council meeting, as permitted by the statute and the City's Charter. The changes proposed to Mr. Goff’s employment agreement are the following: • Increase annual compensation to $300,000 • Increase 401a contribution to 12% • Increase technology stipend to $150 per month • Minor conforming and editing revisions approved by City Attorney • All changes effective January 1, 2026 Council Action Form – City Manager Employment Agreement November 10, 2025 Page 2 RECOMMENDATIONS: The Mayor and City Council recommend approval of amendments to the City Manager’s Employment Agreement. RECOMMENDED MOTION: “I move to approve the revisions to Patrick Goff’s Employment Agreement with the City as recommended by the Mayor and City Council and as described by the City Attorney and authorize and direct the Mayor and City Clerk to execute the same to be effective January 1, 2026.” REPORT PREPARED/REVIEWED BY: Gerald Dahl, City Attorney ATTACHMENT: 1. Goff revised Employment Agreement 1 AMENDED & RESTATED EMPLOYMENT AGREEMENT THIS AMENDED & RESTATED EMPLOYMENT AGREEMENT ("Agreement") is entered into and effective as of the 10th day of November 2025, by and between the CITY OF WHEAT RIDGE, COLORADO, a Colorado home-rule municipality, hereinafter referred to as "City" and PATRICK GOFF, hereinafter referred to as “Goff", together referred to as the "parties." WITNESSETH WHEREAS, the City desires to employ the services of Goff as City Manager of the City of Wheat Ridge, Colorado; and WHEREAS, it is the desire of the City Council for the City of Wheat Ridge, hereinafter called "Council," to provide certain benefits, establish certain conditions of employment, and to set working conditions of Goff; and WHEREAS, Goff desires to accept employment as City Manager of the City, and WHEREAS, the parties acknowledge that Goff is a member of the International City/County Management Association (ICMA) and that Goff is subject to the ICMA Code of Ethics; and WHEREAS, the parties desire to express the employment relationship in written form. NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter set forth, the parties agree as follows: SECTION I. DUTIES The City hereby agrees to employ Goff as City Manager of the City of Wheat Ridge to perform the functions and duties specified in the job description of City Manager and as identified in the Wheat Ridge Home Rule Charter and Code of Laws, and to perform other legally permissible and proper duties and functions as the Council shall from time-to-time assign. SECTION II. TERM (a) This Agreement is for an indefinite term. This Agreement is subject to the limitations, notices, requirements, payments, and matters hereinafter set forth. Goff commenced work on June 19, 2010. (b) Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the Council to terminate the services of Goff at any time, subject only to the provisions set forth in Section IV of this Agreement. Council and Goff specifically agree that Goff’s employment with the City is “at will” notwithstanding any personnel or employment rule or policy of the City to the contrary. ATTACHMENT 1 2 (c) Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Goff to resign at any time from his position with City, subject only to the provisions set forth in Section IV of this Agreement. SECTION III. SUSPENSION Acting by majority vote of the entire Council, the Council may suspend Goff at any time, with full pay and benefits, for a period not to exceed thirty (30) days. Such action shall not be considered a termination within the meaning of Section IV(a). SECTION IV. TERMINATION AND SEVERANCE COMPENSATION (a) For the purposes of this Agreement, termination shall occur when: (1) a majority of the Council votes to terminate Goff, with or without cause, at a duly authorized public meeting; or (2) the Council, or the citizens by initiative, acts to amend any provisions of the City Charter or Code of Laws pertaining to the role, powers, duties, authority, responsibilities of Goff’s position that substantially changes the form of government, in which case the following shall apply: within ten (10) days following the effective date of such change in the form of government, Goff must inform the Council in writing of his election of one of the following two (2) options: (1) that he elects to accept such changes in the form of government and agrees to continue as the City Manager (or equivalent title under such changed form of government), in which case no termination shall be deemed to have occurred and no Severance Compensation shall be paid; or (3) that he elects to consider the same a termination, in which case he shall leave the employ of the City and Severance Compensation shall be paid; or (4) the Council reduces the base salary, compensation or any other financial benefit of Goff, unless it is applied in no greater percentage than the average reduction of all department heads; or (5) Goff resigns following an offer to accept resignation, whether formal or informal, by a majority of the Council that Goff resign. (b) In the event that Goff is terminated within the meaning of Section IV and provided that Goff is willing and able to perform his duties under this Agreement, the City shall pay to Goff "Severance Compensation" in the form of a lump sum cash payment equal to the total of nine (9) months’ aggregate salary, all accrued, unused Personal Time Off (PTO) leave, and nine (9) months health insurance premiums under the insurance policy in force at the time of such termination. 