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HomeMy WebLinkAbout04-20-26 Study Session Agenda PacketSTUDY SESSION AGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO Monday, April 20, 2026 6:30 p.m. This meeting will be conducted as a virtual meeting, and in person, at: 7500 West 29th Avenue, Municipal Building, Council Chambers. City Council members and City staff members will be physically present at the Municipal building for this meeting. The public may participate in these ways: 1. Attend the meeting in person at City Hall. Use the appropriate roster to sign up to speak upon arrival. 2. Provide comment in advance at www.wheatridgespeaks.org (comment by noon on April 20, 2026) 3. Virtually attend and participate in the meeting through a device or phone: Click here to pre-register and provide public comment by Zoom (You must preregister before 5:00 p.m. on April 20, 2026) 4. View the meeting live or later at www.wheatridgespeaks.org, Channel 8, or YouTube Live at https://www.ci.wheatridge.co.us/view Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. The City will upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. To request auxiliary aid, service for effective communication, or document in a different format, please use this form or contact ADA Coordinator, (Kelly McLaughlin at ada@ci.wheatridge.co.us or 303-235-2885) as soon as possible, preferably 7 days before the activity or event. Public Comment on Agenda Items 1. Community Partners Grant Program Updates 2. Vacant Buildings and Properties 3. Transferring Board of Adjustment Duties 4. Staff Report(s) 5. Elected Officials’ Report(s) ITEM No. 1 Memorandum TO: Mayor and City Council THROUGH: Patrick Goff, City Manager FROM: Marianne Schilling, Deputy City Manager Kory Kolar, Housing Navigator DATE: April 20, 2026 SUBJECT: Community Partners Grant Program Updates ISSUE: Staff have developed proposed updates to the Community Partners Grant Program for City Council’s consideration. PRIOR ACTION: January 6, 2025: Staff received consensus from City Council to update the program to include: a two-part review process based upon funding request levels, and an updated program timeline to align more closely with the City’s budget schedule. After the presentation of recommendations in 2025, Mayor Stites and Mayor Pro Tem Hultin requested that staff return with additional recommendations. FINANCIAL IMPACT: The Community Partners Grant Program has awarded funds between $133,800 and $203,000 annually (over the last five years) to nonprofit agencies and programs dedicated to enhancing the quality of life in Wheat Ridge. BACKGROUND: City Council created the Community Partners Grant Program (formerly the Outside Agency Program) Committee in June 2016 to review outside agency applications and present recommendations to City Council on the funding amounts each organization should receive. The purpose of creating this committee was to provide an additional opportunity for residents to participate in the budget process, and to give the committee members the opportunity to weigh community needs against available resources and provide recommendations to City Council. Over time, CPGP has undergone significant evolution, including changes to the number of applicants, the application review process, and the funding awarded. In recent years, both the number of applicants and the size of award requests have grown considerably. Study Session Memo – Community Partners Grant Program Updates April 20, 2026 Page 2 In the 2022 grant award year, the total number of applicants was 25 and the request total was $157,150. In the 2026 grant award year, the total number of applicants was 43 and the request total was $491,220. As the number of applicants has increased, so has the challenge of thoroughly reviewing each application. The CPGP Committee’s review process includes both a submitted application and a presentation to the Committee. In 2025, Staff brought recommendations to City Council to address program growth and allow committee members to focus more time on higher level funding requests. Staff initiated a two-tier system which allowed requests for $7,500 or less to be reviewed without a committee presentation from the applicant. Requests above $7,500 would still require a presentation to the committee. Additionally, Staff received consensus to update the CPGP timeline to be later in the year to align more closely with the City’s process. Finally, the City Council provided direction that applicants could not “double dip” from the City, meaning that applicants were not allowed to request funds for programs or services if they were already receiving funds from the City for similar programs or services. This update impacted two agencies that were receiving American Rescue Plan Act (ARPA) funds from the City through 2026. However, the ARPA funds have now been fully spent, so these organizations would be eligible to apply to CPGP again this year to receive 2027 funds. DISCUSSION: Following this fall’s CPGP recommendation, City Council indicated that they would like to see additional updates to the program to address ongoing concerns regarding equity in funding distribution and alignment with City Council strategic priorities. • Multiple applications received from the same entity Currently, there is an organization that has several programs that are requesting separate funds for different programs and organizational needs (Wheat Ridge High School). To simplify the process, and to avoid competition for funding within an organization, staff recommends that only one application is permitted per organization, and that any funding awarded is distributed by that organization proportionally based upon the application received and funds awarded. An alternative is to provide Wheat Ridge High School with a set amount each year based on previous awards and let the School distribute the funding. • Simplified application process: Last year the application process was updated to become a two-tiered process Study Session Memo – Community Partners Grant Program Updates April 20, 2026 Page 3 to make the process easier for both applicants and CPGP committee members. This improved the process significantly and still required a great deal of work from the committee members. To continue simplifying the process while being mindful of program funds, the following update is proposed: o Requests $5,000 or less: shorten the application and do not require an applicant presentation to the committee o Requests $5,001-$10,000: shorten the application and require the presentation to the committee o Requests above $10,000: shorten the application and require applicants to present to City Council directly during a Study Session • Alignment with City Council Strategic Priorities: Currently, all applicants are scored by the CPGP Committee based upon the following criteria, as determined by City Council: o Identified Community Need o Estimated number of Wheat Ridge residents served in a year o Programs benefit the quality of life for Wheat Ridge residents o Programs benefit the health, safety, and welfare of Wheat Ridge residents o Programs have strong performance measurement City Council may also want to include criteria that give priority to grant applications that meet certain City Council strategic priorities. Example priorities for Council review and discussion include: o Housing Stability o Mental Health o Youth and Senior Programming o Sustainability and Active Transportation o Communing Convening (places or events) RECOMMENDATIONS: Staff are seeking City Council directions on updates to the Community Partners Grant Program. ATTACHMENTS: 1. 2026 Community Partners Grant Program Recommendations 2. 