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Home My WebLink AboutCouncil Packet 11/28/20116:30 p.m. Pre-Meeting CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 291 H AVENUE, MUNICIPAL BUILDING November 28, 2011 7:00p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Heather Geyer, Public Information Officer, at 303-235-2826 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE SWEARING IN CEREMONY-2011 Elected Council Members and City Treasurer ROLL CALL OF MEMBERS APPROVAL OF MINUTES OF October 24, 2011 PROCLAMATIONS AND CEREMONIES Recognition of outgoing City Council Members and City Clerk CITIZENS' RIGHT TO SPEAK a . Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 Minutes and sign the Public Comment Roster. b . Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be heard. APPROVAL OF AGENDA PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 1.:. Council Bill 31-2011 -An Ordinance amending a combined Outline and Final Development Plan for property zoned Planned Industrial Development located within the L & K Industrial Park and specifically, 10700 W. 501h Avenue (Case No. WZ-11- 06/ATECS for T -Mobile) CITY COUNCIL AGENDA: November 28, 2011 Page -2- DECISIONS, RESOLUTIONS, AND MOTIONS b. Motion to award ITB-11-36, On-Call Storm Sewer cleaning and repair services contract to Quality Pipe Services in an amount not to exceed $50,000 3 . Resolution 50-2011 -amending Resolution 32-2011 adoption of the City Budget and Appropriation of sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge, CO for the 2012 Budget Year to appropriate $200,000 to the Recreation Center fund line item 64-602-600-602 4. Resolution 52-2011 -amending the Fiscal year 2011 General Fund Budget to reflect the approval of a Supplemental Budget Appropriation in the amount of $20,033.19 for the Foothills Animal Shelter Special Assessment 5. Motion to accept Right-Of-Way at 7405 West 38th Ave. 6. Motion to approve Payment to Tl Training in the amount of $40,960 for a Decisional Shooting System for the Police Department 7 . Motion to award RFB-11-38 Metal Bus Shelters to Decamil, Orlando, Florida in the amount of $178,750 8. Motion to accept Lena Gulch Drainage Easements to allow improvements at 2979 and 3029 Vivian Street 9. Resolution 51-2011 -amending the Fiscal year 2011 General Fund Budget to reflect the approval of a Supplemental Budget Appropriation in the amount of $13,957 for the upgrade of the WRTV8 Community Bulletin Board Software for 2011 10. Motion to elect the Mayor Pro Tempore CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT CITY OF WHEAT RIDGE, COLORADO October 24, 2011 Mayor DiTullio called the Regular City Council Meeting to order at 7:00p.m. Council Members present: Karen Adams, Karen Berry, Mike Stites, Joseph DeMott, Joyce Jay, Wanda Sang and Tracy Langworthy. Also present: City Clerk, Michael Snow; City Manager, Patrick Goff; Administrative Services Director, Heather Geyer; Community Development Director, Kenneth Johnstone; Chief of Police, Dan Brennan; Parks and Recreation Director, Joyce Manwaring; Public Works Director, Tim Paranto; City Attorney, Gerald Dahl; Senior Planner, Meredith Reckert; staff and interested citizens . Absent: Davis Reinhart APPROVAL OF MINUTES OF October 10, 2011 Motion by Mrs. Adams for approval of the Minutes of October 10, 2011; seconded by Mr. Stites; carried 7-0. PROCLAMATIONS AND CEREMONIES Proclamation -National Food Day Mrs. Wheat Ridge Karen Thaler on behalf of Mayor DiTullio and City Council read the proclamation Award -Barbara Moore, Harvest Mountain Gardens Council Member Berry presented Ms. Moore an award recognizing her urban farm and the community contributions she has made. Ms. Moore has been nominated by Jefferson Conservation District for small farmer of the year award. Molly Hanson spoke on the impact that access to healthy foods has on communities and especially low-income and minority citizens . National Food Day activities on Tuesday, October 251h in Wheat Ridge include a potluck at the Ye Old Firehouse at 3232 Depew Street from 5:30pm-7:00pm. Proclamation -Lung Cancer Awareness Month/Great America Smoke Out Mrs. Wheat Ridge Karen Thaler on behalf of Mayor DiTullio and City Council read the proclamation of November as Lung Cancer Awareness Month and November 17 City Council Minutes October 24, 2011 Page2 CITIZENS' RIGHT TO SPEAK Bob Doyle, executive director of the Colorado Tobacco Prevention Alliance spoke about upcoming quit smoking workshops held by Exempla Lutheran on November 9, 2011 at 6 :00pm and also on December 14· 2011 at 6 :00pm. Resources area available for those who want to quit, contact Mr. Dole at bdoyle@ctepa.org or 303-577-9991 . Carol Salzmann spoke on behalf of Lutheran Hospital and thanked the Mayor and Council's recognition of lung cancer awareness month. Ms. Salzmann also thanked Wheat Ridge citizens who came out on October 22nd to help Make-A-Difference Day a success. Karen Thaler reminder all citizens to vote by November 1st, not November 8th as indicated on many calendars . Mrs. Thaler asked for support from citizens in District 1 for their support for her run for City Council. Janelle Shaver expressed concern that many Wheat Ridge voters believed she denied participating in the candidate survey in YourHub newspaper. Ms. Shaver wants to clarify that she was not contacted by YourHub to complete the candidate questionnaire. APPROVAL OF AGENDA ~ CONSENTAGENDA A. Resolution No. 45-2011 -amending the Fiscal Year 2011 General Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $30,000 for City Attorney fees. 8. Motion to accept 32nd Avenue Right-of-Way and construction easements from Longs Peak District. C . Motion to schedule a Special Council Meeting on October 31, 2011 and to cancel the Study Session of November 7, 2011 and the Regular Council Meeting of November 14, 2011 D . Motion to approve payment of the Sales Tax Increment for the Third Quarter of Fiscal Year 2011 from the Town Center Project in the amount of $45,558 .82 to the Wheat Ridge Urban Renewal Authority E. Motion to award the Re-Evaluation of the l-70/32nd Avenue Environmental Assessment contract to Felsburg, Holt & Ullevig, Centennial , CO, for a not-to- exceed amount of $19,296 F. Motion to award the Police Department roof replacement contract to Independent Roofing Specialists, Commerce City, Colorado, in the amount of $23,420 City Council Minutes October 24, 2011 Page 3 Consent Agenda was introduced and read by Mr. DeMott. Mr. Stites asked to pull 1 C and 1 D; Mrs. Adams asked to pull 1 B. Motion by Mr. DeMott for approval of the Consent Agenda Items 1A, 1 E, and 1 F; seconded by Mrs . Sang; carried 7-0 . Item 1B Motion by Mrs. Adams to accept Item 1 B_the 32"d Avenue right-of-way and construction easements from the Longs Peak Metropolitan District. I also move to accept the obligations associated with the assigned use of the District's easements and engineering documents; seconded by Mr. Stites; carried 7-0 . Item 1C Motion by Mr. Stites to cancel the City Council Study Session scheduled for November 7, 2011 and the City Council Regular Council Meeting scheduled for November 14, 2011; seconded by Mr. DeMott; carried 7-0. Item 1D Motion by Mrs. Sang to approve Resolution 49-2011, a Resolution approving a second amendment to the Intergovernmental Agreement between the City of Wheat Ridge and the Wheat Ridge Urban Renewal Authority, and in connection therewith, approving a supplemental budget appropriation. I further move to approve payment of the sales tax increment for the third quarter of fiscal year 2011 from the Town Center Project in the amount of $91,117.64 to the Wheat Ridge Urban Renewal Authority. I further move to approve payment of $94,469.24, representing additional sales tax increment payment obligations for the first two quarters of fiscal year 2011, under that certain Second Amendment to Intergovernmental Agreement approved by Council on October 24, 2011; seconded by Mr. Stites; carried 6-1 with Mr. DeMott voting No. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 2. Council Bill 32-2011 -amending the Wheat Ridge Code of Laws concerning regulation of Massage Therapy and Massage Parlors Mayor DiTullio opened the public hearing. Council Bill 32-2011 was introduced on second reading by Mr. Stites. City Clerk Michael Snow assigned Ordinance No. 1504. Chief Brennan; Mr. Dahl provided the staff presentation. No members of the public were present to speak on the matter. Mayor DiTullio closed the public hearing. City Council Minutes October 24, 2011 Page4 Motion by Mr. Stites to approve Council Bill 32-2011, on second reading , and that it w i ll take effect 15 days after final publication ; seconded by Mrs. Adams; carried 7-0 . ~. Resolution 42-2011 -approving a final plat with right-of-way ded ications on property zoned Planned Commercial Development located at 7 495 West 29th Avenue (Case No. MS-11-03/MCPN) Mayor DiTullio opened the public hearing . Resolution 42-2011 was introduced by Ms. Berry. Ms . Reckert provided the staff presentation (amended to this packet). No members of the public were present to speak on the matter. Mayor DiTullio closed the public hearing . Motion by Ms . Berry to approve Resolution No . 42-2011, a resolution approving a final subdivision plat on property zoned Planned Commercial Development located at 7495 West 29th Avenue (Case No . MS-11-03/MCPN), for the following reasons : 1. All requi rements of Article IV of the zoning and development code have been met. 2. It w ill accommodate the new development scenario for the property. With the following conditions: 1. A Subdivision Improvements Agreemen t with financial guarantees will be required at the time of plat recording . 2 . The 25' wide emergency access easement through the site be eliminated and replaced with a blanket cross-access easement. Seconded by Mrs. Sang ; carried 7-0 . DECISIONS, RESOLUTIONS, AND MOTIONS 4 . Motion to accept the 2010 Comprehensive Annual Financial Report Motion was introduced by Mr. DeMott. Wendy Swanhorst of Swanhorst and Company, LLC provided explanation of their role and findings in the report . City Council Minutes October 24, 2011 Page 5 Motion by Mr. DeMott to accept the 2010 Comprehensive Annual Financial Report; seconded by M r. Stites; carried 7-0 . ~ Resolution 46-2011 -adopting a revised City Purchasing Policy and rescind i ng all prior Resolutions in conflict therewith Resolution 46-2011 was introduced by Mr. Stites. Motion by Mr. Stites to approve Resolution 46-2011; seconded by Mrs . Langworthy; carried 7-0 . §. Resolution 36-2011-approving an Intergovernmental Agreement for Ambulance Services among the City, the Wheat Ridge Fire Protection District, and Rural/Metro of Central Colorado, Inc. Resolution 36-2011 was introduced by Mr. DeMott. Motion by Mr. DeMott to approve Resolution 36-2011; seconded by Mrs. Adams; carried 7-0 . z. Resolution 43-2011-approving submittal of the application for a 2012 local government grant to Jefferson County Open Space for the acquisition of the Martensen Elementary School site Resolut ion 43-2011 was introduced by Mrs . Jay. Motion by Mrs . Jay to approve Resolution 43-2011; seconded by Mrs . Sang ; carried 6-1 with Council Member Adams voting No. 8. Resolution 44-2011 -amending the Fiscal Year 2011 Capital Investment Program budget to reflect the approval of a supplemental budget appropriation in the amount of $360,000 for bus shelters and approving a contract with the Colorado Department of Transportation for the Bus Shelter Installation, Project No. 18526 Resolution 44-2011 was introduced by Mr. Stites . Motion by Mr. Stites to approve Resolution 44-2011; seconded by Mr. Adams ; carried 7- 0 . ~. Resolution 4 7-2011 -approving a contract with the Colorado Department of Transportation for the Kipl i ng Street Multi-Use Trait from 32nd to 44th Avenue, Project No. 18583 Resolution 47-2011 was introduced by Mrs . Langworthy . City Council Minutes October 24 , 2011 Page 6 Motion by Mrs. Langworthy to approve Resolution 47-2011; seconded by Mr. DeMott; carried 7-0. 10. Motion to approve necessary action and preparation in the event of a Runoff Election following the November 1, 2011 Election Motion by Mr. Stites to appoint Richard Marks and Lloyd Levy to the City of Wheat Ridge Election Commission: seconded by Mrs. Sang; carried 7-0. Motion by Mr. Stites to direct the Election Commission to set an election date and procedures for that election; seconded by Mrs. Sang; Motion by Ms. Berry to amend motion to direct the Election Commission to set the procedures and recommend Ordinance to codify procedures within 90 days of the November 1, 2011 election; seconded by Mrs. Jay; carried 4-3 with Mr. DeMott, Mrs. Sang, and Mr. Stites voting no Amended motion carried 6-1 with Mrs. Sang voting no. Motion by Mr. Stites to approve Resolution 48-2011 which : 1) calls a runoff of the November 1, 2011 election on the date as determined by the Election Commission, if such election is required, and 2) directs the City Clerk to issue notice of the same and to approve a supplemental budget appropriation of $30,000 therewith; seconded by Mrs. Sang; carried 7-0. CITY MANAGER MATTERS Senator Bennett visited Wheat Ridge Middle School today to emphasize the importance of Principal's in our schools . Mr. Goff wished Applejack Liquor a happy 50 1h birthday. The Off-lease dog park opened at Fruitdale Park this weekend. CITY CLERK MATTERS Mr. Snow reminded all voters that the election is November 151 . Ballot can be dropped off at City Hall, from 7:00am-7:00pm on Election Day. Mail ballots can be obtained and voted through Election Day by going to a Jefferson County Service Center which is located at the DMV offices. Perhaps several neighborhoods in the City did not receive the Blue Books mailed out by the State that covers the election ballot issues. These are available in the City Clerk's office for anyone that would like one . City Council Minutes October 24, 2011 Page 7 ELECTED OFFICIALS' MATTERS Mrs . Langworthy reminded every one of the Trunk or Treat event on Saturday, October 29th at the Wheat Ridge Middle School from 5 :00 pm -8:00 pm. Meeting Adjourned at 8:45pm Michael Snow, City Clerk APPROVED BY CITY COUNCIL ON November 28, 2011 BY A VOTE OF to Mayor pro tern The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e. they contain a record of what was done at the meeting, not what was said by the members. Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions . I " ~~ . City of JP'WheatRi_dge ITEMNO: ~. DATE: November 28 ,2011 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 31-2011 AN ORDINANCE AMENDING A COMBINED OUTLINE AND FINAL DEVELOPMENT PLAN FOR PROPERTY ZONED PLANNED INDUSTRIAL DEVELOPMENT LOCATED WITHIN THE L & K INDUSTRIAL PARK AND SPECIFICALLY, 10700 W. so™ AVENUE (CASE NO. WZ-11- 06/ ATECS FORT -MOBILE) i:8J PUBLIC HEARING D BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1ST READING (10/10/2011) k8J ORDINANCES FOR 2 ND READING (11 /28/2011) tQUASI-UDICrJ.; k8J YES r City Manager ISSUE: The applicant is requesting approval of an amended Outline and Final Development Plan (ODP) for property zoned Planned Industrial Development (PID) located within the L & K Industrial Park and specifically, 10700 W. 50th Avenue. The property known as L & K Industrial Park was zoned to Planned Industrial Development in 1974. The development which is located on the south side of 501h A venue extending from Miller Street west to Oak Street allows for a wide range of industrial, warehouse and commercial uses and currently includes six buildings with various businesses and two detention ponds. The purpose of this ODP amendment is to modify the underlying zoning to allow Commercial Mobile Radio Service (CMRS) towers up to 50' in height. In this case, the change of zoning conditions is the proposed modification to the height standards, fencing standards and the ability to have accessory structures (CMRS towers) in the industrial park. Adoption of the attached council bill on first reading set the public hearing to consider the Specific Outline Development Plan on November 28, 2011. Case No. WZ-1 1-06 /Atecs forT-M ob ile Council Action Fonn N ovember 28, 2 011 Page 2 ' ... PRIOR ACTION: Because this case was processed under the old zoning regulations (ptior to the current provisions for Concept and Specific Outline Development Plans with an administrative Final Development Plan), it is being modified using the old process for a combined Outline and Final plan amendment requiring public hearings. The Planning Commission reviewed this case at a public hearing held on October 6, 2011. A recommendation of approval was made for the following reasons: 1. Both the Kipling/1-70 Urban Renewal Plan and Envision Wheat Ridge support the amendment. 2. The evaluation criteria used to evaluate a zone change support the request. With the following conditions: 1. Minor language and typographical errors be corrected ptior to the City Council public hearing. 2. A note be added indicating that CMRS equipment shall be screened with split-faced block wall to an 8-foot height. 