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HomeMy WebLinkAbout02/27/2002 CITY OF WHEAT RIDGE HOUSING AUTHORITY Minutes of Meeting February 27, 2002 ORIGINAL A. CALL THE MEETING TO ORDER The meeting was called to order by Chair Jerry DiTullio at 7:00 p.m., February 27, 2002, in the Lobby Conference Room of the Municipal Building, 7500 West 29th Avenue, Wheat Ridge, Colorado. B. ROLL CALL Authority Members Present: Cheryl Brungardt Mary Jo Cavarra Kent Davis Kathryn Fulton Jerry DiTullio Others Present: Alan White, Planning Director Larry Nelson, Cornerstone Realty Betty Maybin, Cornerstone Realty Jim Bills, Vectra Bank Henry Wehrdt, Jeffco Housing Authority Ann Lazzeri, Recording Secretary C. APPROVAL OF MINUTES It was moved by Kent Davis and seconded by Mary Jo Cavarra to approve the minutes of December 11, 2001. The motion passed unanimously. D. OFFICERS REPORTS There were no officer reports. E. PUBLIC FORUM There were none present to address the Authority. F. UNFINISHED BUSINESS There was no unfinished business to come before the Authority. G. NEW BUSINESS 1. Award of Bids - 3747 Quail Henry Wehrdt reviewed in detail the bid analysis for the Quail Square condominium conversion project. Housing Authority February 27,2002 Page 1 I I ! When asked about potential unforeseen problems that could escalate costs, Henry Wehrdt stated there could be problems with roofing, decks, electrical, etc., but that these kinds of problems should be able to be handled under a 10% contingency. It is estimated to take 120 days to complete the project. Hemy Wehrdt will meet with contractors and have contracts for Jerry DiTullio's signature within ten days from this meeting. It is planned to expedite renovation of five units in case it may be necessary for a tenant to move while hislher unit is being renovated. The contractor is aware that work will be taking place on occupied units and it is possible that it may be unnecessary to have anyone move. There are three tenants who want to stay and purchase their units. There is another person referred by Jefferson County Housing Authority who wants to buy a unit. There are another 3-4 applications under consideration. There is a lot of interest in the units (5-6 calls per week). During discussion, Jim Bills reminded the Authority that there is still $403,000 available from the bank. It was moved by Cheryl Brungardt and seconded by Kathryn Fulton that the Housing Authority accept the figures presented this evening for renovation of 3747 Quail Street with a 10% contingency for unforeseen work. The motion passed 5-0. There was discussion regarding incentives for the contractor to finish on time (or early). It was moved by Kent Davis and seconded by Kathryn Fulton that for Project No. 1 (exterior work) and Project No.5 (interior work) the following incentives apply: 2.5% if completed within ninety days and 5% if completed within sixty days. The motion passed 5-0. There was discussion about incentives for tenants to move into another unit while their unit is under renovation such as $1000 in upgrades. There was a suggestion that tenants could be provided with motel rooms. Larry Nelson will talk to the three tenants about this. In response to a request made by the Authority, Alan White will provide a financial report including rent received and expenses paid by the Authority. This report will be available at the next Housing Authority meeting. 2. Rezonin2 of Property at 3747 Quail Following discussion of the possibility of rezoning the property, there was a consensus of the Authority to leave the property as it is which is a nonconforming use under R-3 zomng. Housing Authority February 27, 2002 Page 2 3. Authority to Sij!n for Wheat Ridj!e Housinj! Authority It was moved by Kent Davis and seconded by Mary Jo Cavarra to approve Resolution No. 01, Series of 2002, a resolution authorizing the Executive Director ofthe Wheat Ridge Housing Authority and his or her designee to sign contracts, deeds, checks and other instruments on behalf of the Authority and retroactively approving of any previous such signatures by the Executive Director or his or her designee. The motion passed 5-0. H. ADJOURNMENT It was moved by Mary Jo Cavarra and seconded by Kent Davis to adjourn the meeting at 8:00 p.m. ~,~~, Housing Authority February 27, 2002 Page 3