HomeMy WebLinkAboutStudy Session Packet 04-02-12STUDY SESSION AGENDA
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 W. 29th Ave.
Wheat Ridge CO
April 2. 2012
6:30p.m.
Individuals with disabilities are encouraged to participate in all public meetings
sponsored by the City of Wheat Ridge . Call Heather Geyer, Public Information
Officer at 303-235-2826 at least one week in advance of a meeting if you are
interested in participating and need inclusion assistance.
APPROVAL OF AGENDA
.L Priority Based Budgeting
2. Ordinance amending Article Ill of Chapter 26 of the Code of Laws
concerning Planned Development Zoning Districts
3 . Elected Officials' Report(s)
4. Staff Report(s)
.. ~ 4 ~
... _ r-City of • --~Wheat&_dge ~ADMINISTRATIVE SERVICES
TO:
THROUGH:
FROM:
DATE:
SUBJECT:
Memorandum
Mayor and City Council r'\A
Patrick Goff, City ManagerJJ:f
Heather Geyer, Administrative Services Director/PIG
Nathan Mosley, Management Analyst
April 2, 2012
April 2 Study Session -Priority Based Budgeting
The purpose of this study session item is to provide City Council with an introduction to
the Priority Based Budgeting process as well as present the initial "result definitions"
phase of the project.
Background
Goal #1 in the City Council Strategic Plan is to create a "Financially Sound City Providing
Quality Services." With that goal in mind, City Council identified a service priorities and
funding project as a high priority for 2011 /1 2. Central to this City Council strategic priority are
the following tasks :
• Developing criteria for core services
• Identifying core services
• Identifying a method ofhow to prioritize core services
• Developing a method to measure the success of core services
In 2011 , City staff learned about the Center for Priority Based Budgeting, located in Denver,
through an Alliance for Innovation workshop. The Center is made up of Chris Fabian and Jon
Johnson, both of whom have worked in municipal finance for a number of years and helped
develop the Priority Based Budgeting model while working together for Jefferson County. The
Center's mission is to "lead communities to fiscal health and wellnes s." In order to accomplish
this mission Chris and Jon work with communities to align their budgeting process with the
overall strategic goals of the organization.
Council approved funding in the 2012 budget to engage the Center for Priority Based Budgeting
to facilitate the City 's transition to a priority-driven budgeting process. The City 's current
approach to budgeting is the traditional incremental model -each annual budget is created based
on the expenditure pattern from the previous year. Priority Based Budgeting will help the City
of Wheat Ridge take the budget to the next level by allowing City Council and staff to allocate
the City 's limited resources in a strategic manner to meet the goals and objectives of the
community.
Priority Based Budgeting
April2,2012
Page2
Prior Action
The first step in moving to a priority-driven budgeting process was to construct "result
definitions." These definitions were crafted using the City Council strategic goals as a starting
point and guide. Concepts included in the Action Outline 2011/12 were also used to draft the
Wheat Ridge result definitions. Additionally in a process that was facilitated by Chris and Jon,
the Executive Management Team as well as Internal Department Teams provided feedback to
answer such questions as "what are we in business for" and "what would citizens miss if the City
went out ofbusiness" to help further craft the result definitions. These definitions are the
foundation ofthe Priority Based Budgeting model for the City. Using these results definitions
will allow the City to evaluate current and future programs to ensure that they are helping us
achieve our goals as a City.
While result definitions were being crafted , City staffbegan work on the next step of the process,
program inventories. Department staff created exhaustive lists of all programs/services provided
by the City. This process was designed to gain a better understanding of "what we do" among
staff, elected officials and ultimately citizens . Once there is a consensus on the result definitions
then a process begins where each department rates their own programs against these results.
Once this is done, each program will go through a "peer review" process to provide a level of
quality control and ensure that the ratings are valid. Progran1s that have an essential or critical
role in achieving the defined results will naturally rate highly. Those programs that have no
clear connection or influence on City goals will be rated low on the scale.
Finally Chris and Jon will compile the data and rank City programs into four quartiles . The first
quartile will be those programs that are essential to the City achieving its goals and quartile four
will be those programs that have minimal or no impact on those goals. The prioritization of
programs allows City Council, staff and citizens to look at what the City does through a new lens
and discuss funding priorities in an objective manner.
As this budget process will be a multi-year project staff plans on engaging the community in a
broader priorities discussion in the future. Those discussions will help further refine the City's
result definitions and continue to link resource allocation to City goals and objectives.
Staff is excited about this project and currently more than 40 individuals throughout the
organi z ation have been involved in the result definition exercises . These individuals will
continue to be involved in this process through program inventory creation, program scoring and
the peer review process.
The overall steps involved in successful prioritization (Chris and Jon will present more detail on
these steps during their presentation on April 2"d) include:
I . Determine Results (in draft form and included with this memorandum for review and
feedback as Attachment I)
2. Clarify Results Definitions (underway)
3 . Identify Programs and Services (underway, draft program inventories included with this
memorandum as Attachment 2)
4. Value Programs Based on Results (will be done in April)
5. Allocate Resources Based on Priorities (TBD)
Priority Based Budgeting
April 2 , 2012
Page 3
Result Defmitions
Included with this memorandum in Attachment 1 are the result definitions that were developed
as a result of the City Council's strategic goals as explained above. The result definitions consist
of six key result areas , including:
• Desirable, Diverse and Connected Neighborhoods
• Economic Vitality
• Effective Transportation and Mobility Options
• Healthy, Attractive and Well-Maintained Community
• Safe Community
• Good Governance
Under each of these result areas , the detailed definitions that were developed include all of the
programs and services the City of Wheat Ridge currently provides. The definitions are meant to
capture the essence of "why the City exists for its citizens." When reviewing these definitions ,
please focus on whether the result definitions are all inclusive of the programs and services that
the City currently provides. The main goal of this exercise is to ensure that the definitions are of
sufficient scope to capture everything the City is responsible for providing to its citizens , which
provides a basis for program scoring. Program scoring is the next step in the overall Priority
Based Budgeting process.
Program Inventories
Currently staff is in the process of developing and finalizing our program inventories. We have
included the draft program inventories for each department (Parks and Recreation Department
and Police Department are under review. We will distribute these at the study session) so that
you can become familiar with the fonnat of the program inventories included in Attachment 2.
The significance of this step in the overall priority based budgeting process lies in the following:
• Identifying programs and services (it is important to note that this exercise is not an
itemization of every expense, program or service. As you can see by some of the draft
comments by Chris and Jon, staff will be grouping some services and programs together
that are tied to a more macro level program).
• Linking these programs and services to an "Accounting Fw1d". In other words
identifying where the program or service is budgeted in the City budget.
• Identifying the "Program Cost,""# ofFTE", and any associated program/service
"Revenue". This information is going to help the City identify the true cost of providing
services and programs.
• The link between this project and the overall Council goal of identifying core services
will be clearer once we get to step #4 "Value Programs Based on Results " to be done in
April. Step #5 which involves "Allocating Resources Based on Priorities" is forthcoming
because this is going to involve presentation of the program scoring, discussion of what
the information means and tells us about our program scoring, and what if any decisions
Priority Based Budgeting
April 2, 2012
Page4
that result in adjustments to our prioritization do we want to make. The program scoring
consists of a simple scoring scale which Chris and Jon will go into greater detail in their
presentation. Essentially, the result of the program scoring is linked to the "relevance to
a result". This means that the programs and services will be ranked in quartiles 0, 1, 2, 3,
and 4. Quartile 4 programs and services will be those that have "an essential or critical
role" in achieving the result (the result being the macro level result definitions, i.e.,
Economic Vitality).
The program scoring will help Patrick identify his overall budget direction to staff for the 2013
fiscal year. Staff plans to bring the overall prioritization results to City Council at the annual
strategic planning retreat in May. This information is intended to be useful to Council during the
strategic planning retreat in discussing short-term and long-term strategic goals.
Action Requested
At this time staff is asking City Council to provide feedback and consensus on the result
definitions and draft program inventories presented at the study session.
Attachment
1. Result Definitions
2. Compilation of draft Program Inventories
lhmg&nm
Provides for the protection and
sustainabi/ity of the
environment through regulatory
compliance, planning and
effective stormwater
management
Provides for a safe
transportation network that Is
well-maintained, accessible,
enhances traffic flow and offers
safe mobility to motorists,
cyclists and pedestrians alike
Offers and supports a variety of
safe activities and facilities that
provide for the physical health
and social well-being of the
community
Safe
Community
Creates a secure, well-
regulated, well-maintained
community that Is healthy,
clean, well-lit and visually
attractive
Fosters a feeling of personal
safety throughout the
community by establishing a
visible, accessible presence that
prooctively provides for
prevention, Intervention, safety
education, and community
involvement
Offers protection, enforces the
law and Is well-prepared to
promptly and effectively
respond to emergencies and
calls for setvke
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Actively develops, renews,
regulates and maintains a well-
planned, orderly, visually
appealing and welcoming
environment for residents,
businesses and visitors
Preserves, maintains and
enhances its parks, open space,
green space and trails systems,
making them easily accessible
Ce n ter fo r Prio rity Based Budget in g
Leading Communities to Fiscal Health and We/lness
Continually invests in its streets,
sidewalks, right-of-ways, storm
drainage and other public
Infrastructure to ensure It Is
clean, well-kept and
adequately enhanced
Cultivates a clean, healthy and
safe environment that provides
for the health, physical well·
being and basic needs of a
diverse community
Partners with the community to
support the arts, enhance
cultural enrichment, advance
historic preservation and
provide life-long learning
opportunities
Promotes healthy, active
lifestyles through a variety of
dhle12 recreational and leisure
time activities that help enrkh
and connect a multi-
generational community
Facilitates business development
and growth through appropriate
incentives, shared resources,
community partnerships and
"business-friendly", efficient
processes
Economic
Vitality
Stimulates economic growth by
encouraging Investment In well-
planned, sustainable development,
redevelopment and community
revitalization supported by
sufficient city services and
Infrastructure PresetWS Its long-term /Ina
well-being, see/dnf
R~cruits, r~tains and supports
a balanced mix of sustainable
businesses that enhance and
diversify the City's economy,
cr~at~ jobs and provide
residents with services that
meet their day-to-day needs
diversified revenue •-• ••~~~
Center for Priority Based Budgeting
Leading Communities to Fiscal Health and Wei/ness
help fund Its ptlorltla
Promotes and supports a
variety of accessible and
convenient regional public
transit options that
enhance the livability of the
community
Provides and maintains
accessible, safe and well-
planned mobility alternatives
for cyclists and pedestrians
that encourage a wolkable and
connected community
Center for Priority Based Budgeting
Leading Communities to Fiscal Hea l th and Wei/ness
Effective
Transportation and
Mobility Options
Provides a system of safe,
clean, reliable and well-
maintained streets,
sidewalks, bridges and
stormwater infrastructun
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\¥heat:Rl_,dge
Encourages and promotes
neighborhood development and
revitalization that is well-planned,
properly regulated and capitalizes on
Its regional location
Promotes, supports und sustulns well-
maintained, safe, dean and viswlly
oppeollng nelghborltoods, t:Orrt~Mrdal
areas and public spaca
Center for Priority Based Budgeting
Leading Communities to Fiscal Health and Wei/ness
Collaboratively encourages and
provides community events,
neighborhood gatherings, quality
educational opportunities,
leisure-time activities, basic
services and amenities that
support and connm the
community
Desirable, Diverse
and Connected
Neighborhoods
SUpports the OWIIItlblllty of a WJr#ety of
quality and utbGdlw housing t:holt:a
Utat meet the needs of the COfl'lmllllfty
Attracts, motivates and
develops a high-quality,
engaged and productive
workforce
Delivers responsive and
courteous service to its internal
and external customers, while
ensuring timely and effective
two-way communication
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"' ~ ~ityof -wheatR!_dge
Advances City interests and
secures resources through
regionalism and
partnerships Enables and enhances openness
and transparency by ensuring
accountability, honesty,
efficiency, best practices and
innovation in all operations
Protects, manages and
optimizes its financial, human,
physical and technology
resources
Supports decision-
making with timely and
accurate short-term and
long-range analysis
Provides assurance of
regulatory and policy
compliance to minimize
and mitigate risk
Center for Priority Based Budgeting
Leading Communities to Fiscal Health and Wei/ness
.. ~·~ ~of \VheatRl_dge
111 Administrative Services Media Relations -Administrative Services $ 0.00 $
111 Adm inis t rative Services Social Media
111 Ad ministrative Services Connections Newsletter $ 32,500
111 Administ rative Services Mayor's E-Newsletter $ 1,680 3.00 $
Ad minist rative Se rvices Ma yor's Office Town Hall and District Meetings Event $ 5,000
Ad minis t ra t ive Services Special Projects
111 Ad ministrative Services Bi-Annual Citizen Survey $ 25,000 $
Administrat ive Services Public Relations -Community Advertising Logo , marketing & branding $ 1,000
111 Ad ministrative Se rv ices WRTVS Top of the Hour $ 12,000 Contract
Administ rat ive Se rv ices WRTVS Scheduling & Encoding Symon slide preparation $ 3,400 Contract
Administrative Services Televising City Council & Planning Commission
Meeti ngs
$ 20,800 Contract
Administrative Services WRTVS Top of the Hour Executive Produci ng $ 1.00
Ad ministrative Services legislative Activiti es
Admi nistrative Se rv ices Ovic Education and Involvement Civic Academy
Admi nistrative Services Outside Agency Program
City Manager Community engagement
Ci ty Manager Media Relation s -Oty Manager
Adm inistrative Services Telecommunications Re gulation GMT C Membership, Responding to Comca st Compla ints $ 2,000 1.00
Attachment 2
Administrative Services Annual Oty Aud it
111 Administrative Services Budget Analys is
111 Admi nistrative Serv ices Budget Development, Preparation & Monitoring
111 Administrative Services CAFR Development (MD & A)
111 Admi nistrative Services Mill levy Certification
City Manager Agenda and Meeting Administration
City Manager Internal Communication
City Manager Financial Analysis and Monitoring
City Manager Financial Forecasting
City M anager Financial Policy Development
Administrative Serv ices Front Desk Reception Services
Administrative Services Property & Casualty Insurance Program
Admin istrative Serv ices Policy Development -Risk Management
Ad m inistrative Services General Administrative Duties
!?. ~ityof
W"heatRi_dge
Counci l packet development and preparation
Manager's Memo
Short term and long-term
Phones and desk coverage
Claims process i ng and monitori ng , uninsured losses , inci dent report tra cki ng,
restitution and r ecovery
City liability monitoring
Ordering of office and kitchen suppl ies , business cards , scanning, garage sale perm its ,
managing mai l contract equ i pment lease, postage, d istribution
1.00
108 -702 City Clerk
108 -706 City Clerk
108-708 City Clerk
108-714 City Clerk
108-715 City Clerk
08-728 City Clerk
108-750 City Clerk
Conference & Meeti ng Expenditures
Dues, Books, Subscripti ons
Conduct of Elections
Public Re cords
Document Archives
Training
Records Retention & Management, M aintai n Ci ty
Cod e
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Primary use to help attain Clerk Certification
Various memberships to Clerk and Records Management groups
Fees paid to various vendors (usually Jefferson County) for Elections
All p ublications must go through the Clerk's office . These are typically from Planning and
Zoning, Purchasing, and Council
All recording of documents (deeds, easements, etc.) go through the Clerk 's office
Various trainings attended by City Clerk, Deputy City Clerk, and Mayor's Assistant
This account is primarily used for codification of ordinances that are passed by City
Council
$ 2,700
$ 550
$ 13,500
$ 18,000
$ 3,500
$ 2,400
$ 8,300
1.50
1.50
1.50
1.50
1.50
1.50
1.50
$
$
CENTER FOR PRIORITY BASED BUDGETED
REVIEW COMMENTS
Would suggest renaming th1s program "Clerk CertificatiOn Training".
