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HomeMy WebLinkAbout01-13-2025 City Council Meeting AgendaAGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO Monday, January 13, 2025, 6:30 p.m. This meeting will be conducted as a virtual meeting, and in person, at: 7500 West 29th Avenue, Municipal Building, Council Chambers. City Council members and City staff members will be physically present at the Municipal building for this meeting. The public may participate in these ways: 1. Attend the meeting in person at City Hall. Use the appropriate roster to sign up to speak upon arrival. 2. Provide comment in advance at www.wheatridgespeaks.org (comment by noon on January 13, 2025) 3. Virtually attend and participate in the meeting through a device or phone: Click here to pre-register and provide public comment by Zoom (You must preregister before 6:00 p.m. on January 13, 2025) 4. View the meeting live or later at www.wheatridgespeaks.org, Channel 8, or YouTube Live at https://www.ci.wheatridge.co.us/view Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. The City will upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. To request auxiliary aids, service for effective communication, or documents in a different format, please use this form or contact ADA Coordinator, (Kelly McLaughlin at ada@ci.wheatridge.co.us or 303-235-2885) as soon as possible, preferably 7 days before the activity or event. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES Study Session Notes, December 2, 2024 City Council Meeting Minutes, December 9, 2024 Study Session Notes, December 16, 2024 APPROVAL OF AGENDA PROCLAMATIONS AND CEREMONIES National Radon Action Month PUBLICS’ RIGHT TO SPEAK a. Public may speak on any matter not on the agenda for a maximum of 3 minutes under Publics’ Right to Speak. Please speak up to be heard when directed by the mayor. b. Members of the Public who wish to speak on a Public Hearing item or Decision, Resolution, or Motion may speak when directed by the mayor at the conclusion of the staff report for that specific agenda item. c. Members of the Public may comment on any agenda item in writing by noon on the day of the meeting at www.WheatRidgeSpeaks.org. Comments made on Wheat Ridge Speaks are considered part of the public record. 1. CONSENT AGENDA a. Motion encumbering funds in the amount of $167,700 for utilization of the WEX Fuel Card System in 2025 b. Motion encumbering funds in the amount of $124,900 for bulk fuel purchase and delivery from Senergy Petroleum in 2025 c. Motion to approve the purchase of salt materials for snow and ice control on city streets from Central Salt in a total amount not to exceed $135,000 d. Motion to award a custodial services contract and approve subsequent payments in an amount not to exceed $419,350 to S&B Confluence d/b/a Jani-King of Colorado and approve a contingency in the amount of $12,000 as requested for unforeseen custodial expenses e. Resolution No. 01-2025 - a resolution amending the Right-of-Way Maintenance Services Agreement with Terracare Associates, LLC to accept a 3% increase in compensation for 2025 f. Resolution No. 02-2025 - a resolution approving the second amendment to an Intergovernmental Agreement establishing the Jefferson County Regional Crime Laboratory g. Motion to approve payment to Colorado Intergovernmental Risk Sharing Agency (CIRSA) for the 2025 property/casualty premium in the amount of $581,329 h. Motion to approve monthly payments to Colorado Employer Benefit Trust (CEBT) for 2025 medical, dental, employee assistance program, and life insurance membership billing in an amount not to exceed $2,517,979 PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 2. Council Bill No. 26-2024 – an ordinance approving an amendment to the existing Planned Mixed-Use Development (PMUD) zoning at Clear Creek Crossing 3. Council Bill No. 27-2024 – an ordinance amending Chapter 26 of the Wheat Ridge Code of Laws concerning regulation of natural medicine services and healing centers 4. Council Bill No. 28-2024 – an ordinance approving an amendment to the Prospect Park Outline Development Plan for property located at 11600 W. 44th Avenue ORDINANCES ON FIRST READING 5. Council Bill No. 01-2025 – an ordinance amending Chapter 26 of the Wheat Ridge Code of Laws creating a New Article XIV entitled “Mixed-Use Lutheran Legacy Campus Zone District” and making conforming amendments therewith 6. Council Bill No. 02-2025 – an ordinance amending Section 2-53 of the Wheat Ridge Code of Laws concerning membership of Boards and Commissions 7. Council Bill No. 03-2025 – an ordinance adopting by reference the 2024 edition of the Model Traffic Code for Colorado, adopting amendments thereto, providing penalties for Model Traffic Code violations and making conforming amendments to Chapter 13 of the Wheat Ridge Code of Laws in connection therewith 8. Council Bill No. 04-2025 – an ordinance amending the Wheat Ridge Code of Laws to include Police Recruits as participants in the city’s Police Pension Plan DECISIONS, RESOLUTIONS, AND MOTIONS 9. Motion to elect the Mayor Pro Tem 10. Resolution No. 03-2025 – a resolution designating the Municipal Building main entrance display cabinet as the official public notice posting location and the city’s official internet webpage for city publications in 2025 11. Resolution No. 04-2025 – a resolution acknowledging the Climate Emergency 12. Resolution No. 05-2025 - resolution adopting the Wheat Ridge Prosperity Plan, an Economic Development Strategy for the City of Wheat Ridge CITY MANAGER’S MATTERS CITY ATTORNEY’S MATTERS ELECTED OFFICIALS’ MATTERS CITY OF WHEAT RIDGE, COLORADO STUDY SESSION NOTES Hybrid - Virtual Meeting December 2, 2024 1. Call to Order Mayor Starker called the Study Session to order at 6:30 p.m. 2. Attendance Council Members present: Scott Ohm, Jenny Snell, Korey Stites, Dan Larson, Janeece Hoppe, and Rachel Hultin, Leah Dozeman, and Amanda Weaver. Absent: None Also present: Community Development Director Lauren Mikulak; City Attorney Gerald Dahl, Police Chief Christopher Murtha; and Division Chief Eric Kellogg. 3. Public Comment None. a) Wheat Ridge Speaks: There were no public comments from Wheat Ridge Speaks. 4. Adoption of the 2024 Model Traffic Code Police Chief Chris Murtha and Division Chief Eric Kellogg presented the issue to City Council. Chief Murtha stated that the Department worked with the Department of Law regarding each and every section of the Code. The Model Traffic Code is followed throughout the State and may be added to by Council. Issue: - Due to the significant mobility of today’s traffic and the influx of motorists from many areas, every driver has a right to expect the rules governing the movement of vehicles and pedestrians on streets and highways are clearly defined and reasonably uniform throughout the state and the nation. The General Assembly of the State of Colorado has recognized that conflicts between the state’s traffic laws, and municipal traffic ordinances lead to inconsistencies in the movement of traffic and has strengthened the requirements for uniformity of traffic regulations.” (Model Traffic Code for Colorado 2024-Colorado Department of Transportation) The City of Wheat Ridge is bound by the laws and guidance of the State of Colorado and as such, we are required to periodically review the City of Wheat Ridge Municipal Traffic Code to ensure conformance with the state mandate as a subservient or secondary traffic management plan to the State of Colorado Traffic Ordinances. The Wheat Ridge Police Department periodically reviews the City of Wheat Ridge Municipal Code to align with state traffic code changes and ensure consistency across all Colorado roads. The newest version of the Colorado Model Traffic Code was adopted and installed in 2024. The updated Model Traffic Code re-enforces and provides additional guidance and resources to serve more comprehensively those who use the roads in Colorado as well as those who utilize the roads within Wheat Ridge. The newest guidance, changes, and updates along with the addition of new technology and resources will allow Wheat Ridge employees (Police and Courts) to address emerging trends and driving behaviors that have become problematic within Wheat Ridge. The addition of new vehicle technology, cultural attitudes, and intentions was the impetus of many of the changes in the 2024 Model Traffic Code. The ability to address more comprehensively those driving behaviors and trends allows Wheat Ridge employees the opportunity to ensure our community safety and advance the city’s core values with persons using the roads within the Wheat Ridge community. Division Chief Kellogg stated that it was a lengthy process reviewing the current Wheat Ridge Code to ensures that it aligns with this new Model Traffic Code. There is one deletion from the current Code which will need to be made to align with the Model Traffic Code. There are nuances regarding e-bikes, hands-free phone usage, minor fee changes, levels of automation for vehicles, and minor changes regarding commercial motor vehicle technology. a) Council Comments • Council Member Hoppe asked if a redline version of the current ordinance could be included with the first reading ordinance. She asked about scooter use in bike lanes and multi-purpose trails regarding kids trying to get to school. Kellogg stated that they currently are not enforcing many of those rules due to the kids needing to get to school. He explained that speed difference in the Class I, II and III e-bikes and as they become more common, he stated enforcement would be needed. • Council Member Hultin stated that identifying the differences in classes of e-bikes is difficult and therefore enforcing reasonable speed limits is more uniform. She stated that she believes the Class II e-bikes are more of a safety issue. She stated they should be regulated like a moped rather than a bicycle. Chief Murtha spoke to the prioritization of enforcement regarding traffic issues. • Council Member Weaver stated that there is a lot of misunderstanding on what people can drive where and suggested installing signage or letting people know in another matter. Chief Murtha stated that education will be a large part of rolling out the new ordinance. • Council Member Larson asked about cell phone usage and what would be considered a violation. Kellogg stated that the idea is that there will be no cell phone in anyone’s hands moving forward. The intent is to have both hands on the wheel. • Council Member Ohm stated that the heavy bikes going fast is a liability since there is no license or insurance requirements. Kellogg stated that this version of the Model Traffic Code does not address those issues; however, legislators are aware of the issues and will be addressing them in the future. • There was general consensus to move forward with an ordinance adopting the 2024 Model Traffic Code. 5. Natural Medicine Regulation City Attorney Jerry Dahl reviewed the Memo which was included in the Agenda Packets. A municipality cannot disallow but time, place and manner of the places of therapy can be regulated. Licensing of these facilities may include detailed regulations. He reviewed the options available to Council. Issue: - The Colorado General Assembly has recently enacted Senate Bill 23-290, codified at CRS 44- 50-101, creating a regulatory structure for the operation of licensed facilities for the supervised use of natural medicines by individuals aged 21 and over. The Act creates a state agency responsible for licensing and registration of facilities and related businesses that provide for the use, cultivation, manufacture, and testing of these substances. Further, the state licensing authority will not issue licenses for any building which is within 1000 feet of a childcare center, preschool, elementary, middle, junior high school, or residential childcare facility. While the state statute does not require local governments to enact any local regulations of natural medicine businesses, the City has the authority to do so, and several municipalities across the state have chosen to enact various forms of regulation, while other communities have decided not to. Under the Act, the City may regulate the time, place and manner of the operation of healing centers licensed by the state but may not prohibit the uses entirely. The City may not prohibit licensed health care facilities or individuals from providing natural medicine services within the City, nor may it prohibit the transportation of natural medicine on public roads within the City. Finally, according to the Act, the City may not impose regulations that are “unreasonable or in conflict with the [Act].” Dahl reviewed the options available to City Council and spoke to what other cities are currently doing and the ordinances they have put in place. Community Development Director Lauren Mikulak distributed a map showing the schools and licensed daycares located in Wheat Ridge with the 1000-foot separation shown by a buffer zone. It also showed all commercial, industrial, and mixed-use zoning in Wheat Ridge, which allow medical office uses. a) Council Comments • Council Member Hoppe stated it is being regulated by the State well and further regulation/licensing is not needed by the City. • Council Member Weaver stated that since it is a therapeutic use, she would like to see it in the same zoning as medical office buildings. • Council Member Ohm stated he would be in favor of having a cap on the number of facilities and hold a lottery similar to marijuana. • Mayor Pro Tem Stites stated that he liked the zoning map as presented and keeping the natural medicine as part of the medical zoning. He also suggested regulating the time of operation similar to other therapists. He stated the state could handle the licensing aspect and the City should provide zoning per the map which was distributed. • Council Member Hultin stated that she likes the zoning aspect of it as presented in the map and supports a 7:00 pm closing time. • Council Member Dozeman stated she agreed with regulating by zoning. A business license (not a specialty license) would still be required by the City. She also agreed with typical therapy business operating hours. • Council Member Hoppe stated that the State is stringent regarding these businesses, and she would be in favor of regulating the businesses by zoning. • City Attorney Dahl answered questions from Council Member Larson regarding an existing law wherein therapist may provide the product at no cost to the client. Dahl explained that the law does not prohibit the State or the City from regulating the time, manner, and place in which the therapy takes place. • There was consensus from City Council to move forward with regulating the therapists through the zoning as shown on the map, which was distributed, with the exclusion of parks. 6. Unclaimed Property City Attorney Jerry Dahl stated he simply wanted to notify the City of a letter received from the State Treasurer’s Office regarding the need and manner in which unclaimed property is to be reported. The City currently has an ordinance on the books which speaks to many of the items in the letter. However, a few minor changes will need to be made to the Wheat Ridge ordinance. Council was in agreement to move forward with amending the ordinance as outlined by the City Attorney. 7. Staff Reports None 8. Elected Officials Reports Mayor and Council Members thanked staff for their hard work on the reports presented, spoke to the various events, activities, and meetings they attended over the past weeks. Adjournment Mayor Starker adjourned the meeting at 8:13 pm. Margy Greer, Sr. Deputy City Clerk Korey Stites, Mayor Pro Tem MINUTES CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO Monday, December 9, 2024 6:30 p.m. Note: This meeting was conducted both as a virtual meeting and hybrid, where some members of the Council or City staff were physically present at the Municipal building, and some members of the public attended in person as well. Before calling the meeting to order, Mayor Starker stated the rules and procedures necessitated by this meeting format. 1. CALL TO ORDER Mayor Starker called the Regular City Council Meeting to order at 6:30 p.m. 2. PLEDGE OF ALLEGIANCE Those present stood and recited the Pledge of Allegiance to the Flag. 3. ROLL CALL Council Members present: Jenny Snell, Dan Larson, Amanda Weaver, Janeece Hoppe, Korey Stites, Scott Ohm, and Leah Dozeman. Council Member Rachel Hultin joined virtually on zoom. Absent: None A quorum was established Also present: City Manager Patrick Goff; Deputy City Manager Allison Scheck; City Attorney Gerald Dahl, Assistant City Manager Marianne Schilling, Director of Public Works Maria D’Andrea; Community Development Director Lauren Mikulak, City Clerk Margy Greer, and other staff, guests and interested members of the public. 4. APPROVAL OF MINUTES City Council Study Session Notes, November 18, 2024 City Council Meeting Minutes, November 25, 2024 Without objection or correction, the Notes were accepted as presented. . 5. APPROVAL OF AGENDA Without objection or correction, the agenda stood as announced. 6. PROCLAMATIONS AND CEREMONIES A. Wheat Ridge 101 Graduation – Mayor Starker and Assistant City Manager Marianne Schilling presented graduation certificates to members of the Class of 2024 Wheat Ridge 101. B Police Recruit Graduation – Mayor Starker and Police Chief Murtha introduced the class of new police recruits to City Council and welcomed them to the City of Wheat Ridge. 7. PUBLICS’ RIGHT TO SPEAK Wheat Ridge Speaks: Amy Primrose Address: 11710 Teller St. Broomfield, 80020 My name is Amy Primrose with Denver Precision Products, a precision machine shop in Broomfield. I have worked with Mr. Sprauge and WRHS since August of 2018 with the National Robotics League (NRL). This program is a stem-based program that connects local high schools with local machine shops to engineer, machine, and build a 15 lbs. robot. The goal is to expose students and parents to the importance of the manufacturing industry. WRHS has won multiple years in the Colorado NRL due to their ingenuity and commitment. WRHS has partnered with two machine shops for this program. The school has received grants, machined pieces, and volunteer time. At least one student graduated and started working with a partnered machine shop. Currently Cherry Creek Innovation Center, Epic Campus, Legacy, Wheat Ridge, Stem Highlands Ranch, and Weld Central High, are registered for this year's program. It is truly a great program, and local businesses need schools to participate. Amy Primrose Denver Precision Products Vice President Past Co-Chair of Colorado National Robotics League. Item No. 8 Kelly Blynn (on behalf of the Wheat Ridge Active Transportation Advisory Team) Address: 4175 Brentwood St Wheat Ridge, 80033 Thank you for the opportunity to comment, and thanks to the city for continuing to improve the NTMP program to calm traffic and make our streets safer. I'm commenting on behalf of the Wheat Ridge Active Transportation Advisory Team, which advocates for safer ways to get around our city by biking, walking, and taking transit. We support the segments included, which have identified significant safety issues. We also applaud the city for making the NTMP program somewhat more accessible by lowering the signature threshold. We also hope council will continue to consider ways to make the NTMP program more proactive and effective. We hope that the segments where neighbors did go to the trouble to collect signatures, but where the 85th percentile speed wasn't significant enough, will nevertheless remain on the city's list to consider in the future. While we agree with prioritizing the highest speed corridors, it only takes the 5th or 10th percentile of drivers significantly speeding to cause a safety issue. If neighbors went to the trouble of collecting signatures, there is likely some safety issue, and it is likely pretty frustrating to go to that effort and not have any resolution. In the future, it would be great if the city could publish the full distribution of speed data, so neighbors who went to the trouble of collecting signatures can see the full data of what's happening on their street, and the city could prioritize those corridors in the future as time and budget allow. Additionally, we hope the city will consider how it can be proactive to address neighborhood safety issues in the future. It's a significant burden for residents to have to convince over 50% of their neighbors to sign a petition, one which may benefit neighborhoods where residents have more time or resources. We hope the city will use its speed monitoring equipment to identify and proactively address other segments besides just those that meet the NTMP signature threshold. Gary R Williams, PE Address: 8308 Cole St Arvada, 80005 Thank you for this opportunity to talk about why I think the Wheatridge STEM program is so valuable to our community. I am Gary Williams, a registered and published Chemical Engineer who has worked as an international pulp and paper engineer for over 40 years. I have been invited to work in most of the world's paper and recycling mills in North, South, and Central America, Asia, Western Europe, and Australia – I have not worked in Africa or Antarctica. My expertise is helping other engineers with problems. I have had two granddaughters in the Wheat Ridge STEM program, and I have watched and listened to them talk about what they were doing, how they were taught to solve problems, and how they were given the tools to solve those problems. Why I am so impressed with what they learned as high school students is I went to Oregon State University, which was rated as one of the top three chemical engineering programs in the US at that time. The problem-solving skills I saw and heard the kids learning, I was not exposed to until my Junior year at OSU and through working in the industry. One of my granddaughters is now a Sophomore at Colorado State University with a four-year full-ride scholarship in Mechanical/Aerospace engineering. I believe that it is because of the education she received in the Wheat Ridge Stem program that provided her the skills to both receive the scholarship and a job working for the US Navy on a hydrogen project. When I heard Wheat Ridge High School is considering changing the STEM program that gave my granddaughters such outstanding problem- solving skills, I felt I had to let people know what a very special program Wheat Ridge High School STEM program is. I wish more young engineers around the world, and even myself had exposure to a program like what we have here in Wheatridge. In person comments Connor Denney, Danelle Denney, Jessica Fasy, Zahran Bergtheld (resident), Gary Williams, Erine Bradmon, Susan Miller, Melissa Figurski (resident), and Griff Wirth all spoke in favor of keeping the Wheat Ridge High School STEM program at the school and asked for Council’s support for the continuance of the program. 8. CONSENT AGENDA Council Member read the Consent Agenda and Issue Statements into the Record. The Consent Agenda consists of Agenda Items 8a through 8f, inclusive. a. Motion to amend a contract with HDR, Inc., for land acquisition services for the Ward Station Multi-Modal Improvement project, in the amount of $76,474.12 for a total contract amount of $370,143.27 Issue Additional services are needed from HDR, Inc., to complete the valuation and acquisition negotiation for various land parcels needed to construct the Ward Station Multi-Modal Improvements project. b. Motion to amend a contract with HDR, Inc., for design support services for the Improve Wadsworth project, in the amount of $44,751 for a total contract amount of $403,992.79 Issue On-going design support services are needed from the design engineer, HDR, Inc., through the remainder of the construction phase for the Improve Wadsworth project. c. Motion to award a contract and subsequent payments to Short Elliot Hendrickson, Inc., in an amount not to exceed $385,841 for professional design services for the Ward Station Multi-Modal project Issue The design plans and associated documents for the Ward Station Multi-Modal Project are approximately 90% complete. Due to on-going coordination issues with various agencies, it is necessary to approve a contract with Short-Elliot-Hendrickson, Inc. (SEH) for professional design services to complete the design of this project. d. Motion to award a contract and subsequent payments to AECOM Technical Services, Inc., in an amount not to exceed $1,272,034 for construction management services for the Improve Wadsworth project Issue On-going construction management services are needed from AECOM Technical Services, Inc. for the 2025 construction period of the Improve Wadsworth project. A new contract has been established to specify deliverables associated with these efforts. e. This item was removed from the Consent Agenda and was voted on separately below. f. Motion to approve the contract with Paycom for the HRIS system in the amount of $146,843 Issue Over the course of the last three years, the City has evaluated its systems and business processes in order to streamline and modernize essential organizational functions. The City has selected five systems to drive efficiency and modernize business practices across the enterprise. The fourth system to be purchased and implemented is Paycom which will modernize employee operations and practices including personnel, payroll, recruiting, onboarding, performance management and training. Council Member Hultin asked to have Item e. removed from the Consent Agenda and considered separately. Public Comments None. Council Comments Council Member Hultin made a motion to adopt the Consent Agenda, Agenda Items 8a, 8b, 8c, 8d and 8f (removal of Item 8e) as presented. It was seconded by Council Member Hoppe. Vote: 8 Ayes. 0 Nays. The motion carried. Item 8e. Motion to adopt the 2025 City Council Meeting calendar This Item was removed from the Consent Agenda for a separate vote by Council Member Hultin. Issue The calendar of the City Council meetings is adopted by a motion of the City Council annually. Adopting the meeting calendar for the year is more efficient and enables the Mayor, Council, and staff to schedule other events and travel in advance. The Council will be able to amend the calendar by motion throughout the year, if necessary. The following City Council meetings that conflict with observed City holidays or other known events during the year are recommended for cancellation. • Study Session, January 20, 2025 – Martin Luther King, Jr. Day • Study Session, February 17, 2025 – President’s Day • Regular City Council Meeting, May 26, 2025 – Memorial Day • Study Session, September 1, 2025 – Labor Day Council may want to also consider the following City Council meetings that conflict with other meetings or community events: • Regular City Council Meeting, March 10, 2025 – National League of Cities Conference • Regular City Council Meeting, March 24, 2025 – Jeffco Schools spring break • Regular City Council Meeting, December 22, 2025 – Christmas holiday Council Member Hultin made a motion to approve January 20, February 17, May 26, September 1, and December 22, 2025, as canceled meetings. It was seconded by Council Member Hoppe. Vote: 8 Ayes. 0 Nays. The motion carried. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 9. Council Bill No. 23-2024 – an ordinance amending Chapter 21 of the Wheat Ridge Code of Laws concerning work in the public right-of-way and licensing of municipal contractors Council Member Dozeman read the Bill and Issue Statement into the Record. Issue Chapter 21 of the city’s municipal code provides for construction and other work activities within or upon the public right-of-way while protecting the integrity of the roadway network and city-owned infrastructure. This ordinance adds or modifies language to the municipal code to address various construction-related provisions and streamlines the licensing provisions. Mayor Starker opened the public hearing. Staff Presentation Public Works Director Maria D’Andrea stated that while the ordinance regards licensing in the public rights-of-way, they also reviewed the Code in regard to how the contractors clean up and do their work in the public rights-of-way. Public Comments None. Mayor Starker closed the public hearing. City Council Comments None. Council Member Dozeman made a motion to adopt Council Bill No. 23-2024 – an ordinance amending Chapter 21 of the Wheat Ridge Code of Laws concerning work in the public right-of-way and licensing of municipal contractors. It was seconded by Mayor Pro Tem Stites. Vote: 8 Ayes. 0 Nays. The motion carried. 10. Council Bill No. 24-2024 – an ordinance amending Chapter 5 of the Wheat Ridge Code of Laws concerning the registration and licensing of building contractors Council Member Hoppe read the Bill and Issue Statement into the Record. Issue The City’s Community Development Department manages the licensing of building contractors Currently there are 14 license categories and over 3400 active licenses. This ordinance simplifies the licensing framework. Mayor Starker opened the public hearing. Staff Presentation – Community Development Director Lauren Mikulak stated that this issue was discussed with City Council at an October Study Session and the proposed changes aligns the City license types and fees more closely with the city’s peers and the fees will go into effect along with the Budget in January 2025. Public Comments None. Council Member Hoppe made a motion to adopt Council Bill No. 24-2024 – an ordinance amending Chapter 5 of the Wheat Ridge Code of Laws concerning the registration and licensing of building contractors. It was seconded by Council Member Weaver. Vote: 8 Ayes. 0 Nays. The motion carried. 11.Council Bill No. 25-2024 – an ordinance approving the sale of city-owned real property at the intersection of West 38th Avenue and Johnson Street and, in connection therewith, authorizing execution of a purchase and sale agreement Council Member Weaver read the Bill into the Record. Issue The City was approached by Kyle and Erin Ballew for a proposed retail development, DOP’s Sweet Spot, at the southwest corner of 38th Avenue and Johnson Street. The 29,810 square foot parcel is owned by the City of Wheat Ridge and was rezoned to Planned Commercial Development in 2008. Permitted uses on the subject property include any land use allowed in the City’s Restricted Commercial zone district. This proposed retail use would be a permitted use. Only 25,378 square feet of the parcel would be sold and the remaining 4,432 would be retained by the City for regional drainage. Section 16.5 of the City Charter states that “The City shall not sell or dispose of municipally owned buildings or real property for a public purpose, without first obtaining the approval, by ordinance, of three-fourths of the entire council.” Mayor Starker opened the public hearing. Staff - City Manager Patrick Goff stated that this proposal was brought to Council on October 14th and there was consensus to bring back an ordinance to approve the purchase and sale agreement. He introduced the proposed buyer Kyle Ballew. The proposed buyer of the property Kyle Ballew stated that nothing has changed since the proposal he showed Council in October and there has been a lot of pre-work done on his part and offered to answer questions from Council. Goff gave additional background information on the particular piece of land stating it is a 25,000-sf excess piece of property that was purchased by the City as part of Discovery Park construction on Kipling and 38th Ave. The land was not needed for the park. Council approved a resolution to remove the park land extension. The property was zoned commercial in 2018. The appraisal was received for $425,000 and the purchase/sale agreement does reflect that amount. The money would have to go back to the Open Space Fund since it was originally purchased with Open Space Funding. That money can be used for future Open Space projects. Public Comments None. Council Comments Council Member Larson asked for a synopsis of the business and a timeline. Ballew stated that it is going to be a business serving soft serve snoball and mini donut but will hopefully be a community gathering place. There is no inside seating. Outdoor seating only with lawn games and other activities for families. Council Member Hultlin asked about bike parking. Mr. Ballew stated that there will more than enough bike parking. He is also looking at working with another business to help provide additional car parking. Mayor Starker closed the public hearing. Council Member Weaver made a motion to adopt Council Bill No. 25-2024 - an ordinance approving the sale of city-owned real property at the intersection of West 38th Avenue and Johnson Street and, in connection therewith, authorizing execution of a purchase and sale agreement. It was seconded by Council Member Ohm. Vote: 8 Ayes. 0 Nays. The motion carried. ORDINANCES ON FIRST READING 12.Council Bill No. 26-2024 – an ordinance approving an amendment to the existing Planned Mixed-Use Development (PMUD) zoning at Clear Creek Crossing Mayor Pro Tem Stites read the Bill and Issue Statement into the Record. Issue The applicant is requesting to modify the underlying zoning for certain areas of Clear Creek Crossing to refine allowed uses, setbacks, street, plaza, and multi-modal requirements. The intent of these changes is to relocate the main restaurant and entertainment district to the western edge of the site and to create a premiere pedestrian corridor to connect users from W. 40th Avenue. Mayor Pro Tem Stites made a motion to adopt Council Bill No. 26-2024 an ordinance approving an amendment to the existing Planned Mixed-Use Development (PMUD) zoning at Clear Creek Crossing on first reading. It was seconded by Council Member Hoppe. Vote: 8 Ayes. 0 Nays. The motion carried. 13.Council Bill No. 27-2024 – an ordinance amending Chapter 26 of the Wheat Ridge Code of Laws, concerning regulation of natural medicine services and healing centers 7. Council Bill No. 28-2024 – an ordinance approving an amendment to the Prospect Park outline development plan for property located at 11600 W. 44th Avenue Council Member Snell read the Bill and Issue Statement into the Record. Issue In 2023, the Colorado General Assembly approved the Colorado Natural Medicine Act, creating a regulatory structure for natural medicines and the operation of licensed healing centers. Under the Act, the City may regulate the time, place and manner of healing centers licensed by the state, but the City may not prohibit the uses entirely. This ordinance allows healing centers in the City’s commercial, industrial, and mixed- use zone districts in a manner like medical offices. The ordinance also memorializes the state-enacted separation from schools and daycares. Council Member Snell made a motion to adopt Council Bill No. 27-2024 - an ordinance amending Chapter 26 of the Wheat Ridge Code of Laws, concerning regulation of natural medicine services and healing centers 7. Council Bill No. 28-2024 – an ordinance approving an amendment to the Prospect Park outline development plan for property located at 11600 W. 44th Avenue. It was seconded by Council Member Hoppe. Vote: 8 Ayes. 0 Nays. The motion carried. 14.Council Bill No. 28-2024 – an ordinance approving an amendment to the Prospect Park outline development plan for property located at 11600 W. 44th Avenue Council Member Larson read the Bill and Issue Statement into the Record. Issue Applewood RV Resort, LLC is requesting approval of an amendment to the Prospect Park Place ODP at property located at 11600 W. 44th Avenue. The purpose of the request is to amend the existing zoning to expand RV camping uses onto Lot 1, located on the northernmost portion of the site. Council Member Larson made a motion to adopt Bill No. 28-2024 - an ordinance approving an amendment to the Prospect Park outline development plan for property located at 11600 W. 44th Avenue. It was seconded by Council Member Dozeman. Vote: 8 Ayes. 0 Nays. The motion carried. DECISIONS, RESOLUTIONS, AND MOTIONS 15.Motion to approve installation of traffic calming devices on 41st Ave., Nelson Street, Quay Street, and Teller Street, in accordance with the requirements of the Neighborhood Traffic Management program Council Member Ohm read the Motion and the Issue Statement into the Record. Issue During the 2024 Neighborhood Traffic Management Program (NTMP), four roadway segments met the criteria to receive traffic calming based on the program’s eligibility requirements. These four projects will be constructed in 2025. Public Comments None. Council Comments Council Member Hultin asked if data collection is done after installation of speed humps/bumps regarding seeing how effective the devices are. Mikulak stated that they have been meeting regularly to create a more robust program regarding data collection and follow up. In answer to a question from Council Larson, Community Development Director Lauren Mikulak stated that the difference between a speed bump and a speed hump is that a hump is wider, and a bump is narrow. Council Member Larson asked about if lack of curbs and gutters makes a difference as to where the devices would be placed and if there was a list available of planned installations. Mikulak stated that curbs and gutters does not make a difference. She also stated that the program is designed for local neighborhood streets. Council Member Ohm made a motion to approve installation of traffic calming devices on 41st Ave., Nelson Street, Quay Street, and Teller Street, in accordance with the requirements of the Neighborhood Traffic Management program. It was seconded by Mayor Pro Tem Stites. Vote: 8 Ayes. 0 Nays. The motion carried. 16.Resolution No. 51-2024 – a resolution amending the Fiscal Year 2024 2E budget in the amount of $9,404,727 to defease the 2017 bonds and transfer remaining funds to the Capital Improvement Program fund Council Member Ohm read the Resolution and Issue Statement into the Record. Issue The 2E fund, established to separate and track revenues and expenditures commensurate with the 2017 sales tax bond issuance, has a remaining balance of approximately $12.6 million. In discussions with Council prior to the 2J bond issuance, it was agreed that $7.4 million would be used to pay down the 2017 bonds and approximately $5.2 million would be transferred to the CIP Fund to defray remaining costs of the Improve Wadsworth project. This resolution authorizes the necessary supplemental appropriations to defease the remaining debt service on the 2017 bonds, complete the transfer to the CIP Fund and close the 2E Fund. Public Comments None. Council Comments None. Council Member Ohm made a motion to adopt Resolution No. 51-2024 - a resolution amending the Fiscal Year 2024 2E budget in the amount of $9,404,727 to defease the 2017 bonds and transfer remaining funds to the Capital Improvement Program fund 10. Motion to accept the transfer of property from Mile High Flood District for a parcel of property along Clear Creek on the west side of Kipling Street. It was seconded by Mayor Pro Tem Stites. Vote: 8 Ayes. 0 Nays. The motion carried. 17.Motion to accept the transfer of property from Mile High Flood District for a parcel of property along Clear Creek on the west side of Kipling Street Council Member Weaver read the Motion and Issue Statement into the Record. Issue The Mile High Flood District and City staff have recently been working with the property owner of 4131 Kipling Street to acquire a portion of the parcel which is located within the Clear Creek floodway. The floodway is a critical area within the floodplain which cannot be developed and is essential to carry flood flows. Acquiring this property allows the City to manage flood risk, protect the floodway’s functionality, and provide trailhead improvements. Staff Presentation – City of Wheat Ridge Parks Manager gave a brief PowerPoint presentation showing a timeline throughout 2024 which includes property owners reaching out to the City, completing a coordinated interest and feasibility study, Mile High Flood District’s interest through their Floodplain Acquisition program, completing a land survey, negotiating the price, closing on the property, finalizing the parcel boundaries and site remediation and minor demolition. He showed an aerial view of the 4131 Kipling Street property as well as surrounding buildings and property. Public Comments None. Council Comments Council Member Hoppe asked about the potential purchase of the property in the rear. There is a possibility of future purchase. She then asked about the reduction of insurance for the owner if a piece of that property is purchased. Mikulak stated that more than likely the insurance is on the building rather than the property, therefore it is unlikely. Council Member Weaver made a motion to accept the transfer of property from Mile High Flood District for a parcel of property along Clear Creek on the west side of Kipling Street. It was seconded by Council Member Ohm. Vote: 8 Ayes. 0 Nays. The motion carried. 18. CITY MANAGER’S MATTERS City Manager Patrick Goff thanked all of staff for their help, especially Beth June, with the lighting ceremony. 19. CITY ATTORNEY’S MATTERS None 20. ELECTED OFFICIALS’ MATTERS Mayor and City Council Members stated their pride in the City, thanked staff for their hard work, and reported on events and activities they attended over the past weeks. 21. ADJOURNMENT There being no further business to come before City Council, Mayor Starker adjourned the meeting at 8:25 pm. _________________________________ Margy Greer, Sr. Deputy City Clerk _________________________________ Bud Starker, Mayor CITY OF WHEAT RIDGE, COLORADO STUDY SESSION NOTES Hybrid - Virtual Meeting December 16, 2024 1. Call to Order Mayor Starker called the Study Session to order at 6:30 p.m. 2. Attendance Council Members present: Jenny Snell, Rachel Hultin, Janeece Hoppe, Korey Stites, Leah Dozeman, Dan Larson, and Scott Ohm. Absent: Amanda Weaver Also present: City Manager Patrick Goff, Assistant City Manager Marianne Schilling, Economic Development Director Steve Art, Management Analyst Cole Haselip, and Senior Deputy City Clerk Margy Greer. 3. Public Comment None. 4. Wheat Ridge Prosperity Plan Issue The Economic Development Division of the City Manager’s Office and its consultant, Progressive Urban Management Associates (PUMA), have completed a final draft of an Economic Development Strategic Plan. This strategic plan is being branded as the Wheat Ridge Prosperity Plan (the Plan) and is being developed as a stand-alone document to be used by the City Manager’s Economic Development Division. PUMA and City Staff will provide an update primarily on the Plan’s Implementation Matrix, which can be found in Section A of the Appendix (Attachment 2). The final recommended plan will be presented to City Council at a future date for adoption. Economic Development Director Steve Art introduced the PUMA representatives, stating that the Plan focuses on four area goals: 1) Corridors, Nodes, and Redevelopment Opportunities; 2) Jobs, Innovation, and Light Manufacturing; 3) Attainability and Quality of Jobs; and 4) Business Support Ecosystem. The PUMA representatives gave a PowerPoint presentation going into detail regarding the Plan’s four focus areas and the goals and strategies related to same. Goal Area 1 – Corridors, Nodes and Redevelopment Opportunities Strategy 1A – Continue to work with developers, property owners and businesses to deliver a mixed-use vision for Wheat Ridge’s “main street” and create a central community hub along West 38th Avenue between Harlan and the Lutheran Legacy Campus. • Strategy 1B – Focus on key nodes and activity centers along 44th Avenue for infill development, business recruitment, and public realm investment in the mid-to-near- term, and longer-term planning efforts to make the full corridor more walkable and dynamic. • Strategy 1C – Continue investments in the 29th and 26th Avenue commercial nodes to promote greater visibility, branding and public improvements. • Strategy 1D – Attract and retain an appropriate mix of chain and local retail and businesses along the regional-serving corridors. • Strategy 1E – Encourage commercial property owners to make investments and building upgrades for business tenants using a “carrot and stick” approach. • Strategy 1F – Invest in redevelopment areas abutting I-70. • Strategy 1G – Support the community’s vision for the Lutheran Legacy Campus redevelopment and consider compatible ‘right-sized’ commercial and innovative uses. • Strategy 1H – Support neighborhood-serving amenities and retail opportunities within walking distance of new multi-family housing development and transit-oriented development. Goal Area 2 • Strategy 2A – Target efforts in industrial zoned areas to retain industrial uses and to attract additional light manufacturing/creative businesses, particularly in the General Production Center zones identified in the City Plan. • Strategy 2B – Expand Wheat Ridge’s inventory of flex space for innovative firms, including R&D’s, biomedical, creative manufacturing, and other related uses. • Strategy 2C – Attract small, niche professional service employment opportunities. • Strategy 2D – Explore incentives and programs to spur innovative start-up concepts. • Strategy 2E – Support workforce development initiatives that bolster key industries, including manufacturing. Goal Area 3 • Strategy 3A – Invest in mobility improvements to improve ease of biking and walking to business districts. • Strategy 3B – Install public art along trails and corridors to create a unique experience for residents and visitors. • Strategy 3C – Enhance gateways to Wheat Ridge’s business districts through design and public realm improvements. • Strategy 3D – Implement recommendations from the 2023 Wheat Ridge Housing Plan to increase housing attainability. • Strategy 3E – Implement recommendations from the Wheat Ridge Sustainability Plan that encourage businesses to operate more energy and resource-efficient. Goal Area 4 • Strategy 4A – Maintain and refine Economic Development functions and focus on providing hands-on support for existing and prospective businesses. • Strategy 4B – Implement improvements to business permitting and licensing and expand awareness about codes and processes. • Strategy 4C – Improve support systems for emerging entrepreneurs and elevate opportunities for BIPOC- and women and nonbinary owned businesses. • Strategy 4D – Improve coordination with external partners to support the business community, and market Wheat Ridge with a unified voice. • Strategy 4E – Re-align business support organizations to create a more balanced public-private partnership for economic development. • Strategy 4F – Redefine priorities for Renewal Wheat Ridge (URA) • Strategy 4F – Maintain partnerships with the JeffCo EDC, neighboring municipalities, community colleges, and other regional partnerships. A question-and-answer period followed the PowerPoint presentation between City Council Members and PUMA representatives. Steve Art explained that the City Plan, Sustainability Plan and others all work together and there is a coordinated effort with staff to ensure conformity. Council Comments Discussion included office space, flex space, private/public partnerships, north/south corridor businesses vs. east/west corridor buildings, traffic and traffic management including the new improvements to Wadsworth Blvd., working with CDOT to address some of the traffic issues, density, sales tax, walkability, businesses up for sale, lack of self-promotion, amplifying the message of Wheat Ridge being a great place to have a business, bringing in national retailers, serving neighborhoods, affordability, the City’s investment via the annual budget, sharing of ideas and opportunities, building excitement and passion, implementing the ideas in the Plan, and moving forward. PUMA representatives and Steve Art stated that many of these issues are included in the Plan detail. After much discussion, there was consensus from City Council to move the Plan, as presented, forward. 5. Legislative Advocacy Program Update Issue The Legislative Committee held its inaugural meeting on December 3, 2024. This memo provides a status update from that meeting and presents the current draft of the Legislative Agenda, threshold criteria, and priority areas. No action is requested from the City Council currently. Staff Presentation Cole Haselip, Management Analyst for the City, gave the background regarding the Council asking to move forward with a Legislative Committee. He explained that the Committee consisted of the Mayor, Chair Council Member Hultin, and Council Member Larson. He stated that the Legislative Committee met on December 3rd and reviewed the Legislative Agenda provided by staff which focuses on the following key areas: Home Rule, Community Development, Economic Development, Affordable Housing, Homelessness, Public Safety, Infrastructure & Transportation, Sustainability, and Parks & Recreation. He stated the Legislative Agenda is designed to be a document which outlines positions on a variety of issues, types that Council would support or oppose. Bills will be reviewed to see how they impact Wheat Ridge and if Council adopts an advocacy resolution, it may trigger lobbying or other similar activities. At the December 3rd Legislative Committee Meeting, members considered the Agenda and are reviewing it for future adoption by Council. They want to ensure that it aligns with Wheat Ridge and with CML (Colorado Municipal League). Haselip stated there was no action required by Council at this time, but wanted to ensure Council was being kept informed every step of the way. Council Member Hultin stated that while the documents state that the Committee is looking at taking a position on 3-5 bills, that number may change depending on the types of bills being presented this year and how many the Committee wishes to move forward on. 6. Staff Reports City Manager Patrick Goff wished everyone a Merry Christmas and stated the next Study Session was scheduled for January 6th and the next regular meeting would be held on January 13th. 7. Elected Officials Reports Mayor and Council Members reported on recent meetings and events they attended and upcoming activities in the community. 8. Adjournment With no further business to come before Council, Mayor Starker adjourned the meeting at 7:41 p.m. Margy Greer, Sr. Deputy City Clerk Korey Stites, Mayor Pro Tem PROCLAMATION NATIONAL RADON ACTION MONTH JANUARY 2025 WHEREAS, radon is a naturally occurring invisible, odorless, radioactive gas that threatens the health of our citizens and their families; and WHEREAS, radon is the second leading cause of lung cancer and leading cause among non-smokers in the U.S.; and WHEREAS, the Colorado Rocky Mountain Region has been ranked Zone 1, an area with the highest radon potential possible by the Environmental Protection Agency; and WHEREAS, recent residential radon testing has shown that more than half of Jefferson County homes tested as being at or above the U.S. Environmental Protection Agency Radon Action Level of 4.0 pCi/L (picocuries per liter of air); and WHEREAS, Jefferson County Public Health, the Colorado Department of Public Health and Environment, and the U.S. Environmental Protection Agency, and the American Lung Association are supporting efforts to encourage Americans to test their homes for radon, have elevated levels of radon reduced, and have new homes built with radon-resistant features. NOW THEREFORE, BE IT RESOLVED I, Mayor Bud Starker, and the Wheat Ridge City Council, do hereby proclaim January 2025 to be: National Radon Action Month in the City of Wheat Ridge, Colorado and encourage all residents to contact the Jefferson County Public Health Department for a radon test kit and instructions on how to test your home for radon. IN WITNESS WHEREOF, on the 13th day of January 2025. Margy Greer, Sr. Deputy City Clerk Bud Starker, Mayor ITEM NUMBER: 1a DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION MOTION TITLE: MOTION ENCUMBERING FUNDS IN THE AMOUNT OF $167,700 FOR UTILIZATION OF THE WEX FUEL CARD SYSTEM IN 2025 ☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: In 2023 the city entered into an agreement with WEX Bank to provide fuel cards for each city vehicle which can then be used at any participating gas station in their network. WEX tracks the expenses and provides one invoice to the city monthly for all fuel purchases. The program is currently being utilized by the Police Department for efficiency and as another means of having officers visible in the community. This action will encumber funds in the amount of $167,700 for all WEX purchases in 2025. PRIOR ACTION: N/A FINANCIAL IMPACT: There was no cost to the city to initiate the WEX program. $292,600 is included within the Public Works operating budget, (G/L Account No. 01-303-650-661) for 2025 fuel costs. $167,700 is recommended to be encumbered for the WEX Fuel Card Program. There is a higher cost to the city for the WEX Program since fuel is purchased at the advertised price at the gas station and, prices can fluctuate more than utilizing the bulk fuel at the Public Works Shop. However, it was determined that the convenience of the Program for the Police Department of being able to utilize nearly any gas station as well as allowing for another opportunity for officers to interact with the public was worth this increased cost. Council Action Form – 2025 WEX Fuel Card System Contract January 13, 2025 Page 2 BACKGROUND: The city entered into an agreement with WEX Bank in 2023 by approving an addendum to a State of Colorado Contract #163711 under National Association of State Procurement Officials (NASPO) Master Agreement No. 00819. Utilization of the WEX Program is allowed to other government agencies through a State of Colorado Contract #163711 under National Association of State Procurement Officials (NASPO) Master Agreement No. 00819. RECOMMENDATIONS: Staff recommends that the City Council approve an encumbrance of $167,700 for the purchase of fuel through the WEX Program for 2025. RECOMMENDED MOTION: “I move to encumber funds in the amount of $167,700 for utilization of the WEX fuel card system in 2025.” or, “I move to deny an encumbrance for fuel purchases through the WEX Program in 2025 for the following reason(s) __________________.” REPORT PREPARED/REVIEWED BY: Maria D’Andrea, Director of Public Works Patrick Goff, City Manager ATTACHMENTS: 1. WEX Fuel Card Services Agreement ATTACHMENT 1 ITEM NUMBER: 1b DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION MOTION TITLE: MOTION ENCUMBERING FUNDS IN THE AMOUNT OF $124,900 FOR BULK FUEL PURCHASE AND DELIVERY FROM SENERGY PETROLEUM IN 2025 ☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: The city provides on-site fuel tanks at the Public Works Shop to allow for fueling of city vehicles. Purchase and delivery of fuel is provided on a periodic basis from Senergy Petroleum of Arvada, Colorado. Senergy was selected as the preferred vendor based on a procurement process through the Colorado Multiple Assembly of Procurement Officials (MAPO) in 2022. This action will encumber funds in the amount of $124,900 for fuel purchases, including delivery to the Shop, in 2025. PRIOR ACTION: N/A FINANCIAL IMPACT: $292,600 is included within the Public Works operating budget, (G/L Account No. 01-303- 650-661) for 2025 fuel costs. $124,900 is recommended to be encumbered with Senergy Petroleum for on-site fueling. $167,700 is recommended to be encumbered for the WEX Fuel Card Program through a separate Council action. BACKGROUND: Arapahoe County initiated a Request for Proposal (RFP) process in 2022, on behalf of MAPO, to provide bulk fuel with delivery, to member municipalities. The agreement was extended through July 31, 2025. On average, the city has used approximately 66,500 gallons of unleaded fuel and 11,600 gallons of diesel annually over the past five years. Council Action Form – 2025 Fuel Purchase - Senergy January 13, 2025 Page 2 RECOMMENDATIONS: Staff recommends that the City Council approve an encumbrance of $124,900 for the purchase and delivery of fuel from Senergy Petroleum for 2025. RECOMMENDED MOTION: “I move to encumber funds in the amount of $124,900 for bulk fuel purchase and delivery from Senergy Petroleum in 2025.” or, “I move to deny an encumbrance for fuel purchases from Senergy Petroleum in 2025 for the following reason(s) __________________.” REPORT PREPARED/REVIEWED BY: Maria D’Andrea, Director of Public Works Patrick Goff, City Manager ATTACHMENTS: None ITEM NUMBER: 1c DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION MOTION TITLE: MOTION TO APPROVE THE PURCHASE OF SALT MATERIALS FOR SNOW AND ICE CONTROL ON CITY STREETS FROM CENTRAL SALT IN A TOTAL AMOUNT NOT TO EXCEED $135,000 ☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: The city purchases and applies deicer materials each year as part of its snow and ice control efforts. The city has participated in a cooperative bidding process through the Colorado Multiple Assembly of Procurement Officials (MAPO) to obtain the best pricing. The city will utilize a City of Fort Collins contract with Central Salt to purchase materials for 2025 in an amount not to exceed $135,000. PRIOR ACTION: N/A FINANCIAL IMPACT: Funds for the purchase of these materials are included in the Public Works Department Operating Budget, Account Number 01-303-650-660, Operating Supplies. BACKGROUND: The Public Works Department is responsible for performing snow and ice control on city streets. The Department takes a proactive approach by applying granular deicing materials prior to and during snowstorm events to prevent the formation of ice and accelerate the melting of snow. The city minimizes the use of sand for snow and ice control as it contributes to the amount of small particulate matter in the air. Granular deicers consist of a product called Council Action Form – 2025 Salt Purchase January 13, 2025 Page 2 Ice Slicer, which is a complex rock salt material as well as common sodium chloride (salt). Periodically, the Colorado Multiple Assembly of Procurement Officials (MAPO) will solicit member agencies estimated needs for salt materials and issue one cooperative request for bids. Vendors provide a cost per ton for each agency, based on the agencies’ estimated quantities and other factors such as delivery, location, etc. In 2024, the City of Fort Collins entered into a contract with three vendors for salt materials. The Fort Collins contracts allow other public agencies to purchase off the award of that bid as a cooperative user. Central Salt has provided a price of $88.56 per ton to the City of Wheat Ridge for the 2024/2025 snow season. The price reflects the cost to both supply and deliver the material to the Public Works Shop. Most city facilities cannot hold all the material used in a typical year. Therefore, the contract allows each agency to order delivery of materials, as needed. RECOMMENDATIONS: Staff recommends utilizing the City of Fort Collins contract with Central Salt to purchase salt materials for snow and ice control for a not-to-exceed amount of $135,000. RECOMMENDED MOTION: “I move to approve the purchase of salt materials for snow and ice control on city streets from Central Salt in a total amount not to exceed $135,000.” or, “I move to deny the approval of the purchase of salt materials for the following reason(s): __________________.” REPORT PREPARED/REVIEWED BY: Maria D’Andrea, Director of Public Works Patrick Goff, City Manager ATTACHMENTS: 1. Fort Collins Contract Extension Letter & 2024/2025 Rates May 22, 2024 Central Salt Attn: Lori Young 1420 State Hwy 14 Lyons, KS 67554 RE: Contract Renewal, 9800 - MAPO Salt Dear Ms. Young: The City of Fort Collins wishes to extend the agreement term for the above captioned contract pursuant to the existing terms and conditions for one (1) additional year, July 15, 2024 through July 14, 2025 and the following: 1) Revised contract rates effective July 15, 2024, as defined in the attached. If the renewal is acceptable to your firm, please sign this letter in the space provided and attach a current copy of your insurance certificate naming the City as an additional insured on General Liability and Automobile Liability and including proof of Workers’ Compensation/ Employers’ Liability Insurance within the next fifteen days. If you wish to propose any changes to the existing agreement prior to renewal, please do not sign this renewal and provide details of your requested change for review and consideration. If you do not want to renew this contract, please provide written notification stating the reason for non- renewal. Please contact Adam Hill, Senior Buyer at (970) 221-6777 or adhill@fcgov.com if you have any questions regarding this matter. Sincerely, Gerry Paul Purchasing Director __________________________________________ ____________________________ Signature Date (Please indicate your desire to renew 9800 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GP: kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: EAA71676-AA2A-4CF1-A8F9-24AD1B57BC43 5/22/2024 City Tons Central Salt Current Price Proposed Increase Proposed 24- 25 Pricing Fort Collins 9,000 62.72$ 3.00%64.60$ Thornton, City of 3,000 85.93$ 2.50%88.08$ Golden, City of 400 86.21$ 2.50%88.37$ Adams County 4,000 86.80$ 2.50%88.97$ Wheat Ridge, City of 1,600 86.40$ 2.50%88.56$ Aurora, City of 2,657 85.96$ 2.50%88.11$ Westminster, City of 3,000 85.66$ 2.50%87.80$ Brighton, City of 200 85.02$ 2.50%87.15$ Araphoe County 600 86.53$ 2.50%88.69$ Arvada, City of 8,000 83.44$ 2.50%85.53$ El Paso County 3,000 90.00$ 2.50%92.25$ Northglenn, City of 500 87.49$ 2.50%89.68$ Lakewood, City of 5,000 84.96$ 2.50%87.08$ Greeley, City of 4,000 90.09$ 2.50%92.34$ Loveland, City of 100 92.24$ 2.50%94.55$ DocuSign Envelope ID: EAA71676-AA2A-4CF1-A8F9-24AD1B57BC43 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGG $JECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH-STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE Lockton Companies Three City Place Drive, Suite 900 St. Louis MO 63141-7081 (314) 432-0500 midwestcertificates@lockton.com BSC Holding, Inc. Lyons Salt Company Central Salt, LLC 10955 Lowell Avenue, Suite 500 Overland Park KS 66210 KISMI Starr Indemnity & Liability Company 38318 Lloyds of London HDI Global Insurance Company 41343 HDI Specialty Insurance Company 16131 Group Ark Insurance Limited X X 1,000,000 1,000,000 10,000 1,000,000 2,000,000 2,000,000 X 2,000,000 XXXXXXX XXXXXXX XXXXXXX XXXXXXX X X 10,000,000 10,000,000 XXXXXXX N X 1,000,000 1,000,000 1,000,000 Excess Liability $15,000,000 Aggregate $15,000,000 Each Occurrence B 1000679547241 4/30/2024 4/30/2025 E GLCD5717703S 4/30/2024 4/30/2025 C ENVX0000402-24 4/30/2024 4/30/2025 D BMCAS2400262 4/30/2024 4/30/2025 C NAMCA2401548 4/30/2024 4/30/2025 A CUCD5717803S 4/30/2024 4/30/2025 B 1000095616241 4/30/2024 4/30/2025 B 1000005331 (AOS)4/30/2024 4/30/2025B1000005332 (Retro)4/30/2024 4/30/2025B1000014082241 (OH Excess)4/30/2024 4/30/2025 4/30/2025 1406982 Y N Y N N N N 4/30/2024 N N 15504929 15504929 XXXXXXX CITY OF FORT COLLINS 215 N. MASON ST. 2ND FLOOR PO BOX 580 FORT COLLINS CO 80522 CITY OF FORT COLLINS IS ADDITIONAL INSURED UNDER GENERAL LIABILITY AND AUTOMOBILE LIABILITY AS REQUIRED BY WRITTEN CONTRACT. X See Attachment DocuSign Envelope ID: EAA71676-AA2A-4CF1-A8F9-24AD1B57BC43 CITY OF FORT COLLINS 215 N. MASON ST. 2ND FLOOR PO BOX 580 Lockton Companies Three CityPlace Dr, Suite 900 / St. Louis, MO 63141-7088 314-432-0500 / lockton.com FORT COLLINS CO 80522 To whom it may concern: In our continuing effort to provide timely certificate delivery, Lockton Companies is transitioning to paperless delivery of Certificates of Insurance. To ensure electronic delivery for future renewals of this certificate, we need your email address. Please contact us via one of the methods below, referencing Certificate ID 15504929. • Email: STL-edelivery@lockton.com • Phone: (866) 728-5657 (toll-free) If you received this certificate through an internet link where the current certificate is viewable, we have your email and no further action is needed. In the event your mailing address has changed, will change in the future, or you no longer require this certificate, please let us know using one of the methods above. The above inbox is for providing e-Delivery email addresses for next year’s renewal certificates ONLY. Your information will be input within 90 days. Thank you for your cooperation and willingness in reducing our environmental footprint. Lockton Companies Attachment Code: D545910 Master ID: 1406982, Certificate ID: 15504929 DocuSign Envelope ID: EAA71676-AA2A-4CF1-A8F9-24AD1B57BC43 ITEM NUMBER: 1d DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION MOTION TITLE: MOTION TO AWARD A CUSTODIAL SERVICES CONTRACT AND APPROVE SUBSEQUENT PAYMENTS IN AN AMOUNT NOT TO EXCEED $419,350 TO S&B CONFLUENCE d/b/a JANI-KING OF COLORADO AND APPROVE A CONTINGENCY IN THE AMOUNT OF $12,000 AS REQUESTED FOR UNFORSEEN CUSTODIAL EXPENSES ☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: The City’s various facilities require consistent custodial service. Ensuring clean and hygienic public and workspaces is fundamental to the safe operation of the city organization and community services. Staff is recommending approval of a contract to S&B Confluence d/b/a Jani-King of Colorado in the amount of $419,350 plus a contingency for unforeseen items of $12,000 for the 2025 calendar year. PRIOR ACTION: N/A FINANCIAL IMPACT: Funding for this contract is budgeted in the General Fund and is currently appropriated in the Central Services account of 01-610-700-704. Staff negotiated the pricing for 2025 with the owner’s representative. The table below shows a comparison of the 2023, 2024 and 2025 pricing: Service 2023 2024 2025 General Janitorial Services in various buildings ($/month) $35,768.45 $34,945.83 $34,945.83 Yearly Total $429,221.40 $419,350.00 $419,350.00 Council Action Form – 2025 Custodial Services January 13, 2025 Page 2 As Requested Services ($/sq foot) Hot water carpet cleaning $0.25 $0.30 $0.30 Machine scrub of hard floors $0.25 $0.30 $0.30 Strip & wax of hard floors $0.45 $0.55 $0.55 BACKGROUND: The city has over 142,000 square feet of facilities that require frequent and quality custodial service. Each facility has differing custodial needs because of the different uses of space within it. The goal is to provide a high level of public and environmental health and safety. The specifics of each facility’s custodial needs have been identified and will be addressed through this contract. In addition, pricing was sought for periodic carpet cleaning, and stripping and waxing of hard surface floors. An RFP for city-wide custodial services was issued in June 2022. A contract was issued to S&B Confluence d/b/a Jani-King of Colorado for the remainder of 2022 with an allowance to renew it for up to four, additional one-year periods. The contract was renewed in 2023 and 2024 and is recommended to be renewed again for 2025. RECOMMENDATIONS: Staff recommends award of a contract to S&B Confluence d/b/a Jani-King of Colorado in an amount not to exceed $419,350 and approve a contingency in the amount of $12,000 to provide for as requested and unforeseen custodial or cleaning needs. RECOMMENDED MOTION: “I move to award a custodial services contract and approve subsequent payments in an amount not to exceed $419,350 to S&B Confluence d/b/a Jani-King of Colorado and approve a contingency in the amount of $12,000 for unforeseen custodial expenses.” or, “I move to deny award of a custodial services contract, for the following reason(s)_______________.” REPORT PREPARED/REVIEWED BY: Maria D’Andrea, Director of Public Works Patrick Goff, City Manager ATTACHMENTS: 1. S&B Confluence Proposal ATTACHMENT 1 ITEM NUMBER: 1e DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION RESOLUTION NO. 01-2025 TITLE: A RESOLUTION AMENDING THE RIGHT-OF-WAY MAINTENANCE SERVICES AGREEMENT WITH TERRACARE ASSOCIATES, LLC TO ACCEPT A 3% INCREASE IN COMPENSATION FOR 2025 ☐PUBLIC HEARING ☐BIDS/MOTIONS ☒RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: The City currently contracts annually for mowing, weed prevention and mitigation, and trash pickup in various right-of-way areas. Terracare Associates, LLC was selected in 2023 through a competitive bid process. This amendment accepts a request for a 3% increase in compensation for 2025. PRIOR ACTION: Terracare Associates LLC was selected to provide right-of-way maintenance services through a competitive process in 2023. The original contract was approved by Resolution on April 10, 2023. The contract states that the City may renew the agreement for up four (4) additional one-year periods. It also states that pricing will remain firm for each renewal period, unless Contractor provides written justification showing increases on their end. Annual increase not to exceed 3% annually. FINANCIAL IMPACT: Funding for this contract is budgeted in General Fund account 01-603-700-704 (contract services). The funds shall provide for all general contractor costs as identified in the original bid package. Updated itemized costs for each service have been provided by the contractor. BACKGROUND: The City’s maintenance of sidewalks and right-of-way program has been in effect since 2005. This is a multi-year program contract, typically awarded for one year with the Council Action Form – ROW Maintenance Services Agreement January 13, 2025 Page 2 option to renew for four additional one-year periods. Although the previous contract was signed in 2021, with an extension in 2022, the City needed to go through the formal solicitation process again in 2023 because four (4) right-of-way areas were added after the contract was signed in 2021: • 44th Avenue medians from Tabor Street to Ward Road • Robb Street & 52nd Avenue pond • I-70 South Frontage Road, Kipling Street to Carr Street • I-70 and Kipling landscapes Paying for these services out-of-contract, on a time and materials basis, was far more expensive than what would be included in a typical ROW contract. The total service area for this contract is around 34 acres. The scope of work includes year-round services, as and where needed. Staff anticipates 5 cycles of chemical weed control, 7 cycles for mowing and trimming services, and 12 cycles each for trash and debris removal and for sidewalk/median cleaning. RECOMMENDATIONS: Staff recommends approval of the amendment to the Right-of-Way Maintenance Services Agreement with Terracare Associates, LLC to accept a 3% increase in compensation for 2025. RECOMMENDED MOTION: “I move to approve Resolution No. 01-2025, a resolution amending the Right-of-Way Maintenance Services Agreement with Terracare Associates, LLC to accept a 3% increase in compensation for 2025.” Or, “I move to postpone indefinitely Resolution No. 01-2025, a resolution amending the Right-of-Way Maintenance Services Agreement with Terracare Associates, LLC to accept a 3% increase in compensation for 2025 for the following reason(s).” REPORT PREPARED/REVIEWED BY: Benny Paiz, Manager of Parks, Forestry and Open Space Karen O’Donnell, Director of Parks and Recreation Patrick Goff, City Manager ATTACHMENTS: 1. Resolution 01-2025 2. Amendment ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 01 SERIES OF 2025 TITLE: A RESOLUTION AMENDING THE RIGHT-OF-WAY MAINTENANCE SERVICES AGREEMENT WITH TERRACARE ASSOCIATES, LLC TO ACCEPT A 3% INCREASE IN COMPENSATION FOR 2025 WHEREAS, the City’s maintenance of sidewalks and right-of-way program has been in effect since 2005; and WHEREAS, a new bid solicitation was required in 2023, with Terracare Associates LLC selected as the successful bidder; and WHEREAS, the contract allows for an increase in compensation each year, not to exceed 3%; and WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF WHEAT RIDGE, COLORADO AS FOLLOWS: Section 1. City Council hereby approves the contract amendment. Section 2. This Resolution shall be effective upon adoption. DONE AND RESOLVED this 13th day of January 2025. Bud Starker, Mayor ATTEST: Margy Greer, Sr. Deputy City Clerk [SEAL] 1.Article 1- Scope of Work: a.There are no changes to the original scope of work. The purpose of this amendment is to capturecost increases for the second renewal period of the agreement. 2.Article 2- Term a.There are no changes to the contract term. Terracare has successfully completed the first andsecond contract years and the City wishes to extend the agreement into the second of 4 renewalperiods available per the contract. 3.Article 3- Compensation: a.Terracare is requesting a 3% increase on the agreed upon 2024 rates for this renewal period; billingwill be in accordance with the table shown below.b.The not to exceed amount based on a 3% annual increase is: $ ITEM ESTIMATED QUANTITY UNIT DESCRIPTION 2025 PER FREQUENCY PRICE FREQUENCY 2025 TOTAL 1 618,787 SQ FT CHEMICAL WEED CONTROL $ 6,487.59 7 $ 45,413.14 2 1,213,929 SQ FT MOWING AND TRIMMING $ 6,219.01 7 $ 43,533.04 3 1,832,716 SQ FT TRASH AND DEBRIS REMOVAL $ 4,598.93 12 $ 55,187.14 4 618,787 SQ FT SIDEWALK/MEDIAN CLEANING $ 2,197.84 12 $ 26,374.14 TOTAL $ 170,507.45 Each party has reviewed the items contained within this amendment and recommend executing this amendment to proceed with the agreed upon Statement of Work. _____________________________________ ___________ Whitney Mugford-Smith, Procurement Manager Date _____________________________________ ___________ Benny Paiz, Parks, Forestry, & Open Space Manager Date _____________________________________ ___________ Karen O’Donnell, Director of Parks & Recreation Date CITY OF WHEAT RIDGE AMENDMENT TO #23-0103 Right of Way Maintenance Services AGREEMENT AMENDMENT #2, Date: December 12, 2024 Pursuant to the original contract with Terracare Associates, LLC, 7272 S. Eagle St., Centennial, CO 80112, regarding right of way maintenance services for the Parks, Forestry, and Open Space Division, the City hereby authorizes the amendment to the contract as follows: ATTACHMENT 2 In Witness whereof, the parties hereto have executed or caused to be executed by their duly authorized officials, this Amendment in two (2) copies, each of which shall be deemed an original on the date first written. “CITY” “CONTRACTOR” City of Wheat Ridge Terracare Associates, LLC 7500 West 29th Avenue 7272 S. Eagle St. Wheat Ridge, CO 80033 Centennial, CO 80112 By: By: ________________________________ ___________________________ Patrick Goff, City Manager Authorized Signature ________________________________ ___________________________ Date Date ___________________________ Title ___________________________ Print or Type Name TERRACARE ASSOCIATES | 7272 S. Eagle St. | Centennial, CO 80112 | Office: 720 587 2570 December 2, 2024 City of Wheat Ridge 7500 W. 29th Avenue Wheat Ridge, Colorado 80033 Attention: Whitney Mugford-Smith, NIGP-CPP, CPPB Subject: Contract Extention-23-0103 ROW Maintenance Contract. Dear Whitney TERRACARE ASSOCIATES, LLC welcomes the opportunity to renew the ROW Maintenance Contract for the 2025 calendar year and continue our partnership with the city. We’re requesting an increase of 3% on the 2024 prices for the year 2025 that are reflected as follows: Please let me know if you have any questions or require additional information. Respectfully, Antonio DeLuna-Martinez Sr Project Manager Cell: 303-210-6685 | Antonio.DeLuna@myterracare.net Terracare Associates, LLC. CITY OF WHEAT RIDGE AMENDMENT TO Contract # 23-0103 Right of Way Maintenance Services ACQUISITION AGREEMENT AMENDMENT #1, Date: December 1, 2023 Pursuant to the original contract with Terracare Associates, LLC, 7272 S. Eagle St., Centennial, CO 80112, regarding right of way maintenance services for the Parks, Forestry, and Open Space Division, the City hereby authorizes the amendment to the contract as follows: 1. Article 1- Scope of Work: a. There are no changes to the original scope of work. The purpose of this amendment is to capture cost increases for the first renewal period of the agreement. 2. Article 2- Term a. There are no changes to the contract term. Terracare has successfully completed the first contract year and the City wishes to extend the agreement into the first of 4 renewal periods available per the contract. 3. Article 3- Compensation: a. Terracare Associates is requesting a 2% on the agreed upon 2023 rates for the first renewal period; billing will be in accordance with the table shown below b. The not to exceed amount based on a 2% annual increase is: $165,541.22. ITEM ESTIMATED QUANTITY UNIT DESCRIPTION 2024 PER FREQUENCY PRICE FREQUENCY 2024 TOTAL 1 618,787 SQ FT CHEMICAL WEED CONTROL $ 6,298.63 7 $ 44,090.43 2 1,213,929 SQ FT MOWING AND TRIMMING $ 6,037.87 7 $ 42,265.09 3 1,832,716 SQ FT TRASH AND DEBRIS REMOVAL $ 4,464.98 12 $ 53,579.74 4 618,787 SQ FT SIDEWALK/MEDIAN CLEANING $ 2,133.83 12 $ 25,605.96 TOTAL $ 165,541.22 Each party has reviewed the items contained within this amendment and recommend executing this amendment to proceed with the agreed upon Statement of Work. _____________________________________ ___________ Whitney Mugford-Smith, Procurement Manager Date _____________________________________ ___________ Benny Paiz, Parks, Forestry, & Open Space Manager Date _____________________________________ ___________ Karen O’Donnell, Director of Parks & Recreation Date _____________________________________ ___________ Patrick Goff, City Manager Date In Witness whereof, the parties hereto have executed or caused to be executed by their duly authorized officials, this Amendment in two (2) copies, each of which shall be deemed an original on the date first written. “CITY” “CONTRACTOR” City of Wheat Ridge Terracare Associates 7500 West 29th Avenue 7272 S. Eagle St. Wheat Ridge, CO 80033 Centennial, CO 80112 By: By: ________________________________ ___________________________ Bud Starker, Mayor Authorized Signature ________________________________ ___________________________ Date Date ___________________________ Title ___________________________ Print or Type Name TERRACARE ASSOCIATES | 7272 S. Eagle St. | Centennial, CO 80112 | Office: 720 587 2570 November 28, 2023 City of Wheat Ridge 7500 W. 29th Avenue Wheat Ridge, Colorado 80033 Attention: Whitney Mugford-Smith, NIGP-CPP, CPPB Subject: Contract Extention-23-0103 ROW Maintenance Contract. Dear Whitney TERRACARE ASSOCIATES, LLC welcomes the opportunity to renew the ROW Maintenance Contract for the 2024 calendar year and continue our partnership with the city. The latest CPI (Consumer Price Index) publication for September 2023 has an increase of 4% for Denver- Aurora-Lakewood area and based on that we’re requesting an increase of 2% on the 2023 prices for the year 2024 that are reflected as follows: ITEM ESTIMATED QUANTITY UNIT DESCRIPTION 2024 PER FREQUENCY PRICE FREQUENCY 2024 TOTAL 1 618,787 SQ FT CHEMICAL WEED CONTROL $ 6,298.63 7 $ 44,090.43 2 1,213,929 SQ FT MOWING AND TRIMMING $ 6,037.87 7 $ 42,265.09 3 1,832,716 SQ FT TRASH AND DEBRIS REMOVAL $ 4,464.98 12 $ 53,579.74 4 618,787 SQ FT SIDEWALK/MEDIAN CLEANING $ 2,133.83 12 $ 25,605.96 TOTAL $ 165,541.22 Please let me know if you have any questions or require additional information. Respectfully, Antonio DeLuna-Martinez Sr Project Manager Cell: 303-210-6685 | Antonio.DeLuna@myterracare.net Terracare Associates, LLC. RFP-23-Right of Way Maintenance Services Contract #23-0103 THIS AGREEMENT made this day of April XX, 2023 by and between the City of Wheat Ridge, Colorado, hereinafter referred to as the “City” or “Owner” and Terracare Associates, LLC, 7272 S. Eagle St., Centennial, CO 80112 hereinafter referred to as the “Contractor.” WITNESSETH, that the City of Wheat Ridge and the Contractor agree as follows: ARTICLE 1 – SERVICES The Contractor will serve as the City’s contractor and provide at a minimum all the professional services regarding right of way maintenance services for the Parks, Forestry, and Open Space division of the Parks and Recreation Department required as per the agreed upon scope of work, more fully described in the contractor’s response (Exhibit A) and the original request (Exhibit B) incorporated herein by reference. ARTICLE 2 – TERM The work to be performed under this agreement may commence promptly after receipt of a fully-executed copy of the agreement, to the extent that the Contractor has been authorized to proceed by the City. This agreement will remain in effect through the end of 2023. The City may renew the agreement for up four (4) additional one-year periods. The agreement will be automatically renewed only if: • The work has not been completed per the agreed upon Statement of Work • The City fails to contact your firm prior to the end of the current term regarding the desire to renew. • Pricing remains the same or does not exceed a 3% annual increase • The scope of work or specifications are not changed or modified. If at the end of each year the City desires to rebid, or the Contractor’s performance is not acceptable, the City and Contractor may elect to continue the agreement on a month-to-month basis until the rebid process is complete. ARTICLE 3 – PAYMENT AND FEE SCHEDULE It is understood and agreed by and between the parties hereto, that the City will pay the Contractor for services provided, and the Contractor will accept a not-to-exceed amount of one hundred sixty-two thousand, two hundred ninety-five dollars and thirty-one cents, ($162,295.31) as full payment for such services. Pricing will remain firm for each renewal period, unless Contractor provides written justification showing increases on their end. Annual increase not to exceed 3% annually. The City operates on a calendar year as its fiscal year; as such, all invoices must be received no later than December 20, in order to be processed in the same calendar year. A. Invoices by Task Invoices will be submitted monthly by the Contractor for services performed and expenses incurred, pursuant to this agreement during the prior month. Payment is then made to the Contractor within thirty (30) DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 days of receipt via Electronic Funds Transfer (EFT). The City may elect the alternative method of payment by the Treasurer’s Office through proper accounting procedures. B. Funding There is in effect within the City of Wheat Ridge, Colorado, a provision of the City’s Code of Laws which limits the amount for which the City will be liable to the amount expressly appropriated by the City Council, either through budgeted appropriation, or contract or bid award. The contractor is specifically advised of the provisions of this portion of the Code of Laws of the City of Wheat Ridge, which was enacted pursuant to Ordinance 787, Series of 1989, and expressly incorporated herein. This contract is specifically subject to the provisions of said Ordinance and adopted Code Section. ARTICLE 4-SALES AND USE TAXES Don’t include sales or use tax in invoices, as the City of Wheat Ridge is exempt from City, County, State, and Federal sales and excise taxes. Certificates will be issued upon request. City of Wheat Ridge Sales Tax Exempt: 98-03515 ARTICLE 5 – INDEPENDENT CONTRACTOR In performing the work under this agreement, the Contractor acts as an independent contractor and is solely responsible for necessary and adequate worker’s compensation insurance, personal injury and property damage insurance, as well errors and omissions insurance. The Contractor, as an independent contractor, is obligated to pay Federal and State income tax on monies earned. The personnel employed by the Contractor are not and will not become employees, agents, or servants of the City because of the performance of any work by this agreement. The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this agreement, and that it has not paid or agreed to pay any company or person—other than bona fide employees working solely for the Contractor—any commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this agreement. For breach or violation of this warranty the City will have the right to annul this agreement without liability or in its discretion to deduct from the agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE 6 – INSURANCE In accordance with Article 4 above, the Contractor will furnish a certificate of insurance upon notification of award, and prior to performance. Work will not commence under this agreement until the Contractor has submitted to the City and received approval thereof, a certificate of insurance showing compliance with the following minimum types and coverages of insurance: Type of Insurance Minimum Limits of Liability Worker’s Compensation, Coverage A Statutory, including occupational disease coverage for all employees at work site. Employer Liability, Coverage B $500,000 per person $500,000 per accident $500,000 each disease Commercial General Liability (including Premises-Operations, Independent Contractor’s Protective, Broad Form Property Damage, and Contractual Liability) • Bodily Injury • Property Damage $1 million per occurrence $2 million aggregate $1 million per occurrence $2 million aggregate DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 An endorsement covering any explosion, collapse, and underground exposures, “XCU,” in the Commercial General Liability policy is also required. Comprehensive Automotive Liability (owned, hired, and non-owned vehicles) • Bodily Injury • Property Damage $2 million per occurrence $2 million per occurrence The City of Wheat Ridge will be named as additional insured on all liability policies. Insurance must include provisions preventing cancellation without 30 days prior notice by certified mail to the City. Nothing herein will be deemed or construed as a waiver of any of the protections to, which the agencies may be entitled pursuant to the Colorado Governmental Immunity Act, Sections 24-10-101, CRS, as amended. ARTICLE 7 – INDEMNIFICATION The Contractor agrees to indemnify, defend, and to hold the City and its agents, officials, officers and employees harmless for, from and against any and all claims, suits, expenses, damages, or other liabilities—including reasonable attorney fees and court costs arising out of damage or injury to persons, entities, or property causes or sustained by any person or persons to the extent caused by the negligent performance or failure of the Contractor to provide services pursuant to the terms of this agreement. ARTICLE 8 – EQUAL EMPLOYMENT OPPORTUNITY The Contractor will not discriminate against any employee or applicant for employment because of age, race, color, religion, sex, or national origin. The Contractor must adhere to acceptable affirmative action guidelines in selecting employees and will ensure that employees are treated equally during employment, without regard to age, race, color, religion, sex, or national origin. Such action includes —but is not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training—including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices provided by the local public agency setting forth the provisions of this nondiscrimination clause. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this agreement so that such provisions will be binding upon each subcontractor—provided that the foregoing provisions will not apply to contracts or subcontracts for standard commercial supplies or raw materials. ARTICLE 9 – CHARTER, LAWS, AND ORDINANCES The Contractor at all times during the performance of this agreement, agrees to strictly adhere to all applicable Federal, State, and local laws, rules, regulations, and ordinances that affect or govern the work as contemplated under this agreement. ARTICLE 10 – LAW AND VENUE The laws of the State of Colorado will govern as to the interpretation, validity, and effect of this agreement. The parties agree that venue and jurisdiction for disputes regarding performance of this contract is with the District Court of Jefferson County, Colorado. ARTICLE 11 – TERMINATION The Contractor acknowledges that his failure to accomplish the work as described will be considered a material breach of the contract and entitle the City to consequential damages resulting from failures, acts, or omissions— including, but not limited to re-procurement costs, insufficient or improper work. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 The City and the Contractor agree that this agreement may be canceled for cause by either party, with a fifteen (15) day prior written notice. The cost of completing the portion of the work which remains unperformed at the time of such termination will be deducted from the contract price before payment is made. The City may terminate the agreement for its convenience, upon thirty (30) days written notice. In the event of such termination the Contractor will be paid for all work and expenses incurred up until the time of such termination. All work accomplished by the Contractor prior to the date of such termination will be recorded, and tangible work documents will be transferred to and become the sole property of the City, prior to payment for services rendered. ARTICLE 12 – NOTICES Contact Information City Contractor Name: Mark Ruote Justin Stewart Office Phone: 303-205-7553 720-587-2570 Email Address: mruote@ci.wheatridge.co.us Justin.stewart@myterracare.net Address: 7490 W 45th Ave. 7272 S. Eagle St. City, State, Zip Code Wheat Ridge, CO 80033 Centennial, CO 80112 ARTICLE 13 – ASSIGNMENT AND SUBCONTRACTORS The duties and obligations of the Contractor arising hereunder cannot be assigned, delegated, nor subcontracted except with the express written consent of the City. The subcontractors permitted by the City will be subject to the requirements of this agreement, and the contractor is responsible for all subcontracting arrangements, as well as the delivery of services as set forth in this agreement. The contractor is responsible for the performance of any subcontractor. ARTICLE 14 – SEVERABILITY To the extent that the agreement may be executed and performance of the obligations of the parties may be accomplished within the intent of the agreement, the terms of this agreement are severable. Should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure will not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof will not be construed as a waiver of any other term, or the same term upon subsequent breach. ARTICLE 15 – INTEGRATION OF UNDERSTANDINGS This agreement is intended as the complete integration of all understanding between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto will have any force and effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other amendment hereto will have any force or effect unless embodied in writing and signed by an authorized representative of the City and the contractor. ARTICLE 18 - DISADVANTAGED BUSINESS ENTERPRISES Disadvantaged business enterprises are afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. Consultants will insert this provision in all sub-contracts for any work covered by this Agreement, so that it will be binding upon each sub- consultant or sub-contractor providing labor or services. ARTICLE 19 – OWNERSHIP OF CONTRACT PRODUCTS All products produced from the awarded contract will be the sole property of the City. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ARTICLE 20 - COOPERATIVE PROCUREMENT The City of What Ridge encourages and participates in cooperative procurement endeavors undertaken by or on behalf of other governmental agencies including the Multiple Assembly of Procurement Officials (MAPO) and the Cooperative Educational Purchasing Council (CPEC). We hereby request that and member of MAPO/CPEC by permitted to avail itself of this contract and purchase as specified by the contract resulting from this solicitation request, at the contract prices established therein. Each governmental entity would establish its own contract, issue its own orders, be invoiced directly, make its own payments and issue its own exemption certificates as required. It is understood and agreed that the City of Wheat Ridge is not a legally binding party to any contractual agreement made between another governmental entity and the successful vendor as a result of this solicitation. The City will not be liable for any costs or damages incurred by any other entity. ARTICLE 21 – INTERNAL TEAM REVIEW Each party has reviewed the items contained within this contract and recommend executing this contract to proceed with the agreed upon Statement of Work. ______________________________________ __________ Whitney Mugford-Smith, Procurement Manager Date Signed ______________________________________ __________ Mark Ruote, Project Coordinator Date Signed ______________________________________ __________ Karen O’Donnell, Director of Parks & Recreation Date Signed ______________________________________ __________ Patrick Goff, City Manager Date Signed DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 4/11/2023 4/11/2023 4/11/2023 4/11/2023 ARTICLE 22 – AUTHORIZATION Each party represents and warrants that it has the power and ability to enter into this agreement, to grant the rights granted herein, and to perform the duties and obligations described herein. IN WITNESS WHEREOF, the parties hereto have executed this agreement in two (2) copies, each of which shall be deemed an original on the day and year first written above. ATTEST: OWNER CITY OF WHEAT RIDGE 7500 W. 29TH AVENUE STEVE KIRKPATRICK, CITY CLERK WHEAT RIDGE, CO 80033 303-234-5900 DATE BUD STARKER, MAYOR (Seal) CONTRACTOR APPROVED AS TO FORM: Terracare Associates, LLC 7272 S. Eagle St. Centennial, CO 80112 GERALD DAHL, CITY ATTORNEY AUTHORIZED SIGNATURE ATTEST TO CONTRACTOR: PRINTED NAME NAME TITLE TITLE DATE DATE DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Justin Stewart VP 4/13/2023 Sir Project Manager 4/14/2023 5/8/2023 Prepared for: Whitney Mugford- Smith - Procurement Manager Proposal Issued: February 23, 2023 Proposal Valid to: April 23, 2023 RFP-23-ROW Maintenance Services City of Wheat Ridge A Monarch Landscape Company Exhibit ADocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Table of Contents 01 02 Cover Letter Proposer Information and Addendum Acknowledgment Certification Statement for Workers Without Authorization Non-Discrimination Assurance Form Non-Collusion Affidavit Vendor Qualifications Form Firm Capabilities and References Scope of Submission Effective Project Approach, Timeline, and Safety Implementation, Installation, or Plan Effectiveness Pricing A Monarch Landscape Company 03 04 05 06 09 16 18 26 34 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 __________________ Antonio DeLuna-Martinez Sr. Project Manager 7272 South Eagle Street Centennial, CO. 80112 Cell: 303-210-6685 Antonio.DeLuna@myterracare.net Cover Letter February 23, 2023 Attn: Whitney Mugford-Smith - Procurement Manager 7500 W. 29th Ave. Wheat Ridge, CO 80033 Dear Evaluation/Selection Committee, On behalf of Terracare Associates, LLC (TCA), we thank you, RFP-23-ROW Maintenance Services. TCA is the premier municipal landscape and public works service provider in the Western United States. Headquartered in Centennial, Colorado, we relish the opportunity to bring our expertise to another front range community. The intent of this proposal is to address your needs as we understand them and demonstrate our ongoing commitment to the City of Wheat Ridge and its patrons. At the same time, we have sought to ensure that we are providing the best overall value for services to the City of Wheat Ridge. With this in mind, our Landscape and Public Works division is poised to bring a the same high level of service and attention to the unique needs of the City of Wheat Ridge that we bring to more than twenty five (25) other clients in the Western United States. TCA will provide the City of Wheat Ridge a partner who will exceed your established standards of performance, communicate effectively and address problem resolution efficiently. We believe these actions are integral to the successful outcome of the agreement. Terracare Associates certifies that we have thoroughly examined and are familiar with the contract documents. Thank you once again for this opportunity, and we look forward to developing a partnership with the the City of Wheat Ridge. Thank you again for this opportunity to participate in this process. We are willing to provide the City of Wheat Ridge whatever additional information is necessary to more clearly explain the items contained herein. We look forward to hearing from you soon. 1 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Proposer Information and Addendum Acknowledgment RFP-23-ROW Maintenance PROPOSER INFORMATION AND ADDENDUM ACKNOWLEDGMENT DUNS Federal ID number STATE ZIPCODE CELL REQUIRED—MUST BE IN INK or Digital FEIN / SSN (Required) COMPANY NAME ADDRESS CITY PHONE AUTHORIZED SIGNATURE PRINTED NAME TITLE EMAIL PROPOSER IS RESPONSIBLE FOR FOLLOWING UP ON ALL ADDENDA ACKNOWLEDGE ADDENDA: Proposer is responsible for confirming receipt of each addendum; please initial as applicable. #1 #2 #3 #4 DO NOT CONTACT THE REQUESTING DEPARTMENT OR MEMBERS OF THE EVALUATION COMMITTEE Signature acknowledges that proposer: 1)Has read the RFP documents thoroughly prior to submitting a proposal, 2)Will fulfill the obligations in accordance to the scope of work or specifications, terms, and conditions, 3)Is capable of performing quality work to achieve the City objectives, and 4)Is submitting without collusion with any other individual or firm. Bidder must complete and SUBMIT thisform with your bid/proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. 26-4506454 Terracare Associates, LLC 7272 S. Eagle St. Centennial CO 80112 303-419-2311720-587-2570 Justin Stewart Regional Vice President Justin.Stewart@myterracare.net 831264770 2 A Monarch Landscape Company N/A DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Certification Statement for Workers Without Authorization A Monarch Landscape Company 3 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Non-Discrimination Assurance Form 4 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 5 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 The following information is considered the minimum required to evaluate the qualifications of vendors intending to provide services for the City of Wheat Ridge. Any additional information the vendor feels is pertinent, or which clarifies items below, is welcome and may be attached. The City will contact previous clients and references as a part of the evaluation process; thus, letters of reference may shorten the evaluation period, if they are attached to this form. 1.Name of firm: Zip: Phone: Address: State: Principal in Charge: Email: Type of business organization: Sole Proprietorship Corporation Limited Partnership Partnership State in which incorporated: Joint Venture Name, position, and address of contact person regarding the information on this form: Number of years your firm has done business under current name: Previous firm names and / or partnerships (or firms you have had any interest in), and number of years of each name: 2.Attach a list of all major accounts for the past two (2) years. For each account indicate the following: •Original contract bid amount •Owner (address, telephone number, and contact name) CITY OF WHEAT RIDGE, CO VENDOR QUALIFICATION FORM RFP-23-ROW Maintenance Terracare Associates, LLC 7272 S. Eagle St. CO Vendor Qualifications Form 720-587-257080112 Justin Stewart Justin.stewart@monarchlandscape.com X CO Justin Stewart, Regional Vice President, 7272 S. Eagle St. 15 ACC Landscape Maintenance - 20 years 6 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Vendor Qualifications Form •Account services provided •Litigation or claims related to each project—state nature of claim(s), the parties, the dollar value, the status and outcome—including the value of any judgment(s) or settlement(s) •Name, address, and phone number(s) of reference(s) 3.List major equipment, facilities, number and type of employees available for City contract work. Specify type of work normally done by your forces, and type of work you normally subcontract. 4.Have you ever terminated or abandoned any work prior to completion, or had work completed by No Yes others? If yes, describe the situation: 5.Has your firm—or any firm you have had any interest in—ever been debarred or prohibited from Yes contract work with any government or private institution? No If yes, describe the situation: City Staff will evaluate all qualification forms. The evaluation will include the following: •Verification of statements and information provided •Ability to perform work of similar nature •Financial stability and capability •Any pattern of controversy, poor management, delayed claims, late completion, inferior service or equipment, or other undesirable characteristics This qualification process is not intended to restrict competition. The intent is to protect the City’s legitimate interests by ensuring that vendors are competent, capable of quality work, and financially able to complete the work awarded. Bidder must complete and SUBMIT this form with bid/ proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. See equipment page 25. Facilities located at 7272 S. Eagle St. Centennial, CO, 80111, 15603 E Fremont Dr, Centennial, CO 80112, 3701 Northwest Pkwy, Broomfield, CO 80023, 15155 Washington St. Thornton, CO 80023. This division of TCA works exclusively on ROW contracts. X X N/A N/A 7 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Vendor Qualifications Form Northwest Parkway: •Original Amount: Roadside Maintenance - $661,890 / yr Snow - $219,000 / yr •Contact: Brenda Shuler, (303) 533-1213, 370 Northwest Parkway, Broomfield, CO 80023 •Services Provided: ROW Maintenance, Chemical Weed Control, Snow Removal •Ligation Status: None E-470 Public Highway Authority: •Original Amount: Roadside Maintenance: $656,000 / yr, Snow 2,300,000 / yr •Contact: Derek Slack, 303-537-3710, 22470 E. Stephen D. Hogan Parkway, Suite 100, Aurora, CO 80018 •Services Provided: ROW Maintenance, Chemical Weed Control, Snow Removal •Ligation Status: None City of Wheat Ridge: •Original Amount: $53,920 / yr •Contact: Thomas Ellison, tellison@ci.wheatridge.co.us, 7500 W. 29th Ave., Wheat Ridge, CO 80033 •Services Provided: ROW Maintenance, Chemical Weed Control •Ligation Status: None Jefferson County: •Original Amount: $62,371/ yr •Contact: Domingo Lora, 303-271-521, 100 Jefferson County Parkway, Golden, CO 80419 •Services Provided: ROW Maintenance, Chemical Weed Control •Ligation Status: None City of Centennial: •Original Amount: $3,736,000 / yr •Contact: Craig Faessler, 720-570-6154, 13133 E. Arapahoe Rd. Centennial, CO 80112 •Services Provided: ROW Maintenance, Chemical Weed Control, Snow Removal and Public Infrastructure •Ligation Status: None City of Lone Tree: •Original Amount: Roadside Maintenance: $511,920, Snow: $168,112.00 •Contact: Steven Fletcher, 303-386-2198, 9220 Kimmer Dr., Suite 100, Lone Tree, Colorado 80124 •Services Provided: ROW Maintenance, Chemical Weed Control, Snow Removal and Public Infrastructure •Ligation Status: None City of Lakewood: •Original Amount: $66,593 •Contact: Rick Kobs, 720-963-5258, 480 S. Allison Parkway, Lakewood, CO 80226 •Services Provided: ROW Maintenance, Chemical Weed Control •Ligation Status: None 8 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 9 Firm Capabilities and References for Similar Work Completed by Proposed Team A.Company Information Terracare Associates, LLC, established in 1985 and located in 7272 S. Eagle St., Centennial, CO 80112, is a recognized leader in outdoor maintenance that proudly serves the Western United States. Our certified and experienced staff improves landscapes, parks, roadways and infrastructure for beautiful, safe and sustainable outdoor environments. Terracare Associates, LLC is a part of a larger organization, Monarch Landscape. Monarch is a collection of top local and regional landscape companies, which includes over 30 branches, over 2000 employees, and has grown to become a $275 million / year company. Terracare has a Dedicated Municipal Division of almost 300 employees, who work solely on special district and municipal projects. We operate with a high degree of professionalism, which allows us to continually deliver the timely completion of critical landscape and infrastructure projects and meet the highest standards of our special district and municipal clients. We have been serving public works needs for more than 20 years. Our clients have ranged from cities like Lone Tree, Centennial and Lakewood, to highways like E-470, I-25 HOT Lanes and Northwest Parkway. All of these governmental entities have trusted TCA with their public works operations including streetscapes and Right-Of-Way Maintenance. We provide services to more than 145,000 citizens and up to 1,600 miles of roadways annually, allowing those citizens to move around as safely as possible. TCA offers multiple service lines, with more than two thousand employees serving hundreds of diverse clients. We are committed to staying customer-focused. We are licensed, bonded and fully insured to give you peace of mind. Each day, TCA team members strive to exceed industry standards with the right equipment and professional staff. With proven customer confidence in our work, we build lasting relationships within the communities we serve. The number of staff to be employed with this scope of services will vary with seasonality between a two man crew to a three man crew with a spray technician. A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 10 Firm Capabilities and References B. References City of Lakewood, Colorado Rick Kobs 720-963-5258 rickob@lakewood.org Contract Amount: $72,637 / yr In one of the largest public-private partnerships of its kind, Terracare Associates has operated as the public works department for the City of Centennial in Colorado since 2008. This includes providing the public infrastructure, landscape maintenance and snow removal to the City's 110,000 residents. Jefferson County Domingo Lora 303-271-5219 dlora@co.jefferson.co.us Contract Amount: $160,316 / yr Terracare Associates’ partnership with the Jefferson County began in 2017. TCA provides mowing and trimming grass and native turf in or directly adjacent to public Rights-Of-Way (ROW). This includes set up/tear down traffic control devices, blowing and cleaning mow/trim clippings from curb lines, pick up and disposal trash/litter, protecting irrigation systems and auxiliary equipment, conducting pre-mow inspections, and mechanical mowing and trimming. Mile High Flood District Joe Williams 303-455-6277 jwilliams@mhfd.org Contract Amount: $151,523 / yr MHFD was established by the Colorado legislature in 1969 to assist local governments in the Denver metropolitan area with multi-jurisdictional drainage and flood control challenges. MHFD covers an area of 1,608 square miles that includes Denver, parts of the six surrounding counties, and 35 incorporated cities and towns. MHFD focuses its resources on over 1,600 miles of major streams and serves a population of approximately 2.8 million. A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 11 Firm Capabilities and References C. Supplemental References A Monarch Landscape Company City of Centennial, Colorado Michael Nelson, Public Works Services Project Manager Address: 7272 S Eagle St,Centennial, CO 80112 Phone: 303.325.8011 Email: Michael.nelson@jacobs.comMi Contract Date: 2008 - Ongoing Contract Amount: $5,800,000 / yr Contract Type: Firm Fixed Price In one of the largest public-private partnerships of its kind, Terracare Associates has operated as the public works department for the City of Centennial in Colorado since 2008. This includes providing the public infrastructure, landscape maintenance and snow removal to the City's 110,000 residents. City of Longmont, Colorado Ben Gratton Address: 350 Kimbark St., Longmont, CO 80501 Phone: 303-651-8745 Email: ben.gratton@longmontco.gov Contract Date: 2013 - Ongoing Contract Amount: $230,000 / yr Contract Type: Firm Fixed Price Terracare's relationship with the City of Longmont dates back to 2013. During that time we have taken care of 21 sites throughout the City of Longmont which includes a total over 170 acres. Arapahoe County Parks and Recreation District Delos Scarle Address: 16799 E Lake Ave, Centennial, CO 80016 Phone: 303-269-8400 Email: DelosSea@APRD.org Contract Date: 2017 - Ongoing Contract Amount: $390,000 / yr Contract Type: Firm Fixed Price Arapahoe County Parks and Recreation District includes 14 parks with approximately 14 miles of trails and over 300 acres of natural areas. In addition to that it also consists of a recreation center and a skate park. The county is also actively developing additional park locations, trails and refurbishing other parks. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 F. Business Classifications Terracare does not qualify as an MBE, WBE, DVBE. Firm Capabilities and References D.. Experience overseeing and coordinating multiple concurrent projects We have been serving public works needs for more than 20 years. Our clients have ranged from cities like Lone Tree, Centennial and Lakewood, to highways like E-470, I-25 HOT Lanes and Northwest Parkway. All of these governmental entities have trusted TCA with their public works operations including streetscapes and Right-Of-Way Maintenance. We provide services to more than 145,000 citizens and up to 1,600 miles of roadways annually, allowing those citizens to move around as safely as possible. TCA offers multiple service lines, with more than two thousand employees serving hundreds of diverse clients. We are committed to staying customer-focused. We are licensed, bonded and fully insured to give you peace of mind. Each day, TCA team members strive to exceed industry standards with the right equipment and professional staff. With proven customer confidence in our work, we build lasting relationships within the communities we serve. E.Familiarity with the project area For the past years, Terracare has been the City of Wheat Ridge selected provider for those services included in RFP-23-ROW Maintenance Services. In addition, Terracare provides ROW and Landscape Maintenance to 100s of clients in the Denver Metropolitan and Front Range Areas. G. Insurance Requirements Terracare agrees to provide and maintain insurance per the RFP requirements, if awarded. H. Past Relationships Terracare does not have any relationships that could be construed or perceived as personal or organizational conflicts of interest. I. Financial Stability Terracare Associates, LLC is a part of a larger organization, Monarch Landscape. Monarch is a collection of top local and regional landscape companies, which includes over 30 branches, over 2000 employees, and has grown to become a $275 million / year company. We have not filed for bankruptcy or reorganization under bankruptcy laws.12 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 13 Firm Capabilities and References I. Financial Stability DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 14 Firm Capabilities and References I.Financial Stability DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 15 Firm Capabilities and References J.Sustainable Stability As an organization, our passion is to be stewards of our local environment while protecting the health, safety and welfare of our communities, clients and staff. This dedication has allowed TCA to lead the outdoor industry in developing sustainable environments for more than 30 years, with a responsibility to ensure our future generations have a landscape they can enjoy. Here are some examples of how we can help you be more sustainable: Providing You With Safer More Efficient Plant Health Care - Our team of professionals will bring out the best in your landscape using a strict Integrated Pest Management (IPM) schedule that focuses on properly feeding your landscape while monitoring the plant material and using pesticides only as a last resort to control an insect, fungus or weed problem. Our unique approach reduces the need to apply weed control projects and fertilizer only as needed to maintain the highest standard of plant health. Staying on top of emerging trends and embracing new technologies enables TCA to offer solutions that are innovative and unique. We utilize industry leading ideas and technology to help us provide you with a different way of managing your landscape. Some examples of new ways to look at your landscape include converting turfgrass or shrub bed areas to usable, interactive edible and native landscapes as well as creating new sources of water for your thriving landscape through water harvesting or upgrading sprinkler heads with newer water saving technologies. Identify the maximum number of days from receipt of a call to perform that equipment will be in place and weed control services commence. The maximum number of days would be 14 days. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 16 Meet Your Management Team We’ve assembled a team of seasoned landscape and public work professionals to care for you and your landscape. We believe their collective experience, client-first focus, and success in solving challenges similar to yours make them an excellent fit for the job. Here’s a quick introduction: A Monarch Landscape Company •Planning •Scheduling•Quality control•Serve as point-of-contact for high level site and project issues to expeditiously and proactively identify, address, and resolve clients needs. Phone: 303-210-6685 Email: Antonio.DeLuna@myterracare.net Antonio DeLuna | Sr. Project Manager Antonio has over 20 years’ experience in the landscape maintenance industry. For the past seventeen years, he has worked as a project manager in the Public Works division at Terracare Associates. He is not only knowledgeable about the services that his public works team offers, but is also willing to share his knowledge with clients, as well be a mentor to staff members. He uses his extensive experience within the right-of-way maintenance field to communicate both internally and externally on projects to ensure success. Projects Mr. DeLuna has worked on in the last two years include: Urban Drainage and Flood Control District, E-470 Corridor, City of Lone Tree, City of Centennial, City of Wheat Ridge, RTD Projects, Denver Water, Jefferson County Road & Bridge, East Cherry Creek Water District Projects, Town of Parker, Town of Foxfield. Primary Responsibilities: RELATED EXPERIENCE: •Urban Drainage and Flood Control District•E-470 Corridor •City of Lone Tree•City of Centennial•City of Wheat Ridge •Town of Foxfield •RTD Projects•Denver Water •Jefferson County Road & Bridge •East Cherry Creek Water DistrictProjects •Town of Parker Bill Winfield| Branch Manager Bill Winfield has a long record of successful outdoor construction and maintenance project dating back to 1999. He was the project manager lead on public private partnership contract and continues to execute the partnership with the City of Centennial and CH2MHill, the largest of its kind in the country. In addition to the 23 infrastructure contracts and projects, Winfield supervises multi-million dollar operations of the public works department for; City of Centennial and Lone Tree in Colorado. Primary Responsibilities: •Ensure RTD's KPIs are being met and exceeded.•Manage client interaction and expectations surrounding long term planning and high-level value-added services.•Coordinates with the Terracare team to send monthly/quarterly reports of landscapeactivities, proposals and other feedback. RELATED EXPERIENCE: •City of Centennial •City of Lone Tree•City of Lafayette, CA•Town of Foxfield •City of Superior•Northwest Parkway•E-470 Public Authority Scope of Submission DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 17 Your Account Team A Monarch Landscape Company Max Loya | Assistant Project Manager Mr. Loya has over 20 years’ experience in the landscape maintenance industry. For the past ten years, he has worked as an assistant project manager in the Public Works division at Terracare Associates. Knowledgeable and capable, he uses his experience with right-of-way maintenance to ensure high quality on all projects. These projects include: Urban Drainage and Flood Control District, E-470 Corridor, City of Lone Tree, City of Centennial, City of Wheat Ridge, RTD Projects, Denver Water, Jefferson County Road & Bridge, East Cherry Creek Water District Projects, Town of Parker, Town of Foxfield Primary Responsibilities: •Day to day on-site supervision•Serve as point-of-contact for RTD and project issues to expeditiously and proactively identify, address, and resolve client needs.•Conduct walkthroughs with client and other company representatives. List of Applicators Christopher Lynch - 20+ years licensed experience Donald Wessels - 20+ years licensed experience Clifford Wessels - 20+ years licensed experience Ryan Wessels - 5+ years licensed experience David Wessels - 5+ years licensed experience Joey Perez - 2+ years licensed experience Scope of Submission Terracare Associates has provided all the licensed services within this scope of work for over 35 years. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 18 B.Schedule Management When you choose us as your landscape maintenance provider, not only do you receive the attention of our well- trained crews and professional technicians, you are assigned an Project Supervisor whose job is solely to care for your property. Our Project Supervisor is the eyes and ears of your property; he is trained to provide reliable and responsive communication making sure you’re absolutely happy. Whether you need customized month-end reporting or a weekly site walk-through, TCA is eager to provide you with a unique experience. TCA and the City will agree initially on a maintenance schedule, that will be adjusted and communicated on a daily / weekly basis. Terracare Associates equips our Foremen and Project Supervisors with smart phones to communicate with the City. Our Project Supervisor will also have a tablet computer to communicate with the city by email and/or text. We utilize many different site inspection reports to perform our quality control checks. We will perform site inspections monthly or, if, needed on a more routine basis. We will correct any items of concern before they become issues. Effective Project Approach, Timeline, and Safety A. Current Workload Terracare Associates currently employees in excess of 150 full time staff in Colorado. Our intent is to staff this project from this group of existing employees. TCA currently provides this scope to the City of Wheat Ridge utilizing a management and delivery staff with over 25 years of right of way (ROW) maintenance and weed and pest control experience. We have made servicing Wheat Ridge a priority amidst the extraordinary circumstances and will continue to make Wheat Ridge a priority. These circumstances have impacted both laborer and equipment availability. TCA is adding every tool available to ensure that we can service the city throughout the duration of this contract. Every employer in today's market in battling with these extra ordinary circumstances, however few have the ability such as TCA to reach back into other areas of our company to provide resources and partnerships to accomplish this task. We will continue to prioritize Wheat Ridge and balance our book of work to ensure we have both human and other resources available for this scope of services. TCA continues to take bold steps such as partnering with other enterprises, utilization of H2B program, and reducing our book of existing work in order to meet the city's needs. We have already established many of the same partnerships and applications for additional workers from these resources for the coming season. Within the landscape industry in Colorado it is customary that mowing operators / gardeners are seasonal employed, however TCA runs a robust winter snow and ice maintenance operation which allows us to offer year round employment for the majority of our staff. Less than 20 % of our proposed laborers will end up being purely seasonal employees hired for mowing operations . The one thing that we know for certain is that during the course of a season plans and schedules must be adjusted to meet the constant demands and changes of a municipal environment. It is the goal of TCA to partner with the city to meet those constant changes and continue to communicate in a way that best suits both the City and TCA. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 19 Effective Project Approach, Timeline, and Safety C.Foreseeable Problems Weather is the main factor that will cause problems in any weed care program. D.How the objectives identified will be achieved Terracare is the current service provider of the services in this scope of work and has a comprehensive understanding of the scope as well as the specific nuances of each area serviced in the scope. The Right Experience- With some of the most experienced professionals in the field, TCA has the right experience to meet most landscape needs. Many of our career technicians have been certified by nationally recognized programs and have been industry leaders for many years. The Right Equipment – Terracare Associates knows the importance of using the right tool for the right job. With a background in maintaining some of the largest landscape projects in the United States, TCA has the inventory of the right equipment to get the job done right. TCA intends on subcontracting the chemical weed control portion of this contract. Due to the increased state and federal sensitivity regarding chemical weed control, we have strategically partnered with a company whose main focus is in this area. We feel that the city and community at large will be best served by partnering for this expertise while bringing TCA's experience and the overall management of right of way maintenance. E. Technical Requirements The standard chemicals that will be used in the course of this contract include: A successful kill rate will be achieved by first identifying which weeds are being targeted for elimination. Once we have out list of unwanted weeds, we will formulate a tank mixture of mix-compatible products in order to affect every weed on site. Not every product kills every weed, so tank mixes are needed. Now that we have our weeds identified and targeted, we will use the label to determine the mix-rate of each chemical. In order to achieve a high kill rate on the first spray, we will use the highest mix-rate available per each product for that time of the year. Now that we have out mix-rates, we will choose the correct application method for the area- boom, hose and nozzle, or back-pack spraying. During our application we will then make sure all boarders of the area being treated and traced with a back-pack sprayer, and then the larger open area will be treated by a larger piece of equipment of choice. In doing this, we not only ensure the weeds along the edges are sprayed well, but we also ensure no over spray from the larger piece of equipment. Herbicide Names The standard chemicals that will be used in the course of this contract include: • Roundup • Induce DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 20 Effective Project Approach, Timeline, and Safety Drift Control Methods Trace boarders and edges of area with small equipment such as a back-pack sprayer. Pay attention to the forecast, inversions, and wind speed and direction for that time and day. Procedures for Posting •Notifying people on the Sensitivity Registry •Placement of state approved pesticide flag w/ Company Name, Pesticide, and date applied to all entry points to the area, as well as dispersed though out the property to give warning for every direction before any work is done •Record keeping through filling out a chemical use sheet •Removal of flags upon pesticides drying •Turn in chemical sheet for files F. Customer Service Philosophy Terracare Associates will conduct routine daily, weekly and monthly quality checks on each of the parks associated with this contract. Those checks will be conducted by the project team, upper management and sales. The various landscape areas will be rotated by different team members so each area is viewed by a different set of eyes each month. Below is an explanation of our quality assurance program. Quality Assurance Program – Our Crew Supervisor, Foremen and upper management will conduct quality control audits. We will then generate any necessary work orders for repair and complete the necessary corrections. Service Complaints – Since TCA is the service provider for many large municipal contracts, we have put in place procedures to handle both work orders and client comments. As stated above, any comment or issue that comes into our office via email, text, phone or fax will be made into a work order and given a number for processing. The work order will then be reviewed by our Crew Supervisor, and he will distribute the work order to the appropriate field personnel to complete the repair. Service / Issue Management and Reporting Cycle Service / Issue Report ProjectSuprvsr. Work Order Creation Field Work Work Order Update Close the Loop DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 21 Effective Project Approach, Timeline, and Safety G.Quality Control Methodology Weekly Reporting In addition to their site visits, your Account Team will also conduct a Landscape Quality Audits each week. These audits evaluate the condition of our maintenance including weed pressure, plant healthcare and any other potential quality issues. Our plan is to walk the sites with your FM Team monthly, visit the sites & provide these audits weekly. We will track our performance month over month to ensure we are continuing to improve on our service delivery to you and will provide those metrics during our Quarterly Business Reviews. Terracare Associates will conduct routine daily, weekly and monthly quality checks on each of the sites associated with this contract. Those checks will be conducted by Antonio DeLuna - Sr. Project Manager, Max Loya - Assistant Project Manager, and input from field staff. Quality Assurance Program Our Crew Supervisor, Foremen and upper management will conduct quality control audits. We will then generate any necessary work orders for repair and complete the necessary corrections. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 22 Effective Project Approach, Timeline, and Safety Courtyard Area Renovation Completed Items: •Demo/Grading of existing planters •Plant Installation •Mulch Installation Remaining Items: •1 Year Post Construction Maintenance (Ends 1/12/23) Entry Landscape Installation Completed Items: •Removal of 8 diseased sycamore trees •Installation of 8 coast live oaks •Installation of grasses Remaining Items: •Installation of ornamental shrubs & mulch •Post Construction Maintenance of 1 year Project Timeline Update Sample Examp l e Communication is key when it pertains to ongoing projects of any size. From planting annual color, to irrigation repairs to larger capital improvement renovations, Terracare will communicate our progress with you every step of the way. Each week our Landscape Quality Audits (LQA’s) will detail that week’s project progress, project update photos and schedules for the upcoming week to provide a weekly glimpse at how the project is progressing. In addition to our LQA’s, we will hold weekly status or pull-plan meetings with all project stakeholders to provide updates, discuss any RFI’s, provide insight into the project from our team’s perspectives and identify the need to escalate any issues we find in the field to you. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 23 Effective Project Approach, Timeline, and Safety H. Cost Control Methodology Our team visited each of these sites to identify possible ways to maintain the grounds more efficiently than the current operation. Once we found ways to eliminate wasted motion and overproduction, we created these Motion Activity Plans or, MAPs as we like to call them. These MAPs serve as a playbook for our teams to follow each service visit and have our seasonal tasks mapped out for our crews in the form of monthly calendars. This helps us ensure we are always providing best in class quality, no seasonal tasks are missed and your grounds are always looking pristine. Our MAPs Technology is proven to save time and money on your property by guiding our crews through the site in the most smart and effective manner possible – ensuring that every park and facility is getting touched every week. Additionally, MAPs allows us to do the following to help us better serve you: •Sharpen our pencils. We can precisely estimate the labor needed to accomplish your landscape goals. If budget constraints require us trim specifications, we can do so quickly, enabling Monarch / Terracare to still be your best choice even in challenging economic environments •Optimize our property routes, equipment and decrease physical exertion on our crew members •Reduces wasted time and increases the percentage of value-added maintenance time in order to reduce cost •Less time on site allows for an increase in likelihood of an injury occurring. •Communicate where we’ve been and where we’re going on your property •Give detailed instructions to our Operations Team to ensure what we communicate to you is implemented in the field •OIS ensures that each property is maintained with the correct equipment, trained crews and through the most efficient property route •Creates crew member functions broken out into weekly, bi-weekly, seasonal & yearly •Continual improvement of landscape maintenance that delivers less down-time for the space •Doing the work that matters most to our customers to match our service with their investment Examp l e DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 24 Effective Project Approach, Timeline, and Safety I.Billing Procedures All work performed will be done so via Work Order in a Computerized Maintenance Management System (CMMS), either provided by the City or native to TCA. Our internal CMMS system for assigning, tracking and evaluating work flows through IFS Applications 10 ERP. Use of a CMMS, weather the City provided system or our own, allows for accurate tracking of work flow while providing consistent task quality. Work Orders and Work Requests are the front line of a strong QA/QC program. Our team lead will be focused on maintenance of the Work Order System, planning work activities, communication with City staff and Inspection of the work completed. Our plan is to walk the sites with your Team monthly; visit the sites weekly and provide these audits for each site on a monthly basis. Additionally, Regional Managers will periodically perform unscheduled inspections to evaluate work. We will track our performance month over month to ensure we are continuing to improve on our service delivery to you. Key Performance Indicators that drive long-term value for our clients and teams are captured and analyzed using our Enterprise ERP System, IFS. Below are some of the various KPI’s that we are currently tracking for our clients. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 25 Effective Project Approach, Timeline, and Safety J.Equipment List Unit # 5006 ROW Equipment List Description Type 89026 2008 FORD F 250 EXTENDED CAB STANDARD BED YES GASOLINE PLOW 89133 2012 FORD F 450 EXTENDED CAB DUMP BED YES DIESEL PLOW 89156 2009 Navistar International 7500 89259 89294 89451 2015 FORD F 250 EXTENDED CAB STANDARD BED 4X4 W/PLOW GASOLINE 2015 FORD F 250 EXTENDED CAB STANDARD BED 4X4 W/PLOW GASOLINE 2016 FORD F 250 EXTENDED CAB STANDARD BED YES GASOLINE PLOW 82388 2000 SUPERIOR 18UTILITY SUPERIOR 18' TRAILER 85289 2005 SUPERIOR 2PT3 SUPERIOR 18' MAINTENANCE TRAILER 87108 2007 SUPERIOR 2PT3 SUPERIOR 18' EQUIP TRAILR 83281 1997 SUPERIOR 14DUMP SUPERIOR 14' TRAILER EQUIPMENT 82937 6400 JOHN DEERE 6400 TRACTOR W/LOADER 82579 1999 JOHN DEERE 4600 JOHN DEERE 4600 TRACTOR W/LOAD 82405 2000 JOHN DEERE 4600 JOHN DEERE 4600 TRACTOR MFWD 82699 2000 JOHN DEERE 6410 JOHN DEERE 6410 TRACTOR W/LOAD 82890 2001 SUPERIOR 16UTILITY SUPERIOR 16' MAINT TRAILE AD 82892 2001 SUPERIOR 14UTILITY SUPERIOR 14' DUMP TRAILER AD 84959 2004 SUPERIOR 34FLAT SUPERIOR 34' MAINT TRAILR 84960 2004 SUPERIOR 16DUMP SUPERIOR 16' DUMP TRAILER GVW 110-VEHICLES 110-VEHICLES 100-VEHICLES - LARGE 110-VEHICLES 110-VEHICLES 110-VEHICLES 200-TRAILERS 200-TRAILERS 200-TRAILERS 200-TRAILERS 300-LARGE EQUIPMENT 300-LARGE EQUIPMENT 300-LARGE EQUIPMENT 300-LARGE EQUIPMENT 200-TRAILERS 200-TRAILERS 200-TRAILERS 200-TRAILERS DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 26 Implementation, Installation, or Plan Effectiveness A.Value-added Services Reports The sample reports provided in this section can be tailored to report the exact data that the City of Wheat Ridge is interested in capturing. Generally, we capture labor hours, materials, costs consumed and equipment utilized on all of our projects. We conduct quality control checks weekly, bi-weekly and monthly, depending on the size and scope of the project. Training We compensate our field personnel at the top of the industry and give them some of the most competitive benefits packages in the industry. We train them, not only on the technical aspects of their respective jobs, but on providing our clients with nothing short of service excellence. Our supervisors train our foremen in our weekly training meetings as to what is expected from them when it comes to interacting with our clients and satisfying their needs. From the first day they are hired, they are instructed on how to interact with customers and take care of issues that may arise. Our focus is always on safe, quality workmanship. •Ensure our teams have the skills, tools, and processes to meet our customers’ landscape quality and customer service expectations, and •Provide our team members with opportunities to grow their skills and build fulfilling careers with us The program is comprehensive. We proactively train our teams when they first start and throughout the year. Employee Engagement Managers, a dedicated position in every market we serve, are 100% focused on maintaining our local talent pool and offering training workshops at our Branches. We have three training areas of focus. Those areas include: 1. Onboarding and Basic Landscape Training: Before a new team member sets foot on City property, we make sure they have the skills needed to do the job right, and the background on The City to ensure a smooth transition. All new crew members spend a full week on training before work officially starts. This includes introductions to the local team and leadership, training on the basics of landscaping, shadowing a team in the field, and a walk-through of their role and responsibilities throughout The City. 2. Ongoing Training on Operational Improvements: As an organization, we work with a mindset of continuous improvement. Whether we’re innovating, introducing new technology, or sharing a best practice, our mandatory ongoing trainings bring all of our crew members up to speed. 3. NEXT Level Training for Career Advancement: Retaining crew members in today’s competitive labor market means providing opportunities other companies aren’t. Our NEXT Level program empowers our team members to take control of their development, career path, and compensation. We offer a training track for crew members to complete at their own pace. As each level of training is complete, crew members can pursue opportunities to DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 27 Implementation, Installation, or Plan Effectiveness move to the next level in their career at Terracare. From entry-level to Crew Leader, this training program is designed to improve crew members’ skills and performance so they can provide more value to customers and be compensated accordingly. Before service starts, our entire project team—from the Senior Branch Manager, to onsite managers, specialists to the crew—will be at the different sites engaged in preparing for a productive official first day. We will spend the time required to evaluate the current status of your landscape, develop operations plans, and train our teams, so that when we start work, we are confident our plan will help your landscape thrive. Our training programs work to maximize both leverage and flexibility. Cross-training our staff to be proficient in all areas of service helps us to provide the most effective service possible. Our senior staff communicates a sense of urgency throughout our organization on every project. That sense is critical in maximizing the amount of work completed with the number of resources available. Terracare Associates NEXT LEVEL Recruiting – We developed and are currently testing alternative recruiting sources and an interview process that identifies those in it for a job from those who want a career here. We’re opening doors to candidates who may not have landscape experience, but have the softer skills, physical aptitude, and interest in learning our business. Onboarding and Training – We’ve formulated a 5-day, immersive training program that starts with orientation and an introduction to our business and team, then provides basic skills training on quality, safety, customer care, and equipment. This program is geared toward making new team members feel welcome, supported, and prepared to do the work, and as a result, reduce new hire turnover. Long-Term Training and Development – Appropriately named, NEXT Level, this new program will empower Crew members to take control of their development, career path, and compensation. We’ll offer a training track for Crew members to complete at their own pace. As each level of training is complete, Crew members can pursue opportunities to move to the next level in their career at Terracare. From entry- level to Crew Leader, this training program is designed to improve Crew members’ skills and performance so they can provide more value to clients and be compensated accordingly. Recruiting We developed and are currently testing alternative recruiting sources and an interview process that identifies those in it for a job from those who want a career here. We’re opening doors to candidates who may not have landscape experience, but have the softer skills, physical aptitude, and interest in learning our business. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 28 Implementation, Installation, or Plan Effectiveness ONBOARDING AND TRAINING ^ We’ve formulated a 5-day, immersive training program that starts with orientation and an introduction to our business and team, then provides basic skills training on quality, safety, customer care, and equipment. This program is geared toward making new team members feel welcome, supported, and prepared to do the work, and as a result, reduce new hire turnover. LONG-TERM TRAINING AND DEVELOPMENT > Appropriately named, NEXT Level, this new program will empower Crew members to take control of their development, career path, and compensation. We’ll offer a training track for Crew members to complete at their own pace. As each level of training is complete, Crew members can pursue opportunities to move to the next level in their career at Monarch. From entry-level to Crew Leader, this training program is designed to improve Crew members’ skills and performance so they can provide more value to clients and be compensated accordingly. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 29 Implementation, Installation, or Plan Effectiveness Retention Program and Philosophy We believe whole-heartedly, that being the best place to work as a landscape professional is the most important mission a company like ours can have. Our team members are our business. The quality our customers receive is dependent on the knowledge, experience, and service our landscape professionals provide. From our executives to crews, managers to support teams, attracting and retaining the industry’s top talent is how we provide the best service to our customers. We listen to our team members, whether it’s adapting our operations based on feedback we have gleaned from our annual employee survey or adopting a new best practice a team member shared that improves how we operate. At Terracare, everyone has a voice, and we encourage our teams to communicate often. We also reward excellence. In any position, if our teams are producing quality work, achieving goals, meeting client expectations, or demonstrating continuous improvement, we take notice and make sure great work is recognized and rewarded. We encourage and support career growth. Beginners and tenured professionals alike all have an opportunity to grow with us. Crew members can participate in our training program to learn new skills that directly correspond to opportunities to advance. All Terracare team members have access to our college reimbursement program and suite of external and internal training programs. We compensate our field personnel appropriately and give them some of the most competitive benefits packages in the industry. We are also committed to professional development, training and employee engagement. In a recent employee survey, 96% said, “I am proud to work for TCA every day.” •Training – Education is an integral part of reaching safety and quality service goals. We believe it is our responsibility to continually educate and train our employees. Every new field employee attends training, and many jobs require Industry certifi cations to operate •Recognition and employee engagement – We know that our team members are our best asset. We will actively work on strategies to empower our team members. We encourage team members to nominate colleagues for L.I.V.E. awards to those who are doing an excellent job •Progressive Discipline - TCA utilizes a progressive discipline approach to dealing with job related behavior that does not meet expected and communicated performance standards. This approach is intended to assist the employee to understand that a performance problem or opportunity for improvement exist. The steps in progressive discipline include 1. Verbal Caution 2. Written Warning 3. Suspension 4. Dismissal DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 30 Implementation, Installation, or Plan Effectiveness Public Outreach Terracare Associates - TCA is leading and involved in many community volunteer projects throughout the year. Annually in April, TCA hosts company-wide service days in conjunction with the National Association of Landscape Professionals’ (formerly PLANET) Day of Service and Earth Day. Our company community goal is focused on green education, outdoor beautification projects and a variety of events and sponsorships that directly support local companies, municipalities and counties and that we service. Our volunteer projects have benefited many communities across the states we operate in. A few highlights of our community investment program include: •Learning Gardens •O’hara Park Middle School, California •Adams Middle School, California •Excelsior Middle School, California •Freedom High school, California •Liberty High School, California •Montclair Elementary, Colorado •Columbine Memorial in Colorado – Annual landscape maintenance •Riverside Cemetery, Colorado •Solheim Cup, Colorado •Celebrate Centennial Under the Stars, Colorado •Hagemann Farm, California •Earth Day Celebration with the City of Centennial and Project Cure •Texas Tree Foundation, Texas Most recently, team members volunteered time, expertise and equipment to design, build and maintain edible teaching gardens at local schools. This includes five middle school gardens in the San Francisco Bay Area. In addition to the gardens, children and teachers are shown the value and importance of plants as a nutritional food supply for their families and the future of our Earth. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 31 Implementation, Installation, or Plan Effectiveness Safety “Safety is for our family”. These are more than just words. It is practiced 24/7, 365 days a year. Our number one responsibility is to keep customers and our team members safe and healthy. Terracare's Municipal Team has a Total Recordable Incident Rate (TRIR) of 3.4. By comparison the national OSHA average for the landscape industry is 4.4. Our safety practices include: •Employee participation in safety training before working in the field. •Participation of safe practices always encouraged through safety reward program. •Weekly meetings for crews and managers to pro-actively mitigating unnecessary risk and job site hazards. •The wearing of safety vests uniform with logo, gloves, safety glasses and name badges by personnel at all times. •Biweekly and/or monthly safety audits. •Implement traffic control measures at all times. •Utilize organic rather than synthetics materials, when possible. •Reporting and mitigating hazardous issues on an ongoing basis. Starting the Day off Right: Every morning, Terracare employees perform the Stretch and Flex. They are to clock in and engage in the day’s safety training along with discussions about job sites, routing, and equipment needs. The morning processes are accompanied by our management team to ensure that not only that our employees are at work, but also to ensure that they are capable to work. Everything from attitude to personal protective equipment is checked during the Stretch and Flex. Weekly Safety Tailgate and Call: Every week Terracare field staff are engaged in a safety tailgate meeting with topics provided our corporate safety officer. These are designed to encourage behaviors and activities to ensure every member of the Terracare family returns home safe and sound. Additionally, all corporate and field management staff participate in a weekly safety call in which these topics are discussed in greater detail from a management stand point. In addition, any incidents which may have occurred during the previous week are discussed in great detail along with action plans for preventing same or similar incidents from occurring in the future. Those action plans then become topics for the weekly safety tailgate. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 32 Implementation, Installation, or Plan Effectiveness B.Plan of Approach Terracare is the current service provider of the services in this scope of work and has a comprehensive understanding of the scope as well as the specific nuances of each area serviced in the scope. The Right Experience- With some of the most experienced professionals in the field, TCA has the right experience to meet most landscape needs. Many of our career technicians have been certified by nationally recognized programs and have been industry leaders for many years. The Right Equipment – Terracare Associates knows the importance of using the right tool for the right job. With a background in maintaining some of the largest landscape projects in the United States, TCA has the inventory of the right equipment to get the job done right. TCA intends on subcontracting the chemical weed control portion of this contract. Due to the increased state and federal sensitivity regarding chemical weed control, we have strategically partnered with a company whose main focus is in this area. We feel that the city and community at large will be best served by partnering for this expertise while bringing TCA's experience and the overall management of right of way maintenance. List of Applicators Christopher Lynch - 20+ years licensed experience Donald Wessels - 20+ years licensed experience Clifford Wessels - 20+ years licensed experience Ryan Wessels - 5+ years licensed experience David Wessels - 5+ years licensed experience Joey Perez - 2+ years licensed experience DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 33 Implementation, Installation, or Plan Effectiveness DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 34 Pricing ATTACHMENT A RFP-23-ROW Maintenance PRICE SCHEDULE SUBMIT ON THIS PAGE, OR ATTACH YOUR DETAILED PRICE OR REVENUE SCHEDULE NAME OF FIRM: ADDRESS: CHECK-LIST: The following information and forms must be included with your submittal, in this order: Proposer Information Sheet Acknowledgment of Addendum (if any) Non-discrimination Form Contractor’s Qualification Form Please be certain to address the following in your proposal: Qualifications Experience Current Workload Project Approach Fee Schedule Please review the sample agreement, but do not include a copy with your proposal submittal. Terracare Associates 7272 South Eagle Street Centennial, CO. 80112 X X X X X X X X X DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 measurements CITY OF WHEAT RIDGE ROW AREAS 2023 Sidewalk, Chemical Trash & clean all sidewalks edge to edge Service all areas every cycle unless otherwise noted Approx.Approx.Approx.Mowing median curb & gutter weed debrisApprox.area sq. ft.area sq. ft area sq. ft per cleaning control removal perROW Area /Address Specific Location Work Needed size ft mow/trim sidewalk of median cycle $per cycle $per cycle $cycle $26th Ave.Kendall St. to Wadsworth Sidewalk weed remove/herbicide and cleannorth side of street Trash/debris pick up,4,051 x 5 20,255 $56.71 $194.45 $52.66Sidewalk Curb & Gutter clean 30th Ave.west of 30th to Wadsworth hill north of Trash/debris pick up vegetation mowing 220 x 20 4,400 $12.32 $11.44 medical offices Sidewalk under I-70 Sidewalk weed remove/herbicide and clean32nd Ave. north and south sides Trash/debris pick up,246 x 6 x 2 2,952 $12.38 $42.45 $11.50sidewalk north side of 32nd west to Cabelas Drive Sidewalk Curb & Gutter clean 245 x 6 1,470 Sidewalk weed remove/herbicide and clean Sidewalk from Union St. to Swadley St. north side Trash/debris pick up ,herbicide 818 x 6 4,908 $13.74 $47.12 $12.76 Sidewalk Curb & Gutter cleanLandscape from Union St. to Swadley St. north side Trash/debris pick up vegetation mowing varies 8,252 $23.11 $21.46 Sidewalk from Kipling St. to Miller St. north side Sidewalk weed remove/herbicide and clean 1,149 x 8 9,192 $25.74 $88.24 $23.90Trash/debris pick up Sidewalk Curb & Gutter clean Sidewalk Kipling St. to Independence St. north side Sidewalk weed remove/herbicide and clean 1,070 x 10 10,700 $29.96 $102.72 $27.82 Trash/debris pick up Sidewalk Curb & Gutter clean Native area Kipling St. to Independence St. south side Trash/debris pick up vegetation mowing 1,070 lineal 6,420 $17.98 $16.69Edge of asphalt to approximately ditchHolland St. to Garland St. north side Trash/debris pick up vegetation mowing 302 x 21 6,342 $17.76 $16.49 Dudley St. to Lutheran Parkway north side Trash/debris pick up vegetation mowing 417 x 5 2,085 $5.84 $5.42 8205 w. 32nd Ave. west side to 7671 w. 32nd Ave. east side Trash/debris pick up vegetation mowing varies 14,020 $39.26 $36.45 edge of asphalt to private fence Dudley to Wadsworth Blvd. sidewalk south side Sidewalk weed remove/herbicide and clean 3,472 x 8 27,776 $77.77 $266.65 $72.22Trash/debris pick up Dudley to Wadsworth BLVD. Vegetation asphalt to sidewalk Trash/debris pick up vegetation mowing 3,472 x 8 27,776 $77.77 $72.22 Wadsworth Blvd. to Vance St. south side sidewalk Sidewalk weed remove/herbicide and clean 321 x 5 1,605 $4.49 $15.41 $4.17 Trash/debris pick up Sidewalk Curb & Gutter clean Wadsworth Blvd. to Vance St. south side grass/ veg area Trash/debris pick up vegetation mowing 321 lineal 4,317 $12.09 $11.22 back of sidewalk to private fence variesTeller St. to Pierce St. north and south side Sidewalk weed remove/herbicide and clean 1,285 x 6 x 2 15,420 $43.18 $148.03 $40.09Trash/debris pick upSidewalk Curb & Gutter clean Teller St. to Saulsbury St. South side Trash/debris pick up vegetation mowing 304 x 5 1,520 $4.26 $3.95from back of sidewalk to private fence Water meter station front between 3180 w and 3165 w. 32nd Ave.Trash/debris pick up vegetation mowing 412 x 10 4,120 $115.36 $10.71 back of sidewalk to bottom of swale or to private fence west to Kendall St. south sideChase St. to Sheridan Blvd. south side Sidewalk weed remove/herbicide and clean 838 x 6 5,028 $14.08 $48.27 $13.07Trash/debris pick upSidewalk Curb & Gutter cleanAmes St. to alley east north side Sidewalk weed remove/herbicide and clean 148 x 14 2,072 $58.02 $19.89 $5.39Trash/debris pick up Sidewalk Curb & Gutter clean 32nd Ave. Garrison St. east to 9100 w32nd Ave. Trash/debris pick up vegetation mowing 286 x 14 7,007 $21.74 $20.18 south side 54 x 14 756 area to fence or back of utility poles 33rd Ave.Ames St. west to alley north side Trash/debris pick up vegetation mowing 117 x 15 1,755 $4.91 $4.56 Benton St. west to alley north side Trash/debris pick up vegetation mowing 134 x 15 2,010 $5.63 $5.23 34th Ave. Yarrow St. to Allison St. north side of street curb to fence mow/ trim Trash/debris pick up vegetation mowing 315 x 2 630 $1.76 $1.64 cut all vegetation on south side of chain link. All vegetation on south side of chain link fence cut and remove Pricing A Monarch Landscape Company 35 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 35th Ave.Kendall St and 35th Ave. south side of street Trash/debris pick up vegetation mowing 175 x 10 1,750 $4.90 $4.55east along undeveloped corner property by ditch south of road edge 36th Ave. and Pierce St.Front on Pierce St. and on 36th Ave. back of asphalt Trash/debris pick up vegetation mowing 109 x 12 1,308 $3.66 $3.40to private fence 38th Ave.Harlan St. to Kipling St. sidewalk Sidewalk weed remove/herbicide and clean 13,270 x 7 92,890 $260.09 $891.74 $241.51 north and south side Trash/debris pick up Sidewalk curb and cutter clean 38th Ave. West East of Vivian St. west to Walmart alley North Side Sidewalk weed remove/herbicide and clean 325 x 6 1,950 $5.46 $18.72 Trash/debris pick up $15.21 Sidewalk clean Ditch Area* East of Vivian St. west to Walmart alley North Side Trash/debris pick up vegetation mowing 325 x 12 3,900 $10.92 39th Ave.Harlan St. to cul-de-sac south side edge of asphalt Trash/debris pick up vegetation mowing 376 x 12 5,640 $15.79 $14.66 to private wire fence. 40th Ave. and Robb St. 40th Ave. south side private fences to corner of 40th Trash/debris pick up vegetation mowing 487 x 8 3,848and Robb St. approximately 8 foot to south. Width varies $14.83 $13.77 Robb St. east side corner at 40th Ave. south Trash/debris pick up vegetation mowing 145 x 10 1,450 150 ft. to private yard approximately 10 foot 41St. Ave. to 39th Ave. alley 41St. Ave to 39th Ave. alley west side of alley to private fences Trash/debris pick up vegetation mowing 425 x 10 4,250 $11.90 $11.05 first alley west of Wadsworth west of commercial parking areas trim/mow all natural area be careful not to disturb private plantings in this area 44th Ave.West edge of 14795 w. 44th Ave. to Eldridge Trash/debris pick up vegetation mowing varies 41,000 $114.80 $106.60 North side edge of asphalt north utility polesWest edge of 14795 w. 44th Ave. to Eldridge North sidewalk weed removal/herbicide and clean 1,503 x 4 6,012 $16.83 $57.72 South trash/debris pick up vegetation mowing 1,503 X 8 12,024 $33.67 $46.89Sidewalk Curb & Gutter cleanSection from I-70 to Eldridge St. south side Trash/debris pick up vegetation mowing 3,376 x 30 101,280 $283.58 $263.33edge of asphalt to 5 foot south of utility poles Section under I-70 sidewalk north and south sides Sidewalk weed removal/herbicide and clean 418 x 10 x 2 8,360 $23.41 $80.26 $21.74 Trash/debris pick up Sidewalk Curb & Gutter clean Sidewalk Youngfield St. to Harlan St. north side Sidewalk weed removal/herbicide and clean 17,104 x 10 171,040 $478.91 $1,641.98 $444.70Sidewalk Curb & Gutter cleanYoungfield St. to Eaton St. South side Sidewalk weed removal/herbicide and clean 17,446 x 10 174,460 $488.49 $1,674.82 $45.60Sidewalk Curb & Gutter clean Xenon St. to Youngfield St. south side Trash/debris pick up vegetation mowing 115 x 10 1,150 $3.22 $2.99back of sidewalk 10 foot to south to utility poles Dover St. to Clear Creek north side Trash/debris pick up vegetation mowing 903 x 23 20,769 $58.15 $539.99 back of sidewalk to private fence Dover St. to Clear Creek south side Trash/debris pick up vegetation mowing 658 x 23 15,134 $42.38 $39.35 back of sidewalk to private fence 48th Ave.Marshall St. to Otis St.north side back of curb to CDOT fence includes sight Trash/debris pick up vegetation mowing varies 6,423 triangle at Otis St.$31.28 $29.05 south side back of curb to private fence Trash/debris pick up vegetation mowing varies 4,750 50th Ave. Target connector drive to Miller St. south side Trash/debris pick up vegetation mowing 2,576 $7.21 $6.70 back of curb to private fence or 6 foot into grass area around curve to end of grass area 50th Ave. and Robb St.mow/trim 50 ft past asphalt edge into property on 50th and on Robb St. Trash/debris pick up vegetation mowing varies 36,587 Pond area every cycle April-October $1,560.00 $828.07 do not mow on north of north fence RTD property mow/ trim entire property May, June, August, October Trash/debris pick up vegetation mowing 281,900 Pricing A Monarch Landscape Company 36 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Harlan St.44th Ave. to I-70 west side sidewalk Trash/debris pick up vegetation mowing 2,082 x 6 12,492 $34.98 $32.48 Kendall St. along ditch Along ditch north side to 35th Ave. City ROW includes Trash/debris pick up vegetation mowing 473 x 15 7,095 $19.87 $18.45` Kendall St by ditch around from Kendall and 35th Ave. west on south side Trash/debris pick up vegetation mowing 118 x15 1,770 $4.96 $4.60corner on 35th Ave.of street back approximately 15 ft to south from edge of asphalt Marshall St. / 48th Ave South side of 48th Ave. edge of asphalt to CDOT fence Trash/debris pick up vegetation mowing 903 x 25 22,575 $63.21 $58.70Harlan St. to 49th Ave. including hill West side of Marshall St. sidewalk storage building commercial area Trash/debris pick up vegetation mowing 386 x 10 3,860 $10.81 $10.04sidewalk north including bridge over clear creek Routt St.Area east of cul-de-sac back of concrete to Trash/debris pick up vegetation mowing 117 x 44 5,148 $14.41 $13.38 private fences oln north and south in trail area Simms St and 35th Ave.Area south of intersection back of asphalt to Trash/debris pick up vegetation mowing 52 x 128 6,656 $18.64 $17.31private fences I-70 south frontage road Dead end at Lee St. to Carr St. edge of asphalt to private fence or landscape Trash/debris pick up vegetation mowing varies 23,851 $66.78 $62.01 Carr St. to Garrison St. north side Trash/debris pick up vegetation mowing varies 165,743 $580.00 $85.00 back of asphalt north to CDOT fence or retaining wall Garrison St. to Kipling St. north side back of asphalt north to CDOT fence or retaining wall Trash/debris pick up vegetation mowing varies 49,813 $535.00 $85.00CDOT fence Lee St. to Swadley St. north side edge of asphalt to Trash/debris pick up vegetation mowing varies 34,998 $97.99 $90.99CDOT or private fence Miller St. to Swadley St. south side edge of asphalt to Trash/debris pick up vegetation mowing varies 84,766 $237.34 $90.00 bottom of swale or to private fence I -70 north frontage road Garrison St. to Independence St. south side Trash/debris pick up vegetation mowing 970 x 6 5,820 $16.30 $15.13edge of asphalt to CDOT fence behind guard railingGarrison St. west to end of sidewalk south side Sidewalk weed remove/herbicide and clean 355 x 4 1,420 $3.98 $3.98 $13.63 $3.69Trash/debris pick upSidewalk Curb & Gutter clean Lee St to Tabor St. north side Trash/debris pick up vegetation mowing varies 25,184 $70.52 $65.48 Lee St. to Swadley St. edge of asphalt 4 foot to south into native area Swadley St to Tabor St. back of asphalt 10 foot into native area. Includes sight triangle at Tabor St. and south frontage road. I-70 and Kipling landscape Trash/debris pick up vegetation mowing Trash/debris pick up South west corner All irrigated turf south to Taco bell property border schedule twice a month April-October 6,709 $577.75 $38.52 planted area/tree area/rock area 698 Sidewalk weed remove/herbicide and clean 1,135 $88.53 $88.53 $21.79 schedule twice a month April-October North west corner All irrigated turf to private chain link fence stop at gas station property Trash/debris pick up vegetation mowing 1,988 $155.06 $15.47sidewalk adjacent to turf Sidewalk weed remove/herbicide and clean 987 $76.99 $76.99Trash/debris pick up schedule twice a month April-October North east corner All irrigated turf to private chain link fence Trash/debris pick up vegetation mowing 1,876 $146.33 $13.92 sidewalk adjacent to turf Sidewalk weed remove/herbicide and clean 800 $62.40 $62.40 Trash/debris pick up schedule twice a month April-October South east corner All irrigated turf to private chain link fence Trash/debris pick up vegetation mowing 5,125 $399.75 $32.14sidewalk adjacent to turf Sidewalk weed remove/herbicide and clean 1,056 $82.37 $82.37Trash/debris pick up schedule twice a month April-October Kipling St.sidewalk and small area behind walk west to private fences Sidewalk weed remove/herbicide and clean 955 x 6 5,730 $16.04 $55.01 $18.26 South to 29th Ave. Mowing trimming, cut weeds. Sidewalk Curb & Gutter clean varies 1,292 $3.62 Pricing A Monarch Landscape Company 37 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 west side of Kipling area backs up to private landscapes caution in spraying Ridge Road Miller St. to Nelson St. north side Trash/debris pick up vegetation mowing 625 x 10 6,250 $17.50 $16.25 edge of asphalt to subdivision landscape east of Nelson St. 10 foot to north Miller St. to Robb St. south side Trash/debris pick up vegetation mowing varies 50,310 $140.87 $130.81 edge of asphalt to utility poles Ridge road south side Tabor to east property line of 5040 Tabor Trash/debris pick up and 465 x 21 9,765 $27.34 $25.39 edge of asphalt to RTD fence string trim all weeds in rock asphalt to RTD fence 44th Ave. Median Tabor St to.past Van Gordon St. Trash/debris pick up vegetation mowing varies 29 $8.11 $7.53 median weed remove/herbicide and clean Ward Road median On Ward Road 44th Ave. north to I-70 west bound Trash/debris pick up, herbicide varies 8,120 $22.74 $77.95 off ramp Kipling median on Kipling I-70 north to 50th Ave.Trash/debris pick up, herbicide varies 1,647 $4.61 $15.81 $4.28 50th Ave median Median Kipling west to Miller St landscape medians Trash/debris pick up varies 21,223 $59.42 $203.74 $55.18 Jellison St. cul-de sac Drainage area located on Kipling St. from ditch on north to Trash/debris pick, up vegetation mowing 18,797 $52.63 $48.87 drainage on Kipling private fence from Kipling St. On west to private fence on east Youngfield east side of street 44th Ave. to and including 4150 Youngfield Trash/debris pick, up vegetation mowing varies 15,625 $43.75 $40.63 road shoulder to utility poles In front of 4150 Youngfield Trailhead and across Clear Creek bridge east side Sidewalk weed remove/herbicide and clean varies 2,610 $7.31 $25.06 $6.79 includes sidewalk /walking areasidewalk from 44th Ave. east side of street to 42nd Ave.Sidewalk weed remove/herbicide and clean 14,080 $39.42 $135.17 $36.6132nd Ave. to I-70 east bound off ramp west side Trash/debris pick, up vegetation mowing varies 1,450 $4.06 $3.77 back of curb to CDOT fence 38th Ave. south to I-70 on WB ramp curb to CDOT fence Trash/debris pick, up vegetation mowing 1 x 635 635 $30.76 $28.56 Youngfield and I-70 East bound off ramp north and south to 32nd Ave. areas Trash/debris pick, up vegetation mowing 10,349 Per cycle square foot totals Per cycle cost totals $5,919.48 $2,091.99 $6,175.13 $4,377.43 Yearly contract total $ $162,295.31 Based on the expected quantities Pricing A Monarch Landscape Company 38 provided in this RFP on pg. 3 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 REQUEST FOR PROPOSALS RFP-23-ROW Maintenance Services PROPOSAL DUE DATE: Thursday, February 23, 2023 BY 2 PM Mountain Time BidNetdirect.com is the ONLY acceptable repository for submission documents. Late submissions and submissions otherwise received WILL NOT be considered for award. Contact with the issuing department may result in disqualification, please direct questions to contact as listed below. City of Wheat Ridge Procurement Attn: Whitney Mugford-Smith wmsmith@ci.wheatridge.co.us DOCUMENTS PREPARED BY: PURCHASING & CONTRACTING DIVISION on behalf of the INFORMATION TECHNOLOGY DIVISION ANTIICIPATED KEY DATES RFP Issued: January 25, 2023 Question Acceptance Deadline: February 6, 2023 at 2pm Proposals Due by: February 23, 2023 at 2pm Anticipated Contract Execution: March 2023 Anticipated Start Date: March 2023 IMPORTANT: PLEASE READ ENTIRE DOCUMENT – DO NOT REMOVE ANY PAGES Per the attached specifications, terms, and conditions. Exhibit BDocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 TABLE OF CONTENTS PAGE #: COVER PAGE ....................................................................................................................................................... 1 TABLE OF CONTENTS ........................................................................................................................................ 2 ANTICIPATED SCOPE OF WORK ......................................................................................................................... PROPOSAL SUBMISSION ..................................................................................................................................... EVALUATION CRITERIA ........................................................................................................................................ SELECTION PROCESS ......................................................................................................................................... INFORMATION TO PROPOSERS ......................................................................................................................... ADMINISTRATIVE & OFFEROR INFORMATION .................................................................................................. FORMS PROPOSER INFORMATION FORM ................................................................................................................... CERTIFICATE OF WORKERS WITHOUT AUTHORIZATION FORM ................................................................ NON-DISCRIMINATION ASSURANCE FORM ................................................................................................... NON-COLLUSION AFFIDAVIT ............................................................................................................................ VENDOR’S QUALIFICATION FORM .................................................................................................................. SAMPLE AGREEMENT ....................................................................................................................................... ATTACHMENTS ATTACHMENT A – PRICE SCHEDULE ........................................................................................................ CHECK-LIST ................................................................................................................................................... ADDENDUM (if applicable) DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 INTRODUCTION, BACKGROUND & SCOPE INTRODUCTION The City of Wheat Ridge (the “City”) Municipal Building is located in the northwest Denver metropolitan area, with municipal offices at 7500 W 29th Avenue, Wheat Ridge, CO 80033. The City’s area consists of about nine square miles of rolling land adjacent to Interstate 70 transportation corridor between Denver and the Rocky Mountains. The topography is somewhat unique, with a natural ridge traversing the City. The City is a suburban community of approximately 33,000 residents. The City is a home-rule municipality with eight council members, and a city manager and mayor form of government. BACKGROUND The goal is to contract with qualified individuals or firms to provide Right of Way (ROW) Maintenance services for the Parks and Recreation Department. Term shall be for one (1) year with the option to renew for four (4) additional one-year periods. The City has previously contracted these services and the agreement is still active, however, we are looking to add additional services and this contract will be specific to the Parks and Recreation Department. SCOPE OF WORK The goal is to contract with one qualified firm to provide exceptional Right of Way services using their own staff. Services will include, but not be limited to, chemical weed control, mowing and trimming, trash and debris removal, sidewalk / median cleaning and/or blowing in designated City of Wheat Ridge (COWR) right-of-way (ROW) turf and sidewalk areas. Services will be provided on an as-needed, where-needed basis, as directed by the City. Term shall be for one (1) year with the option to renew for four (4) additional one-year periods and may be extended on a month-to-month basis until a new solicitation is completed and awarded. Herbicide Applicator Licenses Required All herbicide applicators will have current Colorado Department of Agriculture licenses required for the application of herbicide in the ROW. Proof of this licensing information will be made available to the City yearly before the season begins or as applicator staff is changed. Applicators will carry their license with them at all times during application of herbicide within the City. Application crews will carry all current / applicable licensing and MSDS / SDS information with them at all time in their service vehicle. All applicators must have a minimum of one (1) year experience in weed control and be licensed by the State of Colorado. The actual services to be performed will be determined by the City, to include—but not limited to—the following: • Contractor will provide all labor, materials, supplies and equipment needed for chemical weed control, mowing and trimming, trash and debris removal, sidewalk / median cleaning and in designated City of Wheat Ridge right-of-way (ROW) turf and sidewalk areas. • Services will be provided each cycle on an as-needed, where-needed basis, as directed by the City. Services are needed year-round. The City anticipates a need for 7 cycles of chemical weed control, 7 cycles for mowing and trimming services, and 12 cycles each for trash and debris removal and for sidewalk / median cleaning. • The City may add to or deduct from the designated locations and/or services needed at each throughout the term of award, as best meets the needs of the City. Prices paid will reflect those negotiated on a per square foot basis. A. CONTRACTOR RESPONSIBILITIES 1. The Contractor will be responsible for examining the work sites and be familiar with the work required at each site. The locations and measurements contained in this contract will be used for the method of payment and to record completed work activities. Contractor will field verify all measurements prior to bidding. 2. The Contractor will correct any substantiated discrepancies in work performed which are identified by the inspector. These corrections shall be made at no additional charge to the City. Upon notification of work DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 to be performed, Contractor will log in the time and date of the request, name of the inspector, type of work to be performed and location/address. 3. Notify the City ahead of time if work to be performed is other than what was identified in the original request. Any additional work is to be approved by the City. 4. Notify the City if the number of requests for work in any period is more than can be handled by the Contractor. If the City does not receive prior notification of ability, the City will take action as described on page 9 - Inspection of Services. 5. Complete the work within forty-eight (48) hours of notification/work request. 6. The Contractor will submit a work schedule prior to beginning any work ordered. The work schedule will contain the route to be followed and the location of work each day. The Contractor will consult the appropriate City personnel prior to any schedule variance and of jobs completed so that they may be scheduled for inspector re-inspection. Monthly, the Contractor will submit a detailed list to the City containing locations/addresses completed, work performed, date of work, and time spent on each location. 7. The Contractor will provide competent, suitable and qualified personnel to perform the work as required by the specifications. The Contractor will provide a list of all foremen and supervisors who will perform the work. This list will also contain twenty-four (24) hour emergency telephone numbers. The Contractor will maintain good work discipline and order at the work site. Contractor, including Contractor’s employees and agents, must treat the public with respect and courtesy while performing work for the City. The use of profanity, disrespectful language and/or behavior is prohibited while performing work. 8. All Contractor applicators will have current Colorado Department of Agriculture licenses required for the application of herbicide in the ROW. Proof of this licensing information will be made available to the City yearly before the season begins or as applicators are changed. Applicators will carry their license with them at all times during application of herbicide within the City. Application crews will carry all current/applicable licensing and MSDS/SDS information with them at all times in their service vehicle. All applicators must have a minimum of one (1) year experience in weed control and follow application and licensing protocols established by the State of Colorado Department of Agriculture. 9. Contractor’s vehicles will be in good repair, free from leaking fluids, properly registered, of uniform color and shall bear the company name on each side in not less than 1-1/2” letters. 10. The Contractor will submit his Traffic Control Plan to the Project Coordinator for review prior to commencing operations. When working in the City, all personnel are required to wear safety vests. Proper safety signage, cones, flagmen or other warning devices should be used to alert motorists of work in the area. The use of public roads and streets by the Contractor will provide a minimum inconvenience to the public and traffic. 11. Contractor will take all necessary safety precautions and comply with all applicable provisions of federal, state and local safety laws to prevent accidents or injury to its employees or agents and to protect other persons, animals or vehicles on, about or adjacent to the premises where Contractor’s work is being performed from any accidents or injuries caused by Contractor, its employees or agents. The City may stop Contractor’s work if safety laws or safe work practices are not being observed. 12. Contractor will follow the attached written storm water – spill prevention and response procedures. In addition, the contractor is responsible for abiding by all applicable municipal, state, and federal codes, laws, and regulations. 13. The Contractor will be notified, as required, by the City of Wheat Ridge Parks Division and will be expected to respond and complete the assigned job within forty-eight (48) hours of notification. The forty- eight (48) hours will be continuous and may include weekends and holidays. Adjustments will be made for adverse weather conditions or any other act of God. If designated time frame is not met, the City may exercise the option of calling another contractor. Services are to be performed in DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 accordance with the Inspection of Services provision of this Scope of Services. 14. The City Technical representative may direct removal of any Contractor employee at any time during performance of this contract for cause. Failures to present the appropriate licenses, performing unsafe acts, or any questionable acts that expose the City to risk or unfavorable attention would be conditions which meet the criteria "for cause". Any removed employee must be replaced with a fully qualified person within 8 working hours. Repeated incidents may be cause for termination of the contract. 15. The contractor will schedule ROW maintenance work and keep the City representative informed of that schedule. If for any reason that cycle schedule is altered the contractor will reschedule the cycle within the same month as originally planned and alert the city of any change. If the Contractor is unable to maintain any specific address or property within a cycle, for any reason they will reschedule that specific address or property to be completed within the original planned month and alert the city of any change. 16. The Contractor will be required to verify all measurements and alert the city representative ahead of any mowing and billing. However, the City will verify these measurements and any discrepancies will be adjusted. B. CITY’S RESPONSIBILITIES 1. Identify the property and furnish contractor the following information: • Address/Location of property • Type of work to be performed (cut/remove weeds, remove trash/debris, clean sidewalks apply herbicide etc.) • Provide approximate measurements of property to be abated. The Contractor will verify all measurements. 2. Inspect property no later than forty-eight (48) hours after assignment to ensure compliance with work requirement. 3. If applicable, notify Contractor of discrepancies in work performed and corrective action to be taken. 4. Notify appropriate City personnel of completion of abatements as needed. 5. The City reserves exclusive right to performance on any call that is placed with the contractor for service on this contract. Consequently, if the contractor performs services, requested by the City, and subsequently invoices any other person, firm, or entity for said services, the Contractor will be considered in breach of this contract with the City. 6. Should the City become aware of any such breach, it may subject the contract to termination for cause. C. TECHNICAL REQUIREMENTS CHEMICAL WEED CONTROL SERVICES 1. Contractor will provide chemical weed control services for an estimated square footage of right-of-way sidewalks/curbs/gutters and medians within the City of Wheat Ridge as described in the contract/required/called for by owner basis from approximately April through September. For work sites, see attached map of areas and information. Chemical weed control will take place only on sidewalks/curbs/gutters and medians as specified. 2. No restricted use chemicals are to be used in weed and grass control. Herbicide must be of a glyphosate type (Roundup /Rodeo or approved glyphosate based equal) specifically designed for post-emergent control of weeds and grass. Rodeo or an approved equal shall be used in or adjacent to drainages, ditch/lake pond or wetland areas designated on site plans. Proposals offering other than glyphosate type herbicides will be rejected and considered as non-responsive to the City's requirements. All herbicide application shall be done in accordance with label directions and CDHPE regulations. Identification color must be added to herbicide to track application areas. Color must fade with moisture or within 2 days after application. Any herbicide application will be finished 48 hours before vegetation removal by mechanical or hand means (see Trash and Debris Removal) to allow herbicide to have maximum effect on desired plant material. 3. The Contractor will provide an electronic copy the city representative of the following information yearly and 48 hours before the first application including. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 • MSDS/SDS sheet for all chemicals applied including surfactants and dyes. • Label information for all herbicides and chemicals applied including surfactants and dyes. • If the Contractor substitutes another chemical other than what they have already submitted the city representative will first approve it and they will supply the new chemical information 72 hours before the application. • Copy of qualified supervisor and applicators license is required to be in the procession of the city before any chemical is applied for all applicators. If a different applicator is to do an application, the Contractor will supply their applicator license information to the city 48 hours in advance of applying herbicide. • Within 48 hours after the application the contractor will provide to the city representative an electronic copy of the application record that includes.  General location/address of application  Equipment use to apply chemical  Time of application  Mix rates of chemical  Site condition/weather condition  Applied amount of chemical. 4. A minimum of 95% kill rate is expected of the application on any area treated for weed control. Any additional application will be completed within two working days of the contact from the City Further, the determination as to whether the above standard was met rests solely with the City's designated technical representative. Any additional application will be at no cost to the City. 5. As a minimum, the precautions for drift control established by the Colorado Department of Agriculture in the pamphlet from Division of Plant Industry entitled Pesticide Application and Safety Training Study Guide Weeds (pages 21 & 22) will be followed during all applications. Notwithstanding the above maximum precautions are expected to prevent plant damage. Further, the successful bidder to the quality standard determination by the City’s technical representative at no additional cost to the city must replace any damaged plant materials private or City-owned. All spraying is done with the intent to reduce trimming activities on sidewalks. Contractor bears sole responsibility for chemicals used, misused, misapplied and / or spilled. 6. Response Time: The City requires response with performance within maximum of (2) workdays from receipt of a communication including traceable/datable e-mail messages from Parks Project Coordinator. 7. During herbicide application within the City limits, the contractor will always carry appropriate chemical spill control measures with them in their service vehicle. Spill control measures will prevent chemical spills from entering the storm sewer and or waterways and to promote public safety. Contractor must immediately notify the city representative of any chemical spill. If any chemical spill does occur, the contractor will use Best Management Practices to contain the spill and immediately contact the city representative. 8. For chemical application, a hand-held / backpack sprayer or an ATV/UTV type vehicle with a tank mounted sprayer may be used. No full-size vehicles will be allowed to apply herbicide. The Contractor will avoid spraying any non-aquatic rated use chemical directly into any storm water inlet, ditch, wetland, creek, lake or pond. 9. All ATV/UTV applications on sidewalks will be completed from the sidewalk and in the direction of traffic. At no time will any ATV/UTV will be allowed in the street except crossing the street at an intersection. All spraying equipment will be equipped with slow moving placard and a yellow flashing strobe light. The beacon will always be on if the unit is being used. 10. The Contractor will apply herbicide on specified City ROW sidewalks and adjacent curb and gutter having weeds/vegetation. 11. Application dyes must be used in the application process. Dye must 100% fade within 48 hours and be approved by the city representative. If application dye is not applied, the city will assume the application has not occurred and ask the Contractor to reapply herbicide at no additional cost to the city with dye included. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 MOWING AND TRIMMING SERVICES 1. The cost of mobilization, dump fees, fuel, fuel surcharges, extra personnel, equipment, etc., must be included in the proposed price for each type of service. Contractor shall designate, in writing, a disposal site. 2. Mowing and Trimming ROW are typically conducted between April and October depending on the weather and site conditions. 3. The Contractor will have adequate personnel and equipment to complete all work requests as defined in this Scope of Services. All equipment used will be maintained and calibrated to achieve a safe operating condition, and must comply with all applicable federal, state, and local regulations. The Contractor will furnish equipment of a type and quantity to perform the work satisfactorily within the time specified. All such tools and equipment must be used in accordance with the manufacturer’s directions, State of Colorado Department of Public Health and OSHA regulations. Contractor will maintain all such tools and equipment in good operating condition. The Contractor will remove any tools and/or equipment from the work site immediately if such tools and/or equipment develop fluid leaks, become unsafe and fail to meet noise or emission standards, or become inoperable. Refilling equipment with petroleum products such as gasoline, diesel fuel, hydraulic fluid and motor oil shall be done in the work zone on a hard surface, never on property or other areas where spilled products will contaminate soil or damage the landscape. The mowing equipment used by the Contractor will be maintained to produce a clean, sharp cut and uniform distribution of clippings at all times. A rotary / ride-on type mower and handheld string line trimmers will be used by the Contractor to mow and trim ROW areas. 4. The Contractor will remove any litter and debris on right-of-way prior to, and upon completion of the mowing cycle. If the contractor cuts litter/trash/debris, they shall remove any cut trash/debris before they leave the site. This will help to avoid personal injury to the operator and the public, possible damage to passing vehicles, pedestrians and prevent unsightly site conditions. The Contractor will remove and haul away all litter, debris, and excessive amounts of grass clippings of enough volume to create rowing, smother, or retard grass growth as necessary to restore optimum condition of the ROW areas. 5. Contractor will be responsible for damage to all public and private property while performing services for the City. The contractor shall report any damage to the City and/or private property immediately upon occurrence. Contractor shall be responsible for any damage to property to the extent caused by any acts or omissions of the Contractor, its employees or agents. 6. The Contractor is required to use slow moving vehicle placards and overhead yellow flashing beacons on all mowing equipment. All employees must be provided with the appropriate Personal Protective Equipment. The beacon will always be on if the unit is being used. 7. The Contractor will be required to mow all ROW areas to a height of four inches, and edge along sidewalks, streets, signs, fences, curbs, hydrants, and property lines. After the contractor finishes the mowing of an area, any partially or uncut vegetation will be re-cut to 4 inches in height before the contractor leaves the site. Any request from the City of Wheat Ridge asking the Contractor to re-cut vegetation to the specified height will be done within 48 hours of the request and at no additional cost to the city. 8. The Contractor will apply herbicide to all vegetation growing on sidewalks, driveways, medians or adjacent curb and gutter that is 2 inches or less. This vegetation is to be allowed to dye and dry up. Vegetation 2 inches or more will be cut and removed. 9. Areas that are inaccessible to mowers shall be string trimmed as per the mowing schedule, cut to four inches in height and to present a well-groomed appearance. Contractor will match the height of string trimmed areas to the height of mowed areas to provide a uniform appearance. 10. To achieve the specified/consistent cut height and well-groomed appearance the contractor if needed, will double or opposite direction cut areas of the ROW that are not cut to the specified height during a single pass with their mower due to thick and or wet vegetation. Additional mowing passes or opposite direction double cutting will be at no additional cost to the city and done within 48 hours from a request from the city. 11. The Contractor will not have their mower discharge chutes or string line trimmers pointing towards traffic or DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 pedestrians during mowing services. Do not blow or direct any cut vegetation onto any street, sidewalk, parking lot, driveway, curb/gutter, storm sewer or private property. As part of the required cleanup, the contractor will use hand blowers/vacuums and or brooms to blow or push any cut vegetation into the ROW natural area or off the sidewalk or street. 12. To promote responsible storm water Best Management Practices, the city will not allow the ROW Contractor to put any trash, debris or plant material to be blown or deposited into curb/gutters or storm drains. If plant material or debris is deposited into the curb/gutter or storm drain during mowing / trimming operations, the Contractor will remove it immediately by hand or mechanical means at no cost to the city. See City of Wheat Ridge website for STORM WATER - SPILL PREVENTION AND RESPONSE PROCEDURES for City standards 13. Medians, sidewalks and curb and gutter will be trimmed/hand cut of any vegetation 4 inches or higher. Any vegetation less than four inches will be treated with herbicide. TRASH AND DEBRIS REMOVAL SERVICES 1. Trash and debris removal services are required year-round (12 months a year). If snow is present and trash is visible the contractor will clean the site. 2. All trash and debris will be removed prior to and upon completion of a mowing cycle and/or sidewalk cleaning cycle. 3. Trash and debris removal shall also be performed on sidewalks/medians/curb and gutters and natural areas during the late fall / winter / spring when mowing services are not necessary. Litter and debris removal include pickup, removal and disposal. 4. Any trash or debris removal that requires special equipment due to size or weight shall be considered other than a normal request and reported to City personnel for approval prior to removal. 5. Removal of toxic / hazardous materials will not be performed by the Contractor. However, if such materials are found, the Contractor shall immediately notify City personnel. SIDEWALK / MEDIAN CLEANING AND MAINTENANCE SERVICES 1. The Contractor shall clean specified sidewalks, medians and curb and gutters during each cycle. During each sidewalk and median cleaning cycle, the Contractor will have their crew remove any trash / debris present. See (Trash and Debris Removal). The crew will cut/remove two inch plus height plant material in all cracks of sidewalks, adjacent curb / gutter and medians by hand or mechanical means. Plant material that is two inches or less in height will be sprayed and left in place to die. This plant material will be string trimmed during the next maintenance cycle. 2. Sidewalk/median/curb and gutters cleaning and maintenance services will typically be completed by the contractor 12 months a year. 3. All sidewalk cleaning will include as part of each cycle cleaning the sidewalk from edge-to-edge including removing all debris, dirt, mud, rocks, overgrown grass and weeds over the entire surface of the sidewalk. Edge to edge sidewalk cleaning will occur during each cycle and is to include cutting/edging and removing all built up material on the sidewalk along retaining walls, hills, ROW areas, landscapes, under benches, around all poles, utility boxes, street signs, and bus stop enclosures. Clean edges will be cut with edger machines or hand shoveled and loose material will be removed by the Contractor. 4. Edge-to-edge cleaning will include trimming by the Contractor of any weed growing over the edge of the sidewalk or over the edge of the sidewalk down into the curb and gutter. The Contractor will hand cut or DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 mechanically trim/remove these weeds back to the edge of the sidewalk. If the Contractor encounters trees, shrubs or perennials growing over the edge of the sidewalk or into or from the curb and gutter do not trim or cut any tree, shrub or perennial and contact City staff. City staff will do an onsite inspection. City staff will trim all shrubs and perennials as needed. 5. City staff will verify completion of edge-to-edge cleaning after each cycle is finished. If it is determined by, City staff that the edge-to-edge cleaning is incomplete or not meeting the conditions of the contract the City will require the Contractor to complete said work within 48 hours for their request at no additional cost to the City. If edge-to-edge sidewalk cleaning is not completed by, the Contactor during a Right of Way maintenance cycle the City will require the Contractor to alter their corresponding invoicing to reflect the deduction for the uncompleted work. 6. Sidewalk cleaning will include the removal by the Contractor of any debris present in the adjacent curb and gutter. Gutter debris will not be blown or swept into the storm sewer or onto the street. All gutter debris will be removed by a broom and shovel or by a hand-held vacuum at no extra cost to the City. 7. Median and sidewalk cleaning will include the replacement of loose or displaced rock, wall block, brick, gravel, wood chips or dirt back into the ROW landscape by the Contractor during all median sidewalk cleaning/trash removal cycles. BILLING/ VENDOR CONTACT INFROMATION 1. Contractor billing contact information will be provided to the Parks, Forestry and Open Space Operations Support Technician. Parks, Forestry and Open Space Operations Support Technician will provide all billing/invoicing assistance and answer all billing questions for the ROW Contractor. 2. All day-to-day information for the ROW work will addressed through the Parks Project Coordinator throughout the duration of the contract. 3. The vendor will assign a single vendor point of contact for ROW maintenance work and one vendor point of contact for billing. Any point of contact change information will be provided to City personnel 48 hours before changes take effect. • The vendor shall provide a verbal and written response to inquiries submitted by the City within 48 hours • Delayed and non-responses will be noted and will be considered when soliciting for a new bid, contract extension, or any non-contract related project. 4. Invoices are paid by City issued check in the net 30-day period, automatic deposited into the vendors AHC account or by a Purchasing Division issued City purchasing card on file with the Contractor. One of these methods of invoice payment will be set up by the Contractor at the time directly after the contract signed agreement. • The city will not pay for services not yet rendered. No billing ahead for services will be accepted. • The Contractor will contact the Operations Support Technician to obtain permission to run the card on file for invoices during the Net 30-day period after the invoice is sent to the city. • Invoices will be sent to the by the Operations Support Technician no later than 30 days before they are due. • A copy of all processed credit card charged invoices and all paid invoices will be sent to the Operations Support Technician within 24 hours of processing 5. All invoices must include the following information: • All additional services that have been preapproved by the City of Wheat Ridge that are beyond the base contract. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 • All locations, addresses if available, time spent per location, work completed by location, hourly rate matching contract amounts must be identified on the invoices • All materials must be itemized with associated costs 6. The Contractor must submit monthly electronic spreadsheet reports to the city representative that includes the following Information: • Cycle date and corresponding invoice number • All current cycle service locations including spray locations, material sprayed, spray times, spray dates and applicator information. • Date and all work performed at each location • Any City approved out of contract work described in detail including additional charge for said work. 8. Monthly detail of work spreadsheet will be required to process the corresponding invoice. 9. Any incorrect invoice sent by the contractor will be corrected sent back to the Parks, Forestry and Open Space Operations Support Technician within 48 hours of the original request. INSPECTION OF SERVICES 1. Definitions. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services. 2. The Contractor will provide and maintain an inspection system acceptable to the City covering the services under this contract. Complete records of all inspection work performed by the Contractor will be maintained and made available to the City during contract performance. 3. The City has the right to inspect and test all services called for by the contract, to the extent practicable at any times and places during the term of the contract. The City shall perform inspections and tests in a manner that will not unduly delay the work. 4. If any of the services do not conform to contract requirements, the City may require the contractor to perform the services again in conformity with contract requirements at no additional charge. When the defects in services cannot be corrected by re-performance, the city may: • Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and / or • Reduce the contract price to reflect the reduced value of the services performed. • If the Contractor fails to promptly perform the services or to take the necessary action to ensure future performance is in conformity with contract requirements, the City may at its discretion: • By contract or otherwise, perform the services and charge to the contractor any cost incurred by the City that is directly related to the performance of such service and / or • Terminate the contract for cause. EVALUATION CRITERIA & PROCESS Evaluation Criteria To simplify the review process and to obtain the maximum degree of comparability, the proposal must follow the outline described below and—at a minimum—contain the requested information. Firms will be judged not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFP. Submittals should be formatted to correspond exactly to the bullets. Indexes for each of the categories are preferred, in the same order. Additional relevant information is encouraged. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Omissions or incomplete responses in terms of content or aberrations in form may, at the City’s discretion, render the proposal non-responsive. If you would like to incorporate the City marketing logo or City seal in your submittal, please contact: Whitney Mugford-Smith at wmsmith@ci.wheatridge.co.us Submit the following information in your proposal, in this order: Signature Page and Forms (forms are required in order to qualify) 1. Proposer Information and Addendum Acknowledgement 2. Worker Without Authorization Form 3. Non-Discrimination Assurance Form 4. Non-Collusion Affidavit 5. Vendor Qualifications 1. Firm Capabilities and References for Similar Work Completed by Proposed Team a. Provide an overview of your company’s history. Include information on management, firm size, number of employees, years in business, location of working office, and other DBA’s. b. Provide references: include the name, current phone number and email address of the owner’s project manager for each project listed. Provide total dollar amount and a brief summary of the work performed, listing any sub-consultants you may have partnered with. c. Include any supplemental references or qualifications that may attest to your firm’s current ability to provide the required services. d. Demonstrate experience in overseeing and coordinating multiple, concurrent projects. e. Discuss your firm’s familiarity with the project area. f. State any MBE/WBE, disadvantaged business enterprise participation. g. Provide a statement agreeing to provide and maintain insurance per the RFP requirements, if awarded. h. Disclose any relationships the owner or employees may have that could be construed or perceived as personal or organizational conflicts of interest. i. Provide a brief summary regarding your firm’s financial stability, including a current financial statement detailing profit and loss for the past three years. Disclose whether or not your firm or any affiliates have filed for bankruptcy or reorganization under bankruptcy laws. j. Detail any recycling, sustainable, or greening efforts made by your firm. 2. Scope of Submission a. Identify the team members and their respective roles, including any sub-consultants. b. Provide resumes of essential staff; indicate experience with similar projects, credentials of training, education, and certifications, and lengths of time with the company, c. Present a brief discussion regarding the experience and qualifications of the team working on similar projects together. Outline experience and references of the project manager on similar projects in the same capacity. d. Describe individual experiences with the City or other government agencies. Detail experience in the Denver metropolitan and other areas in Colorado. e. Describe the unique strengths and relevant experience your firm offers. 3. Effective Project Approach, Timeline, and Safety a. Provide information on current and projected (next 9 months) workload and how this project will be accomplished within that framework, outlining various phases, if any. b. Detail your approach in managing work to meet project deadlines, or an expedited schedule if needed. c. Identify any foreseeable problems in the implementation of the program. d. Describe how the objectives identified will be achieved. e. Demonstrate your understanding of the technical requirements. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 f. Discuss your customer service philosophy and your firm’s approach toward client communication and reporting. g. Discuss quality control methodology, including adherence to State and local procedures, construction documentation coordination and completion, and assurance of construction quality. h. Discuss cost control methodology, including estimates of probable cost within the owner’s established budget and coordination of value engineering activities. i. Discuss your firm’s billing procedures, claims processing, reporting, collection, and customer service policies. j. Provide an equipment list. 4. Implementation, Installation, or Plan Effectiveness a. Detail any value-added services such as reporting, training, public outreach, educational programs, resources, health and safety programs, investments, or service at public events. b. Provide a detailed plan of approach for the work described above 5. Price and/ or Total Cost of Ownership a. Provide a detailed statement of fees including individual rates for partners and support staff. Include all reimbursable expenses, which should be assumed to be billed at cost, without mark-up. b. Outline all rates/fees for staff including fringe benefits, payroll taxes, insurance, and overhead costs. c. List pricing for any or all of the requested services. d. Specify a maximum percentage of increase for renewal years subsequent to initial contractProvide an equipment list along with anticipated costs e. Rates are negotiable. The City reserves the right to base its evaluation on a “Should Cost” analysis to reflect the real costs to the City arising out of, or incidental to the award. The City shall look to substance more than format and shall perform its cost and price evaluation on the basis of probable real costs. I. SELECTION PROCESS The selection committee may either recommend an award based on the proposals alone, or elect to short-list firms and conduct interviews. The short-list process includes written notification to the short-listed firms, interviews with firm members, reference checks on the top-ranked firm, and the negotiation of fees. 1) Short List: Submittals will be evaluated in accordance with the evaluation criteria above. The panel will review and score all proposals received. Firms with the highest scores may be invited to participate in oral interviews with the evaluation committee. 2) Oral Interviews: It is anticipated that oral interviews will be conducted in accordance to the schedule below. Short-listed firms will be notified in writing and invited to interview. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The selection committee will, in particular, be interested in knowing more about the firm’s previous experiences, the perceived ability to meet specified deadlines, and the overall project approach, and will appreciate the opportunity to converse with individuals who will act as the primary contacts for the project. 3) Fee Proposals and Final Selection: The City will attempt to negotiate a contract with the highest ranked firm, following the interview process. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ADMINISTRATIVE AND OFFEROR INFORMATION 1. PROPOSAL OPENING, EVALUATION, AND AWARD There is no public opening. Names of each proposer will be posted on the city website. Proposals will be examined after opening and will be evaluated based on the evaluation criteria. The firm selected for the award will be chosen based on the apparent Best Value to the City and not necessarily based on lowest price. The City reserves the right to make multiple awards if deemed in the best interest of the City. No proposal may be withdrawn for a period of sixty (60) calendar days of the Proposal Opening date. 2. SALES AND USE TAXES Don’t include sales or use tax in your proposal, as the City of Wheat Ridge is exempt from City, County, State, and Federal sales and excise taxes. Certificates will be issued upon request. City of Wheat Ridge Sales Tax Exempt: 98-03515 3. PROPOSER QUALIFICATIONS No proposal shall be accepted from and no contract will be awarded to any person, firm, or corporation that is in arrears to the City of Wheat Ridge, upon debt or contract that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply or service bid upon and that they have the necessary financial resources to provide the proposed supply or service. 4. RIGHT TO INVESTIGATE The City reserves the right to investigate and confirm the proposer’s financial responsibility. This may include financial statements, bank references, and interview with past consultants, employees, and creditors. Unfavorable responses to these investigations are grounds for rejection of the proposal. 5. NO COMMITMENT BY THE CITY OF WHEAT RIDGE This Request for Proposals does not commit the City of Wheat Ridge to award any costs or to pay any costs, or to award any contract, or to pay any costs associated with or incurred in the preparation of a proposal to this request, or to procure or contract for services or supplies. In acceptance of proposals, the City of Wheat Ridge reserves the right to negotiate further with one or more of the contractors as to any features of their proposals, and to accept modifications of the work and price when such action will be in the best interest of the City. This includes solicitation of a best and final offer from one or more of the proposers. 6. PROPOSAL REPRESENTATION Each proposer must sign the proposal and shall give his or her full business address on the form provided in this proposal. Proposals by partnerships shall be signed with the partnership name by one of the members or by an authorized representative. Proposals by corporations shall be signed with the name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind it in the matter and shall have the corporate seal affixed thereto. 7. ANTI COLLUSION CLAUSE No officer or employee of the City of Wheat Ridge, and no other public official or employee who may exercise any function or responsibilities in the review or approval of this undertaking, shall have any personal or financial interest—direct or indirect—in any contract or negotiation process thereof. The above compliance request will be part of all City of Wheat Ridge contracts for this service. 8. INDEMNIFICATION: Contractor hereby indemnifies and agrees to hold the City and its representatives and agents harmless for and on account of any act or omission of the Contractor in the execution and completion of the project specified herein, and this indemnification shall extend to and include Bodily Injury, DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Property Damage or Personal Injury, including compensatory, economic, punitive or special damages suffer by any person or entity in connection with the project. Contractor agrees to defend the City hereunder and indemnify the City, to include all court costs and attorney’s fees incurred in any defense required to be undertaken by the City as a result of the actions of the Contractor on the project. Notwithstanding the foregoing, nothing contained herein shall be deemed a waiver by the City of any of the protections afforded the City by virtue of the provisions of the Colorado governmental Immunity Act (Colo. Rev. Stat. 24-10-101). 9. INSURANCE: Certificates of Insurance shall be attached to the executed contract documents and shall become part of the contract as information documents only. The certificates shall provide that the insurance shall not be cancelled or terminated prior to completion of the work and that thirty (30) days’ notice shall be given the City prior to cancellation of policies. The Contractor shall maintain a Commercial General Liability insurance policy to protect the Contractor and the City from any and all claims of bodily injury and property damage, including death, which may arise from the Contractor’s operations and completed operations under this Contract, including the work of its subcontractors. The liability policy shall be the primary and non-contributory insurance for such claims and shall not contain any “excess” or “other insurance” clauses which limit its primary coverage. The insurance requirements are as follows: Certificate Holder: City of Wheat Ridge 7500 West 29th Avenue Wheat Ridge, CO 80033 Required City of Wheat Ridge, its officers and employees must be named as an additional insured to general liability policy. Required All policies as required shall provide a waiver of subrogation in favor of City of Wheat Ridge. Required Workers Compensation - statutory limits provided by an insurance carrier that is licensed to do business in Colorado. The policy shall contain a Waiver of Subrogation on behalf of City of Wheat Ridge. Employer’s liability: $100,000 each accident $500,000 disease policy limit $100,000 disease each employee Required Commercial General Liability $1,000,000 each occurrence $2,000,000 general aggregate $1,000,000 personal injury $2,000,000 products and completed operation aggregate If applicable to the scope of work, the following shall be included: -No exclusion for abuse or molestation -No exclusion for assault and battery -Liquor liability Required DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Builder’s Risk – The Contractor shall insure 100% of the replacement value of the work and materials installed and delivered, plus the replacement value of the work or materials furnished or delivered but not yet paid for by the City, for the life of the contract on an All-Risk basis, subject to the normal exclusions, terms, and conditions of the standard Builder’s Risk insurance policy with an insurance company or companies acceptable to the City. The Contractor shall be responsible for all damage to the work under construction until acceptance of and release of responsibility for the work to the City. n/a Commercial Automobile Liability – including owned, hired, and non-owned vehicles. (If autos are used in the performance of work under this agreement). Combined single limit for bodily injury and property damage. $1,000,000 each accident Required Professional Liability/Errors and Omissions $1,000,000 each claim $1,000,000 aggregate Required The insurance requirements specified by the City shall remain in effect for the full term of the contract and/or agreement and any extension thereof. Updated Certificates of Insurance shall be sent to the City during the full term of the contract and/or agreement and any extension thereof. Required Any subcontractors must meet the same insurance requirements for the contract or purchase order unless Procurement has approved a deviation. Required 10. LAWS AND REGULATIONS All applicable State of Colorado and Federal laws, City and County ordinances, licenses and regulations shall apply to the award throughout, and herein incorporated here by reference. The Proposer shall confirm its compliance with the 80% Colorado labor requirement of the Keep Jobs in Colorado Act, H.B. 13-1292, including C.R.S. 8-17-101,et seq. 11. SUBCONTRACTING No portion of this proposal may be subcontracted without the prior written approval of the City. 12. SALES PROHIBITED / CONFLICT OF INTEREST No officer, employee, or member of City Council shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies, or services—where such officer or employee exercises (directly or indirectly) any decision-making authority concerning such sale or has any supervisory authority over the services to be rendered. Soliciting or accepting any gift, gratuity favor, entertainment, kickback, or any items of monetary value from any person who has or is seeking to do business with the City of Wheat Ridge is prohibited. 13. MODIFICATION OF AGREEMENT No modification of award shall be binding upon the City, unless made in writing and signed by authorized agents of both parties. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 14. CANCELLATION Either party may cancel the award in the event that a petition—either voluntary or involuntary—is filed to declare the other party bankrupt or insolvent, or in the event that such party makes an assignment for the benefit of creditors. 15. TERMINATION OF AWARD FOR CAUSE If through any cause the successful proposer shall fail to fulfill in a timely and proper manner its obligations, or if the successful proposer shall violate any of the covenants, agreements, or stipulations of the award, the City shall thereupon have the right to terminate the award by giving written notice to the successful proposer of such termination—specifying the effective date of termination. In that event, all finished or unfinished services, reports, or other materials prepared by the successful proposer shall—at the option of the City—become its property, and the successful proposer shall be entitled to receive just, equitable compensation for any satisfactory work completed, or prepared documents/materials furnished. Notwithstanding the above, the successful proposer shall not be relieved of liability to the City for damage sustained by the City by virtue of breach of the award by the successful proposer, and the City may withhold any payments to the successful vendor for the purpose of set-off, until such time as the exact amount of damages due the City from the successful proposer is determined. 16. TERMINATION OF AWARD FOR CONVENIENCE The City may terminate the award at any time by giving written notice to the successful vendor of such termination (specifying the effective date thereof) at least thirty (30) working days before the effective date of such termination. In that event all finished or unfinished services, reports, materials(s) prepared or furnished by the successful proposer under the award shall—at the option of the City—become its property. If the award is terminated by the City as provided herein, the successful vendor will be paid an amount which bears the same ratio to the total compensation as the services actually performed or material of compensation previously made. If the award is terminated due to the fault of the successful proposer, termination of award for cause relative to termination shall apply. 17. EQUAL OPPORTUNITY The successful firm will agree not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of race, creed, sex, national origin, ancestry, or physical handicap. It shall be a condition that any company, firm, or corporation supplying goods or services must be in compliance with the appropriate areas of the Americans with Disabilities Act of 1990 as enacted, and from time to time amended, and any other applicable Federal regulation. A signed, written certificate stating compliance with the Americans with Disabilities Act may be required, upon request, by the City. 18. DISADVANTAGED BUSINESS ENTERPRISES Disadvantaged business enterprises are afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. As a recipient of Federal funds, subject to United States Department of Transportation Title VI Regulations at 49 CFR Part 21 the Civil Rights Act of 1964, the City of Wheat Ridge and its responsible agents, contractors and consultants assure that no person shall on the grounds of race, color or national origin be excluded from participation in the opportunity to bid or be discriminated against in consideration of award of this project. The Unites States has a right to seek judicial enforcement with regard to any matter arising under Title VI, 49 CFR Part 21. 19. COMMON LANGUAGE Unless otherwise specified in this document, all words shall have a common language unless the context in which they are used clearly requires a different meaning. Words in the singular number include the plural, DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 and in the plural include the singular. Additionally, words in the masculine gender include the feminine and the neuter, and when the sense so indicates, words of the neuter gender may refer to any gender. The words “firm,” “bidder,” “vendor,” “offeror,” “contractor,” “consultant,” and “proposer” refer to any person, partnership, corporation, or other entity. 20. PROPRIETARY INFORMATION The evaluation committee will hold information provided by proposers during the solicitation process in confidence until the date of an award. After that date, proposals will become public record. Proposers may request parts of their proposals to remain confidential and shall indicate as such in the proposal and on the appropriate proprietary or financial pages. All information included in any proposal that is of a proprietary nature must be clearly marked. The City shall be held harmless from any claims arising from the release of proprietary information not clearly designated as such by the proposing firm. An entire proposal shall not be considered proprietary. 21. COMPETITIVENESS AND INTEGRITY The Purchasing Office maintains control of its internal and third-party communications during the procurement process to prevent biased evaluations and compromises of confidential information, and to preserve the competitiveness and integrity of such procurement efforts. Proposers should not disclose their pricing to any employees of the City other than the contract representative. Attempts by proposers to establish informal communication channels regarding this procurement will be viewed negatively and shall result in rejection of the offending firm’s offer. 22. PROPOSAL FORMAT All responses to this Request for Proposal shall use the respondent’s format, except for those pages which have blanks to be filled in by the respondent, or those pages marked for return with proposal. A proposal can be rejected by the City if the submitting firm fails to completely fill in all blanks for evaluation of the proposal or fails to answer all questions. Proposal should be submitted initially on the most favorable terms. All proposals shall be prepared in a comprehensive manner as to content; however, no necessity exists for expensive binders or promotional materials. All costs—including travel and expenses incurred in the preparation of this proposal—shall be borne solely by the proposer. 23. PROPOSAL REJECTION AND / OR PARTIAL ACCEPTANCE The City reserves the right to the following: • Reject any and all proposals. • Accept other than the lowest price. • Waive minor defects or technicalities, formalities, and informalities. • Accept in whole or in part such proposal where it is deemed advisable. • Make an award on the basis of the apparent greatest benefit to the City of Wheat Ridge. • Alter the scope of work reasonably and RFQ documents until a contract is executed. 24. GOVERNING LAW The laws of the State of Colorado shall govern any contract executed between the successful contractor and the City. Further, the place of performance and transaction of business shall be deemed to be in the County of Jefferson, State of Colorado. In the event of litigation, the exclusive venue and place of jurisdiction shall be the State of Colorado—more specifically, Jefferson County, Colorado. 25. TAXES AND LICENSES BY THE AWARDED CONTRACTOR The contractor shall promptly pay—when they are due—all taxes, excises, license fees, and permit fees of whatever nature applicable to work which it performs under this agreement and shall take out and keep current all required municipal, County, State or Federal licenses required to perform this work. Additionally, the contractor shall furnish the City—upon request—duplicate receipts or other satisfactory evidence showing or certifying to the proper payment of all required licenses and taxes. Contractor shall promptly DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 pay—when due—all bills, debts, and obligations it incurs performing work under this agreement, and to allow no lien, mortgage, judgment, or execution to be filed against land, facilities, or improvements owned by the City. 26. PROMPT PAYMENT DISCOUNTS In determining the most responsive price proposal(s) the City will consider all acceptable proposals on a basis of the net price to be paid after deduction of the discount specified in the respective proposals. Prompt payment discounts allowing less than 10 days for the discount to apply shall not be considered as a cost factor in the evaluation of proposals. In connection with any prompt payment discount offered, time will be computed from date of receipt of a correct invoice to include the receipt and acceptance of performance. 27. ESCALATION All prices/fees/wages offered in response to this RFQ shall be firm against any increase for one (1) year after acceptance by the City. For subsequent periods, it shall be the vendor’s responsibility to notify the City in advance of any anticipated changes in prices and submit a request for a price increase. This City limits price escalation requests to no more than one (1) rate adjustment per contract term. Increases will be considered up to 3% of the original contract value. All increases must be justified in writing. The City reserves the right to reject pricing increases and may choose to resolicit. The City reserves the right to accept or reject the request for a price/fee/wage increase prior to the renewal option period. If the price/fee/wage increase is approved, prices will remain firm for a year from the date of increase, at a minimum. 28. OWNERSHIP OF CONTRACT PRODUCTS All products produced from the awarded contract shall be the sole property of the City. 29. FUNDING There is in effect within the City of Wheat Ridge, Colorado, Section 2-4 of the City’s Code of Laws which limits the amount for which the City shall be liable to the amount expressly appropriated by the City Council, either through budgeted appropriation, or contract or bid award. The contractor is specifically advised of this Section 2-4 of the Code of Laws. This contract is specifically subject to the provisions of said Code Section. Funding of this contract for any time period after January 1st of the year succeeding the date of entry of this contract is expressly contingent upon appropriations being made by the City Council of the City of Wheat Ridge, Colorado. No promise—expressed or implied—is made that such funding will be approved by the City Council, acting in its legislative discretion. 30. INDEPENDENT CONTRACTOR The consulting firm is an independent contractor. Notwithstanding any provision appearing in this RFQ, all personnel assigned by the firm to perform work under the terms of this RFQ and any subsequent agreement shall be—and remain at all times—employees or agents of the firm for all purposes. The firm shall make no representation that it is the employee of the City for any reason. 31. EMPLOYMENT OF LABOR The Consultant and each of the approved sub-consultants shall hire qualified workers for the project who are citizens of the United States or legal resident aliens with first preference being given, insofar as practicable, to those having served in the armed forces of the United States and having been honorably discharged or released from active duty therein. The Consultant shall employ only competent persons to do the work, and whenever requested in writing by the City Representative, the Consultant shall discharge any person who commits trespass or in, in the opinion of the City Representative, disorderly, dangerous, unfaithful, insubordinate, incompetent or otherwise unsatisfactory. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 32. DUE DILIGENCE Due care and diligence have been used in the preparation of this information and it is believed to be substantially correct. The responsibility, however, for determining the full extent to the exposure and the verification of all information shall rest solely with the proposer. The City is not responsible for any errors or omissions in the specification, or for the failure on the part of the proposer in determining the full extent of exposure. 33. DEBRIEFING After the project award has been made, vendors may contact the City Purchasing Agent to request a debriefing on the selection process, as well as a discussion of the strengths and weaknesses of their firm’s proposal. 34. SECURITY ACCESS CARDS The City will issue security access cards to assigned workers. It will be at the discretion of the City to determine if the access cards are issued specifically for each worker, or if a guest card will be issued. 35. COOPERATIVE PROCUREMENT The City of What Ridge encourages and participates in cooperative procurement endeavors undertaken by or on behalf of other governmental agencies including the Multiple Assembly of Procurement Officials (MAPO) and the Cooperative Educational Purchasing Council (CPEC). We hereby request that and member of MAPO/CPEC by permitted to avail itself of this contract and purchase as specified by the contract resulting from this solicitation request, at the contract prices established therein. Each governmental entity would establish its own contract, issue its own orders, be invoiced directly, make its own payments and issue its own exemption certificates as required. It is understood and agreed that the City of Wheat Ridge is not a legally binding party to any contractual agreement made between another governmental entity and the successful vendor as a result of this solicitation. The City shall not be liable for any costs or damages incurred by any other entity. 36. SAMPLE AGREEMENT A sample agreement is provided in the RFQ documents for informational purposes only. Do not complete or enclose with your submission. THANK YOU FOR YOUR INTEREST IN DOING BUSINESS WITH THE CITY OF WHEAT RIDGE DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 RFP-23-ROW Maintenance PROPOSER INFORMATION AND ADDENDUM ACKNOWLEDGMENT FEIN / SSN (Required) DUNS Federal ID number COMPANY NAME ADDRESS CITY STATE ZIPCODE PHONE CELL AUTHORIZED SIGNATURE REQUIRED—MUST BE IN INK or Digital PRINTED NAME TITLE EMAIL PROPOSER IS RESPONSIBLE FOR FOLLOWING UP ON ALL ADDENDA ACKNOWLEDGE ADDENDA: Proposer is responsible for confirming receipt of each addendum; please initial as applicable. #1 #2 #3 #4 DO NOT CONTACT THE REQUESTING DEPARTMENT OR MEMBERS OF THE EVALUATION COMMITTEE Signature acknowledges that proposer: 1) Has read the RFP documents thoroughly prior to submitting a proposal, 2) Will fulfill the obligations in accordance to the scope of work or specifications, terms, and conditions, 3) Is capable of performing quality work to achieve the City objectives, and 4) Is submitting without collusion with any other individual or firm. Bidder must complete and SUBMIT this form with your bid/proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Title VI of the Civil Rights Act of 1964 prohibits discrimination of the basis of race, color or national origin by any entity receiving Federal financial assistance. The City of Wheat Ridge is a recipient of Federal financial assistance and as such, it—as well as all of its responsible agents, contractors and consultants—is required by the United States Department of Transportation Title VI Regulations at 49 CFR Part 21 (the Regulations) to assure nondiscrimination. The City of Wheat Ridge assures that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination on the grounds of race, color, or national origin under any program or activity conducted by the City. All bidders are hereby notified that the City of Wheat Ridge will affirmatively ensure that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. This applies to all solicitations for bids for work or material subject to the Regulations, and for all proposals for negotiated agreements. The bidder, whose name and signature appear below, certifies and agrees as follows: 1. The bidder shall comply with the provisions of Title VI of the Civil Rights Act of 1964. 2. The bidder assures the City of Wheat Ridge that disadvantaged business enterprises are afforded full opportunity to submit bids as sub-contractors or sub-consultants and will not be discriminated against on the grounds of race, color or national origin in consideration for award. 3. The bidder shall comply with all reasonable requests made in the course of an investigation of Title VI, the Regulations and this assurance by the Colorado Department of Transportation, the US Department of Transportation or the City of Wheat Ridge, as a sub-recipient of Federal financial assistance. 4. The bidder agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under Title VI, the Regulations and this assurance. FIRM: (Print full legal name of company) AUTHORIZED SIGNATURE: Printed Name and Title: Date Certified and Agreed: Attestation: (A corporate attestation is required) Place corporate seal below: BY: Corporate Secretary or Equivalent Bidder must complete and SUBMIT this form with bid/proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. CITY OF WHEAT RIDGE, CO NON-DISCRIMINATION ASSURANCE FORM TITLE VI REGULATIONS AT 49 CFR PART 21 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 COMPANY SUBMITTING BID ________________________________________________ STATE OF: COUNTY OF: __________________________________________________________ of lawful age, being duly sworn, on oath says that (s)he is the agent authorized by the Bidder to submit the attached bid. Affidavit further states that the Bidder has not been a party of any collusion among Bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or any Federal, State or Municipal official or employees as to quantity, quality, or price in the prospective Contract, or any other items of said prospective Contract; or in any discussions between bidders and any Federal, State or Municipal official concerning exchange of money or other thing of value for special consideration in the letting of a Contract. NAME TITLE Subscribed and sworn to before me this day of , 20__ NOTARY PUBLIC SIGNATURE My Commission Expires: Bidder must complete and SUBMIT this form with bid/proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. CITY OF WHEAT RIDGE, CO NON-COLLUSION AFFIDAVIT RFP-23-ROW Maintenance DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 The following information is considered the minimum required to evaluate the qualifications of vendors intending to provide services for the City of Wheat Ridge. Any additional information the vendor feels is pertinent, or which clarifies items below, is welcome and may be attached. The City will contact previous clients and references as a part of the evaluation process; thus, letters of reference may shorten the evaluation period, if they are attached to this form. 1. Name of firm: Address: State: Zip: Phone: Principal in Charge: Email: Type of business organization: Sole Proprietorship Corporation Partnership Limited Partnership State in which incorporated: Joint Venture Name, position, and address of contact person regarding the information on this form: Number of years your firm has done business under current name: Previous firm names and / or partnerships (or firms you have had any interest in), and number of years of each name: 2. Attach a list of all major accounts for the past two (2) years. For each account indicate the following: • Original contract bid amount • Owner (address, telephone number, and contact name) CITY OF WHEAT RIDGE, CO VENDOR QUALIFICATION FORM RFP-23-ROW Maintenance DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 • Account services provided • Litigation or claims related to each project—state nature of claim(s), the parties, the dollar value, the status and outcome—including the value of any judgment(s) or settlement(s) • Name, address, and phone number(s) of reference(s) 3. List major equipment, facilities, number and type of employees available for City contract work. Specify type of work normally done by your forces, and type of work you normally subcontract. 4. Have you ever terminated or abandoned any work prior to completion, or had work completed by others? No Yes If yes, describe the situation: 5. Has your firm—or any firm you have had any interest in—ever been debarred or prohibited from contract work with any government or private institution? No Yes If yes, describe the situation: City Staff will evaluate all qualification forms. The evaluation will include the following: • Verification of statements and information provided • Ability to perform work of similar nature • Financial stability and capability • Any pattern of controversy, poor management, delayed claims, late completion, inferior service or equipment, or other undesirable characteristics This qualification process is not intended to restrict competition. The intent is to protect the City’s legitimate interests by ensuring that vendors are competent, capable of quality work, and financially able to complete the work awarded. Bidder must complete and SUBMIT this form with bid/proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 RFP-23-ROW Maintenance Services SAMPLE AGREEMENT, FOR REVIEW ONLY THIS AGREEMENT made this day of month, 2023, by and between the City of Wheat Ridge, Colorado, hereinafter referred to as the “City” or “Owner” and Vendor Name, Vendor Address hereinafter referred to as the “Contractor.” WITNESSETH, that the City of Wheat Ridge and the Contractor agree as follows: ARTICLE 1 – SERVICES The Contractor will serve as the City’s contractor and provide at a minimum all the professional services required as per RFx, as more fully described in the Request for XX (Exhibit A), the Vendor’s response to the RFx (Exhibit B) incorporated herein by reference. ARTICLE 2 – TERM The work to be performed under this agreement may commence promptly after receipt of a fully-executed copy of the agreement, to the extent that the Contractor has been authorized to proceed by the City. At the end of each year, if the City deems the Contractor’s performance acceptable and the pricing is consistent with the RFP response, the agreement may continue with automatic renewals. The agreement may be automatically renewed if: • The work has not been completed per the agreed upon Statement of Work • The City fails to contact your firm prior to the end of the current term regarding the desire to terminate. • Pricing remains firm for the renewal period. • The scope of work or specifications are not changed or modified. If at the end of each year the City desires to rebid, or the Contractor’s performance is not acceptable, the City and Contractor may elect to continue the agreement on a month-to-month basis until the rebid process is complete. ARTICLE 3 – PAYMENT AND FEE SCHEDULE It is understood and agreed by and between the parties hereto, that the City shall pay the Contractor for services provided, and the Contractor will accept a not-to-exceed amount of dollars, ($XX.XX) annually as full payment for such services. Pricing will remain firm for renewal The City operates on a calendar year as its fiscal year; as such, all invoices must be received no later than December 22, in order to be processed in the same calendar year. A. Invoices by Task Invoices will be submitted monthly by the Contractor for services performed and expenses incurred, pursuant to this agreement during the prior month. Payment is then made to the Contractor within thirty (30) days of receipt via Electronic Funds Transfer (EFT). The City may elect the alternative method of payment by the Treasurer’s Office through proper accounting procedures. B. Funding DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 There is in effect within the City of Wheat Ridge, Colorado, a provision of the City’s Code of Laws which limits the amount for which the City shall be liable to the amount expressly appropriated by the City Council, either through budgeted appropriation, or contract or bid award. The contractor is specifically advised of the provisions of this portion of the Code of Laws of the City of Wheat Ridge, which was enacted pursuant to Ordinance 787, Series of 1989, and expressly incorporated herein. This contract is specifically subject to the provisions of said Ordinance and adopted Code Section. ARTICLE 4 - ESCALATION All prices/fees/wages offered in response to this RFQ shall be firm against any increase for one (1) year after acceptance by the City. For subsequent periods, it shall be the vendor’s responsibility to notify the City in advance of any anticipated changes in prices and submit a request for a price increase. This City limits price escalation requests to no more than one (1) rate adjustment per contract term. Increases anticipated to exceed 10% of the original cost will not be accepted, rather the City will resolicit at that time. The City reserves the right to accept or reject the request for a price/fee/wage increase prior to the renewal option period. If the price/fee/wage increase is approved, prices will remain firm for a year from the date of increase, at a minimum. ARTICLE 5-SALES AND USE TAXES Don’t include sales or use tax in invoices, as the City of Wheat Ridge is exempt from City, County, State, and Federal sales and excise taxes. Certificates will be issued upon request. City of Wheat Ridge Sales Tax Exempt: 98-03515 ARTICLE 6 – INDEPENDENT CONTRACTOR In performing the work under this agreement, the Contractor acts as an independent contractor and is solely responsible for necessary and adequate worker’s compensation insurance, personal injury and property damage insurance, as well errors and omissions insurance. The Contractor, as an independent contractor, is obligated to pay Federal and State income tax on monies earned. The personnel employed by the Contractor are not and shall not become employees, agents, or servants of the City because of the performance of any work by this agreement. The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this agreement, and that it has not paid or agreed to pay any company or person—other than bona fide employees working solely for the Contractor—any commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this agreement. For breach or violation of this warranty the City will have the right to annul this agreement without liability or in its discretion to deduct from the agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE 7 – INSURANCE In accordance with Article 4 above, the Contractor shall furnish a certificate of insurance upon notification of award, and prior to performance. Work shall not commence under this agreement until the Contractor has submitted to the City and received approval thereof, a certificate of insurance showing compliance with the following minimum types and coverages of insurance: Type of Insurance Minimum Limits of Liability Worker’s Compensation, Coverage A Statutory, including occupational disease coverage for all employees at work site. Employer Liability, Coverage B $500,000 per person $500,000 per accident $500,000 each disease Commercial General Liability (including Premises-Operations, Independent Contractor’s DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Protective, Broad Form Property Damage, and Contractual Liability) • Bodily Injury • Property Damage $1 million per occurrence $2 million aggregate $1 million per occurrence $2 million aggregate An endorsement covering any explosion, collapse, and underground exposures, “XCU,” in the Commercial General Liability policy is also required. Comprehensive Automotive Liability (owned, hired, and non-owned vehicles) • Bodily Injury • Property Damage $2 million per occurrence $2 million per occurrence The City of Wheat Ridge shall be named as additional insured on all liability policies. Insurance shall include provisions preventing cancellation without 30 days prior notice by certified mail to the City. Nothing herein shall be deemed or construed as a waiver of any of the protections to, which the agencies may be entitled pursuant to the Colorado Governmental Immunity Act, Sections 24-10-101, CRS, as amended. ARTICLE 8 – INDEMNIFICATION The Contractor agrees to indemnify, defend, and to hold the City and its agents, officials, officers and employees harmless for, from and against any and all claims, suits, expenses, damages, or other liabilities—including reasonable attorney fees and court costs arising out of damage or injury to persons, entities, or property causes or sustained by any person or persons to the extent caused by the negligent performance or failure of the Contractor to provide services pursuant to the terms of this agreement. ARTICLE 9 – EQUAL EMPLOYMENT OPPORTUNITY The Contractor shall not discriminate against any employee or applicant for employment because of age, race, color, religion, sex, or national origin. The Contractor shall adhere to acceptable affirmative action guidelines in selecting employees and shall ensure that employees are treated equally during employment, without regard to age, race, color, religion, sex, or national origin. Such action shall include—but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training—including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices provided by the local public agency setting forth the provisions of this nondiscrimination clause. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this agreement so that such provisions will be binding upon each subcontractor—provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. ARTICLE 10 – CHARTER, LAWS, AND ORDINANCES The Contractor at all times during the performance of this agreement, agrees to strictly adhere to all applicable Federal, State, and local laws, rules, regulations, and ordinances that affect or govern the work as contemplated under this agreement. ARTICLE 11 – LAW AND VENUE The laws of the State of Colorado shall govern as to the interpretation, validity, and effect of this agreement. The parties agree that venue and jurisdiction for disputes regarding performance of this contract is with the District Court of Jefferson County, Colorado. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ARTICLE 12 – TERMINATION The Contractor acknowledges that his failure to accomplish the work as described shall be considered a material breach of the contract and entitle the City to consequential damages resulting from failures, acts, or omissions— including, but not limited to re-procurement costs, insufficient or improper work. The City and the Contractor agree that this agreement may be canceled for cause by either party, with a fifteen (15) day prior written notice. The cost of completing the portion of the work which remains unperformed at the time of such termination shall be deducted from the contract price before payment is made. The City may terminate the agreement for its convenience, upon thirty (30) days written notice. In the event of such termination the Contractor will be paid for all work and expenses incurred up until the time of such termination. All work accomplished by the Contractor prior to the date of such termination shall be recorded, and tangible work documents shall be transferred to and become the sole property of the City, prior to payment for services rendered. ARTICLE 13 – NOTICES Contact Information City Contractor Name: Office Phone: Email Address: Address: City, State, Zip Code ARTICLE 14 – ASSIGNMENT AND SUBCONTRACTORS The duties and obligations of the Contractor arising hereunder cannot be assigned, delegated, nor subcontracted except with the express written consent of the City. The subcontractors permitted by the City shall be subject to the requirements of this agreement, and the contractor is responsible for all subcontracting arrangements, as well as the delivery of services as set forth in this agreement. The contractor shall be responsible for the performance of any subcontractor. ARTICLE 15 – SEVERABILITY To the extent that the agreement may be executed and performance of the obligations of the parties may be accomplished within the intent of the agreement, the terms of this agreement are severable. Should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any other term, or the same term upon subsequent breach. ARTICLE 16 – INTEGRATION OF UNDERSTANDINGS This agreement is intended as the complete integration of all understanding between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force and effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other amendment hereto shall have any force or effect unless embodied in writing and signed by an authorized representative of the City and the contractor. ARTICLE 17 - DISADVANTAGED BUSINESS ENTERPRISES Disadvantaged business enterprises are afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. Consultants shall insert this provision in all sub-contracts for any work covered by this Agreement, so that it shall be binding upon each sub- consultant or sub-contractor providing labor or services. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ARTICLE 18 – OWNERSHIP OF CONTRACT PRODUCTS All products produced from the awarded contract shall be the sole property of the City. ARTICLE 19 - COOPERATIVE PROCUREMENT The City of What Ridge encourages and participates in cooperative procurement endeavors undertaken by or on behalf of other governmental agencies including the Multiple Assembly of Procurement Officials (MAPO) and the Cooperative Educational Purchasing Council (CPEC). We hereby request that and member of MAPO/CPEC by permitted to avail itself of this contract and purchase as specified by the contract resulting from this solicitation request, at the contract prices established therein. Each governmental entity would establish its own contract, issue its own orders, be invoiced directly, make its own payments and issue its own exemption certificates as required. It is understood and agreed that the City of Wheat Ridge is not a legally binding party to any contractual agreement made between another governmental entity and the successful vendor as a result of this solicitation. The City shall not be liable for any costs or damages incurred by any other entity. ARTICLE 20 – INTERNAL TEAM REVIEW Each party has reviewed the items contained within this contract and recommend executing this contract to proceed with the agreed upon Statement of Work. ______________________________________ __________ Whitney Mugford-Smith, Procurement Manager Date Signed ______________________________________ __________ [RESERVED FOR PM], Project Manager/ Team Lead Date Signed ______________________________________ __________ [RESERVED FOR DIR], Department Director Date Signed ______________________________________ __________ Patrick Goff, City Manager Date Signed DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ARTICLE 21 – AUTHORIZATION Each party represents and warrants that it has the power and ability to enter into this agreement, to grant the rights granted herein, and to perform the duties and obligations described herein. IN WITNESS WHEREOF, the parties hereto have executed this agreement in two (2) copies, each of which shall be deemed an original on the day and year first written above. ATTEST: OWNER CITY OF WHEAT RIDGE 7500 W. 29TH AVENUE STEVE KIRKPATRICK, CITY CLERK WHEAT RIDGE, CO 80033 303-234-5900 DATE BUD STARKER, MAYOR (Seal) CONTRACTOR APPROVED AS TO FORM: NAME ADDRESS CITY, STATE, ZIPCODE GERALD DAHL, CITY ATTORNEY AUTHORIZED SIGNATURE ATTEST TO CONTRACTOR: PRINTED NAME NAME TITLE TITLE DATE DATE DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ATTACHMENT A RFP-23-ROW Maintenance PRICE SCHEDULE SUBMIT ON THIS PAGE, OR ATTACH YOUR DETAILED PRICE OR REVENUE SCHEDULE NAME OF FIRM: ADDRESS: CHECK-LIST: The following information and forms must be included with your submittal, in this order:  Proposer Information Sheet  Acknowledgment of Addendum (if any)  Non-discrimination Form  Contractor’s Qualification Form Please be certain to address the following in your proposal:  Qualifications  Experience  Current Workload  Project Approach  Fee Schedule Please review the sample agreement, but do not include a copy with your proposal submittal. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 EXHIBIT A RFP-23-ROW Maintenance ACCEPTANCE OF CONDITIONS STATEMENT A. Proposing firm indicates acceptance of the following conditions: 1. City of Wheat Ridge prohibits contracting with firms that employ certain relatives of City employees, unless the City Council determines that the making of such a contract is in the City’s best interest. No City Council member, member of a City Board or Commission, Municipal judge, City Manager, City attorney(s), or employee of the City of Wheat Ridge—or any such person’s spouse, child, parent, brother, sister, dependent or person assuming a relationship being the substantial equivalent of the above—has an existing or pending (direct or indirect) financial, pecuniary, or personal interest in the proposing firm or this Request for Proposal (RFP), except as follows: 2. I / we hereby agree to all instructions, terms and conditions, and specifications contained herein. B. I / we acknowledge the following addenda: Proposing Firm’s Name: Address: Office Phone Number: Cell Phone Number: Submitted by: SIGNATURE DATE TITLE Attest (by officer if corporation) or notary (if individual): SIGNATURE My commission expires (if notarized): DATE DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 EXHIBIT B: PROFESSIONAL SERVICES BILLING SAMPLE FORM Date: City Project Name and Number: City Contact Name or Department: Period of Service: through Summary below (see attached reports for further details) BASIC SERVICE Task: Fee Amount: % Complete: Fee Earned: Prior Billing: TOTAL: Fee earned: $ Less amount previously billed: $ Amount due: $ ADDITIONAL SERVICES: Amount due: $ TOTAL AMOUNT DUE: $ Vendor’s signature: Date: Printed name: Title: City Department approval (signature of approver): Title: Date: SUBMIT TO: ACCOUNTS PAYABLE CITY OF WHEAT RIDGE 7500 W. 29th Avenue Wheat Ridge, CO 80033 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 RFP-23-Right of Way Maintenance Services Contract #23-0103 THIS AGREEMENT made this day of April XX, 2023 by and between the City of Wheat Ridge, Colorado, hereinafter referred to as the “City” or “Owner” and Terracare Associates, LLC, 7272 S. Eagle St., Centennial, CO 80112 hereinafter referred to as the “Contractor.” WITNESSETH, that the City of Wheat Ridge and the Contractor agree as follows: ARTICLE 1 – SERVICES The Contractor will serve as the City’s contractor and provide at a minimum all the professional services regarding right of way maintenance services for the Parks, Forestry, and Open Space division of the Parks and Recreation Department required as per the agreed upon scope of work, more fully described in the contractor’s response (Exhibit A) and the original request (Exhibit B) incorporated herein by reference. ARTICLE 2 – TERM The work to be performed under this agreement may commence promptly after receipt of a fully-executed copy of the agreement, to the extent that the Contractor has been authorized to proceed by the City. This agreement will remain in effect through the end of 2023. The City may renew the agreement for up four (4) additional one-year periods. The agreement will be automatically renewed only if: • The work has not been completed per the agreed upon Statement of Work • The City fails to contact your firm prior to the end of the current term regarding the desire to renew. • Pricing remains the same or does not exceed a 3% annual increase • The scope of work or specifications are not changed or modified. If at the end of each year the City desires to rebid, or the Contractor’s performance is not acceptable, the City and Contractor may elect to continue the agreement on a month-to-month basis until the rebid process is complete. ARTICLE 3 – PAYMENT AND FEE SCHEDULE It is understood and agreed by and between the parties hereto, that the City will pay the Contractor for services provided, and the Contractor will accept a not-to-exceed amount of one hundred sixty-two thousand, two hundred ninety-five dollars and thirty-one cents, ($162,295.31) as full payment for such services. Pricing will remain firm for each renewal period, unless Contractor provides written justification showing increases on their end. Annual increase not to exceed 3% annually. The City operates on a calendar year as its fiscal year; as such, all invoices must be received no later than December 20, in order to be processed in the same calendar year. A. Invoices by Task Invoices will be submitted monthly by the Contractor for services performed and expenses incurred, pursuant to this agreement during the prior month. Payment is then made to the Contractor within thirty (30) DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 days of receipt via Electronic Funds Transfer (EFT). The City may elect the alternative method of payment by the Treasurer’s Office through proper accounting procedures. B. Funding There is in effect within the City of Wheat Ridge, Colorado, a provision of the City’s Code of Laws which limits the amount for which the City will be liable to the amount expressly appropriated by the City Council, either through budgeted appropriation, or contract or bid award. The contractor is specifically advised of the provisions of this portion of the Code of Laws of the City of Wheat Ridge, which was enacted pursuant to Ordinance 787, Series of 1989, and expressly incorporated herein. This contract is specifically subject to the provisions of said Ordinance and adopted Code Section. ARTICLE 4-SALES AND USE TAXES Don’t include sales or use tax in invoices, as the City of Wheat Ridge is exempt from City, County, State, and Federal sales and excise taxes. Certificates will be issued upon request. City of Wheat Ridge Sales Tax Exempt: 98-03515 ARTICLE 5 – INDEPENDENT CONTRACTOR In performing the work under this agreement, the Contractor acts as an independent contractor and is solely responsible for necessary and adequate worker’s compensation insurance, personal injury and property damage insurance, as well errors and omissions insurance. The Contractor, as an independent contractor, is obligated to pay Federal and State income tax on monies earned. The personnel employed by the Contractor are not and will not become employees, agents, or servants of the City because of the performance of any work by this agreement. The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this agreement, and that it has not paid or agreed to pay any company or person—other than bona fide employees working solely for the Contractor—any commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this agreement. For breach or violation of this warranty the City will have the right to annul this agreement without liability or in its discretion to deduct from the agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE 6 – INSURANCE In accordance with Article 4 above, the Contractor will furnish a certificate of insurance upon notification of award, and prior to performance. Work will not commence under this agreement until the Contractor has submitted to the City and received approval thereof, a certificate of insurance showing compliance with the following minimum types and coverages of insurance: Type of Insurance Minimum Limits of Liability Worker’s Compensation, Coverage A Statutory, including occupational disease coverage for all employees at work site. Employer Liability, Coverage B $500,000 per person $500,000 per accident $500,000 each disease Commercial General Liability (including Premises-Operations, Independent Contractor’s Protective, Broad Form Property Damage, and Contractual Liability) • Bodily Injury • Property Damage $1 million per occurrence $2 million aggregate $1 million per occurrence $2 million aggregate DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 An endorsement covering any explosion, collapse, and underground exposures, “XCU,” in the Commercial General Liability policy is also required. Comprehensive Automotive Liability (owned, hired, and non-owned vehicles) • Bodily Injury • Property Damage $2 million per occurrence $2 million per occurrence The City of Wheat Ridge will be named as additional insured on all liability policies. Insurance must include provisions preventing cancellation without 30 days prior notice by certified mail to the City. Nothing herein will be deemed or construed as a waiver of any of the protections to, which the agencies may be entitled pursuant to the Colorado Governmental Immunity Act, Sections 24-10-101, CRS, as amended. ARTICLE 7 – INDEMNIFICATION The Contractor agrees to indemnify, defend, and to hold the City and its agents, officials, officers and employees harmless for, from and against any and all claims, suits, expenses, damages, or other liabilities—including reasonable attorney fees and court costs arising out of damage or injury to persons, entities, or property causes or sustained by any person or persons to the extent caused by the negligent performance or failure of the Contractor to provide services pursuant to the terms of this agreement. ARTICLE 8 – EQUAL EMPLOYMENT OPPORTUNITY The Contractor will not discriminate against any employee or applicant for employment because of age, race, color, religion, sex, or national origin. The Contractor must adhere to acceptable affirmative action guidelines in selecting employees and will ensure that employees are treated equally during employment, without regard to age, race, color, religion, sex, or national origin. Such action includes —but is not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training—including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices provided by the local public agency setting forth the provisions of this nondiscrimination clause. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this agreement so that such provisions will be binding upon each subcontractor—provided that the foregoing provisions will not apply to contracts or subcontracts for standard commercial supplies or raw materials. ARTICLE 9 – CHARTER, LAWS, AND ORDINANCES The Contractor at all times during the performance of this agreement, agrees to strictly adhere to all applicable Federal, State, and local laws, rules, regulations, and ordinances that affect or govern the work as contemplated under this agreement. ARTICLE 10 – LAW AND VENUE The laws of the State of Colorado will govern as to the interpretation, validity, and effect of this agreement. The parties agree that venue and jurisdiction for disputes regarding performance of this contract is with the District Court of Jefferson County, Colorado. ARTICLE 11 – TERMINATION The Contractor acknowledges that his failure to accomplish the work as described will be considered a material breach of the contract and entitle the City to consequential damages resulting from failures, acts, or omissions— including, but not limited to re-procurement costs, insufficient or improper work. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 The City and the Contractor agree that this agreement may be canceled for cause by either party, with a fifteen (15) day prior written notice. The cost of completing the portion of the work which remains unperformed at the time of such termination will be deducted from the contract price before payment is made. The City may terminate the agreement for its convenience, upon thirty (30) days written notice. In the event of such termination the Contractor will be paid for all work and expenses incurred up until the time of such termination. All work accomplished by the Contractor prior to the date of such termination will be recorded, and tangible work documents will be transferred to and become the sole property of the City, prior to payment for services rendered. ARTICLE 12 – NOTICES Contact Information City Contractor Name: Mark Ruote Justin Stewart Office Phone: 303-205-7553 720-587-2570 Email Address: mruote@ci.wheatridge.co.us Justin.stewart@myterracare.net Address: 7490 W 45th Ave. 7272 S. Eagle St. City, State, Zip Code Wheat Ridge, CO 80033 Centennial, CO 80112 ARTICLE 13 – ASSIGNMENT AND SUBCONTRACTORS The duties and obligations of the Contractor arising hereunder cannot be assigned, delegated, nor subcontracted except with the express written consent of the City. The subcontractors permitted by the City will be subject to the requirements of this agreement, and the contractor is responsible for all subcontracting arrangements, as well as the delivery of services as set forth in this agreement. The contractor is responsible for the performance of any subcontractor. ARTICLE 14 – SEVERABILITY To the extent that the agreement may be executed and performance of the obligations of the parties may be accomplished within the intent of the agreement, the terms of this agreement are severable. Should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure will not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof will not be construed as a waiver of any other term, or the same term upon subsequent breach. ARTICLE 15 – INTEGRATION OF UNDERSTANDINGS This agreement is intended as the complete integration of all understanding between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto will have any force and effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other amendment hereto will have any force or effect unless embodied in writing and signed by an authorized representative of the City and the contractor. ARTICLE 18 - DISADVANTAGED BUSINESS ENTERPRISES Disadvantaged business enterprises are afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. Consultants will insert this provision in all sub-contracts for any work covered by this Agreement, so that it will be binding upon each sub- consultant or sub-contractor providing labor or services. ARTICLE 19 – OWNERSHIP OF CONTRACT PRODUCTS All products produced from the awarded contract will be the sole property of the City. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ARTICLE 20 - COOPERATIVE PROCUREMENT The City of What Ridge encourages and participates in cooperative procurement endeavors undertaken by or on behalf of other governmental agencies including the Multiple Assembly of Procurement Officials (MAPO) and the Cooperative Educational Purchasing Council (CPEC). We hereby request that and member of MAPO/CPEC by permitted to avail itself of this contract and purchase as specified by the contract resulting from this solicitation request, at the contract prices established therein. Each governmental entity would establish its own contract, issue its own orders, be invoiced directly, make its own payments and issue its own exemption certificates as required. It is understood and agreed that the City of Wheat Ridge is not a legally binding party to any contractual agreement made between another governmental entity and the successful vendor as a result of this solicitation. The City will not be liable for any costs or damages incurred by any other entity. ARTICLE 21 – INTERNAL TEAM REVIEW Each party has reviewed the items contained within this contract and recommend executing this contract to proceed with the agreed upon Statement of Work. ______________________________________ __________ Whitney Mugford-Smith, Procurement Manager Date Signed ______________________________________ __________ Mark Ruote, Project Coordinator Date Signed ______________________________________ __________ Karen O’Donnell, Director of Parks & Recreation Date Signed ______________________________________ __________ Patrick Goff, City Manager Date Signed DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 4/11/2023 4/11/2023 4/11/2023 4/11/2023 ARTICLE 22 – AUTHORIZATION Each party represents and warrants that it has the power and ability to enter into this agreement, to grant the rights granted herein, and to perform the duties and obligations described herein. IN WITNESS WHEREOF, the parties hereto have executed this agreement in two (2) copies, each of which shall be deemed an original on the day and year first written above. ATTEST: OWNER CITY OF WHEAT RIDGE 7500 W. 29TH AVENUE STEVE KIRKPATRICK, CITY CLERK WHEAT RIDGE, CO 80033 303-234-5900 DATE BUD STARKER, MAYOR (Seal) CONTRACTOR APPROVED AS TO FORM: Terracare Associates, LLC 7272 S. Eagle St. Centennial, CO 80112 GERALD DAHL, CITY ATTORNEY AUTHORIZED SIGNATURE ATTEST TO CONTRACTOR: PRINTED NAME NAME TITLE TITLE DATE DATE DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Justin Stewart VP 4/13/2023 Sir Project Manager 4/14/2023 5/8/2023 Prepared for: Whitney Mugford- Smith - Procurement Manager Proposal Issued: February 23, 2023 Proposal Valid to: April 23, 2023 RFP-23-ROW Maintenance Services City of Wheat Ridge A Monarch Landscape Company Exhibit ADocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Table of Contents 01 02 Cover Letter Proposer Information and Addendum Acknowledgment Certification Statement for Workers Without Authorization Non-Discrimination Assurance Form Non-Collusion Affidavit Vendor Qualifications Form Firm Capabilities and References Scope of Submission Effective Project Approach, Timeline, and Safety Implementation, Installation, or Plan Effectiveness Pricing A Monarch Landscape Company 03 04 05 06 09 16 18 26 34 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 __________________ Antonio DeLuna-Martinez Sr. Project Manager 7272 South Eagle Street Centennial, CO. 80112 Cell: 303-210-6685 Antonio.DeLuna@myterracare.net Cover Letter February 23, 2023 Attn: Whitney Mugford-Smith - Procurement Manager 7500 W. 29th Ave. Wheat Ridge, CO 80033 Dear Evaluation/Selection Committee, On behalf of Terracare Associates, LLC (TCA), we thank you, RFP-23-ROW Maintenance Services. TCA is the premier municipal landscape and public works service provider in the Western United States. Headquartered in Centennial, Colorado, we relish the opportunity to bring our expertise to another front range community. The intent of this proposal is to address your needs as we understand them and demonstrate our ongoing commitment to the City of Wheat Ridge and its patrons. At the same time, we have sought to ensure that we are providing the best overall value for services to the City of Wheat Ridge. With this in mind, our Landscape and Public Works division is poised to bring a the same high level of service and attention to the unique needs of the City of Wheat Ridge that we bring to more than twenty five (25) other clients in the Western United States. TCA will provide the City of Wheat Ridge a partner who will exceed your established standards of performance, communicate effectively and address problem resolution efficiently. We believe these actions are integral to the successful outcome of the agreement. Terracare Associates certifies that we have thoroughly examined and are familiar with the contract documents. Thank you once again for this opportunity, and we look forward to developing a partnership with the the City of Wheat Ridge. Thank you again for this opportunity to participate in this process. We are willing to provide the City of Wheat Ridge whatever additional information is necessary to more clearly explain the items contained herein. We look forward to hearing from you soon. 1 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Proposer Information and Addendum Acknowledgment RFP-23-ROW Maintenance PROPOSER INFORMATION AND ADDENDUM ACKNOWLEDGMENT DUNS Federal ID number STATE ZIPCODE CELL REQUIRED—MUST BE IN INK or Digital FEIN / SSN (Required) COMPANY NAME ADDRESS CITY PHONE AUTHORIZED SIGNATURE PRINTED NAME TITLE EMAIL PROPOSER IS RESPONSIBLE FOR FOLLOWING UP ON ALL ADDENDA ACKNOWLEDGE ADDENDA: Proposer is responsible for confirming receipt of each addendum; please initial as applicable. #1 #2 #3 #4 DO NOT CONTACT THE REQUESTING DEPARTMENT OR MEMBERS OF THE EVALUATION COMMITTEE Signature acknowledges that proposer: 1)Has read the RFP documents thoroughly prior to submitting a proposal, 2)Will fulfill the obligations in accordance to the scope of work or specifications, terms, and conditions, 3)Is capable of performing quality work to achieve the City objectives, and 4)Is submitting without collusion with any other individual or firm. Bidder must complete and SUBMIT thisform with your bid/proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. 26-4506454 Terracare Associates, LLC 7272 S. Eagle St. Centennial CO 80112 303-419-2311720-587-2570 Justin Stewart Regional Vice President Justin.Stewart@myterracare.net 831264770 2 A Monarch Landscape Company N/A DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Certification Statement for Workers Without Authorization A Monarch Landscape Company 3 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Non-Discrimination Assurance Form 4 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 5 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 The following information is considered the minimum required to evaluate the qualifications of vendors intending to provide services for the City of Wheat Ridge. Any additional information the vendor feels is pertinent, or which clarifies items below, is welcome and may be attached. The City will contact previous clients and references as a part of the evaluation process; thus, letters of reference may shorten the evaluation period, if they are attached to this form. 1.Name of firm: Zip: Phone: Address: State: Principal in Charge: Email: Type of business organization: Sole Proprietorship Corporation Limited Partnership Partnership State in which incorporated: Joint Venture Name, position, and address of contact person regarding the information on this form: Number of years your firm has done business under current name: Previous firm names and / or partnerships (or firms you have had any interest in), and number of years of each name: 2.Attach a list of all major accounts for the past two (2) years. For each account indicate the following: •Original contract bid amount •Owner (address, telephone number, and contact name) CITY OF WHEAT RIDGE, CO VENDOR QUALIFICATION FORM RFP-23-ROW Maintenance Terracare Associates, LLC 7272 S. Eagle St. CO Vendor Qualifications Form 720-587-257080112 Justin Stewart Justin.stewart@monarchlandscape.com X CO Justin Stewart, Regional Vice President, 7272 S. Eagle St. 15 ACC Landscape Maintenance - 20 years 6 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Vendor Qualifications Form •Account services provided •Litigation or claims related to each project—state nature of claim(s), the parties, the dollar value, the status and outcome—including the value of any judgment(s) or settlement(s) •Name, address, and phone number(s) of reference(s) 3.List major equipment, facilities, number and type of employees available for City contract work. Specify type of work normally done by your forces, and type of work you normally subcontract. 4.Have you ever terminated or abandoned any work prior to completion, or had work completed by No Yes others? If yes, describe the situation: 5.Has your firm—or any firm you have had any interest in—ever been debarred or prohibited from Yes contract work with any government or private institution? No If yes, describe the situation: City Staff will evaluate all qualification forms. The evaluation will include the following: •Verification of statements and information provided •Ability to perform work of similar nature •Financial stability and capability •Any pattern of controversy, poor management, delayed claims, late completion, inferior service or equipment, or other undesirable characteristics This qualification process is not intended to restrict competition. The intent is to protect the City’s legitimate interests by ensuring that vendors are competent, capable of quality work, and financially able to complete the work awarded. Bidder must complete and SUBMIT this form with bid/ proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. See equipment page 25. Facilities located at 7272 S. Eagle St. Centennial, CO, 80111, 15603 E Fremont Dr, Centennial, CO 80112, 3701 Northwest Pkwy, Broomfield, CO 80023, 15155 Washington St. Thornton, CO 80023. This division of TCA works exclusively on ROW contracts. X X N/A N/A 7 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Vendor Qualifications Form Northwest Parkway: •Original Amount: Roadside Maintenance - $661,890 / yr Snow - $219,000 / yr •Contact: Brenda Shuler, (303) 533-1213, 370 Northwest Parkway, Broomfield, CO 80023 •Services Provided: ROW Maintenance, Chemical Weed Control, Snow Removal •Ligation Status: None E-470 Public Highway Authority: •Original Amount: Roadside Maintenance: $656,000 / yr, Snow 2,300,000 / yr •Contact: Derek Slack, 303-537-3710, 22470 E. Stephen D. Hogan Parkway, Suite 100, Aurora, CO 80018 •Services Provided: ROW Maintenance, Chemical Weed Control, Snow Removal •Ligation Status: None City of Wheat Ridge: •Original Amount: $53,920 / yr •Contact: Thomas Ellison, tellison@ci.wheatridge.co.us, 7500 W. 29th Ave., Wheat Ridge, CO 80033 •Services Provided: ROW Maintenance, Chemical Weed Control •Ligation Status: None Jefferson County: •Original Amount: $62,371/ yr •Contact: Domingo Lora, 303-271-521, 100 Jefferson County Parkway, Golden, CO 80419 •Services Provided: ROW Maintenance, Chemical Weed Control •Ligation Status: None City of Centennial: •Original Amount: $3,736,000 / yr •Contact: Craig Faessler, 720-570-6154, 13133 E. Arapahoe Rd. Centennial, CO 80112 •Services Provided: ROW Maintenance, Chemical Weed Control, Snow Removal and Public Infrastructure •Ligation Status: None City of Lone Tree: •Original Amount: Roadside Maintenance: $511,920, Snow: $168,112.00 •Contact: Steven Fletcher, 303-386-2198, 9220 Kimmer Dr., Suite 100, Lone Tree, Colorado 80124 •Services Provided: ROW Maintenance, Chemical Weed Control, Snow Removal and Public Infrastructure •Ligation Status: None City of Lakewood: •Original Amount: $66,593 •Contact: Rick Kobs, 720-963-5258, 480 S. Allison Parkway, Lakewood, CO 80226 •Services Provided: ROW Maintenance, Chemical Weed Control •Ligation Status: None 8 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 9 Firm Capabilities and References for Similar Work Completed by Proposed Team A.Company Information Terracare Associates, LLC, established in 1985 and located in 7272 S. Eagle St., Centennial, CO 80112, is a recognized leader in outdoor maintenance that proudly serves the Western United States. Our certified and experienced staff improves landscapes, parks, roadways and infrastructure for beautiful, safe and sustainable outdoor environments. Terracare Associates, LLC is a part of a larger organization, Monarch Landscape. Monarch is a collection of top local and regional landscape companies, which includes over 30 branches, over 2000 employees, and has grown to become a $275 million / year company. Terracare has a Dedicated Municipal Division of almost 300 employees, who work solely on special district and municipal projects. We operate with a high degree of professionalism, which allows us to continually deliver the timely completion of critical landscape and infrastructure projects and meet the highest standards of our special district and municipal clients. We have been serving public works needs for more than 20 years. Our clients have ranged from cities like Lone Tree, Centennial and Lakewood, to highways like E-470, I-25 HOT Lanes and Northwest Parkway. All of these governmental entities have trusted TCA with their public works operations including streetscapes and Right-Of-Way Maintenance. We provide services to more than 145,000 citizens and up to 1,600 miles of roadways annually, allowing those citizens to move around as safely as possible. TCA offers multiple service lines, with more than two thousand employees serving hundreds of diverse clients. We are committed to staying customer-focused. We are licensed, bonded and fully insured to give you peace of mind. Each day, TCA team members strive to exceed industry standards with the right equipment and professional staff. With proven customer confidence in our work, we build lasting relationships within the communities we serve. The number of staff to be employed with this scope of services will vary with seasonality between a two man crew to a three man crew with a spray technician. A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 10 Firm Capabilities and References B. References City of Lakewood, Colorado Rick Kobs 720-963-5258 rickob@lakewood.org Contract Amount: $72,637 / yr In one of the largest public-private partnerships of its kind, Terracare Associates has operated as the public works department for the City of Centennial in Colorado since 2008. This includes providing the public infrastructure, landscape maintenance and snow removal to the City's 110,000 residents. Jefferson County Domingo Lora 303-271-5219 dlora@co.jefferson.co.us Contract Amount: $160,316 / yr Terracare Associates’ partnership with the Jefferson County began in 2017. TCA provides mowing and trimming grass and native turf in or directly adjacent to public Rights-Of-Way (ROW). This includes set up/tear down traffic control devices, blowing and cleaning mow/trim clippings from curb lines, pick up and disposal trash/litter, protecting irrigation systems and auxiliary equipment, conducting pre-mow inspections, and mechanical mowing and trimming. Mile High Flood District Joe Williams 303-455-6277 jwilliams@mhfd.org Contract Amount: $151,523 / yr MHFD was established by the Colorado legislature in 1969 to assist local governments in the Denver metropolitan area with multi-jurisdictional drainage and flood control challenges. MHFD covers an area of 1,608 square miles that includes Denver, parts of the six surrounding counties, and 35 incorporated cities and towns. MHFD focuses its resources on over 1,600 miles of major streams and serves a population of approximately 2.8 million. A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 11 Firm Capabilities and References C. Supplemental References A Monarch Landscape Company City of Centennial, Colorado Michael Nelson, Public Works Services Project Manager Address: 7272 S Eagle St,Centennial, CO 80112 Phone: 303.325.8011 Email: Michael.nelson@jacobs.comMi Contract Date: 2008 - Ongoing Contract Amount: $5,800,000 / yr Contract Type: Firm Fixed Price In one of the largest public-private partnerships of its kind, Terracare Associates has operated as the public works department for the City of Centennial in Colorado since 2008. This includes providing the public infrastructure, landscape maintenance and snow removal to the City's 110,000 residents. City of Longmont, Colorado Ben Gratton Address: 350 Kimbark St., Longmont, CO 80501 Phone: 303-651-8745 Email: ben.gratton@longmontco.gov Contract Date: 2013 - Ongoing Contract Amount: $230,000 / yr Contract Type: Firm Fixed Price Terracare's relationship with the City of Longmont dates back to 2013. During that time we have taken care of 21 sites throughout the City of Longmont which includes a total over 170 acres. Arapahoe County Parks and Recreation District Delos Scarle Address: 16799 E Lake Ave, Centennial, CO 80016 Phone: 303-269-8400 Email: DelosSea@APRD.org Contract Date: 2017 - Ongoing Contract Amount: $390,000 / yr Contract Type: Firm Fixed Price Arapahoe County Parks and Recreation District includes 14 parks with approximately 14 miles of trails and over 300 acres of natural areas. In addition to that it also consists of a recreation center and a skate park. The county is also actively developing additional park locations, trails and refurbishing other parks. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 F. Business Classifications Terracare does not qualify as an MBE, WBE, DVBE. Firm Capabilities and References D.. Experience overseeing and coordinating multiple concurrent projects We have been serving public works needs for more than 20 years. Our clients have ranged from cities like Lone Tree, Centennial and Lakewood, to highways like E-470, I-25 HOT Lanes and Northwest Parkway. All of these governmental entities have trusted TCA with their public works operations including streetscapes and Right-Of-Way Maintenance. We provide services to more than 145,000 citizens and up to 1,600 miles of roadways annually, allowing those citizens to move around as safely as possible. TCA offers multiple service lines, with more than two thousand employees serving hundreds of diverse clients. We are committed to staying customer-focused. We are licensed, bonded and fully insured to give you peace of mind. Each day, TCA team members strive to exceed industry standards with the right equipment and professional staff. With proven customer confidence in our work, we build lasting relationships within the communities we serve. E.Familiarity with the project area For the past years, Terracare has been the City of Wheat Ridge selected provider for those services included in RFP-23-ROW Maintenance Services. In addition, Terracare provides ROW and Landscape Maintenance to 100s of clients in the Denver Metropolitan and Front Range Areas. G. Insurance Requirements Terracare agrees to provide and maintain insurance per the RFP requirements, if awarded. H. Past Relationships Terracare does not have any relationships that could be construed or perceived as personal or organizational conflicts of interest. I. Financial Stability Terracare Associates, LLC is a part of a larger organization, Monarch Landscape. Monarch is a collection of top local and regional landscape companies, which includes over 30 branches, over 2000 employees, and has grown to become a $275 million / year company. We have not filed for bankruptcy or reorganization under bankruptcy laws.12 A Monarch Landscape Company DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 13 Firm Capabilities and References I. Financial Stability DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 14 Firm Capabilities and References I.Financial Stability DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 15 Firm Capabilities and References J.Sustainable Stability As an organization, our passion is to be stewards of our local environment while protecting the health, safety and welfare of our communities, clients and staff. This dedication has allowed TCA to lead the outdoor industry in developing sustainable environments for more than 30 years, with a responsibility to ensure our future generations have a landscape they can enjoy. Here are some examples of how we can help you be more sustainable: Providing You With Safer More Efficient Plant Health Care - Our team of professionals will bring out the best in your landscape using a strict Integrated Pest Management (IPM) schedule that focuses on properly feeding your landscape while monitoring the plant material and using pesticides only as a last resort to control an insect, fungus or weed problem. Our unique approach reduces the need to apply weed control projects and fertilizer only as needed to maintain the highest standard of plant health. Staying on top of emerging trends and embracing new technologies enables TCA to offer solutions that are innovative and unique. We utilize industry leading ideas and technology to help us provide you with a different way of managing your landscape. Some examples of new ways to look at your landscape include converting turfgrass or shrub bed areas to usable, interactive edible and native landscapes as well as creating new sources of water for your thriving landscape through water harvesting or upgrading sprinkler heads with newer water saving technologies. Identify the maximum number of days from receipt of a call to perform that equipment will be in place and weed control services commence. The maximum number of days would be 14 days. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 16 Meet Your Management Team We’ve assembled a team of seasoned landscape and public work professionals to care for you and your landscape. We believe their collective experience, client-first focus, and success in solving challenges similar to yours make them an excellent fit for the job. Here’s a quick introduction: A Monarch Landscape Company •Planning •Scheduling•Quality control•Serve as point-of-contact for high level site and project issues to expeditiously and proactively identify, address, and resolve clients needs. Phone: 303-210-6685 Email: Antonio.DeLuna@myterracare.net Antonio DeLuna | Sr. Project Manager Antonio has over 20 years’ experience in the landscape maintenance industry. For the past seventeen years, he has worked as a project manager in the Public Works division at Terracare Associates. He is not only knowledgeable about the services that his public works team offers, but is also willing to share his knowledge with clients, as well be a mentor to staff members. He uses his extensive experience within the right-of-way maintenance field to communicate both internally and externally on projects to ensure success. Projects Mr. DeLuna has worked on in the last two years include: Urban Drainage and Flood Control District, E-470 Corridor, City of Lone Tree, City of Centennial, City of Wheat Ridge, RTD Projects, Denver Water, Jefferson County Road & Bridge, East Cherry Creek Water District Projects, Town of Parker, Town of Foxfield. Primary Responsibilities: RELATED EXPERIENCE: •Urban Drainage and Flood Control District•E-470 Corridor •City of Lone Tree•City of Centennial•City of Wheat Ridge •Town of Foxfield •RTD Projects•Denver Water •Jefferson County Road & Bridge •East Cherry Creek Water DistrictProjects •Town of Parker Bill Winfield| Branch Manager Bill Winfield has a long record of successful outdoor construction and maintenance project dating back to 1999. He was the project manager lead on public private partnership contract and continues to execute the partnership with the City of Centennial and CH2MHill, the largest of its kind in the country. In addition to the 23 infrastructure contracts and projects, Winfield supervises multi-million dollar operations of the public works department for; City of Centennial and Lone Tree in Colorado. Primary Responsibilities: •Ensure RTD's KPIs are being met and exceeded.•Manage client interaction and expectations surrounding long term planning and high-level value-added services.•Coordinates with the Terracare team to send monthly/quarterly reports of landscapeactivities, proposals and other feedback. RELATED EXPERIENCE: •City of Centennial •City of Lone Tree•City of Lafayette, CA•Town of Foxfield •City of Superior•Northwest Parkway•E-470 Public Authority Scope of Submission DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 17 Your Account Team A Monarch Landscape Company Max Loya | Assistant Project Manager Mr. Loya has over 20 years’ experience in the landscape maintenance industry. For the past ten years, he has worked as an assistant project manager in the Public Works division at Terracare Associates. Knowledgeable and capable, he uses his experience with right-of-way maintenance to ensure high quality on all projects. These projects include: Urban Drainage and Flood Control District, E-470 Corridor, City of Lone Tree, City of Centennial, City of Wheat Ridge, RTD Projects, Denver Water, Jefferson County Road & Bridge, East Cherry Creek Water District Projects, Town of Parker, Town of Foxfield Primary Responsibilities: •Day to day on-site supervision•Serve as point-of-contact for RTD and project issues to expeditiously and proactively identify, address, and resolve client needs.•Conduct walkthroughs with client and other company representatives. List of Applicators Christopher Lynch - 20+ years licensed experience Donald Wessels - 20+ years licensed experience Clifford Wessels - 20+ years licensed experience Ryan Wessels - 5+ years licensed experience David Wessels - 5+ years licensed experience Joey Perez - 2+ years licensed experience Scope of Submission Terracare Associates has provided all the licensed services within this scope of work for over 35 years. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 18 B.Schedule Management When you choose us as your landscape maintenance provider, not only do you receive the attention of our well- trained crews and professional technicians, you are assigned an Project Supervisor whose job is solely to care for your property. Our Project Supervisor is the eyes and ears of your property; he is trained to provide reliable and responsive communication making sure you’re absolutely happy. Whether you need customized month-end reporting or a weekly site walk-through, TCA is eager to provide you with a unique experience. TCA and the City will agree initially on a maintenance schedule, that will be adjusted and communicated on a daily / weekly basis. Terracare Associates equips our Foremen and Project Supervisors with smart phones to communicate with the City. Our Project Supervisor will also have a tablet computer to communicate with the city by email and/or text. We utilize many different site inspection reports to perform our quality control checks. We will perform site inspections monthly or, if, needed on a more routine basis. We will correct any items of concern before they become issues. Effective Project Approach, Timeline, and Safety A. Current Workload Terracare Associates currently employees in excess of 150 full time staff in Colorado. Our intent is to staff this project from this group of existing employees. TCA currently provides this scope to the City of Wheat Ridge utilizing a management and delivery staff with over 25 years of right of way (ROW) maintenance and weed and pest control experience. We have made servicing Wheat Ridge a priority amidst the extraordinary circumstances and will continue to make Wheat Ridge a priority. These circumstances have impacted both laborer and equipment availability. TCA is adding every tool available to ensure that we can service the city throughout the duration of this contract. Every employer in today's market in battling with these extra ordinary circumstances, however few have the ability such as TCA to reach back into other areas of our company to provide resources and partnerships to accomplish this task. We will continue to prioritize Wheat Ridge and balance our book of work to ensure we have both human and other resources available for this scope of services. TCA continues to take bold steps such as partnering with other enterprises, utilization of H2B program, and reducing our book of existing work in order to meet the city's needs. We have already established many of the same partnerships and applications for additional workers from these resources for the coming season. Within the landscape industry in Colorado it is customary that mowing operators / gardeners are seasonal employed, however TCA runs a robust winter snow and ice maintenance operation which allows us to offer year round employment for the majority of our staff. Less than 20 % of our proposed laborers will end up being purely seasonal employees hired for mowing operations . The one thing that we know for certain is that during the course of a season plans and schedules must be adjusted to meet the constant demands and changes of a municipal environment. It is the goal of TCA to partner with the city to meet those constant changes and continue to communicate in a way that best suits both the City and TCA. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 19 Effective Project Approach, Timeline, and Safety C.Foreseeable Problems Weather is the main factor that will cause problems in any weed care program. D.How the objectives identified will be achieved Terracare is the current service provider of the services in this scope of work and has a comprehensive understanding of the scope as well as the specific nuances of each area serviced in the scope. The Right Experience- With some of the most experienced professionals in the field, TCA has the right experience to meet most landscape needs. Many of our career technicians have been certified by nationally recognized programs and have been industry leaders for many years. The Right Equipment – Terracare Associates knows the importance of using the right tool for the right job. With a background in maintaining some of the largest landscape projects in the United States, TCA has the inventory of the right equipment to get the job done right. TCA intends on subcontracting the chemical weed control portion of this contract. Due to the increased state and federal sensitivity regarding chemical weed control, we have strategically partnered with a company whose main focus is in this area. We feel that the city and community at large will be best served by partnering for this expertise while bringing TCA's experience and the overall management of right of way maintenance. E. Technical Requirements The standard chemicals that will be used in the course of this contract include: A successful kill rate will be achieved by first identifying which weeds are being targeted for elimination. Once we have out list of unwanted weeds, we will formulate a tank mixture of mix-compatible products in order to affect every weed on site. Not every product kills every weed, so tank mixes are needed. Now that we have our weeds identified and targeted, we will use the label to determine the mix-rate of each chemical. In order to achieve a high kill rate on the first spray, we will use the highest mix-rate available per each product for that time of the year. Now that we have out mix-rates, we will choose the correct application method for the area- boom, hose and nozzle, or back-pack spraying. During our application we will then make sure all boarders of the area being treated and traced with a back-pack sprayer, and then the larger open area will be treated by a larger piece of equipment of choice. In doing this, we not only ensure the weeds along the edges are sprayed well, but we also ensure no over spray from the larger piece of equipment. Herbicide Names The standard chemicals that will be used in the course of this contract include: • Roundup • Induce DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 20 Effective Project Approach, Timeline, and Safety Drift Control Methods Trace boarders and edges of area with small equipment such as a back-pack sprayer. Pay attention to the forecast, inversions, and wind speed and direction for that time and day. Procedures for Posting •Notifying people on the Sensitivity Registry •Placement of state approved pesticide flag w/ Company Name, Pesticide, and date applied to all entry points to the area, as well as dispersed though out the property to give warning for every direction before any work is done •Record keeping through filling out a chemical use sheet •Removal of flags upon pesticides drying •Turn in chemical sheet for files F. Customer Service Philosophy Terracare Associates will conduct routine daily, weekly and monthly quality checks on each of the parks associated with this contract. Those checks will be conducted by the project team, upper management and sales. The various landscape areas will be rotated by different team members so each area is viewed by a different set of eyes each month. Below is an explanation of our quality assurance program. Quality Assurance Program – Our Crew Supervisor, Foremen and upper management will conduct quality control audits. We will then generate any necessary work orders for repair and complete the necessary corrections. Service Complaints – Since TCA is the service provider for many large municipal contracts, we have put in place procedures to handle both work orders and client comments. As stated above, any comment or issue that comes into our office via email, text, phone or fax will be made into a work order and given a number for processing. The work order will then be reviewed by our Crew Supervisor, and he will distribute the work order to the appropriate field personnel to complete the repair. Service / Issue Management and Reporting Cycle Service / Issue Report ProjectSuprvsr. Work Order Creation Field Work Work Order Update Close the Loop DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 21 Effective Project Approach, Timeline, and Safety G.Quality Control Methodology Weekly Reporting In addition to their site visits, your Account Team will also conduct a Landscape Quality Audits each week. These audits evaluate the condition of our maintenance including weed pressure, plant healthcare and any other potential quality issues. Our plan is to walk the sites with your FM Team monthly, visit the sites & provide these audits weekly. We will track our performance month over month to ensure we are continuing to improve on our service delivery to you and will provide those metrics during our Quarterly Business Reviews. Terracare Associates will conduct routine daily, weekly and monthly quality checks on each of the sites associated with this contract. Those checks will be conducted by Antonio DeLuna - Sr. Project Manager, Max Loya - Assistant Project Manager, and input from field staff. Quality Assurance Program Our Crew Supervisor, Foremen and upper management will conduct quality control audits. We will then generate any necessary work orders for repair and complete the necessary corrections. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 22 Effective Project Approach, Timeline, and Safety Courtyard Area Renovation Completed Items: •Demo/Grading of existing planters •Plant Installation •Mulch Installation Remaining Items: •1 Year Post Construction Maintenance (Ends 1/12/23) Entry Landscape Installation Completed Items: •Removal of 8 diseased sycamore trees •Installation of 8 coast live oaks •Installation of grasses Remaining Items: •Installation of ornamental shrubs & mulch •Post Construction Maintenance of 1 year Project Timeline Update Sample Examp l e Communication is key when it pertains to ongoing projects of any size. From planting annual color, to irrigation repairs to larger capital improvement renovations, Terracare will communicate our progress with you every step of the way. Each week our Landscape Quality Audits (LQA’s) will detail that week’s project progress, project update photos and schedules for the upcoming week to provide a weekly glimpse at how the project is progressing. In addition to our LQA’s, we will hold weekly status or pull-plan meetings with all project stakeholders to provide updates, discuss any RFI’s, provide insight into the project from our team’s perspectives and identify the need to escalate any issues we find in the field to you. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 23 Effective Project Approach, Timeline, and Safety H. Cost Control Methodology Our team visited each of these sites to identify possible ways to maintain the grounds more efficiently than the current operation. Once we found ways to eliminate wasted motion and overproduction, we created these Motion Activity Plans or, MAPs as we like to call them. These MAPs serve as a playbook for our teams to follow each service visit and have our seasonal tasks mapped out for our crews in the form of monthly calendars. This helps us ensure we are always providing best in class quality, no seasonal tasks are missed and your grounds are always looking pristine. Our MAPs Technology is proven to save time and money on your property by guiding our crews through the site in the most smart and effective manner possible – ensuring that every park and facility is getting touched every week. Additionally, MAPs allows us to do the following to help us better serve you: •Sharpen our pencils. We can precisely estimate the labor needed to accomplish your landscape goals. If budget constraints require us trim specifications, we can do so quickly, enabling Monarch / Terracare to still be your best choice even in challenging economic environments •Optimize our property routes, equipment and decrease physical exertion on our crew members •Reduces wasted time and increases the percentage of value-added maintenance time in order to reduce cost •Less time on site allows for an increase in likelihood of an injury occurring. •Communicate where we’ve been and where we’re going on your property •Give detailed instructions to our Operations Team to ensure what we communicate to you is implemented in the field •OIS ensures that each property is maintained with the correct equipment, trained crews and through the most efficient property route •Creates crew member functions broken out into weekly, bi-weekly, seasonal & yearly •Continual improvement of landscape maintenance that delivers less down-time for the space •Doing the work that matters most to our customers to match our service with their investment Examp l e DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 24 Effective Project Approach, Timeline, and Safety I.Billing Procedures All work performed will be done so via Work Order in a Computerized Maintenance Management System (CMMS), either provided by the City or native to TCA. Our internal CMMS system for assigning, tracking and evaluating work flows through IFS Applications 10 ERP. Use of a CMMS, weather the City provided system or our own, allows for accurate tracking of work flow while providing consistent task quality. Work Orders and Work Requests are the front line of a strong QA/QC program. Our team lead will be focused on maintenance of the Work Order System, planning work activities, communication with City staff and Inspection of the work completed. Our plan is to walk the sites with your Team monthly; visit the sites weekly and provide these audits for each site on a monthly basis. Additionally, Regional Managers will periodically perform unscheduled inspections to evaluate work. We will track our performance month over month to ensure we are continuing to improve on our service delivery to you. Key Performance Indicators that drive long-term value for our clients and teams are captured and analyzed using our Enterprise ERP System, IFS. Below are some of the various KPI’s that we are currently tracking for our clients. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 25 Effective Project Approach, Timeline, and Safety J.Equipment List Unit # 5006 ROW Equipment List Description Type 89026 2008 FORD F 250 EXTENDED CAB STANDARD BED YES GASOLINE PLOW 89133 2012 FORD F 450 EXTENDED CAB DUMP BED YES DIESEL PLOW 89156 2009 Navistar International 7500 89259 89294 89451 2015 FORD F 250 EXTENDED CAB STANDARD BED 4X4 W/PLOW GASOLINE 2015 FORD F 250 EXTENDED CAB STANDARD BED 4X4 W/PLOW GASOLINE 2016 FORD F 250 EXTENDED CAB STANDARD BED YES GASOLINE PLOW 82388 2000 SUPERIOR 18UTILITY SUPERIOR 18' TRAILER 85289 2005 SUPERIOR 2PT3 SUPERIOR 18' MAINTENANCE TRAILER 87108 2007 SUPERIOR 2PT3 SUPERIOR 18' EQUIP TRAILR 83281 1997 SUPERIOR 14DUMP SUPERIOR 14' TRAILER EQUIPMENT 82937 6400 JOHN DEERE 6400 TRACTOR W/LOADER 82579 1999 JOHN DEERE 4600 JOHN DEERE 4600 TRACTOR W/LOAD 82405 2000 JOHN DEERE 4600 JOHN DEERE 4600 TRACTOR MFWD 82699 2000 JOHN DEERE 6410 JOHN DEERE 6410 TRACTOR W/LOAD 82890 2001 SUPERIOR 16UTILITY SUPERIOR 16' MAINT TRAILE AD 82892 2001 SUPERIOR 14UTILITY SUPERIOR 14' DUMP TRAILER AD 84959 2004 SUPERIOR 34FLAT SUPERIOR 34' MAINT TRAILR 84960 2004 SUPERIOR 16DUMP SUPERIOR 16' DUMP TRAILER GVW 110-VEHICLES 110-VEHICLES 100-VEHICLES - LARGE 110-VEHICLES 110-VEHICLES 110-VEHICLES 200-TRAILERS 200-TRAILERS 200-TRAILERS 200-TRAILERS 300-LARGE EQUIPMENT 300-LARGE EQUIPMENT 300-LARGE EQUIPMENT 300-LARGE EQUIPMENT 200-TRAILERS 200-TRAILERS 200-TRAILERS 200-TRAILERS DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 26 Implementation, Installation, or Plan Effectiveness A.Value-added Services Reports The sample reports provided in this section can be tailored to report the exact data that the City of Wheat Ridge is interested in capturing. Generally, we capture labor hours, materials, costs consumed and equipment utilized on all of our projects. We conduct quality control checks weekly, bi-weekly and monthly, depending on the size and scope of the project. Training We compensate our field personnel at the top of the industry and give them some of the most competitive benefits packages in the industry. We train them, not only on the technical aspects of their respective jobs, but on providing our clients with nothing short of service excellence. Our supervisors train our foremen in our weekly training meetings as to what is expected from them when it comes to interacting with our clients and satisfying their needs. From the first day they are hired, they are instructed on how to interact with customers and take care of issues that may arise. Our focus is always on safe, quality workmanship. •Ensure our teams have the skills, tools, and processes to meet our customers’ landscape quality and customer service expectations, and •Provide our team members with opportunities to grow their skills and build fulfilling careers with us The program is comprehensive. We proactively train our teams when they first start and throughout the year. Employee Engagement Managers, a dedicated position in every market we serve, are 100% focused on maintaining our local talent pool and offering training workshops at our Branches. We have three training areas of focus. Those areas include: 1. Onboarding and Basic Landscape Training: Before a new team member sets foot on City property, we make sure they have the skills needed to do the job right, and the background on The City to ensure a smooth transition. All new crew members spend a full week on training before work officially starts. This includes introductions to the local team and leadership, training on the basics of landscaping, shadowing a team in the field, and a walk-through of their role and responsibilities throughout The City. 2. Ongoing Training on Operational Improvements: As an organization, we work with a mindset of continuous improvement. Whether we’re innovating, introducing new technology, or sharing a best practice, our mandatory ongoing trainings bring all of our crew members up to speed. 3. NEXT Level Training for Career Advancement: Retaining crew members in today’s competitive labor market means providing opportunities other companies aren’t. Our NEXT Level program empowers our team members to take control of their development, career path, and compensation. We offer a training track for crew members to complete at their own pace. As each level of training is complete, crew members can pursue opportunities to DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 27 Implementation, Installation, or Plan Effectiveness move to the next level in their career at Terracare. From entry-level to Crew Leader, this training program is designed to improve crew members’ skills and performance so they can provide more value to customers and be compensated accordingly. Before service starts, our entire project team—from the Senior Branch Manager, to onsite managers, specialists to the crew—will be at the different sites engaged in preparing for a productive official first day. We will spend the time required to evaluate the current status of your landscape, develop operations plans, and train our teams, so that when we start work, we are confident our plan will help your landscape thrive. Our training programs work to maximize both leverage and flexibility. Cross-training our staff to be proficient in all areas of service helps us to provide the most effective service possible. Our senior staff communicates a sense of urgency throughout our organization on every project. That sense is critical in maximizing the amount of work completed with the number of resources available. Terracare Associates NEXT LEVEL Recruiting – We developed and are currently testing alternative recruiting sources and an interview process that identifies those in it for a job from those who want a career here. We’re opening doors to candidates who may not have landscape experience, but have the softer skills, physical aptitude, and interest in learning our business. Onboarding and Training – We’ve formulated a 5-day, immersive training program that starts with orientation and an introduction to our business and team, then provides basic skills training on quality, safety, customer care, and equipment. This program is geared toward making new team members feel welcome, supported, and prepared to do the work, and as a result, reduce new hire turnover. Long-Term Training and Development – Appropriately named, NEXT Level, this new program will empower Crew members to take control of their development, career path, and compensation. We’ll offer a training track for Crew members to complete at their own pace. As each level of training is complete, Crew members can pursue opportunities to move to the next level in their career at Terracare. From entry- level to Crew Leader, this training program is designed to improve Crew members’ skills and performance so they can provide more value to clients and be compensated accordingly. Recruiting We developed and are currently testing alternative recruiting sources and an interview process that identifies those in it for a job from those who want a career here. We’re opening doors to candidates who may not have landscape experience, but have the softer skills, physical aptitude, and interest in learning our business. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 28 Implementation, Installation, or Plan Effectiveness ONBOARDING AND TRAINING ^ We’ve formulated a 5-day, immersive training program that starts with orientation and an introduction to our business and team, then provides basic skills training on quality, safety, customer care, and equipment. This program is geared toward making new team members feel welcome, supported, and prepared to do the work, and as a result, reduce new hire turnover. LONG-TERM TRAINING AND DEVELOPMENT > Appropriately named, NEXT Level, this new program will empower Crew members to take control of their development, career path, and compensation. We’ll offer a training track for Crew members to complete at their own pace. As each level of training is complete, Crew members can pursue opportunities to move to the next level in their career at Monarch. From entry-level to Crew Leader, this training program is designed to improve Crew members’ skills and performance so they can provide more value to clients and be compensated accordingly. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 29 Implementation, Installation, or Plan Effectiveness Retention Program and Philosophy We believe whole-heartedly, that being the best place to work as a landscape professional is the most important mission a company like ours can have. Our team members are our business. The quality our customers receive is dependent on the knowledge, experience, and service our landscape professionals provide. From our executives to crews, managers to support teams, attracting and retaining the industry’s top talent is how we provide the best service to our customers. We listen to our team members, whether it’s adapting our operations based on feedback we have gleaned from our annual employee survey or adopting a new best practice a team member shared that improves how we operate. At Terracare, everyone has a voice, and we encourage our teams to communicate often. We also reward excellence. In any position, if our teams are producing quality work, achieving goals, meeting client expectations, or demonstrating continuous improvement, we take notice and make sure great work is recognized and rewarded. We encourage and support career growth. Beginners and tenured professionals alike all have an opportunity to grow with us. Crew members can participate in our training program to learn new skills that directly correspond to opportunities to advance. All Terracare team members have access to our college reimbursement program and suite of external and internal training programs. We compensate our field personnel appropriately and give them some of the most competitive benefits packages in the industry. We are also committed to professional development, training and employee engagement. In a recent employee survey, 96% said, “I am proud to work for TCA every day.” •Training – Education is an integral part of reaching safety and quality service goals. We believe it is our responsibility to continually educate and train our employees. Every new field employee attends training, and many jobs require Industry certifi cations to operate •Recognition and employee engagement – We know that our team members are our best asset. We will actively work on strategies to empower our team members. We encourage team members to nominate colleagues for L.I.V.E. awards to those who are doing an excellent job •Progressive Discipline - TCA utilizes a progressive discipline approach to dealing with job related behavior that does not meet expected and communicated performance standards. This approach is intended to assist the employee to understand that a performance problem or opportunity for improvement exist. The steps in progressive discipline include 1. Verbal Caution 2. Written Warning 3. Suspension 4. Dismissal DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 30 Implementation, Installation, or Plan Effectiveness Public Outreach Terracare Associates - TCA is leading and involved in many community volunteer projects throughout the year. Annually in April, TCA hosts company-wide service days in conjunction with the National Association of Landscape Professionals’ (formerly PLANET) Day of Service and Earth Day. Our company community goal is focused on green education, outdoor beautification projects and a variety of events and sponsorships that directly support local companies, municipalities and counties and that we service. Our volunteer projects have benefited many communities across the states we operate in. A few highlights of our community investment program include: •Learning Gardens •O’hara Park Middle School, California •Adams Middle School, California •Excelsior Middle School, California •Freedom High school, California •Liberty High School, California •Montclair Elementary, Colorado •Columbine Memorial in Colorado – Annual landscape maintenance •Riverside Cemetery, Colorado •Solheim Cup, Colorado •Celebrate Centennial Under the Stars, Colorado •Hagemann Farm, California •Earth Day Celebration with the City of Centennial and Project Cure •Texas Tree Foundation, Texas Most recently, team members volunteered time, expertise and equipment to design, build and maintain edible teaching gardens at local schools. This includes five middle school gardens in the San Francisco Bay Area. In addition to the gardens, children and teachers are shown the value and importance of plants as a nutritional food supply for their families and the future of our Earth. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 31 Implementation, Installation, or Plan Effectiveness Safety “Safety is for our family”. These are more than just words. It is practiced 24/7, 365 days a year. Our number one responsibility is to keep customers and our team members safe and healthy. Terracare's Municipal Team has a Total Recordable Incident Rate (TRIR) of 3.4. By comparison the national OSHA average for the landscape industry is 4.4. Our safety practices include: •Employee participation in safety training before working in the field. •Participation of safe practices always encouraged through safety reward program. •Weekly meetings for crews and managers to pro-actively mitigating unnecessary risk and job site hazards. •The wearing of safety vests uniform with logo, gloves, safety glasses and name badges by personnel at all times. •Biweekly and/or monthly safety audits. •Implement traffic control measures at all times. •Utilize organic rather than synthetics materials, when possible. •Reporting and mitigating hazardous issues on an ongoing basis. Starting the Day off Right: Every morning, Terracare employees perform the Stretch and Flex. They are to clock in and engage in the day’s safety training along with discussions about job sites, routing, and equipment needs. The morning processes are accompanied by our management team to ensure that not only that our employees are at work, but also to ensure that they are capable to work. Everything from attitude to personal protective equipment is checked during the Stretch and Flex. Weekly Safety Tailgate and Call: Every week Terracare field staff are engaged in a safety tailgate meeting with topics provided our corporate safety officer. These are designed to encourage behaviors and activities to ensure every member of the Terracare family returns home safe and sound. Additionally, all corporate and field management staff participate in a weekly safety call in which these topics are discussed in greater detail from a management stand point. In addition, any incidents which may have occurred during the previous week are discussed in great detail along with action plans for preventing same or similar incidents from occurring in the future. Those action plans then become topics for the weekly safety tailgate. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 32 Implementation, Installation, or Plan Effectiveness B.Plan of Approach Terracare is the current service provider of the services in this scope of work and has a comprehensive understanding of the scope as well as the specific nuances of each area serviced in the scope. The Right Experience- With some of the most experienced professionals in the field, TCA has the right experience to meet most landscape needs. Many of our career technicians have been certified by nationally recognized programs and have been industry leaders for many years. The Right Equipment – Terracare Associates knows the importance of using the right tool for the right job. With a background in maintaining some of the largest landscape projects in the United States, TCA has the inventory of the right equipment to get the job done right. TCA intends on subcontracting the chemical weed control portion of this contract. Due to the increased state and federal sensitivity regarding chemical weed control, we have strategically partnered with a company whose main focus is in this area. We feel that the city and community at large will be best served by partnering for this expertise while bringing TCA's experience and the overall management of right of way maintenance. List of Applicators Christopher Lynch - 20+ years licensed experience Donald Wessels - 20+ years licensed experience Clifford Wessels - 20+ years licensed experience Ryan Wessels - 5+ years licensed experience David Wessels - 5+ years licensed experience Joey Perez - 2+ years licensed experience DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 33 Implementation, Installation, or Plan Effectiveness DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 A Monarch Landscape Company 34 Pricing ATTACHMENT A RFP-23-ROW Maintenance PRICE SCHEDULE SUBMIT ON THIS PAGE, OR ATTACH YOUR DETAILED PRICE OR REVENUE SCHEDULE NAME OF FIRM: ADDRESS: CHECK-LIST: The following information and forms must be included with your submittal, in this order: Proposer Information Sheet Acknowledgment of Addendum (if any) Non-discrimination Form Contractor’s Qualification Form Please be certain to address the following in your proposal: Qualifications Experience Current Workload Project Approach Fee Schedule Please review the sample agreement, but do not include a copy with your proposal submittal. Terracare Associates 7272 South Eagle Street Centennial, CO. 80112 X X X X X X X X X DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 measurements CITY OF WHEAT RIDGE ROW AREAS 2023 Sidewalk, Chemical Trash & clean all sidewalks edge to edge Service all areas every cycle unless otherwise noted Approx.Approx.Approx.Mowing median curb & gutter weed debrisApprox.area sq. ft.area sq. ft area sq. ft per cleaning control removal perROW Area /Address Specific Location Work Needed size ft mow/trim sidewalk of median cycle $per cycle $per cycle $cycle $26th Ave.Kendall St. to Wadsworth Sidewalk weed remove/herbicide and cleannorth side of street Trash/debris pick up,4,051 x 5 20,255 $56.71 $194.45 $52.66Sidewalk Curb & Gutter clean 30th Ave.west of 30th to Wadsworth hill north of Trash/debris pick up vegetation mowing 220 x 20 4,400 $12.32 $11.44 medical offices Sidewalk under I-70 Sidewalk weed remove/herbicide and clean32nd Ave. north and south sides Trash/debris pick up,246 x 6 x 2 2,952 $12.38 $42.45 $11.50sidewalk north side of 32nd west to Cabelas Drive Sidewalk Curb & Gutter clean 245 x 6 1,470 Sidewalk weed remove/herbicide and clean Sidewalk from Union St. to Swadley St. north side Trash/debris pick up ,herbicide 818 x 6 4,908 $13.74 $47.12 $12.76 Sidewalk Curb & Gutter cleanLandscape from Union St. to Swadley St. north side Trash/debris pick up vegetation mowing varies 8,252 $23.11 $21.46 Sidewalk from Kipling St. to Miller St. north side Sidewalk weed remove/herbicide and clean 1,149 x 8 9,192 $25.74 $88.24 $23.90Trash/debris pick up Sidewalk Curb & Gutter clean Sidewalk Kipling St. to Independence St. north side Sidewalk weed remove/herbicide and clean 1,070 x 10 10,700 $29.96 $102.72 $27.82 Trash/debris pick up Sidewalk Curb & Gutter clean Native area Kipling St. to Independence St. south side Trash/debris pick up vegetation mowing 1,070 lineal 6,420 $17.98 $16.69Edge of asphalt to approximately ditchHolland St. to Garland St. north side Trash/debris pick up vegetation mowing 302 x 21 6,342 $17.76 $16.49 Dudley St. to Lutheran Parkway north side Trash/debris pick up vegetation mowing 417 x 5 2,085 $5.84 $5.42 8205 w. 32nd Ave. west side to 7671 w. 32nd Ave. east side Trash/debris pick up vegetation mowing varies 14,020 $39.26 $36.45 edge of asphalt to private fence Dudley to Wadsworth Blvd. sidewalk south side Sidewalk weed remove/herbicide and clean 3,472 x 8 27,776 $77.77 $266.65 $72.22Trash/debris pick up Dudley to Wadsworth BLVD. Vegetation asphalt to sidewalk Trash/debris pick up vegetation mowing 3,472 x 8 27,776 $77.77 $72.22 Wadsworth Blvd. to Vance St. south side sidewalk Sidewalk weed remove/herbicide and clean 321 x 5 1,605 $4.49 $15.41 $4.17 Trash/debris pick up Sidewalk Curb & Gutter clean Wadsworth Blvd. to Vance St. south side grass/ veg area Trash/debris pick up vegetation mowing 321 lineal 4,317 $12.09 $11.22 back of sidewalk to private fence variesTeller St. to Pierce St. north and south side Sidewalk weed remove/herbicide and clean 1,285 x 6 x 2 15,420 $43.18 $148.03 $40.09Trash/debris pick upSidewalk Curb & Gutter clean Teller St. to Saulsbury St. South side Trash/debris pick up vegetation mowing 304 x 5 1,520 $4.26 $3.95from back of sidewalk to private fence Water meter station front between 3180 w and 3165 w. 32nd Ave.Trash/debris pick up vegetation mowing 412 x 10 4,120 $115.36 $10.71 back of sidewalk to bottom of swale or to private fence west to Kendall St. south sideChase St. to Sheridan Blvd. south side Sidewalk weed remove/herbicide and clean 838 x 6 5,028 $14.08 $48.27 $13.07Trash/debris pick upSidewalk Curb & Gutter cleanAmes St. to alley east north side Sidewalk weed remove/herbicide and clean 148 x 14 2,072 $58.02 $19.89 $5.39Trash/debris pick up Sidewalk Curb & Gutter clean 32nd Ave. Garrison St. east to 9100 w32nd Ave. Trash/debris pick up vegetation mowing 286 x 14 7,007 $21.74 $20.18 south side 54 x 14 756 area to fence or back of utility poles 33rd Ave.Ames St. west to alley north side Trash/debris pick up vegetation mowing 117 x 15 1,755 $4.91 $4.56 Benton St. west to alley north side Trash/debris pick up vegetation mowing 134 x 15 2,010 $5.63 $5.23 34th Ave. Yarrow St. to Allison St. north side of street curb to fence mow/ trim Trash/debris pick up vegetation mowing 315 x 2 630 $1.76 $1.64 cut all vegetation on south side of chain link. All vegetation on south side of chain link fence cut and remove Pricing A Monarch Landscape Company 35 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 35th Ave.Kendall St and 35th Ave. south side of street Trash/debris pick up vegetation mowing 175 x 10 1,750 $4.90 $4.55east along undeveloped corner property by ditch south of road edge 36th Ave. and Pierce St.Front on Pierce St. and on 36th Ave. back of asphalt Trash/debris pick up vegetation mowing 109 x 12 1,308 $3.66 $3.40to private fence 38th Ave.Harlan St. to Kipling St. sidewalk Sidewalk weed remove/herbicide and clean 13,270 x 7 92,890 $260.09 $891.74 $241.51 north and south side Trash/debris pick up Sidewalk curb and cutter clean 38th Ave. West East of Vivian St. west to Walmart alley North Side Sidewalk weed remove/herbicide and clean 325 x 6 1,950 $5.46 $18.72 Trash/debris pick up $15.21 Sidewalk clean Ditch Area* East of Vivian St. west to Walmart alley North Side Trash/debris pick up vegetation mowing 325 x 12 3,900 $10.92 39th Ave.Harlan St. to cul-de-sac south side edge of asphalt Trash/debris pick up vegetation mowing 376 x 12 5,640 $15.79 $14.66 to private wire fence. 40th Ave. and Robb St. 40th Ave. south side private fences to corner of 40th Trash/debris pick up vegetation mowing 487 x 8 3,848and Robb St. approximately 8 foot to south. Width varies $14.83 $13.77 Robb St. east side corner at 40th Ave. south Trash/debris pick up vegetation mowing 145 x 10 1,450 150 ft. to private yard approximately 10 foot 41St. Ave. to 39th Ave. alley 41St. Ave to 39th Ave. alley west side of alley to private fences Trash/debris pick up vegetation mowing 425 x 10 4,250 $11.90 $11.05 first alley west of Wadsworth west of commercial parking areas trim/mow all natural area be careful not to disturb private plantings in this area 44th Ave.West edge of 14795 w. 44th Ave. to Eldridge Trash/debris pick up vegetation mowing varies 41,000 $114.80 $106.60 North side edge of asphalt north utility polesWest edge of 14795 w. 44th Ave. to Eldridge North sidewalk weed removal/herbicide and clean 1,503 x 4 6,012 $16.83 $57.72 South trash/debris pick up vegetation mowing 1,503 X 8 12,024 $33.67 $46.89Sidewalk Curb & Gutter cleanSection from I-70 to Eldridge St. south side Trash/debris pick up vegetation mowing 3,376 x 30 101,280 $283.58 $263.33edge of asphalt to 5 foot south of utility poles Section under I-70 sidewalk north and south sides Sidewalk weed removal/herbicide and clean 418 x 10 x 2 8,360 $23.41 $80.26 $21.74 Trash/debris pick up Sidewalk Curb & Gutter clean Sidewalk Youngfield St. to Harlan St. north side Sidewalk weed removal/herbicide and clean 17,104 x 10 171,040 $478.91 $1,641.98 $444.70Sidewalk Curb & Gutter cleanYoungfield St. to Eaton St. South side Sidewalk weed removal/herbicide and clean 17,446 x 10 174,460 $488.49 $1,674.82 $45.60Sidewalk Curb & Gutter clean Xenon St. to Youngfield St. south side Trash/debris pick up vegetation mowing 115 x 10 1,150 $3.22 $2.99back of sidewalk 10 foot to south to utility poles Dover St. to Clear Creek north side Trash/debris pick up vegetation mowing 903 x 23 20,769 $58.15 $539.99 back of sidewalk to private fence Dover St. to Clear Creek south side Trash/debris pick up vegetation mowing 658 x 23 15,134 $42.38 $39.35 back of sidewalk to private fence 48th Ave.Marshall St. to Otis St.north side back of curb to CDOT fence includes sight Trash/debris pick up vegetation mowing varies 6,423 triangle at Otis St.$31.28 $29.05 south side back of curb to private fence Trash/debris pick up vegetation mowing varies 4,750 50th Ave. Target connector drive to Miller St. south side Trash/debris pick up vegetation mowing 2,576 $7.21 $6.70 back of curb to private fence or 6 foot into grass area around curve to end of grass area 50th Ave. and Robb St.mow/trim 50 ft past asphalt edge into property on 50th and on Robb St. Trash/debris pick up vegetation mowing varies 36,587 Pond area every cycle April-October $1,560.00 $828.07 do not mow on north of north fence RTD property mow/ trim entire property May, June, August, October Trash/debris pick up vegetation mowing 281,900 Pricing A Monarch Landscape Company 36 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Harlan St.44th Ave. to I-70 west side sidewalk Trash/debris pick up vegetation mowing 2,082 x 6 12,492 $34.98 $32.48 Kendall St. along ditch Along ditch north side to 35th Ave. City ROW includes Trash/debris pick up vegetation mowing 473 x 15 7,095 $19.87 $18.45` Kendall St by ditch around from Kendall and 35th Ave. west on south side Trash/debris pick up vegetation mowing 118 x15 1,770 $4.96 $4.60corner on 35th Ave.of street back approximately 15 ft to south from edge of asphalt Marshall St. / 48th Ave South side of 48th Ave. edge of asphalt to CDOT fence Trash/debris pick up vegetation mowing 903 x 25 22,575 $63.21 $58.70Harlan St. to 49th Ave. including hill West side of Marshall St. sidewalk storage building commercial area Trash/debris pick up vegetation mowing 386 x 10 3,860 $10.81 $10.04sidewalk north including bridge over clear creek Routt St.Area east of cul-de-sac back of concrete to Trash/debris pick up vegetation mowing 117 x 44 5,148 $14.41 $13.38 private fences oln north and south in trail area Simms St and 35th Ave.Area south of intersection back of asphalt to Trash/debris pick up vegetation mowing 52 x 128 6,656 $18.64 $17.31private fences I-70 south frontage road Dead end at Lee St. to Carr St. edge of asphalt to private fence or landscape Trash/debris pick up vegetation mowing varies 23,851 $66.78 $62.01 Carr St. to Garrison St. north side Trash/debris pick up vegetation mowing varies 165,743 $580.00 $85.00 back of asphalt north to CDOT fence or retaining wall Garrison St. to Kipling St. north side back of asphalt north to CDOT fence or retaining wall Trash/debris pick up vegetation mowing varies 49,813 $535.00 $85.00CDOT fence Lee St. to Swadley St. north side edge of asphalt to Trash/debris pick up vegetation mowing varies 34,998 $97.99 $90.99CDOT or private fence Miller St. to Swadley St. south side edge of asphalt to Trash/debris pick up vegetation mowing varies 84,766 $237.34 $90.00 bottom of swale or to private fence I -70 north frontage road Garrison St. to Independence St. south side Trash/debris pick up vegetation mowing 970 x 6 5,820 $16.30 $15.13edge of asphalt to CDOT fence behind guard railingGarrison St. west to end of sidewalk south side Sidewalk weed remove/herbicide and clean 355 x 4 1,420 $3.98 $3.98 $13.63 $3.69Trash/debris pick upSidewalk Curb & Gutter clean Lee St to Tabor St. north side Trash/debris pick up vegetation mowing varies 25,184 $70.52 $65.48 Lee St. to Swadley St. edge of asphalt 4 foot to south into native area Swadley St to Tabor St. back of asphalt 10 foot into native area. Includes sight triangle at Tabor St. and south frontage road. I-70 and Kipling landscape Trash/debris pick up vegetation mowing Trash/debris pick up South west corner All irrigated turf south to Taco bell property border schedule twice a month April-October 6,709 $577.75 $38.52 planted area/tree area/rock area 698 Sidewalk weed remove/herbicide and clean 1,135 $88.53 $88.53 $21.79 schedule twice a month April-October North west corner All irrigated turf to private chain link fence stop at gas station property Trash/debris pick up vegetation mowing 1,988 $155.06 $15.47sidewalk adjacent to turf Sidewalk weed remove/herbicide and clean 987 $76.99 $76.99Trash/debris pick up schedule twice a month April-October North east corner All irrigated turf to private chain link fence Trash/debris pick up vegetation mowing 1,876 $146.33 $13.92 sidewalk adjacent to turf Sidewalk weed remove/herbicide and clean 800 $62.40 $62.40 Trash/debris pick up schedule twice a month April-October South east corner All irrigated turf to private chain link fence Trash/debris pick up vegetation mowing 5,125 $399.75 $32.14sidewalk adjacent to turf Sidewalk weed remove/herbicide and clean 1,056 $82.37 $82.37Trash/debris pick up schedule twice a month April-October Kipling St.sidewalk and small area behind walk west to private fences Sidewalk weed remove/herbicide and clean 955 x 6 5,730 $16.04 $55.01 $18.26 South to 29th Ave. Mowing trimming, cut weeds. Sidewalk Curb & Gutter clean varies 1,292 $3.62 Pricing A Monarch Landscape Company 37 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 west side of Kipling area backs up to private landscapes caution in spraying Ridge Road Miller St. to Nelson St. north side Trash/debris pick up vegetation mowing 625 x 10 6,250 $17.50 $16.25 edge of asphalt to subdivision landscape east of Nelson St. 10 foot to north Miller St. to Robb St. south side Trash/debris pick up vegetation mowing varies 50,310 $140.87 $130.81 edge of asphalt to utility poles Ridge road south side Tabor to east property line of 5040 Tabor Trash/debris pick up and 465 x 21 9,765 $27.34 $25.39 edge of asphalt to RTD fence string trim all weeds in rock asphalt to RTD fence 44th Ave. Median Tabor St to.past Van Gordon St. Trash/debris pick up vegetation mowing varies 29 $8.11 $7.53 median weed remove/herbicide and clean Ward Road median On Ward Road 44th Ave. north to I-70 west bound Trash/debris pick up, herbicide varies 8,120 $22.74 $77.95 off ramp Kipling median on Kipling I-70 north to 50th Ave.Trash/debris pick up, herbicide varies 1,647 $4.61 $15.81 $4.28 50th Ave median Median Kipling west to Miller St landscape medians Trash/debris pick up varies 21,223 $59.42 $203.74 $55.18 Jellison St. cul-de sac Drainage area located on Kipling St. from ditch on north to Trash/debris pick, up vegetation mowing 18,797 $52.63 $48.87 drainage on Kipling private fence from Kipling St. On west to private fence on east Youngfield east side of street 44th Ave. to and including 4150 Youngfield Trash/debris pick, up vegetation mowing varies 15,625 $43.75 $40.63 road shoulder to utility poles In front of 4150 Youngfield Trailhead and across Clear Creek bridge east side Sidewalk weed remove/herbicide and clean varies 2,610 $7.31 $25.06 $6.79 includes sidewalk /walking areasidewalk from 44th Ave. east side of street to 42nd Ave.Sidewalk weed remove/herbicide and clean 14,080 $39.42 $135.17 $36.6132nd Ave. to I-70 east bound off ramp west side Trash/debris pick, up vegetation mowing varies 1,450 $4.06 $3.77 back of curb to CDOT fence 38th Ave. south to I-70 on WB ramp curb to CDOT fence Trash/debris pick, up vegetation mowing 1 x 635 635 $30.76 $28.56 Youngfield and I-70 East bound off ramp north and south to 32nd Ave. areas Trash/debris pick, up vegetation mowing 10,349 Per cycle square foot totals Per cycle cost totals $5,919.48 $2,091.99 $6,175.13 $4,377.43 Yearly contract total $ $162,295.31 Based on the expected quantities Pricing A Monarch Landscape Company 38 provided in this RFP on pg. 3 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 REQUEST FOR PROPOSALS RFP-23-ROW Maintenance Services PROPOSAL DUE DATE: Thursday, February 23, 2023 BY 2 PM Mountain Time BidNetdirect.com is the ONLY acceptable repository for submission documents. Late submissions and submissions otherwise received WILL NOT be considered for award. Contact with the issuing department may result in disqualification, please direct questions to contact as listed below. City of Wheat Ridge Procurement Attn: Whitney Mugford-Smith wmsmith@ci.wheatridge.co.us DOCUMENTS PREPARED BY: PURCHASING & CONTRACTING DIVISION on behalf of the INFORMATION TECHNOLOGY DIVISION ANTIICIPATED KEY DATES RFP Issued: January 25, 2023 Question Acceptance Deadline: February 6, 2023 at 2pm Proposals Due by: February 23, 2023 at 2pm Anticipated Contract Execution: March 2023 Anticipated Start Date: March 2023 IMPORTANT: PLEASE READ ENTIRE DOCUMENT – DO NOT REMOVE ANY PAGES Per the attached specifications, terms, and conditions. Exhibit BDocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 TABLE OF CONTENTS PAGE #: COVER PAGE ....................................................................................................................................................... 1 TABLE OF CONTENTS ........................................................................................................................................ 2 ANTICIPATED SCOPE OF WORK ......................................................................................................................... PROPOSAL SUBMISSION ..................................................................................................................................... EVALUATION CRITERIA ........................................................................................................................................ SELECTION PROCESS ......................................................................................................................................... INFORMATION TO PROPOSERS ......................................................................................................................... ADMINISTRATIVE & OFFEROR INFORMATION .................................................................................................. FORMS PROPOSER INFORMATION FORM ................................................................................................................... CERTIFICATE OF WORKERS WITHOUT AUTHORIZATION FORM ................................................................ NON-DISCRIMINATION ASSURANCE FORM ................................................................................................... NON-COLLUSION AFFIDAVIT ............................................................................................................................ VENDOR’S QUALIFICATION FORM .................................................................................................................. SAMPLE AGREEMENT ....................................................................................................................................... ATTACHMENTS ATTACHMENT A – PRICE SCHEDULE ........................................................................................................ CHECK-LIST ................................................................................................................................................... ADDENDUM (if applicable) DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 INTRODUCTION, BACKGROUND & SCOPE INTRODUCTION The City of Wheat Ridge (the “City”) Municipal Building is located in the northwest Denver metropolitan area, with municipal offices at 7500 W 29th Avenue, Wheat Ridge, CO 80033. The City’s area consists of about nine square miles of rolling land adjacent to Interstate 70 transportation corridor between Denver and the Rocky Mountains. The topography is somewhat unique, with a natural ridge traversing the City. The City is a suburban community of approximately 33,000 residents. The City is a home-rule municipality with eight council members, and a city manager and mayor form of government. BACKGROUND The goal is to contract with qualified individuals or firms to provide Right of Way (ROW) Maintenance services for the Parks and Recreation Department. Term shall be for one (1) year with the option to renew for four (4) additional one-year periods. The City has previously contracted these services and the agreement is still active, however, we are looking to add additional services and this contract will be specific to the Parks and Recreation Department. SCOPE OF WORK The goal is to contract with one qualified firm to provide exceptional Right of Way services using their own staff. Services will include, but not be limited to, chemical weed control, mowing and trimming, trash and debris removal, sidewalk / median cleaning and/or blowing in designated City of Wheat Ridge (COWR) right-of-way (ROW) turf and sidewalk areas. Services will be provided on an as-needed, where-needed basis, as directed by the City. Term shall be for one (1) year with the option to renew for four (4) additional one-year periods and may be extended on a month-to-month basis until a new solicitation is completed and awarded. Herbicide Applicator Licenses Required All herbicide applicators will have current Colorado Department of Agriculture licenses required for the application of herbicide in the ROW. Proof of this licensing information will be made available to the City yearly before the season begins or as applicator staff is changed. Applicators will carry their license with them at all times during application of herbicide within the City. Application crews will carry all current / applicable licensing and MSDS / SDS information with them at all time in their service vehicle. All applicators must have a minimum of one (1) year experience in weed control and be licensed by the State of Colorado. The actual services to be performed will be determined by the City, to include—but not limited to—the following: • Contractor will provide all labor, materials, supplies and equipment needed for chemical weed control, mowing and trimming, trash and debris removal, sidewalk / median cleaning and in designated City of Wheat Ridge right-of-way (ROW) turf and sidewalk areas. • Services will be provided each cycle on an as-needed, where-needed basis, as directed by the City. Services are needed year-round. The City anticipates a need for 7 cycles of chemical weed control, 7 cycles for mowing and trimming services, and 12 cycles each for trash and debris removal and for sidewalk / median cleaning. • The City may add to or deduct from the designated locations and/or services needed at each throughout the term of award, as best meets the needs of the City. Prices paid will reflect those negotiated on a per square foot basis. A. CONTRACTOR RESPONSIBILITIES 1. The Contractor will be responsible for examining the work sites and be familiar with the work required at each site. The locations and measurements contained in this contract will be used for the method of payment and to record completed work activities. Contractor will field verify all measurements prior to bidding. 2. The Contractor will correct any substantiated discrepancies in work performed which are identified by the inspector. These corrections shall be made at no additional charge to the City. Upon notification of work DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 to be performed, Contractor will log in the time and date of the request, name of the inspector, type of work to be performed and location/address. 3. Notify the City ahead of time if work to be performed is other than what was identified in the original request. Any additional work is to be approved by the City. 4. Notify the City if the number of requests for work in any period is more than can be handled by the Contractor. If the City does not receive prior notification of ability, the City will take action as described on page 9 - Inspection of Services. 5. Complete the work within forty-eight (48) hours of notification/work request. 6. The Contractor will submit a work schedule prior to beginning any work ordered. The work schedule will contain the route to be followed and the location of work each day. The Contractor will consult the appropriate City personnel prior to any schedule variance and of jobs completed so that they may be scheduled for inspector re-inspection. Monthly, the Contractor will submit a detailed list to the City containing locations/addresses completed, work performed, date of work, and time spent on each location. 7. The Contractor will provide competent, suitable and qualified personnel to perform the work as required by the specifications. The Contractor will provide a list of all foremen and supervisors who will perform the work. This list will also contain twenty-four (24) hour emergency telephone numbers. The Contractor will maintain good work discipline and order at the work site. Contractor, including Contractor’s employees and agents, must treat the public with respect and courtesy while performing work for the City. The use of profanity, disrespectful language and/or behavior is prohibited while performing work. 8. All Contractor applicators will have current Colorado Department of Agriculture licenses required for the application of herbicide in the ROW. Proof of this licensing information will be made available to the City yearly before the season begins or as applicators are changed. Applicators will carry their license with them at all times during application of herbicide within the City. Application crews will carry all current/applicable licensing and MSDS/SDS information with them at all times in their service vehicle. All applicators must have a minimum of one (1) year experience in weed control and follow application and licensing protocols established by the State of Colorado Department of Agriculture. 9. Contractor’s vehicles will be in good repair, free from leaking fluids, properly registered, of uniform color and shall bear the company name on each side in not less than 1-1/2” letters. 10. The Contractor will submit his Traffic Control Plan to the Project Coordinator for review prior to commencing operations. When working in the City, all personnel are required to wear safety vests. Proper safety signage, cones, flagmen or other warning devices should be used to alert motorists of work in the area. The use of public roads and streets by the Contractor will provide a minimum inconvenience to the public and traffic. 11. Contractor will take all necessary safety precautions and comply with all applicable provisions of federal, state and local safety laws to prevent accidents or injury to its employees or agents and to protect other persons, animals or vehicles on, about or adjacent to the premises where Contractor’s work is being performed from any accidents or injuries caused by Contractor, its employees or agents. The City may stop Contractor’s work if safety laws or safe work practices are not being observed. 12. Contractor will follow the attached written storm water – spill prevention and response procedures. In addition, the contractor is responsible for abiding by all applicable municipal, state, and federal codes, laws, and regulations. 13. The Contractor will be notified, as required, by the City of Wheat Ridge Parks Division and will be expected to respond and complete the assigned job within forty-eight (48) hours of notification. The forty- eight (48) hours will be continuous and may include weekends and holidays. Adjustments will be made for adverse weather conditions or any other act of God. If designated time frame is not met, the City may exercise the option of calling another contractor. Services are to be performed in DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 accordance with the Inspection of Services provision of this Scope of Services. 14. The City Technical representative may direct removal of any Contractor employee at any time during performance of this contract for cause. Failures to present the appropriate licenses, performing unsafe acts, or any questionable acts that expose the City to risk or unfavorable attention would be conditions which meet the criteria "for cause". Any removed employee must be replaced with a fully qualified person within 8 working hours. Repeated incidents may be cause for termination of the contract. 15. The contractor will schedule ROW maintenance work and keep the City representative informed of that schedule. If for any reason that cycle schedule is altered the contractor will reschedule the cycle within the same month as originally planned and alert the city of any change. If the Contractor is unable to maintain any specific address or property within a cycle, for any reason they will reschedule that specific address or property to be completed within the original planned month and alert the city of any change. 16. The Contractor will be required to verify all measurements and alert the city representative ahead of any mowing and billing. However, the City will verify these measurements and any discrepancies will be adjusted. B. CITY’S RESPONSIBILITIES 1. Identify the property and furnish contractor the following information: • Address/Location of property • Type of work to be performed (cut/remove weeds, remove trash/debris, clean sidewalks apply herbicide etc.) • Provide approximate measurements of property to be abated. The Contractor will verify all measurements. 2. Inspect property no later than forty-eight (48) hours after assignment to ensure compliance with work requirement. 3. If applicable, notify Contractor of discrepancies in work performed and corrective action to be taken. 4. Notify appropriate City personnel of completion of abatements as needed. 5. The City reserves exclusive right to performance on any call that is placed with the contractor for service on this contract. Consequently, if the contractor performs services, requested by the City, and subsequently invoices any other person, firm, or entity for said services, the Contractor will be considered in breach of this contract with the City. 6. Should the City become aware of any such breach, it may subject the contract to termination for cause. C. TECHNICAL REQUIREMENTS CHEMICAL WEED CONTROL SERVICES 1. Contractor will provide chemical weed control services for an estimated square footage of right-of-way sidewalks/curbs/gutters and medians within the City of Wheat Ridge as described in the contract/required/called for by owner basis from approximately April through September. For work sites, see attached map of areas and information. Chemical weed control will take place only on sidewalks/curbs/gutters and medians as specified. 2. No restricted use chemicals are to be used in weed and grass control. Herbicide must be of a glyphosate type (Roundup /Rodeo or approved glyphosate based equal) specifically designed for post-emergent control of weeds and grass. Rodeo or an approved equal shall be used in or adjacent to drainages, ditch/lake pond or wetland areas designated on site plans. Proposals offering other than glyphosate type herbicides will be rejected and considered as non-responsive to the City's requirements. All herbicide application shall be done in accordance with label directions and CDHPE regulations. Identification color must be added to herbicide to track application areas. Color must fade with moisture or within 2 days after application. Any herbicide application will be finished 48 hours before vegetation removal by mechanical or hand means (see Trash and Debris Removal) to allow herbicide to have maximum effect on desired plant material. 3. The Contractor will provide an electronic copy the city representative of the following information yearly and 48 hours before the first application including. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 • MSDS/SDS sheet for all chemicals applied including surfactants and dyes. • Label information for all herbicides and chemicals applied including surfactants and dyes. • If the Contractor substitutes another chemical other than what they have already submitted the city representative will first approve it and they will supply the new chemical information 72 hours before the application. • Copy of qualified supervisor and applicators license is required to be in the procession of the city before any chemical is applied for all applicators. If a different applicator is to do an application, the Contractor will supply their applicator license information to the city 48 hours in advance of applying herbicide. • Within 48 hours after the application the contractor will provide to the city representative an electronic copy of the application record that includes.  General location/address of application  Equipment use to apply chemical  Time of application  Mix rates of chemical  Site condition/weather condition  Applied amount of chemical. 4. A minimum of 95% kill rate is expected of the application on any area treated for weed control. Any additional application will be completed within two working days of the contact from the City Further, the determination as to whether the above standard was met rests solely with the City's designated technical representative. Any additional application will be at no cost to the City. 5. As a minimum, the precautions for drift control established by the Colorado Department of Agriculture in the pamphlet from Division of Plant Industry entitled Pesticide Application and Safety Training Study Guide Weeds (pages 21 & 22) will be followed during all applications. Notwithstanding the above maximum precautions are expected to prevent plant damage. Further, the successful bidder to the quality standard determination by the City’s technical representative at no additional cost to the city must replace any damaged plant materials private or City-owned. All spraying is done with the intent to reduce trimming activities on sidewalks. Contractor bears sole responsibility for chemicals used, misused, misapplied and / or spilled. 6. Response Time: The City requires response with performance within maximum of (2) workdays from receipt of a communication including traceable/datable e-mail messages from Parks Project Coordinator. 7. During herbicide application within the City limits, the contractor will always carry appropriate chemical spill control measures with them in their service vehicle. Spill control measures will prevent chemical spills from entering the storm sewer and or waterways and to promote public safety. Contractor must immediately notify the city representative of any chemical spill. If any chemical spill does occur, the contractor will use Best Management Practices to contain the spill and immediately contact the city representative. 8. For chemical application, a hand-held / backpack sprayer or an ATV/UTV type vehicle with a tank mounted sprayer may be used. No full-size vehicles will be allowed to apply herbicide. The Contractor will avoid spraying any non-aquatic rated use chemical directly into any storm water inlet, ditch, wetland, creek, lake or pond. 9. All ATV/UTV applications on sidewalks will be completed from the sidewalk and in the direction of traffic. At no time will any ATV/UTV will be allowed in the street except crossing the street at an intersection. All spraying equipment will be equipped with slow moving placard and a yellow flashing strobe light. The beacon will always be on if the unit is being used. 10. The Contractor will apply herbicide on specified City ROW sidewalks and adjacent curb and gutter having weeds/vegetation. 11. Application dyes must be used in the application process. Dye must 100% fade within 48 hours and be approved by the city representative. If application dye is not applied, the city will assume the application has not occurred and ask the Contractor to reapply herbicide at no additional cost to the city with dye included. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 MOWING AND TRIMMING SERVICES 1. The cost of mobilization, dump fees, fuel, fuel surcharges, extra personnel, equipment, etc., must be included in the proposed price for each type of service. Contractor shall designate, in writing, a disposal site. 2. Mowing and Trimming ROW are typically conducted between April and October depending on the weather and site conditions. 3. The Contractor will have adequate personnel and equipment to complete all work requests as defined in this Scope of Services. All equipment used will be maintained and calibrated to achieve a safe operating condition, and must comply with all applicable federal, state, and local regulations. The Contractor will furnish equipment of a type and quantity to perform the work satisfactorily within the time specified. All such tools and equipment must be used in accordance with the manufacturer’s directions, State of Colorado Department of Public Health and OSHA regulations. Contractor will maintain all such tools and equipment in good operating condition. The Contractor will remove any tools and/or equipment from the work site immediately if such tools and/or equipment develop fluid leaks, become unsafe and fail to meet noise or emission standards, or become inoperable. Refilling equipment with petroleum products such as gasoline, diesel fuel, hydraulic fluid and motor oil shall be done in the work zone on a hard surface, never on property or other areas where spilled products will contaminate soil or damage the landscape. The mowing equipment used by the Contractor will be maintained to produce a clean, sharp cut and uniform distribution of clippings at all times. A rotary / ride-on type mower and handheld string line trimmers will be used by the Contractor to mow and trim ROW areas. 4. The Contractor will remove any litter and debris on right-of-way prior to, and upon completion of the mowing cycle. If the contractor cuts litter/trash/debris, they shall remove any cut trash/debris before they leave the site. This will help to avoid personal injury to the operator and the public, possible damage to passing vehicles, pedestrians and prevent unsightly site conditions. The Contractor will remove and haul away all litter, debris, and excessive amounts of grass clippings of enough volume to create rowing, smother, or retard grass growth as necessary to restore optimum condition of the ROW areas. 5. Contractor will be responsible for damage to all public and private property while performing services for the City. The contractor shall report any damage to the City and/or private property immediately upon occurrence. Contractor shall be responsible for any damage to property to the extent caused by any acts or omissions of the Contractor, its employees or agents. 6. The Contractor is required to use slow moving vehicle placards and overhead yellow flashing beacons on all mowing equipment. All employees must be provided with the appropriate Personal Protective Equipment. The beacon will always be on if the unit is being used. 7. The Contractor will be required to mow all ROW areas to a height of four inches, and edge along sidewalks, streets, signs, fences, curbs, hydrants, and property lines. After the contractor finishes the mowing of an area, any partially or uncut vegetation will be re-cut to 4 inches in height before the contractor leaves the site. Any request from the City of Wheat Ridge asking the Contractor to re-cut vegetation to the specified height will be done within 48 hours of the request and at no additional cost to the city. 8. The Contractor will apply herbicide to all vegetation growing on sidewalks, driveways, medians or adjacent curb and gutter that is 2 inches or less. This vegetation is to be allowed to dye and dry up. Vegetation 2 inches or more will be cut and removed. 9. Areas that are inaccessible to mowers shall be string trimmed as per the mowing schedule, cut to four inches in height and to present a well-groomed appearance. Contractor will match the height of string trimmed areas to the height of mowed areas to provide a uniform appearance. 10. To achieve the specified/consistent cut height and well-groomed appearance the contractor if needed, will double or opposite direction cut areas of the ROW that are not cut to the specified height during a single pass with their mower due to thick and or wet vegetation. Additional mowing passes or opposite direction double cutting will be at no additional cost to the city and done within 48 hours from a request from the city. 11. The Contractor will not have their mower discharge chutes or string line trimmers pointing towards traffic or DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 pedestrians during mowing services. Do not blow or direct any cut vegetation onto any street, sidewalk, parking lot, driveway, curb/gutter, storm sewer or private property. As part of the required cleanup, the contractor will use hand blowers/vacuums and or brooms to blow or push any cut vegetation into the ROW natural area or off the sidewalk or street. 12. To promote responsible storm water Best Management Practices, the city will not allow the ROW Contractor to put any trash, debris or plant material to be blown or deposited into curb/gutters or storm drains. If plant material or debris is deposited into the curb/gutter or storm drain during mowing / trimming operations, the Contractor will remove it immediately by hand or mechanical means at no cost to the city. See City of Wheat Ridge website for STORM WATER - SPILL PREVENTION AND RESPONSE PROCEDURES for City standards 13. Medians, sidewalks and curb and gutter will be trimmed/hand cut of any vegetation 4 inches or higher. Any vegetation less than four inches will be treated with herbicide. TRASH AND DEBRIS REMOVAL SERVICES 1. Trash and debris removal services are required year-round (12 months a year). If snow is present and trash is visible the contractor will clean the site. 2. All trash and debris will be removed prior to and upon completion of a mowing cycle and/or sidewalk cleaning cycle. 3. Trash and debris removal shall also be performed on sidewalks/medians/curb and gutters and natural areas during the late fall / winter / spring when mowing services are not necessary. Litter and debris removal include pickup, removal and disposal. 4. Any trash or debris removal that requires special equipment due to size or weight shall be considered other than a normal request and reported to City personnel for approval prior to removal. 5. Removal of toxic / hazardous materials will not be performed by the Contractor. However, if such materials are found, the Contractor shall immediately notify City personnel. SIDEWALK / MEDIAN CLEANING AND MAINTENANCE SERVICES 1. The Contractor shall clean specified sidewalks, medians and curb and gutters during each cycle. During each sidewalk and median cleaning cycle, the Contractor will have their crew remove any trash / debris present. See (Trash and Debris Removal). The crew will cut/remove two inch plus height plant material in all cracks of sidewalks, adjacent curb / gutter and medians by hand or mechanical means. Plant material that is two inches or less in height will be sprayed and left in place to die. This plant material will be string trimmed during the next maintenance cycle. 