HomeMy WebLinkAboutCity Council Meeting Packet 04-11-16CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
April11, 2016
7:00p.m.
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLLCALLOFMEMBERS
APPROVAL OF MINUTES March 28, 2016 and Study Notes of March 21, 2016
PROCLAMATIONS AND CEREMONIES
National Crime Victims' Rights Week
CITIZENS' RIGHT TO SPEAK
a. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3
minutes and sign the Public Comment Roster.
b. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA
ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be
heard.
APPROVAL OF AGENDA
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
.L Council Bill 05-2016 -Imposing a Temporary Moratorium on the submission,
acceptance, processing and approval of applications and requests for a permit, license,
land use approval or other approval for a Freestanding Emergency Room Facility
ORDINANCES ON FIRST READING
2. Council Bill 07-2016-approving the rezoning of property located at 10803 W . 441h Ave.
from Agricultural-One, Residential-Three, and Commercial-One to Mixed Use-
Neighborhood (MU-N) (Case No. WZ-16-01/Fruitdale)
CITY COUNCIL AGENDA: April 11 , 2016 Page -2-
DECISIONS, RESOLUTIONS AND MOTIONS
~ Motion to approve the Annual Support and Licensing Renewal Agreement for the
Cartegraph System, with Payment of $45,499 to Cartegraph, Inc., Dubuque, lA
DISCUSSION ITEMS
1. Council Rules and Procedures
2. City Treasurer Report
CITY MANAGER'S MATTERS
CITY ATTORNEY'S MATTERS
ELECTED OFFICIALS' MATTERS
ADJOURNMENT
urr--CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
March 28. 2016
Mayor Jay called the Regular City Council Meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
ROLL CALL OF MEMBEACVRS
Monica Duran Zachary Urban Kristi Davis Janeece Hoppe
Tim Fitzgerald George Pond Genevieve Wooden Larry Mathews
Also present: City Clerk, Janelle Shaver; City Attorney, Gerald Dahl; City Manager,
Patrick Goff; Chief Daniel Brennan; Public Works Director, Scott Brink; Administrative
Services Director, Heather Geyer; other staff, guests and interested citizens.
APPROVAL OF MINUTES OF March 14, 2016 and Study Notes of March 7, 2016
There being no objection, the Minutes of the Regular City Council Meeting of March 14,
2016 and the Study Session Notes of March 7, 2016 were approved as published.
PROCLAMATIONS AND CEREMONIES
Child Abuse Prevention Month
Mayor Jay read a proclamation designating April as Child Abuse Prevention Month.
Chief Brennan was present to receive the proclamation and thanked the Council on
behalf of the Police Department and Ralston House.
CITIZENS' RIGHT TO SPEAK
Mariann Storck (WR) noted the Denver restaurant Kambucha sought more room and
ended up relocating in Edgewater and Arvada, not Wheat Ridge. She believes WR
residents want the 21 st Century and asked Council to 1) Throw out old-style boring and
stale plans for something exciting and new; 2) Follow the directive of the electorate on all
aspects of Question 300; and 3) Attract businesses like Happy Leaf Kambucha that are
looking for more space and willing to move. Older and younger residents are waiting.
APPROVAL OF AGENDA
City Council Minutes March 28, 2016 Page 2
.L CONSENT AGENDA
a) Resolution No. 18-2016-amending the Fiscal Year 2015 Crime
Prevention/Code Enforcement Fund Budget to reflect the approval of a
Supplemental Budget Appropriation in the amount of $460 for the purpose of
funding Operating Supplies for Crime Prevention Programing [Adequate
monies exist in this Fund's reserves to cover this overage]
b) Resolution No. 19-2016-amending the Fiscal Year 2015 General Fund
Budget to reflect the approval of a Supplemental Budget Appropriation in the
amount of $846,765 for the lease purchase of Solar Panels [$850,508 in solar
reward credits covers this unbudgeted purchase, plus $3, 7 43 to the Gen Fund]
c) Resolution No. 20-2016-amending the Fiscal Year 2016 General Fund
Budget to reflect the approval of a Supplemental Budget Appropriation for the
purpose of purchasing a replacement Police Special Service Vehicle in the
amount of $45,567 [Crime prevention 2008 patrol sedan in accident 213/16;
damaged beyond repair; replacement is 4x4 crew cab pickup]
d) Resolution No. 22-2016-amending the Fiscal Year 2015 Capital Investment
Program (CIP) Budget to reflect the approval of a decreased Appropriation in
the amount of $734,822 [Accounting adjustment recommended by auditors; no
impact on actual revenues or expenditures]
e) Resolution No. 21-2016-amending the Fiscal year 2015 Budget to reflect the
approval of increased available beginning fund balances in certain funds
[Financial policies require approval of additional revenues; includes Gen Fund,
Police Investigation Fund, Open Space Fund, Municipal Court Fund,
Conservation Trust Fund, and Crime Prevention/Code Enforcement Fund]
f) Motion to approve payment to Creative Bus Sales of Colorado Springs, Co., for
the purchase of a new 2016 Startrans Senator II 22 15-Passenger Minibus in a
total amount not to exceed $52,730 [fleet replacement; Active Adult Center}
g) Motion to approve the Purchase of a 2017 Combination JetterNacuum Storm
Sewer Cleaning Truck from Faris Machinery of Commerce City, CO, in a total
amount not to exceed $255,840 [fleet replacement of obsolete 1986 unit]
Councilmember Pond introduced the Consent Agenda.
Motion by Councilmember Pond to approve the Consent Agenda; seconded by
Councilmember Fitzgerald; carried 8-0.
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
City Council Minutes March 28, 2016 Page 3
2. Council Bill 04-2016-An Ordinance Vacating the Western 19 feet of Marshall
Street, adjacent to 4901 Marshall Street within the City of Wheat Ridge,
County of Jefferson, State of Colorado (Case No. WV-16-01/ Marshall Street
Vacation)
Councilmember Urban introduced Council Bill 04-2016.
Mayor Jay opened the Public Hearing.
Clerk Shaver assigned Ordinance 1594.
Mayor Jay swore in Scott Brink.
Mr. Brink explained the vacation. This section of Marshall Street was platted for a now-
abandoned state highway prior to the building of 1-70 and 1-76. Staff determines the
western 19 feet of ROW is not necessary to retain now, or in the future. Adequate ROW
will remain for the street width and any future sidewalks or bike lanes. The vacation
accompanies the redevelopment of the adjacent property.
Council had no questions and there was no public comment.
