HomeMy WebLinkAbout04-27-26 City Council Agenda PacketAGENDA
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
Monday, April 27, 2026
6:30 p.m.
This meeting will be conducted as a virtual meeting, and in person, at: 7500 West 29th
Avenue, Municipal Building, Council Chambers.
City Council members and City staff members will be physically present at the
Municipal building for this meeting. The public may participate in these ways:
1. Attend the meeting in person at City Hall. Use the appropriate roster to sign up to
speak upon arrival.
2. Provide comments in advance at www.wheatridgespeaks.org (comment by noon on
April 27, 2026)
3. Virtually attend and participate in the meeting through a device or phone:
Click here to pre-register and provide public comment by Zoom (You must
preregister before 5:00 p.m. on April 27, 2026)
4. View the meeting live or later at www.wheatridgespeaks.org, Channel 8, or YouTube
Live at https://www.ci.wheatridge.co.us/view
Individuals with disabilities are encouraged to participate in all public meetings
sponsored by the City of Wheat Ridge. The City will upon request, provide auxiliary
aids and services leading to effective communication for people with disabilities,
including qualified sign language interpreters, assistive listening devices, documents
in Braille, and other ways of making communications accessible to people who have
speech, hearing, or vision impairments. To request auxiliary aid, service for effective
communication, or document in a different format, please use this form or contact
ADA Coordinator, (Kelly McLaughlin at ada@ci.wheatridge.co.us or 303-235-2885) as
soon as possible, preferably 7 days before the activity or event.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Study Session Notes, April 6, 2026
• City Council Meeting Minutes, April 13, 2026
• Special Study Session Notes, April 13, 2026
APPROVAL OF AGENDA
PROCLAMATIONS AND CEREMONIES
1. Proclamation – National Walk, Bike and Roll to School Day
2. Proclamation – Earth Day and National Arbor Day
3. Proclamation – Asian American and Pacific Islander Heritage Month
PUBLICS’ RIGHT TO SPEAK
a. Public may speak on any matter not on the agenda for a maximum of 3 minutes
under Publics’ Right to Speak. Please speak up to be heard when directed by
the mayor.
b. Members of the Public who wish to speak on a Public Hearing item or Decision,
Resolution, or Motion may speak when directed by the mayor at the conclusion
of the staff report for that specific agenda item.
c. Members of the Public may comment on any agenda item in writing by noon on
the day of the meeting at www.WheatRidgeSpeaks.org. Comments made on
Wheat Ridge Speaks are considered part of the public record.
1. CONSENT AGENDA
a. Motion to cancel the July 6 and July 20, 2026, City Council Study Sessions for
Engage Wheat Ridge Month
b. Motion awarding a contract to Martin Marietta Materials, Inc., in the amount of
$2,028,931.62 with a contingency amount of $202,893.16 for a total approved
amount of $2,231,824.78 for the 2026 Residential Streets project
c. Motion to approve payment to Bank of Oklahoma for 2026 principal and interest
payments in the amount of $5,041,500 for the City of Wheat Ridge, Colorado
Sales and Use Tax Revenue Bonds, Series 2024
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
None
ORDINANCES ON FIRST READING
2. Council Bill No. 10-2026 – an ordinance amending the Wheat Ridge Code of
Laws concerning vehicular public nuisance
DECISIONS, RESOLUTIONS, AND MOTIONS
3. Resolution No. 19-2026 – a resolution amending the 2026 Fiscal Year Housing
Fund budget to reflect the approval of a supplemental budget appropriation in the
amount of $5,985,194 to accept grant funds from the Department of Local Affairs
4. Resolution No. 20-2026 – a resolution amending the 2026 Fiscal Year Housing
Fund budget to reflect the approval of a supplemental budget appropriation in the
amount of $2 Million to accept grant funds from the U.S. Department of Housing
and Urban Development
5. Resolution No. 21-2026 – a resolution amending the 2026 Fiscal Year General
Fund budget to reflect the approval of a supplemental budget appropriation in the
amount of $600,000 to accept a grant award from The Denver Regional Council
of Governments
6. Resolution No. 22-2026 – a resolution approving a Public Art Donation
Agreement with the Wheat Ridge Presbyterian Church to accept “The Winged
Rapture” bronze sculpture
7. Motion to amend a contract with Ayres Associates, Inc., in the amount of
$284,344 for a total contract amount of $2,022,507 for the 38th Avenue West
Corridor Improvement project
CITY MANAGER’S MATTERS
CITY ATTORNEY’S MATTERS
ELECTED OFFICIALS’ MATTERS
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NOTES
CITY COUNCIL STUDY SESSION
CITY OF WHEAT RIDGE, COLORADO
Hybrid Meeting
Monday, April 6, 2026
The study session was held in a hybrid format, with Councilmembers and
staff participating in person at the Municipal Building (7500 West 29th
Avenue) in Council Chambers, and members of the public able to observe
and participate either in person or virtually.
CALL TO ORDER
Mayor Korey Stites called the City Council Study Session of April 6, 2026, to order at
6:30 p.m.
ATTENDANCE
Councilmembers Present: Rachel Hultin, Dan Larson, Kathleen Martell, Scott Ohm, Mike
Okada, Patrick Quinn, Jenny Snell, and Susan Wood.
Absent: None
Staff in attendance: City Manager Patrick Goff, Deputy City Manager Marianne Schilling,
City Attorney Gerald Dahl (via Zoom), Chief of Police Chris Murtha, Director of
Community Development Lauren Mikulak, Director of Parks and Recreation Karen
O’Donnell, Planning Manager Jana Easley, Housing Navigator Kory Kolar, and Senior
Deputy City Clerk Onorina Maloney
PUBLIC COMMENTS ON AGENDA ITEMS
No public comments were received in person, via Zoom, or via Wheat Ridge Speaks.
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1. 2025 Boards and Commissions Annual Report
Deputy City Manager Marianne Schilling introduced the annual report, noting it was
prepared in response to Council’s request and highlighting the City’s nine boards and commissions and more than 85 volunteers.
Election Commission Senior Deputy City Clerk Onorina Maloney presented on behalf of the Commission,
describing its role under the City Charter. She noted the Commission did not meet in
2025, as no issues arose requiring action, and will convene as needed. Council asked
about reappointments and expressed appreciation for long-serving members.
Building Code Advisory Board Director of Community Development Lauren Mikulak described the Board’s role in
hearing appeals and noted it met twice in 2025 related to adoption of updated building
codes. No appeals were filed. The Board is expected to address follow-up items in
2026.
Board of Adjustment Planning Manager Jana Easley, joined by board member Alistair Huber, explained the
Board’s quasi-judicial role in reviewing variances. The Board did not meet in 2025 and
has met once in 2026. Easley noted that variances exceeding 50 percent are reviewed
by the Board, while smaller variances are handled administratively. Council asked about
term limits and variance thresholds.
Planning Commission
Planning Manager Jana Easley, joined by Chair Kristine Disney and Commissioner Anna
Sparks, described the Commission’s role in development review and long-range
planning. She noted the Commission’s work on development applications, code
amendments, and adoption of the City Plan. Additional work is anticipated in 2026 related to Plan implementation and state legislation. Council discussed district
representation and appointment flexibility.
IDEA Committee
Co-chairs Edward Nepomuceno and Terra Greer highlighted the Committee’s
participation in community events, engagement with staff, and input on City initiatives. They noted upcoming efforts focused on training, outreach, and internal equity work.
Council expressed appreciation for the Committee’s work.
Community Partners Grant Program
Housing Navigator Kory Kolar reported that the Committee reviewed 43 applications
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totaling nearly $500,000 and recommended $200,000 in awards. He noted that staff will
return to Council to discuss potential program updates.
Sustainable Wheat Ridge Committee Chair Stew Stewart and Vice Chair Conner Denton highlighted sustainability initiatives,
outreach efforts, and expansion of the Green Business Program. The Committee plans to continue programming and pursue grant opportunities in 2026.
Parks and Recreation Commission
Director of Parks and Recreation Karen O’Donnell, presenting on behalf of Chair Andrew Rasmussen, reviewed the Commission’s involvement in projects, events, and
community engagement. She noted upcoming work including the Pathway update and Commission for Accreditation of Park and Recreation Agencies (CAPRA)
reaccreditation.
Cultural Commission
Chair Celia Daley highlighted arts programming, community events, and grantmaking
efforts, noting plans to expand programming and funding opportunities in 2026.
Council expressed appreciation to all board and commission members for their service.
2. Public Opinion Research and Community Engagement Planning
Regarding Capital Project Funding
City Manager Patrick Goff introduced the item and Director of Administrative Services
Chris Molison, noting this was intended as a primer for the upcoming capital
improvement and financial feasibility workshop.
Goff provided an overview of the City’s infrastructure funding gap, explaining that capital needs across transportation, parks and recreation, and public facilities exceed
available revenue. He noted that existing funding sources are not sufficient to meet
long-term maintenance and improvement needs.
Goff reviewed the City’s prior approach to ballot measures, including the DIRT (Drainage
Infrastructure Roads and Trails) Task Force efforts and the successful 2016 and 2023 ballot measures. He noted that those efforts combined community engagement with
polling to identify priorities and build voter support, and that the 2023 measure in
particular reflected strong community alignment.
Goff described a proposed dual-track approach for 2026 and beyond, combining
scientific polling and community engagement. He explained that polling would provide statistically valid data on voter awareness, priorities, and support for potential funding
scenarios, while community engagement would allow for broader input from residents,
businesses, and underrepresented groups.
Page 4 of 6
He noted that polling can help test specific project types, funding levels, and messaging,
and can provide guidance on whether a ballot measure is likely to be successful. He
added that polling firms typically look for support in the range of 58 to 60 percent or higher before proceeding.
Goff outlined anticipated costs for polling, generally ranging from $15,000 to $25,000 depending on scope, and explained that multiple rounds of polling are often used to
refine options and messaging.
He also reviewed legal considerations, noting that the City may conduct polling and community engagement prior to referring a ballot measure, but must remain neutral and
cannot advocate once a ballot question is formally adopted.
Goff presented a preliminary timeline for a potential November 2026 election, including
development of polling questions in the spring, polling and outreach in late spring and
early summer, Council direction in mid-summer, and ballot language approval by late August.
Council discussion included reflections on the 2023 ballot measure process, with members noting that initial polling revealed different community priorities than
expected and helped refine the final proposal. Councilmembers discussed the
importance of reaching a broad cross-section of the community, including underrepresented populations, and ensuring that engagement efforts go beyond those
who typically participate.
Council also discussed polling methodology, including how questions are developed,
the role of Council in shaping those questions, and how results are interpreted and used
to guide decision-making.
Several Councilmembers raised considerations related to current economic conditions
and cost-of-living concerns, noting the importance of timing and community sensitivity when considering future funding measures.
Goff noted that the upcoming workshop would provide additional detail on project
costs, funding capacity, and potential scenarios to support Council’s future direction.
STAFF REPORTS
City Attorney Gerald Dahl, participating remotely, provided advance notice of an
upcoming ordinance related to vehicular eluding. He explained that the City’s existing
vehicular public nuisance ordinance addressing street racing has been effective, but has
revealed a gap in addressing situations where drivers elude police due to restrictions on
high-speed pursuits. The proposed ordinance would allow officers to tow and impound vehicles identified through license plate information when those vehicles are later
Page 5 of 6
located, even if not stopped at the time of the incident. The ordinance will be presented
in more detail at second reading on April 27, 2026.
City Manager Patrick Goff provided an update on logistics for the upcoming April 11, 2026 Council workshop, including location, schedule, and agenda materials. He noted
the workshop will focus on capital project priorities, financial capacity, and potential funding scenarios to support Council discussion and decision-making.
ELECTED OFFICIALS’ REPORTS
Councilmember Martell thanked attendees at the Clear Creek Makerspace’s second
anniversary celebration and announced the restart of District 1 office hours with
Councilmember Snell, to be held on the first and third Tuesday mornings at Anne’s Pie
Café.
Councilmember Quinn thanked board and commission volunteers and noted the successful Easter egg hunt. He also reported on a District 3 meeting held with
Councilmember Wood with approximately twelve attendees, where residents provided feedback on communication, bicycle and e-bike concerns, and off-leash dogs.
Councilmember Wood echoed appreciation for community participation at the District 3
meeting and noted that the feedback received would help improve future meetings.
Councilmember Ohm reported increased neighborhood activity and ongoing concerns
regarding off-leash dogs behind Wilmore Davis Elementary School.
Mayor Pro Tem Hultin announced that the animal ordinance would be removed from
Monday’s agenda and brought back to study session to address specific items. She
also noted the opening of Happiness Gardens and reiterated concerns about off-leash dogs at Wilmore Davis Elementary School.
Councilmember Larson shared a positive conversation with residents regarding neighborhood improvements, attended a Coors bottling plant tour, and participated in a
Donor Alliance flag-raising event at the high school.
Councilmember Snell, participating remotely, promoted the “Sustainabili-tea” event at
Panorama Park scheduled for April 18, 2026.
Councilmember Okada expressed appreciation for community volunteers and shared enthusiasm for the upcoming Artemis II mission.
Mayor Stites reported attending the Optimist Club meeting, Everett’s International Night,
Miss Watchman’s civics class, the Clear Creek Makerspace celebration, a Chamber
luncheon featuring the State of the City presentation, and the Primrose ribbon cutting at
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Clear Creek Crossing. He also observed the American Motel demolition with
Councilmember Larson and City Manager Goff.
ADJOURNMENT
Mayor Stites adjourned the April 6, 2026, Study Session at 8:22 p.m.
_____________________________
Rachel Hultin, Mayor Pro Tem
__________________________________________________
Onorina Maloney, Senior Deputy City Clerk
Page 1 of 8
MINUTES
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
Monday, April 13, 2026
The meeting was held in a hybrid format, with Councilmembers, City staff,
and members of the public participating either in person at the Municipal
Building (7500 W. 29th Avenue, Wheat Ridge, Colorado) or virtually.
CALL TO ORDER
Mayor Stites called the regular City Council meeting to order on April 13, 2026, at 6:30 p.m.
PLEDGE OF ALLEGIANCE
Those present stood, if able, and recited the Pledge of Allegiance.
ROLL CALL OF MEMBERS
Councilmembers Present: Rachel Hultin, Dan Larson, Kathleen Martell, Scott Ohm, Mike
Okada, Patrick Quinn, Jenny Snell, and Susan Wood.
Absent: None
A quorum was established.
STAFF IN ATTENDANCE
City Manager Patrick Goff, City Attorney Gerald Dahl, Deputy City Manager Marianne
Schilling, City Clerk Janeece Hoppe, Senior Deputy City Clerk Onorina Maloney, and
Deputy City Clerk Lucy Spalenka.
APPROVAL OF MINUTES
Council approved the City Council Meeting Minutes of March 23, 2026, and the Special
Study Session Notes of March 23, 2026, as presented.
Page 2 of 8
APPROVAL OF AGENDA
Mayor Stites announced Council's intent to continue the public hearing for Council Bill
No. 07-2026 (animal welfare ordinance) to June 8, 2026, with a study session on May
18, 2026. No presentation or testimony was taken. Council had no objection to this
continuation.
PROCLAMATIONS AND CEREMONIES
Proclamation – Child Abuse Prevention Month
Mayor Stites presented a proclamation designating April 2026 as Child Abuse
Prevention Month to Patricia Riffle from Rawson House Child Advocacy Center. Riffle thanked the Council, emphasizing how the proclamation strengthens children's voices
and demonstrates the community’s collaboration with those who speak out about
abuse.
Proclamation – Sexual Assault Awareness Month
Mayor Stites proclaimed April 2026 as Sexual Assault Awareness Month and April 29 as
Colorado Denim Day to Brie Miller from Victim Outreach, who underscored the honor of
supporting crime victims and the vital role of police partnerships in providing resources and support.
Oath of Office – Senior Deputy City Clerk, Onorina Maloney
City Clerk Janeece Hoppe administered the oath of office to Onorina Maloney for Senior Deputy City Clerk. Maloney thanked City leadership and the community for their trust,
reaffirming her commitment to serving with purpose and leading with kindness.
Oath of Office – Deputy City Clerk, Lucy Spalenka
Senior Deputy City Clerk Onorina Maloney administered the oath of office to Lucy
Spalenka for Deputy City Clerk. Spalenka thanked the Council for the opportunity and expressed excitement about contributing to the Clerk’s Office in the future
PUBLIC’S RIGHT TO SPEAK
In person
Michael Moody-Wheat Ridge resident - addressed traffic safety concerns at 38th
Avenue and High Court. He recounted a near miss involving a student and a speeding
driver running a red light and other red-light violations resulting in collisions. Moody urged installation of rumble strips and a crossing guard during school hours.
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Melanie Lucier- Wheat Ridge resident- echoed Moody's concerns, recounting a near-
miss incident with her son in a crosswalk due to a speeding driver running a red light.
Lucier also requested clarification regarding contact points and the roles for the 30th Street Main Street Refresh consultant team to facilitate coordination on safety
initiatives.
Greg Primavera -Wheat Ridge resident- reiterated complaints about Lakeside Car Wash,
frustrated by inconsistency in closing north bay doors and maintaining "do not enter" signs on Grace Street. He expressed intent to gather more petition signatures, stressing
the goal of reducing noise rather than closing the business.
Gretchen Josten- Wheat Ridge resident- voiced frustration that despite over a year and
five months without attendance due to promised improvements, the car wash situation is unchanged, with all three bay doors open. She demanded compliance with the June
24, 2025 citation for doors to remain closed during operations, effective noise mitigation on east and north property lines, operation restricted to 7 a.m. to 7 p.m.
according to state law, and enforcement measures against noncompliance.
Chris Nietzold- Wheat Ridge resident- questioned why residents must keep returning to
address the same issues after 14 months. He expressed frustration at having to take time from flight school studies to repeatedly address the noise problem. Nietzold
compared the situation to his Virginia business experience where a small town had
foresight to deny his permit for potential future road expansion, contrasting with what he sees as a special use permit giving the car wash "carte blanche." He emphasized the
ongoing noise disruption residents endure daily.
Jan Facinelli- Wheat Ridge resident- expressed feeling "shoved aside" after initially
feeling hopeful about city support. She described disappointment with the sound study
process, noting that despite agreements for notification and comprehensive testing with various door configurations, residents were excluded from the actual study.
Facinelli reported her own decibel readings exceeding 85 with one bay operating and doors open. She noted the sound engineer deemed the installed fence merely
"decorative" rather than effective sound mitigation, requiring four additional feet of
height for effectiveness. Facinelli questioned the status of the special use permit and expressed being "fed up" with the lack of resolution.
Via Zoom:
Sandra Sands (not online at time of meeting)
Gretchen Josten (addressed in person; no Zoom participation)
Wheat Ridge Speaks:
Item: Public Comments
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Kyle Edewaard
Comment received on April 13, 2026, ∙ 9:34am
I’m writing in regard to the opportunity we have with the Wilmore-Davis Elementary plot. In a city as established as Wheat Ridge, it’s not often we have the ability to develop a
new park, and I’d like to encourage the City Council to take advantage of it. The City Plan
describes the surrounding areas as a wide range of place types: low variety
neighborhood, high variety neighborhood, and regional mixed-use. Now that the
Wadsworth project is complete, I’d ask the City Council to look ten or twenty years into the future when this corridor is more developed and when Wadsworth (with its zoning
height exemption) is lined with apartment buildings and more townhomes are added to the high variety neighborhood. There will be a great need for all these additional children
to have a safe neighborhood play area. Playgrounds and sports fields which these kids
can access without having to cross the busy wide streets of Wadsworth and 38th, or
taking the long hike down the steep hill to Anderson, will be an anchor to future
development and neighborhood character. It’s imperative to the physical and mental health of kids that they have safe places to play outside. Please consider preserving the
sports fields and playgrounds of Wilmore-Davis to be this place for our current and
future children.
1. CONSENT AGENDA
None
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
1. Council Bill No. 07-2026 - An ordinance amending the Wheat Ridge
Municipal Code concerning animal welfare and regulations for the same.
ISSUE:
Several sections of the City’s animal code are outdated, inconsistent, confusing, or do
not reflect current needs or practices. As such, Staff propose several amendments to
the Wheat Ridge Animal and Land Use Code for City Council’s consideration.
Mayor Pro Tem Hultin read the title and issue into the record.
Mayor Stites opened the public hearing.
Motion: Mayor ProTem Hultin moved to continue the public hearing for Council Bill No.
07-2026, an ordinance amending the Wheat Ridge Code of Laws concerning animal
Page 5 of 8
welfare and regulations for the same, to the regular business meeting of the Council
scheduled to commence at 6:30 p.m. on June 8, 2026.
Second: Councilmember Okada Vote: 8 ayes; 0 nays.
Motion to continue the public hearing to June 8, 2026, carried.
2. Council Bill No. 08-2026 – an ordinance amending Chapter 13 of the Wheat Ridge
Code of Laws concerning vehicles and traffic by adding a new Section 13-7,
concerning the violation of vehicle registration requirements to allow for the citation of vehicle registration violations into municipal court.
ISSUE:
Colorado House Bill 25-1112 empowers local authorities in Colorado to enforce vehicle
registration laws, enabling them to issue penalties for unregistered vehicles within their
jurisdictions. This ordinance was modeled to incorporate elements of the new law for
enforcement within the City.
Councilmember Larson read the title and issue into the record.
Mayor Stites opened the public hearing.
City Attorney Dahl explained that the new state statute authorizes municipalities to
enforce vehicle registration violations by issuing citations for expired plates, no plates,
or fictitious plates into municipal court rather than county court, enabling more efficient
enforcement. He noted that the ordinance would take effect immediately upon adoption at the request of the Police Department, as these violations are routinely enforced.
During Council discussion, questions were raised regarding fines and enforcement
procedures. City Attorney Dahl explained that violations would be classified as Class B
traffic infractions and subject to the City’s standard fine schedule. Officers may issue
citations for expired or missing registration whether a vehicle is moving or parked on a public street. Enforcement is based on registration status as of the citation date,
regardless of how long the registration has been expired.
It was further clarified that parked, non-operational vehicles are subject to enforcement
under the ordinance. Discussion also addressed revenue implications, with clarification
that the City would retain applicable fines and court costs, while assuming associated administrative costs for municipal court operations.
Additional discussion addressed out-of-state registrations. It was noted that such vehicles may also be cited if registration is expired, though enforcement may present
additional practical verification challenges.
Page 6 of 8
Mayor Stites closed the public hearing.
Motion: Councilmember Larson moved to approve Council Bill No. 08-2026, an
ordinance amending Chapter 13 of the Wheat Ridge Code of Laws, concerning vehicles
and traffic, by adding a new Section 13-7, concerning the violation of vehicle registration
requirements, to allow for the citation of vehicle registration violations into municipal
court, and that it takes effect upon adoption, as provided by Section 5.11 of the Charter.”
Second: Councilmember Ohm Vote: 8 ayes; 0 nays.
Motion carried.
ORDINANCES ON FIRST READING
3. Council Bill No. 09-2026 – an ordinance approving the rezoning for property located
at 3338 Depew Street from Residential-Three (R-3) to Residential-One C (R-1C)
ISSUE:
The owner of the property at 3338 Depew Street is requesting approval of a zone
change from Residential-Three (R-3) to Residential-One C (R-1C). The zone change will
result in zoning that encourages investment in the site and will enable the existing land
use to become more conforming with the zoning.
Councilmember Martell read the title and issue into the record.
Motion: Councilmember Martell moved to approve Council Bill No. 09-2026, an
ordinance approving the rezoning of property located at 3338 Depew Street from
Residential-Three (R-3) to Residential-One C (R1-C) on first reading, order it published by
title in the paper and in full on the City’s website as provided by the Home Rule Charter,
public hearing set for Monday, May 11, 2026, at 6:30 p.m. as a virtual meeting and in
City Council Chambers, and that it take effect 15 days after final publication.”
Second: Councilmember Quinn Vote: 8 ayes; 0 nays.
Motion carried.
DECISIONS, RESOLUTIONS, AND MOTIONS
No matters were presented.
CITY MANAGER'S MATTERS
City Manager Goff deferred comment to the Study Session
Page 7 of 8
CITY ATTORNEY'S MATTERS
No matters were presented
ELECTED OFFICIALS' MATTERS
Councilmember Martell invited everyone to a sustainability event and plant giveaway at
Panorama Park on April 18, 2026, from 11:00 a.m. to 1:00 p.m., featuring water-wise
plants discussion and a plant giveaway.
Councilmember Snell recognized the clerk's office staff as "superstars" and thanked
residents who spoke about safety and noise issues. She personally thanked Clancy's staff for their support during a recent family celebration of life, praising their wonderful
service to the community. She also appreciated the Senior Deputy City Clerk’s
commitment to "lead with kindness."
Councilmember Okada had no matters to report
Councilmember Larson noted upcoming events including Thomas Jefferson Day, National Record Store Day (with Black and Red 2 participating), Nuggets and Avalanche
playoffs, Rockies' new optimistic ownership, Wheat Ridge Water District following
Denver Water restrictions, and International Dark Sky Week.
Councilmember Wood had no matters to report.
Councilmember Quinn expressed sympathy for car wash neighbors and traffic safety concerns, encouraging people to "be good neighbors" by slowing down, keeping eyes
open for children and pets, and taking time to be considerate.
Councilmember Ohm thanked the City for its efforts on water conservation, noting the commitment to reducing usage even when landscaping impacts may occur. He
attended Future Farmers of America at the high school, praising students' enthusiasm and community spirit. Regarding ongoing issues, he expressed concern about the 14-
month car wash situation and need for expedited resolution, as well as school safety
needs, sharing personal experiences walking children to school and encountering traffic
dangers.
Mayor Pro Tem thanked staff and Council for the productive Saturday retreat addressing future planning work requiring robust community engagement. She noted
increased pedestrian and bicycle activity among families traveling to school over the
past three years. She clarified that the upcoming animal code hearing in June would address three specific items: swine/domestic pigs, cats at large, and venomous animal
definitions. She also reported presenting at Civic Spark with the City Manager, describing it as an uplifting civic engagement experience. She announced her
Page 8 of 8
appointment as Vice Chair of the Jefferson County Transportation Action and Advisory
Group and noted upcoming I-70/Kipling construction impacts and improvements
related to I-70/Garrison and Ward Road.
Mayor Stites thanked residents for bringing forward community concerns, and noted
challenges associated with Jefferson County school consolidations resulting in larger elementary school populations on smaller neighborhood streets, requiring safety
attention. He announced the passing of longtime resident Roger Loscher and extended
condolences to the family. He commented on the productive weekend workshop and expressed optimism regarding upcoming City work despite challenges. He also
highlighted development progress at Clear Creek Crossing, including openings at Prost and Bonfire, and noted positive community momentum in comparison to other
municipalities.
ADJOURNMENT
There being no further business to come before Council, Mayor Stites adjourned the
April 13, 2026, Regular Council Meeting at 7:44 p.m.
_________________________________________________
Rachel Hultin, Mayor Pro Tem
__________________________________________________ Onorina Z. Maloney, Senior Deputy City Clerk
Page 1 of 3
NOTES
CITY COUNCIL SPECIAL STUDY SESSION
CITY OF WHEAT RIDGE, COLORADO
Hybrid Meeting
Monday, April 13, 2026
The Special Study Session was held both in person and virtually in a
hybrid format at 7500 West 29th Avenue, Municipal Building, Council
Chambers. Councilmembers and City staff were present in the Council
Chambers. Members of the public were able to observe and participate
either in person or virtually.
CALL TO ORDER
The April 13, 2026, Special Study Session was called to order by Mayor Stites at 7:48 p.m.
ATTENDANCE Councilmembers present: Rachel Hultin, Dan Larson, Kathleen Martell, Scott Ohm, Mike Okada, Patrick Quinn, Jenny Snell, and Susan Wood.
Absent: None
STAFF IN ATTENDANCE City Manager Patrick Goff, City Attorney Gerald Dahl, and Senior Deputy City Clerk
Onorina Maloney.
PUBLIC COMMENT ON AGENDA ITEMS
No public comment was received in person, via Zoom, or through Wheat Ridge Speaks.
1. JEFFERSON COUNTY PUBLIC SCHOOLS UPDATE
Page 2 of 3
City Manager Goff introduced Jefferson County Public Schools Board President
Michelle Applegate, who provided an update on district operations, achievements, and
ongoing challenges. Applegate, an engineer specializing in air compliance and decarbonization, has served on the board for three years. She began by outlining the
scope of the district, noting that Jefferson County Public Schools (Jeffco) serves approximately 75,000 students across 145 schools and employs roughly 14,000 staff
members, making it the largest employer in Jefferson County.
Applegate highlighted several recent accomplishments. She described the opening of the new Fletcher Miller School, designed specifically for students with significant
accessibility needs, featuring hallways and lighting tailored to support a wide range of physical and sensory requirements. She also reported that the district achieved a 94
percent graduation rate—its highest in 16 years and approximately eight percent above
the state average.
She emphasized the strength of Jeffco’s Career and Technical Education (CTE)
programs, which currently serve about 14,000 students. Applegate noted that CTE participants demonstrate higher graduation rates and benefit from hands-on training
aligned with emerging workforce needs. She referenced projections indicating that 65
percent of current students will ultimately work in jobs that do not yet exist,
underscoring the district’s focus on future-ready skills.
Applegate also reviewed academic progress following districtwide curriculum alignment. Early literacy data show that 63 percent of K–3 students are now at or above
grade level, up from 39 percent at the start of the year, and 67 percent of students are
meeting phonics benchmarks, compared with 55 percent nationally. Middle school efforts are centered on smoother transitions, while high schools are implementing
“reimagined” instructional models designed to prepare students for evolving career pathways.
Turning to financial conditions, Applegate outlined significant budget pressures driven
by declining enrollment—approximately 1,500 fewer students each year, down from a peak of 90,000—as well as increased compensation needs and uncertain state funding.
The district has implemented $40 million in reductions, including approximately 150 positions affecting 50 employees, and schools have absorbed budget cuts ranging from
2 to 9 percent depending on size and needs.
She presented three potential November ballot options under consideration: a $75
million general-purpose mill levy override (the maximum allowed), a $135 million
package combining general-purpose and special-purpose overrides, or a general-purpose mill levy paired with a bond. Estimated taxpayer impacts range from
$21 to $45 annually per $100,000 of assessed value. Applegate noted that without
additional voter-approved funding, the district may need to implement further
reductions, including potential hiring freezes, pay freezes, and fewer contact days.
Page 3 of 3
Council Discussion
Councilmembers engaged in a detailed discussion with President Applegate regarding district funding, enrollment trends, and long-term planning. Members asked about
funding comparisons with neighboring districts, and Applegate confirmed that Jefferson County receives approximately $3,000 to $4,000 less per student than
Boulder and Denver, which affects teacher compensation and recruitment efforts.
Council also inquired about enrollment projections, acknowledging the decline from a peak of 90,000 students to the current 75,000, with an anticipated annual loss of
roughly 1,500 students.
Council sought clarification on the distinctions between general-purpose mill levy
funding, which provides broad operational flexibility, and special-purpose mill levies,
which are restricted to capital and technology expenditures. Members also discussed
the impact of charter school enrollment on district resources and the broader
distribution of funding across Jefferson County.
Capital funding needs and deferred maintenance were also addressed. Applegate
described ongoing infrastructure pressures and explained how a general-purpose mill
levy override could help stabilize operations, in contrast to special-purpose funding that is limited to specific categories.
Councilmembers asked about enrollment and capacity trends specific to Wheat Ridge, noting that the city has the highest elementary capacity in the district. They also
discussed the influence of Wheat Ridge High School’s innovative programming and
strong CTE offerings on districtwide instructional strategy. Applegate emphasized the positive impact of these programs on student engagement and success and expressed
interest in continued collaboration between the district and the City of Wheat Ridge to support shared educational goals.
ADJOURNMENT
Mayor Stites adjourned the Special Study Session of April 13, 2026, at 9:01 p.m.
_____________________________
Rachel Hultin, Mayor Pro Tem
_________________________________________________ Onorina Maloney, Senior Deputy City Clerk
PROCLAMATION
NATIONAL WALK, BIKE AND ROLL TO SCHOOL DAY
WHEREAS, walking, biking, and rolling to school promote healthy lifestyles, reduce traffic congestion,
improve air quality, and foster safer, more connected communities; and
WHEREAS, adults driving children to school can account for up to 25 percent of the morning rush
hour traffic in the vicinity of schools; and
WHEREAS, reducing the number of vehicles results in increased safety, reduced traffic congestion, improved air quality, and less fuel consumption; and
WHEREAS, National Walk, Bike & Roll to School Day encourages students, families, and community
members to choose active transportation, building lifelong habits that support physical and mental
well-being; and
WHEREAS, this event highlights the importance of safe routes to school, inspiring Wheat Ridge
leaders to prioritize the safety of youth walking and biking through investments in sidewalks,
crosswalks, bike lanes, and accessibility for all; and
WHEREAS, participation in Walk, Bike & Roll to School Day in Wheat Ridge strengthens neighborhood
connections, promotes environmental stewardship, and celebrates the lifelong joy of active travel;
NOW, THEREFORE, BE IT RESOLVED that the Mayor and the City Council of Wheat Ridge do hereby
proclaim May 6, 2026, as National Walk, Bike & Roll to School Day in Wheat Ridge, Colorado, and encourage all residents to join in supporting safe, healthy, and active transportation of our students.
IN WITNESS THEREOF on this 27th day of April 2026.
Janeece Hoppe, City Clerk Korey Stites, Mayor
PROCLAMATION
EARTH DAY – APRIL 22,2026/NATIONAL ARBOR DAY – APRIL 24,2026
WHEREAS, the City of Wheat Ridge is home to a vibrant network of parks, open spaces, and the Clear
Creek greenbelt that contributes to the health, well-being, and quality of life for our residents; and
WHEREAS, Wheat Ridge residents, businesses, and community partners have a long-standing commitment to environmental stewardship, sustainability, and enhancing the natural beauty of our community; and
WHEREAS, the City’s urban forest plays a vital role in providing shade, improving air quality, conserving energy, managing stormwater, and strengthening neighborhood character; and
WHEREAS, trees provided one of the first business opportunities in Wheat Ridge in the 1860's; and
WHEREAS, Wheat Ridge has been recognized as a “Tree City U.S.A” for 47 consecutive years, demonstrating an ongoing commitment to professional forestry management and tree preservation; and
WHEREAS, the City’s Forestry, Parks, and Open Space programs, along with engaged residents and
volunteers, actively work to plant, maintain, and protect the community tree canopy and natural areas; and
WHEREAS, Earth Day and Arbor Day provide an opportunity to celebrate local efforts such as tree planting, environmental education, water conservation, and stewardship of our parks and open spaces,
NOW THEREFORE, BE IT RESOLVED, I, Korey Stites, Mayor of the City of Wheat Ridge, and the Wheat Ridge City Council do hereby declare Wednesday, April 22, 2026, as CITY OF WHEAT RIDGE EARTH DAY CELEBRATION
Encouraging residents to support local sustainability efforts, conserve water, reduce waste, and care for the natural resources that make Wheat Ridge a unique and livable community; and I also declare Friday, April 24, 2026, as
CITY OF WHEAT RIDGE ARBOR DAY CELEBRATION
Encouraging residents, businesses and community groups to plant, care, and celebrate trees throughout Wheat Ridge, and to continue building a healthy and resilient urban forest for future generations.
Janeece Hoppe, City Clerk Korey Stites, Mayor
PROCLAMATION
ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH
WHEREAS, Asian American and Pacific Islander Heritage Month is a month to celebrate and
pay tribute to the contributions of generations of Asian American and Pacific Islanders to American
history, society, and culture; and
WHEREAS, the origin of Asian American and Pacific Islander Heritage Month dates back to
1978 when five Congressional resolutions were introduced proposing a week in May be designated to
commemorate the accomplishments of Asian American and Pacific Islanders; and
WHEREAS, in 1992, President George H.W. Bush expanded the week into a month-long
celebration recognizing the significant role Asian Americans and Pacific Islanders have played in the
creation of a dynamic and pluralistic American society with their contributions to the sciences, arts,
industry, government, and commerce; and
WHEREAS, the month of May was chosen to commemorate the immigration of the first
Japanese to the United States on May 7, 1843, and to mark the anniversary of the completion of the
transcontinental railroad on May 10, 1869, whose tracks were mostly laid by Chinese immigrants; and
WHEREAS, generations of Asian American and Pacific Islanders of all backgrounds
have been inspirational examples of leaders and trailblazers and have a longstanding history
of making significant cultural, economic and scientific contributions across the United States.
