Loading...
HomeMy WebLinkAbout02/26/2008wwraiA WHEAT RIDGE HOUSING AUTHORITY AGENDA February 26,2008 CITY COUNCIL CHAMBERS 4:00 P.M. A. Call Meeting to Order B. Roll Call C. Approval of the Minutes: January 22, 2008 D. Officers Reports E. Public Forum F. Unfinished Business 1. Structural & Environmental Assessment Results of Special Project G. New Business 1. Resolution 01-2008, Establishing a designated public place for the posting of meeting notices as required by the Colorado Open Meetings Law H. Other 1. Adjournment WHEAT RIDGE HOUSING AUTHORITY MINUTES January 22, 2008 A. B. Cheryl Brung< Kent Davis Kathy Nuanes Lena Rotola Ryan p`.m. in the City 2900 Wadsworth at 5:15 p.m.) ted at4:10 pm.) Director mric Development Henry Wehrdt, Construction Manager Larry Nelsan; Cornerstone Realty Betty Maybin, Cornerstone Realty Mary Eisenstein, Rebuilding Together Ann Lazzeri, Secretary C. APPROVAL OF MINUTES: November 27, 2007 and January 8, 2008 It was moved by Kent Davis and seconded by Lena Rotola to approve the minutes of November 27, 2007 as presented. The motion carried 3-0. It was moved'by Lena Rotola and seconded by Kent Davis to approve the minutes of January 8, 2008 as presented. The motion carried 3-0. D. OFFICER REPORTS There were no officer reports. E. PUBLIC FORUM CALL MEETING TO ORDER The meeting was called to arder by Chair Brungardt Council Chambers of the Wheat Ridge Municipal B Boulevard, Wheat Ridge, Colorado. ROLL CALL Authority inembers present: Others present: There was no one present to address the Authority at this time. Housing Authority Minutes - 1- January 22, 2008 F. NEW BUSINESS 1. Presentation of Rebuilding Together Ryan Stachelski introduced Mary Eisenstein from Rebuilding Together to talk about projects that could possibly involve the Housing Authority's participation in the future. Ms. Eisenstein explained that Rebuilding Together is a national nonprofit organization founded in 1973 to make repairs that enable low income senior citizens to stay in their own homes. The organization has been in Denver since 1993. Most projects are scheduled twice a year and repairs are accomplished in one day using volunteers and donations. Each project requires $3,000 to cover materials supplies, insurance, eta The money is sometimes donated by a business or civic organization and sometimes through individual donations. Mr. Stachelski stated that an event "VJhat There is to Love About Wheat Itidge" is scheduled for next Tuesday at the Recreation Center. Rebuiding Together has been invited to have an information table at the event. ICent Davis and Janice Thompson commented that, while Rebuilding Together is a worthy cause, they believed the Housing Authority's main goal is to provide home ownership to individuals with low to moderate incomes. Since Community Development Block Grant (CDBG) funds can be used for these types of projects, Lena Rotola suggested that Ms. Eisenstein approach City Council next year when consideratiou is given to how CDBG funds should be distributed. Ms. Eisenstein described a project located within the City of Wheat Ridge that is to take place on April 26. It was moved by Janice Thompson and seconded by Lena Rotola that the Housing Authority parricipate by providing lunch for volunteers on April 26th. Tlie motion carried 3 to 1 with Kent Davis voting opposed. There was a consensus of the Authority to have a table at the "What There Is To Love About Wheat Ridge" event to inform people about the Housing Authority's purpose and display soine past projects. 2. Authorization to Hire Swanhorst and Company to Perform Audit It was moved by Kent Davis and seconded by Janice Thompson to authorize Swanhorst and Company to perform the audit of the Wheat Ridge Housing Authority for the year ended December 31, 2007. The motion carried 4-0. Housing Authority Minutes - 2- January 22, 2008 G. UNFINISHED BUSINESS 1. Discussion of Implementation of Special Projects Ryan Stachelski distributed copies of information on Colorado Acts and condemnation. Copies of a memorandum from Gerald Dahl, City Attorney, regarding the Fruitdale School were included in the Authority's meeting packet. Mr. Stachelski reported on a meeting with Pete Dogherty of the Jefferson County School District. He advised Mr. Dogherty that the Housing Authority did not want to see the Fruitdale school building torn down and wanted to do something with the building that would revitalize the community. Mr. Dogherty indicated that the School District would be more than happy, to talk about a friendly condemnation Regarding Colorado Acts, Mr. Stachelski learned