Mayor Jay closed the Public Hearing.
Motion by Councilmember Urban to approve Council Bill 04-2016, an ordinance
approving the vacation of the western 19 feet of Marshall Street, adjacent to 4901
Marshall Street on second reading, and that it take effect fifteen (15) days after final
publication for the following reasons:
1. The Public Works Department does not see any future needs for this Right-of-
Way.
2. The request will not hinder the future improvements established on the Wheat
Ridge Comprehensive Plan or the Wheat Ridge Bicycle and Pedestrian Plan.
3. The criteria used to evaluate a vacation have been met.
seconded by Councilmember Davis; carried 8-0.
ORDINANCES ON FIRST READING
3. Council Bill 05-2016-An Ordinance Imposing a Temporary Moratorium on the
submission, acceptance, processing, and approval of applications and requests for a
Permit, License, Land Use Approval or other approval for a Freestanding Emergency
Room Facility
This one-year moratorium will allow the Council time to evaluate-and amend, if
appropriate -the City's existing regulations related to freestanding emergency rooms.
Councilmember Wooden introduced Council Bill 05-2016.
City Council Minutes March 28 , 2016 Page4
Motion by Councilmember Wooden to approve Council Bill 05-2016-an ordinance
imposing a temporary moratorium on the submission, acceptance, processing, and
approval of applications and requests for a permit, license, land use approval or other
approval for a freestanding emergency room facility on first reading, order it published,
public hearing set for Monday, April11 , 2016 at 7:00pm in City Council Chambers, and
that it take effect 15 days after final publication; seconded by Councilmember Mathews;
carried 8-0.
DECISIONS, RESOLUTIONS AND MOTIONS
4. Resolution No. 23-2016-A Resolution approving an Intergovernmental
Agreement establishing the Jefferson County Communications Center
Authority (JEFFCOM) between the Arvada, Golden, Lakewood, and Wheat
Ridge Police Departments, the Jefferson County Sheriff's Office, and the
Arvada, Evergreen and West Metro Fire Protection Districts
Councilmember Hoppe introduced Resolution No. 23-2016.
The Mayor noted that a lengthy presentation and discussion on this matter had taken
place at last week's study session. [see Study Session Notes, March 21 , 2016]
Staff presentation -Chief Brennan
Division Chief Dave Pickett, consultant Brian Wilkerson from Jeffcom, and Arvada Fire
Chief Jon Greer were introduced and available for questions.
• Chief Brennan gave background on why, when, and how the study of consolidation of
communications centers in Jefferson County took place.
• The consolidation includes police. fire and EMS, and involves 911 call takers and
dispatch.
• Wheat Ridge specifics:
o All 911 calls in WR come to our PO communications center.
o We average 32-33,000 calls for service annually (out of 90,000+ calls a year,
which includes admin calls).
o We struggle to keep the dispatcher positions filled .
o Communications technology and requirements are changing, expensive and
they take up more space.
o The Chief explained with examples how service to WR residents will be
improved with quicker response times and less transferring of calls.
• Providing hardware, software and back up for only one site saves everyone money,
including Wheat Ridge.
• Will save on brick and mortar; West Metro Fire has room for this countywide effort,
including room to grow.
• The sharing of resources is another force multiplier. With GPS in the new center the
call takers will know where all units (fire, police, and EMS) are at any given time.
o He illustrated how the storm in 2009 overwhelmed our two call takers.
o Calls near boundaries will likely be covered sooner.
City Council Minutes March 28, 2016 Page 5
• There will be opportunities for training and advancement that we aren't able to offer.
• The JEFFCOM governing board will have representation from all member agencies.
• Funding will come from numerous sources. Of the $15M+ to run the center about
$4.1 M will come from the 911 fee telephone customers pay.
• Policies, procedures and protocols have yet to be developed. We'll still need a way to
funnel administrative calls to the City, and a future request for additional personnel or
software for this is likely, but he doesn't expect using up all the $260K JEFFCOM will
save the City.
• Smaller agencies/communities will be served.
There were no questions from Council.
Motion by Councilmember Hoppe to approve Resolution No. 23-2016 a resolution
approving an Intergovernmental Agreement establishing the Jefferson County
Communications Center Authority (JEFFCOM) between the Arvada, Golden, Lakewood,
and Wheat Ridge Police Departments, the Jefferson County Sheriffs Office, and the
Arvada, Evergreen and West Metro Fire Protection Districts; seconded by
Councilmember Duran; carried 8-0.
§... Motion to award a contract for Environmental & Engineering Consulting
Services for Phase I of the Wadsworth Boulevard Improvement Project to HDR
Engineering, Inc., Denver CO in the amount of $1 ,200,164 with a Contingency
Amount of $120,000 for a Total Project Cost of $1 ,320,164
Having completed the Planning and Environmental Linkage Study (PEL) for the
Wadsworth project, the next step is Phase I -completing a topographic and boundary
survey, a conceptual design, 30% construction plans and a template environmental
assessment (EA).
Councilmember Davis introduced Item No.5.
Staff presentation -Mark Westberg
• Wadsworth averages 37,500 to 45,500 vpd (vehicles per day)
• From 351h to 46th is most congested due to what happens at 38th and 44th.
• The PEL study was adopted in October, 2015.
Purpose of the Wadsworth PEL study:
Transform Wadsworth (34th to 1-70) into a road that accommodates bikes and
pedestrians in the region, provides local accessibility and supports the vision of a
livable, walkable mixed-use corridor.
Need from the Wadsworth PEL study:
• Need more capacity
• Need to manage the access (There's too many access points onto Wadsworth.)
