Loading...
HomeMy WebLinkAboutStudy Session Agenda Packet 06-02-14STUDY SESSION AGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 W. 29th Ave. Wheat Ridge CO June 2, 2014 6:30p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge . Call Heather Geyer, Administrative Services Director at 303-235-2826 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. PUBLIC COMMENT ON AGENDA ITEMS APPROVAL OF AGENDA ..1 Healthy Eating/Active Living (HEAL) Designation 2. Pierce Street Bike Facilities Update ~ Staff Report(s) a. Police Department Justice Assistance Grant (JAG) grant award b. East Wheat Ridge Cleanup c. RMS Regionalization 4. Elected Officials' Report(s) ADJOURNMENT "~A~ .. ~ ., City of • .. ~Wheat&_dge ~OFFICE OF THE CnY MANAGER Memorandum TO: Mayor and City Council FROM: Patrick Goff, City Manager~ DATE: June 2 , 2014 SUBJECT: Heal Eating Active Living (HEAL) Campaign The HEAL (Healthy Eating Active Living) Cities and Towns Campaign of Colorado is a partnership between LiveWell Colorado and the Colorado Municipal League (CML). The Campaign provides training and teclmical assistance to help city officials adopt policies that improve access to physical activity and healthy food. The campaign is funded through a grant from the Colorado Department of Public Health and Environment's Cancer, Cardiovascular Disease and Pulmonary Disease Grant Program and supported by Kaiser Pennanente. The Campaign focuses on three policy areas: I . Active Community -Policies concerning land use , planning, zoning, infrastructure development, etc. 2 . Healthy Food Access -Policies regarding fanners' markets , urban agriculture, ways to attract healthy food vendors and more 3. Healthy Workplace -Policies that increase opportunities for physical activity and healthy eating for municipal employees To join the Campaign , the City has to adopt a resolution which outlines the focus of the City 's policy areas in regard to Healthy Eating and Active Living. Attached is a draft resolution for City Council 's consideration. Rachel Hultin , LiveWell Wheat Ridge Transition Coordinator; Molly Hanson , Jefferson County Public Health Policy Analyst; and Julie George, HEAL Cities and Towns Campaign Director have been invited to the June 2nd study session to provide more information about the HEAL Campaign. Attachments: 1. Draft Resolution 2. HEAL Cities and Towns Brochure 3. List of HEAL Cities and Town Communities 4. Letter from LiveWell Wheat Ridge 5. Letter from Jefferson County Public Health 6 . Wheat Ridge HEAL Policy Assessment CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. __ Series of 2014 TITLE: A RESOLUTION CONFIRMING THE CITY'S COMMITMENT TO ENCOURAGE HEALTHY OPPORTUNITIES AND CHOICES FOR MEMBERS OF OUR COMMUNITY AND SUPPORT OF LIVEWELL COLORADO'S HEAL THY EATING ACTIVE LIVING (HEAL) CITIES AND TOWNS CAMPAIGN WHEREAS, in light of statistics showing that increasing the number of transportation, active lifestyle, and healthy eating choices contributes positively to the citizenry, the City Council continues to support policies, projects and programs that facilitate wellness; and WHEREAS, obesity has been identified by the Colorado Department of Health and Environment as one of ten winnable health related battles in Colorado; and WHEREAS, the annual cost to Colorado in medical bills, workers compensation and lost productivity due to obesity and physical inactivity exceeds $1.6 billion; and WHEREAS, Wheat Ridge Vision 2025 includes: "Vibrant Activity Centers and Multi-Modal Transportation and Wheat Ridge Residents Enjoy an Active, Healthy Lifestyle"; and WHEREAS, LiveWell Wheat Ridge and Jefferson County Public Health have partnered with the City for nine years under a Community Investment Grant to develop and advocate for policies and projects that support a healthy food system and a more bicycle/pedestrian-friendly community; and WHEREAS, in 2009 City Council adopted its Comprehensive Plan "Envision Wheat Ridge" which identifies goals, priorities and strategies to support access to healthy foods and opportunities for physical activity; and WHEREAS, the City Council is committed to assuring that members of our community have access to open space, trails, parks and opportunities for both indoor and outdoor recreation; and WHEREAS, in 2010 the City Council adopted a Mixed Use Zoning Ordinance to support dense, compact and walkable development; and WHEREAS, in 2010 City Council adopted The Bicycle and Pedestrian Master Plan to promote safe, healthy and sustainable transportation options as well as strengthen regional connectivity; and WHEREAS, in 2011, the City implemented zoning designations that support local agriculture by allowing community gardens, farmer's markets, and produce stands and Attachment 1 the City owns and operates a community gardening program to provide access to fresh and healthy foods to the local community; WHEREAS, the City has demonstrated its commitment to increasing opportunities for physical activity in the past three years by funding two new parks, Wadsworth Boulevard and Kipling Street Multi-Use Trails, Pierce Street Bike Facilities and the Wadsworth PEL Study; and WHEREAS, the City , Jefferson County Public Health, LiveWell Colorado and Lutheran Medical Center will partner together to promote a healthy community through policy collaboration, education and programming; and WHEREAS, The City has established a Wellness Committee and program for employees that includes wellness education and incentives for healthy living; and NOW THEREFORE BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: Section 1. The City Council will foster a built environment that encourages walking , biking and other forms of physical activity. Section 2. The City Council will expand community access to indoor and outdoor public facilities through joint use agreements with schools and/or other partners. Section 3. The City Council will include healthy goals and policies related to healthy and active living in appropriate community planning documents. Section 4. The City Council will support the expansion of healthy food retailers, community gardens or farms, and farmer's markets in underserved communities to increase access to healthy foods . Section 5 . The City Council supports the LiveWell Colorado Healthy Eating Active Living Cities and Towns Campaign. DONE AND RESOLVED this __ day of ______ , 2014 . Joyce Jay, Mayor ATTEST: Janelle Shaver, City Clerk HEAL CITIES & TOWNS CAMPAIGN BRING healthy eating ········and active living TO YOUR COMMUNITY : ,,~ ... ~ Live Well Colorado HEAL CITIES & TOWNS CAMPAIGN Attachment 2 W hat makes a city or town healthy? It's about more than nice views, clean surroundings and a busy economy. Healthy cities offer environments that give residents plenty of opportunities to be physically active and eat healthy foods . Bike lanes, recreation centers, farmers · markets -these are the kind of 21st century resources that make towns vital and attractive to both home buyers and businesses. People want to work and live in a place that mal<es it easy to live well. HEADED IN THE RIGHT DIRECTID The HEAL (Healthy Eating Active Living) Cities & Towns Campaign of Colorado is a partnership between Live Well Colorado and the Colorado Mumcipol League (CML) The campaign provides training and technical assistance to help city officials adopt policies that improve access to physical activity and healthy food. At Live Well Colorado. we know that supporting healthy choices is essential to addressing the obesity epidemic among Colorado"s children and adults. We're confident we con make great headway by partnering with municipal officials to make this happen. THE INTERSECTION Of QUALIIY ~ UFE As a civic leader. you con and do make meaningful differences in people's lives. One way to effect change is by developing and implementing policies that help res1dents toke steps toward healthier. more active living. Our HEAL Cities & Towns Campaign makes it all so easy First. joining is free . And second. our knowledgeable. helpful staff provides assistance in crafting these policies. shoring the workload. Choose your goals. and together we con help lift the quality of your residents" lives. GET MO 'VIHG ON A SMART INVEST E l Healthier communities lead to healthier people -the some people who work for your local businesses or as municipal employees. So. it makes bottom-line sense to become a HEAL City or Town. It helps prevent and reduce obesity and related conditions. cut down on lost productivity and curb health core costs . Better yet. your healthy city makes the top of the list when business leaders and residents ore deciding where to relocate . Joining the Campaign is a smart. long-term investment. JUSJ THE MOME TUM YOU NEED Joining the Campaign is free and easy Our staff assists in drafting a resolution. which outlines the focus of your policy oreo(s). Once the resolution is formally adopted. your town becomes a member of the Campaign. You then hove access to our free support and training. helping turn your policy goals into reality JOIN THE HEAL CITIES & TOWNS CAMPAIGN LIVEWELLCOLORADO.ORG/HEALCAMPAIGN • Fifty-eight percent of adults and nearly a quarter of children in Colorado are overweight or obesei • The current adult obesity rate of 20.9 percent, which makes us the "leanest" state today. would have made us the "fattest" state in 1995." • Colorado spent $1.637 billion treating diseases and conditions related to obesity in 2009.iii • If Colorado's adult obesity rate returned to 1996 levels, Colorado employers and employees could save an estimated $228.9 million annually in health care costsi• BehaVIoral Risk Factor Surveillance System. Centers lor Disease Control and Prevenllan. 