HomeMy WebLinkAboutCouncil Packet 10/11/2010
6:30 p.m. Pre-Meeting CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING October 11. 2010 7:00 p.m. Individuals with disabilities are encouraged
to participate in all public meetings sponsored by the City of Wheat Ridge. Call Heather Geyer, Public Information Officer, at 303-235-2826 at least one week in advance of a meeting
if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLLCALL OF MEMBERS APPROVAL OF MINUTES OF September 27. 2010 PROCLAMATIONS AND
CEREMONIES Helping Kids Thrive Day -October 21 Savvy Award Presentation Police Citizen Award CITIZENS' RIGHT TO SPEAK a. Citizens, who wish, may speak on any matter not on the Agenda
for a maximum of 3 Minutes and sign the Public Comment Roster. b. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER
before the item is called to be heard. APPROVAL OF AGENDA DECISIONS. RESOLUTIONS. AND MOTIONS 1. Resolution 56-2010 -in support of Local Administration of Colorado's Human Services System.
2. Presentation of proposed changes to Council Rules of Order
CITY COUNCIL AGENDA: October 11 , 2010 Page -2-DECISIONS, RESOLUTIONS, AND MOTIONS con't 3. Motion to approve payment to Portable Computer System, Inc. in the amount of $37,559.50 for
replacement of ten Patrol Vehicle Mobile Data Computers. CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT to STUDY SESSION
CITY OF WHEAT RIDGE, COLORADO September 27.2010 Mayor DiTullio called the Regular City Council Meeting to order at 7:00 p.m. Council Members present: Karen Adams, Joseph DeMott, Joyce
Jay; Tracy Langworthy, Davis Reinhart, Wanda Sang, and Mike Stites. Also present: City Clerk, Michael Snow; City Manager, Patrick Goff; Director of Community Development, Kenneth Johnstone;
Police Chief, Dan Brennan; Interim Director of Administrative Services, Heather Geyer; staff; and interested citizens. Council Member Karen Berry was absent. APPROVAL OF MINUTES OF September
13,2010 Motion by Mr. Stites for approval of the Minutes of September 13, 2010; seconded by Mr. DeMott; carried 7-0. PROCLAMATIONS AND CEREMONIES Domestic Violence Prevention Month Mrs.
Wheat Ridge, Karen Thaler, read the proclamation. Scott Shields of Family Tree spoke to the importance of public awareness of domestic violence issues in the community. Domestic Violence
Prevention Month provides an opportunity to bring awareness to the voice of victims in the community. Jane Pemberton spoke of extensive research showing the positive impact on victims
who have knowledge of the services available to them. Amongst other services, Family Tree provides a legal advocacy program with protection order clinics and free family legal services,
a counseling program and parenting time program. Family Tree will be hosting a "Day of Unity" rally at the Capitol" on October 5th as well as having their Denim and Diamonds Night with
silent auction on October tho Colorado Pedestrian Month and Colorado Walk to School Month Mrs. Wheat Ridge, Karen Thaler, read the proclamation. Molly Hanson of LiveWell Wheat Ridge
was present to accept the proclamation and spoke on the physical activity needs of children for healthy living. Area elementary students April McMullen, Kate Alms, Franchesca and Isabella
Bringotti, and Rachel Langworthy shared that kids need at least 60 minutes of exercise to stay healthy and said that
City Council Minutes, September 27, 2010 Page 2 National Walk to School Day will allow families to spend more time together while still getting exercise. CITIZENS' RIGHT TO SPEAK Mrs.
Martin asked why the Internal Affairs Committee for the Police Department is not in the phone book. She also asked why the committee only has Police Officers on it and why are there
no civilians on the committee to judge police conduct. Nancy Snow invited all voters to attend Wheat Ridge Election Forum, Friday night at 6:30pm October 8th , 2010. The forum will include
speakers on 17 different offices and 13 ballot issues that will appear on November's ballot. A total of 38 candidates have been invited and only 5 are sending substitutes. Mrs. Snow
stated it is easier to obtain an overview of the election races and issues through the Forum than reading all the available literature. Wheat Ridge ballot issues will come first on the
agenda, followed by National, State, County and Regional offices. Mrs. Snow extended an invitation specifically to all Council Members to attend the Forum and to meet and greet the candidates
attending. Chief Brennan responded to Mrs. Martin stating the Police Department follows all professional practices and standards. Citizens can call any Police Department staff member
and state they wish to make a complaint and a supervisor will contact the citizen in person or speak to them over the telephone. Complaints can be made anonymously. The Police Department
has looked into Mrs. Martins complaints and stated that he is scheduled with Councilmembers Reinhardt and Berry to meet with Mrs. Martin to address her concerns. DECISIONS. RESOLUTIONS.
AND MOTIONS 3. Motion to accept the 2009 Comprehensive Annual Financial Report (CAFR). Motion Langworthy to accept the 2009 Comprehensive Annual Financial Report from Swanhorst & Company,
LLC.; seconded by Mr. DeMott; carried 7-0. Wendy Swanhorst of Swanhorst & Company, LLC briefed council on the purpose and findings in the study/report. She reported no major material
findings. 4. Motion to approve the annual Police Radio System contract payment to the West Metro Fire Protection District in the amount of $88,586 for Police Radio System Services. Motion
by Mr. Stites to approve the annual Police radio contract payment to the West Metro Fire Protection District in the amount of $88,586 from account #01-204-700-704 for police radio system
services; seconded by Mrs. Jay; carried 7-0.
City Council Minutes, September 27, 2010 Page 3 5. Resolution 50-2010 -amending the Fiscal year 2010 General Fund Budget to reflect the approval of a Supplemental Budget appropriation
in the amount of $57,782 for the Abatement of Outstanding Property Damage from the July 2009 Storm. Motion by Mr. DeMott to approve Resolution No. 50-2010; seconded by Mrs. Sang and
Langworthy; carried 7-0. 6. Motion to approve the Annual Renewal of the Microsoft Enterprise Agreement (EA) Program in the amount of $60,838.56 to Insight. Motion by Mr. Reinhart to
approve the annual support and licensing renewal for the Microsoft Enterprise Agreement in the amount of $60,838.56; seconded by Mrs. Sang; carried 7-0. 7. Motion to approve the renewal
of the Geographic Information System (GIS) Enterprise License Agreement with Environmental Systems Research Institute, Inc. (ESRI) in the amount of $35,750 for one year. Motion by Mrs.
Langworthy to approve the renewal of the Geographic Information System Enterprise License Agreement with Environmental Systems Research Institute, Inc. (ESRI) and an annual payment of
$35,750; seconded by Mr. Stites and Reinhart; carried 7-0.
