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HomeMy WebLinkAbout01/12/16j� �p u�� �' �' 1 Ll J_11 Wheat Ridge Housing Authority SPECIAL MEETING AGENDA January 12, 2016 SECOND FLOOR CONFERENCE ROOM 4:00 P.M. A. Call Meeting to Order B. Roll Call C. Approval of Minutes: 1. November 24, 2015 D. Officers Reports E. Public Forum F. New Business G. Old Business 1. Fruitdale School — Update and Neat Steps H. Other I. Adjournment Individuals with disabilities are encouraged to parficipate in all public meetings sponsored by the City of new Ridge. Call Heather Geyer, Public Information Officer of 303-235-2826at least one wek in advance ofa meeting if you are interested in participating and need inclusion assistance. Add� WRUA Wheat Ridge Housing Authority Minutes of Meeting November 24, 2015 A. CALL THE MEETING TO ORDER Themeeting was called to order at 3:10 p.m. by Chair Thomson in the Second Floor Conference Room of the Municipal Building, 7500 West 29 Avenue, Wheat Ridge, Colorado. B. ROLL CALL OF MEMBERS Authority Members Present: Thomas Abbott Tim Fitzgerald Chad Harr Janice Thompson Jennifer Walter Authority Members Absent None Also Present: Kenneth Johnstone, Community Development Director Jim Hartman, Hartman Ely Investments TIER Susan Ely, Hartman Ely Investments (HEI) Eric Clayman, Rocky Mountain Charcuterie Tammy Odean, Recording Secretary C. APPROVAL OF MINUTES: 1. September 22, 2015 It was moved by Mr. Abbott and seconded by Mr. Harr to approve the minutes of September 22, 2015 as amended. Motion approved 441, Tun Fitzgerald abstained. D. OFFICERS REPORTS There were no officers' reports. Housing Authority Minutes November 24, 2015 E. PUBLIC FORUM There was nobody present from the public to speak. F. NEW BUSINESS G. OLD BUSINESS 1. Fruitdale School - Update and Next Steps Mr. Johnstone gave a brief introduction into what has happened in the past with the Fruitdale School project. Wheat Ridge Housing Authority (WRHA) has entered into an agreement with Hartman Ely Investments (HEI). We have initiated a quite title and initiated a subdivision Plat, but we have not yet initiated rezoning. We have a good Pro Forma analysis, it just needs more information. There will be a $640,000 long term gap to fill and WRHA agreed in September 2015 to put $170,000 on the table. The real estate and business deal are getting firmed up. The fundamentals have not changed, just been refined; the plan still includes affordable housing and an artisanal meat business. There is a larger short term funding gap and will require a bridge loan. The meat business needs to be built up over a period of six months; the processing of the meat takes at least that long and needs to be paid upfront. The Project Team is asking for $3.3 million for a bridge loan which they are proposing to pay back with $2.1 million being paid back in years two and three. The City payback will go more quickly from tax credits and home funds which some of those funds can only be paid back once the project is completed. Housing Authority has $645,000 in reserves and is being asked to execute a Development Agreement with Fruitdale School Partners to authorize a cash loan for $400,000, on top of the $170,000 asked for in September which will leave $75,000 in reserves to cover staff and other costs. Some of this payback will come from a profit sharing with the meat company beginning in 2021. It is not only the decision of WRHA, but also that of City Council which will have a Study Session on December 7, 2015 and meeting to follow on December 14, 2015. Mr. Hartman, with HEI, added a brief description of his own. He stated along with himself, Ms. Ely, Mr. Clayman and their team they have been working intensively over the past few months on a couple of items and one has been number crunching. We still need to ink a deal with a tax credit buyer and guarantor. Mr. Hartman also stated that HEI has made a few minor refinements to the development program. The number of residential units has decreased to 8 affordable and market rate housing units to save money and we still plan on a live/work program for an apprentice. The numbers crunched also include an emergency generator so there is no gap in temperatures for the meat refrigerators. Also, there is a need for more automated equipment in the meat business and this adds $350,000 more to the financial plan. Housing Authority Minutes November 24, 2015 Mr. Clayman reiterated that for the first 6 months the meat company will have meats in different stages of curing before it can go to market; this is the hardest part of the business before we can start selling. Mr. Abbott asked about the new plan for the apartments and wondered if the number of affordable units changed. Mr. Hartman said they stayed the same, now there will be 6 affordable units out of 8 total units. Previously there were going to be 6 affordable units out of 13 total units. There will ultimately be 3 types of units: affordable, market rate and one will be for the onsite manager of the meat business. Mr. Thompson asked what the rate is for affordable rent. Mr. Hartman said that depending on income the high end of an affordable 2 -bedroom is $955, and affordable 1 -bedroom is $725 and a very affordable 1 -bedroom is $580. Mr. Fitzgerald asked if there is going to be any retail with the meat business. Mr. Hartman stated that it is a possibility, but mostly will be wholesale and will cater to local restaurants and butcher shops. Mr. Clayman stated there is not a population yet for this type of retail. He also said that charcuterie is a dying art and a better use for the space is to have a classroom. It will be good to have an apprenticeship at Fruitdale because it can be hard to teach in a USDA facility. Ms. Thompson asked if there will be a kitchen in the classroom. Both Mr. Hartman and Mr. Clayman replied yes there will be a kitchen and it will function like a catering kitchen. Ms. Thompson asked about the shared parking with the school and is concerned the school may take over the parking spaces. Mr. Hartman stated that with new site plan a few more parking spaces were added for a total of 55. The apartments will have probably 12 (1 '/2 per unit, dedicated) and the meat business only needs 5-10 spaces so we have at least 30 to share with the school. Mr. Harr asked for a breakdown of the construction timeline. Mr. Hartman said that once the financial plan is agreed upon then construction can start in July 2016 and would take 7-8 months to complete. Mr. Fitzgerald stated he really likes the vision of Fruitdale, but is very concerned about the money side of everything. He feels the loan is not a bridge loan but an Housing Authority Minutes November 24, 2015 unsecured loan and the interest rate has yet to be negotiated. He would like to know what security the city has. Mr. Hartman stated that right now he does not have that answer. He said it is an important question and we need to get an answer to that