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HomeMy WebLinkAboutCity Council Agenda Packet 10/26/2015CITY COUNCIL AGENDA: October 26, 2015 Page -2- ORDINANCES ON FIRST READING .£. Council Bill27-2015-approving a zone change from Residential-Two (R-2), Agricultural-One (A-1), Neighborhood Commercial (NC) and Planned Commercial Development (PCD) to Mixed Use-Commercial (MU-C) for property located at 4600 Kipling Street (Case No. WZ-15-05/Anastasi) 3. Council Bill 25-2015-approving the rezoning of property located at 3790 Wadsworth Boulevard from Mixed Use-Neighborhood (MU-N) to mixed Use- Commercial (MU-C) (Case No. WZ-15-07/Read King) 4. Council Bill 26-2015-amending the Wheat Ridge Code of Laws to give the Director of Parks and Recreation the authority to determine when, where and under what conditions sledding will be allowed on City property DECISIONS, RESOLUTIONS AND MOTION 5. Resolution No. 45-2015 -adopting the City Budget and appropriating sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge, Colorado for the 2016 Budget Year 6. Resolution No. 44-2015-levying General Property Taxes for the year 2015, to help defray the cost of Government for the City of Wheat Ridge, Colorado for the 2016 Budget Year. 7. Motion to approve award of Right-of-Way Maintenance Services to Terracare Associates of Centennial, Co., in the annual amount of $59,345 8. Motion to cancel City Council Meetings of November 2"d, December 21st and December 28th due to the election and holidays CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT STUDY SESSION NOTES CITY OF WHEAT RIDGE, COLORADO City Council Chambers 7500 W. 29th Avenue October 5. 2015 Mayor Pro Tern Bud Starker called the Study Session to order at 6:30p.m. Council members present: Jerry DiTullio, Bud Starker, Zachary Urban, Kristi Davis, Tim Fitzgerald, George Pond, Genevieve Wooden, and Tracy Langworthy Absent: Mayor Joyce Jay Also present: City Clerk, Janelle Shaver; City Manager, Patrick Goff; Administrative Services Director, Heather Geyer; Community Development Director, Ken Johnstone; City Treasurer, Larry Schulz; other staff and interested citizens. PUBLIC COMMENT ON AGENDA ITEMS Janice Thompson (WR) is on the Housing Authority and spoke in support of the redevelopment proposal for Fruitdale School. She said it's been hard to find a good fit for the building. She thinks this proposal meets several needs for the City and preserves the historic Temple Buell building and the Fruitdale name. This project could be the beginning of renewal for a forgotten area of the City. It will require money from the City, but as a citizen she noted so much money has been spent on 38th Ave. and this area has been neglected. She encouraged Council to vote for it. Claudia Worth (WR) spoke on behalf of the WR Historical Society. She's looked at the proposal and doesn't think it meets the criteria. A butcher shop and 12 apartments are not educational purposes --which is required in the reverter clause. Many visitors to the museum have been aghast when hearing of this use. This isn't for seniors, as it will have no elevator. It also has only one apartment that is handicapped accessible. She does, however, like this business and would love to see this facility locate somewhere else within the City. Tom Abbott (WR) is on the Housing Authority. He said this proposal is indicative of the hard work of the Housing Authority and the staff. Of all the proposals they have examined, this one comes the closest to being ideal for the site. He's concerned about the building sitting vacant and being lost. Tearing it down would lose one of the last historic buildings. He thinks it's more than a butcher shop. He thinks this will be an economic catalyst for the area. The Housing Authority will chip in since a portion of it is housing. APPROVAL OF AGENDA 1. Staff Reports(s) none STUDY SESSION NOTES: October 5, 2015 Page -2- 2. Fruitdale School Redevelopment -Ken Johnstone Mr. Johnstone gave brief background on recent efforts to redevelop the Fruitdale School. The Housing Authority acquired it in 2011 . This building is one of the few left standing that was designed by Temple Buell. Last February Hartman Ely Investments presented a redevelopment proposal to the Housing Authority. The Authority approved a motion directing staff to negotiate a purchase and sale agreement with HE I. Jim Hartman (Boulder), Susan Ely, Justin Brunson (chef) and Eric Clayman(apprentice) were present to present details of the development. The school is to be mostly apartments and a community gathering space. There will be an orchard in front, a greenhouse in the back, and a meat packing school in the gym. Hartman Ely has specialized in adaptive re-use. When he was a young architect Mr. Hartman met Temple Buell so he is particularly interested in preserving the building. He believes there has to be a use for historic buildings or they won't survive. He said that Hartman Ely will remain involved in this project -not pass it off. They have done a patient search to find the best solution. They've looked at lots of alternatives. He showed samples of other projects they have done to preserve and re-use historic buildings. The benefits they see from this redevelopment: • Revitalize vacant historic property with $6M investment • Economic development catalyst for the area • Job creation (6) • Well designed, energy efficient apartments (affordable and market-rate) • Community education (event space, apprenticeship program, continuing education, veterans re-training , farm-to-table dinners, wedding receptions, potential Ridgefest 2017 site) • Partnership with R-1 Schools • Restore exterior of an National Register historic building The plan includes a Public/Private Partnership: • Gap funding of $640 ,000 to be provided by the City • Property tax abatement by the City; Land swap with R-1 Schools • They will seek to have the school deed restriction removed • Re-zoning • Phase 1 and 2 environmental process Redevelopment Features • Revitalized historic site • Up to 13 apartments; 10 in the 1920's portion of the building Community room for educational and public uses Gym, cafeteria and kitchen to house Fruitdale Artisanal Meat Company-a wholesale artisanal butchery and meat distribution facility with an apprentice program, butchery classes and a charcuterie school. • A small retail storefront for the artisanal meat company • An orchard and courtyard in the front of the building • Future phase would build a greenhouse in back to be operated by Altius Farms and Operation Victory Garden. STUDY SESSION NOTES: October 5, 2015 Page -3- Fruitdale Artisanal Meat Comoanv -Local owners Eric Clayman and Justin Brunson Chef Justin Brunson, owner of Masterpiece Deli and others, explained the artisanal meat production and apprenticeship program: • The kitchen and gym are perfect for their use. The proximity to 1-70 is desirable for them. • People are focused on eating locally raised meat; that's all they will process. • They'll make a large variety of sausage and meats. There's no place to learn this art. Making these meats is a dying art they hope to preserve. He will love teaching these techniques and methods and likes the idea of working with the schools. • They really want to do this school; if Wheat Ridge isn't interested they need to look elsewhere soon. Jim Hartman showed slides of other loft residential projects they've done. The second floor apartments will be lofts -some affordable, some market rate. There will be living space on the first floor for school staff, and indoor and outdoor community spaces. He addressed their ideas for innovative energy solutions. Jim Hartmann went through the Pro Forma (which was not part of the Council packet): • The meat company is the economic driver. • Apartments are a mix of affordable and market rate. • It's about a $6M project; they will seek an SBA note to finance it. • This is a 5% cash on cash return -which is modest. • They'd like $640,000 from the City, a property tax waiver and for the City to be a minority(<1%) owner • There are some financial "trees" they may be able to shake. • The schedule anticipates occupancy in late 2016. Next steps: 1. Confirm gap funding sources 2. Execute property purchase contract 3. Implement public outreach program 4. Complete Project in Dec 2016 (design, finance, permits, construction) 5. Finalize potential gap funding repayment, preliminary commitments from Jeffco Community Development and historic tax credits Council questions and discussion followed: • Ken Johnstone explained the financial components for the City. • Housing Authority would be able to provide $170,000. City's portion would be $470,000. • There was discussion of waiver of property tax, since the city has not historically received any property tax on this property. Goal would be to ensure no liability for the City. • 6-9 residential units would be affordable. • Council would like a copy of the pro forma. It is to be present to the Housing Authority on Oct 20. CDBG grant money may be available. Mr. Goff said they would get that refined and get it to Council. STUDY SESSION NOTES: October 5, 2015 Page -4- • • • • • • • • Public space: 600 sq ft indoor space + 1,000 sq ft for exhibit space. Auditorium seating space. More outside. City would be a partner in the space . The City has never given the Housing Authority any money for their projects . Some of the costs are not known right now. Also the City could end up being paid back if grant money comes in. Loading zone to be on west side of building. Traffic would include smaller trucks (26ft). USDA standards are very strict regarding cleanliness, etc. That should not be a worry. The structure near 44th Ave will be removed . Ratio of affordable to market rate is unknown . Councilmember Pond received consensus to have Council consider $470K when the pro forma is produced and be able to see the contract language for the educational and community aspects of the proposal. 3. Ordinance Placing Restrictions on the hours of construction activity In order to mitigate the nuisance impacts of construction (noise, dust, vibrations, etc.) to neighboring properties, Council had directed staff to draft an ordinance limiting the hours of construction activity from 7am to 9pm. Ken Johnstone went through a number of restrictions that are already placed on construction activities. Discussion followed. Councilmember DiTullio received consensus to move forward with the ordinance with the hours 7am-7pm and a clarification of indoor activities that are not affected by this ordinance. 4. Budget Transparency Software Presentation -Heather Geyer Treasurer Larry Schulz gave introductory remarks about the software system called Socrata. This was learned about from the City of Erie. The program is designed to provide budget transparency and be citizen friendly. Cost is $7,500 a year. Heather Geyer gave a demonstration of how the Socrata programs works and went through the handouts that were distributed. Staff intends to make this program available to citizens this coming Thursday. It will start with the proposed FY 2016 budget. When the 2015 budget closes that information will be added. As time permits previous years will be added. An analytic component will be added . Questions: Subcategories of other budgets (ex: Housing Authority, Urban Renewal, WR2020) are not possible with this program at this time. Those would involve further expense. STUDY SESSION NOTES: October 5, 2015 Page -5- Councilmember DiTullio excused himself from the meeting at 8:35pm. It will be possible to track how many hits the various elements receive so we can see how many citizens we are serving with this. 5. Elected Officials' Report(s) Mayor Pro Tern Starker requested discussion about the future meeting schedule. Tim Fitzgerald received consensus to cancel the meetings of December 21 and 28. Kristi Davis received consensus to cancel the November 2 study session. Clerk Shaver asked if any councilors plan to attend the National League of Cities conference in November in Nashville; she has had an inquiry about who we may have for a voting delegate. Mayor ProTem Starker inquired and no one plans to attend. -She encouraged Board and Commission member to please RSVP for the Appreciation Dinner on October 13. Genevieve Wooden reminded folks of the meeting tomorrow night at 7pm the Rec Center with a representative from COOT who will be present to update the public about projects for 1-70. Tracy Langworthy thanked everyone for the questions about Fruitdale School. Tim Fitzgerald reminded everyone of the debate this coming Wednesday in Council Chambers at 7pm on Questions 300. ADJOURNMENT The Study Session adjourned at 8:46 p.m. Janelle Shaver, City Clerk APPROVED BY CITY COUNCIL ON October 26, 2015 Bud·Starker, Mayor ProTem ,.