HomeMy WebLinkAbout03/28/2005
6:30 p.m. Pre-Meeting
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CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
March 28, 2005
7:00 p.m.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES OF March 14, 2005
PROCLAMATIONS AND CEREMONIES
National Kite Week, April 18 through April 23, 2005
CITIZENS' RIGHT TO SPEAK
1
Citizens, who wish, may speak on any matter not on the Agenda for a maximum of
3 Minutes and sign the Public Comment Roster.
-
2 Citizens who wish to speak on Agenda Items, please sign the GENERAL
AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is
called to be heard
APPROVAL OF AGENDA
Item 1.
Consent Agenda:
A. RESOLUTION 05-2005 A RESOLUTION AMENDING THE FISCAL
YEAR 2005 GENERAL FUND BUDGET TO REFLECT THE APPROVAL
OF A SUPPLEMENTAL BUDGET APPROPRIATION OF $1,000 FOR
THE PURCHASE OF WHEAT RIDGE RECREATION CENTER PUNCH
CARDS FOR THE WHEAT RIDGE FIRE DEPARTMENT
B RESOLUTION 16-2005 A RESOLUTION AWARDING RFP-05-14
2005 RIGHT-OF-WAY MAINTENANCE PROJECT AND IN
CONNECTION THEREWITH, APPROVING THE EXPENDITURE OF
FUNDS FOR THE PROJECT, ALONG WITH AMENDING THE
FISCAL YEAR 2005 GENERAL FUND BUDGET TO REFLECT THE
APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION
C City Contributions to Outside Agencies
CITY COUNCIL AGENDA. March 28, 2005
Page -2-
D RESOLUTION 15-2005 A RESOLUTION APPROVING A
CONTRACT WITH THE COLORADO DEPARTMENT OF
TRANSPORTATION, AND IN CONNECTION THEREWITH, APPROVING
THE EXPENDITURE OF FUNDS FOR PROJECT NO 0703-294, ALONG
WITH AMENDING THE FISCAL YEAR 2005 CAPITOL INVESTMENT
PROGRAM (CIP) BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
Item 2.
Item 3.
COUNCIL BILL 03-2005 AN ORDINANCE PROVIDING FOR THE
APPROVAL OF AN AMENDED OUTLINE DEVELOPMENT PLAN FOR
PROPERTY ZONED PLANNED COMMERCIAL DEVELOPMENT
LOCATED AT 3230 YOUNGFIELD SERVICE ROAD, 3270 YOUNGFIELD
SERVICE ROAD, 3291 YOUNGFIELD SERVICE ROAD, 13001 WEST
32ND AVENUE AND 13501 WEST 32ND AVENUE
(CASE NO WZ-04-06f70 WBC, LLC)
COUNCIL BILL 25-2004 AN ORDINANCE ESTABLISHING A
STORMWATER MANAGEMENT UTILITY, SETTING SERVICE
CHARGES RELATED THERETO, AND PROVIDING FOR THE
MANAGEMENT THEREOF, INCLUDING USE OF REVENUES,
ADMINISTRATION OF PROGRAMS, APPEALS, AND ENFORCEMENT
(TO BE CONTINUED)
-
ORDINANCES ON FIRST READING
Item 4.
COUNCIL BILL 04-2005 AN ORDINANCE PROHIBITING SALES AND
SOLICITATIONS IN CERTAIN PLACES, AND PROHIBITING
AGGRESSIVE SOLICITATION
DECISIONS, RESOLUTIONS, AND MOTIONS
CITY MANAGER'S MATTERS
CITY ATTORNEY'S MATTERS
ELECTED OFFICIALS' MATTERS
ADJOURNMENT
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CITY OF WHEAT RIDGE, COLORADO
March 14, 2005
Mayor Cerveny called the Regular City Council Meeting to order at 7 00 P m Councilmembers
present: Karen Adams, Karen Berry, Jerry DiTullio, Dean Gokey, Lena Rotola, Wanda Sang,
Larry Schulz, and Mike Stites Also present: City Clerk, Pamela Anderson, City Manager,
Randy Young, City Attorney, Gerald Dahl, Director of Community Development, Alan White,
Director of Public Works, Tim Paranto, staff; and interested citizens
APPROVAL OF MINUTES OF February 28, 2005
Motion by Mr DiTullio for the approval of the Minutes of February 28, 2005, seconded by Mrs
Sang, carried 8-0
PROCLAMATIONS AND CEREMONIES
Mayor Cerveny administered the Oath of Office to newly appointed Board and Commission
members
A brief recess was taken to sign the Oaths of Office
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APPROVAL OF AGENDA
Motion by Mr Gokey to amend the agenda to remove Item 5 Acceptance of a Deed
Conveying Right of Way; seconded by Schulz and Rotola, carried 8-0
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
Item 1.
PUBLIC HEARING A REQUEST FOR APPROVAL OF A FOUR LOT
SUBDIVISION FOR PROPERTY ZONED R-1A LOCATED AT 11900
WEST 38TH AVENUE
(Case No MS-04-12/Prospect Gardens)
Mayor Cerveny opened the public hearing
Item 1 was introduced by Mrs Adams
Travis Crane. Community Development Planner, was sworn in and presented the staff
report. Mr Crane entered the zoning ordinance, subdivision regulations, case file and
packet materials, and digital presentation into the record He stated that all the
notification and posting requirements have been met and therefore there is jurisdiction
to hear the case
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CITY COUNCIL MINUTES March 14, 2005
Page -2-
Daniel Schneider, Manager of Prospect Gardens Development Group, was sworn in
and testified as the applicant. He asked that a sidewalk be installed for the convenience
of the neighborhood
Doug Jenks, 11885 West 38th Avenue, was sworn in by the Mayor He testified that he
has no problem with Mr Schneider's project, but he is here representing the north
lateral of the Lee Stewart-Eskins irrigation ditch that runs through this property He
feels this needs to be shown on the plat and the easement agreement he delivered to
Mr Schneider on January 27 should be recorded with the plat.
Mr Dahl explained that ditch locations are not a required element to be shown on the
plat pursuant to our regulations
Councilmembers asked questions of staff and the applicant.
Mayor closed the public hearing
Motion by Mrs Adams to approve Case No MS-04-12 for the following reasons
1 All requirements of the Subdivision Regulations have been met.
2 All required utility easements are being provided
3 All created lots will meet or exceed minimum lot size standards in the R-1A zone
district.
4 Adequate infrastructure will be constructed with the development to serve the
proposed use
--
With the following condition
1 The required fee in lieu of parkland dedication shall be paid at the time of
Issuance of the first building permit;
seconded by Mrs Rotola
Motion by Mr DiTullio to amend to add Condition #2 The applicant shall construct a
detached sidewalk of the required width along the frontage of all four lots if determined
to be feasible by City staff The cost of all other public improvements shall be escrowed,
seconded by Mr Gokey; carried 8-0
Motion by Mr Stites to amend that the Lee Stewart-Eskins ditch and the Rocky
Mountain ditch be shown on the final plat as a physical feature in existence but not to
establish title or ownership, seconded by Mr DiTullio, carried 8-0
Original Motion as amended carried 8-0
CITY COUNCIL MINUTES March 14,2005
Page -3-
Item 2.
PUBLIC HEARING A REQUEST FOR APPROVAL OF A FINAL
DEVELOPMENT PLAN FOR PROPERTIES ZONED PHD LOCATED AT
8301 AND 8321 WEST 32ND AVENUE
(Case No WZ-04-12/Exempla)
Mayor Cerveny opened the public hearing
Item 2 was introduced by Mrs Adams
Travis Crane, Community Development Planner, was sworn in and presented the staff
report. Mr Crane entered the zoning o~dinance, case file and packet materials, and
digital presentation into the record He stated that all the notification and posting
requirements have been met and therefore there is jurisdiction to hear the case
Councilmembers asked questions of staff and the applicant.
Mayor Cerveny closed the public hearing
Motion by Mrs Adams to approve Case No WZ-04-12 for the following reasons
1 The Final Development Plan complies with the development standards
established by the Outline Development Plan
2 The Final Development Plan meets the technical requirements as established in
Article III for Final Development Plan
-
With the following condition
1 An administrative amendment to the Exempla Lutheran Final Development Plan
Including parking, drainage, and access must be submitted pnor to issuance of a
building permit for the hospice facility;
seconded by Mr Stites, carried 8-0
DECISIONS, RESOLUTIONS, AND MOTIONS
Item 3.
RATIFICATION OF MAYORAL APPOINTMENTS
Motion by Mr DiTullio to ratify the mayoral appointment of Cheryl Brungardt to the
HOUSing Authority; term to expire March, 2008, seconded by Mr Schulz; carried 8-0
Motion by Mrs Rotola to ratify the mayoral appointment of Ralph Mancinelli to the
Urban Renewal Authority; term to expire November, 2005, seconded by Mrs Sang,
carried 8-0
... ~
CITY COUNCIL MINUTES March 14, 2005
Page -4-
Item 4.
APPOINTMENT OF CITY DIRECTORS FOR 38TH AVENUE BUSINESS
DISTRICT
Motion by Mr Stites to appoint the following persons as City Directors of the 38th
Avenue Business District Board of Directors Lena Rotola, Wanda Sang, and Jerry
DiTullio, seconded by Mr DiTullio, carried 7-1 with Mr Gokey voting no
ELECTED OFFICIALS' MATTERS
Mayor Cerveny reminded the public of the Open House on April 4, 2005 from 3 00 P m
to 7 00 P m at the Recreation Center regarding Stormwater and the Clean Water Act.
There will also be information about the Neighborhood Revitalization Strategy and our
new Police Chief, Dan Brennan, will be there to meet citizens and answer questions
The City is looking for volunteers to host the Neighborhood Revitalization Strategy
meetings. If you are interested, please call your Councilmember or the City.
Meeting adjourned at 8 14 P m
--
APPROVED BY CITY COUNCIL ON MARCH 28, 2005 BY A VOTE OF to
Lena Rotola, Council President
The preceding Minutes were prepared according to ~47 of Robert's Rules of Order, i e
they contain a record of what was done at the meeting, not what was said by the
members Tape recordings and video recordings of the meetings are available for
listening or viewing in the City Clerk's Office. as well as copies of Ordinances and
Resolutions.
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CITY OF WHEAT RIDGE, COLORADO
March 28, 2005
s.~
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Mayor Cerveny called the Regular C~ Council MeeJmg to order a} 7 00 P m youncllmem~
present: Kar~ AdamS, Kare~errf, Jerry DiT~lIi6:" Dean Gokef," Lena Rotol~, Wanda Sang,
Larry Schuli' and Mike Stites Also present: City Clerk, Pamel.a Anderson, City Manage~,
Randy Young, City Attorney, Gerald Dahl, Director of Community Development, Alan White,
Director of Public Works, Tim Paranto, staff; and interested citizens
APPROVAL OF MINUTES OF March 14. 2005
Motion by Mr DiTullio for the approval of the Minutes of March 14,2005, seconded bY~
carried ~""-O.
PROCLAMATIONS AND CEREMONIES
Mayor Cerveny read the Proclamation for National Kite Week, April 18 through April 23, 2005
c.mzeN6 KIGHT TO SPEAK
.
~oY t\o T~ ~ S~ewe.4-
APPROVAL OF AGENDA
Item 1.
Consent Agenda:
A. RESOLUTION 05-2005 A RESOLUTION AMENDING THE FISCAL
YEAR 2005 GENERAL FUND BUDGET TO REFLECT THE APPROVAL
OF A SUPPLEMENTAL BUDGET APPROPRIATION OF $1,000 FOR
THE PURCHASE OF WHEAT RIDGE RECREATION CENTER PUNCH
CARDS FOR THE WHEAT RIDGE FIRE DEPARTMENT
B RESOLUTION 16-2005 A RESOLUTION AWARDING RFP-05-14
2005 RIGHT-OF-WAY MAINTENANCE PROJECT AND IN
CONNECTION THEREWITH, APPROVING THE EXPENDITURE OF
FUNDS FOR THE PROJECT, ALONG WITH AMENDING THE
FISCAL YEAR 2005 GENERAL FUND BUDGET TO REFLECT THE
APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION
C City Contributions to Outside Agencies
'TkM- 1'N& ~
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Statement for the Record ~
"The City of Wheat Ridge has received numerous complaints from
residents about an intrusive telephone survey, also being referred to
as a push poll, regarding the proposed Cabela's store off of 1-70
and SH 58.
"Some residents have complained to the City of being repeatedly
called to finish the push poll while others say the survey questions
are biased and provide misleading or false information. Others
have called the City because they say the screeners told them the
poll was sponsored by Wheat Ridge, which it was not.
"The proposed Cabela's development is of great interest to the
citizens of Wheat Ridge and the push poll is contributing to the
rumors, tensions and misinformation surrounding this proposed
project. This is counterproductive to the open, public process the
City of Wheat Ridge is facilitating.
"City Council - on behalf of the citizens of Wheat Ridge and in the
spirit of openness and fairness - calls upon the firm conducting the
push poll, Research Data Design of Portland, to immediately do the
following:
1. Publicly disclose who is paying for the poll;
2. Publicly release the polling instrument/questions, the
sample size and scope, and the actual number of people
who participated in the survey; and,
3. Release the full results of the poll - including cross-tabs -
to the public.
"Due to the apparently k 1_: 11m} misleading information in the push
poll, SUG-R-uS c1aillls that--the City of \I'.'hont nidge i5 providiRg
sblbsidie8 to the project's developors, City Council intends to pursue
this matter until the survey's sponsor or sponsors are identified."
CITY COUNCIL MINUTES March 28, 2005
Page -2-
D RESOLUTION 15-2005 A RESOLUTION APPROVING A
CONTRACT WITH THE COLORADO DEPARTMENT OF
TRANSPORTATION, AND IN CONNECTION THEREWITH,
APPROVING THE EXPENDITURE OF FUNDS FOR PROJECT NO
0703-294, ALONG WITH AMENDING THE FISCAL YEAR 2005
CAPITOL INVESTMENT PROGRAM (CIP) BUDGET TO REFLECT
THE APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIATION
Consent Agenda was introduced and read by !-'tl'<;,. '?o~
Motion by
by
to approve the Consent Agenda as printed, seconded
carried
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
Item 2.
COUNCIL BILL 03-2005 AN ORDINANCE PROVIDING FOR THE
APPROVAL OF AN AMENDED OUTLINE DEVELOPMENT PLAN FOR
PROPERTY ZONED PLANNED COMMERCIAL DEVELOPMENT
LOCATED AT 3230 YOUNGFIELD SERVICE ROAD, 3270 YOUNGFIELD
SERVICE ROAD, 3291 YOUNGFIELD SERVICE ROAD, 13001 WEST
32ND AVENUE AND 13501 WEST 32ND AVENUE
(CASE NO WZ-04-06/70 WBC, LLC)
-
Council Bill 03-2005 was introduced on second reading by Mr Stites
Motion by Mr Stites
fIv~ vJl~ I ~w-+1Q ~ '11'~~
Item 3.
COUNCIL BILL 25-2004 AN ORDINANCE ESTABLISHING A
STORMWATER MANAGEMENT UTILITY, SETTING SERVICE
CHARGES RELATED THERETO, AND PROVIDING FOR THE
MANAGEMENT THEREOF, INCLUDING USE OF REVENUES,
ADMINISTRATION OF PROGRAMS, APPEALS, AND ENFORCEMENT
(TO BE CONTINUED)
Council Bill 25-2004 was introduced by Mrs Sang on second reading
CITY COUNCIL MINUTES March 28, 2005
Page -3-
Motion by Mrs Sang to continue the public hearing for Council Sill 25-2004 to
seconded by
carried
ORDINANCES ON FIRST READING
Item 4.
COUNCIL BILL 04-2005 AN ORDINANCE PROHIBITING SALES AND
SOLICITATIONS IN CERTAIN PLACES, AND PROHIBITING
AGGRESSIVE SOLICITATION
Council Bill 04-2005 was introduced on first reading by
Motion by to approve Council Bill 04-2005 on first reading, order it
published, public hearing set for Monday, April 11 , 2005 at 700 P m in City Council
Chambers, and that it take effect 15 days after final publication, seconded by
carried
CITY MANAGER'S MATTERS
CITY ATTORNEY'S MATTERS
-
ELECTED OFFICIALS' MATTERS
Meeting adjourned at q:5~ pm
Pamela Y Anderson, City Clerk
APPROVED BY CITY COUNCIL ON APRIL 11, 2005 BY A VOTE OF to
Lena Rotola, Council President
The preceding Minutes were prepared according to S47 of Robert's Rules of Order, i e
they contain a record of what was done at the meeting, not what was said by the
members Tape recordings and video recordings of the meetings are available for
listening or viewing in the City Clerk's Office, as well as copies of Ordinances and
Resolutions.
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PROCLAMA TION
A DIRECTIVE FOR ALL CITIZENS YOUNG AND OLD TO HEAR;
CHERlSH; TO COMPLY:
When in the course of human events a discrepancy appears, this Council rIses qUIckly to
bridge the gap We have noted that the expression "Go Fly a Kite" has sunk II1to the morass of
shame. There upon we pen these words of healing:
WHEREAS, children, blue skies, and kites go hand-in-hand, and
WHEREAS, Colorado skies sparkle WIth beauty as kites soar on high; and
WHEREAS, all citizens are young at heart; and
NOW, THEREFORE, the Mayor and City Council for the City of Wheat Ridge,
Colorado do solemnly decree the week of April 18, through April 23, 2005, be designated as
National Kite Week and the last Sunday of April to be known in perpetuity as:
NATIONAL KITE DAY
-
IN WITNESS WHEREOF, I do hereby set my hand and Seal ofthe City of
Wheat Ridge this 28th day of March, 2005.
ITEM NO' J I A I
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE
March 28, 2005
TITLE:
RESOLUTION 05-2005: A RESOLUTION AMENDING THE
FISCAL YEAR 2005 GENERAL FUND BUDGET TO REFLECT
THE APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIATION OF $1,000 FOR THE PURCHASE OF WHEAT
RIDGE RECREATION CENTER PUNCH CARDS FOR THE
WHEAT RIDGE FIRE DEP ARMENT
o PUBLIC HEARING
o BIDS/MOTIONS
[gJ RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:_)
o ORDINANCES FOR 2ND READING
Quasi-Judicial.
o
Yes
[gJ
No
ci~~d
-
EXECUTIVE SUMMARY:
ThiS item was added to the January 24, 2005 City Council agenda at the request of two City Council
members per Council Rules of Order and Procedure. On January 24, 2005, the Item was continued for
further discussion by City Council. The Item was discussed by City Council at their March 21, 2005
Study Session and the budget transfer amount was decreased from $2,000 to $1,000 A budget
amendment is reqUIred to transfer $1,000 from the General Fund unreserved fund balance to
Legislative Services account 01-102-700-780 "Outside Agency ContributIOns" for the purpose of
purchasmg Wheat Ridge Recreation Center punch cards for use by the Wheat Ridge Fire Department.
COMMISSIONIBOARD RECOMMENDATION:
None
ST A TEMENT OF THE ISSUES:
During 2004, the City Manager's Office purchased punch cards for the Wheat Ridge Fire Department
to use at the Wheat Ridge RecreatIOn Center Due to budgetary constraints, the City Manager's Office
IS not able to continue subsidizing this Recreation benefit for the Wheat Ridge Fire Department.
Pnor to 2004 and currently, the agreement in place for usage of the RecreatIOn Center by the Wheat
Ridge Fire Department is that for every 10 punch cards purchased, the Fire Department receives one
punch card free. The punch cards are sold to the Fire Department at the Resident Rate, so regardless
of where the user resides the individual receives the resident rate. The Wheat Ridge Fire Department
IS currently the only orgamzation or business that the Recreation Center has thiS special "get one free
for every ten purchased" type of agreement.
ALTERNATIVES CONSIDERED:
To not approve the budget amendment for the purchase of punch cards for the Wheat Ridge Fire
Department.
FINANCIAL IMP ACT:
Transfer of$1 ,000 from the General Fund unreserved fund balance into account number 0 I-I 02-700-
780, Legislative Services OutSide Agency Contributions.
RECOMMENDED MOTION:
"I move to Approve Resolution 05-2005 Amending the Fiscal Year 2005 Budget to Reflect the
Approval of a Supplemental Budget Appropriation of $1,000 for the Purchase of Wheat Ridge
Recreation Center Punch Cards for the Wheat Ridge Fire Department."
--
or,
"} move to table indefinitely Resolution 05-2005 Amending the Fiscal Year 2005 Budget to Reflect
the Approval of a Supplemental Budget Appropriation of $1,000 for the Purchase of Wheat Ridge
Recreation Center Punch Cards for the Wheat Ridge Fire Department for the followmg reason(s)
"
Report Prepared by
Reviewed by:
Debbie Meixner
Randy Young, City Manager
Attachments:
1. Resolution 05-2005
050328 CAF Fire Dep.rtncnt Punch Cards
RESOLUTION NO. 05
Series of 2005
TITLE:
RESOLUTION AMENDING THE FISCAL YEAR 2005
GENERAL FUND BUDGET TO REFLECT THE
APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIATION OF $1,000 FOR THE PURCHASE OF
WHEAT RIDGE RECREATION CENTER PUNCH CARDS
FOR THE WHEAT RIDGE FIRE DEPARTMENT
WHEREAS, additional funds in the amount of $1 ,000 are necessary to cover the
cost of Wheat Ridge Recreation Center punch cards for the Wheat Ridge Fire
Department;
WHEREAS, funds must be designated before a Budget Transfer for LegIslative
ServIces, Outside Agency Contributions can be initiated,
WHEREAS, the General Fund unreserved fund balance has sufficient funds to
transfer to account 01-102-700-780 for Wheat RIdge Recreation Center punch cards for
the Wheat RIdge Fire Department;
-
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado, as follows:
A. The City of Wheat Ridge fiscal year 2005 General Fund Budget be
amended accordingly, specifically transferrIng $1,000 from General Fund
unreserved fund balance into account #01-102-700-780.
DONE AND RESOLVED THIS _ day of January, 2005.
Gretchen Cerveny, Mayor
ATTEST:
Pamela Y. Anderson, City Clerk
ITEMNO: J, ~I
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE.
March 28, 2005
TITLE:
RESOLUTION 16-2005 - A RESOLUTION AWARDING RFP-05-14
2005 RIGHT-OF-WAY MAINTENANCE PROJECT AND IN
CONNECTION THEREWITH, APPROVING THE EXPENDITURE
OF FUNDS FOR THE PROJECT, ALONG WITH AMENDING
THE FISCAL YEAR 2005 GENERAL FUND BUDGET TO
REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET
APPRORIA TION
o PUBLIC HEARING
o BIDS/MOTIONS
~ RESOLUTIONS
o ORDINANCES FOR 1 ST READING (Date: _)
o ORDINANCES FOR 2ND READING
Quasi-Judicial.
o
Yes
~
No
City~~a
Director Parks and Recreation
-
EXECUTIVE SUMMARY:
The 2005 Right-Of- Way Mamtenance Project will provide weed control, trash removal and weed and
grass mowing servIces for various locations in the City of Wheat Ridge on right-of-way sections and
SIdewalks. On March 15,2005 one proposal was received by American Civil Constructors, LIttleton,
Colorado They met all of the initial bid requirements. Eight firms were m attendance at the pre-bid
conference. Purchasing has contacted the firms to mquire on the no bids. Frequency of maintenance
and chemical spraying were concerns. Purchasing recommends negotiating with American Civil
Constructors on frequency for a more defined cost control.
COMMISSIONIBOARD RECOMMENDA nON:
NIA
STATEMENT OF THE ISSUES:
Bids for the 2005 Right-Of-Way Maintenance Project, RFP-05-14, were opened on March 15,2005 at
4:00 p.m. One bid was received from American Civil Constructors of Littleton, Colorado that has met
the bid and qualification requirements. Based upon the contractor's demonstrated capabilities and
experience, staff recommends award to American Civil Constructors in the amount of$35,000 The
scope of work included in thIS amount is one cycle per month for (7) months, April through October.
Duties included in each cycle are debris and trash removal and mowing and weed control for both
right-of-way and sidewalk maintenance. Staff also recommends an amount of $15,000 for change
orders for the followmg:
I) Services needed outside the (7) month cycle
2) Services at locations added outside the base bid
3) ServIces needed at the base bid locations above and beyond the one cycle/month base bid
AddItional services costs are charged by at a flat fee or time and materials basis depending on the
service needed.
AL TERNA TIVES CONSIDERED:
No award and 2005 Right-Of-Way Maintenance will not be accomplished.
FINANCIAL IMP ACT:
Total financial impact for this program will not exceed $50,000.
RECOMMENDED MOTION:
"I move to approve ResolutIon 16-2005, a Resolution Awardmg RFP-05-14 2005 Right-Of-Way
Maintenance Project and in Connection Therewith, Approving the Expenditure of Funds for the
ProJect, Along with Amending the Fiscal Year 2005 General Fund Budget to Reflect the Approval of a
Supplemental Budget Appropriation." i...... ~~ a.-~+ o{' ISO/OOO (2..9..1
-
or,
"I move to table indefimtely Resolution 16-2005, a ResolutIOn Awarding RFP-05-14 2005 Right-Of-
Way Maintenance Project and in ConnectIon Therewith, Approvmg the Expenditure of Funds for the
Project, Along with Amendmg the Fiscal Year 2005 General Fund Budget to Reflect the Approval of a
Supplemental Budget AppropriatIOn for the following reason(s)
"
InitIated by'
Report Prepared by'
ReVIewed by'
Rick Murray, Parks, Forestry and Open Space Manager
Joyce Manwaring, Director of Parks and Recreation
Linda Trimble, Purchasing Agent
Patrick Goff, Deputy CIty Manager
Attachments:
I. Project Location Map
2. Price Proposal ~ 2005 Right-of-Way Maintenance
3. Resolution 16-2005
City of Wheat Ridge
In this space there is a large scale map that could not be scanned at
the this time. Please see the Wheat ridge Clerks office if you would
like to see the map.
MAR-18-2005 12 24
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ATTACHMENT 2
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 16
Series of 2005
TITLE.
A RESOLUTION AWARDING RFP-05-14 2005 RIGHT-OF-WAY
MAINTENANCE PROJECT AND IN CONNECTION THEREWITH,
APPROVING THE EXPENDITURE OF FUNDS FOR THE
PROJECT, ALONG WITH AMENDING THE FISCAL YEAR 2005
GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPRORIATION
WHEREAS, the City Council wishes to award RFP-05-14, 2005 Right-Of-Way
Maintenance Project to provide weed control, trash removal and weed and grass
mowing services for various locations in the City of Wheat Ridge on right-of-way
sections and sidewalks, and
WHEREAS, American Civil Constructors, Littleton, Colorado met all initial bid
requirements and based upon demonstrated capabilities and experience, staff
recommends award to American Civil Constructors, and,
-
WHEREAS, staff recommends contract award in the amount of $35,000 with an
additional $15,000 approved for change orders for a not to exceed amount of $50,000
NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that:
Section 1. Award RFP-05-14, 2005 Riqht-Of-Wav Maintenance Proiect.
Award of RFP-05-14, 2005 Right-Of-Way Maintenance Project to American Civil
Constructors of Littleton, Colorado, in the amount of $35,000 and that additional funds
in the amount of $15,000 be encumbered for change orders for services on an as
needed basis is hereby approved.
Section 2.Budqet Amended
The following amendments to the 2005 General Fund budget are hereby
approved
(a) A supplemental budget appropriation from General Fund undesignated
reserves in the amount of $50,000 to account #01-603-700-704
---
ATTACHMENT 3
Section 3. Expenditure Approved.
The expenditure of not to exceed $50,000 is hereby approved from General Fund
account #01-603-700-774, for the 2005 Right-at-Way Maintenance Project.
This Resolution shall be effective immediately upon adoption
DONE AND RESOLVED this
day of
,2005
Gretchen Cerveny, Mayor
ATTEST
Pamela Anderson, City Clerk
-
---
RESO 001
2
ITEM NO' ~,
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE.
March 28, 2005
TITLE:
CITY CONTRIBUTIONS TO OUTSIDE AGENCIES
D PUBLIC HEARING
~ BIDSIMOTIONS
D RESOLUTIONS
D ORDINANCES FOR 1ST READING (Date:)
D ORDINANCES FOR 2ND READING
Quasi-Judicial:
D
Yes
~
No
C~~r~
EXECUTIVE SUMMARY:
The City Council annually budgets a set amount for contributions to non-profit organizations serving
the city's residents. This year's allocation was In the amount of$10,000. The city has received the
following requests for assistance.
-
~ Arapahoe House - $1,000. Request for funding to provide support for the Arapahoe House
detoxification programs. During 2002, 12 Wheat Ridge residents entered the detoxification
program and a total of 17 Wheat Ridge residents were served at various programs throughout
the agency
~ Familv Tree - $10,000. Funds are requested for continued operation of the Family Tree
Housing and Family Services Crisis Hotline. Trained staff respond to individuals and family
members in crisis, who contact their office by telephone or in person for assistance.
Individuals and families who are homeless or near homelessness are assisted with obtaimng
baSIC needs (such as food, bus tokens, diapers, clothing) and are given targeted, appropriate
resources to help them find shelter and/or hOUSing - transitIOnal or permanent. The Cnsis
Hotline IS often the first pOint of contact for families needing help.
~ RadIO Reading Service of the Rockies (RRSR), Inc. - $2,300. Request to proVide services to
blind, visually impaired and pnnt handicapped Wheat Ridge residents. Services include partial
underwriting for Wheat Ridge news programming, embossing/distribution of Braille RRSR
program schedules, printingldistribution of large print RRSR program schedules,
recording/distribution of audiocassette RRSR program schedules, purchase of pre-tuned radios
for listeners In private homes or assisted living facilities. Radio Reading Service also provides
the city With radio services for Channel 8.
>- Seniors' Resource Center - $13,000. Request is to benefit transportation servIces for older
and/or disabled adults who reside in the city. Seniors' Resource Center will provide five hours
of transportatIOn servIce on Monday afternoons, except holidays, to older adults and
Individuals with disabilitIes who live in Wheat Ridge. Specialized door-to-door transportatIOn
services will be provided to medical appointments, congregate meal sites, adult daycare
centers, and grocery shOPPIng.
>- Stride - $5,000. Stride helps each family develop a self-sufficIency plan, and then helps the
famIly find the resources needed to complete the plan. Each plan is unique, and so the actual
services are also umque, but common elements include GED or high school completion, job
training, and post-employment coaching. Substance abuse counseling, mental health services,
parentIng training, and budgeting assistance are available for families who need it. Stride
helps famIlIes wIth emergency financial needs, through its Emergency Loan Fund, and helps
parents find appropriate chlldcare, after school programs, and educational enrIchment for their
children. Case managers work with the famIly through all stages of the plan, especially during
the crItical transitions from school to work and from one job to the next, until the family is
independent of all major sources of public assistance.
>- Volunteers of America Colorado Branch - Nutrition Programs for the Elderly - $5,250
Request for funding to help proVIde home-delivered meals and community-based congregate
nutrItIOn services to more than 300 elderly Wheat Ridge residents. Volunteers of America's
Meals on Wheels Program provides nutritious, home-delivered meals to low-income,
homebound elderly In Jefferson County who are unable to grocery shop or prepare meals for
themselves due to physical limitations, disability, lack of transportation and/or poverty These
are individuals who are least likely to have access to other assistance. The Seniors' Nutrition
Program provides comprehenSIve nutrition services at 27 dimng centers throughout the region,
offering nutrItIOUS noon meals in congregate setting to indiVIduals 60 years of age and older
This community-based nutrition program serves highly vulnerable seniors at increased risk of
malnutrition and isolation. 317 elderly reSIdents of Wheat Ridge benefited from Volunteers of
America nutritIOn services in 2003. 2,156 meals were delivered to homebound elderly through
the Meals on Wheels Program. 6,087 meals were provided to seniors who attended the Wheat
Ridge Dining Center.
COMMISSIONIBOARD RECOMMENDATION:
None.
STATEMENT OF THE ISSUES:
In 2004, and previous years, a portion of Community Development Block Grant (CDBG) jurisdIction
allocatIOns were awarded to outside agencies. In 2004, CDBG funds were awarded to Family Tree
and Seniors' Resource Center In December of 2004, CIty Council decided to utilize its CDBG
jurisdictIon allocation solely for existing construction improvement programs and no CDBG funds
were awarded to outside agencies.
AL TERNA TIVES CONSIDERED:
There are numerous combmatlOns of allocations that could be made by Council. All six organizatIons
applymg for outside agency contributions provide beneficIal and needed services to Wheat RIdge
residents. Funding requests for the six organizations totaled $36,550 Staffs recommendation would
be to dIstribute a percentage of the $10,000 in outside agency contributions to each agency m
recogmtlOn of the services they provIde to the Wheat Ridge community The suggested dIstribution of
dollars is as follows'
. Arapahoe House
. Family Tree
. Radio Readmg Service of the Rockies, Inc.
. Seniors' Resource Center
. StrIde
. Volunteers of AmerIca Colorado Branch
Nutrition Programs for the Elderly $1,800 00
In 2004, outside agency contributions were distributed to Jefferson Center for Mental Health, who
made no applicatlOn m 2005, and Arapahoe House. No 2004 outside agency contributions were
allocated to Family Tree or Seniors' Resource Center as they received CDBG jUrIsdiction allocation.
Volunteers of America has received funding in the past; however, in 2004 no funding request was
received and no fundmg was awarded. In 2004, no funding request was receIved from Stride. In the
past, funding has been given to Radio Readmg Service of the RockIes.
$1,000.00
$1,80000
$1,80000
$1,80000
$1,80000
FINANCIAL IMP ACT:
Impact to the city is $10,000 as budgeted in account 01-113-700-780.
-
RECOMMENDED MOTION:
"I move to approve the allocatIOn of $1,000 to Arapahoe House, $1,800 to FamIly Tree, $1,800 to
Radio Reading Service of the Rockies, $1,800 to Seniors' Resource Center, $1,800 to Stride and
$1,800 to Volunteers of America Colorado Branch, as part of the City Council's 2005 outside agency
contributions."
or,
"1 move to approve the allocation of
agency contributions."
as part ofthe City Council's 2005 outside
Report Prepared by: Debbie Meixner
Attachments:
1 Letter of Request from Arapahoe House
2. CDBG ApplIcation from Family Tree
3. Letter of Request from Radio Reading ServIce of the Rockies, Inc
4 CDBG ApplIcation from Semors' Resource Center, Inc.
5 CDBG Application from Stride
6. CDBG ApplIcatlOn from Volunteers of America Colorado Branch
050328 CAF City ContributIOns
ARAPAHOE
-
HOUSE
( m pre b C /I S i 11 C .<1 I ( () I, () I, V r 1/ g fl fI d II e hI/I' 1 () r Ii I H e 1/ I t b S e r I' i ( C S
8801 Llpan Street. Thornton, CO R02(,O . Main: 303.657.3700 . Fax. 303.(,';7 3727 · www.arapahoehouse.org
July 19,2004
Mr. Randy Young
City Manager
City of Wheat Ridge
7500 West 29th Avenue
Wheat Ridge, Colorado 80033
Dear Mr Young:
This letter IS a formal and serious request to the City of Wheat Ridge to support Arapahoe
House, Inc. for the fiscal year of 2004-2005 by contributing $1,000 to our detoxification
programs.
-
City of Wheat Ridge funding would directly support our DetDx West facility located in Wheat
Ridge. Detox West is the primary drop site for City of Wheat Ridge pohce officers dehvenng
intoxicated individuals. Dunng calendar year 2003. Wheat Ridge police officers dropped 584
mtoxicated individuals at our three detoxification facilities. In 2003.511 City of Wheat Ridge
resIdents were served at various treatment programs throughout our agency. 408 ofthose
residents (79.8%) were admitted to one of our three detoxification programs. City of Wheat
Ridge reSIdents benefit from the entire range of services offered at Arapahoe House, whether the
program is located in Jefferson, Adams, Arapahoe or Broomfield Counties, on a slIding fee basis.
The average cost per client admission to our detOXIfication programs is $231, unless medical
Issues reqUIre the client to stay several days for stabihzatIon. As many detoxificatIon chents are
indigent, the average amount collected from those llldividuals is less than $55. In order to
augment collection fees so we may continue to reliably provide services to residents and law
enforcement officers, Arapahoe House depends on financial support from the City of Wheat
Ridge, as well as many metropolitan Denver municIpalities. In summation, during calendar year
2003, Wheat Ridf!e police officers delivered a total of 584 intoxicated individuals to our
detoxification facilities (142 City of Wheat Ridge residents, and 442 non-residents), indicating
$134,904 in sen'ices to your police department. This is especially significant as grant fundmg
by the City of Wheat Ridge during the same penod was $500.
Arapahoe House provides sites which are convenient and accessible for police officers who need
to delIver intoxicated individuals, quickly return to their duties, and prepare themselves to
efficiently respond to other critical calls. In fact, detoxification facilities are among the most
cost-effective services supported by municipalities. Furthermore, Wheat Ridge reSidents benefit
l',licbfld 11' Kirby, Jr Pb.D., CEO
Bi l~RD ()f DmFCT( lRS. Christine C. Powers, Prc + .. ,Vorma Anderson. Christine A1gueilo . Peg Enrwll . [.illda.7 DalIlc!. 1,l'1lJl 111il!er Doy/e
ATTACHMENT 1
T} n~....,
/. t....u.!
Randy Young, City Manager
City of Wheat Ridge
Page 2
from increased public safety as a result of removing intoxicated persons from the streets and
hIghways and providing these clients with necessary and appropriate treatment. The focus of our
detoxification programs IS to facilitate a safe wIthdrawal from alcohol andlor drugs and to
engage clients ill treatment services offered at Arapahoe House. Specifically, detoxification staff
monitor the chents' physical symptoms as they withdraw from drugs or alcohol. Next, upon safe
withdrawal, individuals are assessed by counselors for referral into further treatment. Our
detoxification facilities are, for many intoxicated indIviduals, the only viable alternative to Jail
and are a cost-effective, humane resource for the Wheat Ridge Police Department to bring
intoxicated persons for expeditious admission. Enclosed is a flow chart, Client Flow at
Aravahoe House Detoxification Prov-ams, whIch dehneates the therapeutic progression of a
client through one ofthe three detoxification programs within our agency.
Additionally included is one copy of our Program Summary which is intended to provide a
comprehensive overview of Arapahoe House's complete continuum of services. With a 28-year
history of serving the metropolitan Denver community, Arapahoe House offers an array of case
management, residential, day and intensive outpatient, school-based, gender-specific, vocationall
employment, housing, and detoxification services for adults, adolescents, and families with
substance abuse and dependence issues, as well as co-occurring mental health concerns.
The budget cuts that many cities and counties have recently experienced have impacted our
anticipated allocations. Historically, the City of Wheat Ridge has not funded our detoxification
programs; however, we are in need of your support to ensure that we can continue to provide
treatment services to City of Wheat Ridge residents at the same level as we are fiscally able to
now. Arapahoe House respectfully requests that you consider helping to fund the essential
community resource of social model detoxification programs.
We would be pleased to provide a presentation to your CIty councilor police department about
the accessible, affordable, and effective services offered by Arapahoe House. Please contact us
for further information on a presentation or to schedule a tour of any of our thirteen metropolitan
locations.
On behalf of the Arapahoe House board of directors and staff, please accept our appreciation for
the City of Wheat Ridge's conSIderation of the current request. Please contact Pamela Everett
dIrectly [303 412.3640] in the event you have questions regarding this request.
Sincerely,
~ /7:~'-
Michael W. Kir J., Ph.D
Chief Executive 0 lcer
---)
~-C~
Pamela L. Everett
Business Development Manager
MWK/ljl
cc. Barbara Delgadillo, Assistant to the CIty Manager
Jefferson County Community Development
2005 Program Year (June 1, 2005 through l\Ia~. 31, 2006)
Municipality Proposal for CDBG I HOME Funding
PLEASE PRO\'lDE 1 ORIGI:\AL A:\D 16 COPIES
Name of Municipality Familv Tree. Inc !
I
Address: 3805 Marshall Street. Wheat Ridge. CO 80033 !
ConL1ct Person: Brooke Davidson. Managing Director. Familv Tree HouSing and Famih S\CS
Phone. 303-467-2604. ex!. 729 I
Fax. 303-422-4928
, Email BDavldsonla,thefanulvuee org I
Indicate what grant you are applYIng for:
Amount of Funds Requested: $IO.OOO~
X CDBG JUTlsdlCtlOnal Allocation
CDBG General Allocation
HOME (requires 25~n non-federal match)
For CDBG -Which National Ob'ecti\'l~ s will be addressed:
Benefit 10\\ - and moderate-Income ersons
Pre\.ent or eliminate slums or bll\:!ht
, :\1eet l:r\:!enl commUnI need
1\0
\
'X
-
t Odtf \\ hirh \onliolidatrd ria" OhitClh t dot' \ our IJrOitft fir" (Plt3\t ,,('Irel ont)
IIOl.SI'(; 'EEOS
o
o
Incrra\t and prrsrnr homro" ntrship for 10\\ and modtralt incomt ptoplt
\\. .II Jefferson County reSidents be gl\Cn preference for housm{1
Ineru.. and prt..nt Iht suppl~ or anordablt rtnlal unils lhrou~h aequisillon. rthabililation. and n..,
con\fructlOn
. \\ ill JcfT~rson Count\. rcsldcnl~ be fl\cn preference lllr hou~,n{'
110\1 [I.f'i'i 'HOS
\ ".."I lht homtlns b, Impro,ln~. Inernsln~ andJor up.nd'n~ Iht a",labihf' or tmtr~.nn shtlltr
t.a(IIIIIn.. and .ran\llIonal housang opponuniun
. \\ all Jcrrcr~n Count~ reSIdents be ~1\C'n prderence fur houslnb I 'ES
CO\I\lr'lT\ Iln fl OP\lf'T 'ffDS
o ImprO\f ntir:hborhoods such IS impro\ln~ dttrnora1&ng Inrr3\lruclurr. public hcilitlrs. and promoling
tCanomie dr' rlopmrnt
. Ho.. FTW1) JdTe"on Counly ,es,denls ..,II henef" rrom your proposed proJecf' (Tolal # and 'j, or.II
resldcnlS)
SPFTI \I POpn.HIO'S
o Prn.nt an<.l,neru.t Iht suppl~ or ptrman.nl 'UppOr1I\C housin~ ror non-homtltss populalion and
ptoon. "ilh sptClal nttd.
. Ho.. m.ln, JdTcrscn Coun" res,dents ..,II benefit rrom your proposed proJtCI' (Total # and % or.1I
residents,
~ ATTACHMENT 2
I. Project Description:
Give a bnef descnptIon of the project for whIch you are seeklOg funds (IncludIng project
locatIOn). How do you plan to spend the funds?
Family Tree Housing and Family Services (HFS) Crisis Hotline Project
Family Tree IS requestIng funds to help support the work of our HOUSIng and Family Sef\lces
Cnsls Hotlme. Hotline staff are traIned to respond to IndiVIduals and families In cnsls who
contact our office by telephone or In person for help. The maJonty of persons who call are
homeless or near homelessness, and are challenged by nSIng costs and an Inability to meet baSIC
needs of rent, food and utilttles. The Cnsls Hotltne IS where help starts; It IS the first poInt of
contact for famlltes needIng help Staff prOVide InformatIon on stable hOUSIng optIOns, shelter
and safety Issues and callers are gIven ItmHed case management while waHmg for program
acceptance Staff maIntam current Itsts of shelters, food banks, dIaper dispenSing sHes,
rental/mongage and UtIltty aSSIstance, and health/mental health cllntCS that are available 10 assist
homeless families and IndiViduals. The referrals we gIve out are targeted and appropriate for
each caller We learn the needs and then lInk callers wHh those programs for which they are
eltglble, not Just give them a Itst and tell them to search for themselves.
Because there IS an insuffiCIent number of tranSItional hOUSIng optIOns In Jefferson County to
meet the need, the servIces prOVlded by our HFS cnsls hotllne Sef\'lces, which prOVIdes
preventIve help, are even more crucial. Beyond cnsls counseling, mdlvlduals and families are
aSSisted wllh ho.... to aVOid eVIctIon and solve tenant/landlord Issues They are directed to one-
time cnsls aSSistance, such as food banks and emergency finanCial assIstance. Some families will
receIve InterventIon and ongoIng case management In order to obtain self-suffiCiency
Families also stop by our office at 3805 Marshall Street In \\'heat Ridge and are given food and
other baSIC IInng Hems that have been donated to Family Tree This may mean that the children
are not gOing hungry for a fe.... days. When an Indlndual comes to our offices. we 311lm the
Indlv Iduallo use a telephone, or give him or her some food. dl3pers. 3nd or 3 fe\v bus tokens to
get to a shelter. a Job Intef\'lew. or an appoIntment at SOCial sernces Children often find a toy or
a Sluffed animal or book to take home Callers and V1Sllors respond pOSitively to our asslst3nce
Because of the hotline, many families aVOid an eVlctlon or learn of communtty resources to assist
them 10 maintaining their current housmg. thereb) redUCing the number of "ne\\ .. homeless In the
community Requested fundIng would be ulIltzed toward cnsls line project expenses.
-
HFS also proVides a permanent hOUSing onentallon sponsored by the HFS "Ickln' It program that
mdl\"lduals and famIlies can attend while on our waltlls( for one of our translllonal or permanent
housmg programs. An onentallon Includes apphcallon mfo for subSidIzed hOUSing (pnvate and
publiq, mfo on Section 8 applications and.... allllst assistance. help completing the forms, credit
repair servIces. developmg good landlord relallons, a diSCUSSion of tenant nghts, landlord
relations and lists of affoni1ble housmg options.
Klcl..m' It (\\nh the Program) IS a component of scrvlces dcveloped by HFS case managers as a
....a) to pronde information, and devel<,p the cnllcal self-suffiCIency slulls of service reCipIents In
an effort (0 further decrease epiSodes of family cnsls. The program consists of an extensive
cumculum that IS offered repeatedly dunng the year and covers a vanety of mdependent IIVlng
skIlls topiCS. Many of the workshops are taught by experts from other orgamzatlons With whom
"e collaborate These mclude parentmg classes from FACES whIch also offers weekly home-
based support and education serv'lces pro bono or at a reduced rate to our partIcIpants. All
parentmg panlclpants ar, require" 0 attend a ten-week parentmg course presented by
Srrengthenmg Families through a grant they receIved to serve our families. The ConflIct Center
(eaches a ....orkshop On communlcallon - m the family. on the Job, at school. In relationships.
C Oocumr:nu ~n4 Scllmp.dbn~.u '" HE" rRlOGf l OC~I xt1ln,p Temporary Ime-met FllesOLK97:!\Wheat RJdgc 2005 CDOG
"l.Inl'lp~1 Pll1?vU\)-U).( doc
The purpose of HOUSIng and Family ServIces IS to reduce homelessness, promote self-sufficiency
and buIld stable families In Jefferson County and the surroundIng areas through InformatIOn and
referral/ens IS assistance, hOUSIng assistance, home-based case management seI\'lces. ad\'ocacy
and communIty collaboratIOn, HOUSIng and Family Sef\'lces currently operates five supponl\'e
transJ!1onal hOUSIng programs and two supponlve permanent hOUSIng programs utIlIZIng
diversIfied fundIng sources. FamIly Tree O\\11S several propertIes In Arvada - one 16-unlt
apanment buildIng at 5965 Yukon Street, called Brookvlew, and five hOUSIng UnIts at 5549
Marshall Street, consistIng of four small cottages and one 5-bedroom house In No\'ember 2002
WIth fundIng from Jefferson County, Lakewood HOUSIng Authonty and the DanIels Fund, Family
Tree purchased an 8-unIt apartment buIldIng at 1600-1614 Routt Street In Lakewood. to pro\'lde
tranSitIOnal, affordable supponlve housmg to eight homeless, low-mcome famlltes Other families
live m scattered sites throughout the metro area Includmg some m Wheat Ridge, \\,lth community
landlords and the rent may be subSidized by Family Tree, usmg vanous federal, state. or county
grant mOnIes, ThIs past year, we reseI\'ed all of our one-bedroom UnIts for chrOnically homeless
men, mcludmg veterans,
Family Tree has become mvolved m a collaboralIve proJect with Jefferson County, called
Communi!) VOice. that will be rolled out later thiS month, Homeless persons who are referred by
an agency such as FamIly Tree will be eligible for free Indlnduallzed VOIce mall SeI\'lCe ThIS
Will help WIth Job and hOUSIng searches, A prospeclIve employer wIll have a phone numbcr to
call and will hear the vOice of the mdlvldual mstead of "Hello. you've reached ABC Shelter"
II. Funding:
A If one source offundmg IS lost for thiS proJect. does your orgJnlzatlon ha\e a
contmgency plan m place for thiS panlcular proJect') Please e'plam
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Funding has been requested and received from the CitIes of AI\'ada Jnd Westmmster thl' year -\
grant to AI\'ada IS pendmg for :W05, and Westmmster has !,:TJnted funds for 2005 Our ClbtS
contInue to mcrease If we are unable 10 fully fund thiS proJect. we reJlIle \\e m3\ need to rt'duce
the e'\tc:nt of thiS seI\'lce by IImltmg hours and or finding more Interns Jnd \'oluntecrs
B IfproJecl does not get 10000 fundIng as requested In thIS proposal \thJt t\ould be
an acceptable percent altemall\e')
Family Tn:e \\ould be grateful to recel\e SIO,OOO ho\\e\er, \\e would be able to utIlIze fundmg
10 an) amount for thiS proJcct \\ e would assist as m3n~ tamllles as we can with the amount
gl\'en, Famll~ Tree pro!,:Tams are e.\pens at strctchmg our limited finanCial resources,
C Complete Ihe ProJect Budget Form (altachmc:nt I) AllacheJ
III. Organilational Capacit~:
Please e'\plam jour muniCipalities' capaclt\ to manage 'perform tho: project
The t.bnagmg Director of FamIly Tree Housmg and Famll) Services. Brooke DaVidson, MSW,
supeI\ IseS the project She also manages Famll~ Tree's Adams Count) T ANF Stable Families
ProJect. Shc has published books. magazme Journal amcles. leglslallve repons and brIefs on
Issues such as Medicaid, pnmaf} health C3re. T A 1'>:F , child care, and access to seI\'lces that
Impacl vulnerable, lo\\-mcome populations. She has extensive experIence provldmg counselmg
and CrISIS mleI\ entlon 10 domestic \'1olc:nce \ Ictlms. mdlgent populations and children With
severe emollonal and behavlOrai disorders. She IS on the board'execullve committee of the Metro
Denver Homeless Inlllatlve (~lDHI) and IS a member of the Jefferson County Consolidated Plan
C \'Documenu and ~eltlnp,dbn.ua.u WHEA TRIDGE Loc.al Stollings Tempor.lry Internet Flles\OLK972\Whcal RJdge 2005 CDBG
MuniCipal Prop..~b.u\(' doc
Steenng CommIttee, She also serves as the Jefferson County (and sometImes Arapahoe County)
Coordmator for the MDHI Annual Homeless Pomt-In-Time Survey.
All HOUSIng and Family Services (HFS) case managers have Bachelor's degrees m human
sef\'lces-related fields, and two staff have Master's degrees in counseling, One IS btlmgual In
Spamsh, Cnsls lme suppon staff bnng much human semces expenence and are frequently the
first HFS staff to Interact wIth prospectIve partIcIpants, proVldmg mformatton on shelter and
safety issues and the proVlslon of ltmlted case management to people who are waitIng for
program acceptance, Two hothne staff are bilIngual - Enghsh/Spamsh, All HFS staff bnng to
theIr Jobs a WIde vanety ofpreVlous work expenence, mcludmg positIOns at Family Tree Women
In Cnsis, employment m a commumty mental health clImc, and legal and vlcttms advocate
programs and expenence With other low Income housmg programs,
Stanmg with the purchase of a l6-umt apartment complex m 1991, HFS has grown each year and
last year. proVided case management and housmg assIstance to 720 familIes and mdlVlduals, Last
year. 81 % of famlhes eXiting HFS tranSItIOnal housmg programs moved Into permanent hOUSing
SItuatIOns, Fully 100% of the cltents In the HFS transttJonal housmg program developed a
personal plan and goals to help them achieve self-suffiCIency Seventy-five percent of familIes
eXltmg HFS Increased or stablhzed theIr Incomes, and 44% who were receiving publtc assistance
at entry, exited our program without pubhc aSSIstance, WIth the exception of AND, SSI and SSDl.
AddlllOnally. 64% completed their educatIOn and/or Job skIlls training. paving the way for career
employment.
HFS has 13 years expenence reponing outcomes and fiscal aCt!\'Jty on ItS many grants. from
federal and local government to foundation and corporate, Family Tree HFS and admlnlstr3tlve
staff have e'<penence admInlstenng federal CDBG grants. HFS maintains a datab3sc oi chcnt
information. Includmg entry, mterlm progress and exit mformallon on panlclpants' hOUSing
status, saiety plans. Income, education level. Job tramlng. go\'emment assIstance, family
composlllOn, home vlSItSlcltent contact. disabilities, mental health.'substance abuse treatment.
community Involvement. health Insurance. Crises, legal Issues and chlldcare StatistiCS and
outcomes are rC\lewed by Family Tree management and board,
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DUring fiscal year 2003-04. HFS pro\1ded case management and hOUSing assistance 10 7~0
formerly homeless families and indiViduals,
I\', Project Information
Complete the Project Development Form (attachment ~), Allach<!d.
\'. Signatures and Certification
I cenlf) Ihat all mformallon prOVIded In thiS grant appltcallon IS true and complete I
undef'itand Ihat any false Informallon or omiSSion may dlsqualtfy my orgamzatlOn from
funher conslder.llIon for gr.tnt fundmg I authonze the Investlgatton of any or all
statements contained In thiS apphcallon and any other InformatIOn penlnent to thiS
apphcallon and my orgamzallon and ItS employees. officers and board members
1 have read, understand, and by my signature. agree wllh the above statements and
authonze the Investlgallon of m) orgamzallon as set forth above,
~ame (please pnnl)
Title
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Munlclp~l "m~l1..u~ '-'0(
SIgnature
Date
Proiect Budget Form (attachment])
PROJECT EXPEl"DITURES I A:\IOF\T
A. CDBG or HOME Exoenditures: ! I
General operatmg or personnel (see detail in Ilem b) I 10 000,00 I
: I
Fanulv Tree requests the abll1rv to util1ze the amount funded where most needed 10 the I
project budget detailed below This will enable us to maXimIZe vour fundlO\! dollars I
and use them as leverage to obtam addlllonal prolect support.
I
I I
I CDH(J or I/O \It. Proiect t".'CpemJllureo; Suhrmal Imtn! ullIJI nwr n'q!l('~'f)
I 5 I 0.000,00
I B, ~JJi(i(}nal Proiect Expenditures (not co"ered bl' CDBG or HOME) I 82,'100,00 I
I Personnel (2 FTE) and Benefits. Taxes I 6~.052,OO
! Telephones I 2A~'1,OO
Office rem and olher operallOg costs I 2 '183,00
Supplies, eljulpmem, mallmg, pnntmg alld copymg costs I 768,00
Indltect admmlsrrauve.'mamtenance costs, travel. Insurance and staff recruitment I 11,222,00
\'olumeer costs, fees'dues and staffdevelopment I U26,OO
I ,\JJltlollal PrOject Expenditures Suntotal I 582,'100,00
,
I C. TOTAL PROJECT EXPE"DITL'RES (.\-IJ
I % ofCDBG or HO\IE Ex
I r dd" E
I S'l2.'l00,OO
-
0/00 A IIIOn31 Proiect xpendirures rH' ') Hqu~
I PROJECT REVENUES A,\lOl :"T
fI ( fllI(, or If()\] I:. ({e\enue ~ubto..1 (if au ."hod, \l1ould equal \ our [l'qu,'\l) S I 0,000.00
F \c1dulon;.a1 Prolt'ct f.(r'rnu~
,
j Truqc('\ ,
Corpuratlons I
F oundallon5 I
tnJ\\ IdU..lI\
I Fees I
! Other GO\ emmc:m (S 15,750 -JeITer5on C oum~ S I) 000 CII~ 01 \\ e5lmln'tcr and I S~3. 750,00
S I (000- tllY of -\nada)
Olher I ",hlCh ma\' Include) I
Fundral5m\! I 539.150,00
, \ olunleef'i
In,lond Don.1lJons I
HO~lE ProJecls reqUire a 25% non-federal funJlng match List match In
spaces belo\\
, I
\ I
I
I
I
I
I
I E, AJJillOn..tl PrLllecl Re\ enue~ SuhlLll..1l I S82.900,OO
:r TOT.\L PROJECT RE\ l'l E~ (II-~) S92.900,OO
endilurcs (\I( ) I
(
tl%
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'l unh. Ip~l Prllpv~I~-u'K ..Jfl(
G, CDBG or HO;\IE S per number of Jeffco Residents served *(see Indicator #5)
S6.23 is calculated bv dividin $10.000 bv 1.604 Jeffco residents to be served.
