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HomeMy WebLinkAboutCity Council Agenda Packet 02/25/20136:45 p.m. Pre-Meeting ; :J =I) I ;\ CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING February 25, 2013 7:00p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Heather Geyer, Administrative Services Director, at 303-235-2826 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES OF February 11, 2013 PROCLAMATIONS AND CEREMONIES CITIZENS' RIGHT TO SPEAK a. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 Minutes and sign the Public Comment Roster. b . Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be heard . APPROVAL OF AGENDA ~ CONSENTAGENDA a . Motion to Increase the project contingency for ITB-11-06 Wadsworth Boulevard Multi-Use Trail Project in the amount of $29,222.70 b. Motion to Award ITB-13-03, 2013 Slurry Seal Project, to Foothills Paving and Maintenance, Inc., in the contract amount of $322,680 and to approve a contingency amount of $16,150 ORDINANCES ON FIRST READING 2 . Council Bill 04-2013 -approving the rezoning of property located at 12390 W. 44th Avenue from Agricultural-Two (A-2) to Mixed Use-Neighborhood (MU-N) (Case No. WZ- 12-11 /Frisk) CITY COUNCIL AGENDA: February 25, 2013 Page -2- DECISIONS, RESOLUTIONS AND MOTIONS 3. Motion to Ratify Mayoral Appointment to the Housing Authority representing District I, term to expire March 2, 2018 4. Motion to approve Appointments to Boards and Commissions .§.. Motion to approve the purchase of the 2013 vehicle replacements and accessory equipment in an amount not to exceed $167,361 CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT TO SPECIAL STUDY SESSION City Council Minutes February 11 , 2013 Page -2- Jordan Mencher spoke about the County's plans for development at Crown Hill and informed Council there is lots of public opposition to this. People want it kept natural. He encouraged folks to go to crownhill@jeffco.us and sign up to do the survey the County will be conducting. Councilmember Jay thanked Mr. Shirley for coming forward and sharing his concerns. Council member DeMott wondered if we should address the County directly about Crown Hill since we've gotten so many calls, all negative, about the development plan. The Mayor said things are on hold now and advised that we wait. Mr. Reinhart agreed . Clerk Shaver read into the record a letter from resident Joan Blanchard that voiced opposition to the changes on 38th Avenue . Reasons included increased traffic congestion, traffic diversion to neighborhood streets , cut-through traffic, speeding on side streets, accidents, safety issues, unsightly aesthetics, and the back-in parking. She encouraged the return of 38th Avenue to being a major thoroughfare. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING ~ Council Bill No . 01-2013 -approving the rezoning of property located at 4335 Harlan Street from Restricted Commercial (RC) to Mixed Use-Neighborhood (MU-N) (Case No . WZ-12-1 0/Fernandez) Mayor DiTullio opened the public hearing. Mrs. Jay introduced agenda Item 1. The Clerk assigned Ordinance 1532. Mayor DiTullio swore in the speakers for the hearing. Mr. Johnstone noted that public notice for the public hearing had been properly published . He presented material related to the rezoning . The property in question is located in a strip of 1950's era houses that have, for the most part, been turned into commercial uses and rezoned accordingly. The MU-N zoning will allow residential, new commercial or a mix of uses. In this instance a live-work option would now be allowed and stricter design standards would be in place . Staff recommends approval. The applicant was present but chose not to speak. Mayor DiTullio closed the public hearing. Motion by Mrs. Jay to approve Council Bill No. 01-2013, an ordinance approving a rezoning of property located at 4335 Harlan Street from Restricted Commercial (RC) to Mixed Use- Neighborhood (MU-N), on second reading and that it take effect 15 days after final publication , for the following reasons: 1. City Council has conducted a proper public hearing meeting all public notice requirements as required by Section 26-1 09 of the Code of Laws . City Council Minutes February 11, 2013 Page -3- 2. The requested rezoning has been reviewed by the Planning Commission, which has forwarded its recommendation . 3. The requested rezoning has been found to comply with the "criteria for review" in Section 26-112-E of the Code of Laws ." seconded by Mr. DeMott; carried 8-0 DECISIONS, RESOLUTIONS AND MOTIONS .£. Resolution No. 10-2013-amending the Fiscal Year 2013 Budget to reflect the approval of a Supplemental Budget Appropriation for the re-appropriation and re-encumbrance of 2012 Fiscal Year Encumbered Funds in the amount of $802,682.32 Mrs . Langworthy introduced Item 2. This budget appropriation covers 35 open purchase orders for projects in the 2012 budget that are not fully completed and need to be carried over into 2013. The funds will be distributed for the General Fund, the Capital Investment Fund, the Open Space Fund and the Conservation Trust Fund. Motion by Mrs. Langworthy to approve Resolution No. 10-2013 -A resolution amending the Fiscal Year 2013 Budget to reflect the approval of a supplemental budget appropriation for the re-appropriation and re-encumbrance of 2012 fiscal year encumbered funds in the amount of $802,682.32; seconded by Mr. DeMott; carried 8-0 DECISIONS, RESOLUTIONS AND MOTIONS con't ~ Resolution No. 09-2013 -approving the renewal and amendment of an Intergovernmental Agreement for ambulance services among the City of Wheat Ridge, the Wheat Ridge Fire Protection District and Rural/Metro of Central Colorado dba Pridemark Paramedic Services, LLC Mr. Davis introduced Item 3. This action approves the renewal of the IGA for the calendar year 2013 and amends the IGA to include the City of Edgewater in the defined response area for the Fire District. Motion by Ms. Davis to approve Resolution No . 