HomeMy WebLinkAboutCity Council Agenda Packet 02/11/20136:45 p.m. Pre-Meeting
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
February 11, 2013
7:00p.m.
Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat
Ridge. Call Heather Geyer, Administrative Services Director, at 303-235-2826 at least one week in advance of a
meeting if you are interested in participating and need inclusion assistance.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLLCALL OF MEMBERS
APPROVAL OF MINUTES OF January 28, 2013
PROCLAMATIONS AND CEREMONIES
CITIZENS' RIGHT TO SPEAK
a. Citizens, who wish , may speak on any matter not on the Agenda for a maximum of 3
Minutes and sign the Public Comment Roster.
b . Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA
ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be
heard.
APPROVAL OF AGENDA
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
.L Council Bill No . 01-2013 -approving the rezoning of property located at 4335 Harlan
Street from Restricted Commercial (RC) to Mixed Use-Neighborhood (MU-N) (Case No .
WZ-12 -1 0/Fernandez)
DECISIONS, RESOLUTIONS AND MOTIONS
2 . Resolution No . 10-2013-amending the Fiscal Year 2013 Budget to reflect the approval
of a Supplemental Budget Appropriation for the re-appropriation and re-encumbrance
of 2012 Fiscal Year Encumbered Funds in the amount of $802 ,682.32
CITY COUNCIL AGENDA: February 11, 2013
DECISIONS, RESOLUTIONS AND MOTIONS con't
Page -2-
3. Resolution No. 09-2013 -approving the renewal and amendment of an
Intergovernmental Agreement for ambulance services among the City of Wheat Ridge,
the Wheat Ridge Fire Protection District and Rural/Metro of Central Colorado dba
Pridemark Paramedic Services, LLC
4. Motion to award ITB-13-02, 2013 Crack Seal Project, to Superior Asphalt, Magna, Utah,
in the amount of $47,600, with a contingency amount of $2,380
~ Motion to approve the purchase of the 2013 vehicle replacements and accessory
equipment in an amount not to exceed $167 ,361
~ Motion to approve funding from the Fiscal Year 2013 Economic Development Budget to
reflect the approval of $90,000 for the Wheat Ridge Business District Revitalization
Incentive Grant Program
L Motion approving a contribution in the amount of $2,055 to the Jefferson Center for
Mental Health for their 55th Anniversary Emerald Celebration
ft. Motion authorizing the Mayor to sign a letter on behalf of the City of Wheat Ridge to the
Colorado Congressional Delegation concerning stormwater regulations.
CITY MANAGER'S MATTERS
CITY ATTORNEY'S MATTERS
ELECTED OFFICIALS' MATTERS
ADJOURNMENT
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
January 28, 2013
Mayor DiTullio called the Regular C ity Council Meeting to order at 7:00p.m.
PLEDGE OF ALLEGIANCE
ROLLCALLOFMEMBERS
Davis Reinhart Bud Starker Joyce Jay
Joseph DeMott Tracy Langworthy George Pond
Mike Stites
Kristi Davis
Also present: City Clerk , Janelle Shaver; City Attorney, Gerald Dahl; City Manager,
Patrick Goff; Community Development Director, Ken Johnstone; Police Chief, Dan
Brennan; Treasurer, Larry Schulz ; interested parties and interested citizens.
APPROVAL OF MINUTES OF January 14,2012
Motion by Mr. Stites for approval of the Minutes of December 10, 2012 ; seconded by
Mr. Starker; carried 7-0 , with Mr. Starker abstaining.
PROCLAMATIONS AND CEREMONIES
Mayor DiTullio read a notice about the construction at Crown Hill Park . The trail work
will be completed soon . Plans for other improvements are on hold pending additional
c it izen input. To participate in a survey and receive email updates citizens are directed
to email crownhill@jeffco .us and check the site frequently.
CITIZENS' RIGHT TO SPEAK
Melanie Keene-Knaus from Rep. Ed Perlmutter's local office introduced herself. She
said if anyone needs assistance or has questions to contact their office . They hope to
schedule the congressman for a sit-down with City Council in the near future .
APPROVAL OF THE AGENDA
Motion by Mrs. Langworthy to remove Item# 5 from the agenda ; second by Mrs . Jay.
There was some discussion and Mr. Dahl addressed the parliamentary procedure for
reconsideration. Any councilmembers can put something on the agenda, but only a
member of the preva iling side can make the actual motion to recons ider. If the motion
to reconsider passes, all previous action is undone and Council returns to point of the
close of the public hearing and can resume discussion and deliberation on the rezoning .
There was a question about Mr. Starker's absence from the January 14th publ ic hearing .
Mr. DeMott expla ined that he wanted to add this to the agenda because he had th i ngs
he d idn 't get a chance to say at the public hearing. Mr. Dahl asked Mr. Starker a series
City Council Minutes January 28 , 2013 Page 2
of questions which confirmed that Mr. Starker had watched the video of the public
hearing earlier in the day, had read the packet material , and believes he can render an
educated and unbiased decision . It was Mr. Dahl 's opinion that Mr. Starker could
participate fully in the remaining decisions on this matter. The motion failed 5-3 with
Councilmembers Langworthy , Jay and Reinhart voting yes .
~ CONSENTAGENDA
a . Motion to approve payment to Colorado Intergovernmental Risk Sharing
Agency (CIRSA) for 2013 Workers ' Compensation Premium in the amount of
$384 ,776 and 2013 Property/Casualty Premium in the amount of $185 ,394
b . Resolution 05-2013-adopt ing the City of Wheat Ridge Investment Policy
c . Resolution 08-2013 -amending the Fiscal Year 2012 General Fund Budget
to reflect the approval of a supplemental budget appropriation in the amount
of $21 ,023 for the annual Sales Tax Share to Renewal Wheat Ridge
Mr. Pond introduced the Consent Agenda and at the request of staff pulled Item 1 c.
Motion by Mr. Pond to approve Items 1 a and 1 b ; seconded by Mr. Stites ; carried 8-0 .
Motion by Mr. Pond to approve Item 1 c w ith the added approval of payment of the
annual sales tax increment from the Wheat Ridge Cyclery project in the amount of
$58 ,950.92 to Renewa l Wheat Ridge ; seconded by Mr. Stites; carried 8-0 .
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
2. Council Bill No . 02-2013 -An Ordinance amending Section 16-131 and Section
16-133 of the Code of Laws concerning possession of marijuana and drug
paraphernalia
Mayor DiTullio opened the public hearing.
Mr. Reinhart introduced Council Bill No. 02-2013 and read a summary of the issue. Due
to the recent passage of Amendment 64 , which legalized the recreational use of
marijuana and associated drug paraphernalia by persons over 21 years of age , it is
necessary to amend some of our ordinances so they are consistent with state law.
Clerk Shaver assigned Ordinance No. 1531 .
Mr. Dahl highlighted some of the main changes that will bring our code into compliance.
• Current code has no reference to age distinction . This amendment is necessary
to ensure our marij uana laws will still apply to persons under age 21 .
• The open and public consumption of marijuana products (by anyone) will remain
illegal , but open and publ ic display of marijuana products is now legal.
City Council Minutes January 28, 2013 Page 3
• The definition of marijuana will be expanded to include marijuana products such
as edible products, ointments, and tinctures.
• The code's current prohibition of all drug paraphernalia must be corrected.
There was no public comment, and no questions or discussion by Council.
Mayor DiTullio closed the public hearing .
Motion by Mr. Reinhart to approve Council Bill No. 02-2013, an ordinance amending
Sections 16-131 and 16-133 of the Wheat Ridge Code of Laws on second reading, and
that it takes effect upon adoption and signature of the Mayor as provided by Section
5.11 of the Charter; seconded by Mr. Starker; carried 8-0.
Mr. Dahl informed the Mayor that the public hearings for Item 3 and Item 4 could be
combined since they have the same applicant. Separate motions would be required.
~ Resolution No. 06-2013-Authorizing the execution of an Agreement with Colorado
Plus Liquid Art Works, Inc. for participation in the Enhanced Sales Tax Incentive
Program (ESTIP) rebating 50% of the Enhanced Sales Tax for a period of five years for
the remodel of a restaurant at 6995 W. 38 1h Ave. in an amount not to exceed $76,200
4. Resolution No. 07-2013 -Authorizing the execution of an Agreement with Colorado
Plus Liquid Art Works Inc. to participate in the Wheat Ridge Business Development
Zone Program for a rebate of 100% of the eligible Use Tax in association with the
remodel of a restaurant at 6995 W . 38 1h Ave. in Wheat Ridge.
Mayor DiTullio opened the public hearing.
Ms. Davis introduced the items and read the explanations. These rebate programs
were discussed by Council at the January ih Study Session.
There was no staff presentation.
Eugene Kahng, owner of Colorado Plus, thanked the Council for listening to this case
and considering it. He plans to bring some good business into the City.
There was no public comment.
Mayor DiTullio closed the public hearing.
Motion by Ms. Davis to approve adoption of Resolution No. 06-2013, a resolution
authorizing the execution of an agreement with Colorado Plus Liquid Art Works, Inc. for
participation in the Enhanced Sales Tax Incentive Program rebating 50% of the
City Council Minutes January 28, 2013 Page4
enhanced sales tax for a period of five years for the remodel of a site at 6995 W. 38th
Avenue in an amount not to exceed $76,200; seconded by Mr. Starker; carried 8-0.
Motion by Ms. Davis to approve Resolution No. 07-2013, a resolution authoring the
execution of an agreement for Colorado Plus Liquid Art Works Inc. to participate in the
Wheat Ridge Business Development Zone Program for a rebate of 100% of the eligible
use tax in association with the remodel of a restaurant at 6995 West 381h Avenue in
Wheat Ridge; seconded by Mr. Reinhart;
Mr. Hahng confirmed that he was the owner of the building.
Absent any staff report or Council discussion, Mr. Stites reminded the assembly that we
have many older buildings in the City. Not only do they need to be updated and
upgraded for code purposes, they also don't have handicapped accessibility or sprinkler
systems. This creates a real financial hardship for potential new owners so it is good to
have some incentives to get things going --otherwise we are going to be staring at old
vacant buildings for a long time. Mrs. Jay echoed support for these incentive programs .
The motion carried 8-0.
DECISIONS, RESOLUTIONS AND MOTIONS
~ Motion to reconsider the Council's Decision on the Rezoning application (Case
No . WZ-12-08/Rock)
Mr. DeMott introduced Item #5. He thanked Council for the opportunity to speak and
explained why he approved of the rezoning of 12600 W . 42"d Avenue.
No motion to reconsider was made and no action was taken.
6 . Motion to consider the Findings and Decision prepared for Zoning Application
(Case No. WZ-12-08/Rock)
Mrs. Langworthy introduced Item #6. Mr. Dahl referenced the findings in the packet that
are based on material presented at the public hearing. There was no discussion.
Motion by Mrs. Langworthy to approve the Findings and Decision in Case No. WZ-12-
08/Rock; seconded by Mr. Reinhart; carried 6-2, with Councilmembers DeMott and
Stites voting no.
CITY MANAGER'S MATTERS none
CITY ATTORNEY'S MATTERS none
CITY CLERK'S MATTERS none
City Council Minutes January 28, 2013 Page 5
ELECTED OFFICIALS' MATTERS
Joe DeMott addressed some comments that were made about MU-N zone district. He
still thinks the wrong decision was made on the Rock rezoning .
Mike Stites' positive thing: He still sees kids walking around in the cold with no coats.
Please check your neighborhood to see if there are any children who need coats.
Bud Starker recognized Mr. Lloyd Levy, who has resigned from the Election
Commission, and thanked him for his service during a challenging time.
Mayor DiTullio asked councilmembers to observe the Council Rule about raising
their hands to be acknowledged before they speak. It will help him in running the
meetings.
-He mentioned that he will be meeting with the pastor of Sts . Peter & Paul to see if he
can get him interested in the faith-based community efforts.
-He announced a Housing Authority appointment coming up in District 1. He has 4
applications so far. He gave Council a "heads-up" that he will be talking to all the
applicants and probably won't have a nomination ready for the packet. He will
likely announce it the night of the appointments.
-He thanked Sue Schaffer and Cheri John for participating in a town meeting Saturday.
-The Jefferson Center for Mental Health (based in Wheat Ridge) will be doing a major
fund raiser in April because their funding has been cut so drastically. The Mayor
will have more details at the next study session .
The Mayor announced that after a recess the scheduled Special Study Session would
begin at 8:00 on the dais .
Meeting adjourned at 7:52 pm .
APPROVED BY CITY COUNCIL ON February 11, 2013 BY A VOTE OF __ to __
Davis Reinhart, Mayor pro tern
The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e.
they contain a record of what was done at the meeting , not what was said by the
members. Recordings and DVD's of the meetings are available for listening or viewing
in the City Clerk 's Office , as well as copies of Ordinances and Resolutions .
~ j"
...... J ~ City of • ~WheatRi_dge
ITEM NO:~
DATE: February 11 , 2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: COUNCIL BILL NO. 01-2013-AN ORDINANCE APPROVING
THE REZONING OF PROPERTY LOCATED AT 4335
HARLAN STREET FROM RESTRICTED COMMERCIAL (RC)
TO MIXED USE-NEIGHBORHOOD (MU-N) (CASE NO.
WZ-12-1 0/FERNANDEZ)
[gJ PUBLIC HEARING
D BIDS/MOTIONS
D RESOLUTIONS
ISSUE:
D ORDINANCES FOR 1ST READING (1/14/2013)
[gj ORDINANCES FOR 2N° READING (2 /11/2013)
D NO
Q(Wwlf14_
City Manager
The applicant is requesting approval of a zone change from Restricted Commercial (RC) to Mixed
Use-Neighborhood (MU-N) for property located at 4335 Harlan Street.
The proposed rezoning area includes one parcel , the total size of which is approximately
0.29 acres. The purpose of the zone change is to expand possible uses for the property including
the option of converting the existing structure back to a residential occupancy.
At this time, the applicant is not proposing any new development or modifications to the site. If
the property is redeveloped in the future under the proposed MU-N zoning, an administrative site
plan review would be required to confirm that proposed development meets the standards of the
mixed use zone district.
PRIOR ACTION:
Planning Commission heard the request at a public hearing on December 6 , 2012 and
recommended approval for the following reasons:
Case No . WZ-12-10/Fernandez
Council Action Form
February 11 , 2013
Page2
1. The proposed zone change will not adversely impact the public health, safety, or welfare.
2. The proposed zone change is consistent with the goals and objectives of the City's
Comprehensive Plan.
3. The proposed zone change is compatible with the surrounding area.
There were no recommended conditions of approval. One neighbor provided testimony and did
not object to the request. The Planning Commission staff report and meeting minutes are attached.
FINANCIAL IMPACT:
The proposed zone change is not expected to have a direct financial impact on the City. Fees in
the amount of $1 ,086.25 were collected for the review and processing of Case No. WZ-12-1 0.
BACKGROUND:
The property is located at 4335 Harlan Street in the northeast quadrant of the City, three lots south
ofW. 44th Avenue. The property is currently zoned Restricted Commercial (RC) which allows for
various types of office uses and a limited range of neighborhood-oriented retail uses .
The primary structure on the property was originally built as a single family home in 1954. Since
that time, the building has been converted for commercial use. A Certificate of Occupancy issued
in 1975 indicates that commercial uses have existed since at least that time. Most recently, the site
served as offices for insurance and financial planning businesses. The property retains a
residential appearance with a landscaped front yard and mature trees.
Surrounding Land Us es .
The site is surrounded to the north, south, and east by properties that are also zoned commercially.
On Harlan Street between W . 43rd and W. 44th Avenues, all but one property is zoned RC. Many
of the properties on this block are converted residences and include businesses such as a dental
office, antique shop, acupuncturist, and offices for an electrician and home cleaning service.
Immediately to the north of the subject lot is a single family home zoned RC.
At the comer of Harlan and W. 44th Avenue are two larger commercial parcels including a Wells
Fargo bank and a pawnbroker. Behind the subject site to the west is a residential neighborhood
zoned Residential-Two (R-2) and Residential-Three (R-3).
Current and Proposed Zoning
The current and proposed zone districts are very similar as RC and MU-N were both established to
provide for neighborhoods serving commercial uses. A significant difference, however, is in the
treatment of residential uses. In the RC zone district, residential uses are permitted on a very
limited basis per section 26-626 of the City code. Existing residential uses may continue, but new
residential uses must be an accessory to a commercial use. Because the subject property was
previously converted entirely to a commercial use, it cannot be converted back to a primary
residential use under the current RC z oning.
Council Action Form
February 11,2013
Page 3
Unlike a Restricted Commercial designation, a new residence is considered a permitted use in the
Mixed Use-Neighborhood zone district. The applicant has expressed a desire to convert the
subject property back to a residential occupancy. The MU-N zoning will allow for the desired
residential use and will also preserve the possibility of live/work or commercial uses for future
tenants.
Guiding Documents
The proposed zoning is consistent with the policies and goals of the City's comprehensive plan-
Envision Wheat Ridge. The plan describes Harlan Street as a Neighborhood Commercial Corridor
which is envisioned as a small-scale, pedestrian-friendly, mixed-use corridor. A zone change to
MU-N on the subject property supports City goals by encouraging a mix of land uses. By
allowing residential uses, the zoning expands housing options for those seeking to live in a mixed
use environment. By continuing to allow commercial uses, the site remains compatible with the
area and supports the development of a vibrant commercial corridor.
Review Process
The application has been through the standard referral to City departments and outside agencies.
There were no objections, and no utility upgrades are required. At this time, the applicant is not
proposing any redevelopment of the property; a separate referral process would be required in the
future if redevelopment was to occur.
RECOMMENDED MOTION:
"I move to approve Council Bill No. 01-2013, an ordinance approving a rezoning of property
located at 4335 Harlan Street from Restricted Commercial (RC) to Mixed Use-Neighborhood
(MU-N), on second reading and that it take effect 15 days after final publication, for the following
reasons:
Or,
1. City Council has conducted a proper public hearing meeting all public notice requirements
as required by Section 26-1 09 of the Code of Laws.
2. The requested rezoning has been reviewed by the Planning Commission, which has
forwarded its recommendation.
3. The requested rezoning has been found to comply with the "criteria for review" in Section
26-112-E of the Code of Laws."
"I move to deny Council Bill No. 01-2013, an ordinance approving a rezoning of property located
at 4335 Harlan Street from Restricted Commercial (RC) to Mixed Use-Neighborhood (MU-N) for
the following reason(s):
1. ...
and direct the City Attorney to prepare a Resolution of Denial, to be scheduled for Council
consideration at the next available regular business meeting."
Council Action Form
February 11 , 2013
Page4
REPORT PREPARED/REVIEWED BY:
Lauren Mikulak, Planner I
Meredith Reckert, Senior Planner
Kenneth Johnstone, Community Development Director
ATTACHMENTS:
1. Council Bill No. 01-2013
2. Planning Commission StaffReport
3. Planning Commission Meeting Minutes, December 6 , 2012
CITY OF WHEAT RIDGE
INTRODUCED BY COUNCIL MEMBER JAY
COUNCIL BILL NO. 01
ORDINANCE NO. ___ _
Series of 2013
TITLE: AN ORDINANCE APPROVING THE REZONING OF PROPERTY
LOCATED AT 4335 HARLAN STREET FROM RESTRICTED
COMMERCIAL (RC) TO MIXED USE-NEIGHBORHOOD (MU-N)
(CASE NO. WZ 12-10/FERNANDEZ)
WHEREAS, Chapter 26 of the Wheat Ridge Code of Laws establishes
procedures for the City's review and approval of requests for land use cases; and,
WHEREAS, Arturo Fernandez has submitted a land use application for approval
of a zone change to the Mixed Use-Neighborhood zone district for property located at
4335 Harlan Street; and,
WHEREAS, the City of Wheat Ridge has adopted a comprehensive plan-
Envision Wheat Ridge-which calls for a mix of land uses along neighborhood corridors
such as Harlan Street; and,
WHEREAS, the City of Wheat Ridge Planning Commission held a public hearing
on December 6, 2012 and voted to recommend approval of rezoning the property to
Mixed Use-Neighborhood (MU-N) ,
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WHEAT RIDGE, COLORADO:
Section 1. Upon application by Arturo Fernandez for approval of a zone change
ordinance from Restricted Commercial (RC) to Mixed Use-Neighborhood (MU-N)
for property located at 4335 Harlan Street, and pursuant to the findings made
based on testimony and evidence presented at a public hearing before the
Wheat Ridge City Council, a zone change is approved for the following described
land:
EAST~ OF LOT 5, KAREN SUBDIVISION, COUNTY OF JEFFERSON, STATE
OF COLORADO
Section 2. Vested Property Rights. Approval of this zone change does not
create a vested property right. Vested property rights may only arise and accrue
pursuant to the provisions of Section 26-121 of the Code of Laws of the City of
Wheat Ridge.
Section 3. Safety Clause. The City of Wheat Ridge hereby finds, determines,
and declares that this ordinance is promulgated under the general police power
of the City of Wheat Ridge, that it is promulgated for the health, safety, and
Attachment 1
welfare of the public and that this ordinance is necessary for the preservation of
health and safety and for the protection of publ ic convenience and welfare . The
City Council further determines that the ordinance bears a rational relation to the
proper legislative object sought to be attained .
Section 4. Severability; Conflicting Ordinance Repealed. If any section ,
subsection or clause of the ordinance shall be deemed to be unconstitutional or
otherwise invalid , the validity of the remaining sections, subsections and clauses
shall not be affected thereby. All other ordinances or parts of ordinances in
conflict with the provisions of this Ordinance are hereby repealed.
Section 5. Effective Date. This Ordinance shall take effect 15 days after final
publication , as provided by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of 7 to 0 on
this 14th day of January, 2013 , ordered it published with Public Hearing and
consideration on final passage set for Monday, February 11, 2013 at 7:00 o'clock
p.m., in the Council Chambers , 7500 West 29th Avenue , Wheat Ridge , Colorado , and
that it takes effect 15 days after final publication .
READ, ADOPTED AND ORDERED PUBLISHED on second and final read ing by
a vote of to , this day of , 2013.
SIGNED by the Mayor on this ___ day of _______ , 2013.
