HomeMy WebLinkAboutCity Council Agenda Packet 01/27/20146:45-Pre-Meeting
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
January 27, 2014
7:00p.m.
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES OF January 13, 2014
PROCLAMATIONS AND CEREMONIES
CITIZENS' RIGHT TO SPEAK
a. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3
Minutes and sign the Public Comment Roster.
b. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA
ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be
heard.
APPROVAL OF AGENDA
.1: CONSENT AGENDA
a. Resolution 01-2014 -approving an Intergovernmental Agreement between the City of
Wheat Ridge and the Jefferson County School District R-1 for School Resource Officer
Services
Q.. Motion to renew a Memorandum of Agreement with the Colorado Department of Labor
and Employment, Division of Oil and Public Safety concerning Regulation of
Conveyances by Local Jurisdictions
c . Motion to approve the annual renewal of the Computer Aided Dispatch and Records
Management System in the amount of $84,555 payable to Logistic Systems, Inc.
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
January 13. 2014
Mayor Jay called the Regular City Council Meeting to order at 7:00 p.m.
ROLLCALL OF MEMBERS
Jerry DiTullio Bud Starker Zachary Urban Kristi Davis
Tim Fitzgerald George Pond Tracy Langworthy Genevieve Wooden
Also present: City Clerk, Janelle Shaver; City Treasurer, Larry Schulz; City Attorney,
Gerald Dahl; City Manager, Patrick Goff; Police Chief, Daniel Brennan; Public Works
Director, Scott Brink; other staff and interested citizens.
APPROVAL OF MINUTES OF December 9. 2013
Motion by Councilmember Starker for approval of the Minutes of December 9, 2013;
seconded by Councilmember Davis; carried 8-0
CITIZENS' RIGHT TO SPEAK
Larry Merkl (WR) requested that Council reconsider the back-in parking on 38th
Avenue. People don't know how to do it. For safety it would be better to reconsider it.
Kristian Teegardin brought greetings from the City of Edgewater. He announced his
candidacy for Colorado House District 24.
Chris Mucilli asked that the Council reconsider their vote on the back-in parking on
38th. He will be opening a business there soon and the back-in parking is dangerous in
front of his shop. He's been cursed at and treated badly when doing the back-in
parking, and he's seen people almost get hit.
Pat Mucilli owns a building on 38th. He asked that Council reconsider the back-in
parking. It creates a hazard itself, plus an additional hazard when people park head-in .
When the back-in parking went in his business dropped so much he had to close his
shoe store. It's time to fix it, please.
At the request of Councilmember Urban, Jerry Dahl ruled that it would be appropriate at
this time to consider a motion to have staff bring information [about alternatives to back-
City Council Minutes January 13 , 2014 Page2
in parking] to an already-scheduled study session . It is a scheduling matter, which is
allowed by Council Rules, and does not require amending the agenda.
Motion by Councilmember Urban to direct staff to research the options for removing the
back-in parking on 38th Avenue and replacing it with other parking options . The options
should include pricing and schedules , along with any other pertinent information
necessary for Council to direct staff to imp lement the changes and be brought to the
next study session on January 27th ; seconded by Councilmember DiTullio .
Comments and questions from the Council followed .
Motion failed 2-6 w ith Councilmembers Pond, Dav is , Fitzgerald, Starker, Langworthy,
and Wooden voting no.
APPROVAL OF AGENDA
Motion to approve the agenda by Councilmember D iTull io ; seconded by
Councilmember Pond ; carried 8-0 .
.1:. CONSENT AGENDA
a. Motion to encumbe r funds for On -Call Traffic Signal and Repa ir Services to W .L.
Contractors of Arvada , CO , in an amount not to exceed $45 ,000
[Public Works General Fund budget, Account Number 01 -303 -700-704 ,
Contractual Services ; a one-year renewal]
Q.. Motion to encumber funds for On-Call Storm Sewer Cleaning and Repair
Services to Quality Pipe Services of Englewood, CO, in an amount not to exceed
$40 ,000
[Public Works General Fund budget, Account Number 1-303-700-704 ,
Contractual Services ; a one-year renewal]
c . Motion to encumber funds for Bus Shelter Cleaning & Snow Removal Services
and Bus Bench Refuse Collection and Cleaning for payment to Front Range
Services , Inc. in a total amount not to exceed $36 ,000 in 2014
[Public Works General Fund budget, Account Number 1-303-700-704,
Contractual Services ; a one-year renewal]
fL Motion to approve payment of the Sales Tax Increment Share Backs for
November and December of Fiscal Year 2013 from the Wheat Ridge Urban
Renewal Authority Town Center Project in the amount of $77,160 .05 to Renewal
Wheat Ridge
[In September, 2011 the City Council approved an increase in the payment from
50% to 100% of the sales tax increment share back through December, 2014 .]
City Council Minutes January 13, 2014 Page 3
e. Resolution No . 05-2014-approving an agreement between the City of
Lakewood and the City of Wheat Ridge for Crime Lab/Crime Scene Services and
authorizing payment of $68,900 to the City of Lakewood
[From Account 01-212-700-704; pays salary and benefits for one Crime Lab
position, plus overtime and supplies; required annual approval; will save $31,182
a year over having an in-house position]
L Resolution 06-2014-approving an Intergovernmental Agreement between the
City of Wheat Ridge and the City of Lakewood concerning Academy Training for
Police Officer Recruits
[Budgeted item; Academy operated by City of Lakewood and the Jefferson
County sheriff's Office; cost is $4,200 per recruit]
Councilmember Langworthy introduced the Consent Agenda.
Motion by Councilmember Langworthy to approve the consent agenda; seconded by
Councilmember Fitzgerald; carried 8-0
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
2. Resolution No. 03-2014-authorizing the submission of an Environmental
Protection Agency 2014 Brownfields Clean-Up Grant Application
Mayor Jay opened the public hearing.
Councilmember DiTullio introduced Resolution No. 03-2014.
Clerk Shaver read the title and summary.
Renewal Wheat Ridge wants to apply for an EPA Clean-Up Grant related to site
contamination at 7690 W. 381h Avenue and 3700 Yukon Court. The request will
be for up to $200,000 to assist with remediation of the site .
Steve Art, Economic Development Coordinator, reviewed prior information about
the property. Wheat Ridge urban renewal has purchased the site. Ground water
clean-up and soil removal is necessary for development. Upon receipt of a NAD
(No Action Determination) letter from the CO Department of Public Health we
have a developer who has, in a letter, expressed interest in purchasing the
property and developing it along with the other approx. 13 acres of that site.
There was no public comment.
Mayor Jay closed the public hearing.
Motion by Councilmember DiTullio to approve Resolution No. 03-2014, a
resolution authorizing the submission of an Environmental Protection Agency
City Council Minutes January 13, 2014 Page4
2014 Brownfields Clean-up Grant application ; seconded by Councilmember
Pond ; carried 8-0 .
3 . Council Bill No. 14-2013-revising Chapter 26 Article VIII of the Wheat Ridge
Code of Laws concerning Floodplain Control
Councilmember Pond introduced Council Bill14-2013 .
Mayor Jay opened the public hearing .
Clerk Shaver assigned Ordinance 1544.
Mark Westberg (Engineering Department) was sworn in and gave a power point
presentation on the action. This ordinance adopts
• New state regulations
• New floodplain maps
• Updated terminology
The City will be doing some things to help reach a Class 5 in the ratings which
will help property owners in the floodplain get a higher discount on their flood
insurance.
There was no public comment.
Mayor Jay closed the public hearing.
Motion by Councilmember Pond to approve Council Bill No. 14-2013, an
ordinance revising Chapter 26, Article VIII of the Wheat Ridge Code of Laws
Concerning Floodplain Control, on second reading, and that it take effect 15 days
after final publication; seconded by Councilmember Starker; carried 8-0 .
DECISIONS, RESOLUTIONS AND MOTIONS
4. Resolution 04-2014-approving the acquisition of private property for the purpose
of constructing, installing, maintaining and using Public Improvements for the
Kipling Street Multi-Use Trail by either negotiation and voluntary purchase or, if
necessary, through the utilization of the City's power of Eminent Domain, and
authorizing such action as necessary to accomplish said purposes
Councilmember Fitzgerald introduced Resolution 04-2014 .
Mark Westberg gave a power point ~resentation about the plan for the Kipling
Multi-Use Trail from 32"d Ave. to 441 Ave.
City Council Minutes January 13, 2014 Page 5
o The Trail will be a bicycle/pedestrian trail on the east side of Kipling
connecting Crown Hill, Discovery Park, the Rec Center, and Clear Creek
Trail.
o A dedicated bike/ped bridge will be installed across Clear Creek.
o A federal process must be followed for property acquisition.
o The project needs 1 0' for the trail, 2' for pedestrian lights between 32"d
and 35t 11 , and 3' for Xcel poles in the remaining segments
o There are three segments of trail construction : 32"d to 35th; 38th to 39th;
41st to 44th
Property acquisition --
• In a few locations there are 10' of existing improvements on private
property (3,989 sf).
• Right of way acquisition involves 20 parcels, widths varying from 2' to 1 0'.
(total of 10,150 sf, with 2,863 sf residential)
• Temporary construction easements from 8' to 10'. (less than half is
residential)
Amenities include -
• Utility undergrounding from 32"d to 35th
• Pedestrian lights and street lights (pedestrian lights like the new ones at
32"d & Youngfield)
• Upgraded traffic signals for bike/ped and handicapped
• 9 benches with trashcans
• Bike racks (10 spaces) and a bike shelter (10 spaces, probably at the
park)
Construction Items included -
• Tree replacement (one for one.)
• Landscaping/irrigation replacement
• Fence replacement
• Driveway reconstruction
• Retaining walls (like the wall in the City Hall parking lot)
Project Budget -
• Design-$343,000
• Construction-$2,835,000 ~ncludes 32"d to 44th, but no new trail
construction from 35th to 38t or from 39th to 41st)
• Total-$3,178,000
• Federal -$2,473,000
• City-$705,000
• Any unlikely shortfall will be provided by the City
• Total includes estimated ROW acquisition costs of $180,000 (not
including engineering and professional services)
Design Schedule-
• As soon as we get ROW approval from COOT, ROW acquisition and
design can begin.
City Council Minutes January 13, 2014 Page6
• January 29th -2nd neighborhood meeting (Likely will be rescheduled to
the first or second week in February due to delays by COOT)
• Mid May, 2014-ROW acquisition should be complete
• June 30, 2014-Out to bid
• August 11, 2014-Design ready for Council approval
Construction schedule--
• 1st Quarter 2014-Xcel undergrounding 32"d to 35th
• Summer 2014-other utility relocations
• September 2014-start construction
• May 2015 -finish construction
• Restrictions -
• Work hours-7:00 am to 5:00 pm
• No work on holidays or weekends
Council questions -
Mr. DiTullio asked if COOT was still requiring undergrounding construction be
done at night only. Mr. Westberg related that Xcel needs to submit a lane shift
request to COOT. When they do that COOT will give approval for daytime
construction. The City has not been able to find out where Xcel is with that.
Mr. Fitzgerald asked if extra trees will be planted, since we are a Tree City.
Mr. Westberg stated that beyond replacement trees no extra trees are planned.
Extra trees may be part of ROW negotiations with private property owners. Mr.
Fitzgerald expressed a desire for more trees.
Mayor Jay asked if we are still good with the timing schedule for our federal
grant. Mr. Westberg assured that per DRCOG we are on schedule.
Motion by Councilmember Fitzgerald to approve Resolution No. 04-2014, a
resolution authorizing the acquisition of private property for the purpose of
constructing, installing, maintaining and using public improvements for the Kipling
Street multi-use trail by negotiation and voluntary purchase, or, if necessary
through the utilization of the City's power of eminent domain and authorizing
such action as necessary to accomplish said purposes; seconded by
Councilmember Pond; carried 8-0
5. Resolution 02-2014-amending the Fiscal Year 2014 General Fund Budget to
reflect the approval of a Supplemental Budget Appropriation in the amount of
$40,000 for the required match for an EPA Brownfields Clean-Up Grant
Councilmember Starker introduced Resolution 02-2014.
There was no staff presentation and no questions from Council.
City Council Minutes January 13, 2014 Page 7
Motion by Councilmember Starker to approve Resolution No. 02-2014. a
resolution amending the fiscal year 2014 General Fund Budget to reflect the
approval of a supplemental budget appropriation in the amount of $40,000 for the
required match for an EPA Brownfields Clean-Up Grant.; seconded by
Councilmember DiTullio ; carried 8-0
6. Resolution 07-2014-approving an Amendment to the Intergovernmental
Agreement with the Urban Drainage Flood Control District for the funding of
future Maple Grove Reservoir Maintenance and Improvements
Councilmember Pond introduced Resolution 07-2014.
Motion by Councilmember Pond to approve Resolution No. 07-2014, a
resolution approving an amendment to the Intergovernmental Agreement with the
Urban Drainage Flood Control District for the funding of future Maple Grove
Reservoir maintenance and improvements.; seconded by Councilmember
Langworthy;
There was no staff presentation. In response to Mr. Starker's question it was
pointed out that the existing agreement (in place since 1976) caps the City's
responsibility at 18.75% for capital improvements. This amendment merely
replaces the annual contribution method (for future maintenance/replacement of
the dam) with a five-year Capital Improvement Plan (CIP) process.
Motion carried 8-0
7. Motion to appoint Elected Officials to Outside Agencies
Councilmember Davis introduced agenda item 7, listing the names of the
proposed mayoral appointees and the agencies to which they will be appointed.
Motion by Councilmember Davis to ratify the list of appointments she had just
read; seconded by Councilmember Langworthy.
Councilmember Starker pointed out a discrepancy in names between the
background information and the actual motion for the alternate to the Community
Development Advisory Council. Ms. Davis said she would correct it.
Councilmember DiTullio noted that historically these appointments are discussed
at a study session. Since that hadn't happened, he wondered if the
appointments were set in stone. He is interested in being the School Liaison; as
a teacher he could provide Council with information daily if needed.
Councilmember Wooden said she had expressed interest in this position and
City Council Minutes January 13, 2014 Page 8
confirmed that she has already attempted to meet with Jill Felman of the School
Board and the principals of school in the City .
Councilmember DiTullio requested division of the question.
Motion by Councilmember Davis to appoint Councilmember Bud Starker to the
Colorado Municipal League, Policy Committee Member, with Councilmember
Zachary Urban appointed as alternate ; seconded by Councilmember DiTullio;
carried 8-0.
Motion by Councilmember Davis to appoint Mayor Joyce Jay to DR COG,
Council Representative, with Councilmember Bud Starker as alternate; seconded
by Councilmember Wooden; carried 8-0 .
Motion by Councilmember Davis to appoint staff member Sally Payne to the
Community Development Advisory Committee with Councilmember George
Pond as alternate; seconded by Councilmember Starker; carried 8-0.
Motion by Councilmember Davis to appoint Councilmember Bud Starker to
Jefferson Economic Council; seconded by Councilmember Pond; carried 8-0.
Motion by Councilmember Davis to appoint Councilmember George Pond to the
Jefferson County Transportation Action and Advocacy Group ; seconded by
Councilmember Wooden; carried 8-0.
Motion by Councilmember Davis to appoint Councilmember Jerry DiTullio to the
Police Seizure Fund; seconded by Councilmember Starker; carried 8-0.
Motion by Councilmember Davis to appoint Councilmember Genevieve Wooden
to the Applewood Business Association/\/Vest Chamber; seconded by
Councilmember Starker; carried 8-0.
Motion by Councilmember Davis to appoint Councilmember Genevieve Wooden
as the Jefferson County School Liaison; seconded by Councilmember
Langworthy; carried 7-1, with Councilmember DiTullio voting no.
Motion by Councilmember Davis to appoint Mayor Joyce Jay and
Councilmember Tim Fitzgerald to the Wheat Ridge Business District; seconded
by Councilmember Starker; carried 8-0 .
~ Motion to ratify the Mayoral Appointment of Chad Harr to the Wheat Ridge
Housing Authority
Councilmember Urban introduced agenda item 8.
City Council Minutes January 13, 2014 Page 9
Motion by Councilmember Urban to ratify the District II Mayoral appointment of
Chad Harr to the Housing Authority, term to expire March 2 , 2014 ; seconded by
Councilmember Fitzgerald ; carried 8-0
9. Motion to ratify the Mayoral Appointment of Tracy Langworthy to the Wheat
Ridge Housing Authority
Councilmember Wooden introduced agenda item 9 .
Motion by Councilmember Wooden to ratify the Council Member Mayoral
appointment of Tracy Langworthy to the Wheat Ridge Housing Authority, term to
expire March 2, 2016; seconded by Councilmember Fitzgerald ; carried 7-1 with
Councilmember DiTullio voting no .
CITY MANAGER'S MATTERS none
CITY ATTORNEY'S MATTERS none
CITY CLERK'S MATTERS none
ELECTED OFFICIALS' MATTERS
Genevieve Wooden announced the Cultural Commission is having Meet the Artist this
Thursday, the 16th at Mike's Camera from 5:30 -7:00 . The featured artist is Blu
Hartkopp .
Tracy Langworthy reminded folks of the MLK Day holiday next Monday.
Mayor Jay congratulated and thanked those who will serve outside agencies.
Kristi Davis thanked Mark Westberg for his presentations tonight. She assured people
that the folks have been heard about the parking on 38th Avenue ; she is confident some
action will take place on that in time.
Zachary Urban announced Sts . Peter & Paul 's school auction on Saturday evening ,
February 8, at the Sons of Italy hall . It's a dinner /dance/auction night. -He also
announced that on January 25 Brothers Redevelopment, based in Edgewater, is
hosting a first-time home buyer education class. It's a free class available to anyone
who wants to learn the pros and cons of home ownership. It will start at 9:00am.
Reach out to Brothers Redevelopment for more information. -He thanked Mr.
Teegardin for coming .
Motion by Councilmember Davis to go into Executive Session for a conference with the
City Attorney, Municipal Court Judge and appropriate staff under Charter Section
City Council Minutes January 13, 2014 Page 10
Motion by Councilmember Davis to go into Executive Session for a conference with the
City Attorney , Municipal Court Judge and appropriate staff under Charter Section
5.7(b)(1) and Section 24-6-402(402(4)(b), C .R.S ., specifically for legal advice from the
City Attorney concerning municipal court matters ; and further to adjourn the Council
meeting at the conclusion of the executive sess ion ; seconded by Councilmember Pond ;
carried 8-0.
The Regular City Council Meeting adjourned at 8 :26 pm.
Following a short break the City Council reconvened in the lobby conference room for
the executive session , which started at 8 :32pm and ended at 9 :29pm .
APPROVED BY CITY COUNCIL ON January 27 , 2014 BY A VOTE OF __ to __
Kristi Davis , Mayor pro tern
The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e.
they contain a record of what was done at the meeting , not what was said by the
members . Recordings and DVD 's of the meetings are available for listening or viewing
in the City Clerk's Office , as well as copies of Ordinances and Resolutions .
~~~#
.... ~ -r-City of •
:rwheatR.Ldge
ITEM NO: i, ct.
DATE : January 27 ,2014
REQUEST FOR CITY COUNCIL ACTION
TITLE: RESOLUTION NO. 01-2014-A RESOLUTION APPROVING
AN INTERGOVERNMENTAL AGREEMENT BETWEEN
THE CITY OF WHEAT RIDGE AND THE JEFFERSON
COUNTY SCHOOL DISTRICT R-1 FOR SCHOOL
RESOURCE OFFICER SERVICES
0 PUBLIC HEARING
D BIDS/MOTIONS
C8J RESOLUTIONS
QUASI-JUDICIAL:
ISSUE:
D ORDINANCES FOR I ST READING
0 ORDINANCES FOR 2 N° READING
D YES
The Wheat Ridge Police Department and the Jefferson County School District R-1 have worked
together for several years and participated in the School Resource Officer (SRO) Program. The
primary mission of the SRO Program is to provide formal instruction , informal consultation and
mediation , enforcement, and problem solving for the school communities. To date, a formal ,
written intergovernmental agreement (IGA) between the City of Wheat Ridge and the Jefferson
County School District R-1 concerning SROs has not been established.
As part of the Police Department's commitment to the Commission on Accreditation for Law
Enforcement Agencies (CALEA) National Accreditation, an IGA between the Public School
District and the City is required by CALEA. The attached IGA is similar to formal written
agreements established between other nationally accredited police departments and public school
districts.
PRIOR ACTION:
While a School Resource Officer Program has been in place for several years , no formal written
agreement has ever been made.
SROIGA
January 27, 2014
Page 2
FINANCIAL IM PACT:
There is no additional financial impact to the City by the establishment of this IGA . The
program has been in operation for several years and funded through grants and the City budget.
BACKGROUN D :
The Wheat Ridge Police Department has a genuine and vested interest in the positive growth and
development of the community's youth. The position ofSRO has been established to provide for
the assignment of police officers within the City's public and private elementary, middle, and
high schools. These officers provide a forum through which students, parents, faculty, and Jaw
enforcement officers can become acquainted , and as a result, earn mutual respect. This program
demonstrates to parents and faculty that the agency has a genuine interest in the community's
young people. This program provides a variety of educational opportunities and a positive Jaw
enforcement presence in the school community. SROs are not intended to serve as security
personnel in the schools , or to enforce school disciplinary policies.
A written agreement for terms outlining services provided by the Public School District and law
enforcement services provided by the agency is required by CALEA and includes:
a . a statement of the specific services to be provided
b. specific language dealing with financial agreements between the parties
c. specification of the records to be maintained concerning the performance of services
by the provider agency
d. language dealing with the duration, modification, and termination of the contract
e. specific language dealing with legal contingencies
f. stipulation that the provider agency maintains control over its pers01mel
g. specific arrangements for the use of equipment and facilities
h. a procedure for review and revision , if needed , of the agreement.
All of the elements listed above are included in this IGA to ensure compliance with CALEA
standards .
REC OMMEN DATI O N:
It is recommended that the City Council approve the IGA between the City of Wheat Ridge and
Jefferson County School District R-1 for School Resource Officer Services.
RE C O MMEN DED M O T IO N:
"I move to approve Resolution No. 01-2014, a resolution approving an intergovernmental
agreement between the City of Wheat Ridge and the Jefferson County School District R-1 for
School Resource Officer Services."
Or,
"I move to postpone indefinitely Resolution No . 01-2014, a resolution approving an
intergovernmental agreement between the City of Wheat Ridge and the Jefferson County School
District R-1 for School Resource Officer Services, for the following reason(s) "
SROIGA
January 2 7 , 2 014
Page 3
REPORT PREPARED/REVIEWED BY:
Jim Lorentz, Division Chief
Daniel Brennan, Chief of Police
Patrick Goff, City Manager
ATTACHMENTS:
1. Resolution No. 01-2014
2. Inter-Governmental Agreement between the City of Wheat Ridge and the
Jefferson County School District R-1 for School Resource Officer Services
TITLE:
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 01
Series of 2014
A RESOLUTION APPROVING AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE CITY OF WHEAT RIDGE AND THE
JEFFERSON COUNTY SCHOOL DISTRICT R-1 FOR SCHOOL
RESOURCE OFFICER SERVICES
WHEREAS, pursuant to C.R.S. § 29-1-203, the City of Wheat Ridge ("City") and the
Jefferson County School District R-1 ("District") are authorized to enter into cooperative
agreements with other governmental entities to provide any function, service or facility each is
authorized to undertake; and
WHEREAS, the City is authorized to provide law enforcement services and the District is
authorized to provide public education services; and
WHEREAS, the City and the District each recognize the value in cooperating to
proactively provide a consistent and visible law enforcement presence in schools; and
WHEREAS, the parties have therefore developed a School Resource Officer Program
that places a uniformed police officer in certain District schools located within the City; and
WHEREAS, the parties have memorialized the terms of said School Resource Officer
Program in an intergovernmental agreement; and
WHEREAS, in accordance with Section 14.2 of the City's Home Rule Charter, the City
Council wishes to approve said intergovernmental agreement by resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge,
Colorado, as follows:
THE INTERGOVERNMENTAL AGREEMENT FOR SCHOOL RESOURCE OFFICER
SERVICES BY AND BETWEEN THE CITY OF WHEAT RIDGE AND THE JEFFERSON
COUNTY SCHOOL DISTRICT R-1, ATTACHED TO THIS RESOLUTION AND
INCORPORATED HEREIN BY REFERENCE, IS HEREBY APPROVED.
DONE AND RESOLVED this 2ih day of January, 2014.
Joyce Jay, Mayor
ATTEST:
Janelle Shaver, City Clerk
Attachment 1
INTERGOVERNMENTAL AGREEMENT FOR SCHOOL RESOURCE OFFICER SERVICES
This Intergovernmental Agreement for School Resource Officer Services (this "Agreement") is
made and entered into as of the 1st day of January, 2014 (the "Effective Date"), by and between the
Jefferson County School District R-1 (the "District") and the City of Wheat Ridge , Colorado (the "City").
RECITALS
WHEREAS , the District, the City, and the community are impacted by the demands placed upon
them to address incidents and situations directly or indirectly related to juveniles and the schools ; and
WHEREAS , the problems of juvenile crime, drug abuse, gang involvement , and other youth-
related problems which negatively affect the community and the schools , can best be addressed in a
proactive and preventative manner; and
WHEREAS , the District and the Wheat Ridge Police Department (the "Department ") have
developed a School Resource Officer Program to provide a school-based approach to the development of
a positive relationship between students and law enforcement and the prevention of juvenile crime, drug
abuse and gang involvement by our community's young people; and
WHEREAS , such programs are recognized as being effective in the development of a positive
relationship between law enforcement agencies and young people , and in the prevention of juvenile
crime.
NOW , THEREFORE, in consideration of the mutual covenants and promises set forth herein, the
District and the City agree as follows:
I. OBLIGATIONS AND RESPONSIBILITIES OF THE CITY AND THE
DEPARTMENT
a. The City, by and through the Department, agrees to provide the District with law enforcement
officers who shall act as School Resource Officers (SRO) at District schools located in the
City for the term of this Agreement. The number of SROs shall be agreed upon between the
Department and the District based on the communicated needs of the District and the ability
of the Department to provide staffing for SROs.
b. Adjustments outside these regular hours at a school may be made by mutual agreement
between the school administration and the Department.
c. SROs will be City employees recruited and employed by the City . The SROs ' salaries , payroll
taxes , payroll based expenses , including workers compensation insurance, and benefits are the
responsibility of, and will be paid exclusively by the City.
d. SRO 's will report directly to the Department and will follow Department command structure.
e. The Department will provide SRO training as is required by state statute.
f. All scheduling, deployment and supervision of SROs will be the responsibility of the
Department.
g. The Department reserves the right to remove/re-assign any SRO as long as prior notification
is given to the District.
h. SROs will provide focused law enforcement services to students , staff, and the surrounding
community to include routine patrol , traffic enforcement, preliminary crime investigation and
Attachment 2
1
responding to calls for service, and the SRO's shall perform additional functions including but
not limited to the following:
1. Differentiate between disciplinary issues and crime problems and respond appropriately.
2. De-escalate school-based incidents whenever possible.
3. Conduct and participate in the investigation of criminal offenses on campus.
4. Understand that the District has adopted a discipline code that emphasizes the use of
restorative approaches to address behaviors , and is designed to minimize the use of law
enforcement intervention.
5. Enhance school safety on school grounds to help foster a safe and secure learning
environment.
6. As partners with the District, when appropriate, SROs may assist with resolving law
enforcement issues that affect the District and the broader community.
7. Provide a positive liaison between the Department, the students, the school administration
and the Department of Security and Emergency Management.
8. Participate in meetings with school administration when requested by school
administration during the SRO's normal shift.
9. Officers making an arrest or writing a citation/summons to a student at school , at a school
event, or on a school vehicle shall notify the school principal or the principal's designee in
a reasonable time period , not to exceed the mandates as set forth in state law.
1 0. Question students in a manner and a time when it has the least impact on the
student/suspect's schooling so long as the delay in questioning does not interfere with the
effectiveness of the investigation.
II. THE SCHOOL DISTRICT'S AND SCHOOL ADMINISTRATION'S OBLIGATIONS
AND RESPONSIBILITIES
a. The District reserves the right to request the removal/re-assignment of any SRO for any
reasonable cause the District provides in writing to the Department after other attempts to
correct the problem have been explored.
b. The District agrees to provide each School Resource Officer with workspace and access to
computer systems while the School Resource Officer is present at District locations.
c. School Administration will arrange meetings with the SRO as needed by the school
administration .
d . School Administration will de-escalate school-based incidents whenever possible and will
make every effort to handle routine discipline (code of conduct) within the school without
involving the SRO in an enforcement capacity (issuing citations) unless it is absolutely
necessary or required by law.
e. The District and School Administration will cooperate with Department-initiated
investigations and actions without hindering or interfering with Department functions or
the assigned SRO's assigned duties.
f. School Administration will provide ongoing feedback to the Department for evaluation
purposes.
2
g. School Administration will notify parents as soon as possible when students are ticked or
arrested.
III. SCHEDULING
Each SRO shall be assigned to work at a specific school by the Department in collaboration
with the District. The Department will schedule the working hours of the SROs supporting
District schools taking into account the school year calendar of the District. The hours of SRO
availability will be during normal school hours while the school is in session. Assignments
will be communicated to the school Principal and Department of Security and Emergency
Management.
IV. PROGRAM DIRECTION
Each SRO shall be given the flexibility to be mobile and visible throughout the campus ,
neighborhood or community as needs dictate. The SRO shall determine what physical location
is best to maintain officer safety and tactical advantage at all times. The SRO shall not be
assigned duties that are the responsibility of the District or a school employee. SROs shall
have continuing authority to determine whenever a summons shall or shall not be issued or an
arrest made. The SRO may consult with the school principal to evaluate the implications,
impacts and alternatives , if any, regarding an incident or event.
V. TERM
The term of this Agreement shall be for one (1) year commencing on January 1, 2014 . The
Agreement shall automatically renew for consecutive one (I) year terms unless otherwise
terminated as set forth below.
VI. Termination. This Agreement may be terminated by either party at any time by providing
thirty (30) days advance written notice to the other party.
VII. Relationship of the parties. Each party is an independent governmental entity and this
Agreement and the transactions contemplated hereunder shall not create between the parties a
relationship of agency, joint venture, partnership or employment. Each party acknowledges
that the performance of its obligations under this Agreement shall not result in any change in
the employment status of such party's respective employees, and such party's employees shall
remain solely employees of such party. Further, the employees and agents of a party shall
only be entitled to salary, employment/unemployment benefits or other compensation from
that party.
VIII. No Third party Beneficiaries. There are no intended third-party beneficiaries to this
Agreement.
IX. Liability of the Parties. The provision of services under this Agreement is for the benefit of
the parties to the Agreement. Each party agrees to be responsible for its own liability incurred
as a result of its participation in this Agreement. In the event any claim is litigated , each party
will be responsible for its own expenses of litigation or other costs associated with enforcing
this Agreement.
3
X. Nonassignment. This Agreement shall not be assigned or delegated by a party without the
prior written consent of the other.
XI. Binding Effect. This Agreement shall inure to the benefit of, and be binding upon, the
parties , and their respective legal representatives and successors.
XII. Notices. All notices under this Agreement shall be in writing, and shall be deemed sufficient
when directly presented or sent pre-paid , first class United States Mail , addressed as follows:
If to THE CITY:
Dan Brennan, Chief of Police
Wheat Ridge Police Department
7500 W 29th Avenue
Wheat Ridge, CO 80033
with a copy to :
Wheat Ridge City Attorney
Murray Dahl Kuechenmeister & Renaud , LLP
1530 16th Street, Suite 200
Denver, CO 80202
If to THE DISTRICT:
John McDonald
Executive Director -Secmity and Emergency Management
Jeffco Public Schools
1829 Denver West Drive, Bldg. #27
Golden, Colorado 80401
with a copy to District's Chief Legal Officer (same address as above),
or to such other address or addresses as either party may designate in writing.
XIII. Local Concern. The Parties agree and acknowledge that the activities contained in this
Agreement are matters of local concern only, and the Parties have mutually joined together for
the performance of the matters of local concern, and that nothing in this Agreement shall be
construed as matters of statewide concern.
XIV. Integration. This Agreement constitutes the entire Agreement between the Parties ,
superseding all prior oral or written communications.
XV. Governing Law and Venue. This Agreement shall be governed by the laws of the State of
Colorado and any legal action concerning the provision hereof shall be brought in Jefferson
County, Colorado.
XVI. Review and Amendment. Each party to this Agreement reserves the right to review the
terms of this Agreement at any time. The City and the District agree to negotiate in good faith
to resolve any disputes regarding the terms of this Agreement or to review any changes
necessary to affect the purposes set forth herein. This Agreement may not be modified or
amended except in a writing signed by the parties.
4
XVII. Counterparts. Thls Agreement may be executed in counterpart, each of which will be
deemed an original. Delivery of an executed signature page of this Agreement by facsimile or
email transmission will constitute effective and binding execution and delivery of this
Agreement.
XVIII. Severability. If any provision of this Agreement is found by a court of competent jurisdiction
to be unlawful or unenforceable for any reason , the remaining provisions hereof shall remain
in full force and effect.
XIX. Immunities Preserved. It is the intention of the parties that this Agreement shall not be
construed as a contractual waiver of any immunities, defenses or monetary limitations
provided by the Colorado Governmental Immunities Act, §24-1 0-101 , C.R.S , et. seq .
IN WITNESS WHEREOF , the Parties have caused this Intergovernmental Agreement for School
Resource Officer Services to be executed and effective as of the Effective Date.
ATTEST:
Janelle Shaver, City Clerk
CITY OF WHEAT RIDGE,
COLORADO
Joyce Jay, Mayor
APPROVED AS TO FORM:
Gerald E. Dahl , City Attorney
5
JEFFERSON COUNTY R-1 SCHOOLS
By: -------------------------
Name:
Title:
The foregoing Agreement for School Resource Officer Services was acknowledged before me this
_____ day of , 2014 , as of Jefferson County R-1 Schools.
WITNESS my hand and official seal.
My Commission expires: ----------------
Notary Public
6
.,.~A,
... ~ .,. City of •
JP'Wheat:R.i_dge
ITEM NO: _l._{r,
DATE: January 27,2014
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO RENEW A MEMORANDUM OF AGREEMENT
WITH THE COLORADO DEPARTMENT OF LABOR AND
EMPLOYMENT, DIVISION OF OIL AND PUBLIC SAFETY
CONCERNING REGULATION OF CONVEYANCES BY
LOCAL JURISDICTIONS
0 PUBLIC HEARING
~ BIDS/MOTIONS
0 RESOLUTIONS
ISSUE:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2ND READING
In 2008 the City of Wheat Ridge executed a Memorandum of Agreement (MOA) with the State
of Colorado Division of Oil and Public Safety which allowed the City to act as the authority
having jurisdiction within the City to oversee an inspection program as mandated by the state for
inspection of conveyances , more commonly referred to as elevators and lifts. That MOA recently
expired and requires renewal , with the approval of City Council , to maintain the City's authority
to administer the current conveyance inspection program. The proposed renewal period is from
January 13 ,2014 through September 30 ,2018.
PRIOR ACTION:
The previous MOA as approved by City Council in 2008.
FINANCIAL IMPACT:
The City bills conveyance owners on an annual basis for the cost of the third-party inspections
that are performed , currently $180 per year per conveyance, and an additional administrative fee
of $30 per year per conveyance. Renewal of the agreement would have no financial impact on
the City as continuation ofthe current conveyance inspection program was included in the 2014
Building Division budget. Approximately 127 conveyances currently exist within the City, and at
a rate of$30 per conveyance for administrative fees , expiration and non-renewal ofthe
Council Action Form
January 27 , 2014
Page 2
agreement would result in a loss of revenue in the amount of $3 ,810 per year. Non-renewal could
potentially result in unknown unreimbursed administrative costs associated with execution of
orders on behalf of the Division of Oil and Public Safety (OPS).
BACKGROUND:
The City has administered a conveyance inspection program at the local level for more than 1 0
years using third-party state-approved and certified conveyance inspectors. Conveyance owners
are billed for the state-mandated inspections at the same cost paid by the City with an additional
$30 administrative fee per conveyance. A Denver area regional inspection program was at one
time staffed through the Denver Regional Council of Governments (DR COG) and Wheat Ridge ,
as with most communities , utilized their program . In 2008 , The Colorado Division of Oil and
Public Safety, which oversees the conveyance licensing and inspection program at a state level ,
altered the program to allow local jurisdictions to return control to the state or to maintain a local
program . DRCOG stopped their inspection progran1 at this same time. The City of Wheat Ridge
opted to maintain a local program and executed a MOA establishing authority for that program
through October 2013. The program has continued since that time without issue and renewal of
the MOAs required to maintain the City's local inspection program , proposed through 2018.
RECOMMENDATIONS:
Staff recommends approval and execution of the MOA maintaining the City 's authority to
administer a locally-managed conveyance regulation and inspection program and maintaining the
City's control of conveyances under its jurisdiction.
RECOMMENDED MOTION:
"I move to approve the renewal of the Memorandum of Agreement with the State of
Colorado Department of Labor and Employment, Division of Oil and Public Safety,
concerning regulation and inspection of conveyances by local jurisdictions."
OR,
"I move to deny the renewal of the Memorandum of Agreement with the State of
Colorado Department of Labor and Employment, Division of Oil and Safety, concerning
regulation and inspection of conveyances by local jurisdictions, for the following
reason(s) "
REPORT PREPARED/REVIEWED BY:
John Schumacher, Chief Building Official
Kenneth Johnstone, Community Development Director
Patrick Goff, City Manager '
ATTACHMENTS:
1. Memorandum of Agreement
MEMORANDUM OF AGREEMENT-CMS #14-16228
FOR LOCAL JURISDICTION REGULATION OF CONVEYANCES
Pursuant to the Elevator and Escalator Certification Act
Title 9 Article 5.5, Colorado Revised Statutes
THIS MEMORANDUM OF AGREEMENT ("MOA ") is entered into on this 27th day of January, 2014, between the the
Colorado Department of Labor and Employment, Division of Oil and Public Safety ("OPS "), 633 17th Street, Suite 500,
Denver, Colorado 80202 -3610 and City of Wheat Ridge, Colorado ("Authority Having Jurisdiction" or "AHJ"), located at
7500 West 29 th Avenue, Wheat Ridge , Colorado 80033 (collectively referred to as the "Parties").
I. BACKGROUND
The Elevator and Escalator Certification Act (the 'Act'), Title 9, Article 5.5, Sections 101 through 120, Colorado Revised
Statutes (C.R.S.), declares that "in order to ensure minimum safety standards throughout Colorado, the regulation of
conveyances is a matter of statewide concern ". Conveyance Regulations, 7 Colorado Code of Regulations (CCR] 1101-8,
have been promulgated to implement the requirements in the Act, and associated policies and guidance have been
developed to further clarify requirements in regulations.
The Act allows a local authority having jurisdiction (AHJ) to enter into an MOA with OPS to regulate conveyances that
are located within its territory (city, county or city and county) of authority. Following OPS's approval of the AHJ's
conveyance standards and execution of this MOA , the AHJ will be considered an Approved AHJ .
Documents incorporated herein and by reference to this MOA are Appendix A, Elevator and Escalator Certification Act,
and Appendix B, Conveyance Regulations .
II. AUTHORITY AND PURPOSE
The principle authority for this MOA is contained in §9 -5.5-112 (2), C.R.S. The Parties have entered into this MOA to :
• Identify the responsibilities of each party for ensuring the safety of conveyances within the State of Colorado
through compliance with the Act, regulations, and associated policies and guidance;
• Formalize the cooperative working relationships between the Parties; and
• To provide procedures for communications, exchange of information, and resolution of problems as necessary
to carry out the provisions of the Act and regulations.
Ill. EFFECTIVE DATE AND TERM
This MOA shall be effective on January 27, 2014 upon the satisfaction of OPS that the AHJ has developed a program that
can adequately regulate conveyances within its territory. This MOA will terminate on September 30, 2018, unless
terminated sooner as specified herein.
IV. RESPONSIBILITES OF OPS
A. OPS shall approve the AHJ entering into this MOA.
B. OPS shall adopt nationally recognized conveyance safety standards.
C. OPS shall require that all newly installed and existing conveyances in the State of Colorado are registered with
OPS . This process will include the collection of a one-time registration fee from the conveyance owner.
D. OPS shall require that all conveyance contractors, mechanics, and inspectors conducting work in the State of
Colorado are licensed through OPS.
V. RESPONSIBILITES OF THE AHJ
A. The AHJ shall operate and enforce a conveyance regulation program within its territory of authority with
standards equal to or more stringent than those within current OPS statute and regulation.
B. The AHJ shall be responsible for relaying information regarding conveyances within its territory to the OPS on
an annual frequency. This information shall be submitted to OPS no later than February 28 th of each calendar
year and shall include information from the previous calendar year. The information and information format
shall be determined by the OPS and shall be incorporated by reference herein to this MOA.
C. The AHJ shall, in cooperation with OPS, establish a schedule for the AHJ to initially adopt standards listed in
§9-5.5-112 (1 ), C.R.S. Following this initial adoption, the AHJ shall remain current in adoption of future
standard versions within 90 days from the date at which OPS adopts the standard.
D. The AHJ shall be responsible for ensuring that all new and existing conveyances regulated by OPS within the
territory of the AHJ are registered with OPS prior to issuing a Certificate of Operation for those conveyances.
E. The AHJ shall be responsible for ensuring that all entities described in IV . D. above are licensed with OPS prior
to conducting work in its territory. Information regarding unlicensed entities shall be reported to OPS
immediately in order that OPS enforcement be initiated.
F. Within 24 hours of notification received by the AHJ, the AHJ shall notify OPS of any accident resulting in injury
to an individual.
FINAL
Attachment 1
G. If the AHJ utilizes a subcontractor in the performance of its responsibilities under this MOA, the AHJ shall
ensure that the subcontractor holds all required licenses and/or certification to perform their responsibilities,
and maintains adequate insurance coverage at all times while performing their responsibilities.
H. If allowed per AHJ regulations, the AHJ shall review and make determination of approval or denial for all
Alternate Materials and Methods Requests (AMMR-code variances) submitted by conveyance owners or
contractors. The AHJ must notify the OPS on all AMMR determinations.
VI. ACCESS TO INFORMATION
A. To the extent allowed by law, each party shall make available to each to the other party, at no cost,
information regarding conveyances within its territory. Requests for information shall not impose an
unreasonable resource burden on the other party.
B. Upon reasonable notice to the AHJ during the term of this MOA, OPS may inspect and review AH)'s records
with regard to this MOA.
VII. TERMINATION
The Parties may terminate this MOA for their convenience by notifying the other party in writing, as described in
Section VIII C of this MOA, of their intent to terminate this MOA. Such termination shall be effective thirty (30)
calendar days following notice. Notwithstanding the above, OPS may terminate this MOA immediately if the AHJ
fails to satisfactorily perform its responsibilities hereunder during the term of this MOA.
VIII. GENERAL PROVISIONS
A. Legal Authority
The parties warrant that each possesses actual. legal authority to enter into this MOA. The parties further warrant
that each has taken all actions required by its applicable law, procedures, rules, or by-laws to exercise that
authority, and to lawfully authorize its undersigned signatory to execute this MOA and bind that party to its terms.
The person or persons signing this MOA, or any attachments or amendments hereto, also warrant(s) that such
person(s) possesses actual, legal authority to execute this MOA, and any attachments or amendments hereto, on
behalf of that party.
B. Notice of Pending Litigation
Unless otherwise provided for in this MOA, the AHJ shall notify the OPS individuals, as listed below inC, within five
(5) working days after being served with a summons, complaint, or other pleading in a case which involves any
services provided under this MOA and which has been filed in any federal or state court or administrative agency.
C. Notice Procedure
All notices required to be given under this MOA shall be in writing and shall be deemed given when personally
served or three (3) days after deposit in the United States Mail, certified mail, return receipt requested, and
addressed to the following parties or to such other addressee(s) as may be designated by a notice complying with
the foregoing requirements. If sent by facsimile, notice shall be deemed given at the time of completion of the
transmission of the facsimile with facsimile machine confirmation of transmission to the correct facsimile number
of all pages of the notice.
For the AH):
Name & Title: john C. Schumacher, Jr.
Chief Building Official
Address: 7500 West 29th Avenue
Wheat Ridge, Colorado 80033
Phone/Fax: (303)_ 235-2853/_(303) 237-8929
ForOPS:
Name & Title: Lisa Eze, Purchasing Director
Address: Colorado Department of Labor & Employment
633 17lh Street, Suite 1100, Denver CO 80202
Phone/Fax: 303-318-8054, 303-318-8068
W 'th t I a copy o:
Name & Title: Greg johnson, Conveyance Section Manager
Address: Colorado Department of Labor & Employment
Oil & Public Safety Division
633 17th Street, Suite 500, Denver CO 80202
Phone/Fax: 303-318-8536, 303-318-8534
FINAl
By:
D. Independent Contractor
Neither AH) nor any agent or employee of AH) shall be or shall be deemed to be an agent or employee of OPS.
E. Third-Party Claims
Only to the extent that indemnification is consistent with any constitutional or statutory limitations on the AH)'s
ability to indemnify others, the AH) shall indemnify and hold OPS harmless against any third party claims that may
arise under this MOA as a direct result of the A H)'s performance or non -performance of its responsibilities
hereunder.
F. Adherence To Applicable Laws.
At all times during the term of this MOA, both parties shall comply with all applicable federal and state laws,
regulations, rules, or procedures, as these provisions currently exist or may hereafter be amended, all of which are
incorporated herein by reference and made a part of the terms and conditions of this MOA.
G. Venue.
The Parties agree that exclusive venue for any action related to this MOA shall be filed in the City and County of
Denver, Colorado.
H. Governmental Immunity Act
No term or condition of this MOA shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protection, or other provisions, of the Colorado Governmental Immunity Act, C.R.S.
24-10-101 et seq., or the Federal Tort Claims Act, 28 U.S .C. 2671 et seq., as applicable, as now or hereafter
amended.
I. Entire Understanding
This MOA is the complete integration of all understandings between the parties. No prior or contemporaneous
addition, deletion, or other amendment shall have any force or effect whatsoever, unless embodied in writing. No
subsequent novation, renewal, addition, deletion, or other amendment shall have any force or effect unless
embodied in a written contract executed and approved by the Parties.
IX. APPROVALS
The Parties hereto have executed this MOA.
Joyce Jay
Mayor
Date : _____ _
By:
Colorado Department of Labor and Employment
Division of Oil and Public Safety
Mahesh Albuquerque, Director
Date : _____ _
FINAL
~ ~ . ~
.. ~ , City of •
?WheatRi_dge
ITEM NO :~·
DATE: January 27 , 2014
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO APPROVE THE ANNUAL RENEWAL OF THE
COMPUTER AIDED DISPATCH AND RECORDS
MANAGEMENT SYSTEM IN THE AMOUNT OF $84,555
PAYABLE TO LOGISTIC SYSTEMS, INC.
D PUBLIC HEARING
cgj BIDS/MOTIONS
0 RESOLUTIONS
QUASI-JUDICIAL:
ISSUE:
D ORDINANCES FOR I ST READING
0 ORDINANCES FOR 2N° READING
D YES
The annual renewal of licensing and support of the existing computer aided dispatch (CAD),
records management system (RMS), and mobile field reporting Logisys First Report (LFR) is
necessary to maintain the software for the police department. The annual renewal of licensing
and support will cost $84 ,555 which has been approved in the 2014 Budget.
PRIOR ACTION:
Approved by Council
FINANCIAL IMPACT:
$84 ,555 budgeted for 2014 in the IT Budget
BACKGROUND:
The proposed annual renewal of licensing and support of the existing CAD , RMS , and mobile
field reporting LFR is necessary to maintain the software for the police department and public
safety. The annual renewal of licensing and support will cost $84 ,555 which was approved in
the 2014 Budget. This package is all-inclusi v e for licensing and technical support services . It
Council Action Form
January 27 , 2014
Page2
includes software upgrades and bug fixes and patches , plus technical support to implement these
software enhancements and fixes.
Currently, the CAD , RMS and LFR systems are functional on the Dell PowerEdge Server
that was replaced in January 2012. The continued renewal of the annual licensing and
support contract is necessary to maintain and keep the software for these systems up to
date.
RECOMMENDATIONS:
Staff recommends approval of the annual renewal of the computer aided dispatch and records
management system.
RECOMMENDED MOTION:
"I move to approve the annual renewal of the computer aided dispatch and records management
system in the amount of $84,555 payable to Logistic Systems."
Or,
"I move to deny the annual renewal of the computer aided dispatch and records management
system in the amount of$84,555 payable to Logistic Systems for the following reason(s) ,
REPORT PREPARED AND REVIEWED BY:
Michael Steinke, IT Manager
Heather Geyer, Administrative Services Director
Patrick Goff, City Manager
ATTACHMENTS:
1. Logistic Systems Invoice # 021989
LOGISTIC SYSTEMS, INC.
3000 PALMER ST
MISSOULA, MT 59808
Sold WHEAT RIDGE (CITY OF) PO
To: ATTN: MIKE STEINKE
7500 W 29TH AVE
WHEAT RIDGE I co
80033
Ship Via.:
Ship Date: 01/06/14
Due Date.: 01/06/14
Terms .... : RECEIPT
Item I .D./Desc . Ordered
LOGISYS FIRSTCALL CAD SYSTEM
E911 ANI I ALI INTERFACE
SPECTRACOM NETCLOCK INTERFACE
CCIC/NCIC INTERFACE
MOBILE COMPUTING INTERFACE
***************
* *
* I N V 0 I C E *
* *
***************
Document Number: 021989
Document Date: 01/06/14
Page: 1
Ship msteinke
To: @ci.wheatridge.co.us
Shipped
Cust I.D ..... : WHEATP
P.O. Number .. :
P.O. Date .... : 01/06/14
Job/Order No.:
Salesperson .. :
Unit Price Net TX
14145.00 E
1194.00 E
LOGISYS DATATRAK RECORD MANAGEMENT SYST
629.00 E
629 .00 E
2513.00 E
31168.00 E
1167.00 E
918.00 E
12511.00 E
3658.00 E
Continued ....
RMS TO JUVENILE DEFENDER SYSTEM
RMS TO COURT INTERFACE
LOGISYS FIELD REPORTING SOFTWARE
NORTHSTAR CAD
Subtotal: 68532.00
Attachment 1
LOGISTIC SYSTEMS, INC.
3000 PALMER ST
MISSOULA, MT 59808
Sold WHEAT RIDGE (CITY OF) PD
To : ATTN: MIKE STEINKE
7500 W 29TH AVE
WHEAT RIDGE I co
80033
Ship Via.:
Ship Date: 01/06/14
Due Date.: 01/06/14
Terms .... : RECEIPT
***************
* * * I N V 0 I C E *
* *
***************
Document Number: 021989
Document Date: 01/06/14
Page: 2
Ship msteinke
To: @ci.wheatridge.co.us
Cust I.D ..... : WHEATP
P.O. Number .. :
P.O. Date .... : 01/06/14
Job/Order No.:
Salesperson .. :
Item I .D./Desc. Ordered Shipped Unit Price Net TX
LFR ACCIDENT MODULE
INTERFACE TO DYNAMIC IMAGING MUGSHOT
SOLUTION
INTERFACE UTILITY FOR PD MAGIC
NORTHSTAR ADVANCED
LOGISYS CADTRAK SOFTWARE
MODIFICATIONS TO THE CASE MANAGEMENT
MODULE
PICTOMETRY INTERFACE
2014 LICENSE AND MAINTENANCE FEES
1.20% CPI ADJ
Send billing error notice within (60) days of
inv date to asteele@edulog.com, (406)728-0921
X-3123. Service charges at 12% annually will
accrue on past due accounts.
Subtotal:
Tax ..... :
Total ... :
1663.00 E
364.00 E
726.00 E
5085.00 E
2989.00 E
3799.00 E
1397.00 E
0.00 E
84555.00
0.00
84555.00
,.~ .. ~
... ., City of
:rwlieatRi_dge
ITEMNO: ~.
DATE: January 27 ,2014
REQUEST FOR CITY COUNCIL ACTION
TITLE: RESOLUTION NO. 09-2014 - A RESOLUTION APPROVING
A FIRST AMENDMENT TO THE I-70/KIPLING
CORRIDORS URBAN RENEWAL PLAN TO ALLOW FOR
THE UTILIZATION OF TAX INCREMENT FINANCING
[gJ PUBLIC HEARING
D BIDS /MOTIONS
[gJ RESOLUTIONS
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2N° READING
QUASI-JUDICIAL: D YES [gJ NO
o~Ml~
City Manager
ISSUE:
Renewal Wheat Ridge (RWR) received a Tax Increment Financing (TIF) agreement application
from MVG Development for the redevelopment of a commercial property at the southwest
corner of Kipling Street and 38th Avenue. The proposed project is located in the I-70/Kipling
Corridors Urban Renewal Plan (the Plan) project area. The Plan authorized RWR to use TIF, but
utilization for a particular project was not adopted. This amendment adopts the utilization ofTIF
only for the MVG redevelopment area.
PRIOR ACTION:
The Council approved the Plan in May 2009. There have been no amendments to the Plan. The
Planning Commission adopted a resolution on December 19,2013 finding the use ofTIF for the
MVG redevelopment project in conformance with the Comprehensive Plan.
FINANCIAL IMPACT:
As a result of approving this first amendment, RWR would at a future date enter into a TIF
agreement with MVG. The TIF would include the sales tax and property tax increments
generated on this site. An independent impact analysis indicates a current property tax base of
$78,741 and a sales tax base of approximately $31,500. All affected agencies , including the
City, will continue to receive their current tax base portion of property and sales tax as per Urban
Renewal law. At full build out , the project 's pro forma estimates the property tax increment in
2016 will be just over $148 ,000 and increasing to $271,000 by 2038. In addition, the sales tax
Council Action Form
January 27 , 2014
Page2
increment in 2015 is projected to be just over $460,000 and increasing to approximately
$744,000 by 2038.
BACKGROUND:
The site for the future MVG redevelopment has had many uses since its original agricultural
purpose in 1937. In the 1940s , the small complex located behind the Starbucks was constructed.
In 1961, the existing commercial structure was completed for the original Safeway grocery store.
That building now houses the Family Thrift Store. In 1974, two additional commercial
structures were built. These two building are occupied by Clancy 's Irish Pub , Starbucks and
Cost Cutters , along with a few minor tenants.
During its 40 years of operations , the entire shopping center has fallen into disrepair. Numerous
code enforcement issues are continually addressed by the City including potholes and weeds in
the parking lot , illegal dumping, transient occupancy of the vacant buildings , and general
maintenance issues. In addition, the site has poor drainage which leads to occasional flooding in
the structures located at the northern portion of the property. There are additional site constraints
related to circulation , access , site sloping, inadequate parking in proximity to the Starbucks , and
no significant landscaping anywhere on the 6.3 acres.
The subject property, a blighted and under-performing commercial comer, was identified by
RWR in the Plan and by the community in the City 's Comprehensive Plan , Envision Wheat
Ridge as an area in need of a transformative redevelopment project. In the opinion of staff, this
objective is possible if existing improvements are replaced with new structures and the entire
development is better connected to established neighborhoods surrounding the property.
R WR and the City have attempted to locate a developer to purchase the property for many years.
Staff attended the International Council of Shopping Center's (ICSC) annual conference
numerous times to market this site. Throughout 2012 and 2013 , staff created working
relationships with all of the property owners. These relationships were critical in enabling staff
to obtain agreement from the property owners to sell their individual parcels to a private
developer. MVG stepped in to begin extended negotiations with all four property owners and
approached staff to inquire about the potential to implement TIF for the project.
Proposed Project
As the master developer of the site, MVG intends to :
• Demolish all existing blighted structures that it acquires .
• Install new public improvements (drainage, sidewalk, landscaping, etc) and bury the
above-ground utilities.
• Construct a new mixed-use development including retail and a senior housing facility on
the 6 .3 acre site.
MVG proposes construction of a 27,000 sq. ft. retail grocery store to be occupied by Sprouts
Farmers Market (Sprouts). Starbucks/Cost Cutters may continue to operate in their current
facilities ; however, Starbucks has expressed interest in a new store with a drive-thru to generate
Council Action Form
January 27 , 2014
Page3
higher sales. One additional retail pad would be made available and is expected to be occupied
by a quick service restaurant. The senior housing component will consist of a 64-unit assisted
living and memory care facility and will be located on the northwestern portion of the site where
the current strip center exists today.
MVG Development has signed purchase and sale agreements with three of the four property
owners. Negotiations are currently underway to acquire the fourth property that is occupied by
Starbucks and Cost Cutters. MVG expects to have a purchase and sale agreement executed
within the next 30 days.
MVG is actively negotiating the lease agreement with Sprouts as the anchor tenant for the retail
component. The project has been approved by the Sprouts Real Estate Committee, as well as by
the company's President. All necessary site visits to approve the project have been completed
and Sprouts expects MVG to deliver a finished building in the 4 1h quarter of2014 for an
expected January 2015 opening.
Developme11t lllcelltive Package Request a11d Procedures
The 1-70/Kipling Corridors Urban Renewal Plan has stated objectives to reduce, eliminate and
prevent the spread of blight within the project area. To accomplish this purpose, the Plan
promotes local objectives with respect to appropriate land uses , private investment and public
improvements. The Plan, while not a regulating document, envisions new uses and
redevelopment of existing uses in an architectural style that is regionally relevant. Staff feels this
project meets the goals of the Plan.
The Plan authorizes RWR to participate in redevelopment activities including demolition, public
improvements, land acquisition , redevelopment, rehabilitation, and relocation. Completion of
these activities may be financed in whole or part by RWR using TIF generated from property and
sales taxes.
At the November 19 ,2013 RWR meeting, Greg Moran, Jon Rankin and John Reinsma from
MVG presented the proposed development and their justification for the TIF request. MVG
provided the following items as barriers to development in the absence ofTIF:
• In order to consolidate all four parcels required for the redevelopment project, MVG is
paying above market value for the properties.
• The site suffers from poor infrastructure which requires extensive site grading and utility
undergrounding.
R WR recommended proceeding forward with the proposed TIF and implementation steps to
approve an agreement. Based on this recommendation, MVG hired Ricker/Cunningham (Ricker)
and its principals, Anne Ricker and Bill Cunningham to complete a project pro forma and impact
analysis for the project.
Council Action Form
January 27 , 2014
Page4
An independent third party, Gruen Gruen + Associates , was contracted by RWR to provide an
independent analysis of the project's pro forma. The report indicated that the use ofTIF is
warranted for this project to proceed successfully.
Staff is negotiating with MVG on the amount ofTIF required and the mechanisms to monetize
the project. Staffwill provide that agreement to RWR and Council at a future date.
An amendment to the Plan is required to authorize the use ofTIF. This amendment is considered
a substantial modification and requires that R WR satisfy the following:
• Prepare an amendment to the Plan. This was completed in November, 2013 and attached
to this report.
• Submit the first amendment to the Planning Commission for review for
conformity with the City's general plan at least thirty (30) days before the public
hearing (C.R.S. § 31-25-1 07(2)). This item was heard and approved at the
December 19 , 20 13 meeting.
• Provide a 30-day written notice to all property owners, residents and owners of
businesses within the Plan area (C.R.S. § 31-25-107(4)(c)). Notices were sent on
December 21 ,2103.
• Submit the modification to the board of county commissioners at least thirty (30)
days before public hearing (C.R .S . § 31-25-107(3 .5)). If the proposed
modification contains TIF provisions , an impact statement must also be presented
to the board of county commissioners containing specific information required by
C.R.S . § 31-25-1 07(3.5). The plan modification and impact report was submitted
to the office of the commissioners on December 26, 2013.
• Post the public hearing notice. The notice was published on December 19 , 2013
in the Wheat Ridge Transcript.
Upon completion of those items , Council is required to conduct a public hearing (C .R.S.
§ 31-25-1 07( 4)). After the public hearing and adoption of a resolution , the county
assessor will be notified of the TIF provision (C.R.S . § 31-25-1 07(1 0)).
REC OMMEN DATI ONS:
Staff recommends moving forward with the substantial modification for the following reasons :
1. The project will add new retail options with the addition of a Sprouts Farmers Market.
2. The residential component will add a needed service for the City and surrounding area by
providing alternative options for long-term care.
3. The project may act as a catalyst for future development and redevelopment of sites along
the 38th Avenue corridor and the Plan area.
4. The project will create additional property and sales tax over time for RWR, the City and
other taxing entities.
5 . The project will remove blight, an objective of the Plan and a key requirement ofRWR.
Council Action Form
January 2 7 , 2014
Page 5
RECOMMENDED MOTION:
"I move to approve Resolution No. 09-2014, a resolution approving a first amendment to the 1-
70/Kipling Corridors Urban Renewal Plan to allow for the utilization of tax increment
fi . " mancmg.
Or,
"I move to deny Resolution No. 09-2014 , for the following reason(s) _______ "
REPORT PREPARED/REVIEWED BY:
Steve Art, Urban Renewal Manager
Patrick Goff, Executive Director
ATTACHMENTS:
I. Resolution No. 09-2014
• Exhibit A -I-70/K.ipling Corridors Plan (Not including Appendices A-
C or Attachments I and 2)
• Exhibit B First Amendment to the I-70/Kipling Corridors Plan
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 09
Series of 2014
TITLE: A RESOLUTION APPROVING A FIRST AMENDMENT
TO THE I-70/KIPLING CORRIDORS URBAN
RENEWAL PLAN TO ALLOW FOR THE UTILIZATION
OFT AX INCREMENT FINANCING
WHEREAS, in May 2009, the Wheat Ridge City Council approved an urban
renewal plan, known as the 1-70/Kipling Corridors Urban Renewal Plan (the Urban
Renewal Plan) Exhibit A for the elimination of blight and redevelopment of certain
portions of the City; and
WHEREAS, such Urban Renewal Plan includes the area described in Exhibit B
hereto, which is the location of the MVG Development property; and
WHEREAS, Section 7.7 of the Urban Renewal Plan provided for the utilization of
sales and property tax incremental revenue sources within the redevelopment area; and
WHEREAS, in compliance with the Urban Renewal Law of Colorado, C.R.S. §
31-25-101 et seq., the Wheat Ridge Urban Renewal Authority desires to implement the
use of tax increment financing for the project area described in Exhibit B;
WHEREAS, this first amendment to the Urban Renewal Plan is considered a
substantial modification and therefore requires a 30-day notice to all property and
business owners and the County Commissioners in the Urban Renewal Plan project
area and requires the City's Planning Commission to review the modification and its
conformity to the City's general plan for development as a whole; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado, as follows:
Section 1. The City Council hereby adopts this resolution amending Section 8 of
the Urban Renewal Plan for the utilization of property and sales tax increment for the
MVG Development project.
DONE AND RESOLVED THIS 2ih day of January, 2014.
Joyce Jay, Mayor
AITEST:
Janelle Shaver, City Clerk
Attachment 1
Exhibit A
1-70/ Kipling Corridors
Urban Renewal Plan
Wheat Ridge, Colorado
May 2009
Prepared for:
Wheat Ridge Urban Renewal Authority
Wheat Ridge, Colorado City Council
Prepared by:
Leland Consulting Group (LCG)
LELAND CONSULTING GROUP (20 July 2009)
1
1-70/ Kipling Corridors
Urban Renewal Plan
Wheat Ridge, Colorado
Tabl e of Contents
Section 1.0:
1.1
1.2
1.3
1.4
Section 2.0
Section 3.0
3 .1
Section 4.0
Section 5.0
Section 6.0
6 .1
6.2
6.3
Section 7.0
7 .1
7.2
7 .3
7.4
7.5
7.6
7.7
7.8
7.9
7 .10
7.11
7.12
7.13
7.14
Introduction
Preface
Blight Findings
Other Findings
Urban Renewal Area Boundaries
1.4.1 Boundary Map of Urban Renewal Area
Definitions
Purpose of the Plan
Public Participation
Qualifying Conditions
Relationship to Comprehensive Plan
Plan Objectives
General Descriptions
Development and Design Objectives
Public Investment Objectives
Authorized Urban Renewal Undertakings and Activities
Public Improvements and Facilities
Other Improvements and Facilities
Development Opportunities -Catalyst Projects
Development Standards
Variations in the Plan
Urban Renewal Plan Review Process
Project Financing and Creation of Tax Increment Areas
Property Acquisition and Land Assemblage
Relocation Assistance
Demolition, Oearance, Environmental Remediation, and Site Prep
Property Disposition
Redevelopment and Rehabilitation Actions
Redevelopment I Development Agreements
Cooperation Agreements
LELAND CONSULTING GROUP (20 july 2009)
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6
10
11
13
14
18
2
1-70 I Kipling Corridors
Urban Renewal Plan
Wheat Ridge, Colorado
Table of Contents
Section 8.0
8.1
8.2
8.3
8.4
Section 9.0
Appendix
Appendix A:
AppendixB:
AppendixC
Attachment 1:
Attachment 2:
Project Financing
Public Investment Objective
Authorization
Project Revenues
8.3.1 Tax Increment Financing
8.3.2 Distribution of Tax Revenues
Other Financing Mechanisms I Structures
Severability
Urban Renewal Area Legal Description
Urban Renewal Plm Concept Map
City of Wheat Ridge Comprehensive Plan, Updated 2000 References
1-70 I Kipling Corridors Conditions SUIVey
1-70 I Kipling Corridors Jefferson County Impact Report
LELAND CONSULTING GROUP (20 July 2009)
26
28
3
1-70 I Kipling Corridors
Urban Renewal Plan
Wheat Ridge, Colorado
1.0 Preface and Background
1.1 Preface
This I-70 I Kipling Corridors Urban Renewal Plan (the "Plan" or the "Urban
Renewal Plan'1 has been prepared by the Wheat Ridge Urban Renewal
Authority (the "Authority") for the City of Wheat Ridge ("City''). It will be
carried out by the Authority, pursuant to the provisions of the Urban Renewal
Law of the State of Colorado, Part 1 of Article 25 of Title 31, Colorado Revised
Statutes, 1973, as amended (the" Act''). The administration and implementation
of this Plan, including the preparation and execution of any documents
implementing it, shall be performed by the Authority.
1.2 Blight Findings
Under the Act, an urban renewal area is a blighted area, which has been
designated as appropriate for an urban renewal project In each urban renewal
area, conditions of blight, as defined by the Act, must be present, and in order for
the Authority to exercise its powers, the City Council must find that the presence
of those conditions of blight, "substantially impairs or arrests the sound growth
of the municipality or constitutes an economic or social liability, and is a menace
to the public health, safety, morals or welfare."
LELAND CONSULTING GROUP (20 July 2009)
4
The I-70 I Kipling Corridors Conditions Survey, prepared by Matrix Design Group,
submitted June 2009, which is attached hereto as Attachment 1 (the "Blight
Study''·), demonstrates that the I-70 I Kipling Corridors Area ("Study Area''), as
defined in the Blight Study, is a blighted area under the Act.
1.3 Other Findings
The Area is appropriate for one or more urban renewal projects and other
undertakings authorized by the Act to be advanced by the Authority. Projects
could require the demolition and clearance of certain public and private
improvements within the Area as provided in this Plan. If this is the case, such
actions will be determined to be necessary in order to eliminate unsafe
conditions, obsolete and other uses detrimental to the public welfare, and
otherwise remove and prevent the spread of deterioration.
The Authority has the discretion to create a single or several tax increment areas
within a single urban renewal planning area. In addition, it is at the Authority's
discretion whether or not to initiate creation of one or several tax increment areas
at the time the Plan is adopted by City Council. Factors that could support
creation of a tax increment district include announcem~t of a specific project or
prevailing or impending market and I or economic conditions.
Further, the Authority is entitled to all powers authorized in the Act It is the
intent of the City Council in adopting this Plan that the Authority exercise all
powers which are necessary, convenient or appropriate to accomplish the
objectives of the Plan. In addition, it is the intent of the Plan that the Authority
exercise all such powers as may now be possessed or hereafter granted for the
elimination of qualifying conditions in the Area.
LELAND CONSULTING GROUP (20 July 2009)
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The powers conferred by the Act are for public uses and purposes for which
public money may be expended and police powers exercised; and, this Plan is in
the public interest and necessity -such finding being a matter of legislative
determination by the City Council.
1.4 Urban Renewal Area Boundaries
The proposed I-70 / Kipling Corridors Urban Renewal Area (referred to herein
as "the Urban Renewal Area" or "the Area") is located within the City of Wheat
Ridge and Jefferson County, Colorado as delineated in Figure No. 1 and
described in the legal description presented in the Appendix. The boundaries of
the Area generally include properties roughly following a U-shaped corridor that
runs north along Interstate 70 beginning at 32nd Avenue, then east along the
Interstate until Kipling Street, and finally south along Kipling Street until 26th
A venue. The survey area contains 649 real property parcels. In terms of land
area, the Area consists of approximately 1,189 total acres (including any streets or
rights-of-way) of which approximately 812 acres lie within real property parcels.
L4.1 Figure 1, 1-70 I Kipling Corridors Area
The Plan Concept Map is presented in Appendix B.
2.0 Definitions
In addition to terms previously defined in the text, the following terms are used
in this Plan:
LELAND CONSULTING GROUP (20 July 2009)
6
Figure No.1
LELAND CONSULTING GROUP (20 July 2009)
7
Act -means the Urban Renewal Law of the State of Colorado, Part 1 of Article 25
of Title 31, Colorado Revised Statutes, as amended.
Area or Urban Renewal Area-means the 1-70 / Kipling Corridors Urban
Renewal Area as depicted in Figure 1 and legally described in the Appendix.
Authority-means the Wheat Ridge Urban Renewal Authority.
Blight Study-means the /-70 I Kipling Corridor s Condition s Survey, prepared by
Matrix Design Group, submitted June 2009, incorporated herein by this
reference.
City -means the City of Wheat Ridge, a home-rule municipal corporation of the
State of Colorado.
City Council -means the City Council of the City of Wheat Ridge .
City Tax or City Taxes -means, collectively, taxes imposed by the City on
certain transactions.
Comprehensive Plan-the City of Wheat Ridg e Area Compr ehen sive Plan , Updat ed
2000 (the "Comprehensive Plan").
Cooperation Agreement -means any agreement between the Authority and
City, one or more Metropolitan Districts, or any public body (the term "public
body" being used in this Plan as defined by the Act) respecting action to be taken
pursuant to any of the powers set forth in the Act or in any other provision of
Colorado law, for the purpose of facilitating public undertakings deemed
necessary or appropriate by the Authority under this Plan.
LELA D Co SUL TI G GROUP (20 july 2009)
8
C.R.S. -means the Colorado Revised Statutes, as amended from time to time.
Impact Report-means the I-70/ Kipling Corridors, Jefferson County Impact Report
prepared by Leland Consulting Group, dated July, 2009, attached hereto as
Attachment 2 and incorporated herein by this reference.
Improvement Disbict -means a special district created to make improvements,
typically to public space infrastructure, in a given area.
Wheat Ridge Comprehensive Plan-means City of Wheat Ridge Area
Comprehensive Plan, Updated 2000, as such plan has been or may be amended
from time tO time.
Plan or Urban Renewal Plan-means this I-70 I Kipling Corridors Urban Renewal
Plan.
Property Tax Increment Area -means that portion of the Area designated as a
property tax increment area
Redevelopment/ Development Agreement-means one or more agreements
between the Authority and developer(s) and/ or property owners or such other
individuals or entities as may be determined by the Authority to be necessary or
desirable to carry out the purposes of this Plan.
Sales Tax -means the municipal sales tax imposed by the City on certain
transactions.
Sales Tax Increment Area -means any portion of the Area designated as a sales
tax increment area.
LELAND CONSULTING GROUP (20 July 2009)
9
Tax Increment Area -means a portion of the Area designated as a Property Tax
and/ or Sales Tax Increment Area.
3.0 Purpose of the Plan
The purpose of the I-70 I Kipling Corridors Urban Renewal Plan is to reduce,
eliminate and prevent the spread of blight within the Area and to stimulate
growth and investment within the Area boundaries. To accomplish this purpose,
the Plan promotes local objectives with respect to appropriate land uses, private
investment and public improvements, provided that the delineation of such
objectives shall not be construed to require that any particular project necessarily
promote all such objectives. Specifically, the Plan promotes an environment
which allows for a range of uses and product types, as supported by the Oty of
Wheat Ridge Area Comprehensive Plan, Updated 2000 and any subsequent updates,
as well as any other relevant policy documents whic~ leverage the community's
investment in public improvement projects in the Area.
While the principal goal of this urban renewal effort, as required by the Act, is to
afford maximum opportunity consistent with the sound needs of the City of
Wheat Ridge as a whole, and to develop and rehabilitate the Area by private
enterprise; it is not intended to replace the efforts of area business development
entities.
3.1 Public Participation
The Plan has been made available to business and property owners located
within and adjacent to the Plan boundaries, as well as Wheat Ridge residents at-
large. All stakeholders and residents were also invited to participate in several
LELAND CONSULTING GROUP (20 July 2009)
10
venues: workshops held between April and May 2009 designed to solicit input
on the vision for the Area. In all, more than 100 individuals participated. In
addition, City staff received written comments via e-mail and phone calls.
Notification of the public hearing was provided to property owners and owners
of business concerns at their last known address of record within the Area as
required by the Act Notice of the public hearing to consider the Plan was
published in the Wheat Ridge Transcript Presentations were also made at public
meetings of the City Council and Planning Commission during the summer of
2009 to receive comments and input on the process and Plan documents. As
required by the Act, a report outlining the potential impact of the Plan on
Jefferson County was prepared and submitted along with the Plan document to
the County Commissioners of Jefferson County not less than 30 days before
consideration of its approval.
4.0 Qualifying Conditions
Before an urban renewal plan can be adopted by the City, the area must be
determined to be a "blighted area" as defined in Section 31-25-103(2) of the Act,
which provides that, in its present condition and use, the presence of at least four
of the following factors in the Area, substantially impairs or arrests the sound
growth of the municipality, retards the provision of housing accommodations, or
constitutes an economic or social liability, and is a menace to the public health,
safety, morals, or welfare:
(a) Slum, deteriorated, or deteriorating structures;
(b) Predominance of defective or inadequate street layout;
(c) Faulty lot layout in relation to size, adequacy, accessibility, or usefulness;
(d) Unsanitary or unsafe conditions;
LELAND CONSULTING GROUP (20 July 2009)
11
(e) Deterioration of site or other improvements;
(j) Unusual topography or inadequate public improvements or utilities;
(g) Defective or unusual conditions of title rendering the title nonmarketable;
(h) The existence of conditions that endanger life or property by fire or other causes;
(i) Buildings that are unsafe or unhealthy for persons to live or work in because of
building code violations, dilapidation, deterioration, defective design, physical
construction, or faulty or inadequate fadlities;
(j) Environmental contamination of buildings or property;
(k.S) The existence of health, safety, or welfare factors requiring high levels of
munidpal services or substantial physical underutilization or vacancy of sites,
buildings, or other improvements; or
(l) If there is no objection by the praperty owner or owners and the tenant or tenants
of such owner or owners, if any, to the inclusion of such property in an urban
renewal area, "blighted area" also means an area that, in its present conditions
and use and, by reason of the presences of any~ of the factors spedfied in
paragraphs (a) to (k.S) of Section 31-25-103(2), substantially impairs or arrests
the sound growth of the munidpality, retards the provision of housing
accommodations, or constitutes an economic or sodalliability, and is a menace to
the public health, safety, morals, or welfare.
The Act also provides that, if privatE property is to be acquired by the Authority
by eminent domain, at least five of the factors specified in Section 31-25-103(2)(a)
to (2)(1) must be present
The general methodology for conducting the Blight Study is to: (i) define the
Study Area; (ii) gather information about the Study Area, such as right-of-way
and parcel boundaries, aerial photography, etc.; (iii) evaluate evidence of blight
through field reconnaissance of the Study Area to document observed physical
conditions of blight; and, (iv) collect data about blight factors that are not
visually observable.
LELAND CONSULTING GROUP (20 July 2009)
12
Among the 11 qualifying factors identified in the Act, the Blight Study identified
the presence of the following ten blight factors in the Study Area:
(a) Slum, Deteriorated and Deteriorating Structures
(b) Predominance of Defective or Inadequate Street Layout
(c) Faulty Lot Layout in Relation to Size, Adequacy, or Usefulness
(d) Unsanitary or Unsafe Conditions
(e) Deterioration of Site or Other Improvements
(/) Unusual Topography or Inadequate Public Improvements or Utilities
(h) Existence of conditions that endanger life or property by fire and other causes
(i) Buildings that are Unsafe or Unhealthy for Persons to Uve or Work
(j) Environmental Contamination of Buildings or Property
(k.5) High Levels ofMunidpal Services or Underutilization or Vacancy of Sites,
Buildings, or Other Improvements
The condition, (g) of Section 31·25-103(2), defective or unusual conditions of title
rendering the title non· marketable, was not investigated.
5.0 Relationship to Comprehensive Plan
A general plan for the City, known as the City ofWheat Ridge Area Comprehensive
Plan, was updated in 2000. The Authority, with the cooperation of the City,
private enterprise and other public bodies, will undertake projects and activities
described in this Plan in order to eliminate the conditions of blight identified
herein while implementing the goals and objectives of the City of Wheat Ridge
Area Comprehensive Plan, Updated 2000 and all subsequent updates. Specific
elements of the City of Wheat Ridge Area Comprehensive Plan, Updated 2000 which
this Plan advances, are presented in Appendix C of this Plan (and taken
verbatim). References from other adopted and accepted documents
LELAND CONSULTING GROUP (20 July 2009)
13
(Repositioning Wheat Ridge, Neighborhood Revitalization Strategy; and Wheat Ridge
Northwest Sub-Area Plan) that speak to issues within the Urban Renewal Area are
also provided.
Pursuant to State Statutes, the I-70 I Kipling Corridors Urban Renewal Plan was
reviewed by the Planning and Zoning Commission on August 6, 2009 and a
Resolution was passed indicating that the Plan was consistent with certain Goals,
Policies and Strategies contained in the Wheat Ridge Area Comprehensive Plan,
Updated 2000 and other City adopted and accepted plans.
6.0 Plan Objectives
6.1 General Description
The vision for the Area as defined by stakeholders involved in the process is:
Redevelopment of the Urban Renewal Area represents a unique opportunity to create a series of
destinations that are both region-serving and locally supportive. This Urban Renewal Plan, while
not a regulating document, envisions quality materials; notable architecture; strong infenull and
external connections; and, host environments for public events and cultural venues.
New uses and redevelopment of existing uses may be developed in mixed-use and multi-
use formats where feasible, and in an architectural style that is regionally-relevant.
Vvllereas existing neighborhoods will be stabilized, new neighborhoods will be co-located
with commercial, employment and institutional uses . Improvements in the physical
realm will be consistent and communicate a unified identity and brand. Connections for
vehicles, pedestrians, bicycles and other modes of transportation will be improved and
strengthened in a manner that is regionally-relevant and in accordimce with the
Architectural and Site Design Manual.
LELAND CONSULTING GROUP (20 July 2009)
14
6.2 Development and Design Objectives
All development in the Plan Area shall conform to the zoning and development
codes of the Wheat Ridge Municipal Code, as well as any site-specific zoning
regulations or policies which might impact properties in the Area, all as in effect
and as may be amended from time to time. Codes and regulations present at the
time of any project application and development will apply. No project within
the Urban Renewal Area is vested to previous codes or regulations.
While the Act authorizes the Authority to undertake zoning and planning
activities to regulate land use, maximum densities, and building requirements in
the Area, the City will regulate land use and building requirements.
The primary development objective of this Urban Renewal Plan is strategic
investment in the public realm that will leverage private sector projects.
Potential land uses within the Urban Renewal Area include a range of
commercial, employment (industrial and office), residential, institutional,
lodging, civic, cultural and parking. Other, more general development objectives
include flexibility given changing market conditions; adaptability to a range of
uses and product types; and, consistency in building material and development
quality. Specific project goals and objectives identified by the stakeholders, in
collaboration with impacted property owners, that investment within the Urban
Renewal Area should aspire to, include the following:
1. Eliminate and prevent blight
2. Implement elements of the City ofWheat Ridge Comprehensive Plan, Update
2000 related to urban renewal and the vision of this Plan
3. Ensure orderly growth throughout the community
4. Stimulate development of under-utilized land in the Urban Renewal Area
LELAND CONSULTING GROUP (20 July 2009)
15
5. Increase property values and strengthen the City's economic base
6 . Participate in the long-term economic vitality of the City through quality
(re) development
7. Enhance Wheat Ridge's identity
8. Preserve existing neighborhoods
9. Expand the City's commercial activities
10. Maintain a fiscally-prudent base of industrial uses
11. Encourage growth in primary jobs
12. Promote Wheat Ridge's cultural heritage
13. Reduce sub-standard uses
14. Support stronger code enforcement
lJ:md Use
15. Improve relationships between uses in the Urban Renewal Area and
surrounding areas
16. Provide uses supportive of and complementary to planned improvements
17. Promote a variety of housing product types to address multiple segments
of the populous
18. Advance cultural art programs and capital investments
19. Unify uses and plan components (signage, street furniture, landscaping)
20. Support preservation of historic structures
21. Expand service facilities (police, fire, library, recreation and/ or senior)
Economic Develapment
22. Encourage the continued presence of existing viable businesses
23 . Attract regional and national businesses
LELAND CONSULTING GROUP (20 July 2009)
16
Financial
24. Provide a range of financing mechanisms for private property (re)
investment
25. Encourage public-private partnerships
26. Promote economic incentives in order to attract (re) investment
Political
27. Facilitate cooperation among government agencies (taxing entities)
Architecture
28. Promote "green" development (environmentally sensitive)
29. Raise the quality of building standards in the Urban Renewal Area
30. Encourage higher design standards
Physical
31. Improve the public realm
32. Increase the capacity and quality of infrastructure in the Urban Renewal
Area
33. Develop and enhance community gateways
34. Maintain I develop public gathering spaces (soft and hard)
35. Preserve the area's natural (and man-made) resources
36. Grow the City's multi-modal options (bike routes, trails, pedestrian access,
transit)
LELAND CONSULTING GROUP (20 July 2009)
17
6.3 Public Investment Objectives
Existing conditions present within the Area will be remedied by the proposed
Plan, but will first need to be identified as a priority public investment item by
the Authority, in consultation with the stakeholders. As it is the intent of this
Plan that improvements will only be partially funded by tax increment revenues,
creation of special districts and/ or other financing districts to serve as
supplemental funding sources will not only be considered, but encouraged.
Experience has proven that a critical component to the success of any urban
renewal effort is participation by both the public and private sectors. 1bis said,
leveraging of resources will be key as no one entity, either public or private, has
sufficient resources alone to sustain a long-term improvement effort.
7.0 Authorized Urban Renewal Undertakings and Activities
The Act allows for a wide range of activities to be used in the implementation of
an urban renewal plan. In the case of this Plan, it is the Authority's intent to
provide incentives to stimulate private investment in cooperation with property
owners and other affected parties in order to accomplish its objectives. Public-
private partnerships and other forms of cooperative development will be key to
the Authority's strategy for preventing the spread of blight and eliminating
existing blight conditions. Reliance on powers such as eminent domain will only
be considered as a final option, as determined by the City Council, to achieve the
objectives of this Plan.
7.1 Public Improvements and Facilities
The Authority may undertake certain actions to make the Area more attractive
for private investment The Authority may, or cause others to, install, construct,
and reconstruct any public improvements. Additionally, the Authority may, or
LELAND CONSULTING GROUP (20 July 2009)
18
cause others to, demolish and clear buildings and existing improvements for the
purpose of promoting the objectives of the Plan and the Act Finally, the
Authority may, or may cause others to, install, construct and reconstruct any
other authorized improvements in the Area, including, without limitation, other
authorized undertakings or improvements for the purpose of promoting the
objectives of this Plan and the Act
Public projects are intended to stimulate (directly and indirectly) private sector
invesbnent in and aroWld the Area. The combination of public and private
investment will assist in the investment and reinvestment of the Area with a
greater intensity and quality of viable commercial, employment, residential and
mixed-use sub-areas supported by multiple forms of transportation and public
spaces contributing to the overall economic well-being of the commWlity.
As described in Section 4.0 of this Plan, ten qualifying conditions of blight, as
defined in Section 31-25-103(2) of the Act, are evident in the Area. This Plan
proposes addressing each of these conditions through potential completion of the
following public improvements and facilities:
(a) Slum, Deteriorated and Deteriorating Structures: building improvements
including facades, fencing, roof repairs; and, graffiti clean-up;
(b) Predominance of Defective or Inadequate Street Layout completion of
incomplete streets and sidewalks; increased road and intersection
capacity; roadway repairs; and, stronger connections;
(c) Faulty Lot Layout in Relation to Size, Adequacy, Accessibility, or
Usefulness: (see Predominance of Defective or Inadequate Street Layout);
and, assemblage of small, narrow and awkwardly shaped parcels;
(d) Unsanitary or Unsafe Conditions: pedestrian improvements; ADA
improvements; lighting; bike paths; deferred maintenance items
LELAND CONSULTING GROUP (20 July 2009)
19
including cracked and buckled sidewalks; and, roadway improvements
designed to arrest congestion;
(e) Deterioration of Site or Other Improvements: improvements to parking
surfaces; curbs and gutters; and, signs and advertisements;
(f) Unusual Topography or Inadequate Public Improvements or Utilities:
undergrounding of overhead utilities; increasing infrastructure capacity
where necessary; and, completion of curbs, gutters and sidewalks;
(h) Existence of Conditions that Endanger Life or Property by Fire and Other
Causes: sprinklering of commercial buildings; and, improved access for
emergency vehicles;
(i) Buildings That ~e Unsafe or Unhealthy for Persons to Uve or Work:
demolition of substandard structures;
(j) Environmental Contamination of Buildings or Property: assistance with
site and building environmental clean-up;
(1<.5) Existence of Factors Requiring High Levels of Municipal Services or
Substantial Physical Underutilization or Vacancy of Sites, Buildings or
Other Improvements: stronger code enforcement; site assemblage; site
prep; and, assistance with post-development leasing strategies.
7.2 Other Improvements and Facilities
There could be other non-public improvements in the ~ea that may be required
to accommodate development and redevelopment The Authority may assist in
the financing or construction of these improvements.
7.3 Development Opportunities-Catalyst Projects
A key concept associated with implementation of the Plan is targeted investment
that will serve to catalyze development throughout the ~ea and fund future
LELAND CONSULTING GROUP (20 July 2009)
20
public improvements. The aggregate impact of potential investment within the
Area is reflected in the Impact Report in Attachment 2.
7.4 Development Standards
All development in the Area shall conform to applicable rules, regulations,
policies and other requirements and standards of the City and any other
governmental entity which has jurisdiction over all or any portion of the Area.
In conformance with the Act and the Plan, the Authority may adopt design
standards and other requirements applicable to projects undertaken by the
Authority in the Area. Unless otherwise approved by City Council, any such
standards and requirements adopted by the Authority shall be consistent with all
other City zoning and development policies and regulations.
7.5 Variations in the Plan
The Authority may propose, and the City Council may make, such modifications
to this Urban Renewal Plan as may be necessary provided they are consistent
with the City of Wheat Ridge Comprehensive Plan, Updated 2000 and any subsequent
updates, as well as the Act, or such amendments made in accordance with this
Plan and as otherwise contemplated by this Plan.
The Authority may, in specific cases, allow non-substantive variations from the
provisions of this Plan if it determines that a literal enforcement of the provision
would constitute an unreasonable limitation beyond the intent and purpose
stated herein.
LELAND CONSULTING GROUP (20 July 2009)
21
7.6 Urban Renewal Plan Review Process
The review process for the Plan is intended to provide a mechanism to allow
those parties responsible for implementing key projects to periodically evaluate
its effectiveness and make adjustments to ensure efficiency in implementing the
recommended activities.
The following steps are intended to serve as a guide for future Plan review:
(a) The Authority may propose modifications (including expansion of the Plan
boundaries), and the City Council may make such modifications as may be
necessary provided they are consistent with the City of Wheat Ridge
Comprehensive Plan, Updated 2000 and any subsequent updates, as well as
the Act
(b) Modifications may be developed from suggestions by the Authority,
property and business owners, and City staff operating in support of the
Authority and advancement of this Plan.
(c) A series of joint workshops may be held by and between the Authority and
property and business owners to direct and review the development of
Plan modifications.
7.7 Project Financing and Creation of Tax Increment Areas
While projects within the Area are planned to be primarily privately financed, it
is the intent of the City Council in approving this Urban Renewal Plan to
authorize the use of tax increment financing by the Authority to assist with the
development of these projects. Urban renewal authorities in Colorado are
authorized by statute (C.R.S 31-25-105) to borrow money and accept advances,
LELAND CONSULTING GROUP (20 July 2009)
22
loans, grants and contributions from public or private sources, and to issue
bonds to finance their activities or operations. In practice, an accepted method
for financing urban renewal projects is to utilize incremental property tax and/
or municipal sales tax revenues attributable to redevelopment in the project area
to pay the principal of, the interest on, and any premiums due in connection ~th
the bonds of, loans or advances to, or indebtedness incurred by the Authority.
The boundaries of the Urban Renewal Area shall be as set forth in Appendix A
As more fully set forth herein this Section 7.7, it is the intent of City Council in
approving this Plan to authorize the use of tax increment financing by the
Authority as part of its efforts to undertake and advance the Plan.
7.8 Property Acquisition and Land Assemblage
The Authority may acquire property by negotiation or any other method
authorized by the Act. except that any proposal to acquire property under the
power of eminent domain must be approved by the Gty Council in accordance
with the Act The Authority may temporarily operate, manage and maintain
property in the Area with the consent of the owner of the property. Such
property shall be under the management and control of the Authority and may
be rented or leased pending its disposition for redevelopment
7.9 Relocation Assistance
It is not anticipated that acquisition of real property by the Authority will result
in the relocation of any individuals, families, or business concerns. However, if
such relocation becomes necessary, the Authority will adopt a relocation plan in
conformance with the Act
LELAND CONSULTING GROUP (20 July 2009)
23
7.10 Demolition, Oearance, Environmental Remediation, and Site Prep
In carrying out this Plan, it is anticipated that the Authority may, on a case-by-
case basis, elect to demolish and dear buildings, structures and other
improvements. Additionally, development activities consistent with this Plan,
including but not limited to Development or Cooperation Agreements, may
require such demolition and clearance to eliminate unhealthy, unsanitary, and
unsafe conditions, eliminate obsolete and other uses detrimental to the public
weHare, and otherwise remove and prevent the spread of deterioration.
With respect to property acquired by the Authority, it may demolish and clear,
or contract to demolish and clear, those buildings, structures and other
improvements pursuant to this Plan, if in the judgment of the Authority, such
buildings, structures and other improvements cannot be rehabilitated in
accordance with this Plan. The Authority may also undertake such additional
site preparation activities as it deems necessary to facilitate the disposition and
development of such property.
7.11 Property Disposition
The Authority may acquire, sell, lease, or otherwise transfer real property or any
interest in real property subject to covenants, conditions and restrictions,
including architectural and design controls, time restrictions on development,
and building requirements, as it deems necessary to develop such property. Real
property or interests in real property may be sold, leased or otherwise
transferred for use in accordance with the Act and this Plan. All property and
interest in real estate acquired by the Authority in the Area that is not dedicated
or transferred to public entities, shall be sold or otherwise disposed of for
redevelopment in accordance with the provision of this Plan and the Act.
LELAND CONSULTING GROUP (20 July 2009)
24
7.12 Redevelopment and Rehabilitation Actions
Redevelopment and rehabilitation actions within the Area may include such
undertakings and activities as are in accordance with this Plan and the Act
including without limitation: demolition and removal of buildings and
improvements as set forth herein; installation, construction and reconstruction of
public improvements; elimination of unhealthful, unsanitary or unsafe
conditions; elimination of obsolete or other uses detrimental to the public
welfare; prevention of the spread of deterioration; and, provision of land for
needed public facilities. The Authority may enter into Cooperation Agreements
and Redevelopment/Development Agreements to provide assistance or
undertake all other actions authorized by the Act or other applicable law to
redevelop and rehabilitate the Area.
7.13 Redevelopment/ Development Agreements
The Authority is authorized to enter into Redevelopment/Development
Agreements or other contracts with developer(s) or property owners or such
other individuals or entities as are determined by the Authority to be necessary
or desirable to carry out the purposes of this Plan. Such Redevelopment/
Development Agreements, or other contracts, may contain terms and provisions
as shall be deemed necessary or appropriate by the Authority for the purpose of
undertaking the activities contemplated by this Plan and the Act and may
further provide for such undertakings by the Authority, including financial
assistance, as may be necessary for the achievement of the objectives of this Plan
or as may otherwise be authorized by the Act These Agreements will be
separate from this Plan, yet in support of its goals and objectives. Existing
agreements between the City and private parties that are consistent with this
Plan are intended to remain in full force and effect
LELAND CONSULTING GROUP (20 july 2009)
25
7.14 Cooperation Agreements
For the purpose of this Plan, the Authority may enter into one or more
Cooperation Agreements pursuant to the Act. The City and the Authority
recognize the need to cooperate in the implementation of this Plan and, as such,
Cooperation Agreements may include, without limitation. agreements regarding
the planning or implementation of this Plan and its projects, as well as programs,
public works operations, or activities which the Authority, the City or such other
public body is otherwise empowered to undertake and including without
limitation, agreements respecting the financing, installation, construction and
reconstruction of public improvements, utility line relocation, storm water
detention, environmental remediation, landscaping and/ or other eligible
improvements. This paragraph shall not be construed to require any particular
form of cooperation.
8.0 Project Financing
8.1 Public Investment Objective
It is the intent of the Plan that the public sector will play a significant role in
urban renewal efforts as a strategic partner. Typical infrastructure investments
the public would anticipate making include, but are not limited to: unifying
streetscape elements (but for specific modifications made on private property);
improving access and circulation; improving streets and parks; providing for
infrastructure improvements; completing utilities; and, creating special districts
or other financing mechanisms.
LELAND CONSULTING GROUP (20 July 2009)
26
8.2 Authorization
The Authority may finance undertakings pursuant to this Plan by any method
authorized under the Act or any other applicable law, including without
limitation: issuance of notes, bonds and other obligations in an amount sufficient
to finance all or part of this Plan; borrowing of funds and creation of
indebtedness; advancement of reimbursement agreements; and I or utilization of
the following: federal or state loans or grants; interest income; annual
appropriation agreements; agreements with public or private entities; and loans,
advances and grants from any other available sources. The principal, interest,
costs and fees on any indebtedness are to be paid for with any lawfully available
funds of the Authority.
Debt may include bonds, refunding bonds, notes, interim certificates or receipts,
temporary bonds, certificates of indebtedness, or any other obligation lawfully
created.
8.3 Project Revenues
8.3.1 Tax Increment Financing
The Plan contemplates that a primary method of financing projects within
the Area will be through the use of property tax and City Sales Tax
increments. The Authority shall be authorized to pledge all or any
portion of such property tax and City Sales Tax increment revenues for
financing public infrastructure that benefits the Area pursuant to one or
more Cooperation Agreements.
LELAND CONSULTING GROUP (20 july 2009)
27
8.3.2 Distribution of Tax Revenues
As specified in any amendment to this Plan which creates a new Tax
Increment Area as set forth herein, property taxes and/ or City Taxes
levied after the effective date of the approval of such amendment shall be
divided for a period commencing on the date of City Council approval of
such amendment and continuing for a period not-to-exceed twenty-five
years in accordance with Section 31-25-107(9) of the Act and the terms of
any applicable Cooperation Agreement
8.4 Other Financing Mechanisms I Structures
The Plan is designed to provide for the use of tax increment financing as one tool
to facilitate invesbnent and reinvestment within the Area. However, in addition
to tax increment financing, the Authority shall be authorized to finance
implementation of the Plan by any method authorized by the Act. The Authority
is committed to making a variety of strategies and mechanisms available which
are financial, physical, market and organizational in nature. It is the intent of this
Plan to use the tools either independently or in various combinations. Given the
obstacles associated with development, the Authority recognizes that it is
imperative that solutions and resources be put in place which are
comprehensive, flexible and creative.
9.0 Severability
If any portion of this Plan is held to be invalid or unenforceable, such invalidity
will not affect the remaining portions of the Plan.
LELAND CONSULTING GROUP (20 July 2009)
28
EXHIBITB
FIRST AMENDMENT TO THE
1-70/KIPLING CORRIDORS URBAN RENEWAL PLAN
Section 8 of the 1-70/Kipling Corridors Urban Renewal Plan ("Plan") is hereby amended
to read as follows:
8.0 Project Financing
8.1 Public Investment Objective
It is the intent of the Plan that the public sector will play a significant role in
urban renewal efforts as a strategic partner. Typical infrastructure investments
the public would anticipate making include, but are not limited to: unifying
streetscape elements (but for specific modifications made on private property);
improving access and circulation; improving streets and parks; providing for
infrastructure improvements; completing utilities; and, creating special
districts or other financing mechanisms.
8.2 Authorization
The Authority may finance undertakings pursuant to this Plan by any method
authorized under the Act or any other applicable law, including without
limitation: issuance of notes, bonds and other obligations in an amount sufficient
to finance all or part of this Plan; borrowing of funds and creation of
indebtedness; advancement of reimbursement agreements; and I or utilization of
the following: federal or state loans or grants; interest income; annual
appropriation agreements; agreements with public or private entities; and loans,
advances and grants from any other available sources. The principal, interest,
costs and fees on any indebtedness are to be paid for with any lawfully available
funds of the Authority.
Debt may include bonds, refunding bonds, notes, interim certificates or
receipts, temporary bonds, certificates of indebtedness, or any other obligation
lawfully created.
8.3 Project Revenues
8.3.1 Tax Increment Financing
The Plan contemplates that a primary method of financing projects
within the Area will be through the use of property tax and City Sales
Tax increments . The Authority shall be authorized to pledge all or any
portion of such property tax and City Sales Tax increment revenues for
financing public infrastructure that benefits the Area pursuant to one or
more Cooperation Agreements.
8.3.2 Distribution ofTax Revenues
As specified in any amendment to this Plan which creates a new Tax
Increment Area as set forth herein , property taxes and/or City Taxes
levied after the effective date of the approval of such amendment shall
be divided for a period commencing on the date of City Council
approval of such amendment and continuing for a period not-to-exceed
twenty-five years in accordance with Section 31-25-1 07(9) of the Act
and the terms of any applicable Cooperation Agreement.
8.4 Other Financing Mechanisms I Structures
The Plan is designed to provide for the use of tax increment financing as one
tool to facilitate investment and reinvestment within the Area. However, in
addition to tax increment financing , the Authority shall be authorized to finance
implementation of the Plan by any method authorized by the Act. The
Authority is committed to making a variety of strategies and mechanisms
available which are financial , physical , market and organizational in nature. It
is the intent of this Plan to use the tools either independently or in various
combinations. Given the obstacles associated with development, the Authority
recogni zes that it is imperative that solutions and resources be put in place
which are comprehensive, flexible and creative.
8.5 UTILIZATION OF PROPERTY AND SALES TIF
CONSISTENT WITH THE FOREGOING PROVISIONS OF THIS SECTION
8.0 REGARDING TIF , THERE IS HEREBY ADOPTED THE UTILIZATION
OF PROPERTY AND SALES TAX INCREMENT FOR THE PROPERTIES
DESCRIBED IN THE ATTACHED APPENDIX A. THE PROPERTIES AND
PROJECTS , FOR WHICH A TAX INCREMENT SHALL BE UTILIZED ,
ALONG WITH A LEGAL DESCRIPTION FOR THE PROPERTIES , THE
DATE UPON WHICH THE UTILIZATION OF THE TAX INCREMENT
SHALL TAKE EFFECT, AND THE TERMS OF THE TAX INCREMENT
APPLICABLE TO EACH PROPERTY, SHALL BE AS SET FORTH IN
APPENDIX A .
APPENDIX A
1. MVG Development Property
a. Date TIF implemented: ________ _
b . Council Resolution: No._, Series 2014 L__,2014)
c. Legal Descriptions:
------------;;;::_~----------------·--r;;
I :
I
I •
10101 W. 37th Place
Our Order No: ABB70393418
LEGAL DESCRIPTION
THAT PART OF 1liE NORTHEAST ONE-QUARTER OF 1liE NOR111EASI' ONE-QUARTER OF 1liE
NORTIIEAST ONE-QUARTER OF SECTION 28, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH
P.M., DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHEAST CORNER OF SAID SECTION 28;
THENCE SOUTHERLY, ALONG 1liE EAST UNE OF SAID SECTION , 230 FEET;
THENCE WESTERLY, PARALLEL WITH 1liE NORTH UNE OF SAID SECTION, 200 FEET TO 1liE
TRUE POINT OF BEGINNING;
THENCE CONTINUING WFSTERLY, PARALLEL WITH 1liE NORnl LINE OF SAID SECTION,
109.99 FEET, MORE OR LESS, TO A POlNT 20 FEET EAST OF THE WEST LINE OF 1liE EAST
ONE-HALF OF THE NORTHEAST ONE-QUARTER OF THE NORTHEAST ONE-QUARTER OF 1liE
NORTIIEAST ONE-QUARTER OF SAID SECTION 28;
THENCE SOUTHERLY PARALLEL WITH THE WEST LINE OF 1liE EAST ONE-HALF OF THE
NORTHEAST ONE-QUARTER OF THE NORTHEAST ONE-QUARTER OF THE NORTHEAST ONE-QUARTER
OF SAID SECTION, 124 .86 FEET, MORE OR LESS, TO A POlNT 355 FEET SOUTH OF THE
NORTH LINE OF SAID SECTION 28;
THENCE WESTERLY , PARALLEL Winl THE NORTH UNE OF SAID SECTION, 40 FEET;
THENCE SOUTHERLY, PARALLEL WITH AND 20 FEET WEST OF THE WEST LINE OF THE EAST
ONE-HALF OF THE NORTHEAST ONE-QUARTER OF THE NORTHEAST ONE-QUARTER OF THE
NORTHEAST ONE-QUARTER, 75 FEET;
THENCE WESTERLY , PARALLEL Winl THE NORTH UNE OF SAID SECTION, 290.19 FEET,
MORE OR LESS, TO 1liE EAST LINE OF LEE STREET;
THENCE NORTHERLY ALONG SAID EAST LINE, PARALLEL WITH AND 20 FEET EAST OF THE
WEST LINE OF SAID NORTHEAST ONE-QUARTER OF THE NORTIIEAST ONE-QUARTER OF THE
NORTHEAST ONE-QUARTER, 400 FEET, MORE OR LESS , TO THE SOUTH LINE OF 38TH
AVENUE ;
THENCE EASfERL Y ALONG SAID SOUTH LINE, PARALLEL WITH AND 30 FEET SOUTH OF THE
NORTH LINE OF SAID SECTION 28 , A DISTANCE OF 440.53 FEET, MORE OR LESS , TO A
POlNT 200 FEET WEST OF THE EAST LINE OF SAID SECTION;
THENCE SOUTHERLY, PARALLEL WITH THE EAST LINE OF SAID SECTION, 200 FEET TO THE
TRUE POlNT OF BEGINNING, COUNTY OF JEFFERSON, STATE OF COLORADO,
EXCEPTING THEREFROM THE PORTIONS DESCRIBED IN BOOK 1579 AT PAGE 296 AND IN BOOK
1969 AT PAGE 800 AND IN BOOK 1970 AT PAGE I OF THE JEFFERSON COUNTY RECORDS .
10050 W. 37tb Place
l.RII.WSiCW'id
mAT PAII:l (F THE NDil1lJEAST QUAl[I'DI OF TUI! NOili1D:AS1' ~AJIJD OF 'IDE PDI11IIABr
~AJIJD OF SirniiJN 21,. 10WNSIIIP I SIX1I1J. JWIIGii: • WI!S1" Of 1111! IJIII'IIINCIPAL
IIIIEIIIIliAN, Dl!.iCitiiUI AS RllUJIMS::
IIECIHNINC AT 1111 NDil11JEAST CDINER (If' MID~.
1HEM:J! SDUillfRLY Ar..OM:; 1liE ElSJUNE OF SAm DrT1Diil a A DBJANCI!. CP m1
I'EET;
1HEJIIa! WESIDI.Y PAJWUL WD111HI! Nmml UNI! OFSUJ SII:'DDN !I A DBTANCI OF.
I'EETlU mE 11IIIE POIHr Of IIIIEI:liNNING;
1HEM:J! SDUillfRLY P.uAl.IB. vm111HI! I!ASJ UNI! OF SAID SICJIOf :!1 A Dm'ANCI! OF
01.• fD!llU A fOIN'J' Olf DIE 9DUJU LIN1! (F 1lll I'081HIASI' QUAIIJ'Eit CF111E
NOII'I1IEASI'QUAJn'ER OF 'IHI! !Dl1111ASTQUAIRD: m" SAID m:t1DN Zl ;
~ 111!STDLY AWNG SAID :!DUI1I U'il A DISJANCI OF IJUI FEET 1U A I'CINJ Oi
1liE I!ASJ UNI m" DDill Sllll!fi;
1liEJD! NCJmmiL Y AIDNC SUI IASI LIN1! (]f'IUJNE S11liET AND AID UNI! EXIENDID
Nmml AND PAUI.I.IL Wllll.o\ND Zl FEET I!ASJ 01' THE WI!S1" IJNI! CF 1liE ll'AST HAn' 01'
DIE liKII1UI!AST QtWl'IEIIW DIE IOmD!AST QlWilDl 01' TIIENmfiiiEAST QUAJrJDf A
IIIS'IAJII:iE m" Gi.UFEET. Mm!EOR Lm, lOA ftJIHT msaum OF TUI! NDimll.fil
(F SAJI) SI!CI1DN :!1;
~ I!ASl' AND PARALEL WIJH 1111 NllllmmAST UNI OF SAIDSICTIDN Zl A DISTAM:I! OP a .• FI!J!:r, aDII Clll U!a 1U A ftliHT-FEET WEST OF 1liE EAST LINI! Of' SAJD
SI!CI1DNJS;
1liEJD! NCJmmiL Y ANOPAJW.Lil. vmliTHE I!ASJ IJNI! OF SAID :m:nDN Zl A DISJANCI
CF 21111 fD!llO A I'CJNT OlflHE lillUIII LINI! OPWESl' IIIli A VENI1£':
THENa! EASIDILY ALONG SAID SOUJH L1N1!. PAIIAJ.LEL 'Mlll.o\ND. FEET SDUJB OF THE
NORI1I LM OF SAID SECTDN Zl.. A DISTAHCI! OF (5 FEET 10 A lUNT Uli FEErWI!Sr
OF111EEASTLM OF SAJDSECJDN.
1mM:I! !iDtmUJZL Y P.uAl.IB. Wl11l AND ~PUr WEST OF 'IDE I!AST LINE OF SAJD
SI!CI1DN a A IIISI'AMZOF liD FiE'I'lO A POIHr HI FmT !IIU1ll OF 'IDE NIJR11I UNI
OF SAID SI!CI1DN ll;
1liEM:I! I!ASlmii.Y PAIIA.l.LEL Willi mE Mllml LINE OF SAID SlriKJN Zl, A DISTAND! OF 1n R!l!l 10 1liE uum PDM OF lllliiNNOOO;
I!XIE'JING 'I1IEilD'JHal THAT a:Jn:AJN PAIICELCONVEYED TOmE DEl'AimiENT 01 lmiWAY'S
AND D1:!1121fD AS:
A TRACT OR PAJICI!l. OF LAND NJ. It IOF mE STAB DI!P.uno:HT mi' IOGIIWA Y'S , 01\'15DN
OF HIGHWAYS, SI"A.'R OF 00l.QIW)(), niQJI!CTNO. U 111-1" SID110N Z, IN 'IDE
NOII11IfASf ~Ain'ER OF~ :a, TCIWNSHIP I SIX1I1J. UJiiGJ!. WESfOF1111 ml
I'IIINCIPAL IIO!DXAN, IN JIH'E]I!iDN (l(JUNJY. (ltl DRAIJO, SUI 1llACT OR PAIICEL lliNO
UtilE PAirl1CUI.ULY !J1!5Cpqm AS FOI.I..OWS:
IIEGINHI!m AT A POINT WIII:H IS SOU1ll AUJIJG mE I!AST UNI! OF DIE MlmiE'AST QllAiriER
IFSB:'IlON Z1. A IIISfANtl! OF ZJO.O FEET ANDWiSJ' PAIIALln WJJ1I mE NDnH LINE
IF THE NOiliHEASr QUAJfiU OF SI!CI1DN Zl. A JJISTAM:Il OF U.l Fn:T I'1IDM DIE
NOII11IfASf mRNER OF SlriKJN Zl, TCJWNSliiP J SDUJB. JlANGI!. WI!ST;
I. 1liENCE SOlJJ1J. PAIWLEL WJnl TilE lAST LIKE OF mE.NJilJHEASf QUAill'Dt OF SE:CI'KJK
Zl A DISTANCE IF ... 19 R!I!J 10 THE SOUJH PRCfiJli'Y lJNE;
2. TRI!NCE £AS'J , AUWG DIE sotml PIHHlOY UM!: A mJANCI! OF 15.0 FEET 10 'liD!
!iDUJHEASr I"'IDD'l2Jr1Y COIOO!Il;
I . l1IENCI! NDill1J, A 'liD! £ASr I"'IDPDllY UNE A DISTANCE OF-.. FEET;
t . DII!NCI! WIST, PAJW.UL wrm "DIE NDnH LINE OF no NDllliD!ASJ' QlWI1U IF SI!CI1DN
l.RII.iliSC&id
Zl A IXSTANCI IF 1'-0I'EEf 10 DIE POINJ OF BDaNNil'iG;
OOUH1Y 01' .ll!l'FJ!IISDt STAT£ OF OOUJIW)().
3785 Kipling
0... Order No: ABJ70J91564
LEGAL DESCRIPml
A PARCEL OF LAND IN TilE EAST liZ OF 1HE NOR'IHF.AST 1/4 OF TilE NORTHEAST 114 OF
1liE NORTHEAST l/4 OF SECTION 28 , TOWNSHIP 3 sourn , RANGE 69 WEST , COUNTY OF
]EFFRRSON , STATE OF COLORADO , DESCRIBED AS FOU.OWS:
BEGINNING AT A POINT WHICH IS 30 FEET SOUTH AND 30 FEET WEST OF TilE NOilllfEAST
CORNER OF SAID SECilON 28 ;
lliENCE SOUTH 100 FEET ALONG THE~ LINE OF KIPLING STREET TO TilE TRUE POINT OF
BEGINNING :
lliENCE SOUTH ALONG TilE WEST LINE OF KIPLING STREET A DISTANCE OF 100
FEET:
lliENCE WFSf AND PARALLEL TO THE SOUlH LINE OF WEST 3IIDI A VENUE A DISTANCE OF
IZ5 FEET ;
lliENCE NOR'lll AND PARALLEL TO THE WEST LINE OF KIPUNG STREET A DISTANCE OF 100
FEET;
lliENCE EAST AND PARALLEL TO TilE SOUIH LINE OF OF WEST 3IIll AVENUE , A DISTAN CE OF
IZ5 FEET TO TilE TRUE POINT OF BEGINNING ,
EXCEPT TIIAT PORTION CONVEYFD TO THE DEPARTMENT OF IDGHWA YS BY DEED RECORDED
AUGUSf ?:1 , 19691N BOOK ZIZB AT PAGE 357 ,COUNTYOF jEFFERSON , STATE OF
COIDRADO .
d. TIF tenns:
~~A~
... ,... City of
jP'WheatRi9ge
ITEM NO:~
DATE: January 27 , 2014
REQUEST FOR CITY COUNCIL ACTION
TITLE: RESOLUTION NO. 08-2014-A RESOLUTION APPROVING A
TWO-LOT SUBDIVISION PLAT WITH A RIGHT-OF-WAY
DEDICATION FOR PROPERTY ZONED RESIDENTIAL-ONE
(R-1) LOCATED AT 9801 W. 32ND A VENUE
[gl PUBLIC HEARING
D BIDS/MOTIONS
IZI RESOLUTIONS
ISSUE:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2 N° READING
IZI YES 12~
City Manager ij
The applicant is requesting approval of a two-lot subdivision plat for property zoned Residential-
One (R-1) and located at 9801 W. 32nd Avenue. The purpose ofthe request is to create two lots:
one lot for an existing home and a second for development of a new single-family home to the
north.
PRIOR ACTION:
Planning Commission recommended approval ofthis subdivision request on December 19 ,2013.
Attached are copies of the Planning Commission staff report and meeting minutes . There was no
public testimony from the neighborhood.
FINANCIAL IMPACT:
The proposed subdivision is not expected to have a direct financial impact on the City. Fees in the
amount of$1 ,350 were collected for the review and processing of Case No. MS-13-03 . Fees in
lieu of streetscape construction and parkland dedication will also be collected, in the amounts of
$I 2,863 and $2 ,383 respectively.
Council Action Form
January 27 , 2 014
Page2
BACKGROUND:
The property is located at 9801 W . 32 11d Avenue, just east of Kipling Street. The site is surrounded
on three sides by properties that are also zoned R-1 and contain single-family homes. To the
south, across W . 32 11 Avenue , is Crown Hill Park which is located outside of the City ofWheat
Ridge boundary and is managed by Jefferson County Open Space.
Based on Jefferson County Assessor records , the subject property is 34 ,750 square feet in size
(0.8 acres). A single-family home located on the south side of the property was originally
constructed in 1955. The site is a comer lot, and a paved driveway located north of the house
provides access off Jellison Street.
The applicant is proposing to subdivide the site into two lots , such that the existing home sits on
its own lot and the remaining portion of the property may be used for development of a new
single-family home. The property has been owned by the applicant 's family for several
generations and is currently owned by the applicant's niece. The new lot would likely be sold
after it is platted.
Proposed Plat
The proposed subdivision plat will result in two development lots . Both lots will exceed the
minimum lot size and lot width requirements for single-family homes in the R-1 zone district.
Standard easements are proposed along the property lines of both lots. The existing home on Lot
1 will exceed minimum setback requirements.
When new properties are created in the City through the subdivision process , staff reviews
adjacent street improvements to confirm they meet current roadway design and drainage
standards. In this case, W. 32 11d A venue is a designated bicycle and pedestrian route and is slightly
substandard in width. For this reason , a five-foot wide right-of-way dedication is shown on the
plat. In accordance with the City 's Streetscape Des ign Manual, the applicant will pay a fee in lieu
of constructing streetscape improvements.
The application has been through the standard referral process and all affected service agencies
can serve the property. The Parks Commission is recommending fees in lieu of land dedication
for parkland needs.
RECOMMENDED MOTION:
"I move to approve Resolution No. 08-2014 , a resolution approving a two-lot subdivision plat
with a right-of-way dedication for property zoned Residential-One (R-1) located at 9801
W. 32 11d Avenue, for the following reasons:
1. City Council has conducted a proper public hearing that meets all public notice
requirements as required by Section 26-109 and 26-407 ofthe Code of Laws.
2. The requested subdivision has been reviewed by the Planning Commission , which has
forwarded its recommendation.
Council Action Form
January 27 , 2014
Page 3
3. The subdivision plat has been found in compliance with Article IV of Chapter 26 of the
Code of Laws.
4. Both lots are consistent with R-1 zone district standards.
5. All agencies can provide services to the property with improvements installed at the
developer's expense."
and with the following conditions:
1. Fees in lieu of streetscape improvements will be provided prior to recording the plat.
2. Fees in lieu of parkland dedication will be provided prior to recording the plat."
Or,
"I move to deny Resolution No. 08-2014, a resolution approving a two-lot subdivision plat with
a right-of-way dedication for property zoned Residential-One (R-1) located at 9801 W. 32"d
A venue, for the following reasons:
1.
2.
3.
and direct the City Attorney to prepare a Resolution of Denial , to be scheduled for Council
consideration at the next available regular business meeting."
REPORT PREPARED/REVIEWED BY:
Lauren Mikulak, Planner II
Meredith Reckert, Senior Planner
Kenneth Johnstone, Community Development Director
Patrick Goff, City Manager
ATTACHMENTS:
1. Resolution No. 08-2014
2. Planning Commission staff report
3. Planning Commission minutes draft
TITLE:
CITY OF WHEAT RIDGE, COLORADO
Resolution No. 08
Series of 2014
A RESOLUTION APPROVING A TWO-LOT SUBDIVISION PLAT WITH
A RIGHT-OF-WAY DEDICATION FOR PROPERTY ZONED
RESIDENTIAL-ONE (R-1) LOCATED AT 9801 W. 32ND ANENUE
WHEREAS, Chapter 26, Article I of the Wheat Ridge Code of Laws establishes
the procedures for the City's review and approval of Subdivision Plats; and,
WHEREAS, an application for a subdivision plat was received from William
Stephens to subdivide property located at 9801 W. 32"d Avenue in a Residential-One
zone district; and,
WHEREAS, all referral agencies have reviewed the request and do not have
concerns; and,
WHEREAS, all required publishing, posting and notification requirements for a
January 27, 2014 City Council public hearing have been met.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat
Ridge, Colorado, as follows:
A TWO-LOT SUBDIVISION PLAT WITH A RIGHT-OF-WAY DEDICATION FOR
PROPERTY ZONED RESIDENTIAL-ONE (R-1) LOCATED AT 9801 W. 32ND
AVENUE (CASE NO. MS-13-06/ STEPHENS) FOR THE FOLLOWING REASONS:
1. City Council has conducted a proper public hearing that meets all public notice
requirements as required by Section 26-109 and 26-407 of the Code of Laws.
2. The requested subdivision has been reviewed by the Planning Commission,
which has forwarded its recommendation.
3. The subdivision plat has been found in compliance with Article IV of Chapter 26
of the Code of Laws.
4. Both lots are consistent with R-1 zone district standards.
5. All agencies can provide services to the property with improvements installed at
the developer's expense.
And with the following conditions:
1 . Fees in lieu of streetscape improvements will be provided prior to recording the
plat.
2. Fees in lieu of parkland dedication will be provided prior to recording the plat.
Attachment 1
DONE AND RESOLVED by the City Council this 2ih day of January 2014.
Joyce Jay, Mayor
ATTEST:
Janelle Shaver, City Clerk
TO: Planning Commission
DATE OF MEETING:
CASE NO. & NAME:
City of Wheat~ge
CITY OF WHEAT RIDGE
PLANNING DIVISION STAFF REPORT
December 19, 2013
MS-13-06 I Stephens
CASE MANAGER: Lauren Mikulak
ACTION REQUESTED: Request for approval of a two-lot minor subdivision with right-of-way dedication
on property zoned Residential-One (R-1)
LOCATION OF REQUEST: 9801 W. 32nd Avenue
APPLICANT(S): William (Jim) Stephens
PROPERTY OWNER(S):
APPROXIMATE AREA:
Kelleen Stephens and Michael Pisney
34,750 Square Feet (0.798 Acres)
PRESENT ZONING:
PRESENT LAND USE:
ENTER INTO RECORD:
Residential-One (R-1)
Single-family home
(X)
(X)
CASE FLLE & PACKET MATERIALS
ZONING ORDINANCE
LOCATION MAP
(X)
(X)
SUBDIVISION REGULATIONS
DIGITAL PRESENTATION
Attachment 2
Planning Commission
Case No. MS-13-06 I Stephens
Site
All notification and posting requirements have been met; therefore, there is jurisdiction to hear this case.
I. REQUEST
The applicant is requesting approval of a two-lot minor subdivision with right-of-way dedication on
property zoned Residential-One (R-1) and located at 9801 W. 32"d A venue. The purpose of the request
is to create two lots: one lot for an existing home and a second for development of a new single family
home to the north.
The plat involves two lots and is processed as a minor subdivision. In this case, because the
subdivision includes a right-of-way dedication, Planning Commission will make a recommendation to
City Council which is the final authority for approval.
II. EXISTING CONDITIONS
The property is zoned Residential-One (R-1) and is located at 9801 W. 32"d A venue, just east of
Kipling Street 'Exhibit 1 Aerial . The property is zoned Residential-One (R-1) and is surrounded on
three sides by properties that are also zoned R-1 and contain single-family homes . To the south across
W. 32nd Avenue is Crown Hill Park which is located outside ofthe City of Wheat Ridge boundary and
is managed by Jefferson County Open Space.
The subject property is 34 ,750 square feet in size (0.8 acres), and a single family home is located on
the south side of the property. Based on Jefferson County Assessor records the home was originally
constructed in 1955. The site is a comer lot with frontage on W. 32"d Avenue and Jellison Street
(139 and 250 feet , respectively). A paved driveway is located to the north ofthe house and provides
access off Jellison Street. The property has never been platted.
The applicant is proposing to subdivide the site into two lots , such that the existing home sits on its
own lot and the remaining portion of the property may be used for development of a new single family
home. The property has been owned by the applicant's family for several generations and is currently
owned by the applicant's niece. The new lot would likely be sold after it is platted.
III. PROPOSED SUBDIVISION PLAT
Lot Configuration
The roposed subdivision plat will result in two development lots that are each rectangular in shape
hibit 2 Pro sed Plat . Both lots will exceed the minimum lot size and lot width requirements for
single-family homes in the R-1 zone district.
The existing home on Lot I will exceed minimum setback requirements. The new lot line will be
located such that all existing improvements on the site, including the driveway, are enclosed within the
boundary of Lot I.
Right-of-way Dedication
When new properties are created in the City through the subdivision process, staff reviews adjacent
street improvements to confirm they meet current roadway design and drainage standards. In order to
promote high-quality, multi-modal streets throughout Wheat Ridge, the Bicycle and Pedestrian Master
Plan establishes design standards for the City 's bike/ped routes. When a new subdivision is platted
Planning C ommission
Case No. MS-13-06 I Stephens
2
along bicycle and pedestrian routes, right-of-way dedication and/or installation of streetscape
improvements are typically required.
In this case, W. 32"d Avenue is a minor arterial and is a designated bike/ped route. The existing right-
of-way width is slightly substandard. A 5-foot wide right-of-way dedication is shown on the plat to
accommodate a detached walk in the future.
Because the final design ofW. 32nd Avenue has not been determined , the applicant will pay a fee in
lieu of installing the streetscape improvements. The amount owed is based on the length of the street
frontage and the cost to remove and reconstruct in accordance with city plans. The Public Works
Department estimates the fee to be $12 ,863. The fee will be due upon recordation ofthe plat.
Easements
Standard easements are shown along the property lines for both lots. An additional 5-foot sanitary
sewer easement parallels the western property line of Lot 2. It accommodates an existing sewer
service line that runs from the north to provide service to the existing home.
IV. AGENCY REFERRALS
All affected service agencies were contacted for comment on the subdivision plat regarding the ability
to serve the property. There are no outstanding issues or concerns; specific referral responses follow:
Wheat Ridge Public Works: The plat has been reviewed and approved.
Wheat Ridge Parks and Recreation Commission: A fee in lieu of parkland dedication for the
new single family lot will be required.
Wheat Ridge Fire District: Can serve.
Westridge Sanitation District: Can serve.
Xcel Energy: Can serve.
Consolidated Mutual Water District: Can serve.
Comcast Cable: No comment.
Century Link: No comment.
V. STAFF CONCLUSIONS AND RECOMMENDATIONS
Staff concludes that the proposed minor subdivision plat is compliant with the R-1 zone district
standards and Article IV (subdivision regulations) of the zoning and development code. For this
reason, Staff recommends approval ofthe plat with the conditions listed below.
Planning Commission
Case No. MS-13-06 I Stephens
3
V. SUGGESTED MOTIONS
Option A: "I move to APPROVE Case No. MS-13-06, a request for approval of a two-lot minor
subdivision plat on property zoned Residential-One (R-1) and located at 980 I W. 32nd A venue, for the
following reasons:
1. All agencies can provide services to the property with improvements installed at the
developer's expense.
2. Both lots are consistent with R-1 zone district standards.
3. All requirements of Article IV of the zoning and development code have been met.
With the following conditions:
4. Fees in lieu of streetscape improvements be provided prior to recording the plat.
5. Fees in lieu of parkland dedication be provided prior to recording the plat."
Option B: "I move to DENY Case No. MS-13-06, a request for approval of a two-lot minor
subdivision plat on property zoned Residential-One (R -1) and located at 9801 W. 32nd A venue, for the
following reasons:
I.
2.
3. "
Planning Commission
Case No. MS-13-06 I Stephens
4
EXHIBIT 1: AERIAL
The subject property is located at 9801 W. 32"d Avenue and is highlighted in blue below.
Planning Commission 5
Case No. MS-1 3-06 I Stephens
STEPHENS ACRES SUBDIVISION
PART OF THE NW 1/4 OF SECTION 27, T. 3 S ., R. 69 W . OF THE 6TH P.M .
CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO
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STEPHENS ACRES SUBDIVISION
PART OF THE NW 1/4 OF SECTION 27, T. 3 S., R. 69 W. OF THE 6TH P.M.
CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO
WE. UIOiA[l PISNEY AND KELLEEN STEPHENS. BEING niE OWNERS OF REAL PROPERTY CONTAINING 0 .7978
ACRES DESCRIBED AS FOLLOWS:
A TRACT OF LAND IN THE NORTHv.t:ST QUARTER OF SECTION 27, TOWNSHIP 3 SOUTH, RANGE 69 v.t:ST OF Tli£
6TH PRINCIPAl IAERIDIAN, COUNTY OF ..uTERSON, STATE OF COLORADO,
BEING I.IOR[ PARTICULARLY DESCRIBED AS FOLLOWS:
COI.II.IENCING AT THE SOUTHv.t:ST CORNER OF THE NW1/4 OF SECTION 27, TOWNSHIP 3 SOUTH, RANGE 69 v.£ST
OF THE 6TH P.l.l., FROI.I YMENOC THE SOUTHEAST CORNER OF SAID NW1/4, BEARS N 89'29'45" E. A OISTANCE
OF 2649.55 FEET (SAID UNE BEING I.IONUI.IENTED ON BOTH ENDS BY 3 1/4" BRASS CAPS, AND BEJNG lHE
BASIS OF BEARINGS CONTAINED HEREIN); THENCE N 89'29'45" E, AlONG THE SOUTH LINE OF SAID NW1/4 OF
SECTION 27, A OISTANCE OF 369.00 FEET; THENCE N 00'09'23" W, A OISTANCE OF 30 00 FEET fO A POINT ON
THE NORTH ~GHT-Of-WAY LINE Of W. 32NO AVENUE AN() lHE POINT Of BEGINN ING. THENCE CONTINUING N
00'09'23"W, A OISTANCE OF 250.00 FEET TO A POINT ON THE SOOTH UNE OF LOT 2, VMEATRIDGE KNOlLS:
THENCE N 89'29'45" E AlONG THE SOUlH UNE OF LOTS 2 AND 1, VMEATRIOGE ·KNOLLS, A DISTANCE OF 139.00
FEET TO A POINT ON THE v.t:ST RIGHT-OF-WAY UNE OF JEWSON STREET: lliENCE S 00'09'23" E ALONG
SAID v.t:ST RIGHT-OF-WAY UNE, A DISTANCE OF 250.00 FEET TO A POINT ON THE NORTH RIGHT-OF-WAY UNE
OF W 32ND AVENUE: THENCE S 89'29'45" W AlONG SAID NORTH RIGHT-OF-WAY LINE, A OISTANCE OF 139.00
FEET TO THE POINT OF BEGINNING CONTAINING 34,750 SOUARE FEET OR 0 .7978 ACRES, IAORE OR LESS.
HAVE LAID OUT, SUBOIV1DEO AND PlATTED SAID LAND AS PER THE DRAWING HEREON CONTAINED UNDER THE
NAME AND STYLE OF S1!PHENS AC11D ..,._, A SUBOI\1SION OF A PART OF THE CITY OF ~<MEAT RIDGE.
COLORADO, AND BY THES£ PRIESENTS DO OEOICA TE TO lli[ CITY OF \'MEAT RIDGE AND THE PUBLIC THOS£
PORTIONS OF REAL PROPERTY SHOWN AS RIGHT-OF-WAY, AND DO FURTHER DEDICAT£ TO THE CITY OF ~<MEAT
RIDGE AND THOSE MUNICIPAllY OWNED AND/OR MUNICIPALLY FRANCHISED ununES AND SER\1CES THOSE
PORTIONS OF REAl PROPERTY SHOWN AS EASEMENTS FOR lliE CONSTRUCTION, INSTALLATION, OPERATION,
MAINTENANCE, REPAIR AND REPlACEMENT FOR AU S£R\1CES. lliiS INCLUDES, BUT IS NOT UMIT£D TO,
TELEPHONE AND ELECTRIC LINES, CAS UNES, WATER ANO SANITARY SEv.t:R UNES, HYDRANTS, STORM WATER
SYSTEMS AND PIPES, DETENTION PONDS, STREET LIGHTS AND All APPURTENANCES THERETO
by. MICHAEl PISNEY
STAT£ OF COLORADO )
) ss
COUNTY OF JEFFERSON )
THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE IAE THIS_OAY OF ______ • A.D 20_,
:.YTN=Ess:::;-"'IA"'Y'"'H"'AN=D-A"'N"'D'"""om=OI=cAI..,.,-S£AL lAY COIAIAISSION EXPIRES , ----
NOTARY PUBLIC
by. KEUEEN STEPHENS
STATE OF COLORADO )
)SS
COUNTY OF JEFFERSON )
THE FOREGOING INSTRUMENT WAS ACKNOWlEOCED BEFORE IAE THIS_DAY OF ______ , AD. 20 -
:.YTN'~E=;SS:;:-cM:::Y:;--;,H-:AN;::D;;-:A"'N"D"'om=:-::CI"'AL::-S£AL lAY COI.IIAISSION EXPIRES: ----
NOTARY PUBLIC
1. BEARINGS ARE BASED ON THE SOUTH LINE OF lHE NW1/4 OF SECTION 27, T3S, R69W OF THE 6TH P.M.
SAID UN[ BEARS N 89'29'45" E. AND IS IAONUMENTED AS SHOWN HEREON .
2. All OISTANCES AND BEAR INGS ARE BASED ON THE CURRENT CITY OF ~'MEAT RIDGE COORDINA T£ SYSIDol,
AND IS A GROUND-BASED IAOOIFIEO FORM OF THE NADSJ/92 STATE PLAINE COORDINA T£ SYSTEM, COLORADO
CENTRAL ZONE D502. THE GROUND TO CRIO COIABINED SCALE FACTOR IS 0.99974780300, SCALED FROI.I BAS£
POINT PHAC-1 (PERIAANENT ttGH ACCURACY CONTROL POI>I T 11) HAVING lHE FOLLOWING NA083/92 STAT£
PlANE COORDINATES: PHAC-1 : NOR THING 1701258.75. EASflNC': 31111 .. 17.51f. ElEVATION: 5471.62 (NAVO 88).
;1. THE CORNERS OF THE NW1/4 OF SECTION 27, AS SHO""' HEREON, HAVE CCIIROINAT£S PUBLISHED BY THE
CITY OF ~'MEAT RIDGE, AND ARE AS FOLLOWS:
PT. I NORlHING EASTING
15409 705773.73 110511 .46
15509 705789.48 113163.04
16409 703110.58 110521.25
16509 703133.90 113170.70
4. PER COLORADO REV1S£D STATUT£S S£C. 38-51-106 (l), All LINEAl UNITS DEPICTED ON THIS LAND SURVEY
PlAT ARE U.S. SURVEY FEET. ONE MET£R EQUAlS J9.37 OIVIOED BY 12 U .S. SURVEY FEET ACCORDING TO lHE
NATIONAl ONSTITUT£ OF STANDARDS AND T£CHNOLOCY.
5. THE GEOOEnC POINT COOROINATE DATA SHO""' HEREIN HAS BEEN DERIVED FROI.I lHE NAD 83 HARN STATE
PlANE COORDIN>'.T£ CENTRAl FIPS 0502 COORDINATE SYSTEIA, AND HAS A HORIZONTAL ACCURACY
CLASSIFICAl'ION OF 0.04 U.S. SURVEY FEET AT THE 95ll: CONFIDENCE LEVEL. AS DEFINED IN THE GEOSPAflAI.
POSITIONING ACCURACY STANDARDS OF lHE FEDERAL GEODETIC CONTROL SUBCOI.IMITT£[
(FCOC-ST0-007 .2 -1 998).
I. TRACT "A" IS HEREBY DEDICATED AS PUBLIC RIGHT OF WAY BY THIS PLAT.
STANDARD EASEWENT LANGUAGE
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NEOORNER t
LDT 11,
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CASE HISTORY
l
...__ ~ CEIIliPICA-
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CHAIRIPERSON
QTY CEII1IPICA ._
~p~:r~~~S-RI_DGE_D~~~·"ou"N"'CI"L.,------· 20 -
ATT£ST
CITY ClERK MAYOR
COIAMUNITY OCVELOPIAENT DIRECTOR
OIRECTOR OF PUBLIC WORKS
~ CEIIliPICAlt
I, RICHARD P. PALMER, DO HEREBY CERTIFY THAT THE SURVEY OF THE BOUNDARY
OF ST£PHENS ACRES SUBDIV1SION WAS MACE BY ME OR UNDER "y DIRECT
SUPERV1SION AND TO THE BEST OF MY KNOWLEDGE, INFORMATION AND BELIEF, IN
ACCORDANCE WITH All APPLICABLE COLORADO STATUT£S, CURRENT REV1SED
EDITION AS AMENDED. THE ACCOI.IPANYING PLAT ACCURATELY REPRIESENTS SAID
SURVEY
RICHARD P. PAI.IAER
COLORADO PLS 125375
COUNTY a.DIK AHD ~ c:umPICAlt
STATE OF COLORADO )
) ss
COUNTY OF JEFFERSON )
I HEREBY CERTIFY THAT THIS Pt.A T WAS fiLED IN THE OFFICE OF THE COUNTY CLERK
AND RECORDER OF JEFFERSON COUNTY AT COLDEN. COLORADO
AT __ O'CLOCK_.I.I . ON THE DAY OF
IN BOOK ---· PAGE ---· RECEPTION NO.
JEFFERSON COUNTY CLERK AND RECORDER
BY: -;DE=.Pu""TY_,.---------
Ten-foot (10') wide easements ore hereby granted on pri'oiOte property odjooent to t:A pub1ic
street. and front and reor propet"ty lines of eoch lot in the subdivision rx plotted oreo, rwe-
foot (5) wide easements ore hereby granted on pri¥Ote property odjocent to all side lot tiote3
of eoeh tot ln the subdivision « potted area. These easements ore dedicated for the
instotlotion, maintenance, and replacement of eleclr"ic, gas. h!Jevtsion cable, dt"oinoge ond
telecommun ication facilities. Utili ties shot! also be permitted within ony oceeu easements
CASE I lAS-1 3-06
PWSI,INC ond privote streets in the subdivision. Permanent structures ond water meters shall not be
permitted within sotd utility easements.
60
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l54S SCU1M P\.Am: MD a.M. Sl'1[ M-3
.cJIDtH. ta..OIWJO 10110
-(JOl) 104-1345
r AX (JO))I04-1 ...
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PLANNING COMMISSION
Minutes of Meeting
December 19, 2013
1. CALL THE MEETING TO ORDER
The meeting was called to order by Chair BRINKMAN at 7:01 p.m. in the City Council
Chambers of the Municipal Building, 7500 West 29th Avenue, Wheat Ridge , Colorado.
2. ROLL CALL OF MEMBERS
Commission Members Present:
Commission Members Absent :
Staff Members Present:
3. PLEDGE OF ALLEGIANCE
Anne Brinkman
Alan Bucknam
Tracy Guildner
Silke Pqpp
Scott Ohm
Steve Timms
Amanda Weaver
Meredith Reckert, Senior Planner
Lauren Mikulak, Planner II
Steve Art , Urban Renewal Manager/Economic
Development Manager
Kim Waggoner, Recording Secretary
4. APPROVE ORDER OF THE REVISED AGENDA
It was moved by Commissioner TIMMS and seconded by Commissioner
BUCKNAM to approve the order of the revised agenda. Motion carried 6-0.
5. APPROVAL OF MINUTES-December 5, 2013
It was moved by Commissioner OHM and seconded by Commissioner BUCKMAN
to approve the minutes of December 5, 2013, as written. Motion carried 4-0 with
Commissioners GUILDNER and POPP abstaining.
6. PUBLIC FORUM (This is the time for any person to speak on any subject not appearing
on the agenda.)
Planning Commission Minutes
December 19 ,2013
Attachment 3
-I -
t
No one wished to speak at this time.
7. PUBLIC HEARING
A. Case No. MS-13-06: An application filed by William Stephens for approval of a 2-lot
minor subdivision with right-of-way dedication for property zoned Residential-One
(R-1) located at 9801 W. 32 nd Avenue.
This case was presented by Lauren Mikulak. She entered all pertinent documents into
the record and advised the Commission there was jurisdiction to hear the case. She
reviewed the staff report and digital presentation. She stated staff recommends
approval of the plat and City Council will be the final authority for approval.
Commissioner TIMMS asked if there would be any variances for the existing home.
Ms. Mikulak replied no.
William J. Stephens
31488 Conifer Mountain Dr .
Conifer, CO
Chair BRINKMAN asked the applicant if there are any ditches or ditch rights related
to the property . The applicant stated no.
Chair BRINKMAN closed the public hearing.
It was moved by Commissioner OHM and seconded by Commissioner
GUILDNER to recommend approval of a two-lot minor subdivision plat on
property zoned ~esidentiai-One (R-1) located at 9801 W. 32nd Avenue for the
following reasons:
1. All agencies can provide service to the property with improvements installed
at the developer's expense.
2. Both lots are consistent with R-1 zone district standards.
3. All requirements of Article IV of the zoning and development code have been
met.
With the following conditions:
1. Fees in lieu of streetscape improvements be provided prior to recording the
plat.
2. Fees in lieu of parkland dedication be provided prior to recording the plat.
Motion carried 6-0.
Planning Commission Minutes
December 19 ,2013
-2 -
,.~A#
... ~ .,. City of •
JP"WheatR.i_dge
ITEM NO: LJ •
DATE: January 27 ,2014
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO AWARD THE CONTRACT FOR THE
WADSWORTH BOULEVARD PLANNING AND
ENVIRONMENTAL LINKAGE STUDY TO PARSONS
BRINCKERHOFF, DENVER, CO, IN THE AMOUNT OF
$962,351.41, WITH AN ADDITIONAL CONTINGENCY
AMOUNT OF $96,200 FOR A TOTAL OF $1,058,551.41
0 PUBLIC HEARING
(gl BIDS/MOTIONS
0 RESOLUTIONS
QUASI-JUDICIAL:
ISSUE:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2N° READING
D YES
City Manager
The City was awarded funding for a transportation study on Wadsworth Boulevard from 36th to
46th A venues through the Denver Regional Council of Governments (DR COG) Transportation
Improvement Program (TIP) in September 2012. The study consistes of a Planning and
Environmental Linkage Study (PEL) to identify traffic congestion and safety issues and to
develop multi-modal solutions and related environmental mitigation for future construction
improvements to address mobility in this highway corridor.
Parsons Brinckerhoff was selected by the established procurement process to perform the study
for an amount of $962 ,3 51.41.
PRIOR ACTION:
An Intergovernmental Agreement (IGA) with the Colorado Department of Transportation
(CDOT) was approved by resolution on May 13 , 2013 , to authorize the study.
FINANCIAL IMPACT:
City Staff will administer the study with reimbursement of 53% of all project study-related costs
by CDOT, not to exceed $636,000. While the project cost is not expected to exceed the project
Council Action Form
January 27 , 2014
Page2
estimate, any unlikely shortfall will be provided by the City. The City's portion is not expected
to exceed $564,000. Funding for this program has been approved in the Wadsworth PEL line
item of the 2013 Capital Improvement Program Budget in the amount of $1 ,200 ,000. Likewise,
the 2013 CIP revenues include the expected reimbursements.
BACKGROUND:
In March 2012 , the City applied to DR COG for federal transportation funds available for fiscal
years 2012 through 2017 to help fund a transportation and environmental study on Wadsworth
Boulevard from 36th to 46th A venues. DR COG awarded the grant application in September
2012.
This project will provide a study and findings which will be utilized for the design and the
environmental assessment of future transportation improvements. The improvement of this
segment of Wadsworth Boulevard has been a high priority for both CDOT and the City of Wheat
Ridge for more than 20 years. Lack of available funding is the primary reason for postponing
improvements . It is anticipated the study, with consideration of future land use, will identify the
improvements needed to widen Wadsworth Boulevard between 36th and 46th Avenues to six
travel lanes , including the major intersections at 38th and 44th Avenues , provide additional tum
lanes at key congested intersections , and install medians to better manage access . Bike lanes and
detached sidewalks will also be studied to potentially serve additional modes of transportation.
The study limits were extended from 35th to 48th A venues as a result of a discussion with CDOT
and Federal Highway Administration considering various transportation aspects associated with
corridor planning, traffic operation and major land use designations.
The federal grant will provide $636,000 to assist in funding the estimated $1 ,200,000 project.
CDOT will administer the project's federal funding , while the City will manage the study.
Although the IGA states that the City will provide a match of $132 ,000 , the City agreed to
provide an overmatching amount of$432 ,000. The IGA addresses the federal grant and only the
required minimum local match per federal regulations. The City will be responsible for
providing the local match of$564,000 committed in the application to DRCOG .
On October 29 , 2013 , proposals were received from four consulting firms , in response to RFQ-
JN-13-22. Based on the review of the proposals , interviews and reference checks , the highest
ranked firm was Parsons Brinckerhoff, Denver, CO. Final selection was based on qualifications ,
study approach , innovative ideas , the project team and their experience on previous studies.
Appropriate fees for the work were then negotiated to an amount of $962 ,351.41. The proposal
also includes additional services that may be needed in the event that additional requirements are
warranted to complete the study. This includes , but is not limited to , environmental assessment
or other technical analysis. Staff recommends that $96 ,200 , approximately 10% of the base
contract, be allocated as contingency funds , should additional services be required during the
study process.
Council Action Form
January 27 , 2 014
Page 3
RECOMMENDATIONS:
Staff recommends award ofthe Wadsworth Boulevard Planning and Environmental Linkage
Study to Parsons Brinckerhoff in the amount of $962 ,351.41 with a study contingency of
$96 ,200 and that the Director of Public Works be authorized to issue change orders up to a total
contract and contingency amount of $1 ,058 ,551.41 .
RECOMMENDED MOTION:
"I move to award the contract for the Wadsworth Boulevard Planning and Environmental
Linkage Study to Parsons Brinckerhoff, Denver, CO , in the amow1t of $962 ,351.41 , with an
additional contingency amount of $96 ,200, for a total of $1 ,058 ,551.41."
Or:
"I move to deny the award ofthe contract for the Wadsworth Boulevard Planning and
Environmental Linkage Study to Parson Brinckerhoff, Denver, CO , for the following reason(s):
REPORT PREPARED/REVIEWED BY:
Steve Nguyen , Engineering Manager
Jennifer Nellis , Purchasing Agent
Scott Brink, Director of Public Works
Patrick Goff, City Manager
ATTACHMENTS:
1. Wadsworth PEL Study Final Proposed Scope
2. Wadsworth PEL Parsons BrinckerhoffBudget Summary
SCOPE OF WORK BASIC CONTRACT
CONTRACT TYPE [CHECK ONE]
D Specific Rate of Pay
1:8] Cost Plus Fixed Fee
D Lump Sum
CONTRACT DATE: TBD
CITY OF WHEAT RIDGE PROJECT NUMBER: M-01-13
PROJECT LOCATION: SH 121/Wadsworth Boulevard : W 35th toW 48th
COOT PROJECT NUMBER: STU 1211-081
COOT PROJECT CODE: 19488
THE COMPLETE SCOPE OF WORK INCLUDES THIS DOCUMENT (ATTACHED TO THE
CONTRACT FOR CONSULTANT SERVICES) AND, IF REFERENCED,
SECTION 1 PROJECT SPECIFIC INFORMATION
SECTION 2 PROJECT MANAGEMENT AND COORDINATION
SECTION 3 EXISTING FEATURES
SECTION 4 REFERENCE ITEMS NEEDED BY THE CONSULTANT
SECTION 5 GENERAL INFORMATION
SECTION 6 PROJECT INITIATION AND CONTINUING REQUIREMENTS
SECTION 7 PEL STUDY WORK TASK DESCRIPTIONS
SECTION 8 CONTRACT CONCLUSION (CHECKLIST)
APPENDICES
Attachment 1
Page 1
TABLE OF CONTENTS
SECTION 1
1 PROJECT BACKGROUND
2 PROJECT GOALS
3 PLANNED IMPROVEMENTS
4 WORK DURATION
5 CONSULTANT RESPONSIBILITY AND DUTIES
6 WORK PRODUCT
7 WORK PRODUCT COMPLETION
8 ADDITIONAL PROJECT INFORMATION
9 SCOPE OF WORK ORGANIZATION
SECTION 2
1
2
CITY CONTACT
PROJECT COORDINATION
SECTION 3
1
2
3
4
STRUCTURES
UTILITIES
IRRIGATION DITCHES
RAILROADS
SECTION 4
1
2
CURRENT COOT MANUALS, SPECIFICATIONS, STANDARDS, ETC.
CURRENT CITY MANUALS, SPECIFICATIONS, STANDARDS, ETC.
SECTION 5
1 NOTICE TO PROCEED
2 PROJECT COORDINATION
3 ROUTINE REPORTING AND BILLING
4 PERSONNEL QUALIFICATIONS
5 CITY COMPUTER/SOFTWARE INFORMATION
6 COMPUTER DATA COMPATIBILITY
7 PROJECT DESIGN DATA AND STANDARDS
SECTION 6
1 PROJECT INITIATION AND CONTINUING REQUIREMENTS
Page2
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4
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4
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5
5
5
5
ERROR! BOOKMARK NOT DEFINED .
6
6
6
6
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6
6
6
7
7
7
7
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7
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SECTION 7
1
2
3
EXISTING CONDITIONS REPORT
DEVELOP A STATEMENT OF PURPOSE AND NEED AND IDENTIFY GOALS FOR THE CORRIDOR
ALTERNATIVE SELECTION REPORT
11
12
15
16
4 SYSTEM/PROJECT FEASIBILITY STUDY AND FEASIBILITY STUDY REPORTERROR! BOOKMARK NOT DEFINED.
SECTION 8 19
1 SUPPLEMENTAL WORK 19
2 CONTRACT COMPLETION 20
APPENDICES 20
APPENDIX A 21
APPENDIXB 24
APPENDIXC 26
PEL QUESTIONNAIRE 26
Pa ge 3
1 PROJECT BACKGROUND
SECTION 1
PROJECT SPECIFIC INFORMATION
State Highway 121/Wadsworth Boulevard is a primary north-south corridor through the City of Wheat Ridge .
The Roadway is classified as a Principal Arterial and provides acce s to Interstate 70, connects the City to the
neighboring Cities of Arvada and Lakewood, and intersects with three regional FasTracks corridors. In several
City planning documents , Wadsworth Boulevard is identified as a primary commercial corridor and a key target
area for redevelopment. In DRCOG 's 2035 Metrovision Plan , Wadsworth Boulevard is shown as a Tier 2 -
Potential Regional and State Intercity Corridor. For many Front Range commuters, Wadsworth Boulevard
serves as a primary north-south-route . The street currently has two travel lanes in each direction with side by
side left turns through the City, except at the signalized street intersections where single left tum lane s exist.
Dedicated right tum lane s exist at so me street intersections and businesses . Multi-modal facilities are sporadic
and mo st do not meet current standards.
The City of Wheat Ridge (City) is sol iciting consultant serv ices to investigate and make recommendations for
improvements to the street to provide additional capacity, to improve the multi-modal facilities, and to ensure
adequate local access. The selected consultant team (hereafter referred to as the Consultant) shall evaluate the
existing and future operating conditions and features of the street. In this project the scope of services to be
provided by the Consultant shall produce a Planning and Environmental Linkage (PEL) Report with the goal of
identifying existing conditions , anticipated problem area s, and developing a range of multi-modal
improvement s to reduce congestion and improve operations and safe ty of the street. The result s of these efforts
may ultimately be used to prepare National Environmental Policy Act (NEPA) studies and fmal design.
2 PROJECT GOALS
This project is intended to examine the need for the following improvements to the street , as well as producing
design , funding , scheduling, and phasing recommendations to achieve them :
A. Higher level-of-service operations at the signalized intersections
B . Improved multi-modal facilities to serve transit and other modes of transportation
C. Improved aesthetics and safety by incorporating streetscape and lighting
D. Reconstruction to current design and operation standards
E. Adequate local access to service existing and planned adjacent land uses
The objective of thi s project is to work with stakeholders to analyze and develop a range of improve ments to
reduce congestion and impro ve operational perfom1ance and safety of the st reet and lo cal access. The projec t
will assist the City, other public agencies, and resource agencies in identifying issues of importance to each
respective agency.
The Consultant will produce documents and deliverables in a form that can be incorporated by reference , as
appropriate , in sub sequent NEPA document(s) as outlined in Appendix A to 23 CF R Part 450 -Linking the
Transportation Planning and NEPA Processes.
3 PLANNED IMPROVEMENTS
This project is located on SH 121/Wadsworth Boulevard between mileposts 15 .367 and 16.577 (W. 35th and W.
48th Avenues) in Jefferson County.
4 WORK DURATION
The time period for the work described in this scope is approximately 15 to 24 months .
Page4
5 CONSULTANT RESPONSIBILITY AND DUTIES
The Consultant is responsible for conducting project coordination, agency coordination , public participation,
feasibility study conceptual design and alternatives analysis , environmental and design data collection and
analysis , specifications and estimate, and post design services as described in the following sections.
6 WORK PRODUCT
The work in the scope of services for this project will be contracted on an individual Task Order basis, as
needed and if needed as determined by the City. The City reserves the right to , at its sole discretion , decide to
not issue task orders for any part of the work contained in this scope of services. The Consultant work products
will include :
A. Reports
B. Project Coordination
C . Schedules
D. Meeting Minutes
Detailed work product requirements are described in the following sections . All work required to complete this
Scope of Work requires the use of English Units .
7 WORK PRODUCT COMPLETION
All submittals must be accepted by the City 's Public Works Director or designee .
8 ADDITIONAL PROJECT INFORMATION
Additional information regarding this project is included in the following documents:
A. Accident history data
B. Traffic Data
C . GIS data including:
a Aerials from 2001 to 2012
b Roadway features
c Planimetric data
d ROW, easement, and property data
e Zoning data
Please provide a notice of five working days prior to obtaining the document(s) in person.
Page 5
SECTION 2
PROJECT MANAGEMENT AND COORDINATION
1 CITY CONTACT
The Contract Administrator for this project is:
Name: Steve Nguyen, PE
Title: Engineering Manager
Active day-to-day administration of the contract will be delegated to :
Name: Mark A Westberg , PE , CFM
Title: Projects Supervisor
Address:7500 W 29th Avenue , Wheat Ridge CO 80033
Phone : 303-235-2863
E-mail : mwestberg@ci .wheatridge.co.us
2 PROJECT COORDINATION
Coordination will be required with the following entities:
A. Colorado Department of Transportation (CDOT)
B. Jefferson County
C . Regional Transportation District (RTD)
D. Denver Regional Council of Governments (DR COG)
E. Urban Drainage & Flood Control District (UDFCD)
F. Environmental Protection Agency (EPA)
G. Federal Highway Administration (FHWA)
H. Federal Transit Authority (FT A)
I. Utility Providers
J . State and Federal Resource Agencies
K. Emergency Response Agencies
The consultant should anticipate that a design which affects an agency will have to be accepted by that agency
prior to its acceptance by the City. Submittals to affected agencies will be coordinated with the City.
1 STRUCTURES
There are no know structures at this time.
2 UTILITIES
SECTION 3
EXISTING FEATURES
Contact Utility Notification Center of Colorado (UNCC) at 1-800-922-1987
3 IRRIGATION DITCHES
There is no known irrigation ditch involvement at this time .
4 RAILROADS
There is no known railroad involvement at this time.
Note: The above is a list of the known features in the area . It should not be considered as complete. The
Consultant should be alert to the existence of other possible conflicts .
Page 6
SECTION 4
REFERENCE ITEMS NEEDED BY THE CONSULTANT
1 CURRENT CDOT MANUALS, SPECIFICATIONS, STANDARDS, ETC.
The consultant shall obtain and utilize the most recent CDOT adopted references including standards and
specifications, manual s and software, electronic files of applicable standards, and all CDOT forms specified in
this document or as directed by the City. A list of general reference material is provided in Appendix A.
2 CURRENT CITY MANUALS, SPECIFICATIONS, STANDARDS, ETC.
The consultant shall obtain and utilize the most recent City adopted references including standards and
specifications, manuals and software, electronic files of applicable standards, and all City forms specified in this
document or as directed by the City. A list of general reference material is provided in Appendix A.
1 NOTICE TO PROCEED
SECTION 5
GENERAL INFORMATION
Work will not commence until the written Notice-to-Proceed is issued by the City with certification from the
Consultant that the work will be completed within the allotted time. Work may be required , night or day, on
weekends , on holidays , or on split shifts . The City must concur in time lost reports prior to the time lost delays
being subtracted from time charges. Subject to City prior approval the time charged may exclude the time lost
for :
A. Reviews and Approvals
B. Response and Direction
2 PROJECT COORDINATION
A. Routine Working Contact
The routine working contact will be between the City 's Project Manager (City/PM) and the Consultant
Project Manager (C/PM) as defined in Section 6.H .a.
B. Project Manager Requirements
Each Project Manager will provide the others with the following:
a. A written synopsis or copy of their respective contacts (both by telephone and in person) with others.
b . Copies of pertinent written communications.
3 ROUTINE REPORTING AND BILLING
The Consultant will provide the following on a routine basis:
A. Coordination
Coordination of all contract activities by the C/PM
B. Periodic Reports and Billings
The periodic reports and billings required by CDOT Procedural Directive 400.2 (Monitoring Consultant
Contracts).
Page 7
C. Minutes of all Meetings:
The minutes will be completed and provided to the City/PM within five (5) working days after the meeting.
When a definable task is discussed during a meeting, the minutes will identify the "Action Item", the party
responsible for accomplishing it , and the proposed completion date .
D. General Reports and Submittals
In general , all reports and submittals must be approved by City prior to their content being utilized in
follow-up work effort.
4 PERSONNEL OUALIFICA TIONS
The C/PM must be approved by the City. Certain tasks are required to be done by a Licensed Professional
Engineer (PE) or a Professional Land Surveyor (PLS) who is registered with the Colorado State Board of
Registration for Professional Engineers and Land Surveyors, National Institute for Certification in Engineering
Technology (NICET). Other certifications may be required for project inspectors and testers.
5 CITY COMPUTER/SOFTWARE INFORMATION
The consultant shall utilize the most recent City adopted software. The primary software used by the City is as
follows:
A. Draftin g/CADD
B. Earthwork
C . Survey
D . Geometry
E. Estimating
F. Specifications
G. Traffic Operations
H. Travel Demand Model
I. Traffic Signals
1. Hydraulics
K. Pavement Design
L. Scheduling
M . GIS
N. Noise Modeling
0. Mise
P. Reports
AutoCAD Civil 3D 2011 with the City's standards
AutoCAD Civil 3D 20 II
AutoCAD Civil 3D 20 II
AutoCAD Civil 3D 2011
Microsoft Excel 20 I 0
Microsoft Word 2010
CORSIM , VISSIM , and DYNASMART
TransCAD , and/or DYNASMART
Synchro/Sim Traffic
Hydrologic Engineering Center's River Analysis System (HEC-RAS)
DARWin (AASHTO)
Microsoft Project 20 I 0
ESRI , ArcMap geodatabases (Projection : NAD 83 HARN State Plane Colorado
Central FIPS 0502 Coordinate System)
TNM v2 .5
Micro oft Word 20 10 , Excel 2010 , Power Point 20 I 0
Adobe Acrobat 10.0 Profes ional , Microsoft Word 2010
6 COMPUTER DATA COMPATIBILITY
The data format the City presently utilizes which Consultants shall be required to use for submitting roadway
design data is AutoCAD Civil 3D 20 II.
The data format used by the Consultant to submit surveying and photogrammetric data shall be as determined
by the City/PM. The data fom1at for submitting design computer files shall be compatible with the latest version
of the adopted City standards. The Consultant shall immediately notify the City/PM if the fum is unable to
produce the desired fom1at for any reason and cease work until the problem is resolved . Refer to Table I ,
Submittals, for additional infom1ation regarding the formats and the acceptable transmittal media.
Page 8
7 PROJECT DESIGN DATA AND STANDARDS
Appendix A is a list of technical references applicable to CDOT work. The consultant is responsible for
ensuring compliance with the latest CDOT adopted version of the listed references . Conflicts in criteria
shall be resolved by the City!PM.
SECTION 6
PROJECT INITIATION AND CONTINUING REQUIREMENTS
This list establishes the consultant's individual task responsibility. The consultant shall maintain the ability to
perform all work tasks which are indicated below by an 'X ' in the consultant column, in accordance with the forms
and conditions contained herein , and the applicable City and CDOT standards. Selected work tasks shall be assigned
only after coordination and consultation with the City. The Consultant is also responsible for coordinating the
required work schedule for those tasks accomplished by the City and other agencies. The Consultant should review
this entire section to identify applicable material. Contact the City !PM if clarification is required (see Section 2.1 ,
City Contact).
The following activities of communication, consensus building, project team reviews , conceptual design , data
gathering , documentation, and formal public notice should be planned by the Consultant and coordinated with the
City!PM. The time of their accomplishment will overlap , and parallel paths of activity should be planned to fmish
the development phase in accordance with the shortest possible schedule. The type and number of meetings ,
documents , etc., will depend on the category and characteristics of the project work. A project plan shall be
developed by the Consultant which satisfies the requirements of the project development. This plan must be
approved by the Contract Administrator (see Section 2.1 , City Contact) before starting the work .
City/Other Consultant
PROJECT INITIATION AND CONTINUING REQUIREMENTS
A. Initial Project Meeting X X
An initial project kick-off meeting will be held , coordinated by the Consultant , and conducted by the City .
The meeting will review the Project Management Plan , project scope, schedule, key milestones , and project
study area boundary. The meeting may include an on-site inspection to familiarize the entire project team
with the character and conditions of the area. The Consultant shall develop an invitation list in coordination
with the City, send notices with a draft agenda , and provide meeting minutes to all those invited. The
Consultant will facilitate a chartering session among CDOT, the City, and Consultant team members to
establish the project charter, including defining the team's purpose and establishing critical success factors ,
goals, roles and responsibilities , operating guidelines, interpersonal behaviors , and other elements. The
charter will be a written document that is signed by all participants.
B . Project Management Plan X
The Consultant shall submit a plan for managing the project, including work assignments, project schedule,
document quality assurance program, administrative record , document and agency reviews, and other
project needs .
C. Resource Review X X
Consultant shall review relevant standards and specifications and document environmental requirements
applicable to the project. This task shall include two meetings , one with CDOT and one with the City to
discuss the initial work efforts of the project.
Page9
D . Project Study Area Boundary X X
Preliminary project logical termini will be recommended by the consultant. The consultant will perform
necessary research and data collection to propose a study area boundary and logical termini for use in
scoping. The consultant will coordinate with CDOT and the City for recommendation to FHWA for
approval.
E. Project Schedule X
The initial project schedule will be prepared by the Consultant, reviewed with the City , and refmed to
provide detail as requested . Modifications shall be made for acceptance by the City. The schedule will be
reviewed and discussed at regular intervals and updated as necessary. The work in this scope is expected to
take approximately 15 to 24 months to complete .
F. Obtain Necessary Trespass Rights and Permits X X
Some activities may require work on land not controlled by the City or CDOT . In such cases the City shall
obtain the necessary written permission to enter the premises. The City 's standard Right of Entry Fom1 or
CDOT Form 730 may be used for this purpose. The Consultant will assist the City with work efforts
consisting of the following activities:
a. Consultant shall develop ownership lists with names and telephone numbers of persons to contact for
Right-of-Entry (ROE). Prepare initial mailing list from this effort .
b. The City shall prepare ROEs for 151 tier properties for field work and other activities as they arise.
c . The City shall track status of ROEs, when sent , when returned , approved or rejected , conditions , other
interested parties and tenants , etc . The ROEs shall apply to City and Con ultant personnel.
d . Consultant shall obtain permits, as required , for fieldwork activities .
G . Plan and arrange Required Traffic Control X
Consultant field activitie that interfere with traffic operations within existing roadways will require control
of traffic. The Consultant will plan and provide any required traffic control for the survey, testing , or the
design process . Traffic control operations will be in accordance with the MUTCD . The proposed Method
for Handling Traffic (MHT) must be submitted to the City/PM. Also, certification of the Traffic Control
Supervisor as a Worksite Traffic Supervisor by the American Traffic Safety Services Association (ATSSA)
or as a TCS (Traffic Control Supervisor) by the Colorado Contractors Association (CCA) shall be required .
The Consultant will work directly with the City to prepare and submit appropriate basic traffic control
plans for work tasks which may be required and are within traveled roadway to CDOT for approval. Any
work within the City's right of way will require a permit and traffic control plan approved in advance by
the City.
H. Progress Meetings X X
The City and the Consultant will meet at regular intervals, to coordinate and track work efforts, progress
and issues , and to work towards resolution of potential problems. The C/PM shall provide a status report of
the project schedule and budget at regular intervals. The C/PM shall conduct the meetings , send meeting
notices , agendas and handout materials, and prepare and distribute meeting minutes. The minutes of each
meeting shall track and report progress on action items identified during previous meetings. Team meetings
will be organized as follows :
Page 10
a. Project Team Meetings :
Project Team consists of the City and Consultant Project Managers. Team will meet on a bi-weekly
basis to review status of and manage the overall project progress , schedule, and work plan . Team
meetings will be used to conduct primary evaluations and decisions required during the PEL process.
b. Technical Team Meetings :
Technical Team consists ofCDOT, the City, and Consultant technical task leaders responsible for
coordination of technical information as needed . Team will meet on a 6-week basis to review status
and progress of project technical material s and conceptual designs.
I. Public Involvement Coordination X X
The City will assist the Consultant in organizing all Stakeholder meetings and Public Meetings. The
Consultant is responsible for creating and providing all materials for these meetings. It is anticipated that a
minimum of two meetings between the Consultant and the Public-Stakeholders will be necessary in this
Task. 111 addition to this , it is anticipated that numerous other contacts will need to be made with all of the
public agency stakeholders , both at the staff level and the elected official level , to communicate and
negotiate the s takeholders' concerns about specific problems and visions for the corridor. The Consultant
will submit a Strategic Communications Plan that identifies all activities associated with public
involvement at the beginning of the project.
The Consultant shall provide the presentation aids , and help conduct the following meetings:
a. General Public Meeting (information and workshops)
The fom1at of these meetings will be dictated by the project and goals for the meetings . These
meetings may be used to establish communications with the public, add to the "contact list", and gather
information regarding local concerns. The meetings may also take the form of a work session or
workshop with the affected parties. Up to three of these meetings will be held by the project team.
b . Resource Agency Meetings (information and workshops)
The format of these meetings will be dictated by the project and goals for the meetings . These
meetings may be used to establish communications with the resource agencies , add to the "contact
list," and gather information regarding resources of concern. The meetings may also take the form of a
work session or workshop with the resource agencies. Up to twelve of these meetings will be held by
the project team .
c. City Council Meetings (information and workshops)
The format of these meetings will be dictated by the project and goals for the meetings . These
meetings may be used to establish communications with the local leaders and gather information
regarding resources of concern . The meetings may also take the form of a work session or workshop
with the City Council . Up to six of these meetings will be held by the project team .
SECTION 7
PEL STUDY WORK TASK DESCRIPTIONS
The Study will be conducted in accordance with the Statewide and Metropolitan Planning Regulation 23 CFR 450.
The provisions linking planning and NEP A presented in Section .318 and Appendix A of 23 CFR 450 are to be
followed . The finding s of the PEL Study will establish the Purpose and Need , subsequent phase study area and
Page 11
reasonable alternatives , logical termini and independent utility , and programming priorities/timeframes/funding to
be used in updating transportation plans and transportation improvement programs (TIPs).
The Study will include development and evaluation of alternatives based on a consideration of Purpose and Need ,
geometric , planning and environmental factors , the location of communities and other developed areas , a traffic
feasibility analysis , and public and agency input. PEL Study alternatives will initially be developed based on
secondary source or available environmental and community data, and will be refined through agency and public
input and other on-going studies. Environmental and community data will be updated for the refined corridors
through photo interpretation and selected ground-truthing . The intent of the PEL Study analysis is not to identify
impacts , but rather to identify potential roadblocks for those PEL Study alternatives which provide the best balance
in meeting the Purpose and Need and avoiding/minimizing the potential to affect resources during subsequent study
phases .
The Study will be developed and documented in a form that can be incorporated by reference , as appropriate , in
subsequent NEP A document(s) as outlined in Appendix X to 23 CFR Part 450 -Linking the Transportation
Planning and NEPA Processes. All final deliverables identified in this contract will be of such quality that they
could be incorporated directly or by reference into these NEPA documents . The study process will comply with the
requirements of the Moving Ahead for Progress in the 21 51 Century (MAP-21 ).
Thi s li st es tablishes the consultant's individual task responsibility . The consultant shall maintain the ability to
perform all work tasks which are indicated below by an 'X ' in the consultant column , in accordance with the forms
and conditions contained herein , and the applicable City and CDOT s tandard s. Selected work tasks shall be assigned
only after coordination and consultation with the City. The Consultant is also responsible for coordinating the
required work schedule for those tasks accomplished by the City and other agencies. The Consultant should review
this entire section to identify applicable material. Contact the City/PM if clarification is required (see Section 2.1 ,
City Contact).
The following activities of communication, consensus building, project team reviews , conceptual design , data
gathering , documentation , and formal public notice should be planned by the Consultant and coordinated with the
City/PM . The time of their accomplishment will overlap , and parallel paths of activity should be planned to finish
the development phase in accordance with the shortest possible schedule. The type and number of meetings ,
documents , etc., will depend on the category and characteristics of the project work. A project plan shall be
developed by the Consultant which satisfies the requirements of the project development. This plan must be
approved by the Contract Administrator (see Section 2 .1, City Contact) before starting the work.
City/Other Consultant
EXISTING CONDITIONS REPORT
During the development of the environmental document , conceptual design efforts will be required to develop
and refine alternatives for later inclusion into the NEP A screening process . Conceptual design efforts will
include the following:
A. Evaluation of Existing Roadway Conditions
a Acquire available construction as-built files , records , and information for the following:
Accident records
11 Street geometry
m Drainage and floodplain conditions
iv Lighting
v Traffic signals
vi Pedestrian and bike facilities
vu Transit facilities
b Initial geology investigation
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X
The Consultant shall conduct and document a thorough investigation of the project area to determine
existing geologic conditions including but not limited to soil maps, major excavations, unsatisfactory
sub-grade materials , present and potential subsidence, consideration and description of the water table
(depth/gradient), etc. Preliminary borings (assume 8) will be taken to evaluate the condition of the
pavement sub-grade structure.
c Initial Field Survey and utility investigation
The Consultant shall conduct field survey and collect data to produce a planimetric map of the
corridor. All existing features will be included in the mapping including but not limited to edges of
pavement, curb , gutter, sidewalk, driveways , walls , signs, traffic signals, and fences .
The Consultant shall also conduct and document an investigation of the project area to determine
existing utility conditions within the project limits . As part of this investigation the Consultant will
collect utility location key maps for all utilities in the project area in coordination with COOT Region
I utilities specialist, identify all known utilities , ownership , type , size, and special conditions to
consider should utility relocation be required , and research and obtain copies of utility easements
(public and private) and utility franchise agreements to determine conditions under which the utility
was established in its present location (e.g. by revocable permit or by a privately owned easement).
As part of the preliminary field survey planimetric mapping requirements , above ground utilities such
as poles , manholes , valves , pedestals, guy wires , and other visible utility features will be located .
d Existing Environmental Conditions
Conduct an environmental scan and list of critical environmental issues within the corridor that include
the following tasks:
Map environmental resources and prepare a list of environmental issues. Include , at a minimum :
A Flood ways and I 00-year flood plain boundaries
B Likely locations of wetlands
C Known archaeological and paleontological sites
D Mines
E Hazardous waste sites
F Community or public wells
G Historical buildings, sites, and districts
H Rivers and lakes (identifying any designated wild and scenic rivers)
1 State and national forests
J Wildlife reserves
K Critical wildlife habitat
L Threatened and endangered species (locations or likely presence)
M Public parks and recreation facilities
N Prime agricultural land
0 Barrier effect
P Pedestrian and bicycle access
Q Noise
R Air quality
S Neighborhood/business displacement
T Community facilities (eg churches, schools, banks, groceries)
11 Identify those areas expected to require further analysis for NEPA purposes.
111 Prepare an environmental scan report for the City, resource agency, and public review .
iv Identify and describe any features that may require context sensitivity.
v Expected Products (Results)
A An environmental scan map of key socioeconomic and environmental re ources ;
B A list of environmental issues within the corridor, and identification of areas that require
further analysis.
C A report summarizing the results of the research of land uses and other characteristics of the
region . The report should include:
Page 13
a Community profile, including socioeconomic characteristics, population, growth trend ,
and employment trends for use in future forecasts
b Current land uses
c Planned land uses incorporating the City's comprehensive plan , urban renewal plan , sub-
area plans , etc.
d Historical and cultural buildings and site
e Existing conditions summary
Summarize findings of existing roadway conditions in a graphical plan set (Geometric Health Report).
Plans (II" x 17", scale: I" = 50') will be based on aerial photography of the project limits. A ranking
system (Low/Medium/High) will be used to compare existing conditions to the specific design criteria
for the project limits . Location of comparisons will be charted and indicated on the plan set.
The Geometric Health Report and supporting summary information will be included in the existing
roadway structures section of environmental document.
A summary of findings from the initial geology and initial utility investigations will be included in the
environmental existing conditions data submittal document.
B . Traffic Study X
a Traffic data collection
The Consultant shall obtain current traffic counts for the project limits and surrounding roadway
network impacted by the project to evaluate the existing traffic operations. Available traffic data s hall
be compiled from the City and other sources including COOT automated traffic recorder locations .
The Consultant shall conduct a traffic count program to facilitate level of service evaluation at the
signalized street intersections. Daily vehicle classification counts will be collected at relevant strategic
locations along Wadsworth Boulevard , and AM and PM peak hour turning movement counts will be
collected at relevant strategic local intersections on two consecutive weekdays. Classification count
and intersection turning movement count locations are to be determined by the Con ultant in
coordination with the City. Daily traffic counts shall be completed on Wadsworth Boulevard to
evaluate merge, diverge , and weave operations. To as ist in the evaluation of potential neighborhood
traffic impacts, up to twelve 48-hour speed/volume counts will be conducted on neighborhood streets.
b Travel demand forecasting
Travel demand modeling shall begin at the same time as data collection. The consultant will utilize the
adopted 2035 regional DRCOG model , COMPASS, and develop a sub-area model specific to
Wadsworth Boulevard . The new COMPASS model has a more refmed transportation analysis zone
structure than previous models , so the Consultant shall assume that extensive zone restructuring and
network refinement is not required but that orne network and T AZ refinement is expected. The
DR COG model does contain a complex transit component.It is not the intent of this scope of work to
duplicate efforts of tran si t focused projects in the vicinity of the project limit s. Therefore, any specific
transit modeling s hould be coordinated with DRCOG and RTD . The consultant shall be responsible for
performing "reasonableness" checks on information developed and derived from use of the DRCOG
model. The primary product of this work will be 2035 travel demand forecasts approved for study use
by DRCOG. These forecasts will be used to develop 2035 traffic movements at study intersections, un-
signalized ramp movements , and along major arterials . The Consultant shall use the approved DRCOG
data sets and road network to ensure that the traffic analysis is compatible with the NEP A process .
c Traffic operations
Traffic operational analysis will include an evaluation of the existing conditions as well as a 2035
analysis for the No-Action and a preferred set of alternatives. It is recommended the consultant use the
DynasmartP/DynusT model that exists with DRCOG to aid on larger scale planning and operational
analysis. This model should be used to help understand the regional distribution of traffic , possible
diversion for different design alternatives and to help determine the limits of subsequent traffic
operational analysis.
Page 14
It is anticipated that Synchro will be used for evaluation of intersection operations and to serve as a
basis for the development of a system wide traffic model. The Consultant shall use the traffic model to
evaluate the traffic operations of the complete roadway system and report the agreed upon measures-
of-effectiveness (MOE's) for the existing conditions, No-Action and preferred set of alternatives. Site
specific operational analysis (i .e. turning movement delays, weaving analysis, queue length
determination, etc) may also be required at strategic locations on Wadsworth Boulevard to help
identify interim improvements that may provide operational benefits while remaining consistent with
the preferred alternative . Specific locations will be determined by the Consultant in coordination with
the City. The Consultant will be required to coordinate with COOT traffic and FHW A at key
milestones in the traffic modeling and approval process (i.e . model validation and calibration, MOE
selections , etc) before additional work proceeds.
In addition, consideration shall be made for multimodal and maximum capacity corridor build-out.
The data from these analyses shall be used to aid in the selection of the preferred alternative.
d Problem identification
Based on the initial traffic data collection, travel demand forecasting , and traffic operational analyses ,
the consultant shall identify traffic problem areas and determine the effects to the surrounding roadway
network and intersections . This analysis shall consider traffic volumes , traveUaccess patterns, LOS ,
delays , travel times , and speeds in neighborhoods and other areas of anticipated traffic congestion .
The Consultant shall coordinate this work with other studies in the immediate area.
e Pedestrian and Bicycle Facilities
The Consultant shall also analyze existing bicycle and pedestrian facilities for safety, adequacy,
connectivity, and Americans with Disabilities Act Accessibility requirements and make
recommendations for improvements accordance with the City 's Bicycle and Pedestrian Master Plan
and Streetscape Design Manual.
f Documentation
The Consultant shall use the information from the traffic study to create a summary report that will be
used under a later task order for submittal to the Transportation Commission if the NEP A process
determines that major improvements to Wadsworth Boulevard are necessary.
C. Safety A se sment Report X
The Consultant shall obtain all available Safety Assessment Reports from COOT which identify existing
safety problems within the project limits , available on the COOT website. In the alternatives evaluation
portion of the PEL Study, and any other sections that pertain to Safety, the consultant shall specifically
identify how the "Build" alternatives propose to mitigate the existing safety problems . If the City or the
Consultant deem that existing available traffic safety reports are outdated and need to be updated ; the
consultant shall prepare a traffic safety assessment report in accordance with COOT standards. The City
shall provide all data and statistical summaries necessary to complete the report.
2 DEVELOP A STATEMENT OF PURPOSE AND NEED AND IDENTIFY GOALS FOR THE
CORRIDOR
Develop an Executive Summary containing the following: X
A. Identify the visions COOT and the City have for the future of the street and points of disagreement and
congruence .
B. Refer to data identified in the Existing Conditions Report regarding existing and expected deficiencies in
the transportation system serving the study area to compile a List of system deficiencies. Where possible ,
locate the deficiencies on a base map for use at the public meetings.
C. Reference the list of issues that resulted from contacts with stakeholders and general knowledge of the
corridor to identify a list of key needs in the corridor.
Page 15
D . Prepare a preliminary list of existing and anticipated deficiencies on the corridor. The list should describe
the existing or anticipated deficiencies in the transportation system and the growth or changing needs in the
study area . Prepare visual displays summarizing data compiled to date . lnclude key factors including the
preliminary list of deficiencies already identified.
E. Produce a written statement of purpose and need. This statement should be an "umbrella" statement for the
corridor, based on identification of needs and deficiencies . The statement should reflect the context
sensitivity of the study area's communities to help reach their transportation goals by encouraging the
consideration of land use , transportation , environmental , and infrastructure needs in an integrated manner.
It should include the following :
a. Description of project location , length, termini , and a definition of the project study area .
b . Description of exi sting transportation facilities and services, including transit , highway, bus service,
park-n-Rides, bicycles and pedestrian, etc.
c . Identification of specific transportation problems and deficiencies (highway, pedestrian , bicycle, travel
times, and transit).
d . System linkage information .
e . Existing and future capacity traffic projections from DRCOG .
f. Social , economic, and environmental justice issue related to purpose and need .
g . Safety problems.
h . A summary of previous and current transportation studies community plans , and planning efforts
relevant to the project.
F. Identify goals for the corridor.
3 ALTERNATIVE SELECTION REPORT
A. Alternatives Analysis X
a . Develop Preliminary Evaluation Criteria
Prior to development of reasonable alternatives , the Consultant will work with CDOT and the City to
develop prelin1inary evaluation criteria and submit the criteria to FHWA for review. Established
criteria will be used to evaluate and screen the list of potential preliminary alternatives .
b. Develop Alternatives
The Consultant shall develop an agreed number of alternatives from a universe of options and
meaningful implementation phases, which will satisfy the operational requirement and goals of the
project. When required, conceptual layouts will be developed for each alternative. The alternatives
shall address the project goals and objectives, account for impacts and any necessary roadway
improvements to the local street system within the study area. Each alternative will include a
discussion of individual component routes within that alternative, their capacities, and traffic impacts
including current and future local access points on the arterial and highway system in the study area to
maintain local planning consistency.
The Consultant shall then identify the reasonable alternatives that could be applied on Wadsworth
Boulevard.
The Consultant shall investigate lane configurations that satisfy the project 's goals and objectives .
Conceptual layouts will be developed for each alternative both in plan and general profile views .
These alternatives shall respond to projected design year traffic volumes as developed in the traffic
study data collection. The Consultant will evaluate the impacts of each alternative concept and the
degree that each accomplishes the goal and objectives of the study. The appropriateness of each
Page 16
alternative will be reviewed and evaluated by the City, CDOT, FHWA, and other jurisdictions as
appropriate.
The Consultant shall complete an initial design of the alternatives decided upon by the City, CDOT,
FHW A, and other jurisdictions as appropriate . General profile and cross sections analysis will be
developed for all critical areas to analyze each designated alternative . Information is to include general
cut and fill limits , ROW and easement requirements , necessary earthwork and structural construction
requirements. The design parameters, such as design speed , maximum grades , and typical section will
be determined at the beginning and used on each alternative. The Consultant shall prepare the
conceptual design for each lane configuration including alignments , construction detours that will be
needed , and major structural requirements so that a conceptual cost estimate can be developed . The
cost estimate is to include design costs, ROW identification and acquisition , and construction costs .
c. Screen Alternatives
The Consultant shall utilize a NEPA-appropriate screening process on the universe of alternatives to
identify the feasible and significantly different alternatives, which will be later subject to a more
detailed NEPA environmental assessment. The purpose of this screening is to eliminate the obviously
infeasible alternatives or alternatives that do not meet the Purpose and Need. The Consultant shall
develop NEP A-appropriate evaluation criteria and submit them for review and approval by the City,
CDOT, and FHWA prior to beginning the screening process. The rationale for elimination shall be
thoroughly discussed within the NEPA documentation for those alternatives that are eliminated from
further consideration .
The No-Action Alternative must be defined and carried through the entire evaluation and assessment
process. For each alternative that passes the screening process , the Consultant shall incorporate
preliminary design to a level that clearly allows the identification of effects on each environmental area
listed below. Unless otherwise indicated, the Consultant is responsible for all of the following PEL
activities on each of the alternatives that pass the screening process:
A preliminary screening process will be used on the universe of alternatives to identify a limited
number of feasible and significantly different alternatives , which will be subject to more detailed
evaluation in the "Test Alternatives Analysis." The purpose of this screening is to eliminate the
obviously infeasible or unsuitable alternates. All feasible and significantly different options shall be
carried forward into more detailed analysis . These feasible and significantly different screened
alternatives are to be presented in the frrst public workshop , and the public 's opinion on what issues
should be addressed during the detailed analysis of these alternatives is to be solicited. The criteria
used in the preliminary screening shall be developed jointly with the City, CDOT, FHW A , and other
jurisdictions.
The Consultant shall perform a decision alternative analysis for each alternative. The decision
alternative analysis shall utilize a decision matrix of compiled (data collection phase) information,
using criteria developed and approved by the City, CDOT, FHW A, and other jurisdictions as
appropriate. The decision matrix criteria shall include design components, cost (financial analysis),
social-economic , and environmental concerns . The decision alternative matrix will be compiled to
show the differences between each alternative corridor design in a clear fashion (to be understood by
the general public).
Environmental (air, noise, water quality, open space, etc.), historic and archaeological impacts , cost,
engineering feasibility , construction staging options , transportation impacts , transit impacts, design
year level of service and other performance measures, socioeconomic impacts and community
acceptability, consistency with and/or impact on adopted plans , urban design issues and opportunities,
and phasing of a improvements are examples of the considerations to be used in the screening process .
The No-Build alternative must be carried through the entire evaluation and assessment process.
A limited number of design alternatives , will be described in a fmal design alternatives technical
memorandum For thi s limited set of alternatives , horizontal and vertical alignment studies , at a scale
of I "-200', will be conducted.
d. Preliminary Sketches
Page 17
The Consultant shall develop preliminary sketch concepts of landscape/streetscape improvements
along Wadsworth Boulevard. The Consultant shall develop plan and elevation drawings with urban
design features , planting masses , and plan access and development potential of adjacent areas.
e. Before and After Views
The Consultant shall develop a perspective view of each alternative in a "before" and "after"
illustration of existing features and proposed design.
f. Test Alternatives Analysis
Following the development of the short-list of alternatives , the Consultant shall perform a
comprehensive test of each of the short-listed alternatives . This test shall utilize a decision process,
which includes a compilation of all appropriate criteria . In addition to the socioeconomic and
environmental concerns, the decision criteria shall include design standards . The criteria will be
compiled in coordination with other activities. Following that, a decision matrix shall be created which
combines a list of the alternatives under consideration with the results of the test with each criterion .
The alternatives shall then be further developed with initial design and financial analysis.
g . Initial Design of Alternatives
Once the alternatives have been tested , general profile and cross section studies will be developed for
critical areas to analyze the designated alternatives. This infonnation shall be sufficient to determine
general cut and fill limits , right-of-way and easement requirements, earthwork and structural
requirements . Design parameters such as design speeds, maximum grades , typical sections.
intersection and pedestrian routing will be determined at the beginning of the study.
The conceptual designs for the roadways , detours , phasing, and major structures will be completed
sufficiently so that preliminary cost estimates can be developed and the satisfaction of pertinent design
criteria can be demonstrated . Necessary variances will be identified .
The following shall be available following completion of the design :
1. Plan and profile of roadways and detours
11. Typical section of roadways and detours
iii. Preliminary hydraulic recommendations
IV . Preliminary right-of-way requirements
v. Recommended construction sequence
v1. Phasing opportunities
h. Financial Analysis of Alternatives
Cost Estimate
A total cost estimate will be developed in whole or phases of improvement if feasible . Preliminary
and final engineering, ROW acquisition , construction engineering. construction, and maintenance
for the design life will be analyzed .
ii Funding Package
A funding package will be developed . The funding sources necessary to design, acquire, construct
and maintain the project will be identified and evaluated for appropriateness and feasibility.
B. Feasible Alternatives Recommendation X
A "Final Alternatives Report" will be submitted which documents the analysis process . This shall include
the fmal staging plan, socioeconomic and environmental concerns, utility conflicts, drainage, and right-of-
way requirements, and total cost for the recommended alternatives. The Consultant is responsible for
ensuring that the recommended alternative(s) complies with applicable standards and criteria. Where
appropriate, the required variances will be identified.
A draft for the report shall be submitted for review and comment prior to the submittal of the final report.
C. Interim Improvements Operational Analysis X
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The Consultant shall complete the tasks listed in the Alternatives Analysis section on the previous pages in
order to provide feasible alternatives to recommend and prioritize operational improvements for the
existing corridor that may be implemented in phases that do not preclude the ultimate configuration . These
early action items should be developed with costs and prioritized for implementation .
D . Sales Tax Impact Analysis X X
The Consultant will prepare a retail sales tax impact analysis for up to three of the developed alternatives ,
for land uses within the project study. The City will provide the Consultant information about existing sale
tax collection data for the study area . The consultant will prepare a draft analysis for City review and then
make revisions for a fmal document.
E. Additional Transit Based Travel Demand Forecasting X
The consultant will analyze potential modal shift to transit if an enhanced transit corridor were introduced
for a longer stretch of Wadsworth (which is part ofDRCOGs long term vision). The Consultant will use the
Compass Model which is a 4-step model with a mode choice step . The consultant will enhance coding and
then evaluate the trip table and roadway assignment shifts . Since RTD holds the transit model,
accomplishment of this scope is reliant on coordination with RTD and DRCOG staff. If they participate,
the Consultant will coordinate with RTD and DRCOG modeling staff.
4 ADDITIONAL SERVICES (TO BE COMPLETED ONLY AT THE DIRECTION OF THE WHEAT
RIDGE PROJECT MANAGER)
A. 38th and Wadsworth Intersection additional design and environmental X
The Consultant will prepare a preliminary design plan set for the intersection improvements (30 percent
design level), participate in a Field Inspection Review, and prepare a Categorical Exclusion.
B. 41st and Wadsworth Intersection additional design and environmental X
The Consultant will prepare a preliminary design plan set for the intersection improvements (30 percent
design level), participate in a Field Inspection Review, and prepare a Categorical Exclusion.
C. 44th and Wadsworth Intersection additional design and environmental X
The Consultant will prepare a preliminary design plan set for the intersection improvements (30 percent
design level), participate in a Field Inspection Review, and prepare a Categorical Exclusion.
D. Corridor Animation X
The Consultant will create a 2.5D Animation for up to five locations in the Wadsworth Corridor. Similar in
some respects to 3D animation, 2.5D animations do not require extensive environmental modeling . Using a
locked down and view matched camera in a 3D model , animated objects are composited with a still image
used for the background . Only the 3D objects (cars, people, etc.) move across the static background image.
These can be used as a standalone visual or in the following applications : Digital Movie File, Digital
Imagery to be used with PowerPoint Presentations, an Element for Motion Graphics Video , Broadcast
Television Media, or Website Movie .
SUPPLEMENTAL WORK
SECTION 8
CONTRACT CONCLUSION (CHECKLIST)
Page 19
It is anticipated that this contract may be supplemented for additional study and/or design effort above any
assumed quantities noted in the current contract scope. Additional efforts will require City approval prior to
beginning any work efforts .
2 CONTRACT COMPLETION
This Contract will be satisfied upon acceptance of the following items, if applicable:
A. Periodic Reports
B . Billings
C . Meeting Minutes
D . Project Management Plan
E. Project Schedule
F. Strategic Conununications Plan
G. Environmental Scan Report
H . Land Use Report
I. Geometric Health Report
J. Traffic Model
K. Safety Assessment
L. Purpose and Need Statement
M. Preliminary Sketches
N. Before and After Views
0. Final Alternatives Report (PEL)
P. Conceptual Design Plans
Q . Cost estimate
R. Funding Package
S . Correspondence with Agencies , Entitie , and Public
T . Completed PEL questionnaire
APPENDICES
A. REFERENCES
B . DEFINlTIONS
C . PEL QUESTIONNAIRE
Page 20
APPENDIX A
REFERENCES
AMERICAN ASSOCIATION OF STATE HIGHWAY AND TRANSPORTATION OFFICIALS
(AASHTO) PUBLICATIONS (using latest approved versions):
A. A Policy on Geometric Design of Highways and Streets
B. Guide for Design of Pavement Structures
C. Guide for the Design of High Occupancy Vehicle and Public Transfer Facilities
D . Guide for the Development of Bicycle Facilities
E. Guide for the Planning , Design, and Operation of Pedestrian Facilities
F. Standard Specifications for Transportation Materials and Methods of Sampling and Testing -Part I ,
Specifications and Part ll, Tests
G. Highway Design and Operational Practices Related to Highway Safety
H. Roadside Design Guide
I. Designing Walkable Urban Thoroughfares: A Context Sensitive Approach by ITE and CNU
J. Guide For The Development of Bicycle Facilities, 4th Edition by AASHTO
K. Guide For The Planning , Design, and Operation of Pedestrian Facilities, 1st Edition by AASHTO
2 COLORADO DEPARTMENT OF TRANSPORTATION PUBLICATIONS (using latest approved
versions):
A. CDOT Design Guide (all volumes)
B. Project Development Manual
C. Erosion Control and Storm Water Quality Guide
D . Field Log of Structures
E . Cost Data Book
F. Drainage Design Manual
G. COOT Quality Manual
H . CDOT Survey Manual
I. CDOT Field Materials Manual
J. COOT Design Guide, Computer Aided Drafting (CAD)
K. Standard Plans , M & S Standards
L. Standard Specifications for Road and Bridge Construction and CDOT Supplemental Specifications
M. Item Description and Abbreviations (with code number) compiled by Engineering Estimates and Marked
Analysis Unit, COOT
N . Right-of-Way Manual , Chapter 2, Plans and Descriptions Procedures and General information
0 . The State Highway Access Code
Page 21
P. Utility Manual
Q. Interactive Graphics System Symbol Table
3 COOT PROCEDURAL DIRECTIVES (using latest approved versions):
A. No. 400.2 Monitoring Con ultant Contracts
B . No . 501.2 Cooperative Storm Drainage System
C. No. 514 .1 Field Inspection Review (FIR)
D. No. 516.1 Final Office Review (FOR)
E. No. 1217a Survey Request
F . No. 1304 .1 Right-of-Way Plan Revi ions
G . No . 1305.1 Land Surveys
H . No . 1700 .1 Certification Acceptance (CA) Procedures for Location and Design Approval
I. No . 1700.3 Plan s, Specifications and Estimates (PS&E) and Authorization to Advertise for Bid under
Certifications Acceptance (CA)
J . No. 1700.5 Local Entity/State Contracts and Local Entity/Consultant Contracts and Local Entity/R.R.
Contracts under CA
K . No . 1700 .6 Railroad/Highway Contracts (Under Certification Acceptance)
4 FEDERAL PUBLICATIONS (using latest approved versions):
A. Manual on Uniform Traffic Control Devices
B . Highway Capacity Manual
C. Urban Transportation Operations Training -Design of Urban Streets, Student Workbook
D . Reference Guide Outline -Specifications for Aerial Surveys and Mapping by Photogrammetric Methods
for Highways
E. FHWA Federal-Aid Policy Guide
F . Teclmical Advi sory T6640.8A
G . U.S . Department ofTransportation Order 56IO .IE
H . Geometric Geodetic Accuracy Standard and Specification for Using GPS Relative Positioning
Technique
I. ADAAG Americans With Disabilities Act Accessibility Guidelines
5 TRANSPORTATION RESEARCH BOARD:
A. Access Management Manual
6 CITY ADOPTED PLANS :
A . Repositioning Wheat Ridge -Neighborhood Revitalization Strategy
B. Envision Wheat Ridge
C. Wadsworth Corridor Subarea Plan
D . 38 1h Avenue Corridor Plan
Page 22
E. Economic Development Strategic Plan
F . Wadsworth Boulevard Corridor Redevelopment Plan
G . 38 1h Avenue Corridor Redevelopment Plan
H . Town Center Project URP
I. Bicycle and Pedestrian Master Plan
J. Streetscape Design Manual
K . Parks and Recreation Master Plan
Page 23
AASHTO
2 ADT
3 ATSSA
4 ADAAG
5 BLM
6 CA
7 CBC
8 COOT
9 City/PM
10 CDOT/STR
II COP HE
12 CEQ
APPENDIXB
DEFINlTIONS
American Association of State Highway & Transportation Officials
Average two-way 24-hour Traffic in Number of Vehicles
American Traffic Safety Services Association
Americans with Disabilities Accessibility Act Guidelines
Bureau of Land Management
Contract Administrator. The City staff responsible for the satisfactory completion of the
contract by the consultant.
Concrete Box Culvert
Colorado Department of Transportation
City Project Manager -The City staff responsible for the day to day direction and Consultant
coordination of the design effort .
Colorado Department of Transportation Structure Reviewer -The COOT Engineer
respon ible for reviewing and coordinating major structural design
Colorado Department of Public Health and Environment
Council on Environmental Quality
13 COGO Coordinate Geometry Output
14 CONSULT ANT Consultant for this project
15 C!PM
16 DEIS
17 DHV
18 DR COG
19 EA
20 EIS
21 ESAL
22 ESE
23 FEIS
24 FEMA
25 FHPG
26 FHWA
27 FIPI
Consultant Project Manager -The Consultant staff responsible for combining the various
inputs in the process of completing the project plans and managing the Consultant design
effort .
Draft Environmental Impact Statement
Future Design Hourly Volume (two-way unless specified otherwise)
Denver Regional Council of Governments
Environmental Assessment
Environmental Impact Statement
Equivalent Single Axle Load
Economic, Social and Environmental
Final Environmental Impact Statement
Federal Emergency Management Agency
Federal Aid Highway Policy Guide
Federal Highway Administration
Finding In Public Interest
Page 24
28 FIR
29 FONSI
30 FOR
31 GPS
Field Inspection Review
Finding of No Significant Impact
Final Office Review
Global Positioning System
32 MAJOR STRUCTURES Bridges and culverts with a total clear span length greater than twenty feet. This
33 MS4
34 NEPA
35 NGS
36 NICET
37 NOAA
38 PE
39 PM
40 PLS
41 PRT
42 PS&E
43 PROJECT
44 ROW
45 RTD
46 TIE
47 SH
48 UDFCD
49 USCOE
length is measured along the centerline of roadway for bridges and culverts, from abutment
face to abutment face , retaining structures are measured along the horizontal distance along
the top of the wall . Structures with exposed heights at any section over five feet and total
lengths greater than a hundred feet as well as overhead structures including (bridge signs,
cantilevers and butterflies extending over traffic) are also considered major structures.
Municipal Separate Storm Sewer System
National Environment Policy Act
National Geodetic Survey
National Institute for Certification in Technology
National Oceanic and Atmospheric Administration
Professional Engineer registered in Colorado
Program Manager
Professional Land Surveyor registered in Colorado
Project Review Team
Plans, Specifications and Estimate
The work defined by this scope
Right-of-Way : A general term denoting land , property, or interest therein, usually in a strip
acquired for or devoted to a highway
Regional Transportation District
Threatened and/or Endangered Species
State Highway Numbers
Urban Drainage and Flood Control District
United States Army Corp of Engineers
Note For other definitions and terms , refer to Section I 0 I of the CDOT Division of Highways Standard
Specifications for Road and Bridge Construction and the CDOT Design Guide .
Page 25
APPENDIXC
PEL QUESTIONNAlRE
This questionnaire is intended to act as a summary of the Planning process and ease the transition from the planning
srudy to a NEP A analysis. Often , there is no overlap in personnel between the planning and NEP A phases of a
project, and much (or all) of the history of decisions , etc., is lost. Different planning processes take projects through
analysis at different levels of detail. Without knowing how far , or in how much detail a planning study went, NEPA
project teams often re-do work that has already been done. Planning teams need to be cautious during the alternative
screen process ; alternative screening should focus on purpose and need/corridor vision, fatal flaw analysis and
pos ibly mode selection. This may help minimize problems during discussions with resource agencies. Alternative
that have fatal flaw or do not meet the purpose and need/corridor vision cannot be considered viable alternatives,
even if they reduce impacts to a particular resource. This questionnaire is consistent with the 23 CFR 450 (Planning
regulations) and other FHWA policy on Planning and Environmental Linkage process.
In structions: These questions should be used as a guide throughout th e planning process, not just answered near
completion of th e process. When a PEL study (i.e. corridor study) is started, this questionnaire will be given to the
project team. Some of th e basic questions to consider are: "What did you do?", "What didn't you do?" and "Why?"
When the team submits th e study to FHWA for review, the completed questionnaire will be included with th e
s ubmittal. FHWA will use this questionnaire to assist in determining if an effective PEL process has been applied
before NEP A processes are authorized to begin. The questionnaire should be included in the planning document as
an executive summ01 y , chapter, or appendix.
I. BACKGROUND
What is the name of the PEL document and other identifying project infom1ation (e.g. ub-account or STIP
numbers)?
A. Provide a brief chronology of the planning activities (PEL study) including the year(s) the studie were
conducted.
B . Provide a description of the existing transportation corridor, including project linlits , modes, number of
lanes , shoulder, access control, and surrounding environment (urban vs. rural , residential vs. commercial,
etc.)
C. Who was the sponsor of the PEL study (CDOT, Local Agency, Other)?
D. Who was included on the study team (Name and title of agency representative , con ultants , etc.)?
E. Are there recent , current or near future planning studies or projects in the vicinity? What is the relationship
of this project to those studies/projects?
METHODOLOGY USED
Did you use NEPA-like language? Why or why not ?
A. What were the actual terms used and how did you define them (Provide examples or list)?
B. How do you see these terms being used in NEPA documents?
C. What were the key steps and coordination points in the PEL decision-making process? Who were the
decision-makers and who else participated in those key steps? For example, for the corridor vision, the
decision was made by CDOT and the local agency, with buy-in from FHW A, the USCOE, and USFWS .
D. How should the PEL information below be presented in NEPA?
Page 26
AGENCY COORDINATION
Provide a synopsis of coordination with federal , tribal, state , and local environmental , regulatory and resource
agencies. Describe their level of participation and how you coordinated with them .
A. What transportation agencies (e.g. for adjacent jurisdictions) did you coordinate with or were involved in
the PEL study?
B. What steps will need to be taken with each agency during NEPA scoping?
PUBLIC COORDINATION
Provide a synopsis of your coordination efforts with the public and stakeholders.
CORRIDOR VISION/PURPOSE AND NEED
What was the scope of the PEL study and the reason for doing it?
A. Provide the corridor vision , objectives , or purpose and need statement.
B. What steps will need to be taken during the NEPA process to make this a project-level purpose and need
statement?
RANGE OF ALTERNATIVES CONSIDERED, SCREENING CRITERIA, AND SCREENING
PROCESS
What types of alternatives were looked at (Provide a one or two sentence summary and reference document.)?
A. How did you select the screening criteria and screening process?
B. For alternative(s) that were screened out , briefly summarize the reasons for eliminating the alternative(s).
(During the initial screenings , this generally will focus on fatal flaws)
C . Which alternatives should be brought forward into NEPA and why?
D. Did the public , stakeholders, and agencies have an opportunity to comment during this process?
E . Were there unresolved issues with the public , stakeholders and/or agencies?
PLANNING ASSUMPTIONS AND ANALYTICAL METHODS
What is the forecast year used in the PEL study?
A. What method was used for forecasting traffic volumes?
B. Are the planning assumptions and the corridor vision/purpose and need statement consistent with the long-
range transportation plan?
C. What were the future year policy and/or data assumptions used in the transportation planning process
related to land use , economic development, transportation costs and network expansion?
RESOURCES (WETLANDS. CULTURAL, ETC.) REVIEWED FOR EACH RESOURCE OR GROUP
OF RESOURCES REVIEWED,
In the PEL study, at what level of detail was the resource reviewed and what was the method of review?
A. Is this resource present in the area and what is the existing environmental condition for this resource?
B. What are the issues that need to be considered during NEP A, including potential resource impacts and
potential mitigation requirements (if known)?
C. How will the data provided need to be supplemented during NEP A?
Page 27
D . List resources that were not reviewed in the PEL study and why? Indicate whether or not they will need to
be reviewed in NEPA and explain why.
OUTCOMES
A. Were cumulative impacts considered in the PEL study? If yes , provide the information or reference where
it can be found .
B. Describe any mitigation strategies discussed at the planning level that should be analyzed during NEP A.
C . What needs to be done during NEPA to make information from the PEL study available to the agencies and
the public? Are there PEL study products which can be used or provided to agencies or the public during
the NEP A scoping process?
D. Are there any other issues a future project team should be aware of? Example s : Utility problems , access or
ROW issues , encroachments into ROW , problematic land owners and/or groups , contact information for
stakeholders, special or unique resources in the area , etc.
Page 28
Parsons Brinckerhoff cost summary I
Wadsworth PEL Study I
Rev January 10 2014
Task Total Hours Total Task Cost Total PB Cost Total HDR Cost Total RMC Cost Total Toole Cost Total Arland Cost
6.1 PROJECT INITIATION AND CONTINUING REQUIREMENTS 2085 $250,529.54 $120,365.72 $99,415 .92 $12 ,108.72 $8,874.18 $9,765 .00
7.1 EXISTING CONDITIONS REPORT 2159 $227,801.64 $93,597 .12 $104,838 .84 $6,900.80 $16,884.88 $5,580.00
7.2. DEVELOP PURPOSE AND NEED /IDENTIFY GOALS 76 $10,344.75 $6,899.03 $2,544.00 $0.00 $281.72 $620.00
7.3 ALTERNATIVE SELECTION REPORT 2249 $309,071 .72 $192,661.73 $60,915 .91 $7,987 .00 $23,637 .08 $23,870.00
7.4 Additional Services (at direction of Wheat Ridge PM) 1765 $254,177 .29 $228,452.21 $21,477 .78 $1,319.70 $1 ,997.60 $930.00
Total Direct Labor (not including Task 7.4) $797,747.64 $413,523.59 $267,714.67 $26,996.52 $49,677 .86 $39,835.00
Project Fee at 12% $49,603.77 52% 34% 3% 6% 5%
Percent of toto/labor per firm
Other Costs
Specialty sub-consultants
Survey $ 40,000.00
Geotech $ 40,000 .00
Traffic Data $ 10,000.00
$ 90,000.00
Direct Costs
Mileage $ 5,000.00
Copies/Reproduction $ 7,500 .00
Public Outreach (boards, room rental, food, etc) $ 7,500.00
Misc . $ 5,000.00
$ 25,000.00
Total Costs $115,000.00
Total Project 6569 $962,351.41
Optional Task 7.4 Additional Services
A.38th and Wadsworth Intersection (FIR, CatEx) 489 $ 71,313.92
8.41st and Wadsworth Intersection (FIR, CatEx) 489 $ 71,313.92
C.44th and Wadsworth Intersection (FIR, CatEx) 489 $ 71,313.92
D. Corridor Animation 298 $ 40,235.53
Additional Services Labor Total 1765 $ 254,177.29
Additional Services ODC's (5"} $ 12,708.86
Addltionol Sefvices Fee (12"} $ 30,489.56
AddftlontJISen.fces Total $ 297,375.71
Total Project cost with additional services 8334 $1,259,727.12
Attachment 2
,.~A~
.... ~ '" City of •
?WlieatRi_dge
ITEMNO: 5 .
DATE: January 27 ,2014
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO APPROVE THE PURCHASE OF 2014
VEIDCLE REPLACEMENTS AND THE PURCHASE AND
INSTALLATION OF LIGHTING AND AUXILIARY AND
COMMUNICATIONS EQUIPMENT IN A TOTAL AMOUNT
NOT TO EXCEED $377,500
D PUBLIC HEARING
[gj BIDS/MOTIONS
0 RESOLUTIONS
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2 N° READING
QUASI-JUDICIAL: D YES [gj NO
Ci~
ISSUE:
Staff recommends approval ofthe purchase ofthe following vehicles under the State of
Colorado Price Agreements:
Three 2014 Marked Ford Police Interceptor Utility Vehicles
One 2014 Unmarked Ford Police Interceptor Utility Vehicle
One 2014 Ford Fusion Hybrid Sedan
One Large, Ford F -150 Extended Cab , 4x4 Pickup
One Large, Ford F-150 Crew Cab , 4x4 Pickup
Two Large , Ford F-250, Extended Cab , 4x4 Pickups with Plow Packages
One Large, Ford F-350, 4x4, Cab & Chassis w/ Dump Bed Body &
Lift gate Package
Total Cost:
$30 ,913 /ea.
$30,913 /ea.
$23 ,285 /ea.
$22 ,207 /ea.
$26 ,654/ea.
$29,784/ea.
$35 ,544/ea.
$290,910
Staff also recommends approval of the purchase and installation and/or relocation of
auxiliary equipment required for the operation of the replacement vehicles along with the
installation of lighting, markings and communication equipment at a total cost not to
exceed $86 ,590. The total cost of the vehicles , including preparation for use is not to
ex ceed $377 ,500, as approved in the 2014 budget.
Council Action Form
January 27, 2014
Page 2
PRIOR ACTION:
None
FINANCIAL IMPACT:
The funds for these purchases are budgeted in the 2014 Public Works Department General Fund
Budget, Account Number 01-303-800-807, Fleet Replacement. The combined total budget for
the cost of vehicles and large equipment, including the cost of the transfer, purchase and
installation of new and used equipment, lighting, communications and other miscellaneous
equipment is $3 77,500.
BACKGROUND:
The annual review of the City's fleet of vehicles and equipment identified 31 vehicles and I 0
pieces of equipment that should be replaced. The City vehicle and replacement policy, revised by
the City Council in 2011, was utilized to determine replacement eligibility. This policy
essentially provides replacement guidelines that consider long-term effective service life and
costs for budgeting purposes . Among the guidelines considered are high/rising maintenance and
repair costs , operating costs, excessive down-time of equipment , parts or service no longer
available, poor utilization, updated legal considerations , etc.
Financial restraints have limited the budget dedicated to vehicle and equipment replacement for
several years and each year un-funded vehicle requests have increased. This year seven vehicles
are programmed for replacement , and three vehicles are new additions to the fleet, leaving
approximately $2.5 million in high-mileage or outdated vehicles and equipment in the fleet.
Vehicle repairs, maintenance and down time are expected to increase as the fleet ages.
RECOMMENDATIONS:
The vendor source and purchase price of equipment is through the State of Colorado purchasing
contract which allows the City to attain the equipment at the best price and in accordance with
bid/purchasing requirements . Staff recommends the purchase of the following vehicles this year:
1. Three new 2014, mid-size, marked , all-wheel drive, Ford Police Patrol Utility Interceptor
vehicles will be purchased from Spradley-Barr Ford Lincoln Mercury of Greeley,
Colorado , to replace three existing, high-mileage Ford Police Patrol Crown Victoria
marked sedans , units 51, 54 and 55 in the Patrol Division of the Police Department.
2. One new 2014, mid-size, unmarked , all-wheel drive, Ford Police Patrol Utility
Interceptor vehicle will be purchased from Spradley-Barr Ford Lincoln Mercury of
Greeley, Colorado, to replace one existing, high-mileage Ford Police Patrol Crown
Victoria unmarked sedan, unit 43 in the Patrol Di vision of the Police Department.
3. One new 2014, mid-size, hybrid, Ford Fusion sedan vehicle will be purchased from Sill-
Terhar Motors, Inc., of Broomfield, Colorado, to replace one existing, high-mileage Ford
Crown Victoria sedan, unit 18 in the Investigations Di vision of the Police Department.
Council Action Form
January 27 , 2014
Page 3
4. One new 2014 , large, light duty, 4x4 , extended cab , F-150 Ford pickup will be purchased
from Lakewood Ford , Inc., of Lakewood , Colorado , as a new addition vehicle in the
Building Division of the Community Development Department.
5 . One new 2014 , large, light duty, 4x4 , crew cab , F-150 Ford pickup will be purchased
from Lakewood Ford, Inc., of Lakewood , Colorado , as a new addition vehicle in the
Maintenance Division of the Parks and Recreation Department.
6. One new 2014 , large, heavy duty, 4x4 , extended cab , F-250 Ford pickup with a plow
package will be purchased from Stone Motors , Inc., of Julesburg, Colorado , to replace
one existing, high-mileage, 4x4 GMC Sierra 1500 pickup , unit 318 , in the Maintenance
Division of the Parks and Recreation Department.
7. One new 2014 , large, heavy duty, 4x4 , extended cab , F-250 Ford pickup with a plow
package will be purchased from Stone Motors, Inc., of Julesburg, Colorado , as a new
addition vehicle in the Horticulture Division of the Parks and Recreation Department.
8. One new 2014 , large, heavy duty, 4x4 , F-350 Ford cab and chassis with a dump bed body
and liftgate package will be purchased from Stone Motors , Inc., of Julesburg, Colorado ,
to replace one existing, high-mileage Chevrolet 3500 cab and chassis with a dump bed
bod y and liftgate package, unit 332 , in the Forestry Division of the Parks and Recreation
Department.
RECOMMENDED MOTION:
"I move to approve the purchase o f 2014 v ehicle replacements and the purchase and installation
of lighting and auxiliary and communications equipment in a total amount not to exceed
$377 ,500 ."
Or,
"I mov e to deny the approval of the purchas e of 2014 vehicle replacements and t equipment for
the following reason(s): "
REPORT PREPARED/REVIEWED BY:
Greg Knudson , Operations Manager
Scott Brink , Public Works Director
Jennifer Nellis , Purchasing Agent
Patrick Goff, City Manager
ATTACHMENTS:
1) Vehicle Price Specifications
CITY OF WHEAT RIDGE
Specifications for three (3) Marked Police Department Utility Police Interceptor
All-Wheel Drive
(Replacement for Units 51, 54 & 55)
January 6, 2014
BASED ON STATE OF COLORADO PRICE
AGREEMENT 070000YYY80M
Base vehicle as bid : 2014 Ford Patrol4x4 Interceptor Utility:
Standard Specifications
Body Code: K8 Patrol Passenger Utility, Medium, AWD
Interior/Color: Cloth Front & Rear/Charcoal Black
Base Body Color/Order Code: Ebony/UA
Vinyl Wrap Code/Color: YZ/White On Doors & Roof Panel
Fuel Type: Unleaded Gasoline
Add Factory Option(s)
43D Dark car feature-Courtesy Lamp Disable
17T Dome Lamp-Red/White In Cargo Area
51 R Spot Lamp-Driver Only (LED Bulb)
92G Glass-Solar Tint 2"d & 3rd Row
21 B Rear View Camera
53M SYNC Basic-Voice Activated Communication System
61 S Remappable (4) switches On Steering Wheel with Voice
18W Rear Window Power Delete
59E Keyed Alike -1435x
90E Ballistic Door Panels-Driver & Passenger Front Doors
55B BUS-Blind Spot Monitoring with Cross Traffic Alert
76R Reverse Sensing
60R Noise Suppression Bonds
Total Price of Factory Options:
Delete Factory Option(s)
810D All of Complete #810 Package
Total Price of Vehicle Only with Selected Factory Options:
Attachment 1
$29,951.00
$ 20.00
$ 50 .00
$ 395.00
$ 120.00
$ 245.00
$ 295.00
$ 155.00
$ 25.00
$ 50.00
$ 3,170.00
$ 490.00
$ 275.00
$ 100.00
$5,390.00
<$4,428.00>
$30,913.00
CITY OF WHEAT RIDGE
Specifications for one (1) Police Department Utility Police Interceptor All-Wheel
Drive
(Replacement for Unit 43)
January 6 , 2014
BASED ON STATE OF COLORADO PRICE
AGREEMENT 070000YYY80M
Base vehicle as bid: 2014 Ford Patrol4x4 Interceptor Utility:
Standard Specifications
Body Code : K8 Patrol Passenger Utility , Medium , AWD
Exterior Color: Oxford White
Interior/Color: Cloth Front & Rear/Charcoal Black
Fuel Type : Unleaded Gasoline
Add Factory Option(s)
43D Dark car feature-Courtesy Lamp Disable
17T Dome Lamp-Red/White In Cargo Area
51 R Spot Lamp-Driver Only (LED Bulb)
92G Glass-Solar Tint 2nd & 3rd Row
21 B Rear View Camera
53M SYNC Basic-Voice Activated Communication System
61 S Remappable (4) switches On Steering Wheel with Voice
18W Rear Window Power Delete
59E Keyed Alike -1435x
90E Ballistic Door Panels -Driver & Passenger Front Doors
55B BUS-Blind Spot Monitoring with Cross Traffic Alert
76R Reverse Sensing
60R Noise Suppression Bonds
Total Price of Factory Options:
Delete Factory Option(s)
810D All of Complete #810 Package
Total Price of Vehicle Only with Selected Factory Options:
$29 ,951 .00
$ 20.00
$ 50.00
$ 395 .00
$ 120.00
$ 245 .00
$ 295 .00
$ 155.00
$ 25 .00
$ 50.00
$ 3,170 .00
$ 490 .00
$ 275 .00
$ 100.00
$ 5,390.00
<$4,428.00>
$30,913.00
CITY OF WHEAT RIDGE
Specifications for one (1) Police Department -Small, Front Wheel Drive Hybrid
(Gas/Electric) Sedan
(Replacement for Unit #18)
January 6 , 2014
BASED ON 2014 STATE OF COLORADO PRICE
AGREEMENT #070000YYY84M
Base vehicle as bid: 2014 Ford Fusion Hybrid (Gas/Electric) Sedan : $23 ,285 .00
Standard Specifications
Body Code : AH
Exterior Color: Sunset Metallic
Interior: Standard , Matching Cloth
Fuel Type : Unleaded Gasoline
Factory Options
None
Total Price of Vehicle Only with Selected Factory Options: $23,285.00
CITY OF WHEAT RIDGE
Specifications for One (1) Community Development Dept. Large , Light Duty , 4x4 ,
Extended Cab Pickup
(New Addition)
January 6 , 2014
BASED ON 2014 STATE OF COLORADO PRICE
AGREEMENT #07000YYY81 M
Base vehicle as bid : 2014 Ford F-150 XL, 3.6L , 1/2 Ton , Extended Cab , 4x4 ,
Pickup : $19 ,069 .00
Standard Specifications
Body Code : F2
Exterior Color : Oxford White
Interior: CS , Matching Cloth
Fuel Type : Unleaded Gasoline
Factory Option Additions
099 Extended Cab , Short Bed (6.5 feet)
420 Bed liner-Full Molded+ Tailgate
423 Tool Box-Across Bed, Gull Wing
Total Price of Factory Options:
Total Price of Vehicle Only with Selected Factory Options:
$2,438 .00
$ 285 .00
$ 415 .00
$ 3,138.00
$22,207.00
CITY OF WHEAT RIDGE
Specifications for one (1) Parks & Recreation Dept. -Large, Light Duty, 4x4 ,
Crew Cab Pickup
(New Addition)
January 6, 2014
BASED ON 2014 STATE OF COLORADO PRICE
AGREEMENT #07000YYY81 M
Base vehicle as bid: 2014 Ford F-150 XL, 3.6L, 1/2 Ton, Crew Cab, 4x4,
Pickup: $19,069.00
Standard Specifications
Body Code: F2
Exterior Color: Oxford White
Interior: CS, Matching Cloth
Fuel Type: Unleaded Gasoline
Factory Option Additions
097 Crew Cab, with 5-1/2' Foot Box
420 Bedliner-Full Molded+ Tailgate
423 Tool Box-Across Bed, Gull Wing
429 Trailer Brake Control-Electric
430 PCKG: Towing RCVR Hitch
443 PKG: Strobe Light
Total Price of Factory Options:
Total Price of Vehicle Only with Selected Factory Options:
$6,064.00
$ 285.00
$ 415 .00
$ 211 .00
$ 355 .00
$ 255.00
$ 7,585.00
$26,654.00
CITY OF WHEAT RIDGE
Specifications for one (1) Parks & Recreation Dept. -Large , Heavy Duty , 4x4 ,
Extended Cab Pickup
(Replacement For Unit #318)
January 6 , 2014
BASED ON 2014 STATE OF COLORADO PRICE
AGREEMENT #07000YYY89M
Base vehicle as bid : 2014 Ford F-250 XL , 3 .6L , 3/4 Ton , Extended Cab , 4x4 ,
Pickup : $21 ,129.00
Standard Specifications
Body Code : F2
Exterior Color: Oxford White
Interior: CS , Matching Cloth
Fuel Type: Unleaded Gasoline
430 PCKG : Towing RCVR Hitch
Factory Option Additions
099 Extended Cab , Short Bed (6.5 feet)
420 Bed liner-Full Molded+ Tailgate
423 Too l Box-Across Bed , Gull Wing
429 Trailer Brake Control-Electric
B75 Boss Steel Plow Package 7 .5 ' with Smart Hitch
443 PKG : Strobe Light
Total Price of Factory Options:
Total Price of Vehicle Only with Selected Factory Options:
$2 ,130.00
$ 350 .00
$ 425 .00
$ 229 .00
$ 5,015 .00
$ 506.00
$8,655.00
$29,784.00
CITY OF WHEAT RIDGE
Specifications for one (1) Parks & Recreation Dept. -Large , Heavy Duty , 4x4,
Extended Cab Pickup
(New Addition)
January 6 , 2014
BASED ON 2014 STATE OF COLORADO PRICE
AGREEMENT #07000YYY89M
Base vehicle as bid: 2014 Ford F-250 XL , 3.6L , 3/4 Ton, Extended Cab, 4x4 ,
Pickup: $21,129.00
Standard Specifications
Body Code : F2
Exterior Color: Oxford White
Interior: CS , Matching Cloth
Fuel Type : Unleaded Gasoline
430 PCKG : Towing RCVR Hitch
Factory Option Additions
099 Extended Cab , Short Bed (6 .5 feet)
420 Bed liner-Full Molded+ Tailgate
423 Tool Box-Across Bed , Gull Wing
429 Trailer Brake Control-Electric
B75 Boss Steel Plow Package 7 .5' with Smart Hitch
443 PKG : Strobe Light
Total Price of Factory Options:
Total Price of Vehicle Only with Selected Factory Options:
$2,130.00
$ 350 .00
$ 425.00
$ 229 .00
$ 5,015 .00
$ 506 .00
$8,655.00
$29,784.00
CITY OF WHEAT RIDGE
Specifications for one (1) Parks & Recreation Dept. -Large , Heavy Duty, 4x4
Cab & Chassis
(Replacement for Unit #332)
January 6 , 2014
BASED ON 2014 STATE OF COLORADO PRICE
AGREEMENT #07000YYY89M
Base vehicle as bid : 2014 Ford F-350 XL , 4x4 Cab & Chassis :
Standard Specifications
Body Code : T1
Exterior Color: Z1 , Oxford White
Interior: Matching, cloth
Fuel Type: Unleaded Gasoline
Factory Options
$23 ,749.00
429 Trailer Brake Control-Electric $ 230 .00
430 Package :CL V Towing/RCVR Hitch (includes wiring harness)$ 608 .00
443 Package: Roof Strobe $ 478 .00
470 Package : Hydraulic Liftgate $ 2,568.00
481 Package : 9-Foot Dump Bed Body $ 7,911 .00
Total Price of Factory Options: $ 11,795.00
Total Price of Vehicle Only with Selected Factory Options: $35,544.00