HomeMy WebLinkAboutCode Consultants Intl On-Call Building Inspex Svcs Agreement 7-12-2010~ ~ ~ ::~~~of D;.,..l.,.., _y, .,. .,. ... ....._at.~_~e
RFP-10.08
ON-CALL BUILDING INSPECTION SERVICE AGREEMENT
THIS AGREEMENT made this /d fA. day of JULY 2010, by and between the City of Wheat Ridge,
Colorado, hereinafter referred to as the "City" or *Owner" and BUILDING CODE SERVICES
INTERNATIONAL, 3190 S. WADSWORTH BLVD., STE 220, LAKEWOOD, CO 80227, hereinafter
referred to as the "Consultant".
WITNESSETH. that the City of Wheat Ridge and the Consultant agree as follows:
ARTICLE 1 -SERVICES
The Consultant shall serve as the City's Consultant and provide at a minimum all of the professional
services required per RFP-1 Q-08 ON-CALL BUILDING INSPECTION, and more fully described In the
Request For Proposal (Exhibit I) and the Consultant response to the RFP (Exhibit II) attached hereto and
incorpora1ed herein by reference
ARTICLE 2-TERM
The work to be performed under this Agreement shall commence promptly after receipt of a fully
executed copy of this Agreement to the extent that the Consultant has been authorized to proceed by the
City.
THE TERM FOR THIS AGREEMENT IS THROUGH JULY 2011, WITH THE OPTION TO RENEW FOR
THREE (3) ADDITIONAL ONE-YEAR PERIODS, at the sole discretion of the City.
At the end of each year, if the City deems the Consultant's performance Is acceptable and the pricing
remains the same the agreement may cont.inue with automatic renewals. The agreement may be
automatically renewed if:
• The City fails to contact your firm prior to the end of the current term regarding the desire to
renew.
• All pricing remains the sane.
• The scope of work or specifications are not changed or modified.
If at the end of each year the City desires to rebid or the Consultant's performance is not acceptable the
City and Consultant may elect to continue the agreement on a month to month basis until the rebid
process is complete.
ARTICLE 3-PAYMENT AND FEE SCHEDULE
It Is understood and agreed by and between the parties hereto, that the City shall pay the Consultant for
services provided and the Consultant shall accept payment according to Exhibit II, as full paymentfor
such services.
Pricing shall remain firm for the renewal periods.
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A. Invoices by Task
Invoices will be submitted by the Consultant monthly for services performed and expenses
incurred pursuant to this Agreement during the prior month. The payment wlll be expedited by
the Building Department. processing a VISA transaction within 2 business days of the city
approval. Should VISA payments not be acceptable by the City, the alternative method of
payment Is by the Treasurer's Office through proper accounting procedures. Payment will be
made to the Consultant within thirty (30) days of the receipt of the approved invoices for services
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rendered.
B. Funding
There is in effect witttin the City of Wheat Ridge, Colorado, a provision of ttte City's Code of Laws
which limits ttte amount for Which the City shall be liable to the amount expressly appropriated by
ttte City Council, either ttl rough budgeted appropriation, or contract or bid award. The Consultant
is specifically advised of the provisions of this portion of the Code of Laws of ttte City of Wheat
Ridge, Which was enacted pursuant to Ordinance 787, Series of 1989, and expressly
incorporated herein. This contract is specifically subject to the provisions of said Ordinance and
adopted Code Section.
ARTICLE 4 -INDEPENDENT CONSULTANT
In performing ttte work under tttls Agreement, the Consultant acts as an independent Consultant and Is
solely responsible for necessary and adequate worker's compensation insurance, person Injury and
property damage insurance, as well as errors and omissions insurance. The Consultant, as an
independent Consultant, is obligated to pay federal and state income tax on monies earned. The
personnel employed by ttte Consultant are not and shall not become employees, agents or servants of
the City because of the performance of any work by this agreement. The Consultant warrants that It has
not employed or retained any company or person, other than a bonafide employee working solely for it, to
solicit or secure tttls Agreement, and tttat it has not paid or agreed to pay any company or person, ottter
than bona fide employees working solely for the Consultant, any commission, percentage, brokerage fee,
gifts, or any other consideration, contingent upon or resulting from the CNVard or making of this
Agreement For breach or violation of this warranty, the City will have the right to annul this Agreement
without liability, or in its disetetion to deduct from the Agreement price or consideration, or ottterwise
recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
ARTICLE 5-INSUBANCE
In accordance with Article 4 above, the Consultant shall furnish a certificate of insurance upon notification
of award and prior to performance. Work shall not commence under this Agreement until the Consultant
has submitted to the City and received approval thereof, a certificate of Insurance showing compliance
with the following minimum types and coverages of insurance.
