HomeMy WebLinkAbout01-06-2025 - Study Session Agenda PacketSTUDY SESSION AGENDA
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
Monday, January 6, 2025
6:30 p.m.
This meeting will be conducted as a virtual meeting, and in person, at: 7500 West
29th Avenue, Municipal Building, City Council Chambers.
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on January 6, 2025)
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Public Comment on Agenda Items
1. Community Partners Grant Program enhancements
2. 2025 Capital Improvement Program Overview
3. Pavement Rating Analysis and Pavement Management Program
4. Staff Report(s)
5. Elected Officials’ Report(s)
ITEM 1
Memorandum
TO: Mayor and City Council
THROUGH: Patrick Goff, City Manager
Marianne Schilling, Assistant City Manager
FROM: Cole Haselip, Management Analyst
DATE: January 6, 2025
SUBJECT: Community Partners Grant Program Enhancements
ISSUE:
Staff has developed proposed enhancements to the Community Partners Grant Program for City Council’s consideration.
PRIOR ACTION:
Representatives from the Community Partners Grant Program (CPGP) Committee
presented the 2025 grant year award recommendations to the City Council during the
July 16, 2024, Study Session. At that meeting, the Council expressed interest in
scheduling a follow-up discussion to consider program enhancements.
FINANCIAL IMPACT:
The CPGP typically awards $130,000 to $200,000 annually to nonprofit agencies and
programs dedicated to enhancing the quality of life in Wheat Ridge.
BACKGROUND:
Initially launched in 2008 as the Outside Agency Contribution Program, this initiative
was rebranded in 2023 as the Community Partners Grant Program. Over time, it has undergone significant evolution, including changes to the number of applicants, the
application review process, and the funding awarded. In recent years, both the number of applicants and the size of award requests have grown considerably, as shown in the
table below.
ITEM 1
Community Partners Grant Program Growth
Grant Year Applicants Requests Award
Recipients
Dollars
Awarded
2021 25 $171,000 25 $133,800
2022 25 $157,150 25 $133,800
2023 23 $182,630 23 $160,000
2024 28 $284,330 26 $200,000
2025 43 $382,066 37 $174,150
As the number of applicants has increased, so has the challenge of thoroughly reviewing each application. The CPGP Committee’s review process includes both a submitted
application and a presentation to the Committee.
CPGP Members must evaluate each submission, which includes a narrative, a budget
detailing how the requested funds will be spent, and the organization’s financial documents. For the 2025 grant cycle, the applications exceeded well over 350 pages,
posing a substantial workload for both staff and the Committee.
The rising number of applicants also strained the traditional presentation process.
Historically, each organization was allotted 20 minutes, which allowed for a 10-minute presentation and a 10-minute Q&A session with the committee. However, due to the high
volume of applicants, staff reduced the presentation time to 17 minutes, which shortened
the overall schedule by two hours. Despite the adjustment, the presentations still
spanned over 12 hours.
Staff anticipates that the CPGP will continue to grow, along with the workload required to
maintain the current review process. Exploring strategies to improve the efficiency of the application review process, while ensuring that selected applications align with the City
Council priorities, will help maintain the program’s effectiveness and manageability as it
evolves.
DISCUSSION:
After discussing several enhancement options with Councilor Hultin, the CPGP
Committee, and the 2024/2025 CPGP award winners, staff has developed a set of recommendations for the City Council to consider. Staff’s recommendations are
highlighted in bold throughout the memo, alongside other options.
Two-Part Review Process
Staff recommends implementing a two-part review process to streamline the evaluation
ITEM 1
of smaller grant requests, allowing the CPGP Committee to focus more on larger
requests. The two-part process would work as follows:
Smaller Grant Requests
Applications requesting $7,500 or less would be evaluated by the CPGP Committee without a presentation and would be subject to an annual award cap. This cap would be
set by staff and the CPGP Committee, considering the overall program budget and the
volume of requests to ensure fairness and practicality. To ensure the CPGP Committee can still gather necessary information, staff would facilitate a Q&A session with these
organizations via email.
Organizations would still have the option to request a presentation. These requests
would be evaluated by staff, who would approve them based on the specific circumstances of the organization. For example, staff would likely grant presentation
requests for organizations applying to the CPGP for the first time. Additionally, the Committee would have the option to request a presentation from any organization if
significant clarification is needed or if there are multiple questions that require direct
discussion. These requests would also be reviewed and approved by staff, considering the unique circumstances of each situation.
Larger Grant Requests
Applications requesting over $7,500 would require a presentation to the CPGP Committee
before evaluation, with the Committee allocating any remaining funds available to these applicants.
If this process had been in place for the 2025 grant year, it would have eliminated the
need for approximately 14 presentations, saving about four hours of committee time. If
successful in the first year, staff would consider raising the threshold to $10,000, which would have eliminated the need for 28 presentations, saving up to eight hours of review
in the 2025 grant year.
Moving forward, the grant review thresholds would continue to be evaluated and modified
by staff and the CPGP Committee to balance the need to keep staff and the committee’s workload at a manageable level, to ensure that every organization has their request
property heard, and to ensure that larger requests receive the appropriate level of focus.
The proposed two-part application process has been endorsed by the CPGP Committee,
and no concerns were raised by the 2024/2025 CPGP award recipients.
Council Options: 1. Consensus to adopt the staff recommended two-part review process.
2. Consensus to adopt the staff recommended two-part review process with some
ITEM 1
changes.
