HomeMy WebLinkAboutStudy Session Agenda Packet 04-21-14STUDY SESSION AGENDA
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 W. 29th Ave.
Wheat Ridge CO
April 21, 2014
6:30p.m.
Individuals with disabilities are encouraged to participate in all public meetings sponsored by the
City of Wheat Ridge . Call Heather Geyer, Administrative Services Director at 303-235-2826 at
least one week in advance of a meeting if you are interested in participating and need inclusion
assistance .
PUBLIC COMMENT ON AGENDA ITEMS
APPROVALOFAGENDA
.L Historical Society Support
£. Wadsworth PEL-Informational Meeting
~ Discussion of Revised Council Rules of Order and Procedure
4 . Staff Report(s)
-Community Outreach Effort ; Revenue Enhancements
~ Elected Officials ' Report(s)
ADJOURNMENT
:f-lem J,
~~~~
.... .-City of ~Wheat&_dge ~ARKS AND RECREATION
TO:
FROM: Joyce Manwaring, Parks and Recreation Director
DATE: April 21 ,2014
SUBJECT: Wheat Ridge Historical Society and City partnership background information
The Baugh House , Sod House and Richards Hart Estate are listed on the National Register of
Historic Places. The City of Wheat Ridge owns and maintains both the grounds and historic
structures located at the Historic Park on Robb Street and the Baugh House on 44 1h Avenue. The
Wheat Ridge Historical Society is responsible for programming these facilities for the public.
They also own, maintain and display historical artifacts stored at the sites. The City is solely
responsible for the operation and maintenance of the Richards Hart Estate , located at 28 1h and
Benton.
The City allocates funding for the maintenance of these structures in the Historic Buildings
program budget. The 2014 appropriation is $49 ,384 and includes operating supplies , facility
repair and maintenance costs as well as any scheduled capital improvement projects for all
facilities . It also includes the Richards Hart Estate supervision for rental events. This budget
does not reflect the cost of park maintenance salaries for any of the work completed at these
facilities . Prior to budget cuts in 2002 , the City appropriated funds in the amount of $11 ,000 for
a part-time employee to work at the museum one day per week.
Attachment #1 -Contract between the City of Wheat Ridge and the Wheat Ridge
Historical Society
In June of 1987 the City entered into a formal contract with the Wheat Ridge Historical Society
regarding the operation and maintenance of the historic structures owned by the City. The
contract also addresses programming aspects of the historic structures and the care, loan and
display of artifacts owned by the Historical Society.
Attachment #2 -Resolution approving the purchase of the Baugh House
In January 1997 the City Council passed a resolution approving purchase of the Baugh House.
Attachment #3 -Contract between the City of Wheat Ridge and the Wheat Ridge
Historical Society
In January of 1998 the City entered into a formal contract with the Historical Society regarding
the funding of the restoration of the Baugh House. This restoration has been completed.
· .... : .. :: . .J
CONTRACT
This Contract, made this ;;t3 day of ~ , 1987,
by and between the City of Wheat Ridge, Colo do;aHOme-Rule
municipal corporation (hereinafter referred to as · the "City"),
and the Wheat Ridge Historical Society, a Colorado nonprofit
corporation (hereinafter referred to as the "Historical
Society"). · .. "· .~ . . · , ...
WHEREAS, the City owns certai"n real property ;and building
situate thereon which are of historical significance;
WHEREAS, the Historical Society, which is not a City agency,
possesses, either through ownership or lease arrangement,
artifacts of historical significance; ·
.WHEREAS, the City and the Historical Society have in the .
past ·cooperated, and .wish to continue in the future to cooperate,
1n the care, preservation, and presentation of historical
exhibits and displays relating to the history of the City of
Wheat Ridge all for the benefit of the general public;
"''l ' WHEREAS, the parties wish to enter into a formalized
·;:.'=;.;.=;_:.·~·agreement whereby the purposes above specified may be carried on;
NOW, THEREFORE, for the consideration of ·the mutual promises
and .under:takings specified herein, "the parties identified above,
for themselves, their heirs, successors and .assigns, do hereby
covenant, warrant, and agree as follows: ·
1. ·The Historical Society agrees that it shall manage and
maintain, subject to the provisions hereof, the City-owned
facilities known and described as the Sod House, the Brick Museum
and shed at 4610 Robb Street, and the. Coulihan/~ohnson Cabin,
together with any historical artifact collections or displays
maint~ined therein. The parties specifically acknowledge and
agree, however, that the City shall rnaintain ·the grounds .
surrounding said buildings and "that the City shall further
perform repairs required upon said b~ildings.
2. The Historical Society agrees that it shall provide and
loan to the City those certain ·artifacts· identified on Exhibit A,
which is attached hereto and incorporated herein, for the purpose
of displaying the sru~e within ·City-owned buildings~
Attachment 1
3. The Historical Society agrees that it shall accept on a
loaned basis all City-owned artifacts which are identified in
Exhibit B, which is attached hereto and incorporated herein, and
shall display and care for said artifacts.
4. The City agrees that it shall provide fire and casualty
insurance covering all of the artifacts listed in Exhibits A and
B, as the same presently exist or as the same may be amended in
the future, provided that said Exhibits A and B shall contain
updated listings of the artifacts owned by the respective
properties, and shall reflect appraised values for said
artifacts.
5. The City acknowledges that the Historica~ Society shall
be responsible for the lending of artifacts, whetqe~:owned or
controll~d by the Historical Society or the City,~ursuant to the
rules of the Historical Society. Responsibility for loss of or
damage to said artifacts shall be assumed by the Historical
Society pursuant to the terms of its rules.
6. Any person employed or retained by the City to give
City-sponsored or conducted tours of the buildings or exhibits
maintained in City-owned buildings shall be subject to approval
and review by the Historical Society. It is understood that
Historical Society personnel and volunteers shall likewise be
authorized to give tours, and that special ·events shall be
coordinated and conducted by Historical Society volunteers.
· .. ~:~' 7. The parties agree to cooperate fully in any necessary
.~"f~·v.:·~~·aspect when applications are made for grants relating to
expansion of historical facilities or exhibits.
8. The parties specifically .agree that during any
renovations or repairs to City-owned facilities, the Historical
Society shall coopecate with the City regarding the preservation
and storing of any artifacts which may be affected during said
renovation.
9. This Contract shall continue in full force until the
same is terminated by a writing signed by either party and
delivered to the other party, or by the mutual written consent of
the parties.
THE CITY OF WHEAT RIDGE, COLORADO
ATTEST:
. ~
By ~& ... A .JZZi;:/
~-Frank Stites, Mayor
WHEAl RI.DGE HISTORI.CAL SOCIETY
2
·.:..........
TITLE:
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 1565
A RESOLUTION . DECLARING THE INTENT OF THE CITY OF WHEAT ·
RIDGE TO ACQUIRE PROPERTY AT '11361 WEST 44TH AVENUE IN
FEE SIMPLE FOR THE SP ECIFIED PUBLIC PURPOSE OF PUBLIC
PARK AND RECREATION, FURTHER CONTINUANCE OF GOOD FAITH
NEGOTIATIONS TO ACQUIRE SAID PROPERTY INTEREST, AND
AUTHORIZATION TO INITIATE AN ACTION IN EMINENT DOMAIN TO
ACQUIRE SAID PROPERTY IN THE EVENT GOOD FAITH
NEGOTIATIONS DO NOT RESULT IN AN AGREEMENT TO ACQUIRE
SAID PROPERTY INTEREST.
WHEREAS, the City of Wheat Ridge, Colorado, is involved
in a project to preserve the Baugh Cabin located at 11361 West 44th
Avenue; and
WHEREAS, preservation of the Baugh Cabin (hereinafter the
"Project") was undertaken for the public purpose of public park and
recreation purposes; and
WHEREAS, acquisition of the property interests described
in Exhibit A .attached hereto and incorporated herein by this
reference (hereinafter the "Property") , is necessary for the
completion of · said Project; and
WHEREAS, negotiations to purchase the Property have, to
this point, been unsuccessful; and
WHEREAS, it is necessary for the City of Wheat Ridge to
acquire immediate possession of the pr~perty .in order to complete
the Project in a timely manner; and
WHEREAS, the City of Wheat Ridge has determined that it
is necessary to acquire a fee simple interest in the Property, and
that, in the event that good faith negotiations .do not result in
voluntary granting of a fee simple interest in the Property, it is
necessary that the City of Wheat Ridge acquire said interest in
said real property through the use of the City of Wheat Ridge's
power of eminent domain as reserved to the City of Wheat Ridge in
its · Home Rule Charter, and in Article II, Section 15 of the
Constitution of the State of Colorado and in C.R.S. §§ 38-1-101, et
~' and 38-6-101, et seq.
MUR\53027\169327 .1
Attachment 2
OFFICE OF 1HE Cf1'Y CLERK
WHEAT RIDGE. CO 10033
THIS IS A TRUI NfD CORRECf·
COPY (EXACr) OF'IME ORIGINAL
DOCUMENT. IN fit CUI'IOD¥. ·
DAle~~ ~ s=ctifl §~'VN~· WANDA SANG,, K / ' .._
_j
.-~
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WHEAT RIDGE, COLORADO, THAT:
1. The City Council hereby finds that the Project will
serve a public purpose b j pre serving the Baugh Cabin for park and
recreational purposes. The City Council further finds that it is
necessary to acquire the Property to achieve said public purpose.
2. The City Council does hereby declare its intent to
ac q u i re a fee simple interest in the Property from the Owner and
all 0thers having an interest therein.
3. The City Council specifically authorizes that
negotiations between the City and the Owner of the Property
continue in good faith, but in the event such negotiations are
unsuccessful, acquisition of a fee simple interest in the Property
from the record Owner thereof and all other owners having an
interest therein, through use of the City's powers of eminent
domain based upon the Constitution of the State of Colorado, by the
Charter of the City of Wheat Ridge and by Statutes of the State of
Colorado, is hereby authorized.
4. A copy of this Resolution shall be forwarded to the
record Owner of the Prop~rty.
DONE AND RESOLVED this ~hday of _J_a_n_u_a_r_Y ________ , 1991.
ATTEST:
,
Wanda Sang, Clerk
Date: ____ J~a~n~u_a_r~y~l~S~·-1~9~9~7--------~---
CITY COUNCIL
By =--~=-----/.JLd._· _<-) ___ _
Dan Wilde, Mayor
[SEAL)
M UR \53027 \169327 .I -2-
CONTRACT
\.2
This Contract, made ~his~ day of , 1998, by and between the City of
Wheat Ridge, Color.ado, a home rule municip corporation (hereinaf~er referred to as the
"City"), and the Wheat Ridge Historical Society, a Colorado nonprofit corporation
(here i nafter referred to as the "Historical Society") (together referred to as the "Parties'.').
WHEREAS, the City owns certain real property and buildings situate thereon which
are of historical significance, including but not limited to, the Baugh House and surrounding
property, located at 11361 West 441h · Avenue, collectively referred to as the "Baugh
Property";
WHE-REAS, ·the Historical Society, which is not a City agency, has received an I.R.S.
determination letter which classifies it under Section 501 (c)(3) of the Internal Revenue
Code as a . non profit corporation;
WHEREAs : the Historical Society is able to receive donations that are tax deductible
as a Section 501 (c)(3) non profit corporation;
WHEREAS, the Historical So9iety has received in 1997 an anonymous donation in
the amount of $25,000, with an additional $25,000 pledge each year for the years 1998
and 1999, for a total of $75,000, for the purposes of p~eserving the Baugh House; and
WHEREAS, the City and the Historical Society have in the past, and wish to
continue in the future, to cooperate in the care, preservation, and presentation of historical
exhibits and displays relating to the history of the City of Wheat Ridge all for the benefit of
the general public;
WHEREAS, the · Parties wish to enter into a formalized agreement whereby the
-purposes above specified may be carried out;
NOW, THEREFORE, in consideration of the mutual promises and undertakings
specified herein, the Parties, for themselves, their heirs, successors and assigns, do hereby
covenant, warrant and agree as follows:
1 . The City and the Historical Society shall commence a joint public
· participation process to determine uses and plans for restoration and
·preservation of the Baugh Property.
2. Within the limitations of its budget and subject to appropriations, the City
shall restore and preserve the. Baugh House, auxiliary buildings and
surrounding grounds. All improvements. shall be made in conformance with
t!'le Department of Interior Standards for Historic Preservation.
3. The City shall apply for grants to help pay the costs associated with the
restoration and preservation of the Baugh Property, including bu.t not limited
to the Colorado Historical Fund, Jefferson County Open Space, and GOCO
(Great Outdoors Colorado).
Th.e Historical Society shall transfer to .the City the anonymous donation of
$25.000 per year for three (3) years to s.atisfy the financial match required
.for the grant applications described in Pafagraph 3.
2 .01
~ttachment 3
, ...
5. It is anticipated that monies received for the restoratipn and preservation of
the Baugh Property will come from donations, grants, proceeds from fund-
raising eyents and monies budgeted and appropriated by the City. All funds
shall be placed · in a special fund held by the City. ·
6. The Wheat Ridge City Council, upon the recommendation of the Historical
Society, shall approve the scope o.f work for any repairs or expenditures
associated with the restoration and preservation of the Baugh House.
7. The City and the Historical Society agree to cooperate fully in any necessary
aspect when applications are made for grants relating to preservation of the
Baugh Property or .exhibits.
8. The City shall be responsible for maintenance, operations, liability insurance
and all other reasonable and necessary expenditure related to the ownership
of the Baugh Property, to the same extent it is for all municipally owned
properties.
9. This contract shall continue in full force until the same is terminated by a
writing signed by either party and delivered to the other party, or by the
mutual written consent of the Parties.