2026 CPGP Applicant Summary ATTACHMENT 1 2026 Community Partners Grant Program Requests Community Partner Organization 2025 Requests 2025 Council Awards 2026 Requests CPGP Committee Recommendations A Cup of Faith dba Tin Shed Food Pantry 30,000$ 2,700.00$ 15,000$ 5,000$ A Little Help (ALH)12,500$ 1,575.00$ 7,000$ 7,000$ AgeWise Colorado -$ -$ 7,500$ -$ Archway Housing & Services, Inc. (dba Archway Communities)-$ -$ 7,500$ -$ BookGive -$ -$ 5,500$ -$ CASA of Jefferson & Gilpin Counties 8,000$ 7,200.00$ 7,500$ 7,500$ Colorado Youth for a Change 10,000$ 7,200.00$ 7,500$ 7,500$ Denver Urban Gardens 5,934$ 900.00$ 7,400$ 3,000$ Elemental Theatre Company -$ -$ 62,461$ -$ Energy Outreach Colorado -$ -$ 14,000$ -$ Family Tree, Inc. 10,000$ 8,100.00$ 12,000$ 12,000$ Farmers 5000 10,000$ 4,500.00$ 20,000$ 10,000$ Fighting 43s 32,000$ 4,500.00$ 7,500$ -$ Foothills Regional Housing 10,000$ 5,625.00$ 10,000$ 7,500$ Friends of Paha 5,670$ 5,103.00$ 5,670$ 5,670$ Friends of Stevens 33,000$ 6,750.00$ 17,650$ 6,500$ Harvest Moon Ministries dba Jeffco Eats -$ -$ 7,500$ 6,500$ Hope Connection and Community 10,000$ 4,275.00$ 15,000$ 8,000$ Jeffco Action Center, Inc. dba The Action Center 10,000$ 6,525.00$ 7,500$ 6,500$ Jeffco DeAngelis Foundation DBA DeAngelis Center Foundation 23,585$ 4,500.00$ 10,508$ -$ Jeffco Prosperity Partners 10,000$ 4,050.00$ 5,950$ 5,950$ Jeffco Schools Foundation 20,000$ 4,500.00$ 20,000$ 10,000$ Jefferson County Library Foundation 1,400$ 1,260.00$ 5,500$ 5,500$ Jewish Family Service of Colorado, Inc., DBA Jewish Family Service (JFS)10,000$ 4,500.00$ 7,500$ 5,030$ Mile High Farmers c/o National Young Farmers Coalition Inc 6,500$ 1,350.00$ 7,050$ 3,750$ Mission Arvada of The Rising Church 20,000$ 7,650.00$ 20,000$ 10,000$ Outdoor Lab Foundation 20,000$ 11,250.00$ 19,500$ 7,500$ Regional Air Quality Council 4,000$ 1,800.00$ 1,800$ 1,800$ Seniors' Resource Center 20,000$ 9,000.00$ 20,000$ 10,000$ SpayToday Healthy Pet Center -$ -$ 5,000$ -$ STRIDE Community Health Center 10,000$ 3,600.00$ 15,000$ 7,500$ Sunshine Home Share Colorado 6,000$ 2,700.00$ 3,500$ 3,500$ Wheat Ridge Active Transportation Advisory Team, WRATATs 3,917$ 3,294.00$ 3,800$ 3,800$ Wheat Ridge Center for Music and Arts 9,880$ 4,473.00$ 15,137$ 5,000$ Wheat Ridge Cheerleading Booster -$ -$ 4,500$ -$ Wheat Ridge Coalition for Education -$ -$ 7,000$ 4,000$ Wheat Ridge Community Foundation 7,000$ 4,500.00$ 17,500$ -$ Wheat Ridge High School Choir Boosters -$ -$ 9,000$ 9,000$ Wheat Ridge High School Instrumental Music Boosters 7,200$ 3,600.00$ 9,295$ 4,000$ Wheat Ridge High School PTSA 9,000$ 1,800.00$ 7,000$ 2,000$ Wheat Ridge High School STEM program 15,000$ 11,250.00$ 20,000$ 8,000$ Wheat Ridge Optimist Club 2,500$ 1,350.00$ 2,500$ 1,000$ Wheat Ridge Piranhas -$ -$ 10,000$ -$ TOTAL 491,221$ 200,000$ red = new applicant this year *Total awarded for 2025 cycle was $200,000. Not all recipients reapplied. ATTACHMENT 2 2026 Community Partners Grant Program Applicant Summary A Cup of Faith dba Tin Shed Food Pantry Program Description: Since 2012, the Tin Shed Food Pantry has provided nutritious food to Wheat Ridge and nearby communities, remaining open throughout COVID to support those facing food insecurity. Their presence helps reduce food anxiety and improves residents’ health and quality of life. Request: $15,000 Request Description: They request funding to purchase food for their Wheat Ridge pantry, which serves local residents and now offers delivery for those with transportation, mobility, or disability challenges. Their goal is to ensure all community members have access to reliable food assistance. A Little Help (ALH) Program Description: ALH supports older Wheat Ridge residents with services like transportation, home help, and caregiver respite through the Village Movement model. Its programs, including visits, check-ins, discussions, and social events, promote health, safety, and community connection. Request: $7,000 Request Description: ALH requests $7,000 to expand older adult programming in Wheat Ridge. Funds will support staff salaries, volunteer recruitment and training, background checks, event supplies, and technology. By leveraging neighborhood volunteers and local staff, ALH fosters a community-based model where older adults age in place with dignity, connection, and care, strengthening neighborhood bonds through a trusted, volunteer- driven approach. AgeWise Colorado Program Description: AWC is a free platform that helps older adults and caregivers access vetted providers, resources, and education. Available 24/7, it reduces stress, improves well-being, and helps prevent senior-targeted fraud. Its centralized approach addresses needs highlighted in community assessments. Request: $7,500 Request Description: AWC connects older adults and caregivers to trusted resources, including healthcare, housing, food, and in-home care, while providing education for informed aging decisions. Services are available online and by phone, supporting health and stability. They continually expand their network to meet the evolving needs of the aging population. Archway Housing & Services / Archway Communities Program Description: Archway Communities supports older adults in Wheat Ridge by managing Highland West affordable housing and offering on-site services. Staff help residents stabilize, reduce isolation, and access essential resources. By promoting dignity and wellness, Archway enables low-income seniors to age in place with community support. Request: $7,500 Request Description: Archway Communities seeks funding to support its Resident Support Coordinator at Highland West, providing trauma-informed services that enhance wellness, housing stability, and social connection for low-income older adults. Services include benefits navigation, health support, and community engagement through activities and partnerships. Funding will sustain these programs and ensure accessibility during elevator renovations, helping residents age in place with dignity. BookGive Program Description: Founded in 2019, BookGive provides free books to nonprofits, schools, and individuals, promoting literacy as a human right. It supports groups that benefit from book access, fostering opportunity, empathy, and well-being. To date, it has distributed over 450,000 books through community programs and plans to expand services to Wheat Ridge. Request: $5,500 Request Description: BookGive expands book access through three programs: supplying books to about 80 community organizations, offering free books via its Free Book Room, and maintaining four Little Free Libraries in underserved Denver neighborhoods. They plan to expand these services into areas like Wheat Ridge. CASA of Jefferson and Gilpin Counties Program Description: Child abuse and neglect negatively impact children’s development, health, and future well-being. CASA volunteers provide consistent support, advocating for tailored services in court and beyond. Their work improves the health, safety, and quality of life for vulnerable children in Wheat Ridge. Request: $7,500 Request Description: CASA of Jefferson and Gilpin Counties requests $7,500 to support advocacy for abused and neglected children, funding training for future CASA volunteers. For 25 years, CASA’s one-on-one volunteer model has provided personalized support, bridging courts and human services. This contribution will help sustain vital services for vulnerable youth in Wheat Ridge amid rising funding cuts. Colorado Youth for a Change Program Description: Reading Corps helps Wheat Ridge students, especially at Stevens Elementary, where just 19% of 3rd graders read at grade level. Since 2022, a full-time tutor has delivered daily literacy interventions, with 79% of 21 students reaching grade-level targets last year. Early support helps prevent lifelong academic struggles, particularly for at-risk, low-income children. Request: $7,500 Request Description: This grant will fund a full-time Reading Corps tutor at Stevens Elementary, serving 20 K-3 students below grade-level reading. The tutor delivers individualized interventions to accelerate reading proficiency, helping raise 3rd grade reading levels from 12% to 19%. Continued support is requested due to the program’s strong impact, especially