3. Do nothing and maintain the current CPGP review process.
CPGP Timeline
In conducting the CPGP review process for the 2025 grant year, the Committee recommended $200,000 in awards, which the City Council accepted during their July 16,
2024, Study Session. However, due to budget constraints, the CPGP, along with several
other City programs, faced funding cuts necessary to balance the 2025 budget. The CPGP received a 10% budget reduction, which was applied equally across all awarded
organizations.
While staff made it clear to CPGP applicants, award winners, and the Committee that
budget cuts were a possibility and that awards would not be finalized until the 2025 budget was adopted in November, starting the grant cycle with that level of uncertainty
was far from ideal.
Shifting the CPGP timeline to later in the year, closer to budget adoption, would provide
staff with a clearer financial picture for the upcoming year. This would allow the CPGP Committee to make award recommendations with a more accurate understanding of the
available budget. The proposed timeline is described below:
Community Partners Grant Program Proposed Timeline
CPGP Milestones Current Proposed
Applications Open March 1 June
Applications Close April 30 August
Committee Evaluates Requests June September
Council Considers
Recommendations
July Prior to Budget Adoption
Council Adopts Budget October/November October/November
Awards Delivered February February
The proposed timeline shift has been endorsed by the CPGP Committee, and no concerns were raised by the 2024/2025 CPGP award recipients. The proposed timeline shift is
approximate and may change slightly year to year based on the circumstance at that time.
Council Options:
1. Consensus to adopt the staff proposed timeline shift to align with the budget process more closely.
2. Consensus to adopt the staff proposed timeline shift to align with the budget process more closely, with some changes.
ITEM 1
3. Do nothing and maintain the current CPGP timeline.
CPGP Criteria CPGP applicants are required to design their applications and presentations to align with
the programs adopted criteria. The CPGP Committee then evaluates applicants based on their adherence to these criteria. The programs criteria are listed below:
• Identified Community Need
• Estimated Number of Wheat Ridge Residents Served Annually
• Programs Impact on the Quality of Life for Wheat Ridge Residents
• Programs Contribution to the Health, Safety, and Welfare of Wheat Ridge
Residents
• Strong Performance Metrics
In addition to program criteria, Council may consider application parameters that have
been mentioned by council members during previous CPGP presentation discussions.
Examples of these parameters could include consolidating the number of applications
submitted from a single organization, and/or requiring that applicants disclose the extent to which they are funded by the City in any other capacity.
Staff and the CPGP Committee request that the City Council review these program criteria
and potential application parameters to ensure they remain relevant and aligned with the
Councils goals for the program. The 2025 funding recommendation and summary have both been included in the packet for reference as Attachments 1 and 2.
Council Options:
1. Consensus to adopt amended CPGP criteria.
2. Do nothing and maintain the current CPGP criteria.
RECOMMENDATIONS:
Two-Part Review Process
1. Consensus to adopt the staff proposed two-part review process.
CPGP Timeline
1. Consensus to adopt the staff proposed timeline shift to align with the budget
process more closely.
CPGP Criteria
1. No recommendation. ATTACHMENTS:
1. 2025 Community Partners Grant Program Recommendations
2. 2025 CPGP Applicant Summary
2025 Community Partners Grant Program Recommendations
Community Partner 2024
Requests
2024
City
Council
Awards
2025
Requests
2025 City Council
Recommendation
A Little Help $0 $0 $12,500 $1,750
Active Transportation Advisory Team $1,500 $1,500 $3,917 $3,660
Bayaud Enterprises Inc $10,000 $2,600 $10,000 $0
CASA of Jefferson & Gilpin Counties $8,000 $8,000 $8,000 $8,000
Colorado Youth for a Change $10,000 $6,800 $10,000 $8,000
Community Table $15,000 $13,000 $8,000 $7,500
Cross Purpose $0 $0 $10,000 $0
DeAngelis Center Foundation $0 $0 $15,000 $5,000
Denver Urban Gardens $0 $0 $10,000 $1,000
Denver Young Artists Orchestra Association $0 $0 $23,585 $1,000
Family Tree $10,000 $10,000 $5,934 $9,000
Farmers 5000 $6,000 $6,000 $5,000 $5,000
Foothills Regional Housing $0 $0 $10,000 $6,250
Friends of Paha $5,580 $5,580 $10,000 $5,670
Hope Connection & Community $12,000 $4,100 $10,000 $4,750
Intermountain Health-Lutheran Medical Center Foundation $20,000 $6,000 $5,670 $1,000
Jefferson Center for Mental Health $28,000 $24,300 $10,000 $12,800
Jefferson County Library Foundation $1,400 $1,400 $20,000 $1,400
Jefferson County Prosperity Partners $0 $0 $19,560 $4,500
Jefferson County Schools Foundation $0 $0 $1,400 $5,000
Jewish Family Services $5,000 $5,000 $10,000 $5,000
Mile High Farmers $0 $0 $20,000 $1,500
Outdoor Lab Foundation $20,000 $20,000 $10,000 $12,500
Regional Air Quality Council $6,500 $4,000 $6,500 $2,000
Seniors’ Resource Center $20,000 $20,000 $20,000 $10,000
Severe Weather Shelter Network $10,000 $8,000 $25,000 $2,500
STRIDE Community Health Center $0 $0 $10,000 $4,000
Sunshine Home Share $3,000 $3,000 $6,000 $3,000
The Action Center $10,000 $8,100 $10,000 $7,250
The Rising/Mission Arvada $13,500 $6,420 $20,000 $8,500
Tin Shed Food Pantry $0 $0 $30,000 $3,000
Wheat Ridge Center for Music and Arts $0 $0 $9,880 $4,970
Wheat Ridge Coalition for Education $0 $0 $6,500 $0
Wheat Ridge Community Foundation $9,800 $6,400 $7,000 $5,000
Wheat Ridge Football Fighting 43s $0 $0 $32,000 $5,000
Wheat Ridge Friends of Stevens $0 $0 $33,000 $7,500
Wheat Ridge Grange $0 $0 $5,000 $0
Wheat Ridge High School Instrumental Band Boosters $7,500 $5,500 $7,200 $4,000
Wheat Ridge High School PTSA $0 $0 $9,000 $2,000
Wheat Ridge High School STEM program $15,000 $15,000 $15,000 $12,500
Wheat Ridge Kiwanis $0 $0 $3,000 $3,000
Wheat Ridge Optimist Club $1,500 $1,500 $2,500 $1,500
Wheat Ridge Theatre Company $0 $0 $12,000 $4,000
Total $215,530 $192,200* $382,066 $200,000
Red = new applicant this year
*Total awarded for 2024 cycle was $200,000. Not all recipients reapplied
ATTACHMENT 2
2025 Community Partners Grant Program
Applicant Summary
A Little Help
Program Description: ALH provides essential services and intergenerational programming
for older adults in Wheat Ridge, fostering community cohesion and improving quality of life
through volunteer-based assistance and social engagement initiatives.