Conferences and Meetings is really more of a line 1tem -any other
training not associated with the Clerk Certification Program should be
allocated to the program s which the traming impacts
This IS truly a line item expenditure rather than a program . Given the
small dollar amount, would recommend that 1t be rolled into the cost of
the programs for which the memberships are related or categorize this
s1milar as an AdminiStrative program
Would suggest addmg a program that relates to the Clerk 's role '"
Agenda Preparation/Council Meetings
Would suggest adding a program that relates to the Clerk 's role in Public
Information/Media Requests . Specifically this would mclude the postmg
requirements of public meetings and response to citizen InQUiries and
media requests
City Manager Economic Development
City Manager Economic Development
City Manager Economic Development
City Manager Ec onomic Development
City Ma nager Economic Development
City Manager Economic Development
City Manager Economic Development
City Manager Economic Development
City Manager Economic Development
City Manager Economic Development
City Manager Economic Development
38th Avenue Revitalization
Bus i ness Attr action, Retention and Expansion
Bu si n ess Sta rt-up As sist ance
Sit e location and Development
Economic Development Marketi ng
Business I ncentives
Regional and State Economic Development
Bu si ness Recog ni t ion
Bu si ness liais on i n City Hall
Media Relat i ons -Advertise m ent
Pr ofessi onal Dev elopm ent
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-Ycityof Wheat~e
Defined work on marketing and branding as well as a land assemblage strategy. Work $
with business and property owners on highest and best use of facilities
Actively work to develop new and expansion of jobs in the community. Meet with
existing business to gauge business climate
Work with new business in site development as well as working their way through city
hall
Assist business in locating sites in the city for development. Work closely with the
development community on WR sites
Create marketing materials and programs to promote the city as a destination to open
business
Create a plan of incentives for business development and expansion
Work with Jefferson County, State, and other ED professionals to promote WR ,
Jefferson County, and the State
Recognize business through ribbon cuttings, award programs, and other media
Be the advocate for business, particularly small business, to assist with the process of
obtaining all licenses and permits to open a new business
Advertise in local media to promote WR as 'Open for Business'
Attend seminars and classes to expand development of ED trends and issues
0.00 $
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All funds Administrative Service Finance Accoun ts payable processi ng Process all purchase requisitions and issue semi monthly accounts payable checks ; $ 0.00 $
respond to vendor and department inquiries
General Ad ministrative Service Finance Accounts recei vab le, billing se rvices & collecti ons Billing for City's code violation and lien processing for nonpayment of assessme nts
funds Administrative Service Finance An n ual City Aud i t Preparation and reconciliation of all balance sheets accounts and related supporting
documents as related to audit performed by contracted Independent auditors
All funds Administrative Service Finance Bank account reconciliati on Monthly reconciliation of all bank accounts that the City has
General Administrative Service Finance Banking and ca sh manage ment Daily reconcilement of all banking entries for the City & monitoring of cas h balances
All funds Administrative Service Finance CAFR Preparati on (Annual Fi nancial Statements ) Assist outside auditors with preparation of annual financial statements
General Administrative Service Finance Cash management Daily monitoring of City's cash acco unts in relationship to cash received and spent
All funds Administrative Service Finance Fi nanci al Analys is and Monitoring Monitor, enforce and recommend adjustments to financial accounting controls
//funds Administrative Service Finance Financial Reporti ng Issue monthly revenue and expenditure reports; preparaton of Annual Conservation
Trust Report and COOT Annual HiWay Users Tax Report .
All funds Administrative Service Finance Fixed Asset Manage ment Track, record , and preparation statements for acquistions and dispositions of City's Fixed
Assets .
funds Administrative Service Finance Gene ral ledger Mai ntenance Addition of any general ledger accounts to the financial management system .
All funds Administrative Service Finance Grants Compliance Management Record keeping for grant revenues and expenditures as related to the grant and Federal
Single Audit requirements
funds Administrative Service Finance Internal Aud it & Control Rev iew & Enforcemen t Review revenue and expenditures to insure accounting and policy comp liance
Administrative Service Finance Inves tme nt Management Investment of all City Funds
All funds Administrative Service Finance Mon thly Finan ci al Reporting Provide accurate and timely monthly financial statements and information
//funds Administrative Service Finance Payroll Process ing Process, create, reconcile, and deliver semi monthly payroll including manual and
electronic disposition of all pension medical & tax withholding
All funds Administrative Service Finance Payroll Reporti ng and Yea r-end p ro cessi n g Prepare quarterly and annual Federal and state payroll forms/reports
:!?.'
Jt'c:ityof
WheatRLdge
All funds Administrative Service Finance Purchasing card program Reconcile and audit the City's monthly purchasing card statement
All funds Ad ministrat ive Service Finance Revenue Collection Receive , process and deposit daily revenue from all City sources
Administrative Services Human Resources
Admi nistra tive Se rv ices Hu man Resources
Ad ministrative Se rv ices Hum an Resources
Ad ministr ative Se rv ices Hum an Resources
Ad ministrat ive Se rv ices Hum an Resources
Ad ministrative Services Hu man Resources
Ad ministrat ive Services Hu man Resources
Ad ministrative Services Hum an Resources
Administrat ive Services Hu man Resources
Administrative Se rvices Hu man Resources
Administrative Services Hu man Resources
Administrative Services Human Resources
Administrative Services Human Resources
ADA/EEOC Compliance
Benefits/Programs -Leaves
Benefits/Programs -Health
Disciplinary and Corrective Personnel Actions
Diversity
EAP Administration
Employee Compensation and Classification
Employee Off-Boarding (Separati on)
Employee On-Boarding (New Hire Processes)
Employee Performance Evaluation Coord i nati on &
Support
Employee Recognition
Employee Records Management
Employment Recruitment
._I l (
;~
-Ycityof WheatR!_dge
In all aspects of our employment practices, w hen applicable, w e must follow the
federal guidelines regarding compliance w ith Americans with Disabilities Act, assisting
w ith reasonable accommodat ions as re q uired, as well as, Equal Em ployment
Opportunity Commission, ensuring non-discriminatory management of a diverse
workforce .
Responsible for development of leave programs that meet the goals for employee
attraction, retention and align with mission and values .
Selection, maintenance, and administration of a va riety of programs that are
compliant w ith legislative regulations and meet the goals for employee attraction and
retention . Programs include, medical, dental, optical, life and accidenta l death &
indemnity plan(s), short-term and long-t erm disa bility insurance coverage .
Serve as advisory board, oversee process, ensu r e consistency in application o f actions
to minimize risk and effectively deal wit h performance, conduct and beha vior Issues .
Diversity initiatives complement non-discrimination compliance programs by creating
the w orkplace environment and organizational culture for making differences work.
This program provides counseling and a refe r ral sou rce to our em ployees. Concerns
may involve work, pe rsonal, family, financial and legal issues. Supervisors have the
abi lity to refer employees for issues affecting work performance.
HR provides expertise by evaluating pay practices and market conditions, participating
in surveys, and supporting management w ith posi t ion classification , position
descriptions, and sa lary r ecom mendations.
Ensure all required paperwork is completed w hen an employee separates from
employment and opportunity to gather infor mation used to develop retention
strategies for retaining cu r rent talent, while decreasing employee turnover and
turnover costs .
Process to orient the new employee to the organization, our culture, mission,
expectations, policies/procedures to ensure a smooth transition to employment w ith
the City of W heat Ridge . Includes a through review of policies, procedures, and City,
benefits.
All employees and supervisors need t w o wa y communication to provide feedback on
employees perfor mance and the ability to jointly identify goals and expectations . HR
provides oversight to ensure continuity and consistency .
Developed to reward employees for behaviors that exemplify our ACTION values .
Employees that feel a part of an organization w ill probably stay, thus recognition is a
critical tool for retention .
Accurate, thorough, and secure maintenance of employee records must take place to
ensure compliance with Federal/State laws and regulations; to demonstrate a bas i s
making decisions involved in personnel actions; and , to provide a basis for reports on
personnel activities.
Primary goal to obtain talented and qualified employees that fit with the oro>ar•i>••tic•os l
cult ure. Steps In the recruitment process include: Job announcements,
advertisements, job fairs, development of marketing material, management of
application process, inclusive of screening, monitoring, and providing oversight to
ensure compliance with policies and applicable Federal/State regulations .
$ 0.00 $
Administrative Services Human Resources Employment Selection and Job Placement
Administrative Services Human Resources Essenti al Traini ng/Employee Development
Administrative Services Human Resources Leg islative Reporti ng Requirements
Administrative Services Human Resources Federal/State/Mandated Training
Administrative Services Human Resources FMLA Admi ni strati on
Administrative Services Human Resources Investigati ons-Workplace Related
Administrative Services Human Resources Modified Duty Coord i nation
Admin i strative Services Human Resources Organi zat i onal Development
Administrative Services Human Resources Personnel Policy Management
Administrative Services Human Resources Ret i rement Adm i ni stration
Administrative Services Human Resources Safety
Administrative Services Human Resources Substance Testi ng
Administrative Services Human Resources D.O.T. Testing
Administrative Services Human Resources Succes si on Planni ng
Administrative Services Human Resources Unemployment
Administrative Services Human Resources Wellnes s Pr ogram
Administrative Services Human Resources Worker's Compensation
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Primary goal to obtain talented and qualified employees that fit w ith the organizations
culture. Steps in the selection process include: interviews, background/reference
checks, credit checks, skills assessments, physical exams, psychological and substance
screening, etc. HR's role involves development, coordination and administration of
the various process .
Should the employee's position require certification the City may provide funding -
Examples: CPR, Supervisory Training, COL.
A number of reporting requirements to verify our compliance with regulations
governing employment practices .
The City will ensure that employees have met the requirements for all Federal/State
mandated training related to their specific job.
Compliance with the Family, Medical Leave Act is a Federal Law that we must abide
HR administers this program and coordinates process with employee and department.
Responsible for conducting investigations of harassment, discrimination, and
retaliation complaints. Provides support and recommendations for disciplinary
considerations .
To help promote a quicker recovery, HR provides modified duty coordination when an
employee suffers from an injury incurred while on the job .
A planned effort to increase an organization's effectiveness and viability, w ithin HR
Services, efforts to improve employee/employer relations may include: Facilitation,
mediation, conflict resolution, employee counseling, and coaching techniques to
assist with alignment of core values and strategic goals.
Continued review, development, and administration is necessary in order to ensure
compliance with legislative regulations, as well as, alignment with organizations needs.
The City and/or employees provide contributions into a number of retirement
accounts . HR provides oversight of plan deslgn(s, investment options, employee
and program administration .
Safety Programs Include: Training, ergonomic evaluations, Safety Incentive Program,
driving record checks .
program promotes and supports a drug-free working environment and
i nto compliance with the Drug-Free Workplace Act . Drug and alcohol testing
place in the following situations: Accidents while driving a City vehicle or driving for
City business; as mandated requirements of pos it ion ; pre-employment screening and
when there is reasonable suspicion .
Federal program that outlines the testing associated with the Commercial Driver's
{COL). HR oversees the testing process, which includes coordination of
drug/alcohol testing on a quarterly basis; physical exams as required; and required
documentation .
HR ass ists in identifying employees ' various skills, abilities, and talents in preparation
of future employment opportunities within the organizati on .
Administered by the Department of Labor and Employment, this program is
mployer paid taxes to provide benefits to those who meet the eligibility rPrJuilrPnnPrlt<l
of the Colorado Em Act.
Recognizing that health and well ness are important to the welfare of employees w ith
the end result of Increased efficiency and effectiveness of operations, participation is
<~umr•m•n and In sanctioned Wellness activities.
To control risk and financial loss throughout City operations to tolerable levels,
transfer risk to third parties when appropriate through contracts, leases, etc. and to
finance risk through insurance policies .
01-117-7()()..776 Administrative Services
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01 -117-700-776 Administrative Services
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01 -117-700-776 Administrative Services
7-700-776 Administrative Services
01 -117-700-776 Administrative Services
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01 -117-700-776 Administrative Services
-117-700-776 Administrative Services
01 -117-7()()..776 Administrative Services
Administrative Services
Administrative Services
Administrative Services
Administrative Services
01 -117-700-776 Administrative Services
7-700-776 Administrative Services
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
ADG
Application Support
Backup and Disaster Recovery
BlackBerry Adm inistration
Computer Aided Dispatch Support -Pollee Dept .
