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HomeMy WebLinkAbout02/27/2002HOUSING AUTHORITY MEETING February 27, 2002 LOBBY CONFERENCE ROOM 7:00 P.M. A. Call Meeting to Order B. Roll Call C. Approval of the Minutes: December.ll, 2001 D. Officers Reports E. Public Forum F. Unfinished Business G. New Business 1. Award of Bids - 3747 Quail 2. Rezoning of Property at 3747 Quail 3. Authority to Sign for Wheat Ridge Housing Authority H. Other 1. Adjournment - to March 27, 2002 CITY OF WHEAT RIDGE HOUSING AUTHORITY Minutes of Meeting December 11, 2001 1. CALL THE MEETING TO ORDER The meeting was called to order by Vice Chair Mazy Jo Cavarra at 7:00 p.m., December 11, 2001, in the Lobby Conference Room of the Municipal Building, 7500 West 29th Avenue, Wheat Ridge, Colorado. 2. ROLL CALL Authority Members Present: Authority Members Absent: Mary Jo Cavarra Kent Davis Kathryn Fulton Jerry DiTullio (arrived at 7:05 p.m.) Cheryl Brungazdt OthersPresent: Alan White, Planning Director Alan Feinstein, Jefferson County Housing Authority Larry Nelson, Cornerstone Realty Dave Firman, Housing Authority Attorney Eric Maule, C4i Design Bob Olson, The Chronicle 3. APPROVAL OF MINUTES It was moved by Kent Davis and seconded by Kathyryn Fulton to approve the minutes of November 28, 2001. The motion passed unanimously. 4. OFFICERS REPORTS There were no officer reports. 5. PUBLIC FORUM There were none present to address the Authority. 6. UNFINISHED BUSINESS A. 2002 Budget Alan White presented an amended budget for the Wheat Ridge Housing Authority based on comments from the last Authority meeting and discussions with Jim Bills from Vebtra Bank. Following review of the budget, it was moved by Kent Davis and seconded by Mary Jo Cavarra to accept the 2002 Housing Authority Budget as presented. The motion passed 4-0. Housing Authority Page 1 December 11, 2001 NEW BUSINESS A. Update on 3747 Quail - Eric Maule, C4i Design Eric Maule of C4i Design presented the project budget summary as well as azchitectural drawings of the proposed renovations. After thorough review and discussion of proposed renovation costs, the following action was talcen: It was moved by Mary Jo Cavarra and seconded by Kathryn Fulton that the Authority accept the project budget summary dated December 10, 2001 with the following changes: (1) Lot 1 will be deleted and lot 3 will be included; (2) half of the recommended roofing work will be done (two three-unit buildings); (3) cedar fencing, listed in the options, will be included; (4) interior Snishes listed on page 7 of 7, items I, J, K and L(where necessary) will be done at an estimated cost of $3,830.00. The motion passed 4-0. Eric Maule estimated the completion of the plan to occur azound the first of January. B. Naming of Quail Street Property Nominations were taken for naming the Quail Street property. The name "Quail Squaze" was selected. C. Reimbursement to the City Alan White presented a suminary of staff time spent on Housing Authority activities since August and stated the Authority was obligated to pay the City for this tune. The current amount is $1,715.00, but would be higher with Bazbaza Delgadillo's and other staff's time. It was moved by Kent Davis and seconded by Kathryn Fulton to authorize Alan White to pay the City to cover city staff time spent in behalf of the Housing Authority and to do a budget transfer if necessary. The motion passed 4-0. 8. ADJOURNMENT It was moved by Mary Jo Cavarra and seconded by Kathryn Fulton to adjoum the meeting at 8:30 p.m. Jerry DiTullio, Chair Ann Lazzeri, Secretary Housing Authority Page 2 December 11, 2001 TO: Wheat Ridge Housing Authority FROM: Kathy Field, Planning Secretary SUBJECT: Bid Openings DATE• February 21 2002 The Bid Openings for Quail Square Condominium Conversion took place on Tuesday, February 19, 2002, at 1:30 p.m. at Jefferson County Housing Authority. Jim Biils with Vectra Bank and myself were in attendance. Over 30 contractors submitted bids for one or more of the following projects: 1. General site improvements 2. Exterior building repairs & painting 3. Window & door replacement 4. Roofing replacement 5. Interior upgrades (maintenance & repairs) Attached is a bid analysis (prepared by Jefferson County Housing Authority) highlighting the lowest bidder for each project as well as a bid analysis for the projects overall. BID ANALYSIS: BID OPENING DATE: FEBRUARY 19th, 2002 PROJECT: CONDOMINIUM CONVERSION OF LORRAINE SQUARE APARTMENTS 3747 - 3797 QUAIL STREET - WHEAT RIDGE, COLORADO PROJECT #1 - GENERAL SITE IMPROVEMENTS Biddina Contractors: Description S&H RAD PIKER ABSOLUTE HIGH Average of Work