3. One CMRS tower up to 50 feet in height be allowed per property parcel. There were no attendees in the audience who gave public comment on the application. With regard to the conditions of approval in the Planning Commission motion, the applicant has incorporated all three into the plan set being reviewed by City Council. Attached are copies of the Planning Commission staff report and meeting minutes for additional background. FINANCIAL IMPACT: Fees in the amount of $1900.00 were collected for the review and processing of Case No. WZ- 11-06. Ifthe proposed ODP/FDP plan amendment is approved and the tower(s) constructed, there would be lease revenues available to private property owners and personal service benefits to those cell phone customers in the area using this provider. BACKGROUND: The subject parcel, located south of the s tructure at 10700 W. 501h and its ancillary outside structure, contains a detention pond and is located centrally in the overall development along the southern boundary line. The parcel is one of three owned by Peterson Company which processes and di stributes metal products. The building at 10700 W. 501h is 17 ,554 square feet in size and was the most recently constructed in the industrial park, having been built in 2006. While the applicant is interested in construction of a CMRS tower on the southern lot of the Peterson Company ownership, Staff thought it prudent to amend the entire PID in cas e other opportunities for additional tower placement occur. The amendment would allow building and rooftop CMRS facilities as well. This will be the seventh amendment to the original PID z oning document. Council Action Form N ovember 28 , 2011 Page 3 Parcels north of the subject property across W. 50th Avenue, are also zoned PID and include the Rocky Mountain Bottling Company. To the south is a right-of-way zoned Agricultural-One that contains a series of Xcel Energy transmission towers and power lines. Staff estimates that these transmission towers are over 1 00' tall. To the east across Miller Street is the Arvada Ridge Market Place in the City of Arvada. To the west are properties zoned commercially and agriculturally (C-1 and A-1 ). The proposed ODP/FDP amendment is consistent with the policies and goals in the 1-70/Kipling Corridor Urban Renewal Plan and the City's comprehensive plan~Envision Wheat Ridge. Both plans designate the property as within an employment area which is described as existing light manufacturing, storage, warehouse, and other industrial-related uses . This application has been through the standard referral process with no items of concern raised. Xcel Energy which has a major transmission line directly to the south has indicated that they have no objection to the tower as long as there is no activity including grading, landscaping or erosion control activities in their existing right-of way. They are not requiring a "free fall" area separation from the transmission lines. RECOMMENDED MOTION: "I move to approve Council Bill No. 31-2011, an ordinance amending a combined Outline and Final Development Plan for property zoned Planned Industrial Development located within the L & K Industrial Park and specifically, 10700 W. 50th A venue on second reading and that it take effect 15 days after publication for the following reasons: 1. Both the Kipling/I-70 Urban Renewal Plan and Envision Wheat Ridge support the amendment. 2. The evaluation criteria used to evaluate a zone change support the request." Or, "I move to postpone indefinitely Council Bill No. 31-2011, an ordinance amending a combined Outline and Final Development Plan for property zoned Planned Industrial Development located within the L & K Industrial Park and specifically, 10700 W. 50th A venue on second reading for the following reasons: " REPORT PREPARED BY; Meredith Reckert, Senior Planner Kenneth Johnstone, Community Development Director ATTACHMENTS: 1. Council Bill No. 31-2011 2. Planning Commission minutes 3. Planning Commission report with revised ODP/FDP CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER DeMott Council Bill No. 31 Ordinance No. ---- Series of 2011 TITLE: AN ORDINANCE AMENDING A COMBINED OUTLINE AND FINAL DEVELPOMENT PLAN FOR PROPERTY ZONED PLANNED INDUSTRIAL DEVELOPMENT LOCATED WITHIN THE L & K INDUSTRIAL PARK AND SPECIFICALLY, 10700 W. 50TH AVENUE (CASE NO. WZ-11-06/ATECS FORT-MOBILE) WHEREAS, the property located within the L & K Industrial Park was rezoned to Planned Industrial Development in 1974; and , WHEREAS, the Combined Outline and Final Development Plan controls development standards, allowed buildings and uses in the industrial park; and, WHEREAS, this document has specific height limitations and does not allow accessory structures; and, WHEREAS, a land use application has been filed for an amendment to the Combined Outline and Final Development Plan to allow accessory structures (CMRS facilities) up to 50' in height. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO THAT: Section 1 . Upon application by ATECS forT-Mobile, approval of an amendment to a Planned Industrial Development (PI D) combined Outline and Final Development Plan for property located within the L & K Industrial Park and specifically, 10700 W. 50 1h Avenue, and pursuant to the findings made based on testimony and evidence presented at a public hearing before the Wheat Ridge City Council, an amendment to a PID Combined Outline and Final Development Plan is hereby approved for the following described property : BLOCKS 1 & 2 AND LOTS 1, 2, 3, 4, 5 & 6 OF BLOCK 3 OF L & K INDUSTRIAL PARK AMENDMENT 6, CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO. Section 2. Vested Prooertv Riohts. Approval of this amendment to a Combined Outline and Final Development Plan does not create a vested property right. Vested property rights may only arise and accrue pursuant to the provisions of Section 26 -121 of the Code of Laws of the City of Wheat Ridge. Section 3. Safety Clause . The City of Wheat Ridge hereby finds , determines, and declares that this ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this ordinance is necessary for the preservation of health and safety and Attachment 1 1 for the protection of public convenience and welfare. The City Council further determines that the ordinance bears a rational relation to the proper legislative object sought to be attained. Section 4. Severability. If any clause, sentence, paragraph , or part of this Zoning Code or the application thereof to any person or circumstances shall for any reason be adjusted by a court of competent jurisdiction invalid, such judgment shall not affect application to other persons or circumstances. Section 5. Supersession Clause. If any provision, requirements or standard established by this Ordinance is found to conflict with similar provisions, requirements or standards found elsewhere in the Code of Laws of the City of Wheat Ridge, which are in existence as of the date of adoption of this Ordinance, the provisions, requirements and standards here shall supersede and prevail. Section 6 . This Ordinance shall take effect 15 days after final publication . INTRODUCED, READ, AND ADOPTED on first reading by a vote of 8 to 0 on this 1Oth day of October, 2011 , ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for November 28 , 2011, at 7:00 o 'clock p.m., in the Council Chambers, 7500 West 291h Avenue, Wheat Ridge, Colorado . READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this 28th day of November, 2011. SIGNED by the Mayor on this ___ day of ________ , 2011 . ATTEST: Michael Snow, City Clerk 1st publication : October 13, 2011 2nd publication: Wheat Ridge Transcript Effective Date: Jerry DiTullio , Mayor Approved as to form by City Attorney Gerald Dahl , City Attorney 2 1. .... ~JI' ~ .-City of __W"'W"heatRi_dge PLANNING COMMISSION Minutes of Meeting October 6, 2011 CALL THE MEETING TO ORDER The meeting was called to order by Chair BUCKNAM at 7:02p.m. in the City Council Chambers of the Municipal Building, 7500 West 29th Avenue, Wheat Ridge, Colorado. 2. ROLL CALL OF :MEMBERS 3. 4. Commission Members Present: Commission Members Absent: Staff Members Present: PLEDGE OF ALLEGIANCE Alan Bucknam Tracy Guildner Dick Matthews Scott Ohm George Pond Steve Timms Anne Brinkman Marc Dietrick Meredith Reckert, Sr. Planner Lauren Mikulak, Planner I Ann Lazzeri, Recording Secretary APPROVE THE ORDER OF THE AGENDA It was moved by Commissioner TIMMS and seconded by Commissioner MATTHEWS to approve the order of the agenda. The motion carried 6~0. 5. APPROVAL OF MINUTES-September 15, 2011 Commissioner POND requested an amendment to the minutes on page 7 to include comments made by Commissioner BRINKMAN after the motion. It was moved by Commissioner MATTHEWS and seconded by Commissioner OHM to approve the minutes of September 15, 2011 as amended. The motion carried 6-0. (It was later discovered that these comments were already included on page 6.) Pla1ming Commission Minutes 1 Attachment 2 October 6, 2011 I i I . i • ' ! I i ~ . i '. ! ,. I 6. PUBLIC FORUM (This is the time for any person to speak on any subj ect not appearing on the agenda. Pub li c co mmen ts may be limited to 3 m inutes) 7. PUBLIC HEARINGS A. Case No. WZ-11-06: An application filed by Atecs forT-Mobile for approval of an amended Outline and Final Development Plan for property zoned Planned Industrial Development located in the L&K Industrial Park, including property addressed as 10700 West 50th Avenue. This case was presented by Meredith Reckert. She entered all pertinent documents into the record and ad vised the Commission there was jurisdiction to hear the case. She reviewed the staff report and digital presentation. Staff recommended approval of the application for reasons, and with co nditions, outlined in the staff report. In response to questions from Commissioners TIMMS and POND, Ms . Recke rt stated that the nearest CMRS tower, located approximately west of the s ubject site on Van Gordon, is curTently nonconforming and is 150 feet in height. Th e city code does not contain spacing requirements for cell towers. There are restrictions for setbacks and requirements for screening. Steve Warner T-Mobile Representative Mr. Warner entered maps into the record showing coverage before and after installation of the proposed tower. Commissioner TIMMS asked if a 50' tower would accommodate three prov iders. Mr. Warner said it would depend on the carrier and its coverage obj ectives. It is possible there could be two additional carriers, but it would be more likely to have only one additional . Commissioner TIMMS asked the applicant if he would be agreeable to one freestanding CMRS tower per lot. Mr. Warner stated that this question would need to be answered by the owner of the property. He did comment that locations too close to each other could present interference problems. Chair Bucknam asked for further public conunent. Hearing no response, h e closed the public hearing. Commissioner TIMMS sugges ted a condition allowing one CMRS tower per lot. It was moved by Commissioner OHM and seconded by Commissioner GUILDNER to recommend approval of Case No. WZ-11-06, a request for approval of an amended Outline and Final Development Plan for property zoned Planned Industrial Development located in the L&K Industrial Park, Planning Conunission Minutes 2 Octo ber 6, 2011 I i· I I I ! I !. I j I. ' ;,. I I including property addressed as 10700 West 50th Avenue for the following reasons: 1. Both the Kipling/1-70 Urban Renewal Plan and Envision Wheat Ridge support the amendment. 2. The evaluation criteria used to evaluate a zone change supports the request. With the following conditions: 1. Minor language and typographical errors be corrected prior to the City Council public hearing. 2. A note be added indicating that CMRS equipment shall be screened with split-face block wall to an 8-foot height. 3. One CMRS tower up to 50 feet in height be allowed per property parcel. The motion carried 6-0. B. Case No. WZ-11-07: An application filed by William Last for approval of a zone change from Commercial-One (C-1) to Mixed Use-Commercial (MU-C) for property located at 4565 Kipling Street. Commissioner MA TIHEWS disclosed that the subject property is located directly north of his office. He stated there has been no ex prute contact and he has no financial interest in the property. He further stated that he believed he could act on this matter in an unbiased fashion. It was moved by Commissioner OHM and seconded by Commissioner POND that Commissioner MATTHEWS be recused from hearing the case. The motion failed 5-l with Commissioner MATTHEWS voting in favor of the motion. This case was presented by Lauren Mikulak. She entered all pertinent documents into the record and advised the Commission there was jurisdiction to hear the case. She reviewed the staff report and digital presentation. Staff recommended approval for reasons outlined in the staff report. Staff recommended a condition that a 30-foot right-of-way reservation be established along the Kipling Street frontage. William Last Mr. Last, the applicant, stated that he has placed an offer on the property subject to zoning approval. He plans to build a storage facility on the property. He stated he has 20 years experience in the storage facility business. His plans would allow the residence on Lee Street addressed as 4471 Kipling to use the driveway. Planning Commiss ion Minutes 3 October 6, 2011 i j· i · I ! !·' !.. i I I ! !• i I I i . ! ' i ! : j I i I I I ! I I I I j ! ! i '. In response to a question from Commissioner TIMMS, Ms. Mikulak provided photos of other facilities operated by Mr. Last for the Commission's examination. Mr. Last stated that exterior doors would not face Kipling. In response to a question from Commissioner MATTHEWS, Ms. Mikulak explained transparency standards for mixed use zones. There is a requirement of 40% transparency for facades facing a main street and 25% for other facades facing public space. In this case, only the Kipling favade would be affected. Corrunissioner GUILDNER expressed concern about the high crime rate in the area. Mr. Last explained that there would be a secmity gate entrance with limited hours and an on-site manager with security camera surveillance. Units would have coded door openers instead of padlocks that can be easily cut. In response to a question from Commissioner TIMMS, Ms. Mikulak explained that residential units are not required in mixed use districts. In response to questions from Commissioner POND, Mr. Last stated that he is somewhat aware of the City's architectural standards and found no issues that would affect his proposed building. The entire building is planned to be two stories in height with all upstairs units having interior access. The first floor would also have some interior access. There would be approximately I 50 units total. Commissioner TIMMS asked what zone districts allow mini-storage as use by right. Ms. Reckert explained they are allowed in industrial and planned commercial development. Mr. Last had the options to rezone to mixed use and request a conditional use permit or rezone to planned development. Chair BUCKNAM asked to hear from members of the public. Maurice Fox 4465 Kipling Mr. Fox stated that he is co-owner of the property to the south of subject property. He expressed opposition to the rezone due to the danger it would present to citizens north of property as there are many children in the area. Further, there cannot be adequate roadways into and out of the property. He did not believe the proposed use is in conformance with the City's vision. He intends to file an official protest which will require a ~ majority vote of City Council for approval. Larry Fike 4465 Kipling Mr. Fike stated that he is co-owner of property at 4465 Kipling with Mr. Fox. He expressed concern about parking and whether there would be sufficient dumpster space for people moving out ofthe units. He asked ifthere would be a fence on Planning Conunission Minutes 4 O ctob er 6, 201 1 I I . ,. i l ' i ' I I I I I ! . I f· I I I· ! j. i· the south side of the property to prevent people from driving through his property to access the storage units. Karen Joos 4452 Lee Street Ms. Joos asked if the proposed storage facility would have access from Lee Street. She also expressed concern about moving trucks accessing the property from Kipling because of heavy amount of traffic the street carries. She was also concerned about crime and possible break-ins to the storage units. Ms. Reckert explained that access to the proposed facility would not be allowed from Lee Street. Ms. Mikulak explained that any use on this property would have to undergo a site plan review which would include a traffic study. The police department would also be involved in review of the use. Chair BUCKNAM asked for further public comment. Hearing no response, he closed public hearing. Commissioner TIMMS asked about the vacant property across Kipling to the east. Ms. Mikulak explained that the property is designated as commercial node. William Last returned to podium. In response to questions from Commissioner POND, Mr. Last stated there would be a fence line along the south side of the property leaving a 1 0-foot easement for a drive on the south side of the fence. He explained there would be dumpsters on site. Customers want to park very close to their storage unit so they don't have to carry items any further than necessary. People would not be able to access the storage area from the 4465 Kipling property. In response to questions from Commissioner BUCKNAM, Mr. Last stated that a pick-up truck is the average vehicle that brings contents to the storage unit. Perhaps 10% of the vehicles would be u-haul type trucks. Commissioner MATTHEWS commented that he likes the mixed use zoning and extensive work has been done to create it. The property has been an eyesore for many years and he would like to see it improved; however, he stated he would vote for denial because he did not believe the zone change criteria has been met in this case. Commissioner GUILDNER stated that she would also vote against the application. She did not believe this is the place for public storage. Planning Commission Minutes 5 October 6, 2011 I I Ms. Reckert reminded the Commission that the focus of this case is on the zoning . Even if mixed use zoning is approved, the proposed public storage would then need to meet the conditional use criteria. Commissioner TIMMS agreed that the site has been derelict for decades and the city has worked extensively to create a mixed use zone district which is a good thing. However, with potential redevelopment across Kipling and the priority of the interchange there, and with the property having a zoning of Commercial-One which is the most permissive commercial district in the city, he was not sure that mixed use was the best zoning for this piece of property. Since mini-storage is typically an industrial use, he expressed concern about introducing industrial use into this area and would therefore vote for denial. Commissioner OHM commented that the neighbors have indicated they would like to see more scr eening which is in contradiction to the mixed use zone district for reduced landscaping and indicated that he would also vote fo r denial. Commissioner BUCKNAM stated that with residential on one side, commercial on the other and a large undeveloped property across the street, he believed there was a case for mixed use zoning on this property and would vote in favor of the rezone. It was moved by Commissioner GUILDNER and seconded by Commissioner MATTHEWS to recommend denial of Case No. WZ-11-07, a request for approval of a zone change from Commercial One to Mixed Use Commercial for property located at 4565 Kipling Street for the following reasons: 1. The traffic 2. The neighborhood 3. The crime rate The motion for denial carried 4-2 with Commissioners BUCKNAM and POND voting no. Note: The reasons for denial were not elaborated upon during the motion, but refer to the discussion during the public hearing. Traffic concerns related to the high amount of traffic already existing on Kipling, and the possibility that redevelopment would contribute additional traffic volume. Concerns related to crime and neighborhood are based on the pattern of crime already present in the I- 70 and Kipling area and the possibility that redevelopment (particularly a mini- storage facility) may contribute to crime rates and detract from the neighborhood . 