Cartegraph Database Admini stration
ChannelS
Telecomm Connectivity
Data Center
Emergency Communications Support (EOC)
Email Exchange Maintenance
File Management
Geographic Informati on Systems (GIS)
Admini stration
Hardware Support
Help Desk
Network Infrastructure Maintenance &
Administration
Website; Internet and Intranet Adm i nistrati on
~~4~
~of WheatR.i_dge
ADG Financials, Building, Court, Code, Payroll, HR Administration $
Productivity Tool Support M S Office, Adobe, etc. $
Backup, Restore & Disaster Recovery Administration $
Blackberry Administration $
PO Computer Aided Dispatch Support & Administration $
Cartegraph Database Service Request & PW Road & Sign Asset Administration $
Channel 8 Public Broadcast Support $
Fiber Optic, Point to Point, Internet and Wi reless Connectivity $
Data Center Server Room Operations $
Emergency Communications Support EOC, IGA, etc. $
Email System Maintenance and Administration $
File and document Administration $
Geographic Information Systems (GIS) Administration $
Server & Desktop Replacement, Repair and Inventory Administration $
Help Desk for Hardware, Software, City Processes , Procedures & Software $
Network Infrastructure Administration Switches & Routers & Wireless & Firewall $
Website & Internet & Intranet Administration $
17,000 0.15
75,000 0.10
25,000 0.10
2,000 0.10
45,000 0.20
42,000 0.15
25,000 0.10
175,000 0.20
5,000 0.20
5,000 0.10
5,000 0.10
5,000 0.10
50,000 0.80
30,000 0.20
25,000 0.30
190,000 0.20
25,000 0.40
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
CENTER FOR PRIORITY BASED BUDGETED
REVIEW COMMENTS
Would recommend avoiding abbreviations in program names-
not really sure what this program is . Assuming ADG is your
enterprise software system -so am wondering if this is
Maintenance; Licensing, etc. Take a look and see if the program
Have suggested a bit more descriptive program name
Have suggested a bit more descriptive program name
Have suggested a bit more descriptive program name
Have suggested a bit more descriptive program name
Have suggested a bit more descri ptive program name
Have suggested a bit more descriptive program name
Have suggested a bit more descriptive program name
Have suggested a bit more descriptive program name
Have suggested a bit more descriptive program name
Have suggested a bit more descriptive program name
!?. __p(ity of W"heatRi_dge
CENTER FOR PRIORITY BASED BUDGETED
REVIEW COMMENTS
01 -117-7D0-776 Administrative Services Information Technology IT Project Management IT Project Management $ 10,000 0.20 $ Have suggested a bit more descriptive program name
01 -117-700-776 Administrative Services Information Technology Technology Purchasing Technology Systems Purchasing and Inventory $ 225,000 0.10 $ Have suggested a bit more descriptive program name
Administrative Services Information Technology Laserfiche Archival Services Laserfiche City/PD Archive Records Services $ 10,000 0.10 $ Have suggested a bit more descriptive program name
7-700-776 Administrative Services Information Technology Mobile Data Computers Mobi le Data Computer for PO Support $ 50,000 0.75 $ Have suggested a bit more descriptive program name
Administrative Services Information Technology Application Support -Police Department PO Specific Appl icat ion Support Property Ev idence, Mugshot, Finger Pri nting, etc. $ 50,000 0.15 $ Have suggested a bit more descriptive program name
01 -117-700-776 Administrative Services information Technology Printer, Fax, Copier Maintenance & Administration Pri nter & Fax & Multi Function Cop ier Adm in istration $ 75,000 0.10 $ Have suggested a bit more descriptive program name
01 -117-700-776 Administrative Services Information Technology Rec Track Reservation System Maintenance Webtrac & Rec Center Reservat ion System $ 10,000 0.20 $ Have suggested a bit more descriptive program name
01-117-700-776 Administrative Services Information Technology
Records Management Systems Support -Police PO Records Management Systems Support & Adm i nistration $ 55,000 0.20 $ Have suggested a bit more descriptive program name Department
01 -117-700-776 Administrative Services Information Technology Network Security Network Secur ity Services Auditi ng Software for web, email, Access Ctrl, etc. $ 50,000 0.20 $ Have suggested a bit more descriptive program name
01 -117-700-776 Administrative Services Information Technology Application Server Administration Application Server Adm inistration $ 25,000 0.10 $ Have suggested a b1t more descriptive program name
01 -117-700-776 Admin i strative Services Information Technology Software Ucensing Software Licens i ng & Comp liance $ 25,000 0.10 $
01 -117-700-776 Adm inistrative Services Information Technology Te lecomm M aintenance Shore Tel Phone System Ma intenance & Adm i nistration $ 15,000 0.10 $ Have suggested a bit more descriptive program name
01 -117-700-776 Adm i nistrative Services Information Technology Technology Training Technology Training Services $ 10,000 0.10 $ 1 Have suggested a bit more descriptive program name
01 -117-700 -776 Administrative Services Information Technology General & Admini strative Other duties as ass igned $ 2,000 0 .10 $
FTE Tota 5.90
1,356,000 438,000.00
Grand Tota l $ 1,794,000
:~
..Ycity of
Wheat R.l._dge
102-702 LEGISLATIVE (Elected Officials) Council Receptions $ 2,000 0.00 $
102-702 LEGISLATIVE (Elected Officials) Citizen Academy $ 3,000
102-702 LEGISLATIVE (Elected Officials) Annual Town Meeting $ 5,000
102-702 LEGISLATIVE (Elected Officials) Leadership Jefferson County $ 2,500
102-702 LEGISLATIVE (Elected Officials) Mayors Reception(Carnatian Festival) $ 1,000
102-702 LEGISLATIVE (Elected Officials) Lobbying Program-Washington DC For 3 elected officials $ 9,000
102-728 LEGISLATIVE (Elected Officials) Board and Commission Tra i ning $ 1,500
102-712 LEGISLATIVE (Elected Officials) Annual Board and Commission Appreciation Event $ 6,500
Is this more than one contribution-it might be worth considering
breaking this out into the specific agencies unless they are all very
102·728 LEGISLATIVE (Elected Officials) Outside Agency Contributions (City) $ 10,000 similar in what they are provdllng for the City. Would suggest
grouping by "type" of agency or "reasons" for the contribution
where those are similar
Is this more than one contribution -it might be worth considering
breaking this out into the specific agencies unless they are all very
102-728 LEGISLATIVE (Elected Officials) Outside Agency Contributions (Elected Officials) $ 17,500 similar in what they are provdiing for the City . Would suggest
grouping by "type" of agency or "reasons" for the contribution
where those are similar
102-702 LEGISLATIVE (Elected Officials) Strategic Planning $ 11 ,000
102-702 LEGISLATIVE (Elected Officials) Conference Meetings 9 Elected officials $ 13,500
Municipal Court Judicial
Municipal Court Probation
Municipal Court Court Marshal
Municipal Court Court Marshal
Municipal Court Administration
Municipal Court Court Clerk's Office
Municipal Court Court Clerk's Office
Municipal Court Court Clerk 's Office
Adjudication
Probation Services
Court Security
Prisoner Transportation
Establish policies and procedures, including program
implementation
Warrants, outstandi ng j udgments, def ault judgments,
collecti ons, non-c ompliance matters . Track in custody
ca ses or plea by mail in custody cas es, proce ss bonds.
Tr i al to Court and Jury Management
case Processing
~I. A_.
~of \Vheat Rl_,dge
Ju dge presides over the Court sessions and adjudicates cases. Cases include all violation
types: Traffic infractions, Traffic Offenses, General Adult, Juvenile, Domestic Violence,
Animal, Sales Tax, Code , Parking, Buil d ing, Abatements . The Judge manages arraignment
sessions (f irst appearance), trials to Court, ju ry trials, sentencing and restitution hearings.
Judge conduct s legal research , ru les on cases, and prepares Orders. Adjudication includes $
staff su pport in the Courtroom and managing files. Judge appoints court-appointed
attorneys and interpreters as mandated by law. Ensures compliance with Speedy Trial Ru le.
Observes Constitutional Rights . Complies with State Statutes, District Court Orders,
Municipal Court Rules, and the Wheat Ridge M unici pal Code of Laws .
Probation officer interacts with defendants, usually after sentencing by the Judge . Their
cases often involve t he most serious violations filed at the municipal level. Pursuant to
Wheat Ridge Municipal Code of Laws and State Statutes, Municipal Court is required to
follow the State Domestic Violence Offender Management Board Standards w hich
establishes requirements for required counseling. Probation Department may conduct pre-
sentencing investigations which are provided to the Judge to aid in determining appropriate
sentence for the violation . Non -compliance processing such as revocations of probation are
processed by the Probation Officer.
Court Marshal and contracted Security Guard utilize a walk-through metal detector and a
portable scanner for briefcases, purses, backpacks, and other small parcels to screen for
items such as weapons prior to entry into the Courtroom . Provide security In the courtroom
during Court sessons . Provide documents from the defendant to the Judge on the benchs,
Court Marshals transport approximately 145 prisoners annually from Metro Area Detention
Facilities to Jefferson County Detention Facility . Court Marshals transport approximately 75
prisoners annually from Jefferson County Detention Facility to Wheat Ridge Municipal Court
that by State Statute may not be handled via audio-video communication system .
Resolution of cases is mandated by City and State Law . Court Marshals take into custody
defendants remanded by the Judge during Court . Execute outstanding bench warrant
program.
Plan and Implement policies and procedures . Resea rch and implement procedural
improvements, technical improvements, and efficiencies. Establish and maintain Internet,
Intranet, and Social Media formats.
Issue, vacate, and coordi nate warrant process with Police Department. Enter and clear
outstanding judgments or default judgments with Department of Motor Vehicles, process
failure to appear, failure to pay, or failure to comply matters.
Scheduling of jury trials, summonsing jurors, processing jury trial and maintaining jury panel.
Coordinate conference space for jurors. Process entry of appearances by attorneys.
Schedule Trials on Court Docket. Process subpoenaes to witnesses . Send prepared
to defendant/defense counsel.
Receive , review, and entry of case filings. Statistical tracking. Scheduling of cases on the
docket. Create, maintain, and release of records . Report convictions to Department
Motor Vehicles . Request driving histories from Department of Motor Vehicles. Process i ng
fines and costs payments, escrow payments, and establishing payment plans . Schedule
interpreters per mandate. Notify victims regarding restitution, receipt restitution payments,
distribute payments to vi ctims. Monitor community service . Comply with establ i shed
records retention schedule . Scan closed case s and store electronically. Process appeals to
the Jefferson County District Court. Enter and vacate restra i ning orders and pull criminal
history information from the Colorado Cr i me Information Center. Process Motions to Impose
Suspended Sentences . Conduct reminder phone calls for upcoming dockets to reduce the
failure to appear rates and save staff time in processing the non-compliance actions . Work
with victim advocate liaisons in Domestic Violence cases. Serve legal documents.
0 .00 $
REVIEW COMMENTS
Depending on the associated costs , would consider breaking this
out perhaps into the types of cases being adjudicated. Some
suggest ions might be 1) Adjudication -Traffic Offenses; 2)
Adjudication -Juvenile; 3} Adjudication -Domestic Violense; 4)
Adjudication -Adult Cases ; 5) Adjudication -Code
Enforcement;6} Adjudication -Taxes; etc.
Would consider breaking out the Socail Media component of
this as a sepearate progrma and then rename it Policy
Development
From the program name and the description, would suggest
breaking thi s out a bit more . The Program Name is a bit long but
seems to contain several discrete programs within this one
areas . Take another look at this and see if it can be broken
down just a bit more and come up with a program names that
are a bit more summarized
Municipal Court Administration Human Resources and Personnel
Municipal Court Administration Budge t and Revenue
!?. . ~ityof \VheatRl._dge
Manage ten part-time and full -time employees within three divi sions of the Municipal Court .
Conduct recruitment, application review, interviews, and selection processes . Conduct
annual personnel reviews. Scheduling of staff resources . Monitor compliance with policies
and procedures. Promote good safety practices .
Budget preparation and monitoring. Revenue estimating. implementation of auditing
controls, and overall accounting for both general revenues, escrow revenues, and municipal
court fund revenues.
Would combine these two programs into one Administration
program
Pu blic Works Engineering
Public Works Engineering
Pu blic Works Engineering
Public Works Engineering
Public Works Engineering
Pub li c W orks Engineering
Public Works Engineering
Public Works Engineering
Public Works Engineering
Public Works Engineering
Public Works Engineering
Public Works Engineering
Comm un ity Development Support
Interdepartmental Engineering Support
Right of way (ROW) Perm its
Traffic Management
Bus Shelter I Bus Bench
Transportation Mainte nance
Transportation Improvements
Neighborhood Traffic Management Prog ra m
Stormwater Management
Sto r m water Improvements
External Agency Coordinati on
Informatio n Services
Devel opment review, including drainage, traffic, an d plat review, an d construction site
inspection . Also includes floodplain administration concerning permits, determinations,
and NFIP support. This includes responding to req uests from both internal and external
customers.
Assist IT, PO , Parks, and PW Ops Departments with engineering or mapping related
projects, software, and equipment.
Construction plan review and inspection for non-City projects within City ROW . Also
includes administration of permits for ROW encroachments and block parties and other
special events that requi re street closures .
Maint aining traffic counts, incl uding speed data, and accident data. Also incl udes
responding to requests for counts and speed and acci dent data from both internal and
external custo mers .
Contract administration for advertisement benches . Also includes installation and
maintenance of City owned shelters and be nches . Also, includes preparation of grant
applications and tracking of awarded projects .
Contract administ ration and construction inspection . Also includes pavement evaluation
and tracking . Also includes responding to requests for transportation related
maintenance issues .
Design, contract administration, and construction inspection of street, bike, and
pedest rian improvements. Includes preparation of grant applications and tracking of
awarded projects. Also includes responding to requests to investigate potential future
improvements.
Design, cont ract ad ministration, and construction inspection of traffic calming
improvements . Includes coordination with neighborhoods with applications .
Administration of the City's permit with the State and construction inspection, including
enforcement of federal, state, and city regulations . Also includes preparation of annual
report to the State . Also includes responding to requests from both internal and external
customers regarding stormwater and related environmental issues .
Design, contract administration, and construction inspection of drainage, storm sewer,
and floodplain improvements. Includes preparation of grant applications and tracking of
awarded projects. Also includes responding to requests to investigate potential future
improvements.
Coordination with other agencies including DRCOG, COOT, RTD, UDFCD, and other local
agencies on projects and other engineering related items.
Responding to requests from both internal and external customers for engineering
related information or investigations. Preparation and maintenance of the engineering
portions of the City web site . Includes preparation of maps, information packets, and
construction status of City and non-City projects . Also includes contract administration of
GIS and mapping projects.
$ 0.00 $
CENTER FOR PRIORITY BASED BUDGETED
REVIEW COMMENTS
Depending on associated costs , would consider breaking this out
into more specific programs i.e. 1) Development Review; 2) Plat
Review ; 3) Construction Site Inspection ; 4) Floodplain
Administration, etc.
Depending on associated costs , would consider breaking this out
into more specific programs i.e. 1) Transportation Construction
Inspections; 2)Pavement Management; 3) Transportation
Maintenance, etc ..