2010 The 2012 Colorado Health Repon Cord. The Colorado Health Fbundallon. 2013 Obesity Trends. Centers lor Disease Control and Prevention. 2012. Trogdon. .ro.. Finkelllem EA l'llagan. CW Cohen. JW. (2012) Slate-and Payer Spealic Estimates ol Annual Medical Expenditures Attributable to Obesity ObeSity. 10 214·220 Keepu19 Colorado Competitive Roadmap to a Heallhiet More Producttve Workforce (Supplement to the 2012 Colorado Health Repon Card~ The Colorado Heahh FbundatiOil. 2013. UMPAI IGN POILICY .AREAS Policies concerning land use, planning, zoning, infrastructure develop- ment, etc. CAMPAIG ;N LEVELS Policies regard ing farmers ' markets , urban agricu lture , ways to attract healthy food vendors and more WORKP.lACE Policies that increase opportun ities for ph ysical activit y and hea lth y eating for mun icipal employees Our goal is to help y ou build a super h ealthy city But w e also recognize that each to wn moves at its own pace. That's w hy w e've developed four graduated categories of HEAL Cities & Towns. As y ou w ork with us to achieve each new lev el. w e offer additional rec- ognition through the use of the HEAL logo for y our w ebsite, press releases and more. We provide the resources. expertise and inspiration. and y ou sustain the momentum to reach th e high est lev el of h ealthy eating and activ e Jiving for y our city Eager Cities & Towns join the Campaign b y adopting a HEAl Cities & Towns Campaign Resolution, expressing the intent to work with us on t ~~f~~~~h?~:~:::;~~;:~~::::~~~~~~~ our Campaign by submitting this policy as w ell as adopting a re solution ... Jm. :;;;:;;~~::·;::~~";;~~;~~;~H;;:.;L~h: .... Fit Cities & Towns are those that l1ave adopted a pohcy in each of our three ......... J ............... ~.~~~i~~.~.~~li~~--~r~-~~-~-~~~j-~~~~~?.~~~ .. ?.~~~~-i-~~-· ..................................................... .. .J; Elite Cities & Towns have adopted the three policies described in our Fit category plus two additional policies , bringing the total to fi ve policies. TAIKE IRE HIGH ROAD JO HEAlTH The HEAL C ities & Towns Campaign is free . W ith technical assis tance from our experts. it's time effi cient. You also gain th e satisfaction of helping your fellow residents improv e th eir health. Plus. b y boosting th e ov erall appeal o f your city or town in th e eyes o f prospective new businesses and residents. it's a smart economic development mov e. Why not get sta rted today? Join y our colleagues all across Colorado in th e HEAL Cities & Towns Campaign. Contact Jullie George, H!EAL Cities & Towns Campaign Director, at juliegeo:rge@livewellloo omdoJO:rg or 720.353.4120 x217 Vtisit LiveWellCo orado.org/HEALCmnpaign for more details. • Technical assistance on policy work • Branding components including use of Campaign logo • Media relations assistance • Recognition at CML regional meetings and various CML events • Plaque to display in your municipal building • Recognition in quarterly newsletter ,.. MUNICIPALITIES THAT JOINED IN 2013: Aurora Leadville Bennett Littleton Brush Manitou Springs Buena VJ.Sta Milliken Commerce City Oak Creek Cortez Salida Denver Steamboat Frederick Thornton Lamar A HEALTHY PARTNERSHIP A partnership between Live Well Colorado and the Colorado Municipal League. the HEAL Cities & Towns Campaign is funded through a grant from the Colorado Deportment of Public Health and Environment's Cancer. Cardiovascular Disease and Pulmonary Disease Grant Program and supported by Kaiser Permanente. ABOUT COLORADO MUNICIPAL lEAGUE (CMU I I The Colorado Municipal League (CML) is a nonprofit. nonpor-CML tisan organization that has served and represented Colorado's 1 i!•i!!E!f§lfl**l iF c!IJes and towns smce 1923. Currently 265 of Colorados 271 ,.._,_____ municipalities ore members of CML and benefit from advocacy information and training services. CML's mission is twofold: to represent cities and towns collectively in matters before the state and federal government. and to provide a wide range of information services to assist municipal officials m managing their governments. ABOUT LIVEWELL COLORADO Live Well Colorado is a nonprofit organization committed to preventing and reducing obesity in Colorado by promoting healthy eating and active living. Working in partner- ship with obesity prevention efforts across the state. Live Well Colorado aims to provide every Coloradan with access to healthy foods and opportunities for physical acllvity in the places they live. work. Jearn and play Live Well Colorado was estabhshed in 2009 through generous funding by its strategic partners and funders. the Colorado Health Foundation and Kaiser Permanente. and in partnership with the Colorado Department of Public Health and Environment. ,,~ .. , .... LiveWelr COLORADO CONTACT US TODAY TO BECOME A HEAL CITY OR TOWN. Julie George. HEAL Cities & Towns Camp01gn Director 720.353.4120 x217 · juliegeorge@livewellcolorado.org LiveWell.ColoradOJorgiHEALCompaign 0 0 LiveWeiiColo livewellco livewellco LiveWeiiColorado LIVEWELL COLORADO IS A NONPROFIT ORGANIZATION COMMITTED TO REDUCING OBESITY IN COLORADO BY PROMOTING HEALTHY EATING AND ACTIVE LIVING . Q2013 COPYRIGHT LIVEWELL COLORADO. ALL RIGHTS RESERVED . 0 ISO co I ITTEE The 10-member Advisory Comrruttee provides valuable leadership. feedback and gwdonce to the Campaign The Committee lends the Campaign the mu- nicipal InSider's view and champions the role of municipalities in promoting HEAL CHARLES BAYLEY* Mayor Pro Tern. Bennett. CO MIKE BRAATEN Deputy City Manager Littleton. CO RENE BULLOCK Mayor Pro Tern. Commerce City. CO PAMELA GOULD Council Member Golden. CO SHANE HALE City Manager. Cortez. CO NIKKI KNOEBEL Mayor Oak Creek CO JAN MARTIN* Council Member Colorado Springs. CO NICOLE NICOLETI'A Council Member Manitou Springs. CO VICKY QUINLIN Council Member Brush. CO HEIDI WILLIAMS Mayor Thornton. CO •colorado Municipal League executive board member Lost updated February 2014 ,~ .. , ... LiveWe ll Colorad o HEAL CITIES & TOWNS CAMPAIGN HEAL Cities & Towns Campaign Participation as of May 13, 2014 Cities and towns that have joined 1. Arvada 2 . Aurorab . c, d 3. Bennetta 4. Brusha 5. Buena Vistab 6 . Commerce Citya .b, c 7 . Corteza .b, c 8. Denverb · c 9. Durangob , c 10 . Frederick 11 . Goldena , c 12. La Juntac 13. Lakewood 14. Lamarb · c 15. Leadvilleb 16. Littletona 17. Manitou Springsa 18. Millikend 19 . Oak Creeka,b 20 . Salidab 21 . Steamboat Springsb 22 . Thorntona ,b a -designates city/town represented on Advisory Committee b-designates city/town located within a LiveWell Community c -designates city/town on target list based on percent liv ing in poverty d -designates city/town that is a Walk and Wheel grant recipient Cjtjes and towns in the pjpeljne 1. Colorado Springsa ,b, c, d 2 . Fort Collinsb . c. d 3. Frisco 4 . Greeleyc. d 5. lgnaciob 6 . Lafayetted 7. Lone Treed 8. Northglennc 9. Puebloc, d 10 . Sheridan c 11. Yuma 12. Westminsterb 13. Wheat Ridgeb , c Attachment 3 A partnership between LiveWell Colorado and the Colorado Municipal League, the HEAL Cities and Towns Campaign is funded through a grant from the Colorado Department of Public Health and Environment's Cancer, Cardiovascular Disease and Pulmonary Disease Grant Program and supported by Kaiser Permanente . ,,~ ~, ... LiveWell June 2, 2014 The Honorable Mayor Joyce Jay Mr. Patrick Goff, City Manager Mrs. Joyce Manwaring, Director of Parks and Recreation Councilwoman Wooden and All Members of City Council City of Wheat Ridge 7500 West 29th Avenue Wheat Ridge, CO 80033 Dear Mayor Jay, Mr. Goff, Mrs . Manwaring and Members of Council : Thank you for your continued support of healthy commun ity efforts in Wheat Ridge. Preparing for a sustainable transition of this work as the nine-year LiveWell Colorado Community Investment funds sunset has served as an opportunity to recognize the impressive body of planning documents, community initiatives, coalition strategies and stakeholder engagement the city has undertaken during that time . A partial list of these accomplishments is detailed in the Wheat Ridge HEAL Policy Assessment provided by Jefferson County Public Health in 2014. Today, positive impacts on health, wellness and economic vitality in Wheat Ridge are anchored both in policy and in the emerging culture of leadership that is committed to forging opportunities so people of all ages, abilities and incomes can benefit from access to healthy lifestyle choices. The decision to pursue LiveWell Colorado's HEAL Cities and Towns Campaign designation is a natural next step for Wheat Ridge. Participation in this state-wide initiative will support the existing momentum in Wheat Ridge, but momentum alone won't keep us moving forward; healthy community champions are necessary to continually identify opportunities and to procure