HomeMy WebLinkAboutStudy Session Packet 10/11/2010
STUDY SESSION AGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO City Council Chambers 7500 W. 29th Ave. October 11, 2010 Upon adjournment of Council Meeting Individuals with
disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Heather Geyer, Public Information Officer at 303-235-2826 at least one week
in advance of a meeting if you are interested in participating and need inclusion assistance. APPROVAL OF AGENDA 1 . Staff Reports £. Jefferson County Open Space Bond Funds Snow
Removal Cost Analysis 4. Right of Way Maintenance Contract 2011 Budget Review Analysis
... City of J?'PARKS AND RECREATION J+ern; J. Memorandum TO: Mayor and City Council THROUGH: Patrick Goff, City FROM: Joyce
Manwaring, Parks and Recreation Director DATE: October 11,2010 SUBJECT: Jefferson County Open Space Bond Funds ISSUE: The Jefferson County Open Space Department is requesting that all
cities and districts within the county update their priorities for acquisition of open space. Acquisitions must be used for open space or to develop parkland. BACKGROUND: The Jefferson
County Open Space bond program was approved in 1998 for the purpose of providing funds for acquiring identified parcels for use as parkland or open space. The bond fund provided both
the county and the City with the ability to acquire these parcels when they became available, instead of accumulating funding over a period of years and risking the possibility that
the parcel would no longer be available. The City of Wheat Ridge currently has three priorities on record for acquisition with Jefferson County Open Space. They are: 1) Northwest Lakewood
Sanitation Location: 41 st and Miller Purpose: Currently used as a trailhead through a license agreement for access to the Clear Creek Trail and Greenbelt Status: Purchase negotiations
with district were unsuccessful Master Plan Recommendation: yes Miller Trailhead (NW Lakewood Sanitation) Miller Trailhead has the potential to be an outstanding, centralized trailhead
and access point for Clear Creek Trail. Several improvements are needed to make the approximately one-acre trailhead more accessible and visually appealing, including signage along Kipling
Street, a paved entry drive and parking lot, permanent restrooms, and interpretive signage. Efforts to acquire the former wastewater treatment facility to the east of the land on which
the trailhead is located should continue, as this land would make an ideal addition to both the trailhead and the Greenbelt. It would also provide additional space for maintenance storage,
and and is an alternative location for a dog park.
Staff Memo -Jefferson County Open Space Bond Funds October 11,2010 Page 2 2) Randall Park Location: residence on southwest comer Purpose: contiguous on two sides to Randall Park, lone
residence on block Status: inactive Master Plan Recommendation: yes Randall Park While Randall Park is generally in good condition, there are some design flaws that need to be addressed.
The parking lot on the east side of the park is deeper than necessary. Portions of the asphalt paving should be removed and replaced with landscaping. Access from the south parking lot
to the park area is also very difficult. Acquisition and development of the adjacent comer property as additional parkland would greatly improve this situation. Lastly, the playground
and picnic shelter at the park are beginning to age and should be replaced. 3) Stretz Location: 6301 West 44th Avenue Purpose: contiguous to 44th and Kendall future neighborhood park,
would be acquired to expand size of park Status: inactive Master Plan Recommendation: no, but plan plan states this area is small for a neighborhood park 44th and Kendall Street (Stretz)
This parcel is two acres in size and located near the intersection of 44th A venue and Kendall Street. Although somewhat small in size for a full neighborhood park, development of this
site will provide well needed parkland in an underserved area of the City. The parcel has street frontage on 44th Avenue, which will provide good access, both physically and visually.
As the land is already owned by the City, costs of park development will be lower than if the land needed to be purchased. This park should provide basic park amenities, including a
playground, picnic shelter, restroom, shade structures, and a multi-purpose playfield if the site is large enough to accommodate this use. The Parks and Recreation Department Master
Plan adopted in 2006 recommends the additional projects listed below that also include land acquisitions. Between 32nd -38th, West of Wadsworth Currently, there is no neighborhood park,
nor adequate access to one, for residents in the area south of 38th Avenue, north of 32nd Avenue, and west of Wadsworth Boulevard. In an effort to address this problem, the City should
aggressively pursue acquisition of property in order to provide these residents with the needed facilities. If acquisition of property is not possible, then other options should be pursued.
One possibility might be a partnership with Exempla Health Systems at the Lutheran Hospital located along Lutheran Parkway. Any park provided should contain all typical neighborhood
amenities, including a playground, picnic shelter, restroom, shade structures, and a multi-purpose playfield. 2
Staff Memo -Jefferson County Open Space Bond Funds October 11, 2010 Page 2 Otis Trailhead The Otis Trailhead is in a strategic location serving the northeast area of the City; however,
due to its obscure location, it is hard to locate. Much could be done to make the approximately oneacre trailhead more accessible and visually attractive. Suggested improvements include
better signage indicating the location of the trailhead, directional signage on Wadsworth Avenue to the trailhead, a paved parking lot, permanent restrooms, and interpretive signage.