09-2013, a resolution approving the renewal and amendment of an Intergovernmental Agreement for ambulance services among the City of Wheat Ridge, the Wheat Ridge Fire Protection District and Rural/Metro of Central Colorado dba Pridemark Paramedic Services, LLC; seconded by Mr. Reinhart: carried 8-0 4. The award of ITB-13-02, 2013 Crack Seal Project, to Superior Asphalt, Magna, Utah, in the amount of $47,600, with a contingency amount of $2,380 City Council Minutes February 11 , 2013 Page -4- Mr. Starker introduced Item 4 . This project is the first of the three preventative maintenance projects that the City will implement this year. There was a concern about the bid being awarded to a company from Utah and a desire to see our dollars spent locally . During discussion it was reported that Superior is a very large company that does lots of work in Colorado, and staff is confident that with all things considered -responsiveness , price, quality of work, etc. --this is the best choice. Motion by Mr. Starker to award ITB-13-02, 2013 Crack Seal Project to Superior Asphalt, Magna, Utah , in the amount of $47 ,600 , with a contingency amount of $2,380 and that the Director of Public Works be authorized to issue change orders up to a total contract and contingency amount of $49,980 ; seconded by Mrs . Jay and Ms. Davis ; carried 8-0 ~ Purchase of the 2013 vehicle replacements and accessory equipment in an amount not to exceed $167,361 Mr. Stites introduced Item 5. The purchase i ncludes six vehicles and auxiliary equipment for the Public Works Department. Motion by Mr. Stites to approve the purchase of the 2013 vehicle replacements and accessory equipment for a total cost of $153 ,361 ; and to approve the expenditure of not-to-exceed $14 ,000 for the purchase installation and /or relocation of auxiliary equipment required for the operation of the vehicles along with the installation of markings and communication equipment ; seconded by Mr. Pond. There was considerable discussion about the replacement of various vehicles and the rotation process . Mr. Paranto had a handout and explained the reasons for replacing the various vehicles . Motion by Mr. Reinhart to suspend the rules to allow Mr. Stites to make amendments to his motion; seconded by Mr. DeMott ; carried 8-0 Motion by Mr. Stites to postpone this item to a study session ; seconded by Mr. Starker; carried 8-0 . 6. Approval of funding from the fiscal year 2013 Economic Development Budget to reflect the approval of $90 ,000 for the Wheat Ridge Business District Revitalization Incentive Grant Program Mr. DeMott introduced Item 6 and explained that the Business District grants have been mostly used for facades and signs , and generally total about $40-50,000 per year. The extra money appropriated this year will help fund handicapped accessibility grants . City Council Minutes February 11, 2013 Page -5- Motion by Mr. DeMott to approve funding in the amount of $90,000 for the Wheat Ridge Business District Revitalization Incentive Grant Program for fiscal year 2013; seconded by Mr. Reinhart and Mrs. Jay; carried 8-0 7 . A contribution in the amount of $2,055 to the Jefferson Center for Mental Health for their 55th Anniversary Emerald Celebration Mr. Pond introduced Item 7. This amount will purchase one third level table for ten guests at the April 21, 2013 fund raiser for the Jefferson Center for Mental Health. Motion by Mr. Pond approving a contribution in the amount of $2,055 to the Jefferson Center for Mental Health for their 55th Anniversary Emerald Celebration; seconded by Mr. Reinhart. Council discussion followed. Ultimately some Councilmembers volunteered to add some of their individual"outreach funds" to increase the total donation to $5,000. Motion carried 8-0 !L Authorization for the Mayor to sign a letter on behalf of the City of Wheat Ridge to the Colorado Congressional Delegation concerning storm water regulations. Mr. Reinhart introduced Item 8 . The Environmental Protection Agency (EPA) is in the process of creating new and severe storm water regulations that will have a harsh financial impact on families, business owners and communities across the country. The City has been asked to join other Colorado communities in asking that • new rules reflect flexibility for geographic differences -not a one-size-fits-all approach, • not all existing businesses be required to retrofit their properties to the new rules, • the EPA comply with the Clean Water Act and report to Congress with findings before it develops any new storm water regulations, • provide research showing the new rules will have a benefit, and • any new rules should follow a study that looks at local issues and a range of cost-effective local solutions. Motion by Mr. Reinhart authorizing the Mayor to sign a letter on behalf of the City of Wheat Ridge to the Colorado Congressional Delegation concerning storm water regulations; seconded by Mr. Stites and Mrs . Langworthy; carried 7-1, with Mr. Pond voting no. CITY MANAGER'S MATTERS None CITY ATTORNEY'S MATTERS Mr. Dahl addressed our cable franchise agreement with Comcast which will expire this April. He recommended extending the franchise agreement for one more year while Denver and City Council Minutes February 11, 2013 Page -6- Aurora finish their franchise negotiations. He believes this will make our negotiations easier and noted that Thornton, Lakewood and Arvada are waiting as well. Motion by Mr. Reinhart to prepare an ordinance extending the Comcast franchise agreement with the same terms through December, 2014; seconded by Mr. DeMott; carried 8-0 ELECTED OFFICIALS' MATTERS Clerk Shaver offered two items for Council consideration: • The creation of a citizen task force to address the rental housing problems Council has struggled with how to address . She has a large set of documents from the City Clerk in Commerce City that describes a citizen task force process they used. It could offer some food for discussion about a strategy that is less expensive than hiring a consultant. • Receiving reports from various Boards and Commissions twice a year at study sessions. She's learned there are other City Councils that do this. Our Cultural Commission already has been giving very informative updates, and Council may want to consider semi-annual reports from other Boards as well. Council expressed some willingness to look at the Commerce City model. The Clerk will meet with Patrick and the Mayor pro tern on this. -Council was agreeable to having a personal reports from other boards and commission. Mr. Reinhart will keep that in mind for future scheduling purposes. Mr. Pond announced the next Live Local Harvest film fest event that will be February 27 at the Active Adult Center-pot luck at 6:30, film at 7:00. He was unable to attend the first one, but heard it was well attended and people enjoyed it. Mrs. Jay encouraged the public to attend the Park Design Input Meetings for the upcoming park at 44th & Kendall. The meetings will held at the Active Adult Center at 6:30pm on Feb 20, March 6 and March 13. -She also encouraged people to buy their Valentine's Day jewelry and flower in Wheat Ridge. Mr. Reinhart attended the Live Local Harvest event and reported it was interesting. -He also welcomed a new business to Wheat Ridge. Firstlight Home Care is a family owned business, relocated from Huntington Beach, California, that provides services for seniors that can't get out. They've been here six months and already have 15 employees. Mr. Stites' positive thing: He told of a man who routinely shovels the south side of 38th Avenue from Wadsworth to Kipling when it snows. If anyone knows the man's name please let Mike know. Mike thinks the man deserves an award. Mayor DiTullio reminded Wheat Ridge High School parents that parent/teacher conferences are this week on Thursday evening in the gym. Meeting adjourned the meeting at 8:40 PM. Janelle Shaver, City Clerk City Council Minutes February 11, 2013 Page -7- APPROVED BY CITY COUNCIL ON February 25, 2013 BY A VOTE OF __ to __ Davis Reinhart, Mayor pro tem The preceding Minutes were prepared according to §47 of Robert 's Rules of Order, i.e. they contain a record of what was done at the meeting, not what was said by the members . Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions. Agenda 21 for Dummies -AGENDA 21 IN ON E EASY LE SSON Page 2 of 5 Agenda 21 for Dummies Join this Group! IB 11WUD14 Report Ab use Agenda 21 for Dummies H o me Blog Ph o tos Vi d eo Links AGENDA 21 IN ONE EASY LESSON Apr 6, '11 6:15 AM by Yushud fo r everyone AGENDA 21 IN ONE EASY LESSON by T om De Weese April 6 , 2011 News With Views. com Awareness of Agenda 21. and Sustainable Development is racing across the nation as citizens in community after community are learning \\hat their city planners are actually up to. As awareness grows, I am recei"ing more and more calls for tools to help activists fight back . Many complain that elected officials just won't read detailed re ports or watch long videos. "Can you give us something that is quick. and easy to read that we can han d out,r r•m asked. So here it is. A one page, quick description of Agenda 21 that fits on one page. I've also included for the back side of your hand out a list of quotes for the perpetrators of Agen da 21 that should back up my brief descriptions. A word of caution, use thjs as a started kit, but do not allow it to be your only lmowledge of this very complex subject. To kj]J it you ba\·e to know the facts. Research, know your details; discover the NGO players in your community; identify who is victimized by the policies and recrui t them to your fight; and then kill Agenda 21. TI1at's how it must be done. The information below is only your fust step. Happy hunting. What is Sustainable Developme nt? Acco rdi ng to its authors, the objectiv-e of sustainable de.velopment is to integrate economic, social and en'>ironmenml policies in order to achieve reduced consumption, social equity, and lhe preservation and restoration of biodiversity. SustainabUsts insist that every societal decision be based on environmental impact. focusing on three componen ts; global land l iSt', global education. and global population control and reduction. Social Equity (Social Justice) Social justice is described as lhe right and opport"Unity of all people ~lo benefit equally from the resources afforded us by society and the environment . • Redistribution of wcallh. Private propert)• is a social injustice s ince not everyone c.-m build wealth from it. National sove reignty is a social injustice . Uni \'ersal heallh care is a social justice. All part of Agenda 2 1 polky. Economic Prosperity Public Private Partnersrups (PPP ). Special dealing.s ben,een government and certain , chosen corporations \"hich get tax breaks, grants and the govemment's po1ver of Eminent Domain to implement S\IStainable policy. Government-sanctioned monopolies. htto ://agenda21 fordummies.multiply .com/journal/item/13 ? &show _i nterstitial = 1 &u =%2 Fjo ... 2/25/20 13 Agenda 2 1 fo r Dummies-AGENDA 21 IN ONE EASY LESSON Page 3 of 5 Local Sustainable Dewlopment poUcles Smart Growth, Wildlands Project. Resilient Cities, Regional Visioning Projects, STAR Sustainable Communities, Green jobs, Green Building Codes, •Going Green: Alternath·e Energy, Local Visioning, facilitators, regional planni ng, historic preservation, conservation easem en ts, develop men t rights, sustainable farming, comprehensive planning. growth management, consensus. Who is behind it? IC LEJ -Local Governments for Sustainabilit} (fonnally, International Council for Local Environmental Initiatives). Communities pay ICLEI dues to provide 1ocar COIJUllunity plans, software, training, etc. Addition groups inclu de American Planning Council. The Renaissance Planning Group, International City / County Management Group, aided by US Mayors Conference, National Governors Association, National League of Cities, National Association of County Administrators and many more private organizations and official government agencies. Foundation and government grnnts drive t he process. Where dJd it originate ? T he team Sustainable Development was frrst introduced to the world in the pages a 1987 report (Our Common Future) produced by the United Nations World Commission on Emironmental aud De\·elopment, authored by Gro Harlem Brundtland, VP of the World Socialist Party. The term was first offered as official UN policy in 1992, in a document called UN Sustainabl e Development Agenda 21, issued at the LIN's Earth Summit, today referred to simply as Agenda 2 1. What gives Agenda 21 Ruling Authority? More than 178 nations adopted Agenda 2 1 as official policy during a signing ceremony at the Earth SurumiL US president George H.W. Bush signed the document for the US. In signing, each nn t ion pledge to adopt tbe goals of Agenda 21. In 1995, President BiU Clinton. in compliance with Agenda 21, signed Executive Order 112858 to create the President's Council on Sustainable Development ln order to "bannonize~ US emironmental policy \•ith UN directives as outlined in Agenda 2 1. The EO diretted all agencies of the Federal Government to work with state and local community governments in a joint effort "rcim·e nt" government using the guidelines outJined in Agenda 21. As a result. \•ith lht> assistance of groups like lCLEI, Sustainable De\'elopment is now emergjng as go,-ernmcnt polic~ in every town, county and state in the nation. Revealing Quotes From the Planners .. Agenda 21 proposes an array of actions which are intended to be implemented by evERY person on Earth .. .it calls for specific changes in the activities of ALL people. .. Effective execution of Agenda 2 1 ,,;II REQUIRE a profound reorientation of ALL humans. unhke anything the world has e\ler experienced ... ~ -Agenda 21: The Earth Summit Strategy to Save Our Planet (Earth press, 1993). Emphases -DR Urgent to implement -but we don't know what it is! •Th e realities of li fe on our planet dictate t h at contin ued economic dC\·elopment as we know it cannot be sustained ... Sustainable dc"elopment. therefore is a program of attion for local and global economic refonn -a program that has yet to be fully defined.