City Council Minutes, September 27, 2010 Page 4 ELECTED OFFICIALS' MATTERS City Clerk Michael Snow reminded voters to register to vote for the November 2, 2010 election. Registration
deadline is October 4th, 2010. Registration forms may be obtained online through the Secretary of State or County Clerk's websites or at the Wheat Ridge City Clerk's Office. Joyce Jay
encouraged neighbors who know of domestic violence to seek help for those victims and advised them to get in touch with their county because their county will likely have a Victims Advocate
who can be of assistance. Joyce Manwaring invited the community out for the grand opening of Discovery Park on Saturday October 9th at 10 a.m. There will be live music donated by area
neighbors, refreshments and the park will be open and ready for use. Mayor DiTullio read an Honorary proclamation from Governor Bill Ritter regarding First Responder Appreciation Day
on September 2ih, 2010. ADJOURNMENT to STUDY SESSION Meeting adjourned at 7:38p.m. Michael Snow, City Clerk APPROVED BY CITY COUNCIL ON October 11, 2010 BY A VOTE OF __ to __
Davis Reinhart, Mayor pro tem The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e. they contain a record of what was done at the meeting, not what was
said by the members. Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions.
·. J " City of ? WheatRLdge ITEM NO: 1.. 0> DATE: October 11 , 2010 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 56-2010 -A RESOLUTION FOR THE SUPPORT OF LOCAL ADMINISTRATION
OF COLORADO'S HUMAN SERVICES SYSTEM D PUBLIC HEARING D BIDS/MOTIONS RESOLUTIONS QUASI-JUDICIAL: ISSUE: D ORDINANCES FOR 1 ST READING D ORDINANCES FOR 2ND READING DYES The State of
Colorado is considering the feasibility of doing away with the county administration of Colorado's social services system and moving those services under a state-controlled model of
social services delivery. The Jefferson Board of County Commissioners passed a resolution to affirm their support for a locally administered human services system and to oppose a Stateadministered
system. The Board has asked the municipalities in Jefferson County to consider supporting a similar resolution and sharing that resolution with them. PRIOR ACTION: This issue was presented
to City Council at the August 27, Study Session. City Council gave City Staff direction to complete a Resolution for their consideration. FINANCIAL IMPACT: None BACKGROUND: On April
16, 2008, Governor Bill Ritter created the Governor's Child Welfare Action Committee (CWAC) to make recommendations on improvements to the State's child protection system. This action
followed a review by the Colorado Department of Human Services into 13 recent deaths of children.
CAF -Support of Local Administration of Social Services System October 11,2010 Page 2 On September 9, 2009, the CW AC issued their final report, a 165 -page document with their recommendations.
The report recommended a State-supervised and State-administered system. All 63 Colorado counties oppose the recommendation to move towards a State-supervised and State-administered
system. A State-centralized system could potentially become more bureaucratic. It could disrupt already established local partnerships, force citizens to travel further and wait longer
to get services, and have a negative affect on providing services to those most in need. On July 6, 2010, the Jefferson County Board of Commissioners passed a resolution of support for
locally administered human services. RECOMMENDATIONS: City Staff recommends City Council approve Resolution No. 56-2010 and share the approved Resolution with the Jefferson Board of
County Commissioners. RECOMMENDED MOTION: "I move to approve Resolution No. 56-2010, a Resolution requesting Support of the Local Administration of Colorado's Human Services System."
Or, "I move to table indefinitely Resolution No. 56-2010, supporting the Local Administration of Colorado's Human Services System for the following reason(s) " REPORT PREPARED BY: Daniel
Brennan, Chief of Police ATTACHMENTS: 1. Resolution No. 56-2010 2. Staff Report: Support of Local Administration of Colorado's Social Services System 3. Letter from the Jefferson Board
of County Commissioners 4. Jefferson County Resolution CCIO-278 5. Child Welfare Fact Sheets (2)
TITLE: CITY OF WHEAT RIDGE, COLORADO RESOLUTION _NO. 56 Series of 2010 A RESOLUTION FOR THE SUPPORT OF LOCAL ADMINISTRATION OF COLORADO'S HUMAN SERVICES SYSTEM WHEREAS, the Governor's
Child Welfare Action Committee (CWAC) established by Executive Order B 006 08 on April 16, 2008, examined the child welfare system over the course of 18 months and developed 35 recommendations
to improve the safety of vulnerable children in Colorado; and WHEREAS, one of the Governor's CWAC recommendations was to structurally reorganize the delivery of human services in the
State, not just the child welfare system; and WHEREAS, Jefferson County supported the creation of the Governor's CWAC and endorsed 27 of the 29 recommendations that originated from it;
and WHEREAS, national data from the United States Department of Human Services shows that the rate of child fatalities due to abuse or neglect per 100,000 children is slightly higher
for state administered systems than county administered systems; and WHEREAS, in Colorado, the the percent of child fatalities with prior county involvement has declined over a seven-year
period from 56% to 24%; and WHEREAS, the Jefferson Board of County Commissioners passed a resolution of support for locally administered human services, and is asking municipal City
Councils to examine this complex issue and adopt a similar resolution; and WHEREAS, this recommendation, despite the work and focus of the Governor's CWAC on child welfare, implicated
all of human services including, but not limited to, food stamps, child care, and Temporary Assistance to Needy Families (FANF); and WHEREAS, the Wheat Ridge City Council supports the
local administration of the social services system in order to maximize the flexibility and responsiveness of the system to local needs, while ensuring efficient management and local
control; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, that the Wheat Ridge City Council is committed to enhancing the accountability of
both State and local governments' management; and BE IT FURTHER RESOLVED that Wheat Ridge City Council supports a locallyadministered human services system. Attachment 1
DONE AND RESOLVED THIS 11th day of October 2010. Jerry DiTullio, Mayor ATTEST: Michael D. Snow, City Clerk
... or City of • DEPARTMENT Memorandum TO: THROUGH: Mayor DiTullio and City Patrick Goff, City ManagerJ,)(j FROM: Daniel
Brennan, Chief of Police DATE: August 27, 2010 SUBJECT: Support of Local Administration of Colorado's Social Services System On April 16, 2008, Governor Bill Ritter created the Governor's
Child Welfare Action Committee (CW AC) to begin making immediate improvements to Colorado's childprotection system, following a review by the Colorado Department of Human Services of
13 recent child deaths. The committee was tasked with reviewing: • Colorado's current state-supervisedlcounty-administered child-welfare system to determine whether this system is most
effective in protecting children • Examine the quality and quantity of training that child-protection caseworkers should receIve • Recommend ways to make the system more responsive to
people reporting child maltreatment • Explore the role that independent oversight committees can play in ensuring that human service agencies are held accountable, and recommend how
these bodies can be incorporated into Colorado's child-welfare system • Develop recommendations as to how public/private partnerships can improve the services and care provided to children
who reside within the welfare system On September 9, 2009, the CW AC issued their final report, a 165 -page document with recommendations. The report made three key findings. First,
the state Child Welfare Division and the county child welfare offices are disconnected. Second, County child welfare performance in Colorado is highly inconsistent and lastly, counties
