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HomeMy WebLinkAboutCouncil Packet 01/24/2011 6:30 p.m. Pre-Meeting CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING January 24. 2011 7:00 p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Heather Geyer, Public Information Officer, at 303-235-2826 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES OF January 10. 2011 PROCLAMATIONS AND CEREMONIES CITIZENS' RIGHT TO SPEAK a. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 Minutes and sign the Public Comment Roster. b. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be heard. APPROVAL OF AGENDA 1. CONSENT AGENDA A. Motion to approve the purchase of one passenger van, three marked police sedans, one marked police SUV, one large 4 x 4 pickup truck, one small light duty 4 x 4 pickup truck and two small light duty 4 x 2 pickup trucks in an amount not to exceed $313,723. B. Motion approving Murray Dahl Kuechenmeister & Renaud LLP December 31,2010 invoices for Attorney services in the amount of $18,612.78. C. Motion to approve payment to Colorado Intergovernmental Risk Sharing Agency (CIRSA) for 2011 Workers' Compensation Premium in the amount of $257,288 and 2011 Property/Casualty Premium in the amount of $170,897. D. A motion for the approval of the 2011 Annual Assessment Fee in the amount of $27,932 to support operations of the Foothills Animal Shelter CITY COUNCIL AGENDA: January 24, 2011 Page -2-for the provision of necessary animal sheltering services to the community. E. Motion to encumber funds for On-Call Storm Sewer Cleaning and OnCall Traffic Signal Repair services in a total amount not to exceed $65,000. F. Resolution No. 03-2011 -A Resolution designating the Official Public Notice location and the Official Newspaper of general circulation for the City of Wheat Ridge, Colorado. G. Motion to award ITB-11-03 2011 Crack Seal to Precise Striping LLC in the amount of $107,240. H. Motion to approve the Annual License and Maintenance Renewal of the Computer Aided Dispatch, Records Management, and Mobile Field Reporting Systems for a total amount of $78,432 to Logistic Systems, Inc. I. Resolution No. 04-2011 -A Resolution amending the Fiscal Year 2011 General Fund Budget to reflect the approval of a Supplemental Budget Appropriation in the amount of $12,533.40 for the renewal of the WRTV8 , Video Streaming Software. J. Motion to accept a Permanent Easement from SCI Colorado Funeral Services, Inc. for a sidewalk along Wadsworth Boulevard, and approval of a $3,264 payment for the Easement. K. Motion to approve payment of the Annual Sales Tax Increment for the Town Center and Wheat Ridge Cyclery Projects in the amount of $248,862 to Renewal Wheat Ridge. L. Resolution No. 05-2011 -A Resolution approving the renewal of an Intergovernmental Agreement for Ambulance Services among the City, the Wheat Ridge Fire Protection District and Rural/Metro of Central Colorado, Inc. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 2. Council Bill 01-2011 -An Ordinance approving the Amendment of Section 26-803 of the Wheat Ridge Code of Laws pertaining to Floodplain Control. ORDINANCES ON FIRST READING 3. Council Bill 02-2011 -An Ordinance amending Chapters 11 and 22 of the Wheat Ridge Code of Laws concerning Business License Requirements and Taxpayer Remedies. DECISIONS. RESOLUTIONS, AND MOTIONS 4. Motion to appoint Lily Griego to fill District II Board of Adjustment vacancy. vacancy. 5. Motion to approve the proposed changes to Council Rules of Order and Procedure. CITY COUNCIL AGENDA: January 24, 2011 CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT to STUDY SESSION Page -3- CITY OF WHEAT RIDGE, COLORADO January 10, 2011 Mayor DiTullio called the Regular City Council Meeting to order at 7:00 p.m. Council Members present: Karen Adams, Joseph DeMott, Karen Berry, Joyce Jay, Davis Reinhart, Tracy Langworthy and Mike Stites. Also present: City Clerk, Michael Snow; City Treasurer, Larry Schulz; City Manager, Patrick Goff; City Attorney, Gerald Dahl; Administrative Services Director, Heather Geyer; Police Chief, Dan Brennan; Director of Parks & Recreation, Joyce Manwaring; Community Development Director, Kenneth Johnstone; and interested citizens. Council Member Sang was absent. APPROVAL OF MINUTES OF December 13, 2010 Motion by Mr. Stites for approval of the Minutes of December 13, 2010; seconded by Mr. Reinhart; carried 7-0. A moment of silence was observed in recognition of the shooting tragedy in Tucson, Arizona. PROCLAMATIONS AND CEREMONIES Mayor DiTullio presented graduation awards for the following participants in this year's Wheat Ridge Civic Academy: Kimberly Davia Karen Thaler Loretta DiTirro Russ Hedden Katie Knoll Loretta Montoya Milly Nadler Karen Weisz Paul Dacko Joey Carr Brian Eberle Shane Nicholson Shane Krechter City Council Minutes Page 2 CITIZENS' RIGHT TO SPEAK John Marriott spoke on the Building Code issues scheduled for discussion in the Study Session following tonight's regular meeting. He believes property owners should be allowed to do electrical work on their own property without requiring a licensed electrician, as is allowed in most municipalities throughout the Denver area. He encouraged Council to consider the benefits of a less-restrictive building code policy. Mr. Marriot also discussed the recent formation of a citizens' committee which is considering moving the northern portion of Wheat Ridge which currently gets it fire protection services from the Arvada Fire District into the Wheat Ridge Fire Protection District. He welcomed any residents and property owners in the area interested in addressing the issue to contact him. 1. CONSENT AGENDA A. Motion to apprqve payment in the amount of $80,685 to Design Concepts, Inc. of Lafayette, Co., for the purpose of preparing the design and construction documents for Phase III of Discovery Park. B. Motion to approve the purchase of two large commercial lawn mowers from L.L. Johnson Distributing Company in an amount not to exceed $167,160. C. Motion to encumber funds for 2011 fuel, granular deicer and liquid deicer purchases in an amount not to exceed $405,000 Consent Agenda was introduced and read by Mr. DeMott. Motion by Mr. DeMott for approval of the Consent Agenda; seconded by Mr. Stites; carried 7-0. ORDINANCES ON FIRST READING 2. Council Bill 01-2011 -An Ordinance approving the Amendment of Section 26-803 of the Wheat Ridge Code of Laws pertaining to Floodplain Control. Council Bill 01-2011 was introduced on first reading by Mrs. Adams. Motion by Mrs. Adams to approve Council Bill No. 01-2011 on first reading, order it published, public hearing set for Monday, January 24,2011 at 7:00 p.m. in the City Council Chambers, and that it take effect 15 days after final publication; seconded by Mr. Reinhart; carried 7-0. City Council Minutes Page 3 DECISIONS, RESOLUTIONS, AND MOTIONS 3. Resolution No. 01-2011 -amending the 2011 Open Space Fund 32 Budget in the amount of $15,000 for the purpose of accepting a donation from the Wheat Ridge Rotary Club for expenditure in the Discovery Park Public Art Sculpture and an off leash dog park. Resolution 01-2011 was introduced by Mrs. Jay. Motion by Mrs. Jay to approve Resolution 01-2011; seconded by Mr. DeMott; carried 7-o. 4. Resolution No. 02-2011 -approving an Intergovernmental Agreement with Jefferson County regarding Annexation of Real Property. ResQlution 02-2011 was introduced by Mr. Stites. Motion by Mr. Stites to approve Resolution 02-2011 ; seconded by Mr. DeMott; carried 7-0. 5. Motion for ratification of the 38th Avenue Corridor Plan Stakeholder Committee Appointees Motion by Mrs. Langworthy for ratification of the 38th Avenue Corridor Plan Stakeholder Committee Appointees; seconded by Mrs. Jay; carried 7-0. 6. Presenting the proposed change to Council Rules of Order and and Procedure. Motion by Ms. Berry to accept the change to Council Rules of Order and Procedure, adding a requirement for Fiscal Impact statement to be included in items added to the Council Packet materials; seconded by Mr. Reinhart; carried 7-0. 7. Motion to ratify Mayoral appointment to Renewal Wheat Ridge. Motion by Mrs. Langworthy to ratify Mayoral appointment to Renewal Wheat Ridge; seconded by Mrs. Jay; carried 7-0. City Council Minutes Page 4 ELECTED OFFICIALS' MATTERS Mr. Reinhart spoke of Wheat Ridge's Martinson Elementary being placed back on the chopping block for potential school closures by the Jefferson County School District. He will be contacting School Board members and asked Council and community members interested to join him in fighting to keep the City's schools open. The City Council noted the Zen Animal Rehabilitation Center's grand opening in Wheat Ridge near 52nd & Ward Rd. and welcomed them to the City. ADJOURNMENT TO STUDY SESSION Meeting adjourned at 7:29p.m. ~ Mich~el Snow, City Clerk APPROVED BY CITY COUNCIL ON January 24, 2011 BY A VOTE OF __ to __ Tracy Langworthy, Mayor pro tem The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e. they contain a record of what was done at the meeting, not what was said by the members. Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolu tions. ...~ • ~. j ~ ~ City of • JP'" Wheat~dge ITEMNO:iL DATE: January 24,2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE THE PURCHASE OF ONE PASSENGER VAN, THREE MARKED POLICE SEDANS, ONE MARKED POLICE SUV, ONE LARGE 4X4 PICKUP TRUCK, ONE SMALL LIGHT DUTY 4X4 PICKUP TRUCK AND TWO SMALL LIGHT DUTY 4X2 PICKUP TRUCKS IN AN AMOUNT NOT TO EXCEED $313,723 D PUBLIC HEARING ~ BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING D ORDINANCES FOR 2ND READING QUASI-JUDICIAL: D YES 2iir£c~ ISSUE: Staff recommends the purchase of the following vehicles under the State of Colorado Price Agreements: One 2011 Chevrolet G1500 8-Passenger Van Three 2011 Chevrolet Caprice Police Option Marked Sedans One 2011 Chevrolet Tahoe Police Option Marked SUV One 2011 Chevrolet Silverado, 4x4, Extended Cab Pickup One 2011 Dodge Dakota, 4x4, Extended Cab Pickup Two 2011 GMC Canyon, 4x2, Extended Cab Pickups Total Cost: $26,524.00 $27,341.00/ea. $28,870.00 $21,519.00 $18,133.00 $15,827.00/ea. $208,723.00 Staff also requests approval to purchase, install and/or relocate auxiliary equipment required for the operation of the replacement vehicles along with installation of lighting, markings and communication equipment at a total cost of$105,000. The total expense of the vehicles, including preparation for use, is not to exceed $313,723. Council Action Form January 24, 2011 Page 2 PRIOR ACTION: None FINANCIAL IMP ACT: The funds for the purchase of these vehicles are budgeted in the 2011 Public Works Department General Fund budget, account number 01-303-800-807, Fleet Replacement. The combined total approved budgeted amount for the cost of vehicles and large equipment, including the cost of the transfer, purchase and installation of new and used equipment, lighting, markings, communications and other miscellaneous equipment is $735,000. $167,160 was committed on January 10,2011 for the purchase of two commercial lawn mowers. With approval of these vehicle purchases, sufficient funds will remain available for the remaining budgeted vehicles and equipment. BACKGROUND: The annual review of the City fleet of vehicles and major equipment identified 34 vehicles and 13 pieces of heavy equipment that should be replaced. The City vehicle and equipment replacement policy, revised by the City Council in late 2007, was utilized to determine replacement eligibility. Financial restraints have limited the budget dedicated to vehicle and equipment replacement for several years and each year unfunded vehicle requests have grown. This year 9 vehicles and 3 pieces of heavy equipment are programmed for replacement, leaving $2.2 million dollars in high mileage or outdated vehicles and equipment in the fleet. Vehicle repairs, maintenance and down-time are expected to continue to increase as the fleet ages. One fully-equipped pickup will also be added to the fleet for use by the Community Services Division of the Police Department. RECOMMENDATIONS: Staff recommends the purchase of the following vehicles this year: One new model year 2011 Chevrolet G 1500 8-passenger van will be purchased from Dellenbach Chevrolet, Inc., Fort Collins, Colorado to replace one existing, highmileage 2001 Chevrolet Suburban in the Municipal Court Department. Three new model year 2011 Chevrolet Caprice police option marked sedans will be purchased from Dellenbach Chevrolet, Inc., Fort Collins, Colorado to replace three existing, high-mileage 2005 and 2006 Ford Crown Victorias in the Patrol Division of the Police Department. One new model year 2011 Chevrolet Tahoe police option marked 4X4 SUV will be purchased from Mike Shaw Buick Pontiac-GMC, Inc., Colorado Springs, Colorado to replace one existing, high-mileage 2005 Ford Expedition SUV in the Patrol Division of the Police Department. One new model year 2011 , large Chevrolet Silverado, 4x4, extended cab pickup will be purchased from Dellenbach Chevrolet, Inc., Fort Collins, Colorado. This vehicle is a new addition to the fleet for the Community Services Division in the Police Department. Council Action Form January 24, 2011 Page 3 One new model year 2011, small, Dodge Dakota, 4x4, extended cab pickup will be purchased from Johnson Auto Sales, Inc., Brighton, Colorado to replace one high mileage 2001 Dodge Dakota pickup in the Building Maintenance Division of the Parks Department. Two new model year 2011, small, GMC Canyon, 4x2, extended cab pickups will be purchased from Mike Shaw Buick Pontiac-GMC, Inc., Colorado Springs, Colorado to replace two existing, high mileage Chevrolet S-1 0 4x2 pickups in the Parks Maintenance Division of the Parks Department. All of the vehicles listed above will be purchased through the Colorado Price Agreements. All of the vehicles being replaced will be disposed of by auction. The estimated cost of auxiliary equipment, markings, decals and miscellaneous items for the 8-passenger van is $15,000. The estimated cost of auxiliary equipment, markings, decals and miscellaneous items for the three patrol cars is $42,000. The estimated cost of auxiliary equipment, markings, decals and miscellaneous items for the one patrol SUV is $14,000. The estimated cost of auxiliary equipment, markings, decals and miscellaneous items for the one new addition Community services vehicle is $28,000. The estimated cost to outfit the three pickup trucks is $6,000. The total cost of all the auxiliary equipment, decals, marking and miscellaneous equipment will not exceed $105,000. RECOMMENDED MOTION: "I move to approve the purchase of nine 2011 vehicle replacements from Dellenbach Chevrolet, Fort Collins, Johnson Auto Sales, Inc., Brighton and Mike Shaw Buick Pontiac-GMC, Colorado Springs for a total cost of $208,723. I further move to approve the purchase, installation and/or relocation of auxiliary equipment required for the operation of the vehicles along with the installation of markings and communication equipment in an amount not-to-exceed $105,000." Or, "I move to deny approval of the purchase of the 2011 vehicle replacements for the following reason( s): " REPORT PREPARED/REVIEWED BY: Greg Knudson, Operations Manager Tim Paranto, Public Works Director ATTACHMENTS: 1. City Vehicle Price Summaries CITY OF WHEAT RIDGE Specifications for one (1) Municipal Court Department 8-Passenger Van. (Replacement for Unit 209) January 2, 2011 BASED ON STATE OF COLORADO PRICE AGREEMENT # 07000YYY05M Base vehicle as bid: 2011 Chevrolet G1500 8-Passenger Van: Standard Specifications Body Code: 02 Fuel Type: Flex Fuel Body Color: 50U -White Factory Options 133 Back Up Alarm 403 Rear Window Defroster 520 Power Locks 530 Power Windows All-Wheel Drive Total Price of Factory Options: Total Price of Vehicle Only with Selected Factory Options: Attachment 1 $19,064.00 $ 125.00 $ 155.00 $ 250.00 $ 475.00 $6455.00 $7460.00 $26,524.00 CITY OF WHEAT RIDGE Specifications for three (3) Police Department marked patrol sedans. (Replacement for Units 29, 48 & 87) January 2, 2011 BASED ON STATE OF COLORADO PRICE AGREEMENT # 07000YYY05M Base vehicle as bid: 2011 Chevrolet Caprice Patrol Sedan: Standard Specifications Body Code: A 7 -Police Package Fuel Type: Flex Fuel Base Body Color: GIE-Phantom Black Interior: All Cloth Front (Dark )/Vinyl Rear Seats Factory Options 6E3 Keyed Alike BS3 Four Doors & Roof Painted White (Gil) 507 Right SpotlightClear Lens Total Price of Factory Options: Total Price of Vehicle Only with Selected Factory Options: $24,971.00 $ 25.00 $1950.00 $ 395.00 $2,370.00 $27,341.00 CITY OF WHEAT RIDGE Specifications for one (1) Police Patrol SUV. (Replacement for Unit 83) January 2, 2011 BASED ON STATE OF COLORADO PRICE AGREEMENT # 07000YYY012M Base vehicle as bid: 2011 Chevrolet Tahoe SSV 4x4: Standard Specifications Body Code: K7-Package #479-Police 4WD Utility Fuel Type: Flex Fuel $28,870.00 Two-Tone Color Scheme #2579: Base Color-Black; Second Color-White Complete Vehicle Price With All Selected Options: $ 28,870.00 CITY OF WHEAT RIDGE Specifications for one (1) Community Services Large LD, Extended Cab, 4x4 Pickup (New Addition to Fleet) January 2, 2011 BASED ON STATE OF COLORADO PRICE AGREEMENT # 07000YYY05M Base vehicle as bid: 2011 Chevrolet Silverado, 4x4, Pickup Standard Specifications Body Code: F2 Exterior Color: 50U, Summit White Interior Color:Dark Titanium Cloth Fuel Type: Gasoline Factory Options 099 Extended Cab Short Bed 4 Door 520 Power Locks (Power windows-option 530-included) Total Price of Factory Options: Total Price of Vehicle Only with Selected Factory Options: $16,657.00 $ 3942.00 $ 920.00 $ 4862.00 $21,519.00 CITY OF WHEAT RIDGE Specifications for one (1) Parks Dept. -Small, Extended Cab, 4x4 Pickup (Replacement for Unit 304) January 2, 2011 BASED ON STATE OF COLORADO PRICE AGREEMENT # 07000YVY08M Base vehicle as bid: 2011 Dodge Dakota Extended Cab, 4x4 Pickup:$17,333.00 Standard Specifications Body Code: F1 Interior: A5 Premium Cloth Buckets Exterior Color: Bright White Clear Coat Fuel Type: Gasoline Factory Options 423 Across Bed, Gull Wing, Toolbox 468 Spray-In Bedliner Total Price of Factory Options: Total Price of Vehicle Only with Selected Factory Options: $ 350.00 $ 450.00 $ 800.00 $18,133.00 CITY OF WHEAT RIDGE Specifications for two (2) Parks Dept. -Small, Extended Cab, 4x2 Pickups (Replacement for Unit 100 & 202) January 2, 2011 BASED ON STATE OF COLORADO PRICE AGREEMENT # 07000YYY11 M Base vehicle as bid:2011 GMC Canyon Extended Cab, 4x2 Pickup:$14,141.00 Standard Specifications Body Code: E 1 Exterior Color: Stone White Fuel Type: Gasoline Factory Options 098 Extended Cab Long Bed 4 Door 423 Across Bed, Gull Wing, Toolbox 443 Package: Strobe Light 468 Spray-In Bedliner Total Price of Factory Options: Total Price of Vehicle Only with Selected Factory Options: $ 737.00 $ 260.00 $ 289.00 $ 400.00 $ 1686.00 $15,827.00 ~ " ~ ... ~ ~ ., City of • ?Wheat~dge ITEMNO:~ DATE: January 24,2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION APPROVING MURRAY DAHL KUECHENMEISTER & RENAUD LLP DECEMBER 31, 2010 INVOICES FOR ATTORNEY SERVICES IN THE AMOUNT OF $18,612.78 D PUBLIC HEARING [gI BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING D ORDINANCES FOR 2ND READING QUASI-JUDICIAL: DYES 717 Lf~~~>~". ~y-~Ll /)/7 City Attorney ISSUE: Request to approve the December 31, 2010 invoices for legal services received from Murray Dahl Kuechenmeister & Renaud LLP (MDKR). The MDKR services for the month of December exceed the $15,000 limit on manager-approved expenditures; thus requiring Council approval. FINANCIAL IMP ACT: MDKR is within the estimated budget for legal services as projected in the 2010 budget. RECOMMENDATIONS: Staff recommends approval of the invoices RECOMMENDED MOTION: "I move to approve the December 31, 2010 invoices for legal services to Murray Dahl Kuechenmeister & Renaud LLLP in the amount of$18,612.78." Or, V:\Forms\CAFtemplate Council Action Fonn January 24,2011 Page 2 "I move to table indefinitely the approval of the December 31, 2010 invoices for legal services to Murray Dahl Kuechenrneister & Renaud LLP for the following reason(s) " REPORT PREPARED/REVIEWD BY: Gerald Dahl, City Attorney Patrick Goff, Deputy City Manager ATTACHMENTS: 1. Murray Dahl Kuechenrneister & Renaud LLP Invoices Murray Dahl Kuechenmeister & Renaud LLP Attorneys at Law 1530 16th Street, Suite 200 Denver, CO 80202 Ph:303-493-6670 Fax:303-4 77 -0965 City of Wheat Ridge 7500 West 29th Ave. Wheat Ridge, CO 80033 Attention: City Manager Matter Description 53027 City Attorney: General 53027.17 1-70 Dev. -Cabela's 53027.2 Municipal Court 53027.3 Personnel & Litigation Totals: Attachment 1 Fees $11,919.75 $3,000.00 $1,165.00 $1,990.00 $18,074.75 Disbs $534.33 $3.70 $0.00 $0.00 $538.03 Dec 31, 2010 Total $12,454.08 $3,003.70 $1,165.00 $1,990.00 $18,612.78 ~ j # ~~ ~ r City of • ? Wheat R.L..dge ITEMNO:iL DATE: January 24, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE PAYMENT TO COLORADO INTERGOVERNMENTAL RISK SHARING AGENCY (CIRSA) FOR 2011 WORKERS' COMPENSATION PREMIUM IN THE AMOUNT OF $257,288 AND 2011 PROPERTY/CASUALTY PREMIUM IN THE AMOUNT OF $170,897 o PUBLIC HEARING ~ BIDSIMOTIONS o RESOLUTIONS QUASI-JUDICIAL: ISSUE: o ORDINANCES FOR 1 ST READING o ORDINANCES FOR 2ND READING o YES The Colorado Intergovernmental Risk Sharing Agency (CIRSA) provides property/casualty and workers' compensation coverage for the City of Wheat Ridge. Each year the City of Wheat Ridge completes a CIRSA renewal application process for both property/casualty and workers' compensation coverage and the premium amount is based on the information provided in the applications. The pool billing amount is then reduced if the City is eligible for credits offered by CIRSA. The final payments for 2011 are $257,288 for workers' compensation and $170,897 for property/casualty. FINANCIAL IMPACT: CIRSA premiums are budgeted line items in the 2011 adopted budget, General Government -Central Charges account. Staff noted the increase in premiums during the City Council budget retreat. Increases in premiums are the result of usage. The City did receive a total of $87,684 in credits between the two policies which is itemized in the background section below. V :\F onns\CAFtemplate Council Action Form January 24, 2011 Page 2 BACKGROUND: Each year the City of Wheat Ridge completes a CIRSA renewal application process for both property/casualty and workers compensation coverage and the premium amount is based on the information provided in the applications. The pool billing amount is then reduced if the City is eligible for credits offered by CIRSA. For 2011 the City received Loss Control Audit Credits of $12,310 for worker's compensation and $4,971 for property/casualty. Additionally, the CIRSA board of directors proactively responded to the difficult economic conditions affecting its members by approving a special distribution from the Member Equity Accounts to additionally reduce the 2011 insurance costs. The Member Equity Account Adjustment further reduced the workers' compensation premium by $52,812 and the property/casualty premium by $17,591. The adjusted workers' compensation payment for 2011 is $257,288, which reflects a $49,537 increase in premium from the $207,750 paid in 2010. The adjusted property/casualty payment for 2011 is $170,897, which reflects a $17,733 increase in premium from the $153,164 paid in 2010. RECOMMENDATIONS: Staff recommends payment of the adjusted premiums. RECOMMENDED MOTION: "I move to approve payment to CIRSA for 2011 workers' compensation premium in the amount of$257,288 and the 2011 property/casualty premium in the amount of$170,897. Or, "I move deny the payment to CIRSA for workers' compensation and property/casualty premiums for the following reason(s) " REPORT PREP AREDIREVIEWED BY; Heather