• Need to accommodate bikes and pedestrians
• Safety concerns (Lots of rear-end accidents due to congestion and cell phones)
City Council Minutes March 28, 2016
Objectives of the Wadsworth project
• Meet current and future traffic demands to 2040
• Improve operational efficiency in the corridor -especially at 38th and 44th
• Accommodate bikes/pedestrian/bus and unknown future mass transit
Final recommended design
• Add 17ft center median with trees (34th Place to 1-70)
Page6
• Add 10ft tree lawns on both sides (34th Place to 1-70); 9ft on one side (34th Place
to 44th) to accommodate cycle track
• Add 10ft multi-use path (sidewalk/bike use) on both sides (34th Place to 1-70)
• Add 10ft off-street, r.to/o-way cycle track, one side 34th Place to 44th Ave
• Retain 3 through travel lanes, north-bound and south-bound, 34th Place to 1-70,
with left turns accommodated in the median
• Vision includes things such as a pedestrian-triggered signal approximately 1 000'
south of 441h Ave (near Amici's) and U-turn capabilities within the corridor
Proposed Phase 1
• Consultant T earn
o HDR Engineering -engineering firm from the PEL team
o WSP/PB (Parson Brinkerhoff) -lead firm of PEL team
o Toole design group-bike/ped firm on PEL team
o Cardno -utilities firm on PEL team
o Lund Partnership -surveying firm
o Rocky Mountain Paleo -archeology and environmental
o Yeh & Associates -geotech firm
• Schedule
Because we did such a thorough PEL study the FHWA (federal) is letting us do a
template EA (environmental assessment), a shorter version which is 50 pages and
1 year, versus the full EA which is 150 pages and 3 years.
o June 2016 -Alternatives & survey complete
o Sept 2016 -Conceptual30% plans complete
o Oct 2016 -Impact analysis & mitigation strategies complete
o Jan 2017-Public meeting (also other public outreach earlier)
o Feb 2017-Template EA complete
o March 201 7 -FONSI obtained (Finding Of No Significant Impact)
• Phase 1 Budget
$1 .5M in the 2016 Budget (half for EA, half for design); expect to use only $1 .32M
total; $960K to be reimbursed by the feds; City share is $240,000.
Project schedule (Phase II and Phase Ill)
2017-2018 Phase II -Preliminary & final design
Preliminary design completed by Dec 2017
Public meeting --Jan 2018
Plans completed -April 2018
August 2017 thru Dec 2018-ROW acquisition (will be separate contract)
2019-2020-Phase Ill--Construction
Total Project Cost (Note: Estimates do not yet include any factoring for value engineering)
$45.5 M --current estimated cost
$25.28 M -federal funding through DR COG
City Council Minutes March 28, 2016 Page 7
$6.32M --city local match
$13.9M --find other funding (grants; COOT covering construction oversight)
Council questions
• COOT's relationship in all this? They're the keepers of the federal dollars and provide
oversite for the federal process.
• COOT drives a lot of the criteria because it is a state highway. Their specialists
(traffic, environmental, ROW, etc) have been and will continue to be involved.
Several additional signals are planned in an effort to pull traffic off of 381h and 44th and
spread it out.
• Other funding sources besides grants are out there, such as low cost loans for
vendors.
~ Mr, Westberg took the opportunity to inform everyone that the Flood Plain Open
House that was cancelled last week due to the storm will be held this Thursday,
March 31 from 5-7pm in Council Chambers.
Motion by Councilmember Davis to approve the award a contract for Environmental &
Engineering Consulting Services for Phase I of the Wadsworth Boulevard Improvement
Project to HDR Engineering, Inc., Denver CO in the amount of $1 ,200,164 with a
Contingency Amount of $120,000 for a Total Project Cost of $1 ,320,164; seconded by
Councilmember Pond; carried 8-0.
6. Motion to provide the Wheat Ridge Fire Protection District and Rurai/Metro-
Pridemark with a 120-day notice of termination and dissolution of the
Intergovernmental Agreement for Ambulance Services within the City of Wheat
Ridge; notice to begin on April1, 2016, with services to be terminated on July
29,2016
Due to the merger of the Wheat Ridge Fire Protection District with the West Metro Fire
Protection District, the City's contract with Rural/ Metro for ambulance service is no
longer necessary.
Councilmember Fitzgerald introduced Item No. 6
Chief Brennan explained that paramedic and ambulance services for Wheat Ridge
residents will now be approved through West Metro, Arvada Fire and Fairmount Fire.
Motion by Councilmember Fitzgerald to provide the Wheat Ridge Fire Protection District
and Rurai/Metro-Pridemark with a 120-day notice of termination and dissolution of the
Intergovernmental Agreement for Ambulance Services within the City of Wheat Ridge;
City Council Minutes March 28, 2016
notice to begin on April1 , 2016, with services to be terminated on July 29, 2016;
seconded by Councilmember Wooden; carried 8-0.
CITY MANAGER'S MATTERS
Page 8
Mr. Goff noted preparations are underway for the spring large item pick-up. Residents
only; must register; registration starts April 4; first come first served; 1 item per
household. Includes large items like refrigerators and couches. No electronics.
He responded to Ms. Storck's remarks during public comment. He said the City is trying
to attract new businesses. Businesses locate where they do for a variety of reasons. He
listed some ongoing development efforts at various locations (Clear Creek Crossing, NE
corner of 44th and Kipling, 38th & Wadsworth, 38th & Kipling vacant pad).
CITY ATTORNEY'S MATTERS
Mr. Dahl reported that the quiet title action has been completed for the Fruitdale School.
The judge entered the order and the 1886 reverter clause no longer applies to the
property. Grants applications are now being submitted.
ELECTED OFFICIALS' MATTERS
Genevieve Wooden announced this is the last week to buy tickets for the STEAM/STEM
gala on April 9. Tickets are available on the Wheat Ridge High School web site and
should be purchased by March 31 . Cartoonist Drew Litton is going to be at the gala and
there will be a silent auction.
Kristi Davis noted the opening of Orangetheory, a new exercise facility, this summer in
the Applewood Shopping Center.
George Pond thanked everyone who has participated in the open houses for Wadsworth
and for 38th Avenue.
Zachary Urban announced the number for the Jefferson County child abuse hotline is
303-271-4357. The number for the statewide hotline is 1-844-C04KIDS
Janeece Hoppe thanked those who have emailed and called her and come in to speak.
Monica Duran announced the IGA between West Metro and the WR Fire Department
goes into effect April 1. At that time the administrative offices near 38th & Upham will be
moving to 433 S. Allison. Permits will still be available at the Upham office until further
notice, but all other administrative offices will be moving. Folks can contact Chief Olme at
970-520-4539 or Chief Lombardi 303-539-9512 if they have questions.
Mayor Jay announced Coffee with the Mayor this Saturday at Vinnola's from 9-11am.
City Council Minutes March 28, 2016 Page 9
ADJOURNMENT
The Regular City Council Meeting was adjourned at 8:21pm.
APPROVED BY CITY COUNCIL ON April11 , 2016
George Pond, Mayor pro tern
The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e.
they contain a record of what was done at the meeting, not what was said by the
members. Recordings and DVD's of the meetings are available for listening or viewing in
the City Clerk's Office, as well as copies of Ordinances and Resolutions.