~or o;rl.,e Wheat-1~~
Public Works Operations
0 1-303 Pu b lic W orks Operations
01 -303 Public Works Operations
01 -303 Public Works Operations
01 -303 Public Works Operations
Public Works Operations
01 -303 Publ ic Works Operations
01 -303 Public Works Operations
01303 Public W orks Operations
01 -303 Public W orks Operations
01 ·303 Public W orks Operations
-303 Public Works Operations
01 -303 Publ ic Works Operations
01 -303 Public Works Operations
01 -303 Public Works Operations
01 303 Public Works Operations
Roadway Maintenance
Bus Shelter Maintenance & Refuse Removal
Carnation Festival Support
Graffiti Removal
Guard & Hand Rails -Repa i r & Maintenance
Intersecti on Taping & Painting Maintenance
Street Sweeping
Snow & Ice Removal
Storm Sewer Maintenance
Street light Usage, Inspecti ons & Mai ntenance
Traffic Signs & Signals Mai ntenance
Utility locates
Assist Other Departments/COOT
large Item Pi ckup
Fleet Replacement
Facility & Fuel System Maintenance
:r?.' ~ityof
Wheat.R.l_dge
Ongoi ng city wide asphalt patching and repair, gravel road maintenance & shoulder
grading to maintain safe , drivable City streets.
Ongoing, city wide maintenance of bus shelters by City staff & contracted service for
clean i ng, refuse pickup, graffiti & snow removal.
Annual preparation (sign & barricade placement) & cleanup( street sweeping, trash
pickup) for Carnation Festival.
Ongoing response and removal of graffiti throughout the City.
Periodic (once a year)maintenance (painting. minor repairs) of City guard rails & hand
rails
Annual (5-month period) mandated re-painting & taping of City intersections.
Periodic (4 times a year) or as needed mandated street sweeping of all City owned
streets.
As needed city wide snow & ice removal operations to mai ntain safe and drivable City
streets.
Ongoing, mandated inspections, cleaning, video, repair and reconstruction of City
owned storm sewer ma ins and appurtenances by City staff and contracted service .
Street light usage costs, bi-weekly inspections of street lights within City limits with
outages or repairs submitted to Excel Energy. Mai ntenance of City owned street lights
by staff.
Ongoing or as needed mandated maintenance, repairs and calibrations to City owned
traffic, school crossing and radar speed signals, street and regulatory traffic signs by City
staff and contracted service .
Ongoing or as needed mandated response to locate City owned storm sewer facilities.
Provide ass istance as needed to service request from other City departments and
Colorado Department of Transportation(CDOT).
Annual city wide p ickup of pre-approved, residential large items by a contracted service .
By City Council approved policy, annua l, budgeted replacement of pre-identified City
owned vehicles and equipment.
Ongoing, general maintenance of Operations facility . Ongoing ma i ntenance, repair and
mandated inspections of City fuel system
CENTER FOR PRIORITY BASED BUDGETED
REVIEW COMMENTS
Depending on the assodated costs would consider perhaps breaking
this out a bit more -i.e. 1) Road Maintenance and Repair; 2) Asphalt
Patching; 3) Gravel Road Maintenance; 4) Shoulder Grading and
Depending on the assodated costs would consider perhaps breaking
this out a bit more -i .e. 1) Storm Sewer Maintenance and Repair; 2)
Storm Sewer Inspections (video); 3) Storm Sewer Oeaning; 4) Storm
Sewer Reconstruction, etc.
Depending on the assodated costs w ould consider perhaps breaking
this out a bit more -i.e. 1) Street Ught Operations 2) Street Ught
Maintenance and Repair; 3) Street Ught Inspections etc.
Depending on the assodated costs would consider perhaps breaking
this out a bit more -i.e. 1) Traffic Sign Maintenance and Repair 2)
Traffic Signal Maintenance and Operations; 3) School Crossing Signals;
4) Radar Speed Signals etc.
Would separate out the General M aintenance of the Operations
facility from the Ongoing M aintenance and Inspection of the Fueling
Facility
01 303 Publ ic Works Operations Fleet & Equipment Maintenance
01 -303 Public Works Operations Division Admi nistration
:!¥
.-PCityof
WheatR.i_dge
Ongoing maintenance & repair of City vehicles and equipment.
Administrative work in planning, developing & directing the activities of the Operations
Division through the division manager and two support staff. $
CENTER FOR PRIORITY BASED BUDGETED
REVIEW COMMENTS
Might considering separating this into two programs 1) Fleet Repair
and Maintenance and 2) Preventative Fleet Maintenance Additionally
might consider breaking this into Vehide Maintenance vs. Heavy
01 -116 Administration Purchasing and Contracting
01 -116 Administration I PtlfCI~m;ino and Contracting
116 Purchasing and Contracting
01 -116 Administration
01 -116 Administration I PtJfcl\osino and Contracting
Purchasing and Contracting
Purcha si ng I Procurement Servic es
Bid and Contract Administration
Purcha.si ng ca rd Program
City Cell Phone, Pag er and Air card Administration
Cu stodial Services Administration
Surplu s Property Dis posal Solutio ns
Overall management, development, modification and enforcement of up-to-date purchasing policy, procedures and purchasing
activities inclulding: purchasing limits, solicitation requirements by dollar threshhold, payment methods and approvals needed,
purchase order issue In ADG and to vendor, awareness/implementation of procurement best practices, partial invoice tracking,
invoice coordination with accounts payable, training of purchasing staff and City staff, development and use of forms, customer
service . Year end communications and justification related to open purchase orders, close out of PO 's, and request to roll over
fund balances and open PO 's.
Overall management of commodity bids, service proposals, construction , standardized Terms & Conditions, special provisions,
specifications, statement of work, professional services, contractual agreements, agreement renewals. Manage, establish and use
cooperative purchasing opportunities. Customer service to internal and e>rternal customers . Review and negotiate contracts .
Subscribe to the UPPCC Code of Ethics. Monitor ongoing contract administration to successful completion of project and contract
closeout.
Authorization and administration of P-cards including: issuance, training, policy, use, enforcement, reporting, and rebates . Train
new users and assist with monthly reconcililation questions. Research 'problems' with Individual cards . Maintain spreadsheet of
card users , proxy, account numbers, etc. Coordinate reissue of replacement cards upon expiration. Increase P-card spend to
increase rebates and efficiency.
Work with the (third-party) communications consultant and Purchasing Tech to order new and/or replacement phones, handle
returns to inventory, obtain upgrades to equipment, coordinate PDA phone programing with IT, address service provider Issues ,
warranty & replacements, invoice review, cost savings and contract negotiation. Provide customer service to st aff while
facilitating cell phone use and functionality.
Administer and monitor Citywide custodial services , evaluate vendor performance, take action as needed to accomplish successful
outcomes . Renew, rebid or cancel services.
Work with Purchasing Technician to solicit items and determine need for disposal/auction of surplus items . Develop timeiine,
advertise, coordinate with auctioneer and movers, notify departments. Advertise for evidence items. Authorize vehicle sales .
$
Administrative Services Tax Division
Administrative Services Tax Division
Administrative Services Tax Division
Admin istrative Services Tax Division
Administrative Services Tax Division
Administrative Services Tax Division
Administrative Services Tax Division
Administrative Services Tax Division
Administrative Services Tax Division
Administrative Services Tax Division
Administrative Services Tax Division
Administrative Services Tax Diviston
Ad m inist rative Services Tax Division
Administrative Services Tax Division
Administratrve Services Tax Division
Administrative Servrces Tax Division
Business Ucens ing
Medica l Marijuana Uce nsi ng
General Taxe s Collections
Con struction Project Auditi ng
Taxpayer Edu ca t i on and Infor m at i o n
Massa ge Parlor Ucensi ng
Kennel Ucensi ng
Pawn Shop Ucensing
Telecommunicat i ons Occ upation Tax
Tax Res oluti on and Enforcement
Interdepartmental Assi stance & Suppo rt
General Taxes Auditing
Regulatory Developme nt
Imaging/Records Retention
Staff Retention and Deve lopment
Budgeting
~ ~ j ~
~of WheatR.i_,dge
Obtain and maintain licensing compliance of all persons or entities engaged in business i
the City in cooperation with Community Dev .
Obtain and maintain licensing comp l iance of medical marijuana businesses according to
specific Colorado and City laws in cooperation with Police and Community Dev.
Receive and process sales, use, lodging and admissions tax returns and remittances,
pursue collection activities as appropriate . Perform ana lyses of data on periodic and as
needed bases .
On select projects, compare co ntractors' records to permit valuations for recovery or
refund of use taxes and recovery of additional fees when warranted .
Create and maintain digital, print, one-to-one and presentation information sources to
timely educate and inform taxpayers about tax and licensing compliance .
Obta in and maintain licensing compl iance of massage parlor businesses according to
specific Colorado and City laws in cooperation with Police and Community Dev .
Obtain and maint ain licensing compliance of animal kenneling businesses according to
Colorado and City laws in cooperation with Code Enforcement.
Obtain and maintain licensing com pliance of pawn brokerage businesses according to
specific Colorado and City laws in cooperation with Police .
Communicate an d collect the occupation tax to/from all actual and potential local
exchange or equivalent providers to City customers .
Resolve tax disputes in accordance with the Colorado Revised Statutes, issue rprm.:•ru'm
and declarations, app ly Wheat Ridge and Colorado law to ultimately collect com prom ·
taxes .
Provi de sup port to other departments and divisions in a variety of tasks necessary for the
success of their programs . Exam p les include Shop WR , 38th Avenue Renewal , Clear
Creek Crossing .
Examine tax payer reco rds to recove r or refund sales, use, lodging and admissions taxes
pursuant to City Code .
Work with Legal consultants and other departments/divisions as appropriate to
formulate changes to tax and licensing code and regulations then see them through the
legislative o r approva l process .
maintain records associated with all programs of the division in •r.rnr·tbnroo l
with City policy as guided by the Colorado Municipal Records Retention Guidelines .
Ensure maintenance of staff skills and knowledge base to optimally perform duties as
well as prepare for positional or promotional growth.
Develop, track and ana lyze the monetary requirements of the division .
0.00 $
Suggested a different program name to differentiate this from
departmental administrative oversight
Depending on associated costs , would consider perhaps breaking
this out into a bit more i.e . 1) Sales Tax Auditing; 2) Lodging Tax
Auditing; 3) Admissions Tax Auditing, etc.
Would consider combining all of these into Divrsion Admini
~ A
~ ~ City of • --~Wheat&_dge ~OMMUNilY DEVELOPMENT
TO:
THROUGH:
FROM:
DATE:
Memorandum
Mayor and City Council (\ ~
Patrick Goff, City Manage~
Ken Johnstone, Community Development Director
Lauren Mikulak, Planner I
April 2 , 2012 for City Council Study Session
J+~~.
SUBJECT: Zoning Code Amendments: Planned Developments & Private Rezonings
Introduction
The most recent amendment to the planned development code was approved nearly five years ago
in May 2007 (Case No. ZOA-06-07). At that time, applicants requesting a zone change for
commercial development were limited to only one option : rezone to a planned development district.
Being the only zone change option, it was important to make the planned development review
process as streamlined as possible. Now that applicants have the option to rezone to a mixed use
district , a reassessment of the planned development process is particularly opportune.
The proposed amendments entail a repeal and reenactment of article III (planned development
district regulations) and section 26-112 (private rezoning), and the revisions will address these
central goals:
• Separate the zone change procedure (ordinance and criteria) from the approval of specific
site design for planned developments ;
• Establish a more logical and predictable procedure for planned development approval,
allowing a developer to proceed with more assurance through the entitlement process; and
• Improve clarity, consistency, and organization within the zoning code.
Planning Commission discussed the proposed code amendments with staff at a Study Session on
January 19 , and expressed support for the proposed process and for improved clarity within the
code. This memo summarizes the amendments and is structured as follows:
1. Background
2. Overview of Proposed Amendments for Article III (Planned Developments)
3. Overview ofProposed Amendments for Sec. 26-112 (Private Rezoning)
4 . Study Session & Project Timeline
Background
Based on the 2007 amendments , a planned development applicant is currently allowed to submit a
comprehensive document (a specific outline development plan) to seek approval of a zone change,
specific site layout, and architectural standards. Alternatively, a two-step process includes first a
Zoning Code Amendments
April 2 , 2012
Page2
conceptual outline development plan to establish the planned development zoning designation,
followed by a specific outline development plan to establish site layout and architecture. In the
two-step option, both steps are processed as zone changes and require approval of ordinances by
City Council.
The two-step process provides for speculative or phased development, but it ultimately leaves
developers with more uncertainty by requiring two separate processes for zone change ordinances.
Some applicants choose to submit a single specific outline development plan to ensure a single zone
change procedure, but this option entails substantially more financial cost and risk at the beginning
of the process and results in rigid details of design .
With the adoption of mixed use zone districts in 2010, developers seeking a faster and easier
entitlement process can now rezone to a mixed use district for commercial development. This type
of zone change application does not require a site plan, and after the zone change, development
plans are reviewed administratively. This option significantly reduces future dependence on
planned development districts, and provides an opportunity to focus on improving the planned
development process.
A planned development is fundamentally a negotiated zoning and development scenario. While the
process will never be as simple as a straight zone change, the purpose of this code amendment is to
establish a more logical review procedure and to address the tensions of timing and specificity that
are inherent in the planned development process.
Overview of Proposed Amendments: Article Til-Planned Development District Regulations
The entirety of article III is proposed to be repealed and reenacted . A summary of the proposed
amendments follows , and a footnoted draft is attached:
Review Process
A primary goal of the proposed amendment is to separate approval of specific site design from the
zone change procedure and criteria. Under this approach, new planned developments would include
two components:
1) An outline development plan that provides a concept plan and establishes the PD zoning
designation, permitted uses , and underlying development parameters; and
2) A specific development plan to provide specific site plans, building elevations, and
preliminary civil documents.
The outline plan would be processed as a zone change, approved by ordinance, and subject to legal
protest. The specific development plan would also be subject to a public process, but would be
approved by resolution to accept the site specific development scenario; it would not be bound by
the zone change procedure or legal protest possibility. An applicant may choose to process these
two documents separately or concurrently, at their own risk. Subsequently, the final development
plan (FDP) is replaced with the more user-friendly site plan review process. The two processes are
both administrative and are nearly identical ; the latter has a lower application fee , and does not
require recordation.
There are numerous advantages to approving zoning with a less detailed concept plan as the first
submittal: this allows Council to approve the major elements of a PD that require policy decisions ,
2
Zoning Code Amendments
April2, 2012
Page 3
it allows a developer to avoid the expense of detailed plans with a first application, and it gives a
developer the endorsement to proceed with a more detailed application without concern that the
zoning may be revoked.
Reliance on a concept plan may not be sufficient for final project approval, however, and the public
and neighbors may demand more details. The specific development plan includes a more detailed
submittal showing site and architectural design and is proposed to be reviewed by the Planning
Commission and City Council.
Ultimately, the central question we are trying to resolve is this: which project elements and what
]eve] of detail do we want to see and when? The application contents are largely unchanged from
current submittal requirements; the amended process simply consists of a more logical, predictable,
and economical approach for applicants. Each step is progressively more detailed but entails
progressively less risk for an applicant.