for low-income and English language learners. Denver Urban Gardens Program Description: A CU Denver study shows community gardening boosts physical and mental health. Denver Urban Gardens brings these benefits to Wheat Ridge through programs like the Stevens Elementary garden, providing healthy snacks, potlucks, and donations to hunger relief. DUG promotes wellness, cultural exchange, and food access, supporting overall community health. Request: $7,400 Request Description: This request supports two DUG sites in Wheat Ridge: the Stevens Elementary garden and the Happiness Gardens Food Forest. The Stevens garden offers community plots, cultural exchange, student learning, and fresh food, while the Food Forest requires care for newly planted fruit trees. Funding will help maintain both sites, promoting community well-being, education, and food access. Elemental Theatre Company Program Description: Local theatre enriches Wheat Ridge by providing affordable entertainment that supports mental well-being and community connection. It draws audiences from nearby cities, benefiting local businesses and keeping arts experiences local. The theatre fosters pride, cultural engagement, and economic activity, enhancing residents’ quality of life. Request: $62,461 Request Description: Funding would support a return to Wheat Ridge, where their theatre audience and donor base grew over the past two years. Financial challenges led to a temporary closure, but they plan to pursue SCFD funding once eligible. Reviving local theatre will boost the economy, support nearby businesses, and enhance community life. Energy Outreach Colorado Program Description: EOC helps Wheat Ridge residents afford essential energy through emergency bill assistance and solar programs. In 2024–2025, it provided over $180,000 to 255 households, supporting 659 individuals. Fifty-six households enrolled in solar gardens have saved $19,000 collectively. Request: $14,000 Request Description: Energy Outreach Colorado (EOC) provides emergency utility assistance and long-term energy solutions to income-qualified households in Wheat Ridge. They help prevent disconnections and support housing stability through solar programs, weatherization education, and crisis prevention. Grant support will help meet growing demand and protect vulnerable residents from energy-related hardships. Family Tree, Inc. Program Description: Since 1976, Family Tree has addressed child abuse, domestic violence, and related homelessness in Jefferson County. It is the only Denver-area organization connecting these issues. In Wheat Ridge, Family Tree helps residents move from crisis response to long-term stability, self-sufficiency, and well-being. Request: $12,000 Request Description: Family Tree requests funding to support individuals and families through child abuse prevention, domestic violence intervention, and homelessness services. Programs include therapy, shelter, legal advocacy, and housing support. Using a client-centered, trauma-informed approach, they promote long-term stability, healing, and self-sufficiency. Farmers 5000 Program Description: Farmers 5000 hosts an annual race to raise funds supporting Wheat Ridge High School. Request: $20,000 Request Description: Donations to Farmers 5000 may either cover race expenses or go directly to Wheat Ridge High School. In 2024, they raised $24,000 to support low-income students, the STEM team, Career Explore, and enhancements in technology, library, and academics. Fighting 43s Program Description: The Wheat Ridge Farmers football team unites the city through community pride. This grant helps ensure safe and effective team operations. The team also gives back by volunteering at local events, strengthening community ties. Request: $7,500 Request Description: WRHS Farmer football requests funds to replace outdated training equipment, including lineman sleds, coach headsets, and practice footballs. The team prioritizes scholarships, team building, and coach education despite budget constraints. Funding will improve practice quality, safety, and the overall program for Wheat Ridge athletes. Foothills Regional Housing Program Description: Foothills Regional Housing is Wheat Ridge’s largest affordable housing provider, managing 13 properties and nearly 600 vouchers. It offers services and partnerships that promote residents’ stability, health, and well-being. FRH supports vulnerable households in accessing resources to stay housed and thrive. Request: $10,000 Request Description: Foothills Regional Housing requests $10,000 to expand services at The Ives, a 50-unit community for low-income and formerly homeless Jefferson Center for Mental Health clients. Funding will provide a $5,000 direct assistance fund and support the case manager’s salary for weekly onsite care. This trauma-informed model has helped nearly 90% of residents maintain stable housing, and expansion aims to improve outcomes further. Friends of Paha Program Description: Camp Paha provides therapeutic, adaptive summer recreation for individuals with disabilities through activities like science, music, arts, and field trips. Many families rely on it for respite, and Friends of Paha raises funds to make camp more affordable. The program also supports caregivers’ well-being by allowing them to work and care for other children. Request: $5,670 Request Description: Camp Paha offers adaptive, therapeutic summer recreation for individuals with disabilities, including arts, science, music, and field trips. Many participants rely on Paha for respite, and Friends of Paha raises funds to make camp accessible, especially for those needing financial aid. The program supports camper development and family well-being through a safe, enriching environment. Friends of Stevens Program Description: Friends of Stevens (FOS) is the volunteer PTO for Stevens Elementary, supporting events and resources that boost student success and community connection. Serving mostly low-income families, FOS complements the school’s focus on social- emotional growth. Following the 2024 consolidation with Wilmore Davis, FOS now supports a larger community, fostering family support, connection, and empowerment. Request: $17,650 Request Description: Funding supports after-school clubs at Stevens Elementary that provide recreation, academics, social skills, and wellness over two semesters. Community events like Back to School Night, Family Reading Nights, and cultural celebrations build school pride and neighborhood connections. These programs promote student growth, strengthen family-school partnerships, and foster a more inclusive Wheat Ridge community. Harvest Moon Ministries / Jeffco Eats Program Description: Jeffco Eats addresses food insecurity to improve the well-being of Wheat Ridge residents, especially children. It delivers food to trusted locations across Jefferson County, where 30,000 of 75,000 students live in poverty. By providing healthy food, Jeffco Eats helps prevent long-term negative impacts on children’s health, education, and future. Request: $7,500 Request Description: Jeffco Eats combats childhood poverty and food insecurity in Jefferson County by distributing nutritious food to underserved children, especially outside school hours. Partnering with Food Bank of the Rockies, they deliver food and stock school pantries, focusing on Wheat Ridge sites. Rising food costs and reduced federal support make their services urgent, while volunteer engagement helps expand reach and raise awareness. Hope Connection and Community Program Description: HCC's Eat Well / Live Well program promotes community health by offering grocery support, an emergency pantry, and fresh produce from an organic garden. It also strengthens neighborhood ties through community events, fostering connection and belonging in Wheat Ridge. Request: $15,000 Request Description: The Eat Well / Live Well program addresses nutritional gaps in Wheat Ridge by providing fresh and non-perishable foods