HomeMy WebLinkAboutCity Council Agenda Packet 10/28/20136:45 -Pre-Meeting
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
October 28. 2013
7:00p.m.
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Ridge . Call Heather Geyer, Administrative Services Director, at 303-235-2826 at least one week in advance of a
meeting if you are interested in participating and need inclusion assistance.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES OF October 14.2013
PROCLAMATIONS AND CEREMONIES
CITIZENS' RIGHT TO SPEAK
a. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3
Minutes and sign the Public Comment Roster.
b. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA
ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be
heard.
APPROVAL OF AGENDA
DECISIONS. RESOLUTIONS AND MOTIONS
.1 Resolution 42-2013-Adopting the City Budget and appropriating sums of money to the
various funds and spending agencies in the amounts specified for the City of Wheat
Ridge, Colorado for the 2014 Budget Year
2. Resolution 43-2013-Levying General Property Taxes for the year 2013, to help defray
the costs of government for the City of Wheat Ridge, Colorado for the 2014 Budget
Year
CITY COUNCIL AGENDA: October 28, 2013 Page -2-
3. Resolution 44-2013 -approving the Memorandum of Understanding between Jefferson
County Sheriff's Office and the Cities of Arvada, Golden, Lakewood, Westminster, and
Wheat Ridge to share Criminal Intelligence Information using the CrimeNtel Shared
Database
4. Motion to approve the annual Police Radio System Contract Payment to the West Metro
Fire Protection District in the amount of $101,934 .54 for Police Radio System Services
~ Motion to appoint Rocco "Rocky" Germano to the Board of Adjustment, Alternate At-
Large Vacancy, term to expire 3/2/16
6. Motion to Ratify Mayoral reappointment of Jesse Hill to Renewal Wheat Ridge, term to
expire November 30 , 2018
7. Motion to Cancel the Regular Meeting of the City Council on November 25, 2013, due to
the Thanksgiving Holiday and that a Regular Meeting be convened prior to the Study
Session on November 18 , 2013
CITY MANAGER'S MATTERS
CITY ATTORNEY'S MATTERS
ELECTED OFFICIALS' MATTERS
ADJOURNMENT
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
October 14, 2013
Mayor DiTullio called the Regular City Council Meeting to order at 7 :00 p.m.
ROLLCALL OF MEMBERS
Joyce Jay Davis Reinhart Bud Starker Kristi Davis
Joseph DeMott Tracy Langworthy Mike Stites George Pond
Also present: City Clerk, Janelle Shaver; City Treasurer, Larry Schulz; City Attorney,
Gerald Dahl; Community Development Director, Ken Johnstone; Public Works Director,
Scott Brink ; Police Chief Daniel Brennan ; Parks Director, Joyce Manwaring ; other staff,
guests and interested citizens.
APPROVAL OF MINUTES OF September 23, 2013
Motion by Counc ilmember Stites for approval of the Minutes of September 23, 2013;
seconded by Councilmember Reinhart; carried 6-0-2, with Mr. Starker and Ms . Davis
abstaining .
CITIZENS' RIGHT TO SPEAK
Nancy Snow spoke on beha lf of Wheat Ridge United Neighborhood . She reminded
folks that the recent candidate forum is avai lable on the City's website and is being
replayed on Channel 8 a couple of times every day. It includes candidates for WR
offices, the School Board and speakers for and against the two statewide ballot
proposals. People in Wheat Ridge are very fortunate to have the ability to see and hear
the candidates who are running for office.
Eileen Kratzer (Wheat Ridge) enjoys the changes that have been happening in Wheat
Ridge. Her family attends all the activities like Live Local , Cruiser Crawl , etc., and they,
along with her friends , hope to see that growth continue and for it to be a priority for the
Council and mayor.
Amanda Weaver (Wheat Ridge) is excited about the initiatives that have happened in
Wheat Ridge. She initially got involved in the fresh fruit and vegetable task force . She
loves the redevelopment of 38th Avenue and wants to see us have more revenue to do
th ings like that because it brings us together as a community .
City Council Minutes October 14,2013 Page 2
Karen Thaler, candidate for City Council District 1, thanked WR United Neighborhoods
for the candidate forum they put on; it was well done. She spoke about her background
and candidacy and directed voters to the candidate bio's in this week's Transcript.
APPROVAL OF AGENDA
~ CONSENTAGENDA
a. Motion to approve award of ITB-13-24 291h Avenue Storm Sewer to JBS
Pipeline Contractors, Commerce City, CO, in the contract amount of
$830,484.50 with a contingency amount of $83,000 and that the Director of
Public Works be authorized to issue change orders up to a total contract and
contingency amount of $913,484.50
[This project will provide new storm sewer along 29th Ave . (Sheridan to
Fenton), southward on Benton to the Richards-Hart Estate and some on
Sheridan.]
b. Motion to cancel the Study Sessions of October 21st and November 4th, 2013
[No items are scheduled for consideration on these dates. Additionally, the
City is an official polling place and the Council Chambers must be set up the
evening of November 4 for the general election on November 5th .]
c. Resolution 38-2013-approving a contract with the Colorado Department of
Transportation for maintenance of traffic signals.
[This agreement renews COOT's commitment to pay the City for operating
and maintaining three traffic signals that COOT owns at the l-70/32"d Avenue
Interchange . Payment is $280 per month per signal for five years. Total
yearly compensation will be $10,080.]
d . Resolution 40-2013-approving submittal of an application for a 2014 Local
Government Grant to Jefferson County Open Space for the relocation of
Clear Creek Trail west of Kipling from 41 s Ave. to open space north of 41st
Ave.
[The existing trailhead at the end of 41st Ave. (west of Kipling) is being
relocated to nearby Open Space property on the west side of Kipling adjacent
to Clear Creek (formerly identified as the "Zarlengo property").]
e. Motion to approve payment of the Sales Tax Increment for September of
fiscal year 2013 from the Town Center Project in the amount of $70,606.58 to
Renewal Wheat Ridge
City Council Minutes October 14, 2013 Page 3
[Scheduled share back of 100% of the sales tax increment for the commercial
area east of Wadsworth between 38th Ave. and 44th Ave. This payment policy
was approved in September, 2011 and extends through December, 2014.]
Councilmember Stites introduced and read the Consent Agenda.
Motion by Councilmember Stites to approve the consent agenda; seconded by
Councilmember Starker; carried 8-0
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
Mr. Goff asked Council to take up agenda Item #3 next as some staff members had yet
to arrive for Item #2.
2. Public Hearing on the 2014 proposed budget
[Public hearing only. No formal action required. Adoption of the budget is
scheduled for Monday, October 28, 2013.]
Mayor DiTullio opened the public hearing .
Staff presentation
Mr. Goff reviewed the budget presentation that was given to Council on Sept 16.
Since that time the following changes have been made at Council's request:
• Additions totaling $50,000:
• Add $30K in funding for SRC's Senior Circulator Bus
• Add 1 OK contribution to Jeffco School Outdoor Lab program
• Add $10,000 contribution to Jeffco Action Center Capital Campaign
• Reductions totaling $113K:
• Reduce WR2020 funding by $20K
o 38th Avenue Feasibility Study reduced by $10K; revised total $10K
o Live Local Events reduce by $5K; revised total $35K
o East WR Block Improvements Program reduced by $5K, revised total
$15K
• Reduce WR Business District loan program from $90K to $45K
• Eliminate one vehicle from the fleet replacement program: $48K; revised
total: $377,500
• Keep the annual Jeffco EDC contribution at its current funding level of $6,600
• Include bicycle path options along Pierce for Council consideration. (Options
range from $20K to $125K. Budget surplus of $63K is available to fund this
project.
City Council Minutes October 14 , 2013 Page4
Total Projected Revenue in 2014 for all funds is $34,273,943.
• 58% from Sales Tax
• 10% from Use Tax
• 3% from Property Tax
• The balance from a variety of smaller sources , such as fines and licenses
Added with the 2013 Projected Fund Balance we should have total available
funds of $46 ,577 ,260 for 2014 .
Total Proposed Expenditures for 2014 are $36 ,806,326
• 77% for General Fund *
• 11% for Capital Improvements Projects
• 6% for the Recreation Center
• 4% for Open Space
• The balance for miscellaneous responsibilities
*Genera l Fund expenditures are allocated as follows :
33% Police
14% Public Works
15% Parks and Recreation
12% Administrative Services
11% Centra l Charges
8% general government
4% Community Development
3% Municipal Court
Citizen comment
Rachel Hultin (Wheat Ridge), the transition coordinator for LiveWell Wheat
Ridge , thanked the City staff for projects that support a healthy lifestyle. She's
delighted to see the addition of the bike trail project on Pierce for next year and
offered LiveWell 's assistance with information as the project is considered.
Janeece Hoppe (Wheat Ridge), owner of Compass Construction and board
member of WR2020 and the WR Business District, spoke about the October 6
Denver Post article about revitalization on 38th Ave . The City's investment in
WR2020 has had an impact and made a difference for her and the businesses
that were interviewed for the article . -She noted that WR2020 hears the budget
is tight; their staff worked with City staff to reduce 2020's funding. She
encouraged full funding for requests that partner with WR2020
Nancy Snow (Wheat Ridge) appreciates the funding for Feed the Future,
Outdoor Lab , and the Seniors Resource Center. -In general, she suggested
more budget cutting to fund street maintenance . -She begged Council to quit
studying things -reminding them that 38th was being fought over in 1991 when
she was last on Council; since then there have been numerous studies. Please,
no more feasibility studies. -She noted that WR2020 's original goal (improving
City Council Minutes October 14, 2013 Page 5
housing stock) has long since gone by the way . It has become very social and
political. Their members are running for council. It appears we are funding over
$100K to a private organization for marketing-marketing mostly for WR2020,
not the city. It's time for them to be on their own. -She is sorry to see cuts for
staff's medical bills .
Herb Shillereff (Wheat Ridge) commented that he thinks 38th Avenue is a
disaster and thinks not much thought went into it. He questions what few
businesses that have moved in there have paid for anything. He finds it
dangerous to drive on 38th. -He believes Kipling is too steep for a bike path and
the expense for buying private property is too much. -He thinks bike paths are
fine, but there should be some way for cyclists to help fund them; Council should
look into a fee. -He thinks it's good the employees are getting a raise .
3 . Council Bill 13-2013 -amending Chapter 11 of the Wheat Ridge Code of Laws
by adding a new Article XIII concerning retail Marijuana and making certain
amendments to Chapter 26 (Zoning and Development) in association therewith
Mayor DiTullio re-opened the public hearing which had been continued from
September 23, 2013. [See September 23rd Minutes for details and staff
presentation on Ordinance No. 1543.]
Public Comment
Herb Schillereff (Wheat Ridge), 50-year resident, spoke in opposition to allowing the
sale of recreational marijuana. It's detrimental to our community and not needed.
Patty Nicholl (Wheat Ridge) spoke against having marijuana brought into Wheat
Ridge. We've always had a very family oriented image and this is completely opposite
of that. Retail marijuana will bring our city down and to learn that WR will be the
forerunner in Jefferson County for retail marijuana breaks her heart. She's also upset
that this issue and tonight's vote were not well advertised to the citizens.
Doug Dawson (Wheat Ridge), resident over 40 years, echoed the sentiment of the
previous speakers. Having a science background leads him to recommend that this be
done slowly. Once this is in place it will be hard to undo it , so he urged Council to wait a
couple of years and see what happens in other cities.
Council Discussion
Councilmember DeMott addressed the difficulty of the issue. It's easy to say we don't
want recreational marijuana, but it's na"ive to say we haven't had it for decades -in
alleyways, parking lots , homes, etc. The fact is that Amendment 6 passed, and he
hopes this will cut the legs out from under the black market. The store owners are very
well trained and will be a new set of eyes and ears for illegal activity. He didn't vote for
Amendment 64, but he thinks this ordinance is very well thought out.
City Council Minutes October 14, 2013 Page 6
Councilmember Langworthy said this ordinance will not address home growers. -
We're a home rule city and we don't have to do this. She wishes we'd wait to see what
other communities do to manage this, and what Denver does to address the impact of
the smell of marijuana on neighboring shops and offices. -It will increase the number
of homes that have marijuana in them, thereby exposing more children to it. .
Councilmember Davis believes the ordinance is well thought out in that it restricts the
distance from schools and has spacing regulations for the allowed shops
Council member Jay spoke of the negative health effects of marijuana. She supports
medical marijuana, but doesn't think recreational marijuana is healthy, nor does it
represent our home town values.
Mayor DiTullio closed the public hearing.
Motion by Councilmember DeMott to approve Council Bill No. 13-2013, an ordinance
amending Chapter 11 of the Wheat Ridge Code of Laws by adding a new Article XIII
concerning retail marijuana and making certain amendments to Chapter 26 (Zoning and
Development) in association therewith as amended, on second reading and that it take
effect upon final adoption as provided by Section 5.11 of the Charter; seconded by
Councilmember Pond; carried 5-3, with Councilmembers Stites, Langworthy and Jay
voting no .
4. Resolution 41-2013-adopting the updated Northwest Subarea Plan and, by
such adoption, amending the Wheat Ridge Comprehensive Plan (Case No.
WPA-13-01/NW Subarea)
Mayor DiTullio opened the public hearing.
Councilmember Langworthy introduced Agenda Item 4.
Staff Report
Since the last update to the NW Subarea Plan in 2006 many things have happened:
../ Gold Line EIS completed
../ Wheat Ridge Comp Plan updated (2009)
../ URA (urban renewal) designation (2009)
../ Bike/ped plan adopted (2010)
../ Mixed use zoning created 201 0)
../ Streetscape design manual redone 2011)
../ EPA Smart growth grant (2011)
The updated plan provides land use recommendations, implementation actions,
financing tools, and new graphics. The overall vision and long term nature of the plan
are not changed. Changes include:
• Expanding the mixed use TOO area to include most of the land north of the
railroad tracks
City Council Minutes October 14 , 2013 Page 7
•
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•
•
•
•
•
•
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Changing the area south of the tracks from "office/flex" to "mixed
use/employment TOO to allow higher density, mixed use
Showing the approved location of the RTD parking lot
Showing the approved alignments of W.5oth Place, Tabor St., and Ridge Rd .
Showing proposed street alignment south of the rail lines
Showing a proposed pedestrian bridge across the rail lines
Identifying a commercial transition area on the west side between the multi-
modal subarea and the more auto-oriented ward road
Identifying a residential transition area on the east side between a higher density
TOO area and the lower density neighborhood to the east
Including a conceptual framework for open space that promotes a central open
space in the TOO and a more traditional park or open space in the residential
transition
Modifying the boundary of the subarea map by removing the established
neighborhood to the northeast and adding the area east of Tabor Street and
south of Ridge Road
Public Comment
Nancy Snow spoke against putting tall buildings in the TOO area. It is one of the
highest points in the City and it will damage mountain views -which is one of the
special features of our city. People will be shocked when they see what goes in there.
She asked Council to remove the allowance of 120' tall buildings on the northern most
part of the area and asked that lighting be restricted too .
Mayor DiTullio closed the public hearing .
Motion by Councilmember Langworthy to approve Resolution No. 41-2013, a resolution
adopting the updated Northwest Subarea Plan and , by such adoption, amending the
Wheat Ridge Comprehensive Plan ; seconded by Councilmember DeMott; carried 8-0.
CITY MANAGER'S MATTERS
CITY ATTORNEY'S MATTERS
CITY CLERK'S MATTERS
Clerk Shaver announced that the County will begin mailing out ballots tomorrow. A
ballot box will be available in the lobby of City Hall from BAM to 5PM . Folks can come
in and drop off their ballots if they 'd rather not mail them .
ELECTED OFFICIALS' MATTERS
Tracy Langworthy invited everyone to Meet the Artist at Rickoli Brewery from 5:30-
7PM [this Thursday).
George Pond thanked everyone for coming tonight and said he attended the new Civic
City Council Minutes October 14, 2013
Academy last week. It's a large class of 18 people this year.
Joyce Jay encouraged folks to come to Trunk or Treat on Oct 26th in the Middle
School parking lot.
Davis Reinhart is pleased to see that construction on the Chase Street drainage
project is underway.
Page 8
Joseph DeMott has had requests related to the bike path along Kipling. The Mesa
Verde apartments have no sidewalk at all. He's wonders if Council would be willing to
make it part of the Kipling project? He'll share the emails he's gotten about it with
Council and hopes there's a possibility it can be discussed.