Type of Insurance
Standard Workers' Compensation &
Employers' Liability Including
Occupations Disease Coverage
Comprehensive General Liability
Insurance
Comprehensive Automobile
Professional Liability {errors and omissions)
Minimum Limits of liability
Statutory in conformance
with the compensation
laws of the State of Colorado
$250,000 each person;
$1 ,000,000 each oCOJrrence
$250,000 each person;
$1,000,000 each occurrence
All policies and/or Certificates of Insurance shall include the City of Wheat Ridge as an additional named
insured.
Nothing herein shall be deemed or construed as a waiver of any of the protections to, which the Agencies
may be entitled pursuant to the Colorado Governmental Immunity Act, sections 24-1Q-101 , C.R.S., as
amended.
ARTICLE 8 -INDEMNIFICATION
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The Consultant agrees to indemnify and to hold the City and its agents harmless for, from and against
any and all claims. suits, expenses, damages or other liabilities, including reasonable attorney fees and
court costs arising out of damage or injury to persons, entities, or property causes or sustained by any
person or persons as a result of the negligent performance or failure of the Consultant to provide services
pursuant to the tenns of this Agreement
ARTICLE 7-CHANGE ORDERS OR EXTENSIONS
The City may, from time to time, require changes in the scope of services of the Consultant to be
performed herein. Such changes, including any increase or decrease In the amount of the Consultant's
compensation, must be mutually agreed upon in writing by the City and the Consultant The Consultant
shall be compensated for all authorized changes in services, pursuant to the Request for Proposal, or if
no provision exists, pursuant to the tenns of the Change Order.
ARTICLE 8-EQUAL EMPLOYMENT OPPORTUNITY
The Consultant shall not discriminate against any employee or applicant for employment because of age,
race, color, religion, sex, or national origin. The Consultant shall adhere to acceptable affirmative action
guidelines in selecting employees and shall ensure that employees are treated equally during
employment. without regard to their age, race, color, religion, sex, or national origin. Such action shall
Include, but not be limited to the following· employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or tennlnation, rates of pay or other forms of compensation, and selection
for training, including apprenticeship., The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices provided by the local public agency setting forth the
provisions of this nondiscrimination clause.
The Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered
by this Agreement so that such provisions will be binding upon each sub-consultant, provided that the
foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw
materials.
ARTICLE 9 -CHARTER. LAWS AND ORDINANCES
The Consultant at all times during the perfonnance of this Agreement. agrees to strictly adhere to all
applicable Federal, State and Local laws, rules, regulations, and ordinances that affect or govern the work
as contemplated under this Agreement
ARTIQ.E 10-LAW ANP VENUE
The laws of the State of Colorado shall govern as to the Interpretation, validity, and effect of this
Agreement The parties agree that venue and jurisdiction for disputes regarding perfonnance of this
contract is with the District Court of Jefferson County, Colorado.
ARTICLE 11-TERMINATION
The Consultant acknowledges that his failure to accomplish the work as described shall be considered a
material breach of the contract and entitle the City to consequential damages resulting from failures, acts,
or omissions Including but not limited to re-procurement costs, insufficient or improper work.
The City and the Consultant agree that this Agreement may be canceled for cause, by either party with a
fifteen (15) day prior written notice. The cost of completing the portion of the work which remains
unperfonned at the time of such tennlnation shall be deducted from the contract price before payment is
made.
The City may terminate the Agreement for its convenience upon thirty (30) days written notice. In the
event of such tennlnation, the consultant will be paid for all woi'X and expenses incurred up until the time
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of such termination.