$6_23
Proiect Development Form (attachment 21
National Goal: The goal ofCDBG IS to Improve the phYSIcal, economIc and socIal condlllons of
low Income people, Family Tree's project aligns WIth the Nal10nal ObJectIves of bene fi ttng the
homeless population -- low- and moderate-Income persons, as well as meel1ng an urgent
commumty need,
1. Problem, l'leed, or Situation: Callers to the FamIly Tree HFS criSIS hotline, and walk-In
clients to the HFS office. often are 10 Immediate danger of being eVIcted, have already lost their
hOUSing and are Il\'lng temporarily with famIly or fnends; or are hvmg on the streets. In a
campground. or In theIr cars, The family may be desperate for their baSIC needs of food, shelter
and clothIng to be met. FIfty-nIne percent of the calls we received last year from people In
Immediate need of hOUSing were from smgle parents with chIldren. and 21 % were from two-
parent famIlies. One hundred percent of the calls were from famIlies and indiVIduals In the very
lo....-mcome bracket. Last year, 4.563 Indlvldualslfamlhes were assisted Vla the cnsls hotlme
\\'lth the Implementation of Mile High United Way's "211" referrallme last year. callers sed.,lng
hOUSing assistance in this area are given Family Tree's phone number, when appropnate_ and we
help those callers because of our expenence and expenlse FundIng for agencies IS not pro\"1ded,
at' the total 4,563 calls receIved last year, SIX percent (266 calls) were from Wheat Ridge Citizens
In Just four months, smce July 1st, 167 calls already have been from persons In Wheal Ridge
Current I) there are SIX Wheat RIdge famIlies In FamIl) Tree's housmg program ThiS mcludes 8
adults and 7 children, Another 25 persons from Wheat Ridge were on our "wall list." dUring the
reponIng penod, receivIng suppof1lve services and resources. .... hlch might Include food. clothmg.
diapers. transponatlOn and/or financIal assistance
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i 2. 'Iethod of :"Ieed Identification: The Annual POinT In T/llIt: 5wd\ Humelc.H /II Thl' Dl'm'cr
: Ml'lrOpolllun Area counted 8.668 persons who ....ere homeless on JanuJry 19.2004 Accordmg to
I the study. there were 1.160 persons homeless In Jefferson County. 572 of vvhom were children
I Jeffer~on County ....as one of two counlles (Ihe other was Douglas) ....hose homeless numbers
I Increased from 2003 to 2004 A need for assistance IS also Identified based upon the number of
calls.... e receIve each day for help Over the past year. we received over 4.500 calls and saw an
Increase m the numbers of walk-In mdlvlduals and families askmg for help
I
I 3, Senice. Acthit~. or Intervention: Funds are requested for contmued operation of the Family
I Tree Housmg and Famtly Servlces Cnsls 1I0lhne TraIned staff respond to mdlvlduals and
, famIl~ members 10 cnsls. who contact our office b~ telephone or In person (or assistance
Ilndlv IduJls and families who are homeless or near homelessness are assisted With obtaInIng baSIC
needs (such as food, bus tokens. diapers. clothing) and are gl\ en targeted. appropnate resources
I to help them find shelter and/or hOUSIng. tr3nsltlonal or permanent. The Cnsls Hothne IS often
, the first poInt of COnlact for famtlles needIng help
4_ Outcome: Indlv'lduals and families WIll be !>3fer, morc stable. and funher along their road to
self-reliance Through the cnslS Ime. and poSSibly as partiCipants In our Klckm' It program.
indIVIduals and famtlles wtll have received needed baSIC necessities and targeted, appropnate
referrals 10 emergency. transitIOnal and/or permanent hOUSing and other assistance that were
sDCcdic to their nccds
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-"UOl",p~l Pnlpouh.\a(' due
5, Indicator: (Number of County residents to be served by requested amount of fundIng)
'And please see G on Project Budget
Based on last year, we anllclpate that 1,604 Jefferson County resIdents wIll be sef\'ed by the
HOUSIng and Family Ser.'lCes CnslS Hotlme m the commg year The SIO,OOO would pa) for ..91
of the 1,60.. Jefferson County calls. Or, another way to describe thiS would be that the S I 0.000
would pay 3 J % of the full cost of all the Jefferson County calls, The full cost of each call IS
S20.36 We also anl1Clpate housmg SIX \\'heat RIdge famIlies In our program.
6. :\leasurement Tool(s):
We measure success from verbal/vvT1tten i'eedback from callers/walk-In clients. We as).. people to
report on their progress wllh vanous resources. People often tell us that we are the first ones who
I were able to help them, that others told them, "\1, e don't provide that serVice." or "Call 21 t, " or.
I"call Famil) Tree ,. Family Tree has a good reputation and IS known b) others as the people who
Will Sit down and listen to a family's needs, and then search and find the food the) need. or an
Immumz.atlon for their chlld. or an apanment, or offer GED classes and other training
I opponunltles that wlll provIde them With practical help Families do call us back and tell us that
I the) were accepted Into a panlcular program, Because the) may have participated In our "Ickln I'
I It workshops, they feel mvested In reponing back to us about their success, although thJt IS not
i n:qulred. HOUSIng walllist: we measure how qUickly a famlly moves off our WJlIlist and rec<:I\<:S I
I hOUSing (larger famIlies generally are on the walt list for a longer penod of time) \\e follow up
I \nth families on the waltlist to learn how they are dOIng and contmue to prOVIde limited case I
\ mana\!ement.
I ~
7. Data Source and Collection Procecture: Number of calls and InformJtlon about eJch call are
: tracked In an Access database HFS procedures require that a phone screen be completed 0) a
: cnsls line \\orker at the tlme of the firsl call from a famll) or an Indl\ldual \\ho IS homek" or at-
I nsk ofhomelessness. At thiS lime, preliminary data about the caller IS documented InlormJllOn
: regJrdl'lg clly of reSIdence, age of head of household, number In the family and cthnlclty current
IInng Slluallon, current level of safety and monthly Income sources A detemllnatlon h made
whether the caller IS In need of rental. deposll. and or legal as'I,tan<.:<: emergency hou,mg. a I
SJfehouse, or other emergenc) supplies such as food and or transportation a"lstance Relerrals
are made to resolve emergency Issues and the process wllh Family Trce HFS b<:grns Homeless
(as deflncd by HUD) persons are eligible for HFS transltlOnal hOUSing programs, fJmillcs \\ Ilh
'laole Income and recent completion of tranSlllOnal sef'ICCS progrJm are eligible tor HI'S
, pcmunent hOUSing programs and those In need of emeq;ency rental assistance might be eligible
for thIS project
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\.1unl":lpJI f70f".~h.w.c do,
M,. B"b"mDdgOOdl0.l~t~~ n
City of Wheat Ridge
7500 W 29th Ave,
Wheat Ridge, CO 80215-6713
November 5, 2004
Radio Reading Service of the Rockies
Audio Information Services
Dear Ms, DelgadIllo
Thank you and the CIty of Wheat RIdge for your generous support to the Radio Readmg
ServIce ofthe RockIes (RRSR) m 2003, RRSR would deeply apprecIate your assistance
in presentmg thIs proposal for fundmg m 2005 to the CIty of Wheat Ridge m order that
RRSR can not only contmue its servIce to current Wheat Ridge reSIdents but can locate
and proVIde our servIces to additIOnal blmd, VIsually ImpaIred and pnnt handIcapped
Wheat RIdge reSIdents, The support from the City of Wheat RIdge IS greatly apprecIated,
A pnvate non-profit corporatIon establIshed in 1990, RRSR is a volunteer based, readmg
and mformatIon service for Colorado's blmd, VIsually impaired and pnnt handIcapped
children, youth, working age adults and senior CItIzens, RRSR broadcasts enable those
persons who - for a vanety of reasons - cannot effectively read newspapers and other
pnnted documents to gain access to otherwise unavaIlable pnnt matenals,
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The comment we hear most often from prospectIve lIsteners tS how much they mIss bemg
able to read theIr hometown paper ThIS is not surpnsmg when you conSIder the wealth
of current data newspapers prOVIde, Today, more than ever, we lIve m an mformatIon-
driven socIety Imagme a smgle day WIthout access to newspapers, magazmes, menus,
computers, personal & busmess correspondence, etc Detailed informatIOn that SIghted
persons take for granted every day - such as daIly news; grocery, dIscount and store ads;
Job openings; housmg opportumtIes; obItuaries; calendars of events; school and
neIghborhood issues, etc - IS SImply not available to the blmd, VIsually ImpaIred and
pnnt handIcapped through any other medIa,
RRSR IS the only readmg servIce of ItS kmd m the State of Colorado, RRSR broadcasts
24 hours a day, 7 days a week. RRSR broadcasts about 100 Colorado newspapers
weekly, mcludmg the Wheat Ridge Transcript as well as the Arvada Sentinel, Golden
Transcript and Lakewood Sentinel for complete coverage of Jefferson County We
understand that Wheat RIdge also produced 6 newsletters in 2004; RRSR would be happy
to broadcast those as well If you can send us copIes, RRSR also broadcasts over 50
magazmes weekly mcludmg National Geographic, Readers Digest, American Heritage
and Consumer Reports. RRSR produces daIly programmmg for children - one m
Spamsh - m an effort to encourage lIteracy and promote cultural sensItIvIty, We also
produce speCIfic programs for the dIsabled, semors, parents and other programs in
SpanIsh for adults, All RRSR programs are informative, educational, un duplicated
by other organizations and are offered totally free of charge, Nearly 300 volunteers
proVIde 18,700 annual hours of audio information to RRSR lIsteners,
RRSR programmmg can be accessed m a number of ways, Rocky Mountam PBS offers
RRSR programs on ItS Secondary Audio Programmmg (SAP) frequency on KMRA TV
ATTACHMENT 3
Channel 6 m Denver, KTSC TV Channel 8 m Pueblo/Colorado Springs and KRMJ TV
Channel 18 m Grand Junction at no cost to RRSR and as a commumty service, RRSR IS
made available to all cable TV companies in Colorado at no charge and should currently
be available to Wheat Ridge residents on your government access channel. Programs are
also accessed via touch tone telephone usmg our "Information on Demand" (IOD)system,
RRSR IS again available through livestreaming on the mternet With the completion of our
new T -1 lInes last year RRSR also provides special pre-tuned radIOS which are espeCially
apprecIated by seniors as they are lightweight, portable and extremely simple to use,
RRSR proVides speaker phones to needy hsteners who prefer to access RRSR via IOD
To maximize the use and enjoyment ofRRSR programnllng, we provide quarterly RRSR
program schedules in Braille, large pnnt and audiocassette formats,
The American Foundation for the Blind proVides startlmg statistics, Every 7 minutes
someone m Amenca becomes blmd or Visually Impaired, The leadmg causes of vision
Impalrment/blmdness m the U.S, are pnmanly age-related diseases, The number of
Coloradoans at nsk for these diseases IS increasing as the baby-boomer generatIOn ages,
The conditions, including age-related macular degeneration, cataracts, diabetic
retmopathy and glaucoma, affect more Coloradoans than ever before & will continue to
escalate, The number of Americans with age-related eye diseases and resulting VISion
Impairment is expected to double wlthm the next three decades,
The State of Colorado's Agency for the Blmd uses the generally accepted figure that 1%
of the general population under the age of 60 IS blmdlvlsually Impaired, This number
Jumps dramatically to 25% after age 60 accordmg to the State of Colorado and the
Denver Regional CounCil of Government's (DRCOG) Area Agency on Aging, This
means that one in four of our own family, friends and acquaintances age 60 and
older have enough vision loss to be considered visually impaired.
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The 2005 prOjected populatIOn of the City of Wheat Ridge IS 33,308, Based on formulas
explained above, the CIty of Wheat RIdge IS estimated to have 293 blmdlvlsually
Impaired children, youth and workmg age adults WIth an additional 999 blmdlvisually
Impaired semor CItizens,
These figures do not even include the pnnt handIcapped, "Pnnt handicapped" refers to
Sighted persons who, for a Wide variety of reasons, have difficulty accessmg the pnnted
word, ThiS mcludes those who phYSically cannot hold a newspaper, magazme, etc" or
turn pages such as victims of stroke, paraplegia or any number of debllitatmg diseases, It
also mcludes those who cannot mentally process pnnt due to severe dyslexia,
developmental disabilities or neurological damage, Colorado has an estimated 52,000
hmlted-EnglIsh residents who can use RRSR as another resource. Functional illIterates
(estimated to be 17,000 m Colorado) also find RRSR of great benefit. All of the above
mentioned members of the "pnnt handicapped" category can be found throughout Wheat
RIdge, With the "graying" of Amenca and the continued allure of Colorado to all people,
the number of Wheat RIdge residents who can directly benefit from RRSR's umque
services Will contmue to nse, Conservatively, RRSR could be of tremendous service to
over 1,500 Wheat Ridge reSidents alone,
RRSR IS requesting $2,300 from the CIty of Wheat RIdge to provIde the followmg
servIces to blmd, VIsually Impaired and pnnt handIcapped Wheat RIdge resIdents
· Partial underwntmg for Wheat Ridge/ Jefferson County news
programmmg
· Embossing/dIstributIon of Braille RRSR program schedules
· Pnntmg/distribution oflarge pnnt RRSR program schedules
· Recordmg/dlstributlOn of audiocassette RRSR program schedules
· Purchase of pre-tuned radIOs and/or speaker phones for lIsteners m pnvate
homes or assIsted livmg facilItIes such as Spring RIdge Park or Day Break
at Vista VIllage
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Requests for RRSR services mcrease each year RRSR applies to a wide range of
fundmg sources mcludingJurisdlctIons, foundations/trusts, corporations, servIce and
relIgious organizatIOns, fundraIsers and pnvate mdividuals, For this reason, RRSR is not
reliant upon anyone source and its fundmg requests can remain modest. RRSR asks each
Junsdlction to assIst in caring for ItS own blind/VIsually ImpaIred/pnnt handIcapped
reSIdents, The amount requested does NOT cover the full cost of provIding these
servIces to Wheat RIdge reSIdents but IS VItal nonetheless, Fundmg dollars translate
dIrectly mto additIOnal radIOS, program schedules and support servIces. Other
commumtIes who contributed to RRSR servIces for theIr blind/VIsually ImpaIred/print
handIcapped reSIdents m 2004 mclude: Arvada, Bnghton, Castle Rock, Colorado Spnngs,
Commerce CIty, Denver, Estes Park, Glendale, Glenwood Spnngs, Grand JunctIOn,
Greenwood Village, Loveland and Montrose
There IS no questIon that RRSR servIces greatly enhance the qualIty oflife for the blmd,
VIsually ImpaIred and pnnt handicapped by providmg access to the same mformatlOn that
sighted persons take for granted every day ThIS leads to prolonged mdependence for
seniors, heIghtened self-sufficiency for all, mcreased opportumtIes for employment and
educatIOn, less IsolatIon and depreSSIOn and a means to remam VIable, partlclpatmg
members of their commumtIes,
Ms. Delgadillo, thank you again for your assIstance. Please call If you reqUIre any further
information, Founder and ExecutIve Director, David Dawson, and I would be happy to
meet WIth you and members of the City of Wheat Ridge City CounCIl to dISCUSS thIS
proposal and answer any questions about RRSR servIces, RRSR also mVltes you all to
VISIt our main studIO m Boulder for a tour and the opportumty to mtroduce you to some
of our mcredible volunteers (nearly 300 and growmg!) We had a member of the Arvada
CIty Council jom us as a volunteer reader and we would love to have Wheat RIdge
represented m a like manner!
Smcerely,
~~
Pam McDonald
Director of Development
enc
ATTACHMENTS
. Project Budget
. RRSR 2005 Proposed Budget
. RRSR 2003/2002 Audit Report
. 501 (c) (3) Letter of Determination
. RRSR Board of Directors
. RRSR Fact Sheet
. Letters of Appreciation
. Volunteer Information
. Newspaper Articles -
. RRSR Program Schedule (large print format)
Jefferson County Community Development
. .
2005 Program Year (June ],2005 througb May]], 20(6)
Municipality Proposal for CDBG I HOME Funding
PLEASE PROVIDE 1 ORIGI"'AL A "'D 16 COPIES
City of Wheat Ridge
Name of Municllmjty' Sub-recipient. The Seniors' Resource Center, Inc.
Address 3227 Chase Streel Denver, Colorado. 80212
Contact Person. Robert (Bob) Timm. Development Director
Phone 303-235-6918
Fa.x' 303-238-8497
Email rtirnm:'ii:SRCA,gin~ org
indicate what grant you are applymg fOf"
I Amount of Funds RJ:quested: S13.000
X CDBG JunsdictJonal AllocatIOn
o CDBG General AllocatIOn
n HOME (requires 25% non-federal match)
-
s will be addressed:
:"io
'nil" "nil" (lI"\lIlhbh:J Plan Ollfnll\" th"., \.."r pr"ln( r.r' (PILJ"\ ,\Inl ,,0,1
HOUSC'lG NEEDS
o Incn:..~ and prao""o bom.....nonblp for to.. and mO<kn.o Incom. ptoplt
. Will kfT= Coun!\" resxknlS be gJ"'" prd=u for housmg"
o IDC....K and PI"eK"". 1M IUPPIy of atfonhbl. n:DIAI uniu Ih""'ltb acquisition. n:babill.alion. .Dd .....
conuruction
. Will klTa.on COlII1l) res>dcnts he gIVen pr"fO"O'ICe for ~.,
HOMELESS NEEDS
o AniJllb. bom.'." by Impro.iDL Increal1lllaDdlor OlpaDdlft1t Itw ..aUabillty of .""f'!:.ncy Itwll.r
ha~Da. .nd InMltion.' bouli...: opportUnitl.1
. \/wIll klTenon COlII1l) rts>denu be (Oven prdO'"","" for hou.'II4!'
COMMUNITY DEVElOPME"'IT NEEDS
X Imp""o noiltbbortJoods sucb u Impro\1Dg cktrnonDlllIDf....l"'cture, public f.cilities, .nd promolilll
KODom Ie cIn tlop mOD I
. 110.. manv JelTcnon COlII1l) n:s1dc:nu ..\II benefit from your proposol proJcct~ (Total. and % of all
r=dc:nlS )
SPEClAL POPULA nONS
o P~""....d IDcrttK lhe supply of penn....DI IUpporti.. boul'lll for DOD-bomd... popul.tion and
penoas ..lIb sp<<ial Deeds
. 110" 1IWl} J"lTcnoo CountY rt31dc:nJ.s ..\11 benefIt from your proposed proJect" (Total. and % of all
="1,~llS )
ATTACHMENT 4
.
I. Project Description:
GlVe a bnef descnpuon of the proJect fur which you are seekmg funds (includmg proJect
locatIOn) How do you plan to spend the funds?
Accessible communrty-based transportation can make a difference 1D a seruor's abilrty to
remam m hlslber home rather than bemg forced into an mstrtutIOnal Set1lng before It IS
medIcally necessary Fundmg IS for five hours of transpOrtation serVJces on Monday
afternoons, excludmg hohdays, for older adults and mdlVlduals WIth disabilities that
resIde m the City ofWbeat Ridge, Transportation will be scheduled through the SRC
transportatJon office at 3227 Chase Street, 1D Wheat Ridge. SRC will proVlde specIalized
door-to-door transportation serYlce to medical appomtrnents, congregate meal SItes, adult
daycare centers. and grocery shoppmg, as well as other requests on a space available
baSIS SRC expects to proVlde 260 hours oftransportatJon seIVIces dunng the contract
penod WIth fundmg received through 2005 CDBG funds,
Transportation IS available on handIcapped accessible buses and staff IS !ramed to serve a
Wide vanety of chents, all WIth varyrng needs, SRC dnvers have certifications m
defenSive dnVlIlg, Passenger AsSistance Safety and Securement (P ASS), blood-born
pathogens, and drug and alcohol awareness Dnvers Wldergo a strict llcensmg reVlew,
attend monthly safety meetings and are drug and alcohol testod.
II, Funding:
A, If one source of fundmg IS lost for thIS proJect, does your organization have a
contmgency plan In place fur thIS particular proJect? Please explam.
SRC bas a diverse fundmg plan that meludes fundmg from many sources
Specifically, transportatJon seIVIces have established many funchng partnershIps
and continually work to establISh new ones FWldmg sources mclude Colorado
Department ofTransportatJon, the LMC CommWlIty Foundauon, the crues of
Wheat Ridge, Edgewater, Arvada, Westmlllster, Commerce City, Thornton,
Federal Heights, Northglenn, and Golden, Adams and Jefferson CountJes, the
Jefferson COWlty Housmg Authonty, and vanous CIVlC groups, fuundauons,
churches and mdlVlduals Last year we established new fundmg relatIOnshIps
with the Daniels FWld, Rose COmmWlIty Foundauon and the Gannett
Foundauon We are also workmg on a specific plan to mcrease the number of
mWVldual and corporate donors ThI5 WIll proVlde a new source ofunrestncted
mcome that we Will use to fund the mcreasmg demand for transportatJoo
-
8 If project does no( get 100% fundmg as requested m thiS proposal, what would be
an accepuble percent alternative?
CDSG fundmg 15 an unporunt part of our overall finanCial plan, and we are
appreciative of past support., as well as hopeful for future support, Support from
the CIty of Wheat Ridge WIll help SRC COlrtUlue to provide qualIty transportlltJon
serYlces to seniOrs and person's WIth dtsabllrues We have expenenced funding
challenges because of contmualmcreases m many of the essential expenses
mvolved m proVldmg lOpeclahzed door-to-<loor transportation, For example,
msurance premIUms have mcreased more than five hundred percent over the last
four years The costs of bus replacement, fu, I ",.d repairs ,..ave increased as well.
To cootUlue the program. 75% fundmg would be acceptable
C J.h DocumCIIU'CDElGamurun.","~r.2005 CDBG-HOME Muniapal Proposala.doc
C Complete the ProJect Budget Form (attachment I) See attached.
III, Organizational Capacity:
Please explam your mUnicipalitIes' capacity to manage/perform the proJect.
Dunng SRC's 26 years of operatIon, our transportatJon program bas evolved mto a
natJOnalleader m developmg 1IU'0V3tJve solutJons to proVldmg transportation to seniors
TransportatJon IS OUI most requested semce Last year we provIded 95.555 one-way
ndes to semors SRC transportauon servIces have received several awards U1 recognItIon
of their commItment to developmg creative sol uti OIlS to the difficult mobilIty problems
facmg semors
The Colorado AssoctatlOn ofTransrt Agencies honored our transportatIOn program
director as the 2004 Colorado Transrt Employee of the Year In addItIon. SRC received
the 2004 Communrty Transportation AsSOCIation of ArnenC3 (CT AA) and the Beverly
FoundatIOn, "Search for InnOV3tJon U1 Semor TransportatIOn" award CT AA featured
SRC as one of the four national best practJces organIZatIOns Also, SRC has begun a
three-year p'roJect to develop, Implement, and expand a prototype volunteer dnver
program. When complete, thIS project will serve as a best practices model to be shared
with communItIes throughout Colorado and natJonwlde
rv, Project Information
Complete the ProJect Develupment Form (attachment 2) See attached,
-
\" Signatures and CertificatIOn
I certify that all mformatJon provlded tn thiS grant appllcatJon IS true and complete I
undersund that any false tnformatJon or omiSSion ma\ dlsquallfv m\ orgaI1lZo'ltJon from
further conSideratIon for grant fundtng I authonze the tnvestlgatJon of any or all
st.1tements cOntaUled Ul thiS appllC.ltJon and an) other tnformatlon pertinent to thIS
appllC.ltJon and my orgalllL3t1on and Its employees, officers and board members
I have read, understand, and by mv Signature, agree with the above sL1tements and
authonze the mvestlgatJon of my orgaOlZo'ltlon as set forth above
John Zabawa
J'l;ame (please pnnt)
~ ....L _ _:1-<' ----~
Signature
E'lecutJ ve Director
Title
Date
.: -I
I
--
C ,~h Do-um..... CDflGcummunh"hodo04-OS 200S CDOG,ItOME Muru"P.t Proposau.doc
Proiect Bud2et Form (attachment I}
PROJECT EXPENDITURES AMOUNT
A. CDBG or HOME ExPOIditures: S13,OOO
235 houn of transDorUtion - 5 hoon 00 Moodav afternoons for 52 week!
Monda\' holidan are excluded
( I)/U, tlr If( '" r. ",,,it"ct '_\"'e,,dituref Suhl",u! 'mriH ('oudl \'fllfr rl!(J7/t''il $ 13.000
B. Additional Proier:t Exotmditures (no( cuv~red br CDBG or HOME:) $ 1.609 .966
-\ddillonal Prolect Expenditures Subtotal $ 1.609,966
C. TOTAL PROJECT EXPENDITURES (..\+BI S 1.622.966
0/. of COBG or HOME [xDeodirures (-\ Cl ,011%
"/0 of Additiooal Pro'ect Ex eoditure3 /BIn I 99,92%
PROJECT REVENUES AMOUNT
[) CDB(, IIr 1l0\IE Rr\rnu(' Suhllllal (if a\\ank<l, ,hllulll ('uUJI \lIur n-UU(',n $13,000
F. -\lh.l11l0":..I1 Prill""" ( R('\ l.nUl....
~
C orporauons & InI:m ldua1s S 15,000
Foundauons &. TlUS15 S 17~,9~1I
indIVIduals (mduded abo..."
Em S9".000
Olhcr Government SI.2~,7.ui
Olhcr \....luch ma,' Include I: S II SOO
F undr.IIS11llt S3.000
Volunloers S20,OOO
In-land Donaoons 546.772
HO~{E Projects requlfe a 25% non-federal fundmg match List match In
spaces below
N/A
! \dJllll'n,11 Pr"ll'Ll Rl"\l'nUl" \uhWtal S 1,609,966
f, TOT A L PROJ ECT REV['.l ES (1)- r, SI.622.966
G, CDBG or HO\IE ~ l)('r num~r..f JdTco Rr,idrnl' 'o('ncd S88.~
-
c ....." Doaun<rt>CDl3Gu>mrrAmh"'hod~'IlOO' CDBG-IfOME Muni"'P.1 Propooal~doc
-
Proiect Development Form (attachment 21
National Goal:
Benefit low and moderate IDcome persons,
1. Problem, Need, or Situation:
SRC WIll proVIde speclahzed door-to-door transportatIon sefV1ces to help older adults and
md.JVlduals wIth dISabilities remam self-sufficIent and III theIr homes rather than be forced Into an
mstItutJonal SetUI1g before rt IS medIcally necessary
I
2. Method of Need Identification:
TransportatIOn IS our most requested sefV1ce Due to lack of resources, we estImate that we tum
down about 100 tnps per month. Expenence tells us that If a first tune nder IS turned do"." on
theIr first request, they seldom call back. ThIs can have a senous unpact on an older adult's
access to needed semces as our average nder IS a fratl, 75+ year old female, on a low mcome,
who needs door-through-door assIstance. Often lack oftransportatJon IS a maJor obstacle for
seniors trymg to mamtam b'Jth preventatIve and tllness spoclfic health care Research conducted
by DRCOG m their four year plan for agmg semces 2003-2007 shows that community home-
based servIces are one of the most Importarrt needs for seniors Furthermore, research shows that
a majomy of older adults m Jefferson Courrry would prefer to maUltam their mdependence by
staYlIlg Ul their own homes
3. Service, Activity, or Intervention:
SRC WIll prOVide five hours of transportatIon sefV1ce on Monday afternoons, except holidays to
older adults and md.JVlduals wIth dIsabilities who live m \l,'heat RIdge SpecIalIZed door-to-door
transportatJon semces wIll be proVlded to medical appomtments, congregate meal sites, adult
dayc3fe centers. and grocerv shoppmg I
4. Outcome: I
SRC uansportatJon semces Will help Improve the phYSIcal. mental and SOCIal well-bemg of
seniors b) helpmg them remam m their homes and communIties ....hile reducmg the likelihood of
I costly and unnecessary mstJtutJonallzatJOn
I
i S. Indicator: (Number of Courrry resIdents to be served by requested amount of fundmg)
I SRC plans to proYlde five hours oftransporutJon seIVlces on r-..1onday afternoons to older adults
and persons wIth dlsabtlltles IIVlIlg m Wheat RIdge dunng thiS project penod SRC wIll prOVIde
a total of 2 35 hours of semce Bv proVldUlg 235 hours of service SRC WIll reach I OO~o of Its
goal (Monday holidays are excluded )
6. Measurement Tool(s):
Chent Satufactlon Surveys: Surveys are admmlstered e\'e~ other year to partICIpants The next
survey IS due the end of 2004
Random Phone Evaluations: Completed randomh b.. staff throughout the year
Informal Evaluallon: Staff members regularl) communicate wIth nders and their farrulies,
creatIng an enYlronment where chents feel comforuble m provldmg feedback on the servIces
! they are recelYlng. as well as the sen.1ces they need
Dnver Feedback: Dnvers offer valuable Input and evaluation of our program. When dnvers
receive comments from chents, they complete a Chen( lonn'rn Furm, and submrt It to the office
for follow-u
7. Dau Source and ColJ<<tion Procedure:
The General Manager for transporta1Jon semces IS responSible for transportatJon data wlllch IS
colleaed bv staff on a dadv baSIS and stored on a computer database A comprehenSIve file IS
kept on each nder, including ~ :elflC demographiCS and speCial needs Daily rocJrds are kept
which record the number of mdlv1duals sen.'ed and the t)pe of semces proVlded Reports are
r ared month lv, uan.erlv and annuall ,as needed
C .'h Ooamlcru CD!IG""""""","""b<d""'-<JllOOI CDOG-HOME Mu",cpal Proposals doc
Jefferson County Community Development
2005 Program Year (June 1,2005 through May 31, 2006)
Municipality Proposal for CDBG / HOME Funding
PLEASE PROVIDE 1 ORJGll'IAL A~D 16 COPIES
Name of Municipality Srride
Address' 1020 Upham Srreet. lakewood, CO 80214
Contact Person. Kathv Hanman
Phone 303-238-3578
Fax. 303-238-3586
Email kathvhlii'srride-co ore.
Indicate \\hat grant you are applYing for
I Amount of Funds Requested: SS,OOO
~ CDBG JunsdlctlOnal Allocation
x CDBG General AllocatIOn
..J HOME (requires 25% non-federal match)
I For CDBG -Which National Obiectiv;(S) will be addressed:
i Benefit lo\\'- and moderate-Income persons
I Pre\ent or eliminate slums or blight
I \1eet urgent community need
I Yes I :\0
I'
\
,
-
l nr1tr Ythirh Con\olidaffd Plan Obi"!"'" dot' ,our (lrOlfct fit':' CPltIH' 'flter ont)
1l0l<;1'G 'HOS
o
o
Incrrln and prr\tnr homro'A'"rnhip for 10\11IIo and modultt I"('omt proplr
. \\ III JdTcrwn Coun~ re'5.uknb be gl'cn preference lor h()u~,n~ I
Incrust and prtstn-t Iht supply or arTordablt rUlal un'lJ through acquisition, rthabilo'ation, and n...
construction
. ".11 JclTcrson Count\ rc\ldcnlJ bo: ,,,<n rrtfcn:ncc lor hou"n{'
HO'l[US" 'HO"
o Anl\1 thr homrlrn by Impro\lnc. InCrtailnc Ind/or tlpandln& thr .,.ilabiliIY of rmtrgrncy shtltrr
'.(llItlft. and .r.n\ltlon.1 hou\lnC opportunl11t'1
\\ III JdTcn,on Count' rtSldenlS he IUcn rf'ckn:n\.c for hou\lnf)
("0'1'11 'In on [lOP'I['T ,[[OS
o Impro\r nr1lhborhooch tuch IS Impro\ln& drttf'tOf'llInglnrr.structurt. public facilitits. and promoting
"conomlC dr\tlopmrnl
. 110" m""~ IdT<rson Count) ="knu ..,II ~ner,! (rom) our propos<d proJect' (Total # and 00 of all
re~lljcnb )
SP[(l.\ l POPl LA TlO'S
o Prnrnt and inCrtl1t tht \upply or ptrnunrnl supportivt housing for non-homrlrss population and
prnons "'Ith sprclal ntrds
. II"" man> Idle,"",n l "un!' rC'oIJ<nl> '" ,II b<n<fll from, our proposed proJect' (Tolal # and ~o of.1I
rc')u.knts)
--
~r~~~;~~:d 5erun&iTTAC it'MECNTKS CDBG-HOME MunICipal
I. Project Description:
Give a bnef descnptlon of the project for which you are seekmg funds (includmg project
locatIOn), How do you plan to spend the funds?
Stride IS seeking funding for its Family Self-Sufficiency Program, which helps 10\\-
Income families with children become economIcally self-sufficient. Funds will support
case management, mentoring, and coaching services, Families will be directed to
education, training, and counseling services needed to find and maintain employment at
wages that will support the family
II. Funding:
A, I f one source of funding is lost for thiS proJect, does your organIzation have a
contingency plan in place for thiS panlcular project? Please explain,
The funds we are requesting represent just :!% of our total budget for the program
This funding, however, provides 33% of the cost of providing the program to our
current Wheat Ridge residents, Wheat Ridge's suppon of this program helps us
raise the remaining 66% of the cost.
B I f proJect does not get 100% funding as requested in this proposal, what would be an
acceptable percent alternative?
Ob\ iousl), we will accept whatever is awarded Given the paperwork requlrcments
of the CDBG program, very small a....ards are less cost-effectl\'::
C Complete the ProJect Budget Form (anachment I). Done
III, Organizational Capacit)':
Please e'lplaln your muniCipalities' capacity to manage/perform the project. Stride has
successfull) managed thiS program for the past IJ years.
IV. Projecl Informalion
Complete the Project Development Form (anachment :!).
V. Si~nalurc5 and Certificalion
I cenlf) lhat all information prOVided In thiS grant application is true and complete, I
understand that any false mfonnallon or omiSSion may disqualify my organization from
funher conSideration for grant fundmg. I authorize the investigation of any or all
statemenlS contamed In thiS application and any other information pertinent to this
application and m~ organization and its employees, officers and board members.
1 hay e read, understand, and b) my s'dnature, agree with the above statements and
authorize the In\ eStIgallon of m) organization as set fonh above,
C lDocumenu and xn.np'<l"."""" WHEA TRIDGE\local xnllTp\Temponry Inlemel F,1cs\OlK7\200S CDBG-HOME MunICipal
Proposal \ (~I doc
-
-
Kath) Hartman
Name (please prInt)
Executive Director
Title
Signature
November 12,2004
Date
C Oocumcnu and Scrunpldmc"nc. WHEA TRIDGE' .Local Scnlngs\T emporaI) In'erne' F,Ic:sIOLK 712005 CDBG,HOME MunIcIpal
PfClpo'),),h t ~ I \Joe
Project Budget Form (attachment 1)
PROJECT EXPENDITURES AMOUNT
A, CDBG or HOME Expenditures: 5,000
C/JHG or /IOU!: l'ro;e(1 t."xpendituret; Subtotul (mulif ('QlIa! \'Our renUt.r;" 55,000
B, Additional Pro;ect E'(penditures (not covered bl' CDBG or HOME)
AdditIOnal Prolecl EApcndltures Subtotal I 5279,'*88
c. TOTAL PROJECT EXPENDITURES (A+8)
I % or CDRG or HO\1E Expendilures (A/C) 20/0
I % or Addilional Project Expenditures I R/C) 98%
PROJECT REVENUES AMOUNT
() C()B(. or HO\lE Re\enue SuhlOlal (irs\Oarded, should equal \nur request) i 5,000
I L \ddltlOnll Prou.C't Rt" rnut\ I
I r ruSl~C5 I 1,000
I Corporation s 15,000
Foundations 50,500
Ilndl' ,duals 12,988
till I 0
Other Governmenl 175,000
Other l",hlCh ma\ mclude)
Fundrals,nc I 25,000
I Volunlee~ I
In-~md Donations
HO~1E ProJects reqUire a 25% non. federal funding match, List match tn
spaces below'
[
I :\JJltlllnal Prolcct Rc\ cnu...~ ~uhtll\al 279,488
F. TOT,.l PROJECT R[\,[:\t;[S (O.r., 284,488
G, CDBG or HO'\1E S per number of Jerreo R~idenls serHd S20
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C Docu_nu II\d ~tlJn"'4_"~r WIlEA TRIDGE\Local ~nlng.s\T~mporary In'~m~' F.les\OLK 7\2005 CDBG-HOME MuniCIpal
Propouh l ~. doc
-
Proiect Development Form (attachment 2)
1. National Goal:
Benefit low and moderate income families - 100% of families served wtll be Im\ -
income (below 50% of area median income); most wtll be ver) low-income (belo\\ 30% I
of AMI),
2, Problem, Need, or Situation: Moving out of poverty has become Increaslngl) difficult,
especially in the current economic climate, Wages, especially those for less-s\...i1led \\or\...ers,
have stagnated, Genlng off welfare IS only the first step A recent study has Idenllfied that
:;3% of working families In Colorado remain below the poverty level, and that::7% of
children In Colorado are In working-poor families, Stnde is one of the fe\\ programs that
offers services to these working-poor families, helping them move to sustamed employment
abo\ e the pover!) le\ el.
! 3, Metbod of Need Identification: Stride serves families wllh children that are referred b~
I local hOUSing authOrities or welfare agencies, Each famtl) IS assessed to determine their
strengths and their bamers to self-suffiCiency
I
4, Service, Acthit)'. or Intervention: Stride helps eac}, famll;. develop a sclf-sufficlenc) plan,
and then helps the famtly find the resources needed to complete the plan. Each plan IS unique,
and so the actual services are also unique, but common elements Include GED or high school
completion, Job train mg. and post-emplo)ment coaching Substance abuse counseling,
mental health SeI\'ICeS, parenting training. and budgeting assistance are a\ allable for families
\\ho need 11 Stride helps families \\Ith emergenc) finanCial needs, through Its Emergenc~
I Loan Fund, and helps parents find appropriate chlldcare. after school programs, and
i educational enrichment for their children. Case managers \\or\... \\ Ith the famd~ through all
! stages of the plan, especlall;. dUring the crltlCaltr2nslllons from school to \\or\... and from one
lob to the next. until the familY' IS Independent of all malor sources of public aSSISlJnce
5, Outcome: 69% of Stride famtlles have successfull;. compleled their plan, and ha\e
: maintained stable, full-time employment abm e the Federal Poven;. Le\ el Stride's a\erage
I graduate IS earning over $:;5,000 per year
I
I
'6 Indicator: (~umber ofCounl) reSidents to be seI\ed b~ requested amount offundlng)
I Stride's F am d;. Self-Sufficlenc) program seI\ es about ~ 50 Jefferson Counr) families each
~ ear It IS currentl) serving 8 Wheat Ridge families
i
- MelUuremeol Tool(s): \I. e have three maJor goals
I
i . 80.,. of current clients ....dl meel or e"ceed the goals of their self-sufficlenc) plan
I . 90~o of currenl clients \\.11 be emplo~ ed or actl\ e!~ In\ olved In educallon, Job
I trammg, or Job search actl\ Itles
I . 70... of SIn de chents ....111 successfull~ graduate b) maintaining stable, full-lime
I emplo)ment above the pover!) le\el for a minimum of one year
\
: 8, Dala Source aDd Collection Procedure: Data on the above goals IS collected b) case
managers quarterl), prlmarll) based on clienl-repon. Income data IS venfied wllh local
hOUSing aUlhorllles.
_. -
C Documents anJ Smmp Jme"ne, .... HL\ TRIOGE' Local Scnmgs'Tempo'af) Internet F,Ie,\OLK7\100S CDBG-HOME MunICIpal
Pwpo\.1,I) t: I dlX
Jefferson County Community Development
2005 Program Year (June 1,2005 through May 31, 2006)
Municipality Proposal for CDBG / HOME Funding
PLEASE PRO\lDE 1 ORIG[\TAL Al"D 16 COPIES
:
Name of Agency' Volunteers of America Colorado Branch - NutritIOn Programs for the Elder!\ I
,
i
Address. 2660 Larimer Street. Denver, Colorado 80205 i
Nolan D Knox, DueClOr of Nutrinon Services or I
Contact Person: Mary DavIs, Grants Manager, Nutrition ServIces
Phone' 303-297-0408 I
I Fax: 720-264-3306 I
I G1V ra o.org mda"lsravoacolorado org I
Emall,
I nknox a oacolo d
indicate what grant you are applymg for:
I Amount of Funds Requested: $5,250
,2l: CDBG Junsdlcnonal AllocatIOn
o CDSG General AllocatIOn
:J HOME (reqUIres 2500 non-federal match)
For CDBG .Which National Objective(s) will be addressed:
Benefit lo\\'. and moderate-mcome persons
Prevent or eiImJnate slums or blight
~leet urgentcomrnunl~ need
\ es
X
'\0
\.
:-..
-
l "drr \\hich Consolidattd Plan Obircti\f dots "our project fie' (Plr~hf ..elect nnt)
Hal SI"G ,,[[OS
:J Incre,.e 2nd prese"e homeo"nership for 10" and moderale ,ncome people
1\ ill JerTerson Count) reSidents be gJ\en preference for hOUSing"
:J Incr..se and presen e lhe suppl) of affordable renl21 UDItS lhrough 2cquISition, rehabiliulIon, and nr"
conSlruction
1\ ill Jefferson Count\' residents toe s"en preference for housln~"
HO\IELESS ,,[[OS
o -\\\1\1 Iht homtlt1S b\ impro\ing. incrt'asin~ and or t\pandlni! Iht :1,\ ailabllH) of tmt'rgrnc~ \htlur
faCllllles.. ,nd tran,ilionat hOUSing opponunillN
. ~ III krkrson Count) reSidents be SI\en prC'terence for houslng'l
CO\(\ll"ln OE\ UOP\IE"T "fEOS
:J Impro\e nel~hborhood, ,ucb as impro"ng det.norallng ,nlr2uructure, public lacilities. and promotin~
,conomle dt\tlopmtDt
H..,,,, nun\ JelTerson (ounl\' resldenls ....dl bene-fll from \iOUr proposed pro_1ec(liTolal'= Jnd ~o of 311
rCSIJents I
SPECI-\ L POPI'LA TIO'lOS
~ PrNene and IDcruselhe supph of permaneDt supponi\t housing lor non-bomeless population and
persons ...lth special needs
HlJ\olo m.lO~ JeffC'rson COUnl\ reslJenls ",Ill benefit from your propos~d proJl:ct"l (TotJI:: and 00 of all
fes:J:r.:s' \tort thJn JOQ lo,,,,.incomt. frail :J.nd.!or disabled stniors "ill be sen'ed in the cit"\ of
\\ heal RIdge
P S'P COrrlrll'" G-:rc:'r.11 LlJ\.JI \hll."h Gr;ul\ o..xumenu"v"nc:und@:t' 2005 COSG Application doc
ATTACHMENT 6
I. Project Description:
Give a bnef descnplJon of the proJect for wluch you are seekmg funds (includIng proJect
locatIOn) How do you plan to spend the funds?
Volunteers of Amenca provides home-delIvered meals and community-based congregate
nutntion semces to more than 300 elderly Wheat RIdge residents annually These
semces, provided solely on a contribulJon-baslS, ensure that the rnost vulnerable and al-
nsk elderly In our community aren't hungry and forgotten, Accordmg to a Federal srudy,
Nutrition Progyams for the Elderly have a significant impact on the health of program
participants, These progr-ams were found to be effective and efficient in combating
malnutrition and inadequate nutrition among older adults (The NatIOnal Evaluation
of the Elderly Nutrition Program 1993-1995 ) Meals on Wheels and Congyegate
1'.utrltlon services help senIors to age In place, malntam their dlgmty and their qual It) of
lIfe, and remain In theIr own homes m Independent IIvmg SItuatiOns,
Volunteers of Amenca's Meals on \\neels Program proVldes nutnllous, home-delivered
meals to 10\\ -Income, homebound elderly In Jefferson Count) who are unable to grocery
shop or prepare meals for themselves due to physical hmllallOnS, disability, lack of
transponatlOn and/or poverty, These are mdlVlduals who are least lIkely to have access
to other aSSIstance, Unlike a food bank, meals are delivered !o the home, ensunng that
clients not only receive the food they need, but zlso have the assurance of a reguiJr \'ISlt
from a volunteer to check on theIr safety and well-bemg. Often, the volunteer IS the only
person the clIent has contact WIth each day; their VISits are a cnllcal component of the
serv'!ce
The Seniors' Nutntlon Progyam pro\1des comprehenSive nutntlOn services at 2~ dmmg
centers throughout the reglOn, offenng nutritious noon meals m a congregale settmg 10
mdl\1duals 60 years of age and older ThIs communIty-based nutnllon progyam ser. es
hlghl) \ulnerable senIors at Increased nsk of malnutntlon and IsolatIOn Program
partiCipants t)'Plcally are very low Income (at or belo.... 10000 of the poverry level) the)
live alone, and face multiple bamers 10 eallng properly Con!:,'Tegate dlOmg serVices are
offered ~londa) through Thursday at the \\neat Ridge CommunIty Center Servl<.:es
provlded mclude nutntlous meals, nutrition education, and mformatlon and aSSISlan.:e m
accessmg other servlces when needed SenIors anendmg the Dlnmg Cenlers are also
off~ed the opportunIty to pamclpale In exercise classes, health screenings and a \ anel)
of SOCial aCllnlles.
-
317 elderly reSidents of Wheat RIdge ~nefiled from \'olunteers of Amenca nutrlllOn
se;'\lces In 2003 2,156 meals "ere dell\ered to homebound elderly through the Mcals on
Wheels Program, 6,087 meals "ere prO\ IdeJ to seniors who alJended the \vneatndge
Dining Center
\'olunteers of Amenca respectfull) rC'lueSb CDSG funds to be used to purchase raw
lcod and supplies for the preparallon, packaging and servlce:dehvery of meals to eligible
reSidents of \\'heat Ridge.... ho recel\e ser\"1ces through the Meals on Wheels Program;
and. \0 pro\"Jde nutrlllon serv'lces :ltthe Wheat Ridge Dmmg Center. CDBG funds
\\ould be used to se!"' e indhiduals \\ ho ha\ e an income at or below 100% of the
federal poverty guideline - Q 10"'''' income ,i1redrold than rhe J 25% o/poverty lewd
rtquirt.'d for CDBG funds.
p :'),p C..,rr:1'T'Of'I (,(onc'")llOCll MJlCn C~"l o."Cu~U \lw"hnmdge ~1)()5 COBG Apphc3Illon_doc
II. Funding:
A. If one source of fundmg IS lost for this proJect, does your orgamzatlon have a
connngency plan m place for thlS panIcular proJect? Please explam.
V olunteers of Amenca has developed a diversified fundmg base for ItS Nutntlon
Programs for the Elderly conslstmg of a combmatlOn of local match from CIties and
cou~tles sef\'ed, MIle High UnIted Way; government grants; foundatIon grants. direct
mat! campaigns; and speCial fundralsIng events such as Share Our Strength, the
Sanctuary GolfToumament, Runmn' of the Green, and Western Fantasy Ho\\e\er \\ Ith
the SignIficant mcrease m requests for Meals on 'W'heels Sef\1CeS oyer the past eighteen
months, 11 would be very difficult to proVlde a level of servIce consIstent WIth the need m
Jefferson Count) WIthout fundIng from the County and the CItIes served. Smce program
fundmg IS allocated on an annual baSIS, Volunteers of Amenca must contmuall> raise the
balance of funds needed to sustaIn sef\'1ces and compensate for year-to-year fluctuatIOns,
If CDBG or local match funds were not avaIlable, It would mean that eIther additional
funds would have to be raised beyond the current fundralsIng capacity of the program. or
that fewer seniors could be served,
B If proJect does not get 100% fundmg as requested m thiS proposal \\hat \\ ould be
an acceptable percent alt~matIYe?
-
\ olunteers of Amenca IS requestIr:g fundmg m an amount needed to maIntain ser.lces to
elderly reSidents of \\'heat RIdge consistent with the current Ie\ el of need CIties and
mUniCipalities served by Nutnllon Programs for the Elderl> are asked to pro\'IJe IlKJI
suppon equal to 10% of the Fedaal Jnd State fundmg e\pended on sen Ice, \\ Ithln CJch
area We would be grateful for full fundmg. ho....e\er, e\en panla! fundmg \\uulJ help
ensure that seniors most at-ns!, receIve nutntlous meals. E'er) senior that \\e re,ellC
funding to ser. e IS one less senior who \\111 go \\lthout meals. one less senior \\ ho \\ ill be
put on a watling list for ser.'lCes. it COSH less thall SJ..JOO 10 pTIJ\'ide a sellior k'/11r a filII
year of either ,Heals 011 H7/eels or COl/gregale 1/Ieals, This is milch less Ihal/ lit" w'l
of I/llrsing home care or a single hospilal Hay_
C Complete the Project Budget Form tattachment II
III. Organizational Capacity:
Ple3se e\plam your organizatIOn s opa':ll: to manJge perform the project
\ olunteers of Amenca Ius been the pnmar) pro\ Ider uf home-deltvered meal ser. Ices
tor the elderl> In Jefferson CounT'. and throughout the se\ en-count) Dem er metropolll;]n
.HeJ since 197-1 ~leals on Wheel< ser.lces In JelTerson Count) are pro\lded In
pJrrnershlp With the Jeffco ACllon Center, lhe Senior Resource Center Mounram Sef\lces
Prognm, and '^ Ith the assistance of more th.1n 200 dedIcated \olunteers Volunteers of
-\menCJ IS distinctly qualified 10 pnl\ Ilk scr. Ices of thiS scope we have an euenSlye
net\\ork of volunteers, ....e have esublbhed collaborall\e rebtlonshlps involVing local
communIl)-based organIzallons In ~er.'lng the clienLS and, \\e have the dcmonstrated
cap3cll) - phYSical. fiscal and managenal - to successtully pro\lde reliable. h,!~h-quallty
ser.'lces.
1\ ,
Project Information
-
Complet~ Ihe ProJect De\elopmenl Form (JtlJchmenl 2)
t' ............ { ornmoo (r('nC'f"1l Loc~l '\1~lCh tJr.Jn\ ()ncUrTCnts "' h<:JInJ~e :t}I)S l DBG A"pphC3110n doc
V, Signatures and Certification
] certIfy that all mformatlOn pro\1ded m thIs grant appltcation IS true and complete I
understand that any false mformatlon or omISSiOn may dlsqualtfy my orgamzatlOn from
further consideranon for grant fundmg, I authorize the investigatIon of any or all
statements contamed m thIS applIcatIon and any other mformatlon pertment to thIS
applIcatIOn and my organIzation and ltS employees, officers and board members,
I have read, understand, and by my SIgnature, agree wnh the above statements and
authonze the InvestIgatIOn of my organizatIOn as set forth above,
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v. Signatures and Certification
I certify that all InformatIOn proVlded In thIs grant appltcatlOn IS true and complete, I
understand that any false InformatIOn or omISSIon may disqualify my organIzatIOn from
further conslderanon for grant fundmg, I authonze the InvestigatIon of any or all
statements contamed in thtS appl1catlOn and any other mformatlon penment to thIS
apphcatlOn and my organizallon and its employees, officers and board members,
I have read, understand, and by my SIgnature, agree WIth the above statements Jnd
authonze the IOvestlgatlOn of my orgamzatlon as set forth above,
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Proiect Development Form (attachment 2)
National Goal:
Goal #6, Low-mcome people, especIally vulnerable populatIOns, aclueve their potenlJal b)
strengthening farmly and other suppomve systems,
1. Problem, Need, or Situation:
Elderly persons are at Increased nsk of hunger, malnutnlJon and/or Inadequate nutrllJon when
they are unable to grocery shop, buy enough nutrl1JOUS food, and/or prepare meals for themselves
due to phYSical IImlta1Jons, lack oftransportalJon and poverty-level income
2. l\lethod of Need Identification:
One in four elderly in tue community are malnourished, Accordmg to the Surgeon General.
there IS a conclus1\'e lInk between diet and the leadmg causes of death and dlsablhty m Amenca.
(MalnutntlOn m the Elderly, A Nanonal Cnsls, U,S AdmmlstratlOn on Agmg, US Depl. of
Health and Human SeMces,) "The need for and the success of the Older A.mencan Act NutnlJon
Program IS based on SCientific evidence that Indicates adequate nutrltlOn IS necessary to maintain
cogmlJve and phYSical func1JonIng; to prevent, reduce, and manage chromc disease and disease
related disabilItIes; and to sustam health and qualIty of hfe," Wellman NS, Rosenz....elg LY,
Lloyd JL. Thirty years of the Older Amencans Nutrltlon Program, JAm Dzt!/ Assoc 2002
3. Service, Activity, or Intervention:
18 homebound elderly persons (unduphcated IndiViduals) receIve nutnttous home-dehvered
meals and a daily or weekly Y1Slt by a volunteer to check on thelI safe!) and well-bemg
-
II 295 semors (an a\'erage of 30 seniors every day) receive nutntlous meals at the \\ neat RIJge
DmIng Center, opportunlttes for SOCial mteractlon and access to communII) resources to help
jthem maIntaIn their health, reduce Isolation and live Independentl)
I 4, Outcome:
: Elderly persons, espeCially those at higher nsk, have access to nutntlous food that requm:s linle
I or no prepara1Jon, regardless of theIr ability to pay
I Elderl) persons stabilize or Improve thell' health and or ....ell-bemg through diet and nutnl10n
I
I
; Elderl) persons remain m mdependent-lI\lng Situations In the community as long as pOSSible
, through ~utrll1on Program services and linkages to other commUnIty-based serv'lces.
I
! S, Indicator: (Sumber of Count) reSidents to be served b) requested amount of fundmg)
, 10 unduplic;ued seniors "ould be served in the cit) of Wheat Ridge with CDBG funds in the
: one-)ur grant period:
I
; 10 of 10 or 100% of seniOrs receive nutnllous, prepared meals that pro~,de them with a rrunlmum
; of one-third of the dally dietary U1take of nutnents for older adults per the Surgeon General.
16 of 10 or 600" of senIors mamtam or Improve their nutntlOnal status.
! 7 uf lOur 7000 uf senior; Impruve their abllll) to I" e mJep.:I,dLJtly
I
p 5....P-(ommon (r('l"Icnl LQl..:al ~hlCh lJnnl ()..lCufT'W:1"lU ~ncllndge 100; COSG Appl1c3oon doc
6, Measurement Tool(s):
SerVIce delivery logs and route sheets,
In Home Chent Assessment Form (WIth nutntJOnal score calculated),
Chent SatIsfactIon Surveys,
7, Data Source and Collection Procedure:
ServIce levels are tracked Vla route sheets and dining center SIgn-in sheets. Meals on \\ neels
route sheets are Input Into a database dally b) program staff: data IS sent to agenc) 's accounting
dept. and used to generate these reports: AnalYSIS of Meals Served, SAJvIS Agency Service
Summary: and Quanerly Performance repons prepared by the Dlvlslon Duector
In Home (hent Assessment Forms are completed at mtake and every SL'{ months thereafter at a
home \1SIt. These forms are completed by aSSIgned staff and kept m central program client files.
Chent SatISfactIOn Surveys are distributed to all program pamclpants annually ThIS data IS
entered Into program database and the results are reponed as pan of the agency s Outcome
Measurement Process,
-
P s,p (ommon ~r<n('r.tIl.\l(Jl \1.I:~!1 v~n: tJQ.,.umenu. ~t\('Jmdg'c ~{j()S C[ltiC -\rphcallon doc
ITEM NO: ~,
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE,
March 28, 2005
TITLE:
RESOLUTION 15-2005 - A RESOLUTION APPROVING A
CONTRACT WITH THE COLORADO DEPARTMENT OF
TRANSPORTATION, AND IN CONNECTION THEREWITH,
APPROVING THE EXPENDITURE OF FUNDS FOR PROJECT
NO. 0703-294, ALONG WITH AMENDING THE FISCAL YEAR
2005 CAPITAL INVESTMENT PROGRAM (CIP) BUDGET TO
REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIA TION
o PUBLIC HEARING
o BIDSIMOTIONS
~ RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date _)
o ORDINANCES FOR 2ND READING
Quasi-Judicial. 0 ['gJ
/Ji:!~O
Director of Public Works
CI~~G
-
EXECUTIVE SUMMARY:
The Colorado Department of Transportation (COOT) requires that the City reimburse the Department
for staff costs and expenses incurred in review and oversIght involved in a feasibIlity study for
proposed improvements to the I _70/32nd A venue/Y oungfield Interchange, associated WIth the Cabela's
project. The attached Contract provides for the reimbursement of COOT costs, not-to-exceed
$120,000, for this study. This expense will be reimbursed to the City of Wheat Ridge from proceeds
of bonds issued by the Cabela's project Metropolitan Distnct, when available. A supplemental budget
appropriation of $120,000 from the Capital Investment Program (CIP) Fund undeslgnated reserves to
the Public Improvement Projects, Development Related, CIP account # 30-303-800-851, is requested
to fund this study
COMMISSION/BOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
The Traffic Impact Study submItted with the Outline Development Plan for the Cabela's Shopping
Center recommended improvement of the I_70/32nd A venue/Y oungfield Interchange, COOT requires
the CIty to comply with COOT Policy 1601 when requesting major improvements to interchanges,
COOT further requires that the City reImburse the Department for staff costs and expenses incurred in
review and oversight involved m the feasibIlity study for the proposed improvements to the
interchange, The attached Contract provIdes for the reimbursement of CDOT costs, not-to-exceed
$120,000, associated with the 1601 process underway for the Cabela's project. This expense will be
reimbursed to the City of Wheat Ridge from proceeds of bonds Issued by the Cabela's project
Metropolitan District, when available A supplemental budget appropnation of $120,000 from the
Capital Investment Program (CIP) Fund undesignated reserves to the Public Improvement Projects,
Development Related, CIP account # 30-303-800-851, is requested to fund this study,
AL TERNA TIVES CONSIDERED:
Not authorize execution of the Contract with CDOT.