Bud Starker offered his appreciation to Wheat Ridge United Neighborhoods for the
recent election Forum they put on. It was well done and well attended. -He also
thanked the folks who come to these meetings and comment. They may think they are
not heard, but they are. He encouraged them to continue to let their voices be heard.
Mike Stites remarked about all the new restaurants in town. Mama Saninno's at 38th &
Fenton is another new one that's relocated here from Arvada. -Mike's positive thing:
With cold weather coming on , please check to see if someone in your neighborhood
needs a coat --especially the children .
Mayor DiTullio asked Mr. Goff if there was any word on the utility undergrounding for
Kipling. Mr. Goff said things are being delayed because COOT is working on flood
related projects, but there are no problems . They have everything they need from us .
Meeting adjourned at 8:30pm
Janelle Shaver, City Clerk
APPROVED BY CITY COUNCIL ON October 28, 2013 BY A VOTE OF __ to __
Davis Reinhart, Mayor pro tem
The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e.
they contain a record of what was done at the meeting , not what was said by the
members. Recordings and DVD's of the meetings are available for listening or viewing
in the City Clerk's Office, as well as copies of Ordinances and Resolutions .
~ ~ ~ .
... , r C1ty of •
?WheatRi_dge
ITEM NO :~
DATE: October 28 , 2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: RESOLUTION NO. 42-2013 -A RESOLUTION ADOPTING
THE CITY BUDGET AND APPROPRIATING SUMS OF
MONEY TO THE V ARlO US FUNDS AND SPENDING
AGENCIES IN THE AMOUNTS SPECIFIED FOR THE CITY
OF WHEAT RIDGE, COLORADO FOR THE 2014 BUDGET
YEAR
0 PUBLIC HEARING
D BIDS/MOTIONS
i:8J RESOLUTIONS
QUASI-JUDICIAL:
ISSUE:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2ND READING
D YES
Section 10.9 of the Wheat Ridge City Charter requires that the budget be adopted by resolution
on or before the final day (December 15, 2013) established by state statute for the certification of
the next year's tax levy to the county. The proposed 2014 budget includes the following :
• $8.3 million in proposed expenditures directly linked to City Council strategic goals
• Revised proposed General Fund budget in the amount of $27 ,760 ,611 , which includes
reductions in the amount of $113 ,000 and Council additions in the amount of $50,000 for
a surplus of$63 ,000 which has been transferred to the CIP budget for bicycle/pedestrian
improvements along Pierce Street
• Proposed Capital Investment Program (CIP) Fund in the amount of $4 ,186 ,000
• Proposed Special Revenue Funds in the amount of $4,922 ,715
• Proposed budget (all funds) in the amount of$36,869 ,326
Council Action Form
October 2 8 , 2 013
Pa ge 2
PRIOR ACTION:
• July 8 , 2013 -first public meeting to provide opportunity for citizens to comment
on the budget
• August 12 , 2013 -second public meeting to provide opportunity for citizens to
comment on the budget
• September 1 0, 2013 -proposed 2014 Budget distributed to City Council and
made available for public review
• September 16 , 2013 -City Manager presented the proposed budget to City
Council during a Study Session
• October 14, 2013 -as required by Section 10.7 of the Wheat Ridge City Charter a
public hearing was conducted to provide an additional opportunity for citizens to
comment on the proposed budget prior to its adoption. Notification of the public
hearing was made in the Wheat Ridge Transcript.
• The proposed budget was made av ailable for review by the public at the following
locations:
Wheat Ridge City Hall
City Clerk's Office
7500 West 29th Avenue
Wheat Ridge Library
5475 West 32 11d Avenue
The 2014 Proposed Budget is also available for purchase based on the City fee
schedule from the City Clerk 's Office. Additionally, the proposed budget and
PowerPoint presentation from the budget retreat and public hearing were made
available to the public at www.ci.wheatridge.co .us .
FINANCIAL IMPACT:
A total budget of $36 ,869 ,326 IS to be appropriated to the vanous funds m the attached
resolution.
BACKGROUND:
Following the public hearing on the proposed budget , the $63 ,000 surplus created through
budget reductions has been allocated to bike/pedestrian improvements along Pierce Street in the
Capital Investment Program (CIP) budget. No other changes were made to the proposed budget.
At the September 16 , 2013 Budget Retreat, City Council pro v ided staff with consensus to bring
the proposed budget to public hearing and to add the following items to the budget:
Cou ncil A ctio n Form
October 28, 2013
Page3
• Contribution to the Seniors ' Resource Center (SRC) Circulator Bus in the amount of
$30,000
• Contribution to the Jeffco School District Outdoor Lab program in the amount of$10,000
• Contribution to the J effco Action Center Capital Campaign in the amount of $1 0,000
• Decrease the budgeted contribution to the Wheat Ridge Business District (WRBD) from
$90 ,000 to $45 ,000
• Adjust the proposed budget to reflect the removal of one vehicle from the fleet
replacement program in the amount of $48 ,000
• Keep the J effco EDC contribution at its current funding level of $6 ,600
• Council also requested options for funding bicycle improvements along Pierce Street.
Based on staffs initial review , there are a variety of options and costs Council could
consider with regards to bicycle related upgrades to Pierce Street between 48th and 26th.
There are presently shoulder stripes between 26th and 32"d that provide added space for
bicycles. This particular segment could essentially remain as is , or be modified . Based
on some preliminary estimates for the full corridor, options range from installing bike
route signs only which would cost approximately $20 ,000, to installing dedicated bike
lanes at a cost of approximately $125 ,000. The cost of sharrows would be somewhere
within that range of$60,000-$65 ,000 when including the pavement markings, signs,
engineering, construction surveying and traffic control , contingencies , etc.
• Council requested that staff look at the PTO Buy-Back program and how we compare to
other municipal entities. This program will be reviewed in 2014.
• Based on City Council direction , staff did review the 2014 health insurance plan
employee contribution levels for 2014. In order to manage the overall premium increase
of 12 .8 percent, staff is eliminating the Deductible HMO (DHMO) plan for 2014. We
will continue to encourage employees to enroll in the High Deductible Health Plan
(HDHP), which is a cheaper plan for both the City and the employee. The City will
continue seeding the HDHP plan in 2014 by contributing $700 for employee only and
$1 ,000 for employee + 1 and family coverage to the employees' Health Savings Accounts
(HSA). Given current enrollment rates in the DHMO plan and the fact that we exceeded
our enrollment projections for 2013 for the HDHP plan , we believe elimination of the
DHMO plan will allow us to further incentivize employees into the HDHP plan. Given
2014 is year two of offering the HDHP plan , additional education about the lower cost of
the plan and flexible benefits of using the HSA will be communicated to employees .
Additionally, City contribution levels for the HMO plan will be reduced by 5 percent
(for all three tiers but no lower than 75%) as part of managing the overall premium
increase. This approach is a long-term strategy that manages the premium increases as a
result of overall exposure as well as continuing to move the City 's wellness strategy
forward. The emphasis on the City 's wellness program is an important component of
not only managing cost, but more importantly, creating a culture of health and wellness
which aligns with our total compensation and benefits philosophy.
In addition to the Council direction above , a $20 ,000 reduction has been made to the total
amount of WR2020 funding . This reduction includes the following adjustments:
Council Action Form
October 2 8 , 2 013
Page4
• $10,000 reduction for District feasibility study
• $5 ,000 reduction for Live Local events
• $5 ,000 reduction for the East Wheat Ridge Block Program
The 2014 Proposed Budget Message, found on pages I -8 of the budget book , is included
below:
OVERALL SUMMARY
Wheat Ridge's total proposed General Fund operating budget for 2014 is $27 ,760,611 excluding
transfers. The City's total 2014 operating budget represents a 1.0% decrease compared to the
adjusted 2013 Budget. The projected 2014 General Fund ending fund balance is $7 ,956 ,002 . Of
this amount, $4,722,445 , or 17 % of expenditures , is considered the unrestricted fund balance.
The City's financial policies require that the City maintain a minimum unrestricted fund balance
of at least two months or approximately 17 %, as recommended by the Government Finance
Officers Association , of its General Fund operating expenditures.
The total proposed City Budget for 2014 , which includes the General Fund , CIP and Special
Revenue Funds is $36 ,869 ,326. The CIP Budget is proposed at $4 ,186 ,000 and the seven Special
Revenue Funds ' proposed budgets total $4 ,922 ,715.
Sales tax , the City's largest revenue source, is projected to increase in 2013 by 2.3 % compared to
2012 actual revenue, and decrease by 1.6 % compared to 2013 projected revenue. Total General
Fund revenues for 2013 are projected to increase by 3 .5% compared to 2012 actual revenue , and
decrease by 1.4% compared to 2013 projected revenue. Sales tax is expected to increase by 2.0%
in 2014 and total General Fund revenues should experience about a 1. 7% increase.
The estimated 2013 Budget ending fund balance is $9 ,754 ,489 , of which $6 ,470 ,276 , or 24 .5%
of operating expenditures , is considered the unrestricted fund balance. The proposed 2014
Budget ending unrestricted fund balance is projected to decrease to $4 ,722 ,445 , or 17 % of
operating expenditures , to allow for a $1 ,763 ,000 transfer to the CIP Budget and a $100 ,000
transfer to the Capital Equipment Replacement Fund. The fund balance will not be used to
balance the General Fund operating budget in 2014 .
WHEAT RIDGE FIVE-YEAR GOALS
The Mayor, City Council and staff work together annually to develop and update a strategic plan
including a vision, goals and action agenda. Staff used these goals as a guide to develop
strategies and priority projects for the 2014 Budget.
The Mayor and Council identified four key strategic prioritized goals for the next fi v e years:
1. Economically Viable Commercial Areas
2 . Financially Sound City Providing Quality Service
3 . Choice of Desirable Neighborhoods
4 . More Attractive Wheat Ridge
Council Action Form
Octob er 28 , 2013
Page 5
In addition, at the May 2013 retreat, the Mayor and City Council agreed to the following
2013 /2014 Action Agenda:
High Priorities
• Revenue Enhancement
• Ten-Year Infrastructure Plan
• Clear Creek Crossing Development Agreement
• Community I Neighborhood Building
• 38th Avenue Corridor Implementation
Medium Priorities
• Multi-modal Transportation Plan
• Applewood Shopping Center Revitalization
• Targeted commercial/housing incentive policies
• Aging Population Needs Assessment and Plan
• 38th and Wadsworth Redevelopment
• Diverse Housing Plan
The proposed 2014 Budget includes the following expenditures to address the Five-Year Goals
and the 2013 /2014 Action Agenda:
Goal 1: Economically Viable Commercial Areas
• 38th Avenue public events $80,000 (1 05)
• 38th A venue street improvements $25 ,000 (CIP)
• 38th Avenue Corridor marketing map and directory $7,000 (105)
• 38th Avenue Corridor marketing materials/website $35 ,000 (1 05 to WR2020)
• 38th Avenue Corridor banners and lighting program $25 ,000 (105 to WR2020)
• 38th Avenue District Feasibility Study $20 ,000 (105 to WR2020) Reduced by $10,000,
revised total is $10,000.
• 441h A venue Corridor marketing efforts $10 ,000 ( 1 05)
• Citywide public relations and marketing efforts $20,000 (1 05)
• Citywide marketing and positioning tours $15 ,000 ( 105 to WR2020)
• Enhanced Sales Tax Incentive Program (ESTIP) $103 ,000 (1 05)
• Brownfields EPA Grant $289 ,920 (123)-grant funded
• Live Local Events $40,000 (1 05 to WR2020) Reduced by $5,000, revised total is
$35,000.
• Wheat Ridge Business District (WRBD) loan program $90 ,000 (1 05 to WRBD)
Reduced by $45,000, revised total is $45,000.
• Building up Business Loan Program (BUBL) $25 ,000 (1 05 to WR2020)
• Urban renewal funding for Renewal Wheat Ridge (R WR) projects $425 ,0000 ( 105 to
RWR)
Council Action Form
October 28, 2013
Page 6
Goal2: Financially Sound City Providing Quality Service
• Employee Compensation-3% projected Pay-for-Perfonnance $450,000 (61 0)
• Priority Based Budgeting (Year 3) $17,000 (111)
• Paid Time Off (PTO) Cash-Out $50,000 (112)
• Fleet Acquisition and Replacement $425,500 (303) Reduced by $48,000, revised total is
$377,500.
• Preventative street maintenance $1 ,200,000 (CIP Fund)
• Lakewood Crime Lab services $69 ,200 (212)
• Regional Crime Lab $23,460 (212)
• Public Works/Parks Maintenance Facility $250,000 (OS Fund)
• Transfer to Equipment Replacement Fund for future equipment replacement $100,000
(61 0)
• Employee safety and wellness programs $26,300 (112)
• Swimming pool covers to conserve energy and reduce utility expenses $22,000 (623)
• Police Department E-Citations software $53,105 (117)
Goal 3: Choice of Desirable Neighborhoods
• Aging Needs Plan implementation $13 ,000 (Ill)
• East Wheat Ridge Block Improvement Program $20,000 ( 1 05 to WR2020) Reduced by
$5,000, revised total is 15,000.
• East Wheat Ridge Neighborhood Project $8 ,172 (202)-grant funded PO overtime
• Home Investment Loan Program (HIP) $25,000 ( 1 05 to WR2020)
• Completion of District 2 neighborhood park $175,000 (CTF and OS Funds)-partially
grant funded
• Greenbelt trail expansion and repair $4 50 ,000 (OS Fund)
• Greenbelt Trail Master Plan $50 ,000
• Police Department community oriented neighborhood programs $17 ,655 (211)
• Police Department greenbelt patrol $17,280 (211)
• Pierce Street Bicycle Improvements $63,000 (CIP) Added to CIP following public
hearing on the proposed budget
Goal 4: More Attractive Wheat Ridge
• Bus shelter and bench maintenance and cleaning $36,000 (303)
• 38th Avenue annual plantings $5 ,000 (604)
• Kipling Street multi-use path and lighting $2 ,835 ,000 (CIP Fund) -partially grant funded
• Parks maintenance projects $255 ,000 (CTF and OS Funds)
• Large-item pickup program $5 ,000 (303)
• 1.0 FTE Parks Maintenance Worker II $34,441 (603)
• Lead Seasonal Maintenance Workers $20,336 (603)
Additionally, the following budget expenditures, that are not directly related to any one of the
City Council goals but are worthy of noting, are also included in the adopted 2013 Budget:
• Zoppe Family Circus $105,376 (102)
• Outside Agency Requests $10,000 ( 1 02)
Council Action F orm
October 28 , 2013
Pag e 7
• Feed the Future Backpack Program $10,000 (102)
• Biennial Citizen Survey $30,000 (111)
• Victim Outreach $75 ,000-$35,000 increase over 2013 (201)
• Carnation Festival cash contribution $12 ,500 and in-kind assistance $28 ,000 (1 02)
• ADA compliance improvements to picnic shelters $10,000 (605)
• Courtroom security improvements $63 ,000 (CIP Fund)
• Management contingency fund $100,000 (1 06) -consolidation of citywide contingency
funds enabled staff to cut approximately $70,000 from the budget
PRIORITY BASED BUDGETING
In 2013 , the City embarked on year two of the Priority Based Budgeting process. The City
engaged the Center for Priority Based Budgeting in 2012 to facilitate the transition from a more
traditional incremental budgeting process to a priority-driven budgeting process. The Center's
mission is to "lead communities to fiscal health and wellness." Priority Based Budgeting is
another tool that will allow department staff and the City's management team to improve the
programs and services provided by aligning resource allocation with the results the City is
working to achieve.
The primary area that we continue integrate into the budget process is the focus on budget
variances. Budget variances generally occur because certain line-items must be budgeted based
on projected use such as staffing, fuel , and utilities. However, circumstances such as employee
turnover, the weather or the economy dictate what those true expenditures will be on an annual
basis. For the 2014 budget, we made approximately $179,000 in reductions to those line-items
where budget variances generally occur. However, if we experience an unusually bad winter or
fuel prices skyrocket, for example, mid-year supplemental budget appropriations may be
required .
In addition to continuing the variance exercise for development of the 2014 budget, staff added a
contingency reduction exercise. Included in my 106 budget is a management contingency fund
in the amount of $100,000. This is the result of a consolidation of City-wide contingency funds
which enabled staff to cut approximately $70,000 from the proposed budget. In the past
contingency funds have been budgeted for carrying out policy direction by City Council that may
not necessarily be planned for at the time of budget development. An example of this would be
engineering or design work required for a public project. Contingency funds will only be used in
2 014 if necessary. This centralized contingency fund approach has been successfully used by
other agencies using Priority Based Budgeting and we believe it is an important step to continue
integration of a priority-driven budget system .