STUDY SESSION NOTES
CITY OF WHEAT RIDGE, COLORADO
City Council Chambers 7500 W. 29th Avenue
March 21. 2016
Mayor Joyce Jay called the Study Session to order at 6:37p.m.
Council members present: Monica Duran, Janeece Hoppe (arrived at 7:14pm), Kristi
Davis, George Pond, Tim Fitzgerald, Genevieve Wooden, and Larry Mathews
Absent: Zachary Urban
Also present: City Clerk, Janelle Shaver; City Manager, Patrick Goff; Police Chief Daniel
Brennan; Division Chief, Dave Pickett; Public Works Director, Ken Johnstone; guests and
interested citizens.
At the Mayor's request and Council's consent, the rules were suspended to allow Margie
Seyfer to give a short presentation about the upcoming kite festival. She distributed
samples of the flier (one side Spanish; one side English) that is going to 1800 school
children in Wheat Ridge. She also displayed the window poster that will be seen around
town. She went through the list of events for this year's festival. New this year is a mini-
train that will run continuously in the west end of the south parking lot.
PUBLIC COMMENT ON AGENDA ITEMS
Kim Calomino (WR) spoke on Agenda Item 3 and expressed support for the creation of
a storm water utility to make our infrastructure current. She doesn't think it's a tax -it's
only a fee.
APPROVALOFAGENDA
.1 Staff Report( s)
2. JEFFCOM IGA and consolidation -Chief Brennan
Chief Brennan introduced Brian Wilkerson of Revolution Advisors, the consultant who
has conducted the regionalization project. Mr. Wilkerson walked through details of the
IGA for consolidation of 911 services.
Why have 911 Consolidation for Jefferson County?
• To improve service (better response times and fewer call transfers)
STUDY SESSION NOTES: March 21 ,2016
Page -2-
• Some centers, including Wheat Ridge, struggle to maintain adequate staffing
levels. In WR during 2015 the staffing level averaged 40% below what was
authorized.
• Increasing costs duplicated across centers as volume increases and technology
requirements evolve
• Increased concern about Mass Events (terrorism, natural disasters, etc.)
• Other regionalization functions in Jeffco have been successful (SWAT, Drug Task
Force)
• Consolidation has been a national trend for 20 years, resulting in greater
economies of scale, more efficient use of resources and improved interoperability.
Proposed Solution (5 different options received in-depth study)
• A single consolidated center known as Jeffcom, with specialized dispatch groups
for law enforcement and fire, plus dedicated call takers for 911 and admin calls
• Center location: West Metro Fire Communications Center, (with backup/failover to
another metro area 911 center)
• A separate Authority with its own governing board
• Tentative live operation date of July 2017.
• Initial members:
o Arvada, Golden, Lakewood and Wheat Ridge Police; Jefferson County Sheriff
o West Metro, Arvada and Evergreen Fire
o A total of 21 agencies will be served by the center. Smaller agencies in the
County would also contract for call-taking and dispatch services (Lakeside,
Mountain View, etc.)
Benefits to citizens
• Improved call answering times, time to dispatch and response times
• Reduced hold times I abandon rates I transfers I misdirected calls
• Better coordination of critical events that cross jurisdictional lines
• Enhanced coordination in Mass Events'
Personnel concerns
• About 155 positions will be needed. Existing dispatchers will all have jobs.
• Salary will be better; benefits not lost; better career advancement opportunity
• Cross jurisdictional knowledge will be stressed so that dispatchers know the area
they serve.
• An Executive Director has already been hired, from Texas. She already working
on this to make sure it's ready to go when the time comes.
Costs
• The total initial operating budget for Jeffcom is $15,249,580. (This is a savings of
$3M over the cost for current operation of 8 centers.)
• Jefferson County Emergency Communications Authority (JCECA), which is funded
by Jeffco phone users for 911 services, will contribute $4,200,000.
• Contract services will contribute $261 , 192
• The remaining $10,778,388 will be contributed by the member agencies based on
a formula.
STUDY SESSION NOTES: March 21 , 2016
Page -3-
• Per the IGA formula, WRPD's share is projected to be $657,222.
• Our 2016 budget allocates $924,709 for our dispatch center.
• The projected cost savings in $267,487.
• Not all duties that WRPD dispatch performs are appropriate to transfer to Jeffcom.
• A review of dispatch center duties is being done to determine what duties should
be transferred and what duties should remain in house.
• Some additional personnel costs may be incurred to cover those duties not
transferred
Other considerations
• The focus has been on improved service and best practices.
• The actual costs for the center have been less than was projected.
• While the main focus of the consolidation wasn't cost savings, there is significant
benefit in terms of future cost avoidance for implementing Next Gen 911 and other
future technologies.
• Small jurisdictions will have service.
Council questions and discussion followed.
• Will calls from cell phones be recognized? The Chief said we already have that
capability, but we aren't GPS capable in our patrol cars. That will be a future
request. The Next Gen 911 will go beyond cell phones and include
communication capabilities such as texting and social media.
• What duties will be kept in house and what will it cost? They're working to identify
that now; some calls will be handled locally (some administrative, code
enforcement, animal control, etc.) and he doesn't know if he'll need people or
technology. He doesn't anticipate chewing up the entire $267K on savings-
maybe some minor upgrades to our phone technology and a position or two -
possibly low level records clerk or increased hours for the records department. He
will keep Council advised.
• The Chief explained how the 2009 storm overwhelmed our one call taker and one
dispatcher instantly, and how when things get busy people get put on hold. The
force multiplier will help prevent situations like that.
Janeece Hoppe arrived at 7:14pm
• WR Fire is included as part of West Metro Fire.
• WR Police will still respond to WR calls. Calls near boundaries will likely be
covered sooner.
• There will be a back-up location and the ability to virtually transfer the operation in
an emergency.
• IGA will come to Council next week; Arvada Fire and West Metro Fire have
already approved it.
STUDY SESSION NOTES: March 21 , 2016
Page -4-
3. Revenue enhancements/storm water utility -Patrick Goff
Councilmembers Wooden and Pond requested a discussion about potential tax increases
including, but not limited to, a storm water utility.
To provide financial perspective Mr. Goff gave a brief update on the results (unofficial) of
the 2015 general fund budget numbers.
• Revenues ended up being 0.7% more than projected; expenditures were 1.6%
less.
• Unrestricted fund balance will be just under $700K larger than expected. (Part of
that will go for the Fruitdale project and we've done the supplemental appropriation
of $150,000 for Tabor Street improvements--so it's mostly gone.)