The site is owned by CDOT, so ajoint use agreement needs to be secured with this agency, or the City should pursue its acquisition. FINANCIALIMPACT: Prior to the creation of the bond
fund, if the City wished to acquire a parcel, the funds were taken from the City'S Open Space Fund 32. In the 80's and 90's the majority of expenditures from Fund 32 were for acquisitions
and salaries. The current Open Space policy allows the City to match bond funds with the funds expended for acquisitions purchased from Fund 32 during prior years. Therefore, any acquisitions
recommended or approved for purchase, do not require a cash match from the City Open Space Fund 32. ALTERNATIVES: 1) Maintain list of open space priorities as they currently exist 2)
Add additional acquisitions to the list based on the Master Plan recommendations 3) Delete/substitute properties on the acquisition list RECOMMENDATION: Staff recommends maintaining
the list as it currently exists and pursuing partnerships or Intergovernmental Agreements to provide the amenities listed as "Between 32nd and 38th West of Wadsworth" and "Otis Trailhead".
ATT ACHMENTS: 1. Northwest Lakewood Sanitation parcel map 2. Randall Park parcel map 3. Stretz parcel map 4. Letter of request Jefferson County Open Space 3
Ma p from the Jefferson County Assessor's Web Site 1 r V,.., -421\0 v:: /----/1 /////.. v ,/7 \ ' /"'''' J-.; b:
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Map from the Jefferson County Assessor's Web Site //j////, ////, /, /, /, , f{ &\. \'\ c:;-l CL C I , ////, tJ {A 't \Z , >-/L /0 ;.J ,/.... "-////i 1 K 6lVlt:t0-" 1)
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Map from the Jefferson County Assessor's Web Site I ) l I I I I I ) >-45TH V/( :/Yi-Ph Nt JL.e l \ >-4$'rH PI , i +u (' .e. I /.....-
k r-l \ S; -\-e. ---y ' >I -----... V . '11 U 44TH Ave, r r » -< 1 \ \ Attachment 3
Board of County Comm issioners Jim Congrove District No. 1 ]. Kevin McCaslaj District No. 2 Kathy Hartmall District No. 3 September 14, 2010 City of Wheat Ridge Joyce Manwaring, Director
of Parks & Recreation Wheat Ridge Recreation Center 4005 Kipling St. Wheat Ridge, CO 80033 RE: Open Space Acquisition Priorities -Update Request Dear Joyce Manwaring, Over the past several
years Jefferson County Open Space (JCOS) Bond Fund balances have been reduced significantly. It is now more important than ever to understand the acquisition needs and priorities of
cities, districts and JCOS in order to use the remainder of these funds in the most prudent and effective way possible. This will be one of the topics of a retreat that the Open Space
Advisory Committee (OSAC) has planned for November 16, 2010. As a result, we are requesting that all cities and park districts provide an updated list of their priority land acquisition
projects by October 14, 2010, to allow time to prepare this information for the OSAC retreat. Please provide the following in your update: 1. List of projects -by priority for your entity.
2. Funding -amount your entity will fund and the amount you anticipate requesting from JCOS for each project. 3. Location map -showing the location and acreage of the property. 4. Master
or Community Plan -a brief description of how the acquisition meets or will help fulfill your entities Master or Community Plan goals. If you have any questions or are unable to meet
this timeframe please feel free to contact me at 303-271-5962 or at jlucisan@jeffco.us. Thanks for your continued cooperation and assistance. Manager of Real
Estate cc: Tom Hoby, Director of Open Space ATTACHMENT 4 COUNTY OPEN SPACE 700 Jefferson Countlj Parkway, Suite 100' Golden, Colorado 80401-6018 303271-5925'
FAX 303271-5955
• • City of ?,WheatBL.,dge AND RECREATION TO: THROUGH: FROM: DATE: SUBJECT: Memorandum Mayor and City Council Patrick Goff, City Joyce Manwaring,
Parks and Recreation Director October 11, 2010 Snow Removal Cost Analysis In response to the budget/strategic plan presentation on Park Maintenance Service Levels, additional information
was requested through a City Council consensus to complete a cost benefit analysis for outsourcing snow removal services for City facilities. Snow removal services, which include sidewalks,
parking lots and trails at City facilities, are currently completed by Park Maintenance staff. Attached is a memorandum from Rick Murray, Parks, Forestry and Open Space Manager which
outlines information regarding the snow removal process currently followed by the Parks Division, as well as information on the hourly rates of outsourcing this service compared to the
in-house costs. The memo also contains information collected regarding how other municipalities are completing snow removal. Summary: Outsourcing snow removal at City facilities
would increase costs and increase the length of time it takes to respond to calls. The cities surveyed were Loveland, Arvada and Golden. All are completing snow removal services
in-house. Staff does not recommend contracting snow removal services for facility sidewalks, parking lots and trails due to the increase in cost for this service by an outside contractor.
ATTACHMENT: 1. Snow Removal Policy Information and Cost Comparison Memo
• .. City of AND RECREATION Memorandum TO: Joyce Manwaring, Director of Parks and Recreation FROM: Rick Murray, Parks, Forestry and Open Space Manager
DATE: September 21, 2010 SUBJECT: Snow Removal Policy Information Contract Cost Comparison To determine how other agencies perform snow removal, the Cities of Arvada, Golden and Loveland
were contacted. Also contacted was our present right-of-way maintenance contractor that provided information on how their snow removal process functions. The three cities surveyed operate
on a similar basis to the City of Wheat Ridge Parks Division. All monitor snowfalls and the snow removal process is initiated by a person in a lead or supervisory role. All cities including
the City of Wheat Ridge Parks Division have set priorities, the first priority being programmed facilities such as municipal buildings and recreation centers. For the Wheat Ridge Parks
Division, first priorities include the City Municipal Building, Wheat Ridge Recreation Recreation Center, Wheat Ridge Active Adult Center, Richards-Hart Estate and Anderson Building.