that the possibility of Colorado Acts using the building for a school and flleater was brought up by the Historical Society in April of 2007. Colorado Acts was told at that time they could probably refixrbish the building for $60,000 which does nof seem realistic. Donations to Colorado Acts are usually in the form of in-kind donations such as use of a building. It is important to determine (1) environmental abatement issues; (2) structural soundness of the building; and (3) is the project economically viable. Mr. Dogherky stated tliat fhe School District would be willing to enter into a Memorandum df Understanding with the Housing Authority to allow architects to do an assessment without the Authority owning the building. Janice Thompson asked about the use of CDBG funds for this project. Ryan Stachelski explained that the City of Wheat Ridge gets its allocation from the county. Funds for this year are probably allocated toward the 44`h and Wadsworth project. The Housing Authority could apply next year for some of that money as well as Home Funds. Henry Wehrdt suggested that the architect should only be requested to perform an initial feasibility study to begin with. It was moved by Kent Davis and seconded by Janice Thompson that Ron Abo be selected as the architect to do an initial feasibility study for the Fruitdale School project. The motion failed 1 to 4 with Cheryl Brungardt, Kathy Nuanes, Lena Rotola and Janice Thompson voting no. It was moved by Lena Rotola and seconded by Janice Thompson that the Entasis Group be selected as the architect to do a feasibility study for the Fruitdale School project. The motion carried 5-0. Housing Authority Minutes - 3- January 22, 2008 There was a consensus of the Authority that Cheryl Brungardt and Ryan Stachelski meet with the School District regarding the Authority's plans. H. E. OTHER • Chair Brungardt reminded Authority members that there are funds available in the budget to attend meetings and conferences. The NAHRO conference is scheduled to be held May 14-16 in Estes Park. °Tf,anyone is interested in attending, they should contact CheryL • Larry Nelson reported that there have been two showings for the Parfet unit since it was placed back on the market. • The price has been reduced to $114, 900 on the remaining Park Side unit. It is also being listed under "residential" on the multi-list. • Henry Wehrdt has completed his work on the Allison property. • Henry Wehrdt reported that there is no longer a tenant in the 41 s` Avenue property. Bids should be ready to go out in February. • Chair Brungardt, on behalf of the Authority, expressed appreciation to Henry Wehrdt for his extra efforts in writing grant proposals for'the Authority. • Chair Brungardt also suggested that the Housing Authority host a Commission Summit that would provide training for Housing Authority members from around the state. ADJOURNMENT It was moved:by Kent Davis and se¢onded by Lena Rotola to adjourn the meeting at 5C45 p.m. The motion passed unanimously. Cheryl Brungardt, Chair Ann Lazzeri, Recordiug Secretary Housing Authority Minutes - 4- January 22, 2008 Memorandum of Understanding Fruitdale School Loft Assessment This Memorandum of Understanding (MOU) is made and entered into this ~`day of , 2008 by and among the Wheat Ridge Housing Authority ("WRIIA"), a Colorado n nprofit arganization, the Jefferson County School District No. R-1 (the "DistricY'), a Colorado School District and Entasis Group ("Entasis"), a Colorado Limited Liability Company. 1. Purpose The purpose of this MOU is to outline the responsibilities of the parties hereto concerning the assessment of the viability of converting that property known as the Fruitdale School, further described below, into residential lofts. Each party agrees that it has a potential interest in this assessment. As such, this MOU formalizes the terms of mutual cooperation towards that end. This MOU does not obligate any party to compensate any other party ar to enter into any contract in the future regarding the acquisition, development or potential development of the subject property. II. Property Subject of the MOU The property owned by the District that is the subject of this MOU is commonly known as the Fruitdale School property, whose address is 10801 W. 44ih Avenue, Wheat Ridge, Colorado 80033 (the "Property"). III. Scope of Assessment of Property The Property shall be assessed to determine the environmental, structural and economic viability of creating residential lofts thereupon. IV. Responsibilities of Entasis A. Entasis shall perform the assessment described in