NOW THEREFORE BE IT RESOLVED, I, Korey Stites, Mayor of the City of Wheat Ridge, along with the Wheat Ridge City Council, formally designate the month of May 2026, as
ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH
and encourage everyone to commemorate this important occasion in recognition of the numerous contributions made by the Asian American and Pacific Islander communities locally,
nationally, and globally.
IN WITNESS WHEREOF, on this 27th day of April 2026.
Janeece Hoppe, City Clerk Korey Stites, Mayor
ITEM NUMBER: 1a
DATE: April 27, 2026
REQUEST FOR CITY COUNCIL ACTION
MOTION
TITLE: MOTION TO CANCEL THE JULY 6 AND JULY 20, 2026, CITY
COUNCIL STUDY SESSIONS FOR ENGAGE WHEAT RIDGE MONTH
☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS
☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
Mayor Pro Tem Hultin, along with members of City Council, have requested that the
Study Sessions on July 6 and July 20, 2026, be cancelled. City Council Members will utilize this time to engage with Wheat Ridge residents through District meetings and
attendance at community events. The regular City Council Meetings held on July 13,
and July 27 will still be held to conduct Council business.
PRIOR ACTION:
None
FINANCIAL IMPACT:
None
BACKGROUND:
None
RECOMMENDATIONS:
Staff recommend canceling the City Council Study Sessions scheduled for July 6 and July 20, 2026.
RECOMMENDED MOTION:
“I move to cancel the July 6 and July 20, 2026, City Council Study Sessions.”
Or,
Council Action Form – Cancellation of July 6 and 20, 2026, City Council Study Sessions
April 27, 2026
Page 2
“I move to not cancel the July 6 and July 20, 2026, City Council Study Sessions for the
following reason(s)...”
REPORT PREPARED/REVIEWED BY:
Rhiannon Curry, Executive Assistant
Marianne Schilling, Deputy City Manager
Patrick Goff, City Manager
ATTACHMENTS:
1. None
ITEM NUMBER: 1b
DATE: April 27, 2026
REQUEST FOR CITY COUNCIL ACTION
MOTION
TITLE: MOTION AWARDING A CONTRACT TO MARTIN MARIETTA
MATERIALS, INC. IN THE AMOUNT OF $2,028,931.62 WITH
A CONTINGENCY AMOUNT OF $202,893.16 FOR A TOTAL
APPROVED AMOUNT OF $2,231,824.78 FOR THE 2026
RESIDENTIAL STREETS PROJECT
☐PUBLIC HEARING
☒BIDS/MOTIONS
☐RESOLUTIONS
☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
Four (4) bids were received in response to the city’s Invitation for Bids to complete the
2026 Residential Streets Project. The lowest responsive bidder is Martin Marietta
Materials Inc. It is recommended that the city enter into a contract with Martin Marietta Materials, Inc. to perform the work for the 2026 Residential Streets Project.
PRIOR ACTION:
In 2024 the City contracted with Streetlogix to complete a citywide PCI assessment of
all asphalt roads. Based on the information collected, a Pavement Condition Index (PCI) map was developed and used to select streets in need of mill and overlay.
FINANCIAL IMPACT:
Funding in the amount of $2,000,000 was budgeted in the CIP fund (300-80884-303) for
the Residential Streets Project. $304,080.33 will be paid from the Open Space fund (320-80871-601) for the Parks portion of the project.
BACKGROUND:
Based on the information collected by Streetlogix, staff developed a list of streets in
need of paving and preventive maintenance. The list was used to create an Invitation to Bid (ITB) to solicit for contractors to complete the 2026 Residential Streets Project. The
Residential Street Project this year also includes resurfacing the parking lots at
Prospect and Anderson Parks.
Council Action Form – 2026 Residential Streets Project April 27, 2026
Page 2
An ITB was posted on March 13, 2026. A pre-bid meeting was held on March 25, 2026,
which was attended by four prospective contractors.
Formal bids for the project were opened on April 9, 2026. Four bids were received; with
the lowest responsive bidder determined to be Martin Marietta Materials, Inc.
A summary of the bids received are shown in the following table:
Bidder Bid Amount
Brannan Sand & Gravel $2,053,670.86
Asphalt Specialties Company, Inc. $2,058,251.58
APC Construction $2,666,640.00
Martin Marietta Materials, Inc. $2,028,931.62
Engineer’s Estimate $2,180,604.17
Martin Marietta Materials, Inc. will have 120 working days to complete the project in
accordance with the “Notice to Proceed”. The project is scheduled to start in June and will finish by late September.
Information on the project will be posted to the City’s website and through the City’s social media channels. Additionally, the contractor will be required to provide
notification to individually impacted residents.
RECOMMENDATIONS:
Staff recommend awarding a contract to Martin Marietta Materials, Inc. in the amount
of $2,028,931.62 for the 2026 Residential Streets Project, with a contingency amount of 10% or $202,893.16 for a total not-to-exceed amount of $2,231,824.78.
RECOMMENDED MOTION:
“I move to award a contract to Martin Marietta Materials, Inc. in the amount of
$2,028,931.62 with a contingency amount of $202,893.16 for a total approved amount of $2,231,824.78 for the 2026 Residential Streets Project.”
Or,
“I move to deny award of a contract to Martin Marietta Materials, Inc. in the amount of
$2,028,931.62 with a contingency amount of $202,893.16 for a total approved amount
of $2,231,824.78 for the 2026 Residential Streets Project for the following reason(s).”
Council Action Form – 2026 Residential Streets Project April 27, 2026
Page 3
REPORT PREPARED/REVIEWED BY:
Daniel Martinez, CIP Program Manager
Kent Kisselman, Director of Public Works Patrick Goff, City Manager
ATTACHMENTS:
1. Martin Marietta Materials, Inc. Contract
2. Project map of streets
ITB-26-10-2026 Residential Streets Project
CITY OF WHEAT RIDGE
26-10-Residential Streets Project
AGREEMENT
THIS AGREEMENT, made this 14th day of April, 2026, by and between the City of Wheat Ridge, Colorado, hereinafter called "Owner" and Martin Marietta Materials, Inc., 4123 Parklake Ave., Raleigh, NC 27612, hereinafter called
"Contractor".
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned the parties agree as
follows:
1.The Contractor agrees to furnish all materials, supplies, tools, equipment, labor, and other services necessary to
complete the construction of the Project titled, ITB-26-10-2026 Residential Streets Project, in accordance withthe Contract Bid Documents.
2.The Contractor agrees to perform all the Work described in the Contract Bid Documents and comply with theterms therein for the Total Contract amount of two-million, twenty-eight thousand, nine-hundred thirty-onedollars and sixty-two cents, ($2,028,931.62).
3.The Contractor agrees to commence the Work required by the Contract Documents within Fourteen (14)
calendar days after the date of the Notice to Proceed and to complete the same within 120 working days after thedate of the Notice to Proceed unless the time for completion is extended otherwise by written changes to the
Contract Bid Documents.
4.The term "CONTRACT BID DOCUMENTS" means and includes the following:
A Signature Page K Agreement B Advertisement for Bids L Payment Bond
C Information for Bidders M Performance Bond D Contractor Qualification N Notice to Proceed
E Bid Form O Final Receipt F Bid Schedule P Project Special Provisions
G List of Subcontractors Q General Provisions H Non-Discrimination Assurance R Addenda I Non-Collusion Affidavit Q Drawings/ Exhibits J Bid Bond S Keep Jobs in Colorado
5.The Owner will pay to the Contractor in the manner and at such times as set forth in the General Conditions, such
amounts as required by the Contract Documents.
6.Section 2-3 (a) – (e) of the City's Code of Laws is presented below:
(a)Fiscal year. Fiscal year for the city shall commence on January 1 and end on December 31.
(b)Budget contains appropriations. The city council shall annually adopt a budget in a manner
consistent with the provisions of Chapter X of the Home Rule Charter of the City of Wheat Ridge.Upon the annual adoption by the city council of each fiscal year's budget, levels of authorizedexpenditures from the funds indicated within the annual budget itself and/or the adopting resolutionshall constitute the appropriation of the amounts specified therein for the purposes specified therein.
During the course of each fiscal year, approval by the city council of contracts for goods or services,and/or approval of bids for the provision of specified goods or services, shall likewise constitute
appropriations of the amounts specified therein for the purposes specified therein.
ATTACHMENT 1
ITB-26-10-2026 Residential Streets Project
(c)No contract to exceed appropriation. During each and any fiscal year, no contract entered into by oron behalf of the city shall expend or contract to expend any money, or incur any liability, nor shallany contract be entered into nor any bid be awarded by or on behalf of the city which, by its terms,involves the expenditure of money for any of the purposes for which provision is made either in theadopted budget or adopting resolution, including any legally authorized amendments thereto, inexcess of the amount appropriated in the budget or the approved contract or bid award. Any contract
or bid award, either verbal or written, made in violation of the provisions of this section shall be voidas to the city and no city monies from any source whatsoever shall be paid thereon.
(d)Amendments and authorized expenditures. Nothing contained herein shall preclude the city councilfrom adopting a supplemental appropriation in a manner consistent with the provisions of Section10.12 of the Home Rule Charter of the city. Further, nothing contained in this section shall preventthe making of contracts for governmental services or for capital outlay for a period exceeding one (1)
year if such contracts are otherwise allowed by the Home Rule Charter of the city; provided,however, any contract so made shall be executory only for the amounts agreed to be paid for such
services to be rendered in succeeding fiscal years.
(e)Notice to parties contracting with the city. All persons contracting with, or selling goods or servicesto, the city are hereby placed upon notice of the provisions of this section. The provisions of thissection shall become a part of the Merit System Personnel Rules and Regulations of the City of
Wheat Ridge; shall be referred to specifically in all public works bid documents and contracts; andshall be incorporated into, and specially noted within, all other contracts entered into by or on behalf
of the city wherein city funds are used to pay for said contract.
7.Section 2-4 of the City Code of Laws is presented below:
(a)The city may, by contract, require the contractor awarded a public works contract to waive, releaseor extinguish its rights to recover costs or damages, or obtain an equitable adjustment, for delays in
performing such contract if such delay is caused, in whole or in part, by acts or omissions of the cityor its agents, if the contract provides that an extension of time for completion of the work is thecontractor's remedy for such delay. Such a clause is valid and enforceable, any provision of statelaw to the contrary notwithstanding.
(b)The city council, by this ordinance (Ordinance No. 812), declares its local contracting powers to be amatter of purely local concern, and further specifically intends to supersede, pursuant to its powers
under Article XX of the Colorado Constitution, the provisions of Sections 24-91-101 and 24-91-103.5, C.R.S., insofar as they conflict with the provisions of this section of the Code of Laws of theCity of Wheat Ridge, Colorado.
8.Any notice or communication given pursuant to this Agreement to the City shall be made in writing:
Contact Information City Contractor
Name: Daniel Martinez Ray Rodriguez
Office Phone: 303-235-2868 720-392-7451
Email Address: dmartinez@wheatridge.gov colorado.bids@martinmarietta.com
Address: 7500 W 29th Ave. 6820 Powell Street
City, State, Zip Code Wheat Ridge, CO 80033 Loveland, CO 80538
9.The Contractor agrees to abide by the requirements under EXECUTIVE ORDER NO. 11246 as amended,including specifically the provisions governed by the Equal Opportunity Commission and also to abide by therequirements of the IMMIGRATION REFORM AND CONTRACT ACT OF 1986 and the requirements of theAMERICANS WITH DISABILITIES Act of 1991; and the United States Department of Transportation Title VIRegulations at 49 CFR Part 21 requirements under the Civil Rights Act of 1964, assuring that no person shall onthe grounds of race, color, or national origin be excluded from participation in the opportunity to bid, or bediscriminated against in consideration of award of this project.
10.In accordance with CRS Title 24, Article 91, Section 103.6, Paragraph 2, Subparagraph a, the City of WheatRidge hereby states that funds have been appropriated for this Project in an amount equal to or in excess of theOriginal Contract Amount.
In accordance with CRS Title 24, Article 91, Section 103.6, Paragraph 2, Subparagraph a, the City of WheatRidge hereby states that funds have been appropriated for this Project in an amount equal to or in excess of the
Original Contract Amount.
11.Vendor Performance Feedback
ITB-26-10-2026 Residential Streets Project
The City of Wheat Ridge has implemented a requirement for Project Managers to assess each vendor’s performance and issue a determination as to whether the City should award the vendor future City contracts. All contracts will need to be considered as part of the requirement. The following criteria will be evaluated annually for renewable contracts and at contract closeout for one-time agreements: a.Work completed on timeb.Work completed within budget
c.Work completed as per the Scope of Workd.Future awards recommendation
12.This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators,successors, and assigns.
13.Each party has reviewed the items contained within this contract and recommend executing this contract toproceed with the agreed upon Statement of Work.
______________________________________ __________ Whitney Mugford-Smith, Procurement Manager Date Signed
__________ ______________________________________ Daniel Martinez, CIP Manager Date Signed
______________________________________ __________
Kent Kisselman, Director of Public Works Date Signed
ITB-26-10-2026 Residential Streets Project
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original on the date first above written.
ATTEST: OWNER
CITY OF WHEAT RIDGE 7500 WEST 29TH AVENUE Onorina Maloney, Senior Deputy City Clerk WHEAT RIDGE, C0 80033 303-234-5900
Date Patrick Goff, City Manager
(Seal)
APPROVED AS TO FORM: CONTRACTOR
Martin Marietta Materials, Inc. Gerald Dahl, City Attorney 4123 Parklake Ave. Raleigh, NC 27612
ATTEST TO CONTRACTOR:
Authorized Signature
Full Name
Signature
Title Title
Date Date
ITB-26-10-2026 Residential Streets Project
PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS: that
Martin Marietta Materials, Inc. (Name of Contractor)
4123 Parklake Ave., Raleigh, NC 27612 (Address of Contractor)
A hereinafter called "PRINCIPAL", and
(Name of Surety)
(Address of Surety)
hereinafter called "Surety", are held and firmly bound unto the City of Wheat Ridge, 7500 West 29th Avenue, Wheat
Ridge, Colorado 80033, hereinafter called "Owner", in the penal sum of two-million, twenty-eight thousand, nine-hundred thirty-one dollars and sixty-two cents, ($2,028,931.62) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the Owner, dated the day of _________, 2026, a copy of which is hereto attached and made a part hereof for the
Project titled, ITB-26-10-2026 Residential Streets Project , in accordance with the Contract Bid Documents including:
Base Bid – $2,028,931.62
NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, Subcontractors and corporations
furnishing materials for or performing labor in the prosecution of the Work provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and
coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such Work, and all insurance premiums on said WORK, and for all labor performed in such work whether by Subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the Contract or to the Work to be performed or the Specifications accompanying the same shall in any wise affect its obligation on this Bond, and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the Contract or to the Work or to the Specifications.
*Insert "a corporation", "a partnership", or "an individual" as applicable.
ITB-26-10-2026 Residential Streets Project
IN WITNESS WHEREOF, this instrument is executed in one part, each of which shall be deemed an original, this the
day of , 2026
ATTEST: PRINCIPAL
CORPORATE SECRETARY PRINCIPAL
ADDRESS BY
ADDRESS
(SEAL)
SURETY ATTEST:
SURETY
ADDRESS BY (ATTORNEY IN FACT)
ADDRESS
(SEAL)
Note: Date of Bond must not be prior to date of Contract. If Contractor is partnership, all partners should execute bond.
IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570, as amended) and be authorized to transact business in the State of Colorado.
ITB-26-10-2026 Residential Streets Project
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: that
Martin Marietta Materials, Inc. (Name of Contractor)
4123 Parklake Ave., Raleigh, NC 27612 (Address of Contractor)
A hereinafter called "PRINCIPAL", and
(Name of Surety)
(Address of Surety)
hereinafter called "Surety", are held and firmly bound unto the City of Wheat Ridge, 7500 West 29th Avenue, Wheat
Ridge, Colorado 80033, hereinafter called "Owner", in the penal sum of two-million, twenty-eight thousand, nine-hundred thirty-one dollars and sixty-two cents, ($2,028,931.62) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the Owner, dated the day of _________, 2026, a copy of which is hereto attached and made a part hereof for the
Project titled, ITB-26-10-2026 Residential Streets Project , in accordance with the Contract Bid Documents including:
Base Bid – $2,028,931.62
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants,
terms, conditions, and agreements of said Contract during the original term thereof, and any extensions thereof which may be granted by the Owner, with or without notice to the Surety and during the one year guarantee period, and if he
shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the Owner from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any default, then this obligation shall be void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the Work to be performed or the Specifications accompanying
the same shall in any wise affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the Specifications.
PROVIDED, FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
*Insert "a corporation", "a partnership", or "an individual" as applicable.
ITB-26-10-2026 Residential Streets Project
IN WITNESS WHEREOF, this instrument is executed in one part, each of which shall be deemed an original, this the
day of , 2026
ATTEST: PRINCIPAL
CORPORATE SECRETARY PRINCIPAL
ADDRESS BY
ADDRESS
(SEAL)
SURETY ATTEST:
SURETY
ADDRESS BY (ATTORNEY IN FACT)
ADDRESS
(SEAL)
Note: Date of Bond must not be prior to date of Contract. If Contractor is partnership, all partners should execute bond.
IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570, as amended) and be authorized to transact business in the State of Colorado.
Line Item Description Quantity Unit of Measure Unit Cost Total
1 Mobilization & Demobilization 1 LS $46,145.76 $46,145.76
2 Third Party Materials Testing 1 LS $30,697.68 $30,697.68
3 Traffic Control 1 LS $93,180.73 $93,180.73
4 1.5" Milling 125000 SY $1.11 $138,750.00
5 2" Asphalt 14000 TON $80.21 $1,122,940.00
6 3' Sidewalk 1100 LF $38.30 $42,130.00
9 Curb and Gutter 350 LF $47.88 $16,758.00
10 Inlet (Storm Water)3 EACH $3,191.93 $9,575.79
13 Double Yellow 2500 LF $2.50 $6,250.00
14 Solid White 100 LF $2.50 $250.00
15 Stop Bar (24" Width)150 LF $28.16 $4,224.00
16 Crosswalk Bars (2'x10')11 EACH $281.64 $3,098.04
18 Remove 12" of existing and replace with 6" class 6 road base 300 SY $32.85 $9,855.00
19 6" Asphalt of existing dirt cul-de-sac 100 TON $96.36 $9,636.00
20 Asphalt Patching 100 TON $139.09 $13,909.00
21 Road Base Class 6 100 TON $69.16 $6,916.00
22 Concrete Speed Hump - See documents for additional 7 EACH $9,043.79 $63,306.53
23
Concrete Speed Hump Advance Warning Markings
(Thermoplastic) - - See documents for additional information 14 EACH $516.34 $7,228.76
Total $1,624,851.29
Line Item Description Quantity Unit of Measure Unit Cost Total
21 Mobilization and Demobilization 1 LS $6,139.80 $6,139.80
22 Third Party Materials Testing 1 LS $4,169.95 $4,169.95
23 Traffic Control 1 LS $4,898.98 $4,898.98
24 1.5" Milling 26000 SY $1.54 $40,040.00
25 2" Asphalt 2800 TON $81.49 $228,172.00
26 Restripe parking lots and roads back to current configuration 1 EACH $9,601.86 $9,601.86
27 Remove Stockpile on site and reinstall wheel stops 160 EACH $52.16 $8,345.60
28 Furnishing and installing new wheel stops as needed 20 EACH $119.96 $2,399.20
29 Remove and Replace Galvanized Street Sign Post 2 EACH $156.47 $312.94
Total $304,080.33
Line Item Description Quantity Unit of Measure Unit Cost Total
1 Crack Seal - Enter Quantity and Unit Cost with total equaling 25000 LBS $4.00 $100,000.00
Total $100,000.00
CONTRACTOR’S QUALIFICATION FORM
Your Bid Will Not Be Processed If Incomplete
SECTION I - IDENTIFICATION
1. Identification of Applicant Firm
A.
Exact Legal Name of Applicant Firm DUNS #
B.
Street Address City State Zip Code
C.
(Mailing Address, if different from above)
D. Primary Company Telephone No. E-mail.
E. Applicant Firm's Contact Person for Public Works Office follow-up:
Print or Type Name Position Telephone Number
F. Has the Applicant Firm changed its address or has the Firm or its Owner(s) operated under any other name(s)
including other DBAs in the past five years? If yes, explain fully on a separate sheet of paper. ☐ No ☐ Yes
G. Type of business organization:
YEAR organization established: NUMBER of current full time employees:
☐ Sole Proprietor ☐ Corporation – [Date and State of Incorporation
☐ Limited Partnership ☐ General Partnership
[Date and State of Partnership filing
☐ Limited Liability Company ☐ Limited Liability Partnership
[Date and State of filing
☐ Other (describe)
Type of service(s) to be provided to the City of Wheat Ridge.
☐ General Contractor ☐ Concrete Flatwork
☐ Storm Sewer ☐ Concrete Structures
☐ Traffic Signals ☐ Slurry Seal
☐ Grading ☐ Fog Seal
☐ Asphalt Paving ☐ Crack Sealing
☐ Concrete Paving ☐ Landscaping
☐ Signing ☐ Striping
☐ Traffic Control ☐ Other (describe)
SECTION II - OWNERSHIP/MANAGEMENT, PROJECT MANAGEMENT,
SUPERVISORS, AND RELATED ENTITIES
1. Owners
List Owners of Applicant Firm.
Full Legal Name Title Years of Related
Experience
% Of
Ownership
[Use additional sheets if necessary]
2. Project Management Team, Supervisors and Employees Who Will Be Working Directly On the Project(s).
List the full names of the primary employees of the proposed Project Team.
Full Legal Name Present Position Years of
Related Experience
% of Time
Devoted to Project
Professional
Licenses
[Use additional sheets if necessary]
3. Resume
Attach resumes of the Project Management Team showing the last five years of employment in this field. Resumes must be comprehensive and include of Firms worked for and dates of employment. (RESUMES are not
required from Materials Suppliers (Vendors).
4. Contractor’s License(s)
The awarded Contractor must obtain or have a current City of Wheat Ridge Municipal Contractor’s License
within 7 days of Council approval of bid award.
SECTION III - CONTRACTING HISTORY
1. Contracting History
A. List the applicant Firm’s six largest contracts in the last three years.
1. Company Name Contact Name
Street Address
City State Zip Code
Phone No: E-mail:
Contract Name & Number
Contract Amount Start/Completion Dates
Description of Work
Prime or Subcontractor
2. Company Name Contact Name
Street Address
City State Zip Code
Phone No: E-mail:
Contract Name & Number
Contract Amount Start/Completion Dates
Description of Work
Prime or Subcontractor
3. Company Name Contact Name
Street Address
City State Zip Code
Phone No: E-mail:
Contract Name & Number
Contract Amount Start/Completion Dates
Description of Work
Prime or Subcontractor
SECTION III - CONTRACTING HISTORY – (Continued)
4. Company Name Contact Name
Street Address
City State Zip Code
Phone No: E-mail:
Contract Name & Number
Contract Amount Start/Completion Dates
Description of Work
Prime or Subcontractor
5. Company Name Contact Name
Street Address
City State Zip Code
Phone No: E-mail:
Contract Name & Number
Contract Amount Start/Completion Dates
Description of Work
Prime or Subcontractor
6. Company Name Contact Name
Street Address
City State Zip Code
Phone No: E-mail:
Contract Name & Number
Contract Amount Start/Completion Dates
Description of Work
Prime or Subcontractor
SECTION III - CONTRACTING HISTORY – (Continued)
In the past five years has the Applicant Firm or any Affiliate been the subject of any of the following actions?
A. Been suspended, debarred, disqualified, or otherwise declared ineligible to bid? ☐ No ☐ Yes
B. Failed to complete a contract for a commercial, private owner or Government agency? ☐ No ☐ Yes
C. Been denied a low-bid contract in spite of being the low bidder? ☐ No ☐ Yes
D. Had a contract terminated for any reason, including default? ☐ No ☐ Yes
E. Had liquidated damages assessed against it during or after completion of a contract? ☐ No ☐ Yes
If “Yes” to Sections IV, V or VI, provide details including a brief summary of cause(s) of action, indicate if
Applicant Firm, Owner or Affiliate Firms were plaintiffs (P) or defendants (D); define charges explicitly, by what
authority, court or jurisdiction, etc. Complete details are required!
NOTE: For Sections IV and V below, the definition of an "investigation" includes: an appearance before a grand
jury by representatives of the Firm; any oral or written inquiry or review of the Firm’s documents by a
governmental or law enforcement agency or investigative agency; or questioning of employees concerning the general operation or a specific project or activities of the Firm
SECTION IV - CIVIL ACTIONS
1. Violations Of Civil Law
In the past five years has Applicant Firm, any of its Owners, or any Affiliate been the subject of an investigation of
any alleged violation of a civil antitrust law, or other federal, state or local civil law? ☐ No ☐ Yes
2. Lawsuits With Public Agencies
At the present time is, or during the past five years has the Applicant Firm, any of its Owners, or any Affiliate been
a plaintiff or defendant in any lawsuit regarding services or goods provided to the City of Wheat Ridge or to a public agency? ☐ No ☐ Yes
3. Bankruptcy
During the past five years, has the Applicant Firm or any Affiliate filed for bankruptcy or reorganization under the
bankruptcy laws? ☐ No ☐ Yes
4. Judgments, Liens And Claims
During the past five years, has the Applicant Firm been the subject of a judgment, lien or claim of $10,000 or more
by a subcontractor or supplier? ☐ No ☐ Yes
5. Tax Liens
During the past five years, has the Applicant Firm been the subject of a tax lien by federal, state or any other tax
authority? ☐ No ☐ Yes
SECTION V - COMPLIANCE WITH LAWS AND OTHER REGULATIONS
1. Criminal
In the past five years has the Applicant Firm, any of its Owners, or Affiliates:
A. Been the subject of an investigation involving any alleged violation of criminal law? ☐ No ☐ Yes
B. Been arrested, indicted or named as an unindicted co-conspirator in any indictment or other accusatory
instrument? ☐ No ☐ Yes
C. Been convicted, after trial or by plea, of any felony under state or federal law? ☐ No ☐ Yes
D. Been convicted of any misdemeanor involving business-related crimes? ☐ No ☐ Yes
E. Entered a plea of nolo contendere to a charge of embezzlement, theft, forgery, bribery, falsification or
destruction of records, receiving stolen property, or a violation of any antitrust laws? ☐ No ☐ Yes
F. Entered into a consent decree? ☐ No ☐ Yes
G. Been granted immunity from prosecution for any business-related conduct constituting a crime under state or federal law? ☐ No ☐ Yes
H. Taken the Fifth Amendment in testimony on any business-related crime? ☐ No ☐ Yes
I. Paid a fine or settlement to resolve any criminal or civil violations or allegations involving a business activity? ☐ No ☐ Yes
J. Do any Owners in Applicant Firm have any felony charges pending against them that were filed either before,
during, or after their employment with the Applicant Firm? ☐ No ☐ Yes
1. Regulatory Compliance
In the past five years, has Applicant Firm, any of its Owners, or Affiliates been cited for:
A. A violation of any labor law or regulation, including prevailing wage rates and fair labor practices? ☐ No ☐ Yes
B. An OSHA violation? ☐ No ☐ Yes
C. A violation of federal, state or local environmental laws or regulations? ☐ No ☐ Yes
D. Any other administrative, statutory or regulatory violations? ☐ No ☐ Yes
SECTION VI - ETHICS
1. False Statements, Bribes, Collusion
In the past five years has the Applicant Firm, any of its Owners, or Affiliates:
A. Filed with a government body (including City of Wheat Ridge) or submitted to a government employee
(including City of Wheat Ridge employee) any form of document known by the Applicant Firm, any of its
Owners, or by the person submitting the document, to contain false information? ☐ No ☐ Yes
B. Created or maintained false business records? ☐ No ☐ Yes
C. Given, or offered to give, money or any other benefit to a public official or employee with intent to influence
that person regarding any of their official acts, duties or decisions? ☐ No ☐ Yes
D. Given, or offered to give, money or other benefit to an official or employee of a private business with intent to induce that official or employee to engage in unethical or illegal business activities (including but not limited
to improper gratuities, and/or violations of lobbying regulations)? ☐ No ☐ Yes
E. Agreed with another to bid below prevailing market rate? ☐ No ☐ Yes
F. Agreed with another to submit identical or complimentary bids or otherwise not to bid competitively? ☐ No ☐ Yes
G. Agreed with another not to submit competitive bids in another's territory established either by geography or customers? ☐ No ☐ Yes
H. Agreed with another to take turns in obtaining contracts by pre-determining which Firm shall submit the lowest
bid? ☐ No ☐ Yes
2. Conflict Of Interest
A. Does the Applicant Firm, any of its Owners or Project Team Members have any existing relationships that could
be construed as either personal or organizational conflicts of interest, or which would give rise to a conflict if
Applicant Firm should be a recipient of a contract with the City of Wheat Ridge? ☐ No ☐ Yes
B. Has any Owner or Project Team member of Applicant Firm ever (if yes explain fully):
1. Been an employee of the City of Wheat Ridge, or served as a Member of Wheat Ridge City Council? ☐ No ☐ Yes
2. Been related by blood or marriage to a City of Wheat Ridge employee or Council Member? ☐ No ☐ Yes
SECTION VII - ADDITIONAL DOCUMENTATION REQUIRED
Additional document copies to be submitted with this application:
Letter of Reference from your Firm’s Surety, which states current available aggregate and single project
bonding capacity (This Application will not be processed without this letter)
Certification of all IMSA certified personnel, if applying for traffic signal project(s). A minimum of two full
time employees must be certified at Level II or higher.
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MARTIN MARIETTA MATERIALS, INC.
Rocky Mountain Division - Metro & Northern
Asphalt & Paving
KEY PERSONNEL 2026
Ryan Yoch – Vice President & General Manager Paving and Construction
Mr. Yoch is currently the VP/GM for Paving and Construction for Martin Marietta’s Rocky Mountain Division.
He oversees managing all aspects of the business including P&L responsibility. Mr. Yoch has held various
positions of increasing responsibility with the company. He has a BS Degree in Construction Management
from Colorado State University. He has extensive experience with Municipal, Federal, Residential and CDOT
projects. Mr. Yoch has directly managed multimillion-dollar construction projects, developed long term
marketing plans for the Rocky Mountain Region, and managed sales, operations, and equipment
maintenance personnel.
Trevor Norton – Area General Manager Metro Paving & Construction Mr. Norton is the Area General Manager for the Metro/Northern Asphalt and Paving group. In 2023 he
Acquired Northern Asphalt & Paving. Prior he held the title of General Manager Metro Asphalt & Paving
position since 2018. He has over 23 years of experience in asphalt related construction including sales,
estimating, and project management. Mr. Norton has a BS in Chemical Engineering and Petroleum Refining
from the Colorado School of Mines.
Jerimy Runner – Area Production Manager, Metro and Northern A&P
Mr. Runner is the Area Production Manager for the Metro and Northern asphalt groups. He has over 30 years
of experience in the asphalt/heavy highway related construction industry, Quality control and managing. Mr.
Runner has completed many training courses and is certified: Colorado Asphalt Pavement Association Levels A,B-
I,C,D. WYOMING DOT Asphalt Materials Certification, Nebraska Department of Roads Asphalt Certification,
Troxler Radiological Safety, Troxler Radiation Safety Officer, American Concrete Institute-Grade 1, Member of
various CDOT specification task forces, Colorado Asphalt Pavement Association/Colorado State University –
Asphalt Lab Technology Advisory Board, Constructing our Future, Working at Heights, Asphalt/Paving WAH
Solutions Team, Confined Space Entry, LOTOTO – Lock Out Tag Out Try Out, Gencor Industries SWAT Training –
Success With Advanced Training, CAPA -Environmental Issues for HMA Facilities, Effective Communication Series,
Managing For Performance, Supervisory Training, Numerous sales training classes, Det Norske Veritas – Safety
Management Training. Mr. Runner has a Bachelor of Science degree from Colorado State University in Soils and
Crop Science.
Stephen Ayers – Asphalt and Paving Construction Manager
Mr. Ayers has over 30 years of experience in civil construction. His professional experience includes DOT, City
and FAA projects in Alaska and Hawaii. He is a member of AGC of America, NAPA and has qualifications in
OSHA, Storm Water Management
Justin Jordan – Asphalt and Paving Construction Manager
Mr. Jordan has over 30 years construction experience. He has held positions as Laborer, Equipment Operator,
Foreman, and promoted to Superintendent in 2011 in 2023 was promoted to operations manager. Mr. Jordan
Has worked on CDOT projects for 25 of those years. Mr. Jordan has had a great amount of training. Cat paver
training, erosion control supervising and certification, traffic control inspection and management certification,
equipment operating certifications, Supervisor Training, EEO and substance abuse, CPR and AED Certification,
fabrication, and welding. His key role is to manage our Subgrade base Crews, paving and patch crews,
Transportation and logistics, and asphalt production workload, along with the safety and quality of our crews.
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Bill Oetken – Construction/Asphalt Manager
Mr. Oetken is currently the Area Project Manager for Denver Metro Paving. Bill has over 20 years of
construction experience ranging from estimating and project managing DOT, Federal, Municipal, Commercial
& Private construction projects. His construction fields of experience include dirt excavation, commercial
buildings, concrete, and asphalt and paving. Bill is responsible for managing the Denver Metro Project
Management Department that directly manages many of our high profile, multimillion dollar projects each
year which include CDOT, City, Commercial & Municipal contracts. He is certified as a CDOT Erosion Control
Supervisor, Traffic Control Supervisor, and has certifications in OSHA training.
Andrew Chaulk – Construction Asphalt Manager
Mr. Chaulk is currently working as a Project Manager/Estimator for Martin Marietta Materials, Metro Denver
Paving Division. He holds a BS in Construction Management from Colorado State University. Andrew has been
in the construction industry for over 16 years and has experience with CDOT and FHWA projects. Andrew holds
an OSHA 10- and 30-hour safety certification as well as Storm Water and Erosion control supervisor certification.
Ray Rodriguez – Chief Estimator
Mr. Rodriguez is currently the Chief Estimator for the Denver Metro Asphalt and Paving Group. He joined the
company in 2016. Ray has his BS in Mechanical Engineering from the Colorado School of Mines. Prior to joining
Martin Marietta Ray was a Project Superintendent at Alexco Resource and managed the ASARCO – Globeville
CERCLA clean-up site in Denver until successful completion in 2015. He was also involved with design and
implementation of a new water treatment facility at the Schwartzwalder Uranium Mine in Golden. At
Martin Marietta he has worked as an Estimator/ Project Manager and oversaw managing start-up, close-out,
and overall projects depending on need. He has experience in managing Municipal and various Commercial
projects. Ray is Traffic Control Supervisor Certified and has certifications in OSHA.
Kenneth Carter – Chief Estimator
Mr. Carter is the Paving Chief Estimator for Martin Marietta Materials Inc. Northern Colorado Paving. He has 15
years of construction experience. His past positions within the company include estimator, project manager,
superintendent, equipment operator, and laborer. Mr. Carter is responsible for overseeing all bids for paving
work, and the safety and quality of our crews. Key training and certification for Mr. Carter includes being traffic
control certified, the key to customer service satisfaction, and Sales mastery Program.
Todd Genovese – Division Quality Control Manager
Mr. Genovese is the QA/QC Manager for the Rocky Mountain Division. He has over 33 years of experience related to
construction management and construction materials. Mr. Genovese is a licensed civil engineer in the State of
Colorado and is accountable for managing all aspects of Quality Control for all product lines including Asphalt and
Paving, Ready Mix and Aggregates.
Jeremy L. Brassington – Area Quality Control Manager
Mr. Brassington is currently the Denver Metro Asphalt and Paving QC Manager, holding this position since 2018. He is
responsible for managing all HMA quality aspects during production and laydown on FAA, FHWA, DOT, Design-Build,
Municipal, and Commercial projects. With more than 22 years in the industry, he has a variety of experience including
Quality Control, Paving Operations, and Project Management. He holds levels A, B, C, and I certifications from the
Colorado Asphalt and Pavement Association.