Funding Request: $12,500
Request Description: ALH seeks $12,500 from Wheat Ridge for staffing and program
expenses to expand older adult services, ensuring high-quality support and volunteer
coordination.
Active Transportation Advisory Team
Program Description: The Wheat Ridge Active Transportation Advisory Team (ATAT)
promotes active lifestyles, safety, and inclusivity through biking, walking, and transit
programs. They refurbish donated bikes, advocate for infrastructure improvements, and
collaborate with city initiatives.
Funding Request: $3,916.68
Request Description: The ATATs seek funding for storage space, bike refurbishment, and
educational initiatives to promote safety and active transportation in Wheat Ridge.
Bayaud Enterprises Inc.
Program Description: Bayaud Enterprises empowers adults facing disabilities and socio-
economic challenges through job training, placement, and supportive services, fostering
self-sufficiency and community resilience.
Funding Request: $10,000
Request Description: These funds will be used towards the leadership, fund development,
and community outreach needed to provide employment related programs and services to
the residents living in poverty in Wheat Ridge, Colorado.
CASA of Jefferson & Gilpin Counties
Program Description: CASA of Jefferson & Gilpin Counties provides carefully trained
volunteers who advocate for abused and neglected children in court, promoting their well-
being and stability.
Funding Request: $8,000
Request Description: CASA of Jefferson and Gilpin Counties seeks $8,000 from Wheat
Ridge to support advocacy for abused children and housing for emancipated foster youth.
Colorado Youth for a Change
Program Description: Colorado Youth for a Change aims to boost reading proficiency at
Stevens Elementary in Wheat Ridge through the Reading Corps program, targeting students
below grade level with tailored interventions for accelerated progress and improved
academic outcomes.
Funding Request: $10,000
Request Description: The grant will support the Reading Corps program at Stevens
Elementary, funding a full-time literacy tutor to provide over 400 hours of tutoring to 20
students, aiming for 70% to meet or exceed grade-level reading targets.
Community Table
Program Description: Aiming to alleviate hunger and enhance well-being, Community Table
offers food assistance, emergency aid, and comprehensive support programs, striving to
uplift individuals and families out of poverty in Wheat Ridge.
Funding Request: $15,000
Request Description: Funds requested for emergency food assistance initiatives and self-
sufficiency programs in Wheat Ridge aim to combat hunger and empower struggling
families toward stability and self-reliance.
CrossPurpose
Program Description: CrossPurpose empowers individuals in Denver and neighboring
counties to exit poverty through career training and support, leading to self-sufficiency and
generational wealth.
Funding Request: $10,000
Request Description: Requested funds will cover certification costs for 6 Wheat Ridge
residents in the CrossPurpose Leader program, enabling career-track employment
opportunities in various fields.
DeAngelis Center Foundation
Program Description: The Jeffco DeAngelis Foundation in Wheat Ridge offers free or low-
cost safety trainings to over 18,000 individuals across Colorado, focusing on school and
community safety, including prevention, preparedness, response, and recovery.
Funding Request: $23,585
Request Description: The Jeffco DeAngelis Foundation seeks funding for admin support,
materials, professional services, and capital projects to enhance community safety
trainings in Wheat Ridge, aiming to expand programs and resources sustainably.
Denver Urban Gardens
Program Description: DUG manages 200 community gardens in Denver Metro Area,
including 3 gardens and 1 food forest in Wheat Ridge, serving at least 228 residents
annually. Their Stevens Elementary School garden promotes community, cultural diversity,
interdisciplinary learning, and provides nutritious food.
Funding Request: $5,934
Request Description: DUG's research-proven community gardening positively impacts
physical and mental health. Harvests from the Stevens garden directly benefit students,
community potlucks, donations to those in need, and hunger relief efforts. Additionally, it
fosters healthier eating habits, environmental awareness, and community engagement
among children.
Denver Young Artists Orchestra Association
Program Description: DYAO brings enriching music programming to Wheat Ridge, fostering
youth participation and cultural experiences, while expanding its presence through annual
performances and outreach activities.
Funding Request: $5,000
Request Description: Support from the City of Wheat Ridge will assist with venue rental,
production costs, and marketing expenses targeted to residents of Wheat Ridge.