These include parking lots and sidewalks adjacent to these facilities. All facilities may have after hour meetings or rentals. • The current right-of-way maintenance contractor for the
City of Wheat Ridge was contacted and asked to provide information on the hourly wage, number of personnel on a snow crew and response time. Presently, their snow crews are paid an hourly
wage of approximately $58/hour. This is for a crew consisting of a four wheel drive vehicle with plow and operator, a snow blower and operator, one person hand shoveling, and one person
putting down ice melt. This wage is higher than a City of Wheat Ridge staff four person crew which averages approximately $31/hour including benefits costs for regular time and $41/hour
for overtime costs including benefit costs and equipment. In addition, the City presently owns all its plows, snow blowers, skid steer, sander and tractors, so there are no additional
rental costs incurred during a large snow event generally described as 8 inches or more. A contractor would be required to rent any equipment needed for an event over 8 inches. Attachment
1
.... ·' City of AND RECREATION TO: THROUGH: FROM: DATE: SUBJECT: ISSUE: Memorandum Mayor and City Council N Patrick Goff, City ManagerW Joyce
Manwaring, Parks and Recreation Director October 11, 2010 Right-of-Way Maintenance Contract In response to the budget/strategic plan presentation on Park Maintenance Service Levels,
additional information was requested through a City Council consensus to review the scope of work currently being performed in right-of-way areas by an outside contractor. BACKGROUND:
As part of budget reductions in 2003 and 2004 the City Council eliminated in-house right-of-way maintenance. Many areas of the City and sidewalks were overtaken with weeds. As a result
staff was directed to recommend a cost-effective method of reinstating this service. A cost benefit analysis of providing this service was completed in 2005, and it was determined that
it was more cost effective to outsource right-of-way maintenance than to complete the work in-house. In, 2005 City Council approved a contract for right-of-way maintenance service and
adopted a map of the specific areas in the City that were to be maintained. The original map adopted in 2005 is attached. Since the original scope of work was adopted, areas within the
City have been identified and added to the maintenance contract. A second map showing only the additional areas is attached. Frequency of maintenance for each area is once a month. All
areas of right-of-way maintenance included in the scope of work of the current contract belong either to the City of Wheat Ridge or CDOT. FINANCIAL IMP ACT: The budget appropriation
for right-of-way maintenance in 2005 was $55,000 and expenditures that year were $55,000. The budget appropriation for right-of-way maintenance in 2010 is $75,800. Projected expenditures
are $58,657.
Memorandum to Mayor and City Council Right-of -Way Maintenance Contract October 11,2010 ALTERNATIVES: To add, decrease or maintain the current scope of work of the right-of-way maintenance
contract. RECOMMENDATION: Staff recommends retaining the current funding level and scope of work, which allows the flexibility to respond to areas of right-of-way that may need additional
maintenance. Maintenance is also cancelled if weather conditions cannot accommodate the service in a specific month. ATTACHMENTS: 1. 2005 Right-of-Way Maintenance Map 2. Map of areas
added to Right-Of-Way Map since 2005 2
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.. City of • SERVICES Memorandum TO: Mayor DiTullio and City Council THROUGH: Patrick Goff, City Manager FROM:
Heather Geyer, Interim Administrative Services Director DATE: October 6, 2010 (for October 11 th Study Session) SUBJECT: 2011 Budget Retreat The 2011 Proposed Budget was distributed
to City Council on Monday, September 27, 2010. City Council's review of the Proposed Budget with staff is scheduled for the October 11 th Study Session. A presentation of the proposed
budget will be given by staff followed by time for questions and answers. Representatives from each department will be available at this meeting to answer additional questions you may
have. 2011 Proposed Budget Overview Included in the Budget Message on pages 1-6 is an outline of key budget information for your reference. A few structural changes have been made to
the proposed 2011 Budget, and those changes are noted in the middle of page 3. A list of budget-related items is included at the bottom of page 3 which require additional discussion
and direction by City Council. These items are: o Funding level of the Wheat Ridge Business District o Funding level of WR2020 o Funding level for large-item pick-up program o Funding
level for Outside Agency Contributions (more information on this program is outlined in this memorandum) Overall, please note that the 2011 Proposed Budget is presented in greater detail
in each department section and in the Line Item Accounts section of the budget. Please refer to those sections for additional information. Key financial highlights included in the Budget
Message are: • Overall City Budget -the total City Budget for 2011, which includes the General Fund, CIP and Special Revenue Funds is $33,920,281. The Budget is based on projected revenues
of$31,193,950. The beginning fund balance for 2011 is projected at $16,411,242 which brings the total available funds to $47,605,192. This will provide for a projected ending fund balance
of$13,684,911 which is a 10% increase compared to the 2010 Budget. A Revenue and Expenditure Summary can be found on pages 7-13 of the proposed budget.