Section III above in a timely manner, but in no event shall the assessment be completed later than September lst , 2008. Entasis shall provide the District and WRIIA with a written summary of its assessment by such date. B. Insurance: l. During the term of this MOU, Entasis shall maintain, in fuil force and effect, a commercial general liability insurance policy with combined single limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) annual aggregate lunit that will insure against liability or financial loss resulting from bodily injury, property damage and personal injury occurring to persons or property in or aboutthe Property or occurring as a resuit of any acts or ~ activities of Entasis under this MOU. 2. Entasis shall cause the District and WRHA to be named as additional insureds on its general liability policy and shall provide the District and WRHA with thirty (30) days prior notice of cancellation of such policy. Prior to the commencement of any work under this MOU, Entasis shall provide the District and WRIIA with certificates of insurance, with appropriate endorsements, evidencing compliance with this Subsection IV.B. 3. In the event any services are performed by a subcontractor, Entasis shall require such subcontractor to provide the insurance and certificates that are required by this Subsection IV.B. 4. Entasis shall procure and maintain the workers' compensation insurance required by law for covering employees of Entasis working at or in connection with the Property or carrying out acts or activities of Entasis under this MOU. Entasis shall also require all of its contractors and subcontractars to procure and maintain the workers' compensation insurance required by law for covering workmen working at or in connection with the Property or carrying out acts or activities on behalf of Entasis under this MOU. 5. Entasis shall procure and maintain automobile comprehensive liability insurance with a single combined liability limit of $500,000 with respect to each of the vehicles of Entasis that will be involved in carrying out the acts or activities of Entasis under this MOU. 6. The parties understand and agree that no party to this MOU waives or intends to waive by any provision of this MOU, the monetary limitations (presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities and protections provided by the Colorado Governmental Immunity Act, 24-10-101 et seq., C.R.S. as from time to time amended, or otherwise available to such party, its officers or its employees. C. Entasis shall retain possession of any key to the Property provided by the District for the term of this MOU. Entasis shall not copy such key nor provide it to any of its subcontractors or to any other party. Entasis shall accompany its subcontractors to the Property and directly supervise any work performed under this MOU. D. Entasis shall require each of its employees and subcontractors who shall be entering the Property pursuant to this MOU to perform an on-line background check, according to District requirements. V. Responsibilities of the District The District shall provide Entasis with a key to the Property. The District shall use its best efforts to reasonably assist Entasis in acquiring any historical data or other information that may assist Entasis in the performance of its duties under this MOU. 2 VI. Responsibilities of WRHA WRIIA shall use its best efforts to reasonably assist Entasis in acquiring any information that may assist Entasis in the performance of its duties under this MOU. VIL General Provisions A. Entasis shall at all times be and act as an independent contractor and not as an employee or agent of the District or WRHA. B. Each party, to the extent permitted by law, and without waiving any immunities, protections, or defenses available to it at common law or under statute, hereby agrees to indemnify and hold the other parties harmless from and against all claims, damages, losses and liabilities to the extent caused by the intentional or negligent acts or omissions of the indemnifying party arising out of or related to said party's participation in this MOU. This indemnification obligation shall survive the termination or expiration of this MOU. C. This MOU may be modified at any time with the written consent of all parties. IN WITNESS WHEREOF, the parties hereto have signed and executed this MOU as of the day first written above. WRHA: Wheat Ridge Housing Authority ~~iti- a ►~'~'w~'''`-.