Family Tree
Program Description: Family Tree fills service gaps in child abuse, domestic violence, and
homelessness. With integrated, multi-generational strategies, they provide shelter,
support, and advocacy, empowering Wheat Ridge residents toward stability and self-
sufficiency.
Funding Request: $10,000
Request Description: Family Tree seeks funding to aid Wheat Ridge individuals, children,
and families in achieving safety, stability, and healing. Support enables their
interconnected service model, fostering systemic change and transformative impact
through personalized goals and resource connections.
Farmers 5000
Program Description: A historic race promoting fitness and community spirit, with
proceeds supporting educational programs at a local school.
Funding Request: $10,000
Request Description: Farmers 5000 requests funding to support their grant program. They
award grants to several teacher and school administrator programs.
Foothills Regional Housing
Program Description: Foothills Regional Housing provides affordable housing and
vouchers, innovating to meet diverse needs and improve residents' lives, especially in
Wheat Ridge.
Funding Request: $10,000
Request Description: Foothills Regional Housing requests $10,000 for a part-time service
coordinator at Vance Street Lofts, ensuring housing stability and support for vulnerable
residents.
Friends of Paha
Program Description: Camp Paha offers summer camp for youth with disabilities, providing
vital respite for families. Friends of Paha fundraises to support camp costs, ensuring
access to therapeutic recreation and social enrichment activities for participants.
Funding Request: $5,670
Request Description: The funding request for Camp Paha in 2025 will assist families with
tuition and camp expenses, averaging $950 per resident for tuition aid and ~$200 per
attendee for supplies and field trips.
Hope Connection & Community
Program Description: HCC provides food security, hygiene items, and community events,
fostering a sense of belonging and safety for Wheat Ridge residents.
Funding Request: $10,000
Request Description: Grant funds requested to maintain and expand food assistance for
Wheat Ridge families, doubling the number served and increasing monthly budget.
Intermountain Health-Lutheran Medical Center Foundation
Program Description: Lutheran Medical Center Foundation enables the hospital's hospice
program to provide comprehensive end-of-life care and bereavement counseling to
patients and families, regardless of financial status.
Funding Request: $20,000
Request Description: Grant funding is requested to support patient care and bereavement
programs at Lutheran Hospice, which serves Wheat Ridge residents and their families.
Jeffco Prosperity Partners
Program Description: Jeffco Prosperity Partners (JPP) moves families from poverty to
prosperity through comprehensive services, whole-family coaching, and educational
support, benefiting Wheat Ridge and Arvada communities. JPP fosters stability,
empowerment, and economic self-sufficiency, positively impacting overall well-being and
community resilience.
Funding Request: $10,000
Request Description: Requested funds will support operational costs, educational
workshops, and emergency financial aid for families in crisis, aiding their path to self-
sufficiency. Services include education, workforce development, parenting resources,
financial literacy, healthcare access, childcare, and emergency assistance.
Jeffco Schools Foundation
Program Description: Jeffco Schools Foundation supports Jeffco Public Schools since
1983, aiding over 150 schools and 68,000 students. Focus areas include community
strengthening, educator support, and student growth, fostering a thriving community and
equitable education for Wheat Ridge residents.
Funding Request: $20,000
Request Description: Funds will aid Wheat Ridge schools with basic needs, educator
grants, and project supplies for career exploration and social-emotional learning, ensuring
all students thrive.
Jefferson Center for Mental Health
Program Description: Jefferson Center provides school-based counseling services
targeting youth mental health, addressing rising anxiety and depression rates. Their
outreach fosters safer, healthier, and more productive communities in Wheat Ridge.
Funding Request: $19,560
Request Description: Jefferson Center requests $19,560 to support a 0.5 FTE counselor
position at Everitt Middle School and provide office supplies, therapy games, and
engagement activities for school-based counseling across four Wheat Ridge schools,
benefiting over 1,000 students and 50 community members.
Jefferson County Library Foundation
Program Description: The Wheat Ridge branch of Jefferson County Public Library serves as
a vital community hub, offering free programs and resources for all ages and backgrounds.
Funding Request: $1,400
Request Description: The Wheat Ridge Library requests funding to support arts and
diversity programs, including educational series with local artists and cultural institutions,
crafts, food, and lectures, benefiting all ages and backgrounds in the community.
Jewish Family Services
Program Description: JFS operates an Aging Care Connections (ACC) program which offers
homemaker services and care management to support older adults in Wheat Ridge,
addressing needs identified in the Community Assessment Survey of Older Adults (CASOA)
2022. JFS provides comprehensive support, including financial assistance and mental
health services, to enhance the health, safety, and wellbeing of residents.
Funding Request: $10,000
Request Description: JFS seeks $10,000 from Wheat Ridge's Community Partners Grant
Program to support ACC's services for older adults, providing homemaker services, care
management, and informational sessions to enhance their health, safety, and welfare.
Mile High Farmers
Program Description: Mile High Farmers, founded in 2010, promotes sustainable
agriculture in Wheat Ridge and Denver. Through education, advocacy, and events like the
Producers Summit, we empower farmers and foster community wellness. This grant will
amplify our impact, reaching more residents and strengthening our mission.
Funding Request: $6,500
Request Description: Funding requested for their Annual Producers Summit, which
provides a platform for farmers and industry leaders to collaborate, share insights, and
drive meaningful progress within the local agricultural landscape.
Outdoor Lab Foundation
Program Description: Outdoor Lab provides transformative outdoor experiences for Wheat
Ridge students, ensuring equitable access to nature through programs like Tuition
Assistance, Internships, and High School Leadership. They facilitate learning and
preservation, fostering lifelong connections to the outdoors.