FINANCIAL IMPACT:
The proposed contract provides for reimbursement of costs incurred by CDOT to a maximum of
$120,000, Amending the 2005 Budget allows the transportation feasibility study to be funded in
anticipation ofthe formation of the Metropolitan District and sale of bonds, The CIty of Wheat RIdge
will be reImbursed from the Metropolitan District.
RECOMMENDED MOTION:
"I move to approved Resolution 15-2005, a Resolution Approving a Contract wIth the Colorado
Department of Transportation, and in Connection Therewith, Approving the Expenditure of Funds for
Project No 0703-294, Along with Amendmg the Fiscal Year 2005 CapItal Investment Program Budget to
Reflect the Approval of a Supplemental Budget Appropriation,"
or,
"I move to table indefinitely Resolution 15-2005, a Resolution Approving a Contract with the Colorado
Department of Transportation, and in Connection Therewith, Approving the ExpendIture of Funds for
Project No 0703-294, Along with Amending the Fiscal Year 2005 Capital Investment Program Budget to
Reflect the Approval of a Supplemental Budget Appropriation for the following reason( s)
"
Report Prepared by'
Reviewed by
Tim Paranto, Director of Public Works
Randy Young, City Manager
Patrick Goff, Deputy City Manager
Attachments:
1 CDOT Contract
2, Resolution 15-2005
(Local $CDOTWRK)
PROJECT 0703-294, (15214)
REGION 6 (RP)
Rev 10103
05 HA6 00062
CMS 10 05-160
CONTRACT
THIS CONTRACf made this _ day of 20--, by and between the State of
Colorado for the use and benefit of the Colorado Department of Transportation hereinafter referred to
as the State and the CITY OF WHEAT RIDGE, 7500 West 29m Avenue, Wheat Ridge, Colorado,
80033, FEIN: 84-<l595832, hereinafter referred to as the "Contractor" or the "Local Agency."
RECITALS
1. Authority exists in the law and ftmds have been budgeted, appropriated and otherwise made
available and a sufficient uncommitted balance thereof remains available for payment of project and
Local Agency costs in Fund Number 400, Appropriation Code 010, Oq~ani7J'ltion Number 9991,
Program 2000, Function 3404, Object 2312 IN, Phase M, Reporting Category 6315, Contract
Encumbrance Number 15214, (Contract Encumbrance Amount: $0.00),
2. Required approval, clearance and coordination have been accomplished from and with appropriate
agenCIes_
-
3, Pursuantto43-2-104.5 C.R.S, as amended, the State may contract with Local Agencies to provide
maintenance and construction of highways that are part of the state (or local agency) highway
system-
4, Local Agency anticipates a project for a feasibility study for the possible interchange improvements
at the 1-70 at 3200fY oungfield interchange, and by the date of execution of this contract, the Local
Agency and/or the State has completed and submitted a preliminary version of COOT form #463
describing the general nature of the Work. The Local Agency understands that., before the Work
begins, form #463 may be revised as a result of design changes made by COOT, in coordination with
the Local Agency, in its internal review process_ The Local Agency desires to perform the Work
described in form #463, as it may be revised,
5, The Local Agency has made ftmds available for project (15214), which shall consist of reimbursing
the State for oversight charges associated with the possible interchange improvements to the 1-70 at
3200 N oungfie1d interchange, referred to as the "Project" or the "Work." Such Work will be performed
in Wheat Ridge, Colorado, specifically described in Exhibit A.
6, The Local Agency has ftmds available and desires to provide 100% of the ftmding for the work_
7, The Local Agency has estimated the total cost of the work and is prepared to provide the ftmding
required for the work, as evidenced by an appropriate ordinance or resolution duly passed and
adopted by the authorized representatives of the Local Agency, which expressly authorizes the Local
ATTACHMENT 1
Agency to enter into this contract and to expend its funds for the work under the project. A copy of
this ordinance or resolution is attached hereto and incorporated herein as Exhibit B.
8, This contract is executed under the authority of SS 29-1-203,43-1-110; 43-1-116, 43-2-101(4Xc)
and 43-2-144, C.R.S. and Exhibit B.
9, The parties hereto desire to agree upon the division of responsibilities with regard to the project.
THE PARTIES NOW AGREE THAT:
Section 1. Scope of Work
The Project or the Work nnder this contract shall consist of reimbursing the State for oversight
charges associated with the possible interchange improvements to the 1-70 at 32odfYoungfield
interchange, in Wheat Ridge, Colorado, as more specifically described in Exhibit A.
Section 2. Order of Precedence
In the event of conflicts or inconsistencies between this contract and its exhibits, such conflicts
or inconsistencies shall be resolved by reference to the documents in the following order of priority:
1, This contract
2. Exhibit A (Scope of Work)
3, Exhibit C (Contract Modification Tools)
4. Other Exhibits in descending order of their attachment.
Section 3. Term
This contract shall be effective upon approval of the State Controller or designee, or on the
date made, whichever is later, The term of this contract shall continue through the completion and
final acceptance of the Project by the State, FHW A and the Local Agency,
Section 4. Project Funding Provisions
A_ The Local Agency has estimated the total cost of the work and is prepared to provide the funding
for the work, as evidenced by an appropriate ordinance or resolution duly passed and adopted by the
authorized representatives of the Local Agency, which expressly authorizes the Local Agency to
enter into this contract and to expend its funds for the project. A copy of this ordinance or resolution
is attached hereto and incorporated herein as Exhibit B,
Page 2 of 11
B. The Local Agency has estimated the total cost the work to be $120,000,00 which is to be funded
as follows;
a,
Local Agency Funds
$120,000,00
Total Funds:
$120,000,00
C. The maximum amount payable by the Local Agency under this contract shall be $120,000_00,
unless such amount is increased by an appropriate written modification to this contract executed
before any increased cost is incurred_ It is understood and agreed by the parties hereto that the total
cost of the work stated hereinbefore is the best estimate available, based on the design data as
approved at the time of execution of this contract, and that such cost is subject to revisions (in accord
with the procedure in the previous sentence) agreeable to the parties prior to bid and award,
D. The parties hereto agree that this contract is contingent upon all funds designated for the project
herein being made available from local sources, as applicable. Should these sources fail to provide
necessary funds as agreed upon herein, the contract may be tenninated by either party, provided that
any party terminating its interest and obligations herein shall not be relieved of any obligations which
existed prior to the effective date of such tennination or which may occur as a result of such
termination.
Section 5. Project Payment Provisions
-
A. The Local Agency will reimburse the State for incurred costs relative to the project following the
Local Agency's review and approval of such charges, subject to the terms and conditions of this
contract.
B. If the Local Agency is to be billed for COOT incurred costs, the billing procedure shall be as
follows:
1_ Upon receipt of each bill from the State, the Local Agency will remit to the State the
amount billed no later than 60 days after receipt of each bill. Should the Local
Agency fail to pay moneys due the State within 60 days of demand or within such
other period as may be agreed between the parties hereto, the Local Agency agrees
that, at the request of the State, the State Treasurer may withhold an equal amount
from future apportionment due the Local Agency from the Highway Users Tax Fund
and to pay such funds directly to the State_ Interim funds, until the State is
reimbursed, shall be payable from the State Highway Supplementary Fund (400),
2, If the Local Agency fails to make timely payment to the State as required by this
section (within 60 days after the date of each bill), the Local Agency shall pay
interest to the State at a rate of one percent per month on the amount of the payment
which was not made in a timely manner, until the billing is paid in full. The interest
shall accrue for the period from the required payment date to the date on which
payment is made.
Page 3 of 11
C. The State will prepare and submit to the Local Agency, no more than monthly, charges for costs
incurred relative to the project. The State's invoices shall include a description of the amounts of
services performed, the dates of performance and the amounts and description of reimbursable
ex.penses, The invoices will be prepared in accordance with the State's standard policies, procedures
and standardized billing format,
Section 6. State and Local Agency Commitments
The Local Agency Contract Administration Checklist in Exhibit D describes the Work to be
performed and assigns responsibility of that Work to either the Local Agency or the State, The
"Responsible Party" referred to in this contract means the Responsible Party as identified in the
Local Agency Contract Administration Checklist in Exhibit D,
A, Design [if applicable]
I, If the Work includes preliminary design or final design (the "Construction Plans"), or
design work. sheets, or special provisions and estimates (collectively referred to as the "Plans"), the
responsible party shall comply with the following requirements, as applicable:
a. perform or provide the Plans, to the ex1ent required by the nature of the
Work.,
b, prepare final design (Construction Plans) in accord with the requirements of
the latest edition of the American Association of State Highway
Transportation Officials (AASHTO) manual or other standard, such as the
Uniform Building Code, as approved by COOT.
c, prepare special provisions and estimates in accord with the State's Roadway
and Bridge Design Manuals and Standard Specifications for Road and Bridge
Construction.
d, include details of any required detours in the Plans, in order to prevent any
interference of the construction work and to protect the traveling public.
e. stamp the Plans produced by a Colorado Registered Professional Engineer.
f. provide final assembly of Plans and contract documents.
g. be responsible for the Plans being accurate and complete,
h. make no further changes in the Plans following the award of the construction
contract ex.cept by agreement in writing between the parties. The Plans shall
be considered final when approved and accepted by the parties hereto, and
when final they shall be deemed incorporated herein,
B. Construction [if applicable]
1. If the Work. includes construction, the responsible party shall perform the
construction in accordance with the approved design plans and/or administer the
construction all in accord with the Local Agency Contract Administration Checklist.
Such administration shall include project inspection and testing; approving sources of
materials; performing required plant and shop inspections; documentation of contract
Page 4 of 11
payments, testing and inspection activities; preparing and approving pay estimates;
preparing, approving and securing the fundmg for contract modification orders and
minor contract revisions; processing contractor claims; construction supervision; and
meeting the Quality Control requirements of the FHW AlCDOT Stewardship
Agreement., as described in the Local Agency Contract Administration Checklist.
2. Ifthe State is the responsible party:
a. it shall appoint a qualified professional engineer, licensed in the State of
Colorado, as the State Agency Project Engineer (SAPE), to perform that
administration. The SAPE shall administer the project in accordance with
this contract, the requirements of the construction contract and applicable
State procedures.
b. if bids are to be let for the construction of the project, the State shall, in
conjunction with the Local Agency, advertise the call for bids and upon
concurrence by the Local Agency will award the construction contract(s) to
the low responsive, responsible bidder(s),
(1)
~
(2)
(3)
in advertising and awarding the bid for the construction of a federal-
aid project., the State shall comply with applicable requirements of23
USC ~ 112 and 23 CFRParts633 and 635 andC.R.S, ~ 24-92-101 et
seq. Those requirements include, without limitation, that the
State/contractor shall incorporate Form 1273 (Exhibit II) in its
entirety verbatim into any subcontract(s) for those services as terms
and conditions therefore, as required by 23 CPR 633.l02(e),
the Local Agency has the option to concur or not concur in the
proposal of the apparent low bidder for work on which competitive
bids have been received. The Local Agency must declare its
concurrence or non-concurrence within 3 working days after said bids
are publicly opened.
by indicating its concurrence in such award, the Local Agency, acting
by or through its duly authorized representatives, agrees to provide
additional funds, subject to their availability and appropriation for
that purpose, if required to complete the Work under this project if no
additional federal-aid funds will be made available for the project,
c. If all or part of the construction work is to be accomplished by State
personnel (i.e, by force account), rather than by a competitive bidding
process, the State will ensure that all such force account work is
accomplished in accordance with the pertinent State specifications and
requirements with 23 CFR 635, Subpart B, Force Account Construction.
Page 5 ofll
Section 7. ROW Acquisition and Relocation
Prior to this project being advertised for bids, the Responsible Party will certify in writing
that all right of way has been acquired in accordance with the applicable State and federal
regulations, or that no additional right of way is required,
Any acquisition/relocation activities must comply with all federal and state statutes,
regulations, COOT policies and procedures, 49 CFR Part 24, the government wide Uniform Act
regulation, the FHW A Project Development Guide and COOT's Right of Way Operations Manual.
Allocation of Responsibilities can be as follows:
. Federal participation in right of way acquisition (3111 charges), relocation (31 09
charges) activities, if any, and right of way incidentals (expenses incidental to
acquisition/relocation of right of way - 3114 charges);
. Federal participation in right of way acquisition (3111 charges), relocation (3109
charges) but no participation in incidental expenses (3114 charges); or
. No federal participation in right of way acquisition (311 charges) and relocation
activities (3109 expenses).
Regardless of the option selected above, the State retains oversight responsibilities, The
Local Agency's and the State's responsibilities for each option is specifically set forth in CDOT's
Right of Way Operation Manual. The manual is located at
httP,/ /www.dot.statc.co.us/DevclopProi ects/DeSignSUDport,
-
Section 8. Utilities
If necessary, the Responsible Party will be responsible for obtaining the proper clearance or
approval from any utility company, which may become involved in this Project. Prior to this Project
being advertised for bids, the Responsible Party will certify in writing that all such clearances have
been obtained.
Section 9. Railroads
In the event the Project involves modification of a railroad company's facilities whereby the
Work is to be accomplished by railroad company forces, the Responsible Party shall make timely
application to the Public Utilities Commission requesting its order providing for the installation of
the proposed improvements and not proceed with that part of the Work without compliance. The
Responsible Party shall also establish contact with the railroad company involved for the purpose of
complying with applicable provisions of 23 CFR 646, subpart B, concerning federal-aid projects
involving railroad facilities, including:
}, Executing an agreement setting out what work is to be accomplished and the
location(s) thereof, and that the costs of the improvement shall be eligible for federal
participation,
Page 6 of 11
2. Obtaining the railroad's detailed estimate of the cost ofthe Work,
3, Establishing future maintenance responsibilities for the proposed installation.
4, Proscribing future use or dispositions of the proposed improvements in the event of
abandonment or elimination of a grade crossing,
5. Establishing future repair and/or replacement responsibilities in the event of
accidental destruction or damage to the installation,
Section 10. Environmental Obligations
The State shall perform all Work in accordance with the requirements of the current federal
and state environmental regulations including the National Environmental Policy Act of 1969
(NEPA) as applicable.
Section 11. Record Keeping
The State shall maintain a complete file of all records, documents, communications, and
other written materials, which pertain to the costs incurred under this contract. The State shall
maintain such records for a period of six (3) years after the date of termination of this contract or
final payment hereunder, whichever is later, or for such further period as may be necessary to resolve
any matters which may be pending. The State shall make such materials available for inspection at
all reasonable times and shall permit duly authorized agents and employees of the Local Agency and
FHW A to inspect the project and to inspect, review and audit the project records,
--
Section 12. Termination Provisions
This contract may be terminated as follows:
A, Termination for Convenience. The State may terminate this contract at any time the State
determines that the purposes of the distribution of moneys under the contract would no longer be
served by completion of the project. The State shall effect such termination by giving written notice
of termination to the LocaI Agency and specifying the effective date thereof, at least twenty (20) days
before the effective date of such termination,
B. Termination for Cause, If, through any cause, the Local Agency shall fail to fulfill, in a timely
and proper manner, its obligations under this contract, or if the Local Agency shall violate any of the
covenants, agreements, or stipulations of this contract. the State shall thereupon have the right to
terminate this contract for cause by giving written notice to the Local Agency of its intent to
terminate and at least ten (10) days opportunity to cure the default or show cause why termination is
otherwise not appropriate, In the event of termination, all finished or unfinished documents, data,
studies, surveys, drawings, maps, models, photographs and reports or other material prepared by the
Local Agency under this contract shall, at the option of the State, become its property, and the Local
Agency shall be entitled to receive just and equitable compensation for any services and supplies
delivered and accepted, The LocaI Agency shall be obligated to return any payments advanced under
the provisions of this contract.
Page 7 of 11
2. Obtaining the railroad's detailed estimate of the cost of the Work.
3, Establishing future maintenance responsibilities for the proposed installation.
4. Proscribing future use or dispositions of the proposed improvements in the event of
abandonment or elimination of a grade crossing,
5, Establishing future repair and/or replacement responsibilities in the event of
accidental destruction or damage to the installation,
Section 10. Environmental Obligations
The State shall perform all Work in accordance with the requirements of the current federal
and state environmental regulations including the National Environmental Policy Act of 1969
(NEPA) as applicable,
Section 11. Record Keeping
The State shall maintain a complete file of all records, docwnents, communications, and
other written materials, which pertain to the costs incurred under this contract. The State shall
maintain such records for a period of six (3) years after the date oftermination of this contract or
final payment hereunder, whichever is later, or for such further period as may be necessary to resolve
any matters which may be pending, The State shall make such materials available for inspection at
all reasonable times and shall permit duly authorized agents and employees of the Local Agency and
FHW A to inspect the project and to inspect, review and audit the project records,
--
Section 12. Termination Provisions
This contract may be terminated as follows:
A. Termination for Convenience, The State may terminate this contract at any time the State
determines that the purposes of the distribution of moneys under the contract would no longer be
served by completion of the project. The State shall effect such termination by giving written notice
of termination to the Local Agency and specifying the effective date thereof, at least twenty (20) days
before the effective date of such termination,
B. Termination for Cause. If, through any cause, the Local Agency shall fail to fulfill, in a timely
and proper manner, its obligations under this contract, or if the Local Agency shall violate any of the
covenants, agreements, or stipulations of this contract, the State shall thereupon have the right to
terminate this contract for cause by giving written notice to the Local Agency of its intent to
terminate and at least ten (10) days opportunity to cure the default or show cause why termination is
otherwise not appropriate. In the event of termination, all finished or unfinished documents, data,
studies, surveys, drawings, maps, models, photographs and reports or other material prepared by the
Local Agency under this contract shall, at the option of the State, become its property, and the Local
Agency shall be entitled to receive just and equitable compensation for any services and supplies
delivered and accepted, The Local Agency shall be obligated to return any payments advanced under
the provisions of this contract,
Page 7 of 11
Notwithstanding the above, the Local Agency shall not be relieved ofliability to the State for any
damages sustained by the State by virtue of any breach of the contract by the Local Agency, and the
State may withhold payment to the Local Agency for the purposes of mitigating its damages until
such time as the exact amount of damages due to the State from the Local Agency is determined.
If after such termination it is determined, for any reason, that the Local Agency was not in default
or that the Local Agency's action/inaction was excusable, such termination shall be treated as a
termination for convenience, and the rights and obligations of the parties shall be the same as if the
contract had been tenninated for convenience, as described herein,
C. Termination Due to Loss of Funding, The parties hereto expressly recognize that the Local
Agency is to be paid, reimbursed, or otherwise compensated with federal and/or State funds which
are available to the State for the pwposes of contracting for the Project provided for herein, and
therefore, the Local Agency expressly understands and agrees that all its rights, demands and claims
to compensation arising under this contract are contingent upon availability of such funds to the
State, In the event that such funds or any part thereof are not available to the State, the State may
immediately terminate or amend this contract.
Section 13. Legal Authority
The Local Agency warrants that it possesses the legal authority to enter into this contract and that
it has taken all actions required by its procedures, by-laws, and/or applicable law to exercise that
authority, and to lawfully authorize its undersigned signatory to execute this contract and to bind the
Local Agency to its terms. The person(s) executing this contract on behalf of the Local Agency
warrants that such person(s) has full authorization to execute this contract.
Section 14. Representatives and Notice
The State will provide liaison with the Local Agency through the State's Region Director, Region
6,2000 South Holly Street, Denver, Colorado 80222, Said Region Director will also be responsible
for coordinating the State's activities under this contract and will also issue a "Notice to Proceed" to
the Local Agency for commencement of the Work. All communications relating to the day-to-day
activities for the work shall be exchanged between representatives of the State's Transportation
Region 6 and the Local Agency. All communication, notices, and correspondence shall be addressed
to the individuals identified below. Either party may from time to time designate in writing new or
substitute representatives.
lfto State:
Edward Martinez
COOT Region 6
Resident Engineer
2000 S. Holly Street
Denver, CO 80222
(303)757-9278
If to the Local Agency:
Tim Paranto
City of Wheat Ridge, CO.
Public Works Department
7500 West 2911> Avenue
Wheat Ridge, Colorado 80033
(303)235-2860
Page 8 ofl1
Section 15. Successors
Except as herein otherwise provided, this contract shall inure to the benefit of and be bmding
upon the parties hereto and their respective successors and assigns,
Section 16. Third Party Beneficiaries
I t is expressly understood and agreed that the enforcement of the terms and conditions of this
contract and all rights of action relating to such enforcement. shall be strictly reserved to the State
and the Local Agency. Nothing contained in this contract shall give or allow any claim or right of
action whatsoever by any other third person. It is the express intention of the State and the Local
Agency that any such person or entity, other than the State or the Local Agency receiving services or
benefits under this contract shall be deemed an incidental beneficiary only.
Section 17. Governmental Immunity
Notwithstanding any other provision of this contract to the contrary, no term or condition of
this contract shall be construed or interpreted as a waiver, express or implied., of any of the
immunities, rights, benefits, protection, or other provisions of the Colorado Governmental Immunity
Act. ~ 24-10-101, et seq" C.R.S., as now or hereafter amended, The parties understand and agree
that liability for claims for injuries to persons or property arising out of negligence of the State of
Colorado, its departments, institutions, agencies, boards, officials and employees is controlled and
limited by the provisions of ~ 24-10-101, et seq., C.R.S., as now or hereafter amended and the risk
management statutes, ~~ 24-30-1501, et seq" C.R.S., as now or hereafter amended,
--
Section 18. Severability
To the extent that this contract may be executed and performance of the obligations of the
parties may be accomplished within the intent of the contract, the terms of this contract are severable,
and should any term or provision hereof be declared invalid or become inoperative for any reason,
such invalidity or failure shall not affect the validity of any other term or provision hereof.
Section 19. Waiver
The waiver of any breach of a term, provision, or requirement of this contract shall not be
construed or deemed as a waiver of any subsequent breach of such term, prOVIsion, or requirement.
or of any other term, provision or requirement.
Sution 20. Entire Understanding
This contract is intended as the complete integration of all understandings between the
parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any
force or effect whatsoever, unless embodied herein by writing. No subsequent novation, renewal,
addition, deletion, or other amendment hereto shall have any force or effect unless embodied in a
__ writing executed and approved pursuant to the State Fiscal Rules,
Page 9 of 11
Section 21. Survival of Contract Terms
Notwithstanding anything herein to the contrary, the parties understand and agree that all
terms and conditions of this contract and the exhibits and attachments hereto which may require
continued performance, compliance or effect beyond the termination date of the contract shaH
survive such termination date and shall be enforceable by the State as provided herein in the event of
such failure to perform or comply by the Local Agency,
Section 22. Modification and Amendment
This contract is subject to such modifications as may be required by changes in federal or
State law, or their implementing regulations, Any such required modification shall automatically be
incorporated into and be part ofthis contract on the effective date of such change as if fully set forth
herein, Except as provided above, no modification of this contract shall be effective unless agreed to
in writing by both parties in an amendment to this contract that is properly executed and approved in
accordance with applicable law.
Section 23. Funding Letters
The State may allocate more or less funds available on this contract using a Funding Letter
substantially equivalent to Exhibit C and bearing the approval of the State Controller or his designee,
The funding letter shall not be deemed valid until it shall have been approved by the State Controller
or his designee,
--
Section 24. Disputes
Except as otherwise provided in this contract, any dispute concerning a question of fact
arising under this contract which is not disposed of by agreement will be decided by the Chief
Engineer of the Department of Transportation. The decision of the Chief Engineer will be final and
conclusive unless, within 30 calendar days after the date of receipt of a copy of such written decision,
the Local Agency mails or otherwise furnishes to the State a written appeal addressed to the
Executive Director of the Department of Transportation. In connection with any appeal proceeding
under this clause, the Local Agency shall be afforded an opportunity to be heard and to offer
evidence in support of its appeal, Pending fmal decision of a dispute hereunder, the Local Agency
shall proceed diligently with the performance of the contract in accordance with the ChiefEngineer's
decision. The decision of the Executive Director or his duly authorized representative for the
determination of such appeals will be final and conclusive and serve as final agency action. This
dispute clause does not preclude consideration of questions of law in connection with decisions
provided for herein. Nothing in this contract, however, shall be construed as making final the
decision of any administrative official, representative, or board on a question of law
Page 10 of 11
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
CONTRACTOR:
ST ATE OF COLORADO'
BILL OWENS
GOVERNOR
CITY OF WHEAT RIDGE, COLORADO
Legal Name of Contracting Entity
By
For Executive Director
Department of Transportation
840595832
Social Security Number or FEIN
Signature of Authorized Officer
Print Name & Title of Authorized Officer
CORPORATIONS:
(A corporate seal or attestation is required,)
Attest (Seal) By
(Corporate Secretary or Equivalent, or Town/City/County Clerk)
-
Effective: Aprill, 2004
Page 11 of 11
Exhibit A
FORM 463
or
SCOPE OF WORK
-
Colorado Department of Transportation
Origin Date: 02/02/2005
Project code: 152]4
Project number 0703.294
PE Proiect Code
STIP number'
DESIGN DATA
Revise Date:
Metric
; English
Revision t.
PE Proiect Number
~ge 1
Status: . preliminary final
Prepared by' Revised by
E, Martinez
Dale: 02/0212005 Date:
Submitted by Proj,Mgr Approved by Preconstruction Engineer
Region: 06
revised
Date:
Geographic location:
1-70 between SH 58 and south of 32nd / Y oungfield Interchange,
Project description: 1-70 @ 32ND A VENUE! YOUNGFIELD
County1 I County2: I County3'
MuniCipality'
System code: Interstate
Oversight:
Planned length:
Terrain type: , 'Level ' , Plains , R<>lling . Urban
Description of proposed constructionlimprovement (attach map showing site location)
1601 Study by the City of Wheat Ridge and their consultant FHU for improvements to the 1.70 at 32nd/Y oungfield Interchange, Youngfield. 32nd and
the adjacent area to accomodate traffic related to the Cabela's development.
Mountainous
Traffic (Note: use columns A, 8, andlor C to identify faCility described below)
Current year' Future year'
Facility
ADT DHV OHV % trucks ADT I OHV
I
I I
1 I
Route Refpt Endrefpt Functional classifICation
70
F aGility location
Industrial I Commercial I Residential I
"I I L I I' I I
; I "j I , ' I
I I I I
Other
I
Facility type
Rural code
-
2,
3,
... Design Standards
(Identify substandard Rems with a checkmark in 1st column and clarify in remarks)
A= B=
c=
Standard Existing Proposed Uttimale Standard Existing Proposed Ultimate Standard Existing Proposed Ullimate
il
I i
~I
.-
.
',3R
4R
, Other
criteria
Existing guardrail meets current standards:
Comments:
Yes
No
Variance in minimum design standards required Yes No
Justification attached lu-' Request to be submitted
- Bridge (see Rem 4) f' 'See remarks
J... Stage coostrudion
Resurfacing projects
, Recommeodaoons concerning safety aspects attached
Safety project
Not all standards
addressed
COOT Form #463
12/2003
Page 2 Project Code: 15214 I Project Number: 0703.294 I Revise Date:
II Major Structures ~~ ~:B=tObe removed, p=_prupoS<.cl new structu~ ~
Standard Slructure Horizontal Vertical Year
!';tn oM1 'rp 10# 1 Lenath Ref. Point Feature Intersected Width Rdwv Load Clearance Clearance Built
Proposed treatment of bridges 10 remain in place (address blidge rail, capacity, and allowable surface thickness)
Project Characteristics (proposed) Median type: -- , depressed , i painted ' raised
' none
il Lighting 11 Handicap ramps r i Traffic control signals i; S1rlping
Curb and gutter .! Curb only : : Left-n.n slots ,- i continuous width =
f"::l Sidewalk width - \l, Bikeway width = i I Right-turn slots ~ ~ width =
I I continuous
Ii Par1<ing lane width = , [)elours Signing: I' construction npeTmanent
fLe- .
Landscape requirements: (description) Other: (description)
Ii Right of Way Yes No Est. No. .. Utilities (list names of known utility companies)
-
ROWand/or perm. easement required:
Relocation required: - I
Temporal)' easement required:
Changes in access: ,
Changes 10 connecting roads: , i
-
II Railroad crossings tI of crossings:
Agreements
Railroad Name required Present protection Condition of x'ings
1 i.J
-
2 LJ
3 U
4 I -
Recommendations:
.Environmental
Type:
Comments:
~ ~OOrdination I Irrigation dlld1 name:
\Whdrawn lands (power slles, reservoirs, etc.) cleared through BlM forest service office
n New traffic ordinance required I~ Modify sctJedule of exiSting ordinance I Municipality Wheat Ridge
Other:
IIrCOnstructlon method noAdReason: : =, Design - local F/A
- - , P.O. ' RRF/A Entity/Agency contact name: Tim Paranto
Adlleftisedby : Stale -
. local Study , UtilityF/A Phone number: 303.235.2860
-
, ' None - COOT F/A , Miscellaneous
- -
~ Remart<s (Include additional pages if needed)
160 1 Study for alternatives,
-
Original to: Central files
Copies to: Region Files, Region Environmental Program Manager, Staff ROW, Staff Bridge or other when appropriale
Exhibit B
LOCAL AGENCY
ORDINANCE
or
RESOLUTION
---
--
COLORADO DEPARTMENT Of TRANSPORTATION CONTRACT AUTHORITY'
FUNDING INCREASE/DECREASE AND APPROVAL LETTER Region: State Controller Policy letter on June 12, 19c -
Complete section 1 and submit to COOT Controller's office. COOT Controller letter on Mav 23, 1996
O)This form to be used for the following contracts/situations only (check the appropriate situation):
_indefinite quantity, order more/add more _utility I railroad, underestimated total cost
_COOT construction, sum of CMO's _LA construction, underestimated cost
COOT construction, underestimated total cost COOT consultant, underestimated cost
SECTION 1 (Rea ion use)
Date: (2) Proiect code (3)
To' COOT Controller (FAX #(303) 757-9573 or e-mail CONTROLLER) Project # (4)
From, Office. (5) Phone # (5) FAX # (5)
Reaion # (5)
COOT has executed a contract with, (6)
Address, (6)
FEIN # (6) Contract routing # (7) COFRS encumbrance # (indicate PO, SC or PC #}
(8)
Fund Orgn. Appro, Prgrm, Fune. Object/Sub-obj NIP GBL Reporting Catg, Proj/Sub/Phase
(9) (9) (9) (9) (9) (9) (9) (9) (9)
Original contract amount Has a Budget Request been processed to cover the contract amount increase? .-
S (10) ves no (14)
Previous Funding letter(s) total Preparer's name (15)
S (11)
(funding Jener #1 thru #--> PHONE NO'
This Funding letter total Contract Administrator's/Business Manager's Approval
S (12) (6)
(#~ PHONE NO'
Adjusted contract amount COOT Designee Approval
S (3) (17)
local Agency approval
(18)
SECTION 2 (Controller's Office use) (19)
Total allotment amount Commission budget
S (19) S (19)
If construction, CE charges Indirect chgs Adjusted contract amount plus total CE & indirect
_ CE pool elig. (19) S (19) S (19) charges calculation S (19)
I have reviewed the financial status of the project, organization, grant and have determined that sufficient funds are available ~
to cover this increase, effective as of (19)
State Controller or Delegee Date
(20) (20)
Exhibit C
Exhibit C - Page 1 of 1
Exhibit D
LOCAL AGENCY
CONTRACT ADMINISTRATION
CHECKLIST
CDOT Form 1243
INTENTIONALLY OMITTED
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Exhibit D - Page 1 of 1
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 15
Series of 2005
TITLE:
A RESOLUTION APPROVING A CONTRACT WITH THE
COLORADO DEPARTMENT OF TRANSPORTATION, AND IN
CONNECTION THEREWITH, APPROVING THE EXPENDITURE
OF FUNDS FOR PROJECT NO. 0703-294, ALONG WITH
AMENDING THE FISCAL YEAR 2005 CAPITAL INVESTMENT
PROGRAM (CIP) BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION
WHEREAS, the City Council wishes to provide for the construction of certain
highway improvements at the 1-70 and 32nd/Youngfield interchange, and
WHEREAS, the City has negotiated a contract with the Colorado Department of
Transportation, for the purpose of obtaining state approval and oversight for the Project,
and,
WHEREAS, the cost of the Project is estimated not to exceed $120,000, which
funds are available for the Capital Investment Program (CIP) Fund undesignated
reserves, and
-
WHEREAS, the City Council has previously entered into an Annexation and
Development Agreement dated December 20, 2004, with Cabela's Retail, Inc, and the
Coors Brewing Company, Section 7 of which provides for the costs of the Project to be
paid from the proceeds of bonds issued by the Metropolitan District to be formed
pursuant to that Agreement.
NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that:
Section 1, Contract Approved
The contract between the City and the Colorado Department of Transportation
for Project 0703-294 1-70 at 32nd and Youngfield Interchange Improvements is hereby
approved and the Mayor and City Clerk are authorized and directed to execute the
same
Section 2.Budqet Amended
The following amendments to the 2005 CIP Fund budget are hereby approved.
(a) A transfer from CIP undesignated reserves in the amount of $120,000
to account #30-303-800-851
ATTACHMENT 2
Section 3, Expenditure Approved,
The expenditure of not to exceed $120,000 is hereby approved from CIP account
#30-303-800-851, for the purpose of Project 0709-294,
Section 4,Effective Date
This Resolution shall be effective immediately upon adoption
DONE AND RESOLVED this
day of
,2005
Gretchen Cerveny, Mayor
ATTEST
-
Pamela Anderson, City Clerk
RESO 001
2
ITEM NO :l. I
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE: March 28, 2005
TITLE:
COUNCIL BILL NO. 03-2005, AN ORDINANCE PROVIDING FOR
THE APPROVAL OF AN AMENDED OUTLINE DEVELOPMENT
PLAN AND FINAL DEVELOPMENT PLAN FOR PROPERTY
ZONED PLANNED COMMERCIAL DEVELOPMENT LOCATED AT
3230 YOUNG FIELD SERVICE ROAD, 3270 YOUNGFIELD SERVICE
ROAD, 3291 YOUNGFIELD SERVICE ROAD, 3300 YOUNGFIELD
SERVICE ROAD, 13001 W. 320d A VENUE AND 13501 W. 320d
A VENUE (CASE NO. WZ-04-06170 WBC, LLC)
i:8l PUBLIC HEARINGS
o BIDSIMOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1ST READING
i:8l ORDINANCES FOR 2ND READING
Quasi-JudIcIal:
i:8l
Yes
o
No
-
comm~'0~0<
City~~
EXECUTIVE SUMMARY:
The applicant requests approval of an amended Outline Development Plan for property zoned Planned
CommercIal Development located at 3230 Youngfield Service Road (existing Good Times), 3270
Youngfield Service Road (proposed car wash), 3291 Youngfie1d Service Road (exIstIng Country Cafe
restaurant), 3300 Y oungfie1d Service Road (vacant rear parcel), BOO 1 W, 32Dd A venue (vacant entrance
parcel) and 13501 W, 32Dd Avenue (duplex parcel),
The OutlIne Development Plan typically will rezone a property and set allowable uses and development
standards, It is general in nature and serves as a basic blueprint for development of the property, In this
case, the applicant is requesting an amendment to an OutlIne Development Plan approval to add permitted
uses and to establish development parameters for 3270 Youngfield Service Road (car wash lot), 3291
Y oungfield Service Road (Country Cafe lot) and 3300 Y oungfield Service Road (rear lot),
A Final Development Plan approval IS being requested for the propertIes located at 3270 Y oungfield,
3291 Youngfield, 13001 W 32Dd Avenue and 13501 W, 320d Avenue. The intent of the approval IS to
allow for construction of a carwash,
Planning CommIssion recommended approval of both the Outline and Final Development Plans with
conditIons,
A two-lot subdIvisIOn plat was also approved by Planning Commission, TypIcally, if there are no right-
of-way dedications, the plat wIll not be revIewed by CIty Council.
Pursuant to correspondence dated March 18,2005, the applicant is appealing the condition of approval on
the plat. Staff did not publish or notice for a public hearing on the plat document, therefore, City Council
does not have jurisdiction to hear this portion of the request.
In his March 18,2005, letter, the applicant submitted new Information regarding the OutlIne and Final
Development Plans which Staff has not had adequate time to evaluate and discuss, For thIS reason, Staff
is recommending that both the OutlIne and Final Development Plans be continued to a future date,
COMMISSION/BOARD RECOMMENDATION:
Planning Commission reviewed a plat, an amended Outline Development Plan and a Final Development
Plan at a public hearing held on February 3, 2005
A recommendation of approval was made for the Two-lot Subdivision Plat for the follOWIng reasons,
1 All regulations and standards of Article IV of the Code of Laws have been met.
With the follOWIng condition:
1, A blanket cross access easement be required,
A recommendation of approval was made for the amended Outline Development Plan for the following
reasons:
1, The proposed amendment is consistent with uses in the C-l zone district,
2, The proposed development standards will accommodate the widemng of Y oungfield Service
Road beyond its current width.
3, All requirements for an Outline Development Plan have been met.
With the following conditions:
1 Eliminate the use of temporary uses such as produce and bedding plant sales,
2. Require the applicant to use a water recycling system for the car wash.
A recommendation of approval was made for the Final Development Plan for the following reasons:
1, The proposed car wash will have minimal impact in lIght of the existing commercial already in
2
the development,
2, The Final Development Plan is consistent with the standard as set forth in the approved
Outline Development Plan for the site,
3 Adequate proVISIOns are made for accommodation of future widemng of Y oungfield ServIce
Road,
With the following conditIOns:
-
1 The 10' high fence on the northern boundary of Lot 3, Block 2 (duplex lot) must be
constructed within two months of Final Development Plan approval by City Council.
2, A row of evergreens of at least 2-inch caliper shall be planted along the wall to the west of the
Y oungfield Service Road at a distance between trunks that, at maturity, the trees will grow
together and grow to the top of the neighborhood buffering wall
3 Prior to the widening of Y oungfield Service Road, a north-south running cross access
easement be obtained across 3230 Youngfield Service Road to connect Lot 1,70 West Busmess
Center Subdivision FilIng No.4 WIth Lot 3, 70 West Business Center Subdivision Filing No, 2,
4, The following language be placed on the Final Development Plan prior to recording: At
such time as the Youngfield Service Road is to be widened from its existmg width of 34'
flowline to flowline, the City may Impose the following restrictIOns upon the current owner(s)
of Lots 1 and 3, 70 West Business Center Subdivision Filing No 4'
1, The southwesterly access shall be restricted to a nght-m, right-out movement for the 25'
cross-access easement, of which 13'ft lies within Lot 3, 70 West Business Center
Subdivision Filing No.4 and 12' lies WIthin Lot 3, 70 West Business Center Subdivision
Filing No, 2,
2, The northwesterly access drive cut lying wIthm Lot 1,70 West Busmess Center
Subdivision Filing No 4, shall be removed and replaced WIth City of Wheat Ridge
standard curb, gutter, and sidewalk,
There were several neighbors present at this public heanng to speak to these requests, Several comments
were related to existing conditions such as light intruSIOn from the Conoco station on the comer, existing
traffic in the area and nOIse from 1-70, Concern was also expressed regarding the schedule for fence
construction on the "duplex" lot, the proposed temporary produce and bedding plant sales use and
relocation of the existing center sign to the west side of Y oungfield ServIce Road, Several of the
neighbors were opposed to the car wash being open 24 hours.
STATEMENT OF THE ISSUES:
The proposed Final Development Plan has been designed to antiCIpate the potentIal future widening of
Y oungfield ServIce Road to accommodate retail development to the north, As such, language was
recommended to be added to the Final Development Plan in the form of notes. Staff had originally
included two more notes in addition to conditions 4.1 and 4,2, (above) regarding the potential expansion
of Youngfield Service Road. Staff feels the followmg language should be included as conditIOns of
approval of the Final Development Plan:
1. ConstructIOn of an accel/decel lane across the frontage of Lots 1 and 3, 70 West Busmess
Center Subdivision Filing No 4 shall be required to be constructed by the owner if
3
Y oungfield Service Road remains In its current alIgnment. If the Y oungfield ServIce Road
alIgnment is altered, the City may elect to construct an additIOnal through lane,
2, SufficIent area to accommodate the construction of an acceJ/decellane, or In the alternative a
through lane, along the westerly side of Lots 1 and 3, 70 West Business Center Subdivision
Filing No, 4 has been set aside for acqUIsItion by the City of Wheat Ridge for nght-of-way.
Staff would note that condition #2 of the Final Development Plan approval (conditIOn for the planting of
evergreen trees on the east side of the sound wall) may conflIct with a proposed traIl connectIOn between
W, 320d Avenue and Clear Creek, As no specific traIl deSIgn has been proposed, Staff believes that this
condition may conflIct with trail installation, Staff recommends amending the condItion as follows:
Should retail development to the north occur with the requirement for a trail connection, the design for a
landscaped buffer along the east side of the sound wall be negotiated with staff. The modified language
has been included in the motion for approval.
The applicant does not agree with many of the conditions recommended by Planning Commission and
Staff and has submitted a request for modificatIOns dated March 18,2005, addreSSing his concerns
(Attachment 3).
Item #1:
Blanket cross access easement (condition of final plat approval): At Planning CommissIOn, Staff
recommended that a requirement for a blanket cross access easement be a conditIOn of plat approval. ThIS
type of easement is a standard requirement where there are common drive aisles and parking areas for
multiple properties and/or businesses, The easement allows patrons and tenants of the different
businesses to cross property lines using the common access aisles between developments, Based on
Staffs recommendation, Planning Commission included the blanket easement as a condition.
Staff was not aware that the applIcant was going to appeal the Planning Commission decision regarding
the final plat; therefore, the two-lot final plat was not included in the publication or noticing for the March
28 public hearing. Because of this, City Council does not have jurisdictIOn to take action on the plat
condition at this time,
Access easement across 3230 Youngfield Service Road (Good Times Lot) (condition of Final
Development Plan approval): The applicant is protesting the condition for an easement running from
the mam access Into the development located between the proposed carwash and existing Conoco Station,
across the Good Times parking lot north to connect with the Country Cafe parkIng lot and out to the
Y oungfield Service Road abutting the Country Cafe to the north, This was another recommended
condition of approval at Planmng CommiSSIOn,
Note regarding traffic signal (requested to be added to Final Development Plan): The applicant is
requesting a note to be added to the FDP regarding installation of a future traffic signal An analysis
regarding this request was submitted to the City Public Works Department on March 17,2005, leaving
inadequate review time by staff, Nevertheless, Staff believes thIS note is unnecessary. When traffic
counts meet warrants for the mstallatlOn of a signal, it wIll be installed, Also, the cost of the signal should
not be borne entirely by others, The SIgnal WIll benefit thIS property and the applIcant should partIcipate
4
in the cost. The signal at 32nd A venue and Y oungfield Service Road was paid for entIrely by the City with
70 West Business Center contributing a majority of the traffic which warranted the sIgnal.
Item #2
Request for condition removal on Outline Development Plan approval: The Planning CommissIOn
added a condition to the Outline Development Plan approval that the car wash use a water recychng
system, The applicant does not want to be required to install thIS type of system based on cost of the
equipment. Page 4 of Attachment 2 IS a letter from the Consohdated Mutual Water Company mdicatmg
that water recychng is not necessary If Council agrees that this requirement is unnecessary, the condition
m the motion for Outline Development Plan approval should be elimmated.
Item #3
Request for condition removal on Final Development Plan approval: Staff recommended a condItion
on the Final Development Plan restricting the main access into the development to a nght-in/nght-out
movement if Y oungfield Service Road is WIdened, The applicant is requesting that this condition be
removed from the motion for Final Development Plan approval.
Item #4
Protest to recommended condition of approval on Final Development Plan: Staff IS recommending a
condition of approval that a note be added to the Final Development Plan that If Y oungfield Service Road
- IS not WIdened, constructIOn of an accel/decellane be built for the car wash lot. Based on antiCIpated
traffic generated, a turn lane is needed If the street IS not widened,
Protest to recommended condition of approval on Final Development Plan: Staff is recommendmg a
condition of approval that a note be added to the Final Development Plan that if Y oungfield Service Road
is widened, required right-of-way for the proposed improvements be acquired, Staff believes this
condition is appropriate in heu of a right-of-way reservation or dedication on the plat and Final
Development Plan documents, This note serves only to alert owners that right-of-way may be acquired,
Item #5
Addition of car maintenance use on the Outline Development Plan: The applicant would like to add
as a permitted use, light vehIcle repair and maintenance in Use Areas D and E, This use was not included
when reviewed by Planning Commission and is not supported by Staff as it was a use that was eliminated
during the neighborhood mediation process, If City Council agrees that this use should be permitted, this
should be added as conditIOn of approval to the Outline Development Plan, City Council could send the
request back to Planning Commission for a recommendation,
Due to the late date at which staff received the applicant's letter, it is recommended that this
hearing be continued.
5
AL TERNA TIVES CONSIDERED:
Do not approve either portIOn of the request.
FINANCIAL IMPACT:
A one time review fee was collected for the processing of this applicatIOn, There should be some sales tax
denved from the proposed carwash, as well as one time building permIt fees and use tax,
RECOMMENDED MOTIONS:
Outline Development Plan
") move to APROVE Case No, WZ-04-06, a request for approval of an amended Outline Development
Plan for properties zoned Planned Commercial Development at 3230 Y oungfield Service Road, 3270
Youngfield Service Road, 3291 Youngfield ServIce Road, 3300 Youngfie1d Service Road, 13001 W, 32nd
Avenue and 13501 W. 32nd Avenue for the following reasons:
1
~
The proposed amendment is consistent with uses in the C-l zone district,
The proposed development standards will accommodate the WIdening of Youngfield
Service Road beyond 1ts current WIdth,
All requirements for an Outline Development Plan have been met.
3
With the following conditIOns,
--
I, Elimmate the use of temporary uses such as produce and bedding plant sales.
(If it is appropriate to eliminate the requirement for the use of car wash equipment which
recycles water, #2 below should not be included in your motion.)
~ Require the applicant to use a water recyclmg system for the car wash,
(If it is appropriate to allow light auto maintenance and repair as one of the permitted uses, add
#3 below to your motion,)
3, ~~;ht vehicle maintenance and repair as a permitted use in Areas D and E."
OR
") move to CONTINUE Case No. WZ-04-06, a request for approval of an amended Outline Development
Plan for properties zoned Planned Commercial Development at 3230 Youngfield ServIce Road, 3270
Youngfield Service Road, 3291 Youngfield Service Road, 3300 Youngfield Service Road, 13001 W. 32nd
Avenue and 13501 W 32nd Avenue for the following reasons:
1.
2.'~
6
OR
"I move to T ABLE INDEFINITELY Case No WZ-04-06, a request for approval of an amended OutlIne
Development Plan for property zoned Planned Commercial Development for propertIes located at 3230
Youngfield Service Road, 3270 Youngfield Service Road, 3291 Youngfield Service Road, 3300
Youngfield Service Road, 13001 W 32nd Avenue and 13501 W. 32nd Avenue for the following reasons:
1.
2,"
Final Development Plan
(NOTE: If the Outline Development Plan is continued or tabled indefinitely, the Final Development
Plan should be continued or denied, as appropriate.)
"I move to APPROVE Case No, WZ-04-06, a request for approval of a Final Development Plan for
properties located at 3270 Youngfield Service Road, 3291 Youngfield ServIce Road, 13001 W, 32nd
Avenue and 13501 W, 32nd Avenue for the following reasons:
1.
The proposed car wash will have minimal Impact in light of the existing commeICIal
already in the development.
The Final Development Plan is consistent with the standard as set forth m the approved
Outline Development Plan for the site.
Adequate proviSIOns are made for accommodatIOn of future widening of Y oungfield
Service Road,
2,
-
3,
With the following conditions:
The 10' high fence on the northern boundary of Lot 3, Block 2 (duplex lot) must be
constructed within two months of Final Development Plan approval by City Council.
2, Should retail development to the north occur with the reqUIrement for a trail connection,
the design for a landscaped buffer along the east side of the sound wall be negotiated
with staff
(If this easement should not be required, #3 below should not be part of your motion,)
3. Prior to the widening of Y oungfield Service Road, a north-south running cross access
easement be obtained across 3230 Youngfield Service Road to connect Lot 1,70 West
Busmess Center SubdiVision Filing No.4 WIth Lot 3, 70 West Business Center SubdIVISIOn
FilIng No.2,
4. The followmg language be placed on the Final Development Plan pnor to recordmg:
At such time as the Y oungfield Service Road is to be widened from its existing width
of 34' flowline to flowline, the City may Impose the following restrictions upon the
current owner(s) of Lots 1 and 3, 70 West Business Center SubdiVIsion Filing No 4'
7
(If this note should not be required, #1 below should not be part of your motion.)
1 The southwesterly access shaH be restricted to a right-m, right-out movement
for the 25' cross-access easement, of whIch 13' hes wlthm Lot 3, 70 West
Business Center Subdivision Filing No 4 and 12' lies within Lot 3, 70 West
Business Center SubdivIsIOn Filing No, 2,
2, The northwesterly access drive cut lymg wIthin Lot 1,70 West Business Center
Subdivision Filing No.4, shaH be removed and replaced with City of Wheat
Ridge standard curb, gutter, and SIdewalk.
(Staff recommends that the following two notes be added regarding the potential future
widening of Y oungfield Service Road, Add these to your motion if they are to
be required.)
3, Construction of an accelldecellane across the frontage of Lots 1 and 3, 70 West
Business Center SubdivIsion Fihng No, 4 shaH be required to be constructed by
the owner if Y oungfield Service Road remams in ItS current alignment. If the
Y oungfield Service Road alignment is altered, the City may elect to construct
an additIOnal through lane
4,
Sufficient area to accommodate the construction of an accelldecellane, or in the
alternative a through lane, along the westerly SIde of Lots 1 and 3, 70 West
Business Center SubdiVIsion Filing No 4 has been set astde for acqUIsItIOn by
the City of Wheat Ridge for right-of-way,
-
(If a note regarding a future traffic signal is appropriate, add #5 below to your motion,)
5, Future signal to be instaHed when warranted and funded by others, "
OR
"I move to CONTINUE Case No. WZ-04-06, a request for approval of a Final Development Plan for
properties located at 3270 Youngfield ServIce Road, 3291 Youngfield Service Road, 13001 W. 32nd
Avenue and 13501 W, 32nd Avenue forthe followmg reasons:
1.
2,"
OR
"I move to DENY Case No, WZ-04-06, a request for approval of a Final Development Plan for properties-
8
located at 3270 Youngfield Service Road, 3291 Youngfield Service Road, 13001 W, 32nd Avenue and
13501 W, 32nd Avenue for the followmg reasons,
1
2."
Report Prepared by: Meredith Reckert (303-235-2848)
Reviewed by: Alan White
Attachments:
1. Plannmg Commission staff report (with exhibits)
2, Applicant's correspondence dated March 18,2005,
3, Council Bill No, 03-2005
-
9
CITY OF WHEAT RIDGE
PLANNING DIVISION STAFF REPORT
TO' Planning Commission
CASE MANAGER. M, Reckert
CASE NO. & NAME,
WZ-04-06/MS-04-08
DATE OF MEETING Feb, 3, 2005
ACTION REQUESTED'
Approval of a PCD amendment Outline Development Plan, Final
Development Plan and two-lot resubdivision plat
LOCA TION OF REQUEST: Northeast corner of W 32nd A venue and Y oungfield Service Road
APPLICANT/OWNER: 70 WBC, LLC.
4505 So, Yosemite, #371
Denver, CO 80237
APPROXIMATE AREA: ODP (5,22 acres), FDP (2,67 acres), Plat (2.26 acres)
PRESENT ZONING Planned Commercial Development
COMPREHENSIVE PLAN, Community Commercial Center
ENTER INTO RECORD:
-
(X)
(X)
(X)
COMPREHENSIVE PLAN
ZONING ORDINANCE
SUBDIVISION REGULATIONS
(X)
(X)
CASE FILE & PACKET MATERIALS
DIGIT AL PRESENT A nON
Location Map
L
PCD
"
c-,
All notification and postmg requirements have been met; therefore, there is jurisdiction to hear
this case,
Planning CommiSSion
WZ-04-06 & MS-04-0SnO W Business Center A TT A C H M E NT 1
I. REQUEST
This applicatIOn is a three-fold request for various propertIes located in the Seventy West Business
Center Planned Commercial Development at the northeast comer of W 32nd A venue and Y oungfield
Service Road, Each request has been separately pubhshed and posted,
Amended Outline Development Plan (ODP) approval:
3230 Youngfield Service Road (eXIsting Good Times restaurant)
3270 Y oungfield Service Road (proposed car wash)
3291 Youngfield Service Road (existIng Country Cafe restaurant)
3300 Youngfield Service Road (vacant rear parcel)
13001 W. 32nd Avenue (vacant entrance parcel)
13501 W, 32nd Avenue (duplex lot)
Final Development Plan (FDP) approval:
3270 Youngfield ServIce Road (proposed car wash)
3291 Youngfield Service Road (existing Country Cafe restaurant)
13001 W 32nd Avenue (vacant entrance parcel)
13501 W, 32nd Avenue (vacant duplex parcel)
Two-lot resubdiyision (final) plat
3270 Y oungfield Road (proposed car wash)
3291 Youngfield Road (existing country Cafe restaurant)
See applicant's explanation of the requests (Exhibit 1, applIcant letter),
-
II. CASE HISTORY
The property was originally annexed into the City of Wheat Ridge in 1975, Planned CommerCIal
Development zoning was approved for the property at that time, In 1984, a Final Development Plan
and plat were approved which resulted in the construction of a La QUInta hotel and the Country Cafe
restaurant. A parcel of land directly to the east, adjacent to 1-70, was rezoned pursuant to Case No,
WZ-96-3, as part of the negotiations with CDOT to relocate the 1-70 Frontage Road. The road and
sound wall had been completed in 1995 and this parcel was vacated and incorporated into the
development by the 1996 case,
Case No. WZ-96-1O was a request for development plan and plat approval on all remaimng
undeveloped, commercIal parcels withIn the PCD, This included the then-vacant Conoco property
directly fronting on 32nd Avenue. The 1996 application Included two alternate build-out scenarios for
a mix of retail, fast food and sit-down restaurants, convenience store WIth gas and office/warehouse,
The plan was approved by Planmng Commission with a list of conditions attached (October 3, 1996),
The case was denied by City CounCIl on October 28, 1996 The property owner filed suit agaInst the
cIty In Jefferson County dIstrict court,
Planning Commission
WZ-04-06 & MS-04-08170 W Business Center
2
Subsequent to the demal of Case No, WZ-96-10, but pnor to the stIpulatIOn and settlement of the
district court case, an applIcatIOn was filed for development plan and plat approval on the southern
portIOn of the sIte Case No, WZ-97-13 was approved by City CouncIl on January 12, 1998, which
allowed for a 3200 square foot gas statIOn/convenience store with 880 square foot car wash, The traffic
signal at the mtersectlOn of W 32nd A venue and Y oungfield Service Road was installed by the City of
Wheat Ridge in 1997
In July of 1998, the District Court entered Its Judgment and Order settmg aSide the CIty CouncIl's
denial of the FDP and remanded the matter back to the city for further proceedmgs, The court
approved the settlement stipulation in November In it, the City agreed to review and consider for
approval the Final Development Plan and subdivIsIOn replat, as well as a list of negotiated land uses
Attached as Exhibit B IS the FDP approved by City Council on March 15, 1999 (Exhibit 2,
Development Plan), The Good Times restaurant was built 1999
The city has accepted an annexation petitIOn for 198 acres of property directly to the north of the
subject property Second reading for the annexation IS scheduled for City Council publIc hearing on
February 28, 2005, Zomng of the property to accommodate a retaIl development WIll occur later. If
the development plan is approved, Youngfield Service Road would be continued north between the La
Qumta hotel and the rear parcel of 70 West Business Center Y oungfield Service Road would be
widened to accommodate traffic generated by the new development.