1 0. The financial participation · of the Historical Society is predicated upon the
Baugh Property remaining in City Ownership. In the event ( 1) the City
transfers the Baugh Property to an entity not controlled by the City, or
(2) the Baugh House structure is moved from its present location, all funds
donated, transferred or made available to the City from the Historical Society
for restoration of the Baugh Property shall be returned to the Historical
Society.
AP~~
City Attorney
ATTEST
( iE D\53027 \271 752 .0 I 2
~~·~ .... _ ., City of •
!P("WheatRt._,dge ~PUBLIC WORKS
-J, -f e m,. 2 .
TO:
Memorandum
Patrick Goff, City Manager .r/J..
FROM: Scott Brink , Director of Public Works
DATE: April 11 , 2014 (for April21 , 2014 Study Session)
SUBJECT: Wadsworth Boulevard PEL Update
Introduction
On January 27 , 2014, the City awarded a contract for professional services to Parsons
Brinckerhoffto perform the Wadsworth Boulevard Planning and Environmental Linkage (PEL)
study from 35th A venue to 48 111 A venue. Funding for this study was attained through the Denver
Regional Council of Governments (DR COG) Transportation Improvement Program (TIP) in
September 2012 .
The study will work to identify traffic congestion and safety issues , develop long-term roadway
and multi-modal improvement plans, and to identify how future land use and redevelopment
opportunities may develop in consideration of future roadway improvements. In addition , the
study is intended to work with stakeholders to examine the need for the following improvements
to the street, as well as producing design , funding , scheduling, and phasing recommendations to
achie ve them:
• Higher le vel-of-service operations at the signalized intersections
• Improved multi-modal facilities to serve transit and other modes of transportation
• Improved aesthetics and safety by incorporating streetscape and lighting
• Reconstruction to current design and operation standards
• Adequ ate local acce s s to service existing and planned adjacent land uses
Recognizing that future funding to improve the corridor all at once may be limited , the PEL
Study will help the City identify the overall vision as well as packages of improvements that may
be constructed over time as funding becomes available. The results of these efforts may
ultimatel y be used to prepare National En v ironmental Policy Act (NEPA) studies and final
d es ign .
The study is being led by City staff with the assistance of Parsons Brinckerhoff and includes
participation by the Colorado Department ofTransportation (COOT) and the Federal Highway
Administration (FHWA). A copy of the Council Action Form (CAF) from the January 27 , 2014 ,
meeting is attached to this memorandum and provides further background information and
specifics with regards to the services pro vided by Parsons Brinckerhoff. The study is expected to
be completed within the next 12-18 months.
Wadsworth Boulevard PEL Update
April 21 , 2014 Study Session
Page 2
Study U pda te and Next Ste ps
The study team began with a kickoff meeting on February 18 , 2014 , and has met several times in
March and April to develop a draft "Purpose and Need" statement and begin assessing existing
conditions and problem areas.
The next step is to present the Purpose and Need and other background materials at a public
scoping meeting to be held on April 23 , 2014 . At the City Council Study Session on April 21 ,
members of the project team will present an update to the City Council , including materials that
are being prepared for the public scoping meeting. The overall intent will be to provide Council
an update , receive feedback , and answer any questions the City Council may have at this time.
ATTACHMENTS:
1. Council Action Form-January 27 , 2014
~.,
... ..-City of
?WlieatRi_dge
ITEM NO: _!:L_
DATE: January 27,2014
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO AWARD THE CO TRACT FOR THE
WADSWORTH BOULEVARD PLANNING AND
ENVIRONMENTAL LINKAGE STUDY TO PARSONS
BRINCKERHOFF, DENVER, CO, IN THE AMOUNT OF
$962,351.41, WITH AN ADDITIONAL CONTINGENCY
AMOUNT OF $96,200 FOR A TOTAL OF $1,058,551.41
0 PUBLIC HEARING
I2J BIDS/MOTIONS
0 RESOLUTIONS
D ORDINANCES FOR 1ST READING
0 ORDINANCES FOR 2N° READING
QUASI-JUDICIAL: D YES
D~~~~ City Manager
ISSUE:
The City was awarded funding for a transportation study on Wadsworth Boulevard from 36lh to
46th A venues through the Denver Regional Council of Governments (DR COG) Transportation
lmprovement Program (TIP) in September 2012. The study consistes of a Planning and
Environmental Linkage Study (PEL) to identify traffic congestion and safety issues and to
develop multi-modal solutions and related environmental mitigation for future construction
improvements to address mobility in this highway corridor.
Parsons Brinckerhoffwas selected by the established procurement process to perform the study
for an amount of $962,351.41.
PRIOR ACTION:
An Intergovernmental Agreement (IGA) with the Colorado Department of Transportation
(COOT) was approved by resolution on May 13, 2013, to authorize the study.
FINANCIAL IMPACT:
City Staff will administer the study with reimbursement of 53% of all project study-related costs
by COOT, not to exceed $636,000. While the project cost is not expected to exceed the project
Attachment 1
Council Action Form
Janual) 27. 2014
Page 2
estimate. any unlikely shortfall will be provided by the City . The City's port1on ts not expected
to exceed 564.000. Funding for thi program has been approved 111 the Wadsworth PEL line
ttem of the 2013 Capttallmpron!ment Program Budget m the amount of 1.200.000 . Like\\ 1sc.
the 20 I) CIP re\ enucs mclude the expected reunbursements.
BAC K G RO UN D :
In \1arch 2012. the Cny applied to OR COG tor federal transportation funds <natlable ti)r tiscal
years 2012 through 2017 to help fund a transportatton and en\'ironmcntal stud) on \\ adsworth
Boulc\'ard from 36 1h to 46th A,·enues. ORCOG awarded the grant applicatiOn 111 eptemhcr
2012 .
Thts project \\til pro\ ide a stud) and lindmgs ''hich \\ill he uttlited for the destgn and the
em tronmcntul assessment of future transpnrtatton tmpnn emcnts . fhc tmprm cmcnt of thts
segment of\\ ads\\Orth Boule,·ard has been a high priorit) for hoth COOT and the Ctt) of\\ he:Jt
Ridge tor more than 20 year'i Lack of a\ atlahle funding is the pnmary reason for postponmg
tmpnl\ ements. It is anticipated the study. with constderation of future land u c. will identit) the
imprm·ements needed to wtden \\ adswnrth Roulc\ ard het\\een 16111 and 46th A \'enues to stx
traYel lanes. mcluding the maJor intersectiOns at 1S '1 and 44111 A\ cnucs. prm tdc additiOnal tum
lanes at kc) congested intersectiOn .. and mstall medians to better manage access. Bike lanes and
detached stdcwalks will also be stud1cd to potentially scrYc addittonal modes of transportatiOn
rhe study limtts \\ere extended from 35 1h to 4X 111 A\·enucs as a result of a dtscusstnn with C'DOT
ami Fctlcral Htgln\a) Admmtstratton constdcnng 'anous tr:.~nsportatton aspects assoc1atcd '.A.Ith
cnmdor planning. traffic operation and maJor land usc dcsignatwns.
The federal gram will provide $636.000 to assist m fundmg the estimated 1.200.000 proJect.
COOT will admini. ter the project's federal funding. while the City will manage the stud).
Although the IGA states that th~: City will provide a match of 132.000. the City agreed to
prmttlc an 0\cnnatching amount of 432.000. The IGA addresses the federal grant and onl) the
reqUired mmimum local match per federal regulations The Ctt~ '"ill he responsible f(lr
pro\ 1dmg the loc:JI match llf )564.000 eommtttcd 111 the appltcatton to OR COG
On October 29. 2013. proposals were recened from t(mr consulung !inns. in response to RI-Q-
.1'\-13-22. Based on the re\ te\\ of the propnsals. mtcn Jews and reference checks. the htghest
ranked linn was Parsons Bnnckerhoff. Ocn\'er. CO. hnal election \\as based on qualiticat10ns.
stud) approach. mnO\ ati\ c ideas. the proJeCt team and their expcnencc on pre\ ious studies.
Appropriate fees for the work were then negotiated to an amount of 5962.351.41 . The proposal
also includes additional sen tees that may he needed m the event that additwnal requirements are
warranted to complete the study. This includes. but is not limited to. cnvtronmcntal a sessment
or other technical analysts. Staff recommends that 96.200. approximately I 0°·o of the base
contract. be allocated as contmgenc) funds. should additiOnal sen 1ccs be reqUJrcd during the
stud) process.
Council Action Fonn
January 27. 2014
Page 3
RECOMMENDATIONS~
Staff recommends award ofthc Wadsworth Boulevard Planning and Environmental Linkage
Study to Parsons Brinckcrhoff in the amount of $962.351.41 with a study contingency of
$96.200 and that the Director of Public Works be authorized to issue change orders up to a total
contract and contingency amount of $1,058,551.41.
RECOMMENDED MOTION:
"I move to award the contract for the Wadsworth Boulevard Planning and Environmental
Linkage Study to Parsons Brinckerhoff, Denver, CO, in the amount of$962,351.41. with an
additional contingency amount of $96,200, for a total of $1,058.551.4 1."
Or:
"I move to deny the award of the contract for the Wadsworth Boule\ard Planning and
Environmental Linkage Study to Parson Brinckerhoff, Denver. CO. for the folio\\ ing reason( ):
REPORT PREPARED/REVIEWED BY:
Steve N!,>uyen. En!,rineering Manager
Jennifer Nellis, Purchasing Agent
Scott Brink. Director of Public Works
Patrick Goff. City \lfanager
ATTACHMENTS:
1. Wadsworth PEL Study Final Proposed Scope
2. Wadsworth PEL Parsons Brinckerhoff Budget Summary
SCOPE OF WORK BASIC CONTRACT
CONTRACT TYPE [CHECK ONE]
D Specific Rate of Pay
f2l Cost Plus Fixed Fee
D Lump Sum
CONTRACT DATE: TBD
CITY OF WHEAT RIDGE PROJECT NUMBER: M -0 1-13
PROJECT LOCATION: SH 121/Wadsworth Boulevard: W 35 1h toW 48th
COOT PROJECT NUMBER: STU 1211-081
CDOT PROJECT CODE: 19488
THE COMPLETE SCOPE OF WORK INCLUDES THIS DOCUMENT {ATTACHED TO THE
CONTRACT FOR CONSULTANT SERVICES) AND , IF REFERENCED ,
SECTION 1 PROJECT SPECIFIC INFORMATION
SECTION 2 PROJECT MANAGEMENT AND COORDINATION
SECTION 3 EXISTING FEATURES
SECTION 4 REFERENCE ITEMS NEEDED BY THE CONSULTANT
SECTION 5 GENERAL INFORMATION
SECTION 6 PROJECT INITIATION AND CONTINUING REQUIREMENTS
SECTION 7 PEL STUDY WORK TASK DESCRIPTIONS
SECTION 8 CONTRACT CONCLUSION (CHECKLIST)
APPENDICES
Attachment 1
Pagel
TABLE OF CONTENTS
SECTION 1
1 PROJECT BACKGROUND
2 PROJECT GOALS
3 PLANNED IMPROVEMENTS
4 WORK DURATION
5 CONSULTANT RESPONSIBILITY AND DUTIES
6 WORK PRODUCT
7 WORK PRODUCT COMPLETION
8 ADDITIONAL PROJECT INFORMATION
9 SCOPE OF WORK ORGANIZATION
SECTION 2
1
2
CITY CONTACT
PROJECT COORDINATION
SECTION 3
1
2
3
4
STRUCTURES
UTILITIES
IRRIGATION DITCHES
RAILROADS
SECTION 4
1
2
CURRENT COOT MANUALS, SPECIFICATIONS, STANDARDS, ETC.
CURRENT CITY MANUALS, SPECIFICATIONS, STANDARDS, ETC.
SECTION 5
1
2
3
4
5
6
7
NOTICE TO PROCEED
PROJECT COORDINATION
ROUTINE REPORTING AND BILLING
PERSONNEL QUALIFICATIONS
CITY COMPUTER/SOFTWARE INFORMATION
COMPUTER DATA COMPATIBILITY
PROJECT DESIGN DATA AND STANDARDS
SECTION 6
1 PROJECT INITIATION AND CONTINUING REQUIREMENTS
Pa ge 2
4
4
4
4
4
5
5
5
5
ERROR! BOOKMARK NOT DEFINED .
6
6
6
6
6
6
6
6
7
7
7
7
7
7
7
8
8
8
9
9
9
SECTION 7
1
2
3
EXISTING CONDITIONS REPORT
DEVELOP A STATEMENT OF PURPOSE AND NEED AND IDENTIFY GOALS FOR THE CORRIDOR
ALTERNATIVE SELECTION REPORT
11
12
15
16
4 SYSTEM/PROJECT FEASIBILITY STUDY AND FEASIBILITY STUDY REPORTERROR! BOOKMARK NOT DEFINED .
SECTION 8 19
1 SUPPLEMENTAL WORK 19
2 CONTRACT COMPLETION 20
APPENDICES 20
APPENDIX A 21
APPENDIXB 24
APPENDIXC 26
PEL QUESTIONNAIRE 26
Pa ge 3
PROJECT BACKGROUN D
SECTION 1
PROJECT SPECIFIC INFORMATION
State Highway 121/Wadsworth Boulevard is a primary north-south corridor through the City ofWbeat Ridge.
The Roadway is classified as a Principal Arterial and provides access to Interstate 70, connects the City to the
neighboring Cities of Arvada and Lakewood, and intersects with three regional FasT racks corridors . In several
City planning documents, Wadsworth Boulevard is identified as a primary commercial corridor and a key target
area for redevelopment. In DRCOG's 2035 Metrovision Plan , Wadsworth Boulevard is shown as a Tier 2 -
Potential Regional and State Intercity Corridor. For many Front Range commuter , Wadsworth Boulevard
erves as a primary north-south-route . The street currently has two travel Janes in each direction with side by
side left turns through the City , except at the signalized street intersections where single left turn Janes exist.
Dedicated right turn Janes exist at some street intersections and businesses. Multi-modal facilities are sporadic
and most do not meet current standards .