A s part of the 2014 budget process, staff requested departments to submit any new programs or
services under the Priority Based Budgeting Worksheet. For example, the $10,000 for 441h
A v enue Corridor marketing efforts added to budget 105 was reviewed based on the priority
based budgeting criteria. Based on initial departmental requests , I cut approximately $389,000 in
requests for funding that were not considered critical in meeting the City 's defined results.
Council Action Form
October 2 8, 2013
Page 8
Collectively, the steps taken above in development of the 2014 budget demonstrates the City's
commitment to the priority-driven budgeting process which I believe has enabled staff to look at
the budget data through a different lens.
REVENUES AND EXPENDITURES
The total 2014 Proposed Budget is $36 ,869 ,326 . The Budget is based on projected revenues of
$34 ,336,943. In addition , the begirming fund balance for 2014 is projected at $12 ,303 ,317 which
brings the total available funds to $46 ,640 ,260. This will provide for a projected ending fund
balance of$9,707 ,934 which is a 1.4 % increase compared to the 2013 Budget. Detailed revenue
and expenditure tables are presented in the Revenue and Expenditure Summary section of this
Budget.
GENERAL FUND
General Fund revenue is projected at $27 ,823 ,611 which is a 1.7 % increase compared to 2013
estimated re venues. In addition , the beginning fund balance for 2014 is projected at $9 ,756 ,002
which brings the total available funds for the General Fund to $37 ,579 ,613.
General fund expenditures total $27 ,760 ,611 , excluding transfers . General Fund expenditures
represent a 1.0 % decrease compared to the adjusted 2013 Budget and a 5.2 % increase compared
to the estimated 2013 Budget. This will provide for a projected ending fund balance of
$7 ,956 ,002 of which $4 ,722 ,445 (17 % of operating expenditures) is considered unrestricted .
CAPITAL INVESTMENT PROGRAM FUND
CIP Fund revenue is projected at $4 ,163 ,000 ($1 , 763 ,000 transferred from the General Fund)
which is a 35 % decrease compared to the 2013 estimated revenue of $6 ,380 ,689 . The CIP Fund
received a significant amount of grant revenue in 2013 . In addition , the beginning fund balance
for 2014 is projected at $70 ,517 which brings the total available funds for the CIP Fund to
$4 ,233 ,517.
The proposed 2014 CIP includes the following major projects:
• $2.8 million for Kipling Street Pedestrian improvements-partially grant funded
• $1.2 million for preventative street maintenance projects
• $63 ,000 City Hall Improvements -Courtroom security impro vements
• $63 ,000 Pierce Street Bicycle Improvements Added to CIP following public hearing on
the proposed budget
• $25 ,000 for Public Improvement Projects (Doud Overlook storm water improvements)
CIP expenditures total $4 ,186 ,000 which is a 69% decrease compared to the adjusted 2013
Budget and a 60 % decrease compared to the estimated 2013 Budget. This will provide for a
projected ending fund balance of $47 ,517.
Typically the CIP Budget is funded primarily with General Fund undesignated reserves . The City
Council adopted a General Fund reserve policy in 2011 setting the minimum reserve level at
17 %. In order to maintain this minimwn reserve balance in the General Fund in 2014 and
Council Action Form
October 28 ,2013
Page 9
beyond, the General Fund will no longer be able to fund the CIP Budget after 2014. To continue
funding CIP projects, City Council will need to consider substantial cuts in the City's operating
budget or new revenue sources.
Without additional funding , the proposed CIP Budget for 2015 to 2022 will be limited to the
following projects:
• $740,000 for Tabor Street improvements associated with the Gold Line Ward TOD site in
2015 (1 00% grant funded)
• $1 ,600 ,000 total between 2016 and 2022 for preventative street maintenance
OPEN SPACE FUND
Open Space revenue is projected at $1 ,203 ,750 which is a 3.5% increase compared to the 2013
estimated revenue of $1 ,162,750. In addition, the beginning fund balance for 2014 is projected at
$375 ,867 which brings the total available funds for the Open Space Fund to $1 ,579 ,617.
Open Space projects for 2014 include open space improvements; funding for the construction of
a District II park; parks equipment storage facility; Prospect and Randall Parks improvements;
grant match contribution to the Kipling pedestrian improvements ; Greenbelt Master Plan; and
Greenbelt trail expansion and repair. Funding is also appropriated for five Parks employees.
Open Space expenditures total $1,567,381 which is a 2.7% decrease compared to the adjusted
2013 Budget and a 6.9% decrease compared to the estimated 2013 Budget. This will provide for
a projected ending fund balance of $12,236 .
The future five-year Open Space Budget proposes the continuation of miscellaneous open space
improvements, park maintenance projects , trail replacement and repair, Prospect Park
improvements , public works and parks operations facility ; Anderson Park Master Plan and
building replacement; contribution to the Jefferson County River Corridor Trail project and
funding for five Parks employees.
CONSERVATION TRUST FUND
Conservation Trust revenue is projected at $301 ,000 , which is a 0 .7% decrease compared to the
2013 estimated revenue of$303 ,191. In addition , the beginning fund balance for 2014 is
projected at $265 ,995 which brings the total available funds for the Conservation Trust Fund to
$566 ,995 .
Conservation Trust projects for 2014 include Recreation Center maintenance projects; District II
park site development; Prospect Park playground expansion; park maintenance projects;
resurfacing of tennis/basketball courts; and initial funding for the replacement of the Anderson
Building. Conservation Trust expenditures total $516,527 , which is a 23% decrease compared to
the adjusted 2013 Budget and a 13% increase compared to the estimated 2013 Budget. This will
provide for a projected ending fund balance of $50 ,468.
Council Action Form
October 2 8 , 201 3
Page 10
The future Five-Year Conservation Trust Budget proposes to provide funds for Recreation
Center maintenance needs; Active Adult Center parking lot; Anderson Building replacement;
park maintenance projects; resurfacing ofte1mis/basketball courts; and Boyds Crossing
playground.
RECREATION CENTER OPERATIONS FUND
Recreation Center Operations revenue for 2014 is projected at $2 ,061 ,884, which is a 0.5%
increase compared to the 2013 estimated revenue of $2 ,052 ,345. In addition, the beginning fund
balance for 2014 is projected at $1 ,093 ,715 which brings the total available funds for the
Recreation Center Operations Fund to $3,155 ,599.
Recreation Center expenditures total $2 ,282 ,312 , which is a 4 . 7% decrease compared to the
adjusted 2013 Budget and a 0.6% decrease compared to the estimated 2013 Budget. This will
provide for a projected ending fund balance of $873 ,287.
MISCELLANEOUS SPECIAL REVENUE FUNDS
Several other miscellaneous Special Revenue Funds are also included in this Budget to track
revenues and expenditures that are legally restricted for specific purposes or to simplify the
budgeting process. Those funds include Public Art Fund , Police Investigation , Municipal Court,
Equipment Replacement Fund and Crime Prevention/Code Enforcement Fund. Detailed revenue
and expenditure information for these funds can be found in the Special Revenue Funds and the
Line Item Accounts sections of the Budget.
COMPENSATION, BENEFITS AND STAFFING
Personnel-related expenses account for the largest portion of the City's Budget; therefore,
maintaining this investment is a high priority. In 2013 , the City launched a new Compensation
Plan for full-time/part-time benefited employees that is financially sustainable and is a plan that
will help the City recruit and retain top talent. Additionally, the compensation plan is market-
based and fully aligned with the City 's efforts with the Performance Management Project (PMP)
that has culminated in the full implementation of a pay-for-perfonnance system . The City's pay-
for-perfonnance model is consistent with the culture and commitment to A.C .T.I.O.N!-the
City 's core values. It is important for the City to reward employees who exemplify these core
values and who help achieve the City's strategic results.
The new Compensation Plan consists of two sub plans 1) a Pay-for-Perfom1ance open range
plan, which includes civilian and police sergeants and higher ranks, and 2) a Swom Step plan ,
which includes Police Officer I and II positions. Employees will be eligible for a performance
increase on January 1, 2014 based on how they meet the core values and competencies of the
new PMP system.
The pay-for-performance budget is determined on an annual basis according to what other
comparable organizations are providing and what the City can afford for that fiscal year. For
2014 , the projected average increase to compensation is 3%. The proposed 2014 budget includes
$450 ,000 in the Central Charges budget to fund both sub plans.
Council Action Form
October 28, 2013
Page 11
The City continues to provide a competitive benefit package to employees to include medical,
dental, life and disability benefits. Staff works closely with the City's benefit broker, IMA,
throughout the year to ensure that the City is making strides to control benefit costs while
providing a competitive benefit package to its employees which is part of the City's total
compensation approach to pay. The City currently provides Kaiser Permanente for employee
medical benefits. Medical premiums will increase by 10 percent for 2014. Approximately 2
percent of this amount is the result of the fees associated with implementation of Health Care
Reform. There are several key factors that play a role in calculating the City's health care
premium renewal. Unfortunately, the City's exposure contributed to the increased renewal. The
City will be continuing to encourage enrollment and active participation in the City's Wellness
program. There is no increase to dental premium. Life and short-term disability premiums will
also remain constant.
In 2014, the City will continue to offer the High Deductible Health Plan (HDHP). This plan was
added in 2013 and is a consumer model ofhealth care paired with a Health Savings Account
(HSA). In addition, the City will continue to offer the traditional HMO plan. The premiums for
both the employee and the City are lower for a HDHP but the out-of-pocket costs to the
employee are higher. The goal of the consumer driven HDHP is to encourage employees to
manage costs through effective use of health care. Finally, the Deductible HMO (DHMO) will be
eliminated in 2014 to further encourage employees to enroll in the HDHP.
The 2014 staffing level will increase by a net of 1.25 FTE's for a total of227.265 FTE's in all
funds. Staffing levels continue to remain well below the 233.755 FTE's authorized in 2002
before the budget reduction program and elimination of positions in 2003 and 2004.
New Positions:
0.25 FfE Payroll Technician -Administrative Services
-This is an increase in the current 0. 75 FTE Payroll Technician to a full-time 1.0 FTE. Duties
have increased over the past 5 years as a result of increased payroll workload and a significant
increase in the volume for code enforcement billing.
1.0 FfE Combination Inspector-Community Development
-This position is proposed to be tempora~y based on projected increases in building activity in
the City. It's anticipated the position may be required for up to 2 years based on future
development activity.
1.0 FfE Parks Maintenance Worker II -Parks and Recreation
-Discovery Park and the proposed new park in District II will increase park maintenance
responsibilities to a level requiring an additional Parks Maintenance Worker 11. This position
will also allow more flexibility in the Parks maintenance crews to address flower beds and other
landscaped areas on City property.
Eliminated Positions:
1.0 FfE Pool Manager -Recreation Center
-Operational efficiencies have allowed for the elimination of this position.
Council Action Form
October 28, 2013
Page 12
RECOMMENDATIONS:
Adopt the 2014 Budget as proposed.
RECOMMENDED MOTION:
"I move to approve Resolution No. 42-2013 , a resolution adopting the City Budget and
appropriating sums of money to the various funds and spending agencies in the amounts
specified for the City of Wheat Ridge, Colorado for the 2014 Budget Year."
Or,
"I move to postpone indefinitely Resolution No. 42-2013 , a resolution adopting the City Budget
and appropriating sums of money to the various funds and spending agencies in the amounts
specified for the City of Wheat Ridge , Colorado for the 2014 Budget Year for the following
reason( s) "
REPORT PREPARED/REVIEWED BY:
Heather Geyer, Administrative Services Director
Patrick Goff, City Manager
ATTACHMENTS:
1. Resolution No. 42-2013
2. Revised 2014 Proposed Revenues & Expenditures Summary
3 . Revised 2014 Proposed Capital Investment Program (CIP) budget
TITLE:
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 42
Series of 2013
A RESOLUTION ADOPTING THE CITY BUDGET AND
APPROPRIATING SUMS OF MONEY TO THE VARIOUS
FUNDS AND SPENDING AGENCIES FOR THE CITY OF
WHEAT RIDGE, COLORADO, FOR THE 2014 BUDGET
YEAR
WHEREAS, the City of Wheat Ridge annual budget for the fiscal year 2014 has
been established and public hearings and meetings have been held after duly published
public notices; and
WHEREAS, the budget provides for the combination of revenues and excess
fund balance reserves equal to or greater than the total proposed expenditures as set
forth in said budget in the total amount of $36,869,326 which includes the following
funds:
1. Fund 01 -General Fund $29,623,611
2. Fund 12 -Public Art Fund $0
3. Fund 17 -Police Investigation Fund $6,500
4. Fund 30-Capital Investment Fund $4,186,000
5. Fund 32 -Open Space Fund $ 1,567,381
6. Fund 33 -Municipal Court Fund $ 70,000
7. Fund 54 -Conservation Trust Fund $ 516,527
8. Fund 57 -Equipment Replacement Fund $ 100,000
9 . Fund 63 -Crime Prevention Fund $379,995
10. Fund 64-Recreation Center Operation Fund ~ 212821312
Total: $38,732,326
Less Transfers: ($ 118631000)
Total Expenditures: $36,869,326
Attachment 1
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado , that the City of Wheat Ridge Total Budget as stated in the
Resolution be hereby approved, adopted, and appropriated for the entire fiscal period
beginning January 1, 2014 and ending December 31, 2014.
DONE AND RESOLVED THIS ___ day of _____ , 2013.