as part of the development agreement. Mr. Hartman stated that the likelihood to have a personally guaranteed secured loan is very low, so the loan will be unsecured. Mr. Johnstone added that the deal is not done yet and we don't grant this money up front. We have to wait until the home funds and tax credits are committed. Mr. Hartman said there is no risk to the Housing Authority or the City until HEI purchases the property and that is when the funds need to be paid. Mr. Harr asked if HEI needs a commitment from the City and Housing Authority. Mr. Hartman said yes; this project is not close to being financially feasible without Housing Authority and the City. HEI is already into the project for $150,000 which is high risk equity for us also. Mr. Johnstone pointed out an important factor that the 1" payment is not due until July 2016 when construction begins; the 2nd payment will be due upon performance and the 3`d payment upon completion. Mr. Hartman stated that one of the things they have to plan for is if the meat company fails. The good thing is, if it does fail, than we have a great property with a USDA approved refrigerated warehouse facility which is hard to find. Ms. Thompson asked Mr. Fitzgerald how he felt about there being no property taxes, long term. Mr. Fitzgerald stated that he and City Council love the vision as much as Mr. Hartman. We want to renew the building and develop it. Council is willing to make investments that will jump start the city. What worries me is the risk that the city will be taking and second, we have to find the money. But Council has already indicated a willingness to forego some taxes. Mr. Hartman stated there will be full revenue a couple of years after completion. There is also a local company showing interest in 5,000 sq. ft. in the back of the property for a fish farm as well as garden growing facility. This will be an indoor facility. Ms. Thompson asked if anybody in the community would be able to use the free electrical car charging station. Housing Authority Minutes November 24, 2015 Mr. Hartman said yes, anyone could use it, but hopefully it will be used only by the residents in one of the apartments or somebody who works at the facility. It will be solar charged. Mr. Abbott wanted to make sure he understood things by restating that the WRHA and the City are getting value out of this project to offset the loss of property taxes and the money being loaned. An important item is the building will be saved, especially since it is a historic building. The building is also an investment and is an economically viable enterprise and helps protect the building from demolition. Ms. Thompson asked about the original reverter clause and its progress. Mr. Johnstone said the attorney has been given authorization and the paperwork has been initiated. It is realistic that by March 16 the reverter clause can be removed. Ms. Walter asked if the grant is still $640,000. Mr. Hartman confirmed this. Ms. Thompson asked Mr. Fitzgerald, from a City Council point of view, is there anything to help HEI with their presentation to City Council. Mr. Fitzgerald said there are three new members on City Council and he doesn't have experience on how they would feel, but his guess is he thinks one of them may not be inclined to take the risk He does not believe the city will want to break into their reserves. Mr. Harr stated that he has always been on the fence about the WRHA's funds being depleted. He thinks this is a great project, just doesn't want to see the WRHA out of money. He also wants to know how we will obtain future funding. Mr. Johnstone stated that the County has been a great partner and WRHA can apply for CDBG funds. The County is excited about this project because it is a partnership which will definitely help. Mr. Abbott likes the perspective of CDBG Funds. He doesn't feel there is any good answer right now on how to fill the gap and he is not on the fence and thinks this is good use for WRHA money. He doesn't want to leave the money sitting in a bank account earning very little money. Ms. Walter stated is does make her nervous to deplete the WRHA bank account, but at the same time she doesn't want to miss out. She loves this project for Fruitdale and is willing to take the risk Ms. Walter stated that if the building sits, it is also going to cost the HA money also. Housing Authority Minutes November 24, 2015 Ms. Thompson stated that the city is going to gain 14,000 sq. ft. that will not be sitting dormant and she likes the partnership with Jefferson County Public Schools. Ms. Thompson also likes the prospect of events being held at Fruitdale. She believes the events will bring people to the area, people that have not previously been to the City of Wheat Ridge. She definitely wants enough money left in the account to pay staff, and feels this project will pay WRHA and the City back. Ms. Thompson says the risk needs to be taken to make the money, especially if there is an opportunity. Mr. Fitzgerald wanted to confirm that we aren't going to risk any money until the point that all the contracts are signed. Mr. Johnstone stated that we haven't developed all the deal points yet. There is no deal until things are firmed up and the Pro Forma works. Both Mr. Hartman and Mr. Johnstone agreed, that with each step and agreement that is achieved, the risk for all drops. Ms. Thompson asked how desirable this location is for a live/work property and will people want to rent here at Fruitdale. Mr. Hartman said absolutely, this is the easy part. The hard part will be getting the meat co. established. Craig Horlacher — Fruitdale Roof Maintenance Assoc. Inc. (HOA) Mr. Horlacher was asked by Ms. Thompson if he had any questions. She said it is extremely important to have the neighbors' opinions. Mr. Horlacher stated he has kept his membership appraised about the ongoing discussions about the Fruitdale project and have had little feedback from the owners. The only concerns seem to be the line of sight from the second story apartments and being able to do maintenance on the fence; depending on the closeness of the buildings. It was moved by Mr. Abbott and seconded by Mr. Harr to authorize staff to negotiate and execute a Development Agreement between Fruitdale School Partners and the WRHA which authorizes a WRHA contribution of $170, 000 in cash grant funds and $400,000 in cash loan funds for the purpose of redevelopment of the Fruitdale School property at 10803 W. 44x' Avenue for an artisanal meat company, affordable housing and public and education space. I further move to authorize the Board Chair to execute said Development Agreement on behalf of the full board. Motion carried 4-1 with Mr. Fitzgerald opposed. H. OTHER Housing Authority Minutes November 24, 2015 I. ADJOURNMENT It was moved by Mr. Fitzgerald and seconded by Ms. Walter to adjourn the meeting at 4:58 p.m. Motion carried 5-0 Janice Thompson, Chair Tammy Odean, Recording