tailored to dietary needs. Its emergency pantry supplies complete meal ingredients, including proteins, dairy, fruits, and vegetables, ensuring families receive healthy, suitable options. Jeffco Action Center Program Description: The Action Center helps Wheat Ridge residents meet immediate needs and address hardship causes. Services include groceries, clothing, benefits assistance, rent and utility aid, family coaching, and school supply drives. While most clients seek food support, many benefit from programs that promote health, stability, and quality of life. Request: $7,500 Request Description: The Action Center seeks continued support for its Food Program, serving 3,300 people monthly, over half from households with children. It provides nutritious food through a dignified, self-select grocery and walk-up service. Grant funds will support food purchases and staff, who also connect clients to jobs, education, and health services. Jeffco DeAngelis Foundation / DeAngelis Center Foundation Program Description: Our mission is to promote school and community safety through prevention, preparedness, response, and recovery. We provide no-cost training and resources, including suicide prevention, self-defense, community education, and tactical training for law enforcement. These efforts help prevent tragedies and positively impact Wheat Ridge residents. Request: $10,508 Request Description: The proposal funds women’s self-defense, crisis intervention, community safety education, and suicide prevention trainings. It also offers scam- prevention sessions for seniors and crisis intervention training for law enforcement, responders, and educators. Free and cost-effective, these services strengthen wellness and safety across Wheat Ridge. Jeffco Prosperity Partners Program Description: JPP promotes stability, health, and opportunity by connecting families to healthcare, housing, education, and community resources. Its services improve health, reduce homelessness risk, and support workforce readiness, with strong education outcomes for parents and students. Early childhood programs, youth services, and community events foster child development and social connection, strengthening the community. Request: $5,950 Request Description: Jeffco Prosperity Partners (JPP) helps families move from poverty to prosperity through coaching, education, and wrap-around support. Serving families in Wheat Ridge and Arvada, JPP addresses immediate needs and systemic barriers. Requested funds will support education, workforce development, parenting, financial literacy, healthcare, childcare, and emergency assistance, empowering families and strengthening the local economy. Jeffco Schools Foundation Program Description: Jeffco Schools Foundation supports Wheat Ridge public schools by funding basic needs, innovative programs, and educator resources. Their work reduces inequities, expands opportunities in arts and careers, and helps students thrive. This strengthens the community and enriches the broader area. Request: $20,000 Request Description: Funding will support four Wheat Ridge schools by meeting basic needs, awarding educator grants, providing career exploration supplies, and advancing social-emotional learning. Efforts are tailored to each school and align with JSF’s focus on community, educator investment, and student growth. Jefferson County Library Foundation Program Description: Public libraries are among the last truly inclusive public spaces, offering free access to books, technology, and support without barriers. Their adaptability and commitment to serving everyone have kept them vital amid political and technological change. Request: $5,500 Request Description: Wheat Ridge Library requests $5,500 to relaunch Wheat Ridge Reads, a city-wide program fostering connection through shared stories. Partnering with the Cultural Commission and local schools, it will provide a selected book, free copies, and an author visit. Led by coordinator Marcy James, the program aims to boost library visibility, build community, and bring library services to Wheat Ridge residents. Jewish Family Service (JFS) Program Description: Colorado’s population over 60 is projected to grow 65% by 2050, with many facing food insecurity, isolation, and financial stress. JFS supports Wheat Ridge residents with food, mental health, housing, employment, and disability services. Their full continuum of care improves quality of life and community stability amid growing demand. Request: $7,500 Request Description: JFS requests $7,500 to support ACC services in Wheat Ridge, helping 15 older adults maintain safe homes and providing care management to 50 residents. Services include personalized support, resource connections, advocacy, and educational sessions on in-home care. Funding will improve health, independence, and quality of life for the aging population. Mile High Farmers / National Young Farmers Coalition Program Description: Mile High Farmers strengthens Wheat Ridge’s local food system by supporting small, sustainable producers. Through land access, education, and inclusive events, it enhances food security, public health, and economic resilience. By focusing on underserved farmers, it promotes equity, fresh food access, and a self-reliant regional food economy. Request: $7,050 Request Description: In 2026, funding will support regional farmers through the Producer Summit, expand the Mile High Farmers Seed Library, and host seasonal events in Wheat Ridge. These efforts promote sustainable practices, food access, and small farm viability, focusing on BIPOC, refugee, and beginning farmers. They strengthen the local food economy, build community resilience, and connect residents with growers and educational resources. Mission Arvada / The Rising Church Program Description: Mission Arvada supports adults experiencing unsheltered homelessness with day shelter services, meals, showers, clothing, and case management. Its Navigation Center and Housing Support team help clients secure housing and jobs, while onsite partners provide medical and behavioral care. By addressing urgent needs and reducing visible homelessness, it improves health, safety, and quality of life for Wheat Ridge residents. Request: $20,000 Request Description: Mission Arvada requests $20,000 to support Housing Support Case Management. $12,500 will fund a portion of a case manager to help newly housed clients remain stable and self-sufficient, while $7,500 will assist with move-in costs for up to 10 clients. This support reduces homelessness, improves safety, and boosts workforce participation, with past outcomes showing 95% of clients remained housed when fully funded. Outdoor Lab Foundation Program Description: The Foundation enhances Wheat Ridge residents’ quality of life through nature-based education that supports youth physical, mental, and social- emotional health. It ensures equitable access by covering tuition for low-income families and mentoring sixth graders. Volunteerism and community stewardship foster resilience, inclusivity, and civic engagement, strengthening the community for the future. Request: $19,500 Request Description: The Outdoor Lab Foundation requests funding to provide tuition assistance for six Wheat Ridge-area schools, ensuring all students can attend a week-long nature-based program. With nearly one-third qualifying for free/reduced lunch, $64,732 in unpaid tuition remains, and recent hikes make assistance critical. Funding promotes equity and inclusion, allowing about 700 students to benefit from leadership, stewardship, and academic growth. Regional Air Quality Council Program Description: Their programs protect Colorado’s outdoors by reducing ozone pollution and meeting federal air quality standards. Cleaner air improves public health, especially for those with respiratory issues, while enhancing quality of life. Through planning, coordination, and program implementation, RAQC ensures residents can enjoy Colorado’s environment