Jerry DiTullio, Mayor
ATTEST:
Janelle Shaver, City Clerk
Operating Funds
General $9 ,756,002 + $27 ,823 ,611 $37 ,579 ,613 -$29 ,623 ,611 $7 ,956 ,002
Unrestricted Fund Balance $4,722,445
17.0%
Capita l Funds
Specia l Revenue Funds
Public Art Fund $37,081 + $24 ,108 $61 ,189 $0 $61 ,189
Police Investigation $36 ,326 + $40 $36 ,366 $6 ,500 $29 ,866
Open Space $375 ,867 + $1 ,203 ,750 $1 ,579 ,617 $1 ,567 ,381 $12 ,236
Municipal Court $56 ,076 + $28 ,050 $84 ,126 $70 ,000 $14 ,126
Conservation Trust $265 ,995 + $301 ,000 $566 ,995 $516 ,527 $50 ,468
Equipment Replacement $370 ,817 + $200 ,500 $571 ,317 $100 ,000 $471 ,317
Crime Prevention/Code
Enforcement Fund $240 ,921 + $571 ,921 $379 ,995 $191 ,926
Total Operating Funds $9 ,756 ,002 + $27 ,823 ,611 $37 ,579 ,613 $29,623 ,611 $7 .956 ,002
Total Capital Funds $70 ,517 + $4 ,163 ,000 $4 ,233,517 $4 ,186 ,000 $47 ,517
Total Special Revenue Funds $2 ,476,798 + $4 ,150 ,332 $4 ,922 ,715 $1 ,704 ,415
Attachment 2
General Fund Revenues
SALES TA X ES
Sales Tax
Sales Tax Audit Revenue
ESTIP
URA-Wheat Ridge Cyclery
URA-Town Center
OT HE R TAXES
Real Property Tax
Liquor Occupational Tax
Auto Ownership Tax
Xcel Franchise Tax
Telephone Occupation Tax
Lodgers Tax
Admissions Amusement Tax
$14 ,865,412
$148,134
$0
$59,560
$407 ,072
$731 ,234
$60,992
$52 ,580
$1 ,205,998
$328 ,354
$492,452
$42,725
.. ~
ity or
?W lieatR!eg
$15 ,450,000
$250 ,000
$0
$52 ,000
$765 ,000
$55 ,000
$53 ,000
$1 ,250,000
$325,000
$453 ,000
$43,000
$15,200,000
$250,000
$0
$12 ,266
$415,000
$730 ,000
$59 ,000
$53 ,000
$1 ,325 ,000
$385 ,000
$500 ,000
$38,000
$15 ,500 ,000
$250 ,000
$103 ,000
$0
$750 ,000
$60 ,000
$53 ,000
$1 ,335 ,000
$385 ,000
$500 ,000
$40,000
I 1 \. ~ -\ ' r 1 -~~ f I
US E TAXES
Use Tax-Retail/Professional
Use Tax-Building
Use Tax-Auto
$877 ,020
$515 ,750
$1,204,859
$1 ,000 ,000
$675,000
$1,200,000
$600 ,000
$775 ,000
$1,300 ,000
$682 ,000
$675 ,000
$1 ,300,000
I I -,' •• ~~ •/ ' ----, ---•·•.~r'f,l f ~~ 'f 't --..·~~, _,. •
LICENSE
Amusement Machine License
Arborist License
Contractors License
Liquor License Fee
Building Permits
Street Cut Permits
Cable TV Permits
Elevator Inspection Fees
Pawn Shop License Fees
Business License Fees
$7 ,980
$1 ,760
$112 ,548
$13 ,779
$346 ,759
$81 ,201
$360 ,258
$24 ,570
$10 ,000
$73 ,251
$8 ,500
$1 ,800
$90 ,000
$10 ,000
$400 ,000
$70 ,000
$350 ,000
$25 ,000
$10 ,000
$74.429
$7 ,500
$1 ,760
$88,000
$12 ,000
$649,000
$60 ,000
$365,000
$25 ,410
$10 ,000
$79 ,000
$7 ,500
$1 ,760
$100 ,000
$12 ,500
$511 ,000
$75 ,000
$365 ,000
$25 ,410
$10 ,000
$79 ,000
.. ~
?w~~t~
INTERGOVERNMENTAL
Cigarette Tax $93 ,532 $90 ,000 $86 ,000 $85 ,000
County Road and Bridge $336,754 $300 ,000 $275 ,000 $275 ,000
Arvada Ridge Redevelopment $100,000 $100 ,000 $100 ,000 $100 ,000
Highway Users Tax $991,492 $988 ,346 $960 ,000 $975 ,000
Motor Vehicle Registration $111 ,125 $115 ,000 $111 ,000 $111 ,000
Wheat Ridge Fire Radio $32 ,561 $34 ,000 $34 ,000 $35 ,000
E911 Reimbursements $121 ,696 $35 ,000 $46 ,000 $50 ,000
EPA Brownfields Grant $0 $350 ,000 $100 ,000 $250,000
Police-CATPA Auto Theft Grant $79,646 $51 ,131 $51 ,000 $51 ,095
Police -Seat Belt Safety Grant $2 ,362 $2 ,500 $2 ,500 $2 ,500
Police -Drug Overtime Grant $26,400 $7 ,500 $7 ,500 $7 ,500
Police -COPS Grant $123 ,971 $128 ,137 $128 ,000 $132 ,000
Police -Bryne Grant $60 ,594 $35 ,580 $42,831 $8 ,172
Police -Child Safety Grant $0 $5 ,000 $5 ,000 $5 ,000
Police -Ballistic Vest Grant $5,119 $5,200 $5 ,000 $6 ,000
Police -LEAP Energy Grant $62 ,830 $0 $0 $0
Police -LEAF Grant $5 ,664 $5 ,000 $5 ,000 $5 ,000
Scientific & Cultural Grant $2,400 $2,400 $2 ,017 $0
Police-Checkpoint Colorado $5 ,105 $0 $0 $0
Police-HVIDE $10,460 $12 ,000 $12 ,000 $12 ,000
CDBG Grant $12 ,892 $0 $0 $0
JCHD Count
SERVICES
Zoning Applications $28 ,918 $37,400 $46 ,384 $42,400
Planning Reimbursement Fees $2 ,132 $4 ,000 $5 ,820 $4 ,000
Engineering Fees $8 ,764 $4 ,000 $6 ,500 $7 ,500
Misc. Zoning Fees $1 ,027 $1 ,000 $665 $1 ,000
Plan Review Fees $111 ,136 $120 ,000 $354 ,700 $266 ,500
Pavilion/Park Rental Revenue $26 ,711 $27 ,500 $29 ,000 $26 ,000
Athlet ics Revenue $121 ,440 $144 ,650 $121 ,088 $131 ,036
Active Adult Center Revenue $186,826 $210 ,590 $191 ,729 $192 ,250
Parks Historic Facilities $23,112 $24 ,000 $23 ,678 $24 ,000
Gen . Prog . Revenue $175 ,930 $177 ,352 $181 ,000 $178 ,445
Anderson Building Revenue $8 ,715 $10 ,000 $9 ,000 $9 ,000
Outdoor Swimming Fees $165 ,181 $165 ,751 $150 ,000 $165 ,000
Police Report Fees $11 ,945 $11 ,000 $11 ,000 $11 ,000
Pawn Shop Ticket Fees $24 ,852 $22 ,000 $24 ,800 $25 ,000
Sex Offender Registration $6 ,725 $7 ,000 $7 ,000 $7 ,000
Police Drug Destruction Fees $560 $400 $400 $400
Police Fees $3 ,460 $4 ,500 $4 ,100 $4 ,000
PoliceD Reimbursement
FINES & FORFEITURES
Municipal Court Fines $125 ,759 $135 ,000 $115 ,000 $120 ,000
Nuisance Violations Fees $49 ,613 $52 ,000 $58 ,800 $58 ,800
Handicap Parking Fees $300 $800 $1 ,000 $1 ,500
Traffic $434 ,548 $510 ,000 $400 ,000 $490 ,000
General $83 ,376 $85 ,000 $65 ,000 $80 ,000
Other $15 ,507 $19 ,000 $15 ,000 $18 ,000
Parking
No Proof of Insurance
INTEREST
Interest Earni
OTHER
Cable Peg Fees
Passport Processing Fee
Zoppe Family Circus
Miscellaneous Income
Iii
$43 ,569
$6 ,050
$57 ,857
$378 .122
.. ~ . .,.
·r~ }iity or D ;r:J~ _)Y' W cat~~
$44 ,200
$5 ,000
$60 ,000
$372 .883
$44 ,200
$6 ,000
$60 ,000
$400 .000
$44 ,200
$5 ,500
$60 ,000
$370 .643
General Fund Expenditures
Legislative
Legislative Services
City Manager
City Attorney
City Treasurer
Municipal Court
Administrative Services
Administration
Finance
Human Resources
Sales Tax
Purchasing and Contracting
Information Technology
Community Development
Administration
Planning
Building
Police
Administration
Grants
Community Services Team
$249 ,102
$191,870
$215,709
$305 ,145
~123,827 .......
$747 ,043
$328 ,050
$263 ,933
~~ .. .,
:~ W~hlilt vy of • at~
$449 .811
$252 ,672 $220,822 $291 ,143
$262.000
$132.070 $133,982
$413 ,951 $412 ,874
$248 ,946 $248 ,176
$567 ,712 $527 ,268
$223 ,356 $223 ,352
$103 ,187 $100 ,898
$217 ,941 $202 ,951
$224,416 $220 ,080
$348 ,061
~465,734
• •• 152
$730 ,068 $723 ,199 $796 ,446
$279 ,422 $278 ,525 $245 ,026
$261 ,189 $258 ,973 $282 ,520
Communications Center
Crime Prevention Team $294 ,894 $304 ,224 $300 ,177
Records Team $229 ,389 $226 ,471 $222 ,251 $237 ,631
Training and Public Information $199 ,153 $281 ,384 $254 ,104 $235 ,598
Patrol $3 ,702 ,596 $3 ,892 ,002 $3 ,874 ,590 $3 ,999 ,966
Investigations Bureau $1 ,725 ,947 $1 ,842 ,550 $1 ,730 ,009 $1 ,788 ,721
Crime & Traffic Team $310 ,596 $407 ,263 $277,445 $348 ,001
Emergency Operations $9.797 ~10,945 $9,845 lQ
Total $8,519,445 $9,044,285 $8,683,481 $9,049,574
Public Works
Administrat ion $155 ,886 $157 ,966 $134 ,015 $142 ,836
Engineering $1 ,053 ,905 $1 ,008 ,791 $1 ,008 ,791 $970 ,740
Operations ~2,617,304 ~3,233,650 ~3,038,150 ~2,860,540
otal $3,827,095 $4,400,407 $4,180,958 $3,974,116
Parks and Recreation
Administration $229 ,784 $227 ,847 $214 ,865 $208 ,242
Recreation $185 ,548 $233 ,173 $208 ,015 $199 ,326
Parks Maintenance $1 ,303 ,126 $1 ,347 ,678 $1 ,316 ,856 $1 ,342 ,249
Forestry $296 ,767 $370 ,749 $351 ,520 $378 ,500
Natural Resources $232 ,647 $301 ,726 $282 ,862 $274 ,248
Anderson Building $49 ,711 $79 ,498 $57 ,535 $63 ,321
Athletics $177 ,595 $189 ,841 $185 ,086 $198 ,807
General Programs $236 ,989 $256 ,251 $250 ,750 $268 ,442
Outdoor Pool $193 ,792 $262 ,836 $250 ,726 $240 ,673
Active Adult Center $459 ,966 $558 ,373 $479 ,820 $514 ,614
Historic Buildings $70 ,347 $66 ,160 $61 ,642 $49 ,384
Facility Maintenance ~478,058 ~472,896 ~455,796 ~478,647
:Total $3,914,330 $4,317,028 $4,115,473 $4,216,453
Total General Fund $25,309,233 $28,078,330 $26,377,573 $27 '710,611
Transfers $2,100,000 $960,000 $980,000 $1,883,000
Total With Transfers $27,409,233 $29,038,330 $27,337,573 $21,623,611
2014 10-yr CIP budget
REVENUES
2012 201 3 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
ACTUAL ADJUSTED ESTIMAT ED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
30-580-00-589 Beginning Fund Balance $4 ,663,937 $4 ,172,433 $4 ,172,433 $70,517 $47 ,517 $249,517 $54,517 $264 ,5 17 $479,5 17 $99,517 $324,517 $549,517
30-500-00-508 Lodger's Ta x $1 96 ,981 $180,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200 ,000 $200,000 $200,000 $200,000 $200,000
30-520-1 1-539 Grant -RTD Gold Line Station $0 $0 $0 $0 $740,000 $0 $0 $0 $0 $0 $0 $0
30-520-00-539 Grant-Wadsworth Trail $323,448 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-520-09-539 Grant -Wadsworth PEL $0 $636,000 $636 ,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-520-1 0-539 COOT Grant-Bus Benches $168,380 $200 ,000 $167 ,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-520-06-539 Grant -32nd and Youngfield $1 '178 $2 ,924,000 $2,924,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-520-08-539 Grant-Kipling Trail $64 ,026 $2,473,000 $274,000 $2,199,000 $0 $0 $0 $0 $0 $0 $0 $0
30-550-00-551 Public Improvement Fee $7,500 $0 $4,477 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-580-00-581 Interest $45,015 $100,000 $40,000 $1 ,000 $2 ,000 $5,000 $10,000 $15,000 $20,000 $25,000 $25,000 $25,000
30-580-00-588 Misc . Revenue $19 ,180 $2,264 ,000 $1 ,275,212 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-590-00-591 Transfer from General Fund $2,000,000 $860 ,000 $860,000 $1 ,763,000 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL REVENUE $2,825,707 $9,637,000 $6,380,689 $4,163,000 $942,000 $205,000 $210,000 $215,000 $220,000 $225,000 $225,000 $225,000
TOTAL AVAILABLE FUNDS $7,489,644 $13,809,433 $10,553,122 $4,233,517 $989,517 $454,517 $264,517 $479,517 $699,517 $324,517 $549,517 $774,517
EXPENDITURES
2012 2013 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
ACTUAL ADJUSTED ESTIMATED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSE D PROPOSED PROPOSED
DPW DRAINAGE
30-302-800-833 Misc . Drainage Improvements Projects $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-302-800-834 Arvada Channel Improvements $700,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-302-800-835 29th Ave Drainage Improvements $0 $850,000 $850 ,000 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL DRA INA GE $700,000 $850,000 $850,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
DPWSTREETS
30-303-800-840 Minor Street Improvements Projects $206,350 $250,000 $167 ,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-303-800-841 32nd & Youngfield imp rovements $6,695 $5,487,777 $5,517,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-303-800-842 Kipling pedestrian improvements $50 ,658 $3,039,445 $405,533 $2,835,000 $0 $0 $0 $0 $0 $0 $0 $0
30-303-800-844 Wadsworth bike/ped trail $55,938 $48,863 $48,863 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-303-800-848 Bike/Pedestrian Master Plan $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-303-800-851 Public Improvement Projects , Dev. Related $26,565 $198,192 $98,000 $25,000 $0 $0 $0 $0 $0 $0 $0 $0
30-303-800-852 Bike/Pedestrian Improvements $0 $0 $0 $63,000 $0 $0 $0 $0 $0 $0 $0 $0
30-303-800-860 Gold Line station street project $0 $0 $0 $0 $740,000 $0 $0 $0 $0 $0 $0 $0
30-303-800-864 Street Lights, Installation of A pproved Lights $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-303-800-884 Preventative Maintenance Projects $1 ,861 ,492 $1 ,626 ,016 $1 ,580 ,000 $1 ,200,000 $0 $400,000 $0 $0 $600,000 $0 $0 $600 ,000
30-303-800-854 Wadsworth P EL $0 $1 ,200,000 $1 ,200,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-303-800-892 38th Ave Revitalization $269,376 $177 ,225 $177,225 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL STREETS $2,477,074 $12,027,519 $9,193,621 $4,123,000 $740,000 $400,000 $0 $0 $600,000 $0 $0 $600,000
DPWTRAFFIC
30-304-800-843 Traffic S ig nal Improvement Project $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-304-800-844 Neigh bo rhood Traffic Management Projects $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL TRA FFIC $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
DPW FACILITIES
30-305-800-811 New Shop Funding $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL DPW FA CILITIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
PARKS & RECREATION CAPITAL PROJECTS
30-603-800-864 Parking Lots and Drives Improvements $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PARKS & R ECREA TI ON $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
ECONOMIC DEVELOPMENT
30-610-700-725 Conditions Surveys -URA $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-610-700-724 Gateway S ignage Program $0 $100,000 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTA L ECONOMIC DE VEL OPMENT $0 $100,000 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
MUNICIPAL CAPITAL PROJECTS I ~
30-61 0-800-801 Land Acquisition $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-61 0-800-811 City Hall Improvements/Maintenance $0 $313,984 $313,984 $63,000 $0 $0 $0 $0 $0 $0 $0 $0
30-61 0-800-814 Emergency Warning System $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-61 0-800-8 72 A erial Photography/GIS Updates $41 ,618 $25,000 $25,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-61 0-800-87 4 Police radio repeater site $0 $150,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
30-610-800-873 PO Evidence C limate Control $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL MUNICIPA L $41 ,618 $488,984 $338,984 $63,000 $0 $0 $0 $0 $0 $0 $0 $0
UTILITY UNDERGROUNDING EXPENDITURES
30-306-800-802 Easements and ROW $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL UNDERGROUNDIN G $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Transfers
30-902-890-891 General Fund $98,520 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TO TA L TRANSFER S $98,520 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL EXPENDITURES $3,317,212 $13,466,503 $10,482,605 $4,186,000 $740,000 $400,000 $0 $0 $600,000 $0 $0 $800,000
ENDING FUND BALANCE $4,172,433 $342,930 $70,51 7 $47,517 $249,517 $54,517 $264,517 $479,517 $99,517 $324,517 $549,5 17 $174,517
Attachment 3 188
... ~A~
... J ~ City of
JP'"Wheat Rgge
ITEM NO:~
DATE: October 28 , 2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: RESOLUTION NO. 43-2013 -A RESOLUTION LEVYING
GENERAL PROPERTY TAXES FOR THE YEAR 2013, TO
HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
CITY OF WHEAT RIDGE, COLORADO FOR THE 2014
BUDGET YEAR
D PUBLIC HEARING
D BIDS/MOTIONS
C8) RESOLUTIONS
QUASI-JUDICIAL:
ISSUE:
0 ORDINANCES FOR I ST READING
0 ORDINANCES FOR 2 ND READING
D YES
Levying property taxes for the 2013 fiscal year
PRIOR ACTION:
None
FINANCIAL IMPACT:
The City's mill levy will be set at 1.830, raising $751 ,889 in property tax revenue.
BACKGROUND:
Section 39-5-128 ofthe Colorado Revised Statutes (C.R.S .) requires the Jefferson County
Assessor to certify to the City the total valuation for assessment of all taxable property located
within the territorial limits of the City of Wheat Ridge. The total net assessed valuation for the
City for the year of2013 is $410,868 ,188 which is an increase of$5 ,112 ,774 compared to the
year of2012. The City is also required by this same section of the C.R.S. to officially certify the
property tax mill levy to the Jefferson County Board of County Commissioners by December 15 ,
2013. The City 's property tax mill levy will remain at 1.830 mills for the 2014 budget,
potentially raising $751 ,889 in property tax revenue , an increase of $9 ,357 compared to 2012.