Secretary Housing Authority Minutes November 24, 2015 'J&� WRIIA Wheat Hedge Housing Authority 7500 W. 29" Ave. Wheat Ridge, CO 303-235-2846 To: Chair and Members of the Wheat Ridge Housing Authority (WRHA) From: Kenneth Johnstone, Community Development Director/WRHA Executive Director Subject: Fruitdale School — Update on HEI Redevelopment Proposal and funding request Date: January 7, 2016 (for January 12, 2016 WRHA meeting) Background The WRHA last discussed the Fruitdale redevelopment proposal at a November 24, 2015 meeting. At that time, the redevelopment proposal included the following: • artisanal meat processing f4cility in the 1950s portion of the building • 8 rental housing units • classroom/community room space • ground mounted solar panels on the rear portion on the property At that meeting, the WRHA passed the following motion: "To authorize staff to negotiate and execute a Development Agreement between WRHA and Fruitdale School Partners (FSP) which authorizes a WRHA contribution of $170, 000 in cash grant funds and $400, 000 in cash loan funds for the purpose of redevelopment of the Fruitdale School property at 10803 W. 44'x' Avenue for an artisanal meat company, affordable housing and public and education space. l further move to authorize the Board Chair to execute said Development Agreement on behalf of the full board. " The motion passed by a vote of 4-1, with Mr. Fitzgerald opposed. Project Update Since the November meeting, discussions and negotiations between Hartman Ely Investments and City staff have been ongoing and the redevelopment program has had some changes. Notably, the artisanal meat company is no longer a part of the proposal. While they were an exciting component of the previous proposal, it was determined that the overall project carried too much risk if it were to substantially rely on the rent from an unproven new business. The development program is now 100% residential, with 16 units of affordable and market rate 2- and 3 -bedroom apartments. Both the 1950s and 1920s building are being converted to loft style apartments. The carriage house will also be renovated as a housing unit. Approximately 5 of the units will be designated affordable and the provision of some 3 -bedroom affordable units is very unique as there is high demand and limited supply for those units. Solar arrays also continue to be a part of development program, both on the roof and with ground mounted units at the rear of the property. The framework of the project pro forma remains substantially the same. Project financing relies on the following sources: • developer equity of $300,000 • bank loan of approximately $1.6M • HOME funds in the amount of $640,000 • Tax credit proceeds of approximately $1.7M • City/WRHA grants of $640,000 - $170,000 from WRHA (unchanged from previous proposal) • City/WRHA patient capital of $2.3M (reduced from $3.3M) - $400,000 from WRHA (unchanged from previous proposal) The proposal for repayment of the City/WRHA loans has changed slightly. The City, for reasons previously stated would be repaid first in years 2 and 3 of the project, using HOME funds and tax credit proceeds. The WRHA would be paid $20,000 in year 2 and the balance of $380,000 would be repaid, with interest, no later than year 15. The goal would be to pay back the WRHA much sooner; if the project is successful a refinance would likely be attractive to the developer well before year 15, at which time the WRHA would then be repaid the balance of the loan amount. Because of the change in the proposed development program, we are requesting WRHA consider this updated request and consider taking action to reaffirm your commitment for previously stated grant and loan funds. We have attached the staff report being presented for City Council consideration on January 11, which contains a higher level of detail on the current proposal and past history on this project. Conclusions HEI remain very committed to the project and have continued to expend significant time and money to that end. While the elimination of the meat company is a significant change in the work program, the proposal to develop entirely for housing is still a very worthwhile public purpose, particularly given the mission of the WRHA. The proposal also has a much lower degree of risk based on the relative stability of the multi -family rental housing market in the metro Denver area. The desire remains to maintain an expedited review process with the City/WRHA. FSP/HEI needs to begin construction on solar panels in order to have those 2 completed in the fall of 2016 and realize approximately $340,000 in reduced utility costs and utility company REC payments, which are critical components of the pro forma in addition to the solar tax credits. In addition, Jefferson County has increased its total HOME funding from $600,000 to $640,000, and the initial year HOME funding has increased from $200,000 of the total to $420,000 of the total, primarily due to the project's ability to implement quickly. Recommended Motion Based on the due diligence that has been completed and the project timeline associated with executing necessary development agreements, staff is recommending the following motion: "I move to authorize staff to negotiate and execute a Development Agreement between Fruitdale School Partners and the WRHA which authorizes a WRHA contribution of $170,000 in cash grant funds and $400,000 in cash loan funds for the purpose of redevelopment of the Fruitdale School property at 10803 W. 44th Avenue for a mix of affordable and market rate housing. I further move to authorize the Board Chair to execute said Development Agreement on behalf of the full board." Attachments: HEI Fruitdale Redevelopment Summary City Council staff report for January 11, 2016 meeting 3 City of 64 Wheat�idge COMMUNITY DEVELOPMENT Memorandum TO: Mayor and City Council FROM: Kenneth Johnstone, Community Development Director THROUGH: Patrick Goff, City Manager DATE: January 6, 2016 (for January 11 Study Session) SUBJECT: Fruitdale School Redevelopment — Public Private Partnership funding request ISSUE: The Wheat Ridge Housing Authority (HA) acquired the historic Fruitdale School at 10803 W. 44`h Avenue in early 2011. The school was built in the 1920 and is one of the last remaining school buildings designed by noted Colorado architect and developer Temple Buell. The HA has gone through several marketing and design studies to determine the feasibility of redeveloping the building/property on their own for affordable or market rate housing. Based on construction cost estimates and projected sales prices or rents for the units, no housing options were ever determined to be financially feasible for the HA to act as the developer on their own. In 2014, the HA released a Request for Interest (RFI) soliciting developer interest in acquiring and redeveloping the property. The RFI was written in such a way that any and all potential reuses