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Home My WebLink About08/26/2008WVraiA WHEAT RIDGE HOUSING AUTHORITY AGENDA August 26, 2008 CTTY COUNCIL CHAMBERS 4:00 P.M. Individuals with disabilities are encouraged to participate in allpublic meetings sponsored by the City of Wheat Ridge. Cal[ Keather Geyer, Public Information Officer at 303-235-2826 at least one week in advance of a meeting ifyou are interested in participating and need inclusion assistance. A. Call Meeting to Order B. Roll Call C. Approval of the Minutes: June 24, 2008 D. Officers Reports E. Public Forum F. New Business 1. Update from Jefferson County School District 2. Termination of IGA between WRHA & JCHA 3. Annual Report G. Unfinished Business H. Other 1. Adjournment WHEAT RIDGE HOUSING AUTHORTTY MINUTES June 24, 2008 A. CALL MEETING TO ORDER The meeting was called to order by Chair Brungardt at 4:02 p.m. in the City Council Chambers of the Wheat Ridge Municipal Building, 7500 West 291n Avenue, Wheat Ridge, Colorado. B. ROLL CALL Authority members present: Cheryl Brungardt Kent Davis` Kathy Nuanes ` Lena Rotola Authority members absent: Janice Thompson Others present: Sally Payne, Deputy Directar Ryan Stachelski, Economic Development Specialist Larry Nelson, Cornerstone Realty Betty Maybin, Comerstone Realty Henry Wehrdt, Construction Manager Arui Lazzeri, Recording Secretary C. APPROVAL OF MINUTES It was moved by Kent Davis and seconded by Lena Rotola to approve the minutes of May 27, 2008 as presented. The motion passed unanimously. D. OFFICERS REPORTS There were no reports. E. PUBLIC FORUM There was no one present to address the Authority. F. UNFINISHED BUSINESS Allison Court pronertv - Henry Wehrdt reported that this property is very close ~ to completion. Housing Authority Minutes - 1- June 24, 2008 41s' Avenue propertv - Henry Wehrdt reported that contracts have not yet been let Parfet property - Larry Nelson reported that while there have been many showings on the Parfet property, there have been no offers. There are other nice units in the neighborhood that have not sold even with price reductions. He asked for authorization to reduce the prices on the two remaining units on Parfet to $169,000 and $199,000. Kent Davis stated that he was opposed to reducing the price if there is no cash flow problem. He was in favar of holding on for another couple of months. Kathy Nuanes asked about maintenance costs on the units. Henry Wehrdt estimated costs to be from $300 to $350 a month. It was moved by Lena Rotola and seconded by Kathy Nuanes to lower prices on the remaining two units on Parfet to $169,900 and $199,900. The motion Passed 3-1 with Kent Davis voting no. G. OTHER Chair Brungardt referred to an e-mail from Jeiry DiTullio asking far a representative from the Housing Authority to atteud City Council ineetings once a month to present an update on activities of the Authority. There was a consensus that Cheryl Brungardt should serve in this capacity. H. NEW BUSINESS L Request for Proposals from Jefferson County School District Executive Session , It was moved by Kathy Nuanes and seconded by Lena Rotola to enter into executive session to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property, pursuant to C.R.S. 24-6-402(4)(a). The motion passed unanimously. The regular meeting was adjourned in order to hold an executive session at 4:30 p.m. The executive session was convened at 4:38 p.m. Those attending the executive session were: Cheryl Brungardt, Housing Authority Kent Davis, Housing Authority Kathy Nuanes, Housing Authority ~ Housing Authority Minutes - 2- June 24, 2008 Lena Rotola, Housing Authority Sally Payne, Deputy Director Ryan Stachelski, Economic Development Specialist Henry Wehrdt, Construction Manager Larry Nelson, Cornerstone Realty Betty Maybin, Cornerstone Realty Ann Lazzeri, Secretary It was moved by Lena Rotola and seconded by Kathy Nuanes to adjourn the executive session at 5:11 p.m. The regular meeting was reconvened at 5:12 p.m. It was moved by Kathy Nuanes and seconded by Kent Davis that the Housing Authority make a proposal to the Jefferson County School District for the Fruitdale school property as discussed in executive session. The motion passed unanimously. 