3 (c) Notwithstanding anything herein to the contrary, the Council may terminate Goff upon a finding by the Council of an Improper Action. For purposes of this paragraph, "Improper Action" shall mean (i) conduct by Goff which is fraudulent or dishonest, (ii) Goff’s conviction of a felony or crime involving moral turpitude under any federal or state law, or (iii) Goff’s failure to reside within the corporate limits of the City. In the event Goff is terminated for Improper Action, the City shall have no obligation to pay any severance amount or any Severance Compensation. Any termination for Improper Action shall require five (5) days’ notice to Goff of the reasons for termination, an opportunity for a hearing before the Council and a majority vote by the entire Council. (d) In the event Goff voluntarily resigns his position with the City at any time during the term of this Agreement, then Goff shall give the City at least thirty days written notice in advance, unless the parties otherwise agree. Failure of Goff to give the required thirty (30) days’ notice of resignation will result in a pro rata reduction in benefits normally payable to resigning City employees, such as, but not limited to, accrued vacation payment, sick leave payment, and other benefits. Voluntary resignation by Goff will result in a loss of all severance pay or Severance Compensation, if any, that would otherwise be due and owing to him by the City under this Agreement. No such resignation notice shall be effective more than sixty (60) days from the date of its receipt by the City. SECTION V. DISABILITY (a) If Goff is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of four (4) successive weeks beyond any accrued sick leave, or for twenty (20) working days over a thirty (30) working day period, the City shall have the option to terminate this Agreement, subject to the payment of Severance Compensation set forth in paragraph (b) of Section IV. (b) As used herein, "permanently disabled or otherwise unable to perform his duties" shall be defined as: (1) if Goff is receiving total permanent disability payments pursuant to any disability program under which he is covered, whether owned by the City or otherwise; or (2) in the absence of such disability program, if (a) Goff’s attending physician certifies that Goff is unable to perform his duties as set forth herein for the City and that such condition is total and permanent; and (b) in the event that Goff does not timely consult such attending physician and the City reasonably believes Goff to be so disabled, the City may require such an examination from a properly qualified physician who shall conduct such examination(s) as is appropriate to determine whether or not Goff is so totally and permanently disabled; and (c) such condition continues for the period stated in this Section V. 4 SECTION VI. SALARY (a) City agrees to initially pay Goff for his services rendered hereunder at an annual rate of THREE HUNDRED THOUSAND DOLLARS ($300,000.00), effective January 1, 2026, which sum shall be payable in installments at the same times as other employees of the City are paid. On and after January 1, 2027, and only in the event a bi-annual performance evaluation is not performed as required by Section VII, then in that event, to the extent any department directors’ salary is increased, Goff’s compensation shall be increased by at least the same percentage as the greatest department directors’ salary is increased. (b) In addition, City agrees to consider and adjust the base salary and other benefits to Goff based upon the performance evaluation process described in Section VII of this Agreement; PROVIDED, HOWEVER, that said consideration and salary adjustment shall be solely within the discretion of the Council and shall be merit based. SECTION VII. PERFORMANCE EVALUATION (a) The Council shall review and evaluate the performance of Goff at least bi-annually no later than October. All such reviews and evaluations shall be in accordance with specific criteria developed jointly by the Council and Goff. The criteria may be added to or deleted from as the Council may from time to time determine, in consultation with Goff. The Council shall provide Goff with an adequate opportunity for Goff to discuss his evaluation with the Council. (b) The Council and Goff shall periodically define such goals and performance objectives which they determine necessary for the proper operation of