could be considered. The HA received 2 qualified responses and proceeded to initially award the project to an offshoot of the Mountain Phoenix Charter School. That group was proposing to reuse the building as a new charter high school. Those negotiations ultimately were unsuccessful and in early 2015, the HA authorized negotiations with Hartman Ely Investments (HEI), who had also submitted a proposal in response to the 2014 RFI. Also, HEI is a uniquely qualified local developer/operator of historic properties with a strong track record of similar projects, as well as in-house design skills. This has allowed them to go through multiple iterations of potential development programs and associated pro formas without incurring direct hard costs for that extensive work. Significant effort has been invested by HEI and staff over the past 10+ months to develop a market feasible redevelopment scenario. It has been generally understood that no redevelopment/reuse of the property would be feasible without some form of public participation. An HEI affiliated entity, Fruitdale School Partners LLC (FSP) is now under contract to purchase the property, with a Purchase and Sale Agreement (PSA) having been executed in early November, 2015. In order for the project to move forward toward the execution of a master developer agreement, the next crucial step is to begin to "firm up" the various sources of public and private financing that the project requires. The development program for the building/property, along with the accompanying financial pro forma have been sufficiently developed to now be able to have a good sense of the magnitude of the local public subsidy that is needed for the project to move forward. The purpose of this study session is to outline the proposed development program to preserve and restore the Fruitdale School and to consider the developer's proposed/requested local subsidy to the project in the form of both a grant and a loan. PRIOR ACTIONS The City Council was briefed on the HEI proposal and the need for some level of public participation at the October 5, 2015 study session. The HA was further briefed on November 24, 2015 and passed a motion authorizing their Chair to negotiate a development agreement with Fruitdale School Partners to include a $170,000 grant to the project along with a $400,000 loan. At the time of these two most recent meetings, the proposed reuse of the building included an artisanal meat processing operation in the 1950s portion of the building; up to 13 apartments in the Temple Buell 1920s building as well as a Charcuterie classroom / community room. In the intervening time, for various reasons, the development program for the site/building has changed somewhat. The new proposal is 100% housing, a mix of approximately 5 affordable units and 11 market rate units. The units are a mix of 2 and 3 bedrooms. The 3 bedroom units in particular would meet a need that has very limited supply in the Wheat Ridge market, particularly as it pertains to affordable housing. BACKGROUND: Following is a brief update on the tasks that the WRHA directed staff to achieve. • Negotiate a Purchase and Sale Agreement with HSA The PSA has been executed and was recorded at the Jefferson County Clerk's office on November 6. • Negotiate and execute a land swab with the Jefferson County School District School District staff have received their board's approval to execute such a land swap and terms of the swap have been negotiated at a staff level. The City's Attorney has drafted a land swap agreement, which is under staff review. • Authorize staff to initiate quiet title action to eliminate reverter clause on the property and clean up title. Quiet title action has been initiated by the City Attorney's office with the District Court. • Authorize staff to initiate all necessary land use entitlements and engage professional services in the amount not to exceed $15,000. o Subdivision Plat. A title commitment has been received for both the Fruitdale property and the adjacent school property. A surveyor has been hired and is nearing completion of an improvement survey plat, required to initiate a 2 subdivision plat application. A subdivision plat should be ready for submittal within 30 days o Rezoning. HEI has requested the rezoning process be deferred until such time as a development agreement is executed, which is anticipated in early February. Authorize staff to hire Economic and Planning Systems as a third party reviewer of the development pro forma and deal points between HEI the WRHA and the City. We have been actively engaged in meetings with all development partners, including HEI's financial representative. More discussion of that topic occurs later in this memo. Updated Development Proposal The basic aspects of the re -development proposal are as follows: • Sixteen (16) units of 2 and 3 -bedroom, affordable and market rate rental housing • Fruit orchard, Temple -Buell memorial garden, parking and potential public event space in the front of the building • In phase I, the rear of the site, as well as the roof will be used for an on-site solar power system • A phase II potentially involving food production at the rear of the property Page 5 of the Redevelopment Summary (attached) also provides a good list of major changes in the development program and pro forma since October 5, 2015. Updated Project Pro Forma At the time of the September WRHA meeting and the October 5 City Council study session, we had sufficient information on project financing to understand that the project had a funding "gap" that would need to be filled from a variety of sources, including City and WRHA funds, federal and state tax credits, potential federal Department of Housing and Urban Development (HUD) HOME funds, state historical fund grants, etc. The sale of various tax credits is estimated to generate approximately $1.7M toward project costs. HOME funds have been preliminarily committed by Jefferson County in the amount of $640,000 to cover additional redevelopment costs. Developer equity is anticipated to represent approximately $300,000. A bank loan is estimate to cover between $1.5M and $2.OM in projects costs. However, there remains a gap in covering total redevelopment project costs, which are estimated at $5.35M. It has been the understanding that the minimum amount of local subsidy that would be needed to keep the project moving forward was $640,000 in grant funding. At the October 5 study session, City Council discussed the potential to fill a portion of the project funding gap with a grant in the amount of $470,000 as well as potentially being a minority owner of the property in order to defer property taxes At their November 24 meeting, the WRHA committed to a grant of $170,000 and a loan of $400,000. At that time, the total estimated "bridge loan" being requested by HEI was $3.3M; so the HA loan was only meeting a portion of that gap. A January 12, 2016 meeting