All work accomplished by the Consultant prior to the date of such termination, shall be recorded and
tangible work documents shall be transferred to and become the sole property of the City, prior to
payment for serviceS rendered.
ARTICLE 12 -NOTICES
For the City: JOHN SCHUMACHER, 7500 W 29th AVENUE. WHEAT RIDGE, CO 80033
Phone: 303-235-2853 Fax: 303-235-2857
For the Conauttant: PHILIP GODDARD, 3190 S. WADS\NORTH BLVD., STE 220, LAKEWOOD, CO
80227
Phone: 303-973-7766 ext. 101 Fax: 303-380-0060
ARTICLE 13-ASSIGNMENT AND SUB-cONSUL TANIS
The duties and obligations of the Consultant arising hereunder cannot be assigned, delegated, nor
subcontracted except with the express written consent of the City. The sub-consultants perrritted by the
City shall be subject to the requirements of this Agreement, and the Consultant is responsible for all
subcontracting arrangements and the delivery of services as set forth in this Agreement The Consultant
shall be responsible for the performance of any sub-consultant.
ARTICLE 14-SEVERABILITY
To the extent that the Agreement may be executed and performance of the obligations of the parties may
be accomplished within the Intent of the Agreement, the terms of this Agreement are severable, and
should any term or provision hereof be declared Invalid or become inoperative for any reason, such
invalidity or failure shall not affect the validity of any other term or provision hereof. The waiver of any
breach of a term hereof shall not be construed as a waiver of any other term, or the same term upon
subsequent breach.
ARTICLE 15-INTEGRATION OF UNDERSTANDINGS
This Agreement Is Intended as the complete integration of all understandings between the parties. No
prior or contemporaneous addition, deletion, or other amendment hereto shall have any force and effect
whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or
other amendment hereto shall have any force or effect unless embodied in writing and signed by an
authorized representative of the City and the Consultant
ARTICLE 18-PROHIBITION ON EMPLOYING OR CONTRACTING WITH ILLEGAL ALIENS
A. The Consultant hereby certifies that at the time of executing this Agreement it does not
knowingly employ or contract with an Illegal allen who will perform work under this Agreement
and that It will participate in either the E-Verify Program or Department Program as those terms
are defined in C.R.S. §§ 8-17.5-101(3.7) and (3.3), respectively, (the "Programs•) in order to
confirm the employment eligibility of all employees who are newly hired for employment to
perform work under this Agreement.
B. The Consultant shall not knowingly employ or contract with an illegal alien to perform the work
under this Agreement or enter into a contract with a sub-consultant that fails to certify to the
Consultant that the sub-consultant shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement
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C. The Consultant has confirmed the employment eligibility of all employees who are newly hired
for employment to perform work under the Agreement through participation In either the E-Verify
Program or the Department Program.
D. The Consultant is prohibited from using the Programs procedures to undertake pre-employment
screening of job applicants while this Agreement is being performed.
E. If the Consultant obtains actual knowledge that a sub-consultant performing the wor1< under this
Agreement knowingly employs or contracts with an illegal alien, the Consultant shall be required
to: (a) notify the sub-consultant and the City within three {3) days that the Consultant has actual
knowledge that the sub-consultant is knowingly employing or contracting with an illegal alien;
and {b) termmate the subcontract with the sub-consultant if within three (3) days of receiving the
notice, required pursuant to C.R.S. § 8-17.5-102(2)(111){A), the sub-consultant does not stop
employing or contracting with the illegal alien; except that the Consultant shall not terminate the
contract with the sub-consultant if during such three (3) days the sub-consultant provides
information to establish that the sub-consultant has not knowingly employed or contracted with
an illegal alien.
F. The Consultant shall comply with any reasonable request by the Colorado Department of Labor
and Employment (the "Departmenr) made In the course of an investigation that the Department
is undertaking pursuant to the authority established in C.R.S. § 8-17.5-102(5).
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ARDCLE 17-AUTHORIZATION
Each party represents and warrants that it has the power and ability to enter Into this Agreement, to grant
the rights granted herein and to perform the duties and obligations described herein.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement In two (2} copies, each of
which shall be deemed an original on the day and year first wr1tten above.
