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HomeMy WebLinkAbout03/29/2001 WHEAT RIDGE HOUSING AUTHORITY LOBBY CONFERENCE ROOM Thursday, March 29, 2001 7:00 p.m. These are public meetings in which the public is encouraged to attend. CaD Tbe Meetin2 to Order The meeting was called to order by Chair DiTullio at 7:00 p.m. RoD CaD of Members Present: Jerry DiTullio, Chair Mary Jo Cavarra Kathryn Fulton Cheryl Brungardt Kent Davis Absent: None Others Present: Ralph Mancinelli, Council Member Jerry Dahl, City Attorney Morris Lewis, Chairman of the Jefferson County Housing Authority Alan Feinstein, Jefferson County Housing Authority Barbara Delgadillo, Executive Secretary Approval of the Minutes The minutes of March 29, 2001, were approved as submitted on motion of Kent Davis, seconded by Kathryn Fulton and unanimously carried. Public Forum No comments. Old Business: None. New Business: 1. Bvlaws ofthe Wbeat Rid2e Honsm2 Authoritv (Roles and Responsibilitv ofWbeat Rid2e Housin2 Authoritv) City Attorney Jerry Dahl discussed the proposed bylaws. There was discussion regarding giving the Authority the ability to take testimony via e- mail or conference call. Chair DiTullio noted his concern with ability to ascertain credibility of a witness if meetings were conducted by conference call or e-mail when working with clients. He is concerned with losing the subtleties of face-to-face communications. Wheat Ridge Housing Authority Minutes March 29, 2001 Page 1 The following amendments to the proposed bylaws were made: Adding of Section 4 under Article V addressing written communications be acceptable by fax or e-maiL Amendment of Article II, Section 4, clarifYing the relationship of the Executive Director and Secretary to the Authority and addressing the issue that the City Manager would act as Executive Director. Wording to be consistent with the cooperation agreement between the Authority and the City of Wheat Ridge. It was moved by Mary Jo Cavarra and seconded by Kathryn Fulton to adopt the proposed Bylaws as amended and to forward to them to the City Council for their approval at their next regular meeting of April 9. It was moved by Mary Jo Cavarra and seconded by Kent Davis to add Article 5, Section 4, allowing electronic mail andfaxes and carried with Jerry DiTullio voting no. It was moved by Kathryn Fulton and seconded by Cheryl Brungardt to amend Article I(, Section 4 by adding the sentence, "Until otherwise provided, the City Manager of the City of Wheat Ridge shall serve as the Executive Director" and unanimously carried. The main motion to approve the Bylaws as amended unanimously carried. 2. Inter20vernmental Cooperation A2reCment between the Wheat Rid2e Housin2 Authoritv and the Jefferson County Housin2 Authoritv Jerry Dahl discussed the proposed Intergovernmental (lOA) Cooperation Agreement and distributed a version amended by the Attorney for the Jefferson County Housing Authority (JCHA). Alan Feinstein suggested that the proposed agreement be amended to address liability issues for the JCHA. City Attorney Dahl disagreed noting the extensive obligationS of the JCHA. He suggested amending the lOA to add No.4 under Mutual Obligations requiring a two-way indemnification cooperation agreement to be entered into between the Authority and JCHA. Morris Lewis, Chairman of the Jefferson County Housing Authority stated he would be satisfied with that amendment. Alan Feinstein amended No.2 under Miscellaneous to read, "...written notice of termination tot he other Authority at least sixty (60) days before the proposed termination date." It was moved by Kent Davis and seconded by Cheryl Brungardt to approve the Intergovernmental Cooperation Agreement between the Wheat Ridge Housing Authority and the Jefferson County Housing Authority as amended above and to forward to the City Council for their approval at their next meeting of April 9, 2001. The motion unanimously carried. Wheat Ridge Housing Authority Minutes March 29, 2001 Page 2 3. Cooperation A2rCement between the City of Wheat Rid2e and the Wheat Rid2e Housin2 Authoritv Kent Davis asked for clear infonnation on funding and budget for parameters of the Authority. He expressed his opinion that every other board within the City has been given staff support and felt that staff support for the Authority's could be reimbursed through compensatory time 0 If. Jerry DiTullio informed that the City currently utilizes a contract minutes clerk to attend other various board and commission meetings and would be an available option for the Authority. Alan Feinstein recommended changing Article II, Section 1 pertaining to the role of the City manager as Executive Director be amended so as to be consistent with the Bylaws. In addition, he suggested that Article 1, Section 2 more clearly state that the Authority would not need to go before the City Council for action on each property. Jerry DiTullio addressed the question offunding and informed that the Authority would start developing a budget at their next meeting and goal to have a proposed budget before the City Council for their approval in the next two months. It was moved by Kent Davis and seconded by Mary Jo Cavarra to approve the cooperation agreement between the City of Wheat Ridge and the Wheat Ridge Housing Authority as amended above and to forward the agreement to the City Council for their approval on April 9, 2001. The motion unanimously carried. 4. Establishment ofRC2Ular Authoritv Meetin2s It was moved by Kathryn Fulton and seconded by Kent Davis to establish regular Authority meetings on the,fh Thursday of each month at 7:00 p.rn. in the Lobby Conference Room of the MuniCipal Building. The motion unanimously carried. 5. Discussion ofCitv-owned Revenue Generatin2 Property It was moved by Mary Jo Cavarra and seconded by Kent Davis and unanimously carried, to postpone discussion of this item until the discussion on budgets. Other Issues A. Selection of Vice Chair It was moved by Kent Davis, seconded by Cheryl Brungardt and unanimously carried to appoint Mary Jo Cavarra as VICe Chair. B. CDBG Allocation Alan Feinstein informed that approximately $43,869 in Community Development Block Grant fimds had been allocated to the City of Wheat Ridge. He informed that these funds could be utilized for rehabilitation of units purchased by the Authority for low and moderate income projects or by the purchasers for rehabilitation loans. \. Page 3 Wheat Ridge Housing Authority Minutes March 29, 2001 C. Future Discussions The following questions and topics were raised for future discussions: Deed stipulations (i.e., number of years an owner must live in the home; share of profits). Matching down payment programs. Displacement issues. Encouragement of and use of community volunteers. Financing issues. Type of units to be purchased. Percentage of profit (if any) for the Authority. Definition of " affordable" housing. Income level to be used as "target." Goals of the Authority (improve blighted properties, reduction of rental units within the City, assistance to low and moderate income level purchasers). Infonnation on CHAFFA loans. Jerry DiTullio asked that Alan Feinstein provide infonnation to aide in developing eligibility guidelines for the next meeting. Kathryn Fulton informed that she would provide comps and listings on recent sales and properties currently for sale for the next meeting. This infonnation will help develop an average cost of different types of properties. Adiourument The meeting was adjourned at 8:45 p.rn to April 25, at 7:00 p.m. in the lobby conference room on motion of Kent Davis, seconded by Cheryl Brungardt and unanimously carried. Jerry DiTullio, Chair Barbara Delgadillo, Executive Secretary !bd C:\MyFiles\housing authority\minutes\O 1 0329.wpd Wheat Ridge Housing Authority Minutes March 29, 2001 Page 4