the City and the attainment of the Council's policy objectives. The goals and objectives shall generally be attainable within the time limitations as specified in the annual operating and capital budgets and appropriations provided. (c) The parties agree that the Council has the right, in its sole discretion, in addition to and not in replacement of the procedures set forth in this Section, to consider Goff’s performance in executive session, with or without the attendance of Goff, as the Council may determine. SECTION VIII. HOURS OF WORK It is recognized that Goff must devote a great deal of time outside normal office hours to business of the City and will necessarily be engaged in work during certain evening and weekend hours. As the City's chief administrative officer, Goff shall be entitled to arrange and organize his work schedule to best achieve his duties and responsibilities which may include the taking of administrative leave during normal business hours. SECTION IX. CONSULTING, SPEAKING, OR TEACHING OPPORTUNITIES (a) The City recognizes Goff occasionally will be requested to consult, speak and teach, and City will allow Goff to perform these activities; provided, 5 however, Goff and the City both acknowledge Goff’s primary focus will be discharging his duties as City Manager. Both parties further acknowledge that Wheat Ridge city business and activities take precedence over any private consulting, speaking or teaching work Goff may perform. Goff agrees that his employment with the City is exclusive and that he will not accept payment (other than necessary expenses) for such outside activities without prior authorization by the Council, which it may grant or deny in its exclusive discretion. (b) In the event Goff is asked to speak at an event sponsored by a local government or non-profit organization, and Goff is doing so in his capacity as City Manager, City agrees to reimburse reasonable expenses, such as gasoline, lodging or food or other expenses related to Goff’s travel to and from the event. Goff shall notify the Council and request pre-approval for incurring such expenses as a pre-condition to the City's obligation of reimbursement. SECTION X. AUTOMOBILE AND TECHNOLOGY Upon the approval of the Council annually as a part of the City's budget approval procedure, Goff shall be paid an automobile allowance in the amount of Five Hundred Dollars ($500.00) per month and a $150 per month technology (cell phone/computer) allowance. Goff shall be subject to all City policies concerning car allowances. Goff shall be solely responsible for the payment of any and all tax liability, whether federal, state, or local, in respect of the automobile allowance paid to him by the City. SECTION XI. VACATION, SICK, AND OTHER LEAVE Goff shall accrue Personal Time-Off (PTO) leave on an annual basis at the highest rate provided to any City employee. In all other respects, Goff shall be subject to and governed by the general policy of the City regarding vacation, sick, and other leaves. SECTION XII. BENEFITS Goff shall enjoy the benefits of, and be subject to, all the general City policies for all full-time employees regarding medical, dental and life insurance and long-term disability insurance consistent with all other City employees. Goff shall receive the retirement plan benefits applicable to City Department Heads but at a City contribution rate of 12 percent of salary. SECTION XIII. DEFERRED COMPENSATION The City participates in Social Security. In addition to the benefits provided under Section XIII, the City agrees to execute all necessary agreements provided by Goff's participation in 457 and 401(a) retirement plans. Effective January 1, 2026, the City shall contribute an amount equal to 5% of Goff’s annual salary to the 457 plan. The City shall also contribute an amount equal to 12% of Goff’s annual salary to Goff’s 401(a) plan. The City agrees to transfer ownership to succeeding employers, or to a successor plan or other recipient, as elected by Goff and as 6 permitted by the terms of the plan upon Goff’s resignation or termination; provided, however, that any of said exclusive programs or benefits shall be in accordance with the rules and regulations governing the same promulgated by the Internal Revenue Service of the United States of America, and that Goff shall be responsible for payment of any and all income tax liability, federal or state, in respect of same. SECTION XIV. DUES AND SUBSCRIPTIONS The City shall pay for the professional dues and subscriptions of Goff necessary for his continuation and full participation in the International City and County Management Association (ICMA), the Colorado City and County Management Association (CCCMA), National League of Cities, and the Colorado Municipal League (CML), including reasonable travel costs to the conferences of those organizations. Goff shall provide to the City an invoice of such dues, subscriptions and travel costs, and shall be responsible