of the WRHA has been scheduled to present the new development scheme and to reconfirm WRHAs commitment to the grant and loan amounts. The current request from the City is for a $1.925M bridge loan, proposed to be repaid in years 2 and 3 of the project through HOME funds and tax credit proceeds. The requested loan from the WRHA remains the same - $400,000. The total estimated "bridge loan" is now approximately 3 $2.325M (approximately $1 M less than estimated in late November). It is still being determined the details of when and how the WRHA loan would get repaid; however, the pro forma does assume full repayment of both loans. Since the October 5 CC meeting, a significant amount of work has been completed by HEI and by staff to better understand the financial feasibility of repurposing the Fruitdale School building. Most of this work has involved review of the development pro forma, project cost estimates, preliminary market feasibility analyses and other deal points that will eventually be included in a development agreement among Fruitdale School Partners (FSP), the City and the WRHA. The review process has included Patrick Goff, Ken Johnstone, Lauren Mikulak and Steve Art from the City, along with our third party representative, Economic and Planning Systems. From the developer side, these negotiations have included HEI, their financial consultant, Grant Bennett with Proximity Green consulting and their property manager, Chris Maley of Pinnacle Real Estate Management (PREM). Additional Background Following is a summary of the property's history as a school and while under the ownership of the Wheat Ridge Housing Authority. This background information was also included in the October 5 study session memo, so is provided primarily for the benefit of the new City Council members. The Fruitdale School building is located at 10803 W. 441h Avenue and is currently owned by the Wheat Ridge Housing Authority (WHRA). The property was deeded to the Jefferson County School District in 1883 and the first school was built on the site in 1884. This original building was destroyed by fire in the 1920s, after which noted Denver architect and developer Temple Buell designed the existing red brick school building in 1927. Additions on both sides of the building were constructed in the 1950s and the facility served as a public school until 2007. Listed below is a timeline of events that have occurred since 2007 including the purchase of the school by WRHA and the many attempts to identify a viable end use. • Fall 2007 — Fruitdale is decommissioned as a school in 2007 when the new Norma Anderson Preschool opens on the adjacent property. The east addition of Fruitdale is demolished to accommodate the preschool. Utilities to Fruitdale are disconnected and transferred to the new preschool, and the historic building becomes vacant. • Spring 2008 — Jeffco Schools issues an RFP to solicit proposals for the possible sale of the building. WRHA decides to submit a proposal for renovation of the school into residential units. • April 2008 — WRHA retains Entasis Group to complete a cost estimate for a possible residential reuse of Fruitdale. WRHA pays Entasis $22,000 to develop conceptual plans and work specifications. Entasis completes a proposal to renovate the building into residential lofts; the cost for renovation is estimated at nearly $1.7 million for an average cost of $188,000 per unit for nine units. • Fall 2008 — After exploring financing options, WRHA decides a residential reuse of Fruitdale is not feasible because of the financing requirements associated with 4 multifamily development. The WRHA notifies Jeffco Schools that the project is no longer considered feasible and the proposal is withdrawn. • Summer 2010 – The Fruitdale building has remained vacant for three years, and Jeffco Schools contacts Wheat Ridge to see if the City or Housing Authority would like to reconsider purchasing the property before demolition plans are finalized. • July 2010 – WRHA decides to commission a more detailed market analysis to assess the viability of converting the Fruitdale School into residential units. • October 2010 – A market analysis is completed by The Genesis Group for a fee of $4,000. The analysis considers for -sale and for -lease residential units. The results of the analysis again indicate that a residential reuse is not financially viable, particularly given the economic and multifamily housing market conditions at that time. The Housing Authority decides again not to pursue acquisition of Fruitdale. • November 2010 – WRHA sends a letter to Jeffco Schools indicating they are not interested in purchasing the building. • February 2011 – The school district prepares the building for demolition. The Mayor, with support from Colorado Preservation Inc. (CPI) staff, approaches Jeffco Schools about the possibility of WRHA purchasing the building to save it from demolition. • April 2011 – After several months of negotiation, the Housing Authority ultimately purchases Fruitdale School for $112,000—the same price which Jeffco Schools had already paid for environmental remediation in preparation for demolition. A portion of the new preschool's playground remains on the land deeded to WRHA. • Fall 2011 – The interior of the school has deteriorated because of a lack of climate control and a leaking roof during the four years of sitting vacant. WRHA decides to install a new roof, and the building is weatherized for a cost of $110,000. • Spring 2012 – Based on an application submitted by CPI, a $15,000 non-matching grant is received from the State Historic Fund (SHF) for completion of a Historic Structure Assessment (HSA). Slaterpaull Architects is hired to prepare the HSA. • December 2012 – The HSA is completed and identifies $2.2 million in deficiencies; these would need to be addressed simply to make the building habitable, without any major interior changes to the building configuration or tenant finish work. • Spring 2013 – WRHA applies for and receives a second SHF grant in the amount of $43,000. This includes a required 25% match of $11,000 from WRHA, and allows for the preparation of construction documents as identified in the HSA. • March 2013 – After applying for historical landmark designation, Fruitdale School is approved to be included on the National Register of Historic Places and the Colorado State Register of Historic Properties. • December 2013 – WRHA retains Butler Burgher Group to complete a valuation and market analysis that explores possible reuse options (condos, apartments, office, retail, industrial, etc.) and quantifies the feasibility of each. The market study assumes that deferred maintenance ($2.2 million) has already been addressed and considers the 5 renovation costs and stabilized values for each type of land use. The market study concludes that no specific land use is considered a "highest and best use," and any potential reuse would likely have a