• Comparing 2015 to 2014:
o General fund revenues were up 4% or $1 .2M, which is good for WR.
Mostly due to increased sales tax.
o Sales tax revenue was up 8.1% or $1 .5M. (Note: Use tax was down .)
• Revenues have remained higher than expenditures every year since 2010.
• Reserves are decreasing primarily due to transfers to CIP
• Grants have helped ($3.5M for 32"d & Youngfield, $25M for Wadsworth PEL,
Kipling Trail).
• Revenue are sufficient to take care of routine needs, but no money is left for large
capital projects without grants.
• Council policy set in 2011 was to maintain a 17% minimum reserve.
Council discussion and questions followed. Points of opinion and inquiry included :
• Property tax is about 2-3% of our total revenue. Property tax for a $325K house is
about $45-46.
• Most of the DIRT projects are transportation related. Sidewalks and drainage on
W 381h are high on the list.
• We should consider a fee; we shouldn't keep kicking the can down the road.
• Fee amounts? In 2004 a consultant recommended: Residential -unit-based;
$4.1 0/mo. Industrial and commercial: based on acreage and amount of hard
surface.
• Administration? Mr. Goff said this could be done in-house with additional staff, but
recommended contracting it out.
• Of the communities across the front range that have storm sewer utilities, rates
range from $1 .39/mo to $14.26/mo (Ft Collins). Flat surfaces could be included or
not. We could do a flat rate. There are all kinds of ways to set it up.
• There are other capital needs besides drainage, including $267M in DIRT and
deferred maintenance. We need $6M for Wadsworth, $9M for 381h Avenue, $6M
for critical maintenance, plus the TOO site, Clear Creek Crossing , etc. A storm
water district will only solve one problem.
• We need to look at all our problems and find one solution, so we can position
ourselves and attract young families.
• Understand the need, but think we need to look at this in a more general
perspective. We also need to prioritize our spending.
STUDY SESSION NOTES: March 21 , 2016
Page -5-
• Need an updated plan, to look at priorities, and have further investigation.
• Can we get an updated DIRT list, costs and what we've done so far?
• A storm water utility has a defined purpose and shouldn't be ignored.
• Need specifics on deferred maintenance.
• A tax to cover all the City's needs isn't the way to go; we need to be more
specific.
• Need to decide what's appropriate for each need; there are other funding
possibilities.
• Look at all the needs and all the possibilities
• An asset replacement schedule is important
• We spend about $2M/yr on preventative maintenance; there are limited funds for
drainage. The percentage of revenue used for the capital improvement budget
can be provided.
• While grants are available, it's a very competitive field. Everyone in the country
needs grants for infrastructure.
Mr. Goff will get updated and detailed information on the topics mentioned for a
continuation of the discussion.
4. Elected Officials' Report(s)
Kristi Davis brought up the subject of Mr. Mathews' comment last week that 5
councilmembers have said citizens aren't smart. She thinks this is divisive and requested
that generalizations like that stop. Mr. Mathews clarified that he said "in the past seven
months he's heard 5 different politicians say that the general populace isn't capable of
keeping up with the complexities of government", and it included a state representative
and past councilmembers. Discussion between the two followed.
Tim Fitzgerald expressed concern about the layout of the Incarnation development.
Walking access to 381h Avenue was to be part of that plan, but buildings are built right
where people would walk. Mr. Goff noted the project isn't complete; it will be done. Mr.
Fitzgerald assured there's no way to get to 38tn. Mr. Goff will research it and send an
email to Council.
Larry Mathews offered that as we do these improvement projects we need to be mindful
of putting undue burdens on other agencies like sewer, water, and gas. Mr. Pond noted
that the agencies are asked if they can serve and Mr. Goff said there's a referral process
with agencies. He also noted the City contributed to the upgraded sewer line for the 52-
unit Fireside housing development on West 38th.
Genevieve Wooden expressed her disappointment that there was no retreat. She
understands Mr. Dahl's memo about proper notice being required , but is extremely upset
STUDY SESSION NOTES: March 21 , 2016
Page -6-
that 10-12 people's schedule was scuttled at the last minute. It took months to put it
together, get the facilitator and she wants the public to know they had a good agenda
planned about how to work together.
Discussion followed.
Mr. Mathews said he pointed out the rule about notice requirements when he realized it
and asked for a ruling. There was no intention to "scuttle" anything.
Mr. Goff pointed out there is conflict between state statues and the Council Rules -which
he thinks need to be changed.
Mr. Pond noted the retreat will be rescheduled.
Janeece Hoppe suggested that people are responsible for their own behavior. She
promises to be the most 'respectful disagreer' she can be.
ADJOURNMENT
The Study Session adjourned at 8:14p.m.
nelle Shaver, Ctty Clerk
APPROVED BY CITY COUNCIL ON April11 , 2016
George Pond, Mayor Pro Tern
... \ ~ 4 • • Ci ty of ?WlieatRi_dge
ITEM NO:~
DATE: April II, 20 16
REQUEST FOR CITY COUNCIL ACTION
TITLE: COUNCIL BILL NO. 05-2016 -AN ORDINANCE IMPOSING A
TEMPORARY MORATORIUM ON THE SUBMISSION,
ACCEPTANCE, PROCESSING, AND APPROVAL OF
APPLICATIONS AND REQUESTS FOR A PERMIT, LICENSE,
LAND USE APPROVAL OR OTHER APPROVAL FOR A
FREEST ANDING EMERGENCY ROOM FACILITY
D PUBLIC HEARING
D BIDS/MOTIONS
0 RESOLUTIONS
QUASI-JUDICIAL:
Lhf?
City Attorney
ISSUE:
0 ORDINANCES FOR J5T READING (03/28/16)
~ ORDINANCES FOR 2ND READING (04/1 1/16)
D YES ~ NO
~
This Ordinance imposes a 365-day moratorium on the submission, acceptance, processing and approval
of applications and requests related to freestanding emergency room facilities. The purpose of the
moratorium is to allow the Council to evaluate -and amend, if appropriate -the City's existing
regulations that address the zoning and Licensing of these facilities.
PRIOR ACTION:
Council discussed this issue on March 7, 2016, and directed that a moratorium ordinance be prepared.
First reading was conducted on March 28, 20 J 6.
FINANCIAL IMPACT:
The potential loss of I icense, permit, application and similar fees associated with applications for
freestanding emergency room (ERs) faciliti es over the next year is likely nominal.