Council Acti on Fonn
October 28 , 2 01 3
Page 2
Section 20 of Article X of the Constitution of Colorado, the Taxpayers Bill of Rights (TABOR),
restricts increases in property tax revenue to inflation plus local growth (defined as the
percentage change in actual value of real property from construction of taxable real property
improvements). Wheat Ridge voters exempted the City from this TABOR revenue limitation at
the November 2006 election. However, TABOR still restricts the City from raising the property
tax mill levy without voter approval unless the mill levy was temporarily reduced in a previous
year.
RECOMMENDATIONS:
Set the mill levy at 1.830.
RECOMMENDED MOTION:
"I move to approve Resolution No. 43-2013 , a resolution levying a mill levy of 1.830 on general
propet1y taxes for the year 2013 , to help defray the costs of government for the City of Wheat
Ridge , Colorado for the 2014 budget year."
Or,
"I move to table indefinitely Resolution No. 43-2013 , a resolution levying a mill levy of 1.830
on general property taxes for the year 2013 , to help defray the costs of government for the City
of Wheat Ridge , Colorado for the 2014 budget year for the following reason(s) "
REPORT PREPARED/REVIEWED BY:
Heather Geyer, Administrative Services Director
Patrick Goff, City Manager
ATTACHMENTS:
1. Resolution No . 43-2013
2. 2013 Certification ofValue from Jefferson County
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 43
Series of 2013
TITLE: A RESOLUTION LEVYING GENERAL PROPERTY TAXES
FOR THE YEAR OF 2013, TO HELP DEFRAY THE COSTS
OF GOVERNMENT FOR THE CITY OF WHEAT RIDGE,
COLORADO FOR THE 2014 BUDGET YEAR .
WHEREAS, the City Council of the City of Wheat Ridge adopted the 2014 annual
budget on October 28, 2013 in accordance with the Local Government Budget Law,
and;
WHEREAS, the amount of money necessary to balance the budget for general
operating purposes from real property tax revenue is $751,889, and;
WHEREAS, the Local Government Budget Law requires certification of the
annual property tax mill levy by December 15, 2013, and;
WHEREAS, the total net assessed valuation of all taxable property subject to
taxation for the year of 2013 is $410,868,188 and;
WHEREAS, the City for the fiscal year 2013 has determined to levy 1.830 mills
on all taxable property within the City;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WHEAT RIDGE:
A. That for the purpose of meeting all general operating expenses of the City
of Wheat Ridge during the 2014 budget year, there is hereby levied a tax
of 1 .830 mills placed upon each dollar of the total valuation of all taxable
property within the City of Wheat Ridge for the year 2013.
B. That the Mayor of the City of Wheat Ridge is hereby authorized and
directed to immediately certify to the County Commissioners of Jefferson
County, Colorado the mill levy for the City of Wheat Ridge as herein above
determined and set.
DONE AND RESOLVED THIS __ day of _____ , 2013.
Jerry DiTullio, Mayor
ATTEST:
Janelle Shaver, City Clerk
Attachment 1
OFFICE OF COUNTY ASSESSOR
100 JEFFERSON COUNTY PARKWAY
GOLDEN , CO 80419-2500
JIM EVERSON
WHEAT RIOOE -3110
t CITY OF WHEAT RIOOE
7500 W 29TH AVE
WHEAT RIOOE, CO 80215
SUBJECT: 2013 Certification of Value
Assesso r
August 22, 2013
The total ASSESSED valuation for your authority for the year 2013 i s $ 410,993,209 .
TIF District (Urban Renewal) Increment: $ 125,021
current year net assessed valuation: $ 410,868,188
Last year your gross assessed value was: $ 405,187,273
New construction assessed value: $ 1,896,730
Increased production of producing Mine*: $ 0
Annexation/Inclusion assessed value: $ 0
Previously exempt federal property*: $ 0
Exclusion assessed value: $ 0
The law (39-10 -114(B)C.R.S .l973, as· amended) requires that we report t o you the
amount of abatements and refunds granted during the past year . Pursuant to 29 -1
-301, we are also reporting revenue received from property previously omitted
from the tax roll. These amounts, for the one year period preceding September 1,
2013, are as follows:
Abatements & Refunds:
Revenue from Omitted Property:
$
$
7,867
166
* J urisdiction must submit a certification to the Division of Local Go vernme nt
in order for the value to be counted as growth.
http ://assesso r.jeffco .us
Attachment 2
WHEAT RIDGE -3110
LOCAL GROWTH
Amendment 1 requires that you consider "local growth" in calculating your revenue
limitation . Pursuant to Division of Property Taxation Guidelines, the following
are the relevant ACTUAL value figures for your authority:
The actual value of all taxable real property plus the actual value of religi ous ,
private schools, and charitable real property:
$ 3,227,710,596
The actual value of newly constructed taxable real property improvements:
$ 12 1 414 1 714
The actual value of real property annexed to or included in the authority:
$ 0
The actual value of real property that changed from exempt to taxable:
$ 1,954,353
The actual value of omitted real property:
$ 0
The actual value of new oil, gas, or mining production:
$ 0
The actual value of demolished taxable real property:
$ 521,700
The actual value of excluded real property:
$ 0
The actual value of real property that changed from taxable to exempt:
$ 97,350
Your local growth calculation within Jefferson County is:
.0043
~ \ ~ .
.. C1ty of
?WheatR.i9ge
ITEM NO:~
DATE: October 28 , 2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: RESOLUTION NO. 44-2013 - A RESOLUTION APPROVING
THE MEMORANDUM OF UNDERSTANDING BETWEEN
JEFFERSON COUNTY SHERIFF'S OFFICE AND THE
CITIES OF ARVADA, GOLDEN, LAKEWOOD,
WESTMINSTER, AND WHEAT RIDGE TO SHARE
CRIMINAL INTELLIGENCE INFORMATION USING THE
CRIMENTEL SHARED DATABASE
D PUBLIC HEARING
D BIDS /MOTIONS
[gj RESOLUTIONS
QUASI-JUDICIAL:
ISSUE:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2ND READING
D YES
Criminal enterprises do not recognize jurisdictional lines. As criminal investigators work with
their colleagues in other jurisdictions, intelligence officers must also have a way to store and
share infonnation. CrimeN tel is a database that is useful for each jurisdiction to enter, store and
share criminal intelligence information that complies with federal guidelines. A shared database
allows for more comprehensive information at a cost lower than a standalone database for each
city.
PRIOR ACTION:
In the past, the West Metro Drug Task Force administered the criminal intelligence database for
the participating jurisdictions, which included all those entering into this Memorandum of
Understanding (MOU). The City of Lakewood has agreed to house and administer the
CrimeNtel database going forward.
CAF -Memorandum Approving the MOU Regarding CrimeNtel
October 28 , 2013
Page 2
FINANCIAL IMPACT:
The initial startup cost for Wheat Ridge is $3 ,377.50 and the annual operating cost will be
$832 .17.
BACKGROUND:
The Wheat Ridge Police Department (WRPD) received a grant in 2011 to create a Vice/Intel
detective position within the department's Investigations Bureau. Since that time, investigations
regarding prostitution and human trafficking have been initiated. Additionally, infonnation
regarding subversive groups and individuals who pose a criminal threat to citizens and their
property has been shared with WRPD employees , as well as PD employees from other
jurisdictions. A criminal intelligence database that complies with federal regulations regarding
the storing, viewing and purging of criminal intelligence information will enhance the ability of
detectives within the Police Department to share and receive criminal intelligence information
with neighboring jurisdictions.
RECOMMENDATIONS:
It is recommended that the City Council enter into an MOU with the cities of Lakewood , Arvada ,
Westminster and Golden , along with Jefferson County, to share criminal intelligence information
through the CrimeNtel database
RECOMMENDED MOTION:
"I move to approve Resolution No. 44-2013 , a re solution appro ving the MOU with Jefferson
County Sheriffs Office, and the cities of Arvada, Golden , Lakewood , Westminster and Wheat
Ridge to share criminal intelligence information through the CrimeNtel database."
Or,
"1 move to postpone indefinitely Resolution No. 44-2013 -a resolution approving the MOU
with Jefferson County Sheriffs Office, and the cities of Arvada, Golden, Lakewood ,
Westminster and Wheat Ridge to share criminal intelligence information through the CrimeNtel
database for the following reason(s) "
REPORT PREPARED/REVIEWED BY:
Dave Pickett, Commander
Joe Cassa, Division Chief
Dan Brennan, Chief of Police
Patrick Goff, City Manager
ATTACHMENTS:
1. Resolution No. 44-2013
2. CrimeNtel Memorandum ofUnderstanding
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 44
Series of 2013
TITLE: A RESOLUTION APPROVING THE MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN JEFFERSON COUNTY
SHERIFF'S OFFICE AND THE CITIES OF ARVADA, GOLDEN,
LAKEWOOD, WESTMINSTER, AND WHEAT RIDGE TO SHARE
CRIMINAL INTELLIGENCE INFORMATION THROUGH THE
CRIMENTEL SHARED DATABASE
WHEREAS, the City of Wheat Ridge, Colorado (the "City), acting through its City
Council ("Council"), is a home rule municipality with statutory and constitutional authority
to enact ordinances and enter into agreements for the protection of the public health,
safety and welfare; and
WHEREAS, pursuant to C.R.S. § 29-1-203, the City, Jefferson County (the
"County"), and the cities of Arvada, Golden, Westminster and Lakewood are authorized
to enter into cooperative agreements with other governmental entities to provide any
function, service or facility each is authorized to undertake; and
WHEREAS, the City, the County and each of the aforementioned cities are
authorized to perform law enforcement functions; and
WHEREAS, the Lakewood Police Department is establishing a central,
computerized, countywide criminal intelligence information system for the purpose of
assisting area law enforcement agencies in the investigation and prosecution of
multijurisdictional criminal activities and enterprises; and
WHEREAS, the Council finds that the City's use of such a shared criminal
intelligence information system will aid the City's law enforcement efforts by providing
timely information to officers concerning people involved in criminally oriented activities;
and
WHEREAS, the Council finds that timely access to such information could result
in more efficient and coordinated law enforcement within the City and the area; and
WHEREAS, the Council therefore determines that entering into a memorandum
of understanding with the County and with other area municipalities concerning the
maintenance and use of the countywide criminal intelligence information system
established by the Lakewood Police Department would promote and protect the public
health, safety and welfare of the citizens of Wheat Ridge; and
WHEREAS, Section 14.2 of the Wheat Ridge Home Rule Charter authorizes the
Council, acting by resolution or ordinance, to enter into contracts or agreements with
other governmental units or special districts for joint use of buildings, equipment,
facilities, or for furnishing or receiving commodities or services.
Attachment 1
NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council , as
follows:
The attached Memorandum of Understanding between the following parties :
Jefferson County Sheriffs Office and the cities of Arvada , Golden , Lakewood ,
Westminster, and Wheat Ridge for the sharing of criminal intelligence
information .
Section 1. is hereby approved . The Mayor and City Clerk are authorized to
execute the same .
Section 2. This Resolution shall be effective immediately.
DONE AND RESOLVED this 28th day of October, 2013.
Jerry DiTullio , Mayor
ATTEST:
Janelle Shaver, City Clerk
2
A MEMORANDUM OF UNDERSTANDING BETWEEN THE FOLLOWING PARTIES:
JEFFERSON COUNTY SHERIFF'S OFFICE AND THE CITIES OF ARVADA, GOLDEN,
LAKEWOOD, WESTMINSTER, AND WHEAT RIDGE FOR THE SHARING OF CRIMINAL
INTELLIGENCE INFORMATION
1.0 PARTIES. This Memorandum of Understanding (MOU) is entered into this 28th day
of October, 2013 between the City of Lakewood by and through the Lakewood
Police Department, which is responsible for coordinating the Jefferson County
Intelligence System (JCIS) using Cl Technologies' CrimeNtel, and the Jefferson
County Sheriff's Department, the Cities of Arvada , Golden Westminster and
Wheat Ridge ("Participating Agencies" or "Participating Agency" individually).
2.0 RECITALS.
2.1 Participating Agencies are each authorized to provide, establish, maintain
and operate law enforcement and other emergency services.
2.2 Currently, certain law enforcement information held by one law enforcement
agency is not easily accessed by other law enforcement agencies.
2.3 Participating Agencies wish to share criminal intelligence information using a
central computerized, countywide, criminal information system for the sole
purpose of assisting law enforcement personnel in ongoing multijurisdictional
investigations of prosecution activities relating to specific areas of criminal
intelligence.
2.4 The sharing of criminal intelligence information will enhance the effectiveness
of law enforcement by increasing information related to crime and criminal
activities.
3.0 JCIS DESCRIPTION.
3.1 Establishment and Maintenance. The Lakewood Police Department shall
establish and maintain a central, computerized, countywide criminal
intelligence information system for the sole purpose of assisting local, state,
and federal law enforcement agency personnel in ongoing multijurisdictional
investigations or prosecution activities relating to specific areas of criminal
activity. The intelligence system will be known as the Jefferson County
Intelligence System (JCIS). The Lakewood Police Department will work with
a private vendor, Cl Technologies, to develop and maintain the necessary
computer programs to provide Participating Agencies with system access
capabilities.
3.2 Purpose. The JCIS is designed to help law enforcement agencies in
Jefferson County share intelligence in a useful, professional and timely
manner. It is a central database and analysis system to help identify people
involved in criminally oriented activity. Given timely access to investigative
information in multiple jurisdictions, enforcement will be better coordinated
and more effective.
1
Attachment 2
3.3 Hardware. The system is available to Participating Agencies and Authorized
Users via a server located at the Lakewood Police Department. Each
Participating Agency or Authorized User will access JCIS through the World
Wide Web using security and authentication through CrimeNtel.
4.0 DEFINITIONS.
28 CFR Part 23 -refers to Title 28 of the Code of Federal Regulations, Part 23,
which is a guideline for law enforcement agencies that contains implementing
standards for operating federally funded multijurisdictional criminal intelligence
systems.
Authorized User-An employee of a Participating Agency who has been authorized
access to the JCIS by his or her Chief Executive Officer
Chief Executive Officer (CEO)-Any Chief of Police or Sheriff.
Criminal Intelligence Information-Data which has been evaluated to determine that
it is relevant to the identification of and the criminal activity engaged in by an
individual who, or organization which, is reasonably suspected of involvement in
criminal activity or enterprise, and meets JCIS submission criteria.
CrimeNtel -28 CFR Part 23 compliant software program created by Cl
Technologies that will allow management of intelligence data entered into the
Lakewood Police Department server.
Entering Agency-A Participating Agency that enters the information into the JCIS.
Need to Know-The necessity to obtain or receive criminal intelligence information
in the performance of official responsibilities as a law enforcement or criminal justice
authority.
Non-Criminal Identifying Information -As permitted under the circumstances
enumerated in Section 13.0, the names of individuals, locations , organizations,
groups or businesses that are not suspected of criminal involvement, but that
provide relevant descriptive identifying information regarding a subject who
independently satisfies the reasonable suspicion standard, may be entered as Non-
Criminal Identifying Information.
Reasonable Suspicion -The presence of information which establishes sufficient
facts to give a trained law enforcement or criminal investigative agency officer,
investigator or employee a basis to believe that there is a reasonable possibility that
an individual or organization is involved in a definable criminal activity or enterprise.
Right to Know -The legal authority to obtain or receive criminal intelligence
information pursuant to court order, statute or decisional law.
Subject -An individual who is entered into the JCIS database.
2
5.0 JCIS MANAGEMENT.
5.1 JCIS Board
5.1.1 The JCIS Board advises all Participating Agencies in the JCIS on
matters relating to system policy, purpose and use.
5.1 .2 The JCIS Board consists of a representative from each Participating
Agency, who has been designated by its CEO or designee.
5.1.3 The JCIS Board may make recommendations, advise, and report on
all matters related to JCIS. Any Participating Agency may be heard on
issues related to JCIS by addressing its concerns to the JCIS Board.
5.1.4 The JCIS Board shall elect a chairperson.
5.2 Operations. The City of Lakewood and the Lakewood Police Department
shall host , support, and manage the JCIS using the CrimeNtel software, and
shall assist in the enforcement of system policies in conjunction with the JCIS
Board. See Appendix E for the fee structure, which shall be in place during
and after the implementation of CrimeNtel.