The City of Wheat Ridge (City) is soliciting consultant services to investigate and make recommendations for
improvements to the street to provide additional capacity, to improve the multi-modal facilities, and to ensure
adequate local access. The selected consultant team (hereafter referred to as the Consultant) shall evaluate the
existing and future operating conditions and feature of the street. In this project the scope of services to be
provided by the Consul tant shall produce a Planning and Environmental Linkage (PEL) Report wi th the goal of
identifying existing conditions , anticipated problem areas , and developing a range of multi-modal
improvements to reduce congestion and improve operations and afety of the street. The results of these efforts
may ultimately be used to prepare National Environmental Policy Act (NEPA) studies and fmal design .
2 PROJECT GOALS
This project is intended to examine the need for the following improvements to the street , as well as producing
design , funding , scheduling, and phasing recommendations to achieve them :
A. Higher level-of-service operations at the signalized intersections
B . Improved multi-modal facilities to serve transit and other modes of transportation
C. Improved aesthetics and safety by incorporatin g streetscape and lighting
D. Reconstruction to current design and operation standards
E . Adequate local access to service existing and planned adjacent land uses
The objective of this project is to work with stakeholders to analyze and develop a range of improvements to
reduce congestion and improve operational performance and safety of the street and local access. The project
will assist the City , other public agencie , and resource agencies in identifying issues of importance to each
re pective agency .
The Consultant will produce documents and deliverables in a form that can be incorporated by reference, as
appropriate , in subsequent NEP A document(s) as outlined in Appendix A to 23 CF R Part 450 -Linking the
Transportation Planning and NEP A Processes .
3 PLANNED IMPROVEMENTS
This project is located on SH 121/Wadsworth Boulevard between mileposts 15.367 and 16 .577 (W. 35th and W.
48th Avenues) in Jeffer on County.
4 WORK DURATION
The time period for the work described in this scope is approximately 15 to 24 months .
Page4
5 CONSULT ANT RESPONSIBILITY AND DUTIES
The Consultant is responsible for conducting project coordination, agency coordination, public participation,
feasibility study conceptual design and alternatives analysis , environmental and design data collection and
analysis, specifications and estimate, and post design services as described in the following sections.
6 WORK PRODUCT
The work in the scope of services for this project will be contracted on an individual Task Order basis , as
needed and if needed as determined by the City. The City reserves the right to , at its sole discretion, decide to
not issue task orders for any part of the work contained in this scope of services. The Consultant work products
will include:
A. Reports
B . Project Coordination
C. Schedules
D. Meeting Minutes
Detailed work product requirements are described in the following sections . All work required to complete this
Scope of Work requires the use of English Units .
7 WORK PRODUCT COMPLETION
All submittals must be accepted by the City 's Public Works Director or designee .
8 ADDITIONAL PROJECT lNFORMATION
Additional information regarding this project is included in the following documents:
A. Accident history data
B . Traffic Data
C . GIS data including:
a Aerials from 200 I to 20 12
b Roadway features
c Planimetric data
d ROW, easement, and property data
e Zoning data
Please provide a notice oftive working days prior to obtaining the document(s) in person.
Page 5
SECTION 2
PROJECT MANAGEMENT AND COORDINATION
1 CITY CONTACT
The Contract Administrator for this project is :
Name : Steve Nguyen , PE
Title: Engineering Manager
Active day-to-day administration of the contract will be delegated to:
Name: Mark A Westberg, PE , CFM
Title: Projects Supervisor
Address:7500 W 29'h Avenue , Wheat Ridge CO 80033
Phone : 303-235-2863
E-mail : mwestberg@ci .wheatridge.co.us
2 PROJECT COORDINATION
Coordination will be required with the following entities :
A. Colorado Department of Transportation (CDOT)
B. Jefferson County
C. Regional Transportation District (RTD)
D. Denver Regional Council of Governments (DRCOG)
E. Urban Drainage & F lood Control District (UDFCD)
F . Environmental Protection Agency (EPA)
G . Federal Highway Administration (FHWA)
H . Federal Transit Authority (FT A)
I. Utility Providers
J . State and Federal Resource Agencies
K. Emergency Response Agencies
The consultant should anticipate that a design which affects an agency wi ll have to be accepted by that agency
prior to its acceptance by the City. Submittals to affected agencies will be coordinated with th e City.
STRUCTURES
There are no know structures at this time.
2 UTILITIES
SECTION 3
EXISTING FEATURES
Contac t Utility Notification Center of Co lorado (UNCC) at 1-800-922-1987
3 IRRIGATION DITCHES
There is no known irrigation ditch involvement at this time .
4 RAILROADS
The re is no known railroad involvement at this time .
Note : The above is a list of the known features in the area . It shou ld not be considered as complete . The
Consu ltant sho uld be alert to the existence of other possible conflicts.
Page 6
SECTION 4
REFERENCE ITEMS NEEDED BY THE CONSULTANT
I CURRENT CDOT MANUALS, SPECIFICATIONS, STANDARDS, ETC.
The consultant shall obtain and utilize the most recent COOT adopted references including standards and
specifications , manuals and software , electronic files of applicable standards, and all COOT forms specified in
this document or as directed by the City. A list of general reference material is provided in Appendix A.
2 CURRENT CITY MANUALS, SPECIFICATIONS, STANDARDS, ETC.
The consultant shall obtain and utilize the most recent City adopted references including standards and
specifications, manuals and software, electronic files of applicable standards, and all City forms specified in this
document or as directed by the City. A list of general reference material is provided in Appendix A.
I NOTICE TO PROCEED
SECTION 5
GENERAL INFORMATION
Work will not commence until the written Notice-to-Proceed is issued by the City with certification from the
Consultant that the work will be completed within the allotted time. Work may be required , night or day, on
weekends , on holidays , or on split shifts. The City must concur in time lost reports prior to the time lost delays
being subtracted from time charges. Subject to City prior approval the time charged may exclude the time lost
for:
A. Reviews and Approvals
B. Response and Direction
2 PROJECT COORDINATION
A. Routine Working Contact
The routine working contact will be between the City's Project Manager (City/PM) and the Consultant
Project Manager (C/PM) as defined in Section 6.H .a.
B . Project Manager Requirements
Each Project Manager will provide the others with the following:
a . A written synopsis or copy of their respective contacts (both by telephone and in person) with others.
b. Copies of pertinent written communications .
3 ROUTINE REPORTING AND BILLING
The Consultant will provide the following on a routine basis:
A. Coordination
Coordination of all contract activities by the C/PM
B. Periodic Reports and Billings
The periodic reports and billings required by COOT Procedural Directive 400.2 (Monitoring Consultant
Contracts).
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C . Minutes of all Meetings :
The minutes will be completed and provided to the City/PM within five (5) working days after the meeting .
When a definable task is discussed during a meeting, the minutes will identify the "Action Item", the party
responsible for accomplishing it , and the proposed completion date.
D. General Reports and Submittals
In general, all reports and submittal must be approved by City prior to their content being utilized in
follow-up work effort.
4 PERSONNEL OUALIFICA TIONS
The C/PM must be approved by the City. Certain tasks are required to be done by a Licensed Professional
Engineer (PE) or a Professional Land Surveyor (PLS) who is registered with the Colorado State Board of
Registration for Profes ional Engineers and Land Surveyors, National Institute for Certification in Engineering
Technology (NICET). Other certifications may be required for project inspectors and tester .
5 CITY COMPUTER/SOFTWARE INFORMATION
The consultant shall utilize the most recent City adopted software. The primary software used by the City is as
follows:
A.
B.
C.
D .
E.
F.
G .
H .
I.
J .
K.
L.
M .
N .
0.
P .
Drafting/CADD
Earthwork
Survey
Geometry
Estimating
Specifications
Traffic Operations
Travel Demand Model
Traffic Signals
Hydraulics
Pavement Design
Scheduling
GIS
Noise Modeling
Mise
Reports
AutoCAD Civil 3D 2011 with the City's standards
AutoCAD Civil 3D 20 II
AutoCAD Civil 3D 2011
AutoCAD Civil 3D 20 II
Microsoft Excel 20 I 0
Microsoft Word 2010
CORSIM, VISSIM , and DYNASMART
TransCAD, and/or DYNASMART
Synchro/Sim Traffic
Hydrologic Engineering Center's River Analysis System (HEC-RAS)
DARWin (AASHTO)
Microsoft Project 2010
ESRI, ArcMap geodatabases (Projection: NAD 83 HARN State Plane Colorado
Central F !PS 0502 Coordinate System)
TNM v2.5
Microsoft Word 2010, Exce12010, Power Point 2010
Adobe Acrobat 10 .0 Professional , Micro oft Word 2010
6 COMPUTER DATA COMPATIBILITY
The data format the City presently utilizes which Consultants shall be required to use for submitting roadway
design data is AutoCAD Civil 3D 2011.
The data format used by the Consultant to submit surveying and photogrammetric data shall be as determined
by the City/PM . The data format for submitting design computer files shall be compatible with the latest version
of the adopted City standards. The Consultant hall immediately notify the City/PM if the firm is unable to
produce the de ired format for any reason and cease work until the problem is resolved . Refer to Table I ,
Submittals, for additional information regarding the formats and the acceptable transmittal media.
Page 8
7 PROJECT DESIGN DATA AND STANDARDS
Appendix A is a li st of technical references applicable to CDOT work . The consultant is responsible for
ensuring compliance with the latest CDOT adopted version of the listed references. Conflicts in criteria
shall be resolved by the City/PM.
SECTION 6
PROJECT INITIATION AND CONTINUING REQUIREMENTS
This list establishes the consultant 's individual ta sk responsibility. The consultant shall maintain the ability to
perform all work ta sks which are indicated below by an 'X ' in the consultant column, in accordance with the forms
and conditions contained herein, and the applicable City and CDOT standards . Selected work tasks shall be assigned
only after coordination and consultation with the City. The Consultant is also responsible for coordinating the
required work schedule for those tasks accomplished by the City and other agencies . The Consultant should review
thi s entire section to identify applicable material. Contact the City/PM if clarification is required (see Section 2.1 ,
City Contact).
The following activities of communication, consensus building, project team reviews, conceptual design , data
gathering , documentation, and formal public notice should be planned by the Consultant and coordinated with the
City/PM . The time of their accomplishment will overlap , and parallel paths of activity should be planned to finish
the development phase in accordance with the shortest possible schedule. The type and number of meetings ,
documents , etc., will depend on the category and characteristics of the project work. A project plan shall be
developed by the Consultant which satisfies the requirements of the project development. This plan must be
approved by the Contract Administrator (see Section 2 .1, City Contact) before starting the work.
City/Other Consultant
PROJECT INITIATION AND CONTINUING REQUIREMENTS
A. Initial Project Meeting X X
An initial project kick-off me eting will be held , coordinated by the Consultant, and conducted by the City.
The meeting will review the Project Management Plan, project scope, schedule, key milestones , and project
study area boundary. The meeting may include an on-site inspection to familiarize the entire project team
with the character and conditions of the area. The Consultant shall develop an invitation list in coordination
with the City, send notices with a draft agenda , and provide meeting minutes to all those invited . The
Consultant will facilitate a chartering session among COOT, the City, and Consultant team members to
establish the project charter, including defining the team's purpose and establishing critical success factors ,
goals , roles and responsibilities , operating guidelines, interpersonal behaviors, and other elements . The
charter will be a written document that is signed by all participants.
B. Project Management Plan X
The Consultant shall submit a plan for managing the project, including work assignments , project schedule,
document quality assurance program, administrative record , document and agency reviews , and other
project needs.
C. Resource Review X X
Consultant shall review relevant standards and specifications and document environmental requirements
applicable to the project. This task shall include two meetings , one with CDOT and one with the City to
discus s the initial work efforts of the project.
Page 9
D . Project Study Area Boundary X X
Preliminary project logical termini will be recommended by the consultant. The consultant will perform
necessary research and data collection to propose a study area boundary and logical termini for use in
scoping. The consultant will coordinate with CDOT and the City for recommendation to FHW A for
approval.
E. Project Schedule X
The initial project schedule will be prepared by the Consultant, reviewed with the City, and refmed to
provide detail as requested. Modifications shall be made for acceptance by the City. The schedule will be
reviewed and discussed at regular intervals and updated as necessary . The work in this scope is expected to
take approximately 15 to 24 months to complete.
F. Obtain Necessary Trespass Rights and Permits X X
Some activities may require work on land not controlled by the City or CDOT . In such cases the City shall
obtain the necessary written pem1ission to enter the premises. The City 's standard Right of Entry Fom1 or
CDOT Form 730 may be used for this purpose. The Consultant will assist the City with work efforts
consisting of the following activities :
a. Consultant shall develop ownership lists with names and telephone numbers of persons to contact for
Right-of-Entry (ROE). Prepare initial mailing list from this effort.
b. The City shall prepare ROEs for I 51 tier properties for field work and other activities as they arise.
c . The City shall track status of ROEs , when sent , when returned , approved or rejected , conditions, other
interested parties and tenants , etc. The ROEs shall apply to City and Consultant personnel.
d. Consultant shall obtain pem1its , as required , for fieldwork activities .
G . Plan and arrange Required Traffic Control X
Consultant field activities that interfere with traffic operations within existing roadways will require control
of traffic . The Consultant will plan and provide any required traffic control for the survey, testing , or the
design process . Traffic control operations will be in accordance with the MUTCD . The proposed Method
for Handling Traffic (MHT) must be submitted to the City/PM. Also , certification of the Traffic Control
Supervisor as a Worksite Traffic Supervisor by the American Traffic Safety Services Association (ATSSA)
or as a TCS (Traffic Control Supervisor) by the Colorado Contractors Association (CCA) shall be required.
The Consultant will work directly with the City to prepare and submit appropriate basic traffic control
plans for work tasks which may be required and are within traveled roadway to CDOT for approval. Any
work within the City 's right of way will require a penni! and traffic control plan approved in advance by
the City.