for ensuring that the same are included within the City's budget. All publications and materials of a general informational nature, such as magazines and reports, received by Goff as the result of the payment of such dues and subscriptions, shall be made available for review to other employees and the members of the City Council, if requested. SECTION XV. PROFESSIONAL DEVELOPMENT The City agrees to budget for and to pay the travel, subsistence and tuition expenses of Goff for professional and official travel for trips out of Colorado and trips within Colorado, unless permission for additional trips either in-state or out-of-state is granted by the City Council. SECTION XVI. OTHER EXPENSES The City recognizes that certain expenses of a non-personal and job-related nature are incurred by the City Manager and hereby agrees to reimburse or to pay said general expenses upon receipt of duly executed expense vouchers, receipts, statements or personal affidavits. The amount of general expenses paid by the City shall be approved by the City Council during the annual budget process or at such other times as appropriate. Eligible reimbursable expenses include, without limitation, travel costs outside of the Denver Metropolitan area. SECTION XVII. CIVIC CLUB MEMBERSHIP The City recognizes the desirability of representation in and before local civic and other organizations, and Goff is authorized to become a member of such civic clubs or organizations, for which City shall pay or reimburse membership expenses. Prior to incurring any such expense, Goff shall report to the City and obtain City Council approval on each membership that he desires to incur at the City’s expense. The City shall retain the final authority to determine whether such civic membership will reasonably benefit the City. 7 SECTION XVIII. INDEMNIFICATION Goff shall enjoy the benefits of City employees provided in Section 5 of the City's Personnel Policies and in the Colorado Revised Statutes regarding tort, professional liability claims or demands, and any other legal actions arising out of an alleged act or omission occurring in the performance of his duties as City Manager. SECTION XIX. INCORPORATION - CODE OF ETHICS Inasmuch as Goff is an active member and participant in ICMA, the "Code of Ethics" promulgated by ICMA are incorporated herein and attached hereto as Exhibit A, and by this reference made a part hereof. That said Code of Ethics shall furnish principles to govern Goff’s conduct and actions as Manager of the City. Nothing herein shall modify, limit, or amend Goff’s legal or ethical obligations imposed by state law governing the performance of municipal officers, including conflicts of interest and the protection and preservation of the public trust. Any conflict between (1) the ICMA Code of Ethics and (2) this Agreement or the City's Home Rule Charter and Code of Laws shall be resolved in favor of (2). SECTION XX. GENERAL AND MISCELLANEOUS PROVISIONS (a) Binding Effect; Enforcement. This Agreement shall be and become binding upon, and inure to the benefit of, the parties hereto, their heirs and personal representatives. This Agreement shall be construed and interpreted according to the laws of the State of Colorado, and any action necessary to enforce, construe, or interpret the within shall be maintained in the District Court in and for Jefferson County, Colorado. Nothing in this Agreement shall prevent or preclude the parties' mutual agreement to submit any dispute arising from this Agreement to mediation or arbitration. (b) Residency. The parties hereto acknowledge that pursuant to Section 3.4 of the Wheat Ridge Home Rule Charter, as City Manager, Goff is obligated to reside in the City. Goff acknowledges that such Charter provision applies to him. (c) Facilities and Equipment. The City shall furnish office facilities, equipment and assistance for Goff as the City deems appropriate for the performance of Goff’s duties. (d) Compliance with Amendment 1. It is the intent of the City and Goff to comply with the provisions of Article X, Section 20 of the Constitution of the State of Colorado, including in particular subsection 4(b), as approved by the voters on November 3, 1992 ("Amendment 1"). Therefore, the parties agree that this Agreement is subject to an annual appropriation by the Council and that the failure to make such appropriation, unless such action is the result of a prior termination for improper action under Section IV(c) of this Agreement, will be deemed a termination within the meaning of Section IV(a). The parties further agree and acknowledge that the City has established and shall maintain an adequate present cash reserve held for future payments, if required, in an amount 8 sufficient to pay any severance compensation required by this Agreement. It is the intent of this section that the City shall be entitled to reasonable notice and a reasonable opportunity to cure any failure to appropriate sufficient funds prior