2. Sidewalk/median/curb and gutters cleaning and maintenance services will typically be completed by the contractor 12 months a year. 3. All sidewalk cleaning will include as part of each cycle cleaning the sidewalk from edge-to-edge including removing all debris, dirt, mud, rocks, overgrown grass and weeds over the entire surface of the sidewalk. Edge to edge sidewalk cleaning will occur during each cycle and is to include cutting/edging and removing all built up material on the sidewalk along retaining walls, hills, ROW areas, landscapes, under benches, around all poles, utility boxes, street signs, and bus stop enclosures. Clean edges will be cut with edger machines or hand shoveled and loose material will be removed by the Contractor. 4. Edge-to-edge cleaning will include trimming by the Contractor of any weed growing over the edge of the sidewalk or over the edge of the sidewalk down into the curb and gutter. The Contractor will hand cut or DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 mechanically trim/remove these weeds back to the edge of the sidewalk. If the Contractor encounters trees, shrubs or perennials growing over the edge of the sidewalk or into or from the curb and gutter do not trim or cut any tree, shrub or perennial and contact City staff. City staff will do an onsite inspection. City staff will trim all shrubs and perennials as needed. 5. City staff will verify completion of edge-to-edge cleaning after each cycle is finished. If it is determined by, City staff that the edge-to-edge cleaning is incomplete or not meeting the conditions of the contract the City will require the Contractor to complete said work within 48 hours for their request at no additional cost to the City. If edge-to-edge sidewalk cleaning is not completed by, the Contactor during a Right of Way maintenance cycle the City will require the Contractor to alter their corresponding invoicing to reflect the deduction for the uncompleted work. 6. Sidewalk cleaning will include the removal by the Contractor of any debris present in the adjacent curb and gutter. Gutter debris will not be blown or swept into the storm sewer or onto the street. All gutter debris will be removed by a broom and shovel or by a hand-held vacuum at no extra cost to the City. 7. Median and sidewalk cleaning will include the replacement of loose or displaced rock, wall block, brick, gravel, wood chips or dirt back into the ROW landscape by the Contractor during all median sidewalk cleaning/trash removal cycles. BILLING/ VENDOR CONTACT INFROMATION 1. Contractor billing contact information will be provided to the Parks, Forestry and Open Space Operations Support Technician. Parks, Forestry and Open Space Operations Support Technician will provide all billing/invoicing assistance and answer all billing questions for the ROW Contractor. 2. All day-to-day information for the ROW work will addressed through the Parks Project Coordinator throughout the duration of the contract. 3. The vendor will assign a single vendor point of contact for ROW maintenance work and one vendor point of contact for billing. Any point of contact change information will be provided to City personnel 48 hours before changes take effect. • The vendor shall provide a verbal and written response to inquiries submitted by the City within 48 hours • Delayed and non-responses will be noted and will be considered when soliciting for a new bid, contract extension, or any non-contract related project. 4. Invoices are paid by City issued check in the net 30-day period, automatic deposited into the vendors AHC account or by a Purchasing Division issued City purchasing card on file with the Contractor. One of these methods of invoice payment will be set up by the Contractor at the time directly after the contract signed agreement. • The city will not pay for services not yet rendered. No billing ahead for services will be accepted. • The Contractor will contact the Operations Support Technician to obtain permission to run the card on file for invoices during the Net 30-day period after the invoice is sent to the city. • Invoices will be sent to the by the Operations Support Technician no later than 30 days before they are due. • A copy of all processed credit card charged invoices and all paid invoices will be sent to the Operations Support Technician within 24 hours of processing 5. All invoices must include the following information: • All additional services that have been preapproved by the City of Wheat Ridge that are beyond the base contract. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 • All locations, addresses if available, time spent per location, work completed by location, hourly rate matching contract amounts must be identified on the invoices • All materials must be itemized with associated costs 6. The Contractor must submit monthly electronic spreadsheet reports to the city representative that includes the following Information: • Cycle date and corresponding invoice number • All current cycle service locations including spray locations, material sprayed, spray times, spray dates and applicator information. • Date and all work performed at each location • Any City approved out of contract work described in detail including additional charge for said work. 8. Monthly detail of work spreadsheet will be required to process the corresponding invoice. 9. Any incorrect invoice sent by the contractor will be corrected sent back to the Parks, Forestry and Open Space Operations Support Technician within 48 hours of the original request. INSPECTION OF SERVICES 1. Definitions. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services. 2. The Contractor will provide and maintain an inspection system acceptable to the City covering the services under this contract. Complete records of all inspection work performed by the Contractor will be maintained and made available to the City during contract performance. 3. The City has the right to inspect and test all services called for by the contract, to the extent practicable at any times and places during the term of the contract. The City shall perform inspections and tests in a manner that will not unduly delay the work. 4. If any of the services do not conform to contract requirements, the City may require the contractor to perform the services again in conformity with contract requirements at no additional charge. When the defects in services cannot be corrected by re-performance, the city may: • Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and / or • Reduce the contract price to reflect the reduced value of the services performed. • If the Contractor fails to promptly perform the services or to take the necessary action to ensure future performance is in conformity with contract requirements, the City may at its discretion: • By contract or otherwise, perform the services and charge to the contractor any cost incurred by the City that is directly related to the performance of such service and / or • Terminate the contract for cause. EVALUATION CRITERIA & PROCESS Evaluation Criteria To simplify the review process and to obtain the maximum degree of comparability, the proposal must follow the outline described below and—at a minimum—contain the requested information. Firms will be judged not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFP. Submittals should be formatted to correspond exactly to the bullets. Indexes for each of the categories are preferred, in the same order. Additional relevant information is encouraged. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Omissions or incomplete responses in terms of content or aberrations in form may, at the City’s discretion, render the proposal non-responsive. If you would like to incorporate the City marketing logo or City seal in your submittal, please contact: Whitney Mugford-Smith at wmsmith@ci.wheatridge.co.us Submit the following information in your proposal, in this order: Signature Page and Forms (forms are required in order to qualify) 1. Proposer Information and Addendum Acknowledgement 2. Worker Without Authorization Form 3. Non-Discrimination Assurance Form 4. Non-Collusion Affidavit 5. Vendor Qualifications 1. Firm Capabilities and References for Similar Work Completed by Proposed Team a. Provide an overview of your company’s history. Include information on management, firm size, number of employees, years in business, location of working office, and other DBA’s. b. Provide references: include the name, current phone number and email address of the owner’s project manager for each project listed. Provide total dollar amount and a brief summary of the work performed, listing any sub-consultants you may have partnered with. c. Include any supplemental references or qualifications that may attest to your firm’s current ability to provide the required services. d. Demonstrate experience in overseeing and coordinating multiple, concurrent projects. e. Discuss your firm’s familiarity with the project area. f. State any MBE/WBE, disadvantaged business enterprise participation. g. Provide a statement agreeing to provide and maintain insurance per the RFP requirements, if awarded. h. Disclose any relationships the owner or employees may have that could be construed or perceived as personal or organizational conflicts of interest. i. Provide a brief summary regarding your firm’s financial stability, including a current financial statement detailing profit and loss for the past three years. Disclose whether or not your firm or any affiliates have filed for bankruptcy or reorganization under bankruptcy laws. j. Detail any recycling, sustainable, or greening efforts made by your firm. 2. Scope of Submission a. Identify the team members and their respective roles, including any sub-consultants. b. Provide resumes of essential staff; indicate experience with similar projects, credentials of training, education, and certifications, and lengths of time with the company, c. Present a brief discussion regarding the experience and qualifications of the team working on similar projects together. Outline experience and references of the project manager on similar projects in the same capacity. d. Describe individual experiences with the City or other government agencies. Detail experience in the Denver metropolitan and other areas in Colorado. e. Describe the unique strengths and relevant experience your firm offers. 3. Effective Project Approach, Timeline, and Safety a. Provide information on current and projected (next 9 months) workload and how this project will be accomplished within that framework, outlining various phases, if any. b. Detail your approach in managing work to meet project deadlines, or an expedited schedule if needed. c. Identify any foreseeable problems in the implementation of the program. d. Describe how the objectives identified will be achieved. e. Demonstrate your understanding of the technical requirements. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 f. Discuss your customer service philosophy and your firm’s approach toward client communication and reporting. g. Discuss quality control methodology, including adherence to State and local procedures, construction documentation coordination and completion, and assurance of construction quality. h. Discuss cost control methodology, including estimates of probable cost within the owner’s established budget and coordination of value engineering activities. i. Discuss your firm’s billing procedures, claims processing, reporting, collection, and customer service policies. j. Provide an equipment list. 4. Implementation, Installation, or Plan Effectiveness a. Detail any value-added services such as reporting, training, public outreach, educational programs, resources, health and safety programs, investments, or service at public events. b. Provide a detailed plan of approach for the work described above 5. Price and/ or Total Cost of Ownership a. Provide a detailed statement of fees including individual rates for partners and support staff. Include all reimbursable expenses, which should be assumed to be billed at cost, without mark-up. b. Outline all rates/fees for staff including fringe benefits, payroll taxes, insurance, and overhead costs. c. List pricing for any or all of the requested services. d. Specify a maximum percentage of increase for renewal years subsequent to initial contractProvide an equipment list along with anticipated costs e. Rates are negotiable. The City reserves the right to base its evaluation on a “Should Cost” analysis to reflect the real costs to the City arising out of, or incidental to the award. The City shall look to substance more than format and shall perform its cost and price evaluation on the basis of probable real costs. I. SELECTION PROCESS The selection committee may either recommend an award based on the proposals alone, or elect to short-list firms and conduct interviews. The short-list process includes written notification to the short-listed firms, interviews with firm members, reference checks on the top-ranked firm, and the negotiation of fees. 1) Short List: Submittals will be evaluated in accordance with the evaluation criteria above. The panel will review and score all proposals received. Firms with the highest scores may be invited to participate in oral interviews with the evaluation committee. 2) Oral Interviews: It is anticipated that oral interviews will be conducted in accordance to the schedule below. Short-listed firms will be notified in writing and invited to interview. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The selection committee will, in particular, be interested in knowing more about the firm’s previous experiences, the perceived ability to meet specified deadlines, and the overall project approach, and will appreciate the opportunity to converse with individuals who will act as the primary contacts for the project. 3) Fee Proposals and Final Selection: The City will attempt to negotiate a contract with the highest ranked firm, following the interview process. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ADMINISTRATIVE AND OFFEROR INFORMATION 1. PROPOSAL OPENING, EVALUATION, AND AWARD There is no public opening. Names of each proposer will be posted on the city website. Proposals will be examined after opening and will be evaluated based on the evaluation criteria. The firm selected for the award will be chosen based on the apparent Best Value to the City and not necessarily based on lowest price. The City reserves the right to make multiple awards if deemed in the best interest of the City. No proposal may be withdrawn for a period of sixty (60) calendar days of the Proposal Opening date. 2. SALES AND USE TAXES Don’t include sales or use tax in your proposal, as the City of Wheat Ridge is exempt from City, County, State, and Federal sales and excise taxes. Certificates will be issued upon request. City of Wheat Ridge Sales Tax Exempt: 98-03515 3. PROPOSER QUALIFICATIONS No proposal shall be accepted from and no contract will be awarded to any person, firm, or corporation that is in arrears to the City of Wheat Ridge, upon debt or contract that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply or service bid upon and that they have the necessary financial resources to provide the proposed supply or service. 4. RIGHT TO INVESTIGATE The City reserves the right to investigate and confirm the proposer’s financial responsibility. This may include financial statements, bank references, and interview with past consultants, employees, and creditors. Unfavorable responses to these investigations are grounds for rejection of the proposal. 5. NO COMMITMENT BY THE CITY OF WHEAT RIDGE This Request for Proposals does not commit the City of Wheat Ridge to award any costs or to pay any costs, or to award any contract, or to pay any costs associated with or incurred in the preparation of a proposal to this request, or to procure or contract for services or supplies. In acceptance of proposals, the City of Wheat Ridge reserves the right to negotiate further with one or more of the contractors as to any features of their proposals, and to accept modifications of the work and price when such action will be in the best interest of the City. This includes solicitation of a best and final offer from one or more of the proposers. 6. PROPOSAL REPRESENTATION Each proposer must sign the proposal and shall give his or her full business address on the form provided in this proposal. Proposals by partnerships shall be signed with the partnership name by one of the members or by an authorized representative. Proposals by corporations shall be signed with the name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind it in the matter and shall have the corporate seal affixed thereto. 7. ANTI COLLUSION CLAUSE No officer or employee of the City of Wheat Ridge, and no other public official or employee who may exercise any function or responsibilities in the review or approval of this undertaking, shall have any personal or financial interest—direct or indirect—in any contract or negotiation process thereof. The above compliance request will be part of all City of Wheat Ridge contracts for this service. 8. INDEMNIFICATION: Contractor hereby indemnifies and agrees to hold the City and its representatives and agents harmless for and on account of any act or omission of the Contractor in the execution and completion of the project specified herein, and this indemnification shall extend to and include Bodily Injury, DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Property Damage or Personal Injury, including compensatory, economic, punitive or special damages suffer by any person or entity in connection with the project. Contractor agrees to defend the City hereunder and indemnify the City, to include all court costs and attorney’s fees incurred in any defense required to be undertaken by the City as a result of the actions of the Contractor on the project. Notwithstanding the foregoing, nothing contained herein shall be deemed a waiver by the City of any of the protections afforded the City by virtue of the provisions of the Colorado governmental Immunity Act (Colo. Rev. Stat. 24-10-101). 9. INSURANCE: Certificates of Insurance shall be attached to the executed contract documents and shall become part of the contract as information documents only. The certificates shall provide that the insurance shall not be cancelled or terminated prior to completion of the work and that thirty (30) days’ notice shall be given the City prior to cancellation of policies. The Contractor shall maintain a Commercial General Liability insurance policy to protect the Contractor and the City from any and all claims of bodily injury and property damage, including death, which may arise from the Contractor’s operations and completed operations under this Contract, including the work of its subcontractors. The liability policy shall be the primary and non-contributory insurance for such claims and shall not contain any “excess” or “other insurance” clauses which limit its primary coverage. The insurance requirements are as follows: Certificate Holder: City of Wheat Ridge 7500 West 29th Avenue Wheat Ridge, CO 80033 Required City of Wheat Ridge, its officers and employees must be named as an additional insured to general liability policy. Required All policies as required shall provide a waiver of subrogation in favor of City of Wheat Ridge. Required Workers Compensation - statutory limits provided by an insurance carrier that is licensed to do business in Colorado. The policy shall contain a Waiver of Subrogation on behalf of City of Wheat Ridge. Employer’s liability: $100,000 each accident $500,000 disease policy limit $100,000 disease each employee Required Commercial General Liability $1,000,000 each occurrence $2,000,000 general aggregate $1,000,000 personal injury $2,000,000 products and completed operation aggregate If applicable to the scope of work, the following shall be included: -No exclusion for abuse or molestation -No exclusion for assault and battery -Liquor liability Required DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Builder’s Risk – The Contractor shall insure 100% of the replacement value of the work and materials installed and delivered, plus the replacement value of the work or materials furnished or delivered but not yet paid for by the City, for the life of the contract on an All-Risk basis, subject to the normal exclusions, terms, and conditions of the standard Builder’s Risk insurance policy with an insurance company or companies acceptable to the City. The Contractor shall be responsible for all damage to the work under construction until acceptance of and release of responsibility for the work to the City. n/a Commercial Automobile Liability – including owned, hired, and non-owned vehicles. (If autos are used in the performance of work under this agreement). Combined single limit for bodily injury and property damage. $1,000,000 each accident Required Professional Liability/Errors and Omissions $1,000,000 each claim $1,000,000 aggregate Required The insurance requirements specified by the City shall remain in effect for the full term of the contract and/or agreement and any extension thereof. Updated Certificates of Insurance shall be sent to the City during the full term of the contract and/or agreement and any extension thereof. Required Any subcontractors must meet the same insurance requirements for the contract or purchase order unless Procurement has approved a deviation. Required 10. LAWS AND REGULATIONS All applicable State of Colorado and Federal laws, City and County ordinances, licenses and regulations shall apply to the award throughout, and herein incorporated here by reference. The Proposer shall confirm its compliance with the 80% Colorado labor requirement of the Keep Jobs in Colorado Act, H.B. 13-1292, including C.R.S. 8-17-101,et seq. 11. SUBCONTRACTING No portion of this proposal may be subcontracted without the prior written approval of the City. 12. SALES PROHIBITED / CONFLICT OF INTEREST No officer, employee, or member of City Council shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies, or services—where such officer or employee exercises (directly or indirectly) any decision-making authority concerning such sale or has any supervisory authority over the services to be rendered. Soliciting or accepting any gift, gratuity favor, entertainment, kickback, or any items of monetary value from any person who has or is seeking to do business with the City of Wheat Ridge is prohibited. 13. MODIFICATION OF AGREEMENT No modification of award shall be binding upon the City, unless made in writing and signed by authorized agents of both parties. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 14. CANCELLATION Either party may cancel the award in the event that a petition—either voluntary or involuntary—is filed to declare the other party bankrupt or insolvent, or in the event that such party makes an assignment for the benefit of creditors. 15. TERMINATION OF AWARD FOR CAUSE If through any cause the successful proposer shall fail to fulfill in a timely and proper manner its obligations, or if the successful proposer shall violate any of the covenants, agreements, or stipulations of the award, the City shall thereupon have the right to terminate the award by giving written notice to the successful proposer of such termination—specifying the effective date of termination. In that event, all finished or unfinished services, reports, or other materials prepared by the successful proposer shall—at the option of the City—become its property, and the successful proposer shall be entitled to receive just, equitable compensation for any satisfactory work completed, or prepared documents/materials furnished. Notwithstanding the above, the successful proposer shall not be relieved of liability to the City for damage sustained by the City by virtue of breach of the award by the successful proposer, and the City may withhold any payments to the successful vendor for the purpose of set-off, until such time as the exact amount of damages due the City from the successful proposer is determined. 16. TERMINATION OF AWARD FOR CONVENIENCE The City may terminate the award at any time by giving written notice to the successful vendor of such termination (specifying the effective date thereof) at least thirty (30) working days before the effective date of such termination. In that event all finished or unfinished services, reports, materials(s) prepared or furnished by the successful proposer under the award shall—at the option of the City—become its property. If the award is terminated by the City as provided herein, the successful vendor will be paid an amount which bears the same ratio to the total compensation as the services actually performed or material of compensation previously made. If the award is terminated due to the fault of the successful proposer, termination of award for cause relative to termination shall apply. 17. EQUAL OPPORTUNITY The successful firm will agree not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of race, creed, sex, national origin, ancestry, or physical handicap. It shall be a condition that any company, firm, or corporation supplying goods or services must be in compliance with the appropriate areas of the Americans with Disabilities Act of 1990 as enacted, and from time to time amended, and any other applicable Federal regulation. A signed, written certificate stating compliance with the Americans with Disabilities Act may be required, upon request, by the City. 18. DISADVANTAGED BUSINESS ENTERPRISES Disadvantaged business enterprises are afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. As a recipient of Federal funds, subject to United States Department of Transportation Title VI Regulations at 49 CFR Part 21 the Civil Rights Act of 1964, the City of Wheat Ridge and its responsible agents, contractors and consultants assure that no person shall on the grounds of race, color or national origin be excluded from participation in the opportunity to bid or be discriminated against in consideration of award of this project. The Unites States has a right to seek judicial enforcement with regard to any matter arising under Title VI, 49 CFR Part 21. 19. COMMON LANGUAGE Unless otherwise specified in this document, all words shall have a common language unless the context in which they are used clearly requires a different meaning. Words in the singular number include the plural, DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 and in the plural include the singular. Additionally, words in the masculine gender include the feminine and the neuter, and when the sense so indicates, words of the neuter gender may refer to any gender. The words “firm,” “bidder,” “vendor,” “offeror,” “contractor,” “consultant,” and “proposer” refer to any person, partnership, corporation, or other entity. 20. PROPRIETARY INFORMATION The evaluation committee will hold information provided by proposers during the solicitation process in confidence until the date of an award. After that date, proposals will become public record. Proposers may request parts of their proposals to remain confidential and shall indicate as such in the proposal and on the appropriate proprietary or financial pages. All information included in any proposal that is of a proprietary nature must be clearly marked. The City shall be held harmless from any claims arising from the release of proprietary information not clearly designated as such by the proposing firm. An entire proposal shall not be considered proprietary. 21. COMPETITIVENESS AND INTEGRITY The Purchasing Office maintains control of its internal and third-party communications during the procurement process to prevent biased evaluations and compromises of confidential information, and to preserve the competitiveness and integrity of such procurement efforts. Proposers should not disclose their pricing to any employees of the City other than the contract representative. Attempts by proposers to establish informal communication channels regarding this procurement will be viewed negatively and shall result in rejection of the offending firm’s offer. 22. PROPOSAL FORMAT All responses to this Request for Proposal shall use the respondent’s format, except for those pages which have blanks to be filled in by the respondent, or those pages marked for return with proposal. A proposal can be rejected by the City if the submitting firm fails to completely fill in all blanks for evaluation of the proposal or fails to answer all questions. Proposal should be submitted initially on the most favorable terms. All proposals shall be prepared in a comprehensive manner as to content; however, no necessity exists for expensive binders or promotional materials. All costs—including travel and expenses incurred in the preparation of this proposal—shall be borne solely by the proposer. 23. PROPOSAL REJECTION AND / OR PARTIAL ACCEPTANCE The City reserves the right to the following: • Reject any and all proposals. • Accept other than the lowest price. • Waive minor defects or technicalities, formalities, and informalities. • Accept in whole or in part such proposal where it is deemed advisable. • Make an award on the basis of the apparent greatest benefit to the City of Wheat Ridge. • Alter the scope of work reasonably and RFQ documents until a contract is executed. 24. GOVERNING LAW The laws of the State of Colorado shall govern any contract executed between the successful contractor and the City. Further, the place of performance and transaction of business shall be deemed to be in the County of Jefferson, State of Colorado. In the event of litigation, the exclusive venue and place of jurisdiction shall be the State of Colorado—more specifically, Jefferson County, Colorado. 25. TAXES AND LICENSES BY THE AWARDED CONTRACTOR The contractor shall promptly pay—when they are due—all taxes, excises, license fees, and permit fees of whatever nature applicable to work which it performs under this agreement and shall take out and keep current all required municipal, County, State or Federal licenses required to perform this work. Additionally, the contractor shall furnish the City—upon request—duplicate receipts or other satisfactory evidence showing or certifying to the proper payment of all required licenses and taxes. Contractor shall promptly DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 pay—when due—all bills, debts, and obligations it incurs performing work under this agreement, and to allow no lien, mortgage, judgment, or execution to be filed against land, facilities, or improvements owned by the City. 26. PROMPT PAYMENT DISCOUNTS In determining the most responsive price proposal(s) the City will consider all acceptable proposals on a basis of the net price to be paid after deduction of the discount specified in the respective proposals. Prompt payment discounts allowing less than 10 days for the discount to apply shall not be considered as a cost factor in the evaluation of proposals. In connection with any prompt payment discount offered, time will be computed from date of receipt of a correct invoice to include the receipt and acceptance of performance. 27. ESCALATION All prices/fees/wages offered in response to this RFQ shall be firm against any increase for one (1) year after acceptance by the City. For subsequent periods, it shall be the vendor’s responsibility to notify the City in advance of any anticipated changes in prices and submit a request for a price increase. This City limits price escalation requests to no more than one (1) rate adjustment per contract term. Increases will be considered up to 3% of the original contract value. All increases must be justified in writing. The City reserves the right to reject pricing increases and may choose to resolicit. The City reserves the right to accept or reject the request for a price/fee/wage increase prior to the renewal option period. If the price/fee/wage increase is approved, prices will remain firm for a year from the date of increase, at a minimum. 28. OWNERSHIP OF CONTRACT PRODUCTS All products produced from the awarded contract shall be the sole property of the City. 29. FUNDING There is in effect within the City of Wheat Ridge, Colorado, Section 2-4 of the City’s Code of Laws which limits the amount for which the City shall be liable to the amount expressly appropriated by the City Council, either through budgeted appropriation, or contract or bid award. The contractor is specifically advised of this Section 2-4 of the Code of Laws. This contract is specifically subject to the provisions of said Code Section. Funding of this contract for any time period after January 1st of the year succeeding the date of entry of this contract is expressly contingent upon appropriations being made by the City Council of the City of Wheat Ridge, Colorado. No promise—expressed or implied—is made that such funding will be approved by the City Council, acting in its legislative discretion. 30. INDEPENDENT CONTRACTOR The consulting firm is an independent contractor. Notwithstanding any provision appearing in this RFQ, all personnel assigned by the firm to perform work under the terms of this RFQ and any subsequent agreement shall be—and remain at all times—employees or agents of the firm for all purposes. The firm shall make no representation that it is the employee of the City for any reason. 31. EMPLOYMENT OF LABOR The Consultant and each of the approved sub-consultants shall hire qualified workers for the project who are citizens of the United States or legal resident aliens with first preference being given, insofar as practicable, to those having served in the armed forces of the United States and having been honorably discharged or released from active duty therein. The Consultant shall employ only competent persons to do the work, and whenever requested in writing by the City Representative, the Consultant shall discharge any person who commits trespass or in, in the opinion of the City Representative, disorderly, dangerous, unfaithful, insubordinate, incompetent or otherwise unsatisfactory. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 32. DUE DILIGENCE Due care and diligence have been used in the preparation of this information and it is believed to be substantially correct. The responsibility, however, for determining the full extent to the exposure and the verification of all information shall rest solely with the proposer. The City is not responsible for any errors or omissions in the specification, or for the failure on the part of the proposer in determining the full extent of exposure. 33. DEBRIEFING After the project award has been made, vendors may contact the City Purchasing Agent to request a debriefing on the selection process, as well as a discussion of the strengths and weaknesses of their firm’s proposal. 34. SECURITY ACCESS CARDS The City will issue security access cards to assigned workers. It will be at the discretion of the City to determine if the access cards are issued specifically for each worker, or if a guest card will be issued. 35. COOPERATIVE PROCUREMENT The City of What Ridge encourages and participates in cooperative procurement endeavors undertaken by or on behalf of other governmental agencies including the Multiple Assembly of Procurement Officials (MAPO) and the Cooperative Educational Purchasing Council (CPEC). We hereby request that and member of MAPO/CPEC by permitted to avail itself of this contract and purchase as specified by the contract resulting from this solicitation request, at the contract prices established therein. Each governmental entity would establish its own contract, issue its own orders, be invoiced directly, make its own payments and issue its own exemption certificates as required. It is understood and agreed that the City of Wheat Ridge is not a legally binding party to any contractual agreement made between another governmental entity and the successful vendor as a result of this solicitation. The City shall not be liable for any costs or damages incurred by any other entity. 36. SAMPLE AGREEMENT A sample agreement is provided in the RFQ documents for informational purposes only. Do not complete or enclose with your submission. THANK YOU FOR YOUR INTEREST IN DOING BUSINESS WITH THE CITY OF WHEAT RIDGE DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 RFP-23-ROW Maintenance PROPOSER INFORMATION AND ADDENDUM ACKNOWLEDGMENT FEIN / SSN (Required) DUNS Federal ID number COMPANY NAME ADDRESS CITY STATE ZIPCODE PHONE CELL AUTHORIZED SIGNATURE REQUIRED—MUST BE IN INK or Digital PRINTED NAME TITLE EMAIL PROPOSER IS RESPONSIBLE FOR FOLLOWING UP ON ALL ADDENDA ACKNOWLEDGE ADDENDA: Proposer is responsible for confirming receipt of each addendum; please initial as applicable. #1 #2 #3 #4 DO NOT CONTACT THE REQUESTING DEPARTMENT OR MEMBERS OF THE EVALUATION COMMITTEE Signature acknowledges that proposer: 1) Has read the RFP documents thoroughly prior to submitting a proposal, 2) Will fulfill the obligations in accordance to the scope of work or specifications, terms, and conditions, 3) Is capable of performing quality work to achieve the City objectives, and 4) Is submitting without collusion with any other individual or firm. Bidder must complete and SUBMIT this form with your bid/proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Title VI of the Civil Rights Act of 1964 prohibits discrimination of the basis of race, color or national origin by any entity receiving Federal financial assistance. The City of Wheat Ridge is a recipient of Federal financial assistance and as such, it—as well as all of its responsible agents, contractors and consultants—is required by the United States Department of Transportation Title VI Regulations at 49 CFR Part 21 (the Regulations) to assure nondiscrimination. The City of Wheat Ridge assures that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination on the grounds of race, color, or national origin under any program or activity conducted by the City. All bidders are hereby notified that the City of Wheat Ridge will affirmatively ensure that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. This applies to all solicitations for bids for work or material subject to the Regulations, and for all proposals for negotiated agreements. The bidder, whose name and signature appear below, certifies and agrees as follows: 1. The bidder shall comply with the provisions of Title VI of the Civil Rights Act of 1964. 2. The bidder assures the City of Wheat Ridge that disadvantaged business enterprises are afforded full opportunity to submit bids as sub-contractors or sub-consultants and will not be discriminated against on the grounds of race, color or national origin in consideration for award. 3. The bidder shall comply with all reasonable requests made in the course of an investigation of Title VI, the Regulations and this assurance by the Colorado Department of Transportation, the US Department of Transportation or the City of Wheat Ridge, as a sub-recipient of Federal financial assistance. 4. The bidder agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under Title VI, the Regulations and this assurance. FIRM: (Print full legal name of company) AUTHORIZED SIGNATURE: Printed Name and Title: Date Certified and Agreed: Attestation: (A corporate attestation is required) Place corporate seal below: BY: Corporate Secretary or Equivalent Bidder must complete and SUBMIT this form with bid/proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. CITY OF WHEAT RIDGE, CO NON-DISCRIMINATION ASSURANCE FORM TITLE VI REGULATIONS AT 49 CFR PART 21 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 COMPANY SUBMITTING BID ________________________________________________ STATE OF: COUNTY OF: __________________________________________________________ of lawful age, being duly sworn, on oath says that (s)he is the agent authorized by the Bidder to submit the attached bid. Affidavit further states that the Bidder has not been a party of any collusion among Bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or any Federal, State or Municipal official or employees as to quantity, quality, or price in the prospective Contract, or any other items of said prospective Contract; or in any discussions between bidders and any Federal, State or Municipal official concerning exchange of money or other thing of value for special consideration in the letting of a Contract. NAME TITLE Subscribed and sworn to before me this day of , 20__ NOTARY PUBLIC SIGNATURE My Commission Expires: Bidder must complete and SUBMIT this form with bid/proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. CITY OF WHEAT RIDGE, CO NON-COLLUSION AFFIDAVIT RFP-23-ROW Maintenance DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 The following information is considered the minimum required to evaluate the qualifications of vendors intending to provide services for the City of Wheat Ridge. Any additional information the vendor feels is pertinent, or which clarifies items below, is welcome and may be attached. The City will contact previous clients and references as a part of the evaluation process; thus, letters of reference may shorten the evaluation period, if they are attached to this form. 1. Name of firm: Address: State: Zip: Phone: Principal in Charge: Email: Type of business organization: Sole Proprietorship Corporation Partnership Limited Partnership State in which incorporated: Joint Venture Name, position, and address of contact person regarding the information on this form: Number of years your firm has done business under current name: Previous firm names and / or partnerships (or firms you have had any interest in), and number of years of each name: 2. Attach a list of all major accounts for the past two (2) years. For each account indicate the following: • Original contract bid amount • Owner (address, telephone number, and contact name) CITY OF WHEAT RIDGE, CO VENDOR QUALIFICATION FORM RFP-23-ROW Maintenance DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 • Account services provided • Litigation or claims related to each project—state nature of claim(s), the parties, the dollar value, the status and outcome—including the value of any judgment(s) or settlement(s) • Name, address, and phone number(s) of reference(s) 3. List major equipment, facilities, number and type of employees available for City contract work. Specify type of work normally done by your forces, and type of work you normally subcontract. 4. Have you ever terminated or abandoned any work prior to completion, or had work completed by others? No Yes If yes, describe the situation: 5. Has your firm—or any firm you have had any interest in—ever been debarred or prohibited from contract work with any government or private institution? No Yes If yes, describe the situation: City Staff will evaluate all qualification forms. The evaluation will include the following: • Verification of statements and information provided • Ability to perform work of similar nature • Financial stability and capability • Any pattern of controversy, poor management, delayed claims, late completion, inferior service or equipment, or other undesirable characteristics This qualification process is not intended to restrict competition. The intent is to protect the City’s legitimate interests by ensuring that vendors are competent, capable of quality work, and financially able to complete the work awarded. Bidder must complete and SUBMIT this form with bid/proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 RFP-23-ROW Maintenance Services SAMPLE AGREEMENT, FOR REVIEW ONLY THIS AGREEMENT made this day of month, 2023, by and between the City of Wheat Ridge, Colorado, hereinafter referred to as the “City” or “Owner” and Vendor Name, Vendor Address hereinafter referred to as the “Contractor.” WITNESSETH, that the City of Wheat Ridge and the Contractor agree as follows: ARTICLE 1 – SERVICES The Contractor will serve as the City’s contractor and provide at a minimum all the professional services required as per RFx, as more fully described in the Request for XX (Exhibit A), the Vendor’s response to the RFx (Exhibit B) incorporated herein by reference. ARTICLE 2 – TERM The work to be performed under this agreement may commence promptly after receipt of a fully-executed copy of the agreement, to the extent that the Contractor has been authorized to proceed by the City. At the end of each year, if the City deems the Contractor’s performance acceptable and the pricing is consistent with the RFP response, the agreement may continue with automatic renewals. The agreement may be automatically renewed if: • The work has not been completed per the agreed upon Statement of Work • The City fails to contact your firm prior to the end of the current term regarding the desire to terminate. • Pricing remains firm for the renewal period. • The scope of work or specifications are not changed or modified. If at the end of each year the City desires to rebid, or the Contractor’s performance is not acceptable, the City and Contractor may elect to continue the agreement on a month-to-month basis until the rebid process is complete. ARTICLE 3 – PAYMENT AND FEE SCHEDULE It is understood and agreed by and between the parties hereto, that the City shall pay the Contractor for services provided, and the Contractor will accept a not-to-exceed amount of dollars, ($XX.XX) annually as full payment for such services. Pricing will remain firm for renewal The City operates on a calendar year as its fiscal year; as such, all invoices must be received no later than December 22, in order to be processed in the same calendar year. A. Invoices by Task Invoices will be submitted monthly by the Contractor for services performed and expenses incurred, pursuant to this agreement during the prior month. Payment is then made to the Contractor within thirty (30) days of receipt via Electronic Funds Transfer (EFT). The City may elect the alternative method of payment by the Treasurer’s Office through proper accounting procedures. B. Funding DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 There is in effect within the City of Wheat Ridge, Colorado, a provision of the City’s Code of Laws which limits the amount for which the City shall be liable to the amount expressly appropriated by the City Council, either through budgeted appropriation, or contract or bid award. The contractor is specifically advised of the provisions of this portion of the Code of Laws of the City of Wheat Ridge, which was enacted pursuant to Ordinance 787, Series of 1989, and expressly incorporated herein. This contract is specifically subject to the provisions of said Ordinance and adopted Code Section. ARTICLE 4 - ESCALATION All prices/fees/wages offered in response to this RFQ shall be firm against any increase for one (1) year after acceptance by the City. For subsequent periods, it shall be the vendor’s responsibility to notify the City in advance of any anticipated changes in prices and submit a request for a price increase. This City limits price escalation requests to no more than one (1) rate adjustment per contract term. Increases anticipated to exceed 10% of the original cost will not be accepted, rather the City will resolicit at that time. The City reserves the right to accept or reject the request for a price/fee/wage increase prior to the renewal option period. If the price/fee/wage increase is approved, prices will remain firm for a year from the date of increase, at a minimum. ARTICLE 5-SALES AND USE TAXES Don’t include sales or use tax in invoices, as the City of Wheat Ridge is exempt from City, County, State, and Federal sales and excise taxes. Certificates will be issued upon request. City of Wheat Ridge Sales Tax Exempt: 98-03515 ARTICLE 6 – INDEPENDENT CONTRACTOR In performing the work under this agreement, the Contractor acts as an independent contractor and is solely responsible for necessary and adequate worker’s compensation insurance, personal injury and property damage insurance, as well errors and omissions insurance. The Contractor, as an independent contractor, is obligated to pay Federal and State income tax on monies earned. The personnel employed by the Contractor are not and shall not become employees, agents, or servants of the City because of the performance of any work by this agreement. The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this agreement, and that it has not paid or agreed to pay any company or person—other than bona fide employees working solely for the Contractor—any commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this agreement. For breach or violation of this warranty the City will have the right to annul this agreement without liability or in its discretion to deduct from the agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE 7 – INSURANCE In accordance with Article 4 above, the Contractor shall furnish a certificate of insurance upon notification of award, and prior to performance. Work shall not commence under this agreement until the Contractor has submitted to the City and received approval thereof, a certificate of insurance showing compliance with the following minimum types and coverages of insurance: Type of Insurance Minimum Limits of Liability Worker’s Compensation, Coverage A Statutory, including occupational disease coverage for all employees at work site. Employer Liability, Coverage B $500,000 per person $500,000 per accident $500,000 each disease Commercial General Liability (including Premises-Operations, Independent Contractor’s DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 Protective, Broad Form Property Damage, and Contractual Liability) • Bodily Injury • Property Damage $1 million per occurrence $2 million aggregate $1 million per occurrence $2 million aggregate An endorsement covering any explosion, collapse, and underground exposures, “XCU,” in the Commercial General Liability policy is also required. Comprehensive Automotive Liability (owned, hired, and non-owned vehicles) • Bodily Injury • Property Damage $2 million per occurrence $2 million per occurrence The City of Wheat Ridge shall be named as additional insured on all liability policies. Insurance shall include provisions preventing cancellation without 30 days prior notice by certified mail to the City. Nothing herein shall be deemed or construed as a waiver of any of the protections to, which the agencies may be entitled pursuant to the Colorado Governmental Immunity Act, Sections 24-10-101, CRS, as amended. ARTICLE 8 – INDEMNIFICATION The Contractor agrees to indemnify, defend, and to hold the City and its agents, officials, officers and employees harmless for, from and against any and all claims, suits, expenses, damages, or other liabilities—including reasonable attorney fees and court costs arising out of damage or injury to persons, entities, or property causes or sustained by any person or persons to the extent caused by the negligent performance or failure of the Contractor to provide services pursuant to the terms of this agreement. ARTICLE 9 – EQUAL EMPLOYMENT OPPORTUNITY The Contractor shall not discriminate against any employee or applicant for employment because of age, race, color, religion, sex, or national origin. The Contractor shall adhere to acceptable affirmative action guidelines in selecting employees and shall ensure that employees are treated equally during employment, without regard to age, race, color, religion, sex, or national origin. Such action shall include—but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training—including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices provided by the local public agency setting forth the provisions of this nondiscrimination clause. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this agreement so that such provisions will be binding upon each subcontractor—provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. ARTICLE 10 – CHARTER, LAWS, AND ORDINANCES The Contractor at all times during the performance of this agreement, agrees to strictly adhere to all applicable Federal, State, and local laws, rules, regulations, and ordinances that affect or govern the work as contemplated under this agreement. ARTICLE 11 – LAW AND VENUE The laws of the State of Colorado shall govern as to the interpretation, validity, and effect of this agreement. The parties agree that venue and jurisdiction for disputes regarding performance of this contract is with the District Court of Jefferson County, Colorado. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ARTICLE 12 – TERMINATION The Contractor acknowledges that his failure to accomplish the work as described shall be considered a material breach of the contract and entitle the City to consequential damages resulting from failures, acts, or omissions— including, but not limited to re-procurement costs, insufficient or improper work. The City and the Contractor agree that this agreement may be canceled for cause by either party, with a fifteen (15) day prior written notice. The cost of completing the portion of the work which remains unperformed at the time of such termination shall be deducted from the contract price before payment is made. The City may terminate the agreement for its convenience, upon thirty (30) days written notice. In the event of such termination the Contractor will be paid for all work and expenses incurred up until the time of such termination. All work accomplished by the Contractor prior to the date of such termination shall be recorded, and tangible work documents shall be transferred to and become the sole property of the City, prior to payment for services rendered. ARTICLE 13 – NOTICES Contact Information City Contractor Name: Office Phone: Email Address: Address: City, State, Zip Code ARTICLE 14 – ASSIGNMENT AND SUBCONTRACTORS The duties and obligations of the Contractor arising hereunder cannot be assigned, delegated, nor subcontracted except with the express written consent of the City. The subcontractors permitted by the City shall be subject to the requirements of this agreement, and the contractor is responsible for all subcontracting arrangements, as well as the delivery of services as set forth in this agreement. The contractor shall be responsible for the performance of any subcontractor. ARTICLE 15 – SEVERABILITY To the extent that the agreement may be executed and performance of the obligations of the parties may be accomplished within the intent of the agreement, the terms of this agreement are severable. Should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any other term, or the same term upon subsequent breach. ARTICLE 16 – INTEGRATION OF UNDERSTANDINGS This agreement is intended as the complete integration of all understanding between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force and effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other amendment hereto shall have any force or effect unless embodied in writing and signed by an authorized representative of the City and the contractor. ARTICLE 17 - DISADVANTAGED BUSINESS ENTERPRISES Disadvantaged business enterprises are afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. Consultants shall insert this provision in all sub-contracts for any work covered by this Agreement, so that it shall be binding upon each sub- consultant or sub-contractor providing labor or services. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ARTICLE 18 – OWNERSHIP OF CONTRACT PRODUCTS All products produced from the awarded contract shall be the sole property of the City. ARTICLE 19 - COOPERATIVE PROCUREMENT The City of What Ridge encourages and participates in cooperative procurement endeavors undertaken by or on behalf of other governmental agencies including the Multiple Assembly of Procurement Officials (MAPO) and the Cooperative Educational Purchasing Council (CPEC). We hereby request that and member of MAPO/CPEC by permitted to avail itself of this contract and purchase as specified by the contract resulting from this solicitation request, at the contract prices established therein. Each governmental entity would establish its own contract, issue its own orders, be invoiced directly, make its own payments and issue its own exemption certificates as required. It is understood and agreed that the City of Wheat Ridge is not a legally binding party to any contractual agreement made between another governmental entity and the successful vendor as a result of this solicitation. The City shall not be liable for any costs or damages incurred by any other entity. ARTICLE 20 – INTERNAL TEAM REVIEW Each party has reviewed the items contained within this contract and recommend executing this contract to proceed with the agreed upon Statement of Work. ______________________________________ __________ Whitney Mugford-Smith, Procurement Manager Date Signed ______________________________________ __________ [RESERVED FOR PM], Project Manager/ Team Lead Date Signed ______________________________________ __________ [RESERVED FOR DIR], Department Director Date Signed ______________________________________ __________ Patrick Goff, City Manager Date Signed DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ARTICLE 21 – AUTHORIZATION Each party represents and warrants that it has the power and ability to enter into this agreement, to grant the rights granted herein, and to perform the duties and obligations described herein. IN WITNESS WHEREOF, the parties hereto have executed this agreement in two (2) copies, each of which shall be deemed an original on the day and year first written above. ATTEST: OWNER CITY OF WHEAT RIDGE 7500 W. 29TH AVENUE STEVE KIRKPATRICK, CITY CLERK WHEAT RIDGE, CO 80033 303-234-5900 DATE BUD STARKER, MAYOR (Seal) CONTRACTOR APPROVED AS TO FORM: NAME ADDRESS CITY, STATE, ZIPCODE GERALD DAHL, CITY ATTORNEY AUTHORIZED SIGNATURE ATTEST TO CONTRACTOR: PRINTED NAME NAME TITLE TITLE DATE DATE DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ATTACHMENT A RFP-23-ROW Maintenance PRICE SCHEDULE SUBMIT ON THIS PAGE, OR ATTACH YOUR DETAILED PRICE OR REVENUE SCHEDULE NAME OF FIRM: ADDRESS: CHECK-LIST: The following information and forms must be included with your submittal, in this order:  Proposer Information Sheet  Acknowledgment of Addendum (if any)  Non-discrimination Form  Contractor’s Qualification Form Please be certain to address the following in your proposal:  Qualifications  Experience  Current Workload  Project Approach  Fee Schedule Please review the sample agreement, but do not include a copy with your proposal submittal. DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 EXHIBIT A RFP-23-ROW Maintenance ACCEPTANCE OF CONDITIONS STATEMENT A. Proposing firm indicates acceptance of the following conditions: 1. City of Wheat Ridge prohibits contracting with firms that employ certain relatives of City employees, unless the City Council determines that the making of such a contract is in the City’s best interest. No City Council member, member of a City Board or Commission, Municipal judge, City Manager, City attorney(s), or employee of the City of Wheat Ridge—or any such person’s spouse, child, parent, brother, sister, dependent or person assuming a relationship being the substantial equivalent of the above—has an existing or pending (direct or indirect) financial, pecuniary, or personal interest in the proposing firm or this Request for Proposal (RFP), except as follows: 2. I / we hereby agree to all instructions, terms and conditions, and specifications contained herein. B. I / we acknowledge the following addenda: Proposing Firm’s Name: Address: Office Phone Number: Cell Phone Number: Submitted by: SIGNATURE DATE TITLE Attest (by officer if corporation) or notary (if individual): SIGNATURE My commission expires (if notarized): DATE DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 EXHIBIT B: PROFESSIONAL SERVICES BILLING SAMPLE FORM Date: City Project Name and Number: City Contact Name or Department: Period of Service: through Summary below (see attached reports for further details) BASIC SERVICE Task: Fee Amount: % Complete: Fee Earned: Prior Billing: TOTAL: Fee earned: $ Less amount previously billed: $ Amount due: $ ADDITIONAL SERVICES: Amount due: $ TOTAL AMOUNT DUE: $ Vendor’s signature: Date: Printed name: Title: City Department approval (signature of approver): Title: Date: SUBMIT TO: ACCOUNTS PAYABLE CITY OF WHEAT RIDGE 7500 W. 29th Avenue Wheat Ridge, CO 80033 DocuSign Envelope ID: F7A1DF2D-C28A-43AF-93F8-F6B726435E49 ITEM NUMBER: 1f DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION RESOLUTION NO. 02-2025 TITLE: A RESOLUTION APPROVING THE SECOND AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE JEFFERSON COUNTY REGIONAL CRIME LABORATORY ☐PUBLIC HEARING ☐BIDS/MOTIONS ☒RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: On May 14, 2013, an Intergovernmental Agreement (IGA) was reached between the County of Jefferson, the City of Arvada, the City of Lakewood, and the City of Wheat Ridge establishing the Jefferson County Regional Crime Laboratory (JCRCL) in an effort to regionalize forensic crime laboratory services. A second amendment is requested to allow the Boulder County Sheriff’s Office (BCSO) to become a party to the IGA. PRIOR ACTION: An intergovernmental agreement between the City of Wheat Ridge and the County of Jefferson, City of Arvada, and the City of Lakewood establishing JCRCL has been in effect for over ten (10) years. On June 10, 2024, this IGA was amended by the Wheat Ridge Council to allow for an equipment replacement fund. FINANCIAL IMPACT: It is expected that the addition of the BCSO will provide some financial benefit to the Wheat Ridge and no additional funding will be required from Wheat Ridge should this resolution be adopted. BACKGROUND: The Wheat Ridge Police Department has participated with JCRCL since it began operations in 2013. The operating costs of the forensic crime laboratory are divided Council Action Form – Amendment to IGA establishing JCRCL January 13, 2025 Page 2 among the participating agencies of the IGA. Wheat Ridge’s share of the operating costs is approximately 13% based on the size of the participating agencies. The 2024 cost for Wheat Ridge was budgeted at $105,000. The JCRCL Board was approached by BCSO representatives to explore joining the JCRCL IGA as a participating member. After conversations, negotiations, and legal review the inclusion of the BCSO was unanimously approved by the JCRCL Board of Directors (pending approval by the governing bodies). BCSO will provide funding commensurate with the anticipated usage of the JCRCL services and will pay an additional $10,000 annually above the cost sharing funding outlined in the IGA. The Board is confident that the funding provided by BCSO will be in excess of any monies spent processing submissions by the BCSO, thus benefiting the lab and current participants. City Attorney Gerald Dahl reviewed the amendment and concluded that it is acceptable and without issue. RECOMMENDATIONS: It is recommended that the City Council approve the second amendment to the Intergovernmental Agreement between the City of Wheat Ridge, City of Arvada, City of Lakewood, and County of Jefferson to add the Boulder County Sheriff’s Office to the current IGA. RECOMMENDED MOTION: “I move to approve Resolution No. 02-2025, a resolution approving the second amendment to an Intergovernmental Agreement establishing the Jefferson County Regional Crime Laboratory.” Or, “I move to postpone indefinitely Resolution No. 02-2025, a resolution approving the second amendment to an Intergovernmental Agreement establishing the Jefferson County Regional Crime Laboratory for the following reason(s).” REPORT PREPARED/REVIEWED BY: Chris Murtha, Chief of Police Patrick Goff, City Manager ATTACHMENTS: 1. Resolution 02-2025 2. Exhibit A – Second Amendment ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 02 SERIES OF 2025 TITLE: A RESOLUTION APPROVING THE SECOND AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE JEFFERSON COUNTY REGIONAL CRIME LABORATORY WHEREAS, pursuant to Article XIV Section 18 of the Colorado Constitution and C.R.S. § 29-1-203, the City of Wheat Ridge (the City) is authorized to enter into cooperative agreements with other governmental entities to provide any function, service, or facility each is authorized to undertake; and WHEREAS, the City has entered into an intergovernmental agreement as of May 14, 2013, establishing the Jefferson County Regional Crime Laboratory; and WHEREAS, the Cooperating Agencies for this function are Jefferson County, Arvada, Golden, Lakewood, and Wheat Ridge; and WHEREAS, the City and the Cooperating Agencies have negotiated a Second Amendment to this IGA to add the Boulder County Sheriff’s Office as a participating member; and WHEREAS, the Council therefore desires to approve the Second Amendment to the Intergovernmental Agreement in accordance with Section 14.2 of the City’s Home Rule Charter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF WHEAT RIDGE, COLORADO THAT: Section 1. IGA Approved. The Second Amendment to the Intergovernmental agreement to establish the Jefferson County Regional Crime Laboratory, a copy of which is attached to this Resolution as Exhibit A and incorporated herein by reference, is hereby approved, and the Mayor and City Clerk are authorized and directed to execute the same. Section 2. Effective Date. This Resolution shall be effective upon adoption. DONE AND RESOLVED this 13th day of January 2025. Bud Starker, Mayor ATTEST: Margy Greer, Sr. Deputy City Clerk [SEAL] Exhibit A FIRST AMENDMENT TO INTERGOVERNMENTAL AGREEMENT TO ESTABLISH THE JEFFERSON COUNTY REGIONAL CRIME LABORATORY [attached] TM 13-00880 ATTACHMENT 2 1 SECOND AMENDMENT TO INTERGOVERNMENTAL AGREEMENT TO ESTABLISH THE JEFFERSON COUNTY REGIONAL CRIME LABORATORY This SECOND AMENDMENT TO INTERGOVERNMENTAL AGREEMENT TO ESTABLISH THE JEFFERSON COUNTY REGIONAL CRIME LABORATORY (this “Amendment”), dated for reference purposes only September 18, 2024, is made and entered into by and between the COUNTY OF JEFFERSON, STATE OF COLORADO, a body politic and corporate (the “County”), by and through its SHERIFF, and the CITY OF ARVADA, the CITY OF GOLDEN, the CITY OF LAKEWOOD, the CITY OF WHEAT RIDGE, and the COUNTY OF BOULDER, STATE OF COLORADO, a body politic and corporate, by and through its SHERIFF (“BCSO”). RECITALS A.The parties entered into an intergovernmental dated May 14, 2013, as amended December 19, 2023, to establish the Jefferson County Regional Crime Laboratory (“Lab”) and to regionalize forensic crime laboratory services for Jefferson County law enforcement agencies (the “IGA”). B.The Parties desire to add Boulder County Sheriff as an additional party to the IGA. C.Capitalized terms not otherwise defined herein shall have the meaning set forth in the IGA. AGREEMENT In consideration of the covenants and conditions set forth herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree as follows: 1.In accordance with paragraph 13 of the IGA, the Board has unanimously approved, and the Parties agree that the BCSO shall become an additional party to the IGA, with all the rights and obligations of the existing IGA Parties except as provided in this Amendment. 2.BCSO shall be considered a Municipal Party under the IGA. BCSO shall provide monetary contributions to the Lab as provided in paragraph 6.b.i.A in the IGA. The monetary contributions for 2025 shall be recalculated with the inclusion of BCSO and reflected in the 2025 invoices to the Municipal Parties. 3.In accordance, with paragraph 13 of the IGA, BCSO will contribute $10,000 annually to the Lab separate from the cost sharing contribution under paragraph 6.b.i.A. 4.The BCSO shall participate in the funding contributions to the Equipment Fund as a Municipal Party, as provided in the First Amendment to the IGA. 5.The Boulder County Sheriff shall designate an individual to be BCSO’s representative on the Board. BCSO’s representative shall not have a voting role on the Board unless and until the remaining members vote to remove this restriction. Such a vote shall not take place prior to three years following the execution date of this Amendment (“Trial Period”). If, after the Trial Period, the Board does not vote to remove the voting restriction from BCSO, BCSO shall be automatically terminated TM 13-00880 2 from participation in the Lab. The BCSO shall not be entitled to any refund of any contributions made to the Lab and shall have no right to any Lab assets. 6.BCSO may withdraw from the IGA at any time during the Trial Period by giving written notice to the Board. The Board may vote to terminate BCSO’s participation in the Lab at any time during the Trial Period and shall provide written notice to BCSO of such termination. Upon termination, BCSO shall not be entitled to any refund of any contributions made to the Lab and shall have no right to any Lab assets. 7.Except as amended herein, the IGA shall remain in full force and effect. 8.This Amendment may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Amendment. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. §§24-71.3-101 to -121. The parties hereto have caused this Amendment to be executed. TM 13-00880 3 COUNTY OF JEFFERSON STATE OF COLORADO By: _____________________________ Reggie Marinelli, Sheriff Date: ____________________________ APPROVED AS TO FORM: _______________________ Kurtis D. Behn Assistant Deputy County Attorney TM 13-00880 4 CITY OF WHEAT RIDGE STATE OF COLORADO Name: Bud Starker Title: Mayor Date: __________________________________ ATTEST: Name: Stephen Kirkpatrick Title: City Clerk TM 13-00880 5 CITY OF ARVADA STATE OF COLORADO Name: Edward Brady Title: Chief of Police Date: __________________________________ ATTEST: Name: _________________________________ Title: City Clerk TM 13-00880 6 CITY OF GOLDEN STATE OF COLORADO Name: Laura Weinberg Title: Mayor Date: __________________________________ ATTEST: Name: Monica S. Mendoza Title: City Clerk TM 13-00880 7 CITY OF LAKEWOOD STATE OF COLORADO Name: Mark Reeves Title: Division Chief Date: __________________________________ Approved as to form ______________________________ Patrick Freeman Senior Police Legal Advisor TM 13-00880 8 COUNTY OF BOULDER STATE OF COLORADO Name: Title: Date: __________________________________ ATTEST: ______________________________ Name: Title: ITEM NUMBER: 1g DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION MOTION TITLE: MOTION TO APPROVE PAYMENT TO COLORADO INTERGOVERNMENTAL RISK SHARING AGENCY (CIRSA) FOR THE 2025 PROPERTY AND CASUALTY PREMIUM IN THE AMOUNT OF $581,329 ☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: The Colorado Intergovernmental Risk Sharing Agency (CIRSA) provides property and casualty coverage for the City of Wheat Ridge. The total premium payment due for 2025 is $581,329 and is split into quarterly payments. PRIOR ACTION: CIRSA premiums are budgeted line items in the 2025 adopted budget, General Government – Central Charges account. FINANCIAL IMPACT: The City’s 2025 premium contribution increased approximately 9.7% over the 2024 premium. For reference, the 2024 premium increased 43% over 2023. While less significant than the prior year’s increase, insurance continues to be costly for the City as law enforcement liability and protection against severe weather events continue to escalate in cost. BACKGROUND: At Council’s direction, staff did seek an alternative bid for insurance for 2025 and one other quote was successfully obtained from Travelers Insurance. The quote confirmed that CIRSA offers competitive rates and services, and it is staff’s recommendation to continue with CIRSA for the 2025 fiscal year. Council Action Form – CIRSA Annual Premium Payment January 13, 2025 Page 2 Staff will continue to consider alternatives and options to reduce insurance premium payments for future renewals. This could involve seeking coverage elsewhere, increasing deductibles, reducing liability limits and/or selecting different optional coverages. RECOMMENDATIONS: Staff recommends payment of the CIRSA annual property and casualty premium. RECOMMENDED MOTION: “I move to approve payment to CIRSA for 2025 property and casualty premium in the amount of $581,329.” Or, “I move to deny the payment to CIRSA for property and casualty premium for the following reason(s) .” REPORT PREPARED/REVIEWED BY: Kelly McLaughlin, Risk Management Coordinator Allison Scheck, Deputy City Manager Patrick Goff, City Manager ATTACHMENTS: 1. CIRSA Property and Casualty Pool 2025 Contribution Quotation 1 | Page City of Wheat Ridge 2025 Contribution Breakdown All Risk Property Deductible: $10,000 Auto Liability Deductible: $10,000 Auto Physical Damage Deductible: $10,000 General Liability Deductible: $150,000 Public Officials Errors & Omissions Liability Deductible: $150,000 Law Enforcement Liability Deductible: $150,000 Exposure Contribution PROPERTY COVERAGE All Risk Property Building Values $47,169,488.00 $74,123.30 All Risk Property Contents Values $4,343,921.00 $6,826.12 OTHER PROPERTY Business Income $650,000.00 $1,021.43 Loss of Rents $0.00 $0.00 Extra Expense $1,040,000.00 $1,634.28 Valuable Papers $103,000.00 $161.86 Electronic Data Processing $4,200,000.00 $6,599.98 Accounts Receivable $892,650.00 $1,402.73 Fencing $812,093.00 $1,276.14 Mobile Equipment $2,697,294.00 $4,238.59 Employee-Owned Tools $0.00 $0.00 Law Enforcement Animals $0.00 $0.00 Overhead Transmission Lines or Distribution Lines & Poles $0.00 $0.00 Park Equipment $1,784,269.00 $2,803.84 Athletic Equipment $466,937.00 $733.76 Outdoor Lighting $3,935,880.00 $6,184.94 Transformers $0.00 $0.00 Signage $598,709.00 $940.83 Swimming Pool Items $17,000.00 $26.71 General Outdoor Items $8,619,557.00 $13,544.98 Other Miscellaneous Property $2,333,959.00 $3,667.64 Fine Arts $520,620.00 $818.11 Golf Courses $0.00 $0.00 Watercraft $12,450.00 $19.56 AUTO LIABILITY COVERAGE All Trucks 65 $16,240.90 Ambulances 0 $0.00 Cars/Truck-Emergency Response 53 $20,909.03 Cars-Passenger 8 $1,052.00 Fire Trucks 0 $0.00 Motorcycles 3 $394.50 School Buses 0 $0.00 Street Sweepers 2 $499.72 Trailers 17 $0.00 Transportation Buses 3 $2,860.23 AUTO PHYSICAL DAMAGE COVERAGE All Trucks Values $2,974,193.00 $15,182.52 Ambulances Values $0.00 $0.00 Cars/Truck-Emergency Response Values $1,694,525.00 $8,650.13 Cars-Passenger Values $105,539.00 $538.74 Fire Trucks Values $0.00 $0.00 Motorcycles Values $27,970.00 $142.78 ATTACHMENT 1 2 | Page School Buses Values $0.00 $0.00 Street Sweepers Values $440,000.00 $2,246.09 Trailers Values $14,569.00 $74.37 Transportation Buses Values $157,302.00 $802.98 GENERAL LIABILITY COVERAGE Total Operating Expenditures (less airport expenditures) $85,000,000.00 $19,029.96 SEPARATELY-RATED EXPOSURES Electric Distribution Payroll 0.00 $0.00 Electric Generation Payroll 0.00 $0.00 Gas Payroll 0.00 $0.00 Residential Property Square Footage 0.00 $0.00 Jail/Holding Facilities Area 861.00 $3.27 Recreational Facilities Area 89,982.00 $488.64 Swimming Pools (Total Number) 4.00 $99.72 Water/Sewer Payroll 0.00 $0.00 PUBLIC OFFICIALS ERRORS & OMMISSIONS COVERAGE Total Operating Expenditures (less airport expenditures) $85,000,000.00 $41,367.50 Employment Practices Liability $85,000,000.00 $2,228.16 Employment Benefit Liability $85,000,000.00 $879.54 LAW ENFORCEMENT LIABILITY Police Department Full Time Officers 87.00 $321,595.34 Police Department Reserve/Part Time Officers 0.00 $0.00 Optional Coverages Property Damage from Mobile Equipment $0.00 No-Fault Water Line Rupture and/or Sewer Backup Option $0.00 Total Contribution $581,329.23 ITEM NUMBER: 1h DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION MOTION TITLE: MOTION TO APPROVE MONTHLY PAYMENTS TO COLORADO EMPLOYER BENEFIT TRUST (CEBT) FOR 2025 MEDICAL, DENTAL, EMPLOYEE ASSISTANCE PROGRAM, AND LIFE INSURANCE MEMBERSHP BILLING IN AN AMOUNT NOT TO EXCEED $2,517,979 ☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: The City offers employees a number of benefits in order to attract and retain a high-quality workforce. In 2023, the City joined the Colorado Employer Benefit Trust (CEBT) to provide a greater choice than previously offered of medical plans along with dental, vision, employee assistance program (EAP) and life insurance coverage. January through December billing is estimated and budgeted in the amount of $2,517,979. Staff requests approval of the estimated 2025 total expenditure so that monthly payments can be made in a timely manner. PRIOR ACTION: Medical, dental and life insurance premiums are budgeted line items in the 2025 adopted budget, General Government – Central Charges account. EAP coverage is budgeted in the Administrative Services - Human Resources account. FINANCIAL IMPACT: By joining CEBT, billing for medical, dental, employee assistance program and life insurance billing is consolidated to one monthly payment. In 2025, insurance premiums for the City and employees increased by about 8.5%. The City’s monthly costs are estimated at approximately $209,000 after the employee’s portion has been paid (10- 20% of the invoice) and exceed the $75,000 staff approval threshold, therefore Council approval is required and as payments have strict deadlines, annual approval is recommended as in prior years. Council Action Form – 2025 CEBT Payment January 13, 2025 Page 2 BACKGROUND: In 2023, the City joined CEBT for the provision of medical, dental, vision, life insurance and EAP services. CEBT is a self-funded, governmental multiple employer trust that provides employee benefits for over 400 public entities with over 35,000 employees and dependents in Colorado. Prior to joining CEBT, the City offered two medical plans with Kaiser Permanente. By joining CEBT, the City offers a PPO4 and high deductible plan with United Healthcare, and a DHMO and high deductible plan with Kaiser Permanente. RECOMMENDATIONS: Staff recommends approval of monthly payments to CEBT in 2025. RECOMMENDED MOTION: “I move to approve monthly payments to CEBT for 2025 medical, dental, employee assistance program and life insurance membership billing in an amount not to exceed $2,517,979.” Or, “I move to deny monthly payments to CEBT for the following reason(s) .” REPORT PREPARED/REVIEWED BY: Carli Seeba, Manager of People and Culture Allison Scheck, Deputy City Manager Patrick Goff, City Manager ATTACHMENTS: None ITEM NUMBER: 2 DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION COUNCIL BILL NO. 26-2024 TITLE: AN ORDINANCE APPROVING AN AMENDMENT TO THE EXISTING PLANNED MIXED-USE DEVELOPMENT (PMUD) ZONING AT CLEAR CREEK CROSSING ☒PUBLIC HEARING ☐BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☒ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☒YES ☐NO ISSUE: The applicant is requesting to modify the underlying zoning for certain areas of Clear Creek Crossing to refine allowed uses, setbacks, street, plaza, and multi-modal requirements. The intent of these changes is to relocate the main restaurant and entertainment district to the western edge of the site and to create a premiere pedestrian corridor to connect users from W. 40th Avenue. PRIOR ACTION: Planning Commission reviewed this request at a public hearing held on November 21, 2024, and recommended approval. The staff report and a copy of the Planning Commission minutes are attached. City Council approved this ordinance on first reading on December 9, 2024. A motion was made by Councilmember Stites and seconded by Councilmember Hoppe and was approved by a vote of 8 to 0. FINANCIAL IMPACT: The proposed ordinance is not expected to have a direct financial impact on the City. Fees in the amount of $3,100 were collected for the review and processing of Case No. WZ-24-01. If the development advances, next steps would include Specific Development Plans and building permits; review fees as well as use tax would be paid as part of those processes. BACKGROUND: This request seeks to modify standards in Planning Areas (PAs) 3 and 6 related to allowed uses, setbacks, build-to, street, plaza, and multi-modal requirements. The Council Action Form – Clear Creek Crossing ODP Amendment January 13, 2025 Page 2 purpose of the amendment is to relocate the main restaurant and entertainment district of Clear Creek Crossing. It was originally anticipated in Planning Area 3 and is now proposed at the farthest west side of Planning Area 6. With the move, the amendment also requires a premiere pedestrian corridor or ‘paseo’ to connect users from W. 40th Avenue to and through these planning areas. The property is zoned Planned Mixed-Use Development (PMUD) and more specifically is subject to the Clear Creek Crossing Outlined Development Plan (ODP) and Design Pattern Book (DPB) which were approved by City Council in 2018 (Case No. WZ-16-07). Per Section 26-307 of the municipal code, any change to a development parameter within a planned development is processed the same as the original approval, meaning this request requires review at public hearings before Planning Commission and City Council. Existing Conditions The subject property is commonly known as Clear Creek Crossing, and is located west of Interstate 70, south of Highway 58, and north of the existing development near 32nd Avenue. Properties surrounding Clear Creek Crossing have a variety of land uses and zoning designations. To the north is Clear Creek Trail. To the northwest are Coors water storage facilities; those within Wheat Ridge are zoned Planned Commercial Development (PCD). The Applewood Golf Course and a large-lot single-family neighborhood are located to the west and southwest in unincorporated Jefferson County. Within Wheat Ridge, directly south of the subject property, land uses are generally highway oriented and include a gas station, hotel, and restaurants, all zoned PCD. Interstate-70 abuts the property to the east and across I-70 to the east is the Applewood Village shopping center with various retail/restaurant uses. Proposed Zoning When the applicant proposed moving the restaurant district to the west side of Clear Creek Drive, staff required that an enhanced pedestrian connection between the hospital and the restaurant district be provided. To that end, and to increase visibility and create a comfortable pedestrian connection, the applicant is proposing an enhanced Crossing Drive ‘paseo’ to prioritize pedestrians through these planning areas and create a unique sense of place. With the pedestrian-oriented district being relocated, the applicant proposes to amend the purpose and standards of PAs 3 and 6 to: • Require enhanced pedestrian connections to and through these planning areas, • Allow freestanding drive thru buildings in PA 3 with limitations, • Amend PA 3 standards related to setback/build-to and parking locational requirements, • Add Crossing Drive paseo street sections and standards, Council Action Form – Clear Creek Crossing ODP Amendment January 13, 2025 Page 3 •Expand upon multi-modal requirements, and •Revise and enhance plaza and gathering area requirements in PA 6. Subordinate clean-up items include the request to dissolve the Architectural Control Committee (ACC), adding references to the Lutheran Master Sign Plan in the signage standards, and revising lighting requirements. A full analysis of these amendments and the ODP criteria is provided in the attached Planning Commission staff report. RECOMMENDATIONS: The application in this case is for rezoning of property. This action is quasi-judicial, and as a result, the applicant is entitled to a public hearing on the application. As Council is aware, rezoning in Wheat Ridge is accomplished by ordinance (Charter Sec. 5.10; Code Sections 26-112 and 26-303). Ordinances require two readings, and by Charter, the public hearing takes place on second reading. Per City Code, the City Council shall use the criteria in Section 26-303 of the code to evaluate the applicant’s request for a zone change. A detailed Planning Commission staff report is enclosed with this criteria analysis, as well as additional information on the existing conditions and zone districts. Staff is recommending approval of this request. RECOMMENDED MOTION: “I move to approve Council Bill No. 26-2024, an ordinance approving an amendment to the existing Planned Mixed-Use Development (PMUD) zoning at Clear Creek Crossing, on second reading, and that it takes effect 15 days after final publication, for the following reasons: 1.The Planning Commission has recommended approval of the rezoning after conducting a proper public hearing. 2.The proposed rezoning has been reviewed by the Community Development Department, which has forwarded its recommendation of approval. 3.The proposed rezoning has been found to comply with the criteria for review inSection 26-603 of the Code of Laws. Or, “I move to deny Council Bill No. 26-2024, an ordinance approving an amendment to the existing Planned Mixed-Use Development (PMUD) zoning at Clear Creek Crossing for the following reason(s) _______________ and direct the City Attorney to prepare a Resolution of Denial, to be scheduled for Council consideration at the next available regular business meeting.” Council Action Form – Clear Creek Crossing ODP Amendment January 13, 2025 Page 4 REPORT PREPARED/REVIEWED BY: Stephanie Stevens, Senior Planner Jana Easley, Planning Manager Lauren Mikulak, Community Development Director Patrick Goff, City Manager ATTACHMENTS: 1.Council Bill 26-20242.Planning Commission Staff Report 3.Planning Commission Meeting Minutes (11/21/24) CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER STITES Council Bill No. 26 Ordinance No. 1811 Series 2024 TITLE: AN ORDINANCE APPROVING AN AMENDMENT TO THE EXISTING PLANNED MIXED-USE DEVELOPMENT (PMUD) ZONING AT CLEAR CREEK CROSSING (CASE NO. WZ-24-01) WHEREAS, Chapter 26 of the Wheat Ridge Code of Laws establishes procedures for the City’s review and approval of requests for land use cases; and WHEREAS, Evergreen – Clear Creek Crossing, LLC submitted a land use application for approval of an amendment to the existing Planned Mixed-Use Development (PMUD) zoning for property at Clear Creek Crossing; and WHEREAS, the City of Wheat Ridge has adopted a Comprehensive Plan, Envision Wheat Ridge, which calls for the site to function as a mixed-use regional destination including restaurant and entertainment uses; and WHEREAS, the existing zoning calls for a primary pedestrian-oriented restaurant and entertainment district to be located in Planning Area 3; and WHEREAS, the proposed zoning relocates the primary pedestrian-oriented restaurant and entertainment district to the west side of Planning Area 6 to recognize market realities while enhancing the public realm; and WHEREAS, the zone change criteria support the request; and WHEREAS, the City of Wheat Ridge Planning Commission held a public hearing on November 21, 2024, and recommended approval of an amendment to the Prospect Park ODP. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Upon application by Evergreen – Clear Creek Crossing, LLC for approval of an amendment to the existing Planned Mixed-Use Development (PMUD) zoning at Clear Creek Crossing, and pursuant to the findings made based on testimony and evidence presented at a public hearing before the Wheat Ridge City Council, a zone change is approved for the following described land: TRACTS A & B, CLEAR CREEK CROSSING SUBDIVISION FILING NO. 3; LOT 1, BLOCK 1, SCL HEALTH LUTHERAN MEDICAL CENTER AT CLEAR CREEK CROSSING; LOT 1, OUTLOOK AT CLEAR CREEK CROSSING SUBDIVISION; LOT 2, BLOCK 4, CLEAR CREEK CROSSING LOT 2 BLK 4 REPLAT; LOT 1, BLOCK 4, CLEAR CREEK CROSSING BLK 4 REPLAT; LOT 3, BLOCK 4, CLEAR CREEK CROSSING BLK 4 REPLAT; LOT 1, BLOCK 3, KUM & GO AT CLEAR CREEK CROSSING; LOT 2, BLOCK 3, KUM & GO AT CLEAR CREEK CROSSING; TRACT A, CLEAR CREEK CROSSING RETAIL; LOT 2, BLOCK 2, CLEAR CREEK CROSSING RETAIL; LOT 1, BLOCK 2, CLEAR CREEK CROSSING RETAIL, SITUATED IN THE SOUTHEAST QUARTER OF SECTION 19, THE SOUTHWEST QUARTER OF SECTION 20, THE NORTHWEST QUARTER OF SECTION 29 AND THE NORTHEAST QUARTER OF SECTION 30, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE SIXTH PRINCIPAL MERIDIAN, CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO. Section 2. Vested Property Rights. Approval of this ODP amendment does not create a vested property right. Vested property rights may only arise and accrue pursuant to the provisions of Section 26-121 of the Code of Laws of the City of Wheat Ridge. Section 3. Safety Clause. The City of Wheat Ridge hereby finds, determines, and declares that this ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the ordinance bears a rational relation to the proper legislative object sought to be attained. Section 4. Severability: Conflicting Ordinance Repealed. If any section, subsection, or clause of the ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 5. Recording. This Ordinance shall be filed for record with the office of the Jefferson County Clerk and Recorder. Section 6. Effective Date. This Ordinance shall take effect 15 days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 8 to 0 on this 9th day of December 2024, ordered published by title and in full on the City’s website as provided by the Home Rule Charter, and Public Hearing and consideration on final passage set for Monday, January 13, 2025, at 6:30 p.m., as a virtual meeting and in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado, and that it takes effect 15 days after final publication. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of _____ to _____, this 13TH day of January 2025. SIGNED by the Mayor on this _______ day of _______________, 2025. ATTEST: Margy Greer, Senior Deputy City Clerk Bud Starker, Mayor Approved as to Form: Gerald E. Dahl, City Attorney First Publication: December 10, 2024 Second Publication: January 14, 2025 Effective Date: January 29, 2025 Published: Jeffco Transcript and www.ci.wheatridge.co.us Case No. WZ-24-01 / CCC ODP Amendment 1 CITY OF WHEAT RIDGE PLANNING DIVISION STAFF REPORT REVIEW DATES: November 21, 2024 (Planning Commission) / January 13, 2025 (City Council) CASE MANAGER: Stephanie Stevens CASE NO. & NAME: WZ-24-01 / Clear Creek Crossing ODP Amendment ACTION REQUESTED: Request for approval of an amendment to the underlying zoning to revise uses and standards impacting Planning Areas 3 and 6 at Clear Creek Crossing LOCATION OF REQUEST: West of I-70 between Highway 58 and approximately 33rd Avenue APPLICANT (S): Evergreen Devco OWNER (S): Evergreen – Clear Creek Crossing, LLC APPROXIMATE AREA: Approximately 109 acres PRESENT ZONING: Planned Mixed Use Development (PMUD) COMPREHENSIVE PLAN: Mixed-Use Commercial, Regional Commercial Center ENTER INTO RECORD: (X)CASE FILE & PACKET MATERIALS (X)COMPREHENSIVE PLAN (X)ZONING ORDINANCE (X)DIGITAL PRESENTATION Location Map ATTACHMENT 2 Case No. WZ-24-01 / CCC ODP Amendment 2 JURISDICTION: All notification and posting requirements have been met; therefore, there is jurisdiction to hear this case. I. REQUEST The property is zoned Planned Mixed Use Development (PMUD) and more specifically is subject to the Clear Creek Crossing Outlined Development Plan (ODP) and Design Pattern Book (DPB) which were approved by the City in 2018 (Case No. WZ-16-07). The applicant is requesting to amend the ODP (specifically for Planning Areas 3 and 6) and to make necessary and conforming revisions to the Design Pattern Book. Per Section 26-307 of the municipal code, any change to a development parameter within a planned development is processed the same as the original approval, meaning this request requires review at public hearings similar to a zone change. Planning Commission will make a recommendation to City Council who is the final authority for approval. II. SURROUNDING LAND USES AND ZONING The subject property is commonly known as Clear Creek Crossing, and is located west of Interstate 70, south of Highway 58, and north of the existing development near 32nd Avenue. Properties surrounding Clear Creek Crossing have a variety of land uses and zoning designations. To the north is Clear Creek Trail. To the northwest are Coors water storage facilities; those within Wheat Ridge are zoned Planned Commercial Development (PCD). The Applewood Golf Course and a large-lot single-family neighborhood are located to the west and southwest in unincorporated Jefferson County (Exhibit 1, Aerial). Within Wheat Ridge, directly south of the subject property, land uses are generally highway oriented and include a gas station, hotel, and restaurants, all zoned PCD. Interstate-70 abuts the property to the east and across I-70 to the east is the Applewood Village shopping center with various retail/restaurant uses (Exhibit 2, Zoning Map). III. PROPERTY HISTORY Property History & Development Status Rezoning to a planned development in the City of Wheat Ridge involves a two-step process, and for the subject property, the 2018 approval of the ODP and DPB comprised the first step. These two regulatory documents establish the allowed uses and development standards for the property and establish access configurations for vehicles, pedestrians, and bicycles. While rare in Wheat Ridge, a design pattern book is common for developments of this size, for which formatting flexibility including photos and graphics are necessary to explain substantive development standards. Links to the current ODP, DPB, and Vision Book documents can be found at the following link: https://www.ci.wheatridge.co.us/431/Guiding-Documents. The second step for development in a Planned Mixed Use Development (PMUD) requires approval of Specific Development Plans for each building, lot, or phase. SDPs are reviewed for compliance with the ODP, DPB, and Vision Book. Several SDPs have already been approved at Clear Creek Crossing. Case No. WZ-24-01 / CCC ODP Amendment 3 Past, current, and planned developments are detailed below. See Exhibits 1 and 2, Aerial and Zoning Map. Planning Areas & Development Status The approved zoning documents organize the subject site into eight “Planning Areas” (PAs) each with different permitted uses and development standards (Exhibit 3, Planning Areas). The master developer, Evergreen Devco, has worked to develop the site and identify tenants for each planning area. The purpose and use of each planning area is described below: • PA 1 (Mill District): This planning area is reserved for employment uses. The new Intermountain Health Lutheran Hospital and Medical Office Building were recently constructed here. • PA 2 (Homestead District): This planning area is reserved for multi-unit residential uses. (Outlook I) Apartments were constructed here. The second phase of apartments to the west, under separate zoning, also recently completed construction. • PA 3 (Vineyard District): The zoning envisioned this area as a walkable commercial area, to include a mix of restaurant, retail, and entertainment uses across several buildings. With this amendment, Evergreen Devco proposes 1) to relocate the pedestrian-oriented restaurant and entertainment district to PA 6, and 2) to allow freestanding buildings with drive-thrus. This planning area is currently vacant with SDPs in for review for a Home2 hotel, Birdcall drive- thru restaurant, and Bank of America. Crossing Drive is planned to intersect this planning area and be constructed concurrently with the development of these active applications. • PA 4 (Vineyard District): This planning area is located on either side of the hook ramps and envisioned to have more highway- or auto-oriented uses. Foothills Credit Union, Dutch Bros. coffee shop, and Maverik (previously Kum & Go) gas station were developed here. • PA 5, 6, and 7 (Harvest District): These planning areas were envisioned to have larger format land uses, such as larger retail users, entertainment uses, and hotels. A Life Time Fitness Facility resides in PA 5 and 6, and a Hampton Inn hotel is currently under construction in PA 7. SDPs are in for review for a Primrose School and Bonfire Burritos drive-thru restaurant also in PA 6. The vacant site between Life Time and Hampton Inn on the west side has an SDP in for review for ‘The Lookout’ restaurant corridor that includes three buildings surrounding a 0.25- acre park/plaza space, and this amendment would allow it to become the premiere, pedestrian- oriented restaurant and entertainment space in Clear Creek Crossing. A trail connection along the west side is currently under construction and will complete the gap from 32nd Avenue to Clear Creek. • PA 8 (Wagon District): This planning area abuts Clear Creek and is not developable. It includes regional drainage facilities and will remain as open space. IV. PROPOSED AMENDMENTS The amendments proposed in the ODP and DPB are described below, and staff’s analysis of these changes are included in Section V. ODP Amendment – Permitted Uses & Connectivity The applicant is requesting to modify the underlying zoning within Planning Areas 3 and 6 to revise allowed uses, setbacks/build-to, street, plaza, and multi-modal requirements. The intent of these changes is to relocate the main restaurant and entertainment district that was originally anticipated in Planning Area 3 to the farthest west side of Planning Area 6, and to create a premiere pedestrian corridor or ‘paseo’ to connect users from W. 40th Avenue to and through these planning areas. Case No. WZ-24-01 / CCC ODP Amendment 4 Sketch Plan The sketch plan on page 2 of the ODP is proposed to be revised to specify that pedestrian connections are required between PAs 3 and 6, in addition to required vehicular connections that were identified in the original ODP. See amended ODP provided in Exhibit 4, Applicant Submittals. Uses Drive-thrus are currently allowed in PAs 1 through 7 without a limit on the quantity; however, they must be attached to a multi-tenant building. The applicant is requesting to allow freestanding drive- thru buildings in exchange for limiting them to a maximum of three in any single planning area and to a maximum of five total between PAs 3 and 6. This is noted on page 3 of the ODP. Design Pattern Book The Design Pattern Book (DPB) contains the substantive standards for site design (including development standards), building architecture, landscaping, lighting, and signage for each planning area of Clear Creek Crossing. The key changes proposed relate to: • The purpose and standards of Planning Areas (PAs) 3 and 6, • The addition of Crossing Drive paseo street sections and standards, • Expanding upon multi-modal requirements, and • Revisions to plaza and gathering area requirements See DPB with clouded changes provided in Exhibit 4, Applicant Submittals. Subordinate clean-up items include the request to dissolve the Architectural Control Committee (ACC), adding references to the Lutheran Master Sign Plan in the signage standards, and revising lighting requirements. Details on each of the proposed changes is provided below. PA 3 and 6 Standards Planning Area 3 – Setbacks/Build-to • The Clear Creek Drive build-to would only apply to a portion of this planning area, instead of including the entire frontage of this roadway. This would allow the corner lot at Clear Creek Drive and W. 40th Avenue to contain a single building fronted along W. 40th Avenue in lieu of the original anticipation for multiple buildings fronting both streets. This will impact the Home2 hotel site. • Currently, per the DPB, no parking is allowed within 50 feet of the right-of-way at the intersection of Clear Creek Drive and 40th Avenue. The applicant is proposing to allow parking along with requirements for screening and pedestrian connections at this intersection. Plaza space will still be required in this planning area and is proposed at this corner with the Home2 hotel SDP. • The build-to requirement along W. 40th Avenue is currently 0-20 feet for at least 30% of the street frontage. There are significant grade changes in this area. This is also the area where drive-thru uses are desired. The proposal is to increase this to 0-50 feet for at least 50% of the street frontage. This would help accommodate grade changes and allow for vehicular and fire access drives on all sides of the buildings. A section view of the build-to is provided on page 32 of the DPB. Case No. WZ-24-01 / CCC ODP Amendment 5 Planning Area 6 – Signage, Plaza, and Public Art Standards • PA 6 standards on page 35 of the DPB have been revised to refer to the updated signage, plaza, and public art requirements outlined in further detail below. Crossing Drive Paseo Sections and Standards When the applicant proposed moving the restaurant district to the west side of Clear Creek Drive, staff required that an enhanced pedestrian connection between the hospital and the restaurant district be provided. To that end and to increase visibility and create a comfortable pedestrian connection, the applicant is proposing an enhanced Crossing Drive ‘paseo’ to prioritize pedestrians through these planning areas and create a unique sense of place. Street sections and standards for Crossing Drive have been added to the DPB (see pp. 47-49), to require an enhanced connection that will comfortably get pedestrians to the primary restaurant and entertainment district on the western side of PA 6 with the intent of prioritizing pedestrians over vehicles, minimizing cut-through vehicular traffic, increasing visibility, attracting pedestrian activity, and connecting uses. Crossing Drive will be required to provide the following: • A raised intersection and enhanced crossings, • Varied paving types to differentiate the roadway from sidewalks, crossings, and intersections, • A minimum of 12’ wide pedestrian walkway on the west side for the length of the paseo with a hardscaped amenity zone for the portion north of Clear Creek Drive, • A minimum 6’ detached walk and 6’ tree lawn on the east side, • An overhead gateway feature at ‘The Lookout’ restaurant corridor entrance, • Overhead string lighting, • Street trees, lighting, and amenities such as benches, and • Private development will be encouraged to integrate with the paseo by providing adjacent patio space and amenities, and minimize the view of parking adjacent to the street. The Crossing Drive paseo sections and standards are further visualized in the attached Crossing Drive Illustrative Plan and Perspective Renderings provided in Exhibit 4, Applicant Submittals. Multi-Modal Standards Multi-modal requirements have been expanded upon in the DPB and a new section has been added on page 54 to reflect the ongoing partnership between the developer, City, and RTD with the goal of accommodating bus service and a transfer station at Clear Creek Crossing. A bus stop was recently added at the hospital site, and because Clear Creek Crossing is at the end of the service line, accommodations are needed to appropriately serve RTD and the Wheat Ridge community. This will create a truly multi-modal development and more comprehensively meet the intent of the original zoning inclusive of a design oriented towards vehicles, bikes, pedestrians, trail users, and transit users. A bus transfer station is being designed along the eastern edge of PA 6 as shown on the connectivity diagram on page 51 of the DPB. Once the transfer station is complete, RTD has committed to reinstating additional bus service to the west side of the City, such as Routes 28 and 32. Plaza and Gathering Area Requirements In addition to the original requirement that PA 1, PA 3, and PA 6 provide plaza/gathering areas of at least 5,000 square feet, a new requirement for a 10,000 sq. ft. plaza will be required in PA 6 as well to further augment the relocated restaurant and entertainment district within Clear Creek Crossing and integrate with the west side trail. Case No. WZ-24-01 / CCC ODP Amendment 6 Subordinate Clean-Up Changes Dissolution of the ACC. The master developer, Evergreen Devco, who is applicant on this proposal, is additionally requesting to dissolve the Architectural Control Committee (ACC). The Architectural Control Committee (ACC) was established specifically for this Clear Creek Crossing development to ensure compliance with the Design Pattern Book, third-party review, consistency across the project, and to conduct schematic design review prior to the City’s planning review. The ACC is comprised of 6 members: 3 appointed by mutual agreement between the Developer and the City of Wheat Ridge Community Development Director, 2 seats held by the Developer, and 1 seat held by a City of Wheat Ridge Planning Division staff member. The reason to dissolve the ACC is to remove what has become an extra layer of process that is no longer benefitting the process as it was originally intended. Attendance has steadily declined after initial anchor tenants and infrastructure was put into place and a critical mass of development reached. Tenants have experienced confusion when the ACC expresses support for a design, but City staff require modifications for compliance with the zoning. The City’s standard review process in partnership with Evergreen is working well and will remain in place for all future development. There is no precedent for an ACC in Wheat Ridge, and staff supports the dissolution of the ACC. Sign Standards. References to the recently adopted Lutheran Master Sign Plan have been added in the signage standards, which supersedes the DPB standards for the hospital campus. Lighting Standards. Lighting minimums are proposed to decrease based on feedback on property lumen levels from adjacent neighbors as well as current best practice. Formatting. The document now looks different than the original because it needed to be reformatted to be more user-friendly. Content remains the same except for the proposed changes detailed above and clouded in red on the attached DPB with clouded changes provided in Exhibit 4, Applicant Submittals. V. REVIEW CRITERIA As noted above, this amendment is processed in the same manner as the original approval, and as such is subject to the planned development review criteria outlined in Section 26-303.D. Planning Commission and City Council shall base their decision in consideration of the extent to which the following criteria are met: 1. The change of zone promotes the health, safety, and general welfare of the community and will not result in a significant adverse effect on the surrounding area. The proposed changes to PA 3 and PA 6 uses and standards are not expected to have a significant adverse effect on the surrounding area. The site has evolved from having a pedestrian core to having a more vehicular orientation along I-70 and an increasingly pedestrian-scale towards the western boundary. This is reflected in modified approach to drive-thrus and in the pedestrian paseo that connects users to the restaurant district and regional trail. To accommodate this evolution, the applicant has enhanced pedestrian connections to ensure safety will be improved. The original designs that could have resulted in significant cut-through traffic at high speeds and uncomfortable conditions for pedestrians. The wide pedestrian zones and amenities in the revised design will offer areas of pedestrian respite, will calm traffic, and will Case No. WZ-24-01 / CCC ODP Amendment 7 accommodate all types of transportation modes while increasing the variety of commercial services. The revised design and relocation of the restaurant district creates a unique sense of place, ultimately improving the health, safety, and welfare of the site and community. When originally approved, the PMUD zoning was found to add value to the property and surrounding community by enabling a more robust, economically sustainable, and vibrant commercial center. These changes in use and standards do not affect that finding. Staff concludes that this criterion has been met. 2. The development proposed on the subject property is not feasible under any other zone district, and would require an unreasonable number of variances or waivers and conditions. The existing and proposed variety of uses at Clear Creek Crossing is allowed only within a planned development or mixed use zone district. The proposed changes cannot be achieved through a variance and may only be achieved through an amendment to the uses and development standards within the existing PMUD. Staff concludes that this criterion has been met. 3. Adequate infrastructure/facilities are available to serve the types of uses allowed by the change of zone, or the applicant will upgrade and provide such where they do not exist or are under capacity. The applicant and master developer are responsible for installing and upgrading infrastructure to serve the development. They have been working with the appropriate service providers, including water, sanitation, and fire districts as well as dry utility companies. The changes to uses and standards will improve the ability for West Metro Fire District to serve the property. Staff concludes that this criterion has been met. 4. At least one (1) of the following conditions exists: a. The change of zone is in conformance, or will bring the property into conformance, with the City of Wheat Ridge comprehensive plan goals, objectives and policies, and other related policies or plans for the area. The PMUD zoning is consistent with the City’s adopted plans, which have long called for a mixed used regional development on the site. The Comprehensive Plan designates this area as “mixed-use commercial” with a “regional commercial center” and employment uses. The change of zoning to allow the relocation of the primary pedestrian-oriented restaurant and entertainment district meets the goals of the comprehensive plan by serving as a regional destination and primary employment hub. Staff concludes that this criterion has been met. b. The existing zone classification currently recorded on the official zoning maps of the City of Wheat Ridge is in error. Case No. WZ-24-01 / CCC ODP Amendment 8 There is no evidence of an error with the current Planned Mixed Use Development (PMUD) zoning designation as it appears on the City zoning maps. Staff concludes that this criterion is not applicable. c. A change of character in the area has occurred or is occurring to such a degree that it is in the public interest to encourage redevelopment of the area or to recognize the changing character of the area. The character of the area is changing as the mixed-use vision of Clear Creek Crossing is being delivered. The current zoning allows for a wide range of uses in Planning Areas 3 and 6. At the time that the PMUD zoning was approved, multi-tenant buildings with drive-thrus were a more achievable land use that is now less desirable by tenants and the market. Additionally, the multi-tenant restaurant and retail market is proving to be more viable at locations farther away from the interstate that have more prominent views and opportunities to integrate with open space. The stronger pedestrian connection provided by the paseo will enhance walkability in the area between the hospital and other future users and the proposed restaurant and entertainment destination near the open space on the west side of PA 6. Based on subsequent planning work, Evergreen Devco has refined their needs for PAs 3 and 6 and refined their vision for the services and placemaking they are seeking to provide to the community. It is appropriate to recognize this evolution and establish standards that respond to market realities and actualized improvements while maintaining the original intent of the PMUD zoning. Staff concludes that this criterion has been met. d. The proposed rezoning is necessary in order to provide for a community need that was not anticipated at the time of the adoption of the City of Wheat Ridge comprehensive plan. The zoning still achieves the mixed use vision outlined by Envision Wheat Ridge. Neither the comprehensive plan nor the PMUD zoning, however, were detailed enough to recognize the unique needs of today’s market. It is appropriate to recognize the changing market while reinforcing the unique place that was always envisioned for Clear Creek Crossing. Staff concludes that this criterion has been met. Staff concludes that the criteria used to evaluate zone change support this request. VI. NEIGHBORHOOD MEETING Prior to submittal of an application for a zone change, an applicant is required to hold a neighborhood input meeting in accordance with the requirements of section 26-109. A meeting for neighborhood input was held on January 24, 2024. Ten (10) members of the public attended the meeting in addition to the applicant and staff. General questions were asked about how the Case No. WZ-24-01 / CCC ODP Amendment 9 original intent of the zoning is being maintained. The applicant addressed concerns regarding timing of development and the strong desire for parks and services. A complete summary of the meeting is included in Exhibit 5, Neighborhood Meeting Notes. VII. AGENCY REFERRALS A referral was sent to service agencies who may be affected by the change in uses and roadway standards. There were no concerns expressed by the City of Wheat Ridge Engineering Division, Building Division, Parks and Recreation, Police Department, Economic Development, Urban Renewal Authority, or the ACC. Referral responses from other City departments and outside districts follow: Wheat Ridge Engineering Division: The ODP is approvable. Minor corrections remain on the Crossing Drive construction documents and plats that are required to be approved prior to issuance of building permit. Coordination is required between private developments and the master developer managing the regional infrastructure improvements on Crossing Drive. West Metro Fire District: Can serve. Crossing Drive will need to be within a fire access easement. Coordination will continue through development. Xcel Energy: Can serve. Utility coordination is ongoing. Century Link: No comments. Utility coordination is ongoing. Comcast/Xfinity: No comments. Utility coordination is ongoing. Consolidated Mutual Water District: Can serve. Utility coordination is ongoing. Applewood Sanitation District: No comments. Utility coordination is ongoing. Longs Peak Metro District: No comments. LPMD will construct, own, and maintain shared infrastructure. Denver Water: No objections. Any new infrastructure or improvements in PA 6 would need to meet the requirements of the existing Denver Water easements. Jefferson County Planning Department: No comments provided. Regional Transportation District: No comments. Colorado Department of Transportation: No objections. There is an Access Control Line along the western edge of the interstate ROW, which may not be violated Prospect Recreation and Parks District: No comments provided. Prospect Recreation and Parks District will maintain the west side trail in the long-term. VIII. STAFF CONCLUSIONS AND RECOMMENDATIONS Staff concludes that the proposed amendment to the zoning promotes the health, safety and general welfare of the community and will not result in a significant adverse effect on the surrounding area. Case No. WZ-24-01 / CCC ODP Amendment 10 Staff further concludes that the change in uses and standards in PAs 3 and 6 does not affect the demand on public infrastructure. Finally, Staff concludes that the zone change is consistent with the goals and objectives of the Comprehensive Plan and the existing zoning. It is appropriate to amend the zoning to recognize the changing market and multi-modal needs of the development. IX. SUGGESTED MOTIONS Option A: “I move to recommend APPROVAL of Case No. WZ-24-01, a request for approval of an amendment to the underlying zoning to revise uses and standards impacting Planning Areas 3 and 6 at Clear Creek Crossing, for the following reasons: 1. The zoning promotes the health, safety and general welfare of the community and will not result in a significant adverse effect on the surrounding area. 2. The change in uses and standards does not affect the demand on public infrastructure. 3. The amendment is consistent with the goals and objectives of the Comprehensive Plan and purpose of underlying zoning. 4. It is appropriate to amend the zoning standards to recognize market realities while enhancing the public realm.” Option B: “I move to recommend DENIAL of Case No. Case No. WZ-24-01, a request for approval of an amendment to the underlying zoning to revise uses and standards impacting Planning Areas 3 and 6 at Clear Creek Crossing, for the following reasons: 1. 2. …” Case No. WZ-24-01 / CCC ODP Amendment 11 EXHIBIT 1: AERIAL Case No. WZ-24-01 / CCC ODP Amendment 12 EXHIBIT 2: ZONING MAP Case No. WZ-24-01 / CCC ODP Amendment 13 The impacted planning areas are indicated by the red stars. EXHIBIT 3: PLANNING AREAS Case No. WZ-24-01 / CCC ODP Amendment 14 Attached are submittals from the applicant, including: • Applicant Narrative • Amended ODP • Design Pattern Book with Clouded Changes • Crossing Drive Illustrative Plan • Crossing Drive Perspective Renderings EXHIBIT 4: APPLICANT SUBMITTALS City of Wheat Ridge November 4, 2024 Planning & Development Services 7500 W. 29th Avenue Wheat Ridge, CO 80033 Attn: Stephanie Stevens, AICP Re: Project Narrative, Block 2 ODP Amendment TBD Clear Creek Drive, Wheat Ridge, CO 80033 Clear Creek Crossing – Block 2 Dear Ms. Stevens, On behalf of our future tenants and buyers, Evergreen – Clear Creek Crossing, L.L.C. is excited and pleased to present a new ground up development project within Clear Creek Crossing for review by City staff, Planning Commission, and City Council. The primary purpose of this ODP Amendment is to revise the allowed uses, setbacks, build-to, street sections, and multi-modal requirements impacting Planning Area 3 (PA 3: Vineyard District), and Planning Area 6 (PA 6: Harvest District) with the intent of relocating the main restaurant and entertainment hub from PA 3 to PA 6. We are proposing to amend the allowed uses to permit freestanding buildings with drive thrus in PA 3. The original ODP only allows drive thrus attached to multi-tenant buildings in this planning area. This is based on a major change that came of the retail and restaurant environment from the COVID pandemic, where traditional sit-down restaurants have needed to evolve to offer drive thru options. Another change to the overall development was the lack of market interest in the approved Harvest Village SDP, originally designed and approved on Block 2, which was for 3 multi-tenant restaurant/retail buildings designed at the hard corner of 40th Avenue and Clear Creek Drive, and never came to fruition. The entertainment and restaurant cluster, now named “The Lookout” is proposed to be relocated to Planning Area 6. An SDP application has been submitted for the Lookout and is currently under review. In exchange for allowing drive-thru uses in PA 3, we are proposing to limit the number of overall drive thrus in Clear Creek Crossing overall to 5 total. Currently, there is no limit where they are permitted. By moving the main retail and entertainment hub from Planning Area 3 (PA 3) to Planning Areas 6 (PA 6) and allowing freestanding buildings with drive-thrus in PA 3, it makes it even more critically important to provide enhanced connections. Crossing Drive is planned to be the main pedestrian route between the hospital, PA 3, and PA 6. Our objective within Crossing Drive is to design this thoroughfare with pedestrians in mind first and vehicles as secondary users. Crossing Drive should only be used by vehicles that are directly visiting a parcel within Block 2 and not to be used as a short cut. The main pedestrian route will be on the west side of Crossing Drive. Enhancements on this drive include: A repeafing paftern of colored concrete and banding 12-20’ wide sidewalks as opposed to 6’ everywhere else in the project Raised & enhanced crosswalks to provide easy and safe access to all adjacent businesses Benches located in the treescape for sifting and enjoying the outdoors Overhead lighfing that provides a unique nighftime experience Other proposed changes to the ODP include: • Revisions to the lighting requirements as lighting minimums have decreased to reflect feedback on property lumen levels and current best practice. • Build-to requirements in PA 3 are proposed to be revised along Clear Creek Drive to just be calculated from Crossing Drive to the PA4 entrance instead of all the way to 40th Ave. The Build-to requirements along 40th Ave. are proposed to be revised from 0-20’ to be 0-50’ but the percentage be revised from 30% to 50% in order to meet the intent but allow for vehicular circulation and fire access on all sides of the buildings. Additionally, with the 5-7’ grade change from the retail pads to the 40th Ave. sidewalk it is important to provide more distance in the build to calculation. • Removing the limitation on parking at the corner of 40th and Clear Creek Drive. Since the entertainment hub is no longer planned for this parcel the elimination of parking was to enhance the public gathering and plaza space originally intended for this corner. With the new hotel use coming in plaza space is spread throughout the parcel in smaller but multiple areas. This amendment retains the 5,000 sf plaza requirement in PA 3 and increases the plaza requirement to 10,000 sf in PA 6 as a trade off. • Incorporating street standards for Crossing Drive with the intent of creating an enhanced pedestrian experience. • Expanding upon multi-modal requirements to acknowledge the conversations that have been had with the stakeholders at RTD, Intermountain Health, City of Wheat Ridge, and Longs Peak Metropolitan District about the need for bus service. ODP clean-up items include: • Absolving the ACC since the main infrastructure and anchor tenants are now complete and opened. The time commitment by the volunteer committee has proven to be too great given the minimal impact on remaining parcels. Attendance in meetings and subsequent feedback to the user applications has steadily declined in recent years as build out has reached a critical mass of development. The standard city process in partnership with Evergreen on all future development will remain in place. • Adding references to the Lutheran Master Sign Plan which was approved in March of 2024 and supersedes the Design Pattern Book requirements for tenant-related signage. The Zone Change criteria (as outlined in Section 26.303.D) states that the planning commission and city council shall base their decision in consideration of the extent to which the applicant demonstrates the following criteria have been met: 1. The change of zone promotes the health, safety, and general welfare of the community and will not result in a significant adverse effect on the surrounding area. By enhancing the pedestrian walkway of Crossing Drive this will greatly increase the health and safety of pedestrians traversing the connection between the hospital and The Lookout. While simultaneously has no adverse effects on the surrounding area from what was originally planned. 