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Trevor Miller – Area Quality Control Manager
Mr. Miller is the Northern Area QC Manager, holding the position since 2021. He is responsible for managing all HMA
and aggregates quality aspects. He has been in materials and quality control involving production and laydown on FAA,
FHWA, DOT, Design-Build, Municipal, and Commercial projects. Mr. Miller holds a BS in Geology from Colorado State
University. He holds various certifications for asphalt and aggregates materials testing in Colorado and Wyoming.
Jed Foust – Area Plant Manager
Mr. Foust has 25+ years of construction experience in Operations and Project Management His professional
experience includes Commercial, Municipal, State, Federal and Residential projects. He has certifications in OSHA
training, Storm Water Management and DOT Safety and Regulations. He has proven experience in Operations
with a focus on Quality and an excellent Safety record. He has held positions as labor, equipment operator,
Foreman, and was promoted to superintendent in 2016.
Tim Harris – Metro Asphalt & Paving Shop Manager
Mr. Harris has held various positions of increasing responsibility with the company during his career. He has
over 33 years of experience and currently is the Metro Asphalt & Paving Shop Manager. He has managed start-
up, close-out, and overall projects depending on need. He has experience in managing CDOT, DIA, and various
commercial projects and is an Erosion Control Supervisor and Traffic Control Supervisor Certified. He has
certifications in 30 Hour OSHA training, Storm Water Management and DOT Safety and Regulations. Tim is also
very fluent with CPM scheduling process.
Dan Venrick – Shop Manager
Dan Venrick manages the operations in our shop for Martin Marietta Materials Inc. Northern Colorado. He
has 20+ years of construction experience. His past positions within the company include Maintenance
Superintendent, Welding Shop Foreman, Welder, and Laborer. He is responsible for all decisions made in our
shop with maintenance and equipment, and the safety and quality of the work his employees do for our area.
Mr. Venrick has a lot of training and has certifications in working at heights, working in confined spaces, forklift
safety, welding and cutting safety, MSHA, along with CPR and first aid.
Joe McKernan – Construction/Asphalt Manager
Mr. McKernan is currently a Construction Manager at Martin Marietta Materials. He has worked in the
Colorado market for the last 34 years in Operations, Sales, and Project Management. His professional
experience includes Commercial, Residential, CDOT/Highway and Federal projects. He has certifications in
OSHA training, Storm Water Management and Traffic Control Supervisor. He has proven experience in
Operations with a focus on quality and an excellent safety record.
Cedric Rael – Patch Superintendent
Mr. Rael has over 27 years of construction experience. His past positions include Laborer, Operator, Crew
Foreman, and Project Manager. Cedric currently is the Patch Superintendent, and is responsible for patch work,
utilities, and safety and quality of his crew.
Arnie Gomez – Paving Superintendent
Mr. Gomez is one of two Small Commercial Paving Superintendents for Martin Marietta Materials Denver
Asphalt Paving Division. He has over 33 years of construction experience. His past positions within the company
include Laborer and Equipment Operator. Mr. Gomez was promoted to his current position in 1999. He is
responsible for small paving work, and the safety and quality of his crew.
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Jesse Gomez – Paving Superintendent
Mr. Gomez is one of two Small Commercial Paving Superintendents for Martin Marietta Materials Inc. Denver
Asphalt Paving Division. He has over 22 years of construction experience. His past positions within the
company include Laborer, Equipment Operator, and Mainline Paving Crew Foreman. Mr. Gomez was promoted
to his current position in 2016. He is responsible for small paving work, and the safety and quality of his crew.
Jorge Simental-Cota – Paving Superintendent
Mr. Simental is the Superintendent of the paving crew for Martin Marietta Inc. Denver Asphalt Paving Division.
He has over 32 years of construction experience. His past positions within the company include laborer,
operator, and Paving Crew Foreman. Mr. Simental became a Paving Superintendent in 2005. He is responsible
for small and large paving work, and the safety and quality of his crew.
Mike Leischer – Logistics Manager
Mr. Leischer is responsible for assisting with external and internal logistics and the safety of those drivers. He
has over 40 years of construction experience and was promoted to his current position in 2016. His past
positions within the company include Laborer, Equipment Operator, Project Manager, and Driver.
Casey Stavish – Grading Superintendent
Mr. Stavish has been with the company since 1996 beginning with a position in the Quality Control department.
In 1999 he took over as a Subgrade Superintendent and moved into Project Management in 2002. In that role,
Casey was responsible for managing many of our high-profile projects each year which include major CDOT
and City / Municipal contracts. He was promoted to his current position in 2015. He is now the lead Grading
Superintendent responsible for all grading operations and the safety and quality of his crew.
Levi West – Area Superintendent
Mr. West has 20+ years of Construction experience. He has held positions as laborer, equipment operator,
and foreman and was promoted to superintendent in 2020. Mr. West has a great amount of experience in our
company and has training and certification in OSHA, Safety training, Equipment training, various mix design
and industry training, and EEO/HR Training.
Chris Luden – Area Superintendent
Mr. Luden. Has 30+ years construction experience. He has Vocational training in welding, Hot Plants and CDL.
He has held positions as concrete finisher, asphalt labor, hot plant operator, emulsion plant operator,
equipment operator, foreman and promoted to Superintendent in 2022.
Jose L. Hernandez – Area Superintendent
Mr. Hernandez has over 10 yrs. experience in asphalt, started as a laborer in 2011 with Asphalt Specialties,
moving up to operator within 1 year. He started with Martin Marietta Metro in 2015, and moved up to Paving
foreman in 2019, where he got experience paving various CDOT jobs, as well as City Overlays, and commercial
parking lots, before getting promoted to Superintendent in Fort Collins. He has training in CPR and AED and
Got his CDL with SAGE Truck driving School.
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Claude Kage – Area Superintendent
Mr. Kage started in the asphalt business in 1984 as a laborer on the Dirt Crew. He was hired on with Western
Mobile in 1995 as an Asphalt Laborer and Rubber Tire Roller crewman, then transferred to the Base Crew in 1998.
He was then promoted to Superintendent of the Dirt Crew in 2003 where he is still performing in that position.
Dan Krause – Transportation Manager
Mr. Krause has 35+ years of construction experience. He has held positions as Asphalt paving, labor, equipment
operator, dispatch and logistics, superintendent until he took on this current role as Transportation Manager. He
is responsible for internal and external carrier performance and safety for Martin Marietta Materials Inc.
Gary Guynn - Estimator/Project Manager
Mr. Guynn is currently working as an Estimator / Project Manager for Martin Marietta Materials, Metro
Denver Paving Division starting in 2023. He has been with the company since 2021 with a position as the QA/QC
Supervisor in Quality Control Department. Mr. Guynn has over 15 years of industry experience. His past positions
include QC technician, Lab Manager, and QC Manager.
Jeff Gross - Estimator/Project Manager
Mr. Gross has over 41 total years in the construction industry with the last 36 being in the Asphalt Industry.
Jeff has held various positions throughout his career that ranged from laborer, Foreman, Superintendent,
Construction Manager, Chief Estimator to his current position as an Estimator/Project Manager. He holds a BS
Degree in Business Management from the University of Phoenix.
Dago Orozco Jr – Estimator/Project Coordinator
Mr. Orozco is currently working as an Estimator / Project Coordinator for Martin Marietta, Denver Asphalt
Paving Division. He has 6 years of experience out in the field as a heavy equipment operator for our grading
crews. He has been in his new role for 10 months now.
Matt Miklovic – Estimator/Project Manager Mr. Miklovic is currently working as an Estimator / Project Manager for Martin Marietta Materials, Denver
Asphalt Paving Division. He holds a BS in Construction Engineering from the University of Toledo. Matt has over
16 years of heavy-highway construction project management/engineering/estimating experience in Colorado.
Mr. Miklovic has been involved on State, Municipal, Residential and Design-Build projects, with contract values
on up to $45M. He also is a certified supervisor of Stormwater Management & Traffic Control in the state of
Colorado.
Mike Altergott - Estimator/Project Manager
Mr. Altergott is currently working as an Estimator / Project Manager for Martin Marietta Materials in the Metro
Denver office. Mike started his career working in the field on paving and subgrade prep crews in the 1980’s
and transitioned into estimating in 1990. Mike has experience in bidding and managing commercial,
residential, municipal, state, and aviation projects with contract values up to $17M. He holds a BS degree in
Industrial Technology from Colorado State University.
Sean Hanrahan - Estimator
Mr. Hanrahan is currently working as an Estimator for Martin Marietta Materials, Metro Denver Paving Division.
Sean has 7 years of preparing cost estimates for residential, commercial & industrial construction projects in
Colorado. He holds a Traffic Control Supervisor certification, OSHA 10 Hour certification & a Six Sigma Green
Belt.
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Eric Evens – Estimator/Project Manager
Mr. Evens is currently working an Estimator / Project Manager for Martin Marietta Materials, Metro Paving
Division. Eric has 3 Years of experience Estimating Asphalt and Concrete Projects for city and state projects in
Riverside CA Area. He has been with the company since late 2024.
Lee Melamedas – Estimator
Lee began his career in the tech industry, where he developed a deep skill set for technical troubleshooting and
customer service. He has been in the construction industry for 10 years, serving as an estimator and project
manager. He specializes in full service heavy maintenance for concrete and asphalt, staying involved with the
entire process from defining scope to project completion.
Roper Marquiss – Estimator
Mr. Marquiss has 19 years of Construction experience. He has held roles as Estimator, Project Manager, &
Concrete Sales for construction projects. Mr. Marquiss has extensive experience with Commercial, Municipal,
State, Federal and Residential projects.
Robin Toomey – Estimator
Ms. Toomey has 7 years of Construction experience. She has held roles as Project Manager, Asphalt Sales, and
Estimator for construction projects. Ms. Toomey has extensive experience.
with Commercial, Municipal, State, Federal and Residential projects.
Jesse Geary – Estimator
Mr. Geary has over 18 years of Construction experience in Field, Estimating, and Project Management experience
in Heavy Civil Construction. This includes, but is not limited to, Earthwork, Utilities, and Base & Pave operations.
Mr. Geary has certifications in Trenching & Excavating Competent Person, ITD CAT-1, ITD Storm Water
Management Responsible Person, OSHA 10, along with CPR and First Aid.
Brian Ruddell – Estimator/Project Manager
Mr. Ruddell is currently working as a Project Manager for Martin Marietta, Denver Metro Paving Division. Brian
has over 15 years of roadway and heavy-highway construction experience working on DOT, Municipal,
Commercial, and Private construction projects. Brian holds a CDOT Transportation Erosion Control Supervisor
certification, Traffic Control Supervisor certification and OSHA 30 Hour certification.
Chris Vogelsong – Estimator/Project Manager
Mr. Vogelsong has been working as a Project Manager for the past 5 years. He has worked in our logistics
department for five years overseeing dispatch for all three areas of Colorado for Asphalt / Paving as well as
Aggregates in the Northern and Southern areas prior to taking on his current role of Project Manager in 2019. He
holds a Bachelor of Science Degree from CSU Global in Project Management with emphasis in Construction
Management. Mr. Vogelsong has experience with municipality overlay programs including milling, overlay, street
rehab, and small parking lot projects. He holds a CDOT Transportation Erosion Control Supervisor certification,
Traffic Control Supervisor certification and OSHA 30 Hour certification.
Deron Steenberg – Estimator/Project Manager
Mr. Steenberg has 23 years of construction experience joining the company in 2003. He has held various field
positions during his tenure in construction and is currently working as a Project Manager/Estimator. Mr.
Steenberg holds a Bachelor of Science Degree from Tarleton State University (Texas A&M University system). Mr.
Steenberg has 10 years field supervision experience overseeing city milling and overlay street rehab projects.
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Keith Runyan – Estimator/Project Manager
Mr. Runyan is currently working as a Project Manager at Martin Marietta, Denver Metro Paving Division. Keith
has over 19 years of roadway and heavy-highway construction working on DOT, Municipal, Commercial and
Private construction projects. Mr. Runyan has spent his entire career in the Colorado market and is an
Accredited Pavement Manager (APM) through the International Pavement Management Association (IPMA)
and Auburn University. He holds a CDOT Transportation Erosion Control Supervisor certification, Traffic
Control Supervisor certification and OSHA 30 Hour certification.
Ryan Peters – Estimator/Project Coordinator
Mr. Peters has been with Martin Marietta since 2017. He has held various positions of increasing responsibility
with the company during his career. He is currently a Project Manager with experience in mill and overlay and
new commercial construction. He has an Associate Degree in Construction Management, CDOT TECS
Certification, Traffic Control Supervisor Certification, First Aid, CPR and OSHA 30 Hour Certified.
Zach Schmidt – Estimator/Project Manager
Mr. Schmidt joined the Martin Marietta team in the summer of 2017 and currently works as a Project Manager
and Estimator for Metro Denver Asphalt and Paving. He holds a Bachelor of Science in Construction
Management from Colorado State University. Zach has 13 years of heavy-highway construction project
management/estimating experience in Colorado and Utah. Mr. Schmidt has been involved on State, Municipal,
and Private Owner projects, with contract values up to $12M. He also is a certified supervisor of Storm Water
Management & Traffic Control in the state of Colorado and holds a 10 hr. and 30 hr. OSHA card. One of Zach’s
most recent projects was awarded the $0-10 Million highway project of the year from the Utah AGC in 2015.
Allen Barrientos - Project Manager
Mr. Barrientos is currently working as a Project Manager for Martin Marietta Materials, Northern Paving Division. He
holds a BS in Construction Management from Colorado State University. Allen has worked as a field engineer in
commercial construction as well as equipment operator / laborer beginning in 2017 before joining Martin Marietta
in 2020. Prior to that he worked as a laborer for his dad’s company since 2010, giving him 13 years of construction
experience. Allen Holds an OSHA 10- and 30- hour safety certification.
Abby Glaser – Project Manager
Ms. Glaser is a project manager with 20 years’ experience within the asphalt paving industry. Ms. Glaser has held
various positions at the asphalt plant, sales, administrative support and currently specializing in non-dot municipal
projects for the most recent 7 years. She holds an AS in business and near completing her BS in project management
from Colorado State.
1627 Cole Blvd, Suite 200
Lakewood, CO 80401
Main Phone: 720-245-6400
Email: Colorado.Bids@MartinMarietta.com
Website: www.MartinMarietta.com
Project Name Owner's Name, Address & Phone Project Description Category
Value
Initial Contract
Amount Completion Date Liquidated
Damages
Vermillion Creek PH.
1
Rugged Development Services, LLC
10940 S. Parker Rd.
Parker, Co 80134
Shane Rugg: 814.525.0807 Subgrade Prep and Pave
>$1M
$1,892,717.12
Sep-25 N/A
Independence FL. 4
Hancock
WW Clyde & Co.
PO Box 2355
Orem, Ut. 84059
Devin Huschka: 720.272.7362 Subgrade Prep and Pave
>$1M
$1,144,075.54
Jul-25 N/A
Spring Valley Ranch
Fl. 5 Hancock PH. 2
DR Horton Inc.
11031 Sheridan Blvd.
Westminster, Co 80020
Michael Harty:720.557.7812 Subgrade Prep and Pave
>$1M
$1,358,642.75
Jul-25 N/A
Centennial 2024 St.
Rehab
CITY OF CENTENNIAL
13133 E. Arapahoe Rd.
Centennial, CO 80112
Patrick Gunn 847.863.5026 Remove/Replace Asphalt Mill and Overlay
>$1M
$7,532,512.24
Jun-25 N/A
Aurora Highlands FL.
15 PH. 4
Taylor Morrison of Colorado, Inc.
400 Inverness Parkway Ste. 350
Englewood, Co 80112
Michael Byrd: 303.564.6807 Subgrade Prep and Pave
<$1M
$911,509.65
May-25 N/A
P:\AsphaltGroup\PreQual Info\Job Data\Largest Completed Jobs 2012-2025 1 of 19
1627 Cole Blvd, Suite 200
Lakewood, CO 80401
Main Phone: 720-245-6400
Email: Colorado.Bids@MartinMarietta.com
Website: www.MartinMarietta.com
Project Name Owner's Name, Address & Phone Project Description Category
Value
Initial Contract
Amount Completion Date Liquidated
Damages
Westminster 2024
Asphalt Rehab
City of Westminster
6575 W. 88th Ave.
Westminster, Co 80031
Monica Mayfield: 303.658.2528 Remove/Replace Asphalt Mill and Overlay
>$1M
$5,159,797.84
Apr-25 N/A
Adams Co. 2024 St.
Paving
Adams County
4430 South Adams County Parkway
Brighton, Co 80601
Miyisha Wall: 720.523.6189 Remove/Replace Asphalt Mill and Overlay
>$1M
$11,070,367.77
Apr-25 N/A
QTS Data Center
Hudick Excavating, Inc.
5460 Montana Vista Way
Castle Rock, Co 80108
Gabe Gonzalez: 720.766.4624 Subgrade Prep and Pave
>$1M
$1,214,267.36
Feb-25 N/A
Carmel North
Carmel North, LLC.
1000 Sansome St. First Fl.
San Francisco, Ca 94111
Gary Hickman: 303.941.7916 Subgrade Prep and Pave
>$1M
$2,092,904.61
Jan-25 N/A
Jefferson County
2024 Overlay
JEFFERSON COUNTY BLDG. & MAINT.
100 Jefferson County Parkway Ste. 4500
Golden, Co 80401
Louis Anderson: 303.271.5233 Remove/Replace Asphalt Mill and Overlay
>$1M
$10,123,649.79
Dec-25 N/A
Broomfield 2024
Pavement
Rehabilitation
City & County of Broomfield
One Descombes Dr.
Broomfield, Co 80020
Alex Ingalls: 303.464.5675 Remove/Replace Asphalt Mill and Overlay
>$1M
$2,594,597.84
Dec-25 N/A
P:\AsphaltGroup\PreQual Info\Job Data\Largest Completed Jobs 2012-2025 2 of 19
1627 Cole Blvd, Suite 200
Lakewood, CO 80401
Main Phone: 720-245-6400
Email: Colorado.Bids@MartinMarietta.com
Website: www.MartinMarietta.com
Project Name Owner's Name, Address & Phone Project Description Category
Value
Initial Contract
Amount Completion Date Liquidated
Damages
Elbert County -
CR166 Repaving
Elbert County
11330 State Hwy 86
Kiowa, Co 80117
Corynne Zodrow: 303.621.3157 Remove/Replace Asphalt Mill and Overlay
>$1M
$3,704,485.00
Mar-25 N/A
Aurora 2024 Overlay City of Aurora
15151 E. Alameda Pkwy. Aurora, Co 80012
Aaron Vance: 303.326.8208 Remove/Replace Asphalt Mill and Overlay
>$1M
$22,569,000.00
Mar-25 N/A
CDOT Bridge at Ward
Rd.
Lobato Construction, LLC.
123 N. Main St.
Brighton, Co 80601
Anthony Lobato: 720.306.3021 Asphalt Patching and Paving
>$1M
$1,173,346.55
Feb-25 N/A
Cross Creek
Toll Bros Inc.
7100 E. Bellieview Ave.
Greenwood Village, Co 80111
Michael Newman: 303.905.9957 Subgrade Prep and Pave
>$1M
$1,368,593.05
Jan-25 N/A
Tibet Road Phase 3
Asphalt
Second Creek Ranch Metropolitan Dist.
4908 Tower Rd.
Denver, Co 80249
Bram Paikuli: 808.989.3548 Subgrade Prep and Pave
>$1M
$1,621,338.04
Jan-25 N/A
Lakewood 2024
Overlay
City of Lakewood
480 S. Allison Parkway
Lakewood, Co 80226 Remove/Replace Asphalt Mill and Overlay
>$1M
$6,542,096.82
Jan-25 N/A
Independence Hilltop
Paving
WW Clyde & Co.
10303 E. Dry Creek Rd. Suite 300
Englewood, Co 80112
Mill & Overlay >$1M $1,598,694.84 Dec-24 N/A
P:\AsphaltGroup\PreQual Info\Job Data\Largest Completed Jobs 2012-2025 3 of 19
1627 Cole Blvd, Suite 200
Lakewood, CO 80401
Main Phone: 720-245-6400
Email: Colorado.Bids@MartinMarietta.com
Website: www.MartinMarietta.com
Project Name Owner's Name, Address & Phone Project Description Category
Value
Initial Contract
Amount Completion Date Liquidated
Damages
Ridgegate Lyric Shea Homes
9380 Station St. Suite 600
Lone Tree, Co 80124
Subgrade Prep & Pave >$1M $3,811,093.40 Dec-24 N/A
WESTERLY FL 2 Westerly Metro District No. 1 1225
17th St. Denver, Co
80202
Subgrade prep, base, paving, manholes & water
valve adjustment >$1M $2,015,931.85 Dec-24 N/A
SKY RANCH CAB
FILING 5 ROADWAYS
Sky Ranch Community Authortiy Board
8390 E. Crescent Pkwy Ste. 300 Greenwood
Village, Co 80111
Subgrade prep, base, paving, manholes & water
valve adjustment >$1M $3,076,101.65 N/A
SOLSTICE FL 1 PH 1, 2
& 3
SHEA HOMES
9380 Station St. Ste. 600 Lone
Tree, Co 80124
John McDonald 303-748-9905
Remove/Replace Asphalt, Mill & Overlay >$1M $1,121,469.00 Oct-23 N/A
38TH AVE -
PICADILLY TO TIBET
TOWER METRO DISTRICT
20100 E. 32nd. Parkway Ste. 150
Aurora, Co 80011
Randell Hertel 303.371.1400
Remove/Replace Asphalt, Mill & Overlay >$1M $145,155.00 Oct-23 N/A
CANYONSIDE LOOP &
BRIDGE
SHEA HOMES
9380 Station St. Ste. 600 Lone
Tree, Co 80124 Rochelle
Steveson 720.348.3326
Remove/Replace Asphalt, Mill & Overlay >$1M $1,884,545.00 Apr-23 N/A
COPPERLEAF BLVD
IMPROVEMENTS
RICHMOND AMERICAN HOMES 430
S. Monaco St. Denver, Co
80237 Rafe Messer
720.363.5462
Remove/Replace Asphalt, Mill & Overlay >$1M $1,044,668.00 Aug-23 N/A
P:\AsphaltGroup\PreQual Info\Job Data\Largest Completed Jobs 2012-2025 4 of 19
1627 Cole Blvd, Suite 200
Lakewood, CO 80401
Main Phone: 720-245-6400
Email: Colorado.Bids@MartinMarietta.com
Website: www.MartinMarietta.com
Project Name Owner's Name, Address & Phone Project Description Category
Value
Initial Contract
Amount Completion Date Liquidated
Damages
CDOT US 36 LYONS
SOUTH
CDOT
1050 Lee Hill Dr. Boulder,
Co 80302 Daniel Marcucci
303.921.3091
Remove/Replace Asphalt, Mill & Overlay >$1M $3,618,938.00 Dec-23 N/A
JEFFERSON CNTY
2023 ASPHALT O
JEFFERSON COUNTY BLDG. & MAINT. 100
Jefferson County Parkway Ste. 4500
Golden, Co 80401 Barbra
Miller 303.271.8585
Remove/Replace Asphalt, Mill & Overlay >$1M $7,296,262.00 Dec-23 N/A
CENTENNIAL 2023 ST
REHAB
CITY OF CENTENNIAL 13133
E. Arapahoe Rd. Centennial,
CO 80112 Patrick Gunn
847.863.5026
Remove/Replace Asphalt, Mill & Overlay >$1M $5,577,365.00 Dec-23 N/A
WESTMINSTER 2023
ASPHALT PAVEM
CITY OF WESTMINSTER 6575
W. 88th. Ave. Westminster, Co
80031 Brock Hufford
303.658.2527
Remove/Replace Asphalt, Mill & Overlay >$1M $7,371,854.00 Dec-23 N/A
LAKEWOOD 2023
OVERLAY PROGRAM
CITY OF LAKEWOOD 480
S. Allison Parkway Lakewood,
Co 80226 Chase Kozoh
720.329.4282
Remove/Replace Asphalt, Mill & Overlay >$1M $6,434,377.00 Dec-23 N/A
BROOMFIELD 2023
OVERLAY PROGRA
CITY AND COUNTY OF BROOMFIELD
One Descombs Dr.
Broomfield, Co 80020 Alex
Ingalls 303.464.5675
Remove/Replace Asphalt, Mill & Overlay <$1M $1,194,623.00 Dec-23 N/A
P:\AsphaltGroup\PreQual Info\Job Data\Largest Completed Jobs 2012-2025 5 of 19
1627 Cole Blvd, Suite 200
Lakewood, CO 80401
Main Phone: 720-245-6400
Email: Colorado.Bids@MartinMarietta.com
Website: www.MartinMarietta.com
Project Name Owner's Name, Address & Phone Project Description Category
Value
Initial Contract
Amount Completion Date Liquidated
Damages
GOLDEN 2023 ST.
IMPROVEMENT
CITY OF GOLDEN 1445
Tenth St. Golden, Co
80401 John Hardy
303.384.8195
Remove/Replace Asphalt, Mill & Overlay <$1M $954,881.00 Dec-23 N/A
2023 GREELEY KGM
PAVEMENT
CITY OF GREELEY - STREETS
1100 10th. St. Greeley,
Co 80631 Shantelle Griego
970.350.9333
Remove/Replace Asphalt, Mill & Overlay >$1M $13,279,196.00 Dec-23 N/A
FORT MORGAN 2023
HBP PAVING
CITY OF FORT MORGAN PO
BOX 100 Fort
Morgan, Co 80701 JW
Willis 970.768.4207
Remove/Replace Asphalt, Mill & Overlay >$1M $3,392,519.00 Dec-23 N/A
NORTH I-25 EXPRESS
LANES
KRAEMER NORTH AMERICA 900
West Castleton Rd. Ste. 220 Castle
Rock, Co 80109 Daniel Jones
720.930.9781
Remove/Replace Asphalt, Mill & Overlay >$1M $14,315,991.00 Dec-23 N/A
Aurora 2023 Overlay
Program
City of Aurora
15151 E. Alameda Pkwy. Aurora, Co 80012
Aaron Vance 303.739.7000
Remove/Replace Asphalt, Mill & Overlay >$1M $35,976,194.00 Dec-23 N/A
Majestic
Commercenter PH
11. Bldg 10-12
Commerce Construction Co.
20100 E. 32nd Parkway Ste. 150
Aurora, Co 80011
Ismael Acosta 303-371-1400
Remove/Replace Asphalt, Mill & Overlay >$1M $2,577,411.00 May-23 N/A
P:\AsphaltGroup\PreQual Info\Job Data\Largest Completed Jobs 2012-2025 6 of 19
1627 Cole Blvd, Suite 200
Lakewood, CO 80401
Main Phone: 720-245-6400
Email: Colorado.Bids@MartinMarietta.com
Website: www.MartinMarietta.com
Project Name Owner's Name, Address & Phone Project Description Category
Value
Initial Contract
Amount Completion Date Liquidated
Damages
Independence FL.2-3
& Hancok
IHC Scott Contracting
PO Box 1955
Orem, UT 84059
Jeron Siegert 720-490-7466
Remove/Replace Asphalt, Mill & Overlay >$1M $2,686,353.60 Jun-23 N/A
CDOT I-70 Structure
MP211 - 35543
Kraemer North America 900
W. Castleton Rd. Ste. 200 Castle
Rock, Co 80109 - GC
Jeff Stevenson 720-493-2772
Remove/Replace Asphalt, Mill & Overlay >$1M $1,160,017.00 Aug-22 N/A
CENTENNIAL 2022
STREET
REHABILITATION -
35775
City of Centennial
13133 E. Arapahoe Road
Centennial, CO 80112 - SUB
Lewis Hoffman 303-325-8032
Remove/Replace Asphalt, Mill & Overlay >$1M $3,847,183.00 Nov-22 N/A
2022 City of
Lakewood Overlay -
35785
City of Lakewood
480 S. Allison Parkway
Lakewood, CO 80226 - SUB
Kyle Beck 303-987-7951
Remove/Replace Asphalt, Mill & Overlay >$1M $7,377,568.00 Oct-22 N/A
Golden 2022 Street
Improvement -
35815
City of Golden
1445 10th Street
Golden, CO 80401 - SUB
John Hardy 303-384-8195
Remove/Replace Asphalt, Mill & Overlay >$1M $1,448,559.00 Nov-22 N/A
Wheat Ridge 2022
Asphalt Overlay -
35820
City of Wheat Ridge
7500 West 29th Avenue
Wheat Ridge, CO 80033 -SUB
Russ Higgins 303-235-2869
Remove/Replace Asphalt, Mill & Overlay >$1M $1,851,702.00 Oct-22 N/A
P:\AsphaltGroup\PreQual Info\Job Data\Largest Completed Jobs 2012-2025 7 of 19
1627 Cole Blvd, Suite 200
Lakewood, CO 80401
Main Phone: 720-245-6400
Email: Colorado.Bids@MartinMarietta.com
Website: www.MartinMarietta.com
Project Name Owner's Name, Address & Phone Project Description Category
Value
Initial Contract
Amount Completion Date Liquidated
Damages
High Point 1A Metro
& Bldg. 1 - 35724
Mortenson Construction
1621 18th Street, Ste 400
Denver, CO 80202 - GC
Joel Holland 720-920-4313
Remove/Replace Asphalt, Mill & Overlay > $1M
$2,101,381.91 Oct-22
N/A
Medtronics Office
Campus - 35544
Ryan Companies
3900 E. Camelback Rd.
Phoenix, AZ 85018 - GC
Dan Lamphere 303-472-3546
Remove/Replace Asphalt, Mill & Overlay > $1M
$1,409,533.00 Apr-22
N/A
Town of Parker 2022
Resurfacing - 35770
Town of Parker
20120 E Mainstreet
Parker, CO 80138 - SUB
John Mounier 303-840-8241
Remove/Replace Asphalt, Mill & Overlay > $1M
$1,916,592.94 Aug-22
N/A
Wolf Creek Run West
FL1 - 35533
Forestar Real Estate Group
9555 S. Kingston Ct. STE. 200 Englewood,
Co 80112 - GC Bryan Reid
303-669-5133
Remove/Replace Asphalt, Mill & Overlay > $1M
$1,833,621.37 Apr-22
N/A
Canyonside Loop &
Bridge - 35728
Shea Homes
9380 Station St Ste 600
Lone Tree, CO 80124 - GC
Eric Sandri 720-236-6474
Remove/Replace Asphalt, Mill & Overlay > $1M
$1,884,546.37 Oct-22
N/A
Wheat Ridge 2021
Overlay
City of Wheat Ridge
7500 West 29th Avenue
Wheat Ridge, CO 80033
Russ Higgins 303-235-2869
Remove/Replace Asphalt, Mill & Overlay > $1M
$1,017,939 Dec-21
N/A
P:\AsphaltGroup\PreQual Info\Job Data\Largest Completed Jobs 2012-2025 8 of 19
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Residential Street Paving 2026
County and City of Denver, Jefferson County, CO, Bureau of Land
Management, Esri, HERE, Garmin, INCREMENT P, NGA, USGS
Residential Street Paving 2026
World_Street_Map
3/13/2026
0 0.25 0.50.13 mi
0 0.45 0.90.23 km
1:22,429
ATTACHMENT 2
CH
A
S
E
Residential Street Paving 2026
County and City of Denver, Jefferson County, CO, Bureau of Land
Management, Esri, HERE, Garmin, INCREMENT P, NGA, USGS
Residential Street Paving 2026
World_Street_Map
3/13/2026
0 0.07 0.140.04 mi
0 0.1 0.20.05 km
1:5,607
Parks Paving 2026
Esri, HERE, Garmin, iPC, Vantor
World_Boundaries_and_Places
Parks Paving 2026
Low Resolution 15m Imagery
High Resolution 60cm Imagery
High Resolution 30cm Imagery
Citations
1.2m Resolution Metadata
3/13/2026
0 0.07 0.140.04 mi
0 0.1 0.20.05 km
1:5,607
Parks Paving 2026
County and City of Denver, Esri, HERE, Garmin, iPC, Vantor
World_Boundaries_and_Places
Parks Paving 2026
Low Resolution 15m Imagery
High Resolution 60cm Imagery
High Resolution 30cm Imagery
Citations
1.2m Resolution Metadata
3/13/2026
0 0.07 0.140.04 mi
0 0.1 0.20.05 km
1:5,607
ITEM NUMBER: 1c
DATE: April 27, 2026
REQUEST FOR CITY COUNCIL ACTION
MOTION
TITLE: A MOTION TO APPROVE PAYMENT TO BANK OF OKLAHOMA
FOR 2026 PRINCIPAL AND INTEREST PAYMENTS IN THE
AMOUNT OF $5,041,500 FOR THE CITY OF WHEAT RIDGE,
COLORADO SALES AND USE TAX REVENUE BONDS, SERIES
2024
☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS
☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
On October 24, 2024, the city closed on Series 2024 Sales and Use Tax Revenue Bonds
in the par amount of $34,845,000 with a net premium of $3,856,048 for a total of
$38,701,048. After cost of issuance and the refunding of the 2017A Bond Series, the City received a total of $33,345,000 in project funds. The City’s first interest payment for
2026 is due June 1, 2026, in the amount of $793,250, and the first principal and second
interest payment is due December 1, 2026, in the amount of $4,248,250. Funds to cover
the 2026 payments are budgeted in the 2026 2J Bond Fund budget.
PRIOR ACTION:
On September 9, 2024, Council approved Council Bill No.18, Ordinance No. 1803,
authorizing the issuance of the 2024 Bond Series and extending the one half of one
percent (0.50%) increase to the Sales and Use Tax rate as a result of the 2J Ballot initiative approved by a majority of the registered electors of the city voting thereon at
the November 7, 2023, election.
On August 22, 2016, City Council approved Council Bill No. 17, Ordinance No. 1605, an
ordinance giving notice of and calling for a special municipal election to be held
November 8, 2016 and submitting a ballot question concerning a temporary increase of one-half of one percent (0.50%) in the City’s sales and use tax rate for 12 years, without
increasing property tax, and the issuance of debt to finance City investment in public
infrastructure to facilitate economic development opportunities.
Council Action Form – 2J Bond Principal and Interest Payments April 27, 2026
Page 2
FINANCIAL IMPACT:
The aggregate principal amount of the bonds totals $34,845,000 with a total repayment
cost of $52,639,654.16 by December 1, 2043. The maximum annual repayment cost of the
bonds will not exceed $7,700,000.
The 2026 adopted 2J Bond Fund budget includes adequate funds for debt service
payments.
BACKGROUND:
Council placed a question on the 2023 ballot, Initiative 2J, asking Wheat Ridge voters to
extend the one half of one percent (0.50%) sales tax approved by the voters in 2016 and
increase debt up to $75 million. Initiative 2J passed, and on September 9, 2024, Council
approved the bond ordinance to issue bonds. The first tranche of bonds closed in October 2024 yielding $33,345,000 million in project funds.
The revenues from the voter approved one-half of one percent (0.50%) tax increase are
accounted for in a special fund, discussed below, and will not be released or available
for any purposes except for the project categories listed below and to pay debt service on these bonds and to replenish the reserve fund:
• Sidewalk, bike lane, and street improvements on primary street corridors such as
32nd Ave., 38th Ave., 44th Ave, and Youngfield St.
• Filling sidewalk gaps and other sidewalk repair and replacement with an
emphasis on major pedestrian corridors and routes to schools
• Drainage and floodplain infrastructure improvements at priority locations in the
city.
The 2J Fund was established on November 25, 2024. This fund tracks all pledged revenues (the extended one-half of one percent (0.50%) sales and use tax), bond
proceeds and investment earnings, etc. and expenditures (project spending,
administrative costs, debt service, etc.) associated with the new revenue bonds.
RECOMMENDATIONS:
The City entered into a Registrar and Paying Agent Agreement with Bank of Oklahoma
on October 24, 2024, which requires the City to transfer principal and interest debt payments to the bank by a certain date, otherwise the City will be in default of this
agreement. Staff recommend approval of this motion.
Council Action Form – 2J Bond Principal and Interest Payments April 27, 2026
Page 3
RECOMMENDED MOTION:
“I move to approve payment to Bank of Oklahoma for 2026 principal and interest payments
in the amount of $5,041,500 for the City of Wheat Ridge, Colorado Sales and Use Tax
Revenue Bonds, Series 2024.”