~A~ .... ~ ~ City of • ~Wheat:Ri_dge \ . ITEM NO: DATE: October 26, 2015 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 24-2015 AN ORDINANCE AMENDING SECTION 5-38 AND CHAPTER 16 OF THE WHEAT RIDGE CODE OF LAWS, TO PLACE LIMITS ON THE HOURS OF PRIVATE CONSTRUCTION ACTIVITY IN THE CITY AND PROVIDING A REMEDY FOR VIOLATIONS OF THE SAME 0 PUBLIC HEARING D BIDS/MOTIONS 0 RESOLUTIONS ISSUE: D ORDINANCES FOR 1ST READING (10/12/15) ~ ORDINANCES FOR 2ND READING (1 0/26/15) City Manager Many cities place limits on the hours when private construction activity is allowed to occur. This is typically done in order to mitigate nuisance types of impacts (noise, dust, vibration, etc.) on neighboring properties, particularly in residential areas. The City of Wheat Ridge currently has no specified limits on the hours of construction on private property; however, construction in the public rights-of-way are only permitted from 7 am to 7 pm on weekdays and only allowed on weekends with prior approval from the Director of Public Works. PRIOR ACTION: At the October 5, 2015 , study session, City Council directed staff to draft an ordinance placing limits on the hours of private construction activity in the City. Council generally recommended an ordinance allowing construction from the hours of 7 am to 7 pm and clarifying that interior construction activities, which do not generate unreasonable noise are explicitly exempted from the hours restrictions. FINANCIAL IMPACT: None CAF -Pennissible Hours for Construction Activity October 26, 2015 Page2 BACKGROUND: Staff conducted research on cities in the area. Most place some limits on the hours of construction on private property. Some enforce stricter standards and some enforce more limited hours on weekends. Staffbelieves the proposal to limit the permissible hours to 7 am to 7 pm is reasonable and in-line with most surrounding jurisdictions. Some jurisdictions also incorporate standards based on noise (decibel) levels. Staffbelieves that approach is overly complex and enforcement would require new equipment, and training on the proper use of the equipment. Staff proposes the limitation on hours be located in Chapter 16 -Miscellaneous Offenses. A cross-reference is provided in Chapter 5 (Buildings) for enforcement purposes. Some of the rationale for locating in Chapter 16 is as follows: • Chapter 16, Article V is titled Offenses Against the Public Peace and already includes sections more generally cove1ing unreasonable noise and disturbing the peace • Chapter 16 provides broader applicability, making the requirement apply broadly to construction activity, much of which may not require building pennits. An example of such work would be concrete (flat) work, which generally does not require a permit on private property. The ordinance includes a broad definition of"construction activities", but also lists several different pieces of machinery that are covered by the definition and therefore would not be allowed to be used before 7 am and after 7 pm. If adopted, staff would implement processes to ensure the limitation is clearly communicated to all licensed contractors in the City. Standardized notes, which are added to all approved building permits, will be added. The addition of an acknowledgement of the requirement on all applications for contractor licenses is also proposed. RECOMMENDATIONS: Staff is not recommending any additional public process beyond the standard public hearing and notice provided for the ordinance. The proposed ordinance is reasonable and consistent with surrounding cities, and in some cases less restrictive, and therefore staff does not feel additional public outreach is needed. Staff recommends City Council approve the ordinance to amend the code to limit the hours of private construction in the City. RECOMMENDED MOTION: "l move to approve Council Bill No. 24-2015, an ordinance amending Section 5-38 and Chapter 16 of the Wheat Ridge Code of Laws, placing limits on the hours of private construction in the City and providing a remedy for violations of the same, on second reading and that it take effect 15 days after final publication." Or, CAP -Permissible Hours for Construction Activity October 26, 2015 Page 3 "I move to postpone indefinitely Council Bill No. 24-2015, an ordinance amending Section 5-38 and Chapter 16 of the Wheat Ridge Code of Laws, and placing limits on the hours of private construction in the City and providing a remedy for violations of the same, for the following reason( s): " REPORT PREPARED/REVIEWED BY: Ken Johnstone, Director of Community Development Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill No. 24 -2015 2. Memo from October 5, 2015 study session TITLE: CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER URBAN Council Bill No. 24 Ordinance No. ----Series of 2015 AN ORDINANCE AMENDING SECTION 5·38 AND CHAPTER 16 OF THE WHEAT RIDGE CODE OF LAWS TO PLACE LIMITS ON THE HOURS OF PRIVATE CONSTRUCTION ACTIVITY IN THE CITY AND PROVIDING A REMEDY FOR VIOLATIONS OF THE SAME WHEREAS, the City of Wheat Ridge, Colorado (the "City"), is a Colorado home rule municipality, duly organized and existing pursuant to Section 6 of Article XX of the Colorado Constitution; and WHEREAS, pursuant to its home rule authority and C.R.S. § 31-15-401, the City, acting through its City Council (the "Council"), is authorized to adopt rules and regulations prohibiting certain conduct and defining general offenses that harm or pose a threat to the public health, safety or welfare; and WHEREAS, the Council finds that the conduct of construction activities during certain hours presents a threat to the public welfare by degrading or preventing the quiet enjoyment of properties adjacent to and in the immediate area of the property upon which the construction occurs, particularly during the hours many residents devote to sleep; and WHEREAS, the Council finds that restricting construction activities to certain hours of the day strikes a fair balance between the competing needs of residents and businesses to perform construction projects and the needs of other residents and businesses to enjoy their respective properties in relative peace and comfort; and WHEREAS, the Council therefore determines that it is necessary and desirable to impose certain hours restrictions on construction activities and to authorize adverse action against a building permit when work performed under the permit violates those restrictions, all as further set forth herein. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Section 5-38 of the Wheat Ridge Code of Laws, concerning building permit suspension and revocation, is hereby amended as follows: Sec. 5-38. Revocation and suspension-Generally. The building inspection division may revoke or suspend any permit or may stop the work for any of the following reasons: ( 1) Whenever there is a violation or suspicion of a violation of any provision of this chapter, Gf any city ordinance which the division is empowered to enforce OR SECTION 16-115 OF THIS CODE, CONCERNING PERMISSIBLE HOURS OF CONSTRUCTION ACTIVITIES. (2) Whenever the continuance of any work becomes dangerous to life or property. Attachment 1 Section 2. Chapter 16 of the Wheat Ridge Code of Laws, concerning general offenses, is hereby amended by the addition of a new section 16-115, to read in its entirety as follows: Sec. 16-115. Construction activities -hours restricted. (a) Except as otherwise provided herein, it is unlawful for any person to engage in, or cause or permit any person to be engaged in, construction activities in any residential or commercial district between the hours of seven (7:00) P.M. of one day and seven (7:00) A.M. of the following day. Construction activities required to address an immediate threat to the health, safety or welfare of any person are exempted from the provisions of this section. (b) As used in this section, "construction activities" includes, by way of illustration only and not by way of limitation: pouring concrete and idling of concrete mixing trucks; operating construction-related equipment; performing outside construction work for the purposes of erection, demolition, excavation, alteration or repair of any building, structure or project; operating a pile driver, power shovel, pneumatic hammer, derrick, power hoist or other construction-type device; and loading and unloading of construction materials or idling of delivery trucks , specifically excluding interior construction activities that do not otherwise violate Section 16-103 of this Code. Section 3. Safety Clause. The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be attained. Section 4. Severability; Conflicting Ordinances Repealed. If any section, subsection or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 5. Effective Date . This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 7 to 0 on this 12th day of October, 2015, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for October 26, 2015, at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this 261h day of October, 2015. SIGNED by the Mayor on this ___ day of _________ , 2015. Joyce Jay, Mayor 2 ATTEST: Janelle Shaver, City Clerk First Publication: October 15, 2015 Second Publication: Wheat Ridge Transcript Effective Date: Approved As To Form Gerald E. Dahl, City Attorney 3 ~~A~ ... ~ City of ~Wheat&_dge ~OMMUNlTY DEVELOPMENT Memorandum TO: Mayor and City Council FROM: Kenneth Johnstone, Director of Community Development THROUGH: Patrick Goff, City Manager DATE: September 25 , 2015 (for October 5 City Council study session) SUBJECT: Permissible hours of construction activity ISSUE: Many cities place limits on the hours when private construction activity is allowed to occur. This is typically done in order to mitigate nuisance types of impacts (noise, dust, vibration, etc.) on neighboring properties, particularly in residential areas. The City of Wheat Ridge currently has no specified limits on the hours of construction on private property; however, we do limit construction in the public right of way, which is only pennitted from 7 am to 7 pm on weekdays and only allowed on weekends with prior approval of the Director of Public Works. PRIOR ACTIONS: At the August 3, 2015, study session, City Council directed staff to draft an ordinance placing limits on the hours of private construction activity in the City. Council generally suggested an ordinance allowing construction from the hours of 7 am to 9 pm. FINANCIAL IMPACT: None BACKGROUND: As noted above, most of the cities that we researched in the area place some limits on the hours of construction on private property. Based on City Council's prior direction, and our research, we believe the proposal to limit the permissible hours to 7am to 9 pm is reasonable and in-line with most surrounding jurisdictions. Some jurisdictions enforce stricter standards and some enforce more limited hours on weekends. Some jurisdictions also incorporate standards based on different noise (decibel) levels. We believe that approach is probably overly complex and enforcement would require new equipment, and training on the proper use of the equipment. Staff