Funding Request: $20,000
Request Description: The Outdoor Lab Foundation requests support for six Wheat Ridge-
area schools, ensuring over 400 students, including those on free and reduced lunch, can
attend Outdoor Lab. They aim to cover tuition costs and unpaid fees, ensuring equitable
access to this transformative experience.
Regional Air Quality Council
Program Description: The Regional Air Quality Council (RAQC) ensures Coloradoans enjoy
clean air, reducing ozone pollution through vehicle upgrades and promoting electric
vehicles, benefiting public health and the environment.
Funding Request: $4,000
Request Description: Funds from Wheat Ridge support RAQC's air quality programs,
including ozone compliance, public education, and initiatives like electric mower adoption,
benefiting Wheat Ridge and the Denver metro area.
Seniors’ Resource Center
Program Description: SRC provides comprehensive services to older adults in Wheat
Ridge, promoting independence and wellbeing through care management, in-home
support, facility-based services, caregiver counseling, and innovative programs like the
Trishaw Cycling Program.
Funding Request: $20,000
Request Description: SRC seeks $20,000 from Wheat Ridge to sustain vital programs like
in-home care and respite services for older adults, facilitating their independence and
community engagement.
Severe Weather Shelter Network
Program Description: Severe Weather Shelter Network (SWSN) provides life-saving shelter
to the unhoused, year-round resource navigation, and outreach. With a focus on dignity
and connection, it serves Wheat Ridge and beyond.
Funding Request: $25,000
Request Description: SWSN seeks funding to offset volunteer decline due to COVID,
covering personnel costs, meals, and supplies to sustain shelter and resource navigation
services.
STRIDE Community Health Center
Program Description: STRIDE Community Health Center provides essential healthcare
services to low-income individuals in Wheat Ridge and beyond, offering primary care,
dental care, mental health services, and preventive care on a sliding fee scale. Through
outreach and preventive measures, STRIDE improves community health outcomes and
promotes equity in healthcare access.
Funding Request: $10,000
Request Description: STRIDE Community Health Center seeks funding to enhance Wheat
Ridge clinic facilities, focusing on comfort, safety, and accessibility for patients and
community members.
Sunshine Home Share
Program Description: Sunshine addresses the needs of aging adults in Wheat Ridge by
providing safe, affordable housing through a home-sharing model. It decreases isolation,
increases income, and improves access to supportive services, promoting aging in place
and reducing reliance on public resources.
Funding Request: $6,000
Request Description: Sunshine requests funding to support its home-sharing program,
enhancing communication, conflict resolution, and financial wellness services for older
adults in need of affordable housing and supportive services.
The Action Center
Program Description: The Action Center is Jefferson County's leading nonprofit, providing
immediate assistance and long-term support to address root causes of hardship,
benefiting Wheat Ridge residents with food, stabilization, and supportive services.
Funding Request: $10,000
Request Description: The Action Center seeks ongoing support from Wheat Ridge for food
rescue and distribution efforts, aiding thousands facing food insecurity through grocery
access and emergency provisions.
The Rising/Mission Arvada
Program Description: Mission Arvada combats homelessness in Wheat Ridge by offering
low-barrier services, including housing navigation and wrap-around support, addressing
basic needs, and facilitating access to professional services. This reduces the unhoused
population, benefiting community safety and stability.
Funding Request: $20,000
Request Description: Mission Arvada seeks funding to support Housing Support Case
Management services, aiding newly housed individuals in maintaining stable housing by
offering counseling, financial guidance, and assistance with move-in expenses. This
funding ensures housing stability and reduces homelessness.
Tin Shed Food Pantry
Program Description: Our agency prioritizes serving Wheat Ridge residents, providing food
and essential items, addressing community needs, and fostering partnerships for holistic
support, including job skills and mental health services.
Funding Request: $30,000
Request Description: The grant will fund food purchases, transportation, and storage,
emphasizing quality and affordability, including local produce, and covering van expenses
and refrigeration maintenance.
Wheat Ridge Center for Music and Arts
Program Description: The Wheat Ridge Center for Music and Arts fosters community
through arts engagement, offering space for diverse artistic expression and collaboration.
Funding Request: $9,880
Request Description: The Wheat Ridge Center for Music and Arts seeks funding for security
upgrades, digital outreach enhancements, and improved outdoor signage to increase
community safety and awareness.
Wheat Ridge Coalition for Education
Program Description: WRC fosters community engagement in Wheat Ridge schools,
promoting trust and collaboration among families and the broader community through
various initiatives like safe routes to schools, bike programs, and transportation assistance.
Funding Request: $6,500
Request Description: WRC seeks funding to enhance school programs, provide RTD
passes, and start initiatives like the Thanksgiving meal and Holiday Miracle shop,
supporting Wheat Ridge families with discretion and community engagement
opportunities.
Wheat Ridge Community Foundation
Program Description: The Foundation’s broad spectrum of Client Funds share a common
goal to improve quality of life for all residents of Wheat Ridge in the areas of aging,
socializing, recreating, learning, working and enjoying our local culture and the outdoors.
Funding Request: $7,000
Request Description: Requesting $5,000 for staff pay and $2,000 for matching funds to
create new Endowment Funds or boost WRCF's Endowment Fund, aiming for self-
sufficiency. Previously, $4,800 was sought for accounting; now, adding $200 to enhance
staff pay rates to $6.00 per transaction.
Wheat Ridge Football Fighting 43s
Program Description: Wheat Ridge High School aims to revive community spirit and honor
its legacy through football. The Fighting 43's engage in community service and events to
strengthen ties with residents.