ATIEST:
Janelle Shaver, City Clerk
1st publication : January 17, 2013
2 nd publication:
Wheat Ridge Transcript:
Effe ctive Dat e:·
Jerry DiTullio , Mayor
Approved as to Form
Gerald Dahl , City Attorney
"11..4~
""' J .,.. City of • rct:Wlieat~dge ~OMMUNITY DEVELOPMENT
CITY OF WHEAT RIDGE
CO~ DEVELOPMENT STAFF REPORT
TO: Planning Commission
DATE OF MEETING:
CASE NO. & NAME:
ACTION REQUESTED:
December 6, 2012
WZ-12-1 0 I Fernandez
CASE MANAGER: Lauren Mikulak
Approval of a zone change from Restricted Commercial (RC) to Mixed Use-
Neighborhood (MU-N)
LOCATION OF REQUEST: 4335 Harlan Street
APPLICANT(S): Arturo Fernandez
PROPERTY OWNER(S):
APPROXIMATE AREA:
PRESENT ZONING:
Arturo Fernandez (DBA Enrex, LLC)
12,750 Square Feet (0.29 Acres)
Restricted Commercial (RC)
PRESENT LAND USE: Converted residential structure, used most recently for professional offices
COMPREHENSIVE PLAN: Primary Commercial Corridor
ENTER INTO RECORD:
(X) CASE FILE & PACKET MATERIALS (X) COMPREHENSIVE PLAN
(X) ZONING ORDINANCE (X) DIGITAL PRESENTATION
WCATIONMAP
Case No. WZ-1 2-10 I Fernandez Attachment 2
SITE
All notification and posting requirements have been met; therefore , there is jurisdiction to hear this case.
I. REQUEST
Case No. WZ-12-10 is an application by Arturo Fernandez requesting approval of a zone change from
Restricted Commercial C) to Mixed Use-Neighborhood (MU-N) for property located at 4335 Harlan
Street Exhibit 1 lm rovement Survey Plat .
The roposed rezoning area includes one parcel , the total area of which is approximately 0.29 acres
hi bit 2, Aerial . The purpose of the zone change is to expand possible uses for the property
including the option of converting the structure back to a residential occupancy.
II. EXISTING CONDITIONS
Subject Property
The property is located at 4335 Harlan Street which is in the northeast quadrant of the City, three lots
south ofW. 44th Avenue . The property is currently zoned Restricted Commercial (RC) which allows
for various types of office uses including administrative, professional and personal services . The RC
zone district also provides for a limited range of retail uses which are neighborhood oriented ; it is not
intended to include general retail uses that serve the community or region, and it does not allow higher
impact uses such as wholesaling , warehousing , or outside storage or display.
The subject property is part of Karen Subdivision and is 12 ,750 square feet (0.29 acres) in size. The
primary structure on the property was originally built in 1954 as a single family home. Since that time,
the building has been converted for commercial use. A Certificate of Occupancy issued in 1975
indicates that commercial uses have existed since at least that time. Most recently , the site served as
offices for insurance and financial planning businesses. The landscaped front yard has been retained ; a
wide driveway and paved backyard have provided off-street parking for commercial tenants Exhibit 3,
ite Photos.
Surrounding Zoning and Land Use
The site is currently zoned Restricted Commercial RC and is surrounded to the north , south, and east
by other properties zoned commercially hibit 4, Zoning Ma . Between W. 43rd and W. 44th
A venues, all but one property on Harlan is zoned RC. Many of the properties on this block are
converted residences and include businesses such as a dental office, antique shop, acupuncturist, and
offices for an electrician and home cleaning service. The property immediately to the north of the
subject lot is zoned RC and is used as a single family home.
At the comer of Harlan and W. 44th Avenue are two larger lots with split zoning: Commercial-One
(C-1) and RC. These parcels include a Wells Fargo bank and a pawnbroker. Behind the subject site to
the west is a residential neighborhood zoned Residential-Two (R-2) and Residential-Three (R-3).
Ill. PROPOSED ZONING
The applicant is requesting the property be rezoned to Mixed Use-Neighborhood (MU-N), a zone
district that is generally located along neighborhood main streets and at neighborhood commercial
centers. The zone district is established to encourage medium density mixed use development in
C ase No. WZ-1 2-10 I Fernandez 2
which residential and civic uses are permitted, in addition to a limited range of neighborhood-serving
commercial and retail uses.
The MU-N and RC zone districts are very similar as they both allow neighborhood serving commercial
uses. A significant difference, however, is in the treatment of residential uses. In the RC zone district,
residential uses are permitted on a very limited basis per section 26-626 of the city code. Existing
residential uses may continue, but new residential uses must be accessory to a commercial use.
Because the subject property was previously converted entirely to a commercial use, it cannot be
converted back to a primary residential use under the current RC zoning.
Unlike RC, in the MU-N zone district new residences are permitted uses (including single-family
homes). The applicant has expressed a desire to convert the subject property back to a residential
occupancy. The MU-N zoning will allow for the desired residential use and will also preserve for
future tenants the possibility of live/work or commercial uses.
The following table compares the proposed and existing standards that apply to the subject property.
In general , the MU-N and RC zone districts are also very similar in terms of development standards
with very slight differences in the setback and lot coverage requirements. Because the subject block of
Harlan Street is located in the Traditional Overlay of the Architectural and Site Design Manual, the
RC and MU-N zone districts are also very similar in terms of architectural standards.
u Allows new residential, commercial,
or mixed uses
Allows limited commercial and existing
residential uses
Arelalteetaral
taadards
Bulldial Beipt <• )
BaUd-to Area
(aloac hat lot e)
"" .._ -··
Side ...... ... *
Side ek,
Rear letbaek, west
Determined by mixed use code Determined by Architectural and Site
Design Manual (ASDM)
35 feet ifbuilding has residential use 35 feet if building has residential use
50 feet for all other buildings 50 feet for all other buildings
0-12 feet
(60% ofthe build-to area shall
contain building mass)
0 feet
0 feet
I 0 feet for 1-2 story
15 feet for 3 story
20 feet for 4 story
0-12 feet
(60% of the build-to area shall
contain building mass)
5 feet per story (0 feet if nonflammable)
5 feet per story (0 feet if nonflammable)
1 0 feet + 5 feet per add' I story
• Although the adjacent property to the north contains a single-family home,
enhanced setbacks do not apply because the adjacent lot is zoned commercially
(RC). Under the current and proposed zoning, residential transitions only apply
when an adjacent lot is zoned residentially or agriculturally and contains a
single-or two-family home. Residential transitions do apply along the western
property line as shown above.
Case No. WZ-12-10 1 Fernandez 3
( 111/{/1 /1, l/ \ll -'\ I{C "ith .\SIHI
Lot Coverage (ma ) 90% for mixed use 80%
85% for single use
Landscape I Open 10% for mixed use 20%
Space (min) 15% for single use
IV. ZONE CHANGE CRITERIA
Staff has provided an analysis of the zone change criteria outlined in section 26-122.E. The Planning
Commission shall base its recommendation in consideration of the extent to which the following
criteria have been met:
1. The change of zone promotes the health, safety, and general welfare of the community and
will not result in a significant adverse effect on the surrounding area.
The change of zone promotes the health, safety, and general welfare ofthe community and will not
result in a significant adverse effect on the surrounding area. As outlined in the section above, the
existing and proposed zone districts have similar development standards and permitted commercial
uses.
While the MU-N zone district will expand use options by allowing for residential uses, these are
generally considered to be less intensive than commercial uses. The MU-N zoning is expected to
add value to the subject property while maintaining consistency with the character of the area.
Staff concludes that this criterion has been met.
2. Adequate infrastructure/facilities are available to serve the types of uses allowed by the
change of zone, or the applicant will upgrade and provide such where they do not exist or are
under capacity.
Adequate infrastructure currently serves the property, and no development is proposed at this time.
If the property is redeveloped in the future under MU-N zoning, a site plan review application will
be required and referred to all impacted utility agencies. ln the event that current capacity is not
adequate for future development or for a change in use, the property owner/developer will be
responsible for utility upgrades.
Staff concludes that this criterion has been met.
3. The P lanning Commission shall also fmd that at least one (1) of the fo ll owing conditions
exists:
a. The change of zone is in conformance, or will bring the property into conformance, with
the City of Wheat Ridge comprehensive plan goals, objectives and policies, and other
related policies or plans for the area.
Case No. WZ-12-10 I Ferna ndez 4
The proposed zoning is consistent with the policies and goals of the City's 2009 comprehensive
plan-Envision Wheat Ridge. The plan describes Harlan Street as a Neighborhood Commercial
Corridor which is envisioned as small-scale, pedestrian-friendly, mixed-use corridor. Although
Harlan is classified as a collector, in the subject block the street is designed to feel walkable
and neighborhood-oriented with detached sidewalks, patterned pavers, and several street trees.
By encouraging a mix of land uses, a zone change to MU-N on the subject property supports
several City goals. By allowing residential uses, the zoning will expand housing options for
those seeking to live in a mixed use environment. By continuing to allow commercial uses, the
site remains compatible with the area and supports the development of a vibrant commercial
corridor.
Staff concludes that this criterion has been met.
b. The existing zone classification currently recorded on the official zoning maps of the City
of Wheat Ridge is in error.
Staff has not found any evidence of an error with the current Restricted Commercial (RC)
zoning designation as it appears on the City's zoning maps.
Staff concludes that this criterion is not applicable.
c. A change of character in the area has occurred or is occurring to such a degree that it is
in the public interest to encourage redevelopment of the area or to recognize the changing
character of the area.
Staff finds no evidence of any significant changes in the area. The zone change request from
RC to MU-N neither responds to nor results in a notable change of character.
Staff concludes that this criterion is not applicable.
d. The proposed rezoning is necessary in order to provide for a community need that was
not anticipated at the time of the adoption of the City of Wheat Ridge comprehensive
plan.
The proposed rezoning does not relate to an unanticipated need.
Staff concludes that this criterion is not applicable.
V. NEIGHBORHOOD MEETING
Prior to submittal of an application for a zone change, the applicant was required to hold a
neighborhood input meeting in accordance with the requirements of section 26-1 09.
A meeting for neighborhood in ut was held on October 16, 2012. No one from the neighborhood
attended the meeting hibit 6 Nei hborhood Meetin Notes .
Case No. WZ-12-10 I Fernandez 5
VI. AGENCY REFERRAL
All affected service agencies were contacted for comment on the zone change request and regarding
the ability to serve the property. Specific referral responses follow:
Wheat Ridge Public Works: No concerns.
Xcel Energy: No objections, contingent upon maintaining all existing rights and ability for future
expansion.
Wheat Ridge Sanitation District: No objections; modifications to sanitary service will be
responsibility of owner depending on future uses.
Comments received relate only to the zone change request. No comment was received from the water
district, fire district, Economic Development Division, or Building Division. Referral recipients are
advised that no comment received indicates having no objections or concerns regarding the proposal.
A separate referral process would be required in the future if redevelopment was to occur. At this
time, the applicant is not proposing any redevelopment of the property.
VII. STAFF CONCLUSIONS AND RECOMMENDATION
Staff concludes that the proposed zone change promotes the health, safety and general welfare of the
community and will not result in a significant adverse effect on the surrounding area. Staff further
concludes that utility infrastructure adequately serves the property, and the applicant will be
responsible for upgrades, as needed, with future development or change in use. Finally, staff
concludes that the zone change is consistent with the Comprehensive Plan by promoting a mix of uses
along a neighborhood commercial corridor.
Because the zone change evaluation criteria support the zone change request, staff recommends
approval of the request.
VIII. SUGGESTED MOTIONS
Option A:
"I move to recommend APPROVAL of Case No. WZ-12-1 0 , a request for approval of a zone change
from Restricted Commercial to Mixed Use-Neighborhood, for property located at 4335 Harlan Street,
for the following reasons :
1. The proposed zone change will not adversely impact the public health, safety, or welfare.
2 . The proposed zone change is consistent with the goals and objectives of the City 's
Comprehensive Plan
3 . The proposed zone change is compatible with the surrounding area."
Case No. WZ-1 2-10 I Ferna n dez 6
Option 8:
"I move to recommend DENIAL of Case No. WZ-12-10, a request for approval of a zone change from
Restricted Commercial to Mixed Use-Neighborhood, for property located at 4335 Harlan Street, for
the following reasons:
1.
2.
3. "
Case No. WZ-12-10 I Fernandez 7
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EXHIBIT 2: AERIAL IMAGE
Case No. WZ-12-10 I Fernandez 9
EXHIBIT 3: SITE PHOTOS
A view of the subject property looking west. The structure was built as a home and still retains a
residential appearance with mature landscaping in the front yard. The freestanding sign that appears in
this picture was the only indication that the property is zoned commercially; it has since been removed.
The driveway on the southern side of the property provides access to the rear of the property which has
been providing off-street parking for commercial tenants.
Case No. WZ-12-10 I Fernandez 10
This picture was taken after leaves had fallen and provides a better view of the structure's front fa~ade.
The lot to the north is a single family home which is zoned Restricted Commercial (RC).
The properties to the south (left) are also zoned Restricted Commercial. Many of the properties are
converted residences which are now used for small businesses and office space.
Case No. WZ-12-10 I Fernandez II
EXHIBIT 4: ZONING MAP
Case No. WZ-12-10 I Fernandez 12
EXHIBIT 5: LETTER OF REQUEST
October 19, 2012
City of Wheat Ridge Community Development
7500 W. 29'" Ave.
Wheat Ridge, CO 80033
Re: 4335 Harlan St . -Zone change request
Submittal Checklist Zone Change, Item #8
1 am requesting the zoning for this property to be changed from Restricted Commercial
(RC) to Mixed Use-Neighborhood (MU-N). The purpose of the rezone is to expand
possible uses for the property including the option of converting the structure back to a
residential occupancy.
There are minimal effects as a result to this zone change. Items not affected by this are:
• Present and future effect on e)(isting zone districts, development and
physical character of the area.
• Access to the area, traffic patterns and impact of the requested zone.
• Availability of utilities.
• Present and future effect on public facilities and services, such as fire,
pollee, water, sanitation, roadways, parks, schools, etc.
a;p
Arturo Fernandez
Case No. WZ-12-10 I Fernandez 13
EXHIBIT 6: NEIGHBORHOOD MEETING NOTES
l'iEIGHBORHOOD 1\IEETING :'iOTES
Attt-nding Staff:
Location of Meeting:
Property Address:
Pr·oputy Owner & Applicant:
Ex.istine Zoning:
Existing Comp. Plan:
Existing Site Conditions:
October 16 2012
Lauren Mikulak Planner I
City of Wheat Ridge Municipal Building
7500 W . 29th Avenue
Wheat Ridge, CO 80033
4335 Harlan Street
Arturo Fernandez
Yes
Restricted-Commercial (R -C)
Primary Commercial Corridor
The property is located at 4335 Harlan Street in the northeast quadrant of the City. The site is zoned
Restricted Commercial (RC) and is surrounded to the north, south, and east by otht'r properties zoned
RC and containing residential and commercial uses . Behind the subject site to the west is a residential
neighborhood zoned Residential-Two (R-2) and Residential-Three (R.-3).
Based on Jefferson County records , the subject property is 12.750 square feet (0 .29 acres). The primary
structure on the property was originally built in 1954 as a ingle family home. Since that time, the
building has been converted for commercial use.
Applicant/<hvner Preliminary Proposal:
The applicant is proposing to rezone the property from Restricted Commercial (RC) to Mixed Use-
Neighborhood (MU-. The purpose of the rezone is to expand possible uses for the property. including
the option of converting the structure back to a residential occupancy.
The following is a summary of the nei&hborhood meetine:
• Staff and the applicant attended the meeting. No other members of the public attended the
neighborhood meeting. After waiting 20 minutes. the meeting was adj ourned.
• Prior to the meeting, staff received two phone calls from neighbors who had received the meeting
notification in the mail. There were no objections to the applicant· s proposal
Case No. WZ-12-10 I Fernandez 14
~~4~
.... "' ity of
:P'VVheatRl_dge
PLANNING COMMISSION
Minutes of Meeting
December 6, 2012
1. CALL THE MEETING TO ORDER
The meeting was called to order by Chair TIMMS at 7:02p.m. in the City Council
Chambers of the Municipal Building, 7500 West 29th Avenue, Wheat Ridge, Colorado.
2. ROLL CALL OF MEMBERS
Commission Members Present:
Commission Members Absent:
Staff Members Present:
3. PLEDGE OF ALLEGIANCE
4. APPROVE ORDER OF THE AGENDA
Anne Brinkman
Alan Bucknam
Monica Duran
Scott Ohm
Steve Timms
Amanda Weaver
Dick Matthews
Tracy Guildner
Lauren Mikulak, Planner I
Meredith Reckert, Senior Planner
Sally Payne, Senior Planner
Deborah Baker, Recording Secretary
It was moved by Commissioner OHM and seconded by Commissioner BUCKNAM
to approve the order of the agenda. Motion carried 6-0.
5. APPROVAL OF MINUTES -November 1, 2012
It was moved by Commissioner BUCKNAM and seconded by Commissioner OHM
to approve the minutes of November 1, 2012, as written. Motion carried 6-0.
6. PUBLIC FORUM (This is the time for any person to speak on any subject not
appearing on the agenda.)
No one wished to speak at this time.
Planning Commission Minutes
December 6, 20 12
Attachment 3
- 1 -
7. PUBLIC HEARING
A. Case No. WZ-12-10: An application filed by Arturo Fernandez for approval of a zone
change from Restricted Commercial (RC) to Mixed Use Neighborhood (MU-N) for the
property located at 4335 Harlan Street.
This case was presented by Lauren Mikulak. She entered into public record the case
file , the zoning ordinance, the Comprehensive Plan, and the digital presentation. The
property is within the City of Wheat Ridge and all posting requirements have been
met. The Planning Commission does have jurisdiction to hear this case. She reviewed
the staff report and digital presentation. The purpose of the zone change is to expand
possible uses for the property, including the option of converting the structure back to
a residential occupancy. Staff recommends approval of the zone change.
Commissioner OHM asked if under the MU-N zoning the applicant be required to
provide a tO-foot wide buffer on the west side ofthe property which is adjacent to
residentially zoned. Ms. Mikulak replied that development standards only apply to
new developments, and ifthere were to be new development on the property, the 10-
foot wide setback would apply.
Commissioner OHM stated that he is concerned about the narrow 8.9 foot wide drive
aisle on the south side of the property. Ms. Mikulak confirmed that it is substandard to
the current standards for a drive aisle. If the property is redeveloped in the future
current standards would need to be met.
In response to Commissioner OHM 's question, Ms. Mikulak confirmed that this would
be a nonconforming site design.
Ms. Reckert added that this was sent out on referral and a negative response was not
received from the fire department. If there had been problems in the past they would
have likely reported it.
Arturo Fernandez
4335 Harlan St., Wheat Ridge, CO
The applicant stated that the carport is on the property line, but he worked it out with the
neighbors. He explained that the narrow drive is not an issue since he does not intend to
use it regularly. He intends to maintain the property, upgrade it, and keep it nicely
landscaped.
Chair TIMMS opened the public hearing.
John Lang
4375 Harlan St., Wheat Ridge, CO
Planning Commission Minutes
December 6, 2012
-2 -
Mr. Lang stated that his only objection is that the backyard was paved by the previous
owner and when it rains his property gets the excess water runoff. He would like to see
some kind of drainage system put in to take care of the water problem.
In response to Commissioner BRINKMAN 's question, Ms. Mikulak replied that Mr.
Lang resides in the single family home to the north.
Chair TIMMS closed the public hearing.
It was moved by Commissioner BUCKNAM and seconded by Commissioner
BRINKMAN to recommend approval of Case No. WZ-12-10, a request for approval
of a zone change from Restricted Commercial to Mixed Use-Neighborhood, for
property located at 4335 Harlan Street, for the following reasons:
1. The proposed zone change will not adversely impact the public health,
safety, or welfare.
2. The proposed zone change is consistent with the goals and objectives of
the City's Comprehensive Plan.
3. The proposed zone change is compatible with the surrounding area.
Commissioner BRINKMAN commented that the Planning Commission does not have a
mandate to address Mr. Lang's problem with water runoff from the applicant 's property as
a part of this case since he is not changing the structure or doing any redevelopment. She
recommended that he work with the property owner and see if there is some mitigation he
would be willing to do.
Motion carried 6-0.
Ms. Mikulak said that this case will go to City Council for first reading on January 14 ,
2012.
B. Case No. WPA-12-01: A resolution adopting an addendum "3-Mile Plan," to the
City of Wheat Ridge Comprehensive Plan.
This case was presented by Sally Payne, Senior Planner. The state statutes require that the
Three-Mile Plan be updated annually. The Planning Commission is being asked to adopt the
Three-Mile Plan as an amendment to the Wheat Ridge Comprehensive Plan.
The Plan need to incorporate any newly annexed land , City boundary changes, or recent
revisions to the City 's Comprehensive Plan . Since the adoption of the last Three-Mile Plan
in 20 II , the City disconnected a parcel of land between Independence Street and Garrison
Street at 50th A venue to be annexed into the City of Arvada.
It was moved by Commissioner WEAVER and seconded by Commissioner DURAN to
adopt the 2012 Three-Mile Plan as an addendum to the CitY's Comprehensive Plan.
Motion carried 6-0.
Planning Commission Minutes
December 6 , 20I2
-3 -
,.~A~
~ ~ r City of •
:P'WheatRi_dge
ITEM NO :~
DATE: February 11 ,2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: RESOLUTION NO. 10-2013 - A RESOLUTION AMENDING
THE FISCAL YEAR 2013 BUDGET TO REFLECT THE
APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIATION FOR THE RE-APPROPRIATION AND
RE-ENCUMBRANCE OF 2012 FISCAL YEAR
ENCUMBERED FUNDS IN THE AMOUNT OF $802,682.32
D PUBLIC HEARING
D BIDS/MOTIONS
~ RESOLUTIONS
QUASI-JUDICIAL:
ISSUE:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2ND READING
D YES ~ NO
i!~
There are 35 open purchase orders from the 2012 budget that need to be carried over into the 2013
budget. Each purchase order is associated with a specific project that was not fully completed in the
2012 fiscal year. The funds which were encumbered for these purchase orders were transferred to
the unreserved fund balance of the relevant fund when the purchase orders were closed. To
continue these projects in 2013, a supplemental budget appropriation in the amount of$802,682.32
is necessary to allow transfer of these funds into specific budget line items in the 2013 Budget.