AUEST:
MICHAEL SNOW, CITY CLERK
DATE
(Seal)
ATTEST TO CONSULTANT:
OWNER
CITY OF WHEAT RIDGE
7500 W 29111 AVENUE
WHEAT RIDGE, CO 80033
303-2 900
JERR
CONSULTANT
BUILDING CODE SERVICES INTERNATIONAL
3190 S. WADSWORTH BLVD., STE 220
LAKEWOOD, CO 80227
TITLE 7
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~ i ~ ... ... _ ., City of •
JP'WlieatRi_dge
REQUEST FOR PROPOSALS
RFP-10-08
PROPOSAL DUE DATE: MONDAY, JUNE 07,2010 BY 4:00PM OUR CLOCK
ON-CALL BUILDING INSPECTION SERVICES
SEALED PROPO$ALS MUST BE MAILED OR DELIVERED TO:
City of \Mleat Ridge Municipal Building
Attention: Linda Trimble, CPPO, CPPB
7500 W 29111 Avenue. Purchasing & Contrac1ing Division
\Mleat Ridge, CO 80033
303--235-2811
IMPORTANT: PLEASE READ ENTIRE DOCUMENT
Per the attached specifications, terms and conditions.
FEIN/SSN (Required)---:::-:---:-:~~:----------------Federel 1.0. Number
COMPANY __________________________________ __
ADDRESS __________________________________ _
CITY/STATE/ZIP ____________________________ _
PHONE----------------FAX. ______________________________________ _
AUTHOR~SIGNATURE·---~~-~~~~~-----------Thls Is required. Must be In Ink
TYPED/PRINTED NAME. ________________________ _
TITLE-------------EMAIL _______________________________ _
ACKNOWLEDGE EACH ADDENDUM NUMBER INITIAL YOU REVIEVVED ALL----
Proposer Is responsible for foUowlng up on all addendurns
DO YOU ACCEPT VISA? -------IT IS THE PREFERRED PAYMENT METHOD.
DO NOT CONTACT THE REQUESTlNG DEPARTMENT OR MEMBERS OF THE EVALUATlON COMMTTEE.
Signature acknowledges that Proposer: has read the bid documents thoroughly before submitting a proposal, will
fulfill the obligations In accordance to the scope of worf( or specifications, terms, and conditions, and is submitting
without collusion with any other Individual or firm. Only one (1) proposal will be accepted from any person, firm Of
corporatron. Flrms must submit proposal with an authorized signature.
POINT OF CONTACT; Linda Trimble, Purchasing Agent, ltrimble@cl.wheatridge.co.us or tax 303-234-5924.
MUST SUBMIT THIS SIGNATURE PAGE WITH YOUR PROPOSAL
I. INTRODUCTION
A. Genel'll
RFP-10-08
PROPOSAL REQUIREMENTS/SELECTION CRITERIA
BUILDING INSPECTION SERVICES
The City of Wheat Ridge (CO'NR) Municipal Building is located In the northwest area of Denver metropolitan, 7500
W 2911 Avenue, Wheat Ridge, CO 80033. The City's area consists of about nine square m~es of roBing land
adjacent to the interstate 70 transportat.ion corridor between Denver and the Rocky Mountains. The topography Is
somewhat unique, with a natural ridge traversing the City. The City Is a suburban community of appro»matety
33,000 residents. The City Is a home-rule municipality with an eight member council, city manager and mayor form
of gOYemment.
B. Background
Over the past three years the total valuation of permitted work has averaged $35,986,640.00 per year; the collected
plan review for the past (3) years has averaged $139,890.88 and permit fees for the past (3) years has averaged
$443,540.34 per year; an average of 1517 permits issued.
In comparing the 2006 mid-year numbers to the past (3) years mid-year average, total valuation Is up
approximately 24%; collected plan review and permit fees are up approximately 15°,(,, permits are down
approximately 5%.
In 2005 approximately 4081 inspections \Nere performed. Per the 2006 mid y88f totals, we are currently running
approximately 54% behind of last year's numbers. Since 1998 we have averaged 18 inspections per day, for 2006
at mid-year we are averaging 12 inspections per day.