have unmet data management needs. The report recommended a state-supervised and stateadministered system. The report is quite comprehensive and can be found at http://www.cdhs.state.co.us/CWActonComT
empPage.htm. Colorado's 63 counties oppose the recommendations made in this report because the proposal is not supported by state or national data. Allowing counties the autonomy of
operating these services offers the opportunity to provide a decentralized approach to social services programs based on local needs. A system operated by the State is a more centralized
approach to providing services that potentially becomes more bureaucratic, disrupts established local partnerships, could force those citizens in need of services to travel farther and
wait longer for services, increase costs and has a negative affect on providing these services to those in the most need. Attachment 2
Staff Report: Support of Local Administration of Colorado's Social Services System September 27,2010 Page 2 On July 6, 2010, the Jefferson County Board of Commissioners passed a resolution
of support for locally administered human services. The Jefferson County Board of Commissioners is asking City Councils to examine this complex issue and adopt a similar resolution if
your assessment leads to the same conclusions. Staff is looking for direction from City Council on this issue. DB ATTACHMENTS: 1. Letter from the County Commissioners 2. Jefferson County
Resolution 3. Child Welfare Fact Sheet 4. Financial Fact Sheet
Mr. Dan Brennan, Police Chief City of Wheat Ridge 7500 W. 28th Avenue Wheat Ridge, CO 80033 September 3, 2010 Re: Support of Local Administration of Colorado 's Social Services System
Dear Chief Brennan, Board of County Commissioners Faye Griffin D,stnct No 1 J . Kevin McCasky Distnct No. 2 Kathy Hartman Dlstnct No.3 Jefferson County is committed to excellence in
the delivery of social services that support our community's most vulnerable populations. That commitment is deeply dependent upon our strong partnership with your organization and other
community providers, who help us to weave a safety net of local ized solutions to meet the needs of our residents. As you may be aware, there is increasing dialogue in the state surrounding
the possibility of eliminating county administration of Colorado's social services system which delivers child protection, child support enforcement and public assistance programs, and
placing the entire system in the comrol of the State. Jefferson County joins Colorado's 63 other counties in its opposition to this proposal which has not been supported by state or
national data. Colorado has a long tradition of empowering local governments to provide key services because they are most responsive to local citizens and have a better understanding
of local needs. Both small and large counties are concerned that a State takeover of all social services will disrupt important local partnerships, force citizens to travel farther and
wait longer for aSSistance, incur extraordinary costs and ultimately hurt those who it aims to help. On July 6, 20 I 0, Jefferson Board of County Commissioners passed a resolution to
affirm the County's support for a locally-administered human services system and proclaim opposition to a Stateadministered system. The resolution is attached here for your review. The
Board invites you to examine this issue, and if your assessment leads you to the same conclusion as it did for Jefferson Board of County Commissioners, we invite you and your organization
to customize the resolution for your own adoption and let us know when it has been approved . In addition, we encourage you to share this resolution with other partners and agencies
that support this endeavor. We appreciate that this is certainly a complex issue that requires thoughtful consideration and a full understanding of the facts . We invite you to contact
Commissioner Kathy Hartman at 303-271-8525 with any questions about how we came to this position. Sincerely, 7 Kathy Hartman Faye Griffin 100 Jefferson County Parkway,
Golden. Colorado 80419 (303) 279-6511 httpJ/jeffco.us Attachment 3 J. Kevin McCasky
Commissioner Griffin moved that the following Resolution be adopted: BEFORE THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF JEFFERSON STATE OF COLORADO RESOLUTION NO. CC10-278 Re:
Board of County Commissioners -Resolution for the Support of Local Administration of Colorado's Human Services System and a Commitment to Excellence WHEREAS, the Governor's Child Welfare
Action Committee (CWAC) established by Executive Order B 006 08 on April 16, 2008, examined the child welfare system over the course of eighteen months and developed thirty-five recommendations
to improve the safety of vulnerable children in Colorado; and WHEREAS, Jefferson County supported the creation of the Governor's CWAC and endorsed twenty-seven of the twenty-nine recommendations
that originated from it; and WHEREAS, many recommendations from the Governor's CWAC have already been implemented including the Child Welfare Training Academy and the Differential Response
Pilot; and WHEREAS, National data from the United States Department of Human Services shows that the rate of child fatalities due to abuse or neglect per 100,000 children is slightly
higher for state administered systems than county administered systems; and WHEREAS, in Colorado, the percent of child fatalities with prior county involvement has declined over a seven
year period from 56% to 24%; and WHEREAS, one of the Governor's CWAC recommendations was to structurally reorganize the delivery of human services in the state, not just the child welfare
system; and ATTACHMENT 4
CC10-278 Page 2 WHEREAS, this recommendation, despite the work and focus of the Governor's CWAC on child welfare, implicated all of human services including, but not limited to, food
stamps, child care, and Temporary Assistance to Needy Families (TAN F); and WHEREAS, Colorado Counties Inc.'s (CCI) Health and Human Services Policy Statement states that CCI supports
and "advocates local administration of the social services system in order to maximize the flexibility and responsiveness of the system to local needs, while ensuring efficient management
and local control. "; and WHEREAS, CCI's bylaws state our opposition to any movement that has as its objective centralization of government in large units to the detriment of Colorado's
residents; NOW, THEREFORE, BE IT RESOLVED Jefferson County reaffirms its commitment to excellence in the provision of human services and child welfare. BE IT FURTHER RESOLVED that Jefferson
County is committed to continuous quality improvement. BE IT FURTHER RESOLVED that Jefferson County is committed to enhancing the accountability of both state and local governments'
management. BE IT FURTHER RESOLVED that Jefferson County reaffirms its support for a locally-administered human services system. Commissioner McCasky seconded the adoption of the foregoing
Resolution. The roll having been called, the vote was as follows: Commissioner Faye Griffin Aye Commissioner J. Kevin McCasky Aye Commissioner Kathy Hartman, Chairman Aye The Resolution
was adopted by unanimous vote of the Board of County Commissioners of the County of Jefferson, State of Colorado. Dated: July 6, 2010
• See Attached CCI Resolution • It takes away local control and harms customer services. If State Administration should occur, it will add a bureaucratic layer and increase barriers
to service, reduce community resources, and severely inhibit locally defined solutions to address community needs. Child \\'elfare Fact Lm.'al Sl'n kt' LS 1 Coloradll
Clllllllic" 11K X 9 2010 LOCAL SERVICE DELIVERY Colorado has a long tradition of empowering local governments to provide key services, because they are most responsive to local citizens
and have a better understanding of local needs. The notion of "bigger government knows best" runs contrary to welfare refonn (devolution) and locally relevant solutions to families and
children. Other points are: • CCl's polices clearly support local control of service delivery. • Both large and small counties are concerned that a -state takeover of all social services
will disrupt important local partnerships that are vital to ensuring local needs are met in a cost-effective, timely and beneficial manner. Commissioners and service providers in rural