~-z Cheryl Brun dt, Chair DISTRICT: Je rson County School District No. R-1 Bob Smith, Chief Operating Officer Pete Doherty, Executive Facilities Planning a~cd I ENTASIS: Entasis Group ~ulv--- Brian Ojala, Architect Aaron Ojala, Project Manager 3 Wheat Ridge Housing Authority Memorandum TO: Wheat Ridge Housing Authority FROM: Kathy Field, Administrative Assistant SUBJECT: A Resolution Establishing a Designated Public Place for the Posting of Meeting Notices as Required by the Colorado Open Meetings Law DATE: February 22, 2008 Colorado Open Meetings Law requires that notice of a meeting be posted at a designated posting place within 24 hours prior to a meeting. C.R.S. § 24-6-402(2)(c). City Council officially designates the public notice location annually which covers all boards and commissions of the City. This was done on January 14th of this year. Unlike other City boards and commissions, WRIIA is a separate legal entity. The official posting place must be designated by WRHA at its first regular meeting of each calendar year. To be safe, WRIIA will pass its own resolution. If challenged, there is a likelihood that the City Council resolution could be held to be invalid for WRHA, and iYs a simple thing for WRIIA to do to avoid any legal uncertainty. The agenda includes an item designating the official posting place for WRHA. cc: Sally Payne, Deputy Director C.\Documcros and Se¢ings\katFyMAy Dowments\KaihyWouving Amhonty~eiing memos\bylawsamwdmem.wpd 1 WHEAT RIDGE HOUSING AUTHORITY RESOLUTION NO. 01-2008 TITLE: A RESOLUTION ESTABLISHING A DESIGNATED PUBLIC PLACE FOR THE POSTING OF MEETING NOTICES AS REQUIRED BY THE COLORADO OPEN MEETINGS LAW BE IT RESOLVED BY THE WHEAT RIDGE HOUSING AUTHORITY, THAT: Section 1. The City's official bulletin board for legal notices located in the lobby of the Municipal Building shall constitute the designated public place for the posting of ineeting notices as required by the Colorado Open Meetings Law. The Executive Director or his designee shall be responsible for posting the required notices no later than twenty-four (24) hours prior to the holding of the meeting. All meeting notices shall include specific agenda information, where possible. DATED this day of , 2008. Cheryl Brungardt, Chair ATTEST: Ann Lazzeri, Secretary APPROVED AS TO FORM: David Firmin, WRHA Attomey e:\plannin g\formsUescc 02122108 Wheat Ridge Housing Authority Balance Sheet As of February 22, 2008 Feb 22,'08 ASSETS Current Assets CheckinglSavings 113 • 1st Bank - Checking (689) 120- 1stBank-MoneyMarket 446,166 Total Checking/Savings 445,477 Other Current Assets 151 • ParkSide Project Inventory 111,380 153 • Parfet ProJect Inventory 374,343 154 • Allison Project Inventory 388,545 155 • 41stAvenue Project 251,332 Total Other Current Assets 1,125,600 Total Current Assets 1,571,077 Other Assets 273 • Note Receivable - Baca 8,838 290 • HOA Working Capital 350 Total Other Assets 9,188 TOTAL ASSETS 1,580,265 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 310 • Real Estate Taxes Due 1,303 340 • 41st Avenue Loan -1st Bank 123,000 Total Other Current Liabilities 124,303 Total Current Liabilities 124,303 Total Liabilities 124,303 Equity Netlncome 770 465 - Fund Balance 1,455,192 Total Equiry 1,455,962 TOTAL LIABILITIES & EQUITY 1,580,265 Page 1 of 1 Board of County Commissioners Jim Congrove District No. 1 J. Kevin McCas6y Dislrict No. 2 Kathy Hartman Distric[ No. 3 February 15, 2008 Sally Payne Wheat Ridge Housing Authority 7500 West 29"' Avenue Wheat Ridge, CO 80033 RE: 2005 and 2007 HOME Funds Jefferson County & Wheat Ridge Housing Authority Dear Sally: Wheat Ridge Housing Authority was awarded $150,000 in 2005 HOME funds and $75,000 in 2007 HOME funds. $112,500 of the 2005 award was used for the acquisition of 3755 Allison Court located in Wheat Ridge. The remaining $37,500 of the 2005 award plus an additional $37,500 of the 2007 award was used for the acquisition of 9690 and 9710 West 415t Avenue also located in Wheat Ridge. As of this day, Wheat Ridge Housing Authoriry has an outstanding award of $37,500 in 2007 HOME funds. Originally, the entire 2005 award was supposed to fund a different project, but that project did not move forward. The nature of the new projects remains the acquisition of rental housing, which will be first rehabilitated and then offered for homeownership. Thus, Wheat Ridge Housing Authority was able to use their 2005 and part of their 2007 award for the acquisition of 3755 Allison Court as well as 9690 and 9710 West 415f Avenue. Please feel free to cali me at 303.271.8373 with any questions. Sincerely, Melanie Guinan Grants Specialist i ~ -Community Development 100 Jefferson County Pazkway, Suite 3520 Golden, Colocado 80419 303-271--8373 Faz:303-271-8375