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Home My WebLink About04/15/2008WHEAT RIDGE HOUSING AUTHORITY AGENDA Apri115, 2008 CITY COUNCIL CHAMBERS 4:00 P.M. A. Call Meeting to Order B. Roll Call C.. Approval of the Minutes: March 25, 2008 D. Officers Reports E. Public Forum F. New Business G. Unflnished Business - Special Project 1. Property disposition presentation by School District Representative 2. Discussion with Entasis Group over Cost Estimates H. Other 1. Adjournment WHEAT RIDGE HOUSING AUTHORITY MINUTES March 25, 2008 A. CALL MEETING TO ORDER The meeting was called to order by Chair Brungardt at 4:02 p.m. in the City Council Chambers of the Wheat Ridge Municipal Building, 7500 Wadsworth Boulevard, Wheat Ridge, Colorado. B. ROLL CALL Authority members present Cheryl Brungardt Kent Davis' ICathy Nuanes Janice Thompson Authority members absent: Lena Rotola Others present: Sally Payne; Deputy Director Ryan Stachelski, Economic Development Specialist Larry Nelson, Cornerstone Realty Betty Maybin, Cornerstone Realty Wendy Swanhorst, Swanhorst & Company Aaron'Ojala, Entasis Group Steve Barr, Entasis Group Ann Lazzeri, Recording Secretary C. APPRQVAL OF MINUTES It was moved by Kent Davis and seconded by Kathy Nuanes to approve the minutes of February 26, 2008 as presented. The motion passed unanimously. D. OFFICERS REPORTS There were no reports. E. PUBLIC FORUM There was no one present to address the Authority. Housing Authority Minutes -1- March 25, 2008 F. NEW BUSINESS Presentation and Acceptance of Audit Wendy Swanhorst reviewed the Housing Authority's 2007 audit and stated that she found no problems with the audit. It was moved by Janice Thompson and seconded by Kathy Nuanes to accept the 2007 audit from Swanhorst & Company., The motion passed unanimously. 2. Discussion about current townhome conversion bid projections Chair Brungardt stated that Henry Wehrdt suggested moving forward with the Allison Court Project. However, he would like to rebid the townhouse conversions on 41 st Avenue due to the extremely high bids which were received. Kathy Nuanes asked Larry;Nelson's opinion on the probable sales of the Allison Court units. Mr. Nelson commented that the Allison Court units should sell easily since they were agpraised at over $200,000 and it is planned to sell them at around $180,000: He also agreed that the 41st Avenue project needs to be rebid. It was moved by Kathy Nuanes and seconded Kent Davis that Henry Wehrdt be given direction to move forward with the Allison Court Project and rebid the townhouse conversions on 41st Avenue. The motion passed unanimously. 3. Election of Officers It was moved by Janice Thompson and seconded by Kent Davis that Cheryl Brungardt continue to serve as Chair and that Kathy Nuanes serveas Vice Chair of the Wheat Ridge Housing Authority. The motion passed unanimously. G. UNFINISHED BUSINESS Architectural Design Review of Special Project Aaron Ojala stated that, after meeting with the Housing Authority and receiving suggestions on rehabilitation ofthe old Fruitdale School, they came up with two scenarios. The first scenario includes twelve units and twelve garages. The other scenario would have nine units with twelve garages. Each of the nine units would Housmg Authority Minutes - 2- March 25, 2008 all have two bedrooms and two baths. The garages could either be enlarged or the three extra garages could be sold. The nine-unit scenario would also have two units with lofts. The 12 unit scenario would have six one-bedroom units and six two-bedroom units. With nine units, there would be ample room for storage lockers. This