Geyer, Administrative Services Director ATTACHMENTS: 1. Invoice # W11123 -Workers' Compensation Pool billing for 2011 2. Invoice # 110226 -Property /Casualty Pool billing for 2011 City of Wheat Ridge Karen Van Ert 7500 W. 29th Ave. Wheat Ridge, CO 80033 Invoice # W11123 January 1, 2011 This invoice constitutes your Workers' Compensation Pool billing for 2011: EFFECTIVE DATES OF COVERAGE AMOUNT DUE Workers' Compensation Coverage (see breakdown enclosed) WC Member Equity Account Adjustment PC Member Equity Account Adjustment 20 II Loss Control Audit Credit 01 /01111-01 /01112 TOTAL 2011 AMOUNT DUE, NET OF CREDITS The Board has established two options for payment of this contribution: $340,001 ($52,812) ($17,591) ($12,310) $257,288 1. Full payment on January 1. Select this option by paying the full amount due by February 15, 2011. Payments made after February 15 will be charged interest on 114 of the contribution at the current prime interest rate. 2. Four equal payments on January 1, April 1, July 1, and October 1,2011. Notices will be sent on the due dates and payments will be considered delinquent 45 days following the due dates. Payments made late will be charged interest on 114 of the contribution at the current prime interest rate. Select this option by paying 114 of the amount due by February 15, 2011. Delinquencies are subject to CIRSA Bylaws, Article VIII (1) (a) and Article XV. This invoice includes all exposure changes reported to us from the time your renewal quote was calculated, August 13,2010, to the time the invoice was calculated, December 10,2010. Any changes between August 13 and December 10, including but not limited to the addition or deletion of payroll, or amendment of a class code, are reflected in this invoice. Any changes after December 10 will be included in your payroll audit performed in February 2012. PLEASE REMIT PAYMENT TO: CIRSA WC Department 543 Denver, CO 80291-0543 Attachment 1 City of Wheat Ridge Karen Van Ert 7500 W. 29th Ave. Wheat Ridge, CO 80033 This invoice constitutes your Property/Casualty Pool billing for 2011: Invoice # 110226 January 1,2011 EFFECTIVE DATES OF COVERAGE Property/Casualty Coverage: 01101111-01101112 General Liability, including separate rated exposures Public Officials E&O Liability Police Professional Liability Auto Liability Auto Physical Damage Property Damage Total Property/Casualty Coverage Member Equity Account Adjustment 2011 Loss Control Audit Credit TOTAL 2011 AMOUNT DUE, NET OF CREDITS The Board has established two options for payment of this contribution: AMOUNT DUE $17,373 $40,694 $42,850 $31,808 $7,276 $53,458 $193,459 $(17,591) $(4,971) $170,897 1. Full payment on January 1. Select this option by paying the full amount due by February 15, 2011. Payments made after February 15 will be charged interest on 1/4 of the contribution at the current prime interest rate. 2. Four equal payments on January 1, April 1, July 1, and October 1, 2011. Notices will be sent on the due dates and payments will be considered delinquent 45 days following the due dates. Payments made late will be charged interest on 114 of the contribution at the current prime interest rate. Select this option by paying 114 of the amount due by February 15, 2011. Delinquencies are subject to CIRSA Bylaws, Article VIII (1) (a) and Article XV. This invoice includes all exposure changes reported to us from the time your renewal quote was calculated, August 25,2010, to the time the invoice was calculated, December 22, 2010. Any changes between August 25 and December 22, including but not limited to the addition or deletion of buildings, mobile equipment and automobiles, are reflected in this invoice. Any changes after December 22 will be billed or credited separately. This invoice does not include any optional coverages your entity has selected. A separate bill will be sent for any such coverages. PLEASE REMIT PAYMENT TO: CIRSA Department 543 Denver, CO 80291-0543 Attachment 2 ~~J~ ... r' City of ~Wheat~dge ITEMNO:1!L DATE: January 24, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: A MOTION FOR THE APPROVAL OF THE 2011 ANNUAL ASSESSMENT FEE IN THE AMOUNT OF $27,932 TO SUPPORT OPERATIONS OF THE FOOTHILLS ANIMAL SHELTER FOR THE PROVISION OF NECESSARY ANIMAL SHELTERING SERVICES TO THE COMMUNITY D PUBLIC HEARING ~ BIDS/MOTIONS D RESOLUTIONS QUASI-JUDICIAL: D ORDINANCES FOR 1 ST READING D ORDINANCES FOR 2ND READING DYES /)ut~ Chief of Police ISSUE: Since 1998, the City of Wheat Ridge has participated in an intergovernmental agreement with the County of Jefferson, the City of Arvada, the City of Lakewood, the City of Golden, the City of Westminster, the Town of Morrison, the Town of Mountain View, and the City of Edgewater to provide necessary animal sheltering services to the community. These services are provided by the Foothills Animal Shelter. Each year, the Foothills Animal Shelter determines an assessment fee for the City of Wheat Ridge based on the IGA formula calculation. PRIOR ACTION: Council has approved assessment fees for TMAC every year since 1998. FINANCIAL IMP ACT: The 2011 Foothills Animal Shelter assessment fee for the City of Wheat Ridge is a 4.75% increase over the assessment fee from 2010. The increase from 2009 to 2010 was 5.38%. The total amount of this fee has been budgeted by the Police Department and approved by City Council for the 2011 budget in account 01-203-700-721. Council Action -Foothills Animal Shelter Assessment Fee January 24, 2011 Page 2 BACKGROUND: Colorado Revised Statutes 30-15-101(2) authorize counties and municipalities to enter into an intergovernmental agreement to provide for the control, licensing, impounding, or disposition of animals or to provide for the accomplishment of any other aspect of a county or municipal animal control service. Part 2 of Article 1 of Title 29, Colorado Revised Statutes permits and encourages governments to make the most efficient and effective use of their powers and responsibilities by cooperating and contracting with other governments. It is in the best interest of the above referenced parties to participate in the organization, administration, and common use of a central animal shelter, and for each party involved to pay an annual assessment fee based on the approved 2011 Foothills Animal Shelter Budget. This assessment fee is calculated by the IGA formula for each member of the agreement. RECOMMENDATIONS: Staff recommends Council approve the payment of2011 Foothills Animal Shelter assessment fee. RECOMMENDED MOTION: "I move to approve payment of the 2011 annual assessment fee to the Foothills Animal Shelter to maintain adequate animal shelter support to the Wheat Ridge Police Department and the citizens of the City of Wheat Ridge in the amount of$27,932." Or, "I move to deny·payment oti the annu~l assessment fee for the following reason(s): _____ " REPORT PREPARED/REVIEWED BY: Jim Lorentz, Division Commander Daniel Brennan, Chief of Police ATTACHMENTS: 1. Letter from Heather Cameron, Executive Director, Foothills Animal Shelter January 12, 2011 Mr. Patrick Goff City Manager City of Wheat Ridge 7500 W. 29th Avenue Wheat Ridge, Colorado 80033 Dear Mr. Goff: As Foothills Animal Shelter (a.k.a. Table Mountain Animal Center) continues to provide necessary animal sheltering services to the Jefferson County community, the City of Wheat Ridge's contribution to the Shelter's operating budget is crucial to maintaining adequate animal shelter support to the Wheat Ridge Police Department, as well as the citizens of Wheat Ridge. Based on the Foothills Animal Shelter 2011 Budget, the IGA formula calculation for the 2011 Assessment for the City of Wheat Ridge is $27,932. If you would, please forward this request to the appropriate parties for review, approval, and processing. Checks may be sent to our new address: Attn: Heather Cameron Foothills Animal Shelter, d.b.a. 580 Mcintyre Street Golden, CO 80401 Please do not hesitate to contact me if you have questions or wish additional documentation in support of this request. I can be reached by phone at 720-407-5210, or via email at hcameron@fas4pets.org. On behalf of the animals and people served by Foothills Animal Shelter, we appreciate and look forward to our continued partnership. Sincerely, ~~~ Heather Cameron Executive Director & CEO Cc Heather Geyer, Administrative Services Director; City of Wheat Ridge Attachment 1 Foothills Animal Shelter 580 Mcintyre Street, Golden CO 80401 www. foothillsanimalshel ter. org Foothills Animal Shelter 580 Mcintyre Street, Golden CO 80401 www. foothillsanimalshelter .org ~ ~ ,,~ ... J " City of. ? WheatRL-dge ITEMNO:~ DATE: January 24, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO ENCUMBER FUNDS FOR ON-CALL STORM SEWER CLEANING AND ON-CALL TRAFFIC SIGNAL REPAIR SERVICES IN A TOTAL AMOUNT NOT TO EXCEED $65,000 D PUBLIC HEARING ~ BIDS/MOTIONS D RESOLUTIONS QUASI-JUDICIAL: D ORDINANCES FOR 1 ST READING D ORDINANCES FOR 2ND READING D YES ~~~.~ Public Wor Director 1J~ City Manager 4 ISSUE: The Public Works Department is requesting an encumbrance of funds for on-call storm sewer cleaning and on-call traffic signal repair services for 2011. These services are needed in order to provide for the annual cleaning, video inspecting and/or as-needed repair of storm sewer lines and appurtenances, and various traffic signal repairs within the City as determined by Staff. PRIOR ACTION: City Council awarded RFP-08-14, On-Call Storm Sewer Cleaning and Repair Services, on April 28, 2008 to Quality Pipe Services of Englewood, Colorado. FINANCIAL IMPACT: The approved budget for the storm sewer cleaning and repair services for 2011 is $50,000. The approved budget amount for the on-call traffic signal repair services for 2011 is $15,000. Both encumbrances can be accommodated in the 2011 Public Works Department General Fund budget, account number 01-303-700-704, Contractual Services. BACKGROUND: On April 28, 2008 City Council awarded RFP 08-14, On-Call Storm Sewer Cleaning and Repair Services, to Quality Pipe Services of Englewood, Colorado in an amount not to exceed $60,000 Council Action Form January 24,2011 Page 2 and for a period of three years. Based on performance since that time, one-year renewals of the agreement have been executed, with the latest effective November 1, 2010 through October 31, 2011. $50,000 is budgeted this year for contract sewer cleaning and video inspection. Per the agreement dated July, 8,2008 by RFP-08-26 (that did not require Council approval), the City contracted with W.L. Contractors of Arvada, Colorado for three years in an amount of $15,000, to provide on-call traffic signal repair services as determined by Staff. Based on performance since that time, one-year renewals of the agreement have been executed with the latest effective July 8, 2010 through July 7, 2011. RECOMMENDATIONS: Staff recommends that City Council approve the encumbrance of $50,000 for on-call storm sewer cleaning and repair services and $15,000 for on-call traffic signal repair services. RECOMMENDED MOTION: "I move to encumber $50,000, in account number 01-303-700-704, Contractual Services, for oncall storm sewer cleaning and repair services in 2011 in accordance with Ordinance #787, 1989 senes. I further move to encumber $15,000 in account number 01-303-700-704, Contractual Services for on-call traffic signal repair services, in accordance with Ordinance #787, 1989 series." Or, "I move to deny the encumbrance of funds for on-call storm sewer and traffic signal repair services for the following reason(s): " REPORT PREPAREDIREVIEWED BY: Greg Knudson, Operations Manager Tim Paranto, Public Works Director ATTACHMENTS: 1) RFP-08-14, On-Call Storm Sewer Services, Executed Contract & Renewal 2) RFP-08-26, On-Call Traffic Signal Repair Services, Executed Contract & Renewal ... . 4 1 -.. ~ City of ?WheatRl..-dge November 10, 2010 QUALITY PIPE SERVICES 700 W Mississippi Avenue, Suite B Denver, CO 80223 Subject: RFP·08·14 ON·CALL STORM SEWER SERVICES FINAL YEAR RENEWAL OPTION Dear Scott Boyd: This is the third year renewal option for the above subject project. Renewal period is effective NOVEMBER 01,2010 THROUGH OCTOBER 31,2011. All pricing, terms, conditions from the original agreement remain the same. If you are in agreement and would like to renew, please complete acknowledgment below. Include a copy of your current Certificate of Insurance and send this original back to the Purchasing and Contracting Office by NOVEMBER 12, 2010. Please retain a copy for your records. Thank you for your interest in the City of Wheat Ridge. We look forward to continuing a good working relationship. If you should have any questions please feel free to contact the Purchasing and Contracting Office at 303-235-2811 . R.e,e ctfu ny, r~L~ Linda Trimble, CPPO, CPPB Purchasing Age 1 ./Signature Print Name Cc: file LE: \ 0 Title Attachment 1 CITY OF WHEAT RIDGE RFP-08-14 ON-CALL STORM SEWER CLEANING & REPAIR SERVICES THIS AGREEMENT made this 28 day of APRIL 2008, by and between the City of Wheat Ridge, Colorado, hereinafter referred to as the "City" or "Owner" and QUALITY PIPE SERVICES, 12656 EAST JAMISON PLACE #10, ENGLEWOOD, COLORADO 80112, hereinafter referred to as the "Contractor" . . WITNESSETH, that the City of Wheat Ridge and the Contractor agree as follows: ARTICLE 1 -SERVICES The Contractor shall serve as the City's Contractor and provide as a minimum all of the professional services required as per RFP-08-14 ON-CALL STORM SEWER CLEANING & REPAIR SERVICES, as more fully described in the Request For Proposal (Exhibit I) and the response of the Contractor to the RFP (Exhibit II) attached hereto and incorporated herein by reference. ARTICLE 2 -TERM The ~ter.rn:-of, thisAgreement snail be fdf;'~WX '·(6):MdNTHSWITI·{THEOPTION .TO.' RENEVV FOR UP TO ' (3) ) ADDITIONAL'ONE YEARTE~~~. Pricing shallrerripinfirm'foreach renewal period. J . . ', ', . . ", .. '. ,'" . . . ' . ' ,} ARTICLE 3 -PAYMENT AND FEE SCHEDULE It is understood and agreed by and between the parties hereto, that the City shall pay the Contractor for services provided and the Contractor shall accept payment in accordance to the agreed fee schedule, see Exhibit A. A Invoices Invoices will be submitted by the Contractor monthly for services performed and expenses incurred pursuant to this Agreement during the prior month. The processing of payment will be expedited by the Treasurer's Office through proper accounting procedures. Payment will be made to the Contractor within thirty (30) days of the receipt of the approved invoices for services rendered. B. Funding There is in effect within the City of Wheat Ridge, Colorado, a provision of the City's Code of Laws which limits the amount for which the City shall be liable to the amount expressly appropriated by the City Council, either through budgeted appropriation, or contract or bid award. The contractor is specifically advised of the provisions of this portion of the Code of Laws of the City of Wheat Ridge, which was enacted pursuant to Ordinance 787, Series of 1989, and expressly incorporated herein. This contract is specifically subject to the provisions of said Ordinance and adopted Code Section. ARTICLE 4 -INDEPENDENT CONTRACTOR In performing the work under this Agreement, the Contractor acts as an independent contractor and is solely responsible for necessary and adequate worker's compensation insurance. person injury and property damage insurance, as well as errors and omissions insurance. The Contractor, as an independent contractor, is obligated to pay federal and state income tax on monies earned. The personnel employed by the Contractor are not and shall not become employees, agents or servants of the City because of the performance of any work by this agreement The Contractor warrants that it has not employed or retained any company' or person, other than a bonafide employee working solely for it, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than bona fide employees working solely for the Contractor, any commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach Of violation of this warranty, the City will have the right to annul this Agreement without liability. or in its discretion to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. /. I ! i ' < , ARTICLE 5 -INSURANCE In accordance with Article 4 above, the Contractor shall furnish a certificate of insurance upon notification of award and prior to performance. Work shall not commence under this Agreement until the Contractor has submitted to the City and received approval thereof, a certificate of Insurance showing compliance with the following minimum types and coverages of insurance. Type of Insurance Standard Workers' Compensation & Employers' Liability Including Occupations Disease Coverage Comprehensive General Liability Insurance Comprehensive Automobile Minimum Limits of Liability Statutory in conformance with the compensation laws of the State of Colorado $250,000 each person; $1 ,000,000 each occurrence $250,000 each person; All policies andIor Certificates of Insurance shall include the City of Wheat Ridge as an additional named insured. Nothing herein shall be deemed or construed as a waiver of any of the protections to, which the Agencies may be entitled pursuant to the Colorado Governmental Immunity Act, sections 24-10-101, C.R.S., as amended. ARTICLE 6 -INDEMNIFICATION The Contractor agrees to indemnify and to hold the City and its agents harmless for, from and against any and all claims, suits, expenses, damages or other liabilities, including reasonable attorney fees and court costs. arising out of damage or injury to persons, entities, or property causes or sustained by any person or persons as a result of the negligent performance or failure of the Contractor to provide services pursuant to the terms of this Agreement. ARTICLE 7"': CHANGE ORDERS OR EXTENSIONS The City may, from time to time, require changes in the scope of services of the Contractor to be performed herein. Such changes, including any increase or decrease in the amount of the Contractor's compensation. must be mutually agreed upon in writing by the City and the Contractor. The Contractor shall be compensated for aU authorized changes in services, pursuant to the Request for Proposal. or if no provision exists, pursuant to the terms of the Change Order. ARTICLE 8 -EQUAL EMPLOYMENT OPPORTUNITY The Contractor shall not discriminate against any employee or applicant for employment because of age, race. color, religion. sex, or national origin. The Contractor shall adhere to acceptable affirmative action guidelines in selecting employees and shall ensure that employees are treated equally during employment. without regard to their age, race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruttment advertising, layoff or termination, rates of payor other forms of compensation, and selection for training, including apprenticeship., The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices provided by the local public agency setting forth the provisions of this nondiscrimination clause. The Contractor will cause the foregoing proVisions to be inserted in all subcontracts for any work covered by this Agreement so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. ARTICLE 9 -CHARTER, LAWS AND ORDINANCES The Contractor at all times during the performance of this Agreement, agrees to strictly adhere to all applicable Federal, State and local laws, rules, regulations. and ordinances that affect or govern the work as contemplated under this Agreement. ARTICLE 10 -LAW AND VENUE 2 The laws of the State of Colorado shall govern as to the interpretation, validity, and effect of this Agreement. The parties agree that venue and jurisdiction for disputes regarding performance of this contract is with the District Court of Jefferson County, Colorado. ARTICLE 11 -TERMINATION The Contractor acknowledges that his failure to accomplish the work as described shall be considered a material breach of the contract and entitle the City to consequential damages resulting from failures, acts, or omissions including but not limited to re-procurement costs, insufficient or improper work. The City and the Contractor agree that this Agreement may be canceled for cause, by either party with a fifteen (15) day prior written notice. The cost of completing the portion of the work which remains unperformed at the time of such termination, shall be deducted from the contract price before payment is made. The City may terminate the Agreement for its convenience upon thirty (30) days written notice. In the event event of such termination, the Contractor will be paid for alJ work and expenses incurred up until the time of such termination. All work accomplished by the Contractor prior to the date of such termination, shall be recorded and tangible work documents shall be transferred to and become the sole property of the City, prior to payment for services rendered. ARTICLE 12 -NOTICES Shall be made in writing to: For the City: Greg Knudson, Public Works 11220 W 45th Avenue. Wheat Ridge, CO 80033 Phone 303-205-7601 Fax 303-431-7139 For the Contractor: Scott Boyd, 12656 E Jamison Place #10, Englewood, CO 80112 Phone 303-662-8014 Fax 303-662-8016 ARTICLE 13 -ASSIGNMENT AND SUBCONTRACTORS The duties and obligations .Of the Contractor arising hereunder cannot be assigned, delegated, nor subcontracted except with the express written consent of the City. The subcontractors permitted by the City shall be subject to the requirements of this Agreement, and the Contractor is responsible for all subcontracting arrangements and and the delivery of services as set forth in this Agreement. The Contractor shall be responsible for the performance of any sub-Contractor. ARTICLE 14 -SEVERABILITY To the extent that tne Agreement may be executed and performance of the obligations of the parties may be accomplished within the intent of the Agreement, the terms of this Agreement are severable, and should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any other term, or the same term upon subsequent breach. ARTICLE 15 -INTEGRATION OF UNDERSTANDINGS This Agreement is intended as the complete integration of all understandings between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force and effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other amendment hereto shall have any force or effect unless embodied in writing and signed by an authorized representative of the City and the Contractor. ARTICLE 16 -ILLEGAL ALIEN COMPLIANCE 3 I I I I I I. i I !. i I i I ' i i I I I l I t i I ! I· I I I I I I I. i I I i i ! j ! j I I i ! I i \ .. .!. I I' I I 1 I i. i ILLEGAL ALIENS -PUBLIC CONTRACTS FOR SERVICES. CRS 8-17.5-101 and Public Law 208, 1041h Congress, as amended and expanded in Public Law 156, 10Sth Congress, as amended: The Contractor certmes that he/she shall comply with the provisions of CRS 8-17.5-101 et seq. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien. The Contractor represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, or (ii) otherwise will comply with the requirements of CRS 8-17.5-101 (2)(b)(I). The Contractor shall comply with all reasonable requests made in the course of an investigation by the CO Department of Labor and Employmenl If the Contractor fails to comply with any any requirement of this provision or CRS 8-17.5-101 et seq., the City may terminate this contract for breach and the Contractor shall be liable for actual and consequential damages to the City. ARTICLE 17 -AUTHORIZATION Each party represents and warrants that it has the power and ability to enter into this Agreement, to grant the rights granted herein and to. perform the duties and obligations described herein. ..' IN WITNESS WHEREOF, the parties hereto have executed this Agreement in two (2) copies, each of which shall be deemed an original on the day and year first written above. ATTEST: . MICHAE;L SNOW, CITY CLERK (Seal) (CORPORATE SEAL) NAME , .