proposes the limitation on hours be located in Chapter 16 -Miscellaneous Offenses. A cross- reference is provided in Chapter 5 (Buildings) for enforcement purposes. Some of the rationale for locating in Chapter 16 is as follows: Attachment 2 Permissible Hours for Construction October 5, 2015 Page2 • Chapter 16, Article V is titled Offenses Against the Public Peace and already includes sections more generally covering unreasonable noise and disturbing the peace • Chapter 16 provides broader applicability, making the requirement apply broadly to construction activity, much of which may not require building permits. An example of such work would be concrete (flat) work, which generally does not require a permit on private property. The ordinance includes a broad definition of "construction activities", but also lists several different pieces of machinery that are covered by the definition and that therefore would not be allowed to be used before 7 am and after 9 pm. Staff is not recommending any additional public process beyond the standard public hearing and notice provided for the ordinance. While we would often conduct a broader public input session to solicit input from interested parties and the public generally, we believe the proposed ordinance is very reasonable and consistent with and in some cases less strict that surrounding cities. Because of that, we do not feel additional public outreach is needed in this instance. If adopted, staff would implement processes to ensure the limitation is clearly communicated to all licensed contractors in the City. We will provide standardized notes that are added to all approved building pem1its. We are also proposing the addition of an acknowledgement of the requirement on all applications for contractor licenses. RECOMMENDATIONS: Staff is recommending City Council move forward with conducting required first reading and public hearing on this draft ordinance. First reading has tentatively been scheduled for the next Council meeting on October 12. As noted above, some jurisdictions place further limitations on weekend, and in some cases holiday, hours of construction. This topic may warrant further City Council discussion and direction. ATTACHMENTS: 1. Draft Ordinance 2 Council Action Form -Zone Change for 4600 Kipling Street October 26, 20 15 Page 2 FINANCIAL IMPACT: Fees in the amount of $2,392 were collected for the review and processing of Case No. WZ-15-05. If the proposed rezoning is approved, there could be an advancement of the City's goals for economic development, including the redevelopment of underutilized properties and investment in the Kipling Street corridor. BACKGROUND: Subject Property The propetty is located at the northeast corner ofW. 44th Avenue and Kipling and includes four vacant parcels. All four lots are under single ownership and the total size of the site is approximately 12.4 acres. The parcel at the hard corner of 44th and Kipling is excluded from the subject site; this property is under separate ownership and includes a fueling station and convenience store. Surrounding Land Uses The properties that surround the subject site include a variety ofland uses and zoning designations. To the east is Pennington Elementary which is zoned R-2, and to the northeast is Ketelsen Campers (an RV dealer) zoned PCD. Across W. 441h Avenue to the south are small commercial properties zoned C-1. Across Kipling to the west are the Kipling Village and Camelot Club Apartments zoned R-3 and PRD, an herbal supplement store zoned C-1 , an office building zoned NC, and a church with split zoning. Current and Proposed Zoning The property currently has four separate zonings on it -R-2, A-1, NC and PCD. The R-2 zoning allows single and two-family dwellings. The A-1 zoning also has a limited-use list and includes single family residential and agricultural uses such as general farming, horse stables and landscape nurseries. The NC zone district is the City's most restrictive pommercial zone district, allowing low impact uses such as small offices and personal services. The Planned Development zoning on the north end generally allows C-1 uses. The purpose of the MU-C zone district is to create a flexible approach to land use and to enhance the character of the City's commercial corridors by promoting development that accommodates a mix ofland uses, is more urban in character, and is more pedestrian friendly. There is no development scenario proposed for the property at this time. The application has been through the standard referral process with no concerns raised by any outside agencies or City departments. A separate referral process will be required as part of future site redevelopment. RECOMMENDED MOTION: "I move to approve Council Bill No. 27-2015, an ordinance approving a zone change from Residential-Two (R-2), Agricultural-One (A-1 ), Neighborhood Commercial (NC) and Planned Commercial Development (PCD) to Mixed Use-Commercial (MU-C) for property located at 4600 Kipling Street on first reading, order it published, public hearing set for Council Action Form -Zone Change for 4600 Kipling Street October 26, 2015 Page3 Monday, November 23, 2015 at 7 p.m. in City Council Chambers, and that it take effect 15 days after final publication." REPORT PREPARED/REVIEWED BY: Meredith Reckert, Senior Planner Kenneth Johnstone, Community Development Director Patrick Goff, City Manager ATTACHMENTS: I. Council Bill No. 27-2015 TITLE: CITY OF WHEAT RIDGE INTRODUCED BY COUNCIL MEMBER------- COUNCIL BILL NO. 27 ORDINANCE NO. ___ _ Series of 2015 AN ORDINANCE APPROVING A ZONE CHANGE FROM RESIDENTIAL-TWO (R-2), AGRICULTURAL-ONE (A-1 ), NEIGHBORHOOD COMMERCIAL (NC), AND PLANNED COMMERCIAL DEVELOPMENT (PCD) TO MIXED USE COMMERCIAL (MU-C)) FOR PROPERTY LOCATED AT 4600 KIPLING STREET (CASE NO. WZ-15-05/ANASTASI) WHEREAS, Chapter 26 of the Wheat Ridge Code of Laws establishes procedures for the City's review and approval of requests for land use cases; and, WHEREAS, 4600 Kipling LLC has submitted a land use application for approval of a zone change to Mixed Use Commercial zone district for property located at 4600 Kipling Street; and, WHEREAS, the subject property has long been underutilized, and the Mixed Use -Commercial zone district will accommodate redevelopment of the site; and, WHEREAS, the proposed zone change is supported by the City's Comprehensive Plan-Envision Wheat and the zone change criteria specified in Section 26-112. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Upon application by 4600 Kipling LLC for approval of a zone change ordinance from Residential-Two (R-2), Agricultural-One (A-1 ), Neighborhood Commercial (NC) and Planned Commercial Development (PCD) to Mixed Use- Commercial (MU-C) for property located at 4600 Kipling Street, and pursuant to the findings made based on testimony and evidence presented at a public hearing before the Wheat Ridge City Council, a zone change is approved for the following described land: PARCEL 1: Lot 1, Block 1, CHADO SUBDIVISION County of Jefferson, State of Colorado. PARCEL II: ATTACHMENT 1 Beginning at the Southwest corner of Tract 13, JUCHEM'S GARDEN PLACE; thence North along the West line of said Tract 13, 36 feet; thence East on a line parallel to the South line of Tract 13, JUCHEM'S GARDEN PLACE, to center line of Third Street; thence South along the center line of Third Street 66 feet to center line of Flora Street; thence West along the center line of Flora Street to a point which is 30 feet South of the Southwest corner of said Tract 13; thence North 30 feet to the Southwest corner of said Tract 13, which is the place of beginning. EXCEPT that portion of the above-described property described in Deed recorded February 16, 1969, in Book 1175, at Page 522. AND EXCEPT that portion of the above-described property described in Deed recorded September 8, 1969, in Book 2130, at Page 552. AND EXCEPT that portion of the above-described property described in Deed recorded August 18, 1988, at Reception Number 88080612, (intending to convey the South 36 feet of Tract 13, JUCHEM'S GARDEN PLACE, together with ~ of the vacated streets adjoining thereto , all situate in Section 22 , Township 3 South, Range 69 West) County of Jefferson, State of Colorado. PARCEL Ill: That portion of the Southwest~ Northwest~ Northwest~ of Section 22, Township 3 South, Range 69 West of the 6th P.M., described as follows: The West 330.57 feet of the South 150 feet of the North 594 feet, EXCEPT that portion conveyed to the Department of Highways, State of Colorado in Deed recorded August 11 , 1969, in Book 2124, at Page 188; AND EXCEPT any portion described in Deed recorded December 11 , 1986, at Reception Number 86153163, County of Jefferson, State of Colorado. PARCEL IV: That part of the Northwest~ of Section 22, Township 3 South, Range 69 West of the 6th P.M., described as follows: Commencing at the Northwest corner of Section 22 , Township 3 South, Range 69 West of the 6th P.M.; thence South 00°09' West, along the West line of said Section 22, 660.00 feet; thence North 89°55' East, 45.00 feet to the true point of beginning; thence North 89°55' East, 285.45 feet; thence South 00°08' West, 444.00 feet; thence South 89°55' West, 285.57 feet; thence North 00°09' East, 444.00 feet to the true point of beginning. County of Jefferson, State of Colorado. Section 2. Vested Property Rights. Approval of this zone change does not create a vested property right. Vested property rights may only arise and accrue pursuant to the provisions of Section 26-121 of the Code of Laws of the City of Wheat Ridge. Section 3. Safety Clause. The City of Wheat Ridge hereby finds, determines, and declares that this ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the ordinance bears a rational relation to the proper legislative objective sought to be attained. Section 4. Severability: Conflicting Ordinance Repealed. If any section, subsection or clause of the ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 5. Effective Date. This Ordinance shall take effect 15 days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of _ to _on this 26th day of October, 2015, ordered it published with Public Hearing and consideration on final passage set for Monday, November 23, 2015 at 7:00 o'clock p.m ., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado, and that it takes effect 15 days after final publication. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this 23rd day of November, 2015. SIGNED by the Mayor on this ___ day of ______ , 2015. Joyce Jay, Mayor ATTEST: Janelle Shaver, City Clerk 1st publication: 2 nd publication: Wheat Ridge Transcript: Effective Date: Approved as to Form: Gerald Dahl, City Attorney Council Action Form -Zoning Change for 3790 Wadsworth Blvd. October 26, 2015 Page 2 PRIOR ACTION: Staff presented the case and a recommendation of approval to Planning Commission at a public hearing on October 1, 2015. By a vote of 4 to 1, the Planning Commission recommended denial of the request. The staff report and meeting minutes from the Planning Commission hearing will be included with the ordinance for second reading. FINANCIAL IMPACT: The proposed zone change is not expected to have a direct financial impact on the City. Fees in the amount of $992 were collected for the review and processing of Case No. WZ-15-07. BACKGROUND: The property is located at the southeast comer ofW. 38th Avenue and Wadsworth Boulevard with frontage and access on both streets. The site currently includes a Shell fueling station with a convenience store and car wash, all of which was developed in 1989. The convenience store is located in the middle of the site with fueling canopies to the north and south of store. The carwash is located on the eastern side of the site. The current development is considered legally nonconfonning as it does not meet current standards for site design, building design, landscaping, or signage. The property has not seen new investment in many years. Surrounding Land Uses The site is currently zoned Mixed Use-Neighborhood (MU-N). Surrounding properties are predominantly zoned mixed use but include a variety ofland uses. With the exception of the subject site, all three comers ofthe intersection at Wadsworth and W. 38th Avenue are currently zoned Mixed Use-Commercial (MU-C). These include the Safeway shopping center to the north, the Wilmore Center to the northwest, and the vacant Ford dealership to the west which is slated to be redeveloped. · To the east of the subject site is the Wheat Ridge United Methodist Church which is zoned MU-N. Smaller properties to the south along Wadsworth include a single-family home zoned Restricted Commercial, and two offices for an architect and pharmaceutical organization. Current and Proposed Zoning From a design standpoint on the subject site, the MU-N and MU-C zone districts are virtually the same. The same standards apply as related to architecture, setbacks, height, lot coverage, and landscaping. The most significant difference between the two zoning districts on this site are the permitted uses. MU -C zoning was created specifically for primary commercial corridors such as Wadsworth and Kipling and allows for a wider range of uses including those that are more regional or auto-centric in nature. Zone Change Criteria The subject site is unique because it is the only comer ofthe intersection that is not zoned MU-C. The reason for the existing MU-N zoning on the site is not reflective of its suitability for MU-C, but rather is reflective of the legislative process through which the Wadsworth and 38th corridors were rezoned. Council Action Form -Zoning Change for 3790 Wadsworth Blvd. October 26, 2015 Page 3 In 2011, City Council rezoned the Wadsworth corridor to MU-C through a legislative zone change. At the time, it was considered reasonable and defensible to simply use the existing urban renewal areas as the boundary for the zone change. Because the subject site is part of the 381h A venue Urban Renewal Area, it was never considered for MU-C and was instead rezoned to MU-N as part of a subsequent City-initiated legislative zone change of the 3 81h A venue Corridor in 2012. The criteria for review of a zone change are outlined in Section 26-112.E of the City Code, and a decision on this request shall be based on the consideration of the extent to whjch the application meets the criteria. A full analysis of the criteria is provided in the Planning Commission staff report which will be attached with the ordinance for second reading. In brief, staff has found that the proposed MU-C zoning is appropriate for a property located on Wadsworth Boulevard, and that the MU-C zoning will not result in an adverse effect on the surrounding area. Staff has further concluded that utility infrastructure adequately serves the property, and that the zone change is consistent with the City's Comprehensive Plan in which the subject site is considered part of a primary commercial corridor and eligible for the types of uses permitted under MU-C. RECOMMENDED MOTION: "I move to approve Council Bill No. 25-2015 an ordinance approving the rezoning of property located at 3790 Wadsworth Boulevard from Mixed Use-Neighborhood (MU-N) to Mixed Use- Commercial (MU-C) on first reading, order it published, public hearing set for Monday, November 23 , 2015 at 7 p.m. in City Council Chambers, and that it take effect 15 days after final publication." REPORT PREPARED/REVIEWED BY: Lauren Mikulak, Senior Plaru1er Kenneth Johnstone, Community Development Director Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill No. 25-2015 CITY OF WHEAT RIDGE INTRODUCED BY COUNCIL MEMBER------- COUNCIL BILL NO. 25 ORDINANCE NO. ___ _ Series of 2015 TITLE: AN ORDINANCE APPROVING THE REZONING OF PROPERTY LOCATED AT 3790 WADSWORTH BOULEVARD FROM MIXED USE-NEIGHBORHOOD (MU-N) TO MIXED USE-COMMERCIAL (MU-C) (CASE NO. WZ-15-07/READ KING) WHEREAS, Chapter 26 of the Wheat Ridge Code of Laws establishes procedures for the City's review and approval of requests for land use cases; and, WHEREAS, Read King Medical Development has submitted a land use application for approval of a zone change to the Mixed Use-Commercial zone district for property located at 3790 Wadsworth Boulevard (CASE NO. WZ 15-07/READ KING); and, WHEREAS, the City of Wheat Ridge has adopted a comprehensive plan- Envision Wheat Ridge-which calls for Wadsworth Boulevard to include a broad mix of land uses and high quality development and design; and, WHEREAS, the City of Wheat Ridge Planning Commission held a public hearing on November 23, 2015 and voted to recommend approval of rezoning the property to Mixed Use-Commercial (MU-C) , NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Upon application by Read King Medical Development for approval of a zone change ordinance from Mixed Use-Neighborhood (MU-N) to Mixed Use- Commercial (MU-C) for property located at 3790 Wadsworth Boulevard, and pursuant to the findings made based on testimony and evidence presented at a public hearing before the Wheat Ridge City Council, a zone change is approved for the following described land: THAT PARCEL OF LAND, SITUATED WITHIN THE NORTHEAST ONE- QUARTER (NE1/4) OF SECTION 26, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH PRINCIPAL MERIDIAN, CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO, BEING ALL OF LOT 1, TEXACO MINOR SUBDIVISION AS RECORDED WITH THE JEFFERSON COUNTY CLERK AND RECORDER UNDER PLAT BOOK 103, PAGE 5, RECEPTION NO. 90036528, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS. ATTACHMENT 1 COMMENCING AT THE NORTH ONE-QUARTER CORNER OF SAID SECTION 26; THENCE S00°19'25"E 70.21 FEET; THENCE N89°40'35"E 65.00 FEET TO THE POINT OF BEGINNING AT A NORTHWESTERLY CORNER OF SAID LOT 1; THENCE N44°39'24"E 28.65 FEET TO A NORTHWESTERLY CORNER OF SAID LOT 1; THENCE N89°38'22"E 145.46 FEET TO THE NORTHEASTERLY CORNER OF SAID LOT 1; THENCE S00°23'30"E 252.20 FEET TO THE SOUTHEASTERLY CORNER OF SAID LOT 1; THENCE S89°38'22"W 166.00 FEET TO THE SOUTHWESTERLY CORNER OF SAID LOT 1; THENCE N00°19'25"W 231.95 FEET TO THE POINT OF BEGINNING; CONTAINING 41 ,624 SQUARE FEET OR 0.955 ACRES. BEARINGS SHOWN HEREON ARE BASED ON THE WEST LINE OF THE NORTHEAST ONE-QUARTER (NE1/~ OF SECTION 26, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6 H PRINCIPAL MERIDIAN, OF WHEAT RIDGE CONTROL NETWORK BEING S00°19'25"E 2654.95 FEET, MONUMENTED ON THE NORTH BY A FOUND 3.25" BRASS CAP, IN RANGE BOX STAMPED "PLS 13212" ACCEPTED AS THE NORTH QUARTER CORNER OF SECTION 26 , HAVING A CITY DESIGNATION OF POINT 15709 AND ON THE SOUTH BY A FOUND 3.25" BRASS CAP IN RANGE BOX STAMPED "PLS 13212", ACCEPTED AS THE CENTER OF SECTION 26 AND HAVING A CITY DESIGNATION OF POINT 16709. PER THE CITY OF WHEAT RIDGE SURVEY MONUMENT DATASHEET, POINT 15709 HAS A NORTHING OF 705823.4828 AND AN EASTING OF 118443.2472 AND POINT NUMBER 16709 HAS A NORTHING OF 703168.5680 AND AN EASTING OF 118458.2492, ALL REFERENCED TO THE CITY DATUM. BASED ON THE PUBLISHED STATE PLANE COORDINATE SYSTEM CENTRAL ZONE VALUES, POINT NUMBER 15709 HAS A LATITUDE OF N 39°04'09.72050" AND A LONGITUDE OF W 105°04'53.20769", AND POINT NUMBER 16709 HAS A LATITUDE OF N 39°45'43.48896" AND A LONGITUDE OF W 105°04'53.17223". Section 2. Vested Property Rights. Approval of this zone change does not create a vested property right. Vested property rights may only arise and accrue pursuant to the provisions of Section 26-121 of the Code of Laws of the City of Wheat Ridge. Section 3. Safety Clause. The City of Wheat Ridge hereby finds, determines, and declares that this ordinance is promulgated under the general police power of the City of Wheat Ridge , that it is promulgated for the health, safety, and welfare of the public and that this ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the ordinance bears a rational relation to the proper legislative object sought to be attained . Section 4. Severability; Conflicting Ordinance Repealed. If any section, subsection or clause of the ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 5. Effective Date. This Ordinance shall take effect 15 days after final publication , as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of _ to _ on this 26th day of October, 2015, ordered it published with Public Hearing and consideration on final passage set for Monday, November 23, 2015 at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado, and that it takes effect 15 days after final publication. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this day of , 2015. SIGNED by the Mayor on this ___ day of ______ , 2015. Joyce Jay, Mayor ATTEST: Janelle Shaver, City Clerk Approved as to Form Gerald Dahl, City Attorney 1st publication: 2nd publication: Wheat Ridge Transcript: Effective Date: Council Action Form October 26, 2015 Page 2 RECOMMENDED MOTION: "I move to approve Council Bill No. 26-2015, an ordinance amending the Wheat Ridge Code of Laws to give the Director of Parks and Recreation the authority to determine when, where and under what conditions sledding will be allowed on City property, on first reading, order it published, public hearing set for Monday, November 9, 2015, at 7:00p.m. in City Council Chambers, and that it take effect 15 days after final publication." Or, "I move to postpone indefinitely Council Bill 26-2015, an ordinance amending the Wheat Ridge Code of Laws to give the Director of Parks and Recreation the authority to determine when, where and under what conditions sledding will be allowed on City property, for the following reason(s) " REPORT PREPARED BY: Gerald Dahl, City Attorney Patrick Goff, City Manager ATTACHMENTS: 1. Ordinance No. 26-2015 TITLE: CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER ___ _ COUNCIL BILL NO. 26 ORDINANCE NO. ___ _ Series 2015 AN ORDINANCE AMENDING THE WHEAT RIDGE CODE OF LAWS TO GIVE THE DIRECTOR OF PARKS AND RECREATION THE AUTHORITY TO DETERMINE WHEN, WHERE AND UNDER WHAT CONDITIONS SLEDDING WILL BE ALLOWED ON CITY PROPERTY WHEREAS, the City Council is authorized to adopt ordinances for management of City property and protection of public health and safety; and WHEREAS, in the exercise of this authority; the Council has previously adopted Section 17.54 of the Code of Laws, concerning winter sports on City-owned property, which among other things, prohibits sledding on City property; and WHEREAS, the City Council wishes to amend Section 17-54 to authorize the director of the parks and recreation to permit sledding at specific locations and under specific conditions. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Section 17.54(c) of the Wheat Ridge Code of Laws is amended to read: (c)Siedding is prohibited within any park, open space or recreational facility of the city, PROVIDED, HOWEVER, THE DIRECTOR OF PARKS AND RECREATION MAY, BY ADMINISTRATIVE ORDER, PERMIT SLEDDING AT SPECIFIC LOCATIONS AND UNDER SPECIFIC CONDITIONS. Section 2. Severability, Conflicting Ordinances Repealed. If any section, subsection or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 3. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of_ to_ on this 26th day of October, 2015, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge, and Public Hearing and consideration on final Attachment 1 passage set for November 9th , 2015 at 7:00p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado . READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this day of , 2015. SIGNED by the Mayor on this __ day of _______ , 2015. ATTEST: Janelle Shaver, City Clerk First Publication: Second Publication: Wheat Ridge Transcript Effective Date: Published: Joyce Jay, Mayor Approved as to Form Gerald E. Dahl , City Attorney Wheat Ridge Transcript and www.ci.wheatridge .co.us Council Action Form -Adopting the 2016 City Budget October 26,2015 Page2 PRIOR ACTION: • July 13, 2015 -first public meeting to provide opportunity for citizens to conunent on the budget • July 27, 2015-second public meeting to provide opportunity for citizens to comment on the budget • September 14, 2015-proposed 2015 budget books were distributed to City Council and made available for public review • September 21, 2015-City Manager made a budget presentation to City Council during the Study Session • October 12, 2015 -as required by Section 10.7 of the Wheat Ridge City Charter a public hearing was conducted to provide an additional opportunity for citizens to comment on the proposed budget prior to its adoption. Notification of the public hearing was made on the City Website, City Facebook page, and in the Wheat Ridge Transcript. • The proposed budget was made available for review by the public at the following location: Wheat Ridge City Hall City Clerk's Office 7500 West 29th Avenue The 2016 proposed budget was also available for purchase from the City Clerk's Office, based on the City's fee schedule. Additionally, the proposed budget and PowerPoint presentation from the budget retreat and public hearing were made available to the public at www.ci.wheatridge.co.us. FINANCIAL IMPACT: A total budget of $42,205,369 (all funds) is proposed. A revised 2016 Revenues & Expenditures Summary incorporating direction from City Council is included in Attachment 2. BACKGROUND: At the September 21 , 2015 Study Session, City Council provided staff with consensus to bring the proposed budget to public hearing and adoption, based on the following direction: • Carnation Festival -reduce the City's contribution to $60,000 and request the Festival staff bring back infonnation on a new main event • Outside Agency Contribution Program -reduce the City's contribution of$2,500 for the Battle ofthe Bands at the Carnation Festival to $1 ,000 and reallocate the remaining $1 ,500 to the Outside Agency Contribution program. An updated funding breakdown.for the program is included in Attachment 3. • WR2020 -requested detailed information on WR2020 budget and an updated narrative with justification for each funding request. The requested additional information is included in Attachment 4. Council Action Form -Adopting the 2016 City Budget October 26, 2015 Page 3 The 2016 proposed budget message, found on pages 1 - 1 0 of the budget book, is included below: OVERALL SUMMARY Wheat Ridge's total proposed General Fund operating budget for 2016 is $30,989,644 excluding transfers. The City's total 2016 operating budget represents a .4% increase compared to the adjusted 2015 Budget. The projected 2016 General Fund ending fund balance is $6,362,627. Of this amount, $5,268,239, or 17% of expenditures, is considered the unrestricted fund balance. The City's financial policies require that the City maintain a minimum unrestricted fund balance of at least two months or approximately 17% of its General Fund operating expenditures, as recommended by the Government Finance Officers Association. The total adopted City Budget for 2015, which includes the General Fund, CIP and Special Revenue Funds, is $42,205,369. The CIP Budget is at $5 ,879,821 and the eight Special Revenue Funds' proposed budgets total $5,335,904. Sales tax, the City's largest revenue source, is projected to increase by 7% for 2016, compared to the 2015 estimated revenue. Sales tax revenue is projected to increase by 8% compared to 2015 adjusted revenue. Overall, total General Fund revenues for 2015 are projected to increase by .2% compared to 2014 actual revenue (3.3% when one-time audit revenue in 2014 are excluded) and increase by 10% compared to 2015 adjusted revenue. However, 2016 proposed total General Fund revenues are projected to increase by 3.9% compared to 2015 estimated revenues (excluding one-time loan proceeds in 2015 for solar panels). The estimated 2015 Budget ending fund balance is $8,271 ,981 , of which $6,991 ,485 or 23 .8%, of operating expenditures is considered the unrestricted fund balance. The proposed 2016 Budget ending unrestricted fund balance is projected to decrease to $5,268,239, or 17% of operating expenditures, to allow for a $2.8 million transfer to the CIP Budget. LONG-TERM FISCAL CHALLENGES Long-term fiscal sustainability remains one of the City's greatest challenges. The City's 2016 - 2024 Capital Investment Program (CIP) budget demonstrates the severity of our funding gap in regard to unfunded capital needs. The 2016 Proposed Budget includes a transfer of$2,800,000 from General Fund undesignated reserves to the CIP budget. Beyond 2016, funding the CIP will continue to be difficult unless new dedicated revenue sources are identified. WHEAT RIDGE FIVE-YEAR GOALS The Mayor, City Council and staff work together annually to develop and update a strategic plan that includes a vision, goals and action agenda. Staff used these goals as a guide to develop strategies and prioritize projects for the 2016 Budget The Mayor and Council identified four key strategic goals for the next five years: 1. Economically Viable Commercial Areas 2. Financially Sound City Providing Quality Service Council Action Form -Adopting the 2016 City Budget October 26, 2015 Page4 3. Choice of Desirable Neighborhoods 4. More Attractive Wheat Ridge In addition, the Mayor and City Council agreed to the following 2015/2016 Action Agenda: • Revenue enhancement • Engage development and redevelopment opportunities • Community I neighborhood building • Code enforcement • 38th A venue Corridor implementation • Targeted housing incentive policies • Multi-modal transportation The proposed 2016 Budget includes the following expenditures to address the Five-Year Goals and the 2015/2016 Action Agenda: Goal 1: Economically Viable Commercial Areas • Urban renewal funding for Renewal Wheat Ridge (RWR) projects $300,000 (1 05 to R WR) • Enhanced Sale Tax Incentive Program (ESTIP)/Tax Increment Financing (TIF) $802,000 (1 05) • Ridge at 38 public events $120,000 (1 05) • Citywide public relations and marketing efforts $43,500 (1 05 & 113) • Wheat Ridge Business District (WRBD) grant program $45,000 (1 05 to WRBD) • Live Local events $50,000 (1 05 to WR2020) • Bui lding up Business Loan Program (BU BL) $25,000 (105 to WR2020) • Realtor, new resident and developer positioning tours $20,000 (1 05 to WR2020) • 441h A venue Corridor marketing efforts $5 ,000 (1 05) • 291h A venue Marketplace marketing efforts $5,000 (1 05) • Ridge at 38 banners and lights program $25,000 (1 05) • Ward Road Gold Line Opening Party $20,000 (113) Goal 2: Financially Sound City Providing Quality Service • Preventative street maintenance $1.9 million (CIP Fund) • Fleet acquisition and replacement $564,200 (303) • Employee compensation - 3% projected Pay-for-Performance $450,000 (610) • Firewall electronic security software -$230,000 (Fund 57) • Funding for continued regionalization ofRMS $139,000 (Fund 57) • Lakewood crime lab services $63 ,000 (212) • Regional crime lab $31 ,280 (212) • Employee safety and well ness programs $29,680 ( 112) • Priority Based Budgeting (year 5) $15,000 (111) Goal 3: Choice of Desirable Neighborhoods • Prospect Park improvements $700,000 (OS Fund) • Outdoor pool maintenance $155,000 (OS Fund) Council Action Form -Adopting the 2016 City Budget October 26,2015 Page 5 • Recreation Center maintenance $236,150 (CT Fund) • Active Adult Center parking lot replacement $50,000 (CT Fund) • Traffic Safety, Life Quality and Crime Reduction (TLC) Program $40,000 (105 to WR2020) • Discovery Park Cameras $20,000 (603) • Traffic signal upgrades $16,600 (303) • Home Investment Loan Program (HIP) $25,000 (105 to WR2020) • Police Department community-oriented neighborhood programs $17,655 (211) • Police Department greenbelt patrol $30,000 (211) • Police Department special events overtime $15,000 (211) Goal 4: More Attractive Wheat Ridge • Kipling Street multi-use path and lighting $835,000 (CIP Fund)-partially grant funded • Discovery Park ADA Accessibility Playground-$80,000 (CTF) • Parks & trails maintenance projects $75,000 (CTF and OS Funds) • Open Space improvements $50,000 (OS Fund) • Citywide right-of-way maintenance $59,530 (603) • Bus shelter and bench maintenance and cleaning $16,000 (303) • Large-item pickup program $5,000 (303) The following budget expenditures are not directly related to any one of the City Council goals, but are worthy of noting and are included in the proposed 2016 Budget: • City sponsorships/community partnerships: o Carnation Festival -$67,500 and in-kind assistance $22,500 (1 02) increased request by $17,500. City Council provided consensus to reduce this amount to $60,000. o Senior Resource Center (SRC) circulator bus $35,000 (1 02) increased request by $5,000 o Carnation Festival Battle of the Bands $2,500 (1 02). City Council provided consensus to reduce this amount to $1 ,000 and reallocate the $1,500 to the Outside Agency Program. o Arvada Food Bank $15,000 (102) o Feed the Future Backpack Program $10,000 (1 02) o Outside agency requests $11 ,500 (1 02) o Regional Air Quality $4,000 (1 02) o Kite Festival $2,000 (1 02) o Exempla Lutheran Leaves ofHope event $2,500 (102) o Jefferson Center for Mental Health $2,500 (1 02) o Wheat Ridge High School Farmers 5000 $2,500 (1 02) o Wheat Ridge Active Transportation Advisory Committee $1 ,500 (102) o Outdoor Lab Foundation $19,940 (102) o Socrata Open Budget transparency software $7,500 (101) o Contractual services for specialized sales and use tax audits $41 ,250 (115) Council Action Form -Adopting the 2016 City Budget October 26, 2015 Page 7 turnover, the weather or the economy dictate what those true expenditures will be on an annual basis. For example, if we experience an unusually bad winter or fuel prices skyrocket, mid-year supplemental budget appropriations may be required. In addition to continuing the variance exercise for development of the 2016 Budget, staff added a contingency reduction exercise. Included in the City Manager's Budget is a management contingency fund in the amount of $75,000. This is the result of a consolidation of City-wide contingency funds in 2014 which enabled staff to cut approximately $70,000 from the 2014 proposed budget. In the past, contingency funds have been budgeted for carrying out policy direction by City Council that may not be planned for at the time of budget development. An example of this would be engineering or design work required for a public project. Contingency funds were used in 2015. However, those items placed on the contingency fund list were notre- budgeted in 2016. Overall, for the 2016 Budget, departmental budget requests were reduced by approximately $775,000 in order to fund those expenses that were considered critical to meeting the City's defined results. Collectively, the variance and contingency fund tools have played an important role in the continued integration of a priority-driven budget system. This process has enabled staff to look at the budget data through a different lens. REVENUES AND EXPENDITURES The tota12016 Proposed Budget is $42,205,369. The Budget is based on projected revenues of $38,427,846. In addition, the beginning fund balance for 2016 is projected at $11 ,490,671 which brings the total available funds to $49,918,517. This will provide for a projected ending fund balance of$7,713,148, which is a .3% decrease compared to the 2015 Adopted Budget. Detailed revenue and expenditure tables are presented in the Revenue and Expenditure Summary section of this Budget. GENERAL FUND General Fund revenue is projected at $31 ,980,290, which is a 1% increase compared to 2015 estimated revenues. In addition, the beginning fund balance for 2015 is projected at $8,271,981, which brings the total available funds for the General Fund to $40,252 ,271. General Fund expenditures total $30,989,644, excluding transfers. General Fund expenditures represent a .4% increase compared to the adjusted 2015 Budget and a 5% increase compared to the estimated 2015 Budget. This will provide for a projected ending fund balance of $6,362,627, of which $5,268,239 (17% of operating expenditures) is considered