to any determination that Goff’s employment is terminated. (e) Assignment. The rights and obligations of the City under this Agreement shall inure to the benefit of and be binding upon the successors and assigns of the City. Goff shall not assign or otherwise convey any of his rights and obligations hereunder without the express written permission of the Council. (f) Notices. All notices provided for herein shall be in writing and shall be personally delivered or mailed by registered or certified United States mail, postage prepaid, return receipt requested, to the parties at the addresses given below or at such other addresses that may be specified by written notice in accordance with this paragraph: If to the City: Korey Stites, Mayor City of Wheat Ridge’ 7500 W. 29th Avenue Wheat Ridge, CO 80033 With a copy to: Gerald Dahl, City Attorney City of Wheat Ridge’ 7500 W. 29th Avenue Wheat Ridge, CO 80033 If to Goff: Partrick Goff, City Manager City of Wheat Ridge’ 7500 W. 29th Avenue Wheat Ridge, CO 80033 (g) Entire Agreement. This instrument contains the entire agreement of the parties and it may not be changed orally, but only by written agreement signed by the party against whom enforcement of any waiver, change, modification, extension or discharge is sought. No action by one or more Council members may amend, modify, alter, or change this Agreement unless approved by majority vote of the entire Council. (h) Approval. By execution of this Agreement, the City acknowledges that all required approvals have been obtained by the Council so that this Agreement shall be fully effective and binding upon the parties hereto. IN WITNESS WHEREOF, the parties have affixed their signatures as of the date and year first above written. 9 CITY OF WHEAT RIDGE, COLORADO ________________________________ Korey Stites, Mayor ATTEST: _________________________ Margy Greer, Deputy City Clerk Approved as to Form: _____________________________ Gerald E. Dahl, City Attorney PATRICK GOFF ________________________________ Patrick Goff, City Manager 10 Exhibit A ICMA Code of Ethics COPYRIGHT © 2025 BY THE INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION. ALL RIGHTS RESERVED. ICMA Code of Ethics with Guidelines The ICMA Code of Ethics was adopted by the ICMA membership in 1924, and most recently amended by the membership in May 2025. The Guidelines for the Code were adopted by the ICMA Executive Board in 1972, and most recently revised in June 2023. The mission of ICMA is to advance professional local government through leadership, management, innovation, and ethics. To further this mission, certain principles, as enforced by the Rules of Procedure, shall govern the conduct of every member of ICMA, who shall: Tenet 1. We believe professional management is essential to effective, efficient, equitable, and democratic local government. Tenet 2. Affirm the dignity and worth of local government services and maintain a deep sense of social responsibility as a trusted public servant. GUIDELINE Advice to Officials of Other Local Governments. When members advise and respond to inquiries from elected or appointed officials of other local governments, they should inform the administrators of those communities in order to uphold local government professionalism. Tenet 3. Demonstrate by word and action the highest standards of ethical conduct and integrity in all public, professional, and personal relationships in order that the member may merit the trust and respect of the elected and appointed officials, employees, and the public. GUIDELINES Public Confidence. Members should conduct themselves so as to maintain public confidence in their position and profession, the integrity of their local government, and in their responsibility to uphold the public trust. Length of Service. For chief administrative/executive officers appointed by a governing body or elected official, a minimum of two years is considered necessary to render a professional service to the local government. In limited circumstances, it may be in the best interests of the local government and the member to separate before serving two years. Some examples include refusal of the appointing authority to honor commitments concerning conditions of employment, a vote of no confidence in the member, or significant personal issues. It is the responsibility of an applicant for a position to understand conditions of employment, including expectations of service. Not understanding the terms of employment prior to accepting does not justify premature separation. For all members a short tenure should be the exception rather than a recurring experience, and members are expected to honor all conditions of employment with the organization. ATTACHMENT 2 COPYRIGHT © 2025 BY THE INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION. ALL RIGHTS RESERVED. Appointment Commitment. Members who accept an appointment to a position should report to that position. This does not preclude the