8. OTHER • Commissioner TIMMS asked staff to check for possible cod e violations on property located at the comer of 501h and Oak. Planning Commissio n Minutes 6 Octo ber 6, 2011 • Ms. Reckert reminded Commissioners that the City Council public hearing on the 38th Avenue Sub-Area Plan will take place Monday, October 10. 9. ADJOURNMENT It was moved by Commissioner MATTHEWS and seconded by Commissioner GUILDNER to adjourn the meeting at 8:45 p.m. The motion carried 6-0. Jf ..... k----- Alan Bucknam, Chair Ann Lazzeri, Secre ary P lanning Commission Minutes 7 Octob er 6, 2011 ~ " .( .... ~ ~ .,. City of • ~Wheat~ge ~OMMUN I TY DEVELOPMENT CITY OF WHEAT RIDGE COMMUNITY DEVELOPMENT STAFF REPORT TO: Planning Commission CASE MANAGER: Meredith Reckert DATE OF MEETING: October 6, 20 I I CASE NO. & NAME: WZ-11 -06 I A TECS forT -Mobile (L & K Industrial Park) ACTION REQUESTED: Approval of an amended, combined ODP and FOP on property zoned Planned Indus.trial Development (PID) LOCATION OF REQUEST: l 0700 W. 50t 11 A venue and other lots in the L & K Industrial Park APPLICANT(S): Atecs forT-Mobile PROPERTY OWNER(S): Various APPROXIMATE AREA : 13.9 Acres PRESENT ZONING: PID (Planned Indu strial Development) PRESENT LAND USE: Various industrial office /warehouse uses COMPREHENSIVE PLAN: Employment ENTER INTO RECORD: (X) (X) CASE FILE & PACKET MATERIALS ZONING ORDINANCE LOCATION MAP Case No. WZ -11 -06 I L & K In du strial P ark (X) (X) COMPREHENSIVE PLAN DIGITAL PRESENTATION L & K Indus. Park 10700 W. 501 h Ave. JURISDICTION: All notification and posting requirements have been met; therefore, there is jurisdiction to hear this case. I. REQUEST This application is fo r approval of an amended Outline and Final Development for property located s pecifically at 10700 W. 50th Avenue but applicable to all lots within the L & K Indus trial Park. The purpose of the ODP amendment is to modify the underlying zoning to allow accessory structures (CMRS towers) up to 50' in height. Pursuant to Section 26-ll2.B.2., a zone change process is required when changing the conditions of an existing zone district where those conditions were established or not addressed by a previous zoning action. In this case, the c hange of zoning conditions is the proposed modification to the height standards, fencing standards and the ability to have accessory structures (CMRS towers) in the industrial park. (Exhibit J , Letter of Re ue~t) Because this case was processed under the old zoning regulations (prior to the current provisions for Concept and Specific Outline Deve l opment Plans with an ad ministrative Final Development Plan), it is being modified usi ng the old process for a combined Outline and Final plan amendment rev iewed through a public hearing process. Pursuant to Section 26-311 of the planned development regulations, where there are multiple owners, applications for amendment to an ODP must be approved in writing by 25% of the property owners. There are currently 13 property owners within the development; four of the owners have s ubmitted s igned, notarized land u se applications, therefore, thi s standard has been met. II. EXISTING CONDITIONS/PROPERTY HISTORY Existing Site Conditions: The property is located at 10700 W . 50rh Avenue and is zoned Planned Industrial Development (PID). The site is part of the L&K Indus trial Park; a planned development originally zoned and approved in 1974. The de velopment which is located on the south side of 50th extending from Miller Street west to Oak allows for a wide range of industrial, warehouse and commercial uses and currently includes six buildings with various businesses and two detention ponds. The subject parcel, located south of the structure at 10700 W. 50th and its ancillary outside structure, contains a detention pond and is located at the middle of the overall development's southern boundary line . The parcel is one of three owned by Peterson Company which processes and distributes metal products. The building at 10700 W . 50th, 17,554 square feet in size, was the most recentl y constructed in the indus trial park , having been built in 2006. While the applicant is interes ted in construction of a CMRS tower on the southern lot of the Peterson Company ownership, Staff thought it prudent to amend the entire PID in case other opportunities for additional tower placement occur. The amendment would allow building and rooftop CMRS facilities as well. (Exh ibit 2, Ownership aerial) This will be the seventh amendment to the o riginal PID zoni ng (Exhibit 3, L & K Indus tri a l Park, amendment 6) Case No . WZ-11 -061 L & K Industrial Park 2 Surrounding Zoning and Land Use Parcels north of the subject property across W. 501h Avenue, are also zoned PID and include the Rocky Mountain Bottling Company. To the south is a right -of-way zoned Agricultural -One that c ontains a series of Xcel Energy transmission towers and power lines. Staff estimates that these tran s mis sion towers are over 100' tall. To the east across Miller Street is the Arvada Ridge Market Place in the City of Arvada. To the west are properties zoned commercially and agriculturally (C -1 and A-1). III. COMBINED OUTLINE AND FINAL DEVELOPMENT PLAN The aJ2Qlicant has provided a five sheet combined Outline and Final development plan document (Exhibit 4 , ODP!FDP document). Sheet l contains the legal description and required certification blocks. Language has been included indicating the ODP!FDP is being amended to allow CMRS facilities (both freestanding and structure- mounted) up to 50' in height. This sheet also addresses the development standards being modified. Staff would note that language should be added requiring 8' high solid fencing/walls around accessory ground mounted equipment cabinets. This has been added to the recommended motion for approval. A note has been added disallowing towers in the front yard of buildings and requires the following setbacks: lO' from side property lines and 15' from rear property lines. Sheet 2 of the plan set shows a site plan for the southern lot of the Peterson Company ownership, where the cell tower will be located. Sheet 3 provides topography data. Sheet 4 shows a detail of the proposed tower location on the southern lot of the Peterson Company ownership. This parcel is currently devoid of structures but there is a large detention facility on the property which provides drainage functions for the entire development. The proposed improvements include a 50-foot high freestanding CMRS monopole with three frames that can accommodate a total of nine antennae. The monopole is being built so it can also accommodate future co-locations. The site improvements include construction of an 8' high equipment enclosure ( 15' x 30') around the base of the monopole . The enclosure would include a concrete pad for equipment cabinets; the remainder will be surfaced with crushed rock. Acces s wilJ be from an exis ting drive o n the west side of the parcel extending south from an internal drive aisle behind the Peterson Company structure. In order to accommodate cell towers in the development, the existing ODP must be amended to allow accessory structures up to 50' in height: The existing plan does not allow accessory structures and the maximum height allowance is 42'. All other existing development standards for the industrial park would remain the same. IV. ZONE CHANGE CRITERIA Staff has provided an analysis of the zone change criteria outlined in section 26 -122.0.2. The Planning Commission shall hase its recommendation in con s ideration of the extent to which the following criteria have been met: 1. The existing zone classification currently recorded on the official zoning maps of the City of Wheat Ridge is in error. Case No. WZ -/1 -06/ L & K Industrial Park ' Staff has not found any evidence of an error with the current Planned Industrial Development (PID) zone district as it appears on the City's official zoning map. 2. A change in character in the area has occurred due to installation of public facilities, other zone changes, new growth trends, deterioration, or development transitions. While the Arvada Ridge project located on the east s ide of Miller is continuing to develop into a regional shopping area with light rail faciliti es, this particular vicinity (between Oak and Miller) is one o f Wheat Ridge's true industrial/employment areas with both the bottling plant and a box manufac turin g plant on the north side of 501h A venue. The bottling plant recently invested 3.8 million dollars in improvements to facilitate Coors' merger with M o lson so investment in this area is continuing. The L & K industrial park provides a transition in intensity between the heavy manufacturing facilities to the north and existing commercial/warehousing operations abutting the 1-70 fron tage road. The proposed amendment will not impact this land use transiti on function . Staff concludes that this criterion has been met. 3. The Planning Commission shall also find that the evidence supports the finding of at least four ( 4) of the following: a. The change of zone is in conformance, or will bring the property into conformance, with the City of Wheat Ridge comprehensive plan goals, objectives and policies, and other related policies or plans for the area. The proposed ODP/FDP amendment is consistent with the policies and goals in th e 1-70/Kipling Corridor Urban Renewal Plan and the City's comprehensive plan -Envision Wheat Ridge. Both plans designate the property as with in an employment area which i s desc ribed as existing light manufacturin g, s torage, warehouse, and other industrial-related uses. Modification of the ODP to allow CMRS facilities is consistent with the City's guiding documents. Staff concludes that this criterion has been met. b. The proposed change of zone is compatible with the surrounding area and there will be minimal adverse impacts considering the benefits to be derived. The proposed ODP amendment to a llow CMRS facilities will be compatible with the surrou nd ing area and will no t result in adverse impacts. T he Xcel Energy transmission lines currentl y abut the property to the south and are estima ted a t approximately 100' in height. In a ddition, the Coors bottling plant is located across from the development on the north side of West 501 h Avenue. Buildings on the bottling plant property exceed 60' in height and much of the ancillary equipment is as hi gh as 80'. Any new cell towers in the development w ill be less intrusive th an the existin g tow ers, lines and manufacturing s tructures in the vici nity. (Ex hi bi t 5 , photo simul a t io n'>) Staff concludes that this criterion has been met. Case No. WZ-11 -061 L & K In dustrial Park 4 c. There will be social, recreational, physical and/or economic benefits to the community derived by the change of zone. The lease revenues generated from CMRS facilities will provide a private benefit to those property owners. There will be personal service benefits to those cell phone customers in the area using this provider. Staff concludes this criterion has been met. d. Adequate infrastructure/facilities are available to serve the type of uses allowed by the change of zone, or that the applicant will upgrade and provide such where they do not exist or are under capacity. All responding agencies indicated that they have no objections to installation of a tower or towers in the development. Upgrades required for the new tower will be installed at the developer's expense. Xcel Energy has indicated that they have no objection to the tower as long as there is no activity including grading, landscaping or erosion control activities in their existing right-of way. They are not requiring a "free fall" area separation from the transmission lines. Staff concludes that this criterion has been met. e. The change of zone will not adversely affect public health, safety or welfare by creating excessive traffic congestion, creating drainage problems, or seriously reducing light and air to adjacent properties. Based on the limited scale of the improvements, th ere should be relatively little impact on traffic, drainage or amount of light and air to adjacent properties. Staff concludes this criterion has been met. 4. The application is in substantial compliance with the applicable standards set forth in the Architectural and Site Design Manual. It would be impossible for the tower itself to meet any architectural standards. Upgraded screening is being provided by an 8' high block wall. Staff concludes that this criterion has been met. V. NEIGHBORHOOD MEETING A meeting for neighborhood input was held on July 6 , 2011. There were no repres entative s from the neighborhood present. VI. AGENCY REFERRAL All affected service agencies were contacted regarding the ability to serve the property. Their spec ific referral responses follow: Arvada Fire Protection District: No objections. Case No. WZ -I I -061 L & K Indu strial Park 5 Valley Water District: No concerns. Xcel Energy: No objection to cell towers in the adjacent development as lo ng as there is no activity including gradin g, la ndscaping or erosion control acti vit ies in their existing rig ht-o f way. No requirements for a "free fall " area separation from th e transmission li nes. Wheat Ridge Economic Development:. No objections. Suggested that screening hei ght and materials be upgraded from 6' high cedar originally proposed. Applicant responded back w ith 8' hi g h block wal l. Wheat Ridge Public Works: No o bjectio ns. Wheat Ridge Urban Renewal Authority: No objection s. VII . STAFF CONCLUSIONS AND RECOMMENDATIONS Staff has concluded tha t the proposed a me nded PID Outline and Final Development Pl an is con s istent with the City's gu iding documents an d that it meets the evaluation c ri teria for a n amended ODP approval. For these reasons, a recommendation of approval is given for Case No. WZ-11-07 with condi tion s listed below. VIII. SUGGESTED MOTIONS Option A: "I move to re commend APPROVAL of Case No. WZ-11 -06, a request for approval of an ame nded Outline and Final Development plan for pro perty zoned Planned Industrial D evelopment located in the L & K Indus trial P ark, inclu ding property addressed as 10700 West 50th A venue for tbe following reasons: l . Both the Kiplng/I-70 Urban Re newal Plan and Envision Wheat Ridge s upport the amendment. 2. The evaluation criteria used to evalu ate a zone change s upports the reques t. W ith the following conditions: l. Minor l a nguage and typographical errors be corrected prior to the City Council public hearing. 2. A note be added indicating that CMRS equipment screening walls can be 8' in height , Option B: "I move t o recommend DENIAL of Case No. W Z-11-06, a request for a pproval of an amended Outline a nd Final De ve lopment plan for property zoned Plann ed Industrial Development located in t he L & K Indus tri al Park, in cluding property addressed as 10700 W est 50th Avenue for the fo ll owing reasons: l 2. 3." Case No. WZ-I 1-061 L & K lndtlstrial Park 6 Project Description I Narrative Date: July 18,2011 Prope1ty Owner: Peterson Company 10700 w. soth Ave Wheat Ridge, CO 80033 Project Name: Project Address: County parcel No.: Zoning Designation: Zoning Process: Project Description: Applicant: T-Mobile West Corporation 7901 E Lowry Blvd, Ste 300 Denver, CO 80230 Applicant Representative: ATECS , LLC 7901 E Lowry Blvd , Ste 300 Denver, CO 80230 T-Mobile CMRS Facility DN04073D Peterson Company 10700 W. 50th Avenue ~i-164-. D 2,.-OPI.-;; PID Amendment to ODP to include a CMRS at 50' in height To enhance current wireless service in the area of 10700 W . 501h Ave, T-Mobile proposes to install a 50-foot monopole and ground equipment at the above-referenced location. The telecommunications facility will be located on the south side of the property adjacent to the water retention pond. The antennas will be installed on extended arms in a triangular design. The equipment enclosure will be surrounded by a complimentary fence , constructed of similar materials already in place, that will screen the equipment inside. The antenna facility will have s pace available to accommodate a 2nd carrier. Once on air, this will be an unmanned facility, requiring infrequent technical maintenance. Project Justification: The demand for reliable, in-home cellular service continues as the use of land lines decreases. Demand particularly for seamless service area-to-area is also driving the need to increase call capacity. Emergency 911 calls have increased steadily as more area is tied into 911 emergency services. Federal and local governments encourage that wireless networks continue to expand so that calls for emergency help can be loc~ted geographically and responded too as necessary. T-Mobile has identified the area sunounding W. 50th Ave as an area where dropped calls and poor call quality inhibit acceptable reliable serv ice. Therefore, by installing a new si te at this location, more reliable call quality including proper hand-off connectivity from wireless site to wireless site will be achieved. FCC Regulations: T-Mobile facilities strictly comply with FCC requirements for cumulative field measurements of radio frequency power densities and electromagnetic fields. EXHIBIT 1 FCC Interference: T-Mobile facilities strictly comply with FCC regulations prohibiting localized interference with reception of television and radio broadcasts. Public Safety Interference: This proposed T-Mobile facility will not interfere with any public safety frequenci es servicing the Wheat Ridge and surrounding areas and residents. Collocation: T-Mobile proposes to construct this facility at its maximum height allowed in the PID of 45 feet, and including an additional 5 feet in height to accommodate acceptable coverage by amending the ODP. The antenna facility will have space available to accommodate a 211 d carrier. 