unrestricted. CAPITAL INVESTMENT PROGRAM FUND CIP Fund revenue is projected at $5,264,228 ($2,800,000 transferred from the General Fund) which is a 10% decrease compared to the 2015 estimated revenue of$5,861 ,145. In addition, the beginning fund balance for 2016 is projected at $643 ,332 which brings the total available funds for the CIP Fund to $5,907,560. Council Action Form -Adopting the 2016 City Budget October 26, 2015 Page 8 The proposed 2016 CIP includes the following major projects: • $1.9 million for preventative street maintenance projects • $1.5 million for Wadsworth environmental assessment project • $835,000 for completion of the Kipling Street pedestrian trail improvements -partially grant funded • $740,000 for Gold Line Station street improvements -fully grant funded • $350,000 for 291h A venue and Fenton Street intersection improvements • $279,821 for drainage improvement projects (rehabilitation and replacement of two major storm sewer outfalls to Clear Creek, Maple Grove Reservoir emergency pla1ming, Sloans Lake Master Drainage and Flood Hazard Area Delineation, and Clear Creek CLOMR and LOMR) • $100,000 for public improvement development-related projects • $50,000 for Neighborhood Traffic Management Program • $50,000 for entryway signage • $50,000 for ADA transition plan for improving sidewalk accessibility Citywide • $25,000 for Bike/PedestJian trail improvements CIP expenditures total $5,879,821 which is a 36% decrease compared to the adjusted 2015 Budget and an 18% decrease compared to the estimated 2015 Budget. This will provide for a projected ending fund balance of$27,739. Typically the CIP Budget is funded primarily with General Fund undesignated reserves. The City Council adopted a General Fund reserve policy in 2011 setting the minimum reserve level at 17%. In order to maintain this minimum reserve balance in the General Fund in 2016 and beyond, limited funds will be available to transfer to the CIP Budget. To continue funding CIP projects at a more sustainable level, City Council will need to consider substantial cuts in the City's operating budget or find new revenue sources for CIP projects. The proposed CIP Budget for 2017 to 2024 projects a $3 million annual transfer from the General Fund for CIP projects. However, in 2019, the City will need to transfer a total of $5.5 million to fund the City's match for the Wadsworth Boulevard reconstruction project and to continue to minimally fund street preventative maintenance projects. OPEN SPACE FUND Open Space revenue is projected at $1 ,058,000 which is a 21 % decrease compared to the 2015 estimated revenue of $1,332,036. The large decrease is primarily due to Jefferson County grants received in 2015. In addition, the beginning fund balance for 2016 is projected at $659,239, which brings the total available funds for the Open Space Fund to $1 ,717,239. Open Space projects for 2016 include: • Open Space improvements -Bass Lake retaining wall • Improvements to the Public Works and Parks Operations Facility Council Action Form -Adopting the 2016 City Budget October 26, 2015 Page 9 • Improvements to Prospect Park • Completing the master plan design for the renovation and improvements to Prospect Park • Outdoor pool maintenance • Parks maintenance projects • Trail replacement and repair • Matching funds for the Jefferson County Opens Space River Corridor signage project Funding is also appropriated for five Parks maintenance workers. Open Space expenditures total $1 ,629,337 which is a 37% decrease compared to the adjusted 2015 Budget and a 23% decrease compared to the estimated 2015 Budget. These expenditure decreases are due to construction of Hopper Hollow Park in 2015 and completion ofthe Parks Operations storage facility. This will provide for a projected ending fund balance of $87,902. The future five-year Open Space Budget proposes the continuation of miscellaneous open space improvements, parks maintenance projects, trail replacement and repair, Prospect Park improvements, improvements to the new public works and parks operations facility, and funding for five Parks positions. CONSERVATION TRUST FUND Conservation Trust revenue is projected at $300,500, which is equal to the 2015 estimated revenue. In addition, the beginning fund balance for 2015 is projected at $215,3 78, which brings the total available funds for the Conservation Trust Fund to $515,878. Conservation Trust projects for 2016 include: • Recreation Center maintenance projects • Recreation Center swimming pool facility improvements and replacement of frog slide • Active Adult Center parking lot replacement • Discovery Park ADA accessibility playground • Parks maintenance projects • Resurfacing of tennis and basketball courts Conservation Trust expenditures total $493 ,150, which is an 18% increase compared to the adjusted 2015 Budget and a 20% increase compared to the estimated 2015 Budget. This will provide for a projected ending fund balance of $22,728. The future Five-Year Conservation Trust Budget proposes to provide funds for Recreation Center maintenance needs, Anderson Building replacement, parks maintenance projects, resurfacing of tennis/basketball courts, playground replacement, and Anderson Building replacement. RECREATION CENTER OPERATIONS FUND Recreation Center Operations revenue for 2016 is projected at $2,176,828 , which is an increase of .6% compared to the 2015 estimated revenue of $2,164,850. In addition, the beginning fund balance for 2016 is projected at $796,583 which brings the total available funds for the Recreation Center Operations Fund to $2,973 ,411. Council Action Form -Adopting the 20I6 City Budget October 26, 20I5 Page 10 Recreation Center expenditures total $2,382,40I , which is a .4% increase compared to the adjusted 20 I5 Budget and a 2. 7% increase compared to the estimated 2015 Budget. This will provide for a projected ending fund balance of $591 ,0 10. OTHER SPECIAL REVENUE FUNDS Several other Special Revenue Funds are also included in this Budget to track revenues and expenditures that are designated by law to be used for specific purposes or are used to simplify the budgeting process. Those funds include the Public Art, Police Investigation, Municipal Court, Equipment Replacement, and Crime Prevention/Code Enforcement funds. Detailed revenue and expenditure infonnation for these funds can be found in the Special Revenue Funds and the Line Item Accounts sections of the Budget. DEBT The City currently has no debt. However the City does have the following long-tenn financial obligations: Renewal Wheat Ridge The City's Urban Renewal Authority (Renewal Wheat Ridge), is a component of the City and does have a loan in the amount $390,000 from the City for the purchase of an environmentally contaminated property at 38th and Yukon Court. This loan will be paid- off with the sale of the prope1ty at 38th and Yukon in 20I5 or 2016. Additionally, the Urban Renewal Authority provided a loan in the amount of $2.4 million for the Kipling Ridge commercial center development. The term of this loan is for I 0 years and will be paid from sales and property tax incremental revenue from the Kipling Ridge project. Community Solar Garden On March 23, 20I5, the City entered into an agreement to purchase electric generating capacity in a solar garden. The agreement was funded on April I3 , 2015 with a lease agreement for $800,000. The solar power capacity is recorded as capital assets in the amount of$776,628. A portion ofthe loan proceeds was used to pay issuance costs of$23,372. Annual payments of $80,167.08, including principal and interest accruing at 5.75%, are due on June I, 2015 to May I, 2030. As of December 3I , 20I5, the City has a capital lease outstanding amount of$1 , 155,742.07. For its participation, the City receives energy credits from Xcel to be used to pay this lease and against energy consumption at various facilities. COMPENSATION, BENEFITS AND STAFFING Personnel-related expenses account for the largest portion of the City's Budget; therefore, maintaining this investment is a high priority. ln 2013 , the City launched a new compensation plan for full-time/part-time benefited employees that is financially sustainable and is a plan that will help the City recruit and retain top talent. Additionally, the compensation plan is market- based and fully aligned with the Performance Management Project (PMP) that has culminated in the full implementation of a pay-for-performance system. The City's pay-for-performance model is consistent with the culture and commitment to A.C.T.I.O.N!-the City's core values of Accountability -Change -Teamwork -Integrity -Opportunity -Now!. It is important for the Council Action Form -Adopting the 2016 City Budget October 26, 2015 Page 11 City to reward employees who exemplify these core values and who help achieve the City's strategic results. The new compensation plan consists oftwo sub plans I) a pay-for-performance open range plan, which includes civilian and police sergeants and higher ranks, and 2) a sworn step plan, which includes Police Officer I and II positions. Employees will be eligible for a performance increase on January 1, 2016, based on how well they meet the core values and competencies of the new PMP system. The pay-for-performance budget is determined on an annual basis according to what comparable organizations are providing and what the City can afford for that fiscal year. The City conducted a biennial market review in 2014. For 2015, the market shift in compensation was 3% for the City plans noted above. The proposed 2016 budget includes $450,000 in the Central Charges budget to fund performance increases for both sub plans. The City continues to provide a competitive employee benefit package that includes medical, dental, life and disability benefits. Throughout the year, staff works closely with the City's benefit broker, IMA, to ensure that the City is controlling benefit costs while still providing a competitive benefits package to its employees, which is a vital part of the City's total compensation approach to pay. The City currently provides Kaiser Pennanente plans for employee medical benefits. Medical premiums will increase by 8.3% for 2015. There are several key factors that play a role in calculating the City's health care premium renewal. Participation in the Wellness Program is a positive contributing factor to the minimal premium increase. Historically, the City's premium increases ranged from 10 -15%, which is the market average. The 8.3% increase for 2016 is just below that average. The City will continue to encourage enrollment and active participation in the Wellness Program. There is minimal increase to the dental premium, but the life and short-term disability premiums will remain constant. In 2016, the City will continue to offer the High Deductible Health Plan (HDHP). This plan was added in 2013 and is a consumer model of health care paired with a Health Savings Account (HSA). The City will also continue to offer the traditional HMO plan. The premiums for both the employee and the City are lower for a HDHP but the out-of-pocket costs to the employee are higher. The goal of the consumer-driven HDHP is to encourage employees to manage costs through effective use of health care. The 2016 staffing level will increase by a net of0.5 FTE's for a total of231.875 FTE's in all funds. Staffing levels continue to remain below the 233.755 FTE's authorized in 2002 before the budget reduction program and elimination of positions in 2003 and 2004. Council Action Form -Adopting the 2016 City Budget October 26, 2015 Page 12 New Positions: 1.0 FTE Maintenance Worker II-Public Works -This position will support ongoing maintenance and repair services required to maintain City infrastructure to include: streets, sidewalks, traffic signals, bus benches and shelters. This position will support the maintenance of LED street and pedestrian lights within the City's newer residential and commercial