HomeMy WebLinkAbout01/27/2009WHEAT RIDGE HOUSING AUTHORITY
AGENDA
January 27, 2009
CITY COUNCIL CHAMBERS
4:00 P.M.
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Ridge. Call Heather Geyer, Public Information Officer at 303-235-2826 at least one week in advance of a meeting
ifyou are interested in participating and need inclusion assistance.
A. Call Meeting to Order
B. Roll Call
C. Approval of the Minutes:
D. Officers Reports
E. Public Forum
November 25 & December 9, 2008
F. New Business
1. Rehab Partner Discussion & Selection
2. Authorization to hire Swanhorst & Company to perform Audit
3. Resolution 01-2009, Establishing a designated public place for the posting of
meeting notices as required by the Colorado Open Meetings Law
4. Election of Officers
G. Executive Session for the purpose of receiving legal advice to consider the purchase,
acquisition, lease, transfer or sale of real, personal or other property pursuant to
C.R.S. Section 24-6-402(4)(a).
H. Unfinished Business
1. Consider Counter Offer for Purchase of Property
I. Other
J. Adjournment
WHEAT RIDGE HOUSING AUTHORITY
MINUTES
November 25, 2008
1.
2.
CALL MEETING TO ORDER
The meeting was called to order by Chair Brungardt
Council Chambers of the Wheat Ridge Municipal R
Wheat Ridge, Colorado.
ROLL CALL
Authority members present:
Authority members absent:
Others Present:
Kent-1
Kathy
Lenal
p:m. in the City
7500 W. 29t' Avenue,
uty Director
Economic Development
Specialist
atthews, Accountant
y Nelson, Cornerstone Realty
Betty Maybin, Cornerstone Realty
Jason Stutzman, Brothers Redevelopment
Jeff Martinez, Brothers Redevelopment
Mary Ann Shing, Brothers Redevelopment
Ann Lazzeri, Recording Secretary
3.
OF AGENDA
It was move(f%y Lena ola and seconded by Kent Davis to amend the
agenda to hold an executive session following consideration of new business.
The motion passed unanimously.
4. APPROVAL OF MINUTES: October 14, 2008
It was moved by Kent Davis and seconded by Kathy Nuanes to approve the
minutes of October 14, 2008 as presented. The motion passed unanimously
Housing Authority Minutes - 1 - November 25, 2008
5.
6.
Presentation by Brothers Redevelopment
accessibility; working to provide affoi
governments to improve and stabilize
management for low income and subs
time home owners; administering d
maintenance programs for quay* lc
homeowners. Brothers Redevelops
metropolitan communities.
Brothers Redevelopment has expressed interest in working with the
Housing Authority as construction manager for Authority projects.
Representatives of Brothers presented an overvief=their operation and
experience. Areas of expertise include enhancrient of housing
Chair Brungardt repot
companies who respo
companies will be coi
considered at a future
t interest has al-si
W -article in the
to ~rther
working with local
for first-
; home
seniors an
iered with
expressed by other
:ript. These
cation and will be
Dick
and Approval of 2009 Budget
the proposed Housing Authority budget for
Mthe Authority, it was moved by Kent Davis and
Viola to approve Resolution No. 02-2008, a
~a budget and appropriation for the year 2009.
unanimously.
7.
PUBLIC FORUM
There was no one present to address the Authority.
NEW BUSINESS
A.
B.
It was moved by Lena Rotola and seconded by Kent Davis to enter into
executive session to consider the purchase, acquisition, lease, transfer or sale
of real, personal or other property, pursuant to C.R.S. 24-6-402-(4)(a). The
motion passed unanimously.
The regular meeting was adjourned at 4:42 p.m.
The executive session was convened at 4:43 p.m.
The executive session was adjourned at 5:11 p.m.
The regular meeting was reconvened at 5:12 p.m.
Housing Authority Minutes -2- November 25, 2008
Those attending the executive session were:
Cheryl Brungardt, Housing Authority
Kent Davis, Housing Authority
Kathy Nuanes, Housing Authority
Lena Rotola, Housing Authority
Sally Payne, Deputy Director
Ryan Stachelski, Economic Development Specialist
Larry Nelson, Cornerstone Realty
Betty Maybin, Cornerstone Realty
Ann Lazzeri, Secretary
8. OTHER
Larry Nelson reported that there are
9. ADJOURNMENT
It was moved by Kathy Nuanes and
meeting at 5:20 p.m.
properties.
to adjourn the
Secretary
Housing Authority Minutes -3- November 25, 2008
WHEAT RIDGE HOUSING AUTHORITY
SPECIAL MEETING MINUTES
December 9, 2008
1.