BACKGROUN D:
Freestanding ERs are increasing in number and popularity. In Colorado, the number of freestanding
ERs has ri sen from two in 2012 to at least 35 by this summer. These facilities provide emergency
medical treatment and care similar to a hospital-based ER. Ambulances deliver to these freestanding
Council Action Form -ER Moratorium
April II , 2016
Page 2
facilities and many offer more sophisticated on-site services -such as radiology and lab services -than
urgent care facil ities. These types of facilities are not currently li censed or regulated by the state.
Freestanding ERs likely generate land use impacts that are more akin to hospitals than to other
medical facilities, such as clinics, doctor's offices and urgent-care facilities. Unlike these other
types of medical facilities, freestanding ERs accommodate ambulance and other emergency-vehicle
traffic and they are often open 2417. They produce li ght, noise, glare and traffic beyond that of a
non-emergent medical care facility. 1t is therefore appropriate to study and evaluate whether the
City's existing zoning regulations adequately address freestanding ER facilities.
There have been a number of recent media stories on freestanding ERs and patient confusion
between freestanding ERs and urgent care facilities. Because freestanding ERs are not currently
)jcensed or regulated by the state. patients may also be uninformed about the relative costs, benefits,
advantages and disadvantages of visiting a freestanding ER versus a hospital-based ER. It is
therefore appropriate for Council to study and evaluate whether the City should enter the licensing
fray and adopt some local licensing requirements for freestanding ERs.
This Ordinance maintains the status quo of freestanding ERs within the City (none) while the
Council studies the policy issues and adopts further legislation if it deems appropriate.
OPTIONS FOR COUNCIL ACTION:
I. Approve the ordinance on second reading;
2. Approve the ordinance on second reading with amendment(s); or
3. Postpone consideration of the ordinance indefinitely.
RECOMMENDED MOTIONS:
"I move to approve Council Bill No. 05-2016, an ordinance imposing a temporary moratorium on
the submission, acceptance, processing and approval of applications and requests for a penn it,
license, land use approval or other approval for a freestanding emergency room facility, on second
reading, and that it take effect 15 days after final publication.'
Or,
"I move to postpone indefinitely Council Bill No. 05-2016 an ordinance imposing a temporary
moratorium on the submission. acceptance, processing and approval of applications and requests for
a permit, license, land use approval or other approval for a freestanding emergency room facility.
for the following reason(s) "
REPORT PREPARED BY;
Carmen Beery, City Attorney's Office
Gerald Dahl, City Attorney
Patrick Goff, City Manager
ATTACHMENTS:
I. Council Bill No. 05-2016
2. March 2, 20 16 StaffMemorandum
CITY OF WHEAT RIDGE, COLORADO
INTRODUCED BY COUNCIL MEMBER WOODEN
Council Bill No. 05
Ordinance No. ---Series 2016
TITLE: AN ORDINANCE IMPOSING A TEMPORARY MORATORIUM ON THE
SUBMISSION, ACCEPTANCE, PROCESSING, AND APPROVAL OF
APPLICATIONS AND REQUESTS FOR A PERMIT, LICENSE, LAND USE
APPROVAL OR OTHER APPROVAL FOR A FREESTANDING EMERGENCY
ROOM FACILITY
WHEREAS, the City of Wheat Ridge ("City") is a home rule municipality
operating under a charter adopted pursuant to Article XX of the Colorado Constitution
and vested with the authority by that article and the Colorado Revised Statutes to enact
laws to govern and regulate the use of land within its territory; and
WHEREAS, pursuant to this authority, the Wheat Ridge City Council ("Council")
previously adopted local land use regulations, codified as Chapter 26 of the Wheat
Ridge Code of Laws ("Code"); and
WHEREAS, the City's zoning regulations currently permit freestanding
emergency room facilities to locate within the Mixed Use-Commercial and Planned
Hospital Development zone districts; and
WHEREAS, the Council finds that freestanding emergency room facilities may
cause land use impacts that are different than those caused by other detached health
care facilities due to the extended hours that emergency facilities may be open; and
WHEREAS, in response to the increase in the number and popularity of
freestanding emergency room facilities over the past several years, the Council finds
and determines that it is necessary and desirable to examine the City's zoning laws and
business licensing regulations governing freestanding emergency room facilities to
ensure that they are appropriately located; and
WHEREAS, to prevent the further location of freestanding emergency room
facilities in potentially inappropriate locations while the Council studies the issue, the
Council desires to impose a moratorium on the submission, acceptance, processing,
and approval of all applications and requests for a permit, license, land use approval or
other approval for any freestanding emergency room facility, commencing upon the
effective date of this Ordinance and expiring 365 days thereafter; and
WHEREAS, the imposition of a moratorium on the submission, acceptance,
processing, and approval of all applications and requests for a City permit, license, land
use approval or other approval is reasonable in time and scope and would not cause an
unnecessary hardship upon or unreasonably prejudice any party.
Attachment 1
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WHEAT RIDGE, COLORADO:
Section 1. Findings. The above and foregoing findings are hereby incorporated
by this reference as specific findings and determinations of the Council.
Section 2. Temporary Moratorium. A temporary moratorium is hereby
imposed on the submission, acceptance , processing, and approval of all applications
and requests for a City permit, license, land use approval or other approval for any
freestanding emergency room facility. The City staff is directed to refuse to accept for
filing, and not to further process or review any pending applications or requests for such
facilities during the moratorium period.
Section 3. Definition of freestanding emergency room facility. For purposes of
this Ordinance, a "freestanding emergency room facility" is and means a medical facility
that is not physically attached to a hospital facility that has the capability of providing
medical care and services to patients with emergency medical conditions in a manner
similar to emergency rooms located within hospitals. Features of a freestanding
emergency room facility may include, but are not limited to, expanded hours of
operation, drive-lanes or vehicle bays to accommodate ambulance arrivals and
departures, board-certified emergency physicians, board-certified emergency nurses,
on-site lab and imaging capabilities and similar equipment, services and treatments not
commonly available in urgent-care facilities.
Section 4. Duration. The moratorium imposed by this Ordinance shall
commence on the effective date of this Ordinance and shall expire on the 365th day
thereafter.
Section 5. Staff to Investigate and Prepare Proposed Regulations. Before the
expiration of the moratorium imposed by this Ordinance, City staff shall review and
analyze the City's existing regulations governing freestanding emergency room
facilities, as directed by the Council, and present any proposed amendments thereto to
the Council. The Council declares that it will give due and timely consideration to
recommended changes to the Code.