At the January 2012 study session, the Planning Commission supported the proposed process. In
particular, commissioners noted that while approval by resolution does not afford veto power to the
Mayor, a resolution may be the more appropriate instrument for approving design and site plan
details. Veto power and citizen legal protest would be appropriately retained for the approval of the
zone change component. Attachments 1 and 2 compare the current and proposed processes.
Organization
Article III has been reorganized to provide clarity for readers. Several sections have been given
new titles that more clearly describe the content of the section. The district regulations have been
moved to the end of the article. A new subsection (26-302.B) discusses the sequence of related
applications, including the outline plan, specific plan, site plan review, building permits, and
subdivision applications. This information was previously scattered throughout article III.
Criteria
The current zone change criteria suggest that a zone change is not justified unless an area has
already experienced a change in character. The proposed criteria (26-303.D) are more logical and
recognize the zone change as a tool to acknowledge actively changing conditions or to bring a
property into compliance with City plans and policies. A planned development is not a means
around the zoning code, so an additional criterion requires applicants to justify why development is
not feasible under any other (straight) zone district, including mixed use zoning.
A new set of criteria are proposed for the specific development plan. These are more suitable for
assessing the site plan for compliance with the underlying zoning.
Amendments
Flexibility is a central feature of a planned development option, but once approved and recorded
planned developments become effectively inflexible. Change is inevitable, and under the proposed
code an amendment to the specific development plan-within the parameters and intent of the
outline development plan-would be reviewed administratively or by planning commission,
depending on the scope of the variation. This affords more flexibility and administrative discretion
than is provided under the current code.
3
Zoning Code Amendments
April2, 2012
Page4
Overview of Proposed Amendments: Sec. 26-112 -Private rezoning
Staff has proposed modifications to the general zone change procedure that increase clarity and
update the zone change criteria. There is no change to the process or submittal requirements for a
private rezoning. The proposed amendments consolidate the review procedure into one section and
more clearly state when a private zone change applies, versus when a planned development is
required. A footnoted draft is attached.
Study Session & Project Timeline
An anticipated timeline for this code amendment project is as follows:
• Study session with Planning Commission-January 19, 2012-completed
• Study session with City Council-March 5, 2012
• Public hearings for ZOA -late spring or early summer 2012
The purpose of the March 5 study session is to familiarize the Mayor and Council Members with
the proposed amendments and to solicit feedback.
Additional Policy Questions
In addition, staff is seeking input on the following specific issues: expiration of planned
developments and approval of specific development plans.
Expiration of planned developments
At the January 19 study session, the Planning Commission recommended that staff consider
implementing a sunset clause for those planned developments that are approved but are never
developed. Because a planned development typically entails very restrictive zoning and detailed
site plans, an unbuilt planned development can effectively limit future economic development
opportunities.
A sunset would require the City to reconsider zoning approval and would relieve a potential
developer of the burden of rezoning. Planning commissioners suggested a review of approved but
inactive planned developments after 5 years, but requested further research.
In many local communities an approved planned development becomes invalid after a period of
time if no subsequent approvals are sought or no building permit is issued. For example, an
approved outline development plan may expire if a specific development plan is not approved
within X number of years-this period of time ranges from two years in Longmont to 10 years in
Arvada. A specific development plan may expire if no building permit is obtained-in Denver this
occurs after 18 months, in Louisville after 36 months.
Staff recommends that after a lapse of approval, a public hearing be required to review the original
approval and to potentially revoke the approval. If a City-initiated rezoning is recommended, a
property could be rezoned to a more appropriate district. Council is asked to consider:
• What is an appropriate lapse period for an outline development plan?
• What is an appropriate lapse period for a specific development plan?
• May an applicant submit a written request for extension of approval, for good cause shown?
• Would the City initiate a rezoning to an appropriate zone district?
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Zoning Code Amendments
April 2, 20 I 2
Page 5
Approval of specific development plans
In the time since the January I 9 study session with planning commission, the Mayor has raised the
question of alternative review scenarios. In particular, staff has been asked to consider
administrative review of the specific development plan.
This approach could benefit an applicant by eliminating a second round of public hearings. A
consequence of this approach, however, may be that additional design information is required with
a first submittal to allow an adequate assessment of the planned development application. This
front-loading of the first application resembles the current model for approving planned
developments, in which a single specific outline development plan application includes zoning and
development details.
As described in this memo, the attached draft proposes that the specific development plan no longer
be approved by ordinance. This means that city council is no longer required to be the deciding
authority, and therefore it is certainly worth considering who should review site and architectural
designs.
Council is asked to consider:
• Which is the most appropriate body to review and decide upon site design elements? City
council? Planning commission? Staff?
• If the specific development plan is reviewed administratively, how would this affect the
zone change application (outline development plan)? Would additional design elements
need to be provided in the first step of the process?
• Planned developments, in particular, highlight the challenge of striking a balance between
the City's need for a public process and the applicant's desire for an efficient process. How
much public input is appropriate for different stages of a planned development application?
ATTACHMENTS:
1. Attachment 1: Tables 1-3
2. Attachment 2: Submittal Contents
3. Attachment 3: Chapter 26, Article III-Draft
4. Attachment 4: Section 26-112 -Draft
5
ATTACHMENT 1
The following tables compare the current and proposed processes. Table 1 summarizes the review procedures, table 2 illustrates the timing of submittal requirements, and table 3 compares the
characteristics of the existing final development plan and site plan review procedures.
Table 1
Planned Development Review Process, Current & Proposed
Neighborhood PC Public CC Public Legal Recording Administrative CURRENT Protest Meeting Hearing Hearing Possible Required Review
Conceptual Outline Development X X X X X
Plan
Specific Outline Development Plan X X X X X
Final Development Plan X X
Neighborhood PC Public CC Public Legal Recording Administrative PROPOSED Protest Meeting Hearing Hearing Possible Required Review
Outline Development Plan X X X X X
Specific Development Plan X X X
Site Plan Review X
Table 2
Typical Contents for a Planned Development Application, Current & Proposed
Character of Development Use Concept Site plan & Preliminary Final CURRENT site & Architecture Landscape development standards standards circulation circulation Engineering* Engineering
Conceptual Outline Development Plan X X X X X
Specific Outline Development Plan X X X X X X X
Final Development Plan X X X X X
Character of Development Use Concept Site plan & Preliminary Final PROPOSED site & Architecture Landscape development standards standards circulation circulation Engineering* Engineering
Outline Development Plan X X X X
SQecific Development Plan X X X X
Site Plan Review X X X X
* To be determined by staff
Table 3
Comparison of the Final Development Plan & Site Plan Review
Final Development Plan Site Plan Review
Purpose Final site design & engineering Final site design & engineering
Compliance with ODP (zoning) Compliance with zoning
Review Administrative Administrative
Fees $500 + $500/acre $200 + 200/acre
Submittals Application Appl ication
Fee Fee
Ownersh ip Ownership
FOP contents S ite plan contents
Traffic study Traffic study*
Drainage report Drainage report*
Soils report Soils report
Erosion control Erosion control
HOA
Format Cover sheet Site plan
S ite plan Building elevations
Bu ilding elevations Architectural detail
Architectural detail Landscape plan
Landscape plan Streetscape plan*
After Printed on Mylar Signed
approval Signed Kept on file
Recorded at County
Amendments Assigned a case numbe r Assigned a case number
Approved administratively Approved administratively
Re-recorded at County Kep t on file
*To be determined by staff
The proposed code amendments are trying to achieve a better balance between the timing and specificity of planned development submittals .
The following exhibit illustrates that the timing of submittals-not the contents-are changed under the proposed amendments . Items 1-5 were
submitted for a recent planned development. The left-hand column shows that items 2-5 were all subm itted as part of the zone change process .
The right-hand column illustrates the proposed timing of submittals under the new review process . Items 1 and 2 would be app roved as part of
the zone change approval. A more detailed submittal , including items 3-5 , would be part of the specific development plan .
t CURRENT
1. Sketch Plan PROPOSED~
Submittal 1, the concept or
sketch plan , is currently only
used for the pre-application
meeting ; it is not part of a
formal appl ication .
(optionalj
Conceptual
Outline Development Plan
Submittals : 2 & 3
Approved by : Ordinance
Process : Zone change
IB Ne ighborhood meeting
IB PC public hearing
IB CC public hearing
IB Legal protest poss ible
IB Recorded
(required)
Specific
Outline Development Plan
Submittals: 2, 3, 4, & 5
Approved by : Ordinance
Process : Zone change
IB Ne ighborhood meeting
IB PC public hearing
IB CC public hearing
IB Legal protest possible
lEI Recorded
2 . Project Info & Development Standards
3 . Site Plan
4 . Architectural Elevations
I
j
L-
5. Aerial Perspective
Outline Development Plan
Submittals : 1 & 2
Approved by : Ordinance
Process : Zone change
IB Ne ighborhood meeting
IB PC public hearing
IB CC public hearing
IB legal protest possible
IB Recorded
Specific Development Plan
Submittals : 3, 4, & 5
Approved by : Resolution
0 Ne ighborhood meeting
IB PC public hearing
lEI CC public hearing
0 Legal protest possible
IB Recorded
> ~
0
:I:
3: m z
-1
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April 2 , 2012 -City Council Study Session
ATTACHMENT 3
ARTICLE Ill. -PLANNED DEVELOPMENT DISTRICT REGULATIONS
Sec. 26-301. -Scope and application ......................................................................................... 1
Sec. 26-302.-Planned development review procedures ........................................................... 3
Sec. 26-303 . -Outline development plan review procedures ...................................................... 3
Sec. 26-304 .-Outline development plan application contents ................................................... 6
Sec. 26-305.-Specific development plan review procedures .................................................... 8
Sec. 26-306. -Specific development plan application contents ................................................ 10
Sec. 26-307 .-Site plan review ................................................................................................ 11
Sec. 26-308. -Amendments to development plans .................................................................. 12
Sec. 26-309. -Interpretation of development plans .................................................................. 13
Sec. 26-310.-Similar uses in planned developments .............................................................. 14
Sec. 26-311. -Binding upon successors and assigns .............................................................. 14
Sec. 26-312. -Interim use ........................................................................................................ 15
Sec. 26-313 .-Planned residential development (PRO) district regulations .............................. 15
Sec. 26-314.-Planned commercial development (PCD) district regulations ............................ 16
Sec. 26-315.-Planned industrial development (PID) district regulations .................................. 16
Sec. 26-316.-Planned hospital development (PHD) district regulations .................................. 17
Sec. 26-317.-Planned mixed use development (PMUD) district regulations ........................... 18
*The order of article Ill has been reorganized to mirror the sequence of articles I and II : development review
procedures first, followed by the zone district regulations.
Sec. 26-301. -Scope and application.1
A. District created. There is hereby created a planned development district to further
promote the public health, safety and general welfare by permitting greater flexibility and
innovation in land development based upon a comprehensive, integrated plan. For the purpose
of ensuring maximum flexibility of this district, the district is divided into the following planned
development zone district categories , based on the primary land use of a proposed
development plan or portion thereof:
1. Planned Residential Development-PRO.
2. Planned Commercial Development-PCD.
3. Planned Industrial Development-PID.
4 . Planned Hospital Development-PHD.
5. Planned Mixed Used Development-PMUD.
By creating the above zone district categories, the city council recognizes that these zone
district categories may exist singly or in combination within any approved planned development.
1 Section 301 has only moderate changes to improve clarity and reduce redundancy. Subsection A is identical to the current code.
In subsection B, the title "Applicability" has been added and the situations that require a planned development are listed; previously
this text was part of a long run-on sentence.
In subsection C, the title "Purpose" has been added. The purpose statements have been reduced from ten (10) statements to seven
(7), keeping only those that answer the question, "What specifically is the purpose of a planned development, as distinct from a
straight development?" Statement number 1 is new. and the rest are identical to the current code.
April 2, 2012-City Council Study Session
B. Applicability. On and after the effective date of this chapter as set forth in section 26-
1003, all applications for a zone change shall be to a planned development district where any
one (1) of the following conditions exist:
1 . An application for a zone change to any commercial district, with the exception of a
rezoning to any mixed use district, for properties of any size.
2. An application for a zone change to any industrial, residential , or agricultural district for
property over one (1) acre in size, or for which an applicant owns adjacent property
which, taken together with the property that is the subject of the application totals more
than one (1) acre.
This article shall apply to:
1. Any new application for a rezoning to a planned development district.
2 . Any application for amendment to an existing planned development zone district.
C. Purpose. The intent of the planned development district is to permit the establishment of
well-designed, innovative developments which may not be feasible under a standard zone
district, but which may be permitted through the use of an approved development plan by
assuring greater control and specificity of intended development character, use, operations and
maintenance, while at the same time allowing flexibility and diversity.
While the city council recognizes that planned developments may vary certain design and other
requirements, the planned development process may not be used to circumvent the intent and
spirit of the protections afforded by this chapter.
The planned development district recognizes the great variety of land use intensities, densities,
and environmental and land use interfaces which are possible . The general purposes of this
article are as follows:
1. To accommodate extraordinary or unique development proposals that are not feasible
under standard zone districts.
2 . To accomplish compatible development with adjacent commercial, residential and/or
industrial land uses through proper land use transitions and buffering techniques.
3 . To promote flexibility in design and permit diversification in the location of structures.
4. To promote the efficient use of land to facilitate a more economic arrangement of
building, circulation systems , land use and utilities.
5. To preserve, to the greatest extent possible , the existing landscape features and to
minimize impacts on other natural features of the site.
6. To combine and coordinate architectural styles, building forms and building relationships
within the planned developments .
7 . To promote conformance with the adopted comprehensive plan, established policies and
guidelines for the area and for the community.
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April 2, 2012 -City Council Study Session
Sec. 26-302.-Planned development review procedures.2
A. Development plans. There are two (2) distinct steps in establishing a planned
development: an outline development plan and a specific development plan. The first approval
process includes a zone change to a planned development district and approval of an outline
development plan. The second approval process is for specific site design and architecture,
and includes approval of the specific development plan. Both phases of approval include public
hearings subject to the provisions of sections 26-303 and 26-305.
B. Sequence of related applications.
1. Applications for outline and specific development plans may be submitted concurrently
or sequentially.
2. If platting is required, subdivision or plat review may be carried out simultaneously with
the review of the specific development plan. Generally, subdivision review is required if
a proposed development dedicates right-of-way for streets, easements or other public
lands; amends a previously approved subdivision; or creates parcel divisions. Article IV
of this chapter should be consulted for subdivision requirements and procedures.
3 . Subsequent to approval of the specific development plan, site plan review is required for
final engineering and site design details as outlined in sections 26-307 and 26-111.
Planned residential developments, or portions thereof, comprised exclusively of
detached single-or two-family dwellings are not required to complete a site plan review
process.