III. NEIGHBORHOOD MEETING PROCESS
A meetIng for neighborhood input was held on July 31, 2003 (ExhibIt 3, Neighborhood Meetmg
Recap and Exhibit 4, Attendance List),
- On July 1,2004, an additional neighborhood meeting was held with faCIlItatIOn through the Jefferson
County Mediation Services, (Exhibit 5, Neighborhood Meetmg Recap, Exhibit 6, MeetIng Notes and
Exhibit 7, Attendance List).
IV. OUTLINE DEVELOPMENT PLAN
The OutlIne Development Plan typically will rezone a property and set allowable uses and
development standards. It is general in nature and serves as a basic blueprint for development of the
property In this case, the applicant IS requesting outline development approval to add penmtted uses
and to establish development parameters for 3270 Youngfield Service Road (carwash lot), 3291
Youngfield Service Road (Country Cafe lot) and 3300 Youngfield Service Road (rear lot),
The existing OutlIne Development Plan has been amended to add the penmtted uses as denoted by
asterisks (*) on page 2 of the ODP (Exhibit 8, Outline Development Plan), The uses proposed are
generally consistent WIth those permitted in the C-l zonIng distnct.
Area C (13000 W. 320d A venue) has been amended to allow the following use' monument/directional
sign. This would accommodate the relocated monument Sign from the east side of the service road on
the Conoco site,
Planning Commission
WZ-04-06 & MS-04-08nO W Business Center
3
Area D (3230, 3270 and 3291 Y oungfield Service Road) has been amended to allow the following
addItional uses: laundry and dry c1eamng shops, drug stores, furniture stores, hardware stores, home
furnlshmg stores, automatIc carwashes, com operated car washes, animal vet hospitals, caterers,
appliance sales and repair, temporary Christmas tree, produce and beddmg plants sales.
Area E (3300 Y oungfield Service Road) has been amended to allow the following additIOnal uses:
mterior decorating shops, laundry and dry cleaning shops, furniture stores, hardware stores, home
furnishing stores, hotels and motels including extended stay facilities, SIt down restaurants, ammal vet
hospitals, appliance sales and service, caterers, drug stores, drive-through restaurants, grocery stores
with gasoline pump islands, temporary Christmas tree, produce and beddmg plants sales,
The outline development plan is also used to establish design parameters including maxImum building
height, mmimum landscaped coverage and minimum perimeter setbacks WIth a few exceptions, The
existing zomng and development code requires commercIal properties to have 20% landscaped
coverage, The applicant IS requestmg a mmlmum of 10% landscaped coverage, Setbacks from the
street have been set to encourage neo-traditional design with a mmimum setback of 15'. ThIS would
also accommodate widening of Y oungfield Service Road beyond the current width, The ODP refers
back to the Code of Laws for all other standards such as fencmg, parking, signage and archItectural
deSIgn,
A notatIOn has been added which would allow administrative approval of site design for Lot 2, Block
1 (3300 Y oungfield Service Road) and redevelopment of the Country Cafe lot at a future date.
All reqUIrements for a Planned CommercIal Development Outline Development Plan have been met.
ZONE CHANGE CRITERIA
-
Staff has the followmg comments regarding the critena used to evaluate a change in zone or a change
m zoning conditions, such as adding permitted uses:
1, That the existing zone classification currently recorded on the official zoning maps of the
City of Wheat Ridge is an error.
The offiCIal zoning map is not in error. The parcellS currently zoned Planned CommerCial
Development.
2. That a change in character in the area has occurred due to installation of public facilities,
other zone changes, new growth trends, deterioration, or development transitions, and that the
evidence supports the finding of the following.
This is an area whIch continues to develop commercially, The property was ongmally annexed
and zoned PCD in 1975, The property is abutted on the east by 1-70 whIch carnes mcreasingly
more traffic each year, 1995 traffic counts indicate that 77,000 vehicles per day travel on 1-70,
A more recent CDOT count performed in 2001 indicated that the vehicle trips per day have
mcreased to over 81,000,
Planning Commission
WZ-04-06 & MS-04-0SnO W Business Center
4
3. That the change of zone is in conformance, or will bring the property into conformance,
with the City of Wheat Ridge comprehensive plan goals, objectives and policies, and other
related policies, and other related policies or plans for the area.
The Comprehensive Plan designates the property as Commulllty Commercial Center
Community Commercial Center IS defined as non-residentIal uses located III close proxImIty to
regIOnally stglllficant roadways, 1-70 and Wadsworth Boulevard, that serve the commulllty and
the travehng public. Desirable uses include lodging and meeting facilities, gas stations,
restaurants, destlllation retaIl and entertalllment complexes, Uses should generate sales tax
revenues,
4. That the proposed change of zone is compatible with the surrounding area and there will
be minimal adverse impacts considering the benefits to be derived.
The properties directly to the west and southwest are III ulllncorporated Jefferson County and
are zoned reSidentIally. The subject property is part of a business development that was
onglllally annexed and zoned III 1975 The Illtersection of Youngfield and W 32nd Avenue
contains heavy regIOnal and local traffic The amount of traffic generated by a carwash will be
mimmal compared to eXlstlllg conditIOns The City of Wheat Ridge constructed a 10' high
solid wall on the east side of Y oungfield Service Road III 1995 to mimmize Impacts to the
neighborhood,
5. That there will be social, recreational, physical and/or economic benefits to the
community derived by the change of zone.
-
There wIll be some economic benefit by a carwash as there IS some tax collected, The
proposed constructIOn wIll bnng an econonuc benefit to the commulllty III the form of
increased property taxes and an Illcrease III commerCial services,
6. That adequate infrastructure/facilities are available to serve the type of uses allowed by
the change of zone, or that the applicant will upgrade and provide such where they do not exist
or are under capacity.
All responding agencies have Illdicated that they can serve the property, Any additional
upgrades to Illfrastructure will be at the cost of the apphcant.
7. That the change of zone will not adversely affect public health, safety or welfare by
creating excessive traffic congestion, creating drainage problems, or seriously reducing light and
air to the adjacent properties.
The added uses should not adversely impact the public health, safety and welfare of adjacent
properties. There are already a hotel, a Sit-down restaurant, a fast food restaurant and a gas
station withlll the development. The submitted traffic study states that the site will generate 33
tnps dunng afternoon peak hours, and that the eXlstlllg roadway system can accommodate the
lllcrease III traffic without a decrease III the level of service. The Public Works Department has
approved a drainage study and drainage plan for the carwash, Staff was somewhat concerned
about the affects of havlllg a 24-hour faCIlity on the adjacent neIghborhoods, The 24-hour
carwash use was agreed to by the neighborhood during the neighborhood meetlllg process,
Planning Commission
WZ-04-06 & MS-04-0SnO W Business Cenler
5
8. That the change of zone will not create an isolated or spot zone district unrelated to
adjacent or nearby areas.
Spot zoning IS not a concern as the property IS already zoned PCD, This will not change,
V. FINAL DEVELOPMENT PLAN
Where the Outline Development Plan sets all of the development standards and allowable uses for the
property, the Final Development Plan addresses development of the property for a specific use
(Exhibit 9, Proposed Final Development Plan) In this mstance, the Final Development Plan addresses
3270 Y oungfield Service Road (proposed car wash), 3291 Y oungfield Service Road (Country Cafe
lot) 13001 W, 32nd Avenue (vacant entrance parcel) and 13501 W 32nd Avenue (vacant duplex
parcel)
3291 Youngfield Service Road (Country Cafe lot): No changes are proposed to thiS lot except for
the Jomt access with the car wash property to Y oungfield Service Road, If and when the service road
is expanded beyond ItS eXisting width, thiS access will be elimmated, This provision has been added
as a condition of approval for the FDP,
13001 W. 32Dd A venue (entrance lot): No changes are proposed for this lot except for the relocation
of an existing monument sign from the east side of Y oungfield Service Road on the eXlstmg Conoco
Site,
13501 W. 32Dd Avenue (duplex lot): No changes are proposed for this lot except for the planting of a
landscaped buffer upon relocation of the sign mentIOned above, The 10' high fence along the northern
boundary of this lot must be constructed withm one month of final FDP approval. This proVISIOn has
been added as a condition of approval for the FDP
3270 Youngfield Service Road is bemg proposed to be developed as a 24-hour carwash, There will
be two automatic bays and four self service bays, Access will be via a common curb cut to the south
between thiS site and the Conoco station site and by the additional joint curb cut on Lot 1. The
followmg is a table comparing the standards established by the Outline Plan and those proVided on the
Final Plan,
Item Required bv ODP Provided by FDP
Buildin2 Square Foota2e Maximum of 29,000 s,f. 4567 s.f.
Buildin2 hei2ht 50' 22'
Setbacks
North 5' 75'
East 10' 14'
South 5' 65'
West IS' 53'
Architecture Per Streetscape Manual Complies
Parkin2 Per Section 26-501 Complies
Landscaping 10% of site (3727 s.f.) 31.8 % (11857 s,f)
Planning Commission
WZ-04-06 & MS-04-08nO W Business Center
6
Signage Per ArtIcle VII Complies
Fencing Per SectIon 26-603 N/A
The building facades are shown on page 4 of the plan set. The apphcant IS propOSIng brown and tan
bnck facades wIth a forest green standing seam metal roof
The buildIng has been posItIOned so that if the retaIl development to the north occurs, there is adequate
room for the wIdening of Y oungfield Service Road. There are currently no public improvements
along the frontages of Lots 1 and 3. At the tIme of wldemng, the proposed northern JOInt access to the
service road WIll be closed and public improvements WIll be installed along the frontages of Lots 1 and
3, Public Works IS requiring an escrow for the public Improvements to be installed by the developer
if the project to the north does not occur. PublIc Works has also requested language be added to the
FDP to ensure accommodation of the widening of Y oungfield ServIce Road and cIrculatIOn through
the development from the southern JOInt access to Y oungfield Service Road, across Lot 2 (Good
Times property), contInuing north across the Country Cafe lot (see condItions 3 and 4 of FDP motion)
All requirements for a Planned Commercial Development Final Development Plan have been met.
VI. FINAL PLAT
The applicant is requesting approval of a two-lot subdivision plat to reonent the eXIsting lot lIne
between Lots 1 (Country Cafe lot) and 3 (carwash lot) Attached is a copy of the eXIstIng lot
configuratIOn (Exhibit 10, EXIstIng Plat) The eXIstIng lot configuratIOn IS modIfied by transfer of the
north portion of Lot 3 (around 18,000 square feet) to Lot 1 (Exhibit 11, Proposed Replat)
-
The plat establishes typical utility easements around the perimeter and along the Interior lot hnes, A
cross access easement is provided on the Y oungfield Service Road frontage on Lot 1 to allow a joint
access with Lot 3 Staff had requested that our standard blanket cross-easement language be added so
that there would be free movement through all interior dnve aisles and parking areas, The developer
has elected not to do thIS, At a mInimum, speCIfic cross access easements must be delIneated along
the common boundaries of Lots 1 and 3 with Lot 2, Block 1 of the 70 West Center SubdlVlsion, Filing
No 3,
No additional right-of-way is required at this time. However, if the retail area to the north develops,
additional right-of-way wIll be needed to accommodate the widening of Y oungfield Service Road,
Staff feels note No, 2.4 on the FDP is sufficient to ensure thIS happens,
All regulatIOns and standards of ArtIcle IV of the Code of Laws have been met.
VII. AGENCY REFERRALS
All service agencIes are currently servIng the other structures WIthIn the 70 West Business Center.
The developer will be responsible for any needed upgrades to accommodate the carwash development.
VIII. ST AFF CONCLUSION AND RECOMMENDED MOTIONS
Planning Commission
WZ-04-06 & MS-04-0SnO W Business Center
7
There are three requests, and each will require a separate motion.
OUTLINE DEVELOPMENT PLAN
Staff concludes that the proposed zone change is consistent with uses III the C-1 zone distnct and that
the development standards will accommodate the widening of Y oungfield Service Road beyond Jts
current WIdth, Staff further concludes that all reqUIrements for a Planned Commercial Deve]opment
OutlIne Deve]opment Plan have been met and therefore, recommends approval of the OutlIne
Development Plan document.
Option A:
"I move to recommend APPROY AL of Case No WZ-04-06, a request for approval of an amended
Outline Development Plan for property located at 3230 Y oungfield ServIce Road, 3270 Y oungfield
Service Road, 3291 Youngfield Service Road, 3300 Youngfield ServIce Road and13001 W 32nd
Avenue for the following reasons,
1. The proposed amendment is consistent with uses in the C-1 zone distnct.
2, The proposed development standards will accommodate the widemng of Y oungfield Service
Road beyond Its current WIdth
3 All reqUIrements for an OutlIne Development Plan have been met. "
OptIOn B
"I move to recommend DENIAL of Case No WZ-04-06, a request for approval of an amended
Outline Development Plan for property located at 3230 Y oungfield Service Road, 3270 Y oungfield
Service Road, 3291 Youngfie]d Service Road, 3300 Youngfield ServIce Road and 13001 W. 32nd
A venue for the following reasons:
1
2.
3."
FINAL DEVELOPMENT PLAN
Staff concludes that the proposed carwash will have mimmallmpact III light of the existing
commercia] uses already in the development, Staff further concludes that the FDP is consistent with
the standards established in the ODP and that adequate provisions are made for accommodatIOn of
future widemng of Y oungfield Service Road, Because all requirements for a Final Development Plan
have been met, a recommendation of approval WIth condItions is gIven (conditions outlined in the
motIon),
OptIOn A:
"I move to recommend APPROY AL of Case No, WZ-04-06, a request for approval of a Final
Deve]opment Plan for property located at 3270 Y oungfie]d Service Road, 3291 Y oungfie]d Service
Road, 13001 W. 32nd Avenue and ]3501 W, 32nd Avenue for the following reasons:
Planning Commission
WZ-04-06 & MS-04-0SnO W Business Center
8
-
1 The proposed carwash will have minImal impact in light of the existing commercial already in
the development.
2, The Final Development Plan IS consistent wIth the standards set forth In the approved OutlIne
Development Plan for the site
3 Adequate provisions are made for accommodation of future widening of Y oungfield ServIce
Road,
With the follOWing condItIons
1
The 10' hIgh fence on the northern boundary of Lot 3, Block 2 (duplex lot) must be
constructed within one month of final FDP approval by City Council
On page 3, add one additIOnal street tree,
Pnor to the widening of Y oungfield ServIce Road, a north-south running cross access easement
be obtained across 3230 Youngfield ServIce Road to connect Lot 1,70 West BUSiness Center
Subdivision Filing No, 4 WIth Lot 3, 70 West Business Center SubdIVIsIon Filing No 2
The follOWing language be placed on the Final Development Plan prior to recording: At
such time as the Youngfteld Service Road is to be widened from its existing width of 34' FcF/> , the
City may impose the following restrictions upon the current owner( s) of Lots 1 arul 3, 70 West
Business Center Subdivision Filing No.4
1 The southwesterly access shall be restricted to a right-in, right-ollt movement for the 25' cross-
access easement, of which 13'ft lies within Lot 3, 70 West Business Center Subdivision Filing
No.4 arul12' lies within Lot 3, 70 West Business Center Subdivision Filing No,2.
2, 171e nonhwesterly access drive cut lying within Lot 1, 70 West Business Center Subdivision
Filing No 4, shall be removed and replaced with City of Wheat Ridge standard curb, gutter,
and sidewalk,
3 The City of Wheat Ridge may design and construct additional travel lanes and/or an
acceleration/deceleration lane across the frontage of Lots 1 and 3, 70 West Business
Center Subdivision Filing No 4
4 Sufficient area to accommodate the construction of the additionallane( s) along the
westerly side of Lots 1 and 3, 70 West Busl1less Center Subdivision Filing No 4 shall
be acqUired and/or dedicated to the City of Wheat Ridge as Right-of- Way,
2,
3
4
OptIon B
"I move to recommend DENIAL of Case No. WZ-04-06, a request for approval of a Final
Development Plan for property located at 3270 Youngfield ServIce Road, 3291 Youngfield
Service Road, 13001 W 32nd Avenue and 13501 W. 32nd Avenue for the following reasons,
1, The property owner does not agree to the condmons of approval as recommended by staff
2,
3 "
FINAL PLAT
Staff concludes that the Final Plat IS consistent with the regulations and standards of Article IV of
the Code of Laws with conditIOns regarding cross-access as numerated in the recommended
motion, Staff recommends approval of the resubdlvlsion plat with the conditIOn that either a
blanket access easement be required or a speCIfic access easement be dehneated along the common
boundanes of Lots 1 and 3 with Lot 2, Block 1 of the 70 West Center SubdIVISIon, Filing No, 3,
Planning Commission
WZ-04-06 & MS-04-0sno W Business Center
9
OPTION A,
"I move to APPROVE Case No, MS-04-08, a request for a two lot resubdlvlslon plat for property
located at 3270 Youngfield Road and 3291 Youngfield Road for the following reasons'
1 All regulations and standards of Article IV of the Code of Laws have been met.
WIth the folloWIng condItIOn
1. Either a blanket cross access easement be required or Cross access easements be delIneated along
the common boundaries of Lots 1 and 3 with Lot 2, Block 1 of the 70 West Center Subdivision, Fihng
No.3"
OPTION B.
"I move to DENY Case No MS-04-08, a request for a two lot resubdivision plat for property located
at 3270 Y oungfield Road and 3291 Y oungfield Road for the folloWIng reasons
1
2,
3"
Plannmg Commission
WZ-04-06 & MS-04-08170 W Business Center
10
EXHIBIT "A"
70 WBC, LLC
4505 South YosemIte Street #371
Denver, Colorado 80237
Telephone 303-74 1-2123
EXPLANATION OF REQUEST TO ADD USES TO EXISTING PLANNED
COMMERCIAL DISTRICT
ThIS request IS for a Combmed Prellmmary and Fmal Development Plan to allow the 24
hour use of a Car Wash, AutomatIc and Car Wash, Com operated m Lot 3, Block 1, 70
WEST BUSINESS CENTER FIlmg No 3 Lot 3, Block I \\111 be replated as mdlcated by
the enclosed plat. In addItIOn the followmg commercIal uses are requested to be mcluded
m Area "D" and "E" of70 WEST BUSINESS CENTER Filmg No, 3 Laundry and Dry
Cleanmg Shops; Laundry and Dry Cleamng PIck Up StatIOns, Eating establishments, Sit
do\\n; Drug Stores; FurnIture Stores; Hardware Stores, Home Furnlshmg Stores, Ammal
Vetennary HospItals or ClImcs, Caterers, ApplIance Stores and IncIdental RepaIr;
Temporary Chnstmas Tree, Produce and Beddmg Plant Lots WIth the provIsIon that there
be no loud extenor compressor nOIse \\lth these temporary uses.
-
The Car Wash WIll be located on the southern portIOn oflot 3 and consIst of two
automatIc wash bays and four Self Serve wash bays The car wash may be developed m
stages, We are requestmg a eight-year build-out to complete all constructIOn for the Car
Wash WIth option to extend for an addItIOnal 4 years by the Dtrector ofPlanmng, All
wash bays will be com and credIt card operated. There will also be provISions for vacuum
and mat shampoo statIOns on the sIte.
One of the reqUIrements of SectIOn 26-1 12 of the Wheat RIdge CIty Code reqUIres that
when a change of zone IS requested that the applIcant shall show that there is a change m
the area that has occurred due to mstallatlOn of publIc facilItIes, other zone changes, new
growth trends, deterioratIOn, or development transItIOns, The comhtlOn that applIes here
that has affected the subject property IS growth trends, There has been a huge impact on
thIS property by the development of the nearby Colorado Mills Shoppmg Center. Smce
the announcement for the development of that Center, virtually all of the retail users for
our market area have been swallowed up by the attractIOn of the new Colorado Mills
Center We have had the property consIstently hsted WIth two successful commerCIal real
estate compames smce our present peD was approved In March ] 999 In that five-year
penod we have not been able to Sign one retail user for the approved retail buildmg,
However, If the proposed SullIvanlHays development goes forward north of us there WIll
be new opportumties created for thiS property We will still be m the same poSItion m the
retail market as we have been, Our property \\ill be located between two major retail
centers where most tenants want to be adjacent or next to the large anchor tenants. A car
wash facihty IS a good solutIOn for thIS locatIOn as It proVIdes a needed servIce and
collects retail taxes for the CIty
EXHIBIT 1
A back-ht monument SIgn will be constructed on Lot 2, Block 2, 70 West Busmess
Center FilIng No 3(Area "C" ThIs W111 replace the eXisting 70 WBC monument SIgn on
W 32no Ave, that w111 be lost due to street widening. ApplIcant shall have an indefinIte
penod ofttme to construct thIS SIb'll.
Sales taxes are collected on carwashes In Wheat Rldge and W111 be a benefit to the CIty of
Wheat Ridge when completed, The City \\ill receIve revenue that It IS not presently
recelvmg from the vacant ground.
It \\111 be greatly apprecIated If the City will approve thIS request.
Attorney for the ProJect: DIane DaVles
F aegre &Benson LLP
1700 Lmcoln Street #3200
Wells Fargo Center
Denver, CO 80203
Phone 303--607-3600
Fax 303-607- 3600+
Architect Arthur Wise
Arthur Wise ArchItects AlA
24928 Genesee Trail Road #200
Golden, CO 8040 I
Phone 303-526-5309
Fax 303-526-5091
--
Engmeer: James T Jones
Jones Engmeering Assoc lnc
2329 West Mams Street #105
Littleton, CO 80120
Phone 303-738-0283
Fax 303-738-0285
Owner: 70 WBC,L,L.C
4505 South YosemIte #371
Denver, CO 80237
Attn: Dwame R. RIchter - Mgr
Phone 303-741-2123
Fax 303-741-2102
City of Wheat Ridge
In this space there is a large scale map that could not be scanned at
this time, Please see the City of Wheat Ridge Clerks office if you
would like to see the map, Thank You,
7500 West 29th Avenue
Wheat Ridge, Colorado 80033
303/235-2846 Fax: 303/235-2857
The City of
Wheat
Ridge
Date:
July 31,2003
City Staff Present:
Meredlth Reckert
Location of meeting:
Maple Grove Grange
3130 Y oungfield Street
Property address:
3270 Y oungfield ServIce Road (Northwest comer of W, 32nd
A venue and 1-70)
Property owner(s):
Dwame RIchter for 70 WBC, L.L.c.
Property Owner(s) present?
Yes
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Applicant:
Dwaine RIchter, Bruce RIchter, Mark Milan of Jehn and
Associates
Existing Zoning:
Planned Commercial Development
Comp Plan Designation:
Commumty Commercial Center
Existing Use/Site Conditions: The property is currently developed wIth a hotel, cafe, gas statIOn
with carwash and fast food restaurant. The applicant is proposing development of the vacant
portion of the property containing 1.37 acres.
Applicant's Proposal: The apphcant is proposmg construction of a 5000 sf retail facilIty which
may include an auto tune shop and an eIght-bay self serve carwash with two automatIc wash bays,
The proposed carwash would be open 24-hours per day. The eXlstmg development plan allows
office, servIce and retail businesses, It does not allow auto servicing, car washes or
office/warehouse faclhties in thIS area, The apphcant will be required to complete a zone change
process with a revised outlme development plan to allow the additJonal uses plus an amended final
development plan.
Issues Discussed:
. The traffic in the vicmity IS already bad, More commercIal development will add to the
existing congestIOn problems.
. The HWY 58/I-70 mterchange project has been delayed due to fundmg constraints at
COOT, Until that happens, traffic congestIOn on West 32nd Avenue will get worse,
. With the carwash, WIll there be a dump statIon for RV's?
lfvnTRTT ~
. Will the carwash be open twenty-four hours per day, seven days each week? Yes
. There are madequate sidewalks m the area for chtldren attending Maple Grove Elementary
further to the west at 32nd and Alkire.
. The area already has several automatic carwashes
. Why not develop the property as shown on the eXlstmg final development plan (13,000
square feet of retml) The market is badfor retail,
. What type of auto repair will occur? Will heavy mechanical and bodywork be allowed? No
. Are more freestanding signs being proposed? No signage will be allowed on the west
far;ade of the retail building
. What type of hghting IS proposed for the carwash? The eXlstmg gas statIOn hghtmg already
creates problems for area residents, as the facility is open 24 hours
. There could be potentIal negatIve affect on area property values.
. Will the duplex lot at the corner of 32nd and Zinnia Court be affected? No
The neighborhood indicated that they are not in favor of the proposed auto-related uses, They
would prefer to see the property develop as shown on the existing development plan with
13,000 square feet of retaIl. The neIghborhood does not support the hours proposed for the
carwash (24 hours),
Neighborhood Meeling Sign-up Sheel
70 West Business Center
July 31, 2003
~ame:
Address or Orl'.aniZalion.
-
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5 ~ #rj--- .)1;;.5 Z;.",;" 0-
6. ~~ NJsOvt t~llal W ?:;."r,^~
7 !~~ 1;170 WS/';4-IIG-
8 f;w.o... ~ ~;Z~, A\~ ~\.
9 --5 an. lJ""",j,J/ 13 In 3:< ~ 1/- l
~. ~ /S,,'t ~.J'~
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Phone Number:
3C3 - Zl~'CCOCj
3o~-~79-4/1/
303 -3'l'-lr999 f
~t~,~~ .,...~~~ ~
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~~. J..\ ~ - ~ ~2b
~ ~ 3 '?-") /- IS 10
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--
3pJ ~7 r~~Y
1'0.1-2 ?~-:s-~1
11 t>~"/~ 3.5iJft-g.~ d- 5,,3,;175' 036,,>--
\2,
13
14
\5
EXHIBIT 4
Neighborhood Meeting Sign-up Sheet
70 West Business Center
July 31, ~003
Name:
Address or Organization:
Phone Number:
]~p~
2,~o~~~(b,,~1.
3 0ntt fG;AIt ~')I"j
4
5
6,
7
8
9
]0,
]]
12,
J3.
]4
15.
11- 4 '1 ,-', Y\ Vl ~ 0... (.-\'
t~().;ll vJ cJq).~
303-'Z.I'3-0~ II
~o.::> ';;)':11. \~l-O
..i
I '3oso W. 3;) Av~
7Z() 933-o'/o{,p
--
7500 West 29th Avenue
Wheat Ridge, Colorado 80033
303/ 235-2846 Fax: 303/235-2857
The City of
Wheat
Ridge
Date:
July 1,2004
City Staff Present:
Meredith Reckert
Location of meeting:
Maplewood Grove Grange
3130 Y oungfield Street
Property address:
3270 Y oungfield Service Road
Property representatives present:
Dwame RIchter (property owner)
Arthur Wise (project architect)
Kathleen Krager (project traffic engmeer)
Meeting Moderators:
Larry Cemllo, Cathenne Kraeger-Rovey
-
Existing Zoning:
Planned CommercIal Development
Comp Plan Designation:
CommUnIty CommercIal Center
Existing Use/Site Conditions: The property IS currently developed wlth a hotel, cafe, gas station
with carwash and fast food restaurant. The applicant is proposmg development of the vacant
portIOn of the property containmg 1.37 acres
Applicant's Proposal: The applicant IS proposmg construction of a 5000 sf retail facility whIch
may mclude an auto tune shop and an eight-bay self serve carwash with two automatIc wash bays,
The proposed carwash would be open 24-hours per day, The existing development plan allows
office, service and retail busmesses. It does not allow auto servicing, car washes or
officeJwarehouse facilities in thIs area, The applicant will be reqUIred to complete a zone change
process WIth a revIsed outline development plan to allow the additional uses plus an amended final
development plan.
Issues Discussed:
· Traffic: The neighborhood does not want development that produces more traffic. The
applicant's traffic engineer noted that the proposed carwash use will generate less traffic
than retail sales. The city is requiring a traffic impact study with the land use application,
· Hours of operation: The neighborhood does not support a 24-hour carwash,
· Lighting: The existing freestanding lights on the Conoco sIte are disruptive to the
neighborhood,
EXHIBIT 5
. Existing dead plant materials: The landscapmg that was installed with the Conoco statJOn
is dead, Will it be replaced? When the Pleasant View Water and Sanitation District
installed a major sanitary sewer line across the property, the existing irrigation line to the
"benn" was destroyed, The irrigation system will be repaired and dead landscaping
materials replaced at the time of construction,
. Signage:
Is another 50' hIgh SIgn proposed? No
What about waIl signage? There will be wall signs on the north and south faces of the
carwash. City staff suggests there be no signage on west side
The owner mdicated that he would hke to relocate the eXlstmg tenant I d. sIgn whIch IS
currently on the Conoco site to the west SIde of the Y oungfield ServIce Road, It was noted
that because the existing fence on north side of the duplex lot was removed, there will be no
buffenng for the neighborhood for the relocated sign, It was also pomted out that use area
"C' must be amended to accommodate slgnage on the outlme development plan, Concern
was expressed by the neighborhood regardmg further intrusion mto the resIdentIal area to
the west. The neIghborhood mdlcated that they wouldn't support the relocated sIgn unless
the fence is replaced and landscapmg IS mstalled on use area "C" and the duplex lot.
. Building height: The proposed car wash will be roughly 20' in height,
. Truck traffic: Are the wash bays large enough to accommodate trucks? No, but the wash
bays would be big enough for RV's,
. Proposed uses: The outhne development plan is being amended to allow additional uses
meluding carwashes, hquor stores, minor auto repaIr and servlcmg, auction houses and
laundry and dry cleaning shops, As a concession to the neighborhood, the property owner
agreed to remove liquor store, auction houses and minor auto repair from the list of added
uses,
2
08/18/04 WED 10,38 FAX 303 741 2102
l4i 003
cJ,'(J ~ - ~
RICHTER PROJECT F ACILIT AnON
JULY, 1,2004
MAPLE GROVE GRANGE
Mr Richter proposes to construct a 6-bay, 24-hour car wash on a vacant plot of land m a
commercially zoned area at the northwest corner of the 1-70 off ramp and West 3200 Ave,
The current commercial zoning does not mclude a car wash, Mr Richter is seekmg re- -
zoning to allow for the inclusion ofthis land use,
Neighboring residents expressed the following concerns:
-
. Noise
. Increase of traffic on West 32M Avenue
. Potential street widening (the project proposed by Mr, Richter does not include street
widening, this comment in regard to the Sullivan project to the north)
· Signage and sign placement
. Building setback from the street
· Landscaping and maintenance of same
. Lighting
· Construction of a ten feet high east-west fence along the north property line of the
duplex property, Lot 3, Block 2, area B
· Alternate uses for this parcel ofland if a car wash IS not built
Items on which parties arrived at consensus:
· Neighbors agreed to 8 24-bour car wash under the following conditions'
1. there be no large semi-trucks,
2, the lighting will be downcast,
3, landscaping would be installed and maintained,
4. a building setback of 53 feet, or no less than ] 5 feet be established
5. A ten feet fence shall be constructed on the north property line of the duplex
property site, Lot 3, Blk 2, Area B
6, open space on the southwest comer be maintained or nothing more than a single
family residence or Duplex be constructed
7, height of sign must be limited to height of the building
8, sign will have a stone base to match the building
9. to the extent possible signage should be kept to the commercial side of the street;
signage may be constructed in area C if the sign is shielded by landscaping on the
west side of the sign,
· Mr. Richter agreed to:
1. Not include auto service, repair and maintenance or related activity within Area-D
2. Not include an auction house within Area-D
3. Be restrictive regarding temporary Christmas tree, produce and bedding plant
sales uses (restrictive shall mean that any temporary use shall not be allowed to
use noisy compressors in their operations
EXHIBIT 6
08/18/04 WED 10,39 FAX 303 ;41 2102
4, Not include a liquor store
5 Repair and replace fencing as required
6 Install and maintain appropriate landscapmg
Attendees were informed by Meredith Reckert, Senior Planner, that they would be
notified 15 days in advance of any scheduled heanngs regardIng the re-zoning request to
include a car wash within the existing commercial zone,
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City of Wheat Ridge
In this space there is a large scale map that could not be scanned at
this time, Please see the City of Wheat Ridge Clerks office if you
would like to see the map, Thank You,
03/18/05 FRI 10:32 FAX 303 741 2102
~001
70 W B C, L.L.C.
4505 SOUTH YOSEMITE #371
DENVER, COWRAOO 80237
TELEPHONE 303-741-2123
FACSIMILE 303-741-2102
Sent Via Fax - 303-235-2857
March 18, 2005
City of Wheat Ridge
Ms. Meredith Reckert, AICP
Senior Planner
7500 W 29th Avenue
Wheat Ridge, CO 80215
Re: REQUEST FOR CITY COUNCil.., ACTION
Council Bill No, 03-2005 - dated Feb 28, 2005
Dear Ms. Reckert:
-
TIns letter is wntten In response to the subject document. We agree with most of the
content, however there are several points on whIch we disagree and they are:
1. Page 2, COMMISSIONIBOARD RECOMMENDATIONS
L'A recommendation was made for the Two-lot Subdivision Plat:
With the following condition - A blanket cross access easement be required,"
We do agree that there should be cross access on the property, but do not agree
that this should be done now because of the possible construction of Cabela
Drive. The reconstruction of the Service road will change the internal circulation
of 70 West Business Center and will reqwre reconfiguration of traffic flow within
the subdivision, The affected tenants/owners are Conoco, Good Times Restaurant,
Country Cafe, La Qwnta hotel and the proposed car wash,
Because it is not known at this time whether Cabela Dnve will be constructed or
not, it is impossible for us to try to resolve interior traffic flow, If we reconfigure
or redevelop the Country Cafe and the Good Times because of changed traffic
conditions we do not want to confront easements that will then have to be revoked
and granted In another location. Therefore we object to granting any easements
mcludmg the one on Page 3, item #3.
While it is not an item in the subject document, we feel that the need for a traffic
signal also needs to be addressed. The above requests for easements recognizes
that there will need to be changes to the internal traffic of 70 WBC. This internal
redirected traffic needs to have access to the new Cabela Drive, We have
Investigated tlns condition and have concluded that a signal is warranted at the
ATTACHMENT 2
03/18/05 FRI 10:33 FAX 303 741 2102
141002
intersection of Cabela Drive and the existing Service Road,
Please see the enclosed March 17, 2005 letter from Mr. Karl Packer at Krager and
Associates that finds that a projected traffic signal warrant will be met for the
IntersectJon of Cabela Drive at the ServIce Road Access. Therefore we are adding
the following sentence to the FDP "Future SIgnal to be installed when warranted
and funded by others,"
2. Page 2, "Require the applicant to use a water recycling system for the car wash. "
We do not agree to this condition because It is difficult in the recycling process to
completely remove all of the particulate matter in the water and therefore there is
abrasive matter In the water that damages the eqwpment and also the automobile
that is being washed, We intend to set up for this requirement if it ever becomes
a requirement by the water company, It IS not a requirement at the present time.
Please see the enclosed letter from President Wally Welton of Consolidated
Mutual Warer Company.
3. Page 3, Item 4, I "The southwesterly access shall be restricted to a nght-In, right-
out movement for the 25' cross-access easement, of which 13' lies within Lot 3,
70 WBC and 12' lies within Lot 3, 70 WBC Sub, Filing No.2. This access lane is
subject to a cross access easement with Conoco and the south 12' of the easement
that lies within Lot 3 IS owned by Conoco and therefore we can not give their
consent for this condition, Please contact Conoco in tlus matter,
4, Page 3, STATEMENT OF THE ISSUES
Item #1 "Construction of an accelldecellane across the frontage of Lots 1 and 3,
70 West Busmess Center Filing No.4 shall be constructed by the owner if
Youngfield Service Road remains in its current alignment" We object to this
because it was recognized by Staff at the Planning and Zonmg meeting no
acelldecellane is necessary in connectJon with development proposed by 70
WBC so a dedication reqUIrement is not appropriate,
Item # 2. .. Sufficient area to accommodate the construction of an acceIldecel
Lane, or in the alternative a through lane, along the M:Sterly side of Lots 1 and 3,
70 WBC, Filing No.4 has been set aside for acquisition by the City of Wheat
Ridge for right of way," For the purpose of clarity on this issue, we now
understand that after talking With you regarding this matter that this is not a
request for a lane in addition to the two lanes that Cabela' s wants to construct
if their project is successful. We have allowed a 53 foot building set back from the
existing R-O-W which is more than ample for a widening of the Service Road and
are m the process of negotiating with Cabela's to sell them a portion of this 53
feet. Therefore we do not think that this statement is appropriate,
5 We have added to the Outline Development Plan the additJonal use of Auto
seTVlce, repair and maintenance shops, minor, ThIs is a use that has continuously
been requested through the years by prospective tenants. There is a market need
03/18/05 FRI 10:33 FAX 303 741 2102
I4i 003
for this use, If the Cabela project goes forward, then this use may never be
llllplemented, However, ifCabel's does not succeed, then we would defimtely
want to have this use available,
We smcerely hope that tins letter adds clanty to our positIon and look forward to
appeanng before the Council on March 28, 2005 at 7 P,M.
Ve7lf!YYours, L2, kL .
tf)ti;z&tt/ 11f#l{/7
Dwame Richter
cc: Diane Davies
Arthur Wise
Karl Packer
-
03/18/05 FRI 10:33 FAX 303 741 2102
l4! 003
for this use, If the Cabela project goes forward, then this use may never be
IDlplemented, However, ifCabel's does not succeed, then we would definitely
want to have this use available,
We sincerely hope that tlus letter adds clanty to our positlon and look forward to
appeanng before the Council on March 28, 2005 at 7 P,M.
Ver: Jf!Y yours, L2, li
l1ffi;t@if11{#?{77
Dwaine Richter
cc: Diane DaVIes
Arthur Wise
Karl Packer
-
ITEM NO' ~,
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE,
March 28, 2005
TITLE:
CITY CONTRIBUTIONS TO OUTSIDE AGENCIES
o PUBLIC HEARING
IZl BIDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date,)
o ORDINANCES FOR 2ND READING
QuasI-Judicial:
o
Yes
IZl
No
~cur~
City Man,ker
EXECUTIVE SUMMARY:
The City Council annually budgets a set amount for contributions to non-profit organizations serving
the city's residents, This year's allocation was in the amount of $1 0,000 The City has received the
followmg requests for assistance,
-
T Arapahoe House - $1,000 Request for funding to provide support for the Arapahoe House
detoxification programs, During 2002, 12 Wheat Ridge residents entered the detoxification
program and a total of 17 Wheat Ridge residents were served at various programs throughout
the agency,
T Family Tree - $10,000, Funds are requested for continued operation of the Family Tree
Housing and Family Services Crisis Hotline Trained staff respond to individuals and family
members m crisis, who contact their office by telephone or in person for assistance,
Individuals and families who are homeless or near homelessness are assisted with obtaining
baSIC needs (such as food, bus tokens, diapers, clothing) and are given targeted, appropriate
resources to help them find shelter and/or housing - transitional or permanent. The Cnsis
Hotline is often the first point of contact for familIes needmg help,
T Radio Readmg Service of the Rockies (RRSR), rnc, - $2,300, Request to provide services to
blind, visually impaired and pnnt handicapped Wheat Ridge residents. Services include partial
underwriting for Wheat Ridge news programming, embossing/distribution of Braille RRSR
program schedules, printing/distribution of large print RRSR program schedules,
recordmg/dlstribution of audiocassette RRSR program schedules, purchase of pre-tuned radlOS
for listeners in private homes or aSSIsted livmg facilitIes, RadIO Readmg Service also provides
the city with radio services for Channel 8
>- Seniors' Resource Center - $13,000, Request is to benefit transportation services for older
and/or disabled adults who reside m the city, Seniors' Resource Center will provide five hours
of transportation service on Monday afternoons, except holidays, to older adults and
individuals with disabilities who live in Wheat Ridge, SpecialIzed door-to-door transportation
services will be proVided to medical appointments, congregate meal sites, adult day care
centers, and grocery shopping,
);- Stride - $5,000, Stride helps each family develop a self-sufficiency plan, and then helps the
farlllly find the resources needed to complete the plan, Each plan IS unique, and so the actual
services are also unique, but common elements include GED or high school completion, job
traming, and post-employment coaching, Substance abuse counseling, mental health services,
parenting traming, and budgetmg assistance are available for families who need it. Stride
helps familIes with emergency financial needs, through its Emergency Loan Fund, and helps
parents find appropnate childcare, after school programs, and educational enrichment for their
children, Case managers work with the family through all stages of the plan, especially during
the cntical transitions from school to work and from one job to the next, until the family is
independent of all major sources of public assistance,
);- Volunteers of America Colorado Branch - Nutrition Programs for the Elderly - $5,250,
Request for funding to help provide home-delivered meals and community-based congregate
nutrition services to more than 300 elderly Wheat Ridge residents, Volunteers of America's
Meals on Wheels Program provides nutritious, home-delivered meals to low-income,
homebound elderly in Jefferson County who are unable to grocery shop or prepare meals for
themselves due to physical limitations, disability, lack of transportation and/or poverty, These
are individuals who are least likely to have access to other assistance, The Seniors' Nutrition
Program provides comprehensive nutrition services at 27 dimng centers throughout the region,
offering nutntious noon meals in congregate setting to individuals 60 years of age and older.
ThiS community-based nutrition program serves highly vulnerable seniors at increased risk of
malnutntion and isolation, 317 elderly residents of Wheat RIdge benefited from Volunteers of
America nutntJon services in 2003 2,156 meals were delivered to homebound elderly through
the Meals on Wheels Program, 6,087 meals were provided to seniors who attended the Wheat
Ridge Dming Center.
COMMISSION/BOARD RECOMMENDA nON:
None,
ST A TEMENT OF THE ISSUES:
In 2004, and previous years, a portion ofCommumty Development Block Grant (CDBG)jurisdiction
allocations were awarded to outside agencies, In 2004, CDBG funds were awarded to Family Tree
and Seniors' Resource Center In December of 2004, City Council decided to utilize its CDBG
jurisdiction allocation solely for existmg construction improvement programs and no CDBG funds
were awarded to outside agencies,
AL TERNA TIVES CONSIDERED:
There are numerous combinatIOns of allocations that could be made by Council. All SIX organIzations
applying for outside agency contributions provIde beneficial and needed services to Wheat Ridge
residents, Funding requests for the six organizations totaled $36,550, Staff's recommendatIOn would
be to dIstribute a percentage of the $10,000 in outsIde agency contributions to each agency in
recognitIOn of the services they provide to the Wheat Ridge commumty The suggested distribution of
dollars IS as follows:
. Arapahoe House
. FamIly Tree
. Radio Reading ServIce of the Rockies, Inc,
. Seniors' Resource Center
. Stride
. Volunteers of America Colorado Branch
Nutrition Programs for the Elderly $1,800,00
In 2004, outside agency contributions were dIstributed to Jefferson Center for Mental Health, who
made no application in 2005, and Arapahoe House, No 2004 outside agency contributions were
allocated to Family Tree or Semors' Resource Center as they received CDBG jurisdiction allocation,
Volunteers of America has received funding in the past; however, in 2004 no funding request was
received and no funding was awarded, In 2004, no funding request was received from Stride. In the
past, fundmg has been given to RadIO Reading Service of the Rockies,
$1,000,00
$1,800,00
$1,800,00
$1,80000
$1,800,00
FINANCIAL IMPACT:
Impact to the city is $10,000 as budgeted in account 01-113-700-780,
-
RECOMMENDED MOTION:
"I move to approve the allocation of$I,OOO to Arapahoe House, $1,800 to Family Tree, $1,800 to
Radio Reading ServIce of the Rockies, $1,800 to Seniors' Resource Center, $1,800 to Stride and
$1,800 to Volunteers of America Colorado Branch, as part of the City Council's 2005 outside agency
contributIOns,"
or,
"1 move to approve the allocation of
agency contributions,"
as part ofthe City Council's 2005 outside
Report Prepared by: DebbIe MeIxner
Attachments:
1, Letter of Request from Arapahoe House
2, CDBG Appl1catton from family Tree
3 Letter of Request from Radio Reading Service ofthe Rockies, Inc,
4, CDBG Application from Semors' Resource Center, Inc,
5 CDBG Apphcation from Stride
6, CDBG Apphcation from Volunteers of America Colorado Branch
050328 CAF City Contributions
ARAPAHOE
-
HOUSE
l/1 pre I, e /I .r i l' e A I [ 0 b 0 I, D r II g II n d B e b II c' i 0 r II I Ii e (I I t b \' e r l' Ice .f
~~Ol Llpan Street. Thornton, CO HOUiO . Main: 303,657,3700 . Fax: 30,,{,S7,3727 . www,arapahoehouse,org
July 19,2004
Mr Randy Young
City Manager
City of Wheat Ridge
7500 West 29th Avenue
Wheat RIdge, Colorado 80033
Dear Mr Young:
ThIS letter is a formal and serious request to the City of Wheat Ridge to support Arapahoe
House, Inc, for the fiscal year of 2004-2005 by contributlllg $1,000 to our detoxification
programs.
-
City of Wheat Ridge fundlllg would directly support our Detox West facility located in Wheat
Ridge, Detox West is the primary drop site for City of Wheat Ridge police officers delivering
intoxicated llldIviduals, During calendar year 2003, Wheat RIdge police officers dropped 584
intoxicated individuals at our three detOXIficatIOn facilities, In 2003.511 City of Wheat Ridge
residents were served at various treatment programs throughout our agency, 408 of those
residents (79,8%) were admitted to one of our three detoxificatIOn programs, CIty of Wheat
Ridge residents benefit from the entire range of services offered at Arapahoe House, whether the
program is located in Jefferson, Adams, Arapahoe or Broomfield Counties, on a sliding fee basis,
The average cost per client admission to our detoxificatIOn programs is $231, unless medical
issues require the client to stay several days for stabilization, As many detoxification clIents are
indigent, the average amount collected from those indiVIduals is less than $55, In order to
augment collection fees so we may continue to reliably provide services to residents and law
enforcement officers, Arapahoe House depends on financial support from the City of Wheat
Ridge, as well as many metropolitan Denver municipalities, In summation, during calendar year
2003, Wheat RidJ!e police officers delivered a total of 584 intoxicated individuals to our
detoxification facilities (142 City of Wheat Ridge residents, and 442 non-residents), indicatinJ!
$134.904 in services to your police department, This is especially significant as grant funding
by the City of Wheat Ridge during the same period was $500,
Arapahoe House provides sites WhICh are convement and accessible for police officers who need
to deliver llltoxicated indIviduals, quickly return to theIr duties, and prepare themselves to
efficiently respond to other critical calls, In fact, detoxification facilities are among the most
cost-effective services supported by municipalities, Furthermore, Wheat Ridge reSIdents benefit
Micbllel W Kirby, Jr Pb,D" CEO
B{)ARD (IF DIRFCT( ms. Christine C. Powers, Pre: ~ ... ,'\Torma Anderson. CIJ7"ist/llc Arguello. Peg Bnywl1 . Linda.7 Daniel. LV1111 Afiller Duvle
ATTACHMENT 1
., D.'h"
"..(,..'(,-/
Randy Young, City Manager
City of Wheat Ridge
Page 2
from increased public safety as a result of removmg intoxicated persons from the streets and
highways and providing these clients with necessary and appropriate treatment. The focus of our
detoxification programs is to facilitate a safe withdrawal from alcohol and/or drugs and to
engage clients in treatment services offered at Arapahoe House, Specifically, detoxification staff
monitor the clients' physical symptoms as they withdraw from drugs or alcohol. Next, upon safe
withdrawal, individuals are assessed by counselors for referral into further treatment. Our
detoxification facilities are, for many intoxicated individuals, the only viable alternative to jail
and are a cost-effective, humane resource for the Wheat Ridge Police Department to bring
intoxicated persons for expeditIOus admission, Enclosed is a flow chart, Client Flow at
Arapahoe House Detoxification Prowams, which delineates the therapeutic progression of a
client through one of the three detoxification programs within our agency,
Additionally included is one copy of our Program Summarv which is intended to provide a
comprehensive overview of Arapahoe House's complete continuum of services, With a 28-year
history of serving the metropolitan Denver community, Arapahoe House offers an array of case
management, residential, day and intensive outpatient, school-based, gender-specific, vocational/
employment, housing, and detoxification services for adults, adolescents, and families with
substance abuse and dependence issues, as well as co-occurring mental health concerns,
The budget cuts that many cities and counties have recently experienced have impacted our
anticipated allocations, Historically, the City of Wheat Ridge has not funded our detoxification
programs; however, we are in need of your support to ensure that we can continue to provide
treatment services to City of Wheat Ridge residents at the same level as we are fiscally able to
now, Arapahoe House respectfully requests that you consider helping to fund the essential
community resource of social model detoxification programs,
-
We would be pleased to provide a presentation to your CIty councilor police department about
the accessible, affordable, and effective services offered by Arapahoe House, Please contact us
for further information on a presentation or to schedule a tour of any of our thirteen metropolitan
locations,
On behalf of the Arapahoe House board of directors and staff, please accept our appreciation for
the City of Wheat Ridge's consideration of the current request. Please contact Pamela Everett
directly [303.412,3640] in the event you have questions regarding this request.
Michael W. Kif J" Ph.D.
Chief Executive 0
Sincerely,
MWK/ljl
cc' Barbara Delgadillo, Assistant to the City Manager
Jefferson County Community Development
2005 Program Year (June 1,2005 through May 31, 2006)
Municipality Proposal for CDBG / HOME Funding
PLEASE PRO\'lDE I ORIGI:'oiAL A.'\D 16 COPIES
Name of Muntclpality" Familv Tree, Inc
I
Address: 3805 Marshall Srree!. Wheat Ridge, CO 80033 I
Contact Person: Brooke Davidson, Managing Director Familv Tree Housing and Famd\ S\CS
Phone: 303-467-2604. ex!. 729 I
Fax. I 303-422-4928
EmaJl: I BDavldsonla'thefarrulyuee org
Indicate what grant you are applymg for:
Amount of Funds Requested: $IO,OOO~
X CDBG Junsdlctlonal Allocation
CDBG General Allocallon
'- HOME (reqUIres 25~n non-federal match)
For CDBG -Which National Ob'ective s will be addressed:
Benetit 10\\' and moderate. Income ersons
Prnent or ehmlDale slums or bh ht
, :\leet l:rcent communi need
:\0
\
''\
-
I "dtr \\ hich Con\olidatrd Plan Ohif'c.h t dot' 'our uroitct fir.- (Plt3\t \flrel ont)
1l00'SI'G 'EEOS
o Inern>t and prt..nt homto"ntrship for 10" and modtratt incomt ptoplt
. \\ iii JcfTcrson County resldenlS be ~1\Cn prclcrencc for hous,","
o Inertast and prt..ntlht supph of atTordablt rtntal un;" through acquisitIOn, rthabihlalion, and nr"
con\truchon
. \\ III JcfTe(son Count:-- reSIdents be fl\Cn prcfC'rcnct' 'or houlIolng"t
1l0'lE\.f'i'i 'HOS
\ A""llht homtlrss b, impro,lng, inert..,ng anwor ..pand,ng tht a\ailabih~ of tmtrgtnn' shtlltr
hClhtln.. and tran\lltonal hous1na: opponunllln
\\ III Jefferson Count\ reSidents be gl\cn preference (ur hous'n~' "ES
CO'l'll"IT\ nf' fl OP'lf'T 'frOS
o Impro\t ntiEhborhoods such.. impro'lRg dtttnorat,ng ,nfrauruclUrt, publoc hcilitits. and promotin~
H'onomic dr\ rlopmtnr
lio.. rT\31lY JcfTerson County ,(S,den,s ..,II bcnefll from your proposed proJect" (Total ~ and % of all
r('Ci.ldCnlsJ
sprCl\t. POPU,\TIO'S
o Pr..tnt and incr.... tht supph of pumantnl suppor1"t housing for non-homtltss population and
~non\ '" ilh \pt'cial nt'f'd~
. 140'-' rnJn\ kffC'r~n ("oun!'." resIdents"" III benefit (rom your proposed proJect') (Total It and % of all
re\ldcnts I
~ ATTACHMENT 2
I. Project Description:
GIve a bnef descnptlon of the proJect for which you are seeklOg funds (mcludmg proJect
locatIOn) How do you plan to spend the funds?
Family Tree Housing and Family Services (HFS) Crisis Hotline Project
Family Tree IS requestmg funds to help suppon the work of our Housmg and Family Ser\"1ces
Cnsls Hotlme Hothne staff are tramed to respond to mdlVlduals and familIes m cnsls who
contact our office by telephone or In person for help, The maJonty of persons who call are
homeless or near homelessness, and are challenged by nsmg costs and an mabdlty to meet baSIC
needs of rent, food and utilItIes, The Cnsls Hotlme IS where help starts; It IS the first pomt of
contact for familIes needmg help, Staff prOVide InformatIOn on stable housmg options, shelter
and safety Issues and callers are gJven lImned case management while wallmg for program
acceptance Staff mamtam current hsts of shelters, food banks, diaper dlspensmg Sites,
rental/mongage and ulIlIty aSSIstance, and health/mental health clInICS that are available to assist
homeless families and mdlvlduals, The referrals we give out are targeted and appropnate for
each caller We learn the needs and then hnk callers with those programs for which they are
eligible, not Just give them a list and tell them to search for themselves,
Because there IS an msufficlent number of tranSItIOnal housmg oplIons m Jefferson County to
meet the need, the servIces proVlded by our HFS cnsls hothne Sef\'ICeS, which proVIdes
preventIve help, are even more crucIal. Beyond cnsls counselmg, mdlvlduals and families are
aSSisted wnh how to aVOid eVlClIon and solve tenanlilandJord Issues They are dlrecled to one.
lIme cnsls aSSistance, such as food banks and emergency finanCial assIstance Some families wIll
receive mtervenlIon and ongomg case management m order to obtam self-suffiCiency
Families also stop by our office at 3805 Marshall Srreet In \Vheat Ridge and are gIven food and
other baSIC IIvmg Items that have been donated to FamIly Tree This may mean that the chIldren
are not !;omg hungry for a fe.... days, \Vhen an mdlvldual comes to our offices, we alkl\\ the
mdl\ Iduallo use a telephone, or gIve him or her some food, diapers, and or a fe" bus tokens to
get to a shelter, a Job mternew, or an appomtment at SOCIal serv"ICes. ChIldren often find a toy or
a stuffed anImal or book to take home Callers and \1sltors respond posllIvely to our asslstJnCe
Because of the hotlIne, many famlhes aVOid an eVlclIon or learn of communIty resources to assist
thcm m mamtammg theIr current hOUSIng, thereb) rcducmg Ihe number of "ne\\ .. homeless m the
community Requesled fundmg would be ulIhzed toward cnsls Ime proJect expenses.
HFS also prov Ides a permanent housmg onentallon sponsored b) the HFS Klcl..m' It program that
mdlnduals and famIlIes can attcnd whIle on our wallllst for one of our translllOnal or permancnt
housmg pro!,"r.Ims. An onentallon mcludes application mfo for subSIdized housmg (pnvate and
publiCI, mfo on SeclIon 8 appllcallons and ....alllist aSSIstance, help completIng the forms, credll
repair serv Ices, developmg good landlord n:lallons, a diSCUSSion of tenant nghts, landlord
rclatlOns and lists of affordable housmg opllons,
Klcl..,"' It (\\Ith thc Program) IS a component of scrvlces developed by HFS case managers as a
"a) to proVldc mformatlon, and develC'p the cntlcal sel f.sufticlency skJlls of service reCipIents m
an cITon to funhcr dccreasc cplsodes of famIly cnSIS, Thc program consIsts of an extensIve
cumculum that IS offered repeatedly dunng the year and covers a vanety of mdependent IiVlng
skills tOpiCS. Many of the workshops are taught by experts from other organIzatIOns wllh whom
"e collaborate These mclude parentmg classes from FACES whIch also offers weekly home-
based suppon and educalIon serv'lces pro bono or at a reduced rate to our partICIpants, All
parentmg panlclpants ar. rcqulred 0 attend a ten.week parentmg course presented by
Strengthenmg Families through a grant they received to serve our families, The Conflict Center
teaches a workshop on communI catton - m the family, on the Job, at school, m relalIonships,
C o..xumc-nU anJ Sculnp.dbnMlu '" Iff ~ TRIOGr local xllIngs'TC'mporary Intemet FIIc-sOLK971\'Wheal RJdge 2005 CDBG
'tunlC1p.J.1 t'w?,^.J.h.w,c doc
The purpose of HOUSIng and Family ServIces IS to reduce homelessness, promote self-sufficiency
and build stable families In Jefferson County and the surroundIng areas through InformatIOn and
referralicnsls aSSIstance, hOUSIng aSSIstance, home.based case management servIces, ad\'ocacy
and commumty collaboratIOn, Housing and Family ServIces currently operates five suppomve
transJllonal housing programs and two supportive permanent housing programs utIlIZing
diversIfied funding sources, Famtly Tree O\\11S several propenles In Arvada - one l6-unIt
apanment building at 5965 Yukon Street, called Broolevlew, and five housing UnIts at 5549
Marshall Street, consistIng of four small cottages and one 5.bedroom house In November 2002
with funding from Jefferson County, Lakewood Housing Authonty and the DanIels Fund, Family
Tree purchased an 8-unIt apartment building at 1600-1614 Routt Street In Lakewood, to pro\'lde
transitIOnal, affordable supponlve hOUSIng to eight homeless, lOW-income families. Other families
live In scattered slles throughout the metro area including some In Wheat Ridge, Wllh community
landlords and the rent may be subSIdized by Family Tree, uSing vanous federal, state. or county
grant mOnIes. This past year, we reserved all of our one-bedroom UnIts for chrOnIcally homeless
men, including veterans,
Famtly Tree has become Involved In a collaboratIve proJect With Jefferson County, CJlled
CommunI!) VOice, that wtll be rolled out later thiS month. Homeless pcrsons who are referred by
an agency such as Family Tree will be eligible for free indiVidualized vOice mall ser\'lce ThIS
will help with Job and hOUSing searches, A prospecllve employer will have a phone number to
call and Will hear the vOice of the indIVidual Instead of "Hello. you've reached ABC Shelter"
II. Funding:
A If one source of funding IS lost for thiS project, does your organIZJllOn ha\ e J
contingency plan In place for thiS panlcular proJect" PleJse c\plaln
-
Funding has been requested and receIved from the cities of Arvada Jnd \\'estmlnster thl> \ eJr ,\
grant to Af\'ada IS pending for 2005, and Westminster has granted funds for 2005 Our co,ts
continue to Incrcase If we are unable to fully fund thiS proJect \\e reJlll<: we ma~ need 10 rt'duce
the ntenl of thiS ser\'lce by limiting hours and or finding more Interns and volunteers
B If proJect does not get 10000 funding JS requested In thiS proposal \\hat \\ ould be
an acceptable percent alternatl\e"
Family Tree \Yould be grateful to recel\e $10,000 ho\\e\er \\e \Yould be able to ullllze funding
In an) amount for thiS proJect \\ e \\ould assist as mJD\ tamtlles as we can with the amount
given. Famtl) Tree programs are e,xpens at stretching our llmiled finanCial resources
C Complete the ProJect Budgct Form (attachment I) Allachcd
III. Organizational Capacity:
Please explain jour muniCipalities' capaC1l\ 10 managc'perform tho: proJcct.