Section 6. Effective Date. This Ordinance shall take effect fifteen (15) days
after final publication, as provided by Section 5.11 of the Charter.
INTRODUCED, READ , AND ADOPTED on first reading by a vote of 8 to 0 on
this 28th day of March, 2016, ordered published in full in a newspaper of general
circulation in the City of Wheat Ridge and Public Hearing and consideration on final
passage set for April 11th, 2016, at 7:00 o'clock p.m., in the Council Chambers, 7500
West 29th Avenue, Wheat Ridge, Colorado.
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by
a vote of to , this day of , 2016.
2
SIGNED by the Mayor on this ____ day of ________ , 2016.
ATTEST:
Janelle Shaver, City Clerk
First Publication: March 31,2016
Second Publication:
Wheat Ridge Transcript
Effective Date:
3
Joyce Jay, Mayor
Approved As To Form
Gerald E. Dahl, City Attorney
~ . ~
... ... , -r City o f • --~Wheat&_dge ~OFFICE OF THE 0TY MANAGER
Memorandum
TO: Mayor and C ity Council
FROM: Patrick Goff, City Manager
Ken Johnstone, Community Development Director
DATE: March 2, 2016 (for March 7111 Council Meeting)
SUBJECT: Freestanding Emergency Rooms
Introduction
Colorado has recently experienced a substantial growth in freestanding emergency rooms (ERs),
increasing from 2 in 2012 to at least 35 by the summer of 2016. There has been one rezoning
request to allow for this business model in Wheat Ridge. There has also been a tremendous
amount of media coverage around freestanding ERs, pri marily focused on patient confusion
conceming the difference between freestanding ERs and urgent care centers (see attachments).
On November 23, 2015, consensus was reached by City Council to include a discussien
concem ing freestanding ERs on a future study session agenda.
Prior Actions
In 2015, an application was received by the C ity to rezone the property located at the southeast
comer of 38111 A venue and Wadsworth Boulevard from mixed-use neighborhood (MU-N) to
mixed-use commercial (MU-C). If approved the MU-C zoning would have potentially allowed
various commercial and mixed uses. However, the stated intent of the applicant requesting the
rezoning was to allow fo r the construction of a freestanding emergency room on the site.
Freestanding ERs are not a specified use in the City's zoning use charts. However, staff bas
detemtined the use is similar to both a hospital and medical office use. Based on hours of
operation and heavy reliance on customers arriving by ambulance, staff determined these
freestanding ERs are most similar to the emergency room activity associated with a hospital. A
medical office is allowed in MU-N zone district and both medical offices and hospitals are
allowed in MU-C zoning. Hospitals are allowed in a MU-C zone district (upon review and
approval of an administrative conditional use permit); but not allowed in MU-N, which is the
property 's current zoning.
Staff presented the rezoning application and a recommendation of approval to Planning
Commission at a public hearing on October I, 2015. By a vote of 4 to 1, the Planning
Commission recommended denial of the request for the following reasons:
I . The proposed zone change is unnecessary because sufficient MU-C zoning exists in the
immediately adjacent areas located next to the site.
2. The proposed zone change may negatively impact the public health, safety, or welfare of
Attachment 2
the community.
3. The proposed zone change is not compatible with the surrounding area; that being the
church and the adjacent properties that will probably be subjected to zoning change
requests in the future.
4. No certificate of need is needed for new hospitals in Colorado, which is an oversight.
5. There is no need for this use and no need for additional MU-C zoning.
The rezoning was introduced to City Council on fi rst reading on October 26, 2015. The first
reading on the bill was approved 6 to 2. A public hearing was scheduled for November 23, 20 I 5
but the appli cant formally withdrew their rezoning application prior to the public hearing.
Background
As a po licy matter, it is appropriate for City Council to consider whether there are operational or
other aspects of these businesses that require them to be regulated in a different manner. There
are many uses that are called out specifically in the City's municipal code for special regulation.
Chapter 11 -Licenses and Permits. By way of example, pawn brokers, marijuana related
businesses, amusement arcades, night clubs and social clubs all are subject to special licensing
requirements contained in Chapter I I. It could be appropriate to consider requiring freestanding
ERs go through a special licensing process to address specific issues of concern.
Chapter 26 -Zoning. Various uses are required by Chapter 26 (Zoning and Development) to go
through an additional review process. There are dozens of uses that require either special use
review or conditional use review (mixed use districts only). Examples of special uses include day
care, certain auto related uses, private schools, contractor's yards and certain fueling stations.
Even govemment buildings with outside storage can trigger a special use review. The special use
review process starts with a neighborhood meeting and can be reviewed and approved
administratively. Under certain circumstances. special use review will come before City Council
to approve or deny or approve with conditions.
It could be appropriate to consider requiring freestanding ERs to be reviewed as either a special
use or conditional use. There are likely various other zoning options that could be considered for
application on these facilities, if it is detennined that they generate unique impacts in the
community or in a neighborhood. The City imposes minimum separation requirements on certain
uses. The City has maximwn "caps" on the number of billboards and marijuana establishments,
which would be another option to consider.
Conclusions
Staff is requesting preliminary policy direction from City Council whether to conduct additional
research regarding freestanding ERs. The intent would be to detennine whether any local
regulatory changes are needed to address unique impacts associated with this land use and
business model. If so directed, staff would recommend additional research and likely conduct
some type of convening of affected parties who operate in this or related industries.
Attachments
I. Various media articles
2
~ '4 ..... ~ " City of • JP'"Wlie atRt.,dge
ITEM NO: ;). ·
DATE: April I I, 2016
REQUEST FOR CITY COUNCIL ACTION
TITLE: COUNCIL BILL NO. 07-2016 -AN ORDlNANCE APPROVING
THE REZONING OF PROPERTY LOCATED AT
10803 W. 44TH A VENUE FROM AGRICULTURAL-ONE,
RESIDENTIAL-THREE, AND COMMERCIAL-ONE TO
MIXED USE-NEIGHBORHOOD (MU-N) (CASE NO. WZ-16-
01/FRUITDALE)
0 PUBLIC HEARING
0 BIDS/MOTIONS
0 RESOLUTIONS
ISSUE:
(gJ ORDINANCES FOR 1ST READING (4/11/2016)
0 ORDINANCES FOR 2 ° READING (5/9/2016)
rgJ YES 0 NO
or ~ City Manager
The applicant is requesting approval of a zone change from Agricultural-One, Residential-Three,
and Commercial-One to Mixed Use -Neighborhood (MU-N) for property located at 10803 W.