CALL MEETING TO ORDER
The meeting was called to order by Chair Brungardt
Council Chambers of the Wheat Ridge Municipal Bo
Avenue, Wheat Ridge, Colorado.
0 On. in the City
7500 West 29th
2.
ROLL CALL
Authority members present:
LenaF
Janice
Authority members absent: ent Davis
Others present:
Community Development
Stachelski, Economic Development
any Nelson, Cornerstone Realty
etty Maybin, Cornerstone Realty
Ann Lazzeri, Recording Secretary
3.
4.
5.
There we no itemshat required an executive session at this time.
PUBLIC
There was no one present to address the Authority.
NEW BUSINESS
A. Consider Counter Offer for Purchase of Property
The school district has extended a counter offer to the Housing Authority
regarding the possible purchase of the Fruitdale school building.
Housing Authority Minutes - 1 - December 9, 2008
Ken Johnstone discussed the importance of maintaining a good working
relationship with the school district when making a response to the counter
offer.
There was discussion about different avenues for financing the Fruitdale
project. The possibility of historic preservation tax credits was also
discussed. There was some discussion about the possibility of having
marketing students do the marketing plan part of due diligence.
Some concern was expressed about proceeding at
location and current market conditions. There wa
making this decision with only three agf'
It was moved by Janice Thompson and
the Housing Authority respond to th
extending the counter offer for t 'Fru
inform them that the Anthori "ill be
January 27, 2009 meeting when fu%re E
present. The motion passed unanimou
6.
7.
OTHER
There was no other business to
The
at 4:52
time in light of the
so, concern about
Authority present.
na Rotola that
thank them for
uperty and
prise at its
ers Can be
at this time.
Ann Lazzeri, Secretary
Housing Authority Minutes -2- December 9, 2008
Cs Swanhorst & Company LLC
--Qnifial Public Accounu nls
January 23, 2009
Board of Directors
Wheat Ridge Housing Authority
7500 West 29th Avenue
Wheat Ridge, Colorado 80033
We are pleased to confirm our understanding of the services we are to provide to the Wheat Ridge Housing Authority.
We will audit the basic financial statements of the Authority, as of and for the year ended December 31, 2008. Also, the
management's discussion and analysis, if prepared, will be subjected to certain limited procedures, but will not be
audited.
Audit Objective
The objective of our audit is the expression of an opinion as to whether your financial statements are fairly presented,
in all material respects, in conformity with accounting principles generally accepted in the United States ofAmericaand
to report on the fairness ofthe additional information referred to in the first paragraph when considered in relation to the
basic financial statements taken as a whole. Our audit will be conducted in accordance with auditing standards generally
accepted in the United States of America. Our audit will include tests of the accounting records and other procedures
we consider necessary to enable us to express such an opinion. If our opinion on the financial statements is other than
unqualified, we willfully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit
or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result
of this engagement.
Management Responsibilities
Management is responsible for establishing and maintaining effective internal controls. In fulfilling this responsibility,
estimates and judgments by management are required to assess the expected benefits and related costs of the controls.
The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are
safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with
management's authorizations and recorded properly to permit the preparation of financial statements in accordance with
generally accepted accounting principles. You are also responsible for all management decisions and functions, for
designating an individual with suitable skill, knowledge, or experience to oversee our financial statement preparation
services and accepting responsibility for the financial statements.
Management is responsible for making all financial records and related information available to us. We understand that
you will provide us with such information required for our audit and that you are responsible for the accuracy and
completeness of that information. You are also responsible for adjusting the financial statements to correct material
misstatements and for affirming to us in the representation letter that the effects of any uncorrected misstatements
aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both
individually and in the aggregate, to the basic financial statements taken as a whole.
8400 E. Crescent Parkway • Suite 600 • Greenwood Village, CO 80111 • (720) 528-4306 Fax: (720) 528-4307
Board of Directors
Wheat Ridge Housing Authority
Page 2
Management is responsible for establishing and maintaining effective internal controls, including monitoring ongoing
activities; for the selection and application of accounting principles; and for the fair presentation of the financial
statements in conformity with accounting principles generally accepted in the United States of America.
Management is responsible for the design and implementation of programs and controls to prevent and detect fraud, and
for informing us about all known or suspected fraud involving management, employees who have significant roles in
internal control, and others where the fraud could have a material effect on the financial statements. You are also
responsible for informing us of your knowledge of any allegations of fraud or suspected fraud received in
communications from employees, former employees, regulators, or others. In addition, management is responsible for
identifying and ensuring that the Authority complies with applicable laws and regulations and for taking timely and
appropriate steps to remedy any fraud, illegal acts, or violations of contracts or grant agreements that we may report.