6.0 JCIS ACCESS.
6.1 Conditions for Initial and Continuing Access. Only Participating Agencies and
its Authorized Users may use the JCIS. Continued access is conditioned
upon:
6.1.1 Successful completion of CrimeNtel training by at least one employee
of the Participating Agency; and
6 .1.2 Compliance with the JCIS Policy and Procedure Manual and User's
Agreement, and 28 CFR Part 23 .
6.2 Criteria for Access
6.2.1 Only employees of Participating Agencies whose duty is primary
enforcement, or technical/logistical support of primary enforcement
shall be Authorized Users, and granted authorization to access the
JCIS.
6.2 .2 Access to the JCIS, and the information contained therein, is restricted
to those who have a Need to Know and a Right to Know such
information in the performance of a law enforcement activity.
6.2.3 Only persons authorized by the CEO of a Participating Agency shall
become Authorized Users who will be granted access to the JCIS.
6.2.4 Only persons who have completed the CrimeNtel user-training course
3
shall be granted direct terminal access.
6.2.5 Only persons who have signed a Personal User Agreement shall be
granted direct terminal access .
6.3 Mechanism for Access
6 .3.1 The CEO of a Participating Agency shall notify the Lakewood Police
Department in writing or by electronic means of the need for a person
to become an Authorized User, and shall provide the person 's full
name , date of birth , and/or any other information that is necessary to
identify the person (if applicable).
6 .3 .2 The Participating Agency will ensure the person so named has
successfully completed the necessary steps to become an Authorized
User of the JCIS .
7.0 TERMINATION OF JCIS ACCESS.
7.1 Criteria for Participating Agency Access Termination
7 .1.1 Any breach of security in the JCIS caused by an employee of the
Participating Agency .
7.1 .2 Any violation of federal , state, or local law or regulation governing the
conduct of criminal investigations or handling of Criminal Intelligence
Information by the Participating Agency .
7.1.3 Any violation of JCIS ru les , regulations or operating procedures by the
Participating Agency , as stated in the JCIS Policy and Procedure
Manual and User Agreement.
7.2 Process for Participating Agency Access Termination
7 .2.1 Any incident that meets the definition of Criteria for Participating
Agency Access Termination , as defined herein will be forwarded to the
Lakewood Police CrimeNtel Administrative Support ("LPCAS "), who
shall then inform the JCIS Board chairperson and/or the chairperson 's
designee.
7.2.2 If there is an alleged violation , the LPCAS has the discretion to
temporarily suspend access to the JCIS database until the violation
can be validated , to ensure that continued access does not risk JCIS
integrity .
7.2.3 The LPCAS , in conjunction with the JCIS Board chairperson and/or
the chairperson 's designee, shall examine all material and information
developed during the course of any review of an alleged violat ion. The
entire JCIS Board may also be asked to review an alleged violat ion
4
and make a recommendation concerning access.
7.2.4 When an Authorized User or Participating Agency is denied access, all
records in the JCIS database that were submitted by the Authorized
User or Participating Agency may be reviewed for compliance with
federal, state, and local law and JCIS policy. The JCIS Board shall
determine the nature and scope of the records to be reviewed under
this section.
7.3 Authorized User Access Termination Provisions
7.3.1 Voluntary Termination Process. The Authorized User requesting
voluntary termination, or the CEO of that Participating Agency, shall
notify the Lakewood Police Department, in writing, of the voluntary
termination.
7.3.2 Involuntary Termination Process. When a misuse is detected, a
notification of the alleged infraction shall be immediately forwarded to
the LPCAS. The LPCAS has the discretion to temporarily suspend
access to the JCIS database for any Authorized User under
investigation for misuse of JCIS data. The LPCAS shall notify (or
confirm with) the JCIS board member, at the Participating Agency
where the Authorized User is employed, of the allegation. The LPCAS
may assist the Participating Agency with any investigation of the
alleged infraction, including obtaining information from the JCIS
database on certain queries and conducting interviews, if necessary.
8.0 JCIS ACCESS RESTRICTIONS.
8.1 Only Authorized Users shall make entries to the system, which must be
consistent with the criteria established in 28 CFR Part 23 and the JCIS Policy
and Procedure Manual.
8.2 Inquiries shall be made for official law enforcement purposes only against all
records in the system in accordance with the access levels as defined in
Section 11.0.
8.3 A Participating Agency shall update only its own entries.
8.4 Inquiries shall only be made from computers located within the Participating
Agency, and physically secure from persons unauthorized to operate the
JCIS.
9.0 ACCESS NOTIFICATIONS AND VERIFICATIONS. Upon request of a Participating
Agency CEO, the Lakewood Police Department will provide a log of entries and
inquiries made by that Participating Agency and/or Authorized User of the
Participating Agency during the period requested.
10.0 PHYSICAL SECURITY.
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10.1 The JCIS computer shall be at the Lakewood Police Department, and shall be
kept in a secure location, physically secure from persons unauthorized to
operate or maintain the JCIS.
10.2 All outside access shall be via secure remote web link.
11.0 SECURITY AND ACCESS LEVELS. All users will be given a certain level of
access. Level of access will be developed and set forth by the JCIS Board. An
amendment to this guide shall be added once the levels of access have been
determined and agreed upon.
12 .0 GENERAL REQUIREMENTS FOR DATA ENTRY & MAINTENANCE
12 .1 No Participating Agency or Authorized User shall enter or maintain
information in the JCIS unless :
12 .1.1 The information meets the definition of Criminal Intelligence
Information as defined herein and in the JCIS Policy and Procedure
Manual; or
12.1.2 The information meets the definition and criteria for Non-Criminal
Identifying Information as defined herein and in the JCIS Policy and
Procedure Manual.
12.2 No Participating Agency or Authorized User shall enter or maintain in the
JCIS Criminal Intelligence Information containing the political, religious, or
social views, associations or activities of any group, association, corporation,
business, partnership, or other organization unless:
12.2.1 Such information directly relates to criminal conduct/activity; and
12.2.2 There is reasonable suspicion that the subject of the information is or
may be involved in criminal conduct, activity, or enterprise.
12.3 No Participating Agency or Authorized User shall enter or maintain Criminal
Intelligence Information in the JCIS which was obtained in violation of any
applicable federal, state, or local law or ordinance. For purposes of this
limitation, "obtained in violation of any applicable federal, state, or local law or
ordinance" means that either:
12.3.1 The person responsible for obtaining the information reasonably
should know the information was so obtained; or
12.3.2 A court of competent jurisdiction has rendered a final judgment that
the information was so obtained.
6
12.4 For the information entered into the JCIS, each Participating Agency is
responsible for the continued compliance with 28 CFR Part 23 and the
requirements of the JCIS Policy and Procedure Manual.
13.0 REQUIREMENTS FOR NON-CRIMINAL IDENTIFYING INFORMATION
(PREMISE/ORGANIZATION/PERSON) ENTRY
13.1 The JCIS entry may include the names of individuals, organizations, groups
or businesses that are not suspected of criminal involvement, but that provide
relevant, descriptive, identifying information regarding a subject who
independently satisfies the reasonable suspicion standard. The entry may be
made providing that the following criteria exist:
13.1.1 Appropriate disclaimers accompany the information, noting that it is
strictly identifying information carrying no criminal connotation. (IT IS
MANDATORY THAT THIS INFORMATION CARRY THE
FOLLOWING NOTE: "NON-CRIMINAL IDENTIFYING
INFORMATION");
13.1.2 Identifying information may not be used as an independent basis to
meet the requirement of reasonable suspicion of involvement in
criminal activity necessary to create a record or file in JCIS; and
13.1.3 The individual, organization, group or business identified by Non-
Criminal Identifying Information meets all requirements of 28 CFR Part
23 and the JCIS Policy and Procedure Manual.
14.0 RETENTION/PURGE SCHEDULE
14.1 Entries.
14.1.1 JCIS records retained in the system can be reviewed and validated for
continuing compliance with system submission criteria within a 5-year
retention period. Any information not validated within that period must
be purged from the system. See 28 CFR Part 23.20(h).
14.1.2 JCIS records are retained in the CrimeNtel system for five years from
the date of entry or last update that meets 28 CFR Part 23 criteria.
15.0 CRITERIA AND GUIDELINES FOR DISSEMINATION
15.1 Information contained in the JCIS will be disseminated only under the
following circumstances:
15 .1.1 The dissemination is made to a Participating Agency or Authorized
User in connection with the performance of a law enforcement activity;
or
7
15.1.2 The dissemination is made to a recipient with a Need to Know and a
Right to Know in the performance of a law enforcement activity; or
15.1.3 The dissemination of Criminal Intelligence Information to a government
official or any other individual when necessary to avoid imminent
danger to life or property . A copy of written approval from the CEO of
the entering Participating Agency must be forwarded to the LPCAS
within seventy-two hours, and must detail the imminent danger to life
or property.
15.2 External dissemination records
15.2.1 Any dissemination of Criminal Intelligence Information contained in the
JCIS that is made (under subsection 15.1.2 or 15.1 .3 above) other
than to Participating Agencies shall result in a record being generated
by the person making the dissemination . Such record shall contain , at
a minimum , the identity of the person making the dissemination , the
identity of the person to whom the dissemination was made, the
reason for the dissemination , and the date of the dissemination.
15 .2 .2 The Participating Agency making the dissemination shall maintain all
records of external dissemination . A copy of such records shall be
provided to the Lakewood Police Department within seventy-two hours
of the dissemination . Failure to provide such records may result in
access termination .
15.3 Records custodian
15 .3.1 Each Particiapating Agency shall be the official custodian of its own
Criminal Intelligence Information and is empowered to release said
records in compliance with the Colorado Criminal Justice Records Act
(C.R.S. 24-72-301 , et. seq.) and as enumerated in Section 15.0 ._
16 .0 AUDITING
16 .1 Periodic Audits/Inspections. Participating Agencies must create and maintain
documentation supporting their record entries , and must make this
documentation available to an authorized Audit Team. The Audit Team will
consist of employees from the JCIS Board. Such audits , when conducted on
JCIS records , shall be visual only . No Participating Agency documents will
be removed by the JCIS Audit Team without the Participating Agency 's
permission. However, the JCIS Audit Team can make copies of pertinent
Participating Agency documents for analysis. An inventory of all copied
documents will be given to the Participating Agency for its records prior to the
end of the on-site visit.
16.2 Audit Timing . Audits shall be conducted every three years for those agencies
participating in JCIS. All information retained as a result of this audit must
reflect the name of the reviewer , date of review , and explanation of decision
to retain. Per 28 CFR Part 23 , the retention period is limited to a maximum of
8
five years without an update of the information.
16.3 Audit Format. Audits will consist of reviews of the information retained in the
JCIS to ensure the entering agency has documentation supporting the entry.
The audit will also review any policies/procedures in place concerning JCIS,
audit trails, and compliance with all JCIS policies.
16.4 Prior Notification. The Participating Agency CEO will be informed in writing of
any upcoming audits, including the date and what the audit will entail.
16.5 Special Audits. At the request of the JCIS Board, a special audit may be
conducted to ensure the validity of records entered by the audited agency.
The results of the audit report shall be forwarded to the JCIS Board within
seventy-two hours for review.
17.0 EFFECTIVE DATE AND TERM
17.1 This MOU shall take effect on the date listed above.
17.2 This MOU shall remain in effect until terminated as provided herein.
17.3 A Participating Agency may terminate its involvement in this MOU upon
providing a thirty-day written notice to the Lakewood Police Department.
18.0 POLICY CHANGES
18.1 Consultation. Policies identified in this document were established by the
JCIS Board following consultation with executive heads of numerous law
enforcement agencies that have an interest in JCIS services. Prior to any
substantive revision or modification of this policy, the JCIS Board may consult
with all Participating Agencies.
18.2 Notification. When this policy statement is revised , all JCIS Participating
Agencies shall be notified, in writing, of the change, and will receive a copy of
the revised document.
19.0 OTHER TERMS AND CONDITIONS
19.1 Miscellaneous
19.1.1 None of the Participating Agencies waive the rights, limitations, and
defenses of the Colorado Governmental immunity Act or other rights
or protections as otherwise provided by law.
19.1.2 Any other law enforcement, public safety, or criminal justice agency
that wishes to join this MOU may do so by amendment to this MOU
approved by each of the Participating Agencies to this MOU. The
Participating Agencies are authorized to amend this MOU to
accommodate additional agencies wishing to join in the MOU.
19.1.3 Participating Agencies enter this MOU as separate, independent
governmental entities and shall maintain such status throughout.
9
19.1.4 This MOU may be executed by Participating Agencies with separate
signature pages.
20.0 ASSIGNMENT. This MOU shall not be assigned by any Participating Agency
without the prior written consent of all Participating Agencies.
21.0 NOTICES. Any notice required or permitted by this MOU in writing and shall be
deemed to have been sufficiently given for all purposes if sent by certified mail or
registered mail, postage and fees prepaid, addressed to the Participating Agency to
whom such notice is to be given at the address set forth on the signature page
below, or at such other address as has been previously furnished in writing, to the
other Participating Agencies.
Such notice shall be deemed to have been given when deposited in the United
States mail.
22.0 PARAGRAPH CAPTIONS. The captions of the paragraphs are set forth only for the
convenience and reference of the Participating Agencies and are not intended in any
way to define, limit or describe the scope or intent of this MOU.
23.0 INTEGRATION AND AMENDMENT. This MOU represents the entire agreement
between the Participating Agencies, and there are no oral or collateral agreements
or understandings. This MOU may be amended only by an instrument in writing
signed by the Participating Agencies. If any provision of this MOU is held invalid or
unenforceable, no other provision shall be affected by such holding, and all of the
remaining provisions of this MOU shall continue in full force and effect.
24.0 GOVERNING LAW. This MOU shall be governed by the laws of the State of
Colorado.
25 .0 INSURANCE. Participating Agencies shall, at their own expense, keep in full force
and effect during the term of this MOU, and during the term of any extension or
amendment of this MOU, insurance reasonably sufficient to insure against the
liability assumed by the Participating Agencies pursuant to the provisions of this
MOU. The type and amount of such insurance shall be that which is customarily
obtained for similar projects by other professionals engaged in the same field and
type of work as the Participating Agencies and in accordance with generally-
accepted professional practices. The Participating Agencies shall not be relieved of
any liability assumed pursuant to the foregoing paragraph by reason of their failure
to secure insurance as required by this MOU or by reason of their failure to secure
insurance in sufficient amounts, sufficient durations, or sufficient types to cover such
liability. Each Participating Agency shall, to the extent required by law be
responsible for the acts and omissions of its own officials and employees and shall
not be responsible for the acts or omissions of the officials or employees of other
Participating Agencies or Authorized Users.
26.0 WORKERS' COMPENSATION . Participating Agencies shall, at their own expense,
keep in full force and effect during the term of this MOU Statutory Worker's
Compensation insurance or adequate self-insurance funds.
10
27.0 COST/PAYMENT FOR SERVICES. The Parties to this MOU shall pay, to the City
of Lakewood, funds for the services performed under this MOU as set forth in Exhibit
E, or thereafter as modified pursuant to the requirements of Section 18.0.
27.1 All payments for services shall be made to the City of Lakewood no later than
April 1st of each calendar year.
27.2 Agencies terminating their involvement with CrimeNtel will not be reimbursed
for payments made during the calendar year.
28.0 FUND AVAILABILITY. A Participating Agency's participation in this MOU beyond
the current fiscal year is contingent upon its council's or commission 's appropriation
of funds for such purpose.
29.0 PAYMENTS TO CONSTITUTE CURRENT EXPENDITURES. Participating
Agencies acknowledge and agree that all payment obligations under this MOU are
current expenditures of Participating Agencies, payable in the fiscal year for which
funds are appropriated for the payment thereof. Participating Agencies' obligations
under this MOU shall be from year-to-year only and shall not constitute a Multiple,
fiscal year direct or indirect debt or other financial obligation of Participating
Agencies within the meaning of Article X, Section 20 of the Colorado Constitution .
30.0 NO THIRD PARTY BENEFICIARIES. It is the express intention of the Participating
Agencies that any person other than Participating Agencies receiving services or
benefits under this MOU shall be deemed to be an incidental beneficiary only.
31.0 APPENDICES A-E . Appendices A-E are fully incorporated herein.
[Signatures appear on the following pages.]