funding gap of $1.5 to $1.75 million dollars. If redevelopment is desired, the study recommends a partnership with the City. Alternatively, it recommends demolition as the most objective, financially feasible option, although this too would be at a loss given the land value is less than the combined costs of demolition and the Authority's investment to date. • March 2014 — WRHA publishes a Request for Interest (RFI) to solicit reuse proposals from the development community. • July 2014 — Three proposals are received in response to the RFI, and the Housing Authority selects a proposal from Mountain Phoenix Charter School for an expansion of their charter school into Fruitdale. A purchase and sale agreement is executed in October. • January 2015 — After several months of due diligence, the charter school terminates the purchase and sale agreement. • February 2015 — The Housing Authority offers another RFI respondent, Hartman Ely Investments (HEI), an opportunity to present their redevelopment proposal. • April 2015 — HEI presents a preliminary reuse proposal to WRHA and is granted an exclusive four-month period to conduct due diligence. • September 22, 2015 — HEI presents an updated $6 million redevelopment proposal to WRHA. The Authority approves a motion directing staff to negotiate a purchase and sale agreement with HEI. • October 5, 2015 — HEI presents the development proposal to City Council at a study session and discussed the need for a $470,000 grant from the City. • November 6, 2015 — Recording of PSA between WRHA and FSP. • November 24, 2015 — WRHA passes a motion authorizing their financial participation in the amount of a $170,000 grant and a $400,000 loan. FINANCIAL IMPACT: Updated Project Pro Forma (refer to p. 10 of the Redevelopment Summary for a pro forma summary) Over the past 3 months, the project pro forma has been substantially expanded in detail and most importantly has been projected out in time over a period of 15 years, as is typical in analyzing a real estate investment project. Project costs have also been further developed with the use of an architect and general contractor. Apartment rents and property operating expenses have been researched and provided by HEI's property manager (PREM). Further work has also occurred in regards to securing additional sources of gap funding sources. • Jefferson County Community Development has provided a preliminary commitment letter for $640,000 in HOME funds over the course of 2015, 2016 and 2017. The 2015 HOME commitment has increased from $200,000 to $420,000, primarily due to this project's ability to implement quickly. 2 • Preliminary commitment letters have been provided to sell the Historic Preservation and Solar Power tax credits to investors. • A solar power subsidy has been awarded by Xcel Energy (in addition to the solar tax credits). • Talks are ongoing with banks that would provide a bank loan for a portion of project costs. • Additional grants will be pursued, but will be undetermined until after a development agreement is proposed to be executed. However, the first of those is a detailed application to the State Historical Fund, which is due on April 1, 2016 and will take substantial time to prepare after the development agreement is executed. Additional HOME funds on top of the $640,000 already committed are also possible after the development agreement is executed. The long term "gap" in the project pro forma continues to be $640,000. Additionally, based on the timing of various aspects of the project pro forma, there is a significant short term need for a bridge loan, which is being asked to be filled by the City and WRHA. The total bridge loan need is approximately $2,300,000 ($1,925,000 of which is requested from the City and would need to be taken from the City's restricted reserves). The developer and project team have proposed that bridge loan could be funded with $400,000 in WRHA reserves and $1,925,000 from the City. All of these amounts would be paid back to the City and WRHA over time, leaving the out of pocket public contribution to the project at $640,000, as follows: • City's loan will be paid back initially in 2017 and 2018 in the amount of approximately $1,925,000 as the developer (FSP) receives $200,000 in HOME funds and approximately $1,725,000 in tax credits sale proceeds. • The terms under which WRHA would be repaid are still being negotiated. However, the goal is to have them repaid no later than year 15, including interest at a reasonable rate beginning in year 7, and preferably, pay back would be much sooner. The rationale for the timing of these repayments is as follows: • City has a need to be re -paid more quickly due to significant costs for the local match portion of the Wadsworth reconstruction project, beginning in 2018/1019. • WRHA during a study session in 2015 came to a general consensus that for the time being, they were not in a position to convert SF homes into owner -occupied affordable housing due the very tight and expensive housing market. As a result, there is no short term identified use for the approximately $645,000 the WRHA currently has in their bank accounts. RECOMMENDATIONS: Public Benefits HEI has provided a general description of the diverse public benefits to be derived through this public/private redevelopment (p. 5 of the Redevelopment Summary). From a HA perspective, these benefits importantly include the provision of affordable housing, which is at the core of the HA's mission. That said, the more general public benefits include: preservation of a significant historic structure and the development of unique market rate housing in an area of the City that 7 would benefit from additional real estate investment. Conclusions HEI remains very committed to the redevelopment of the Fruitdale school property and have continued to expend significant time and money to that end. Their stated desire is to negotiate necessary Development Agreements with the City and WRHA between now and the end of January or early February in order to keep moving forward on this redevelopment effort. HEI needs to begin construction on solar panels in order to have those completed in the fall of 2016 and realize approximately $340,000 in reduced utility costs and utility company REC payments, which are critical components of the pro forma in addition to the solar tax credits. Based on preliminary direction from City Council that will be provided at the study session, staff has tentatively scheduled the February 8 regular business meeting to take action on a more formal commitment to public financial participation on the project. It is important to note that any action taken by City Council to commit to public financial participation in this project is but a first step in a series of steps that would occur over the next 6 months, when a closing on the project is anticipated. A series of milestones would need to be achieved prior to any public money actually