-.. O~a-!~ TIT t.f ~ .;lS---o.p DATE 4 OWNER CITY OF WHEAT RIDGE 7500W 29TH AVENUE WHEAT RIDGE, CO 80033 (303) 2 -5 ' CONTRACTOR QUALITY PIPE SERVICES 12656·E JAMISON PLACE #10 ENGL 000, COLORADO 80112 SI TITLE . . ' ' I I· I I I I i t I ! ,f . ,! . I I i j I ! ! . i \-r I I". i ' i I I l ! i I I i I ! ! r' i ! i I I I .1. EXHIBIT A ATTACHMENT A RFP-08-14 PRICE SCHEDULE SUBMIT WITH YOUR PROPOSAL 1.0 Measurement and payment will be made utilizing the following unit designations. Price to include: all equipment, labor, materials, travel, temporary traffic control and inciqentals necessary to complete the work. Work . shall be performed by your own employees. Provide certificate of Insurance prior to start of work. Payments are based on the unit prices, perfonnance and response times are critical. TASK DESCRIPTION UNIT PRICE On-Call CleanIng & Repair Services for Public Stonn Sewer Mainlines & Appurtenances Jet-Vac Combination Truck L.F .:15 Vacuum Truck L.F. e. . " 1S '. Video Inspection Unit L.F. 5~d. S Aluminized Corrugated Steel L.F. Pipe -Remove & Replace \/«so 0 12"-24" Aluminized Corrugated Steel -Pipe -Remove & Replace L.F. 30· -42" \ )~i-S Aluminized Corrugated Steel Pipe -Remove & Replace LF. 48"-96" ';;;J ~C)O I Reinforced Concrete Pipe-Remove & Replace l.F. 12" -24" \ ,G\ ~ () -. Reinforced Concrete Pipe-Remove & & Replace LF. '). \.1-CS 30· -42" Reinforced Concrete Pipe -Remove & Replace L.F. d-, Yd-S 48" -96" Polyvinyl Chloride Pipe -Remove & Replace l.F. ~( \ 1<"5 12" -30" High Oensity Polyethylene l.F. Pipe 8" -10· \ I q i-S -.-Single Curb Inlet-Type WR-EA. \ l{) Clean 16 I I I I I I I I ; i ! I 1 j. I I,: i 1". i , ~ . I i , i I ! ! ! i r, . ; Double Curb Inlet-Type WR -EA. Clean (SO Triple Curb Inlet-Type WR-EA. Clean tS 0 Curb Inlet -Other -Clean EA. \ L{ CS Single Curb In let-Type WR -EA. Remove & Replace q d-O D I Double Curb Inlet-Type WR -EA. Remove & Replace \\ I \DC. ) . Triple Curb Inlet~Type WR-EA. \3(d-OD Remove & Replace Curb Inlet -Ofher -Remove EA. & Replace 3.r to 0 Manhole -Clean EA. C(S'O D . Manhole -Remove & EA. Replace Barrel Sections, 3( ~{)O . Cone, Ring & Cover Manhole -Remove & Replace Ring & Cover EA. 500 Other (state) -. -2.0 PROVIDE A LIST OF OWNED EQUIPMENT. STATE THE YEAR AN~ C~OIT[ON. ~~~.MW . 3.0 CLEARLY STATE ALL WARRANTIES IN DETAIL ~.~ 4.0 STATE YOUR NORMAr NON-EMERGENCY RESPONSE TIME 1 ~ ,-V,~ ~ )~-~~~ \).j~ k><L ~W) ,JJ'r'.. f;?~ ~ ~JI-OO--~ ~ ~ ~~~ ~ --Q.;~ .(o/Y\)(. ' . ! i . i ' ! I ! J. I ' 1 ! j. ! j' I ! ,!. j . I I rfYlfOl 3 ~ . ~ .... ~ ~...-. City of '"rP!:Wheat~dge ~ADMIN[STRATlVE SERVICES City of Wheat Ridge Municipal Building 7500 W. 29th Ave. Wheat Ridge, CO 80033-8001 P: 303.235.2819 F: 303.234.5924 June 3,2010 W.l. CONTRACTORS 5920 LAMAR STREET ARVADA, CO 80003 SUBJECT: RFP-08-26 TRAFFIC SIGNAL MAINTENANCE SECOND-YEAR RENEWAL OPTION Dear Toni Winkler: First, on behalf of the City of Wheat Ridge, we appreciate our business relationship with your firm. As we are nearing the end of the term, this letter is to initiate the renewal option. This is the second-year renewal option for the above subject project. Renewal period is effective July 08,2010 through July 07,2011. All terms, conditions, and price remain the same. If you are in agreement and would like to renew, please complete the acknowledgment below and send to the Purchasing and Contracting Office at 7500 West 29th Ave, Wheat Ridge, Co 80033 by Friday June 15, 2010. Please retain a copy for your records. Thank you for your interest in the City of Wheat Ridge. If you should have any questions please feel free to contact Purchasing at Itrimble@cLwheatridge.co.us or call 303-235-2811. ~"pectfully, UfrA Print Name RECEIVEf) I. 'ill n. ,-"" 'APIo • .,_ NOWLEDGMENT OF ACCEPTANCE r . Attachment 2 www.ci.wheatridge.co.us " ~ . " -~ ... City of . ?WheatRi9ge RFP-08-26 TRAFFIC SIGNAL MAINTENANCE THIS AGREEMENT made this 8 TH day of JULY 2008, by and between the City of Wheat Ridge, Colorado, hereinafter referred to as the "City" or "Owner" and W.l. CONTRACTORS, INC., 5920 LAMAR ST., ARVADA, CO 80003, hereinafter referred to as the "Contractor". WITNESSETH, that the City of Wheat Ridge and the Contractor agree as follows: ARTICLE 1 -SERVICES The Contractor shall serve as the City's contractor and provide as a minimum all of the services required as per RFP-08-26 TRAFFIC SIGNAL MAINTENANCE. ARTICLE 2 -TERM The term of this Agreement shall be for one year with the option to renew for up to (3) one-year renewals. ARTICLE 3-PAYMENT AND FEE SCHEDULE It is understood and agreed by and between the parties hereto, that the City shall pay the Contractor for services rendered Not To Exceed the hourly rates submitted and agreed upon. A. Invoices Invoices will be submitted by the Contractor monthly for services performed and expenses incurred pursuant to this Agreement during the prior month. The processing of payment will be expedited by the Treasurer's Office through proper accounting procedures. Payment will be made to the Contractor within thirty (30) days of the receipt of the approved invoices for services rendered. B. Funding There is in effect within the City of Wheat Ridge, Colorado, a provision of the City's Code of Laws which limits the amount for which the City shall be liable to the amount expressly appropriated by the City Council, either through budgeted appropriation, or contract or bid award. The contractor is specifically advised of the provisions of this portion of the Code of Laws of the City of Wheat Ridge, which was enacted pursuant to Ordinance 787, Series of 1989, and expressly incorporated herein. This contract is specifically subject to the provisions of said Ordinance and adopted Code Section. ARTICLE 4 -INDEPENDENT CONTRACTOR In performing the work under this Agreement, the Contractor acts as an independent contractor and is solely responsible for necessary and adequate worker's compensation insurance, person injury and property damage insurance, as well as errors and omissions insurance. The Contractor, as an independent contractor, is obligated to pay federal and state income tax on monies earned. The personnel employed by the Contractor are not and shall not become employees, agents or servants of the City because of the performance of any work by this agreement. The Contractor warrants that it has not employed or retained any company or person, other than a bonafide employee working solely for it, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than bona fide employees working solely for the Contractor, any commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City will have · the right to annul this Agreement without without liability, or in its discretion to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. In~C!rvED FEB 0 2 Z009 ARTICLE 5 -INSURANCE In accordance with Article 4 above, the Contractor shall furnish a certificate of insurance upon notification of award and prior to performance. Work shall not commence under this Agreement until the Contractor has submitted to the City and received approval thereof, a certificate of Insurance showing compliance with the following minimum types and coverages of insurance. Type of Insurance Standard Workers' Compensation & Employers' Liability Including Occupations Disease Coverage Comprehensive General Liability Insurance Comprehensive Automobile Minimum Limits of Liabil ity Statutory in conformance with the compensation laws of the State of Colorado $250,000 each person; $1,000,000 each occurrence $250,000 each person; All policies and/or Certificates of Insurance shall include the City of Wheat Ridge as an additional named insured. Nothing herein shall be deemed or construed as a waiver of any of the protections to, which the Agencies may be entitled pursuant to the Colorado Governmental Immunity Act, sections 24-10-101, C.R.S., as amended. ARTICLE 6 -INDEMNIFICATION The Contractor agrees to indemnify and to hold the City and its agents harmless for, from and against any and all claims, suits, expenses, damages or other liabilities, including reasonable attorney fees and court costs arising out of damage or injury to persons, entities, or property causes or sustained by any person or persons as a result of the negligent performance or failure of the Contractor to provide services pursuant to the terms of this Agreement. ARTICLE 7 -CHANGE ORDERS OR EXTENSIONS The City may, from time to time, require changes in the scope of services of the Contractor to be performed herein. Such changes, including any increase or decrease in the amount of the Contractor's compensation, must be mutually agreed upon in writing by the City and the Contractor. The Contractor shall be compensated for all authorized changes in services, pursuant to the Request for Proposal, or if no provision exists, pursuant to to the terms of the Change Order. ARTICLE 8 -EQUAL EMPLOYMENT OPPORTUNITY The Contractor shall not discriminate against any employee or applicant for employment because of age,race, color, religion, sex, or national origin. The Contractor shall adhere to acceptable affirmative action guidelines in selecting employees and shall ensure that employees are treated equally during employment, without regard to their age, race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of payor other forms of compensation, and selection for training, including apprenticeship., The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices provided by the local public agency setting forth the provisions of this nondiscrimination cfause. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shalf not apply to contracts or subcontracts for standard commercial supplies or raw materials. . ARTICLE 9 -CHARTER, LAWS AND ORDINANCES The Contractor at all times dur,ng the performance of this Agreement, agrees to strictly adhere to aI/applicable Federal, State and Local laws, rules, regulations, and ordinances that affect or govern the work as contemplated under this Agreement. . 2 ARTICLE 10 -LAW AND VENUE The laws of the State of Colorado shall govern as to the interpretation, validity, and effect of this Agreement. The parties agree that venue and jurisdiction for disputes regarding performance of this contract is with the District Court of Jefferson County, Colorado. ARTICLE 11-TERMINATION The Contractor acknowledges that his failure to accomplish the work as described shall be considered a material breach of the contract and entitle the City to consequential damages resulting from failures, acts, or omissions including but not limited to re-procurement costs, insufficient or improper work. The City and the Contractor agree that this Agreement may be canceled for cause, by either party with a fifteen (15) day prior written notice. The cost of completing the portion of the work which remains unperformed at the time of such termination, shall be deducted from the contract price before payment is made. The City may terminate the Agreement for its convenience upon thirty (30) days written notice. In the event of such termination, the contractor will be paid for all work and expenses incurred up until the time of such termination. All work accomplished by the Contractor prior to the date of such termination, shall be recorded and tangible work documents shall be transferred to and become the sole property of the City, prior to payment for services rendered. ARTICLE 12 -NOTICES Any notice or communication given pursuant to this Agreement to the City shall be made in writing to: For the City: Greg Knudson, Public Works, 7500 W 29th Avenue. Wheat Ridge, CO 80033 Phone 303-205-7601 Fax 303-235-2857 For the Contractor: Toni Ann Winkler, President, 5920 Lamar Street, Arvada, CO 80003 Phone 303-422-7985 Fax 303-422-1634 ARTICLE 13 -ASSIGNMENT AND SUBCONTRACTORS The duties and obligations of the Contractor arising hereunder cannot be assigned, delegated, nor subcontracted except with the express written consent of the City. The subcontractors permitted by the City shall be subject to the requirements of this Agreement, and the Contractor is responsible for all subcontracting arrangements and the delivery of services as set forth in this Agreement. The Contractor shall be responsible for the performance of any sub-contractor. ARTICLE 14 -SEVERABILITY To the extent that the Agreement may be executed and performance of the obligations of the parties may be accomplished within the intent of the Agreement, the terms of this Agreement are severable, and should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any other term, or the same term upon subsequent breach. ARTICLE 15-INTEGRATION OF UNDERSTANDINGS This Agreement is intended as the complete integration of all understandings between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force and effect Whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other amendment hereto shall have any force or effect unless embodied in writing and signed by an authorized representative of the City and the Contractor. 3 ARTICLE 16 -AUTHORIZATION Each party represents and warrants that it has the power and ability to enter into this Agreement, to grant the rights granted herein and to perform the duties and obligations described herein. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original on the date first written above. ATTEST: MICHAEL SNOW, CITY CLERK (Seal) APPROVED AS TO FORM: GERALD DAHL, CITY ATTORNEY (SEAL) DATE 4 OWNER CITY OF WHEAT RIDGE 7500 W 29TH AVENUE WHEAT RIDGE, CO 80033 (303) 234-5900 JERRY DITULLIO, MAYOR CONTRACTOR W.L. CONTRACTORS, INC. 5920 LAMAR STREET ARVADA, CO 80003 c#&&' a7~~ S NATURE 'f\e_s',d{~rf-TITLE ~ . ~ ..... ~ .,. City of. ? WheatRt-dge ITEM NO: IF DATE: January 24, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 03-2011 A RESOLUTION DESIGNATING THE OFFICIAL PUBLIC NOTICE LOCATION AND THE OFFICIAL NEWSPAPER OF GENERAL CIRCULATION FOR THE CITY OF WHEAT RIDGE, COLORADO D PUBLIC HEARING D BIDSIMOTIONS rzI RESOLUTIONS QUASI-JUDICIAL: ~ City Clerk ISSUE: D ORDINANCES FOR 1 ST READING D ORDINANCES FOR 2ND READING D YES rzI NO ~ State Statute requires that each Municipality annually establish the location for posting public notices, as well as the newspaper in which the notices will be published. PRIOR ACTION: In previous years, the Wheat Ridge Transcript has been utilized as the City'S official newspaper for publications; official posting location has been the City Hall Lobby. FINANCIAL IMPACT: None BACKGROUND: None RECOMMENDATIONS: It is recommended the City continue to use the same newspaper and posting location as in preVlous years. Council Action FOTIn Januaray 24, 2010 Page 2 RECOMMENDED MOTION: "I move to approve Resolution No. 03-2011, a resolution designating the official public notice location and the official newspaper of general circulation for the City of Wheat Ridge, Colorado. Or, "I move to postpone indefinitely Resolution No. 03-2011 for the following reason(s) " REPORT PREPAREDIREVIEWED BY: Michael Snow, City Clerk ATTACHMENTS: 1. Resolution No. 03-2011 TITLE: CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 03 Series of 2011 A RESOLUTION DESIGNATING THE OFFICIAL PUBLIC NOTICE LOCATION AND THE OFFICIAL NEWSPAPER OF GENERAL CIRCULATION FOR THE CITY OF WHEAT RIDGE, COLORADO WHEREAS, the Colorado Revised Statutes require municipalities to designate official public notice and publication locations for legal notices; and WHEREAS, such locations must be approved by the governing body of the municipality annually; and WHEREAS, the City is required by Charter, Ordinance and State Law to publish certain notices. NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that: Section 1. Public notice of public meetings of the City Council, Planning Commission, Board of Adjustment, and all other Board, Commission, Committee, and advisory board meetings for which public notice is required, shall be posted on the first floor at the Municipal Building, 7500 West 29th Avenue, Wheat Ridge, Colorado, which location shall be deemed the official posting location for the City. Section 2. Except as otherwise permitted by Sections 5.2 and 5.12 of the Charter, notices and other information required to be published in a newspaper of general circulation within the City, shall be made in the Wheat Ridge Transcript; except that, where circumstance makes publication ineffective or otherwise undesirable, the City may publish official notice on the City's website. Section 3. This resolution shall be effective upon adoption. DONE AND RESOLVED this 24th day of January 2011. Jerry DiTullio, Mayor ATTEST: Michael Snow, City Clerk Attachment 1 ~ , ~ ~~ ~ r City of • ? WheatRL,dge ITEMNO:~ DATE: January 24, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO AWARD ITB-11-03 2011 CRACK SEAL TO PRECISE STRIPING LLC IN THE AMOUNT OF $107,240 D PUBLIC HEARING I:8J BIDSIMOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING D ORDINANCES FOR 2ND READING QUASI-JUDICI~L~ 0 YES -z:.~~_d Public WODirector City Manager ISSUE: The 2011 Crack Seal Project will provide street maintenance throughout the City by priority. The crack filling treatment will reduce water infiltration under the pavement and extend the pavement life of these streets as part of the on-going maintenance program. This project is the first of the three preventive maintenance projects that the City will implement this year. On December 29,2010, six bids were received for the 2011 Crack Seal Project. All bids met the initial bid requirements, with one out of budget range. The apparent low bidder was Precise Striping LLC, Commerce City, Colorado in the total amount of$107,240. The company's references and experience were evaluated by Public Works Staff as a basis for recommendation. PRIOR ACTION: None FINANCIAL IMPACT: Funding for 2011 Crack Seal Project has been approved in the Preventive Maintenance Projects line item of the 2011 Capital Improvement Program budget in the amount of $2,000,000. Performing this project will extend the useful life of the streets treated. BACKGROUND: Bids for the 2011 Crack Seal Project, #S-PM-02-11 , were opened on Wednesday, December 29, 2010. Six bids were received. The bid provides crack sealing to streets throughout the City by priority. The proposals ranged from $107,240 to $147,425. The engineer's estimate was Council Action Form January 24, 2011 Page 2 $130,550. The most qualified and apparent lowest responsible and responsive bidder is Precise Stripping LLC, Commerce City, with the bid amount of $107,240. A 10% contingency amount of $1 0,724 is requested for the cost of other items related to the project. RECOMMENDATIONS: Based upon the contractor's demonstrated capabilities and experience on previous projects, staff recommends the bid award to Precise Striping LLC. RECOMMENDED MOTION: "I move to award ITB-11-03, 2011 Crack Seal Project to Precise Striping LLC, Commerce City, in the amount of $107,240, with a contingency amount of $10,724.00. I further move that the Director of Public Works be authorized to issue change orders up to a total contract and contingency amount of$117,964. I further move that all costs associated with this contract be paid from account number 30-303-800-884, and that these funds be encumbered for the length of the project in accordance with Ordinance #787, 1989 Series." Or, "I move to deny award ofITB-11-03 2011 Crack Seal Project to Precise Striping LLC, for the following reason(s) " REPORT PREPAREDIREVIEWED BY: Steve Nguyen, Engineering Manager Linda Trimble, Purchasing Agent Tim Paranto, Director of Public Works ATTACHMENTS: 1. Bid Tabulation Sheet 2. Project Map PROJECT: ITB-11-03 CRACK SEAL BID DUE DATEITIME: DECEMBER 29, 2010 BY 2:00 OUR CLOCK ~ ,J ..... J City of. p WheatRL,dge I PRECISE VENDOR I COATINGS, INC PENHALL CO. STRIPING REQUESTED BY: OPENED BY: LINDA TRIMBLE PURCHASING AGENT WITNESSED BY: DENISE WOOD, PURCHASING TECHNICIAN QUALITY PAVING I A-1 CHIP SEAL I STRAIGHT LINE LOCATION I ARVADA DENVER COMMERCE CITY HENDERSON I DENVER I WESTMINSTER --... __-___,.. _-_--,.. --------------_~ ____ M._._ SIGNATURE PAGE YES YES YES YES YES YES ACCEPTS VISA NO NO NO NO NO YES CONTRACTOR'S QUALIFICATION YES YES YES YES YES YES LIST OF SUB-CONTRACTORS YES YES YES YES YES YES NON-COLLUSION AFFADAVIT YES YES YES YES YES YES ILLEGAL ALIEN COMPLIANCE YES YES YES YES YES YES YES YES YES YES YES YES .""," C G) E .c U ftI .... CC ~ CITY OF WHEAT RIDGE 2011 PROPOSED CRACK SEALING .. ,,' '#, Ciiyo( '~W}ieat~e ...Y"rUILIC WOIU --201' CIWJ( SEAI..IIQ DENVER ~ [ lAKESIDE It ----l[ I ~ =r==w==H--:~-;~L7-:'""rf. ~ .N. C CIt E .c u C\1 .. :i ~~A~ :~ J ror W hCeity aof t Ri•-dge ITEM NO: .1.R DATE: January 24,2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE THE ANNUAL LICENSE AND MAINTENANCE RENEWAL OF THE COMPUTER AIDED DISPATCH, RECORDS MANAGEMENT, AND MOBILE FIELD REPORTING SYSTEMS FOR A TOTAL AMOUNT OF $78,432 TO LOGISTIC SYSTEMS, INC. o PUBLIC HEARING ~ BIDS/MOTIONS o RESOLUTIONS QUASI-JUDICIAL: ISSUE: o ORDINANCES FOR 1 ST READING o ORDINANCES FOR 2ND READING o YES City Manager The annual renewal of licensing and support of the existing computer aided dispatch (CAD), records management system (RMS), and mobile field reporting Logisys First Report (LFR) is necessary to maintain the software for the Police Department. The annual renewal of licensing and support will cost $78,432 which has been approved in the 2011 IT Budget. PRIOR ACTION: None FINANCIAL IMPACT: Licensing and support are budgeted annually in the IT Division Budget. The 2011 budgeted amount is $78,432. BACKGROUND: The proposed annual renewal of licensing and support of the existing computer aided dispatch (CAD), records management system (RMS), and mobile field reporting Logisys V:\Forms\CAFtemplate Council Action Form January 24, 2011 Page 2 First Report (LFR) is necessary to maintain the software for the Police Department and public safety. The annual renew of licensing and support will cost $78,432 which was approved in the 2011 IT Budget. This package is all inclusive for licensing and all technical support services. It includes software upgrades and bug fixes and patches, plus technical support to implement these software enhancements and fixes. Currently, the CAD, RMS and LFR systems are functional on the Dell PowerEdge Server that is budgeted to be replaced in 2011. The continued renewal of the annual licensing and support contract is a strategic move to maintain and keep the CAD, RMS and LFR software up to date. This will be advantageous to the City'S Information Technology Division allowing for proactive support and maintenance. RECOMMENDATIONS: Staff recommends approval of the annual renewal for the computer aided dispatch and records management system. RECOMMENDED MOTION: "I move to approve the support and licensing renewal for the computer aided dispatch, records management system, and mobile field reporting system to Logistic Systems, Inc., in the amount of$78,432. Or, "I move to deny the renewal of the computer aided dispatch, records management system, and field reporting system to Logistic Systems, Inc., for the following reason(s) " REPORT PREPARED AND REVIEWED BY: Michael Steinke, IT Manager Heather Geyer, Administrative Services Director ATT ACHMENTS: 1. Logistic Systems Invoice # 021068 LOGISTIC SYSTEMS, INC 3000 PALMER STREET MISSOULA, MT 59808 Sold WHEAT RIDGE (CITY OF) PD To: ATTN: KENT KUDEBEH 7500 W 29TH AVE WHEAT RIDGE, CO 80033 Ship Via.: Ship Date: 01/07/11 Due Date.: 01/07/11 Terms .... : RECEIPT Item I.D. /Desc. Ordered LOGISYS FIRSTCALL CAD SYSTEM E911 ANI/ALI INTERFACE ZETRON TDD INTERFACE SPECTRACOM NETCLOCK INTERFACE CCIC/NCIC INTERFACE MOBILE COMPUTING INTERFACE *************** * * * I N V 0 ICE * * * *************** Document Number: 021068 Document Date: 01/07/11 page: 1 Ship WHEAT RIDGE (CITY OF) PD To: ATTN: KENT KUDEBEH Shipped 7500 W 29TH AVE WHEAT RIDGE, CO 80033 Cust I.D ..... : WHEATP P . O. Number .. : P.O. Date .... : 01/07/11 Job/Order No. : Salesperson .. : Unit Price Net TX 13214.00 E 1116.00 E 745.00 E 588.00 E 588.00 E 2348.00 E LOGISYS DATATRAK RECORD MANAGEMENT SYST 29116.00 E RMS TO JUVENILE DEFENDER SYSTEM 1090.00 E RMS TO COURT INTERFACE LOGISYS FIELD REPORTING SOFTWARE Attachment 1 Subtotal: 857 . 