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City of ?WheatR!9ge ITEM No: A DATE: November 28, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO AWARD ITB-11-36, ON-CALL STORM SEWER CLEANING AND REPAIR SERVICES CONTRACT TO QUALITY PIPE SERVICES IN AN AMOUNT NOT TO EXCEED $50,000 0 PUBLIC HEARING ~ BIDS/MOTIONS 0 RESOLUTIONS ISSUE: D ORDINANCES FOR 1ST READING 0 ORDINANCES FOR 2ND READING D YES ~ NO _Q~ City Manager The Public Works Department is requesting award of ITB-11-36, On-Call Storm Sewer Cleaning and Repair Services. These services are needed to provide for the ongoing cleaning , video inspecting and/or as-needed repair of storm sewer line s and appurtenances within the City as determined by Staff. Based upon bid requirements and experience, Staff recommends award to Quality Pipe Services of Englewood, Colorado in an amount not to exceed $50,000 for 2012. PRIOR ACTION: Council previously awarded RFP-08-14, On-Call Storm Sewer Cleaning and Repair S erv ices to Quality Pipe Services on April 28, 2008. FINANCIAL IMPACT: The funds for this contract are budgeted in the 2012 Public Works Department General Fund Budget, Account Number 01-303-700-704, Contractual Services. The approved budget amount for the on-call cleaning and repair services is $50,000. BACKGROUND: One proposal for ITB-11 -36, On -Call Storm Sewer Cleaning & Repair Services was received on O ctober 12, 2011. Based upon past successful contractual work completed for the City of Wheat Council Action Form November 28,2011 Page 2 '" ..... Ridge, Staff recommends award to Quality Pipe Services of Englewood, Colorado. The area designated for storm sewer cleaning and video inspection in 2012 is: 1) The area bounded by West 26th A venue to West 38th Avenue and Wadsworth Blvd. to Sheridan Blvd. RECOMMENDATIONS: Staff recommends award of ITB-11 -36, On-Call Storm Sewer Cleaning and Repair Services to Quality Pipe Services of Englewood, Colorado. RECOMMENDED MOTION: "I move to award ITB-11 -36, On-Call Storm Sewer Cleaning & Repair Services to Quality Pipe Services of Englewood, Colorado in an amount not to exceed $50,000. Or, "I move to deny award of ITB -11 -36, On-Call Storm Sewer Cleaning & Repair Services, for the following reason(s) " REPORT PREPARED/REVIEWED BY: Report Initiated by: Greg Knudson, Operations Manager Report Prepared by: Tim Paranto, Director of Public Works ATTACHMENTS: 1. Bid Tabulation Sheet PROJECT: ITB-11-36 ON-CALL STORM SEWER MAINTENANCE City of _?"W"heatRi.__dgc D UE DAT E/TIME: W EDNESDAY, OCTOBER 12,2011 AT 2 P.M. LOCAL TIME VENDOR QUALITY PIPE SERVICES LOCATION DENVER, CO BID FORM WITH SIGNATURES YES ACCEPTS VISA YES ACKNOWLEDGEMENT OF ADD ENDA YES CONTRACTOR'S QUALIFICATION YES LIST OF SUB-CONTRACTORS YES ILLEGA L ALIEN COMPLIANCE YES NON -COLLUSION AFFADAVIT YES STATEMENT OF WARRANTY YES PRICIN G, IN LINEAR FEET: Quantity Price Quantity Price I JET-VAC COMBI NATIO N TRUCK 1 $ 1.00 VACUUM TRUCK l $ 1.00 VIDEO INSPECTION UNIT 1 $ 1.50 ALUMI NIZED PIPE, REMOVE/REPLACE 1 $ 1,900.00 REINFORCED CONCRETE PIPE, REMOVE/REPLACE 1 $ 2,200.00 I ' POLYVINYL CHLO RID E PI PE, REMOVE/REPLACE l $ 2,200.00 I HIGH-DENSITY POLYETHYLENE PIPE 1 $ 2,200.00 PRIONG, EACH : Quantity Pr ice Quantity Pnc:e SINGLE CURB INLET-TYPE WR, CLEAN 1 $ 150.00 DOUBL E CURB IN LET-TYPE WR, CLEA N 1 $ 150.00 TRIPLE CURB INLET-TYPE WR, CLEAN 1 $ 175.00 I CURB INLET--OTHER, CLEAN 1 $ 150.00 SINGLE CURB INLET-TYPE WR, REMOVE/REPLACE 1 $ 10,200.00 I DOU BLE CURB INLET-TYPE WR, REMOVE/REPLACE 1 $ 11,500.00 TRIPLE CURB INLET-TYP E WR, REMOVE/REPLACE 1 $ 13,900.00 CURB INLET-OTHER, REMOVE/REPLACE 1 $ 4,200.00 MANHOLE, CLEAN 1 $ 100.00 MANHOLE, REMOVE/REPLACE 1 $ 4,800.00 OTHER Pagel of 1 REQUESTED BY: G RE G KN UDSON OPE NED BY: DENISE WOOD, PURCHASING TECHNICIAN-fg' WITNESSED BY: BRUCE ROOME, DEPUTY CITY CLERK v- Quant ity Price Quantity Price Quantity Price Quantity Price Attachment 1 ~ . ~... City of ]P'"WheatRi9ge ITEM NO:~ DATE: November 28 , 2011 REQUEST FOR CITY COUNCIL ACTION Q ~@ ~ TITLE: RESOLUTION NO. 50-2011 - A RESOLUTION AMENDING RESOLUTION 32-2011 ADOPTION OF THE CITY BUDGET AND APPROPRIATION OF SUMS OF MONEY TO THE V ARlO US FUNDS AND SPENDING AGENCIES IN THE AMOUNTS SPECIFIED FOR THE CITY OF WHEAT RIDGE, COLORADO FOR THE 2012 BUDGET YEAR TO APPROPRIATE $200,000 TO THE RECREATION CENTER FUND LINE ITEM 64-602-600-602 0 PUBLIC HEARING D BIDS/MOTIONS [gl RESOLUTIONS QUASI-JUDICIAL: ISSUE: D ORDINANCES FOR 1ST READING 0 ORDINANCES FOR 2ND READING D YES In preparation of the proposed 2012 budget, a data entry mistake was made in the Recreation Center Fund line item 64-602-600-602. The amount of this line item should have read $301,371 not $101,371. Therefore, the $2,252,888 in Recreation Center Fund expenditures approved by City Council needs to be amended to appropriate $200,000 more in funding for a total of $2,452,888. This error does not affect the General Fund budget since the Recreation Center Fund is a special fund. Expenditures are funded by revenues from Recreation Center programming in this special fund. PRIOR ACTION: City Council approved the proposed 2012 budget on October 10,2011 by a unanimous vote of8- 0. The Recreation Center Fund expenditures appro ved was $2,252,888. Council Action Form November 28 , 2011 Page 2 ' . ....... . ' ' FINANCIAL IMPACT: Approval of the budget amendment would add $200,000 to the Recreation Center -Facilities line item 64-602 salaries and wages line item. This budget amendment does not impact the General Fund budget. BACKGROUND: In preparation of the proposed 2012 budget, a data entry error was made in the Recreation Center Fund line item 64-602-600-602 . The amount ofthis line item should have read $301,371 not $101 ,371. Therefore, the $2,252,888 in Recreation Center Fund expenditures approved by City Council needs to be amended to appropriate $200,000 more in funding for a total of $2,452,888. This error does not affect the General Fund budget. A s a result of the change, the total 20 12 Proposed Budget is $41,260,340. Again, thi s amendment does not impact the General Fund si nce the Recreation Fund is a special fund . A revi sed Rev enue and Expenditure Summary section of the budget is attached. Recreation Center Operations Fund Recreation Center Operations' total revenue for 2012 is projected at $2,142,887, which is a 2.3% increase compared to the 2011 es timated revenue of $2,094,227. In addition, the beginning fund balance for 2012 is projected at $1,497,725 which brings the total available fund s for the Recreation Center Operations Fund to $3,640,612. Recreation Center expenditures total $2,452,888, which is a .5% decrease compared to the adjusted 2011 Budget and a 5% increase compared to the estimated 2011 Budget. This will provide for a projected ending fund balance of $1,187,724. Again, thi s error does not affect the General Fund budget since the Recreation Center Fund is a special fund . Expenditures are funded b y revenues from Recreation Center programming in thi s special fund. RECOMMENDATIONS : Approve the proposed amendment to the 2012 Adopted Budget. RECOMMENDED MOTION: "I move to approve Resolution No. 50-2011, a resolution amending Resolution 32-2011 adoption of the City Budget and appropriation of sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge, Colorado for the 2012 Budget Year to appropriate $200,000 to the Recreation C enter Fund line item 64-602-600-602 ." Or, "I move to postpone indefinitely Resolution No. 50-2011, a resolution amending Resolution 32- 2011 adoption of the City Budget and appropriation of sums of money to the variou s funds and spending agencies in the amounts specified for the City ofWheat Ridge, Colorado for the 2012 Budget Year to appropriate $200,000 to the Recreation Center Fund line item 64-602-600-602 for the following reason(s) " Council Action Form November 28 , 2011 Page 3 REPORT PREPARED/REVIEWED BY: Heather Geyer, Adminjstrative Services Director Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 50-2011 2 . Revised 2012 Proposed Revenues & Expenditures Summary 3. Revi sed 2012 Recreation Center Fund SUimnary and the Facilities Line Item Page CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 50 Series of 2011 TITLE: A RESOLUTION AMENDING RESOLUTION 32 ADOPTION OF THE CITY BUDGET AND APPROPRIATION OF SUMS OF MONEY TO VARIOUS FUNDS AND SPENDING AGENCIES IN THE AMOUNTS SPECIFIED FOR THE CITY OF WHEAT RIDGE, COLORADO FOR THE 2012 BUDGET YEAR ADDING $200,000 TO THE RECREATION CENTER FUND LINE ITEM 64-602-600-602 WHEREAS, the City of Wheat Ridge annual budget for the fiscal year 2012 has been established and public hearings and meetings have been held after duly published public notices; and WHEREAS, the budget provides for the combination of revenues and excess fund balance reserves equal to or greater than the total proposed expenditures as set forth in said budget in the total amount of $43,360,340 which includes the following funds: 1. Fund 01 -General Fund $28 ,987,109 2 . Fund 12 -Public Art Fund $0 3. Fund 17-Police Investigation Fund $30,000 4 . Fund 30 -Capital Investment Fund $9,870,000 5 . Fund 32 -Open Space Fund $ 1,076,782 6 . Fund 33 -Municipal Court Fund $57,000 7. Fund 54-Conservation Trust Fund $ 530,000 8 . Fund 57 -Equipment Replacement Fund $0 9 . Fund 63 -Crime Prevention Fund $ 356,561 10 .· Fund 64 -Recreation Center Operation Fund ~ 2A52,888 Total: $43 ,360 ,340 Less Transfers: ($2, 1 00,000) Total Expenditures: $41,260,340 Attachment 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, that the City of Wheat Ridge Total Budget as stated in the Resolution be hereby approved, adopted, and appropriated for the entire fiscal period beginning January 1, 2012 and ending December 31, 2012. DONE AND RESOLVED THIS ___ day of _____ , 2011. Jerry DiTullio, Mayor ATTEST: Michael Snow, City Clerk " .. , ~of WheatRl_dge Oper ati ng Funds General lTotal Operating Funds Fund Balance Percentage Capit al Funds Capital Investment Program otal Capital Funds Spe cial R ev e n ue Fu nds Police Investigation Open Space Municipal Court Conservation Trust Equipment Replacement Crime Prevention Public Art Fund Recreation Center lTotal Speci al Revenue unds Total Operating Funds Total Capital Funds Total Special Revenue Funds (Less Transfers) bRAND TOTAL 20 72 Adopted Budget Budget Summary by Fund Beginning Funds Balance + Revenues = (1 /1/12) Available $8,770,912 + $26,887' 109 = $35,658,021 $8,770,912 + $26,887,109 = $35,658,021 $4,360,109 + $6,750,000 = $11 '11 0' 1 09 $4,360,109 + $6,750,000 = $11 '110, 109 $53,431 + $100 = $53,531 $359,539 + $893,000 = $1 ,252,539 $27,123 + $31,750 = $58,873 $315,900 + $283,000 = $598,900 $307,457 + $102,000 = $409,457 $189,058 + $260,200 = $449,258 $5,170 + $5,170 = $10 ,340 $1,497,725 + $2,142,887 = $3,640,612 $2,755,403 + $3,718,107 = $6,473,510 $8,770,912 + $26,887,109 = $35,658,021 $4,360,109 + $6,750,000 = $11 '1 1 0 ' 109 $2,755,403 + $3,718,107 = $6,473,510 + ($2, 1 00 ,000) ($2,100,000) $15,886,424 + $35,255,216 = $51,141 ,640 19 Attac hment 2 Fund Expenses = Balance (12/31/12) $28,987,109 = $6,670,912 $28,987,109 = $6,670,91 23.0% $9,870 ,000 = $1 ,240,109 . $9,870,000 = $1 ,240,109 $30,000 = $23,531 $1,076,782 = $175,757 $57,000 = $1,873 $530,000 = $68,900 $0 = $409,457 $356,561 = $92,697 $0 = $10 ,340 $2,452,888 = $1 ,187,724 . $4,503,231 = $1,970,27J $28,987,109 = $6,670,912 $9,870,000 = $1 ,240,109 $4,503,23 1 = $1,970,279 ($2, 1 00,000) = . $41 ,260,340 = $9,881 ,30J Revenues & Expenditures Summary Budge t Summary by Fund 2012 Adopt ed Budget General Fund Revenues S A LES TAXES Sales Tax Sales Tax Audit Revenue U RA -Wheat Ridge Cyclery URA-Town Center URA-Walgreens TOTAL SALES TAXES OTHE R TAXES Rea l Property Tax Liquor Occupational Tax Auto Ownership Tax Xce l Fra n chise Tax Telephone Occupation Tax Lodgers Tax Admissions Amusement Tax TOTAL OTHER TAXES USE TAX E S Use Tax -Reta il/Professional Use Tax -Bui lding Use Tax -Auto TOTAL USE TAXES LIC ENSE Amusement Machine License Arborist License Contractors License Liquor License Fee Building Permits Street Cut Permits Cable TV Permits Elevator Inspection Fees Pawn S hop License Fees Business License Fees TOTAL LICENSE Revenues & Expenditures Summary General Fund Revenues 2010 Actual $14,407,882 $223,431 $30,480 $218,382 ~ $14,880,175 $767,180 $66,549 $51,616 $1,272,700 $315 ,965 $467,597 $44.830 $2,986,437 $1,063,221 $503,786 $939.467 $2,506,474 $8,465 $1,785 $108,136 $11,791 $535,148 $157,151 $353,633 $21,210 $10,000 $80.394 $1 ,287,713 20 2011 Adjusted $15,017,400 $325,000 $25,000 $225,000 ~ $15,592,400 $765,000 $60,950 $55,000 $1,200,000 $260,000 $470,000 $44.400 $2,855,350 $1,1 13,200 $450 ,000 $1,000.000 $2,563,200 $8,500 $1 ,700 $90,000 $10 ,000 $400,000 $87,000 $320 ,000 $20,700 $10,000 $73.000 $1 ,020 ,900 2011 Estimated $14,877,895 ... $25~,000 $25 ,000 $210,000 ~ $15,362,895 $775,000 $55,000 $50,000 $1,200,000 $300 ,000 $450,000 $45,000 $2 ,875,000 $900,000 $600,000 $1,000,000 $2,500,000 $8,500 $1,640 $100,000 $10,000 $400,000 $65,000 $345,000 $26,040 $10,000 $72.198 $1,038,378 2012 Adopted $15,225,130 $325,000 $25,000 $210,000 ~ $15,785,130 $775,000 $55,000 $51,000 $1,200,000 $300,000 $450,000 $45.000 $2,876,000 $1,069,000 $659,000 $1,019.000 $2,747,00 $8,500 $1,700 $100 ,000 $10,000 $450 ,000 $80,000 $345,000 $26,880 $10,000 $77.584 $1,109 ,66 ~' '., " ~ C1ty of WheatRLdge 20 7 2 Adopted Budget 2010 2011 2011 2012 Actual Adjusted Estimated Adopted INTERGOVERNMENTAL Cigarette Tax $103,872 $100,000 $100,000 $100 ,000 County Road and Bridge $392,428 $400,000 $350,000 $350,000 Arvada Ridge Redevelopment $100,000 $100,000 $100,000 $100,000 Highway Users Tax $1,006,410 $1,042,361 $990,051 $1 ,024,645 Motor Vehicle Registration $107,634 $107,000 $100,000 $100 ,000 W heat Ridge Fire Radio $29,529 $29,529 $29,529 $29,529 E911 Reimbursements $78 ,910 $0 $80,000 $40,000 Adm . Serves. IT -SIPA $0 $0 $5,000 $0 P&R -Xcel Tree Grant $0 $0 $4,000 $0 P&R -Historic Facilities $0 $0 $0 $25,000 Police-CATPAAuto Theft Grant $107,489 $75,464 $48 ,602 $51,131 Poli ce -Seat Belt Safety Grant $12 ,848 $2,500 $4 ,899 $2 ,500 Police -Drug Overtime Grant $26,420 $7,500 $11,599 $15 ,000 Police -COPS Grant $0 $110,900 $11,453 $128,137 Police -Bryne Grant $45,241 $74,596 $74,596 $32,067 Police -Child Safety Grant $0 $0 $4,902 $0 Police -Ba lli stic Vest Grant $7,700 $8,850 $8,850 $5,250 Pol ice -LEAP Energy Grant $0 $130 ,000 $2,236 $0 Police -Leaf Grant $0 $12,000 $12,000 $12,000 Scientific & Cultu ral Grant $2,272 $2,500 $2,205 $2 ,1 00 Jeffco Tree Grant $21,175 $0 $0 $0 CALPHO Grant $6,000 $0 $0 $0 TOTAL INTERGOVERNMENTAL $2,047,928 $2,203,200 $1,939,922 $2,017,359 SERVICES Zoning Applications $35,653 $25,000 $90,000 $40,200 Planning Reimbursement Fees $1,740 $3,000 $5,000 $3,000 Engineering Fees $4,925 $7 ,000 $5,500 $6 ,500 Misc. Zoning Fees $1,405 $2,000 $1 ,200 $2 ,000 Plan Review Fees $110,467 $140,000 $145 ,000 $135,000 Pavilion/Park Rental Revenue $29,869 $25,000 $29,000 $29,000 Athletics Revenue $118,795 $138 ,395 $135,165 $142,945 Active Adult Center Revenue $218,139 $217,283 $210,000 $210,500 Gen. Prog . Revenue $162,572 $152,760 $164,600 $171 ,556 Anderson Building Revenue $16,491 $15,000 $13,000 $14 ,000 P&R Security Deposits $44,109 $59 ,000 $0 $0 Outdoor Swimming Fees $162,247 $148,000 $160 ,000 $160,000 21 Revenues & Expenditures Summary General Fund Revenues 20 12 Adopted Budge t Police Report Fees Pawn Shop Ticket Fees Sex Offender Registration Poli ce D rug Destruction Fees Police Fees Poli ce Duty Reimbursement TOTAL SERVICES FINE S & FORFEITURES Municip al Court Fines Nuisance Violations Fees Handicap Pa rking Fees Traffic General Other Pa rking No Proof of Insurance TOTAL FINE & FORFEITURES INTEREST Interest Earnings TOTAL INTEREST OTHER Cable Peg Fees Passport Processing Fee Miscell aneous Income TOTAL OTHER Total General Fund Transfers In Fund Balance Carryover Total Funds Ava i lable Revenues & Expenditures Summary General Fu n d Reve nues 2010 Actual $11,412 $22,764 $12,7 20 $475 $3,470 $13.685 $970,938 $110,825 $50,184 $420 $528,183 $80,559 $18,552 $3,720 $18.126 $810,569 $121,697 $121 ,697 $43,607 $6,475 $341,9 18 $392,000 $26,003,931 $0 $9,140,901 $35,144 ,832 "~j~ ~of W heatRl_dge 2011 Adjusted $10,900 $21,000 $10 ,950 $400 $3 ,600 $20,000 $999,288 $115,000 $55,000 $300 $500,000 $90,000 $17,000 $3,500 $20.000 $800,800 2011 Estimated $11,045 $22,000 $9,655 $500 $4,150 $25,000 $1 ,030,815 $130,000 $68,000 $900 $492 ,500 $70,000 $15,500 $1,200 $25 .000 $803,100 $120,000 $150.000 $120,000 $150,000 ----~--~------- 22 $44,200 $7,000 $269,633 $320,833 $26,475,971 $0 $10,333 ,531 $36,809,502 $44,200 $6,000 $350 ,000 $400,200 $26,100,310 $0 $1 1,084,074 $37,184,384 2012 Adopted $8,700 $22,000 $7,000 $4 00 $4,150 $25.000 $981,95 1 $130,000 $68,000 $900 $495,000 $70,000 $15,000 $1,500 $25.000 $805,400 $150 .000 $150,00 $44,200 $6,000 $364.405 $414,60 $26,887' 109 $0 $8,770,912 $35,658,021 "'~ "~ ~ C•ty of WheatRl_dge 20 72 Adop ted Budget General Fund Expenditures 2010 Actual Legislative Leg islative Services ~315,743 ifotal $315,743 City M anager's Office City Manager $227,760 Eco nom ic Development $636,93 1 otal $864,691 Cit y Attorn ey City Attorney ~277,067 otal $277,067 Cit y Cler k 's Office City Cle rk ~1 19,154 otal $119,154 City Treasurer City Treasurer ~33, 166 otal $33,166 Centra l C h a r ges Central Cha rges ~2,308,443 otal $2,308,443 Municipal Court Municipal Court ~684, 106 otal $684,106 23 2011 2011 2012 Adjusted Estimated Adopted ~302,582 ~302,082 ~309,893 $302,582 $302 ,082 $309,893 $255,142 $254 ,340 $252,748 $639,110 $629,673 $466,427 $894,252 $884,013 $719,1 75 ~258,000 ~258,000 ~258,000 $258,000 $258,000 $258,00 ~138,069 ~1 38,069 $138,069 $138,069 ~36,778 ~32,Q08 ~35 ,278 $36,778 $32,608 $35,278 ~2,838,658 ~2,713,083 ~2,669,954 $2,838,658 $2,713,083 $2,669,9 ~723,339 P10,250 P47,291 $723,339 $710,250 $747,291 Revenues & Expenditures Summary Genera l Fu nd Expenditures 2012 Adopted Budget Admi n istrative Services Administration Finance Human Resources Sa les Tax Purchasing and Contracting Information Technology otat C o mmunity Development Administration Planning Building Long Range Planning ll"otal P o lice Administration Grants Community Services Team Communications Crime Prevention Team Records Training and Public Information Patrol Investigations Traffic Enforcement Specia l Investigations Emergency Operations trotal Revenues & Expenditures Summary General Fund Expenditures 2010 Actual $410,811 $2 14,464 $382,424 $197,901 $95,443 ~1.234,234 $2,535,277 $186,283 $192,079 $337,205 S89,082 $804,649 $678,480 $0 $244,544 $700,783 $216,092 $257 ,286 $204,345 $3,756,003 $1,486,133 $345,523 $184,850 ~21 ,870 $8,095,909 24 2011 Adjusted $405,056 $230,892 $409,791 $228,623 $103,135 ~1.269,620 $2,647,117 $243,877 $213,562 $343,764 S154,360 $955,563 $705,019 $421,810 $257 ,083 $759,128 $219,463 $267,552 $250,482 $4,046,453 $1,785,555 $348,508 $0 ~23,515 $9,084,568 '~ 'I ~of WheatRl_dge 2011 Estimated $378,876 $230,892 $431,737 $228,085 $120,632 ~1.249,900 $2,640,122 $200 ,575 $210,941 $305,008 S153,463 $869,987 $702,769 $431 ,280 $257 ,083 $759 ,101 $217,463 $267 ,552 $249 ,576 $4,042 ,260 $1,781 ,520 $348 ,508 $0 ~21,915 $9,079,027 2012 Adopted $382,745 $238,328 $490,806 $233,051 $121,817 ~1,894,365 $3,361,11 2 $235,812 $223,181 $370,335 S102,856 $932,1 $731,015 $219,771 $260 ,019 $771 ,577 $297,647 $271 ,758 $228 ,517 $3,900,533 $1,895,178 $363,901 $0 S12,195 $8,952 ,111 "~ ~I ~ C1ty of WheatRi_,dge 2010 Actual Public Works Administration $149,400 Engineering $888 ,360 Operations ~2.285,182 rrotal $3,322 ,942 Parks and Recreation Administration $206,802 Recreation $252,962 Parks Maintenance $1,249,140 Forestry $286,869 Natural Resources $210,745 Anderson Building $65 ,920 Athletics $179,071 General Programs $226,252 Outdoor Pool $159,410 Active Adult Center $487,246 Historic Facilities $0 Faciliti es M a intenance ~375,021 otal $3,699,438 Total General Fund $23,060,585 Transfers $1,000,000 Total With Transfers $24,060 ,585 25 20 12 Adopted Budget 2011 2011 2012 Adjusted Estimated Adopted $154,227 $154,227 $156,308 $1 ,065,284 $1,067,539 $1 ,001,931 ~3,280,582 ~3.280,582 ~3.241,133 $4 ,500,093 $4,502,348 $4 ,399,37 $230,452 $223 ,584 $226,445 $275,603 $211,292 $200,860 $1,368,026 $1,311,962 $1,365,151 $274 ,114 $290,658 $328,433 $246,259 $239,904 $269,351 $88,954 $76,143 $84,510 $222,995 $178,068 $229,423 $230,077 $226,056 $244,276 $207,310 $182,809 $250,864 $699 ,971 $639 ,89 1 $555,239 $0 $0 $68,001 ~444,443 ~438,668 ~548, 116 $4,288,204 $4,019,035 $4,370,66 $26,667,223 $26,148,624 $26,887 ,10 $2,265,000 $2,265,000 $2,100,00 $28,932,223 $28,413,624 $28,987,10 Revenues & Expenditures Summary General Fund Expe nditures 2012 Adopted Budget City of heat Revenues & Expenditures Summary General Fund Expenditures 26 ... 