scenario would also provide for two units with lofts. The loft areas could also be converted into third bedrooms. Larry Nelson suggested that, since all units would probably not be required to be affardable housing, the two units with lofts could be sold at market rate. It will be confinned with the county that these units would not be required to qualify as affordable housing. Sally Payne will verify what grant money can be used for. Mr. Ojala stated that there is still a need for more input from the fire department as well as an actual lot description. He reported that the fire department would not approve a covered patio and entry way, Janice Thompson suggested working with the school district to gain a little more land in the back of the building. Aaron Ojala stated that Valley Water charges $5,000 per unit for water and Denver Water charges $11,000 for the first two units and $2,400 for each unit after that. Fruitdale Sanitation charges $4,000 per unit and Metro Denver Sanitation charges $2;000 per unit. This means water and sewer fees will be about $14,000 per unit: ' There was a consensus to go with the nine-unit scenario. The larger units would be easier to sell. H. OTHER Lamy Nelson suggested lowering the price on remaining units by $5,000 and waiting a little before lowering the price on the Parkside unit because there have been some favorable showings. Kathy Nuanes moved and Janice Thompson seconded to authorize Cornerstone Realty to reduce the price by $5,000 on remaining properties when Cornerstone determines the time is right. The motion passed unanimously. Chair Brungardt announced details about the NAHRO conference to be held in May. There is also a Board and Commission training day on April 181h at CML. Gerald Dahl will be one of the presenters. Housing Authority Minutes - 3- March 25, 2008 I. ADJOURNMENT It was moved by Kent Davis and seconded by Janice Thompson to adjourn the meeting at 5:23 p.m. The motion passed unanimously. The next meeting will be held April 15`h. Cheryl Brungardt, Chair Ann Lazzeri, Recarding Secretary Housing Authority Minutes - 4- March 25, 2008 N,;r,uor e ropemes uisposinon Jeffco location is: Home I A-Z I Board & District Policy Search I District Policy rage i oi i , ] ~ FFC0s ~ ~E ' Ylll3i,lc:, SCT7C3E~~~~ I3 ~ ~ rrilrlivg Ifr%~ht Distrj'ct ' %rttu~ar Regulation DN-R SCHOOL PROPERTIES DISPOSITION Adopted: June 26, 1997 Back to Policy Sale, rental, lease or other disposal of real property 1. The Board delegates the responsibility for the sale, rental, lease or other disposition of real property to ihe property management department. 2. The Board will make the final determination on rental, lease or other disposition of real property not required for school purposes. 3. The Board will determine that real property is surplus before i[ is offered for sale. 4. The Board also will determine whether the surplus real property is to be offered for sale to the public or first offered to a state agency, political subdivision, municipality or quasi-municipal corporation. Guidelines for the sale of surplus real property to the public When the Board declares real property surplus and for sale to the public, the following guidelines will apply: 1. A Master of Appraisal Institute (MAI) appraisal will be obtained. 2. When appropriate, the sale of real property should be advertised in publications that have a broad metropolitan area circulation. 3. The Board will make the final determination of offers for purchase of real property. 4. The school DislricYs attorney will prepare all legal documentation and review the legal aspects of the sale of the property. 