HomeMy WebLinkAboutResolution-1996-1568
RESCINDED 4/27/98
See Resolution 1663
RESOLUTION NO. 1568
SERIES OF 1996
TITLE:
RESOLUTION SETTING FORTH INVESTMENT POLICY AND
GUIDELINES FOR INVESTMENT OF CITY FUNDS BY THE
CITY TREA3URER AND RESCINDING RESOLUTION NO. 1132.
WHEREAS, under the City Charter of the City of Wheat
Ridge, Colorado, the city Treasurer is vested as the custodian of
all public funds belonsLng to the City; and
WHEREAS, the city Council of the City of Wheat Ridge
wishes to provide the City Treasurer with adequate policy and
guidelines to be followed so that the city Council need not be
required to approve specific transactions.
NOW, THEREFORE, BE IT RESOLVED, that the City Treasurer
shall be responsible for investment of City funds within the
following guidelines hereby established and that the City
Treasurer is hereby directed to carry out the investment
procedures as follows:
1. Determine cash flow requirements from all
sources available
(City Manager, Department Heads, Purchasing
Division, Budget Officer, Council Minutes,
Brokers, etc.);
2. Determine amount of idle cash and length of time
money can be invested to best fit City needs;
J. Request interest quotes for each investment
from the list below;
4. Award investments according to the hiqhest
quote and place funds where it is to the
best advantage of the City;
5. All funds of the City shall be invested
and deposited with protection provided
by FDIC or an eligible public depository,
as required by C.R.S. 11-47-105, 1973,
and C.R.S. 31-20-303.
PAGE TWO
RESOLUTION NO.
1568
ESTABLISHED LIST OF ELIGIBLE PUBLIC FUND DEPOSITORIES AND
BROKERS:
Federal Reserve Bank
Colorado National Bank
Norwest Bank
Bank One
Firstbank of Wheat Ridge
Foothills Bank
Vectra Bank of Wheat Ridge
Colorado Local Government Liquid Asset Trust (COLOTRUST)
Colorado surplus Asset Fund Trust (CSAFE)
Commercial Federal Savings and Loan
World Savings and Loan
Merrill Lynch
Hanifen, Imhoff
Gill & Associates
Subsidiary of any above entity.
DONE AND RESOLVED THIS
1996.
2nd
day of
December
~~
Dan Wilde, Mayor
ATTEST:
cooperate and contract concernmg the ElectIOn upon the terms and conditIons contamcd
herem.
NOW, THEREFORE. for and m eonslderatIon of the prOll11SeS herem contamed. the
~uniclency of whIch IS hereby aeknowledged. the PartIes hereto agree as follows
ARTICLE I
PURPOSE AND GENERAL MATTERS
1.01 Goal. The purpose of thIS Agreelm:nt IS to set forth the tasks to be completed by the
County Clerk and the City Clerk to conduct and 10 pro-rate: the cost of the Elect!lJn
1.02 Coordinated Election Official. The C'ount, Clerk shall act as the ('oordmated
Election o fliclal111 accordance wIth the Code and Rules and as such shall conduct the l.lectlon for
the JunsdIctlon for all matters m the Code and the Rules which reqUIre actIon by the l nunlll1ated
ElectIOn OffiCial The County Clerk deSignates Cathenne Molleck as the "Contact Oftlcer" to act as
the pnmary lIaison between the County Clerk and the Junsdlctlon. The Contact Officer shall act
under the authonty ofthc County Clerk and shall have the pnmary responSIbIlIty for the coordlllatlOn
of the FlectIOn with the JLi;'isJlctlon and completIOn ot procedures aSSIgned to the Cuullt" L ,l,;;-)...
hereunder Nothll1g herem shall he deemed or construed to relIeve the County Clerk or the CIty Clerk
ti'OlTI theIr ofticml responSibilIties for the conduct of the fJectlOn.