communities believe that regionalizing social services will impose a hardship on rural Coloradans by forcing them to travel much longer distances to receive needed services. • Recommendation
29 will likely result in loss of locally relevant solutions for children and their families, increased costs, decreased customer service, and damage to effective, local service delivery
systems. • It takes away local control and hanns customer services. If State Administration should occur, it will add a bureaucratic layer and increase barriers to service, reduce community
resources, and severely inhibit locally defined solutions to address community needs. • One large metro county was able to identity at least 451 contractors or collaborative agencies/agency
relationship that partner with human services. • 32 counties have House Bill 1451collaboratives which involve multiple agency partners. • Recommendation 29 fractures the crucial State-County
partnership and therefore it undermines the safety, pennanency and well being of children state wide. ATTACHMENT 5
• Numerous efforts have and are being made to protect Colorado's children. Child \" l'Ifare Fact What is Hl'ing Dont.' to Prutrd Childn'n'! LS 2 Colol"do COIIII! Il" Inl". S-6-2() I
() WHAT IS BEING DONE TO PROTECT CHILDREN? Everyday county departments, foster parents, providers, state, and the courts take actions to protect children. Some of the major recent actions
taken by the counties and partner agencies are: • The tate and counties are jointly working on the Colorado Practice Initiative which is a model that implements best practices across
the state. • A group of counties developed a county and slate child welfare scorecard to monitor CFSR and other key outcome'and process measures. The counties shared this with the state
and voted to make it available to all counties. • The counties and state have started to implement most of the recommendations presented in the First Governor's Child Welfare Action
Committee Report, most importantly the Child Welfare Training Academy. • The number of House Bill 1451 child welfare collaboratives increased in 2009, suggesting that more regions and
counties are working together to meet the needs of Colorado's children. • State reviews of county departments' screening of reports of suspected child maltreatment have shown improvement
over the years, suggesting consistent proces ing across the counties. • Out-of-Home placements rates in Colorado have declined which is in line with national trends for best practice.
• A group of Colorado counties have agreed to participate in a legislative pilot of differential response. Differential response is a best practice model that gives local agencies and
families flexibility regarding how to respond to child protection issues. • Several counties have developed model programs, such as Jefferson and Arapahoe counties' foster care recruitment
and retention program, Counties have participated in model court projects across the state that involve the judicial and other departments. Adams County has worked with the Casey Foundation
on permanency. Larimer County has worked on the Hampton Model.
• Regionalizing or taking over county departments will involve many decisions regarding county assets and programs. Some of these include: • County buildings and shared facilities •
County leases • County fleets • County equipment • Planned county building projects related to human services • Audits • 100% county funded FTE • Procurement and Contracting • Funding
for county general assistance programs Financial Fact Stutr ('osts und ('ollsidl'ratiol1s F 2 Colorado COlllllics Inc. IO-20 I 0 UNADDRESSED ISSUES: STATE FINANCIAL COSTS AND CONSIDERATIONS
The State will need to cover some additional costs should the dec ision be made to move to a state administered system. Some questions are: I. Historically, the state compensates its
staff higher than counties, so an increase in state costs should be anticipated. How will this expected increase be covered? 2. There are indirect costs for which the counties are reimbursed
through the cost allocation plans at about 34 cents on the dollar that would also add to the State deficit for those counties becoming SROs. 3. The state will need to hire Regional Directors
for SROs, as wel l as regional staff. How will these staff be paid for in light of a projected $1 billion or more state dollar shortfall for State Fiscal Year 2010-20 II? 4. How will
county properties be secured/leased by the state? Currently, the state pays for leased space in many counties. There may be situations where the county chooses to sell its buildings
rather than lease them to the state. • Some county human service
agencies share facilities with other county agencies; will these be pro-rated? The state would need to either purchase the property or obtain other real estate for SRO and "satellite"
offices. What would happen if the state does not lease or purchase the COUnly building? • Some offices (facilities) are multiple-use and require some negotiation between the state and
counties regarding their use and costs. 5. With the dissolution of the county merit system, counties need to recruit, fill, terminate and otherwise manage county FTE. If the state assumes
direct responsibility for previolls county FTE, it will need to find some way of processing the new state FTE. The question will be does the state intend on re-establishing the previous
merit system or does it have plans for an alternative? Does state personnel have the capacity to recruit, hire, train, and support potentially thousands of staff across the state? Back
6. Will the state audit its own regional offices and if it does, how many additional internal state audit staff will be needed? 7. If SRO counties/regions exceed their allocations, how
will the state fund these over expenditures? Will the state have a set aside (mitigation pool) or request supplemental? 8. If SRO counties do not exceed their allocations and surpluses
result, will these funds be directed to county administered counties? 9. CDHS, the State Controller's Office, state procurement, and the Attorney General's Office will need to assume
responsibility for procurement processes currently provided within county structures. The questions are how much new state capacity will be required and how will the state pay for these
increased functions? 10. For leased county facilities, the state would need to enter into lease or purchase agreements with property owners throughout those state administered counties.
This will require increased state capacity and resources for property acquisition and management. management. II . County employees would need to be converted to the state merit system,
which would involve a cost to the state. 12. County employees would be paid with state and federal funds, without county funds. 13. How will the state address the inventory of capital
assets that were purchased with a mixture of federal, state, and local funds . Will the state assume full ownership? If so, will the state reimburse the counties for 20% of the asset's
value? 14. How will the additional travel costs associated with regionalization be funded? More travel funds will be required if county offices are consolidated. For example, if child
protection investigators are regionalized, they will need to travel greater distances to investigate or visit children. Where will these additional travel funds come from? 15. Some counties
provide general assistance to clients using 1000/c county general funds. If the state takes over these counties, does the state plan to request a new line item (cost) for general assistance
or will this program simply be eliminated? 16. Counties have a variety of ways they manage their fleets. Some counties own vehicles and others lease them. How will county fleets transition
to the state? 17. Although the counties rely on state computer systems, many records, files, and documents may phy ically need to be moved to different (regional or state?) locations.
There will be a cost involved with moving these records and storing them that will need to be considered by the state.