H. Progress Meetings X X
The City and the Consultant will meet at regular intervals, to coordinate and track work efforts, progress
and issues , and to work towards resolution of potential problems. The C/PM shall provide a status report of
the project schedule and budget at regular intervals . The C/PM shall conduct the meetings , send meeting
notices , agendas and handout materials , and prepare and distribute meeting minutes . The minutes of each
meeting shall track and report progress on action items identified during previous meetings . Team meetings
will be organized as follows:
Page 10
a . Project Team Meetings:
Project Team consists of the City and Consultant Project Managers. Team will meet on a bi-weekly
basis to review status of and manage the overall project progress , schedule, and work plan. Team
meetings will be used to conduct primary evaluations and decisions required during the PEL process.
b. Technical Team Meetings:
Technical Team consists of CDOT, the City, and Consultant technical task leaders responsible for
coordination of technical information as needed . Team will meet on a 6-week basis to review status
and progress of project technical materials and conceptual designs.
I. Public Involvement Coordination X X
The City will assist the Consultant in organizing all Stakeholder meetings and Public Meetings . The
Consultant is responsible for creating and providing all materials for these meetings. It is anticipated that a
minimum of two meetings between the Consultant and the Public-Stakeholders will be necessary in this
Task. In addition to this , it is anticipated that numerous other contacts will need to be made with all of the
public agency stakeholders, both at the staff level and the elected official level , to communicate and
negotiate the stakeholders' concerns about specific problems and visions for the corridor. The Consultant
will submit a Strategic Communications Plan that identifies all activities associated with public
involvement at the beginning of the project.
The Consultant shall provide the presentation aids , and help conduct the following meetings:
a. General Public Meeting (information and workshops)
The format of these meetings will be dictated by the project and goals for the meetings. These
meetings may be used to establish communications with the public, add to the "contact list", and gather
information regarding local concerns. The meetings may also take the form of a work session or
workshop with the affected parties . Up to three of these meetings will be held by the project team .
b. Resource Agency Meetings (information and workshops)
The format of these meetings will be dictated by the project and goals for the meetings . These
meetings may be used to establish communications with the resource agencies, add to the "contact
list," and gather information regarding resources of concern. The meetings may also take the form of a
work session or workshop with the resource agencies. Up to twelve of these meetings will be held by
the project team .
c . City Council Meetings (information and workshops)
The format of these meetings will be dictated by the project and goals for the meetings. These
meetings may be used to establish communications with the local leaders and gather information
regarding resources of concern. The meetings may also take the form of a work session or workshop
with the City Council. Up to six of these meetings will be held by the project team .
SECTI ON 7
PEL STUDY WORK TASK DESCRIPTIONS
The Study will be conducted in accordance with the Statewide and Metropolitan Planning Regulation 23 CFR 450 .
The provisions linking planning and NEP A presented in Section .318 and Appendix A of 23 CFR 450 are to be
followed. The findings of the PEL Study will establish the Purpose and Need , subsequent phase study area and
Page II
reasonable alternatives , logical termini and independent utility, and programming priorities/timeframes/funding to
be used in updating transportation plans and transportation improvement programs (TIPs).
The Study will include development and evaluation of alternatives based on a consideration of Purpose and Need ,
geometric , planning and environmental factors , the location of communities and other developed areas , a traffic
feasibility analysis, and public and agency input. PEL Study alternatives will initially be developed based on
secondary source or available environmental and community data , and will be refined through agency and public
input and other on-going studies. Environmental and community data will be updated for the refined corridors
through photo interpretation and selected ground-truthing. The intent of the PEL Study analysis is not to identify
impacts , but rather to identify potential roadblocks for those PEL Study alternatives which provide the best balance
in meeting the Purpose and Need and avoiding/minimizing the potential to affect resources during subsequent study
phases .
The Study will be developed and documented in a form that can be incorporated by reference , as appropriate, in
subsequent NEPA document(s) as outlined in Appendix X to 23 CFR Part 450 -Linking the Transportation
Planning and NEP A Processes. All final deliverables identified in this contract will be of such quality that they
could be incorporated directly or by reference into these NEPA documents. The study process will comply with the
requirements of the Moving Ahead for Progress in the 21 51 Century (MAP-21 ).
Tlli list establishes the consultant's individual task responsibility. The consultant shall maintain the ability to
perforn1 all work tasks which are indicated below by an 'X' in the consultant column , in accordance with the forn1 s
and conditions contained herein , and the applicable City and CDOT standard . Selected work tasks shall be assigned
only after coordination and consultation with the City. The Consultant is also responsible for coordinating the
required work schedule for those tasks accomplished by the City and other agencies . The Consultant should review
thi s entire section to identify applicable material. Contact the City/PM if clarification is required (see Section 2.1 ,
City Contact).
The following activities of communication, consensus building, project team reviews , conceptual design , data
gathering, documentation , and formal public notice hould be planned by the Consultant and coordinated with the
City/PM . The time of their accomplishment will overlap, and parallel paths of activity should be planned to fmish
the development phase in accordance with the shortest possible schedule. The type and number of meetings,
document , etc., will depend on the category and characteristics of the project work. A project plan shall be
developed by the Consultant which satisfies the requirements of the project development. This plan must be
approved by the Contract Admini trator (see Section 2.1 , City Contact) before starting the work.
City/Other Consultant
EXISTING CONDITIONS REPORT
During the development of the environmental document , conceptual design efforts will be required to develop
and refine alternatives for later inclu ion into the NEP A screening process . Conceptual de sign efforts will
include the following :
A. Evaluation of Existing Roadway Conditions
a Acquire available construction as-built files , records , and information for the following:
Accident records
11 Street geometry
iii Drainage and floodplain conditions
tv Lighting
v Traffic signals
vt Pedestrian and bike facilities
vtt Transit facilities
b Initial geology investigation
Page 12
X
The Consultant shall conduct and document a thorough investigation of the project area to determine
exi sting geologic conditions including but not limited to soil maps, major excavations, unsatisfactory
sub-grade materials, present and potential subsidence , consideration and description of the water table
(depth/gradient), etc . Preliminary borings (assume 8) will be taken to evaluate the condition of the
pavement sub-grade structure.
c Initial Field Survey and utility investigation
The Consultant shall conduct field survey and collect data to produce a planimetric map of the
corridor. All existing features will be included in the mapping including but not limited to edges of
pavement, curb, gutter, sidewalk, driveways, walls , signs, traffic signals, and fences .
The Consultant shall also conduct and document an investigation of the project area to determine
existing utility conditions within the project limits. As part of this investigation the Consultant will
collect utility location key maps for all utilities in the project area in coordination with CDOT Region
I utilities specialist, identify all known utilities, ownership , type , size, and special conditions to
consider should utility relocation be required, and research and obtain copies of utility easements
(public and private) and utility franchise agreements to determine conditions under which the utility
was established in its present location (e.g. by revocable permit or by a privately owned easement).
As part of the preliminary field survey planimetric mapping requirements , above ground utilities such
as poles, manholes, valves , pedestals, guy wires , and other visible utility features will be located .
d Existing Environmental Conditions
Conduct an environmental scan and list of critical environmental issues within the corridor that include
the following tasks :
Map environmental resources and prepare a list of environmental issues. Include, at a minimum:
A Flood ways and 1 00-year flood plain boundaries
B Likely locations of wetlands
C Known archaeological and paleontological sites
D Mines
E Hazardous waste sites
F Community or public wells
G Historical buildings, sites , and districts
H Rivers and lakes (identifying any designated wild and scenic rivers)
I State and national forests
J Wildlife reserves
K Critical wildlife habitat
L Threatened and endangered species (locations or likely presence)
M Public parks and recreation facilities
N Prime agricultural land
0 Barrier effect
P Pedestrian and bicycle access
Q Noise
R Air quality
S Neighborhood/business displacement
T Community facilities (eg churches, schools, banks, groceries)
u Identify those areas expected to require further analysis for NEPA purposes.
111 Prepare an environmental scan report for the City, resource agency, and public review.
IV Identify and describe any features that may require context sensitivity.
v Expected Products (Results)
A An environmental scan map of key socioeconomic and environmental resources;
B A list of environmental issues within the corridor, and identification of areas that require
further analysis.
C A report summarizing the results of the research of land uses and other characteristics of the
region . The report should include:
Page 13
a Community profile , including socioeconomic characteristics, population, growth trends ,
and employment trends for use in future forecasts
b Current land uses
c Planned land uses incorporating the City's comprehen ive plan , urban renewal plan , sub-
area plans , etc.
d Historical and cultural buildings and site
e Existing conditions summary
Summarize findings of existing roadway conditions in a graphical plan set (Geometric Health Report).
Plans (II" x 17'', scale: I" = 50') will be based on aerial photography of the project limits . A ranking
system (Low/Medium/High) will be used to compare existing conditions to the specific design criteria
for the project limits . Location of comparisons will be charted and indicated on the plan set.
The Geometric Health Report and supporting summary information will be included in the existing
roadway structures section of environmental document.
A summary of findings from the initial geology and initial utility investigations will be included in the
environmental existing conditions data submittal document.
B . Traffic Study X
a Traffic data collection
The Consultant shall obtain current traffic counts for the project limits and surrounding roadway
network impacted by the project to evaluate the existing traffic operations. Available traffic data shall
be compiled from the City and other sources including CDOT automated traffic recorder locations .
The Consultant shall conduct a traffic count program to facilitate level of serv ice evaluation at the
signalized street intersections. Daily vehicle classification counts will be collected at relevant strategic
location s along Wad sworth Boulevard , and AM and PM peak hour turning movement counts will be
collected at relevant strategic local intersections on two consecutive weekdays. Classification count
and intersection turning movement count location s are to be determined by the Con ultant in
coordination with the City. Daily traffic counts s hall be completed on Wad worth Boulevard to
evaluate merge, diverge , and weave operations. To assist in the evaluation of potential neighborhood
traffic impacts, up to twelve 48-hour speed/volume counts will be conducted on neighborhood streets.
b Travel demand forecasting
Travel demand modeling shall begin at the same time as data collection . The consultant will utilize the
adopted 2035 regional DR COG model , COMPASS, and develop a sub-area model specific to
Wadsworth Boulevard . The new COMPASS model has a more refined transportation analysis zone
structure than previous model s, so the Consultant shall assume that extensive zone restructuring and
network refinement is not required but that some network and T AZ refinement is expected. The
DR COG model doe s contain a complex transit component.lt is not the intent of this scope of work to
duplicate efforts of tran si t focused projects in the vicinity of the project limit s. Therefore, any specific
transit modeling should be coordinated with DRCOG and RTD . The consultant shall be responsible for
perforn1ing "reasonableness" checks on information developed and derived from use of the DR COG
model. The primary product of this work will be 2035 travel demand forecasts approved for study use
by DRCOG . These forecasts will be used to develop 2035 traffic movements at study intersections, un-
signalized ramp movements, and along major arterials. The Consultant shall use the approved DRCOG
data sets and road network to ensure that the traffic analysis is compatible with the NEPA process .
c Traffic operations
Traffic operational analysis will include an evaluation of the existing conditions as well as a 2035
analysis for the No-Action and a preferred set of alternatives. It is recommended the consultant use the
DynasmartP/DynusT model that exists with DR COG to aid on larger scale planning and operational
analysis . This model should be used to help understand the regional distribution of traffic, possible
diversions for different design alternatives and to help determine the limits of ubsequent traffic
operational analysis.
Page 14
It is anticipated that Synchro will be used for evaluation of intersection operations and to serve as a
basis for the development of a system wide traffic model. The Consultant shall use the traffic model to
evaluate the traffic operations of the complete roadway system and report the agreed upon measures-
of-effectiveness (MOE's) for the existing conditions, No-Action and preferred set of alternatives . Site
specific operational analysis (i.e. turning movement delays, weaving analysis , queue length
determination, etc) may also be required at strategic locations on Wadsworth Boulevard to help
identify interim improvements that may provide operational benefits while remaining consistent with
the preferred alternative. Specific locations will be determined by the Consultant in coordination with
the City . The Consultant will be required to coordinate with CDOT traffic and FHW A at key
milestones in the traffic modeling and approval process (i.e. model validation and calibration, MOE
selections, etc) before additional work proceeds.
In addition, consideration shall be made for multimodal and maximum capacity corridor build-out.
The data from these analyses shall be used to aid in the selection of the preferred alternative .
d Problem identification
Based on the initial traffic data collection, travel demand forecasting , and traffic operational analyses ,
the consultant shall identify traffic problem areas and determine the effects to the surrounding roadway
network and intersections. This analysis shall consider traffic volumes , travel/access patterns , LOS ,
delays , travel times , and speeds in neighborhoods and other areas of anticipated traffic congestion.
The Consultant shall coordinate this work with other studies in the immediate area .
e Pedestrian and Bicycle Facilities
The Consultant shall also analyze existing bicycle and pedestrian facilities for safety, adequacy,
connectivity, and Americans with Disabilities Act Accessibility requirements and make
recommendations for improvements accordance with the City's Bicycle and Pedestrian Master Plan
and Streetscape Design Manual.
f Documentation
The Consultant shall u e the information from the traffic study to create a summary report that will be
used under a later task order for submittal to the Transportation Commission if the NEP A process
determines that major improvements to Wadsworth Boulevard are necessary.
C . Safety Assessment Report X
The Consultant shall obtain all available Safety Assessment Reports from CDOT which identify existing
safety problems within the project limits , available on the CDOT website . In the alternatives evaluation
portion of the PEL Study, and any other sections that pertain to Safety, the consultant shall specifically
identify how the "Build" alternatives propose to mitigate the existing safety problems. If the City or the
Consultant deem that existing available traffic safety reports are outdated and need to be updated; the
consultant shall prepare a traffic safety assessment report in accordance with CDOT standards . The City
shall provide all data and statistical summaries necessary to complete the report.