11
ATTEST:
Kristen Rush , C ity Clerk
12
ARVADA POLICE DEPARTMENT
8101 Ralston Road
Arvada , CO 80001
Don Wick , Chief of Police
APPROVED AS TO FORM:
Christopher K. Daly, City Attorney
ATTEST:
13
GOLDEN POLICE DEPARTMENT
911 Tenth Street
Golden, CO 80401
Bill Kilpatrick, Chief of Police
APPROVED AS TO FORM:
ATTEST:
JEFFERSON COUNTY SHERIFF'S OFFICE
200 Jefferson County Parkway
Golden , CO 80401
Ted Mink, Sheriff
APPROVED AS TO FORM:
14
ATTEST:
Margy Greer, City Clerk
15
LAKEWOOD POLICE DEPARTMENT
445 South Allison Parkway
Lakewood, CO 80226
Kevin Paletta , Chief of Police
APPROVED AS TO FORM:
Janet Young , Deputy City Attorney
ATTEST:
Janelle Shaver, City Clerk
16
CITY OF WHEAT RIDGE
7500 West 291h Avenue
Wheat Ridge, CO 80033
Jerry DiTullio, Mayor
APPROVED AS TO FORM:
Gerald E . Dahl , City Attorney
ATTEST:
WESTMINSTER POLICE DEPARTMENT
9110 Yates Street
Westminster, CO 80031
Lee Birk, Chief of Police
APPROVED AS TO FORM:
17
APPENDIX A
JEFFERSON COUNTY INTELLIGENCE SYSTEM (JCIS)
APPLICATION FORM AND AGENCY USER AGREEMENT
APPLYING PARTICIPATING AGENCY NAME
ADDRESS
CHIEF EXECUTIVE OFFICER
DATE
PHONE#
I hereby seek on-line access to the Jefferson County Intelligence System , I have read and
understand the JCIS Policy and Procedure manual, and agree to comply with all applicable
system policy, rule and law.
(Signature of Law Enforcement Chief Executive)
NUMBER OF SWORN OFFICERS EMPLOYED :
NAME OF UNIT THAT SUPERVISES JEFFERSON COUNTY INTELLIGENCE SYSTEM
(JCIS) ACCESS :
NAME OF UNIT COMMANDER: -----------------------------------------
ADDRESS : PHONE#: -----------------------
User Agreements must be updated and signed any time a new Chief Executive Officer is
appointed or elected. Forward completed user agreement to :
Lakewood Police Department
Special Investigations Unit
445 S . Allison Parkway
Lakewood , CO 80226
FOR JEFFERSON COUNTY INTELLIGENCE SYSTEM BOARD USE ONLY
This application is : [ ] APPROVED [ ] DENIED .
Director, JCIS Adv isory Board Date
18
APPENDIX B
JEFFERSON COUNTY INTELLIGENCE SYSTEM (JCIS)
AUTHORIZED USER AGREEMENT
APPLYING USER NAME :
AGENCY: OSN OR I:
RANK : IMMEDIATE SUPERVISOR:
ADDRESS OF PARTICIPATING AGENCY:
PHONE NUMBER: E-MAIL ADDRESS : --------------------------------------
CURRENT ASSIGNMENT SHIFT:
DUTIES RELATED TO JCIS : ---------------------------------------
HAVE YOU EVER BEEN CONVICTED OF A FELONY? LEVEL REQUESTED :
E-MAIL ADDRESS FOR LEVEL 5 USERS :
I hereby seek on line access to the Jefferson County Intelligence System, I have read and
understand the JCIS Policy and Procedure manual , and agree to comply with all applicable
system policy, rule and law.
(Signature of Applicant)
DATED : E-MAIL ADDRESS :
IF THE LEVEL REQUESTED IS Ill OR HIGHER, STATE YOUR "RIGHT TO KNOW " AND
"NEED TO KNOW":
(Signature of Agency CEO , if Levell II or higher access is requested)
Dated:
FOR JEFFERSON COUNTY INTELLIGENCE SYSTEM BOARD USE ONLY
This application is : [ ] APPROVED [ ] DENIED.
Director, JCIS Advisory Board Date
19
APPENDIXC
JEFFERSON COUNTY INTELLIGENCE SYSTEM
USER SITE SECURITY INSPECTION AND AUDIT FORM
User Agency: ________________ ORI:
User Email:
Name/Rank of Officer Interviewed:
1) CrimeNtel Terminal Location:
Security Provisions: -----------------------
2) CrimeNtel Information Location :
Security Provisions: -----------------------
3) Has the user's agency established written procedures covering the use of JCIS
information? Yes No
If not , why?
4) Does the user have a system in place for providing a written audit trai l of JCIS
Information? Yes No
If not , why?
5) Is the user in compliance with all JCIS policy? Yes No ----
If not , which policy and explain why?
6) User feedback on the JCIS system :
FOR JEFFERSON COUNTY INTELLIGENCE SYSTEM BOARD USE ONLY
Is any follow-up required to this visit?
Re-check in ___ months
20
Letter from JCIS Advisory Board Chairperson:
Investigation Summary:
Explanation:
Auditor Name: Date:
21
APPENDIX D
28 CFR Part 23 Guideline
Executive Order 12291
These regulations are not a "major rule" as defined by section 1 (b) of Executive Order No.
12291, 3 CFR part 127 (1981 ), because they do not result in: (a) An effect on the economy
of $100 million or more, (b) a major increase in any costs or prices, or (c) adverse effects on
competition, employment, investment, productivity, or innovation among American
enterprises.
Regulatory Flexibility Act
These regulations are not a rule within the meaning of the Regulatory Flexibility Act, 5
U.S .C. 601-612. These regulations , if promulgated , will not have a "significant" economic
impact on a substantial number of small "entities," as defined by the Regulatory Flexibility
Act.
Paperwork Reduction Act
There are no collection of information requirements contained in the proposed regulation.
List of Subjects in 28 CFR Part 23
Administrative practice and procedure, Grant programs, Intelligence, Law Enforcement.
For the reasons set out in the preamble, title 28, part 23 of the Code of Federal Regulations
is revised to read as follows:
PART 23--CRIMINAL INTELLIGENCE SYSTEMS OPERATING POLICIES Sec.
1. Purpose .
2 . Background.
3. Applicability .
4. Operating principles .
5. Funding guidelines.
6. Monitoring and auditing of grants for the funding of intelligence systems.
Authority: 42 U.S.C . 3782(a); 42 U.S.C . 3789g(c).
§ 23.1 Purpose.
The purpose of this regulation is to assure that all criminal intelligence systems operating
through support under the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C.
3711, et seq., as amended (Pub. L. 90-351, as amended by Pub. L. 91-644, Pub. L. 93-83,
Pub. L. 93-415, Pub . L. 94-430, Pub. L.94-503, Pub. L. 95-115, Pub. L. 96-157, Pub. L. 98-
473, Pub. L. 99-570, Pub. L. 100-690, and Pub. L. 101-647), are utilized in conformance
with the privacy and constitutional rights of individuals.
22
§ 23.2 Background.
It is recognized that certain criminal activities, including but not limited to, loan sharking,
drug trafficking, trafficking in stolen property, gambling, extortion, smuggling, bribery, and
corruption of public officials often involve some degree of regular coordination and
permanent organization involving a large number of participants over a broad geographical
area. The exposure of such ongoing networks of criminal activity can be aided by the
pooling of information about such activities. However, because the collection and exchange
of intelligence data necessary to support control of serious criminal activity may represent
potential threats to the privacy of individuals to whom such data relates, policy guidelines for
federally funded projects are required.
§ 23.3 Applicability.
(a) These policy standards are applicable to all criminal intelligence systems operating
through support under the Omnibus Crime Control and Safe Streets Act of 1968, 42
U.S.C. 3711, et seq., as amended (Pub. L. 90-351, as amended by Pub. L. 91-644,
Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub. L. 94-503, Pub. L. 95-115, Pub.
L. 96-157, Pub. L. 98-473, Pub. L. 99-570, Pub. L. 100-690, and Pub. L. 101-647).
(b) As used in these policies:
(1) Criminal Intelligence System or Intelligence System means the arrangements,
equipment, facilities, and procedures used for the receipt, storage,
interagency exchange or dissemination, and analysis of criminal intelligence
information;
(2) lnterjurisdictional Intelligence System means an intelligence system which
involves two or more participating agencies representing different
governmental units or jurisdictions;
(3) Criminal Intelligence Information means data which has been evaluated to
determine that it: (i) is relevant to the identification of and the criminal activity
engaged in by an individual who or organization which is reasonably
suspected of involvement in criminal activity, and (ii) meets criminal
intelligence system submission criteria;
(4) Participating Agency means an agency of local, county, State, Federal, or
other governmental unit which exercises law enforcement or criminal
investigation authority and which is authorized to submit and receive criminal
intelligence information through an interjurisdictional intelligence system. A
participating agency may be a member or a nonmember of an
interjurisdictional intelligence system;
(5) Intelligence Project or Project means the organizational unit which operates
an intelligence system on behalf of and for the benefit of a single agency or
the organization which operates an interjurisdictional intelligence system on
behalf of a group of participating agencies; and
23
(6) Validation of Information means the procedures governing the periodic
review of criminal intelligence information to assure its continuing compliance
with system submission criteria established by regulation or program policy.
§ 23.20 Operating principles.
(a) A project shall collect and maintain criminal intelligence information concerning an
individual only if there is reasonable suspicion that the individual is involved in
criminal conduct or activity and the information is relevant to that criminal conduct or
activity.
(b) A project shall not collect or maintain criminal intelligence information about the
political, religious or social views, associations, or activities of any individual or any
group, association, corporation, business, partnership , or other organization unless
such information directly relates to criminal conduct or activity and there is
reasonable suspicion that the subject of the information is or may be involved in
criminal conduct or activity.
(c) Reasonable Suspicion or Criminal Predicate is established when information exists
which establishes sufficient facts to give a trained law enforcement or criminal
investigative agency officer, investigator, or employee a basis to believe that there is
a reasonable possibility that an individual or organization is involved in a definable
criminal activity or enterprise. In an interjurisdictional intelligence system, the project
is responsible for establishing the existence of reasonable suspicion of criminal
activity either through examination of supporting information submitted by a
participating agency or by delegation of this responsibility to a properly trained
participating agency which is subject to routine inspection and audit procedures
established by the project.
(d) A project shall not include in any criminal intelligence system information, which has
been obtained in violation of any applicable Federal, State, or local law or ordinance.
In an interjurisdictional intelligence system, the project is responsible for establishing
that no information is entered in violation of Federal, State, or local laws, either
through examination of supporting information submitted by a participating agency or
by delegation of this responsibility to a properly trained participating agency which is
subject to routine inspection and audit procedures established by the project.
(e) A project or authorized recipient shall disseminate criminal intelligence information
only where there is a need to know and a right to know the information in the
performance of a law enforcement activity.
(f)(1) Except as noted in paragraph (f)(2) of this section, a project shall disseminate
criminal intelligence information only to law enforcement authorities who shall agree
to follow procedures regarding information receipt, maintenance, security, and
dissemination which are consistent with these principles.
(f)(2) Paragraph (f)( 1) of this section shall not limit the dissemination of an assessment of
criminal intelligence information to a government official or to any other individual,
when necessary, to avoid imminent danger to life or property.
24
(g) A project maintaining criminal intelligence information shall ensure that
administrative, technical, and physical safeguards (including audit trails) are adopted
to insure against unauthorized access and against intentional or unintentional
damage. A record indicating who has been given information, the reason for release
of the information, and the date of each dissemination outside the project shall be
kept. Information shall be labeled to indicate levels of sensitivity, levels of
confidence, and the identity of submitting agencies and control officials. Each project
must establish written definitions for the need to know and right to know standards
for dissemination to other agencies as provided in paragraph (e) of this section. The
project is responsible for establishing the existence of an inquirer's need to know and
right to know the information being requested either through inquiry or by delegation
of this responsibility to a properly trained participating agency which is subject to
routine inspection and audit procedures established by the project. Each intelligence
project shall assure that the following security requirements are implemented:
(1) Where appropriate, projects must adopt effective and technologically
advanced computer software and hardware designs to prevent unauthorized
access to the information contained in the system;
(2) The project must restrict access to its facilities, operating environment and
documentation to organizations and personnel authorized by the project;
(3) The project must store information in the system in a manner such that it
cannot be modified, destroyed, accessed, or purged without authorization;
(4) The project must institute procedures to protect criminal intelligence
information from unauthorized access, theft, sabotage, fire, flood, or other
natural or manmade disaster;
(5) The project must promulgate rules and regulations based on good cause for
implementing its authority to screen, reject for employment, transfer, or
remove personnel authorized to have direct access to the system; and
(6) A project may authorize and utilize remote (off-premises) system databases
to the extent that they comply with these security requirements.
(h) All projects shall adopt procedures to assure that all information which is retained by
a project has relevancy and importance. Such procedures shall provide for the
periodic review of information and the destruction of any information which is
misleading, obsolete or otherwise unreliable and shall require that any recipient
agencies be advised of such changes which involve errors or corrections. All
information retained as a result of this review must reflect the name of the reviewer,
date of review and explanation of decision to retain. Information retained in the
system must be reviewed and validated for continuing compliance with system
submission criteria before the expiration of its retention period, which in no event
shall be longer than five (5) years.
(i) If funds awarded under the Act are used to support the operation of an intelligence
system, then:
25
( 1) No project shall make direct remote terminal access to intelligence
information available to system participants, except as specifically approved
by the Office of Justice Programs (OJP) based on a determination that the
system has adequate policies and procedures in place to insure that it is
accessible only to authorized systems users; and
(2) A project shall undertake no major modifications to system design without
prior grantor agency approval.
U) A project shall notify the grantor agency prior to initiation of formal information
exchange procedures with any Federal , State, regional, or other information
systems not indicated in the grant documents as initially approved at time of award.
(k) A project shall make assurances that there will be no purchase or use in the course
of the project of any electronic , mechanical, or other device for surveillance purposes
that is in violation of the provisions of the Electronic Communications Privacy Act of
1986 , Public Law 99-508 , 18 U.S .C . 2510-2520 , 2701-2709 and 3121-3125, or any
applicable State statute related to wiretapping and surveillance.
(I) A project shall make assurances that there will be no harassment or interference
with any lawful political activities as part of the intelligence operation.
(m) A project shall adopt sanctions for unauthorized access , utilization , or disclosure of
information contained in the system.
(n) A participating agency of an interjurisdictional intelligence system must maintain in
its agency files information which documents each submission to the system and
supports compliance with project entry criteria. Participating agency files supporting
system submissions must be made available for reasonable audit and inspection by
project representatives. Project representatives will conduct participating agency
inspection and audit in such a manner so as to protect the confidentiality and
sensitivity of participating agency intelligence records.
(o) The Attorney General or designee may waive , in whole or in part, the applicability of
a particular requirement or requirements contained in this part with respect to a
criminal intelligence system , or for a class of submitters or users of such system ,
upon a clear and convincing showing that such waiver would enhance the collection ,
maintenance or dissemination of information in the criminal intelligence system ,
while ensuring that such system would not be utilized in violation of the privacy and
constitutional rights of individuals or any applicable state or federal law.
§ 23.30 Funding guidelines.
The following funding guidelines shall apply to all Crime Control Act funded discretionary
assistance awards and Bureau of Justice Assistance (BJA) formula grant program
subgrants, a purpose of which is to support the operation of an intelligence system .
Intelligence systems shall only be funded where a grantee/subgrantee agrees to adhere to
the principles set forth above and the project meets the following criteria:
26
(a) The proposed collection and exchange of criminal intelligence information has been
coordinated with and will support ongoing or proposed investigatory or prosecutorial
activities relating to specific areas of criminal activity.
(b) The areas of criminal activity for which intelligence information is to be utilized
represent a significant and recognized threat to the population and:
(1) Are either undertaken for the purpose of seeking illegal power or profits or
pose a threat to the life and property of citizens; and
(2) Involve a significant degree of permanent criminal organization; or
(3) Are not limited to one jurisdiction.
(c) The head of a government agency or an individual with general policy-making
authority who has been expressly delegated such control and supervision by the
head of the agency will retain control and supervision of information collection and
dissemination for the criminal intelligence system. This official shall certify in writing
that he or she takes full responsibility and will be accountable for the information
maintained by and disseminated from the system and that the operation of the
system will be in compliance with the principles set forth in § 23.20.