2. The development proposed on the subject property is not feasible under any other zone district, and would require an unreasonable number of variances or waivers and conditions. The original Harvest Village plan that was approved for PA 3 did not work in reality on this site. By moving it to the west into PA 6, it has been much improved from the reception of the market and the quality of buyers/tenants will be of a greater impact to the City and the community. 3. Adequate infrastructure/facilities are available to serve the types of uses allowed by the change of zone, or the applicant will upgrade and provide such where they do not exist or are under capacity. The existing infrastructure is not impacted by this zoning change as the utilities in place are adequate for the revised proposed uses. The proposed uses that are requesting drive thru lanes will be constructed with those individual SDP’s and the main roadway connections are deemed sufficient for these uses. 4. At least one (1) of the following conditions exists: LEGAL DESCRIPTION CHARACTER OF DEVELOPMENT SURVEYOR'S SIGNATURE SURVEYOR'S SEAL I,__________________________________________ DO HEREBY CERTIFY THAT THE SURVEY OF THE BOUNDARY OF THE CLEAR CREEK CROSSING DEVELOPMENT WAS MADE BY ME OR UNDER MY DIRECT SUPERVISION AND TO THE BEST OF MY KNOWLEDGE, INFORMATION AND BELIEF, IN ACCORDANCE WITH ALL APPLICABLE COLORADO STATUTES, CURRENT REVISED EDITION AS AMENDED, THE ACCOMPANYING PLAN ACCURATELY REPRESENTS SAID SURVEY. CASE HISTORY THE BELOW-SIGNED OWNER(S), OR LEGALLY DESIGNATED AGENT(S) THEREOF, DO HEREBY AGREE THAT THE PROPERTY LEGALLY DESCRIBED HEREON WILL BE DEVELOPED AS A PLANNED DEVELOPMENT IN ACCORDANCE WITH THE USES, RESTRICTIONS AND CONDITIONS CONTAINED IN THIS PLAN, AND AS MAY OTHERWISE BE REQUIRED BY LAW. I (WE) FURTHER RECOGNIZE THAT THE APPROVAL OF REZONING TO PLANNED DEVELOPMENT, AND APPROVAL OF THIS OUTLINE DEVELOPMENT PLAN, DOES NOT CREATE A VESTED PROPERTY RIGHT. VESTED PROPERTY RIGHTS MAY ONLY ARISE AND ACCRUE PURSUANT TO THE PROVISIONS OF SECTION 26-121 OF THE WHEAT RIDGE CODE OF LAWS. OWNER'S CERTIFICATE UNIFIED CONTROL STATEMENT JEFFERSON COUNTY CLERK & RECORDER STATE OF ARIZONA ) COUNTY OF MARICOPA ) THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS _______ DAY OF __________________, A.D. 2018 BY _________________________________. WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES: __________________ ______________________________________ NOTARY PUBLIC STATE OF COLORADO ) ) SS COUNTY OF JEFERSON ) I HEREBY CERTIFY THIS PLAN WAS FILED IN THE OFFICE OF THE COUNTY CLERK AND RECORDED OF JEFFERSON COUNTY AT GOLDEN, COLORADO, AT _____ O' CLOCK _____ .M. ON THE _____ DAY OF _______________ , __________ , A.D., IN BOOK _____ , PAGE _____ , RECEPTION NO. _______________. JEFFERSON COUNTY CLERK AND RECORDER BY: __________________________________ DEPUTY EVERGREEN - CLEAR CREEK CROSSING, L.L.C. VICINITY MAP PROJECT TEAM 01 COVER SHEET 02 LAND USE MAP 03 PERMITTED USES 04 PERMITTED USES CONTINUED NORTH PREPARED FOR: EVERGREEN - CLEAR CREEK CROSSING, L.L.C. 1873 S. BELLAIRE STREET SUITE 1200 DENVER, CO 80222 ENGINEER: MARTIN/MARTIN 12499 WEST COLFAX AVENUE LAKEWOOD, CO 80215 PLANNING & LANDSCAPE ARCHITECTURE: NORRIS DESIGN 1101 BANNOCK STREET DENVER, CO 80204 SITE PLANNING: GALLOWAY 6162 S. WILLOW DRIVE, SUITE 320 GREENWOOD VILLAGE, CO 80111 01 OF 04 COVER SHEET SURVEYOR'S CERTIFICATE GENERAL NOTE THIS OUTLINE DEVELOPMENT PLAN IS CONCEPTUAL IN NATURE. SPECIFIC DEVELOPMENT ELEMENTS SUCH AS SITE LAYOUT AND BUILDING ARCHITECTURE HAVE NOT BEEN ADDRESSED ON THIS DOCUMENT. AS A RESULT, A SPECIFIC DEVELOPMENT PLAN MUST BE SUBMITTED AND APPROVED BY THE CITY OF WHEAT RIDGE PRIOR TO THE SUBMITTAL OF BUILDING PERMIT APPLICATION AND ANY SUBSEQUENT SITE DEVELOPMENT. NTS SITE 32 n d A v e . APPLEWOOD GOLF COURSE C L E A R C R E E K TO M C I N T Y R E I-70 THE CLEAR CREEK CROSSING MIXED USE DEVELOPMENT IS INTENDED TO PROVIDE THE CITY OF WHEAT RIDGE WITH A DESTINATION DEVELOPMENT THAT PROVIDES A WIDE RANGE OF USES TO HELP GROW THE CITY’S COMMERCIAL, RESIDENTIAL, AND EMPLOYMENT BASES. THROUGH THE USE OF UNIFYING DESIGN ELEMENTS, INCLUDING ARCHITECTURAL STYLE, LANDSCAPE DESIGN, URBAN DESIGN WITH SPECIAL ATTENTION PAID TO ITS PUBLIC SPACES, THIS PROJECT IS ENVISIONED TO BE UNIQUE AND AUTHENTIC IN ITS USES AND ARCHITECTURAL STYLE, WHILE STILL PROVIDING A COHESIVE EXPERIENCE FOR THE USER. THE OVERALL PROJECT WILL FOCUS ON CREATING STRONG SENSE OF PLACE THAT PROTECTS THE CULTURAL HERITAGE AND PROMOTE CULTURAL AWARENESS AND STRONG KINSHIP TIES. CLEAR CREEK CROSSING WILL CELEBRATE THE INTRINSIC VALUES THAT DEFINE THE CITY OF WHEAT RIDGE AND WILL EMBRACE THE SIMPLE BEAUTIES OF THE LANDSCAPE IN AN AUTHENTIC GESTURE. THE OVERALL DESIGN THEME FOR THE PROJECT IS A MODERN AGRARIAN DESIGN AESTHETIC THAT BLENDS TRADITIONAL AGRARIAN FORMS AND MATERIALS WITH MODERN ARCHETYPES AND USERS. TO ACCOMPLISH THIS THEMING WITHIN THE DISTINCT LAND USES WITHIN THE PROJECT, A GROUP OF DISTRICTS HAVE BEEN ESTABLISHED TO ALLOW A UNIQUE TREATMENT FOR EACH LAND USE WHILE MAINTAINING COHESIVE DESIGN ELEMENTS THROUGHOUT ALL DISTRICTS. THE PROJECT IS ENVISIONED TO BE ONE GROWN FROM THE EARTH WITH A STRONG EMPHASIS ON THE BASE PLANE AND THE BUILDINGS INTEGRATION WITH THE SITE AND SURROUNDING CONTEXT. WITH THE SITE’S PROXIMITY TO CLEAR CREEK, ALONG WITH THE RICH HISTORY OF THE AREA, THE OVERALL CHARACTER OF THIS DEVELOPMENT WILL FOCUS ON A STRONG CONNECTION TO THE CREEK THROUGH THE USE OF TRAIL NETWORKS, SIGNAGE, WAYFINDING GRAPHICS, AND OTHER SITE AMENITIES. THIS DEVELOPMENT WILL FOCUS ON A COMMUNITY DRIVEN APPROACH, ACCOMPLISHED BY CREATING CONNECTIONS TO THE SURROUNDING NEIGHBORHOODS FOR EASY ACCESS INTO THE SITE, UNIFYING DESIGN ELEMENTS, AND PROVIDING NUMEROUS OPPORTUNITIES TO SHOP, LIVE, WORK, AND PLAY WITHIN THIS DEVELOPMENT. TRACTS A & B, CLEAR CREEK CROSSING SUBDIVISION FILING NO. 3; LOT 1, BLOCK 1, SCL HEALTH LUTHERAN MEDICAL CENTER AT CLEAR CREEK CROSSING; LOT 1, OUTLOOK AT CLEAR CREEK CROSSING SUBDIVISION; LOT 2, BLOCK 4, CLEAR CREEK CROSSING LOT 2 BLK 4 REPLAT; LOT 1, BLOCK 4, CLEAR CREEK CROSSING BLK 4 REPLAT; LOT 3, BLOCK 4, CLEAR CREEK CROSSING BLK 4 REPLAT; LOT 1, BLOCK 3, KUM & GO AT CLEAR CREEK CROSSING; LOT 2, BLOCK 3, KUM & GO AT CLEAR CREEK CROSSING; TRACT A, CLEAR CREEK CROSSING RETAIL; LOT 2, BLOCK 2, CLEAR CREEK CROSSING RETAIL; AND LOT 1, BLOCK 2, CLER CREEK CROSSING RETAIL; COUNTY OF JEFFERSON, STATE OF COLORADO TOTAL AREA OF ALL PARCELS = 5,393,290 SQ. FT. (123.81 ACRES) MORE OR LESS NOTE: THE PROPOSED PLANNING AREA LAND VALUES HEREIN HAVE BEEN ADJUSTED TO ACCOUNT FOR THE REVISED ROW DEDICATION. 40th Ave. YOUNGFIELD SERVICE ROAD YOUNGFIELD St. SHEET INDEX ANX-05-01, SUP-05-01, WZ-05-01, WZ-05-02, SUP-05-04, SUP-06-05, WZ-06-03, WS-06-01, MS-06-09, MS-06-10, SUP-10-01, ANX-11-01, WZ-11-01, WZ-11-02, WS-11-01, WZ-16-07, WZ-19-01, MS-19-02, WZ-19-09, WZ-19-10, WZ-22-03, WZ-24-01. STATE OF COLORADO ) ) SS COUNTY OF DENVER ) THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS _______ DAY OF __________________, A.D. 2018 BY _________________________________. WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES: __________________ ______________________________________ NOTARY PUBLIC SEAGATE CLEAR CREEK ARIST, L.L.C. (OUTLOOK I) STATE OF COLORADO ) COUNTY OF BROOMFIELD ) THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS _______ DAY OF __________________, A.D. 2018 BY _________________________________.(HAMPTON INN) WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES: __________________ ______________________________________ NOTARY PUBLIC SISTERS OF CHARITY OF LEAVENWORTH HEALTH SYSTEM, INC. (INTERMOUNTAIN HEALTH LUTHERAN)APPLICANT: DATE: SHEET TITLE: CH E C K E D B Y : DR A W N B Y : CL E A R C R E E K C R O S S I N G OU T L I N E D E V E L O P M E N T P L A N A M E N D M E N T CI T Y O F W H E A T R I D G E , C O L O R A D O CLEAR CREEK CROSSING, L.L.C. 1873 S. BELLAIRE STREET SUITE 1106 DENVER, CO 80222 NO T F O R C O N S T R U C T I O N CLEAR CREEK CROSSING PMUD - AMENDMENT NO. 2 AN OFFICIAL OUTLINE DEVELOPMENT PLAN AMENDMENT OF THE CITY OF WHEAT RIDGE, COLORADO A PARCEL OF LAND, LOCATED IN THE SE 14 OF SECTION 19, THE SW 14 OF SECTION 20, THE NW 14 OF SECTION 29, AND THE NORTHEAST 14 QUARTER OF SECTION 30, T 3 S, R 69 W, OF THE SIXTH P.M., CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO DECEMBER 14, 2016 MAY 10, 2017 JULY 21, 2017 AUGUST 30, 2017 NOVEMBER 20, 2017 JANUARY 2, 2017 JANUARY 17, 2020 MAY 31, 2024 SEPTEMBER 27, 2024 OCTOBER 28, 2024 THE PURPOSE OF THIS AMENDMENT IS TO REVISE THE ALLOWED USES, SETBACKS, BUILD-TO, STREET, AND MULTI-MODAL REQUIREMENTS IMPACTING PA 3 (VINEYARD DISTRICT) AND PA 6 (HARVEST DISTRICT) WITH THE INTENT OF RELOCATING THE MAIN RESTAURANT AND ENTERTAINMENT HUB FROM PA 3 TO PA 6. STATE OF MINNESOTA ) COUNTY OF CARVER ) THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS _______ DAY OF __________________, A.D. 2018 BY _________________________________. WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES: __________________ ______________________________________ NOTARY PUBLIC LTF REAL ESTATE COMPANY INC. (LIFETIME) STATE OF NORTH DAKOTA ) COUNTY OF CASS ) THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS _______ DAY OF __________________, A.D. 2018 BY _________________________________. WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES: __________________ ______________________________________ NOTARY PUBLIC BHG HIS OW WHEAT RIDGE, L.L.C.(HAMPTON INN/BRANDT) STATE OF COLORADO ) COUNTY OF JEFFERSON ) THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS _______ DAY OF __________________, A.D. 2018 BY _________________________________. WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES: __________________ ______________________________________ NOTARY PUBLIC FOOTHILLS CREDIT UNION PLANNING COMMISSION CERTIFICATION RECOMMENDED FOR APPROVAL THIS _______ DAY OF ___________, _______, BY THE WHEAT RIDGE PLANNING COMMISSION. _________________ CHAIRPERSON CITY COUNCIL CERTIFICATION RECOMMENDED FOR APPROVAL THIS _______ DAY OF ___________, _______, BY THE WHEAT RIDGE CITY COUNCIL. _______________________________________________ CITY CLERK MAYOR COMMUNITY DIRECTOR EXPLANATION OF AMENDMENT NO. 2 STATE OF COLORADO ) COUNTY OF JEFFERSON ) THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS _______ DAY OF __________________, A.D. 2018 BY _________________________________. WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES: __________________ ______________________________________ NOTARY PUBLIC LONGS PEAK METRO DISTRICT STATE OF COLORADO ) COUNTY OF JEFFERSON ) THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS _______ DAY OF __________________, A.D. 2018 BY _________________________________. WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES: __________________ ______________________________________ NOTARY PUBLIC KUM & GO, L.L.C (LPMN LLC) STATE OF COLORADO ) COUNTY OF JEFFERSON ) THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS _______ DAY OF __________________, A.D. 2018 BY _________________________________. WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES: __________________ ______________________________________ NOTARY PUBLIC DUTCH BROS, L.L.C (152ND & WASHINGTON LLC) BY: ___________________________ NAME: WILLIAM GRAHAM RUMBLE TITLE: AUTHORIZED SIGNATORY HOME 2 SUITES (HALIFAX HOLDINGS, INC., A DELAWARE CORPORATION) BY: _________________________ NAME: WILLIAM JOHNSON TITLE: PRESIDENT BONFIRE BURRITOS (JOHNSON ACQUISITION CORP., A WISCONSIN CORPORATION) BY: ____________________ NAME: BOYD E. HOBACK TITLE: DIRECTOR BIERGARTENS PROST (PROST BIERGARTEN DENVER LLC, A COLORADO LIMITED LIABILITY COMPANY) BY: ____________________ NAME: CIARAN O'BRIEN TITLE: PRESIDENT RECESS (LEPRECHAUN DEVELOPMENT LLC, A COLORADO LIMITED LIABILITY COMPANY) PRIMROSE (PR-WHEAT RIDGE, CO-1-UT, LLC, A UTAH LIMITED LIABILITY COMPANY) BY: ____________________ NAME: ___________________ ITS: __________________ 02 OF 04 LAND USE CLEAR CREEK DRIVE ZONING: PID OFFICE/WAREHOUSE (EXISTING) ZONING: SINGLE FAMILY RESIDENTIAL (EXISTING) PLANNING AREA 1 (26.74 ACRES) RAILROAD R.O.W. 40TH AVENUE UNDERPASS. CLEA R C R E E K D R I V E PLANNING AREA 4 (3.12 ACRES) PLANNING AREA 6 (18.75 ACRES) PLANNING AREA 3 (11.04 ACRES) REGIONAL WATER QUALITY (11.72 ACRES) W. 3 2 N D A V E . 40 T H A V E . CLEAR CREEK 0 NORTH SCALE: 1"=200' 100 200 400 LAND SUMMARY PLANNING AREA 1 26.74 ACRES PLANNING AREA 2 12.54 ACRES PLANNING AREA 3 11.04 ACRES PLANNING AREA 4 6.10 ACRES PLANNING AREA 5 4.19 ACRES PLANNING AREA 6 18.75 ACRES PLANNING AREA 7 3.43 ACRES PLANNING AREA 8 15.48 ACRES PLANNING AREA 9 13.82 ACRES REGIONAL WATER QUALITY 11.72 ACRES TOTAL 123.81 ACRES FUTURE HOOK RAMPS 1.INTERNAL PEDESTRIAN CROSS ACCESS BETWEEN PLANNING AREAS SHALL BE PROVIDED; LOCATIONS AND ALIGNMENT OF SUCH CONNECTIONS SHALL BE FINALIZED DURING SPECIFIC DEVELOPMENT PLANS PROCESSING. 2.THE COLORADO DEPARTMENT OF TRANSPORTATION “ACCESS CONTROL LINE” DEPICTED AS THE CDOT 'A' LINE IS USED TO REGULATE THE “CONTROL OF ACCESS” TO INTERSTATE RIGHTS-OF-WAY AND DESIGNATED FRONTAGE ROADS FOR BOTH TRANSPORTATION AND NON-TRANSPORTATION PURPOSES. ALL LAND OWNERS ADJACENT TO “ACCESS CONTROL LINES” ARE RESTRICTED FROM EACH AND EVERY RIGHT OF ACCESS, INGRESS, AND EGRESS TO PROPERTIES ADJACENT AND ABUTTING THE ACCESS CONTROL LINE. 3.AT LEAST 50% OF THE AGGREGATE LAND AREA OF PLANNING AREAS 1-7 WITHIN THE CLEAR CREEK CROSSING OUTLINE DEVELOPMENT PLAN SHALL CONTAIN NON-RESIDENTIAL USES AT THE TIME OF FULL BUILDOUT OF CLEAR CREEK CROSSING. 4.ASSOCIATED WITH THE CLEAR CREEK CROSSING DEVELOPMENT IS A VISION BOOK THAT SHALL BE KEPT ON FILE WITH THE CITY OF WHEAT RIDGE FOR FUTURE REFERENCE. LEGEND PLANNING AREA BOUNDARY EXISTING CLEAR CREEK TRAIL PROPOSED PRIMARY TRAIL VEHICULAR ACCESS (CONCEPTUAL) PLANNING AREA 2 (12.54 ACRES) PLANNING AREA 5 (4.19 ACRES) PLANNING AREA 7 (3.43 ACRES) PLANNING AREA 4 (2.98 ACRES) PLANNING AREA 8 (15.48 ACRES) ZONING: PCD COMMERCIAL (VACANT) MULTI-USE TRAIL CONNECTION (BY PROSPECT RECREATION AND PARK DISTRICT) NOTES ZONING: PCD COMMERCIAL (VACANT) OFF-SITE MULTI-USE TRAIL CONNECTION CDOT 'A' LINE PLANNING AREA PEDESTRIAN OR VEHICULAR CROSS ACCESS (CONCEPTUAL) PROPOSED SECONDARY TRAIL CLEAR CREEK APPLICANT: DATE: SHEET TITLE: CH E C K E D B Y : DR A W N B Y : CL E A R C R E E K C R O S S I N G OU T L I N E D E V E L O P M E N T P L A N A M E N D M E N T CI T Y O F W H E A T R I D G E , C O L O R A D O CLEAR CREEK CROSSING, L.L.C. 1873 S. BELLAIRE STREET SUITE 1106 DENVER, CO 80222 NO T F O R C O N S T R U C T I O N CLEAR CREEK CROSSING PMUD - AMENDMENT NO. 2 AN OFFICIAL OUTLINE DEVELOPMENT PLAN AMENDMENT OF THE CITY OF WHEAT RIDGE, COLORADO A PARCEL OF LAND, LOCATED IN THE SE 14 OF SECTION 19, THE SW 14 OF SECTION 20, THE NW 14 OF SECTION 29, AND THE NORTHEAST 14 QUARTER OF SECTION 30, T 3 S, R 69 W, OF THE SIXTH P.M., CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO DECEMBER 14, 2016 MAY 10, 2017 JULY 21, 2017 AUGUST 30, 2017 NOVEMBER 20, 2017 JANUARY 2, 2017 JANUARY 17, 2020 MAY 31, 2024 SEPTEMBER 27, 2024 OCTOBER 28, 2024 PLANNING AREA 9 (13.82 ACRES) 03 OF 04 USE TABLE ALLOWED USES PA-1 PA-2 PA-3 PA-4 PA-5 PA-6 PA-7 PA-8 PA-9 RESIDENTIAL INCLUDING: ASSISTED LIVING FACILITY P P NP NP P P NP NP P DWELLING, SINGLE ATTACHED NP P NP NP P P NP NP P DWELLING, DUPLEX NP P NP NP P P NP NP P DWELLING, MULTIPLE P P NP NP P P NP NP P DWELLING, LIVE/WORK P P NP NP P P NP NP P PUBLIC, CIVIC AND INSTITUTIONAL INCLUDING: COMMUNITY BUILDINGS INCLUDING LIBRARIES, AND MUSEUMS P P P P P P P NP NP GOVERNMENT AND QUASI-GOVERNMENTAL BUILDINGS AND OFFICES P P P P P P P NP NP HOSPITAL P NP NP NP NP NP NP NP NP PARKS, OPEN SPACE, PLAYGROUNDS AND PLAZAS P P P P P P P P NP PUBLIC USES AND BUILDINGS P P NP NP NP NP NP NP NP INDOOR AMUSEMENT AND RECREATIONAL ENTERPRISES P P P P P P P NP NP OUTDOOR AMUSEMENT FACILITIES P P P P P P P NP NP SCHOOLS, PUBLIC AND PRIVATE, COLLEGES, UNIVERSITIES, TRADE SCHOOLS P P NP NP NP NP NP NP NP UTILITIES, MAJOR NP NP NP NP NP NP NP P NP UTILITIES, MINOR P P P P P P P P NP URBAN GARDENS (SEE 26-637)P P NP NP NP NP NP NP NP TRANSIT STATIONS, PUBLIC OR PRIVATE P P P P P P P NP NP WATER STORAGE NP NP NP NP NP NP NP P NP COMMERCIAL SERVICES AND RETAIL INCLUDING: ADULT ENTERTAINMENT NP NP NP NP NP NP NP NP NP AMUSEMENT FACILITIES OR OUTDOOR RECREATION P P P P P P P NP NP ANIMAL DAYCARE, INDOOR WITH NO OUTDOOR RUNS OR PENS P P P NP P P P NP NP APPLIANCE, HOME IMPROVEMENT AND HOME FURNISHING STORES P P P P P P P NP NP AUTO SERVICE AS AN ACCESSORY TO PRIMARY P NP NP P P P P NP NP BANKS AND FINANCIAL INSTITUTIONS, NO DRIVE -THROUGH OR DRIVE-UP P NP P P P P P NP NP BANKS AND FINANCIAL INSTITUTIONS, DRIVE-THROUGH OR DRIVE-UP P NP P^P P P^P NP NP BARS, TAVERNS AND NIGHT CLUBS P P P P P P P NP NP CAR WASHES, AS ACCESSORY TO RETAIL NP NP NP P P P P NP NP DAY CARE CENTER, CHILD AND ADULT P P P P P P P NP NP DRIVE-UP OR DRIVE-THROUGH USES (SEE 26-1106E WHEAT RIDGE MUNI. CODE)P NP P^P P P^NP NP NP DRUG STORES, DRIVE-THROUGH OR DRIVE-UP P P P P P P P NP NP EATING ESTABLISHMENT, SIT DOWN P P P P P P P NP NP EATING ESTABLISHMENT, DRIVE-THROUGH OR DRIVE-UP P NP P*P P P P NP NP GROCERY & SPECIALTY FOOD STORES P P P P P P P NP NP HAIR, NAIL AND COSMETIC SERVICES P P P P P P P NP NP LEGEND: P: PERMITTED USE NP: NOT PERMITTED USE SU: SPECIAL USE NOTES: 1.OUTDOOR DISPLAY ALLOWED AS SHOWN ON THE SPECIFIC DEVELOPMENT PLAN AND IS SUBJECT TO SECTION 26-631 OF THE WHEAT RIDGE CODE OF LAWS. TEMPORARY SALES ARE ALLOWED PURSUANT TO SECTION 26-630 OF THE WHEAT RIDGE CODE OF LAWS. 2.ARCHITECTURAL DESIGN, SITE DESIGN, STREETSCAPE, SIGNAGE, FENCING, LIGHTING AND LANDSCAPING SHALL BE IN CONFORMANCE WITH THE CLEAR CREEK CROSSING DESIGN PATTERN BOOK, KEPT ON FILE WITH THE CITY OF WHEAT RIDGE COMMUNITY DEVELOPMENT DEPARTMENT. ^MAXIMUM NUMBER OF DRIVE THRUS ALLOWED IN ANY ONE PLANNING AREA IS THREE (3). MAXIMUM # OF DRIVE THROUGH ESTABLISHMENTS IN PA3 & PA6 CANNOT EXCEED A TOTAL OF FIVE (5). APPLICANT: DATE: SHEET TITLE: CH E C K E D B Y : DR A W N B Y : CL E A R C R E E K C R O S S I N G OU T L I N E D E V E L O P M E N T P L A N A M E N D M E N T CI T Y O F W H E A T R I D G E , C O L O R A D O CLEAR CREEK CROSSING, L.L.C. 1873 S. BELLAIRE STREET SUITE 1106 DENVER, CO 80222 NO T F O R C O N S T R U C T I O N CLEAR CREEK CROSSING PMUD - AMENDMENT NO. 2 AN OFFICIAL OUTLINE DEVELOPMENT PLAN AMENDMENT OF THE CITY OF WHEAT RIDGE, COLORADO A PARCEL OF LAND, LOCATED IN THE SE 14 OF SECTION 19, THE SW 14 OF SECTION 20, THE NW 14 OF SECTION 29, AND THE NORTHEAST 14 QUARTER OF SECTION 30, T 3 S, R 69 W, OF THE SIXTH P.M., CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO DECEMBER 14, 2016 MAY 10, 2017 JULY 21, 2017 AUGUST 30, 2017 NOVEMBER 20, 2017 JANUARY 2, 2017 JANUARY 17, 2020 MAY 31, 2024 SEPTEMBER 27, 2024 OCTOBER 28, 2024 04 OF 04 USE TABLE CONTINUED ALLOWED USES, CONTINUED PA-1 PA-2 PA-3 PA-4 PA-5 PA-6 PA-7 PA-8 PA-9 COMMERCIAL SERVICES AND RETAIL INCLUDING (CONTINUED): HARDWARE STORES P P P P P P P NP NP LIQUOR STORES NP NP P P P P P NP NP MOTOR FUELING STATIONS NP NP NP P P P P NP NP MOTOR VEHICLE SALES, OUTDOOR DISPLAY NP NP NP NP NP NP NP NP NP MOTOR VEHICLE SALES, INDOOR DISPLAY P P P P P P P NP NP OPTICAL STORES P P P P P P P NP NP OUTDOOR STORAGE AS ACCESSORY USE P NP NP NP NP NP NP NP NP PAWN BROKERS NP NP NP NP NP NP NP NP NP PERSONAL SERVICES P P P P P P P NP NP PHOTOCOPYING AND PRINTING P P P P P P P NP NP PRODUCE STANDS (SEE 26-636 AND 26-613 FOR HOME OCCUPATION P P P P P P P NP NP RECREATIONAL FACILITIES, COMMERCIAL P P P P P P P NP NP REPAIR, RENTAL AND SERVICING OF AUTOMOBILES, NO OUTDOOR STORAGE P NP NP P P P P NP NP RETAIL P P P P P P P NP NP SPORTING GOODS STORE P P P P P P P NP NP VETERINARY CLINICS, HOSPITALS, NO OUTDOOR RUNS OR PENS P P P P P P P NP NP HOSPITALITY AND ENTERTAINMENT INCLUDING: ART STUDIOS AND GALLERIES P P P P P P P NP NP HOTELS, MOTELS AND EXTENDED STAY LODGING P P P P P P P NP NP PRIVATE CLUBS AND SOCIAL CLUBS NP NP NP NP NP NP NP NP NP STUDIOS INCLUDING ART, MUSIC, DANCE,TV AND RADIO BROADCASTING STATIONS P P P P P P P NP NP TEMPORARY OUTDOOR THEATER / PERFORMANCE P P P P P P P NP NP THEATERS P P P P P P P NP NP OFFICE AND INDUSTRIAL INCLUDING: MEDICAL AND DENTAL CLINICS P P P P P P P NP NP OFFICES P P P P P P P NP NP OFFICE - WAREHOUSE, NO OUTDOOR STORAGE P NP NP NP NP NP NP NP NP PROCESSING, ASSEMBLY OR LIGHT INDUSTRIAL OPERATIONS SU NP NP NP NP NP NP NP NP RESEARCH LABORATORIES AND OFFICES P P NP NP NP NP NP NP NP WAREHOUSE NP NP NP NP NP P NP NP NP WHOLESALE NP NP NP NP NP P NP NP NP ANCILLARY USES INCLUDING: PARKING FACILITIES (INCLUDING STRUCTURES)P P P P P P P NP NP TEMPORARY USES INCLUDING: SPECIAL EVENTS, INCLUDING FESTIVAL AND FARMERS MARKETS (SEE 26-635)P P P P P P P NP NP OTHER SIMILAR USES PER SECTION 26-309 OF THE WHEAT RIDGE CODE OF LAWS P P P P P P P NP NP LEGEND: P: PERMITTED USE NP: NOT PERMITTED USE SU: SPECIAL USE APPLICANT: DATE: SHEET TITLE: CH E C K E D B Y : DR A W N B Y : CL E A R C R E E K C R O S S I N G OU T L I N E D E V E L O P M E N T P L A N A M E N D M E N T CI T Y O F W H E A T R I D G E , C O L O R A D O CLEAR CREEK CROSSING, L.L.C. 1873 S. BELLAIRE STREET SUITE 1106 DENVER, CO 80222 NO T F O R C O N S T R U C T I O N CLEAR CREEK CROSSING PMUD - AMENDMENT NO. 2 AN OFFICIAL OUTLINE DEVELOPMENT PLAN AMENDMENT OF THE CITY OF WHEAT RIDGE, COLORADO A PARCEL OF LAND, LOCATED IN THE SE 14 OF SECTION 19, THE SW 14 OF SECTION 20, THE NW 14 OF SECTION 29, AND THE NORTHEAST 14 QUARTER OF SECTION 30, T 3 S, R 69 W, OF THE SIXTH P.M., CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO DECEMBER 14, 2016 MAY 10, 2017 JULY 21, 2017 AUGUST 30, 2017 NOVEMBER 20, 2017 JANUARY 2, 2017 JANUARY 17, 2020 MAY 31, 2024 SEPTEMBER 27, 2024 OCTOBER 28, 2024 NOTES: 1.OUTDOOR DISPLAY ALLOWED AS SHOWN ON THE SPECIFIC DEVELOPMENT PLAN AND IS SUBJECT TO SECTION 26-631 OF THE WHEAT RIDGE CODE OF LAWS. TEMPORARY SALES ARE ALLOWED PURSUANT TO SECTION 26-630 OF THE WHEAT RIDGE CODE OF LAWS. 2.ARCHITECTURAL DESIGN, SITE DESIGN, STREETSCAPE, SIGNAGE, FENCING, LIGHTING AND LANDSCAPING SHALL BE IN CONFORMANCE WITH THE CLEAR CREEK CROSSING DESIGN PATTERN BOOK, KEPT ON FILE WITH THE CITY OF WHEAT RIDGE COMMUNITY DEVELOPMENT DEPARTMENT. Design Pattern Book CLEAR CREEK CROSSING WHEAT RIDGE, CO January 2018 Revised – December 2019 – Case No. WZ-19-09 Revised – June 2020 – Case No. WZ-19-10Revised – October 2023 – Case No. WZ-22-03Revised – DATE TBD – Case No. WZ-24-01 2 CLEAR CREEK CROSSING EXPLANATION OF AMENDMENTS Case No. WZ-19-09 REVISION DATE: DECEMBER 2019 Administrative amendment of the ODP and DPB to modify the boundary between PA 1 and PA 2. The revised boundary reflects the parcel and ownership boundaries and coincides with the SDP boundary for PA 1. The boundary was revised on all pages depicting PA 1 and 2 including on all full site diagrams, planning area diagrams, and key maps. In addition, the planning area connectivity icons were shifted to straddle the modified boundary and to maintain two connections. CASE # WZ-19-10REVISION DATE: JUNE 2020 The purpose of this (non-administrative) amendment is to increase the allowable height of hospitals to a maximum of 102’ in the Mill District and to allow elevators and entry vestibules on hospital rooftops to a maximum height of 135’ for the purpose of transporting patients to and from rooftop helipads. The maximum area of the vestibule and elevator is limited to 2,500 SF of building footprint. CASE # WZ-22-03 REVISION DATE: OCTOBER 2023 The purpose of this amendment of Section 7.0 Signage is to: • Revise/modernize brand design. • Update the signage map to redistribute the signage locations in response to actualized improvements. • Allow 1 additional primary monumentation sign in PA 1 in lieu of 2 secondary monumentation signs in PAs 4 and 7, with a net decrease to the number of signs overall. • Allow trailhead signs in PAs 6 and 7 which will contain the Prospect Trail. • Revise sign standards to match subsequent sections and to clean up conflicting language throughout. CASE # WZ-24-01REVISION DATE: MAY 2024 The purpose of this (non-administrative amendment) is to revise the allowed uses, setbacks, build-to, street, plaza, and multi-modal requirements impacting PA 3 (vineyard District) and PA 6 (Harvest District) with the intent of relocating the main restaurant and entertainment hub from PA 3 to PA 6, and in turn creating a premiere pedestrian corridor to connect users from 40th Avenue to and through PA 3 and PA 6. Subordinate clean up items include revisions to Section 6, Lighting, and Section 7, signage, Lighting minimums have decreased to reflect feedback on property lumen levels and current best practice; and signage plans have been updated to conform with the Lutheran Master Sign Plan specific to tenant-related freestanding signs in PA 1. Additionally, this amendment marks the dissolution of the ACC (Architectural Control Committee). As the existing proposed and realized improvements have already set a clear foundation, and as the existing build out shall be completed, further over-sight and review by such a committee shall not be required. The standard city review process in partnership with the master developer shall take over any formal or informal review roles. 3DESIGN PATTERN BOOK THIS PAGE INTENTIONALLY LEFT BLANK 4 CLEAR CREEK CROSSING TABLE OF CONTENTS EXPLANATION OF AMENDMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2TABLE OF CONTENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 0 .0 - DESIGN REVIEW PROCESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 0 .0 SCHEMATIC DESIGN REVIEW PROCESS . . . . . . . . . . . . . . . . . . . . . . . . .7 1 .0 - PROJECT OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 1 .1 PROPERTY DESCRIPTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 1 .1 VICINITY MAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11 1 .2 PURPOSE AND GUIDELINES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 1 .3 PLANNING GOALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 1 .4 DOCUMENT ORGANIZATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 1 .5 SITE PLANNING APPROACH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 1.5.1 SITE ANALYSIS AND CONSTRAINTS ..........................15 1.5.1 SITE ANALYSIS AND CONSTRAINTS DIAGRAM ................16 1 .6 CONCEPT DESCRIPTION & SITE PLAN . . . . . . . . . . . . . . . . . . . . . . . . . .17 1.6.1 CONCEPT SITE PLAN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 2 .0 - SITE DESIGN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 2 .1 DEVELOPMENT STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .202 .2 DISTRICTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 2.2.1 DISTRICT DIAGRAM ..........................................21 2.2.2 PLANNING AREA 1: MILL DISTRICT ..........................22 2.2.3 PLANNING AREA 2: HOMESTEAD DISTRICT .................26 2.2.4 PLANNING AREA 3-4: VINEYARD DISTRICT ..................30 2.2.5 PLANNING AREA 5-7: HARVEST DISTRICT ...................34 2.2.6 PLANNING AREA 8: WAGON DISTRICT. . . . . . . . . . . . . . . . . . . . . . .36 2 .3 STREETS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 2.3 STREET MAP ..................................................39 2.3.1 PUBLIC STREET DESIGN AND CIRCULATION .................40 2.3.2 PRIVATE STREET DESIGN AND CIRCULATION. . . . . . . . . . . . . . . . 41 2.3.3 PUBLIC STREET SECTION ...................................42 2.3.3 PUBLIC STREET SECTIONS (CONT.) ..........................43 2.3.3 PUBLIC STREET SECTIONS (CONT.) ..........................44 2.3.4 CONCEPTUAL PRIVATE STREET SECTION ....................45 2.3.5 CROSSING DRIVE PASEO SECTIONS AND STANDARDS ......46 2 .4 PEDESTRIAN AND MULTI-MODAL CONNECTIVITY . . . . . . . . . . . .50 2.4.1 PEDESTRIAN CONNECTIVITY MAP ...........................512.4.2 PUBLIC TRAILS, SIDEWALKS & BIKE LANES .................522.4.3 PEDESTRIAN ACCESS & CIRCULATION ......................532.4.4 MULTI-MODAL ..............................................54 2 .5 PARKING AND SERVICE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .552 .6 BICYCLE PARKING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .562 .7 SERVICE & LOADING AREAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .572 .8 FENCING & SCREENING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .582 .9 WALLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .592 .10 PLAZA & GATHERING AREAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 602 .11 OPEN SPACE & VIEWS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .612 .12 PUBLIC ART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62 3 .0 - BUILDING DESIGN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64 3 .1 BUILDING FORM, HEIGHT, AND MASSING . . . . . . . . . . . . . . . . . . . . .65 3 .2 PEDESTRIAN ORIENTED DESIGN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66 3 .3 VARIETY AND SCALE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67 5DESIGN PATTERN BOOK 3 .4 BUILDING FACADES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .683 .5 BUILDING TRANSPARENCY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .693 .6 BUILDING ENTRIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .703 .7 AWNINGS AND CANOPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .713 .8 PARKING STRUCTURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .723 .9 ROOF TOP DESIGN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .733 .10 MULTIFAMILY - SITE PLANNING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74 3.10.1 MULTIFAMILY - ARCHITECTURE .............................75 4 .0 - MATERIALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76 4 .1 BUILDING MATERIALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77 4 .2 BUILDING MATERIAL TYPES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78 5 .0 - LANDSCAPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80 5 .1 GENERAL LANDSCAPE DESIGN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81 5 .2 LANDSCAPE DESIGN WITHIN DISTRICTS . . . . . . . . . . . . . . . . . . . . .82 5 .3 TREES, SHRUBS, AND PLANTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83 5 .4 STREETSCAPES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84 5 .5 SITE FURNISHINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85 5 .6 TRAIL FURNISHINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86 6 .0 - LIGHTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88 6 .1 STREET AND PARKING AREA LIGHTING . . . . . . . . . . . . . . . . . . . . . . .89 6 .2 PEDESTRIAN LIGHTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90 6 .3 ACCENT LIGHTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91 6 .4 GENERAL LIGHT STANDARDS AND INTENSITY . . . . . . . . . . . . . . . .92 7 .0 - SIGNAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94 7 .1 CONCEPTUAL SIGNAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .957 .2 SIGNAGE FAMILY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .967 .3 SIGNAGE MAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .997 .4 FREESTANDING SIGNS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1007 .5 BUILDING SIGNS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106 APPENDIX A: GLOSSARY OF TERMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110 APPENDIX A: GLOSSARY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111 APPENDIX B: MATERIALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114 APPENDIX B: MATERIALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115 APPENDIX C: PLANT LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116 APPENDIX C: PLANT LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117 TABLE OF CONTENTS (CONT.) 6 CLEAR CREEK CROSSING 0.0 - DESIGN REVIEW PROCESS 7DESIGN PATTERN BOOK 0.0 SCHEMATIC DESIGN REVIEW PROCESS General Compliance Clear Creek Crossing ODP must comply with all applicable statutes, ordinances, rules and regulations promulgated by the City and other governmental entities which have jurisdiction over the Project, including revocable permits in the right-of-way (ROW), Americans with Disabilities Act, building permits, and permits for other public works matters. Applicability All development within Clear Creek Crossing is subject to the Clear Creek Crossing Design Pattern Book. Design review shall be conducted by the Architectural Control Committee (ACC) as established by the Master Developer and the City of Wheat Ridge Objective The objective of the design review process is to create a clear, consistent, and predictable process for development at the Project. The ACC shall perform schematic design review prior to the planning review process required and conducted by the City of Wheat Ridge Submittal Requirements The Applicant team shall meet with or submit approved design documents to the ACC at the following four key Project phases: Pre-Application Conference, Schematic Design, Design Development, and Final Recordation Phase. Informal design review meetings may be requested by the Applicant at any point in the development process as necessary to identify solutions on specific issues. Pre-Application Meeting A pre-application meeting shall be held between the Applicant and with both the ACC as well as City of Wheat Ridge to review the scope of the Project, the design review process, and identify all requirements, presumptions and considerations. The Applicant shall submit at the pre-application meeting the following: • Intent Statement • Development scope, Project uses and adjacent uses, and Project description • Context Photos • Conceptual Site Plan • Conceptual Elevations, are encouraged • Any special considerations Schematic Design The Applicant team shall submit a Schematic Design Development Plan to the ACC. The ACC will request a meeting to discuss the application within 14 days from the receipt of the Schematic Design Plan. At this meeting, the Schematic Plan will be reviewed for compliance with the ODP and Design Pattern Book. In addition, the Application will be reviewed for its overall compatibility with the Project Vision Book. The applicant shall submit the following: • Narrative describing elements of Project design and their compliance with the ODP and DPB. • Site Plan • Floor Plans • Elevations Approval The Schematic Design Development Plan shall be reviewed and comments shall be provided by ACC to Applicant within 14 business days after receipt of such submittal. ACC shall approve, recommend revision and re-submittal for subsequent Schematic Design Review or deny the submittal. 8 CLEAR CREEK CROSSING Design Development City Staff shall include the Clear Creek Crossing ACC in its referral process as it relates to documents and plans submitted to City of Wheat Ridge within the requirements of Specific Development Plan review and approval processes. The ACC will provide comments on these documents and plans to Wheat Ridge planning staff as requested in referral correspondence. Schematic Design review comments and approval correspondence will be provided to Wheat Ridge planning staff as an attachment to the referral comments. The City of Wheat Ridge Planning Commission has the ability to grant waivers to the standards set forth in this Design Pattern Book through a Specific Development Plan public hearing. Modification of Design Standards These Design Standards are intended to have some flexibility. The ACC, with Wheat Ridge Community Development Director review and approval, may grant an alternative to a design standard if it finds the Applicant has satisfied the following: • Alternative is consistent with the stated intent of the design standard. • Alternative achieves or implements the stated intent to the same degree or better than strict compliance to the design standard would have achieved otherwise. • Alternative will not create adverse impacts on adjacent developments. Amendment of Design Pattern Book The ACC shall be permitted to recommend amendment of the text of the Design Pattern Book at any time. However, if the ACC elects to amend the text of any of the provisions, such amendment shall not be effective until the ACC obtains written approval of the consent of the Wheat Ridge Community Development Director. Architectural Control Committee (ACC) - Dissolved with non-administrative amendment #WZ-24-01 Committee: • 3 seats, appointed by mutual agreement between the Developer and City of Wheat Ridge Community Development Director: • 2 seats held by the Developer • 1 seat held by City of Wheat Ridge Planning Staff member Summary of Schematic Review Procedure and Architectural Control Committee’s Role: • Submittal to ACC for Schematic Design Review and Approval • ACC provides letter to City regarding required schematic design review indicating plans are consistent with the intent of the overall development including any conditions or stipulations of approval. • City of Wheat Ridge referral to ACC during SDP review and approval processes. • ACC provides letter from to City regarding SDP document referrals, describing any significant differences from approved schematic design and including any additional comments relative to the design intent of the proposed site plan. 0.0 SCHEMATIC DESIGN REVIEW PROCESS (CONT.) 9DESIGN PATTERN BOOK 1.0 - PROJECT OVERVIEW 10 CLEAR CREEK CROSSING 1.1 PROPERTY DESCRIPTION Located at the southwest quadrant of Hwy 58 and I-70 in Wheat Ridge, Clear Creek Crossing is an 100-acre Planned Mixed-Use development, including retail, entertainment, hotel, multifamily residential and employment land uses. With the site’s proximity to Clear Creek, the Project will include a strong connection to the creek with its trail networks to and through the planned development. Clear Creek Crossing’s community-driven approach will embrace simplicity in its design, taking cues from the natural beauty and history of the location while taking advantage of visibility and direct accessibility to a major freeway corridor, providing the community with exciting new opportunities to live, work, shop, dine, stay and play. Clear Creek Crossing Outline Development Plan (ODP) includes eight (8) planning areas, each with unique development standards. The site’s location at the junction of I-70 and Hwy 58 offers an opportunity for a wide mix of uses within the planned development, given its superb visibility and accessibility, via planned ramps directly into Clear Creek Crossing. The site envelopes a significant portion of Clear Creek and its associated trail, providing existing connections to regional trails and surrounding communities. Refer to the Clear Creek Crossing ODP for the allowable use chart and a depiction of the individual planning areas. Specific Project guidelines and land development standards are detailed in the Clear Creek Crossing Design Pattern Book, intended to provide clear and consistent direction for the future development of the Project. 11DESIGN PATTERN BOOK 1. 1 V I C I N I T Y M A P NORTH 12 CLEAR CREEK CROSSING 1.2 PURPOSE AND GUIDELINES The Clear Creek Crossing Design Pattern Book, (the “CCC-DPB”) serves as a complementary document to the Clear Creek Crossing Planned Mixed Use Outline Development Plan, (the “CCC-ODP”) approved pursuant to Case No. WZ-16-07. The purpose of the CCC-DPB is to establish design and regulatory guidelines adopted by City of Wheat Ridge, intended as a guiding document that works with the CCC-ODP. Included with the CCC-ODP submittal, the Clear Creek Crossing Vision Book articulates the conceptual design direction of the planned mixed use development, whereas the CCC-DPB and ODP provide the framework for guiding the development requirements and design direction through the various Specific Development Plan approvals that will be processed throughout the duration of Project’s development. The CCC-DPB establishes guidelines as well as standards for Clear Creek Crossing, through the application of rules and regulations with the intention of creating a unique mixed-use environment optimally suited to its location at the confluence of a state highway and interstate freeway. These guidelines will establish a framework to guide developers, users, tenants and their respective design teams through the process of creating a clear and consistent design aesthetic that will work in unity with each of the Project’s Planning Areas, while contributing to the greater whole that is the City of Wheat Ridge. While the goals established in the CCC-DPB are meant to provide a clear and consistent direction for the initial and future development, they are also intended to be reasonably flexible. As market conditions change and building uses and types evolve over time, these guidelines are intended to encourage a level of design creativity that contributes to the uniqueness and sense of place envisioned for Clear Creek Crossing. The guidelines and standards set forth must strike a balance between flexibility and predictability as follows: 1. Recognize that the Project will be developed over time; 2. Create and maintain a standard of quality that will sustain value; 3. Promote a cohesive development pattern, while allowing for diversity and variety in the design and construction of individual Projects; and 4. Guide city planners, designers, developers and users/owners in making consistent choices that reinforce the Project goals. 13DESIGN PATTERN BOOK PROJECT GOAL: The overall goal for Clear Creek Crossing is to create a thriving mixed use environment that creates a strong sense of place and provides the community with a gathering place in an environment that is safe, comfortable, casual and enjoyable to visitors of all ages. The development plan will guide the combination of a variety of uses such as retail, restaurant, hospitality, entertainment, multifamily residential, office and/or employment into a cohesive Project with strong patterns that are walkable and easily identifiable, with well-balanced groupings of buildings that work together to enhance not only the overall character of the Project, but its surroundings as well. The character of Clear Creek Crossing will be defined by its unique architectural style, pedestrian plazas, multi-use trail connections and cohesive unifying elements that integrate its varied land uses into one Project that enhances the community with its unique identity. CORE DESIGN OBJECTIVES: The core architectural and urban design values in the Clear Creek Crossing Development Plan should be implemented through the following objectives: • Create a diverse, mixed use context that creates a strong sense of place and a destination for the surrounding communities. • Develop a master site plan that encourages connectivity of uses through vehicular and pedestrian circulation where possible given the constraints present within the site. • Provide a rich and diverse network of streets and pedestrian walks and bike ways that connect the Project both internally and externally to surrounding neighborhoods, in a meaningful way providing the user with a unique experience not found elsewhere. • Create a walkable outdoor experience that extends the hours of activities and provides the community with a central gathering space that offers a variety of activities for everyone to enjoy. • Establish an architectural theme that connects to the history of the site and community, while encouraging progressive design with high quality and efficient materials. 1.3 PLANNING GOALS 1.4 DOCUMENT ORGANIZATION The Clear Creek Crossing Design Guidelines are organized into six categories: • Site Design • Building Design / Architectural Elevations • Product Standards • Landscape • Lighting • Signage Each of the topics are then comprised of three major components that shall provide a guide for developers and designers through the process. • Design Intent • Design Standards • Design Guidelines DESIGN INTENT The Intent Statement serves as a big picture goal with objectives establishing principles for the design topic. In areas where there may not be a specific Standard or Guideline, the Intent Statements are used to provide the design team with direction in resolving any questions or lack of clarity that the Outline Development Plan does not address. These Intent Statements should not be used, in and of themselves, as Standards or Guidelines. DESIGN STANDARDS Design Standards are prescriptive criteria that provide specific directions based on the Intent Statements. These Design Standards denote issues that are considered essential and will use the term “shall” to indicate that compliance is required. DESIGN GUIDELINES Design Guidelines provide the designers with additional considerations and alternative ways to accomplish the Intent Statements. The Design Guidelines are not mandatory criteria but will be considered a strong desire of the development. Design Guidelines use the term “should” or “may” to denote direction considered appropriate rather than mandatory in accomplishing the Intent Statement. 14 CLEAR CREEK CROSSING When developing the Clear Creek Crossing site plan, consider physical characteristics and surrounding interests. 1. First and foremost, recognize the impacts of traffic to and through the site, outside of any site design, but given the uses being requested based on relevant market demand. Limit allowable development based on what “Phase Two I-70 Improvements” can support. 2. Consider the relative peripheral location of the site, and how it connects to surrounding established neighborhoods as well as to the region/city. 3. Consider physical characteristics of the site including topography as well as set public street and freeway ramp connections and their related constraints such as A-line, the Colorado Department of Transportation “access control line” is used to regulate the “control of access” to interstate rights-of-way and designated frontage roads for both transportation and non-transportation purposes. All land owners adjacent to “access control lines” are restricted from each and every right of access, from or to any part of Clear Creek Crossing Drive and the west-bound Interstate 70 off and on ramps, including the ability to ingress and egress properties adjacent and abutting the access control. Recognize that there are two streets in the Project, connecting offsite to the east and south and terminating in the Project where they connect to create a signalized intersection within the Project. 4. Ensure that site planning efforts on this phase of CCC will not constrain future phases, including Molson Coors land as well as proposed extension/connection of Clear Creek Dr to Hwy 58, neither of which are included in this ODP. Set site planning priorities to guide successful Project outcomes. 1. Create marketable parcels to support the feasibility of CCC: a. Parcels, especially retail and hotel, should maximize opportunities of an interstate location, focusing on accessibility as well as visibility to broaden market as much as possible, capitalizing on “drive-by I-70” traffic, whether as commute or mountain trip. b. Multifamily residential and hotel parcels should capitalize on view corridors as well as connections to other parcels for working and shopping. c. Employment parcel should respond to a user’s likely site design requirements to maximize marketability, including: i. Multiple buildings with varying functions and required interconnectivity, ii. Large parking fields to accommodate parking-ratio requirements and optimize access to buildings from parking lots, iii. Ring road providing access to parking fields as well as building entrances, iv. Allow walls, fencing, security gate, etc. depending upon Employer’s operational needs. 2. Recognize that retail sales tax revenues from future users/tenants support the overall feasibility of this Project. 3. Meet parking requirements of users as a peripheral location is vehicle-oriented. Design circulation networks (vehicular/pedestrian/bicycle) to be effective onsite as well as offsite 1. Consider ‘who’ will be visiting CCC and facilitate where they need to go, both with the Project and in terms of access to/from CCC: a. Employees and Employment Campus Visitors b. Apartment residents c. Hotel guests d. Retail shoppers e. Local and “Regional Traffic” Diners f. Drive-through customers, whether to bank(s), fuel, restaurants or “other” such as pharmacy, car wash, package pick-up, etc. g. Traffic with no intentions of stopping at CCC, including local traffic as well as “bypass” traffic avoiding I-70 issues. h. Visitors to Clear Creek Trail, whether driving, walking or cycling to and through the site, potentially with an intention of shopping or dining. 2. Maintain pedestrian/cyclist connectivity. Safety should be a high priority in design. 1.5 SITE PLANNING APPROACH 15DESIGN PATTERN BOOK Determine the overall approach to site planning for the Project, from which development standards will be established. 1. Walkability and connectivity are high priorities for this mixed-use development. 2. Interstate visibility corridors are significant factors in marketability of parcels and drive value for many parcels. Given this consideration, view corridors must be maintained and in many locations along both Clear Creek Dr. and 40th Avenue, the street-oriented building placement is not the best approach to developing an effective master site plan. 3. Natural amenities define the uniqueness of the site and should be embraced whether through view corridors to the mountains and creek, or through a circulation plan that integrates on the on-site multi-use trail and sidewalk system with existing sidewalks and regional trails. Planning Area (PA) access points should respond to Circulation Plan as well as likely uses within each PA and adjacent PAs. 1. PA site design should respond to street and pedestrian circulation system (see Sections 2.2 Streets & 2.3 Pedestrian Connectivity) as well as future users’ site requirements in a way that supports parcel marketability but also promotes the Project vision, connecting the proposed land uses within the Master Plan as well as to the community. 2. PA site design should consider requirements and constraints of physical characteristics of each respective area. 3. PA site design should facilitate connections between planning areas as well as throughout the Project in order to encourage an optimally functioning mixed-use development. The site planning approach for Clear Creek Crossing is influenced by several key opportunities as well as constraints presented by the existing site conditions that drive the development plan. The proximity to Clear Creek as well as its regional trail, and spectacular views of Green Mountain and South Table Mountain are significant to the site as a whole and especially to Planning Area 2’s multi-family residential use; its location directly adjacent to this corridor aims to embrace the Creek and associated views and to provide convenient access for the residents to the Clear Creek Trail. The I-70 visibility corridor drives the location of all the site uses, especially as it pertains to visibility of retail and commercial uses. The CDOT “access line” or “A-Line” which restricts any access drives in this defined area associated with the freeway ramps, limits access point flexibility to several parcels also directing the overall traffic patterns in the development. Also, the steep slopes throughout the site drive where access points can be placed along public roadways and influence opportunities for cross access between planning areas. The Denver Water easement that runs through the site constrains land use options given the restrictions on various elements within that easement. Lastly, the 100-year and 500-year flood plains further constrain the site overall. 1.5.1 SITE ANALYSIS AND CONSTRAINTS 1.5 SITE PLANNING APPROACH (CONT.) 16 CLEAR CREEK CROSSING 1. 5 . 1 S I T E A N A L Y S I S A N D C O N S T R A I N T S D I A G R A M NORTH 17DESIGN PATTERN BOOK 1.6 CONCEPT DESCRIPTION & SITE PLAN Clear Creek Crossing will focus on creating a strong sense of place, protecting the area’s heritage while introducing a wide array of land uses to a site located at a key confluence of a major traffic corridor. The planned development will celebrate the intrinsic values that define the City of Wheat Ridge, embracing the simple beauties of the landscape in an authentic gesture. Through a community-driven approach, Clear Creek Crossing has been planned around the priority of connecting the surrounding neighborhoods and the Clear Creek Trail. The unified design elements will connect the various uses within the planned mixed use development particularly at the ground plane, with site signage. Pedestrian circulation, and landscape elements providing common visual cues across the development. Through the use of unifying design elements, including architectural style, landscape design, urban design with special attention paid to its public spaces, this Project is envisioned to be unique and authentic in its uses and architectural style, while still providing a cohesive experience for the user. The overall design theme for the Project is a modern agrarian design aesthetic that blends traditional agrarian forms and materials with modern architypes and users. The Project is envisioned to be one grown from the earth with a strong emphasis on the base plane and the buildings integration with the site and surrounding context. With the site’s proximity to Clear Creek, along with the rich history of the area, the overall character of the Project will focus on a strong connection to the creek through the trail networks, signage, wayfinding graphics, and other site amenities. 18 CLEAR CREEK CROSSING 1. 6 . 1 C O N C E P T S I T E P L A N NORTH 19DESIGN PATTERN BOOK 2.0 - SITE DESIGN 20 CLEAR CREEK CROSSING 2.1 DEVELOPMENT STANDARDS 2.2 DISTRICTS The CCC-ODP includes eight (8) Planning Areas. Each Planning Area has a distinct set of development standards, providing an overall foundation upon which all future development shall be built. In the CCC-ODP, employment uses abut the interstate within PA-1, providing maximum visibility and access from high traffic corridors, specifically I-70 to the east and Hwy. 58 to the north. Residential uses are thoughtfully placed to the south of Clear Creek and west of the employment uses in PA-2, providing opportunities for beautiful, unobstructed mountain and creek views, as well as excellent trail access. The balance of the planned development allows various commercial uses including retail, office and hotel uses. Refer to the CCC-ODP map for the permitted uses chart by Planning Area. The Districts have been created to define groupings of the eight (8) Planning Areas in the Project. The Districts are intended to provide design direction unique to the use and character of these defined areas, while still maintaining cohesive theming through the use of architecture, landscape, urban design and signage within the Project. There are five unique District types within the Project: MILL Employment uses, encouraging medium to high density development, with uses including corporate campus-type uses such as office, research & development, hospital, and university/education uses. Parking is likely to be a combination of surface and structure. Building height, density and setbacks reflect the site’s location at the junction of a State highway and on an interstate freeway. VINEYARD Commercial uses including stores, shop buildings, banks, hotels, offices, and restaurants including both full-service and quick-serve and entertainment including theater and gaming. Buildings shall be placed according to the requirements of the respective use and in consideration of the characteristics of the site, while placing a priority on circulation, walkability and common site amenities. Parking will be in surface lots, with potential for a structure to serve entertainment uses. Site design at the pedestrian level, will take an urban approach in that the site will encourage walkability, connecting Planning Areas and various tenants/users/owners within them. Where possible, siting of buildings should prioritize fronting to public or private streets with parking located behind to help establish placemaking. HOMESTEAD Multifamily residential uses, including apartments and/or town home formats. Buildings shall be placed according to the requirements of the use and in consideration of the characteristics of the site, while placing a priority on circulation and walkability to other Districts including the adjacent Clear Creek Trail. Parking will be in surface lots; with above-grade garages tucked under units in buildings or in separate buildings allowed as well. HARVEST Retail and Entertainment, in the form of large-format retail with accessory small retail, restaurants and hotel uses will create the Harvest District. Buildings shall be placed according to the requirements of the respective use and in consideration of the characteristics of the site particularly its shape and vehicular/pedestrian connections to other Districts. Parking will be in surface lots with potential for a structure to serve more intense retail or hotel uses. Signage will be “brand-forward” as required by national operators but will meet the requirements of the Clear Creek Crossing Master Sign Package. WAGON Multi-use trail and sidewalk networks connect to all other Districts, as well as locations off-site to the north at Clear Creek Trail and to the south, at the planned trail by Prospect District connecting to the existing Applewood Golf Course and adjacent neighborhood. The trails will include common surface design, wayfinding signage, trash receptacles, benches and other amenities. Landscape will be natural and native to the region. Shade will be provided by trees and a small structure near a small surface parking lot located at the end of Clear Creek Dr. Additional street parking will be located along Clear Creek Dr, near Clear Creek and for convenient access to the existing regional trail system. 21DESIGN PATTERN BOOK 2. 2 . 1 D I S T R I C T D I A G R A M NORTH WAGONPA 8 VINEYARD HARVEST MILL PA 5PA 6 PA 7PA 2 PA 9 HOMESTEAD PA 1 PA 4 PA 4 PA 4 ZONING: SF RESIDENTIAL(EXISTING) CLEAR CR E E K D RIV E YOUNGFIELD STREET APPLEWOOD GOLF COURSE (PROSPECT RECREATION & PARK DISTRICT) PLANNED I-70 HOOK RAMPS RE G I O N A L WA T E R Q U A L I T Y ZONING: PD COMMERCIAL (VACANT) COORS’ WATER STORAGE ZONING: PD COMMERCIAL (VACANT) CLEAR CREEK PUBLIC GATHERING SPACE TRAILHEAD EXISTING CLEAR CREEK TRAIL PRIMARY MULTI-USE TRAIL SECONDARY TRAILPUBLIC SIDEWALK PLANNING AREA CONNECTIVITY TRAIL CONNECTIONS EXISTING SIGNALIZED FULL MOVEMENT INTERSECTION FULL MOVEMENT INTERSECTION LIMITED MOVEMENT INTERSECTION PROPOSED SIGNALIZED FULL MOVEMENT INTERSECTION INTERNAL ROAD NETWORK CDOT ‘A’ LINE MINOR ACCESS MAJOR ACCESS 40 T H A V E N U E WAGONPA 8 VINEYARD HARVEST MILL PA 5PA 6 PA 7PA 2 PA 9 HOMESTEAD PA 1 PA 4 PA 4 PA 4 ZONING: SF RESIDENTIAL (EXISTING) CLEAR C R E E K D R IV E YOUNGFIELD STREET APPLEWOOD GOLF COURSE (PROSPECT RECREATION & PARK DISTRICT) PLANNED I-70 HOOK RAMPS RE G I O N A L WA T E R Q U A L I T Y ZONING: PD COMMERCIAL (VACANT) COORS’ WATER STORAGE ZONING: PD COMMERCIAL (VACANT) CLEAR CREEK PUBLIC GATHERING SPACE TRAILHEAD EXISTING CLEAR CREEK TRAIL PRIMARY MULTI-USE TRAIL SECONDARY TRAILPUBLIC SIDEWALK PLANNING AREA CONNECTIVITY TRAIL CONNECTIONS EXISTING SIGNALIZED FULL MOVEMENT INTERSECTION FULL MOVEMENT INTERSECTION LIMITED MOVEMENT INTERSECTION PROPOSED SIGNALIZED FULL MOVEMENT INTERSECTION INTERNAL ROAD NETWORK CDOT ‘A’ LINE MINOR ACCESS MAJOR ACCESS 40 T H A V E N U E 22 CLEAR CREEK CROSSING 2.2.2 PLANNING AREA 1: MILL DISTRICT MILL DISTRICT Employment uses encouraging medium to high density development in area adjacent to I-70 and visible from Hwy 58. Consistent with intent, guidelines and standards set forth for design theme and architecture as well as site elements detailed in the Design Pattern Book. KEY MAP PLANNING AREA DIAGRAM 23DESIGN PATTERN BOOK DEVELOPMENT STANDARDS: MILL DISTRICT PERMITTED USES REFER TO CLEAR CREEK CROSSING OUTLINE DEVELOPMENT PLAN AMENDMENT FOR ALL PERMITTED USES SETBACKS AND BUILDING ORIENTATION PRIMARY EMPLOYMENT USES • NO MORE THAN 30% OF THE FRONTAGE OF PA-1 MAY HAVE SURFACE PARKING WITHIN 20 FEET OF A ROADWAY. PARKING MUST BE BUFFERED FROM THE ROADWAY BY LANDSCAPING AND / OR A BUILDING • MINIMUM SETBACK ADJACENT TO PA-2 SHALL BE 5’ PER STORY COMMERCIAL / RETAIL / OTHER USES PRIMARY STREET FRONTAGE: CLEAR CREEK DRIVE • AT LEAST 50% OF THE PROPERTY’S FRONTAGE ALONG CLEAR CREEK DRIVE MUST CONTAIN A BUILDING WITHIN THE REQUIRED 0-20 FOOT BUILD-TO AREA SECONDARY STREET FRONTAGE: 40TH AVENUE • AT LEAST 30% OF THE PROPERTY’S FRONTAGE ALONG 40TH AVENUE MUST CONTAIN A BUILDING WITHIN THE REQUIRED 0-20 FOOT BUILD-TO AREA • WHERE THE PROVIDED BUILD-TO EXCEEDS THE MINIMUM REQUIREMENT, THE EXCESS SHALL BE TRANSFERED TO MEET THE STANDARD ON THE OTHER STREET FRONTAGE • MINIMUM SETBACK ADJACENT TO PA-2 SHALL BE 5’ PER STORY • NOTE: BUILDING PLACEMENT, HEIGHT, DENSITY AND SETBACKS REFLECT THE SITE’S LOCATION AT THE JUNCTION OF A STATE HIGHWAY AND AN INTERSTATE FREEWAY MAXIMUM LOT COVERAGE 80% MINIMUM LANDSCAPE REQUIRED 20% MAXIMUM BUILDING HEIGHT PRIMARY EMPLOYMENT USES:90’-0” COMMERCIAL / RETAIL / OTHER SINGLE COMMERCIAL USES:62’-0” RESIDENTIAL USES:65’-0” MIXED USE (DEFINED AS VERTICAL INTEGRATION OF USES):90’-0” PARKING SURFACE AND/OR STRUCTURED PARKING PER SECTION 2.5 (PARKING AND SERVICE). ALL PARKING SHALL MEET THE CITY OF WHEAT RIDGE STANDARDS, CHAPTER 26, ARTICLE V, SEC. 26-501 BICYCLE PARKING BICYCLE PARKING PER SECTION 2.6 (BICYCLE PARKING)1 BICYCLE SPACE PER EVERY 20 AUTOMOBILE PARKING SPACES, BUT NO LESS THAN 4 SPACES BUILDINGS / ARCHITECTURE REFER TO SECTION 3.0 (BUILDING DESIGN) MATERIALS REFER TO SECTION 4.0 (MATERIALS) LANDSCAPE REFER TO SECTION 5.0 (LANDSCAPE) LIGHTING REFER TO SECTION 6.0 (LIGHTING) SIGNAGE REFER TO SECTION 7.0 (SIGNAGE) OTHER REQUIREMENTS PLAZA AND GATHERING AREA REQUIREMENT, REFER TO SECTION 2.10 PUBLIC ART REQUIREMENT, REFER TO SECTION 2.12 FIGURE 1: PLANNING AREA 1: EMPLOYMENT USES BUILDING ORIENTATION AND SETBACKS ILLUSTRATION (NOT TO SCALE) FIGURE 2: PLANNING AREA 1: COMMERCIAL / RETAIL / OTHER USESBUILDING ORIENTATION AND SETBACKS ILLUSTRATION (NOT TO SCALE) CLEA R C R E E K DRIV E 40 T H A V E N U E SETBACK: 5 FEET PER STORY SETBACK: 5 FEET PER STORY SETBACK: 5 FEET PER STORY NO MORE THAN 30% OF THE FRONTAGE OF PLANNING AREA 1 MAY HAVE SURFACE PARKING WITHIN 20 FEET OF THE ROADWAY. PARKING MUST BE BUFFERED BY LANDSCAPING AND / OR A BUILDING CLEA R C R E E K DRIVE 40 T H A V E N U E SETBACK: 5 FEET PER STORY AT LEAST 50% OF THE PROPERTY’S FRONTAGE ALONG CLEAR CREEK DRIVE MUST CONTAIN A BUILDING WITHIN THE REQUIRED 0-20 FOOT BUILD-TO AREA AT LEAST 30% OF THE PROPERTY’S FRONTAGE ALONG 40TH AVENUE MUST CONTAIN A BUILDING WITHIN THE REQUIRED 0-20 FOOT BUILD-TO AREA PA-1 PA-1 30 % 50% 30 % 24 CLEAR CREEK CROSSING SITE PLANNING: MILL DISTRICT FIGURE 3: PLANNING AREA 1PRIMARY AND SECONDARY FRONTAGE ILLUSTRATION (NOT TO SCALE) CLEA R C R E E K DRIV E 40 T H A V E N U E PRIMARY AND SECONDARY STREET FRONTAGE FOR THE PURPOSES OF CALCULATING BUILD-TO REQUIREMENTS SHALL NOT INCLUDE PRIMARY ACCESS DRIVES, AS ILLUSTRATED PA-1 25DESIGN PATTERN BOOK WAGONPA 8 VINEYARD HARVEST MILL PA 5PA 6 PA 7PA 2 PA 9 HOMESTEAD PA 1 PA 4 PA 4 PA 4 ZONING: SF RESIDENTIAL(EXISTING) CLEAR CR E E K D RIV E YOUNGFIELD STREET APPLEWOOD GOLF COURSE (PROSPECT RECREATION & PARK DISTRICT) PLANNED I-70 HOOK RAMPS RE G I O N A L WA T E R Q U A L I T Y ZONING: PD COMMERCIAL (VACANT) COORS’ WATER STORAGE ZONING: PD COMMERCIAL (VACANT) CLEAR CREEK PUBLIC GATHERING SPACE TRAILHEAD EXISTING CLEAR CREEK TRAIL PRIMARY MULTI-USE TRAIL SECONDARY TRAILPUBLIC SIDEWALK PLANNING AREA CONNECTIVITY TRAIL CONNECTIONS EXISTING SIGNALIZED FULL MOVEMENT INTERSECTION FULL MOVEMENT INTERSECTION LIMITED MOVEMENT INTERSECTION PROPOSED SIGNALIZED FULL MOVEMENT INTERSECTION INTERNAL ROAD NETWORK CDOT ‘A’ LINE MINOR ACCESS MAJOR ACCESS 40 T H A V E N U E 26 CLEAR CREEK CROSSING 2.2.3 PLANNING AREA 2: HOMESTEAD DISTRICT HOMESTEAD DISTRICT Residential uses encouraging medium to high density development at a location adjacent to I-70 and visible from Hwy 58. Consistent with intent, guidelines and standards set forth for design theme and architecture as well as site elements detailed in the Design Pattern Book. Flexibility to shift the Homestead District to other planning areas that allow residential uses. KEY MAP PLANNING AREA DIAGRAM 27DESIGN PATTERN BOOK DEVELOPMENT STANDARDS: HOMESTEAD DISTRICT PERMITTED USES REFER TO CLEAR CREEK CROSSING OUTLINE DEVELOPMENT PLAN AMENDMENT FOR ALL PERMITTED USES SITE PLANNING BUILDINGS SHALL BE PLACED ACCORDING TO THE SETBACKS OUTLINED BELOW. GIVEN PLANNING AREA’S ADJACENCY TO CLEAR CREEK TO THE NORTH AND MOUNTAIN VIEWS TO THE SOUTH, BUILDINGS SHALL BE PLACED TO CAPTURE VIEWS. PEDESTRIAN CONNECTIVITY TO ADJACENT USES AS WELL AS WITH THE TRAIL NETWORK IS REQUIRED. WHEN MULTI-FAMILY USES ARE PROPOSED IN OTHER PLANNING AREAS, THE FOLLOWING DEVELOPMENT STANDARDS FROM THE HOMESTEAD DISTRICT SHALL APPLY: MINIMUM LANDSCAPE REQUIRED, MAXIMUM BUILDING HEIGHT, PARKING, BICYCLE PARKING, BUILDINGS / ARCHITECTURE, MATERIALS, LANDSCAPE, LIGHTING, SIGNAGE, AND OTHER REQUIREMENTS. SETBACKS AND BUILDING ORIENTATION RESIDENTIAL USES PRIMARY FRONTAGE: CLEAR CREEK ORIENTATION • AT LEAST 50% OF THE PROPERTY’S FRONTAGE ALONG CLEAR CREEK MUST CONTAIN A BUILDING WITHIN 0-20 FEET OF THE PROPERTY LINE ORIENTED TOWARD CLEAR CREEK SECONDARY FRONTAGE: CLEAR CREEK DRIVE • AT LEAST 30% OF THE PROPERTY’S FRONTAGE ALONG CLEAR CREEK DRIVE MUST CONTAIN A BUILDING WITHIN THE REQUIRED 0-20 FOOT BUILD-TO AREA NON-RESIDENTIAL USES: PRIMARY FRONTAGE: CLEAR CREEK DRIVE • AT LEAST 50% OF THE PROPERTY’S FRONTAGE ALONG CLEAR CREEK DRIVE MUST CONTAIN A BUILDING WITHIN 0-20 FEET OF THE PROPERTY LINE SECONDARY FRONTAGE: INTERNAL DRIVE • AT LEAST 30% OF THE PROPERTY’S FRONTAGE ALONG THE INTERNAL DRIVE MUST CONTAIN A BUILDING WITHIN THE 0-20 FOOT BUILD-TO AREA • NOTE: BUILDINGS SHALL BE PLACED ACCORDING TO THE REQUIREMENTS OF THE USE AND IN CONSIDERATION OF THE CHARACTERISTICS OF THE SITE, WHILE PLACING A PRIORITY ON CIRCULATION AND WALKABILITY TO OTHER DISTRICTS INCLUDING THE ADJACENT CLEAR CREEK TRAIL MAXIMUM LOT COVERAGE 80% MINIMUM LANDSCAPE REQUIRED 20% MAXIMUM BUILDING HEIGHT SINGLE USE, COMMERCIAL:56’-0” MIXED USE (DEFINED AS VERTICAL INTEGRATION OF USES):90’-0” RESIDENTIAL USES:65’-0” PARKING SURFACE AND/OR STRUCTURED PARKING PER SECTION 2.5 (PARKING AND SERVICE). ALL PARKING SHALL MEET THE CITY OF WHEAT RIDGE STANDARDS, CHAPTER 26, ARTICLE V, SEC. 26-501 1.0 SPACE PER 1 BEDROOM MFR UNIT 2.0 SPACES PER 2-3 BEDROOM MFR UNIT 2.5 SPACES PER 4 BEDROOM MFR UNIT PLUS 1.0 GUEST SPACE PER 10 SPACES BICYCLE PARKING BICYCLE PARKING PER SECTION 2.6 (BICYCLE PARKING)1 BICYCLE SPACE PER EVERY 10 UNITS, BUT NO LESS THAN 3 SPACES BUILDINGS / ARCHITECTURE REFER TO SECTION 3.0 (BUILDING DESIGN) AND 3.10.2 (MULTI-FAMILY ARCHITECTURE) MATERIALS REFER TO SECTION 4.0 (MATERIALS) LANDSCAPE REFER TO SECTION 5.0 (LANDSCAPE) LIGHTING REFER TO SECTION 6.0 (LIGHTING) SIGNAGE REFER TO SECTION 7.0 (SIGNAGE) OTHER REQUIREMENTS PLAZA AND GATHERING AREA REQUIREMENT, REFER TO SECTION 2.10 PUBLIC ART REQUIREMENT, REFER TO SECTION 2.12 FIGURE 1: PLANNING AREA 2: RESIDENTIAL USES BUILDING ORIENTATION AND SETBACKS ILLUSTRATION (NOT TO SCALE) FIGURE 2: PLANNING AREA 2: NON-RESIDENTIAL USESBUILDING ORIENTATION AND SETBACKS ILLUSTRATION (NOT TO SCALE) CLE A R C R E E K D R I V E CLE A R C R E E K D R I V E AT LEAST 30% OF THE PROPERTY’S FRONTAGE ALONG CLEAR CREEK DRIVE MUST CONTAIN A BUILDING WITHIN 0-20 FEET OF THE PROPERTY LINE AT LEAST 50% OF THE PROPERTY’S FRONTAGE ALONG CLEAR CREEK MUST CONTAIN A BUILDING WITHIN 0-20 FEET OF THE PROPERTY LINE ORIENTED TOWARD THE CREEK AT LEAST 50% OF THE PROPERTY’S FRONTAGE ALONG CLEAR CREEK DRIVE MUST CONTAIN A BUILDING WITHIN 0-20 FEET OF THE PROPERTY LINE PRIMARY INTERNAL DRIVE: AT LEAST 30% OF THE PROPERTY’S FRONTAGE ALONG THE INTERNAL DRIVE MUST CONTAIN A BUILDING WITHIN THE REQUIRED 0-20 FOOT BUILD-TO AREA 50 % 5 0 % 30% 50% PA-2 PA-2 28 CLEAR CREEK CROSSING SITE PLANNING: HOMESTEAD DISTRICT CLEA R C R E E K DRIV E FIGURE 3: PLANNING AREA 2PRIMARY AND SECONDARY FRONTAGE ILLUSTRATION (NOT TO SCALE) PRIMARY STREET FRONTAGE FOR PURPOSES OF CALCULATING BUILD-TO REQUIREMENTS SHALL NOT INCLUDE PRIMARY ACCESS DRIVES, AS ILLUSTRATED INTERNAL DRIVE FRONTAGE FOR PURPOSES OF CALCULATING BUILD-TO REQUIREMENTS SHALL NOT INCLUDE PRIMARY ACCESS DRIVES, AS ILLUSTRATEDPA-2 29DESIGN PATTERN BOOK SITE PLANNING: HOMESTEAD DISTRICT WAGONPA 8 MILL HARVEST VINEYARD PA 5PA 6 PA 7 PA 4PA 4PA 3 PA 1 HOMESTEAD PA 9 ZONING: PD COMMERCIAL (VACANT) PA 2 ZONING: SF RESIDENTIAL (EXISTING) YOUNGFIELD STREET APPLEWOOD GOLF COURSE (PROSPECT RECREATION & PARK DISTRICT) PLANNED I-70 HOOK RAMPS RE G I O N A L WATE R Q UAL I T Y ZONING: PD COMMERCIAL (VACANT) COORS’ WATER STORAGE CLEAR CREEK PUBLIC GATHERING SPACE TRAILHEAD EXISTING CLEAR CREEK TRAIL PRIMARY MULTI-USE TRAIL SECONDARY TRAILPUBLIC SIDEWALK PLANNING AREA CONNECTIVITY TRAIL CONNECTIONS EXISTING SIGNALIZED FULL MOVEMENT INTERSECTION FULL MOVEMENT INTERSECTION LIMITED MOVEMENT INTERSECTION PROPOSED SIGNALIZED FULL MOVEMENT INTERSECTION INTERNAL ROAD NETWORK CDOT ‘A’ LINE MINOR ACCESS MAJOR ACCESS CLEAR CR E E K D RIV E 40 T H AVE N U E WAGONPA 8 MILL HARVEST VINEYARD PA 5PA 6 PA 7 PA 4PA 4PA 3 PA 1 PA 2 HOMESTEAD PA 9 ZONING: PDCOMMERCIAL (VACANT) ZONING: SF RESIDENTIAL(EXISTING) COORS’ WATER STORAGE YOUNGFIELD STREET APPLEWOOD GOLF COURSE (PROSPECT RECREATION & PARK DISTRICT) PLANNED I-70HOOK RAMPS RE G I O N A L WATE R Q UAL I T Y ZONING: PD COMMERCIAL(VACANT) CLEAR CREEK PUBLIC GATHERING SPACE TRAILHEAD EXISTING CLEAR CREEK TRAIL PRIMARYMULTI-USE TRAIL SECONDARY TRAILPUBLIC SIDEWALK PLANNING AREA CONNECTIVITY TRAIL CONNECTIONS EXISTING SIGNALIZEDFULL MOVEMENTINTERSECTION FULL MOVEMENTINTERSECTION LIMITED MOVEMENTINTERSECTIONPROPOSED SIGNALIZEDFULL MOVEMENTINTERSECTION INTERNAL ROAD NETWORK CDOT ‘A’ LINE MINOR ACCESS CROSSING DRIVEPASEO MAJOR ACCESS 40 T H AVE N U E CLEAR CREE K D RIV E 30 CLEAR CREEK CROSSING VINEYARD DISTRICT Planning Area 3: Commercial uses including retail at a highly visible and accessible location adjacent to I-70. Planning Area 4: Commercial uses including retail and restaurant on highly visible and accessible pad locations north and south of the planned westbound I-70 hook ramps. Consistent with intent, guidelines and standards set forth for design theme and architecture as well as site elements detailed in the Design Pattern Book. KEY MAP PLANNING AREA DIAGRAM 2.2.4 PLANNING AREA 3-4: VINEYARD DISTRICT PERMITTED USES REFER TO CLEAR CREEK CROSSING OUTLINE DEVELOPMENT PLAN AMENDMENT FOR ALL PERMITTED USES SITE PLANNING BUILDINGS SHALL BE PLACED ACCORDING TO THE SETBACKS OUTLINED BELOW. BUILD-TO STANDARDS FOR PLANNING AREA 3 SHALL BE REQUIRED ON CLEAR CREEK DRIVE, 40TH AVENUE AND/OR PRIVATE INTERNAL DRIVES. SETBACKS AND BUILDING ORIENTATION PRIMARY FRONTAGE: CLEAR CREEK DRIVE • AT LEAST 50% OF THE PROPERTY’S FRONTAGE ALONG CLEAR CREEK DRIVE MUST CONTAIN A BUILDING OR LANDSCAPE WALL WITHIN THE REQUIRED 0-20’ FOOT BUILD-TO AREA AS CALCULATED FROM CROSSING DRIVE TO PA4 ENTRANCE. SECONDARY FRONTAGE: 40TH AVENUE • AT LEAST 50% OF THE PROPERTY’S FRONTAGE ALONG 40TH MUST CONTAIN A BUILDING WITHIN THE REQUIRED 0-50 FOOT BUILD-TO AREA MEASURED FROM THE RIGHT OF WAY. REFER TO SECTION ILLUSTRATIVE ON PAGE 32. • WHERE PROVIDED BUILD-TO EXCEEDS THE MINIMUM REQUIREMENT, THE REQUIRED BUILD-TO REQUIREMENT ALONG THE OTHER STREET FRONTAGE MAY BE REDUCED BY AN EQUAL AMOUNT. THIS TRANSFERABILITY APPLIES TO 40TH AVENUE, ‘ CLEAR CREEK DRIVE, AND THE INTERNAL PRIVATE DRIVE • A SETBACK OF 5 FEET PER STORY SHALL APPLY FROM THE PROPERTY LINE ABUTTING INTERSTATE 70 • MODIFICATIONS AND VARIATIONS TO THE BUILD-TO CAN BE APPROVED DURING THE SDP PROCESS, WHERE THE INTENT OF THE BUILD-TO REQUIREMENT IS BEING MET • ENSURE ALL PARKING IS SCREENED AND DIRECT PEDESTRIAN CONNECTIONS ARE PROVIDED. MAXIMUM LOT COVERAGE 80% MINIMUM LANDSCAPE REQUIRED 20% MAXIMUM BUILDING HEIGHT SINGLE USE, COMMERCIAL:56’-0” MIXED USE (DEFINED AS VERTICAL INTEGRATION OF USES):90’-0” RESIDENTIAL USES:65’-0” PARKING SURFACE AND/OR STRUCTURED PARKING PER SECTION 2.5 (PARKING AND SERVICE). ALL PARKING SHALL MEET THE CITY OF WHEAT RIDGE STANDARDS, CHAPTER 26, ARTICLE V, SEC. 26-501 1.0 SPACE PER 1 BEDROOM MFR UNIT 2.0 SPACES PER 2-3 BEDROOM MFR UNIT 2.5 SPACES PER 4 BEDROOM MFR UNIT PLUS 1.0 GUEST SPACE PER 10 SPACES BICYCLE PARKING BICYCLE PARKING PER SECTION 2.6 (BICYCLE PARKING)1 BICYCLE SPACE PER EVERY 10 UNITS, BUT NO LESS THAN 3 SPACES BUILDINGS / ARCHITECTURE REFER TO SECTION 3.0 (BUILDING DESIGN) AND 3.10.2 (MULTI-FAMILY ARCHITECTURE) MATERIALS REFER TO SECTION 4.0 (MATERIALS) LANDSCAPE REFER TO SECTION 5.0 (LANDSCAPE) LIGHTING REFER TO SECTION 6.0 (LIGHTING) SIGNAGE REFER TO SECTION 7.0 (SIGNAGE) OTHER REQUIREMENTS PUBLIC ART REQUIREMENT, REFER TO SECTION 2.12 PLAZA AND GATHERING AREA REQUIREMENT, REFER TO SECTION 2.10 31DESIGN PATTERN BOOK DEVELOPMENT STANDARDS: VINEYARD DISTRICT PLANNING AREA 3 PERMITTED USES REFER TO CLEAR CREEK CROSSING OUTLINE DEVELOPMENT PLAN AMENDMENT FOR ALL PERMITTED USES SITE PLANNING BUILD-TO STANDARDS ARE NOT REQUIRED ON CLEAR CREEK DRIVE IN PLANNING AREA 4 SETBACKS AND BUILDING ORIENTATION FRONT (ADJ. STREET):15’-0” SIDE (ADJ. STREET):10’-0” REAR (ADJ. STREET):15’-0” MAXIMUM LOT COVERAGE 80% MINIMUM LANDSCAPE REQUIRED 20% MAXIMUM BUILDING HEIGHT 50’-0” PARKING SURFACE AND/OR STRUCTURE PARKING PER SECTION 2.3.4 (PARKING AND SERVICE) AND SECTION 3.8 (PARKING STRUCTURES) BICYCLE PARKING BICYCLE PARKING PER SECTION 2.4.1 (BICYCLE PARKING)1 BICYCLE SPACE PER EVERY 20 AUTOMOBILE PARKING SPACES, BUT NO LESS THAN 4 SPACES BUILDINGS / ARCHITECTURE REFER TO SECTION 3.0 (BUILDING DESIGN) MATERIALS REFER TO SECTION 4.0 (MATERIALS) LANDSCAPE REFER TO SECTION 5.0 (LANDSCAPE) LIGHTING REFER TO SECTION 6.0 (LIGHTING) SIGNAGE REFER TO SECTION 7.0 (SIGNAGE) 0-50’ BUILD TO 2 SECONDARY FRONTAGE BUILD-TO REQUIREMENT 32 CLEAR CREEK CROSSING PLANNING AREA 4 DEVELOPMENT STANDARDS: VINEYARD DISTRICT (CONT.) FIGURE 1: PLANNING AREAS 3 & 4: ALL ALLOWABLE USESBUILDING ORIENTATION AND SETBACKS ILLUSTRATION (NOT TO SCALE) CLEAR CREEK DRIVE 40 T H A V E N U E I-70 HOOK RAMPS AT LEAST 50% OF THE PROPERTY’S FRONTAGE ALONG 40TH AVENUE MUST CONTAIN A BUILDING WITHIN THE REQUIRED 0-50 FOOT BUILD-TO AREA MEASURED FROM THE RIGHT OF WAY. 50 % 50% PARKING MUST BE BUFFERED BY LANDSCAPING AND / OR A BUILDING AT LEAST 50% OF THE PROPERTY’S FRONTAGE ALONG CLEAR CREEK DRIVE MUST CONTAIN A BUILDING OR LANDSCAPE WALL WITHIN THE REQUIRED 0-20 FOOT BUILD-TO AREA AS CALCULATED FROM CROSSING DRIVE TO PA4 ENTRANCE. FIGURE 2: PLANNING AREAS 3 & 4PRIMARY AND SECONDARY FRONTAGE ILLUSTRATION (NOT TO SCALE) SETBACK: 5 FEET PER STORY CLEAR CREEK DRIVE CROSSING DRIVE CROSSING DRIVE 40 T H A V E N U E I-70 HOOK RAMPS PRIMARY AND SECONDARY STREET FRONTAGE FOR PURPOSES OF CALCULATING BUILD-TO REQUIREMENTS SHALL NOT INCLUDE PRIMARY ACCESS DRIVES, AS ILLUSTRATED PA-3 PA-3 PA-4 PA-4 PA-4 PA-4 PARKING MUST BE BUFFERED BY LANDSCAPING AND / OR A BUILDING PARKING MUST BE BUFFERED BY LANDSCAPING AND / OR A BUILDING 33DESIGN PATTERN BOOK SITE PLANNING: VINEYARD DISTRICT WAGONPA 8 MILL HARVEST VINEYARD PA 5PA 6 PA 7 PA 4PA 4 PA 3 PA 1 PA 2 HOMESTEAD PA 9 ZONING: PD COMMERCIAL (VACANT) ZONING: SF RESIDENTIAL (EXISTING) COORS’ WATER STORAGE YOUNGFIELD STREET APPLEWOOD GOLF COURSE (PROSPECT RECREATION & PARK DISTRICT) PLANNED I-70 HOOK RAMPS RE G I O N A L WATE R Q UAL I T Y ZONING: PD COMMERCIAL (VACANT) CLEAR CREEK PUBLIC GATHERING SPACE TRAILHEAD EXISTING CLEAR CREEK TRAIL PRIMARY MULTI-USE TRAIL SECONDARY TRAILPUBLIC SIDEWALK PLANNING AREA CONNECTIVITY TRAIL CONNECTIONS EXISTING SIGNALIZED FULL MOVEMENT INTERSECTION FULL MOVEMENT INTERSECTION LIMITED MOVEMENT INTERSECTIONPROPOSED SIGNALIZED FULL MOVEMENT INTERSECTION INTERNAL ROAD NETWORK CDOT ‘A’ LINE MINOR ACCESS CROSSING DRIVE PASEO MAJOR ACCESS 40 T H AVE N U E CLEAR CR E E K D RIV E WAGONPA 8 MILL HARVEST VINEYARD PA 5PA 6 PA 7 PA 4PA 4PA 3 PA 1 PA 2 HOMESTEAD PA 9 ZONING: PDCOMMERCIAL (VACANT) ZONING: SF RESIDENTIAL(EXISTING) COORS’ WATER STORAGE YOUNGFIELD STREET APPLEWOOD GOLF COURSE (PROSPECT RECREATION & PARK DISTRICT) PLANNED I-70HOOK RAMPS RE G I O N A L WATE R Q UAL I T Y ZONING: PD COMMERCIAL(VACANT) CLEAR CREEK PUBLIC GATHERING SPACE TRAILHEAD EXISTING CLEAR CREEK TRAIL PRIMARYMULTI-USE TRAIL SECONDARY TRAILPUBLIC SIDEWALK PLANNING AREA CONNECTIVITY TRAIL CONNECTIONS EXISTING SIGNALIZEDFULL MOVEMENTINTERSECTION FULL MOVEMENTINTERSECTION LIMITED MOVEMENTINTERSECTIONPROPOSED SIGNALIZEDFULL MOVEMENTINTERSECTION INTERNAL ROAD NETWORK CDOT ‘A’ LINE MINOR ACCESS CROSSING DRIVEPASEO MAJOR ACCESS 40 T H AVE N U E CLEAR CREE K D RIV E 34 CLEAR CREEK CROSSING HARVEST DISTRICT Planning Area 5: Commercial uses including retail, restaurant and hotel on accessible pad sites along Clear Creek Drive. Planning Area 6: Commercial uses including retail, restaurant and entertainment at a highly visible and accessible location adjacent to I-70. Planning Area 7: Commercial uses including retail, restaurant and hotel on accessible pad sites along Clear Creek Drive at the 40th Avenue intersection. Consistent with intent, guidelines and standards set forth for design theme and architecture as well as site elements detailed in the Design Pattern Book. KEY MAP PLANNING AREA DIAGRAM 2.2.5 PLANNING AREA 5-7: HARVEST DISTRICT PERMITTED USES REFER TO CLEAR CREEK CROSSING OUTLINE DEVELOPMENT PLAN AMENDMENT FOR ALL PERMITTED USES SITE PLANNING BUILDINGS SHALL BE PLACED ACCORDING TO THE SETBACKS OUTLINED BELOW. BUILD-TO STANDARDS ARE NOT REQUIRED ON CLEAR CREEK DRIVE IN PLANNING AREA 5, 6, OR 7. WHEN MULTI-FAMILY USES ARE PROPOSED IN THE HARVEST DISTRICT (PA-5, PA- 6, OR PA-7), THE FOLLOWING DEVELOPMENT STANDARDS FROM THE HOMESTEAD DISTRICT SHALL APPLY: MINIMUM LANDSCAPE REQUIRED MAXIMUM BUILDING HEIGHT, PARKING, BICYCLE PARKING, BUILDINGS / ARCHITECTURE, MATERIALS, LANDSCAPE, LIGHTING, SIGNAGE, AND OTHER REQUIREMENTS SETBACKS AND BUILDING ORIENTATION PLANNING AREA 5 • MINIMUM SETBACK IS 5’ PER STORY• WHERE DEVELOPMENT ABUTS A LOW DENSITY RESIDENTIAL USE, A 20 FOOT SETBACK LANDSCAPED WITH GRASS AND TREES AND/OR SHRUBS SHALL APPLY PLANNING AREA 6 • BUILDINGS SHALL BE ORIENTED PROXIMATE TO PRIMARY PEDESTRIAN ROUTES WITHIN AND AMONG THE PLANNING AREA, TO BE APPROVED DURING SDP REVIEW• ALONG THE SOUTHERN AND WESTERN PROPERTY LINES OF THE PLANNING AREA, A MINIMUM SETBACK OF 5 FEET PER STORY SHALL APPLY• WHERE DEVELOPMENT ABUTS A LOW DENSITY RESIDENTIAL USE, A 20 FOOT SETBACK LANDSCAPED WITH GRASS AND TREES AND/OR SHRUBS SHALL APPLY PLANNING AREA 7: • MINIMUM SETBACK OF 5 FEET PER STORY SHALL APPLY MAXIMUM LOT COVERAGE 80% MINIMUM LANDSCAPE REQUIRED 20% MAXIMUM BUILDING HEIGHT 65’-0” PARKING SURFACE AND/OR STRUCTURE PARKING PER SECTION 2.5 (PARKING AND SERVICE). BICYCLE PARKING BICYCLE PARKING PER SECTION 2.6 (BICYCLE PARKING)1 BICYCLE SPACE PER EVERY 20 AUTOMOBILE PARKING SPACES, BUT NO LESS THAN 4 SPACES BUILDINGS / ARCHITECTURE REFER TO SECTION 3.0 (BUILDING DESIGN) MATERIALS REFER TO SECTION 4.0 (MATERIALS) LANDSCAPE REFER TO SECTION 5.0 (LANDSCAPE) LIGHTING REFER TO SECTION 6.0 (LIGHTING) SIGNAGE REFER TO SECTION 7.0 (SIGNAGE) STRUCTURAL OVERHEAD “GATEWAY” ELEMENT/SIGNAGE ALLOWED ON CROSSING DRIVE. OTHER REQUIREMENTS PLAZA AND GATHERING AREA REQUIREMENT, REFER TO SECTION 2.10 PUBLIC ART REQUIREMENT, REFER TO SECTION 2.12 35DESIGN PATTERN BOOK DEVELOPMENT STANDARDS: HARVEST DISTRICT 23CLEAR CREEK CROSSING WHEAT RIDGE, CO | AUGUST, 2017 NEIGHBORHOOD TRAIL CONNECTION *NOT TO SCALE - applies to all graphics on this page. Multi-use trail and sidewalk connections will encourage residents, workers and visitors alike to enjoy the outdoors and stay awhile. With links to Clear Creek as well as connections to the trail connection to Applewood Golf Course planned by the Prospect Recreation and Park District, it is an important amenity to Clear Creek Crossing. Wider than typical and with offsite connections, the multi-use trail will be suitable for walkers, cyclists and families and will include wayfinding signage, benches and natural landscaping. Parking and a small shelter for users will be located at the northern end of Clear Creek Drive, where the network connects to the Clear Creek Regional Trail. Note: Both of the above trail alignment and amenity graphics are conceptual in nature and subject to change pursuant to future approvals by the City of Wheat Ridge NORTH MULTI-USE TRAIL PROPOSED RETAIL PARKING TRAIL MARKER TRAIL CORRIDOR CROSS-SECTION EXISTING POND EXISTING TREES MULTI-USE TRAIL DRAINAGE SWALE CROSSING EXISTING DRAINAGE SWALE PROPERTY LINE PROPOSED RETAIL (HARVEST DISTRICT) EXISTING RESIDENTIAL TRAIL CORRIDOR CROSS-SECTION RETAIL CONNECTION FUTURE CONNECTION TO PROSPECT DISTRICT BY OTHERS CIRCULATION SHADE STRUCTURE PARKING REGIONAL WATER QUALITY EXISTING POND CLEAR CREEK CLEA R C R E E K D R I V E 10’ MULTI-USE TRAIL EXISTING CLEAR CREEK TRAIL EXISTING TREES 6’ SIDEWALK PARALLEL PARKING BIKE RACK & MAP KIOSK SIGN KIOSK CONNECTION TO CLEAR CREEK TRAIL 23CLEAR CREEK CROSSING WHEAT RIDGE, CO | AUGUST, 2017 NEIGHBORHOOD TRAIL CONNECTION *NOT TO SCALE - applies to all graphics on this page. Multi-use trail and sidewalk connections will encourage residents, workers and visitors alike to enjoy the outdoors and stay awhile. With links to Clear Creek as well as connections to the trail connection to Applewood Golf Course planned by the Prospect Recreation and Park District, it is an important amenity to Clear Creek Crossing. Wider than typical and with offsite connections, the multi-use trail will be suitable for walkers, cyclists and families and will include wayfinding signage, benches and natural landscaping. Parking and a small shelter for users will be located at the northern end of Clear Creek Drive, where the network connects to the Clear Creek Regional Trail. Note: Both of the above trail alignment and amenity graphics are conceptual in nature and subject to change pursuant to future approvals by the City of Wheat Ridge NORTH MULTI-USE TRAIL PROPOSED RETAIL PARKING TRAIL MARKER TRAIL CORRIDOR CROSS-SECTION EXISTING POND EXISTING TREES MULTI-USE TRAIL DRAINAGE SWALE CROSSING EXISTING DRAINAGE SWALE PROPERTY LINE PROPOSED RETAIL (HARVEST DISTRICT) EXISTING RESIDENTIAL TRAIL CORRIDOR CROSS-SECTION RETAIL CONNECTION FUTURE CONNECTION TO PROSPECT DISTRICT BY OTHERS CIRCULATION SHADE STRUCTURE PARKING REGIONAL WATER QUALITY EXISTING POND CLEAR CREEK CLEA R C R E E K D R I V E 10’ MULTI-USE TRAIL EXISTING CLEAR CREEK TRAIL EXISTING TREES 6’ SIDEWALK PARALLEL PARKING BIKE RACK & MAP KIOSK SIGN KIOSK CONNECTION TO CLEAR CREEK TRAIL 23CLEAR CREEK CROSSINGWHEAT RIDGE, CO | AUGUST, 2017 NEIGHBORHOOD TRAIL CONNECTION *NOT TO SCALE - applies to all graphics on this page. Multi-use trail and sidewalk connections will encourage residents, workers and visitors alike to enjoy the outdoors and stay awhile. With links to Clear Creek as well as connections to the trail connection to Applewood Golf Course planned by the Prospect Recreation and Park District, it is an important amenity to Clear Creek Crossing. Wider than typical and with offsite connections, the multi-use trail will be suitable for walkers, cyclists and families and will include wayfinding signage, benches and natural landscaping. Parking and a small shelter for users will be located at the northern end of Clear Creek Drive, where the network connects to the Clear Creek Regional Trail. Note: Both of the above trail alignment and amenity graphics are conceptual in nature and subject to change pursuant to future approvals by the City of Wheat Ridge NORTH MULTI-USE TRAIL PROPOSED RETAIL PARKING TRAIL MARKER TRAIL CORRIDOR CROSS-SECTION EXISTING POND EXISTING TREES MULTI-USE TRAIL DRAINAGE SWALE CROSSING EXISTING DRAINAGE SWALE PROPERTY LINE PROPOSED RETAIL (HARVEST DISTRICT) EXISTING RESIDENTIAL TRAIL CORRIDOR CROSS-SECTION RETAIL CONNECTION FUTURE CONNECTION TO PROSPECT DISTRICT BY OTHERS CIRCULATION SHADE STRUCTURE PARKING REGIONAL WATER QUALITY EXISTING POND CLEAR CREEK CLEA R C R E E K D R I V E 10’ MULTI-USE TRAIL EXISTING CLEAR CREEK TRAIL EXISTING TREES 6’ SIDEWALKPARALLEL PARKING BIKE RACK & MAP KIOSK SIGN KIOSK CONNECTION TO CLEAR CREEK TRAIL 36 CLEAR CREEK CROSSING WAGON DISTRICT Multi-use trail, open space and water storage land uses, connected by a pedestrian network that links to the Clear Creek Regional Trail. Consistent with intent, guidelines and standards set forth for design theme and architecture as well as site elements detailed in the Design Pattern Book. KEY MAP MULTI-USE TRAIL 2.2.6 PLANNING AREA 8: WAGON DISTRICT PERMITTED USES REFER TO CLEAR CREEK CROSSING OUTLINE DEVELOPMENT PLAN AMENDMENT FOR ALL PERMITTED USES SETBACKS 10’-0” FROM ALL PROPERTY LINES BUILDING ORIENTATION N/A MAXIMUM LOT COVERAGE 20% MINIMUM LANDSCAPE REQUIRED 80% MAXIMUM BUILDING HEIGHT 35’-0” UPPER STORY STEPBACKS N/A OPEN SPACE REFER TO SECTION 2.11 (OPEN SPACE AND VIEWS) TRAILS AND SIDEWALKS INTERCONNECTED SYSTEM INCLUDES SIDEWALKS, BIKE PATHS, MULTI-USE TRAILS AND TRAIL HEADS. CIRCULATION DESIGN PER SECTION 2.2.4.2 (PUBLIC TRAILS, SIDEWALKS AND BIKE LANES) AND TRAIL AMENITIES PER SECTION 5.6 (TRAIL FURNISH-INGS). PARKING SURFACE PARKING LOT AND STREET PARKING SHALL SERVE THE CLEAR CREEK TRAIL AT THE CLEAR CREEK DRIVE CUL-DE-SAC TERMINATION, PER SECTION 2.3.3 (PUBLIC STREET SECTIONS). ALL PARKING SHALL MEET THE CITY OF WHEAT RIDGE STAN-DARDS, CHAPTER 26, ARTICLE V, SEC. 26-501 BICYCLE PARKING BICYCLE PARKING PER SECTION 2.6 (BICYCLE PARKING) AND SECTION 5.6 (TRAIL FURNISHING)1 BICYCLE SPACE PER EVERY 20 AUTOMOBILE PARKING SPACES, BUT NO LESS THAN 4 SPACES BUILDINGS / ARCHITECTURE REFER TO SECTION 3.0 (BUILDING DESIGN) MATERIALS REFER TO SECTION 4.0 (MATERIALS) LANDSCAPE REFER TO SECTION 5.0 (LANDSCAPE) LIGHTING REFER TO SECTION 6.0 (LIGHTING) SIGNAGE REFER TO SECTION 7.0 (SIGNAGE) 37DESIGN PATTERN BOOK DEVELOPMENT STANDARDS: WAGON DISTRICT 38 CLEAR CREEK CROSSING 2.3 STREETS Access to the surrounding thoroughfares will provide multiple opportunities to enter the development including connections planned for the Project density and trips produced. Four access points are planned to accommodate the development, including a direct access to and from Interstate 70 through the use of planned hook ramps, a 40th Avenue underpass connection to Youngfield Road, a connection to the south to 32nd Avenue and a future extension of Clear Creek Drive to the north of Clear Creek Crossing and connecting with Highway 58. There are two primary streets within Clear Creek Crossing, both extending and connecting to existing streets adjacent to the Site. Clear Creek Drive is a planned four-lane street with a dedicated turning lane extending southerly to its alignment with the existing Youngfield Service Rd, where it connects to 32nd Ave at a signalized intersection, just west of the existing I-70 freeway bridge. To the north, Clear Creek Drive will cross a planned signalized intersection with the planned I-70 ramps, aligned at approximately 38th Ave, after which the collector street will cross the Site diagonally to the northwest, intersecting with 40th Ave. Clear Creek Drive will terminate near the northwest boundary of the Site in a cul-de-sac near a planned trailhead and trail, which will connect to the existing Clear Creek Regional Trail, along the creek. A future phase of the development to the north and west future phase eventually will extend the street beyond the cul-de-sac to its proposed connection with Hwy 58. The other planned primary street which runs east/west within the Site, 40th Avenue is a two-lane street with a dedicated turning lane aligned to connect to existing 40th Ave, just east of the Site boundary at its intersection with Youngfield Service Rd. The existing 40th Ave is also a two-lane street with a dedicated turning lane, extending westerly, under the I-70 40th Ave bridge where the street intersects and terminates at Youngfield Rd. The Project will require a variety of intersection types and design to enhance safety and connectivity throughout the site. Within Clear Creek Crossing, there are four signalized full movement (primary) intersections and five additional full movement and two limited movement intersections at various planned drive locations, primarily along Clear Creek Dr. Treatments of the planned primary intersections, including the I-70 ramp entrance to Clear Creek Dr, as well as the 40th Ave and Clear Creek Dr intersection may utilize design enhancements to include, raised crosswalks, change in pavement pattern and/or materials and additional signage. 39DESIGN PATTERN BOOK 2. 3 S T R E E T M A P NORTH 40 CLEAR CREEK CROSSING 2.3.1 PUBLIC STREET DESIGN AND CIRCULATION DESIGN INTENT • Introduce a street and sidewalk pattern, orientation, and hierarchy that encourages walkability between and through the Districts. • Design and construct streets that support a multi-modal environment, including vehicular, pedestrian and bicycle traffic. • The streetscape treatments should be an element that provides continuity throughout the Project. • Maintain pedestrian safety at primary intersections within the Project. • Signage on streets should be a cohesive design element that clearly identifies the Project and its users from the streets DESIGN STANDARDS • Ensure clear sight lines are maintained at public street intersections to provide for vehicular, pedestrian, and bicycle safety. • Public street design shall follow the appropriate street section templates included in 2.3.3 Public Street Sections in this document. • Clear lane marking and signs for bicycle and vehicle travel shall be maintained throughout the Project’s public streets. • Vehicle access driveways on public streets shall meet the following requirements: a. No vehicle access driveways may be closer than twenty-five (25) feet to any property line except when used for joint access for two (2) or more parcels within a planning area. Flexibility in this requirement is allowed should the Planning Areas be further subdivided in the future. b. Vehicle access drives on the same parcel shall be spaced at not less than 100’ intervals. c. Curb cuts in commercial districts shall not be more than 35’ in width when serving an individual parcel and shall not in any instance be less than 20’. d. All curb cuts and driveways shall be not less than 10 degrees off perpendicular to the street it serves. • Any potential vehicular traffic conflicts with users of multi-use trails shall be minimized. • Tree lawns (area between sidewalk and street) shall be landscaped with street trees and sod, or in lieu of sod a combination of shrubs, ornamental grasses, and perennials. • Street tree selection and planting design along public streets shall be designed to unify the project through consistent application of landscape patterns. • Landscape design within tree lawns shall not interfere with walkability, accessibility, or safety along public streets. • RTD Bus Transfer Station to be designed and constructed within Clear Creek Crossing to provide connectivity to the remainder of the Wheat Ridge networks and greater metro area. There is a collective commitment from both the public and private stakeholders to make this a reality, refer to Multi-Modal section 2.4.4. for more details. DESIGN GUIDELINES • Shared curb cuts and driveways are encouraged between multiple parcels. Where access points are shared or where adherence to these standards would leave a parcel without vehicular access, curb cut setback or spacing requirements may be adjusted. • Use of wayfinding signage to communicate access to trail connection amenities is highly encouraged. Provide wayfinding signage at key locations along public streets. • Use of enhanced paving crosswalks or other alternative methods of making pedestrian travel for clarity and safety is highly encouraged. • Landscape islands with pedestrian walkways may be incorporated at street intersections, amenity spaces, or building entrances creating clear separation from vehicular and pedestrian circulation. Vehicular, Pedestrian and Bicycle Network Landscaped streetscape Enhanced paving at crosswalks 41DESIGN PATTERN BOOK 2.3.2 PRIVATE STREET DESIGN AND CIRCULATION Pedestrian walking zone DESIGN STANDARDS • Internal streets shall include a Pedestrian Walking Zone (sidewalk) and an Amenity Zone. • Pedestrian walking zones shall be unobstructed and clear along all streets. Private zones should connect to adjacent streets and Walking Zones through a combination of concrete w/ pattern, texture, or concrete pavers. • The Amenity Zone shall be a minimum of six ft. (6’) wide and contain trees, pedestrian lighting, streetscape elements, wayfinding, signage, and furnishings to maintain Project continuity . • Pedestrian Walking Zones and bicycle lanes shall prioritize safety in design, particularly in areas near the planned I-70 ramps. • The branching height of mature trees shall be a minimum of eight (8’) feet in height for unobstructed Walking Zones. • Walking Zones shall be organized to create a continuity of walkable areas throughout the Project. • Refer to Section 2.3.5 for Crossing Drive Paseo requirements. DESIGN GUIDELINES • Specialty intersection treatments are encouraged to support pedestrian traffic. • Throughout the Project the streets should be visually cohesive through the use of similar or complementary streetscape elements, hardscape treatments and planting. • Street trees should be selected to create a continuous canopy at maturity allowing 30’ spacing where available. • A specialty paving system or pattern, with or without a change in material is encouraged at primary street intersections with the Walking Zone. • Signage on streets should be a cohesive design element that clearly identifies the Project and its users from the streets. DESIGN INTENT • Assure through internal streets that traffic is dispersed efficiently and safely providing ease of entry to the Project, as well as exit from the various Districts. • Establish logical, safe and attractive connections to and throughout the development. • At Project’s vehicular entry points, provide clear separation from bicycles and pedestrians. • Minimize conflicts between vehicles and pedestrians by limiting curb cuts along pedestrian centric streets. • Encourage site access drives that promote effective circulation among adjacent parcels within the Project. Landscaped amenity zone Landscaping to enhance pedestrian zones 42 CLEAR CREEK CROSSING 32ND AVENUE AB C 2. 3 . 3 P U B L I C S T R E E T S E C T I O N NORTH Pr o p o s e d A c c e s s P o i n t 43DESIGN PATTERN BOOK 2.3.3 PUBLIC STREET SECTIONS (CONT.) 44 CLEAR CREEK CROSSING 2.3.3 PUBLIC STREET SECTIONS (CONT.) 45DESIGN PATTERN BOOK 2.3.4 CONCEPTUAL PRIVATE STREET SECTION The above conceptual private street section is intended to provide an idea of the spatial feel of the internal private drives. Actual internal access drives will be proposed, reviewed and approved by the City of Wheat Ridge at the time of the Specific Development Plan. The above graphic demonstrates two street section instances, the left demonstrating a street abutting a parking field primarily applicable to the Harvest and Mill Districts and the right side of the section demonstrating a more pedestrian oriented section likely to be proposed in the Vineyard District. Detached walks will be provided on both sides of the drives throughout the Vineyard District. SE C T I O N SE C T I O N P A S E O 2 SE C T I O N P A S E O 3 PAS E O 1 RA I S E D I N T E R S E C T I O N 60 - 6 2 ’ R . O . W . 70 - 7 2 ’ R . O . W . 51 - 5 3 ’ R . O . W . SE C T I O N PAS E O Pr o p o s e d A c c e s s P o i n t gr a p h i c e n l a r g e m e n t o f ra i s e d i n t e r s e c t i o n 1 2 3 46 CLEAR CREEK CROSSING 2. 3 . 5 C R O S S I N G D R I V E P A S E O S E C T I O N S A N D S T A N D A R D S NORTH 2.5’ CURB AND GUTTER 2.5’ CURB AND GUTTER 12 ’ M U L T I P U R P O S E P A T H 8’ A M E N I T Y Z O N E 10 ’ L A N E 10 ’ L A N E 4’ B I K E L A N E 6’ T R E E L A W N 6’ W A L K 11 ’ T U R N L A N E 39’ FL. TO FL. 70’-72’ PRIVATE TRACT72’ SHOWN ABOVE CROSSINGS DRIVE 2.5’ CURB AND GUTTER 1.5’ CURB AND GUTTER 12 ’ M U L T I P U R P O S E P A T H 11 ’ L A N E 10 ’ T U R N L A N E 11 ’ L A N E 6’ T R E E L A W N 6’ W A L K 35’ FL. TO FL. 60’-62’ PRIVATE TRACT62’ SHOWN ABOVE CROSSINGS DRIVE 2.5’ CURB AND GUTTER 1.5’ CURB AND GUTTER 12 ’ M U L T I P U R P O S E P A T H 11 ’ L A N E 12 ’ L A N E 6’ T R E E L A W N 6’ W A L K 26’ FL. TO FL. 51’-53’ PRIVATE TRACT53’ SHOWN ABOVECROSSINGS DRIVECROSSING DRIVE | SECTION PASEO 1 STRING LIGHTS STRING LIGHTS STRING LIGHTS CROSSING DRIVE | SECTION PASEO 2 CROSSING DRIVE | SECTION PASEO 3 13’6” 13’6” 13’6” 47DESIGN PATTERN BOOK 2.3.5 CROSSING DRIVE PASEO SECTIONS AND STANDARDS 48 CLEAR CREEK CROSSING Example of a well activated street frontage with adjacent public space DESIGN STANDARDS • The Crossing Drive Paseo shall include a Pedestrian Walking Zone (sidewalk) and an Amenity Zone. Private Street Standards of the Design Pattern Book shall apply, in addition to the following: a. Raised/enhanced intersections with identifiable paving are required at major intersections along Crossing Drive in compliance with MUTCD standards. Refer to plan diagram for section 2.3.5 for location. b. The width of the roadway shall be dependent on traffic needs. At least 24 feet will be needed if the paseo is intended for fire emergency access. c. Along the west side of the paseo, the pedestrian walking zone/Multi Purpose path shall be 12 feet or more for the length of the paseo. A hardscaped amenity zone that is usable (containing trees, lighting, planters, seat walls, benches, gaming furniture, interactive public art or the like) may be provided where sidewalks exceed 12 feet. Where sidewalks do not exceed 12’, lighting and street trees shall be provided along back of walk. d. Along the east side of the paseo, the pedestrian walking zoning shall be 6 feet or more with a 6-foot landscape/amenity zone containing trees, pedestrian lighting, streetscape elements, wayfinding, signage, and furnishings to maintain Project continuity. • Where sidewalks are adjacent to buildings with restaurant or retail uses, public-private spaces with seating, outdoor sidewalk browsing areas, displays, and spaced to allow for street lighting are encouraged. Where sidewalks abut parking lots, low walls and/or landscaped areas within public-private amenity zones are encouraged to help buffer the pedestrian realm from the parking area. • Street trees shall be planted at a minimum of 40 feet on center either planted in the amenity zone, where space allows, and/or along back of walk. Street trees are encouraged to be grouped and staggered to enhance the paseo experience, slow vehicular traffic, provide shaded seating areas, and spaced to provide string lighting, etc. Raised planters may be allowed in lieu of street trees on a case by case basis. Tree grates shall be a minimum of 6 feet by 6 feet wide with permanent irrigation to the tree well. • Paving shall vary by color, pattern, or material to differentiate the roadway from the sidewalks, crossings, and raised intersections. • An overhead gateway feature shall be provided to create a pronounced entry to the main restaurant and entertainment hub that is PA 6. • Overhead decorative LED dimable string lighting shall be interspersed throughout the length of the paseo. DESIGN GUIDELINES DESIGN INTENT • Crossing Drive to be designed as a “paseo”, which is defined as a plaza or walkway for strolling typically found in commercial settings, sometimes also allowing vehicular traffic. • Prioritize pedestrians over vehicles and create a comfortable walking environment. • Minimize or slow vehicular traffic to the greatest extent possible. • Provide a means of connecting pedestrians and bikes from W. 40th Avenue to the western edge of PA 6. • Design to attract a high level of pedestrian activity while connecting uses. • Provide a higher level of walkability and areas of refuge. • Create a unique sense of place. Example of a raised intersection and enhanced pedestrian area Example of using stamped thermoplastic to enhance crossings- on asphalt Example of using stamped thermoplastic to enhance crossings - on concrete 2.3.5 CROSSING DRIVE PASEO SECTIONS AND STANDARDS 49DESIGN PATTERN BOOK Example of an enhanced pedestrian area using lighting Examples of a seating arrangements along larger public walks Example of an enhanced pedestrian buffer and continuous walk 2.3.5 CROSSING DRIVE PASEO SECTIONS AND STANDARDS • Walkways should be wide and plaza-like, with attractive and usable amenities and landscaping. Use of tree grates in hardscaped amenity zones is encouraged. • Use paving types that vary by color, pattern, or material to clearly identify spaces that are meant for walking, amenity space, or pedestrian safety. • Blend into adjacent development via mountable or flush curbs and/or enhanced paving to further attract and lead pedestrians into seating or browsing areas for restaurants and retail establishments. Also, to provide contemplation areas for office and medical uses. • Encourage multiple modes of pedestrian transportation. • Provide paved fire access to nearby developments. • Raised or enhanced intersections should be used to slow vehicular speeds and further prioritize the pedestrian. • Flush or mountable curb may be used to integrate the street and sidewalk areas where appropriate (i.e., at raised intersections or at restaurant/retail site entry). • Incorporate unique identifying features such as landscape planters, seat walls or benches, trash receptacles, pet waste stations, street and pedestrian lighting, overhead decorative string lighting, gateway features, and pockets of usable amenities or plaza space, so that it rewards the viewer with a sense of arrival and a positive image of the place. • Standard asphalt should be minimized at enhanced intersections and enhanced pedestrian crossings. 50 CLEAR CREEK CROSSING 2.4 PEDESTRIAN AND MULTI-MODAL CONNECTIVITY A major component of Clear Creek Crossing is pedestrian connectivity, both internal to the site, as well as externally to existing adjacent neighborhoods and the Clear Creek Trail. This connectivity is intended to serve the needs of the community encouraging use of the trail. Access to the Clear Creek Trail will be of importance in site planning efforts for the Development, as Clear Creek and its associated trail not only drives the design inspiration of Clear Creek Crossing, but also provides a regional connection to the community that should be celebrated. Special emphasis placed on quality and functionality of the pedestrian environment improves social interaction, connects the existing fabric of the adjacent neighborhood and encourages travel from destination to destination within the larger community without the use of a motor vehicle. Crossing Drive Paseo has been identified as the main pedestrian connection between the main hospital entrance at 40th Ave to the other main entrance to “The Lookout”. The stretch of privately maintained roadway will be distinctly different from the other roadways within Clear Creek Crossing and is identified as the premiere pedestrian corridor in the development. Multi-Modal transit is crucial to the overall pedestrian connectivity of the site to the surrounding region. Integrating multiple methods of transportation such as, walking trails, bike lanes and public transit enhances accessibility and fosters a vibrant urban environment where residents and visitors can navigate between work, leisure, and community spaces with ease. 51DESIGN PATTERN BOOK 2. 4 . 1 P E D E S T R I A N C O N N E C T I V I T Y M A P NORTH 52 CLEAR CREEK CROSSING 2.4.2 PUBLIC TRAILS, SIDEWALKS & BIKE LANES Comfortable and direct connections DESIGN STANDARDS • Vehicular access shall be designed to minimize any conflicts between streets and primary pedestrian or bicycle access at the Project. • Detached sidewalks with tree lawns (which shall include street trees) or attached sidewalks with Amenity Zones (which shall include street trees in cut-outs) between the curb and walking zone shall be provided. • Streets, pedestrian networks and bike routes shall be connected to the existing development in the surrounding area. • Sidewalks shall be at least six (6’) feet wide and the Amenity Zone shall be at least six (6’) feet wide. • A system of pedestrian sidewalks shall be provided and designed to provide direct access and convenient connections to and between the following: a. All site amenities or publicly accessible open spaces and plazas. b. Public and private sidewalks on adjacent properties that extend to adjoining land uses, developments, and public facilities such as parks, green-ways, schools, recreational facilities and public office buildings. • Pedestrian lighting shall be provided on streets that are considered major pedestrian environments within the Project. At plaza and trail locations, site amenities shall support the pedestrian and cyclist experience, providing adequate and convenient facilities. • Refer to Section 2.3.5 for Crossing Drive Paseo requirements. DESIGN GUIDELINES • Primary intersections may be set apart with aesthetic design elements that mirror the significance of the signalized full movement. • Landscape should consider its purpose as a visual cue and unifying element. Landscape in the Amenity Zones should not impede circulation for any of the modes of travel through the Project. • Where possible, private amenity zones should be utilized to provide additional pedestrian amenities, such as benches or planters. Additional seating areas within the streetscape, especially near corners and areas with high pedestrian traffic, are encouraged. DESIGN INTENT • Provide entry points to the Project for vehicles, bicycles, and pedestrians. • Create a vibrant streetscape environment that focuses on the pedestrian and complements the vision for a walkable, mixed-use planned development. • Provide clear paths of travel for bicyclists, pedestrians, and vehicles with designated areas of travel to minimize conflicts. • Encourage a safe and convenient pedestrian and bicyclist experience at the Project, maintaining safety as the highest priority. • Provide direct and comfortable pedestrian connections between developed uses and publicly accessible open space including Clear Creek Trail and plazas within the Project. • Incorporate a public amenity zone with enhanced streetscape amenities including street trees, plantings, benches, and pedestrian lighting that form a cohesive image for the Project. Multi-modal connections Multi-Use trail 53DESIGN PATTERN BOOK 2.4.3 PEDESTRIAN ACCESS & CIRCULATION Pedestrian walking zone DESIGN STANDARDS • An on-site system of pedestrian walkways shall be provided and designed to provide direct access and convenient connections to and between the following: a. Primary entrances to each primary building, including pad site buildings; b. All surface parking areas or parking structures; c. Nearby site amenities. • Walkways must be clear of low branches, vegetation and similar impediments. • Areas within the Project where the pedestrian walkway crosses a parking area or internal street, the walkway shall be clearly differentiated through a change in color or material. • Pedestrian walkways shall be continued across driveways and drive aisles in parking lots. • Where walkways occur along a building facade, the required walkway must be clear of door swings, exterior display areas, shopping cart storage, and similar impediments. DESIGN GUIDELINES • The number of curb cuts should be minimized to the extent possible and be shared between uses and parking areas except in retail. • Drop off areas for specific uses such as hotels, employment, and residential areas may be allowed when deemed appropriate and not in conflict with the general pedestrian and vehicular traffic patterns. • Connections between pedestrian walking zones and multi-use trails are encouraged. • Design of pedestrian elements should be cohesive throughout the Project, serving as a visual connector between the Districts. DESIGN INTENT • Create an inviting environment that has clear circulation paths from parking areas to building entries. • Provide accessibility for pedestrians to safely navigate within Districts as well as between them. • Provide clear, visually interesting accessible routes for pedestrians to navigate through the mid-points of blocks and intersections. • Provide direct and comfortable pedestrian connections between developed uses and publicly accessible open space including Clear Creek Trail and plazas within the Project. Material change at walkways Clear walkways along building facade 54 CLEAR CREEK CROSSING 2.4.4 MULTI-MODAL Public Bus Stop DESIGN STANDARDS • Transit service shall be accommodated and public transit stops shall be strategically integrated within the property’s circulation network, ensuring easy access and transition for users. Walkways leading to transit stops must be clearly differentiated through a change in color or material where they cross parking areas or internal streets, promoting safety and visibility. • Bus service shall include a terminal (restroom) and 2-3 parallel/sawtooth bus bays along Clear Creek Drive south of 40th Avenue, subject to RTD coordination. • Additional right-of-way may need to be dedicated by plat or separate document. DESIGN GUIDELINES • Design drop-off areas for hotels, employment centers, and residential zones to ensure they do not conflict with general pedestrian and vehicular traffic patterns. Drop-off areas should be clearly marked and integrated in a way that maintains smooth circulation for all users. • Facilitate seamless connections between pedestrian walking zones and multi-use trails. These connections should be clearly marked and designed to encourage use, promoting accessibility and outdoor activity. • Ensure that pedestrian elements, such as walkways, crossings, and signage, are cohesively designed throughout the project. This cohesive design will serve as a visual connector between Districts, enhancing overall navigation and aesthetic unity across the property. DESIGN INTENT • Incorporate convenient and accessible public transit stops within the circulation network, ensuring that users can easily transition between transit options and their destinations. • Develop pedestrian and bike-friendly routes that prioritize walkability, with wide sidewalks, pedestrian crossings, and traffic calming measures to enhance safety and comfort for walkers and bikes. 55DESIGN PATTERN BOOK 2.5 PARKING AND SERVICE DESIGN STANDARDS • Parking requirements by use are set forth in the Development Standards Table in Section 1.7 of this document. • When a parking lot or loading area is placed between the public right-of-way and a building, or adjacent to existing residential uses, view-obscuring screening shall be established between the ROW or residential use and the parking area and composed of live plantings, berms, or walls, or a combination thereof. The height of the screening shall be subject to the sight distance triangle requirements. • Drive-through lanes are allowed within a “build-to” area as long as lane(s) is (are) screened with 3’ tall landscaping, berming, and/or wall. • Landscaped islands and/or medians are required in larger parking areas to minimize the aesthetic impacts of large, uninterrupted parking areas. Large areas of surface parking shall be divided by landscaped medians, accordingly: a. All parking areas in excess of twenty-five (25) spaces shall have at least one (1) interior landscaped island per twenty-five (25) spaces. For double bay parking this space may be reduced to one parking lot island per thirteen (13) double bay parking spaces. b. Each such landscaped island shall occupy the equivalent of one (1) parking space (minimum) and each such required island shall be landscaped with a minimum of one (1) two-inch caliper tree or larger and four (4) shrubs or accepted groundcover. c. Parking lot islands shall be irrigated with an automated sprinkler and have raised concrete curbs. d. No landscaping within landscaped islands may obstruct visibility for vehicles entering, maneuvering in, or exiting the parking lot. • Parking lots over 400 spaces shall be broken up into smaller lots with landscaped pedestrian paths leading to primary building entrances. • Stacking for drive-through facilities shall not be located directly adjacent to existing residential uses. • Multifamily parking shall not be placed within the minimum frontyard setback. Where the sideyard or rearyard setback is adjacent to a public street, a landscape buffer of at least 10 feet is required. DESIGN GUIDELINES • The visibility of parking from the street should be minimized. • Shared parking between users is encouraged. • The use of perimeter walls, berms, landscaping, or placement of buildings may be used to reduce the visual impact of parking areas. • Parking Structures are encouraged where appropriate and cost effective within the development to help manage large expanses of parking lots as well as to encourage effective pedestrian connectivity within the Project. • In order to minimize large expanses of parking, interior landscaped pedestrian paths are suggested to break up large lots and provide safe pedestrian connection to the primary building entrances. • Minimize surface parking where possible through the use of Shared Parking and Parking Reductions as outlined in 26-501. DESIGN INTENT • Promote a walkable, pedestrian-friendly site with minimizing visual impact of parking areas. • Encourage a visually appealing appearance of surface parking areas while maintaining adequate facilities to serve various uses within the Project. • Consider shared parking as a way to promote connectivity through the Project. • Accommodate and encourage multi-modal transportation usage which may reduce parking through parking reductions. • Provide adequate lighting levels to create a safe, secure environment while limiting negative impacts on adjacent properties. Landscaped Parking Islands Landscaped Parking Islands Aggregate Landscaping Landscaped Parking Islands 56 CLEAR CREEK CROSSING 2.6 BICYCLE PARKING Bicycle parking DESIGN STANDARDS • Bicycle parking requirements by use are set forth in the Development Standards Table on Page 12 of this document. • The required bicycle rack is the “inverted U” type and shall count as two (2) bicycle spaces. Other types of bicycle racks may be approved by the community development director • Parking for bicycles shall be provided on site and shall be well-lit areas as near to the building or facility entrance as possible but not more than fifty (50) feet away. DESIGN GUIDELINES • Bicycle parking should be encouraged near RTD bus stops to facilitate multi-modal transportation. • Bicycle parking facilities should be safely accessible from streets and multi-use trails. • Where possible, bicycle parking areas should utilize already existing weather protected areas such as building overhangs. • Bicycle parking facilities should include provisions for storage and locking of bicycles in secure racks, or equivalent installation, in which the user may lock both the bicycle frame and wheels to the rack. DESIGN INTENT • Accommodate and encourage multi-modal transportation usage which may reduce parking lot sizes overall through parking reductions. • Provide adequate bicycle parking facilities to encourage cycling as a viable transportation mode for visitors and residents of the Project. • Encourage the connection between Clear Creek Trail and the Project by providing conveniently located bicycle parking in all Districts. • Maintain safety for cyclists through thoughtful location of bicycle parking facilities. Bicycle parking Bicycle parking 57DESIGN PATTERN BOOK 2.7 SERVICE & LOADING AREAS Trash enclosure screening DESIGN STANDARDS • Loading shall not occur from any public street, major interior drive, nor occupy or intrude into any fire lane or required parking spaces. Where possible, loading docks must be located on the site so as not to be viewed from major roads, access ways, or residentially zoned property. • On-site loading shall not be located near pedestrian-use areas such as sidewalks, plazas, or open spaces. • Service and delivery activities shall be separated from primary building access points and shall be screened from the public view and avoided along the street. • Sufficient loading and maneuvering space shall be provided for trucks and other service vehicles. • Locate service areas and associated equipment (i.e. dumpsters, loading docks) away from residential zones, to limit smell and visual disturbance. • Service areas that are visible from public/private streets will be screened from view with walls matching the architectural character of the building to which it is attached, or through extensive landscaping. • 8’-0” Max. height for screen wall. • Trash dumpsters shall be shielded from view by solid screen walls with a gate or door at least 6’-0” in height, creating a trash enclosure. • Trash dumpsters may not project above the trash enclosure. • Trash enclosures may not be located within five feet of windows, doors, combustible walls or roof eaves. • Trash enclosures may not be located between the building and street unless screened from visibility. DESIGN GUIDELINES • Combining multi-tenant trash receptacles and service areas is encouraged to maximize operations efficiency and minimize obstacles in pedestrian zones. • Screen walls and trash enclosures should be similar in design and materials within the various Planning Areas. DESIGN INTENT • Minimize visibility and impact of service areas by locating parking and service access away from primary building access points, and pedestrian activity areas, providing screening as necessary. • Eliminate conflicts between service areas, on-site vehicular circulation and pedestrian connections. • Provide clean, safe and functional service areas behind buildings. Solid screening Minimize visibility of service areas 58 CLEAR CREEK CROSSING 2.8 FENCING & SCREENING Screen Wall DESIGN STANDARDS • Service and delivery facilities and utility appurtenances such as gas meters, transformers, and switch gear shall be separated from the primary public building entries and shall be screened if visible from the public right-of-way. • All fencing must exhibit a high quality design and construction reflecting the architectural character, color and material of the building or buildings to which it is attached or directly related. • Screening enclosures for refuse container and service areas shall be consistent with building architecture and shall utilize similar materials. • Screen walls and fences shall be a minimum of one foot higher than the object being screened, but not more than eight feet high on all sides where access is not needed. • An opaque metal gate shall be included where required for complete screening. • All fences and railings must be securely fastened in place in pavement or footings. • Pool enclosure fence = 60” minimum height. DESIGN GUIDELINES • Where topography or building forms create special conditions, screen wall height, and / or location requirements may be modified. • Where building form or architecture suggests that ancillary structures or walls contrast with the primary building, fences and screen walls may differ in design and materials from the primary building. • Fencing may be combined with low walls for enhanced design. • When possible, equipment screens should be placed back from building edges so as to not negatively affect building mass and scale. • Fencing and walls in the commercial, retail and high density residential areas of Clear Creek Crossing should be as minimal as possible. • The height of fences and walls may vary depending on the purpose and location. Where pedestrian access needs to be limited, a fence or wall as high as 4 feet may be used. Where a parking lot screen is required, the fences or walls may be as low as 3 feet. Where a fence, wall or railing provides a safe barrier between severe grade changes, a minimum height of 42 inches must be provided. DESIGN INTENT • Minimize the visual presence of off-street service functions, such as deliveries and refuse pick up, by locating service areas away from primary public points. • Screen or buffer service areas, refuse containers and mechanical/utility equipment from views from streets, open spaces and adjacent properties. • Provide security for private and common spaces not open to the general public. Site Fencing Screen Wall Screen Wall 59DESIGN PATTERN BOOK 2.9 WALLS DESIGN INTENT • Walls, particularly in visible areas, will incorporate or give the appearance of field stone and natural stone to create an agrarian feel. • Wall design, particularly in areas adjacent to ROW, should incorporate color and materials to complement the architecture and provide a unifying element throughout the Project. • Wall types will vary depending on visibility from the R.O.W. • Highly visible walls in pedestrian areas should be designed with materials for the pedestrian scale. DESIGN STANDARDS • Walls shall meet City of Wheat Ridge minimum standards as reflected in the Architectural and Site Design Manual. • Large retaining walls where hidden from view can be MSE type walls. • Incorporate tiering of walls where possible and provide planting area between tiered wall partitions. • Select materials for high quality and durability. • Where segmental block walls are used, the masonry units shall have multiple sizes, textures, or a randomized pattern to add interest. • Provide blended color throughout block selection to be visually appealing. DESIGN GUIDELINES • Emphasize raw material in gathering areas. May include board formed concrete or gabion type walls. • Utilize landscape design to screen retaining walls where visible from the ROW. • Walls visible from the R.O.W. should have an enhanced finish similar to field stone or natural stone and may include faux stone products. Natural Stone Board Form Segment Block Gabion MSE 60 CLEAR CREEK CROSSING 2.10 PLAZA & GATHERING AREAS Plazas and gathering areas DESIGN INTENT • Provide spaces that are open and inviting to the public, which serve as areas for relaxation and community interaction, and create variety and interest in the public realm. • Allow for spaces adjacent to building and public rights-of-way than can accommodate special amenities such as café seating, public art, water features, and planters. • Design spaces that can accommodate high levels of pedestrian use. • Create a comfortable night ambiance in publicly accessible open space and plazas utilizing adequate light levels to achieve safety and efficient wayfinding. • Provide multi-functional spaces that can accommodate special events and functions. DESIGN STANDARDS • Plaza/gathering areas shall be required in PA1, PA3, and PA6 only. • Plaza/gathering areas shall provide a minimum of 5,000 square feet within each Planning Area; designated plaza/gathering areas may be divided into up to five (5) non-contiguous locations within each Planning Area, as required; except in PA6 where one larger Plaza is required with a minimum of 10,000 sf. • Locate plazas and gathering areas for high visibility and public safety. • Each plaza shall provide at least one (1) tree for every 1000 square feet of plaza area. • A minimum of 15% of the plaza shall be composed of planting materials (grass, ground covers, planting beds, etc.) • Deciduous shade trees shall be provided near seating areas. • Lighting shall be designed to illuminate pedestrian pathways and provide for human safety and security. • Paving materials shall incorporate colored, patterned or decorative concrete, crusher fines, brick or stone pavers, exposed aggregates and/or other decorative finish elements. • At least two of each of the following design elements shall be incorporated in the Homestead, Mill, Vineyard and Harvest Districts: a. Plazas or courtyards that contain open eating areas, landscaping, and/or fountains. Where possible, buildings should be placed to enclose these spaces on three sides. These areas shall count toward the minimum required landscaped area established in Chapter 26 of the Code of Laws. b. Pedestrian activities such as seating areas, arcades, bike racks, benches and seat walls should be placed on site, close to building entrances. c. For multi-family residential properties, open space shall incorporate amenities for play or congregation. Acceptable amenities include play structures, picnic tables, benches, community gardens, doggie yard or sporting area/fields. DESIGN GUIDELINES • Design of plazas should take into consideration ease of maintenance and snow removal. • Paving/hardscape should be considered as the primary surface treatment, with landscaping and or turf as secondary surface treatments. • Where possible, permeable paving or landscaping should be used to reduce water run off on site. • Trash receptacles should not be placed immediately adjacent to benches or other seating areas. • Other amenities, such as water features, public art, power outlets, and drinking fountains, should be incorporated into a plaza. • Plaza standards may be modified for special plaza conditions, configurations, functions or size. • Plazas should be oriented to take advantage of views and sun exposure. • Plazas should feature entrances to retail spaces along their perimeter where possible to activate the space. • Keep lighting fixtures at a pedestrian scale. Light bollards, step, and walkway lights are encouraged. 