The Managing Dlreclor of Family Tree HOUSing and Famtl) SerVIces, Brooke DaVidson, MSW,
supef\l5es Ihe proJect She also manages Famil~ Tree's Adams Count) TANF Stable Families
Project. She has published books. magazine Journal amcles, legislative repons and bnefs on
Issues such as Medicaid, pnmaf) health care, T A1\:F, child care, and access to services that
Impact vulnerable, 10\\-lncome populations She has extensive expenence proViding counseling
and cnsls Inlef\ enllon to domestic VIolence \Ictlms, indigent populatIOns and children with
severe emotIOnal and behaVIOral disorders. Shc IS on the board'execullve committee of the Metro
Denver Homeless Inlllallve (\tDHll and IS a member of the Jefferson County Consolidated Plan
C \DocU1'T"IeT\U .and ~cump Jbn.mu WHfA TRIDGE Loc.al Settings Temporary Internet Flles\OLK971\Wheat RIdge 2005 CDBG
MUnIClpJ;] Pro~'l'Ub-u~ d<x
Steenng Comrmttee, She also serves as the Jefferson County (and sometImes Arapahoe County)
Coordinator for the MDHI Annual Homeless POint-In-Time Survey,
All Housing and Family ServIces (HFS) case managers have Bachelor's degrees m human
servIces-related fields, and two staff have Master's degrees in counseling, One is bilingual in
Spamsh. Cnsls Ime suppon staff bnng much human seIVlces expenence and are frequently the
first HFS staff to mteract with prospectIve partIcIpants, proVldmg mformatIon on shelter and
safety Issues and the proVlslOn of hmlted case management to people who are waitIng for
program acceptance, Two hothne staff are blhngua] - Enghsh/Spamsh, All HFS staff bnng to
their Jobs a Wide vanety ofpreVlous work expenence, mcludmg pOSItIOns at Famtly Tree Women
In Cnsls, employment m a communIty mental health clImc, and legal and vlcllms advocate
programs and expenence with other low mcome housmg programs,
Startmg with the purchase of a 16.umt apartment complex in 1991, HFS has grown each year and
last year, proVIded case management and housmg assistance to 720 famihes and mdlvlduals Last
year, 81 % of famtlles eXltmg HFS transitIOnal housmg programs moved mto permanent housmg
slruatlOns, Fully 100% of the chents m the HFS transJtJonal hOUSing program developed a
personal plan and goals to help them achieve self-suffiCIency Seventy. five percent of famtlles
e)(llmg HFS Increased or stabilized their Incomes, and 44% who were receiving pubhc assistance
at entry, eXIted our program Without pubhc aSSistance, with the exceptton of AND, SSI and SSDI.
AddlllOnally, 64% completed their educatIOn and/or Job skIlls trammg, paving the way for career
employment.
HFS has 13 years expenence reportmg outcomes and fiscal acttnty on Its many grants, from
federal and local government to foundallon and corporate Famtly Tree HFS and admInlstratt\'e
staff have expenence admInlstenng federal CDBG grants. HFS maintainS a databasc of chcnt
information, mcludmg entry, mterlm progress and exit mformatlon on partiCipants' hOUSing
status, safety plans, Income, educatton level. Job training, government aSSistance, fJmily
composlllon, home vlsltS/chent contact, dlsablhttes, mental health substancc abuse trcatment,
communllY Involvement, health msurance, cnses, legal Issues and childcare Stattstlcs and
outcomes are renewed by Family Tree management Jnd board,
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Dunng fiscal year 2003-04, HFS pro\1ded case management and hOUSing assistance to 720
formerl~ homeless famtlles and Indlnduals,
IV. Project Information
Complete lhe ProJect Development Form (attachment 2). AI/ached.
\', Signatures and Certification
I cenlf~ Ihat all Informatton pronded In thiS grant apphcallon IS true and complete I
understand Ihat any false information or omiSSion may disqualify my orgamzatlOn from
furthcr conslder-lIIon for grant funding I authonze the investigatIon of any or all
statements contained \fJ thiS applicallon and any other Informatton pert\fJent to thiS
application and my orgamzatlon and IlS employees, officers and board members.
1 havc read, understand, and by my Signature, agree With the above statements and
authonze the \fJvestlgallon of my orgamzatlon as set fonh above
!\ame (please pnnt)
Title
c: .~UfTl(T\U J,~ Xl1lnp .Jbnan/~ "ltlA TRIDCiE LocJiI Settings Temporary Internet Flles'OLK972 "rheat Ridge 2005 COBG
Mun,clpJ.1 "'r\.l~h.u~ JtX
SIgnature
Date
Project Bud2et Form (attachment I)
PROJECT EXPEl"DITURES I A~IOE',T
A, CDBG or HOME Expenditures: i I
General operatmg or personnel (see detailm Item b) I 10,000,00
: I
Farrulv Tree requests the ability to utilIze the amount funded where most needed m Ihe I
prolect budget detailed below This \\111 enable us 10 maXImIZe vour fundmg dollars I
and use them as leverage to obum additional Drolecl SUDDon.
I
I I
I COR(, or I/O 'IE Proiect t"xfleIlJiwre\ SUhlo(allm/(\{ ("(fll..;l nJUr n'l/II('\'f/
I S 10,000,00
B, ~JJiti(}naf Project Expenditures (not co"ued bl' CDBG or HOME) I 8!,'I00,OO I
I Personnel (2 FTE) and Benefits. Taxes i 64,05!,OO
i Telephones I Ll~'I,OO
Office renl and other operatmg costs I !.'I83.00 I
SupplIes, eLjulpment, mailmg, pnntmg alld copYing costs I 76S,OO
Indirect admmlSrral1vefmamtenance costs. travel. msurance and staff recrunment I I U!!,OO
\'olunteer costs, fees/dues and suffde\"elopment I I A20,OO
I -\JJlllonal Prolcct Expcndltures Suhtotal I S8!,'I00,OO
I c. TOTAL PROJECT D,PE:\DITL'RES (.\-\3
I % of CDBG or HO\lE E,
I 0;' r Add'!" I P E
I S'I!,'IOO.OO
enditures (\Iel I 11%
d' lll{') S'I"
-
00 I lon3 rOlecl 'pen nUres "
I PROJECT REVENUES A~lOl :'\T
Il ( Illl(. or HO\] I-: ({e\ enue ~ubtol.1 (if a" H,kd, \hould equal \ our rl'quI"I) S I 0,000 00
F. \ddlllon:.ll Prolt"Cf I-{r't'nut-\ ,
,
I Tru':-ll'l.."\
CorporatIons I
F oundallons t
InJF\ IdUJlli
I Fees I
Other Go\emmc:nt ($15,750 -JeITer$on COUnl\ S I) 000 Cn) 01 \\ eSlmlmtcr and I S~3, 750,00
I
, Sl~ 000. en\' of -\I'\ada)
Olher (\\hlCh m.J\ Include I I
Fundralslnc I S3'1,I50,OO
, \ olunleero; I
In,llOd Donallon$ I
HO,\lE ProJects reqUire a ~5% non.federal funJlng match. List match In
spaccs below'
, I
I I
I
I
I
I
I
I E AdJ1l1On.l1 ProJcct Rc\ enuc~ SlIhlul.ll I S81.900,OO
:r TOT.\L PROJECT Rn l:'t E~ (II..) I S91,900,OO
(' f)..1(Umc-nu ~nd s.cttJn~\ 4bn.mr;3 '" IlfA TKIIXi[ l c..:JI SCltlnp Temporary Imcmcl Fdcs,IOLK972\WheJI Ridge 1005 CDUG
'1unl..lp~1 Propu~b-u'K J\'Ie
G. CnBG or HO,\tE $ per number of Jeffco Residents served *(see Indicator #5) $6,2}
$6.23 is calculated by dividin $10,000 by 1.604 Jeffco residents to be served,
Project Development Form (attachment 21
National Goal: The goal of CDBG IS to Improve the phYSIcal, economIc and SOCial conditIOns of
low income people Family Tree's project aligns WIth the NatIOnal ObJectIVes of benefitmg the
homeless populatIOn -- low- and moderate-mcome persons, as well as meetmg an urgent
commumty need,
1. Problem, ;\eed, or Situation: Callers to the Family Tree HFS CriSIS hotlme, and walk-m
cltents to the HFS office, often are m Immediate danger of bemg eVicted, have already lost their
housmg and are hVlng temporarily with family or mends; or are hVlng on the streets, In a
campground, or m their cars. The family may be desperate for their baSIC needs of food, shelter
and c10thmg to be met. Fltty-nme percent of the calls we received last year from people m
ImmedIate need of housmg were from smgle parents wHh chIldren, and 21 % were from two-
parent families, One hundred percent of the calls were from families and mdlvlduals m the very
lo....-mcome bracket. Last year, 4,563 mdlvldualslfamihes were aSSIsted \1a the CriSIS hotlme
Wllh the Implementation ofMde High UDlted Way's "211" referrallme last year, callers scel-mg
hOUSing asslstance in thiS area are given Family Tree's phone number, when appropriate, and we
help those callers because of our expenence and expertIse Fundmg f()r agencies IS not pro\"1ded.
Ot'the total 4.563 calls received last year, SIX percent (266 calls) were from Wheat Ridge cItIzens
In Just four months, smce July 1st, 167 calls already have been from persons In \\beat Ridge
Current I) there are SIX Wheat Ridge families In Famll} Tree's hOUSing program ThIS Includes 8
adults and 7 chIldren, Another 25 persons from Wheat RIdge were on our "walt list." during the
reponmg penod, recelvmg supportive sef\'lces and resources. which mIght Include food, clothmg,
diapers, transponallOn and/or finanCIal assIstance
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i 2. \Iethod of :'Ieed Identification: The Annual POint In TWIt! 51l1dl flollldc.u /II thL' Dcnn:r
1 .HL'tropoluun .frea counted 8,668 persons who were homeless on lanu:lry 19,200-1 According to
I the sludy, there were 1.160 persons homeless In jcfferson County, 572 of vvhom ....ere children
I Jeffer~on CounT) ....as one of two counties (the olher "as Douglas) ....host: homekss numbers
jlncn:ased from 2003 to 200-1 A need for assistance IS also Idenl1fied based upon the number of
calls.... e receIve each day for help Over the past year, we rc:celved over 4,500 calls and saw an
mcrt:asc m Ihe numbers of walk-m IOdl\'1duals and famtlles askmg for help
I
i 3, Sen'ice, Activit}, or Intenention: Funds are requested for conlmued operatIon of the Family
! Tree Housmg and Famtly Ser.lces Cnsls Hotline Tralncd staff respond to indIViduals and
, family mcmhcrs m cnSIS, who contact our office b~ telephone or m person for assIstance
Ilndl\ldu.1ls and families who are homeless or near homelessness are aSSisted With obtaining baSIC
needs (such as food, bus tokens, diapers, clothing) and are gl\Cn targcted, appropnate resources
I to hc:lp thcm find sheller and'or housing. trans1\lOnal or permanent. The Cnsls Hotltne IS often
I'he first polOt of contact for famIlies nccdlOg help
4, OUlcome: Indlv'lduals and families Will be safer, more stable. and funher along theIr road to
self.rcliance Through the cnsls line. and poSSibly as partiCIpants in our Kickin' It program,
IDdlVldU3ls and families ",,111 have rccelved needed baSIC necessities and targeted, appropnate
referrals to cmergency, tr.:ms1\lOnal and'or permanent hOUSing and other assistance that were
SOCCI flc to thclr nceds
(" Doc"""",\> ."~ X"'"IU ~b..,.",. "ilEA TRIOGE Loc.1 s.:tll"~' Tempo,..ry Intemet f,le,.oLK972\Whe3t RJdge 2005 CDBG
"Unh.lPJ.l PT1'l'UUb.U).C due
5. Indicator: (Number of County residents to be served by requested amount of funding)
"And please see G on Project Budget
Based on last year, we antlclpate that 1,604 Jefferson County residents will be served by the
HOUSing and Family ServIces CnslS Hotline In the coming year The SIO.OOO would pal for 491
of the 1,604 Jefferson County calls. Or, another way to describe thIs would be that the S I 0.000
would pay 31 % of the full cost of all the Jefferson County calls. The full cost of each call IS
S20.36 We also anticIpate hOUSing SIX Wheat Ridge families In our program.
6. :\leasurement Tool(s):
We measure success from verbal/vmtten i'eedback from callers/walk-In chents We ask people to
report on Ihelr progress wllh vanous resources. People often lell us thaI we are Ihe flrsl ones who
were able 10 help them, Ihal olhers told Ihem. "We don'l provide that service," or "Call 211, .. or,
"Call FamIly Tree" FamIly Tree has a good reputallon and IS known b) others as the people who
\\ 111 Sit down and lislen 10 a famIly's needs. and then search and find Ihe food the) need. or an
ImmUnization for theIr child, or an apartment, or offer GED classes and olher traInmg
opportunities that will provIde them with pracllcal help. Families do call us back and tdl us that
the) \\ere accepted 1010 a particular program Because Ihe) may have participated In Qur "-lckln'l
11 workshops. Ihey feel Invested In reporting back 10 us aboul their success, although that IS not
reqUired. HOUSing walthst: we measure how qUickly a family moves off our wallllsl and recel\'es
housmg (larger families generally are cn the walt hst for a longer penod of time) \\ e Jollow up
WIth famIlies on the walthSI to learn how they are dOIng and contmue to pro\'ide hmltcd case
! man3\!ement.
I ~
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7. Data Suurce and Collection Procedure: Number of calls and Information about each call are
~ tracked In an Access database. HFS procedures reqUIre that a phone screen be completed h) a
, cnsls Ime worker at the time of the first call from a family or an IndIVidual \\ho IS homeless or at.
i TlSk of homelessness. At this time. prelimInary daw about the calkr IS documented InlormalJon
: regarding city of reSidence. age of head of household. number In the famIl) and ethnlclt) currt'nt
ll\Ing Siluallon. currenl level of safety and monlhly Income sources A detemllOatlon I' made i
whether the caller IS In need of rental. depoSIt. and or legal assl'otance emergenc) hou,>mg. a I
saft-house. or other emergenc} supplies such as food and or transpllrt:J!10n a,'lstance Rclerrals I
are made to resolve emergency Issues and Ihe process wIth Famd} Tree HFS begIn'> Homeless
(as delined by HUDl persons are ehglble for HFS Iraos\lIonal hOUSIng programs. famIllcs "Ilh
,>lank Income and recent complellon of transitIOnal serv ICCS pro~ram arc eh~lble lor III'S
, pcrm.:Jnent hOUSing prob'Tams and those In need of emergenc) rental assistance might be ell~lbk
, for Ihls project
( DocumenlS ~nJ ~ttlnp.cJbn~r1L.~ \\ IIt:.A THIOGE Ux~1 ~(ttln~s TC'mporary Intcmct Fdcs.,OLKQ72 Wheat Ridge 2005 COBG
"unl":lpJl PTof"l~h.u.~ d()(
M,. B.m'" Ddg""il1o.l;t~~ R
CIty of Wheat Ridge
7500 W 29th Ave. Radio Re~ding Serv~ce of th~ Rockies
AudIo InformatIon ServIces
Wheat Ridge, CO 80215-6713
November 5, 2004
Dear Ms. DelgadIllo'
Thank. you and the CIty of Wheat R1dge for your generous support to the Radio Readmg
Serv1ce of the Rockies (RRSR) in 2003. RRSR would deeply appreClate your assistance
m presentmg th1S proposal for fundmg in 2005 to the City of Wheat R1dge in order that
RRSR can not only continue tts service to current Wheat Ridge residents but can locate
and prov1de our serv1ces to additional blmd, v1sually Impaired and pnnt hand1capped
Wheat R1dge res1dents. The support from the City of Wheat Ridge 1S greatly apprec1ated.
A pnvate non-profit corporatlOn establIshed m 1990, RRSR IS a volunteer based, readmg
and mformatlOn servlCe for Colorado's blind, visually impaired and pnnt hand1capped
children, youth, workmg age adults and senior citizens. RRSR broadcasts enable those
persons who - for a vanety of reasons - cannot effectIvely read newspapers and other
printed documents to gain access to otherwise unavailable print matenals.
-
The comment we hear most often from prospectIve hsteners IS how much they miss being
able to read their hometown paper This is not surpnsmg when you consider the wealth
of current data newspapers proVide. Today, more than ever, we lIve m an mformatlOn-
dnven society. Imagme a single day Without access to newspapers, magazmes, menus,
computers, personal & business correspondence, etc Detailed mformatlOn that Sighted
persons take for granted every day - such as daily news, grocery, discount and store ads;
Job openIngs; housmg opportunItIes; obituaries; calendars of events; school and
neIghborhood issues, etc. - IS Simply not available to the blind, visually Impaired and
pnnt handicapped through any other media.
RRSR 1S the only reading service of ItS kmd in the State of Colorado RRSR broadcasts
24 hours a day, 7 days a week. RRSR broadcasts about 100 Colorado newspapers
weekly, includmg the Wheat Ridge Transcript as well as the Arvada Sentinel, Golden
Transcript and Lakewood Sentinel for complete coverage of Jefferson County We
understand that Wheat Ridge also produced 6 newsletters m 2004, RRSR would be happy
to broadcast those as well if you can send us copies. RRSR also broadcasts over 50
magazines weekly includmg National Geographic, Readers Digest, American Heritage
and Consumer Reports. RRSR produces daily programmmg for children - one in
SpanIsh - m an effort to encourage lIteracy and promote cultural sensitiVity. We also
produce spec1fic programs for the disabled, semors, parents and other programs m
Spanish for adults. All RRSR programs are informative, educational, unduplicatcd
by other organizations and are offered totally free of charge. Nearly 300 volunteers
prOVide 18,700 annual hours of audlO informatIOn to RRSR listeners.
RRSR programmmg can be accessed in a number of ways. Rocky Mountam PBS offers
RRSR programs on its Secondary Audio Programming (SAP) frequency on KMRA TV
ATTACHMENT 3
Channel 6 m Denver, KTSC TV Channel 8 m Pueblo/Colorado Springs and KRMJ TV
Channel 18 m Grand Junction at no cost to RRSR and as a commumty service. RRSR IS
made available to all cable TV compames m Colorado at no charge and should currently
be avaIlable to Wheat Ridge reSidents on your government access channel. Programs are
also accessed via touch tone telephone usmg our "InformatIon on Demand" (IOD)system.
RRSR is agam available through hvestreammg on the mternet with the completIOn of our
new T -lImes last year RRSR also proVides speCial pre-tuned radios which are espeCially
appreciated by semors as they are lightweight, portable and extremely simple to use.
RRSR proVides speaker phones to needy listeners who prefer to access RRSR via laD.
To maxtmize the use and enjoyment ofRRSR programming, we provide quarterly RRSR
program schedules in Braille, large pnnt and audiocassette formats.
The Amencan Foundation for the Blmd prOVides startlmg statistics. Every 7 mmutes
someone m America becomes blmd or Visually Impaired. The leadmg causes of visIOn
impalrment/blindness in the US are pnmarily age-related diseases. The number of
Coloradoans at risk for these diseases is increasing as the baby-boomer generatIOn ages.
The conditIons, mcludmg age-related macular degeneration, cataracts, diabetic
retinopathy and glaucoma, affect more Coloradoans than ever before & will contmue to
escalate. The number of Amencans With age-related eye diseases and resulting viSIOn
impaIrment is expected to double Within the next three decades.
The State of Colorado's Agency for the Blind uses the generally accepted figure that 1%
ofthe general population under the age of 60 IS blmd/vlsually Impaired. ThiS number
Jumps dramatically to 25% after age 60 according to the State of Colorado and the
Denver RegIOnal Council of Government's (DRCOG) Area Agency on Agmg. This
means that one in four of our own family, friends and acquaintances age 60 and
older have enough vision loss to be considered visually impaired.
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The 2005 projected population of the City of Wheat Ridge is 33,308 Based on formulas
explamed above, the City of Wheat Ridge IS estImated to have 293 blind/visually
Impaired children, youth and working age adults with an additIOnal 999 blind/Visually
Impaired semor Citizens.
These figures do not even include the pnnt handicapped. "Pnnt handicapped" refers to
Sighted persons who, for a Wide variety of reasons, have difficulty accessing the pnnted
word. ThiS includes those who physically cannot hold a newspaper, magazme, etc., or
turn pages such as victims of stroke, paraplegia or any number of debilitating diseases. It
also mcludes those who cannot mentally process pnnt due to severe dysleXia,
developmental disabilIties or neurological damage. Colorado has an estimated 52,000
lImited-EnglIsh restdents who can use RRSR as another resource. Functional illiterates
(estimated to be 17,000 m Colorado) also find RRSR of great benefit. All of the above
mentioned members of the "print handicapped" category can be found throughout Wheat
RIdge. With the "graying" of America and the contmued allure of Colorado to all people,
the number of Wheat RIdge residents who can directly benefit from RRSR's unique
services will continue to nse. Conservatively, RRSR could be of tremendous servIce to
over 1,500 Wheat Ridge residents alone.
RRSR IS requestIng $2,300 from the City of Wheat Ridge to provide the following
services to blInd, visually ImpaIred and pnnt handicapped Wheat RIdge residents.
. Partial underwnting for Wheat RIdge/ Jefferson County news
prograrnmmg
. Embossmg/distributIon of Braille RRSR program schedules
. PrintIng/distribution oflarge pnnt RRSR program schedules
. Recording/distribution of audiocassette RRSR program schedules
. Purchase of pre-tuned radlOs and/or speaker phones for hsteners m pnvate
homes or assisted hvmg facihties such as Spring Ridge Park or Day Break
at Vista Village.
Requests for RRSR services increase each year RRSR applIes to a Wide range of
funding sources mcludmg junsdlctions, foundatlOns/trusts, corporations, service and
rehglous organizatIons, fundraisers and private individuals. For this reason, RRSR IS not
reliant upon anyone source and ItS fundmg requests can remain modest. RRSR asks each
junsdictlOn to assist in caring for its own blmd/vlsually Impaired/print handicapped
residents. The amount requested does NOT cover the full cost of providing these
services to Wheat RIdge residents but IS vital nonetheless. Fundmg dollars translate
directly mto additional radIOS, program schedules and support services. Other
commumttes who contributed to RRSR services for their bhnd/visually impaired/print
handicapped residents m 2004 include: Arvada, Brighton, Castle Rock, Colorado Springs,
Commerce City, Denver, Estes Park, Glendale, Glenwood Spnngs, Grand JunctIon,
Greenwood Village, Loveland and Montrose.
-
There IS no questIOn that RRSR services greatly enhance the quality oflife for the blind,
visually impaired and pnnt handicapped by provldmg access to the same Information that
Sighted persons take for granted every day. This leads to prolonged mdependence for
semors, heightened self-suffiCiency for all, mcreased opportumttes for employment and
education, less IsolatIOn and depreSSIOn and a means to remam viable, partlcipatmg
members of their commumties.
Ms. Delgadillo, thank you agam for your assistance. Please call if you require any further
infomlatlOn. Founder and Executive Director, DaVid Dawson, and I would be happy to
meet with you and members of the City of Wheat RIdge City Counctl to diSCUSS thiS
proposal and answer any questIOns about RRSR services. RRSR also mVltes you all to
viSit our mam studIO in Boulder for a tour and the opportunity to mtroduce you to some
of our mcredible volunteers (nearly 300 and growmg!) We had a member of the Arvada
CIty Council Jom us as a volunteer reader and we would love to have Wheat Ridge
represented in a like manner!
Sincerely,
~~~<~
Director of Development
enc.
ATTACHMENTS
. Project Budget
. RRSR 2005 Proposed Budget
. RRSR 200312002 Audit Report
. 501 ( c ) (3) Letter of Determination
. RRSR Board of Directors
. RRSR Fact Sheet
. Letters of Appreciation
. Volunteer Information
. Newspaper Articles -
. RRSR Program Schedule (large print format)
Jefferson County Community Development
2005 Program Year (June 1,2005 througb May 31, 2006)
Municipality Proposal for CDBG / HOME Funding
PLEASE PROVIDE I ORIGI....:\L:\....D ]6 COPIES
City of Wheat Ridge
Name of Municipality. Sub-recipient: The Seniors' Resource Center. Inc.
Address: 3227 Chase StreeL Denver. Colorado. 80212
Contact Person. Robert (Bob) Timm. Development Director
Phone 303-235~918
Fax 303-238-8497
EmaiI rtimm:'ii:SRCA,ging org
indicate what grant you are applymg for'
I Amount of Funds Requested: S13.000
X COBG JunsdictJonal Allocauon
o COBG General Allocauon
n HOME (requIres 25% non-federal match)
-
s will be addressed:
No
t nthr nhHh (lln\..lIdJI4:J PI;.," ()hlnfl\t' tic,,:... '"ur flr"I'"' I fir' (PkJ'l' ...,It,1 ..n. I
HOUSC'lC NEEDS
o Inc....~ and pres~rv~ bomro"D~nhlp for 10.. and mO<kral~ Incom~ ~pl~
. Will kfferson COWllV residents be gJval!'"'f=c.e for housmg'
o loc......, aDd p......,rv~ the supply of arro...labl~ "'Dlal uniu Ihrough acquisition. ...habilltation. aDd M'"
contlruction
. Will kff""",,, COUI1f\' res>dcnu be @'Iw:%! prdacnu (or ~.,
HOMELESS NEEDS
o A..utth~ homd~.. by imp",'1DL iDCrtaSIQ& aDd/or npaodJftlt the a' allabillty o( ~-I1:~Dcy shclur
faClulIn. and I raMltioDal bou.iQ& oppo"unJtl~s
. \,1,111 kff~ Count) res>dcnu be (OVal prdaClU' for ~"n~'
COMMUNITY Dt'V[lOPMt''''I'T NEEDS
X Imp",,, D~ilIbborboods .ucb u Imp",\1o( dcwnorab"l: iof.....l"'ctu~ public facilities, aDd p",moli~
<<GDomic dc,~lopm~ot
. 110'"" man, J~ffcrson Count) resJdau.s ..'111 bcn~fil (rom your proposed proJect~ (T olAl . and 'Yo of all
r=dalU)
SPEClAL POPlJU. TlONS
o P~rv~ U1d ID<TtlK tM supply of JWnDaMot supportin bousl~ for DOD-bom~l", populatioo aod
JWnOll. ..itb '1><<..1 oerds
. Iio,", 1II.IIll) Jcffcnon Coun/)' ~daus ..'111 ben~fil from your proposed proJecT' (TolAl . and % of all
re.-~l>)
ATTACHMENT 4
.
I. Project Description:
Gwe a bnef descnptlon of the project for which you are seeking funds (includmg project
locatIon) How do you plan to spend the funds?
Accessible communIty-based transportation can make a difference In a senIor's ability to
remain m hls/her home rather than bemg forced mto an mstItutlOnal settmg before rt IS
medIcally necessary Fundmg is for five hours oftransportatJon Serv1ces on Monday
afternoons, excludmg holidays, for older adults and md.IVIduals WIth dlsabllrtles that
reside in the City of Wheat RIdge. Transportation will be scheduled through the SRC
transport.atJon office at 3227 Chase Street, in Wheat RIdge. SRC will prOVIde specialized
door-to-door transportation sefVlce to medical appomtments, congregate meal srtes, adult
daycare centers, and grocery shoppmg, as well as other requests on a space available
baSIS. SRC expects to prOVIde 260 hours of transportation servlces dunng the contract
penod wrth fundmg received through 2005 CDBG funds.
Transportation IS available on handicapped accessible buses and staff IS tramed to serve a
Wide vanety of clients, all wrth varymg needs. SRC dnvers have certlficatJons m
defenSive dnvmg, Passenger AsSistance Safety and Securement (PASS), blood-born
pathogens, and drug and alcohol awareness. Dnvers undergo a strict ucensmg reVIew,
attend monthly safety meetIngs and are drug and alcohol testod
II. Funding:
A. If one source offundmg IS lost for thiS project., does your organIzation have a
contmgency plan m place for thIS partlcular proJect? Please explam.
SRC has a diverse fundmg plan that mcludes fundmg from many sources
Specifically, transport.atJon servlces have established many fundmg partnershIps
and continually work to establish new ooes Fundmg sources mclude Colorado
Department ofTransport.atJoo. the LMC Community FoundatJon, the crtJes of
Wheat RIdge, Edgew3ter, Arvada, Westmmster, Commerce City. Thormon,
Federal Heights, Northglenn, and Golden, Adams and Jefferson CountJes, the
Jefferson County Housmg Authorny, and vanous CIVIC groups, foundatJons,
churches and mdlVlduals Last year we establIShed new fundmg relatJonsblps
with the Daniels Fund, R06e Communny FoundatJon and the Gannett
FoundatJon We are also wOrklllg on a spoclfic plan to mcrease the number of
mWVldual and corporate donors ThIS Will proVIde a new source of unrestncted
lllcome that we Will use to fund the mcreaslOg demand for transpOrt.atJOIl
-
S If proJect does not get 100% fundlllg as requested m thiS proposal, what would be
an acceptable percent altemauve?
CDSG fundmg IS an unportant pan of our overall finanCial plan, and we are
appreclatlve of past support, as well as hopeful for future support. Suppon from
the City of Wheat RIdge Will help SRC COlItlllue to prOVIde quality transportlltJon
servlces to senIOrs and person's WIth disablhues We have expenenced funding
thallenges because of contUlual mcreases Ul many of the essential expenses
mvolved Ul proYldmg specialized door-to-<loor transportatJon. For example,
Ulsurance premIUms have mcreased more than five hundred percent over the last
four years The costs of bu! replacement, fu, I <..,.d repairs ..ave increased as well.
To contmue the program. 75% funchng would be acceptable.
C .\h [)oQ,maJU'CDBG<:omm..nI""hc0h04-0f2005 CDBG-HOME Muniapal Proposala-doc
C Complete the Project Budget Fonn (attachment I) See attached.
III. Organizational Capacity:
Please explam your munIcipalities' capacIty to managelperfonn the project
Dunng SRC's 26 years of operation, our transportatIon program has evolved mto a
natIOnal leader m developmg 1IlI'0vatIve solutions to proVldmg transportatIon to senIors
Transportation IS our most requested sefVlce Last year we proVIded 95,555 one-wa\
ndes to senIors SRC transportatIOn servIces have receIved several awards m recognrtlOn
of their commItment to developmg creative SOlutIOllS to the difficult mobilIty problems
facmg sentors
The Colorado AssociatIon of Transit Agencies honored our transportatIOn program
dIrector as the 2lJ04 Colorado Transit Employee of the Year In addrtJon, SRC received
the 2004 Community Transportation AsSOCIation of Amenca (CT AA) and the Beverly
FoundatIOn. "Search for innovatIon m Senior Transportation" award CT AA featured
SRC as one of the four national best practices orgamzatlons Also, SRC has begun a
three-year p'roJect to develop, Implement, and expand a prototype volunteer dnver
program. \Vhen complete, thIS project will serve as a best practices model to be shared
with communrtJes throughout Colorado and nationwide
IV. Project Information
Complete the Project Develupment Form (attachment 2) See attached.
-
\'. Signatures aDd CertIficatIOn
I cerufy that all mformatlon prOVIded In thiS grant applic.3t1on IS true and complete I
understand that any false InformatJon or omiSSion m.:l\ dlsqualifv m\ organization from
further conSideration for grant fundIng I authonze the Investigation of an~ or all
statements COntaUled Ul thiS applicatJOll and an) other information perunent to thIS
applicatJon and my orgamZ3tlOn and Its employees. officers and board members
[ have read. understand. and by my signatUre. agree with the above statements and
authonze the investigation of my organlzatlon as set forth above
John Zabawa
ft.Iame (please pnnt)
E~ecutl ve DITt~:tor
TrtJe
~~_ -:L-~~
Signature
Date
-j
I
c .'" ~...... CD~h",hed~~ JOOI CDOG-1I0ME Mun''''l'el Proposeu._
Proiect Budeet Form (attachment I}
PROJECT EXPENDITURES AMOUNT
A. CDBG or HOME Expt!1fdi/ures: $ 13.oo(}
235 boun of transportation - 5 boon on Mondav afternoons for 52 wttks
Mondav bolidavs are excluded
( lUll, tlr 110\1 r. /Jro;(.cr J-_\J)e"dilUr~ Suhlo/af 'mr/H t'(f1W! \'our !'t!(!Ut'f;{ $tJ.OOO
B. Additional Projer::t Expt!1fditures (no( cov~red b., CDBG or HOME) $1.609,966
-\ddlllonal Prolect ExpendItures Subt0tal $ I ,609,966
C. TOTAL PROJECT EXPENDITURES (.-\+B) $ I ,622.966
0/0 of CDBG or HOME ExpenditUres (-\ 'l) .080/.
0/. of Additional Project Expenditures !BIn I 99.92%
PROJECT REVENUES AMOUNT
[) COBC, IIr IIO\lE RC\enUI' Suhllllal fif d\\ardt'd. ,hlluld l'qual 'our n'llUI',n $ 13.000
f -\tlurllonal Prllln I Rt., (Onu1."
~
COrpor.uIOns & IndJvlduals $15.000
Foundauons &. Trusts $17.1,9.18
lnd.VlduaJs (UlCluded aho~ I
Em $9.1,000
Other Government $1.2~,7.u;
Olhcr (..luch m3V' Include)' $ 11 SOO
F undr.IIS1l1g $3.000
Volunteers S20.000
In-land Donanons S46.772
HO/'.'lE Projects requue a 25% non-federal fundmg match List match to
spaces below
N/A
I \dJll11'n.11 Prnll."ct Rt'" l'nUt', "uhlntal S 1,6()9.966
r TOTAL PROJECT RE\'E'lES (I)-fl S 1,622,966
G. COBG or tlO\tE ~ rer num~r (If JdTco Re,idenr, 'oCr\ed S88.~
-
C .\1. Doo.un......CD~.w.h.od~~I2OO~ CDBG.1l0ME Municrpal PropOUllLdoc
Proiect Development Form (attachment 21
National Goal:
BenefIt low and moderate illcome persons.
1. Problem, Need, or Situation:
SRC Wlll proVlde specialized door-to-door tr.lllsportaUon servlces to help older adults and
mWVlduals wIth dlSabllrues remam self-sufficIent and ill their homes rather than be forced Ulto an
mstrtuUonal Sett1Ilg before It IS medically necessary
I
2. Method of Need Identification:
TransportatIOn IS our most requested servlce Due to lack of resources, we esumate that we tum
down about 100 tnps per month Expenence tells us that If a first ume nder IS turned dovm on
theIr first request, they seldom call back. This can have a senous unpact on an older adult.s
access to needed servlces as our average nder IS a frail, 75+ year old female, on a low mcome.
who needs door-through-door assistance. Often lack of transportation IS a major obstacle for
seniors trymg to mamtam both preventauve and 1llness spoclfic bealth care Research conducted
by DRCOG m their four year plan for agmg servlces 2003-2007 shows that community home-
based servlces are one of the most Important needs for seniors Furthermore, research shows that
a maJorrty of older adults m Jefferson County would prefer to mamtam theIr mdependence by
staymg m their own homes
J, Service, Activity, or Intervention:
SRC Wlll prOVide five hours oftr.lllsportatlon servlce on Monday aftemoons, except holIdavs 10
older adults and mWVlduals wIth disabilities who live m ""''heat Ridge Specialized door-to-door
tr.lllsportauon servlces Will be proVlded to medical appomtments, congregate meal sites. adult
davcare centers, and grocerv shoppmg
4. Outcome:
_ SRC transportatlon servlces Will help unprove the phYSical. mental and SOCIal "'ell-being of
seniors bj helpmg them remam m theIr homes and communities while reducmg the likelIhood of
I costly and unnecessary mstJtuUonalIzatlon
I
I S. Indicator: (Number of County residents to be served bj requested amount of funding)
I SRC plans to prOVIde five hours of transportation serYlces on \1onday afternoons to older adults
, and persons wIth dlsabilrues IiVUlg m Wheat Ridge dunng thiS project penod SRC will prOVIde
a total of235 hours ofservlce Bv proVldUlg 235 hours of service. SRC Wlll reach 100~oofrts
goal (Monday holIdays are excluded)
6. Measurement Tool(!):
I Client Satufactlon Surveys: Surveys are admUllstered eveT'J other year to paruclpants The next
survey IS due the end of 2004
I Random Phone EvaluatIOns: Completed r.llldoml~ b~ staff throughout the year
!Informal Evaluation: Staff members regularly communIcate wIth nders and theIr fanlllies,
I creatmg an enVlronment where clients f~l comforuble Ul proVldUlg feedback on the servIces
! they are receiVIng. as well as the sen.1ces they need
Driver Feedback: Dnyers offer valuable Ulput and evaluation of our program. When dnvers
receive commelTlS from chents. they complete a CII/?nt Concan Form, and submrt It to the office
for follow-u
7. Data Source and Colkction Procedure:
The General Manager for transportation servlces IS responSible for transportatlon data which IS
collected by staff on a dally baSIS and stored on a computer database A comprehenSive file IS
kept on each nder, UlcludUlg ~ X:lflc demogr.lphlcs and speCial needs. Daily rocJrds are kept
whIch record the number of Uld"1duals sen.'ed and the type of selVlces proVlded Reports are
r ared monthly uarterh and annuall . as needed
C .\h Doa.mtau CDBGOO1l'U1'1UC...~bClChO-4"()~ JOO~ CDBG.HO'-IE MUl1ICJpal Proposals doc
Jefferson County Community Development
2005 Program Year (June 1,2005 through May 31, 2006)
Municipality Proposal for CDBG / HOME Funding
PLEASE PROVIDE 1 ORlGL\'AL A.....'D 16 COPIES
Name of Municipality Stride
Address: 1020 Upham Street. Lakewood, CO 80214
Contact Person. Kathv Hanman
Phone 303-238-3578
Fax: 303-238-3586
Emad kathvh@stride.co org
Indicate \\ hat grant you are applYing for
I Amounl of Funds Requesled: S5,OOO
:J CDBG JUTlsdlctlonal Alloca\lon I
x CDBG General Alloca\lon
::J HOME (requires 25% non-federal match)
I Yes I :\0
Ix
I For CDBG -Which National Obiectiw{s) will be addressed:
! Benefillo\\- and moderate-mcome per>ons
I Pre\cnt or elimmate slums or blight
I Meet urgent communlrv need
"
"
-
l nrttf ",hirh Conlioolidalr-d Plan Oblt-flnt dot~ "our I\rOIf'(1 lit~ (Pita\(' \f'ltct onr)
1101 <;l'G ,[[OS
o
o
InHf'I\t Ind prtStr\t homro"""nrnhip (or lo~ and modtrJlt tncomt proptr
"- tit krr~rs.on Coun~ r(~,dCnb be @.I'.cn f\'rtfc~ncc lor hnu"'ln~'
Incr..s. and pr.s.,,', Ih. supply or afTordabl. <<nul unolJ lhrou~h acquisition. r.habihlalion. and n...
construction
. \\. ,lIlcfkrson Coun\'. rn,den(S toe ,,,<n I',cfe~n(e 10' hou\ln."
IIO\I[US<; ,[[OS
o Ani\( tht homtltss b~ impro\ 'nc. ,ncrtu,n. and/of f\p.nd'"1 tht .... .ilabih'v of rmtrgtncy shtl1rr
,.tllI.ln. .nd tr.n\ltlon.1 houSlnl oppor1unllwt
"Ill ktTc:rs.on Counl~ reSldent1 t'C rl\('n rtdcf't'nl.' for hou~tng.1
CO\I'1l ,,1\ III \ [lOP\l['T ,[[OS
o lmpro...t nt'lhborhooch such 1'lmprOUn& drltrtOr.t1n2 Inrr.'lructurt. public flcilitits. and promoting
f'conomlc dt... tlopmtnt
. 110" m""~ Jefferson Count) =IIkn!> ..,II benef.l ('om lour proposed prOJect' (Tolal ~ and'o of all
<<"den!> J
SP[(I~l POPt LATlO'S
o Pr<1tn. and oncr.... Ih. supply or ptnnan'n1 supportive hOUSIng ror non-hom.I... populalion and
prnons "'Ith sptclII nrtds
. II".. man~ JctTenon <. "unl' r",.J<nl'" ,II beneI'" from tour proposed proJect' (T olal ~ and 0.. of all
rC~ldcnts )
~'~~~~~d:d scrunJiTTAC iisMEtNTKNS CDBG.HOME MunlC'pID
I. Project Description:
Give a bnef descnptlon of the project for which you are seeking funds (including project
locatIOn). How do you plan to spend the funds?
Stride IS seekIng funding for its Family Self-Sufficiency Program, which helps low-
income families wllh children become economically self-sufficient. Funds wIll support
case management, mentonng, and coaching services. Families will be directed to
education, training, and counseling services needed to find and maintain employment al
wages that will support the family
II. Funding:
A. I f one source of funding IS lost for this proJect, does your organizatIOn have a
conlmgency plan in place for this partIcular project? Please explain.
The funds we are requesting represent just :!% of our tOlal budget for the pr0gram
ThiS fundmg, however, provides 33% of the cost of providing the program to our
current Wheat Ridge residents. Wheat Ridge's support Oflhls program helps us
raise the remaining 66% of the cost.
B If project does nol gel 100% fundmg as requesled in tlllS proposal. what would be an
acceptable percent alternalIve?
Obvlousl), we will accept "hatever is awarded. Given the paperwork requm:ments
of the CDBG program, very small awards are less cosl-effectlv 0:
-
C Complete the Project Budget Form (ar..achmem I) Done
III. Organizational Capacil)':
Please explain your mumclpahues' capacity to manage/perform the project. SIn de has
successfull} managed thiS program for the past 13 ~ears.
IV. Project Information
Complete the Project Developmenl Form (aruchmenl :!).
V, Si~nalurcs and Ccr1ification
I certify that all information prOVided In thiS grant application is true and complete. I
unde~tand that any false mformatlOn or omiSSIon may dIsqualify my organization from
funher consideration for grant funding. I authonze the Investigation of any or all
statements contained In thiS application and any other informalIon pertinent to this
application and m~ organizallon and its employees, officers and board members.
I have read. understand. and b) my s'c.!nature. agree with the above statements and
aUlhonze the 10\ eSllgatlOn of ffi) organlzalIon as set forth above.
C \Docu"",nU and s.,runp'<lmc"n,:r WHU\ TRIDGE\Local s.,nmplTemporvy Internet F.Ie,IOLK7\200S CDBG-HOME MunICIpal
Propouh (~) doc
Kalh) Hartman
Name (please pnnt)
Executive DIrector
Title
Signature
November 12, 2004
Date
-
-
( Documents and S<:runp\dme"nct WHEA TRIDGE' .Local s<:umgslT emper"') Internet F,ItsIOLK 7\2OOS CDBG-HOME MUniCIpal
PrClpo\JJ\ i: ll.Soc
Proiect Budeet Form (attachment 1)
PROJECT EXPENDITURES AMOUNT
A. CDBG or HOAfE Exoenditures; 5.000
C/JHG or /fOUF Proiect t:x"endifure~ Subtotal (mil"" l"Gllul \.'Our renut''fifj S5.000
B. Additionat Project Exoenditures (not covered bl' CDBG or HOMii
. AddillOnJll'rolt:CI b.pcndIlurt:s Subtotal S279,-I88
C. TOTAL PROJECT EXPENDITURES (A+B)
% ofCDBG or HO\1E Exoenditures (AICl 2~/o
I % of Additional Project Expenditures (B/C) 98%
PROJECT REVENUES AMOUNT
1>. CIlRI, or HO\1 [ Ret enue Suhlolal (if a..arded. should equal ,our request) T 5,000
I E. \ddltlOnll Prou.C't Rt'll rnut\ I
I I ru""~ I 1.000
I Corporal Ions 15.000
i FoundatIons 50.500
Ilndl\ Iduals I 12,988
tro 0
Other Government 175,000
Other (",h,ch ma\ Include)
FundralSlnc 25.000
Volunteer;
In'~lOd Donallons
I HO~IE PrOjects require a 25% non. federal fundmg match. List match In
spaces below'
I
i
I :\JJllIlIn:l1 Prolect Rc\ cnuc~ ~uhtOl:l1 279.488
f. TOT"l PROJECT R[\ [:".l,ES (0.[1 28-1,488
G. CDRG or HO'\1[ S oer numbu of Jeffco R~idenls served S20
--
C Docu_nl1 and ~l\Jn~'<l_"~r .....IIEA TRIDGF'Local S<n'ngslTemporary Inlemet F,lcs\OLK 712005 CDBG.HOME MUOIClpal
PTopouJ \; l: I doc
--
Project Development Form (attachment 2)
1. National Goal:
Benefit low and moderate Income familtes - 100% of families served \dl be 10\\ -
Income (below 50% of area median income); mosl will be very 10'W-Income (belo\\ 30%
of AMI).
2. Problem, Need, or Situation: MOVing out of po..erty has become Increasmgly dIfficult,
espeCIally in the current economic clImate. Wages, espeCially those for less-skilled workers,
have stagnated. Gel1lng off welfare IS only the firsl step. A recent study has Idenllfied that
230/0 ofworkmg families In Colorado remam below the poverty level. and Ihat 27% of
children m Colorado are In working-poor familtes. StrIde is one oflhe fe\\ programs Ihal
offers ser.lces to these working-poor families, helpmg Ihem move to sustamed employment
abo\ e the paver!) le\ el
13. Method of Need Identification: Stnde serves familIes wllh children that are referred b)
I local hOUSing authOrIties or welfare agencies. Each famll) IS assessed to determine their
I strengths and Ihelr barriers to self-sufficiency
I Service, Acthity, or Intervention: StrIde helps eacl1 famll) de\elop a sclf-sufficlenc) plan.
I 4. and Ihen helps the family find the resources needed to complete the plan Each plan IS unique.
I
I and so the actual ser.'lces are also unique. but common elements Include GED or high school
I completion. Job Iramlng, and post-emplo)menl coach mg. Substance abuse counseling.
i mental health ser.lces, parenting training, and budgeting aSSISlance arc a\ allable for families
I
I \tho need II Stnde helps families \\Ith emergenc) finanCial needs. thr0ugh Its Emergenc~
I Loan Fund. and helps parents find appropnate chlldcare. after school programs. and
, educational enrIchmenl for Ihelr children Case managers \torI.. \t Ith the famll~ through all
I
I stages of the plan, especlall) dunng the cnllcaltransltlons from school to \torI.. and fTl'm one
lob to the next. until the famllv is Independent of all malor sources of DublIc assistance
5. Outcome: 690;0 of Stnde families have successfull~ completed Ihelr plan. and have
, maIntaIned stable. full'lIme employment abot e the Federal Povert) Level StrIde's a\ erage
,
I graduate IS earnIng over $::5.000 per year
I
I
'6 Indicator: (~umber of Count) reSidents (0 be ser.cd b) requested amount offundmg)
I
I Stnde s Famll) Self-Sufficlenc) program ser.es about :50 Jefferson Count) familIes each
, ~ ear It IS currentl) ser.lng 8 Wheal Ridge families
;
,
~ l\1elUurement Tool(s): \l. e have three major goals
,
, . 80.,. of current clIents ....111 meet or ncced the goals of their self-sufficlenc) plan
I
I . 90~. of current clIents ....111 be emplo\ed or aCll\e!) In\olved In educatlon,Job
I traIning. or Job search actlv Illes
I . 70.. of Stride clients ....111 successfull~ graduale b) maIntaIning stable, full-time
i emplo~ment above Ihe poyer!) le\el for a minimum of one year
i
, 8. Data Source and Collection Procedure: Dala on the above goals IS collected b) case
managers quarterl). pnmarIl) based on client-report. Income data IS venfied with local
hOUSIng authontles.
_. -
C Documcnts anJ S<ttmr' dm<"ne. v. HL\ TRIDGE'Local Sen'ngs'Temporat) Inlcmel f,Ic,\OLK7\2005 CDBG.HOME MunICIpal
ht'pl'\al> 1 : l diX
Jefferson County Community Development
2005 Program Year (June 1,2005 through May 31, 2006)
Municipality Proposal for CDBG I HOME Funding
PLEASE PRO\1DE 1 ORIGC'iAL Al"D 16 COPIES
i
Name of Aeencv' Volunteers of America Colorado Branch - Nutnllon Proerams for the Elderh I
,
I
I
Address. 2660 Laruner SrreeL Denver. Colorado 80205 I
Nolan D Knox, DueclOr of Nutrlllon ServICes or I
Contact Person: Marv DavIs. Grants Manaeer. Nutrition ServIces
Phone' 303-297-0408 i
I
Fax. 720-264.3306 I
I nkn ({ilv ac r o.ore mdavisG:voacolorado or I
Emad.
ox 0 010 ad
?
lndlcale what grant you are applymg for:
I Amount of Funds Requested: $5.250
~ CDBG Junsdlcllonal AllocatIOn
o CDBG General A\locatlOn
:J HOME (requires 2500 non-federal match)
For CDBG -Which National Objective(s) will be addressed:
Beneflllow - and moderate- Income persons
Pre\'ent or eliminate slums or bhght
~
Meet ur1!ent commUnIt\. need
), es
.\
'\0
'\
x
--
l ndtr \\hich Conso1ilbtffi Plan Obitc.ht dots 'our proiect fir.' (PIt'3~f ,elrct ont)
HOl SI'\G '\EEOS
:J Inut>.. and prt..ne homeo"nership for 10'" and modente mCome people
. \\ iii JefTel>on Count) re"denrs be lpttn preference for hOUSing'
:J Inuuse and presen e the suppl) of affordable renlal uollS through acquisition. rehabituatlon. and nr"
con\tructlon
. \\ iii Je!T~rson Counrv reSidents t-e Slten preference for housln,'
HO\IElESS ,\[[OS
o -\uiu (hr homtlt!s b\" impro\ing. Incrr::uIO~ 20d or ttpandln~ rht a\ aibbilH~ of rmtrgrnn \htlrrr
f.Jcihllts.. ~nd rr2n\irional hOUSing oppor1unitlt'\
. \\ III Jtrr~rson Counr) reSidents b< ~I\en prelerence {or hou'Hng.'l
CO'I'll'ln 0[\ ElOP'I('\T "\fEOS
:J Impro'e neighborhoods such as impro"ng deltnOrallng InlraSlruC!ure. public lacililies. and promo!in~
t'conomlC dr\tlopmtor
H0" nun' JetTe(son Counl~ (eSldenlS "III beneEt horn 'our proposed pro.'oct' ITOl31 = Jnd~. of 311
rrslJenls,
SPECI-\L POrl'LA TIO'S
~ Pr~ene and lacrease the suppl~ of permanea! supporti'e housing lor non-homeless popula!ion and
pnsons '" Ilh s~eial needs
H\J\4 rTUn\ Jefferson ("aunl\ reslJents \4111 benefit from your proposc:J prOJ~ct" {Tolal t::t and 00 orall
res:j:r.:s' \lo"lhan JOO 10"-Income, frail andior dIsabled seniors "ill be sened in !he cih of
\\ heat Ridge
p s....P (O:rlT'll'fI Gr:r'r:1"J! L\-'\:.I \tJI.:h Gr;lnt ~I.lITlCl'iLS \&.lIc:Hndg:c 2005 CDBG Apphcallon doc
ATTACHMENT 6
I. Project Description:
Give a bnef descnptlOn of the project for wh.Ich you are seelang funds (lncludmg project
locatIOn) How do you plan to spend the funds?
Volunteers of Amenca provIdes home-delIvered meals and commumty-based congregate
nutnnon semces to more than 300 elderly Wheat RIdge resIdents annually These
semces. provided solely on a contribulIon-basIs, ensure that the rnost vulnerable and at-
nsk elderly In our communJty aren't hungry and forgotten. Accordmg to a Federal study.
NutntlOn Programs for the Elderly have a significant impact on the health of program
participants. These programs were found to be effective and efficient in combating
malnutrition and inadequate nutrition among older adults (The NatIOnal EvaluatIOn
of the Elderly NutnllOn Program 1993-1995 ) Meals on Wheels and Congregate
]\.utnllon services help seniors to age In place, maIntain theIr dIgnIty and their qualIl) of
lIfe. and remaIn In theIr own homes 10 Independent IIvmg sltualIons.
Volunteers of Amenca's Meals on v,'heels Program proYldes nutntlouS, home-delivered
meals 10 low -Income, homebound elderly In Jefferson County who are unable 10 grocery
shop or prepare meals for themselves due to physical hmltalIons, dlsabihty, lack of
transportatIOn and/or poverty. These are md\Ylduals who are le:lst likely 10 have access
to other assIstance. Unlike a food bank, meals are dehvered to the home, ensunng that
clients not only receive the food they need, but zlso have the assurance of a regular \'islt
from a volunteer 10 check on theIr safety and well-bemg Often. the volunteer IS the only
person the clIent has contacl WIth each day; theIr V\S\lS are a cnllcal component oi Ihe
serv'lce
The Semors' Nutnllon Program pro\ldes compreheusi\'e nutntIon services at ~~ dIning
centers Il1roughout the regIOn, offenng nutnllous noon meals m a congregate sellmg 10
Indl\ldU.:Jls 60 years of age and older This commumTy-based nUlnllon program serves
hlghl~ \ulnerable seniors at Increased nsk of malnutntlOn and Isolallon Program
pJrtlelpants typically are very low Income (31 or belo" 1000" of the poverty le\el) the)
live alone. and face multiple bamers 10 eatIng properly Con\:,'Tegate dmIng serv'lces are
offered ~londa) through Thurscby at the \\'heat RIdge Community Center ServIces
provlded lI1c\ude nutntlouS meals. nutnllon educalIon. and IntormatlOn and assistance In
accessing olher servlces when needed Semors anendmg Ihe DlI1l11g Centers are also
offered the OpportunltJ to partlclpale In nerclse classes. health screenings and a \ Jnef)
of SOCial aCll\'1l1es.
-
317 elderly reSidents of \Vhe3t RJdge bc:nefued from \ olunteers of Amenca nulnl10n
s.:rv Ices m 2003 2.156 meals "ere deli\ ered 10 homebound elderly through the Meals on
Wheels Program. 6.087 meals "ere pro\lded 10 seniors who attended the \\i'heatndge
Dining Center
\'olunteers of Amenca respectfulh rcy"eSb CDBG funds to be used 10 purchase raw
food and supplies for the preparation. packaging and serv'lCe:del1\'ery of meals to eligible
reSldcnls of \\'heat Ridge" ho recel\C ser\'lccs through the Meals on Wheels Program;
and. 10 pronde nutnllon serv'lces at Ihe \\'heal RIdge DlOlng Center CDBG funds
\\ould be used to sene indhiduals "ho have an income at or below 100% of the
federal po.-erty guideline - Q lo....u income rllrl'\llOld than rile J 25% of poverty lel'e!
rtquired for CDBG funds.
p ~,p r ulT'!t'rOt' V(""c~llocll MJH-h C~"I o.'CUtTW"'lU \A."hnmdgt" 1f1Q5 COSG Application_doc
Jefferson County Community Development
2005 Program Year (June 1, 2005 through May 31, 2006)
Municipality Proposal for CDBG / HOME Funding
PLEASE PRO\lDE I ORIGC'iAL Al"D 16 COPIES
:
Name of Agency' Volunteers of America Colorado Branch - Nutnl10n Programs for the Elderh I
,
i
Address. 2660 Lanmer Street. Denver, Colorado 80205 !