being spent on the project. These milestones would include: • Execution of a development agreement defining obligations of the City, the WRHA and the Developer • Preliminary approval by state and federal agencies to validate the eligibility for historic preservation tax credits • Finalization of commitment from tax credit investors • Finalization of a private bank loan • Finalization of commitment of HOME funds • Finalization of construction drawings and approval of a building permit, reducing risk associated which project construction costs Each of these milestones, when achieved, has the result of reducing the risk of the project defaulting on paying its loan from the City. It is also important to note that no public moneys will be spent until FSP closes on the acquisition of the property; and then incremental payments will be made upon actual progress on construction. The final payment will not occur until the project has achieved substantial completion, at which point the building and site will have been transformed into a unique, mixed income, loft style housing project that would be the first of its kind in Wheat Ridge. ATTACHMENTS: HEI Redevelopment Summary Fruitdale Lofts Redevelopment Summary Hartman Ely Investments, Creating Sustainable Communities January 6, 2016 Hartman Elv Investments: • Adaptive re -use and historic building specialists for 35 years • 100% involvement of our business owners with each project • Limited number of hand-crafted projects each year Is Our process: A patient search for the best solution (lots of analysis/test fits) Odd Fellows Hall (before) Odd Fellows Office/Retail (after) Jim Hartman, Project Architect , previous firm Courtyard Hotel (before, as Joslin's Dept Store) Courtyard Marriott Hotel Downtown Denver (after) Jim Hartman. Project Architect & Development Manager, previous firms Fruitdale Lofts, z Hartman Ely Investments LLC Hartman Elv Investments: Lowry Steam Plant (before) Revitalized 1939 historic building Five new neighborhood restaurants Hangar 2, Aerial Photo of Site (before) Steam Plant Lofts (after) HEI, in partnership with Harvard Communities Hangar 2 (after) Gougle earth '- Hanqar 2 Lowry, Aerial Photo of Site (after) HEI, in partnership with Larimer Associates and City Street Investors Fruitdale Lofts, Hartman Ely Investments LLC 3 Hartman Elv Investments: • Similar rental apartment projects in Denver involving affordable units, historic tax credits and State Historic Fund grants (with previous firm): • Bank Lofts, 126 units, completed in 1996, $13,000,000 total cost • Boston Lofts, 158 units, completed in 1998, $24,000,000 total cost • Grand Lowry Lofts, 261 units, completed in 2000, $27,000,000 total cost Bank Lofts (Downtown) Boston Lofts (Downtown) Grand Lowry Lofts (Lowry) • Similar size rental apartment project developed and owned by HEI in Denver, managed for HEI by Pinnacle Real Estate Management: Park Hill Place (East Colfax), 17 units, completed in 2014, $2,000,000 total cost (C Exterior Apartment interior (before) Fruitdale Lofts, Hartman Ely Investments LLC Apartment interior (after) Key Issues, Fruitdale Lofts: • Public Benefits From Redevelopment: J Revitalize vacant National Register historic property with $5,350,000 project. Increase the supply of affordable, family and work force housing with the first historic loft -style residential development in Wheat Ridge. Provide solar power economic benefits to apartments as well as edible landscaping and sustainable education benefits to community. Create a mutually beneficial partnership with Jefferson County School District, providing shared parking to adjacent Preschool and potential future site plan improvements to benefit Preschool. Implement a successful public/private partnership to serve as th development catalyst for 44th Avenue and this area of Wheat Ridge. ummary of Significant Revisions (10-5-15 to 1-11-16) Meat Company too much risk at this site. Redevelopment plan is now 16 apartments for families, low-income individuals and the Wheat Ridge workforce. Extensive financial and market research for current plan with consultants: EPS and Proximity Green (financial) • Pinnacle Real Estate Management and Jefferson County (property management & apartment market) • The Abo Group and Growling Bear Co (design and construction costs) — $420,000 of Jefferson County HOME funds now available instead of $200,000. An additional $220,000 committed in 2017 (total of $640,000 over 2 years instead of $600,000 over 3 years). Additional HOME funds potentially available. — $570,000 of WRHA funds potentially available instead of $170,000 ($170,000 grant and $400,000 bridge loan). Re -confirm January 12th. — Solar power award received from Xcel Energy (approximately $340,000 of revenue and utility bill savings over 20 years). — Tax equity partner and redevelopment lender interest/proposals. — Environmental Phase I report received (no impacts). — Land swap and school deed restriction removal underway. — Total City/WRHA subsidy amount of $640,000 unchanged but bridge loan of approximately $2,325,000 necessary. Loan amount to be confirmed prior to property purchase. Fruitdale Lofts, Hartman Ely Investments LLC Redevelopment Features: 1. Revitalize a key historic landmark and site (including house at SW site corner). 2. Create up to 16 well-designed apartments for families, low-income individuals and the Wheat Ridge workforce. 5. Implement innovative energy and sustainable solutions in all parts of the property (solar power, energy efficiency, daylighting, electric vehicle charging, Fruitdale Orchard and edible landscaping). f E ) l sU-t )fad trrkmw - r�1 ,E)—"[ • rare � a West 44th Avenue Proposed Site Plan Artist's Rendering of Proposed Redevelopment Fruitdale Lofts, 6 Hartman Ely Investments LLC Well-designed single level apartments: txample: Single level residential space at HEI's award-winning Steam Plant Lofts property, Lowry r ~° d� J 1 Garden Level Plan A2 Sce1e 1/16' -1 Apartment Sizes and Rents: • 2 -Bedroom Affordable Apartments (2): 625-700 SF, $700-$955/month • 3 -Bedroom Affordable Apartments (3): 1,000-1,035 SF, $1,100/month • 2 -Bedroom Workforce Apartments (7): 650-845 SF, $1,250-$1,350/month 3 -Bedroom Workforce Apartments (4): 950-1,160 SF, $1,550-$1,600/month Ground -level apartments at Fruitdale Fruitdale Lofts, Hartman Ely Investments LLC Creative, multi-level apartments: Example: Multi-level residential space, at HEI's award-winning Steam Plant Lofts property, Lowry b..11.Mi.M Y ��• &I -Apartment 8/9 Loft Plan a. �a' . � V �y,.r wa .r Ri s....ic ,..►w— �R•. c.. ten) wv q FR017t+Pt.E �dF"A-�G710N �.geKlut wts++r 47 W- • / ����'/,,.d"r Iw'Irtba'1111 K•i•• Second Floor and multi-level, loft -style apartments at Fruitdale Fruitdale Lofts, Hartman Ely Investments LLC R �,M� flbtl M .+RA.aR n�rf •R FIM ♦• n IKti' IYI/R - - Co)moo) .Losi.I.� .r.r.. OR+- 1Y4. D•.Il �• +t N c.r.r �.lw reM� �+ 2V I LOrf3'MSAf Nr a. 1M1Y4.