resources to craft policies, implement initiatives and collaborate with local, regional and national partners. The HEAL Cities and Towns Campaign connects health champions with the information, data and partnerships needed to continue investing in a community where the healthy choice is indeed the easy choice. Drafting and passing a robust resolution provides the framework for Wheat Ridge leaders to continue designing active communities, motivating healthy workplaces and improving access to healthy foods . The importance of HEAL work is reflected in recent grant funding in Colorado. The Colorado Health Foundation recently released a $4.5M grants p r ogram called "Healthy Places " to support the development of healthy communities and Kaiser Permanente is currently granting $865,000 "Walk and Wheel " to communities to design safer, healthier and more accessible transportation options. Being an engaged participant in a coordinated state-wide initiative, such as HEAL Cities and Towns, will inform Wheat Ridge of these opportunities and provide technical assistance to pursue funding options. Elected leaders and city staff support for healthy eating and active living through goals, priorities, pol icies and personal practice benefits everyone . I 've walked with Mayor Jay and Councilwoman Wooden and enjoyed a bike ride with Scott Brink along Pierce Street.I've even collected eggs with Councilman Pond. These experiences along with the high level of engagement in the Active Transportation Advisory Team demonstrate that the city has the people and the assets to continue thriving as a healthy, vibrant and active community. Thank you for your interest in LiveWell Colorado's HEAL Cities and Towns Campaign . Best, ~~~..U:- Rachel Hultin LiveWell Wheat Ridge Transition Coordinator Attachment 4 June 2, 2014 The Honorable Joyce Jay, Mayor City of Wheat Ridge 7500 West 29th Avenue Wheat Ridge, Colorado 80033 Dear Mayor Jay: Jefferson County Public Health (JCPH) commends the City of Wheat Ridge for the careful study of the LiveWell Colorado Healthy Eating Active Living (HEAL) Cities & Towns Resolution. Participation in the campaign would continue the city's history of supporting policies, programs, and partnerships that ensure residents of all ages and income live and work in environments that support health and social well -being . In the past decade, the City of Wheat Ridge has adopted a myriad of policies to support land use and transportation decisions that increase opportunities for physical activity and access to local food . These include Envision Wheat Ridge, the Bicycle Pedestrian Master Plan, the 38th Avenue Corridor Plan, and mixed -use and urban agriculture zoning ordinances. The city has leveraged millions of dollars to create safe places for children and adults to recreate in parks and play spaces, has created valuable multimodal connections to foster a more "walkable and bikable" street network, and has invested in making transit safer and more accessible for all ages and income . Additionally, the city has supported numerous programs to promote health , including Live Local Harvest and Live Local Active, Silver Sneakers, and activit ies at the Wheat Ridge Recreat ion Center. Currently, JCPH and partners are engaged in creating the Jefferson County Community Health Improvement Plan - Healthy People Healthy Places . Our Community Health Asse ssmen t, conducted in May 2013, shows a con siderable increase in obesity and certain chron ic diseases in the residents of Jefferson County . JCPH believes local governments are uniquely positioned to implement innovative and sustainable solut ions that support civic, social and work environments that increase access to healthy, safe and affordable food and opportunities for physical activity. Wheat Ridge has emerged as a leader by connecting this healthy community work to concurrent efforts to increase community value and support an economically thriving and sustainable Wheat Ridge . Jefferson County Public Health is committed to Wheat Ridge 's efforts to support healthy, safe, sustainable and thriving multigenerational communities. As you address specific policies , goals and targets , we would like to aid you in your efforts by providing health data and technical assistance , and by showcasing your accomplishments . Our partnership, since the inception of the LiveWell Wheat Ridge Coalition in 2006, is long-standing and w i ll cont i nue into the future through our involvement on the Wheat Ridge Active Transportation Advisory Team (ATAT), promotion of grant opportunities , and sharing of lessons learned across the region. We thank the City of Wheat Ridge for serving as a model community in the region and state on HEAL policy issues . Sincerely, Mark B. Johnson , MD, MPH Executive Director, Jefferson County Public Health Attachment 5 Healthy Eating Active Living Policy Assessment City of Wheat Ridge ;J To create, promote and enhance health and vitality through innovation, collaboration and celebration. Jefferson County Public Health Mission Statement Attachment 6 Healthy Eating Active Living Policy Assessment Introduction Obesity and chronic disease rates continue to rise throughout the country and communities are beginning to understand the significance of land use policy and community design as important tools that can help foster healthier and more active communities. Over time, policies that regulate zoning codes, subdivisions, and transportation projects establish the form of the built environment of a community. This is significant, because it determines how people use them and how their health is impacted. Addressing the health and the physical form of the community can begin at the comprehensive plan and other land use and transportation plans. Incorporating health goals into community plans provides a foundation to ensure health considerations can be included into planning and development processes at various levels and scales. This will result in positive health outcomes in all levels of the community and is one of the best ways to help build healthy activities into our everyday lives. In the spring of 2013, Jefferson County Public Health conducted an assessment of specific land use policies and how they can support health within the majority of its jurisdictions to address the built environment and health in communities across the county. The assessment was conducted to identify policies and regulations that support healthy eating and active living (HEAL) initiatives for the establishment of a baseline understanding of adopted policies. Why Focus on Healthy fating and Active Living Healthy eating and active living goals specifically support community efforts for routine, safe, and attractive opportunities for physical activity and equitable access to healthier food . The built environment can enable HEAL goals through the incorporation of sidewalks, compact development, transit options, and healthier food options within proximity to where people reside. Adopting land use policies and regulations that support HEAL goals and changes to physical infrastructure, encourages the built environment to change in ways that will foster health and well-being resulting in healthier and safer communities. Healthy Eating Active living Policy Assessment, July 2013 City of Wheat Ridge Jefferson County Public Health (JCPH) hired a professional urban planner to develop the initial assessment of adopted Healthy Eating Active Living policies for the majority of its member jurisdictions. The primary method was a broad review of existing policies within comprehensive plans, transportation plans, zoning regulations, and any other relevant HEAL-related community plans. This review was centered around identifying and documenting existing policies that provide community benefits within the three HEAL-supportive focus areas below: Healthy Food Access Routine access to healthy foods, such as fresh fruits and vegetables by grocery stores, urban agriculture, community gardens, and farmers markets. Active and Public Transportation Walking, bicycling, and utilizing public transit throughout a community in a safe, comfortable, and convenient manner. Providing community connectivity for all users and abilities through sidewalks, trails, complete street strategies, and bicycle routes. Community Design and Land Use A cohesive mix of land uses within neighborhoods that supports walkability. Architectural design features throughout the community that include human scaled building facades, landscaping, streetscapes, lighting, benches, street trees, and shade structures. As part of this assessment, specific HEAL-supportive criteria were developed to help identify key language, whether it be, goals, policies or definitions and document their source. The criteria were included under each focus area within the HEAL Scorecard (page 13), which is a compilation of the number of adopted goals or polices within the community. JCPH recognizes that an additional assessment may be necessary to have a more thorough understanding of all HEAL-related activities within its member jurisdictions. This assessment serves as a baseline, to provide a better understanding and become more informed of the numerous and successful