00 E 11688.00 E Continued .... 61350.00 I 1 . i I· f' LOGISTIC SYSTEMS, INC 3000 PALMER STREET MISSOULA, MT 59808 Sold WHEAT RIDGE (CITY OF) PD To: ATTN: KENT KUDEBEH 7500 W 29TH AVE WHEAT RIDGE, CO 80033 Ship Via. : Ship Date: 01/07/11 Due Date.: 01/07/11 Terms .... : RECEIPT *************** * * * I N V 0 ICE * * * *************** Document Number: 021068 Document Date: 01/07/11 Page: 2 Ship WHEAT RIDGE (CITY OF) PD To: ATTN: KENT KUDEBEH 7500 W 29TH AVE WHEAT RIDGE, CO 80033 Cust I.D ..... : WHEATP P.O. Number .. : P.O. Date .... : 01/07/11 Job/Order No. : Salesperson .. : Item I.D./Desc. Ordered Shipped Unit Price Net NORTHSTAR CAD LFR ACCIDENT MODULE INTERFACE TO DYNAMIC IMAGING MUGS HOT SOLUTION INTERFACE UTILITY FOR PD MAGIC NORTHSTAR ADVANCED LOGISYS CADTRAK SOFTWARE MODIFICATIONS TO THE CASE MANAGEMENT MODULE 2011 LICENSE AND MAINTENANCE FEES 1.10% CPI ADJ Send billing error notice within (60) days of inv date to asteele@edulog.com, (406)728-0921 X-3123. Service charges at 12% annually will accrue on past due accounts. Subtotal: Tax ..... : Total ... : 3418.00 1554.00 340.00 678.00 4751.00 2792.00 3549.00 0.00 78432.00 0.00 78432.00 I: r.o TX E E E I. I E I: I i E I·. E I ,! . i. E r E r ~ ~ A ~ ... ~ City of ? WheatRl,dge ITEMNO:li DATE: January 24, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 04-2011 -A RESOLUTION AMENDING THE FISCAL YEAR 2011 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $12,533.40 FOR THE RENEWAL OF THE WRTV8 VIDEO STREAMING SOFTWARE o PUBLIC HEARING o BIDS/MOTIONS ~ RESOLUTIONS QUASI-JUDICIAL: ISSUE: o ORDINANCES FOR 1 ST READING o ORDINANCES FOR 2ND READING DYES City Manager Should the City Council approve a supplemental budget appropriation in the amount of $12,533.40 for the renewal of2011 WRTV8 video streaming software? FINANCIAL IMPACT: The requested amount of the supplemental budget appropriation is $12,533.40 for the renewal of WRTV8 video streaming software. This amount is budgeted out of the annual Public Education Government (PEG) fee funds received through the City's franchise with Comcast. BACKGROUND: City Council approved funding for the purchase of video streaming software with the approval of the City Website project in the summer of2008. Approximately $15,000 was approved for the implementation of video streaming software. In the spring of 2009, the City launched video streaming software with Granicus, Inc. in order to expand accessibility of WRTV8 programming to the community. The video streaming software V:\Forms\CAFtemplate Council Action Form January 24, 2011 Page 2 was implemented as part of the new City Website which was launched in December of2008. Previously, WRTV8 programming was only available to subscribers of Com cast. The programming available to citizens via video streaming includes: regular City Council meetings, Planning Commission meetings, and Wheat Ridge Top of the Hour monthly programs. Additionally, programs such as the annual Election Forum and the CBOC meetings were available via our video streaming technology. In 2010, over 2,063 visits were made to the video streaming link on the City Website. This is a great rate of viewership and a demonstration of how the City is successful in creating greater access of WR TV8 programming to citizens. The initial cost to implement video streaming was just under $15,000. In order for the City to maintain its software licensing requirements, the City incurs an annual software renewal fee of $12,533.40. This fee is incurred as a result ofthe video streaming software being being hosted by Granicus, Inc., a third party at an off-site location. Please note that in-house video streaming software is not currently available. Per the City'S Franchise Agreement with Comcast, PEG fee revenues may only be utilized to support equipment, software and maintenance associated with the operation of WRTV8. PEG Fee revenues cannot be co-mingled with other General Fund revenues and the purpose of the funding is solely to support WRTV8 operations (not to include staff salaries or the purchase of programming). The current balance of available PEG fee funds is $185,119.89. This total does not include a 2010 fourth quarter PEG fee payment that has not yet been received. Upon receipt of this payment, the estimated total balance available will be approximately $196,000. Staff finds the proposed supplemental budget appropriation to be consistent with the purchasing guidelines as noted above and recommends approval of the proposed request. RECOMMENDATIONS: Staff recommends that City Council approve the supplemental budget request. Funding for the software renewal is not budgeted in the General Operating budget since PEG fee funding can be utilized for this WRTV8 service. RECOMMENDED MOTION: "I move to approve Resolution No. 04-2011, a resolution amending the Fiscal Year 2011 General Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $12,533.40 for the renewal of the WRTV8 video streaming software." Or, "I move to deny Resolution No. 04-2011 , a resolution amending the Fiscal Year 2011 General Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $12,533.40 for the renewal of the WRTV8 video streaming software for the following reason(s) " Council Action Form January 24,2011 Page 3 REPORT PREPARED BY: Heather Geyer, Administrative Services Director ATTACHMENTS: 1. Resolution No. 04-2011 2. Granicus, Inc. Invoice for 2011 TITLE: CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 04 Series of 2011 A RESOLUTION AMENDING THE FISCAL YEAR 2011 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $12,533.40 FOR THE RENEWAL OF THE WRTV8 VIDEO STREAMING SOFTWARE WHEREAS, the City Council recognizes WRTVS as an important communication tool in informing the community about City programming and services; and WHEREAS, the use of PEG fee funds can only be utilized for equipment, software and maintenance needed for operating WRTVS; and WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a Resolution; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: 1. The City Council authorizes the renewal of the video streaming software for WRTVS. 2. The City Council authorizes the transfer of $12,533.40 from the General Fund undesignated reserves to account 01-111-700-755 and amendment of the 2011 fiscal year budget accordingly. DONE AND RESOLVED THIS 24th day of January 2011. Jerry DiTullio, Mayor ATTEST: Michael D. Snow, City Clerk Attachment 1 granl·c us. PO BOX 49335 San Jose, CA 95161 415-357 -3618 AR@granicus.com Granicus, Inc. Bill To City of Wheat Ridge Attn: Heather Geyer 7500 W 29th Ave Wheat Ridge CO 80033 United States Terms Due Date Net 30 1/15/2011 PO # Quantity Item Description Invoice Date Invoice # 12/16/2010 '2-3-60-9 ---_.. ... Ship To City of Wheat Ridge Attn: Heather Geyer 7500 W 29th Ave Wheat Ridge CO 80033 United States 'C Project Rate Amount January 1, 2011-December 31, 2011 12 MONTHLY Monthly Managed Service. 12 MONTHLY Sectioned View Page Upgrade Tea of the month: Send requests to ar@granicus.com Custom 1 Attachment 2 1,028.45 12,341.40 16.00 192.00 Total Invoice Due: Amount Due 12,533.40 $12,533.40 "If you share a good idea long enough, it will eventually fall on good people." ~ ~ . ~ ... ~ ., City of • ? Wheat RL-dge ITEM NO: ..1;L DATE: January 24, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO ACCEPT A PERMANENT EASEMENT FROM SCI COLORADO FUNERAL SERVICES, INC. FOR A SIDEWALK ALONG WADSWORTH BOULEVARD, AND APPROVAL OF A $3,264 PAYMENT FOR THE EASEMENT D PUBLIC HEARING [gJ BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING (mmlddlyyyy) D ORDINANCES FOR 2ND READING (mmlddlyyyy) QUASI-JUDICIAL: DYES -z::.~~ Director 0 ublic Works ISSUE: The construction of a pedestrian! bicycle trail along Wadsworth Boulevard from 26th Avenue to 32nd Avenue will require an easement along a portion ofthe Olinger Crown Hill Cemetery. PRIOR ACTION: None FINANCIAL IMPACT: Cost for the easement has been negotiated at $3,264. Funds are available in account 30-303-800-846 of the 2011 Capital Investment Program budget. The easement provides that the City will maintain the proposed ten foot sidewalk that will be constructed along Wadsworth Boulevard. BACKGROUND: The City applied for and has been awarded a bike and pedestrian federal improvement project grant through the Denver Regional Council of Governments to fund the construction ofa multi-use path on Wadsworth Boulevard between 26th Avenue and 32nd Avenue. Staff investigated available right-of-way along Wadsworth Boulevard for the proposed V;\Forms\CAFtemplate Council Action Form January 24, 2011 Page 2 improvement and found the need for an easement across a tract of land at the corner of 32nd Avenue and Wadsworth Boulevard owned by SCI Colorado Funeral Services. The easement was negotiated in advance of the City entering into a contract with the Colorado Department of Transportation (CDOT) to facilitate the project. RECOMMENDATIONS: Staff recommends accepting the permanent easement from SCI Colorado Funeral Services for the construction and maintenance of a sidewalk along Wadsworth Boulevard and paying the negotiated value of the easement, $3,264. RECOMMENDED MOTION: "I move to accept the Permanent Easement for the construction and maintenance of a sidewalk along Wadsworth Boulevard from SCI Colorado Funeral Services, Inc. and approve a $3,264 payment for the easement." Or, "I move to deny acceptance of the Permanent Easement for the construction and maintenance of a sidewalk along Wadsworth Boulevard from SCI Colorado Funeral Services Inc. for the following reason(s) __________________ " REPORT PREPARED BY; Tim Paranto, Director of Public Wo;ks ATTACHMENTS: 1. Permanent Easement Document Location: 3175 WADSWORTH BLVD. Wheat Ridge, Colomdo 80033 PERMANENT EASEMENT KNOW ALL MEN BY THESE PRESENTS, that SCI COLORADO FUNERAL SERVICES INC., whose legal address is P.O. Box 130548, Houston, Texas 77019-0548, hereinafter called the "Grantors" for and in consideration of the sum of $3,264 and other valuable consideration to them in hand paid by the City of Wheat Ridge, hereinafter called "City", does hereby give and grant to said City a PERMANENT EASEMENT on, along, over and across the following described premises to·wit: A tract ofland lying in the SW!4 of Section 26, Township 3 South, Range 69 West of the 6th Principal Meridian, City of Wheat Ridge, County ofJefferson, State of Colorado, described as: SEE ATTACHED EXHIBIT "An HEREIN INCORPORATED BY THIS REFERENCE. NOTE: All bearings are relative to one another and are based on the bearing of the east line of the SW 'l.I of said Section 26 being N 00~19'32nw For the purpose of: The construction and maintenance of a sidewalk. Subject to the following following terms and conditions: To the extent permitted by law, and without waiving any immunities, protections, or defenses available at common law or under statute, including, without limitation, the Colorado Governmental Immunities Act, Section 24-10-101, et seq., C.R.S., the City, individually and for itself only, agrees to hold harmless the Grantors from and against any suit, claim, attorney's fees, loss or damage, including personal injury or loss of life, which may occur from the use of the sidewalk and as a result of negligent construction or maintenance of said sidewalk by andlor for the City on the property subject to this easement. Said tract contains 2,176 square feet or 0.0500 acres, more or less. Also known by street and number as: 3175 and 3195 WADSWORTH BLVD., Wheat Ridge, CO 80033. And the Grantors hereby covenant with the City that they have good title to the aforedescribed premises; and that they have good and lawful right to grant this easement. IN WITNESS WHEREOF, we have hereunto set our hands this ~day of D.e.c~fov-A.D., 2010. Grantor By: _________ -----:::--_ Grantor As representatives of SCI COLO FUNERAL SERVICES, INC., Grantor STATE OF COLQRADO I~~ ) ) SS. COUNTY OF ffiFPEItSeN-l-\6.yri~ ) The foregoing instrument was acknowledged before me this 8f-<...dayof Detew.hv, 2010, by _..!..rY\.:....:..!...=:(Ic.k=~~--.:D~{.~c..e.~t~\ __ and ___________ _ My commission expires (J;f'\ . \ 3 ,2c> I 6:" Witness my hand and official seal. LESLIE COOK Notary Public, State of Te ••• My Commission Expires January IS, 2016 Attachment 1 Page I of4 \ IN WITNESS WHEREOF, I have hereunto set my hand this __ day of _______ A.D., 2010. STATE OF COLORADO COUNTY OF JEFFERSON ) ) SS. ) By: __ ~~~~--------------------Jerry DiTullio, Mayor The foregoing instrument was acknowledged before me this ___ day of ________ 2010, by Jerry DiTullio, as Mayor of the City of Wheat Ridge, Colorado. My commission expires _________ . Witness my hand and official seal. SEAL The drafter ofthc description found on E.hibit A is David F. Brossman, P.L.S, prepared on beh.lf of the City of Wheat Ridge, 7500 W. 29'" Avenue, Wheat Ridge, Colorado. 80033, and is not to be construed as representing a monumented land survey. Page 2 of4 PAGE 3 OF 4 EXHIBIT A LEGAL DESCRIPTION: Commencing at the NE Corner of the SW 1/4 of Section 26, TIS, R69W of the 6th PM,; Thence SOooI9'32"E on and along the east line of said SW 114 of section 26, a distance of 41.93 feet; Thence S89°40'28"W, a distance of50.00 feet to the westerly RIGHT-OF-WAY line of Wadsworth Blvd. and the TRUE POINT OF BEGINNING; Thence SOooI9'32"E on and along the westerly RIGHT-OF-WA Y line of Wadsworth Blvd. and parallel with the east line of said section 26, a distance of305.17 feet; Thence N31050'27"W on and along the westerly RIGHT-OF-WAY line of Wadsworth Blvd., a distance of 13.39 feet; Thence NOO° 19'32"W parallel with the east line of said section 26, a distance of 188.87 feet; Thence S89~3'30"W, a distance of 5.06 feet; Thence NOoo36'30"W, a distance of 13.00 feet; Thence N89~3'30''E, a distance of 5.13 feet; Thence NOoo19'32"W parallel with the east line of said section 26, a distance of 96.09 feet to the southerly RIGHT-OF-WAY line ofW. 3200 Ave.; Thence S59°18'21"E on and along the southerly RIGHT-OF-WAY line ofW. 32nd Ave. a distance of 8.17 feet to the TRUE POINT OF BEGINNING. Said tract contains 2,176 square feet or 0.0500 acres, more or less. P.O.C. NE Corner, 5W y~ 526----: T.P.O.8.-7 : sse",r21"E ,, , SOUTHERLY ROW UNE OF .... CIlY BOUNDARY NQIES;. 1. HORIZOtITA.L COORDINATE SYSTEM: PARCEL A OF 82378 P700 PARCEL 8 OF 82378 P700 GROUND BASED MODIFIED FORM OF THE NAD8J/92 STATE PLANE, CEtITRAl. ZONE 0502. 2. DISTANCES ARE IN U. S. SURIIEY FEEl'. CITY OF WHEAT RIDGE i3 DEPT. OF PUBLIC WORKS ENGINEERING DIVISION W. 32NO AVE. S!SI"4O''JJJW \..-----"-' ..-..-------t l ~ ... 0 ~Ii I I '~" ~ Jf. ~~ ~~ ~I ~~ ~t'> PROJECT NUMBER M-03-10 EXHIBIT A <0 N Z 0 § (/) "-0 ... ~ ~ w I F I "0-I w ~ z :J ~ EXHIBIT A PAGE 4 of4 a , ___~______ ____~_____f__ ~t=~=~ ~u~,~~ _L ________________________________ L_ _~ /I ~~4~ ~ ~ or City of • ? WheatRi-dge ITEM NO: ...1IL DATE: January 24,2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE PAYMENT OF THE ANNUAL SALES TAX INCREMENT FOR THE TOWN CENTER AND WHEAT RIDGE CYCLERY PROJECTS IN THE AMOUNT OF $248,862 TO RENEWAL WHEAT RIDGE D PUBLIC HEARING ~ BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING D ORDINANCES FOR 2ND READING QUASI-JUDICIAL: DYES ,ClwJd41 ~ NO City Manager ISSUE: An Intergovernmental Agreement (IGA) between the City and Renewal Wheat Ridge (RWR) and the Wheat Ridge Cyclery Improvements Agreement allow for the utilization of Tax Increment Financing (TIF) to share back a certain portion of sales tax increment with R WR. Sales tax increment is distributed to RWR by the City at the end of the fiscal year. The total sales tax share back for 2010 is $248,862. PRIOR ACTION: None FINANCIAL IMPACT: The 2010 budget includes $320,000 for sales tax share back with RWR. BACKGROUND: The City adopted the Wheat Ridge Town Center Urban Renewal Plan on December 14,1981 which provided for the utilization of sales tax increment in the commercial area east of Wadsworth Boulevard, between West 38th Avenue and West 44th Avenue. Through an IGA, the City continues to share 50 percent of the sales tax increment from the Town Center project with RWR for operating expenses. The total sales tax increment generated by the Town Center project in 2010 was $436,764. Fifty percent, or $218,382 is to be shared back with RWR. Sales Tax Increment Payment January 24, 2011 Page 2 RWR and Wheat Ridge Cyclery entered into an Improvements Agreement on March 20,2007 for improvements to the Cyclery property located at 7085 W. 38th Avenue. It was the RWR's desire to assist the Cyclery in making a number of improvements to the property, which would improve the public appearance of the property, remedy its deterioration, maintain a positive business environment in the neighborhood, and serve as an anchor to attract other desirable businesses to the neighborhood. As an inducement to the Cyclery to complete certain improvements, R WR agreed to reimburse to the Cyclery those costs associated with these improvements by implementing tax increment financing. Under the Agreement, the Cyclery will be receiving 100% of both the property tax and sales tax incremental revenue generated by the expansion of the business. The Agreement establishes RWR maximum obligation for reimbursement at $264,180, or 10 years of sales and property tax increment, whichever occurs first. The maximum obligation is equal to the estimated costs of the eligible improvements. The total sales tax increment generated by the Wheat Ridge Cyclery project in 2010 was $30,480. These funds are due to RWR who will in turn make payment to Wheat Ridge Cyclery. RECOMMENDATIONS: Staff recommends payment of the sales tax increment to RWR. RECOMMENDED MOTION: "I move to approve payment of the annual sales tax increment from the Town Center and Wheat Ridge Cyclery projects in the amount of$248,862 to Renewal Wheat Ridge." Or, "I move to deny payment of the annual sales tax increment for the Town Center and Wheat Ridge Cyclery projects for the following reason(s): _______________ " REPORT PREPARED/REVIEWED BY: Patrick Goff, City Manager .. ~ 4 ~ _ ~ r City of • ?Wheat~dge ITEMNO:~ DATE: January 24,2011 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 05-2011 -A RESOLUTION APPROVING THE RENEWAL OF AN INTERGOVERNMENTAL AGREEMENT FOR AMBULANCE SERVICES AMONG THE CITY, THE WHEAT RIDGE FIRE PROTECTION DISTRICT AND RURALIMETRO OF CENTRAL COLORADO, INC. D PUBLIC HEARING D BIDS/MOTIONS fZ1 RESOLUTIONS QUASI-JUDICIAL: ISSUE: D ORDINANCES FOR 1 ST READING D ORDINANCES FOR 2ND READING DYES The City of Wheat Ridge and Wheat Ridge Fire Protection District entered into an Intergovernmental Agreement (IGA) with Pridemark Paramedic Services, LLC to ensure the availability of adequate emergency ambulance service within the entire corporate boundaries of the City of Wheat Ridge, and the boundaries of the Wheat Ridge Fire Protection District. The agreement is for a period of one year beginning in January 2006, and is subject to successive annual reviews by the City, Fire Protection District and the Physician Advisor to ensure compliance with the performance measurements agreed to by all parties in the agreement. The agreement requires the annual approval of City Council and the Fire Protection District Board. The renewal ofthe IGA for the year 2011 will be the final renewal period. On September 23,2010, the Police Department received notification from Pridemark Paramedic Services, LLC that their company had entered into an asset purchase agreement with RurallMetro of Central Colorado, Inc., with the closing of the transaction expected to occur on or before October 31, 2010. On September 27,2010, The City and the Wheat Ridge Fire Protection District consented to the assignment of the Agreement. Renewal of IGA for Ambulance Services January 24, 2011 Page 2 On October 15,2010, Pridemark Paramedic Services, LLC entered into an asset purchase agreement with Rural/Metro of Central Colorado, Inc. The purchase agreement involved the acquisition of Pride mark's ambulatory services division, which includes the provision of ambulance services to the City of Wheat Ridge and the Wheat Ridge Fire Protection District pursuant to the Intergovernmental Agreement dated January 23, 2006. PRIOR ACTION: The City and Wheat Ridge Fire Protection District have approved renewal of contract services with Pridemark Paramedics, LLC (now Rural/Metro of Central Colorado, Inc.) and recommended amendments from the inception of the IGA on January 23, 2006, through and including January 12,2011. FINANCIAL IMPACT: There are no financial expenditures required of the City. Pursuant to Section 3.6, titled "Rates", Pridemark Paramedic Services (now RurallMetro of Central Colorado, Inc.) proposes a 2% increase effective January 1, 2011. As the proposed increase is below the Denver area Medical CPI, City Council approval is not required. The Denver area Medical CPI showed an increase of 3.6% for the 12-month period ending October 31, 2010. The Review Committee supports the proposed rate increase. BACKGROUND: The Review Committee met on December 13,2010 and December 17,2010, to conduct an annual review of services provided by Pride mark Paramedic Services (now Rural/Metro of Central Colorado, Inc.) as outlined in the aforementioned IGA that was executed on January 23, 2006. The Committee reviewed the terms of the agreement and performance standards contained therein to determine compliance. The review found that Pridemark Paramedic Services (now Rural/Metro of Central Colorado, Inc.) to be in compliance with the IGA. The Committee recommends the renewal of contract services be approved by the City and the Fire Protection District Board. It is expected that the Fire Protection District Board will approve the renewal of contract services with with Rural/Metro of Central Colorado, Inc. on January 19,2011. RECOMMENDATIONS: The Review Committee recommends approving the renewal of contract services with Rural/Metro of Central Colorado, Inc. for the calendar year January, 2011, through January, 2012. RECOMMENDED MOTION: "I move to approve Resolution No. 05-2011, approving the renewal of contract services with Rural/Metro of Central Colorado, Inc. for the calendar year January, 2011, through January, 2012." Renewal of IGA for Ambulance Services January 24, 2011 Page 3 Or, "I move to postpone indefinitely the approval of Resolution No. 05-2011, for the renewal of contract services with Rural/Metro of Central Colorado, Inc. for the following reason( s) " REPORT PREPARED BY: Joseph Cassa, Division Commander, Patrol Operations Division ATTACHMENTS: 1. Staff Report -December 17, 2010 2. Resolution No. 05-2011 3. IGA and cover letter • A ~ ... ~ ~ r City of • "~WheatRL..dge ~OLlCE DEPARTMENT TO: FROM: DATE: SUBJECT: Memorandum Daniel G. Brennan Chief of Police Joseph E. Cassa Division Commander Patrol Operations Division December 17, 2010 Pridemark Paramedic Services: 2010 Annual Review A series of meetings were held in December of 2010, to review the services provided by Pridemark Paramedic Services for the time period of November 1,2009, through and including October 31, 2010. The first review committee meeting was held on December 13, 2010, in the Police Chiefs Conference Room at the Wheat Ridge Police. Those in attendance were: );-Mike Donner, President, Pridemark Paramedic Services Division General Manager );-Dave Mitchell, Manager of Operations, Pridemark Paramedic Services );-Steven Gillespie, Fire Chief, Wheat Ridge Fire Protection District );-Joe Cassa, Division Commander, Wheat Ridge Police Department );-Michelle Stodden, Administrative Assistant, Wheat Ridge Police Department The second review committee meeting was held on December 17, 2010 in the Police Chief s Conference Room located at the Wheat Ridge Police Department. Those in attendance were: );-Mike Donner, President, Pridemark Paramedic Services Division General Manager );-Dave Mitchell, Manager of Operations, Pridemark Paramedic Services );-Steven Gillespie, Fire Chief, Wheat Ridge Fire Protection District );-Joe Cassa, Division Commander, Wheat Ridge Police Department );-Michelle Stodden, Administrative Assistant, Wheat Ridge Police Department The purpose of the meetings was to review the performance of Pridemark as outlined in the Intergovernmental Agreement (IGA) between the City of Wheat Ridge, Wheat Ridge Fire Protection District and Pridemark Paramedic Services, which was executed on January 23, 2006. The IGA is for a period of five calendar years and can be renewed for successive one year periods for an additional four years. Under these terms, the current IGA will expire on January 1,2012. The methodology used to conduct the review consisted of reviewing the terms of the agreement followed by discussion between those parties in attendance. Pridemark Annual Review December 17, 2010 Page 2 The purpose of the IGA is to ensure the availability of adequate emergency ambulance service within the entire corporate limits of the City of Wheat Ridge, and the boundaries of the Fire District. This annual report includes all calls beginning November 1, 2009, through and including October 31, 2010, in order to complete the IGA review prior to January 1, 2010. 