This position is as-needed. Some days the contract Inspector may do 25 Inspections and other days there maybe
No inspections. Currently we have a combo building inspector that does most of the Inspections. This position is
needed when we are short staffed and need someone to fill in for a day or need some additional help at the
hospital. There will be many days that we will not use the contract inspector. In most instances you will be notified
the same day when your service is needed.
Currently the Building Official manages the budget to spread out the contract inspections through out the year.
This contract is not a replacement d our current staff.
This position will mostly do commercial/hospital inspections with an as-needed approach to residential inspections.
Inspections are taxed to the successful contractor. Contractor will complete and bring into our office.
Building Constn£tion Valuation Data Fee Chart, see attached 8chlblt 1.
C. Objecttve
The City seeks to contract with a primary and a secondary firm to provide building inspection services and back-up
personnel. as needed. The primary contractor shall receive the wor1<. The secondary shall receive work if the
primary contractor wOO<Joad is too heavy or the performance of the primary is not satisfactory. Term shall be for
one (1) year with the option to renew for 3 on~year renewals.
II. SCOPE OF SERVICE$
The actual services to be performed will be determined by the City to Include but not limited to the following areas:
Inspections
• Perfonnance of building, electrical. mechanical, plumbing, and residential code inspections.
• Inspections shall be performed no later than the wori<day following the inspection request.
• All correction notfces issued for observed violations shall be in writing.
• All completed inspection reports shall be returned to Building Division staff no later than the following worl<day.
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To simplify the review process and to obtain the maximum degree of comparability, the proposal must follow
the outiW!e desCribed below and, at a minimum, contain the required infonnation. Respondents are encouraged
to include additional relevant Information.
1.) Qualifications and Experience (40%)
• An overview of your company's history. Include information on firm size, m..mber of employees,
years in business, location of wori<ing office and asstxance of your financial stabRity
• Ust a minimt.m of three (3) current or within the past three (3) years references. Include contact
name, firm or agency, phone number or email and a summary of similar services provided.
• Resumes of each inspector who will perform these services: include qualifications and experience.
E.ch Inspector must be ICC certified in 3 out of the 4 foUowlng tlsclpllnes:
Commercial Electric, Structural, Pll.ITlbing, Mechanical
Each Inspector must demonstrate a minimum of 3 years ICC certified experience In each of the
disciplines. The expectation is for the inspector to perform several disciplines at any given site.
• Describe Individual experiences with the City or other government agencies
• Provide any unique strengths or experiences
2.) Current Workload and Approach (20%)
• Provide Information on your current wori<foad. Summarize your term contracts and new clients.
• Explain how these services will be accomplished
• Detail your approach and timellnes for completing the jobs.
• Identify any foreseeable problems In the Implementation of the program
• Detail any recycle, sustainable or greening efforts by your firm
• Detail a list of what portion of the work, If any. will be subcontracted.
3.) Fee Schedule (40%)
• Provide a statement of fees, Including inspector rates or per inspedion rate, travel, reimbursable
expenses and any other related costs. Rates are negotiable.
IV. SELECTION PRQCESS
The salection process may involve two stages: 1) written submittals will be evaluated and scored and 2) oral
interviews with the highest-ranking firm(s), If requested.
1. Screening PaneUShort Ust: Submittals will be evaluated in accordance with the evaluaion criteria above. The
paneJ will review and score the proposals. Firms ranked the highest may be Invited to an oral Interview.
2. Oral lliervje.vs: It Is anticipated that oral interviews will be condl.ded the week of June 21 , 2010. Firms will be
notified In writing of the short list. Short listed firms will receive interview instructions. The interview panel will,
In particular, be Interested in knowing more about previous expenenoes, project ap~oach and In meeting the
Individuals who will act as the primary contacts with City staff.
3. Final Selection: The City wiD attempt to negotiate a contract with the highest overall ranked firm.
The City reserves the right to base its evaluation on a "Should Cosr analysis to reflect the real costs to the City
arising out of or incidental to the award. Proposing firms should therefore avoid unbalanced pricing and other cost
presentation tactics that attempt to understate, conceal or distort real costs or otherwise take advantage of a mere
formula-oriented, non-judgmental type of cost or price analysis. The City shall look to substance more than format
and shall perform Its cost and price evaluation on the basis of probable real costs.