(d) Where the system is an interjurisdictional criminal intelligence system, the
governmental agency which exercises control and supervision over the operation of
the system shall require that the head of that agency or an individual with general
policymaking authority who has been expressly delegated such control and
supervision by the head of the agency:
(1) Assumes official responsibility and accountability for actions taken in the
name of the joint entity, and
(2) Certify in writing that the official takes full responsibility and will be
accountable for insuring that the information transmitted to the
interjurisdictional system or to participating agencies will be in compliance
with the principles set forth in § 23.20.
The principles set forth in § 23.20 shall be made part of the by-laws or operating
procedures for that system. Each participating agency, as a condition of
participation, must accept in writing those principles which govern the submission,
maintenance and dissemination of information included as part of the
interjurisdictional system.
(e) Intelligence information will be collected, maintained and disseminated primarily for
State and local law enforcement efforts, including efforts involving Federal
participation.
27
§ 23.40 Monitoring and auditing of grants for the funding of intelligence systems.
(a) Awards for the funding of intelligence systems will receive specialized monitoring
and audit in accordance with a plan designed to insure compliance with operating
principles as set forth in § 23.20. The plan shall be approved prior to award of funds.
(b) All such awards shall be subject to a special condition requiring compliance with the
principles set forth in § 23.20 .
(c) An annual notice will be published by OJP which will indicate the existence and the
objective of all systems for the continuing interjurisdictional exchange of criminal
intelligence information which are subject to the 28 CFR Part 23 Criminal Intelligence
Systems Policies.
28
Appendix E
CrimeNtel will work on a database server located and maintained at the Lakewood Police
Department and a web based server that will be accessible via smart phone, lap top and/or
remote computer. Both will be maintained by the City of Lakewood Information Technology
Department.
It has taken 156 hours of IT (Information Technology) time and 35 hours of SIU (Special
Investigation Unit) time to get the system ready for users and in compliance with applicable
laws. Now that the system is in place, it is estimated that it will take 50 hours of annual
routine maintenance (IT) and 10 hours for system administration (SIU) beginning in 2014 .
These personnel costs are at $75 an hour for IT and $30 for SIU.
These estimates do not include any additional upgrades after the system is fully operational.
Those will be considered on an individual basis as any upgrades become available or as
participating agencies request them and with board approval.
Database Server Web Server
CRIMENTEL COSTS Annual
Upfront Licensing Upfront
Costs
VMWare Server $1,569 $353 $1,569 $353
Equallogic PS61 OOE SAN $972 $107
storage (500 GB max)
Microsoft Windows Server $471 $471
2008
CommVault iData Agent for $650 $130
Windows Server
Web certificate $250
Microsoft SQL Server 2008 $2,909
Totals: $6,572 $590 $2,290
29
INITIAL COST SUMMARY:
Database Initial Cost:
Web Server Initial Cost:
IT Initial Costs:
SIU Initial Costs:
TOTAL INITIAL COST:
ESTIMATED ANNUAL COST SUMMARY:
Database Costs:
Webserver Licensing Costs:
IT Annual Maintenance Costs:
SIU Annual Maintenance Costs:
TOTAL ANNUAL COST:
$6572.00
$943.00
$11,700.00
$1,050.00
$20,265.00
$590.00
$353.00
$3,750.00
$300.00
$4,993.00
Each agency will be responsible for an equal share of the total costs. The total amount of
this share will be dependent on the number of agencies participating in the agreement and
cost of the personnel time.
Currently, the following six agencies have agreed to participate: Jefferson County Sheriff's
Office, Arvada, Westminster, Wheat Ridge, Golden and Lakewood Police Departments .
Breakdown of Costs/Agency:
• Upfront/One time:
• Annual (2014):
$20,265.00/six (6) participating agencies=
$4,993.00/six (6) participating agencies=
30
$3,377.50
$832.17
~
..... City o f
JP"WheatR!_dge
ITEM NO: L-/-,
DATE: October 28,2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO APPROVE THE ANNUAL POLICE RADIO
SYSTEM CONTRACT PAYMENT TO. THE WEST METRO
FIRE PROTECTION DISTRICT IN THE AMOUNT OF
$101,934.54 FOR POLICE RADIO SYSTEM SERVICES
0 PUBLIC HEARING
~ BIDS/MOTIONS
D RESOLUTIONS
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2ND READING
QUASI-JUDICIAL: D YES
ISSUE:
On an annual basis, the West Metro Fire Protection District provides communication equipment
maintenance services through a 2005 Intergovernmental Agreement (IGA) with the City. The
services provided through the IGA include the Harris radio system support/maintenance , radio
technician support , and expenses for the Mount Morrison antennae site lease.
PRIOR ACTION:
These fees have been budgeted yearly by the Police Department and approved by City Council
since 2005.
FINANCIAL IMPACT:
The total amount of these fees has been budgeted by the Police Department and appro ved by
City Council for the 2013 budget in account #0 1-204-700-704.
BACKGROUND:
In 2005 , the City of Wheat Ridge entered into an IGA with the West Metro Fire Protection
Di strict for annual contracted radio services. These services include technical support, system
ma intenance, equipment repair , a lease agreement for the Mount Morrison antenna site, and
Payment to West Metro Fire Protection District
Oct ober 2 8 ,2013
Page 2
associated software and hardware costs . These services have provided significant improvement
to the department's radio infrastructure and improved public safety in our community.
RECOMMENDATIONS:
Approve the contract payment in the amount of$101 ,934 .54 to the West Metro Fire Protection
District.
RECOMMENDED MOTION:
"I move to approve payment to the West Metro Fire Protection District in the amount of
$101 ,934.54 for police radio system services."
Or,
"I move to deny payment to the West Metro Fire Protection District in the amount of
$101 ,934.54 for police radio system services for the following reason(s)
"
REPORT PREPARED/REVIEWED BY:
Joseph Cassa , Support Services Division Chief
Daniel Brennan, Chief of Police
Patrick Goff, City Manager
ATTACHMENTS:
1. West Metro Fire Protection District Invoice #1795 , dated October 14 , 2013
Invoice
Wt:ST .\l'ETitO·
1>'-'L h.)ti:C:~ OJ; ~lUC't
B
I
L
L
T
0
#: ••
":·:"·
COMM7220
COMM7220
Communications-Equipment Mal
Reference: Re;mb for Hems Radio Support/Malnt
Communications-Equipment Mal
Reference: Reimb for Radio Tech Support
Communications-Equipment Mai
Reference: Relmb for Mt Morrison Lease Expenses
s
H
I
p
T
0
Attachment 1
West Metro Fire
Protection District
433 S. Allison Pkwy
Lakewood, CO 80226
303-989-4307 x509
$24,348.50
$58,465 .00
$19,121.04
TOTAL DUE $101,934.54
~------------~----~
~ ~ '~ ... .,. City of
J?'WheatRi_dge
ITEM NO: ___!i_
DATE: October 28 , 2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO APPOINT ROCCO "ROCKY" GERMANO TO
THE BOARD OF ADJUSTMENT, ALTERNATE AT-LARGE
VACANCY, TERM TO EXPIRE 3/02/16
0 PUBLIC HEARING
~ BIDS/MOTIONS
D RESOLUTIONS
QUASI-JUDICIAL:
ISSUE:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2ND READING
D YES
There are currently four vacancies on the Board of Adjustment; all are At-Large Alternate
positions. Rocco "Rocky" Germano is a resident ofWheat Ridge and has submitted an
application requesting appointment as an Alternate to the Board of Adjustment. Council
Members Starker and Reinhart have requested that Rocco "Rocky" Germano be appointed to fill
one ofthe vacancies, term ending 3/2/16.
FINANCIAL IMPACT:
None
BACKGROUND:
There is a vacancy on the Board of Adjustment for an At-Large Alternate position. The City
Clerk's Office received an application from Rocco "Rocky" Germano , 5895 W. 32nd Avenue ,
who is seeking to fill this position.
RECOMMENDATIONS:
Council Members Starker and Reinhart are recommending that Rocco "Rocky" Germano be
appointed to fill one of the four vacancies on the Board of Adjustment as an At-Large Alternate.
Board of Adjustment Appointment
October 28, 2013
Page 2
RECOMMENDED MOTION:
"I move to appoint Rocco "Rocky" Gennano to the Board of Adjustment as an At-Large
Alternate, term ending March 2, 2016."
Or,
"I move to deny the appointment of Rocco "Rocky" Germano to the Board of Adjustment for the
following reason(s) ________ _
REPORT PREPARED/REVIEWED BY:
Bruce Roome, Deputy City Clerk
Janelle Shaver, City Clerk
Patrick Goff, City Manager
ATTACHMENTS:
I. Application of Rocco Germano
Board & Commission Application
City of Wheat Ridge
PLEASE APPLY ONLY FOR ONE BOARD OR COMMISSION
APPLICATION FOR APPOINTMENT TO THE:
Board of Adjusbnent
(BOARD/COMMISSION/COMMITTEE)
DATE:September 20. 2013 DISTRICT At Large
HOW LONG HAVE YOU BEEN A RESIDENT OF WHEAT RIDGE: 1 year
ARE YOU A REGISTERED VOTER? Yes
WHY ARE YOU SEEKING THIS APPOINTMENT? I would like to offer my background and
experience to the Board of Adjusbnent.
DO YOU HAVE EXPERIENCE IN THIS AREA? I have been a 30 year Realtor in Jefferson
Countv and have been involved in Wheat Ridge in many different situations such as
Commercial and Residential Zoning and know many at the staff level throughout the years.
HAVE YOU EVER SERVED, OR ARE YOU CURRENTLY ON A
BOARD/COMMISSION/COMMITTEE AND IF SO, WHICH ONE? HOW LONG? I served
on the Arvada Liquor Ucensing Commission for 9 years and the Jefferson Countv Liquor
Board for 9 years. ·
ARE THERE ANY CONFLICTS WHICH WOULD INTERFERE WITH REGULAR
ATTENDANCE OR DUTIES? No
.~~ SIGNATURE~~~£~
PLEASE PRINT OR TYPE NAME: Rocco "RockY' Germano
ADDRESS:5985 West 32110 Avenue . Denver. CO 80212
HOME PHONE: (303) 902-1202
~USINESS PHONE: (303) 234-0546
t:-MAIL AUUKt:titi: KocKuerrnanocc:numau.com
APPLICATION WILL BE KEPT ON FILE FOR ONE YEAR
Attachment 1
L 4 ~ _.... , C ity of
JP'WheatR.l_.dge
ITEM NO:_&_.
DATE: October 28 ,2013
REQUEST FOR CITY COUNCIL ACTION
--~~ TITLE: MOTION TO RATIFY MAYORAL REAPPOINTMENT OF
JESSE IDLL TO RENEWAL WHEAT RIDGE, TERM TO
EXPIRE NOVEMBER 30, 2018
D PUBLIC HEARING
~ BIDS/MOTIONS
D RESOLUTIONS
QUASI-JUDICIAL:
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2 N D READING
D YES
~~ i.fo . J-hrw .uJ
•ty Clerk
ISSUE:
Jesse Hill currently serves as the District I representative and has since 2011. His term will
expire on November 30 ,2013.
Mr. Hill was contacted to see if he is interested in reapplying for a five-year term on Renewal
Wheat Ridge. Mr. Hill responded that he would like to serve for five more years .
Mayor DiTullio is seeking to reappoint Mr. Hill for a five-year term to expire November 30,
2018.
PRIOR ACTION:
None
FINANCIAL IMPACT:
None
BACKGROUND:
Members of Renewal Wheat Ridge are appointed by the Mayor and ratified by City Council.
Council Action Form
October 28, 2013
Page 2
RECOMMENDATIONS:
Mayor DiTullio is recommending that Jesse Hill be reappointed to Renewal Wheat Ridge
representing District I, tenn to expire November 30, 2018.
RECOMMENDED MOTIONS:
"I move to ratify the Mayoral appointment of Jesse Hill to be reappointed to Renewal Wheat
Ridge representing District I, tenn to expire November 30, 20 18"
Or
"I move to deny the appointment of Jesse Hill to Renewal Wheat Ridge for the following
reason(s) "
REPORT PREPARED/REVIEWED BY:
Bruce Roome, Deputy City Clerk
Janelle Shaver, City Clerk
Patrick Goff, City Manager
ATTACHMENTS:
1. Jesse Hill , Application for Reappointment
•••
~of
\Vlieat Ri_dg
October 15, 2013
Jesse Hill
2995 Chase St.
Wheat Ridge, CO 80214
Dear Jesse:
In 1997, the Council passed a Resolution that outlined the process to be followed
for reappointment when Board and Commission members complete their term.
When their term expires, each Board and Commission member must complete an
application form and formally reapply for the same Board or Commission or for any
other Board or Commission.
According to our records, your term on Renewal Wheat Ridge will expire on
November 30, 2013. Please let us know if you are Interested In reapplying for
another five-year term. If you are interested an application is enclosed for your
convenience. We ask that you return the bottom half of this letter no later than
ov r t , 20 3 . A stamped return address envelope has been included for
your convenience.
The Mayor appoints Renewal Wheat Ridge members and then his decision is ratified
by City Council. Should he need any further information the Mayor will be in contact
with you.
Thank you for serving on Renewal Wheat Ridge. Wheat Ridge is very fortunate to
have citizens like you who volunteer their time and expertise to serve the City.
Sincerely,
JMu~
Bruce Roome
Deputy City Clerk -------------~--------
NAME: Jesse Hill BOARD/COMMISSION: Renewal Wheat Ridge
Please ctrcl one of the following:
(' Yes. I wOUld like to reapply for another five-year term (application attached)
No , I do not wish to serve another term .
Attachment 1
City of Wheat Ridge
Board & Commission
Application for Reappointment
Please circle one ·Of the following:
Yes , I would like to reapp ly for another Five -year term (Go to Section A)
No , I do not w ish to serve another term (Go to Section B)
A . APPLICATION FOR REAPPOINTMENT TO THE :
~ f'I-'C'-"ii-L \;J t(~A..,. R'Ul&e
(BOARD/COMMISSION/COMMITTEE)
DATE : /bjt g
1
/25)1'f DISTRICT_..:::.;; ___ _
ARE THERE ANY CONFLICTS WHICH WOULD INTERFERE WITH REGULAR
ATTENDANCE OR DUTIES?_....:/V___;;;,.O ______________ _
B . INFORMATION -PLEASE COMPLETE TO UPDATE RECORDS
NAME: 0e> .n: I·U.t-L
ADDRESS : 2 t:t "'S c~!~S f )T
HOMEPHONE: 1o5-725 -qSJO
BUSINESS PHONE : _________________________ __
E -MAIL ADDRESS : ::r f.·>~ f (§) 1"1 fc il 7 8K , c ~ ¥1
r_/ __, :-; ~2 ~ SIGNA~~ ·--1£_7
APPLICATION WILL BE KEPT ON FILE FOR ONE YEAR
~~4~
-., City of
_;P'WheatRi_dge
ITEM NO: 7,
DATE: October 28 , 2013
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO CANCEL THE REGULAR MEETING OF THE
CITY COUNCIL ON NOVEMBER 25, 2013, DUE TO THE
THANKSGIVING HOLIDAY AND THAT A REGULAR
MEETING BE CONVENED PRIOR TO THE STUDY SESSION
ON NOVEMBER 18, 2013
0 PUBLIC HEARING
1:8] BIDS/MOTIONS
D RESOLUTIONS
0 ORDINANCES FOR 1sT READING
0 ORDINANCES FOR 2ND READING
QUASI-JUDICIAL: D YES 1:8] NO
-c e~JxXrtt
ISSUE:
The November 25th regular meeting falls on the Monday before the Thanksgiving holiday this year.
In order to administer the Oath of Office to the newly elected Mayor and Council Members in a
timely manner, staff is requesting a regular meeting be scheduled prior to the study session on
November 18th.
FINANCIAL IMPACT:
None
RECOMMENDATIONS:
Staff recommends the cancellation of the November 25 , 2013 regular meeting and that a regular
meeting be convened prior to the study session on November 18 , 2013.
RECOMMENDED MOTION:
"I move to cancel the regular meeting of the City Council on November 25 , 2013 due to the
Thanksgiving holiday, and that a regular meeting be convened prior to the study session of
November 18,2013.
Or,
Council Action Form
October 28 , 2013
Page 2
"I move to maintain the regularly scheduled Study Session ofNovember 25 , 2013, for the following
reason( s) "
REPORT PREPARED/REVIEWED BY:
Patrick Goff, City Manager