3.1 Service From November 1, 2009, through and including October 31, 2010, Pridemark Paramedic Services was dispatched to 3,207 calls for service. Of these calls, there were 2449 (includes both priority one and two calls) transports. The IGA requires a six-minute response time to emergency calls for service ninety percent of the time. The IGA requires a response time of ten minutes on non-emergency calls for service ninety percent of the time. From November 1, 2009, through and including October 31, 2010, there were 1,855 emergency calls for service responded to by Pridemark. The average emergent response time was three minutes and fifty two seconds. Of these calls, 92.81 % (1721) were responded to in under the six minutes as required by the IGA. The six-minute fractile of90% was reached in all months of the time period included in this report. According to Wheat Ridge Fire Department Chief Steven Gillespie, the average response time of the Wheat Ridge Fire Department for the reporting period of time in the report is 4.21 minutes. This represents a 28-second or 9.96% reduction in the average response when compared to the previous evaluation year. During this reporting period Wheat Ridge Fire responded on 2,697 calls for service. From November 1, 2009 through and including October 31, 2010, there were 1,352 nonemergency calls for service responded to by Pridemark. The average non-emergency response time was five minutes and twenty-nine seconds. The 10-minute fractile of 90% was reached in all months included in this reporting period. 94.53% (1278) of the non-emergency calls were responded to within the required ten-minute fractile of 90%. Throughout the year, Pridemark adjusted their unit hours due to volume changes. All other portions of this section of the IGA were complied with throughout the year 2010. Copies of the 2009 -2010 emergency and non-emergency response performance tables are attached for your review. 3.2 Calls All portions of the section of the IGA were complied with throughout the year 2010. 3.3 Compliance with Law and Accreditation All portions of the section of the IGA were complied with throughout the year 2010. A copy of the Jefferson County license to operate ambulance service is attached for your review. The current license expires in May, 2011 . Pridemark Annual Review December 17, 2010 Page 3 3.4 Communications Pridemark currently maintains one T -1 line for communications with the police department communications center, and two back up speed dial lines having caller ID. The Wheat Ridge Fire Protection District continued it's contract with West Metro Fire Protection District to provide dispatching services. 3.5 Medical Supervision Throughout the year 2010, Dr. Mike Stackpool (Lutheran Medical Center) remains the physician advisor for Pridemark. No change is anticipated for the year 2011. 3.6 Rates Pridemark has requested a 2% increase with the last increase being January 2009. Even with the 2% increase, Pridemark still won't be in the top ten expensive ambulance services. The Denver area Medical CPI showed an increase of 3.6% for the 12 month period ending October 31, 2010. Pridemark anticipates a 2% increase effective January 1,2011. 4.0 Helicopter Pridemark continues to be in compliance during the year 2010. There were no issues to resolve during this evaluation period. 5.0 Control Pridemark continues to maintain compliance with this section during 2010. There were no issues to resolve during this evaluation period. 6.0 Training A Pridemark Paramedic continues to be assigned as liaison with the Wheat Ridge Fire Protection District. Pridemark continues to provide two classes, quarterly, for Wheat Ridge Fire Department personnel. These include train-the-trainer classes on a variety of medical topics. Pridemark also provided seasonal and HINI flu shots to Wheat Ridge Police Department and Fire District personnel. Ongoing Taser training is being provided. 7.0 Equipment There were no issues during 2010 regarding medical equipment and the operation of Pride mark vehicles in a safe and prudent manner and being in compliance with appropriate state statutes, city and county ordinances relating to the operation of emergency vehicles. 8.0 Company Employees Throughout the last year, Pridemark and Wheat Ridge Fire Protection District continues to strengthen their partnership, and through a cooperative effort both organizations have demonstrated the ability to work through complicated issues. The development of the protocol for dispatch services is a good example of this groups ability to work through complicated issues. During 2010, the Wheat Ridge Police Department and Wheat Ridge Fire Protection District had no issues regarding Pridemark employees' professional attitude and performance standards. 8.2 Company Employees During 2010, Pridemark made notification regarding the change of one management position within the Company. Pridemark Annual Review December 17, 2010 Page 4 9.0 Term The IGA requires the term of the agreement to be for periods of one year, not to exceed five years. The agreement was originally executed in January of 2006. The agreement requires successive one year agreements be subject to review by the Wheat Ridge City Council and the Wheat Ridge Fire Protection District annually. The requirements concerning agreement termination were reviewed as well. 11.0 Review Committee The review committee convened on a regular and consistent basis throughout the course of the year. These "Response Time Review Meetings" include a variety of topics and issues to include review of Pridemark response times to emergency, non-emergency calls and communication processes. Attendees include Pridemark management and operations personnel, the Wheat Ridge Fire Protection District Fire Chief, and the Wheat Ridge Police Department Patrol Commander. Meeting minutes are taken by Michelle Stodden, Wheat Ridge Police Department. These meetings have proven to be valuable and insightful for all parties at the table. Those Fire Protection Districts who provide EMS service within the City corporate limits were invited to participate in the Response Time Review Meetings. Those in attendance are satisfied with Pridemark's performance. 13.0 Insurance Pridemark provided a copy of their certificate of liability insurance. Committee review of the certificate shows the company to be in compliance with the insurance requirements of the IGA. Additional Information Pridemark participated in the 2010 evacuation drill of Lutheran Hospital. Pridemark had people involved in all stages of patient evacuation and worked closely with police and fire in the EOC and incident command post. The EM System program which tracks hospital bed counts was introduced to representatives at the EOC. The testing of the patient tracking system that the State of Colorado has adopted went fairly well. There were a number of areas identified that need to be worked on in future drills. drills. Representatives from Pridemark, West Metro and Wheat Ridge Police met to discuss the dual response area outlined in the attached SOP that was prepared by Chief Mark Krapf. All parties agree that this process is the best way to deal with the dual response area. Pridemark headquarters has been located in a building at 6385 W. 52nd Avenue since its inception in 1997. Pridemark moved around inside this complex as they've grown but eventually they outgrew this location. Late last year, Pridemark began the process of designing a building that will meet their needs in the future and spent almost all of 2010 making that building a reality. Pridemark moved into the new facility is located at 6100 W. 54th Avenue on November 20 and 21. The new facility meets the needs of the growing operation as well as provide a safe, clean and comfortable working space for all of their employees and partners. There is an expanded classroom that will be made available to their partners to use. An open house will be held sometime in early 2011. With the health care industry evolving and the future unsure in regards to reimbursement and Medicare rules it made sense for Pridemark to partner with a larger company with a national Pridemark Annual Review December 17, 2010 Page 5 presence. On October 15th, 2010 Pridemark merged with Rural/Metro Ambulance Company and will be a subsidiary of Rural/Metro of Central Colorado, Inc. Pridemark will continue to operate under the name Pridemark Paramedic Services as they feel they have a very strong brand with an excellent reputation. Pridemark is confident that this transition will be a smooth one and that their customers will not see any decrease in service. Pridemark understands that there is some trepidation regarding their ability to maintain the level of responsiveness and personalized service that their clients have become accustomed. Pridemark would like to point out that their management team has remained intact and will continue to meet the needs of their clients, patients and employees as they always have. Historically, mergers and acquisitions in the Denver metro area have not gone as smoothly as this one is going and this has left customers underserviced. Pridemark is acutely aware of the problems of the past and have taken steps to ensure that their clients are still receiving the level of service that they have come to expect. Pridemark looks forward to continuing the relationships they have built over the last decade in the decades to come. Pridemark was selected as the 2010 recipient of Children's Hospital EMSAC Award, which recognizes "an EMS agency/organization that demonstrates outstanding commitment to pediatric prehospital and out -of-hospital care." Conclusion Based upon this performance evaluation, the review committee recommends the IGA be continued for the calendar year January 2011 through January 2012. The calendar year 2011 is the final year of the current IGA. During the calendar year 2011, direction will be sought from the Wheat Ridge City Council on the course of action to be taken when the IGA expires. The Wheat Ridge Fire Protection District recommends issuing a "sole-source" or "piggy-back" contract extension to Pridemark Paramedic Services for calendar year 2012. Please contact me if you have any questions or need additional information. CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 05 Series of 2011 TITLE: A RESOLUTION APPROVING THE RENEWAL AND AMENDMENT OF AN INTERGOVERNMENTAL AGREEMENT FOR AMBULANCE SERVICES AMONG THE CITY, THE WHEAT RIDGE FIRE PROTECTION DISTRICT AND PRIDEMARK PARAMEDIC SERVICES, LLC. WHEREAS, the City of Wheat Ridge, the Wheat Ridge Fire Protection District and Pridemark Paramedic Services, LLC, entered into an Intergovernmental Agreement on January 23, 2006 (the "IGAn) to ensure the availability of adequate emergency ambulance service within the entire corporate boundaries of the City of Wheat Ridge and the boundaries of the Wheat Ridge Fire Protection District; and WHEREAS, all parties to the IGA sent representatives to IGA review committee meetings; and WHEREAS, such committee has completed its review of the services rendered under the IGA and has recommended certain amendments to the IGA; and WHEREAS, the City Council desires to approve the renewal of the IGA for the calendar year January 2011 through January 2012, subject to those amendments and recommendations made by the review committee, as set forth in this Resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, that: The Intergovernmental Agreement for Ambulance Services dated January 23, 2006, between the City of Wheat Ridge, the Wheat Ridge Fire Protection District, and Pridemark Paramedic Services, LLC, is hereby approved and renewed for the calendar year January 2011 through January 2012. DONE AND RESOLVED THIS 24th day of January. 2011. Jerry DiTullio, Mayor ATTEST: Michael D. Snow, City Clerk Attachment 2 ~ ... -4 • ...., City of ?Wheat~ge -~DMINISTRATIVE SERVICES City of Wheat Ridge Municipal Bui lding 7500 W. 29th Ave. Wheat Ridge, CO 80033-8001 P: 303.235.28 19 F: 303.234.5924 January 04, 2010 Pridemark Paramedics, Inc. 6385 W 52nd Avenue Arvada, CO 80002 Subject: RFP-05-41 AMBULANCE SERVICES FINAL-YEAR RENEWAL OPTION Dear Michael Donner: On behalf of the City of Wheat Ridge, we appreciate your efforts towards a successful partnership over the years of this agreement. This is the final -year renewal option for these services. Renewal period is effective JANUARY 24, 2011 through JANUARY 23, 2012, pending Council approval on January 24, 2011 . All pricing, terms, conditions remain the same, with the exception of the request for the 2% increase. If you are in agreement and would like to renew, please complete acknowledgment below. Include a copy of your current Certificate of Insurance and send this Original back to the Purchasing and Contracting Office by JANUARY 25, 2011. Please retain a copy for your records. Thank you for your interest in the City of Wheat Ridge. We look forward to continuing a good working relationship. If you should have any questions please feel free to contact our office at 303-235-2811 or Itrimble@ci.wheatridge.co.us Respectfully, Linda Trimble, CPPO, CPPB Purchasing Agent Signature Print Name Phone ACKNOWLEDGMENT OF ACCEPTANCE Date Title Email address Attachment 3 \H\ w.ci. wheatridgc.co.us INTERGOVERNMENTAL AGREEMENT AN AGREEMENT AMONG THE CITY OF WHEAT RIDGE, THE ~HEAT RIDGE FIRE PROTECTION DISTRICT, AND PRIDEMARK PARAMEDIC SERVICES, LLC., FOR AMBULANCE SERVICES. 1.0 PARTI ES. The parties to this Agreement are the City of Wheat Ridge, a Colorado municipal corporation (hereinafter referred to as the "City"), Wheat Ridge Fire Protection District, an independent, quasi-municipal corporation, (hereinafter referred to as the "Fire Di strict") and Pridemark Paramedic Services, LLC. (hereinafter referred to as the "Company") 2.0 RECITALS AND PURPOSE. The Ci ty and Fire District desire to ensure the avai lability of adequate emergency ambulance service within the entire corporate limits of the City of Wheat Ridge, and the boundaries of the Fire District, and the Company agrees to provide such services pursuant to the terms of this Agreement. 3.0 TERMS AND CONDITIONS. 3.1 Service. The Company will maintain a response time of five (5) minutes and thirty (30) seconds on emergency responses 90% of the time and a response time of eight minutes on non-emergency 90% of the tim e. The Company shall make available a minimum of one (1) ALS ambulance to respond to calls for medical assistance within the City and Fire District at all times The Company further agrees to make available backup ambulances to the City and Fire District with response times of eight (8) minutes or less. If the Company is unable to respond with a backup ambulance the Company shall immediately call another ambulance company to provide the req uired ambulance service and shall immediately notify the City dispatcher 3.2 Calls. In considera tion of keeping such ambulances available, the City and Fire District agree that except when a helicopter is used, in all cases where a requ est is made to the City or Fire District for emergency ambulance service and/or where ambulance service is found to be needed in the course of investigative or rescue operations, all such calls shall be referred to the Company. 3.2.1 The Company further agrees that it it shall respond to all calls directed by the City or Fire District, and shall perform its duties under the direction and control of the req uesting agency. 3.3 Compliance with Law and Accreditation. The Company agrees to comply with all federal, state, county, and local statutes, regulations, or ordinances in its provision of the services described within this Agreement, and to maintain its current ambulance license issued by Jefferson County The Company agrees that its records and rosters regarding equipment, vehicles, and training may be reviewed by the City or Fire District during regular business hours. 3.4 Communications. The Company agrees to maintain communications capabilities with the City of Wheat Ridge Police/Fire Communications Center and all police, fire, and ambulance vehicles and equipment, as well as communications between the Company's vehicles and the City and Fire District personnel on scene, and to maintain two back-up speed dial lines containing the caller identification feature to the the Communication Center, all at the Company's expense using direct telephone line capabilities. The Company agrees to maintain channels one and two on the frequency of the Company's vehicles and dispatch center. All radios used shall be programmed by LakewoodlWest Metro Area communication personnel. 3.5 Medical Supervision The Company ag rees to utilize a Physician Advisor agreed upon by the City and Fire District. A Physician Advisor is defined as a physician who establishes protocols for medical acts performed by paramedics, and who is specifically designated and responsible to assure the competency of the performance of those acts allowed by such paramedics. The parties hereto agree that this Section 3.5 shall be in effect only for the scope of service detailed in this Agreement. The Company further agrees to adhere to, as a minimum standard, the Denver Metropolitan Paramedic Protocols, as amended, with respect to medical acts not governed by the protocols developed by the Company Phys ician Advisor. 3.6 Rates. The Company shall be allowed to charge patients it's usually and customary rates. A copy of the Company's current rate schedule attached to this Agreement as Exhibit A Any changes to the rate schedule which exceed a Denver-Boulder Medica l CPI must be approved by the City and Fire District before taking effect. Rates will be evaluated as part of the performance evaluation. 4.0 HELICOPTER. It is understood that in cases of extreme emergency, it may be necessa ry to use a helicopter in lieu of, or in addition to, the Company's ground services. Such medical decisions to use the helicopter service shall be made by the police and/or fire personnel or Company personnel on scene, with the primary responsibility for such medical decision making resting with the Company after consultation with fire and police personnel on the scene. 5.0 CONTROL. The Wheat Ridge Police Department shall have control of all crime scenes to which the Company is requested to respond The Wheat Ridge Fire Protection District's ranking officer on scene shall have control of all fire and EMS scenes. Company employees shall follow the orders and directions given by the appropriate Police or Fire personnel, as such orders relate to scene control. The Company shall be in charge of all medical treatment, patient care and transport issues, and shall consult appropriate police and fire personnel upon arrival at the scene. 6.0 TRAINING The Company agrees to provide upon request by either the City or the Fire District and at the Company's own expense, personnel to assist with the training of the City police department personnel and/or Fire District personnel in the areas of First Responder, EMT and CPR classes, along with appropriate CE medical training. These classes shall be held at times mutually agreed upon by the parties hereto. 7.0 EQUIPMENT 7.1 The Company shall furnish, at its own expense, ambulances and accessory equipment. All one-time use medica l equipment expended in the performance of care by Fire DistricUDepartment personnel shall be replaced by the Company. 7.2 The Company agrees that Jefferson County or any other licensing authority shall have the right to inspect on an annual basis the Company's vehicles used for performance of ambulance service, for the purpose of determining safety standards of the vehicles used and, further, to ensure that the vehicles so used are equipped with that accessory equipment required by the Department of Health, and said equipment shall be in proper working order for the use in Advanced Life Support treatment. A permit issued by the County or any other licensing authority shall be deemed as evidence of said annual inspections 7.3 The Company agrees, when operating its ambulance vehicles in an emergency or nonemergency capacity, said vehicles will be driven in a safe and prudent manner, in compliance with all State statutes, City and County ordinances relating to the opepation of emergency vehicles. 8.0 COMPANY EMPLOYEES. Each crew shall consist of no less than a licensed paramedic and one qualified EMT whose qualification meet the guidelines of the statutes, rules, and regulations of the Emergency Medical Services Division of the Colorado Department of Health, as amended, and are acceptable to the Company Physician Advisor. 8.1 The Company agrees, while operating its ambulance in and around the City and Fire District boundaries, the employees of the Company shall maintain a professional attitude and performance standard and level of conduct for Emergency Medical Technicians and Paramedics 8.2 The Company agrees to notify the City and Fire District within thirty (30) days of changes in personnel. Staff changes shall never degrade the level of services provided by the Company. 