~ -The Local Agenda 2 1 Planning Guide, published by ICLEl, t996. • No one fully understands how or even, if, sustainable development can be achien~d; hoh'e\'er,lhere is gro\\ing consensus tbat it must be accomplished at the local le,·el if it is ever to be achieved o n a global basis. •-The Ux'al Agenda 2 1 Planning Guide, published by ICLE I, 1996. Age ndA 21 and Priva te Prope rty "Land ... cannot be treated as an ordinnry asset. controlled by indhidua!s and <nJbject to the pressures and inefficiencies of tbe market. Pri,ate land ovmership is also a p1inciple instrument of accun1ulation and concentration of wealth. therefore contributes to social justice." -From the a-eport from the 1976 UN's Habitat I Co nference. "'Prhate land use decisions are ofien driven by strong economic incenti\ es that result in several ecological and aesthetic consequences ... The key to overcoming it is through public policy .. ." -Report from the President's Council on Sustainable Development. pnge 112. "Current lifestyles and consumption patterns of t he affluent middle class-in\'ohin~ high meat intake, use of fossil fuels, appli::mces, home and \\Ork air conditioning. and suburban http ://agenda2lfordwnmies.multiolv .com/ioumaVitem/13 ?&show inte rs titial = I &u=%?Fin ?/?t;,/?01 1 Agenda 21 for Dummies -AGENDA 21 IN ONE EASY LESSON Page 4 of5 housing are not sustainable: -Maurice Strong. Sccretat)' General of lhe UN's Earth Summit. 1992. Reinvention of Government "We need a new collaborative dec:ision process that leads to better deci sions, more rapid change, and more sensible use of human, natural and financial resources in achic\'ing our goals.~ -Report from the President's Council on Sustainable Development "Individual rights will have to take a back seat to the collective .~ -Harvey Ru,in. Vice Chairman, !CLEf. The Wildlands Project ·we must make this place an insecure and inhospitable place for Capitalists and their projects-we must reclaim the roods and plo~ed lands, halt dam construction, tear down existing dams. free shackled rivers and return to \\ilderness millions of tens of millions of acres or presently settled land.· Da\'e foreman, Earth First. What is not sustainable? Ski runs. grazing of livestock, plo\,ing of ~il . building fen ces, industn•, single familv homes, p8\iCS and tarred roads, logging acthities, dams and reservoirs. power line construction, and economic systems that fail to set proper value on the environment."' -UN 's Biodiversity Assessment Report. Hide Agenda 21's tiN roots from Ute people ·Participating in a UN ndvocnted planning process would very likely bting out many of the conspirncy-fixated groups and indi viduals in our society ... This segment of our society who fear 'one-,.:orld government ' and a UN invasion of the Umted States through ''hich our indi,idual ft-eedom would be stripped away would actively work to defeot any ekocted official who j oined 'the conspiracy' by undertaking L.A21. So we call our process somethlng else, such as comprehensive planning, gro,,th management or smart growth." -.J . Gal)' La\\TCnce, advisor to President Clinton's Council on Sustainable Development. Prev: Confronting 'Sustainab1hty' sn your town Next: Agenda 21 Connectmg the Dots reply Atjev,.JJ..o.. J... \ ~ o . :\-u b~ +ell s ~VI Of' -t-n ; ~ -q Yf)._ W\ 'Y\ 2 Comments Chronolog1cal Reverse Threaded earnesttphdthc wrote on Apr 6. '11 reply yushudgivaschltt said '' ·parlJCipatmg m a UN advocated p/annmg process would very likely bring out many of /he conspiracy-fixated groups and mdividua/s m oor sooety . Th1s segment of our soc1ety who tear 'one-world government' and a UN invaston of the Umted States through whiCh our indiVIdual freedom would be slnpped away would acllvely work to defea t any elected official who JOined 'the conspfr8Cy ' by tmdertakmg LA21 So we call our process something else, such as comprehensive planning, growth management or smart growth .· -J Gary Lawrence, adVISor to Pres1dent Clinton's Council on Sustainable Development '' Quotes like th1s should be headliners. Quick bullet points also need to be added If DeWeese and News with Views are serious about gainrng momentum then they need somebody who knows how to communicate wrth the average Joe The message IS gettmg lost withtn the volum1nous content and deiNery of such I'd be interested in talking with them rf you happen to have any close contacts within the movement. Typos need to be corrected too Some of the most serious readers will dism1ss or devalue the m1sston statement d they see what they determ1ne to be sophomonc uncorrected errors http ://agenda21 fordwnmies.multiply .com/iournal/item/13 ?&show interstitial= 1 &u=%2Fio... 2/25/20 13 Council Action Fonn February 25 , 2013 Page2 FINANCIAL IMPACT: The funding for this project was provided through a federal grant at 80% of the cost, with the City responsible for the remaining 20%. CDOT requires that the City fund the project costs and seek reimbursement upon completion. Funding for this project was approved in the Wadsworth Bike/Pedestrian Trail line item of the 2011 Capital Investment Program Budget in the amount of $780,000. The same cost sharing split of 80% federal and 20% City will apply to this $29,113.90 project increase. Funds will be transferred from CIP account 30-303-800-841 (32nd & Youngfield Improvements) to the project account to fund the additional work. BACKGROUND: In July 2010 the City applied for and was awarded a bike and pedestrian federal improvement project grant through the Denver Regional Council of Governments (DRCOG) to fund the design and construction of a multi-use path on Wadsworth Boulevard between 26th Avenue and 32nd Avenue. City Staff and CDOT developed the appropriate IGA in October 2010 for management of all phases of the project. The grant budget, in the amount of $780,000, provided for the project design , oversight and construction. COOT performed the contract oversight concerning federal and state regulations and the City designed and administered the construction of the project. The City will be reimbursed 80% of the cost of the project, not to exceed $624 ,000 . Bids for the Wadsworth Multi-Use Trail were opened on April 26 , 2011. Eight bids were received. T & M Construction , Sedalia, Colorado , was selected to build the project since they were the lowest responsible and responsive bidder. A 20% contingency amount of $64,823.00 was included for the cost of other items related to the project to cover usual project changes, as well as any utility and irrigation line repair cost. It has now been determined that the contingency provided for the project was inadequate. During the course of construction , unexpected groundwater was encountered , which required extensive over-excavating the subgrade for the retaining wall foundation and redesign of the wall. There are also the normal over-run and under-run