2011 Budget Retreat October 6,2010 Page 2 • General Fund -revenue is projected at $26,372,443 which is a 1 % increase compared to 2010 estimated revenues. The beginning fund balance
for 2011 is projected at $10,333,531 which brings the total available funds for the General Fund to $36,705,974. The City's General Fund Operating Budget for 2011 is $26,272,443, excluding
transfers. The City's total 2011 Operating Budget represents a 6% increase compared to the adjusted 2010 Budget. The projected 2011 General Fund ending fund balance is $8,168,531 or
29% of expenditures, which is a 21 % decrease compared to the 2010 Budget. • CIP -the CIP Fund revenue is projected at $3,044,000 ($2.165 million transferred from the General Fund) which
is a 143% increase compared to the 2010 estimated revenue of $1,255,000. In addition, the beginning fund balance for 2011 is projected at $3,444,288 which brings the total available
funds for the CIP Fund to $6,488,288. The Ten-Year CIP Budget proposes to include the following other major projects: o Continued funding for preventative street maintenance projects
averaging $2.0 million a year o Arvada Channel drainage improvements in the amount of$1.5 million in 2013 which will count towards the City's contribution for the Gold Line Light Rail
project o Minor street improvements averaging $560,000 annually, starting in 2013 o Public Works and Parks Maintenance Facility funding in the amount of $500,000 annually over a seven-year
period o Gateway Signage funding in the amount of $400,000 over a four-year period starting in 2012 • Open Space Fund -revenue is projected at $1,189,432 which is a 40% decrease compared
to the 2010 estimated revenue of$I,987,922. In addition, the beginning fund balance for 2011 is projected at $358,283 which brings the total available funds for the Open Space Fund to
$1,547,715. Open Space projects for 2011 include open space improvements, park maintenance projects, open space sign fabrication, trail replacement and repair, an off-leash dog park
and Phase III of Discovery Park. Funding is also appropriated for five Parks employees. Open Space expenditures total $1,540,996 which is a 38% decrease compared to the adjusted 2010
Budget and a 22% decrease compared to the estimated 2010 Budget. This will provide for a projected ending fund balance of $6,719. • Conservation Trust Fund -revenue is projected at $285,000,
which is a 2% decrease compared to the 2010 estimated revenue of $280,000. In addition, the beginning fund balance for 2011 is projected at $63,830 which brings the total available funds
for the Conservation Trust Fund to $348,830. Conservation Trust projects for 2011 include Phase III of Discovery Park, Richards Hart Estate playground, the resurfacing of tennis and
basketball courts and the transition of Johnson Park. Conservation Trust expenditures total $270,000, which is a 71 % decrease compared to the adjusted 2010 Budget and a 69% decrease
compared to the estimated 2010 Budget. This will provide for a projected ending fund balance of $78,830.
2011 Budget Retreat October 6,2010 Page 3 • Recreation Center Operations Fund -revenue for 2011 is projected at $2,148,935, which is a 9% increase compared to the 2010 estimated revenue
of$I ,972,335. In addition, the beginning fund balance for 2011 is projected at $1 ,725,868 which brings the total available funds for the Recreation Center Operations Fund to $3,874,803.
Recreation Center expenditures total $2,465,388, which is a 4% increase compared to the adjusted 2010 Budget and an 8% increase compared to the estimated 2010 Budget. This will provide
for a projected ending fund balance of$I,409,415. • Miscellaneous Special Revenue Funds -these include Police, Municipal Court, Richards Hart Estate, Equipment Replacement, and Crime
Prevention. The detail for these funds can be found on page 153 of the budget. • Staffing -the 2011 staffing level will remain at 223.755 FTE's in all funds. The 2011 Proposed Budget
includes step increases at a cost of$145,679. The proposed 2011 Budget does not incorporate any recommendations from the Employee Compensation/Structure Analysis Study. • City Council
Strategic Plan Expenditures -the following list of proposed expenditures are tied to the 2010 City Council Strategic Plan: o Vehicles $705,000 -the City Council directed staff at the
Strategic Planning retreat to include vehicle replacement in the proposed 2011 budget (see the list on page 110 for an itemization of equipment replacement). o Bike Master Plan $50,000
-Phase 3 of the Bicycle & Pedestrian Master Plan is based on City Council direction following completion of Phase 2. o Street Corridor Design $40,000 -the City Council directed staff
to develop a conceptual design plan for major corridors and funding per the Strategic Plan. o Wadsworth Corridor Coalition Match $40,000 -this is the City's matching grant amount to
participate in the regional planning efforts to study Wadsworth Boulevard per City Council direction. o Employee Appraisal Software $18,000 -this addition is the result of the Performance
Management Project (PMP) which consists of updating the City's performance appraisal system and is tied to the Customer Service Action Plan/Culture Survey that was completed in 2009
and is listed under "Management in Progress" in the Strategic Plan. This software will automate the performance appraisal system that is scheduled for implementation in early 2011. o
Early Warning Siren Maintenance $5,310 -this item is the result of maintenance that the City assumed following the installation of the early warning sirens. The funding for sirens was
provided by grants in 2009 and 2010. o Online business tax payments -addition of$15,810 in projected fee costs to provide online business tax payments. o Transfer from General Fund to
CIP -$2.165 million for preventative street maintenance to be transferred to the General Fund per City Council's direction at the Strategic Planning retreat.