1.()3 Designated Election Official. The .lullsdlctlOn deSignates the City Clerk as Its
"Llectlon I >nicer" to act a... primary lIaison between tbe Junsdlctlon and Contact Officer The
I lectlOn LJrricer shall h..l\ e primaI') responsihJllt) fix the Uectlon procedures to he handled bv the
.IUrlsdlctH\n b..cept a... uthcn\ he pnl\ Ided m thl~ Agreement. the Eleetlon Officcr shall act as the
~
( 11>1 T()f-.\I' y,' ,~-~rl/~l '.,Cl V '.\.H: lv' II '~'~I
"DesIgnated EleetlOn OffiCIal" for all matters under the Code and the Rules whIch reqUIre actIOn by
the DesIgnated EleetlOn OffiCIal
1.04 Jurisdictional LImitation The JunsdlctIon encompasses tern tory wIthIn Jefferson
County ThiS Agreement shall he construed to apply only to that portIOn of the JunsdlctlOn wIthll1
Jefferson County
1.05 Term The term of thiS Agreement shall be from the date of the last party's executIOn
until December 3]. ] 996 and shall apply only to the November 5. ] 996 eleetlon.
ARTICLE 11
DlJTIES OF THE COUNTY CLERK
2.0 I County Clerk Duties I he County Clerk shall perform the Il)llowll1g dutIes for the
Election !l)r Ihe JunsdlctlOn
A. Voter Registration
SupervIse. admll1lster and proVIde the neeessary faCIlItIes and forms for all
regular" oter registratIOn SItes.
') Notify thc Junsdlctlon of the certified number of reglst<:red electors resIdmg
wlthll1 the .JUriSdIctIOn as of the close of the regIstratIon books on the twenty-mnth (29th) day pnor to
the 1.lectlOn
B. BalIot Preparation
Layout the text of the ballot m a format that complIes WIth the Code and the
Rules
')
ProVIde ballot pnntmg layouts and text Ill[ sIgnature apprmal of the
JUrlSdlClIOI'
3 (ertlf)' the hallot Luntent tn the pnntcr( s)
-+ Contract Illr <lh:il'ntee hallots. sample hallob and preclllct polling placc ballols
\\11h a \l'ndtlr acceptable to the County llelk and rerl!Jt j)aYJT1ent lhrectly to Ihe \endor
;.:u
, :I/,~ \C K&RCR[.'W;HTRC)(;F I
3
C. Voter Lists
] Upon request of the JunsdIctlon, create a lIst of the regIstered voters contall1lI1g
the names and addresses of each elector regIstered to vote m the JunsdlCl1on. The Junsdlctlon shall
pay the County Clerk for the cost of such lIst at the County Clerk's standard rate
2. Upon request of the Junsdlctlon. cerl1fy thc reglstral10n hst to the designated
representatlve(s) of the JunsdlctlOn.
D. Staff: Selection and Training. Appomt and trall1 a suftiClent number ot quahlied
stall to adequately serve the number of electors regIstered to vote at the coordmatcd electwn The
JunsdlctIon IS to pay the cost of one (]) County statT for a penod begmnmg on the fifteenth(] 5th)
calendar day pnor to the ElectIOn through and mcludmg ElectIOn day, whIch shallll1clude eight (8)
regular hours per workmg day at the <;alary of $9 00 per hour plus any overtIme hours \\hlch are
reqUIred to complete the Election. In the alternatIve. the JUrlSdletIon shall pronde thc equl\ alent oj
one (I) full-l1mc cleneal worker \vho wIll be assIgned to the County ClerK for all work and l)Vertlme
hours reqUIred dUring the fifteen ( ] 5) days pnor to the ElectIOn through and mcludll1g I:.kcllon day
E. Election Judges. Appomt and compensate a suJliclent number of elecllon llld"e,; for
each polhng locatIOn and for a locatIon for absentee ballots. as required b) law
F. Absentee and Early Voting.
] Conduet absentee. early and emergency votmg m the County Clerk's office and
at other locatIons for the JunsdlctIon as reqUIred by the Code
2. Obtam and proVIde all ballots and supplIes necessary for absentee. earh and
emergency votmg and replacement ballots.
G. Election Supplies PrOVide all necessary eqUIpment and fonns to conduclthe
Election, mcludmg the County's electrolllc vote countll1g eqlllpll1ent. The JUrisdIction IS to be
charged the pro-rated costs (as ddined in ArtIcle IV) of the computer program which \\Ill count the
voted ballots as well as pre-election preventIve mamtenance and on-site techmcal per,;onnel on
ElectIon night.