PRIOR ACTION:
None
FINANCIAL IMPACT:
A supplemental budget appropriation is requested in the amount of $802 ,682.32. When the
purchase orders were closed on December 31 , 2012 the funds encumbered for those purchase orders
were transferred to the unreserved fund balance in each of the funds listed below. Therefore, there
are adequate funds in the various unreserved fund balances to meet this request and there will not be
a net negative effect to the unreserved fund balances. A detailed list of open purchase orders for
2012 is attached. The funds will be distributed as follows:
V :\Fom1s\CAFtemplate
Council Action Form
February II 2013
Page2
General Fund $295,882.I9
Capital Investment Fund $324,597.60
Open Space Fund $ 35,908.53
Conservation Trust Fund $I46,294.00
Total: $802,682.32
BACKGROUND:
Swanhorst & Company LLC, the City's independent auditor, included the following note and
recommendation in their 2004 Audit Management Letter dated March 25, 2005:
The City currently utilizes encumbrance accounting. State budget law requires the re-
appropriation of purchase orders and projects for each new budget year. While the City is a home-
rule City and is not required to follow the State law, current practice throughout Colorado does not
include the use of encumbrances. We recommend that the City consider utilizing generally
accepted accounting principles (GAAP) for its budgeting basis. This will allow the City to use a
single basis of accounting and simplify the budgeting and accounting processes.
City Council adopted the 2004 Comprehensive Annual Financial Report on August 8, 2005 and
approved a motion to direct staff to implement this recommendation.
RECOMMENDATIONS:
Staff recommends approval ofthe supplemental budget appropriations.
RECOMMENDED MOTION:
"I move to approve Resolution No. I0-2013 -A resolution amending the Fiscal Year 20I3 Budget
to reflect the approval of a supplemental budget appropriation for the re-appropriation and re-
encumbrance of the 2012 fiscal year encumbered funds in the amount of $802,682.32."
Or,
"I move to postpone indefinitely Resolution No. 10-2013, a resolution amending the Fiscal Year
20 13 Budget to reflect the approval of a supplemental budget appropriation for the re-appropriation
andre-encumbrance of the 2012 fiscal year encumbered funds in the amount of$802,682.32 for the
following reason(s) "
REPORT PREPARED AND REVIEWED BY:
Jennifer Nellis, Purchasing and Contracting Agent
Heather Geyer, Administrative Services Director
Patrick Goff, City Manager
ATTACHMENTS:
1. Resolution No. I 0-2013
2. Open Purchase Orders for 20I2
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 10
Series of 2013
TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2013 BUDGET
TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIATION FOR THE RE-APPROPRIATION AND RE-
ENCUMBRANCE OF 2012 FISCAL YEAR ENCUMBERED FUNDS
IN THE AMOUNT OF $802,682.32
WHEREAS, the City's independent auditor has recommended that the City
utilize generally accepted accounting principles (GAAP) for its budgeting basis which
requires all encumbrances to expire at year end; and
WHEREAS, 35 open purchase orders from 2012 were closed on December
31,2012;and
WHEREAS, to continue these projects in 2013 a supplemental budget
appropriation is necessary to transfer the funds from unreserved fund balances to
specific 2013 budget line items:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado, as follows:
A. The City of Wheat Ridge fiscal year 2013 Budget be amended
accordingly, specifically transferring a total of $802,682.32 from the following
unreserved fund balances to specific 2013 Budget line items as detailed in the
attached spreadsheets:
General Fund
Capital Investment Fund
Open Space Fund
Conservation Trust Fund
Total
$295,882.19
$324,597.60
$ 35,908.53
$146.294.00
$802,682.32
DONE AND RESOLVED this 11th day of February 2013.
Jerry DiTullio, Mayor
ATTEST:
Janelle Shaver, City Clerk
Attachment 1
PO/LINE ORDERED
General Fund
01-103-700-750
60769/1 12/05/12
01-103-700-750
CITY OF WHEAT RIDGE
OPEN PURCHASE ORDERS AS OF 12/31/12
DESCRIPTION
PROFESSIONAL SERVICES
ENCUMBRANCE, 2012 AUDIT FUNDS
TOTAL
OPEN QTY
1. 00
OPEN AMT
8,000.00
8,000 .00
ORIG AMT
8,000.00
VENDOR NO I NAME
21267 SWANHORST & COMPANY LLC
Description: Independent audits, performed in two segments each year, were delayed due to unscheduled implementation of several software
programs and heavier workload of finance staff in preparation for 2013 benefit programs and IRS tax reporting requirements. The second
audit for 2012 will be performed in January, 2013.
01-109-700-702
60548/1 12/31/11
01-109-700-702
CONF . & MEETING EXP.
TRAINING I STAFF ASSESSMENTS
TOTAL
1. 00 3,000 .00
3,000 .00
3,000 .00 29624 J RAMOS ASSOCIATES LLC
Description : Department-wide training not conducted in 2011 or 2012 due to staffing changes . Training will be conducted in 2013 when
staff hiring is completed and will focus on establishing an effective and efficient team . Staff assessments and follow-up will be
included with training.
01-109-700-704
60781/1 12/20/12
01-109-700-704
CONTRACTUAL SERVICES
SIGN LANGUAGE INTERPRETERS
TOTAL
1. 00 2,500 .00
2,500 .00
2,500 .00 22233 VARIOUS VENDORS
Description: Municipal Court is required to provide sign language interpreters for domestic violence counseling.
01-111-700-755
60778/1 12/13/12
01-111-700-755
COMPUTER SOFTWARE
GRANICUS UPGRADE
TOTAL
1. 00 16,365 .00
16,365.00
16,365.00 30203 GRANICUS, INC.
Description : Resolution #55-212 was approved November 26, 2012. However, Granicus could not implement the upgrade until early 2013.
01-112-700-712
60776/1 12/13/12
01-112-700-712
EMPLOYEE FUNCTIONS
GIVE-A-WOW 2012 OBLIGATIONS
TOTAL
1. 00 8,974.50
8,974.50
8,974.50 22233
Description: This represents the cash obligation to employees from the Give-A-Wow recognition program.
01-112-700-750
60716/1
01-112-700-750
Description:
PROFESSIONAL SERVICES
06/21/12 COMPENSATION SYSTEM REVIEW 1.00 13,137.50
TOTAL 13,137 .50
Completion of the Compensation Project will occur in 2013 .
33,000 .00 22032
VARIOUS VENDORS
MTN STATES EMPLOYERS COUNC
Attachment 2
1
PO/LINE ORDERED
01-117-800-806
60532/1 12/12/11
01-117-800-806
CITY OF WHEAT RIDGE
OPEN PURCHASE ORDERS AS OF 12/31/12
DESCRIPTION
COMPUTER SOFTWARE
COLLECTIONS MODULE, CITY COURT
TOTAL
OPEN QTY
1. 00
OPEN AMT
7,000.00
7,000 .00
ORIG AMT
7,000.00
VENDOR NO I NAME
22233 VARIOUS VENDORS
Description: The court collections module was not p urchased in 2012, to allow for money to be spent on implementation with the web
version of court . This implementation is anticipated for Q1 of 2013 .
01-120-700-702
60786/1 12/31/12
01-120-700-702
CONF . & MEETING EXP .
BROWNFIELDS CONFERENCE LODGING
TOTAL
1. 00 266.40
266.40
266.40 30788 EMBASSY SUITES ATLANTA
Description: Funds were encumbered to secure grant funds allocated for this conference lodging expense in May of 2013 .
01-123-700-750
60757/5
60757/6
60763/1
60783/1
01-123-700-750
11/09/12
11/09/12
11/19/12
12/27/12
PROFESSIONAL SERVICES
CHANGE ORDER #1 SOIL SAMPLING
CHANGE ORDER #2
CONSULTANT SERVICES
BROWNFIELDS GRANT CARRY-OVER
TOTAL
1. 00 886 .50 5,960 .00 30760 FAMILY ENVIRO COMPLIANCE
1. 00 4,644.00 4,644.00 30760 FAMILY ENVIRO COMPLIANCE
1. 00 15,000 .00 15,000 .00 22233 VARIOUS VENDORS
1. 00 7,081.50 7 1 081. 50 22233 VARIOUS VENDORS
27,612 .00
s
s
Description: PO# 60757 -Brownfields assessments for the property located at the SW corner of Wadsworth Blvd . and 38 th Ave . are not
complete . PO# 60763 -The RFP for a housing diversification study was put out in December of 2012 . The Agreement with Community
Strategies Institute (CSI) is awaiting City representative signatures. Work shall commence in February 2013. PO# 60783 -Grant funds
(EPA) were not fully expended in 2012. The balance will be added to (EPA) grant funds allocated for 2013 for additional locations
benefiting from brownfield assessments and testing .
01-202-700-750
60784/1 12/31/12
01-202-700-750
PROFESSIONAL SERVICES
2011 BYRNE GRANT, PHYS FITNESS
TOTAL
1. 00 19,022.00
19,022.00
19,022 .00 30785 STANARD & ASSOCIATES, INC.
Description: Due to unexpected events affecting the police staff in 2012, the program start was delayed. The program will be
implemented in 2013 using 2011 Byrne Grant funds.
01-207-650-657 RANGE SUPPLIES
60780/1 12/20/12 .380 AUTO 90 GRN JHP #53606 2 .00 574.00 574.00 22923 ULTRAMAX AMMUNITION
60780/3 12/20/12 9MM LUGER 124 GRN JHP&P #53617 1. 00 287 .00 287.00 22923 ULTRAMAX AMMUNITION
60780/5 12/20/12 .38 SPECIAL 125 GRN JHP #53720 1. 00 307.00 307.00 22923 ULTRAMAX AMMUNITION
60780!7 12/20/12 .40 S&W 180 GRN JHP #53962 2 .00 630.00 630 .00 22923 ULTRAMAX AMMUNITION
60780/9 12/20/12 .45 AUTO 230 GRN JHP #53966 2 .00 718.00 718 .00 22923 ULTRAMAX AMMUNITION
2
CITY OF WHEAT RIDGE
OPEN PURCHASE ORDERS AS OF 12/31/12
PO/LINE ORDERED DESCRIPTION OPEN QTY OPEN AMT ORIG AMT VENDOR NO I NAME
60780/11 12/20/12 .223 REM 64 GRN JSP #24448 10.00 2,430.00 2,430 .00 22923 ULTRAMAX AMMUNITION
60780/13 12/20/12 .380 AUTO 95 GRN FMJ #53608 3 .00 507.00 507.00 22923 ULTRAMAX AMMUNITION
60780/15 12/20/12 9MM LUGER 124 GRN TMJ #53651 10 .00 1,680.00 1,680 .00 22923 ULTRAMAX AMMUNITION
60780/17 12/20/12 .38 SPECIAL 125 GRN TMJ #53733 5 .00 1,080 .00 1,080 .00 22923 ULTRAMAX AMMUNITION
60780/19 12/20/12 .40 S&W 180 GRN TMJ #53652 15 .00 3,255 .00 3,255.00 22923 ULTRAMAX AMMUNITION
60780/21 12/20/12 .45 AUTO 230 GRN TMJ #53653 14.00 3,444 .00 3,444.00 22923 ULTRAMAX AMMUNITION
01-207-650-657 TOTAL 14,912.00
Description: Ammunition is typically backlogged; therefore, it was unknown in late 2012 when the order would be filled.
01-207-700-730 UNIFORMS & PROT. CLOTHING
60791/1 12/31/12 AVO 70501-188 C50 MASK 9.00 2,846.70 2,846 .70 29988 SAFEWARE INC
60791/2 12/31/12 AVO 71510-1 CBRNF12B 9.00 424.80 424.80 29988 SAFEWARE INC
60791/3 12/31/12 AVO 70501-157 9.00 .00 .00 29988 SAFEWARE INC
01-207-700-730 TOTAL 3,271.50
Description: Personal Protection Equipment (PPE) was budgeted in 2012 but not ordered until the end of the year. Delivery is
2013.
01-211-800-809
60789/1 12/31/12
01-211-800-809
OTHER MAJOR EQUIPMENT
INTOXILYZER 5000EN REPLACEMENT
TOTAL
1. 00 12,000.00
12,000.00
12,000.00 53018 CDPHE
expected in
Description: The State of Colorado initiated a program in 2011 to replace all law enforcement agencies Intoxilyzers. This equipment was
not available to the City in 2012, and is scheduled for 2013 fulfillment.
01-302-700-750 PROFESSIONAL SERVICES
60042/1 12/14/11 BIKE/PED STREETSCAPE DESIGN 1.00 8,831 .41
60658/1 08/10/12 TRAFFIC SIGNAL TIMING 1.00 1,620.00
01-302-700-750 TOTAL 10,451.41
89,917 .00
2,000.00
30658
19392
CHARLIER ASSOCIATES, INC.
MULLER ENGINEERING CO . INC
Description: PO# 60042 Bike/Ped design is a carry-over from 2011. Final draft document is currently under review with acceptance
expected in 2013. An invoice for work completed in 2012 was not received until 2013. PO# 60658 -Professional services for traffic
signal timing on 38th Ave. -Pierce to Vance, are not complete. Services will continue in 2013.
3
PO/LINE
01-303-800-807
60731/1
60748/1
01-303-800-807
ORDERED
07/26/12
10/01/12
CITY OF WHEAT RIDGE
OPEN PURCHASE ORDERS AS OF 12/31/12
DESCRIPTION
FLEET REPLACEMENT
TANDUM EQUIPMENT UPFIT
POLICE PATROL VEHICLE UPFIT
TOTAL
OPEN QTY
1. 00
4 .00
OPEN AMT
78,425.00
49,939 .88
128,364 .88
ORIG AMT
78,425 .00
49,939.88
VENDOR NO I NAME
23400
29758
LAYTON TRUCK EQUIPMENT
WIRELESS ADVANCED COMM INC
Description: PO# 60731 -Work to outfit the new tandem truck equipment was not complete at the end of 2012 . Delivery of the completed
truck occurred in January 2013. Warranty items are being addressed. P0#60748 -Upfit for 4 police patrol cars was not complete at the
end of 2012. All four vehicles were completed and delivered in January 2013 .
01-605-800-812
60759/1
60767/1
01-605-800-812
11/09/12
12/05/12
BUILDING IMPROVEMENTS
FLOATING DECK, PROSPECT LAKE
DOCK INSTALLATION PROSPECT PK
TOTAL
1. 00
1. 00
14,031.00
3,000.00
17,031.00
14,031.00
3,000.00
30761
22367
SUPERDECK MARKETING
RECREATION SYSTEMS II, INC
Description : P0#60759 -Delivery of the floating dock for Prospect Lake will be in 2013 . P0#60767 -Installation of the floating dock
will occur once the dock is received in 2013.
01-623-700-774
60775/1
60775/2
60775/3
01-623-700-774
12/12/12
12/12/12
12/12/12
FACILITY REPAIR & MAINT
16' MAXIFLEX B DIVING BOARD
SHIPPING
ADD'L SPECIAL FREIGHT CHARGES
TOTAL
1. 00
1. 00
1. 00
3,674.00
190 .00
110.00
3,974.00
3,674.00
190 .00
110 .00
8200
8200
8200
LINCOLN EQUIPMENT CO., INC
LINCOLN EQUIPMENT CO ., INC
LINCOLN EQUIPMENT CO., INC
Description: The diving board cracked causing a safety concern . The new board requires fabrication and delivery is expected in late
February 2013.
TOTAL 01 GENERAL FUND 295 ,882.19
Capital rmprovement Fund (CIP)
30-303-800-842 KIPLING PEDESTRIAN IMPROVEMENTS
60659/1 10/01/12 KIPLING TRAIL DESIGN 1.00 146,875.10
60659/2 10 /01/12 CONTINGENCY 1 .00 40,000.00
60666/1 12/05/12 HYDRO UTILITY POTHOLING 1 .00 17,570 .00
30-303-800-842 TOTAL 204,445.10
197,533 .02
40,000.00
17,570.00
30298
30298
30781
BOHANNAN HUSTON INC
BOHANNAN HUSTON INC
COLORADO UTILITY FINDERS,
Description : PO# 60659 -Contract awarded 8-13-12 for the Kipling Multi-Use Trail is in the design stage. Work continues into 2013 and
includes contingency funds. PO# 60666 -The City is waiting for a CDOT permit prior to authorizing this work .
4
PO/LINE
30-303-800-844
60031/1
60031/2
30-303-800-844
ORDERED
06/06/11
06/06/11
CITY OF WHEAT RIDGE
OPEN PURCHASE ORDERS AS OF 12/31/12
DESCRIPTION
WADSWORTH BIKE/FED TRAIL
WADS MULTI-USE TRAIL: CONTRACT
CONTINGENCY
TOTAL
OPEN QTY
1. 00
1. 00
OPEN AMT
.00
19,640.18
19,640 .18
ORIG AMT
324,113 .90
64,823 .00
VENDOR NO I NAME
30524 T&M CONSTRUCTION LLC
30524 T&M CONSTRUCTION LLC
Description : This project represents work started in 2011 .
outstanding balance .
Retainage is being held, and liquidated damages may be applied to the
30-303-800-851 PUBLIC IMPROVEMENT PROJECTS
60667/1 12/17/12 CURB, GUTTER, SIDEWALK 1.00 24,562.00
60668/1 12/17/12 PIPE WORK/INLET, 4395 XENON ST 1.00 15,580 .00
60670/1 12/17/12 STORMCEPTOR, 4395 XENON STREET 1.00 8,050 .00
30-303-800-851 TOTAL 48,192.00
24,562.00
15,580.00
8,050 .00
29886 MAJESTIC CONCRETE CONTRACT
10830 RICOR INC
30784 RINKER MATERIALS
Description: PO# 60667 - A portion of the funds for repairs to the sidewalk on Xenon behind Performance Wise have been held in an escrow
account. The ditch company delayed approval of the licensing agreement, thus work is expected to be complete by April 1, 2013. PO#
60668 and 60670 were both delayed for the same reason as stated above .
30-303-800-892 NEIGHBORHOOD REVITALIZATION
60651/1 04/30/12 ITB-12-06, CONTRACT 1 .00 .00
60651/2 04/30/12 CONTINGENCY .00 4,371.43
60651/7 04/30/12 REVERSAL OF CHANGE ORDER #1 1.00 1,559.00
60652/1 04/30/12 ITB-12-15 CONTRACT 1 .00 10,487.89
60652/2 04/30/12 CONTINGENCY 1 .00 10,902.00
30-303-800-892 TOTAL 27,320.32
59,739.50
5,973.00
1,559.00
109,015 .35
10,902.00
22611
22611
22611
22985
22985
COLORADO DESIGNSCAPES,
COLORADO DESIGNSCAPES,
COLORADO DESIGNSCAPES,
KOLBE STRIPING, INC.
KOLBE STRIPING, INC.
INC
INC
INC
Description : PO# 6065 1 -The amenities for this 38 t h Avenue improvement project have been installed, however a 2-year maintenance
agreement applies . This shall conclude in 2013 . Retainage has been held . PO# 60652 -While the striping and sign work required for
this project is complete, the vendor has not submitted invoices for the signs . Acceptance of the project will be advertised in February
2013.
30-610-800-872 AERIAL PHOTO/GIS UPDATES
60777/1 12/13/12 GIS WEBSITE ENHANCEMENT 1 .00 25,000.00 25,000.00 29866 INFINITY SOLUTIONS, INC.
30-610-800-872 TOTAL 25,000.00
Description : Actual Web Site (GIS) improvements have not yet been itemized or identified. GIS plan implementation will allow internal
and external users to access GIS data and information .
TOTAL 30 CAPITAL PROJECT FUND 324,597.60
5
PO/LINE ORDERED
Open Space Fund
32-601-800-863
60459/1 08/30/11
32-601-800-863
CITY OF WHEAT RIDGE
OPEN PURCHASE ORDERS AS OF 12/31/12
DESCRIPTION
DISCOVERY PARK PHASE III
CONTINGENCY : DISCVY PRK III
TOTAL
OPEN QTY
1. 00
OPEN AMT
27,540.83
27,540.83
ORIG AMT
46,000.00
VENDOR NO I NAME
22233 VARIOUS VENDORS
Description: Final retainage held for this project is expected to be released after the final project punch list is complete in Spring
2013.
32-601-800-866 SIGN FABRICATION PARKS/OPEN SPACE
60727/1 07/18/12 CONSTRUCTION OF PARK SIGNS 1 .00 8,367.70 50,000.00 30267 GORDON SIGN-DENVER
32-601-800-866 TOTAL 8,367 .70
Description : The final sign was scheduled for installation the week of 12/23/12, but installation was delayed due to weather. The work
will be concluded in early 2013, weather permitting.
TOTAL 32 OPEN SPACE FUND
Conservation Trust Fund
54-601-800-860
60765/1
60766/1
54-601-800-860
11/26/12
11/26/12
FACILITY IMPROVEMENTS
YOUNGFIELD RESTROOM RENOVATION
CONTINGENCY, YOUNGFIELD RESTRO
TOTAL
1. 00
1. 00
35,908.53
134,449 .00
11,845.00
146,294 .00
134,449.00
13,445 .00
Description: This project was awarded late in 2012, with completion scheduled for 2013.
TOTAL 54 CONSERVATION TRUST FUND 146,294.00
*** GRAND TOTAL *** 802,682.32
30764
22233
WHITE CONSTRUCTION GROUP
VARIOUS VENDORS
6
~ ~ ;
... ~ City of
?WheatRi_dge
ITEM NO:~
DATE: February 11 ,2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: RESOLUTION NO. 09-2013 -A RESOLUTION APPROVING
THE RENEWAL AND AMENDMENT OF AN
INTERGOVERNMENTAL AGREEMENT FOR AMBULANCE
SERVICES AMONG THE CITY OF WHEAT RIDGE, THE
WHEAT RIDGE FIRE PROTECTION DISTRICT AND
RURAL/METRO OF CENTRAL COLORADO DBA
PRIDEMARK PARAMEDIC SERVICES, LLC
0 PUBLIC HEARING
D BIDS/MOTIONS
~ RESOLUTIONS
QUASI-JUDICIAL:
n~t-P~ ief
ISSUE:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2N° READING
D YES
Effective on January 1, 2012 , an Intergovernmental Agreement (IGA) between the City of Wheat
Ridge, Wheat Ridge Fire Protection District and RuraVMetro Ambulance -Pridemark Paramedic
Services was approved by the City Council. The purpose of the IGA is to ensure the availability
of high quality emergency ambulance service within the entire corporate limits of the City of
Wheat Ridge and the response boundaries of the Fire District.