Or,
“I move to deny payment to Bank of Oklahoma for 2026 principal and interest
payments in the amount of $5,041,500 for the City of Wheat Ridge, Colorado Sales and Use Tax Revenue Bonds, Series 2024 for the following reason(s)
.”
REPORT PREPARED/REVIEWED BY:
Mark Colvin, Finance Manager
Chris Molison, Administrative Services Director
Patrick Goff, City Manager
ATTACHMENTS: 1. Bond Debt Service
Oct 10, 2024 10:32 am Prepared by Piper Sandler & Co.(City of Wheat Ridge:2024-2024) Page 6
BOND DEBT SERVICE
City of Wheat Ridge, CO (Sales Tax Revenue & Refunding Bonds, Series 2024)
Sales Tax Revenue Refunding & Improvement Bonds, Series 2024
Dated Date 10/23/2024
Delivery Date 10/23/2024
Period Annual
Ending Principal Coupon Interest Debt Service Debt Service
06/01/2025 -- 1,055,029.16 1,055,029.16 -
12/01/2025 3,115,000 5.000% 871,125.00 3,986,125.00 5,041,154.16
06/01/2026 -- 793,250.00 793,250.00 -
12/01/2026 3,455,000 5.000% 793,250.00 4,248,250.00 5,041,500.00
06/01/2027 -- 706,875.00 706,875.00 -
12/01/2027 1,260,000 5.000% 706,875.00 1,966,875.00 2,673,750.00
06/01/2028 -- 675,375.00 675,375.00 -
12/01/2028 1,140,000 5.000% 675,375.00 1,815,375.00 2,490,750.00
06/01/2029 -- 646,875.00 646,875.00 -
12/01/2029 1,200,000 5.000% 646,875.00 1,846,875.00 2,493,750.00
06/01/2030 -- 616,875.00 616,875.00 -
12/01/2030 1,260,000 5.000% 616,875.00 1,876,875.00 2,493,750.00
06/01/2031 -- 585,375.00 585,375.00 -
12/01/2031 1,320,000 5.000% 585,375.00 1,905,375.00 2,490,750.00
06/01/2032 -- 552,375.00 552,375.00 -
12/01/2032 1,390,000 5.000% 552,375.00 1,942,375.00 2,494,750.00
06/01/2033 -- 517,625.00 517,625.00 -
12/01/2033 1,460,000 5.000% 517,625.00 1,977,625.00 2,495,250.00
06/01/2034 -- 481,125.00 481,125.00 -
12/01/2034 1,530,000 5.000% 481,125.00 2,011,125.00 2,492,250.00
06/01/2035 -- 442,875.00 442,875.00 -
12/01/2035 1,605,000 5.000% 442,875.00 2,047,875.00 2,490,750.00
06/01/2036 -- 402,750.00 402,750.00 -
12/01/2036 1,685,000 5.000% 402,750.00 2,087,750.00 2,490,500.00
06/01/2037 -- 360,625.00 360,625.00 -
12/01/2037 1,770,000 5.000% 360,625.00 2,130,625.00 2,491,250.00
06/01/2038 -- 316,375.00 316,375.00 -
12/01/2038 1,860,000 5.000% 316,375.00 2,176,375.00 2,492,750.00
06/01/2039 -- 269,875.00 269,875.00 -
12/01/2039 1,955,000 5.000% 269,875.00 2,224,875.00 2,494,750.00
06/01/2040 -- 221,000.00 221,000.00 -
12/01/2040 2,050,000 5.000% 221,000.00 2,271,000.00 2,492,000.00
06/01/2041 -- 169,750.00 169,750.00 -
12/01/2041 2,155,000 5.000% 169,750.00 2,324,750.00 2,494,500.00
06/01/2042 -- 115,875.00 115,875.00 -
12/01/2042 2,260,000 5.000% 115,875.00 2,375,875.00 2,491,750.00
06/01/2043 -- 59,375.00 59,375.00 -
12/01/2043 2,375,000 5.000% 59,375.00 2,434,375.00 2,493,750.00
34,845,000 17,794,654.16 52,639,654.16 52,639,654.16
ATTACHMENT 1
ITEM NUMBER: 2
DATE: April 27, 2026
REQUEST FOR CITY COUNCIL ACTION
COUNCIL BILL NO. 10-2026
TITLE: AN ORDINANCE AMENDING THE WHEAT RIDGE CODE OF LAWS
CONCERNING VEHICULAR PUBLIC NUISANCE
☐PUBLIC HEARING ☐BIDS/MOTIONS ☐RESOLUTIONS
☒ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
The Ordinance revises the definition of “vehicular public nuisance” to facilitate tow and
impound of vehicles identified as having been used to elude or otherwise having been
used in the commission of a crime.
PRIOR ACTION:
Council adopted Article V of Chapter 13 of the code in 2022, defining “vehicular public
nuisance” and empowering the Municipal Court to issue temporary restraining orders to
have motor vehicles towed and impounded.
FINANCIAL IMPACT:
None
BACKGROUND:
The 2022 ordinance defining “vehicular public nuisance” has been used effectively to address street racing. However, in practice, it has not been available to tow and impound
vehicles which have been used to elude a police office or for other crimes. The Police
Department reports that this issue is significant. In 2024, there were 111 incidents of this
nature, in 2025, 59 incidents, and so far, this year there have been 14 incidents.
This ordinance amends the definition of “vehicular public nuisance” to address this issue, while also removing any requirement that identification of the driver be a precondition to
tow and impound. This to address the fact that the enforcement tool can be used with
respect to the vehicle, not any single driver.
Council Action Form – Vehicle public nuisance
April 27, 2026 Page 2
RECOMMENDED MOTION:
“I move to approve Council Bill No. 10-2026, an ordinance amending the Wheat Ridge Code of Laws concerning vehicular public nuisance; order it published, public hearing set
for Monday May 11, 2026, at 6:30 p.m., as a virtual meeting and in City Council Chambers, 7500 West 29th Avenue, and that it take effect upon adoption at second reading as
provided by Section 5.11 of the Charter.”
Or,
“I move to postpone indefinitely Council Bill No. 10-2026, an ordinance amending the
Wheat Ridge Code of Laws concerning vehicle public nuisance, for the following reason(s).”
REPORT PREPARED/REVIEWED BY:
Gerald Dahl, City Attorney
Eric Kellogg, Division Chief
Patrick Goff, City Manager
ATTACHMENTS:
1. Council Bill No. 10-2026
ATTACHMENT 1
CITY OF WHEAT RIDGE, COLORADO
INTRODUCED BY COUNCIL MEMBER
Council Bill No. 10
Ordinance No. 1843
Series 2026
TITLE: AN ORDINANCE AMENDING THE WHEAT RIDGE CODE OF LAWS
CONCERNING VEHICULAR PUBLIC NUISANCE
WHEREAS, the City of Wheat Ridge (the “City”) is a home rule municipality having
all powers conferred by Article XX of the Colorado Constitution; and
WHEREAS, pursuant to its home rule authority and C.R.S. § 31-23-101, the City, acting through its City Council (the “Council”), is authorized to adopt ordinances for the
protection of the public health, safety or welfare; and
WHEREAS, in the exercise of this authority, the City Council has previously adopted
Ordinance No. 1737, Series 2022, which ordinance enacted Article V of Chapter 13 of the
Wheat Ridge Code of Laws concerning vehicular public nuisances; and
WHEREAS, Article V addresses the threats to public safety arising from the
operation of motor vehicles in various illegal and dangerous ways; and
WHEREAS, Article V further provides various remedies, but does not specifically
address the ability of the police department to request tow and impound of vehicles
known to have been used in eluding or attempting to elude a peace officer; and
WHEREAS, the City Council finds that revising the definition of vehicular public
nuisances will enhance public safety by removing such vehicles from circulation, will serve as a deterrent to future use of vehicles for eluding, will aid in the preservation of
evidence and aid investigation of crimes committed in association with such vehicles,
and enhance efficiency in the use of police officer time.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WHEAT RIDGE, COLORADO:
Section 1. The definition of “Vehicular public nuisance” in Section 13-81 of the
Wheat Ridge Code of Laws is hereby amended as follows:
(a) Vehicular public nuisance means any motor vehicle used to commit, conduct, promote, facilitate or aid in the commission of illegal street racing activity. For
purposes of this section the underlying criminal or traffic violation forming
the basis of the illegal street racing activity shall have the same definition as
that contained in the pertinent section(s) of the Colorado Revised Statutes
(C.R.S.), as amended, the pertinent section(s) of this Code as amended, the
pertinent section(s) of this article, or the pertinent section(s) of the Model
Traffic Code as amended. Evidence of the existence of a vehicular public nuisance shall include, but not be limited to, evidence that the motor vehicle
was used in one (1) or more of the following street racing related illegal activities:
(1) All acts defined as illegal street racing in this article;
(2) Careless driving as prohibited in Model Traffic Code section 1402 and/or C.R.S. 42-4-1402;
(3) Eluding or attempting to elude a police officer as prohibited in Model Traffic Code section 1413 and/or C.R.S. 42-4-1413;
(4) Vehicular eluding as prohibited in C.R.S. 18-9-116.5;
(5) Minimum speed regulations as described in Model Traffic Code section 1103 and/or C.R.S. 42-4-1103;
(6) Obstructing highways or other passageways as prohibited in C.R.S. 18-9-107;
(7) Reckless driving as prohibited in Model Traffic Code section 1401
and/or C.R.S. 42-4-1401;
(8) Speed contests—speed exhibitions—aiding and facilitating as
prohibited in Model Traffic Code section 1105 and/or C.R.S. 42-4-1105;
(9) Trespassing as prohibited in Code section 16-46.
(b) VEHICULAR PUBLIC NUISANCE ALSO INCLUDES ANY MOTOR VEHICLE REASONABLY IDENTIFIED BY A POLICE OFFICER HAVING PROBABLE CAUSE
TO BELIEVE THE VEHICLE HAS BEEN USED IN THE COMMISSION OF A CRIME, OR HAS BEEN OTHERWISE IDENTIFIED, INCLUDING BUT NOT
LIMITED TO:
(1) ELUDING OR ATTEMPTING TO ELUDE A POLICE OFFICER UNDER
MODEL TRAFFIC CODE SEC.14.13 AND/OR CRS 42-4-1413;
(2) ELUDING AS PROHIBITED BY CRS 18-9-116.5; OR
(3) HAS BEEN IDENTIFIED BY A POLICE OFFICER AS A VEHICLE
SUBJECT TO AN ATTEMPT TO LOCATE (ATL) REPORT.
Section 2. Section 13-84(a) of the Code of Laws is amended to read:
(a) If the chief of police finds and determines upon probable cause that a vehicle
is a nuisance vehicle and that the driver's continued use of the vehicle would cause a threat to public health, safety, and welfare; the chief of police may
immediately seize the vehicle at the time of the offense without prior notice to
the record owner.
Section 3. Severability, Conflicting Ordinances Repealed. If any section,
subsection or clause of this Ordinance shall be deemed to be unconstitutional or
otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the
provisions of this Ordinance are hereby repealed.
Section 4. Effective Date. This Ordinance shall take effect upon adoption at
second reading as provided by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of ___ to ___ on this 27th day of April 2026, ordered published in full on the City’s website as provided by
the Home Rule Charter, and Public Hearing and consideration on final passage set for May 11, 2026, at 6:30 p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat
Ridge, Colorado.
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ___ to ___, this ____ day of ___________2026.
SIGNED by the Mayor on this ____ day of ____________, 2026.
Korey Stites, Mayor
ATTEST:
__________________________________________
Janeece Hoppe, City Clerk
Approved as to Form:
Gerald E. Dahl, City Attorney
First Publication: April 28, 2026 Second Publication: May 12, 2026
Effective Date: May 11, 2026
Published:
Jeffco Transcript and www.ci.wheatridge.co.us
ITEM NUMBER: 3
DATE: April 27, 2026
REQUEST FOR CITY COUNCIL ACTION
RESOLUTION NO. 19-2026
TITLE: A RESOLUTION AMENDING THE 2026 FISCAL YEAR
HOUSING FUND BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION IN THE
AMOUNT OF $6,047,194 TO ACCEPT GRANT FUNDS FROM
THE DEPARTMENT OF LOCAL AFFAIRS
☐PUBLIC HEARING ☐BIDS/MOTIONS ☒RESOLUTIONS
☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
The City of Wheat Ridge was awarded approximately $4.5 million in funding from the
State of Colorado Department of Local Affairs Transit Oriented Communities
Infrastructure grant program to support Foothills Regional Housing. The funds will be used to pay for public infrastructure improvements for the Ridge Road Master Plan
development. The city must accept the grant award to receive and appropriate the
funding in the annual budget.
PRIOR ACTION:
On December 8, 2025, city council approved a resolution supporting the grant
application.
FINANCIAL IMPACT:
The total public infrastructure cost is $6,047,194. The Transit Oriented Communities Infrastructure (TOCI) grant award is $4,535,396, and the required local match is
$1,511,798 (25% of total project cost), which will be paid by Foothills Regional Housing
(FRH). As the pass-through entity, the city will not incur a long-term financial obligation
but must budget the full grant amount in the 2026 budget.
BACKGROUND:
Under House Bill (HB) 24-1313, the state legislature created the TOCI grant program to
fund public infrastructure that supports affordable housing in certified Transit Oriented
Council Action Form – TOCI Grant Supplemental Budget Appropriation April 27, 2026
Page 2
Communities (TOC). The city applied for the grant in December 2025.
In February 2026, the city was awarded approximately $4.5 million on behalf of Foothills
Regional Housing to fund essential public improvements at the proposed development.
This includes improvements along Miller Street, 54th Avenue, and Ridge Road, and public
utilities to upsize the capacity of existing sewer lines for the Ridge Road Master Plan development. The Ridge Road Master Plan will include a phased development of up to
200 affordable homes for seniors and families earning 30% to 60% Area Median Income
(AMI) by Foothills Regional Housing, and a new nursing school facility for Red Rocks
Community College.
The city will receive TOC certification by May 2026 as required by the grant. City council approved the zoning for the project on October 27, 2025, and the first phase of
entitlement review is underway. The project aims to break ground on the construction of
public improvements by the beginning of 2027.
RECOMMENDATIONS:
Staff recommend approval of the resolution supporting the budget supplemental to
appropriate the grant funds in the 2026 annual budget.
RECOMMENDED MOTION:
“I move to approve Resolution No. 19-2026, a resolution amending the 2026 Fiscal Year Housing Fund budget to reflect the approval of a supplemental budget appropriation in
the amount of $6,047,194 to accept grant funds from the Department of Local Affairs.”
Or,
“I move to postpone indefinitely Resolution No. 19-2026, a resolution amending the
2026 Fiscal Year Housing Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $6,047,194 to accept grant funds from the Department
of Local Affairs, for the following reason(s) _____________.”
REPORT PREPARED/REVIEWED BY:
Shannon Terrell, Senior Housing Planner
Jana Easley, Planning Manager
Lauren Mikulak, Community Development Director
Patrick Goff, City Manager
ATTACHMENTS:
1. Resolution No. 19-2026
2. Grant Award Letter
ATTACHMENT 1
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 19
SERIES OF 2026
TITLE: A RESOLUTION AMENDING THE 2026 FISCAL YEAR
HOUSING FUND BUDGET TO REFLECT THE APPROVAL
OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE
AMOUNT OF $6,047,194 TO ACCEPT GRANT FUNDS
FROM THE DEPARTMENT OF LOCAL AFFAIRS
WHEREAS, the Ridge Road Master Plan development has a total expected
infrastructure cost of $6,047,194; and
WHEREAS, the City received a $4,535,396 grant from the Colorado Department of
Local Affairs (DOLA) Transit Oriented Communities Infrastructure (TOCI) Grant Program
to fund public infrastructure improvements to the Ridge Road Master Plan development; and
WHEREAS, the TOCI grant program has a required match of $1,511,798 (25%)
which will be paid by Foothills Regional Housing (FRH); and
WHEREAS, the city will function as the pass-through entity for both the grant and
matching funds as established by grant and sub-recipient agreements; and
WHEREAS, the City Council wishes to accept and appropriate these funds for the
total infrastructure cost into the 2026 Fiscal Year Housing Fund budget; and
WHEREAS, the Wheat Ridge Charter requires that supplemental appropriations to
the budget be approved by the City Council through a resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge,
Colorado, as follows:
Section 1. The 2026 Housing Fund Budget is hereby amended to reflect a supplemental budget appropriation as follows:
• $6,047,194 in Housing Fund account 450-70750-101 for the expenditure and
revenues are amended accordingly.
ATTACHMENT 1
DONE AND RESOLVED this 27th day of April 2026
[SEAL]
ATTEST:
Janeece Hoppe, City Clerk
Korey Stites, Mayor
February 16, 2026
The Honorable Kory Stites, Mayor
City of Wheat Ridge
7500 W 29th Avenue
Wheat Ridge, CO 80033
RE: TOCI 25-001 City of Wheat Ridge - Ridge Road Infrastructure Project
Dear Mayor Stites:
Congratulations! After a thorough review, I am excited to offer a Transit Oriented
Communities Grant Program (TOCI) award in the amount of $4,535,396 to assist
with the Ridge Road Infrastructure Project. The TOCI grant request may cover soft
costs up to 25% of the grant award ($1,133,849).
TOCI was established by HB24-1313 (C.R.S. § 29-35-210 et seq.) to support the
efforts of local governments to upgrade infrastructure and support regulated
affordable housing in Transit Centers and Neighborhood Centers within certified
Transit Oriented Communities (TOC). The Department of Local Affairs (DOLA),
Colorado Energy Office (CEO), and Colorado Department of Transportation (CDOT)
are partnering on this program to provide multi-disciplinary support to grantees.
Your project was reviewed based on a variety of factors, including your
community’s readiness and capacity, local support, impact on housing and
mixed-use development needs, and stakeholder engagement strategy. DOLA is
available at any point to assist with your project. We support your project design for
upgraded infrastructure and are excited to share your results with other local
governments, the Governor's Office, and the legislature.
ATTACHMENT 2
Please work with the Housing & Transit Grant Program Manager, Ashley Basham
(ashley.basham@state.co.us), to complete the grant agreement process. Any funds
expended before the grant agreement (contract) is fully executed cannot be
included in the contract budget or reimbursed by the State. DOLA will execute
these contracts after TOC certification is completed (within 90 days of this
Notice of Award per TOCI guidelines). Please work with DOLA’s Technical
Assistance Unit to complete TOC certification.
I wish you success with your project. Thank you for advancing efforts to build more
attainable, affordable housing across the state.
Sincerely,
Maria De Cambra
DOLA Executive Director
cc: Jessie Danielson, State Senator
Monica Duran, State Representative
Lesley Dahlkemper, Jefferson County
Todd Leopold, DOLA Regional Manager
Pamm Gibson, DOH Development Specialist
ITEM NUMBER: 4
DATE: April 27, 2026
REQUEST FOR CITY COUNCIL ACTION
RESOLUTION NO. 20-2026
TITLE: A RESOLUTION AMENDING THE 2026 FISCAL YEAR
HOUSING FUND BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION IN THE
AMOUNT OF $2 MILLION TO ACCEPT GRANT FUNDS FROM
THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT
☐PUBLIC HEARING ☐BIDS/MOTIONS ☒RESOLUTIONS
☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
The City of Wheat Ridge was awarded $2 million in federal Community Project Funding, secured through Congressionally Directed Spending approval by Representative Brittany
Pettersen. The funding is administered by the U.S. Department of Housing and Urban
Development and will support Foothills Regional Housing’s acquisition of Fruitdale
School Lofts to preserve the long-term affordability of the 16-unit apartment building.
The City must approve a supplemental budget appropriation to receive, budget, and disburse the funds at closing.
PRIOR ACTION:
At a special study session on February 24, 2025, staff presented the proposed sale of
Fruitdale School Lofts. Council supported the proposed terms of the sale between Fruitdale School Partners (FSP) and Foothills Regional Housing (FRH), including the
allocation of $2 million in CPF funds to support the acquisition.
On May 12, 2025, council approved a termination agreement and funding agreement
necessary for the sale to proceed.
FINANCIAL IMPACT:
The total grant award of $2 million will support the acquisition as required by the
Council Action Form – HUD CPF Grant Supplemental Budget Appropriation April 27, 2026
Page 2
previously executed funding agreement. Upon successful closing of the property, the
city will receive reimbursement in the amount of $1,085,000 for the loan that was made
to Fruitdale School Lofts based on the original 2016 development agreement.
BACKGROUND:
The Fruitdale School Lofts is a 16-unit apartment building originally redeveloped by
Fruitdale School Partners, in partnership with the city and Wheat Ridge Housing
Authority, to preserve the former historic Fruitdale School and provide a mix of market-
rate and income-restricted housing.
In early 2024, the city was awarded $2 million in federal Community Project Funding (CPF), secured through Congressionally Directed Spending approval by Representative
Brittany Pettersen. The funding is administered by the U.S. Department of Housing and
Urban Development (HUD) and was awarded to purchase naturally occurring affordable
housing (NOAH) in the city.
Also in early 2024, Fruitdale School Partners (FSP) and the city approached Foothills Regional Housing (FRH) to discuss a potential change in ownership. As a trusted
affordable housing provider, FRH was approached because of a desire to ensure long-
term affordability for all 16 units. The sale of the property to FRH would expand
affordability from five units to all units serving households earning up to 80% of Area
Median Income (AMI), while maintaining existing community amenities and ensuring existing tenants remain.
In February 2025, council provided consensus to allocate the full $2 million to FRH to
help with acquisition cost of the property.
In March 2025, HUD approved the use of these funds to acquire Fruitdale School Lofts.
A subrecipient agreement has been executed with FRH, requiring compliance with all applicable federal requirements.
As a condition of the federal funding, the project must complete HUD’s environmental
review process, which has extended the project timeline. Final environmental clearance
is anticipated in the coming months, with closing to follow pending completion of all
federal requirements.
Supplemental Budget Appropriation
This supplemental budget appropriation is required to formally recognize and
appropriate the $2 million in federal CPF funds within the City’s 2026 budget.
Approval of this supplemental budget appropriation will:
• Authorize the city to receive and budget the federal funds;
• Allow for disbursement of the funds at the time of closing, consistent with the
Council Action Form – HUD CPF Grant Supplemental Budget Appropriation April 27, 2026
Page 3
grant and subrecipient agreement; and
• Ensure funds are available without delay once all federal requirements are met.
RECOMMENDATIONS
Staff recommend approval of this resolution and supplemental budget appropriation to ensure the timely disbursement of funds upon closing.
RECOMMENDED MOTION:
“I move to approve Resolution No. 20-2026, a resolution amending the 2026 Fiscal Year
Housing Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $2 million to accept grant funds from the U.S. Department of Housing
and Urban Development.”
Or,
“I move to postpone indefinitely Resolution No. 20-2026, a resolution amending the
2026 Fiscal Year Housing Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $2 million to accept grant funds from the U.S.
Department of Housing and Urban Development, for the following reason(s)
__________________.”
REPORT PREPARED/REVIEWED BY:
Shannon Terrell, Senior Housing Planner
Jana Easley, Planning Manager
Lauren Mikulak, Community Development Director
Patrick Goff, City Manager
ATTACHMENTS:
1. Resolution No. 20-2026
ATTACHMENT 1
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 20
SERIES OF 2026
TITLE: A RESOLUTION AMENDING THE 2026 FISCAL YEAR
HOUSING FUND BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $2
MILLION TO ACCEPT GRANT FUNDS FROM THE U.S. DEPARTMENT
OF HOUSING AND URBAN DEVELOPMENT
WHEREAS, in 2024, the City received a $2 million grant from the U.S. Department
of Housing and Urban Development (HUD) Community Project Funding (CPF) Program to
fund naturally occurring affordable housing (NOAH) in Wheat Ridge; and
WHEREAS, on February 24, 2025, City Council allocated all CPF funds to Foothills
Regional Housing to support the acquisition of Fruitdale School Lofts (Property); and
WHEREAS, in March 2025, HUD approved the use of the funds for the acquisition
of the Property; and
WHEREAS, on May 12, 2025, City Council approved a funding agreement, allowing
the sale of the Property to proceed; and
WHEREAS, the City Council wishes to accept and appropriate the $2,000,000 from HUD into the 2026 Fiscal Year Housing Fund budget; and
WHEREAS, the Wheat Ridge Charter requires that supplemental appropriations to
the budget be approved by the City Council through a resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge,
Colorado, as follows:
Section 1. The 2026 Housing Fund Budget is hereby amended to reflect a
supplemental budget appropriation as follows:
• $2,000,000 in Housing Fund account 450-70750-101 for the grant funds
expenditure and revenues are amended accordingly.
ATTACHMENT 1
DONE AND RESOLVED this 27th day of April 2026
[SEAL]
ATTEST:
Janeece Hoppe, City Clerk
Korey Stites, Mayor
ITEM NUMBER: 5
DATE: April 27, 2026
REQUEST FOR CITY COUNCIL ACTION
RESOLUTION NO. 21-2026
TITLE: A RESOLUTION AMENDING THE 2026 FISCAL YEAR
GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION IN THE
AMOUNT OF $600,000 TO ACCEPT A GRANT AWARD FROM
THE DENVER REGIONAL COUNCIL OF GOVERNMENTS
☐PUBLIC HEARING ☐BIDS/MOTIONS ☒RESOLUTIONS
☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
In March 2026, the Denver Regional Council of Governments (DRCOG) awarded the City
of Wheat Ridge $600,000 through the Building Policy Collaborative Jurisdictional
Support Subaward Program to support building decarbonization policy development, adoption, and implementation efforts. Council action is requested to accept this grant
award and to approve the corresponding supplemental budget appropriation for the
$600,000 grant award.
PRIOR ACTION:
None.
FINANCIAL IMPACT:
These grant funds have not been appropriated in the 2026 budget. This resolution will
amend the budget to accept these grant funds and appropriate the funds in the General Fund. The $600,000 can be used over a multi-year period through September 2029.
BACKGROUND:
The Denver Regional Council of Governments (DRCOG) received approximately $199.7
million from the U.S. Environmental Protection Agency through the Climate Pollution Reduction Grant program to implement a regional building decarbonization initiative
focused on reducing greenhouse gas emissions from the building sector. As part of this
effort, DRCOG established the Building Policy Collaborative (BPC), a multi-jurisdictional
Council Action Form – 2026 Denver Regional Council of Governments Grant April 27, 2026
Page 2
initiative that will develop a regional building decarbonization roadmap and support
local governments in adopting and implementing policies that reduce emissions from
new and existing buildings.
As part of the BPC, DRCOG is allocating approximately $34.8 million for jurisdictional
support subawards to provide funding directly to local governments to build capacity and advance building decarbonization policies. Wheat Ridge has been awarded
$600,000 through this subaward program to support participation in the BPC and
advance local efforts related to building decarbonization. Wheat Ridge will use this
funding over a multi-year period through September 2029 to provide third-party
technical assistance, support staff training and certification, and implement policies and programs that align with regional decarbonization goals for new and existing
buildings.
The majority of Wheat Ridge’s funding will support consultant services to assist with
evaluating and aligning BPC policy recommendations with Wheat Ridge’s recently
adopted plans including the Sustainability Action Plan and City Plan, facilitating stakeholder and elected official engagement, supporting policy refinement and
adoption, and assisting with implementation, internal integration, and communicating
the results of these efforts to the Wheat Ridge community.
This grant will provide critical capacity for Wheat Ridge to participate in a coordinated
regional effort while advancing local sustainability goals in a manner that reflects the City’s priorities, staff capacity, and community context.
RECOMMENDATIONS:
Staff recommend City Council approve the budget supplemental of $600,000 for the
purpose of accepting grant funds from Denver Regional Council of Governments.
RECOMMENDED MOTION:
“I move to approve Resolution No. 21-2026, a resolution amending the 2026 Fiscal Year
General Fund budget to reflect the approval of a supplemental budget appropriation in
the amount of $600,000 to accept a grant award from the Denver Regional Council of Governments.”
Or,
“I move to postpone indefinitely Resolution No. 21-2026, a resolution amending the
2026 Fiscal Year General Fund budget to reflect the approval of a supplemental budget
appropriation in the amount of $600,000 to accept a grant award from the Denver Regional Council of Governments for the following reason(s)
______________________________.”
Council Action Form – 2026 Denver Regional Council of Governments Grant April 27, 2026
Page 3
REPORT PREPARED/REVIEWED BY:
Mary Hester, Sustainability Coordinator
Amanda Harrison, Communications and Engagement Manager
Marianne Schilling, Deputy City Manager Patrick Goff, City Manager
ATTACHMENTS:
1. Resolution No. 21-2026
2. Grant Agreement
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 21
SERIES OF 2026
TITLE: A RESOLUTION AMENDING THE 2026 FISCAL YEAR GENERAL
FUND BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT
OF $600,000 TO ACCEPT A GRANT AWARD FROM THE
DENVER REGIONAL COUNCIL OF GOVERNMENTS
WHEREAS, the Denver Regional Council of Governments (DRCOG) received
funding from the U.S. Environmental Protection Agency through the Climate Pollution
Reduction Grant program to support regional greenhouse gas emissions reduction
efforts; and
WHEREAS, DRCOG established the Building Policy Collaborative (BPC) to develop a regional building decarbonization roadmap and support local governments in adopting
and implementing policies to reduce emissions from new and existing buildings; and
WHEREAS, DRCOG has made funding available to member jurisdictions through
the BPC Jurisdictional Support Subaward program, and the City of Wheat Ridge has been
awarded $600,000 through this program; and
WHEREAS, the grant funds have not been appropriated in the 2026 budget and
require a supplemental budget appropriation; and
WHEREAS, the City Council wishes to accept this funding and directs the City
Manager to execute an agreement with DRCOG for the aforementioned purposes set forth
herein.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO AS FOLLOWS:
1. The City of Wheat Ridge hereby accepts the DRCOG BPC grant funding in the amount of $600,000 and directs the City Manager to execute an agreement
with DRCOG for the purpose of accepting this grant funding.
2. A transfer of $600,000 is hereby approved from the General Fund undesignated reserves to account 100-70750-119 and the 2026 revenues are amended accordingly.
ATTACHMENT 1
DONE AND RESOLVED this 27th day of April 2026
ATTEST:
_________________________________________
Janeece Hoppe, City Clerk
_________________________________________
Korey Stites, Mayor
1
SUBAWARD AGREEMENT
BY AND BETWEEN THE
DENVER REGIONAL COUNCIL OF GOVERNMENTS
1001 17th Street, Suite 700
Denver, Colorado 80202
(“DRCOG”)
and
CITY OF WHEAT RIDGE
7500 West 29th Avenue
Wheat Ridge, Colorado 80033
(“Subrecipient/Contractor”)
Project Number: 705025 Agreement Number: EX26013
Subrecipient’s Unique Entity Identifier in SAM: TEAYNF4J6VC8
Federal Award Identification Number: 00I18200
CFDA Number: 66.046 – Climate Pollution Reduction Grant
EPA Award Date: 10/10/2024
This Agreement (“Agreement”) is made by and between the Denver Regional Council of
Governments (“DRCOG”) and City of Wheat Ridge (“Subrecipient”).
RECITALS
A.Subrecipient is also identified as “Contractor” in this Agreement which has been funded
with an award of Federal funds from the Climate Pollution Reduction Grant from the
Environmental Protection Agency (EPA) to design and implement greenhouse gas
(GHG) reduction programs, policies, projects, and measures identified in a Prior Climate
Action Plan (PCAP) through four main objectives: implementation of ambitious measures
that will achieve significant cumulative GHG reductions by 2030 and beyond; pursuit of
measures that will achieve substantial community benefits, particularly in low-income
and disadvantaged communities; complementing other funding sources to maximize
these GHG reductions and community benefits; and pursuit of innovative policies and
programs that are replicable and can be scaled up across multiple jurisdictions (the
“Project”).
B.DRCOG desires to engage the Subrecipient for the purpose of providing services related
to the Project as further described herein (the “Services”).
C.The Subrecipient represents that it has the special expertise, qualifications and the
background necessary to complete the Services.
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ATTACHMENT 2
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TERMS
1. Scope of Services
The Subrecipient agrees to provide the specific Services and to perform the specific
tasks, duties and responsibilities set forth in Scope of Services attached hereto as
Exhibit A and incorporated herein by reference. Subrecipient shall furnish all tools,
labor and supplies in such quantities and of the proper quality as are necessary to
professionally and timely perform the Services. In its sole discretion, DRCOG may
contract with other subrecipients to provide the same or similar services during the term
of this Agreement.
2. Term
The term of this Agreement shall commence upon execution and shall end September
30, 2029. No work shall commence and no costs shall be incurred prior to the execution
of this Agreement, as reflected by the execution date herein.
This Agreement may be terminated as follows:
2.1 Termination of Agreement for Cause
If through any cause, the Subrecipient shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Subrecipient shall violate any of the covenants,
agreements, or stipulations of this Agreement, DRCOG shall thereupon have the right to
terminate this Agreement by giving written notice to the Subrecipient of such termination.
This notice will: (1) specify in reasonable detail the nature of the breach; (2) provide the
Subrecipient with an opportunity to cure, which must be requested in writing no less than
14 days from the date of the Termination Notice; and (3) shall specify the effective date of
termination in the event the Subrecipient fails to correct the breach. In that event, all
finished or unfinished documents, data, studies, surveys, drawings, maps, models,
photographs, and reports or other materials prepared by the Subrecipient under this
Agreement shall, at the option of DRCOG, become its property, and subject to DRCOG's
right of setoff, the Subrecipient shall be entitled to receive compensation for any
satisfactory work completed on such documents or other materials which were completed
to the satisfaction of DRCOG. Notwithstanding the above, the Subrecipient shall not be
relieved of liability to DRCOG for any damages sustained by DRCOG by virtue of any
breach of the Agreement by the Subrecipient, and DRCOG may withhold all payments to
the Subrecipient for the purpose of setoff for damages due DRCOG.
2.2 Termination for Convenience of DRCOG
DRCOG and Subrecipient may terminate this Agreement at any time by giving 30 days
written notice to the Subrecipient of such termination. If the Agreement is terminated by
DRCOG as provided herein, the Subrecipient will be paid for services satisfactorily
rendered through the date of termination in accordance with the tasks and rates set forth
in Exhibit B.
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2.3 Termination Due to Loss of Funding
The parties hereto expressly recognize that the Subrecipient is to be paid, reimbursed,
or otherwise compensated with funds provided to DRCOG for the purpose of contracting
for the services provided for herein. Therefore, the Subrecipient expressly understands
and agrees that all its rights, demands, and claims to compensation arising under this
Agreement are contingent upon receipt of such funds by DRCOG. In the event that such
funds or any part thereof are not received by DRCOG, DRCOG may immediately
terminate this Agreement without liability, including costs for termination.
3. Payment.
3.1 Payment Amount
The total cost of the Agreement shall not exceed Six Hundred Thousand Dollars
($600,000.00). The foregoing amounts of compensation shall be inclusive of all costs of
whatsoever nature associated with the Subrecipient’s efforts, including but not limited to
salaries, benefits, overhead, administration, profits, and expenses. Services cannot
commence prior to an executed contract.
3.2 Invoices and Payment
a. DRCOG shall pay the Subrecipient in the amounts and in accordance with the
project budget attached hereto as Exhibit B and incorporated herein by reference.
b. Reimbursement Requests. Contractor shall submit a reimbursement request in a
form prescribed by DRCOG. Such report and request shall be filed on or before the
fifteenth day of the month following the month in which services are provided,
throughout the term of the Contract. If the fifteenth of the month falls on a holiday or
weekend, then submissions shall be due the business day prior to the fifteenth.
Failure to submit the monthly reimbursement request by the fifteenth day of the
following month will delay processing of payments until the next calendar month.
Final billing on the Agreement must be received within 30 days after the end of the
Agreement term. Contractor is responsible for the timely filing, completeness and
accuracy of all reimbursement requests. All payments are subject to verification by
DRCOG. DRCOG agrees to reimburse Contractor via Electronic Funds Transfer
(EFT) (Attachment B) into the bank account designated by Contractor upon approval
of reimbursement request during regularly scheduled payment cycles.
c. DRCOG pays on a Net 30 following receipt of invoices, so long as the amount
invoiced correctly represents Work completed by Subrecipient and is approved by
DRCOG’s Program Manager. If it is determined that the amount of any invoice is not
correct, then Subrecipient shall make all changes necessary to correct the invoice.