2 DEVELOP A STATEMENT OF PURPOSE AND NEED AND IDENTIFY GOALS FOR THE
CORRIDOR
Develop an Executive Summary containing the following : X
A. Identify the visions CDOT and the City have for the future of the street and points of disagreement and
congruence.
B. Refer to data identified in the Existing Conditions Report regarding existing and expected deficiencies in
the transportation system serving the study area to compile a list of system deficiencies. Where possible ,
locate the deficiencies on a base map for use at the public meetings.
C . Reference the list of issues that resulted from contacts with stakeholders and general knowledge of the
corridor to identify a list of key needs in the corridor.
Page 15
D . Prepare a preliminary list of existing and anticipated deficiencies on the corridor. The list should describe
the existing or anticipated deficiencies in the transportation system and the growth or changing needs in the
study area . Prepare visual displays summarizing data compiled to date. Include key factors including the
preliminary list of deficiencies already identified.
E. Produce a written statement of purpose and need. This statement should be an "umbrella" statement for the
corridor, ba ed on identification of needs and deficiencies . The statement should reflect the context
sensitivity of the study area's communities to help reach their transportation goals by encouraging the
consideration ofland use , transportation , environmental , and infrastructure needs in an integrated manner .
It should include the following :
a . Description of project location , length , termini. and a defmition of the project study area .
b. Description of existing transportation facilities and services , including transit , highway, bus service,
park-n-Rides, bicycles and pedestrian, etc .
c . Identification of specific transportation problems and deficiencies (highway, pedestrian, bicycle , travel
times , and transit).
d. System linkage information.
e. Existing and future capacity traffic projections from DRCOG .
f. Social , economic , and environmental justice issues related to purpo e and need .
g . Safety problems .
h. A summary of previou s and current transportation studies community plans , and planning efforts
relevant to the project.
F. Identify goals for the corridor.
3 ALTERNATIVE SELECTION REPORT
A. Alternatives Analysis X
a. Develop Preliminary Evaluation Criteria
Prior to development of reasonable alternatives , the Consultant will work with CDOT and the City to
develop preliminary evaluation criteria and submit the criteria to FHWA for review . Established
criteria will be used to evaluate and screen the list of potential preliminary alternatives .
b. Develop Alternatives
The Consultant shall develop an agreed number of alternatives from a universe of option and
meaningful implementation phases , which will satisfy the operational requirements and goals of the
project. When required , conceptual layouts will be developed for each alternative . The alternatives
shall address the project goals and objectives, account for impact and any necessary roadway
improvements to the local street system within the study area . Each alternative will include a
discussion of individual component routes within that alternative , their capacities , and traffic impacts
including current and future local access points on the arterial and highway system in the study area to
maintain local platming consistency.
The Consultant shall then identify the reasonable alternatives that could be applied on Wadsworth
Boulevard.
The Consultant shall investigate lane configurations that satisfy the project 's goals and objectives .
Conceptual layouts will be developed for each alternative both in plan and general profile views.
These alternatives shall respond to projected design year traffic volumes as developed in the traffic
study data collection . The Consultant will evaluate the impacts of each alternative concept and the
degree that each accomplishes the goals and objectives of the study. The appropriateness of each
Page 16
alternative will be reviewed and evaluated by the City, CDOT, FHWA, and other jurisdictions as
appropriate.
The Consultant shall complete an initial design of the alternatives decided upon by the City , CDOT,
FHW A, and other jurisdictions as appropriate . General profile and cross sections analysis will be
developed for all critical areas to analyze each designated alternative. Information is to include general
cut and fill limits , ROW and easement requirements , necessary earthwork and structural construction
requirements . The design parameters, such as design speed, maximum grades , and typical section will
be determined at the beginning and used on each alternative. The Consultant shall prepare the
conceptual design for each lane configuration including alignments , construction detours that will be
needed , and major structural requirements so that a conceptual cost estimate can be developed. The
cost estimate is to include design costs, ROW identification and acquisition , and construction costs .
c . Screen Alternatives
The Consultant shall utilize a NEPA-appropriate screening process on the universe of alternatives to
identify the feasible and significantly different alternatives , which will be later subject to a more
detailed NEP A environmental assessment. The purpose of this screening is to eliminate the obviously
infeasible alternatives or alternatives that do not meet the Purpose and Need . The Consultant shall
develop NEPA-appropriate evaluation criteria and submit them for review and approval by the City,
CDOT, and FHW A prior to beginning the screening process. The rationale for elimination shaH be
thoroughly discussed within the NEPA documentation for those alternatives that are eliminated from
further consideration.
The No-Action Alternative must be defmed and carried through the entire evaluation and assessment
process . For each alternative that passes the screening process, the Consultant shaJI incorporate
preliminary design to a level that clearly allows the identification of effects on each environmental area
listed below. Unless otherwise indicated, the Consultant is responsible for all of the following PEL
activities on each of the alternatives that pass the screening process:
A preliminary screening process will be used on the universe of alternatives to identify a limited
number of feasible and significantly different alternatives , which wilJ be subject to more detailed
evaluation in the "Test Alternatives Analysis ." The purpose of this screening is to eliminate the
obviously infeasible or unsuitable alternates. All feasible and significantly different options shall be
carried forward into more detailed analysis. These feasible and significantly different screened
alternati ves are to be pre ented in the first public workshop , and the public 's opinion on what issue s
should be addressed during the detailed analysis of these alternatives is to be solicited . The criteria
used in the preliminary screening shall be developed jointly with the City, CDOT, FHWA, and other
jurisdictions.
The Consultant shall perform a decision alternative analysis for each alternative. The decision
alternative analysis shall utilize a decision matrix of compiled (data collection phase) information ,
using criteria developed and approved by the City, CDOT, FHW A, and other jurisdictions as
appropriate . The decision matrix criteria shall include design component , cost (fmancial analysis),
social-economic, and environmental concerns . The decision alternative matrix will be compiled to
show the differences between each alternative corridor design in a clear fashion (to be understood by
the general public).
Environmental (air, noise, water quality, open space, etc .), historic and archaeological impacts, cost,
engineering feasibility , construction staging options, transportation impacts, transit impacts, design
year level of service and other performance measures, socioeconomic impacts and community
acceptability, consistency with and/or impact on adopted plans , urban design issues and opportunities ,
and phasing of a improvements are examples of the considerations to be used in the screening process.
The No-Build alternative must be carried through the entire evaluation and assessment process .
A limited number of design alternatives , will be described in a final design alternatives technical
memorandum For this limited set of alternatives , horizontal and vertical alignment studies, at a scale
of I "-200', will be conducted.
d . Preliminary Sketches
Page 17
The Consultant shall develop preliminary sketch concepts of landscape/streetscape improvements
along Wadsworth Boulevard. The Consultant shall develop plan and elevation drawings with urban
design features , planting masses, and plan access and development potential of adjacent areas.
e . Before and After Views
The Consultant shall develop a perspective view of each alternative in a "before" and "after"
illustration of existing features and proposed design.
f. Test Alternatives Analysis
Following the development of the short-list of alternatives , the Consultant shall perform a
comprehensive test of each of the short-listed alternatives . This test shall utilize a decision process,
which includes a compilation of all appropriate criteria. In addition to the socioeconomic and
environmental concerns, the decision criteria shall include design standards . The criteria will be
compiled in coordination with other activities. Following that , a decision matrix shall be created which
combines a list of the alternatives under consideration with the results of the test with each criterion.
The alternatives shall then be further developed with initial design and financial analysis.
g. Initial Design of Alternatives
Once the alternatives have been tested , general profile and cross section studies will be developed for
critical areas to analyze the designated alternatives. This information hall be sufficient to determine
general cut and fill limits , right-of-way and easement requirements , earthwork and structural
requirements . Design parameters such as design speeds, maximum grades, typical sections,
intersection and pedestrian routing will be determined at the beginning of the study.
The conceptual designs for the roadways , detours , phasing , and major structures will be completed
sufficiently so that preliminary cost estimates can be developed and the satisfaction of pertinent design
criteria can be demonstrated . Necessary variances will be identified .
The following shall be available following completion of the design:
1. Plan and profile of roadways and detours
11. Typical sections of roadways and detours
111. Prelimjnary hydraulic recommendations
IV. Preliminary right-of-way requirements
v. Recommended construction sequence
vi . Phasing opportunities
h. Financial Analysis of Alternatives
Cost Estimate
A total cost estimate will be developed in whole or phases of improvement if feasible . Preliminary
and final engineering. ROW acquisition , construction engineering, construction, and maintenance
for the design life will be analyzed.
11 Funding Package
A funding package will be developed. The funding sources necessary to design , acquire, construct
and maintain the project will be identified and evaluated for appropriateness and feasibility .
B . Feasible Alternatives Recommendation X
A "Final Alternatives Report" will be submitted which documents the analysis process . This shall include
the fmal staging plan, socioeconomic and environmental concerns, utility conflicts, drainage, and right-of-
way requirements , and total cost for the recommended alternatives. The Consultant is responsible for
ensuring that the recommended alternative(s) complies with applicable standards and criteria . Where
appropriate , the required variances will be identified .
A draft for the report shall be submitted for review and comment prior to the submittal of the final report .
C. Interim Improvements Operational Analysis X
Page 18
The Consultant shall complete the tasks listed in the Alternatives Analysis section on the previous pages in
order to provide feasible alternatives to recommend and prioritize operational improvements for the
existing corridor that may be implemented in phases that do not preclude the ultimate configuration. These
early action items should be developed with costs and prioritized for implementation.
D . Sales Tax Impact Analysis X X
The Consultant will prepare a retail sales tax impact analysis for up to three of the developed alternatives ,
for land uses within the project study. The City will provide the Consultant information about existing sale
tax collection data for the study area . The consultant will prepare a draft analysis for City review and then
make revisions for a final document.
E . Additional Transit Based Travel Demand Forecasting X
The consultant will analyze potential modal shift to transit if an enhanced transit corridor were introduced
for a longer stretch of Wadsworth (which is part ofDRCOGs long term vision).The Consultant will use the
Compass Model which is a 4-step model with a mode choice step . The consultant will enhance coding and
then evaluate the trip table and roadway assignment shifts . Since RTD holds the transit model ,
accomplishment of this scope is reliant on coordination with RTD and DRCOG staff. Iftheyparticipate,
the Consultant will coordinate with RTD and DRCOG modeling staff.
4 ADDITIONAL SERVICES (TO BE COMPLETED ONLY AT THE DIRECTION OF THE WHEAT
RIDGE PROJECT MANAGER)
A. 38th and Wadsworth Intersection additional design and environmental X
The Consultant will prepare a preliminary design plan set for the intersection improvements (30 percent
design level), participate in a Field Inspection Review , and prepare a Categorical Exclusion.
B. 41st and Wadsworth Intersection additional design and environmental X
The Consultant will prepare a preliminary design plan set for the intersection improvements (30 percent
design level), participate in a Field Inspection Review, and prepare a Categorical Exclusion.
C . 44th and Wadsworth Intersection additional design and environmental X
The Consultant will prepare a preliminary design plan set for the intersection improvements (30 percent
design level), participate in a Field Inspection Review, and prepare a Categorical Exclusion .
D. Corridor Animation X
The Consultant will create a 2 .5D Animation for up to five locations in the Wadsworth Corridor. Similar in
some respects to 3D animation , 2.5D animations do not require extensive environmental modeling. Using a
locked down and view matched camera in a 3D model , animated objects are composited with a still image
used for the background . Only the 3D objects (cars, people, etc.) move across the static background image.
These can be used as a standalone visual or in the following applications : Digital Movie File , Digital
Imagery to be used with PowerPoint Presentations, an Element for Motion Graphics Video , Broadcast
Television Media , or Website Movie.
1 SUPPLEMENTAL WORK
SECTION 8
CONTRACT CONCLUSION (CHECKLIST)
Page 19
It is anticipated that this contract may be supplemented for additional study and/or design efforts above any
assumed quantities noted in the current contract scope. Additional efforts will require City approval prior to
beginning any wor k efforts.
2 CONTRACT COMPLETION
This Contract will be satisfied upon acceptance of the following items, if applicable:
A. P eriodic Reports
B. Billings
C. Meeting Minutes
D . Project Management Plan
E . Project Schedule
F. Strategic Communications Plan
G. Environmental Scan Report
H . Land Use Report
I. Geometric Health Report
J. Traffic Model
K. Safety Assessment
L. Purpose and Need Statement
M. Preliminary Sketches
N . Before and After Views
0 . Final Altematives Report (PEL)
P. Conceptual D esign Plans
Q . Cost estimate
R. Funding Package
S. Correspondence with Agencies, Entities , and Public
T. Completed PEL questionnaire
APPENDICES
A. REFERENCES
B . DEFINITIONS
c. PEL QUESTIONNAIRE
Page 20
APPENDIX A
REFERENCES
AMERICAN ASSOCIATION OF STATE HIGHWAY AND TRANSPORTATION OFFICIALS
(AASHTO) PUBLICATIONS (using latest approved versions):
A. A Policy on Geometric Design of Highways and Streets
B . Guide for Design of Pavement Structures
C . Guide for the Design of High Occupancy Vehicle and Public Transfer Facilities
D. Guide for the Development of Bicycle Facilities
E. Guide for the Planning, Design, and Operation of Pedestrian Facilities
F . Standard Specifications for Transportation Materials and Methods of Sampling and Testing -Part I ,
Specifications and Part II , Tests
G. Highway Design and Operational Practices Related to Highway Safety
H. Roadside Design Guide
I. Designing Walkable Urban Thoroughfares: A Context Sensitive Approach by ITE and CNU
J. Guide For The Development of Bicycle Facilities, 4th Edition by AASHTO
K. Guide For The Planning, Design, and Operation of Pedestrian Facilities, 1st Edition by AASHTO
2 COLORADO DEPARTMENT OF TRANSPORTATION PUBLICATIONS (using latest approved
versions):
A. COOT Design Guide (all volumes)
B . Project Development Manual
C. Erosion Control and Storm Water Quality Guide
D. Field Log of Structures
E. Cost Data Book
F. Drainage Design Manual
G . COOT Quality Manual
H. COOT Survey Manual
I. COOT Field Materials Manual
J. COOT Design Guide, Computer Aided Drafting (CAD)
K . Standard Plans , M & S Standards
L. Standard Specifications for Road and Bridge Construction and COOT Supplemental Specifications
M . Item Description and Abbreviations (with code number) compiled by Engineering Estimates and Marked
Analysis Unit, COOT
N . Right-of-Way Manual, Chapter 2 , Plans and Descriptions Procedures and General Information
0 . The State Highway Access Code
Page 21
P . Utility Manual
Q. Interactive Graphics System Symbol Table
3 CDOT PROCEDURAL DIRECTIVES (using latest approved versions):
A. No. 400.2 Monitoring Consultant Contracts
B . No. 501.2 Cooperative Storm Drainage System
c.