2011 Budget Retreat October 6, 2010 Page 4 In addition to the items tied to the Council Strategic Plan, the following items have been identified as management priorities and are outlined
on page 2: o Parks Maintenance Software $25,000 -this item is the result of the Mercer Group Organizational Structure Assessment which identified the need for implementation of a GIS
based tracking system for program costs. o AC System for IT Server Room $75,000 -this item is necessary for the protection of the City's investment in technology. The current room does
not provide adequate air conditioning. o Mobile Shelving PD Evidence Building $11,500 -this item is to provide adequate storage for items that are seized by the Police Department. o
Transfer from General Fund to the Equipment Replacement Fund in the amount of$100,000 for future Police Department CAD/RMS and Radio replacement. o Speed Trailers -replacement of two
speed trailers, cost per trailer is $10,000 for a total cost
of $20,000. o Patrol ofthe Greenbelt -addition of$17,280 for overtime for officers to provide patrol along the Greenbelt. This item was cut from the budget in 2010. Based on community
feedback and increased number of calls for service, we are recommending re-instatement ofthe program in the 2011 Budget. o 44th & Eldridge Traffic Signal -upgrade of signal for a cost
of $30,000. o Training -addition of professional development trainings at a minimal level City-wide. o Property/Casualty Insurance -$170,897, increase by $17,734. This increase is the
result of our past claims experience. o Workers' Compensation -$257,288, increase by $45,941. Staff is exploring options to reduce this increase with our deductible levels. This increase
is the result of our past claims experience. o Medical -increase of approximately 5.5%. The first renewal was estimated at a 13% increase. Staff negotiated this increase down to the
current level and will continue to try to decrease this percentage. Plan designs have been modified which will increase out-of-pocket expenses for employees. The overall increase is
a combination of the market and our past claims history. Legislative Budget Attached is a detailed report of the 2011 Proposed Mayor and City Council Budget. No changes have been made
to the 2011 Budget compared to the 2010 Budget. We will ask Council to discuss the Mayor and Council's proposed budget and for a consensus for final 2011 budget appropriations.
2011 Budget Retreat October 6,2010 Page 5 Outside Agency Contribution Program Attached to this memorandum is the 2011 Outside Agency Contribution Request for Funding prepared by Karen
Van Ert. The 2011 Proposed Budget includes $10,000 for these funding requests. The City received applications from 13 organizations for a total requested amount of $37,412. We will ask
Council for a consensus on staffs recommendations for funding at the Study Session. As you review your Proposed Budget before the October 11 th study session, please feel free to call,
email or schedule an appointment with me or Patrick to ask any questions you may have. /hmg Attachments: 1. 2011 Proposed Mayor and City Council Budget 2. 2011 Outside Agency Contribution
Requests for Funding
10/05/10 17,40,44 ACCTS, 01-102' bu246-ls CITY OF WHEAT RIDGE BUDGET ITEMIZATION REPORT ORDER DESCRIPTION 01-102-600-602 APPROVED UOM QUANTITY APPROVED PRICE STAFF SALARIES & WAGES 2009
ACT, 01-102-600-610 OVERTIME & PREMlliI'1 PAY 2009 ACT, o Carnation Festival Overtime 1.00 25,000.00 01-102-600-619 1 Council annual salary 1 Mayor's annual salary 01-102-600-520 01-102-600-622
01-102-600-625 01-102-600-630 01-102-650-651 01-102-650-654 01-102-650-655 TOTALS TEMP.PERSONNEL/NON-HOU 2009 ACT, .00 7,200.00 1.00 10,080.00 TOTALS FICA EXPENSE-EMPLOYER 2009 ACT,
MEDICAL/DENTAL/LIFE IN 2009 ACT, MEDICARE PORTION FICA 2009 ACT, ICMA RETIREMENT EXP 2009 ACT, OFFICE SUPPLIES 2009 ACT, PHOTOCOPY & PRINTING E 2009 ACT, POSTAGE COSTS 2009 ACT, 01-102-650-660