The purpose of the requested City Council action is to approve the renewal of the IGA for the
calendar year 2013 and to amend Section 2.2, Recitals and Purpose, of the IGA to include the
City of Edgewater in the defined response area for the Fire District.
PRIOR ACTION:
The Agreement was approved by City Council on October 24, 2011 , became effective on
January 1, 201 2, and was for a period of one calendar year. It can be continued for successive
one-year periods for an additional four years. Under these terms, the current IGA will expire on
December 31 ,2016 .
Council Action Form -Resolution Approving EMS Services
February 11, 2013
Page2
The Wheat Ridge Fire Protection District Board of Directors approved the original IGA, and has
also approved the renewal of the IGA for the calendar year 2013.
FINANCIAL IMPACT:
There is no direct financial impact upon the City with the approval of renewing the Agreement
for the calendar year 2013.
BACKGROUND:
It continues to be the desire of the City to ensure the availability ofhigh quality emergency
ambulance service within the entire corporate limits of the City of Wheat Ridge. This has been
accomplished through an Intergovernmental Agreement with Rural/Metro Ambulance -
Pridemark Paramedic Services. The IGA has an additional signatory, the Wheat Ridge Fire
Protection District, who also has the same desire to ensure and provide ambulance services
within their defined fire district boundaries.
RECOMMENDATIONS:
It is recommended that the City Council approve a resolution to renew the IGA for ambulance
services within the City corporate limits for the calendar year of2013.
It is also recommend that the defined response area of the Wheat Ridge Fire Protection District
be amended to include the City of Edgewater.
RECOMMENDED MOTION:
"I move to approve Resolution No. 09-2013, a resolution approving the renewal and
amendment of an Intergovernmental Agreement for an1bulance services among the City of
Wheat Ridge, Wheat Ridge Fire Protection District and Rural /Metro of Central Colorado
dba Pridemark Paramedic Services, LLC."
Or,
"I move to postpone indefinitely Resolution No. 09-2013 , a resolution approving the
renewal and amendment of an Intergovernmental Agreement for ambulance services among
the City of Wheat Ridge, Wheat Ridge Fire Protection District and Rural /Metro of Central
Colorado the following reason(s) "
REPORT PREPARED/REVIEWED BY:
Prepared by: Division Chief Joseph Cassa
Reviewed by: Police ChiefDaniel Brennan
ATTACHMENTS:
1. Resolution No. 09-2013
2. Staff Report -Pridemark Paramedic Services 201 2 Annual Review, dated February 11 , 2013
3. 2011 IGA
TITLE:
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 09
Series of 2013
A RESOLUTION APPROVING THE RENEWAL AND AMENDMENT
OF AN INTERGOVERNMENTAL AGREEMENT FOR AMBULANCE
SERVICES AMONG THE CITY OF WHEAT RIDGE, THE WHEAT
RIDGE FIRE PROTECTION DISTRICT AND RURAUMETRO OF
CENTRAL COLORADO DBA PRIDEMARK PARAMEDIC
SERVICES, LLC.
WHEREAS, the City of Wheat Ridge, Colorado (the "City), acting through its City
Council ("Council") is a home rule municipality with statutory and constitutional authority
to enact ordinances and enter into agreements for protection of the public health, safety
and welfare; and
WHEREAS, in the exercise of that authority, effective January 1, 2012, the
Council approved an Intergovernmental Agreement (the "IGA") among the City, the
Wheat Ridge Fire Protection District (the "District") and Rural Metro Ambulance -
Pridemark Paramedic Services, LLC ("Pridemark") for the provision of ambulance
services within the City boundaries; and
WHEREAS, to ensure adequate emergency ambulance service, the Council
desires to renew the IGA for an additional year for calendar year 2013; and
WHEREAS, the parties to the IGA also wish to include the City of Edgewater into
the District's defined response area for ambulance service; and
WHEREAS, Section 14.2 of the Wheat Ridge Home Rule Charter authorizes the
Council, acting by resolution or ordinance, to enter into contracts or agreements with
other governmental units or special districts for joint use of buildings, equipment,
facilities, or for furnishing or receiving commodities or services.
NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that:
Section 1. The Council hereby approves renewal of the Intergovernmental
Agreement for ambulance services between the City of Wheat Ridge, the Wheat Ridge
Fire Protection District, and Pridemark Paramedic Services, LLC for the 2013 calendar
year; the Council also approves the amendment of Section 2.2, Recitals & Purposes, to
include the City of Edgewater within the response area of the District, all as shown on
the amendment attached hereto as Exhibit A.
This Resolution shall be effective immediately.
WRPD009 Attachment 1
DONE AND RESOLVED this 11th day of February, 2013.
Jerry DiTullio , Mayor
ATTEST:
Janelle Shaver, City Clerk
2
INTERGOVERNMENTAL AGREEMENT
AMENDMENT TO RFP-11-31
AMBULANCE SERVICES AGREEMENT
AMENDMENT #1 , February 11, 2013:
Pursuant to the original contract with RURAL/METRO OF CENTRAL COLORADO, INC., d/b/a
PRIDEMARK PARAMEDIC SERVICES, 6100 W. 54th Avenue, Arvada, Colorado, 80002, regarding the
above project , the City hereby authorizes this amendment to the original contract as follows:
1. ARTICLE 2.0-RECITALS AND PURPOSE, 2.2 Response Area:
a. Include the City of Edgewater, Colorado in the response area for the Wheat Ridge
Fire Protection District.
All other original terms and conditions remain the same.
In Witness whereof, the parties hereto have executed or caused to be executed by their duly authorized
officials, this Amendment in two (2) copies, each of which shall be deemed an original on the date first
written.
"CITY"
CITY OF WHEAT RIDGE
7500 W 29th AVENUE
WHEAT RIDGE, CO 80033
By :
Jerry DiTullio , City Mayor
Date
Attest:
Pamela Y Anderson, City Clerk
WHEAT RIDGE FIRE DISTRICT
Attest:
Date
purchas in g/cons ulting serv ices amendment
Exhibit A
"CONTRACTOR"
RURAL/METRO OR CENTRAL
COLORADO, INC, d/b/a PRIDEMARK
PARAMEDIC SERVICES
6100 W 54TH AVENUE
ARVADA, CO 80002
By:
Authorized Signature
Print Name
Attest:
Signature and Date
President: Jerry Cassel
Date
~ J ~
... "' ~ .,. City of • --~Wheat~dge ~OLICE DEPARTMENT
Memorandum
TO: Mayor DiTullio and City Council
THROUGH: Patrick Goff, City Manager
Daniel G. Brennan, Chief of Police
FROM: Joseph Cassa, Division Chief
Support Services Division
DATE: February 11,2013
SUBJECT: StaffReport-Pridemark Paramedic Services 2012 Annual Review
Two meetings were held in November and December, 2012 to evaluate the services provided by
Pridemark Paramedic Services for the time period of January 1, 2012 through and including
December 31,2012. The current IGA expired December 31 ,2012, with the first extension beginning
January 1, 2013.
The first Review Committee meeting was held on November 27, 2012 , in the Chiefs Conference
Room at the Wheat Ridge Police Department. Those in attendance were:
• Robert Waples, Director of Operations , Rural/Metro Ambulance -Pridemark Paramedic
Services
• David Patterson, Division General Manager, Rural/Metro Ambulance -Pridemark Paramedic
Services
• Dr. Steven Gillespie , Fire Chief, Wheat Ridge Fire Protection District
• Joe Cassa, Division Commander, Wheat Ridge Police Department
• Michelle Stodden, Administrative Assistant , Wheat Ridge Police Department
The second Review Committee meeting was held on December 1 0, 2012 at the Pridemark
Paramedics/Rural Metro offices. Those in attendance were the same as the first meeting. The
purpose of the meeting was to evaluate the performance of Rural/Metro-Pridemark Paramedic
Services as outlined in the Intergovernmental Agreement (IGA) between the City of Wheat Ridge,
Wheat Ridge Fire Protection District, and Pridemark Paramedic Services , which was executed on
October 24 , 2011 , to become effective on January 1, 2012. The IGA was for a period of one calendar
year, and can be continued for successive one-year periods for an additional four years . Under these
terms , the current IGA will expire on December 31 , 2016.
The methodology used to conduct the review consisted of reviewing the terms of the agreement ,
followed by discussion between those parties in attendance. The purpose of the IGA was to ensure
the availability of adequate emergency ambulance service within the entire corporate limits of the
City of Wheat Ridge, and the boundaries of the Fire District. This annual report includes all calls
beginning January 1, 2012 , through and including December 31 ,2012 .
Attachment 2
Staff Report-Pridemark Annual Review
February 11,2013
Page 2
2.0 Recitals and Purpose
2.2 Response area for the Fire District
Effective January 1, 2013, the City of Edgewater became a response area of the Wheat Ridge Fire
Protection District. As a result, this section will require an amendment to the IGA.
3.1 Service
From January 1, 2012, through and including December 31,2012, Pridemark Paramedic Services was
dispatched to 5,207 calls for service. Of these calls, there were 3,938 (includes both priority one and
two calls) transports.
The IGA requires a six-minute response time to emergency calls for service 90% of the time. The
JGA requires a response time of ten minutes on non-emergency calls for service 90% of the time.
From January 1, 2012, through and including December 31, 2012, there were 2,808 emergency calls
for service responded to by Pridemark. The average emergent response time was four minutes and 21
seconds. Of these calls, 93.70% (2,631) were responded to in under the six minutes , as required by
the IGA. The six-minute fractile of90% was reached in all months of the time period included in this
report.
According to Wheat Ridge Fire Department Chief Dr. Steven Gillespie, the average response time of
the Wheat Ridge Fire Department for the reporting period of time in this report is three minutes and
48 seconds for priority one calls, and five minutes 34 seconds for priority two calls. For the reporting
period, the District responded to 2,755 calls for service (2,070 EMS related) and arrived on scene of
all priority one and priority two calls in under six minutes 92% of the time.
From January 1, 2012, through and including December 31, 2012, there were 2,399 non-emergency
calls for service responded to by Pridemark. The average non-emergency response time was five
minutes and ten seconds. The ten-minute fractile of 90% was reached in all months included in this
reporting period. 95.41% (2,289) of the non-emergency calls were responded to within the required
ten-minute fractile of 90%. The non-emergency response times longer than ten minutes were an
average of 12 minutes and 41 seconds.
3.1.3 Company Deployment Plan
Throughout the year, Pridemark adjusted their unit hours and posting plans due to volume changes in
calls for service.
3.1.6. Response Priorities
Dr. Gillespie reported there have been no issues with this section. In a January 1 0, 2013 in a letter to
Chief Brennan, Dr. Gillespie stated he would like to see all of hjs department's EMS calls routed to
the Dispatch Center at West Metro Fire Department first, instead of notifying Pridemark first. Since
Pridemark is the City's designated EMS provider, EMS calls will continue to be handled by notifying
the EMS provider of the call for service first, followed by a notification to the appropriate fire district.
The Police Department will continue to meet with a11 EMS stakeholders to ensure the needs of
citizens requiring EMS service are met.
All other portions of this section of the IGA were complied with throughout the year 2012.
The 2012 emergency and non-emergency response performance tables are attached for review.
Staff Report -Pridemark Annual Review
February 11 , 2013
Page 3
3.2 Penalties for Non-Compliance
3.2.2.1 Required Notification
Dr. Gillespie stated there have been several instances where the required notifications by Pridemark
crews to the West Metro Dispatch Center, as required by this section, have not been made . He
reported these issues have been addressed through proactive and positive meetings. Wheat Ridge Fire
Department has elected not to seek the required fines , due to the changes and restructuring at
Pridemark.
3.2.2.2 Penalty for response times greater than 15 minutes
This penalty section has not been invoked. Pridemark has had reasonable explanations for violations
ofthis section to the satisfaction of the EMS Response Time Compliance Committee (ERTCC).
3.3 Calls
All portions of this section of the IGA were complied with throughout the year 2012.
3.4 Compliance with Law
All portions of the section of the IGA were complied with throughout the year 2012. A copy of the
Jefferson County License to Operate Ambulance Service is attached. The current license expires in
May, 2013.
3.5 Communications
Pridemark maintained one T-1 line for communications with the Police Department Communications
Center, and two back-up speed dial lines having caller ID.
The Wheat Ridge Fire Protection District continued its contract with the West Metro Fire Protection
District to provide dispatching services for fire and selected EMS calls , as determined by the Fire
Protection District.
3.6 Medical Supervision
Throughout the year 2012 , Dr. Mike Stackpool (Lutheran Medical Center) remains the physician
advisor for Pridemark.
3.7 Rates
A 1.8 % increase was requested by Pridemark. This is well within the 4.9% Denver-Boulder-Greeley
Medical CPI for the last half of2011 and the first half of2012. As the requested increase does not
exceed this CPI, the ERTCC can approve the increase, to be effective on January 1, 2013. The
ERTCC has approved the increase to be effective on January 1, 2013.
A discussion was held regarding a verbal proposal by the Fire District to have West Metro Fire
Dispatch receive all fire and EMS calls from the Police Department Communications Center directly,
thus eliminating EMS calls being routed to West Metro through Pridemark. According to Dr.
Gillespie, this would require additional dispatching fees to be paid to West Metro by the Fire District.
The Fire District proposes this increase be paid for by those customers who receive EMS services.
On behalf of the Fire District, Pridemark proposed a 9 .19% increase in their rate schedule.
Subsequently, the Fire District has requested that this increase not be submitted to the City Council at
this time. To-date, a written proposal has not been received by the City.
Staff Report -Pridemark Annual Review
February 11 , 2013
Page4
4.0 Helicopter
There were no helicopter responses throughout the year 2012.
5.0 Control
All portions of the section of the IGA were complied with throughout the year 2012 .
6.0 Training
A Pridemark Paramedic continued to provide regularly scheduled EMS classes for all Wheat Ridge
Fire Department personnel. These included on scene operations and continuing education topics.
Pridemark also provided seasonal and Hl N1 flu shots to Fire District personnel.
7.0 Equipment
There were no issues during 2012 regarding personal protective equipment, medical equipment and
the operation of Pridemark vehicles in a safe and prudent manner, and being in compliance with
appropriate state statutes, city and county ordinances relating to the operation of emergency vehicles.
8.0 Company Employees
There have been no complaints received from the community. There have been some personnel
issues whi ch ha ve been appropriately dealt with. Pridemark will begin sending a list of their field
employees and their certification levels on a quarterly basis to the ERTCC.
9.0 Term
This IGA was executed on October 24 , 2011 , to become effective on January 1, 2012. The IGA was
for a period of one calendar year, and can be continued for successive one-year periods for an
additional four years. Under these terms , the current IGA will expire on December 31 , 2016. The
agreement allows for successive one-year agreements , subject to review by the Wheat Ridge City
Council and the Wheat Ridge Fire Protection District annually. There have been no issues with this
section of the IGA .
10.0 Policy
The ERTCC convened monthly on a regular and consistent basis throughout 2012 . These meetings
included a variety of topics and issues to include review ofPridemark response times to emergency
non-emergency calls and communication processes. Attendees included Pridemark management and
operations personnel , the Wheat Ridge Fire Protection District Fire Chief or designee, and the Wheat
Ridge Police Department Support Services Division Chief or designee. Meeting minutes are taken by
Michelle Stodden , of Wheat Ridge Police Department. These meetings have proven to be valuable
and insightful for all parties at the table.
11.0 Assignment
There were no circumstances requiring the use of this portion of the IGA.
12.0 Liability
There were no liability issues brought forth to the ERTCC during the year 2012.
13.0 Insurance
Pridemark pro vided a copy of their certificate ofliability insurance. Committee review of the
certificate shows the company to be in compliance with the insurance requirements of the IGA.
Staff Report -Pridemark Annual Review
February 11 , 2013
Page 5
The Employees and Management ofRural!Metro-Pridemark are very pleased to continue to provide
excellence in medical transportation to the City and Fire Protection District of Wheat Ridge. We
continue to commit resources to exceed the contract requirements and remain an integral partner in
the EMS service delivery.
Recommendations:
The Review Committee recommends the extension of the Intergovernmental Agreement for the year
2013.
The Committee also recommends that the IGA be amended to include the City of Edgewater into the
defined response area of the Wheat Ridge Fire Protection District.
It is to be noted that the Wheat Ridge Fire Protection District Board of Directors awarded
Rural/Metro Ambulance the 2013 contract extension, and required rate increase on January 16 ,2013.
\. A
-.,. City of ~Wheat:RL.._dge
INTERGOVERNMENTAL AGREEMENT
AN AGREEMENT AMONG THE CITY OF WHEAT RIDGE, THE WHEAT RIDGE FIRE
PROTECTION DISTRICT, AND RURAUMETRO OF CENTRAL COLORADO. INC. d/b/a
PRIDEMARK PARAMEDIC SERVICES, FOR AMBULANCE SERVICES.
1.0 PARTIES . The parties to this Agreement are the City of Wheat Ridge , a Colorado
municipal corporation (hereinafter referred to as "the City n), Wheat Ridge Fire Protection District,
an independent , quasi-municipal corporation , {hereinafter referred to as the "Fire Districf) and
RURAUMETRO OF CENTRAL COLORADO. INC . d/b/a PRIDEMARK PARAMEDIC SERVICES ,
(hereinafter referred to as "the Company").
2 .0 RECITALS AND PURPOSE. The City and Fire District desire to ensure the availability of
high quality emergency ambulance service w ith in the entire corporate limits of the City of Wheat
Ridge , and the boundaries of the Fire District, and the Company agrees to provide such services
pursuant to the terms of this Agreement.
2 .1 The response area of the City of Wheat Ridge is within the corporate city limits.
If the destination is in an overlapping area with another City , the call should be
handled by the provider who is contracted with the originating call dispatch
center. If this is not feasible , the responding fire protection district/department
must be immediately notified .
2 .2 The response area for the Fire District shall include the Town of Mountain View,
unincorporated Jefferson County which is within the Fire District, Town of
Lakeside excluding the amusement park and the single family dwellings, those
portions of the Fire District that are located within the Fairmount Fire Protection
District and the City of Lakewood .
3.0 TERMS AND CONDITIONS .
3.1 Service. The Company will maintain a response time of six (6) minutes on
emergency responses 90% of the time and a response of ten (10) minutes on non-
emergency 90% of the time . The Company shall make available a sufficient ALS
ambulance to respond to calls for medical assistance within the City and Fire District for it
to meet the required response times . The Company further agrees to make available
backup ambulances to the City and Fire District with response time of eight (8) minutes or
less.
3.1.1 The Company shall provide EMS services twenty-four hours a day,
seven days a week , and three hundred sixty-five days per year.
Response shall be without regard to the patient's ability to pay.
3.1.2 The standard of care shall include the Denver Metro Paramedic Protocol
Standards .
3.1.2.1 The emergency medical services standard of care shall be ALS
ambulances staffed with at least one licensed paramedic on
board each ALS unit. The EMS duties shall be performed under
the control and direction of the paramedic. At ieast one qualified
EMT can also be a member of each crew. ALS crews shall
respond on all calls for service . After initial assessment by a
Attachment 3 paramedic, and only when deemed med ically appropriate , a BLS
crew, consisting of no less than two (2) EMT's, may provide
transportation to the hospital.
3.1.3 The company shall be required to develop and maintain a current
deployment plan. Deployment plans must contain the follow ing
elements:
3.1.3.1 Identification of the number of ambulances to be deployed during
each hour of the day and day of week.
3 .1.3 .2 A description of 24 hour system status management strategies to
deploy or re-deploy resources to meet performance
requirements .
3.1.3.3 A description of how the company will meet the demand for
emergency ambulance response during peak periods and during
unexpected periods or unusually high call volume.
3.1.4 In the event there will be a recognized delay where the anticipated travel
time exceeds the emergent response time of six (6) minutes or the non-
emergent response time of ten (10) minutes, the Incident Commander of
the situation shall be notified. The Incident Commander will then make
the decision as to authorizing the continued response of the Company,
or to request other EMS service providers.
3 .1.5 The Fire District requires an ambulance response when the call for
service is a confirmed structure fire even if it has been determined that
there are no confirmed injuries at the onset of the call . The ambulance
response shall be non-emergent unless otherwise notified by the City or
the responding fire protection districVfire department.
3 .1.6 For purposes of this Agreement, the following priorities shall apply to
EMS Services:
3.1.6 .1 Emergent (Priority 1) Response : Situation determined by the
emergency medical dispatcher, in strict compliance with the
medical priority dispatch "c", "d", or "e " response codes and their
associated criteria .
3.1.6 .2 Non-Emergent (Priority 2) Response: Situation determined by
the emergency medical dispatcher, in strict compliance with the
medical priority dispatch "a ", or "b " response codes and their
associated criteria.
3 .2 Penalties for Non-Compliance.
3.2 .1 The Company understands that the failure to comply with response times
will result in damages to the City and/or Fire District and that it is
impracticable to determine the actual amount of such damages.
Therefore, the Company, City, and Fire District now agree that the
liquidated damages specified for EMS services are reasonable. All
liquidated damages shall be late if not receive by the City or the Fire
District no later than th irty (3) days after written receipt of notice of the
liquidated damages. The penalties for non-compliance of service delivery
are established as the followi ng fractile minimum times and actual
penalties for non-compliance:
Emergent & Non-Emergent Responses Financial Penalty Per Month
90% or above $0.00
85% to 89.99 % $ 1,500
80% to 84 .99% $2,500
75% to 79 .99% $3,500
74 .99 %and below $4,500
3.2 .2 Additional penalties shall also be assessed aga inst the Company in the
following instances:
3.2.2.1 A $100 penalty charge shall be assessed for each instance in
which the Company fails to give the responding fire protection
districUdepartment communications center it's "enroute to scene"
or "arrival at scene " times in conformance with missing data
penalties. For each instance in which an ambulance was
dispatched and the crew fails to report is times or any other
information on which the measurement of system performance
depends, the $100 penalty will apply per occu_rrence .