possibility of a member considering several offers or seeking several positions at the same time. However, once a member has accepted a formal offer of employment, that commitment is considered binding unless the employer makes fundamental changes in the negotiated terms of employment. Credentials. A member’s resume for employment or application for ICMA’s Voluntary Credentialing Program shall completely and accurately reflect the member’s education, work experience, and personal history. Omissions and inaccuracies must be avoided. Professional Respect. Members seeking a position should show professional respect for persons formerly holding the position, successors holding the position, or for others who might be applying for the same position. Professional respect does not preclude honest differences of opinion; it does preclude attacking a person's motives or integrity. Reporting Ethics Violations. When becoming aware of a possible violation of the ICMA Code of Ethics, members are encouraged to report possible violations to ICMA. In reporting the possible violation, members may choose to go on record as the complainant or report the matter on a confidential basis. Confidentiality. Members shall not discuss or divulge information with anyone about pending or completed ethics cases, except as specifically authorized by the Rules of Procedure for Enforcement of the Code of Ethics. Seeking Employment. Members should not seek employment for a position that has an incumbent who has not announced his or her separation or been officially informed by the appointive entity that his or her services are to be terminated. Members should not initiate contact with representatives of the appointive entity. Members contacted by representatives of the appointive entity body regarding prospective interest in the position should decline to have a conversation until the incumbent's separation from employment is publicly known. Relationships in the Workplace. Members should not engage in an intimate or romantic relationship with any elected official or board appointee, employee they report to, one they appoint and/or supervise, either directly or indirectly, within the organization. This guideline does not restrict personal friendships, professional mentoring, or social interactions with employees, elected officials and Board appointees. Influence. Members should conduct their professional and personal affairs in a manner that demonstrates that they cannot be improperly influenced in the performance of their official duties. COPYRIGHT © 2025 BY THE INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION. ALL RIGHTS RESERVED. Conflicting Roles. Members who serve multiple roles – either within the local government organization or externally – should avoid participating in matters that create either a conflict of interest or the perception of one. They should disclose any potential conflict to the governing body so that it can be managed appropriately. Conduct Unbecoming. Members should treat people fairly, with dignity and respect and should not engage in, or condone bullying behavior, harassment, sexual harassment or discrimination on the basis of race, religion, national origin, age, disability, gender, gender identity, or sexual orientation. Tenet 4. Serve the best interests of all community members. GUIDELINES Impacts of Decisions. Members should inform their governing body of the anticipated effects of a decision on people in their jurisdictions, especially if specific groups may be disproportionately harmed or helped. Inclusion. To ensure that all the people within their jurisdiction have the ability to actively engage with their local government, members should strive to eliminate barriers to public involvement in decisions, programs, and services. Tenet 5. Submit policy proposals to elected officials; provide them with facts, and technical and professional advice about policy options; and collaborate with them in setting goals for the community and organization. Tenet 6. Recognize that elected representatives are accountable to their community for the decisions they make; members are responsible for implementing those decisions. Tenet 7. Refrain from all political activities which undermine public confidence in professional administrators. Refrain from participation in the election of the members of the employing legislative body. GUIDELINES Elections of the Governing Body. Members should maintain a reputation for serving equally and impartially all members of the governing body of the local government they serve, regardless of party. To this end, they should not participate in an election campaign on behalf of or in opposition to candidates for the governing body. Elections of Elected Executives. Members shall not participate in the election campaign of any candidate for mayor or elected county executive. COPYRIGHT © 2025 BY THE INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION. ALL RIGHTS RESERVED. Running