OPERATING SUPPLIES 2009 ACT, 200.00 50 . 00 200.00 TOTALS Council Chambers Supplies 1.00 Metro Mayors Youth Awards 1.00 Transit Alliance 1.00 01-102-700-702 CONF. & MEETING EXP . o Civic
Academy Annual Open House/Town Meeti 1 Council Dinner Meetings/Rece 1 Council Orientation Council travel & MtgsICML) Leadership Jeffeo Lobby Program Mayor'S Reception 1 Vision & Strategic
Plan Mtg/1. 00 .00 10.00 1. 00 .00 5.00 .00 .00 .00 2009 ACT, 3,000.00 5,000.00 200.00 500.00 3,000.00 500.00 9,000.00 1,000.00 5,500.00 TOTALS 01-102-700-706 DUES, BOOKS, SUBSCRIPT
2009 ACT, 01-102-700-712 01-102-700-716 o DRCOG o NLC Membership o Transit Alliance CML 01-102-700-721 ANNUAL APPRECIATION DI 2009 ACT, LEGISLATIVE MEMBERSHIP 2009 ACT, 1 . 00 7,900.00
1.00 3,258.00 .00 2,100.00 1.00 21,823.00 TOTALS JEFFCO ANIMAL SHELTER 2009 ACT, APPROVED TOTAL 55,246 21,539 25,000.00 25,000.00 REQUESTED QUANTITY 2010 FYR, 2010 FYR, 1. 00 REQUESTED
PRICE 41,260 EST, EST, 25,000.00 67,960 2010 FYR, 51,582 EST, 57,600.00 8 . 00 7,200.00 10,080.00 1.00 10,080.00 67,680.00 7,815 o 2,044 2,210 606 245 o 313 200.00 50 . 00 200 . 00 450.00
31,851 3,000.00 5,000.00 2,000.00 500.00 27,000 . 00 2,500.00 9,000.00 1,000.00 11,000.00 61,000.00 2,639 1,679 2010 FYR, 2010 FYR, 2010 FYR, 2010 FYR, 2010 FYR, 2010 FYR, 2010 FYR,
2010 FYR, .00 .00 .00 2010 FYR, .00 1. 00 10.00 1. 00 9.00 5.00 .00 .00 .00 2010 FYR, 2010 FYR, 35,787 2010 FYR, 7,900.00 .00 3,258.00 .00 2,100.00 .00 21,823.00 .00 35,081.00 2010 FYR,
5,229 EST, o EST, 1,223 EST, 1,650 EST, 372 EST, EST, EST, o EST , 200.00 50.00 200 . 00 40,346 EST, 3,000.00 5,000.00 200.00 500.00 3,000.00 500 . 00 9,000.00 1,000.00 5,500.00 2,216
EST, 1,404 EST, 35,111 EST, 7,900.00 3,258.00 2,100.00 21,823.00 EST, Attachment 1 Page hgeyer REQUESTED TOTAL NOTE/JOB INFO 54,740 2011 BGT, 25,000 2011 BGT, 25,000.00 25,000.00 55,468
25,000 67,980 2011 BGT, 67,680 57,600.00 $600/month 10,080.00 67,680.00 7,635 2011 BGT, 2011 BGT, 1,785 2011 BGT, 2,219 2011 BGT, 600 2011 BGT, 500 2011 BGT, 2011 BGT, 450 2011 BGT,
200.00 50.00 200.00 450.00 59,350 2011 BGT, 3,000.00 5,000.00 2,000.00 500.00 27,000 00 2,500.00 7,654 1,790 2,219 600 500 450 61,000 9,000.00 NLC, breakfast, m 1,000.00 11,000.00 61,000.00
3,950 2011 BGT, 6,500 2011 BGT, 36,076 2011 BGT, 7,900.00 3,258.00 2,100.00 21,823.00 35,081.00 2011 BGT, 3,950 6,500 35,081
10/05/10 17,40,44 ACCTS, 01-102* bu246-1s ORDER DESCRIPTION APPROVED UOM QUANTITY CITY OF WHEAT RIDGE BUDGET ITEMIZATION REPORT APPROVED APPROVED REQUESTED PRICE TOTAL QUANTITY REQUESTED
REQUESTED PRICE TOTAL Page hgeyer NOTE/JOB INFO -----------------------------------------------------------------------------------------------------------------------------------01-102-700-728
TRAINING 2009 ACT, 96 2010 FYR, EST, 2011 BGT, 1,500 01-102-700-740 AUTO MILEAGE REIMBURSE 2009 ACT, 478 2010 FYR, 375 EST, 600 2011 BGT, 600 01-102-700-750 PROFESSIONAL SERVICES 2009
ACT, 2010 FYR, 24,500 EST, 24,500 2011 BGT, 01-102-700-758 RENTALS AND LEASES 2009 ACT, 2010 FYR, EST, 2011 BGT, 01-102-700-759 TELEPHONE EXPENSE 2009 ACT, 0 2010 FYR, EST, 0 2011 BGT,
01-102-700-776 OTHER EQUIP. MAINTENAN 2009 ACT, 2010 FYR, 0 EST, 2011 BGT, 0 01-102-700-780 OUTSIDE AGENCY CONTRIB 2009 ACT, 12,899 2010 FYR, 16,451 EST, 17,500 2011 BGT, 15,500 0 Mayor
Community Outreach 1. 00 4,000. 00 4,000 . 00 1. 00 4,000. 00 4,000. 00 0 Outside Agency Contributions 1. 00 11,500. 00 11,500. 00 1. 00 11,500.00 11,500. 00 TOTALS 15,500 .00 15,500.
00 01-102-700-795 UNALLOCATED FUND BALAN 2009 ACT, 0 2010 FYR, 0 EST, 0 2011 BGT, 0 01-102-700-798 MANAGEMENT CONTINGENCY 2009 ACT, 2010 FYR, 0 EST, 2011 BGT, 01-102-700-799 MISC. SERVICES
& CHARG 2009 ACT, 15,651 2010 FYR, 15,114 EST, 17,090 2011 BGT, 17,090 0 Applewood Business Assn. Fla 2.00 20 . 00 40 .00 .00 20. 00 40 . 00 Barricades 1. 00 3,000.00 3,000.00 .00 3,000.