61DESIGN PATTERN BOOK Site Views DESIGN STANDARDS • Site planning, landscape design and building orientation as well as placement shall respect the site’s natural beauty as well as existing view corridors. • Site planning shall require pedestrian connections from the planning areas to points of accessibility to the multi-use trail system, whether direct of indirect. • Detention areas may be used as open space, provided that they are designed to be usable and do not allow standing water. • Multi-use trails, not included in rights-of-way, may be used as open space. DESIGN GUIDELINES • All open spaces should be designed with quality hardscape and planting materials. Ornamental trees and other plantings that provide seasonal interest are encouraged. • Open spaces should be oriented to take advantage of views and sunlight; where possible, open spaces should connect visually and physically to adjacent sidewalks and multi-use trails. • Rooftop amenities and patios are encouraged to maximize opportunities for the enjoyment of scenic views of both the mountains and the creek. DESIGN INTENT • Open space should feature high-quality amenities and encourage pedestrian activity. • In site planning, emphasize views toward the foothills and other prominent natural features around the site including Clear Creek. • Public areas and landscape features should embrace scenic view corridors unique to the Project’s location. Site Views Multi-use trail 2.11 OPEN SPACE & VIEWS 62 CLEAR CREEK CROSSING 2.12 PUBLIC ART Sculptural art DESIGN STANDARDS • Exterior art may be in the form of sculptures, statues, paintings or fountains. Art should be located where it is visible from the public right-of-way or in a prominent location in a public plaza. • Public Art is required in the Mill, Vineyard & Harvest Districts (Planning Areas 1,3, & 6). • All Public Art shall be submitted to the Design Review Process of the ACC. • All Public Art installations shall be approved by the City of Wheat Ridge Cultural Commission. • The ACC will interview and approve the artists for these amenities. DESIGN GUIDELINES • Locate artwork in public plazas near major entries or where otherwise visible and accessible for public enjoyment. • The provision of public art is encouraged and may be functional or purely an art form. • Public art should be considered a complement to other amenities in plazas, private amenity zones, public amenity zones or other public areas. • Public art should not compete with or detract from buildings or storefronts, nor should it obstruct pedestrian walkways or vehicular traffic. • Public Art may include but is not limited to: sculpture, two-dimensional works, wall murals and graphics, hardscape, towers, landscape and water features. Art installations should be constructed of durable and maintainable materials such as stone or metal. • Public Art shall be encouraged in any of the Planning Areas where it is not required, with exception of PA-4. • Proposed public art should represent a reasonable investment relative to the scale of the development within the Planning Area. DESIGN INTENT • Engage the City’s diverse communities by creating collaborations between artists and community members to achieve works of artistic excellence. • Creatively express the memory, values, traditions, customs or aspirations of community members. • Support the opportunity for public art to respond to the character and history of particular places. • Use public art and the public input process to promote a sense of unity among various groups within a community. Sculptural art Mural 63DESIGN PATTERN BOOK THIS PAGE INTENTIONALLY LEFT BLANK 64 CLEAR CREEK CROSSING 3.0 - BUILDING DESIGN 65DESIGN PATTERN BOOK Creating a sense of place DESIGN STANDARDS • Buildings shall use a graduation of the building height and mass through modulation of the building form. • Roof forms longer than 100’ shall be broken with a vertical change of not less than 2’ in height. • Building masses shall provide a clear delineation of entries through the use of varied building forms and roof elements. • The base of buildings shall provide visual mass utilizing a variety of materials that grounds the building and ties it into the Agrarian theme of the Project. • Buildings shall utilize forms (such as corner elements, protruded or recessed bays, changes of materials or, expressed structural elements), to transition between higher and lower buildings. • Architectural features such as corners or tower elements shall be 4 sided elements and clearly be differentiated at the parapet line if all sides are visible from a primary public right of way. • Architectural details shall occur on all four sides of the building to reduce the back of house appearance. • Roof forms and parapet heights should be varied, and where appropriate, should emphasize the facade articulation and variation of building materials. Roof forms over 50 linear feet shall incorporate at least two of the following: • Changes in roof or parapet height • Decorative cornice or eave treatment • Differentiation in material and/or color • Changes in roof type, such as hipped or gabled rooflines and modulated flat roof lines. DESIGN GUIDELINES • EIFS may be used as a material for roof top screening or enclosures. • Consider views from neighboring buildings in the design and enclosure of rooftop equipment. • Consider the possibility of rooftop patios, green roofs, or decorative ballast on flat roofs. • Encourage rooftop activation that captures scenic views of the mountains and Clear Creek. DESIGN INTENT • Create building forms that are consistent with the Agrarian style of architecture defined in the Clear Creek Crossing Vision Book. • Provide for continuity between the Districts and varied building types. • Form the building edges that reinforce pedestrian activity and create a sense of place. • Enhance corners and facades of buildings with architectural elements that support their function as ‘gateway’ buildings as well as providing iconic features throught the Project. • Provide visual interest at pedestrian levels, reduce the bulk of large buildings and use architectural features and materials to reflect the Project’s character. • Create buildings with mass and form that provide a human-scale relationship between structures, streets and open spaces/plazas. Clear delineation of building entries Varied roof form 3.1 BUILDING FORM, HEIGHT, AND MASSING Agrarian forms 66 CLEAR CREEK CROSSING Activate pedestrian zones DESIGN STANDARDS • Ground floors along primary pedestrian routes shall be given extra attention to achieve a higher level of architecture, by using pedestrian scaled facades. • Overhanging elements shall be a minimum of 10-ft above the sidewalks except for signage. • Overhanging pendant/blade signs and awnings may extend as low as 8-ft. • A variety of large overhangs, projecting roof forms, extension of entries or overhead trellises shall be encouraged in pedestrian areas to provide cover and visual interest to the public areas. • High Quality durable building materials shall be used in major pedestrian areas. • Special attention is required to manage rain water, snow melt, etc. in pedestrian areas in order to mitigate hazards, damage and nuisances in these areas. DESIGN GUIDELINES • Canopies, awnings, blade signs, balconies, and other architectural elements may overhang and extend from buildings, creating shade, amenities and pedestrian scale signage in order to activate buildings and encourage pedestrian traffic close to buildings. DESIGN INTENT • Use the location of building walls to define pedestrian areas and streetscapes at a human scale. • Reinforce pedestrian activity and create a pedestrian-friendly environment. • Create continuity of edges to articulate the pedestrian walking zone. Sculptural design in pedestrian zones Outdoor seating 3.2 PEDESTRIAN ORIENTED DESIGN Pedestrian scale environment Durable materials 67DESIGN PATTERN BOOK Creative use of materials and signage DESIGN STANDARDS • Buildings shall be designed to accommodate human scale, providing interest and variety, using the following: • Expression of architectural or structural modules. • Varied window sizes, shapes, and patterns pertaining to visible/logical changes in massing and/or function. • Varied shadow patterns using Projecting architectural elements. • Variation of material modules, joints and connection details, surface relief, color and texture. • Building form such as recessed or Projecting bays or balconies, contrasting shapes, or changes in basic modules • Emphasis of building entries or important corners through Projecting or recessed forms, detail, color or materials, or windows/glazing. • Facades or forms of a building that face the pedestrian or open space shall receive a high level of design attention and detailing, using materials consistent with Clear Creek Crossing Building Design Standards. • Breaking up long building facades is required. Maximum length of blank wall along pedestrian zone is 20 horizontal feet. DESIGN GUIDELINES • Portions of the street-facing facade that are stepped back from the facade should be allowed greater simplicity in façade detailing and scale. • Buildings that are immediately adjacent to residential neighborhoods should minimize the impact of building height, shadow and sun exposure on adjacent properties. • Buildings closest to major highways should embrace scale as an opportunity to mirror the intensity of nearby traffic, whereas buildings closer to pedestrian routes should scale to a more human level in design of architectural elements. DESIGN INTENT • Create buildings that provide visual interest and variety. • Create buildings that provide human scale in the lower portions of the public facing facades. • Create buildings that are contextual with the Districts and transition well to adjacent Districts. • Take advantage of view corridors into the site, using a variety and a range of building scale to pique curiosity of traffic on adjacent highways and freeways. Modern Agrarian aesthetic Use of varied materials 3.3 VARIETY AND SCALE Projecting architectural elements 68 CLEAR CREEK CROSSING DESIGN STANDARDS • All building facades visible from a street or public space shall provide a level of finished architectural quality and be designed to the human scale. Each facade that is visible from a street or public space shall incorporate at least three of the following elements: a. Reveals b. Belt courses c. Cornices d. Deep overhangs a minimum of 3 feet in depth e. Expression of a structural or architectural repeating element of at least one foot in depth f. Recessed windows and/or storefronts g. Color and/or texture differences h. Articulation of windows and doorways, which may include sills, mullions, or pilasters that create a three-dimensional expression • When changes in plane and material occur, materials shall return to the inside corner of the projecting element. • For buildings taller than one story or setback 20 feet or more from the street, changes in plane depth to achieve facade articulation should be greater than one foot. • Each facade that faces a street or public space shall have at least one variation in plane depth, a minimum of one foot for every 50 linear feet of the length of the facade. Non-permanent features such as canopies or awnings will not qualify as variation. Plane depth variation may be accomplished through elements such as: a. Upper level stepbacks b. Dormers c. Recessed entries d. Porticos e. Recessed windows and/or storefronts f. Offset in the general plane of the facade including columns, pilasters, protruding bays, reveals, fins, ribs, balconies, cornices or eaves. • Building parapet heights shall be varied and provide vertical relief to the parapet line. Parapet changes should be proportionate to the building element that it reflects; at a minimum there must be at least of (1) foot in height in difference from the adjacent parapet. • For facades longer than 200 feet, at least one major identifying feature shall be incorporated into the building design. This feature shall be one of the following or a similar feature that creates visual interest: cupola, rotunda, spire, dome or clock. • Base elements shall not exceed two stories in height unless overall height of the building form and massing dictate a taller base. • Base elements shall be detailed to enhance the architectural character of the streetscape and provide pedestrian friendly scale. • Provide appropriate building accent lighting above street level to highlight architectural elements. DESIGN INTENT • Emphasize important elements, and attract interest in buildings along primary view corridors. • As the physical constraints of the site allow, shape the location of building walls to define and contain the street space in a way that reinforces pedestrian activity and creates a coherent “place”. • Provide human-scaled architectural elements through changes in plane, material, texture and detail. • Moderate scale changes between adjacent buildings. • Take advantage of opportunities to enhance the arrival experience, terminate vistas, and identify building entries. DESIGN GUIDELINES • Large areas of undifferentiated or blank building facades should be avoided. • Where buildings have base, middle, and top, floor lines in buildings should be articulated, helping to differentiate each layer. • Scaling elements and details should be integral with the building form and construction, not a thinly applied façade. • Variation in building scaling and detail should relate to the scale and function of pedestrian-active uses along the facade, creating human-scale design to support entrances, plazas, patios and amenity areas. • Both horizontal and vertical architectural scaling patterns should be used. 3.4 BUILDING FACADES Enhanced arrival experience Varied treatment of adjacent facades 69DESIGN PATTERN BOOK DESIGN STANDARDS • Ground floor transparency shall be measured by the length of transparent area between 0 feet and 10 feet above finish floor divided by the total length of that same building facade. • Windows used to meet the transparency requirements shall comply with the following standards: • Windows shall be a minimum of 5 feet in vertical dimension. • Window glazing shall be clear and shall transmit at least 65% of the visible daylight. • There shall be no reflective coatings on the first surface of the glass. • Open display of individual merchandise is permitted. • Where operationally required for screening of utility spaces such as kitchens, stock rooms, offices, etc. of commercial uses, use of graphic window coverings shall be permitted including vinyl decals or other artistic screening materials. DESIGN GUIDELINES • A variety of glass types may be used at or above the ground floor, such as translucent glass, etched glass, glass block, acrylic channel glass, as long as the minimum transparency standards are met. • Operable openings that integrate indoor and outdoor spaces are encouraged where uses permit and is relevant to the building use. • Opaque glass or spandrel glass may be used but may not be counted towards meeting the minimum percentage for transparency. • Low-E coating are encouraged on the second and third surfaces to provide greater energy conservation. • Sun screens and shades are encouraged as long as they don’t significantly obstruct views through the windows. • A lower ratio of transparency to opacity may be allowed on the upper floors of buildings if additional architectural treatments are provided. • Retail or restaurant uses: Where a retail or restaurant use occupies the ground floor, the facade facing the primary street shall be at least 60% transparent. All other facades facing a street or public space shall be at least 30% transparent. • All other non-residential uses (excluding retail/restaurant): The facade facing the primary street shall be at least 40% transparent. All other facades facing a street or public space shall be at least 25% transparent. • Residential uses: Where a residential use occupies the ground floor, windows shall be provided where appropriate to create visual interest, while also balancing the need for residents’ privacy. • Transparency shall be calculated as the percentage of clear, non-reflective glass within the area between three (3) feet and eight (8) feet above the first floor finished elevation. • Transparent doors and window mullions shall count as transparent area. • Structural elements and opaque or reflective glass shall not be counted as transparent area. • Glass display cases may count toward transparent area if they give the appearance of windows and are maintained with items of interest, including window display graphics that do not include advertisements. • For retail or restaurant uses on corner lots, the minimum transparency required for the primary street facade may be transferred to the secondary street facade provided that the primary street transparency is not less than 30%. DESIGN INTENT • In Districts with commercial uses provide glazing on the ground floor that increases the visibility of active uses or goods. • Create a pedestrian-friendly street environment and encourage visitors to walk between multiple destinations within the Project. • Reveal the activity of the building to the pedestrian, to activate and secure the street. Window display graphic Ground floor transparency 3.5 BUILDING TRANSPARENCY Ground floor transparency 70 CLEAR CREEK CROSSING 3.6 BUILDING ENTRIES Recessed entrance DESIGN STANDARDS • Buildings shall provide at least one primary building entry oriented to or visible from a public right-of-way. A corner building may combine two required entrances in one “corner entrance”. • Street oriented building entries shall be directly connected to the public sidewalk by a paved walk, stair or ramp. • The primary entry of each building shall be emphasized through at least two of the following: a. Changes in the wall plane or building massing b. Differentiation in material and/or color c. Higher level of detail d. Enhanced lighting e. Greater amount of transparency • The following are standard acceptable entrance types: a. Flush: An entrance on the same plane as the subject building facade. b. Recessed Entrance: An entrance inset behind the plane of the subject building facade by no more than 10 feet. c. Corner Entrance: An angled or rounded street-facing entrance located on the corner of a building 45 degrees to the intersecting streets. DESIGN GUIDELINES • Primary entries that are located on the side of a building may be allowed so long as they are visible from the public right-of-way and are directly connected to the public sidewalk by a paved walk, stair, or ramp. • Where parking is located internal to the site, multiple building entries are encouraged to allow direct access to the buildings. DESIGN INTENT • Visually emphasize the major entry or entries to a building or ground floor use. • Provide convenient access to buildings from streets, drives and pedestrian corridors. • Enhance the scale, activity, and function of the public streets. • Promote the convenience of pedestrian activity and circulation along the street by creating external, street-oriented entries. Change in material Greater amount of transparency 71DESIGN PATTERN BOOK 3.7 AWNINGS AND CANOPIES Cantilevered details DESIGN STANDARDS • Generally, awnings shall be cantilevered from the building face to keep the sidewalk as clear and unobstructed as possible. • Awnings shall be an integral part of the architectural design of the building to which they are attached and shall be compatible with the building. • No back lit awnings shall be permitted. • Awnings shall be durable and designed with high quality materials. DESIGN GUIDELINES • Awnings should be unique, creative and pedestrian in scale. • Awnings should be consistent with and relate to the facade of the building. • Awnings should be durable and designed with high quality materials. • Awnings should be positioned so that signage is not obstructed. DESIGN INTENT • Create clear identifiable entry points for specific users. • Enhance the pedestrian-oriented design and attractiveness, adding visual interest. • Enhance the pedestrian environment, reinforce building patterns and rhythms. • Create shade and comfort on the sidewalks. Identifiable entries Unique materiality Provide shade in pedestrian zones Modern Agrarian aesthetic 72 CLEAR CREEK CROSSING Durable materials DESIGN STANDARDS • Spandrel panels, decorative panels or walls shall be at least 3 foot 6 inches high in order to conceal the headlights of parked cars from pedestrians on the opposite side of the street. • Rooftop parking deck lighting shall be limited to 20 feet in height, and shall be low cut-off type fixtures. • Parking structures that front on public streets, shall include retail, commercial, or office on 40% of the ground level. • Enhanced architecture with upgraded materials shall be required on first floor (minimum). • Parking garage facades oriented to public streets shall include a minimum of three (3) architectural elements that provide variety and human scale, such as the following: a. Expression of building structure; b. Differing patterns or sizes of openings. c. Changes in plane of walls. d. Changes in material, pattern or color. e. Expression of material or cladding system modules; f. Joint patterns and attachment details. g. Signs, art or ornament graphics integral with the building. h. Quality, durable materials with smaller scaled modules, patterns, or textures. i. Concealment of the parking garage interior at the street or aggregated open space-facing ground floor level. DESIGN GUIDELINES • Encourage parking garage facades adjoining public pedestrian areas to be partially or wholly concealed behind a building structure that can accommodate other active uses such as commercial, institutional or residential. • When public garages occur along major street frontages, ground floor activation/uses should be implemented. • Architectural and/or pedestrian active use standards for a parking garage may be waived if planned future building phases conceal the parking garage or add further building elements that provide pedestrian active uses or architectural interest to it. • Where it is impractical due to depth or slope to include ground floor activation or to conceal the garage behind other street facing uses, the architectural treatment of the street facing garage façade, especially the ground floor, should be fenestrated or screened for variety and human scale. DESIGN INTENT • Mitigate the visual impact from parking garages onto public streets, open spaces and residential units such as glare of vehicle headlights, and the light trespass of internal lighting. • Create parking structures with signage that clearly identify parking opportunities and fit within the context of the District. • Provide ground floor pedestrian-active fenestration within parking garage facades that adjoin a public street or open space. • Avoid large areas of undifferentiated or blank walls along public streets or open spaces. 3.8 PARKING STRUCTURES Durable materials Durable materials Durable materials 73DESIGN PATTERN BOOK 3.9 ROOF TOP DESIGN Screened rooftop equipment DESIGN STANDARDS • Roof mounted mechanical, electrical and communication equipment that is visible from public streets, adjacent to residential uses or open spaces shall be screened from public view. • Rooftop design shall be designed either to be unobtrusive or subordinate to the building’s form and façade architecture, or should be designed to complete the building’s architectural expression. • Sloped roofs are acceptable. If asphalt shingles are used they must be high quality architectural shingles. • Rooftop equipment shall be screened via extended parapet or other compatible screening material. • Roof top patios shall not be oriented to adjacent residential properties located within 300 feet. DESIGN GUIDELINES • EIFS may be used as a material for roof top screening or enclosures. • Consider views from neighboring buildings in the design and enclosure of rooftop equipment. • Encourage rooftop activation that captures scenic views of mountains and Clear Creek including rooftop patios, green roofs or decorative ballast on flat roofs. DESIGN INTENT • Reduce the visual clutter of rooftop equipment as seen from the street. • Reduce equipment noise impacts onto adjacent residential uses. • Incorporate rooftop screening elements into the architectural design of the building. Screen wall Rooftop views 74 CLEAR CREEK CROSSING 3.10 MULTIFAMILY - SITE PLANNING Pedestrian circulation DESIGN STANDARDS • Any parking lot adjacent to a public street shall be screened by a combination of a minimum 5-foot wide landscape buffer and a vertical screening device, 30” to 42” • Where a parking lot abuts a property with a residential use such as where the Mill District shares a boundary with the Homestead District, a minimum 10-foot wide landscape buffer is required between the parking lot and the adjacent property line. • On-street parking on adjacent streets may count toward minimum required visitor parking and requires approval by Public Works Department. • For multi-family residential properties, open space shall incorporate amenities for play or congregation. Acceptable amenities include play structures, picnic tables, benches, or sporting area/fields. DESIGN GUIDELINES • Pedestrian circulation should be incorporated into the design of each site with a network of walkways into, across, and through the site. • Parking lots should be arranged to maximize the connectivity and continuity of pedestrian walkways and minimize the distances pedestrians must travel between buildings. Wherever possible, parking lots should be placed in locations internal to the site, where they are not visible from the street. • Parking areas should be in safe, convenient locations for residents and guests. Carports and garages are encouraged for resident parking spaces. • Subject to approval of Community Development and Public Works Departments, detention areas may be used as open space. DESIGN INTENT • Site design approach is suburban with buildings setback from the street and parking lots internal to the development, minimizing their view from surrounding street(s). • Take advantage of view corridors from the site, providing residents opportunities to enjoy adjacency to Clear Creek as well as mountain vistas to the South and West of the site. • Design site with a convenient system of travel for residents, including connections within the site as well as to adjacent street(s). Landscape buffers Carports 75DESIGN PATTERN BOOK 3.10.1 MULTIFAMILY - ARCHITECTURE Reinforce pedestrian activity DESIGN STANDARDS • Facade detail: Building facades visible from a street or public space shall provide a level of finished architectural quality and be designed to the human scale. • Facade articulation: Each facade that faces a street or public space shall have at least one variation in plane depth, a minimum of one foot for every 50 linear feet of the length of the facade. Non-permanent features such as canopies or awnings will not qualify as variation. • Primary entrance: The primary entry of each building shall be emphasized through at least two of the following: a. Changes in wall plane or building massing b. Higher level of detail c. Enhanced lighting • Transparency: Where a residential use occupies the ground floor, windows shall be provided where appropriate to create visual interest, while also balancing the need for residents’ privacy. • Fenestration: At least 25% of each facade shall contain openings such as doors, windows, or balconies. • Multiple unit entrances: For buildings with multiple exterior entrances to multiple units, each unit’s entrance shall be defined with recessed entrance, projecting entrance, change in height, change in material • Buildings shall be constructed of durable materials. Approved materials include, but are not limited to: a. Stone b. Integral colored textured concrete block c. Hard coat stucco d. Synthetic stone and masonry materials e. Fiber Cement Siding/Panel • Material variation: All building facades visible from a street or public space shall employ differentiation in materials and/or colors • When multiple garages or carports are attached as one structure, there shall be a clear delineation between parking stalls or garages. DESIGN GUIDELINES • Roof forms and parapet heights should be varied, and where appropriate, should emphasize the facade articulation and variation of building materials. • Accessory structures such as carports, garages, and storage units should be designed to be consistent with the primary building(s) and to avoid monotonous facades. Wherever possible, garage doors should be placed so that they are not visible from the street. • Service, loading, and utility areas should be screened from view and minimize impact to surrounding properties. DESIGN INTENT • Create building forms that are consistent with the Modern Agrarian style of architecture defined in the Clear Creek Crossing Vision Book – Homestead District. • Provide visual interest at pedestrian levels, reducing the bulk of large buildings through architectural detail, landscaping and site amenities. • Place buildings on the site in a way that reinforces pedestrian activity and creates a coherent place. • Relate building height and scale to neighboring properties. Material variation Defined entrances Varied roof heights Material variation 76 CLEAR CREEK CROSSING 4.0 - MATERIALS 77DESIGN PATTERN BOOK 4.1 BUILDING MATERIALS Accent stone DESIGN STANDARDS • Buildings shall be comprised of materials from the Agrarian Materials Palette consisting of Primary and Secondary Materials. • Alternative materials are allowed but are required to be submitted by the applicant as such, subject to ACC and City of Wheat Ridge approval. • Materials shall be selected with the objectives of quality and durability appropriate to the development. • Building color schemes shall tie building elements together, relate separate buildings to each other, and shall be used to enhance the architectural form and character of the building. • Intense bright or florescent colors shall be limited in use, as accents or to create brand identify and shall not be the predominate color on any wall or roof of a building. • Primary materials shall consist of more than 50% of the overall buildings material palette. • Primary materials shall be focused in areas where public interaction and visibility is more prominent. • Secondary materials shall be utilized in non-pedestrian areas or areas that are less visible from public view. • Buildings should incorporate at a minimum of (3) primary materials. • Facades at street level that are adjacent to the public right-of-way, private streets or sidewalks shall be constructed of material that is durable and appropriate to pedestrian contact. • EIFS is not allowed at ground level or adjacent to primary pedestrian activity areas without appropriate hard surface material treatment to protect lower portion of wall. DESIGN GUIDELINES • Building colors should utilize earth and other natural tones as found in the surrounding environment as their primary consideration. • Building materials at the pedestrian level should respond to the character of the streetscape environment through scale, texture, color and detail. • In selecting materials, consideration should be given to ongoing maintenance and vandalism. • Natural wood siding or an equivalent synthetic product should be considered for use in areas as accent features on the buildings. • Building materials should incorporate new technologies and materials when possible in order to promote sustainability and energy resource responsibility. DESIGN INTENT • Utilize materials that are compatible with the modern Agrarian design aesthetic. • Encourage human-scaled buildings through the use of well-detailed and articulated materials, individually and in combination. • Use materials that convey a sense of quality, permanence and attention to detail, creating a rich variety of materials, colors and textures. • Use materials that support a more sustainable environment. • Ensure that building facades are visually active and are appropriately scaled through the use of varied architectural details, materials, textures and colors. • Use of materials to create continuity between buildings and Districts. Modern Agrarian materials Mix of materials 78 CLEAR CREEK CROSSING 4.2 BUILDING MATERIAL TYPES PRIMARY BUILDING MATERIALS • STONE: A variety of stone options are available throughout the Project. The three primary stone options shall be the following: a. Field Stone: Large random sized shapes laid in a random pattern. b. Coursed Stone: Varied sizes of cut and tumbled stone with natural face features laid in an ashlar coursing. c. Cut Stone: Regular sized stone modules laid in traditional masonry patterns, i.e. running bond, stacked bond, etc. • METAL: A variety of metal options are available through the Project. Colors are to be consistent with the overall Project. Bright colors are discouraged and shall not make up more than 20% of the building’s surface area. a. Natural copper, rust colored, bronze or zinc finishes having self-healing patinas are preferred over painted finishes. b. The three primary metal panel options are the following: i. Standing Seam: Metal panels that utilizes a raised seam in a regular pattern or spacing. ii. Ribbed or Corrugated: Metal panels that have curved or ribbed linear patterns. iii. Flat Panel: Metal panels that have a flat surface and utilize dry or wet sealed joints in rhythmic or random patterns for articulation. • WOOD: A variety of wood products are available through the Project: The three primary wood finishes are the following: a. Board and Batten: Flat panel b. Pre-finished or painted wood panels with protruding vertical smaller wood strips creating a regular vertical pattern. c. Cedar Siding: Natural rough sawn or milled cedar lap siding with overlapping or flush joints. May be installed in vertical or horizontal patters and can be used on vertical or horizontal surfaces. d. Reclaimed Wood or Barnwood: Wood that has been reclaimed and has a natural aged aesthetic. e. Additional Wood Note: Synthetic or Alternative wood options may be utilized in lieu of natural wood if it is deemed to be unfit for the application but the desired look is to mimic or represent a wood product.. • FIBER CEMENT PANELS: Acceptable material. Colors and textures to be complementary to overall development. • GLASS: All glass or glazing is considered a primary building material and counts towards the overall building materials percentage. • ARCHITECTURAL PRECAST & DECORATIVE STONE ELEMENTS: Include caps, lintels, cornices. All aforementioned are acceptable. Colors shall be complementary to overall Project. SECONDARY BUILDING MATERIALS • COLORED AND TEXTURED CONCRETE MASONRY UNITS (CMU): Standard gray colored CMU is NOT acceptable, unless covered by another building finish material. Split faced or honed CMU must be used as the primary element when exposed to view. CMU shall not be painted except where not visible from public streets or walkways. • MASONRY BRICK: Acceptable material. Colors and textures to be complementary to overall development. Design and detail is to be varied and interesting and not portray a neo traditional or faux historic character. Shall not be painted unless requested and approved by the Community Development Director. • STUCCO: Acceptable material. Generally discouraged at the bases of buildings and adjacent to pedestrian walkways. Should have natural stone aggregates and texture. Standard sand or quartzputz textures are prohibited. Break up large components and fascias through the use of joints and changes in plane and color to maintain scale of the facade. • EIFS: Allowed on the ground floor, street facing facades directly abutting the R.O.W. in a limited amount (20%) and should only be used as ornamental details such as parapet caps, cornices, belt courses, window details, etc. a. Allowed material in non-pedestrian areas such as loading areas and internal courtyards not visible from public view. b. Allowed on the upper floors (2nd Floor and above) on all building types but may not exceed 75% of the façade material including windows and fenestration. c. If located on the ground floor in any location of a building shall have a masonry or stone base provided as a water table feature. d. In limited applications EIFS or Synthetic Stucco may be used as a primary building materials that exceeds the above requirements at the discretion of the ACC and the City of Wheat Ridge’s Planning Director’s approval. e. EIFS reveals are required to break up big fields of EIFS walls. Mix of materials Mix of materials 79DESIGN PATTERN BOOK THIS PAGE INTENTIONALLY LEFT BLANK 80 CLEAR CREEK CROSSING 5.0 - LANDSCAPE 81DESIGN PATTERN BOOK 5.1 GENERAL LANDSCAPE DESIGN Seasonal landscaping DESIGN STANDARDS • The Project shall meet the City of Wheat Ridge Landscape Regulations as referenced in the Code or Ordinances, Chapter 26-502. • The Project shall utilize the concepts of water-wise and xeriscape landscaping as a means to water conservation in a semi-arid climate. • Specified plant materials shall meet industry standards and City requirements and be suited to the environment. • Landscape and irrigation design shall reduce the impact of drought on landscape and provide for efficient water usage. • All landscaped areas shall be irrigated with an underground automatic irrigation system. All new irrigation systems shall utilize automatic rain shut-off technology. • Artificial turf or artificial plants are not allowed, except in limited circumstances as outlined in Sec. 26-502. • Reference the recommended plant list in Appendix C. Final plant selection to be reviewed at time of specific plan review. DESIGN GUIDELINES • Use plants with more naturalized form in the buffers and open spaces throughout the Project, whereas planting selection for central gathering spaces should complement the form and architecture of the surrounding buildings and amenities. • Select trees, shrubs and perennials for their hardiness and demonstrated success in this semi-arid environment. • Encourage lower water use turf grasses in select locations. In high visibility areas, manicured turf or ground cover should be used to maintain a well-kept appearance. In other areas, native and/or adapted grass plantings may grow to maintain a naturalized appearance. • Utilize high efficiency irrigation systems capable of adjusting water application according to plant’s needs. • Inconspicuous landscape lighting shall be provided to enhance landscape features. • General landscape design, including the location of landscape areas, their type, form and materials, should aim to control erosion and prevent sedimentation in municipal water drainage systems. DESIGN INTENT • Obtain landscape design inspiration from native regions proximate to the site as well as from the site’s rich cultural history. • Complement the overall modern agrarian design theme with landscape design through use of consistent patterns, texture, and form. • Provide seasonal interest and visual enhancement of the Project. • Create an overall landscape design that is ecologically sensitive, demanding fewer resources than a typical landscape. • Promote diversity of tree and plant material, while maintaining sustainable, water-wise, and low maintenance landscape approaches. • Utilize landscape to enhance site user experience by emphasizing views, providing screening, and offering a comfortable experience in outdoor spaces throughout the Project. • Promote a walkable, pedestrian friendly site utilizing landscape design to enhance the site experience. • Improve the appearance of surface parking areas with landscape that complements without creating hindrances. • The metropolitan district will maintain and install 40th Avenue and Clear Creek Drive Right of Way landscaping on both sides of the road, with the exception of the Coors frontage along Clear Creek Drive. Agrarian aesthetic 82 CLEAR CREEK CROSSING 5.2 LANDSCAPE DESIGN WITHIN DISTRICTS Agrarian aesthetic DESIGN STANDARDS • In all Districts, any area of the lot not covered by building, parking, walkways, storage, service areas or display shall receive landscape treatment. • Within commercial zones landscaping shall not be less than 20% of the gross lot size. No more than 30% of the total landscape coverage can be manicured turf. • Within multi-family residential zones landscaping shall not be less than 30% of the gross lot size. No more than 60% of the total landscape coverage can be manicured turf. • When a use / structure is adjacent to an existing residential use, a 20 foot landscape buffer is required in addition to the required setback. DESIGN GUIDELINES • Plant materials should be predominantly drought tolerant species suitable to the climate and/or native to the region. • Where substantial pedestrian traffic and informal recreational activities are likely to occur, irrigated turf, either native or non-native, may be used so long as the overall plant palette is primarily drought tolerant. High water use turf types should be confined to high visibility areas, such as tree lawns, and active parks, retail/commercial building frontages. • Consider use of low water demand turf varieties such as Texas hybrid bluegrass, buffalo grass, blue grama grass, and tall fescue grass in low visibility, passive areas, and areas outside of retail/commercial building frontages. • To enhance the water quality leaving the site, water may be treated with water quality ponds or swales where appropriate. Water quality ponds or swales should be designed with the naturalized landscape strategy in mind. DESIGN INTENT • Emphasize the modern agrarian design theme as a commonality among all Districts. • Coordinate the landscape design between and through the Districts including landscape areas surrounding buildings, parking lots, streetscape, plaza areas or other gathering spaces, as well as the multi-use trails, which connect to regional trail systems including Clear Creek. • Create distinct patterns within each District through plants selection and overall design while still providing cohesive elements throughout the Project that relate back to the overall theme. Use of each District’s distinct character can further drive the landscape design. Refer to the Clear Creek Crossing Vision Book precedents for District character guidance. • Provide consistent landscape elements and materials throughout the Project, while adhering to the District design direction as well as guidelines and standards for other elements outlined herein. Agrarian aesthetic Design cues from site and site history 83DESIGN PATTERN BOOK 5.3 TREES, SHRUBS, AND PLANTS DESIGN STANDARDS • Specified plant materials shall meet industry standards and City requirements and be suited to an urban environment. • Artificial turf or artificial plants are not allowed. • All new plantings shall meet these minimum size requirements: a. Deciduous Trees: 2-inch caliper b. Ornamental Trees: 2-inch caliper c. Evergreen and coniferous trees: 6-feet tall d. Shrubs: #5 container e. Vines, perennials, and ornamental grasses: #1 container f. Mass Ground covers: #1 container g. Street trees, whether on public or private property, shall conform to the plant list contained in the City of Wheat Ridge Streetscape Design Manual. h. Deciduous trees in key public gathering areas shall be up-sized to 2.5” caliper. • Reference the recommended plant list in Appendix C. Final plant selection to be reviewed at time of specific plan review. DESIGN GUIDELINES • Strong patterning in landscape layout is encouraged throughout the project to communicate the agrarian design theme. Design form should emphasize simple lines and agricultural character. • To ensure the landscape design provides an appealing and low-maintenance result, avoid over-use of a single plant species or excessively large mono-culture plant groupings. Evergreen and deciduous plants, as well as cool and warm season grasses should be mixed with enough variety to provide seasonal interest and visual enhancement. • Select trees and other plant materials that are drought tolerant and suitable to the climate or native to the region. • Natives should be given preference where appropriate. • Native plants should be used in designated natural areas and trail corridors to transition from developed areas to open space and the Clear Creek Trail. • Adapted and commonly accepted species may be used in high visibility areas. Use the recommended plant list in Appendix C as a guide for plant characteristics when selecting plants. General landscape design, including the location of landscape areas, their type, form and materials, should aim to control erosion and prevent sedimentation in municipal water drainage systems. DESIGN INTENT • Convey a strong connection to agrarian land patterns as a design theme through landscape planting design. • Maintain both variety and distinct geometry in the landscape to recall cultivated land. Maintain strong year-round form in landscape design utilizing variety within landscape layout and plant selection. • Plant massings and monocultures can contribute to communicating the agrarian design theme. However, large plant massings should be designed in a way that can accommodate plant life cycles or disease within a species without detracting from the overall landscape appearance and character. • Provide seasonal interest and visual enhancement of the Project. • Utilize landscape design to add value to the community while maintaining sustainable, water-wise, and low maintenance landscape approaches. Seasonal landscaping Seasonal landscaping Seasonal landscaping Seasonal landscaping 84 CLEAR CREEK CROSSING 5.4 STREETSCAPES Interactive design elements DESIGN STANDARDS • Amenity Zone shall be a minimum of 6 (six) feet in width. Reference the Wheat Ridge Streetscape Design Manual for further information on Amenity Zone design. • Trees must be provided within a required Amenity Zone, with minor adjustments for elements such as signage, light pole spacing, driveways, or required public/private utility facilities. • Street lights shall be placed as generally required by the City of Wheat Ridge standards. • Trees shall be located in tree openings that are 6’ x 10’ minimum with an understory treatment that contains either sod, ornamental grasses, perennials, shrubs or a combination thereof. • Avoid random changes in street tree species. One tree species on both sides of street shall be utilized on the same block. • Vary street tree species in logical locations to limit potential impacts from loss of a particular species. Utilize trees with similar form, color, and texture characteristics for design continuity. • Aside from trees, the R.O.W. landscape from the back-of-curb and the property line shall not exceed a height of 36” above the level of the roadway. DESIGN GUIDELINES • Active uses should be placed along the streets to encourage and enhance pedestrian circulation within Districts, and enhance overall experience. Follow industry standards to address potential public safety concerns. • Streets should be visually consistent and a have a cohesive rhythm created by street trees, plantings, furnishings, paving, and lighting. • Street furnishings, trees and amenities should occupy consistent, well defined amenity zones parallel to the pedestrian walking zone. • Sidewalk uses, outdoor seating, street-carts and vendors are subject to compliance with all applicable City laws and regulations, and are encouraged outside of the pedestrian walking zone. • Temporary lighting for special events and holidays is allowed and should be used for decorative purposes only. DESIGN INTENT • Create a functional streetscape environment that unifies the Project while providing necessary amenities to pedestrians. • Provide unique character by using cohesive plantings, street trees, and other amenities within the Project. • Create a streetscape that promotes overall pedestrian circulation in a safe manner. • Encourage pedestrian activity on the sidewalk, supporting adjacent activities such as shopping, dining, strolling and gathering. • Each District’s character should drive the landscape design, with agrarian style influencing elements within the streetscape. Pedestrian scaled elements Agrarian aesthetic 85DESIGN PATTERN BOOK 5.5 SITE FURNISHINGS Site Furnishings DESIGN STANDARDS • Benches along sidewalks shall be oriented so they will not impede pedestrian movement. • A consistent standard for site furniture shall be developed before any installation is approved. • Seating shall be placed near building entrances, plazas, and gathering spaces. • Site furniture shall meet minimum City of Wheat Ridge and ADA requirements. • Placement of site furniture shall complement the overall walkability of the development. • Bicycle and scooter parking shall utilize cohesive and consistent bicycle parking fixtures. • A minimum of one bench is suggested for every 200 feet of commercial building frontage. Benches shall be grouped where appropriate. • At least one trash and one recycling receptacle shall be located at each main building entry, common courtyard, or seating area. • Raw, simple materials such as corten steel, concrete and natural wood or wood-look shall be emphasized in furnishings to relate to the modern agrarian theme. • A simple unified color palette and agrarian feel shall be maintained in site furnishing choices. DESIGN GUIDELINES • Maintenance, safety, and comfort should be considered in the selection, design and placement of site furniture. • Site furniture should be used to create public open spaces and plazas where heavy pedestrian use is anticipated. • Adequate quantities of site furniture should be implemented in all public areas, including benches, bicycle racks, and trash receptacles. • Patio seating for restaurants, coffee houses, or similar uses is encouraged. • Within plazas and gathering spaces more unique site furniture is encouraged to provide added visual interest and promote the use of these spaces. DESIGN INTENT • Enhance the pedestrian experience along public rights-of-way as well as within the Districts through use of appropriate site furniture. • Provide visual cohesiveness through site furnishings that are consistent and complementary throughout the Project while also allowing for distinctive variation within each District. • Although site furniture in each District may vary, site furniture selection should achieve a recognizable agrarian style through the use of common materiality and form. • Provide necessary elements for pedestrian comfort and convenience, as well as site orderliness. • Complement the simple agrarian materiality relating to architecture, paving, walls, etc. Site Furnishings Site Furnishings 86 CLEAR CREEK CROSSING 5.6 TRAIL FURNISHINGS Trail Head Example DESIGN STANDARDS • Benches shall be located along the perimeter of the Trail and out of the main throughways. • Trail furnishings shall not block the minimum unobstructed pedestrian walking zones. • Simple forms emphasizing concrete, wood, and steel shall be used. Manufactured, wood-look materials are acceptable. • 42” height 3-rail fence with wire mesh shall be used where necessary for trail user safety and must be compatible with site furnishing design direction. Trail fencing shall comply with Parks & Recreation Guidelines as well as City of Wheat Ridge Code. DESIGN GUIDELINES • Maintenance, safety, and comfort should be a primary consideration in the type, design, and placement of trail furniture. • Site furniture should be placed along trail in locations that have heavy pedestrian use. • Durable, high quality site furniture should be employed along the trail. • Bicycle parking for convenience of visitors to the trail should be located so that stopping at the Project to shop or dine is convenient. • Adequate quantities of site furniture should be provided in all public areas, including benches, bicycle racks, and trash receptacles. DESIGN INTENT • Provide furnishings along the multi-use trail for comfort and convenience, as well as cleanliness. • Create visual continuity across the Project by connecting trail furnishings to the agrarian style. • Enhance the Trail with amenities to better serve those who live, work, and play nearby. • At the trailhead, provide adequate site amenities to serve a larger group of users such as parking and other facilities commonly found along the regional Clear Creek Trail. • Locate trail benches to provide respites for enjoyment of key views of surrounding natural features or points of interest. Site Furnishings Site Furnishings Bicycle Parking 87DESIGN PATTERN BOOK THIS PAGE INTENTIONALLY LEFT BLANK 88 CLEAR CREEK CROSSING 6.0 - LIGHTING 89DESIGN PATTERN BOOK 6.1 STREET AND PARKING AREA LIGHTING Parking Lot Lighting DESIGN STANDARDS • Provide adequate lighting for safety and security following IESNA illumination guidelines. • All exterior lights for streets, parking drives, walkways and buildings shall be LED. • Pole height shall not exceed 25 feet, including pole base height. DESIGN GUIDELINES • Parking area light fixtures should complement the lighting of adjacent streets and properties using consistent fixtures, LED color temperature and illumination levels. • Street lighting fixture placement should create an organized appearance that is coordinated with the location of trees, curb cuts, signage and other design features to provide a coordinated and consistent streetscape. • Light poles should be located in a manner that provides a unified, organized appearance throughout the development, with spacing that meets the lighting criteria standards, as outlined. • Accessories and banners may be included in pole and fixture design if there is a clear connection to the overall agrarian design theme. • Lighting design should minimize light pollution, light trespass, uplight and glare. DESIGN INTENT • Lighting design provides an opportunity to unify the Project through connectivity of fixtures, harmonizing with the agrarian theme. • The street and parking area light fixture design should be minimalistic with a clean appearance that diminishes visually during the day time without detracting from the overall design theme. • Streets and parking areas should be illuminated in a consistent, attractive and unobtrusive manner that minimizes light pollution, light trespass and glare. • Lighting provides an opportunity to demonstrate energy efficiency and promote sustainability initiatives at the Project. LED lighting Downcast lighting 90 CLEAR CREEK CROSSING 6.2 PEDESTRIAN LIGHTING Streetscape lighting DESIGN STANDARDS • Provide adequate lighting for safety and security following IESNA illumination guidelines. This shall include areas providing pedestrian connection to the primary multi-use trail. • All light fixtures shall be integral LED type. • Light fixtures and pole height shall not exceed 14 feet (this includes the pole base height). • Lighting shall be directed to the pedestrian zone avoiding glare to adjacent areas. • Lighting shall be designed to provide even and uniform light distribution. • Pedestrian light fixture design shall be of a consistent type, color temperature and illumination levels. DESIGN GUIDELINES • When pedestrian lighting is used on streets or in parking areas it should be distinguishable, clearly defining the pedestrian path of travel. • Raw, simple materials and finishes should be emphasized in lighting components to relate to the modern agrarian design aesthetic to complement the overall unifying theme of the Project. • Lighting within Districts should be relevant and useful, connecting to the character and use of each respective District. • Various post attachment methods may be used, but priority should be given to maintaining a cohesive look throughout the Project. • Lighting design should minimize light pollution, light trespass, uplight and glare. DESIGN INTENT • Lighting on-site will promote a safe environment in all areas. • Incorporate pedestrian lighting at a useful and appealing scale to create visual interest in public areas, plazas and on-site amenities. • Use lighting fixtures as a design element that unifies the Districts through connections to the modern agrarian style at the Project. Streetscape / Pedestrian lighting Pedestrian scale lighting 91DESIGN PATTERN BOOK 6.3 ACCENT LIGHTING DESIGN INTENT • Enhance night-time views of buildings with accent lighting highlighting key amenities and architectural elements. • Incorporate pedestrian lighting to enhance the building entrances and facilitate ease of circulation. • Accent lighting fixtures should enhance and unify the Districts through connection to the agrarian style of the Project. • Select accent lighting for highlighting key areas of the site as appropriate. • The accent lighting design should add to the character and aesthetic appeal of the Project. • Enhance or highlight key architectural elements and informational displays. • Accent lighting fixture selection should enhance and unify the Districts through connection to the modern agrarian style of the Project. • The accent lighting should minimize light pollution, light trespass, uplight and glare. Selective use of accent lighting Accent Lighting DESIGN STANDARDS • Lighting shall be used to highlight entrances and other prominent architectural features to provide clear direction for both pedestrian and vehicular traffic through the Districts. • Fixture color selection shall correlate with the material palette as well as natural color choices. Galvanized aluminum or similar finishes are also acceptable. • Simple, rustic, or plain forms shall be emphasized over ornate or decorative styles. • A unified color temperature and lamp type shall be maintained wherever possible. • Fixtures shall contain only low wattage bulbs that are not greater than fifty lumens per bulb (equivalent to a seven watt C7 incandescent lamp); LED lamps are preferred. • Light fixtures shall be approved by the ACC and the City of Wheat Ridge. • Decorative overhead lighting is required along the Crossing Drive Paseo. Refer to Section 2.3.5 DESIGN GUIDELINES • Accent lighting design should minimize light pollution, light trespass, up-light and glare. • The overall scale of architectural accent lighting should be proportional to the building or structure to which the fixture is mounted. • Public gathering areas are encouraged to utilize decorative lighting, overhead string lighting or outdoor track lighting, as long as it connects to the character and use of the District. • Low level bollards, tree accent lights, or similar accent lighting should be provided in key landscape areas for night-time interest and wayfinding. • Holiday lighting is encouraged. Accent lighting to highlight pedestrian spaces Accent lighting 92 CLEAR CREEK CROSSING 6.4 GENERAL LIGHT STANDARDS AND INTENSITY DESIGN STANDARDS • All exterior lights for streets, parking drives, walkways and buildings shall be LED (light emitting diode), casting a white light. • Full cut-off fixtures shall be used on all exterior locations. • A photometric lighting plan is required for all Specific Development Plans to ensure adequate and appropriate light levels are provided for each site condition. • Light levels at the property line shall be measured as line of sight from five (5) feet above the ground at the property line to the nearest and brightest light source on the property. Light plans shall reflect the theoretical light levels at the property line using this method. • Lighting plans shall identify the light loss factors (adjustments for dirt and age of fixture/lamp) for all types of exterior lights proposed. The specified lighting levels for any use are maximums under any fixture and are the light levels allowed without adjustments for light loss factors. • All canopy lights shall be recessed so that no lens or light source drops below the ceiling surface of the canopy. • Site lighting shall conform to the standards contained in the Lighting for Exterior Environment RP-33-99 by the Illuminating Engineering Society of North America (IESNA). DESIGN INTENT • The light intensity levels within all areas should correspond to use and potential hazards. • Lighting should provide adequate for adequate safety and security. • Lighting should not be placed to cause glare or excessive light spillage on neighboring sites. • Site lighting should provide consistent levels of illumination, avoiding pockets of very high or low levels of illumination. DESIGN GUIDELINES • Lighting shall provide uniform illumination in compliance with the following maximum levels of light fixture illumination: COMMERCIAL AND RETAIL USES MINIMUM TO MAXIMUM* Parking Lots 0.5 to 5.0 foot-candles Driveways 0.5 to 2.0 foot-candles Property Line No Minimum to 0.10 foot-candle (line of sight) Walkways 0.5 to 2.0 foot-candles Canopy Areas / Entryways 2.0 to 5.0 foot-candles Loading Docks 2.0 to 5.0 foot-candles Bikeways, Multi-Use Trails 0.5 to 2.0 foot-candles Courts, Plazas, Terraces 0.5 to 2.0 foot-candles *Values given are a minimum average maintained horizontal, foot-candles which are measured at the average point of illumination between brightest and darkest areas, 4-5 feet above the ground surface. (Source: IES Lighting Handbook - 4th Edition) 93DESIGN PATTERN BOOK THIS PAGE INTENTIONALLY LEFT BLANK 94 CLEAR CREEK CROSSING 7.0 - SIGNAGE 95DESIGN PATTERN BOOK 7.1 CONCEPTUAL SIGNAGE DESIGN INTENT • Creates a unified signage family, encouraging well-placed shared signs throughout the development. • Provide guidelines and standards for master sign plans to be submitted for each planning area, or portion thereof at least two (2) acres or more in size which is under unified control either by ownership, legal association or leasehold. • Through materials, parallels the relationship between the development and the nearby Clear Creek with its natural trails as well as the Project’s agrarian design theme. • An innovative design approach to signage is encouraged and is important to establishing the Project’s unique brand and image. • Accommodates the varied needs of a large mixed-use planned development with a functional signage program that supports a wide spectrum of uses and visitors. DESIGN STANDARDS • All signage shall be designed according to the standards and guidelines of the signage family and shall be reviewed by master developer prior to permit application • Two types of signage shall be allowed at the Project: free-standing signage or site signs and wall-mounted signage or building signs. • Temporary signs shall be allowed according to City Code. • All signs shall be constructed of materials from the Clear Creek Crossing palette, see Section 4.0. • All sign design including color and materials, must be submitted to the ACC and the City for review and approval, respectively. • All illuminated signage shall comply with Section 26-503 of the Zoning and Development code. • Signage locations must generally comply with the Project Signage Map and/or general specifications for placement of signs as determined by type included herein. • All signs must comply with Chapter 26 of the Zoning and Development Code, including sight triangle requirements. This Chapter of the Design Pattern Book is considered the master sign plan. Reference sections 7.2 & 7.5 for additional standards. • The Lutheran Master Sign Plan (Case No. WZ-23-04) approved by Planning Commission on March 21, 2024 shall supersede requirements herein related the allowable tenant-related freestanding signs in PA 1 DESIGN GUIDELINES • Overall signage design should embrace the use of natural materials, juxtaposed with the contemporary materials, using a natural color palette, accented by one or more vibrant colors. • Sign design should correspond to the set signage family; variations may be allowed subject to ACC review and City approval. • Signage should have simple, modern, and efficient style that connects to the Project’s agrarian theme and the material palette, with some flexibility allowed to accommodate users, whether more creative or more programmed. • Signage should be designed to minimize clutter, with an emphasis on managing locations to minimize conflicts, blockages and obstructions of both circulation patterns and view corridors. 96 CLEAR CREEK CROSSING 7.2 SIGNAGE FAMILY I.D. DETAIL BRAND DESIGN • The brandmark “C” and “Clear Creek Crossing” are both die cut through the various materials to reveal the layered aspects of both the literal materials and interaction between the primary materials and the environment again reinforcing the diversity of businesses and services offered at this development. • Detail on the signage creates dimensionality and interaction between the natural wood material and the refined metal, again reinforcing the relationships between Clear Creek and the Project and uniquely identifies Clear Creek Crossing with a logo: a beautiful natural amenity along with its associated regional trail, both crossing through the newly developed site. The accent color is a fresh and clean blue, inspired by nearby Clear Creek - providing a connection to both the location and the history of the site. • Landmark ID is shown for illustrative purposes only to show the brand/design for which the concept must be reflected on all project signage. Reference Section 7.1 Conceptual Signage Design Standards, 7.2 Signage Allowance Chart, and 7.4 Freestanding Signs for the full set of standards. LANDMARK I.D. 50 ’ - 7 5 ’ 97DESIGN PATTERN BOOK 7.2 SIGNAGE FAMILY 50 ’ - 7 5 ’ A B C D Landmark ID Primary Monument Secondary Monument Major Tenant ID E F G H Other Tenant Project ID Wayfinding Interpretive/Trailhead 98 CLEAR CREEK CROSSING 7.2 SIGNAGE FAMILY *Note: The following sign location graphic map is conceptual and intended to give an idea of the overall sign plan for the site. The signage allowance chart dictates the total number of signs allowed. *Note: The Lutheran Master Sign Plan (Case No. WZ-23-04) approved by Planning Commission on March 21, 2024 shall supersede requirements herein related the allowable tenant- related freestanding signs (Major Tenant ID and Other Tenant Signs) in PA 1. Sign Type Allowable Planning Areas Max Sign Area Max #Max Sign Height Min. Setback Landmark ID 1,4,8 900 SF 3 50-75'30' Primary Monument 1,3,6 400 SF 5 20'10' Secondary Monument 1,3,4,6,7 150 SF 8 12'5' Major Tenant ID 1,2,3,6 150 SF 4 12'5' Other Tenant 1,2,3,4,5,6,7,8 50 SF 6 8'5' Project ID 1,3,4 50 SF 4 6'5' Wayfinding 1,2,3,4,5,6,7,8 25 SF 8 8'5' Interpretive Trailhead 1,2,6,7 25 SF 4 8'5' Primary Wall-Mounted Sign 1,2,3,4,5,6,7,8 1 SF per LF of eligible wall length Secondary Wall-Mounted Sign 1,2,3,4,5,6,7,8 May not exceed primary Trail or Amenity-Oriented Wall-Mounted Sign 6,7 0.5 SF per LF of eligible wall length Under Canopy Sign 1,2,3,4,5,6,7,8 6 SF 1 Projecting Sign 1,2,3,4,5,6,7,8 1 SF per LF of eligible wall height Painted & Creative Sign 3,4,6 Same as primary or secondary Other Signs (See section 7.5 for wall elibility) Building Signage (Also see Section 7.5) Per City of Wheat Ridge Standards, Chapter 26, Article VII, 26-701 N/A N/AN/A N/A Refer to section 7.0 signage of this document for additional intent, guidelines, and standards Tenant-related signs fall within the identified category below and may not exceed a total of 26 tenant-related signs. SIGNAGE ALLOWANCE CHART Tenant related freestanding Signs (Also see Section 7.4) Other Freestanding Signs (Also see Section 7.4) 99DESIGN PATTERN BOOK NORTH 7. 3 S I G N A G E M A P 100 CLEAR CREEK CROSSING 7.4 FREESTANDING SIGNS DESIGN STANDARDS • Freestanding signs will consist of the following types of site signage: a. Landmark ID Monument b. Primary Monument c. Secondary Monument d. Project ID Monument e. Major Tenant Sign f. Other Tenant Sign g. Wayfinding Signage h. Interpretive / Trail head Signage • Landmark ID Monument Signs shall be designed to be visible by traffic along the adjacent highways, with clear identification of CCC as well as major tenants, with no more than six tenant panels. Maximum height of these signs shall be 50 feet, unless the panels are not visible to nearby highway traffic; Landmark signs may be up to 75 feet and only as tall as necessary to provide adequate visibility as determined by the Community Development Director • Monument and Project ID signs establish the character and identify of the development and shall be sited in key locations, primarily at intersections or important access drives. • Project ID signs identify the development and shall be sited in key locations, primarily at intersections or important gateways. • Major Tenant signs shall include freestanding signs for users >30,000 SF. • Other Tenant signs shall not be required to connect to the sign family but should follow all other standards and shall be located on the lot which they advertise. • All freestanding signs shall be integrated into the streetscape, complementing items such as plantings, trees, paving patterns, and street furnishings. • No signs shall obstruct designated sidewalks. • Designated setback requirements begin at edge of ROW. The materials of freestanding signs shall be similar or closely related to the materials of the primary structures. • Materials should connect to the Clear Creek Crossing palette (Sec 4.0) as illustrated across the Sign Family, embracing a mix of natural color and natrials selections while allowing use of sythetic, composite or laminated materials that provide a similar look with added durability. • Variations in design and location from Master Signage Plan are allowed subject to approval of the Community Development Director. • All freestanding signs shall contain a consistent design and be comprised of compatible materials in order to be considered unified. • All signs must comply with the method of measuring the surface area of the sign as outlined in Chapter 26 of the Zoning and Development Code. • All signs must comply with sight triangle requirements as outlined in Chapter 26 of the Zoning and Development Code. • Landmark ID, Project ID, and primary monument signs are allowed on undevelopable sites absent buildings as generally depicted on the signage map subject to approval of the Community Development Director • See Section 7.2 for additional standards DESIGN INTENT • Develop freestanding sign family for the site that allows some flexibility while maintaining a brand identity for the site that serves to connect the Districts. • Through materials and color palette, design a freestanding sign family that is inspired by the natural and cultural cues that surround the site’s location • Create a balance in both design and placement of site signage, so that the Project brand is unique while the users/tenants logos are prominently placed appropriately based on relative significance within the overall development. DESIGN GUIDELINES • Visibility, location of trees and vegetation, and compatibility with the surrounding landscaping and hardscaping should be considered in the placement and design of signs. • Sign lighting should be consistent with the lighting of building elements and storefront lighting. • Signs adjacent to residential neighborhoods should be turned off after business hours. • Sign lighting should be designed to minimize light pollution, in compliance with dark sky principles. Pedestrian lights shall be semi-cutoff fixtures at a minimum. • Except for Other Tenant signs, all sign types should have simple, modern, and efficient style that connects to the sign family and material palette. • This Chapter of the design Pattern Book is considered the master sign plan. *Note: Sign locations are conceptual and intended to provide an idea of overall sign plan for the site. **Note: Full amount of described allowable signage not shown as future PA sign locations are not prescribed. E.g., 1 additional primary monument allowed (not shown) in PA 1,3 or 6. 1 additional secondary monument allowed in either PA 4 or PA 7., etc. per signage allowance chart. 101DESIGN PATTERN BOOK 50 ’ - 7 5 ’ MA X MA X MA X 7.4 FREESTANDING SIGNS LANDMARK ID MONUMENT Freestanding sign, significant in height to allow visibility from freeway and highway corridors Sign Standards (See Pg. 98 for additional standards) Maximum area: 900 SF Maximum height: *50’ Minimum setback: 30’ Maximum number in project: 3 • Signs may be internally illuminated • May utilize a digital reader board • Signs must be placed within a landscaped area *Maximum height of these signs shall be 50 feet, unless the panels are not visible to nearby highway traffic; Landmark signs may be up to 75 feet and only as tall as necessary to provide adequate visibility as determined by the Community Development Director. See Sections 7.2 and 7.3 for allowable locations. SIGN AREA • Tenant Cabinet: 756 Sq. Ft. • Logo and copy: 70.5 Sq. Ft. Sign area and dimensions represented in a red dashed line are for illustrative purposes only to show how sign area is measured, Sign standards shall prevail. 102 CLEAR CREEK CROSSING 7.4 FREESTANDING SIGNS PRIMARY MONUMENT Freestanding sign, providing prominent onsite identification of both CCC and its most significant retail, entertainment and employment uses at CCC. Primary Monument Signs will be encouraged to minimize the total number of Major Tenant Signs Sign Standards (See Pg. 98 for additional standards) Maximum area: 400 SF Maximum height: 20’ Minimum setback: 10’ Maximum number in project: 5 • Signs may be internally illuminated • Signs must be placed within a landscaped area See Sections 7.2 and 7.3 for allowable locations. SIGN AREA • Tenant Cabinet: 96 Sq. Ft. • Logo and copy: 30 Sq. Ft. SECONDARY MONUMENT • Freestanding sign, designed to identify CCC as well as smaller tenants/users. Located along public streets, near access drives within CCC. Secondary Monument signs will be encouraged to minimize the total number of ‘Other Tenant signs. Maximum area: 150 SF Maximum height: 12’ Minimum setback: 5’ Maximum number in project: 8 • Signs may be internally illuminated • Signs must be placed within a landscaped area SIGN AREA • Tenant Cabinet: 45 Sq. Ft. • Logo and copy: 15 Sq. Ft. *Note: Sign detail shown for illustrative purposes only. Sign standards govern maximum sign area allowances. Sign area and dimensions represented in a red dashed line are for illustrative purposes only to show how sign area is measured, Sign standards shall prevail. 103DESIGN PATTERN BOOK 7.4 FREESTANDING SIGNS MAJOR TENANT MONUMENT Freestanding signs are associated with large commercial or employment users, generally greater than 30,000 square feet. Designed to associate with the CCC signage family, Major Tenant signs provide clear identification of the tenant along a public street within CCC. Primary Monument signs will be encouraged to minimize the total number of Major Tenant signs. Maximum area: 150 SF Maximum height: 12’ Minimum setback: 5’ Maximum number in project: 4 • Major Tenant signs may be submitted in lieu of Primary and Secondary Monument locations so long as the cumulative number of primary, secondary, and major tenant signs does not increase. • Identification of CCC is required • Signs may be internally illuminated • Signs must be placed within a landscaped area SIGN AREA • Tenant Cabinet: 45 Sq. Ft. • Logo and copy: 12 Sq. Ft. OTHER TENANT SIGN • Freestanding ‘Other’ signs are associated with residential, commercial or employment users. Designed to associate with the CCC signage family, other tenant signs provide clear identification of the tenant within the boundaries of the lot, either on public street or visible from a public street within CCC. Secondary Monument signs will be encouraged to minimize the total number if Other Tenant signs. Maximum area: 50 SF Maximum height: 8’ Minimum setback: 5’ Maximum number in project: 6 • Identification of CCC is required • Signs may be internally illuminated • Signs must be placed within a landscaped area SIGN AREA • Tenant Cabinet: 24 Sq. Ft. • Logo and copy: 6 Sq. Ft. *Note: Sign detail shown for illustrative purposes only. Sign standards govern maximum sign area allowances. *Note: The Lutheran Master Sign Plan (Case No. WZ-23-04) approved by Planning Commission on March 21, 2024 shall supersede requirements herein related the allowable tenant-related freestanding signs. (Major Tenant ID and other Tenant Signs) in PA 1. Sign area and dimensions represented in a red dashed line are for illustrative purposes only to show how sign area is measured, Sign standards shall prevail. 104 CLEAR CREEK CROSSING 7.4 FREESTANDING SIGNS PROJECT ID • Freestanding Project ID signs are located at gateway entrances to CCC at the I-70 ramps and 40th Avenue. The Project ID signs are designed to convey a sense of arrival as well as an identification of CCC that connects to the balance of the signage family design. Flanked signs are encouraged in a well landscaped buffer. Length of the sign at its base should be guided by site characteristics and may employ a wrap design. • In addition, Project ID signs may serve to identify a Multi- Tenant Development as a “branded destination”, such as an employment campus or entertainment district. Design variations will be at discretion of Community Development Director. Maximum area: 250 SF Maximum height: 6’ Minimum setback: 5’ Maximum number in project: 4 • Signs may be internally illuminated • Signs must be placed within a landscaped area SIGN AREA • Logo and Copy: 42 Sq. Ft. *Note: Sign detail shown for illustrative purposes only. Sign standards govern maximum sign area allowances. Sign area and dimensions represented in a red dashed line are for illustrative purposes only to show how sign area is measured, Sign standards shall prevail. 105DESIGN PATTERN BOOK 7.4 FREESTANDING SIGNS INTERPRATIVE/TRAILHEAD • Freestanding Interpretive / Trail head signs are directional signs associated with the multi-use trail and have the similar design and scale of the Wayfinding signs within the Project. The Interpretive / Trailhead signs are located where they best assist pedestrians, hikers and cyclists. Maximum area: 25 SF Maximum height: 8’ Minimum setback: 5’ Maximum number in project: 4 • Signs may be internally illuminated • Signs must be placed within a landscaped area *Note: Sign detail shown for illustrative purposes only. Sign standards govern maximum sign area allowances. WAYFINDING • Freestanding Wayfinding signs are directional signs within the Project, providing distance/direction to tenants/users, trails and other CCC Project amenities. Wayfinding signs are located where they can provide guidance within CCC. Maximum area: 25 SF Maximum height: 8’ Minimum setback: 5’ Maximum number in project: 8 • Signs may be internally illuminated • Signs must be placed within a landscaped area SIGN AREA • Logo and Copy: 10 Sq. Ft. SIGN AREA • Logo and Copy: 10 Sq. Ft. Sign area and dimensions represented in a red dashed line are for illustrative purposes only to show how sign area is measured, Sign standards shall prevail. 106 CLEAR CREEK CROSSING 7.5 BUILDING SIGNS DESIGN STANDARDS • Building signs shall consist of the following types: a. Primary Wall Mounted Tenant Sign b. Secondary Wall Mounted Tenant Sign c. Trail or Amenity-Oriented Wall Mounted Tenant Sign d. Under Canopy Sign e. Projecting Sign • Total allowable wall sign area shall be determined for each user by calculating the linear footage of eligible sign frontage. See pages 105 and 106 for additional standards and wall eligibility. • In determining wall eligibility, only the footprint of the structure can be used. The floor area of gas station and drive-thru canopies cannot be applied toward the freestanding sign allowance. • Wall sign allowance may be transferred from one eligible primary or secondary frontage to another (including from primary to secondary) so long as the total size of secondary signs on a given frontage is less than the total size of all signs on the primary frontage • Building signs shall be constructed of durable materials permanently affixed to an exterior surface of any building, wall or structure. • Building signs shall not extend more than 15 inches beyond the wall, with exception of projecting signs, which are allowed when oriented toward pedestrians. • Signs placed upon marquees, canopies or awnings shall be considered as signs. • Sign design shall correspond to a set signage family, with variations allowed subject to approval of the Community Director. • Building signs located within 300 feet of and/or highly visible from existing residential uses shall be constructed either with an opaque background and translucent text and symbols, or with a dark (not white, off-white, light gray, cream or yellow) background and generally lighter colored text and symbols. • House or building address number signs shall be consistent with section 26-639 of the Zoning and Development Code. DESIGN GUIDELINES • Painted signs and other creative signage expressions, including possible unique roof signage, are encouraged in Vineyard and Harvest Districts only, subject to approval of ACC and at the sole discretion of the Community Development. • Building sign lighting should be designed to minimize light pollution, in compliance with dark sky principles. • Illuminated signs adjacent to residential neighborhoods and trail or amenity-oriented signs should be turned off during non-business hours. DESIGN INTENT • Identify individual retail shops, anchor tenants, commercial tenants, or Project with wall mounted signs as required. • Intended to be visible from both building entrances as well as traffic thoroughfares, depending upon orientation. • Through materials and style, connects to building architecture. • Prioritize legibility and brand recognition, providing clear identification and direction complementary to freestanding signage. 107DESIGN PATTERN BOOK 7.5 BUILDING SIGNS Primary Wall Mounted Tenant Sign These signs identify the individual tenants within the building and are located on the exterior of the building in which the tenant is located. The side of the building with primary entry/exit to the tenant space is considered the eligible frontage. For tenants with a corner entry, the tenant may choose which side is considered primary. Tenants are permitted multiple signs on the primary entry/exit facade of the building, as long as the overall permitted sign area is not exceeded Total allowable wall sign area of primary wall-mounted signs shall not exceed one (1) square foot per linear foot of eligible frontage. Wall sign allowance may be transferred from one eligible primary or secondary frontage to another within limitations. See page 106. Eligible frontage, primary signs means the side of the building with primary entry/exit to the tenant space. Secondary Wall Mounted Tenant Sign Tenants are also permitted secondary wall mounted signs that may be placed on a non-entrance/exit side of the building that contains the tenant’s space. Eligible frontages include facades that face public rights-of-way, parking areas, private streets or drives. Secondary signs may not exceed the size of primary signs on the same building meaning that the total size of secondary signs on a given frontage must be less than the total size of all signs on the primary frontage Wall sign allowance may be transferred from one eligible primary or secondary frontage to another within limitations. See page 106. Eligible frontage, secondary signs means facades that face public rights-of-way, parking areas, private streets or drives. Trail or Amenity-Oriented Wall Mounted Tenant Sign Standards Tenants abutting the trail within the Harvest District (PA 6 and 7) are permitted trail or amenity-oriented wall mounted signs that may be placed on building elevations facing public spaces. Eligible frontages include any side of a building that faces the amenity space. Trail or amenity-oriented signs may not exceed half of the allowed size of primary signs on the same building or one-half (0.5) square foot per linear foot of eligible wall. Eligible frontage, trail or amenity-oriented signs means any side of a building that faces the public trail or amenity space. 108 CLEAR CREEK CROSSING 7.5 BUILDING SIGNS Under Canopy Sign In addition to the wall mounted tenant signs, each tenant is permitted one pedestrian-oriented under canopy or arcade sign with a maximum area of 6 SF. These under canopy signs are not permitted to be internally illuminated, must maintain 9’ vertical clearance above pedestrian walkways, and shall only contain the tenant name and logo associated with the space. May use up to 50% of the allowed wall sign allocation for canopies Projecting Sign Projecting signs are defined as signs affixed to any building, wall or structure, extending beyond the building more than 15”. Projecting and wall signs are not permissible on the same wall. Tenants are allowed one projecting sign per street frontage per business and should be oriented toward pedestrians. Sign area is limited to 1 SF for each foot of height of the building to which the sign is attached. The maximum height is the top of the wall or parapet, and signs may not be roof mounted. The maximum Projection is 10’. The sign must maintain a minimum distance of 7’from the street frontage or sidewalk. Painted & Creative Signs These signs are expressive and intended to be used sparingly, in order to maximize impact while maintaining a tasteful aesthetic at the Project. Limited to use in the Vineyard and Harvest Districts, artistic signs shall count toward total allowed sign area for wall mounted signs. Individual designs are subject to the approval of the ACC and the Community Development Director. See Pg. 106 for additional standards. 109DESIGN PATTERN BOOK THIS PAGE INTENTIONALLY LEFT BLANK 110 CLEAR CREEK CROSSING APPENDIX A: GLOSSARY OF TERMS 111DESIGN PATTERN BOOK APPENDIX A: GLOSSARY Active Use A use that invites and plans for pedestrian activity. Acrylic Channel Glass Channel glass wall system consisting of self-supporting translucent glass channels and an extruded metal perimeter frame. The end result is a wall that obscures vision but allows light to pass through. Amenity Zone The portion of the public rights-of-way adjacent to the back of the curb reserved for amenities. The purpose of the amenity zone is to locate elements of the streetscape, such as trees, benches, lights, bicycle racks and trash receptacles, in a consolidated area outside of the pedestrian walking zone. Applicant Any owner, developer, builder, or other person seeking approval from the City as required by these Urban Design Standards and Guidelines. Architecture Review Board The applicant will have a Covenants, Controls, and Restrictions review board that will review all development for the compliance with this Official Development Plan prior to submission to the City of Wheat Ridge. After review of the proposal, a letter of approval or disapproval will be submitted to the City. Tenants of the development will have the opportunity to design and develop their own buildings and storefronts, which designs will be reviewed by the Covenants, Controls, and Restrictions review board. The Covenants, Controls, and Restrictions review board reserves the right to reject any submittal that does not comply with the intent of this document. Block For purposes of these Standards and Guidelines, a tract of land within the Site bounded by public streets, private streets, or by private drives. Build-to Line A line extending through a lot which is generally parallel to the front property line and marks the location from which the principle vertical plane of the front building elevation, exclusive of porches, bay windows, canopies, awnings and similar appurtenances, must be erected. CDOT ‘A’ Line The Colorado Department of Transportation “access control line” depicted as the CDOT ‘A’ Line is used to regulate the “control of access” to interstate rights-of-way and designated frontage roads for both transportation and non-transportation purposes. All land owners adjacent to “access control lines” are restricted from each and every right of access, from or to any part of Clear Creek Crossing Drive and the west-bound Interstate 70 off and on ramps, including the ability to ingress and egress properties adjacent and abutting the access control. The terms included here are terms that are consistently referenced throughout this design guidelines and standards document. Detached Sidewalk A paved walkway that is not attached to the street curb or a building and is commonly separated from the curb by a tree lawn or by an amenity zone. Developer The owner of a site, or a Project proponent or agent authorized by the owner to act on behalf of the owner in the design and construction of any development within the site. EIFS Exterior Insulating Finishing System. Façade The exterior vertical walls of a building and any face of a building given special architectural treatment. Fenestration The arrangement, proportioning and design of windows and openings within a building façade. Floor Area Ratio (FAR) The ratio of gross floor area of a building to the area of the zone lot on which the building is located. Furnishings Any of numerous types of street furniture, fixtures, or equipment most commonly used on commercial streets. Examples include pedestrian lights, benches, newspaper vending boxes, trash receptacles, planters, tree grates, fences railings, bicycle racks, mailboxes, fountains, kiosks, and public telephones. Gabion Wall A gabion is a cage, cylinder, or box filled with rocks used for landscaping. A gabion wall is a retaining wall made of stacked stone-filled gabions tied together with wire. LEED® Certification, Leadership in Energy and Environmental Design Green Building Rating System, developed by the U.S. Green Building Council (USGBC), which provides a suite of standards for environmentally sustainable design. Live Work buildings A building type that has a commercial use on the main floor and residential above or attached. Mixed Use Buildings The use of a structure that combines or integrates both residential and non-residential uses in the same structure/building. Modification Any departure from a standard or requirement contained in these Urban Design Standards and Guidelines as reviewed during the Design Review Process (Chapter 10.0). 112 CLEAR CREEK CROSSING Mechanically Stabilized Earth (MSE) Mechanically Stabilized Earth or MSE walls stabilize unstable slopes and retain soil on steep slopes and under crest loads. Non-Residential Uses All uses of property other than residential use. Open Space Open Space is defined to include plazas and landscape areas open to the sky. This definition includes both green landscapes and hardscape areas outside of the public rights-of-way. Parking Structure Any building or part of a building wherein more than three (3) motor vehicles are or can be housed or stored, including, but not limited to, parking decks and multilevel parking structures. Park An area of land which is developed or intended for development with landscaping and other features which promote recreational activities, passive or active, by the public. May be either publicly or privately owned. Parkway Parkways are typically characterized by landscape features such as broad medians incorporating tree and shrub masses, spacious tree lawns and linear tree plantings flanking wide streets. The term parkway and boulevard are often used interchangeably. Pedestrian Active Uses Business or activities that engages the interest of people passing by on adjacent sidewalks and allows views into store windows and building interiors. Pedestrian Walking Zone The portion of sidewalk either within public rights-of-way or on private property, between the amenity zone and the building related zone and reserved for unimpeded pedestrian travel. The purpose of the pedestrian walking zone is to provide an area outside of the amenity zone the remains clear for pedestrian walking. See Illustration No. 2. Plaza An open area at ground or elevated level accessible to the public at all times, and not within the right-of-way, which is unobstructed from its lowest level to the sky, although it may contain arbors, trellis, gazebos, picnic covers, sun shades and other non-enclosed roof-like forms that add to the usability and enjoyment of outdoors. The majority of the surface is hardscaped, but any portion of a plaza occupied by landscaping, statuary, pools, and open recreation facilities shall be considered to be a part of the plaza for the purpose of computing a floor area premium credit. The term “plaza” shall not include off-street loading areas, driveways, off-street parking areas or pedestrian ways accessory thereto. Quality Refers to the use of a material that is low maintenance, will stand up to wear and tear and is appropriate for the intended use or design application. Quartzputz Quartzputz is one of the original stucco textures. Not an acceptable texture at Clear Creek Crossing. Retail Any space or building used for the sale of goods to the ultimate consumer for direct consumption and not for resale. Right-of-Way The area of land under public ownership and commonly reserved for public use as a street, which may also include areas devoted to tree lawns, sidewalks, trails, bicycle paths, benches, and other public amenities and subsurface utilities. Scale The perceived size of a building, space, or roadway in relation to a human or automobile that affects the apparent size of street spaces and how comfortable they feel to pedestrians and drivers. Architectural design details and overall organization of the street can affect scale. Story Where the term “story” is used in the various zone districts for the purpose of determining setback from perimeter lot lines for nonresidential buildings, each twelve (12) feet of building height shall be considered a story, and for residential buildings, each ten (10) feet of building height shall be considered a story. Street Trees Trees that line the street in a right-of-way between the curb and the abutting property line, or pedestrian path. Streetscape A term generally referring to pedestrian amenities and landscape improvements located within the public-right-of-way or public easement. The term “streetscape” generally refers to the public amenity zone, the unobstructed pedestrian zone and the pedestrian amenities, furnishings and landscape improvements such as tree lawns or trees in grates. Terminating Vistas A term generally referring to points of interest at the end of certain important street view corridors through the Development. Tree Lawn The area of lawn or planting between the curb and the detached sidewalk where street trees are planted. Wayfinding How occupants traverse a space. Supplemented with signage and the built environment. APPENDIX A: GLOSSARY 113DESIGN PATTERN BOOK THIS PAGE INTENTIONALLY LEFT BLANK 114 CLEAR CREEK CROSSING APPENDIX B: MATERIALS 115DESIGN PATTERN BOOK APPENDIX B: MATERIALS STONE • Field Stone: Large random sized shapes laid in a random pattern. • Coursed Stone: Varied sizes of cut and tumbled stone with natural face features laid in an ashlar coursing. • Cut Stone: Regular sized stone modules laid in traditional masonry patterns, i.e. running bond, stacked bond, etc. METAL • Standing Seam: Metal panels that utilizes a raised seam in a regular pattern or spacing. • Ribbed or Corrugated: Metal panels that have curved or ribbed linear patterns. • Flat Panel: Metal panels that have a flat surface and utilize dry or wet sealed joints in rhythmic or random patterns for articulation. WOOD • Board and Batten: Flat panel prefinished or painted wood panels with protruding vertical smaller wood strips creating a regular vertical pattern. • Cedar Siding: Natural rough sawn or milled cedar lap siding with overlapping or flush joints. May be installed in vertical or horizontal patters and can be used on vertical or horizontal surfaces. • Reclaimed Wood or Barnwood: Wood that has been reclaimed and has a natural aged aesthetic. • Additional Wood Note: Synthetic or Alternative wood options may be utilized in lieu of natural wood if it is deemed to be unfit for the application but the desired look is to mimic or represent a wood product. FIBER CEMENT PANELS • Nichiha - Acceptable material. Colors and textures to be complementary to overall development. GLASS • All glass or glazing is considered a primary building material and counts towards the overall building materials percentage. PRECAST & DECORATIVE STONE ELEMENTS • Include caps, lintels, cornices. All aforementioned are acceptable. Colors shall be complementary to overall Project. SECONDARY MATERIALS • COLORED AND TEXTURED CONCRETE MASONRY UNITS (CMU): Standard gray colored CMU is NOT acceptable, unless covered by another building finish material. Split faced or honed CMU must be used as the primary element when exposed to view. CMU shall not be painted except where not visible from public streets or walkways. • MASONRY BRICK: Acceptable material. Colors and textures to be complementary to overall development. Design and detail is to be varied and interesting and not portray a neo traditional or faux historic character. Shall not be painted. • STUCCO: Acceptable material. Generally discouraged at the bases of buildings and adjacent to pedestrian walkways. Should have natural stone aggregates and texture. Standard sand or quartzputz textures are prohibited. Break up large components and • ARCHITECTURAL PRECAST CONCRETE: Shall be integrally colored and may be textured if desired. May be used as a veneer applied over an independently constructed enclosure and substrate. Break up large components and fascias through the use of joints and changes in plane and texture to maintain scale of the facade. • EIFS or Synthetic Stucco: Allowed on the ground floor, street facing facades directly abutting the R.O.W. in a limited amount (20%) and should only be used as ornamental details such as parapet caps, cornices, belt courses, window details, etc. 116 CLEAR CREEK CROSSING APPENDIX C: PLANT LIST 117DESIGN PATTERN BOOK APPENDIX C: PLANT LIST DECIDUOUS CANOPY TREES Scientific Name Common Name Acer Miyabei ‘Morton’ State Street Maple Catalpa speciosa Western Catalpa Celtis occidentalis Western Hackberry Gleditsia triacanthos inermis ‘Imperial’ Imperial Honeylocust Gleditsia triacanthos inermis ‘Shademaster’ Shademaster Locust Gymnocladus dioicus Kentucky Coffeetree Populus x acuminata Lanceleaf Cottonwood Populus sargentii Plains Cottonwood Quercus macrocarpa Burr Oak Ulmus Parvifolia ‘Emerii’ Allee Elm ORNAMENTAL TREES Scientific Name Common Name Acer grandidentatum Bigtooth Maple Amelanchier x grandiflora Autumn Brilliance Serviceberry Betula occidentalis fontinalis Western Red Birch Craetageus crus-galli ‘Inermis” Thornless Cockspur Hawthorn Crateagus phaenopyrum Washingtion Hawthorn Korelreuterisa paniculatat Goldenrain Tree Malus X ‘Spring Snow’ Spring Snow Crabapple Prunus americana American Plum Syringa reticulata Japanese Tree Lilac EVERGREEN TREES Scientific Name Common Name Abies concolor White Fir Juniperus scopulorum Rocky Mountain Juniper Picea pungens Colorado Spruce Picea engelmanni Engleman Spruce Pinus aristata Bristlecone Pine Pinus edulis Pinyon Pine Pinus flexilis Limber Pine Pinus nigra Austrian Pine Pinus ponderosa Ponderosa Pine Malus X ‘Spring Snow’ Spring Snow Crabapple Prunus americana American Plum Syringa reticulata Japanese Tree Lilac 118 CLEAR CREEK CROSSING DECIDUOUS SHRUBSScientific Name Common Name Scientific Name Common Name Amelanchier alnifolia Saskatoon Serviceberry Amorpha fruticosa False Indigo Aronia arbutifolia ‘Brilliantissima, Brilliant Red Chokeberry Aronia melanocarpa ‘Iriquois Beauty’ Dwarf Chokecherry Buddleia davidii Butterfly Bush Caryopteris x clandonensis Blue Mist Spirea Cercocarpus intricatus Littleleaf Mountain Mahogany Chamaebatiaria millefolium Fernbush Chrysothamnus nauseous Rabbitbrush Cornus sericea ‘Isanti’ Isanti Dogwood Forsythia ‘Arnold Dwarf’ Arnold Dwarf Forsythia Lonicera involucrate Twinberry Honeysuckle Mahonia repens Creeping Oregon Grape Philadelphus microphyllus Littleleaf Mockorange Physocarpus monogynus Mountain Ninebark Prunus besseyi Western Sandcherry Prunus besseyi ‘Pawnee Buttes’ Pawnee Buttes Sandcherry Rhus Glabra Smooth Sumac Rhus trilobata Three Leaf Sumac Ribes cereum Golden Currant Rosa woodsii Woods Rose Salix purpurea ‘Nana’ Dwarf Arctic Blue Willow Spiraea Japonica ‘Goldflame’ Goldflame Spirea Spriaea Nipponica ‘Snowmound’ Snowmound Spirea Spirea Japonica ‘Little Princess’ Little Princess Spirea Symphoricarpos albus Snowberry Syringa patula ‘Miss Kim’ Miss Kim Lilac Syringa vulgaris Common Purple Lilac Physocarpus monogynus Mountain Ninebark Prunus besseyi Western Sandcherry Prunus besseyi ‘Pawnee Buttes’ Pawnee Buttes Sandcherry Rhus Glabra Smooth Sumac Rhus trilobata Three Leaf Sumac Ribes cereum Golden Currant Rosa woodsii Woods Rose Salix purpurea ‘Nana’ Dwarf Arctic Blue Willow Spiraea Japonica ‘Goldflame’ Goldflame Spirea APPENDIX C: PLANT LIST 119DESIGN PATTERN BOOK Spriaea Nipponica ‘Snowmound’ Snowmound Spirea Spirea Japonica ‘Little Princess’ Little Princess Spirea Symphoricarpos albus Snowberry Syringa patula ‘Miss Kim’ Miss Kim Lilac Syringa vulgaris Common Purple Lilac EVERGREEN SHRUBS Scientific Name Common Name Arctostaphylos ‘Panchito’ Panchito Manzanita Cotoneaster dammeri ‘Coral Beauty’ Coral Beauty Cotoneaster Euonymus Fortunei ‘Emerald Gaiety’ Emerald Gaiety Euonymus Picea pungens ‘Globosa’ Globe Spruce Picea pungens ‘R.H. Montgomery’ R.H. Montgomery Spruce Pinus mugo ‘Slowmound’ Slowmound Mugo Pine Pinus mugo ‘Tannenbaum’ Tannenbaum Mugo Pine Pinus mugo ‘White Bud’ White Bud Mugo Pine Juniperus communis ‘Mondap’ Alpine Carpet Juniper Juniperus sabina ‘Monna’ Calgary Carpet Juniper Juniperus sabina ‘Buffalo’ Buffalo Juniper Juniperus virginiana ‘Blue Arrow’ Blue Arrow Juniper Yucca filamentosa ‘Ivory Tower’ Ivory Tower Yucca ORNAMENTAL GRASS Scientific Name Common Name Andropogon Gerardii Big Bluestem Bouteloua curpitendula Side-Oats Grama Bouteloua gracilis ‘Blonde Ambition’ Blonde Ambition Grama Grass Calamagrostis acutiflora ‘Karl Foerster’ Feather Reed Grass Deschampsia caespitosa Tufted Hairgrass Miscanthus sinensis ‘Adagio’ Adagio Maiden Grass Panicum virgatum Switchgrass Schizachyrium scoparium Little Bluestem Sporobolus heterolepis Prairie Dropseed APPENDIX C: PLANT LIST 120 CLEAR CREEK CROSSING APPENDIX C: PLANT LIST PERENNIALSScientific Name Common Name Scientific Name Common Name Achillea millefolium Common White Marrow Aquilegia caerulea Native Columbine Arnica cordifolia Heartleaf Arnica Coreopsis tinctoria Plains Coreopsis Erigeron speciosus Aspen Daisey Dalea purpurea Purple Prairie Clover Delphinium virescens Plains Larkspur Gaillardia aristata Blanket Flower Geranium richardsonii Richardson Geranium Iris missouriensis Rocky Mountain Wild Iris Liatris puncata Spotted Gayfeather Oenothera caespitosa Tufted Evening Primrose Penstemon strictus Rocky Mountain Penstemon Ratibida columnifera Mexican Hat Rudbeckia hirata Black Eyed Susan Thermopsis divaricarpa Gold Banner Yucca glaua Soapweed Zinnia Grandiflora Rocky Mountain Zinnia CROSSINGS DRIVE | NOVEMBER 2024 SCALE 0’30’60’120’ NORTH SITE PLAN FOOTHILLS CREDIT UNION BIRD CALL RE: SITE PLAN FOR DETAILS BONFIRE RE: SITE PLAN FOR DETAILS PRIMROSE RE: SITE PLAN FOR DETAILS THE LOOKOUT RE: SITE PLAN FOR DETAILS HOME 2 SUITES RE: SITE PLAN FOR DETAILS BANK OF AMERICA RE: SITE PLAN FOR DETAILS FUTURE DEVELOPMENT FUTURE DEVELOPMENT LIFE TIME CL E A R C R E E K D R I V E WEST 40TH AVE. CONCEPTUAL AND SUBJECT TO CHANGE 3 3 3 3 3 4 4 2 2 2 2 1 C.DR C.DR C.DR 1 RAISED INTERSECTION CROSSING DRIVE POTENTIAL GATHERING ENHANCED WALK “PASEO” POTENTIAL RTD STOP CL E A R C R E E K D R . W. 40TH CLEAR CREEK CROSSING | 11/05/2024 PERSPECTIVE RENDERS CL E A R C R E E K D R . W. 40TH 2 CLEAR CREEK CROSSING | 11/05/2024 PERSPECTIVE RENDERS CL E A R C R E E K D R . W. 40TH 3 CLEAR CREEK CROSSING | 11/05/2024 PERSPECTIVE RENDERS CL E A R C R E E K D R . W. 40TH 4 CLEAR CREEK CROSSING | 11/05/2024 PERSPECTIVE RENDERS CL E A R C R E E K D R . W. 40TH 5 CLEAR CREEK CROSSING | 11/05/2024 PERSPECTIVE RENDERS CL E A R C R E E K D R . W. 40TH 6 CLEAR CREEK CROSSING | 11/05/2024 PERSPECTIVE RENDERS CL E A R C R E E K D R . W. 40TH 7 CLEAR CREEK CROSSING | 11/05/2024 PERSPECTIVE RENDERS CL E A R C R E E K D R . W. 40TH 8 CLEAR CREEK CROSSING | 11/05/2024 PERSPECTIVE RENDERS Case No. WZ-24-01 / CCC ODP Amendment 15 NEIGHBORHOOD MEETING NOTES Meeting Date: January 24, 2024 Attending Staff: Stephanie Stevens, Senior Planner Location of Meeting: Virtual Property Address: Planning Areas 3 and 6 of the Clear Creek Crossing Development (southeast and southwest of the Clear Creek Drive and W. 40th Avenue intersections) Property Owner(s): Evergreen Clear Creek Crossing LLC Property Owner(s) Present? Yes Applicant: Derek Lis Applicant Present? Yes Existing Zoning: Planned Mixed Use Development (PMUD) Existing Comp. Plan: Regional Commercial Center, Mixed-Use Commercial Existing Site Conditions: Clear Creek Crossing is located on the west side of Interstate-70 at W. 40th Ave. just west of Applewood Village. The Clear Creek Crossing site is currently under development and will contain a variety of uses, ranging from residential to retail and will include the new location of the SCL Health Lutheran Hospital Campus. To the west is unincorporated Jefferson County, including Coors Brewing Company water storage facilities and a residential neighborhood. To the south of Clear Creek Crossing is the 70 West Business Center, including a La Quinta, Denny’s, Good Times, and a gas station. The properties of focus include Lot 1, Block 2 of Clear Creek Crossing Subdivision Filing No. 3 at the southeast corner of W. 40th Avenue and Clear Creek Drive; and Lot 1, Block 4 of Clear Creek Crossing Block 4 Replat at the southwest corner of W. 40th Avenue and Clear Creek Drive. Pursuant to the Clear Creek Crossing Planned Mixed Use Development (PMUD) zoning, these areas are identified as Planning Areas (PA) 3 and 6 respectively. PA 3 falls within the “Vineyard Commercial District,” intended for commercial uses including retail, restaurant, and entertainment; and PA 6 falls within the “Harvest District”, intended for large-format retail with accessory small retail, restaurants and hotel uses. Crossing Drive is planned to intersect PA 3 and extend through PA 6 connecting to the western spine road. Lot 1, Block 2 measures approximately 10.5 acres in size; and Lot 1, Block 4 EXHIBIT 5: NEIGHBORHOOD MEETING NOTES Case No. WZ-24-01 / CCC ODP Amendment 16 measures approximately 10.7 acres in size. The Lifetime Fitness Facility is currently under construction at the south portion of PA 6. The property is zoned PMUD and is regulated by the Clear Creek Crossing Planned Mixed Use Outline Development Plan (ODP), Design Pattern Book, and Vision Book. The original Clear Creek Crossing ODP was approved in 2018 with subsequent amendments in 2019, 2020, and 2023. Applicant/Owner Preliminary Proposal: The applicant is proposing to amend regulations and development standards currently listed in the ODP for PAs 3 and 6. The ODP amendment proposal aims to: • Relocate the primary pedestrian retail district that was originally anticipated in PA 3 to the farthest west side of PA 6. • Add free-standing buildings with drive-thrus as a permitted use in PA 3. • Amend PA 3 setback and build-to requirements. • Memorialize pedestrian and bicycle connectivity, to include Crossing Drive enhancements within PA 3 connecting through PA 6. Tenants interested in developing sites within PA 3 after the ODP is amended currently include Home 2 Suites, Birdcall, and Bank of America. The master developer is interested in developing a portion of PA 6 as a pedestrian-oriented retail district (aka “The Lookout”), with 3 tenant retail buildings surrounding a park and the trail on the west side. Prospective tenants of the Lookout include Recess and Prost. The subject ODP amendment will impact prospective tenants of PAs 3 and 6. The following is a summary of the neighborhood meeting: • In addition to the applicant team and staff, 10 members of the public attended the neighborhood meeting. The participant list is below, which serves as the virtual sign-in sheet. • Staff discussed the site, its zoning and potential future land use. • The applicant discussed their proposal. • 5 members of the public spoke at the meeting. • The applicant and members of the public were informed of the process for the ODP amendment. • The members of the public were informed of their opportunity to make comments during the process and at the public hearing. The following items were discussed: • How will the original intent of Clear Creek Crossing vision be maintained? We were promised that Clear Creek Crossing would be reminiscent of Wheat Ridge history and encompass pedestrian & bicycle-oriented spaces. The community wants a sense of place, central gathering spaces, and local businesses/restaurants. There is a trail planned on the west side of Clear Creek Crossing that will connect to Clear Creek trail to the north, and a park/plaza in between which will include an amphitheater, gaming areas, and live music. The trailhead and public art that are in now are reflective of the original theme and tenant architecture is reflective of the vision. The internal street will also be enhanced to create a walkable and pedestrian-friendly environment. The applicant spoke to the prospective tenants and goal to bring in local businesses. Staff noted that enhancement of the corridor will be required and standards will be Case No. WZ-24-01 / CCC ODP Amendment 17 incorporated in the ODP, and the original vision book and design pattern book will remain in place. • The changes feel vehicular-oriented, car-focused, and non-essential. The applicant spoke to their desire to maintain the original intent of the zoning and minimize vehicular-focused and franchise uses. • How big will the park area be on the west side? The park will be about a ½ acre in size and will be designed around bike and pedestrian routes. • Attendees emphasized the need for accessibility to green space. • What is the timing anticipated for these areas to be developed? The applicant spoke to their goal to be open in Spring 2025, subject to city entitlements. • Will there be any more residential? Are they all rentals? No additional residential is planned and all are rentals. • Are there any car washed planned? There are no car washes planned at this time. • How many hotel rooms and residential units are there that we will be competing with for services? The hospital is also a factor. There are currently 310 apartments in the first phase of apartments and 250 being constructed now. The Hampton Inn hotel being constructed on the west side has about 130 hotel rooms, and the new hotel planned in PA 3 will have approximately 120 rooms. • Residents spoke to the desire for a larger park space. • Residents spoke to the Hwy 58 connection. Staff stated that they have been analyzing traffic and each development is required to provide traffic generation analysis which is reviewed with each application. The connection to Hwy 58 is still a possibility, depending upon when traffic warrants are met, but we have not reached that point yet. Zoom Participant List: Stephanie Stevens, City of Wheat Ridge Derek Lis, Applicant Nola Krajewski Rhonda Teitelbaum Jenna Bannon Dwaine Richter Nola Krajewski Rhonda Teitelbaum David Richter Barb Hattan Jenna Bannon 13038427817 ITEM NUMBER: 3 DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION COUNCIL BILL NO. 27-2024 TITLE: AN ORDINANCE AMENDING CHAPTER 26 OF THE WHEAT RIDGE CODE OF LAWS, CONCERNING REGULATION OF NATURAL MEDICINE SERVICES AND HEALING CENTERS ☒PUBLIC HEARING ☐BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☒ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: In 2023, the Colorado General Assembly approved the Colorado Natural Medicine Act, creating a regulatory structure for natural medicines and the operation of licensed healing centers. Under the Act, the City may regulate the time, place and manner of healing centers licensed by the state, but the City may not prohibit the uses entirely. This ordinance allows healing centers in the City’s commercial, industrial, and mixed- use zone districts in a manner similar to medical offices. The ordinance also memorializes the state-enacted separation from schools and daycares. PRIOR ACTION: City Council discussed this topic at a study session on December 2, 2024. Council approved this ordinance on first reading on December 9, 2024. A motion was made by Councilmember Snell and seconded by Councilmember Hoppe and was approved by a vote of 8 to 0. Planning Commission reviewed this ordinance at a public hearing held on December 19, 2024, and recommended approval. FINANCIAL IMPACT: Healing centers would obtain a City business license; a nominal financial impact is expected based on the nature of the business. BACKGROUND: The Colorado Natural Medicine Act, codified at CRS 44- 50-101, et seq, creates a regulatory structure for the operation of licensed facilities for the supervised use of Council Action Form – Natural Medicine Services and Healing Centers January 13, 2025 Page 2 natural medicine by individuals aged 21 and over. The Act creates a state agency responsible for licensing and registration of facilities and related businesses that provide for the use, cultivation, manufacture, and testing of these substances. Further, the state licensing authority will not issue licenses for any building which is within 1000 feet of a childcare center, preschool, elementary, middle, junior high school, or residential childcare facility. While the state statute does not require local governments to enact any local regulations of natural medicine businesses, the City has the authority to do so. Under the Act, the City may regulate the time, place, and manner of the operation of healing centers licensed by the state but may not prohibit the uses entirely. The City may not prohibit licensed health care facilities or individuals from providing natural medicine services within the City, nor may it prohibit the transportation of natural medicine on public roads within the City. Finally, according to the Act, the City may not impose regulations that are “unreasonable or in conflict with the [Act].” Based on Council direction provided during the December 2, 2024, study session, this ordinance defines “healing center” in the zoning code and permits this use in the City’s commercial, industrial, and mixed-use zone district (similar to medical office uses). The code also acknowledges the 1000-foot separation required by the state between healing centers and any school or daycare. RECOMMENDATIONS: Staff recommends approval of the ordinance. RECOMMENDED MOTION: “I move to approve Council Bill No. 27-2024, an ordinance amending Chapter 26 of the Wheat Ridge Code of Laws, concerning the regulation of natural medicine services and healing centers, on second reading, order it published, and that it takes effect immediately.” Or, “I move to postpone indefinitely Council Bill No. 27-2024, an ordinance amending Chapter 26 of the Wheat Ridge Code of Laws, concerning the regulation of natural medicine services and healing centers, for the following reason(s): _______________________________________.” REPORT PREPARED/REVIEWED BY: Gerald Dahl, City Attorney Council Action Form – Clear Creek Crossing ODP Amendment January 13, 2025 Page 3 Lauren Mikulak, Community Development Director Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill 27-2024 2. Map of Proposed Regulatory Approach CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER SNELL Council Bill No. 27 Ordinance No. 1812 Series 2024 TITLE: AN ORDINANCE AMENDING CHAPTER 26 OF THE WHEAT RIDGE CODE OF LAWS, CONCERNING REGULATION OF NATURAL MEDICINE SERVICES AND HEALING CENTERS WHEREAS, the City of Wheat Ridge, Colorado (the “City”), is a Colorado home rule municipality, duly organized and existing pursuant to Section 6 of Article XX of the Colorado Constitution; and WHEREAS, pursuant to its home rule authority and Article 23 of Title 31 of the Colorado Revised Statutes, the City, acting through its City Council (the “Council”), previously adopted planning and zoning regulations, codified as Chapter 26 of the Wheat Ridge Code of Laws (the “Code”); and WHEREAS, the Council desires to amend the Code in order to regulate Natural Medicine Services and Healing Centers as defined and regulated within the Colorado Natural Medicine Act of 2022 and the Colorado Natural Medicine Code; and WHEREAS, these updates to the Code will clarify the defined use and locations where Natural Medicine Services and Healing Centers are permitted. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Section 26-123 of the Wheat Ridge Code of Laws, defining certain terms applicable to Chapter 26 of the Code, is amended by the addition of the following definition, in its appropriate alphabetical order: Healing center. A medical office that: (i) engages in the activities and provides the services of a “healing center” providing “natural medicine services” as both terms are defined in the Colorado Natural Medicine Health Act of 2022, CRS 12- 170-101 et seq, as amended and the Colorado Natural Medicine Code, CRS 44- 50-101 et seq, as amended; and (ii) that has been licensed by the state of Colorado pursuant to those statutes. Section 2. The “Table of Uses - Commercial and Industrial Districts” set forth in Section 26-204 of the Wheat Ridge Code of Laws, concerning uses in commercial and industrial zone districts, is hereby amended by adding a new row for healing centers as follows: Uses Notes NC RC C-1 C-2 I-E Healing centers May not be located within 1000 feet of a childcare center, preschool, elementary, middle, junior or high school or a residential childcare facility P P P P P Section 3. The “Permitted Uses” Chart set forth in Section 26-1111 of the Wheat Ridge Code of Laws, concerning permitted uses in mixed use zone districts, is hereby amended by adding a new row for healing centers as follows: Permitted Uses Use Group MU-C MU-C Interstate MU-C TOD MU-N Healing centers (may not be located within 1000 feet of a childcare center, preschool, elementary, middle, junior or high school or a residential childcare facility) P P P P Section 4. Safety Clause. The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be attained. Section 5. Severability: Conflicting Ordinances Repealed. If any section, subsection, or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 6. Effective Date. This Ordinance shall take effect upon adoption at second reading, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 8 to 0 on this 9th day of December 2024, ordered published by title and in full on the City’s website as provided by the Home Rule Charter, and Public Hearing and consideration on final passage set for Monday, January 13, 2025, at 6:30 p.m., as a virtual meeting and in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado, and that it take effect immediately after final publication. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ______ to ______, this 13th day of January 2025. SIGNED by the Mayor on this ________ day of ____________________, 2025. ATTEST: Margy Greer, Senior Deputy City Clerk Bud Starker, Mayor Approved as to Form: Gerald E. Dahl, City Attorney First Publication: December 10, 2024 Second Publication: January 14, 2025 Effective Date: January 13, 2025 Published: Jeffco Transcript and www.ci.wheatridge.co.us Schools, Daycares, and Zoning This map shows schools and licensed daycares located in Wheat Ridge. The State requires a 1000-foot separate between schools and daycares and any licensed facility for the supervised use of natural medicine; that 1000-foot separation is shown by the red buer. The blue shading represents all commercial, industrial, and mixed-use zoning in Wheat Ridge. These zone districts allow medical oce uses. Rev 11/26/2024 School Daycare 1000-foot Buer City Boundary Commercial, Industrial, and Mixed Use Zoning ATTACHMENT 2 ITEM NUMBER: 4 DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION COUNCIL BILL NO. 28-2024 TITLE: AN ORDINANCE APPROVING AN AMENDMENT TO THE PROSPECT PARK OUTLINE DEVELOPMENT PLAN FOR PROPERTY LOCATED AT 11600 W. 44TH AVENUE (CASE NO. WZ-24-07) ☒PUBLIC HEARING ☐BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☒ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☒YES ☐NO ISSUE: Applewood RV Resort, LLC is requesting approval of an amendment to the Prospect Park Place ODP at property located at 11600 W. 44th Avenue. The purpose of the request is to amend the existing zoning to expand RV camping uses onto Lot 1, located on the northernmost portion of the site. PRIOR ACTION: Planning Commission reviewed this request at a public hearing held on November 21, 2024, and recommended approval. City Council approved this ordinance on first reading on October 14, 2024. A motion was made by Councilmember Larson and seconded by Councilmember Dozeman and was approved by a vote of 8 to 0. FINANCIAL IMPACT: The proposed ordinance is not expected to have a direct financial impact on the City. Fees in the amount of $1,340 were collected for the review and processing of Case No. WZ-24-07. If the rezoning is approved, the City may benefit from various fees collected depending on how the property is repurposed in the future, such as building permit fees and use tax. If RV camping is expanded on the site, lodger’s tax would apply to those nightly rentals. BACKGROUND: The property is located on the south side of W. 44th Avenue, just east of Tabor Street. According to the Jefferson County Assessor, the site is approximately 271,640 square Council Action Form – Proposed ODP Amendment 11600 W. 44th Avenue January 13, 2025 Page 2 feet (6.236 acres) in size and currently contains the Applewood RV Resort. There are multiple buildings located on the northern portion of the property currently used for commercial/retail and offices in addition to the RV parking spaces located on the southern portion of the site. Current Zoning The site is zoned Planned Commercial Development (PCD) under the Prospect Park Place ODP which was originally approved in 1984. Adjacent properties to the north are zoned Residential-Three (R-3), Commercial-One (C-1) to the west, and Agricultural-One (A-1) to the south and east. Uses in the vicinity include residential, commercial, and parks/open space. Proposed Zoning The applicant is requesting an amendment to the existing Prospect Park ODP. The amendment and standards proposed would apply only to Lot 1, Phase II of the site. The original ODP listed an RV park as a permitted use on the southern half (Phase I) of the property but did not contemplate an expansion of that use to the northern half (Phase II). Because the RV park is not currently a permitted use in the northern portion of the site, an amendment to the existing ODP is required. Currently, only commercial, retail, and residential uses are permitted in Phase II. The proposed amendment would include an RV park as a permitted use in Phase II of the site. RECOMMENDATIONS: The application in this case is for rezoning of property. This action is quasi-judicial, and as a result, the applicant is entitled to a public hearing on the application. As Council is aware, rezoning in Wheat Ridge is accomplished by ordinance (Charter Sec. 5.10; Code Sections 26-112 and 26-303). Ordinances require two readings, and by Charter, the public hearing takes place on second reading. Per City Code, the City Council shall use the criteria in Section 26-303 of the code to evaluate the applicant’s request for a zone change. A detailed Planning Commission staff report is enclosed with this criteria analysis, as well as additional information on the existing conditions and zone districts. Staff is recommending approval of this request. RECOMMENDED MOTION: “I move to approve Council Bill No. 28-2024, an ordinance approving an amendment to the Prospect Park Outline Development Plan for property located at 11600 W. 44th Avenue on second reading, order it published by title and in full on the City’s website as provided by the Home Rule Charter, and that it takes effect 15 days after final publication.” Or, Council Action Form – Proposed ODP Amendment at 11600 W. 44th Avenue January 13, 2025 Page 3 “I move to postpone indefinitely Council Bill No. 28-2024, an ordinance approving an amendment to the Prospect Park Outline Development Plan at property located at 11600 W. 44th Avenue for the following reasons.” REPORT PREPARED/REVIEWED BY: Alayna Olivas-Loera, Planner II Jana Easley, Planning Manager Lauren Mikulak, Community Development Director Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill 28-2024 2. Staff Report 3. Draft PC Minutes 4. Prospect Park Map CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER LARSON Council Bill No. 28 Ordinance No. 1813 Series 2024 TITLE: AN ORDINANCE APPROVING AN AMENDMENT TO THE PROSPECT PARK OUTLINE DEVELOPMENT PLAN FOR PROPERTY LOCATED AT 11600 W. 44TH AVENUE (CASE NO. WZ-24-07) WHEREAS, Chapter 26 of the Wheat Ridge Code of Laws establishes procedures for the City’s review and approval of requests for land use cases; and WHEREAS, Applewood RV Resort, LLC has submitted a land use application for approval of an amendment to the Prospect Park ODP for property located at 11600 W. 44th Avenue; and WHEREAS, the City of Wheat Ridge has adopted the comprehensive plan, which designate the site as “Neighborhoods” and W. 44th Avenue as a “Neighborhood Commercial Corridor”, encouraging neighborhood revitalization and a mix of uses in the area; and WHEREAS, an amendment to the ODP would encourage revitalization of the site and will enable the development to add value to the area through high-quality and thoughtful design; and WHEREAS, the City of Wheat Ridge Planning Commission held a public hearing on November 21, 2024, and recommended approval of an amendment to the Prospect Park ODP. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Upon application by the City of Wheat Ridge for approval of an amendment to the Prospect Park ODP for property located at 11600 W. 44th Avenue, and pursuant to the findings made based on testimony and evidence presented at a public hearing before the Wheat Ridge City Council, an ODP amendment is approved for the following described land: LOTS 1 AND 2, PROSPECT PARK PLACE MINOR SUBDIVISION-REPLAT OF LOTS 2 AND 3, COUNTY OF JEFFERSON, STATE OF COLORADO. Section 2. Vested Property Rights. Approval of this ODP amendment does not create a vested property right. Vested property rights may only arise and accrue pursuant to the provisions of Section 26-121 of the Code of Laws of the City of Wheat Ridge. Section 3. Safety Clause. The City of Wheat Ridge hereby finds, determines, and declares that this ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the ordinance bears a rational relation to the proper legislative object sought to be attained. Section 4. Severability: Conflicting Ordinance Repealed. If any section, subsection, or clause of the ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 5. Recording. This Ordinance shall be filed for record with the office of the Jefferson County Clerk and Recorder. Section 6. Effective Date. This Ordinance shall take effect 15 days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 8 to 0 on this 9th day of December 2024, ordered published by title and in full on the City’s website as provided by the Home Rule Charter, and Public Hearing and consideration on final passage set for Monday, January 13, 2025, at 6:30 p.m., as a virtual meeting and in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado, and that it takes effect 15 days after final publication. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of _____ to _____, this 13th day of January 2025. SIGNED by the Mayor on this _______ day of _______________, 2025. ATTEST: Margy Greer, Senior Deputy City Clerk Bud Starker, Mayor Approved as to Form: Gerald E. Dahl, City Attorney First Publication: December 10, 2024 Second Publication: January 14, 2025 Effective Date: January 29, 2025 Published: Jeffco Transcript and www.ci.wheatridge.co.us Planning Commission 1 Case No. WZ-24-07/ Prospect Park Place PCD CITY OF WHEAT RIDGE PLANNING DIVISION STAFF REPORT REVIEW DATES: November 21, 2024 (Planning Commission) / January 13, 2024 (City Council) CASE MANAGER: Alayna Olivas-Loera CASE NO. & NAME: WZ-24-07 / Prospect Park Place PCD ACTION REQUESTED: Approval of an amendment to Phase II of the Prospect Park Place ODP to allow RV camping uses on Lot 1. LOCATION OF REQUEST: 11600 W. 44th Avenue APPLICANT/OWNER (S): Applewood RV Resort, LLC / Chad Ross APPROXIMATE AREA: 294,857 square feet (6.769 acres) PRESENT ZONING: Planned Commercial Development (PCD) COMPREHENSIVE PLAN: Neighborhoods, along a Neighborhood Commercial Corridor ENTER INTO RECORD: (X)CASE FILE & PACKET MATERIALS (X)COMPREHENSIVE PLAN (X)ZONING ORDINANCE (X)DIGITAL PRESENTATION Location Map Site ATTACHMENT 2 Planning Commission 2 Case No. WZ-24-07 / Prospect Park Place PCD JURISDICTION: All notification and posting requirements have been met; therefore, there is jurisdiction to hear this case. I. REQUEST Case No. WZ-24-07 is an application for approval of an amendment to Phase II of the Prospect Park Place ODP for property located at 11600 W. 44th Avenue. The purpose of the request is to amend the existing ODP to allow RV camping uses on Lot 1, located on the northernmost portion of the site. An amendment to a planned development in the City of Wheat Ridge entails approval of two documents. The first is the amendment to the Outline Development Plan (ODP). The approval of the ODP amendment establishes allowed uses and development standards for the property, and establishes access configurations for vehicles and pedestrians. The second document is the Specific Development Plan (SDP), which focuses on specific details of a development such as site design, architecture, landscaping, and drainage design. The SDP must be found to be compliant with the ODP in order to be approved. Section 26-302 of the Municipal Code allows for concurrent or sequential applications for the ODP and SDP. In this case, the applicant is requesting sequential review of the ODP and SDP. The ODP document requires public hearings before the Planning Commission and City Council, with the City Council being the final deciding body. If the ODP is approved, the applicant can apply for SDP approval. The SDP application will be heard at Planning Commission, who is the final deciding body for SDP approval. II. EXISTING CONDITIONS/PROPERTY HISTORY The property is located on the south side of W. 44th Avenue, just east of Tabor Street. (Exhibit 1, Aerial). According to the Jefferson County Assessor, the site is approximately 271,640 square feet (6.236 acres) in size and currently contains the Applewood RV Resort. There are multiple buildings located on the property currently used for commercial/retail and offices in addition to the RV parking spaces located on the southern portion of the site. The site is zoned Planned Commercial Development (PCD) under the Prospect Park Place ODP. Adjacent properties to the north are zoned Residential-Three (R-3), Commercial-One (C-1) to the west, and Agricultural-One (A-1) to the south and east (Exhibit 2, Zoning Map). Uses in the vicinity include residential, commercial, and parks/open space. III. OUTLINE DEVELOPMENT PLAN Attached is a copy of the proposed amended Outline Development Plan for the site, which contains one sheet (Exhibit 3, Outline Development Plan). The sheet includes certification and signature blocks for the property owners, Planning Commission, City Council, and the Mayor. There is also a character of development statement, development standards and other standard notes, as well as permitted uses and conceptual layout of the property, including access, open space, and planning areas. As noted above, the ODP is a property-specific zoning document that establishes the underlying development standards. These are described below, would run with the land if approved, and cannot be changed without going through a subsequent zone change process. Planning Commission 3 Case No. WZ-24-07 / Prospect Park Place PCD Allowable Uses The original ODP listed an RV park as a permitted use on the southern half (Phase I) of the property but did not contemplate an expansion of that use to the northern half (Phase II). Because the RV park is not currently a permitted use in Phase II, an amendment to the existing ODP is required. Currently, only commercial, retail, and residential uses are permitted in Phase II. The proposed amendment would include an RV park as a permitted use in Phase II of the site. Site Configuration The ODP depicts the site broken up into two separate phases: • Phase I (southern half of the site) – Originally entitled in 1989, this phase currently contains RV campsites. No changes are proposed in Phase I; it is proposed to remain as is. • Phase II (northern half of the site) – Contains main entrance onto site, situated along W. 44th Avenue. The existing commercial buildings and house on the north side are proposed to be demolished and the site will be redeveloped for more RV campsite spaces. One building along the western property line is proposed to remain to be converted for restroom facilities. Despite being labelled as two separate phases, the site will function as a whole with the proposed expansion of the campground. Access into the site is still proposed off of W. 44th Avenue. Internal roads will allow for circulation throughout the site, including between both areas. Onsite landscape improvements are proposed, including a substantial landscape buffer along the frontage of the site to screen RV parking from W. 44th Avenue and provide an amenity to guests. Development Standards The development standards do not align with typical standards because of the unique nature of the development. Setbacks, Building Height and Building Coverage –The following development standards are proposed: Standard Proposed PCD Current Zoning Front setback (W. 44th Avenue) 10 feet 30 feet Side setbacks (east and west) 10 feet 5 feet Rear setback (south) 10 feet 10 feet Building height 35 feet 50 feet Building Coverage Max. 4,500 square feet (6.5%) 80% The proposed development standards are a combination of existing standards listed in the original ODP and new standards with the proposed land use in mind. The standards proposed with this amendment will apply only to Phase II of the site. The intent for Phase II of the site is to use it for RV camping sites, and most of the existing buildings on the northern portion of the site are planned to be demolished. The setbacks proposed are in order to ensure the building that will remain on the site will be in compliance with the development standards of the ODP. The lot coverage accounts for the existing building that will remain and also provides a small amount of flexibility should a new building be built, though no new buildings are proposed as part of this project at this time. Parking – Both parking and drive aisle widths are proposed to be in accordance with Section 26-501 of the municipal code. Vehicle parking is accommodated at each campsite. In addition, the applicant is Planning Commission 4 Case No. WZ-24-07 / Prospect Park Place PCD proposing eight guest parking spaces for standard vehicles which includes one ADA accessible space. The parking will be located in front of the existing building that is to remain on the west side of the site. EV parking requirements will be evaluated at time of SDP. Architectural, Site, and Streetscape Design – Where applicable, architectural, site, and streetscape design must be in conformance with the ASDM and Streetscape Design Manual. This particular project is not proposing any new buildings, and streetscape improvements are not required at this time, but compliance with the ASDM is required per the ODP amendment. The code requires that any areas subject to wheeled traffic must be paved. The ODP proposes all private roads/drives on the site to be paved with asphalt. Landscaping – All landscaping is proposed to be in conformance with Section 26-502. The ODP is proposing a 30% landscape requirement within Phase II. A 20-foot landscape buffer along W. 44th Avenue will be required in conjunction with a fence to buffer the RV parking from the street. Code compliance – In all other areas, the project is proposed to comply with the zoning code including lighting, fencing, signage, and streetscape design. Drainage Full water quality will be required for Phase II redevelopment. A full drainage report and final design will be required at the time of SDP application. Traffic A trip generation letter was submitted as part of the ODP application. Traffic from the proposed development is not anticipated to have an impact on traffic in the neighborhood. Trip generation is expected to be low given the proposed use. Specific trip generation rates will be further evaluated at SDP review. IV. ZONE CHANGE CRITERIA Staff has provided an analysis of the zone change criteria outlined in Section 26-303.D. The applicant has also provided a narrative (Exhibit 5, Applicant Letter). The Planning Commission shall base its recommendation in consideration of the extent to which the following criteria have been met: 1. The change of zone promotes the health, safety, and general welfare of the community and will not result in a significant adverse effect on the surrounding area. The investment in the property contributes to economic growth by providing more RV campsite spaces, which the city collects lodgers tax from. The development will likely add value to the area through high-quality and thoughtful design. The Planned Commercial Development zoning is expected to have a positive impact on the neighborhood from a curb appeal perspective through increased landscaping and the removal of aging structures. The proposed zoning complies with safety and access requirements of the fire district. The project will not result in significant adverse effects on the surrounding area. The proposed zoning would allow the site to become more uniform, integrating both Phase I and Phase II. Planning Commission 5 Case No. WZ-24-07 / Prospect Park Place PCD Staff concludes that this criterion has been met. 2. The development proposed on the subject property is not feasible under any other zone district, and would require an unreasonable number of variances or waivers and conditions. The property was originally entitled in 1984 to allow a mix of uses including residential and commercial uses. The site was originally conceived as a mobile home park which is required by code to be zoned as a planned development. At some point, the use evolved into a campground with more mobile RVs and less stationary homes and the site officially became a campground with approval of a final development plan (FDP) in 1989. Because a campground is not a permitted use in any of the City’s base zone districts, a planned development is required. The customized PCD allows for the use to continue at the site. No reasonable number of variances, waivers or conditions for alternative zoning options could achieve the same. Staff concludes that this criterion has been met. 3. Adequate infrastructure/facilities are available to serve the types of uses allowed by the change of zone, or the applicant will upgrade and provide such where they do not exist or are under capacity. All of the service providers and utility districts have indicated that they have no concerns with the proposal and have indicated they can serve the property with improvements installed at the developer’s expense, if applicable. Exact requirements will be imposed at time of the SDP and subdivision plat review. Staff concludes that this criterion has been met. 4. The Planning Commission shall also find that at least one (1) of the following conditions exists: a. The change of zone is in conformance, or will bring the property into conformance, with the City of Wheat Ridge comprehensive plan goals, objectives and policies, and other related policies or plans for the area. Envision Wheat Ridge, the City’s 2009 comprehensive plan, is organized around six key values, three of which are achieved by this project: 1. Create a Resilient Local Economy Based on a Balanced Mix of Land Uses. 2. Enhance Community Character and Accentuate Quality Design. 3. Ensure a Sustainable Future. The ODP reflects allowable uses, development standards, and architectural requirements that help with economic growth, promote quality design, balance compatible land uses, and retain community character. Additionally, by way of improving the site and enabling more cohesion between Phase I and Phase II, the proposal is likely to result in a positive future outcome. Within Envision Wheat Ridge, the Structure Plan map provides high-level guidance for achieving the City’s vision by designating development priorities and future land areas (Exhibit 4, Comprehensive Plan). The “Neighborhoods” designation encompasses this site, and a majority of surrounding properties in the vicinity. Additionally, the site is located along a Planning Commission 6 Case No. WZ-24-07 / Prospect Park Place PCD Neighborhood Commercial Corridor. The proposed ODP amendment is consistent in addressing the “Neighborhood Revitalization” designation where the property is being invested in. The proposed amendment would allow for the site to become cohesive in use, would help facilitate the removal of existing aging buildings, and increase curb appeal through site improvements and increased landscaping. The proposed use on Phase II of the site, which the proposed amendment would enable, would help achieve the goals of the “Neighborhood Commercial Corridor” designation by providing a mix of diverse uses on the corridor. Staff concludes that this criterion has been met. b. The existing zone classification currently recorded on the official zoning maps of the City of Wheat Ridge is in error. Staff finds no evidence of an error on the official zoning maps. Staff concludes that this criterion is not applicable. c. A change of character in the area has occurred or is occurring to such a degree that it is in the public interest to encourage redevelopment of the area or to recognize the changing character of the area. Staff finds no evidence of changing character in this specific area, however, with the recent adoption of the 44th Avenue Subarea Plan, the vision and goals for the corridor have been established. The investment and changes complement the diversity of land uses in the area and strengthen the economic market. Staff concludes that this criterion not applicable. d. The proposed rezoning is necessary in order to provide for a community need that was not anticipated at the time of the adoption of the City of Wheat Ridge comprehensive plan. Staff finds no evidence of an unanticipated need. The proposed zone change responds directly to goals identified in the comprehensive plan. Staff concludes that this criterion is not applicable. Staff concludes that the criteria used to evaluate zone change support this request. VII. NEIGHBORHOOD MEETING & PUBLIC INPUT Pursuant to Section 26-109 of the Code of Laws, the applicant notified all property owners and residents within 600 feet of the site of the neighborhood meeting. Neighborhood meetings are required prior to submittal of an application for a zone change. The neighborhood input meeting was held on November 1, 2023 in a virtual meeting format. Two members of the public attended the meeting. A full summary of the meeting is attached in Exhibit 6, Neighborhood Meeting Notes. Planning Commission 7 Case No. WZ-24-07 / Prospect Park Place PCD Public noticing is required prior to public hearings. If any comments are provided prior to the Planning Commission public hearing on November 21, they will be entered into the record and distributed to Commissioners at the public hearing. Comments collected on Wheat Ridge Speaks will also be reviewed by Planning Commissioners and entered into the public record. VIII. AGENCY REFERRAL All affected service agencies were contacted for comment on the zone change request and regarding the ability to serve the property. Specific referral responses follow: Wheat Ridge Engineering Division: No concerns with the ODP. Wheat Ridge Public Works: Comments regarding drainage have been noted and will be addressed with SDP. Wheat Ridge Economic Development: No comments. Arvada Fire Protection District: No objections, can serve. Valley Water District: No objections, can serve. Fruitdale Sanitation District: No objections with ODP. Xcel Energy: No objections, can serve. Century Link: No objections. Comcast: No comments. IX. STAFF CONCLUSIONS AND RECOMMENDATION Staff has concluded that the proposed rezoning and Outline Development Plan are consistent with the zone change criteria. Because the requirements for an ODP have been met and the review criteria support the ODP, a recommendation for approval is given. X. SUGGESTED MOTIONS – ZONE CHANGE (ODP) Option A: “I move to recommend APPROVAL of Case No. WZ-24-07, a request for approval of an ODP amendment to Phase II of the Prospect Park Place ODP, located at 11600 W. 44th Avenue, for the following reasons: 1. The proposed zone change will promote the public health, safety, or welfare of the community and does not result in an adverse effect on the surrounding area. 2. The proposed zone change is consistent with the goals and objectives of the City’s Comprehensive Plan. 3. The proposed zoning, density, and land use are consistent with the intent of a planned development, compatible with surrounding land uses, and will result in a high-quality development. 4. The infrastructure in the area can support the development. Planning Commission 8 Case No. WZ-24-07 / Prospect Park Place PCD 5. The criteria used to evaluate a zone change support the request. Option B: “I move to recommend DENIAL of Case No. WZ-24-07, a request for a request for approval of an ODP amendment to Phase II of the Prospect Park Place ODP, located at 11600 W. 44th Avenue, for the following reasons: 1. 2. 3. …” Planning Commission 9 Case No. WZ-24-07 / Prospect Park Place PCD EXHIBIT 1: AERIAL Planning Commission 10 Case No. WZ-24-07 / Prospect Park Place PCD EXHIBIT 2: ZONING MAP Planning Commission 11 Case No. WZ-24-07 / Prospect Park Place PCD See Attached. EXHIBIT 3: OUTLINE DEVELOPMENT PLAN Planning Commission 12 Case No. WZ-24-07 / Prospect Park Place PCD The following is an excerpt from the Structure Map within the Comprehensive Plan. EXHIBIT 4: COMPREHENSIVE PLAN Subject Site Planning Commission 13 Case No. WZ-24-07 / Prospect Park Place PCD EXHIBIT 5: APPLICANT LETTER Planning Commission 14 Case No. WZ-24-07 / Prospect Park Place PCD NEIGHBORHOOD MEETING NOTES Meeting Date: November 1, 2023 Attending Staff: Stephanie Stevens, Senior Planner Alayna Olivas-Loera, Planner II Location of Meeting: Virtual Property Address: 11600 W. 44th Avenue Property Owner(s): RJourney Property Owner(s) Present? Yes Applicant: Jonathon Douglas Applicant Present? Yes Existing Zoning: Planned Commercial Development (PCD) Existing Comp. Plan: Neighborhoods, along a Neighborhood Commercial Corridor Existing Site Conditions: The subject site, addressed 11600 W. 44th Avenue, is located on the south side of W. 44th Avenue, just east of Tabor Street. According to the Jefferson County Assessor, the site is approximately 271,640 square feet (6.236 acres) in size and currently contains the Applewood RV Resort. There are multiple buildings located on the property currently used for commercial/retail and offices in addition to the RV parking spaces. The site is zoned Planned Commercial Development (PCD) under the Prospect Park Place ODP. Adjacent properties to the north are zoned Residential-Three (R-3), Commercial-One (C-1) to the west, and Agricultural-One (A-1) to the south and east. Uses in the vicinity include residential, commercial, and open parks space. Applicant/Owner Preliminary Proposal: The applicant is proposing to redevelop the northern portion of the site to increase the number of RV parking spaces and to complete general clean up and improvements. Approximately 34 additional RV parking spaces are proposed, along with the conversion of one of the existing buildings on the west side of the site for restrooms. Access to the site will be taken from W. 44th Avenue. EXHIBIT 6: NEIGHBORHOOD MEETING Planning Commission 15 Case No. WZ-24-07 / Prospect Park Place PCD The following is a summary of the neighborhood meeting: • In addition to the applicant team and staff, two members of the public attended the neighborhood meeting. The participant list is below, which serves as the virtual sign-in sheet. • Two members of the public spoke at the meeting. • Staff discussed the site, its zoning and future land use. • The applicant and members of the public were informed of the process for the Zone Change. • The members of the public were informed of their opportunity to make comments during the process and at the public hearing, if required. The following issues were discussed regarding the Zone Change request and proposed development: • James Ginsburg o Expressed concerns about whether there is room for 30-35 more RV spaces. Yes, buildings on the north side will be demolished on along 44th Ave. to make room for more RV parking. o Are infrastructure upgrades needed? Yes, bathroom facilities and ADA upgrades will be needed, along with drainage, paving, and restriping. All will be reviewed in full by the City to ensure standards are met. • Lisa Ertle – lives across the street at townhomes that face the RV park. o Concerned with safety, noise and crime, and the view along 44th Ave. should the buildings be demolished. These concerns will be taken into consideration as the zoning and design moves forward. There will be a substantial buffer and screening required along 44th Ave. There will be additional opportunities for public comment. Participant List: Alayna Olivas-Loera, City of Wheat Ridge Stephanie Stevens, City of Wheat Ridge Jonathon Douglas, applicant team David Thiesen, applicant team Eric Turner, applicant team James Ginsberg, resident Lisa Ertle, resident Planning Commission Minutes -1 – November 21, 2024 PLANNING COMMISSION Minutes of Meeting November 21, 2024 1.CALL THE MEETING TO ORDER The meeting was called to order by Chair DISNEY at 6:30 p.m. This meeting was held in person and virtually, using Zoom video-teleconferencing technology. 2.ROLL CALL OF MEMBERS Commission Members Present:Kristine Disney Daniel Graeve Will Kerns Michael Moore Patrick Quinn Syrma Quinones Jonathan Schelke Commission Members Absent: Krista Holub Staff Members Present: Jana Easley, Planning Manager Stephanie Stevens, Senior Planner Alayna Olivas-Loera, Planner II Iwona Dumin, Civil Engineer II Tammy Odean, Recording Secretary 3.PLEDGE OF ALLEGIANCE 4.APPROVE ORDER OF THE AGENDA It was moved by consensus to approve the order of the agenda. 5.APPROVAL OF MINUTES – November 7, 2024 It was moved by Commissioner QUINN and seconded by Commissioner KERNS to approve the minutes of November 7, 2024, as written. Motion carried 7-0. 6.PUBLIC FORUM (This is the time for any person to speak on any subject not appearing on the agenda.) No one wished to speak at this time. ATTACHMENT 3 Planning Commission Minutes - 2 – November 21, 2024 7. PUBLIC HEARING A. Case No. WZ-24-07: an application filed by Applewood RV Resort, LLC for approval of an amendment to Phase II of the Prospect Park Place ODP to allow RV camping uses on Lot 1 on a property zoned Planned Commercial Development (PCD) and located at 11600 West 44th Avenue. Chair DISNEY opened the public hearing. Ms. Olivas-Loera gave a short presentation regarding the zone change and the application. She entered into the record the contents of the case file, packet materials, the zoning ordinance, and the contents of the digital presentation. She stated the public notice and posting requirements have been met, therefore the Planning Commission has jurisdiction to hear this case. Public Comment Brent Davis, resident 3940 Balsam Street Mr. Davis addressed a few comments he read on a letter on Facebook. He confirmed the site is not affordable housing, mentioning he paid for utilities and $1300 a month to stay there. He also commented that propane tanks are safe to use and the risk of a propane tank is low. Mr. Davis also mentioned that the RV Park is well kept and quiet and added there has been an increase in demand for RV Parks and supports this amendment. Lisa Ertle, resident 11649 West 44th Avenue Ms. Ertle mentioned she lives across the street and her concerns are for safety in the area, increased noise and the value of homes decreasing. Kylie Wagner, resident 11647 West 44th Avenue Ms. Wagner appreciated Mr. Davis’s point and had similar concerns as Ms. Ertle. She added that she also had concerns about curb appeal of a privacy wall along 44th Avenue. She also feels losing the commercial building will be detrimental to the area. Her final concern is for the environment and adding more asphalt and cars to the site. Dave Nosler, resident 11691 West 45th Place Mr. Nosler’s asked how many potential sites are going to be added to Phase 2. He mentioned 1st major concern is with traffic and the single road in and out of the RV Planning Commission Minutes - 3 – November 21, 2024 Park and RVs crossing 2 lanes to get across 44th Avenue. His second concern is for safety and the number of propane tanks at the RV Park. Jon Douglas, General Contractor 1400 East Charles Road, Marian IN Mr. Douglas appreciated all the public’s comments and mentioned the traffic study shows that there will be less traffic then with the current commercial building in place. He also said there will be onsite management in the future and the bathrooms will not be for the public and a code will be needed to access them. Commissioner Graeve inquired if the current commercial building is an auto shop and the impact it has on the traffic study and if this is they only RV Park in the City. Ms. Olivas-Loera confirmed the commercial building is not an auto shop but is retail stores and added this is the one and only RV Park in the City. David Theisen, Applicant’s Engineer 1226 Race Street, Denver CO Mr. Theisen confirmed that the traffic study considered that the commercial component of the site will be going away and input the number of RV sites being added, giving a net change to the number of cars going in and out of the property. He added the net change is less once the commercial component was taken out of the study. In response to questions and concerns from Commissioners GRAEVE and KERNS about traffic in and out of the RV Park, Ms. Olivas-Loera explained this is the zoning phase of the process and if approved then the applicant will enter the Specific Development Plan (SDP) part of the process. She added that this is when Engineering and Public Works will review traffic, curb cuts, and sidewalks. She added that the Fire Department also reviewed this plan and did not have any concerns or comments on the ODP but will also have a chance to comment on the SDP. Commissioners QUINONES and QUINN wanted clarification that tonight’s hearing is to approve the expansion of the RV Park and the amount of time residents can stay there. Ms. Olivas-Loera confirmed this to be true. In response to a question about temporary vs. long-term residents at the camp site, Ms. Easley mentioned the RV Park is open year-round and the residents can stay for no longer than 90 days and this is enforced by the owner/operator. Planning Commission Minutes - 4 – November 21, 2024 Commissioner SCHELKE asked the applicant if people stay at the RV Park for longer than 90 days. Mr. Douglas mentioned there are construction workers or traveling nurses, for example, who started with a shorter employment contract, then extended it, thus needed to stay longer at the RV Park than 90 days. In those cases, management will approve their stay to be extended at the RV Park. As typical with RV parks, travelers often stay for only a couple of weeks then move on. There was more discussion about traffic and access in and out of the RV Park and Ms. Easley reiterated the site planning will be reviewed during the SDP process, and zoning is the only thing being decided tonight. In response to a question from Commissioner MOORE about the applicability of the zone change criteria related to a change in character of the area, Ms. Olivas- Loera clarified that this particular criteria was not applicable as the RV park has been at this location since the 1980s and they are requesting an expansion of the same use. She also clarified that this request is not in response to a change in character of the area. Chair DISNEY closed the public hearing. Commissioner KERNS still had concerns that this RV Park is being used for affordable housing, the traffic letter, and safety of only one driveway and added he will be voting no on this amendment. Commissioner QUINN mentioned RV Parks are great places to contract workers to stay, they add to the City’s economy, and there will be some adjustments made during the SDP process, and he will be supporting this amendment. Commissioner DISNEY confirmed the rent to stay per month is $1500/month with utilities on top to be paid and the longer-term residents are contract workers. She also researched and found that propane tanks are very safe to use. She added that the RV Park cannot be blamed for traffic. She also mentioned there will be a good buffer for this property from the street and will not change the character of the neighborhood and will be voting in support of the amendment. Commissioner MOORE agreed with Commissioner KERNS that there is more to work on during the SDP phase and that during this phase all the criteria is being met. It was moved by Commissioner QUINN and seconded by Commissioner SCHELKE to recommend approval of case no. WZ-24-07, a request for approval of an ODP amendment to Phase II of the Prospect Park Place ODP, located at 11600 West 44th Avenue, for the following reasons: Planning Commission Minutes - 5 – November 21, 2024 1. The proposed zone change will promote the public health, safety, or welfare of the community and does not result in an adverse effect on the surrounding area. 2. The proposed zone change is consistent with the goals and objectives of the City’s Comprehensive Plan. 3. The proposed zoning, density, and land use are consistent with the intent of a planned development, compatible with surrounding land uses, and will result in a high-quality development. 4. The infrastructure in the area can support the development. 5. The criteria used to evaluate a zone change support the request. Motion carried 6-1, with Commissioner KERNS denying. B. Case No. WZ-24-01: An application filed by Evergreen – Clear Creek Crossing, LLC for approval of an amendment to the underlying zoning to revise the use allowances and standards impacting Planning Areas 3 and 6 of the Clear Creek Crossing master-planned development on a property zoned Planned Mixed-Use Development (PMUD) and located west of I-70 between Clear Creek and 32nd Avenue. Chair DISNEY opened the public hearing. Ms. Stevens gave a short presentation regarding the amendment. She entered into the record the contents of the case file, packet materials, the zoning ordinance, and the contents of the digital presentation. She stated the public notice requirements have been met, therefore the Planning Commission has jurisdiction to hear this case. Derek Lis, applicant 3252 Trenton St, Denver Mr. Lis gave a brief presentation about the Clear Creek Crossing site and the proposed amendment. Public Comment No one wished to speak at this time. Commissioners QUINN and GRAEVE mentioned their support of the project and acknowledgement of the planning that went into this amendment and thanked staff and the applicant for their detailed presentations. Chair DISNEY closed the public hearing. It was moved by Commissioner KERNS and seconded by Commissioner QUINN to recommend Approval of Case No. WZ-24-01, a request for approval of an amendment to the underlying zoning to revise uses and EXISTING ZONING C-1 EX I S T I N G Z O N I N G C - 1 EX I S T I N G Z O N I N G R - 3 EXISTING ZONING A-1 EX I S T I N G Z O N I N G A - 1 LIMITS OF ODP (TYP.) (ODP AMENDMENT AREA) VISITOR PARKING OPEN SPACE TRACT FOR RAIN GARDEN EXISTING BUILDING TO BE PRESERVED RV PARKING AREA PR I V A T E R O A D PR I V A T E R O A D PR I V A T E R O A D PR I V A T E R O A D PRIVATE ROAD PRIVATE ROAD ONE WAY (NORTH) ONE WAY (NORTH) ONE WAY (NORTH) ONE WAY (SOUTH) ONE WAY (EAST) PR I V A T E R O A D RV PARK MAIN ENTRANCE / EXIT OPEN SPACE TRACT FOR RAIN GARDEN PROPERTY BOUNDARY TWO-WAY TRAFFIC (TYP.) PROPERTY BOUNDARY PROSPECT PARK PLACE LOT 1 PROPERTY BOUNDARY PROSPECT PARK PLACE LOT 2 RV PARKING AREA RV PARKING AREA RV PARKING AREA RV PARKING AREA RV PARKING AREA OPEN SPACE TRACT FOR RAIN GARDEN OPEN SPACE TRACT FOR RAIN GARDEN OPEN SPACE TRACT FOR RAIN GARDEN OPEN SPACE TRACT FOR RAIN GARDEN OPEN SPACE TRACT FOR RAIN GARDEN REMOVE EXISTING DRIVEWAYS AND REPLACE BRICK PAVERS/COLORED CONCRETE TO MATCH EXISTING CONDITIONS 20' RAIN GARDEN SCREENING AREA SITE SCREENING FENCE PEDESTRIAN ACCESS ROUTE TERRY T KUNZ ZONING R-3 W 44TH AVE. APPLEWOOD RV RESORT LLC LOT II PHASE I C&D INVESTMENT HOLDINGS LLC ZONING C-1 LEGEND Existing Major Contour Existing Minor Contour Property Line Right of Way Line Centerline Lot Line Easement Line Setback Line Prop. Fence Limits of ODP Amendment Prop. Asphalt Pavement 5280 Rain Garden Ex. Asphalt Pavement Ex. Concrete Ex. Landscape 1 inch = ft. SCALE 040 40 40 20 NOT FOR CONSTRUCTION TA B O R S T . W. 44TH AVE. I-70 W. 46TH AVE. N. R O B B S T . VICINITY MAP SCALE: 1" = 750' APPLEWOOD RV PARK STATEMENT OF INTENT: THE PURPOSE OF THIS AMENDMENT TO PHASE 2 OF THE PROSPECT PARK PLACE ODP IS TO ALLOW RV CAMPING USES ON LOT 2. DEVELOPMENT STANDARDS: 1. PERMITTED LAND USES: RECREATIONAL CAMPGROUND AND ASSOCIATED AMENITIES. 2. SITE SCREENING SHALL INCLUDE A COMBINATION OF FENCING AND LANDSCAPING. 3. NO CHANGES ARE PROPOSED TO LISTED STANDARDS AND USES OF PHASE 2 OF ORIGINAL PROSPECT PARK ODP. 4. MAXIMUM PROPOSED BUILDING COVERAGE = 4,500 SQ. FT 5. MAXIMUM PROPOSED BUILDING HEIGHT = 35-FT. 6. MINIMUM PHASE 2 LANDSCAPE COVERAGE = 30% 7. MAXIMUM RECREATIONAL PARKING AREAS = 32 8. THE SITE WILL BE ACCESSED FROM W. 44TH AVENUE. 9. ALL ROADS, WITH THE EXCEPTION OF THE EASTERN ENTRANCE AND SOUTHERN ROAD, WILL BE ONE WAY, AND WILL BE SIGNED ACCORDINGLY. 10. VISITOR PARKING WILL BE PROVIDED ALONG THE WEST SIDE OF THE SITE. 11. RECREATIONAL VEHICLE PARKING PADS WILL BE NUMBERED AND DESIGNATED AS DRIVE-THRU OR REVERSE ONLY. 12. EACH SITE WILL CONSIST OF A PARKING PAD, PICNIC TABLE, LANDSCAPED AREA, AND INCLUDE WATER, SEWER, AND ELECTRICAL CONNECTIONS. 13. BUILDING FRONT, SIDE, AND REAR SETBACKS SHALL BE 10-FT. SURVEYOR'S CERTIFICATE: I, ________________________________ DO HEREBY CERTIFY THAT THE BOUNDARY OF PROSPECT PARK PLACE WAS MADE BY ME OR UNDER MY DIRECT SUPERVISION AND TO THE BEST OF MY KNOWLEDGE, INFORMATION AND BELIEF, IN ACCORDANCE WITH ALL APPLICABLE COLORADO STATUTES, CURRENT REVISED EDITION AS AMENDED, THE ACCOMPANYING REPRESENTS SAID SURVEY. ___________________________________________________________________ MARK HALL, PLS - LJA SURVEYING 7800 EAST UNION AVE., SUITE 575, DENVER, CO 80237 303-390-8519 OWNER'S CERTIFICATE: THE BELOW SIGNED OWNER(S), OR LEGALLY DESIGNATED AGENT(S) THEREOF, DO HEREBY AGREE THAT THE PROPERTY LEGALLY DESCRIBED HEREON WILL BE DEVELOPED AS A PLANNED DEVELOPMENT IN ACCORDANCE WITH THE USES, RESTRICTIONS AND CONDITIONS CONTAINED IN THIS PLAN, AND AS MAY OTHERWISE BE REQUIRED BY LAW. I (WE) FURTHER RECOGNIZE THAT THE APPROVAL OF A REZONING TO PLANNED DEVELOPMENT, AND APPROVAL OF THIS DEVELOPMENT PLAN, DOES NOT CREATE A VESTED PROPERTY RIGHT. VESTED PROPERTY RIGHTS MAY ONLY ARISE AND ACCRUE PURSUANT TO THE PROVISIONS OF SECTION 26-121 OF THE WHEAT RIDGE CODE OF LAWS. ___________________________________________________________________ CHAD ROSS, OWNER STATE OF COLORADO COUNTY OF JEFFERSON THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS ____ DAY OF ____________________, A.D. 20____ BY _________________________________ . WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES: ___________________________________________________________________ NOTARY PUBLIC CITY CERTIFICATION: APPROVED THIS ____ DAY OF ____________________________________, ________ BY THE WHEAT RIDGE CITY COUNCIL. ATTEST __________ _______________________ ___________________________________ CITY CLERK MAYOR __________________________________ COMMUNITY DEVELOPMENT DIRECTOR PLANNING COMMISSION CERTIFICATION: RECOMMENDED FOR APPROVAL THIS ____ DAY OF ____________________________________, ________ BY THE WHEAT RIDGE PLANNING COMMISSION. __________________________________ CHAIRPERSON COUNTY CLERK AND RECORDERS CERTIFICATE: I HEREBY CERTIFY THAT THIS PLAN WAS FILED IN THE OFFICE OF THE COUNTY CLERK AND RECORDER OF JEFFERSON COUNTY AT GOLDEN, COLORDADO, AT ____:____ O'CLOCK __.M. ON THE ____ DAY OF ___________________________________, ________ A.D., IN BOOK ______ , PAGE ______ , RECEPTION NO. ________________________ JEFFERSON COUNTY CLERK AND RECORDER BY: __________________________________ DEPUTY CASE HISTORY WZ 82-17 WZ 84-1 WZ 85-5 WZ 86-14 WZ 88-12 WZ 24-07 NOTE: 1. THIS OUTLINE DEVELOPMENT PLAN IS CONCEPTUAL IN NATURE. SPECIFIC DEVELOPMENT ELEMENTS SUCH AS SITE LAYOUT AND BUILDING ARCHITECTURE HAVE NOT BEEN ADDRESSED ON THIS DOCUMENT. AS A RESULT, A SPECIFIC DEVELOPMENT PLAN MUST BE SUBMITTED AND APPROVED BY THE CITY OF WHEAT RIDGE PRIOR TO THE SUBMITTAL OF A RIGHT-OF-WAY OR BUILDING PERMIT APPLICATION AND ANY SUBSEQUENT SITE DEVELOPMENT. 2. ALL PARKING AND DRIVE AISLE WIDTHS SHALL BE IN CONFORMANCE WITH SECTION 26-501 OF THE WHEAT RIDGE CODE OF LAWS. 3. ALL LANDSCAPING SHALL BE IN CONFORMANCE WITH SECTION 26-502 OF THE WHEAT RIDGE CODE OF LAWS. 4. ALL EXTERIOR LIGHTING SHALL BE IN CONFORMANCE WITH SECTION 26-503 OF THE WHEAT RIDGE CODE OF LAWS. 5. ALL FENCING SHALL BE IN CONFORMANCE WITH SECTION 26-603 OF THE WHEAT RIDGE CODE OF LAWS. 6. ALL SIGNAGE SHALL BE IN CONFORMANCE WITH ARTICLE VII OF THE WHEAT RIDGE CODE OF LAWS. 7. ARCHITECTURAL, SITE, AND STREETSCAPE DESIGN SHALL BE IN CONFORMANCE WITH THE ARCHITECTURAL AND SITE DESIGN MANUAL AND STREETSCAPE DESIGN MANUAL. LEGAL DESCRIPTION: LOT 2, PROSPECT PARK PLACE MINOR SUBDIVISION -REPLAT OF LOTS 2 AND 3, CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO. R Know what's below. Call before you dig. No. Pr e p a r e d : Ap p r o v e d : Re v i s i o n T y p e : Sc a l e H o r i z : Sc a l e V e r t : Re v . D a t e : Sh e e t : Pr o j . N a m e : Lo c a t i o n : Pl a n S e t : Sh e e t N a m e : Jo b N o . : No . De s i g n e d : 1765 W. 121st Avenue Suite 300 Westminster, CO 80234 303-421-4224 www.lja.com Da t e : 42 3 1 - 0 0 0 1 Pr o s p e c t P a r k P l a c e Wh e a t R i d g e , C o l o r a d o Pl a n n e d R e s i d e n t i a l D e v e l o p m e n t Ov e r a l l S i t e P l a n 1 1 o f 1 Oc t o b e r 2 3 , 2 0 2 4 1" = 4 0 ' N/ A CW S CW S DP T LANDSCAPING STANDARDS: 1. LANDSCAPE BUFFER / SCREENING AREA ALONG WEST 44TH AVENUE SHALL BE 20' WIDE WITH A MINIMUM 6' SCREEN WALL/FENCE IN APPROXIMATE MIDDLE. ADDITIONAL MIX OF TREES AND SHRUBBERY SHALL BE USED TO ENHANCE BUFFER AREA AND STREETSCAPE. SELECTION AND PLACEMENT OF PLANTINGS IN BUFFER AREA SHALL BE LOW-WATER WHERE FEASIBLE AND SHALL NOT EXCESSIVELY SHADE SIDEWALK DURING WINTER. 2. PLANTING AREAS WITHIN THE PROJECT SITE WILL BE LOCATED ON THE ENDS OF PARKING ROWS, ALONG THE MAIN ENTRANCE TO THE PROJECT, AND INTERSTITIAL TO THE RV PARKING AREAS. PLANTING AREAS WILL CONSIST OF A MIX OF THE FOLLOWING: RAINGARDEN AREAS; NATIVE GRASS PLANTINGS; WILDFLOWERS; GRAVEL/MULCH AREAS; XERIC LANDSCAPING; DECIDUOUS AND/OR EVERGREEN TREES/SHRUBBERY. 3. PRIMARY PEDESTRIAN ACCESS TO THE SITE SHALL BE PROVIDED FROM THE W. 44TH AVENUE SIDEWALK ON THE WEST SIDE OF THE MAIN SITE ACCESS DRIVE. IF DEEMED NECESSARY, A SECOND PEDESTRIAN ACCESS MAY BE PROVIDED FROM THE W. 44TH AVENUE SIDEWALK NEAR THE NORTHWEST CORNER OF THE SITE. PEDESTRIAN PATHS SHALL BE A MINIUM WIDTH OF 5' AND SHALL BE CONSTRUCTED OF ONE OR A COMBINATION OF THE FOLLOWING MATERIALS: CRUSHER FINES; ROAD BASE; ASPHALT; OR CONCRETE. PROSPECT PARK PLACE PLANNED COMMERCIAL DEVELOPMENT AMENDMENT #1 OF PROSPECT PARK PLACE OUTLINE DEVELOPMENT PLAN LOCATED IN THE NORTHEAST QUARTER OF SECTION 20, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH P.M., CITY OF WHEAT RIDGE, JEFFERSON COUNTY, COLORADO ATTACHMENT 4 ITEM NUMBER: 5 DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION COUNCIL BILL NO. 01-2025 TITLE: AN ORDINANCE AMENDING CHAPTER 26 OF THE WHEAT RIDGE CODE OF LAWS CREATING A NEW ARTICLE XIV ENTITLED “MIXED-USE LUTHERAN LEGACY CAMPUS ZONE DISTRICT” AND MAKING CONFORMING AMENDMENTS THEREWITH ☐PUBLIC HEARING ☐BIDS/MOTIONS ☐RESOLUTIONS ☒ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: This ordinance creates a new Article XIV (14) in Chapter 26 of the Wheat Ridge Code of Laws that establishes a new zone district, the Mixed-Use Lutheran Legacy Campus (MU- LLC) zone district. The zone district regulations establish development standards for the future redevelopment of the former hospital site based on the adopted Lutheran Legacy Campus Master Plan and City Council consensus. Approval of this ordinance will allow for the Lutheran Legacy Campus to be rezoned to the new MU-LLC zone district in the future. PRIOR ACTION: The former hospital campus has been the topic of Council discussion for several years and throughout 2024. The specific standards of the MU-LLC zoning were discussed with City Council at its July 15, 2024, and October 8, 2024, study sessions, with City Council providing consensus to continue with the drafting of the ordinance as presented. Additional study sessions were held with Planning Commission. On November 5, 2024, Wheat Ridge voters approved a Charter amendment modifying the permitted building heights on the campus. Planning Commission reviewed the ordinance at a public hearing held on December 19, 2024, and recommended approval by a vote of 6 to 0. The draft Planning Commission minutes will be included with the Council Action Form for the second reading. Council Action Form – Mixed-Use Lutheran Legacy Campus (MU-LLC) Zoning Regulations January 13, 2025 Page 2 FINANCIAL IMPACT: The proposed ordinance is not expected to have a direct financial impact on the City. BACKGROUND: The Planning Division, with assistance from the City Attorney, developed a custom zone district for the Lutheran Legacy Campus which aligns with the recommendations of the Lutheran Legacy Campus Master Plan. The zoning regulations are based on the current mixed-use zoning regulations in Article XI of Chapter 26 but are highly customized to include specific recommendations and requirements of the Master Plan. The new Article XIV is organized similarly to Article XI. It contains regulations for building heights (based on the approved Charter amendment), building placement and orientation (including setbacks), building design and materials, parking, circulation, open space, and landscaping, permitted uses, signs, lighting, site and concept plan requirements, relief from the requirements, and definitions unique to Article XIV. It also contains a new section related to preservation of the existing historical assets: the chapel, the Blue House, and the TB tent. Since the last study session consensus, the content of the ordinance has largely remained unchanged. However, to meet the intent of the Master Plan, staff refined two provisions in the code to ensure that all aspects of the Master Plan were being addressed: • A tree preservation requirement in 26-1409.I which incentivizes the preservation of large existing and healthy trees over 4 inches in caliper. This section will also require a tree canopy analysis as part of the concept plan application. • The requirement for mixed-use development in 26-1410.C was updated. Originally this was proposed as a requirement to include at least two “use categories” within the development (i.e. residential + a commercial or office use) but did not prescribe a more specific location or minimum square footage. After careful analysis of the market, the Master Plan, and community comments, staff is now recommending a minimum 10,000 square feet of commercial tax- generating/neighborhood-serving uses be accommodated in sub-districts 2 or 4 (closer to 38th Avenue), which could include a new building or building converted for retail, restaurant, or personal services uses. In order for the MU-LLC regulations to be successfully integrated into Chapter 26, several existing sections of the code need to be amended, called “conforming amendments.” The attached ordinance includes several amendments to existing sections of Chapter 26 including cross-references to the MU-LLC zone district and other necessary updates to ensure Chapter 26 continues to function properly with the addition of the MU-LLC zone district. The City intends to legislatively rezone the campus to MU-LLC if the zoning regulations Council Action Form – Mixed-Use Lutheran Legacy Campus (MU-LLC) Zoning Regulations January 13, 2025 Page 3 are adopted by City Council. RECOMMENDATIONS: Staff recommends approval of the ordinance. First reading in these cases is a procedural action that merely sets the date for the (second reading) public hearing. No testimony is taken on first reading. RECOMMENDED MOTION: “I move to approve Council Bill No. 01-2025, an ordinance amending Chapter 26 of the Wheat Ridge Code of Laws creating a new Article XIV entitled Mixed Use Lutheran Legacy Campus Zone District and making conforming amendments therewith, on first reading, order it published, the public hearing set for Monday, January 27, 2025, at 6:30 p.m. as a virtual meeting and in City Council Chambers, and that it takes effect immediately.” Or, “I move to postpone indefinitely Council Bill No. 01-2025, an ordinance amending Chapter 26 of the Wheat Ridge Code of Laws creating a new Article XIV entitled Mixed Use Lutheran Legacy Campus Zone District and making conforming amendments therewith, for the following reason(s): _______________________________________.” REPORT PREPARED/REVIEWED BY: Scott Cutler, Senior Planner Lauren Mikulak, Community Development Director Gerald Dahl, City Attorney Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill 01-2025 1 CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER Council Bill No. 01 Ordinance No. 1814 Series 2025 TITLE: AN ORDINANCE AMENDING CHAPTER 26 OF THE WHEAT RIDGE CODE OF LAWS CREATING A NEW ARTICLE XIV ENTITLED “MIXED-USE LUTHERAN LEGACY CAMPUS ZONE DISTRICT” AND MAKING CONFORMING AMENDMENTS THEREWITH WHEREAS, the City of Wheat Ridge is a home rule municipality having all powers conferred by Article XX of the Colorado Constitution; and WHEREAS, pursuant to its home rule authority and C.R.S. § 31-23-101, the City, acting through its City Council (the “Council”), is authorized to adopt ordinances for the protection of the public health, safety, or welfare; and WHEREAS, on October 25, 2021, the Council adopted the Lutheran Legacy Campus Master Plan after months of robust public engagement, which describes a vision for the future of the Lutheran Legacy Campus; and WHEREAS, on May 13, 2024, the Council adopted Resolution 26-2024 in support of a City-initiated zone change for the Lutheran Legacy Campus based on the adopted Master Plan; and WHEREAS, the City has engaged in a series of public open houses and meetings for the City-initiated zone change and Charter amendments throughout the year 2024; and WHEREAS, on November 5, 2024, the residents of Wheat Ridge approved an amendment to the City Charter modifying building height requirements within the Lutheran Legacy Campus to allow for the vision of the Master Plan to be implemented; and WHEREAS, the Council recognizes the need to create new, customized mixed-use zoning regulations for the Lutheran Legacy Campus to comply with the approved Master Plan and approved Charter amendments, allowing for the future redevelopment of the Campus. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: ATTACHMENT 1 2 Section 1. Chapter 26 of the Wheat Ridge Code of Laws is hereby amended by the addition of a new Article XIV, entitled “Mixed Use Lutheran Legacy Campus Zone District”, to read in its entirety as follows. ARTICLE XIV. MIXED USE LUTHERAN LEGACY CAMPUS ZONE DISTRICT Sec. 26-1401. Purpose. A. The purpose of the mixed-use Lutheran Legacy Campus (MU-LLC) zone district is to support the redevelopment of the campus and to comply with the goals and intent of the adopted Lutheran Legacy Campus Master Plan. It shall create a flexible approach to land uses and promote development of the Lutheran Legacy Campus (“campus”) that: 1. Creates a balanced mix of land uses, including residential, institutional, civic, office, and neighborhood-serving commercial; 2. Improves the public realm through high-quality design; 3. Integrates existing assets, both built and natural; 4. Provides a network of open space, trails, and sidewalks; 5. Prioritizes pedestrians, bicyclists, and transit users; and 6. Respects the character and integrity of adjacent residential neighborhoods. Sec. 26-1404. District Established. A. Mixed use Lutheran Legacy Campus (MU-LLC) zone district. This district is established to support redevelopment of the former Lutheran Hospital campus, generally bounded by W. 32nd Avenue, Dudley Street, W. 38th Avenue, Allison Court, and Zephyr Court, and to encourage a mix of uses, create buffers between new development and existing neighborhoods, and to provide substantial and meaningful open space throughout the campus. 1. Low-density overlay. This overlay shall apply to the first row of development on the east, south, and west sides of the campus as illustrated on Figures 1 and 2 and defined as the buildings closest to the campus boundary regardless of setback. The requirements of this overlay are intended to ensure compatibility of land uses and building form with surrounding existing residential neighborhoods. 2. Sub-districts. Four sub-districts, numbered one (1) through four (4) and illustrated on Figure 3 shall determine the permitted uses within the MU-LLC zone district and in some cases, shall determine some development standards unique to that sub-district. 3 Figure 1 Figure 1: Low-density overlay. The low-density overlay is shown as the dashed line around the east, south, and west sides of the campus boundary and applies to the first row of development in that area. Figure 2 Figure 2: Low-density overlay detail. An example of the low-density overlay is shown on this figure as the shaded buildings closest to the campus boundary, regardless of setback. The non-shaded buildings are outside of the low-density overlay. 4 Figure 3 Figure 3: Sub-District Boundaries. The internal boundaries defining the eastern edge of sub-district 1 and the western edge of sub-district 4 follow the “horseshoe” path of the existing parkway street network. The boundary between sub-districts 2 and 3 follows the centerline of the existing Rocky Mountain Ditch. Sec. 26-1403. Applicability. A. All standards and requirements within article XIV shall apply to: 1. Site development, and 2. Expansion of existing structures by more than fifteen (15) percent of the gross floor area. B. Legal nonconforming uses. Where a use lawfully existed at the time of rezoning of the subject property to the MU-LLC zone district, and which is not a permitted use at that time under section 26-1410, Permitted Uses, such nonconforming use may continue to operate and exist, subject to section 26-120.C.6, except as modified below. 5 1. A structure containing a nonconforming use may expand its gross floor area by a maximum of twenty-five (25) percent without requiring a change to a conforming use. 2. Legal uses. The list below shall serve as a non-exhaustive list of legal uses that currently exist on the property at the time of the adoption of this article, but which are not a permitted use under section 26-1410: • Inpatient behavioral health and substance use disorders clinics; • Hospital; • Major utilities, such as the central utility plant for the hospital. 3. No use that lawfully existed at the time of rezoning of the subject property to MU-LLC shall be deemed a nonconforming use due to the requirement for a conditional use permit. However, if an existing use is designated as a conditional use in section 26-1410, any expansion of that use shall require a conditional use permit. C. Legal nonconforming structures. Where a structure lawfully existed at the time of rezoning of the subject property to the MU-LLC zone district, and which would not be allowed by this article because of building height, building placement or orientation, building design, parking placement or design, parking requirements, or site and vehicular access, such structure may continue to exist and may be enlarged, altered or added to provided that the alteration or addition does not increase the nonconformity. 1. Any new addition or expansion to a nonconforming structure shall comply with all provisions within this article, where practical. The community development director shall determine if there is a requirement that cannot be practically met. 2. Re-use of legally nonconforming structures shall be permitted and encouraged, including the hospital building and historical assets identified in section 26- 1411. D. Wherever provisions within this article conflict with other articles in chapter 26, the provisions within article XIV shall apply. E. This article grants authority to the community development director to make certain determinations and decisions concerning the applicability of provisions of this article in specific circumstances. Unless specifically permitted to be appealed, all such determinations and decisions of the community development director shall be the final decision of the city and not appealable to the board of adjustment. F. The illustrations that appear in this article are for illustrative purposes only. Sec. 26-1404. Building height and residential density. A. Principle. Building heights shall be tiered to ensure adequate transitions between larger and denser buildings at the center of the campus to shorter and less dense 6 buildings at the perimeter of the campus. Taller buildings within the center of the campus allow for a diversity of building types and sizes, by keeping height in the center of the campus and tapering it off toward the edges to respect the surrounding community. B. The following table establishes required building heights, in maximum number of stories and maximum feet. Both the measurement types—maximum stories and maximum feet—shall apply. For example, a building in the “Charter-exempted area,” as defined at section 26-1417, may only be a maximum of five (5) stories and seventy (70) feet; a building that is 70 feet tall may not include additional stories in excess of five (5), even if additional stories may fit within the 70-foot height limit. Additionally, a five (5) story building may not exceed seventy (70) feet in height. Building heights may not be increased through the administrative adjustment or variance processes otherwise available at sections 26-1416 and 26-115. C. Building height and city home rule charter. Where there is conflict regarding maximum building heights between this section and the city home rule charter, the maximums established in the city home rule charter section 5.10.1 shall apply. D. Residential density. A net density approach is permitted, whereby the overall campus is limited to 21 dwelling units per acre to comply with the limitations imposed by the city home rule charter section 5.10.1. Dispersion or concentration of those units shall be permitted on individual lots, such that density on individual lots may be higher or lower than 21 dwelling units per acre, but the maximum number of dwelling units on the entire campus shall not exceed the acreage of the net site area multiplied by 21. For the purposes of this calculation, the net site area shall mean all land included within the campus boundary, less any existing public rights-of-way and any required future public right-of-way dedications. Table 1: Building Height Maximums Low-Density Overlay Non-Exempt Areas and Not in Low-Density Overlay Charter Exempted Area Primary building(s) 2.5 stories (30’) Charter section 5.10.1 applies; limit of 35’ for any building containing a residential use, or 50’ for all other buildings 5 stories (70') Accessory building(s) 15', except detached ADUs which may be up to 25' 15', except detached ADUs which may be up to 25' 25’ 7 Sec. 26-1405. Building placement and orientation. A. Principle. In order to activate streets and open space and to enhance the pedestrian experience, buildings must be placed close to the street and pedestrian pathways and oriented toward the public realm. For areas adjacent to the perimeter of the campus, larger buffers are required to reduce impacts on existing established neighborhoods. B. Building setbacks. Setbacks establish the minimum distance between a building façade and the nearest property line. Front setbacks are generally not required except for some circumstances around the perimeter of the campus or for low- density uses; instead, building placement and orientation requirements established in subsections C and D require buildings to be built close to the street or publicly accessible open space. 1. The following table establishes required building setback requirements for all structures in the MU-LLC zone district. Table 2: Building Setbacks Building Setbacks (Primary Buildings) Low-Density Overlay All Other Areas Minimum side setback 5', or 30’ from campus boundary in east and south low- density overlay 0' (a) Minimum rear setback 5', or 30’ from campus boundary line in east and south low-density overlay 0' (a) Minimum setback from 38th Avenue property line Equivalent to the height of the building, with some exceptions for tiered buildings; Refer to requirements below and Figure 4 Equivalent to height of the building, with some exceptions for tiered buildings; Refer to requirements below and Figure 4 Maximum setback from 38th Avenue property line 140’ 140’ Minimum front or side setback for any building abutting Dudley Street 15’ (b) (c) N/A Minimum front setback for single- and two-unit dwellings, all other locations 10’ (c) (d) 10’ (c) (d) Minimum front setback for multi-unit residential (including N/A No setback requirement. Building orientation and 8 Notes: (a) Required separation between single attached dwelling buildings shall follow the requirements of section 26-1405.E. (b) Additional building orientation requirements apply to Dudley Street. Refer to the building entrances requirement within this section. (c) Front setbacks for single- and two-unit dwellings shall vary by at least three (3) feet from adjacent primary structures. Refer to requirements in section 26-1406.G. Porches, patios, decks, stairs and balconies which are open on at least two (2) sides may encroach into a required front setback by up to a maximum of one-third (1/3) the distance to the closest property line. (d) Front setback shall not result in a driveway length that would allow vehicle parking in the driveway to block sidewalks, subject to review by the community development director. This requirement does not apply to alley-loaded garages. (e) If an applicable setback cannot be easily determined, the community development director shall determine which setback applies. 2. 38th Avenue setback and step backs. New buildings shall be set back as far from the property line as they are tall (Figure 4, top image). If a building is tiered, utilizing a design that steps back upper stories, the upper stories shall be stepped back from the edge of the façade the equivalent to the height they add to the building; the lower story setback is equivalent to the lower story height, and the upper story step back is equivalent to the upper story height (Figure 4, bottom image). single attached) and nonresidential uses placement requirements apply. Building Setbacks (Accessory Buildings) Minimum side setback Single story: 5' or 0’ from edge of private alley 0' Two story: 5’ Minimum rear setback Single story: 5’, or 0’ from edge of private alley 0’ Two story: 5’, or 15’ from campus boundary line in east and south low-density overlay 9 Figure 4 Figure 4: 38th Avenue setback and step backs. C. Building entrances. All buildings shall have at least one (1) entry that faces a street or a publicly accessible open space. 10 1. For non-residential buildings or multi-unit dwellings, this entrance shall be a public/primary entrance available to all tenants, customers, residents, and guests and is not permitted to be a “back-of-house” or delivery-only entrance. For corner lots with more than one (1) street frontage, the primary entry may be oriented toward the corner. 2. For development sites with more than one (1) structure, those buildings that do not directly front a street shall have at least one (1) primary entrance that adjoins a pedestrian walk of at least five (5) feet in width. The primary entrance shall be connected to the street by a walkway at least five (5) feet in width that is clearly defined and separated from parking areas. 3. Within the low-density overlay along Dudley Street, buildings shall be required to have their front door face Dudley Street and/or the required publicly accessible open space(s) on Dudley Street (Figure 5). Sides of buildings may be permitted to face Dudley Street only if their front doors face a publicly accessible open space in the form of a park, plaza, cottage court, or similar. Rear yards and garage doors shall not face Dudley Street. Figure 5 Figure 5: Dudley Street Building Entrances. D. Building orientation and parking lot visibility. Buildings shall be predominately oriented toward the street or publicly accessible open space, encouraging an active and interesting street or open space frontage. The requirements of this section shall apply in lieu of a prescriptive build-to requirement but shall serve the same purpose of requiring buildings to be built close to the street and publicly-accessible open space. 11 1. Off-street parking lots shall be located to the rear and side of buildings pursuant to the requirements of section 26-1407.B. 2. Building facades must meet the design requirements of section 26-1406.C. The entire façade does not need to be placed at the edge of a street or open space, allowing for some building façade variation including exposed courtyards, and breaking up an otherwise continuous street wall. 3. The community development director shall determine whether a building is placed and oriented appropriately in order to meet the intent of this section. 4. A low screen wall, fence, or garden wall may not be used as a substitute alone for a building meeting orientation requirement. 5. Accessory buildings shall not be located between the primary building and the street with the following exceptions: • If part of an outdoor gathering or dining area such as a freestanding patio cover or pergola, which may be used to meet building orientation requirements. • If a kiosk-style building that includes an active public commercial use such as retail or food and/or beverage sales. E. Attached residential development. The following requirements shall apply to single attached dwellings as defined in section 26-1119. 1. For units adjacent to streets or publicly accessible open space, front doors shall be located on the façade that faces the street or publicly-accessible open space. For developments with more than one (1) building, street- or open space-facing orientation of front doors is not required for all buildings or dwelling units but shall be the predominant orientation in that sub-district, as determined by the community development director. 2. Structures shall be comprised of no more than eight (8) side-by-side units. 3. Separation between primary structures shall be a minimum of ten (10) feet. F. Minimum lot widths in the low-density overlay. The following requirements shall only apply to single-unit dwelling and duplex uses within the low-density overlay to ensure compatibility with existing residential development. For the purposes of this section, the lot width measurement shall be taken from the closest lot line parallel to or on the campus boundary, regardless of the orientation of the building. 1. Lots containing a single-unit home must be at least fifty (50) feet in width. 2. Lots containing a duplex must be at least seventy-five (75) feet in width. Sec. 26-1406. Building design, form, and materials. A. Principle. Quality architecture is a vital component in creating a unique sense of "place." Creative design that pays careful attention to the building's contribution to 12 the public realm — through massing, form, materials, and its relationship to the street or open space — is required. Additional design considerations must be made for lower-density residential uses to ensure variety in design. B. Applicability. The requirements of subsections C, D, E, and F of this section shall apply to all nonresidential buildings, mixed-use buildings, multi-unit residential buildings, and single attached dwellings. The requirements of subsection G shall apply to single detached dwellings and duplexes. C. Façade design and articulation. 1. All façades of a building shall provide a level of finished architectural quality and be designed to human scale. Each façade shall contain at least one (1) change in color or texture and rooflines shall include variation on all façades. Additional detail should be incorporated into the façade design by the use of at least three (3) of the following methods: • Reveals. • Belt courses. • Cornices. • Expression of a structural or architectural bay. • Articulation of windows and doorways, which may include sills, mullions, or pilasters that create a three-dimensional expression. • Change in material. 2. All façades of a building that face a street or a publicly accessible open space shall have at least one (1) variation in plane depth of at least one (1) foot for every fifty (50) linear feet of the length of the façade. All other façades shall have one (1) variation in plane depth of at least one (1) foot for every one hundred (100) linear feet of the length of the façade. Any portion of a façade that is a glass curtain wall shall be exempted from this requirement. For single attached dwellings as defined in section 26-1119, the façade(s) containing front doors shall have a change in plane depth of at least one (1) foot for every unit. This may be achieved by a change in the wall plane within a single unit facade or by varying the plane depth of adjacent units. See Figure 6. 13 Figure 6 Figure 6: Variation in Plane Depth for Single Attached Dwellings. For the building on the left, changes in plane depth occur by varying the plane depth of adjacent units. For the building on the right, changes in plane depth occur within each unit facade. The requirement to vary plane depth does not necessarily require offsets in the building foundation and may be achieved by a variety of articulation and design elements noted in subsection 26-1406.C.3, below. 3. Non-permanent features such as canopies and awnings will not qualify as variation. Plane depth variation may be accomplished through elements such as: • Recessed entries. • Porticos. • Projecting porches. • Upper level step backs. • Dormers. • Offsets in the general plane of the façade, including columns, pilasters, protruding bays, reveals, fins, ribs, balconies, cornices, or eaves. 4. The primary entrance of a building shall be emphasized through at least two (2) of the following architectural elements: • Changes in wall plane or building massing. • Differentiation in material and/or color. • Higher level of detail. • Enhanced lighting. 14 This requirement for an entry feature shall also apply to the primary exterior entrances for single attached dwellings. 5. Parapet walls shall extend back at least three (3) feet so as not to appear as a false front, either by wrapping the wall around the corner or utilizing a deeper parapet wall. D. Materials. 1. Only primary building materials shall be used for all façades. Primary building materials include, but are not limited to: • Brick. • Stone. • Architectural pre-cast concrete. • Synthetic brick and masonry materials, subject to the approval of the community development director to ensure quality. • Synthetic wood siding materials, subject to the approval of the community development director to ensure quality. • Hard coat stucco. • Integral textured colored concrete block. • Terra-cotta. • Architectural metal panels. • Cement board siding or board and batten, with the following additional requirements: ◦ Shall only be used as a material if additional primary materials such as brick, stone, or stucco are also used on the façade. ◦ Shall not exceed seventy-five (75) percent of any façade facing a public street or publicly accessible open space. ◦ Shall not be the predominant material on a public-facing ground floor façade. 2. Materials that are not allowed include, but are not limited to: • Plywood paneling. • Vinyl and aluminum siding. • Un-articulated large format concrete panels. • Exterior insulating finishing system (EIFS) or other synthetic stucco products. 3. Material variation: All building façades that face a street or publicly accessible open space shall have at least one (1) change in material for each ten (10) feet 15 (and portion thereof) of wall height. A change in material must be at least twelve (12) inches in height. Masonry patterns, such as headers or rowlocks, can count as a change of material. Windows, canopies, and doorways will not count as a change in material. • As an exception, building façades may be predominantly brick or masonry materials and no material variation shall be required, provided changes in the brick pattern (such as headers or rowlocks) are included. This exception shall not apply to synthetic brick or masonry materials. • For EVCS canopies or carports, primary materials such as brick or stone shall be required around the canopy structure, for the total height of the support structure. 4. Accessory buildings: Accessory structure(s) shall have exterior materials that are architecturally compatible with the primary structure(s). E. Windows and transparency. 1. Transparency shall be calculated as the percentage of clear, non-reflective glass within the area between three (3) feet and eight (8) feet above the first- floor finished elevation. Transparent doors and window mullions shall count as part of the transparent area. Structural elements and opaque or reflective glass shall not count toward the transparency requirement, except that up to twenty (20) percent of the transparency requirement for any, one (1) façade may be fulfilled by spandrel glass. The percentage of non-reflective spandrel glass used may be increased in limited circumstances if back-of-house portions of buildings must face a public street or publicly accessible open space, subject to the approval of the community development director. 2. Retail uses. The façade with the primary entrance shall be at least sixty (60) percent transparent. All other façades facing a street or publicly accessible open space shall be at least thirty (30) percent transparent. 3. All other nonresidential uses (excluding retail). The façade with the primary entrance shall be least forty (40) percent transparent. All other façades facing a street or publicly accessible open space shall be at least twenty-five (25) percent transparent. 4. Glass display cases may count toward the transparency requirement only if they give the appearance of windows, are at least eighteen (18) inches deep, and are maintained with items of interest, including window display graphics. 5. For retail uses, all ground floor windows shall be a minimum of five (5) feet in the vertical dimension. 6. For all nonresidential uses (including retail) on corner lots, the minimum transparency required for the façade with the primary entrance may be transferred to another façade facing a street or publicly accessible open space 16 provided that the transparency on the façade with the primary entrance is not less than thirty (30) percent. 7. Windows shall be recessed so as to not appear flat with the building façade. For commercial buildings, windows shall be recessed at least two (2) inches. For residential buildings, including multi-unit residential, windows shall be recessed at least three-quarters (3/4) inch. Window details shall be provided for review with the applicable site plan or building permit application. F. Screening—Loading, service areas, and utilities. 1. All loading docks, utility structures, and other service areas associated with a building shall be fully screened from view by walls or fences. 2. Screening elements shall be composed of materials consistent with the primary building. Wood and vinyl fences shall not be allowed as screening materials, with the exception of four (4) foot tall wood fences being permitted to screen ground-mounted air conditioning units for residential development. Screen walls and fences over ten (10) feet in length shall be bordered by a minimum four-foot-wide landscape buffer. 3. Trash enclosures shall be compatible with the building design and materials and screened with full wall enclosures. Such enclosures may not be located between the building façade and the street. Wood fences or chain link fences shall not be permitted as trash enclosures. 4. All screening elements shall be at least as tall as the object (e.g. trash enclosure, loading dock, or utility structure) being screened. 5. Rooftop equipment shall be screened by parapets or enclosures. Screening elements shall be composed of forms, materials, and colors that are compatible with the architectural qualities of the building, including materials, scale, form, and color. The screening element shall be at least as tall as the item being screened and may be shorter than the equipment only if the equipment is set back so that it is not visible from an adjacent street or publicly accessible open space, to be demonstrated by drawings by the applicant. The community development director may reduce or waive these screening requirements in the following circumstances: • The equipment is not visible from the street, existing residential development, or adjacent publicly accessible open spaces, to be demonstrated by drawings by the applicant. • For existing buildings, the existing condition and construction of the roof makes attaching a new enclosure impractical or would compromise the integrity of the roof membrane. • For existing buildings, there is existing unscreened rooftop equipment and screening new facilities would result in a more conspicuous design. 17 6. Wherever possible, exterior utility boxes and above-ground utility installations shall be located to the side or rear of buildings, and not visible from an adjacent street or publicly accessible open space. If not possible, screening utilizing fencing and/or landscaping shall be required to the greatest extent feasible. G. Design requirements for single detached dwellings and duplexes. 1. Adjacent residential structures shall have variety in material, color and/or design such that they do not appear to be matching or identical. This variety may be achieved by a combination of different design elements, materials and/or colors. 2. No two adjacent residential structures shall have the same front setback. Front setbacks shall vary a minimum of 3 feet. 3. Minimum 12-inch eaves shall be required for all pitched and shed roofs. 4. Porches or other projecting features such as entry awnings shall be required for all dwelling units. 5. Wherever possible, garages should be accessed from rear alleys and garage doors should not face the street. 6. Within the low-density overlay, the following additional requirements shall apply: a. Primary structures are limited to 2.5 stories and 30 feet. Where a half story is utilized, it shall meet the following requirements (as illustrated in Figure 7): • The total gross floor area of the half story shall be no greater than 75 percent of the gross floor area of the story below. • The half story shall be fully contained within the form of a pitched roof. Dormers are permitted, measuring no more than eight (8) feet wide and six (6) feet tall, as measured from the lowest point of the intersection between the roof and the dormer to the mean height level between the eaves and ridge of the roof; and occupying no more than fifty (50) percent of the roof. • For duplexes, the half story must be contained within the same dwelling unit as the floor below it. b. If structures are over two (2) stories, up to the 2.5 story limit, pitched roofs are required. Flat and shed roofs are only permitted for one (1) and two (2) story homes. c. Rooftop or second-story decks shall be prohibited on the side(s) of the building which directly abut(s) existing residential development. d. For dwelling units on Dudley Street, garage doors shall not face the street and must only be accessed from a rear alley. 18 Figure 7 Figure 7: 2.5 story house. 7. The façade design and material requirements of subsections C, D, E, and F shall not apply, except for the prohibited materials listed in subsection D. 8. Accessory buildings. Accessory structure(s) shall have exterior materials that are architecturally compatible with the primary structure(s). 9. Wherever possible, exterior utility boxes and above-ground utility installations shall be located to the side or rear of buildings, and not visible from the street or publicly accessible open space. If not possible, screening utilizing fencing and/or landscaping shall be required to the greatest extent feasible. Four (4) foot tall wood fences are permitted to screen ground-mounted air conditioning units. Sec. 26-1407. Parking requirements, design standards, and quantities. A. Principle. Streets and open spaces are more vibrant and interesting to people if they are lined with buildings and active uses. Surface parking shall be located behind buildings, toward the interior of lots, and shall be screened from view from adjacent streets and publicly accessible open space. Structured parking shall be placed to minimize impacts on surrounding development and be designed to be compatible — in terms of form, materials, and architectural style — with adjacent development. Large areas of parking encourage automobile use and detract from the land available for high quality development. Strategies to utilize parking areas effectively — such as shared parking and parking structures — are highly encouraged. The purpose of these requirements is to limit off-campus impacts and parking spillover and ensure high utilization and efficiency of parking areas. B. Surface parking placement. Parking areas shall be located to the rear or side of the building and shall not be located between a building and a street. For properties 19 with more than one (1) building, parking is not allowed in front of the building(s) closest to the street but is allowed in front of permitted building’s interior to the development site as long as that parking is not between the building and another street (Figure 8). 1. As an exception to this rule, parking may be placed between buildings and 38th Avenue within the required building setback on this frontage. The surface parking buffer and screening requirements of this section shall apply. Figure 8 Figure 8: Off-street Parking Location. Parking must be to the rear or side of buildings closest to a street. C. Surface parking buffers and screening. 1. Where a surface parking lot must directly abut a street or publicly accessible open space, one (1) or more of the following screening elements shall be used: • Minimum five-foot wide landscape buffer with regularly spaced trees and/or shrubs to soften the parking edge. • A vertical screening device, thirty (30) to forty-two (42) inches in height (and in compliance with the sight triangle requirements of section 26-603). The screening device may be a continuous masonry wall constructed of stone, brick, or split-face concrete block, a combination masonry pier and decorative iron railing, or any other decorative and durable screening device that is consistent with the materials of the primary building. Wood, chain link and vinyl picket fencing shall not be permitted. • Where a parking lot's frontage along the street or publicly accessible open space is greater than twenty (20) linear feet, no more than thirty (30) percent of the screening requirement may be fulfilled by a landscape buffer alone. 20 2. Where a surface parking lot boundary abuts a residential use, a minimum ten (10) foot wide landscape buffer is required between the parking lot and the adjacent property line. This width may be reduced to six (6) feet if an opaque six (6) foot fence or decorative wall is placed at the property line. The landscape buffer shall contain regularly spaced trees and/or shrubs (Figure 9). Figure 9 Figure 9: Parking Lots Adjacent to Residential Use. Such parking areas require a minimum six-foot landscaped buffer and screen wall between the parking area and residential use. D. Surface parking design. 1. Parking areas shall meet the requirements for the design of off-street parking — including surfacing, landscaping, lighting, and space/aisle dimensions — stated within section 26-501.E.5., section 26-501.E.6, section 26-501.E.7 and section 26-501.E.11. 2. Permeable paving is encouraged, subject to review and approval by the Engineering Division and applicable fire department. 3. Parking areas over ten thousand (10,000) square feet shall contain a well- defined pedestrian walk, whether by change in paving material or landscaping, that connects the parking area to the adjacent street and the building(s) on site. The community development director may determine that parking lots smaller than ten thousand (10,000) square feet must include a pedestrian walk. 21 E. Parking structure design. 1. Parking structure design shall be compatible with adjacent buildings in terms of form, massing, scale, materials, and façade articulation. 2. Wherever possible, parking structure facades shall not be visible from a street or publicly accessible open space. If a parking structure façade is visible from a street or publicly accessible open space, it shall be subject to the following requirements: a. Spandrel panels or opaque screening systems, such as louvers, at least thirty-six (36) inches in height shall be used to screen vehicles from view on all levels. b. Shall be orthogonal in composition so that ramping systems are not visible (Figure 10). c. Shall include a minimum of three (3) architectural elements that provide variety and human scale, including: • Articulation of façade and inclusion of columns and bays; • Differing patterns or sizes of openings; • Changes in plane of walls; • Changes in material, pattern, or color; • Expression of material or cladding system modules; • Joint patterns and attachment details; • Art or ornamentation integral with the building. 3. Wherever possible, especially for parking structure façades that face a street or publicly accessible open space, the ground floor of the parking structure should incorporate retail, commercial, or other nonresidential uses to help activate the frontage. Alternatively, a parking structure can be wrapped with multi-story residential uses. 4. Any ground-level façade of a parking structure that is visible from the street or publicly accessible open space and which does not provide retail, commercial, other active ground floor uses, or is wrapped with multi-story residential, shall include at least two (2) of the following design features: • Façade articulation through change in vertical plane or a change in building material. • The use of windows or false windows defined by frames, lintels, or sills. • Integration of multiple building entrances. • Buffering along the street edge with landscaping, street trees, green walls, or trellises with vines. 22 Figure 10 Figure 10: Parking Garage Design. The image on top illustrates a garage façade with an expressed ramping system, which is not allowed. The image below illustrates the same garage with a façade that is orthogonal, with all floors at ninety (90) degree angles. F. The following table specifies the number of parking spaces required by general use group. Table 3: Parking Requirements Use Group Minimum Required Parking Maximum Allowed Parking Lodging — Hotels or bed and breakfast 1 space per 2 rooms 1.5 spaces per room Office/bank 2 spaces per 1,000 square feet 5 spaces per 1,000 square feet Assembly space including theaters and places of worship 1 space per each 5 seats 1 space per 2 seats Residential 1 space per unit 2.5 spaces per unit Residential, deed-restricted affordable 0.5 spaces per unit or 0.25 spaces per unit if within ¼ mile of a fixed guideway 2 spaces per unit 23 transit station or bus rapid transit Restaurant 4 spaces per 1,000 square feet 10 spaces per 1,000 square feet Retail or personal services 3 spaces per 1,000 square feet 5 spaces per 1,000 square feet All other uses Uses not specifically listed above shall submit a parking analysis as part of development review for approval by the Community Development Director Note: Square feet are measured as the gross interior floor area of the entire building or portion of building devoted to a specific use or uses, less the following: mechanical/utility rooms, restrooms, elevators, stairwells, show windows, hallways, common areas such as building lobbies, and kitchen areas. For the purpose of estimating parking requirements where detailed calculations for the above-stated exceptions are lacking, it shall be assumed that such excepted space covers no more than ten (10) percent of gross floor area. G. On-street parking. On-street parking spaces directly abutting the use may count toward the total number of required parking spaces and may also count as guest parking. H. Off-property parking. If the campus is platted and buildings are built on separate lots, parking requirements for a particular building may be met off-property, meaning on another property within the campus, up to a walking distance of one thousand (1,000) feet via a publicly accessible route from the property, so long as such parking is subject to an off-property parking agreement. The publicly accessible route must be approved by the community development director. The off-property parking agreement must be submitted for approval by the community development director and once approved, recorded against all properties subject to the agreement. I. Shared parking. Shared parking is permitted and strongly encouraged. Shared parking shall be approved subject to the review and approval of a shared parking study citing the currently adopted version of the Urban Land Institute (ULI) accepted shared parking ratios. For commercial, hospitality, and office uses as categorized in the permitted use chart in section 26-1410, cross-access shall be required within and between parking and vehicular access areas to ensure efficient parking layouts and connections between uses. J. Accessible parking shall be provided in accordance with section 26-501.E.9. K. Off-street loading shall be provided in accordance with section 26-501.E.8. L. Bicycle parking. Bicycle parking shall be provided in accordance with section 26- 501.E.4. M. The community development director shall have authority to request that on-site visitor parking or loading areas be provided if there are no on-street parking spaces abutting the use or if the parking is predominantly provided in private garages. Visitor parking shall be provided throughout the campus. 24 N. Electric vehicle (EV) parking shall be provided in accordance with section 26-501 E.13. Sec. 26-1408. Site circulation and access. A. Principle. Access and circulation for automobiles shall be designed to minimize the number of curb cuts, increase connectivity, and encourage shared access points from streets so that disruptions to the pedestrian environment are minimized. A well-connected network of accessible pedestrian and bicycle paths shall be prioritized, connecting to site amenities and open spaces. B. Block layout. A well-connected network of gridded streets and alleys shall be provided. Cul-de-sacs are prohibited; a street may only dead-end subject to approval of the community development director and a dead-end street shall still provide a through pedestrian and bicycle connection to the larger network of paths. C. Curb cuts. For new development along existing streets, where a curb cut already exists, the number of curb cuts to the site may not be increased, to the extent feasible. Where possible, existing curb cuts should be consolidated. 1. Wherever possible, vehicular access to a site or building shall occur through an alley, rather than by a curb cut from the street. 2. Curb cuts along a secondary street, rather than a primary street, are encouraged. 3. Driveway curb cuts for individual dwelling units are prohibited on Dudley Street. All garages must be accessed through a rear alley. Refer to subsection E. D. Vehicular entrances. Vehicular entrances to buildings and parking garages that contain a ramp shall be screened from view of the street or adjacent publicly accessible open space. Where a vehicular entrance or ramp directly abuts a pedestrian walk, appropriate cautionary signs shall be used to alert pedestrians of the presence of vehicles and to inform drivers that pedestrians have the priority. E. Vehicular connections to adjacent residential development. Vehicular street connections shall be prohibited to streets in adjacent residential development, including Dudley Street, Cody Court, Balsam Street, W. 33rd Avenue, Ammons Court, Allison Street, and Allison Court. Pedestrian and bicycle connections to these streets are permitted, and in some cases, required. The prohibition of a direct vehicular street connection to Dudley Street shall not prohibit a secondary vehicular connection to be allowed for fire and emergency access and/or indirect alley access to access alley-loaded garages for dwelling units along Dudley Street. This prohibition shall not apply to W. 32nd Avenue or W. 38th Avenue. F. Street design. New private streets and improvements to public streets shall meet the requirements for the Lutheran Legacy Campus in the City of Wheat Ridge Streetscape Design Manual. 25 Sec. 26-1409. Open space and landscaping requirements. A. Principle. Parks, plazas, squares, trails and other forms of publicly accessible spaces play an important role in the quality of a place. Landscaped and hardscaped areas contribute to the public realm by providing places for people to gather, relax, and recreate. B. Open space required. Twenty (20) percent of the net development site area shall be preserved as publicly accessible open space, as described within subsection C and defined in section 26-1417. For the purposes of this calculation, net development site area shall mean the total site area less public or private rights-of-way for streets and their associated sidewalks and amenity zones. Open space shall be distributed throughout the campus in all sub-districts. At least seventy-five (75) percent of the required publicly accessible open space must be usable open space, as described within subsection D and defined in section 26-1417. C. Publicly accessible open space. Throughout the campus, open space shall be required to be dedicated as publicly accessible. This type of open space must be accessible by the general public in addition to residents, guests, and tenants of the campus development. 1. Publicly accessible open space shall be owned and maintained by an owners’ association or metropolitan district with a recorded perpetual public access easement if not owned by the City. 2. All sub-districts shall include areas of publicly accessible open space. Specific requirements are contained within this section for certain areas. 3. Minimum living landscaping. At least thirty-five (35) percent of the required publicly accessible open space area shall be composed of living landscape materials, including trees. The requirements of sections 26-502.C, D, and F shall apply. 4. Aggregated open space. Publicly accessible open space shall be aggregated into larger parks, plazas, and squares, rather than calculated per parcel. 5. Dudley Street. A publicly accessible park or plaza shall be dedicated along Dudley Street generally aligning with the intersection with W. 35th Avenue and shall be subject to the following minimum requirements: a. Minimum 100-foot frontage on Dudley Street. b. Shall include continuous walking and bicycle paths to access the interior of the campus from the intersection of Dudley Street and W. 35th Avenue, which shall extend beyond the boundary of the park or plaza to the edge of Sub- District 3 and connect to the overall pedestrian and bicycle network. c. Shall not provide a direct vehicular connection from Dudley Street into the development. 26 d. Shall provide clear wayfinding to connections and amenities within the development. 6. Rocky Mountain Ditch. Publicly accessible open space shall be provided along the entire extent of the Rocky Mountain Ditch within the campus, subject to the following requirements: a. The developer shall engage with the Rocky Mountain Ditch Company, who controls the rights to the ditch and what types of development and landscaping are permitted within its boundaries. The Rocky Mountain Ditch Company may determine whether existing trails, trees, and other improvements are permitted to remain within its easement/area of control and what changes may need to be made to those improvements or the ditch itself. b. The existing trail and trees along the ditch shall be preserved to the greatest extent feasible per the Rocky Mountain Ditch Company’s requirements, with necessary upgrades to meet ADA requirements. If the Rocky Mountain Ditch Company requires relocation of the trail, a trail shall be placed parallel to the ditch outside of the Company’s easement/area of control. c. A continuous trail shall be provided parallel to the ditch, with crossings allowing access from both sides of the ditch if a trail is only provided on one side. d. The ditch trail(s) shall be integrated with other publicly accessible open spaces along the trail and shall include direct connections to streets and other walking and bicycle paths. e. A park or plaza shall be provided adjacent to the Rocky Mountain Ditch in sub-district 2 or 3 with a minimum 100-foot frontage along the ditch trail. D. Usable open space. At least seventy-five (75) percent of the required publicly accessible open space percentage must be usable open space. The 75 percent value is based on the required value of publicly accessible open space, not the provided value. Usable open space includes open space which, by its configuration, size, and design, can be used for passive or active recreation. 1. Usable open space shall include: a. Plazas, parks, outdoor dining areas, courtyards, and community gardens. b. Sport and play areas including athletic fields, playgrounds, gaming areas, and dog runs. c. Walking paths or sidewalks of at least six (6) feet in width if part of a larger pedestrian or bicycle network, such as a walking loop or paths through other usable open spaces such as a common lawn or plaza. d. Turf grass areas that exceed the restrictions on non-functional turf (i.e. “functional” turf areas). 27 e. Natural areas with native landscapes meeting the intent of usable open space such as native seed or xeric landscaping that abut a qualifying walking path or sidewalk or abut another qualifying usable open space area. f. Drainageways, ponds, and other areas required for stormwater quality or detention may qualify only if such areas are designed for passive or active use and are landscaped with living material, subject to approval of the community development director. 2. The following do not qualify as usable open space, but may count toward the overall percentage of publicly accessible open space if the ownership and maintenance requirements of publicly-accessible open space are met: a. Land with a slope steeper than one (1) foot (vertical) in three (3) feet (horizontal). b. Drainageways, ponds, and other areas required for stormwater quality or detention if not designed for passive or active use. 3. The following do not qualify as usable open space and shall not be used to count toward the overall percentage of publicly accessible open space: a. Sidewalks along a public or private street that are required to be placed in right-of-way or a tract containing a private street, including required landscaped amenity zones for those streets. b. Paved areas serving as parking, loading, delivery, or utility areas, including driveways, parking lots, alleys, and delivery ramps. c. Parking lot islands and parking lot medians. d. Required surface parking lot buffers and screening. e. Areas occupied by buildings or structures, except for shade structures that cover a space that would otherwise qualify as usable open space. f. Private fenced yards for the exclusive use of a single owner or occupant of a single-unit, two-unit, or single attached dwelling. These areas still contribute to additional open space and landscaped areas on the campus but may not be used to meet the publicly-accessible or usable open space requirements. g. Private amenity spaces for multi-unit residential or commercial buildings, such as pools and pool decks, rooftop patios, or courtyards, for the exclusive use of the occupants. E. Landscaping for Single Detached and Duplex Uses. For all single detached and duplex uses within the campus, including all residential development within the low- density overlay, the following requirements shall apply: 1. One hundred (100) percent of the front yard shall be landscaped, excepting pedestrian and vehicular access. 28 2. One (1) tree per lot is required, to the placed within the front setback area. If a lot is wider than seventy (70) feet, one (1) tree shall be placed within the front setback per seventy (70) linear feet of frontage. 3. A maximum of two-thirds (2/3) of the front yard shall consist of non-living material and features. A fully rocked or mulched front yard must contain a minimum one-third (1/3) living plant coverage, as measured by projected growth after two (2) years. 4. The use of xeric/waterwise plant materials is required. 5. Native grasses and/or wildflower mixes of a height greater than twelve (12) inches must be confined to the rear yard or planted within a defined bed with a structural or spaded edge in the front yard. F. Xeric/Waterwise Required: The use of xeric/waterwise plant materials and principles are required and shall be used to guide design and promote water conservation. G. Artificial turf. 1. Artificial turf is permitted in limited circumstances, as follows: • Sport and play areas specifically designated for athletic purposes including but not limited to athletic fields of play, playgrounds, gaming areas, and dog runs. • Private fenced side and rear yards of single detached, duplex, and single-attached dwellings, including townhomes, up to a maximum of 400 square feet per dwelling unit. • The only use of artificial turf that qualifies as landscape materials (non-living) is for athletic fields of play. Other uses of artificial turf, including playgrounds, gaming areas, and dog runs, shall not qualify as landscaping. • The location shall be approved through a site plan application, civil construction documents, site work permit, or building permit, whichever is applicable, and permeability shall be accounted for in drainage plans. 2. Artificial turf is prohibited in the following locations: • Required parking lot landscape buffer areas. • Areas owned and/or maintained by owners associations, except where used for athletic fields of play. • On commercial, industrial, and institutional properties, except where used for athletic fields of play. H. Non-Functional Turf. In additions to the limitations set forth in section 26-502.D, non-functional turf shall also be prohibited in the following locations. 29 • Landscaping with slopes greater than 4:1, and • Landscape strips less than six (6) feet in width. I. Tree preservation. 1. Existing trees shall not be removed prior to review and approval of the concept plan and site plan review processes outlined in sections 26-1414 and 26-1415. 2. The intent of these regulations is to ensure existing healthy trees larger than a four (4) inch caliper remain, to the extent feasible. If healthy trees over four (4) inch caliper are proposed to be removed, justification shall be provided and reviewed by the community development director. If necessary to be removed, trees shall be replaced on a per caliper basis elsewhere within the respective sub-district pursuant to Table 4 below. Table 4: Tree Preservation, Transplantation, and Removal Health/Size Preserve Transplant Replace Remove Without Replacement Healthy / < 4” caliper Allowed Allowed Allowed Allowed Healthy / 4”-12” caliper Allowed Allowed Required @ 1:1 Not Allowed Healthy / > 12” caliper Allowed Allowed Required @ 2:1 Not Allowed Unhealthy or Diseased Depends on Tree Survey Not Allowed Not Required Allowed Table Notes: 1. Transplantation is subject to community development director approval and demonstration of reasonable probability of success. 2. Location for transplanted or replacement trees subject to approval through site plan review. 3. Total caliper of replacement trees shall equal or exceed total caliper required, as noted above. 4. Preservation or removal of unhealthy or diseased trees shall be assessed on a case-by-case basis. 3. A tree canopy analysis shall be required as part of the concept plan application materials. Additional information shall be required with subsequent site plan applications including the health, species, and location of existing trees with a four (4) inch caliper or greater and the proposed disposition of those trees (i.e., replace or preserve). Final determination to preserve, transplant, replace, or remove existing trees shall require the approval of the community development director as part of the site plan review process. 30 J. Streetscaping. All new development, including expansions of an existing structure by 50 percent or more of the floor area, shall meet the applicable requirements in the City of Wheat Ridge Streetscape Design Manual. K. All requirements of section 26-502, subsections C, D, and F shall apply to the MU- LLC district. The remaining subsections of section 26-502 shall not apply. L. The stormwater requirements of section 26-507 shall apply. A regional approach to stormwater management and detention shall be required, utilizing shared detention areas serving the campus. M. The site grading and retaining wall requirements of section 26-508 shall apply. Sec. 26-1410. Permitted uses, requirements for mixed use development, and conditional use permits. A. Principle. The MU-LLC zone district emphasizes building form, rather than permitted uses. A range of uses is permitted to promote mixed use development targeted in certain sub-districts of the campus. B. Permitted and conditional uses are shown in the following table. This table, and not the tables in section 26-204 or 26-1111, shall apply for the MU-LLC zone district. Uses not listed shall be deemed excluded. 1. The community development director has the authority to determine that a use not specifically listed should be permitted or allowed on the basis of it being similar to a listed use, compatible in character and impact with uses in the zone district, consistent with the intent of the district, and which would not be objectionable to nearby property by reason of odor, dust, fumes, gas, noise, radiation, heat, glare, vibration, traffic generation, parking needs, outdoor storage or use, or is not hazardous to the health and safety of surrounding areas through danger of fire or explosion. The director's decision may be appealed to the board of adjustment as an interpretation request. Table 5: Permitted Uses within MU-LLC Overlays and Sub-Districts Use Group Low- Density Overlay Sub-district 1 (outside of Low- Density Overlay) Sub- district 2 Sub- district 3 Sub- district 4 (outside of Low- Density Overlay) Residential Assisted living facility NP P P P P Dwelling, single detached P P NP NP P 31 Dwelling, single attached NP P P P P Dwelling, duplex P P NP NP P Dwelling, multiple NP NP P P C Dwelling, live/work NP P P P P Residential group homes for 8 or fewer persons, plus staff P P P P P Residential group homes for 9 to 14 persons, plus staff NP C C C C Residential group home for 15 or more persons, plus staff NP NP NP NP NP Short-term rental (see § 26-645) P P P P P Public, Civic, and Institutional Amphitheater NP NP C C NP Community buildings and cultural facilities, including libraries, museums, and art galleries NP P P P P Hospital NP NP NP NP NP Freestanding emergency room facilities NP NP NP NP NP Parks, open space, playgrounds, and plazas P P P P P Place of worship C P P P P Public uses and buildings P P P P P Recreation facilities, indoor and outdoor P P P P P Schools, public and private; colleges, universities, and trade schools C P P P P Utilities, major NP NP NP NP NP Utilities, minor P P P P P Urban gardens (See § 26-637) P P P P P 32 Transit stations, public or private NP P P P P Commercial Services and Retail Adult entertainment and night clubs NP NP NP NP NP Animal daycare facility (See § 26- 644) NP NP P P NP Bail bonds (per § 26- 634) NP NP NP NP NP Banks and financial institutions, no drive- through or drive-up NP NP P P C Bars and taverns NP NP P P NP Bed and breakfast C P P P P Car washes NP NP NP NP NP Day care center, child and adult C P P P P Drive-up or drive- through uses, any type NP NP NP NP NP Eating establishment / restaurant NP NP P P C Electric vehicle charging station (EVCS), retail NP NP NP NP NP Food truck park NP NP P P C Massage business (See chapter 11, article X, Code of Laws for additional restrictions) NP NP P P C Microbrewery, microdistillery, or microwinery; with a tap room NP NP P P NP Microbrewery, microdistillery, or microwinery; without a tap room NP NP NP NP NP Motor fueling stations NP NP NP NP NP Motor vehicles sales NP NP NP NP NP 33 Outdoor storage NP NP NP NP NP Pawn brokers NP NP NP NP NP Personal services NP NP P P C Produce stands (See § 26-636 and § 26-613 for home occupations) P P P P P Recreation facilities, commercial NP NP P P NP Repair, rental and servicing of automobiles NP NP NP NP NP Retail sales, kiosk or eating establishment, kiosk NP NP P P C Retail sales — up to 20,000 gsf for one tenant space NP NP P P C Retail sales — up to 60,000 gsf for one tenant space NP NP P C NP Retail sales — over 60,000 gsf for one tenant space NP NP NP NP NP Urban gardens (See § 26-637) P P P P P Veterinary clinics and hospitals, no outdoor runs, play yards, pens, or training areas NP NP P P C Hospitality and Entertainment Hotels NP NP C C NP Motels (as defined in section 26-123) and extended stay lodging (See ch. 11, art. XVI) NP NP NP NP NP Studios, including art studios and galleries, music, dance, television, and radio NP NP P P C 34 broadcasting stations Theaters (indoor) NP NP P P NP Office and Industrial Healing centers (may not be located within 1000 feet of a childcare center, preschool, elementary, middle, junior or high school or a residential childcare facility) NP C P P C Maker space/workshop NP C P P C Medical and dental clinics NP C P P C Offices NP C P P C Office-warehouse, no outdoor storage NP NP NP NP NP Outdoor storage NP NP NP NP NP Restricted light industrial NP NP NP NP NP Self-storage facility NP NP NP NP NP Wholesale NP NP NP NP NP Ancillary Uses Accessory dwelling unit (see § 26-646), as an accessory use to a single detached dwelling P P NP NP P Day care home, small or large, as an accessory use to a single detached, duplex, or single attached dwelling P P P P P Electric vehicle charging station (EVCS), retail or non-retail P P P P P Home occupation (see § 26-613) P P P P P 35 Parking facilities P P P P P Short-term rental (see § 26-645) P P P P P Temporary Uses Special events, including festivals and farmers markets. For farmers' markets, see § 26-635 P P P P P Key: P = Permitted, C = Conditional Use, NP = Not Permitted 36 C. Requirements for mixed-use development. To ensure a presence of sales tax generating and neighborhood-serving commercial uses in the northern portion of the campus, sub-districts 2 and 4 shall include a combined minimum of ten thousand (10,000) square feet of commercial building area. For the purposes of this requirement, such building area must be able to accommodate sales tax generating uses and neighborhood-serving uses such as any neighborhood-serving retail, restaurant, or personal services use approved by the community development director. D. Conditional use permits. Any use with a “C” in the permitted use table shall only be allowed if reviewed and approved by the community development department pursuant to the standards set forth below. 