HEAL-related planning efforts that are underway within our member jurisdictions throughout Jefferson County. Strategies are are provided at the end of the report on how this information can be utilized to move forward with HEAL policies and practices. Healthy Eating Active living Policy Assessment • City of Wheat Ridge El Active and Public Transportation Policies • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ridge Section/page: 4-Economy and Land Use (page 45) location I link: http:/ /www.ci. wheatridge .co . us/Docu mentCenter /Home/View /17 49 Criteria: 3.a.; 2.d. Text from document: ELU 6.2-Town Center Development In collaboration with economic development partners and other organizations, the City will guide the development of a mixed-use Town Center, located along Wadsworth between 38th and 44th Avenues . • C. Provide multi -modal transportation connections and options to activity centers (especially bicycle and pedestrian connections); • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ridge Section/page: 7-Transportation (page 79) location I link: http:/ /www.ci.wheatridge.co.us/DocumentCenter/Home/View/1749 Criteria: 2.c.; 2.d. Text from document: T 1.3-Complete Streets The City will coordinate with Colorado Department of Transportation (COOT) to establish roadway design criteria that ensure safe, attractive, and comfortable access and travel for all users {also commonly referred to as "complete streets"). • B. Review and revise development regulations to require new development to construct or enhance segments of pedestrian and bicycle systems; • C. Establish and require level of service standards for all travel modes. • D. Complete the Implementation Plan (Phase 2) of the Bike and Pedestrian Route Master Plan . Healthy Eating Active living Policy Assessment July, 2013 City of Wheat Ridge Healthy Eating Active Living Policy Assessment • City of Wheat Ridge EJ Active and Public Transportation Policies • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ridge Section/page: 7-Transportation (page 80) Location I Link: http:/ /www.ci.wheatridge.co.us/DocumentCenter/Home/View/1749 Criteria: 2.d. Text from document: T 2.1-Multi-Modal Connections The City will coordinate with regional communities and transportation organizations to identify and create multi-modal connections. • A. Establish bus to serve future commuter rail stops and activity centers (with RTD and other regional transportation organizations); • B. Identify necessary pedestrian, bicycle, and trail connections and develop improvement strategies and funding mechanisms (with Jefferson County, COOT, DRCOG, Arvada, Lakewood, Golden, Denver, and other regional transportation organizations). • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ridge Section/page: 7-Transportation (page 81) Location I Link: http:/ /www.ci.wheatridge.co.us/DocumentCenter/Home/View/1749 Criteria: 2.b.; 2.d. Text from document: T 3.3-Commuter Rail Connections The City, in coordination with RTD and other regional communities, will connect future commuter rail with other transportation modes. • A. Secure funding and implement key bicycle and pedestrian improvements shown on the Structure Plan and Bicycle and Pedestrian Route Master Plan; • B. Coordinate with RTD for bus service to Transit Station Area and other community activity centers. Healthy Eating Active Living Policy Assessment July, 2013 City of Wheat Ridge Healthy Eating Active Living Policy Assessment • City of Wheat Ridge El Active and Public Transportation Policies • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ri dge Section/page: 7 -Transportation (page 82) location I link: http:/ /www.ci. wheatridge .co . us/DocumentCenter /Home/View /17 49 Criteria: 2.a.; 2.c.; 2.d . Text from document: T 3.4-Priority Pedestrian and Bicycle The City, in conjunction with private developers, will work to prioritize and improve necessary pedestrian and bicycle facilities shown on the Transportation Structure Plan and Bicycle and Pedestrian Route Master Plan . • A. Review and update development standards to require development to maintain, construct, and/or enhance segments of pedestrian and bicycle facilities; • B. Identify deficiencies and improve safety of key at-grade crossings; • C. Collaborate with regional transporation organizations and other groups such as Livewell Colorado to identify funding for key bicycle and pedestrian improvements; • D. Establish north/south bicycle routes and crossings . • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ridge Section/page: 7 -Transportation (page 82) location I link: http:/ /www.ci.wheatridge.co.us/DocumentCenter/Home/View /1749 Criteria: 2.b. Text from document: T 3 .5-Increase Mobility The City w i ll work with reg ional transportation organizations to increase mobility for the students and the aging senior population. • A. Provide convenient and accessible transit stops at schools, senior facilities, hospital, and community activity centers; • B. Partner with schools, Senior Center, Senior Resource Center, and other groups to develop safe routes and crossings. Healthy Eating Active Living Policy Assessment • City of Wheat Ridge El Active and Public Transportation Policies • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ridge Section/page: 7 -Transportation (page 83) Location I Link: http:/ /www.ci.wheatridge.co .us/DocumentCenter/Home/View/1749 Criteria : 2.d.; 3.a . Text from document: T 4.1-Land Use and Transportation Relationship The City will stress the connected relationship between future land use and transportation, and will decrease dependence on the personal automobile with coordinated land use and transportation planning. • A. Improve pedestrian and bicycle connections between neighborhoods and activity centers and corridors to reduce reliance on the automob i le for short trips; • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ridge Section/page: 8 -Community Services (page 88) Location I Link: http:/ /www.ci.wheatridge .co.us/DocumentCenter/Home/View/1749 Criteria: 2.c .; 2.d. Text from document: CS 2.1 -Parks, Recreation and Open Space The City, in coordination with Jefferson County, Jefferson County Schools, and other organizations will continue to maintain and enhance parks, recreation, and open space offerings and facilities. • B. Improve connections and visibility of the parks and the trail system in targeted areas identified on the Transportation Structure Plan; • Document: Wheat Ridge Comprehens ive Plan -Envision Wheat Ridge Section/page: 9 -Sustainable Future (page 100) Location I Link: http:/ /www.ci.wheatridge.co .us/DocumentCenter/Home/View/1749 Criteria: 2.b. Text from document: SF 4.1-Physical Activity The City w i ll continue to work with the existing Live Well Wheat Ridge program, Jefferson County Public Schools, and other partners to promote physical activity and increase recreational opportunities. Healthy Eating Active living Policy Assessment July, 2013 City of Wheat Ridge Healthy Eating Active Living Policy Assessment • City of Wheat Ridge El Active and Public Transportation Policies • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ridge Section/page: 9 -Sustainable Future (page 100) location I link: http:/ /www.ci.wheatridge.co .us/DocumentCenter/Home/View/1749 Criteria: 2.b.; 2.c.; 2.d.; 3.a. Text from document: SF 4.1-Physical Activity The City will continue to work with the existing Live Well Wheat Ridge program, Jefferson County Public Schools, and other partners to promote physical activity and increase recreational opportunities. • B. Identify and reduce barriers for active lifestyles (such as enhancing pedestrian connectivity and routes); • C. Coordinate with health organizations to utilize resource tools such as Health Impact Assessments (HIA) or any other relevant tools and processes to evaluate key development proposals and their health impacts; • D. Establish and promote Safe Routes to School; • E. Continue and expand neighborhood Walk and Watch program; • F. Develop pedestrian and bicycle connections between neighborhoods and existing and proposed community activity centers and employment opportunities; Healthy Eating Active Living Policy Assessment • City of Wheat Ridge ~ Community Design and Land Use Policies • Document: Wheat Ridge Comprehensive Plan-Envision Wheat Ridge Section/page: 4-Economy and Land Use (page 44) Location I Link: http:/ /www.ci.wheatridge.co.us/DocumentCenter/Home/View/1749 Criteria: 3.a.; 3.c. Text from document: ELU 5.2 -High Quality Redevelopment The City will require high quality urban design for all future infill and redevelopment, in order to ensure compatibility with surrounding neighborhoods, and to improve the overall appearance of the community's primary corridors and activity centers. • B. Develop a new mixed-use zoning district to assure high-quality mixed-use development; • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ridge Section/page: 4-Economy and Land Use (page 45) location I Link: http:/ /www.ci.wheatridge.co. us/Docu mentCenter /Home/View /17 49 Criteria: 2.d.; 3.a. Text from document: ELU 6.1-Community Activity Centers The City will guide development and redevelopment to occur in planned activity centers. A range of existing and proposed activity centers