00 3,000.00 Carnation Festival 1. 00 12,500.00 12,500.00 .00 12,500. 00 12,500.00 Christmas Lighting/wagon 1. 00 1,500.00 1,500.00 .00 1,500 .00 1,500.00 0 Memorial Day 1. 00 50 .00
50.00 .00 50 .00 50.00 TOTALS 17,090.00 17,090. 00 01-102-800-802 OFFICE FURN & EQUIP 2009 ACT, 2010 FYR, 0 EST, 0 2011 BGT, TOTALS 2009 ACT, 259,057. 39 2010 FYR, 236,832.03 EST, 326,475
2011 BGT, 302,582.00
. ... City of r?"Wheat&..-dge SERVICES Memorandum TO: Mayor and City Council THROUGH: Patrick Goff, City Manager Heather Geyer, Interim Administrative
Services Director FROM: Karen Van Ert, Executive Assistant DATE: October 5, 2010 (for October 11th Study Session) SUBJECT: 2011 Outside Agency Contribution Requests for Funding The purpose
of this memorandum is to provide City Council with a summary of requests for funding for the 2011 Outside Agency Contribution Program. The amount budgeted for this program in the proposed
2011 budget is $10,000. This year the City received 13 applications for funding through the Outside Agency Contribution program. Three new organizations applied this year. The program
was advertised in the Transcript on three different dates, and was available on the City Website. The total amount of funding requested by the 13 organizations was $37,412. Attachment
A is a spreadsheet summarizing the funding requests by applicants. The spreadsheet includes a breakdown of the "requested amount," "recommended award amount," and the "number of Wheat
Ridge citizens served" by the organization. The recommended award amount is based on the criteria as outlined in Attachment B, and Attachment C provides a summary of each organization
and the type of services they plan to provide with the requested funding. Ikv Attachments: A. Proposed 2011 Outside Agency Contribution Program Funding B. Outside Agency Contribution
Program Funding Criteria C. Outside Agency Contribution Program Summary of Services Attachment 2
Organization Requested Recommended Type of Assistance Provided Number of WR Citizens Served in 2009 Amount Award Amount Homeless,& general health and Helped 2,423 Wheat Ridge residents
with, Jeffco Action Center $2,000 $1,850 human services some type of service 422 Wheat Ridge Residents (PD referred Arapahoe House $2,500 $1,250 Detox Program 337' Jefferson Center for
Mental Health $5,000 $1,250 Counselors in the School 7,205/591 in Wheat Ridge 18,000 served /1,800 Wheat Ridge Seniors' Resource Center $2,600 $1,250 In-home care for Seniors residents
Homeless services/housing and 4,812 helpline calls /est. 240 in Wheat Family Tree $3,500 $1 ,000 crisis helpline Ridge Sexually, physically & emotionally 685 served /54 children and
families Ralston House $1,000 $1 ,000 abused children & teens from Wheat Ridge Recruiting/training volunteers to be In 2009 -347 children served, 22 cases CASA of Jeffco $3,000 $1,000
advocates for abused children involving 52 children from WR Meals on Wheels & Sr. Nutrition Volunteers of America $4,152 $500 for elderly 140 elderly residents in Wheat Ridge Provides
gift certificates to needy families chosen by school Wheat Ridge Optimists $1,000 $250 administrators 70-80 Wheat Ridge families Grange hall & 32 other projects for community (dictionary
program; supplies to nursing homes, food & Maple Grove Grange any amount $200 clothing to homeless 3,000 Wheat Ridge residents Sustainable Education for New program -est. 180 Wheat Ridgei
*Green Ops $8,000 $150 nonprofits residents Visual arts exhibitions, education 18,000 from Jeffco/est. 6,500 from Foothills Art Center $2,500 $150 & cultural center Wheat Ridge 300 animals
are brought to the shelter *Foothills Animal Shelter $2,160 $150 Animal care & other basic services from Wheat Ridge Total: $37,412 $10,000 *Denotes new applicants Attachment A
Outside Agency Contribution Program Program Funding Criteria Attachment B Organizations submitted applications based on the following criteria approved by City Council: 1. Please provide
a short description of the programs and services provided by your organization and include responses to the following questions: a. Is there an identified community need for your organization's
programs and services in Wheat Ridge? b. How many Wheat Ridge citizens will your organization plan to serve in 2011 (estimate)? c. Please describe how your programs and services benefit
the quality of life of citizens of Wheat Ridge. d. Overall, how does your organization benefit the health, safety, and welfare of Wheat Ridge citizens? 2. What is the total amount of
funding requested for 2011? 3. Based on the amount of funding requested, please provide a descliption of the programs and services the funding will be used for. 4. What is the average
cost per person? 5. How does your organization measure perfonnance of your organization? organization? How does your organization determine that its programs and services are effective?