2 9.0 TERM. The parties mutually agree and understand that the term of this Agreement shall be for a period of one (1) year from January 2006 thru January 2007 and upon the expiration of said period, this Agreement may continue for four (4) additional one-year periods, subject to the provisions hereof, provided that no event shall this Agreement continue for a period beyond five (5) years from the date of execution hereof. Said Agreement shall be renewed for successive one (1) year periods, as provided herein, subject to review and performance evaluation by the Wheat Ridge City Council and the Wheat Ridge Fire District annually. This Agreement may be terminated by either the City Councilor the Fire District, following said review, or pursuant to the provisions of this Agreement. Unless so terminated, this Agreement shall continue in full force and effect. In addition, the Company's performance shall be reviewed semi-annually by the City, Fire District and Physician Advisor The parties further agree that the City or Fire District, upon a determination that the Company is not performing the agreed upon services in a reasonable manner and/or in a timely fashion, shall give written notice of such dissatisfaction, and failure of the Company to develop and implement a plan to rectify substandard practices within ten (10) days from receipt of notice thereof, shall give rise to the cancellation of this Agreement. Should such determination of dissatisfaction result from a particular incident, the City or the Fire District will attempt to give oral notice within two (2) business days of the incident giving rise to the dissatisfaction. Upon issuance of a second notice of dissatisfaction, the City or Fire District may, at its option, cancel this Agreement without affording the Company the opportunity to correct the complained of substandard practice 9.1 Nothing contained herein shall be construed as establishing any obligation on behalf of the City and/or Fire District to make. any monetary payment or other subsidy to the Company by virtue of this agreement. 9.2 This Agreement shall remain in full force and effect provided , however, that either party may termina te this Agreement sooner, other than for cause, upon one hundred twenty (120) days notice. This termin ation provision shall also be applicable to any renewable period exercised by the parties. 9.3 If any party fails to comply with any term of this Agreement, any other party may terminate this Agreement immediately upon written notice indicating the termination date and/or sue for breach of contract. In such event, the prevailing party in such dispute shall be entitled to its reasonable costs, including its attorneys' fee s. 9.4 The obligations of the City and the Fire District hereunder are expressly subject to the approval of annual appropriations, therefore. In the event of non-appropriation, this Agreement shall be deemed terminated as of th e end of the fisca l year for which funds have been appropriated. Termination of the Agreement for this reason shall not constitute a default or breach of the Agreement within the scope of Section 9.3. This Agreement does not create or constitute a multi-year fiscal obligation of the City or of the Fire District. 10.0 ASSIGNMENT. Except as provided in this Section, the Company may not assign or subcontract, its rights and obligations under this Agreement, without this prior written approval of the City and Fire District. 11.0 POLICY. The Company agrees to be a participating member in any review committee which is established by the City, the Fire District or by the approved Physician Advisor The purposes of this committee shall be to act in an advisory capacity only as to the operational and administrative terms contained within this Agreement This will include review of response times and determination of allowable exemptions as determined by the committee. 12.0 L1ASI L1TY. Notwi th standing any language to the Contrary contained in this Agreement, the Company is an independent contractor and is not an employee or agent of the City or Fire District The Company assumes all liability for and agrees to indemnify and hold harmless the City and Fire District The Company assumes all liability for and agrees to indemnify and hold harmless the City and Fire District from any and all claims for injuries or damages, including attorney's fees, arising from the Company's performance or lack of performance under this Agreement except to the extent such claim for injury or damages which are the direct and proximate result of an act or order of a police officer or other employee or volunteer of the City or Fire District 3 13.0 I NSURANCE. The parties further agree and understand that the Company shall maintain and keep in force an automobile insurance liability Policy with a minimum coverage of One Million Dollars ($ 1,000,000) combined single limit for bodily injury and property damage. 13.1 The Company shall maintain and keep in force a Professiona l and General Liability insurance policy covering the employees of the Company for any and all malpractice and/or negligent acts performed or committed by those employees of the Company. Coverage for Professional/General liability shall be a minimum of one million dollars ($ 1,000,000) for anyone claim and one million dollars ($1,000,000) combines single limit bodily injury and property damage. 13.2 Provided, however, that any language contained in this paragraph 13 to the contrary notwithstanding, the Company agrees that there shall be in effect, no less than one million dollars ($1,000,000) of in surance protection for each of the types of in surance protection specified in paragraph 13.1 hereof, which one million dollars ($1 , 000,000) of minimum insurance coverage shall be available to each person or patient attended to or transported by the Company pursuant to the terms hereof. The Company also agrees to furnish the City and Fire District a Certificate of Insurance evidencing the minimum amounts of coverage described above, and said policy shall further provide a specific provision relating that, in the event of cancellation of said policy, the City and Fire District shall be notified in writing ten (10) days prior to cancellation The Company agrees to name the City and Fire District as additional insured parties 13.3 The Company shall maintain and keep in force a Workers' Compensation insurance policy for all its employees. This coverage shall meet th e statutory limits set forth by the state of Colorado 13.4 Each party shall be responsible for its own negligent acts, provided, however, that nothing in this Agreement shall waiver any immunity, defense, or limitation of liab ility available to either the City or the Fire District under the Colorado Governmental Immunity Act, Section 24-10-101, et. Seq, C.R S. IN WITNESS V)bl;-f..fRJC?F, the partie effect on the ,;,(:5n day of ave executed this Agreement and intend for it to be in full force and c.~ , 2006 . 4 WHEAT RIDGE FIRE DISTRICT ATTEST jZabe~ IIII S. 2n Vice President :23~~;~ PRIDEM~1/PARAMEDIC SERVICES, LLC 5 ~ 4 ~ ..,~ _ .. City of. ?Wheat~dge ITEMNO:L DATE: January 24, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 01-2011 AN ORDINANCE APPROVING THE AMENDMENT OF SECTION 26-803 OF THE WHEAT RIDGE CODE OF LAWS PERTAINING TO FLOODPLAIN CONTROL o PUBLIC HEARING o BIDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1 ST READING 1/10/11 ~ ORDINANCES FOR 2ND READING 1124111 QUASI-JUDICIAL: 0 YES ~~ ISSUE: Revisions to one of the official floodplain maps should be incorporated into the Floodplain Control Section of the City Code. PRIOR ACTION: Council approved the ordinance on first reading on January 10, 2011. FINANCIAL IMPACT: None BACKGROUND: Jefferson County recently placed fill within the Clear Creek floodplain immediately upstream of Interstate 70. Portions of the adopted Clear Creek Flood Hazard Area Delineation prepared by Icon Engineering in 2007 have been revised in recognition of the changes to the floodplain. The revisions should be adopted by the City to allow administration of the correct floodplain boundaries. The impacted land is proposed for annexation and development in the near future. V:\Fonns\CAFtemplate Council Action Form January 24,2011 Page 2 RECOMMENDATIONS: Staff recommends that the City Council approve an ordinance amending Section 26-803 of the Wheat Ridge City Code. RECOMMENDED MOTION: "I move to approve Council Bill No. 01-2011, an ordinance revising Section 26-803 of the Wheat Ridge Code of Laws pertaining to floodplain control on second reading and that it take effect 15 days after final publication." Or, "I move to postpone indefinitely Council Bill No. 01-2011, an ordinance revising Section 26-803 of the Wheat Ridge Code of Laws pertaining to floodplain control for the following reason(s) " REPORT PREPARED/REVIEWED BY; Tim Paranto, Director of Public Works ATTACHMENTS: 1. Council Bill No. 01-2011 2. Report revisions CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER ADAMS Council Bill No. 01 Ordinance No. ___ _ Series of 2011 TITLE: AN ORDINANCE REVISING CHAPTER 26-803 OF THE WHEAT RIDGE CODE OF LAWS, CONCERNING FLOODPLAIN CONTROL WHEREAS, the City of Wheat Ridge has previously adopted Article VIII of Chapter 26 of the Code of Laws pertaining to floodplain control; and WHEREAS, amendment of the description of the Flood Regulatory District is needed to reflect current information. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Subsection G of Section 26-803 of the Wheat Ridge Code of Laws is amended to read as follows: G. Official maps and engineering reports. The location and boundaries of the Flood Regulatory District shall be as identified by the Federal Emergency Management Agency in "The Flood Insurance Study for Jefferson County, Colorado", dated June 17, 2003, and any amendments or revisions thereto are hereby adopted by reference and declared to be a part of this Article. The location and boundaries of the Floodway and Flood Storage Districts shall be as shown in the following engineering reports and accompanying maps: 1. Flood Insurance Rate Map (FIRM) panels dated June 17, 2003 for portions of the City of Wheat Ridge 2. Clear Creek: Flood Hazard Area Delineation of Clear Creek by Icon Engineering for the Urban Drainage and Flood Control District, April, 2007 3. Clear Creek: Clear Creek Floodplain Revisions at Mcintyre Overflow -letter; Report by Icon Engineering dated October 27,2008 4. Clear Creek: Clear Creek Floodplain Revisions at Jefferson County Wetlands Area by Icon Engineering dated August, 2010 5. Lena Gulch: Flood Hazard Area Delineation Lena Gulch (lower) by George K Cotton Consulting for the Urban Drainage and Flood Control District, October, 2007 WRPW 011 .1 Attachment 1 The flood insurance rate map and the above-mentioned engineering reports constitute the current flood insurance study for the City of Wheat Ridge and are hereby adopted by the above reference and declared to be part of these regulations. The flood insurance rate map and the above-mentioned engineering reports, which constitute the flood insurance study are on file at the Wheat Ridge Municipal Building, 7500 West 29th Avenue, Wheat Ridge, Colorado. Section 1. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 7 to 0 on this 10th day of January, 2011, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for January 24, 2011, at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this day of , 2011. SIGNED by the Mayor on this ___ day of ________ , 2011 . ATTEST: Michael Snow, City Clerk First Publication: January 13, 2011 Second Publication: Wheat Ridge Transcript Effective Date: WRPW 013 Jerry DiTullio, Mayor Approved As To Form Gerald E. Dahl, City Attorney 2 Table 3: Clear Creek Floodplain and Floodway Data (Con1) 10-Year Floodplain Data 50-Year Floodplain Data 1 -ear 00 aln ata 1 Stream Thalweg Location Description Station/Section Elevation Flow CWSEL' Top Widlh Velocity Area CWSEL' Number (n) Flow CWSEL' Flow CWSEL' (cfs) (n) (ft) (IVsec) (tt') (n) (cfs) (n! (cfs) jft) CLEAR CREEK 502+07 5328.9 3,500 5335.5 9,600 5339.3 14,520 5341.9 781 5.1 2872 5341.9 506+85 5330.5 3,500 5338.0 9,600 5340.6 14520 5342.6 691 6.6 2202 5342.6 510+24 5332.7 3500 5338.5 9,600 5341.2 14,520 5343.2 780 7.1 2053 5343.2 5 14 .. 76 5334.8 3,500 5341.0 9,600 5343.4 14,520 5344.9 261 9.6 1565 5344.9 519+16 5335.7 3500 5343.2 9,600 5346.3 14,520 5348.3 1523 4.5 4281 5348.6 524+17 5339.2 3,500 5345.2 9600 5347.5 14,520 5348.9 584 6.4 2255 5349.2 528+94 5342.0 3,500 5347.4 9,600 5349.6 14,520 5350.4 724 7.5 1958 5350.5 530+05 5343.8 3,500 5348.5 9,600 5350.4 14,520 5351.6 886 5.1 2855 5351.7 532+23 5345.0 3500 5350.2 9,600 5353.1 14520 5354.2 1500 6.8 2271 5354.3 535+39 5346.0 3,500 5352.1 9,600 5354.4 14,520 5355.4 882 7.4 1967 5355.9 Pedestrian Brid e 537+91 5347.5 3,500 5353.7 8,900 5356.5 13,470 5357.7 1550 2.7 5016 5357.7 538+1 1 5347.5 3500 5354.1 8900 5356.5 13470 5357.8 1450 0.0 5059 5357.8 541 +50 5349.7 3,500 5354.8 8,900 5356.5 13470 5357.4 957 9.1 2313 5357.6 544+38 5352.1 3,500 5356.1 8,900 5358.7 13.470 5359.9 1150 8.8 3703 5360.0 547+82 5354.6 3,500 5358.4 8900 5360.8 13,470 5362.0 1250 7.3 3110 5362.0 Kipling Slreet 550+34 5355.7 3,500 5360.6 8,900 5363.2 13470 5364.0 1010 7.3 1877 5364.0 551 +56 5355.7 3,500 5362.8 8,900 5365.6 13,470 5366.5 1131 3.9 3493 5367.0 555+08 5358.7 3,500 5364.0 8900 5366.1 13470 5367.2 1463 3.4 3997 5367.5 559+17 5361.0 3500 5366.6 8900 5367.7 13,470 5368.6 1342 5.8 2327 5368.6 563+41 5363.2 3,500 5368.5 8900 5370.6 13470 5371.2 529 9.2 1488 5371.6 567+59 5366.3 3,500 5371.1 8,900 5373.0 13.470 5374.3 567 9.1 1521 5374.1 Pedestrian Bridge 572+03 5370.1 3,500 5375.0 8,900 5376.7 13.470 5377.6 950 6.6 2099 5377.6 572+43 5370.4 3,500 5375.5 8,900 5377.6 13470 5378.6 1034 5.0 2777 5378.6 575+92 5372.7 3,500 5379.1 8,900 5380.6 13,470 5381.1 1026 4.9 2726 5381.3 579+73 5374.4 3,500 5381.1 8,900 5383.3 13,470 5384.3 812 5.7 2384 5384.4 584+31 5378.7 3500 5384.4 8,900 5386.2 13470 5387.3 772 5.8 2332 5387.4 588+16 5381.1 3,500 5387.2 8,900 5389.6 13.470 5390.4 862 6.0 2451 5390.5 592+76 5385.4 3,500 5391.5 8,900 5393.2 13.470 5393.7 1220 4.6 2903 5393.9 596+56 5386.8 3,500 5393.1 8900 5396.1 13.470 5396.9 962 5.1 2631 5397.0 599+64 5388.2 3,500 5395.0 8,900 5398.2 13470 5399.4 781 5.9 2271 5399.5 Pedestrian Bridge 601+97 5390.0 3,500 5395.9 8,900 5401.2 13,470 5402.3 840 4.9 2743 5402.3 602+22 5390.3 3,500 5396.3 8,900 5402.5 13 470 5403.6 849 3.6 3826 5403.6 606+12 5391.7 3500 5398.1 8,900 5403.5 13470 5404.5 1431 5.4 3229 5404.5 609+93 5392.7 3,500 5399.8 8,900 5404.8 11,170 5406.2 556 6.4 1841 5406.2 614+84 5396.0 3,500 5402.5 8900 5407.0 11 170 5407.3 536 7.6 1463 5407.3 618+73 5397.9 3,500 5404.5 8900 5409.4 11 170 5410.4 322 7.6 1475 5410.4 620+12 5401.0 3,500 5407.4 8 900 5410.4 11170 541 1.2 330 7.9 1417 5411.2 624+46 5403.9 3,500 5409.6 8,900 5413.5 11,170 5416.2 758 6.6 1694 5416.5 626+60 5406.0 3,500 5412.4 8.900 5417.1 13470 5416.3 229 15.0 896 5416.3 Pedestrian BrldQe 630+48 5406.1 3500 5413.8 8,900 5419.7 13,470 5423.8 968 3.1 6608 5423.8 630+n 5406.1 3,500 5413.8 8,900 5419.8 13.470 5423.9 974 3.0 6623 5423.9 635+24 5409.2 3500 5415.4 8,900 5419.7 13,470 5424.0 1139 1.7 7970 5424.0 639+01 5411.9 3,500 5418.6 8 900 5424.0 13470 5424.0 1162 1.6 8259 5424.0 643+40 5415.3 3,500 5420.1 8,900 5422.5 13,470 5423.6 993 12.4 5977 5423.6 647+48 5418.3 3,500 5422.7 8900 5425.3 13,470 5427.2 174 11.5 1170 5427.2 650+22 5418.0 3500 5424.3 8.900 5427.6 13,470 5429.8 123 14.0 965 5429.8 650+93 5418.0 3,500 5424.8 8900 5429.4 13,470 5431.8 142 10.9 1241 5431.8 1-70 Eastbound 651+41 5418.4 3,500 5425.4 8,900 5429.2 13,470 5431.4 124 14,1 953 543 1.4 652+13 541 8.4 3,500 5427.2 8900 5431.1 13470 5432.6 122 12.8 1049 5432.6 1-70 Westbound 652+48 5418.6 3,500 5427.3 8900 5431.0 13.470 5432.5 124 13.3 1015 5432.5 653+15 5418.6 3,500 5427.5 8,900 5431 .5 13,470 5433.5 138 12.0 1121 5433.5 656+31 5424.3 3,500 5429.3 8,900 5434.2 13,470 5437.0 576 3.3 4065 5437.0 660+19 5428.5 3,500 5433.8 7,463 5434.5 8, 118 5437.3 515 2.5 3208 5437.3 664+28 5432.0 3,500 5437.9 7.463 5440.6 8, 118 5440.6 91 14.8 547 5440.6 667+96 5433.3 3,500 5440.3 8,697 5444.9 11 ,560 5446.7 83 15.2 763 5446.7 672+30 5437.1 3,500 5443.7 8,697 5448.2 11,560 5449.4 84 16.3 711 5449.4 .... t.l.lr-~ I '''''_1_ .. 1_._ -, .... ,_. _ ~ i" .. ~ __ _ rl_ .. _': _ _ ' Distance Left and Distance Right are measured from the stream centerline shown on the FHAD Maps 17 -ear wa 1 -ear 1. Distance Distance Top Width Lett' Right' CWSEL' TopWidlh (n) (n) (n) (n) (n) 389 116 273 5342.4 249 277 153 125 5343.5 284 292 194 98 5343.7 225 204 57 147 5345.2 185 512 317 196 5349.1 435 357 314 43 5349,6 269 594 31 563 5351.0 594 1000 314 686 5351.8 1000 1027 397 630 5354.3 1027 420 339 561 5355.9 420 819 338 480 5357.7 818 819 327 491 5357.8 818 426 283 143 5357.6 426 424 320 105 5360.0 420 369 269 100 5362.0 369 538 65 473 5364.0 438 683 42 641 5367.3 583 858 140 718 5367.9 758 791 162 629 5369.0 791 476 95 381 5371.4 351 326 162 164 5374.1 325 719 74 645 5377.6 719 854 196 658 5378.6 854 688 188 500 5381.6 518 508 57 451 5384.3 268 444 107 337 5387.7 374 463 258 206 5390.8 377 760 325 435 5394.1 515 501 127 373 5397.4 435 781 249 532 5399.5 781 840 253 586 5402.3 840 849 263 586 5403.6 840 776 274 503 5404.5 776 556 93 463 5407.0 556 536 168 369 5407.9 536 322 121 201 5411 .1 322 330 79 251 5411.5 330 510 31 479 5416.9 510 229 77 152 5416.3 229 527 72 455 5423.8 527 542 77 465 5423.9 542 919 46 872 5424.0 880 1022 59 963 5424.0 907 182 124 59 5424.5 146 174 131 43 5428.1 174 123 37 85 5429.8 123 142 46 95 5431.8 142 124 40 84 5431.4 124 122 35 87 5432.6 122 124 33 91 5432.5 124 138 35 103 5433.5 138 457 298 159 5437.0 429 515 458 57 5437.3 462 91 45 47 5441.4 66 83 48 35 5446.7 83 84 47 37 5449.4 84 00 wa Distance Lett' (n) 33 157 164 45 262 257 31 31 4 397 339 338 327 283 319 269 65 42 140 162 37 162 74 196 63 15 47 250 141 102 249 253 255 274 93 168 121 79 31 77 72 77 14 15 106 131 37 46 40 35 33 35 298 41 6 35 48 47 SOO-Year Floodplain Data Distance Right' Flow CWSEL' (n) (cfs) (n! 216 31 500 5345.4 127 31,500 5346.1 61 31 ,500 5346.5 140 31,500 5348.1 173 31500 5349.5 12 31,500 5351.7 563 31 ,500 5352.9 686 31500 5353.5 630 31500 5356.0 561 31,500 5357.8 480 29000 5359.6 491 29,000 5359.6 143 29,000 5360.0 101 29,000 5361.2 100 29,000 5362.7 373 29,000 5366.5 541 29.000 5368.0 618 29000 5369.3 629 29000 5369.9 314 29,000 5373.8 163 29.000 5377.3 645 29,000 5379.8 658 29,000 5380.3 455 29,000 5382.5 253 29,000 5385.9 327 29000 5389.2 127 29,000 5392.2 375 29,000 5395.3 333 29,000 5398.6 532 29000 5401.4 586 29,000 5404.7 584 29,000 5405.5 503 29000 5407.0 463 22,225 5408.7 369 22,225 5409.9 201 22225 5413.1 251 22225 5413.7 479 22,225 5417.2 152 29,000 5422.5 455 29,000 5425.9 465 29,000 5426.2 866 29,000 5426.6 892 29000 5426.6 5426.6 40 29,000 5426.5 43 29,000 5431.2 85 29,000 5435.4 95 29,000 5443.3 84 29,000 5443.1 87 29,000 5444.3 91 29000 5444.1 103 29,000 5445.8 131 29,000 5447.9 46 29,000 5448.0 31 29,000 5447.8 35 29,000 5448.1 37 29000 5455.1 I REVISED DATA I/\' .N. C CD E ~ u ca ~ Table 3: Clear Creek Floodplain and Floodway Data (ConY) Stream Thalweg 104 Year Floodplain Data 50-Year Floodplain Data Location Description Station/Section Elevation Number (ft) Flow CWSEL' Flow (cfs) Jftl jefs) CLEAR CREEK 946+09 5699,1 3,300 5704.0 8,000 949.97 5703,7 3,300 5709.0 8,000 953.95 5707,4 3,300 5713.5 8,000 957.54 5713,2 3,300 5719.5 8,000 WADSWORTH BOULEVARD OVERFLOW 2+14 5302,0 -4+51 5296,4 --11+40 5299,9 -18.02 5312,4 -TABOR LAKE OVERFLOW 9.54 5405,3 -14+59 5410,2 --15+64 5414,8 ---22+93 5414,8 --JEFFERSON COUNTY WETLAND MITIGATION AREA OVERFLOW 2+06 5427,8 -1,437 5+66 5427,8 1,437 9+38 5427.8 -1,437 13.60 5427,8 -203 17+96 5427.8 203 MCINTYRE STREET OVERFLOW 0.65 5475.0 103 4+20 5478,4 103 4+73 5478,4 --103 11+22 5483,0 103 18+19 5486,9 ----103 24+40 5494,7 ----103 31-+40 5502,9 ---103 39+59 5509,5 --103 42+25 5515,2 ----103 44+62 5517,5 ----103 48+30 5519,9 ----103 FORD STREET OVERFLOW 3+74 5654,1 --4+75 5654,7 6.16 5655,0 -9+35 5661,0 6TH AVENUE OVERFLOW 4+34 5694.4 -12+03 5693.8 ---, CWSEL (Calculated Water Surface Elevation) 2 Distance Left and Distance Right are measured from the stream centerline shown on the FHAD Maps 3 Split flow does not exist for the SOO-year event. Refer to the Main Channel CWSELs • Floodway Not Computed , CWSEL (Calculated Water Surface Elevation) 2 Distance Left and Distance Right are measured from the stream centerline shown on the FHAD Maps CWSEL' (ft) 5707.4 5711.3 5716.4 5721.4 -54342 5434,8 5434.9 5435.0 5435.0 5475.7 5479,4 5479.7 5485,6 5489.5 5496.6 5505.1 5510.6 5515.9 5518.5 5521.1 -Flow (cfs) 12,420 12,420 12,420 12,420 32 32 32 32 2,300 2,300 2,300 2,300 5,395 5,395 5,395 1,909 1,909 622 622 622 622 622 622 622 622 622 622 622 350 350 350 175 280 280 1 ao-year Floodplain ala loo-year . CWSEL' Top Width Velocily Area CWSEL' Top Width (ft) (ft) (ft/sec) (ft') (ft) (ft) 5709.0 299 9,1 1359 5709.0 299 5712.5 247 9,9 1258 5712.5 247 5718.1 174 11,4 1088 5718,1 174 5722.8 245 10,1 1228 5722,8 245 5302.7 20 3.7 9 --5302.9 32 0.3 106 --5302,9 179 0.1 330 --5312.7 51 2.8 12 --5408,1 386 3.3 699 5408,6 197 5413,1 525 5,4 426 541 3,1 1069 5416.3 961 4,4 525 5416,3 9S3 5416,7 1113 1,1 2016 5416,7 1113 5437.0 101 9,7 558 5437.0 74 5439.0 153 3,9 1382 5439.0 122 5439,2 191 4,2 1300 5439.2 108 5439.6 241 0.8 2489 5439,6 179 5439.6 246 0,8 2475 5439,6 179 5476.4 135 5,1 122 ----5480.5 110 4.1 151 , . 5481.0 112 5.4 116 ---5487,7 127 3.9 161 , --5491.7 300 3,3 187 -' --, 5498.9 120 7.2 86 ----5506,7 139 3.9 159 ---5511 ,6 240 3.1 204 ----5516,6 266 4.0 156 ----' 5519.4 155 3,4 181 ----5521.9 324 2,7 231 ----5656,5 132 4.5 79 ---5656.9 182 1.7 201 -5656.9 201 1.5 231 5661.6 88 4.0 44 --5695.2 259 3,3 85 --5695.6 82 2,1 133 -17 ' Floodwa 1 I-year . ' Floo wa SOO-Year Floodplain Data Distance Distance Distance Distance Left' Right' CWSEL' Top Width (ft) (ft) Left' Right' Row CWSEL' (ft) (ft) (ft) (ft) (cfs) (ft) 160 139 5709.0 299 160 139 27000 5714,5 59 188 5712,5 247 59 188 27000 5715.7 102 72 5718.1 174 102 72 27000 5721.6 213 32 5722,8 245 213 32 27,000 5726.0 ------4034 5307.7 ------4034 5309.9 -----4,034 5,310.7 --4,034 5,316.4 -387 585 ---6n5 5409,9 460 609 ----6n5 5414,1 559 403 --Sn5 5417,0 711 402 -----6,775 5417,6 36 38 5437,0 63 30 32 -' -' 37 85 5439,0 117 36 81 --38 70 5439,2 102 37 66 --19 160 5439,6 89 19 70 21 158 5439,S 89 21 68 ~~REVISED DATA I . -------7290 5480,0 --, -, -, -. --7290 5484,6 -' , -' , , , 7,290 5484,9 ----, ----, 7290 5491.8 --, , 7290 5495.4 ------7290 5503.4 ------7290 5510,4 -------' 7290 5515,0 -------7290 5518,7 ------7290 5522,1 --------7,290 5525,0 ----5060 5658,5 ---5,060 5659,2 ------5060 5659,2 ---2,530 5663.8 -3900 5696.2 ----I 3,900 I 5698,5 MT OLIVET CEMETERY + + -------.:.-'5460 t:3' HWt 58 t. .--=:i .... S=;; ~ 1/~r ~ ~.S .... -f5 ~ . -·t -~ -~,,/II ~ 1/:i6 .-···en \ -4 + Ol Oll .urolSQolCCUlTY'lEn.NlO$ARO ISEDFOffn ".OAT! ..-.--....."'-.~. '~.~",,\ ",~, .,~ r-~~ ~ ' -':" " .. ~/j,/' ..... .--. ----"") *:I'~ ,". .:....-5"20 -.~j "'"----------.: ' ___ I t-~--L:::=--_~.--5"20 __ ---S .. -o ___ ~ __5 450_--SUo __ _ ---' -... 0------.-----54 ,460 __ 5.60---50" DATUM: 1988 NAVD BASE MAPP ING PREPARED BY MAP WORKS, AER I AL FLIGHT DATED 11/21/05 06-016-a.A-416-4 DRAWN DOlI O[SICHtO CXlJ CH[CKED OJW \ 'l> 8 " URBAN DRAINAGE AND FLOOD CONTROL DISTRICT ..EFFeRSON COUNTY aTY OF wt£A T RIlGE aTY Al'V COI.tITY OF DENVER aTY OF /<SlV MlA aTY OF GOlDEN " f.: ! ?i ,--/J " . ," ~ ][C<O>N ENGINEERING. INC eooo_"", ... ~«\,....,oo,~ ~ OIlOl!: 1"t.... ·""I51~~. .. ¥li! /~ .. ":'>S!~ ....... .1\ .......... ~ + " ; /FILL TOPOGRAPHY AS PROVIDED BY ~EFFERSON COUNTY (2010) C~' QW CLEAR CREEK o ... FLOOD HAZARD AFEA DEI..t£A 1l0N PLAN ST A. 85<4+00 TO ST A. 685+00 100 <00 DATE AUG 2010 SHEET 10 i ".~ 'ZO' ~ .£F'FER$QrICCUltyWEllAHDSAR[A IlEVISEDFORrtLlPl.ACOolEHT ..-b. ~ .4 L:::l. /'~' ( '\. .h.'!P,,,r WEST LAKE i o , , 'o~~t~.\ \ ~" J ~ /1. /.J~'-' .......-\ .. -------,-t,,,,~--,,,--, ". !,-~ ..... <~--. )../'--------.. DATUM: 1988 NAVD BASE MAPP ING PREPARED BY MAP WORKS. ~ERIAL FLIGHT DATED 11/21/05 fl8-.016--aA-416-4 ... WI< DC8 Cl[SICHEO CD.I CHECKED DNI fI \ ., ) 8 URBAN DRAINAGE AND FLOOD CONTROL DISTRICT .EFFERSON COltITY an' .OF Wl£AT RIXlE an' N6l COI.M'Y OF DENVER an' OF AllV ADA CITY OF GOLIJEH ql r-' ~,• "'" .v Sc :; j\i. p 'ct=J 0 t? i P' I' £AI ~ ~? :: (I'\, 0 100 cOO ~ ~ .............. ,-~ I ' \.~ ! -...... " -"\."~JO_ ,', ./'-~ /~.------:::I~~ -....-._....... /' 1/"'" /' //--'5 .--'-/..•. ~//' --"". 5420 " .///' //-.--.//-" £j /~1/'" ~ ___ '" __ . __ •. "1'.////----d~.~ -.----------,~-~-.-.[-------_/---.-. -----//' ' . ...... O:~ ...... I\~,-.~ __ S~E.n-____ --'-, ---...:.---r/'-·----' ._547n <-~.. .... -..... V ' /_ r\'" ,.