along major corridors will discourage strip commercial development by concentrating a mix of uses to serve as neighborhood and community destinations. • C. Encourage a mix of uses in activity centers (including multi-family residential and senior housing where appropriate); • D. Provide multi-modal transportation connections and options to activity centers (especially bicycle and pedestrian connections); Healthy Eating Active Living Policy Assessment July, 2013 City of Wheat Ridge Healthy Eating Active Living Policy Assessment • City of Wheat Ridge C!!l Community Design and Land Use Policies • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ridge Section/page: 6 -Community Character and Design Location I Link: http:/ /www.ci.wheatridge .co .us/DocumentCenter/Home/View/1749 Criteria: 3.c .; 3.d. Text from document: CC 1.2 -Corridor Image The City will work with private developers, economic development partners, Colorado Department of Transportation and other organizations to enhance the image of the city's primary corridors (as identified on the Structure Plan). • A. Develop a corridor design plan to differentiate primary corridors with attractively landscaped parkways and areas, unique architecture and streetscape improvements (such as the future 38th Avenue Main Street Corridor); • Document: Wheat Ridge Comprehensive Plan -Envision Wheat Ridge Section/page: 7 -Transportation (page 83) Location I Link: http:/ /www.ci.wheatridge .co. us/Docu mentCenter /Home/View /17 49 Criteria: 2.a .; 3.a. Text from document: T 4.2 -Transit-Supportive Development The City will emphasize transit-supportive development patterns i n major transit corridors to promote and increase transit use . • A. Partner with private developers to incorporate transit into the design and function of future mixed -use activity centers (such as the future transit station area, Crossing at Clear Creek site, and Kipling civic area); • C. Revise development regulations to require installation and maintenance of pedestrian and bicycle facilities with new development. Healthy Eating Active living Policy Assessment July, 2013 City of Wheat Ridge The City of Wheat Ridge has made significant strides to improve the health of its residents through land use and transportation plans and infrastructure improvements, such as bike path improvements along Wadsworth Blvd, 38th Ave, and other planning initiatives. Additionally, their collaboration with LiveWell Wheat Ridge has helped raise awareness about the health and economic benefits of an active and livable community. Below are some exemplary examples that demonstrate this commitment to health, well-being, and fostering a strong sense of community. Projects and Plans Contributing to Active Living • Bike path along Wadsworth Boulevard • Park planning project at 44th Avenue and Kendall • The Bicycle and Pedestrian Master Plan • Adoption of mixed-use zoning districts (ordinance 1471) 38th Avenue Corridor Plan and Road Diet Seating area that extends into right-of-way along 38th Avenue Planters along 38th Avenue The City of Wheat Ridge has identified 38th Avenue as its "main street" and is actively working to transform this corridor into a vibrant, pedestrian friendly, and mixed-use destination. The adoption of the 38th Avenue Corridor Plan was a significant policy step that will help lead the transformation of this corridor. Currently changes have taken place along the corridor that are making it safer, more attractive, and walkable: • Road diet: removed a automobile travel lane in each direction, added a continuous left turn lane and created room for bicycle lanes • Protected and landscaped seating areas that extend into the right-of-way • Back-in angle parking • Addition of bike lanes Urban Agriculture Zoning Ordinance 1491 The adoption of the urban agriculture zoning ordinance has removed barriers to the production of healthy, and local food. Also, this regulatory change provides a unique economic development opportunity that is tied to the agricultural history of the community. Healthy Eating Active Living Policy Assessment July, 2013 City of Wheat Ridge ~~~~ .... r City of !P("WheatRi._dge ~PUBLIC WORKS j+em L. Memorandum TO: Patrick Goff, City Manager ~ FROM: Scott Brink, Director of Public Works DATE: May 22 , 2014 (for June 2 , 2014 Study Session) SUBJECT: Proposed Pierce Street Bicycle Improvements Update ISSUE: On February I 0, 2014 , the City Council directed staff to engage in a public process and commence preliminary design for bicycle improvements on Pierce Street between 26th A venue and 48th Avenue. Since then , staff conducted informational public meetings on March 12 and May 7 , and provided an update to Council at the April 7 , 2014 Study Session. Following in this memorandum are updates on the 2"d public meeting, estimated costs for different pavement striping alternatives , and recommendations for moving forward with the project. PRIOR ACTION: Several years ago , the City of Wheat Ridge and the greater Wheat Ridge community began the proces s of addressing long-tenn , multi-modal transportation needs , including improved pedestrian and bicycle accommodations and options throughout the City. Through an extensive public process with Envision Wheat Ridge , multiple partners and stakeholders were engaged , including the City of Wheat Ridge , LiveWell Wheat Ridge, the Jefferson County Public Health and Transportation Departments , residents , businesses, and additional stakeholders in the community. The public process eventually led to adoption of the Envision Wheat Ridge Comprehensive Plan in 2009 , and the Wheat Ridge Bicycle and Pedestrian Master Plan in 2011. The Bicycle and Pedestrian Master Plan serves as a guide for the long-term planning of bicycle and pedestiian improvements, including improvements within identified bicycle transportation corridors . The plan also considers links to destinations such as schools , parks , businesses , and connections to other bicycle corridors and/or facilities in neighboring communities. The City essentially lacks adequate north-south bicycle transportation corridors across the length of the City, and higher traffic corridors such as Wadsworth Boulevard and Kipling Street require significant longer-term capital investments . However, Pierce Street has been identified as a significant north-south segment with more feasible opportunities to explore and establish improvements. More specifically, Pierce Street essentially serves as a significant connection between the Clear Creek Regional Trail on the north end of the City, and the City of Lakewood on the south end , where Pierce Street is presently signed and striped for bicycles. Pierce Street Bicycle Improvements June 2 , 2014 Page 2 Pierce Street from 26th A venue to 48th A venue is identified in the master plan as a segment for future bicycle improvements. More specifically, the master plan identifies this segment for future bike lanes . As a result, City Council last fall designated $63 ,000 in the 2014 Capital Improvement budget to invest in bicycle-related improvements for this segment. Subsequently, staff and partners in the community began a preliminary assessment of Pierce Street from 26th A venue to 48th A venue to determine feasible options for providing bicycle accommodations for the street in its existing state. The assessment reviewed on-road facility treatment alternatives and worked to identify technical issues and advantages and disadvantages of each alternative. BACKGROUND: Recent Discussions and Preliminary Analysis Pierce Street is designated as a local collector street under the City 's comprehensive plan and varies in width and structure over its entire distance between 26th A venue and 48th A venue. Portions of the roadway have curb and gutter while other segments do not , or have gravel or no shoulders. On-street parking is also allowed over the entire length of the roadway and parking is generally utilized intennittently over the entire distance. As a result , defining a consistent treatment over the entire length of Pierce Street from 26th to 48th would be difficult and may vary, depending upon the desired treatment and the willingness to maintain existing on-street parking. On February 10 , staff presented possible options to City Council for on-road bicycle facilities on Pierce Street as follows: 1. Signs Only: Provides bike route or way-finding signs only 2. Dedicated Bicycle Lane: Bicycle lanes providing a dedicated space for bicycles (generally 4-6 feet wide 3. Shoulder (Shared Bicycle and Parking Space): A shoulder stripe delineating a space for parked vehicles but also providing a separate space for bicycles when parked cars are not present. This treatment is cun·ently in place on Pierce Street south of 32 11 d A venue. 