and the healthy lifestyle they expect. Request: $1,800 Request Description: RAQC requests funding to improve air quality, leverage federal grants, and provide services across the Denver metro/North Front Range. Programs include ozone compliance planning, public education campaigns, ozone alerts, support for electric mower adoption, and regional transportation and air quality planning to meet Clean Air Act standards. Seniors Resource Center Program Description: Colorado’s population aged 65+ is projected to grow 35% in the next decade, with nearly 20% of Wheat Ridge residents in this age group. SRC helps older adults remain safely in their homes. Their services improve quality of life and prevent premature moves to assisted living or homelessness. Request: $20,000 Request Description: SRC requests funding to help older adults in Wheat Ridge age independently by providing wraparound services that support health, stability, and well- being. Services include care management, in-home care, adult day programs, caregiver support, and a trishaw cycling program promoting social connection. These programs enable older adults to remain safely at home and enhance quality of life for clients and caregivers. SpayToday Healthy Pet Center Program Description: Spay It Forward supports vulnerable Wheat Ridge residents by offering low- or no-cost spay/neuter surgeries and vaccines. The program reduces disease, controls pet overpopulation, and encourages licensing. It helps keep pets healthy and safely with their families. Request: $5,000 Request Description: SpayToday requests funding to provide low- and no-cost spay/neuter surgeries and vaccines to vulnerable populations, including Wheat Ridge residents, through its Spay It Forward program. Partnering with Wheat Ridge Animal Control, they offer monthly Shot Spot vaccine clinics. The program reduces overpopulation, disease, and neglect, increases pet licensing, and helps keep pets healthy with their families. STRIDE Community Health Center Program Description: STRIDE, Colorado’s largest Federally Qualified Health Center, provides affordable, culturally sensitive care to over 52,000 patients annually. Serving the underserved and uninsured, it offers medical, dental, behavioral, and specialty services, including refugee and unhoused care. STRIDE’s work improves community health and well- being. Request: $15,000 Request Description: STRIDE requests $15,000 to purchase medical supplies for its Street Medicine Team, which delivers no-cost healthcare to unhoused, immigrant, and underserved populations. Since 2022, the team has provided primary care, hygiene, immunizations, and mental health support via street outreach and a mobile unit. By meeting people where they are, STRIDE reduces barriers and improves health outcomes for vulnerable Wheat Ridge residents. Sunshine Home Share Colorado Program Description: Sunshine helps older adults age in place through a care-managed home-sharing model, providing assistance and income while offering affordable housing. Serving a community with nearly 30% over 65, it reduces isolation, eases housing pressures, and improves access to services. Personalized care coordination addresses housing, benefits, transportation, and healthcare needs. Request: $3,500 Request Description: Since 2016, Sunshine facilitates home-sharing by guiding providers and seekers through intake, matching, and agreements. Benefits include improved transportation, home maintenance, reduced isolation, and economic security for seniors. Funding supports safe, sustainable matches, holistic assessments, and coordinated care for housing, benefits, food, healthcare, and utilities. Wheat Ridge Active Transportation Advisory Team (WRATATs) Program Description: The ATATs promote health and safety in Wheat Ridge by encouraging active lifestyles and advocating for improved pedestrian and bike infrastructure. Their used bike program refurbishes donated bicycles for those in need, receiving 40 in 2023 and 10 in 2025. City support will help them further engage and educate residents on walking, biking, and public transit benefits. Request: $3,800 Request Description: The ATATs seek funding for storage of their pedicab, bikes, and parts, as commercial storage is cost-prohibitive. They promote safety through education, support city planning, and focus on sidewalk and bike lane policies. Additional goals include engaging vulnerable populations, providing low-cost bike parts, offering volunteer incentives, and hosting events to encourage active transportation and community involvement. Wheat Ridge Center for Music and Arts Program Description: The WRCMA promotes mental health and well-being through arts programming that reduces stress and fosters compassion. It also hosts health services, including screenings, support groups, and AA meetings. As a welcoming space for all, especially minorities, immigrants, and LGBTQ+ individuals, it supports health and safety in Wheat Ridge. Request: $15,137 Request Description: In 2026, WRCMA will offer community arts classes for all ages, including vocal training, piano, jewelry-making, and the accessible DrumLife program. CPGP funds will support teacher pay and equipment, with WRCMA providing additional resources. The initiative enhances quality of life, fosters community, and ensures ongoing learning for youth, adults, and seniors in Wheat Ridge. Wheat Ridge Cheerleading Booster Program Description: The Wheat Ridge High School Cheer Team promotes school spirit, teamwork, and physical fitness, enhancing community well-being. As positive role models, they foster unity and pride at school and local events. Their volunteer work strengthens social bonds, inspires youth, and contributes to a safer, more connected Wheat Ridge. Request: $4,500 Request Description: The WRHS Booster requests $4,500 to support cheerleaders’ expenses, providing $300 per student, doubled to $600 through a parent match. Cheer costs often exceed $3,000 annually for uniforms, gym rentals, camps, and competitions. Funding reduces financial burdens, allowing students to focus on athleticism, leadership, and school spirit, ensuring all can participate. Wheat Ridge Coalition for Education Program Description: We streamline resources and events by uniting Wheat Ridge schools, families, and community stakeholders to align efforts and avoid duplication. This approach strengthens community unity, enhances education and quality of life, and keeps families engaged while promoting active community involvement. Request: $7,000 Request Description: Funding is requested for WR Miracle Shop, the Future Farmer Initiative, Thanksgiving food cards, and school event food. Last year, Miracle Shop served 129 families and 364 children, and Future Farmer events reached 271 kindergarteners, with plans to expand to older students. These initiatives promote equity, school culture, and community engagement, connecting families with local support resources. Wheat Ridge Community Foundation Program Description: The Foundation manages Client Funds supporting Wheat Ridge programs, from the Active Adult Center to Homeless Navigation and Feed the Future. These programs enhance residents’ quality of life across aging, housing, socializing, recreation, education, employment, culture, and outdoor activities. Request: $17,500 Request Description: The Foundation requests $5,000 for bookkeeping, Form 990 filing, Client Fund Manager services, and Treasurer compensation to ensure professional fiscal management. It also seeks $12,500 in matching funds for the WRCF Endowment Fund to invest $25,000 annually from 2025, aiming for self-funding by 2028. This ensures sustainable support for Wheat Ridge community organizations without competing for their funds. Wheat Ridge High School Choir Boosters Program Description: Wheat Ridge High School promotes community well-being through arts education, boosting student confidence, creativity, and collaboration. Its programs host local and district events and