areas. Additionally, maintenance of street banners, traffic control devices and preparation of streets for special events. Most importantly, the position will assist with snow removal and provide for scheduling symmetry to the 3-8-hour shift rotations which will increase the safety of staff. Previously Grant-Funded Positions: 1.0 FTE Vice/Intelligence Detective (Police Officer II)-Police Department -In 2011, the City received a COPS grant to fund this position and funding has expired. The City was required to fund this position for one year after the completion of the grant. The City recommends maintaining this position as demand continues to grow in the area of intelligence issues, liquor investigations and human trafficking. The regulatory processes and monitoring of businesses such as massage establishments, liquor, and marijuana is increasing. The IA CP Study recommendations completed in August 2015 support the funding of this position. Position FTE Increases: 0.5 FTE Recreation Coordinator, Active Adult Center-Parks and Recreation -This is a 0.5 FTE increase to an existing part-time position at the Active Adult Center. This FTE increase will allow for additional programming to better serve older adults through recreational programming. The position currently programs special events, drop-in activities and a variety of classes. The position also supervises the Center's volunteer activities. The FTE increase results in a decrease in tempora1y hourly by $17,000 and an increase in projected revenue by $10, 000. RECOMMENDATIONS: Adopt the 2016 Budget as proposed RECOMMENDED MOTION: "I move to approve Resolution No. 45-2015, a resolution adopting the City Budget and appropriating sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge, Colorado for the 2016 Budget Year." Or, "I move to postpone indefinitely Resolution No. 45-2015, a resolution adopting the City Budget and appropriating sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge, Colorado for the 2016 Budget Year for the following reason( s) " Council Action Form -Adopting the 2016 City Budget October 26, 2015 Page 13 REPORT PREPARED/REVIEWED BY: Heather Geyer, Administrative Services Director Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 45-2015 2. Revised 2016 Proposed Revenues & Expenditures Summary 3. Revised Outside Agency Award recommendations 4. WR2020 Additional Budget Information TITLE: CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 45 Series of 2015 A RESOLUTION ADOPTING THE CITY BUDGET AND APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES FOR THE CITY OF WHEAT RIDGE, COLORADO, FOR THE 2016 BUDGET YEAR WHEREAS, the City of Wheat Ridge annual budget for the fiscal year 2016 has been established and public hearings and meetings have been held after duly published public notices; and WHEREAS, the budget provides for the combination of revenues and excess fund balance reserves equal to or greater than the total proposed expenditures as set forth in said budget in the total amount of $42,205,369 which includes the following funds: 1. Fund 01 -General Fund $33,889,644 2. Fund 12-Public Art Fund $0 3. Fund 17 -Police Investigation Fund $25,000 4. Fund 30-Capital Investment Fund $5,879,821 5. Fund 32 -Open Space Fund $1,629,337 6. Fund 33 -Municipal Court Fund $29,000 7. Fund 54-Conservation Trust Fund $493,150 8. Fund 57 -Equipment Replacement Fund $369,000 9. Fund 63 -Crime Prevention Fund $408,016 10. Fund 64-Recreation Center Operation Fund ~2.382A01 Total: $45,105,369 Less Transfers: {$ 2.900.000) Total Expenditures: $42,205,369 Attachment 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, that the City of Wheat Ridge Total Budget as stated in the Resolution be hereby approved, adopted , and appropriated for the entire fiscal period beginning January 1, 2016 and ending December 31 , 2016. DONE AND RESOLVED THIS ___ day of _____ , 2015. Joyce Jay, Mayor ATTEST: Janelle Shaver, City Clerk Proposed 2016 Outside Agency Contribution Program Funding for Social Services 2016 Received In Recommended Organization Requested 2015 Added Contributions Type of Assistance Provided Amount Providing general health and human services Action Center assistance to persons in crisis and assist in $2,000 $1 ,600 gaining and maintaining self-sufficiency Detoxification Program funding gap Arapahoe House $5,000 $1 ,300 $300 $1 ,600 Recruiting, training and management of volunteers to be advocates for abused or CASA of Jeffco $4,800 $1 ,600 $200 $1,200 neglected children Providing crises services for victims of homelessness, domestic violence & child abuse and helping them achieve stability and self- Family Tree $3,000 $1 ,500 $200 $1,200 sufficient. Providing group and individual counseling,mentoring, and general support sessions for young dads (ages 16-24) and Glass Hearts $2 500 $400 $100 $500 offering lessons in fathering and life skills. Sole community mental health center serving Wheat Ridge; provided school counselors, Jefferson Center promoting health, safety, welfare and quality of for Mental Health $2,500 $1 ,600 $500 $1 ,600 life. Assisting sexually, physically & emotionally abused children & teens or children who have Ralston House $1,000 $1,000 $1 ,000 witnessed a violent crime. Comprehensive care management for Seniors, including calls, referrals, care plans, home visits, follow through for health and mental services. Seniors' minor home repairs and utilities, and safety and Resource Center $5,000 $1 ,600 $200 $1 ,600 emergency assistance Wheat Ridge Supports youth in WR. Funds will be used to Optimist Club $750 $500 $1 ,200 support needy families at Christmas. Total: $26,550 $9,500 $1,500 $11,500 Estimated Number of WR Citizens Served In 2014-2015 in 2015 4.400 WR residents were served, 3200 WR residents used the Food Rescue and Grocery Program, which provides food for clinets. In 2014-2015 500 WR residents were served in the social model detoxification program In 2014-served abuse and neglect cases involving 44 children from WR and 1 case involving truancy from WR. In 2015: 25 WR victims were served and 2 cases involving truancy. WR is 12% of costs. As of May 2015 the homelessness program provided approx. $34.437 in rent and utility assistance to WR residents. 5 young dads (ages 16-24) from Wheat Ridge were served in the program in 2015 JCMH served approximately12,191 people in 2014. They estimate providing services to 1,100 Wheat Ridge citizens by the end of 2015. •Also requested $2,500 for table sponsorship In 2014-983 served, with 43 children and families from Wheat Ridge; In 2015 so far 12 children from Wheat Ridge have been served. •Also reQuested $7 500 from Police Department As of May 2015, they had served 239 WR seniors. WR is the city receiving the most services for residents (of the 1 0 cities served). •Also requested $35,000 for Senior Transportation Program They estimate serving 1,300 WR residents Attachment A Estimated Number ot WR Citizens Served In 2016 5,000 1,402 WR citizens f 402 from 2015 >60 WR children 1'31 from 2015 250 WR individuals ,J, 270 from 2015 5 young dads from WR =to2015 1,210 WR citizens! 1' 131 from 2015: 50 WR children 1 7 from 2015 1,620 WR seniors •ago from 2015 >1,300 WR children 1' 100 from 2015 -- C") .. c • E .c u • .. c City Budget Considerations for Wheat Ridge 2020 -2016 Budget Thank you for the continued partnership of the City of Wheat Ridge in advancing Wheat Ridge as a vibrant and sustainable community. The five-year goals of the City of Wheat Ridge align well with many areas of Wheat Ridge 2020's mission and strategic plan. In 2016 we request funding for specific programs that aid us in leveraging community volunteers, local business support and our professional expertise to achieve goals for our organizations. Core Wheat Ridge 2020 Programs ($199.000) $50,000-BUBL and HIP loan fund. This low-interest loan fund continues to support property improvements to residential properties between Sheridan and Wadsworth and was recently expanded to commercial properties throughout the City of Wheat Ridge. These investments are leveraged by private dollars, equity from the property owner and other program dollars, such as the Wheat Ridge Business District Revitalization Incentive Program for commercial property applicants. City Goal1: Economically Viable Commercial Areas City Goal 3: Choice of Desirable Neighborhoods Loan Administration 3,000 Marketing 1,500 BUBL and HIP Loans 45,500 $50,000-Uve Local Wheat Ridge events and program support for Live Local Active, Harvest, Dines and community building events. The Live Local Wheat Ridge program continues to connect residents to one another and to local businesses. The small increase sought is to expand marketing and advertising these opportunities and to help support expansion to additional activities brought forward by community members, such as additional winter programming. City Goal1: Economically Viable Commercial Areas Program and Volunteer 25,000 Management Event Costs 12,000 Printed Materials 6,000 Ads, refreshments, 7,000 supplies, other costs $35,000-Community Outreach and Education -leadership capacity building and Wheaties Academy. With 16 new graduates of the Wheaties Academy in 2015, we have pioneered a new leadership program. In 2016 we would like to create additional programs to keep these graduates engaged along with over 200 graduates from our Planning and Development Academy. We look to improve and to execute a second Wheaties Academy in 2016. We will look to the City of Wheat Ridge and elected officials to aid us in recruiting the class of 2016. The increase in this item acknowledges the intensive Wheat Ridge 2020 2016 Budget Request Page 1 Attachment 4 Wheaties Academy that is planned along with additional ongoing engagement for graduates and community members. This program helps us identify and develop leaders working together to improve the community. NRS Goal: Change the way the city and residents manage change. Program and Volunteer 20,000 Management Retreat, facilitation, 9,000 speakers, training Materials 1,600 Rentals, refreshments, 4,400 other costs $20,000 -Community Marketing and Positioning Tours -Realtor Tour, Welcome to Wheat Ridge Tour, Explore Wheat Ridge Tour. Coming off the success of our Mid Century and Modern Tour, we are planning for next year's positioning tours. The increase sought includes time and preparation for outreach meetings to specific realty broker companies to showcase what is happening in the Wheat Ridge community as requested by the city. City Goal1: Economically Viable Commercial Areas Personnel and Volunteer 10,000 Management Event Costs 4,000 Printed Materials 4,000 Refreshments, supplies, 2,000 other costs $40,000-TLC Wheat Ridge-Continue to implement small grant program for block improvements and clean ups in continued partnership with the WRPD and includes expansion to new areas in the city as targeted by WRPD. Also seeking to add recycling and electronics recycling to clean up days and exploring a hazardous waste pick up. Goal3: Choice of Desirable Neighborhoods Personnel and Volunteer 15,000 management Event Costs 20,000 Printed Materials, 5,000 supplies, other costs 4,000 -Facility rental for Wheat Ridge 2020 programs like Live Local specific events: 3 Food and Film series meetings in Active Adult Center, 3 Yoga/Pilates in the Park events at city parks, community input meetings (at Active Adult or WR Rec Center), community potlucks at park shelters, Wheaties Academy and new events, and possibly a few LL, TLC or RA38 meetings where a larger facility is needed. Wheat Ridge 2020 2016 Budget Request Page 2 Strategic Plan Program Investments and City Priority Support ($25,000) $25,000-Community Engagement and Communications-We want to help better position Wheat Ridge as a community of choice and provide support for City of Wheat Ridge priorities like Neighborhood Identification and Improvement. The WR2020 strategic plan for 2014-2016 puts additional emphasis on engaging the