'J l ~of WheatR.Ldge idge 'I j ( 'l¥ -Ycityof Wheat Ri.__dge Recreation Center Fund About Recreation Center Fund The Wheat Ridge Recrea t ion Center is a state-of-the-art facility located in the heart of Wheat Ridge, that also ser ves as a business conference center. The Recreation Center Fund was established through voter approval of a ballot quest ion to increase the sales and use tax rate in November of 1997. The fund was approved for the construction and operation of a public recreation center with activities for all ages . Facilities at the Recreation Center include an indoor warm water leisure pool, indoor lap pool, indoor walk/run track, gymnasium, aerobics room, weight training area, racquetball courts, climbing wall, and meeting/banquet facilities. The 1/2% retail sales and use tax rate imposed by the City was effective January 1, 1998 and was terminated in March 2002 when a total of $12,350,000 had been raised . 2010 2011 Actual Adjusted BEGINNING FUND B ALANCE $2,027,083 $1 ,743,825 REVENUES Facil ity Operation s $1 ,6 5 0 ,0 35 $1 ,841 ,296 Aquatics $87 ,059 $7 0 ,380 Fitness $155 ,950 $19 3,559 Interest $60 ,96 7 $4 3 ,700 Miscellaneous $2 ,764 $0 OTAL REVENUES $1 ,956,775 $2 ,148 ,935 EXPENDITURES Fa cility Operati o ns $1 ,279 ,168 $1 ,3 6 9 ,62 7 Aquati cs $601 ,7 08 $641 ,762 Fitness $276 ,885 $354 ,696 Marke ting $82 ,27 3 $99 ,303 li"OTAL EXPENDITURES $2,240 ,034 $2,465,388 NDING FU ND BALANCE $1 ,743 ,824 $1 ,427,372 155 Attach ment 3 20 12 Adopted Budget 2012 Budget Highlights • Replace carpet in main hallway of Recreation Center • Reduce printing cost$ by tran$itioning to two Recreation Activity Guides per year, instead of three • Replace fitness bikes in HJ:dloa.ru Estimated Adopted $1,743,825 $1 ,497,72 $1 ,800,490 $1 ,822,000 $84,137 $85 ,000 $164,600 $1 90 ,887 $45 ,000 $45 ,000 $0 $0 $2,094,227 $2,142 ,8871 $1 ,29 8 ,096 $1 ,367 ,901 $624 ,123 $64 2 ,042 $323,983 $346 ,443 $94,6 15 $96 ,5 02 $2,340,817 $2 ,452,88 $1,497,235 $1 ,187,72 Recreation Center Fund Departm ent Summary 2012 Adopted Budget Recreation Center Fund Staffing and Financial Summary 2009 2010 Authorized Authorized Facility Operations 8 8 Aquatics 4 4 Fitness 1 1 Marketing 0.5 0.5 fToTAL 13.5 13.5 2010 2011 Actual Adjusted Personnel Services $1,510,782 $1,648,152 Materials & Supplies $181 ,320 $231,894 Other Services & Charges $517,926 $569,042 Capital Outlay $30,006 $16,300 ~OTAL $2,240,034 $2,465,388 Total 2012 Budget by Object Other Services & Charges 23% Materials & Supplies 10% Recreation Ce nter Fund D epartment Summary Capital Outlay 1% Personnel Services 66% 156 '. l ( ~of WheatRi..__dge 2011 2012 Authorized Adopted 8 7 4 4 1 1 0 .5 0.5 13.5 12.5 2011 2012 Estimated Adopted $1 ,590 ,976 $1,620,411 $216,830 $234,014 $524,011 $563 ,463 $9,000 $35,000 $2,340 ,817 $2 ,452,88~ Recreation Center Fund Total Budget by Program Facility Operations Aquatics Fitness Marketing ~OTAL Fitness 14% Aquatics 26% 2010 2011 Actual Adjusted $1 ,279,168 $1,369,627 $601,708 $641 ,762 $276,885 $354 ,696 $82,273 $99 ,303 $2,240,034 $2,465,388 Total 2012 Budget by Object Marketing 4 % 157 2012 Adopted Budget 2011 Estimated $1,298,096 $624 ,123 $323 ,983 $94 ,615 $2,340,817 2012 Adopted $1,367,901 $642,042 $346,443 $96,502 $2 ,452,88~ Facility Operations 56 % Recreation Center Fund Department Summary 20 7 2 Adopted Budget RECREATION CENTER FUND PROGRAMS Facility Operations Aquatics Fitness Marketin g .... t. ' ( ~of WheatRl_dge DID YOU KNOW Since the Wheat Ridge Recreation Center opened on February 21 , 2000, more than 3,700,000 patrons have utilized the facility? Facility Operations 64-602 City of Wheat Ridge Fiscal Year 2012 Annual Budget Facility Operations Overview Operate and manage 70,000 square-foot Recreation Center; that includes processing activity registration, facility and park rentals, pass sales, point-of-sale items, facility maintenance and tours Provide information services for aquatics, general programs, fitness, therapeutic recreation, youth and adult athletics, and teen programs Coordinate and schedule rental usage of center community rooms and park shelters and pavilions 2011 Achievements Increased on-line registration usage by 15% from previous year Implemented facility fee increases based on market analysis and trends Increased participation in Kids Nite Out Program for 8-13 year-olds Completed comprehensive cleaning offacility Resurfaced all hard wood floors, repaired tile and grout in pool and locker rooms, Monster vacuumed all pool vents, retained woodwork in lobby Painted interior and exterior of the Recreation Center, as needed Installed two additional security cameras Implemented new gift card program as a convenience for customers and to increase revenue Installed new front desk entryway for improved security Upgraded Rec Trac software Revised rental room rates and packages as a marketing strategy to increase rental usage and revenue Continued frequently asked questions poster program as a method of providing better customer service information 2012 Objectives Promote room rental packages to increase revenue Increase participation in Kids Nite Out program Revise vending services to promote healthy choices and increase revenue Increase participation in the SilverSneakers program Upgrade recreation registration program 158 ;r/7 Jt.'c'ity of WheatRl._dge Facility Operations Staffing and Financial Summary 2009 Authorized Facility Operations Sprv 1 Facility Assistant 3 Recreation Support Technician 1 Office Technician 0 Custodian 2 Facility Maintenance Technician 1 [oTAL 8 2010 Actual Personnel Services $677,393 Materials & Supplies $71 ,3 43 Other Services & Charges $506,024 Capital Outlay $24 ,408 ~OTA L $1,279,168 2010 Authorized 1 3 1 0 2 1 8 2011 Adjusted $718,401 $85,960 $548 ,966 $16,300 $1 ,369,627 Total 2012 Budget by Object Capi tal Outlay 3% Materials & Supplies 6% 159 20 7 2 Adopted Budget 2011 2012 Authorized Adopted 1 1 3 3 1 1 0 0 2 1 1 1 8 7 2011 2012 Estimated Adopted $704,346 $702 ,679 $77 ,500 $84 ,160 $507,250 $546 ,062 $9 ,000 $35 ,000 $1 ,298,096 $1 ,367,9011 Facility Operations 64-602 20 12 Adopted Budget RECREATION CENTER FUND PROGRAMS Facility Operations Aquatics Fitness Marketing ~. j ( ~of WheatRl_dge DID YOU KNOW The Wheat Ridge Recreation Center Aquatics program offers thirty-one aqua exercise classes a week? Aquatics 64-604 Aquatics Overview City of Wheat Ridge Fiscal Year 2012 Annual Budget Provide a variety of programs and services to all ages and for all swimming abilities Provide a safe and fun environment for recreational swimming and quality programming Maintain aquatic facilities, schedule aquatic programming, and educate the public Maintain safety, guest relations and Learn to Swim program Offer programs for certification in Lifeguard Training, Water Safety Instruction, CPR and First Aid, AED and Community First Aid 2011 Achievements Offered training to aquatic staff which included patron awareness and emergency response Provided aquatic safety handouts to the community Worked cooperatively with the community swim teams to assist them with development and growth Continued the development of aquatic programs Developed the Star Guard program, an aquatic staff retention plan 2012 Objectives Continue to develop employee training to help to identify the customer's needs and to facilitate safety Investigate industry trends and programming to increase revenue Investigate ways to reduce operation costs while continuing to maintain high safety levels and a clean environment Work with community groups to provide aquatic programming and safety education Implement program fees based on market analysis and trends 160 "'~·~ ~of Wheat:Rl_dge Aquatics Staffing and Financial Summary Recreation Supervisor Pool Manager ITo TAL Personnel Services Materials & Supplies Other Services & Charges C apital Outlay fiorAL Materials & S upplies 10% 2009 2010 Authorized Authorized 1 1 3 3 4 4 2010 2011 Actual Adjusted $538 ,556 $561,846 $54 ,346 $67,196 $8 ,806 $12,720 $0 $0 $601,708 $641,762 Total 2012 Budget by Object Oth er Services & Charges 2% 16 1 20 7 2 Adopted Budget 2011 Authorized 1 3 4 2011 Estimated $548,438 $65,000 $10,685 $0 $624,123 Servi ces 88% 2012 Adopted 1 3 4 2012 Adopted $564,267 $67 ,155 $10,620 $0 $642 ,04~ Aquatics 64-604 2012 Adopted Budget RECREATION CENTER FUND PROGRAMS Facility Operation s Aquatics Fitness Marketing ~-~, ~of WheatR.l__dge DID YOU KNOW The Pilates Reformer program has an average of 189 participants each week? Fitness 64-605 Fitness Overview City of Wheat Ridge Fiscal Year 2012 Annual Budget Coordinate comprehensive fitness program including: fitness classes/instructors, personal trainers, weight room attendants, Pilates/Yoga instructors, prenatal exercise, acupuncture, massage, physical therapy, specialty training instructors, well ness classes, and all fitness/well ness programming Provide a high quality of fitness and well ness recreation programs to participants pursuing community health, wellness, and recreational activities that encompass adult, older adult, teen and youth classes Offer the Silver Sneakers program for members of Kaiser, PacifiCare and Humana health plans Provide programming for evolving fitness trends Offer Cancer Fit program for participants with past or present cancer diagnosis 2011 Achievements Improved the variety and schedule of drop in fitness classes based on customer fe e dback and attendance Expanded massage program capacity by hiring additional staff Implemented indoor cycling program Encouraged fitness beginning at a young ag e by adding preschool fitness program opportunities Hosted the Silver Sneakers Colorado Conference at the WRRC. Instructors obtained training and continuing education credits in th e Silver Sneakers program 2012 Objectives Increas e youth fitness programming to better serve youth in our community Continue using customer service fe edback and attendance records to improve and evaluate fitness class program variety and sc hedule changes Work with the City Well ness Committee to increase the quality and availability of fitness and well ness opportunities for City Employees, including program s, contests, and seminars 162 :r? --Vcity of Wheat R.l._dge Fitness Staffing and Financial Summary Recreation Coordinator Recreation Supervisor tfoTAL Personnel Services Materials & Supplies Other Services & Charges Capital Outlay [orAL Materials & Supplies 8% 2009 2010 Authorized Authorized 1 1 0 0 1 1 2010 2011 Actual Adjusted $259,653 $330 ,675 $10,023 $20,820 $1,611 $3,201 $5,598 $0 $276,885 $354,696 Total 2012 Budget by Object Other Services & Charges 1% 163 Personnel Services 91% 2012 Adopted Budget 2011 Authorized 1 0 1 2011 Estimated $300,962 $19,820 $3,201 $0 $323,983 2012 Adopted 0.5 0.5 1 2012 Adopted $315 ,602 $27,690 $3,151 $0 $346,44~ Fitness 64-605 20 7 2 Adopted Budget RECREATION CENTER FUND PROGRAMS Facility Operations Aquatics Fitness Marketing "'\ j ( ~of WheatRl__dge DID YOU KNOW Due to the sophisti- cated presses used in printing the Parks and Recreation Gui de, the cost to produce Guide in color is the same as producing it in black and white? Marketing 64-607 Marketing Overview City of Wheat Ridge Fiscal Year 2012 Annual Budget Oversee production of the Parks and Recreation Activities Guide three times a year, which is mailed to 23,000 residents and distributed to a total of 1 0,000 people visiting the Recreation Center, City Hall, Active Adult Center, and other parks and recreation facilities Develop strategies to market Parks and Recreation facilities, programs and classes including those offered at the Recreation Center Produce printed and electronic communications materials about Parks and Recreation facilities, programs and classes including the Activities Guide, brochures and flyers Establish contacts with the media and write public service announcements and articles promoting Parks and Recreation facilities, classes and programs Produce ads that market Parks and Recreation programs 2011 Achievements Investigated and set-up new flip magazine format for Activities Guide on the website Worked with the Welcome Wagon program to promote the Recreation Center Produced posters, flyers and news releases for more than 150 programs and activities Initiated discount marketing coupon campaigns to bring new people into the center 2012 Objectives Update brochures and other literature to reflect the Recreation Center's state-of-the-art status Create new marketing materials for children's classes and services Develop marketing campaigns to promote awareness of Wheat Ridge Recreation Center services to new, potential customers 164 "\ 4 ~ ~of WheatRl__dge Marketing Staffing and Financial Summary 2009 2010 Authorized Authorized Marketing Coordinator 0.5 0.5 ITo TAL 0 .5 0.5 2010 2011 Actual Adjusted Personnel Services $35,180 $37 ,230 Materials & Supplies $45,608 $57 ,918 Other Services & Charges $1 ,485 $4 ,155 Capital Outlay $0 $0 ITo TAL $82,273 $99,303 Total 2012 Budget by Object Materials & Supplie 57% Other Services & Charges 4% 165 2012 Adopted Budget 2011 Authorized 0.5 0 .5 2011 Estimated $37,230 $54 ,510 $2 ,875 $0 $94,615 Personnel Services 39% 2012 Adopted 0 .5 0 .5 2012 Adopted $37 ,863 $55,009 $3,630 $0 $96,50~ Marketing 64-607 ~. j ( 20 7 2 Adopted Budget ~of Wheat Riege idge 166 Recreation Center 20 12 Proposed Budget Recreation Center-Facilities 64-602 2010 2011 Actual Adjusted Account Name/Detailed Explanation Budget Budget 602 Staff Salaries & Wages 326,787 331,663 610 Overtime & Premium Pay 5 ,330 7,587 614 Standby Pay 8,367 8,346 617 Temporary Personnel -Hourly 205,624 223,952 619 Temporary Personnel -Non Hourly 0 0 620 FICA Expenses Employer 32,218 35 ,436 622 Medical/Dental Insurance 78,337 89,863 625 Medicare Portion FICA 7,535 8,287 630 CCOERA Retirement 13,195 13 ,267 640 Outside Personnel Services 0 0 I PERSO NN EL SERVICES $677,393 $718,401 651 Office Supplies 2 ,050 4 ,000 654 Photocopy /Printing 0 0 655 Postage Costs 388 540 660 Operating Supplies 68 ,905 81,420 663 Hazard Waste Dispos al 0 0 I MAT ERIA LS & SUPPLIES $7 1,343 $85,960 702 Conference/Meeting 536 650 704 Contractual Services 66 ,122 86 ,190 706 Dues, Books , Subscriptions 1 74 150 728 Training 4,095 2 ,026 730 Uniforms & Protective Clothing 3 ,527 1 ,800 740 Auto Mileage Reimbursement 1 '163 1,300 755 Computer Software 331 500 758 Rentals and Lease s 1,475 2 ,160 760 Utilities 329,241 342,240 774 F acility Repair/Maintenance 79 ,545 88,000 77 6 Other Equipment Maintenance 19,815 23,950 799 Misc. Services & Charg es 0 0 I OTHER SERVICES & CHARGES $506,024 $548,966 802 Office Furniture & Equipment 0 0 803 Tools and Work Equipment 0 0 809 Other Major Equipment 12,344 16 ,300 812 Building Improvements 12,064 0 t CAPITAL OUTLAY $24,408 $16 ,300 jDEPARTMENT ACCOUNT TOTALS: $1 ,279,1 68 $1,369,627 280 Lin e Item A cco unts . ' . ' ·vc ~· _ _Yr:ityo Wheat~dge 2011 2012 Estimated Proposed Budget Budget 315,000 301 ,371 6 ,000 7 ,581 8,346 8 ,34E 240,000 253,934 0 0 35 ,000 34,899 80,000 76 ,204 8 ,000 8,283 12 ,000 12 ,055 0 0 $704,346 $702,679 2,000 3 ,30( 0 c 500 540 75 ,000 80 ,32C 0 0 $77,500 $84 ,160 300 650 85,000 92 ,606 150 150 1,500 2,026 2,200 2 ,280 1 ,200 1 ,30( 400 50( 1 ,500 2, 16C 320 ,000 342 ,24C 80,000 85 ,200 15,000 16 ,950 0 0 $507,250 $546,062 0 0 0 0 9,000 19,000 0 16,00C $9,000 $35,000 $1,298,096 $1,367,90 1 \ I ..... ~ City of ?WheatRi9ge ITEMNO:~ DATE: November 28, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 52-2011 - A RESOLUTION AMENDING THE FISCAL YEAR 2011 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $20,033.19 FOR THE FOOTHILLS ANIMAL SHELTER SPECIAL ASSESSMENT 0 PUBLIC HEARING D BIDS/MOTIONS ~ RESOLUTIONS QUASI-JUDICIAL: ISSUE: 0 ORDINANCES FOR 1sT READING 0 ORDINANCES FOR 2N° READING D YES ~ NO _O~ail City Manager Entities in Jefferson County are receiving a special assessment request from the Foothills Animal Shelter. Wheat Ridge's special assessment is in the amount of $20,033.19. The special assessment is required in order to continue operations of the shelter through the end of2011. The special assessment is required due to unknown capital costs and actual costs to operate the new facility. PRIOR ACTION: City Council approved $27 ,932 in funding during the 2011 budget process. FINANCIAL IMPACT: The supplemental budget appropriation will come from the general fund undesignated reserves. BACKGROUND: The