for Office. Members shall not run for elected office or become involved in political activities related to running for elected office, or accept appointment to an elected office. They shall not seek political endorsements, financial contributions or engage in other campaign activities. Elections. Members share with their fellow citizens the right and responsibility to vote. However, in order not to impair their effectiveness on behalf of the local governments they serve, they shall not participate in political activities to support the candidacy of individuals running for any city, county, special district, school, state or federal offices. Specifically, they shall not endorse candidates, make financial contributions, sign or circulate petitions, or participate in fund-raising activities for individuals seeking or holding elected office. Elections relating to the Form of Government. Members may assist in preparing and presenting materials that explain the form of government to the public prior to a form of government election. If assistance is required by another community, members may respond. Presentation of Issues. Members may assist their governing body in the presentation of issues involved in referenda such as bond issues, annexations, and other matters that affect the government entity’s operations and/or fiscal capacity. Personal Advocacy of Issues. Members share with their fellow citizens the right and responsibility to voice their opinion on public issues. Members may advocate for issues of personal interest only when doing so does not conflict with the performance of their official duties. Tenet 8. Continually improve professional capabilities and those of others while fostering growth and development through ethical leadership and effective management practices. GUIDELINES Self-Assessment. Each member should assess his or her professional skills and abilities on a periodic basis. Professional Development. Each member should commit at least 40 hours per year to professional development activities that are based on the practices identified by the members of ICMA. Tenet 9. Keep the community informed on local government affairs. Encourage and facilitate active engagement and constructive communication between community members and all local government officials. Tenet 10. Oppose efforts to interfere with professional responsibilities by consistently executing official duties, policies, and processes with an unwavering commitment to unbiased public service. COPYRIGHT © 2025 BY THE INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION. ALL RIGHTS RESERVED. GUIDELINE Information Sharing. The member should openly share information with the governing body while diligently carrying out the member’s responsibilities as set forth in the charter or enabling legislation. Tenet 11. Manage all personnel matters with fairness and impartiality. GUIDELINE Equal Opportunity. All decisions pertaining to appointments, pay adjustments, promotions, and discipline should prohibit discrimination because of race, color, religion, sex, national origin, sexual orientation, political affiliation, disability, age, or marital status. It should be the members’ personal and professional responsibility to actively recruit and hire a diverse staff throughout their organizations. Tenet 12. Public office is a public trust. A member shall not leverage his or her position for personal gain or benefit. GUIDELINES Gifts. Members shall not directly or indirectly solicit, accept or receive any gift if it could reasonably be perceived or inferred that the gift was intended to influence them in the performance of their official duties; or if the gift was intended to serve as a reward for any official action on their part. The term “Gift” includes but is not limited to services, travel, meals, gift cards, tickets, or other entertainment or hospitality. Gifts of money or loans from persons other than the local government jurisdiction pursuant to normal employment practices are not acceptable. Members should not accept any gift that could undermine public confidence. De minimus gifts may be accepted in circumstances that support the execution of the member’s official duties or serve a legitimate public purpose. In those cases, the member should determine a modest maximum dollar value based on guidance from the governing body or any applicable state or local law. The guideline is not intended to apply to normal social practices, not associated with the member’s official duties, where gifts are exchanged among friends, associates and relatives. Investments in Conflict with Official Duties. Members should refrain from any investment activity which would compromise the impartial and objective performance of their duties. Members should not invest or hold any investment, directly or indirectly, in any financial business, commercial, or other private transaction that creates a conflict of interest, in fact or appearance, with their