5. Unless directed othenvise by the Board, funds received from the sale of real property will be credited to the Capital Reserve Fund. ' Guidelines for offering surplus real property to state agencies, political subdivisions, municipalities or quasi-municipal corporations When the Board determines that surplus real property is to be first offered o a state agency, political subdivision, municipality or quasi-municipal corporation, the following guidelines will apply: 1. An MAI appraisal or market evaluation may be obtained. 2. Offers from siate agencies, political subdivisions, municipalities or quasi-municipal corporations will be solicited. 3. Political subdivisions, municipalities or quasi-municipal corporations within Jefferson County may be allowed a discount on the purchase price of the real property. The discount on the selling price will ordinarily not exceed a percentage determined by dividing the assessed valuation of the political subdivision by the assessed valuation of Jefferson County. The Board will make the final determination on offers for purchase oF real property. 4. The school DistricYs attorney will prepare all legal documentation and review the legal aspects of the sale of the property. 5. Unless directed otherwise by the Board, funds received from the sale of real property will be credited to the Capital Reserve Fund. Jefferson County School District R-1 Jefferson County, Colorado http://jeffcodir.jeffco.kl2.co.us/board/policies/regs/dn-r.html 2/7/2007 L' C~oot rroperties uisposmon Jeffco location is: Home I A-Z I Board & District Search I District Policy Policy DN SCHOOL PROPERTIES DISPOSITION a agc i v i Adopted: June 26, 1997 District Regulation DN-R Personal property The superintendent or designee shall determine whether District property other than real property and waste materials is obsolete, surplus and/or of no further value to the District. The re-use of personal property within the District shall be attempted wherever practical. Surplus personal property shall be disposed of as follows: 1. Sold by sealed bid or at auction, whichever is deemed most advantageous to the District 2. Traded in as part of a purchase of similar equipment; 3. Donated o a charitable or governmental organization; 4. Destroyed by burning, burial, throwing away or by similar means. The sale, donation, destruction or conveyance of surplus personal property requiring the passage of recorded title must be approved in advance by the superintendent or designee. All surplus and unusable furniture and equipment to be disposed, relocated or reassigned must be processed on Form 651, "Furniture and Equipment Relocation/Reassignment RequesY" to maintain an accurate and current fixed assets inventory. District personnel are prohibited from purchasing such surplus personal property except at official public sales in accordance with the prescribed methods applicable to the general public. Real property When it has been determined that real property may not be needed within the foreseeable future for any purpose authorized by law, it may be declared to be surplus. The disposal of any real property shall be subject to the following guidelines: 1. The de[ermination that real property is surplus shall be made by the Board. Surplus real property shall be sold or conveyed by the Board upon such terms and conditions as it may approve. 