Funding Request: $32,000
Request Description: Funding is needed to fulfill essential safety, training, and equipment
needs for Wheat Ridge High School football. Additional support will enhance player
experiences and bolster community pride.
Wheat Ridge Friends of Stevens
Program Description: Friends of Stevens supports Stevens Elementary School with
resources and events, fostering community engagement and aiding a generally
underserved population.
Funding Request: $33,000
Request Description: Funding is requested to support after-school clubs, volunteer
background checks, Back to School Night, Family Reading Nights, Koffee with Katie, Pieces
of Me event, Celebration of Learning, and End of the Year Block Party.
Wheat Ridge Grange
Program Description: The Grange hosts community events like the Pancake Breakfast,
Holiday Tree Lighting, and Citizen Recognition Night. It supports the Feed the Future
Backpack Program and offers its space for various activities, aiming to enhance community
well-being for over 117 years.
Funding Request: $5,000
Request Description: Because of the age of the building, we would like to invest in energy
efficient windows, landscaping, and a new, little free library. If the building is maintained,
the community will be able to continue to use it.
Wheat Ridge High School Instrumental Band Boosters
Program Description: The WRHS Instrumental Music Program fosters community
connections through performances and outreach, enriching the lives of students and
residents alike. Music enhances student well-being and academic performance,
contributing to WRHS's vitality and enrollment.
Funding Request: $7,200
Request Description: The funding request is to upgrade recording and audio equipment in
the music room and auditorium to support student learning and performances across
various music programs. A new computer is also needed for enhanced editing capabilities.
Wheat Ridge High School PTSA
Program Description: Wheat Ridge High School PTSA fosters community spirit through
events, scholarships, and support for families and staff, aiming to create lifelong memories
and connections.
Funding Request: $9,000
Request Description: The $9,000 funding request would support scholarships, grade-level
activities, Holiday Angels program, Staff Appreciation events, and Post Prom event.
Wheat Ridge High School STEM Program
Program Description: The STEM program teaches engineering fundamentals, problem-
solving, and teamwork skills, preparing students to be contributing citizens in society.
Funding Request: $15,000
Request Description: The received funding will help WRHS STEM purchase materials
necessary for the students to build/update their Shell Eco-marathon vehicles, NASA
Human Powered Rover and Battle Bots.
Wheat Ridge Kiwanis
Program Description: The organization actively engages with Wheat Ridge schools,
students, and families through recognition programs, leadership initiatives like the
Builder's Club, and support services in HUBs. Additionally, they provide scholarships and
volunteer extensively to foster community cohesion and support.
Funding Request: $3,000
Request Description: The funding request includes expanding the student recognition
program to Steven's Elementary, introducing student and teacher of the month awards, and
initiating Angel Bags at Everitt Middle School to support students in need or deserving of
encouragement.
Wheat Ridge Optimist Club
Program Description: The organization supports youth and fosters community
connections, enhancing trust and well-being through partnerships with local leaders and
providing scholarships and activities for Wheat Ridge residents.
Funding Request: $2,500
Request Description: Requested funding will be used 100% to purchase food gift cards and
clothing gift cards for Wheat Ridge area families for distribution during our Christmas
program.
Wheat Ridge Theatre Company
Program Description: Wheat Ridge Theatre Company provides live theater performances
and classes for all ages, fostering community engagement and inclusivity in Wheat Ridge.
Funding Request: $12,000
Request Description: Requested funds will cover performance rights for shows and
support the launch of classes for seniors with Alzheimer's and youth with disabilities.
ITEM 2
Memorandum
TO: Mayor and City Council
THROUGH: Patrick Goff, City Manager
FROM: Maria D’Andrea, Director of Public Works
DATE: January 6, 2025
SUBJECT: 2025 Capital Improvement Program Overview
ISSUE:
In late-2023, all Capital Improvement Program (CIP) responsibilities were aligned to be
delivered by the Public Works Department from the beginning of a project (planning,
design, environmental) through the end (construction and close out). The city has recently
hired several new staff to oversee and manage the CIP who will be introduced at the Study
Session. Staff will also provide a brief overview of the planned CIP activities for the
upcoming year.
BACKGROUND:
The following table provides a comprehensive list of the anticipated efforts on various
projects in 2025:
Project Expected 2025
Expenditure
Funding
Source/Fund
2025 Goal
Improve Wadsworth $10,700,000 CIP Fund Substantial completion of
construction
Wadsworth Path, 32nd
Ave to 35th Ave
$1,528,000 CIP Fund Complete design;
advertise for construction
Stormwater Rate
Study
$65,000 CIP Fund Complete Study; present
recommendations
Clear Creek Area Bus
Terminal
$525,000 Renewal WR Bond
Fund
Complete design;
advertise for bids; substantial completions
of construction
32nd Avenue Bike
Lanes
$1,260,000 Renewal WR Bond
Fund
Complete construction
ITEM 2
FINANCIAL IMPACT:
Funds, in the amounts shown above, were included in the 2025 budget except for design
costs for the 38th Avenue West project. Staff is anticipating bring forth a budget
amendment in late-January 2025 to encumber additional funds to complete the design
of this project in 2025. This effort was originally planned for 2026. Similarly, depending on the progress made on the design of the sidewalk gap project, staff may bring forth a
budget amendment later in 2025 to advance construction funding to this year instead of
2026, as currently planned.