A # City of ? WheatRL,dge ITEM NO: DATE: October 11 , 2010 REQUEST FOR CITY COUNCIL ACTION TITLE: PRESENTING THE PROPOSED CHANGES TO COUNCIL RULES OF ORDER AND
PROCEDURE D PUBLIC HEARING D BIDSIMOTIONS D RESOLUTIONS QUASI-JUDICIAL: City Clerk ISSUE: D ORDINANCES FOR 1 ST READING D ORDINANCES FOR 2ND READING D YES City Manager The following
changes to Council Rules of Order are proposed for consideration: 1. Proposed restriction of public testimony at Council Study Sessions unless waived by the City Council 2. Proposal
to select a Mayor Pro-Tern nominee by secret ballot, and to elect the selected nominee by a unanimous vote 3. A provision allowing Council Members the option to respond to citizens after
the closure of the Citizen Comment portion of Council Meetings According to the current Rules of Order and Procedure, changes to City Council Rules are to be reviewed by Council at a
City Council meeting prior to voting on said changes. Consideration for approval of any proposed changes to Council Rules will be heard at the October 25, 2010 regular City Council meeting.
PRIOR ACTION: At the Study Session on September 20,2010, Council requested the proposed changes be reviewed at the October 11 , 2010 City Council meeting. FINANCIAL IMPACT: None V:\F
orms\CAFtempiate
Council Action Form October 11 , 2010 Page 2 BACKGROUND: Changes to Council Rules by Council consensus at the September 20, 2010 Study Session: 1. Citizen Comments: Council agreed to
maintain their choice whether to respond to citizens after the closure of the Citizen Comments portion of the meeting. 2. Study Session: Council agreed to set a rule not to allow public
testimony during Study Sessions unless there is approval to waive the rules by Council. 3. Mayor Pro-Tern: Council agreed to elect the Mayor Pro-Tern by secret paper ballot, then to
formalize the Mayor Pro-tern election by a unanimous vote on the dais . . RECOMMENDATIONS: Per the current Rules of Order and Procedure, staff recommends the Council review the proposed
changes to the Council Rules of Order and Procedure at this meeting and that consideration for approval of any proposed changes be heard and voted on at the October 25, 2010 regular
City Council meeting. RECOMMENDED MOTION: None REPORT PREPARED BY: Janice Smothers, Admin. Assistant to to the Mayor and City Council Michael Snow, City Clerk ATTACHMENTS: 1. Council
Rules with proposed changes in RED 2. Study Session Notes of September 20, 2010
:r? -WheatR.!ege . . RULES OF ORDER AIND PROCEDURE CITY COUNCIL WHEAT RIDGE, COLORADO Attachment 1
TABLE OF CONTENTS AUTHORITY ............................................................................................................ 3 GENERAL RULES ..............................................
.................................................... 3-4 ABSENCE FROM MEETINGS ............................................................................ 3 RIGHT OF FLOOR ..........................
................................................................ 3 ELECTED OFFICIALS' MATTERS ....................................................................... 4 CITY ATTORNEY
................................................................................ ............ 4 CITY CLERK ............................................................................................
...... 4 PARLIAMENTARIAN ........................................................................................ 4 TYPES OF MEETINGS .................................................................
........................... 4-6 BUSINESS MEETINGS .................................................................................... 5 ADJOURNED MEETINGS ...........................................
............. ; ... ; .................... 5 EXECUTIVE SESSIONS ................................................................................ 5-6 INFORMAL MEETINGS ................................
.............................. . ..................... 6 ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL GATHERINGS ..........................................................................
...................... 6 CHAIRMAN, MAYOR PRO TEM AND THEIR DUTIES .................................................... 6-7 CHAIRMAN ...................................................................
................................ 6 MAYOR PRO TEM ........................................................................................ 6-7 PRESERVATION OF ORDER ...................................
.......................................... 7 POINT OF ORDER .......................................................................................... 7 ORDER OF BUSINESS AND THE AGENDA
............................................................... 7-10 ORDER OF BUSINESS .................................................................................... 7 AGENDA ..................
..................................................................................... 8 AGENDA ITEMS .............................................................................................
9 PUBLIC HEARINGS ........................................................................................ 9 ORDINANCES ON FIRST READING ..............................................................
..... 9 TIME OF ADJOURNMENT .............................................................................. 10 ORDINANCES, RESOLUTIONS, AND MOTIONS ................................................
10 RECONDIDERATION ................................................................................ 10 CITY ATTORNEY TO APPROVE ..................................................................
10 CITIZENS' RIGHTS ................................................................................................ 11 CITIZENS' RIGHT TO SPEAK ......................................................
................... 11 CITIZENS' RIGHT TO SPEAK ON AGENDA ITEMS ............................................. 11 WRITTEN COMMUNICATIONS ...............................................................
........ 11 SUSPENSION AND AMENDMENT OF THESE RULES ................................................. 11-12 SUSPENSION OF RULES .......................................................................
........ 11 AMENDMENT OF RULES ................................................................................ 12 REVIEW .............................................................................
........................ 12 APPROPRIATIONS ................................................................................................. 12 2
RULES OF ORDER AND PROCEDURE FOR THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE COLORADO AUTHORITY: The Charter of the City of Wheat Ridge provides that the Council may determine its own
rules of procedure for meetings. The following set of rules shall be in effect upon their adoption by the Council until such t ime as they are amended or new rules adopted in the manner
provided by these rules. GENERAL RULES A. ABSENCE FROM MEETINGS: In the event that a Council Member is absent from a meeting, the member shall notify the City Clerk, and the City Clerk
will duly notify the City Council at the beginning of the meeting why said Council Member is absent. B. RIGHT OF THE FLOOR: 1. The presiding officer must first recognize each Council
Member requesting to speak on an agenda item unless limited by a motion to limit debate or for calling the question. 2. Speakers shall confine themselves to the question under discussion.
All discussion must be germane to the agenda item. 3. Members of Council shall avoid personal attacks and refrain from impugning the motives of any member's argument or vote . 4. Each
Council Member shall have the right to speak two (2) times for up to five (5) minutes each time to ask questions on each agenda item. Answers to questions will be included in the time
and the time will not be cumulative. Before a vote, each Council Member shall have an additional three (3) minute period to make a summation. 5. No Council Member shall be allowed to
speak more than once upon anyone agenda item until every other member choosing to speak thereon shall have spoken. 6. Once a vote has been taken, there shall be no further discussion
on that motion or Agenda Item unless a motion to reconsider is adopted. 7. In the event of an amendment, the maker of the amendment shall have one (1) three (3) minute period to make
the amendment and speak to the amendment. All other members of Council shall have one (1) two (2) minute period to speak to the amendment. 3
C. ELECTED OFFICIALS' MATTERS: This is the time that elected officials and staff may make comments on any subject. Time limit per elected official and staff will be five (5) minutes.