Sec. 26-303.-Outline development plan review procedures.3
The applicant shall submit an outline development plan for approval of a zone change to a
planned development district. The outline development plan establishes the zoning, overall
development concepts, permitted uses, and development parameters. It also provides a
general graphic layout of proposed building pads and proposed circulation concepts.
A. Review procedure. An outline development plan is processed and approved
concurrently with a zone change to a planned development district, subject to the following
review procedure:
2 Section 302 includes information that used to be located in 26-308 (application for planned developments) and elsewhere
throughout article Ill. The new title (planned development review procedures) mirrors the title of article I (development rev iew
procedures) and more clearly directs a reader to this section for procedural information.
Subsection B discusses the sequence of related applications, including the outline plan , specific plan , site plan review, building
permits , and subdivision applications . This information was previously scattered throughout article Ill. Currently, subdivision plats
may be processed simultaneously with a final development plan. Under the proposed process , staff has agreed that platting may
appropriately occur in conjunction with the specific development plan .
Subsection B also reflects the existing final development plan exemption for single-and two-family planned residential
developments (PROs). With the site plan review proposed to replace the FOP , the language has been updated to exempt the PROs
from site plan review (26-302 .8.3).
3 In the current code , section 26-308 is the longest section spanning nine pages and describing of the types of development plans ,
the approval processes , and the application contents . Instead of keep ing this information in one long section , it is reorganized into
four separate sections , beginning here with section 303 .
Section 303 summarizes the approval process for an outline development plan. There is no change to the review procedure which
represents a zone change ; this section simply includes a streamlined description to improve clarity.
The notable change in section 303 is the criteria set in subsection D. In the existing code , the criteria are not listed within article Ill ;
rather applicants are directed to respond to the "rezoning criteria ." Staff has determined it is appropriate to have a slightly altered
set of criteria for rezoning to a planned development. In the proposed set , criteria 1 and 3 are derived from the existing code ;
cri terion 2 is new; and criterion 4 is mod ified to recogn ize the zone change process as a tool for acknowledg ing that conditions are
actively changing or a tool for bring ing property into compliance with City plans and policies .
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April 2, 2012 -City Council Study Session
1. Preapplication conference . Prior to submitting any zone change application for a planned
development district, the applicant must participate in a preapplication conference, as
described in section 26-1 04.
2. Preappl ication neighborhood meeting. After the preapplication conference , but prior to
submitting any zone change application for a planned development district, the applicant
shall be required to hold a neighborhood input meeting , as described in section 26 -
109.A.
3. Application filing. An outline development plan application shall be submitted to the
community development department. Staff will review the application for comp leteness
in accordance with the submittal requirements in section 26-304. If staff determines the
application is not complete, it will be returned to the applicant and not further processed
until the incomplete items have been supplied.
4. Review and referral. Upon receipt of a complete application packet the community
development department shall proceed with the following process :
a. Staff will review the application and refer the application to affected departments and
agencies for review and comment. The applicant must address all comments and
resubmit relevant documents . This may occur several times before scheduling a
public hearing .
b. After the review period , staff will g ive notice of a scheduled public hearing on the
application with notice by publication, letter, and site posting in the manner provided
in sect ion 26-109.
c. Staff will prepare a written report to the planning commission which evaluates the
proposal, makes findings, and makes recommendations using the review criteria set
forth below in section 26-303.0.
5. Planning commission review. The planning comm ission shall hear and consider any
evidence or statement presented by the applicant, city staff, or by any person in
attendance at the public hearing. Notice of public hearing shall be by publication, letter
and site posting in the manner provided in section 26-109. The planning commission
shall then make a recommendation to city council to approve, approve with conditions ,
or deny the application, basing its recommendation upon the facts presented in the
publ ic hearing in consideration of the criteria for rev iew as specified in section 26 -303.0.
6 . City counc il review . City council shall review and decide upon all requests for approval of
an outline development plan , upon recommendation of the planning comm ission for
approval, approval with conditions , or for denial. Change of zone may only be approved
by passage of an ordinance following the city's standard ordinance adoption procedures ,
including a first reading and public hearing . Notice of public hearing shall be by
pub lication , letter and site posting in the manner provided in section 26-109 hereof. City
council , in addition to consideration of the planning commission record , shall hear
additional evidence and testimony presented and either approve , approve with
conditions , or deny the ordinance . City council shall base its decision upon all evidence
presented , with due consideration of the criteria for review as specified in section
26.303 .0 .
7 . In the event of a legal protest against the rezoning component of the planned
development approval , under the procedure set forth section 5-10 of the home rule
charter, a zone change shall not be approved except by the favorable vote of three-
4
April 2 , 2012 -City Council Study Session
fourths of the entire city council. The written protest to such change shall be submitted
to the city council no later than the hearing on the proposed rezoning ordinance
B. Recording. All approved outline development plans shall be recorded with the Jefferson
County Clerk and Recorder. Such plans and associated recording fees shall be submitted to
the community development department within sixty (60) days of council's final action.
Should a recordable approved outline development plan not be provided to staff within sixty (60)
days of council's final action, staff shall schedule a public hearing before city council and city
council shall reconsider its approval. A one-time, thirty-day extension for mylar submittal may
be requested from the community development director. The request must be submitted in
writing prior to expiration of the sixty-day time limit showing evidence of good cause for not
meeting the deadline.
C. Modifications or amendments. The process for approving amendments to an outline
development plan is the same as for the original approval, as described in section 26-308.
D. Criteria for review. The planning commission and city council shall base their decision in
consideration of the extent to which the applicant demonstrates the following criteria have been
met:
1. The change of zone promotes the health, safety, and general welfare of the community
and will not result in a significant adverse effect on the surrounding area; and
2 . The development proposed on the subject property is not feasible under any other zone
district, and would require an unreasonable number of variances or waivers and
conditions; and
3. Adequate infrastructure/facilities are available to serve the types of uses allowed by the
change of zone, or the applicant will upgrade and provide such where they do not exist
or are under capacity; and
4. At least one of the following conditions exists:
a. The change of zone is in conformance, or will bring the property into conformance
with , the City of Wheat Ridge comprehensive plan goals, objectives and policies, and
other city-approved policies or plans for the area.
b . The existing zone classification currently recorded on the official zoning maps of the
City of Wheat Ridge is in error.
c. A change of character in the area has occurred or is occurring to such a degree that
it is in the public interest to encourage redevelopment of the area or to recognize the
changing character of the area.
d. The proposed rezoning is necessary in order to provide for a community need that
was not anticipated at the time of the adoption of the City of Wheat Ridge
comprehensive plan.
5
April2, 2012-City Council Study Session
Sec. 26-304.-Outline development plan application contents.4
A. Application contents. A complete application for a zone change request to a planned
development district shall include:
1. Complete and notarized application form.
2. Appropriate fee.
3. Proof of ownership, such as copies of deeds or title commitments.
4. Written authorization from property owner(s) where an agent acts on behalf of the
owner(s).
5. Certified boundary and improvement survey.
6. Approved legal description in electronic file format.
7. Mineral rights certification form.
8. A written description of the zone change request. The narrative should include sufficient
detail to convey the full intent of the applicant and a justification of why the zone change
is appropriate. The narrative should address:
a. Need for the change of zone .
b. Present and future effect on the existing zone districts , development and physical
character of the surrounding area.
c. Access to the area, traffic patterns and impact of the requested zone on these
factors.
d. Availability of utilities.
e. Present and future effect on public facilities and services, such as fire, police, water,
sanitation, roadways, parks, schools , etc.
f . A discussion of the relationship between the proposal and adopted plans and/or
policies of the city.
9. Outline development plan document. The application shall include the appropriate
number of copies, as determined at the pre-application conference. All informational
requirements of the outline development plan shall be met, as described below in
subsection B. The outline development plan must provide enough information for the
review bodies to determine how the property will be developed .
10. Additional information may be required dependent upon the size and complexity of
impact of the proposal. This includes, but is not limited to, drainage study and plan,
grading plan, geological stability report, traffic impact report, floodplain impact report, or
general environmental impact report . This information will be required in hard copy and
in electronic file format.
• Section 304 summarizes application contents for a zone change to a planned development district, as well as the form and
contents of the outline development plan . There is no change to the submittal requirements .
In the current code, the contents of an outline development plan are found in section 26-308.C .2 , but the list appears wordy and
unclear, and it lacks a logical sequence. Subsection 304.8 , below, is substantially reorganized for clarity , but the contents are
largely equivalent to the current requirements for an outline development plan .
Staff will prepare supplemental handouts for applicants to further explain and define some of the requirements (for example. to
explain an "ownership/unified control statement").
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April 2, 2012 -City Council Study Session
B. Form and content of outline development plan. The maps which are a part of the outline
development plan shall be made at a scale of not less than one ( 1) inch equals one hundred
(1 00) feet. The size of the sheet shall be twenty-four (24) inches by thirty-six (36) inches and
must comply with the Jefferson County Clerk and Recorder's requirements. The outline
development plan shall contain the following minimum information:
1. Project information.
a . Title of document.
b. Complete metes and bounds legal description on the current city datum with proper
section and PHAC ties per city geodetic requirements .
c. Small scale location map, with north arrow and scale .
d . Ownership/unified control statement, if applicable.
e . Character of development.
f. Name, address, and phone number of architect and engineer associated with the
project.
g . Appropriate certification blocks as determined by the community development
department.
h. Case history box with reference case numbers.
i. A note shall be added to any outline development plan which states :
"This outline development plan is conceptual in nature. Specific development
elements such as site layout and building architecture have not been addressed
on this document. As a result, a specific development plan must be submitted
and approved by the City of Wheat Ridge prior to the submittal of a site plan and
any subsequent site development."
2 . Development standards.
a. List of permitted land uses.
b. Maximum building coverage.
c. Minimum landscape coverage and open space.
d. Minimum lot sizes, dimensions , net density, and gross density.
e. Minimum perimeter setback or build-to lines.
f. Minimum separation between buildings.
g . Maximum building height.
h. Standards for signage, lighting , fencing , screening and landscaping .
i. Standards for off-street vehicular parking, bicycle parking, and loading.
j. Standards for accessory structures and outdoor storage, display, and sales .
k. Standards for architecture and site design , if varying from the Architectura l and Site
Design Manual or other applicable design standards.
3. Sketch plan . The drawings shall be to-scale , but may be in sketch site plan format. The
plan shall include the locations of the following:
7
April 2, 2012-City Council Study Session
a. Property boundary (which must correspond to legal description) with
existing/proposed lot lines.
b. Proposed circulation concepts, including roads, right-of-way, access points, and
sidewalks.
c. General areas to be used for landscaping, parking, and building pads.
d. General areas to be used for drainage, parks, and other areas to be reserved or
dedicated to public use.
e. Significant land features (ditches, streams, lakes, topography, etc.) within or adjacent
to the property.
f. Zoning for adjacent properties.
g. Adjoining property lot lines, building access, and parking so that development
compatibility can be determined.
h . Scale and north arrow (scale not to exceed 1" = 1 00').
Sec. 26-305. -Specific development plan review procedures. 5
After the approval of the outline development plan, a specific development plan must be
approved before site plan review or building permit applications may be submitted. The
purpose of the specific development plan is to establish a site layout, architectural standards,
and building elevations for one (1) or more phases of development and to demonstrate
feasibility through preliminary engineering .
A. Review procedure.
1. Preapplication conference . Prior to submitting any application for a specific development
plan, the applicant must participate in a preapplication conference, as described in
section 26-1 04 .
2. Application filing. An application packet shall be submitted to the community
development department. Staff will review the application for completeness in
accordance with the submittal requirements in section 26-306. If staff determines the
application is not complete , it will be returned to the applicant and not further processed
until the incomplete items have been supplied.
3. Review and referral. Upon receipt of a complete application packet the community
development department shall proceed with the following process:
a. Staff will review the application and refer the application to affected departments and
agencies for review and comment. The applicant must address all comments and
resubmit relevant documents . This may occur several times before scheduling a
public hearing.
b. After the review period, staff will give notice of a scheduled public hearing on the
application with notice by publication, letter, and site posting in the manner provided
in section 26-109.
5 Section 305 describes the new review process for specific development plans. After approval of an outline development plan to
establish zoning and underlying development standards , this second step entails approval of the site layout. building elevations, and
preliminary civil designs .
Approval of a specific development plan is proposed to be by resolution , based on a unique set of criteria which are outlined in
subsection D. This new set of criteria reflects the requirement that a specific development plan must be consistent with the intent
and standards of the underlying zoning , as determ ined by the outline development plan .
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April2 , 2012-City Council Study Session
c. Staff will prepare a written report to the planning commission which evaluates the
proposal, makes findings, and makes recommendations using the review criteria set
forth below in section 26-305.D.
4. Planning commission review. The planning commission shall hear and consider any
evidence or statement presented by the applicant, city staff, or by any person in
attendance at a public hearing. Notice of public hearing shall be by publication, letter and
site posting in the manner provided in section 26-109. The planning commission shall
then make a recommendation to city council to approve, approve with conditions, or
deny the application, basing its recommendation upon the facts presented in the public
hearing in consideration of the criteria for review as specified in 26-305.D.
5. City Council review. City council shall review and decide upon all specific development
plan applications at a public hearing. Upon receipt of the development plan and the
recommendation of the planning commission, the city council shall either approve,
approve with conditions , deny, or refer the plan back to planning commission for further
study. Specific development plans shall be approved by resolution. City council shall
base its decision upon all evidence presented, with due consideration of the criteria for
review as specified in 26-305.D.
B. Recording. All approved specific development plans shall be recorded with the Jefferson
County Clerk and Recorder. Such plans, and associated recording fees shall be submitted to
the community development department within sixty (60) days of council's final action.
Should a recordable approved specific development plan not be provided to staff within sixty
(60) days of council's final action to approve, staff shall schedule a public hearing before city
council and city council shall reconsider its approval. A one-time, thirty-day extension for mylar
submittal may be requested from the community development director. The request must be
submitted in writing prior to expiration of the sixty-day time limit showing evidence of good
cause for not meeting the deadline.
C . Modifications or amendments. See section 26-308.
D. Criteria for review. The planning commission and city council shall base their decision in
consideration of the extent to which the applicant demonstrates that all of the following criteria
have been met:
1. The proposed specific development plan is consistent with the purpose of a planned
development as stated in section 26-301 of this article; and
2. The proposed specific development plan is consistent with the design intent or purpose
of the approved outline development plan; and
3 . The proposed uses indicated in the specific development plan are consistent with the
uses approved by the outline development plan; and
4. The site is appropriately designed and is consistent with the development guidelines
established in the outline development plan; and
5. Adequate infrastructure/facilities are available to serve the subject property, or the
applicant will upgrade and provide such where they do not exist or are under capacity;
and
6. The proposed specific development plan is in substantial compliance with the applicable
standards set forth in the Architectural and Site Design Manual, Streetscape Design
Manual, and other applicable design standards.