of construction items that contribute to the required contingency adjustment. As a result, an additional $29 ,222.70 is required to close the contract. RECOMMENDATIONS: Based on a review of project costs and availability of funds , staff recommends increasing the project contingency fund to cover the additional cost associated with the above referenced construction items . RECOMMENDED MOTION: "I move to increase the project contingency for the ITB-11-06 Wadsworth Multi-Use Trail project in the amount of$29,222.70." Council Action Form February 25 , 2013 Page 3 Or, "I move to deny the additional project contingency for the ITB-11-06 Wadsworth Multi-Use Trail project for the following reason(s): " REPORT PREPARED/REVIEWED BY: Steve Nguyen, Engineering Manager Tim Paranto, Director of Public Works Council Action Form February 2 5, 2013 Page 2 BACKGROUND: Bids for the 2013 Slurry Seal Project, #S-PM-03-13, were opened on February 6, 2013. Four bids were received. The bid provides slurry sealing to streets throughout the City by priority. The proposals ranged from $322 ,680 to $475 ,111. The engineer's estimate was $376 ,575. The most qualified and apparent lowest responsible and responsive bidder is Foothills Paving and Maintenance, Inc., Golden, Colorado , with the bid amount of $322 ,680. A 5% contingency amount of $16 ,150 is requested for the cost of other items related to the project. Staff assessed the criteria for contribution to the 1% Public Art Fund for this project per Ordinance 15-02 and determined that allocation of funds is not required . RECOMMENDATIONS: Based upon the contractor's demonstrated capabilities and experience on previous projects, Staff recommends the bid be awarded to Foothills Paving and Maintenance, Inc. RECOMMENDED MOTION: "I move to award ITB-13-03 , 2013 Slurry Seal Project to Foothills Pav ing and Maintenance, Inc., Golden, in the amount of $322 ,680, with a contingency amount of $16 ,150 and that the Director of Public Works be authorized to issue change orders up to a total contract and contingency amount of $338 ,830." Or, "I move to deny the award ofiTB-13-03 , 2013 Slurry Seal Project to Foothills Paving and Maintenance, Inc., Golden, for the following reason(s) " REPORT PREPARED/REVIEWED BY: Steve Nguyen , Engineering Manager Jennifer Nellis , Purchasing Agent Tim Paranto , Director of Public Works ATTACHMENTS: I. Bid Tabulation Sheet 2. Project Map .. " . =rp City of WheatR..!9ge PROJECT: ITB -13...03 2013 SLURRY SEAL PROJECT DUE DATE/TIME: WEDNESDAY, FEBRUARY 06,2013 BY 2 P.M. VENDOR A-1 Chipseal Co . LOCATION Denver, CO SIGNATURE PAGE YES ACKNOWLEDGE ADDENDUM (1) YES CONTRACTOR 'S QUALIFICATION FORM YES ILLEGAL ALIEN COMPLIANCE YES LIST OF SUB -CONTRACTORS YES NON -COLLUSION AFFADAVIT YES BID BOND YES PRICING: BASE BID , TOTAL : $ 373 ,125.00 $ REQUESTED BY: RUSS HIGGINS, PUBLIC WORKS -ENGINEERING OPENED BY: JENNIFER NELUS, PURCHASING AGENT P I WITNESSED BY: DENISE WOOD, PURCHASING TECHNICIAN ~ American Pavement Foothills Paving and Preservation , LLC Maintenance, Inc . Intermountain Slurry Seal Las Vegas, NV Golden, CO North Salt Lake City , UT i YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES 475,111.75 s 322 ,680 .00 $ 349,110 .00 Attachment 1 page 1 of 1 Council Action Form February 25 , 2013 Page 2 FINANCIAL IMPACT: Fees in the amount of$1,092 were collected for the review and processing of Case No. WZ-12-11. If the proposed rezoning is approved, there could be an advancement of the City's goals for economic development and the creation of a diverse and resilient tax base. BACKGROUND: The subject parcel is located at 12390 W. 44th Avenue , on the south side ofW. 44th Avenue at the intersection with Ward Road. Property History Based on Jefferson County Assessor records , the property owned by the applicant is nearly 15,000 square feet (0 .34 acres) in size. The property is regular in shape and includes a one-story 1,000- square foot residence that was originally built in 1946. In the last several years the property was partially converted to accommodate a home occupation . This conversion work included installation of an accessible bathroom and wheel chair ramp. The majority of the front yard was paved and striped to provide parking. The rear of the property is unimproved. An existing access easement running across the western portion of the property provides access to a residence located south of the subject property. A curb cut providing access into the site is located in the northwest corner of the property and aligns with the intersection of Ward Road and W. 44th Avenue. Surrounding Land Uses The property is located in the northwest quadrant of the City of Wheat Ridge. The property is zoned Agricultural-Two (A-2), and is surrounded by a variety of land uses and zoning designations that reflect the residential roots and commercial transitions within the area. To the west and south are other properties zoned A-2 with single-family homes. To the east is a fueling station and convenience store zoned Commercial-One (C-1). To the northwest across W. 44th A venue are properties zoned C-1 including sales lots for trailers and RV s. On the northeast corner ofW. 44th Avenue and Ward Road is Long Shots Bar & Grill which the applicant also owns. Current and Proposed Zoning Under the current A-2 zoning, permitted uses include single family homes and some agricultural functions. Under the proposed zoning, a single family home would still be a permitted use, but the MU-N zoning expands development options to include live/work scenarios or neighborhood- serving commercial uses. No site changes are anticipated at this time. The application has been through the standard referral process with no concerns raised by any outside agencies or City departments. A separate referral process will be required as part of future site redevelopment. RECOMMENDED MOTION: "I move to approve Council Bill No. 04-2013, an ordinance approving the rezoning of property located at 12390 W. 44th Avenue from Agricultural-Two (A-2) to Mixed Use-Neighborhood (MU-N) on first reading, order it published , public hearing set for Monday, March 25 , 2013 at 7 p.m. in City Council Chambers , and that it take effect 15 days after final publication." Council Actio n Form February 25 , 2013 Page 3 REPORT PREPARED/REVIEWED BY: Meredith Reckert, Senior Planner Kenneth Johnstone, Community Development Director ATTACHMENTS: 1. Council Bill No. 04-2013 CITY OF WHEAT RIDGE INTRODUCED BY COUNCIL MEMBER------- COUNCIL BILL NO. 04 ORDINANCE NO. ___ _ Series of 2013 TITLE: AN ORDINANCE APPROVING THE REZONING OF PROPERTY LOCATED AT 12390 W. 44th AVENUE FROM AGRICULTURAL- TWO (A-2) TO MIXED USE-NEIGHBORHOOD (MU-N) (CASE NO. WZ 12-11/FRISK) WHEREAS, Chapter 26 of the Wheat Ridge Code of Laws establishes procedures for the City's review and approval of requests for land use cases; and, WHEREAS, Janell and James Frisk have submitted a land use application for approval of a zone change to the Mixed Use-Neighborhood zone district for property located at 12390 W . 