The acceptance of an invoice shall not constitute acceptance of any Work performed
or Deliverables provided under this Agreement.
d. DRCOG agrees to pay Subrecipient each month into the bank account designated
by Subrecipient via Electronic Funds Transfer (EFT) upon approval of invoices
during regularly scheduled payment cycles (5th and the 20th).
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4. Allowable Costs
Subrecipient shall only be reimbursed for costs incurred for the performance of this
Agreement which are determined by DRCOG to be allowable, allocable, and reasonable
in accordance with the following Federal cost principles, as from time to time amended:
1. The Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards, 2 C.F.R. Parts 200 and 1500.
2. 2 CFR 200.216 concerning the prohibition on certain telecommunications and video
surveillance service equipment or services.
3. Expenses shall not exceed U.S. General Services Administration (“GSA”) per diem
rates available at: http://www.gsa.gov/portal/content/104877.
4. Air travel must be pre-approved by DRCOG. All air travel must be at the lowest,
reasonably available coach fare. First class or business class travel is not
authorized
5. Use of Funds
Subrecipient shall use funds only for eligible costs identified herein and/or in the project
budget (Exhibit B). Subrecipient may adjust budgeted expenditure amounts up to 10%
between line items of said Budget without approval of DRCOG. Budget line item
adjustments exceeding 10% must be submitted in advance of actual expenditure and
receive written approval by DRCOG’s Chief Operating Officer. Approval may be
transmitted informally by email or such other means that does not rise to the level of an
amendment to this Agreement. Budget adjustments shall not increase DRCOG’s total
consideration beyond the maximum amounts designated in Section 3 without an
amendment to this Agreement.
6. Assurances.
In addition to all other obligations contained herein, Subrecipient agrees: (a) to proceed
with diligence and promptness and to perform the Services in accordance with the
prevailing standard of practice normally exercised in the performance of services of a
similar nature in the Denver metropolitan area; and (b) to comply, at its own expense,
with the provisions of all state, local and federal laws, regulations, ordinances,
requirements and codes which are applicable to the performance of the Services
hereunder or to Subrecipient as an employer.
7. Inspection and Audit.
DRCOG and its duly authorized representatives shall have access to any books,
documents, papers, and records of the Subrecipient that are related to this Agreement
for the purpose of making audits, examinations, excerpts, and transcriptions.
8. Colorado Governmental Immunity Act.
If the Subrecipient is a “public entity” within the meaning of the Colorado Governmental
Immunity Act, CRS 24-72-200.1, et seq., as amended (“Act”), Subrecipient assumes
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responsibility for the actions and omissions of its agents and its employees in the
performance or failure to perform under this Agreement. By agreeing to this provision,
Subrecipient does not waive or intend to waive the limitations on liability which are
provided to the Subrecipient under the Act.
9. Insurance.
A. Subrecipient shall procure and maintain and shall cause each subrecipient hired by
Subrecipient to perform services under this Agreement to procure and maintain, the
minimum insurance coverages listed below. All coverages shall be continuously
maintained to cover all liability, claims, demands, and other obligations assumed by
Subrecipient pursuant to this Agreement. In the case of any claims-made policy, the
necessary retroactive dates and extended reporting periods shall be procured by
Subrecipient to maintain such continuous coverage:
1. Workers’ Compensation in statutory limits.
2. Employer's Liability Insurance: $100,000/ each accident, $500,000/ disease -
policy limit, and $100,000/ disease - each employee.
3. Comprehensive General Liability Insurance: $1,000,000/Occurrence
4. Automobile Liability or Hired & Non-Owned Vehicle Liability Insurance:
$1,000,000/each accident.
5. Professional Liability Insurance: $1,000,000/Claim.
6. Security & Privacy Liability or Cyber Risk insurance: $1,000,000/Occurrence
B. DRCOG, its officers and employees are to be named as additional insured for both
the Subrecipient's General and Automobile Liability policies under sections
Certificate Holder and Description of Operations. In addition, the term of said
Agreement and the Agreement number must be outlined under the Description of
Operations.
C. All coverages shall be continuously maintained from the date of commencement of
Services hereunder, and in the case of any claims-made policy, the necessary
retroactive dates and extended reporting periods shall be procured by the
Subrecipient so as to maintain such continuous coverage. The Subrecipient shall
not be relieved of any liability, claims, demands, or other obligations assumed
pursuant to this Agreement by reason of its failure to procure or maintain insurance,
or by reason of its failure to procure or maintain insurance in sufficient amounts,
durations, or types. All insurance policies required hereunder shall include clauses
stating that each carrier shall waive all rights of recovery, under subrogation or
otherwise, against DRCOG, its agencies, institutions, organizations, officers, agents,
employees and volunteers.
D. The insurance company shall endeavor to notify DRCOG of any cancellation of the
insurance policy with 30 days’ notice.
E. The Subrecipient shall provide certificates showing adequate insurance coverage, as
required above to DRCOG with the signed Agreement. Subrecipient shall deliver to
DRCOG certificates of insurance evidencing renewals thereof. Upon request by
DRCOG at any other time during the term of this Agreement, Subrecipient, shall,
within 10 days of such request supply to DRCOG evidence satisfactory to DRCOG of
compliance with the provisions of this Section.
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F. If the Subrecipient is a “public entity” within the meaning of the Colorado
Governmental Immunity Act, CRS 24-72-200.1, et seq., as amended (“Act”), the
Subrecipient shall at all times during the term of this Agreement maintain such
liability insurance, by commercial policy or self-insurance, as is necessary to
meet its liabilities under the Act.
10. Assignment.
This Agreement shall not be assigned by Subrecipient without the prior written consent
of DRCOG.
11. Rights In Data, Documents, and Computer Software.
11.1 Deliverables.
Subrecipient agrees to provide to DRCOG a royalty-free, non-exclusive and irrevocable
license to reproduce publish or otherwise use and to authorize others to use any
software, research, reports, studies, estimates, data, photographs, negatives or other
documents, plans, drawings, memoranda, computation sheets or materials prepared by
the Subrecipient in the performance of its obligations under this contract (the
“Deliverables”), for the purpose of DRCOG. The Subrecipient shall deliver all Deliverables
to DRCOG at no further expense to DRCOG upon completion, termination, or
cancellation of this contract.
11.2 Exclusive Property of DRCOG.
Any software (including source code), research, reports, proposals, studies, estimates,
data, photographs, negatives or other documents, plans, drawings, memoranda, ideas,
concepts, know-how, computation sheets or materials, and information provided by or on
behalf of DRCOG to the Subrecipient (collectively “DRCOG Materials”) are the exclusive
property of DRCOG and all such materials shall be delivered by the Subrecipient to
DRCOG at no further expense to DRCOG upon completion, termination, or cancellation
of this contract. Subrecipient shall not use, willingly allow, cause or permit DRCOG
Materials to be used for any purpose other than the performance of Subrecipient’s
obligations under this contract without the prior written consent of DRCOG.
11.3 Exclusive Property of Subrecipient.
Subrecipient retains the exclusive rights, title, and ownership to any and all pre-existing
materials owned or licensed to Subrecipient including, but not limited to, all pre-existing
software, licensed products, associated source code, machine code, text images, audio
and/or video, and third-party materials, delivered by Subrecipient under this contract,
whether incorporated in a Deliverable or necessary to use a Deliverable (collectively,
“Subrecipient Property”). Subrecipient Property shall be licensed to DRCOG as set forth
in subsection 12.1, above, or by separate license agreement: (i) entered into as an exhibit
to this Agreement, (ii) obtained by DRCOG from the applicable third-party vendor, or (iii)
in the case of open-source software, the license terms set forth in the applicable open-
source license agreement.
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11.4 Intellectual Property Indemnification.
To the extent permitted by law, Subrecipient agrees to indemnify, save, and hold
harmless DRCOG against any and all costs, expenses, claims, damages, liabilities, and
other amounts (including attorney fees and costs) incurred by DRCOG in relation to any
claim that any Service, Deliverable, or software provided by Subrecipient under this
Agreement, or the use thereof, infringes a patent, copyright, trademark, trade secret, or
any other intellectual property right. If any Service, Deliverable, or software is held to
infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or
compromise, such use is materially adversely restricted, Subrecipient shall, at its own
expense, either: (i) procure for DRCOG the right to continue to use the Service,
Deliverable, or software; (ii) modify the Service, Deliverable, or software to make it non-
infringing, provided that such modification does not materially adversely affect DRCOG’s
authorized use of the Service, Deliverable, or software; (iii) replace the Service,
Deliverable, or software with a functionally equivalent non-infringing program at no
additional charge to DRCOG; or (iv) if none of the foregoing alternatives is reasonably
available to Subrecipient, either party may terminate this Agreement. Any reference to the
“DRCOG” in this Subsection shall be deemed to include officers and employees of the
DRCOG.
No term or condition of this Contract shall be construed or interpreted as a waiver,
express or implied, of any of the immunities, rights, benefits, protection, or other
provisions for the Contractor of the Colorado Governmental Immunity Act, C.R.S. § 24-
10-101 et seq. or the Federal Tort Claims Act, 28 U.S.C. § 2671 et seq. as applicable, as
now or hereafter amended. The Contractor, by execution of this Contract containing this
indemnification clause does not waive the operation of any law concerning the
Contractor’s ability to indemnify.
12. Performance Reports.
Subrecipient agrees to submit quarterly performance progress reports in accordance with
the Subrecipient's Scope of Work to their designated project manager within 30 days
following quarter end. Subrecipient also agrees to submit a semi-annual report by the
15th of the month following the 6-month reporting period (i.e. October-March reporting
would be due by April 15 and April-September reporting would be due by October 15).
DRCOG will include a reporting template. Reporting could include reporting on appliable
areas, which may include without limitation: (1) comparison of actual technical progress
and milestones achieved during the reporting period to outputs/outcomes and
performance measures identified in the Scope of Services; (2) budget update; (3) if
necessary, the reasons why any timelines/milestones were missed; (4) community
engagement activities conducted in low-income and disadvantaged communities; (5)
strategies for mitigating environmental risks; (6) climate resiliency planning, siting, design,
and operation; (7) updates to key contacts and/or changes to the roles and
responsibilities of key contacts; (8) as applicable, updates regarding which organizations
have the authority to implement each measure and the reason(s) for the change(s); (9) as
applicable, updates regarding changes to contracts, subgrants, and participant support
costs; (10) progress on generating high-quality jobs with a diverse, highly skilled
workplace; and (11) summary of anticipated activities for the next period. The deadlines
for and forms of such reports shall be determined by DRCOG. Notwithstanding the
foregoing, Subrecipient agrees to report adverse conditions that will materially impair
Subrecipient’s ability to meet the output/outcomes specified in its Scope of Services.
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Subrecipient agrees to inform DRCOG immediately rather than waiting until the next
performance report is due.
13. Annual Evaluation
The subaward project is subject to review by DRCOG at least annually. For the
evaluation, DRCOG shall review project performance against contract terms and project
objectives together with any proposed revisions to project plan and budget details as
described in Exhibit A. Any changes to the project scope, deliverables, timeline, or
budget shall not be implemented without a formal amendment to this Agreement.
Subrecipient shall satisfactorily resolve any findings or issues identified as part of the
evaluation. Furthermore, any unspent funds may be subject to forfeiture by subrecipient
and, at DRCOG’s discretion, reallocated to other subawards.
14. Quality Assurance (QA) Requirements.
If Subrecipient’s service(s) involve the collection, evaluation, or use of environmental
data, such activities must comply with DRCOG’s Quality Assurance (QA) program as
outlined in its Quality Management Plan. Additional details are outlined in Exhibit D
attached hereto and incorporated herein by this reference.
15. Accessibility.
If the Services include developing or furnishing software, digital content, or electronic
and information technology for DRCOG, the Subrecipient agrees that it shall comply with
C.R.S. §24-85-101, et seq., the Accessibility Standards for Individuals with a Disability as
established by the Office of Information Technology (codified at 8 CCR 1501-11), and
Sections 504 and 508 of the Rehabilitation Act (codified at 36 CFR Part 1194).
16. Notice.
Any notice required or permitted by this Agreement shall be in writing and shall be
sufficiently given for all purposes if sent by: (a) personal delivery; (b) certified mail or
registered mail, postage and fees prepaid, to the address set forth on the first page of this
Agreement; or (c) email with read receipt requested to the email address, if any, set forth
on the first page of this Agreement. Personally delivered notices are effective upon
delivery; mailed notices are effective three (3) business days after mailing; and emailed
notices are effective once sent and received. Either party may change their contact
information by providing notice to the other party without a formal amendment to this
Agreement.
17. Waiver.
A waiver by any party to this Agreement of the breach of any term or provision of this
Agreement shall not operate or be construed as a waiver of any subsequent breach by
either party.
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18. Governing Law; Venue
This Agreement shall be governed by the laws of the State of Colorado. Venue for any
action relating to this Agreement shall be in the City and County of Denver, Colorado and
federal district courts for the State of Colorado. Nothing herein shall preclude the parties
from mutually agreeing to submit to arbitration or mediation to resolve a dispute arising
hereunder.
19. Binding Effect
This Agreement shall inure to the benefit of, and be binding upon, the parties, their
respective legal representatives, successors, heirs, and assigns; provided, however, that
nothing in this paragraph shall be construed to permit the assignment of this Agreement
except as otherwise expressly authorized herein.
20. Subcontractors/Subrecipients
Subrecipient may utilize subcontractors/subrecipients to assist with non-specialized
works as necessary to complete projects provided that it first submits any proposed
subcontractors/subrecipients and the description of their services to DRCOG for
approval. DRCOG will not work directly with the subcontractors/subrecipients.
21. Independent Contractor
The Subrecipient is an independent contractor and not an employee of DRCOG. As an
independent contractor, Contractor and its employees are not entitled to workers'
compensation benefits except as may be provided by the Contractor nor to
unemployment insurance benefits unless unemployment compensation coverage is
provided by the Contractor or some other entity. The Contractor is obligated to pay all
federal and state income tax on any moneys earned or paid pursuant to this contract
relationship. The parties agree that the Contractor is free from the direction and control
of DRCOG except such control as may be required by any state or federal statute or
regulation, and that DRCOG does not require the Contractor to work exclusively for
DRCOG; does not provide tools, training or benefits to the Contractor, and does not
dictate the time of performance by the Contractor, except through a completion schedule.
Contractor shall not create any indebtedness on behalf of DRCOG.
22. No Third-Party Beneficiaries
It is expressly understood and agreed that enforcement of the terms and conditions of
this Agreement, and all rights of action relating to such enforcement, shall be strictly
reserved to DRCOG and Subrecipient, and nothing contained in this Agreement shall
give or allow any such claim or right of action by any other
23. Entire Agreement
This Agreement represents the entire agreement between the parties and there are no
oral or collateral agreements or understandings. This Agreement may be amended only
by an instrument in writing signed by the parties. If any other provision of this Agreement
is held invalid or unenforceable, no other provision shall be affected by such holding, and
all of the remaining provisions of this Agreement shall continue in full force and effect.
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24. Debarment, Suspension
By signing this Agreement, the Subrecipient represents that its organization and its
principals are not suspended or debarred per federal requirements, including but not limited
to 2 C.F.R. Part 180.
25. Unique entity ID
System for Award Management (SAM) and Unique Entity ID Requirements: Contractor
must obtain a unique entity identifier (UEI), but is not required to fully register in Sam.gov.
Contractor shall provide its Unique Entity ID to DRCOG, and shall update Contractor’s
information at http://www.sam.gov at least annually after the initial registration, and more
frequently if required by changes in Contractor’s information Start here to request a new
UEI in SAM.gov .
26. Certificate of good standing
Proof of Registration with Colorado Secretary of State: Contractor shall furnish a Certificate
of Good Standing from the Colorado Secretary of State’s Office, as proof that it is properly
registered to do business in the State of Colorado. Such Certificate shall be provided with
the signed Agreement; provided however, the foregoing shall not apply to the State,
its agencies, municipalities, counties, political subdivisions, special districts, or
other public entities.
27. CORA Disclosure.
To the extent not prohibited by federal law, this Contract and the performance measures
and standards under CRS § 24-103.5-101, if any, are subject to public release through the
Colorado Open Records Act, CRS § 24-72-200.1, et seq., as may updated.
28. Federal Requirements.
Subrecipient shall at all times during the term of this Agreement strictly adhere to, and
comply with, all applicable federal and state laws, and their implementing regulations, as
they currently exist and may hereafter be amended, including but not limited to the Federal
Award Requirements set forth in Exhibit C, attached hereto and incorporated herein by
this reference. Subrecipient shall also require compliance with these statutes and
regulations in subcontract/subaward agreements associated with this Agreement. Should
any new laws, regulations, certifications or assurances, or other guidance documents be
issued by the Federal government which are applicable to this Agreement and which
contain language to which the Subrecipient cannot comply, this Agreement may be
terminated in accordance with Section 2.2.
29. Certification for Federal-Aid Awards.
This section applies if the amount of this Agreement exceeds $100,000. Subrecipient, by
signing this Agreement, certifies to the best of its knowledge and belief:
A. No Federal Funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any
federal agency, a Member of Congress, an officer or employee of Congress, or an
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employee of a Member of Congress in connection with the awarding of any federal
contract, the making of any federal grant, the making of any federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
B. If any funds other than Federal Funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure
Form to Report Lobbying,” in accordance with its instructions.
C. Subrecipient shall require that the language of this certification be included in any
subcontract exceeding $100,000 at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
D. This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352, Title
31, U.S. Code. Any person who fails to file the required certification shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such
failure.
30. Provisions
The parties agree that this Agreement is also subject to the provisions set forth in the Exhibits
and Attachments of this Agreement, attached hereto and incorporated herein.
31. Authority
The undersigned signatories of Subrecipient represent that they have been duly authorized to
execute this Agreement and have full power and authority to bind Subrecipient to the terms
and conditions hereof, and certify that their signatures below, whether handwritten, electronic,
or digital or submitted by facsimile or electronic mail are their own. Subrecipient further
understands and agrees that no further certification authority or third-party verification is
necessary to validate any signature hereto and that the lack of such certification or verification
will not in any way affect the enforceability of the Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement on the ________
day of __________________________, 20___ and acknowledge that electronic or digital
signatures hereto are the legally binding equivalent to handwritten signatures.
DENVER REGIONAL COUNCIL CITY OF WHEAT RIDGE
OF GOVERNMENTS
By: By:
Douglas W. Rex, Executive Director Title:
ATTEST: ATTEST:
By: By:
Title:
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Exhibit A
Scope of Services
Background
The Denver Regional Council of Governments received a $199.7 million Climate Pollution
Reduction Grant from the Environmental Protection Agency (EPA) to develop a Building
Decarbonization Program focused on reducing climate pollution from the building sector. Within
this larger program lies the Building Policy Collaborative (BPC), a subprogram designed to
support jurisdictions across the region in implementing new, above state minimum building
energy codes and performance standards, permitting reform and other building policies.
As a part of this support, the BPC allocated $34.8 million as formula subawards across all
jurisdictions in the DRCOG region. The subawards support local jurisdictions by providing
funding for new staff capacity, training and professional development related to decarbonization
policies, enhancements to permitting processes, technical assistance on policy development
and adoption, community engagement support, and any other activities designed to reduce
climate pollution from the building sector.
This subaward is being awarded between DRCOG and the City of Wheat Ridge (hereafter
referred to as “Wheat Ridge”) because it meets the requirements and eligible uses, as required
by DRCOG and EPA, and will advance Power Ahead Colorado’s goals of reducing greenhouse
gases from the built environment within our region. This scope of work (SOW) outlines the
activities, processes, and deliverables related to the work that will be performed with this
subaward.
Project Summary
In this project, Wheat Ridge will support staff training, technical assistance, and third-party
consultant support to assess, refine, adopt, and implement building decarbonization policies
aligned with the BPC roadmap. The project includes City Council and community engagement,
greenhouse gas goal setting, and integration of adopted policies into Wheat Ridge systems.
Project Goals
Wheat Ridge will work toward the following goals from this project:
• Adoption of 2027 IECC building codes
• BPI and Certified Energy Manager certifications for up to two staff members
• Evaluating BPC aligned policies with Wheat Ridge’s new Sustainability Action Plan and
Comprehensive City Plan
• Updated greenhouse gas inventory to understand building-sector emissions and
influence greenhouse gas reduction targets
Project Description & Deliverables
Using DRCOG subaward funding, Wheat Ridge will accomplish the following tasks:
Task 1. Project administration, reporting and management:
Work associated with this task will be performed primarily by the project manager with
input and participation from the project team and will carry over from year to year of the
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subaward period on a regular cadence in agreement with DRCOG. Activities will include
essential project management, tracking staff time and preparing invoices for
reimbursement from DRCOG, preparing project updates and attending update meetings
with DRCOG.
Task 2: Staff Support and Training:
Wheat Ridge will utilize funding to support conference attendance as well as training and
certification opportunities for staff involved in sustainability, planning, building, and
permitting. This task supports the goals of the BPC by enhancing internal expertise to
implement and enforce advanced building decarbonization policies. Training and
certifications will occur in the second half of the grant period upon DRCOG’s approval of
relevant policies, programs and conferences.
Task 3. Policy Adoption and Implementation:
This task will be contracted with a third-party consultant who will support the review,
vetting, and prioritization of building decarbonization policies that are aligned with the
BPC roadmap and Wheat Ridge’s recently adopted Sustainability Action Plan and
Comprehensive City Plan. Additionally, the consultant will conduct technical analysis to
understand building-sector emissions and develop greenhouse gas reduction targets
which will provide a data-informed foundation for policy selection. The consultant will
also facilitate engagement with Wheat Ridge leadership, peer cities, elected officials and
community stakeholder groups. Furthermore, if needed, the consultant will conduct
additional cost/equity modeling to support decision-making and legal review as well as
additional stakeholder engagement.
Lastly, this will focus on integrating adopted policies and/or programs into the Wheat
Ridge’s systems and workflows and ensuring that staff, stakeholders, and the broader
community are prepared to support and comply with new requirements. Activities will
include updating permit forms and internal review processes, conducting staff trainings
on newly adopted policies, designing and launching public communication campaign and
the development of monitoring tools and integrating metrics for updated codes into
existing permitting systems.
Task 4. Technical Assistance:
Wheat Ridge will contract technical assistance with a vendor to provide subject matter
expertise to support future code updates and building decarbonization efforts and will
provide expertise at public meetings with decision making groups such as City Council,
Planning Commission and the Building Code Advisory Board. The vendor will educate
decision-makers, answer technical questions, and build consensus around proposed
policy and code changes that align with the BPC.
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Note: Quality Assurance: As may be directed by DRCOG, develop a Quality Assurance
Project Plan (QAPP) and/or Sampling Analysis Plan (SAP) describing quality assurance
measures for project activities involving environmental data collection, analysis and reporting.
Plan templates shall be provided by DRCOG. DRCOG and EPA must approve the QAPP and/or
SAP before any such technical activities may begin.
Annual Evaluation
As part of an annual evaluation of the subaward project conducted by DRCOG, the jurisdiction
may submit modifications to its scope of work or budget or do so at the request of DRCOG. The
jurisdiction shall propose in writing any adjustments to task activities, costs, deliverables, or
delivery dates in the remaining term period. Changes may only be implemented upon written
approval of DRCOG or, if any are deemed material by DRCOG, following an executed
amendment.
Deliverable Table
Deliverables are subject to change and may be updated over time, subject to DRCOG approval.
Please note that DRCOG reserves the right to deny reimbursement for costs that do not comply
with subaward policies or fall outside the scope of eligible and approved uses. Furthermore, the
timeline for some deliverables is dependent upon variables beyond staff control and may need
to shift accordingly. During quarterly reporting with DRCOG, jurisdictional staff will address any
task timelines that need to be adjusted.
Task Deliverable Anticipated Timeline
Ongoing across budget periods
Task 1. Project
Administration, Reporting &
Management
Submit cost reporting and
backup documentation
Monthly; due by the 15th
for prior month costs
Task 1. Project
Administration, Reporting &
Management
Submit project narrative and
meet with DRCOG to provide
project updates
Quarterly; within 30 days
of calendar quarter
end Quarterly: January
30, April 15, July 30,
October 15
Task 1. Project
Administration, Reporting &
Management
Submit Annual QAPP Report Annually
Budget Period 1: March 2026 – December 31, 2026
Task 1. Project
Administration, Reporting &
Management
Draft of QAPP to DRCOG and
EPA
June 2026
Task 1. Project
Administration, Reporting &
Management
Finalized QAPP based on
DRCOG and EPA feedback
submitted
September 2026
Task 3. Policy Adoption Submit draft RFP for vendor
supporting policy evaluation and
adoption support
April 2026
Task 4: Technical
Assistance
Submit draft RFP for support
with city council code
presentations
April 2026
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Task Deliverable Anticipated Timeline
Task 3. Policy Adoption Provide contracts and scopes of
work with chosen consultants
September 2026
Task 4: Technical
Assistance
Provide contracts and scopes of
work with chosen consultants
September 2026
Task 1. Project
Administration, Reporting &
Management
Submit 2027 Scope update,
including updates tasks,
deliverables, timeline, and
budget plan
October 2026
Budget Period 2: January 1, 2027 – December 31, 2027
Task 1. Project
Administration, Reporting &
Management
Submit 2028 Scope update,
including updates tasks,
deliverables, timeline, and
budget plan
August 2027
Budget Period 3: January 1, 2028 – December 31, 2028
Task 1. Project
Administration, Reporting &
Management
Submit 2029 Scope update,
including updates tasks,
deliverables, timeline, and
budget plan
August 2028
Budget Period 4: January 1, 2029 – September 30, 2029
Task 1. Project
Administration, Reporting &
Management
Submit Subaward project final
report
September 2029
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Exhibit B
Project Budget
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Exhibit C
Federal Award Requirements
The Subrecipient shall comply with the following terms and conditions to the extent applicable.
These terms and conditions are in addition to the assurances and certifications made as a part
of the Agreement and the terms, conditions, or restrictions cited throughout the Agreement.
1. Grant Agreement. The Grant Agreement by and between Denver Regional Council of
Governments and the US Environmental Protection Agency, Grant Number (FAIN):
00I18200, dated October 10, 2024, a copy of which is available from DRCOG.
2. EPA Terms and Conditions. The most recent version of EPA General Terms and
Conditions available at: https://www.epa.gov/grants/grant-terms-and-conditions#general.
For purposes of this Agreement, EPA is the Federal awarding agency, DRCOG is the
“pass-through entity” or “recipient,” and Subrecipient is the subrecipient.
Non-Discrimination Laws and Social Policies
3. Non-Discrimination Laws. Title VI of the Civil Rights Act, Title VI of the Civil Rights Act
of 1964, Section 13 of the Federal Water Pollution Control Act Amendments of 1972,
Section 504 of the Rehabilitation Act of 1973, The Age Discrimination Act of 1975.
These four laws prohibit discrimination in the provision of services or benefits, on the
basis of race, color, national origin, sex, disability or age, in programs or activities
receiving federal financial assistance.
4. Executive Order 13798. Executive Order 13798 established a policy of promoting free
speech and religious liberty. It reinforces the requirement that religious organizations be
allowed to participate in Federal financial assistance programs on an equal footing with
other organizations without being required to alter their religious character. States or
other public grantees may not condition subawards in a manner that would disadvantage
grant applicants based on their religious character.
5. Disadvantaged Business Enterprises. EPA regulations at 40 CFR Part 33,
“Participation by Disadvantaged Business Enterprises in U.S. Environmental Protection
Agency Programs” set forth requirements for making good faith efforts to ensure that
Disadvantaged Business Enterprises, including Minority Business Enterprises and
Women’s Business Enterprises receive a fair share of contracts awarded with funds
provided by EPA financial assistance agreements. These requirements apply to
subrecipients in accordance with 40 CFR 33.102 and the definition of “Recipient” in 40
CFR 33.103.
6. Clean Air Act and Clean Water Act. Section 306 of the Clean Air Act (CAA) and
section 508 of the Clean Water Act (CWA), as implemented by Executive Order 11738
(1973), prohibit performance of Federal assistance agreements at facilities disqualified
due to certain violations of the CAA or CWA. Disqualified facilities are listed in the
System for Award Management. Pass-through entities must ensure that subrecipients
are not disqualified and that they are aware of the requirement to check SAM, to
determine if facilities that will be used to perform contracts or subawards are listed in
SAM.
Financial Management Policies
7. Federal Funding Accountability and Transparency Act. As set forth in the General
Condition of the pass-through entity’s agreement with EPA entitled “Reporting
Subawards and Executive Compensation” the pass-through entity must ensure that
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subrecipients comply with Federal Funding Accountability and Transparency Act
(FFATA) reporting requirements. Unless a first-tier subrecipient is exempt, the recipient
must report the executive total compensation of each of the subrecipient’s five most
highly compensated executives for the subrecipient’s preceding completed fiscal year, if:
(a) The total federal funding authorized to date under the subaward equals or exceeds
$30,000; and in the subrecipient’s preceding fiscal year, the subrecipient received: (i) 80
percent or more of its annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal awards subject to the Transparency Act; and (ii) $25,000,000
or more in annual gross revenues from Federal procurement contracts (and
subcontracts), and Federal awards (and subawards) subject to the Transparency Act;
and (3) the public does not have access to information about the compensation of the
executives through periodic reports filed under section 13(a) or 15(d) of the Securities
Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986 after receiving this subaward. (To determine if the public has
access to the compensation information, see the U.S. Security and Exchange
Commission total compensation filings at: http:// www.sec.gov/answers/execomp.htm.
Subrecipients must report their executive total compensation to the recipient. The
recipient is required to submit this information to FSRS at http:///www.fsrs.gov no later
than the end of the month following the month in which the subaward was made. (For
example, if a subaward was made on any date during the month of October of a given
year, the subaward must be reported no later than November 30 of that year).
8. Suspension and Debarment. Subrecipient shall fully comply with Subpart C of 2
C.F.R. Part 180 entitled, “Responsibilities of Participants Regarding Transactions Doing
Business With Other Persons,” as implemented and supplemented by 2 C.F.R. Part
1532. Subrecipient is responsible for ensuring that any lower tier covered transaction, as
described in Subpart B of 2 C.F.R. Part 180, entitled “Covered Transactions,” and 2
C.F.R. § 1532.220, includes a term or condition requiring compliance with 2 C.F.R. Part
180, Subpart C. Subrecipients may access the SAM.gov exclusion list at
https://sam.gov/SAM/ to determine whether an entity or individual is presently excluded
or disqualified.
9. Limits on Fees Charged by Individual Consultants – Consultant Cap. EPA
participation in the salary rate (excluding overhead) paid to individual consultants
retained by recipients or by a recipient's contractors or subrecipients shall be limited to
the maximum daily rate for a Level IV of the Executive Schedule, available at:
https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/, to be adjusted
annually. This limit applies to consultation services of designated individuals with
specialized skills who are paid at a daily or hourly rate. This rate does not include
transportation and subsistence costs for travel performed (the recipient will pay these in
accordance with their normal travel reimbursement practices). Information on how to
calculate the maximum daily rate and the daily pay limitation is available at the Office of
Personnel Management’s Fact Sheet: How to Compute Rates of Pay and Fact Sheet:
Expert and Consultant Pay. Specifically, to determine the maximum daily rate, follow
these steps: (a) Divide the Level IV salary by 2087 to determine the hourly rate. Rates
must be rounded to the nearest cent, counting one-half cent and over as the next higher
cent (e.g., round $18.845 to $18.85); (b) Multiply the hourly rate by 8 hours. The product
is the maximum daily rate. Contracts and subcontracts with firms for services that are
awarded using the procurement requirements in Subpart D of 2 CFR Part 200 are not
affected by this limitation unless the terms of the contract provide the recipient with
responsibility for the selection, direction and control of the individuals who will be
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providing services under the contract at an hourly or daily rate of compensation. See 2
CFR 1500.10.
10. Management Fees. Management fees or similar charges in excess of the direct costs
and approved indirect rates are not allowable. The term "management fees or similar
charges" refers to expenses added to the direct costs in order to accumulate and
reserve funds for ongoing business expenses; unforeseen liabilities; or for other similar
costs which are not allowable under this assistance agreement. Management fees or
similar charges may not be used to improve or expand the project funded under this
agreement, except to the extent authorized as a direct cost of carrying out the scope of
work.
11. New Restrictions on Lobbying, 40 CFR Part 34. All recipients of EPA funds, including
subrecipients, are subject to the requirements in 40 CFR Part 34.
12. Uniform Grant Guidance Requirements (UGG). Subrecipients must comply with 2
CFR Part 200 requirements including, but not limited to, when they award procurement
contracts, make subawards, and incur other costs borne by EPA financial assistance
including domestic preferences for procurement.
13. Build America, Buy America Act. Subrecipients shall comply with the Buy America
sourcing requirements under the Build America, Buy America (BABA) provisions of the
Infrastructure Investment and Jobs Act (IIJA) (P.L. 117-58, §§70911-70917). The BABA
requirements apply to expenditures for projects for which funds have been obligated on
or after May 14, 2022 under a Federal financial assistance program for infrastructure,
unless the expenditures are subject to an EPA-approved waiver. The BABA provisions
require that all of the iron, steel, manufactured products, and construction materials used
in these projects be produced in the United States. The BABA sourcing requirements
apply to an entire infrastructure project, even if it is funded by both Federal and non-
federal funds under one or more awards. Pass-through entities and subrecipients must
implement these requirements in their procurements, and these requirements must be
included in the terms of all subawards and contracts at any tier. For descriptions of
general applicability waivers, legal definitions and sourcing requirements, pass-through
entities and subrecipients must consult EPA’s BABA website.
14. Davis-Bacon and Related Acts (DBRA). Davis-Bacon and Related Acts (DBRA)
(https://www.dol.gov/agencies/whd/governmentcontracts/construction) is a collection of
labor standards provisions administered by the Department of Labor, that are applicable
to grants involving construction. These labor standards include the: (a) Davis-Bacon Act,
which requires payment of prevailing wage rates for laborers and mechanics on
construction contracts of $2,000 or more; (b) Copeland “Anti-Kickback” Act, which
prohibits a contractor or subcontractor from inducing an employee into giving up any part
of the compensation to which he or she is entitled; and (c) Contract Work Hours and
Safety Standards Act, which requires overtime wages to be paid for over 40 hours of
work per week, under contracts in excess of $100,000. By accepting this contract, the
contractor acknowledges and agrees to the terms provided in the DBRA Requirements
for Contractors and Subcontractors Under EPA Grants (https://www.epa.
gov/grants/contract-provisions-davis-bacon-and-related-acts).
15. Reporting Waste, Fraud and Abuse. Consistent with 2 CFR 200.113, the recipient
and any subrecipients of this award must promptly report in writing whenever there is
credible evidence of the commission of a violation of Federal criminal law involving
fraud, conflict of interest, bribery, or gratuity violations found in Title 18 of the United
States Code or a violation of the civil False Claims Act (31 U.S.C. 3729-3733) to the
EPA Project Officer, the pass-through entity (if applicable), and the EPA Office of
Inspector General (OIG). The methods to contact the EPA OIG are (1) online submission
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via the EPA OIG Hotline Complaint Form; (2) email to OIG_Hotline@epa.gov; (3) phone
1-888-546-8740; or (4) mail directed to Environmental Protection Agency, Office of
Inspector General, 1200 Pennsylvania Avenue, N.W. (2410T), Washington, DC 20460.
To support awareness of the OIG hotline, recipients and/or subrecipients receiving an
EPA award or subaward of $1,000,000 or more must display EPA OIG Hotline posters in
facilities where the work is performed under the grant. EPA OIG Hotline posters may be
downloaded or printed or may be obtained by contacting the OIG at 1- 888-546-8740.
Recipients and subrecipients need not comply with this requirement if they have
established a mechanism, such as a hotline, by which employees may report suspected
instances of improper conduct and have provided instructions that encourage employees
to make such reports.