2. No finding that the property may not be needed within the foreseeable tuture shall be necessary if the property is sold or conveyed by the Board to a state agency, political subdivision, municipality or quasi-municipal corporation. LEGAL REFS.: C.R.S.22-32-110 (1)(e) C.R.S.24-78-202 CROSS REFS.: GBEA, Staff Conflict of Interest Jefferson County School District R-1 Jefferson Counry, Colorado http://jeffcodir.jeffco.ki2.co.us/boarci/policies/dn.htm] 2/7/2007 PCItel SIS architects+builders g ro u p April 7, 2008 Wheat Ridge Housing Authority 7500 West 291h Avenue Wheat Ridge, CO 80033 RE: Proposed Fruitdale Lofts Dear Wheat Ridge Housing Authority Committee: Thank you for the opportunity to be a part of this exciting project. The revitalization of Wheat Ridge is important to our company and we're honored to be a part of this mission. The Fruitdale Lofts proposed project is considered a"turn-key" project. In other words, after all the renovations and work proposed is completed, these new homes will be ready for immediate occupancy This will give you a synopsis of some of the items included in the budget based on the Phase One Drawings for the proposed Fruitdale Lofts. Our proposal prices include, all demolition work, a complete fire sprinkler system along with ongoing monitoring of the system, a new exterior fire hydrant, new asphalt and concrete required permits and permit fees and water and tap fees The exterior of the building will undergo a complete remodel as well. A large undertaking will be to re-point the existing bricks by painstakingly repairing all the existing old mortar and replacing cracked mortar with new matching mortar. We want to preserve the historic facade of the building so extra care is being sought to ensure this happens. We will design and build two new entrance vestibules that will enhance the look of the existing structure. A new roof will be added along with a new addition of 12 single car garages. ' Entasis Group, LLC 4952 Ward Road Wheat Ridge, CO 80033 Phone: 303.4207242 Fax: 303A20.7436 www.EntasisGroup.com 4/7/2005 er-'tasis architects+builders g ro u p We will also coordinate and supervise all the new water and sewer installations as well as all the Structural and Civil Engineering required for a project this size. Each unit will have individual meters for water, gas and electric as well as individual, state of the art, Rinnai Tankless water heaters and forced air furnaces. A complete remodel of the interior will include 9 two-bedroom units. Each unit will come complete with all appliances, new low E windows, flooring, all bathroom equipment, counters, cabinets, plumbing, air-conditioning all lighting fixtures and much more. Please keep in mind, the bids we received were based on the Phase One Drawings and the actual prices may slightly change plus or minus 10% after a final set of drawings has been issued to each sub-contractor. We carry General Liability Insurance as well as Workers Compensation Insurance and require all our sub-contractors to do the same. All the sub- contractors we employ are required to sign our contract and follow safety rules outlined in the contract. A large part of our design and build is based upon "Building Green" We want these homes to be earfh friendly and will use materials to convey that whenever possible. We look forward to working with you on Phase II of this great project that will be an important part of the revitalization of the City of Wheat Ridge. Cordially, Aaron Ojala Partner Entasis Group, LLc Entasis Gmup, LLC 4952 Ward Road Wheat Ridge, CO 80033 Phone: 303.4207242 Fax: 303A20.7436 www.EntasisGroup.com - 4/7/2008 ENTASIS GROUP BUDGET DATE: 7-Apr-08 LOCATION: FRUITDALE LOFTS PLANS DATED: I-Apr-08 10801 W 44th Ave. Wheat Ridge, CO. SITE S F: N/A 80033 STRUCTURE S F: 12,500A0 ~ TOTAL UNITS: 9.00 DURATION(MOS): 