44th Avenue; and, WHEREAS, the subject property has long been underutilized , and the mixed use zone district will allow for a wider range of uses; and, WHEREAS, the proposed zone change is supported by the City's Comprehensive Plan-Envision Wheat Ridge-and by the 1-70/Kipling Corridors Urban Renewal Plan. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Upon application by Janell and James Frisk for approval of a zone change ordinance from Agricultural-Two (A-2) to Mixed Use-Neighborhood (MU- N) for property located at 12390 W . 44th Avenue, and pursuant to the findings made based on testimony and evidence presented at a public hearing before the Wheat Ridge City Council, a zone change is approved for the following described land : THE NORTH 200 FEET OF THE SOUTH 641 .50 FEET OF THE WEST 75 FEET OF THE NORTHEAST Y4 OF SECTION 20 , TOWNSHIP 3 SOUTH , RANGE 69 WEST OF THE 6TH P.M ., ALL OF WHICH IS MORE PARTICULARLY DESCRIBED AS FOLLOWS : BEGINNING ON THE WEST LINE THE NORTHEAST Y4 OF SAID SECTION 20 , AND 441 .5 FEET NORTH OF THE CENTER OF SAID SECTION 20 AND 200 FEET SOUTH OF THE SOUTH LINE OF WEST 44 TH AVENUE ; THENCE NORTH ALONG THE WEST LINE 200 FEET TO THE SOUTH LINE OF WEST 44TH AVENUE ; THENCE EAST ALONG THE SOUTH LINE OF SAID WEST 44 TH AVENUE 75 FEET ; THENCE SOUTH AND PARALLEL WITH THE WEST LINE , 200 FEET ; THENCE WEST PARALLEL WITH THE SOUTH LINE OF SAID WEST 44TH AVENUE 75 FEET TO THE POINT OF BEGINNING . ATTACHMENT 1 Section 2. Vested Property Rights. Approval of this zone change does not create a vested property right. Vested property rights may only arise and accrue pursuant to the provisions of Section 26-121 of the Code of Laws of the City of Wheat Ridge. Section 3. Safety Clause. The City of Wheat Ridge hereby finds , determines , and declares that this ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health , safety, and welfare of the public and that this ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the ordinance bears a rational relation to the proper legislative objective sought to be attained. Section 4. Severability: Conflicting Ordinance Repealed. If any section , subsection or clause of the ordinance shall be deemed to be unconstitutional or otherwise invalid , the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 5. Effective Date. This Ordinance shall take effect 15 days after final publication , as provided by Section 5 .11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of_ to _on this 25th day of February, 2013 , ordered it published with Public Hearing and consideration on final passage set for Monday, March 25, 2013 at 7:00 o'clock p.m ., in the Council Chambers, 7500 West 29th Avenue , Wheat Ridge , Colorado , and that it takes effect 15 days after final publication. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this day of , 2013. SIGNED by the Mayor on this ___ day of _______ , 2013 . Jerry DiTullio , Mayor ATTEST: Janelle Shaver, City Clerk Approved as to Form 1st publication: 2nd publication: Wheat Ridge Transcript: Effective Date: Gerald Dahl , City Attorney Council Action Form February 25 , 2013 Page2 RECOMMENDATIONS: Mayor DiTullio is recommending that __________ be appointed to the Housing Authority representing District I. RECOMMENDED MOTION: "I move to ratify the Mayoral appointment of _______ to the Housing Authority representing District I, term to expire March 2 , 2018 ." Or "I move to deny the appointment of ________ to the Housing Authority, representing District I, for the following reason(s) " REPORT PREPARED BY: Bruce Roome , Deputy City Clerk ATTACHMENTS: 1. Brungardt Reappointment Application 2. Duran Application 3. Walter Application 4. Klingsporn Application Council Action Form February 25 , 2013 REPORT PREPARED BY: Bruce Roome, Deputy City Clerk Janelle Shaver, City Clerk ATTACHMENTS: 1. Detailed appointments by position and District 2. Applicant List Page2 2013 BOARD AND COMMISSION APPOINTMENTS BY DISTRICT DISTRICT I I move to appoint: __________ to the Animal Welfare Commission, term ending 3/2/16 ----------to the Board of Adjustment, term ending 3/2/16 ----------to the Board of Adjustment as an Alternate, term ending 3/2/16 __________ to the Parks & Recreation Commission, term ending 3/2/16 __________ to the Parks & Recreation Commission , term ending 3/2/15 __________ to the Planning Commission, term ending 3/2/16 __________ to the Liquor Authority Board, term ending 3/2/16 DISTRICT II I move to appoint: __________ to the Animal Welfare Commission, term ending 3/2/16 ----------to the Board of Adjustment, term ending 3/2/16 __________ to the Building Code Advisory Board , term ending 3/2/16 __________ to the Planning Commission, term ending 3/2/16 __________ to the Liquor Authority Board, term ending 3/2/16 DISTRICT I I I I move to appoint: __________ to the Cultural Commission, term ending 3/2/14 __________ to the Planning Commission, term ending 3/2/16 __________ to the Liquor Authority Board, term ending 3/2/16 Attachment 1 DISTRICT IV I move to appoint: __________ to the Cultural Commission, term ending 3/2/14 __________ to the Animal Welfare Commission, term ending 3/2/16 __________ to the Liquor Authority Board, term ending 3/2/16 __________ to the Parks and Recreation Commission , term ending 3/2/14 AT-LARGE I move to appoint: __________ to the Election Commission , term ending 12/31/2013 Current Board Commission openings and applicants as of 2/4/13 New Term Ending BOARD DISTRICT Current Member Reapplied? OTHER APPLICANTS Applicants/Notes DISTRICT I 3/2/16 Animal I Joelle Hedden Yes Bea Slingsby 3/2/16 BOA I Betty Jo Page Yes 3/2/16 BOA (Alternate) I Jennifer Walter No 3/2/16 Parks I Amanda Deerr Yes 3/2/15 Parks I VACANT N/A Judy Hutchinson 3/2/16 Planning I Alan Bucknam Yes 3/2/16 Liquor I Robert Alldredge Yes DISTRICT II 3/2/16 Animal II Rhonda Champion Yes 3/2/16 BOA II VACANT N/A Peter Marks , David Kuntz 3/2/16 BCAB II Philip Plummer Yes 3/2/16 Planning II Scott Ohm Yes No correspondence from 3/2/16 Liquor II Frank Sanzalone Anthony_ Davia Mr. Sanzalone DISTRICT Ill 3/2/14 Cultural Ill VACANT N/A Margie Seyfer 3/2/16 Planning Ill Richard Matthews No ' 3/2/16 Liquor Ill John Miks Yes DISTRICT IV 3/2/14 Cultural IV VACANT N/A Christine Taraskiewicz 3/2/16 Animal IV Robert Hance Yes 3/2/16 Liquor IV Anthony Davia Yes George Palaze Mr. Davia lives in Dist 2 3/2/14 Parks IV VACANT N/A Christine Taraskiewicz AT-LARGE 12/31/13 Election AL VACANT N/A Michael Snow MAYORAL Monica Duran ; Jennifer