D. CITY ATTORNEY: The City Attorney, or acting City Attorney, shall attend all meetings of the Council unless excused by the City Council and shall, upon request, give an opinion, either
written or oral, on the question of law. E. CITY CLERK: The City Clerk, or designated representative, shall attend all meetings of Council and shall keep the official minutes. F. PARLIAMENTARIAN:
1. The Mayor Pro Tem shall also function as the Council Parliamentarian. 2. The Parliamentarian shall advise the Chair and members of Council on parliamentary rules. TYPES OF MEETINGS
A. BUSINESS MEETINGS: 1. The Council meets in the Municipal Building for Business, Study, Adjourned, and Special Meetings, unless otherwise specified. 2. Council Business Meetings are
held the second (2nd) and fourth (4th) Monday of each month at 7:00 PM unless otherwise specified. 3. Study Sessions are the first (1st) and third (3rd ) Monday of each month at 6:30
p.m., unless otherwise specified. 4. Study Sessions shall be for the purpose of discussion of concepts and ideas. No formal business shall be conducted. Consensus votes during all Study
Sessions are non-binding, and unless the issue is disposed of at a Business, Adjourned, or Special Meeting, may be amended or reconsidered in that or any future Study Session. a) Public
Testimony will not be allowed at Study Sessions unless waived by City Council. 4
B. ADJOURNED MEETINGS: Any Meeting of the Council may be adjourned to a later date and time, provided that no adjournment shall be for a period longer than the next Council Business
Meeting. C. EXECUTIVE SESSIONS: 1. The Council may meet in Executive Session on a vote of a majority of City Council in a regular business meeting (Charter-Sec 5.7). 2. No notes may
be taken during an Executive Session except by the City Clerk and/or City Attorney. 3. If at any time during the session, a Council Member feels that a matter is being discussed other
than that stated, that member should so state and may request that the session be terminated. Upon consensus vote of Council Members present, the session shall be terminated. D. INFORMAL
MEETINGS: 1. Five (5) or more members of Council may attend informal meetings held for the purpose of acquiring information and discussion topics provided that public notice of the meeting
is posted in the location establishing for posting of all Wheat Ridge meetings at least 72 hours prior to the meeting, listing the topic of the meeting, its location, time, and date.
The location of this posting shall be the bulletin board outside the City Court room in City Hall. a) Copies of the notice shall be given to all City Council Members, the City Clerk,
at least 72 hours before the meeting. b) The City Clerk is responsible for the posting of the Meeting. 2. Any THREE or FOUR Council Members may attend informal meetings held for the
purpose of acquiring information and discussing topics. SUCH MEETINGS MUST BE OPEN TO THE PUBLIC, BUT NO NOTICE IS REQUIRED UNLESS FORMAL ACTIONS WILL BE TAKEN. 3. Meetings involving
no more than two Council Members, whether in person or by telephone, shall not be subject to any of the requirements in this Rule. 5
4. In no event, shall any vote or other action or decision be taken. This Rule (D) (4) shall not apply to standing Council Committees. 5. All Meetings shall be open to members of the
public and the press. E. ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL GATHERINGS: 1. The purpose for this rule is to permit the City to be represented by its elected officials
at meetings of other groups or organizations, including, without limitations, intergovernmental organizations, neighborhood organizations, business and service organizations, and other
organizations or groups with whom the City has a relationship. 2. Any member of Council and the Mayor may attend meetings of other groups without prior notice, provided however, that
any such meeting, if attended by three or more members of the Council, is open to the public, pursuant to Section 24-6-401, et seq., C.R.S. 3. Social gatherings, at which the discussion
of public business is not the central purpose, shall not be subject to any of the requirements of of Rule F. CHAIRMAN, MAYOR PRO TEM AND THEIR DUTIES A. CHAIRMAN: 1. The Mayor shall
preside over the meetings of the Council. 2. In the absence of the Mayor, the Mayor Pro Tem shall preside. B. MAYOR PRO TEM 1. At the first or second business meeting in November of
each year, the Council shall nominate by secret paper ballot, and elect by motion upon a unanimous majority vote, a Mayor Pro Tem who shall serve until their successor is elected. 2.
If presiding, the Mayor Pro Tem shall have the voting privileges of a regular Council Member. 3. The Mayor Pro Tem's duties shall include reviewing and setting the Agenda on Wednesday
prior to Council Meetings and determination of emergency items at Council Meetings. The Mayor Pro Tem shall have 6
the authority to pull any item off the Agenda with the exception of an item placed on the Agenda by two (2) Council Members. 4. The Mayor Pro Tem shall arrange for, and coordinate the
orientation of all newly elected officials within two months after the election. C. PRESERVATION OF ORDER: The Chairman shall preserve order and decorum, prevent personal attacks or
the impugning of members motives, confine members in debate to questions under discussion, be responsible for conducting meetings in an orderly manner, assure that the majority opinion
may be expressed and that the majority be allowed to rule. D. POINT OF ORDER: The Chairman shall determine all Points of Order, subject to the rights of any Council Member to appeal
to the Council. ORDER OF BUSINESS AND THE AGENDA A. ORDER OF BUSINESS The general rule as to the Order of Business in regular Council Business Meetings is stated thus: • CALL TO ORDER
• PLEDGE OF ALLEGIANCE • ROLL CALL • APPROVAL OF MINUTES • PROCLAMATIONS AND CEREMONIES • CITIZENS RIGHT TO SPEAK • APPROVAL OF AGENDA • CONSENT AGENDA • PUBLIC HEARINGS, ORDINANCES
ON SECOND READING, FINAL SITE PLANS • ORDINANCES ON FIRST READING • DECISIONS, RESOLUTIONS AND MOTIONS • COMMITTEE REPORTS • CITY MANAGER'S MATTERS • CITY ATTORNEY'S MATTERS • ELECTED
OFFICIALS' MATTERS • EXECUTIVE SESSION (AS NEEDED) • ADJOURNMENT 7
B. AGENDA 1. The order of business of each meeting shall be as contained in the Agenda prepared by the City Clerk. 2. For good cause shown, and by majority vote of the City Council during
any City Council meeting, the order of business for that meeting may be changed. The City Manager and City Attorney may propose to add items to the Agenda under "Approval of Agenda".