Foothills Animal Shelter serves as Jefferson County's animal shelter, providing essential animal welfare services to eleven entities residing in the County. The Foothills Animal Shelter special assessment is the result of a budget deficit in the amount of $3 72,000 . The budget deficit V :\Forms\CAFtemplate Council Action Form November 28, 2011 Page 2 . . . is the result of increased capital and operational costs in running the new facility. In development of the 2011 budget, the Board of Directors identified the possibility of needing a special assessment if operational costs continued to increase. The leadership team at F AS has done an excellent job in diversifying the shelter revenue base as much as possible and they will continue to look at new revenue sources in 2012. However, because of the difficulty in budgeting for expenses tied to capital needs and increased service levels in 2011, there is a gap between expenditures and revenues. In October, the Board of Directors decided to move forward with the special assessment in order to address the budget gap. The special assessment totals $3 72,000 spread among eleven entities, which will provide 27% in additional revenue. The special assessment combined with the City's annual assessment will bring the City's contribution to $47,965.19 for 2011. Included with this CAF is a memorandum from the Police Department outlining the services the City receives from FAS. As part of the 2012 FAS adopted budget the City's annual assessment will be $29,050. It is likely that a special assessment in the amount of $20,250 will be required based on the approved budget. In December 2011, the Board of Directors will be meeting with the City Managers from Jefferson County cities to discuss the status of a county-wide Dog Licensing IGA approved in 2007 . In 2008, City Council approved an amendment to the IGA allowing use of excess dog licensing revenue to fund operational expenses; however, Jefferson County did not approve the IGA amendment. It is our understanding that the Jefferson County Commissioners want to reopen the original IGA and discuss the funding formula. Therefore, the FAS Board of Directors will be working to resolve this IGA issue by the end of the first quarter in 2012. RECOMMENDATIONS: None RECOMMENDED MOTION: "I move to approve Resolution No. 52-2011 -a resolution amending the Fiscal Year 2011 General Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $20,033.19 for the Foothills Animal Shelter Special Assessment." Or, "I move to postpone indefinitely Resolution No. 52-2011 -a resolution amending the Fiscal Year 2011 General Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $20,033.19 for the Foothills Animal Shelter Special Assessment for the following reason(s) " REPORT PREPARED BY: Heather Geyer, Administrative Services Director/PIO Dan Brennan, Chief of Police Council Action Form November 28 , 2011 Page 3 ATTACHMENTS: 1. Resolution No. 52-2011 2. Foothills Animal Shelter Special Assessment Invoice 3 . Memorandum from the Police Department CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 52 Series of 2011 TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2011 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $20,033.19 FOR THE FOOTHILLS ANIMAL SHELTER (FAS) WHEREAS, the City Council recognizes the important role that the Foothills Animal Shelter plays in provid ing animal welfare services to the City of Wheat Ridge and Jefferson County, and WHEREAS, the 2011 Special Assessment is required in order to continue to provide quality services at the animal shelter; and WHEREAS , the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a Resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: A. The City Council authorizes the transfer of $20,033 .19 from the general fund undesignated reserves to account number 01-203-700-721 and amending the 2011 fiscal year budget accordingly. DONE AND RESOLVED this 28th day of November 2011. Jerry DiTullio, Mayor ATTEST: Michael D. Snow, City Clerk Attachment 1 DATE : SUBMITTED TO : RE : AMOUNT: DUE: INVOICE October 21, 2 011 Patrick Goff, City Manager City of Wheat Ridge 7500 W . 29th A v enue Wheat Ridge, CO 80033 Footh i ll s An imal Shelter 2011 Special Assessment November 21, 2011 PLEASE REMIT PAYMENT TO : Footh i ll s Animal Shelter 580 Mcintyre St. Golden, CO 80401 ATTN : Heather Cameron THANK YOU FOR YOUR SUPPORT OF FOOTHILLS ANIMAL SHELTER! Attachment 2 • City of _?Wheat&_dge ~OLICE DEPARTMENT TO: THROUGH: FROM: DATE: SUBJECT: Background Memorandum Mayor Jerry DiTullio and City Council Patrick Goff, City Manager r ~ Daniel Brennan, Chief of Police ~ Joe Cassa, Support Services Division Commander Mary McKenna, Community Services Supervisor November 15, 2011 Staff Report: Foothills Animal Shelter Special Assessment 201112012 The Foothills Animal Shelter (FAS) is located at the Jefferson County Fairgrounds. The shelter is a facility consisting of 33 ,000 square feet and serves as a community resource, providing a variety of animal services to include adoption, low-cost spaying/neutering, micro-chipping, vaccination clinics and sale of the mandatory dog licenses. Through an Intergovernmental Agreement with the Cities of Arvada, Golden, Lakewood, Westminster, Wheat Ridge, and unincorporated Jefferson County, a variety of animal services, along with the impoundment of animals are provided. Services Provided to the City The City of Wheat Ridge impounds an average of 300 animals each year, and as of September, 2011, the City has impounded 216 animals. There are additional services provided as a result of the IGA. These services include: • The safe housing of lost, found or stray animals impounded by Police Department Personnel. Authorized Police Department personnel have access to the facility 2417 for after-hours impoundment. • Emergency sheltering of animals in the event of a catastrophic event. • Cases with mass impounds/cruelty/hoarding of animals. • Protective custody holds-These generally relate to situations where the animal and/or owner are not at fault when the animal has been impounded. Car accidents, a fire at a dwelling, mental health holds or situations involving domestic violence are good examples. The animals are impounded by agency personnel and there is no cost to the owner. Attachment 3 Staff Report: 'Foothills Animal Shelter Special Assessment 2011/2012 November 15 , 2011 Page 2 • Police Holds -Examples include evictions or arrests of people on non-animal criminal charges. When an animal is impounded under these circumstances, the owner of the animal is responsible for all impound and daily fees incurred at the shelter. • Court Holds -An example is when the animal owner has been issued a summons on animal related charges; the animal is impounded and held at the shelter until the court rules on the disposition of the animal. If the owner is found guilty, the shelter fees are assessed and included in restitution. • Disposal and cremation of deceased domestic or wildlife animals brought to the shelter by agency personnel. • Foothills Animal Shelter provides a list of after-hours veterinary resources to agencies. This is included in the assessment fees paid. Services are contracted through Foothills Animal Shelter. Wheat Ridge Animal Hospital is used by the Police Department for emergent care. The Foothills Animal Shelter provides invaluable resources and services to the City, the Police Department, and the community we serve. It would be cost prohibitive for the City to provide these services to citizens, and there are no other shelters in Jefferson County that would provide these diverse services. JC/ck .,.~A~ ~ ~ "' City of • ~WheatR!__dge ITEMNO: 5. DATE: November 28,2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO ACCEPT RIGHT-OF-WAY AT 7405 WEST 38TH AVENUE D PUBLIC HEARING 12?] BIDS/MOTIONS 0 RESOLUTIONS ISSUE: D ORDINANCES FOR 1 ST READING 0 ORDINANCES FOR 2ND READING D YES City Manager A new Chase Bank is being built on 38th A venue, east of Wadsworth Boulevard, on the property that previously hous ed the Blockbuster Video store. To provide streetscape improvements in front of the new bank, 3 Y2 feet of additional street right-of-way is being dedicated to the City. PRIOR ACTION: None FINANCIAL IMPACT: None BACKGROUND: Chase Bank has purchased the old Blockbuster Video property at 7405 West 38th Avenue and is building a new facility. To provide the streetscape recommended in the City Streetscape Design Manual, an additional 3 Y2 feet of right-of -way must be deeded to the City. RECOMMENDATIONS: Staff recommends that the deed be accepted by the City. RECOMMENDED MOTION: "I move to accept 3 Y2 feet of right-of-way at 7405 West 381h Avenue from Wheat Ridge 08 A, LLC." V :\Forms\CAFtemplate Council Action Form November 28,2011 Page 2 ... . . Or: "I move to postpone indefinitely the acceptance of the 38th Avenue right-of-way from Wheat Ridge 08 A, LLC for the following reason(s) " REPORT PREPARED B Y ; Tim Paranto, Director of Public Works ATTACHMENTS: 1. 38th A venue deed 2. Site plans 3. ROW WARRANTY DEED Location : 740 5 W. 38"' Ave. Wheat Ridge, CO 80033-46 13 WITNESSETH THAT WHEAT RIDGE 08 A, LLC, a Colorado Limited Liability Company, whose address is 12411 Ventura Blvd., Studio City, CA, 91604, for the consideration of Ten and 00/100 dol- Jars ($10.00), in hand paid, acceptance , sufficiency, and receipt of which is hereby acknowledged, do he- reby grant, bargain, sell, and convey unto the City of Wheat Ridge, a municipal corporation in the State of Co lorado, whose address is 75 00 West 29th A venue, Wheat Ridge, County of Jefferson , State of Colo- rado, 80033, the following real property situate, lying and being in the City of Wheat Ridge, County of Jefferson, State of Colorado, to wit: A portion of Lot 7 of Block I of Wheat Ridge Marketplace Subdivision as recorded at Reception No. F0156207 in the official records of the County of Jefferson, State of Colorado, lying within the SEY. of Section 23, Township 3 South, Range 69 West of the 6th Principal Meridian, City of Wheat Ridge, County of Jefferson, State of Colorado, more particularly described as follows: Beginning at the Southwest corner of said Lot 7; Thence along the west line of said Lot 7, North 00°21'37" West, 3.50 feet; Thence leaving said west line, parallel with the south line of said Lot 7, North 89°38'23" East, 215.76 feet to the east line of said Lot 7; Thence along said east line, South 00°21'37" East, 3.50 feet to the south line of said Lot 7; Thence along said south line, South 89°38'23" West, 215.76 feet to the Point of Beginning. NOTE: All bearings are relative to one another and are based on the bearing of the SOUTH line of theSE Y. of said Section 23 being N89°38'23"E. Said tract contains 755 square feet (0.017 acres) more or less. Said tract to be used as: Right-of-Way Also known by street and number as : 74 05 W. 38th Ave ., Wheat Ridge, Co lorado, 80033 . With a ll its appurtenances, and warrant the title to the same subj ect to easements, ri ghts of way and restrictions of record, if any. Signed this )lA day of 01/11> llV>"{,, 20 II. For: Wheat Rid ge 08 A, LLC , a Colorado L imited Liability Company STATE OF COLORADO )ss. ~:V COUNTY OF JEFFERSON ) / j'lt'r. The foregoing instrument was acknowledge~e me thi s_ day of ___ , 20 I I , by Alan C. Fox as Presiden / / My com miss ion expires:~---· Witness my hand and official seal. / .. "'_.., .. '/ SEAL Notary Public Lauren McClelland 12411 Ventura Blvd., Studio City, CA 91604 The drafter of this description is Frank M. Zwolinski, P.L.S., prepared on behalf ofCLC Associates, Inc., 8480 E. Orchard Rd., Suite 2000, Greenwood Village, CO 80111 and is not to be construed as representing a monumen ted land survey. Attachment 1 STATE OF CALIFORNIA COUNTY OF LOS ANGELES On October 27, 2011, before me, Lauren McClelland, Notary Public, personally appeared Alan C. Fox, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. NOTARY SEAL 0 z w t!l w .J ! 9 ~ a 00'1'~0,0:1 .:JO 3 .1.V.l.S 'N OS ~3.:J.:J3r JO A .1.NnO:J 3EI OI ~ J.V3H" .:JO AJ.I O ~N nl.;i J..S~I.:J 'NOISIJ\IOBnS 3::lV ,dD:>I ~"""II'ol 3~0 1 ~ J."'3H M 'l )100 ,8 l. J.O, "31\'<t H~8 8 "I.\ SOvL. ~'<t )IN 'o'8 3 S'o'H:J SJ..N3"""0000 N OIJ..O n tUS N OO ~ & I X i ~ ~ i l g ~ 55§1 ~= ~ ~ ~~~~!II i! i! ~ ~ ~ ~ .. ,.,.,.,n• .. o ::U 'I ''H• ••n• .,..,,, .. , : ! I ~~~~ I I I ,i o00 I I I I I I I I I I I I I I I J:J ,-I 11 _!~-----~•~~-----------------! I . ___..-----------5-Ei-3-P:::rv a 3 ~'VH 5 '.l.S I X 3 g ~ ; ----------------------r---------~~----------,~, ------------~~--1 I r,i \ . I I' t 0 ~ M u N ..., c 4» E .c u ~ ..., ..., ct LL <( I (J) __ I_--- R =3' N N WEST 38TH AVENUE --I ----(9 5 R.O.W.) ----. ·- 0 0 ----- Attachment 3 ~ 4 ~ .. ~ ~ r City of :_rWheatR@ge ITEM NO:~ DATE: November 28, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE: A MOTION TO APPROVE PAYMENT TO TI TRAINING IN THE AMOUNT OF $40,960 FOR A DECISIONAL SHOOTING SYSTEM FOR THE POLICE DEPARTMENT D PUBLIC HEARING ~ BIDS/MOTIONS D RESOLUTIONS QUASI-JUDICIAL: ISSUE: D ORDINANCES FOR 1ST READING 0 ORDINANCES FOR 2N° READING D YES City Manager In February of2009 the police department requested funds from the Edward Byrne Justice Assistance Grant for the purpose of purchasing a use of force simulation system that would allow police officers to safely practice force options. Such a system is often called a Decisional Shooting System. PRIOR ACTION: The City Council was notified of receipt ofthe grant on May 19 ,2009 by memo. The awarded amount was $41,022.50. The time frame to u se the grant funds was four years. The police department included these funds for use in the 2011 budget. FINANCIAL IMPACT: $40,960 would be paid to Ti Training for the system and that money would be reimbursed by the grant for a net financial impact of $0.00. BACKGROUND: A police officer must make decisions regarding the use of force in a difficult and rapidly evolving environment. Training on the use of firearms as well as less lethal force options is constrained by the danger posed to students attempting to practice on one another. Fireanns training occurs at the range while arrest control training occurs in a gym making an integrated training environment difficult. The same target or training partner cannot be effectively used for Council Action Fonn November 28, 2011 Page 2 a wide range of force options to include verbal skills, control and compliance techniques, electronic control weapons such as TASER's and deadly force. To address this, simulation systems have been developed that allow officers to experience scenario training that incorporates all use of force options. Officers view a scenario on the screen that is controlled by an instructor. The simulated scenarios change depending on the officer's use of any particular force options. These systems allow officers to experience realistic use of force situations in a safe, controlled learning environment. The Wheat Ridge Police Department recognizes the need to train its officers so that they have regular practice in making split-second use of force decisions. A Request for Proposal resulted in four companies responding. A review team of three use of force instructors chose the proposed system offered by Ti Training of Golden, Colorado. The proposed system offers training in a wide range of the use of force options available to WRPD officers. Attached is the price proposal of the base system and those options needed to tailor the system to WRPD policies and practices. RECOMMENDATIONS: It is recommended that the Council approve the expenditure of $40,960 out of 01-202- 800-809, Grants/Major Equipment to be reimbursed by the Byrne Grant. RECOMMENDED MOTION: "I move to approve payment to Ti Training, Golden, Colorado , in the amount of $40,960 for a Decisional Shooting System." Or, "I move to deny payment to Ti Training, Golden, Colorado, in the amount of $40,960 for a Decisional Shooting System for the following reason(s) " REPORT PREPARED/REVIEWED BY: Dave Pickett, Lieutenant Daniel Brennan, Chief of Police ATTACHMENTS: 1. Ti Training Pricing Proposal 2. Proposal Bid Sheet Pricing Proposal For: Police Department Attn: Lt. Dave Pickett Ti Training Corp. 14998 West 6th Ave Suite 500 Golden, CO 80401 Kila Otte Kila@Titraining.com 1.800.634.1936 X 207 303-414-3556 Fax Attachment 1 "Th e St r o ngest E leme nt in Trai nin g" The Stron.g('.'il E!eJnent in Training 1~,.:,:-_; -··· C<)t'P ' .·:! • . ! !J . CONTRACTOR INFORMATION FULL LE GAL FIRM /COMPANY NAME : T i Trai nin g Corp. BUSINESS STREET ADDRESS : 14998 W es t 6t h Ave. Suite 500 Golden, CO 80410 BUS INESS MAILING ADDRESS : 14998 Wes t 6th Ave . Suite 50 0 Golden , CO 80410 BUSINESS TE L EPHONE NUMBER: 303-4 14-355 5 BUSINESS FAX NUMBER: 303-414-3556 COUNTY : Jefferson MINOR ITY OW NED : NO ............................................................................. NATURE OF BUSINESS : Design, Mfg., Sales and Maintenance of LE Simulators PRINCIAPALS : NAME : Grego ry Otte TITLE : President NAME: Jo e Mason TITLE : V ice Pres ident NAME : Kila Otte TITLE : Director of Sales ............................................................................. YEARS EST : 2006 FEDERAL TAX ID # 11 -3774326 CCR# X9 HJR5 DUNS# 7806 80802 GSA# GS -35F0127U "The Strongest Element in Training " em 't,Jif'! 19 Corp . Tht1 Strongest Element in Training Training Lab-Portable Use of Force Training System: r---------~--~~----~=---~~~----~~~~----------------.--------------Custom TRAINING LAB Configuration: Windows Profe ssio nal Operating System-wi th Microsoft Office Black OptimaHigh Definition Video Projector HD Projection Screen 6 '11" X 12' Screen Size (16 x 9 Aspect Ratio) BOSE Speaker System . 