H. Election Day Preparation
Prepare J te,;t deck of voted test hall(lt Lard,; to he counted the day prior t(llhL'
L1ectlOn, Just prior to the hegmn1l1i! ot the aetual count and 1011ow1l1g completIOn of the ballot count
as reqUIred by thc Code
') Pro\ Ide nccessary electrollle \ Ole tahu bung eqUIpment (compuler) pn,;onnel
properly tra1l1ed 1I1 eleclroJlJL t.doU!,I1IIW c'qulpment, lacilm ,llld eqlllpment and to arrange tor
computer rLlnl1lng tunc as neCL'ssal\ lor a test run and for LI,', uon day
I, \A T II JRNi- (lr JFr-II-:1Al\CLK,\.Rr r(Q'.\I\Ihfl t<['I( .E
4
I. Election Day Activities
1 ProvIde Election day telephone and 111 person support from 6 00 a.m. to the
conclUSllln of the count on ElectIon Illght
') Inspect voted ballots, count thc ballots and furlllsh the JUrISdIctIOn WIth
unofTiclal results of the ElectIOn
.I. Counting the Ballots
Conduct and oversee the process of countll1g the ballots and reportmg the
results by JunsdlctIon.
') EstablIsh backup procedures and backup SHes for the countlI1g of the ElectIon
should the countmg equipment t~]]1 dUring. the eount. Should the eqllJpment fall. and It IS determll1ed
that the countmg procedures WIll not be recn\ crcd wnhll1 a reasonahle period of tune. the countmg
procedurcs wIll be moved to a predeterr11lned and pretested SIte for the duratIOn of thc UectlOn
countmi! procedures. All related costs are to be paid pro-rata (as dc1ined 111 '\nlde IV I b\ the
coordll1atll1g JUrIsdictIon.
'1 PrOVIde persol1nclto partICIpate In the ballot LOLlntlng rn lccdures as
accomplished by any electronic vote tabulatll1g eqUipment used JJ1 the LkuI()n The JUriSdiction
personnel shall partICIpate WIth personnel tI-om the County Clerk's Office to ensure JUriSdIctIon
partIcIpation Il1 each of the elcctrolllc vote tahulatJJ1g procedures that shall he w,cd
K. Certification of Results
Appoint. instruct and otherWIse oversee the board of eaI1\ assers
') Certify the results of the JunsdlctlOn's ElectIon \\Jthll1 the time reqUired by law
and fonJ1\\Ith prOVIde the JunsdIctlon WIth a cop; of all ElectIOn statemL'nts and cel1Jticates whIch
arc to be created under the Code
., In the event a rccount IS necessary. conduct a recount Il1 accordance with the
law
L. ~torage and Records
Store all ekctlOn rL'cords as rcqUlred by la\\ Store all \otcd hallob fOJ that
tune IHjlllred hy the Code. store \OIcr .illld,l\lh orekctors \vho cast halluls ill the L]cltwn for a
mll1lmllll1 ot t\\c'nty-five (25) Illonths Il1 such a Illanner that thcy may he ,JL'LessL'd h\ the JUrlsdlclJon.
If nCLCS\,Ir\ 1() resolve any ehalleng" <'I' olhcr legal questIOns thalmJght Mise regardll1i! the Llectlon.
,
Store thL Ull\ llled hall()ts tor that tune reqUIred hy thc ( (,de:
G IA.TT,-, if ,.,j i 1'_:41 _L_K&RCRD\WHrnll';~ I
:>
,
-'
Capture the vote hIstory for the County Flectlon Department's vote 11lStory tile
hy County preclllct
Nothmg contallled 111 thIS Agreement IS mtended to c:\pand the dutIes of the C\1Unty ( lerk
beyond those duties set t<.)]1h m the Code or the Rules.