10.00 DIVISION DESCRIPTION QUANTITY UNITCOST BUDGET REMARKS one General Conditions '1.010 General Liabili Insurance 10.00 $ 800.00 $ 5,000.00 7.020 Builders Risk Insurance '10.00 $ '150.00 $ 1 500.00 1.025 Workman's Com 10.00 $ 75.00 $ 750.00 'I.040 Tem ora WaterService 10.00 $ 150.00 $ 7 500.00 '1.050 Tem ora Electrical - 1.055 Tem ora ConstructionTrailer 'I.O60 Tem ora Tele hone 10.00 ~0.00 10.00 $ 100.00 $ 225.00 $ 100.00 $ 1,000.00 $ 2,250.00 $ 1,000.00 '1.070 Tem Heat & Winter Protection 0.00 $ 250.00 $ 1.080 Tem Sanita 10.00 $ 175.00 $ 1750.00 1.100 Dail Clean U 12 500.00 $ 026 $ 3,250.00 1.110 Final Clean U 12,500.00 $ 0.21 $ 2,625.00 1.120 Dum ster / Trash Removal 10.00 $ 600.00 $ 6 000.00 7170 Fuel & Oil 70.00 1200.00 $ 2,000.00 '1.180 Tool Rental 10.00 $ 100600 $ 1,000.00 10190 Picku & Delive 0.00 $ 100.00 $ 1220 Vehicle Ex ense 10.00 $ 300.00 $ 3,000.00 1.240 Su ervision 10.00 $ 5,500.00 $ 55 000.00 '1250 Pro ect Mana er 10.00 $ 51000.00 $50,000.00 1.320 Use Tax g.00 $ 3,700.00 $ 33,300.00 1.330 Buildin Permit 9.00 $ 2,500.00 $ 22 500.00 1.340 Plan Check 9.00 $ 1,300,00 $ 11,700.00 7.350 General Contractors License 10.00 $ 15.00 $ 150.00 1.390 WaterTa Fee 9.00 $ 8,500.00 $ 76,500.00 1.400 WaterSub Meter 9.00 $ 350.00 $ 3,150.00 '1.430 Sewer Ta Fee 9.00 $ 4,200.00 $ 37 800.00 '1.470 Wastewater Reclamation District Fee 9.00 $ 2,200.00 $ 19,800.00 1.540 Plat A lication Fee 0.00 $ 75.00 $ 1.550 Develo ment Fees 0.00 $ $ ( 360 Ci of Wheat Rid e Escrow 0.00 $ $ ..570 Structural En ineerin 1.00 $ 6,400.00 $ 6,400.00 1.575 Civil En ineerin 1000 $ 10,000.00 $ 10 000.00 1.590 ArchitecNral Desi n 0.00 $ $ 1.640 Landsca e Architecture 1.00 $ 300.00 $ 300.00 1.660 Soils Re ort 0.00 $ $ 1.720 La out & Stakin 1.00 $ 2,000.00 $ 2,000.00 '1.730 Pro'ect Si na e 0.00 $ 500.00 $ 1 .740 Le al Fees 0.00 $ 200.00 $ 1.750 0.00 $ $ DIVISION't TOTALS $ 364,225.00 two Site Work 2.010 Silt Fence 1.00 $ 1,000.00 $ 1,000.00 2.020 Trackin Control 1.00 $ 700.00 $ 700.00 2.022 Demo Caretakers house 1.00 $ 9000.00 $ 9,000.00 2.023 Demo Curb Gutter and As halt 1.00 $ '17 000.00 $ 11,000.00 2.024 Demo Interior - 1.00 $ 50,000.00 . $ 50 000.00 2.025 Asbestos Abatement 1.00 $ 15,000.00 $ 15 000.00 2.026 Mo6ilize Earthwork 0.00 $ 700.00 $ 2.080 Balance Site 1.00 $ 7500.00 $ 7,500.00 2.190 Backfill 1.00 $ 6,000.00 fi 000.00 2.190 Rou h Grade Parkin / Site 9.00 $ 300.00 $ 2,700.00 2.190 Final Grade Parkin / Site 1.00 $ 5,000.00 $ 5,000.00 2.190 Rou h Grade 1.00 $ 4,000.00 $ 4 000.00 2.190 Finai Grade 7.00 $ 4,000.00 $ 4,000.00 2.190 WaterService /H drants 1.00 $ 30,000.00 $ 30,000.00 2.195 Water Service Late2ls 0.00 $ 1,500.00 $ 2.310 Sanita Sewer Service 1.00 $ 20,000.00 $ 20,000.00 2.310 Sanita Sewer Laterals 0.00 $ 1,500.00 $ - 2.315 Storm Sewer Service 1.00 $ 15,000.00 $ 15,000.00 2.350 Gas Service Line 1.00 $ 4,200.00 $ 4,200,00 ' 350 Gas Lateral Line 9.00 $ 200.00 $ 1,800.00 ;55 ElectricService Line 'I.OD $ 6,100.00 $ 6100.00 ,.355 Electric Lateral Line 9.00 $ 200.00 $ 1,800.00 2.356 Phone Service Line 1.00 $ 2 000.00 $ 2,000.00 2.460 Landsca e S stem 1.00 $ 30,000.00 $ 30,000.00 ' 2.470 As halt Pavin 1.00 $ 30,000.00 $ 30,000.00 2.476 Fruitdale Lofts si n 1.00 $ 1,200.00 $ 1,200.00 2.475 Ent Si n 1.00 $ 1200.00 $ 1200.00 2.476 "No Parkin Fire Lane" si ns 10.00 $ 50.00 $ 500.00 2.480 Fence 1,000.00 $ 14.00 $ 14 000.00 DIVISION 2 TOTALS $ 273,700.00 three Concrete 3.050 Concrete Gara e Floor Slab 2,400.00 $ 2.85 $ 6,840.00 3.110 Patio 0.00 $ 3.00 $ 3.115 Cammon Deck 0.00 $ 3.00 $ 3.115 Curb at Street 1.00 $ 15,000.00 $ 15 000.00 3.176 Walks 5,000.00 $ 2.50 $ 12,500.00 3.170 Sidewalk