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April 2, 2012 -City Council Study Session
Sec. 26-306. -Specific development plan application contents.6
A. Application contents. A complete application for a specific development plan shall
include:
1. Complete and notarized application form.
2. Appropriate fee.
3. Proof of ownership, such as copies of deeds or title commitments .
4. Written authorization from property owner( s) where an agent acts on behalf of the
owner(s).
5. Certified boundary and improvement survey.
6 . A written description of the proposed development.
7. Specific development plan document. The application shall include the appropriate
number of copies, as determined at the pre-application conference. All informational
requirements of the specific development plan shall be met, as described below in
subsection B.
8. Additional information may be required, including, but not limited to, drainage study and
plan, grading plan , geological stability report, traffic impact report, floodplain impact
report, or general environmental impact report. This information will be required in hard
copy and in electronic file format.
B. Form and content of specific development plan. The maps which are a part of the
specific development plan shall be made at a scale of not less than one (1) inch equals one
hundred (100) feet. The size of the sheet shall be twenty-four (24) inches by thirty-six (36)
inches and must comply with the Jefferson County Clerk and Recorder's requirements. The
specific development plan shall contain the following minimum information:
1. Project information.
a. Title of document.
b. Complete metes and bounds legal description on the current city datum with proper
section and PHAC ties per city geodetic requirements .
c. Small scale location map, with north arrow and scale .
d . Ownership/unified control statement, if applicable.
e. Name, address, and phone number of architect and engineer associated with the
project.
f . Appropriate certification blocks as determined by the community development
department.
g. Case history box with reference case numbers.
2. Site plan. The drawings shall be to-scale and shall include the locations of the following:
6 Section 306 summarizes the form and contents of an application for a specific development plan . In the current code, applicants
have the option of submitting a conceptual outline development plan and a detailed outline development plan , though the contents
of each are not listed separately.
This new code section clearly specifies the level of detail required for a specific development plan , the contents of which are largely
equivalent to the current requirements for a detailed outline development plan . The language related to the architectural elevation
and aerial perspective is taken from the current code and from existing supplementary handouts .
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April 2, 2012 -City Council Study Session
a. Property boundary (which corresponds to legal description) with existing/proposed lot
lines.
b. Proposed locations for landscaping, parking, building locations, and buffering.
c . Proposed areas to be used for drainage, parks, and other areas to be reserved or
dedicated to public use.
d. Existing and proposed circulation system, including roads, rights-of-way, access
points, sidewalks, and pedestrian linkages.
e. Existing and proposed easements and rights-of-way with accurate dimensions.
f. Significant land features (ditches, streams, lakes, topography, etc.) within or adjacent
to the property.
g. Zoning for adjacent properties.
h. Adjoining property lot lines, building access, parking, so that development
compatibility can be determined.
i. Scale and north arrow (scale not to exceed 1" = 100').
3. Architectural elevations. Architectural elevations shall illustrate approximate building
height and proposed architectural materials. The drawings should be of sufficient detail
to illustrate massing, height, and general character of the proposed structures.
Applicants must provide enough information for the review bodies to determine
compliance with applicable standards.
4 . Aerial perspective. A blackline aerial perspective or "birds'-eye-view" image of the
project shall illustrate building location, layout, bulk, and height in three dimensions.
Sec. 26-307.-Site plan review.7
A. All site development within a planned development district shall be subject to the site
plan review process outlined in section 26-111 .
B. The site plan provides final engineering and site design details . All site plan applications
will be reviewed for consistency with the standards in the outline and specific development
plans.
C. Under certain circumstances, subject to approval by the community development
director and to be determined at the required pre-application meeting, site plan review
applications may be processed simultaneously with building permit applications.
D. All approved site plans shall be kept on file in the community development department.
E. Planned residential developments, or portions thereof, comprised exclusively of
detached single-or two-family dwellings are not required to complete a site plan review process .
7 The final development plan (FO P) is replaced with the more user-friendly site plan review process. Like the FPD, site plan review
provides the final engineering and site design details . The site plan can provide the basis for building permit review.
Currently, the site plan review process is most commonly used in conjunction with the mixed use zone districts to confirm
compliance with the development standards, though it can be used for development in any zone district. The language induded
here in section 307 is nearly identical to that found in section 26-1115 (site plan review).
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April 2, 2012 -City Council Study Session
Sec. 26-308.-Amendments to development plans.8
A. General. Amendments may be initiated by property owners within an approved
development plan as provided in this section, or by the city in accordance with section 26-113. If
the amendment affects the provisions for access, drainage, utilities and/or circulation, affected
property owners must consent to the application for amendment in writing.
B. Outline development plan amendments. All applications for amendment to an outline
development plan must be approved in writing by at least twenty-five (25) percent of the owners
of real property contained within the area originally approved by the outline development plan,
unless specific alternative provisions have been approved by city council as part of the unified
control agreement.
An amendment to an approved outline development plan shall require a new application ,
subject to the same procedures and requirements as for the original approval, if any of the
following conditions exist:
1. Substantial changes that alter the character of the development.
2. Any change to the development parameters on the outline development plan, including,
but not limited to:
a. An increase in the gross floor area of structures beyond the authorized maximum
allowed on the approved outline development plan .
b. An increase in density of use beyond the authorized maximum allowed on the
approved outline development plan.
c. A change in perimeter setbacks or build-to beyond what is authorized on the
approved outline development plan.
d. A reduction in required buffer areas .
e. An increase in height of any structures beyond the authorized maximum allowed on
the approved outline development plan.
f. Proposed land uses not permitted on the approved outline development plan.
C. Specific development plan amendments. A specific development plan may vary from
the approved outline development plan so long as the variations are within the approved
development parameters. At no time may approval of a specific development plan result in any
increase beyond a maximum development standard or any decrease below a minimum
development standard as listed on the outline development plan. If any of these conditions
occurs, the outline development plan must be amended, as described in subsection B above.
1. Administrative review. The community development director may approve minor
amendments to a specific development plan which, in the reasonable judgment of the
community development director, do not affect neighboring properties or the overall
8 Section 308 outlines the triggers and procedure for amending a development plan . In the current code , amendment procedures
are described in section 26-311 , and there are very few changes proposed .
Subsection B is unchanged except for the additional trigger in 308.8.1 in which a substantial change in character would trigger a
new outline development plan . This is implied in the current code , but not stated outright.
Subsection C relates to specific development plans. Any amendments within the parameters and intent of the outline development
plan are proposed to be reviewed administratively or by planning commission . This affords more administrative discretion than is
allowed under the current code . Staff recommends not including prescriptive thresholds for determining which amendments require
administrative review versus by planning commission . Administratively approved amendments are proposed to not be recorded to
save time and money for the applicant. Review criteria have been established and are in part 4 .
Subsection D addresses variances for residential planned developments , for which there is no change from the current code .
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April 2, 2012 -City Council Study Session
character of the development. These may include variations to buildings orientation,
parking lots, landscaping areas, architectural details, interior setbacks, and similar
variations that meet the review criteria set forth below in section 26-308.C.4.
Administratively approved amendments are not required to be recorded; but should be
reflected in the site plan kept on file in the community development department.
2. Planning commission review. The planning commission shall review and decide upon
amendments that exceed the scope of those permitted by administrative review under
C.1, including, but not limited to substantial change in circulation and building location .
Review is subject to the notice, hearing, and decision-making procedures provided in
section 26-109. Planning commission shall base its decision upon all evidence
presented, with due consideration of the criteria for review as specified in section
26-308.C.4 below. Any changes to a specific development plan which are approved by
planning commission, must be recorded with the Jefferson County Recorder as
amendments to the original recorded development plan subject to the provisions of
section 26-305.8.
3. Community development director authority. Substantial changes which are, in the
reasonable judgment of the community development director, extensive enough to be
considered a new site design, are required to be processed as a new specific
development plan application, subject to the same procedures and requirements as for
the original approval in section 26-305. The community development director's decision
shall be based upon the factors such as size and relative impact on adjacent property.
4. Criteria for review. The director of community development or the planning commission
shall base its decision in consideration of the following findings of fact:
a. The amendment maintains the design intent or purpose of the original approved
development plan; and
b. The amendment maintains the quality of design or product established by the original
approved development plan; and
c. The amendment is not materially detrimental to the public welfare or to uses or
property in the immediate vicinity of the development plan.
The director and planning commission may impose conditions upon any amendment to
ensure the proposal complies with the purpose and intent of the original approval.
D. Variances. Variances to the strict application of development standards established by
an outline or specific development plan may be requested only for properties within single-and
two-family planned residential developments. The applicable administrative or non-
administrative variance process shall be followed as prescribed in section 26-115.
Sec. 26-309. -Interpretation of development plans.9
A. Detailed specifications and standards which should have been set forth on approved
outline and specific development plans, but which were found subsequent to approval to have
been omitted, may be interpreted by the community development director to be those
specifications and standards set forth in the zone district in which the approved uses contained
within the approved development plan would be permitted.
9 Section 309 discusses how development plans shall be interpreted. The content of this section is unchanged from the current
code, section 26-309 (application of standards). The title has been modified to provide clarity. In addition, the word "determ ination"
has been replaced with "in terpretation" for consistency with the BOA interpretation process outlined in section 26-115.E.
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April 2, 2012-City Council Study Session
B. The supplementary regulations of article VI apply to uses and activities within planned
development districts, unless otherwise provided in the approved development plan.
C . If the outline and specific development plans do not address a particular development
standard, the standard of the zone district which most closely matches the planned
development as determined by the community development director shall be used. The owner
of any property aggrieved by such determination may appeal the interpretation to the board of
adjustment pursuant to the provisions of section 26-115.E.
D. It the development standards specified on a recorded outline development plan do not
meet the current standards of chapter 26, a specific development plan can nevertheless be
approved so long as the specific development plan complies with the approved outline
development. This provision does not apply to requirements listed under article IV subdivision
regulations.
Sec. 26-310.-Similar uses in planned developments.10
A. Definition. A similar use is a use which would be similar in size, type of operation,
services provided or equipment used, number of employees, and hours of operation and which
would:
1. Be compatible in character and impact with permitted uses in the planned development,
2. Be consistent with the intent of the planned development,
3. Not be objectionable to nearby property by reason of odor, dust, fumes, gas, noise,
radiation, heat , glare, vibration, traffic generation, parking needs, outdoor storage or use ,
and
4. Not be hazardous to the health and safety of surrounding areas through danger of fire or
explosion.
B. Similar use determination. For any use which is not specifically listed as a permitted use
in a planned development district, the community development director is authorized determine
if the proposed use is similar. If the community development director finds that the proposed
use meets the definition of similar use contained in section (a) above, the community
development director is authorized to approve the similar use. The owner of any property who
or which feels aggrieved by such determination may appeal the interpretation to the board of
adjustment pursuant to the provisions of section 26-115.E.
Sec. 26-311. -Binding upon successors and assigns.11
All approved outlined, specific, and site development plans shall be binding upon the owner(s),
their successors and assigns, and shall limit the development to all conditions and limitations
established in such plans, and as may be contained in separately recorded agreements,
covenants, condominium declarations, etc., which were approved by city council as part of a
planned development approval.
10 Section 310 corresponds to section 26-307 in the current code which defines the tenn "similar use ." For clarity , this section of
code has been relocated within article Ill , so the two sections on interpretation (standards and use) are adjacent.
Subsection 8 , regarding the similar use detennination process , is proposed to be amended . Under the current code , the
detenn ination process entails a public notification period with letter notice and sign posting . Staff recommends the sim ilar use
determ ination process be strictly admin istrative with no public noticing . Any adm inistrative decision may be appealed .
11 Section 311 is identical to the current code section 26-310 ; no changes are proposed .
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April2, 2012-City Council Study Session
Sec. 26-312. -Interim use.12
Subsequent to rezoning to a planned development district and approval of an outlined, specific,
or site development plan, but prior to development and use of a parcel in accordance with the
approved plan, the property may continue to be used for any lawful purpose for which it was
used at the time of outline development plan approval; provided, however, that no new
permanent structures or additions to existing structures will be permitted.
Sec. 26-313.-Planned residential development (PRO) district regulations.13
A Area: No minimum.
B. Density: Maximum twenty-one (21) dwelling units per acre.
C. Height: Maximum thirty-five (35) feet.
D. Landscaping: In accordance with section 26-502, otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan .
E. Parking: In accordance with section 26-501, otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan.
F. Exterior lighting: In accordance with section 26-503, otherwise as established by the
outline development plan and as specifically detailed on an approved specific development plan
or site plan.
G. Fences and walls: In accordance with section 26-603, otherwise as established by the
outline development plan and as specifically detailed on an approved specific development plan
or site plan.
H. Signage : In accordance with article VII, otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan.
I. Streetscape and architectural design guidelines. In accordance with currently adopted
design manuals per section 26-224, otherwise as established by the outline development plan
and as specifically detailed on an approved specific development plan or site plan.
J. The requirements of this section shall not apply to impose a density requirement of less
than twenty-one (21) units per acre, with respect to the reconstruction of residential dwelling in
the PRO district, where such structures and their reconstruction meet all of the following
requirements:
1. The structure was legally in existence on September 8, 1997;
2. The structure is located upon a lot which does not meet the then-applicable minimum lot
area and/or minimum land area per unit requirements for such proposed reconstruction;
and
12 Section 312 is nearly identical to the current code section 26-312 . The only change is a reference to the final development plan
which has been replaced with the site plan.
13 The following five (5) sections regarding the zone district regulations remain largely unchanged . These sections correspond to
sections 26-303 to 306.5 in the original code . They have been moved to the end of article Ill to mirror the sequence of articles I and
II : development review procedures first, followed by the zone district regulations .
A reference to streetscape and architectural design guidelines has been added for PRO , PCD , P ID, and PMUD ; and a reference to
lighting standards has been added to all sections . References to outline and final development plans have been updated to reflect
the proposed outline and specific development plans and the site plan .
These sections also included two references to code that was repealed in 2007 ; the references have been removed .
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April2, 2012-City Council Study Session
3. Such reconstruction is restricted to replacement of the structure which has been
destroyed.
This exemption shall not apply to:
1. New construction where no replacement of a preexisting structure takes place; or
2. Reconstruction of structures which were not legally in existence (as distinguished from
legal nonconforming structures).
K. A planned residential development shall be required for any mobile home park and must
meet the standards for mobile home park design in section 26-506
Sec. 26-314.-Planned commercial development (PCD) district regulations.