22' Fl a t Pa nel Instructo r Monitor (Will fit in travel cases) Keyboard & Optical Mouse. All Wires, cables a nd connectors necessary. (25') T wo "S t o rm " Trave l Cases for system and components. Low Light feature, adjustable light co ndition s on any Scenario . Scenario creation so ftware w/ ability to Customize existing Sc e narios . Line scan calibration for laser accuracy. Self calibrating without the need for hand held devices. Operates in ANY light conditions for proper PiP vid eo playback . Scenario and "On-t he-Fly" 3-D Audio. Audio Controls located on Instructor Monitor Customizable Trainee Report Generation. After scena rio debriefing , allows any Microsoft™ material to be viewed . Pi cture in picture (PiP) in full color and audio for viewing on replay. Pause , play, re sta rt and stop functions during scenario play. Slow Motion , Pause, Fram e Forward , Fram e Back con trols on debrief replay . Digital scro lling capabilities in the replay video. Capable of creating scenario "playlist" with save and recall function. Classroom RF keypads can be integrated at no additional cost. Training Scenario Library 400+ native HD scenari os prel oaded. Free HD scenarios (2D and 3D)for the life of the system (15+ each quarter) Professional filming with specia l effects for maximizing training objectives. Skill Builder Sho o ting Drills in Graphic Application s Pre Loaded 5 Year Wa rranty -Includes 24/7 support line and loa ner system. Master Instructor Training *See Training Description Laser/Devices In c luded: 1 Glock 17 Recoil Drop In Kit wi th Laser & 2 Refillable Canister Magazines 1 Dry Fire Laser (for double action guns) 1-O C Laser Ca nister 1 -Fl ashlig ht wi th Filter 1-Baton Branching 1-Taser Laser Weapon with Laser Cartridge ''The Strongest Element in Training'' System Pricing $28,000 r::r:l LW ! · :\.~,; •• g Co r p . Training Lab Requested OPTIONS rT Additional T ASER Laser Weapon with Laser Cartridge Tile StroNgesJ l-.~INJu•n t in Traini11g ri1 Glock 22 Recoil Kit wi th Laser & 2 refillable Canister Magazines Ti : Drop -in Recoil Kit for Long Gun 2 Ca nister Magazines r , 1 Glock Resetting Trigger Kit r fj 2 IR Weapon Mounted Lights r" 1 1911 Singl e Stack Recoil Kit Tii 1 Spnngfield XD Double Stack Gun and Recoi l Kit Ti 1 Additional Surefire G2 Flashlight with Filter r; Additional OC Laser Canister 1'11 Cus!om Scc1nc.Hio Production Onsite with Wheat Ridge PO Total Cost of Options : Training Lab System with Options Master Instructor Train the Trainer Certification Course Training is at the Ti Train ing Academy in Golden, C O (Denver) fo r 3 days: includes: Lunch, a nd Training fo r 3 days (24 Hours) Each month a n open class is h el d a t Ti Training , Golden , CO and Adams CO . can send up to 2 individuals anyti me at no charge . S h ipp in g: T here is no additional charge for shipping . Shipping is FOB destination . Terms : a . Net 30 days from invoice I 2% discount net 10 days b. FOB: Des tinat ion c . Del ivery: 45 days d. Warranty: 5 year from delivery e. Par tial Shipment and/or Partial Invoices are accepted Please note otherwise . f. Screen : Shipped direct from the factory. $1,958 $2,314 $2 ,314 $50 $444 $2 ,3 14 $2,314 $222 $1,030 INC. $12,960 $40 ,960 Included g. Payment cannot be held for training completion . Training dates are set by the end user to accommodate schedule and a re not controlled by Ti Training. h. Ti Training will set up the sys tem but canno t "Insta ll" the sy s tem. Ti Training personnel canno t drill, hang , hardwire or mount any equipment to a Structure . ~---------------------------------------------------------------------------~ ''The Stron2est llement in Trainin!l" u ..... PROJECT: RFP-11-40 DECISIONAL SHOOTING SYSTEM • " • City of • J?'WheatR!__dge DUE DATE/TIME: WEDNESDAY, OCTOBER 12,2011 BY 4 P.M. LOCAL TIME VENDOR LOCATION PROPOSER INFORMATION FORM ACKNOWLEDGEMENT OF ADDENDA ACCEPTS VISA ILLEGAL ALIEN COMPLIANCE REFERENCE AUTHORIZATION FORM FIRM QUALIFICATIONS DETAIL OF PRODUCT SPECIFICATIONS FEE SCHEDULES l: ... m n :::r 3 CD :I ... N Advanced Interactive Training Interactive Systems Inc. Seattle, WA Ann Arbor Ml ,, ,. •. YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES Page 1 of 1 REQUESTED BY: DAVE PICKETT ___. OPENED BY: DENISE WOOD, PURCHASING TECHNICIAN ~~t:l\\ WITNESSED BY: KAREN r:t~' EXECUTIVE ASSISTANT Laser Shot Ti Training Corp Stafford, TX Golden, CO '''·. YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES ~ I~ ." r City of _?Wheat~dge ITEM NO:~ DATE: November 28,2011 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO AWARD RFB-11-38 METAL BUS SHELTERS TO DECAMIL, ORLANDO, FLORIDA IN THE AMOUNT OF $178,750 0 PUBLIC HEARING I:8J BIDS /MOTIONS 0 SOLUTIONS ISSUE: D ORDINANCES FOR 1ST READING 0 ORDINANCES FOR 2ND READING D YES In March 2011, The Colorado Department of Transportation (CDOT) awarded the City a State Funding Advancements for Surface Transportation and Economic Reco very (FASTER) transit grant for purchase and installation of 30 bus stop shelters with supporting fixtures. On October 12 , 2011, five bids were received for the Metal Bus Shelters Project. All bids met the initial bid requirements. The apparent low bidder was Decamil, Orlando, Florida, for the base bid in the total amount of $178,750. Staff recommends awarding the bid to Decamil after evaluating the company's references and experience. PRIOR ACTION: A resolution was approved by City Council in October 24, 201 1 to enter into an Intergovernmental Agreement (IGA) with CDOT authorizing the bus stop shelter project along with a budget appropriation of $360,000. FINANCIAL IMPACT: City Staff will administer the purchase and installation of the shelters and will be reimbursed for 80% of all costs, not to exceed $288 ,000. While the project cost is not expected to exceed the project estimate, any unlikely shortfall will be provided by the City. Project funds have been programmed under the line item titled Minor Street Improvements in the amount of$360,000 in the 2011 Budget Capital In v estme nt Program Fund (CIP), account number 30-303-800-840, to Council Action Form November 28 , 2011 Page 2 ~~'. finance the purchase of the equipment. The project reimbursement will be provided upon completion of the work. BACKGROUND: In November 2010, CDOT initiated a call for projects related to transit improvements to various government agencies utilizing transit funds available for Fiscal years 2010 and 2011. The City submitted an application to provide bus stop shelters and was awarded funding In March 2011. This project will provide the purchase and installation of 30 bus stop shelters throughout the City. The project will replace many of the contractor-owned shelters that were recently removed. The shelter locations have been selected based on highest ridership, available right-of-ways, and those that are s ite ready. These new installations will provide additional transit facilities to the u sers and, therefore, enhance this mode of transportation in the City. Shelter fixtures will include benches, public message space, trash receptacles and schedule holders. Bids for the Metal Bus Shelters were opened on Wednesday, October 12, 2011. Five bids were received. The proposals ranged from $178,750 to $246,922. The engineer's estimate was $231 ,750. The most qualified and apparent lowest responsible and responsive bidder is Decamil, Orlando, Florida, with the bid amount of $178,750. '· . The grant budget, in the amount of$360,000, will finance the bus stop shelters hardware purchase and installation. The Colorado Department of Transportation will perform the contract oversight concerning state regulations and the City will administer the project. The City will be reimbursed 80% of the cost of the project, not to exceed $288,000. A separate bus shelter installation contract will be procured prior to the expected deli very of the shelters. RECOMMENDATIONS: Based upon the contractor's demonstrated capabilities and experience, staff recommends the bid award to Decamil including the purchase of extra equipment as discussed. RECOMMENDED MOTION: "I move to award RFB-11-38, Metal Bus Stop Shelter to Decamil, Orlando , in the amount of $178,750. Or, "I move to deny award ofRFB-11-38 Metal Bus Stop Shelter to Decamil, for the following reason( s) " Council Action Form November 28, 2011 Page 3 REPORT PREPARED/REVIEWED BY: Steve Nguyen, Engineering Manager Purchasing Agent Tim Paranto, Director of Public Works ATTACHMENTS: 1. Bid Tabulation Sheet 2. Picture ofbus shelter 3. Project Map PROJECT: RFB-11-38 M ETA L BUS ST OP SHELTERS City of _ __ _7 \Vheat~dge DUE DATE /TIME: WEDNESDAY, OCTOBER 1 2, 2011 AT 2 P.M. LOCAL T I ME VENDOR BRASCO TRANSWOR LD SIGNS CO LOCATION M ADIS ON HEI GHTS , Ml MONTREAL, QUEBEC REQUEST ED BY: RUSS HIGGINS O PENE D BY: DE N ISE W OOD, PURCHASI N G TE CH NICI AN t 1 W ITN ESSED BY: BRUCE ROOME, D EP UTY CI TY CLERK ~ JHL INDUSTRIAL SER VICES SITE & PARK AM ENITI ES, LLC CEN TENNIAL, CO HILLSDA LE , M l '!'-.~/. -< :, '· t:t ~~ ~ :Hi l·1 t t -i .t ;?. ~: f ' ·.1 l ; j q J ! .: J f. ,c i .1;, !l :. l : I ·; ' ! PROP OS ER INFORM ATION FOR M YES YES YES YES ACKN OWLEDG EM ENT OF ADDENDA YES YES YES YES RE FERENCE AU THO RIZATION FO RM YES YES YES YES DETA I L OF TR AINING A ND W ARRA NTI ES YES YES YES YES PRODUCT SPECIRCA TIONS: Unit Price Total: Unit Price Total : Unit Pr ice Total: Unit Price Tot al: 30 REVERSE -G A BEL BUS SHELTERS : $4,575.00 $ 137,250 .00 $4,912 .00 $ 147,360.00 $6,300.00 $ 189,000 .00 $7,379 .00 $ 22 1,3 70.00 11 AD PANE LS FOR SHE LTERS: $1,000.00 $ 11,000.00 $1,95 0.00 $ 21,450 .00 $ 165.00 $ 1,8 15.00 NO BI D $ - 30 WALL-M OUNT BENCHES: Included $ -$ 635 .00 $ 19,050.00 $ 205.00 $ 6,150.00 NO BI D $ - 30 SC HEDU LE HOLDERS : $ 200.00 $ 6,000.00 $ 250 .00 $ 7,500.00 $ 85.00 $ 2,550.00 NO BI D $ - 30 TR AS H RECEP TACLES : $1,2 50.00 $ 37 ,500 .00 $ 1,450.00 $ 43,500.00 $ 37 3.00 $ 11,190.00 NO BID $ - DELI VERY, SHI PPING & HAN DLI NG : INCLU DED INC LUD ED $ 11,450.00 $ 25,552.00 . TOTAL DELIVERED PRICE: $ 191,750.00 $ 238,860.00 I $ 222,155.00 $ 246,922 .00 Pa ge 1 of 2 Attachment 1 PROJECT: RFB-11·38 METAL BUS STOP SHELTERS DUE DATE/TIME: WEDNESDAY, OCTOBER 12,2011 AT 2 P.M. LOCAL TIME VENDOR DECAMIL LOCATION ORLANDO, FL REQUESTED BY: RUSS HIGGINS OPENED BY: DENISE WOOD, PURCHASING TECHNICIAN.·~~' WITNESSED BY: BRUCE ROOME, DEPUTY CITY CLERK f1- ~1~-.ti~ ~iii iiUl.i:lU ~~.~'-~ 4 lii]J .! ~ t i t .i J~·~ ~ ~~-~ .... 1;, :ll .l ' d.iJ I !i:d-~ '1 d i j :.J J ~ i i'J;£. ,J \ .~ PROPOSER INFORMATION FORM YES ACKNOWLEDGEMENT OF ADDENDA YES REFERENCE AUTHORIZATION FORM YES DETAIL OF TRAINING AND WARRANTIES YES PRODUCT SPECIFICATIONS: Unit Price Total: Unit Price Total: Unit Price Total: Unit Price Total: 30 REVERSE -G ABEL BUS SHELTERS: $3,980.00 $ 119,400.00 $ -$ -$ - 11 AD PANELS FOR SHELTERS: $ 800.00 $ 8,800.00 $ -$ -$ - 30 WALL-MOUNT BENCHES: $ 430.00 $ 12,900.00 $ -$ -$ - 30 SCHED ULE HOLDERS : $ 180.00 $ 5,400.00 $ -$ -$ - 30 TRASH RECEPTACLES: $ 775.00 $ 23 ,250.00 $ -$ -$ - DELIVERY, SHIPPING & HANDLING: $ 9,000.00 . TOTAL DELIVERED PRICE: $ 178,750.00 $ -I Page 2 of2 City Of Wheat Ridge Shelters Oct/01 /11 Note: Tt :Sis. a Planniflg It: vel d uJwing Th e strucflHe ~,own has not undergone englroeri ng anal~~ and review . . E.<poct som~ chonge~ t o motet CJI ~zes and geMral dimensions. On ly vse drawings provid ed wjth ongin~.;rcd strv ctur~s fc.y cor.~truc tic n 8 x 1 0 1 Shelter -- Attachment 2 ----------------------, Office: 407.8.57.5564 www.dec:arnlt.com 11201 Rod:e t Ct. Suite 100 Orlando, Fl 32824 Bus Shelter Installation Map Attachment 3 ~A~ ...... "' City of __rWheatRLdge ITEMNO:~ D ATE: November 28, 2011 REQUEST FOR CITY COUNCI L ACTION TITLE : MOTION TO ACCEPT LENA GULCH DRAINAGE EASEMENTS TO ALLOW IMPROVEMENTS AT 2979 AND 3029 VIVIAN STREET 0 PUBLIC HEARING (g] BIDS/MOTIONS 0 RESOLUTIONS ISSUE: 0 ORDINANCES FOR 1sT READING 0 ORDINANCES FOR 2ND READING YES City Manager Two property owners on Vivian Street have requested the stabilization of Lena Gulch across their properties. The Urban Drainage and Flood Control District (UDFCD) has agreed to build the improvements. Drai nage easements have been provided to allow the work to proceed. PRIOR ACTION: None FINANCIAL IMPACT: None BACKGROUND: Improvements along Lena Gulch were made in 1996, but a few property ow ners were reluctant to grant drainage easements that would allow the City and UDFCD to enter their properties for construction and maintenance activities. Current owner s of two of the unimproved properties have requested that channelization be performed, similar to that on their neighbors' properties. The UDFCD has funds to make the Lena Gulch improvements on these two properties at this time. The required easements have been provided. RECOMMENDATIONS: Staff recommends that the easements be accepted by the City. V :\Forms\CAFternplate Council Action Form November 28,2011 Page 2 ···' .... _ RECOMMENDED MOTION: "I move to accept the drainage easements from Geraldine Vandaveer, 2979 Vivian Street and Karen Huff, 3029 Vivian Street." Or: "I move to postpone indefinitely acceptance of the drainage easements from Geraldine Vandaveer, 2979 Vivian Street and Karen Huff, 3029 Vivian Street, for the following reason(s) " REPORT PREPARED BY; Tim Paranto, Director of Public Works ATTACHMENTS: 1. V andaveer drainage easement 2. Huff drainage easement 3. Vicinity maps 2011078634 08/30/2011 11 :22:31 AM PGS 3 $21.00 DF $0 Electronically Recorded Jefferson County co Pam Anderson. Clerk and Recorder TD 1 000 N PERMANENT DRAINACE EASEMENT Lou!Jon 2'119 Vi"'"" Strco Whut Rldse. Colorado !021l KNOW ALL MEN BY THESE PRESENTS, that Geraldine Vandaveer, whose andres.~ is 7979 Vivian Street, Wheat Ridge 80215, County of Jefferson. State of Colorado , hereinafter cal led the "Graator" for and in consideration of llle sum of ONE Md 00/100 ($1 .00) aod other valuable considera1i~in band paid by the City of Wheat Ridge, hereinafter caJied ".Q.!l", does hereby give and graollo said City PERMANENT EASEMENT on, along, over and across the followi.n~ described premises to-wit: A PERMANENT DRAINAGE EASEMENT BEING A PORTION Of LOT 10, BLOC!< 2, MOUNTAIN SHADOWS SUBDIVISION nmtO FILING , h SUBDIVISION AS kECORDED JANUARY 04, 1963 IN BOOK 24 AT PAGE 12 IN 11-lE OFFICES Of 1l!E COI.MTY Of JEFFERSON O.ERK AND REC<IIU>ERS. AlSO BEING A PORTION OF THE SOIJTHWESI' QUAR'ICR Of SECT!ON 29, TOWNSHIP l SOIJTH RANGE 69 WEST Of THE 6lli P.M . C ITY OF WHEAT R.IDOE, COUNTY OF .IEI'FERSON . STATE Of OOI..ORAOO BEING MORE PARTICULARL '( DESCRJ BED AS FOU.OWS: COMMENClNG AT Tit£ SOUTHWEST CORNER OF TifE NORTIIWEST QUARTER Of THE SOU1HEAST QUARTER Of SAID SECTION 29, WHENCE THE NORTHWEST CORNER OF 1liE NORTHWEST QUARTER OF THE SOIJIHWF.ST QUARTER Of SAID SECTtON 29, BEARS N 00"45'18" W FORMING 1liE BASIS OF BEARING FOR THIS DESCR.IPTION; TIIENCE N 48"00'3&· E A DISTANCE OF 22~.40 F'EET TO TilE SOUTHWEST CORNER OF Shill LOT 10, THENCE ALONO THE SOtrrnERLY LINE OF SAID LOT 10, N 83"())'06" E A DISTANCE OF 3UO FEET MORE OR I.£SS, TO A POINT ON 1liE EAS'Il;RLY LINE OF A 2S F'OOT DRAINAOE EASEME'NT AS SHOWN ON SAJD PLAT OF MOUNTAIN SHADOWS SUBDIVIS[ON TIIIR.D ffi.I'NO, SAID POINT ALSO BEING lliE TRUE POINT OF BEGINNING FOR 1liJS DESCRIPTION; TI!ENCE ALONG 'JHE EASTERLY LINE Of SAID DRAINhOE EhSEMENT THE FOLLOWING TWO (2) COURSES: I JS.09 FEET ALONG AN ARC OF A aJR VETO mE RJOifT, HA VINO h CENTRAL Of 02"24'5~. A RADIUS Of 832.47 FEET AND A CHORD WHIOI BEARS N I 1'"01'04" W A DISTANCE OF J $.09 FEET, Z. N 000 .. 3'34" W AlONG A LINE BEING EASTERLY AND PARALLEL TO TilE WESTERLY tOT LINE OF SAID LOT 10 , A DISTANCE Of 73.73 FEET TO A POINT ON TilE COMMON LINE OF SAID LOT 10 AND I..OT 9, BLOCI< 2; THENCE ALONG SAID OOMMON LINE, N 17"ll'SS" E A DISTANCE Of 25.02 FEET; ll!ENCE ALONG A LINE BEING ZS FEET EAS'!CRL Y AND PARALLEL WTrn TilE EASTERLY LINE OF SAID 2S FOOT DRAINAGE EASEMENT TilE f OLLOWING TWO (2) COURSES; I : S 00'43'34" E A DISTANCE OF 12.60 FEET; 2 · 300 FEET ALONG AND ARC Of A CURVE TO 11-lE RJGHT, HAVING A CENTRAL ANGLE OF 02 •26'26", A RADIUS Of 807.4 7 FEET AND A CHORD WHICH BEARSS 11 .14'16" E A DISTANCE OF 3 09 FEET TOA POINT ON 1HE COMMON LINE OF SAID tOT 10 AND LOT II, BLOCI( 2: TIIENC'E ALONG SAID CO MMON LINE, S 13"03'06" W A DISTANCE OF 2S II FEET TO THE TRUE POINT OF BEGI'NmNG SAID DRAINAGE EASEMENT CONI' AINS 1,691 .1 4 SQ.FT MORE OR LESS. SH Attachtd Exhibit A For the pUJJ)()Se of: The coostroctioo and maintenance of a drainageway . Subj.:Cl to the following terms and conditions : To the extent permitted by law, and without waiving any imrounitie.s, Jlf"OtcC{ions, or defenses available at common law or under st.anne, inchlding, without limitation, the Colorado Govemmentallm.mwliries Act, Section 24-10-101, et seq., C.R.S .• the City , individually and for itse lf only, agrees to hold ltannless the Grantor from and against any suit, claim, attorney's fees, loss or damage, including personal injury or loss oflife, which may occur as a result of negligent construction or maintenano: of said by 1111dfor for the City on the pro perty subject ro this easemenl Said tract contains 2,697.74 square feet (OO.Oii au;res) m.ore or less. Also mown by str~t and nwnber as : 2979 Vivian Street, Wheat Ridge, 80215. And the Grantor hereby covenants with the City that she has good title to the aforcdewibed pl'emises; and that she bas good aJJd lawful right to grant thi s eas ement. ?:~ WI!EREOF, I~·~ h<~o~<o ~~my h"" Jh;o .4_.., or~ A.D., 201 L ~~e b;:::da~~ Gu .. ldlnc Vandavur, Grantor 1 0 Attachme nt 1 STATE OF COLORADO ) ) ss. COUNTY OF JEFFERSON ) The foregoing instrument was acknowledged befon: m (' this lk_day of A~~.§ u~-\ . 20 I I, by Geraldine Vaodaveer Notary Public 7500 W. 29th Avenue Wheat Ridge, Colorado 80033 Tho drafter of this dcs<rip6oo is Gordon S. faa<. P.LS. pq>aR>d on behalf of Geraldine Vond.v= 6nd should not to be c•Jnstnl«< as reprcs<otins a monvmmtcd tand JW'VeY. 2 0 3 EXHIBIT A DRAINAGE EASEMENT 2979 VIVIAN STREET t 3 z wl ~: u... 0 w z ::J t-- ~1 3 J I 1 ....... .... POINT or COMMENCEMENT .. ·. I I I .. • . I N87"13'55"E I 25.o2' ~ 3 I ·~ ~I ~~ ~ ~ v , ~I ~a "I ..:o ~ ~ z ~ I ~ c I ~ ~ ~ ~I--..,_., .~I ~ :: I r-- 6=2.24'55" R=832.47 L=35.09 CH=N11.05'04"W \3y.09 _\ I . ,T.~.o_.B. \ \ \ \ \ \ \ \ \ \ \ \ \ \ w L -:;7 10 BLOCK :! 2979 VIVIAN STRETT 6=2.26'26" R=807.47 L=34.39 CH=S11.14'16"E 34.39' . ,... -.. ·~ -'. . , 1" = 30' I ,: •. l •·.,.·,, ·.~,. ... ,.,. '·'' PE RMAN EN T DRAl NAGE EASE i\I ENT I( NO W .-\LL 1\fEN BY THESE PRESENTS. th:~t Knrcn i\1 Huff, whos.: :~ddrcss is 3tJ2() Vm:~n Street. Wheat Ridge 80215 . County of Je ffers on. Stat e of Colorado. hcrematkr called the "Grantor" lo r Jnd in consideration of the sum of ONE and OU/100 ($1.00) :~nd o ther valuab le consi deration to he r 1n hand p;ud bv the Cit y of Wheat Ridge , hereinafter called "Q!y". docs ht:rcby give and grant to sJid City PE RMANENT EASEMENT on. along. over and :~cross the follo wing described pn:miscs to-wn A PER MANENT DRAINAGE EASI'.Iv!ENT BEING /1 PORTION 01-LOT 'J, BLO CK l . 1\•IOI_INl ,\IN Sll.'l.llOWS SUBDIVISION THIRD FILING , A SUB DI VI SION ,\S RECORDED J/\NlJARY 04. lqt') Ill ROOK 2·1 t\l PAGE 12 IN THE OFFICES OF TI-IE COUNTY OF JEFFERSON CLERK AND RECORDERS, ALSO 13F.IN\J A PORTH>N OF THE SOUTHWEST QUARTER OF SECTION 29 , TOWNSHJJ' 3 SOUTH RA..'lGE 6~ \.llEST OF TilE !