community and communicating results. In particular we want to expand our mailing marketing to publicize events to residents in postcard form. This will help better reach residents not active in social media and give bite size information that can be put on the fridge rather than relying on hunting through larger publications. We put together one postcard in 2015 and would like to expand based on positive community feedback. Personnel 8,000 Printed Materials, 17,000 design and mailing costs Ads, refreshments, 8,000 supplies, other costs Ridge at 38-($97.000) We will continue to provide staffing for Ridge at 38 leadership Committee priorities and staff their committees. The Ridge at 38 has been covered in The Denver Post, 5280 Magazine, Westward, The Denver Business Journal, Clear Channel Radio including KBCO and other local and online publications. Project and Volunteer management Banners and Lights- now expanded west of Harlan Business outreach and leadership Committee Marketing materials and plan implementation Website, app, social media, online ads RA38 Events ($120,000) Ridge at 38 Criterium 10,000 25,000 12,000 30,000 10,000 Friday Night Live with outdoor movies (x3) Ridgefest Trunk or Treat Holiday Celebration on Ridge at 38 The increase in this line is acknowledging the city's desire for outdoor movies as we would expand our Friday Night Live to have a series of first Friday events with outdoor movies on Ridge at 38. This is also Wheat Ridge 2020 2016 Budget Request Page 3 acknowledging the community desire for more impactful (and expensive) communication like road side electronic message boards for large events ($14,000). We also recognize the feedback that the community really likes the large events and would like to see them even larger. This will take more capacity, more amenities and more marketing. If the city agrees, we would like to push our events to the next level and assess results. Your investment will help us take on the risk of some of these major investments while still leaving us motivated to close the gap on these events and seek additional income from vendors and sponsors. While we don't have decades of track record with these events, we do have a couple years under our belts and have seen healthy increases in attendance. We have found ways to reduce costs like hiring part-time staff and cutting back on contractors for events (a certified technical race director is still required for the criterium, though we have limited the scope). We spent over 1500 staff hours on Ridge at 38 events in 2014. We continue to work to find sponsors who are attracted to the Ridge at 38 brand and complement it. If we are able to find significant sponsors, we have additional investments we would like to make to improve the events for guests and the impacted businesses and community. For Ridgefest we would add more bluegrass acts, add bistro lighting in the main seating area and add more tents for seating and shade. For the Criterium we would look at adding sound so folks can tune into the race commentary from any spot around the course. Additonally, we have been asked to submit a bid to host the Bicycle Racing Association of Colorado's Criterium Championship. This event currently attracts a regional audience and the championship would have an even larger draw. And we would add additional marketing to all our events as we are able to afford it. These events continue to help define the Ridge at 38 and bring people out to celebrate what makes Wheat Ridge unique. Sales tax collections are up in the 381h Avenue main street corridor and businesses report increased sales from events. City Goal1: Economically Viable Commercial Areas See attachment with detail on Ridge at 38 events. If all requests were fully funded, the total is $431,000. Wheat Ridge 2020 has over 200 active volunteers, over 1,000 members and produces over 50 events a year. Trends across events include an increase in attendance. We see increased sponsor interest and with our additional event track record and more time dedicated to development, we plan to see increases in event income. While the first several years of events are a bigger investment, with ongoing stewardship we hope to see steady progress toward breaking even and then revenue generation. This item was previously cut, but based on city council comments, I am adding for consideration. $10,000-Capacity Building and Accountability-Purchase Results.com software and consulting support. Translate the WR2020 strategic plan to software that helps us track progress on goals, allocate staff hours and better report results and success. Interactive for staff and volunteers and valuable reports to share with WR2020 Board and City Council and leadership. Wheat Ridge 2020 2016 Budget Request Page4 Ridge at 38 Events Requested detail The City of Wheat Ridge grants in the course of a calendar year budget 2014 Ridge at 38 Events $ 70,000 2015 Ridge at 38 Events $ 88,600 city request to add outdoor movie with additional budget Wheat Ridge 2020 runs on a fiscal year of July 1-June 30 FY13-14 RA38 Events Expenses $ 123,663 FY14-15 RA38 Events Expenses $ 123,560 Or as broken down by event to align with City of Wheat Ridge calendar year 2014 RA38 Events Expenses $ 120,512 Additional Income $ 20,350 Event Income Expenses Staffing net by event Attendance 2013 Wheat Fest $ 3,278 $ 18,289 $ 8,856 $ (23,866) 2013 Trunk or Treat $ so $ 935 $ 1,045 $ (1,930) 2013 Holiday Celebration $ 2,281 $ 13,272 $ 7,474 $ (18,466) 2014 Criterium $ 13,400 $ 54,638 $ 7,902 $ (49,139) 2014 Friday Night live $ 7,420 $ 3,834 $ (11,253) 2 nights 2014 Ridgefest $ 4,450 $ 22,699 $ 8,066 $ (26,315) 2014 Trunk or Treat $ 849 $ 1,874 $ (2,723) 2014 Holiday Celebration $ 2,500 $ 8,730 $ 7,550 $ (13,779) 2015 Criterium $ 23,008 $ 51,484 $ 13,639 $ (42,116) 2015 Friday Night Live $ 3,597 $ 2,023 $ (5,620) 1 night 2015 Ridgefest 2016 Items for increased budget $ 11,000 variable message boards for 1 week for Criterium $ 3,000 variable message boards for 1 day event-Ridgefest $ 7,400 costs for 2 more outdoor movie/Friday Night live events for a total of 3 in series $ 10,000 additional staffing for seeking sponsors, marketing, additional FNL events 1,200 600 1,200 1,500 750 3,000 2,000 2,500 3,500 450 5,500 Council Action Form -Mill Levy October 26, 2015 Page 2 remain at 1.830 mills for the 2015 budget, potentially raising $854,497 in property tax revenue, an increase of$114,567 compared to 2014. Section 20 of Article X of the Constitution of Colorado, the Taxpayers Bill of Rights (TABOR), restricts increases in property tax revenue to inflation plus local growth (defined as the percentage change in actual value of real property from construction of taxable real property improvements). Wheat Ridge voters exempted the City from this TABOR revenue limitation at the November 2006 election. However, TABOR still restricts the City from raising the proper1y tax mill levy without voter approval unless the mill levy was temporarily reduced in a previous year. RECOMMENDATIONS: Set the mill levy at 1.830. RECOMMENDED MOTION: "I move to approve Resolution No. 44-2015, a resolution levying a mill levy of 1.830 on general property taxes for the year 2015, to help defray the costs of government for the City of Wheat Ridge, Colorado for the 2016 budget year." Or, "I move to table indefinitely Resolution No. 44-2015, a resolution levying a mill levy of 1.830 on general property taxes for .the year 2015, to help defray the costs of government for the City of Wheat Ridge, Colorado for the 2016 budget year for the following reason(s) " REPORT PREPARED/REVIEWED BY: Heather Geyer, Administrative Services Director Patrick Goff, City Manager ATTACHMENTS: I. Resolution No. 44-2015 2. 2015 Certification of Value from Jefferson County CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 44 Series of 2015 TITLE: A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR OF 2015, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE CITY OF WHEAT RIDGE, COLORADO FOR THE 2016 BUDGET YEAR WHEREAS, the City Council of the City of Wheat Ridge adopted the 2016 annual budget on October 26 , 2015 in accordance with the Local Government Budget Law, and; WHEREAS, the amount of money necessary to balance the budget for general operating purposes from real property tax revenue is $854,497, and; WHEREAS, the Local Government Budget Law requires certification of the annual property tax mill levy by December 15, 2015, and; WHEREAS, the total net assessed valuation of all taxable property subject to taxation for the year of 2015 is $466,938,178 and; WHEREAS, the City for the fiscal year 2015 has determined to levy 1.830 mills on all taxable property within the City; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE: A. That for the purpose of meeting all general operating expenses of the City of Wheat Ridge during the 2016 budget year, there is hereby levied a tax of 1 .830 mills placed upon each dollar of the total valuation of all taxable property within the City of Wheat Ridge for the year 2015. B. That the Mayor of the City of Wheat Ridge is hereby authorized and directed to immediately certify to the County Commissioners of Jefferson County, Colorado the mill levy for the City of Wheat Ridge as herein above determined and set. DONE AND RESOLVED THIS __ day of _____ , 2015. Joyce Jay, Mayor ATTEST: Janelle Shaver, City Clerk Attachment 1 WHEAT RIDGE -lllO LOCAL GROWTH Amendment 1 require• that you consider •local g~h" in calculating your revenue limitAt.ion. Pursuant to Division of Property Tax.tion Guidelines, the following are t.he relevant ~value figure• for your authority: The actual value of all taxable real property plus the actual value of religious, private achoola • .and chadtable real property1 $ 3,888.678.206 The actual value of newly con.atrw:t.ed taxable real property intJrovementa: $ 16.187,886 The actual value of real property annexed to or included in the authori ty: $ 0 The actual value of real property that changed from ex t to taxable: $ 3. 914,610 The actual value of omitted rea~ property: $ 0 The actual value of new oil. gas, or mining production: $ 0 The actual value of demolished taxable re&l property; $ l,OSS,OOO The actual value of excluded real property: $ 0 The actual value of real property that changed from taxable to ex.etl$'t: $ 0 Your local growth calculation within Je'fferson Cowlty is: .0049 Council Action Form -ROW Maintenance October 26, 2015 Page 2 The City conducted a formal procurement process and received three qualified responses and fee proposals. Terracare Associates provided the only in-budget response. Vendor selection was based on qualifications, experience, approach, workloads, and cost. Minimum qualifications include maintaining current Colorado Department of Agriculture licenses for the application of herbicide in the ROW. Other services, if needed will be paid based on the square-foot calculation per service: 1) Increased calls outside the original scope in the base bid 2) Services at locations as needed not included in the base bid RECOMMENDATIONS : As the lowest competitive bidder, and based upon the Contractor's demonstrated capabilities, experience and performance, staff recommends approval of the award to Terracare Associates, Centetmial, CO in amount of$59,345 for one year, with the option to renew the contract for four additional one-year periods. RECOMMENDED MOTION: "I move to approve award of Right-of-Way Maintenance Services to Terracare Associates, Centennial, Colorado, in the annual amount of $59,345." Or, "I move to deny award ofRight-of-Way Services to Terracare Associates, for the following reason(s): " REPORT PREPARED/REVIEWED BY: Mark Ruote, Park Project Coordinator Jennifer Nellis, Purchasing Agent Rick Murray, Parks, Forestry and Open Space Manager Joyce Manwaring, Director of Parks and Recreation Patrick Goff, City Manager ATTACHMENTS: 1. RFP-15-22 Bid Tab 2. Map of Right ofWay maintenance locations in the base bid