Exterior ENDEAVOR 1 Asphalt Removal a,450.00 3,875.00 11,000.00 6,450.00 1,000.00 5,343.00 2 ASph81t WOrk 7,883.00 7,238.00 20,000.00 5,034.00 7,087.00 9,448.40 3 Seal Coat 2,941.00 3,695.00 5,000.00 1,915.00 600.00 2,83020 4 Demolition and Regrading 1e,750.00 28,477.00 20,000.00 21,e42.00 6,13io.00 19,774.60 5 Pavement Marking/Striping 250.00 709.00 10,000.00 630.00 150.00 2,347.80 6 Front Patio 6-A Irrigation System 250.00 3,627.00 8,500.00 5,460.00 2,600.00 4,087.40 6-B Concrete Work Line Excavation 7,150.00 5,847.00 11,000.00 14,320.00 7,112.00 9,085.80 6-C Six-foot High Stucco Divider Wall 72,500.00 ' 4,496.00 11,000.00 6,800.00 7,921.00 8,543.40 6-D 42-inch High Stucco Divider Wall 15,000.00 70,491.00 9,000.00 14,525.00 8,933.00 11,559.80 7 Back Patio 7' Irrigation System Removal 7,000.00 3,628.00 7,500.00 2,520.00 440.00 3,017.60 'oncrete Work Line Excavation 25,000.00 16,210.00 9,000.00 76,379.00 11,018.00 15,521.40 7-C: Six-foot High Cedar Fence 2,380.00 1,864.00 2,600.00 1,500.00 2,754.00 2,219.60 7-D 42-inch High Wrought Iron Fence and Gate 7,805.00 15,309.00 9,000.00 17.930.00 13,494.00 72,707.60 8 Storage Unit 13,455.00 12,802.00 42,000.00 16,957.00 17,820.00 19,406.80 9 Common Area Concrete Walks 15,000.00 4,517.00 7,200.00 29,371.00 8,940.00 12,993.60 10 Entry Wrought Iron Fence and Gates 1,075.00 7,757.00 3,800.00 2,316.00 1,894.00 2,168.40 11 Cedar Fence@ South Property Line 1,855.00 2,016.00 2,400.00 1,900.00 1,870.00 2,00820 12 Dumpster Enclosure 3,250.00 1,e53.00 a,900.00 7,728.00 2,699.00 a,086.00 13 Ga5 LlghiS 375.00 937.00 2200.00 3,000.00 400.00 1,382.40 14 Address Plaques 1,750.00 305.00 2,500.00 1,050.00 340.00 1,7e9.00 OPTIONALITEMS - ALETRNATE 1-B Canopy 6,562.00 19,533.00 9,700.00 - 15,156.00 10,07020 (A-1 thru A-1a) 142,119.00 129,587.00 198,600.00 177,567.00 97,882.00 149,151.00 ITEW(i 1-B Only) 6,562.00 19,533.00 9,700.00 - 15,156.00 10,070.20 GRAND TOTAL 148,681.00 149,120.00 207,700.00 177,567.00 t~a,038.00 159,zzi.20 Prepared by: Melody Toineeta Date: Februaryl9th, 2002 ` Cl) r Z W ~ I.L o a 0 Q N W o~ a r ~ ~ N ~ Z ~M Q W M W 1.1. 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Series of 2002 TITLE: A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR OF THE WHEAT RIDGE HOUSING AUTHORITY AND HIS OR HER DESIGNEE TO SIGN CONTRACTS, DEEDS, CHECKS AND OTHER INSTRUMENTS ON BEHALF OF THE AUTHORITY AND RETROACTIVELY APPROVING OF ANY PREVIOUS SUCH SIGNATURES BY THE EXECUTIVE DIRECTOR OR HIS OR HER DESIGNEE. WHEREAS, the Wheat Ridge Housing Authority ("WRHA" or "Authority") is a body corporate and politic, established and organized under resolution of the City of Wheat Ridge and Title 29 of the Colorado Revised Statutes and possessing all the powers conferred thereby; WHEREAS, the duly adopted By-Laws of the WRHA confer upon the Chair of the Authority the power to sign contracts, deeds, checks and other instruments on behalf of the Authority, except as otherwise provided by resolution; WHEREAS, the By-Laws of the WRHA designate the Wheat Ridge City Manager as the WRHA Executive Director, WHEREAS, pursuant to a Cooperation Agreement entered into by the WRHA and the City of Wheat Ridge, the City Manager may designate someone to work with the Authority as Executive Director in his or her stead; WHEREAS, the WRHA finds and determines that it would aid the Authority in the performance of its duties to have more than one person authorized to sign checks and other documents for the Authority and it would often be convenient and expeditious to have a City of Wheat Ridge employee possess such authority; and WHEREAS, the WRHA desires to authorize by resolution the Executive Director of the Authority and his or her designee to sign checks and other documents on behalf of the Authority. NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge Housing Authority, as follows: 1. The Executive Director of the Wheat Ridge Housing Authority and his or her designee are hereby authorized to sign all contracts, deeds, checks and other instruments on behalf of the Wheat Ridge Housing Authority. CNB\53027.9\395523.01 2. The Wheat Ridge Housing Authority expressly approves and validates any previous signature provided by the Executive Director of the Authority or his or her designee on behalf of the Authority. 3. Nothing in this Resolution shall be construed as negating, restricting or otherwise altering the power of the Chairman of the Authority to sign documents as provided by Section 2 of Article II of the By-Laws of the Wheat Ridge Housing Authority, as adopted on April 9, 2001. DONE AND RESOLVED this day of , 2002. Jerry DiTullio, Chair ATTEST: