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HomeMy WebLinkAboutCity Council Agenda Packet 10/28/20136:45 -Pre-Meeting CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING October 28. 2013 7:00p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge . Call Heather Geyer, Administrative Services Director, at 303-235-2826 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES OF October 14.2013 PROCLAMATIONS AND CEREMONIES CITIZENS' RIGHT TO SPEAK a. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 Minutes and sign the Public Comment Roster. b. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be heard. APPROVAL OF AGENDA DECISIONS. RESOLUTIONS AND MOTIONS .1 Resolution 42-2013-Adopting the City Budget and appropriating sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge, Colorado for the 2014 Budget Year 2. Resolution 43-2013-Levying General Property Taxes for the year 2013, to help defray the costs of government for the City of Wheat Ridge, Colorado for the 2014 Budget Year CITY COUNCIL AGENDA: October 28, 2013 Page -2- 3. Resolution 44-2013 -approving the Memorandum of Understanding between Jefferson County Sheriff's Office and the Cities of Arvada, Golden, Lakewood, Westminster, and Wheat Ridge to share Criminal Intelligence Information using the CrimeNtel Shared Database 4. Motion to approve the annual Police Radio System Contract Payment to the West Metro Fire Protection District in the amount of $101,934 .54 for Police Radio System Services ~ Motion to appoint Rocco "Rocky" Germano to the Board of Adjustment, Alternate At- Large Vacancy, term to expire 3/2/16 6. Motion to Ratify Mayoral reappointment of Jesse Hill to Renewal Wheat Ridge, term to expire November 30 , 2018 7. Motion to Cancel the Regular Meeting of the City Council on November 25, 2013, due to the Thanksgiving Holiday and that a Regular Meeting be convened prior to the Study Session on November 18 , 2013 CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING October 14, 2013 Mayor DiTullio called the Regular City Council Meeting to order at 7 :00 p.m. ROLLCALL OF MEMBERS Joyce Jay Davis Reinhart Bud Starker Kristi Davis Joseph DeMott Tracy Langworthy Mike Stites George Pond Also present: City Clerk, Janelle Shaver; City Treasurer, Larry Schulz; City Attorney, Gerald Dahl; Community Development Director, Ken Johnstone; Public Works Director, Scott Brink ; Police Chief Daniel Brennan ; Parks Director, Joyce Manwaring ; other staff, guests and interested citizens. APPROVAL OF MINUTES OF September 23, 2013 Motion by Counc ilmember Stites for approval of the Minutes of September 23, 2013; seconded by Councilmember Reinhart; carried 6-0-2, with Mr. Starker and Ms . Davis abstaining . CITIZENS' RIGHT TO SPEAK Nancy Snow spoke on beha lf of Wheat Ridge United Neighborhood . She reminded folks that the recent candidate forum is avai lable on the City's website and is being replayed on Channel 8 a couple of times every day. It includes candidates for WR offices, the School Board and speakers for and against the two statewide ballot proposals. People in Wheat Ridge are very fortunate to have the ability to see and hear the candidates who are running for office. Eileen Kratzer (Wheat Ridge) enjoys the changes that have been happening in Wheat Ridge. Her family attends all the activities like Live Local , Cruiser Crawl , etc., and they, along with her friends , hope to see that growth continue and for it to be a priority for the Council and mayor. Amanda Weaver (Wheat Ridge) is excited about the initiatives that have happened in Wheat Ridge. She initially got involved in the fresh fruit and vegetable task force . She loves the redevelopment of 38th Avenue and wants to see us have more revenue to do th ings like that because it brings us together as a community . City Council Minutes October 14,2013 Page 2 Karen Thaler, candidate for City Council District 1, thanked WR United Neighborhoods for the candidate forum they put on; it was well done. She spoke about her background and candidacy and directed voters to the candidate bio's in this week's Transcript. APPROVAL OF AGENDA ~ CONSENTAGENDA a. Motion to approve award of ITB-13-24 291h Avenue Storm Sewer to JBS Pipeline Contractors, Commerce City, CO, in the contract amount of $830,484.50 with a contingency amount of $83,000 and that the Director of Public Works be authorized to issue change orders up to a total contract and contingency amount of $913,484.50 [This project will provide new storm sewer along 29th Ave . (Sheridan to Fenton), southward on Benton to the Richards-Hart Estate and some on Sheridan.] b. Motion to cancel the Study Sessions of October 21st and November 4th, 2013 [No items are scheduled for consideration on these dates. Additionally, the City is an official polling place and the Council Chambers must be set up the evening of November 4 for the general election on November 5th .] c. Resolution 38-2013-approving a contract with the Colorado Department of Transportation for maintenance of traffic signals. [This agreement renews COOT's commitment to pay the City for operating and maintaining three traffic signals that COOT owns at the l-70/32"d Avenue Interchange . Payment is $280 per month per signal for five years. Total yearly compensation will be $10,080.] d . Resolution 40-2013-approving submittal of an application for a 2014 Local Government Grant to Jefferson County Open Space for the relocation of Clear Creek Trail west of Kipling from 41 s Ave. to open space north of 41st Ave. [The existing trailhead at the end of 41st Ave. (west of Kipling) is being relocated to nearby Open Space property on the west side of Kipling adjacent to Clear Creek (formerly identified as the "Zarlengo property").] e. Motion to approve payment of the Sales Tax Increment for September of fiscal year 2013 from the Town Center Project in the amount of $70,606.58 to Renewal Wheat Ridge City Council Minutes October 14, 2013 Page 3 [Scheduled share back of 100% of the sales tax increment for the commercial area east of Wadsworth between 38th Ave. and 44th Ave. This payment policy was approved in September, 2011 and extends through December, 2014.] Councilmember Stites introduced and read the Consent Agenda. Motion by Councilmember Stites to approve the consent agenda; seconded by Councilmember Starker; carried 8-0 PUBLIC HEARINGS AND ORDINANCES ON SECOND READING Mr. Goff asked Council to take up agenda Item #3 next as some staff members had yet to arrive for Item #2. 2. Public Hearing on the 2014 proposed budget [Public hearing only. No formal action required. Adoption of the budget is scheduled for Monday, October 28, 2013.] Mayor DiTullio opened the public hearing . Staff presentation Mr. Goff reviewed the budget presentation that was given to Council on Sept 16. Since that time the following changes have been made at Council's request: • Additions totaling $50,000: • Add $30K in funding for SRC's Senior Circulator Bus • Add 1 OK contribution to Jeffco School Outdoor Lab program • Add $10,000 contribution to Jeffco Action Center Capital Campaign • Reductions totaling $113K: • Reduce WR2020 funding by $20K o 38th Avenue Feasibility Study reduced by $10K; revised total $10K o Live Local Events reduce by $5K; revised total $35K o East WR Block Improvements Program reduced by $5K, revised total $15K • Reduce WR Business District loan program from $90K to $45K • Eliminate one vehicle from the fleet replacement program: $48K; revised total: $377,500 • Keep the annual Jeffco EDC contribution at its current funding level of $6,600 • Include bicycle path options along Pierce for Council consideration. (Options range from $20K to $125K. Budget surplus of $63K is available to fund this project. City Council Minutes October 14 , 2013 Page4 Total Projected Revenue in 2014 for all funds is $34,273,943. • 58% from Sales Tax • 10% from Use Tax • 3% from Property Tax • The balance from a variety of smaller sources , such as fines and licenses Added with the 2013 Projected Fund Balance we should have total available funds of $46 ,577 ,260 for 2014 . Total Proposed Expenditures for 2014 are $36 ,806,326 • 77% for General Fund * • 11% for Capital Improvements Projects • 6% for the Recreation Center • 4% for Open Space • The balance for miscellaneous responsibilities *Genera l Fund expenditures are allocated as follows : 33% Police 14% Public Works 15% Parks and Recreation 12% Administrative Services 11% Centra l Charges 8% general government 4% Community Development 3% Municipal Court Citizen comment Rachel Hultin (Wheat Ridge), the transition coordinator for LiveWell Wheat Ridge , thanked the City staff for projects that support a healthy lifestyle. She's delighted to see the addition of the bike trail project on Pierce for next year and offered LiveWell 's assistance with information as the project is considered. Janeece Hoppe (Wheat Ridge), owner of Compass Construction and board member of WR2020 and the WR Business District, spoke about the October 6 Denver Post article about revitalization on 38th Ave . The City's investment in WR2020 has had an impact and made a difference for her and the businesses that were interviewed for the article . -She noted that WR2020 hears the budget is tight; their staff worked with City staff to reduce 2020's funding. She encouraged full funding for requests that partner with WR2020 Nancy Snow (Wheat Ridge) appreciates the funding for Feed the Future, Outdoor Lab , and the Seniors Resource Center. -In general, she suggested more budget cutting to fund street maintenance . -She begged Council to quit studying things -reminding them that 38th was being fought over in 1991 when she was last on Council; since then there have been numerous studies. Please, no more feasibility studies. -She noted that WR2020 's original goal (improving City Council Minutes October 14, 2013 Page 5 housing stock) has long since gone by the way . It has become very social and political. Their members are running for council. It appears we are funding over $100K to a private organization for marketing-marketing mostly for WR2020, not the city. It's time for them to be on their own. -She is sorry to see cuts for staff's medical bills . Herb Shillereff (Wheat Ridge) commented that he thinks 38th Avenue is a disaster and thinks not much thought went into it. He questions what few businesses that have moved in there have paid for anything. He finds it dangerous to drive on 38th. -He believes Kipling is too steep for a bike path and the expense for buying private property is too much. -He thinks bike paths are fine, but there should be some way for cyclists to help fund them; Council should look into a fee. -He thinks it's good the employees are getting a raise . 3 . Council Bill 13-2013 -amending Chapter 11 of the Wheat Ridge Code of Laws by adding a new Article XIII concerning retail Marijuana and making certain amendments to Chapter 26 (Zoning and Development) in association therewith Mayor DiTullio re-opened the public hearing which had been continued from September 23, 2013. [See September 23rd Minutes for details and staff presentation on Ordinance No. 1543.] Public Comment Herb Schillereff (Wheat Ridge), 50-year resident, spoke in opposition to allowing the sale of recreational marijuana. It's detrimental to our community and not needed. Patty Nicholl (Wheat Ridge) spoke against having marijuana brought into Wheat Ridge. We've always had a very family oriented image and this is completely opposite of that. Retail marijuana will bring our city down and to learn that WR will be the forerunner in Jefferson County for retail marijuana breaks her heart. She's also upset that this issue and tonight's vote were not well advertised to the citizens. Doug Dawson (Wheat Ridge), resident over 40 years, echoed the sentiment of the previous speakers. Having a science background leads him to recommend that this be done slowly. Once this is in place it will be hard to undo it , so he urged Council to wait a couple of years and see what happens in other cities. Council Discussion Councilmember DeMott addressed the difficulty of the issue. It's easy to say we don't want recreational marijuana, but it's na"ive to say we haven't had it for decades -in alleyways, parking lots , homes, etc. The fact is that Amendment 6 passed, and he hopes this will cut the legs out from under the black market. The store owners are very well trained and will be a new set of eyes and ears for illegal activity. He didn't vote for Amendment 64, but he thinks this ordinance is very well thought out. City Council Minutes October 14, 2013 Page 6 Councilmember Langworthy said this ordinance will not address home growers. - We're a home rule city and we don't have to do this. She wishes we'd wait to see what other communities do to manage this, and what Denver does to address the impact of the smell of marijuana on neighboring shops and offices. -It will increase the number of homes that have marijuana in them, thereby exposing more children to it. . Councilmember Davis believes the ordinance is well thought out in that it restricts the distance from schools and has spacing regulations for the allowed shops Council member Jay spoke of the negative health effects of marijuana. She supports medical marijuana, but doesn't think recreational marijuana is healthy, nor does it represent our home town values. Mayor DiTullio closed the public hearing. Motion by Councilmember DeMott to approve Council Bill No. 13-2013, an ordinance amending Chapter 11 of the Wheat Ridge Code of Laws by adding a new Article XIII concerning retail marijuana and making certain amendments to Chapter 26 (Zoning and Development) in association therewith as amended, on second reading and that it take effect upon final adoption as provided by Section 5.11 of the Charter; seconded by Councilmember Pond; carried 5-3, with Councilmembers Stites, Langworthy and Jay voting no . 4. Resolution 41-2013-adopting the updated Northwest Subarea Plan and, by such adoption, amending the Wheat Ridge Comprehensive Plan (Case No. WPA-13-01/NW Subarea) Mayor DiTullio opened the public hearing. Councilmember Langworthy introduced Agenda Item 4. Staff Report Since the last update to the NW Subarea Plan in 2006 many things have happened: ../ Gold Line EIS completed ../ Wheat Ridge Comp Plan updated (2009) ../ URA (urban renewal) designation (2009) ../ Bike/ped plan adopted (2010) ../ Mixed use zoning created 201 0) ../ Streetscape design manual redone 2011) ../ EPA Smart growth grant (2011) The updated plan provides land use recommendations, implementation actions, financing tools, and new graphics. The overall vision and long term nature of the plan are not changed. Changes include: • Expanding the mixed use TOO area to include most of the land north of the railroad tracks City Council Minutes October 14 , 2013 Page 7 • • • • • • • • • Changing the area south of the tracks from "office/flex" to "mixed use/employment TOO to allow higher density, mixed use Showing the approved location of the RTD parking lot Showing the approved alignments of W.5oth Place, Tabor St., and Ridge Rd . Showing proposed street alignment south of the rail lines Showing a proposed pedestrian bridge across the rail lines Identifying a commercial transition area on the west side between the multi- modal subarea and the more auto-oriented ward road Identifying a residential transition area on the east side between a higher density TOO area and the lower density neighborhood to the east Including a conceptual framework for open space that promotes a central open space in the TOO and a more traditional park or open space in the residential transition Modifying the boundary of the subarea map by removing the established neighborhood to the northeast and adding the area east of Tabor Street and south of Ridge Road Public Comment Nancy Snow spoke against putting tall buildings in the TOO area. It is one of the highest points in the City and it will damage mountain views -which is one of the special features of our city. People will be shocked when they see what goes in there. She asked Council to remove the allowance of 120' tall buildings on the northern most part of the area and asked that lighting be restricted too . Mayor DiTullio closed the public hearing . Motion by Councilmember Langworthy to approve Resolution No. 41-2013, a resolution adopting the updated Northwest Subarea Plan and , by such adoption, amending the Wheat Ridge Comprehensive Plan ; seconded by Councilmember DeMott; carried 8-0. CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS CITY CLERK'S MATTERS Clerk Shaver announced that the County will begin mailing out ballots tomorrow. A ballot box will be available in the lobby of City Hall from BAM to 5PM . Folks can come in and drop off their ballots if they 'd rather not mail them . ELECTED OFFICIALS' MATTERS Tracy Langworthy invited everyone to Meet the Artist at Rickoli Brewery from 5:30- 7PM [this Thursday). George Pond thanked everyone for coming tonight and said he attended the new Civic City Council Minutes October 14, 2013 Academy last week. It's a large class of 18 people this year. Joyce Jay encouraged folks to come to Trunk or Treat on Oct 26th in the Middle School parking lot. Davis Reinhart is pleased to see that construction on the Chase Street drainage project is underway. Page 8 Joseph DeMott has had requests related to the bike path along Kipling. The Mesa Verde apartments have no sidewalk at all. He's wonders if Council would be willing to make it part of the Kipling project? He'll share the emails he's gotten about it with Council and hopes there's a possibility it can be discussed. Bud Starker offered his appreciation to Wheat Ridge United Neighborhoods for the recent election Forum they put on. It was well done and well attended. -He also thanked the folks who come to these meetings and comment. They may think they are not heard, but they are. He encouraged them to continue to let their voices be heard. Mike Stites remarked about all the new restaurants in town. Mama Saninno's at 38th & Fenton is another new one that's relocated here from Arvada. -Mike's positive thing: With cold weather coming on , please check to see if someone in your neighborhood needs a coat --especially the children . Mayor DiTullio asked Mr. Goff if there was any word on the utility undergrounding for Kipling. Mr. Goff said things are being delayed because COOT is working on flood related projects, but there are no problems . They have everything they need from us . Meeting adjourned at 8:30pm Janelle Shaver, City Clerk APPROVED BY CITY COUNCIL ON October 28, 2013 BY A VOTE OF __ to __ Davis Reinhart, Mayor pro tem The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e. they contain a record of what was done at the meeting , not what was said by the members. Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions . ~ ~ ~ . ... , r C1ty of • ?WheatRi_dge ITEM NO :~ DATE: October 28 , 2013 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 42-2013 -A RESOLUTION ADOPTING THE CITY BUDGET AND APPROPRIATING SUMS OF MONEY TO THE V ARlO US FUNDS AND SPENDING AGENCIES IN THE AMOUNTS SPECIFIED FOR THE CITY OF WHEAT RIDGE, COLORADO FOR THE 2014 BUDGET YEAR 0 PUBLIC HEARING D BIDS/MOTIONS i:8J RESOLUTIONS QUASI-JUDICIAL: ISSUE: D ORDINANCES FOR 1ST READING 0 ORDINANCES FOR 2ND READING D YES Section 10.9 of the Wheat Ridge City Charter requires that the budget be adopted by resolution on or before the final day (December 15, 2013) established by state statute for the certification of the next year's tax levy to the county. The proposed 2014 budget includes the following : • $8.3 million in proposed expenditures directly linked to City Council strategic goals • Revised proposed General Fund budget in the amount of $27 ,760 ,611 , which includes reductions in the amount of $113 ,000 and Council additions in the amount of $50,000 for a surplus of$63 ,000 which has been transferred to the CIP budget for bicycle/pedestrian improvements along Pierce Street • Proposed Capital Investment Program (CIP) Fund in the amount of $4 ,186 ,000 • Proposed Special Revenue Funds in the amount of $4,922 ,715 • Proposed budget (all funds) in the amount of$36,869 ,326 Council Action Form October 2 8 , 2 013 Pa ge 2 PRIOR ACTION: • July 8 , 2013 -first public meeting to provide opportunity for citizens to comment on the budget • August 12 , 2013 -second public meeting to provide opportunity for citizens to comment on the budget • September 1 0, 2013 -proposed 2014 Budget distributed to City Council and made available for public review • September 16 , 2013 -City Manager presented the proposed budget to City Council during a Study Session • October 14, 2013 -as required by Section 10.7 of the Wheat Ridge City Charter a public hearing was conducted to provide an additional opportunity for citizens to comment on the proposed budget prior to its adoption. Notification of the public hearing was made in the Wheat Ridge Transcript. • The proposed budget was made av ailable for review by the public at the following locations: Wheat Ridge City Hall City Clerk's Office 7500 West 29th Avenue Wheat Ridge Library 5475 West 32 11d Avenue The 2014 Proposed Budget is also available for purchase based on the City fee schedule from the City Clerk 's Office. Additionally, the proposed budget and PowerPoint presentation from the budget retreat and public hearing were made available to the public at www.ci.wheatridge.co .us . FINANCIAL IMPACT: A total budget of $36 ,869 ,326 IS to be appropriated to the vanous funds m the attached resolution. BACKGROUND: Following the public hearing on the proposed budget , the $63 ,000 surplus created through budget reductions has been allocated to bike/pedestrian improvements along Pierce Street in the Capital Investment Program (CIP) budget. No other changes were made to the proposed budget. At the September 16 , 2013 Budget Retreat, City Council pro v ided staff with consensus to bring the proposed budget to public hearing and to add the following items to the budget: Cou ncil A ctio n Form October 28, 2013 Page3 • Contribution to the Seniors ' Resource Center (SRC) Circulator Bus in the amount of $30,000 • Contribution to the Jeffco School District Outdoor Lab program in the amount of$10,000 • Contribution to the J effco Action Center Capital Campaign in the amount of $1 0,000 • Decrease the budgeted contribution to the Wheat Ridge Business District (WRBD) from $90 ,000 to $45 ,000 • Adjust the proposed budget to reflect the removal of one vehicle from the fleet replacement program in the amount of $48 ,000 • Keep the J effco EDC contribution at its current funding level of $6 ,600 • Council also requested options for funding bicycle improvements along Pierce Street. Based on staffs initial review , there are a variety of options and costs Council could consider with regards to bicycle related upgrades to Pierce Street between 48th and 26th. There are presently shoulder stripes between 26th and 32"d that provide added space for bicycles. This particular segment could essentially remain as is , or be modified . Based on some preliminary estimates for the full corridor, options range from installing bike route signs only which would cost approximately $20 ,000, to installing dedicated bike lanes at a cost of approximately $125 ,000. The cost of sharrows would be somewhere within that range of$60,000-$65 ,000 when including the pavement markings, signs, engineering, construction surveying and traffic control , contingencies , etc. • Council requested that staff look at the PTO Buy-Back program and how we compare to other municipal entities. This program will be reviewed in 2014. • Based on City Council direction , staff did review the 2014 health insurance plan employee contribution levels for 2014. In order to manage the overall premium increase of 12 .8 percent, staff is eliminating the Deductible HMO (DHMO) plan for 2014. We will continue to encourage employees to enroll in the High Deductible Health Plan (HDHP), which is a cheaper plan for both the City and the employee. The City will continue seeding the HDHP plan in 2014 by contributing $700 for employee only and $1 ,000 for employee + 1 and family coverage to the employees' Health Savings Accounts (HSA). Given current enrollment rates in the DHMO plan and the fact that we exceeded our enrollment projections for 2013 for the HDHP plan , we believe elimination of the DHMO plan will allow us to further incentivize employees into the HDHP plan. Given 2014 is year two of offering the HDHP plan , additional education about the lower cost of the plan and flexible benefits of using the HSA will be communicated to employees . Additionally, City contribution levels for the HMO plan will be reduced by 5 percent (for all three tiers but no lower than 75%) as part of managing the overall premium increase. This approach is a long-term strategy that manages the premium increases as a result of overall exposure as well as continuing to move the City 's wellness strategy forward. The emphasis on the City 's wellness program is an important component of not only managing cost, but more importantly, creating a culture of health and wellness which aligns with our total compensation and benefits philosophy. In addition to the Council direction above , a $20 ,000 reduction has been made to the total amount of WR2020 funding . This reduction includes the following adjustments: Council Action Form October 2 8 , 2 013 Page4 • $10,000 reduction for District feasibility study • $5 ,000 reduction for Live Local events • $5 ,000 reduction for the East Wheat Ridge Block Program The 2014 Proposed Budget Message, found on pages I -8 of the budget book , is included below: OVERALL SUMMARY Wheat Ridge's total proposed General Fund operating budget for 2014 is $27 ,760,611 excluding transfers. The City's total 2014 operating budget represents a 1.0% decrease compared to the adjusted 2013 Budget. The projected 2014 General Fund ending fund balance is $7 ,956 ,002 . Of this amount, $4,722,445 , or 17 % of expenditures , is considered the unrestricted fund balance. The City's financial policies require that the City maintain a minimum unrestricted fund balance of at least two months or approximately 17 %, as recommended by the Government Finance Officers Association , of its General Fund operating expenditures. The total proposed City Budget for 2014 , which includes the General Fund , CIP and Special Revenue Funds is $36 ,869 ,326. The CIP Budget is proposed at $4 ,186 ,000 and the seven Special Revenue Funds ' proposed budgets total $4 ,922 ,715. Sales tax , the City's largest revenue source, is projected to increase in 2013 by 2.3 % compared to 2012 actual revenue, and decrease by 1.6 % compared to 2013 projected revenue. Total General Fund revenues for 2013 are projected to increase by 3 .5% compared to 2012 actual revenue , and decrease by 1.4% compared to 2013 projected revenue. Sales tax is expected to increase by 2.0% in 2014 and total General Fund revenues should experience about a 1. 7% increase. The estimated 2013 Budget ending fund balance is $9 ,754 ,489 , of which $6 ,470 ,276 , or 24 .5% of operating expenditures , is considered the unrestricted fund balance. The proposed 2014 Budget ending unrestricted fund balance is projected to decrease to $4 ,722 ,445 , or 17 % of operating expenditures , to allow for a $1 ,763 ,000 transfer to the CIP Budget and a $100 ,000 transfer to the Capital Equipment Replacement Fund. The fund balance will not be used to balance the General Fund operating budget in 2014 . WHEAT RIDGE FIVE-YEAR GOALS The Mayor, City Council and staff work together annually to develop and update a strategic plan including a vision, goals and action agenda. Staff used these goals as a guide to develop strategies and priority projects for the 2014 Budget. The Mayor and Council identified four key strategic prioritized goals for the next fi v e years: 1. Economically Viable Commercial Areas 2 . Financially Sound City Providing Quality Service 3 . Choice of Desirable Neighborhoods 4 . More Attractive Wheat Ridge Council Action Form Octob er 28 , 2013 Page 5 In addition, at the May 2013 retreat, the Mayor and City Council agreed to the following 2013 /2014 Action Agenda: High Priorities • Revenue Enhancement • Ten-Year Infrastructure Plan • Clear Creek Crossing Development Agreement • Community I Neighborhood Building • 38th Avenue Corridor Implementation Medium Priorities • Multi-modal Transportation Plan • Applewood Shopping Center Revitalization • Targeted commercial/housing incentive policies • Aging Population Needs Assessment and Plan • 38th and Wadsworth Redevelopment • Diverse Housing Plan The proposed 2014 Budget includes the following expenditures to address the Five-Year Goals and the 2013 /2014 Action Agenda: Goal 1: Economically Viable Commercial Areas • 38th Avenue public events $80,000 (1 05) • 38th A venue street improvements $25 ,000 (CIP) • 38th Avenue Corridor marketing map and directory $7,000 (105) • 38th Avenue Corridor marketing materials/website $35 ,000 (1 05 to WR2020) • 38th Avenue Corridor banners and lighting program $25 ,000 (105 to WR2020) • 38th Avenue District Feasibility Study $20 ,000 (105 to WR2020) Reduced by $10,000, revised total is $10,000. • 441h A venue Corridor marketing efforts $10 ,000 ( 1 05) • Citywide public relations and marketing efforts $20,000 (1 05) • Citywide marketing and positioning tours $15 ,000 ( 105 to WR2020) • Enhanced Sales Tax Incentive Program (ESTIP) $103 ,000 (1 05) • Brownfields EPA Grant $289 ,920 (123)-grant funded • Live Local Events $40,000 (1 05 to WR2020) Reduced by $5,000, revised total is $35,000. • Wheat Ridge Business District (WRBD) loan program $90 ,000 (1 05 to WRBD) Reduced by $45,000, revised total is $45,000. • Building up Business Loan Program (BUBL) $25 ,000 (1 05 to WR2020) • Urban renewal funding for Renewal Wheat Ridge (R WR) projects $425 ,0000 ( 105 to RWR) Council Action Form October 28, 2013 Page 6 Goal2: Financially Sound City Providing Quality Service • Employee Compensation-3% projected Pay-for-Perfonnance $450,000 (61 0) • Priority Based Budgeting (Year 3) $17,000 (111) • Paid Time Off (PTO) Cash-Out $50,000 (112) • Fleet Acquisition and Replacement $425,500 (303) Reduced by $48,000, revised total is $377,500. • Preventative street maintenance $1 ,200,000 (CIP Fund) • Lakewood Crime Lab services $69 ,200 (212) • Regional Crime Lab $23,460 (212) • Public Works/Parks Maintenance Facility $250,000 (OS Fund) • Transfer to Equipment Replacement Fund for future equipment replacement $100,000 (61 0) • Employee safety and wellness programs $26,300 (112) • Swimming pool covers to conserve energy and reduce utility expenses $22,000 (623) • Police Department E-Citations software $53,105 (117) Goal 3: Choice of Desirable Neighborhoods • Aging Needs Plan implementation $13 ,000 (Ill) • East Wheat Ridge Block Improvement Program $20,000 ( 1 05 to WR2020) Reduced by $5,000, revised total is 15,000. • East Wheat Ridge Neighborhood Project $8 ,172 (202)-grant funded PO overtime • Home Investment Loan Program (HIP) $25,000 ( 1 05 to WR2020) • Completion of District 2 neighborhood park $175,000 (CTF and OS Funds)-partially grant funded • Greenbelt trail expansion and repair $4 50 ,000 (OS Fund) • Greenbelt Trail Master Plan $50 ,000 • Police Department community oriented neighborhood programs $17 ,655 (211) • Police Department greenbelt patrol $17,280 (211) • Pierce Street Bicycle Improvements $63,000 (CIP) Added to CIP following public hearing on the proposed budget Goal 4: More Attractive Wheat Ridge • Bus shelter and bench maintenance and cleaning $36,000 (303) • 38th Avenue annual plantings $5 ,000 (604) • Kipling Street multi-use path and lighting $2 ,835 ,000 (CIP Fund) -partially grant funded • Parks maintenance projects $255 ,000 (CTF and OS Funds) • Large-item pickup program $5 ,000 (303) • 1.0 FTE Parks Maintenance Worker II $34,441 (603) • Lead Seasonal Maintenance Workers $20,336 (603) Additionally, the following budget expenditures, that are not directly related to any one of the City Council goals but are worthy of noting, are also included in the adopted 2013 Budget: • Zoppe Family Circus $105,376 (102) • Outside Agency Requests $10,000 ( 1 02) Council Action F orm October 28 , 2013 Pag e 7 • Feed the Future Backpack Program $10,000 (102) • Biennial Citizen Survey $30,000 (111) • Victim Outreach $75 ,000-$35,000 increase over 2013 (201) • Carnation Festival cash contribution $12 ,500 and in-kind assistance $28 ,000 (1 02) • ADA compliance improvements to picnic shelters $10,000 (605) • Courtroom security improvements $63 ,000 (CIP Fund) • Management contingency fund $100,000 (1 06) -consolidation of citywide contingency funds enabled staff to cut approximately $70,000 from the budget PRIORITY BASED BUDGETING In 2013 , the City embarked on year two of the Priority Based Budgeting process. The City engaged the Center for Priority Based Budgeting in 2012 to facilitate the transition from a more traditional incremental budgeting process to a priority-driven budgeting process. The Center's mission is to "lead communities to fiscal health and wellness." Priority Based Budgeting is another tool that will allow department staff and the City's management team to improve the programs and services provided by aligning resource allocation with the results the City is working to achieve. The primary area that we continue integrate into the budget process is the focus on budget variances. Budget variances generally occur because certain line-items must be budgeted based on projected use such as staffing, fuel , and utilities. However, circumstances such as employee turnover, the weather or the economy dictate what those true expenditures will be on an annual basis. For the 2014 budget, we made approximately $179,000 in reductions to those line-items where budget variances generally occur. However, if we experience an unusually bad winter or fuel prices skyrocket, for example, mid-year supplemental budget appropriations may be required . In addition to continuing the variance exercise for development of the 2014 budget, staff added a contingency reduction exercise. Included in my 106 budget is a management contingency fund in the amount of $100,000. This is the result of a consolidation of City-wide contingency funds which enabled staff to cut approximately $70,000 from the proposed budget. In the past contingency funds have been budgeted for carrying out policy direction by City Council that may not necessarily be planned for at the time of budget development. An example of this would be engineering or design work required for a public project. Contingency funds will only be used in 2 014 if necessary. This centralized contingency fund approach has been successfully used by other agencies using Priority Based Budgeting and we believe it is an important step to continue integration of a priority-driven budget system . A s part of the 2014 budget process, staff requested departments to submit any new programs or services under the Priority Based Budgeting Worksheet. For example, the $10,000 for 441h A v enue Corridor marketing efforts added to budget 105 was reviewed based on the priority based budgeting criteria. Based on initial departmental requests , I cut approximately $389,000 in requests for funding that were not considered critical in meeting the City 's defined results. Council Action Form October 2 8, 2013 Page 8 Collectively, the steps taken above in development of the 2014 budget demonstrates the City's commitment to the priority-driven budgeting process which I believe has enabled staff to look at the budget data through a different lens. REVENUES AND EXPENDITURES The total 2014 Proposed Budget is $36 ,869 ,326 . The Budget is based on projected revenues of $34 ,336,943. In addition , the begirming fund balance for 2014 is projected at $12 ,303 ,317 which brings the total available funds to $46 ,640 ,260. This will provide for a projected ending fund balance of$9,707 ,934 which is a 1.4 % increase compared to the 2013 Budget. Detailed revenue and expenditure tables are presented in the Revenue and Expenditure Summary section of this Budget. GENERAL FUND General Fund revenue is projected at $27 ,823 ,611 which is a 1.7 % increase compared to 2013 estimated re venues. In addition , the beginning fund balance for 2014 is projected at $9 ,756 ,002 which brings the total available funds for the General Fund to $37 ,579 ,613. General fund expenditures total $27 ,760 ,611 , excluding transfers . General Fund expenditures represent a 1.0 % decrease compared to the adjusted 2013 Budget and a 5.2 % increase compared to the estimated 2013 Budget. This will provide for a projected ending fund balance of $7 ,956 ,002 of which $4 ,722 ,445 (17 % of operating expenditures) is considered unrestricted . CAPITAL INVESTMENT PROGRAM FUND CIP Fund revenue is projected at $4 ,163 ,000 ($1 , 763 ,000 transferred from the General Fund) which is a 35 % decrease compared to the 2013 estimated revenue of $6 ,380 ,689 . The CIP Fund received a significant amount of grant revenue in 2013 . In addition , the beginning fund balance for 2014 is projected at $70 ,517 which brings the total available funds for the CIP Fund to $4 ,233 ,517. The proposed 2014 CIP includes the following major projects: • $2.8 million for Kipling Street Pedestrian improvements-partially grant funded • $1.2 million for preventative street maintenance projects • $63 ,000 City Hall Improvements -Courtroom security impro vements • $63 ,000 Pierce Street Bicycle Improvements Added to CIP following public hearing on the proposed budget • $25 ,000 for Public Improvement Projects (Doud Overlook storm water improvements) CIP expenditures total $4 ,186 ,000 which is a 69% decrease compared to the adjusted 2013 Budget and a 60 % decrease compared to the estimated 2013 Budget. This will provide for a projected ending fund balance of $47 ,517. Typically the CIP Budget is funded primarily with General Fund undesignated reserves . The City Council adopted a General Fund reserve policy in 2011 setting the minimum reserve level at 17 %. In order to maintain this minimwn reserve balance in the General Fund in 2014 and Council Action Form October 28 ,2013 Page 9 beyond, the General Fund will no longer be able to fund the CIP Budget after 2014. To continue funding CIP projects, City Council will need to consider substantial cuts in the City's operating budget or new revenue sources. Without additional funding , the proposed CIP Budget for 2015 to 2022 will be limited to the following projects: • $740,000 for Tabor Street improvements associated with the Gold Line Ward TOD site in 2015 (1 00% grant funded) • $1 ,600 ,000 total between 2016 and 2022 for preventative street maintenance OPEN SPACE FUND Open Space revenue is projected at $1 ,203 ,750 which is a 3.5% increase compared to the 2013 estimated revenue of $1 ,162,750. In addition, the beginning fund balance for 2014 is projected at $375 ,867 which brings the total available funds for the Open Space Fund to $1 ,579 ,617. Open Space projects for 2014 include open space improvements; funding for the construction of a District II park; parks equipment storage facility; Prospect and Randall Parks improvements; grant match contribution to the Kipling pedestrian improvements ; Greenbelt Master Plan; and Greenbelt trail expansion and repair. Funding is also appropriated for five Parks employees. Open Space expenditures total $1,567,381 which is a 2.7% decrease compared to the adjusted 2013 Budget and a 6.9% decrease compared to the estimated 2013 Budget. This will provide for a projected ending fund balance of $12,236 . The future five-year Open Space Budget proposes the continuation of miscellaneous open space improvements, park maintenance projects , trail replacement and repair, Prospect Park improvements , public works and parks operations facility ; Anderson Park Master Plan and building replacement; contribution to the Jefferson County River Corridor Trail project and funding for five Parks employees. CONSERVATION TRUST FUND Conservation Trust revenue is projected at $301 ,000 , which is a 0 .7% decrease compared to the 2013 estimated revenue of$303 ,191. In addition , the beginning fund balance for 2014 is projected at $265 ,995 which brings the total available funds for the Conservation Trust Fund to $566 ,995 . Conservation Trust projects for 2014 include Recreation Center maintenance projects; District II park site development; Prospect Park playground expansion; park maintenance projects; resurfacing of tennis/basketball courts; and initial funding for the replacement of the Anderson Building. Conservation Trust expenditures total $516,527 , which is a 23% decrease compared to the adjusted 2013 Budget and a 13% increase compared to the estimated 2013 Budget. This will provide for a projected ending fund balance of $50 ,468. Council Action Form October 2 8 , 201 3 Page 10 The future Five-Year Conservation Trust Budget proposes to provide funds for Recreation Center maintenance needs; Active Adult Center parking lot; Anderson Building replacement; park maintenance projects; resurfacing ofte1mis/basketball courts; and Boyds Crossing playground. RECREATION CENTER OPERATIONS FUND Recreation Center Operations revenue for 2014 is projected at $2 ,061 ,884, which is a 0.5% increase compared to the 2013 estimated revenue of $2 ,052 ,345. In addition, the beginning fund balance for 2014 is projected at $1 ,093 ,715 which brings the total available funds for the Recreation Center Operations Fund to $3,155 ,599. Recreation Center expenditures total $2 ,282 ,312 , which is a 4 . 7% decrease compared to the adjusted 2013 Budget and a 0.6% decrease compared to the estimated 2013 Budget. This will provide for a projected ending fund balance of $873 ,287. MISCELLANEOUS SPECIAL REVENUE FUNDS Several other miscellaneous Special Revenue Funds are also included in this Budget to track revenues and expenditures that are legally restricted for specific purposes or to simplify the budgeting process. Those funds include Public Art Fund , Police Investigation , Municipal Court, Equipment Replacement Fund and Crime Prevention/Code Enforcement Fund. Detailed revenue and expenditure information for these funds can be found in the Special Revenue Funds and the Line Item Accounts sections of the Budget. COMPENSATION, BENEFITS AND STAFFING Personnel-related expenses account for the largest portion of the City's Budget; therefore, maintaining this investment is a high priority. In 2013 , the City launched a new Compensation Plan for full-time/part-time benefited employees that is financially sustainable and is a plan that will help the City recruit and retain top talent. Additionally, the compensation plan is market- based and fully aligned with the City 's efforts with the Performance Management Project (PMP) that has culminated in the full implementation of a pay-for-perfonnance system . The City's pay- for-perfonnance model is consistent with the culture and commitment to A.C .T.I.O.N!-the City 's core values. It is important for the City to reward employees who exemplify these core values and who help achieve the City's strategic results. The new Compensation Plan consists of two sub plans 1) a Pay-for-Perfom1ance open range plan, which includes civilian and police sergeants and higher ranks, and 2) a Swom Step plan , which includes Police Officer I and II positions. Employees will be eligible for a performance increase on January 1, 2014 based on how they meet the core values and competencies of the new PMP system. The pay-for-performance budget is determined on an annual basis according to what other comparable organizations are providing and what the City can afford for that fiscal year. For 2014 , the projected average increase to compensation is 3%. The proposed 2014 budget includes $450 ,000 in the Central Charges budget to fund both sub plans. Council Action Form October 28, 2013 Page 11 The City continues to provide a competitive benefit package to employees to include medical, dental, life and disability benefits. Staff works closely with the City's benefit broker, IMA, throughout the year to ensure that the City is making strides to control benefit costs while providing a competitive benefit package to its employees which is part of the City's total compensation approach to pay. The City currently provides Kaiser Permanente for employee medical benefits. Medical premiums will increase by 10 percent for 2014. Approximately 2 percent of this amount is the result of the fees associated with implementation of Health Care Reform. There are several key factors that play a role in calculating the City's health care premium renewal. Unfortunately, the City's exposure contributed to the increased renewal. The City will be continuing to encourage enrollment and active participation in the City's Wellness program. There is no increase to dental premium. Life and short-term disability premiums will also remain constant. In 2014, the City will continue to offer the High Deductible Health Plan (HDHP). This plan was added in 2013 and is a consumer model ofhealth care paired with a Health Savings Account (HSA). In addition, the City will continue to offer the traditional HMO plan. The premiums for both the employee and the City are lower for a HDHP but the out-of-pocket costs to the employee are higher. The goal of the consumer driven HDHP is to encourage employees to manage costs through effective use of health care. Finally, the Deductible HMO (DHMO) will be eliminated in 2014 to further encourage employees to enroll in the HDHP. The 2014 staffing level will increase by a net of 1.25 FTE's for a total of227.265 FTE's in all funds. Staffing levels continue to remain well below the 233.755 FTE's authorized in 2002 before the budget reduction program and elimination of positions in 2003 and 2004. New Positions: 0.25 FfE Payroll Technician -Administrative Services -This is an increase in the current 0. 75 FTE Payroll Technician to a full-time 1.0 FTE. Duties have increased over the past 5 years as a result of increased payroll workload and a significant increase in the volume for code enforcement billing. 1.0 FfE Combination Inspector-Community Development -This position is proposed to be tempora~y based on projected increases in building activity in the City. It's anticipated the position may be required for up to 2 years based on future development activity. 1.0 FfE Parks Maintenance Worker II -Parks and Recreation -Discovery Park and the proposed new park in District II will increase park maintenance responsibilities to a level requiring an additional Parks Maintenance Worker 11. This position will also allow more flexibility in the Parks maintenance crews to address flower beds and other landscaped areas on City property. Eliminated Positions: 1.0 FfE Pool Manager -Recreation Center -Operational efficiencies have allowed for the elimination of this position. Council Action Form October 28, 2013 Page 12 RECOMMENDATIONS: Adopt the 2014 Budget as proposed. RECOMMENDED MOTION: "I move to approve Resolution No. 42-2013 , a resolution adopting the City Budget and appropriating sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge, Colorado for the 2014 Budget Year." Or, "I move to postpone indefinitely Resolution No. 42-2013 , a resolution adopting the City Budget and appropriating sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge , Colorado for the 2014 Budget Year for the following reason( s) " REPORT PREPARED/REVIEWED BY: Heather Geyer, Administrative Services Director Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 42-2013 2. Revised 2014 Proposed Revenues & Expenditures Summary 3 . Revised 2014 Proposed Capital Investment Program (CIP) budget TITLE: CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 42 Series of 2013 A RESOLUTION ADOPTING THE CITY BUDGET AND APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES FOR THE CITY OF WHEAT RIDGE, COLORADO, FOR THE 2014 BUDGET YEAR WHEREAS, the City of Wheat Ridge annual budget for the fiscal year 2014 has been established and public hearings and meetings have been held after duly published public notices; and WHEREAS, the budget provides for the combination of revenues and excess fund balance reserves equal to or greater than the total proposed expenditures as set forth in said budget in the total amount of $36,869,326 which includes the following funds: 1. Fund 01 -General Fund $29,623,611 2. Fund 12 -Public Art Fund $0 3. Fund 17 -Police Investigation Fund $6,500 4. Fund 30-Capital Investment Fund $4,186,000 5. Fund 32 -Open Space Fund $ 1,567,381 6. Fund 33 -Municipal Court Fund $ 70,000 7. Fund 54 -Conservation Trust Fund $ 516,527 8. Fund 57 -Equipment Replacement Fund $ 100,000 9 . Fund 63 -Crime Prevention Fund $379,995 10. Fund 64-Recreation Center Operation Fund ~ 212821312 Total: $38,732,326 Less Transfers: ($ 118631000) Total Expenditures: $36,869,326 Attachment 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado , that the City of Wheat Ridge Total Budget as stated in the Resolution be hereby approved, adopted, and appropriated for the entire fiscal period beginning January 1, 2014 and ending December 31, 2014. DONE AND RESOLVED THIS ___ day of _____ , 2013. Jerry DiTullio, Mayor ATTEST: Janelle Shaver, City Clerk Operating Funds General $9 ,756,002 + $27 ,823 ,611 $37 ,579 ,613 -$29 ,623 ,611 $7 ,956 ,002 Unrestricted Fund Balance $4,722,445 17.0% Capita l Funds Specia l Revenue Funds Public Art Fund $37,081 + $24 ,108 $61 ,189 $0 $61 ,189 Police Investigation $36 ,326 + $40 $36 ,366 $6 ,500 $29 ,866 Open Space $375 ,867 + $1 ,203 ,750 $1 ,579 ,617 $1 ,567 ,381 $12 ,236 Municipal Court $56 ,076 + $28 ,050 $84 ,126 $70 ,000 $14 ,126 Conservation Trust $265 ,995 + $301 ,000 $566 ,995 $516 ,527 $50 ,468 Equipment Replacement $370 ,817 + $200 ,500 $571 ,317 $100 ,000 $471 ,317 Crime Prevention/Code Enforcement Fund $240 ,921 + $571 ,921 $379 ,995 $191 ,926 Total Operating Funds $9 ,756 ,002 + $27 ,823 ,611 $37 ,579 ,613 $29,623 ,611 $7 .956 ,002 Total Capital Funds $70 ,517 + $4 ,163 ,000 $4 ,233,517 $4 ,186 ,000 $47 ,517 Total Special Revenue Funds $2 ,476,798 + $4 ,150 ,332 $4 ,922 ,715 $1 ,704 ,415 Attachment 2 General Fund Revenues SALES TA X ES Sales Tax Sales Tax Audit Revenue ESTIP URA-Wheat Ridge Cyclery URA-Town Center OT HE R TAXES Real Property Tax Liquor Occupational Tax Auto Ownership Tax Xcel Franchise Tax Telephone Occupation Tax Lodgers Tax Admissions Amusement Tax $14 ,865,412 $148,134 $0 $59,560 $407 ,072 $731 ,234 $60,992 $52 ,580 $1 ,205,998 $328 ,354 $492,452 $42,725 .. ~ ity or ?W lieatR!eg $15 ,450,000 $250 ,000 $0 $52 ,000 $765 ,000 $55 ,000 $53 ,000 $1 ,250,000 $325,000 $453 ,000 $43,000 $15,200,000 $250,000 $0 $12 ,266 $415,000 $730 ,000 $59 ,000 $53 ,000 $1 ,325 ,000 $385 ,000 $500 ,000 $38,000 $15 ,500 ,000 $250 ,000 $103 ,000 $0 $750 ,000 $60 ,000 $53 ,000 $1 ,335 ,000 $385 ,000 $500 ,000 $40,000 I 1 \. ~ -\ ' r 1 -~~ f I US E TAXES Use Tax-Retail/Professional Use Tax-Building Use Tax-Auto $877 ,020 $515 ,750 $1,204,859 $1 ,000 ,000 $675,000 $1,200,000 $600 ,000 $775 ,000 $1,300 ,000 $682 ,000 $675 ,000 $1 ,300,000 I I -,' •• ~~ •/ ' ----, ---•·•.~r'f,l f ~~ 'f 't --..·~~, _,. • LICENSE Amusement Machine License Arborist License Contractors License Liquor License Fee Building Permits Street Cut Permits Cable TV Permits Elevator Inspection Fees Pawn Shop License Fees Business License Fees $7 ,980 $1 ,760 $112 ,548 $13 ,779 $346 ,759 $81 ,201 $360 ,258 $24 ,570 $10 ,000 $73 ,251 $8 ,500 $1 ,800 $90 ,000 $10 ,000 $400 ,000 $70 ,000 $350 ,000 $25 ,000 $10 ,000 $74.429 $7 ,500 $1 ,760 $88,000 $12 ,000 $649,000 $60 ,000 $365,000 $25 ,410 $10 ,000 $79 ,000 $7 ,500 $1 ,760 $100 ,000 $12 ,500 $511 ,000 $75 ,000 $365 ,000 $25 ,410 $10 ,000 $79 ,000 .. ~ ?w~~t~ INTERGOVERNMENTAL Cigarette Tax $93 ,532 $90 ,000 $86 ,000 $85 ,000 County Road and Bridge $336,754 $300 ,000 $275 ,000 $275 ,000 Arvada Ridge Redevelopment $100,000 $100 ,000 $100 ,000 $100 ,000 Highway Users Tax $991,492 $988 ,346 $960 ,000 $975 ,000 Motor Vehicle Registration $111 ,125 $115 ,000 $111 ,000 $111 ,000 Wheat Ridge Fire Radio $32 ,561 $34 ,000 $34 ,000 $35 ,000 E911 Reimbursements $121 ,696 $35 ,000 $46 ,000 $50 ,000 EPA Brownfields Grant $0 $350 ,000 $100 ,000 $250,000 Police-CATPA Auto Theft Grant $79,646 $51 ,131 $51 ,000 $51 ,095 Police -Seat Belt Safety Grant $2 ,362 $2 ,500 $2 ,500 $2 ,500 Police -Drug Overtime Grant $26,400 $7 ,500 $7 ,500 $7 ,500 Police -COPS Grant $123 ,971 $128 ,137 $128 ,000 $132 ,000 Police -Bryne Grant $60 ,594 $35 ,580 $42,831 $8 ,172 Police -Child Safety Grant $0 $5 ,000 $5 ,000 $5 ,000 Police -Ballistic Vest Grant $5,119 $5,200 $5 ,000 $6 ,000 Police -LEAP Energy Grant $62 ,830 $0 $0 $0 Police -LEAF Grant $5 ,664 $5 ,000 $5 ,000 $5 ,000 Scientific & Cultural Grant $2,400 $2,400 $2 ,017 $0 Police-Checkpoint Colorado $5 ,105 $0 $0 $0 Police-HVIDE $10,460 $12 ,000 $12 ,000 $12 ,000 CDBG Grant $12 ,892 $0 $0 $0 JCHD Count SERVICES Zoning Applications $28 ,918 $37,400 $46 ,384 $42,400 Planning Reimbursement Fees $2 ,132 $4 ,000 $5 ,820 $4 ,000 Engineering Fees $8 ,764 $4 ,000 $6 ,500 $7 ,500 Misc. Zoning Fees $1 ,027 $1 ,000 $665 $1 ,000 Plan Review Fees $111 ,136 $120 ,000 $354 ,700 $266 ,500 Pavilion/Park Rental Revenue $26 ,711 $27 ,500 $29 ,000 $26 ,000 Athlet ics Revenue $121 ,440 $144 ,650 $121 ,088 $131 ,036 Active Adult Center Revenue $186,826 $210 ,590 $191 ,729 $192 ,250 Parks Historic Facilities $23,112 $24 ,000 $23 ,678 $24 ,000 Gen . Prog . Revenue $175 ,930 $177 ,352 $181 ,000 $178 ,445 Anderson Building Revenue $8 ,715 $10 ,000 $9 ,000 $9 ,000 Outdoor Swimming Fees $165 ,181 $165 ,751 $150 ,000 $165 ,000 Police Report Fees $11 ,945 $11 ,000 $11 ,000 $11 ,000 Pawn Shop Ticket Fees $24 ,852 $22 ,000 $24 ,800 $25 ,000 Sex Offender Registration $6 ,725 $7 ,000 $7 ,000 $7 ,000 Police Drug Destruction Fees $560 $400 $400 $400 Police Fees $3 ,460 $4 ,500 $4 ,100 $4 ,000 PoliceD Reimbursement FINES & FORFEITURES Municipal Court Fines $125 ,759 $135 ,000 $115 ,000 $120 ,000 Nuisance Violations Fees $49 ,613 $52 ,000 $58 ,800 $58 ,800 Handicap Parking Fees $300 $800 $1 ,000 $1 ,500 Traffic $434 ,548 $510 ,000 $400 ,000 $490 ,000 General $83 ,376 $85 ,000 $65 ,000 $80 ,000 Other $15 ,507 $19 ,000 $15 ,000 $18 ,000 Parking No Proof of Insurance INTEREST Interest Earni OTHER Cable Peg Fees Passport Processing Fee Zoppe Family Circus Miscellaneous Income Iii $43 ,569 $6 ,050 $57 ,857 $378 .122 .. ~ . .,. ·r~ }iity or D ;r:J~ _)Y' W cat~~ $44 ,200 $5 ,000 $60 ,000 $372 .883 $44 ,200 $6 ,000 $60 ,000 $400 .000 $44 ,200 $5 ,500 $60 ,000 $370 .643 General Fund Expenditures Legislative Legislative Services City Manager City Attorney City Treasurer Municipal Court Administrative Services Administration Finance Human Resources Sales Tax Purchasing and Contracting Information Technology Community Development Administration Planning Building Police Administration Grants Community Services Team $249 ,102 $191,870 $215,709 $305 ,145 ~123,827 ....... $747 ,043 $328 ,050 $263 ,933 ~~ .. ., :~ W~hlilt vy of • at~ $449 .811 $252 ,672 $220,822 $291 ,143 $262.000 $132.070 $133,982 $413 ,951 $412 ,874 $248 ,946 $248 ,176 $567 ,712 $527 ,268 $223 ,356 $223 ,352 $103 ,187 $100 ,898 $217 ,941 $202 ,951 $224,416 $220 ,080 $348 ,061 ~465,734 • •• 152 $730 ,068 $723 ,199 $796 ,446 $279 ,422 $278 ,525 $245 ,026 $261 ,189 $258 ,973 $282 ,520 Communications Center Crime Prevention Team $294 ,894 $304 ,224 $300 ,177 Records Team $229 ,389 $226 ,471 $222 ,251 $237 ,631 Training and Public Information $199 ,153 $281 ,384 $254 ,104 $235 ,598 Patrol $3 ,702 ,596 $3 ,892 ,002 $3 ,874 ,590 $3 ,999 ,966 Investigations Bureau $1 ,725 ,947 $1 ,842 ,550 $1 ,730 ,009 $1 ,788 ,721 Crime & Traffic Team $310 ,596 $407 ,263 $277,445 $348 ,001 Emergency Operations $9.797 ~10,945 $9,845 lQ Total $8,519,445 $9,044,285 $8,683,481 $9,049,574 Public Works Administrat ion $155 ,886 $157 ,966 $134 ,015 $142 ,836 Engineering $1 ,053 ,905 $1 ,008 ,791 $1 ,008 ,791 $970 ,740 Operations ~2,617,304 ~3,233,650 ~3,038,150 ~2,860,540 otal $3,827,095 $4,400,407 $4,180,958 $3,974,116 Parks and Recreation Administration $229 ,784 $227 ,847 $214 ,865 $208 ,242 Recreation $185 ,548 $233 ,173 $208 ,015 $199 ,326 Parks Maintenance $1 ,303 ,126 $1 ,347 ,678 $1 ,316 ,856 $1 ,342 ,249 Forestry $296 ,767 $370 ,749 $351 ,520 $378 ,500 Natural Resources $232 ,647 $301 ,726 $282 ,862 $274 ,248 Anderson Building $49 ,711 $79 ,498 $57 ,535 $63 ,321 Athletics $177 ,595 $189 ,841 $185 ,086 $198 ,807 General Programs $236 ,989 $256 ,251 $250 ,750 $268 ,442 Outdoor Pool $193 ,792 $262 ,836 $250 ,726 $240 ,673 Active Adult Center $459 ,966 $558 ,373 $479 ,820 $514 ,614 Historic Buildings $70 ,347 $66 ,160 $61 ,642 $49 ,384 Facility Maintenance ~478,058 ~472,896 ~455,796 ~478,647 :Total $3,914,330 $4,317,028 $4,115,473 $4,216,453 Total General Fund $25,309,233 $28,078,330 $26,377,573 $27 '710,611 Transfers $2,100,000 $960,000 $980,000 $1,883,000 Total With Transfers $27,409,233 $29,038,330 $27,337,573 $21,623,611 2014 10-yr CIP budget REVENUES 2012 201 3 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 ACTUAL ADJUSTED ESTIMAT ED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED 30-580-00-589 Beginning Fund Balance $4 ,663,937 $4 ,172,433 $4 ,172,433 $70,517 $47 ,517 $249,517 $54,517 $264 ,5 17 $479,5 17 $99,517 $324,517 $549,517 30-500-00-508 Lodger's Ta x $1 96 ,981 $180,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200 ,000 $200,000 $200,000 $200,000 $200,000 30-520-1 1-539 Grant -RTD Gold Line Station $0 $0 $0 $0 $740,000 $0 $0 $0 $0 $0 $0 $0 30-520-00-539 Grant-Wadsworth Trail $323,448 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-520-09-539 Grant -Wadsworth PEL $0 $636,000 $636 ,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-520-1 0-539 COOT Grant-Bus Benches $168,380 $200 ,000 $167 ,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-520-06-539 Grant -32nd and Youngfield $1 '178 $2 ,924,000 $2,924,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-520-08-539 Grant-Kipling Trail $64 ,026 $2,473,000 $274,000 $2,199,000 $0 $0 $0 $0 $0 $0 $0 $0 30-550-00-551 Public Improvement Fee $7,500 $0 $4,477 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-580-00-581 Interest $45,015 $100,000 $40,000 $1 ,000 $2 ,000 $5,000 $10,000 $15,000 $20,000 $25,000 $25,000 $25,000 30-580-00-588 Misc . Revenue $19 ,180 $2,264 ,000 $1 ,275,212 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-590-00-591 Transfer from General Fund $2,000,000 $860 ,000 $860,000 $1 ,763,000 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL REVENUE $2,825,707 $9,637,000 $6,380,689 $4,163,000 $942,000 $205,000 $210,000 $215,000 $220,000 $225,000 $225,000 $225,000 TOTAL AVAILABLE FUNDS $7,489,644 $13,809,433 $10,553,122 $4,233,517 $989,517 $454,517 $264,517 $479,517 $699,517 $324,517 $549,517 $774,517 EXPENDITURES 2012 2013 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 ACTUAL ADJUSTED ESTIMATED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSE D PROPOSED PROPOSED DPW DRAINAGE 30-302-800-833 Misc . Drainage Improvements Projects $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-302-800-834 Arvada Channel Improvements $700,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-302-800-835 29th Ave Drainage Improvements $0 $850,000 $850 ,000 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL DRA INA GE $700,000 $850,000 $850,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 DPWSTREETS 30-303-800-840 Minor Street Improvements Projects $206,350 $250,000 $167 ,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-303-800-841 32nd & Youngfield imp rovements $6,695 $5,487,777 $5,517,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-303-800-842 Kipling pedestrian improvements $50 ,658 $3,039,445 $405,533 $2,835,000 $0 $0 $0 $0 $0 $0 $0 $0 30-303-800-844 Wadsworth bike/ped trail $55,938 $48,863 $48,863 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-303-800-848 Bike/Pedestrian Master Plan $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-303-800-851 Public Improvement Projects , Dev. Related $26,565 $198,192 $98,000 $25,000 $0 $0 $0 $0 $0 $0 $0 $0 30-303-800-852 Bike/Pedestrian Improvements $0 $0 $0 $63,000 $0 $0 $0 $0 $0 $0 $0 $0 30-303-800-860 Gold Line station street project $0 $0 $0 $0 $740,000 $0 $0 $0 $0 $0 $0 $0 30-303-800-864 Street Lights, Installation of A pproved Lights $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-303-800-884 Preventative Maintenance Projects $1 ,861 ,492 $1 ,626 ,016 $1 ,580 ,000 $1 ,200,000 $0 $400,000 $0 $0 $600,000 $0 $0 $600 ,000 30-303-800-854 Wadsworth P EL $0 $1 ,200,000 $1 ,200,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-303-800-892 38th Ave Revitalization $269,376 $177 ,225 $177,225 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL STREETS $2,477,074 $12,027,519 $9,193,621 $4,123,000 $740,000 $400,000 $0 $0 $600,000 $0 $0 $600,000 DPWTRAFFIC 30-304-800-843 Traffic S ig nal Improvement Project $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-304-800-844 Neigh bo rhood Traffic Management Projects $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL TRA FFIC $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 DPW FACILITIES 30-305-800-811 New Shop Funding $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL DPW FA CILITIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 PARKS & RECREATION CAPITAL PROJECTS 30-603-800-864 Parking Lots and Drives Improvements $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL PARKS & R ECREA TI ON $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ECONOMIC DEVELOPMENT 30-610-700-725 Conditions Surveys -URA $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-610-700-724 Gateway S ignage Program $0 $100,000 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTA L ECONOMIC DE VEL OPMENT $0 $100,000 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 MUNICIPAL CAPITAL PROJECTS I ~ 30-61 0-800-801 Land Acquisition $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-61 0-800-811 City Hall Improvements/Maintenance $0 $313,984 $313,984 $63,000 $0 $0 $0 $0 $0 $0 $0 $0 30-61 0-800-814 Emergency Warning System $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-61 0-800-8 72 A erial Photography/GIS Updates $41 ,618 $25,000 $25,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-61 0-800-87 4 Police radio repeater site $0 $150,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 30-610-800-873 PO Evidence C limate Control $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL MUNICIPA L $41 ,618 $488,984 $338,984 $63,000 $0 $0 $0 $0 $0 $0 $0 $0 UTILITY UNDERGROUNDING EXPENDITURES 30-306-800-802 Easements and ROW $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL UNDERGROUNDIN G $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Transfers 30-902-890-891 General Fund $98,520 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TO TA L TRANSFER S $98,520 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURES $3,317,212 $13,466,503 $10,482,605 $4,186,000 $740,000 $400,000 $0 $0 $600,000 $0 $0 $800,000 ENDING FUND BALANCE $4,172,433 $342,930 $70,51 7 $47,517 $249,517 $54,517 $264,517 $479,517 $99,517 $324,517 $549,5 17 $174,517 Attachment 3 188 ... ~A~ ... J ~ City of JP'"Wheat Rgge ITEM NO:~ DATE: October 28 , 2013 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 43-2013 -A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2013, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE CITY OF WHEAT RIDGE, COLORADO FOR THE 2014 BUDGET YEAR D PUBLIC HEARING D BIDS/MOTIONS C8) RESOLUTIONS QUASI-JUDICIAL: ISSUE: 0 ORDINANCES FOR I ST READING 0 ORDINANCES FOR 2 ND READING D YES Levying property taxes for the 2013 fiscal year PRIOR ACTION: None FINANCIAL IMPACT: The City's mill levy will be set at 1.830, raising $751 ,889 in property tax revenue. BACKGROUND: Section 39-5-128 ofthe Colorado Revised Statutes (C.R.S .) requires the Jefferson County Assessor to certify to the City the total valuation for assessment of all taxable property located within the territorial limits of the City of Wheat Ridge. The total net assessed valuation for the City for the year of2013 is $410,868 ,188 which is an increase of$5 ,112 ,774 compared to the year of2012. The City is also required by this same section of the C.R.S. to officially certify the property tax mill levy to the Jefferson County Board of County Commissioners by December 15 , 2013. The City 's property tax mill levy will remain at 1.830 mills for the 2014 budget, potentially raising $751 ,889 in property tax revenue , an increase of $9 ,357 compared to 2012. Council Acti on Fonn October 28 , 2 01 3 Page 2 Section 20 of Article X of the Constitution of Colorado, the Taxpayers Bill of Rights (TABOR), restricts increases in property tax revenue to inflation plus local growth (defined as the percentage change in actual value of real property from construction of taxable real property improvements). Wheat Ridge voters exempted the City from this TABOR revenue limitation at the November 2006 election. However, TABOR still restricts the City from raising the property tax mill levy without voter approval unless the mill levy was temporarily reduced in a previous year. RECOMMENDATIONS: Set the mill levy at 1.830. RECOMMENDED MOTION: "I move to approve Resolution No. 43-2013 , a resolution levying a mill levy of 1.830 on general propet1y taxes for the year 2013 , to help defray the costs of government for the City of Wheat Ridge , Colorado for the 2014 budget year." Or, "I move to table indefinitely Resolution No. 43-2013 , a resolution levying a mill levy of 1.830 on general property taxes for the year 2013 , to help defray the costs of government for the City of Wheat Ridge , Colorado for the 2014 budget year for the following reason(s) " REPORT PREPARED/REVIEWED BY: Heather Geyer, Administrative Services Director Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No . 43-2013 2. 2013 Certification ofValue from Jefferson County CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 43 Series of 2013 TITLE: A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR OF 2013, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE CITY OF WHEAT RIDGE, COLORADO FOR THE 2014 BUDGET YEAR . WHEREAS, the City Council of the City of Wheat Ridge adopted the 2014 annual budget on October 28, 2013 in accordance with the Local Government Budget Law, and; WHEREAS, the amount of money necessary to balance the budget for general operating purposes from real property tax revenue is $751,889, and; WHEREAS, the Local Government Budget Law requires certification of the annual property tax mill levy by December 15, 2013, and; WHEREAS, the total net assessed valuation of all taxable property subject to taxation for the year of 2013 is $410,868,188 and; WHEREAS, the City for the fiscal year 2013 has determined to levy 1.830 mills on all taxable property within the City; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE: A. That for the purpose of meeting all general operating expenses of the City of Wheat Ridge during the 2014 budget year, there is hereby levied a tax of 1 .830 mills placed upon each dollar of the total valuation of all taxable property within the City of Wheat Ridge for the year 2013. B. That the Mayor of the City of Wheat Ridge is hereby authorized and directed to immediately certify to the County Commissioners of Jefferson County, Colorado the mill levy for the City of Wheat Ridge as herein above determined and set. DONE AND RESOLVED THIS __ day of _____ , 2013. Jerry DiTullio, Mayor ATTEST: Janelle Shaver, City Clerk Attachment 1 OFFICE OF COUNTY ASSESSOR 100 JEFFERSON COUNTY PARKWAY GOLDEN , CO 80419-2500 JIM EVERSON WHEAT RIOOE -3110 t CITY OF WHEAT RIOOE 7500 W 29TH AVE WHEAT RIOOE, CO 80215 SUBJECT: 2013 Certification of Value Assesso r August 22, 2013 The total ASSESSED valuation for your authority for the year 2013 i s $ 410,993,209 . TIF District (Urban Renewal) Increment: $ 125,021 current year net assessed valuation: $ 410,868,188 Last year your gross assessed value was: $ 405,187,273 New construction assessed value: $ 1,896,730 Increased production of producing Mine*: $ 0 Annexation/Inclusion assessed value: $ 0 Previously exempt federal property*: $ 0 Exclusion assessed value: $ 0 The law (39-10 -114(B)C.R.S .l973, as· amended) requires that we report t o you the amount of abatements and refunds granted during the past year . Pursuant to 29 -1 -301, we are also reporting revenue received from property previously omitted from the tax roll. These amounts, for the one year period preceding September 1, 2013, are as follows: Abatements & Refunds: Revenue from Omitted Property: $ $ 7,867 166 * J urisdiction must submit a certification to the Division of Local Go vernme nt in order for the value to be counted as growth. http ://assesso r.jeffco .us Attachment 2 WHEAT RIDGE -3110 LOCAL GROWTH Amendment 1 requires that you consider "local growth" in calculating your revenue limitation . Pursuant to Division of Property Taxation Guidelines, the following are the relevant ACTUAL value figures for your authority: The actual value of all taxable real property plus the actual value of religi ous , private schools, and charitable real property: $ 3,227,710,596 The actual value of newly constructed taxable real property improvements: $ 12 1 414 1 714 The actual value of real property annexed to or included in the authority: $ 0 The actual value of real property that changed from exempt to taxable: $ 1,954,353 The actual value of omitted real property: $ 0 The actual value of new oil, gas, or mining production: $ 0 The actual value of demolished taxable real property: $ 521,700 The actual value of excluded real property: $ 0 The actual value of real property that changed from taxable to exempt: $ 97,350 Your local growth calculation within Jefferson County is: .0043 ~ \ ~ . .. C1ty of ?WheatR.i9ge ITEM NO:~ DATE: October 28 , 2013 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 44-2013 - A RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN JEFFERSON COUNTY SHERIFF'S OFFICE AND THE CITIES OF ARVADA, GOLDEN, LAKEWOOD, WESTMINSTER, AND WHEAT RIDGE TO SHARE CRIMINAL INTELLIGENCE INFORMATION USING THE CRIMENTEL SHARED DATABASE D PUBLIC HEARING D BIDS /MOTIONS [gj RESOLUTIONS QUASI-JUDICIAL: ISSUE: D ORDINANCES FOR 1ST READING 0 ORDINANCES FOR 2ND READING D YES Criminal enterprises do not recognize jurisdictional lines. As criminal investigators work with their colleagues in other jurisdictions, intelligence officers must also have a way to store and share infonnation. CrimeN tel is a database that is useful for each jurisdiction to enter, store and share criminal intelligence information that complies with federal guidelines. A shared database allows for more comprehensive information at a cost lower than a standalone database for each city. PRIOR ACTION: In the past, the West Metro Drug Task Force administered the criminal intelligence database for the participating jurisdictions, which included all those entering into this Memorandum of Understanding (MOU). The City of Lakewood has agreed to house and administer the CrimeNtel database going forward. CAF -Memorandum Approving the MOU Regarding CrimeNtel October 28 , 2013 Page 2 FINANCIAL IMPACT: The initial startup cost for Wheat Ridge is $3 ,377.50 and the annual operating cost will be $832 .17. BACKGROUND: The Wheat Ridge Police Department (WRPD) received a grant in 2011 to create a Vice/Intel detective position within the department's Investigations Bureau. Since that time, investigations regarding prostitution and human trafficking have been initiated. Additionally, infonnation regarding subversive groups and individuals who pose a criminal threat to citizens and their property has been shared with WRPD employees , as well as PD employees from other jurisdictions. A criminal intelligence database that complies with federal regulations regarding the storing, viewing and purging of criminal intelligence information will enhance the ability of detectives within the Police Department to share and receive criminal intelligence information with neighboring jurisdictions. RECOMMENDATIONS: It is recommended that the City Council enter into an MOU with the cities of Lakewood , Arvada , Westminster and Golden , along with Jefferson County, to share criminal intelligence information through the CrimeNtel database RECOMMENDED MOTION: "I move to approve Resolution No. 44-2013 , a re solution appro ving the MOU with Jefferson County Sheriffs Office, and the cities of Arvada, Golden , Lakewood , Westminster and Wheat Ridge to share criminal intelligence information through the CrimeNtel database." Or, "1 move to postpone indefinitely Resolution No. 44-2013 -a resolution approving the MOU with Jefferson County Sheriffs Office, and the cities of Arvada, Golden, Lakewood , Westminster and Wheat Ridge to share criminal intelligence information through the CrimeNtel database for the following reason(s) " REPORT PREPARED/REVIEWED BY: Dave Pickett, Commander Joe Cassa, Division Chief Dan Brennan, Chief of Police Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 44-2013 2. CrimeNtel Memorandum ofUnderstanding CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 44 Series of 2013 TITLE: A RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN JEFFERSON COUNTY SHERIFF'S OFFICE AND THE CITIES OF ARVADA, GOLDEN, LAKEWOOD, WESTMINSTER, AND WHEAT RIDGE TO SHARE CRIMINAL INTELLIGENCE INFORMATION THROUGH THE CRIMENTEL SHARED DATABASE WHEREAS, the City of Wheat Ridge, Colorado (the "City), acting through its City Council ("Council"), is a home rule municipality with statutory and constitutional authority to enact ordinances and enter into agreements for the protection of the public health, safety and welfare; and WHEREAS, pursuant to C.R.S. § 29-1-203, the City, Jefferson County (the "County"), and the cities of Arvada, Golden, Westminster and Lakewood are authorized to enter into cooperative agreements with other governmental entities to provide any function, service or facility each is authorized to undertake; and WHEREAS, the City, the County and each of the aforementioned cities are authorized to perform law enforcement functions; and WHEREAS, the Lakewood Police Department is establishing a central, computerized, countywide criminal intelligence information system for the purpose of assisting area law enforcement agencies in the investigation and prosecution of multijurisdictional criminal activities and enterprises; and WHEREAS, the Council finds that the City's use of such a shared criminal intelligence information system will aid the City's law enforcement efforts by providing timely information to officers concerning people involved in criminally oriented activities; and WHEREAS, the Council finds that timely access to such information could result in more efficient and coordinated law enforcement within the City and the area; and WHEREAS, the Council therefore determines that entering into a memorandum of understanding with the County and with other area municipalities concerning the maintenance and use of the countywide criminal intelligence information system established by the Lakewood Police Department would promote and protect the public health, safety and welfare of the citizens of Wheat Ridge; and WHEREAS, Section 14.2 of the Wheat Ridge Home Rule Charter authorizes the Council, acting by resolution or ordinance, to enter into contracts or agreements with other governmental units or special districts for joint use of buildings, equipment, facilities, or for furnishing or receiving commodities or services. Attachment 1 NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council , as follows: The attached Memorandum of Understanding between the following parties : Jefferson County Sheriffs Office and the cities of Arvada , Golden , Lakewood , Westminster, and Wheat Ridge for the sharing of criminal intelligence information . Section 1. is hereby approved . The Mayor and City Clerk are authorized to execute the same . Section 2. This Resolution shall be effective immediately. DONE AND RESOLVED this 28th day of October, 2013. Jerry DiTullio , Mayor ATTEST: Janelle Shaver, City Clerk 2 A MEMORANDUM OF UNDERSTANDING BETWEEN THE FOLLOWING PARTIES: JEFFERSON COUNTY SHERIFF'S OFFICE AND THE CITIES OF ARVADA, GOLDEN, LAKEWOOD, WESTMINSTER, AND WHEAT RIDGE FOR THE SHARING OF CRIMINAL INTELLIGENCE INFORMATION 1.0 PARTIES. This Memorandum of Understanding (MOU) is entered into this 28th day of October, 2013 between the City of Lakewood by and through the Lakewood Police Department, which is responsible for coordinating the Jefferson County Intelligence System (JCIS) using Cl Technologies' CrimeNtel, and the Jefferson County Sheriff's Department, the Cities of Arvada , Golden Westminster and Wheat Ridge ("Participating Agencies" or "Participating Agency" individually). 2.0 RECITALS. 2.1 Participating Agencies are each authorized to provide, establish, maintain and operate law enforcement and other emergency services. 2.2 Currently, certain law enforcement information held by one law enforcement agency is not easily accessed by other law enforcement agencies. 2.3 Participating Agencies wish to share criminal intelligence information using a central computerized, countywide, criminal information system for the sole purpose of assisting law enforcement personnel in ongoing multijurisdictional investigations of prosecution activities relating to specific areas of criminal intelligence. 2.4 The sharing of criminal intelligence information will enhance the effectiveness of law enforcement by increasing information related to crime and criminal activities. 3.0 JCIS DESCRIPTION. 3.1 Establishment and Maintenance. The Lakewood Police Department shall establish and maintain a central, computerized, countywide criminal intelligence information system for the sole purpose of assisting local, state, and federal law enforcement agency personnel in ongoing multijurisdictional investigations or prosecution activities relating to specific areas of criminal activity. The intelligence system will be known as the Jefferson County Intelligence System (JCIS). The Lakewood Police Department will work with a private vendor, Cl Technologies, to develop and maintain the necessary computer programs to provide Participating Agencies with system access capabilities. 3.2 Purpose. The JCIS is designed to help law enforcement agencies in Jefferson County share intelligence in a useful, professional and timely manner. It is a central database and analysis system to help identify people involved in criminally oriented activity. Given timely access to investigative information in multiple jurisdictions, enforcement will be better coordinated and more effective. 1 Attachment 2 3.3 Hardware. The system is available to Participating Agencies and Authorized Users via a server located at the Lakewood Police Department. Each Participating Agency or Authorized User will access JCIS through the World Wide Web using security and authentication through CrimeNtel. 4.0 DEFINITIONS. 28 CFR Part 23 -refers to Title 28 of the Code of Federal Regulations, Part 23, which is a guideline for law enforcement agencies that contains implementing standards for operating federally funded multijurisdictional criminal intelligence systems. Authorized User-An employee of a Participating Agency who has been authorized access to the JCIS by his or her Chief Executive Officer Chief Executive Officer (CEO)-Any Chief of Police or Sheriff. Criminal Intelligence Information-Data which has been evaluated to determine that it is relevant to the identification of and the criminal activity engaged in by an individual who, or organization which, is reasonably suspected of involvement in criminal activity or enterprise, and meets JCIS submission criteria. CrimeNtel -28 CFR Part 23 compliant software program created by Cl Technologies that will allow management of intelligence data entered into the Lakewood Police Department server. Entering Agency-A Participating Agency that enters the information into the JCIS. Need to Know-The necessity to obtain or receive criminal intelligence information in the performance of official responsibilities as a law enforcement or criminal justice authority. Non-Criminal Identifying Information -As permitted under the circumstances enumerated in Section 13.0, the names of individuals, locations , organizations, groups or businesses that are not suspected of criminal involvement, but that provide relevant descriptive identifying information regarding a subject who independently satisfies the reasonable suspicion standard, may be entered as Non- Criminal Identifying Information. Reasonable Suspicion -The presence of information which establishes sufficient facts to give a trained law enforcement or criminal investigative agency officer, investigator or employee a basis to believe that there is a reasonable possibility that an individual or organization is involved in a definable criminal activity or enterprise. Right to Know -The legal authority to obtain or receive criminal intelligence information pursuant to court order, statute or decisional law. Subject -An individual who is entered into the JCIS database. 2 5.0 JCIS MANAGEMENT. 5.1 JCIS Board 5.1.1 The JCIS Board advises all Participating Agencies in the JCIS on matters relating to system policy, purpose and use. 5.1 .2 The JCIS Board consists of a representative from each Participating Agency, who has been designated by its CEO or designee. 5.1.3 The JCIS Board may make recommendations, advise, and report on all matters related to JCIS. Any Participating Agency may be heard on issues related to JCIS by addressing its concerns to the JCIS Board. 5.1.4 The JCIS Board shall elect a chairperson. 5.2 Operations. The City of Lakewood and the Lakewood Police Department shall host , support, and manage the JCIS using the CrimeNtel software, and shall assist in the enforcement of system policies in conjunction with the JCIS Board. See Appendix E for the fee structure, which shall be in place during and after the implementation of CrimeNtel. 6.0 JCIS ACCESS. 6.1 Conditions for Initial and Continuing Access. Only Participating Agencies and its Authorized Users may use the JCIS. Continued access is conditioned upon: 6.1.1 Successful completion of CrimeNtel training by at least one employee of the Participating Agency; and 6 .1.2 Compliance with the JCIS Policy and Procedure Manual and User's Agreement, and 28 CFR Part 23 . 6.2 Criteria for Access 6.2.1 Only employees of Participating Agencies whose duty is primary enforcement, or technical/logistical support of primary enforcement shall be Authorized Users, and granted authorization to access the JCIS. 6.2 .2 Access to the JCIS, and the information contained therein, is restricted to those who have a Need to Know and a Right to Know such information in the performance of a law enforcement activity. 6.2.3 Only persons authorized by the CEO of a Participating Agency shall become Authorized Users who will be granted access to the JCIS. 6.2.4 Only persons who have completed the CrimeNtel user-training course 3 shall be granted direct terminal access. 6.2.5 Only persons who have signed a Personal User Agreement shall be granted direct terminal access . 6.3 Mechanism for Access 6 .3.1 The CEO of a Participating Agency shall notify the Lakewood Police Department in writing or by electronic means of the need for a person to become an Authorized User, and shall provide the person 's full name , date of birth , and/or any other information that is necessary to identify the person (if applicable). 6 .3 .2 The Participating Agency will ensure the person so named has successfully completed the necessary steps to become an Authorized User of the JCIS . 7.0 TERMINATION OF JCIS ACCESS. 7.1 Criteria for Participating Agency Access Termination 7 .1.1 Any breach of security in the JCIS caused by an employee of the Participating Agency . 7.1 .2 Any violation of federal , state, or local law or regulation governing the conduct of criminal investigations or handling of Criminal Intelligence Information by the Participating Agency . 7.1.3 Any violation of JCIS ru les , regulations or operating procedures by the Participating Agency , as stated in the JCIS Policy and Procedure Manual and User Agreement. 7.2 Process for Participating Agency Access Termination 7 .2.1 Any incident that meets the definition of Criteria for Participating Agency Access Termination , as defined herein will be forwarded to the Lakewood Police CrimeNtel Administrative Support ("LPCAS "), who shall then inform the JCIS Board chairperson and/or the chairperson 's designee. 7.2.2 If there is an alleged violation , the LPCAS has the discretion to temporarily suspend access to the JCIS database until the violation can be validated , to ensure that continued access does not risk JCIS integrity . 7.2.3 The LPCAS , in conjunction with the JCIS Board chairperson and/or the chairperson 's designee, shall examine all material and information developed during the course of any review of an alleged violat ion. The entire JCIS Board may also be asked to review an alleged violat ion 4 and make a recommendation concerning access. 7.2.4 When an Authorized User or Participating Agency is denied access, all records in the JCIS database that were submitted by the Authorized User or Participating Agency may be reviewed for compliance with federal, state, and local law and JCIS policy. The JCIS Board shall determine the nature and scope of the records to be reviewed under this section. 7.3 Authorized User Access Termination Provisions 7.3.1 Voluntary Termination Process. The Authorized User requesting voluntary termination, or the CEO of that Participating Agency, shall notify the Lakewood Police Department, in writing, of the voluntary termination. 7.3.2 Involuntary Termination Process. When a misuse is detected, a notification of the alleged infraction shall be immediately forwarded to the LPCAS. The LPCAS has the discretion to temporarily suspend access to the JCIS database for any Authorized User under investigation for misuse of JCIS data. The LPCAS shall notify (or confirm with) the JCIS board member, at the Participating Agency where the Authorized User is employed, of the allegation. The LPCAS may assist the Participating Agency with any investigation of the alleged infraction, including obtaining information from the JCIS database on certain queries and conducting interviews, if necessary. 8.0 JCIS ACCESS RESTRICTIONS. 8.1 Only Authorized Users shall make entries to the system, which must be consistent with the criteria established in 28 CFR Part 23 and the JCIS Policy and Procedure Manual. 8.2 Inquiries shall be made for official law enforcement purposes only against all records in the system in accordance with the access levels as defined in Section 11.0. 8.3 A Participating Agency shall update only its own entries. 8.4 Inquiries shall only be made from computers located within the Participating Agency, and physically secure from persons unauthorized to operate the JCIS. 9.0 ACCESS NOTIFICATIONS AND VERIFICATIONS. Upon request of a Participating Agency CEO, the Lakewood Police Department will provide a log of entries and inquiries made by that Participating Agency and/or Authorized User of the Participating Agency during the period requested. 10.0 PHYSICAL SECURITY. 5 10.1 The JCIS computer shall be at the Lakewood Police Department, and shall be kept in a secure location, physically secure from persons unauthorized to operate or maintain the JCIS. 10.2 All outside access shall be via secure remote web link. 11.0 SECURITY AND ACCESS LEVELS. All users will be given a certain level of access. Level of access will be developed and set forth by the JCIS Board. An amendment to this guide shall be added once the levels of access have been determined and agreed upon. 12 .0 GENERAL REQUIREMENTS FOR DATA ENTRY & MAINTENANCE 12 .1 No Participating Agency or Authorized User shall enter or maintain information in the JCIS unless : 12 .1.1 The information meets the definition of Criminal Intelligence Information as defined herein and in the JCIS Policy and Procedure Manual; or 12.1.2 The information meets the definition and criteria for Non-Criminal Identifying Information as defined herein and in the JCIS Policy and Procedure Manual. 12.2 No Participating Agency or Authorized User shall enter or maintain in the JCIS Criminal Intelligence Information containing the political, religious, or social views, associations or activities of any group, association, corporation, business, partnership, or other organization unless: 12.2.1 Such information directly relates to criminal conduct/activity; and 12.2.2 There is reasonable suspicion that the subject of the information is or may be involved in criminal conduct, activity, or enterprise. 12.3 No Participating Agency or Authorized User shall enter or maintain Criminal Intelligence Information in the JCIS which was obtained in violation of any applicable federal, state, or local law or ordinance. For purposes of this limitation, "obtained in violation of any applicable federal, state, or local law or ordinance" means that either: 12.3.1 The person responsible for obtaining the information reasonably should know the information was so obtained; or 12.3.2 A court of competent jurisdiction has rendered a final judgment that the information was so obtained. 6 12.4 For the information entered into the JCIS, each Participating Agency is responsible for the continued compliance with 28 CFR Part 23 and the requirements of the JCIS Policy and Procedure Manual. 13.0 REQUIREMENTS FOR NON-CRIMINAL IDENTIFYING INFORMATION (PREMISE/ORGANIZATION/PERSON) ENTRY 13.1 The JCIS entry may include the names of individuals, organizations, groups or businesses that are not suspected of criminal involvement, but that provide relevant, descriptive, identifying information regarding a subject who independently satisfies the reasonable suspicion standard. The entry may be made providing that the following criteria exist: 13.1.1 Appropriate disclaimers accompany the information, noting that it is strictly identifying information carrying no criminal connotation. (IT IS MANDATORY THAT THIS INFORMATION CARRY THE FOLLOWING NOTE: "NON-CRIMINAL IDENTIFYING INFORMATION"); 13.1.2 Identifying information may not be used as an independent basis to meet the requirement of reasonable suspicion of involvement in criminal activity necessary to create a record or file in JCIS; and 13.1.3 The individual, organization, group or business identified by Non- Criminal Identifying Information meets all requirements of 28 CFR Part 23 and the JCIS Policy and Procedure Manual. 14.0 RETENTION/PURGE SCHEDULE 14.1 Entries. 14.1.1 JCIS records retained in the system can be reviewed and validated for continuing compliance with system submission criteria within a 5-year retention period. Any information not validated within that period must be purged from the system. See 28 CFR Part 23.20(h). 14.1.2 JCIS records are retained in the CrimeNtel system for five years from the date of entry or last update that meets 28 CFR Part 23 criteria. 15.0 CRITERIA AND GUIDELINES FOR DISSEMINATION 15.1 Information contained in the JCIS will be disseminated only under the following circumstances: 15 .1.1 The dissemination is made to a Participating Agency or Authorized User in connection with the performance of a law enforcement activity; or 7 15.1.2 The dissemination is made to a recipient with a Need to Know and a Right to Know in the performance of a law enforcement activity; or 15.1.3 The dissemination of Criminal Intelligence Information to a government official or any other individual when necessary to avoid imminent danger to life or property . A copy of written approval from the CEO of the entering Participating Agency must be forwarded to the LPCAS within seventy-two hours, and must detail the imminent danger to life or property. 15.2 External dissemination records 15.2.1 Any dissemination of Criminal Intelligence Information contained in the JCIS that is made (under subsection 15.1.2 or 15.1 .3 above) other than to Participating Agencies shall result in a record being generated by the person making the dissemination . Such record shall contain , at a minimum , the identity of the person making the dissemination , the identity of the person to whom the dissemination was made, the reason for the dissemination , and the date of the dissemination. 15 .2 .2 The Participating Agency making the dissemination shall maintain all records of external dissemination . A copy of such records shall be provided to the Lakewood Police Department within seventy-two hours of the dissemination . Failure to provide such records may result in access termination . 15.3 Records custodian 15 .3.1 Each Particiapating Agency shall be the official custodian of its own Criminal Intelligence Information and is empowered to release said records in compliance with the Colorado Criminal Justice Records Act (C.R.S. 24-72-301 , et. seq.) and as enumerated in Section 15.0 ._ 16 .0 AUDITING 16 .1 Periodic Audits/Inspections. Participating Agencies must create and maintain documentation supporting their record entries , and must make this documentation available to an authorized Audit Team. The Audit Team will consist of employees from the JCIS Board. Such audits , when conducted on JCIS records , shall be visual only . No Participating Agency documents will be removed by the JCIS Audit Team without the Participating Agency 's permission. However, the JCIS Audit Team can make copies of pertinent Participating Agency documents for analysis. An inventory of all copied documents will be given to the Participating Agency for its records prior to the end of the on-site visit. 16.2 Audit Timing . Audits shall be conducted every three years for those agencies participating in JCIS. All information retained as a result of this audit must reflect the name of the reviewer , date of review , and explanation of decision to retain. Per 28 CFR Part 23 , the retention period is limited to a maximum of 8 five years without an update of the information. 16.3 Audit Format. Audits will consist of reviews of the information retained in the JCIS to ensure the entering agency has documentation supporting the entry. The audit will also review any policies/procedures in place concerning JCIS, audit trails, and compliance with all JCIS policies. 16.4 Prior Notification. The Participating Agency CEO will be informed in writing of any upcoming audits, including the date and what the audit will entail. 16.5 Special Audits. At the request of the JCIS Board, a special audit may be conducted to ensure the validity of records entered by the audited agency. The results of the audit report shall be forwarded to the JCIS Board within seventy-two hours for review. 17.0 EFFECTIVE DATE AND TERM 17.1 This MOU shall take effect on the date listed above. 17.2 This MOU shall remain in effect until terminated as provided herein. 17.3 A Participating Agency may terminate its involvement in this MOU upon providing a thirty-day written notice to the Lakewood Police Department. 18.0 POLICY CHANGES 18.1 Consultation. Policies identified in this document were established by the JCIS Board following consultation with executive heads of numerous law enforcement agencies that have an interest in JCIS services. Prior to any substantive revision or modification of this policy, the JCIS Board may consult with all Participating Agencies. 18.2 Notification. When this policy statement is revised , all JCIS Participating Agencies shall be notified, in writing, of the change, and will receive a copy of the revised document. 19.0 OTHER TERMS AND CONDITIONS 19.1 Miscellaneous 19.1.1 None of the Participating Agencies waive the rights, limitations, and defenses of the Colorado Governmental immunity Act or other rights or protections as otherwise provided by law. 19.1.2 Any other law enforcement, public safety, or criminal justice agency that wishes to join this MOU may do so by amendment to this MOU approved by each of the Participating Agencies to this MOU. The Participating Agencies are authorized to amend this MOU to accommodate additional agencies wishing to join in the MOU. 19.1.3 Participating Agencies enter this MOU as separate, independent governmental entities and shall maintain such status throughout. 9 19.1.4 This MOU may be executed by Participating Agencies with separate signature pages. 20.0 ASSIGNMENT. This MOU shall not be assigned by any Participating Agency without the prior written consent of all Participating Agencies. 21.0 NOTICES. Any notice required or permitted by this MOU in writing and shall be deemed to have been sufficiently given for all purposes if sent by certified mail or registered mail, postage and fees prepaid, addressed to the Participating Agency to whom such notice is to be given at the address set forth on the signature page below, or at such other address as has been previously furnished in writing, to the other Participating Agencies. Such notice shall be deemed to have been given when deposited in the United States mail. 22.0 PARAGRAPH CAPTIONS. The captions of the paragraphs are set forth only for the convenience and reference of the Participating Agencies and are not intended in any way to define, limit or describe the scope or intent of this MOU. 23.0 INTEGRATION AND AMENDMENT. This MOU represents the entire agreement between the Participating Agencies, and there are no oral or collateral agreements or understandings. This MOU may be amended only by an instrument in writing signed by the Participating Agencies. If any provision of this MOU is held invalid or unenforceable, no other provision shall be affected by such holding, and all of the remaining provisions of this MOU shall continue in full force and effect. 24.0 GOVERNING LAW. This MOU shall be governed by the laws of the State of Colorado. 25 .0 INSURANCE. Participating Agencies shall, at their own expense, keep in full force and effect during the term of this MOU, and during the term of any extension or amendment of this MOU, insurance reasonably sufficient to insure against the liability assumed by the Participating Agencies pursuant to the provisions of this MOU. The type and amount of such insurance shall be that which is customarily obtained for similar projects by other professionals engaged in the same field and type of work as the Participating Agencies and in accordance with generally- accepted professional practices. The Participating Agencies shall not be relieved of any liability assumed pursuant to the foregoing paragraph by reason of their failure to secure insurance as required by this MOU or by reason of their failure to secure insurance in sufficient amounts, sufficient durations, or sufficient types to cover such liability. Each Participating Agency shall, to the extent required by law be responsible for the acts and omissions of its own officials and employees and shall not be responsible for the acts or omissions of the officials or employees of other Participating Agencies or Authorized Users. 26.0 WORKERS' COMPENSATION . Participating Agencies shall, at their own expense, keep in full force and effect during the term of this MOU Statutory Worker's Compensation insurance or adequate self-insurance funds. 10 27.0 COST/PAYMENT FOR SERVICES. The Parties to this MOU shall pay, to the City of Lakewood, funds for the services performed under this MOU as set forth in Exhibit E, or thereafter as modified pursuant to the requirements of Section 18.0. 27.1 All payments for services shall be made to the City of Lakewood no later than April 1st of each calendar year. 27.2 Agencies terminating their involvement with CrimeNtel will not be reimbursed for payments made during the calendar year. 28.0 FUND AVAILABILITY. A Participating Agency's participation in this MOU beyond the current fiscal year is contingent upon its council's or commission 's appropriation of funds for such purpose. 29.0 PAYMENTS TO CONSTITUTE CURRENT EXPENDITURES. Participating Agencies acknowledge and agree that all payment obligations under this MOU are current expenditures of Participating Agencies, payable in the fiscal year for which funds are appropriated for the payment thereof. Participating Agencies' obligations under this MOU shall be from year-to-year only and shall not constitute a Multiple, fiscal year direct or indirect debt or other financial obligation of Participating Agencies within the meaning of Article X, Section 20 of the Colorado Constitution . 30.0 NO THIRD PARTY BENEFICIARIES. It is the express intention of the Participating Agencies that any person other than Participating Agencies receiving services or benefits under this MOU shall be deemed to be an incidental beneficiary only. 31.0 APPENDICES A-E . Appendices A-E are fully incorporated herein. [Signatures appear on the following pages.] 11 ATTEST: Kristen Rush , C ity Clerk 12 ARVADA POLICE DEPARTMENT 8101 Ralston Road Arvada , CO 80001 Don Wick , Chief of Police APPROVED AS TO FORM: Christopher K. Daly, City Attorney ATTEST: 13 GOLDEN POLICE DEPARTMENT 911 Tenth Street Golden, CO 80401 Bill Kilpatrick, Chief of Police APPROVED AS TO FORM: ATTEST: JEFFERSON COUNTY SHERIFF'S OFFICE 200 Jefferson County Parkway Golden , CO 80401 Ted Mink, Sheriff APPROVED AS TO FORM: 14 ATTEST: Margy Greer, City Clerk 15 LAKEWOOD POLICE DEPARTMENT 445 South Allison Parkway Lakewood, CO 80226 Kevin Paletta , Chief of Police APPROVED AS TO FORM: Janet Young , Deputy City Attorney ATTEST: Janelle Shaver, City Clerk 16 CITY OF WHEAT RIDGE 7500 West 291h Avenue Wheat Ridge, CO 80033 Jerry DiTullio, Mayor APPROVED AS TO FORM: Gerald E . Dahl , City Attorney ATTEST: WESTMINSTER POLICE DEPARTMENT 9110 Yates Street Westminster, CO 80031 Lee Birk, Chief of Police APPROVED AS TO FORM: 17 APPENDIX A JEFFERSON COUNTY INTELLIGENCE SYSTEM (JCIS) APPLICATION FORM AND AGENCY USER AGREEMENT APPLYING PARTICIPATING AGENCY NAME ADDRESS CHIEF EXECUTIVE OFFICER DATE PHONE# I hereby seek on-line access to the Jefferson County Intelligence System , I have read and understand the JCIS Policy and Procedure manual, and agree to comply with all applicable system policy, rule and law. (Signature of Law Enforcement Chief Executive) NUMBER OF SWORN OFFICERS EMPLOYED : NAME OF UNIT THAT SUPERVISES JEFFERSON COUNTY INTELLIGENCE SYSTEM (JCIS) ACCESS : NAME OF UNIT COMMANDER: ----------------------------------------- ADDRESS : PHONE#: ----------------------- User Agreements must be updated and signed any time a new Chief Executive Officer is appointed or elected. Forward completed user agreement to : Lakewood Police Department Special Investigations Unit 445 S . Allison Parkway Lakewood , CO 80226 FOR JEFFERSON COUNTY INTELLIGENCE SYSTEM BOARD USE ONLY This application is : [ ] APPROVED [ ] DENIED . Director, JCIS Adv isory Board Date 18 APPENDIX B JEFFERSON COUNTY INTELLIGENCE SYSTEM (JCIS) AUTHORIZED USER AGREEMENT APPLYING USER NAME : AGENCY: OSN OR I: RANK : IMMEDIATE SUPERVISOR: ADDRESS OF PARTICIPATING AGENCY: PHONE NUMBER: E-MAIL ADDRESS : -------------------------------------- CURRENT ASSIGNMENT SHIFT: DUTIES RELATED TO JCIS : --------------------------------------- HAVE YOU EVER BEEN CONVICTED OF A FELONY? LEVEL REQUESTED : E-MAIL ADDRESS FOR LEVEL 5 USERS : I hereby seek on line access to the Jefferson County Intelligence System, I have read and understand the JCIS Policy and Procedure manual , and agree to comply with all applicable system policy, rule and law. (Signature of Applicant) DATED : E-MAIL ADDRESS : IF THE LEVEL REQUESTED IS Ill OR HIGHER, STATE YOUR "RIGHT TO KNOW " AND "NEED TO KNOW": (Signature of Agency CEO , if Levell II or higher access is requested) Dated: FOR JEFFERSON COUNTY INTELLIGENCE SYSTEM BOARD USE ONLY This application is : [ ] APPROVED [ ] DENIED. Director, JCIS Advisory Board Date 19 APPENDIXC JEFFERSON COUNTY INTELLIGENCE SYSTEM USER SITE SECURITY INSPECTION AND AUDIT FORM User Agency: ________________ ORI: User Email: Name/Rank of Officer Interviewed: 1) CrimeNtel Terminal Location: Security Provisions: ----------------------- 2) CrimeNtel Information Location : Security Provisions: ----------------------- 3) Has the user's agency established written procedures covering the use of JCIS information? Yes No If not , why? 4) Does the user have a system in place for providing a written audit trai l of JCIS Information? Yes No If not , why? 5) Is the user in compliance with all JCIS policy? Yes No ---- If not , which policy and explain why? 6) User feedback on the JCIS system : FOR JEFFERSON COUNTY INTELLIGENCE SYSTEM BOARD USE ONLY Is any follow-up required to this visit? Re-check in ___ months 20 Letter from JCIS Advisory Board Chairperson: Investigation Summary: Explanation: Auditor Name: Date: 21 APPENDIX D 28 CFR Part 23 Guideline Executive Order 12291 These regulations are not a "major rule" as defined by section 1 (b) of Executive Order No. 12291, 3 CFR part 127 (1981 ), because they do not result in: (a) An effect on the economy of $100 million or more, (b) a major increase in any costs or prices, or (c) adverse effects on competition, employment, investment, productivity, or innovation among American enterprises. Regulatory Flexibility Act These regulations are not a rule within the meaning of the Regulatory Flexibility Act, 5 U.S .C. 601-612. These regulations , if promulgated , will not have a "significant" economic impact on a substantial number of small "entities," as defined by the Regulatory Flexibility Act. Paperwork Reduction Act There are no collection of information requirements contained in the proposed regulation. List of Subjects in 28 CFR Part 23 Administrative practice and procedure, Grant programs, Intelligence, Law Enforcement. For the reasons set out in the preamble, title 28, part 23 of the Code of Federal Regulations is revised to read as follows: PART 23--CRIMINAL INTELLIGENCE SYSTEMS OPERATING POLICIES Sec. 1. Purpose . 2 . Background. 3. Applicability . 4. Operating principles . 5. Funding guidelines. 6. Monitoring and auditing of grants for the funding of intelligence systems. Authority: 42 U.S.C . 3782(a); 42 U.S.C . 3789g(c). § 23.1 Purpose. The purpose of this regulation is to assure that all criminal intelligence systems operating through support under the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3711, et seq., as amended (Pub. L. 90-351, as amended by Pub. L. 91-644, Pub. L. 93-83, Pub. L. 93-415, Pub . L. 94-430, Pub. L.94-503, Pub. L. 95-115, Pub. L. 96-157, Pub. L. 98- 473, Pub. L. 99-570, Pub. L. 100-690, and Pub. L. 101-647), are utilized in conformance with the privacy and constitutional rights of individuals. 22 § 23.2 Background. It is recognized that certain criminal activities, including but not limited to, loan sharking, drug trafficking, trafficking in stolen property, gambling, extortion, smuggling, bribery, and corruption of public officials often involve some degree of regular coordination and permanent organization involving a large number of participants over a broad geographical area. The exposure of such ongoing networks of criminal activity can be aided by the pooling of information about such activities. However, because the collection and exchange of intelligence data necessary to support control of serious criminal activity may represent potential threats to the privacy of individuals to whom such data relates, policy guidelines for federally funded projects are required. § 23.3 Applicability. (a) These policy standards are applicable to all criminal intelligence systems operating through support under the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3711, et seq., as amended (Pub. L. 90-351, as amended by Pub. L. 91-644, Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub. L. 94-503, Pub. L. 95-115, Pub. L. 96-157, Pub. L. 98-473, Pub. L. 99-570, Pub. L. 100-690, and Pub. L. 101-647). (b) As used in these policies: (1) Criminal Intelligence System or Intelligence System means the arrangements, equipment, facilities, and procedures used for the receipt, storage, interagency exchange or dissemination, and analysis of criminal intelligence information; (2) lnterjurisdictional Intelligence System means an intelligence system which involves two or more participating agencies representing different governmental units or jurisdictions; (3) Criminal Intelligence Information means data which has been evaluated to determine that it: (i) is relevant to the identification of and the criminal activity engaged in by an individual who or organization which is reasonably suspected of involvement in criminal activity, and (ii) meets criminal intelligence system submission criteria; (4) Participating Agency means an agency of local, county, State, Federal, or other governmental unit which exercises law enforcement or criminal investigation authority and which is authorized to submit and receive criminal intelligence information through an interjurisdictional intelligence system. A participating agency may be a member or a nonmember of an interjurisdictional intelligence system; (5) Intelligence Project or Project means the organizational unit which operates an intelligence system on behalf of and for the benefit of a single agency or the organization which operates an interjurisdictional intelligence system on behalf of a group of participating agencies; and 23 (6) Validation of Information means the procedures governing the periodic review of criminal intelligence information to assure its continuing compliance with system submission criteria established by regulation or program policy. § 23.20 Operating principles. (a) A project shall collect and maintain criminal intelligence information concerning an individual only if there is reasonable suspicion that the individual is involved in criminal conduct or activity and the information is relevant to that criminal conduct or activity. (b) A project shall not collect or maintain criminal intelligence information about the political, religious or social views, associations, or activities of any individual or any group, association, corporation, business, partnership , or other organization unless such information directly relates to criminal conduct or activity and there is reasonable suspicion that the subject of the information is or may be involved in criminal conduct or activity. (c) Reasonable Suspicion or Criminal Predicate is established when information exists which establishes sufficient facts to give a trained law enforcement or criminal investigative agency officer, investigator, or employee a basis to believe that there is a reasonable possibility that an individual or organization is involved in a definable criminal activity or enterprise. In an interjurisdictional intelligence system, the project is responsible for establishing the existence of reasonable suspicion of criminal activity either through examination of supporting information submitted by a participating agency or by delegation of this responsibility to a properly trained participating agency which is subject to routine inspection and audit procedures established by the project. (d) A project shall not include in any criminal intelligence system information, which has been obtained in violation of any applicable Federal, State, or local law or ordinance. In an interjurisdictional intelligence system, the project is responsible for establishing that no information is entered in violation of Federal, State, or local laws, either through examination of supporting information submitted by a participating agency or by delegation of this responsibility to a properly trained participating agency which is subject to routine inspection and audit procedures established by the project. (e) A project or authorized recipient shall disseminate criminal intelligence information only where there is a need to know and a right to know the information in the performance of a law enforcement activity. (f)(1) Except as noted in paragraph (f)(2) of this section, a project shall disseminate criminal intelligence information only to law enforcement authorities who shall agree to follow procedures regarding information receipt, maintenance, security, and dissemination which are consistent with these principles. (f)(2) Paragraph (f)( 1) of this section shall not limit the dissemination of an assessment of criminal intelligence information to a government official or to any other individual, when necessary, to avoid imminent danger to life or property. 24 (g) A project maintaining criminal intelligence information shall ensure that administrative, technical, and physical safeguards (including audit trails) are adopted to insure against unauthorized access and against intentional or unintentional damage. A record indicating who has been given information, the reason for release of the information, and the date of each dissemination outside the project shall be kept. Information shall be labeled to indicate levels of sensitivity, levels of confidence, and the identity of submitting agencies and control officials. Each project must establish written definitions for the need to know and right to know standards for dissemination to other agencies as provided in paragraph (e) of this section. The project is responsible for establishing the existence of an inquirer's need to know and right to know the information being requested either through inquiry or by delegation of this responsibility to a properly trained participating agency which is subject to routine inspection and audit procedures established by the project. Each intelligence project shall assure that the following security requirements are implemented: (1) Where appropriate, projects must adopt effective and technologically advanced computer software and hardware designs to prevent unauthorized access to the information contained in the system; (2) The project must restrict access to its facilities, operating environment and documentation to organizations and personnel authorized by the project; (3) The project must store information in the system in a manner such that it cannot be modified, destroyed, accessed, or purged without authorization; (4) The project must institute procedures to protect criminal intelligence information from unauthorized access, theft, sabotage, fire, flood, or other natural or manmade disaster; (5) The project must promulgate rules and regulations based on good cause for implementing its authority to screen, reject for employment, transfer, or remove personnel authorized to have direct access to the system; and (6) A project may authorize and utilize remote (off-premises) system databases to the extent that they comply with these security requirements. (h) All projects shall adopt procedures to assure that all information which is retained by a project has relevancy and importance. Such procedures shall provide for the periodic review of information and the destruction of any information which is misleading, obsolete or otherwise unreliable and shall require that any recipient agencies be advised of such changes which involve errors or corrections. All information retained as a result of this review must reflect the name of the reviewer, date of review and explanation of decision to retain. Information retained in the system must be reviewed and validated for continuing compliance with system submission criteria before the expiration of its retention period, which in no event shall be longer than five (5) years. (i) If funds awarded under the Act are used to support the operation of an intelligence system, then: 25 ( 1) No project shall make direct remote terminal access to intelligence information available to system participants, except as specifically approved by the Office of Justice Programs (OJP) based on a determination that the system has adequate policies and procedures in place to insure that it is accessible only to authorized systems users; and (2) A project shall undertake no major modifications to system design without prior grantor agency approval. U) A project shall notify the grantor agency prior to initiation of formal information exchange procedures with any Federal , State, regional, or other information systems not indicated in the grant documents as initially approved at time of award. (k) A project shall make assurances that there will be no purchase or use in the course of the project of any electronic , mechanical, or other device for surveillance purposes that is in violation of the provisions of the Electronic Communications Privacy Act of 1986 , Public Law 99-508 , 18 U.S .C . 