3.2.2.2 A $100 penalty shall be assessed for any response time greater
than fifteen (15) minutes.
3.2.2 .3 Penalties collected in conformance with this Agreement shall be
given to the City contracted Victim Services Program, or another
service program that is related to the provision of EMS services
as determined by the EMS Response Time Compliance
Committee.
3.2.2.4 Response times for EMS services will be measured from the
time the Company is documented as dispatched by the
emergency medical dispatcher until the dispatcher is notified and
documents the service provider has arrived on-scene (or in the
case of another location other than the actual scene, the staging
area or nearest accessible point for the ambulance (i.e. fence ,
apartment complex parking lot, etc .) The Company agrees the
responding fire protection districUdepartment communications
center shall be the official record of each call.
3.2.2 .5 If the Company is upgraded prior to the first EMS ambulance
arriving on scene, compliance with response time and liquidated
damages will be calculated based on the shorter of:
3.2.2 .5.1 Time elapsed from dispatch time, as specified to
time of upgrade plus the higher priority response
time , or
3.2.2 .5.2 The lower priority response time requirement.
3.2.2.6 Downgrades may be initiated by emergency medical dispatchers
when the response was dispatched becomes available that
indicates, in strict accordance with the medical priority dispatch
response codes , that the response should have been dispatched
at a lower priority . Downgrades may also be initiated by the City
and/or EMS first responders of the Company's supervisory
personnel who arrive on scene prior to the first EMS ambulance
in a accordance with the medical priority dispatch response
codes . If a response id downgraded prior to the arrival on scene
of the first EMS ambulance, the Company's compliance with
response time and liquidated damages will be calculated based
on :
3.2.2.6 .1 The lower priority response time standard , if the the
EMS ambulance is downgraded before it would have
been judged late under the higher priority response
time , or
3.2.2.6.2 The higher priority response time standard , if the
EMS ambulance is downgraded after it would have
been judged later under the higher priority response
time .
3.2.3 If the Company is unable to respond with a backup ambulance the
Company shall immediately call another ambulance company to provide
the required ambulance service and shall immediately notify the
communications center for the responding fire protection district/
department.
3.2.4 Equipment failure , traffic accidents, Company dispatch errors or lack of a
nearby ambulance shall not furnish grounds for release from response
time standards . If the Company feels that any response or group of
responses due "to unusual circumstances beyond the Company 's
reasonable control", the Company may request, in writing, that these
runs be excluded from response time performance calculations and
penalties . ·
3.2.5 In the event of inclement weather, the parties further agree that a
weather emergency will be declared with the City Police Department or
the District deems appropriate .
3.2.6 During a disaster, it is mutually agreed upon by the parties , whether
within the response area or in a neighboring area or community, the
Company shall be exempt from the response time requirements stated in
this Agreement. A "disaster" may include widespread destruction or
endangerment of lives cause by severe weather, flooding , military or civil
actions , manmade or natural disasters.
3.2 . 7 Prior to a period of unusual system overload within the City or the Fire
District, the Company shall have a plan in place which proactively
addresses the system overload .
3.3 Calls . In consideration of keeping such ambulances available this Agreement is
exclusive between the City , Fire District and the company for all PSAP generated
emergency and non-emergency ground medical transportation requirements within the
response area . The City and/or District shall not engage or utilize other contractors or
persons to perform ground medical transportation services of the same or similar nature ,
except in instances where , in the City and/or District's reasonable judgment, the service
provider is unable to provide the ground medical transportation services within the
response times stated in the Agreement.
3.3.1 The Company further agrees that it shall respond to all calls directed by
the City or Fire District, and shall perform its duties under the direction and
control of the requesting agency .
3.3.2 The City and the Fire District may require an ambulance to be on site at
various festivals and public events at no additional cost to the City or Fire District.
3.3.3 Calls for service will include response by the Company for lift ass ists
(non -injury included) at no cost to the City or Fire District.
3.4 Compliance with Law. The Company agrees to comply with all federal , state ,
county, and loca l statutes , regulations , or ordinances in its provision of the serv ices
described within this Agreement , and to maintain its current ambulance license issued by
Jefferson County . The Company agrees that its records and rosters regarding
equipment, vehicles , and training may be reviewed by the City or Fire District during
regular business hours.
3.5 Communications . The Company agrees to maintain communications capabilities
with the City of Wheat Ridge Police/Fire Communications Center and all police , fire , and
ambulance vehicles and equipment, as well as communications between the Company 's
vehicles and the City and Fire District personnel on scene , and to maintain two back-up
speed dial lines containing the caller identification feature to the Communication Center,
all at the Company 's expense using direct telephone line capabilities . The Company
agrees to maintain channels one and two on the frequency of the Company 's vehicles
and dispatch center . All radios used shall be programmed by Lakewood/West Metro
Area communication personnel.
3.6 Medical Supervision . The Company agrees to utilize a Physician Advisor agreed
upon by the City and Fire District. A Physician Advisor is defined as a physician who
establishes protocols for medical acts performed by paramedics , and who is specifically
designated and responsible to assure the competency of the performance of those acts
allowed by such paramedics . The parties hereto agree that this Section 3.5 shall be in
effect only for the scope of service detailed in this Agreement. The Company further
agrees to adhere to , as a minimum standard , the Denver Metropolitan Paramedic
Protocols , as amended , with respect to medical acts not governed by the protocols
developed by the Company Physician Advisor.
3. 7 Rates . The Company shall be allowed to charge patients its usually and
customary rates . A copy of the Company's current rate schedule attached to this
Agreement as Exhibit A Any changes to the rate schedule which exceed a Denver
Medical CPI must be approved by the City and Fire District before taking effect. Rates
will be evaluated as part of the performance evaluation .
3. 7.1 Patients transported by the Company will be responsible for the full
amount of insurance deductibles and co-payments required prior to
insurance reimbursement. The maximum out of pocket expense will also
apply to patients who do not have insurance.
3.7.2 Rates should include cost containment measures that guarantee a
maximum out or picket expense to a patient who utilizes the service .
3.7.3 Only one price increase per year may be submitted . The request must
be at least sixty (60) days prior to the expiration date.
4.0 HELICOPTER. It is understood that in cases of extreme emergency , it may be
necessary to use a helicopter in lieu of, or in addition to , the Company's ground services . Such
medical decisions to use the helicopter service shall be made by the police and/or fire personnel
or Company personnel on scene , with the primary responsibility for such medical decision making
resting with the Company after consultation with fire and police personnel on the scene .
5 .0 CONTROL. The Wheat Ridge Police Department shall have control of all crime scenes
to which the Company is requested to respond . The Wheat Ridge Fire Protection District's
ranking officer on scene shall have control of all fire and EMS scenes . Company employees shall
consult with and follow the orders and directions given by the appropriate police or fire personnel ,
as such orders relate to scene control. The Company paramed ic shall be in charge of all patient
care and transportation destination , including medical triage and mode of transportation , pursuant
to appropriate medical care protocols as approved by their phys ician advisor.
6.0 TRAINING. The Company agrees to provide upon request by either the City or the Fire
District and at the Company 's own expense , personnel to assist with the training of the City police
department personnel and/or Fire District personnel in the areas of First Responder, EMT and
CPR classes , along with appropriate CE medical training . These classes shall be held at times
mutually agreed upon by the parties hereto .
7.0 EQUIPMENT.
7.1 The Company shall furnish , at its own expense , ambulances and accessory
equipment. The Company ·agrees to provide commonly used disposable supplies as
replacements for those supplies used by the responding fire protection
district/department during medical emergencies . These supplies will be initially stocked
by the company such that each responding fire protection district/department in the
district has ample supplies to respond to emergencies . The company will periodically re-
stock the supplies in a manner agreed by responding fire protection district/department.
7.2 The Company agrees that Jefferson County or any other licensing authority shall
have the right to inspect on an annual basis the Company 's vehicles used for
performance of ambulance service, for the purpose of determining safety standards of
the vehicles used and , further, to ensure that the vehicles so used are equipped with that
accessory equipment required by the Department of Health , and said equipment shall be
in proper working order for the use in Advanced Life Support treatment. A permit issued
by the County or any other licensing authority shall be deemed as evidence of said
annual inspections.
7.3 The Company agrees, when operating its ambulance vehicles in an emergency
or non-emergency capacity , said vehicles will be driven in a safe and prudent manner, in
compliance with all State statutes , City and County ordinances relating to the operation of
emergency vehicles .
7.4 The company is required to equip all EMS providers with NFPA 1071 , or NFPA
1951-compliant personal protective equipment to include helmet, eye protection , gloves,
coat , trousers , and boots . Furthermore, all EMS providers shall be provided ANSI 207-
compliant traffic safety vests . The required equipment shall be worn on all automobile
accidents occurring with the response are of this Agreement.
7.5 Upon request , the Company will provide details of their vehicle replacement
program.
8.0 COMPANY EMPLOYEES . Each crew shall consist of no less than a licensed paramedic
and one qualified EMT whose qualification meet the guidelines of the statutes , rules , and
regulations of the Emergency Medical Services Division of the Colorado Department of Health , as
amended , and are acceptable to the Company Physician Advisor.
8.1 The Company agrees , while operating its ambulance in and around the City and
Fire District boundaries , the employees of the Company shall maintain a professional
attitude and performance standard and level of conduct for Emergency Medical
Technicians and Paramedics .
8.2 The Company agrees to notify the City and Fire District within thirty (30) days of
changes in management personnel. Staff changes shall never change the level of
service .
8.3 The Company will provide the City and the Fire District an on-going list of
Company field employees and their certification levels on a quarterly basis .
8.4 Upon request , the Company will provide the identification of the amount and type
of continu ing education that EMT's and Paramed ics completed
9 .0 TERM . The parties mutually agree and understand that the term of this Agreement shall
be for a period of one (1) year from January 2012 thru January 2013 and upon the expiration of
said period , this Agreement may continue for four (4) additional one-year periods , subject to the
provisions hereof, provided that no event shall this Agreement continue for a period beyond five
(5) years from the date of execution hereof. Sa id Agreement shall be renewed for successive
one (1) year periods, as provided herein, subject to review and performance evaluation by the
Wheat Ridge City Council and the Wheat Ridge Fire District annually. This Agreement may be
terminated by either the City Council or the Fire District, following said review, or pursuant to the
provisions of this Agreement. Unless so terminated , this Agreement shall continue in full force
and effect. ·
The parties further agree that the City or Fire District, upon a determination that the Company is
not performing the agreed upon services in a reasonable manner and/or in a timely fashion , shall
give written notice of such dissatisfaction , and failure of the Company to develop and implement a
plan to rectify substandard practices within ten (10) days from receipt of notice thereof, shall give
rise to the cancellation of this Agreement. Should such determination of dissatisfaction result
from a particular incident, the City or the Fire District will attempt to give oral notice within two (2)
business days of the incident giving rise to the dissatisfaction. Upon issuance of a second notice
of dissatisfaction, the City or Fire District may, at its option , cancel this Agreement without
affording the Company the opportunity to correct the complained of substandard practice .
9 .1 Nothing contained herein shall be construed as establishing any obligation on
behalf of the City and/or Fire District to make any monetary payment or other subsidy to
the Company by virtue of this agreement.
9 .2 This Agreement shall remain in full force and effect provided , however, that either
party may terminate this Agreement sooner, other than for cause , upon one hundred
twenty (120) days notice. This termination provision shall also be applicable to any
renewable period exercised by the parties.
9 .3 If any party fails to comply with any term of this Agreement, any other party may
terminate this Agreement immediately upon written notice indicating the termination date
and/or sue for breach of contract. In such event, the prevailing party in such dispute shall
be entitled to its reasonable costs , includ ing its attorneys' fees .
9 .4 The obligations of the City and the Fire District hereunder are expressly subject
to the approval of annual appropriations , therefore , in the event of non-appropriation, this
Agreement shall be deemed terminated as of the end of the fiscal year for which funds
have been appropriated . Termination of the Agreement for this reason shall not constitute
a default or breach of the Agreement within the scope of Section 9 .3 . This Agreement
does not create or constitute a multi-year fiscal obligation of the City or of the Fire District.
10.0 POLICY.
10 .1 The Company's performance shall be reviewed annually by the City, Fire District
and Physician Advisor. A written performance report shall be submitted to the
City Council and the Fire District Board at the time of renewal of this Agreement.
10 .2 The Company agrees to be a participating member in any review committee
which is established by the City , the Fire District or by the approved Physician
Advisor.
10.3 The EMS Response Time Compliance Committee (ERTCC) is hereby
established for purposes of this Agreement. This committee shall meet on a
monthly basis. The Company agrees to maintain and provided to the City and/or
District monthly response time reports , ambulance trip reports to include the
patient's name, address , dispatch time, arrival time , destination time and the
patient's condition, and any other pertinent reports as requested by the ERTCC .
10.3.1 The ERTCC will review the response t imes and determination of
allowable exemptions. The determination of allowabte exemptions will
be based upon the c ircumstances that existed during the particular
s ituation being reviewed . At the discretion of the comm ittee members,
the allowance exemptions may not be reflected in subsequent monthly
statistics .
1 0.3.2 The parties agree that from time to time issues may arise where one
party has concerns regarding the employees of the other party(s) or
other issues related to the parties operations as they affect this
Agreement. The parties agree that, upon receipt of a request to address
any issue of this type , an appropriate representative of each party shall
promptly meet to explore the matter, and each party shall work in good
faith to address valid issues of concern .
10 .4 The City and/or District may , upon written notice , inspect the Company 's records
to ensure compliance with this Agreement.
10 .5 Nothing contained within this section of the Agreement constitutes the waiver of
any patient's rights to confidentiality .
11 .0 ASSIGNMENT . Except as provided in this Section , the Company may not assign or
subcontract, its rights and obligations under this Agreement , without this prior written approval of
the City and Fire District.
12 .0 LIABILITY . Notwithstanding any language to the Contrary contained in this Agreement ,
the Company is an independent contractor and is not an employee or agent of the City or Fire
District. The Company assumes all liability for and agrees to indemnify and hold harmless the
City and Fire District. The Company assumes all liability for and agrees to indemnify and hold
harmless the City and Fire District from any and all claims for injuries or damages , including
attorney 's fees , arising from the Company 's performance or lack of performance under this
Agreement except to the extent such claim for injury or damages which are the direct and
proximate result of an act or order of a police officer or other employee or volunteer of the City or
Fire District.
13 .0 INSURANCE. The parties further agree and understand that the Company shall maintain
and keep in force an automobile insurance liability Policy with a minimum coverage of One Million
Dollars ($1 ,000 ,000 .00) combined single limit for bodily injury and property damage .
13 .1 The Company shall maintain and keep in force a Professional and General
Liability insurance policy covering the employees of the Company for any and all
malpractice and/or negligent acts performed or committed by those employees of the
Company . Coverage for Professional/General liability shall be a minimum of one million
dollars ($1 ,000 ,000) for any one claim and one million dollars ($1 ,000 ,000) combines
single limit bodily injury and property damage.
13 .2 Provided, however, that any language contained in this paragraph 13 to the
contrary notwithstanding, the Company agrees that there shall be in effect, no less than
one million dollars ($1 ,000 ,000) of insurance protection for each of the types of insurance
protection specified in paragraph 13 .1 hereof, which one million dollars ($1 ,000,000) of
minimum insurance coverage shall be available to each person or patient attended to or
transported by the Company pursuant to the terms hereof. The Company also agrees to
furnish the City and Fire District a Certificate of Insurance evidencing the minimum
amounts of coverage described above , and said policy shall further provide a specific
provision relating that , in the event of cancellation of said policy , the City and Fire District
shall be notified in writing ten (10) days prior to cancellation . The Company agrees to
name the City and Fire District as additional insured parties .
13 .3 The Company shall maintain and keep in force a Workers ' Compensation
insurance policy for all its employees . This coverage shall meet the statutory limits set
forth by the state of Colorado.
13 .4 Each party shall be responsible for its own negligent acts , provided , however,
that noth ing in this Agreement shall waiver any immun ity , defense, or lim itat ion of liability
available to either the City or the Fire District under the Colorado Governmental Immunity
Act, Section 24 -10-101 , et. Seq ., C .R.S .
IN WITNESS WHEREOF , the parties have executed this Agreement and intend for it to be in full
force and effect on the day of , 2011.
IN WITNESS WHEREOF, the parties have executed this Agreement and Intend for It to be In full
force and effect on the day of , 2011.
AITESI:
MICHAEL SNOW, CITY CLERK
WHEAT RIDGE FIRE DISTRICT
ATTEST:
President Jerry Cassel
Wheat Ridge Fire District
APPROVED AS TO FORM:
Wheat Ridge Are District Attorney
OWNER
CITY OF WHEAT RIDGE
7500 W 29TH AVENUE
WHEAT RIDGE, CO 80033
303-234-5900
CONTRACTOR
RURAL/METRO OF CENTRAL COLORADO, INC.
d/b/a PRJDEMARK PARAMEDIC SERVICES
6100 WEST 54TH AVENUE
ARVADA, CO 80002
WEST
AUTHORIZED SIGNATURE
PRINT NAME
TITLE
ATTEST TO CON'IBACTOR:
NAME
TITLE
DATE
ATTEST:
MICHAEL SNOW, CITY CLERK
DATE
(Seal)
APPROVED AS TO FORM:
GERALD DAHL, CITY ATTORNEY
WHEAT RIDGE FIRE DISTRICT
ATTEST:
President: Jerry Cassel
Wheat Ridge Fire District
APPROVED AS TO FORM:
Wheat Ridge Fire District Attorney
OWNER
CITY OF WHEAT RIDGE
7500 W 29TH AVENUE
WHEAT RIDGE, CO 80033
303-234-5900
JERRY DITULLIO , MAYOR
CONTRACTOR
RURAUMETRO OF CENTRAL COLORADO, INC.
d/b/a PRIDEMARK PARAMEDIC SERVICES
6100 WEST 54TH AVENUE
ARVADA, CO 80002
WEST
4fJtlJJ__
AUTHORIZED SIGNATURE
~i~eJ V. l'tHt1io
PRINT NAME
TITLE
DATE '
.... \ ~
-..-City of
:rwheatRi._dge
ITEM NO: __i:L_
DATE: February 11,2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO AWARD ITB-13-02, 2013 CRACK SEAL
PROJECT, TO SUPERIOR ASPHALT, MAGNA, UTAH, IN
THE AMOUNT OF $47,600, WITH A CONTINGENCY
AMOUNT OF $2,380
0 PUBLIC HEARING
[gl BIDS/MOTIONS
D RESOLUTIONS
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2ND READING
QUASI-JUDICIAL: D YES
Z:~d
Public Works Director
ISSUE:
The 2013 Crack Seal Project will provide street maintenance throughout the City by priority. The
crack filling treatment will reduce water infiltration under the pavement and extend the pavement
life of these streets as part of the on-going maintenance program. This project is the first of the
three preventive maintenance projects that the City will implement this year.
On January 23, 2013, eight bids were received for the 2013 Crack Seal Project. All bids met the
initial bid requirements, with six out of budget range. The apparent low bidder was Superior
Asphalt, Magna, Utah, in the total amount of$47,600. The company's references and experience
were evaluated by Public Works staff as a basis for recommendation.
PRIOR ACTION:
None
FINANCIAL IMPACT:
Funding for the 2013 Crack Seal Project has been approved in the Preventive Maintenance
Projects line item of the 2013 Capital Investment Program budget. Performing this project will
extend the useful life of the streets that are treated. All costs associated with this contract will be
paid from account number 30-303-800-884.
Council Action Form
February 11 ,2013
Page 2
BACKGROUND:
Bids for the 2013 Crack Seal Project, #S-PM-02-13, were opened on January 23,2013. Eight
bids were received. The bid provides crack sealing to streets throughout the City by priority. The
proposals ranged from $47,600 to $73 ,400. The engineer's estimate was $49,550. The most
qualified and apparent lowest responsible and responsive bidder is Superior Asphalt, Magna,
Utah, with the bid amount of$47,600.
A 5% contingency amount of$2,380 is requested for the cost of other items related to the
project.
RECOMMENDATIONS:
Based upon the contractor's demonstrated capabilities and experience on previous City projects,
staff recommends the bid award to Superior Asphalt.
RECOMMENDED MOTION:
"I move to award ITB-13-02 , 2013 Crack Seal Project to Superior Asphalt, Magna, Utah, in the
amount of$47,600, with a contingency amount of$2,380 and that the Director of Public Works
be authorized to issue change orders up to a total contract and contingency amount of $49,980."