ARTICLF III
DUTIES OF .Jl1RISDlCTION
3.01 Jurisdiction Duties. The Junsdictlon shall perform the followmg duties for the
ElectIon
A. Authority Prmlde the Count) Clerk \\ Jth a cnp\ of the ordlllance or resolutIOn
statmg that the JunsdlctlOn has adopted the Code m lieu of the ]'vlul1lclpal EleetJon C ode and the
JunsdlctJOn's Charter and that the .JUriSdictIon \\111 partlLlpak III thc Loordmated Llectwn In
aceordanee With the terms and cnndJtIOl1S of thiS Aweement
B. Call and Notice. Puhlish all notices relatl\ c hl the LlectlOn as reqUlred by thc l'nde.
the Rules, the JunsdlctlOn's Char1er dnd an) other statute rule llr regulatIOn.
C. Voting .Jurisdiction Furnish the County Clerk With maps or other legal descnptlons
of each precmct, ward and/or voting JUrlsdletJon no later than Scptember 6, 1996
D. Petitions, Preparation and Verification Perforll1 all responsibilitIes reqUlrL'd to
eertItY any candidate and/or 1Illtlatlve petltlon(s) to the ball<l!.
E. Ballot Preparation
~uhmlt a cnpy of the list of Ballot Issues and/nr Ballot Questions and lhe titleS
and summanes of each Rallot Issue or Ballot Question to the ('<'unty Clerk exactly as the list IS to he
pnnted on the hallot pages no later than Septemher 10. 1996 at 5 3() p.m.
., Proof the layout and text of the 01l1clal halJnt bef(lre authonzlI1g the prlntmg of
the hallot hy slgnaturl' :lpprovalto the County Clerk
L Election Day Preparation Prerare a test deck III \llted test ballot eards w be
counted the day prlllr tll the I kctll1n. lust prior to the bqlllll1lni! "r the actual count and hdlll\\ Ill,"
completion oflhe hallot COUll!. and atknd each test.
(, (ounting the Ballots P IrllClpate III cach ,>1 llie llcClrnlllc vote lahUl.ltlllg pU)Lcdures
that shall he used
G \A1T );-{Nl.\(j! f 1,':,\[ ,r1 r- .F 'J\!.,rl:! -,I
()
3.02 Cancellation of Election by the Jurisdiction. In the e\ ent that the JunsdlctlOn
resolves not to hold the I::.lectlon. then notIce of such resolution shall be provIded to the County Clerk
11l1medwtel: The JunsdletlOn shall wlthm thIrty (30) days promptly pay thc County Clerk the full
actual co<;ts of the activItIes of the County Clerk relatmg to the EkctlOn mcurred hoth he fore and after
the Count: Clerk's receipt of such notice The JunsdlctlOn shall proVIde notice by publIcation (as
defined m the Code) of the eancellatlOn of the Flection and a copy of the notIce shall be posted at
each pollmg place of the JunsdIctlOn. 111 the office of the City Clerk and m the office of the County
Clerk.
ARTICLE IV
COSTS
..t.(ll Election Costs In addltll1l1 to any other costs proVIded for JJ1 till<; i\greement. the
Junsdlctlon shall pay for all County stafl time <;olely related to the preparation and conduct of the
Junsdlct](ln'S r-lectlOn at each staff member's hourly rate and at a pro-rated rate of the staff salaries for
actIVIties rL'latl\e to the eoordmated ElectIon or Five Hundred Dollars ($500 001. whIchever IS
greater Such pm-ration shall be made basLJ upon the number of persons elIglbie to vote wIthlll each
Junsdlctlon lI1\'oln::d JJ1 thiS coordlllated Uectlon. In addItIon.. the JunsdIctlon shall pay Ten Dollars
($ JO 00 I tl)r each electIon Judge at each ('ounty preclllct or partIal precmct pollIng place III whIch the
Junsdlctwn\ ekctors shall vote