16. Whistleblower Protections. This award is subject to whistleblower protections,
including the protections established at 41 U.S.C. 4712 and 2 CFR 200.217 providing
that an employee of the recipient or subrecipient may not be discharged, demoted, or
otherwise discriminated against as a reprisal for disclosing to a person or body
described in paragraph (a)(2) of 41 U.S.C. 4712 information that the employee
reasonably believes is evidence of gross mismanagement of a Federal contract or grant,
a gross waste of Federal funds, an abuse of authority relating to a Federal contract,
grant, or subaward, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a Federal contract (including the
competition for or negotiation of a contract), grant. Consistent with 41 U.S.C. 4712(d),
the recipient and subrecipients must inform their employees in writing, in the
predominant language of the workforce or organization, of employee whistleblower rights
and protections under 41 U.S.C. 4712. Additional information about whistleblower
protections, including protections for such employees may be found at the EPA Office of
Inspector General’s Whistleblower Protection page.
17. Participant Support Costs. Participant support costs include rebates, subsidies,
stipends, or other payments to program beneficiaries. The recipient agrees to the
following eligibility, restrictions, timelines, and other programmatic requirements on
participant support costs: (1) Participant support costs must be reasonable, incurred
within the project period and otherwise allocable to the EPA assistance agreement.
Participant support costs for rebates must be supported by guidelines issued by the
recipient and approved by the EPA's Award Official or Grants Management Officer,
defining the rules, restrictions, timelines, programmatic requirements, reporting and
transaction documentation requirements, eligibility, and funding levels that rebate
beneficiaries must follow. (2) Recipient must abide by EPA Participant Support Cost
regulation(s) and guidelines including but not limited to “Interim EPA Guidance on
Participant Support Costs” (https://www.epa.gov/grants/rain-2018-g05-r1). “The EPA
Guidance on Participant Support Costs” specifies requirements for rebate program
approval by Authorized EPA Officials. (3) Recipient must enter into a written agreement
with the program beneficiary that receives participant support costs. Such agreement
should not be structured as a subaward agreement, and the administrative grant
regulations under 2 CFR Part 200 and 2 CFR Part 1500, as well as the EPA's general
terms and conditions do not flow down to program beneficiaries receiving participant
support costs. Such written agreement is also required if a subrecipient or contractor
intends to issue participant support costs to a program beneficiary. The written
agreement must: a. describe the activities that will be supported by rebates, stipends,
subsidies or other payments; b. specify the amount of the rebate, subsidy, stipend, or
other payment; c. identify which party will have title to equipment (if any) purchased with
a rebate or subsidy or other payment; d. specify any reporting required by the program
beneficiary and the length of time for such reporting; e. establish source documentation
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requirements (e.g., invoices) for accounting records; and f. describe purchasing controls
to ensure that the amount of the participant support cost is determined in a commercially
reasonable manner as required by 2 CFR 200.404. (4) Recipient must obtain prior
written approval from the EPA's Award Official if recipient wants to transfer funds
budgeted for participant support costs to other budget categories. If the recipient's
request would result in undermining the integrity of the competition this grant or
cooperative agreement was awarded under, the EPA will not approve the request.
Environmental Authorities
18. National Environmental Policy Act. Where applicable, the National Environmental
Policy Act (NEPA) requires federal agencies to conduct an environmental review of their
proposed actions, with a view toward ensuring informed decision-making and public
input. EPA’s NEPA regulations are at 40 CFR Part 6, and note that certain EPA actions
are exempt from NEPA. Passthrough entities and subrecipients may be required to
assist EPA with NEPA compliance, where appropriate.
19. National Historic Preservation Act. Section 106 of the NHPA requires federal
agencies to take into account the effects of their undertakings on historic properties and
to provide the Advisory Council on Historic Preservation (ACHP) a reasonable
opportunity to comment on such undertakings. Under the ACHP’s regulations,
consultations generally occur in the first instance with state and/or tribal historic
preservation officials, with direct ACHP involvement in certain 6 cases. EPA funded
projects with the potential to affect historic properties – i.e., properties listed in or eligible
for listing in the National Register of Historic Places – may implicate this statute. This
may include, for instance, EPA-funded projects that involve alteration of structures (e.g.,
asbestos abatement) that are historic properties or construction/remediation on culturally
sensitive lands.
20. Archeological and Historic Preservation Act. This law applies if archeologically
significant artifacts or similar items are discovered after an EPA funded construction
project has begun, and compliance may be coordinated with the NHPA, discussed
above. The AHPA requires federal agencies to identify relics, specimens, and other
forms of scientific, prehistorical, historical, or archaeologic data that may be lost during
the construction of federally sponsored projects to ensure that these resources are not
inadvertently transferred, sold, demolished or substantially altered, or allowed to
deteriorate significantly. Pass-through entities must ensure that subrecipients performing
construction projects are aware of this requirement and pass-through entities must notify
EPA if the AHPA is triggered.
21. Protection of Wetlands, Executive Order 11990 (1973), as amended. EPA funded
projects involving new construction in wetlands may implicate this Executive Order. The
terms and conditions of the EPA assistance agreement may require passthrough entities
to ensure that subrecipients assist EPA in determining whether a proposed project will
be located in (or affect) a wetland, and if so, evaluating practicable alternative locations
for the project or other mitigation.
22. Flood Plain Management, Executive Order 11988 (1977), as amended, and
Executive Order 13690 (2015). EPA funded projects that are in or will affect a flood
plain are covered by these Executive Orders and Water Resources Council guidance.
EPA assistance agreement terms and conditions may require pass-through entities to
ensure that subrecipients work with EPA to evaluate practicable alternatives or other
mitigation to reduce flood risks and protect flood plains.
23. Farmland Protection Policy Act. This statute requires EPA to use criteria developed by
the Natural Resources Conservation Service (NRCS) to identify the potential adverse
effects of Federal programs on farmland and its conversion to nonagricultural uses, to
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mitigate these effects, and to ensure that programs are carried out in a manner that is
compatible with the farmland preservation policies of state and local governments, and
private organizations. Pass-through entities and their subrecipients may need to work
with EPA or NRCS, as appropriate, to ensure compliance.
24. Wild and Scenic Rivers Act. This statute prohibits federal assistance for water
resource projects that would have direct and adverse effects on, invade, or
unreasonably diminish, the special values of a congressionally designated wild and
scenic river. Pass-through entities and subrecipients should consult with appropriate
state or federal (National Park Service or Bureau of Land Management) agency to
determine whether the project or any alternatives under consideration may affect a
designated river.
25. Endangered Species Act (ESA). This statute requires Federal agencies to ensure that
their activities are not likely to jeopardize endangered species, adversely modify
designated critical habitats, or incidentally take (injure or kill) endangered animals
without authorization, in consultation with the appropriate federal wildlife agency (the
U.S. Fish and Wildlife Service or National Marine Fisheries Service) as described in 50
CFR Part 402. The ESA consultation process is triggered when an action “may affect”
ESA-protected species or critical habitat. Pass-through entities and subrecipients should
coordinate with EPA to ensure consultation occurs where appropriate.”
26. Magnuson-Stevens Fisheries Conservation and Management Act. Magnuson-
Stevens Fisheries Conservation and Management Act as amended by The Sustainable
Fisheries Act of 1996 is intended to manage and conserve Essential Fish Habitats
(EFH). The National Marine Fisheries Service (NMFS) administers the Act. Pass-through
entities and subrecipients must coordinate with NMFS to determine whether a proposed
project may adversely affect an EFH. If an action may adversely affect an EFH, the
subrecipient must complete an EFH consultation with NMFS.
27. Clean Air Conformity Act. This statute prohibits any Federal assistance for an activity
within a non- attainment or maintenance area that fails to conform to an applicable State
Implementation Plan. Passthrough entities and subrecipients should first consult with
their state air program’s website to determine if an EPA funded activity is in a non-
attainment or maintenance area. If the EPA funded activity is within a non-attainment or
maintenance area the pass-through entity and subrecipient should consult with the state
air program to determine conformity. Note that EPA regulations at 40 CFR 93.153(c)
exempt a number of activities including planning, studies, technical assistance and
remediation under the Comprehensive Environmental Response, Liability and
Compensation Act (CERCLA).
28. Safe Drinking Water Act. Precludes the use of EPA financial assistance for projects
that would contaminate sole source aquifers. Pass-through entities and subrecipients
must contact state officials to determine whether a sole source aquifer is in the vicinity of
the proposed project. If a sole source aquifer is in the project planning area, then the
assistance recipient, in consultation with state ground water officials, must conduct
investigations to determine if the aquifer could be contaminated by the project. If the
project could potentially affect ground water supplies, the assistance recipient, in
consultation with ground water officials, must elect an alternative site or devise adequate
mitigating measures.
29. Resource Conservation and Recovery Act. Consistent with section 6002 of RCRA (42
U.S.C. 6962) and 2 CFR 200.323, the recipient or subrecipient that is a State agency or
agency of a political subdivision of a State and its contractors are required to purchase
certain items made from recycled materials, as identified in 40 CFR Part 247, when the
purchase price exceeds $10,000 during the course of a fiscal year or where the quantity
of such items acquired in the course of the preceding fiscal year was $10,000 or more.
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Pursuant to 40 CFR 247.2(d), the recipient or subrecipient may decide not to procure
such items if they are not reasonably available in a reasonable period of time; fail to
meet reasonable performance standards; or are only available at an unreasonable price.
The subrecipient should, to the greatest extent practicable and consistent with law,
purchase, acquire, or use products and services that can be reused, refurbished, or
recycled; contain recycled content, are biobased, or are energy and water efficient; and
are sustainable. This may include purchasing compostable items and other products and
services that reduce the use of single-use plastic products per Executive Order 14057,
section 101, Policy.
National Defense
30. Prohibition using Federal funds for certain telecommunications and video
surveillance services or equipment (Section 889 of P.L. 115-232). This statute
prohibits using Federal funds to procure equipment, systems, or services, including
equipment, systems, or services produced or provided by entities identified as subject to
the section 889. These entities are recorded in the System for Award Management
exclusion list. Section 889 is implemented in 2 CFR 200.216 and the general terms and
conditions of EPA assistance agreements. EPA recipients, subrecipients, and borrowers
under EPA funded revolving loan fund programs are prohibited from obligating or
expending loan or grant funds to procure or obtain; extend or renew a contract to
procure or obtain; or enter into a contract (or extend or renew a contract) to procure or
obtain equipment, services, or systems that uses covered telecommunications
equipment or services produced by entities subject to section 889 as a substantial or
essential of any system, or as critical technology as part of any system.
Other
31. Disclosing Conflicts of Interest. As required by 2 CFR 200.112, EPA has established
a policy (COI Policy) for disclosure of conflicts of interest (COI) that may affect EPA
financial assistance awards. EPA’s COI Policy is posted at
https://www.epa.gov/grants/epas-financial-assistance-conflict-interest-policy. EPA’s COI
Policy requires that subrecipients have systems in place to address, resolve and
disclose COI’s described in section 4.0(b)(c) and (d) of the COI Policy regardless of the
amount of the transaction. Subrecipients being considered for or receiving subawards
shall disclose COI to the pass-through entities in a manner that, at a minimum, is in
accordance with sections 5.0(d) and 7.0(c) of EPA’s COI Policy
32. Copyrighted Material and Data. In accordance with 2 CFR 200.315, EPA has the right
to reproduce, publish, use and authorize others to reproduce, publish and use
copyrighted works or other data developed under this assistance agreement for Federal
purposes. This includes the right to require recipients and subrecipients to make such
works available through agency-designated public access repositories.
33. Use of Logos. If the EPA logo is appearing along with logos from other participating
entities on websites, outreach materials, or reports, it must not be prominently displayed
to imply that any of the recipient or subrecipient's activities are being conducted by the
EPA. Instead, the EPA logo should be accompanied with a statement indicating that
Denver Regional Council of Governments received financial support from the EPA under
an Assistance Agreement. More information is available at:
https://www.epa.gov/stylebook/using-epa-seal-and-logo#policy.
34. Acknowledgement Requirements. Any reports, documents, publications, or other
materials developed for public distribution supported by this assistance agreement shall
contain the following statement: “This project has been funded wholly or in part by the
United States Environmental Protection Agency under assistance agreement (number)
Docusign Envelope ID: 83BA131C-0B9F-46B5-9D98-D9129F258B86
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to (recipient). The contents of this document do not necessarily reflect the views and
policies of the Environmental Protection Agency, nor does the Environmental Protection
Agency endorse trade names or recommend the use of commercial products mentioned
in this document, as well as any images, video, text, or other content created by
generative artificial intelligence tools, nor does any such content necessarily reflect the
views and policies of the Environmental Protection Agency.”
35. Required Certifications and Consequences of Fraud. As outlined in 2 CFR
200.415(b), subrecipients of all tiers under the Federal award must certify to the pass-
through entity whenever applying for funds, requesting payment, and submitting financial
reports as follows: “I certify to the best of my knowledge and belief that the information
provided herein is true, complete, and accurate. I am aware that the provision of false,
fictitious, or fraudulent information, or the omission of any material fact, may subject me
to criminal, civil, or administrative consequences including, but not limited to violations of
U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-
3812.” The certifications must be maintained in accordance with the record retention
requirements at 2 CFR 200.334.
36. Access to Records. In accordance with 2 CFR 200.337, EPA, the pass-through entity,
the EPA Office of Inspector General (OIG), and the Comptroller General of the United
States have the right to access any records of the recipient and subrecipient pertinent to
this award, to perform audits, execute site visits, or for any other official use. This right of
access also includes timely and reasonable access to the recipient and subrecipient’s
personnel for the purpose of interview and discussion related to such documents or the
Federal award in general. This right of access shall continue as long as the records are
retained. Examples of records include but are not limited to subrecipient financial
statements and reports, performance reports including information on environmental
results and audits.
37. Records Retention/Required Documentation. Subrecipient shall retain all Federal
award records, including but not limited to, financial records, supporting documents, and
statistical records for at least three years from the completion of the Services. The
records must be retained until all litigation, claims, or audit findings have been resolved
and final action has been taken if any litigation, claim, or audit is started before the
expiration of the three-year period.
38. Cybersecurity Grant Condition. The EPA must ensure that any connections between
the recipient's network or information system and EPA networks used by the
subrecipient to transfer data under this agreement, are secure. For purposes of this
Section, a connection is defined as a dedicated persistent interface between an Agency
IT system and an external IT system for the purpose of transferring information.
Transitory, user-controlled connections such as website browsing are excluded from this
definition. If the subrecipient's connections as defined above do not go through the
Environmental Information Exchange Network or the EPA's Central Data Exchange, the
subrecipient agrees to contact EPA no later than 90 days after the date of this award
and work with the designated Regional/Headquarters Information Security Officer to
ensure that the connections meet EPA security requirements, including entering into
Interconnection Service Agreements as appropriate. This condition does not apply to
manual entry of data by the recipient into systems operated and used by the EPA's
regulatory programs for the submission of reporting and/or compliance data.
39. Competency of Organizations Generating Environmental Measurement Data. In
accordance with Agency Policy Directive Number FEM-2012-02, Policy to Assure the
Competency of Organizations Generating Environmental Measurement Data under
Agency-Funded Assistance Agreements, Subrecipient agrees, by entering into this
agreement, that it has demonstrated competency prior to award, or alternatively, where
Docusign Envelope ID: 83BA131C-0B9F-46B5-9D98-D9129F258B86
25
a pre-award demonstration of competency is not practicable, Subrecipient agrees to
demonstrate competency prior to carrying out any activities under the award involving
environmental information operations (i.e., the collection, production, evaluation, or use
of environmental information and/or the design, construction, operation, or application of
environmental technology). The subrecipient shall maintain competency for the duration
of the agreements period of performance, and this will be documented during the annual
reporting process. To access the Policy and other information about the Policy, visit
https://www.epa.gov/measurements-modeling/documents-aboutmeasurement-
competency-under-assistance-agreements.
Docusign Envelope ID: 83BA131C-0B9F-46B5-9D98-D9129F258B86
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Exhibit D
Quality Assurance Requirements
To the extent that Contractor’s scope of service(s) may involve the collection, evaluation, or use
of environmental data, such activities must comply with DRCOG’s Quality Assurance (QA)
program as outlined in its Quality Management Plan. Environmental data includes data and
information that describe environmental processes or conditions (e.g. from the use of models, or
compiled or obtained from databases, software applications, decision support tools, websites,
existing literature, and other sources). Compliance with DRCOG’s QA program helps to ensure
that environmental information operations, products and services are of known and documented
quality for their intended use(s). To that end, Contractor agrees to the following:
1. Compliance with DRCOG Quality Assurance Policies. The Contractor must adhere to
QA requirements outlined in DRCOG’s Quality Management Plan, ensuring that all
personnel, subcontractors and vendors are informed of QA requirements as applicable
to their respective duties and responsibilities.
2. QA Program Implementation. If instructed by DRCOG, the Contractor shall contribute to
the development and implementation of a Quality Assurance Project Plan (QAPP).
Contractor may not start any environmental data collection until notified by DRCOG that
the underlying QAPP has been approved by the Region 8 U.S. Environmental Protection
Agency. The QAPP shall outline, at a minimum, objectives, sampling methods, data
management, and error handling procedures.
3. Data Quality and Integrity. The Contractor is responsible for ensuring the accuracy and
integrity of the environmental data.
4. Quality Assurance Reviews and Audits. DRCOG may conduct periodic reviews and
audits of the Contractor’s work, including reviewing and approving QA documents. If
issues are identified, the Contractor must develop and implement a corrective plan,
detailing the problem, root cause, and steps for resolution, which must be approved by
DRCOG.
5. Reporting Requirements. The Contractor must include QA-related updates in its required
progress reports to DRCOG including updates on QA activities, audits, and any issues
encountered. Notwithstanding, any issues that may materially impact the Contractor’s
ability to uphold QA requirements must be reported immediately to DRCOG.
Docusign Envelope ID: 83BA131C-0B9F-46B5-9D98-D9129F258B86
27
Attachment B
ACH Payment Request Form
*Email request to: Accountspayable@drcog.org
Section 1 Your Company Information:
Company Name: FED ID:
Requested by: Telephone Number:
Email address(s) (this is for payment notifications):
Section 2 Bank Information*:
Name of Financial
Institution:
Routing Number:
Account Number:
ACH Information: By submitting this form, you authorize DRCOG to initiate ACH transactions
to the account noted above.
*Please include a voided check or official bank letter with this form.
For Internal Use Only
Input in GP:
Prenote completed: Verified by:
Docusign Envelope ID: 83BA131C-0B9F-46B5-9D98-D9129F258B86
ITEM NUMBER: 6
DATE: April 27, 2026
REQUEST FOR CITY COUNCIL ACTION
RESOLUTION NO. 22-2026
TITLE: A RESOLUTION APPROVING A PUBLIC ART DONATION
AGREEMENT WITH THE WHEAT RIDGE PRESBYTERIAN
CHURCH TO ACCEPT THE “THE WINGED RAPTURE” BRONZE
SCULPTURE
☐PUBLIC HEARING ☐BIDS/MOTIONS ☒RESOLUTIONS
☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
The Wheat Ridge Presbyterian Church submitted a formal request to donate a bronze
art piece titled, “The Winged Rapture” to the City of Wheat Ridge, to be installed at the
future City Hall site or another location to be determined by the Cultural Commission.
PRIOR ACTION:
None
FINANCIAL IMPACT:
City staff from Parks & Recreation and Public Works visited the site where the art piece is currently located and agreed that it could be moved and stored using City staff and
equipment, so the only initial cost would be staff time.
When installation takes place, additional staff time and supplies would be required (e.g.,
concrete, rebar, a dedication plaque). Supply costs are estimated to be under $1,000.
The art piece is valued at $60,000.
BACKGROUND:
A representative of the Wheat Ridge Presbyterian Church, Walt Petit, reached out to
Parks and Recreation Director O’Donnell, expressing interest in making a public art
donation. As per the City’s Public Art Management Plan, Director O’Donnell asked Mr. Petit to submit a proposal in writing.
Council Action Form – Public Art Donation Agreement April 27, 2026
Page 2
A Public Art Acquisition Committee was convened, based on requirements detailed in
the Public Art Management Plan. Members of the committee included: Sandra Davis
(local artist), Jeff Richards (Cultural Commission representative), Pat Cervera
(community member), and Benny Paiz (City staff representative). Director O’Donnell
reviewed the proposal with the committee on April 3, 2026. The committee unanimously agreed to advance the proposal to the Wheat Ridge Cultural Commission for approval.
The committee discussed two locations for installation: the future City Hall site and the
Tabor Lake Trail. The future City Hall site was under consideration because that was a
specific request in the donation letter. The Tabor Lake Trail was discussed because the
trail project is reaching completion, and Tabor Lake is a primary location for bird watching in Wheat Ridge, which aligns nicely with the art piece. Ultimately, the
committee decided to share feedback with the Cultural Commission but leave the
recommendation on location up to them.
The Wheat Ridge Cultural Commission reviewed and approved the proposal
unanimously on April 8, 2026. Their recommendation was to accept the art piece and store it until the design process for the future City Hall site was complete and they could
make a determination if that location would be suitable for the art piece. They felt it was
important to honor the request of the donor. If it is determined that the future City Hall
site is not ideal for any reason, the Cultural Commission will select another location for
installation. They fully understand that the future City Hall site will have a budget for additional public art installations.
RECOMMENDATIONS:
Staff recommends the approval of the Public Art Donation Agreement, adding “The
Winged Rapture” to the City of Wheat Ridge public art inventory.
RECOMMENDED MOTION:
“I move to approve Resolution No. 22-2026, a resolution approving a Public Art Donation
Agreement with the Wheat Ridge Presbyterian Church to accept the “The Winged
Rapture” bronze sculpture.”
Or,
“I move to postpone indefinitely Resolution 22-2026, a resolution approving a Public Art
Donation Agreement with the Wheat Ridge Presbyterian Church to accept the “The
Winged Rapture” bronze sculpture for the following reason(s).”
REPORT PREPARED/REVIEWED BY:
Karen A. O’Donnell, Director of Parks & Recreation
Patrick Goff, City Manager
Council Action Form – Public Art Donation Agreement April 27, 2026
Page 3
ATTACHMENTS:
1. Resolution No. 22-2026
2. Public Art Donation Agreement
3. Public Art Donation Request
ATTACHMENT 1
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 22
SERIES OF 2026
TITLE: A RESOLUTION APPROVING A PUBLIC ART DONATION
AGREEMENT WITH THE WHEAT RIDGE PRESBYTERIAN
CHURCH TO ACCEPT THE “THE WINGED RAPTURE” BRONZE
SCULPTURE
WHEREAS, the Wheat Ridge Presbyterian Church expressed interest in donating a piece of art titled, “The Winged Rapture” to the City of Wheat Ridge; and
WHEREAS, the Public Art Acquisition Committee and the Wheat Ridge Cultural
Commission unanimously agreed to support the donation proposal; and
WHEREAS, with the exception of staff time, there is no immediate cost to the City
in approving the Public Art Donation Agreement; and
WHEREAS, if accepted, the Cultural Commission will select an installation site at
a later date.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF WHEAT
RIDGE, COLORADO THAT:
Section 1. The Mayor or the City Manager of the City or any other member of the City Council and all appropriate City officers are hereby authorized and directed to
execute and deliver and the City Clerk is hereby authorized and directed to attest and
deliver such other agreements and certificates and to take such other actions as may be
necessary or convenient to carry out and give effect to the Assignment and this
Resolution.
Section 2. Nothing contained in this Resolution, or the Assignment shall
constitute a debt, indebtedness, or multiple-fiscal year direct or indirect debt or other
financial obligation of the City within the meaning of the Constitution or statutes of the
State or the home rule charter of any political subdivision thereof, nor give rise to a
pecuniary liability of the City or a charge against its general credit or taxing powers.
Section 3. If any section, paragraph, clause, or provision of this Resolution shall
for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of
any such section, paragraph, clause, or provision shall not affect any of the remaining
provisions of this Resolution.
ATTACHMENT 1
Section 4. This Resolution shall be in full force and effect upon its passage and
approval.
DONE AND RESOLVED this 27th day of April 2026
Korey Stites, Mayor
[SEAL]
ATTEST:
Janeece Hoppe, City Clerk
1
ARTWORK DONATION AGREEMENT
THIS ARTWORK DONATION AGREEMENT (the “Agreement”) is entered into this 27th day
of April, 2026 between The Wheat Ridge Presbyterian Church, whose address is 9180 W. 38th Avenue, Wheat Ridge, Colorado, 80033 (“Donor”) and the City of Wheat Ridge, a Colorado municipal corporation, whose address is 7500 W. 29th Avenue, Wheat Ridge Colorado (“the City”).
WHEREAS, pursuant to C.R.S. § 31-15-101(1)(d), the City possesses the authority to acquire and hold real and personal property, including the authority to accept gifts of donated property; and
WHEREAS, the City Council, on behalf of the City pursuant to Charter Section 16.2 has
authority to accept or refuse bequests, gifts and donations of real and personal property; and WHEREAS, Donor is the owner of an artwork generally described as set forth in Exhibit A (the “Artwork”), attached hereto; and
WHEREAS, pursuant to the authority set forth above, Donor desires to donate and the City desires to accept the donation of the Artwork; and WHEREAS, Donor and the City desire to memorialize such donation through this
Agreement and the terms set forth herein.
NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: Section 1. Donation of Property. Donor does hereby agree to donate the Artwork to the City
for no consideration.
Section 2. Name and Use of Artwork. The City agrees to maintain the name of the Artwork, “Winged Rapture,” based on the artist’s recommendation in 1988 and to locate the same in a City-owned location to be determined at a later date. Until that date, the City agrees to store the
Artwork. The City will affix a plaque on or adjacent to the Artwork identifying the name of the
Donor and the fact of the donation. The City may at any time alter the location of the Artwork in its sole discretion. Section 4. Public Purpose. The City agrees that the Artwork shall be used for public park
purposes, including all uses incidental thereto, and upon installation of the same, shall be solely
responsible for its maintenance. Section 5. Transaction Costs. The City shall pay all costs of transport, storage and installation of the Artwork.
Section 6. Taxes. The Donor has represented to the City that the value of the Artwork is approximately $60,000. Donor shall be and remain responsible for any tax consequences of this
2
donation. The City shall reasonably cooperate in confirming the fact and date of the donation, but in no event shall be responsible for communication with any state or federal agency with
respect to the donation, the same being Donor’s sole responsibility.
DONOR:
By:
ATTEST:
Name & Title:
STATE OF COLORADO COUNTY OF _________________
Subscribed and sworn to before me on _________________,2026, by ________________, as Donor.
WITNESS MY HAND AND OFFICIAL SEAL.
Notary Public
My commission expires:
CITY OF WHEAT RIDGE, COLORADO By: Korey Stites, Mayor
ATTEST:
3
Onorina Maloney, Sr. Deputy City Clerk
4
EXHIBIT A
The donor requested that the art be installed at the new Wheat Ridge City Hall site. The Cultural Commission discussed two location options, but ultimately decided to store the art until more is
known about the new City Hall site, providing an opportunity to honor the donor’s request, if
appropriate, once the design is formalized.
ATTACHMENT 3
ITEM NUMBER: 7
DATE: April 27, 2026
REQUEST FOR CITY COUNCIL ACTION
MOTION
TITLE: A MOTION TO AMEND A CONTRACT WITH AYRES ASSOCIATES,
INC. IN THE AMOUNT OF $284,344 FOR A TOTAL CONTRACT
AMOUNT OF $2,022,507 FOR THE 38TH AVENUE WEST
CORRIDOR IMPROVEMENT PROJECT
☐PUBLIC HEARING
☒BIDS/MOTIONS
☐RESOLUTIONS
☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING
QUASI-JUDICIAL ☐YES ☒NO
ISSUE:
In March 2023, the city began a planning study of the 38th Avenue corridor, between
Youngfield Street and Kipling Street, with the goals of improving the roadway to
accommodate pedestrians and bicyclists while still accommodating vehicular traffic
and providing improved stormwater drainage. On February 10, 2025, Ayres Associates,
Inc, was awarded a contract to complete the design for the 38th Avenue West Corridor. An amendment to the Ayres contract is needed to account for changes and additions to
the scope of work identified during the design process.
PRIOR ACTION:
On March 13, 2023, City Council awarded Ayres Associates, Inc a professional services contract in the amount of $615,210 to conduct a study that combined public input with
technical analysis to develop a recommended alternative for the corridor.
On February 10th, 2025, Ayres Associates, Inc was awarded a contract to complete the
design and provide construction documents to complete the 38th Avenue West Corridor
project.
FINANCIAL IMPACT:
Funds for this effort were included in the 2J Next Chapter Fund budget for 2026 (660-
70750-103).
Council Action Form – 38th Avenue West Corridor Improvement Project Amendment April 27, 2026
Page 2
BACKGROUND:
The project scope encompasses the length of 38th Avenue from Youngfield Street to Kipling Street, (1.75 miles). The road is designated as a minor arterial in the city's Street
Master Plan. Sidewalks on 38th Avenue have been added or improved at a few
scattered locations over the years by either private development projects adjacent to the corridor or a few small city-funded projects. However, for most of the corridor, continuous, adequate multi-modal facilities are inadequate or completely lacking.
In July 2025, Ayres achieved the 30% plans milestone. Following a detailed review, City
staff and Ayres identified several additions and revisions that would benefit the project
but were not included in the original scope of work.
These additions and revisions include the following (see attachment #2 for details):
• Changing the driveway type
• Changing the intersection curb ramp type
• Adding side street bump-outs
• Kipling intersection addition
• Lighting approach
• Revised drainage outfall and Owens Street survey
• ROW Boundary Survey (additional parcels impacted)
• Additional utility test holes
All elements of this change order proposal will be incorporated into the upcoming 60%
plan submittal. RECOMMENDATIONS:
Staff recommend amending the contract with Ayres Associates, Inc. for the 38th Avenue West Corridor Project in the amount of $284,344.
RECOMMENDED MOTION:
“I move to amend the contract with Ayres Associates, Inc. in the amount of $284,344 for
a total contract amount of $2,022,507 for the 38th Avenue West Corridor Improvement project.”
Or,
“I move to not amend the contract with Ayres Associates, Inc. in the amount of
$284,344 for a total contract amount of $2,022,507 for the 38th Avenue West Corridor
project for the following reason(s).”
REPORT PREPARED/REVIEWED BY:
Daniel Martinez, CIP Program Manager
Kent Kisselman, Director of Public Works
Council Action Form – 38th Avenue West Corridor Improvement Project Amendment April 27, 2026
Page 3
Patrick Goff, City Manager
ATTACHMENTS:
1. Ayres Associates, Inc. Contract Amendment
2. Ayres Detailed Amendment Proposal
CITY OF WHEAT RIDGE AMENDMENT TO 25-003 38th West Final Design AGREEMENT
AMENDMENT #1, Date: April 17, 2026
Pursuant to the original contract with Ayres Associates, Inc., 3665 JFK Parkway, Bldg. 2, Suite 100, Fort Collins, CO 80525, regarding design services, the City hereby authorizes the amendment to the contract as follows:
1.Article 1- Scope of Work:
a.The following tasks are being added to the original scope:i.Driveway Type 1 Revisionsii.Curb Ramp Type 1 Revisionsiii.Side Street Bump-out Additions (12 streets)
iv. Kipling Intersection Additionv.Lighting change (from targeted to corridor-wide)
vi.Owens St. Survey & Drainage Outfall Redesignvii.QLA Test Holes (23 complete, 30-36 additional)viii.Additional ROW (20-36 additional parcels)
2.Article 2- Terma.The additional scope items will be completed concurrently with the originally scoped tasks.
3.Article 3- Compensation:
a.The additional scope will not exceed the amount of $284,344.
b.The new total not to exceed is: $2,022,507.
Each party has reviewed the items contained within this contract and recommend executing this contract to proceed with the agreed upon Statement of Work.
______________________________________ __________ Whitney Mugford-Smith, Procurement Manager Date Signed
______________________________________ __________ Daniel Martinez, Capital Improvement Manager Date Signed
In Witness whereof, the parties hereto have executed or caused to be executed by their duly authorized officials, this Amendment in two (2) copies, each of which shall be deemed an original on the date first written.
“CITY” “CONTRACTOR” City of Wheat Ridge Ayres Associates, Inc.
7500 West 29th Avenue 3665 JFK Pkwy, Bldg. 2, Ste. 100 Wheat Ridge, CO 80033 Fort Collins, CO 80525
By: By:
________________________________ ___________________________
Patrick Goff, City Manager Authorized Signature
________________________________ ___________________________ Date Date
ATTACHMENT 1
___________________________ Title ___________________________ Print or Type Name
Ayres Associates - Professional Services Fee ProposalCity of Wheat Ridge W 38th Avenue - Final DesignAmendment #1, Miscellaneous Additions and ChangesApril 6, 2026
Task Description
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Total
Labor Hours
Total Labor Cost Total Direct Expenses Total by Task
Silberhorn Boltze/ Mathison Hickox/ Armstrong Shaw/ Leary Wright Evans/ Rogers Ricks Esker/Giles Hayes Smith/Fehr/ Shrader
$220.00 $280.00 $210.00 $180.00 $135.00 $125.00 $150.00 $175.00 $150.00 $115.00
Task 1 Driveway Type 1 Revisions
1.1 Driveway design file revisions (15 driveways) 10 30 2 42 $6,480 $6,480
1.2 Driveway detail sheet revisions (included) 0 $0 $0
Subtotal Hours 10 0 0 0 30 0 0 0 0 2 42 $6,480 $0 $6,480
Subtotal $$2,200 $0 $0 $0 $4,050 $0 $0 $0 $0 $230 $6,480 $6,480
Task 2 Curb Ramp Type 1 Revisions
2.1 Curb Ramp design file revisions (23 Curb Ramps) 23 46 69 $11,270 $11,270
2.2 Curb Ramp detail sheet revisions (23 Curb Ramps) 6 23 29 $4,370 $4,370
Subtotal Hours 29 0 0 0 69 0 0 0 0 0 98 $15,640 $0 $15,640
Subtotal $$6,325 $0 $0 $0 $9,315 $0 $0 $0 $0 $0 $15,640 $15,640
Task 3 Side Street Bump-out additions (12 streets)
3.1 Revised linework for 23 bump-outs 4 12 16 $2,433 $2,433
3.2 ADA Ramp revisions (23 ramps) included in Task 2 0 $0 $0
3.3 Curb line / Flow Line revisions and drainage check 4 23 12 39 $5,423 $5,423
3.4 Plan sheet revisions (12 sheets)2 12 14 $2,060 $2,060
Subtotal Hours 10 0 0 0 47 12 0 0 0 0 68 $9,915 $0 $9,915
Subtotal $$2,200 $0 $0 $0 $6,278 $1,438 $0 $0 $0 $0 $9,915 $9,915
Task 4 Kipling Intersection addition M&H
4.1 Option 1: Stand-alone pdf plan sheets (attached as-is)8 8 8 8 32 $5,520 $1,600 $7,120
Subtotal Hours 8 0 8 0 8 8 0 0 0 0 32 $5,520 $1,600 $7,120
Subtotal $$1,760 $0 $1,680 $0 $1,080 $1,000 $0 $0 $0 $0 $5,520 $7,120
Task 5 Lighting change (from targeted to corridor-wide)
5.1 Photometrics 0 $0 $0
5.2 Lighting Design and plan production for 150 pedestrian fixtures 24 40 48 112 $21,140 $21,140
Subtotal Hours 0 24 0 40 0 0 48 0 0 0 112 $21,140 $0 $21,140
Subtotal $$0 $6,720 $0 $7,200 $0 $0 $7,220 $0 $0 $0 $21,140 $21,140
Task 6 Owens St Survey & Drainage Outfall Redesign PLS Crew Chief Tech
6.1 Field survey (Owens St to Lena Gulch) & Processing 3 32 24 40 70 169 $23,230 $1,800 $25,030
6.2 Outfall redesign 4 24 48 40 8 124 $18,840 $18,840
6.3 Drainage report revisions 8 12 20 $3,180 $3,180
6.4 SUE Updates on Owens 1 3 16 3 8 4 35 $5,645 $5,645
Subtotal Hours 8 3 32 32 60 56 27 48 82 348 $50,895 $1,800 $52,695
Subtotal $$1,760 $840 $6,720 $0 $4,320 $7,500 $8,400 $4,725 $7,200 $9,430 $50,895 $52,695
Task 8 QLA Test Holes (23 complete, 30-36 additional)
8.1 Testholes already complete: higher than anticipated costs 48 142 190 $23,530 $17,950 $41,480
8.2 Tier 1 Test Holes (additional 19)5 10 44 55 114 $16,125 $10,580 $26,705
8.3 Tier 2 Test Holes (additional 11)3 6 44 55 107 $14,615 $7,935 $22,550
8.4 Tier 3 Test Holes (additional 6)2 3 24 30 59 $8,010 $5,290 $13,300
8.5 SUE Plan revisions for 36 additional holes 4 8 15 30 15 30 102 $16,020 $16,020
Subtotal Hours 4 17 0 34 0 0 30 0 175 312 572 $78,300 $41,754 $120,054
Subtotal $$880 $4,760 $0 $6,030 $0 $0 $4,500 $0 $26,250 $35,880 $78,300 $120,054
Task 9 Additional ROW (20 - 36 add'l parcels)PLS Crew Chief Tech
9.1 Research & Boundary Survey (26 parcels already completed) 13 13 26 26 78 $10,920 $290 $11,210
9.2 Records Research & Boundary Survey (10 add'l parcels, including
the new townhome development at Lee St intersection) 2 10 10 20 20 62 $8,840 $290 $9,130
9.3 Preliminary ROW Plans (16 additional parcels) 32 16 48 $7,120 $7,120
9.4 Final ROW Plans & Legal Exhibits (16 additional parcels) 32 32 64 $9,920 $9,920
9.5 Property Owner Coordination & Meetings (16 additional parcels) 32 8 40 $8,120 $760 $8,880
9.6 ROW Staking (16 additional parcels) 10 20 30 $4,750 $290 $5,040
Subtotal Hours 34 0 0 0 95 0 0 81 66 46 322 $49,670 $1,629 $51,299
Subtotal $$7,480 $0 $0 $0 $12,825 $0 $0 $14,175 $9,900 $5,290 $49,670 $51,299
Total 103 44 40 74 281 80 134 108 289 442 1593 $237,560 $5,029 $284,344
DETAIL OF LABOR, DIRECT, AND SUBCONSULTING COSTS BY TASK
38th West Final Design
Contract #25-003
THIS AGREEMENT made this 10th day of February 2025, by and between the City of Wheat Ridge, Colorado,
hereinafter referred to as the “City” or “Owner” and Ayres Associates Inc, 3665 JFK Parkway, Bldg. 2, Suite
100, Fort Collins, CO 80525, hereinafter referred to as the “Contractor.”