Or,
"I move to deny the award ofiTB-13-02 2013 Crack Seal Project to Superior Asphalt, Magna,
Utah, for the following reason(s) "
REPORT PREPARED/REVIEWED BY:
Steve Nguyen, Engineering Manager
Jennifer Nellis, Purchasing Agent
Tim Paranto, Director of Public Works
ATTACHMENTS:
1. Bid Tabulation Sheet
' & f .... ~-City of
_?WlieatRLdg
PROJECT: ITB-13-0Z
2013 CRACK SEAL PROJECT
DUE DATE/TIME: WEDNESDAY, JANUARY 23,2013 BY 2 P.M. LOCAL TIME
REQUESTED BY: RU. SS HIGGIN. S, PUBLIC WO. RKS-ENGINEERI~~ }JJ/1
OPENED BY: JENNIFER NELUS, PURCHASING AGE~~~
WITNESSED BY: DENISE WOOD, PURCHASING TECHNICIAN ltlf«
VENDOR A-1 Chipseal Co. Bonneville Asphalt and Repair Coatings, Inc. ORX i:;i m:• ., .. :..:::o, LLC
LOCATION DENVER, CO Orem, UT Arvada, CO Pueblo West 1_ CO
"' .;.. ·~i l~~~ -jc·.,· i~ I Jltfi,V ~~.;,.;J: ~ w; :_ •_-;:_ --"-~-"'' L .&;-··.1'~ :..1_--...-~ .s. --.. ~ i. J .•
----~ ..n _,,,..,11·~--
SIGNATURE PAGE YES YES YES YES
ACKNOWLEDGE ADDENDUM (1) YES YES YES YES
CONTRACTOR'S QUALIFICATION FORM YES YES YES YES
ILLEGAL Al'IEN COMPLIANCE YES YES YES YES
LIST OF SUB-CONTRACTORS YES YES YES YES
NON-COLlUSION AFFADAVIT YES YES YES YES
BID BONO YES YES YES ' YES
'
UNIT PRIC£ ~II:.A:OfUA UNITPRIC£ 1:.1\ I I:.A ;;tiU A UNITPRIC£ I:.AI~:.~vn UNITPRJC£ CAl
CRACK SEAl, 45,000 LBS: i 1.35 $ 60,750.00 $ 1.38 $ f\J 1ll0.00 s 1.05 $ 47,250.00 s 1.02 $ 45,900.00
MOBILIZATION: s 1,000.00 s 1,000.00 $ 8,000.00 $ 8,000.00 $ 350.00 s 350.00 $ 1,525.00 s 1 C:JC: lVl -·-
ARROW BOARD, 3 DAYS: $ 200.00 $ 600.00 $ 100.00 $ 300.00 ~ 55.00 $ 165.00 $ 40.00 s 120.00
TRAFFIC CONTROL MANAGEMENT: S 4.1:\nn nn I $ 4,500.00 s 3 nonnn $ 3,000.00 $ 1,780.00 $ 1,780.00 $10,125.00 $ 10,125.00
BASE BID, TOTAL: $ 66,850.00 $ 73,400.00 $ 49,545.00 $ 57,670.00
page 1 of2
Attachment 1
~ ' -"' • ... City of • :P'WheatR.L_dge
PROJECT: ITB-13-02
2013 CRACK SEAL PROJECT
DUE DATE/TIME: WEDNESDAY, JANUARY 23,2013 BY 2 P.M.LOCAL TIME
REQUESTED BY: RUSS HIGGINS, PUBLIC WORKS-ENGINEERINGr:
OPENED BY: JENNIFER NELLIS, PURCHASING AGENT
WITNESSED BY: DENISE WOOD, PURCHASING TECHNICIAN
Foothills Pav i ng & Mai ntenance, I
VENDOR Inc. Penhall Co . Precise Striping, LLC Superior Asphalt
LOCATION Golden, CO Denver, CO Commerce City, CO Magna , UT
SIGNATURE PAGE YES YES YES YES
ACKNOWLEDGE ADDENDUM 1 YES YES YES YES
CONTRACTOR'S QUALIFICATION FORM YES YES YES YES
ILLEGAL ALIEN COMPLIANCE YES YES YES YES
LI ST OF SUB -CONTRACTORS YES YES YES YES
NON -CO LLUSION AFFADAVIT YES YES YES YES
BID BONO YES YES YES YES
PRICING :
UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION I
CRACK SEAL, 45 ,000 LBS : $ 1 .38 $ 62,100.00 $ 1 .32 $59,400.00 s 1.18 ~I $ 53,100:00 $ 1.05 $ 47,250.00
MOBILIZATION : s 1,500.00 s 1,500.00 $ 5,135 .00 s 5,135 .00 ! $ 1,500.00 ' $ 1,500.00 $ 100.00 s 100.00
ARROW BOARD, 3 DAYS : s 125.00 s 375 .00 s 175 .50 $ 526.50 $ 50 .00 s 150.00 $ 50.00 $ 1 50.00
TRA FFIC CONTROL MANAGEMENT: $ 1,000.00 $ 1,000.00 s 3,693.00 $ 3,693.00 $ 5,000.00 s 5,000.00 s 100.00 $ 100.00
BASE BID, TOTAL: $ 64,975 .00 $ 68,754.50 $ 59,750.00 $ 47,600.00
page 2of 2
~ j ~
.. "' ~ r City of •
JV'WheatRi._dge
ITEM NO:~
DATE: February 11 ,2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO APPROVE THE PURCHASE OF THE 2013
VEHICLE REPLACEMENTS AND ACCESSORY
EQUIPMENT IN AN AMOUNT NOT TO EXCEED $167,361
D PUBLIC HEARING
~ BIDS /MOTIONS
0 RESOLUTIONS
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2ND READING
~DIC!A~· D Y/_____..
-/~~~
Director of Public Works
ISSUE:
Staff recommends the purchase ofthe following vehicles under the State of Colorado
Price Agreements:
One (1) 2013 Dodge Durango All Wheel Drive SSV
One (1) Large 2013 Ford F-150 XL, 4x4 , Crew Cab Pickup
One (1) Large 2013 Chevrolet 1500 Cargo Van
One (1) Large 2013 Ford F-150, 4x4, Extended Cab Pickup
One (1) Large Chevrolet Silverado 2500, 4x4, Extended Cab Pickup
with Plow Package
One (1) 2013 Chevrolet Silverado 3500 4x4 Cab & Chassis with
Dump Bed Body Package
Total Cost:
$ 26 ,669 /ea.
$ 26 ,915 /ea .
$ 17 ,510/ea.
$ 22, 766/ea.
$ 28,195 /ea.
$ 31 ,306/ea.
$153 ,361
Staff also requests approval to purchase, install and /or relocate auxiliary equipment required for
the operation of the replacement vehicles along with installation oflighting, markings and
communication equipment at a total cost of $14 ,000. The total expense of the vehicles , including
preparation for use, is not to exceed $167 ,361.
Council Action Form
February 11 , 2013
Page2
PRIOR ACTION:
None.
FINANCIAL IMPACT:
The funds for these purchases are budgeted in the 2013 Public Works Department
General Fund Budget, Account Number 01-303-800-807, Fleet Replacement. The
combined total approved budgeted amount for the cost of vehicles and large equipment,
including the cost of the transfer, purchase and installation of new and used equipment,
lighting, markings, communications, and other miscellaneous equipment is $385,000.
BACKGROUND:
The annual review ofthe City fleet of vehicles and major equipment identified 33
vehicles and 11 pieces of heavy equipment that should be replaced. The City vehicle and
equipment replacement policy, revised by the City Council in 2011 , was utilized to
determine replacement eligibility. Financial restraints have limited the budget dedicated
to vehicle and equipment replacement for several years and each year un-funded vehicle
requests have grown. This year seven vehicles are programmed for replacement, leaving
approximately $2 million in high-mileage or outdated vehicles and equipment in the fleet.
Vehicle repairs, maintenance, and down time are expected to continue to increase as the
fleet ages.
RECOMMENDATIONS:
Staff recommends the purchase of the following vehicles this year:
One (1) new model year 2013 , mid-size, Dodge Durango SXT all-wheel drive, special
services utility vehicle (SUV) will be purchased from Colorado Springs Dodge, Colorado
Springs, Colorado, to replace one (I) existing high mileage 2001 Honda Accord, unit 23 ,
in the Investigations Division of the Police Department. The new Durango will be
assigned to the Police Chief and his current 2006 Chevrolet Trail Blazer will be assigned
to the Investigations Division.
One (1) new model year 2013 , large, Ford F-150 XL, 4x4, crew cab pickup will be
purchased from Sill-Terhar Motors, Inc., Broomfield, Colorado, to replace one (1)
existing, high mileage 2007 Ford F-150 XL, 4x4 pickup, unit 4 , in the Special
Investigations Division of the Police Department.
One (1) new model year 2013 , large, Chevrolet Express 1500 Cargo Van will be
purchased from Dellenbach Motors, Ft. Collins, Colorado, to replace one ( 1) existing,
high mileage 1998 Chevrolet Cargo Van, unit 77, in the Investigations Division of the
Police Department.
One (1) new model year 2013 , large, Ford F-150 XL, 4x4, extended cab pickup will b e
purchased from Sill -Terhar Motors, Inc., Broomfield, Colorado, to replace one (1)
Council Action Form
February 11,2013
Page 3
existing, hlgh mileage 1993, small, Chevrolet S-1 0 pickup, unit 100, in the Maintenance
Division of the Parks and Recreation Department.
One (1) new model year 2013, large, Chevrolet Silverado 2500, 4x4 extended cab pickup
with a plow package will be purchased from Dellenbach Motors, Ft. Collins, Colorado, to
replace one (1) existing, high mileage 1997, large, Chevrolet K2500, 4x4 pickup, unit
302, in the Maintenance Division of the Parks and Recreation Department.
One (1) new model year 2013, large Chevrolet Silverado 3500, 4x4 cab and chassis with
a dump bed body package will be purchased from Dellenbach Motors, Ft. Collins,
Colorado, to replace one (1) existing, hlgh mileage 1994 Chevrolet 3500 cab and chassis
with a dump bed body package, unit 315, in the Maintenance Division of the Parks and
Recreation Department.
All of the vehlcles listed above will be purchased through the Colorado Price Agreements. All of
the vehlcles being replaced will be disposed of by auction.
The estimated cost of auxiliary equipment, decals, and miscellaneous items for the one special
services SUV, cargo van, and three pickups is 13 ,000. The estimated cost of decals and
miscellaneous items for the cab and chassis truck with a dump bed body is $1,000. The total cost
of all the auxiliary equipment, decals, marking, and miscellaneous equipment requested will not
exceed $14,000.
The asphalt paving patch truck is also budgeted for replacement this year. A specific request for
bids will be prepared for tills purchase.
RECOMMENDED MOTION:
"I move to approve the purchase of the 2013 vehlcle replacements and accessory
equipment for a total cost of$153,361."
"I further move to approve the expenditure of not-to-exceed $14,000 for the purchase,
installation, and/or relocation of auxiliary equipment required for the operation of the vehlcles
along with the installation of markings and communication equipment."
Or,
"I move to deny the approval of the purchase of the 2013 vehicle replacements for the
following reason(s): "
REPORT PREPARED/REVIEWED BY:
Report Initiated by: Greg Knudson, Operations Manager
Report Prepared by: Tim Paranto, Director of Public Works
Reviewed by: Jennifer Nellis, Purchasing Agent
Council Action Form
February 11 ,2013
Page4
ATTACHMENTS:
1. Vehicle Price Summaries
CITY OF WHEAT RIDGE
Specifications for one (1) Police Dept.-Medium, AWD SUV
(Replacement for Unit #23)
February 11, 2013
BASED ON 2013 STATE OF COLORADO PRICE
AGREEMENT #07000YYY86M
Base vehicle as bid: 2013 Dodge Durango SXT, 5.7L V-8, All Wheel Drive,
Special Services Utility Vehicle: $29,040.00
Standard Specifications
Body Code: K8
Exterior Color: Maximum Steel Metallic Clear Coat
Interior Type: Standard, Matching Cloth
Fuel Type: Unleaded Gasoline
Factory Option Additions
None
Total Price of Factory Options:
Factory Option Deductions
$ 0.00
Special Service Durango Without State Patrol Upfits <$ 2,371.00>
Total Price of Vehicle Only with Selected Factory Options/
Deletions: $26,669.00
Attachment 1
CITY OF WHEAT RIDGE
Specifications for one (1) Police Dept.-Large, 4x4, Crew Cab Pickup
(Replacement for Unit #4)
February 11, 2013
BASED ON 2013 STATE OF COLORADO PRICE
AGREEMENT #07000YYY84M
Base vehicle as bid: 2013 Ford F150 XL, 1/2 Ton, 4x4, Crew Cab
Pickup: $18,573.00
Standard Specifications
Body Code: F2
Exterior Color: UX, Ingot Silver
Interior: CS, Matching Cloth
Fuel Type: Unleaded Gasoline
Factory Options
097 Crew Cab (4 Doors), 5-1/2 foot bed
99F 5.0L V-8 Engine
520 Power Locks/Windows/Mirror-Keyless Entry Package
Total Price of Factory Options:
Total Price of Vehicle Only with Selected Factory Options:
$ 6,380.00
$ 812.00
$ 1,150.00
$ 8,342.00
$26,915.00
CITY OF WHEAT RIDGE
Specifications for one (1) Police Department-Large, 1/2 Ton Cargo Van
(Replacement for Unit #77)
February 11, 2013
BASED ON 2013 STATE OF COLORADO PRICE
AGREEMENT #07000YYY91 M
Base vehicle as bid: 2013 Chevrolet Express 1500, Cargo Van:
Standard Specifications
Body Code: C2
Exterior Color: 50U, Summit White
Interior: Standard, Matching Cloth
Fuel Type: Unleaded Gasoline
Factory Options
403 Rear Window Defroster
430 PCKG: Towing/RCVR Hitch
520 Power Door Locks
530 Power Windows
Total Price of Factory Options:
Total Price of Vehicle Only with Selected Factory Options:
$16,095.00
$ 425.00
$ 265 .00
$ 250.00
$ 475.00
$ 1,415.00
$17,510.00
CITY OF WHEAT RIDGE
Specifications for one (1) Parks & Recreation Dept.-Large, Light Duty, 4x4,
Extended Cab Pickup
(Replacement for Unit #1 00)
February 11, 2013
BASED ON 2013 STATE OF COLORADO PRICE
AGREEMENT #07000YYY84M
Base vehicle as bid: 2013 Ford F150 XL, 3.6L, 1/2 Ton, Extended Cab, 4x4,
Pickup: $18,573.00
Standard Specifications
Body Code: F2
Exterior Color: YZ, Oxford White
Interior: CS, Matching Cloth
Fuel Type: Unleaded Gasoline
Factory Option Additions
099 Extended Cab, Short Bed (6 .5 feet)
420 Bedliner-Full Molded+ Tailgate
423 Tool Box-Across Bed, Gull Wing
429 Trailer Brake Control-Electric
430 PCKG: Towing RCVR Hitch
443 PKG: Strobe Light
Total Price of Factory Options:
Total Price of Vehicle Only with Selected Factory Options:
$2,513.00
$ 275.00
$ 375.00
$ 230.00
$ 375.00
$ 425.00
$4,193.00
$22,766.00
CITY OF WHEAT RIDGE
Specifications for one (1) Parks & Recreation Dept.-Large, Extended Cab, 4x4
Pickup With Plow
(Replacement for Unit #302)
February 11, 2013
BASED ON 2013 STATE OF COLORADO PRICE
AGREEMENT #07000YYY91 M
Base vehicle as bid: 2013 Chevrolet Silverado 2500,3/4 Ton, 4x4,
Pickup: $20,661.00
Standard Specifications
Body Code: F3
Exterior Color:50U, Summit White
Interior: Standard, Cloth Matching
Fuel Type: Unleaded Gasoline
Factory Options
098 Extended Cab-Long Bed
423 Tool Box-Across Bed Box, Gull Wing Double Lid
430 Package: Towing/RCVR Hitch
438 Package: Meyer Standard Series Snowplow With All
Steel Moldboard (7-1/2 foot blade)
443 Package: Whelen Roof Strobe Light
468 Spray-In Bedliner-Overrail
Total Price of Factory Options:
Total Price of Vehicle Only with Selected Factory Options:
$ 1,824.00
$ 350.00
$ 485.00
$4,065.00
$ 335.00
$ 475.00
$ 7,534.00
$28,195.00
CITY OF WHEAT RIDGE
Specifications for one (1) Parks & Recreation Dept.-Large, 4x4 Cab & Chassis
With Dump Body
(Replacement for Unit #315)
February 11, 2013
BASED ON 2012 STATE OF COLORADO PRICE
AGREEMENT #07000YYY91 M
Base vehicle as bid: 2013 Chevrolet Silverado 3500, 1 Ton, 4x4: $23,141.00
Standard Specifications
Body Code: T1
Exterior Color: SOU, Summit White
Interior: Matching, cloth
Fuel Type: Unleaded Gasoline
Factory Options
429 Trailer Brake Control
430 Package: Towing/RCVR Hitch (includes wiring harness)
443 Package: Roof Strobe
481 Dump Bed Body & Dual Rear Wheels
Total Price of Factory Options:
Total Price of Vehicle Only with Selected Factory Options:
$ 230.00
$ 650.00
$ 335.00
$6,950.00
$8,165.00
$31,306.00
... ~ l ~
.. • ., City of •
?WheatRl._dge
ITEM NO:~
DATE: February 11,2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO APPROVE FUNDING FROM THE FISCAL YEAR
2013 ECONOMIC DEVELOPMENT BUDGET TO REFLECT
THE APPROVAL OF $90,000 FOR THE WHEAT RIDGE
BUSINESS DISTRICT REVITALIZATION INCENTIVE GRANT
PROGRAM
0 PUBLIC HEARING
[8] BIDS/MOTIONS
D RESOLUTIONS
QUASI-JUDICIAL:
~~
ISSUE:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2N° READING
D YES [8] NO
The Wheat Ridge Business District ("WRBD") is requesting its 2013 budget approved
appropriation for the Revitalization Incentive Grant Program in the amount of $90,000.
PRIOR ACTION:
City Council approved $90,000 in funding during the 2013 budget process.
FINANCIAL IMPACT:
The budgeted appropriation will be expended from the Economic Development budget account
number 01-105-700-710.
BACKGROUND:
The 38th Avenue Business District Board of Directors was appointed at the August 12,2002 City
Council meeting. In 2005 , the 38th Avenue Business District changed its name to the Wheat
Ridge Business District. In 2011 the City Council approved an initial $40,000 in funding to
WRBD and then appropriated an additional $55 ,000 on June 8, 2011 (Resolution 16-2011) for
additional program funding.
V:\Forms\CAFtemplate
Council Action Form
February 13 , 2012
Page2
In 2012 the City Council approved $40,000 for WRBD, with direction to the WRBD to come
back to them with any additional requests. In 2013 Council approved $90,000 in funding to
support the Revitalization Incentive Grant Program. The WRBD, working cooperatively with
Wheat Ridge 2020 will provide the City Council with quarterly reports of expenditures of the
funding.
RECOMMENDATIONS:
Staff recommends funding the entire request of $90,000 to Wheat Ridge Business District for the
Revitalization Incentive Grant Program from account number 01-105-700-710.
RECOMMENDED MOTION:
"I move to approve funding in the amount of $90,000 for the Wheat Ridge Business District
Revitalization Incen6ve Grant Program for fiscal year 2013 ."
Or,
"I move to postpone indefinitely funding in the amount of $90,000 for the WRBD Revitali zation
Incentive Grant Program for fiscal year 2013 for the following reason(s)
"
REPORT PREPARED BY:
Steve Art, Economic Development and Urban Renewal Manager
ATTACHMENTS:
1. WRBD 2013 Request Letter
2. Revitalization Incentive Program Description and Application Fonn
3. Recent Activity Summary and WRBD History
February 6, 2013
Patrick Goff
City of Wheat Ridge
7500 W 29th Ave
Wheat Ridge CO 80033
Dear Patrick,
(t::;t Ridge
BUSINESS DISTRICT
I am writing to request the Wheat Ridge Business District (WRBD) 2013 funding of
$go,ooo.oo as approved in the 2013 City of Wheat Ridge Budget.
In 2012 the WRBD approved 17 grants totaling over $62.400 for sign, fa~de, and
architectural improvements. In addition, at the request of City Council, WRBD
instituted an Accessibility Grant program to assist with upgrading buildings to meet city
accessibility requirements. Three Accessibility grants were awarded totaling $13,089.
Twelve of the grant projects have been completed. These 12 grants helped leverage over
$2oo,ooo of property improvements in the City of Wheat Ridge. Based on estimates,
the remaining 8 projects are anticipated to have a total project cost of more than
$533,000. This total includes two very large complete building rehabilitation projects.
For 2013 the WRBD will continue to promote our revitalization incentive program, thru
matching grant assistance for accessibility, signs, and fa«;ade improvements, and
architectural design assistance. We appreciate your past and continued support of the
Wheat Ridge Business District.
Sincerely,
John Marriott
Board President, Wheat Ridge Business District
PO Box 1268 Wheat Ridge CO 80034
Attachment 1
Wheat Ridge
BUSINESS DISTRICT
Revitalization Incentive Program
What is the Wheat Ridge Business District Revitalization Incentive
Program?
The program offers up to $n,ooo in matching funds to commercial businesses in
the City of Wheat Ridge in order to improve the appearance of individual
buildings, as well as the overall look of the city. More funding may be available
for extensive renovations done by those paid prevailing wages through the Large
Project category. All improvements must be to areas visible from the public
right-of-way. The goal of this program is to leverage private improvements while
making revitalization efforts affordable, creative, and community-based.
Local bonus funding will be made available to those commercial businesses that
use a business located and licensed in Wheat Ridge as their contractor for the
improvements. Upon demonstration of using a licensed Wheat Ridge contractor
the maximum grant award will be increased by 10%. As an example, if XYZ
Business used Wheat Ridge Contracting, the maximum eligible fa~de grant of
$6,ooo would be increased to $6,6oo.
In October 2012, the WRBD Board of Directors implemented an additional
funding tier for the conversion of pole signs to monument signs. The maximum
award amount for the conversion of a pole sign to a monument sign is $sooo
with the time in business requirement waived.
The Revitalization Incentive Program is administered by Wheat Ridge 2020
through an agreement with the Wheat Ridge Business District, a volunteer group
comprised of Wheat Ridge business owners, property owners, and civic leaders.
How does the application process work?
After review of the application, the applicant should meet with representatives of
Wheat Ridge 2020, and then complete the Program Application Form, with
attached documentation. Such documentation includes (but is not limited to):
architectural drawings, material/color samples, and cost estimates. (At least two
bids are required.) Wheat Ridge 2020 will conduct a final review of the
application and supporting materials, and then make a recommendation to the
Board of Directors of the Wheat Ridge Business District. The Board of Directors
will vote to accept, accept with conditions, or deny the application.
If the application is accepted, the applicant will receive a Letter of Commitment
from the Wheat Ridge Business District indicating the specific amount of grant
funding and information on any other requirements. The applicant can then
Attachment 2
Re vised : 10/04 /12 Revitalization Incentive Program Description Page I
proceed with the necessary review and permit process required by the City of
Wheat Ridge.
Funds will be released to the applicant upon full completion of the construction
of the project, and inspection of the improvements by representatives of the
Wheat Ridge Business District for determination that the actual work performed
was the work submitted in the application process. Copies of paid invoices
(receipts) must be submitted to the Board for reimbursement.