provide space for middle school and community choirs. A new piano will enhance instruction, performances, and intergenerational community pride. Request: $9,000 Request Description: WRHS Choir Boosters requests $9,000 to purchase a new $31,499 piano for choir and theater programs, replacing an unreliable 1970s-era instrument. They have raised over $22,000 through community fundraising and need this grant to close the gap. A new piano will enhance instruction, support student well-being, and benefit current and future students in Wheat Ridge. Wheat Ridge High School Instrumental Music Boosters Program Description: WRHS music students perform locally and on television, promoting Wheat Ridge and connecting residents through events like football games and the Carnation Festival Parade. Every Everitt Middle School jazz band student has chosen WRHS, reflecting strong collaboration and the program’s role in supporting high school enrollment. Request: $9,295 Request Description: Funding will replace over 10-year-old drum line equipment and a worn band field podium at WRHS. With 42% of students on free/reduced lunch, many rely on rented instruments, but repairs and replacements often exceed district budgets. The project ensures students have safe, functional equipment to continue learning and performing. Wheat Ridge High School PTSA Program Description: The WRHS PTSA seeks support for student scholarships, a safe Post Prom Party, and expanded school-community engagement. Their initiatives include civic programs like a potential “Wheat Ridge 101” and collaboration with the city and police on traffic safety. Request: $7,000 Request Description: WRHS PTSA seeks funding to expand Holiday Angels, student scholarships, and grade-level support activities like a new underclassman movie night. Additional funds will support teacher requests, testing incentives, and student engagement. These efforts strengthen community and connection across the school. Wheat Ridge High School STEM Program Description: The Wheat Ridge High School STEM Program provides hands-on engineering education, teaching safety, leadership, fundraising, and project management skills. It prepares students for college and helps many alumni secure jobs immediately after graduation, giving them a valuable advantage in the workforce. Request: $20,000 Request Description: Funding will support WRHS STEM projects and equipment, including the Shell Eco-Marathon car, NRL Battle Bots, 3D printer repairs, a vacuum pump, and the Eco-Marathon trip. These hands-on projects teach engineering, leadership, marketing, and technical skills, giving students real-world experience in manufacturing and project management. The Eco-Marathon trip offers a unique opportunity to compete with college teams, fostering teamwork and problem-solving. Wheat Ridge Optimist Club Program Description: The Optimist Club supports youth to benefit the entire Wheat Ridge community. Its programs build partnerships with schools, hospitals, community organizations, and city initiatives like the Blue Santa Program with the police department. Request: $2,500 Request Description: Each Christmas, the Optimist Club supports local families by providing King Soopers gift cards for households and Old Navy gift cards for children. Partnering with the City of Wheat Ridge and community donors, the Blue Santa Program also delivers toys, books, socks, and other requested items. These gift boxes provide direct support and foster a stronger, more compassionate community. Wheat Ridge Piranhas Program Description: The Wheat Ridge Piranhas is an inclusive swim team promoting health, safety, and well-being for local youth and families. Open to all skill levels and incomes, it builds fitness, confidence, and water safety skills while fostering mentorship through returning swimmers. The team also strengthens community bonds, supports mental health, and reduces isolation during the summer. Request: $10,000 Request Description: The Wheat Ridge Piranhas is a volunteer-run youth swim team promoting physical activity, water safety, and community connection. Funding will support coaching stipends, equipment, team events, administrative costs, and expanded financial aid to keep the program affordable. These funds enhance equity, mentorship, youth development, and community engagement while increasing use of Anderson Pool. ITEM No. 2 Memorandum TO: Mayor and City Council THROUGH: Patrick Goff, City Manager FROM: Shawn Wray, Division Chief Marie Trujillo, Community Services Supervisor Lauren Mikulak, Community Development Director DATE: April 20, 2026 SUBJECT: Vacant Buildings and Properties ISSUE: The City of Wheat Ridge is evaluating whether to pursue additional policy and enforcement tools to address vacant and potentially abandoned non-residential buildings and properties. While current code enforcement tools address nuisance and property maintenance issues, they do not directly incentivize property owners to maintain, secure, or reoccupy vacant properties in a timely manner. Council guidance is requested on whether to maintain the current approach or pursue a more structured framework that includes vacancy definitions, outreach, registration, and/or escalating enforcement mechanisms such as fees tied to calls for service. PRIOR ACTION: City Council has taken no prior action on this topic. In recent months, a staff working group has been meeting to discuss the issue, goals, and potential approaches. This group has included representatives from the Police Department (including Code Enforcement), Community Development, the City Manager’s Office, and the City Attorney’s Office. FINANCIAL IMPACT: At this time, there is no direct financial impact, however, depending on Council direction, future policy options could have varying financial implications, including: • Staff time required to administer a vacancy tracking, registration, or placarding program • Costs associated with outreach, inspections, and enforcement activities • Potential revenue from fees • Costs and recoveries associated with nuisance abatement actions • Administrative costs related to billing, tracking, and certifying unpaid fees to the County Treasurer for collection and potential liens Study Session Memo – Vacant Buildings and Properties April 20, 2026 Page 2 • Legal fees for necessary litigation Any proposed program would require further analysis to evaluate staffing needs, implementation costs, and potential cost recovery mechanisms. BACKGROUND: Like many jurisdictions in the Denver metropolitan area, Wheat Ridge experiences vacant non-residential buildings and properties that may appear abandoned or underutilized. The City does not have a widespread vacancy issue; however, when vacant properties are visible and perceived as incompatible with surrounding neighborhood conditions, they tend to generate community concern and questions about what actions the City is taking. These properties can contribute to neighborhood concerns related to blight, including visible deterioration (e.g., boarded windows, trash accumulation) and an increased likelihood of unlawful activity such as trespass, vandalism, graffiti, and other public safety concerns. While the City’s existing code enforcement framework addresses nuisance conditions and property maintenance standards, it does not establish a comprehensive mechanism to identify, track, and impel resolution of vacancy itself. As a result, staff and residents often lack clarity regarding the status of vacant properties and the City’s role in addressing them. Peer Communities This issue is not unique to Wheat Ridge, and other jurisdictions have explored various approaches to managing vacant properties with mixed results: • Some programs rely on registration and placarding systems (e.g., Lakewood, Pueblo, and Alamosa), though they have not consistently achieved desired outcomes or widespread compliance. • Others have focused on targeted enforcement tools such as calls-for-service tracking and