IV. SELECTION PROCESS
The selection committee may make a selection based on the proposals received or may choose to "short list"
prospective firms.
The selection process may involve two s1ages: 1) written submittals wll be evaluated and scored and 2) oral
interviews With the hlghest-ran)(lng firms, If requested.
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by one of the members or by an authorized representative. Proposals by corporations shall be signed with
the name of the corporation followed by the slgnat\lre and designatiOn of the President, Secretary, or other
person authorized to bind it in the matter and shall have the corporate seal affiXed thereto.
7. AN!! COLLUSION CLAUSE
No officer or empiC1fee of the Clty of Wheat Ridge, and no other public official, or employee, who may
exercise any function or responsibilities in the review or approval of this undertaking shall have any
personal or financial Interest, direct or Indirect, In any contract or negotiation process thereof. The above
compliance request will be part of all City of Wheat Ridge contracts for this Service.
8. INSURANCE
The successful Proposer shall, dut1ng the tarm of this Agreement and until completion thereof, provide and
maintain the following types and minimum Insurance coverages as follo.vs:
Type of Insurance
Standard Workers' Compensation &
Employers' UabDity Including
Occupations Disease Coverage
Comprehensive General Liability
Insurance
Comprehensive Automobile
Errors and Omissions
Minimum Limits of LlabHity
Statutory in conformance
with the compensation
laws of the State of Colorado
$260,000 each person;
$1 ,ooo,ooo each occurrence
$250,000 each person;
$1 ,000,000 each occurrence
The successful Proposer shall affect the insurance policies In a company or companies and In a form
satisfactory to the o.vner. Before commencing any performance under this Agreement, successful
Proposer shall deliver, to the City. Certificates of Insurance issued by the insurance company, andlor Its
duly authorized agents pertaining to the aforementioned Insurance, and certifying that the policies
stipulated above are In full force and effect.
All policies and/or Certificates of Insurance shall Include each Individual entity as an additional naned
Insured, except for Workers Compensation and Auto.
Nothing herein shall be deemed or construed as a waiver of any of the protections to which the Agencies
may be entitled pursuant to the Colorado Governmental Immunity Ad., sections 24-10.101, C.R.S .• as
amended.
Wotters' Compensation Insurance -The contractor shall provide workers' compensation Insurance
coverage for all persons employed to perform the wofi( to be done under the contract and assure that all
workers will receive the compensation for compensable injuries. A cow of the workers compensation
policy is required to be submitted to the City as part of this Proposal.
Protessjonal Llibi!ity Insurance -Evidence of Professional Liability Insurance wlll be required upon award
of the project.
9. LAWS AND REGULATIONS
All applicable State of Colorado and Federal laws, City and County ordinances, ficenses and regulations
shall apply to the award throughout and herein incorporated here by reference.
10. SUBCONTRACTING
No portion of this Proposal may be subcontracted without the prior written approval by the City.
11. §ALES PRQH!BITED I CONFUCT OF INTEREST
No of'flcer, employee, or member of City Council, shall have a financial interest in the sale to the City of any
real or personal property, equipment, material, supplies or services where such officer or employee
exercises directly or indirectly any decision-making au1hority concerning such sale or any supervisory
authority over the services to be rendered. Soliciting or accepting any gift, gratuity favor, entertairvnent,
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request parts of their proposals to remain confidential and shall Indicate In the proposal and on the
appropriate proprietary or financial pages. All information induded in any Proposal that Is of a proprietary
nature must be~ marked as such. The City shall be held harmless from any claims arising from the
release of proprietary information not dearly designated as such by the proposing firm.
8. COMPEllT!YENESS ANQ INTEGRITY
The Purchasing Office maintains control of Its internal and third party communications during the
procurement process to prevent biased evaluations and compromises of confidential Information and to
preserve the competitiveness and integrity of such procurement efforts. Proposers should not disdose
their pricing to any employees of the City other than the contact representative. Attempts by proposers to
establish lnfomlal communication channels regarding this procurement will be viewed negatively and sh~
result in rejection of the offending firm's offer.