1. ADJOURNMENT It was moved by Kathy Nuanes and seconded by Lena Rotola to adjourn the meeting at 5:14 pm. Cheryl Brungax•dt, Chair Ann Lazzeri, Recording Secretary Housing Authority Minutes - 3- June 24, 2008 I JEFFERSON COUNTY ~ JCHAHOUSING AUTHORITY June 20, 2008 Ms. Cheryl Brungardt, Chair Wheat Ridge Housing Authority 7500 W. 27`h Ave. Wheat Ridge, Colorado 80013 7490 West 45th Avenue Wheat Ritlge, CO 80033 303.422.8600 fax 303.422.3229 www.jcha.org Dear Cheryl: It is with regret that we are going to terminate the Intergovernmental Agreement between the WRHA and JCHA for the use of our services. The original agreement called for a two year term with a two year renewal and a 60 day notice to opt out of the contract. Since June of 2001, together we have accomplished several projects of note. On Quail, the first project where many sources of funding were pooled, sixteen units were converted from rental inventory to home ownership opportunities. At 6410 West 44"' Place, another ten units were converted including garages and shed additions that were not a part of the acquisition. The same could be said of the Parkside project where another ten units were rehabilitated and converted from rental to homeownership. Now, the duplex on Parfet has been completed as well as the conversion of the tri- plex to a duplex on Allison Court. Both have larger sized units to accommodate a larger family than could live comfortably in a two bedroom unit. The West 41st Avenue duplex as well as the potential for the conversion of the Fruitdale school to condominiums have the potential to again improve the inventory affordable units for sale within the City of Wheat Ridge. In addition to the units that were rehabilitated, Cornerstone and I have looked at a myriad of other complexes that did not meet the standards of the WRHA. As well as the application for, monitoring, drawdown of awarded HOME funds including Davis-Bacon details. We have also done construction management of all projects to date for the WRHA. I am attaching a list of services we have provided for the transfer of responsibilities to whomever you may find to provide this service. We wish you the best in the future and hope that you are able to continue your mission without inteiruption. With Appreciation, , Henry Wehrdt, Jr Housing Manager Ii oav'' g *At t~ Alan M. Feinstein Executive Director JCHA Duties listed are as preformed for WRHA by staff and myself: _ ~ • Submit Letter of Interest for award of HOME/CD funds from County • Submit full application if chosen for potential award • Present information to County committee for potential award • Submit quarterly documents for compliance for all HOME/CD projects completed within the 5-20 year affordability period • Monitor HOME contract requirements for all completed projects • Submit all required exhibits and documentation for potential projects whether accepted or not • Prepare for and meet with County auditors for project compliance • Check all applicants for HUD debarred listings • Monitor Davis-Bacon requirements if contained within the HOME award as well as monitor submittals for compliance, on-site interviews of employees. • Submit for drawdown of funds for specific projects Project analysis • Meet with Cornerstone Realty to investigate potential acquisition for WRHA • Develop cost estimate for submittal to WRHA board for acceptance or rejection • If approved, develop bid specifications for board approval after review and discussion with realtor for viability of costs. If project rejected, start over as many times as necessary till viable project found. • Develop bid specs, notify potentia] list of contractors • Contact engineers and architects as required to address issues • Walk project to answer questions about proposed improvements • Receive bids, check references, insurance, develop spread sheets for submittal to WRHA board for approval or directions to eliminate line items and re-bid improvements • Develop contracts in triplicate for multiple signatures for project award (contractor, WRHA Chair, JCHA) • Monitor construction, verify issuance of City permits, approve contractor draws, verify correct retainage is with-held, submit to City for payment meet contractors for site changes or review of potentiai issues/problems/exclusions. Change orders/filed orders issued as needed. On-going till project completed • Walk project for final punch lists and verify contractor completion • Upon completion, change all locks, walk project with realtor to assure saleability of project. • Provide staff/personnel to complete project as intended (covering exclusions as discovered to the original contract) • Deep clean upon completion prior to lisring for sale Upon Completion • Contract for lawn care, trash removal, snow removal and general upkeep of finished projects as long as un-sold • If sold, complete all items on the buyers inspection report • Re-clean far move-in • Monitor all completed and unsold inventory for unforeseen complications while empty • Address warranty work as needed On-going duties • Provide information as necessary to Kathy Field for inclusion into board packets • Attend almost all WRHA board meeting to give personal updates as to acquisition, rehabilitation, acquisition and progress. • Provide input when asked about potential acquisitions/projects Repeat as necessary