Youngfield Ave
Aesthetics
$4,187,000 Renewal WR Bond
Fund
Complete construction
Youngfield Bridge Scour Repair $233,000 Renewal WR Bond Fund Complete construction
Recreation Center
Culvert Repair
$260,000 Renewal WR Bond
Fund
Complete construction
Ward Station Area
Pedestrian Bridge & Trail
$12,125,000 Renewal WR Bond
Fund
Acquire all needed right-
of-way; advertise for bids; initiate construction
Emergency/Prioritized
Storm Sewer Repair
$1,500,000 Next Chapter Bond
Fund
Evaluate known problem
areas & prioritize for
repair; respond to emergency repairs as
needed
Pavement
Management
$3,000,000 Next Chapter Bond
Fund
Design and complete
construction on prioritized
segments
38th Ave Refresh
(Harlan to Pierce)
$500,000 Next Chapter Bond
Fund
Initiate design
38th Ave West
(Youngfield to Kipling)
$1,800,000 Next Chapter Bond
Fund
Initiate and complete
design
Traffic Study (44th/Tabor and
44th/Eldridge)
$75,000 Next Chapter Bond Fund Complete study
Sidewalk Gap
Construction
$155,000 Next Chapter Bond
Fund
Complete design
Sidewalk & Concrete Maintenance (Zone2) $500,000 Next Chapter Bond Fund Complete construction
ADA Pedestrian Ramp
Installation (Zone 2)
$300,000 Next Chapter Bond
Fund
Complete construction
Total $38,713,000
ITEM 2
DISCUSSION:
Staff will provide a presentation and then be available for questions and
discussion.
ITEM 3
Memorandum
TO: Mayor and City Council
THROUGH: Patrick Goff, City Manager
FROM: Maria D’Andrea, Director of Public Works
DATE: January 6, 2025
SUBJECT: Pavement Rating Analysis and Pavement Management Program
ISSUE:
The goal of Wheat Ridge’s Pavement Management Program is to continuously maintain
the city’s street network in a safe and fiscally responsible manner. To accomplish this, the Public Works Department programs and implements cost-effective maintenance and
repair strategies in a manner that will maximize the service life of a given street. The
overall system will be maintained to achieve an average pavement condition index (PCI)
to be no less than 65. According to the recently completed pavement analysis, the current
average PCI of the city's street network is 66.
BACKGROUND:
One of the greatest challenges any city faces is maintaining, preserving and restoring its
streets. The street network represents a huge investment of financial capital and,
therefore, this asset must be managed and maintained in a comprehensive and cost-
effective manner.
Pavement maintenance can be equated to home ownership and maintenance. Certain
repairs need to be completed at certain times, e.g. painting windows or siding to protect them from the elements. At other times, more extensive repairs are needed where surface
maintenance is just not enough, e.g. replacing rotted windowsills or siding instead of just
painting over them. If the rotting can be stopped, or at least curtailed, before the sills or siding need to be replaced, money will be saved in the long term. In a similar manner, the
city has implemented a street rehabilitation and maintenance program to address streets which are in relatively good condition and those which require more extensive repair.
Providing a mechanism to address the problem of deteriorating streets in a planned and
proactive manner is a responsible action for the city to take and will help to avoid having a large portion of the street network deteriorate all at once. Recently, the city undertook
an effort to quantitatively rate all the streets and provide information to assist in
prioritizing repairs along with the needed level of investment to maintain the system at
its current level.
ITEM 3
The city is responsible for 135.9 center-line miles of streets which includes arterial streets
(17.1 miles), collector streets (7.0 miles), and local/residential streets (111.8 miles).
Repairs have typically been completed throughout the city based on visual assessment
by staff of pavement deficiencies. In 2024, city staff undertook a pavement rating
analysis to determine the Pavement Condition Index (PCI) on a scale of 0 to 100 for each pavement segment. The current average rating for all street segments throughout the city
is 66 – which is defined as Fair. The percentage of streets in each rating category, is
summarized in the table below:
Rating PCI Range % of Street Network
Excellent 100-86 8.2%
Good 85-71 30.6%
Fair 70-56 45.1%
Poor 55-41 12.7%
Very Poor 40-26 3.3%
Serious/Failed Less than 25 0%
This quantitative rating will assist staff in determining the appropriate treatment based
on each street segment’s current condition. Repair work is being divided into three
categories: Routine, Preventive, and Corrective and will be addressed in six zones of the
city on a cyclic basis.
The objective of Wheat Ridge’s Pavement Management Program is to extend pavement
life and enhance system-wide performance in a cost-effective and efficient way by
providing the right maintenance or repair to the right streets at the right time. The
Program places a priority on maintaining the roads that are in Good condition since, as street maintenance is deferred, more expensive repair strategies become necessary
(Corrective Maintenance), whereas more cost-effective Preventative Maintenance can
extend the service life over a longer period of time for less total cost.
One of the goals of the Program is to correct street segments before they become so deteriorated that they require a more expensive repair strategy. This approach treats the
highest percentage of the street network and is the most cost-effective use of funds.
However, given the overall rating of 66, where most of the streets are in the Fair category,
more investment will need to be made in corrective repairs to keep this group of streets
from falling into a worse condition.
The PCI system was initially developed by the Army Corps of Engineers to rate pavements
ITEM 3
on a range of 100 (newly surfaced pavement) to 0 (failed pavement). The rating is obtained from a field inspection evaluation of the entire surface of a street segment to
measure the quantity, type and severity of distresses in the pavement. This evaluation is completed in accordance with ASTM 6433, Standard Practice for Roads and Parking Lots
Pavement Condition Index Surveys, to ensure consistency in ratings. The field data is then
used to compute a PCI rating for each segment. This rating will allow for quantitative analysis of the current condition of city streets. This data will be combined with staff
evaluation and engineering judgment to determine the appropriate treatment by street segment.