Sleevin 5.00 $ 200.00 $ 1,000.00 3280 Foundations / Caissons 7.00 $ 73,000.00 $ 13 000.00 Obialero Concrete DIVISION 3 TOTALS $ 48,340.00 four MASONRY 4.010 Re-POint mason 1.00 $ 30 000.00 $ 30 000.00 DIVISION 4 TOTALS $ $ 30,000.00 £ve Steel 5.070 Window Wells 0.00 $ 200.00 $ 5.080 AluminumGutters 3.00 $ 1,660.00 $ 4980.00 5.160 Exterior Structural Steel on East wall 1.00 $ 3,000.00 $ 3,000.00 DIVISION 5 TOTALS $ 7,980.00 six Wood 6.020 Framin Packa e 1.00 $ 75,000.00 75 000.00 6.030 Framin Packa e labor 1.00 100 000.00 $ 85 000.00 6.070 Wood Trim Mat. And Labor 12500.00 $ 1.31 $ 16 375.00 6.160 Cabinets 9.00 $ 4.000.00 $ 36 000.00 6.170 Misc. Woodwork 0.00 $ $ 6.180 0.00 $ $ DIVISION 6 TOTALS $ 212,375.00 seven Water roofin and Insulation 7.010 Roofin 5 stem 1.00 $ 35 000.00 $ 35 000.00 7.090 Foundation Coatin 0.00 $ 500.00 $ 7.090 Drain Tile 0.00 $ 2,500.00 $ 7.180 Insulation 9.00 $ 1,700.00 $ 15,300.00 - DIVISION 7 TOTALS $ 50,300.00 ei ht Doors & Windows 8.010 Front Door 8 Hardware 9.00 $ 300.00 $ 2,700.00 8.020 Front Door 8, Hardware labor 0.00 $ 150.00 $ 8.030 Inierior Wood Door Units 150.00 $ 90.00 $ 13,500.00 8.040 Interior Wood Door Units Labor 150.00 $ 50.00 $ 7,500.00 8.090 Interior Glazin shower doors 9.00 $ 942.00 $ 8,478.00 8.130 Overhead Doors Sectional each 12.00 $ 800.00 $ 9,600.00 8130 Vestibule 2.00 $ 5,000.00 $ "10 000.00 8.170 Ezterior Windows 9.00 $ 2,320.00 $ 20,880.00 8.175 Sk li hts 0.00 $ 400.00 $ 8.200 Mirrors 9.00 $ 400.00 $ 3,600.00 DIVISION 8 TOTALS $ 76,258.00 nine Finishes 9.010 Exterior Wall Paintin 1.00 $ 6,500.00 $ 6,500.00 9.015 Exterior Wall Stone / Stucco 1.00 $ 15 000.00 $ 15,000.00 9.020 Misc. Exterior Paintin 0.00 $ 600.00 $ 9.030 Stain Doors 0.00 $ $ - 9.050 Interior Wail Paintin 72,500.00 $ 2.75 $ 34,375.00 9.070 D all S stem 1.00 $ 43,000.00 $ 43,000.00 9250 Lum Sum Floor Finishes 72,500.00 $ 7.50 $ 93,750.00 Ea le Floorin 9.330 CounterTO s 9.00 $ 2,000.00 $ 18,000.00 DIVISION 9 TOTALS - $ 210,625.00 , I ten Specialties ' t0.J40 Restroom Accessories 9.00 $ 500.00 $ 4,500.00 10.170 Misc.S ecialties 0.00 $ $ DIVISION 10 TOTALS $ 4,500.00 eleven E ui ment 11.030 Mailboz 1.00 $ 1,000.00 $ 1000.00 ' 040 Built-In-A liances 9.00 $ 1,650.00 $ 74850.00 045 Locker S stems 1.00 $ 10 000.00 $ 10,000.00 DIVISION 11 TOTALS $ 25,850.00 twelve Furnishin s 12.020 Blinds 0.00 $ $ 12.030 Misc. Furnishin s 0.00 $ $ DIVISION 12TOTALS - $ thirteen S ecial Constmction 13.020 Secun S stem 9.00 $ 1,200.00 $ 10,800.00 13.030 Misc. S ecial Construction 0.00 $ $ DIVISION 13TOTALS $ 10,800.00 fikeen Mechanicai 75.030 HVACS stem 9.00 $ 7000.00 $ 63,000.00 15.060 Common HVAC 3.00 $ 4,000.00 $ 12 000.00 15.070 Plumbin S stem 9.00 $ 8,000.00 $ 72,000.00 15.071 Fire S rinkler S stem 12 500.00 $ 3.00 $ 37,500.00 15.180 Misc. Mechanical 0.00 $ $ DIVISION 15 TOTALS $ 184,500.00 sixteen Electrical 16.030 Eledrical S stem Interior 9.00 $ 5,000.00 $ 45 000.00 16.060 Fixture Allowance 12,500.00 $ 0.65 $ 8,125.00 16.062 Main Service / Common areas 1.00 $ 15,000.00 $ 75 000.00 16.063 Parkin bt / ara e li htin 1.00 $ 10,000.00 $ 10,000.00 16.120 Communications 9.00 $ 500.00 $ 4,500.00 16.130 Fire Monitorin S stem 72 500.00 $ 1.00 $ 12 500.00 DIVISION 16 TOTALS $ 95,125.00 seventeen Profit & Overhead 17.010 Profit & Overhead Percenta e 6.00% $ 95,674.68 DIVISION 17TOTALS $ 95,674.68 ei hteen Misc. and Soft costs and Land 18.020 Land - 0.00 $ $ 18.060 Construction Loan Fees & Construction Interest 0.00 $ $ 18.080 Contin enc 0.00 $ $ 18.090 Commissions 0.00 3% $ 18.120 0.00 $ $ DIVISION 18 TOTALS $ GRAND TOTALS: $ 1,690,252.68 Avera e Cost Per Unit $ 167,805.85