6. Based on funding in 2010, please list your organization's top five funding sources (corporate, government, and individual contributions) and the amounts received from any of these
sources: 7. Please list the names of any other organizations in the community that provide the same services as your organization:
Attachment C 2011 Outside Agency Contribution Program Summary of Services Provided by the Applicants Arapahoe House, Inc., Requested amount $2,500 Established in 1976, Arapahoe House
is located in Wheat Ridge, and provides comprehensive substance abuse treatment/detoxification. They plan to use the funding they receive from the City to help fill the deficit of $33
per admit for the detoxification unit located in Wheat Ridge. They feel their program benefits the community by providing a safe environment for intoxicated persons, and make the community
safer by removing persons who may pose a danger to other citizens. In 2009, they provided services to 422 Wheat Ridge citizens, and 337 ofthose were referrals from the WRPD. Court Appointed
Special Advocates for Children (CASA), Requested amount $3,000 CASA Jeffco/Gilpin's mission is to provide trained volunteers to advocate in court for the safety and well-being of abused
and neglected children. In 2009, CAS A volunteers advocated 22 cases of abuse and neglect, neglect, involving 52 children from the community of Wheat Ridge. The requested funding will
be used to recruit, screen, train and manage additional volunteers to provide advocate services to children in need. Family Tree, Requested amount $3,500 Family Tree's mission is to
help people overcome child abuse, domestic violence and homelessness to become safe, strong, and self-reliant. The requested funding will support families and individuals who seek assistance
in the Family Tree Homelessness Services/Housing and Family Services Crisis Helpline project. Family Tree estimates serving over 300 Wheat Ridge families in 2011 through the Center's
programs, including 250 families through Housing and Family Services crisis helpline project. Foothills Animal Shelter Foundation (FAS), Requested amount $2,160 The Foothills Animal
Shelter Foundation's mission is to keep dangerous domestic animals off the streets and provide a safe haven for lost, homeless, and abandoned animals. A new facility, Foothills Animal
Shelter, has been constructed better meet these needs. Additionally F AS raises funds to provide community services such as animal care, adoption, humane education, vaccinations and
spay/neuter programs. This funding would be applied toward the care of 15 animals during their stay at the shelter. Foothills Art Center (F AC), Requested amount $2,500 The Foothills
Art Center is an art center dedicated to visual arts exhibition and education. The Center estimates that it will serve approximately 6,000 people in the Wheat Ridge area in 2011. The
requested funding will supplement existing budgets for improved, higher-quality and more diverse art exhibitions and education classes. 1
Green Ops, Requested $8,000 A new applicant, the mission of Green Ops is to manage and provide complimentary resources, research, and education about renewable energy and sustainable
practices to help nonprofit organizations increase community support through education-based services. Green Ops anticipates providing educational classes for up to 180 Wheat Ridge residents
in 2011. The funding is requested to support the cost of their free classes and training. Jeffco Action Center, Requested amount $2,000 The Jeffco Action Center delivers programs and
services that encompass intervention, prevention and connection services. The Center provided assistance to 2,400 citizens of Wheat Ridge (9.7% oftotal persons seen) in 2010, providing
basic human needs and improving the overall quality of life for the working poor and homeless through Jefferson County. Jefferson Center for Mental Health (JCMH), Requested amount $5,000
The JCMH serves Jefferson, Gilpin and Clear Cree Counties and is the only mental health center currently serving Wheat Ridge citizens. The Center plans to use this funding to respond
to the growing need for mental health services in the community, targeting youth and families involved in the School Based Counseling Program. The JCMH provided services to 591 Wheat
Ridge citizens in 2010. Maple Grove Grange, Requested any amount The Grange operates a public building, The Grange Hall, at a minimal cost for community functions. The building is in
need of sewer line to enable them to continue this service. The Grange Community Service program also supports 32 community projects including a reading program, and supplies to nursing
homes, food and clothing to the homeless, and providing dictionaries to third graders. They estimate that more than 3,000 Wheat Ridge residents use the Hall each year. Ralston House,
Requested amount $1,000 Ralston House is the only child advocacy center in Jefferson County providing services for children and teens that are suspected of being sexually, physically
and/or emotionally abused. They help these young people and their families start the healing process after being violated. In 2009,54 children and their families from Wheat Ridge were
provided assistance, and in 2010 25 Wheat Ridge children were assisted in the first four months. The requested funding will be used to provide forensic interview services, medical services,
and family/victim support services free of charge for victim families and investigative agencies. Seniors' Resource Center (SRC), Requested amount $2,600 SRC programming benefits older
residents of the community by improving their quality of life, independence, and ability to remain in the place they call home and out of unduly restrictive institutional placements.
In 2009, 1,800 Wheat Ridge seniors were served by SRC. SRC plans to direct this funding directly to the increasing number of low-income residents in need of emergency food and cleaning
supplies. 2
Volunteers of America Colorado Branch, Requested amount $4,152 Volunteers of America seek to provide nutrition and meal service to seniors in the Denver metro area. Local services include
a congregate nutrition program and dining center and home-delivered meals through Meals on Wheels. This year Volunteers of America plan to serve approximately 140 vulnerable and at-risk
elderly residents of Wheat Ridge through the Meals on Wheels. Wheat Ridge Optimist Club, Requested amount $1,000 The Wheat Ridge Optimist Club is a local service organization that supports
youth in the Wheat Ridge area through its programs and donations. The organization estimates that it serves over 1,000 citizens in the Wheat Ridge area each year. The requested funding
will be used for the Christmas program. Each year, the Club provides gift certificates for clothing and food along with toys to needy Wheat Ridge families as choseri by Wheat Ridge school
administrators. These families usually have 2-6 children and have been identified by the children's school as needing help at the holidays. They provide Christmas boxes and wrapped toys
to between 70 and 80 Wheat Ridge families each year. 3