Nolan D Knox, DlIeClOr of Numl10n Services or I
Contact Person: Mary DaVIS. Grants Manager. Nutrition Services i
Phone' 303-297-0408 I
I
720-264-3306 ,
Fax: I
Email.
I nknox!O:'voacolorado.ore
mdavisla:voacolorado ori!
indicate what grant you are applymg for'
I Amount of Funds Requested: $5.250
~ CDBG Junsdlcl10nal AllocatIon
o CDBG General AllocatIOn
J HOME (reqUIres ~50,0 non-federal match)
For CDBG -Which National Objective(s) will be addressed:
Benefit low - and moderate. Income persons
Pre"ent or elImInate slums or blIght
~Ieet urgentcommunl~ need
'\ es
;-.
'\0
\.
\.
-
l ndrf \\ hich Consolidattd Plan Obitcth t dots \ our project fir.' (Pit:) '>t "elrct ont)
HOt SI'G 'EEOS
::J Incrt~'t and prtst"t homto\\ntrship for 10" and mOdtrale InCOmt ptoplt
. \\ dl JdTerson Coun!) reS,dtnlS be g"en preference ror hous,n,'
:J Incrust and pr..tn t lht suppl} of aITordablt rtnul UOIlS through acqulsirion. rth~bih13tion. and nr"
(on\1 ruClIon
. \\ ill JdTcrson Counrv reSidents be glH'n preference for housln{"
HO\IELESS 'HOS
o -\10\1\' tht home-It'S b\' impro\ing. Incrt::Uln~ .andor t\pandln~ thr a\ailabillt~ or rmrrgrnn \hrlttr
ra(llults.. and tran\itional hOUSing opponunitl~
V. dl )(ITerson Count) reSIdents b<: ~I\en prelerence for hou"ng'
C'O\I\ll'ln OE\ [lOP\IE'T 'rEDS
::J Impro't ntl~hborhoods sucb as impro"n~ dtttrooraunc Infrastruclurt, public f.cilitits. and promoring
f'conoml( dt\tlopmtDt
. HI,)\o\ nun" JrrTrrson (aunlv r~sldrnls "'" tI! bcne(ll from \lour proposed pro.leet') IT 01..11 = Jnd ~o of 311
rcslJC'nlSI
SPECI-\L POPI'LHIO'iS
~ Prt'tn t and 'Dcrt.St lht suppl) of ptrman.ol supponi' t housing ror non-homeltss populalion and
p~non\ \00\ Ith '5p~cial n~fds
Ho\oll, rrun" JeHr:rsonCounl\ rcslJents ....ill bencfi( from "'our propos~d prop:c,"" (Total t:t. and 00 orall
res;J:r.:s' \Iortth.n 300 lo".rneomt. frad ~ndJor dIsabled seniors "ill bt sen.td in Ihe cif) of
\\ hrar R.dgt
P S....P CO!ilf""ll'" G~rcrJll\J\.JI \bh:!'l Gr~i ()ro...Ul'Tle1lU \l.kJtndge 2()(J5 CDBG Apphc31lon doc
ATTACHMENT 6
I. Project Description:
Give a bnef descnptlOn of the project for wruch you are seelang funds (including project
locatIOn) How do you plan to spend the funds?
Volunteers of Amenca provides home-dehvered meals and CommunIty-based congregate
nutnrion services to more than 300 elderly Wheat R.Jdge reSidents annually These
servlces, proVlded solely on a contributIon-basIS, ensure that the most vulnerable and at-
nsk elderly In our community aren't hungry and forgotten. Accordmg to a Federal study.
NutntlOn Programs for the Elderly have a significant impact on the health of program
participants. These programs were found to be effective and efficient in combating
malnutrition and inadequate nutrition among older adults (The NatIOnal EvaluatIon
of the Elderly NutnllOn Program 1993-1995 ) Meals on Wheels and Congregate
]\,utntIon services help seniors 10 age In place. maIntam their dlgTlIl)' and theIr qualny of
life. and remain In Ihelr own homes In Independent hvrng SImalIons.
Volunteers of Amenca's Meals on \\'heels Program proVldes nutnlIous, home-delIvered
meals 10 10'" -Income. homebound elderly m Jefferson County who are unable 10 grocery
shop or prepare meals for themselves due to phYSIcal IImllalIons, disabilIty, lack of
transportatIOn and/or poverty. These arc IndiVlduals who are le:lst hkely to have access
to other assistance. Unlike a food bank, meals are delIvered to the home, ensunng that
clients not only receive the food they need. but zlso have Ihe assurance of a regular \'ISH
from a volunteer to check on theIr safety and well-beIng Often, the volunteer IS the only
person the client has contact WIth each day; theIr VISIts are a cnllcal component 01 the
service.
The Seniors' Nutnllon Program pro\ldes comprehenSive nutnllon services at 2" dining
centers throughout the regIon, offenng nutnllous noon meals In a congregate setting 10
Indl\lduals 60 years of age and older This communlty.based nurntIon program serv es
highly \1Jlnerable sentors at Increased nsk of malnutntlOn and IsolatIon Progr:lm
partlclpants l)']Jlcally are very low Income (at or belo.... 100'0 of the poverty le\el) they
live alone. and face muhlple bamers 10 eating properly Con!,'Tegale dmmg serv'\ces are
offered ~fonday through Thursday at the Wheat Ridge Communtry Center ServICes
pro\lded mclude nutntlouS meals. nutnllon educatIon. and mformanon and assistance In
acceSSIng other servlces when needed Sentors attending Ihe Dmlng Centers are also
offered the opportunIl)' to partICipate In e)(erClse classes. health screenings and a \ anet)
of SOCial actnltIes.
317 elderly reSidents of Wheat fUdge benefited from \ olunteeTs of Amenca nutTlllOn
sC~lces m 2003 2.1;6 meals "'ere dell\ered to homebound elderly through the Meals on
Wheels Program. 6.087 meals "'ere prO\ IdeJ to senIOrs who anended the \\i'hearndge
Dining Center
\ olunleers of Amenca respectfulh rC'-l"eSb CDBG funds to be used to purchase raw
food and supplies for the preparallon. p.lckagmg and serv'ICe:delt\'ery of meals to eltglble
reSidents of v,'heat Ridge'" ho recel\c selYlces through the Meals on Wheels Program;
and. to pro\'lde nutrlllon serv'lces at the \\'heat Ridge Dmmg Center CDBG funds
\\ould be used to sene individuals "bo ha\f an income at or below 100% of the
federal po\'ert~. guideline - a lo..,rr in en",.. '''rl'~/lOld Ihan the J 25% of poverty lel'el
rtquir.-d for CDBG funds.
p ~,p C",fT':1'T'Of'I (,(-n('~1 LOC1/ "fIlet' Crf"'lnl OI'lCUI"n('TIU "''hnmdgC' ~OO5 CDBG Apphcillon.doc
, ,
-
II. Funding:
A. If one source of funding IS lost for thIS proJect, does your orgamzallon ha\ e a
contmgency plan In place for thIS particular proJect? Please explam.
V olunleers of Amenca has developed a dlVerslfied funding base for llS NUlnllOn
Programs for the Elderly consIstmg of a combinatIon of local match from Cllles and
cou;lles served, Mile HIgh Umted Way; government grants; foundallon grants. dIrect
mall campaIgns; and speCial fundralsIng events such as Share Our Strength. the
Sanctuary Golf Tournament, Runmn' of the Green, and \\'estern Fantasy Ho\\e\er wIth
Ihe sIgmficant Increase m requesls for Meals on v..'heels sennces over the past eighteen
months, II would be very difficult to pro\1de a level of servIce consIstent wtth the need In
Jefferson Count) WIthout fundmg from the County and the Cllles served. SInce program
fundIng IS allocated on an annual baSIS. Volunteers of Amenca musl contInuall) raise Ihe
balance of funds needed to sustain servlces and compensate for year-to-year Oucruallons
If CDBG or local match funds were not available, It would mean that ellher addlllonal
funds would have to be raised beyond the currenl fundralsIng capacity of the prOgT3m. or
that fewer seniors could be served.
B Ifproject does not get 100% fundIng as requested In thiS propOS31. what \\ould be
an acceptable percent altemallve?
-
\'olunteers of Amenca IS requestll:g fundIng In an amount needed to maintain senIces to
elderly reSidents of\\'heat RIdge consistent wllh the currenlle\el of need Cities and
mUnicipalIties served by Numllon Programs for the Elderl) are 3s\..ed 10 prot'lde iLKal
support equal to 10% of the Federal 3nd State fundIng npended on ser,lces \\ Ithln e3ch
area. \\e would be gratetul for full funding. howe\er. e\en pJntal funding Itould help
ensure that senIOrs most at-ns!, receive nutntlOus meals. EveT) senlur that Ite re;eJ\ e
tundIng to sen'e IS one less senior who \\111 go \\llhout meals. one less senlOr \\ ho w ill he
put on a \\attIng list for senlces. It COSH less t/ra/l 51,400 to prlJ\'ide a se/lior k'l/h a filII
.I ear of eit/rer ,Heals Oil "7uels or CO/lgregate meals. This is milch len t/ran th" W\t
of /llIrsing /rome care or a single hospital stay.
C Complete the Project Budget Form latt.1chment 1)
Ill. Org3niz3tional Capacity:
Please e\plaln your organlunon s capacI!) to manage perform the project
\ olunleers of Amenca has been the pnnul") prOt IJer uf home-del1\'ered me31 serv Ices
lor the e1derl) In Jefferson Count' and throu~houl the st"\'en-;:ounty Den\er metropolitan
.lrt"a SInce 197.1 !'.Ieals on Whet"l< services In JetTerson Count) are pro\'lded In
pJrtnershlp wllh Ihe Jeffco Action Center the SenIOr Resource Center Mountain Serv'lces
Program. and \\ Ith the assistance of more than 200 dedicated \olunreers Volunteers of
.\menca IS distinctly quaitfied to pTll\ .dt' serv Ices of thIS scope we have an C\tenslve
net" ork of \olunteers; \\e ha\ e eSIJbh,hed collaborantC relallonshlps 1n\'oh'Ing local
communlf).bast'd orgJnlZJtlonS In <erv'lng the cltt'nts and. we have Ihe demonstrated
cap:Jcl!) - physlc:J1. fiscal and m:Jn::'!;enal - to successtully prOVIde reliable. hlgh-quahty
serv'lces.
1\. Project Information
Complete the Project Detelopment Form (anachment 2)
... ,'... ( ommc.m Cl('nct'll Loc~l '\hlCtl tJr.Jnl ()n(UrTllmU '" h<'Jtn~~e ~tl)5l DBG ~pphc3tlon doc
V. Signatures and Certification
I certify that all mformatlon proVIded In thIS grant applIcatlOn IS true and complete. I
understand that any false informatIOn or omlSSIOn may dISqualIfy my orgaOlzallon from
further conslderatlOn for grant fundmg. I authonze the InvestlgalIon of any or all
statements contamed in thIS applIcatIOn and any other mformalIon penment to thts
applIcatIOn and my orgamzation and ItS employees, officers and board members.
I have read, understand, and by my stgnature, agree Wlth the above statements and
authonze the InveslIgation of my orgamzatlOn as set fonh above.
N c,la.<\ D k.tIC)(
Name (please pnnl) .
'" - j
-.:,../ /
.~ ,-' ~ /",L- -
- - .
SIgnature
/
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D \ {c:c...tcr ;{: NJtv'1ICv) ~/'\.M' ~:;.
Title
l \ /0'5! 2' t
Date
-
p s,p ,-..)mtT1lVl t<nt'~1 LOC".J,I \h\ch Ctnnl OocUrTlrntS '-'1'k--3rndge ~OO5 (DaG Apphc2110n doc
(attachmen t 1)
PROJECT Bt DGET FOR.\!
PROJECTE\PE"OITlRES ~\Il'I"T
!.~ (Dee or HO.\1E E..:rpt'fldiwrf'5.
is:Jlaries &.. \\ Jge:)
1 EmploHe Benefits
; FOIHJ Jnll FooLl.'\enire Supplies
\ t'hlcle Lt'JllC,'\I.Jinlenancf./Operaling CU'lb
~
l.bt.~:
."0
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1.1 ~,
Crnt'r:.l LjJbili~ and .\ulO In~urJn(t'
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)Orher E'pt"lhfS
.\tlm\t1I...tr~II"~ ~::d!'r>t(t'~ 13cct)untmg. fH~'nn'lnt'1. ell
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a;::=:-~~~~---~""-=-~=---=-~--- _~.",,-__::..o..=~-->-.-~_- ~_.--"_""_""'~....r.'._~
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\B. ..tddlllo"al PrOject E-'Cpf'ndw.Ht's '/tor cow'rt'd by (VaG or HO'HEJ
i~:1I.:ane\.1. \\ ages (Including S215AUM In-hind \'olunlttr labor!
tmplo\ot'l' Bt'fll:fih
fooJ :Ind fuol,htr..ia Suppht'i
1\ ('"hide LrJ\c \1':lIntenanct:Oper:Jfln~ COilS
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Project Development Form (attachment 21
National Goal:
Goal #6: Lo\'. -Income people, espectally vulnerable populatIOns, aclueve their potential by
strengthenmg fanuly and other suppomve systerns.
1. Problem, i'eed, or Situation:
Elderly persons are at Increased nsk of hunger, malnutnllon and/or Inadequate nUlTlllon when
they are unable to grocery shop, buy enough nulTltlOus food, and/or prepare meals for themselves
due to phYSICal hmIlalJOnS, lack oftransportallon and poverty-level income
2. ~lethod of i'eed Identification:
One in four elderly in tlJe community are malnourished. AccordIng to the Surgeon General.
there IS a conclUSive link between diet and the leadmg causes of death and dIsabIlity m Amenca.
(Malnutntlon m the Elderly, A NatIonal Cnsls. U.S AdmlnIsn-atlOn on Agmg. US Depl. of
Health and Human ServIces.) "The need for and the success of the Older Amencan Act Nun-llIon
Program IS based on sCIentific eVldence that mdlcates adequate nUlTltlOn IS necessary to maintain
cognItive and phYSIcal functlOnmg; to prevent, reduce, and manage chrOnIC disease and disease
related disabilities, and to sustaIn health and quality of life." Wellman NS. Rosenzweig L Y,
Lloyd lL. Thirty years of the Older Amencans NUtt'llIOn Program. J -1m Dl<!t Assoc 200~
3. Senice, Activit)., or Intervention:
18 homebound elderly persons (unduplIcated indivIduals) receive nutnlIous home-delIvered
meals and a daily or weekJy VlSIl by a volunteer to check on theIr safe!) and \\ell-bemg
I 295 senIors (an a\'erage of 30 seniors e\ery day) receive nutntlous meals at the V..neat RIJge
I Dining Center. opportunIties for SOCIal Interacllon and access to communIly resources to help
i them maintaIn theIr health. reduce: Isolallon and lIve Independentl)
I ~. Outcome:
i Elderly persons. espeCIally those at higher nsk. have access to numtlous food that reqUIres Imle
I or no preparation. regardless of theIr ability 10 pay
I
Elderl) persons stabilize or Improve thelI health and or well.beIng through die! and nutntlon
I
I
I
; Elderl) persons remain In mdependent.II\lng SItuations In the communI!)' as long as pOSSible
, through :--'utnlIon Program servIces and linkages 10 other commUnity-based servIces.
!
! S. Indicator: t:-';umber of Co un!) reSidents to be served b) requested amount offundIng)
. 10 unduplic;lted seniors would be sen ed in the cit) or Wheat Ridge with CDBG funds in the
, ont'-) ear gr;lnt period:
I
; 10 or 10 or 100% of semors receive nUlnlIOUS, prepared meals Ihat pro\lde them with a minimum
: of one.thlrd of the daily dietary U1take of nutrlents for older adults per the Surgeon General.
I
I 6 of II) (IT (1)0 n of seniors mamtaIn or Imprme their nutntlOnal status.
I
i 7 ur 10 \lr 7000 uf senior; Impru\e their ablhT) to 11\ e Indepel.dully
i
P S 'P-Common ll('ncnl l",,-,' ,,,,,h 0n.nl CA.lCU1"'1C'1'U \A ncJ.lndge ~O(j; COSG Application doc
6. Measurement Tool(s):
Service delJvery logs and route sheets.
In Home ClIent Assessment Form (wtth nutnttonal score calculated).
Chent Salts factIOn Surveys.
7. Data Source and CoUection Procedure:
Service levels are tracked Vla route sheets and dmmg center SIgn-in sheets. Meals on \\ 'heels
roule sheets are Input mto a database dally b) program staff data IS sent to agency's accountIng
dept. and used to generate these reports. AnalysIs of Meals Served, S.A...'v1S Agency SerVIce
Summary; and Quanerly Performance reports prepared by the DIvISIOn Dtrector
In Home ClIent Assessment Forms are completed at mtake and every SLX months thereafter at a
home \lSIt. These forms are completed by aSSIgned staff and kept m central program client files.
Chent SatISfactIOn SUf\'eys are dlstnbuted 10 all program panJclpants annually This d:Jta IS
entered Into program database and the results are reponed as pan of the agency's Outcome
Measurement Process.
-
p .s'p Common \ren('rJllll(JI ~t.,l:..~ \...J~n: lJil.XurT"CnU ......h('Jmdgc ~(jt)S C[l8G -\ppllcatlon doc
ITEM NO. ;;L I
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE: March 28, 2005
TITLE:
COUNCIL BILL NO. 03-2005, AN ORDINANCE PROVIDING FOR
THE APPROVAL OF AN AMENDED OUTLINE DEVELOPMENT
PLAN AND FINAL DEVELOPMENT PLAN FOR PROPERTY
ZONED PLANNED COMMERCIAL DEVELOPMENT LOCATED AT
3230 YOUNGFIELD SERVICE ROAD, 3270 YOUNG FIELD SERVICE
ROAD, 3291 YOUNGFIELD SERVICE ROAD, 3300 YOUNGFIELD
SERVICE ROAD, 13001 W. 32nd A VENUE AND 13501 W. 32nd
A VENUE (CASE NO. WZ-04-06170 WBC, LLC)
i:8J PUBUC HEARINGS
o BIDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1ST READING
i:8J ORDINANCES FOR 2ND READING
Quasi-Judicial:
i:8J
Yes
o
No
-
comm~lo~m
City~~
EXECUTIVE SUMMARY:
The applicant requests approval of an amended Outline Development Plan for property zoned Planned
Commercial Development located at 3230 Youngfield Service Road (existing Good Times), 3270
Youngfield Service Road (proposed car wash), 3291 Youngfield Service Road (exIsting Country Cafe
restaurant), 3300 Youngfield ServIce Road (vacant rear parcel), 13001 W 32nd Avenue (vacant entrance
parcel) and 13501 W. 32nd Avenue (duplex parcel).
The Outline Development Plan typically will rezone a property and set allowable uses and development
standards. It is general in nature and serves as a basic blueprint for development of the property. In this
case, the applicant is requestmg an amendment to an Outline Development Plan approval to add pellmtted
uses and to establish development parameters for 3270 Youngfield ServIce Road (car wash lot), 3291
Y oungfield ServIce Road (Country Cafe lot) and 3300 Y oungfield Service Road (rear lot).
A Final Development Plan approval is bemg requested for the properties located at 3270 Y oungfield,
3291 Youngfield, 13001 W. 32nd Avenue and 13501 W. 32nd Avenue. The mtent of the approval is to
allow for construction of a carwash.
Planning Commission recommended approval of both the Outline and Final Development Plans with
conditions.
A two-lot subdivision plat was also approved by Planning Comnussion. Typ1cally, 1f there are no right-
of-way dedications, the plat will not be reviewed by City Council.
Pursuant to correspondence dated March 18,2005, the apphcant is appealing the condition of approval on
the plat. Staff did not publish or notice for a public hearing on the plat document, therefore, City Council
does not have jurisdiction to hear this portion of the request.
In his March 18, 2005. letter, the applicant submitted new information regarding the Outline and Final
Development Plans which Staff has not had adequate time to evaluate and discuss. For th1s reason, Staff
1S recommending that both the Outhne and Final Development Plans be continued to a future date.
COMMISSIONIBOARD RECOMMENDA nON:
Planning Commission reviewed a plat, an amended Outline Development Plan and a Final Development
Plan at a publ1c hearing held on February 3, 2005.
A recommendation of approval was made for the Two-lot Subdivision Plat for the folIowmg reasons:
--
1 All regulations and standards of Art1c1e IV of the Code of Laws have been met.
With the followmg condition:
1. A blanket cross access easement be required.
A recommendation of approval was made for the amended Outline Development Plan for the followmg
reasons.
1. The proposed amendment is consistent with uses in the C-l zone district.
2. The proposed development standards will accommodate the widening of Y oungfield Serv1ce
Road beyond its current width.
3. All requirements for an Outline Development Plan have been met.
With the following conditions:
1 Eliminate the use of temporary uses such as produce and bedding plant sales.
2. Require the applicant to use a water recycling system for the car wash.
A recommendation of approval was made for the Final Development Plan for the following reasons:
1. The proposed car wash will have m1mmal impact m hght of the existing commercial already In
2
the development.
2. The Final Development Plan is consistent wIth the standard as set forth in the approved
Outline Development Plan for the site.
3 Adequate provIsions are made for accommodation of future widening of Y oungfield Servtce
Road.
With the following conditions'
-
I The 10' high fence on the northern boundary of Lot 3, Block 2 (duplex lot) must be
constructed within two months of Final Development Plan approval by City Council.
2. A row of evergreens of at least 2-inch caliper shall be planted along the wall to the west of the
Y oungfield Service Road at a distance between trunks that, at maturity, the trees will grow
together and grow to the top of the neighborhood buffering wall
3. Prior to the widening of Y oungfield Service Road, a north-south running cross access
easement be obtained across 3230 Youngfield Service Road to connect Lot 1,70 West Business
Center Subdivision Filmg No.4 with Lot 3, 70 West Business Center Subdivision Filing No.2.
4. The following language be placed on the Final Development Plan prior to recording: At
such time as the Y oungfield Service Road is to be widened from its existing width of 34'
flowline to flowline, the City rnay impose the following restrictions upon the current owner(s)
of Lots 1 and 3, 70 West Business Center SubdIvision Filing No.4'
1 The southwesterly access shall be restricted to a right-m, right-out movement for the 25'
cross-access easement, of which 13'ft lies withm Lot 3, 70 West Business Center
SubdivIsIOn Filing No.4 and 12' lies WIthin Lot 3, 70 West Business Center SubdivisIOn
Filing NO.2.
2. The northwesterly access drive cut lying withm Lot 1,70 West Business Center
SubdivIsion Filing No.4, shall be removed and replaced with City of Wheat Ridge
standard curb, gutter, and sidewalk.
There were several neighbors present at this public hearing to speak to these requests. Several comments
were related to existing conditions such as light intrusion from the Conoco station on the comer, existing
traffic in the area and noise from 1-70. Concern was also expressed regarding the schedule for fence
construction on the "duplex" lot, the proposed temporary produce and bedding plant sales use and
relocation of the eXIsting center sign to the west side of Y oungfield Service Road. Several of the
neIghbors were opposed to the car wash being open 24 hours.
STATEMENT OF THE ISSUES:
The proposed Final Development Plan has been designed to anticipate the potential future widening of
Y oungfield Service Road to accommodate retail development to the north. As such, language was
recommended to be added to the Final Developrnent Plan in the form of notes. Staff had originally
included two more notes in addition to conditions 4.1 and 4.2. (above) regarding the potential expansion
of Y oungfield Service Road. Staff feels the followmg language should be included as conditIOns of
approval of the Final Development Plan:
L Construction of an accelldecellane across the frontage of Lots 1 and 3, 70 West Business
Center SubdIvision Filing No.4 shall be reqUIred to be constructed by the owner if
3
Y oungfield Service Road remains in its current alignment. If the Y oungfield Service Road
alIgnment is altered, the City may elect to construct an additional through lane.
2. Sufficient area to accommodate the construction of an accel/decellane, or in the alternative a
through lane, along the westerly sIde of Lots I and 3, 70 West Business Center SubdivisIOn
FilIng No 4 has been set aSIde for acquisition by the City of Wheat Ridge for right-of-way.
Staff would note that condItIOn #2 of the Final Development Plan approval (condItIOn for the planting of
evergreen trees on the east sIde of the sound wall) may conflIct wIth a proposed trail connection between
W. 320d A venue and Clear Creek. As no specific trail design has been proposed, Staff belIeves that this
condition may contlict with trail installation. Staff recommends amending the conditIOn as follows:
Should retail development to the north occur with the requirement for a tnul connection, the design for a
landscaped buffer along the east side of the sound wall be negotiated with staff The modIfied language
has been included in the motion for approval.
The applicant does not agree with many of the conditions recommended by Planning Commission and
Staff and has submitted a request for modifications dated March 18,2005, addressmg his concerns
(Attachment 3).
Item #1:
Blanket cross access easement (condition of final plat approval): At Plannmg Commission, Staff
recommended that a requirement for a blanket cross access easement be a conditIOn of plat approval. This
type of easement IS a standard requirement where there are common drive aisles and parkmg areas for
multIple properties and/or busmesses. The easement allows patrons and tenants of the dIfferent
businesses to cross property lines using the common access aisles between developments. Based on
Staffs recommendation, Plannmg Commission included the blanket easement as a condition.
-
Staff was not aware that the applicant was going to appeal the Planning Commission decision regarding
the final plat; therefore, the two-lot final plat was not included in the publication or noticing for the March
28 public hearing. Because of this, City Council does not have jurisdiction to take action on the plat
condition at this time.
Access easement across 3230 Y oungfield Service Road (Good Times Lot) (condition of Final
Development Plan approval): The applicant is protesting the condItion for an easement runllIng from
the mam access into the development located between the proposed caJ'Wash and existing Conoco Station,
across the Good Times parking lot north to connect WIth the Country Cafe parking lot and out to the
Y oungfield Service Road abutting the Country Cafe to the north. This was another recommended
condition of approval at Planning Commission.
Note regarding traffic signal (requested to be added to Final Development Plan): The applicant is
requesting a note to be added to the FDP regarding installation of a future traffic signal. An analysis
regarding this request was submitted to the City Public Works Department on March 17,2005, leaving
inadequate revIew time by staff. Nevertheless, Staff belIeves thIS note is unnecessary. When traffic
counts meet warrants for the installation of a signal, It will be installed. Also, the cost of the signal should
not be borne entirely by others. The signal will benefit this property and the applicant should partIcipate _
4
In the cost. The signal at 32nd A venue and Y oungfield Service Road was paid for entirely by the City with
70 West BusIness Center contnbuting a majority of the traffic which warranted the signal.
Item #2
Request for condition removal on Outline Development Plan approval: The PlannIng Commission
added a condition to the Outline Development Plan approval that the car wash use a water recycling
system. The applicant does not want to be required to install this type of system based on cost of the
equipment. Page 4 of Attachment 2 IS a letter from the Consolidated Mutual Water Company indtcatIng
that water recyclIng is not necessary If Council agrees that thIS requirement is unnecessary, the conditIOn
In the motion for Outline Development Plan approval should be elimInated.
Item #3
Request for condition removal on Final Development Plan approval: Staff recomrnended a condItIOn
on the Final Development Plan restricting the maIn access Into the development to a right-in/right-out
movement if Y oungfield Service Road is widened. The applicant IS requesting that thIS conditIOn be
removed from the motion for Final Development Plan approval
Item #4
Protest to recommended condition of approval on Final Development Plan: Staff is recommending a
condition of approval that a note be added to the Final Development Plan that if Y oungfield ServIce Road
- is not widened, construction of an accel/decellane be built for the car wash lot. Based on anticipated
traffic generated, a turn lane is needed if the street IS not widened.
Protest to recommended condition of approval on Final Development Plan: Staff is recommendIng a
condition of approval that a note be added to the Final Development Plan that If Y oungfield Service Road
is widened, required right-of-way for the proposed improvements be acquired. Staff believes this
condition IS appropriate in lieu of a right-of-way reservatIOn or dedication on the plat and Final
Development Plan documents. ThIs note serves only to alert owners that right-of-way may be acquired.
Item #5
Addition of car maintenance use on the Outline Development Plan: The applicant would like to add
as a permitted use, light vehicle repmr and maintenance In Use Areas D and E. This use was not included
when reviewed by Planning Commission and is not supported by Staff as it was a use that was eliminated
during the neighborhood mediation process. If City Council agrees that this use should be permitted, this
should be added as condition of approval to the Outline Developrnent Plan. City Council could send the
request back to Planning Commission for a recommendation.
Due to the late date at which staff received the applicant's letter, it is recommended that this
hearing be continued.
5
AL TERNA TIVES CONSIDERED:
Do not approve eIther portIOn of the request.
FINANCIAL IMPACT:
A one time revIew fee was collected for the processing of this applicatIOn. There should be some sales tax
denved from the proposed carwash, as well as one time budding permit fees and use tax.
RECOMMENDED MOTIONS:
Outline Development Plan
"I move to APROVE Case No. WZ-04-06, a request for approval of an amended Outline Development
Plan for properties zoned Planned Commercial Development at 3230 Youngfield Service Road, 3270
Youngfield Service Road, 3291 Youngfield Service Road, 3300 Youngfield Service Road, 13001 W 32nd
Avenue and 13501 W. 32nd Avenue for the following reasons.
1
~
The proposed amendment is consistent with uses in the C-l zone district.
The proposed development standards will accommodate the WIdening of Y oungfield
Service Road beyond Its current WIdth.
All requirements for an Outline Development Plan have been met.
3
With the following conditIOns.
1. Eliminate the use of temporary uses such as produce and bedding plant sales.
(If it is appropriate to eliminate the requirement for the use of car wash equipment which
recycles water, #2 below should not be included in your motion.)
~ Require the applicant to use a water recycling system for the car wash.
(If it is appropriate to allow light auto maintenance and repair as one of the permitted uses, add
#3 below to your motion.)
3. ~~~t vehicle maintenance and repair as a permitted use in Areas D and E."
OR
"I move to CONTINUE Case No. WZ-04-06, a request for approval of an amended Outline Development
Plan for propertIes zoned Planned Commercial Development at 3230 Y oungfield Service Road, 3270
Youngfield Service Road, 3291 Youngfield ServIce Road, 3300 Youngfield Service Road, 13001 W. 32nd
Avenue and 13501 W. 32nd Avenue for the following reasons:
2."
6
OR
"I move to T ABLE INDEFINITELY Case No WZ-04-06, a request for approval of an amended Outline
Development Plan for property zoned Planned Commercial Development for properties located at 3230
Youngfield Service Road, 3270 Youngfield Service Road, 3291 Youngfield Service Road, 3300
Youngfield Service Road, 13001 W. 32nd Avenue and 13501 W 32nd Avenue for the following reasons.
1.
2."
Final Development Plan
(NOTE: If the Outline Development Plan is continued or tabled indefinitely, the Final Development
Plan should be continued or denied, as appropriate.)
"] move to APPROVE Case No. WZ-04-06, a request for approval of a Final Development Plan for
properties located at 3270 Youngfield Service Road, 3291 Youngfield Service Road, 13001 W 32nd
Avenue and 13501 W. 32nd A venue for the followmg reasons:
1
The proposed car wash will have nummal impact in light of the extsting commercial
already in the development.
The Final Development Plan IS consistent with the standard as set forth m the approved
Outline Development Plan for the site.
Adequate provisions are made for accommodatIOn of future widening of Y oungfield
Service Road.
2.
-
3.
With the followmg conditions:
1. The 10' high fence on the northern boundary of Lot 3, Block 2 (duplex lot) must be
constructed within two months of Final Development Plan approval by City Council.
2. Should retail development to the north occur with the reqUirement for a trail connection,
the design for a landscaped buffer along the east side of the sound wall be negotiated
with staff
(If this easement should not be required, #3 below should not be part of your motion.)
3. Poor to the widening of Y oungfield Service Road, a north-south running cross access
easement be obtained across 3230 Youngfield Service Road to connect Lot 1,70 West
Business Center SubdiVision Filing No.4 with Lot 3, 70 West Business Center Subdivision
Filing No 2.
4. The following language be placed on the Final Development Plan prior to recording:
At such time as the Y oungfield Service Road is to be widened from its eXlstmg Width
of 34' flowline to flowline, the City may impose the followmg restrictIOns upon the
current owner(s) of Lots 1 and 3, 70 West Business Center Subdivtsion Filing No 4
7
(If this note should not be required, #1 below should not be part of your motion.)
1 The southwesterly access shall be restricted to a nght-in, right-out movement
for the 25' cross-access easement, of whIch 13' lies within Lot 3, 70 West
Business Center Subdivision Filing No 4 and 12' lies within Lot 3, 70 West
Business Center SubdivIsIon Filing No 2.
2. The northwesterly access dnve cut lying withIn Lot 1,70 West BUSIness Center
SUbdIvisIOn Filing No.4, shall be removed and replaced wIth City of Wheat
Ridge standard curb, gutter, and sidewalk.
(Staff recommends that the following two notes be added regarding the potential future
widening of Y oungfield Service Road. Add these to your motion if they are to
be required.)
3 Construction of an acceI/decel lane across the frontage of Lots 1 and 3, 70 West
Business Center SubdivisIOn Filing No.4 shall be required to be constructed by
the owner if Y oungfield Service Road remaInS in its current alignment. If the
Y oungfield Service Road alignment IS altered, the City may elect to construct
an additional through lane
4. SuffiCIent area to accommodate the construction of an acceI/decel lane, or in the
alternative a through lane, along the westerly side of Lots 1 and 3, 70 West
BUSIness Center SubdIvISIOn Filing No 4 has been set aside for acqUisition by
the City of Wheat Ridge for right-of-way.
(If a note regarding afuture traffic signal is appropriate, add #5 below to your motion.)
5. Future signal to be installed when warranted and funded by others. "
OR
"I move to CONTINUE Case No. WZ-04-06, a request for approval of a Final Development Plan for
properties located at 3270 Youngfield Service Road, 3291 Youngfield Service Road, 13001 W. 320d
Avenue and 13501 W 320d Avenue forthe following reasons:
1.
2."
OR
"I move to DENY Case No WZ-04-06, a request for approval of a Final Development Plan for properties -
8
located at 3270 Youngfield Service Road, 3291 Youngfield ServIce Road, 13001 W 320d Avenue and
13501 W. 320d Avenue for the following reasons.
1.
2."
Report Prepared by Meredith Reckert (303-235-2848)
Reviewed by: Alan White
Attachments.
1. Plannmg CommissIOn staff report (wIth exhibits)
2. Applicant's correspondence dated March 18,2005.
3. Council Bill No. 03-2005
-
9
ITEM NO. ~I
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE.
March 28, 2005
TITLE:
RESOLUTION 15-2005 - A RESOLUTION APPROVING A
CONTRACT WITH THE COLORADO DEPARTMENT OF
TRANSPORTATION, AND IN CONNECTION THEREWITH,
APPROVING THE EXPENDITURE OF FUNDS FOR PROJECT
NO. 0703-294, ALONG WITH AMENDING THE FISCAL YEAR
2005 CAPITAL INVESTMENT PROGRAM (CIP) BUDGET TO
REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIATION
D PUBLIC HEARlNG
D BIDS/MOTIONS
[:8J RESOLUTIONS
D ORDINANCES FOR 1 ST READING (Date _)
D ORDINANCES FOR 2ND READING
Quasi-Judicial. D [:8J
~-#jZ~O
Director of Public Works
CI~~~
-
EXECUTIVE SUMMARY:
The Colorado Department of Transportation (CDOT) requires that the City reimburse the Department
for staff costs and expenses incurred in review and oversight involved in a feasibility study for
proposed improvements to the I _70/32nd A venue/Y oungfield Interchange, associated WIth the Cabela's
project. The attached Contract provides for the reimbursement of CDOT costs, not-to-exceed
$120,000, for this study. This expense will be reimbursed to the City of Wheat Ridge from proceeds
of bonds issued by the Cabela's project Metropolitan Dlstnct, when aVailable. A supplemental budget
appropriation of$120,000 from the Capital Investment Program (CIP) Fund undeslgnated reserves to
the Public Improvement Projects, Development Related, CIP account # 30-303-800-851, is requested
to fund this study
COMMISSIONIBOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
The Traffic Impact Study submitted with the Outline Development Plan for the Cabela's Shopping
Center recommended Improvement of the 1-70/32nd A venue/Y oungfield Interchange. CDOT reqUIres
the Ctty to comply With CDOT Policy 1601 when requesting major improvements to interchanges.
CDOT further requires that the City reimburse the Department for staff costs and expenses incurred m
review and oversight involved in the feasibility study for the proposed improvements to the
interchange. The attached Contract provides for the reimbursement of CDOT costs, not-to-exceed
$120,000, associated with the 1601 process underway for the Cabela's project. This expense will be
reimbursed to the City of Wheat Ridge from proceeds of bonds issued by the Cabela's project
Metropolitan District, when available. A supplemental budget appropriation of $120,000 from the
Capital Investment Program (CIP) Fund undesignated reserves to the Public Improvement Projects,
Development Related, CIP account # 30-303-800-851, is requested to fund this study.
AL TERNA TIVES CONSIDERED:
Not authorize execution of the Contract with CDOT.
FINANCIAL IMPACT:
The proposed contract provides for reimbursement of costs incurred by CDOT to a maximum of
$120,000 Amending the 2005 Budget allows the transportation feasibility study to be funded in
antIcipatIOn of the formation of the Metropolitan Distnct and sale of bonds. The City of Wheat Ridge
will be reimbursed from the Metropolitan District.
RECOMMENDED MOTION:
"I move to approved Resolution 15-2005, a Resolution Approvmg a Contract with the Colorado
Department of Transportation, and in Connection Therewith, Approving the Expenditure of Funds for
Project No 0703-294, Along with Amendmg the Fiscal Year 2005 Capital Investment Program Budget to
Reflect the Approval of a Supplemental Budget Appropnation."
or,
"I move to table indefinitely Resolution 15-2005, a Resolution Approvmg a Contract with the Colorado
Department of Transportation, and in Connection Therewith, Approving the Expenditure of Funds for
Project No. 0703-294, Along with Amendmg the Fiscal Year 2005 Capital Investment Program Budget to
Reflect the Approval of a Supplemental Budget Appropriation for the following reason(s)
"
Report Prepared by'
ReViewed by:
Tim Paranto, Director of Public Works
Randy Young, City Manager
Patrick Goff, Deputy City Manager
Attachments:
1. CD aT Contract
2. Resolution 15-2005
~
(Local $CDOTWRK)
PROJECT 0703-294, (152]4)
REGION 6 (RP)
Rev 10103
05 HA6 00062
CMS ill 05-] 60
CONTRACT
THIS CONTRACT made this _ day of 20-, by and between the State of
Colorado for the use and benefit of the Colorado Department of Transportation hereinafter referred to
as the State and the CITY OF WHEAT RIDGE, 7500 West 29th Avenue, Wheat Ridge, Colorado,
80033, FEIN: 84-0595832, hereinafter referred to as the "Contractor" or the "Local Agency."
REelT ALS
1. Authority exists in the law and fimds have been budgeted, appropriated and otherwise made
available and a sufficient uncommitted balance thereof remains available for payment of project and
Local Agency costs in Fnnd Nwnber 400, Appropriation Code 0]0, Organization Nwnber 999],
Program 2000, Fnnction 3404, Object 2312 IN, Phase M. Reporting Category 6315, Contract
Encwnbrance Nwnber 15214, (Contract Encwnbrance Amount: $0.00).
2. Required approval, clearance and coordination have been accomplished from and with appropriate
agenCIes.
--
3. Purswmtw 43-2-104.5 c.R.S. as amended, the State may contract with Local Agencies to provide
maintenance and construction of highways that are part of the state (or local agency) highway
system.
4. Local Ageocy anticipates a project for a feasibility study for the possible interchange improvements
at the 1-70 at 32""1Y oungfield interchange, and by the date of execution of this contract, the Local
Ageocy and/or the State has completed and submitted a preliminary version of COOT form #463
describing the general nature of the Work. The Local Agency nnderstands that, before the Work
begins, form #463 may be revised as a result of design changes made by COOT, in coordination with
the Local Agency, in its internal review process. The Local Agency desires to perform the Work.
described in form #463, as it may be revised.
5. The Local Ageocy has made fimds available for project (15214), which shall consist of reimbursing
the State for oversight charges associated with the possible interchange improvements to the 1-70 at
32""1Y oungfield interchange, referred to as the "Project" or the "Work." Such Work will be performed
in Wheat Ridge, Colorado, specifically described in Exhibit A.
6. The Local Agency has fimds available and desires to provide 100% of the fimding for the work.
7. The Local Agency has estimated the total cost of the work and is prepared to provide the fimding
required for the work, as evidenced by an appropriate ordinance or resolution duly passed and
adopted by the authorized representatives of the Local Agency, which expressly authorizes the Local
ATTACHMENT 1
Agency to enter into this contract and to expend its funds for the work under the project. A copy of
this ordinance or resolution is attached hereto and incorporated herein as Exhibit B.
8. This contract IS executed under the authority of SS 29-1-203, 43-l-l1O; 43-1-116, 43-2-101(4Xc)
and 43-2-144, CRS. and Exhibit B.
9. The parties hereto desire to agree upon the division of responsibilities with regard to the project.
THE PARTIES NOW AGREE THAT:
Section 1. Scope of Work
The Project or the Work WIder this contract shall consist of reimbursing the State for oversight
charges associated with the possible interchange improvements to the 1-70 at 32odIYoungfield
interchange, in Wheat Ridge, Colorado, as more specifically described in Exhibit A.
Section 2. Order of Precedence
In the event of conflicts or inconsistencies between this contract and its exhibits, such conflicts
or inconsistencies shall be resolved by reference to the documents in the following order of priority:
I. This contract
2. Exhibit A (Scope of Work)
3. Exhibit C (Contract Modification Tools)
4. Other Exhibits in descending order of their attachment.
Section 3. Term
This contract shall be effective upon approval of the State Controller or designee, or on the
date made, whichever is later. The term of this contract shall continue through the completion and
final acceptance of the Project by the State, FHW A and the Local Agency.
Section 4. Project FUJlding Provisions
A. The Local Agency has estimated the total cost of the work and is prepared to provide the funding
for the work, as evidenced by an appropriate ordinance or resolution duly passed and adopted by the
authorized representatives of the Local Agency, which expressly authorizes the Local Agency to
enter into this contract and to expend its funds for the project. A copy of this ordinance or resolution
is attached hereto and incorporated herein as Exhibit B.
Page 2 of 11
B. The Local Agency has estimated the total cost the work to be $120,000.00 which is to be funded
as follows:
a.
Local Agency Funds
$120,000.00
Total Funds:
$120,000.00
c. The maximum amount payable by the Local Agency under this contract shall be $120,000.00,
unless such amount is increased by an appropriate written modification to this contract executed
before any increased cost is incurred. It is understood and agreed by the parties hereto that the total
cost of the work stated hereinbefore is the best estimate available, based on the design data as
approved at the time of execution of this contract, and that such cost is subject to revisions (in accord
with the procedure in the previous sentence) agreeable to the parties prior to bid and award.
D. The parties hereto agree that this contract is contingent upon all funds designated for the project
herein being made available from local sources, as applicable. Should these sources fail to provide
necessary funds as agreed upon herein, the contract may be tenninated by either party, provided that
any party terminating its interest and obligations herein shall not be relieved of any obligations which
existed prior to the effective date of such termination or which may occur as a result of such
termination.
Section 5. Project Payment ProvisioDs
-
A. The Local Agency will reimburse the State for incurred costs relative to the project following the
Local Agency's review and approval of such charges, subject to the terms and conditions of this
contract.
B. If the Local Agency is to be billed for COOT incurred costs, the billing procedure shall be as
follows:
I. Upon receipt of each bill from the State, the Local Agency will remit to the State the
amount billed no later than 60 days after receipt of each bill. Should the Local
Agency fail to pay moneys due the State within 60 days of demand or within such
other period as may be agreed between the parties hereto, the Local Agency agrees
that, at the request of the State, the State Treasurer may withhold an equal amount
from future apportionment due the Local Agency from the Highway Users Tax Fund
and to pay such funds directly to the State. Interim funds, until the State is
reimbursed, shall be payable from the State Highway Supplementary Fund (400).
2. If the Local Agency fails to make timely payment to the State as required by this
section (within 60 days after the date of each bill), the Local Agency shall pay
interest to the State at a rate of one percent per month on the amount of the payment
which was not made in a timely manner, until the billing is paid in full. The interest
shall accrue for the period from the required payment date to the date on which
payment is made.
Page 3 ofll
C. The State will prepare and submit to the Local Agency, no more than monthly, charges for costs
incurred relative to the project. The State's invoices shall include a description of the amounts of
services performed, the dates of performance and the amounts and description of reimbursable
expenses. The invoices will be prepared in accordance with the State's standard policies, procedures
and standardized billing format.
Section 6. State and Local Agency Commitments
The Local Agency Contract Administration Checklist in Exhibit D describes the Work to be
performed and assigns responsibility of that Work to either the Local Agency or the State. The
"Responsible Party" referred to in this contract means the Responsible Party as identified in the
Local Agency Contract Administration Checklist in Exhibit D.
A. Design [if applicable]
1. If the Work includes preliminary design or final design (the "Construction Plans"), or
design work sheets, or special provisions and estimates (collectively referred to as the "Plans"), the
responsible party shall comply with the following requirements, as applicable:
a. perform or provide the Plans, to the extent required by the nature of the
Work.
b. prepare final design (Construction Plans) in accord with the requirements of
the latest edition of the American Association of State Highway
Transportation Officials (AASHTO) manual or other standard, such as the
Uniform Building Code, as approved by COOT.
c. prepare special provisions and estimates in accord with the State's Roadway
and Bridge Design Manuals and Standard Specifications for Road and Bridge
Construction.
d. include details of any required detours in the Plans, in order to prevent any
interference of the construction work and to protect the traveling public.
e. stamp the Plans produced by a Colorado Registered Professional Engineer.
f. provide final assembly of Plans and contract documents.
g. be responsible for the Plans being accurate and complete.
h. make no further changes in the Plans following the award of the construction
contract except by agreement in writing between the parties. The Plans shall
be considered final when approved and accepted by the parties hereto, and
when final they shall be deemed incorporated herein.
B. Construction [if applicable]
1. If the Work includes construction, the responsible party shall perform the
construction in accordance with the approved design plans and/or administer the
construction all in accord with the Local Agency Contract Administration Checklist.
Such administration shall include project inspection and testing; approving sources of
materials; performing required plant and shop inspections; documentation of contract
Page 4 of 11
payments, testing and inspection activities; preparing and approving pay estimates;
preparing, approving and securing the fundmg for contract modification orders and
minor contract revisions; processing contractor claims; construction supervision; and
meeting the Quality Control requirements of the FHW AlCDOT Stewardship
Agreement, as described in the Local Agency Contract Administration Checklist.
2. If the State is the responsible party:
a it shall appoint a qualified professional engineer, licensed in the State of
Colorado, as the State Agency Project Engineer (SAPE), to perform that
administration. The SAPE shall administer the project in accordance with
this contract, the requirements of the construction contract and applicable
State procedures.
b. if bids are to be let for the construction of the project, the State shall, in
conjunction with the Local Agency, advertise the call for bids and upon
concurrence by the Local Agency will award the construction contract(s) to
the low responsive, responsible bidder(s).
(1)
-
(2)
(3)
in advertising and awarding the bid for the construction of a federal-
aid project, the State shall comply with applicable requirements of23
USC ~ 112 and 23 CFRParts 633 and 635 andCRS. ~ 24-92-101 et
seq. Those requirements include, without limitation, that the
State/contractor shall incorporate Form 1273 (Exhibit II) in its
entirety verbatim into any subcontract(s) for those services as tenus
and conditions therefore, as required by 23 CFR 633.l02(e).
the Local Agency has the option to concur or not concur in the
proposal of the apparent low bidder for work. on which competitive
bids have been received. The Local Agency must declare its
concurrence or non-concurrence within 3 working days after said bids
are publicly opened,
by indicating its concurrence in such award, the Local Agency, acting
by or through its duly authorized representatives, agrees to provide
additional funds, subject to their availability and appropriation for
that purpose, if required to complete the Work. under this project if no
additional federal-aid funds will be made available for the project.
c. If all or part of the construction work is to be accomplished by State
personnel (i.e. by force account), rather than by a competitive bidding
process, the State will ensure that all such force account work. is
accomplished in accordance with the pertinent State specifications and
requirements with 23 CFR 635, Subpart B, Force Account Construction.
Page 5 of 11
Section 7. ROW Acquisition and Relocation
Prior to thIs project being advertised for bids, the Responsible Party will certify in writing
that all right of way has been acquired in accordance with the applicable State and federal
regulations, or that no additional right of way is required.
Any acquisition/relocation activities must comply with all federal and state statutes,
regulations, COOT policies and procedures, 49 CFR Part 24, the government wide Uniform Act
regulation, the FHW A Project Development Guide and COOT's Right of Way Operations Manual.
Allocation of Responsibilities can be as follows:
. Federal participation in right of way acquisition (3111 charges), relocation (3109
charges) activities, if any, and right of way incidentals (expenses incidental to
acquisition/relocation of right of way - 3114 charges);
. Federal participation in right of way acquisition (3111 charges), relocation (3109
charges) but no participation in incidental expenses (3114 charges); or
. No federal participation in right of way acquisition (311 charges) and relocation
activities (3109 expenses).
Regardless of the option selected above, the State retains oversight responsibilities. The
Local Agency's and the State's responsibilities for each option is specifically set forth in CDOT's
Right of Way Operation Manual. The manual is located at
http://v.'WW.dot.state. co. us/DevelopProi ects/DesignSupport.
--
Section 8. Utilities
Ifnecessary, the Responsible Party will be responsible for obtaining the proper clearance or
approval from any utility company, which may become involved in this Project. Prior to this Project
being advertised for bids, the Responsible Party will certify in writing that all such clearances have
been obtained.
Section 9. Railroads
In the event the Project involves modification of a railroad company's facilities whereby the
Work is to be accomplished by railroad company forces, the Responsible Party shall make timely
application to the Public Utilities Commission requesting its order providing for the installation of
the proposed improvements and not proceed with that part of the Work. without compliance. The
Responsible Party shall also establish contact with the railroad company involved for the purpose of
complying with applicable provisions of 23 CFR 646, subpart B, concerning federal-aid projects
involving railroad facilities, including:
1. Executing an agreement setting out what work. is to be accomplished and the
location( s) thereof, and that the costs of the improvement shall be eligible for federal
participation.
Page 6 of 11
2. Obtaining the railroad's detailed estimate of the cost of the Work.
3. Establishing future maintenance responsibilities for the proposed installation.
4. Proscribing future use or dispositions of the proposed improvements in the event of
abandonment or elimination of a grade crossing.
5. Establishing future repair and/or replacement responsibilities in the event of
accidental destruction or damage to the installation.
Section 10. Environmental Obligations
The State shall perform all Work in accordance with the requirements of the current federal
and state environmental regulations including the National Environmental Policy Act of 1969
(NEPA) as applicable.
Section 11. Record Keeping
The State shall maintain a complete file of all records, docwnents, communications, and
other written materials, which pertain to the costs incurred under this contract. The State shall
maintain such records for a period of six (3) years after the date of termination of this contract or
final payment hereunder, whichever is later, or for such further period as may be necessary to resolve
any matters which may be pending. The State shall make such materials available for inspection at
all reasonable times and shall permit duly authorized agents and employees of the Local Agency and
FHW A to inspect the project and to inspect, review and audit the project records.
--
Section 12. Termination Provisions
This contract may be terminated as follows:
A. Termination for Convenience. The State may terminate this contract at any time the State
determines that the purposes of the distribution of moneys under the contract would no longer be
served by completion of the project. The State shall effect such termination by giving written notice
of termination to the Local Agency and specifYing the effective date thereof, at least twenty (20) days
before the effective date of such termination.
B. Termination for Cause. If, through any cause, the Local Agency shall fail to fulfill, in a timely
and proper manner, its obligations under this contract, or if the Local Agency shall violate any of the
covenants, agreements, or stipulations of this contract, the State shall thereupon have the right to
terminate this contract for cause by giving written notice to the Local Agency of its intent to
terminate and at least ten (l 0) days opportunity to cure the default or show cause why termination is
otherwise not appropriate. In the event of termination, all finished or unfinished docwnents, data,
studies, surveys, drawings, maps, models, photographs and reports or other material prepared by the
Local Agency under this contract shall, at the option of the State, become its property, and the Local
Agency shall be entitled to receive just and equitable compensation for any services and supplies
delivered and accepted. The Local Agency shall be obligated to return any payments advanced under
the provisions of this contract.
Page 7 of 11
Notwithstanding the above, the Local Agency shall not be relieved ofliability to the State for any
damages sustained by the State by virtue of any breach of the contract by the Local Agency, and the
State may withhold payment to the Local Agency for the purposes of mitigating its damages until
such time as the exact amount of damages due to the State from the Local Agency is determined.
If after such termination it is determined, for any reason, that the Local Agency was not in default
or that the Local Agency's action/inaction was excusable, such termination shall be treated as a
termination for convenience, and the rights and obligations of the parties shall be the same as if the
contract had been terminated for convenience, as described herein.
C. Termination Due to Loss of Funding.. The parties hereto expressly recognize that the Local
Agency is to be paid, reimbursed, or otherwise compensated with federal and/or State funds which
are available to the State for the pwposes of contracting for the Project provided for herein, and
therefore, the Local Agency expressly understands and agrees that all its rights, demands and claims
to compensation arising under this contract are contingent upon availability of such funds to the
State. In the event that such funds or any part thereof are not available to the State, the State may
immediately terminate or amend this contract.
Section 13. Legal Autbority
The Local Agency warrants that it possesses the legal authority to enter into this contract and that
it has taken all actions required by its procedures, by-laws, and/or applicable law to exercise that
authority, and to lawfully authorize its undersigned signatory to execute this contract and to bind the
Local Agency to its tenns. The person(s) executing this contract on behalf of the Local Agency
warrants that such person(s) has full authorization to execute this contract.
Section 14. Representatives and Notice
The State will provide liaison with the Local Agency through the State's Region Director, Region
6,2000 South Holly Street, Denver, Colorado 80222. Said Region Director will also be responsible
for coordinating the State's activities under this contract and will also issue a "Notice to Proceed" to
the Local Agency for commencement of the Work. All communications relating to the day-to-day
activities for the work shall be exchanged between representatives of the State's Transportation
Region 6 and the Local Agency. All communication, notices, and correspondence shall be addressed
to the individuals identified below. Either party may from time to time designate in writing new or
substitute representatives.
If to State:
Edward Martinez
COOT Region 6
Resident Engineer
2000 S. Holly Street
Denver, CO 80222
(303)757-9278
If to the Local Agency:
Tim Paranto
City of Wheat Ridge, CO.
Public Works Department
7500 West 29th Avenue
Wheat Ridge, Colorado 80033
(303)235-2860
Page 8 of 11
Section 15. Successors
Except as herein otherwise provIded, this contract shall inure to the benefit of and be binding
upon the parties hereto and their respective successors and asSIgnS.
Section 16. Third Party Beneficiaries
It is expressly understood and agreed that the enforcement of the terms and conditions of this
contract and all rights of action relating to such enforcement, shall be strictly reserved to the State
and the Local Agency. Nothing contained in this contract shall give or allow any claim or right of
action whatsoever by any other third person. It is the express intention of the State and the Local
Agency that any such person or entity, other than the State or the Local Agency receiving services or
benefits under this contract shall be deemed an incidental beneficiary only.
Section 17. Governmental Immunity
Notwithstanding any other provision of this contract to the contrary, no tenn or condition of
this contract shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protection, or other provisions of the Colorado Governmental Immunity
Act, ~ 24-10-101, et seq., C.RS., as now or hereafter amended. The parties understand and agree
that liability for claims for injuries to persons or property arising out of negligence of the State of
Colorado, its departments, institutions, agencies, boards, officials and employees is controlled and
limited by the provisions of S 24-10-101, et seq., C.RS., as now or hereafter amended and the risk
management statutes, SS 24-30-1501, et seq., C.RS., as now or hereafter amended.
--
Section 18. Severability
To the extent that this contract may be executed and performance of the obligations of the
parties may be accomplished within the intent of the contract., the terms of this contract are severable,
and should any term or provision hereof be declared invalid or become inoperative for any reason,
such invalidity or failure shall not affect the validity of any other tenn or provision hereof.
Section 19. Waiver
The waiver of any breach of a tenn, provision, or requirement of this contract shall not be
construed or deemed as a waiver of any subsequent breach of such term, provision, or requirement,
or of any other term, provision or requirement.