--. i -., I IC(O>N ENGINEERING, INC aoo~ ........ ~( ... ~~t.~~~o ~ -" ~"'!j~/~ •• ()."?I )~"OI< CLEAR CREEK FlOOD HAZARD MEA OELH:A TION PlAN ST A. 6<42+00 TO ST A. 854+00 DATE AUG 2010 SHEET 11 I CROSS-SECTIpN 719" lOO-YEAR "ro,' ' > ~ -~~ w __ _ ____ .... "~' ~ . 600 sOO . ______ .~~ ".. ~_~ ~ W ---~ ~ ______ _ WI 54.0 W -~ ~-~--~~-._ ._ .. W ----~~-----~~-"" !l[ ~_ ~ _____ " ~-.-".~"~----~ ~~. .. ' --.-~ J , -~ --5.01 "" 5510 ~r~~~i.5~~2Cf5 V-12.' .FPS IO-YEAR _ EL-5499.5 11 . 0-3.500 CF5 5500 ~ _ V-a.5 FPS 5520 5510 -------15-5-0-0 -. ~ --. 5480 I 5470 ... 0 5460 5450 --~--00----------00 54." 718+00 713+00 ~~ ~ 5' 70 r ~~ ____ '''O l~ ::::; ::t: u 5"'50 I~ I 5440 5430 5420 5410 5400 688+00 I p /2ol ol ..EfFUtSOH (rum 'il£TUN[)S mAo REVISlll FOR ru!._!~~".tC£WOl' IialrM1't: itl;g" eUrJeur. -~~ ~UJ ~8 P ":> ---00 00 ~ 683 ... 00 DATW: 1988 NAVD --. PRO.ECT No. os-o.CLR-416-4 DRAWN SV DES I CNEO CXIJ CHECKED DJN 00 ----------, -----00--00-.---.----oo-.-'~ , ~ '" 5'40 il! g go '"o"er o 708+00 676+00 703+00 698+00 -----------lOO-YCAR WATER 5470 5460 5450 CROSS-SECllON 6V26 \;j~0:5'!'t!\ I Q.='3'4v-12.0 7f0P SC.f S lO-YEAR ..., EL.-S447.9 r 0".3,500 CfS V-8.B fPS . 693+00 688+00 5480 5470 5460 5450 N N I'"ii ------Lr --""" ... 0... ..-,,.. .. , .. "bO'" -'"?._. .i.>J, ----------I . ~ "" ------------1l! I ~ 0 El<IS,,"C CHANNEl J ~~ _ Z IT' THALW£C _-I ~ -u.------~~IS~~ A~-J -. 00----~11-5~ IIJI 5440 "'0 00 ---~~ -00---re ---. m~ 5400 u. .... --. <Ii 1!J r-~ '" 656+0<; ~ -~---673+00 668+00 663..-00 8 URBAN DRAINAGE AND FLOOD CONTROL DISTRICT ..EFFERSON COUNTY CITY OF wt£AT RIlGE CITY AKl COUNTY OF DENVER CITY OF AAV MJA CITY OF GOI..IleI ][<C(O)N ENGINEERING. INC toO~=~~~_ CLEAR CREEK flOOD HAZARD Af£A DEU£ATlON flOOD PRDfLE ST A. 656+00 TO ST A. 718+00 DATE AUG 2010 SHEET 31 0z-0-a z ::> 5460 I ";1<>; 0 ~ ~ ~ ~ 5450 I -'$"I~sI ~~ ~ '" ~OSS-SfCpON 6J~2~ V lOO-'r'EAR , EL-54,..O 0-13.470 crs V-1.7 "'S /Lf-I'-(f:.yt4~~' 0-3500 C"V·'O? FPS ~ ~8 ...." §1a: 5430 5tn > 5420 ~410 h "W'a: om ~ ~I~ a: a: O~ ~o 5460 5ASO ·-------:5400 I 560 1000 ,Sba _______ . ______ 5~ , w. Z 5420 I~ 1QQ.:l'EARWA1[R SURfAce: ------10--~ -.WATER SURfACE S4JO 5420 ~ 5410 I~ 5400 530 " .------------. -.--1 --. --------l ------------.-----------------._---.:..~:..~]---~== -~-=---~=---oo=---~ ~ ll-tALWEC • ~ '" 00----·-·---.---. i-'-" REVISED AREA ~ 1r ---'-00------: ---r--00--5410 5-400 ..::::.\----,...,---1------,...,,..., ,...,-,..., 5390 538~ _. 655+00 653+00 648+00 6-43+00 CROSS-SECTION 62012 5440 5430 W E; 5420 I~ lOO-YEAR ~~~71~;~'2crs V_7.9 fPS 10-V::AR F'I._54Q7.4 ~ 0_3,500 CF"S . .1 V_B.7 FPS ~ 5400 I I I I I 5420 54'0 W ttt C/) 5410 I · 1. W ~ __ __ 1200 1400 1600 1800 l00-YEAR: -_--JWATER __ _ _ r~~~~~rF 638+00 !:5:!,I.~. a: a: o~ ~o ~ ~ ~ g ~ '" 633+00 h :sa: w m Q. 5400 113 -----j S i ------------_~. -----'----.-: -~ . --' ---' ~---5390 I -T -----'----. -. -.. -5380 5370 5360 628+00 -00 623+00 DATUM: 1988 NAVD PAO.ECT No. o.~Q.R-"'~'" -oo ---~· OR'''' .. DESIGNED a>.I OtECKED DJW 618+00 CXlsnNC~~J -------.------------____ _ 00-'-'---·----00---r-----1 -~'-613+00 ---.------608+00 ][(C(O)N ENGINEERING, INC tIOO~~;;~~&CP 603+00 CLEAR CREEK FLOOD HAZAAD AFEA llEI..I£A nON FLOOD PROfLE ST A.. 588.00 TO ST A.. 858<00 ~-5380 528+00 5440 5-430 5420 5370 5.160 598+00 DATE AUG 2010 SHEET 32 5530 5520 ~ f~t:;--,--w :I: en ~-~--. ~---.--55JO 5520 5510 "'-Ba:t -.------5500 -----------------------~ ~ 8 -~ ----~ x~'ud. w~u ~< ~d~ u " 100-'f1"AR " r WA TER SURfACE ,-I~t ----~ --=-=~~--:= -----------------------------:.--.-:.-~~-.,-;;'r-_-__-_-__-_-__-_-__-_-__-_-_-_ 5480 I,~ 5490 5480 5470 ~ 5450 5 .. 0 5450 5440 5430 5420 5410 5400 5390 5380 I p llord D'FDlSOHCO.NfYlI£Tl NriosO'oUlflOW REVI5(l)~FI ..... I OrATE 5470 -----~---"-------~ ~-~--____G---~" -----~ MciNTYRE STREET OVERFLOW 20+00 15+00 10+00 r IOO-YFAR WATER SURF ACE 5+00 :, is,,, ~;:s 85 0+00 EXISTING CHANNEL "\ I----------------~ ----------= ~~~ L -_ _ ---------------.:. --~ ---1--20+00 DA TIM: 1988 NAVD PRO.ECT No. a.016-~416-4 ,RAWN IV DESIGNED a>J CHtO<ED DJW ~ ~ ~ ~ ---" ---------~-~EVISED-AREA-----JEFFERSON COUNTY WETLANDS OVERFLOW 15+00 10+00 8 URBAN DRAINAGE AND FLoop CONTROL DISTRICT ..EFFERSON COl.NTY CITY OF Wl£AT RI>GE CITY I>Kl CQl.NTY OF DENVER CITY OF ARVADA CITY OF GOLDEN 5+00 ][(C(O)N ENGINEERING, INC eooo~:,,;;~~Kr 0+00 CLEAR CREEK fLOOD HAZARD Af£A ~T10N fLOOD PROfLE MctITYRE STREET OVERfLOW .EFFERSON cou;ry WEn.ANlS OVERfLOW 5450 5460 5450 5440 54JO 5420 5410 5400 5390 5380 DATE AUG 2010 SHEET 39 ~ ~ i # .. J ., City of • p WheatRl.,dge ITEMNO:l DATE: January 24, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 02-2011 AN ORDINANCE AMENDING CHAPTERS 11 AND 22 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING BUSINESS LICENSE REQUIREMENTS AND TAXPAYER REMEDIES o PUBLIC HEARING o BIDS/MOTIONS IZI ORDINANCES FOR 1 ST READING 01/24/2011 o ORDINANCES FOR 2ND READING 02/1412011 o RESOLUTIONS QUASI-JUDICIAL: 0 YES /~//~/7 ~Y-Ll /7/7 0~ City Attorney City Manager ISSUE: Staff has reviewed Chapters 11 and 22 of the Code and identified certain amendments to Sections 11-26, 11-29, 11-226 and 22-45 which will be beneficial to the administration ofthe City's tax and business license program. The amendments include changes in fees imposed for licenses, unifying language in the code and amendments needed as a result of recent changes in state statute. PRIOR ACTION: None FINANCIAL IMPACT: Concerning fees for business license applications, as the Code is currently written, there is a flat fee of $50.00 for late late applications. This ordinance provides that the late fee will increase from $10 at the least to $100 at the most, depending on the tardiness of the application. The application fee has increased from $5.00 to $10.00. That increase is offset by the elimination of an existing $5.00 license replacement fee. V:\Forms\CAFtempiate Council Action F onn January 24, 2011 Page 2 BACKGROUND: To aid the Council in a more comprehensive review of the various sections of this ordinance, the proposed amendments are reviewed below in tum: Sec. 11-26( c): This section was amended in order to clarify when the merger oftwo businesses requires a new business license. Sec. 11-29: This section raises the license application fee from $5.00 to $10.00, creates a sliding scale for the imposition of late fees on license applications, eliminates the license replacement fee and allows for City staff to review and increase the license fees from time to time. Sec. 11-226: This section specifically relates to nonresident vendors. The amendments accomplish several aims. A nonresident vendor now is given 20 days, rather than 10 days, to remit sales tax for collections over $100. Subsections (t)(2)-(3) now simply refer to the fees set forth in Sec. 11-29. The site clean-up fee is now internally referenced to existing subsection (q). Subsections (u), (w) and (x) contain simple non-substantive wording changes to clarify and unify the code. Sec. 22-45: This section contains three changes. First, subsection (a) has been amended to expressly state that deficiency notices in excess of $500 must be delivered by certified mail, or similar method. Next, the change from 20 to 30 days contained in subsection (b) is dictated by a change in state statute. Finally, the last sentence added to subsection (b) requests that a taxpayer disputing the imposition of a tax provide detailed information to the City concerning the nature of the dispute. This is to aid staff in the processing and resolution of these disputes. RECOMMENDATIONS: Adopt Council Bill No 02-2011 on first reading and set the same for second reading and public hearing. RECOMMENDED MOTION: "I move to approve Council Bill No. 02-2011 , an ordinance amending chapters 11 and 22 of the Wheat Ridge Code of Laws concerning business license requirements and taxpayer remedies, on first reading, order it published, public hearing set for Monday, February 14 at 7:00 p.m. in City Council Chambers, and that it take effect 15 days after final publication. Or, "I move to postpone indefinitely Council Bill No. 02-2011 , an ordinance amending chapters 11 and 22 of the Wheat Ridge Code of Laws concerning business license requirements and taxpayer remedies for the following reason(s) ________ " Council Action Form January 24, 2011 Page 3 REPORT PREPARED/REVIEWED BY: Gerald Dahl, City Attorney Kathy Franklin, Sales Tax Supervisor Heather Geyer, Administrative Services Director ATTACHMENTS: 1. Council Bill No. 02-2011 CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER ___ _ Council Bill No. 02 Ordinance No. ___ _ Series 2011 TITLE: AN ORDINANCE AMENDING CHAPTERS 11 AND 22 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING BUSINESS LICENSE REQUIREMENTS AND TAXPAYER REMEDIES WHEREAS, the City of Wheat Ridge ("City") is a home rule municipality having all powers conferred by Article XX of the Colorado Constitution and the City's home rule charter ("Charter"); and WHEREAS, pursuant to this power, the City Council has previously adopted Chapters 11 and 22 of the City of Wheat Ridge Code of Laws ("Code") concerning business licenses and taxes, respectively; and WHEREAS, the City Council has determined that Section 11-26 of the Code should be amended to clarify the consequences and effect of a merger on a business license issued by the City; and WHEREAS, in order to recoup the administrative cost of issuing licenses in the City, the City Council has determined it is in the best interest of the City to amend the fees set forth in Section 11-29 of the Code, and to unify references to such fees in Section 11-226 of the Code; and WHEREAS, the City Council has further determined that Section 22-45 of the Code should be amended to comply with recent amendments to the Colorado Revised Statutes and to clarify general provisions concerning information which the taxpayer can provide to aid in the resolution of a dispute between the City and the taxpayer. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Chapter 11, Section 11-26 (c) of the Code is hereby amended as follows: Sec. 11-26. Licenses. (c) No license shall be transferred from one person, business or location to another. Any change of ownership, nature of business or location shall require a new application and license, including the applicable fees. A MERGER OF AN EXISTING LICENSED BUSINESS WITH ANY OTHER BUSINESS THAT DOES NOT NECESSITATE A MANDATORY CHANGE IN THE FEDERAL EMPLOYER IDENTIFICATION NUMBER SHALL NOT BE CONSIDERED A CHANGE OF OWNERSHIP FOR LICENSING PURPOSES. IN ADDITION TO ANY OTHER AUDIT PERMITTED PURSUANT TO CHAPTER 22 OF THIS CODE, IN THE FIRST YEAR FOLLOWING ANY MERGER, TAX DIVISION PERSONNEL SHALL Attachment 1 HAVE THE RIGHT TO AUDIT THE MERGED BUSINESS IN ORDER TO CONFIRM THAT THE MERGER OF THE BUSINESSES DID NOT CONSTITUTE FRAUD TO AVOID OUTSTANDING DEBTS OR LIABILITIES. Section 2. Chapter 11, Section 11-29, subsections (b), (g), (h) and (i) of the Code are hereby amended as follows: Sec. 11-29. Fees. (b) A nonrefundable application fee of ftve TEN dollars ($5.00) ($10.00) shall be paid at the time of filing an application. (g) A fifty dollar ($50.00) late application fee and/or fine shall be assessed, in addition to the regular application and license fees, for any application received more than thirty (30) days after the commencement of business within the city, or in the case of a rene'Nal, any application received after January 30 of the calendar year for 'Nhich the license is sought AS FOLLOWS: This late application fee shall be in addition to all other fees and penalties that may be assessed pursuant to the City Code. 1. $10 FEE IF APPLIED FOR OR RENEWED MORE THAN THIRTY (30) BUT NOT MORE THAN SIXTY (60) DAYS AFTER THE COMMENCEMENT OF BUSINESS WITHIN THE CITY OR EXPIRATION OF THE PRIOR YEAR'S LICENSE. 2. $50 FEE IF APPLIED FOR OR RENEWED MORE THAN SIXTY (60) DAYS BUT NOT MORE THAN NINETY (90) DAYS AFTER THE COMMENCEMENT OF BUSINESS WITHIN THE CITY OR EXPIRATION OF THE PRIOR YEAR'S LICENSE. 3. $100 FEE IF APPLIED FOR OR RENEWED MORE THAN NINETY (90) DAYS AFTER THE COMMENCEMENT OF BUSINESS WITHIN THE CITY OR EXPIRATION OF THE PRIOR YEAR'S LICENSE. 4. IF A SUMMONS TO MUNICIPAL COURT IS REQUIRED TO OBTAIN LICENSING COMPLIANCE, THE MUNICIPAL COURT SHALL IMPOSE A FINE UNDER SECTIONS 1-5 AND 1-6 OF THIS CODE OF NO LESS THAN $5 PER DAY OF OPERATION WITHOUT A LICENSE OR WITH AN EXPIRED LICENSE IN ADDITION TO THE MAXIMUM LATE FEE. 5. LATE FEE WAIVERS SHALL BE GRANTED AT THE DISCRETION OF TAX DIVISION STAFF ONLY IN ACKNOWLEDGMENT OF EXIGENT AND UNAVOIDABLE CIRCUMSTANCES. (h) The city treasurer MAY NOT CHARGE A FEE FOR THE REissue OF A replacement for a lost or damaged license upon payment of a five dollar ($5.00) fee. (i) ALL BUSINESSfTAX LICENSING FEES MAY BE REVIEWED OCCASIONALLY BY CITY STAFF. CITY STAFF MAY THEN FORWARD RECOMMENDATIONS CONCERNING AMENDING SUCH FEES TO THE CITY COUNCIL; PROVIDED, HOWEVER, THE FEES MAY NOT BE INCREASED BY MORE THAN A PERCENTAGE EQUAL TO THE SUM OF THE DENVER-BOULDER ANNUAL CONSUMER PRICE INDICES SINCE THE LAST INCREASE, ROUNDED TO THE NEAREST DOLLAR. Section 3. Chapter 11, Section 11-226, subsections (t), (u), (w) and (x) of the Code are hereby amended as follows: Sec. 11-226. Nonresident vendor. (t) License and required fees for solicitors and peddlers: All fees for solicitors and peddlers must be paid with cash, certified check or money order as follows: (1) One hundred dollar ($100.00) deposit to be applied against sales tax collections; applicant must bring in sales receipts within ten (10) days after sales to claim any refund on overpayment of sales tax deposit. Failure to provide proof of sales receipts will mean forfeiture of deposit. Sales tax collections over one hundred dollars ($100.00) must be remitted within ten (10) TWENTY (20) days of sales. (2) Five dollars ($5.00) THE_application fee AS SET FORTH IN tsection 11-2491. (3) Ten dollars ($10.00) THE GGENERAL business license fee AS SET FORTH IN tsection 11-291. (4) One hundred dollars ($100.00) THE site clean up deposit SET FORTH IN PARAGRAPH (q) OF THIS SECTION. SUCH FEE SHALL BE Rrefundable upon ISSUANCE OF A certificate of site clean up by code enforcement or city zoning officials. (u) Licenses to be displayed. The city treasurer shall issue the license. Each license shall bear the words "Licensed Peddler" or "Licensed Solicitor," and the period for which the license is issued. (w) Duty of enforcement personnel: It shall be the duty of any police officer, sales tax inspector TAX DIVISION PERSONNEL or code enforcement officer of the city to require any person required to have a license, as provided in this chapter, to produce his license and to enforce the provisions of this chapter against any person found to be violating the same. (x) Treasurer shall maintain records: The chief of police shall report to the sale tax inspector THE TAX DIVISION all violations of this chapter and all violations of this Code by licensees. aRG-The sales tax inspector TAX DIVISION shall maintain a record for each license issued and record tAe SUCH reports THEREIN from the chief of police. Section 4. Chapter 22, Section 22-45, subsections (a) and (b) of the Code are hereby amended as follows: Sec. 22-45. Taxpayer remedies. (a) When the city asserts that sales or use taxes are due in an amount greater than the amount paid by a taxpayer, the city shall mail a deficiency notice to the taxpayer by first class mail. The deficiency notice shall state the additional sales and use taxes due. The deficiency notice shall contain notification, in clear and conspicuous type, that the taxpayer has the right to elect a hearing on the deficiency pursuant to this section. A DEFICIENCY NOTICE EXCEEDING $500, INCLUDING PENALTIES AND INTEREST, RESULTING FROM AUDIT ACTIVITY SHALL BE DELIVERED BY A RECEIPTED OR TRACEABLE METHOD SUCH AS BUT NOT LIMITED TO CERTIFIED MAIL. (b) In the event that the taxpayer disputes the tax liability imposed by the city either by any deficiency notice or otherwise, he shall file a written demand for an informal hearing and determination of tax liability within twenty (20) thirty (30) days from the date of mailing of the notice, which demand will stay the sale under any distraint warrant until the conclusion of the hearing. TO AID IN RESOLUTION OF THE DISPUTE, THE CITY REQUESTS THAT THE TAXPAYER'S WRITTEN DEMAND INCLUDE THE FOLLOWING INFORMATION: NAME, BUSINESS ADDRESS AND LICENSE NUMBER OF THE TAXPAYER, A COpy OF THE NOTICE SENT BY THE CITY, THE TAXABLE PERIODS AND THE AMOUNTS OF TAX WHICH ARE BEING DISPUTED, AND A STATEMENT OF THE GROUNDS UPON WHICH THE TAXPAYER BASES THE CLAIM. Section 5. Severabilitv. Conflicting Ordinances Repealed. If any section, subsection or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed . Section 6. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of _ to _ on this __ day of , 2011, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge, and Public Hearing and consideration on final passage set for , 2011 at 7:00 p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this day of , 2011. SIGNED by the Mayor on this __ day of _____ , 2011 . ATTEST: Michael Snow, City Clerk First Publication: Second Publication: Wheat Ridge Transcript Effective Date: Jerry DiTullio, Mayor Approved as to Form Gerald E. Dahl, City Attorney ~ ~ ~ ~~ ~ ~ City of _ JP'WheatRL.-dge ITEMNO:~ DATE: January 24,2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPOINT LILY GRIEGO TO FILL DISTRICT II BOARD OF ADJUSTMENT VACANCY o PUBLIC HEARING ~ BIDS/MOTIONS o RESOLUTIONS QUASI-JUDICIAL: City Clerk ISSUE: o ORDINANCES FOR 1 ST READING o ORDINANCES FOR 2ND READING DYES Currently there is a vacancy in District II on the Board of Adjustment. Council Members Jay and Sang request that Lily Griego be appointed to the Board of Adjustment, term ending March 2,2013. BACKGROUND: None RECOMMENDATIONS: To appoint Lily Griego to the Board of Adjustment RECOMMENDED MOTION: "I move to appoint Lily Griego to the Board of Adjustment, District II, term to expire 3/02/13. Or, "I move to deny approval of Lily Griego's appointment to the Board of Adjustment for the following reason(s) " V:\Fonns\CAFtemplate Council Action Form January 24, 2011 Page 2 REPORT PREPARED/REVIEWED BY; Janice Smothers, Administrative Assistant to the Mayor and City Council Michael Snow, City Clerk ATTACHMENTS: 1. Lily Griego's application • J ~ ... '" ~ ,.. City of • ~Wheat~ge Board and Commission Application APPLICATION FOR APPOINTMENT TO THE: 1)DPJ?C) lk ~i).:JUS-rMtN'1 C (Bojd/CommiSSion/Committee) ~ATE: I {'-t FPID DISTRICT: ll,t--.lLN01i,Lb,\ j 1 HOW LONG HAVE YOU BEEN A RESIDENT OF WHEAT RIDGE: 'S \ 1\10.-rs APt'~1 L 200 I ARE YOU A REGISTERED VOTER?--+i--""''C'=S _ _ WHY ARE YOU SEEKING THIS APPOINTMENT? ____ _ 'LNvourtnr.!'JJ IN Wi/til'} 38w(C-~ L m~ '2:.'(PffifNC£ . DO YOU ~AVE EXPERIENCE IN THIS A~EA? ~]:..'S. 7UCA'5~ 0.e:~ hr--N_Jff-D ef6~urv\ f..-, . HA VE YOU EVER SERVED, OR ARE YOU CURRENTLY ON A BOARD/COMMISSION/COMMITTEE AND IF SO, WHICH ONE? HOW LONG? ~t5 . ARE THERE ANY CONFLICTS WHICH WOULD INTERFERE WITH REGULAR ATTENDENCE OR DUTIES? NO. ~~~----------SIGNATURE £UW~ PRINT NAME UL-~ 6lCltlW ADDRESS LJ4 lo-6' :1N6Nl.S S1""ra:-Br HOME PHONE 30'3-L(3( ~lQ9~0 BUSINESS PHONE 303-d--::r( -~(Z E-MAIL ADDRESS L--I LA( b~) ~o @O-.ot · (j)Y'R.., ~ APPLICATION WILL BE KEPT ON FILE FOR ONE YEAR City Clerk's Office, 7500 W. 29th Ave., Wheat Ridge CO 80033 Attachment 1 Lily Y. Griego 4465 Ingalls Street Wheat Ridge, Colorado 80033 Home (303) 431-6982 Lilygriego(a{ao l.com Education: University of Colorado at Denver • Bachelor of Arts, 1996 • Master of Arts, 2009 Work Experience: September 2006 -Present -Jefferson County Political SciencelHistory History Enforcement Planner/Storm Water Coordinator -Enforcement of County Zoning regulations through inspections of properties in Unincorporated Jefferson County. Working with illegal uses ofland, Erosion/Sediment Control and illicit discharges into Storm drains. TraininglEducation to internal departments regarding preventative measures for protection of storm water. Formal presentations to the Board of Adjustment, regarding variance applications to the Zoning Resolution. April 2006 -Present -SA V A Catering Food Preparation Assistant, Server-Preparation and service of food for clients. May 2000 -July 2006 -City of Lakewood Code Enforcement Officer -Enforcement of Municipal Codes and Zoning Ordinances through inspections of properties in Lakewood. Handling of caseload and obtaining compliance through citizen education or enforcement through Municipal Courts. August 1999 -May 2000 -City of Lakewood Code Enforcement Technician-First line of contact for the City of Lakewood staff and citizens for all Code Enforcement issues, including but not limited, to a general knowledge of each department within the City of Lakewood, specific knowledge of Municipal Codes and Zoning Regulations as they relate to property in the City. Provided administrative support to several Code Enforcement Officers and Supervisor. Addressing responsibilities for the City of Lakewood: assigning of the numbers on the Metro Area grid system and notification to several private and Government agencies. September 1997 -August 1999 -City of Lakewood Revenue Support Specialist-First point of contact for citizens inquiring about SaleslUse Tax payments, business licensing, and water/sewer payments with the City of Lakewood. Maintained bankruptcies for the City. Data Entry of tax returns. Customer service for sales tax and water/sewer customers. August 1996 -August 1997 -Arapahoe Fire Protection Secretary-General administrative duties for a fire protection company. Delivery of drawings and plans to engineers, local municipalities, and fire departments. General knowledge of the Denver Metro Area. Foreign Language: Spanish, spoken and written. Certification: Code Enforcement Official, Level I, State of Colorado Code Enforcement Official, Advanced, State of Colorado Erosion Control Supervisor, State of Colorado Professional Affiliations: Board of Directors, Secretary of the Board, CACEO (Colorado Association of Code Enforcement Officials). 