The Program will:
• Require the city to make cost-effective and timely choices about how to spend its
limited maintenance dollars; and
• Provide a comprehensive plan to address routine, preventive and corrective
maintenance in a manner that is planned and communicated to the public in a timely manner; and
• Coordinate pavement maintenance and repair with utility repairs and replacement to
limit future street cuts and leverage resources.
Repair work is being divided into three categories: Routine, Preventive, and Corrective.
Preventative and Corrective maintenance will be addressed in one of six zones of the city
on a rotating basis. The six areas were divided to achieve relatively similar quantities of
pavement. Routine maintenance will occur throughout the city every year, as needed. A pavement maintenance plan for Arterial streets will be developed that complements but
does not necessarily follow the six zones.
FINANCIAL IMPACT:
Funds have been identified for pavement maintenance within the Next Chapter Bond Fund
(also referred to as 2J Initiative) as shown below. It is estimated that approximately
$3.0M is needed annually to maintain the street network at its current average rating of
66. It is the hope that future CIP funds will be identified to supplement the Next Chapter
bond funds for pavement maintenance.
Year Amount
2025 $3,000,000
2026 $2,000,000
2027 $2,000,000
2028 $2,000,000
2029 $2,000,000
2030 $1,000,000
ITEM 3
CONSTRUCTION SCHEDULE:
Analysis and design would occur in the previous year for construction in the next. For
example, the 2025 schedule is currently being developed by staff for Zone 1 (Corrective
Maintenance) and Zone 5 (Preventative Maintenance) for construction in 2025.
DISCUSSION:
Staff will provide a presentation and then be available for questions and discussion. Staff
is requesting concurrence on this approach from the City Council.
ATTACHMENTS:
1. Presentation
Pavement Rating Analysis
January 6, 2025
Street Network
Pavement Condition Index (PCI)
OCI Range Rating
100 – 86 Excellent
85 – 71 Good
70 – 56 Fair
55 – 41 Poor
40 – 26 Very Poor
< 25 Serious/Failed
Data Collection & Analysis Process
•Data collected on every street segment
•Quantifies pavement distresses such as
cracking including their severity & extent
•Results in a “score” of 0 to 100 for a given
segment
•Assists staff in determining appropriate
maintenance strategies & prioritizing
segments for repair
•Follows ASTM 6433, Standard Practice for
Roads and Parking Lots Pavement Condition
Index Surveys
Overall
Network OCI =
66
Miles of Network by Rating
Pavement Condition by Category
Overall
Network OCI =
66
Excellent Rating (100 – 86)
Good Rating (85 – 71)
Fair Rating (70 – 56)
Poor Rating (55 – 41)
Very Poor Rating (40 – 26)
Estimated Rehabilitation Costs
•Estimated cost to repair all streets with a PCI of 55 or less is
approximately $18.85M
•Estimated cost to maintain the target PCI of around 65 is
approximately $3.0M annually
•Costs would be higher if a higher PCI is desired
Pavement Management Program
Completing the Right Repair on
the Right Road at the Right Time
Preventative Maintenance vs Reconstruction Cycle
Pavement Management Program Elements
•Address different types of maintenance based on the identified
distresses and the level of severity, by Zone
•Routine Maintenance
•Preventative Maintenance
•Corrective Maintenanc
•Six-year cycle for Local & Collector Streets
•Separate, multi-year plan for Arterial Streets
Routine Maintenance
•Planned; cyclical – or –
•Reactive to issues; performed after a deficiency occurs in the pavement
•Typically does not increase the PCI
Treatments:
•Crack sealing/crack filling
•Pothole patching
•Leveling/correcting low spots or isolated bad spots
Preventative Maintenance
•Performed to protect the existing pavement
•Extends the service life of the street but doesn’t add any structural
strength
•Proactive
•Applied to Pavements in Good to Fair condition
Treatments:
•Slurry Seal
•Chip Seal
•Microsurfacing
Corrective Maintenance
•Extends the life of the pavement through structural enhancements
•Performed when deficiciences are so significant that preventative
maintenance is not effective
•Reactive
•More extensive and costly
Treatments:
•Mill & Overlay (resurfacing)
•Full Depth Reclamation
•Hot Mix Overlay
Maintenance Cycle, by Zone
•Work is concentrated in Zones, based on a cycle
•Routine Maintenance can occur anywhere throughout the city
• Not every street receives a treatment in any given year, within a Zone
Zone Corrective Preventative
1 2025 2027
2 2026 2028
3 2027 2029
4 2028 2030
5 2029 2025
6 2030 2026
Pavement Management Funding
Year Amount
2025 $3,000,000
2026 $2,000,000
2027 $2,000,000
2028 $2,000,000
2029 $2,000,000
2030 $1,000,000
Funding Source: Next Chapter Bond Fund (2J)
Coordination with Other Entities
•Dry utilities (Xcel, Century Link, Google Fiber, etc.)
•Wet utilities (Water and Sanitation districts)
•Planned city Stormwater repairs
•Denver Water lead service line replacement
Program Benefits
•Corrects streets before they become so deteriorated that they require a
more costly repair strategy resulting in an extended service life
•More cost-effective use of funds; costs less than a “worst first” approach
•Allows for improved communications with the public
•Improves coordination with public & private utilities
•Improves planning & certainty
•Likely lower mobilization costs as a result of working in a concentrated
area
Questions & Discussion