4. Shared Travel Lane Treatment-Sharrows: Sharrows essentially designate the travel lane as a shared-use facility by applying Sharrows pavement marking and signs identifying the shared use. An informational public meeting was held on March 12 ,2014. The meeting was well attended with more than 40 people in attendance. Comments from the public were varied and mixed . Some residents expressed concerns with the possibility oflosing their parking and questioned the need for the project altogether. Other residents commented that the project and dedicated bicycle lanes are much needed , not only for existing users , but for potentially increased usage . They felt that the improvements would result in increased bicycle usage by cyclists who may currently be hesitant to ride on Pierce Street due to safety concerns . Subsequently, an update was provided to Council on April 7 , including a general outline of the alternatives available and the pros and cons of dedicated bike lanes vs. shared use lanes (parking and bicycles). Pierce Street Bicycle Improvements June 2 , 2014 Page4 As previously mentioned , $63 ,000 has been dedicated in the 2014 budget for bicycle improvements to Pierce Street. At the time of the budget designation (last fall) ballpark estimates ranged from $20,000 for signs only to $125 ,000 for dedicated bicycle lanes . RECOMMENDATIONS: I . Staff will address any questions regarding the inforn1ation in this report or provide additional information if needed. 2. City Council will select a preferred alternative. Staff intends to award a contract for approval for the 2014 Pavement Management (asphalt overlay) project at the June 9111 City Council meeting. This contract would also include bicycle improvements for Pierce Street, structured in accordance with the City Council's preferred alternative. It is anticipated construction would begin in July or August of this year. ATTACHMENTS: l . Exhibit A -Bike Lanes 2. Exhibit B -Parking Analysis Map 3 . Exhibit C -Shared Bike/Parking Lanes Pierce Street Bicycle Improvements June 2 , 2014 Page 3 A second informational meeting was held on May 7 , 2014. Fewer citizens attended this meeting, and comments were generally the same (mixed) as received at the March 12 meeting. In addition to presenting some of the same general information provided at the previous meeting, staff also provided more specific design details, including the impact to parking at specific locations under each alternative (dedicated bike lanes vs. shared use lanes). Alternative Designs and Costs Staff has reviewed and evaluated available options in conjunction with recognizing parking needs and physical limitations of the existing street. An exception to the larger discussion is Pierce Street north of 44th A venue. The traffic volumes on this portion of Pierce Street are more typical of a residential street and the use of sharrows only (shared traffic lanes) is considered acceptable. Staff recently received bids for the 2014 pavement management (overlay) project. As pa11 of the bid package, a bid alternative for the proposed Pierce Street bike lanes was requested , which included unit prices for striping and pavement markings. As a result, staff is able to provide more refined estimates and costs for the different Pierce Street alternatives. Staffs intent is to award a contract for the paving project at the June 9th City Council meeting. The contract award would include pavement markings and signage for Pierce Street in accordance with Council 's selection of an alternative . The following alternatives for Pierce Street from 26th Avenue 011h to 44th Avenue North are presented for consideration: I. Alternative I -Dedicated bicycle lanes on both sides of Pierce Street from 26th to 44th A venues with parking still allowed on at least one side of the street for the entire length , except near major street intersections (Exhibit A). Over half of the segments would also be able to maintain parking on both sides of the street , depending upon the street width and the availability of gravel shoulders (Exhibit B). The bid price for this option is $102 ,628 .29 . 2. Alternative 2 -Shared parking and bicycle lanes for the entire length of Pierce Street from 26th to 44th A venues (Exhibit C) The estimated cost for this option is $60,000. Under each of these alternatives , it is proposed that the existing travel lanes would be narrowed and striped to I 0-foot widths. The narrowing would in effect work to reduce traffic speeds as well as provide additional space for cycling and /or parking. In addition, a "hybrid" alternative is also an option. For example, dedicated bicycle lanes could be installed for the majority of the project with selected areas preserved as shared-use where specific parking needs may be more critical. 8' 8' 8' 6' 6' BIKE 6' BIKE 4' BIKE 6' BIKE 6' BIKE EXHIBIT A BIKE LANES 10' ~ 10' W 26TH AVE TO W 291H AVE 10' 10' W 29TH AVE TO W 34TH AVE 10' 10' W 34TH AVE TO W 38TH AVE 10' 10' W 38TH AVE TO W 41ST AVE 10' 10' W 41ST AVE TO W 44TH AVE 6' BIKE ¥ 8' BIKE 6' BIKE ¥ 8' BIKE 10' BIKE I PARKING 8' T 1 -Bike Lanes 1 -Undecided 1 -No Comment -111112-11-··-11 i Exhibit B -Parking Analysis w 1\.) ~ ~ ' m 11 -Bike Lanes I On-Street Parking Shoulder Parking Shared Parking/Bike ~~-==-======~============ I • ~ m 4 -Keep Parking c ~ ~ -i : I ~. m ~ EXHIBIT C SHARED BIKE I PARKING LANES 8 .5' 8 .5' BIKE/ PARKING 10' 10' BIKE/ PARKING W 26TH AVE TO W 29TH AVE 10' 10' BIKE I PARKING 10' 10' BIKE I PARKING W 29TH AVE TO W 34TH AVE 8.5' 8.5' BIKE I PARKING 10' 10' BIKE I PARKING W 34TH AVE TO W 38TH AVE 10' 10' BIKE I PARKING 10' 10' BIKE I PARKING W 38TH AVE TO W 41ST AVE 12' 12' BIKE I PARKING 10' 10' BIKE I PARKING W 41ST AVE TO W 44TH AVE ~~A~ ... .,. . City of ~Wheat~dge ~OLICE DEPARTMENT Memorandum TO: THROUGH: Mayor Jay and City Council r\l Patrick Goff, City Manager ~ Daniel Brennan, Chief of Police FROM: Joseph Cassa , Division Chief, Support Services Division DATE: May 27 , 2014 (for June 2 Study Session) SUBJECT: 2014 Edward Byme Memorial JAG Grant ISSUE: The Wheat Ridge Police Department received notification that that they are eligible for $15 ,304 in grant funding from the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. JAG funds can be used for state and local initiatives, technical assistance, training, personnel , equipment, supplies , contractual support, information systems for criminal justice, and criminal justice-related research and evaluation activities that will improve or enhance: 0 Law enforcement programs 0 Prosecution and court programs 0 Prevention and education programs 0 Corrections and community corrections progran1s 0 Drug treatment and enforcement programs 0 Planning, evaluation , and technology improvement programs 0 Crime victim and witness programs (other than compensation) Federal funding cannot be used to replace or supplant non-federal funds , which have been appropriated for the same purpose. JAG funds cannot be used directly or indirectly for security enhancements or equipment. There are other prohibited uses as well. The department has identified two priority uses for this funding : 1) SWAT Night Vision Equipment $7,000 The West Metro Swat Team is a combined team , with the membership consisting of operators and negotiators from the Lakewood Police Department and the Wheat Ridge Police Department. The Team has put together an equipment list over the last three years that satisfy almost all of the needs required of a metropolitan tactical team . One of the equipment needs is night vision equipment for a full six-man entry team. Two sets of night vision equipment were purchased with 2013 JAG grant funds , and two sets will be purchased with police department approved 2014 City Budget funds. Staff Report-2014 JAG Grant June 2, 2014 Page 2 2) Boyd's Crossing Project $8,304 The Boyd's Crossing Project is a community oriented policing project designed to decrease crime rates and improve the quality of life in the area of 1-70 and Kipling Street. A Crime Prevention/SAFER Wheat Ridge analysis of this neighborhood area was conducted and resulted in a plan focusing on targeted enforcement, general property cleanup and the fonnation of neighborhood watch groups. The grant request is for $500 to provide supplies for meetings and brochures on crime prevention programs , and approximately $7,804 for 160 hours of overtime for community meetings and directed patrol by officers in marked vehicles and bicycles. The total cost of these items is $ 15 ,304 . RECOMMENDATIONS Staff recommends that City Council accept the 2014 JAG grant funds and approve a supplemental budget appropriation at the June 9 111 Council meeting for the purchase of the above described equipment and supplies , and to approve overtime costs for the Boyd's Crossing Project. JC /jc .... ~"~ .. ~ r City of • --~Wheat&.