D .
E.
F.
G.
No.514 .1
No. 5 16.1
No. 1217a
No. 1304 .1
No. 1305 .1
Field Inspection Review (FIR)
Final Office Review (FOR)
Survey Request
Right-of-Way Plan Revisions
Land Surveys
H. No . 1700.1 Certification Acceptance (CA) Procedures for Location and Design Approval
I. No . 1700 .3 Plans, Specifications and Estimates (PS&E) and Authorization to Advertise for Bids under
Certifications Acceptance (CA)
J. No. 1700 .5 Local Entity/State Contracts and Local Entity/Consultant Contracts and Local Entity/R.R.
Contracts under CA
K . No. 1700.6 Railroad/Highway Contracts (Under Certification Acceptance)
4 FEDERAL PUBLICATIONS (using latest approved versions):
A. Manual on Unifom1 Traffic Control Devices
B. Highway Capacity Manual
C . Urban Transportation Operations Training -Design of Urban Streets , Student Workbook
D. Reference Guide Outline -Specifications for Aerial Surveys and Mapping by Photogrammetric Methods
for Highways
E. FHWA Federal-Aid Policy Guide
F. Teclmical Advisory T6640 .8A
G . U.S. Department of Transportation Order 5610.1 E
H . Geometric Geodetic Accuracy Standards and Specifications for Using GPS Relative Positioning
Teclmiques
I. ADAAG Americans With Di sa bilities Act Accessibility Guidelines
5 TRANSPORTATION RESEARCH BOARD :
A. Access Management Manual
6 CITY ADOPTED PLANS :
A. Repositioning Wheat Ridge -Neighborhood Revitalization Strategy
B . Envision Wheat Ridge
C. Wadsworth Corridor Subarea Plan
D. 381h Avenue Corridor Plan
Page 22
E. Economic Development Strategic Plan
F . Wadsworth Boulevard Corridor Redevelopment Plan
G. 38th Avenue Corridor Redevelopment Plan
H. Town Center Project URP
I. Bicycle and Pedestrian Master Plan
J . Streetscape Design Manual
K. Parks and Recreation Master Plan
Page 23
AASHTO
2 ADT
3 ATSSA
4 ADAAG
5 BLM
6 CA
7 CBC
8 CDOT
9 City/PM
10 CDOT/STR
II CDPHE
12 CEQ
APPENDIXB
DEFINlTIONS
American Association of State Highway & Transportation Officials
Average two-way 24-hour Traffic in Number of Vehicles
American Traffic Safety Services Association
Americans with Disabilities Accessibility Act Guidelines
Bureau of Land Management
Contract Administrator. The City staff responsible for the satisfactory completion of the
contract by the consultant.
Concrete Box Culvert
Colorado Department of Transportation
City Project Manager -The City staff responsible for the day to day direction and Consultant
coordination of the design effort.
Colorado Department of Transportation Structure Reviewer -The CDOT Engineer
responsible for reviewing and coordinating major structural design
Colorado Department of Public Health and Environment
Council on Environmental Quality
13 COGO Coordinate Geometry Output
14 CONSULT ANT Consultant for this project
15 C/PM
16 DEIS
17 DHV
18 DR COG
19 EA
20 EIS
21 ESAL
22 ESE
23 FEIS
24 FEMA
25 FHPG
26 FHWA
27 FIPI
Consultant Project Manager -The Consultant staff responsible for combining the various
inputs in the process of completing the project plans and managing the Consultant design
effort .
Draft Environmental Impact Statement
Future Design Hourly Volume (two-way unless specified otherwise)
Denver Regional Council of Governments
Environmental Assessment
Environmental Impact Statement
Equivalent Single Axle Load
Economic, Social and Environmental
Final Environmental Impact Statement
Federal Emergency Management Agency
Federal Aid Highway Policy Guide
Federal Highway Administration
Finding In Public Interest
Page 24
28 FIR
29 FONSI
30 FOR
31 GPS
Field Inspection Review
Finding of No Significant Impact
Final Office Review
Global Positioning System
32 MAJOR STRUCTURES Bridges and culverts with a total clear span length greater than twenty feet. Thi s
33 MS4
34 NEPA
35 NGS
36 NICET
37 NOAA
38 PE
39 PM
40 PLS
41 PRT
42 PS&E
43 PROJECT
44 ROW
45 RTD
46 T IE
47 SH
48 UDFCD
49 USCOE
length is measured along the centerline of roadway for bridges and culverts , from abutment
face to abutment face , retaining structures are measured along the horizontal distance along
the top of the wall. Structures with exposed heights at any section over five feet and total
lengths greater than a hundred feet as well as overhead structures including (bridge signs ,
cantilevers and butterflies extending over traffic) are also considered major structures.
Municipal Separate Storm Sewer System
National Environment Policy Act
National Geodetic Survey
National Institute for Certification in Technology
National Oceanic and Atmospheric Administration
Professional Engineer registered in Colorado
Program Manager
Professional Land Surveyor registered in Colorado
Project Review Team
Plans, Specifications and Estimate
The work defined by this scope
Right-of-Way: A general term denoting land , property, or intere st therein , usually in a strip
acquired for or devoted to a highway
Regional Transportation District
Threatened and/or Endangered Species
State Highway Numbers
Urban Drainage and Flood Control District
United States Army Corp of Engineers
Note For other definitions and terms , refer to Section 101 of the COOT Division of Highways Standard
Specifications for Road and Bridge Construction and the COOT Design Guide .
Page 25
APPENDIXC
PEL QUESTIONNAIRE
This questionnaire is intended to act a a summary of the Planning process and ease the transition from the planning
study to a NEP A analysis. Often , there is no overlap in personnel between the planning and NEP A phases of a
project , and much (or all) of the history of decisions , etc., is lost. Different planning processes take projects through
analysis at different levels of detail. Without knowing how far, or in how much detail a planning study went, NEPA
project teams often re-do work that has already been done. Planning teams need to be cautious during the alternative
screen process ; alternative screening should focus on purpose and need/corridor vision, fatal flaw analysis and
possibly mode selection. This may help minimize problems during discus ions with resource agencies. Alternatives
that have fatal flaws or do not meet the purpose and need/corridor vision cannot be considered viable alternative ,
even if they reduce impacts to a particular resource. This questionnaire is con istent with the 23 CFR 450 (Planning
regulations) and other FHW A policy on Planning and Environmental Linkage process.
Instructions: These questions should be used as a guide throughout th e planning process, not just answered near
completion of th e process. When a PEL study (i.e. corridor study) is start ed, this questionnaire w ill be given to the
project team. Some of the basic questions to consider are: "What did you do?", "What didn't you do?" and "Why?"
When the team submits th e study to FHWAfor review, th e completed questionnaire will be included with th e
submittal. FHWA will use this questionnaire to assist in determining if an effective PEL process has been applied
before NEPA processes are authorized to begin. The questionnaire should be included in the planning document as
an executive summmy, chapter, or appendix.
1. BACKGROUND
What is the name of the PEL document and other identifying project inforn1ation (e.g. sub-account or STIP
numbers)?
A. Provide a brief chronology of the planning activities (PEL study) including the year(s) the studies were
conducted.
B. Provide a description of the existing transportation corridor, including project limits , modes , number of
Janes , shoulder, access control, and surrounding environment (urban vs. rural , residential vs. commercial,
etc.)
C. Who was the sponsor of the PEL s tudy (COOT, Local Agency, Other)?
D. Who was included on the study team (Name and title of agency representatives, consultants, etc.)?
E. Are there recent , current or near future planning studies or projects in the vicinity? What is the relationship
of this project to those studies/projects?
METHODOLOGY USED
Did you u e NEPA-like language? Why or why not?
A. What were the actual terms used and how did you defme them (Provide examples or list)?
B . How do you see these terms being used in NEPA documents?
C. What were the key steps and coordination points in the PEL decision-making process? Who were the
decision-makers and who else participated in those key steps? For example, for the corridor vision, the
decision was made by COOT and the local agency, with buy-in from FHW A, the USCOE, and USFWS.
D. How should the PEL inforn1ation below be presented in NEPA?
Page 26
AGENCY COORDINATION
Provide a synopsi s of coordination with federal , tribal , state , and local environmental , regulatory and re source
agencies . Describe their level of participation and how you coordinated with them.
A. What transportation agencies (e .g . for adjacent jurisdictions) did you coordinate with or were involved in
the PEL study?
B. What step s will need to be taken with each agency during NEPA scoping?
PUBLIC COORDINATION
Provide a synopsis of your coordination efforts with the public and stakeholders .
CORRIDOR VISION/PURPOSE AND NEED
What was the scope of the PEL study and the reason for doing it?
A. Provide the corridor vi sion , objectives, or purpose and need statement.
B . What steps will need to be taken during the NEPA process to make thi s a project-level purpose and need
statement ?
RANGE OF AL TERNATJVES CONSIDERED, SCREENING CRITERIA, AND SCREENING
PROCESS
What types of alternatives were looked at (Provide a one or two sentence summary and reference document.)?
A. How did you select the screening criteria and screening process?
B . For alternative(s) that were screened out, briefly summarize the rea ons for eliminating the alternative(s).
(During the initial screenings , this generally will focus on fatal flaws)
C . Which alternatives should be brought forward into NEPA and why?
D. Did the public , stakeholders , and agencies have an opportunity to comment during tllis process?
E. Were there unre solved issue s with the public , stakeholders and/or agencie s?
PLANNING ASSUMPTIONS AND ANALYTICAL METHODS
What is the forecast year used in the PEL study?
A. What method was used for forecasting traffic volumes?
B. Are the planning assumptions and the corridor vision/purpose and need statement consistent with the long-
range transportation plan?
C . What were the future year policy and/or data assumptions used in the transportation planning process
related to land use , economic development , transportation costs and network expansion?
RESOURCES (WETLANDS, CULTURAL, ETC.) REVIEWED FOR EACH RESOURCE OR GROUP
OF RESOURCES REVIEWED,
In the PEL study, at what level of detail was the resource reviewed and what was the method of review?
A. Is this resource present in the area and what is the existing environmental condition for this resource?
B. What are the issues that need to be considered during NEPA, including potential resource impacts and
potential mitigation requirements (if known)?
C . How will the data provided need to be supplemented during NEPA?
Page 27
D . List resources that were not reviewed in the PEL study and why? Indicate whether or not they will need to
be reviewed in NEPA and explain why.
OUTCOMES
A. Were cumulative impacts considered in the PEL study? If yes , provide the information or reference where
it can be found .
B. Describe any mitigation strategies discussed at the planning level that should be analyzed during NEP A.
C. What needs to be done during NEP A to make information from the PEL study available to the agencies and
the public? Are there PEL study products which can be used or provided to agencies or the public during
the NEP A seeping process?
D. Are there any other issues a future project team should be aware of? Examples: Utility problems, access or
ROW issues , encroachments into ROW , problematic land owners and/or groups , contact information for
stakeholders, special or unique resources in the area, etc .
Page 28
Parsons Brlnckerhoff cost summary I
Wadsworth PEL Study I
Re v Ja nuary 10 2014
Task Total Hours Total Task Cost Total PB Cost Total HDR Cost Total RMC Cost Total Toole Cost Total Arland Cost
6 .1 PROJECT INITIATION AND CONTINUING REQUIREMENTS 2085 $250,529.54 $120,365 .72 $99,4 15.92 $12,108.72 $8,874 .18 $9,765 .00
7.1 EXISTING CONDITIONS REPORT 2159 $227,801.64 $93,597 .12 s 104,838 .84 $6,900.80 $16,884 .88 $5,580.00
7.2. DEVELOP PURPOSE AND NEED/ IDENTIFY GOALS 76 $10,344.75 $6,899.03 $2,544.00 $0 .00 $281.72 $620.00
7.3 ALTERNATIVE SELECTION REPORT 2249 $309,071.72 $192,661.73 $60,915.91 $7,987.00 $23,637.08 $23,870.00 ----7.4 Additional Services (at direction of Wheat Ridge PM) 1765 $254,177.29 $228,452 .21 $2 1,4 77.78 $1 ,3 19.70 $1,997.60 $930 .00 ·-----
Total Di rect LDbor (not including Task 7.4) $797,747.64 $413,523 .59 $267,714 .67 $26,996.52 $49,677 .86 $39 ,835.00
Project Fee at 12% $49,603 .77 52% 34% 3 % 6% 5 %
Percent of to to/labor per firm
Qlh~r (;Q~l~
Specialty sub-consultants
Survey $ 40,000.00
Geotech s 40,000.00
Tr affic Data s 10,000.00
$ 90,000.00
Direct Costs
Mileage s 5,000.00
Copies/Reproduction s 7,500.00
Pu b lic Ou t rea ch (board s, room renta l, fo o d, etc) s 7,500.00
Misc. $ 5,000.00
$ 25,000.00
Total Costs $115,000.00
Total Project 6569 $962,351.41
()pticiMI T.sk 7.4 Additional s.rvlces -
A.38th and Wadsworth Intersection (FIR catEx) 489 $ 71,313.92
8 .41st and Wadsworth lntenectlon (FIR, CatEx) 489 $ 71,313.92
C.44th and Wads-rth Intersection (FIR CatEx) 489 $ 71,313.92
D. Corridor Animation .298 $ 40,235.53
AddltlotHll Senbs tailor TOfDI 1765 s 254,177.29
Atldlflotttii.S.WC.S OOC's (SXJ s 12,708.86
·-~ Atltllflottol Senlltft ,. (U.J s 30,489.56
AddltlotHll Senlltft TOfDI $ 297,375.71
Total Project cost with addltlonll services 8334 $1,259,727.12
Attachment'
,.~4~
... r City of
.. ~WheatJ34._dge ~OFFICE OF THE CITY MANAGER
Memorandum
TO: Mayor and City Council
Patrick Goff, City Manager ~ THROUGH:
FROM: Gerald Dahl , City Attorney
DATE: April21,2014
SUBJECT: Consideration of amendments to Council Rules of Order and Procedure.