Section 20. Entire Understanding
This contract is intended as the complete integration of all understandings between the
parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any
force or effect whatsoever, unless embodied herein by writing. No subsequent novation, renewal,
addition, deletion, or other amendment hereto shall have any force or effect unless embodied in a
writing executed and approved pursuant to the State Fiscal Rules.
Page 9 ofll
Section 21. Survival of Contract Terms
Notwithstanding anything herein to the contrary, the parties understand and agree that all
terms and conditions of thIS contract and the exhibits and attachments hereto which may require
continued performance, compliance or effect beyond the termination date of the contract shall
survive such termination date and shall be enforceable by the State as provided herein in the event of
such failure to perform or comply by the Local Agency.
Section 22. Modification and Amendment
This contract is subject to such modifications as may be required by changes in federal or
State law, or their implementing regulations. Any such required modification shall automatically be
incorporated into and be part of this contract on the effective date of such change as if fully set forth
herein. Except as provided above, no modification of this contract shall be effective unless agreed to
in writing by both parties in an amendment to this contract that is properly executed and approved in
accordance with applicable law.
Section 23. Funding Letters
The State may allocate more or less funds available on this contract using a Funding Letter
substantially equivalent to Exhibit C and bearing the approval of the State Controller or his designee.
The funding letter shall not be deemed valid until it shall have been approved by the State Controller
or his designee.
-
Section 24. Disputes
Except as otherwise provided in this contract, any dispute concerning a question of fact
arising under this contract which is not disposed of by agreement will be decided by the Chief
Engineer of the Department of Transportation. The decision of the Chief Engineer will be final and
conclusive unless, within 30 calendar days after the date of receipt of a copy of such written decision,
the Local Agency mails or otherwise furnishes to the State a written appeal addressed to the
Executive Director of the Department of Transportation. In connection with any appeal proceeding
under this clause, the Local Agency shall be afforded an opportunity to be heard and to offer
evidence in support of its appeal. Pending fmal decision of a dispute hereunder, the Local Agency
shall proceed diligently with the performance of the contract in accordance with the CbiefEngineer's
decision. The decision of the Executive Director or bis duly authorized representative for the
determination of such appeals will be final and conclusive and serve as final agency action. This
dispute clause does not preclude consideration of questions of law in connection with decisions
provided for herein. Nothing in this contract, however, shall be construed as making final the
decision of any administrative official, representative, or board on a question of law
Page 10 of 11
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
CONTRACTOR:
ST ATE OF COLORADO'
BILL OWENS
GOVERNOR
CITY OF WHEAT RIDGE, COLORADO
Legal Name of Contracting Entity
By
For Executive Director
Department of Transportation
840595832
Social Security Nwnber or FEIN
Signature of Authorized Officer
Print Name & Title of Authorized Officer
CORPORATIONS:
(A corporate seal or attestation is required.)
--
Attest (Seal) By
(Corporate Secretary or Equivalent, or Town/City/County Clerk)
Effective: April 1,2004
Page 11 of! I
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
CONTRACTOR:
ST ATE OF COLORADO'
BILL OWENS
GOVERNOR
CITY OF WHEAT RIDGE, COLORADO
Legal Name of Contracting Entity
By
For Executive Director
Departmenl of Transportation
840595832
Social Security Number or FEIN
Signature of Authorized Officer
Print Name & Title of Authorized Officer
CORPORA nONS:
(A corporate seal or attestation is required.)
--
Attest (Seal) By
(Corporate Secretary or Equivalent, or Town/City/County Clerk)
Effective: April 1,2004
Page 11 of 11
~~;;~;;~fflM_
I ~c Metric ,~ English
Origin Date: 02/0212005
Project code: 15214
Project number' 0703-294
PE Proiect Code
STIP number'
Revise Date:
PE Project Number
Revision #.
3ge 1
Status: . preliminary , nnal
Prepared by' Revised by'
E. Martinez
Dale: 02/02/2005 Date:
Submitted by Proj.Mgr Approved by Preconstruction Engineer
Region: 06
revised
Dale:
Geographic location:
1-70 between SH 58 and south of32nd / Youngfie\d Interchange.
Project description: 1-70 @ 32ND AVENUE! YOUNGFIELD
County1 I County2: I County3
Municipality.
System code: Interstate
Oversight:
Planned length:
Terrain type: 'level ,Plains ' Rolling . Urban Mountainous
Description of proposed constructionlimprovement (attach map showing site location)
1601 Study by the Ci1y of Wheat fudge and their consultant FHU for improvements to the 1-70 at 32nd/Y oungfield Interchange, Y oungfield, 32nd and
the adjacent area to =modate traffic related to the Cabela's developmenL
Traffic (Note: use colurms A, S, andJor C to identify facility described below)
Current year Future year'
Facility
OHV % trucks
AOT
OHV
F acililv location
Industrial 1 commerciaif Residential T
e'\ 1 cJ T T
I : ~ 1 ~ T
I ~~ 1 u 1
Other
ADT
I DHV
I
I
I
~
Route
70
Refpt
Endrefpt
Functional classifICation
Facility type
Rural code
2.
3.
Design Standards (Identify substandard items with a checkmarl< in 1s1 column and clarify in remarl<s)
A= B= C=
Standard Existing Proposed Ultimale Slandard Existing Proposed Ultimate Standard Existing Proposed Ultimate
1 ~ ~ Surface type
LJ Typtcal section type
[-" # of travel lanes
[I Width of travel lanes
rj Shoulder wd. nlmedian
-
Shoulder wd rtJoutside
Side slope dist. ('zj
Median widfh
~ ' Posted speed
,- Design speed
'.
Max. superelevation
~ Min. radius
Min. horizontal ssd
['1 Min. vertlcal SSd
, Max. grade
, ~
Project under i - 1R , ,3R 4R ' Other:
criteria
Existing guardrail meets current standards:
Comments:
Yes
No
Variance in minimum design standards required Yes No
U Justification attached c:: Request to be submitted
- ! 1 Bridge (see ~em 4) r..-:-- See remarks
J_ ' Stage construction
Resurfacing projects
'; Recommendations conceming safety aspects attached
! Safety project
Not all standards
addressed
COOT Form #463
12/2003
Page 2 Project Code: ]5214 I Project Number' 0703.294 I Revise Date:
II Major Structures ~=lo ~~R~O-b..._~vea:F'-;j>ro~ iie..~cture~ _ '
Standard Structure Horizontal Vertical Year
:/0# 1 lennth Ref. Point Feature Intersecled 'Mdth Rdwy load Clearance Clearance Built
-
Proposed treatment of bridges to remain in place (address bridge rail. capacity, and al\owable surface thickness)
project Characteristics (proposed) Median type: ' - , depressed , , painted raised -
, -' ' none
[ 'Lighting I : Handicap ramps n Traffic control signals >i Striping
I Curb and gutler J CurtJ only , i left-turn slols ': continuous width -
'i Sidewalk width = I, Bikeway width - 1: Right-turn slots I lcontinuous width =
1 i Par1<ing lane width - Detours Signing: ! \ construction I: permanent
-Landscape requirements: (description) Other. (description)
II Right of Way Yes No Est. No. Utilities (list names of known utility companies)
-
ROWandlor penn. easement required: -
Relocation reqUired:
Temporary easement required: -
Changes in access: -
-
Changes to connecting roads:
II Railroad crossings # of crossings:
Agreements
Railroad Name required Present protection Condition of x'ings
1 J
2 -
'-J
3 U
4 f.J
Recommendations:
.Envlronmental
Type:
Comments:
WJ .COOrdlnation jlrrigatiOn ditch name:
I Wlhdrawn lands (power sites, reservoirs, etc.) cleared through BlM forest service office
~, New traffic ordinance required I' Modify sclledule 01 exiSting ordinance I Municipality Wheat Ridge
l -
Other
arconstructlon method noAdReason: ~, Design Local F/A
- - P.O. - , RRF/A Entity/Agency contact name: Tim Paramo
Advertised by' State -
. local Study , utility FIA Phone number: 303-235-2860
I ! None COOT F/A , I Miscellaneous
- -
IfIRemartts (Include additional pages if needed)
160 I Study for alternatives.
Origlnat to: Central files
Copies to: Region Files, Region Environmental Program Manager, Staff ROW. Staff Bridge or other when appropriate
-
Exhibit B
LOCAL AGENCY
ORDINANCE
or
RESOLUTION
-
"-
COLORADO DEPARTMENT OF TRANSPORTATION CONTRACT AUTHORITY
FUNDING INCREASE/DECREASE AND APPROVAllETIER Region State Controller Policy letter on June 1 2, 1 9, -
Complete section 1 and submit to CDOT Controller's office. CDOT Controller letter on May 23, 1996
(l)This form to be used for the following contracts/situations only (check the appropriate situation):
_indefinite quantity, order more/add more _utility /railroad, underestimated total cost
_CDOT construction, sum of CMO's _LA construction, underestimated cost
CDOT construction, underestimated total cost COOT consultant, underestimated cost
SECTION 1 (ReQion use)
Date. (2) Proiect code (3)
To. COOT Controller (FAX #(303) 757-9573 or e-mail CONTROLLER) Project # (4)
From Office. (5) Phone # (5) FAX # (5)
Region # (5)
COOT has executed a contract with. (6)
Address: (6)
FEIN # (6) Contract routing # (7) COFRS encumbrance # (indicate PO, SC or PC #)
(8)
Fund Orgn. Appro Prgrm. Fune. Object/5ub-obj N/P GBL Reporting Catg. Proj/Sub/Phase
(9) (9) (9) (9) (9) (9) (9) (9) (9)
.
Original contract amount Has a Budget Request been processed to cover the contract amount increase? -
S (10) _yes no (14)
Previous Funding Letter(s) total Preparer's name (15)
S (11)
(funding letter #J thru # ~ PHONE NO'
This Funding Letter total Contract Administrator's/Business Manager's Approval
S (12) (16)
(#~ PHONE NO'
Adjusted contract amount COOT Designee Approval
S (13) (17)
local Agency approval
(18)
SECTION 2 (Controller's Office use) (19)
Total allotment amount Commission budget
S (19) S (19)
If construction: CE charges Indirect chgs Adjusted contract amount plus total CE & indirect
_CE pool elig. (19) .$ (19) S (19) charges calculation S (l g)
I have reviewed the financial status of the project, organization, grant and have determined that sufficient funds are available-
to cover this increase, effective as of (19)
State Controller or Delegee Date
(20) (20)
Exhibit C
Exhibit C - Page 1 of 1
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 15
Series of 2005
TITLE:
A RESOLUTION APPROVING A CONTRACT WITH THE
COLORADO DEPARTMENT OF TRANSPORTATION, AND IN
CONNECTION THEREWITH, APPROVING THE EXPENDITURE
OF FUNDS FOR PROJECT NO. 0703-294, ALONG WITH
AMENDING THE FISCAL YEAR 2005 CAPITAL INVESTMENT
PROGRAM (CIP) BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION
WHEREAS, the City Council wishes to provide for the construction of certain
highway improvements at the 1-70 and 32nd/Youngfield interchange, and
WHEREAS, the City has negotiated a contract with the Colorado Department of
Transportation, for the purpose of obtaining state approval and oversight for the Project,
and,
WHEREAS, the cost of the Project is estimated not to exceed $120,000, which
funds are available for the Capital Investment Program (CIP) Fund undesignated
reserves, and
-
WHEREAS, the City Council has previously entered into an Annexation and
Development Agreement dated December 20, 2004, with Cabela's Retail, Inc and the
Coors Brewing Company, Section 7 of which provides for the costs of the Project to be
paid from the proceeds of bonds issued by the Metropolitan District to be formed
pursuant to that Agreement.
NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that:
Section 1. Contract Approved
The contract between the City and the Colorado Department of Transportation
for Project 0703-294 1-70 at 32nd and Youngfield Interchange Improvements is hereby
approved and the Mayor and City Clerk are authorized and directed to execute the
same
Section 2.Budqet Amended
The following amendments to the 2005 CIP Fund budget are hereby approved.
(a) A transfer from CIP undesignated reserves in the amount of $120,000
to account #30-303-800-851.
ATTACHMENT 2
Section 3. Expenditure Approved.
The expenditure of not to exceed $120,000 is hereby approved from CIP account
#30-303-800-851, for the purpose of Project 0709-294
Section 4.Effective Date
This Resolution shall be effective immediately upon adoption.
DONE AND RESOLVED this
day of
,2005.
Gretchen Cerveny, Mayor
ATTEST
-
Pamela Anderson, City Clerk
RESO 001
2
Exhibit D
LOCAL AGENCY
CONTRACT ADMINISTRATION
CHECKLIST
CDOT Form 1243
INTENTIONALL Y OMITTED
-
Exhibit D - Page 1 of 1
ITEM NO: '3
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE
November 22, 2004
TITLE:
COUNCIL BILL 25-2004 - AN ORDINANCE ESTABLISHING A
STORMW A TERMANAGEMENT UTILITY; SETTING SERVICE
CHARGES RELATED THERETO; AND PROVIDING FOR THE
MANAGEMENT THEREOF, INCLUDING USE OF REVENUES,
ADMINISTRA TION OF PROGRAMS, APPEALS, AND
ENFORCEMENT
I2::;J PUBLIC HEARING
D BIDSIMOTIONS
D RESOLUTIONS
D ORDINANCES FOR 1 ST READING (Date)
I2::;J ORDINANCES FOR 2ND READING
Quasi-Judicial. D I2::;J
~ L;;/~O
~ .
Director Public Works
Clt~~~
-
EXECUTIVE SUMMARY:
The Federal Clean Water Act requires that the City establish a stormwater management program as
defined by the City'S State of Colorado Stormwater Discharge Permit. A stormwater management
utility is recommended to provide the revenues to operate the required program. The fees established
will also fund maintenance and capital improvements of the storm drainage system. The stormwater
utility fee for residential property is recommended to be established as $84.00 per year, while owners
of non-residential properties will be charged $84.00 per year for each 3,400 square footage of
. .
ImpervIOUS area.
Council Bill 25-2004 was heard on first reading on November 22,2004 with the public hearing set for
Monday, March 28,2005 The public hearing was set for March 28, 2005 to allow communication
with the public The motion also directed staffto look at alternative funding sources from the capital
or general fund.
A Stormwater Open House for Wheat Ridge residents IS scheduled for Monday, April 4, 2005 from
3:00 to 7:00 p.m. Staff will meet with Ctty Council at a Study Session scheduled for Monday, May 2,
2005 to report on and discuss feedback from the Open House. It is proposed that the Public Heanng
for Council Bill 25-2004 be continued to Monday, June 13,2005
COMMISSION/BOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
The Federal government has imposed the new stonnwater management regulation without provisIOn
for funding the operation of the required program. Most cities and counties have established
stonnwater utilities to provide a fundmg source for the operation of the required stonnwater
management program. Many of the local governments are collecting stonnwater fees which allow
construction of improvements to their stonn drainage systems. The proposed ordinance establishing
the stonnwater utility is similar to ordmances in place in Arvada and Lakewood. The recommended
stonnwater fees will allow operation of the reqUIred Stonnwater Management Program, as well as
approxImately $1,200,000 in improvements to the City stonn drainage system each year. The
identified deficiencies within the Wheat Ridge drainage system exceed $19,000,000.
AL TERNA TIVES CONSIDERED:
Funding the Stonnwater Management Program from the General Fund was analyzed.
FINANCIAL IMP ACT:
The stonnwater utilIty will fund the required Stonnwater Management Program and allow
improvement of the stonn drainage system.
RECOMMENDED MOTION:
-
"I move to continue the public hearing for Council Bill 25-2004 an Ordinance Establishing a
Stonnwater Management Utility; Setting Service Charges Related Thereto, and Providing for the
Management Thereof, including use of Revenues, Administration of Programs, Appeals, and
Enforcement, to Monday, June 13,2005 at 7:00 p.m. in City Council Chambers, and that it take effect
15 days after final publIcation."
Or,
"I move to table indefinitely Council Bill 25-2004 for the following reason(s)'
"
Initiated by'
Report Prepared by'
Reviewed by'
Tim Paranto, Director of Public Works
Tim Paranto, Director of Public Works
Randy Young, City Manager
Attachments:
1 November 22, 2004 City Council Minutes (page 2)
2. CounCIl BIll 25-2004
CITY COUNCIL Iv11NUTES: November 22 2004
Page -2-
Metlon by Mrs. Adams to approve Council BiI! 2':'-2004 on first reading ordered
publ:shec public hearing set for Monday. December 13. 2004 at 7:00 p.m. in the City
Caunc!! Chambers and that it take effect Januar)' 1 2005 as permitted by Secticn e '11
ef the Charter
Mrs Adams further moved to amend Counei Bill 24-2004 Sec. 22-56 (a) 11 ) to read
"(i) On sales amounting to less than nineteen cents (SO.i9), no tax;"
seconded by Mrs Sang carried 7-0
Item 3
COUNCIL BILL 25-2004 -AN ORDINANCE ESTABLISHING A
STORMWATER t.AANAGEMENT UTILITY SETTING SERVICE
CHARGES RELATED THERETO .A.ND PROVIDING FOR THE
MANAGEMENT THEREOF INCLUDING USE OF REVENUES
ADMINISTRATION OF PROGRAtvlS. APPEALS, AND ENFORCEMENT
Council BliI 25-2004 was introduced on first reading by Mrs Sang
Motion ty Mrs Sang to approve Council Bd! 25-2004 on first reading. ordered
puollshed pUblic hearing set for Monday rv1arch 28. 2005 at 7 00 P m in the City
Coune'l Chambers and that it take effect 15 cays after final publication seconded by
1v1r DiTullie
-
i'Ars Sang's changing the public hearing date to be open and communtcative ','Iith ine
publiC She stated Itlat the June Town Meeting could be moved to the Maroh First
1,/lor:oay rneeting
MO:lon by Mrs Sang to arnend the ongina motion !o direct staff to look at alternative
funding s:Jurces from the capital or genera! fund seconded by !vir DiTullio earned 4-3
witn Ccunci!members Adams, Berry. and Rotala voting no
On9.nal ",otion as amended carried 4.3 wl'.n Counoilmembers Adams Berry and
Roto,a vCklg no
DECISIONS. RESOLUTIONS, AND MOTIONS
Item 4
RESOLUTION 29-2004 - AUTHORIZING JEFFERSON COUNTY OPEN
SPACE TO COMPLETE AN APPRAISAL. ENVIRONMENTAL
ASSESSMENT. SURVEY. ,A.ND NEGOTIATE THE FAIR MARKET
VALUE OF THE 6 64 ACRES OF PROPERTY LOCATED AT 4101
MILLER STREET (NORTHVIEST SANITATION OPERATION PLANT
ResQ,ut!on 29.2004 .vas introduced by Mrs. Adams
Motion 0,/ Mrs Adams to approve Reso!ution 29-2004. seconded by Mr Stites
carried ~-J
ATTACHMENT 1
CITY OF WHEAT RIDGE, COLORADO
INTRODUCED BY COUNCIL MEMBER SANG
Council Bill No 25
Ordinance No
Series of 2004
TITLE. AN ORDINANCE ESTABLISHING A STORMWATER
MANAGEMENT UTILITY, SETTING SERVICE CHARGES
RELATED THERETO; AND PROVIDING FOR THE
MANAGEMENT THEREOF, INCLUDING USE OF REVENUES,
ADMINISTRATION OF PROGRAMS, APPEALS, AND
ENFORCEMENT
WHEREAS, the City of Wheat Ridge (the "City") has identified an ongoing need
to fund water quality improvements in streams, creeks, and ditches within the City as
sell as the need to fund improvements for maintaining and improving water quality and
to mitigate and prevent flooding from stormwater runoff into City-owned storm sewers,
and
WHEREAS, current and pending Federal and State regulations require the City
to take additional affirmative steps in such areas as public education, public
improvements, detection of illicit discharge in storm water systems, construction of site
- runoff control, stormwater management, and pollution prevention programs to address
water quality issues and flood control, which additional activities will create additional
funding obligations for such mandated services; and
WHEREAS, the City has undertaken a comprehensive review by staff and
consultants of the need for management of and funding for a Stormwater Management
Utility
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WHEAT RIDGE, COLORADO'
Section 1. The Wheat Ridge Code of Laws is hereby amended by adding a new
Chapter 20 'Wheat Ridge Stormwater Management Utility," to read as follows.
Chapter 20 Wheat Ridge Stormwater Management Utility
Sec. 20-1. Short title This ordinance codified in this Chapter is known
and may be cited as the 'Wheat Ridge Stormwater Management Utility
Ordinance."
Sec. 20-2. Purpose.
(a) The City of Wheat Ridge hereby adopts this chapter to provide for and fund
the construction, operation, improvement and maintenance of stormwater facilities for its
GED\53027\488852.2
ATTACHMENT 2
own use and the use of the public within and without its boundaries, to provide for the
control and improvement of stormwater quality and to provide for the calculation of
rates, fees, or charges or any combination thereof, together with the collection thereof,
to be paid for the services furnished by, or as a result of usage of, City stormwater
facilities.
(b) This chapter is deemed necessary to promote the health, safety and welfare
of the general public by reducing or mitigating the property losses, general
inconvenience, and damage that occur or result from stormwater runoff, by improving
the quality of stormwater that enters stormwater facilities, and by reducing the incidents
of traffic delays caused by street flooding, including impedance of emergency vehicles,
in the City of Wheat Ridge
(c) This chapter shall not serve to create liability on the part of the City or any
officer or employee thereof for flood or stormwater damage, or to otherwise state or
imply that property subject to the terms, provisions, or charges hereof will be free from
stormwater flooding or flood damage.
Sec. 20.3. Definitions.
When not clearly otherwise indicated by the context, the following words and
phrases in this chapter shall have the following meanings:
"City" means the City of Wheat Ridge, Colorado.
-
"Code" means the Code of Laws of the City of Wheat Ridge, Colorado.
"Director" means the director of the public works department for the City of
Wheat Ridge, Colorado, or his or her designee
"Developmenf' means any manmade change to real property including, but not
limited to, buildings or other structures, streets, parking lots, mining, dredging, filling,
grading, paving, or excavating
"ERU' means Equivalent Residential Unit and is used to convert the impervious
area on non-residential property to a residential dwelling unit value The ERU was
calculated through a statistical analysis of the impervious areas for each property within
the City, and determining that the average (or mean) residential property in Wheat
Ridge contains 3,400 square feet of impervious area. This value of 3,400 square feet is
hereby adopted as the ERU for the purposes of this chapter. To apply the ERU, a non-
residential property's impervious area is measured and the total square footage is
divided by the ERU to determine how many units will be charged As an example,
nonresidential property containing 8,500 square feet of impervious area. 8500 divided
by 3400 results in 2.5 ERU
"Impervious surface" means surfaces or covers on or in real property where the
rate of infiltration of stormwater into the earth has been reduced by the works of man.
GED\53027\488852.2
-2-
For purposes of this chapter, buildings, manmade structures, driveways, patio areas,
roofs, concrete or asphalt sidewalks, parking lots or storage areas, and other bricked,
oiled, macadam or hard-surfaced areas which impede passage of storm waters into the
earth's surface are deemed to be impervious
"Owner' means the fee owner of real property within the boundaries of the City of
Wheat Ridge as disclosed in the City's official records
"Person" means a natural person, corporation, partnership, association or other
entity.
"Project costs" means those costs of administration, management, planning,
engineering, construction, reconstruction, repair, right-of-way acquisition, replacement,
contingencies, fiscal, legal, and all operation and maintenance costs of stormwater
facilities and stormwater quality programs including those costs required to comply with
federal, state, or City laws regulating stormwater facilities or runoff
"Runoff" means that part of snowfall, rainfall or other stormwater which is not
absorbed, transpired, evaporated, or left in surface depressions, and which then flows
controlled or uncontrolled into a watercourse or body of water.
"Service charge" means the stormwater management utility service charge as
created by this ordinance.
-
"Stormwater facilities" means anyone or more of the various devices used in the
collection, treatment, or disposition of storm, flood or surface drainage waters, including
all man made structures or natural watercourses for the conveyance or transportation of
runoff, such as. detention areas, berms, swales, improved watercourses, channels,
bridges, gulches, streams, gullies, flumes, culverts, gutters, pumping stations, pipes,
ditches, siphons, catch basins and street facilities, all inlets; collection, drainage or
disposal lines; intercepting sewers, disposal plants, outfall sewers; all pumping, power,
and other equipment and appurtenances, all extension, improvements, remodeling,
additions, and alterations thereof; and any and all rights or interests in such stormwater
facilities. Stormwater facilities expressly excludes any of the foregoing which exist for, or
are used exclusively for the purpose of collecting, treating, measuring, supplying, or
distributing potable water within or as part of the City water supply and treatment
system, or any of the foregoing which exist for or are used exclusively for the purpose of
collecting, treating, or measuring effluent within or as part of the City sanitary sewer
system (Both of which are operated by independent agencies)
Sec. 20-4. Stormwater management utility established.
There is hereby established a stormwater management utility. The stormwater
management utility shall be created as, and deemed to be an enterprise as provided in
337-451-101, C.R.S , et. seq , as such may from time to time be amended, and shall
operate and be managed in accordance therewith Through said utility the City shall be
entitled to construct, operate and maintain stormwater facilities and pay other project
GED\53027\488852.2
-3-
costs with the service charge and other funds available in the stormwater management
utility fund, provided the stormwater management utility fund will not have as its purpose
the payment of costs not directly associated with water quality project costs or the
construction, operation, or maintenance of stormwater facilities.
Sec. 20-5. Stormwater management utility service charge established.
(a) There is hereby imposed on the owner of each and every lot or parcel of land
within the City containing an impervious surface, except as specifically provided in
subsection (b) of this section, a stormwater management utility service charge. This
service charge is deemed reasonable and necessary to pay for' (1) the project costs of
the existing City stormwater facilities and stormwater quality programs; and (2) project
costs of future City stormwater facilities and stormwater quality programs The proceeds
of said charge, upon collection, are made as payment for the use of the City's
stormwater facilities by owners of real property upon which the service charge is
imposed.
(b) All public and private highways, roadways, streets and alleys and associated
sidewalks and bike paths shall be part of the stormwater facilities and, therefore, shall
be exempt from all charges imposed by this section. The exemption provided herein
shall not apply to public or private parking lots, driveways, service drives, drive aisles or
internal site roadways, beltways, access drives or lanes, and sidewalks.
(c) The charge provided herein shall be based upon the extent to which the City's
stormwater facilities are used by persons within the City Use of stormwater facilities
shall be based upon a calculation of runoff from the impervious surfaces of parcels of
land located within the City
(d) The City shall bill for the service charge provided in this chapter. The bill shall
be made to the owner of record of the property as set forth in the records of the City, or
to such other person as the owner may designate in writing to accept the bill and the
recipient of the bill shall pay the bill upon receipt thereof Nothing in this subsection shall
serve to relieve the owner of responsibility for ensuring that payment of the service
charge is made if the bill is sent to some other person designated by the owner as
recipient.
(e) The service charge shall be $84 00 per ERU, per year The service charge
described in this subsection is imposed on each and every improved lot and parcel of
land within the City upon which an impervious surface exists The amount of the
service charge shall be in accordance with the schedule established by City Council
Resolution The service charge shall be billed by the City and shall be paid upon
receipt thereof
(f) The director shall determine or cause the determination to be made, of the
estimated number of square feet of impervious surface in or on the real property of each
owner within the City, using the definition of impervious surface set forth in this chapter
The director may make such measurement based upon any reasonable means,
G E 0\53027\488852.2
-4-
including, but not by way of limitation, aerial survey and statistical analysis of real
property and impervious surfaces located thereon The impervious area for each single
family detached property and for each duplex property or town home shall be 3,400
square fee unless modified by the director pursuant to section 207 This square foot
value shall be referred to as an Equivalent Residential Unit (ERU). Every residential,
condominium and town home property is equal to one ERU and shall be assessed a
service charge accordingly. Commercial, multi-family, or other non-residential properties
shall be assessed a service charge based on the square-foot size of their respective
impervious area divided by the ERU square footage of 3,400 square feet. The director
may update the city-wide measurement of impervious surface area at such times as he
or she deems reasonable and necessary to do so, but in any event, not less than once
each ten years, with any change to be effective in the next calendar year. If, for any
reason, a recalculation of the service charge does not occur, then the most recent rate
charged shall continue until the recalculation is made No failure to make a recalculation
of the service charge shall repeal, amend, or suspend operation of this chapter
(g) Each development occurring within the City after adoption of this chapter that
results in an increase or decrease in impervious surface area shall be subject to the
provisions of this chapter The director shall be entitled to measure an increase or
decrease to any impervious surface area resulting from a development, and add the
resulting increase to or deduct the resulting decrease from, the service charge to the
City utility bill for the property wherein the development occurred The director shall
establish such administrative rules in accordance with section 20-9 of this chapter for
- determining when an increase or decrease to impervious surface areas has occurred as
may be reasonable and necessary to give effect to this subsection
(h) The service charge provided in this article shall be subject to additional fees
for delinquent payment, uncollectable checks, liens and any other penalties which are
the same as those imposed with City water or sewer utility charges as provided in this
chapter
Sec. 20-6. Use of service charge.
(a) All fees and charges paid and collected pursuant to this chapter shall be
credited and deposited into a special enterprise fund, designated as the "Stormwater
Management Utility Fund", and shall not be transferred to any other account of the City,
except to pay for project costs, including payments for obligation permitted under this
section
(b) The City may pledge all or any portion of the service charge, or any other fees
and charges collected pursuant to this chapter, including those anticipated to be
collected, to the payment of principal, interest, premium, if any, and reserves for general
obligation bonds, revenue bonds or any other obligation lawfully issued or otherwise
contracted for by the City for the payment or other financing of project costs, or for the
purpose of refunding any obligations issued or otherwise contracted for such purpose
GED\53027\488852.2
-5-
(c) Budgeting and accounting for the stormwater management utility fund shall
conform with requirements and practices of the City with respect to such matters as
may be applicable under this Code, or the laws of the State of Colorado.
(d) Any obligations issued or contracted for by the City pursuant to this chapter,
or any other applicable provision of law, may be issued without the necessity of an
election, unless such obligation shall be a general obligation of the City; in which event
such obligation shall be issued only upon compliance with the terms and provisions of
the Code of Laws, as may be applicable All obligations shall be issuable in such form,
shall mature at such time or times and in such amounts, shall be payable at such place,
either within or without the State of Colorado, shall be subject to such terms of
redemption and shall be secured in such manner as the City Council shall determine
Such obligations may be sold at public or private sale under such terms and conditions
as the City council of the City shall determine. All other terms, provisions and other
matters relating to such obligations shall be such as are approved by the City Council.
Sec. 20-7. Administrative and judicial review.
(a) Any owner who disputes the amount of the service charge, or who disputes
ownership of the subject property may petition the director for an administrative hearing
on a revision, adjustment or modification of such charge or determination of ownership
no later than thirty (30) days after having been first billed for such charge The director
may hold such hearing him or herself, or designate another as a hearing officer with
authority to hold such hearing or hearings. The filing of a petition shall not stay any
owner's obligation to make payment of the charge during pendency of the hearing
--
(b) Any petition filed pursuant to this chapter shall be in writing, and the facts and
figures submitted shall be likewise submitted in writing as sworn statements, in form
generally acceptable in similar proceedings. Any hearing shall take place within the City
of Wheat Ridge at a date and time set by the director, but not earlier than fourteen (14)
days nor later than sixty (60) days from the date of receipt of the petition by the director,
unless a different time and date is agreed to by the petitioner and the director.
(c) The director shall make a final determination and may confirm or modify the
charge, or make a finding with respect to ownership of the subject property in
accordance with facts submitted The director's decision shall be in writing and shall be
mailed to or served upon petitioner within ten (10) business days of the conclusion of
the hearing The director may issue an order providing for refund of any portion of the
service charge previously paid by an owner which charge is subsequently found to be in
excess of any modified charge following conclusion of an owner's appeal Service by
certified mail, return receipt requested, shall be conclusive evidence of notice for the
purpose of this chapter Such action shall be considered a final order of the director,
and any review thereof shall be by the district court pursuant to rule 106(a)(4) of the
Colorado Rules of Civil Procedure
Sec. 20-8. Violation and Penalties
GED\53027\488852.2
-6-
(a) In the event any owner or owners of any lot, parcel of land, or any real
property within the legal boundaries of the City shall neglect, fail, or refuse to pay the
charges or fees fixed by this chapter, the City may pursue any remedy available at law
or equity to enforce and collect the service charge The City may also recover, in
addition to service charges due, all court costs, attorneys' fees and interest on the
amount owing
(b) In addition to other civil collection procedures, all fees and charges, together
with all interest and penalties for default in payment, and all costs in collecting the
same, until paid, shall constitute a perpetual lien on the property, on a parity with the tax
lien of general, state, county, City, town or school taxes, and no sale of such property to
enforce any general, state, county, City, town or school tax or other liens shall
extinguish the perpetual lien for such fees, charges, interest, penalties and costs. The
City may certify such unpaid fees, charges, interest, penalties and costs to the county
treasurer for collection in the same manner as taxes.
c) Delinquent charges and fees may be collected as any other debt owed to the
City at the option of the City.
(d) Enforcement of this section shall be in a court of competent jurisdiction in the
District Courts of Jefferson County No remedy provided herein shall be exclusive, but
the same shall be cumulative
-
Sec. 20-9. Rule making.
The director shall be authorized to evaluate and analyze those situations, facts or
circumstance which occur with respect to application of this chapter to individual owners
or property that are unusual or not addressed by the procedures and criteria of this
ordinance Decisions and determinations with respect to procedures necessary to give
effect to this ordinance that are of general applicability to the public, and not otherwise
addressed under this ordinance, shall be subject to administrative rules promulgated by
the director.
Sec. 20~10. Severability.
In the event that any section, subsection subdivision, paragraph, sentence,
clause, or phrase of this chapter, or the application thereof, if for any reason is held or
decided to be unconstitutional or unlawful, such decision shall not affect the validity of
the remaining portions or application of this chapter or Code
Section 2. Safety Clause The City Council hereby finds, determines, and
declares that this Ordinance is promulgated under the general police power of the City
of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public
and that this Ordinance is necessary for the preservation of health and safety and for
the protection of public convenience and welfare. The City Council further determines
that the Ordinance bears a rational relation to the proper legislative object sought to be
attained
GED\53027\488852.2
-7-
Section 3. Severability: Conflicting Ordinances Repealed. If any section,
subsection or clause of this ordinance shall be deemed to be unconstitutional or
otherwise invalid, the validity of the remaining sections, subsections and clauses shall
not be affected thereby All other ordinances or parts of ordinances in conflict with the
provisions of this ordinance are hereby repealed.
Section 4. Effective Date This Ordinance shall take effect fifteen days after
final publication, as provided by Section 5 11 of the Charter. Notwithstanding the
effective date of this ordinance, the charges and fees provided for herein shall be due
and collectable from and after the first day of January, 2005
INTRODUCED, READ, AND ADOPTED on first reading by a vote of 4 to
3 on this 22nd day of November , 2004, ordered published in
full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing
and consideration on final passage set for Karch 28. 2005 , 2004, at 7.00
o'clock pm, in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge,
Colorado
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by
a vote of to , this day of , 2004
~
SIGNED by the Mayor on this
day of
,2004
Gretchen Cerveny, Mayor
ATTEST
Pamela Anderson, City Clerk
Approved As To Form
Gerald E. Dahl, City Attorney
First Publication. November 25. 2004
Second Publication.
Wheat Ridge Transcript
Effective Date.
GED\53027\488852.2 -8-
INTRODUCED BY COUNCIL MEMBER STITES
Council Bill No. 03-2005
Ordinance No.
Series of 2005
TITLE:
AN ORDINANCE PROVIDING FOR THE APPROVAL OF AN
AMENDED OUTLINE DEVELOPMENT PLAN FOR PROPERTY
ZONED PLANNED COMMERCIAL DEVELOPMENT LOCATED AT
3230 YOUNGFIELD SERVICE ROAD, 3270 YOUNG FIELD SERVICE
ROAD, 3291 YOUNGFIELD SERVICE ROAD, 3300 YOUNGFIELD
SERVICE ROAD, 13001 W. 32nd AVENUE AND 13501 W. 32nd AVENUE,
CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF
COLORADO
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT
RIDGE, COLORADO THAT
Section 1. Upon apphcation by 70 WBC, LLC, approval of an amended Outline
Development Plan for property zoned Planned Commercial Development located at 3230
Youngfield Service Road, 3270 Youngfield SerVice Road, 3291 Youngfield Service Road, 3300
Youngfield Service Road, 13001 W 32nd Avenue and 13501 W 32nd Avenue and based on a
recommendation of approval from the Wheat Ridge Planmng CommiSSIOn and pursuant to the
findmgs made based on testimony and evidence presented at a public hearing before the Wheat
_ Ridge City Council, an amended Outline Development is approved for the followmg described
land.
AREA C
LOT 2, BLOCK 2, 70 WEST BUSINESS CENTER SUBDIVISION FILING NO 3
A parcel of land located ill the NW one-quarter of Section 29, Township 3 South, Range
69 West of the 6th Principal Meridian m the City of Wheat Ridge, Jefferson County,
Colorado, more particularly described as follows
Commencing at the SW corner of said NW one-quarter;
Thence N89029'16"E along the south line ofsmd NW one-quarter, 559 67 feet;
Thence No030' 44"W, 40 00 feet to the Pomt of Beginnmg in the north nght-of-way Ime
of32nd Avenue,
Thence Nl 001 '26"W, 12392 feet;
Thence N88058'34"E, 50 11 feet to a non-tangent, 190 OO-foot radius curve ill the east
right-of-way lme of Y oungfield Service Road,
Thence along said east hne through the followmg three courses.
1) Southerly along said 190.00-foot radius curve (from which the center bears
S65028'34"W) through a central angle of23030'00", a distance of77 93 feet;
2) S 1 00 1 '26"E, 27 08 feet;
3) S46051' 15"W, 31 99 feet to satd north line,
Thence S89029' l6"W along said north line, 42.14 feet to the Pomt of Beglnnmg.
ATTACHMENT 3
1
Containing 7,534 square feet, more or less.
AREA D
Lots 1, 2, and 3, Block I, 70 West Business Center Subdivision Filmg No.3 as platted m
the records of Jefferson County, Colorado Said parcel of land is located m the NW one-
quarter of Section 29, Township 3 South, Range 69 West of the 6th Pnncipal Meridian 111
the City of Wheat Ridge, Jefferson County, Colorado, more particularly described as
follows.
Commencmg at the SW comer of said NW one-quarter;
Thence N89029'16"E along the south line of said NW one-quarter, 632.77 feet;
Thence No030'44"W, 248.33 feet to the Point of Beginmng at the SW comer of said Lot
3,
Thence along the east line of Y oungfield Service Road through the following three
courses
I) NI 001 '26"W, 271.39 feet to a tangent, 85 OO-foot radIUS curve;
2) Northeasterly along said 85 OO-foot radius curve concave southeasterly through a
central angle of 90026' 12", a distance of 134 17 feet;
3) N89024'46"E, 270 84 feet;
Thence No035'14"W, 25.50 feet;
Thence N89024' 46"E, 25 00 feet to the west line of Interstate 70,
Thence S6016' 46"E along said west line, 385 74 feet to the south line of said Lot 2,
Thence S89029'16"W along the south Imes of said Lots 2 and 3, a distance of332.65 feet
to the Point of Beginning.
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Contaming 126,039 square feet, or 2.89 acres, more or less.
AREA E
A portion of Lot I, Block 2,70 West Business Center SubdivisIOn Fihng No 3 as platted
in the records of Jefferson County, Colorado. Said parcel ofland IS located m the NW
one-quarter of Section 29, Township 3 South, Range 69 West ofthe 6th Principal
Meridian in the City of Wheat Ridge, Jefferson County, Colorado, more particularly
described as follows'
Commencmg at the SW corner of Said NW one-quarter;
Thence N89029' 16"E along the south Ime of said NW one-quarter, 58499 feet;
Thence N I 001 '26"W, 526.37 feet to the Point of Beginnmg at the SE comer of said Lot;
Thence contmuing NI 00 I '26"W, 266.10 feet;
Thence S89025' 46"W, 327 88 feet to the west Ime of said Lot;
Thence No024' 14"W along said west line, 204.60 feet to the north hne of said Lot;
Thence N89024'46"E along said north line, 390.89 feet to the east hne of said Lot;
Thence along the east line of said Lot through the following two courses.
1) S0044' 14"E, 293.51 feet to a non-tangent, 175 OO-foot radIUS curve;
2) Southeasterly along Said 175 OO-foot radius curve (from which the center bears
N54005'09"E), concave northeasterly through a central angle of25024'36", a distance of
2
77 61 feet to a non-tangent, 125.00-foot radius curve in the west nght-of-way lIne of
Y oungfield Service Road.
Thence southwesterly along said 125 OO-foot radius curve (from which the center bears
S3030'24"E), concave southeasterly through a central angle of 8r03 '32", a distance of
189.93 feet to the Point of Beginning.
Contaimng 93,844 square feet, or 2.15 acres, more or less.
Section 2. Vested Property Rights. Approval of this outlIne development plan does
not create a vested property right. Vested property rights may only anse and accrue pursuant to
the provisIOns of Section 26-121 of the Code of Laws of the City of Wheat Ridge.
Section 3. Safety Clause. The City of Wheat Ridge hereby finds, deterrmnes, and
declares that this ordinance IS promulgated under the general police power of the City of Wheat
Ridge, that It IS promulgated for the health, safety, and welfare of the public and that this
ordInance is necessary for the preservation of health and safety and for the protection of public
convenience and welfare. The City Council further determines that the ordinance bears a
rational relation to the proper legislative object sought to be attained.
Section 4. SeverabilIty. If any clause, sentence, paragraph, or part ofthis Zoning Code
or the application thereof to any person or circumstances shall for any reason be adjusted by a
court of competent junsdiction invalid, such Judgment shall not affect application to other
persons or circumstances.
_ Section 5. SupersesslOn Clause. If any provIsion, requirements or standard
established by thiS Ordinance IS found to conflict With simtlar provislOns, requirements or
standards found elsewhere in the Code of Laws of the City of Wheat Ridge, which are in
eXistence as of the date of adoption of this Ordinance, the provIsions, reqUirements and standards
here shall supersede and prevail.
Section 6 .
This Ordinance shall take effect 15 days after final publication.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of 8 to
o on this 28th day of February, 2005, ordered pubhshed m full In a newspaper of general
circulation m the City of Wheat Ridge and Pubhc Heanng and conslderatlOn on final passage set
for March 28, 2005, at 7 00 o'clock p.m., In the Council Chambers, 7500 West 29th Avenue,
Wheat Ridge, Colorado
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a
vote of to , this day of , 2005
SIGNED by the Mayor on this
day of
,2005
GRETCHEN CERVENY, MAYOR
3
ATTEST.
Pamela Y Anderson, City Clerk
APPROVED AS TO FORM BY CITY ATTORNEY
GERAL DAHL, CITY ATTORNEY
I sl publtcation: March 3> 2005
2nd publication:
Wheat Ridge Transcript
Effective Date
-
4
City of Wheat Ridge
City Manager's Office
Memorandum
&i
~
TO'
FROM:
Mayor and City Council
.~~
Randy Y oung, ~ 1v1hnager
DATE
March 25, 2005
SUBJECT:
Supplement to City Council Packet, Item #2
I have attached a memorandum dated March 24, 2005 from Meredith Reckert regarding a Supplement to
the City Council Packet for the March 28, 2005 meeting referencmg Item #2 "CouncIl Bill No. 03-2005,
An Ordinance Provldmg for the Approval of an Amended Outline Development Plan and Final
Development Plan for Property Zoned Planned Commercial Development Located at 3230 Y oungfield
Service Road, 3270 Youngfield Service Road, 3291 Youngfield Service Road, 3300 Youngfield Service
Road, 13001 W 32nd Avenue and 13501 W 32nd Avenue (Case No. WZ-04-06/70 WBC, LLC) "
Attached to the memorandum IS a letter and supplemental information submitted by William Srnltham
that was received by the Community Development Department on Thursday afternoon.
-
Please contact me if you have any questions or need additional mformation.
City of Wheat Ridge
Community Development Department
Memorandum
TO:
FROM:
SUBJECT:
DATE:
Randy Young
\~eredith Reckert, Senior Planner
Supplement to packet for Case No. WZ-04-06
March 24, 2005
This afternoon I received the attached packet from Bill Smitham, 3248 Zinnia Court, who IS an
adjacent property owner/resident to the development under consideration for Case No WZ-04-06.
Mr. Smltham is unable to attend the public hearing scheduled for March 28, 2005 and asked that the
attached packets be dispersed to the Mayor and City Council for the hearing.
Mr. Smitham's letter specifies four areas of concern with the proposed development.
Concern #1: Mr. Smltham has asked that a fence which was removed by Mr Richter in 1999 be
replaced. This IS the 10' high fence shown on the northern boundary of the duplex lot (Lot 3, Block
2) Planmng Commission placed a condition on the FDP approval that the fence be replaced within
two months of final action by the City. This condition has been included In City Council's
recommended motion for approval of the Final Development Plan.
- Concern #2: Mr. Smitham has requested that the fence extensIOn of the north-south sight and sound
barrier remain in place. This is a small piece of short fence that extends south from the brick wall
towards W 32nd Avenue on the entrance lot (Lot 2, Block 2) Mr Smitham has included a picture of
it on page four of his packet. This small piece of fencing IS not shown on the proposed FDP so it is
staff's belief that the property owner intends on removing It. The keeping of this fence has not been
Included as a condition of approval of the Final Development Plan.
Concern #3: Mr Smttham has requested that no temporary businesses be permitted In the
development. Planning Commission specified as a conditIOn of approval on the Outline
Development Plan that "temporary uses such as produce and bedding plant sales" be eliminated from
the ODP document. This condition has been included in City Council's recommended motion for
approval of the Outline Development Plan.
Concern #4: Mr. Smitham has requested that all commercial slgnage be restricted to locatIOns on
the east side of Y oungfield Service Road. The proposed development includes the relocation of the
center identificatIOn sign from the Conoco lot to the entrance lot (Lot 2, Block 2) This sign
measures 13.5' X 12' (162 square feet) and is lighted. A detail of the sign is shown on page 4 of the
Final Development Plan plan set. Both the Outline Development Plan and Final Development Plan
amendments facilitate relocatIOn of the sign to the west side of Y oungfield Service Road onto the
entrance lot. There are no conditions relating to the sign relocation in either of the rnotions for
Outline Development Plan and Final Development Plan approval.
Bill Smitham
3248 Zinnia Court
GOlden, CO 80401
~~~(\~~
j-z-l-C> U
March 23, 2005
Mayor Gretchen Cerveny and
Wheat Ridge City Council
7500 W 29th Avenue
Wheat Ridge, CO 80215
Dear Mayor and City Council Members:
I am unable to attend the city council meeting..scheduled for March 28, 2005 and a request for
approval of Case #W2-04-06 is listed as an agenda item for that meeting. In my absence I am
sending a letter to express my concerns regarding this case. I appreciate your time and ask that
you address these issues with the same consideration you would give any individual or group in
attendance.
On July 1, 2004, Jefferson County Mediation held a meeting to discuss a proposal for a 24-hour
car wash. In attendance were the developer, Wheat Ridge city officials and adjacent property
owners. Enclosed is a copy of the results of that meeting. See highlighted areas.
-
On February 3, 2004, the City of Wheat Ridge held a planning commission meeting to discuss
the proposal. They approved the proposal and agreed to send it to city council with certain
conditions. Enclosed is a copy of the mmutes from that meeting.
My concerns are as follows:
That the east-west sight and sound barrier, which was removed in error, be reconstructed.
(See August 10,2000 highlighted enclosure.)
2. That the extension on the north-south sight and sound barrier remain. This extension was
a condition and stipulation for approval ofthe Conoco Break Place passed by Wheat
Ridge City County on January 12, 1998
3 That no temporary busmesses be permitted. This was a condition approved by Wheat
RJdge Planning Commission at their meeting on February 3,2005. It was also discussed
at the Jeffco Mediation meeting on July 1,2004.
4. That all signage be restricted to the commercial side of the development which is east of
the service road. The developer is proposing moving the directory sign to the southwest
comer which, I believe, is currently dedicated open space.
I feel these are reasonable requests considering the intensity of commercial development and its
close proximity to the adjacent property owners.
Sincerely,
, /'
;!5 [(/ .4./ P-J'7zdti<<--r.~
William A. Smitharn
J
~C~;t~~-=-F1~CHTERPROJEC-T FA~ILITATIO-N doc
Page
RICHTER PROJECT FACILITATION
,/lJL Y, 1,2004
MAPLE GROVE GRANGE
Mr Richter proposes to constmct a 6-bay. 24-hour car wash on a vacant plot of land in a
commercially LOned area at the northwest corner of the 1-70 off ramp and West 32"'1 Ave.
The current commercial zoning docs not include a car wash. Mr Richter is seeking re-
zoning to allow for the inclusion of this land use.
Neighboring residents expressed the following concerns:
. Noise
. Increase of traffic on West 32"'1 Avenue
· Potential street widening that would place traffic closer to homes (this would be on
the opposite side of a IO feet privacy and noise wall)
· Signage and sign placement
· Building setback from the street
· Landscaping and maintenance of same
. Lighting
. ('onstruction (or reconstruction) of an east-west fence along the south side of the
properly
· Alterna!e nses for this n;lITP.1 of l:ind if a car wash is no! hlIilt
-
Items on which parties arrived at consensus.
· Neighbors agreed to a 24-hour car wash under the follOWing conditions.
I there be no trucks.
2. the lighting will be downcast.
3 landscaping would be installed and maintallled,
4 a building setback of 53 feet, or no less than 15 feet be established
.') a berm and fence along E- W be replaced
6 open space on the southwest corner be maintained or nothing more than a single
fami Iy residents be constructcd
7 height of sign must be limited to height of the building
8 sign will have a stone base to match the building
9 to the extent possible signage should be kept to the commercial side of the street
· Mr Richter agreed to:
Not include auto service. repair and maintenance or related activity within Area-D
2. Not include an auction house within Area-I)
3 Be restrictive regarding temporary Christmas tree. produce and bedding plant
sales uses
4 Not include a liquor store
.') Repair and replace fencing and berms as required
h Install and maintain appropriate landscaping
7-
The City of
-'500 WEST 29TH AVENUE
WHEAT RIDGE, COLORADO 80215
CWheat
'Ridge
.-",..""----
~'"~~)
i'vlr D\\alllt: RIchter
()C)30 W Utrard #206
Denver. Colorado 80224
Dear Mr Richter'
This letter addresses several Items eunnected wIth the Seventy West Bus1l1cSS Center First, I
helleve that 1 had contacted you several months ago about the monument sign for the centcr
located adjacent to 32nd A venue There are two blank, whIte panels 111 the sIgn that, when the
sIgn IS lighted, result 1Il I1ght glanng onto adjacent resldenttallots I had requested that these
panels bc replaced with darker ones to reduce the glare The white panels have not been
replaced.
There are several dead trees along the bnck wall and absolutely noth1l1g IS grow1l1g on the comer
parcel but weeds The dead trees need to be replaced and landscapll1g needs to be planted on the
corner parcel We had agreed that you could do natlvc grass sced as Intenm landscap1l1g untIl the
center was fully developed. Nothll1g seems to havc been planted on thIS corner parcel
Thc comer parcel, the parcel along the bnck wall. the duplex lot, and the undevelopcd pad site
next to Breakplace are overgrown WIth weeds The weeds nccd to be cut. The propertIes will be
posted fur cuttmg aeeordll1g to the CIty'S wee:d52~(hD~II1~~____ _______._______
~... - - -'~--
-------~
- -[astly, although I authonzed you to take down the beml and fence along the northern property )
lllle of the lot frontmg on Zml1la, the fence and berm were to rem am untll a duplex was buIlt on
the lot. My authonzatlOn was given 111 error and the bem1 and fence must be reconstructed.
Flease contact me If you have any questions
SInC~;2:IJ', I
:jt. (, ^ .
,~ ' {,tt ~ ! I t cJhf:IL
"'..Ian C White. A1CP
Planmng and Development DIrector
( M ,'Fiks\'.VFFi\cs\LFrrER;.,\mhlCr wpd
(3(13) 234-5900 . ADMINISTRATION FAX (303) 234.5924 . POLICE DEPARTMENT FAX (303) 235-2949
3
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E;.reN.FldN AfP/l.oUeO BY /.V,fl.ce.
OJl JAil /p/ /f9r-
~
CITY OF WHEAT RIDGI: PLANNING COMMISSION
Minutes of Meeting
February 3,2005
ORA'fl
1. CALL THE MEETING TO ORDER
The regular meetmg of the Wheat Ridge Planmng CommIssIOn was called to order by ChaIr
Plummer at 7'00 p.m. m the City Council Chambers of the Municipal Building, 7500 West 29th
A venue, Wheat Ridge, Colorado
2. ROLL CALL
Commission Members Present.
John McMIllin
Phil Plummer
Jerry Scezney
Kim Stewart
Scott Wesley
Kevin Witt
CommIssion Members Absent.
J un..Chllvers
Staff Members Present.
Alan WhIte, Community Development DlTector
Meredith Reckert, Semor Planner
Kathy Field, AdnllllistratJve Assistant
--
3. PLEDGE OF ALLEGIANCE
Following is the official set ofPlanrung Commission mmutes for the public hearing of February 3.
2005. A set of these minutes is retained both in the office of the City Clerk and in the Community
Development Department of the CIty of Wheat Ridge.
4. APPROVE ORDER OF AGENDA
It was moved by Commissioner McMILLIN and seconded by Commissioner WESLEY to
approve the agenda as presented. The motion passed 6-0 with Commissioner CIDL VERS
absent.
5. APPROVE MINUTES - January 20, 2005
It WllS moved by Commissioner WESLEY and seconded by Commissioner McMILLIN to
approve the minutes of January 20, 2005. The motion passed 4-() with Commissioners
STEW ART and WITT abstaining and Commissioner CHIL VERS absent.
Planning Commission
February 3, 2005
Page I
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6.
7.
PUBLIC FORUM
There were none present who wished 10 address the COnUTIlSSlOn dunng thIs portIOn of the
meetmg. PRAFl
PUBLIC HEARING
A. Case No. WZ-04-06(A): An apphcatlOn filed by 70 West Busmess Center, LLC for
approval of an outline developrnent plan for propertIes located at 3230, 3270, 3291 &
3300 Y oungfield ServIce Road and property located at approxImately 1300 I W 32nd
Avenue.
B. Case No. WZ-04-06(B): An apphcatlOn filed by 70 West Business Center, LLC for
approval of a final development plan for properties located at 3270 and 3291
Y oungfield Service Road and approximately 13001 & 13051 W 32nd A venue
C. Case No. MS-04-08: An apphcatlOn filed by 70 West Busmess Center, LLC for
approval of a final plat for property located at 3270 and 3291 Y oungfield ServIce Road
All three cases were presented by MeredIth Reckert. She entered all pertment documents mto
the record and advised the CommiSSIOn there was JurisdictIOn to hear the cases. Ms. Reckert
revIewed the staff report and digItal presentatIOn. Staff recommended approval of the
applications for reasons outlmed 10 the staff report
Followmg questions by the Comrnlsslon, the applicant addressed the CommIssIon.
Dwaine Richter
4505 s. Yosemite, Denver
Mr. Richter is the owner and manager of 70 West Busmess Center. He agreed to the condition
suggested by staff to construct a ten foot fence on the northern boundary of Lot 3, Block 2
However, he requested that the tIme limit for fence construction be extended from one month to
six months in order to see if development to the north occurs. If It does, he may choose not to
develop the duplex lot and keep it as open space and develop it as an entrance to the
commercial area. He further stated that hIs development would improve the vacant land and
mcrease tax revenue to the CIty
Artbur Wise
24928 Genesee Trail Road
Mr. Wise is the planner and architect for the project. He reviewed the outline development
plan and elevations for the development. A car wash is planned with two automatic car bays
and four self-wash bays (three for cars and one for RV's). There would be also be a small
office and equipment area. There will ~ no RV dump stations, but only a bay for washing
RV's. Architecture will be Similar to surroundmg development.
In answer to a question from Conunissioner SCEZNEY, Mr. Wise stated that any rooftop
equiprnent will be screened. There w1l1 also be four low-noise vacuum uruts.
Planning Commission
February 3, 2005
Page 2
w
Diane Davies
1700 Lincoln Street, #3200
Wells Fargo Center, Denver
Ms. DavIes IS the attorney for the applicant. In regard to the cross-access easement Issue, she
stated that her client IS not opposed to language which would allow blanket cross-access
easement among the three lots (the two in this application and the Good Times lot) to allow
access 10 the Youngfield Service Road. He does not want to layout a specIfic alternate access
route at this time, however, because the servIce road wIll most likely be expanded which would
necessitate reconfiguratlOn of access routes and circulatIOn withm the center Widerung of the
servICe road IS not necessary for this development but would be Widened to accommodate
development to the north. She also expressed concern about a conditIOn for nght-m, right-out
access on the existmg Jomt access to the south because of a reCiprocal access agreement
between Conoco and 70 West Busmess Center The applicant cannot bmd Conoco to a nght-
m. nght-out access as part of hIs applicatIOn. However, the applicant would have no objectIOn
to nght-in, right-out access If Conoco agrees to it. She also requested a future traffic signal to
allow full movement access to thiS development If developrnent to the north occurs and the
servIce road is wIdened. Closmg of the center access poInt would be satIsfactory provided a
traffic SIgnal IS Installed. The applIcarlt is In agreement to the northwesterly access dnve cut
Iymg WIthin Lot J being removed and replaced WIth City standard curb, gutter and SIdewalk.