fee structures (e.g., Boulder), which may create stronger incentives for property owners to maintain active oversight of their properties. • Certain jurisdictions have faced resource constraints that limit their ability to implement or sustain vacancy-specific programs. Potential Approach Defining Vacancy Based on a review of existing code and external examples, an effective approach to addressing vacant buildings and properties begins with a clear definition of “vacancy.” After reviewing ordinances from other jurisdictions, staff believe such a definition should include the following elements: • Absence of a valid business license • Non-use of utilities Study Session Memo – Vacant Buildings and Properties April 20, 2026 Page 3 • Lack of regular maintenance or upkeep • Accumulation of trash, debris, or junk • Absence of visible furnishings, inventory, or other items consistent with active occupancy or use • Lack of visible or active management or presence on-site over a sustained period • Statements or credible observations from neighbors or city staff indicating non-occupancy • Repeated calls for service or documented activity associated with trespass, vagrancy, or unauthorized use of the property • Lack of ongoing construction, renovation, or permitted activity demonstrating active redevelopment or re-tenanting efforts If advanced, a vacancy-program is recommended to focus on non-residential vacancies; however, lessons learned from other communities confirm that a flexible definition is advantageous to account for a range of property types and conditions. (See Attachment 1 for two sample definitions.) Enforcement Options Presented below are a series of tools and options listed in ascending order of severity and the degree to which they will require additional staff time and resources. These progressive enforcement actions combine voluntary compliance, administrative tracking, and escalating enforcement tools. Level 1 – Maintain Current Approach • Continue relying on existing code enforcement tools to address nuisance and property maintenance issues without establishing a vacancy-specific program. • This would continue under any escalated approach described below where violations are reported or observed. • This approach may not suffice for long-term vacancies or problem properties. When vacant properties persist for extended periods and become increasingly incompatible with the surrounding neighborhood, residents often seek additional City action. Level 2 – Vacancy Definition and Identification • If the code is amended to include a multi-faceted “vacancy” definition, staff would generate a “site report” to document evidence of vacancy and support progressive enforcement actions if conditions persist. • This creates a record and an informal internal tracking mechanism; property owners would not be notified at this point. Level 3 – Informal Outreach • Under this approach, staff would reach out to owners of identified vacant properties, describe the nature of the problem, and provide resources, guidance, Study Session Memo – Vacant Buildings and Properties April 20, 2026 Page 4 and voluntary compliance support (e.g., economic development resources, Crime Prevention Through Environmental Design (CPTED) strategies, property maintenance recommendations). • This approach encourages voluntary compliance, requires more proactive resources than are currently deployed, and does not recoup costs. It would be implemented as resources allow. Level 4 – Vacancy Tracking and Escalating Fees • This approach builds upon informal outreach with a structured system tracking the duration of vacancy and calls for service (CFS) associated with vacant properties in order to charge fees. • Under this approach, the City would enact a code provision establishing a fee schedule under which calls for service to a property (e.g., trespass, nuisance activity) would result in assessed fees to the property owner. More frequent calls for service would trigger higher fees. This is similar to the calls-for-service approach used successfully for the hotel/motel program, although that program did not include CFS fees. • An escalating fee structure would also be tied to the duration of the vacancy, meaning long-term vacancies would incur higher fees. • The intent of a fee structure is two-fold: (1) to recoup costs associated with disproportionately high calls for service at vacant sites, and (2) to compel property owners to more actively seek ways to return properties to active use. • Under this approach, fees must be calibrated sufficiently high enough to change behavior and motivate an owner to return their property to active use. Fees that are too low would increase administrative work without effectively meeting program goals. • Vacancy-related fees would discontinue once a property no longer meets the definition of vacancy (e.g., active occupancy or mobilized construction). • While this approach would recoup costs, it may also exceed currently available staff resources. Level 5 – Lien Collection • This approach allows for cost recovery through liens for unpaid fees assessed under Level 4. • The City currently certifies unpaid fees or abatement costs to the County Treasurer for collection in the same manner as taxes. Fees established under Level 4 could also be certified. These liens are filed against the property and may prevent sale or refinancing until satisfied. • Staff recommend this approach if any fees are established. Peer communities report difficulty collecting vacancy-related fees without lien authority. Study Session Memo – Vacant Buildings and Properties April 20, 2026 Page 5 Level 6 – Vacancy Registration • This approach requires property owners to register vacant properties and provide site information (e.g., emergency contacts, re-tenanting plans, security measures, maintenance plans). • While registration can provide useful information, peer communities report that such programs require significant staff resources and often experience low compliance. Where registration is a prerequisite to fee assessment, lack of compliance can limit effectiveness. • Staff do not recommend this approach because it has been ineffective elsewhere and is resource intensive. Level 7 – Abatement • The City currently has this authority and uses it when necessary. While effective, it is staff-intensive; however, costs can be recovered. • Staff do not recommend expanding reliance on this approach. RECOMMENDATIONS: Staff is seeking Council direction on whether and to what extent the City should address vacant non-residential properties. The purpose of the April 20 study session is to obtain Council feedback and consensus on one of the following options: • Maintain current approach (Level 1) – Continue relying on existing code enforcement tools if Council does not perceive an existing issue with vacant properties. • Pursue low-level interventions (through Levels 2 and 3) – Define and track vacancies to support future data-informed decisions and implement informal outreach as resources allow. • Pursue mid-level interventions (through Levels 4 and 5) – Establish a pilot program escalating fees and lien mechanisms to recoup costs and discourage vacancies, particularly long-term vacancies. • Pursue high-level interventions (through Levels 6 and 7) – Not recommended by staff at this time due to resource constraints and peer community experience. Depending on Council direction, additional study sessions may be appropriate to discuss next steps. ATTACHMENTS: 1. Vacancy-related definitions from peer communities Study Session Memo – Vacant Buildings and Properties April 20, 2026 Page 6 ATTACHMENT 1 – Vacancy-related definitions from peer communities From Lakewood Municipal Code, Section 15.03.010.C: Evidence of Vacancy means any condition that on its own or combined with other conditions present would lead a reasonable person to believe that the occupancy status of the Property is Vacant. Such conditions include, but are not