WITNESSETH, that the City of Wheat Ridge and the Contractor agree as follows:
ARTICLE 1 – SERVICES
The Contractor will serve as the City’s Contractor and provide at a minimum all the professional services
required as per the Contractor’s proposal (Exhibit A), and the signed Single Source Justification (Exhibit B)
incorporated herein by reference.
In general, the scope of work for this contract is to perform Final Design services for the West 38th Ave corridor
improvements from Youngfield Street to Kipling Street (i.e. 38th West) in the City of Wheat Ridge.
ARTICLE 2 – TERM
The work to be performed under this agreement may commence promptly after receipt of a fully-executed copy
of the agreement, to the extent that the Contractor has been authorized to proceed by the City.
This agreement is intended to extend the length of the project and is not eligible for renewal beyond the
project’s completion.
ARTICLE 3 – PAYMENT AND FEE SCHEDULE
It is understood and agreed by and between the parties hereto, that the City shall pay the Contractor on an
Hourly rate plus expenses basis for services provided, and the Contractor will accept a not-to-exceed amount of
One Million, Seven Hundred Thirty-Eight Thousand, One Hundred Sixty-Three dollars ($1,738,163) as full payment
for the services identified in Article 1.
The City operates on a calendar year as its fiscal year; as such, all invoices must be received no later than
December 20, in order to be processed in the same calendar year.
A. Invoices by Task
Invoices will be submitted monthly by the Contractor for services performed and expenses incurred,
pursuant to this agreement during the prior month. Payment is then made to the Contractor within thirty
(30) days of receipt via Electronic Funds Transfer (EFT). The City may elect the alternative method of
payment by the Treasurer’s Office through proper accounting procedures.
B. Funding
There is in effect within the City of Wheat Ridge, Colorado, a provision of Section 2-3 the City’s Code of
Laws which limits the amount for which the City shall be liable to the amount expressly appropriated by
the City Council, either through budgeted appropriation, or contract or bid award. The contractor is
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specifically advised of the provisions of this portion of the Code of Laws and expressly incorporated
herein.
ARTICLE 4 – NO DAMAGES FOR DELAY
Pursuant to Section 2-4 of the Code of Laws, Contractor agrees to waive, release or extinguish its right to recover
costs or damages, or obtain an equitable adjustment, for delays in performing this contract if such delay is
caused in whole or in part by acts or omissions of the City or its agents, provided however an extension of time is
the Contractor’s remedy for such delay.
ARTICLE 5 – ESCALATION
All prices/fees/wages offered in response to this RFP shall be firm against any increase for one (1) year after
acceptance by the City. For subsequent periods, it shall be the Contractor’s responsibility to notify the City in
advance of any anticipated changes in prices and submit a request for a price increase. This City limits price
escalation requests to no more than one (1) rate adjustment per contract term. Increases anticipated to exceed
10% of the original cost will not be accepted, rather the City will resolicit at that time.
The City reserves the right to accept or reject the request for a price/fee/wage increase prior to the renewal
option period. If the price/fee/wage increase is approved, prices will remain firm for a year from the date of
increase.
ARTICLE 6 - SALES AND USE TAXES
Don’t include sales or use tax in invoices, as the City of Wheat Ridge is exempt from City, County, State, and
Federal sales and excise taxes. Certificates will be issued upon request. City of Wheat Ridge Sales Tax Exempt:
98-03515.
ARTICLE 7 – INDEPENDENT CONTRACTOR
In performing the work under this agreement, the Contractor acts as an independent contractor and is solely
responsible for necessary and adequate worker’s compensation insurance, personal injury and property damage
insurance, as well errors and omissions insurance. The Contractor, as an independent Contractor, is obligated to
pay Federal and State income tax on monies earned. The personnel employed by the Contractor are not and shall
not become employees, agents, or servants of the City because of the performance of any work by this
agreement. The Contractor warrants that it has not employed or retained any company or person, other than a
bona fide employee working solely for it, to solicit or secure this agreement, and that it has not paid or agreed
to pay any company or person—other than bona fide employees working solely for the Contractor—any
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the
award or making of this agreement. For breach or violation of this warranty the City will have the right to annul
this agreement without liability or in its discretion to deduct from the agreement price or consideration, or
otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
ARTICLE 8 – INSURANCE
In accordance with Article 4 above, the Contractor shall furnish a certificate of insurance upon notification of
award, and prior to performance. Work shall not commence under this agreement until the Contractor has
submitted to the City and received approval thereof, a certificate of insurance showing compliance with the
following minimum types and coverages of insurance:
Type of Insurance Minimum Limits of Liability
Worker’s Compensation, Coverage A Statutory, including occupational disease
coverage for all employees at work site.
Employer Liability, Coverage B $500,000 per person
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$500,000 per accident
$500,000 each disease
Commercial General Liability (including
Premises-Operations, Independent
Contractor’s Protective, Broad Form Property
Damage, and Contractual Liability)
• Bodily Injury
• Property Damage
$1 million per occurrence
$2 million aggregate
$1 million per occurrence
$2 million aggregate
Comprehensive Automotive Liability
(owned, hired, and non-owned vehicles)
• Bodily Injury
• Property Damage
$2 million per occurrence
$2 million per occurrence
Professional Liability $1 million per occurrence
$2 million aggregate
An endorsement covering any explosion, collapse, and underground exposures, “XCU,” in the Commercial
General Liability policy is also required.
The City of Wheat Ridge shall be named as additional insured on all liability policies.
Insurance shall include provisions preventing cancellation without 30 days prior notice to the City.
Nothing herein shall be deemed or construed as a waiver of any of the protections to, which the agencies may be
entitled pursuant to the Colorado Governmental Immunity Act, Sections 24-10-101, CRS, as amended.
ARTICLE 9 – INDEMNIFICATION
The Contractor agrees to indemnify, defend, and to hold the City and its agents, officials, officers and employees
harmless for, from and against any and all claims, suits, expenses, damages, or other liabilities—including
reasonable attorney fees and court costs arising out of damage or injury to persons, entities, or property causes
or sustained by any person or persons to the extent caused by the negligent acts or omissions of the Contractor.
ARTICLE 10 – EQUAL EMPLOYMENT OPPORTUNITY
The Contractor shall not discriminate against any employee or applicant for employment because of age, race,
color, religion, sex, or national origin. The Contractor shall adhere to acceptable affirmative action guidelines in
selecting employees and shall ensure that employees are treated equally during employment, without regard to
age, race, color, religion, sex, or national origin. Such action shall include—but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination,
rates of pay or other forms of compensation, and selection for training—including apprenticeship. The Contractor
agrees to post in conspicuous places, available to employees and applicants for employment, notices provided by
the local public agency setting forth the provisions of this nondiscrimination clause.
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The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this
agreement so that such provisions will be binding upon each subcontractor—provided that the foregoing
provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials.
ARTICLE 11 – CHARTER, LAWS, AND ORDINANCES
The Contractor at all times during the performance of this agreement, agrees to strictly adhere to applicable
Federal, State, and local laws, rules, regulations, and ordinances that affect or govern the work as contemplated
under this agreement.
ARTICLE 12 – LAW AND VENUE
The laws of the State of Colorado shall govern as to the interpretation, validity, and effect of this agreement.
The parties agree that venue and jurisdiction for disputes regarding performance of this contract is with the
District Court of Jefferson County, Colorado.
ARTICLE 13 – TERMINATION
The Contractor acknowledges that his failure to accomplish the work as described shall be considered a material
breach of the contract and entitle the City to consequential damages resulting from failures, acts, or omissions—
including, but not limited to re-procurement costs, insufficient or improper work. The City is not entitled to any
betterment as a result of termination.
The City and the Contractor agree that this agreement may be canceled for cause by either party, with a fifteen
(15) day prior written notice. The cost of completing the portion of the work which remains unperformed at the
time of such termination shall be deducted from the contract price before payment is made.
The City may terminate the agreement for its convenience, upon thirty (30) days written notice. In the event of
such termination the Contractor will be paid for all work and expenses incurred up until the time of such
termination.
All work accomplished by the Contractor prior to the date of such termination shall be recorded, and tangible
work documents shall be transferred to and become the sole property of the City, prior to payment for services
rendered. Contractor is not responsible for work documents that are modified by anyone other than the
Contractor.
ARTICLE 14 – NOTICES
Contact Information City Contractor
Name: Kent Kisselman Nathan Silberhorn
Office Phone: (303) 205-7626 (970) 797-3524
Email Address: kkisselman@ci.wheatridge.co.us SilberhornN@AyresAssociates.com
Address: 7500 W 29th Ave 3665 JFK Parkway, Bldg. 2, Suite 100
City, State, Zip Code Wheat Ridge, CO 80033 Fort Collins, CO 80525 3152
ARTICLE 15 – ASSIGNMENT AND SUBCONTRACTORS
The duties and obligations of the Contractor arising hereunder cannot be assigned, delegated, nor subcontracted
except with the express written consent of the City. The subcontractors permitted by the City shall be subject to
the requirements of this agreement, and the contractor is responsible for all subcontracting arrangements, as
well as the delivery of services as set forth in this agreement. The contractor shall be responsible for the
performance of any subcontractor.
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ARTICLE 16 – SEVERABILITY
To the extent that the agreement may be executed and performance of the obligations of the parties may be
accomplished within the intent of the agreement, the terms of this agreement are severable. Should any term or
provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not
affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof shall not be
construed as a waiver of any other term, or the same term upon subsequent breach.
ARTICLE 17 – INTEGRATION OF UNDERSTANDINGS
This agreement is intended as the complete integration of all understanding between the parties. No prior or
contemporaneous addition, deletion, or other amendment hereto shall have any force and effect whatsoever,
unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other amendment
hereto shall have any force or effect unless embodied in writing and signed by an authorized representative of
the City and the contractor.
ARTICLE 18 - DISADVANTAGED BUSINESS ENTERPRISES
Disadvantaged business enterprises are afforded full opportunity to submit bids and will not be discriminated
against on the grounds of race, color or national origin in consideration for an award. Contractors shall insert this
provision in all sub-contracts for any work covered by this Agreement, so that it shall be binding upon each sub-
consultant or sub-contractor providing labor or services.
ARTICLE 19 – OWNERSHIP OF CONTRACT PRODUCTS
All products produced from the awarded contract shall be the sole property of the City. Any use of products
derived from this contract shall be used only for the specified project/purpose. Any reuse by the City is at their
own risk.
ARTICLE 20 – PERSONALLY IDENTIFIABLE INFORMATION (PII) AND OPEN RECORDS ACT
Contractors, consultants, business partners and vendors that handle, process, or work in areas where personally
identifiable information may reside in hard copy or electronic records must maintain the confidentiality of all
Personally Identifiable Information (PII). Violation may result in contractual penalties and termination of the
business relationship with the City. In extreme cases criminal punishment under Colorado Law (C.R.S. § 24-73-
101) may occur.
Contractor acknowledges that the City is subject to the provisions of the Colorado Open Records Act, CRS 24-72-
201, et seq., (“The Act”) and that all documents, correspondence, email messages and other communications
between the Contractor and the City are subject to public disclosure under the provisions of that Act, with
limited exceptions for proprietary information, business secrets, and similar information. Contractor shall
identify all proprietary and confidential information on the document or communication itself. In the event the
City receives a request for disclosure of such information under the Act, Contractor agrees to indemnify the City
against any attorney fees and court costs incurred by the City in defending its refusal to disclose such
information.
ARTICLE 21 - ACCESSIBILITY
Contractor(s) and solutions comply with all applicable provisions of §§24-85-101, et seq., C.R.S., [1] and the
Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology
pursuant to Section §24-85-103(2.5). Contractor also complies with the latest version of Level AA of the Web
Content Accessibility Guidelines (WCAG), currently version 2.1, as described in State of Colorado Technical
Standard TS-OEA-002, Technology Accessibility for Web Content and Applications when developing solutions for
the state.
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The Contractor agrees to indemnify, save, and hold harmless the state, its employees, agents and assignees
(collectively, the “Indemnified Parties”), against any and all costs, expenses, claims, damages, liabilities, court
awards and other amounts (including attorneys’ fees and related costs) incurred by any of the Indemnified
Parties in relation to the Contractor’s failure to comply with §§24-85-101, et seq., C.R.S., or the Accessibility
Standards for Individuals with a Disability as established by the Office of Information Technology pursuant to
Section §24-85-103(2.5).
Any additional costs to add accessibility features will be the obligation of the Contractor, and any addition or
change to the Price Proposal will be disallowed.
ARTICLE 22 - COOPERATIVE PROCUREMENT
The City of What Ridge encourages and participates in cooperative procurement endeavors undertaken by or on
behalf of other governmental agencies including the Multiple Assembly of Procurement Officials (MAPO) and the
Cooperative Educational Purchasing Council (CPEC).
Contractors are hereby advised that any member of MAPO/CPEC is permitted to avail itself of this contract at the
prices resulting from the successful award of this contract.
ARTICLE 23 - CONTRACTOR PERFORMANCE FEEDBACK
The City of Wheat Ridge has implemented a requirement for Project Managers to assess each Contractor’s
performance and issue a determination as to whether the City should award the Contractor future City contracts.
All contracts will need to be considered as part of the requirement. The following criteria will be evaluated
annually for renewable contracts and at contract closeout for one-time agreements:
a. Work completed on time
b. Work completed within budget
c. Work completed as per the Scope of Work
d. Future awards recommendation
ARTICLE 24 – INTERNAL TEAM REVIEW
Each party has reviewed the items contained within this contract and recommend executing this contract to
proceed with the agreed upon Statement of Work.
______________________________________ __________
Whitney Mugford-Smith, Procurement Manager Date Signed
______________________________________ __________
Kent Kisselman, CIP Manager Date Signed
______________________________________ __________
Maria D’Andrea, Director of Public Works Date Signed
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2/12/2025
2/12/2025
2/12/2025
ARTICLE 25 – AUTHORIZATION
Each party represents and warrants that it has the power and ability to enter into this agreement, to grant the
rights granted herein, and to perform the duties and obligations described herein.
IN WITNESS WHEREOF, the parties hereto have executed this agreement in two (2) copies, each of which shall
be deemed an original on the day and year first written above.
ATTEST: OWNER
CITY OF WHEAT RIDGE
7500 W. 29TH AVENUE
MARGY GREER, SENIOR DEPUTY CITY CLERK WHEAT RIDGE, CO 80033
303-234-5900
DATE
Patrick Goff, City Manager
(Seal) CONTRACTOR
APPROVED AS TO FORM: Ayres Associates, Inc.
3665 JFK Parkway, Bldg. 2, Suite 100
Fort Collins, CO 80525
GERALD DAHL, CITY ATTORNEY
AUTHORIZED SIGNATURE
ATTEST TO CONTRACTOR:
PRINTED NAME
NAME
TITLE
TITLE
DATE
DATE
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COO
Jan Zander
2/13/2025
Senior Project Manager
2/13/2025
2/13/2025
Exhibit A
City of Wheat Ridge 38th West – Final Design
Scope of Work – 1/22/2025
Page 1
City of Wheat Ridge 38th West Study
Final Design
Scope of Work – January 22, 2025
This Scope of work is to perform Final Design services for the West 38th Ave corridor improvements from
Youngfield Street to Kipling Street (i.e. 38th West) in the City of Wheat Ridge. The scope includes the following
tasks and limitations.
0.0 PROJECT MANAGEMENT & ADMINISTRATION
0.1 Administer the contract per City of Wheat Ridge requirements
0.2 Prepare monthly invoices and progress reports.
0.3 Schedule & conduct a virtual project kick-off meeting with project staff and bi-weekly virtual progress meetings
with project staff and prepare meeting minutes and/or summaries (assume 22 meetings).
0.3 Schedule & conduct plan deliverable review meetings with project staff after major submittals (assume 4
meetings).
1.0 PUBLIC INVOLVEMENT
1.1 Plan, coordinate, and hold small group business and stakeholder meetings to coordinate final parking impacts
(assume 4 separate virtual meetings).
1.2 Develop materials to support City staff presentations to City Council (assume 2 presentations).
1.3 Plan, coordinate, and hold one public open house meetings. Develop informational flyers & invites. City will
develop mailing list and send mailings. Provide public engagement results to staff for use on the City website
and other associated social media platforms.
2.0 TOPOGRAPHIC SURVEY
2.1 Perform UAS LiDAR survey of the entire corridor at 2-inch pixel resolution; includes Calibration, QC, and CAD
Processing. Delivered as 40 Scale Detailed Planimetric Mapping within right-of-way in Civil 3D.
2.2 Perform Aerial Imagery Collection of the entire corridor with 2-inch pixel resolution; includes Calibration, QC,
and CAD Processing of 3D surfaces and contours. Delivered as 40 Scale contours and surfaces in Civil 3D
2.3 Perform traditional detailed topographic survey of critical areas (sidewalk ramps, tie-in curb/gutter, pavement
tie-in points, etc. Includes QC and CAD Processing of line features in Civil 3D). Survey Control shall be
Colorado State Plane, Central Zone, NAD 83 US Feet.
3.0 UTILITY INVESTIGATION
3.0 Review existing utility reports, records, maps, and plans from study phase.
3.1 Perform and mark on-site designating & locating of existing UG utilities (QLC). Perform survey of marked
locations (QLB) and process into topographic survey CAD files.
3.2 Develop preliminary utility plan sheets & potential locations for QLA Test Holes.
3.3 Perform preliminary utility coordination with up to 10 impacted utility owners. Develop preliminary utility conflict
plans for up to 5 separate utility owners.
3.4 Verify Test Hole locations, perform up to 40 test hole excavations with survey and field reports,
3.5 Finalize Utility Plans with QLA information.
3.6 Perform final utility coordination with up to 10 impacted utility owners. Develop relocation plans for up to three
utility facilities. Develop and assist the City with executing up to 3 utility agreements.
4.0 HYDROLOGY AND HYDRAULIC ENGINEERING
The H&H engineering that will be developed as part of the final design stage will consist of the following tasks and
assumptions. The basis for design will build off the Outfall System Plan, (OSP), developed by Ayres as part of the
conceptual level study completed. At 30% Ayres will update the OSP to serve as the hydraulics report and it will
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Exhibit A
City of Wheat Ridge 38th West – Final Design
Scope of Work – 1/22/2025
Page 2
meet Mile High Flood District criteria for engineering standard and documentation requirements. No floodplain
impacts are anticipated as part of this project; therefore, floodplain permitting is not included as part of this scope.
This project will also aim to include water quality features to the extent practical within the existing footprint of the
project, this will require input and additional coordination across disciplines within the City of Wheatridge. We will
also work to ensure our project meets requirements under the current Stormwater Phase II permit held by the city.
The specific H&H related tasks and descriptions are provided here:
4.1 Task management & coordination
a. This covers internal management of this task within the hydraulic discipline and coordination meetings with
clients, stakeholders, and internal staff as needed.
4.2 H&H Modeling, Design, and Reporting
a. Updates to existing conditions H&H from comment review or due to new survey information
b. Complete H&H drainage design including minor and major storm criteria:
i. Determine locations, sizes, and alignment based on conceptual hydraulic design. Identify locations by
highway station or coordinates, as appropriate.
ii. Determine the allowable headwater and roadway spread.
iii. Assess the degree of sediment and debris problems to be encountered
iv. Hydrology will be completed using MHFCD CUHP method, Hydraulics will be completed using
StormCad.
v. Update per roadway comment and review changes after 30%, 60%, and 90% review periods.
c. Implement detention and/or water quality features
i. Where practical we will implement BMPs to reduce the amount of pollutants being discharged into Lena
Gulch through runoff within the ROW of the project area. This will be accomplished through Low Impact
Development (LIDs) or Water Quality Detention Ponds where possible. This will be a collaborative,
iterative, and multidisciplinary effort with the City of Wheatridge. To reduce the costs associated with
redesign, the features presented will be conceptual until the 60% design phase of the project. At that
stage it is assumed that the features presented will not change and can be fully designed. It is
important to note that this project is not anticipated to significantly increase the amount of
imperviousness through the area, and detention or water quality implemented will be retrofit to the
system and added as a good faith measure towards the current MS4 permit and general best
management practices. This effort will be coordinated with the Wheat Ridge Stormwater division.
d. Irrigation Infrastructure
i. Impacts to two irrigation facilities are anticipated as part of this project, including piping existing surface
conveyances. One irrigation facility is confirmed and a second irrigation facility needs to be identified
and confirmed as part of this scope. Coordination with irrigation companies to determine structural
inefficiencies or known drainage issues, and design of appropriate improvements within the Right of
Way, are included in this scope.
e. Reporting
i. Hydraulic reporting will consist of updating the current OSP at the 30%, 90%, and 100% design levels.
The final hydraulic design report will follow the OSP general format, though it may differ slightly based
on additional project information needed or sections that do not pertain to this project.
4.3 Preliminary (30%) Plans
i. 30% plans will consist of general layout of the system with preliminary plan and profile sheets for the
proposed drainage system. This will be used to highlight potential conflicts with ROW and Utilities.
ii. Conceptual level WQ / LIDs will be presented at this stage for general layout and feasibility.
4.4 60% Plans
i. Refinements to the 30% plans will be implemented based on 30% city review comments and conflict
resolution between ROW and Utilities. Major redesign of the roadway and general layout of the system
are not anticipated past the 60% design stage.
ii. Water quality features will be refined at this stage as well. Changes past this stage to location or
general strategy are not anticipated.
4.5 90% Plans, Details, and Specifications
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Exhibit A
City of Wheat Ridge 38th West – Final Design
Scope of Work – 1/22/2025
Page 3
i. 60% city review comments will be addressed, and plans will be refined to the 90% level, minor changes
to pipe elevations and alignment are included.
ii. Necessary details and specifications will be provided at this stage.
4.6 100% Plans, Details, and Specifications
i. 90% city review comments will be addressed, and plans will be refined to the 100% level. Only very
minor changes to pipe alignment or elevations are anticipated at this level. Plans will be reviewed for
standardization across disciplines.
ii. Final refinements to the details and specifications will be provided at this stage.
5.0 ENGINEERING & DESIGN
5.0 Develop alignment and profile for roadways, curbs, and ramps.
5.1 Perform comprehensive 3D modeling and cross sections of the project template to develop plan sheets.
Design Criteria to be followed (in order of precedence and hierarchy):
• AASHTO; A Policy on Geometric Design of Highways & Streets
• AASHTO Roadside Design Guide
• FHWA Manual of Uniform Traffic Control Devises (MUTCD)
• CDOT M&S Standards
• City of Wheat Ridge Zoning and Development Code
• NACTO Urban Street Design Guidelines
• AASHTO Guide for the Development of Bicycle Facilities
6.0 PLAN DEVELOPMENT AND PRODUCTION
6.1 Develop 30% construction plans for roadway, bicycle facilities, sidewalks, and drainage facilities to include:
• Title sheet
• Survey Control Diagram
• Geometric Control
• Typical Section
• Removals
• Roadway Plan & Profiles
• Preliminary Intersection Details
• Preliminary ADA Ramp Details
• Preliminary Drainage Plan & Profiles
• Preliminary Drainage Details
6.2 Develop 60% construction plans for roadway, bicycle facilities, sidewalks, and drainage facilities to include
30% Plan elements plus:
• Standard Plans List
• General Notes
• SAQ & Quantity Tabulations
• Intersection Details
• ADA Ramp Details indicating compliance with the latest version of CDOT “Curb Ramp” standards M-
608-1
• Preliminary Driveway Details
• Drainage Plan & Profiles
• Drainage Details
• Preliminary Lighting Plans & Details
• Preliminary Signing & Striping Plans, Details, and Quantities
• Preliminary Construction Stormwater/Erosion Control Sheets (SWMP or ECS)
• Utility Plans
• Preliminary Construction Phasing/MOT Plans
6.3 Develop 90% construction plans to include 60% Plan elements plus:
• Driveway Details
• Lighting Plans & Details
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Exhibit A
City of Wheat Ridge 38th West – Final Design
Scope of Work – 1/22/2025
Page 4
• Traffic Signal Plans & Details (RRFB)
• Signing & Striping Plans, Details, and Quantities
• Construction Stormwater/Erosion Control Sheets (SWMP or ECS)
• Utility Plans
• Construction Phasing/MOT Plans
• Miscellaneous Details
• Cross Sections
6.4 Finalize 100% PS&E construction plans.
6.5 Develop Preliminary Construction Specifications at 60% and final Specifications at 90% and 100%. It is
assumed CDOT Construction Specifications will primarily be utilized. Ayres will develop project-specific
specifications following the CDOT format.
6.6 Develop opinion of probable construction cost estimate at 30%, 60%, 90%, and 100%. CDOT bid items will be
utilized in the plans and CDOT bid history will be utilized to develop the opinion of probably cost, with
adjustments based on recent Cotity of Wheat Ridge construction projects.
6.7 Develop Project Manual for Advertisement and Contract
6.8 Develop Bid Package for Advertisement. City to administer and post the advertisement on the City’s website
and Bidnet.
6.9 Provide Bid & Award Support for selection and award of construction contract.
7.0 STRUCTURAL INSPECTION & DESIGN
7.1 Perform inspection of the existing (approximately) 10’x12’x65’ long three-bay CBC and the existing
(approximately) 10’x12’x245’ two-bay CBC and associated parapets, wingwalls, and rails in conformance with
the National Bridge Inspection Standards (NBIS). Develop an inspection report with conditions observed and
repair recommendations.
7.2 In consultation with City Staff, develop a recommendation of repairs and retrofits to bring railing up to current
standards. Develop 30% structural repair and rehabilitation plans for four sections of bridge rail.
7.3 Develop 60% structural plans .
7.4 Develop 90% structural plans & construction specifications.
7.5 Finalize 100% structural plans & construction specifications.
8.0 LANDSCAPE DESIGN
8.1 Develop preliminary corridor streetscape design & cost estimate (per SF) for 30% plans.
8.2 Facilitate discussion and selection of surface water quality elements (i.e. bioswales) where feasible for 60%
plans.
8.3 Develop detailed streetscape design and planting & irrigation quantities for 60% plans.
8.4 Develop detailed planting & irrigation plans, quantities, and specifications for 90% and 100% plans.
9.0 ROW PLAN DEVELOPMENT
9.1 Develop parcel tracking spreadsheet and calculate estimated property impact polygons (acquisition and
TCE’s) for use on 30% plans and in tracking spreadsheet (with opinion of acquisition costs).
9.2 Develop Preliminary ROW Plans with detailed acquisition and easement shapes (no exhibits or legal
descriptions).
9.3 Develop Final ROW Plans with detailed acquisition and easement shapes. Develop exhibits and legal
descriptions for fee acquisitions.
9.4 Perform 1-on-1 coordination with affected landowners.
9.5 Field stake acquisition and easement impacts at the request of landowners. Limited to one staking per parcel;
parcels will be combined and staked in groups to minimize cost.
10.0 LIGHTING DESIGN
In general, this scope is to perform necessary lighting design for roadway projects. See the Mead & Hunt detailed
Scope of Work for exact tasks to be performed.
Docusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
Exhibit A
City of Wheat Ridge 38th West – Final Design
Scope of Work – 1/22/2025
Page 5
10.1 Gather available data and review existing lighting conditions, equipment and delivery systems.
10.2 Coordinate with City staff to determine needs/desires for future corridor lighting.
10.3 Develop a photometric plan for review and discussion with City Staff.
10.4 Develop plans at 60%, 90% and Construction Documents. Plans will include the following information:
• Lighting Layouts
• Conduit and other electrical delivery infrastructure needs
• Lighting details
• Electrical connection design/details
• Opinion of probably cost of equipment for each submittal
11.0 GEOTECHNICAL INVESTIGATION
In general, this scope is to perform necessary geotechnical investigations for roadway projects. See the RMG
detailed Scope of Work for exact tasks to be performed.
11.1 In consultation with the project team, develop preliminary investigation map of boreholes and soils samples,
depths, and required tests.
11.2 Perform field investigation, including appropriate and approved traffic control and laboratory testing.
11.3 Perform pavement design & recommendations.
11.4 Develop draft and final geotechnical report with findings and recommendations.
12.0 ROW ACQUISITION SERVICES
In general, this scope is to perform necessary Right-Of-Way notice, negotiation, closing, and acquisition services
meeting the requirements of the Uniform Act. See the WSLS detailed Scope of Work for exact tasks to be
performed.