With regard to using the auditors' opinion, you understand that you must obtain our prior written consent to reproduce
or use our report in bond offering official statements or other documents.
Audit Procedures-General
An audit includes examining, on atest basis, evidence supportingthe amounts and disclosures in the financial statements.
Therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested.
We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial
statements are free of material misstatement, whether caused by error or fraud.
Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a
detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us.
In addition, an audit is not designed to detect immaterial misstatements or violations of laws or regulations that do not
have a direct and material effect on the financial statements. However, we will inform you of any material errors and
any fraud that comes to our attention. We will also inform you of any other violations of laws or regulations that come
to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our
audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors.
Our procedures will include tests ofdocumentary evidence supporting the transactions recorded in the accounts, and may
include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and
liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written
representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At
the conclusion of our audit, we will also require certain written representations from you about the financial statements
and related matters.
Audit Procedures-Internal Control
In planning and performing our audit, we will consider the internal control sufficient to plan the audit in order to
determine the nature, timing, and extent of our auditing procedures for the purpose of expressing our opinion on the
Authority's financial statements.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies. However, we
will inform the governing body or audit committee of any matters involving internal control and its operation that we
consider to be significant deficiencies under standards established by the American Institute of Certified Public
Accountants. Significant deficiencies include acontrol deficiency or combination of control deficiencies such that there
is more than a remote likelihood that a misstatement of the financial statements that is more than inconsequential will
not be prevented or detected.
Board of Directors
Wheat Ridge Housing Authority
Page 3
Audit Procedures-Compliance
Identifying and ensuring that the Authority complies with laws, regulations, contracts, and agreements is the
responsibility of management. As part of obtaining reasonable assurance about whether the financial statements are free
of material misstatement, we will perform tests of the Authority's compliance with applicable laws and regulations and
the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on
overall compliance and we will not express such an opinion.
Audit Administration, Fees, and Other
Our fees for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction,
typing, postage, copies, telephone, etc.) except that we agree that our maximum fee, including expenses, will not exceed
$5,000. If the Authority is required to perform a Single Audit, additional fees will not exceed $2,000. Our standard
hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned
to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on
presentation. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected
circumstances will not be encountered duringthe audit. If significant additional time is necessary, we will discuss it with
you and arrive at a new fee estimate before we incur the additional costs.
We appreciate the opportunity to be of service to the Wheat Ridge Housing Authority and believe this letter accurately
summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with
the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.
Very truly yours,
Swanhorst & Company LLC
RESPONSE
This letter correctly sets forth the understanding of the Wheat Ridge Housing Authority.
Memorandum
TO: Wheat Ridge Housing Authority
THROUGH: Sally Payne, Deputy Director, Wheat Ridge Housing Authority
FROM: Kathy Field, Administrative Assistant
DATE: January 23, 2009
SUBJECT: Resolution Designating a Public Place for the Posting of Notices of Public
Meetings
Pursuant to legislative amendments to the Colorado Open Meeting Law as Section 24-6-
402(2)(c), Board of Adjustment is to annually designate at its first meeting for each calendar year
a public place for the posting of notices for meeting. By properly designating a place for posting
meeting notices, a public entity will be deemed to have given full and timely notice of any
meeting so long as notice thereof was posted as the designated place at least twenty-four hours in
advance thereof.
Attached is Resolution 01, Series of 2009, which identifies the lobby of the Municipal Building
as the designated place for posting of meeting notices.
Attachment
1. Resolution 01, 2009
WHEAT RIDGE HOUSING AUTHORITY
RESOLUTION NO. 01-2009
TITLE: A RESOLUTION ESTABLISHING A DESIGNATED
PUBLIC PLACE FOR THE POSTING OF MEETING
NOTICES AS REQUIRED BY THE COLORADO OPEN
MEETINGS LAW
BE IT RESOLVED BY THE WHEAT RIDGE HOUSING AUTHORITY, THAT:
Section 1. The lobby of the Municipal Building shall constitute the designated public
place for the posting of meeting notices as required by the Colorado Open Meetings Law. The
Executive Director or his designee shall be responsible for posting the required notices no later
than twenty-four (24) hours prior to the holding of the meeting. All meeting notices shall include
specific agenda information, where possible.
DATED this day of 2009.
Cheryl Brungardt, Chair
ATTEST:
Ann Lazzeri, Secretary
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