limited to: 1) significant overgrown and/or dead vegetation, 2) accumulation of newspapers, circulars, flyers, and/or mail, 3) past due utility notices and/or disconnected utilities, 4) accumulation of trash, junk and/or debris, 5) the absence of window coverings such as curtains, blinds and/or shutters, 6) visible deterioration to a degree that would make the Property unhabitable, 7) a structure that is lacking the habitual presence of human beings who have a legal right to be on the premises for 30 consecutive days as attested to by neighbors, passersby, delivery agents, or government employees that visit the Property, 8) a structure which has substantially ceased all lawful business or construction activity or residential occupancy, or 9) a structure which is substantially devoid of contents associated with active occupancy. From Alamosa Code of Ordinances, Section 4-179: Evidence of vacancy means any condition that on its own or combined with other conditions present would lead a reasonable person to believe that the property is vacant. Such conditions include, but are not limited to, overgrown and/or dead vegetation, accumulation of newspapers, circulars, flyers and/or mail, past due utility notices and/or disconnected utilities, repeated vagrancy or trespassing, accumulation of trash, junk and/or debris, the absence of window coverings such as curtains, blinds and/or shutters, the absence of furnishings and/or personal items consistent with residential habitation or commercial occupancy, statements by neighbors, passersby, delivery agents, or government employees that the property is vacant. ITEM No. 3 Memorandum TO: Mayor and City Council THROUGH: Patrick Goff, City Manager Lauren Mikulak, Community Development Director FROM: Jana Easley, Planning Manager DATE: April 20, 2026 SUBJECT: Transferring Board of Adjustment Duties ISSUE: The purpose of this study session is to discuss the role of the Board of Adjustment (BOA) and the potential merits and timing of transferring their duties to the Planning Commission. PRIOR ACTION: No prior action has been taken on this matter. FINANCIAL IMPACT: No financial impact is expected because of this action. BACKGROUND: BOA Role and History The Board of Adjustment is created in the Wheat Ridge Code of Laws in Section 2-61. The BOA’s primary role is to preside over public hearings related to variances from certain standards in the city’s zoning and sign code. They also hold public hearings when an applicant appeals for an interpretation of the zoning code. These responsibilities are described in Section 26-115 (Variances/temporary permits/interpretations). In 2007, Ordinance 1383 amended the zoning code as part of implementing the 2005 Neighborhood Revitalization Strategy, which aimed to reduce barriers to investment and streamline development review. As part of these amendments, the City expanded the use of administrative review for variance requests. Prior to this change, variance requests exceeding 10 percent of a codified standard were required to be heard by the Board of Adjustment. Ordinance 1383 increased the Study Session Memo – Transferring Board of Adjustment Duties April 20, 2026 Page 2 threshold for administrative review, allowing the Community Development Director to approve variances of up to 50 percent, with only larger variances requiring BOA review. Since that time, the number of cases requiring BOA consideration has decreased, and the Board has met less frequently over the past two decades. Below is a summary of BOA meetings and cases heard. YEAR MEETINGS CASES 2007 6 6 2008 5 9 2009 7 9 2010 3 4 2011 2 2 2012 4 5 2013 4 5 2014 2 2 2015 6 7 2016 4 5 2017 2 3 2018 4 7 2019 2 2 2020 1 1 2021 1 1 2022 2 2 2023 1 1 2024 1 2 2025 0 0 2026 (to date) 1 2 Board Composition and Transfer of Duties The Board is comprised of resident volunteers, including two residents from each district as well as alternates, who have an interest in serving the community in a quasi- judicial capacity. Because the BOA meets only occasionally, appointed individuals often have limited opportunities to actively engage in decision-making. This can be a disservice to volunteers who have committed their time and interest to serving in a Study Session Memo – Transferring Board of Adjustment Duties April 20, 2026 Page 3 public role but are unable to regularly exercise the duties associated with that appointment. This pattern is not unique to Wheat Ridge, and several other communities have solved the issue by transferring the responsibilities of the BOA to the Planning Commission (PC). The Planning Commission also serves in a quasi-judicial role but meets on a more regular basis. The code already requires the Commission to hear variance requests when associated with another application. Consolidating the authority of the BOA and PC would give members the opportunity to hear a much larger variety of land use cases and be able to continue hearing variances. The City of Lakewood moved to this model several years ago in which the Planning Commission and Board of Adjustment remain legally distinct but share the same membership. Under this structure, the Planning Commission retains responsibility for legislative and planning matters, such as rezoning applications, development approvals, and code amendments, while the Board of Adjustment retains responsibility for quasi- judicial matters, including variances and code interpretations. From a code standpoint, there is no change to process or responsibility, only a change to state that members of the BOA shall be those individuals appointed to serve on the Planning Commission. From a logistical standpoint, because the bodies are separate in function, they convene as distinct entities when conducting business. If a meeting night includes both PC and BOA agenda items, the group must formally adjourn one body and reconvene as the other. This is similar to how the City Council adjourns a business meeting to reconvene a special study session on the same night. Timing Considerations Because new members were recently appointed to the Board of Adjustment in March 2026, if Council decides to transfer BOA duties, then staff recommend allowing the Board to exist through the 2026 term ending March 2027. This would allow time for Planning Commission members to be trained on the BOA duties and would allow for former BOA members to apply for any PC vacancies in March 2027. Next Steps Section 9.2 of the City Charter gives City Council the authority to create or disband any board or commission by ordinance. No charter amendment is necessary to transfer their duties to the Planning Commission; this can be completed by ordinance by amending several sections of the municipal code: • Amend Section 2-60 (Planning Commission) to add a new subsection (h) stating that the Planning Commission shall function as the City’s Board of Adjustment with authority to hear and decide requests for variances and waivers of the City Study Session Memo – Transferring Board of Adjustment Duties April 20, 2026 Page 4 zoning ordinance and sign code, and for interpretation of those ordinances and codes and subdivision regulations, as set forth in Section 2-61. • Amend Section 2-61(a) to provide that the members of the Board of Adjustment shall be those individuals appointed to serve as the Planning Commission with a cross-reference to Section 2-60(h). It may be necessary to make a few conforming amendments elsewhere in the Code, particularly in Chapter 26. DISCUSSION ITEMS FOR COUNCIL: Staff are seeking direction from the City Council on the following: 1. Is there a desire to transfer Board of Adjustment duties to the Planning Commission; and 2. If so, should the transfer become effective at the end of the current term (March 2027)? Based on City Council feedback, staff will finalize a draft ordinance, communicate with BOA members, present the amendments to the Planning Commission for a recommendation, and return to City Council for first and second readings.