A. Area: No minimum.
B. Height: Commercial structures shall not exceed fifty (50) feet.
C. Landscaping: In accordance with section 26-502, otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan .
D . Parking: In accordance with section 26-501, otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan.
E. Exterior lighting: In accordance with section 26-503, otherwise as established by the
outline development plan and as specifically detailed on an approved specific development plan
or site plan.
F. Fences and walls: In accordance with section 26-603, otherwise as established by the
outline development plan and as specifically detailed on an approved specific development plan
or site plan.
G. Signage: In accordance with article VII, otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan.
H. Streetscape and architectural design guidelines. In accordance with currently adopted
design manuals per section 26-224, otherwise as established by the outline development plan
and as specifically detailed on an approved specific development plan or site plan.
I. A planned commercial district shall be used to establish any proposed recreational
vehicle park.
Sec. 26-315.-Planned industrial development (PID) district regulations.
A. Area: Each planned industrial development district shall be minimum of one (1) acre.
B. Height: Maximum fifty (50) feet.
C. Landscaping: In accordance with section 26-502, otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan.
D. Parking: In accordance with section 26-501, otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan.
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April 2, 2012 -City Council Study Session
E. Exterior lighting: In accordance with section 26-503, otherwise as established by the
outline development plan and as specifically detailed on an approved specific development plan
or site plan .
F. Fences and walls: In accordance with section 26-603, otherwise as established by the
outline development plan and as specifically detailed on an approved specific development plan
or site plan.
G . Signage: In accordance with article VII, otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan.
H. Streetscape and architectural design guidelines. In accordance with currently adopted
design manuals per section 26-224, otherwise as established by the outline development plan
and as specifically detailed on an approved specific development plan or site plan.
Sec. 26-316.-Planned hospital development (PHD) district regulations.
A Allowable uses. The following uses hereinafter listed shall be permitted only as
specifically designated on the approved outline development plan:
1. Public and private general hospital.
2 . Hospitals or sanitariums for contagious diseases, or the mentally disturbed or
handicapped.
3. Independent living units, homes for the aged, nursing homes, congregate care homes,
hospices or similar residential facilities which are accessory to a hospital or sanitarium
principal use.
4 . Accessory uses and structures customarily associated with the permitted uses as shown
on the approved specific development plan or site plan.
B. Area. Each Planned Hospital District shall be a minimum of five (5) acres, except as
provided below.
C . Lot width. Two hundred (200) feet minimum .
D . Setback requirements:
1. Front: Fifty (50) feet minimum.
2 . Side: Twenty-five (25) feet minimum plus ten (1 0) feet for each story. The intent is to
provide a minimum twenty-five-foot landscape buffer adjacent to residential zoned
property.
3 . Rear: Twenty-five (25) feet minimum, plus ten (1 0) feet for each story. The intent is to
provide a minimum twenty-five-foot landscape buffer adjacent to residential zoned
property.
E. Height:
1. Hospital buildings: Fifty (50) feet maximum, except as follows:
a. Sixty-five (65) feet where the lot on which the building is to be constructed is at least
fifty (50) acres in size.
b. Additions attached to existing hospitals may be built to a height not to exceed the
height of the existing building.
2 . Offices: Fifty (50) feet maximum.
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April 2 , 2012 -City Council Study Session
3. Residential: Thirty-five (35) feet maximum .
4. Accessory: Thirty-five (35) feet maximum.
F . Residential density. No residential development , excluding congregate care homes ,
nursing homes or intermediate nursing care facilities , shall exceed twenty-one (21) dwelling
units per acre.
G . Landscaping:
1. Minimum twenty-five (25) percent overall site requirement.
2 . Twenty-five-foot landscape buffer required along property lines adjacent to residential
zoned property.
3 . Unless otherwise specifically provided for on the approved plan, all landscaping shall
meet the requirements set forth in section 26-502
H . Parking: In accordance with section 26-501, otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan.
I. Exterior lighting: In accordance with section 26-503 , otherwise as established by the
outline development plan and as specifically detailed on an approved specific development plan
or site plan .
J. Fences and walls: In accordance with section 26-603 , otherwise as established by the
outline development plan and as specifically detailed on an approved specific development plan
or site plan .
K. Signage : In accordance with article VII , otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan.
Sec. 26-317.-Planned mixed use development (PMUD) district regulations.
A . Purpose . This district is established to provide a zoning classification to allow the
integration of residential and commercial uses and development which is consistent with the
surrounding neighborhoods and which meets the intent of the comprehensive plan, the
Architectural and Site Design Manual and the Streetscape Design Manual. It is not intended to
be used solely to permit a higher density than allowed in the planned residential development
(PRO) district nor to circumvent other specific standards of the planned residential and planned
commercial districts . Instead , it is intended to create a zone district which will allow flexibility in
use, design , and orientation while maximizing space, community interest and protecting nearby
and adjacent residential neighborhoods .
B. Permitted uses . Permitted uses shall be a mixture of residential and commercial uses
governed by approval of the outline development plan.
C . Area. No minimum .
D. Height. Maximum fifty (50) feet for freestanding commercial buildings only; thirty-five (35)
feet for structures containing commercial and residential uses ; thirty-five (35) feet for
freestanding residential structures .
E. Density. Maximum of twenty-one (21) units per acre.
F. Landscaping. In accordance with section 26-502 , otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan .
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April 2, 2012 -City Counci l Study Session
G. Parking. In accordance with section 26-501 , otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan . Allowances may be made for shared parking spaces if it can be demonstrated to the
satisfaction of the person or approval body designated as having final approval authority that
parking demand for different uses occurs at different time.
H. Exterior lighting: In accordance with section 26-503, otherwise as established by the
outline development plan and as specifically detailed on an approved specific development plan
or site plan.
I. Fences and wall. In accordance with section 26-603, otherwise as established by the
outline development plan and as specifically detailed on an approved specific development plan
or site plan.
J . Signage. In accordance with article VII, otherwise as established by the outline
development plan and as specifically detailed on an approved specific development plan or site
plan.
K. Streetscape and architectural design guidelines. In accordance with currently adopted
design manuals per section 26-224, otherwise as established by the outline development plan
and as specifically detailed on an approved specific development plan or site plan .
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April 2, 2012-City Council Study Session
ATTACHMENT 4
Sec. 26·112. ·Private rezoning.
A. Purpose. 1 A change of any zone district as shown on the official zoning map is permitted
only when it promotes the general welfare of the community and is consistent with the criteria
for review as listed in section 26-112.E below. The final decision on a change of zone expressly
rests in the exercise of the discretion of the city council, and all applicants are advised there is
no right to a change of zone of property. In some cases a rezone is necessary to correct a
manifest error in the existing zone classification. A manifest error includes, but is not limited to,
one (1) or more of the following:
1. Mapping errors, including incorrect boundary location or incorrect zone designation, or
2. Ordinance errors including incorrect zone designation, legal description error or
typographical errors.
B. Applicability. 2
1. The requirements of this section shall be applicable within the municipal boundaries of
the City of Wheat Ridge and to any areas that are proposed to be annexed to the city
where one (1) of the following is proposed:
a. Change of zone of a parcel of land from one (1) zone district classification to another
zone district. This includes an application for private rezoning within or to any mixed
use, public facilities, or conservation district; as well as a rezoning within or to any
residential or agricultural zone district for properties up to one (1) acre in size.
b. Changing of the conditions of an existing zone district where those conditions were
specifically established by a previous rezoning ordinance .
2. All applications for a zone change shall be to a planned development district where any
one (1) of the following conditions exists. Article Ill of this chapter should be consulted
for planned development requirements and procedures.
a. An application for a zone change to any commercial district, with the exception of a
rezoning to any mixed use district, for properties of any size.
b. An application for a zone change to any industrial, residential, or agricultural district
for property over one (1) acre in size, or for which an applicant owns adjacent
property which, taken together with the property that is the subject of the application
totals more than one (1) acre .
' Subsection A (purpose) has only moderate changes including the removal of repetitive language and a new reference to the
criteria for review. The definition of a "manifest error" is unchanged.
2 Subsection B (applicability) is updated to more clearly delineate when the procedure of this section applies versus when a planned
development is required. In the current code , a reader must refer to article Ill for details regarding planned development
applicability , and the code is entirely silent regarding zone changes to Agricultural, Public Facilities , and Conservation districts. All
types of zone changes are now explicitly addressed .
April2, 2012-City Council Study Session
C. Review procedure:3
1. Preapplication conference. Prior to submitting any application for a change of zone, the
applicant must participate in a preapplication conference, as described in section 26-
104.
2. Neighborhood meeting. After the preapplication conference, but prior to submitting any
application for a change of zone, the applicant shall be required to hold a neighborhood
meeting in accordance with section 26-1 09.A.
3. Application filing. A zone change application shall be submitted to the community
development department. Staff will review the application for completeness in
accordance with the submittal requirements in subsection D below. If staff determines
the application is not complete, it will be returned to the applicant and not further
processed until the incomplete items have been supplied.
4. Review and referral. Upon receipt of a complete application packet the community
development department shall proceed with the following process:
a. Staff will review the application and refer the application to affected departments and
agencies for review and comment. The applicant must address all comments and
resubmit relevant documents. This may occur several times before scheduling a
public hearing.
b. After the review period, staff will give notice of a scheduled public hearing on the
application, with notice by publication, letter and site posting in the manner provided
in section 26-109.
c. Staff will prepare a written report to the planning commission which evaluates the
proposal, makes findings, and makes recommendations using the review criteria set
forth below in subsection E.
5. Planning commission review. The planning commission shall hear and consider any
evidence or statement presented by the applicant, city staff, or by any person in
attendance at a public hearing. Notice of public hearing shall be by publication, letter and
site posting in the manner provided in section 26-109 . The planning commission shall
then make a recommendation to city council to approve; approve with conditions, or
deny the application, basing its recommendation upon the facts presented in the public
hearing in consideration of the criteria for review as specified in subsection E below.
6. City council review. City council shall review and decide upon all requests for change of
zone, upon recommendation of the planning commission. The city council shall
approve, approve with conditions, or deny the application. An approved change of zone
may only be approved by passage of an ordinance following the city's standard
ordinance adoption procedures, including a first reading and public hearing. Notice of
public hearing shall be by publication, letter and site posting in the manner provided in
section 26-109. City council, in addition to consideration of the planning commission
recommendation, shall hear the evidence and testimony presented at the public hearing
and either approve, approve with conditions, or deny the ordinance. City council shall
base its decision upon all evidence presented, with due consideration of the criteria for
review.
3 Subsection C (review procedure) summarizes in a step-by-step manner the procedure for a private zone change . It represents a
consolidation of parts C . E , and F of the original code. There is no change to the review procedure ; this section simply includes a
streamlined description of the process to improve clarity .
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April 2, 2012 -City Council Study Session
7 . In the event of a legal protest against such change of zone, under the procedure set
forth in section 5-1 0 of the home rule charter, a zone change shall not be approved
except by the favorable vote of three-fourths of the entire city council. The written
protest to such change shall be submitted to the city council no later than the hearing on
the proposed rezoning ordinance.
D . Application contents.4 A complete application for a zone change request shall
include:
1. Complete and notarized application form .
2. Appropriate fee.
3 . Proof of ownership, such as copies of deeds or title commitments.
4. Written authorization from property owner(s) where an agent acts on behalf of the
owner(s).
5 . Certified boundary and improvement survey.
6. Approved legal description in electronic file format.
7. Mineral rights certification form .
8 . A written description of the zone change request. The narrative should include sufficient
detail to convey the full intent of the applicant and a justification of why the zone change
is appropriate . The narrative should address:
a . Need for the change of zone.
b . Present and future effect on the existing zone districts, development and physical
character of the surrounding area.
c. Access to the area , traffic patterns and impact of the requested zone on these
factors .
d . Availability of utilities .
e . Present and future effect on public facilities and services, such as fire , police, water,
sanitation, roadways , parks, schools , etc.
f. A discussion of the relationship between the proposal and adopt ed plans and/or
policies of the city.
E . Criteria for review.5 The planning commission and city council shall base its decision in
consideration of the extent to which the applicant demonstrates the following criteria have been
met:
1. The change of zone promotes the health, safety, a nd general welfare of the community
and will not result in a significant adverse effe ct on the surroundi ng area ; and
4 Subsection D briefly lists th e required conten ts for a zone change application. The list herein com bines the language from the
existing cod e in section 26-112.C.4 and from the submittal check list that zon e change applicants currently recei ve.
5 In subsection E, criterion 1 and 2 are retained from the current code, and criterion 3 represents a modification. The current zone
change cri teria suggest that a rezoning is not justified unless an area has already experienced a change in character. The proposed
criteria are more logica l, recognizing the zone change as a tool which acknowledges changing conditions or brings a property into
compliance with City plans and policies .
Elimina ted from th e proposed criteria is the req ui rem ent for compliance with the Archi tectural and Site Design Manua l (ASDM).
Because the application for a private rezoning d o es not requi re an y site pl an or archi tectural d etails, complian ce with the AS DM is
impossible to assess at thi s stage in th e entitl em ent process.
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April 2 , 20 12 -City Council Study Session
2 . Adequate infrastructure/facilities are available to serve the types of uses allowed by the
change of zone , or the applicant will upgrade and provide such where they do not exist
or are under capacity; and
3. At least one (1) of the following conditions exists:
a . The change of zone is in conformance , or will bring the property into conformance
with , the City of Wheat Ridge comprehensive plan goals, objectives and policies , and
other city-approved policies or plans for the area.
b. The existing zone classification currently recorded on the official zoning maps of the
City of Wheat Ridge is in error.
c . A change of character in the area has occurred or is occurring to such a degree that
it is in the public interest to encourage redevelopment of the area or to recognize the
changing character of the area.
d . The proposed rezoning is necessary in order to provide for a community need that
was not anticipated at the time of the adoption of the City of Wheat Ridge
comprehensive plan .
F . Recordation.6 All approved zoning ordinances shall be recorded with the Jefferson
County Clerk and Recorder by the city clerk within thirty (30) days of the effective date of such
ordinance.
G . Assessment of comprehensive p/an .7 Planning commission and city council shall
periodically perform an assessment of zoning decisions to consider modification of the
comprehensive plan future land use map if zone changes are made which d iffer significantly
from the designation on the map. If zone changes are denied when in conformance with the
des ignation on the future land use map, modifications to the map shall also be considered .
6 There is no change in subsection F regarding recordation . It corresponds to section 26-112.G in the current code.
7 Subsection G indudes a minor modification . The code currently calls fo r an annual assessment of zoning decisio ns, and this has
been changed to a "periodic" review . The city attorn ey has confirmed tha t this change complies with any applicabl e laws.
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