__dge ~OllCE DEPARTMENT TO: THROUGH: FROM: DATE: SUBJECT: Memorandum Mayor Jay and City Council (\ )\ Patrick Goff, City Manager 1DJ' Daniel Brennan , Chief of Police Wade Hammond , Commander Patrol Operations Division May 28 , 2014 (for June 2 Study Session) East Wheat Ridge Community Policing Project Cleanup Day Beginning in 2009 , the City of Wheat Ridge , the Police Department, WR2020 , and LiveWell Wheat Ridge engaged in a project intended to improve the appearance of property, the safety of its residents and the quality of life in neighborhoods in East Wheat Ridge. This project has focused on the area between Harlan Street and Sheridan Boulevard because of its classic neighborhoods , proximity to the City of Denver and calls for service. The Wheat Ridge Police Department and its partners recognized the importance of strengthening the partnership with the community to reduce crime and prevent neighborhood decline. Additional outcomes include increasing property values , providing healthy living choices , and creating an environment that would attract new and law-abiding citizens to our community. Wheat Ridge 2020 , members of Council District I and the Police Department are hosting a Cleanup Day on June 7 , 2014, in an effort to continue improving the appearance and quality of the neighborhoods in East Wheat Ridge . Eight dumpsters will be located at various locations for the residents to dispose of items, such as old fences and yard debris , which distract from the appearance of the neighborhoods. Area business owners, Wheat Ridge 2020 staff, police officers , community service officers , Wheat Ridge High School Students , volunteers , and police explorers will be available at each site to assist and provide information to the public. Residents and property owners are invited to get involved in the beautification and maintenance of their properties and neighborhoods through this project. Well-maintained properties help reduce crime in neighborhoods, invite new residents and increase property values. A flyer announcing the event is attached for your information. WH /DB ATTACHMENT: 1. Neighborhood Cleanup Day Flyer ~~·, ~ ... City of JP'WlieatRi_dge Attachment 1 East Wheat Ridge Dumpster Site Locations June 7, 2014-from 8:00A.M. until 2:00P.M. Note: Son's of Italy location (#7) please enter from Harlan on the west ~~"~ ... ~ .,. City of • .. ra:WheatRi_dge ~OLICE DEPARTMENT TO: THROUGH: FROM: DATE: SUBJECT: Memorandum Mayor Jay and City Counci ~ Patrick Goff, City ManagerW Daniel Brennan , Chief of Police May 27 ,2014 Regionalized Records Management System Since 2009 , the Jaw enforcement executives in Jefferson County have been meeting on a regular basis to research and discuss opportunities to regionalize certain services that would result in improved service delivery, as well as the potential for cost savings. Recent examples include merging the Wheat Ridge SWAT Team with the Lakewood SWAT Team ; the Lumen Crime Analysis data sharing agreement with Arvada and Lakewood; and the Jefferson County Regional Forensic Crime Laboratory. There have been continuing discussions about regionalizing records management systems (RMS) and 911 Communication Centers. This staff report will update Council on the regionalization efforts concerning RMS. The department currently utilizes a Logisys computer-aided dispatch and a RMS that was purchased in 1999. The purchase price was $650,000. In 2008 , staff identified the eventual need to replace the current computer-aided dispatch and RMS and have a funding mechanism in place for the eventual replacement. The Equipment Replacement Fund was created to set aside funds on an annual basis for the acquisition of high-dollar equipment like a computer-aided dispatch and RMS . In 2010 , staff informed the Citizen Budget Oversight Committee ofthe need to prepare for the expense of a new computer-aided dispatch and RMS in the future. There are currently five different record management systems in Jefferson County. Edgewater and the Golden Police Departments have very old systems that are in desperate need of replacement. The Lakewood and Arvada Police Departments have been informed by their RMS provider that they will soon lose support for their current systems . The Jefferson County Sheriffs Office has an aging system and the Wheat Ridge RMS will soon be 15 years old. For the past two years , members of the Wheat Ridge Police Department have participated with other Jefferson County law enforcement agencies in researching a RMS that would meet each agency 's needs. A diverse group of personnel , including police officers, information technology and records staff evaluated and have now selected a RMS that meets the needs of all the patiicipating agencies. Benefits of this regional records management approach include: Staff Report : Regionalized Records Management System June 2, 2014 Page 2 • Sharing data with all participating agencies when needed • Sharing personnel for technical support • Obtaining a Tier 1 RMS system that would not be accessible to Wheat Ridge PD • The ability to create countywide consistent records that support better crime analysis and identification of crime trends • The ability to create more efficient and consistent countywide workflow processes , including the sharing of reports with the District Attorney's Office • Cost savings for participating agencies The consortium of agencies has selected Niche Technology as the RMS vendor . Niche Records Management System is used by more than 100 ,000 sworn officers in over 100 agencies , including seven of the 25 largest police agencies in the English-speaking world. Niche 's focus is entirely on law enforcement software. The Colorado State Patrol recently purchased Niche Technology for their RMS. Niche Technology has demonstrated a commitment to regionalized , partnership approaches . If the department were to purchase a standalone RMS , the City could anticipate costs in the range of$750,000 to $1 million for a middle to top tier system . With this consortium approach the estimated costs for the Niche Technology RMS is as follows: 2014 Niche Milestone Payment 2015 Milestone Payment, Hardware and System Administrator 2016 Milestone Payment , Hardware and System Administrator 2017 Milestone Payment , Hardware and System Administrator TOTAL $9 ,483.00 $55 ,000.00 $68 ,960.00 $32 ,097.00 $168,540.00 These totals do not include unanticipated technology costs , such as connectivity costs ; however, there are on-going efforts that may address this. The Police Department has been asked to commit to this project and sign a Project Charter. At some point in the near future , an Inter-Governmental Agreement will be brought forward for City Council's approval. In addition to this project, the Police Department continues to work on the regionalization of911 Communication Centers or a regionalized computer-aided dispatch system. A staff report on this effort will be provided to City Council in the near future. DB ATTACHMENT: 1. Jefferson County Regionalized Public Safety and Technology Consortium Project Charter Jefferson County Regionalized Public Safety and Technology Consortium Law Enforcement Records Management System Project Project Charter Project Overview Executive Summary The Law Enforcement agencies in Jefferson County that are part of the consortium currently use five different records management systems . Edgewater and Golden Police Departments are in desperate need of a new RMS . Lakewood and Arvada Police Departments have been informed that their RMS will soon lose support which requires both agencies to purchase a new one . The Jefferson County Sheriff's Office and Wheat Ridge Police Department need to replace their aging RMS 's . Since all six agencies are in need of a new RMS it creates a unique opportunity to identify a single vendor. The advantages of a consortium approach to a single vendor RMS are , but not limited to , the following : • The ability to share information in real time with all agencies in the consortium. • The ability to share human resources for technical support. • The ability to obtain a Tier 1 RMS that otherwise would not be accessible to most of the agencies . • The ability to create countywide consistent records that supports better crime analysis and identification of crime trends . • The ability to create more efficient and consistent countywide workflow processes . Niche Technology is the recommended RMS vendor subject to each agency's governing body approvals . Project Name Jefferson County Regionalized Public Safety and Technology Consortium : Law Enforcement Records Management System Project. Project Architecture Jefferson County Sheriff's Office will host the RMS primary servers/storage. Participating agencies will remotely connect and access the RMS system with their own unique domain . Attachment 1 Project Organization The project will operate with the following organization structure (Appendix A): Executive Sponsors : This group will be comprised of the CEOs (or designates) from each agency in the consortium. They will remove roadblocks, ensure agency commitment to project , resolves pol itical issues . The Executive Sponsors will provide high-level oversight to the project. The Sponsors will monitor progress and results. It will act as the forum for decision making when consortium wide issues need to be resolved such as the modification of business practices or policies and procedures that are directly related to the RMS. Program Manager: The Program Manager has been identified as Scott Hunter, Information Services Director from the Jefferson County Sheriff's Office . He will be responsible for monitoring progress and for setting the project timelines , making adjustments as needed. He will act as the liaison to the Executive Sponsors . He will be responsible for setting meetings for the Sponsors as needed to address consortium wide issues. The Program Manager will be the single point of contact with the RMS vendor unless circumstances dictate otherwise. The Project Managers from each agency will report to the Program Manager. Consortium