official duties. COPYRIGHT © 2025 BY THE INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION. ALL RIGHTS RESERVED. In the case of real estate, the use of confidential information and knowledge to further a member’s personal interest is not permitted. Purchases and sales which might be interpreted as speculation for quick profit should be avoided (see the guideline on “Confidential Information”). Because personal investments may appear to influence official actions and decisions, or create the appearance of impropriety, members should disclose or dispose of such investments prior to accepting a position in a local government. Should the conflict of interest arise during employment, the member should make full disclosure and/or recuse themselves prior to any official action by the governing body that may affect such investments. This guideline is not intended to prohibit a member from having or acquiring an interest in or deriving a benefit from any investment when the interest or benefit is due to ownership by the member or the member’s family of a de minimus percentage of a corporation traded on a recognized stock exchange even though the corporation or its subsidiaries may do business with the local government. Personal Relationships. In any instance where there is a conflict of interest, appearance of a conflict of interest, or personal financial gain of a member by virtue of a relationship with any individual, spouse/partner, group, agency, vendor or other entity, the member shall disclose the relationship to the organization. For example, if the member has a relative that works for a developer doing business with the local government, that fact should be disclosed. Confidential Information. Members shall not disclose to others, or use to advance their personal interest, intellectual property, confidential information, or information that is not yet public knowledge, that has been acquired by them in the course of their official duties. Information that may be in the public domain or accessible by means of an open records request, is not confidential. Private Employment. Members should not engage in, solicit, negotiate for, or promise to accept private employment, nor should they render services for private interests or conduct a private business when such employment, service, or business creates a conflict with or impairs the proper discharge of their official duties. Teaching, lecturing, writing, or consulting are typical activities that may not involve conflict of interest or impair the proper discharge of their official duties. Prior notification of the appointing authority is appropriate in all cases of outside employment. Representation. Members should not represent any outside interest before any agency, whether public or private, except with the authorization of or at the direction of the appointing authority they serve. COPYRIGHT © 2025 BY THE INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION. ALL RIGHTS RESERVED. Endorsements. Members should not endorse commercial products or services by agreeing to use their photograph, endorsement, or quotation in paid or other commercial advertisements, marketing materials, social media, or other documents, whether the member is compensated or not for the member’s support. Members may, however, provide verbal professional references as part of the due diligence phase of competitive process or in response to a direct inquiry. Members may agree to endorse the following, provided they do not receive any compensation: (1) books or other publications; (2) professional development or educational services provided by nonprofit membership organizations or recognized educational institutions; (3) products and/or services in which the local government has a direct economic interest. Members’ observations, opinions, and analyses of commercial products used or tested by their local governments are appropriate and useful to the profession when included as part of professional articles and reports. ITEM NUMBER: 1b DATE: November 10, 2025 REQUEST FOR CITY COUNCIL ACTION MOTION TITLE: MOTION TO CANCEL THE NOVEMBER 24, 2025 CITY COUNCIL MEETING ☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: There currently are no agenda items scheduled for the November 24, 2025 City Council meeting. To give City Council and staff more time to spend with family and friends during the Thanksgiving holiday week, staff recommends canceling the November 24, 2025 City Council meeting. PRIOR ACTION: None FINANCIAL IMPACT: None BACKGROUND: None RECOMMENDATIONS: Staff recommends canceling the City Council meeting scheduled for November 24, 2025. RECOMMENDED MOTION: “I move to cancel the November 24, 2025, City Council Meeting.” Or, “I move to not cancel the November 24, 2025, City Council meeting for the following reason(s).” Council Action Form – Cancel November 24, 2025, City Council Meeting November 10, 2025 Page 2 REPORT PREPARED/REVIEWED BY: Patrick Goff, City Manager