ISSUE: Consideration of amendments to Council Rules of Order and Procedure.
PRIOR ACTION: Council Rules of Order and Procedure were last amended in 2012.
SUMMARY: Attached is a revision of the Council Rules of Order and Procedure resulting from
the Council study session at which numerous sections of the Rules were discussed and
recommended for change. Councilmembers Fitzgerald and Urban presented written revisions at
that study session , which were also discussed and which the Council directed be included , with
revisions . The City Attorney has incorporated all of these changes along with those directed
orally during the study session. In addition , the Rules have been reorganized , and a numbering
scheme created. Non-substantive changes, including those reorganizing the Rules , are not shown
as "redline" on the attached since that would make the Council-directed changes impossible to
locate.
RECOMMENDATION: Council should review the revised Rules and give the City Attorney
any additional corrections. The Rules will then be placed on the next Council agenda for
approval.
ATTACHMENTS:
1. Draft Rules dated April 14, 2014
...... 4 ~ :rP'" ~ityof
Wheat:Ri_,dge
RULES OF ORDER AND PROCEDURE
CITY COUNCIL
WHEAT RIDGE, COLORADO
Adopted: , 2014
I Amended :
Attachment 1
TABLE OF CONTENTS
AUTHORITY .......................................................•.................................................... 3
CHAIR. MAYOR PROTEM AND THEIR DUTIES ... , .. ,,,.,,,,,,,,,,.,,,.,.,,,,,,,,.3
CHAIR .......................................................................................................... 3
MAYOR PROTEM ........................................................................................... 3
CITY CLERK . , . , , . , , . , , ...... , , ............ , ...... , ... , . , , . , , , . , . , . , .. , . , ... , , , .. , , 4
CITY ATIORNEY . , ..... , , ....... , . , .... , , , , ....... , .. , , , , . , .. , ........ ,., , , , , , , , , . 4
PARLIAMENTARIAN AND RULES OF ORDER ....................................................... 5
CO UNC I L MEETINGS ....................... , .... , .. , , , , ..... , , , , , . , , , . , , , ...... , ,, , , , , , , , 5
TYPES OF MEETINGS , ...................... , ..... , .. , .......... , ...................... , .. ,,,,, 5
STUDY SESSIONS .......................................................................................... 6
ADJOURNED MEETINGS .................................................................................. 6
EXECUTivE SESSIONS ...................... ,,, ...... , ......... , ... , ...... , ...... , ...... , ....... 6
INFORMAL MEETINGS , .......................... , ..... ,., .. ,,,.,,,,, , ... ,., ... , ..... , .. 6
ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL
GATHER I NGS ............................................................................................ , .. 7
ABSENCES ........... , ... ,., ..................... , .................. , .................. , ..... ,,,. ,. 7
RI GH T Of THE FLOOR .......... ,,.,,,,,,.,, .... ,,,,,,.,,, .......... ,,.,,,,,,, 7
ELECTED OFFICIALS MATTERS ..................................................................... ,. 8
ORD ER OF BUSINESS AND TH E AGENDA ... , .......... , ... , ...................................... ,,.,. 8
ORDER OF BUSINESS ..................................................................................... 8
AGENDA: PREPARATION AND INITIATION OF AGENDA ITEMS ............................. 9
I NITIATI NG AND ADDING AGENDA ITEMS ....... ,, .. , .. , .. ,., ..... , .... ,, .. ,., .. ,,. 10
PUBLIC HEARINGS .. ,,, .................... ,., .......... ,.,, ... , ... ,.,,,,,,,,,,, .... 1 1
ORDINANCES ON FIRST READING ................................................................. 11
TIME OF ADJOURNMENT ............................................................................... 11
RECONSIDERATION ............................................................ , .......... , ............ , .. ,,. 1 2
CITIZENS' RIGHTS ................................................................................................. ,ll
CITIZENS' RIGHT.S. ....................................................................................... l.4
SUSPENSION AND AMENDMENT OF THESE RULES .................................................... .U
SUSPENSION .............................................................................................. U
AMENDMENT ............................................................................................... U
REVIEW ...................................................................................................... ,U
2
RULES OF ORDER AND PROCEDURE FOR THE CITY
COUNCIL OF THE CITY OF WHEAT RIDGE COLORADO
I. AUTHORITY:
Sections 4. 7 and 5.1 of the Home Rule +he-C harter of the City of Wheat
Ridge authorize the Citv f)reviees that the Council ~ determine its own
rules of procedure for meetings. The following set-ef-rules shall be in effect
upon their adoption by the Council until such time as they are amended or
new rules adopted in the manner provided by these rules.
II. CHAIR, MAYOR PROTEM . CITY CLERK . CITY ATTORNEY;
PARLIAMENTARIAN AND THEIR DUTIES AT MEETINGS
A. CHAIR:
1. The Mayor shall preside over the meetings of the Council.
2. In the absence of the Mayor, the Mayor ProTem shall preside .
3 . The Chair shall preserve order and decorum, prevent personal
attacks or the impugning of members motives, confine members
in debate to questions under discuss ion, be respons i ble for
conducting meetings in an orderly manner, assure that the
minority opinion may be expressed and that the majority be
allowed to rule.
B. MAYOR PROTEM :
1. At the first or second RegulareusiAess meeting in November of
each year, the Council shall nominate, by secret paper ballot, and
elect by motion upon a majority vote, a Mayor ProTem who shall
serve until their successor is elected. The procedure shall be as
follows:
• The presiding officer will announce that the floor is open for
nominations for the position of Mayor ProTem.
• Nominations will be taken from City Council members by voice.
No second is needed.
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_• _Each nominee will have the opportunity to address the Council.
...__ The order of address aAd leAgth of time may be detefffliAed iA
advaAce by the CouAcil.
• Each Council member will mark the paper ballot (provided
by the City Cieri< in their agenda pacl<et) with the name of
the nominee they wish to vote for and fold the paper in
half to ensure secrecy.
• The City Clerk will collect the ballots, tally the results, and
return the written name of the majority vote receiver to
the presiding officer, who will announce the highest vote
getter.
• In the event of a tie, the Mayor will cast a paper ballot, to
be delivered to the City Clerk for inclusion into the election
tally.
• A motion and second is then in order to elect, by
acclamation, the highest vote getter to the position of
Mayor Pro Tern. The Council is encouraged to confirm the
nomination unanimously; however, Council Members are
not required to vote for this person. If the motion is not
carried, additional motions are in order until a Mayor Pro
Tern is elected by a majority of Council.
2. If presiding, the Mayor Pro Tern shall have the voting privileges of
a regular Council Member.
3. The Mayor Pro Tern's duties shall include reviewing and setting
the Agenda oA WedAesday prior to Council Meetings and
determination of emergency items at Council Meetings. The
Mayor Pro Tern shall have the authority to remove any item f rom
pull aAy item off the Agenda of any regu l arbusiAess meeting or
study session with the exception of_;_ @l.an item placed on the
Agenda by two (2) Council Members prior to the meeting
pursuant to Rule IV.D .l: or (b) an item added by the Cou nci l by
majori ty vote during any meeting pursuant to RuleiV .O.L:-
1.,____ The Mayor Pro Tern shall arrange for, and coordinate the
orientation of all newly elected officials within two months after
the election.
&. POINT OF ORDER:
4
Tl'le Cl'lair sl'lall aeteFffiine all Paints ef Order, suejeet te tl'le rigl'lts ef an·r
Ceuneil pqeFAeer te aj3j:leal te tl'le Ceuneil.
9. CHY ATTORNEY:
Tl'le City Atterne·r, er aeting Ci ty Atterney, sl'lall attend all FAeetings ef tl'le
Ceuneil unless exeusee ey tl'le City Ceuneil ana sl'lall, upen request, give an
epiAien, eitl'ler written eF eral, en the questien ef law .
E-L_CITY CLERK:
The City Clerk, or designated representative, shall attend all meetings of
Council and shall keep the official minutes.
D . CITY ATTORNEY:
The City Attorney. or acti ng City Attorney. shall attend all meetings of the
Counci l unless excused by the City Counci l and shall. upon request. give an
opinion. either wri tten or ora l. on the question of law.
f-:L_PARLIAMENTARIAN AND RULES OF ORDER :
Tl'le ~qayer (er the ~qayer Pre Tem, if presieiflg), shall eeterFAine ana ee tl'le
final autf:lerity en all 13eints ef ereer preeeeure, suejeet to everriae upen a
tl'lree feurtl'ls fflajerity vete ef tl'le entire Ceuneil.
1. The Mayor Pro Tern shall also function as the Council
Parliamentarian . and may call upon the City Attorney for a
recommendati on on procedure if desired .
L_The Parliamentarian shall advise the Chair and members of
Council on parliamentary rules.
3. The rules contained in the current edition of Robert's Rules of
Order newly revised. shall advise the Parliamentarian regarding
questions of order and procedure in all cases to which they are
appl icable and i n wh i ch t h ey are not inconsistent with these
Ru l es. the Wheat Ridge Home Rule Charger. the Wheat Ridge
Code of Laws or other laws governing the City.
4 . In cases where the Rules conta i ned in the current editi on of
Robert's rules of Order newly revised are inconsistent w i th these
Rules. t hese Ru les control.
5. The Mayor (o r t h e Mayor Pro Tern. if oresid i ng). shall be the fina l
authority on all poi nts of order procedure. subject to overri de
upon a three-fourths m ajoritv vote of the entire Council.
5
III. CO U NCILTYPES OF MEETINGS AND MEE T ING PROCEDURE
A. TYPES OF MEETINGS:
1. The Council meets in the Municipal Building for RegularBusiness,
Stud·;, Adjourned, and Special Meetings and Study Sessions,
unless otflerwise specified .
2 . RegularCouncil Business Meetings are held the second (2"d ) and
fourth (4th ) Monday of each month at 7:00PM unless otherwise
provided by amendment of these Rules specified .
3 . Study Sessions are the first (1st) and third (3rd) Monday of each
month at 6:30 p.m., unless otherwise otherwise provided by
amendment of these Rules .specified .
B. STUDY SESSIONS:
1. Study Sessions shall be for the purpose of discussion of concepts
and ideas. No formal business shall be conducted. Consensus
votes during all Study Sessions are non-binding, with exception of
concensus votes to schedule or decline to schedule a matter for
consideration at a Regular or Special Meeting. which may
however be reconsidered after six (6) months as permitted by
Rule IV.D.3. afffi-tf.\,lnless antfle issue is disposed of at a
RegularBusiness , Adjourned, or Special Meeting,J.t may be
amended or reconsidered in that or any future Study Session.
2 . at-Public CommentTestimony will oot-be allowed at the beginning
of a Study Sessions for only those items on the agenda and each
speaker is limited to a maximum of three (3) minutes.tffiless
wai·t'ed by City Council.
&h_ADJOURNED MEETINGS:
Any Meeting of the Council may be adjourned to a later date and time,
provided that no adjournment shall be for a period longer than the next
Regu lar Council Business Meeting.
&..Q,_EXECUTIVE SESSIONS:
1. The Council may meet in Executive Session on a vote of a
majority of City Council in a regular business meeting (Charter-
Sec 5.7).
2. No notes may be taken during an Executive Session except by the
City Clerk and/or City Attorney.
6
3. If at any time during the session, a Council Member feels that a
matter is being discussed other than that stated, that member
should so state and may request that the session be terminated.
Upon consensus vote of Council Members present, the session
shall be terminated.
&.-~INFORMAL MEETINGS:
1. 1. Five (5) or more members of Council Members may attend
informal meetings held for the purpose of acquiring information
and discussion topics provided that public notice of the meeting is
posted in the location establishing for posting of all Wheat Ridge
meetings at least 72 hours prior to the meeting, listing the topic
of the meeting, its location, time, and date. The location of this
posting shall be the bulletin board outside the City Court room in
City Hall.
a) Copies of the notice shall be given to all City Council
Members and,. the City Clerk, at least 72 hours before the
meeting.
b) The City Clerk is responsible for the posting of the
mMeeting.
2. _Any three or four Council Members may attend informal meetings
held for the purpose of acquiring information and discussing
topics. Such meetings must be open to the public, but no notice
is required unless formal actions will be taken.
3. _Meetings involving no more than two Council Members, whether
in person or by telephone, whether or not the Mayor also attends.
shall not be subject to any of the requirements oftA this Rule.
4. _In no event, shall any vote or other action or decision be takenJn
any meeti ng described in this Rule IILE .. nis Rule (D) (4) shall
not al}ply to staneliRg Council CoFAFAittees.
5. _All Meetings (other than those between only two council Members
and/or the Mavorl shall be open to members of the public and the
press.