Advisory Group: This group will serve as advisors to the Executive Sponsors to maintain a consortium focus . This group will form once all the agencies are operational with the system and will replace the Program Manager. Consortium IT Support Team: This group will be responsible for the establishment and maintenance of the infrastructure needed for all agencies to go live using the new RMS . They will also be responsible for the software installation and ensuring that it is operating as designed by the vendor . This group will include IT representatives from each agency as well as Consortium retained SME 's who will assist all agencies with issues related to infrastructure and software maintenance. This team will report to the Program Manager during implementation while working in concert with the project managers and Consortium Implementation Team . Consortium Implementation Team : There will be multiple Consortium Teams that will be comprised of representatives from each agency in the consortium . Their role will be configuration , implementation, training and end user support. They will analyze and develop (or oversee development of) end user reports for the consortium . This group will become the Consortium 's Subject Matter Experts (SME 's) once the implementation is complete . Agency Project Managers : Each Agency will have a Project Manager (PM). The PM will be a temporary position that will be responsible for coordinating all project related issues that are at the agency level. They will work with their agency's system administrator to develop a complete understanding of the RMS and how its agency specific requirements will be implemented . The PM will report to the Program Manager. These members will transition to the Consortium Advisory Group when the group is formed . 2 Project Approach The Consortium Teams mentioned above will be responsible for the configuration , implementation , training , technical support and report writing for all agencies . There will be a Consortium Team Lead that will coordinate and communicate within their team. The justification for this approach is the ability to leverage resources across the consortium and not put the burden on any particular agency/agencies. A phased approach will be taken to target each agency's implementation and allow the Consortium Teams to concentrate on an agency at a time. These Consortium Teams will stay engaged from the implementation of the initial agency through the final agency. The Consortium Teams will report to the Program Manager. The configuration of the system will have two tiers ; one tier is at the Enterprise level which governs how the system will operate for all agencies, the other tier is the Agency level. Each agency w ill have some autonomy to configure the system to meet their agency's needs , but it is the desire for this to be standardized across the consortium , as best it can. This will enable the configuration , training and implementation to be handled by multi-agency consortium teams. This will facilitate the instruction of the RMS within the Regional Training Academy. Desired Outcomes • The Implementation will take up to 24 months for all agencies to go live with the regionalized RMS after the signing of the contract. • The users of the RMS will be able to go live with the system contemporaneous to when they are trained. • The knowledge base of the consortium 's SME 's will be at a high level by the completion of the implementation . • There will be enough SME 's consortium wide to provide 24/7 support for all users on an ongoing basis. • The sharing of IT technical resources will enable the needed support without overburdening any one agency. • Each agency will have a working knowledge of the RMS so that all internal operating issues can be addressed at the local level. • A county wide enterprise configuration can be agreed upon that will enable consistent data gathering for all agencies . Challenges • There will be business practices in one or more of the agencies that will need to change, and change is difficult. • Reporting practices and workflows will change that will impact most users . • Finding a consensus on some issues may prove to be a challenge. • The threat of a member agency having financial difficulty could impact the consortium. • The RMS will be different than what any user has experienced and so there will be a learning curve to understanding it. • Functionality gaps may exist between some of the current RMS 's and the one we will be going to . 3 Assumptions • Executive Sponsors agree on the approach for this project • Technical and Subject Matter Experts from each agency are made available for the implementation of the entire project • Connectivity from each agency to the host site is established • Agreement on the Host Location • Establishing a redundant back up location and to what extent it will duplicate the primary site • Establish and agree on a schedule of agency implementations • Configuration of the software at the enterprise level • Employees are made available for training on the system Stakeholders • All sworn and non-sworn RMS users within the Law Enforcement agencies • IT staffs • Courts , Municipal and County • Prosecutors , Municipal and County • Communications Centers • External data consumers/providers (COPLINK, FBI-CJIS , CCIC , etc .) • Non-Law Enforcement municipal and county agencies Project Milestones One of the foremost priorities of the Program Manager will be to establish a schedule of milestones. Coordinating with the six agency Project Managers in order to anticipate and address impacts to that schedule will maintain a path to overall project progress and success . Communication Plan As in all projects, communication is critical. Below is how communication will be disseminated to all concerned. This plan can be modified as the project is underway to facilitate whatever communication is needed. There will also be a goal to develop a web project portal where calendars, documents and other items can be posted, rather than relying on emailing documents , etc. Typ_e Purpose Owner Audience Frequency Project Achievements , plans for Scott Executive Monthly Status next period , issues Hunter Sponsors , Report Agency PMs , Consortium IT Support Team Project Milestone status , Scott Executive Scheduled Management strategic Hunter Sponsors Regional Meeting recommendations to CEO Executive Sponsors , Meeting 4 top 1 0 risks, management issues Project Team Planning: Scott Agency PMs, Initially, As Meeting Achievements, next Hunter Consortium IT needed period Support, Vendor deliverables/milestones, assignments, issues , risks Issue Management The following process will be used to record and track issues . 1. Issues will be recorded and tracked in Microsoft Word using the issue log template . 2. As issues are identified, the Program Manager will assign the issue to a Consortium Team Lead . 3. Consortium Team Lead will estimate time to completion and work the issue. 4. Program Manager will review and close issues with project team . Issue log example: Issue Issue Responsibility Reporting Open Closed Comments Numbe Description Agency Date Date r Project Scope Below is the application functionality and interfaces that will be implemented for every agency, unless specifically not needed by that agency (In Scope). There is also functionality and interfaces that are Out of Scope for this project. In Scope Application Functionality: • Mobile and desk field reporting . • Records NIBRS reporting • Property and Evidence • Case Management • Animal Control • Warrants Tracking • Crime Analysis • Traffic Accident reporting • Scanning external documents into report • Mug shots • User reports • Data Conversions (Agency driven) 5 Interfaces: • NCIC/CCIC • lntergraph CAD Interface • E-citations interface • Desk reporting interface (ie . Coplogic) • Coplink • Livescan Data extracts: • Numerica • Bair analytics • Juvenile Information System (JIS) • Auto Theft Intelligence Coordination Center (ATICC) Human Resources: • Identification/hiring of two Consortium IT SME 's • Identification and selection of SME 's from each agency • Training methodology for Consortium users Out of Scope • DA Case filing (addressed after all agencies are implemented) • Interface with Municipal/County Courts (addressed after all agencies are implemented) • Integration to other Niche systems "Inter-Niche " (addressed after all agencies are implemented) • CAD consolidation project • Interface to 3 rd party Property and Evidence systems • Regional Crime Lab Information Management System 6 Signatures: Arvada : Chief Don Wick Edgewater: Chief John Hough Golden: Chief Bill Kilpatrick Jefferson County: Sheriff Ted Mink Lakewood : Chief Kevin Paletta Wheat Ridge : Chief Dan Brennan 7 Appendix A Project Organization Chart Executive Project Sponsors Financial Program Consortium 1--.. -.. -Advisory Tracking Manager Group \ I Agency Consortium Consortium Project ··-··-··-··-··-.. -·. Implementation r ··-··-··-··-··-··-··- Managers Team IT Support Team I \ \ I Consortium Consortium Consortium Consortium User Support Training Group Configuration Report Writing Group Group Team I I I Consortium Consortium Sworn Training Civilian Training Team Team 8