Walter; 3/2/18 Housing I Cheryl Brungardt Yes Jessica Klingsporn 1 Attachment 2 ~~j~ ... ~ r-City of • ?WheatRi_dge ITEMN0:_2_ DATE: February 25 ,2013 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE THE PURCHASE OF THE 2013 VEHICLE REPLACEMENTS AND ACCESSORY EQUIPMENT IN AN AMOUNT NOT TO EXCEED $167,361 D PUBLIC HEARING [8J BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1ST READING 0 ORDINANCES FOR 2 ND READING D YES Director of Public Works City Manager ISSUE: Staff recommends the purchase of the following vehicles under the State of Colorado Price Agreements: One (1) 2013 Dodge Durango All Wheel Drive SSV One (1) Large 2013 Ford F-150 XL, 4x4, Crew Cab Pickup One (1) Large 2013 Chevrolet 1500 Cargo Van One (1) Large 2013 Ford F-150, 4x4, Extended Cab Pickup One (1) Large Chevrolet Silverado 2500, 4x4, Extended Cab Pickup w ith Plow Package One (1) 2013 Chevrolet Silverado 3500 4x4 Cab & Chassis with Dump Bed Body Package Total Cost: $ 26 ,669/ea. $ 26 ,915 /ea . $ 17 ,510/ea. $ 22 ,766/ea. $ 28 ,195 /ea. $ 31 ,306/ea. $153 ,361 Staff also requests approval to purchase, install and/or relocate auxiliary equipment required for the operation of the replacement vehicles along with installation oflighting, markings and communication equipment at a total cost of $14 ,000. The total expense of the vehicles, including preparation for use, is not to exceed $167 ,361. Council Action Form February 25 , 2013 Page2 PRIOR ACTION: On February 11 , 2013 , City Council moved to discuss this matter at a Study Session. FINANCIAL IMPACT: The funds for these purchases are budgeted in the 2013 Public Works Department General Fund Budget, Account Number 01-303-800-807, Fleet Replacement. The combined total approved budgeted amount for the cost of vehicles and large equipment, including the cost of the transfer, purchase and installation of new and used equipment, lighting, markings, communications , and other miscellaneous equipment is $385,000. BACKGROUND: The annual review of the City fleet ofvehicles and major equipment identified 33 vehicles and 11 pieces of heavy equipment that should be replaced. The City vehicle and equipment replacement policy, revised by the City Council in 2011 , was utili zed to determine replacement eligibility. Financial restraints have limited the budget dedicated to vehicle and equipment replacement for several years and each year un-funded vehicle requests have grown . This year seven vehicles are programmed for replacement, leaving approximately $2 million in high-mileage or outdated vehicles and equipment in the fleet. Vehicle repairs , maintenance, and down time are expected to continue to increase as the fleet ages . RECOMMENDATIONS: Staff recommends the purchase of the following vehicles this year: One (1) new model year 2013 , mid-size, Dodge Durango SXT all-wheel drive, special services utility vehicle (SUV) will be purchased from Colorado Springs Dodge, Colorado Springs, Colorado , to replace one (1) existing high mileage 2001 Honda Accord , unit 23 , in the Investigations Division of the Police Department. The new Durango will be assigned to the Police Chief and his current 2006 Chevrolet Trail Blazer will be assigned to the Investigations Division to replace the unit 33. Thi s rotation will assist in balancing the mileage on vehicles and provide an additional four wheel drive vehicle in the Police Department. One (1) new model year 2013 , large, Ford F-150 XL, 4x4, crew cab pickup will be purchased from Sill-Terhar Motors, Inc., Broomfield , Colorado , to replace one (1) existing, high m ileage 2007 Ford F-150 XL, 4x4 pickup , unit 4 , in the Special Investigations Division ofthe Police Department. One (1) new model year 2013 , large , Chevrolet Express 1500 Cargo Van will be purchased from Dellenbach Motors, Ft. Collins , Colorado , to replace one (1) existing, high mileage 1998 Chevrolet Cargo Van, unit 77 , in the Investigations Division of the Police Department. One (1) new model year 2013 , large , Ford F-150 XL, 4x4 , extended cab pickup will be purchased from Sill-Terhar Motors , Inc ., Broomfield , Colorado , to replace one (1) existing, high Council Action Form February 25, 2013 Page 3 mileage 1993, small, Chevrolet S-10 pickup, unit 100, in the Maintenance Division ofthe Parks and Recreation Department. One (1} new model year 2013, large, Chevrolet Silverado 2500, 4x4 extended cab pickup with a plow package will be purchased from Dellenbach Motors, Ft. Collins, Colorado, to replace one (1) existing, high mileage 1997, large, Chevrolet K2500, 4x4 pickup, unit 302, in the Maintenance Division of the Parks and Recreation Department. One (1) new model year 2013, large Chevrolet Silverado 3500, 4x4 cab and chassis with a dump bed body package will be purchased from Dellenbach Motors, Ft. Collins, Colorado, to replace one (1) existing, high mileage 1994 Chevrolet 3500 cab and chassis with a dump bed body package, unit 315, in the Maintenance Division of the Parks and Recreation Department. All of the vehicles listed above will be purchased through the Colorado Price Agreements. All of the vehicles being replaced will be disposed ofby auction. The estimated cost of auxiliary equipment, decals, and miscellaneous items for the one special services SUV, cargo van, and three pickups is 13,000. The estimated cost of decals and miscellaneous items for the cab and chassis truck with a dump bed body is $1,000. The total cost of all the auxiliary equipment, decals, marking, and miscellaneous equipment requested will not exceed $14,000. The asphalt paving patch truck is also budgeted for replacement this year. A specific request for bids will be prepared for this purchase. RECOMMENDED MOTION: "I move to approve the purchase of the 2013 vehicle replacements and accessory equipment for a total cost of$153,361." "I further move to approve the expenditure of not-to-exceed $14,000 for the purchase, installation, and/or relocation of auxiliary equipment required for the operation of the vehicles along with the installation of markings and communication equipment." Or, "I move to deny the approval of the purchase of the 2013 vehicle replacements for the following reason(s): " REPORT PREPARED/REVIEWED BY: Report Initiated by: Greg Knudson, Operations Manager Report Prepared by: Tim Paranto, Director of Public Works Reviewed by: Jennifer Nellis, Purchasing Agent ATTACHMENTS: I. Vehicle Price Summaries Council Action Form February 25, 2013 Page 4 2. Fleet replacement guidelines 3. Vehicle photos CITY OF WHEAT RIDGE Specifications for one (1) Police Dept.