2510-2520 , 2701-2709 and 3121-3125, or any applicable State statute related to wiretapping and surveillance. (I) A project shall make assurances that there will be no harassment or interference with any lawful political activities as part of the intelligence operation. (m) A project shall adopt sanctions for unauthorized access , utilization , or disclosure of information contained in the system. (n) A participating agency of an interjurisdictional intelligence system must maintain in its agency files information which documents each submission to the system and supports compliance with project entry criteria. Participating agency files supporting system submissions must be made available for reasonable audit and inspection by project representatives. Project representatives will conduct participating agency inspection and audit in such a manner so as to protect the confidentiality and sensitivity of participating agency intelligence records. (o) The Attorney General or designee may waive , in whole or in part, the applicability of a particular requirement or requirements contained in this part with respect to a criminal intelligence system , or for a class of submitters or users of such system , upon a clear and convincing showing that such waiver would enhance the collection , maintenance or dissemination of information in the criminal intelligence system , while ensuring that such system would not be utilized in violation of the privacy and constitutional rights of individuals or any applicable state or federal law. § 23.30 Funding guidelines. The following funding guidelines shall apply to all Crime Control Act funded discretionary assistance awards and Bureau of Justice Assistance (BJA) formula grant program subgrants, a purpose of which is to support the operation of an intelligence system . Intelligence systems shall only be funded where a grantee/subgrantee agrees to adhere to the principles set forth above and the project meets the following criteria: 26 (a) The proposed collection and exchange of criminal intelligence information has been coordinated with and will support ongoing or proposed investigatory or prosecutorial activities relating to specific areas of criminal activity. (b) The areas of criminal activity for which intelligence information is to be utilized represent a significant and recognized threat to the population and: (1) Are either undertaken for the purpose of seeking illegal power or profits or pose a threat to the life and property of citizens; and (2) Involve a significant degree of permanent criminal organization; or (3) Are not limited to one jurisdiction. (c) The head of a government agency or an individual with general policy-making authority who has been expressly delegated such control and supervision by the head of the agency will retain control and supervision of information collection and dissemination for the criminal intelligence system. This official shall certify in writing that he or she takes full responsibility and will be accountable for the information maintained by and disseminated from the system and that the operation of the system will be in compliance with the principles set forth in § 23.20. (d) Where the system is an interjurisdictional criminal intelligence system, the governmental agency which exercises control and supervision over the operation of the system shall require that the head of that agency or an individual with general policymaking authority who has been expressly delegated such control and supervision by the head of the agency: (1) Assumes official responsibility and accountability for actions taken in the name of the joint entity, and (2) Certify in writing that the official takes full responsibility and will be accountable for insuring that the information transmitted to the interjurisdictional system or to participating agencies will be in compliance with the principles set forth in § 23.20. The principles set forth in § 23.20 shall be made part of the by-laws or operating procedures for that system. Each participating agency, as a condition of participation, must accept in writing those principles which govern the submission, maintenance and dissemination of information included as part of the interjurisdictional system. (e) Intelligence information will be collected, maintained and disseminated primarily for State and local law enforcement efforts, including efforts involving Federal participation. 27 § 23.40 Monitoring and auditing of grants for the funding of intelligence systems. (a) Awards for the funding of intelligence systems will receive specialized monitoring and audit in accordance with a plan designed to insure compliance with operating principles as set forth in § 23.20. The plan shall be approved prior to award of funds. (b) All such awards shall be subject to a special condition requiring compliance with the principles set forth in § 23.20 . (c) An annual notice will be published by OJP which will indicate the existence and the objective of all systems for the continuing interjurisdictional exchange of criminal intelligence information which are subject to the 28 CFR Part 23 Criminal Intelligence Systems Policies. 28 Appendix E CrimeNtel will work on a database server located and maintained at the Lakewood Police Department and a web based server that will be accessible via smart phone, lap top and/or remote computer. Both will be maintained by the City of Lakewood Information Technology Department. It has taken 156 hours of IT (Information Technology) time and 35 hours of SIU (Special Investigation Unit) time to get the system ready for users and in compliance with applicable laws. Now that the system is in place, it is estimated that it will take 50 hours of annual routine maintenance (IT) and 10 hours for system administration (SIU) beginning in 2014 . These personnel costs are at $75 an hour for IT and $30 for SIU. These estimates do not include any additional upgrades after the system is fully operational. Those will be considered on an individual basis as any upgrades become available or as participating agencies request them and with board approval. Database Server Web Server CRIMENTEL COSTS Annual Upfront Licensing Upfront Costs VMWare Server $1,569 $353 $1,569 $353 Equallogic PS61 OOE SAN $972 $107 storage (500 GB max) Microsoft Windows Server $471 $471 2008 CommVault iData Agent for $650 $130 Windows Server Web certificate $250 Microsoft SQL Server 2008 $2,909 Totals: $6,572 $590 $2,290 29 INITIAL COST SUMMARY: Database Initial Cost: Web Server Initial Cost: IT Initial Costs: SIU Initial Costs: TOTAL INITIAL COST: ESTIMATED ANNUAL COST SUMMARY: Database Costs: Webserver Licensing Costs: IT Annual Maintenance Costs: SIU Annual Maintenance Costs: TOTAL ANNUAL COST: $6572.00 $943.00 $11,700.00 $1,050.00 $20,265.00 $590.00 $353.00 $3,750.00 $300.00 $4,993.00 Each agency will be responsible for an equal share of the total costs. The total amount of this share will be dependent on the number of agencies participating in the agreement and cost of the personnel time. Currently, the following six agencies have agreed to participate: Jefferson County Sheriff's Office, Arvada, Westminster, Wheat Ridge, Golden and Lakewood Police Departments . Breakdown of Costs/Agency: • Upfront/One time: • Annual (2014): $20,265.00/six (6) participating agencies= $4,993.00/six (6) participating agencies= 30 $3,377.50 $832.17 ~ ..... City o f JP"WheatR!_dge ITEM NO: L-/-, DATE: October 28,2013 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE THE ANNUAL POLICE RADIO SYSTEM CONTRACT PAYMENT TO. THE WEST METRO FIRE PROTECTION DISTRICT IN THE AMOUNT OF $101,934.54 FOR POLICE RADIO SYSTEM SERVICES 0 PUBLIC HEARING ~ BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1ST READING 0 ORDINANCES FOR 2ND READING QUASI-JUDICIAL: D YES ISSUE: On an annual basis, the West Metro Fire Protection District provides communication equipment maintenance services through a 2005 Intergovernmental Agreement (IGA) with the City. The services provided through the IGA include the Harris radio system support/maintenance , radio technician support , and expenses for the Mount Morrison antennae site lease. PRIOR ACTION: These fees have been budgeted yearly by the Police Department and approved by City Council since 2005. FINANCIAL IMPACT: The total amount of these fees has been budgeted by the Police Department and appro ved by City Council for the 2013 budget in account #0 1-204-700-704. BACKGROUND: In 2005 , the City of Wheat Ridge entered into an IGA with the West Metro Fire Protection Di strict for annual contracted radio services. These services include technical support, system ma intenance, equipment repair , a lease agreement for the Mount Morrison antenna site, and Payment to West Metro Fire Protection District Oct ober 2 8 ,2013 Page 2 associated software and hardware costs . These services have provided significant improvement to the department's radio infrastructure and improved public safety in our community. RECOMMENDATIONS: Approve the contract payment in the amount of$101 ,934 .54 to the West Metro Fire Protection District. RECOMMENDED MOTION: "I move to approve payment to the West Metro Fire Protection District in the amount of $101 ,934.54 for police radio system services." Or, "I move to deny payment to the West Metro Fire Protection District in the amount of $101 ,934.54 for police radio system services for the following reason(s) " REPORT PREPARED/REVIEWED BY: Joseph Cassa , Support Services Division Chief Daniel Brennan, Chief of Police Patrick Goff, City Manager ATTACHMENTS: 1. West Metro Fire Protection District Invoice #1795 , dated October 14 , 2013 Invoice Wt:ST .\l'ETitO· 1>'-'L h.)ti:C:~ OJ; ~lUC't B I L L T 0 #: •• ":·:"· COMM7220 COMM7220 Communications-Equipment Mal Reference: Re;mb for Hems Radio Support/Malnt Communications-Equipment Mal Reference: Reimb for Radio Tech Support Communications-Equipment Mai Reference: Relmb for Mt Morrison Lease Expenses s H I p T 0 Attachment 1 West Metro Fire Protection District 433 S. Allison Pkwy Lakewood, CO 80226 303-989-4307 x509 $24,348.50 $58,465 .00 $19,121.04 TOTAL DUE $101,934.54 ~------------~----~ ~ ~ '~ ... .,. City of J?'WheatRi_dge ITEM NO: ___!i_ DATE: October 28 , 2013 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPOINT ROCCO "ROCKY" GERMANO TO THE BOARD OF ADJUSTMENT, ALTERNATE AT-LARGE VACANCY, TERM TO EXPIRE 3/02/16 0 PUBLIC HEARING ~ BIDS/MOTIONS D RESOLUTIONS QUASI-JUDICIAL: ISSUE: D ORDINANCES FOR 1ST READING 0 ORDINANCES FOR 2ND READING D YES There are currently four vacancies on the Board of Adjustment; all are At-Large Alternate positions. Rocco "Rocky" Germano is a resident ofWheat Ridge and has submitted an application requesting appointment as an Alternate to the Board of Adjustment. Council Members Starker and Reinhart have requested that Rocco "Rocky" Germano be appointed to fill one ofthe vacancies, term ending 3/2/16. FINANCIAL IMPACT: None BACKGROUND: There is a vacancy on the Board of Adjustment for an At-Large Alternate position. The City Clerk's Office received an application from Rocco "Rocky" Germano , 5895 W. 32nd Avenue , who is seeking to fill this position. RECOMMENDATIONS: Council Members Starker and Reinhart are recommending that Rocco "Rocky" Germano be appointed to fill one of the four vacancies on the Board of Adjustment as an At-Large Alternate. Board of Adjustment Appointment October 28, 2013 Page 2 RECOMMENDED MOTION: "I move to appoint Rocco "Rocky" Gennano to the Board of Adjustment as an At-Large Alternate, term ending March 2, 2016." Or, "I move to deny the appointment of Rocco "Rocky" Germano to the Board of Adjustment for the following reason(s) ________ _ REPORT PREPARED/REVIEWED BY: Bruce Roome, Deputy City Clerk Janelle Shaver, City Clerk Patrick Goff, City Manager ATTACHMENTS: I. Application of Rocco Germano Board & Commission Application City of Wheat Ridge PLEASE APPLY ONLY FOR ONE BOARD OR COMMISSION APPLICATION FOR APPOINTMENT TO THE: Board of Adjusbnent (BOARD/COMMISSION/COMMITTEE) DATE:September 20. 2013 DISTRICT At Large HOW LONG HAVE YOU BEEN A RESIDENT OF WHEAT RIDGE: 1 year ARE YOU A REGISTERED VOTER? Yes WHY ARE YOU SEEKING THIS APPOINTMENT? I would like to offer my background and experience to the Board of Adjusbnent. DO YOU HAVE EXPERIENCE IN THIS AREA? I have been a 30 year Realtor in Jefferson Countv and have been involved in Wheat Ridge in many different situations such as Commercial and Residential Zoning and know many at the staff level throughout the years. HAVE YOU EVER SERVED, OR ARE YOU CURRENTLY ON A BOARD/COMMISSION/COMMITTEE AND IF SO, WHICH ONE? HOW LONG? I served on the Arvada Liquor Ucensing Commission for 9 years and the Jefferson Countv Liquor Board for 9 years. · ARE THERE ANY CONFLICTS WHICH WOULD INTERFERE WITH REGULAR ATTENDANCE OR DUTIES? No .~~ SIGNATURE~~~£~ PLEASE PRINT OR TYPE NAME: Rocco "RockY' Germano ADDRESS:5985 West 32110 Avenue . Denver. CO 80212 HOME PHONE: (303) 902-1202 ~USINESS PHONE: (303) 234-0546 t:-MAIL AUUKt:titi: KocKuerrnanocc:numau.com APPLICATION WILL BE KEPT ON FILE FOR ONE YEAR Attachment 1 L 4 ~ _.... , C ity of JP'WheatR.l_.dge ITEM NO:_&_. DATE: October 28 ,2013 REQUEST FOR CITY COUNCIL ACTION --~~ TITLE: MOTION TO RATIFY MAYORAL REAPPOINTMENT OF JESSE IDLL TO RENEWAL WHEAT RIDGE, TERM TO EXPIRE NOVEMBER 30, 2018 D PUBLIC HEARING ~ BIDS/MOTIONS D RESOLUTIONS QUASI-JUDICIAL: D ORDINANCES FOR 1ST READING 0 ORDINANCES FOR 2 N D READING D YES ~~ i.fo . J-hrw .uJ •ty Clerk ISSUE: Jesse Hill currently serves as the District I representative and has since 2011. His term will expire on November 30 ,2013. Mr. Hill was contacted to see if he is interested in reapplying for a five-year term on Renewal Wheat Ridge. Mr. Hill responded that he would like to serve for five more years . Mayor DiTullio is seeking to reappoint Mr. Hill for a five-year term to expire November 30, 2018. PRIOR ACTION: None FINANCIAL IMPACT: None BACKGROUND: Members of Renewal Wheat Ridge are appointed by the Mayor and ratified by City Council. Council Action Form October 28, 2013 Page 2 RECOMMENDATIONS: Mayor DiTullio is recommending that Jesse Hill be reappointed to Renewal Wheat Ridge representing District I, tenn to expire November 30, 2018. RECOMMENDED MOTIONS: "I move to ratify the Mayoral appointment of Jesse Hill to be reappointed to Renewal Wheat Ridge representing District I, tenn to expire November 30, 20 18" Or "I move to deny the appointment of Jesse Hill to Renewal Wheat Ridge for the following reason(s) " REPORT PREPARED/REVIEWED BY: Bruce Roome, Deputy City Clerk Janelle Shaver, City Clerk Patrick Goff, City Manager ATTACHMENTS: 1. Jesse Hill , Application for Reappointment ••• ~of \Vlieat Ri_dg October 15, 2013 Jesse Hill 2995 Chase St. Wheat Ridge, CO 80214 Dear Jesse: In 1997, the Council passed a Resolution that outlined the process to be followed for reappointment when Board and Commission members complete their term. When their term expires, each Board and Commission member must complete an application form and formally reapply for the same Board or Commission or for any other Board or Commission. According to our records, your term on Renewal Wheat Ridge will expire on November 30, 2013. Please let us know if you are Interested In reapplying for another five-year term. If you are interested an application is enclosed for your convenience. We ask that you return the bottom half of this letter no later than ov r t , 20 3 . A stamped return address envelope has been included for your convenience. The Mayor appoints Renewal Wheat Ridge members and then his decision is ratified by City Council. Should he need any further information the Mayor will be in contact with you. Thank you for serving on Renewal Wheat Ridge. Wheat Ridge is very fortunate to have citizens like you who volunteer their time and expertise to serve the City. Sincerely, JMu~ Bruce Roome Deputy City Clerk -------------~-------- NAME: Jesse Hill BOARD/COMMISSION: Renewal Wheat Ridge Please ctrcl one of the following: (' Yes. I wOUld like to reapply for another five-year term (application attached) No , I do not wish to serve another term . Attachment 1 City of Wheat Ridge Board & Commission Application for Reappointment Please circle one ·Of the following: Yes , I would like to reapp ly for another Five -year term (Go to Section A) No , I do not w ish to serve another term (Go to Section B) A . APPLICATION FOR REAPPOINTMENT TO THE : ~ f'I-'C'-"ii-L \;J t(~A..,. R'Ul&e (BOARD/COMMISSION/COMMITTEE) DATE : /bjt g 1 /25)1'f DISTRICT_..:::.;; ___ _ ARE THERE ANY CONFLICTS WHICH WOULD INTERFERE WITH REGULAR ATTENDANCE OR DUTIES?_....:/V___;;;,.O ______________ _ B . INFORMATION -PLEASE COMPLETE TO UPDATE RECORDS NAME: 0e> .n: I·U.t-L ADDRESS : 2 t:t "'S c~!~S f )T HOMEPHONE: 1o5-725 -qSJO BUSINESS PHONE : _________________________ __ E -MAIL ADDRESS : ::r f.·>~ f (§) 1"1 fc il 7 8K , c ~ ¥1 r_/ __, :-; ~2 ~ SIGNA~~ ·--1£_7 APPLICATION WILL BE KEPT ON FILE FOR ONE YEAR ~~4~ -., City of _;P'WheatRi_dge ITEM NO: 7, DATE: October 28 , 2013 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO CANCEL THE REGULAR MEETING OF THE CITY COUNCIL ON NOVEMBER 25, 2013, DUE TO THE THANKSGIVING HOLIDAY AND THAT A REGULAR MEETING BE CONVENED PRIOR TO THE STUDY SESSION ON NOVEMBER 18, 2013 0 PUBLIC HEARING 1:8] BIDS/MOTIONS D RESOLUTIONS 0 ORDINANCES FOR 1sT READING 0 ORDINANCES FOR 2ND READING QUASI-JUDICIAL: D YES 1:8] NO -c e~JxXrtt ISSUE: The November 25th regular meeting falls on the Monday before the Thanksgiving holiday this year. In order to administer the Oath of Office to the newly elected Mayor and Council Members in a timely manner, staff is requesting a regular meeting be scheduled prior to the study session on November 18th. FINANCIAL IMPACT: None RECOMMENDATIONS: Staff recommends the cancellation of the November 25 , 2013 regular meeting and that a regular meeting be convened prior to the study session on November 18 , 2013. RECOMMENDED MOTION: "I move to cancel the regular meeting of the City Council on November 25 , 2013 due to the Thanksgiving holiday, and that a regular meeting be convened prior to the study session of November 18,2013. Or, Council Action Form October 28 , 2013 Page 2 "I move to maintain the regularly scheduled Study Session ofNovember 25 , 2013, for the following reason( s) " REPORT PREPARED/REVIEWED BY: Patrick Goff, City Manager