E-:.E:_ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL
GATHERINGS:
1. The purpose for this rule is to permit the City to be represented
by its elected officials at meetings of other groups or
organizations, including,. without limitations , intergovernmental
7
organizations, neighborhood organizations, business and service
organizations, and other organizations or groups with whichwfteffi
the City has a relationship.
2. Any member of Council and the Mayor may attend meetings of
other groups without prior notice, provided however, that any
such meeting, if attended by three or more members of the
Council, is open to the public, pursuant to Section 24-6-401, et
seq ., C.R.S.
3. Social gatherings, at which the discussion of public business is not
the central purpose, shall not be subject to any of the
requirements of Rule E.
G. ABSENCES:
In the event that a Council Member expects to be absent from a meeting or
study session. the Member shall notify the City Clerk. and the Citv Clerk will
duly notify the City Council at the beginning of the meeting why the Council
Member is absent.
F:-.t::h_RIGHT OF THE FLOOR:
This Rule III.H shall apply only to Regular. Special and Adjourned Meetings.
and not to Study Sessions. unless specifically noted .In tl=te e·t'ent tl=lat a
Ceuncil ~~emeer is aesent R-em a meeting, the memeer sl=tall netify the City
Clerk, and the City Clerk will dul·; netify the City Ceuncil at the eeginning ef
the meeting why said Ceuncil ~4emeer is aesent.
1. The presiding officer must first recognize each Council Member
requesting to speak on an agenda item unless limited by a motion
to limit debate or for calling the question. (applicable also to
Study Sessions)
2. Speakers shall confine themselves to the question under
discussion. All discussion must be germane to the agenda item .
(applicable also to Study Sessions)
3. Members of Council shall avoid personal attacks and refrain
from impugning the motives of any member's argument or vote .
(applicable also to Study Sessions)
4. Following introduction of on agenda items and a motion eE ach
Council Member shall have the right to ask questions of staff or
discuss an agenda item with staff. Council Member questions are
limited to three (3) minutes each. ~two (2) times~
responses are not fer uf} te five (5) ffiinutes each time te ask
EJUestiens en each agenc:la iteffi . Answers te EJUestiens will be
included in the time and the tiffie will net ee cumulative. Befere a
8
vote, eacl'l CouAcil ~4ember shall have aA aaaitioAal three (3)
miAute f}erioa to make a summatioA . Following question time.
Council Members may engage i n debate of the issue at hand prior
to voting . The debate may consist of two (2) rounds with each
Council Member having one opportunity per round to speak i n
turn. The first round may consist of a statement of position on the
issue by each Counci l Member not to exceed four (4) minutes.
The second round may consist of responses to position stated by
other Counci l Members not to exceed two (2) minutes.
5:-No CouAcil P4ember shall be allowed to Sf}eak FAore tl'laA oAce
Uf}OA aAy OAe ageAaa item UAtil every OtAeF ffieFAber CAOOSiAg to
Sf}eal< tl'lereOA shall l'lave SpOI<eA.
&.-.2.:._0nce a vote has been taken, there shall be no further discussion
on that motion or Agenda Item unless a motion to reconsider is
adopted.
§.,__In the event of an amendment to an agenda item motion, the
maker of the amendment shall have one (1) three (3) minute
period to make the amendment and speak to the amendment. All
other FAeFAbers of Council Members shall have one (1) two (2)
minute period to speak to the amendment.
6-:-_I. _ELECTED OFFICIALS' MATTERS:
This is the time elected officials and staff may make comments on any
subject. Time limit per elected official and staff will be five (5) minutes.
IV. ORDER OF BUSINESS AND THE AGENDA
A. SCOPE OF RVLE: Th is Rule IV shall apply only to Regu l ar. Special and
Adjourned Meeti ngs. and not to Study Sessi ons. unless specifically
~
A-.-!L_ORDER OF BUSINESS_;_
The general rule as to the Order of Business in regular Council
RegularBusiAess Meetings is stated thus:
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE
• ROLL CALL
• APPROVAL OF MINUTES
• PROCLAMATIONS AND CEREMONIES
• CITIZENS RIGHT TO SPEAK
• APPROVAL OF AGENDA
9
• CONSENT AGENDA
• PUBLIC HEARINGS, ORDINANCES ON SECOND READING, FINAL
SITE PLANS
• ORDINANCES ON FIRST READING
• DECISIONS, RESOLUTIONS AND MOTIONS
• COmUTTEE REPORTS
• CITY MANAGER'S MATTERS
• CITY ATTORNEY'S MATTERS
• ELECTED OFFICIALS' MATTERS
• EXECUTIVE SESSION (AS NEEDED)
• ADJOURNMENT
&L_AGENDA : PREPARATION AND INITIATION OF AGENDA ITEMS
1. The order of business of each meeting shall be as contained in the
Agenda prepared by the City Clerk .
2. For good cause shown, and by majority vote of the City Council
during any City Council meeting, including any Study Session. the
order of business for that meeting may be changed. The City
Manager and City Attorney may propose to add items to the
Agenda of such meetings under "Approval of Agenda.._''.,. subject to
aooroval by a majoritv of the Council.
3. Agenda shall be listed by topic of subjects to be considered by the
Council and shall be distributed by 5:00p.m. on the Thursday
prior to the Monday of the Regular Council Meetings . In the event
of a holiday, the material shall be distributed not later than noon
on the Friday prior to the Monday meeting.
4. The City Clerk's Office shall be notified of the sequence of the
Agenda Items by noon on the Wednesday preceding the Monday
on which Council meets. All backup material and documents shall
be filed with the Clerk's office by 5:00 p.m. on that day in order
to be included in the Council packet.
5. A majority of Council Members present is required to direct the
City Attorney or staff to draft an ordinance to be included on the
agenda .
6-: If a CouAcil ~~ember asks that aA item be added to the AgeAda, it
is the respoAsibility of that CouAcil ~qember to provide backup
material for the CouAcil packet as to the subject or arraAge for
that backup material to be prepared. No item may be iAcluded iA
the AgeAda without proper backup .
-7-:-§.,_A majority vote of City Council Members present may als&-add or
delete an item from the agenda at the beginning of the Council
10
D.
Meeting. In Regular Bt~siAess Meetings, this must be done before
Public Hearings and Second Readings.
&L._ The first option of introducing Agenda Items at a Council Meeting
shall go to a representative of the Council District to which the
Agenda Item pertains. Council Agenda items not specific to a
Council District may be introduced by any member requesting
such privilege from the Chair in advance of the meeting or
requesting to introduce the item at the meeting.
9-:-lt_Fiscal Notes. Prior to any item being placed on the agenda, the
City Manager shall prepare a brief explanatory note that shall
include a reliable estimate of the anticipated change in the
expenditures or revenues to the City and whether such
expenditures or revenues shall be recurring in nature during
future budgets years. This shall include any principal and interest
payments required to finance expenditures. The Aote shall be
kAowA as a "fiscal Aote".
-ltt:-.2..,_Council cannot approve an appropriation under City Manager's
Matters, City Attorney's Matters, or Elected Officials' Matters.
c. AGENDA fFEPqSJNITIATING AND ADDING AGENDA ITEMS:
l.,_Council Members or the Mayor may each originate an agenda
item with the approval of one other Council Member. Each
Council Member and the Mayor shall be allowed to originate only
two (2) items per month to be added to the Agenda of g
Regularregt~laf'l·; scl:leauled Council BusiAess Meetings or a
Study Session. subiect to the scheduling authoritv of the Mayor
Pro Tern under Rule ILB.3-:-It is the intent of this Rule that no
more than two agenda items may be initiated by the Mayor or
any Council Member under this Rule during any single month.
2. If a Council Member asks that an item be added to the Agenda
for any regular meeting or Study Session. it is the responsibility
of that Council Member to provide backup material for the
Council packet as to the subject or arrange for that backup
material to be prepared. No item may be included in the
Agenda without proper backup.
3. Other than by reconsideration pursuant to Rule V. once an item
has been decided by a formal Council vote at any Regular. Special
or Adjourned Meeting [or by a binding consensus vote at any
11
Formatted: Indent: Left: 1", No bullets or
numbering
Study Session under Rule III.B.ll it is not eligible to be added to
a future agenda for six (6) --months.
2 . Stanein~ Council ceFAFAittees FAa·,. place iteFAs en Council A~eneas
fer further action er eiscussien.
3-:4_,_-2-:---Motions made by Council Members, which are not in the
Council packet, must be submitted to the City Clerk and Mayor in
writing during the Council Meeting so it may be repeated, and
included in the minutes.
4:-.2_,_During a RegularCit"t' Council Business Meeting, under the Elected
Official's, City Manager's or City Attorney's matters portion of the
agenda, or at a Study Session '-a Council Member, the City
Manager, or the City Attorney may request that a motion be
made to add an item be aaaee to a future Agenda for
consideration . subject to approval by the Council by a majority
vote (for add i tion to a Regular Meeting Agenda) or a consensus
vote (for add i tions to a Study Session Agenda).
5-;-§_,_ The City Manager may add administrative and operational items
to the agenda prior to or at the beginning of any meeting.
E. PUBLIC HEARINGS_;_
All speakers must sign up on the appropriate roster, indicating whether they
intend to speak in favor ef, or in apposition to,. a particular Agenda Item.
The Council shall not entertain a motion for the final dispos ition of the matter
until the City staff and applicant have made their presentations, if any, and
the public hearing has been closed, provided, however, that motions
regarding the conduct, scheduling or continuation of the public hearing itself
shall be proper at any time.
F. ORDINANCES ON FIRST READING _;_
It is the goal and desire of City Council to allow all interested parties to
provide input during the Public Hearing/Second Reading on all proposed
ordinances. A full, complete, and open discussion of all proposed ordinances
is encouraged during the Public Hearing /Second Reading .
Therefore, public comment and staff presentations will occur only during the
Public Hearing/Second Reading. First Reading will be for the purposes of
setting proposed ordinances for publication, and establishing a date for the
Public Hearing/Second Reading. Amendments to a proposed ordinance can
be made during a First Reading, following the guidelines for offering
amendments in ~the City Council Rules ef Oreer ana Preceeure .
G. TIME OF ADJOURNMENT_;_
12
At 11:00 P.M., the City Council shall complete action on the Agenda Item
then under discussion and shall adjourn the meeting. Prior to such
adjournment, the Council may take any or all of the following actions:
1. Acting by ·% majority vote, complete all or portions of the
remaining Agenda.
2. Acting by a majority vote, schedule any unfinished items for _q
future Bf'egular or Special Council BusiAess Meeting .
J.,__Acting by majority vote, continue the meeting to a later date and
time certain.
V. RECONSIDERAJIONRBINANCES, RESOLI:ITIONS, AN9 UOTIONS
r.. RECO NSIDERATION
1. A motion to reconsider can be made only by a Council Member
originally voting with the prevailing side.
2. Such motions shall be made only at that or the next regularly
scheduled Council BusiAessRegu l ar Meeting. A continued or
rescheduled meeting shall be considered a next scheduled Council
RegularBusiAess Meeting for the purpose of Reconsideration. If
not reconsidered at that time, the issue cannot be placed on any
agenda for six (6) months.
3. A motion to reconsider shall require an affirmative vote of a
majority of the entire Council.
4 . A Council Member who has been absent from a orjor meeting may
vote on a reconsideration provided the Council Member affi r ms on
the record that he or she has li stened to the recording of that
agenda item orior to the motion for reconsideration.
VI. CITIZENS' RIGHTS
I A. CITIZENS' RIGHTS TO SPEAK :
13
1. Any person may speak only once per meeting for a maximum of
three (3) minutes on any item other than Agenda items.
2. Any person des1ring to speak on an agenda item must sign the
appropriate roster in Counci l Chambers and confine their remarks
to the relative item. There shall be no time limit applied to
Citizens' comments unl ess deemed appropriate by the Chair.
-2-:-Speakers must sigA the Public CemmeAt Rester.
3 . Citizens Right te Speal< shall always pFeceae all etheF efficial
business exce19t Call te Order, Pledge ef Allegiance, Rail Call,
Appre•tal ef P~inutes ana J9reclamatieAs er Ceremenies.
4. There shall be no restriction on the number of citizens who wish
to speak.
5. The content of any speaker's comments cannot be censored.
6. Persons in attendance shall be allowed to donate time to other
speakers to a maximum of nine (9) minutes, including the three
(3) minutes the original speaker has.
7. The Chair will entertain no written comments unless a member of
the public is present to read them into the record. A Council
Member may read written comments into the record with the
approval of the majority of the Council present.
8. Council has the choice whether or not to respond to citizens after
the closure of the Citizen Comment portion of the meeting.
~ CITIZENS' RIGHT TO SPEAI< ON AGENDA ITEP~S:
&.---
Any J9eFSeA aesiFing te speak en an ageAda item must sign the apJ9reJ9riate
Fester in Ceuncil ChaFAbers ana CeflfiAe their FeFAaFkS te the relative item .
There shall be ne time limit applied unless deemed af}J9repFiate by the Chair.
E-:-WRITTEN Cm4P4UNICATIONS:
-Ht:-LAII written communications to Council must be signed. If not
signed, the written communications may not be accepted.
VII. SUSPENSION AND AMENDMENT OF THESE RULES
A . SUSPENSION OF RULES :
14
Any provision of these Rules not governed by the Home Rul~ Charter or
Code of Laws may be temporarily suspended by a three-quarters (3/4)
majority vote of Counci l Members present.
B. AMENDMENT OF RULES :
These Rules may be amended, or new Rules adopted by a majority vote of
Council Members at a Regular or Special Meeting , provided that the proposed
amendments or new Rules shall have been submitted in writing to Council at
a preceding meeting or a Study Session . Any Council Member. or the Mayor.
may initiate an amendment of these Rules in the manner provided for
initiation of agenda items by Rule IV.D.
C. REVIEW:
These Rules .s.lliillwill be reviewed by .tb..e....Council within three months of 2
Regular Council Election .
15