2004 and 2005. CACEO -Member 2000 -2006. Colorado Historical Society -Member since 2006. Jefferson County Historical Commission, since 2007. District 1 Appointment by Board of County Commissioners Chairperson, Historic Preservation Committee PTA -Member 2006-2009. Scholarship Recipient: Colorado Preservation Inc. Saving Places 2007. Coulter Scholarship, winner, 2008 ~ " ~ ~~ ~ ~ City of . ?Wheat~dge ITEMNO: l DATE: January 24, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE THE PROPOSED CHANGES TO COUNCIL RULES OF ORDER AND PROCEDURE o PUBLIC HEARING ~ BIDSIMOTIONS o RESOLUTIONS QUASI-JUDICIAL: City Clerk ISSUE: o ORDINANCES FOR 1 ST READING o ORDINANCES FOR 2ND READING o YES The following change to Council Rules of Order is proposed for consideration: Add the following under: Order of Business and the Agenda B. Agenda New Item #9 Fiscal Notes. Prior to any item being placed on the agenda, the City Manager shall prepare a brief explanatory note that shall include a reliable estimate of the anticipated change in expenditures or revenues to the City and whether such expenditures or revenues shall be recurring in nature during future budget years. This shall include any principal and interest payments required to finance expenditures. The note shall be known as a "fiscal note". According to the current Rules of Order and Procedure, changes to City Council Rules are to be reviewed by Council at a City Council Meeting prior to voting on said changes. Consideration for approval of the proposed changes to Council Rules was held at the City Council Meeting of January 10, 2011 , with the vote on said changes at the January 24, 2011 Regular City Council Meeting. V:\Fonns\CAFtemplate Council Action Form January 24, 2011 Page 2 PRIOR ACTION: At the January 10,2011 meeting, Council requested the proposed changes be considered at the January 24, 2011 City Council Meeting. FINANCIAL IMPACT: None BACKGROUND: At the City Council meeting on December 13, 2010, Council Member Berry requested the following Council Rule Change: Add the following under: Order of Business and the Agenda B. Agenda New Item #9 Fiscal Notes. Prior to any item being placed on the agenda, the City Manager shall prepare a brief explanatory note that shall include a reliable estimate of the anticipated change in \ expenditures or revenues to the City and whether such expenditures or revenues shall be recurring in nature during future budget years. This shall include any principal and interest payments required to finance expenditures. The note shall be known as a "fiscal note". I At the January 10,2011 meeting, Council requested the proposed changes be considered at the January 24,2011 City Council Meeting. RECOMMENDATIONS: Adopt the amended City Council Rules of Order and Procedure as amended. RECOMMENDED MOTION: "I move to adopt the amended CITY COUNCIL RULES OF ORDER AND PROCEDURE, revised January 24,2011." Or "I move to deny the adoption of the amended CITY COUNCIL RULES OF ORDER AND PROCEDURE for the following reason(s) " REPORT PREPARED/REVIEWED BY: Janice Smothers, Administrative Assistant to the Mayor and City Council Michael Snow, City Clerk ATTACHMENTS: 1. Council Rules with proposed changes in RED 2. City Council Minutes of January 10,2011 ~~j~ :~ . ~ityof Wheat~ge RULES OF ORDER AND PROCEDURE CITY COUNCIL WHEAT RIDGE, COLORADO Attachment 1 TABLE OF CONTENTS AUTHORITY ............................................................................................................ 3 GENERAL RULES .............................................. ..................................................... 3-4 ABSENCE FROM MEETINGS ............................................................................. 3 RIGHT OF FLOOR ........................ ................................................................... 3 ELECTED OFFICIALS' MATTERS ....................................................................... 4 CITY ATTORNEY ............................................................................................ 4 CITY CLERK ............................................................................................. ..... 4 PARLIAMENTARIAN ........................................................................................ 4 TYPES OF MEETINGS .................................................................. .......................... 4-6 BUSINESS MEETINGS .................................................................................... 4 ADJOURNED MEETINGS ............................................ ...................................... 5 EXECUTIVE SESSIONS ................................................................................... 5 INFORMAL MEETINGS ................................... .............................................. 5-6 ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL GATHERINGS ................................................................................ ................ 6 CHAIRMAN, MAYOR PRO TEM AND THEIR DUTIES .................................................... 6-7 CHAIRMAN ......................................................................... ........................... 6 MAYOR PRO TEM ........................................................................................ 6-7 PRESERVATION OF ORDER ........................................ ..................................... 7 POINT OF ORDER .......................................................................................... 7 ORDER OF BUSINESS AND THE AGENDA .................. ............................................. 7-10 ORDER OF BUSINESS ..................................................................................... 7 AGENDA ................................... .................................................................... 8 AGENDA ITEMS ............................................................................................. 9 PUBLIC HEARINGS ......................................................................................... 9 ORDINANCES ON FIRST READING ................................................................... 9 TIME OF ADJOURNMENT ............................................................................... 10 ORDINANCES, RESOLUTIONS, AND MOTIONS ................................................. 10 RECONDIDERATION ................................................................................ 10 CITY ATTORNEY TO APPROVE ................................................................... 10 CITIZENS' RIGHTS ................................................................................................. 11 CITIZENS' RIGHT TO SPEAK ..................................................... .................... 11 CITIZENS' RIGHT TO SPEAK ON AGENDA ITEMS ............................................. 11 WRITTEN COMMUNICATIONS .............................................................. .......... 11 SUSPENSION AND AMENDMENT OF THESE RULES ................................................ 11-12 SUSPENSION OF RULES ...................................................................... ......... 12 AMENDMENT OF RULES ................................................................................ 12 REVIEW ............................................................................ .......................... 12 APPROPRIATIONS .................................................................................................. 12 2 RULES OF ORDER AND PROCEDURE FOR THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE COLORADO AUTHORITY: The Charter of the City of Wheat Ridge provides that the Council may determine its own rules of procedure for meetings. The following set of rules shall be in effect upon their adoption by the Council until such time as they are amended or new rules adopted in the manner provided by these rules. GENERAL RULES A. ABSENCE FROM MEETINGS: In the event that a Council Member is absent from a meeting, the member shall notify the City Clerk, and the City Clerk will duly notify the City Council at the beginning of the meeting why said Council Member is absent. B. RIGHT OF THE FLOOR: 1. The presiding officer must first recognize each Council Member requesting to speak on an agenda item unless limited by a motion to limit debate or for calling the question. 2. Speakers shall confine themselves to the question under discussion. All discussion must be germane to the agenda item. 3. Members of Council shall avoid personal attacks and refrain from impugning the motives of any member's argument or vote. 4. Each Council Member shall have the right to speak two (2) times for up to five (S) minutes each time to ask questions on each agenda item. Answers to questions will be included in the time and the time will not be cumulative. Before a vote, each Council Member shall have an additional three (3) minute period to make a summation. S. No Council Member shall be allowed to speak more than once upon anyone agenda item until every other member choosing to speak thereon shall have spoken. 6. Once a vote has been taken, there shall be no further discussion on that motion or Agenda Item unless a motion to reconsider is adopted. 7. In the event of an amendment, the maker of the amendment shall have one (1) three (3) minute period to make the amendment and speak to the amendment. All other members of Council shall have one (1) two (2) minute period to speak to the amendment. 3 C. ELECTED OFFICIALS' MATTERS: This is the time that elected officials and staff may make comments on any subject. Time limit per elected official and staff will be five (5) minutes. D. CITY ATTORNEY: The City Attorney, or acting City Attorney, shall attend all meetings of the Council unless excused by the City Council and shall, upon request, give an opinion, either written or oral, on the question of law. E. CITY CLERK: The City Clerk, or designated representative, shall attend all meetings of Council and shall keep the official minutes. F. PARLIAMENTARIAN: 1. The Mayor Pro Tem shall also function as the Council Parliamentarian. 2. The Parliamentarian shall advise the Chair and members of Council on parliamentary rules. TYPES OF MEETINGS A. BUSINESS MEETINGS: 1. The Council meets in the Municipal Building for Business, Study, Adjourned, and Special Meetings, unless otherwise specified. 2. Council Business Meetings are held the second (2nd) and fourth (4th) Monday of each month at 7:00 PM unless otherwise specified. 3. Study Sessions are the first (1st) and third (3rd) Monday of each month at 6:30 p.m., unless otherwise specified. 4. Study Sessions shall be for the purpose of discussion of concepts and ideas. No formal business shall be conducted. Consensus votes during all Study Sessions are non-binding, and unless the issue is disposed of at a Business, Adjourned, or Special Meeting, may be amended or reconsidered in that or any future Study Session. a) Public Testimony will not be allowed at Study Sessions unless waived by City Council. 4 B. ADJOURNED MEETINGS: Any Meeting of the Council may be adjourned to a later date and time, provided that no adjournment shall be for a period longer than the next Council Business Meeting. C. EXECUTIVE SESSIONS: 1. The Council may meet in Executive Session on a vote of a majority of City Council in a regular business meeting (Charter-Sec 5.7). 2. No notes may be taken during an Executive Session except by the City Clerk and/or City Attorney. 3. If at any time during the session, a Council Member feels that a matter is being discussed other than that stated, that member should so state and may request that the session be terminated. Upon consensus vote of Council Members present, the session shall be terminated. D. INFORMAL MEETINGS: 1. Five (5) or more members of Council may attend informal meetings held for the purpose of acquiring information and discussion topics provided that public notice of the meeting is posted in the location establishing for posting of all Wheat Ridge meetings at least 72 hours prior to the meeting, listing the topic of the meeting, its location, time, and date. The location of this posting shall be the bulletin board outside the City Court room in City Hall. a) Copies of the notice shall be given to all City Council Members, the City Clerk, at least 72 hours before the meeting. b) The City Clerk is responsible for the posting of the Meeting. 2. Any THREE or FOUR Council Members may attend informal meetings held for the purpose of acquiring information and discussing topiCS. SUCH MEETINGS MUST BE OPEN TO THE PUBLIC, BUT NO NOTICE IS REQUIRED UNLESS FORMAL ACTIONS WILL BE TAKEN. 3. Meetings involving no more than two Council Members, whether in person or by telephone, shall not be subject to any of the requirements in this Rule. 5 4. In no event, shall any vote or other action or decision be taken. This Rule (D) (4) shall not apply to standing Council Committees. 5. All Meetings shall be open to members of the public and the press. E. ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL GATHERINGS: 1. The purpose for this rule is to permit the City to be represented by its elected officials at meetings of other groups or organizations, including, without limitations, intergovernmental organizations, neighborhood organizations, business and service organizations, and other organizations or groups with whom the City has a relationship. 2. Any member of Council and the Mayor may attend meetings of other groups without prior notice, provided however, that any such meeting, if attended by three or more members of the Council, is open to the public, pursuant to Section 24-6-401, et seq., C.R.S. 3. Social gatherings, at which the discussion of public business is not the central purpose, shall not be subject to any of the requirements of of Rule F. CHAIRMAN, MAYOR PRO TEM AND THEIR DUTIES A. CHAIRMAN: 1. The Mayor shall preside over the meetings of the Council. 2. In the absence of the Mayor, the Mayor Pro Tem shall preside. B. MAYOR PRO TEM 1. At the first or second business meeting in November of each year, the Council shall nominate by secret paper ballot, and elect by motion upon a majority vote, a Mayor Pro Tem who shall serve until their successor is elected. The Council is encouraged to confirm the nomination unanimously. 2. If presiding, the Mayor Pro Tem shall have the voting privileges of a regular Council Member. 3. The Mayor Pro Tem's duties shall include reviewing and setting the Agenda on Wednesday prior to Council Meetings and determination of 6 emergency items at Council Meetings. The Mayor Pro Tem shall have the authority to pull any item off the Agenda with the exception of an item placed on the Agenda by two (2) Council Members. 4. The Mayor Pro Tem shall arrange for, and coordinate the orientation of all newly elected officials within two months after the election. C. PRESERVATION OF ORDER: The Chairman shall preserve order and decorum, prevent personal attacks or the impugning of members motives, confine members in debate to questions under discussion, be responsible for conducting meetings in an orderly manner, assure that the majority opinion may be expressed and that the majority be allowed to rule. D. POINT OF ORDER: The Chairman shall determine all Points of Order, subject to the rights of any Council Member to appeal to the Council. ORDER OF BUSINESS AND THE AGENDA A. ORDER OF BUSINESS The general rule as to the Order of Business in regular Council Business Meetings is stated thus: • CALL TO ORDER • PLEDGE OF ALLEGIANCE • ROLL CALL • APPROVAL OF MINUTES • PROCLAMATIONS AND CEREMONIES • CITIZENS RIGHT TO SPEAK • APPROVAL OF AGENDA • CONSENT AGENDA • PUBLIC HEARINGS, ORDINANCES ON SECOND READING, FINAL SITE PLANS • ORDINANCES ON FIRST READING • DECISIONS, RESOLUTIONS AND MOTIONS • COMMITTEE REPORTS • CITY MANAGER'S MATTERS • CITY ATTORNEY'S MATTERS • ELECTED OFFICIALS' MATTERS • EXECUTIVE SESSION (AS NEEDED) • ADJOURNMENT 7 B. AGENDA 1. The order of business of each meeting shall be as contained in the Agenda prepared by the City Clerk. 2. For good cause shown, and by majority vote of the City Council during any City Council meeting, the order of business for that meeting may be changed. The City Manager and City Attorney may propose to add items to the Agenda under "Approval of Agenda". 3. Agenda shall be listed by topic of subjects to be considered by the Council and shall be distributed by 5:00 p.m. on the THURSDAY prior to the Monday of Council Meetings. In the event of a holiday, the material shall be distributed not later than noon on the FRIDAY prior to the Monday meeting. 4. The City Clerk's Office shall be notified of the sequence of the Agenda Items by noon on the WEDNESDAY preceding the Monday on which Council meets. All backup material and documents shall be filed with the Clerk's office by 5:00 p.m. on that day in order to be included in the Council packet. 5. ORDINANCES TO BE WRITIEN BY THE CITY ATIORNEY, OR STAFF, SHALL BE APPROVED BY A MAJORITY VOTE OF COUNCIL MEMBERS PRESENT, BEFORE IT CAN BE INCLUDED IN THE AGENDA. 6. If a Council Member asks that an item be added to the Agenda, it is the responsibility of that Council Member to provide backup material for the Council packet as to the subject or arrange for that backup material to be prepared. No item may be included in the Agenda without proper backup. 7. A majority vote of City Council Members present may also add or delete an item from the agenda at the beginning of the Council Meeting. In Business Meetings, this must be done before Public Hearings and Second Readings. 8. The first option of introducing Agenda Items at a Council Meetings shall go to a representative of the Council District to which the Agenda Item pertains. Council Agenda items not specific to a Council District may be introduced by any member requesting such privilege from the Chair in advance of the meeting or requesting to introduce the item at the meeting. 8 9. Fiscal Notes. Prior to any item being placed on the agenda, the City Manager shall prepare a brief explanatory note that shall include a reliable estimate of the anticipated change in the expenditures or revenues to the City and whether such expenditures or revenues shall be recurring in nature during future budgets years. This shall include any principal and interest payments required to finance expenditures. The note shall be known as a "fiscal note". C. AGENDA ITEMS Council Members or the Mayor may originate an agenda item with the approval of one other Council Member. Each Council Member and the Mayor shall be allowed to originate only two (2) items per month to be added to the Agenda of regularly scheduled Council Business Meetings. 1. Standing Council committees may place items on Council Agendas for further action or discussion. 2. Motions made by Council Members, which are not in the Council packet, must be submitted to the City Clerk and Mayor in writing during the Council Meeting so it may be repeated, and included in the minutes. 3. City Council Meeting, either by Council Members or City Manager, these items can be requested for scheduling under the elected officials portion of the agenda. 4. City Manager -administrative and operational items. D. PUBLIC HEARINGS All speakers must sign up on the appropriate roster, indicating whether they intend to speak in favor of, or in opposition to a particular Agenda Item. The Council shall not entertain a motion for the final disposition of the matter until the City staff and applicant have made their presentations, if any, and the public hearing has been closed, provided, however, that motions regarding the conduct, scheduling or continuation of the public hearing itself shall be proper at any time. E. ORDINANCES ON FIRST READING It is the goal and desire of City Council to allow all interested parties to provide input during the Public Hearing/Second Reading on all proposed ordinances. A full, complete, and open discussion of all proposed ordinances is encouraged during the Public Hearing. 9 Therefore, public comment and staff presentations will occur only during the Public Hearing/Second Reading. First Reading will be for the purposes of setting proposed ordinances for publication, and establishing a date for the Public Hearing/Second Reading. Amendments to a proposed ordinance can be made during a First Reading, following the guidelines for offering amendments in the City Council Rules of Order and Procedure. F. TIME OF ADJOURNMENT At 11:00 P.M., the City Council shall complete action on the Agenda Item then under discussion and shall adjourn the meeting. Prior to such adjournment, the Council may take any or all of the following actions: 1. Acting by 3f4 majority vote, complete all or portions of the remaining Agenda. 2. Acting by a majority vote, schedule any unfinished items for future regular Council Business Meeting. 3. Acting by majority vote, continue the meeting to a later date and time certain. ORDINANCES, RESOLUTIONS, AND MOTIONS A. RECONSIDERATION 1. A motion to reconsider can be made only by a Council Member originally voting with the prevailing side. 2. Such motions shall be made only at that or the next regularly scheduled Council Business Meeting. A continued or rescheduled meeting shall be considered at a next scheduled Council Business Meeting for the purpose of Reconsideration. 3. If not reconsidered at that time, the issue cannot be placed on any agenda for six (6) months. 4. A motion to reconsider shall require an affirmative vote of a majority of the entire Council. 5. A COUNCIL MEMBER WHO HAS BEEN ABSENT FROM A PRIOR MEETING MAY VOTE ON A RECONSIDERATION PROVIDED SUCH COUNCIL MEMBER HAS LISTENED TO THE TAPE OF THAT AGENDA ITEM IN THE CITY CLERK'S OFFICE PRIOR TO THE MOTION FOR RECONSIDERATION. B. CITY ATTORNEY TO APPROVE: All Ordinances and Contracts shall be "Approved as to Form" by the City Attorney. 10 CITIZENS' RIGHTS A. CITIZENS' RIGHT TO SPEAK: 1. Any person may speak for a maximum of three (3) minutes on any item other than Agenda items. 2. Speakers must sign the Public Comment Roster. 3. Citizens Right to Speak shall always precede all other official business except Call to Order, Pledge of Allegiance, Roll Call, Approval of Minutes and proclamations or Ceremonies. 4. There shall be no restriction on the number of citizens who wish to speak. 5. The content of any speaker's comments cannot be censored. 6. Persons in attendance shall be allowed to donate time to other speakers to a maximum of nine (9) minutes, including the three (3) minutes the original speaker has. 7. The Chair will entertain no written comments unless a member of the public is present to read them into the record. A Council Member may read written comments into the record with the approval of the majority of the Council present. 8. Council has the choice whether or not to respond to citizens after the closure of the Citizen Comment portion of the meeting. B. CITIZENS' RIGHT TO SPEAK ON AGENDA ITEMS: Any person desiring to speak on an agenda item must sign the appropriate roster in Council Chambers and confine their remarks to the relative item. There shall be no time limit applied. C. WRITTEN COMMUNICATIONS: All written communications to Council must be signed. If not signed, the written communications may not be accepted. 11 SUSPENSION AND AMENDMENT OF THESE RULES A. SUSPENSION OF RULES: Any provision of these Rules not governed by City Charter or Code of Laws may be temporarily suspended by a three-quarters (3/4) majority vote of Council Members present. B. AMENDMENT OF RULES: These Rules may be amended, or new Rules adopted by a majority vote of Council Members, provided that the proposed amendments or new Rules shall have been submitted in writing to Council at a preceding meeting. C. REVIEW: These Rules will be reviewed by Council within three months of an election or filling of a vacancy of Member(s) of Council, Council may review these Rules at any time upon request of any member of Council. APPROPRIATIONS Council cannot approve an appropriation under City Manager's Matters, City Attorney's Matters, or Elected Officials' Matters. Updated January 24, 2011 12 City Council Minutes Page 3 DECISIONS, RESOLUTIONS, AND MOTIONS 3. Resolution No. 01-2011 -amending the 2011 Open Space Fund 32 Budget in the amount of $15,000 for the purpose of accepting a donation from the Wheat Ridge Rotary Club for expenditure in the Discovery Park Public Art Sculpture and an off leash dog park. Resolution 01-2011 was introduced by Mrs. Jay. Motion by Mrs. Jay to approve Resolution 01-2011; seconded by Mr. DeMott; carried 7-o. 4. Resolution No. 02-2011 -approving an Intergovernmental Agreement with Jefferson County regarding Annexation of Real Property. Resolution 02-2011 was introduced by Mr. Stites. Motion by ivir. Stites to approve Resolution 02-2011; seconded by Mr. DeMott; carried 7-0. 5. Motion for ratification of the 38th Avenue Corridor Plan Stakeholder Committee Appointees Motion by Mrs. Langworthy for ratification of the 38th Avenue Corridor Plan Stakeholder Committee Appointees; seconded by Mrs. Jay; carried 7-0. 6. Presenting the proposed change to Council Rules of Order and Procedure. Motion by Ms. Berry to accept the change to Council Rules of Order and Procedure, adding a requirement for Fiscal Impact statement to be included in items added to the Council Packet materials; seconded by Mr. Reinhart; carried 7-0. 7. Motion to ratify Mayoral appointment to Renewal Wheat Ridge. Motion by Mrs. Langworthy to ratify Mayoral appointment to Renewal Wheat Ridge; seconded by Mrs. Jay; carried 7-0. Attachment 2