There is a grant management fee of up to s% of the approved grant amount that
will be deducted from the grant award.
If an application is denied, a new application can be submitted anytime after 30
days from the date the application was denied.
Who can apply for funding?
Any building owner or store proprietor/tenant with lease authority or
authorization from the building owner can apply for funding. The project site
must be located within Wheat Ridge. Tenants must have a minimum of two years
remaining on their lease or an option to renew. Only architectural work
completed prior to application approval is eligible for grant assistance.
Applicants must be a member of the Wheat Ridge Business Association or
become one. Membership starts at $so.oo. The Wheat Ridge Business
Association is an association of local businesses that provides networking,
information and training opportunities. The Wheat Ridge Business District is
committed to the success of all businesses within the City.
Wheat Ridge Business Association may be contacted at www. wheatridge. biz.
What types of improvements are eligible for funding?
• Fa~de
• Signs (new, repairs, replacements, removal)
• Architectural/Design Assistance
Are there any design guidelines?
Projects must conform to all aspects of the Zoning and Development Code of the
City of Wheat Ridge (as may be amended). For 38th Avenue, this specifically
includes the Streetscape and Architectural Design Standard Manual. In order to
receive matching grant funding, projects must be approved by the Wheat Ridge
Business District Board of Directors. Maintenance such as painting, chairs, and
equipment are NOT covered under the program unless painting is part of an
overall fa~de improvement. The Wheat Ridge Business District has a separate
Commercial Exterior Paint Program.
Revised : 10/04/12 Revitalization Incentive Program Description Page 2
Sign applicants must be sure to get a sign permit and check the sign code at the
City. Sign grant award amounts are tiered based on the length of time the
business has been in operation.
How is the funding awarded?
This is a matching grant program, which means that the applicant pays a portion
of the improvement and the Wheat Ridge Business District pays a portion. The
amount of the match must be at least 1:1-the applicant pays $1 and the Wheat
Ridge Business District pays $1. However, there is a maximum grant
contribution by the Wheat Ridge Business District of:
$3,000 per project for signs, based on length of time in business
$s,ooo per project for the conversion of pole signs to monument signs
$6,ooo for fa~de improvements
$2,000 Architectural/Design Assistance (matching award reimbursed
after approved work is completed. Applicant is responsible for all
architectural fees.)
Upon demonstration of using a Wheat Ridge based contractor the maximum
grant award will be increased by 10% as a local bonus.
Work completed prior to the Letter of Commitment, other than
Architectural, is not eligible for funding. Grant funds are disbursed on a
reimbursement basis, and cannot be issued until the proposed project has been
fully completed. Before funds are released, applicants will need to submit proof
of payment for completed work and representatives of the Wheat Ridge Business
District must review the completed project to determine that the actual work
performed was the work that was approved. At least two photos of the completed
project must also be submitted to reception@wheatridge202o.org.
How do I receive funding for Architectural/Design Assistance?
1. Architectural/Design Assistance can be requested for fa~de
improvements only.
2. Request for approval of architectural assistance should be made as part
of the application process.
3· Request for reimbursement can be made upon completion of the
project. Copies of paid invoices are to be submitted to the Board along
with the request for reimbursement.
How are projects selectedfor funding?
Applications will be reviewed and selected based on their compatibility with the
vision and goals of the Board of Directors of the Wheat Ridge Business District as
well as availability of funds.
Revised: 10/04/12 Revitalization Incentive Program Description Page3
What happens after a project is selected for funding?
Work selected for a matching grant from the Wheat Ridge Business District must
be completed within 6 months of approval of the application-unless extended by
the Board of Directors. The applicant is responsible for obtaining all building
permits and any other required permits for the work to be done. The applicant is
responsible for conformance with all applicable safety standards and conditions.
The applicant also agrees to maintain the property and the improvements made
through the Revitalization Incentive Program.
The Wheat Ridge Business District may promote an approved project by
numerous means including, but not limited to, the following: Display of a Wheat
Ridge Business District sign or sticker at the site during and after construction;
the use of photographs and descriptions of the project in Wheat Ridge Business
District communications and materials.
Note: The Wheat Ridge Business District reserves the right to make
changes in the conditions of the Revitalization Incentive Program as
warranted.
For additional information contact:
Wheat Ridge Business District
PO Box 1268
Wheat Ridge, CO 80034-1268
The following numbers are staffed by Wheat Ridge 2020.
Phone: 720-259-1030
Fax: 303-940-9332
Revised : 10/04/12 Revitalization Incentive Program Description Page4
Wheat Ridge
BUSINESS DISTRICT
Revitalization Incentive Program
Application Form
Name of Applicant (Business or Property Owner) _______________ _
Name of Business---------------------------
Address of Business
Mailing Address of Applicant (include zip code)
Phone Number----------Fax Number ------------
E-mail address ________________________ ~-------
Type of business----------------------------
Applicant is the 0 Property Owner 0 Business Owner 0 Other
How many years has the business been in existence?-----------
How long has the business been operating at the current location? ----------
When does your current lease expire?
If lease expires in less than two years, please explain the circumstances
Property owner's name (if different from applicant) ----------------
Property owner's address-------------------------'----
Property owner's phone number ----------------------=----
Note: q you are not the property owner, please have the property owner or authorized
representative co-sign this application where indicated in the General Conditions.
What has led you to invest in your business in Wheat Ridge at this time? ____ _
Revised: I 0/04/12
Have you met with the Jefferson County Business Resource Center?--:------:-:-----=--
** The JCBRC provides no-cost and low-cost assistance to business owners in a variety of areas, including
business plan development, market analysis, targeted mailing lists, marketing assistance and more. Learn
more at www.jeffcobrc.org or call 303-996-8976 for an appointment.
Have you met with the Small Business Development Center?------------
** The SBDC is dedicated to helping small businesses throughout Colorado achieve their goals by providing Free
confidential counseling and various training programs. The SBDC combines information and resources from federal,
state and local governments with those of the educational system and the private sector to meet the specialized and
complex needs of the small business community. www.coloradosbdc .org or 720-256-2640.
Application Request:
I am applying for (check all that apply):
D Fac;ade Improvements (general maintenance is NOT included)
0 Sign Improvement
D Architectural/Design Assistance (Maximum matching award of $2,ooo reimbursed after
approved work is completed. Applicant is responsible for all architectural fees.)
0 I have selected a licensed contractor /business located in Wheat Ridge to perform the work
on my project. I request the additional to% bonus on the grant amount for using this
contractor. The following are Wheat Ridge contractors I will use:
Proposed Improvements
Please describe the proposed improvements to the property in the above categories. Include at
least two color photographs showing the existing building conditions. Two bids are suggested,
but only one is required. If you have any additional building information such as: measured
plans, site plans, or architectural documentation for improvements (plans, sketches, or
construction costs), please include them with your application. General improvements are
not eligible (i.e. cleaning, new furnishings, etc ... )
Have you or do you intend to employ an architect to design your fac;ade? If so, you could be
eligible for grant assistance.
For Architectural Desim Assistance (provide description):
2 Revised : 10/04/12
Architectural Design Assistance Bid information (please check which contractor you have
chosen):
Bid #1: Company Amount ____ _
Bid #2: Company----------------Amount ____ _
For Fagule Improvements (provide description);
Fac;ade Improvements Bid information (please check which contractor you have chosen):
Bid #1: Company Amount ____ _
Bid #2: Company _________________ Arnount _____ _
For Sim Improvements (provide description);
Sign Improvements Bid information (please check which contractor you have chosen):
Bid #1: Company Amount ____ _
Bid #2: Company Amount ____ _
Sign grant eligibility is determined by length in business. 1 year = up to $1,000, 2 years = up to $2,ooo and 3+ years =
up to $3000. If you are converting an existing pole sign to a monument sign, additional funding is available)
Total proposed project budget
Amount of funding assistance being requested
Desired completion date
The applicant authorizes the Wheat Ridge Business District, Inc., to promote an approved
project, including but not limited to displaying a sign or sticker at the site (during and after
construction), and using photographs and descriptions of the project in informational materials
and press releases.
The applicant understands that the Wheat Ridge Business District, Inc. reserves the right to
make changes in conditions of the Revitalization Incentive Program as warranted.
3 Revised: 10/04 /12
Applicant understands that, in the event this application is approved, a binding letter of
commitment must be signed and recorded prior to release of grant funds. Applicant
understands that up to a 5% grant management fee will be applied if grant is approved.
Signature of Applicant-----------Date---------
If applicant is not the property owner, please have the property owner or an authorized
representative review and co-sign this application below.
As owner of property at ------------------I have reviewed the
above application and authorize the operator of-----------------
at said address to perform improvements described above as part of the Wheat Ridge Business
District's Revitalization Incentive Program.
Signature of Property Owner
Or Authorized Representative----------Date
SUBMITI.AL CHECKLIST Please include the following and initial each item to
show that it has been included:
___ An original application form and the following:
:--__ 1WO color photos of existing building and/ or sign -please email photos to
kim@WheatRidge2020.org
___ Color renderings of proposed scope of work
___ Quotes or bids from 1WO separate firms for proposed work, bids must clearly
show the cost for the requested improvement(s).
___ Signed and notarized original Acceptance of General Conditions form.
___ $25 application payable to: Wheat Ridge Business District.
___ Wheat Ridge Business Association (formerly Enterprise Wheat Ridge application and
fee if non-member (membership status will be confirmed). Check made payable
to: Wheat Ridge Business Association.
**Wheat Ridge Business Association is a sister organization to the Wheat Ridge Business
District and provides networking and training opportunities for small businesses.
___ Completed application, with fees and all attachments, can be mailed to Wheat Ridge
Business District at:
Wheat Ridge Business District
P .0. Box 1268
Wheat Ridge, Colorado 80034
Or drop off at the Wheat Ridge 2020 offices. For questions regarding the program or
application contact Britta Fisher or Kim Snetzinger at 720-259-1030.
Note: Digital photos and information should be emailed to Kim@WheatRidge2020.org
4 Revised: 10/04/12
Wheat Ridge
BUSINESS DISTRICT
Accessibility Grant
Program Description
What is the Wheat Ridge Business District Accessibility Grant?
The program offers up to $s,ooo in matching funds to commercial businesses in the
City of Wheat Ridge in order to comply with accessibility requirements. The goal of this
program is to assist businesses in meeting regulatory accessibility requirements and
making improvements to their properties. The minimum project cost is $1000 thereby
making the minimum grant $soo.
The Accessibility Grant Program is administered by Wheat Ridge 2020 through an
agreement with the Wheat Ridge Business District (WRBD).
What types of improvements are eligible for funding?
Eligible properties are limited to existing, non-compliant conditions. Funding is
intended for retro fitting of existing conditions to bring the property to compliance with
accessibility regulations. Funding is not available for new construction or extensive
renovation work. Specific improvements may include, but are not limited to:
• Entry way ramps
• Bathroom reconfigurations
Are there any design guidelines?
Projects must conform to all aspects of the Zoning and Development Code of the City of
Wheat Ridge (as may be amended). In order to receive matching grant funding, projects
must be approved by the WRBD Board of Directors prior to the commencement of
improvements.
How is the funding awarded?
This is a matching grant program, which means that the applicant pays a portion of the
improvement and the WRBD pays a portion. The amount of the match must be at least
1:1-the applicant pays $1 and the Wheat Ridge Business District pays $1. The
maximum grant contribution by the WRBD is $s,ooo.
Who can apply for funding?
The applicant is the entity who is paying for the accessibility improvements. This can be
the business owner or the property owner. Any building owner or store
proprietor/tenant with lease authority or authorization from the building owner can
apply for funding. The project site must be located within Wheat Ridge. Tenants must
have a minimum of two years remaining on their lease or an option to renew.
Revised : 09/02/11 Revitalization Incentive Program Description Page I
Applicants must be a member of the Wheat Ridge Business Association or become one.
Membership starts at $so.oo. The Wheat Ridge Business Association (WRBA) is an
association of local businesses that provides networking, information and training
opportunities. The Wheat Ridge Business District is committed to the success of all
businesses within the City. WRBA may be contacted at www.wheatridge.biz.
How does the application process work?
After the applicant submits a completed application, including the attachment of all
required documentation, the WRBD Board of Directors reviews the application and will
vote to accept, accept with conditions, or deny the application. Applications must be
submitted by the last Thursday of the month to be considered at the regularly scheduled
WRBD Board of Directors meeting.
If the application is accepted, the applicant will receive a Letter of Commitment from
the WRBD indicating the specific amount of grant funding and information on any other
requirements. The applicant can then proceed with the necessary review and permit
process required by the City of Wheat Ridge .
Work completed prior to the Letter of Commitment is not eligible for funding. Grant
funds are disbursed on a reimbursement basis, and cannot be issued until the proposed
project has been fully completed. Before funds are released, applicants will need to
submit proof of payment for completed work and representatives of the WRBD must
review the completed project to determine that the actual work performed was the work
that was approved. At least two photos of the completed project must also be submitted
before funds are released.
There is a grant management fee of up to 5% of the approved grant amount that will be
deducted from the grant award.
If an application is denied, a new application can be submitted anytime after 30 days
from the date the application was denied.
How are projects selectedfor funding?
Applications will be reviewed and selected based on their compatibility with the vision
and goals of the Board of Directors of the WRBD as well as availability of funds.
What happens after a project is selected for funding?
Work selected for a matching grant from the Wheat Ridge Business District must be
completed "'rithin 6 months of approval of the application-unless extended by the
Board of Directors. The applicant is responsible for obtaining all building permits and
any other required permits for the work to be done. The applicant is responsible for
conformance with all applicable safety standards and conditions. The applicant also
agrees to maintain the property and the improvements made through the Revitalization
Incentive Program.
The Wheat Ridge Bu s iness District may promote an approved project b y numerous
means including, but not limited to, the following: Display of a Wheat Ridge Business
Re vi sed : 09 /0 2/11 Re v ita li zation In centi ve Program Descripti o n Page 2
District sign or sticker at the site during and after construction; the use of photographs
and descriptions of the project in Wheat Ridge Business District communications and
materials.
Note: The Wheat Ridge Business District reserves the right to make
changes in the conditions of the Revitalization Incentive Program as
warranted.
For additional information contact:
Wheat Ridge Business District
PO Box 1268
Wheat Ridge, CO 80034-1268
The following numbers are staffed by Wheat Ridge 2020.
Phone: 720-259-1030
Fax: 303-940-9332
Revised: 09/02 /11 Revitalization Incentive Program Description Page 3
Name of Applicant
Wheat Ridge
BUSINESS DISTRICT
Accessibility Grant
Application Form
Name of Business -----------------------------
Address of Business
Mailing Address ----------------------------
Phone Number ___________ Fax Number ____________ _
E-mailaddress _____________________________ _
typeofbusiness _____________________________ _
Applicant is the D Property Owner D Business Owner D Other
How many years has the business been in existence? ____________ _
How long has the business been operating at the current location? ___________ _
When does your current lease expire?
If lease expires in less than two years, please explain the circumstances
Property owner's name (if different from applicant) ______________ _
Property owner's address --------------------------
Property owner's phone number ------------------------
Note: If you are not the property owner, please have the property owner or authorized
representative co-sign this application where indicated in the General Conditions.
What has led you to invest in your business in Wheat Ridge at this time? ____ _
Rev ised: 05/23112
Have you met with the Jefferson County Business Resource Center? _____ --=-----,--
** The JCBRC provides no-cost and low-cost assistance to business owners in a variety of areas, including
business plan development, market analysis, targeted mailing lists, marketing assistance and more. Learn
more at www.jeffcobrc.org or call303-996-8976 for an appointment.
Have you met with the Small Business Development Center? ___________ _
** The SBDC is dedicated to helping small businesses throughout Colorado achieve their goals by providing Free
confidential counseling and various training programs . The SBDC combines information and resources from federal ,
state and local governments with those of the educational system and the private sector to meet the specialized and
complex needs of the small business community. www.coloradosbdc.org or 720-256-2640.
Proposed Improvements
Please describe the proposed improvements to the property. Include at least two color
photographs showing the existing building conditions. Two bids are suggested, but only one is
required. If you have any additional building information such as: measured plans, site plans,
or architectural documentation for improvements (plans, sketches, or construction costs),
please include them with your application.
Total proposed project budget
Amount of funding assistance being requested
Desired completion date
The applicant authorizes the Wheat Ridge Business District, Inc., to promote an approved
project, including but not limited to displaying a sign or sticker at the site (during and after
construction), and using photographs and descriptions of the project in informational materials
and press releases.
The applicant unders tands that the Wheat Ridge Business District, Inc. reserves the right to
make changes in conditions of the Revitalization Incentive Program as warranted.
2
Revised: 0 5/23/12
Applicant understands that, in the event this application is approved, a binding letter of
commitment must be signed and recorded prior to release of grant funds. Applicant
understands that up to a 5% grant management fee will be applied if grant is approved.
Signature of Applicant ____________ Date _________ _
If applicant is not the property owner, please have the property owner or an authorized
representative review and co-sign this application below.
As owner of property at -------------------I have reviewed the
above application and authorize the operator of ------------------
at said address to perform improvements described above as part of the Wheat Ridge Business
District's Revitalization Incentive Program.
Signature of Property Owner
Or Authorized Representative __________ Date
SUBMITIAL CHECKLIST Please include the following and initial each item to
show that it has been included:
___ An original application form and the following:
___ TWO color photos of existing building and/ or sign
___ Color renderings of proposed scope of work
___ Quotes or bids from 1WO separate firms for propos ed work, bids must clearly
show the cost for the requested improvement(s).
___ Signed and notarized original of Acceptance of General Conditions form.
___ $25 application fee attached. Payable to: Wheat Ridge Business District.
___ Wheat Ridge Bus iness Association application/ fee if non-m e mber (me mbers hip status
will be confirmed by staff). Check made payable to: Wheat Ridge Business Association
**Wheat Ridge Business Association is a sister organization to the Wheat Ridge Business
District and provide s networking and training opportunities for small businesses.
___ Completed application, with fees and all attachments, can be mailed to Wheat Ridge
Business District at:
Wheat Ridge Business District
P.O. Box 1268
Wheat Ridge, Colorado 80034
Or dropped off at the Wheat Ridge 2020 offices . For que stions reg arding the program or
application contact Britta Fis h e r or Kim Snetzinger at 720-259-1030.
Note: Digital photos and information should be emailed to Kim ®WheatRidge202o.org.
3
Re vi sed : 0 5/2 3112
(f:;Ridge
BUSINESS DISTRICT
Commercial Exterior Paint Grants
Program Overview
Goal: To help encourage commercial property owners to keep well-
maintained and vibrant properties on Wheat Ridge corridors.
• Program is for mixed use or commercial properties located within the city limits
of Wheat Ridge.
• Applications are to include the signature/ approval of the owner of the property
• WRBD will provide written approval to an applicant for participation in the
program.
• There will be a maximum reimbursement of $500 per property and a
maximum of 50% match for supply and material costs in paint
project.
• Reimbursement of not more than so% of the total cost for supplies will be made
to the approved applicant within 30 days once receipts for supplies have been
received.
• Supplies are defined as paint, brushes, tarps, etc. and will not include the cost for
labor.
• Paid receipts are to be provided to the WRBD within 30 days of project
completion.
• Participants will have a two month time frame from the date of acceptance to
completion of project to be eligible for reimbursement and will be noted on the
approved application. If applicant needs an extension, they may contact Britta
Fisher at bfisher@wheatridge2020.org or call720-259-1030. Only extensions in
writing will be honored.
Please return application via email to reception@wheatridge2o2o.org or by fax at 303-
940-9332. Only applications with a digital before picture of the property emailed to
reception@wheatridge2020.org will be considered complete and able to be processed.
For questions, please contact Britta Fisher or Kim Snetzinger at Wheat Ridge 2020,
720-259-1030.
((::;Ridge
BUSINEss DISTRICT Commercial Exterior Paint Application
Date: ____________________ _
Address: ____________________________________________________ ___
PropertyO~er: ________________________________________________ _
Applicant, if different than Owner: ----------------------------------------
Anticipated Start Date of Project: -----------------------------------
Anticipated End Date of Project: -----------------------------------
Estimated Cost of Supplies: -----------------------------------------
Visual Impact of Project on Block: _________________________________ _
Property Owner Signature Date
Applicant, if different from Owner Date
Be sure to email BEFORE Photo to reception@wheatridge2020.org
Office Use ONLY *************************************************************Office Use ONLY
Date Received __________ Date of Approval or Denial __________ _
Approved for Reimbursement for up to, and including: ______________ _
Completion Date of Painting: -------------------------------------
Date Paid Receipts Received by WRBD: ---------------------------
WRBD On-site of Completed Project: _________ By: ________________ _
Date Payment Made to Applicant: Check Number: ______ __
After photo submitted and on file:. __________ _
Attach documentation authorizing approval
Activity Summary: Calendar Year 2012:
Grants paid: 16 Additional Grants pending: 9
Total amount paid out: $65,00 I Committed for grants pending: $38,440
Estimated total project costs on those 25 grants: $1,121,390
History: The Wheat Ridge Business District was incorporated as the 381h A venue Business District
in 2002, with the following purposes, per the Articles of Incorporation:
I) To construct and maintain streetscape, pedestrian, and business fa~ade
improvements along the full length of381h Avenue.
2) To foster close and continuous working relationships with federal, state, city,
other nonprofit organizations, and members of the business community who
share a common interest in the objectives and purposes of the organization .
3) To collect or distribute information regarding streetscape and fa~e
rehabilitation and maintenance.
4) To create a thriving business district by encouraging and assisting development
of small business along 3 glh A venue.
5) And to develop and assist in the execution of a long term marketing strategy and
vision.
By 2005, the program was expanded to the whole city of Wheat Ridge, not just 38th Avenue and the name
was changed to Wheat Ridge Business District.
The primary vehicle used to accomplish these goals was the Revitalization Incentive Program that provides
matching grants to businesses for certain improvements.