3. Agenda shall be listed by topic of subjects to be considered by the Council and shall be distributed by 5:00 p.m. on the THURSDAY prior to the Monday of Council Meetings. In the event
of a holiday, the material shall be distributed not later than noon on the FRIDAY prior to the Monday meeting. 4. The City Clerk's Office shall be notified of the sequence of the Agenda
Items by noon on the WEDNESDAY preceding the Monday on which Council meets. All backup material and documents shall be filed with the Clerk's office by 5: 00 p. m. on that day in order
to be included in the Council packet. 5. ORDINANCES TO BE WRITTEN BY THE CITY ATTORNEY, OR STAFF, SHALL BE APPROVED BY A MAJORITY VOTE OF COUNCIL MEMBERS PRESENT, BEFORE IT CAN BE INCLUDED
IN THE AGENDA. 6. If a Council Member asks that an item be added to the Agenda, it is the responsibility of that Council Member to provide backup material for the Council packet as to
the subject or arrange for that backup material to be prepared. No item may be included in the Agenda without proper backup. 7. A majority vote of City Council Members present may also
add or delete an item from the agenda at the beginning of the Council Meeting. In Business Meetings, this must be done before Public Hearings and Second Readings. 8. The first option
of introducing Agenda Items at a Council Meetings shall go to a representative of the Council District to which the Agenda Item pertains. Council Agenda items not specific to a Council
District may be introduced by any member requesting such privilege from the Chair in advance of the meeting or requesting to introduce the item at the meeting. 8
C. AGENDA ITEMS Council Members or the Mayor may originate an agenda item with the approval of one other Council Member. Each Council Member and the Mayor shall be allowed to originate
only two (2) items per month to be added to the Agenda of regularly scheduled Council Business Meetings. 1. Standing Council committees may place items on Council Agendas for further
action or discussion. 2. Motions made by Council Members, which are not in the Council packet, must be submitted to the City Clerk and Mayor in writing during the Council Meeting so
it may be repeated, and included in the minutes. 3. City Council Meeting, either by Council Members or City Manager, these items can be requested for scheduling under the elected officials
portion of the agenda. 4. City Manager -administrative and operational items. D. PUBLIC HEARINGS All speakers must sign up on the appropriate roster, indicating whether they intend to
speak in favor of, or in opposition to a particular Agenda Item. The Council shall not entertain a motion for the final disposition of the matter until the City staff and applicant have
made their presentations, if any, and the public hearing has been closed, provided, however, that motions regarding the conduct, scheduling or continuation of the public hearing itself
shall be proper at any time. E. ORDINANCES ON FIRST READING It is the goal and desire of City Council to allow all interested parties to provide input during the Public Hearing/Second
Reading on all proposed ordinances. A full, complete, and open discussion of all proposed ordinances is encouraged during the Public Hearing. Therefore, public comment and staff presentations
will occur only during the Public Hearing/Second Reading. First Reading will be for the purposes of setting proposed ordinances for publication, and establishing a date for the Public
Hearing/Second Reading. Amendments to a proposed ordinance can 9
be made during a First Reading, following the guidelines for offering amendments in the City Council Rules of Order and Procedure. F. TIME OF ADJOURNMENT At 11:00 P.M., the City Council
shall complete action on the Agenda Item then under discussion and shall adjourn the meeting. Prior to such adjournment, the Council may take any or all of the following actions: 1.
Acting by 3f4 majority vote, complete all or portions of the remaining Agenda. 2. Acting by a majority vote, schedule any unfinished items for future regular Council Business Meeting.
3. Acting by majority vote, continue the meeting to a later date and time certain. ORDINANCES, RESOLUTIONS, AND MOTIONS A. RECONSIDERATION 1. A motion to reconsider can be made only
by a Council Member originally voting with the prevailing side. 2. Such motions shall be made only at that or the next regularly scheduled Council Business Meeting. A continued or rescheduled
meeting shall be considered at a next scheduled Council Business Meeting for the purpose of Reconsideration. 3. If not reconsidered at that time, the issue cannot be placed on any agenda
for six (6) months. 4. A motion to reconsider shall require an affirmative vote of a majority of the entire Council. 5. A COUNCIL MEMBER WHO HAS BEEN ABSENT FROM A PRIOR MEETING MAY
VOTE ON A RECONSIDERATION PROVIDED SUCH COUNCIL MEMBER HAS LISTENED TO THE TAPE OF THAT AGENDA ITEM IN THE CITY CLERK'S OFFICE PRIOR TO THE MOTION FOR RECONSIDERATION. B. CITY ATTORNEY
TO APPROVE: 10
All Ordinances and Contracts shall be "Approved as to Form" by the City Attorney. CITIZENS' RIGHTS A. CITIZENS' RIGHT TO SPEAK: 1. Any person may speak for a maximum of three (3) minutes
on any item other than Agenda items. 2. Speakers must sign the Public Comment Roster. 3. Citizens Right to Speak shall always precede all other official business except Call to Order,
Pledge of Allegiance, Roll Call, Approval of Minutes and proclamations or Ceremonies. 4. There shall be no restriction on the number of citizens who wish to speak. 5. The content of
any speaker's comments cannot be censored. 6. Persons in attendance shall be allowed to donate time to other speakers to a maximum of nine (9) minutes, including the three (3) minutes
the original speaker has. 7. The Chair will entertain no written comments unless a member of the public is present to read them into the record. A Council Member may read written comments
into the record with the approval of the majority of the Council present. 8. Council has the choice whether or not to respond to citizens after the closure of the Citizen Comment portion
of the meeting. B. CITIZENS' RIGHT TO SPEAK ON AGENDA ITEMS: Any person desiring to speak on an agenda item must sign the appropriate roster in Council Chambers and confine their remarks
to the relative item. There shall be no time limit applied. C. WRITTEN COMMUNICATIONS: All written communications to Council must be signed. If not signed, the written communications
may not be accepted. SUSPENSION AND AMENDMENT OF THESE RULES A. SUSPENSION OF RULES: 11
Any provision of these Rules not governed by City Charter or Code of Laws may be temporarily suspended by a three-quarters (3/4) majority vote of Council Members present. B. AMENDMENT
OF RULES: These Rules may be amended, or new Rules adopted by a majority vote of Council Members, provided that the proposed amendments or new Rules shall have been submitted in writing
to Council at a preceding meeting. C. REVIEW: These Rules will be reviewed by Council within three months of an election or filling of a vacancy of Member(s) of Council, Council may
review these Rules at any time upon request of any member of Council. APPROPRIATIONS Council cannot approve an appropriation under City Manager's Matters, City Attorney's Matters, or
Elected Officials' Matters. Draft Updated October 14, 2010 12
STUDY SESSION NOTES CITY OF WHEAT RIDGE, COLORADO September 20, 2010 Mayor DiTullio called the Study Session to order at 6:30 p.m. Council Members present: Joyce Jay, Tracy Langworthy,
Wanda Sang, Karen Adams, Davis Reinhart, Karen Berry and Mike Stites. Also present: City Manager, Patrick Goff; Interim Administrative Services Director, Heather Geyer; City Clerk, Michael
Snow; Community Services Director, Kenneth Johnstone; Police Chief, Dan Brennan; Parks and Recreation Director, Joyce Manwaring; IT Director, Mike Steinke; Staff and interested citizens.