9. PROPOSAL FORMAT
All responses to this Request For Proposal shall use the respondent's format except for those pages. which
have blanks to be filled In by the respondent or those pages marked for return with proposal. A proposal
can be rejected by the City, If the firm falls to completely fill in all blanks for evaluation of the proposal or
tans to answer all questions. Proposal should be submitted initially on the most favorable terms. All
proposals shall be prepared In a comprehensive manner as to content; however no necessity exists for
expensive binders or promotional material. All costs, including travel and expenses incurred In the
preparation of this proposal shall be borne solely by the Proposal.
1 0. PROPOSAL REJECDON ANPIOR PARDAL ACCEPTANCE: The City reserves the right to:
• rejed any and all proposals
• accept other than the lowest price
• waive minor defects or technicalities, formalities and informalities
• accept in whole or in part such proposal where it Is deemed advisable
• make an award on the basis of the apparent greatest benefit to the City
• alter the scope of work reasonably and RFP documents until a contract Is executed.
11 . GOVERNING LAW:
The laws of the State of Colorado shall govem any contract executed between the successful contractor
and the City. Further, the place of performance and transaction of business shall be deemed to be in the
County of Jefferson, S1ate of Colorado. In the event of litigation, the exclusive venue and place d
Jurisdiction shall be the State of Colorado, and more specifically, Jefferson County, Colorado.
12. I AXES AND LICENSES BY THE AWARDED CONJBACTOR
Contractor shall promptly pay, when they are due, all taxes. excises, license fees, and permit fees of
whatever nature applicable to work which it performs under this agreement and shall take out and keep
current all required munldpal, county, state or federal Jfcenses required to perform this work. Contractor
shall furnish the City upon request, duplicate receipts or other satisfactory evidence showing or certifying to
the proper payment of all required licenses and taxes. Contractor shall promptly pay, when due, all bills,
debts and obligations It incurs performing work under this agreement and to allow no lien, mortgage,
judgment. or execution to be filed against land, facilities, or improvements owned by the City.
13. PROMP! PAYMENT PISCQUNJS:
In determining the most responsive priced proposal(s), the City will consider all acceptable proposals on a
basis of the net price to be paid after deduction of the discount specified In the respective proposals.
Prompt payment discounts allowing less than 10 days for the discount to apply shall not be considered as a
cost factor In the evaluation of proposals. In connection with any prompt payment discount offered, time
will be com~ed from date of receipt of a correct invoice to indude the receipt and acceptance of
performance.
14. OWNERSHIP OF CONTRACT PRODUCTS:
All products produced from the awarded contract shall be the sole property of the City.
15. FUNDING
There is in effect within the City of W'leat Ridge. Colorado, Section 2-4 of the City's COde of Laws which
limits the amount for which the City shall be liable to the amount expressly appropriated by the City
Council, either through budgeted appropriation, or contract or bid award. The Contractor Is specifically
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......... ~ .· . EXHIBIT 2
Section 3 -Fee Schedule
SCSI Inspection Fees
Code/Category Single-family Multi-family per
unit
Combination
$30 for 1st+
$10 x each additional
category (per trip)
Minimum charge
$100 minimum fee per day will be charged. Example: If inspection
requests generate less than $100 in SCSI fees, a minimum fee Will
charged to make up the difference of SCSI fees and $100.00.
BCSI I n.spectlon Fees -Alternate
Wheat Ridge Current SCSI Inspection Fee Fee Category
Residential 50% of Penn it Fee
~
Commercial 60% of permit fee
Other Reviews ( misc. or separate 75% of permit fee
building, plumbing, mechanical,
electrical, permits)
Note: The above fee table, SCSI Inspection is based on the current Wheat Ridge fee
schedule. If changes to Wheat Ridge permit fees are made, our fees will be
renegotiated.
Inspection fees are billed at the end of the month inspections are perfonned.
Tenns. Net 30
Building Code Services lntematlonal Response to Wheat Rldge RFP·1Q-08
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