4.02 'm oice I'he (Ollll!\ shall <;uhl11lt to the JUriSdiction an Itel11l/ed IllV()]Ct:: Il)r all
expenses JJ1cuned undcr thiS .\greement and the JunsdlclIon ~hall remit to thc ( oun1\ the total
payment upon relelpt ot such Ill\ oICe
'; ',A'TI ,[<:,' 1\'. ,- I. :D.I ",I..;~qr:f-'ll\W~\T;~:\1
7
ARTICLE V
MISCELLANEOl]~
5.01 Notices Any and all notlees reqUIred to he gl\Tn to the PartIes by thIS Agreement are
deemed to have been receIved and to be effectIve (I) three (:1) days after the same shall have been
mailed by certified mail. return receIpt requested. (2) ImmedIately upon hand delIvery. or (:1)
IInmedtately upon receIpt of contirmatlOn that a fax was received. 10 the address of the Parties as set
fOl1h below or to such Part) or addresses as may be deSignated hereafter 1Il wntlllg
'I'l) County Clerk
Joan 1.ltZ-Ljerald. Jefferson ('Lmnty Clerk and Recorder
Jefferson C ount\ (,ovcrnment Center
100 Jctlerson L,)Unty Parkway
Golden. Colorado g04] 9
\\,lth a LOPy to
Jefferson County Attorney
JetTerson County Uoverllment Center
] 00 Jefferson ('ounty Parkway
Golden. lolorado g041 g
III JUrls.hctlon
CIty of Wheat Ridge
Attn Wanda Sang
7500 VIi 29th /\\enue
Wheat RIdge. Co!\)rado R0215
5.H2 Amen~mcl!! Ihl' ,\greement may be amended onlv In Wrltlllg and It) 1 1,,\\ lilt' thL'
,;lllle lormalny as the executI"ll Ill' lllls ,\greement.
,:'ll,~;-,'Ni -(lof ,I!.!'(-~'.i;C;,r- i~;ro;"
R
5.03 lnte~ration. The PartIe, acknowledge that thIS Agreement constItutes the sole
agreement bet\\een them relatlllg to the subJect matter hereof and that no Party IS rclYlIlg upon any
oral representatIon made by another Pal1y or employee. agent or onicef of that Party
5.04 I ndemnification. To the extent permlUed by law. each party agrees to lIldemm fy.
defend and hold harmless the other part:. Its agents. officers and employees from any and all losses.
costs (mcludlllg attorney's fees and court costs). dcmands or actIons anslIlg out of or related to any
actIons. errors or omISSIOns relatlllg to the dutIes and responsIbilItIes of the lIldemmfYlIlg party 1Il the
conduct of the I-.lectlon.
5.05 Conflict of A~reement" ith Law, Impairmcnt In the event that an: proVIsIon in
thIS Agreement (()ntllcts wlththe Code. othL'r ,tatute or valid pnor resolutIon or ordmancc duly
adopted \1: \he City Council of the Junsdlctlon. thiS Agreement shall he modltied to CC1nform to sueh
law or resolutIOn No subsequent resolutIOn or ordlllance of the CIty Couneil of the .JUrisdiction shall
ImpaIr the rights of the County Clerk or the CIty Clerk hereunder WIthout the consent of the other
party to tl1lS Agreement.
5.06 Jlmc of Essence. Time IS of the essence of thIS Agreement. '1 he time reljUlrements
of the Code and the Rules shall apply to completIon of the tasks reqUlred by thiS Agrecmcnt.
IN WITNESS WHEREOF, the I'm1le, hcreto have sIgned thIS Agreement
ATTr,,1
CLFRK A '\J!) RE{ ORDER FOR THE
cOIINT\ Ol~ JHFl:R~ON
ST i\TI. Ol CO] ORADO
13\
Deput\ ( kif.
JO,\N IIT/-(IFRAI 1)
G\ATl-I~'~'
"" "~RrRD\WH1;<[I-,c. I
l)
ATTFST
~\ ~ \\ (qi .. .\571
\ ~'(' _ . y, u
D .'- ~ \d: ' . B\
~ -
City Clerk
"
APPROVED AS TO FORM
1/-'
/, /
f2~
.leal L Ayad~ ....
As~istant County Attorl1C\
,/ . .
(-, \,. !TllfiN~ Y\Or'FI-:I/,l ,Ct Kl'.Rr::H~_-)' \ -nq~ ~! I
JURISDICTION
CITY OF WHEAT RIDC;!:
~dj~~J__
Dan Wilde. Mayor
10