Council Member Joseph DeMott was absent. Mrs. Langworthy asked to add to the Agenda discussion of the process of selecting the Mayor Pro-Tern during the Council Rules, Item 3 . .L Staff/Council
Report(s) a) Johnson Park (memo amended to this packet) Mrs. Manwaring discussed with the Council the options and challenges facing Johnson Park, which was recommended for closure in
the Parks Master Plan of 2006. The park currently needs extensive repairs, maintenance and investment or facilities be considered for removal and park closure. Council expressed unanimous
support to phase-in the removal ofthe bathroom and playground facilities in the park while leaving the road accessing the park open. b) Senior Center Sign Mrs. Manwaring reviewed the
options and proposed design of the replacement sign at the Senior Center (now called the Active Adult Center). The recommended LED sign would cost approx $29,000 and would be paid for
using funds raised by the Seniors in recent years. c) Verified Alarm Response Chief Brennan reviewed the Police Department plans to implement the Verified Intruder Response plan, which
was previously approved by Council. Attachment 2
d) Wireless Service in City Council Chambers Mike Steinke and Ms. Geyer reviewed the options and recommendations to enable wireless internet access in Council Chambers. Council expressed
support of staff s recommended Option #3 in the packet to install a public, unsecured internet access that would allow all visitors to the Council Chambers access to the internet. e)
International Property Maintenance Code Update Mr. Goff and Mr. Johnstone discussed with Council considerations for implementation of maintenance standards in the City. Council supported
staff to explore the issues further and for Council to consider options for implementation after the first of the year. f) September 2ih Council Meeting -Addition of Study Session Council
agreed to hold a Study Session following an expected short Council Meeting on September 2i\ 2010 to tend to a long list of issues for Council considerations. 2. Liquor Code Amendment
-distance from schools Mr. Goff reviewed options for a staff proposed liquor code change allowing liquor establishments to be licensed within the current 500-foot limit of schools. Council
expressed support in considering the removal of distance requirements from schools only for Hotel/Restaurant licenses and requested consideration and input from the Liquor Authority
before an Ordinance is brought before Council. 1.:. Council Rules a) Responding to citizens during Right to Speak Mr. Reinhart led discussion in considering whether to establish a Council
Rule restricting Council members from responding to citizens during Citizen Comments at Council Meetings. Staff and several Council Members expressed a desire to maintain their prerogative
whether to respond to citizens' comments. Council agreed to maintain their choice whether to respond to citizens after the closure of the Citizen Comments portion of the meeting. b)
Outside testimony during study sessions Council agreed to set a rule to not allow public testimony during Study Sessions unless approval to waive the rules by Council.
c) Selection of Mayor Pro Tempore Council discussed and agreed to keep negotiations for the selection of Mayor Pro-Tern transparent, holding open discussions in a Study Session before
the election. Council then agreed to Mrs. Langworthy's suggestion to elect the Mayor Pro-Tern in the future by a secret paper ballot, then to formalize the election by a unanimous vote
on the dais. Meeting adjourned at 8:29p.m. Michael Snow City Clerk
... City of ? WheatRL.-dge . ITEM NO: 3, DATE: October 11 , 2010 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE PAYMENT TO PORTABLE COMPUTER SYSTEM, INC. IN
THE AMOUNT OF. $37,559.50 FOR REPLACEMENT OF TEN PATROL VEHICLE MOBILE DATA COMPUTERS (MDC) D PUBLIC HEARING r8J BIDS/MOTIONS D RESOLUTIONS QUASI-JUDICIAL: D ORDINANCES FOR 1 ST READING
D ORDINANCES FOR 2ND READING DYES r8J NO Director ISSUE: The annual replacement of Patrol Vehicle Mobile Data Computers (MDC) is necessary to insure reliability
and stay current with standard technologies. In 2009, the City did not replace any MDCs due to budget constraints. PRIOR ACTION: None, due to purchase limits of2009. FINANCIAL IMPACT:
$37,559.50 was approved in the 2010 IT Budget. The full cost of the computers will be reimbursed to the City by the E-911 Authority Board this year. BACKGROUND: The City currently has
30 patrol vehicles and each is equipped with a MDC that is linked to the Police Department via a secured wireless connection. These computers allow patrol officers to stay in the field
longer, gather data, and complete reports without having to drive back to the station. The MDC units need to be reliable and stay current with standard technologies. Replacing the old
units is necessary to provide reliability and speed of computing to the officers in the field. There is a three-year replacement cycle for the Patrol vehicles MDC, depending on the condition
of the V:\Fonns\CAFtemplate
Council Action Form September 27,2010 Page 2 equipment. This year 10 MDC units, which were originally purchased in 2008, are scheduled for replacement. RECOMMENDATIONS: Staff recommends
replacing 10 Panasonic Mobile Data Computers at a cost of $37,559.50. This will improve the availability and reliability of the computers for our patrol vehicles. This is part of the
Information Technology plan to provide better service for the Police Department. These funds are budgeted in the 2010 budget. RECOMMENDED MOTION: "I move to approve payment to Portable
Computer System, Inc. in the amount .of $37,559.50 for replacement often patrol vehicle Mobile Data Computers." Or, "I move to deny payment to Portable Computer System, Inc. in the amount
of $37,559.50 for replacement of ten patrol vehicle Mobile Data Computers for the following reason(s) " REPORT PREPARED AND REVIEWED BY: Michael Steinke, IT Manager Heather Geyer, Interim
Deputy City Manager ATT ACHMENTS: 1. PCS Mobile Quote
() pes Corporate Headquarters 1200 W Mississippi Ave Denver, CO 80223 Email: sales@pcsmobile.com Customer: City of Wheat Ridge 7500 West 29th Avenue Accounts Payable
Wheat Ridge, CO 80033-8001 Quotation Line Item Number Description/Comments Number 1 CF-31ATAJX2M WinXP (Win7 COA), Intel Core i5-520M 2.40GHz, vPro, 13.1" XGA Touch, 2GB, 160GB, Intel
WiFi a/b/g/n, TPM, Bluetooth, Single Pass (WWAN), 56k modem (RJll), No Drive, Toughbook Preferred Notes -WSCA volume pricing quote. Page 1 Quote QT -4666/3 Print Date for: City of Wheat
Ridge Page 1 of 2 Quote Valid Date 10/05/2010 10/22/2010 3:35 pm Inside Sales Rep: Mandy Straight Email: mandys@pcsmobile.com Phone: 303-552-3957 Fax: Salesperson: Mark Stefanowski Email:
marks@pcsmobile.com Quote Created By: Mark Stefanowski Quantity Unit Price Extended Price ($) ($) 10 3755.95 37559.5 Quote Sub $37559.50 Total Total $37559.50 www.pcsmobile.com