\Til PM . CITY OF \1/HEAT RIDGE. COUNTY OF JEFFERSON. STATE OF COI.ORADO l"lEING MORE I'ARTICUI.ARLY DESCR IBED AS FOLLOWS COMMENCING AT niE SO\ITHW'EST CORNER OF THE NORTIIWEST QUARTER OF THE SOUTHL\ST OUARTER OF SAID SECTION 29, WHENCE THE NORTHWEST CORNER OF THF. NOHT HWEST ()!JAH TER ·cw THE SO\JHIWEST QUARTER OF SAID Sf':CTION 29, HEARS N 0!1'~5'18" \V FORMING 1"1 IE R.\SIS OF BE. \RING HlR UOS DESCRIPTI ON; THENC E N 32'11!"11" E A I)ISTANCT OF .105.0.1 FEF.T TO THE S(J t iTH\\1:s ·l CU RN J.:R OF St\ID LOT 9, THENCE ALONG ll!E SO UTI IERLY I.INE OF SA ID L•H 9, N 87' 13'55 "1: E A DISTANl"lo I l F 25 02 FFET MOI<E OR LF.SS. TO A POINT ON TilE EASTERLY UNE OF A ~51·001 DR.\INAGE EASEI'viENT A~ ~HOV.'N ON SAID !'I .AI OF MOUNTAIN SHADOWS SUBDIVISION THIRD fiLING, St\TD I'OfNT ALS O llEn~G ll!E TIWE I'O I}ff l!l BEGlNNfNG FOR THIS DESCRIPTION. THENCE /\LONG THE Ei\STE IH .Y LINE OF S,\ID OR,\rNM>E F .. \SEMENT. SAID LINF. ALSO BEING 25 FEET E.\STERL Y AND f'AilALLEI. Wrrt·l ntF. Wl'STFRLY I.NF ClF SJ\IIl LOT ~-N 00'-13'34" W A DISTANCE OF 102 .58 FEET TO A !'OINT ON TilE COMMON LINT' OF SMD LOT 9 AI' I l l.UT 8. II LUC K 2. Tl fENC E ALONG SAID COM/I.·ION LINEN R8'.l1J'-Io" E.-\ DISTANCE t ll· 25 .110 H 'E I. TIIFNCE S IHI'.IJ'.>·I"E ,\I.ONli :\LINE BEING EASTERLY AND PAR.L\LLEL TO THE WF.STERL Y I.OT UNE OF SAil) t.crr 'J. A DIST!\NCT; OF 1112 112 FEET TO A POINT ON THE COMJ\ION LINE OF SA ID LOT 'l. 1\ND LOT Ill. I:JI.OO: 2. Tllf.NCF AI.ONti ~/\lll COMI\·ION LINE. S 87"13'55" W A DISTANCE OF 25 02 FEET TCl TilE TRUf. POINT 01-I!E<iiNNl~l( i S1\ID DRAINA GE FAS EMENT (:(lNTAINS 2 .557.53 SQ H 1\IOIU: 0]{ I.I·.SS See Attached Ex hibit A f:.gr the purnos.: of: The construction :md mamtcnancc of a drainngc":'~ Subject to the following te rm s and conditiOIIS To th~ extent permitted by Ia\\. :~nd w1thout 1\"31\"lllg any immunJtics. protections, or defenses available at common J;m or under s tarutc . mcluding, w1thout limitation , the Colorado Governmental Immunities Act. Sec tion 24-l0-10 I. ct seq .. C R S . the C itY. individually and for itself only, agrees to hold harm!t:ss the Granto r fr om :~nd aga1n st :m~ suit. c laim . attomt!y's fees. loss or damage. including personal inju rY or loss of life. 11111ch may occur os :~res ult of negligent constructi on or maintenance of s:~id by and/or for the C'1ty on th e propert1· suhJCCt to th1s easement Sa1d tract conta1ns 2,557.53 square feet (00.06 acres) more or less Also known by street and number ns: :1029 Viv ian Street. Wheat Ridge. l\02 1 ~ And the Grantor hereby covenants wi th the City that she has good t1tlc to the a fo rcd escri bcd premises. :~nd that she has good and lawful nght to gmnt this casement a_ ~ tavc hereunto set my hand th 1s l:f:_day of--~~~ .-\ D . 10 I I ~ STATE OF WI SCONSIN 1 ) ss COUNT Y OF DOOR 'flte foregomg i nstrument was acknowledged before me th is £da~ or-.Jc.-_n...e_ __ . 2111 I. h~ Karen ,\"1. Huff. My commission expires _.Jjn_. c!}tJI:i_. W1tncs s Ill\" hand anJ offic1al s~al SEA L Thi! dr:tfh·r ~)f thts de~criptitln i~ (iQrdon ~-P:\g..:. P.I..S prcrar(.'J 1m hd1.tll ,.f !::11 ... n ~I llu 1f am.l sh(•\ild 11t•l ,,, he .;,,nnn 1cd :1 r .:pl c·-~:tll lll.: ,, 1nrmumo::n1::d lautl ~ur\'1.!)' EXHIBIT A DRAINAGE EASEMENT 3029 VIVIAN STREET t I ~I z, Wi II r-1 ~I z · ::,1 I tnl w· ~I [.- P OiN 7 o.~· COMMENCE!.-ii:/-J 7 ! t I -~ ' I . , ! ... + :,., ,, I") I ::... ~ I ~ I"') " :-t ~ ;:.j '~ I 0 g ~.:5 0 I "' " ~ ~ ~"" z ~ I "' ~; (D (. I 1.0 ~- I ~ i ~-i 0 I ....- I .---1 T. P. 0~ B. . . .. ' . . . . ~ I \ I I l I I I I I I I I I I I l \, I \ N88.30' 46"E 25.00' 1 w ~ 1::1'" n ~ -n :t 0 3029 v7VJA N STREET c:i-0 (r, ~'o (/) ' .··,I (j 11') r-...: l.J') If) N 0 ~ N 0 .- S87.13'55 .. W 25.02' -~~ r: OR~G · -~'. ;.,: .. /.S)'; . £;"' ~", p~ ~. , • ...J '\ .. ( 0 .·_.g . ,• • ~(J _,_. . .r~~~ t ,(;· ._gr f5 : .. ~; ~\z.. \ \ : ' . :,, . ..-:f:./1 . . .---~~1>· _.:,. .. :.;.~~;-'<f."'· L :.'; ~ •·fL ::~·t_· .t~: .. l II ).~ li w 1'' 30' Attachment 3 ~J~ .... "' ., City of ?Wheat~ge ITEM NO: _.1:_ DATE: November 28,2011 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 51-2011 - A RESOLUTION AMENDING THE FISCAL YEAR 2011 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $13,957 FOR THE UPGRADE OF THE WRTV8 COMMUNITY BULLETIN BOARD SOFTWARE FOR 2011 0 PUBLIC HEARING D BIDS/MOTIONS IZi RESOLUTIONS QUASI-JUDICIAL: ISSUE: 0 ORDINANCES FOR 1sT READING 0 ORDINANCES FOR 2 ND READING D YES City Manager Should the City Council approve a supplemental budget appropriation in the amount of $13,957 for the upgrade of WRTV8 Community Bulletin Board software? PRIOR ACTION: City Council approved funding for the upgrade of the bulletin board software in 2006. The software upgrade is paid for using City Public Education Government fee funds (PEG). FINANCIAL IMPACT: The requested amount of the s upplemental budget appropriation is $13,957 for the upgrade of the WRTV8 bulletin board software. An $8,000 savings on the cost of the upgrade has been negotiated. BACKGROUND: The WRTV8 Community Bulletin Board i s an es sential communication tool and provides timely and u seful information to citizens about City services and programs. The City contracts with V :\Forms\CAFtemplate Council Action Form November 28, 2011 ( Page 2., · Symon Communications, Inc. to provide the software. On Monday, November 14, the Symon Server stopped functioning and is not repairable. Therefore we need to upgrade our server equipment, in addition to upgrading to the newest supported version of the software. Symon Communications will no longer support our old gear as of December 31, 2011. In order to continue to provide the Community Bulletin Board on WRTV8, staff is requesting approval of a supplemental budget appropriation in the amount of $13,957 to be transferred from the general fund undesignated reserves. The City holds eight licenses utilized by the following departments: Police, Community Development, City Manager's Office (3), Public Works, and Parks and Recreation (both the Recreation Center and Senior/Community Center). The Bulletin Board exists to inform citizens of City services and programs and to promote not-for-profit services to the community. Per the City's franchise agreement with Comcast, PEG (Public Education Government) fee revenues may only be utilized to support equipment, software and maintenance associated with the operation of WTV8. PEG fee revenues cannot be co-mingled with other general fund revenues a nd the purpose of the funding is solely to support WRTV8 operations. The current balance of available PEG fee funds is $208,636. This total does not include a 2011 4th quarter PEG fee payment. Revenues have averaged approximately $42,000 per year. RECOMMENDATIONS: Staff recommends that City Council approve the supplemental budget request. Funding for the software upgrade is not budgeted in the General Operating budget since funding can be utilized for this WRTV8 service. RECOMMENDED MOTION: "I move to approve Resolution No. 51-2011 , a resolution amending the Fiscal Year 2011 General Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $13,957 for the upgrade ofthe WRTV8 Community Bulletin Board Software." Or, "I move to postpone indefinitely Resolution No. 51-2011, a resolution amending the Fiscal Year 2011 General Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $13,957 for the upgrade of the WRTV8 Community Bulletin Board Software for the following reason(s) " REPORT PREPARED BY: Heather Geyer, Administrative Services Director/PIO Michael Steinke, IT Manager ATTACHMENTS: 1. R esolution No. 51-2011 2. SymonCare Upgrade Quote CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 51 Series of 2011 TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2011 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $13,957 FOR THE UPGRADE OF THE WRTV8 COMMUNITY BULLETIN BOARD SOFTWARE FOR 2011 WHEREAS, the City Council recognizes the Channel 8 Community Bulletin Board as an important communication tool in informing the community about City programming and services; and WHEREAS, the use of Public Education Government (PEG) Fees can only be utilized for equipment, software and maintenance needed for operating Channel 8; and WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a Resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: A. The City Council authorizes the upgrade of the Community Bulletin Board software. B. The City Council authorizes the transfer of $13,957 from the general fund undesignated reserves to account number 01-111-700-755 and amending the 2011 fiscal year budget accordingly. DONE AND RESOLVED this 28th day of November 2011. Jerry DiTullio, Mayor ATTEST: Michael D. Snow, City Clerk Attachment 1 Created Date Expiration Date Prepared By Phone E-mail Fax Product Summary 11/16/2011 12/31/2011 Sean Sammler 972-543-9715 ssammler@symon .com 585-486-1969 Quote Number Account Name Quote Name Contact Name Phone Email City Of Wheat Ridge Upgrade fron v9 .1 to v11 .2 Mike Steinke (303) 235-2824 msteinke@ci.wheatridge.c o.us Product Product L1ne Item Descnpt1on Quantity Sales Pnce Subtotal D1scount Total Pnce Code 7899-11 ' Upgrade to SES V 11 8427 SDA-830 ' I 1588 Fixed Price ! Implementation Terms and Conditions Upgrade Software Replaces the SDA-520 Install, Set-up, and Training Services Subtotal ! 1.00 I 1.00 : 1.00 Discount Grand Total This Symon Quote is bound by the terms and conditions listed hereof. USD 0.00 USD 0.00 USD USD 2,790.00 2,790.00 USD USD 11 ,725.00 11,725.00 USD 14,515.00 USD 558.00 USD 13,957.00 0.00% USD 0.00 I 20.00% USD I 2,232.00 0.00% USD 11,725.00 •unless listed on a line item seperately above , shipping charges, travel & living expenses, and sales/use taxes will be calculated seperately and added to the final invoice amount. Authorized Signature: By signing this Price Quotation, you represent and warrant that you are authorized to execute this document on behalf of ______ _ Signature:---------------Date: _______ _ Printed Name: ______________ Title:------------------ Is a P.O. required? [ 1 No [ 1 Yes-P. 0. Number:----------- Address Information Bill To Name City Of Wheat Ridge Ship To Name City Of Wheat Ridge Additional Terms and Conditions Freight charges, to be pre-paid by Symon and charged to Customer, will be billed separately on the invoice. Symon's standard shipping mode is : Attachment 2 Fed-EX ES (Federal Express Saver, 3 day delivery) Please advise if you would prefer other shipping arrangements such as: _Fed-Ex E2 (2nd day delivery) _Fed-Ex Standard. Overnight (arrival next business day) _Fed-Ex Priority Overnight (arrival before 1 0 :30am next day) _ Fed-Ex First Overnight (arrival before 8:30am next day) Quote Number Q-00003359 Please consult with your Symon sales representative if you would like us to arrange for direct billing on your preferred carrier at your corporate rates. Symon Standard Agreements Unless the parties have executed a formal written agreement (such agreement shall govern and supersede any terms and conditions contained herein), Symon's standard agreements shall govern all products and services described herein. Symon expressly rejects any additional or conflicting provisions in any customer ordering document, such as a purchase order or the like. Symon's standard agreements can be found at: http:Uwww.symon com/agreements Symon All or Nothing Maintenance Policy You acknowledge Symon's "All or Nothing Maintenance Policy" which requires that all Products attached to a single system (meaning a distinct installation of Symon Enterprise Software and all Products connected thereto) must have Maintenance or none of the Products will receive Maintenance, and all Products must be on the same level of Maintenance. This does not apply to Symon LED Displays . Symon Professional Services Policies Symon Communications, Inc. will provide to Customer the Services and Deliverables specified in the Sales Order, and any relevant Statement Of Work or Work Order. Please refer to the following web link for details of the Symon Professional Services Policies stated therein : http:Uwww symon com /policies Minimum Hardware Requirements Statement For recommended minimum technical requirements for your Symon system, please link to the following web page: http·//www,symon ,com/reqyirements Symon Return Policies Symon's product return and warranty replacement policies and procedures can be found at: http://support.symon.com/returns http:l/www symon.com/returns Terms and Conditions: By signing this Price Quotation, you are agreeing to purchase the products and the services and/or license the software listed on th is Price Quotation, and you are agreeing to the terms and conditions contained herein. You represent that you are duly authorized to execute this agreement. If your company requires a Purchase Order to authorize payment, you agree to facilitate the submission of a Purchase Order to Symon in a timely manner in order to meet the payment terms listed herein. If no Symon Implementation Services are being purchased herein, you acknowledge that Symon will only provide minimal phone assistance with your installation-help with one instance of each type of HW and client SW (non-SES Server) -and any further assistance will incur a charge at Symon's standard rates. Services are subject to resource availability. Unless otherwise agreed in writing, Symon shall invoice Customer for all Products, related fi xed -fee Professional Services, shipping charges and taxes upon shipment of the Products. Invoicing for any reimbursable expenses (travel , food, lodging, etc.) shall occur upon completion of the related Professional Services. Payment for all invoices shall be due within th irty (30) days of receipt of the invoice. Security Interest. As collateral security for the prompt and complete payment and performance when due of all amounts hereafter owed by you to Symon hereunder, you hereby grant to Symon a security interest in the products and all proceeds (as defined in the Uniform Commercial Code (the "UCC")) thereof, which security interest (i) is taken or retained by Symon to secure the purchase price thereof and (ii) is a purchase-money security interest (as defined in the UCC). Upon any default of your obligations hereunder, Symon shall have all the rights of a secured party under the UCC . You hereby authorize Symon to file and record financing statements and other filing or recording documents or instruments with respect to such collateral. Fax or mail this signed Price Quotation (including your Purchase Order if applicable) to: Symon Communications, Inc. Attn.: Sales Order Processing 500 North Central Expressway, Suite 175 Plano, TX 75074 Quote Number Q-00003359 ~YmoiJ Product Breakdown Product Code Product Item Descnption 7899_11 Upgrade to SES V 11 8427 1588 SDA-830 Fixed Price Implementation Upgrade to Symon Enterprise Server Version 11 The SDA-830 features full high-definition 1080p output for maximum screen clarity and performance. It is an IP device featuring the Intel Core 2 Duo processor equipped with a LCD status display on the front panel, with streaming media input for multi-media broadcast distribution supporting MPEG 1/2/4, DisplayPort and DVI video outputs and MP3 audio. It supports Live TV, 2-D and 3-D cinematic transitions and multiple screen area layouts including scrolling ticker and real time information. , Comes with one video output and supports up to 3 video outputs by purchasing part# 8427-AVO. 1. 75" High x 15.00" Long x 11.00" Deep. First year warranty and maintenance included. Fixed Price Implementation includes Project Management, Business Application Engineer implementation services for Symon hardware/software installation/configuration, and product administration training. A Symon Fixed Price Generator schedule that includes all components to be installed and configured [and, if applicable, any work order(s) and/or SOW(s)] shall accompany the quote. Travel and Living expenses are not included and will be billed separately. CUSTOM BILLING ~ ~ • City of ~WheatRi_dge ITEM NO:~ DATE: November 28, 2011 REQUEST FOR CITY COUNCIL ACTION TITLE : MOTION TO ELECT THE MAYOR PRO TEMPORE D PUBLIC HEARING IZI BIDS/MOTIONS 0 RESOLUTIONS QUASI-JUDICIAL: D ORDINANCES FOR 1ST READING 0 ORDINANCES FOR 2ND READING D YES -~~ CityClerk Lf/2 ISSUE: At the first or second business meeting in November of each year, the Council shall nominate by secret paper ballot, and elect by motion upon a majority vote, a Mayor Pro Tern who shall serve until their successor is elected. The Council is encouraged to confirm the nomination unanimous} y . Each Council Member has been provided one Nomination Form in their agenda packets. These forms are to be completed, one each, by Council Members, folded and handed to the City Clerk during the hearing of this item. The City Clerk will announce the results of the secret nomination of Council Members for Mayor Pro Tern. PRIOR ACTION: Council Member Langworthy currently serves as Mayor Pro Tern. FINANCIAL IMPACT: None BACKGROUND: Mayor Pro-Tern Authority and Duties 1. To preside over the meetings of Council in the absence ofthe Mayor 2. To function as the Council Parliamentarian and advise the Chair and Council Members on Parliamentary Rules 3. To review and set the Agenda on Wednesday prior to Council Meetings Council Action Form November 28 , 2011 Page2 .~ 4 . To determine Emergency Items at Council Meetings 5. May pull any item off the Agenda with the exception of an item placed on the Agenda by two (2) Council Members 6 . To arrange for, and coordinate the orientation of all newly elected officials within two months after the election. RECOMMENDATIONS: None RECOMMENDED MOTION: "I move to elect as Mayor Pro Tern , effective immediately, term to expire upon election of their successor." REPORT PREPARED/REVIEWED BY: Michael Snow, City Clerk ATTACHMENTS: 1. Council Nomination Form Below Space For Office Use Only Council Nomination fo r Mayor Pro Tempore Council Rules, C HAIRMAN, MAYOR PRO TEM AND THEIR DUTIES , Section B.(l): At the fir st or second business meeting in November of each year, the Counci l shall nominate by secre t paper ballot, and e lect by motion upon a majority vote, a Mayor Pro Tern who shall serve until their su ccessor is elected. The Council is e ncouraged to confir m the nomination unanimous ly. Name of Council Member to be Nominated T hi s Council Member nominatio n of candidate for Mayo r Pro Tempore was made and s ubmitted to the City Clerk on t hi s 28th day of November, 2011. City C ler k: __________ _ Attachment 1 Ci ty of Wheat Ridge Form Rev .: 06109