12.1 Perform initial virtual property owner engagement at 60% design level (assume 90 virtual meetings).
12.2 Draft & send notice of intent letters to impacted property owners (assume 6 fee acquisitions and 85 TEs).
12.3 Perform property valuations (assume 6 fee acquisitions and 2 TE valuations (business and residential)).
12.4 Draft & send offer letters to impacted property owners (assume 6 fee acquisitions and 85 TEs).
12.5 Perform negotiations (assume 6 fee acquisitions and 40 TE’s).
12.6 Draft & send final offer letters to impacted property owners (assume 6 fee acquisitions and 40 TEs).
12.7 Perform closings (assume 6 fee acquisitions and 85 TEs).
Docusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
Docusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
Ayres Associates - Professional Services Fee Proposal
City of Wheat Ridge W 38th Avenue - Final Design
Fee Estimate, January 17, 2025
Task Description
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Labor
Hours
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Total Direct
Expenses Total by Task
Silberhorn Boltze/ Mathison
Hickox/
Armstrong
Shaw/
Leary Wright Evans/ Rogers Ricks Land Stoffel Esker/Giles Hayes
Smith/Fehr/
Shrader
$210.00 $230.00 $205.00 $160.00 $130.00 $140.00 $150.00 $185.00 $175.00 $130.00 $140.00 $115.00
Task 0 Project Management & Administration
0.1 Contract Administration 8 8 4 20 $3,620 $3,620
0.2 Monthly Accounting 5 2 3 10 $1,706 $1,706
0.3 Project Meetings (6) 12 12 24 $4,740 $245 $4,985
0.4 Plan Review Meetings (1) 3 3 3 9 $1,575 $122 $1,697
0.5 Monthly Accounting 6 3 4 13 $2,275 $2,275
0.6 Project Meetings (8) 16 8 24 $4,840 $326 $5,166
0.7 Plan Review Meetings (1) 3 3 3 9 $1,575 $122 $1,697
0.8 Monthly Accounting 6 3 4 13 $2,275 $2,275
0.9 Project Meetings (8) 16 8 24 $4,840 $326 $5,166
0.10 Plan Review Meetings (1) 3 3 3 9 $1,575 $163 $1,738
0.11 Plan Review Meetings (1) 3 3 3 4 13 $2,035 $163 $2,198
Subtotal Hours 81 0 0 0 12 0 0 56 0 0 0 19 168 $31,056 $1,469 $32,525
Subtotal $ $16,905 $0 $0 $0 $1,560 $0 $0 $10,406 $0 $0 $0 $2,185 $31,056 $32,525
Task 1 Public Involvement and Meetings
1.1 Local Business & Stakeholder Meetings (4) 16 16 8 8 48 $8,760 $326 $9,086
1.2 Council Presentations/Work Sessions (2) 16 16 32 $6,320 $122 $6,442
1.3 Public Meeting Materials 12 12 8 16 48 $8,220 $8,220
1.4 Public Meeting #1 8 8 8 8 32 $5,600 $122 $5,722
1.5 Public Meeting #2 8 8 8 8 32 $5,600 $122 $5,722
Subtotal Hours 60 0 0 0 0 0 0 60 32 40 0 0 192 $34,500 $694 $35,194
Subtotal $ $12,600 $0 $0 $0 $0 $0 $0 $11,100 $5,600 $5,200 $0 $0 $34,500 $35,194
Task 2 Survey
Crocker/
Kaebisch/ Van
Horn
Prof. I PLS Tech
2.1 UAS Lidar & Processing (completed) 0 $0 $0
2.2 Aerial Imagery & Processing (completed) 0 $0 $0
2.3 Ground Control 8 24 8 40 $5,520 $458 $5,978
2.4 Conventional Survey & Processing 16 40 40 40 136 $17,960 $938 $18,898
2.5 CAD file review 8 8 16 $2,720 $2,720
Subtotal Hours 8 0 0 24 72 0 0 0 0 0 48 40 192 $26,200 $1,396 $27,596
Subtotal $ $1,680 $0 $0 $3,840 $9,360 $0 $0 $0 $0 $0 $6,720 $4,600 $26,200 $27,596
Task 3 Utility Coordination & SUE Report
3.1 Field Work: Utility Designating & Report: QL-B 2 8 8 80 98 $14,660 $2,038 $16,698
3.2 Preliminary Utility/SUE Plans 4 8 8 40 8 16 84 $12,680 $12,680
3.3 Utility Coordination & Preliminary Utility Conflict Plans 20 60 80 $12,000 $12,000
3.4 Field Work: Test Holes (assume 40): QL-A 4 10 40 140 140 334 $45,240 $13,230 $58,470
3.5 Final Utility/SUE Plans: QL-A 4 20 40 4 4 72 $12,460 $12,460
3.6 Utility Relocation Plans and Utility Agreements 20 60 20 100 $15,000 $15,000
Subtotal Hours 54 46 0 40 128 0 108 0 0 0 232 160 768 $112,040 $15,268 $127,308
Subtotal $ $11,340 $10,580 $0 $6,400 $16,640 $0 $16,200 $0 $0 $0 $32,480 $18,400 $112,040 $127,308
Task 4 Hydrology & Hydraulic Engineering
4.1 Task Management and Coordination 50 25 7 82 $14,498 $14,498
4.2 Conceptual H&H QAQC 0 $0 $0
4.3 Hydraulic Modeling (w/WQ & det) 2 40 150 192 $29,620 $29,620
4.4 Hydraulics & Storm Sewer Design (w/WQ & det) 4 60 180 244 $38,340 $38,340
4.5 Preliminary (30%) Plans (w/WQ & det) 4 4 40 60 120 3 231 $36,705 $36,705
4.3 60% Drainage Plans 4 4 60 80 40 4 192 $31,720 $31,720
4.4 90% Drainage Plans, Details, & Specifications 4 4 40 40 20 4 112 $19,020 $19,020
4.5 100% Drainage Plans, Details, & Specifications 4 4 10 10 2 30 $5,540 $5,540
Subtotal Hours 22 16 300 0 0 535 190 0 0 0 0 20 1083 $175,443 $0 $175,443
Subtotal $ $4,620 $3,680 $61,500 $0 $0 $74,900 $28,500 $0 $0 $0 $0 $2,243 $175,443 $175,443
Task 5 Roadway/Civil Design & CAD Modeling
5.1 CAD file review and design adjustments 8 8 32 24 24 96 $14,680 $14,680
5.2 3D model development & adjustments 40 60 120 8 32 260 $39,240 $39,240
Subtotal Hours 48 0 0 68 152 0 0 32 0 56 0 0 356 $53,920 $0 $53,920
Subtotal $ $10,080 $0 $0 $10,880 $19,760 $0 $0 $5,920 $0 $7,280 $0 $0 $53,920 $53,920
Task 6 Roadway Plans, Specs, and Estimates
6.1 30% Plans & Cost Estimate 32 8 54 138 8 8 248 $37,660 $37,660
6.1.1 Develop Design 16 16 40 8 8 $13,640 $13,640
6.1.2 Develop Plan sheets (60) 8 30 90 $18,180 $18,180
6.1.3 Develop Specifications $0 $0
6.1.4 Develop Summaries & Cost Estimates 8 8 8 8 $5,840 $5,840
6.2 60% Plans, Specifications, & Estimates 112 24 128 226 8 8 24 530 $84,900 $84,900
6.2.1 Revise & Progress Design 16 24 60 $15,000 $15,000
6.2.2 Develop Plan sheets (120) 40 60 150 $37,500 $37,500
6.2.3 Develop 60% Specifications 40 16 20 $15,280 $15,280
6.2.4 Develop Summaries & Cost Estimates 16 8 24 16 $11,120 $11,120
6.3 90% Plans, Specifications, & Estimates 100 24 90 256 16 16 24 526 $83,080 $83,080
6.3.1 Revise & Progress Design 4 20 60 $11,840 $11,840
6.3.2 Develop Plan sheets (240) 40 60 180 $41,400 $41,400
6.3.3 Develop 90% Specifications 40 16 $12,080 $12,080
6.3.4 Develop Summaries & Cost Estimates 16 8 10 16 $8,880 $8,880
6.4 100% Plans, Project Manual, Bid Docs, Advertisement 40 16 24 24 24 24 40 192 $32,280 $32,280
6.5 Bidding Support 40 16 24 24 24 24 152 $27,680 $27,680
6.6 QA/QC (30%, 60%, and 90% plans) 9 30 39 $8,790 $8,790
Subtotal Hours 333 118 320 668 80 72 56 40 1687 $274,390 $0 $274,390
Subtotal $ $69,930 $27,140 $0 $51,200 $86,840 $0 $0 $14,800 $12,600 $7,280 $0 $4,600 $274,390 $274,390
DETAIL OF LABOR, DIRECT, AND SUBCONSULTING COSTS BY TASK
Docusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
Ayres Associates - Professional Services Fee Proposal
City of Wheat Ridge W 38th Avenue - Final Design
Fee Estimate, January 17, 2025
Task Description
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Cost
Total Direct
Expenses Total by Task
DETAIL OF LABOR, DIRECT, AND SUBCONSULTING COSTS BY TASK
Task 7 Structural Inspection & Design Evans Bluma/
Baudette
7.1 Inspect Existing CBC Structures (2) and Rails 64 64 $11,200 $1,130 $12,330
7.2 30% Structure Rehab/Repair Plans 8 80 32 120 $17,840 $17,840
7.3 60% Structure Rehab/Repair Plans 8 40 16 64 $9,840 $9,840
7.4 90% Structure Rehab/Repair Plans 4 24 16 44 $6,840 $6,840
7.5 100% Rehab/Repair Plans, Specs, and Estimates 2 24 8 34 $4,980 $4,980
7.6 QA/QC 8 8 $1,840 $1,840
Subtotal Hours 0 30 0 0 168 0 0 0 136 0 0 0 334 $52,540 $1,130 $53,670
Subtotal $ $0 $6,900 $0 $0 $21,840 $0 $0 $0 $23,800 $0 $0 $0 $52,540 $53,670
Task 8 Landscaping & Planting
8.1 Concept Landscape Plans 16 24 40 $7,160 $7,160
8.2 Water Quality Coordination 8 8 16 32 $4,960 $4,960
8.3 Detailed Planting Plans 16 40 56 $9,960 $9,960
8.4 Landscape & Planting Specs & Costs 24 40 64 $11,440 $11,440
Subtotal Hours 0 0 0 0 0 0 0 64 112 16 0 0 192 $33,520 $0 $33,520
Subtotal $ $0 $0 $0 $0 $0 $0 $0 $11,840 $19,600 $2,080 $0 $0 $33,520 $33,520
Task 9 ROW Plans (assumes 6 Acqu's. & 85 TEs)Van Horn Crew Chief
9.1 Parcel/Owner Tracking Database (125 parcels) 63 63 125 $20,313 $20,313
9.2 Preliminary ROW Plans (90 parcels) 23 45 45 113 $15,750 $15,750
9.3 Final ROW Plans (6 Acquisitions and 85 TE's) 27 27 49 24 127 $19,176 $326 $19,503
9.4 Property Owner Coordination & Meetings (40 parcels) 40 12 52 $9,780 $326 $10,106
9.5 ROW Staking (6 Acquisitions and 85 TE's) 27 27 27 27 109 $17,440 $326 $17,766
Subtotal Hours 180 0 0 55 121 0 0 0 0 0 27 144 526 $82,459 $979 $83,438
Subtotal $ $37,695 $0 $0 $8,720 $15,698 $0 $0 $0 $0 $0 $3,815 $16,531 $82,459 $83,438
Tasks Subconsultants
Mead & Hunt (Lighting, Sign & Stripe, & MOT) 20 8 8 36 $7,080 $439,700 $446,780
Merge Consulting Group (Strategy & PI Facilitation) 8 8 $1,680 $30,000 $31,680
Rocky Mountain Group (Geotech) 8 2 10 $2,140 $30,000 $32,140
WSLS (ROW & Easement Acquisitions) 16 4 20 $3,880 $303,800 $307,680
Hines (Irrigation) 8 8 16 $2,880 $20,000 $22,880
5% fee on subconsultants for subcontracting, regular coordination, and deliverables reviews $0 $0
Subtotal Hours 52 10 0 0 12 0 0 8 8 0 0 0 90 $17,660 $823,500 $841,160
Subtotal $ $10,920 $2,300 $0 $0 $1,560 $0 $0 $1,480 $1,400 $0 $0 $0 $17,660 $841,160
Total 837 220 300 507 1333 535 298 300 360 168 307 422 5587 $893,728 $844,436 $1,738,163
Total (H x Rate) $175,770 $50,600 $61,500 $81,040 $173,258 $74,900 $44,700 $55,546 $63,000 $21,840 $43,015 $48,559 5587 $893,728
30% Phase $444,656
60% Phase $455,798
90% Phase $362,026
100% Phase $475,683
$1,738,163
Docusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
Exhibit A
City of Wheat Ridge 38th West Study
Mead & Hunt Scope of Work – 1/22/25
Page 1
City of Wheat Ridge 38th West Final Design
Scope of Work – Mead & Hunt
This Scope of work is to perform Final Design services for the West 38th Ave corridor improvements from
Youngfield Street to Kipling Street (i.e. 38th West) in the City of Wheat Ridge. The scope includes the following
tasks and limitations.
ROUNDABOUT DESIGN TASKS (Task 5.2)
Coordinate efforts with other design activities as required.
• Review the existing data and determine survey needs.
• Verify horizontal alignment of alternatives developed in the conceptual design phase.
• Develop vertical alignment. Check horizontal and vertical clearances against design criteria.
• Provide alignments and required right-of-way (preliminary plans) to the manager responsible for producing
the right-of-way ownership map.
• Plot/develop required information on the plans in accordance with Wheat Ridge / CDOT standards.
• Develop 30%, 60%, 90% and Construction Documents for three mini-roundabouts.
• Develop preliminary earthwork limits.
• Work with drainage engineers to incorporate grading and necessary subsurface infrastructure.
• Address pedestrian access (ADA/PROWAG)
• Review design vehicle data and adjust the design accordingly.
The following will be completed for each submittal:
• Coordinate, complete and compile the plan inputs from other activities: materials, hydraulics, traffic, right-
of-way, and major structures.
• Prepare the preliminary opinion of probable construction cost estimate for the work described in the plans
based on estimated quantities.
• The plans will likely include:
o Geometric Layout sheet(s)
o Roundabout plan sheet(s)
o Profile sheet(s)
o Detail sheet(s)
o Grading Sheet(s)
o Design Notes
o Cross Sections at critical points with roadway template, existing utility lines at known or estimated
depths, catch points, and roposed right-of-way
• The plan and profile sheets will include the following: existing topography, proposed alignments, profile
grades, ground line, existing ROW, rough structure notes (preliminary drainage design notes), and
existing utility locations.
All submittals will be electronic. Plan Reviews will include the following:
• Attend the Design Review meetings for 30%, 60%, and 90% submittals
• Design decisions concerning questions raised by the Preliminary Review will be resolved in cooperation
with the City/PM. The Consultant/PM shall document the decision and transmit the documentation to the
City for approval.
• A list of all deviations from standard design criteria along with the written justification for each one shall be
submitted to the City.
SIGNING & STRIPING TASKS (Tasks 6.1 – 6.4)
• Inventory existing signing within and leading up to the project area.
• Lay out all signage and striping per MUTCD, CDOT, or local design criteria.
• Plan sheets will address signing and striping associated with auto, bike, pedestrian and transit, including
lane reconfigurations at the west leg of the Kipling Street intersection
• Develop a tabulation of signing and striping bid items in accordance with CDOT Item Code Book
Docusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
Exhibit A
City of Wheat Ridge 38th West Study
Mead & Hunt Scope of Work – 1/22/25
Page 2
• The proposed design shall be reviewed by the City for compatibility with existing signing procedures prior
to the preliminary plan set.
• The proposed design at the Kipling Street intersection shall be reviewed by CDOT for compatibility with
existing signing standards prior to the preliminary plan set.
TRAFFIC SIGNAL TASKS (Tasks 6.1 - 6.4)
• Based on the alternatives analysis previously completed for the Kipling Street intersection (dated 6-18-
24), develop revised signal timing plans for the existing traffic signals utilizing recommended alternative 2
(eastbound only). Includes CDOT coordination and approvals.
• Traffic signal timing revisions assume no pole or mast arm relocations or modifications.
LIGHTING (Tasks 6.1 - 6.4)
• Gather available data and review existing lighting conditions, equipment and delivery systems.
• Coordinate with City staff to determine needs/desires for future corridor lighting.
• Develop lighting plans at 30%, 60%, 90% and Construction Documents.
• Plans will include the following information:
o Lighting Layouts
o Conduit and other electrical delivery infrastructure needs
o Lighting details
o Electrical connection design/details
o Opinion of Probably Cost of equipment for each submittal
CONSTRUCTION PHASING / MOT (Tasks 6.1 - 6.4)
• Develop construction phasing plans to identify an efficient order of construction operations by defining
and delineating project work areas and traffic operation areas. A preliminary traffic control plan will also
be developed which will be compatible with the phasing plan. At this time, it is assumed there will be 3
basic construction phases with some sub phases likely necessary.
• Develop a tabulation of presumed construction traffic control bid items in accordance with CDOT Item
Code Book.
• Layout sheets will detail construction zones, drive lanes, construction appurtenances, typical sections and
tabulations of quantities.
Docusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
Docusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
Docusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
Acquisition and Relocation Specialists
505 North Denver Avenue
Loveland, CO 80537
(970) 667-7602
Metro: (303) 938-1414
Wslsrow.com
COST ESTIMATE
For the purposes of this cost proposal, we have been asked by Ayres to assume that we will need
to acquire property interests from up to 91 distinct landowners. Based on the information provided
to date, we do not anticipate any federal or state funding and no relocations. Our scope would
include valuations, basic property research, document preparation, landowner negotiations and
closings. In order to acquire property interests from 91 landowners, we provide the following
estimates:
Project Manager/Sr Agent 820 hours x $115 per hour $ 94,300.00
Agent II 1,000 hours x $110 per hour $110,000.00
Clerical 100 hours x $80 per hour $ 8,000.00
Waiver Valuations 85 x $500 each $ 42,500.00
$254,800.00
Expenses: mileage, copies, facsimiles, postage, telecom $ 7,000.00
Estimated WSLS Total $261,800.00
Third Party Services
Appraisals 6 x $7,000 $ 42,000.00
GRAND TOTAL $ 303,800.00
The above estimate is for acquisition services through statutory negotiations and is based upon
current information. We have included time for periodic meetings and to make trips to the project
area as may be necessary. As with all of our work, we note that the fee estimated above is not a
fixed bid and we would only charge for the actual time and expenses incurred during the conduct
of our acquisition services.
Thank you and should you have any questions regarding this preliminary proposal, please contact
me at your earliest convenience.
Sincerely,
WESTERN STATES LAND SERVICES, LLC
John Doty
Principal
Docusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
ID Task Name Duration Start Finish Predecessors
1 Notice to Proceed 1 day Fri 2/14/25 Fri 2/14/25
2 Project Kick-Off 1 day Mon 2/17/25 Mon 2/17/25 1
3 Survey (started under study phase)30 days Mon 12/9/24 Fri 1/17/25
4 Geotech Investigation 30 days Tue 2/18/25 Mon 3/31/25 2
5 Utility QL-B & Plans 45 days Tue 2/18/25 Mon 4/21/25 2
6 CAD Design File Review 30 days Tue 2/18/25 Mon 3/31/25 2
7 Hydraulic Modeling (Final)20 days Tue 2/18/25 Mon 3/17/25 2
8 Final Drainage Report 10 days Tue 3/18/25 Mon 3/31/25 7
9 Final Drainage Design 50 days Tue 3/18/25 Mon 5/26/25 7
10 Stakeholder Engagement (1-on-1)100 days Tue 2/18/25 Mon 7/7/25 2
11 Final Design Public Meeting 10 days Tue 8/12/25 Mon 8/25/25 17
12 30% Plans Development 50 days Tue 2/18/25 Mon 4/28/25 2,5FF
13 Plan Review by City 15 days Tue 4/29/25 Mon 5/19/25 12
14 60% Plans Development 60 days Tue 4/29/25 Mon 7/21/25 12,9FF
15 Preliminary Specs Development 20 days Tue 6/24/25 Tue 7/22/25 17SF
16 Preliminary ROW Plans 30 days Tue 6/10/25 Mon 7/21/25 14FF
17 Plan review by City 15 days Tue 7/22/25 Mon 8/11/25 14
18 90% Plans Development 60 days Tue 7/22/25 Mon 10/13/25 14
19 90% Specs Revisions 15 days Tue 9/23/25 Tue 10/14/25 22SF
20 Project Manual Development 20 days Tue 9/16/25 Tue 10/14/25 22SF
21 Final ROW Plans 20 days Tue 9/16/25 Mon 10/13/25 18FF
22 Plan review by City 15 days Tue 10/14/25 Mon 11/3/25 18
23 Final Plans & Specs Development 50 days Tue 11/4/25 Mon 1/12/26 22
24 Project Manual Revisions with City 20 days Tue 1/13/26 Mon 2/9/26 23
25 Plan review by City 10 days Tue 1/13/26 Mon 1/26/26 23
26 Advertisement Prep with City 20 days Tue 1/13/26 Mon 2/9/26 23
27 Advertisement 16 days Thu 2/12/26 Thu 3/5/26 26FS+2 days
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Qtr 2, 2025 Qtr 3, 2025 Qtr 4, 2025 Qtr 1, 2026
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Project: Wheat Ridge W 38th Ave Proposed Design Schedule
Date: Mon 1/27/25
Page 1
Project: Wheat Ridge W 38th
Ave Proposed Design
Schedule
Docusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
DATE: January 27, 2025
TO: Whitney Mugford-Smith, NIGP-CPP, CPPB
Procurement Manager
FROM: Kent Kisselman, CIP Manager
SUBJECT: Single Source Justification
Final Design Services of 38th West
AWARDEE: Ayres Associates, Inc. for $1,738,163
The current consultant team on the 38th West project did compete in an RFP
arrangement and won the first phase on merit. Given the consultant team’s
financial performance (completing the original scope under budget),
understanding of the overall project and stakeholders, and familiarity with the
design files and cost estimates, it would be advantageous for the city to utilize
the same team for the Final Design phase. This arrangement would provide
significant schedule and cost benefits to the City related to the learning curve
of a new consultant, and the current consultant team has staff available to
complete the required scope. We therefore recommend a single source
contract awarded to the Ayres Associates team.
Approval:
Whitney Mugford-Smith, Procurement Manager
Approval:
Maria D’Andrea, Director of Public Works
EXHIBIT BDocusign Envelope ID: 7B28C405-CB2A-4D22-9C9C-AC9CD3F104E6
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3665 JFK Parkway, Bldg. 2, Suite 100 | Fort Collins, CO 80525-3152 | 720-235-7207
www.AyresAssociates.com
4/6/26
To: Mr. Kent Kisselman, Director of Public Works
Daniel Mar�nez, CIP Project Manager
Re: Contract #25-003 38th West Final Design Amendment #1 Proposal
Kent & Daniel,
As recently discussed, Ayres requests an amendment to the 38th West contract to accommodate addi�ons
and revisions requested by the City in 30% review, a change in the proposed drainage ou�all, and a revised
Subsurface U�lity Engineering (SUE) Test Hole plan based on the refined storm sewer design and complex
field condi�ons. These items were determined by the project team to be in the best interest of the project
but were not originally scoped. Below please find descrip�ons and jus�fica�ons for each of the requested
changes. See the fee es�mate for detailed breakdowns of fees for each task.
All elements of this change order proposal will be incorporated into the upcoming 60% plan submital.
Community Development 30% Comments:
Driveway type
Intersec�on curb ramp type
Side street bump-outs
Engineering Requests:
Kipling intersec�on addi�on (exis�ng stamped but modified plans)
Ligh�ng approach
Design Developments:
Revised drainage ou�all and Owens Street survey
ROW Boundary Survey (addi�onal parcels impacted)
U�lity Test Holes (completed and addi�onal)
Driveway Type City direc�on: Type 1 where possible without ROW impacts; otherwise Type 3
During the study phase in 2023 and 2024, the project limits were inten�onally kept as narrow and limited as
possible while s�ll incorpora�ng the priority street improvements; this was an effort to minimize ROW
impacts, whether temporary or permanent, as well as project costs. One design element this presented
specifically was the use of CDOT Type 3 driveways, in which the sidewalk stays atached to the curb and
drops to street level as it crosses the driveway; the driveway slope to exis�ng ground is accomplished
behind the sidewalk. This type is not preferred from a drainage perspec�ve because it introduces a
rela�vely flat area immediately adjacent to the curb flow line, it accumulates dirt & debris, and it is harder
ATTACHMENT 2
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Ayres Amendment Proposal
to keep clear during snow events than a Type 1 driveway. However, it is the least impac�ul to the adjacent
property, and it requires less concrete than a Type 1 driveway.
During 30% review, the City requested a change to Type 1 driveways where possible, or Type 3 driveways if
necessary. There are currently 57 driveways that are close enough to exis�ng ROW that conver�ng them to
Type 1 would impact the adjacent parcels. Changing to Type 1 driveways throughout the project would
create approximately 57 new ROW acquisi�ons or Permanent Easements (currently Temporary Easements).
The project team would be required to track and prepare ROW exhibits for these 57 parcels to be recorded
with the county, instead of simply quan�fying TE’s and performing minor owner coordina�on and TE
payments to property owners. The �me to track, document, and record PE’s instead of TE’s is significantly
more than the engineering effort to revise the design.
Ayres does not recommend Type 1 driveways in general on the 38th West corridor, however we do
recommend changing approximately 15 Type 3 driveways to Type 1 where there is enough ROW. The cost
for this change is $6,480.
Sidewalk Curb Ramp Type City direc�on: Type 1 where possible; avoid ROW
During the study phase, curb ramps were iden�fied but not designed, and in preliminary 30% design, each
ramp was evaluated and ini�ally laid out to fit the specific geometry and constraints of the intersec�on or
access. The overall approach was to reduce the number of reconstructed sidewalk ramps to save
construc�on costs, and to avoid ROW impacts as a primary considera�on where new ramps were required.
As such, most ramps were designed as Type 2, in which the sidewalk slopes down to a flat turning area near
the curb. 30% comments from the city indicated Type 1 curb ramps (in which the flat turning area is at the
top of the sloped ramps instead of the botom) were preferred wherever possible throughout the project.
Type 1 ramps are preferred for drainage but take up more room and will have a significant impact on many
of the adjacent proper�es and exis�ng landscaping. Adding bump-outs (another comment) will help provide
addi�onal room for Type 1 ramps.
There are 54 intersec�on pedestrian ramps on the project; 13 are already Type 1 and 41 are Type 2. Ayres
es�mates that there are 23 Pedestrian Ramps that are far enough from exis�ng ROW that conver�ng them
to Type 1 would not impact the adjacent parcels, provided bump-outs are added at the remaining side
streets (Task 5).
Ayres recommends changing to Type 1 ramps where there is room to build them within exis�ng ROW and
changing to combina�on ramps where there is not enough ROW for Type 1. Ayres estimates this effort
would be $15,640.
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Ayres Amendment Proposal
Side Street Bump-outs City direc�on: incorporate
During the study phase, curb bump-outs were incorporated at 11 of the 30 side streets that appeared to
have the greatest parking usage to increase pedestrian visibility and reduce the street crossing width.
During 30% review, the City requested addi�onal curb bump-outs at the remaining side streets. Adding
bump-outs at these streets will improve corridor design consistency and help delineate crosswalks. Further,
the bump-outs will provide greater flexibility with the proposed curb ramp types and very likely reduce
ROW impacts at corner proper�es.
Ayres recommends this change. The estimated fee for adding 23 bump-outs and performing the related
curb flowline redesign and plan call-out adjustments is $9,915.
Kipling Intersec�on (exis�ng plans) City direc�on: add Kipling plans to package as a bid alternate
The Kipling Avenue intersec�on was explicitly excluded from both the study and design phases of the
corridor project for several reasons, including minimizing project costs and avoiding CDOT coordina�on.
Addi�onally, the intersec�on improvements required reconstruc�on that was outside the scope of the 38th
corridor intent (to develop concepts for pedestrian and bike facili�es where none existed, and the Kipling
intersec�on area already has sufficient sidewalks on both sides). A�er design scoping, the city started
exploring the possibility of reducing overall construc�on costs by combining the 38th project with the Kipling
Intersec�on improvements and construc�ng them under a single contract.
Because the Kipling intersec�on plans are already complete and stamped by another Professional Engineer,
this effort could be simple to incorporate as a stand-alone bid alternate. Incorpora�ng the construc�on of
the Kipling intersec�on into the W 38th project could reasonably save the City between 10% and 20% of the
Kipling intersec�on project costs in mobiliza�on and traffic control costs.
Ayres recommends incorpora�ng Kipling as a stand-alone plan set and bid alternate. The estimated fee for
the described work is $7,120.
Corridor ligh�ng
W 38th Ave exists today in part as a rural country lane with minimal infrastructure, including ligh�ng.
Ligh�ng on the corridor was specifically envisioned as a targeted, as-needed improvement, proposed at
major intersec�ons, crosswalks, and bus stops only (es�mated 14 individual loca�ons with +/-18 fixtures).
During 30% review, and in coordina�on with the Xcel electrical undergrounding effort, it was decided that a
more consistent corridor ligh�ng aesthe�c and plan was desired. Through several conversa�ons with Xcel
and the City, the project team decided that a balanced approach could be developed to preserve the
character of the road while providing safety and aesthe�c benefits by using pedestrian-scale luminaires at
standard spacing recommended by the city and ligh�ng manufacturer and/or servicer (an�cipated to be
120’ – 130’ each side, staggered to place a light every +/-60’). The proposed fixtures will be standard Xcel
catalog items to match exis�ng fixtures and to reduce future maintenance and inventory problems. This
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Ayres Amendment Proposal
change would increase the ligh�ng from around 18 fixtures at 14 loca�ons to approximately 140-160
fixtures throughout the corridor.
Ayres recommends the ligh�ng change that does not include photometric analysis and is based on
widened standard spacing and simple layouts per City comments already received. The fee estimate for
incorporating the additional pedestrian lighting is $21,140.
Revised drainage ou�all and related SUE & survey (Owens St)
During the study phase, Nelson Street was iden�fied as a promising ou�all loca�on due to the proximity of
Lena Gulch. During final design, as u�lity, drainage conveyance, and easement needs were fleshed out, it
became apparent that the Nelson Street corridor was more complicated and constrained than expected,
the design conflicted with a major Denver Water u�lity, and a properly designed ou�all would require
significant impact on the adjacent private property. To avoid this collec�on of issues, the design team
looked at Owens Street as an alterna�ve, with significant advantages to simplify construc�on.
The revised ou�all loca�on will require addi�onal survey, u�lity, and easement work, which is included in
the cost, but is an�cipated to save approximately $120,000 in drainage infrastructure and ROW work due to
reducing the overall length of the system and elimina�ng an acquisi�on. In addi�on, the Owens St ou�all
supports poten�al water quality elements along Louise Turner Park.
Ayres recommends this change. The estimated fee for the described work is $52,695.
U�lity Test Hole Plan & Approach
Subsurface U�lity Engineering (SUE), is an important risk-management tool for infrastructure projects,
par�cularly as u�li�es relate to proposed storm sewer infrastructure. The intent is to collect and
communicate as much detailed u�lity informa�on as prac�cal to reduce u�lity-related costs and delay
during construc�on. The effort is a balancing act, as ever-increasing up-front inves�ga�on costs do not
linearly translate to ever-increasing benefits. This point of diminishing returns is extremely difficult to
determine at early phases of design, much less at pre-project scoping, so scope and budget adjustments are
common and helpful during final design to maintain an efficient approach that s�ll provides valuable
informa�on. In addi�on, site constraints and traffic control needs are rarely fully understood un�l one
round of site work is complete.
To priori�ze the SUE work, Ayres developed a �ered list of u�lity conflicts along the 38th West project. Tier 1
are cri�cal loca�ons, meaning the collected u�lity informa�on is highly likely to inform or impact the storm
sewer design, and unknowns during construc�on are very likely to cause major costs, delays, or impacts.
Tier 2 are important loca�ons and are likely to inform or impact the design, but risks could reasonably be
addressed or mi�gated during construc�on with some costs that can be iden�fied. Tier 3 loca�ons are low
risk, not likely to impact the design, and could reasonably be addressed or mi�gated during design with
limited cost or delay. An example of a Tier 1 cri�cal conflict is where the proposed storm sewer crosses an
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old duc�le iron water pipe; field changes are likely to be very expensive, take significant �me to address,
and severely impact customers. An example of a Tier 3 conflict would be a fiber line in the way of a
proposed inlet; we know the u�lity is there and needs to move, but it won’t impact the design because it is
rela�vely simple to move during construc�on with minimal or limited impact (provided that appropriate
precau�ons are implemented and communica�ons with the owner are complete).
A�er 30% design, Ayres iden�fied 30 Tier 1 conflicts, 13 Tier 2 conflicts, and 8 Tier 3 conflicts (total of 61
iden�fied conflicts to explore). There are many more known conflict points along the project, but the rest
are determined to be a low enough construc�on risk that further explora�on is not warranted (for example
buried copper telephone lines). At scoping, Ayres assumed 40 test holes would be required as a star�ng
point for the SUE inves�ga�on. Ayres also assumed simple traffic control and rela�vely favorable site
condi�ons to determine probable overall costs. At this point in the project (between 30% and 60% design),
Ayres has completed 12 Tier 1 holes (40%), 3 Tier 2 holes (23%), and 2 Tier 3 holes (25%) (a total of 17
planned holes), and has completed the QLD, QLB, and Dra� QLA SUE effort, but has exceeded the original
SUE budget. This cost overage is a func�on of several factors; more complex than expected u�lity
constraints and u�lity owner requirements, more complex traffic control needs resul�ng in higher than
expected traffic control costs, and slower than an�cipated produc�on due to several difficult-to-find
u�li�es. However, to take full advantage of expended traffic control costs, Ayres performed excava�on of
several Teir 2 and Tier 3 holes that were already inside a Tier 1 work zone. The Tier 2 and Tier 3 informa�on
collected will help inform the approach to many related conflicts, so they were valuable to collect. To date,
Ayres has exceeded the QLA scoped budget by $41,478 and requests reimbursement for that additional
cost.
Ayres recommends comple�ng the remaining 18 Tier 1 and 10 Tier 2 Test Holes, and as many of the Tier 3
Test Holes as possible inside the Tier 1/2 work zones. The estimated fee for the recommended test holes is
$120,054.
ROW Boundary Survey (26 addi�onal parcels impacted)
During the study phase, significant aten�on was paid to minimizing ROW impacts on the project, limited to
the 4 parcels at Parfet due to the proposed roundabout. Notably, the west and east roundabouts were
located at intersec�ons (Tabor & Miller) believed to contain sufficient ROW for roundabout design.
Addi�onally, the city indicated that temporary construc�on easements for driveway construc�on were
handled informally by city staff directly with the property owners, so exact (surveyed) property lines were
not required. As such, the study phase relied exclusively on city GIS ROW data and it was assumed this
would be sufficient for final design, as most of the project fell well within the GIS ROW. During final design
scoping, the project team assumed that ROW impacts would s�ll be limited to the 4 iden�fied parcels at
Parfet, and the GIS data was assumed to be sufficient for all other parcels. As such, it was assumed that
ROW plans would only be necessary for the 4 iden�fied parcels.
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As design progressed, sidewalk limits and �e-ins changed, bus stops were moved and re, Xcel
undergrounding efforts were ini�ated, and u�lity coordina�on revealed confusing ditch easement
documents, it became evident that addi�onal parcels and documents would need to be researched and
field surveyed to confirm their loca�ons and determine (or avoid) poten�al impacts, especially at
intersec�ons where sidewalk curb ramps would be closest to the ROW.
To date, Ayres has researched and surveyed 30 parcels to validate property boundaries related to the
project and incorporated them into the design files to iden�fy and address poten�al impacts. Based on the
proximity of the current sidewalk limits to adjacent GIS ROW linework, Ayres an�cipates an addi�onal 2
parcels need to be surveyed due to unavoidable Permanent Easements and another 4 to 8 parcels may
need to be surveyed to accurately iden�fy project impacts and allow for eventual recorded easements
where impacts cannot be avoided. The fee for the 26 extra parcels already surveyed and incorporated is
$11,210, which does not include ROW plans development. The es�mated fee to survey the remaining 10
parcels that may be impacted (including the new townhome development at the Lee St intersection) is
$9,130 which includes records research, field survey, and CAD work to incorporate the surveyed property
lines. The es�mated fee to develop ROW plans for an expected 16 addi�onal parcels (many of the 36
surveyed parcels are expected to be avoided by redesign or resolved by GIS shi�s) is another $30,960.
Ayres recommends this change. The total estimated fee for this task is $51,299.
See the list of parcels below for details, and the detailed cost es�mate for a break-out of the work between
field survey & processing, and the parcel tracking and coordina�on/nego�a�on related to acquisi�ons. Note
that even if new ROW impacts are minimized or avoided, the surveyed property lines will inform the design
and help reduce unplanned impacts and delays during construc�on.
Summary of surveyed parcels:
Addi�onal parcels researched and surveyed for project elements: (26)
1. Applewood Village Shopping
2. 3773 Wright (ramp)
3. 12300 W 38th (sidewalk)
4. 12200 W 38th (sidewalk)
5. 12150 W 38th (sidewalk)
6. 12100 W 38th (sidewalk)
7. 3785 Union Ct (sidewalk)
8. 3784 Union Ct (sidewalk)
9. 12300 W 38th (sidewalk)
10. 11735 W 38th (sidewalk)
11. 11525 W 38th (sidewalk)
12. 3801 Rout St (sidewalk)
13. 11485 W 38th (sidewalk)
14. 3805 Robb St (sidewalk)
15. 11395 W 38th (sidewalk)
16. 11305 W 38th (sidewalk)
17. 11315 W 38th (sidewalk)
18. 3815 Quail Ct (sidewalk)
19. 3810 Quail Ct (sidewalk)
20. 3855 Pierson Ct (sidewalk)
21. 10451 W 38th Ave (sidewalk
& bus stop)
22. 10350 W 38th Ave (Miller
RAB & sidewalk)
23. 3815 Miller – 3842 Lee
(Cambridge Park HOA)
(Miller RAB & sidewalk)
24. 10221 W 38th Ave (sidewalk
& Lena Gulch bridge)
25. 10175-10151 W 38th Ave
(new development)
(sidewalk) (the development
is constructed and should be
surveyed to �e into)
26. 10135 W 38th Ave (sidewalk)
(in utility easement)
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3665 JFK Parkway, Bldg. 2, Suite 100 | Fort Collins, CO 80525-3152 | 720-235-7207
www.AyresAssociates.com
Poten�al new easements (not scoped, not surveyed): (19 iden�fied; 4 in u�lity easements, 7 are avoidable
or resolved by GIS shi�, 4 are in HOA buffers, leaving 4-6 that will likely be new PE’s):
1. 12680 W 38th (ramp) (likely avoidable)
2. 3773 Wright (ramp) (in utility easement)
3. 3791 Vivian Ct (ramp) (in utility easement)
4. 3790 Vivian Ct (ramp) (in utility easement)
5. 12300 W 38th Ave (sidewalk) (potentially avoidable) (design under review) (already surveyed)
6. 3801 Urban Ct (ramp) (likely avoidable & in utility easement)
7. Kullerstrand (driveways) (assuming TE)
8. 11820 W 38th Pl (Fireside HOA)
9. 3810 Tabor Ct (Fireside HOA)
10. 3785 Swadley St (likely avoidable)
11. 3784 Swadley, 11800 W 38th Ave, & 3783 Simms (likely avoidable, but the ROW is shown 3-7’ outside of
fence; need survey to verify impact)
12. 3801 Rout St (ramp) (likely resolved with GIS shift)
13. Louise Turner Park @ Owens St (city) (ramp) (already surveyed)
14. 10860 W 38th Ave (ramp) (likely avoidable (GIS shift?) as existing sidewalk is on property)
15. 10895 W 38th Ave (bus stop)
16. 10901 W 38th Ave - 3801 Oak St (5 parcels) (back of sidewalk on ROW line, but the ROW is shown 3-7’
outside of fence; need survey to verify impact)
17. 3801 Oak St (ramp) (may resolve with GIS shi�)
18. 10700 W 38th Ave, Vintage Place (ramp & C&G)
19. 3815 Miller & 3842 Lee (Cambridge Park HOA) (Miller RAB & Sidewalk ramps) (already surveyed)
Known easements or ROW acquisi�ons (6 total; 4 scoped, 2 new):
10451 W 38th Ave, Orchard Valley Apts (sidewalk & bus stop) (already surveyed)
11525 W 38th Ave or 3801 Rout St (pick one – 11525 preferred) (bus stop) (already surveyed)
11000 & 11001 W 38th Ave, 3802 Parfet St, & Louise Turner Park (already scoped)
Poten�al Xcel U�lity Easements (up to 15, but 8 an�cipated): NOTE: no consultant time associated with
these easements in included in the Amendment; assumed to be fully developed and executed by Xcel
1. 3773 Wright St (in utility easement)
2. 12475 W 38th Ave (move to 12425 W 38th Ave to be in utility easement)
3. 3780 Ward (move east to utility easement in vacant alley)
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Ayres Amendment Proposal
4. Vacant Alley (New Direc�on IRA-Guy Nahmiach) (move east to utility easement in vacant alley) (needs
research and survey if we want to put Xcel in the current loca�on; poten�ally Xcel’s responsibility)
5. 3790 Vivian Ct (in utility easement)
6. 12200 W 38th Ave
7. 12150 W 38th
8. 3784 Swadley (try to move east 20’ to 11800 W 38th Ave in utility easement)
9. 11315 W 38th Ave
10. 3802 Parfet St
11. 10595 W 38th Ave
12. 10560 W 38th Ave
13. 10561 W 38th Ave
14. 10499 W 38th Ave
15. 10451 W 38th Ave Orchard Valley Apartments (in utility easement)
The total cost for the recommended changes in this Amendment #1 is $284,344.
Sincerely,
Nathan Silberhorn, PE