However, if this is done, the applicant does not believe It tS necessary to design and construct
addItIOnal travel lanes and/or an acceleration/deceleratIOn lane across the frontage of Lots I and
3 for thIS proJect.
r"""',. '''''1
.~( 1-\ r
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CommISSIOner WESLEY referred to Mr RIchter's request for an 8-year build-out WIth optIOns
to extend for an additIOnal 4 years and asked if he mtended to take that long to complete Ills
development. Mr R.1chter stated that he plans to bUIld IITlInedlately He explamed that he has
owned the property for 30 years and development has frequently been delayed by lItIgation and
economIc conditions. HIS request was influenced by past experiences
Comnussioner WESLEY referred to Mr R.1chter's earlier statement that all retall users for hIS
market area have been swallowed up by Colorado Mills and he has been unable to sign any
retail users in this area smce 1999, and asked If he was actIvely searchIng for people to occupy
these bUildings. Mr R.1chter replied that he has searched for other users and commented that
the proposed development to the north will further swallow up any avmlable retall tenants.
COJrumssJOner McMILLIN asked If the Y oungfield ServIce Road would be primary access to
the proposed Cabela's development to north. Alan White stated that the road would be one of
three accesses and rnost likely would carry the most traffic. Commissioner McMILLIN asked
why there was a need for an acceleration/deceleration lane coming in and out of the Conoco
Mr. White replied that It IS more the need for an addItional lane than an acel/decellane
especially if the north entrance IS closed. '
Colleen Leclaire
3278 Zinnia Ct.
Ms. Leclaire opposed the application and expressed concern about mcreased traffic and nOIse
from this development. She already hears traffic noise from 1-70 There was discussion aboUI
Plannmg Commission
February 3. 2005
Page 3
1-
uSIng evergreen trees for buffenng m the 50-foot landscape buffer between the car wash and
the street and adjacent to the bnck screemng wall ').R AFT
Bill Smitham I j
3248 Zinnia Ct.
Mr Smltharn stated that he was not opposed to the car wash but would like to see the operatIOn
closed from mldmght to 6'00 a.m. He also asked that the applIcant be gIven one month to erect
the fence and not be glVen a tIme extensIOn. He also expressed opposition to the applIcant's
plans for some temporary uses such as Chnstmas tree stands or produce stands. Ms Reckert
explamed that the temporary uses would be restncted to the rear portIon and the inlenor portlOn
of the development and not allowed on the entrance lot. He also requested that any slgnage be
located on the "business sIde" of the street (east sIde of the 32nd Avenue/Youngfield ServIce
Road mtersection.
Mr. Wise stated that the l3-foot sign would be placed outside the sIght mangle and would only
be erected if the service road is widened. HIS understandmg IS that, In addItion to WIdening the
service road, a lane would be added to 32nd A venue whIch would elimmate the existmg sign
and the proposal IS to move the sign to the other SIde of the service road.
--
Connie Mauldin
3195 Zinnia Ct.
Ms. Mauldm opposed the car wash because It would Il1crease traffic coming from the servIce
road to 32nd She also objected to lIghts from a 24-hour operatlOn. The lIghts from the Conoco
already Intrude on her home. She asked that the Illuminated sign be removed from the back of
the buildmg. Further, she dIdn't belIeve there was a need for another car wash because there
are two other servIce statlOn car washes m the area. She also stated that she has talked WIth
three dIfferent busrness owners who would like to locate there but said they couldn't deal WIth
the applicant.
CormmsslOner McMILLIN advised Ms. Mauldin that City Council will be considering a new
hghting ordinance that might address some of her concerns.
Comrnlssioner McMILLIN asked If the 24-hour operation could be elimmated. Ms. Reckert
explained that tlus could be restncted m the outline development plan.
Steve Schaller
3239 Zinnia Ct.
Mr Schaller stated that he didn't belIeve a car wash would generate much sales tax as opposed
to retail. He would like to see retail use for the property.
Mr. Richter approached the podium to explam that the City of Wheat Ridge collects sales tax
on the gross receipts of a car wash.
CommiSSIoner WESLEY asked If the applicant had done any research regardmg the amount of
business that wouJd be taken away from the existing car washes in the area. Mr RIchter stated
that an extensive demographic study showed that there is a need for this type of car wash. The
closest self-service car wash IS over two miles away He also commented that the car washes
Planning Commission
February 3. 2005
Page 4
<6
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referred to by CommissIoner WESLEY are automatic car washes attached to serVIce stations
and one-bay car washes wIll not accommodate today's market.
Commissioner WESLEY asked If the applicant would be amenable to reducmg the hours of
operation for the car wash. ~
Mr. Richter stated he would not agree to this conditIOn because II cannot be shut dovm. There
are no doors on the bays. He stated that he had a contract wtth Grease Monkey to build a
facility on the property The neIghbors were opposed to a Grease Monkey but agreed to havlI1g
a 24-hour car wash Illstead. CommIssIoner WESLEY commented that he dIdn't thInk notes
from neighborhood meetings mdlcated neighbors wanted 24-hour wash. Ms. Reckert explamed
that some of the neighbors were opposed to a 24-hour wash. Mr Richter stated that he
believed there was a consensus to trade the automobile service use for a 24-hour wash.
James Horne
3381 Alkire Ct. DO ^ 1:1
Mr Home expressed concern about lllcre ~JJe pressed concern about nOise from
water pumps, decrease III neIghborhood water pressure and discharge of water mto the city's
sewage system.
Mr. Wise stated that they are 100klI1g Into recyclIng and possibly II1to preheating water using
solar heat. There should be mlmmal nOIse from the pumps whIch WIll be vibratton Isolated.
The buildlI1g will be solId masonry whIch will also buffer eqUIpment sounds. The applicant
WIll work with mechanical engmeers 10 wake sure neighborhood water pressure IS not affected.
Richard Wood
3340 Alkire Ct.
Mr Wood expressed concern about traffic.
Karen Wood
3340 Alkire Ct.
Ms. Wood is III favor of the developrnent because there are other uses which would be more
detrimental She expressed concern about nOise and asked if signs could be posted at the car
wash to require patrons to decrease volume on their radios and "boom boxes."
BiU Smitham returned to the podium to ask If, under current land use regulatIOns, Mr. RIchter
would have been allowed to build a Jiffy Lube. Ms. Reckert explained that he couldn't have,
however, that was a use he wanted to add III at the neighborhood meeting but deleted it as a
concessIOn to the neighborhood.
There being no others present to address the case, Chair PLUMMER closed the public heanng.
Chair PLUMMER stated that he would vote in favor of the application because he believed the
property owner has a nght to develop hrs property, and the car wash would not be a detnment
to neighbors and should not create a great Illcrease in traffic. LIghting and signing could be
ehminated on the west elevations and be confined to face the south and east. Evergreens could
also be planted to help with buffenng.
Planning Commission
February 3, 2005
Page 5
1
Commissioner WESLEY stated that he would vote against the apphcatlOn. He considered the
Important Issue to be that this property IS zoned Planned Commercial Development and that jt
was hiS opinIOn that the apphcatlOn only meets two zone change cntena out of eight. He dldn '{
beheve a car wash fits In with the Compre'henslVe Plan nor would It benefit the cIty
CommIssioner STEW ART expressed concern abOUI waler and conservatIon. She encouraged
the applIcant to Install a recycling system. She was In favor of elIminating the temporary uses
and planting evergreen trees In the buffer zone She stated that she understood neighbors'
concerns and, whIle she dIdn't know If thIs was absolutely the best use of the property, she
didn't know of any other solutIOn.
Commissioner SCEZNEY acknowledged that the Applewood area is very speCIaL However,
he planned to vote for the applIcation because of the overall Impact of future development to
the north. Attempts can be made to address lIghting through the proposed new lighting code
He also believed it would be difficult to restn. ct thIS ~~pment to less than a 24-hour
operation when the Conoco statIon oper<nO 1'4.-hbasls. He agreed that planting on the
west Side would be benefiCIal 1.../1' 1-'\
CommiSSiOner McMILLIN commented that an applIcation doesn't have to meet all cntena In
order to have a zone change. He stated that he would vote In favor of the applIcatiOn and
commented that the real issues confronting this neighborhood wIll be coming up In a few
months from now He also applauded the applIcant for consldenng the use of solar heat.
-
It was moved by Commissioner WESLEY to recommend DENIAL for Case No. WZ-04-
06, a request for approval of an amended Outline Development Plan for property located
at 3230 Youngfield Service Road, 3270 Youngfield Service Road, 3291 Youngfield Service
Road, 3300 Youngfield Service Road and 13001 W. 32nd Avenue for the following
reasons:
1. The applicant has failed to adequately address that a zone change would be a
benefit for the city.
2. The applicant has not shown any hardship.
The motion died for lack of a second.
It was moved by Commissioner McMILLIN and seconded by Commissioner STEW ART
to recommend APPROVAL of Case: No. WZ-04-06(A), a request for approval of an
amended Outline Development Plan for property located at 3230 Youngfield Service
Road, 3270 Youngfield Service Road, 3291 Youngfield Service Road, 3300 Youngfield
Service Road and 13001 W. 32nd Avenue for the following reasons:
1. The proposed amendment is consistent with uses in the C-l zone district.
2. The proposed development stllDdards will accommodate the widening of
Y oungfield Service Road beyond its current width.
3. All requirements for an Outline Development Plan have been met.
Planning CommIssion
February 3. 2005
Page 6
10
-
Commissioner STEW ART offered a friendly amendment to add a condition to eliminate
the use of temporary uses such as produce and bedding plant sales. The amendment was
accepted by Commissioner McMILLIN.
Commissioner STEW ART offered a friendly amendment to require the applicant to use a
water recyding system for the car was6. The amendment was accepted by Commissioner
McMILLIN.
The motion passed 5-1 with Commissioner WESLEY voting no and Commissioner
CHIL VERS absent.
It was moved by Commissioner McMILLIN and seconded by Commissioner STEW ART
to recommend APPROVAL of Case No. WZ-04-06(B), a request for approval of a Final
Development Plan for properties located at 3270 Youngfield Service Road, 3291
Youngfield Service Road, 13001 W. 32nd Avenue and 13501 W. 32nd Avenue for the
following reasons:
1.
The proposed car wash will have minimal impact in light of the existing
commercial already in the development.
The Final Development Plan is consistent with the standards set forth in the
approved Outline Development Plan for the site.
Adequate provisions are made for accommodation of future widening of
Y oungfield Service Road.
2.
3.
With the following conditions:
DRAFT
1. The 10 foot high fence on the northern boundary of Lot 3, Block 2 (duplex lot)
must be constructed within VIvo months of Final Development Plan approval by
City Council.
2. A row of evergreens of at least 2-iDCh caliper shall be planted along the wall to the
west of the Y oungfield Service Road at a distance between trunks that, at
maturity, the trees will grow together and grow to the top of the neighborhood
buffering wall.
3. Prior to the widening of Y oungfield Service Road, a north-south running cross
access easement be obtained across 3230 Youngfield Service Road to connect Lot
1,70 West Business Center Subdivision Filing No.4 with Lot 3, 70 West Business
Center Subdivision Filing No.2.
4. The following language be placed on the Final Development Plan prior to
recording: At such time as the Y oungfield Service Road is to be widened from its
existing width of 34 feet flow liDe to flow line, the City may impose the following
restrictions UpOD the current owner(s) of Lots 1 and 3, 70 West Business Center
Subdivision Filing No.4:
Planning Commission
February 3. 2005
Page 7
, I
1. The southwesterly access shall be restricted to a right-in, right-out
movement for the 25' cross-access easement, of which I3 feet lies within Lot
3,70 West Business Center Subdh'ision Filing No.4 and 12 feet lies within
Lot 3, 70 West Business Center Subdivision Filing No.2.
2. The northwesterly acc~,ss drive cut lying within Lot 1, 70 West Business
Center Subdivision Filing No.4, shall be removed and replaced with City of
Wheat Ridge standard curb, gutter, and sidewalk.
The motion passed 5-1 with Commissioner WESLEY voting no and Commissioner
CHIL VERS absent.
It was moved by Commissioner WESLEY and seconded by Commissioner STEW ART to
APPROVE Case No. MS-04-08, a relJuest for a two-lot re-subdivision plat for property
located at 3270 YoungfieJd Service Road and 3291 Youngfield Service Road for the
following reasons:
1. All regulations and standards of Article IV of the Code of Laws have been met.
With the following condition:
1. A blanket cross access easement be required.
DRAFT
The motion passed 6-0 with Commissioner CHIL VERS absent.
-
COlmmsslOner WESLEY expressed apprecIatIOn to members of the community who attended
and partIcIpated III the heanng.
8. OLD BUSINESS
In response to a request from Cornmlssioner McMILLIN, Alan WhIte reported on the status of
the sign code and lighting code. City CouncIl will schedule both matters for a future study
sessIOn. Commissioner McMILLIN suggested that members of the Planmng Commission
attend the study session and that a field tnp to look atlightmg sItuations m the city also be
mcIuded as part of the study sessIOn.
9. NEW BUSINESS
ChaIr PLUMMER asked about the status of the proposed Cabela's development. Alan WhIte
stated that some information is avaIlable and will be posted on the City's website. He
cautioned Commissioners that discussing this mformation would be considered ex parte
contact.
10. COMMISSION REPORTS
There were no commission reports.
Planning Commission
February 3. 2005
Page 8
11.-
11.
COMMITTEE AND DEPARTMENT REPORTS
There \\iere no committee and department repons.
r r:l t~!:T
~"II"""I .
12.
ADJOURNMENT
It was moved by CommissIOner WESLEY and seconded by Commissioner STEW ART to
adjourn the meeting at 9:47 p.m. The motion passed unanimously.
Phil Plummer, Chair
Ann Lazzen, Recordmg Secretary
Planning Commission
February 3. 2005
Page 9
j?,
Property History
The property known as 70 West Busmess Center was annexed to the City of Wheat Ridge III
1975 At that time, an Outline Development Plan was approved estabhshing uses and general
deSign parameters for the property
A portlOn of the land annexed by the City of Wheat Ridge was part ofa subdlvlslOn called
Applewood Gardens. It was not completed by the developer, but it had protective covenants that
were estabhshed October of 1961. These covenants were renewed by Applewood Garden
restdents m December of 1981. They were extended to run with land for future benefits and
hmltations.
Dunng the years between 1975 and 1984 there were numerous pubhc heanngs and meetmgs over
proposed development. Legal actlOn took place between Applewood Garden Homeowners
AssoclatlOn, the City of Wheat Ridge and the developer over certain issues: the protective
covenants, land uses and guidelmes for development.
For that ten-year penod (1975-1984) the homeowners worked to achieve the followmg results
33rd Avenue was blocked off at the east end, thereby allowing no through traffic; a Six-foot
wooden fence on top of a four-foot ground berm was constructed on the west Side of the annexed
property as a Sight and sound barrier; and no commercial development occurred.
In June of 1984 a development plan was submitted to Wheat Ridge Planning Commission and III
July of 1984 it was presented to the Wheat Ridge City CouncIl. The Country Cafe and the La
Qumta Motel were approved and constructed as the 70 West Business Center Fmal Development
Plan and plat. At the time of development plan approval, there was dlscusslOn With the Colorado
Department of Transportation regardmg the traffic hazard due to the proximity of the Youngfield
Servtce Road to the 1-70 offramp Because of this concern, the City of Wheat Ridge placed a
deed restnctlOn on the 70 West Business Center that no further development could occur until
the service road could be relocated away from the off ramp.
Dunng 1991, the City=s Pubhc Works Department went through a series ofpubhc meetings and
hearings to reach a decision on the placement of the 1-70 Service Road. The final decision was
made by City Council at a public hearing held on June 24, 1991 OpposItion from adjacent
property owners, the Applewood Property Owners Association, and rezomng procedures led to a
delay of constructlOn.
Dunng thiS same penod of time a lawsUlt was filed against the City of Wheat Ridge by the
developer It was settled and dismissed m November of 1995.
Smce that time, the City had been working with the Department of Transportation and the
property owner to facilitate the road reconstruction. The city initiated rezomng and a vacatlOn
procedure was agreed to during negotiations with the entities involved.
, Lj
Early m 1996 the relocated servIce road and the sound wall were completed at a cost of around
$250,000 to the City of Wheat Ridge (This was the figure that came up during publIc meetmgs
although It tS unofficial.) RezonIng and Change of Conditions were approved and the Ctty of
Wheat RIdge condemned Lot 7 in the development thereby extinguishing the protective
covenants.
On October 3,1996, the developer submItted a plan to the Wheat Rtdge Planmng CommIssIon.
It was approved for CIty Council. On October 28, 1996, Wheat Ridge CIty Council denIed the
development plan. The plan, m part, was a 24-hour Diamond Shamrock with a convenIence
store and car wash.
January 12, 1998 the Conoco Breakplace proposal was presented to Wheat RIdge CIty CouncIl
for approval. OppositIOn from adjacent property owners: A.P O.A., Maple Grove, D'Evelyn and
Kullerstrand Schools; Jeffco PTA and the Fairmont Improvement Association failed and the
proposal was approved. Mayor Cerveny broke a 4-4 tie from City Council. Several amendments
were approved imposing some restrictions on the development (City Council mmutes of January
12, 1998). The Conoco Breakplace was completed in August of 1999
Pnor to the Conoco Breakplace being approved by CIty CounCIl, a lawsuit was filed by the
developer (Duane RIchter) over the denIal of the October 1996 proposal. The CIty of Wheat
RIdge lost the laWSUIt and had to satisfY the courts; thereby, approvmg the current proposal of a
fast food drive-through and a strip mall. In addItion, the Maple Grove Grange has right of first
refusal for the property Just west of the La Quinta.
--
There were concessIOns made to A.P.O.A. reSIdents whIch mclude extending the SIght and sound
berm south to 320d Avenue; no overnight parking of tractor traIler ngs; no temporary permIts
shall be issued to vendors; and the developer agreed to some additional landscaping on an area
dedIcated to open space. Wheat Ridge City Council approval took place on March 15, 1999
t5"
POSTIl'i'G CERTIFICATION
4./!.- -0 rj-Oc::';}:.c)(.dX / U c
CASE NO 03 -~....~
PLM'"NING COMMISSION,t CITY CO~~/ BOARD OF ADJUSTMENT (ClIC1e One)
~--- - - ~
HEARING DATE. )/1 tit f II.. J./j 2 vCJ,.
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as the applicant for Case No.CZ::7~-Z~ , hereby certify that I have posted.the :t:JotIce of
~ _ --. V;~0t;~M.>l/-
Public Hearing at --72-f6 3}... 70 -52-- vi {t-t,-I- ?ilev';Jl...-F-t-c./Kff< . ,4'tL
13 001 tv' 3 2 ~ {i.r--C '; 3 .. (10 cat I o,n)~p(' D '
. 7/f- , / 50/ n '. 5;<'1-' IZr<.. .
on this ~ day of ft! /lie"> C H ' 20 () S:-, and do hereby certIfy that
I,
LYAY,C-/.(, ~
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smd sign has been posted and remained m place for fifteen (15) days prior to and includmg the
scheduled day of public hearing oftlus case. The sign was posted in the position shown on the
Signature:
/
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,
map below
NOTE. TIus form must be submltted at the publIc heanng on thIS case and WIll be placed III the
applicant's case file at the Department of Planning and Development.
e:\plannir
Rev 61610
L
Wl-74-1B
WZ-84-1 0
WZ 96 10
~
~
APPLEWOOD VILLAGE
SHOPPING CENTER
AMENDMENT 4
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APPLEWQOD
BREAI,FlACE
R-C
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PUBLIC HEARI~G POSTING REQnREMENTS
ApplIcants are reqUlred to post a NOTICE OF PUBLIC HEARING before all Board of
Adjustment, Plannmg COmII1lSSlOn and CIty CounCIl meetings. Signs Will be prOVided by the
Department of Planning and Development.
One Sign must be posted per street frontage. In addItlOn, the followmg requlfements must be
met:
· The sign must be located Wltlun the property boundarIes
· The sign must be securely mounted on a flat surface.
· The sign must be elevated a mmimum of thIrty (30) mches from ground.
· The SIgn must be visible from the street Wlthout obstruction.
· The sign must be legible and posted for fifteen (IS) continuous days prior to and
mcludmg the day of pubhc hearing.
It IS the applIcant's responsibilIty to certify that these requrrements have been met and to subrrut a
completed Posting Certification Form at the public hearing.
e :\plan ni ng\formslposti ng
F'LHI.II'.m~lc, r FIJ
F,j, : ~II ~_'~:._"j~,-;-'
"1ar
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V(Str1~r.J -tv C~~I
~ ""Yf li ~ oj- ~G. HUv>(j' lM-
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Y oungfield Service Road rem3lnS in its current aligument. If tbe Y oungfield Service Road
alignment is altered, the City may elect to consuuct an additional rhrough lane
2_ Sufficient al'l~a to accommodate the cousuucrion of an accel/decel13ne, or In the alternarive a
through Jane, along the westerly side ofLors 1 and 3,70 West Busine:>s Center Subdivision
Fihug No 4 has been set aside for acqui~ition hy the City of Wheat Ridge for right-of-way.
Staff would note that condition #2 of the Final Development Plan approval (condition for [he plantiug of
evergreen trees 011 the east side of the sound wall) may conflict with a proposed trail connection between
w. 32"d Avenue and Clear Cree:k~ As no specific nail design has beeu proposed, Staff believes that this
condition Jllay conflict wirh traIl installation_ Staff I-ecommends amending the condition as follows:
Should retail development to me nonh OCCUT with the requiremem for a trail connection, the design for a
landscaped buffer along the easi side of the sound wall be negotiated with staff_ The modified language
has been included m the motIoll for approval_
The applicant does not agree with mallY of the conditions u~comrne/Jded by Planning COm:mJssion and
Staff and has submiued a request fOT modifications dated March 18,1005, addressing his concems
(AttadllUeD[ 3).
Item #1:
Blanket cross access easement (condition of final plat approval): At Planning CommIssion, Staff
lecommended that a requirement for a blanket cross access easement be a condition of plat :lpproVaJ. nus
type of easemem IS a standard requjremem where dlere an: COlJllm)D dove 3Jsles and parkmg area.. fOT
multiple propelUes and/or bUSinesses. The easemen[ allows pannus and tenants of the different
husmesses to Cl'OSS propelty hnes usmg the common access aisles berween developments. Based. on
Staff s recommendation, Planning Commission iuclu.ded the bhmke[ easement as a condition.
Sraff was not aware that the apphcant was going to appeallhe Planning Commission decision regarding
the final plar: therefore, the two-lor final plat was not included in the publication or noticing fOT the March
28 public healing. Because of this. City Council does not havejunsdiction to take action on [he plat
condirion at dus time.
Access easement across 3230 Youngfteld Service ROlld (Good Times Lot) (condition of Final
n.e:VltlDpment Plan approTBI); The applic:ant i:5 p~e:5ting the; com.liQon [01- an "'''''''''um[ Hlmllne frO'1l<
the main aet.:ess imo rhe development located between the proposed C8lWash and existing Conoco SUiuon,
across the Good Times parking lot north to COlmect with the Country Cafe parking lot and out to the
Y ouugfield Sel-vi\:'.e Road abutting the Conntry Cafe to the nOM. TIns was another tel;omm.ellded
condition of approval at Planning Commission.
Note regarding frame signal (requested to be added to Final Development Plan): The applicallt is
requesting a nore [0 be added to the fOP regarding mstallalion of 3 furore traffic signal_ An aualysis
regarding this request was submmed to the City Pubhc WoTltS Depanment on March 17,2005, leavmg
inadequate review time by staff Nevertheless, Staff believes this note is unnecessary. When tr:dItc
counts meet warrants for the installation of a signal, it will be mstalled. Also, the cost of the signal should
not be home entirely by mhers. The signal will bend)t rhis propeny and the applicant should participaTe
4
F'LHI'~I,III'~IJ ~ PIli
F,3/. : -=~ l~.....'~:'_'; ~~,";'
1"I3.r ~ _, _'1)1):, 11: _'r:,
F'. Uf:~
in the cost_ The signal at 32D<I A venue and Y oungfield SerVIce Road was paid for entirely by the City with
70 West Business CenteJ. contributing a majority of the traffic which WllIJ3Tlted die signal-
Item #2
Request for condition removal on Outli~ Developmeut Plan approval: 111e Planning Commission
added a condition to the Omline Development Plan approval that the car wash use if. water recycling
system. The applicant does not want to be required to install this type of system based on cost of the
equipment. Page 4 of Attachment 2 is a lener flom rhe Consolidated Mutual Water Company indicating
that water recychng IS nOl necessary. If Council agrees that this requirement is unnecessary, {he condition
in the motion for Outhne Development Plan approval should be eliminated.
Item #3
Request for condition removal on .Fin.al Development Pl8D approval: Staff recommended a condition
on the Final Development Plan restricting the maiu access into the development to a righl-inlright-out
movement if Y oungfield SeIvice Road is widened. The applicant is requesl1ng that this condition be
removed from the motion for Final Development Plan approval.
Item #4
Protest to recommended couditiollof approval on Final Development Plan: Staff is recommending a
condition of approval that a note he added to the Final Development Plan that if YaungfieJd Service Road
is not widened. constl1lctioll of an accel/decel Lme be buill fOl'lhc: car wash lot. Based on anticIpated
traffic generated. a turn l:me IS needed ifthe st.'eel is not widened,
Protest to recommended amdiooo of approval on filial DevelopmeDt Plan: Staff is l-ecommending a
condrnoll of approval that a note be added to me Final Development Plan that if Y o\1ngfield Service Road
is widened, refJui.-ed right-of-way for {be proposed improvemems be acquired. Staff believes this
oondiuon is appropriate i.Il lieu of a right-of-way reser.ratIon or dedication on the plat and Final
Development Plcm documents. This note serves only to aten owners that right-of-way may be acqUired..
Item #5
Addition of car maolterumce use on the Outlfne Development Plan: The apphc8m would like to add
as a peI1D.ltted use, light vehicle repair and mmntenance ill Use Areas D and E- This use was not included
when reVIewed by PJamnng Commission and is not !>UppOlted by Staff as it was a use that was eliminated
dming the neighbo:rhood mediation process. If City Council agrees that this use should be pennitled. this
should be added IL'J condition of a.pproval to the OutlIne Development Plan. City Council could send the
request back to Plannillg Commission for a recommendation.
Due to the late dale at wbicb sh).ff received the applicant's letter, it is recommended that this
hearing be continued.
5
FtJ=1I"'H!'-li" K PlrJ
F;:l ,. :~J3___'3:'-,J:C,;
Har _,e, _'UUe, 11': :.'j
P.ll
S'J:,"",lif..d -tv ~cd a+
.f~c:. f{~"h cIV' f'v(tt....ac 't..~1 2OoS- .
l)iane nJl"jrs
1"700 Lincoln Streef, ##3100
Wells Fargo Crnfer, Denver .
Ms. Davies is the :anomey for lbe apphcanl. lJl.f~~~!1L~<;rg~~s~;> easement Issue.Jhc__
s~t~~ d~~!.h.CT c:hel~t IS, nOlo.p~s~~.t?}~~~~ ~Nc.~::~u~~.~!I.~_~ ~l_~~~!o..s.~-a~~es~
~ememamulJg l~ three lQts (metwQ in thIS apphC3.l1on and. die Good {tt:nes lot) to allow
. access [0 the Y oungfield Service Road He d~t..);Y~.uW.!.2~~~l!t>cIY~ altt;!.!!-a~e ac~$
route 3t dus time, however, hecause the se1"\lice TI.)~ wi'lm()s~ li~e.t:[,~.2~~~_,:,,:~~lt~~~~_
n~~~I~lBt'ere~~iifi~atlon Of3CCf;SS rOllleS l04:clrC'\1Ia~io~~~~i~~t:_~. Widening oflhe
s~r;;t~;-r'o;rr;;"j;~t n~;";~y1~~hiS';:f~~elopmeui"&it.woiilJ'be widened to 1IO.:Qnmlodate
developmenr to the north. She also expressed concern abom a condition tor right-in, ngbt-ouI
access on the existing joint acces.. to the SQUID occa\l..<,e of a rec\procal acc<SS agreement:
between Conow and 70 West Business c..~enler The applicant cannot bind Conoco to a nght-
in, rigbt-ouI access as part ofms applicat1on. HuwC've-f, ,he applicant would have no Q~jection
to right-in. right--t.'..n access If COllOCO agrees to it. Sll\~ also requested a future traffic SlgnaltO
allow full movement ac:cess to 1his development If development to \he nonl} OCCUIS and the
service road is widened. C1oliin@ of the cemer access point would be satisfactory provided :a
traffic signal is installed The applicant IS in agret'ment to the northwesterly acce:s:s dnvc cut
lymg widutt Lot 1 being removed and replaced WIth City standard curb, guner and sidewalk:
However, ifullS is done, the applicant doe~ nor believe it is necessary to design and C01l5m:u;;t
additiQlJa) (Tavel lanes and/or an acceleration/deceleration lane across the frontage of Lots 1 and
3 for this projed.
" '''''T
'1""} J .
D~M'"
Comnussioner WESLEY referrtod tu Mr Richter's request for an 8-year build-out WIth optIons
to e.'ltcud for an additional 4 years and asked jfhe intended 10 take that long to complete his
development. Mr. Richter stated that he plans to buIld IlIUllediately_ He explaJ.ncd that he has
Q\vned the property for 30 years and development has frequentJy been delayed by lingation and
economic conditions. His request was influenced by past experiences.
Commissiona WESLEY refem:d to Mr- Richta-'s carlicc st3temcnt th81 all retail Usef'5 for his
market area have been swallowed Up by Colorado Mills and be has been \Jnable to sign any
r~(ail users in thili area llincc 1999, and asked ifhe: was actively searching fOT people to occupy
dlese buildings. Mr. Rjchter replied that be has searched for other users and ~ommented thal
the propos.ed devdopmml to the north will further swallow up any available retail tenants.
Commmloncr McMILLIN uked If the Youngfield Service Road would be primary acceSs to
UIC pTOJX'sed Cabela's developmclJI ro north. Alan Wbile stated that the road would be one of
three accesses and mO.S'llilc.t'ly would em}' the most traffic. Commissioner McMILLIN asked
why rbere was a need tor an acceleration/deceleration lane coming in and out of the Conoco_
: M!:. ~~erep~~ tJtat it is more the nr=ed for an additional lane than an acel/dC(;ellane,
._.__~es~iaJ.ly i~Ux north entrance is closed_ ,--- -. - ,- ------ ,
_. ,.-. ,..,--~.. ".-__......_~_L...,~.._,,~.__..._w__~,.,_~_._
Colleta L<<daire
3271 ZiDDi. O.
Ms. Leclaire opposed the application and expressed concern about incrased traffic and BOlse
from this development. She already hears ttaffic noise from 1-70. There wa3 discl13sion aboUt
Planning Commi5s1on
February 3, 200S
P~e3
Mar-ZS-OS 13:49 From-PDO cf tho Rc,kros
PI 4
Of TH ICIIEB
30366Z1987 T-079 P aoz/aoz F-a77
S' ~Wt;I.it~~ 40 ~
tt f ~ :P.J...B z; -\-f-C;Yr ~ "'^
6--'l~ ??/2D~.
March 25. 2005
Jobn Wilkinson
Salcs MaDJlgu
8214 E- 'ark M.eadO"'5 Dr.
L_e Tree., CO 80124
(31)3) 662-9100 Office
(393) 661-1'87 Fu
(nO) 470-0105 CeU
i.....ilkinson(4lodooftherockies.com
Richter Realty
Dwam Richter
4505 $. YoserIute S1- #371
Denver, CO 80231
(303) 741-2123
Dear Dwaine:
Listed is some additional information in regards to the use of reclaim water ill the car wash
enVIronment:
. Poor Wash quali1y: War.er quality suffers when using reclaim water
· Unable to get all wntaminates removed from water
. Plugged injectors in the self-senre wands and the automatic wash ann
. Poor WaItr quality will produce added wear on the pump assemblies
in both the self-serve and automatic wash equipmenr
· Use of ozone to take smell out of water caused by bacreria build up in water
· Odor that is produced from water reclaim tanks
These are some of the bullet points that you had asked about. Look over rhese items and let
m.: know if you have any additional queSI10ns or comments. I look forward to hearing from
you soon.
Sincerely,d
John Wilkm:>on
Sales Manager
GSOLIDATED
mutual water
S~.tf--(d -h COvw<c.,; ( at
?~c, ttUv1"'X ()V\ ~"2-8' I
U ~o:.>;:
March 10, 2005
Mr. Dwaine R. Richter, Manager
70 W B C, LLC
4505 South Yosemite
tLV1
Denver, CO 80237
Re Proposed Car Wash - 70 West Business Center
Dear Dwaine
Per our recent discussion, this letter will confinn that the proposed car wash to be
located in your development west of 1-70 and north of West 32nd Avenue is in an
area served by The Consolidated Mutual Water Company. Domestic water
service may be made available to this property subject to application submittal
and compliance with Consolidated's rules, regulations and requirements for such
service Please note that at this time Consolidated does not, require car wash
facilities to, recycle wash water. We do expect that you will install "state of the
art" low volume, high-pressure equipment that minimizes the amount of water
used per car.
Prior to construction you should contact West Metro Fire and Rescue to establish
the fire protection requirements for this facility and ask that the Fire Marshall
forward those requirements to this office
If you have any questions please let me know.
Sincer~y,
,
Walter S. Welton, President
Cc: CMWCo Officers
Dave Abbink, West Metro Fire & Rescue, Chief Fire Marshal
THE CONSOLIDATED MUTUAL WATER COMPANY
12""'00 "Vt:st :2.7[h Avcnut:" PO Box j)U06~. Lal.::t'\vood, Color.:ido ~W21'::;
Td<:phone l~03)2~R O/j")} $ Fa.'\: (,O))2j"":' ')-=)60
CITY OF WHEAT RIDGE, COLORADO
INTRODUCED BY COUNCIL MEMBER
Council Bill No 04
Ordinance No
Series of 2005
TITLE. AN ORDINANCE PROHIBITING SALES AND SOLICITATIONS
IN CERTAIN PLACES, AND PROHIBITING AGGRESSIVE
SOLICITATION
WHEREAS, the City Council finds that persons soliciting for various purposes
WHEREAS, The City Council of the City of Wheat Ridge Colorado is vested with all
power and authority to adopt ordinances for the protection of the public health, safety
and welfare, and
from occupants of vehicles traveling on streets or highways within the City pose a
threat to safety of those persons, the occupants of vehicles, and the traveling public,
and
WHEREAS, City Council finds that aggressive solicitation is occurring within the
City in a manner not consistent the reasonable expectations of the public; and
-
WHEREAS, city council desires to prohibit sales and solicitations in certain
places and also to prohibit aggressive solicitation
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WHEAT RIDGE, COLORADO
Section 1. Article V of Chapter 16 of the Code of Laws is amended by the
addition of a new section 16-113, to read'
Sec. 16-113 Sales and Solicitation in Certain Places Prohibited.
(a) It shall be unlawful for any person to solicit employment, business,
contributions, or sales of any kind, or collect monies for same, from the occupant of any
vehicle traveling upon any street or highway within the city when such solicitation or
collection
(1) Causes the person performing the activity to enter onto the traveled
portion of a street or highway; or
(2) Involves the person performing the activity to be located upon any
median area which separates traffic lanes for vehicular travel in
opposite directions, or
(3) The person performing the activity is located such that vehicles
cannot move into a legal parking area to safely conduct the
transaction
(b) It shall be unlawful for any person to solicit or attempt to solicit
employment, business, or contributions of any kind from the occupant of any vehicle on
any highway included in the interstate system including any entrance to or exit from
such highway
(c) No person shall solicit on private property if the owner, tenant, or person in
lawful control of the property has asked the person to leave or has asked the person to
refrain from soliciting on the property, or has posted a sign clearly indicating that
solicitations are not welcome on the property
(d) No person shall solicit when either the solicitor or the person being
solicited is located within twenty (20) feet of any automated teller machine Provided,
however, that when an automated teller machine is located within an automated teller
machine facility, such distance shall be measured from the entrance or exit of the
facility
(e) No person shall beg in any public parking lot or public parking structure to
which the public or substantial number of the public has access.
(f) No person shall solicit within six (6) feet of an entrance to a building to
which the public has access
(g) No person shall solicit when the person being solicited is located within
the patio or sidewalk area of a retail business establishment that serves food and/or
beverages
(h) No person shall solicit in a public place during the night.
(i) No person shall beg when either the solicitor or the person being solicited
is located within twenty (20) feet of a public toilet.
U) No person shall solicit when either the solicitor or the person being
solicited is located within twenty (20) feet of any pay telephone provided that when a
pay telephone is located within a telephone booth or other facility, such distance shall
be measured from the entrance or exit of the telephone booth or facility
(k) No person shall solicit when the person being solicited is waiting in line for
tickets, for entry into a building or for another purpose.
(I) The words and phrases used herein, unless the context otherwise
indicates, shall have the following meaning
2
(1) Automated teller machine shall mean a device, linked to financial
institutions' account record which is able to carry out transactions,
including, but not limited to account transfers, deposits, cash
withdrawals, balance inquiries, and mortgage and loan payments.
(2) Automated teller machine facility shall mean the area comprised of
one (1) or more automatic teller machine and any adjacent space,
which is made available to banking customers after regular banking
hours
(3) Financial institution shall mean any bank, industrial bank, credit
union, or savings and loan as defined in Title 11 of the Colorado
Revised Statutes
(4) Night shall mean one-half hour after sunset until one-half hour
before sunrise
(5) Public place shall mean a place to which the public or a substantial
number of the public has access, and includes but is not limited to
any street, sidewalk, highway, parking lot, plaza, transportation
facility, school, place of amusement, park, or playground
(6) Soliciting shall mean any solicitation made in person requesting an
immediate donation of money or other thing of value. Purchase of
an item for an amount far exceeding its value, under circumstances
where a reasonable person would understand that the purchase is
in substance a donation, is a donation for the purpose of this
section
(7) Traveled portion of the street or highway shall mean that portion of
the road normally used by moving motor vehicle traffic.
Section 2. Article V of Chapter 16 of the Code of Laws is amended by the
addition of a new section 16-114, to read
Sec. 16-114 Aggressive Solicitation Prohibited.
No person shall engage in aggressive solicitation in any public place. Aggressive
solicitation shall mean begging or soliciting accompanied by or followed immediately by
one or more of the following
(a) Intentionally continuing to solicit from a person after the person has given
a negative response to such solicitation
(b) Intentionally making any physical contact with or touching another person
in the course of the solicitation without that person's consent.
3
(c) Intentionally blocking or interfering with the safe or free passage of a
pedestrian or vehicle operator to take evasive action to avoid physical contact in the
course of soliciting.
(d) Intentionally using violent or threatening gestures toward a person
solicited which would cause a reasonable person to be fearful for his or her safety.
(e) Persisting in closely following behind or alongside, or walking immediately
ahead of a person who has been solicited with the intent of asking that person for
money or other things of value, after the person solicited has informed the solicitor by
words or conduct that such person does not want to be solicited or does not want to
give money or anything of value to the solicitor
(f) Intentionally using profane, threatening, or abusive language, either during
the solicitation or following a refusal to make a donation, which tends to invite an
immediate breach of peace
(g) Approaching or following a person for solicitation as part of a group of two
(2) or more persons, in a manner and with conduct, words, or gestures intended or likely
to cause a reasonable person to fear imminent bodily harm or damage or loss of
property or otherwise to be intimidated into giving money or other things of value
Section 3. Safety Clause The City Council hereby finds, determines, and
declares that this Ordinance is promulgated under the general police power of the City
of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public
and that this Ordinance is necessary for the preservation of health and safety and for
the protection of public convenience and welfare The City Council further determines
that the Ordinance bears a rational relation to the proper legislative object sought to be
attained
Section 4. Effective Date This Ordinance shall take effect fifteen days after
final publication, as provided by Section 5 11 of the Charter
INTRODUCED, READ, AND ADOPTED on first reading by a vote of to
on this day of , 2005, ordered published in
full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing
and consideration on final passage set for , 2004, at 7'00
o'clock pm, in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge,
Colorado
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by
a vote of to , this day of , 2005
4
SIGNED by the Mayor on this
ATTEST:
Pamela Anderson, City Clerk
First Publication
Second Publication
Wheat Ridge Transcript
Effective Date
-
day of
,2005
Gretchen Cerveny, Mayor
Approved As To Form
Gerald E. Dahl, City Attorney
5
ITEM NO: 4-,
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE
March 28, 2005
TITLE:
COUNCIL BILL 04-2005 - AN ORDINANCE PROHIBITING SALES
AND SOLICITATIONS IN CERTAIN PLACES, AND PROHIBITING
AGGRESSIVE SOLICTIA TION
D PUBLIC HEARING
D BIDS/MOTIONS
D RESOLUTIONS
[gJ ORDINANCES FOR 1ST READING (Date: March 28, 2005)
D ORDINANCES FOR 2ND READING (Date')
Quasi-Judicial.
D
Yes
[gJ
No
I ^{_
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A fllr/j/, V )., ,/(t'y!
Police C ief'
City~~'1-
EXECUTIVE SUMMARY:
-
This ordinance creates Section 16-113 Sales and Solicitation in Certain Places Prohibited to address
concerns of public safety caused by persons soliciting for various purposes from occupants of
vehIcles traveling on streets and highways with the City; and Section 16-114 Aggressive
SolIcitation Prohibited that addresses the reasonable expectations of the public to prohibIt
aggressive solicitation, sales and solicitations in certain places.
COMMISSION/BOARD RECOMMENDATION:
None.
STATEMENT OF THE ISSUES:
The City continues to experience soliCItations, sales and aggressIve solicitatIOns in certain areas of
the CIty, especially along the 1-70 corridor. Allowing this behavior causes several public safety
concerns pertaining to traffic safety, criminal activity, publIc nuisances and property damage.
Solicitation and aggressive solicitations in these areas has resulted in thirteen (13) incidents in the
last six (6) months of 2004 requiring a polIce response to address criminal activIties associated with
solicitors. In addition, allowing people to solicit with the City limits causes citizens and visitors to
our community to feel VIctimIzed and fearful of cnme as a result of the begging and aggressive
behavior of these solicitors. These ordinances are similar to laws enacted by the cities of Arvada,
Denver, Lakewood and Jefferson County. These ordinances would allow the police department to
be proactIve m responding to solicitation and aggressive solicitation in the City, as opposed to be
being reactIve m respondmg to criminal or traffic related issues caused by the current situation.
ALTERNATIVES CONSIDERED:
This issue has been brought to CIty Council before, the last time In July of 2004. At that tIme the
former Police Chief determined that the police department did not have the personnel resources to
enforce a new ordinance prohibiting solIcitation, and would respond to deal with the specific issues
involving subjects who beg for money, food, jobs, etc., as they occurred. In the last SIX (6) months
of 2004, this approach resulted in the department responding to thirteen (13) incidents of assaults,
menacing, disorderly conduct, Indecent exposure and possession of alcohol.
FINANCIAL IMPACT:
The financial impact to the Police Department and Municipal Court should be minimal.
RECOMMENDED MOTION:
"I move to approve Council Bill 04-2005 An Ordinance Prohibiting Sales and Solicitations III
Certalll Places, and Prohibiting Aggressive SolicitatIOn on first reading, order it publIshed, public
hearing set for Monday, Apnlll, 2005 at 7:00 p.m. in CIty CouncIl Chambers, and that it take
effect 15 days after final publication."
or,
"I move to table indefinitely Council Bill 04-2005 for the follOWIng reason(s)
"
Report Prepared by' Daniel Brennan, Chief of Police (303)235-2911
Reviewed by' Randy Young, City Manager (303) 235-2804
Attachments:
1. Council Bill 04-2005
City of Wheat Ridge
In this space there is a large scale map that could not be scanned at
this time. Please see the City of Wheat Ridge Clerks office if you
would like to see the map. Thank You.
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BASIC LAND USE PROCEDURES
TOPIC:
SUBDIVISIONS
(ARTICLE IV, CHAPTER 26)
Definition: The dIVISIOn of a lot, tract, or parcel of land into two (2) or more lots, plats,
SItes, or other dIVISIOns of land for the purpose, whether immediate or future, of sale or
building development, whether residentIal, industrial, office, business, or other use.
Exceptions'
o If parcels are 35 acres or more in sIze
o Division of land created by court order
o Division of land created by foreclosure
o DiVISIOn created by a secunty or UnIt of Interest in any investment trust
o Cemetery plots
o Condominiums
Types of Subdivisions:
. Minor - Five (5) or fewer lots
. Major - More than five (5) lots
Review Process:
"t-{Cl \; '_'S'\ .{Ce ~A_j)
. PlannIng Commission reviews and approves mInor subdivisions, unless a
dedicatIOn is required.
. City Council reviews and approves major subdivisions, and all minor subdiVISIOns
requiring a public dedIcatIOn.
. The City has a one-step subdivision process: final plat
o This process may be combined WIth any other land use process (e.g.,
rezoning or special use permit).
o Applicant has the option of submittIng various engineering drawings with
the plat, or after the plat IS approved. (These usually include street
constructIOn drawIngs and storm sewer construction drawings.)
o Other informatIOn may be required by staff or the revIewIng body: traffic
study, geotechnIcal report, landscaping plan.
Subdivision Review Generally
. Significantly more limited than review of a planned development.
. City must approve if the application meets the standards in the Code of Laws:
o Zoning reqUIrements: mInimum lot size; minimum lot width; setbacks
result In buildable lot.
o Standards of subdivIsion regulatIOns: street nghts-of-way; curve radii;
utility and drainage easements; public dedicatIOns.
. Subdivision review does not raise the question of whether the use or density proposed
is appropnate.
. Variances or waivers may be requested as part of the subdivIsIOn request.
Appropriate subjects for variances Include lot size, width, etc., cul-de-sac length;
NOT density.
Technical Requirements
. The city has professional staff to review drainage plans and subdivision design, these
are not made part of the packet.
. Best tIme to ask staff questions: before the hearing
Acceptable Conditions of Approval
. Land dedIcatIOn requirements (how much, where, when)
. Corrections to the plat
. Conditions which support enforcement of the technical reqUIrements of Article IV,
Chapter 26 (example' drainage easements)
. ReqUIrements for maIntenance of common elements, preservation of trees and
vegetatIOn, redirecting traffic patterns.
. CondItIOns offered by the applicant
. Standard of (court) review: is the condition tied to an applIcable provision of the
Code?
Conditions Which are Not Permitted
. Development conditions \J\S ~
. Density restrictions
. Matters outsIde of Article IV, Chapter 26
. Conditions which have no code basis
. Redesigning subdivision
. Requirement of fences, etc. or other buffenng technIques between the subdivision and
adjacent land uses
Grounds for Denial
. Appropriate grounds for denial. anythIng In Chapter 26, Article IV.
. Inappropriate grounds for denial: failure of developer not to volunteer a condItIOn
which could not independently be Imposed by the City
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aty ol\Vheal Ridge \ i
Department 01 Public Works
MEMORANDUM
TO:
Mayor and City Council
THROUGH:
Randy Young, City Manager
FROM.
Tim Paranto, Director of Public Works
DATE:
March 18, 2005
SUBJECT:
Spring Clean-up Program
-
At the February 7, 2005 City Council Study Session, the City Council requested that Staff
investigate the use of a voucher system for a residential large item pick-up program The
trash collection vendors with the larger Wheat Ridge customer bases were contacted
concerning a voucher system While the vendors generally were receptive to a voucher
system, they indicated that they would not accept the vouchers and bill the City directly
When asked if they would participate in a pick-up program in which the City would direct
vendors to pick up items from residents, the vendors indicated that they would only service
existing customers, citing concerns with the kinds and quantities of materials set out for pick-
up
Program Outline:
1) Advertise Residential Large Item Pickup Voucher System in the City's newsletter,
website and Wheat Ridge Transcript, outlining program requirements and the number
of vouchers available
2) Vouchers would be made available from the City's Public Works Operations facility for
pick-up by, or mailed to, participating residents on a first come first served basis
3) Vouchers would be in the amount not-to-exceed $30 00, and would be redeemable
towards the costs incurred from a one-time pickup of large items
4) A valid driver's license may be required at time of voucher pick-up to confirm Wheat
Ridge residency
5) Vouchers would be documented by City staff to insure the issuance of one voucher
per residence
6) Upon completion of large item pick-up, participants would mail voucher and a copy of
the invoice from their respective trash collection service to the City Hall address
7) Receipt of voucher would be required to document confirm original issuance and
prevent voucher counterfeiting
8) Upon confirmation by City staff of voucher issuance, the City would issue a one time
payment up to a maximum of $30 00 to participants.
Program Costs:
Program costs include the payment of voucher reimbursements and the Staff costs to
administer the program Vendors indicated the following charges for pick-up of large items'
COMPANY PER ITEM PICK UP COST
BFI,lnc $25 OOlitem
EDS Solutions $30 OO/item
Packman Disposal $10 OO/item
Viking Fore Disposal Did not respond to survey
Waste Management $25 OO/item
Assuming the issuance of 200 vouchers at a maximum of $30 per voucher, the program
costs have been estimated as shown below. Estimated staff time for voucher issuance and
processing is estimated at 10 minutes per voucher Estimated staff time for voucher payment
is estimated at 5 minutes per voucher.
TABLE OF ESTIMATED VOUCHER SYSTEM AND ADMINISTRATIVE COSTS
ITEM DESCRIPTION UNIT UNIT COST QUANTITY COST
Vouchers EA. $30 00 200 $6000 00
Advertising and postage L.S $500 00 1 $500 00
Staff time for voucher issuance HR. $20 82 32 $666.24
Staff time for voucher processing HR. $20.82 32 $666.24
Staff time for voucher payment HR. $1800 16 $288 00
Staff time to address citizen HR. $20.82 40 $832.80
rea uests/q uestions
Supervisory/management time to HR. $65.34 15 $980.10
address citizen requests/questions
ESTIMATED VOUCHER SYSTEM $9933.38
COST
--
Tree and Limb Disposal:
The Parks and Recreation Department was contacted concerning acceptance of branches
during and Spring Clean-up event. The Parks and Recreation Department recommends that
the City not collect vegetation material for the following reasons:
. Collection sites open and un-manned
. Hazardous materials and appliances have be left at collection sites during past clean-
up programs
. Private tree trimming companies have disposed of materials at collection sites
. Non-residents have left material during past events.
. The City has an abundance of mulch available for parks use and for use by the public.
I look forward to discussing the information presented.
STUDY SESSION MINUTES
CITY OF WHEAT RIDGE, COLORADO
March 21, 2005
Mayor pro tem Larry Schulz called the Study Session meeting to order at 6 30 P m
Councilmembers present: Karen Berry, Jerry DiTullio, Wanda Sang, Dean Gokey, Mike
Stites, Larry Schulz, and Lena Rotola Karen Adams was absent. Also present: Randy
Young, City Manager; Deputy City Clerk, Christa Jones, Chief of Police, Dan Brennan,
staff; interested citizens
APPROVAL OF MINUTES - March 14,2005
Minutes were approved as printed
Item 1.
Presentation by Presto:1 Gibson, Council President and CEO, Jefferson
Economic Council
Preston Gibson, President, and Debbie Woodward, Vice President, of Jefferson
Economic Council, gave slide presentation outlining the accomplishments and history of
their company They also distributed brochures
-
Item 2.
Presentation by John Jerman, Citizen
John Jerman proposed that the City purchase clocks and place them at various points
around Wheat Ridge They could become meeting places and give identity to the City
He pointed out a number of places where the clocks could be placed He showed
pictures of a variety of clocks He submitted that a City committee could be formed to
discuss this He worked up a budget of about $53,000 for 5 of these clocks They
would be shipped free from out of state and a representative of the company would help
with the Installation of the clocks Mr Jerman stressed that he has no financial interest
in the company manufacturing these clocks
Item 3.
Staff Report
a) Panhandling
Chief Brennan presented the staff report and recommended that an Ordinance be
passed that prohibits sales and solicitations in certain places and prohibits aggressive
solicitation
After deliberation, consensus was 7 in favor to bring such an Ordinance for first
reading as soon as possible.
STUDY SESSION MINUTES March 21, 2005
Page -2-
Mr Young notified Council that somebody claiming to either represent the City of Wheat
Ridge or Cabela's, is conducting a telephone survey pertaining to the Cabela's
development. The survey is inaccurate and biased If a citizen is contacted and willing
to talk to a third party about this, please contact Debbie Meixner in the City Manager's
Office
Item 4.
Wheat Ridge Recreation Center - Fire Department Punch Cards
After consideration, consensus was 6 in favor to bring Resolution 05-2005 to the March
28 Council meeting, changing the $2,000 appropriation to $1,000
Meeting adjourned at 8.00 p m.
~~
~
Christa Jones, Deputy C
APPROVED BY CITY COUNCIL ON MARCH 28, 2005 BY A VOTE OF TO
Lena Rotola, Council President
~~~~@w m@m I~OO~
CITY OF WHEAT RIDGE, COLORADO
Municipal Building
7500 W, 29th Avenue
5:30 p.m,
Ko.~ \'.u ~ Lt~ ~~. March 28, 2005
~~ M8YorGreieJ:1on Cc""eny called the meeting to order at City Council ~bers present:
0-' '-- Karen Re.n:y, ~errv DiTulljo,yJanda Sang, Dean Gokey, Karen Adams, Mike Stites,
Carry SCRul~enaROtolc( Also present: Randy Young, City Manager; Patrick Goff,
Deputy City Manager; City Clerk Pam Anderson, Gerald Dahl, City Attorney; Alan
White, Director of Community Development; Tim Paranto, Director of Public Works, staff
DINNER
APPROVAL OF STUDY SESSION MINUTES OF March 21, 2005
('
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Motion to approve the ~ecial Study Session Minutes of March 21, 2005, seconded by
~ c~i t: c'c-'- -... ~\ ~
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APPROVAL OF AGENDA
1tem 1.
Voucher Program - Spring Clean-Up
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CITY COUNCIL MINUTES: July 8, 2002
2
Item 2. Basic Land Use Procedures (Training Session)
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Meeting adjourned at. (, '. \ + .
Pamela Y Anderson, City Clerk
APPROVED BY CITY COUNCIL ON
BY A VOTE OF
to
Lena Rotola, Council President
CITY OF WHEAT RIDGE
PUBLIC BEARING ROSTER
AGENDA I'l'EM NO.2.
PUBLIC BEARING BEFORE THE WHEAT RIDGE CITY COUNCIL
CASE NO. COUNCIL BILL NO.
TITLiPUNCIL BILL 03-2005' AN UKUINANCE PROVIDING FOR I HI::. AI-'I-'KUVAL OF AN
AMENDED OUTLINE DEVELOPMEN,T PLAN FOR PROPERTY ZONED PLANNED
COMMERCIAL DEVELOPMENT LOCATED AT 3230 YOUNGFIELD SERVICE ROAD,
3270 YOUNGFIELD SERVICE ROAD, 3291 YOUNGFIELD SERVICE ROAD, 13001
WEST 32ND AVENUE AND 13501 WEST 32ND AVENUE.
(CASE NO. WZ-04-06170 WBC, LLC)
PLEASE PRINT YOUR NAME AND ADDRESS CHECK
IN FAVOR OPPOSED
Q ~ \\"'i\~'b J~\ n \ \ \c1'\ \{, 'l
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~--jCv( --S;; C } lc) IE: · /
-
-
IF YOU NEED MORE ROOM PLEASE SIGN ON BACK OF PAGEl
CITIZENS' RIGHT TO SPEAK
DATE: March 28, 2005
ANY PERSON MAY SPEAK ON MATTERS OTHER THAN AGENDA ITEMS FOR A MAXIMUM OF
THREE MINUTES, UNLESS ADDITIONAL TIME IS GRANTED BY AGREEMENT OF
COUNCIL.
EACH SUCH PERSON MUST SIGN THE PUBLIC COMMENT ROSTER, STATING NAME,
Al)DRESS. AIm TOP"I'COF COMMENT. PLEASE PRINT1!!!!!!!
NAME
ADDRESS
TOPIC
SPECIAL STUDY SESSION AGENDA
'--
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 W. 29TH Avenue, Municipal Building
March 28. 2005
5:30 P.M,
DINNER
APPROVAL OF STUDY SESSION MINUTES OF March 21, 2005
APPROVAL OF AGENDA
Item 1.
Voucher Program - Spring Clean-Up
---
Item 2.
Basic Land Use Procedures (Training Session)
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