-Medium , AWD SUV (Replacement for Unit #23) February 11 , 2013 BASED ON 2013 STATE OF COLORADO PRICE AGREEMENT #07000YYY86M Base vehicle as bid : 2013 Dodge Durango SXT, 5.7L V-8 , All Wheel Drive, Special Services Utility Vehicle: $29 ,040 .00 Standard Specifications Body Code: K8 Exterior Color: Maximum Steel Metallic Clear Coat Interior Type: Standard, Matching Cloth Fuel Type: Unleaded Gasoline Factory Option Additions None Total Price of Factory Options: Factory Option Deductions $ 0.00 Special Service Durango Without State Patrol Upfits <$ 2,371.00> Total Price of Vehicle Only with Selected Factory Options/ Deletions: $26,669.00 Attachment 1 CITY OF WHEAT RIDGE Specifications for one (1) Police Dept.-Large, 4x4, Crew Cab Pickup (Replacement for Unit #4) February 11, 2013 BASED ON 2013 STATE OF COLORADO PRICE AGREEMENT #07000YYY84M Base vehicle as bid: 2013 Ford F150 XL,1/2 Ton, 4x4, Crew Cab Pickup: $18,573.00 Standard Specifications Body Code: F2 Exterior Color: UX, Ingot Silver Interior: CS, Matching Cloth Fuel Type: Unleaded Gasoline Factory Options 097 Crew Cab (4 Doors), 5-1/2 foot bed 99F 5.0L V-8 Engine 520 Power Locks/Windows/Mirror-Keyless Entry Package Total Price of Factory Options: Total Price of Vehicle Only with Selected Factory Options: $ 6,380.00 $ 812.00 $ 1,150.00 $8,342.00 $26,915.00 CITY OF WHEAT RIDGE Specifications for one (1) Police Department-Large, 1/2 Ton Cargo Van (Replacement for Unit #77) February 11, 2013 BASED ON 2013 STATE OF COLORADO PRICE AGREEMENT #07000YYY91 M Base vehicle as bid: 2013 Chevrolet Express 1500, Cargo Van: Standard Specifications Body Code: C2 Exterior Color: 50U, Summit White Interior: Standard, Matching Cloth Fuel Type: Unleaded Gasoline Factory Options 403 Rear Window Defroster 430 PCKG: Towing/RCVR Hitch 520 Power Door Locks 530 Power Windows Total Price of Factory Options: Total Price of Vehicle Only with Selected Factory Options: $16,095.00 $ 425.00 $ 265.00 $ 250.00 $ 475.00 $ 1,415.00 $17,510.00 CITY OF WHEAT RIDGE Specifications for one (1) Parks & Recreation Dept.-Large , Light Duty, 4x4 , Extended Cab Pickup (Replacement for Unit #1 00) February 11 , 2013 BASED ON 2013 STATE OF COLORADO PRICE AGREEMENT #07000YYY84M Base vehicle as bid : 2013 Ford F150 XL , 3.6L , 1/2 Ton , Extended Cab , 4x4 , Pickup: $18 ,573 .00 Standard Specifications Body Code: F2 Exterior Color: YZ, Oxford White Interior: CS , Matching Cloth Fuel Type: Un leaded Gasoline Factory Option Additions 099 Extended Cab , Short Bed (6 .5 feet) 420 Bed liner-Full Molded+ Tailgate 423 Tool Box-Across Bed , Gull Wing 429 Trailer Brake Control-Electric 430 PCKG : Towing RCVR Hitch 443 PKG: Strobe Light Total Price of Factory Options: Total Price of Vehicle Only with Selected Factory Options: $2 ,513 .00 $ 275.00 $ 375.00 $ 230.00 $ 375.00 $ 425 .00 $4,193.00 $22,766.00 CITY OF WHEAT RIDGE Specifications for one (1) Parks & Recreation Dept. -Large, Extended Cab, 4x4 Pickup With Plow (Replacement for Unit #302) February 11, 2013 BASED ON 2013 STATE OF COLORADO PRICE AGREEMENT #07000YYY91 M Base vehicle as bid: 2013 Chevrolet Silverado 2500,3/4 Ton, 4x4, Pickup: $20,661.00 Standard Specifications Body Code: F3 Exterior Color:50U, Summit White Interior: Standard, Cloth Matching Fuel Type: Unleaded Gasoline Factory Options 098 Extended Cab-Long Bed 423 Tool Box-Across Bed Box, Gull Wing Double Lid 430 Package: Towing/RCVR Hitch 438 Package: Meyer Standard Series Snowplow With All Steel Moldboard (7-1/2 foot blade) 443 Package: Whelen Roof Strobe Light 468 Spray-In Bedliner-Overrail Total Price of Factory Options: Total Price of Vehicle Only with Selected Factory Options: $ 1,824.00 $ 350.00 $ 485.00 $4,065.00 $ 335.00 $ 475.00 $7,534.00 $28,195.00 CITY OF WHEAT RIDGE Specifications for one (1) Parks & Recreation Dept.-Large, 4x4 Cab & Chassis With Dump Body (Replacement for Unit #315) February 11, 2013 BASED ON 2012 STATE OF COLORADO PRICE AGREEMENT #07000YYY91 M Base vehicle as bid: 2013 Chevrolet Silverado 3500, 1 Ton, 4x4: $23,141.00 Standard Specifications Body Code : T1 Exterior Color: 50U, Summit White Interior: Matching, cloth Fuel Type: Unleaded Gasoline Factory Options 429 Trailer Brake Control 430 Package: Towing/RCVR Hitch (includes wiring harness) 443 Package: Roof Strobe 481 Dump Bed Body & Dual Rear Wheels Total Price of Factory Options: Total Price of Vehicle Only with Selected Factory Options: $ 230.00 $ 650.00 $ 335.00 $6,950.00 $8,165.00 $31,306.00 ~~~4' ~ City of Wheat idge PUBLIC WORKS FLEET REPLACEMENT POLICY Attachment 2 The current fleet replacement policy is partially based upon the age and mileage/hours of the unit. Old age or high mileage/hours does not automatically justify replacement, but instead triggers an investigation into all reasons for replacement as noted below: • High and /or rising maintenance/repair costs. • High and/or rising operating cost (fuel economy). • Excessive downtime. • Past useful service, technological, or economical life (see definitions below). • Parts/service no longer available. • Federal, state and/or local requirements render unit not legally usable. • Overall mechanical, interior and body condition. • Accident history. • User distrust and/or dissatisfaction due to perceived unsafe condition of vehicle based upon high mileage. • Poor utilization (unit too big, small for job, seasonal use only, etc.). If possible, a unit that has no other deficiencies other than poor utilization will be moved within the fleet rather than deleted. DEFINITIONS Service Life: Refers to the amount of time a unit is capable of operating and rendering service. This life may be indefinite if the unit receives adequate maintenance and worn out parts are dutifully replaced. Technological Life: Represents the relative productivity decline of a unit when compared to a newer unit. Economical Life: Refers to the length of time that the average total vehicle cost is at its mm1mum . FLEET REPLACEMENT GUILDLINES TABLES LIGHT DUTY VEHICLES (UNDER 8,600 GVWR) Description Hours/Miles Years Police Patrol Sedan-Marked 120,000 miles 5 Police Patrol Sedan -Unmarked 120,000 miles 8 Police Sedan-Administrative 120,000 miles 11 Police Truck/Van 120,000 miles 11 Police Motorcycle 30,000 miles 5 Police Patrol SUV 120,000 miles 5 Administrative Sedans 120,000 miles 11 Light Duty Small Truck/Van 120,000 miles 11 MEDIUM DUTY VEHICLES (8,600 to 10,000 GVWR) Description Hours/Miles Years Van, Truck w/Gasoline Engine 120,000 miles 10 Van, Truck w/Diesel Engine 185 ,000 miles 10 HEAVY DUTY VEHICLES (OVER 10,000 GVWR) AND HEAVY EQUIPMENT Description Hours/Miles Years Single-Axle Dump Truck w/Plow 150,000 miles 10 Tandem-Axle Dump Truck 150,000 miles 10 w/Plow Street Sweeper-Mechanical 10,000 hours/30,000 miles 6 Street Sweeper-Vacuum 8,000 hours/30,000 miles 6 Storm Sewer Cleaner 10,000 hours 10 Articulated Loader 10,000 hours 12 Backhoe 10,000 hours 12 Grader 10,000 hours 12 Tractor w /Implements 10,000 hours 12 City Council consensus on 3-21-11.