* VP rw • -W...Y (y6umR •r S b..11.Mi.M Y ��• &I -Apartment 8/9 Loft Plan a. �a' . � V �y,.r wa .r Ri s....ic ,..►w— �R•. c.. ten) wv q FR017t+Pt.E �dF"A-�G710N �.geKlut wts++r 47 W- • / ����'/,,.d"r Iw'Irtba'1111 K•i•• Second Floor and multi-level, loft -style apartments at Fruitdale Fruitdale Lofts, Hartman Ely Investments LLC Innovative Energy Solutions: Largest building -Integrated solar power array in the nation on an historic landmark (over 2,100 solar panels) MKYO f I Examples: Solar power and electric vehicle charging at HEI's award-winning Hangar 2 property' 2015 Urban Land Institute's Innovative Prosect of the Year (and other awards) �b �G%RIOT fYimw r i -�'�-- [yLV�TeR a Cti/litli µ,4/y.n. FSW'-f sx ckL� ��tMr,.Me,a.� II�N ON � a7�TlLr Tyr MT �'frs a• w „rt+vno�> �ar10H' pt,�U, Aft' r`.0 MArr f✓M1Er • � E.wi OwTTi�M IAnO {L�t►�� � 1 L�ItM /�-11 - i � � Sl . 4 ) ►MMAID /,� per_ �� /.� �� ` 0►'K M1ylk �w h1�•..T* IN c" L \ �Rt/l't7�14.E t-dt<"•r'1' "s�cYloN JrT � IW� eyl(..DI►•(eG L-li�l�: N6 `.. Ji i►) MN ab yv'FILi'4 MITULf- L"-5Wc11oN 1'E INx W"r --�`1�� i{OfmrodJ IFLY AR��N7Co,Vp w IZ•tt,�6 4 r-----2 - 1t�---f1W �+^'R'IM�rtyr ktw��Et��a It�tt•e K Solar power and daylighting for apartments "rW POP ri «u reg ..e.on.0 N 1 F" I rt ��fJf�S 11s •1 01 �r—��r c.r � A*w..krrra tx=ov Solar power roof plan Fruitdale Lofts, Hartman Ely Investments LLC (C) 6KYLWW-r r fdtA w1a �(aATY�. W )8aT'f IN+vL 1� JL4 KYLt(N{ 4Td1R NS6-re 13t> Wr.- C- 4 FLOWL L—ouK Aer. I'MORI" r�414-`f DMc u 3 5741 R/ YLJ� f 5�c-nOo A-7 Vj6°-1'-0r li 1L, I5 Daylighting at historic stairs Pro Forma Summary: Confidential Commercial and Financial Information -Exempt From Public Disclosure in Accordance with the Colorado Public Records Act Fruitdale Lofts - Hartman Ely Investments Sources and Uses, Income Tax Credit Calculations Gross Building 17,000 sf Net Rentable 13,740 sf Uses Item Qualifying Costs Tax Credits Notes Budget %Total Qualifying Costs Cos GSF Cos NSF Amount $ 10 0.0% $ 0.00 $ 0.00 Site acquisition & closing costs $ 342,500 6.4% $ 20.15 $ 24.93 Design & support professionals $ 407,100 7.6% $ 23.95 $ 29.63 Permits & Fees $ 225 500 4.2% $ 13.26 $ 16.41 Developer expenses & fee $ 117,012 2.2% S 6.88 $ 8.52 Soft cast contingency $ 3,759,732 70.5% $ 221.16 $ 273.63 Hard costs $ 366,973 6.9% $ 21.59 $ 26.71 Hard cost contingency $ 116 676 2.2% $ 6.86 $ 8.49 Financing Costs $ 5,335,503 100.0% $ 313.8S S 388.32 Total Development Budget $ 3,384570 Sources - initial sources used to fund construction & development Debt & Equity Commercial Loan (75% Loan to Stabilized Value) $ 1,648,847 30.9% Equity - Fruitdale School Partners _ $ 302,087 5.7% Total Funding Sources $ 5,335,503 100.0% Income Tax Credits - Historic (HITC), Solar (SITC), and Enterprise Zone (EZEITC) Qualifying Costs Tax Credits Notes Initial Funding Qualifying Costs Item Future amounts Amount %Total Nott" Grants City of Wheat Ridge $ 4,660.402 S 470,000 8.8% State Historic income Tax Credit (cap of $1,000,000 applies) Wheat Ridge Housing Authority $ 220,430 $ 170,000 $ 419,570 3.2% 7.9% future funds benefit operational cashflow HOME Funds - Jefferson County $ 9,999 S - 0.0% benefits operational cashflow Enterprise Zone Equipment Tax Credit - Jefferson County Qualifying Costs - apt. cabinets & appliances and solar system $ 333,303 reduced by SITC amounts above E2FITC value (3%of qualifying costs) State Historical Fund grant $ 2,039,495 $ - 0.0% Temple Buell grant $ - 0.0% Tox Credit Amounts 85% benefit Federal HITC funds may not be available Tax Credit Investor funding - Historic $ 1,642,268 (pending further, detailed review) Tax Credit Investor fundi - Solar 85% o Historic and Solar Tax Credit amounts $ 82.803 $ 1,725,071 HITC and SITC funds benefit project after construction Patent Capital City of Wheat Ridge - patient capital $ 1,925,000 36.1% Wheat Ridge Housing Authority - patient capital $ 400,000 7.5% Subtotal Subsidies & Patient Capitol $ 3,384570 Debt & Equity Commercial Loan (75% Loan to Stabilized Value) $ 1,648,847 30.9% Equity - Fruitdale School Partners _ $ 302,087 5.7% Total Funding Sources $ 5,335,503 100.0% Income Tax Credits - Historic (HITC), Solar (SITC), and Enterprise Zone (EZEITC) Qualifying Costs Tax Credits Notes Federal Solar Income Tax Credit Qualifying Costs $ 324,718 SITC value (30% of qualifying costs) $ 97,415 Federal Historic Income Tax Credit Qualifying Costs $ 4,660.402 HITC value (20% of qualifying costs) $ 932,080 State Historic income Tax Credit (cap of $1,000,000 applies) Qualifying Costs $ 4,660,402 HITC value (30% of qualifying costs with $2M cap) S 600,000 Qualifying Costs $ 2,660,402 HITC value (20% of remaining qualifying costs with $2M cap) $ 400.E Subtotal Federal Solar & Historic and State Historic Income Tax Credits $ 2,029,496 State Enterprise Zone Equipment Income Tax Credit via Jefferson County Qualifying Costs - apt. cabinets & appliances and solar system $ 333,303 reduced by SITC amounts above E2FITC value (3%of qualifying costs) Total Federal and State Income Tax Credit Benefits $ 2,039,495 Fruitdale Lofts, Hartman Ely Investments LLC Schedule: Fruitdale Lofts, Hartman Ely Investments LLC 11 rM N rr�erxl aarew,m N a wIJ Ir N4u Ywrr 0 t fl I S J I 1 M++. •4R'�VM.eerxse"e1 r� ley r,. vaa-re rr aaWi6 1 xa{P xx/xr�a�rwlararr♦e? 1 w�.s..r.....rJ...�+r.• aer w.e vs,e r.. rmN r � rnr err e..J,J x.,rber e�a.y v , er r,. ran rr aran{ > ■an rewerr.rx ne�.+4Jxr �� QwrrarrxrxV r.e/e{el { r.#n Nm..vww {aw .J`r eau,/ Tr��,41{. 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J.a o,v,e w.eavr ,ffi•I.b a ' i Iiu Pe. wM.. bi errnJ.Yern r{eY MM aaYN rr eaer Z ayr eJrx{r��er n .r a c.r»rs.. w{wr. r»want r»oxen u a , rrrrwer r x>.....r.,ecw.x... � rrr rrrr.r.w...nr wexrr r. rx.e aoenr rc eanx w.axm.e w a moxa � J«^reed n.rrrr. {rrl.r. ♦ xxreew rr wa`ww.. � xer.xr.wr nr ue eerrepwr a.wrx Fruitdale Lofts, Hartman Ely Investments LLC 11 Next Steps: 1. City approves $470,000 subsidy, economic development bridge loan of approximately $1,925,000 and overall public/private partnership details as described by the Development Agreement. Wheat Ridge Housing Authority (WRHA) re -confirms its $170,000 subsidy and economic development loan of approximately $400,000. 2. Submit historic tax credit applications in early February. 3. Select tax equity partner(s) and redevelopment lender. 4. Execute City/WRHA-HEI Development Agreements and begin public outreach program in early February. 5. Finalize historic tax credit preliminary approval with State/Federal agencies, refine City/WRHA bridge loan amounts and execute tax equity Partnership Agreements in Spring 2016. 6. Begin detailed design in Spring 2016. 7. Confirm City/WRHA final bridge loan amounts in late Summer 2016, prior to HEI's property purchase and any expenditure of City/WRHA funds. 8. Complete project in mid 2017 (completion of solar power system in late 2016). L-_..[. :4.......J IA/DLJA Iry ninrity in )nl7/?nlR frnm IPffrn HOME funds and tax credit