Funding for the Wheat Ridge Business District has been $40,000 per year from the city of Wheat Ridge
until2010 when funding was $70,000 ($40,000 +$30,000). 2011 funding from the City was $95 ,000
($40,000 February + $55,000 July). Thus far, 2012 funding from the City included $40,000 received in
March for the Revitalization Incentive Program and an additional $20,000 received in May earmarked for
an accessibility grant program. In 2009 the Wheat Ridge Business District was awarded a CDBG grant for
$20,000 to fund the program (later raised to $60,000 and used for modmood, 7700 W 44lh Ave.)
The Wheat Ridge Business District has an 11-member board of directors per the bylaws. City Council
appoints three directors and eight directors are elected by the members. The Wheat Ridge Business
Association (WRBA, formerly Enterprise Wheat Ridge) and the Wheat Ridge Business District share a
membership. The grant program is administered by Wheat Ridge 2020.
Since 2005 the program has been fine tuned by the board of directors to eliminate a separate category for
awning improvement grants and to add a small grant for painting facades . The board of directors also
changed the reimbursable grant ratio for signs, based on the applying businesses history, to ensure that
moneys spent on grants would have a high probability of success. In June 20 II the WRBD board of
directors began an incentive for grant applicants to use licensed Wheat Ridge businesses. Grant applicants
using a Wheat Ridge Business are eligible for 10% more in grant funding.
In May 2012, the WRBD Board of Directors implemented a new program designed to address an ever
increasing need for business assistance in complying with the accessibility enhancements required by code.
This matching grant program allows for grants of up to $5,000 for accessibility compliance projects.
Attachment 3
... ··~ ~ J .,. City of •
?WlieatRl_,dge
ITEMNO: '7 ,
DATE: February 11 , 2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: A MOTION APPROVING A CONTRIBUTION IN THE
AMOUNT OF $2,055 TO THE JEFFERSON CENTER FOR
MENTAL HEALTH FOR THEIR 55TH ANNIVERSARY
EMERALD CELEBRATION
D PUBLIC HEARING
IZI BIDS/MOTIONS
D RESOLUTIONS
ISSUE:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2N° READING
D YES IZI NO
The Mayor is requesting that the City sponsor the 55th Anniversary Emerald Celebration for the
Jefferson Center for Mental Health on April 25 , 2013. Sponsorship opportunities include the
purchase of one table for 10 guests at the $2 ,055 Sapphire level or the $5 ,055 Ruby level or the
purchase oftwo tables for 20 guests at the $10 ,055 Emerald level.
PRIOR ACTION:
The City's purchase of a table for the benefit was discussed at the study session on February 4 ,
2013 .
FINANCIAL IMPACT:
The 2013 Budget includes $3,000 in the Legislative budget for table sponsorships. If Council
chooses to sponsor the Emerald Celebration at either the Ruby or Emerald levels, an individual
Council Member may allocate a portion of their $1 ,500 annual outreach budget to this event. Or,
Council may approve a supplemental budget appropriation from the General Fund reserves.
BACKGROUND:
The Jefferson Center for Mental Health is a non-profit community mental health center serving
Jefferson , Clear Creek and Gilpin counties since 1958 . The centers services are provided
through numerous clinical locations and schools , nursing homes , senior centers and other partner
locations throughout the community. Jefferson Center for Mental Health has an ability to pay
policy, which is based on income, number of dependents and availability of other funding
sources for this purpose.
Council Action Form
February 11 , 2013
Page2
Jefferson Center for Mental Health supports the provision of quality mental health services and
partners with the community to create a place that fosters mental health and supports those with
mental health challenges. The Emerald Celebration will help support this mission.
RECOMMENDATIONS:
None
RECOMMENDED MOTION:
"I move to approve a contribution in the amount of$2,055 to the Jefferson Center for Mental
Health for their 55 1h Anniversary Emerald Celebration."
Or
"I move to approve a contribution in the amount of$ ___ to the Jefferson Center for Mental
Health for their 55th Anniversary Emerald Celebration."
REPORT PREPARED BY:
Patrick Goff, City Manager
ATTACHMENTS:
1. Jefferson Center for Mental Health Brochure
David Myers -President and CEO of Metro Community Provider Network (MCPN).
He began his career first in Peace Corps in Guatemala where he was introduced to public
health and then as a journalist in Mexico City . From there he attended the CSU master's
program for nutrition and joined the Plan de Salud del Valle organization to work with
migrant farmworkers and the rural poor. In 1993 he became CEO for MCPN where he
oversees a network of 18 locations providing health services to the uninsured of suburban
Denver. His system encompasses medical clinics, dental clinics , and outreach/community
service sites.
Rita Schnidt-In the 1970's, Rita Schnidt began volunteering with Jefferson Center. Since
then , she has served as chair of the Foundation Board , on the Jefferson Center Board, and on
numerous committees including the 50th Anniversary Gala , Legacy Breakfast Building Futures,
and Wellness Walks . Rita received the Arvada's "Woman of the Year" in 1983 , the DOVIA
"Exceptional Volunteer Board Member" in 2008 for her work at Jefferson Center as well as
special recognition from the Arvada Police Department in 2009 for her work with the D.A.R .E.
Foundation. Rita has also participated in countless Arvada community agencies, proving her
commitment to grass roots-level change . Rita remains a staunch advocate for battered
women, low-income housing, and those struggling with mental illness and alcoholism.
As jefferson Center for Mental Health celebrates its 55th year, we help bnng hope for a bnghter
future for thousands of community members who are struggilng with mental health disorders-
1ndividuals whose daily Jives have been disrupted, whose mental health problems are lead1ng to
dlf.ficulties at work or school, hospitalization, homelessness, or even 1nvolvement with the juvemle
or cnimnal justice system. Last year, Jefferson Center served 19,000 individuals and fam1lies-the
same number of people that would fill eve.zy seat 1n the Pepsi Center-through its recove.zy-focused
services, help1ng people manage their Jllness and lead productive, meamngful Jives .
Attachment 1
Sponsorship Opportunities
Emerald Sponsor-$10,055 ($9,215 Tax Deductible)
Two tables (20 seats) with prominent floor placement
Full page acknowledgement in event program
Organization bio included in event program
Company name and logo on event signage
Listing as Emerald Sponsor on all event publicity
Ruby Sponsor-$5,055 ($4,635 Tax Deductible)
One t able (10 seats) with prominent floor placement
Half page acknowledgement in event program
Company name and logo included in event program
Company name and logo on event signage
Listing as Ruby Sponsor on all event publicity
Sapphire Sponsor-$2,055 ($1,635 Tax Deductible)
On e tabl e (1 0 seats) with p rominent fl oo r pl acement
Co m p any name and logo included in event program
Company name and logo on event signage
Listing as Sapphire Spons or on all event publicity
Circle of Friends -$955
($535 Tax Deductib l e)
Purchase 10 Friend tickets
for your circle of friends and
receive guaranteed seats t the
same table plus your names
printed in the event program!
Individual Tickets
Supporter Ticket-$255 ($213 Tax Deductible)
On e ticket plus a $20 0 tax deductible donation
Yo ur name printed in event program
Friend Ticket-$155 ($113 Tax Deductible)
One ticket plus a $100 tax deductible donation
Your name p rinte d in the eve n t program
Individual Ticket-$55 ($13 Tax Deductible)
Thursday, April 25, 2013 ~ 5:30pm -9:30pm
Arvada Center for the Arts and Humanities
Name: ___________________________________________________________ ___
Company: _________________________________________________________ __
Address: __________________________________________________________ __
Ci~: __________________ __
Telephone: __________ _
Please select a sponsorship level
0 Emerald Sponsor-$10,055
0 Ruby Sponsor-$5,055
0 Sapphire Sponsor-$2,055
State: _______ __ Zip : ------------------
Email : -------------------------------------
Please select a ticket level
0 Circle of Friends -$955
0 Supporter Ticket -$255
0 Friend Ticket-$155
0 Individual Ticket-$55
0 Check enclosed (please make check payable to jefferson Center for Mental Health)
0 Ple a se charge my: D Visa 0 MasterCard
Card Number: Expiration Date: ________ _
Signarure: __________________________________________________________ __
Please return to Rebecca Hansen, Development Director
70 Executive Center, 4851 Independence St., Wheat Ridge, CO 80033-6715.
Questions? Contact Rebecca Hansen at 303-432-5089 or rebeccahatljcmh.org.
Please s end names and email addresses of attendees, artwork and logos to rebeccaha@jcmh.org.
.Bui/Jinsllr~) ckng"ns'-iv~s) s,;,.~~n,"nsCtJ#V11Uw'!J
303-425-0300 •CJ • Jefferson Center
www.jcmh.org
for mental health
Our mission ... is to promote mental health and provide quality mental health
services to persons with emotional problems and/or serious mental illness.
We are partners with our community, working together to create a place
that fosters mental health and supports those with mental health challenges.
Jefferson Center for Mental Health Oefferson Center) is the private 501 (c) (3) not-for-profit community
mental health center serving Jefferson, Clear Creek and Gilpin counties for more than 55 years.
Jefferson Center has a variety of programs for people of all ages, from all walks of life and available
to all members of our community. A majority of clients are uninsured or underinsured and low income.
In FY 2012, 31% of those served were children under the age of 18 . ..-, J , ~-' ::,_.-,. . m~
' ' _.., '-,.; .ci'.I'Jii ' ~;
Your Nonprofit Community Mental H~altll"'"~;~t:~. >2~;;~
. . .... .. .. . --~~~
' '!• ,";'~, I .',,1, : ·~~ .-:·'·. ~--· j . ; ..
• Last year, provided treatment and education to more than 19,000 people, from young .:· ··:.. !. ' • .:.; 1
children to senior citizens ~ :-· . :. , ; '{ '·· '·,· . : • Is governed by an 18-member Board of Directors representative of the communities we serve
• Provides services in over 20 locations throughout Jefferson, Gilpin and Clear Creak counties,
in addition to working in schools, nursing homes, senior centers and other locations
• Employs over 400 staff, 75% of whom are experienced mental health professionals who have
expertise in specialty areas such as children and family issues, adults with mental illness ,
suicide prevention, early intervention, crisis management and trauma treatment
... services include:
• Clinical services including outpatient counseling for individuals and families, psychiatric
medication evaluation and management, group therapy, and 24 hour/7 days a week crisis
and emergency services
• Community-based support services to assist individuals with mental disorders to
live and work within their community, which include employment training
programs and various supportive housing programs
• Wellness and enrichment services focusing on resilience and
renewed hope
Programs and Services For all clients regardless of the program for which
they are enrolled, Jefferson Center provides a basic array of services based upon individual needs:
case management, medication management and additional support services as needed.
For a complete listing of all our services, call us or visit our website at www.jcmh.org
FAMILY SERVICES A comprehensive array of services
to meet the needs of children and their families, including :
• Early Intervention Services
• School-based Services
• Pare nting Programs and Classes
• Family, Individual and Group Treatment
• The ROAD Youth Drop-in Center
• Sui cide Prevention
• Juvenile Justice Programs
• Families Together, DBT for Adolescents, MST, FIT
ADULT SERVICES Individual, group and family services
that support client strengths and independence, and encourage
family involvement include :
• Peer Specialist Support
• Individual , Group & Family Therapy
• Evidence Based Cognitive Behavioral Therapy {CBT}
• Di alectic al Behavioral Therapy (DB T}
• Co-occurring Treatment (substance abuse/mental illness)
• Me dication Evaluation and Monitoring
SENIOR SERVICES Programs designed to meet the needs
of the "60 and better" community.
• Outpatient-Individual, Group, a nd Family Therapy
• Se n i or Focus-Me dicare and Private Insurance Program
• Senior Reach-Community-based services
• Nursing home outreach, evaluation, screening
• Peer-to-Peer Senior Support
• Wellness Programs
SUMMIT CENTER/VOCATIONAL SERVICES
Ass is tance in atta ining full or part-time employment, and develop ing
relationship, social and employment skills at Summit Center.
Services include :
• Peer Specialist Support
• Job Readiness -including interviewing, resume writing,
caree r e xploration and job coaching
• Transiti onal Employment
• Suppor t e d & Inde pendent Employme nt Progra ms
INTENSIVE Des igned to meet the needs of adults with serious
and p ers is tent mental illn ess. Services support recovery, wellnes s
and ind ependent living , and range from 24-hour intensive resid enti al
services to peer-led support groups . Intens ive Se rvices include :
• Peer Sp ecia lis ts
• Evid e n ce Based Pr ograms {!DDT, DBT, IMR}
• Cri m i n al Ju s ti ce Programs/Services
• Ho s p i t a l Al ternative Programs
• Hous ing and Resid e ntial
• Individual and Group Therapy
WELLNESS SERVICES By offerin g an array of class es,
activ iti es, and coa chin g, Welln ess Now tea ches cl ien ts how t o play
a more acti ve role in t hei r ov erall healt h by ma ki ng posi tiv e lifes ty le
chan ges. Se rv ices incl ud e:
Brief Therapy Asses s ments, h e alth scre enings , exercise p rogra ms,
and individualized coaching. Free group cla s s es range from
tradi tio nal cl a sses like "Are You Stre sse d ?" to m i nd-body
inte r actions that can improve m e ntal and physical health
functioning s u ch a s "Morning Me d itatio n ," t o cl ass es directly
prom oting recove ry s u ch as "Creat i n g the Ch an ge Yo u Want."
NAVIGATION SERVICES Designed to guide clients in
accessing mental health services and in linking clients to resources at
Jefferson Center and in the community. Navigation Serv ices is available
to Center clients and staff by calling 303 -432 -5130. Navigation can
help with:
• Assessing, applying and problem solving for all public benefits
• Information about all Jefferson Center programs and services
• Information and referrals to resources in the community
Admissions From July 2008 -July 2012
500
450
400
350
300
250
200
150
100
50
Revenues , ... %A
.. ~~-4%
482 480 471 47 484 497 492
• 56.1% Subcapitated Med icaid Revenue
16.6% Pharmacy Revenue
• 12.4% State of Colorado
4.3% Net Client Service Revenue
6.2% Other Income
• 3.0% Public Support
1.4% Local Government Contracts
• 86% $1 to $10 ,000
8% $10 ,000 to $20 ,000
3% $20 ,000 to $30 ,000
1% $30 ,000 to $40 ,000
2%$40,000 or greater
• 31 % 0 -17 yea rs old
• 63 % 18 -59 years old
6% 60+ years old
Ja n u a ry 2013
•• 4
,' • City of
_?WheatRl_,dge
ITEM NO:~
DATE: February 11,2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: A MOTION AUTHORIZING THE MAYOR TO SIGN A
LETTER ON BEHALF OF THE CITY OF WHEAT RIDGE
TO THE COLORADO CONGRESSIONAL DELEGATION
CONCERNING STORMW ATER REGULATIONS
D PUBLIC HEARING
~ BIDS/MOTIONS
D RESOLUTIONS
]];:]~ D
city M•n•g••C;j/
ISSUE:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2N° READING
YES ~ NO
The Environmental Protection Agency (EPA) and the U.S. Army Corps of Engineers is currently
moving forward with new stormwater regulations that could carry extreme financial impacts on
business owners and communities across the county. Ed Tauer with The Colorado Clean Water
Coalition has requested that the City send a letter to the Colorado Congressional Delegation
asking Congress to direct the EPA to only implement new storm water rules that incorporate the
flexibility for geographically specific and cost-effective solutions.
PRIOR ACTION:
Ed Tauer provided a presentation to the Mayor and City Council at the January 28 1h study session
concerning pending stormwater regulations.
FINANCIAL IMPACT:
None
BACKGROUND:
Stormwater is rain or snow that falls on streets, parking areas, rooftops and other developed land
and either flows directly into nearby streams or travels there through drainage systems, such as
curbs and gutters, inlets, storm sewers, detention ponds and channels. The flows are then
discharged, untreated, into major drainage ways.
Under the Federal Clean Water Act, the National Pollutant Discharge Elimination System Permit
requires cities to control the amount and the quality of the untreated waste being dumped into
Council Action Form
February II , 2013
Page2
surface waterways through storm sewers. In 1999, the EPA enacted the Phase II Stormwater
Rule that requires small-sized cities, like the City of Wheat Ridge, to also obtain a permit and to
control the untreated stormwater that enters into the creeks and lakes through storm sewers.
In 2003, the City of Wheat Ridge was required to develop its first Stormwater Management Plan
in the form of a Phase II Permit Application. According to the terms of the approved Phase II
Permit, the City is required to meet certain Minimum Control Measures including public
education and outreach; public participation and involvement; illicit discharge detection and
elimination; construction site stormwater runoff control; post-construction stormwater
management; and pollution prevention and good housekeeping for municipal operations.
The new proposed EPA regulations will focus on ''post-construction" controls, requiring
permittees to pay more attention to management of stormwater runoff from developed areas. The
new rules will emphasize the use of best management practices that promote sustainability, green
infrastructure, and low-impact development. These rules may also call for the use of numeric
water quality effluent limits in some cases, of the use of surrogates for numeric water quality
limits, such as flow and percent impervious cover for developed areas.
The expense to implement these new best management practices would be borne by the City or
private property owners.
RECOMMENDATIONS:
None
RECOMMENDED MOTION:
"I move to authorize the Mayor to sign a letter on behalf of the City of Wheat Ridge to the
Colorado Congressional Delegation concerning stormwater regulations."
Or
"I move to not authorize the Mayor to sign a letter on behalf of the City of Wheat Ridge to the
Colorado Congressional Delegation concerning stormwater regulations."
REPORT PREPARED BY:
Patrick Goff, City Manager
ATTACHMENTS:
1. Draft letter to Colorado Congressional Delegation
2. Mailing list
•• #
.... "" ~ . City of A~Wheat~dge ~OFFICE OF THE MAYOR
AND CITY COUNCIL
City of Wheat Ridge Municipal Building 7500 W . 29'b A ve . Wheat Ridge , CO 80033-8001 P: 303 .234 .5900 F: 303.234 .59 24
{title} {name }
{address 1}
{address 2}
{phone }
{date }
Dear {title } {name }
The passionate embrace of our environment is a core value for Coloradans. We take our stewardship
responsibility to heart, and put it into action.
There is perhaps no issue where the need for environmental stewardship is clearer than in ensuring clean water.
Our Colorado leaders have built programs that are successful and effective.
An example program is the Cherry Creek Basin watershed , where the actions of our local stormwater programs
have actually improved the quality of water in the basin. This quality improvement has occurred during a period
of unprecedented residential and commercial growth.
In the shadow of these local Colorado efforts , the EPA and the USACE are currently moving forward with new,
and severe, stormwater regulations that carry a harsh financial impact on the families , business owners and
communities across the country.
Among the troubling aspects of these proposed regulations are: a specifically stated one-size-fits-all approach ;
the requirement that some existing businesses "retrofit" their properties to new rules; and the disconnect between
the new rules , costs and research showing the rules' benefit.
These added costs work like a new tax on jobs projects.
As you are aware, Section 402 of the Clean Water Act requires the EPA to conduct a study and report to
Congress prior to developing any new stormwater regulations . Our coalition believes that the EPA should be
required to comply with the law as passed by Congress.
It is not sufficient to show that there are issues somewhere in the country. Any new rules should follow a study
that looks at local issues and a range of cost-effective local solutions. Should a future study show issues in
Maryland or Michigan does not suggest that new rules are needed in Florida, Montana or Texas. Nor would it
follow that the solution would be the same for all of these vastly different ecosystems.
Attachment 1
www.ci.wheatridge.co.us
We implore Congress to direct the EPA to perform the needed studies and to only implement rules that
incorporate the flexibility for geographically specific and cost-effective solutions. Only with guidelines that
address the unique features of a local ecosystem will our program truly protect the environment.
We ask that you help ensure that language reflecting these ideas be included in all related federal legislation,
including the 2013 Interior, Environment and Related Agencies appropriations bill. Such language was included
in H.R.2584 (Section 439), the Department of the Interior, Environment and Related Agencies Appropriations
Act of 2012 (given below this letter).
Thank you for your attention to this matter.
Sincerely,
Mayor Jerry DiTullio
City of Wheat Ridge, Colorado
Cc: Colorado Clean Water Coalition
4600 S. Ulster St., Ste. 500
Denver, CO 80237
STORMWATER DISCHARGE SEC. 439. None ofthe funds made available by this Act or any other Act may
be expended for the development, adoption, implementation, or enforcement of regulations or guidance that
would expand the federal stormwater discharge program under section 402(p) of the Federal Water Pollution
Control Act (33 U.S.C. 1342 (p)) to post-construction commercial or residential properties until 90 days after the
Administrator of the Environmental Protection Agency submits to the committee on Transportation and
Infrastructure and the committee on Appropriations of the House of Representative and the committee on
Environment and Public Works and the committee on appropriations of the Senate the study of stormwater
discharges required under section 402 (p)(5) of such Act (33 U.S. C. 1342(p)(5)). Such stud shall include:
(1) A thorough review and analysis of potential regulatory option under the storm water program;
(2) The program 's anticipated costs (including to the Environmental Protection Agency, states and
potentially regulated entities) and benefits; and
(3) A numerical identification of both relative cost effectiveness among the options and the anticipated water-
quality enhancements that would result from each option.
Chairman Michael K. Simpson
House Committee on Appropriations
<persons to whom letter would be addressed>
Subcommittee on the Interior, Environment and Related Agencies
The Capitol H307
March 23, 2012
Dear Chairman Simpson:
Senator Michael Bennet
458 Russell Senate Office Building
Washington, DC 20510
Phone:202-224-5852
Senator Mark Udall
Hart Office Building, Suite SH-328
Washington, DC 2051 0
Phone:202-224-5941
Congresswoman Diana DeGette
2335 Rayburn House Office Building
Washington, DC 20515-4329
Phone:202-225-4431
Congressman Jared Polis
501 Cannon HOB
Washington, DC 20515
Phone:202-225-2161
Congressman Scott Tipton
218 Cannon HOB
Washington, DC 20515
Phone:202-225-4761
Congressman Cory Gardner
213 Cannon HOB
Washington, DC 20515
Phone:2 02-225-4676
Attachment 2
Congressman Doug Lamborn
437 Cannon House Office Building
Washington, DC 20515
Phone: 202-225-4422
Congressman Mike Coffman
1222 Longworth HOB
Washington, DC 20515
Phone:202-225-7882
Congressman Ed Perlmutter
1221 Longworth House Office Building
Washington, DC 20515
Phone: 202-225-2645