1. Pre-application meeting. Prior to submittal of a conditional use permit application, the applicant shall attend a pre-application conference, as described in section 26-104. 2. Conditional use permit application. Conditional use permit applications shall be submitted only after a pre-application meeting. All applications shall be submitted to the community development department and may be reviewed concurrently with a site plan application. Applications shall conform to the submittal requirements established by the community development department. 3. Conditional use permit criteria. The following criteria shall be used in evaluating each application. a. The compatibility of the proposed use with the comprehensive plan, the Lutheran Legacy Campus master plan including alignment with applicable use suitability maps, and any future adopted plans for the campus; b. The compatibility of the proposed use with existing and proposed adjacent uses, in terms of scale, site design, and operating characteristics (including traffic generation, lighting, noise, and hours of operation); c. The ability to mitigate adverse and undesirable impacts to the surrounding area, including but not limited to, visual impacts, air emissions, noise, vibrations, glare, heat, odors, water pollution, and other nuisance effects; d. Amount of traffic generation and capacity and design of roadways to handle anticipated traffic; e. The incorporation and integration of architectural and landscape features to mitigate impacts from the proposed use. 4. Conditional use permit approval. The community development director shall have the authority to approve or deny any conditional use permit application. In approving the application, the community development director may place conditions necessary to meet the criteria outlined in this section. 37 5. Transfer of conditional use permit or requirement for updated conditional use permit. A conditional use permit may be transferrable, subject to the discretion of the community development director. In most cases, after buildings are completed and entitled with an approved conditional use permit, new conditional use permits for new similar users are not required. The director may determine if a new conditional use permit is required, only if a new proposed use is more intensive than what the current conditional use permit may allow, or the building or use is being expanded. 6. A decision by the community development director to deny a conditional use permit application or any conditions on approval imposed by the community development director may be appealed to the board of adjustment in the same manner as administrative variances pursuant to section 26-115. 7. Time limit on conditional use permits. For any applicant to exercise the right to develop a conditional use permit, a certificate of occupancy for the development of the conditional use must be issued within three (3) years of the date of approval. Sec. 26-1411. Preservation of existing buildings. A. Principle. The Lutheran Legacy Campus Master Plan and City Council Resolution 03-2022 identified three existing assets with historic value. These assets contribute to the character of the campus and must be integrated within the development. B. Existing assets identified. The three structures identified are the chapel, the “Blue House”, and the tuberculosis tent. C. Requirements. The concept plan applicant shall provide justification as to how they will comply with the intent of the Master Plan and City Council resolution to preserve, rehabilitate, or restore the existing assets. The application shall include concepts for the integration of the existing assets into the proposed development. Approval of the concept plan shall bind the applicant, owner, successors, and assigns to the commitments identified in the concept plan. Future site plan approvals shall identify how the existing assets are being rehabilitated and/or incorporated into the development. Sec. 26-1412. Signs. A. Principle. Signage should complement building and site design and be strategically located to minimize the impact of advertising on the public realm. Signs shall be oriented toward and scaled to the pedestrian. B. All signage shall comply with chapter 26, article VII except as modified below: 1. Wall and roof sign requirements: 38 a. Wall signs are permitted to be affixed to walls which face streets (public or private), alleys, parking areas, and publicly accessible open space including trails. b. No roof signs are allowed, except for single-story kiosk-style commercial spaces where wall signage is severely limited by the size and height of the building, in which case a sign can extend above the roof line up to five (5) feet. c. Wall signs placed on a vertical architectural element or above a pedestrian entrance may extend above the roof deck by up to ten (10) feet. This provision shall not apply to mansard roofs. d. Commercial uses shall include pedestrian-scaled wall, arcade, or blade signage. 2. Freestanding sign requirements: a. Shall only take the form of monument signs and shall not exceed seven (7) feet in height, measured from the finished grade of the nearest adjacent pedestrian walk or similar feature. The base of the monument sign shall be consistent with the materials of the building to which it is associated. b. Setbacks: Five (5) feet for signs on campus perimeter or for signs interior to the campus, one (1) foot from property lines or back of sidewalk, whichever is applicable. c. Pole signs are not permitted. 3. Changeable copy signs, including flashing signs, electronic messaging center (EMC) signs, and LED electronic signs are not permitted, except for signs owned or leased by the City. 4. If signs are externally illuminated, lighting must be downcast. 5. Signs may not be internally illuminated if they face adjacent existing residential development. Other internally illuminated signs are encouraged to be turned off when businesses are not in operation. 6. Regional identification and gateway signage at primary campus entrances and intersections as identified in Figure 11 shall be permitted with the intent to create identifiable entrances and branding for the overall development. These signs shall not exceed six (6) feet in height and shall be set back at least five (5) feet, or instead may be integrated into an architectural feature such as a district sign archway over a street, with approval of the community development director. This type of sign may be placed without the requirement to be on a lot with a building. No more than four (4) total signs of this type are permitted. 39 Figure 11 Figure 11: Permitted regional identification and gateway signage locations. The dots on the image show the permitted general locations of regional ID signs, subject to review through a building permit application. C. A master sign plan following the requirements of section 26-708.D may be utilized to encourage well-planned and cohesively-design signage for the campus or individual development sites. Sec. 26-1413. Exterior lighting. A. Principle. Outdoor lighting should provide safety for pedestrians and reduce glare onto adjacent properties and into the night sky. B. All exterior lighting shall comply with section 26-503 and downcast LED lighting shall be permitted. All lighting shall be energy efficient and comply with the City’s adopted building codes. C. Pedestrian walks internal to a site shall be lit with full cutoff lighting fixtures no more than twelve (12) feet high. Bollard lighting is encouraged in natural landscaped areas where taller lighting fixtures may be impractical. 40 D. Light shields for pole lights may be required to prevent glare onto properties with a residential use. Sec. 26-1414. Site plan review. A. All site development, including developments containing single-unit dwelling and duplex uses, within the MU-LLC zone district shall be subject to the site plan review process outlined in section 26-111, except as modified in this section. B. All site plan applications shall be reviewed for consistency with all standards within this article and with the applicable concept plan that has been approved for the campus. C. All approved site plans shall be kept on file in the community development department. D. Under certain circumstances, subject to approval by the community development director and to be determined at the required pre-application meeting or during the site plan review process, site plan review applications may be processed simultaneously with building permit applications. E. For all site development, in addition to the requirements of section 26-111, civil construction plans shall be provided for review as part of the site plan and subdivision applications, which shall include construction plans for associated infrastructure including but not limited to streets and alleys, sidewalks, streetscapes (including street lighting and landscaping), grading, drainage improvements, utilities, publicly-accessible open space, tree preservation and/or replacement, and other improvements as specified by the community development director or other reviewing agencies. Subdivision review may be carried out simultaneously with review of the site plan. F. For site development containing single-unit dwelling and duplex uses, the following requirements of section 26-111 may be deferred as described: 1. Architectural elevations and plans may not be required at time of site plan application, provided that master architectural plans are provided for review and approval as part of the building permit process, and prior to applications for individual vertical building permits. 2. Landscape plans for individual lots may be deferred until time of building permit, provided that master landscape plans and plant lists are provided for review and approval as part of the building permit process to verify compliance with the open space regulations for single-unit and duplex uses in section 26-1409.E. Sec. 26-1415. Concept plan review. A. A concept plan application for the campus shall be submitted to and approved by the community development director prior to individual site plan approvals(s). 41 B. Prior to submittal of the concept plan, the applicant must complete a pre- application conference per the requirements in section 26-104. C. A neighborhood meeting shall be required prior to submittal of the concept plan application. The applicant shall follow the neighborhood meeting requirements per subsection 26-109.A.1. D. After the pre-application conference and after the neighborhood meeting, the concept plan application may be submitted to the community development department for review. The concept plan application shall include the following information: 1. The concept plan shall be prepared in a twenty-four (24) × thirty-six (36) inch format. 2. Vicinity map. 3. The boundary of the entire development site (the campus). 4. Scale and north arrow. 5. Date of map preparation and name and address of person who prepared the map. 6. Proposed circulation concepts, including roads, right-of-way (public and private), access points, and major pedestrian routes. 7. Proposed building areas and preliminary land use concepts, including the proposed approach to comply with section 26-1410.C. 8. Open space concepts, including identifying areas of larger publicly accessible open space. 9. Preliminary traffic analysis with specific land use assumptions. 10. Preservation concepts of existing assets as defined and required in Section 26- 1411. 11. Preliminary drainage letter. 12. Improvement Survey Plat (ISP) or ALTA/NSPS Land Title Survey with topography. 13. Tree canopy survey E. Upon receipt of the concept plan application, the community development department shall review the application and refer the application to affected public agencies for review and comment, if applicable. F. Public notice of concept plan approval. 1. Upon approval of the concept plan application, the community development department shall send by first class mail, a notice of concept plan approval to adjacent property owners and occupants within one thousand (1,000) feet of the subject property. 42 2. The letter shall include a description of the approved concept plan, zone district information, and information regarding construction hours and requirements, in a form determined by the community development director. 3. This notice of concept plan approval shall be mailed within fifteen (15) days of concept plan approval by the community development director. 4. Failure of a property owner or occupant to receive a mailed notice shall not invalidate the approval of the concept plan and shall not be regarded as constituting inadequate notice. G. The approved concept plan shall be recorded with Jefferson County Clerk and Recorder's Office and kept on file with the community development department. H. Amendments to a recorded concept plan will be required to follow the same review process as the initial concept plan application. Sec. 26-1416. Relief process. A. The community development director may approve relief from some standards within this article. Such administrative adjustments are intended to relieve unnecessary hardship in complying with the strict letter of this article, especially in cases where unique site or building characteristics exist. B. In order to relieve undue hardship, the community development director may grant administrative adjustments to the following quantitative standards to the extent shown in the table below: Table 6: Allowed Administrative Adjustments for Quantitative Standards Standard Maximum Allowable Administrative Adjustment Building setback requirements (section 26-1405) 10% Transparency requirements (section 26- 1406.E) 10% Minimum parking requirements (section 26-1407.F, Table 3) Up to 25%; parking study may be required Landscaping administrative adjustments identified in section 26-502.F.5 Refer to section 26-502.F.5 C. The community development director may approve use of an alternative to a qualitative design standard from section 26-1406 upon a finding that the following requirements are met: • Alternative is consistent with the stated intent of the design standard. 43 • Alternative achieves or implements the stated intent to the same degree or better than strict compliance to the design standard would have achieved otherwise. • Alternative will not create adverse impacts on adjacent residential development, or adjacent streets and publicly accessible open space. D. Any proposed relief from the eligible quantitative requirements within this article that do not fall within the table of allowed administrative adjustments (Table 6) shall be required to follow the process for “Variances of more than fifty (50) percent,” specified in section 26-115.C.3, regardless of whether the request is greater than fifty (50) percent of the applicable development standard. Qualitative design standards are not eligible for variances beyond the administrative adjustment relief described in subsection C. No other standards within this article are eligible for relief through the administrative adjustment or variance processes. Sec. 26-1417. Definitions. Except as expressly modified below, the definitions in sections 26-123 and 26-1119 shall apply. If a term is defined in both section 26-123 and 26-1119, the definition used in 26-1119 shall apply. Except as otherwise indicated, the following definitions shall apply to the MU-LLC zone district only. Campus. That contiguous area contained within the boundary of the Lutheran Legacy Campus as defined in the Lutheran Legacy Campus Master Plan. Charter-exempted area. That area described in Wheat Ridge home rule charter section 5.10.1(h), as the “interior portion of 38th Avenue between Lutheran Parkway and Lutheran Parkway West including an area southeast of Lutheran Parkway (as shown as “Mixed-Use” on page 51 of the Lutheran Legacy Campus Master Plan, adopted October 25, 2021)”, related to building heights for the interior of the campus. Existing residential development. Those areas of low-density residential neighborhoods that existed prior to January 1, 2025, outside of and adjacent to the east, west, and south campus boundaries. Open space, publicly accessible. Open space that is accessible by the general public in addition to the residents, guests, and tenants of the development in perpetuity, guaranteed by means of a recorded perpetual public access easement or city ownership, and following the requirements of section 26-1109.C. Primary entrance. The entrance to a building which is designed to be the principal or main pedestrian entry to the building for use by customers, residents, and tenants, and includes references to “front door” when used with respect to single-unit, duplex, and single attached dwellings. Regional identification and gateway sign. A freestanding sign designed to convey a sense of arrival and identify a cohesive development. 44 Retail sales, kiosk or eating establishment, kiosk. A freestanding, permanent structure no larger than 200 square feet and containing a commercial services/retail use. Shall be subject to the accessory building height and setback requirements. Usable open space. Open space which, by its configuration, size, and design, can be used for passive or active recreation and meeting the requirements of section 26-1109.D. Section 2. Section 26-106 of the Wheat Ridge Code of Laws, containing the review process chart for land use approvals, is hereby amended as follows, in the appropriate rows within the table: Approval Requested Pre-Application Final Reference Appeal Staff Neighborhood Staff PC CC BOA URPC Mixed Use Concept Plan X 5 X A § 26-1116, or § 26-1415 for MU-LLC Mixed Use Conditional Use Permit X A § 26-1118, or § 26- 1410.D for MU-LLC BOA Section 3. Section 26-111.A of the Wheat Ridge Code of Laws is hereby amended as follows: A. Application. The requirements of this section apply to site development on property for which the use proposed is a use by right, is other than a single-unit dwelling or two-unit dwelling, and for which planned development district approval is not sought. The requirements for site plans required in planned development zone districts are found in those district regulations. This section establishes the purpose, graphic and informational requirements for site development review required in instances other than planned development districts, including all site development within any mixed-use district established in article XI. or article XIV. Section 4. Section 26-115.C.3 of the Wheat Ridge Code of Laws is hereby amended as follows to specify which sections of Article XIV are eligible for variances, and to clarify which sections of Article XI are eligible for variances: C. Variances: … 3. Variances of more than fifty (50) percent: The board of adjustment is empowered to hold public hearings to hear and decide only upon appeals 45 for variances from the strict application of the development standards pertaining to zone districts in article II, sections 26-501, table 3 of 26- 502.E, 26-502.E, 26-603, 26-625, or article VII of this chapter., variances beyond the administrative adjustment threshold from the table in section 26-1117, and variances beyond the administrative adjustment threshold for quantitative standards described in Table 6 of section 26-1416. Section 5. Section 26-123 of the Wheat Ridge Code of Laws, defining certain terms applicable to Chapter 26 of the Code, is hereby amended by the addition of the following new definition in the appropriate alphabetical location, as follows: Motel: A subtype of hotel where guest rooms are accessed from exterior hallways and entries. Section 6. Section 26-201 of the Wheat Ridge Code of Laws, containing a list of the zone districts in the City of Wheat Ridge is hereby amended as follows to add the MU-LLC zone district and to add the existing mixed-use districts which were not added to the list when the ordinance creating those districts was approved, by adding the five districts to the bottom of the list: Mixed use commercial (MU-C) zone district MU-C transit-oriented development sub-district (MU-C TOD) MU-C interstate sub-district (MU-C Interstate) Mixed use neighborhood (MU-N) Mixed use Lutheran Legacy Campus (MU-LLC) Section 7. Section 26-411.B of the Wheat Ridge Code of Laws is hereby amended as follows to add a reference to the MU-LLC zone district: B. Blocks. … 3. For property in a mixed use zone district, block size shall also conform to the requirements in section 26-1108.B. Site circulation and access requirements for the MU-LLC zone district are contained in section 26- 1408. Section 8. Section 26-502.B of the Wheat Ridge Code of Laws is hereby amended as follows to add a reference to the MU-LLC zone district: B. Applicability. The requirements of this section shall apply as follows: … 46 4. Site development in mixed-use zone districts shall comply with subsections C, D, and F; and the open space requirements in chapter 26, article XI. Site development within the MU-LLC zone district shall comply with subsections C, D, and F; and the open space requirements in chapter 26, Article XIV. Section 9. Section 26-502.E (Table 3) of the Wheat Ridge Code of Laws is hereby amended as follows to add two references to the MU-LLC zone district being exempt from the regulations within the table: Table 3. Landscape Requirements by Use Minimum Required Landscape Area Trees within front setback(a) On-site trees and shrubs(b) Maximum Irrigated Turf Maximum Non-living Material & Features Residential Uses (All Zone Districts except Mixed-Use) (c) Single Detached and Duplex Uses 25% of the gross lot area and 100% of the front yard 1 shade tree per 70 linear feet of street frontage, to be placed within the front setback N/A 50% 2/3 of the front yard Multi-Unit Residential Uses 30% of total lot area; 100% of front yard, excepting pedestrian and vehicular access 1 tree per 30 feet of street frontage 1 tree and 10 shrubs per 1,000 SF of required landscape area 30% 50% Nonresidential Uses Zoned Commercial 20% of gross lot area 1 tree per 30 feet of street frontage 1 tree and 10 shrubs per 1,000 SF of required landscape area 30% 50% Zoned Industrial 15% of gross lot area All Other Zone Districts 20% of gross lot area Zoned Mixed Use(c) See Article XI, or Article XIV for MU-LLC Notes: (a) Trees provided in the building front setback shall not replace any requirements for street trees established in the Streetscape Design Manual. Where a build-to is required pursuant to the Architectural and Site Design Manual, trees within the front setback are not required. (b) In addition to trees required within the front setback, on-site trees and shrubs shall be provided. (c) The landscape requirements of this table do not apply to mixed-use zones. Refer to section 26-1110, or section 26-1409 for MU-LLC. 47 Section 10. Section 26-615.D.7 of the Wheat Ridge Code of Laws is hereby amended as follows to prohibit new freestanding CMRS facilities within the MU-LLC zone district: D. Standards for all CMRS facilities. The following are standards for all CMRS facilities. … 7. Siting of CMRS facilities in residential areas. The city encourages the siting of CMRS facilities in nonresidential areas. a. The city prohibits freestanding CMRS facilities in the following zone districts: … (10) Agricultural-Two (A-2); and (11) Mixed Use-Neighborhood (MU-N) zone districts.; (12) Mixed Use-Lutheran Legacy Campus (MU-LLC). Section 11. Section 26-645.C.1 of the Wheat Ridge Code of Laws concerning exemptions for short-term rentals in apartments is hereby amended as follows: C. Maximum number per short-term rental host. … 1. Apartments and mixed-use developments. A short-term rental host, as the owner of an apartment or mixed-use development in the mixed use- neighborhood (MU-N), mixed use-commercial (MU-C) series, mixed use- lutheran legacy campus (MU-LLC), and commercial-one (C-1) zone districts, may operate a maximum of four (4) dwelling units as short-term rentals within that development. For apartment and mixed-use developments with greater than forty (40) dwelling units in those zone districts, additional short-term rentals are permitted at a rate of five (5) percent of the total number of dwelling units, in addition to the four (4) already permitted by this section. For the purposes of this subsection, an apartment or mixed-use development shall mean one (1) or more multiple contiguous properties under one (1) ownership with one (1) or more multi- unit dwellings or mixed-use buildings, excluding single attached dwelling uses. Section 12. Section 26-646.A of the Wheat Ridge Code of Laws concerning eligible zone districts for Accessory Dwelling Units is hereby amended as follows: A. Eligible zone districts. An accessory dwelling unit (ADU) shall be permitted as an accessory use to single detached dwellings in all residential and agricultural 48 zone districts, and in the mixed use-neighborhood (MU-N) zone district, and portions of the mixed use-lutheran legacy campus (MU-LLC) zone district per the table of permitted uses (Table 5) in section 26-1410.B. Planned residential developments and planned mixed use developments that are approved on and after August 15, 2022 and that allow single detached dwelling units as a primary use shall also allow ADUs as an accessory use. Section 13. Section 26-708.F of the Wheat Ridge Code of Laws concerning signs in mixed use zone districts is hereby amended as follows: F. Signs in mixed use zone districts. Signs in any mixed-use zone district must also comply with requirements in section 26-1113, or section 26-1412 for the MU-LLC zone district. Section 14. Section 26-710.A.4 of the Wheat Ridge Code of Laws concerning general permanent sign standards and applicable zone districts is hereby amended as follows: A. General. … 4. Nonresidential zone districts include the entire commercial series (NC, RC, C-1, C-2), mixed use series (MU-C, MU-C TOD, MU-C interstate, MU-N, MU-LLC), industrial employment (I-E), and planned developments including PCD, PID, PHD, and PMUD. … Section 15. Section 26-1110.F of the Wheat Ridge Code of Laws concerning artificial turf in mixed use zones is hereby amended as follows to align with the new section 26-1409.G and applicable state law: F. Artificial turf. 1. Artificial turf is permitted in limited circumstances, as follows: • Sport and play areas specifically designated for athletic purposes including but not limited to athletic fields of play, playgrounds, gaming areas, and dog runs. • Private fenced side and rear yards of single detached, duplex, and single-attached dwellings, such as townhomes, up to a maximum of 400 square feet per dwelling unit. • Required residential transitions landscape buffers. 49 • The location shall be approved through a site plan application, civil construction documents, site work permit, or building permit, whichever is applicable, and permeability shall be accounted for in drainage plans. Artificial turf shall not qualify as living landscape materials as required by section 26-1110.D but does qualify as non- living landscape materials. The only use of artificial turf that qualifies as landscape materials (non-living) is for athletic fields of play. Other uses of artificial turf, including playgrounds, gaming areas, and dog runs, shall not qualify as landscaping. 2. Artificial turf is prohibited in the following locations: • Required parking lot landscape buffer areas. • Areas owned and/or maintained by owners associations, except where used for athletic fields of playpurposes. • On commercial industrial, and institutional properties, except where used for athletic fields of playpurposes. Section 16. Section 26-1110 of the Wheat Ridge Code of Laws concerning is hereby amended by creating a new subsection M concerning xeric/waterwise landscaping to align with the new section 26-1409.F and the intent of the recently adopted regulations concerning xeric/waterwise requirements: M. Xeric/Waterwise required. The use of xeric/waterwise plant materials and principles are required and shall be used to guide design and promote water conservation. Section 17. Section 26-1119 of the Wheat Ridge Code of Laws, defining certain terms applicable to Chapter 26, Article XI of the Code, is hereby amended by modifying a definition: Dwelling, live/work. A combination of residential occupancy and commercial activity located within a dwelling unit. Typical commercial activities may include home offices, craft work, art studios, jewelry making, and similar activities. A dwelling unit or sleeping unit in which a significant portion of the space includes a nonresidential use that is operated by the tenant, in compliance with the applicable building code definition and regulations of live/work. Section 18. Severability, Conflicting Ordinances Repealed. If any section, subsection, or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. 50 Section 19. Recording. This Ordinance shall be filed for record with the office of the Jefferson County Clerk and Recorder. Section 20. Effective Date. This Ordinance shall take effect immediately after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of ___ to ___ on this 13th day of January, 2025, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge, and Public Hearing and consideration on final passage set for January 27, 2025 at 6:30 p.m., as a virtual meeting and in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ___ to ___, this 27th day of January 2025. SIGNED by the Mayor on this _____ day of ____________, 2025. _______________________________ Bud Starker, Mayor ATTEST: _________________________________ Margy Greer, Sr. Deputy City Clerk Approved as to Form ____________________________ Gerald E. Dahl, City Attorney First Publication: January 14, 2025 Second Publication: January 28, 2025 Effective Date: January 27, 2025 Published: Jeffco Transcript and www.ci.wheatridge.co.us ITEM NUMBER: 6 DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION COUNCIL BILL NO. 02-2025 TITLE: AN ORDINANCE AMENDING SECTION 2-53 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING MEMBERSHIP OF BOARDS AND COMMISSIONS ☐PUBLIC HEARING ☐BIDS/MOTIONS ☐RESOLUTIONS ☒ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: This ordinance clarifies that board and commission members who change their personal residence to another council district within the city may continue to be a member representing the district for which they were appointed until the end of the term for which they were appointed. PRIOR ACTION: On March 1, 2024, Ordinance No. 1777 became effective, which helped standardize procedures and processes for boards and commissions. Once implemented, staff found another area regarding boards and commissions membership which needed clarification. . FINANCIAL IMPACT: There is no financial impact to the City of Wheat Ridge. BACKGROUND: The City of Wheat Ridge is authorized by the home rule charter to create boards and commissions and to provide for the membership thereof. RECOMMENDATIONS: Staff has received recommendation from City Council regarding this proposed change and agrees with Council’s recommendation. RECOMMENDED MOTION: Council Action Form – Boards and Commissions January 13, 2025 Page 2 “I move to approve Council Bill No. 02-2025, an ordinance amending Section 2-53 of the Wheat Ridge Code of Laws concerning membership of Boards and Commissions, order it published by title and in full on the City’s website as provided by the Home Rule Charter, public hearing set for Monday, January 27, 2025, at 6:30 p.m. as a virtual meeting and in City Council Chambers, and that it take effect 15 days after final publication.” Or, “I move to postpone Council Bill No. 02-2025, an ordinance amending Section 2-53 of the Wheat Ridge Code of Laws Concerning membership of Boards and Commissions for the following reasons_____________.” REPORT PREPARED/REVIEWED BY: Margy Greer, Sr. Deputy City Clerk Allison Scheck, Deputy City Manager Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill 02-2025 ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER Council Bill No. 02 Ordinance No. 1815 Series 2025 TITLE: AN ORDINANCE AMENDING SECTION 2-53 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING MEMBERSHIP OF BOARDS AND COMMISSIONS WHEREAS, the City of Wheat Ridge (the “City”) is a home rule municipality having all powers conferred by Article XX of the Colorado Constitution; and WHEREAS, pursuant to its home rule authority and C.R.S. § 31-15-201, the City, acting through its City Council (the “Council”), is authorized to adopt ordinances for the appointment, term of office, removal, powers, duties, and compensation of all officers; and WHEREAS, the Council is authorized by the home rule charter to create boards and commissions and to provide for the membership thereof; and WHEREAS, the Council finds it necessary to amend Code Sections 2-53(e) to clarify procedures concerning board and commission membership. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Section 2-53(e) of the Code is amended to read as follows: (1) Any board or commission member may resign their term of office at will. Any board or commission member may be removed from office by the city council, after a public hearing before the council, by majority vote, at the council’s discretion. A member may also be removed by the council for violation of a council adopted code of ethics. (2) Any time a member of a board or commission accrues two unexcused absences from meetings held by the board or commission within any three hundred and sixty-five (365) day period, such member shall automatically cease to be a member of the board or commission, unless absences are determined as excused absences and are voted upon by a majority of remaining members of the board or commission. Any board or commission member who is unable to attend a meeting shall notify the chairperson and staff liaison at least seven (7) days in advance of said meeting, except for in the case of an illness, emergency, or force majeure. all other unnotified ATTACHMENT 1 absences shall be considered unexcused. In addition, any time a member of a board or commission is absent a sufficient number of times to cause the chairman of the board or commission to believe that such absences are impairing the proper functioning of the board or commission, the chairman of the board or commission shall notify the city council, which shall hold a hearing to determine if such member shall be removed for neglect of duty. (3) A board or commission member WHO SHALL CHANGE THEIR PERSONAL RESIDENCE TO ANOTHER COUNCIL DISTRICT WITHIN THE CITY SHALL CONTINUE TO BE A MEMBER REPRESENTING THE DISTRICT FOR WHICH THEY WERE APPOINTED UNTIL THE END OF THE TERM FOR WHICH THEY WERE APPOINTED. who is not a resident within their represented district, as permitted by section 2-53(c), may be removed and the vacancy thereby created, filled only in the event one of the foregoing conditions applies. Other than as permitted by section 2-53(c). Any board or commission member who shall change their personal residence to an address outside the city or the district he represents shall cease to be a member of the board or commission, and their seat shall automatically be deemed vacated as of the date on which THEY ceased to be a resident of the city. (4) Vacancies on any board or commission, whether resulting from resignation, removal by the council or other cause, SHALL may be filled by a new appointment by the city council. Such an appointment shall be for that portion of time remaining in the term which the new member has been appointed to fill. Section 2. Severability, Conflicting Ordinances Repealed. If any section, subsection, or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 3. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of ____ to ______ on this 13th day of January, 2025, ordered published by title and in full on the City’s website as provided by the Home Rule Charter, and Public Hearing and consideration on final passage set for Monday, January 27, 2025, at 6:30 p.m., as a virtual meeting and in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. ATTACHMENT 1 READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ____ to ____, this 27th day of January 2025. SIGNED by the Mayor on this ______ day of ______________, 2025. ATTEST: Margy Greer, Senior Deputy City Clerk Bud Starker, Mayor Approved as to Form: Gerald E. Dahl, City Attorney First Publication: January 14, 2025 Second Publication: January 28, 2025 Effective Date: February 12, 2025 Published: Jeffco Transcript and www.ci.wheatridge.co.us ITEM NUMBER: 7 DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION COUNCIL BILL NO. 03-2025 TITLE: AN ORDINANCE ADOPTING BY REFERENCE THE 2024 EDITION OF THE MODEL TRAFFIC CODE FOR COLORADO, ADOPTING AMENDMENTS THERETO, PROVIDING PENALTIES FOR MODEL TRAFFIC CODE VIOLATIONS AND MAKING CONFORMING AMENDMENTS TO CHAPTER 13 OF THE WHEAT RIDGE CODE OF LAWS IN CONNECTION THEREWITH ☐PUBLIC HEARING ☐BIDS/MOTIONS ☐RESOLUTIONS ☒ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: The City is required to periodically review the Wheat Ridge Municipal Traffic Code to ensure conformance with State of Colorado Traffic Ordinances. The newest version of the Model Traffic Code was adopted by the State of Colorado in 2024. To stay consistent and up to date with the newest Colorado Traffic Codes and to ensure the citizens of Wheat Ridge are best served by the updated Model Traffic Code, adoption of the newest code is recommended. PRIOR ACTION: At the April 8, 2024 Special Study Session, City Council requested research into an updated Model Traffic Code to address traffic issues their constituents were asking to be addressed. At the December 2, 2024 Study Session, consensus was reached by City Council to bring forward an ordinance to adopt the 2024 Colorado Model Traffic Code. FINANCIAL IMPACT: The 2024 Colorado Model Traffic Code has seen adjustments to the fee and fine schedule. Those areas that have seen small, relatively insignificant changes in the fee schedule generally reflect a reduction in fees or a continuation of tax credits specific to Council Action Form – Model Traffic Code January 13, 2025 Page 2 electric and Hybrid motor vehicles. In addition, there appears to be a small adjustment to certain Commercial Motor Carrier chain law violations. Therefore, there will be no financial impact to the City of Wheat Ridge whether the 2024 Model Traffic Code is or is not adopted as these changes do not impact any current laws incorporated in the Wheat Ridge Municipal Traffic Code. BACKGROUND: In 2024 there have been many complaints about a variety of different traffic issues. Those complaints include several areas covered in Colorado’s Model Traffic Code and some that were not comprehensively covered until just recently with the updated 2024 Model Traffic Code. The new and updated Model traffic Code does not include dramatic additions or changes. However, the updated Model Traffic Code allows the City to address several complaints that have only recently become an issue with the advent and addition of new vehicle technology. The most identifiable changes in the 2024 Colorado Model Traffic Code are as follows: • Additional Rules surrounding the use of E-bikes. o Riders under 18 years of age must wear a helmet. o Individuals under the age of 16 are not allowed to ride class 3 e-bikes, except as a passenger. o Class 3 e-bikes are not allowed on bike paths unless the bike path is part of a street. o Local jurisdictions can prohibit the use of e-bikes (and scooters) on bicycle or pedestrian paths. • New Rules regarding cell phone usage. o The use of hand-held cell phones while driving is banned. • Minor fee changes. o The addition of the fees for the noted e-bike and cell phone violations. o Continuation of tax credits for Electric and Hybrid vehicles. • Language specific to new vehicle technology and equipment. o Addressing automated driving vehicles and setting levels of automation. o Requiring a human driver in vehicles equipped with automated driving capabilities. o Minor language changes related to the maintenance and specifications of Commercial Motor Carriers. The adoption of the updated Model Traffic Code will allow the City of Wheat Ridge to employ these updated codes to address the complaints and protect the safety and quality of life of the citizens of Wheat Ridge. RECOMMENDED MOTION: “I move to approve Council Bill No. 03-2025, an ordinance adopting by reference the 2024 Model Traffic Code for Colorado, adopting amendments thereto, providing penalties for Model Traffic Code violations and making conforming amendments to Council Action Form – Model Traffic Code January 13, 2025 Page 3 Chapter 13 of the Wheat Ridge Code of Laws in connection therewith, order it published, public hearing set for Monday January 27, 2025, at 6:30 p.m., as a virtual meeting an in City Council Chambers and that it takes effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter.” Or, “I move to postpone indefinitely Council Bill No. 03-2025, an ordinance adopting by reference the 2024 Model Traffic Code for Colorado, adopting amendments thereto, providing penalties for Model Traffic Code violations and making conforming amendments to Chapter 13 of the Wheat Ridge Code of Laws in connection therewith for the following reason(s).” REPORT PREPARED/REVIEWED BY: Eric Kellogg, Division Chief Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill No. 03-2025 ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER Council Bill No. 03-2025 Ordinance No. 1816 Series 2025 TITLE: AN ORDINANCE ADPOTING BY REFERENCE THE 2024 EDITION OF THE MODEL TRAFFIC CODE FOR COLORADO, ADOPTING AMENDMENTS THERETO, PROVIDING PENALTIES FOR MODEL TRAFFIC CODE VIOLATIONS AND MAKING CONFORMING AMENDMENTS TO CHAPTER 13 OF THE WHEAT RIDGE CODE OF LAWS IN CONNECTION THEREWITH WHEREAS, the City of Wheat Ridge (“City”) is a Colorado home rule municipality operating under a Charter approved by the electorate pursuant to Article XX of the Colorado Constitution and governed by its elected City Council (“Council”); and WHEREAS, the Council has authority pursuant to the Home Rule Charter and C.R.S. §31-16-101, et seq. to adopt and enforce all ordinances; and WHEREAS, pursuant to its home rule authority and C.R.S. § 31-15-702(1)(a)(I), the City is authorized to regulate the use of streets; and WHEREAS, the Council previously adopted the 2010 edition of the Model Traffic Code for Colorado, as promulgated, and published by the Colorado Department of Transportation, codified as Wheat Ride Code of Laws (“Code”) Section 13-2; and WHEREAS, the Colorado Department of Transportation has prepared and published a 2024 edition of the Model Traffic Code for Colorado; and WHEREAS, the Council recognizes the value of the Model Traffic Code for Colorado as providing a uniform system of traffic regulation within the City that is consistent with state law and with traffic regulations throughout the state and nation; and WHEREAS, the Council finds it is necessary to adopt the most recent version of the Model Traffic Code to ensure the health, safety, and welfare of the citizenry; and WHEREAS, the Council has caused this Ordinance to be introduced at a public meeting of the Council, and subsequently has caused notice of a public hearing of the same to be published, and has conducted said hearing, all in compliance with C.R.S. § 31- 16-203. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: ATTACHMENT 1 Section 1. Section 13-2 of the Code, concerning the Colorado Model Traffic Code, is hereby amended to read as follows: Sec. 13-2. - Model Traffic Code. (a) Adopted. Pursuant to Title 31, Article 16, Parts 1 and 2, C.R.S., there is hereby adopted by reference the 202410 edition of the Model Traffic Code for Colorado, including ALL APPENDICES THEREIN Appendix I concerning definitions, promulgated and published as such by the Colorado Department of Transportation, Safety and Traffic Engineering Branch, 4201 East Arkansas Avenue, EP 700, Denver, Colorado 80222, subject to the amendments set forth herein. The subject matter of the Model Traffic Code relates primarily to comprehensive traffic control regulations for the city. The purpose of this section and the code adopted herein is to provide a system of traffic regulations consistent with state law and generally conforming to similar regulations throughout the state and the nation. Three (3) copies of the Model Traffic Code adopted herein are filed in the office of the city clerk and may be inspected during regular business hours. The 202410 edition of the Model Traffic Code is adopted as if set out at length, with amendments as set forth herein. (b) Amendments. The 202410 Model Traffic Code ADOPTED HEREBY IS FURTHER AMENDED AS FOLLOWS is subject to the following additions or modifications: (1) Section 235, reserved, is hereby amended to read in its entirety as follows: "235. Minimum standards for commercial vehicles - spot inspections. (1) A police officer or sheriff's officer may, at any time, require the driver of any commercial vehicle, as defined in section 42-4-235, C.R.S., to stop so that the officer or deputy may inspect the vehicle and all required documents for compliance with the rules and regulations promulgated by the Colorado Department of Public Safety, Colorado Code of Regulations Volume 8, 1507-1 "Minimum Standards for the Operation of Commercial Vehicles." (2) A police officer or sheriff's officer may immobilize, impound, or otherwise direct the disposition of a commercial vehicle when it is determined that the motor vehicle or operation thereof is unsafe and when such immobilization, impoundment, or disposition is appropriate under the rules and regulations promulgated by the Colorado Department of Public Safety, Colorado Code of Regulations ATTACHMENT 1 Volume 8, 1507-1 "Minimum Standards for the Operation of Commercial Vehicles." (3) Any person, as defined in section 42-1-102(69), C.R.S., who violates subsection (1) of this section commits a traffic offense." (2) Section 236, concerning child restraint systems, is hereby amended to read in its entirety as follows: "Section 236. Child restraint systems required - definitions - exemptions. (1) As used in this section, unless the context otherwise requires: (a) "Childcare center" means a facility required to be licensed under the "Childcare Licensing Act", article 6 of title 26, C.R.S. (a.1) "Child restraint system" means a specially designed seating system that is designed to protect, hold, or restrain a child in a motor vehicle in such a way as to prevent or minimize injury to the child in the event of a motor vehicle accident that is either permanently affixed to a motor vehicle or is affixed to such vehicle by a safety belt or a universal attachment system, and that meets the federal motor vehicle safety standards set forth in section 49 CFR 571.213, as amended. (a.2) "Motor vehicle" means a passenger car; a pickup truck; or a van, minivan, or sport utility vehicle with a gross vehicle weight rating of less than ten thousand pounds. "Motor vehicle" does not include motorcycles, low-power scooters, motor scooters, motor bicycles, motorized bicycles, and farm tractors and implements of husbandry designed primarily or exclusively for use in agricultural operations. (b) "Safety belt" means a lap belt, a shoulder belt, or any other belt or combination of belts installed in a motor vehicle to restrain drivers and passengers, except any such belt that is physically a part of a child restraint system. "Safety belt" includes the anchorages, the buckles, and all other equipment directly related to the operation of safety belts. Proper use of a safety belt means the shoulder belt, if present, crosses the shoulder and chest and the lap belt crosses the hips, touching the thighs. ATTACHMENT 1 (c) "Seating position" means any motor vehicle interior space intended by the motor vehicle manufacturer to provide seating accommodation while the motor vehicle is in motion. (2) (a) (I) Unless exempted pursuant to subsection (3) of this section and except as otherwise provided in subparagraphs (II) and (III) of this paragraph (a), every child who is under eight years of age and who is being transported in this state in a motor vehicle or in a vehicle operated by a child care center, shall be properly restrained in a child restraint system, according to the manufacturer's instructions. (II) If the child is less than one year of age and weighs less than twenty pounds, the child shall be properly restrained in a rear-facing child restraint system in a rear seat of the vehicle. (III) If the child is one year of age or older, but less than four years of age, and weighs less than forty pounds, but at least twenty pounds, the child shall be properly restrained in a rear-facing or forward-facing child restraint system. (b) Unless excepted pursuant to subsection (3) of this section, every child who is at least eight years of age but less than sixteen years of age who is being transported in this state in a motor vehicle or in a vehicle operated by a childcare center, shall be properly restrained in a safety belt or child restraint system according to the manufacturer's instructions. (c) If a parent is in the motor vehicle, it is the responsibility of the parent to ensure that his or her child or children are provided with and that they properly use a child restraint system or safety belt system. If a parent is not in the motor vehicle, it is the responsibility of the driver transporting a child or children, subject to the requirements of this section, to ensure that such children are provided with and that they properly use a child restraint system or safety belt system. ATTACHMENT 1 (3) Except as provided in section 42-2-105.5 (4), subsection (2) of this section does not apply to a child who: (a) Repealed. (b) Is less than eight years of age and is being transported in a motor vehicle as a result of a medical or other life-threatening emergency and a child restraint system is not available; (c) Is being transported in a commercial motor vehicle, as defined in section 42-2-402 (4) (a), that is operated by a childcare center; (d) Is the driver of a motor vehicle and is subject to the safety belt requirements provided in section 42-4-237; (e) Repealed. (f) Is being transported in a motor vehicle that is operated in the business of transporting persons for compensation or hire by or on behalf of a common carrier or a contract carrier as those terms are defined in section 40- 10.1-101, C.R.S., or an operator of a luxury limousine service as defined in section 40-10.1-301, C.R.S. (4) The division of highway safety shall implement a program for public information and education concerning the use of child restraint systems and the provisions of this section. (5) No person shall use a safety belt or child restraint system, whichever is applicable under the provisions of this section, for children under sixteen years of age in a motor vehicle unless it conforms to all applicable federal motor vehicle safety standards. (6) Any violation of this section shall not constitute negligence per se or contributory negligence per se. (7) (a) Except as otherwise provided in paragraph (b) of this subsection (7), any person who violates any provision of this section commits a class B traffic infraction. ATTACHMENT 1 (b) A minor driver under eighteen years of age who violates this section shall be punished in accordance with section 42-2-105.5(5)(b). (8) The fine may be waived if the defendant presents the court with satisfactory evidence of proof of the acquisition, purchase, or rental of a child restraint system by the time of the court appearance." (3) Section 501, concerning the penalty for size and weight violations is hereby amended to read as follows: "501. Size and weight violations. (1) Except as provided in this Part 5, it is a traffic infraction for any person to drive or move or for the owner to cause or knowingly permit to be driven or moved on any street or highway within the city any vehicle or vehicles of a size or weight exceeding the limitations set forth in this Part 5. (2) The provisions of subsection (1) of this section 501 shall not apply to fire apparatus, mobile machinery, self-propelled construction equipment, or to implements of husbandry temporarily moved upon a city-maintained street or to a vehicle operated under the terms of a special permit issued pursuant to section 510 of the Model Traffic Code." (24) Subsection 507(3), concerning wheel and axle loads of self- compactor vehicles, is hereby amended to read as follows: "(3) Vehicles equipped with a self-compactor and used solely for the transportation of trash are exempted from the provisions of paragraph (b) of subsection (2) of this section only when such vehicles are travelling on a state-maintained secondary state highway within city limits." (35) Section 509, concerning "Vehicles weighed Excess removed," is hereby amended by the addition of a new subsection (4), to read in its entirety as follows: "(4) In the event that a police officer or other city employee must take any action in shifting or removing any portion of an excess load, the driver and/or owner of such vehicle shall reimburse the city for the officer's or employee's efforts in removing or shifting such load at the rate of one hundred dollars ($100.00) per hour or a ATTACHMENT 1 minimum of one hundred dollars ($100.00) for any efforts lasting less than one (1) hour." (46) Part 10, concerning driving, overtaking, and passing, is hereby amended by the addition of a new Section 1014, to read in its entirety as follows: "1014. Driving within bike lanes. (1) It shall be unlawful for the driver of any motor vehicle to drive such vehicle within the boundaries of posted bicycle pathways except under the following conditions: (a) As may be necessary to execute an otherwise lawful turn; or (b) As may be necessary in an emergency or in compliance with directions of a police officer. (2) A driver of any motor vehicle who shall drive his vehicle into a bicycle pathway in accordance with one (1) of the exceptions provided above in subsection (1) shall operate his motor vehicle with such degree of skill and care as is necessary to avoid colliding with any person or object within the bicycle pathway." (57) Subsections (a) through (f) of Section 1101(2), concerning speed limits, are hereby repealed and a new Subsection (a) is added to read as follows: "(a) Twenty-five (25) miles per hour on all streets within the City of Wheat Ridge boundaries unless otherwise posted." (68) Subsection (4) of Section 1101, concerning speed limits, is hereby repealed, and reenacted to read as follows: "(4) The speed limits specified in subsection (2) hereof shall be considered maximum lawful speed limits and not prima facie speed limits." (79) Section 1203, CONCERNING SKI AREAS TO INSTALL SIGNS, IS HEREBY REPEALED AND REPLACED reserved, is hereby amended to read in its entirety as follows: "1203. Parking of major vehicles. (1) It shall be unlawful for any person to park or store, or allow the parking or storing of, a major vehicle upon any dedicated public ATTACHMENT 1 street or road, or private drive, street or road, or public right-of-way or easement or park within the City of Wheat Ridge, except as hereinafter specified. (2) For the purposes of this section 1203, "major vehicle" is defined as any vehicle: (a) Eight (8) feet or more in width, and/or (b) Twenty-five (25) feet or more in length, or (c) Regardless of size, a truck tractor or semi-trailer, or (d) Any vehicle licensed in the State of Colorado or required to be licensed by the Colorado Department of Motor Vehicles in Colorado, or, if not a Colorado vehicle, which would otherwise be required to be licensed by the Department of Motor Vehicles in Colorado under any of the categories COMM, GTM, Metro, apportioned, or farm. (3) Notwithstanding the foregoing provisions, the following exceptions apply to the provisions of this section 1203: (a) Any major vehicle in immediate and active use, or in the process of actively being loaded or unloaded; (b) Fire trucks, ambulances, emergency rescue vehicles, tow trucks, and other emergency vehicles in use; (c) Passenger buses or vehicles owned or operated by regulated or governmental or quasi-governmental corporations or entities or agencies or public or private schools and/or churches; provided, that said buses or vehicles are parked on the property owned by the governmental or quasi-governmental corporation or entity or agency, or church or school; (d) Motor homes or recreational vehicles if parked or stored upon the property of the owner, or if said vehicles are owned by one other than the property owner where parked, if said motor vehicles or recreational vehicles are stored or parked on said private property with the knowledge and consent of the property owner; provided that no more than two (2) such vehicles are stored on any such lot or parcel at any one (1) time, and said vehicle is parked six (6) feet or more ATTACHMENT 1 inside the front property line; except that, for the purpose of allowing the loading or unloading of any motor home or recreational vehicle, such motor home or recreational vehicle may be lawfully parked on a public street directly in front of the property of the owner of the vehicle, or directly in front of the property of the person or persons being visited by the owner or operator of the vehicle, for a maximum period of seventy-two (72) hours, no more frequently than once in each two-week period; (e) Passenger or other vans or pickup trucks bearing COMM, Metro, or farm license plates if the vehicle in question is used by the owner as a personal transportation vehicle when the same is not being utilized for business or commercial purposes; (f) Any major vehicle parked in or upon property upon which a special use permit is granted authorizing the parking of commercial semitrailers and trailers pursuant to the zoning ordinance; (g) Any equipment, implements, machinery, and/or large trucks, trailers and/or semi-tractor trailers authorized pursuant to the zoning ordinance; (h) Any major vehicle parked or stored upon property wherein the use or storage of said major vehicle is related to the transportation needs of the business conducted on such property; (i) No provision of section 1203 of this code shall apply upon state highways within this municipality. (4) Enforcement. Notwithstanding any other provisions of this Model Traffic Code or of the Wheat Ridge City Code, any major vehicle as defined herein which is parked or stored in violation of the provisions of section 1203 of this code shall be subject to being towed and stored, at the owner's sole expense, by a towing contractor selected by the chief of police of the City of Wheat Ridge. The towing of illegally parked vehicles is necessary to ensure traffic and pedestrian safety by removing the view impediment created by the illegally parked major vehicles. In addition to the right to tow said illegally parked major vehicles, authority is granted to impose administrative charges upon the owner or operator of said illegally ATTACHMENT 1 parked vehicle, or the owner of property allowing or permitting such illegal parking, subject to the following requirements: (a) To defray the cost of enforcement of this provision, a charge of one hundred fifty dollars ($150.00); (b) Any person subjected to said administrative charges who objects thereto shall be entitled to either: 1. Request a hearing before the municipal court referee appointed pursuant to Section 14-10 of the Wheat Ridge Code of Laws, which hearing shall be held no less than seventy-two (72) hours after the making of said request; or 12. Have a summons and complaint issued directing such person to appear in the Wheat Ridge Municipal Court to answer charges of violating section 1203 of this code. If found guilty in the Wheat Ridge Municipal Court of such charges or if a guilty plea is entered, the court shall impose a fine as specified in subsection 1203(4)(a) herein. (c) No vehicle shall be released from storage after towing unless and until all towing and storage charges have been paid, and all administrative charges specified in this section 1203 have been paid, or evidence is presented by the Wheat Ridge Police Department in the municipal court that the rights granted under section 1203(4)(b)(2) of this code have been invoked. In the event any towing is found to be improper all costs for towing and storage shall be reimbursed by the city to the owner." (810) Section 1204, concerning stopping, standing, or parking in specified places, is hereby amended by the addition of a new subsection 1204(1)(l) to read as follows: "(l) Within designated and marked emergency access lanes so as to obstruct such access lanes anywhere within the municipality of the City of Wheat Ridge, whether upon public or private property, except emergency vehicles (i.e., police cars, fire department vehicles, ambulances, EMT vehicles, etc.) during the answering of an emergency call." ATTACHMENT 1 (911) Section 1208, concerning parking privileges for persons with disabilities, is hereby amended by deleting Subsection (7) and amending the language of subsections (5) and (6) to read as follows: "(5) No person shall stop, stand or park a vehicle, except when necessary to avoid conflict with other traffic or in compliance with directions of a police officer, in a zone that is designated as a handicapped parking area in a manner which obstructs or may obstruct the use of the designated handicapped parking area by a vehicle with distinguishing license plates or by a vehicle with an identifying placard indicating that the occupant of said vehicle is a person with a disability as defined herein unless the vehicle has a distinguishing license plate or an identifying placard indicating that the occupant of said vehicle is a person with a disability. (6) (a) A person who does not have a disability and who exercises the privilege defined in subsection (2) of this section or who violates subsection (5) or (10) of this section commits a class B traffic infraction punishable by a fine of two hundred twenty-five dollars ($225.00). (b) A person who violates this subsection (6) by parking a vehicle owned by a commercial carrier, as defined in section 42-1-102(17), shall be subject to a fine of up to twice the penalty imposed in paragraph (a) of this subsection (6). (7) A person who does not have a disability and who uses an identifying license plate or placard in order to receive the benefits or privileges available to a person with a disability under this section commits a misdemeanor punishable by a fine of two hundred twenty-five dollars ($225.00). (8) (a) A peace officer or authorized parking enforcement official may check the identification of any person using an identifying license plate or placard in order to determine whether such use is authorized." (102) Section 1407, concerning spilling loads on highways is amended to read as follows: "1407. Spilling loads on streets or highways prohibited. (1) No vehicle shall be driven or moved on any street or highway unless such vehicle is constructed or loaded or the load thereof securely covered to prevent any of its load from dropping, sifting, leaking or otherwise escaping therefrom; except that sand ATTACHMENT 1 may be dropped for the purpose of securing traction, or water or other substance may be sprinkled on a roadway in cleaning or maintaining such roadway. (2) Violation of this section constitutes a traffic infraction. In the event that a vehicle unlawfully spills its load on public property, the driver and/or owner of such vehicle shall be liable to the city for any damages caused by such spill. In addition, if city employees must take any action in removal or mitigation of such a spill, the driver and/or owner shall also reimburse the city or its employees' removal or mitigation efforts at the rate of one hundred dollars ($100.00) for any response lasting less than one (1) hour." (113) Part 14, concerning other offenses, is hereby amended by the addition of a new section 14176 to read in its entirety as follows: "14176. Driving through private property or driveways. (1) It is unlawful for any person to drive from a public street or public way of this city over, across or through any private driveway to avoid traffic-control signals, stop signs or other traffic-control devices or as a route or shortcut from one (1) public street or public way to another. (2) As used in subsection (1) of this section, 'private property' includes, but is not limited to, any property not dedicated as a public street or public way, alley, right-of-way, or easement. (3) It shall be an affirmative defense to a charge of violating subsection (1) that the person charged is the owner of or has a leasehold interest in or an easement on or the right to the possession or use of the property or driveway through or across which the motor vehicle is driven." (124) Part 14, concerning other offenses, is hereby amended by the addition of a new section 14187 to read in its entirety as follows: "14187. Traffic Violations Committed in Certain Zones (1) Any person who commits a moving traffic violation in a school, maintenance, repair, or construction zone, which zone has been marked or posted as such, is subject to double the amount of penalty and surcharge imposed. For the purposes of this section, "school zone" means an area that is designated as a school zone with signs posted on the public right-of-way. If the penalty and surcharge has been doubled because a violation occurred within a ATTACHMENT 1 highway maintenance, repair, or construction zone which was also a designated school zone, the penalty and surcharge shall not be doubled twice." (135) Section 1701, concerning the classification of traffic offenses and schedule of fines, is hereby amended to read in its entirety as follows: "1701. Traffic offenses and infractions classified - penalties - penalty and surcharge schedule. (1) Except as specifically set forth in this Section 1701, it is a traffic infraction for any person to violate any of the provisions of this code. Any designation or classification of a violation in any other section of this code is inapplicable and expressly superseded by this Section 1701. Traffic infractions shall constitute civil matters. The Colorado Rules of Municipal Procedure shall apply to traffic infraction proceedings, except that no warrant for arrest shall be issued for the defendant's failure to appear when the only violation charged would constitute a noncriminal traffic infraction and the defendant's driver's license is issued by the State of Colorado or any other state which participates in the Interstate Nonresident Violator Compact, as codified at C.R.S. § 24-60-2101. Instead, the court may enter a judgment of liability by default against the defendant for failure to appear, assess any penalty and costs established by law and report the judgment to the appropriate state motor vehicle department which may assess points against the defendant's driver's license and may take appropriate action to ensure that the judgment is satisfied. There is no right to a trial by jury for any noncriminal traffic infraction. (2) The following violations constitute criminal traffic offenses: (a) A violation of section 1101 involving driving twenty- five (25) or more miles in excess of the lawful speed limit. (b) A violation of section 1101(8)(a) involving driving twenty-five (25) miles or more in excess of the speed limit on any interstate highway. (c) Violations of sections 1105 (speed contests), 1401 (reckless driving), 1402 (careless driving), 1409 (failure to show compulsory insurance), 1413 (eluding a police officer), 1703 (aiding and abetting a traffic offense) ATTACHMENT 1 and 1903 (failing to stop for a school bus) of the Model Traffic Code, as amended. (3) Notwithstanding any other provision of this code to the contrary, traffic infractions as provided in this code shall be subject to the following maximum penalty: a fine of $2,650.001,000.00. Court costs as authorized by state and local law shall be added to the fine. (4) Notwithstanding any other provision of this code to the contrary, criminal traffic offenses as provided in this code shall be subject to the following maximum penalties: 1 year imprisonment or fine of $2,650.001,000.00 or both. Court costs as authorized by state and local law shall be added to any penalty imposed. (146) Section 1709, concerning penalty assessment notices, is amended by the addition of new subsections (86) and (97) to read in their entirety as follows: "(86) Payment of a penalty assessment notice by the person to whom the notice is tendered shall constitute an acknowledgment of guilt by such person of his or her violation of the offense stated in such notice. (97) Payment of the prescribed fine shall be deemed a complete satisfaction for the violation, and the city, upon accepting the prescribed fine, shall issue a receipt to the violator acknowledging payment thereof if requested. Checks tendered and accepted and on which payment is received shall be deemed sufficient receipt." (157) Part 17, concerning penalties and procedure, is hereby amended by the addition of a new section 1718 to read in its entirety as follows: "1718. Penalty - Compulsory insurance. (1) Notwithstanding the provisions of Section 1701 of this Code, any person who violates section 1409 of this Code shall be punished by a minimum mandatory fine of not less than five hundred dollars ($500.00). The court may suspend up to one half of the fine upon a showing that appropriate insurance as required by law has been obtained. Nothing herein shall be construed to prevent the court from imposing a fine greater than the minimum mandatory fine. ATTACHMENT 1 (2) Notwithstanding the provisions of Section 1701 of this Code, upon a second or subsequent conviction under section 1409 of this Code within a period of five years following a prior conviction under said section 1409, in addition to any imprisonment imposed, the defendant shall be punished by a minimum mandatory fine of not less than one thousand dollars ($1,000.00). The court may suspend up to one half of the fine upon a showing that appropriate insurance as required by law has been obtained. (3) SUBJECT TO THE LIMITATIONS OF SECTION 1409(9) OF THIS CODE Ffifty percent of all fines collected pursuant to this Section 1718 shall be deposited in the Hotel/Motel Fund to be used for community policing and crime prevention projects and purposes. The remaining fifty percent shall be deposited in the General Fund." (168) Part 18, concerning vehicles abandoned on public property, is deleted in its entirety. (c) Purpose; rules of interpretation. This section shall be so interpreted and construed as to effectuate its general purpose to make uniform the local traffic regulations contained herein. The purpose of this section and the code adopted herein is to provide a system of traffic regulations consistent with state law and generally conforming to similar regulations throughout the state and nation. Article and section headings of this section and adopted Model Traffic Code shall not be deemed to govern, limit, modify or in any manner affect the scope, meaning or extent of the provisions of any article or section thereof. (d) Application. The provisions of the adopted Model Traffic Code, as amended, shall apply to every street, alley, sidewalk area, driveway, park, and to every other public way or public parking area, either within or outside the corporate limits of this city, the use of which this city has jurisdiction and authority to regulate. The provisions of sections 606, 1204, 1208, 1211, 1401, 1402, 1409 and 1413, of the adopted Model Traffic Code, respectively, concerning unauthorized devices, parking, parking for persons with disabilities, limitations on backing, reckless driving, careless driving, failing to show compulsory insurance and eluding an officer shall apply not only to public places and ways, but also throughout this city. (e) Penalties. Except as otherwise provided in sections 13-6(b) and (d), aAny person convicted of any violation of the provisions of this chapter shall be subject to penalties as set forth in section 1701 of the Model Traffic Code, as amended. ATTACHMENT 1 Section 2. Section 13-4 of the Code, concerning incorrect registration of motor vehicles, is hereby repealed, and designated as reserved as follows: Sec. 13-4. - Incorrect registration of a motor vehicle. RESERVED. (a) Definitions. In this section: (1) City treasurer shall mean the elected treasurer of the city or his designee. (2) Penalty assessment notice means the written notice of the city treasurer's determination that a violation of C.R.S. § 42-6-137(2), has occurred and assessment and demand for the payment of the civil penalty provided for in subsection (3) of this section. (3) Notice of deficiency means the notice issued by the city treasurer pursuant to section 22-43 of this Code for failure, neglect or refusal to pay any sales or use tax due or any penalties or interest thereon. (b) Registration in violation of state law prohibited. No person shall register a motor vehicle in violation of the provisions of C.R.S. § 42-6- 137(2). (c) Penalty; procedure for assessment. A person who registers a motor vehicle in violation of the provisions of C.R.S. section 42-6-137(2), shall be subject to a five hundred dollar ($500.00) civil penalty pursuant to the authority granted in C.R.S. § 42-6-137(4). The procedure for the assessment of such civil penalty shall be as follows: (1) When the city treasurer determines on such information as is available that a person has registered a motor vehicle in violation of the provisions of C.R.S. § 42-6-137(2), the city treasurer shall provide to such person a penalty assessment notice. If the city treasurer also has determined pursuant to section 22-43 of this Code that sales or use tax as is due to the city on such motor vehicle, such penalty assessment notice shall be included in the notice of deficiency. (2) Such person shall pay such civil penalty within the same period provided pursuant to section 22-43 for payment of any amounts due pursuant to the notice of deficiency unless such person files a written protest pursuant to paragraph (3) of this subsection. (3) If such person desires to protest the penalty assessment notice, such person shall file a written protest with the city treasurer within the period time provided pursuant to section 22-43 for protesting a notice of deficiency. The protest shall set forth the facts which show that a violation ATTACHMENT 1 of C.R.S. § 42-6-137(2), did not occur. The city treasurer shall issue a written decision affirming or withdrawing such penalty assessment notice within the same time period and in the same manner as provided pursuant to section 22-43 on a protest on a notice of deficiency. If the decision affirms the penalty assessment notice, such persons shall pay such civil penalty within the time period provided for payment of a final assessment pursuant to section 22-43. (4) Such person may seek judicial review of the city treasurer's decision pursuant to C.R.C.P. 106(a)(4). No such judicial review shall be available if a written protest was not timely filed in the manner provided for in paragraph (3) above. (5) The city treasurer may enforce collection of the civil penalty provided for in this subsection (c) in the manner provided in section 22-43 of the Wheat Ridge City Code for the collection of unpaid sales or use taxes, penalties, or interest. (d) Violation and penalty. Any person violating any of the provisions of this section shall be subject, upon conviction of said violation, to a fine not to exceed nine hundred ninety-nine dollars ($999.00). In addition, nothing in this section shall be deemed to preclude the collection of any tax or fee or penalties or interest thereon provided by law, or the imposition of any other civil or criminal penalty provided by law. Authority is specifically granted to the court to impose both a criminal fine and a civil penalty for violation of the provisions hereof. Section 3. Section 13-6(d) of the Code, safety standards and specifications for commercial vehicles, is hereby amended to read as follows: Sec. 13-6. - Safety standards and specifications. (a) Adopted. The "Rules and Regulations Governing the Safety Standards and Specifications of All Commercial Vehicles," as promulgated by the Colorado Department of Public Safety, and as the same may be amended from time to time, are hereby adopted. Copies of said rules and regulations are available for inspection at the office of the city clerk. (b) Penalties. Any person, firm or corporation violating any of the provisions of subsection (a) of this section or Part 5 of the Model Traffic Code for Colorado Municipalities, as amended, upon a plea of guilty or no contest, or upon a conviction thereof, shall be fined in a sum not to exceed nine hundred ninety-nine dollars ($999.00) for each violation. In the alternative, any person, firm, or corporation violating any of the provisions of subsection (a) of this section or Part 5 of the Model Traffic Code, as amended, may be fined a penalty assessment fine of seventy-five dollars ($75.00) for each ATTACHMENT 1 violation. Each and every day which a violation is permitted to exist shall constitute a separate and distinct offense. The penalties herein shall not preclude the city from initiating any other action to abate or prevent the occurrence of any violation of the provisions specified in this section. (c) Immobilization. Police officers are hereby authorized to immobilize, impound or otherwise direct the disposition of commercial vehicles when it is determined that the motor vehicle or operation thereof is unsafe and when such immobilization, impoundment or disposition is appropriate under the "Rules and Regulations Governing the Safety Standards and Specifications of All Commercial Vehicles," as promulgated by the Colorado Department of Safety, and as the same may be amended from time to time. (d) Excess weight—Penalty assessment. Any person who pleads guilty or is convicted of violating the weight limitations of either section 507 or section 508 of the Model Traffic Code, as amended, shall be subject to the penalties AS SET FORTH IN SECTION 1701 OF THE MODEL TRAFFIC CODE, AS AMENDED. of subsection (b) of this section and for each axle and/or gross weight violation an additional penalty assessment fine according to the following schedule: Section 4. Severability, Conflicting Ordinances Repealed. If any section, subsection, or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 5. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of ___ to ___ on this 13th day of January 2025, ordered published by title in full in on the City’s website as provided by the Home Rule Charter, and Public Hearing and consideration on final passage set for January 27, 2025, at 6:30 p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ___ to ___, this 27th day of January 2025. SIGNED by the Mayor on this _____ day of ____________, 2025. ATTEST: Bud Starker, Mayor Margy Greer, Sr. Deputy City Clerk ATTACHMENT 1 Approved as to Form: Gerald E. Dahl, City Attorney First Publication: January 14, 2025 Second Publication: January 28, 2025 Effective Date: February 12, 2025 Published: Jeffco Transcript and www.ci.wheatridge.co.us ITEM NUMBER: 8 DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION COUNCIL BILL NO. 04-2025 TITLE: AN ORDINANCE AMENDING THE WHEAT RIDGE CODE OF LAWS TO INCLUDE POLICE RECRUITS AS PARTICIPANTS IN THE CITY’S POLICE PENSION PLAN ☐PUBLIC HEARING ☐BIDS/MOTIONS ☐RESOLUTIONS ☒ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: Per the Wheat Ridge Code of Laws, membership in the police pension plan does not currently extend to recruits entering the academy. Recruits are therefore placed in the civilian plan for approximately six months, then enrolled in the sworn plan. This is administratively burdensome for staff and challenging for recruits. This ordinance amends the code to allow recruits to enroll immediately into the police pension plan. PRIOR ACTION: City Council last amended the code relating to police pension in 2019. FINANCIAL IMPACT: There is very little financial impact to enrolling recruits in the police pension plan. While the City will contribute a greater amount (12.5% versus 6%), the City will not pay social security (6.2%) for police recruits once this change is effective. BACKGROUND: Sec. 19.51-55 of the Wheat Ridge Code of Laws speaks to the police pension. Currently, plan members are described as “full-time, paid, sworn police officers of the police department of the city.” Police recruits (employees hired to enter the police academy with the express purpose of becoming Wheat Ridge police officers) are not sworn employees, therefore are not eligible to participate in the sworn plan. Recruits are instead placed in the civilian 401(a) plan. Once they complete the academy and are POST certified, they are enrolled in the sworn plan. They have to maintain their civilian 401(a) plan concurrently, so as not to lose out on the city’s contribution for the first six Council Action Form – Police Pension Membership Change January 13, 2025 Page 2 months of their employment, for at least five years. After five years, once they are fully vested, they can “roll” their funds into their sworn 401(a) account. This is administratively burdensome and convoluted and requires recruits to do additional work to manage their retirement portfolios. This simple code change allows recruits to be placed into the sworn 401(a) plan upon hire. RECOMMENDATIONS: Staff recommends approval of the ordinance. RECOMMENDED MOTION: “I move to approve Council Bill No. 04-2025, an ordinance amending the Wheat Ridge Code of Laws to include police recruits as participants in the city’s police pension plan on first reading, order it published by title and in full on the City’s website as provided by the Home Rule Charter, public hearing set for Monday, January 27, 2025, at 6:30 p.m. as a virtual meeting and in City Council Chambers, and that it take effect 15 days after final publication.” Or, “I move to postpone indefinitely Council Bill No. 04-2025, an ordinance amending the Wheat Ridge Code of Laws to include police recruits as participants in the city’s police pension plan, for the following reason(s) _________________.” REPORT PREPARED/REVIEWED BY: Gerald Dahl, City Attorney Allison Scheck, Administrative Services Director Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill 04-2025 ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER Council Bill No. 04 Ordinance No. 1817 Series 2025 TITLE: AN ORDINANCE AMENDING THE WHEAT RIDGE CODE OF LAWS TO INCLUDE POLICE RECRUITS AS PARTICIPANTS IN THE CITY’S POLICE PENSION PLAN WHEREAS, the City of Wheat Ridge is a home rule municipality having all powers conferred by Article XX of the Colorado Constitution; and WHEREAS, pursuant to its home rule authority and C.R.S. § 31-23-101, the City, acting through its City Council (the “Council”), is authorized to adopt ordinances for the protection of the public health, safety or welfare; and WHEREAS, in the exercise of this authority, the Council has adopted a pension plan for officers of the police department; and WHEREAS, the Council wishes to include police recruits as eligible to participate in said plan. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Section 19-51(a) of the Code of Laws, establishing the police fund, is amended to read: Sec. 19-51. Establishment. (a) There is hereby established the Wheat Ride Police Pension Fund, the purpose of which is to provide retirement benefits for members of the city police department. Members of the plan are defined as full time, paid, sworn police officers AND POLICE RECRUITS of the police department of the city. Section 2. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of ___ to ___ on this 13th day of January, 2025, ordered published by title and in full on the City’s website as provided by the Home Rule Charter, and Public Hearing and consideration on final passage set for Monday, January 27, 2025, at 6:30 p.m., as a virtual meeting and in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. ATTACHMENT 1 READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ___ to ___, this 27th day of January 2025. SIGNED by the Mayor on this _____ day of ____________, 2025. ATTEST: Margy Greer, Senior Deputy City Clerk Bud Starker, Mayor Approved as to Form: Gerald E. Dahl, City Attorney First Publication: January 14, 2025 Second Publication: January 28, 2025 Effective Date: February 12, 2025 Published: Jeffco Transcript and www.ci.wheatridge.co.us ITEM NUMBER: 9 DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION MOTION TITLE: A MOTION TO ELECT THE MAYOR PRO TEM ☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: Each year City Council Members elect by a majority vote a Mayor Pro Tem who serves until their successor is elected. The election is conducted according to Section III (B) of the City Council Rules of Order and Procedure as follows: B. MAYOR PRO TEM 1. At the first or second Regular meeting in January of each year, the Council shall elect a Mayor Pro Tem who shall serve until their successor is elected. The procedure shall be as follows: a) The Chair will announce that the floor is open for nominations for the position of Mayor Pro Tem. b) Nominations will be taken from City Council members by voice. No second is needed. c) Each nominee will have the opportunity to address the Council. d) A motion and second is then in order to elect one of the nominees to the position of Mayor Pro Tem. If the motion is not carried, additional motions are in order until a Mayor Pro Tem is elected by a majority of Council present. PRIOR ACTION: City Council Members have elected a Mayor Pro Tem by majority vote annually in recent years. Council Action Form – Elect Mayor Pro Tem January 13, 2025 Page 2 FINANCIAL IMPACT: None. BACKGROUND: Mayor Pro Tem authority and duties include: 1. In the absence of the Mayor, the Mayor Pro Tem shall preside as the Chair and shall have the voting privileges of a regular Council Member 2. Review and set the Agenda prior to Council Meetings and add emergency items for discussion if necessary 3. Remove any item from the Agenda or any Regular Meeting or Study Session, before publication, with the exception of: a. Any item placed on the Agenda by two (2) Council Members or by the Mayor and one (1) Council Member prior to the meeting b. An item added by the Council by majority vote of Council present during any meeting 4. Arrange for and coordinate the orientation of all newly elected officials, including a review of Rules of Order and Procedure for the City Council RECOMMENDED MOTION: “I move to elect___________________________, as Mayor Pro Tem, effective immediately, term to expire upon election of their successor.” REPORT PREPARED/REVIEWED BY: Allison Scheck, Deputy City Manager Patrick Goff, City Manager ITEM NUMBER: 10 DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION RESOLUTION NO. 03-2025 TITLE: A RESOLUTION DESIGNATING THE MUNICIPAL BUILDING MAIN ENTRANCE DISPLAY CABINET AS THE OFFICIAL PUBLIC NOTICE POSTING LOCATION AND THE CITY’S OFFICIAL INTERNET WEBPAGE FOR CITY PUBLICATIONS IN 2025 ☐PUBLIC HEARING ☐BIDS/MOTIONS ☒RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: State statutes require that each municipality annually establish the location for posting public notices, as well as the newspaper in which the notices will be published. Local government entities are also allowed to publish notices on-line for public meetings. These include meetings at which the adoption of any proposed policy, position, resolution, rule, regulation, or formal action occurs or at which a majority or quorum of body is in attendance. PRIOR ACTION: City Council has annually designated the official public notice posting place in recent years. FINANCIAL IMPACT: None. BACKGROUND: No additional background. RECOMMENDATIONS: The City Clerk and staff of the Clerk’s Office recommend approval of this resolution. RECOMMENDED MOTION: “I move to approve Resolution No. 03-2025, a resolution designating the municipal Council Action Form – Official Posting Location January 13, 2025 Page 2 building main entrance display cabinet as the official public notice posting location and the City’s official internet webpage for City publications in 2025.” Or, “I move to postpone indefinitely Resolution No. 03-2025, a resolution designating the municipal building main entrance display cabinet as the official public notice posting location and the City’s official internet webpage for City publications in 2025 for the following reason(s).” REPORT PREPARED/REVIEWED BY: Margy Greer, Sr. Deputy City Clerk Allison Scheck, Deputy City Manager Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 03-2025 ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 03 SERIES OF 2025 TITLE: A RESOLUTION DESIGNATING THE MUNICIPAL BUILDING MAIN ENTRANCE DISPLAY CABINET AS THE OFFICIAL PUBLIC NOTICE POSTING LOCATION AND THE CITY’S OFFICIAL INTERNET WEBPAGE FOR CITY PUBLICATIONS IN 2025 WHEREAS, the Colorado Revised Statutes require municipalities to designate official public notice and publication locations for legal notices; and WHEREAS, such locations must be approved by the governing body of the municipality annually; and WHEREAS, the City is required by Charter, Ordinance and State law to publish certain notices. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO THAT: Section 1. Public notice of public meetings of the City Council, Planning Commission, Board of Adjustment, and all other Board, Commission, Committee, and advisory board meetings for which public notice is required, shall be posted in the display cabinet at the main entrance to the Municipal Building, 7500 West 29th Avenue, Wheat Ridge, Colorado, which location shall be deemed the official posting location for the City. Section 2. Electronic publications on the City’s official internet webpage shall be authorized as a permissible means to publicize the action of the City and City Council, including without limitation, notices of public hearings, proposed legislative actions, and final legislative actions. Notices and other information required to be published in a newspaper of general circulation within the City, by either Charter or Code, shall be made in the Jeffco Transcript. Section 3. This resolution supersedes and replaces Resolution No. 02-2024 and shall be effective upon adoption. DONE AND RESOLVED this 13th day of January 2025 [SEAL] ATTEST: Margy Greer, Sr. Deputy City Clerk Bud Starker, Mayor ITEM NUMBER: 11 DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION RESOLUTION 04-2025 TITLE: A RESOLUTION ACKNOWLEDGING THE CLIMATE EMERGENCY ☐PUBLIC HEARING ☐BIDS/MOTIONS ☒RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: This resolution acknowledges the climate emergency and reaffirms City Council’s commitment towards taking actions to reduce Wheat Ridge’s contribution to climate change and mitigate its impacts on the community. PRIOR ACTION: Councilmembers Hultin and Weaver proposed bringing forward a resolution acknowledging the climate emergency at the August 1, 2022, study session meeting. FINANCIAL IMPACT: None. BACKGROUND: Climate change is already affecting Wheat Ridge, the State of Colorado, the nation, and the world. Scientific evidence confirms its undeniable and accelerating impacts; when looking specifically at Colorado, the third edition of the Climate Change in Colorado report published in January 2024 by the Colorado Climate Center at Colorado State University provides the following examples: • Colorado’s statewide annual average temperatures have increased by 2.3°F from 1980 to 2022, with further significant warming projected in the coming decades. • By 2050, the average year is likely to be as warm as the warmest years on record through 2022. • Colorado has experienced four of its five driest years (2002, 2012, 2018, and 2020) in the state’s 128-year record since the year 2000. Council Action Form – Climate Emergency January 13, 2025 Page 2 • Future climate projections indicate that more frequent and intense heat waves, larger and more frequent wildfires, and severe droughts impacting agriculture, water resources, and public health are likely. These are just a few examples of impacts that will continue to affect the environment, health, and the economy, underscoring the urgent need for climate action at all levels of government. Wheat Ridge has already undertaken many actions to reduce the City’s contribution to climate change and to adapt to a changing environment. Actions include improving the City’s tree canopy and shade equity, conducting an emissions inventory, updating land use codes to require EV parking and encourage multi-modal transportation by increasing bike parking and amenities, incentivizing waterwise landscape transitions, supporting green business practices and improvements, and demonstrating regenerative food systems to the community. While largely symbolic in nature, this acknowledgement of the climate crisis is a visible and meaningful way for Wheat Ridge to show its continued commitment to climate action and sustainability, and it helps to build support for existing climate mitigation and adaptation measures and encourage residents and businesses to take voluntary actions that go beyond minimum requirements. By adopting this resolution, City Council formally recognizes the widespread and destructive impacts of climate change, both present and future. It ensures that sustainability and climate action continue to be embedded in municipal operations, decision-making, and community engagement. This resolution also signals the City’s dedication to fostering partnerships and advancing sustainability goals. Additionally, with the adoption of this resolution, City Council reaffirms its commitment to the goals and actions outlined in the 2024 Sustainability Action Plan Update: A Five- Year Roadmap (“Action Plan”), recently adopted on October 14, 2024. The updated Action Plan emphasizes eight focus areas within sustainability – Water, Transportation, Solid Waste and Recycling, Renewable Energy, Energy Efficiency and Green Building, Businesses and Jobs, Communications and Engagement, and Arts and Culture – all of which impact municipal operations and every member of the Wheat Ridge community. The Action Plan directly calls for this resolution within the Communications and Engagement focus area. Goal 3 states “Engage City staff and institutional partners to promote awareness and support of the Wheat Ridge Sustainability Action Plan”, with subsequent action item C3.6 to “Adopt a Climate Emergency Resolution.” The Resolution Acknowledging the Climate Emergency (Attachment 1) acknowledges the urgent and ongoing climate crisis, its devastating impacts, and the need for immediate and equitable action. It affirms the City of Wheat Ridge’s commitment to addressing climate change, integrating sustainability into municipal operations, and collaborating with the community to reduce greenhouse gas emissions and increase Council Action Form – Climate Emergency January 13, 2025 Page 3 resilience to climate impacts. It also communicates the importance of this work to the community, ensuring residents, businesses, and other partners are engaged in creating a sustainable and resilient future. RECOMMENDATIONS: Staff recommends the adoption of this resolution to reaffirm the City of Wheat Ridge’s commitment to climate action and sustainability. RECOMMENDED MOTION: “I move to approve Resolution No. 04-2025, A Resolution Acknowledging the Climate Emergency.” Or, “I move to postpone indefinitely Resolution No. 04-2025, A Resolution Acknowledging the Climate Emergency, for the following reason(s)_______________.” REPORT PREPARED/REVIEWED BY: Mary Hester, Sustainability Coordinator Marianne Schilling, Assistant City Manager Patrick Goff, City Manager ATTACHMENTS: 1. Resolution 04-2025 ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 04 SERIES OF 2025 TITLE: A RESOLUTION ACKNOWLEDGING THE CLIMATE EMERGENCY WHEREAS, climate change is an urgent crisis presenting a serious threat to life and natural resources, with today’s youth inheriting the consequences of our climate decisions; and WHEREAS, the United Nations Intergovernmental Panel on Climate Change issued their Sixth Assessment synthesis report in 2023 on the devastating human- caused impacts of climate change, calling for governments to achieve net-zero emissions as soon as possible, and the most recent 2023 U.S. National Climate Assessment confirms climate change is causing serious impacts nationwide, with current action insufficient to prevent significant harm to the environment, health, and the economy; and WHEREAS, a 2022 poll by the Yale Program on Climate Change Communication and George Mason University found that 70 percent of Americans believe global warming is occurring, and a second poll found that nearly 80 percent of U.S. registered voters across the spectrum support the development of renewable energy on public land; and WHEREAS, the City of Wheat Ridge and Colorado are already experiencing record-breaking impacts of extreme weather and climate-related events including heat waves, wildfires, decreased snowpack and drought, flooding, and impaired agricultural efforts; and WHEREAS, the City Council recognizes that low-income, frontline, and communities of color have historically been disproportionately affected by climate change, environmental injustice, and systemic inequities, underscoring the need for increased and immediate action; and WHEREAS, in 2017 City Council appointed the Sustainable Wheat Ridge committee which has advanced the City’s sustainability efforts through programs, events, and policy initiatives and in 2024 City Council adopted the updated Sustainability Action Plan addressing eight key focus areas of sustainability within the community. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Wheat Ridge, Colorado, that the City reaffirms its commitment to addressing the climate crisis as well as the goals and action items within the updated 2024 Sustainability Action ATTACHMENT 1 Plan. Wheat Ridge is dedicated to integrating climate and sustainability actions into municipal operations, collaborating with community partners and peers for greater collective impact, and pursuing equitable and inclusive climate action while providing outreach, education, and support to all. DONE AND RESOLVED this 13th day of January 2025. Bud Starker, Mayor ATTEST: Margy Greer, Sr. Deputy City Clerk [SEAL] ITEM NUMBER: 12 DATE: January 13, 2025 REQUEST FOR CITY COUNCIL ACTION RESOLUTION NO. 05-2025 TITLE: A RESOLUTION ADOPTING THE WHEAT RIDGE PROSPERITY PLAN, AN ECONOMIC DEVELOPMENT STRATEGY FOR THE CITY OF WHEAT RIDGE ☐PUBLIC HEARING ☐BIDS/MOTIONS ☒RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: In early 2023, during its annual retreat with city management, Council requested an update to the 2009 Economic Development Strategic Plan. In late 2023, staff entered into a services agreement with Progressive Urban Management Associates (PUMA) to draft a new plan. Council is asked to adopt Resolution No. 05-2025 approving the new Wheat Ridge Prosperity Plan. PRIOR ACTION: On August 5 and again on December 16, 2024, PUMA and City Staff presented elements of the Prosperity Plan to Council during study sessions. At each of those study sessions, Council provided consensus to move forward with formal adoption of the Prosperity Plan. FINANCIAL IMPACT: The contract with PUMA was $100,000. Moving forward, specific elements of the plan will be budgeted and adopted by City Council. BACKGROUND: The City of Wheat Ridge’s last economic development plan was created in 2009. This updated Prosperity Plan uses current market data and community aspirations to develop priorities for decision-making, investments, and strategic partnerships over the next decade. The Plan evaluates a range of market dynamics, including employment, business activity, demographic changes, local and regional commercial real estate Council Action Form – Wheat Ridge Prosperity Plan January 13, 2025 Page 2 trends, and investments and incentives, as well as land development and redevelopment opportunities. The Plan included a detailed, tactical implementation section as well as “quick wins” that can be accomplished within the first two years. More than 300 local stakeholders have been engaged as part of this planning process, including City staff and leadership, residents, businesses, entrepreneurs, employers, developers, and key organizational partners. The Plan will be additive to and coordinated with other concurrent planning efforts, including the City Plan.  The Wheat Ridge Prosperity Plan is a market-based, community informed economic development strategy created to guide decision-making and public and private investments in Wheat Ridge over the next 5-to-10 years. The plan builds upon existing assets and investments, recent growth, and future development areas to chart a path toward a resilient and economically vibrant future. The plan considers a variety of economic development and related topics, including: •Business vitality, retention, attraction, and mix •Land development and redevelopment opportunities •Growth of the City’s tax base •Employment and workforce, and opportunities for creative entrepreneurship •Housing, quality of life, and community identity •Business support organizations and partnerships The Plan focuses on four area goals. These are: Goal Area 1 - Corridors, Nodes, and Redevelopment Opportunities Goal Area 2 - Jobs, Innovation, and Light Manufacturing Goal Area 3 - Attainability and Quality of Jobs, and Goal Area 4 - Business Support Ecosystem RECOMMENDED MOTION: “I move to approve Resolution No. 05-2025 adopting the Wheat Ridge Prosperity Plan, an Economic Development Strategy for the City of Wheat Ridge.” or, “I move to table indefinitely Resolution No. 05-2025, a resolution adopting the Wheat Ridge Prosperity Plan, an Economic Development Strategy for the City of Wheat Ridge, for the following reason(s).” REPORT PREPARED/REVIEWED BY: Steve Art, Economic Development Manager Patrick Goff, City Manager Council Action Form – Wheat Ridge Prosperity Plan January 13, 2025 Page 3 ATTACHMENTS: 1. Resolution 05-2025 2.Wheat Ridge Prosperity Plan3.WRPP Appendix ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 05 SERIES OF 2025 TITLE: A RESOLUTION ADOPTING THE WHEAT RIDGE PROSPERITY PLAN, AN ECONOMIC DEVELOPMENT STRATEGY FOR THE CITY OF WHEAT RIDGE WHEREAS, in 2009, Wheat Ridge City Council approved an Economic Development Strategic Plan; and WHEREAS, that adopted plan has not been amended since its approval; and WHEREAS, on January 8, 2024, the City entered into a services agreement contract with Progressive Urban Management Associates (PUMA); and WHEREAS, PUMA has spent the past 12 months rewriting the Strategic Plan and branding it as the Wheat Ridge Prosperity Plan; and WHEREAS, The Wheat Ridge Prosperity Plan was reviewed by City Council at two study sessions who provided consensus to move forward with the final plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF WHEAT RIDGE, COLORADO, AS FOLLOWS: Section 1. Council hereby approves Resolution 05-2025 adopting the Wheat Ridge Prosperity Plan and Economic Development Strategy. DONE AND RESOLVED this 13th day of January 2025. Bud Starker, Mayor ATTEST: Margy Greer, Sr. Deputy City Clerk [SEAL] WHEAT RIDGE PROSPERITY PLAN: AN ECONOMIC DEVELOPMENT STRATEGY DECEMber 2024 ATTACHMENT 2 ACKNOWLEDGEMENTS WHEAT RIDGE CITY COUNCIL District I: Jenny Snell, Janeece Hoppe District II: Rachel Hultin, Scott Ohm District III: Amanda Weaver, Korey Stites District IV: Dan Larson, Leah Dozeman OFFICE OF THE MAYOR Bud Starker, Mayor OFFICE OF THE CITY MANAGER Patrick Goff, City Manager CITY OF WHEAT RIDGE ECONOMIC DEVELOPMENT Steve Art, Division Manager STRATEGIC ACTION TEAM Lowrey Burnett, Wheat Ridge Business Association Tyler Downs, Wazee Partners Tom Fox, Optic Nerve Patrick Goff, City Manager Brett Hall, Timeless Travel Trailers Stephanie McGee, Wheat Ridge Chamber of Commerce Tadd Overstreet, Stylus & Crate Paige Piper, Localworks Lindsay Reinert, Intermountain Health Heidi Sheard, Swiss Flower + Gift Jim Shpall, Applejack Wine + Liquor Celeste Tanner, Renewal Wheat Ridge CONSULTANT TEAM Progressive Urban Management Associates (P.U.M.A.): Brad Segal, President, P.U.M.A. Andrea Buglione, Senior Associate, P.U.M.A. Ethan Greene, Project Assistant, P.U.M.A. Arland Land Use Economics: Arleen Taniwaki, President, Arland Land Use Economics 1 HOW THIS PLAN IS ORGANIZED Part I: Summary of Findings & Recommendations • Executive Summary • Goals & Plan Framework • Strategies & Tactical Recommendations Part II: Supporting Analysis • Market Assessment Summary • Community Aspirations (Community Engagement Summary) • Internal Conditions • Project Background Part III: Appendix • A: Implementation Matrix • B: Market Research Memo • C: Additional Market Indicators • D: Past Plans Summary 2 PART I: SUMMARY OF FINDINGS & RECOMMENDATIONS ▶ Executive Summary ▶ Goals & Plan Framework ▶ Strategies & Tactical Recommendations 3 Executive Summary November 2024 WHEAT RIDGE PROSPERITY PLAN: AN ECONOMIC DEVELOPMENT STRATEGY The Wheat Ridge Prosperity Plan is a market-based, community informed economic development strategy created to guide decision-making and public and private investments in Wheat Ridge over the next 5-to-10 years. The plan builds upon existing assets and investments, recent growth, and future development areas to chart a path toward a resilient and economically vibrant future. The plan considers a variety of economic development and related topics, including: • Business vitality, retention, attraction, and mix • Land development and redevelopment opportunities • Growth of the City’s tax base • Employment and workforce, and opportunities for creative entrepreneurship • Housing, quality of life, and community identity, and, • Business support organizations and partnerships. EXECUTIVE SUMMARY The process was conducted in four phases. Phase I: Preparation & External Conditions Analysis included site visits, past plan review, community engagement, and a comprehensive market assessment. Phase II: The Internal Assessment evaluated the City’s capacity to respond to economic development opportunities and challenges by evaluating its development approval process and economic development incentives. Phase III: Synthesis & Plan Framework synthesized key findings from Phases I and II into a high-level framework organized around goals, objectives, and strategies that was reviewed by the Strategic Advisory Team and City staff. In Phase IV: Draft and Final Plan the final document and accompanying implementation plan were reviewed by City staff, the Strategic Advisory Committee, and City Council. A project Strategic Advisory Team was convened to help guide plan development. Denver-based Progressive Urban Management Associates (P.U.M.A.) and ArLand Land Use Economics were contracted by the City of Wheat Ridge to help facilitate the process. 4 Wheat Ridge Prosperity Plan KEY MARKET FINDINGS DEMOGRAPHIC SHIFTS • Wheat Ridge’s median household income and educational attainment increased significantly in the past decade. • Millennials are the fastest growing cohort: Wheat Ridge has seen a surge in younger residents in recent years, putting to test its reputation as an aging, bedroom community. • The driving force in this demographic shift has been slightly lower housing costs relative to Denver. Nevertheless, Wheat Ridge’s median home price is largely unattainable for even moderate-income households. This has implications for equity, cost of living, and employee retention and attraction. RETAIL • Within the boundaries of I-70, the north-south corridors have generally been the location of regional serving retailers (who also tend to generate larger sales tax revenues), while the east-west corridors tend to be the location of neighborhood serving uses. • Demographic changes and shifts in spending power have enabled business growth on the 38th Avenue corridor, and with it, increased positive contributions to the City’s sales tax revenue base. • There may be opportunities for additional small retail/services that stakeholders desire, particularly with sustained population growth and added density over time. A comprehensive assessment of Wheat Ridge’s existing demographic, economic, and real estate conditions can be found within the full plan. Select market findings are highlighted below. Employment at a Glance ▶ Total Jobs: 19,400 ▶ Largest industry by employment: Health Care & Social Assistance ▶ Employment activity has shifted westward to I-70 with the opening of the new hospital campus at Clear Creek Crossing. ▶ An estimated 50% of Wheat Ridge’s jobs pay $40,000 or less, suggesting that well over half of the workforce cannot afford to buy a home in the community they work. OFFICE • The office market has fared better in suburban settings like Wheat Ridge compared to urban downtowns. • General office uses in Wheat Ridge have seen a decrease, but medical office uses have significantly increased. • Opportunities to attract professional and business services who value proximity to Denver, could propel redevelopment and address infill opportunities, particularly in the neighborhood serving corridors. INDUSTRIAL • Industrial real estate is limited in Wheat Ridge and Jefferson County, with significant demand for light manufacturing properties, especially “flex” real estate. • Looking ahead, retaining industrial uses and pursuing infill opportunities north of I-70 should continue to be a priority. Redevelopment opportunities • Most of the redevelopment opportunities in Wheat Ridge are smaller infill sites, particularly areas near I-70. • See Commercial Corridors & Opportunity Areas map (Geographic Framework) for suggested redevelopment opportunity areas, commercial corridor typologies, and areas within corridors to focus energy and investment moving forward. 5 Executive Summary Community aspirations Key Themes Community stakeholders have a strong desire for additional local, retail opportunities, and they would generally like to see more walkable, vibrant corridors, and new investment and activity along corridors like 38th, 44th, and 29th. Business prosperity has been a central theme emerging through this and other planning processes. 1 Wheat Ridge’s overall quality of life correlates to high levels of satisfaction among residents. Desired quality-of-life improvements – that would also lend to improve the business prosperity – include safer and more attractive bike and pedestrian routes to connect business districts, and investments in public art and wayfinding to make Wheat Ridge feel more distinct. There is a pronounced divide between residents and stakeholders who desire more density and more housing, and those who would prefer Wheat Ridge to remain unchanged. Businesses are generally feeling optimistic about the economic climate and supported, but have some desire for improvements in city processes and the availability and marketing of resources. “As Wheat Ridge evolves over the next 5 to 10 years, which of the following are MOST important for business prosperity?” 1. Continue to improve the variety of retail and restaurants, including unique, locally-owned businesses 2. Create distinctive, walkable commercial retail districts, including 38th, 44th, and 29th 3 4 5 There is a growing sense that there is new energy and enthusiasm, creativity, and younger demographics and households coming to Wheat Ridge, and contributing to more community vitality and opportunities. There are also concerns about housing attainability and cost of living, particularly how it relates to challenges with employee retention.2 TOP TWO PRIORITIES: Combined results from June 6 Open House poll question and Online Survey Q4: 6 Wheat Ridge Prosperity Plan High-level takeaways from the Internal Conditions chapter include the following: • The City of Wheat Ridge Economic Development division should continue to function primarily as a “business facilitator” that is strong in building relationships and connecting existing and prospective businesses to resources. • The Urban Renewal Authority (Renewal Wheat Ridge) has made significant impacts through the city, although feedback from its board suggests that the entity could benefit from a more streamlined vision to help focus on a set of priority projects moving forward. • Overall, the commercial real estate developers interviewed for this planning process had very positive experiences working with the City and Economic Development. City staff should continue implementing efficiencies with permitting processes. • Some cities and towns are consolidating community and economic development functions to create more collaborative and efficient processes. For Wheat Ridge these divisions are already working together seamlessly. • The Economic Development division should review and make recommendations for an opportunity to retool some of the incentive programs, including ESTIP and BDZ. • For a City of Wheat Ridge’s size, given the number of organizations that are part of the business support ecosystem, a consolidation would be beneficial. Wheat ridge 2009 vs. 2024 There have been notable changes to the built- environment and local economic dynamics since the 2009 economic strategic plan, including: ▶Surge in multifamily and mixed-use development, including transit-oriented development within the Wheat Ridge/Ward Road Station, mixed use redevelopment at the Corners at Wheat Ridge, and the transformative 100- acre Clear Creek Crossing development anchored by the new Intermountain Health Lutheran Hospital. ▶New retail stores including four new national tenants within the Applewood Village Shopping Center. ▶Significant investment in infrastructure and new commercial activity using economic development tools such as Tax Increment Financing (TIF) and bonds. ▶Growth and retention of unique local businesses, fueled in part by changing demographics and a small boost in retail spending power. ▶As people and businesses seeking a community with a high quality of life and amenities are getting priced out of Denver, many have taken advantage of opportunities to relocate to Wheat Ridge in the last five-to-ten years, particularly millennials and young families. Many of the 2009 Plan’s goals are re-emphasized, including marketing the community’s unique competitive advantages, retaining and attracting retail, rehabilitating underutilized commercial spaces, and expanding primary employment opportunities. New areas of significance in the 2024 Plan include an emphasis on the connection between overall quality of life and economic development – acknowledging that key issues like housing attainability and investing in sustainability and mobility, are intrinsically tied to economic prosperity. Moreover, the 2024 plan includes more tactical, detailed recommendations for all strategies, and a nuanced geographic framework. Internal conditions Clear Creek Crossing development site in 2021 7 Executive Summary Key takeaways: The following broad conclusions are based upon the community engagement themes, market assessment, past plan review, and internal conditions analysis. These takeaways help inform the goals framework for this plan. 1 Wheat Ridge’s distinct competitive advantages (such as location, quality of life, amenities, historic character) underpin a strong market outlook and opportunities looking ahead. Businesses desire Wheat Ridge’s location in relation to Denver and to the mountains, and the quality-of-life offerings afforded to its residents. 2 Wheat Ridge is a city of corridors. Corridors are where the community’s commercial activity occurs and the driving force behind the City’s revenue. These historic corridors and nodes should be preserved and invested into. There are opportunities to create more walkable business corridors along 38th, 44th, 29th Avenues and the commercial center at 26th and Kipling Street. 3 The city is largely landlocked and built-out. Wheat Ridge has very few large parcels left to accommodate employment-based uses, but there are opportunities for smaller scale industries, infill redevelopment, and consolidation of small lots into larger developable properties. 4 The City’s demographics are slowly shifting, bringing new opportunities to spur business growth, entrepreneurial activity, and investments in amenities. In particular, as families are being priced out of other markets, Wheat Ridge has seen a surge in younger residents in recent years, which has tested its reputation as an aging, bedroom community. 5 Many organizations currently provide economic development and business support in Wheat Ridge -- both a strength and challenge. There is an opportunity to create stronger partnerships and more well-defined roles among the City and its partner organizations, such as the Chamber, the Business Association, Wheat Ridge Business District, Localworks, Applewood Business Association, and others. There may be a need to consolidate some of these services for a clearer delineation to its business community. 8 Wheat Ridge Prosperity Plan WHEAT RIDGE PROSPERITY PLAN FRAMEWORK The Wheat Ridge Prosperity Plan is organized by four key goal areas: 1) Corridors, Nodes, and Redevelopment Opportunities; 2) Jobs, Innovation, and Light Manufacturing; 3) Attainability and Quality of Life; and 4) Business Support Ecosystem Each goal area’s key objectives are defined, followed by a list of strategies. Objectives for the four goal areas that comprise the Wheat Ridge Prosperity Plan are shown in the framework diagram below. Detailed implementation tactics are provided for each strategy in Appendix A: Tactical Implementation Plan. 9 Executive Summary Strategies A. Continue to work with developers, property owners, and businesses to deliver a mixed-use vision for Wheat Ridge’s “main street” and create a central community hub along West 38th Avenue between Harlan and the Lutheran Legacy Campus. B. Focus on key nodes and activity centers along 44th Avenue for infill, business recruitment, and public realm investment in the mid-to-near-term, and longer-term planning efforts to make the corridor more walkable and dynamic. C. Continue investments in the 29th and 26th Avenue commercial nodes to promote greater visibility, branding, and public improvements. D. Attract and retain an appropriate mix of chain and local retail and businesses along the regional- serving corridors (Wadsworth, Kipling, Sheridan, Youngfield/I-70). E. Encourage commercial property owners to make investments and building upgrades for business tenants using a “carrot and stick” approach. F. Invest in redevelopment areas abutting I-70. G. Support the community’s vision for the Lutheran Legacy Campus redevelopment and consider compatible “right-sized” commercial and innovative uses. H. Support neighborhood-serving amenities and retail opportunities within walking distance of new multi- family housing development and transit-oriented development. GOAL 1: CORRIDORS, NODES, REDEVELOPMENT OPPORTUNITIES Key Ideas & Conclusions • A balanced development approach should promote additional density on corridors while preserving existing character in neighborhoods. • There is widespread desire among the community and a market opportunity to meet some of the demand for unique retail and restaurants. • The City’s primary revenue source is retail-based sales tax. A mix of chains/ franchises and independent businesses will be necessary to meet market demands and continue providing a robust and diverse sales tax base. The City’s major north/south vehicular corridors are well suited to serve regional markets, while the major east/west corridors can ideally evolve as more walkable/bikeable neighborhood-