44th A venue.
The proposed rezoning area includes one parcel, the total size of which is approximately
l.41 acres. The purpose of the zone change is to consolidate the zoning, to modify the list of uses
and to simplify the review and approval for future reuse of the property.
The Wheat Ridge Housing Authority (WRHA) is the owner and applicant, and at this time they
are working with a developer partner to reuse the property for 16 loft-style apartments. Regardless
of whether this redevelopment moves forward, the Authority considers a zone change necessary
for redevelopment of the property in any capacity.
PRIOR ACTION:
Planning Commission will hear the request at a public hearing on April 7, 2016. The staff report
and meeting minutes from that meeting will be included with the ordinance for second reading.
Council Action Form -Fruitdale Zone Change
April II , 2016
Page 2
FINANCIAL IMPACT:
The proposed zone change is not expected to have a direct financial impact on the City. The
rezoning may, however, expand redevelopment opportunities for the property, which promotes the
Ci ty's economic development goals.
BACKGROUND:
The site is located at 10803 W. 44lh Avenue, on the north side ofW. 441h Avenue between Parfet
St. and Moore Ct. The subject site is 1.41 acres in size and is zoned Agricultural-One (A-I),
Residential-Three (R-3) and Commercial-One (C-1 ).
The subject property bas roughly 198 feet of street frontage along W. 441h Avenue, with a curb cut
near the center, roughly 24 feet in width. The property contains two structures. The first is a
cottage along the western property line near the front, approxjmatcly 1,100 square feet in size.
The second is the hi storic Fruitdale School building which has not been used since 2007. The
school structure which was built in 1927 is located toward the rear of the property with a single
story addition on the west side constructed in the 1950s.
The property was previously owned by Jefferson County Public Schools. When the Norma
Anderson preschool opened to the east in 2007, Fruitdale School was decommissioned. The
Housing Authority purchased Fruitdale School in 20 II and has been seeking a reuse for the
property since that time. WRHA is under contract to sell the property to a developer partner,
Hartman Ely Investments (HEI.). The developer is proposing reuse of the existing structures fo r
the purpose of creating 16 loft-style apartments. Regardless of whether HEI is the ultimate buyer,
WRHA considers the zone change necessary fo r redevelopment of the property.
Surrounding Land Uses
Surrounding properties include a variety of land uses. Immediately to the east and north is the
Nanna Anderson Preschool facility, owned and operated by the Jefferson County School District.
Along theW. 44th Avenue conidor are properties zoned C-1, Restricted Commercial (R-C),
Residential-Three (R-3), Residential-Two (R-2) and A-1 . The uses along the corridor vary, with
multi-farrnly residential properties, numerous commercial businesses, a few scattered single family
homes, and a church. To the north of the property and the Nonna Anderson Preschool is
residential development, with both multi-family buildings and duplexes.
Currem and Proposed Zoning
The property currently has three separate zorungs: Agricultural-One (A-1), Residential-Three (R-
3), and Commercial-One (C-1 ). The purpose of the zone change to Mixed Use-Neighborhood
(MU-N) is to consolidate zoning on the site and to prepare it for redevelopment opportunities.
The MU-N zoning allows a variety of residential, commercial and civic land uses.
The MU-N zoning is flexible enough to accommodate HE! 's residential reuse proposal. but would
also be appropriate for most future development, if for some reason HEI does not move forward.
MU-N is also an appropriate zone distri ct for this location. This zone district is generally located
Council Action Form -Fruitdale Zone Change
Aprilll ,2016
Page3
along neighborhood main streets, such as W. 44111 Avenue, because it allows for residential uses as
well as a limited range of commercial and retail uses.
RECOM1\1ENDED MOTION:
"I move to approve Council Bill No. 07-2016 an ordinance approving the rezoning of property
located at 10803 W. 441h Avenue from Agricultural-One, Residential-Three, and Commercial-One
to Mixed Use -Neighborhood (MU-N) on first reading, order it published, public hearing set for
Monday, May 9, 20 16 at 7 p.m. in City Council Chambers, and that it take effect 15 days after
final publication."
REPORT PREPARED/REVIEWED BY:
Lauren Mikulak, Senior Planner
KenJleth Johnstone, Community Development Director
Patrick Goff, City Manager
ATTACHMENTS:
I. Council Bill No. 07-2016
CITY OF WHEAT RIDGE
INTRODUCED BY COUNCIL MEMBER -------
COUNCIL BILL NO. 07
ORDINANCE NO. ___ _
Series of 2016
TITLE: AN ORDINANCE APPROVING THE REZONING OF PROPERTY
LOCATED AT 10803 W. 44TH AVENUE FROM AGRICULTURAL·
ONE, RESIDENTIAL· THREE, AND COMMERCIAL-ONE TO
MIXED USE-NEIGHBORHOOD (MU-N) (CASE NO. WZ-16-
01/FRUITDALE)
WHEREAS, Chapter 26 of the Wheat Ridge Code of Laws establishes
procedures for the City's review and approval of requests for land use cases; and,
WHEREAS, the Wheat Ridge Housing Authority has submitted a land use
application for approval of a zone change to the Mixed Use-Neighborhood zone district
for property located at 10803 W. 44th Avenue; and,
WHEREAS, the City of Wheat Ridge has adopted a comprehensive plan-
Envision Wheat Ridge-which calls for a mix of land uses along neighborhood
commercial corridors such as W. 44th Avenue; and,
WHEREAS, a zone change will consolidate the existing zoning on the property
and enable future reuse of the vacant property; and ,
WHEREAS, the City of Wheat Ridge Planning Commission held a public hearing
on April 7, 2016 and voted to recommend of rezoning the property to Mixed
Use-Neighborhood (MU-N),
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WHEAT RIDGE, COLORADO:
Section 1. Upon application by the Wheat Ridge Housing Authority for approval
of a zone change ordinance from Agricultural-One (A-1 ), Residential-Three (R-3),
and Commercial-One (C-1) to Mixed Use-Neighborhood (MU-N) for property
located at 10803 W . 44th Avenue, and pursuant to the findings made based on
testimony and evidence presented at a public hearing before the Wheat Ridge
City Council, a zone change is approved for the following described land:
A PARCEL OF LAND LOCATED IN THE NORTH HALF OF SECTION 21 ,
TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH PRINCIPAL MERIDIAN,
CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO,
BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: CONSIDERING
THE NORTH-SOUTH CENTERLINE OF THE NORTH HALF OF SECTION 21
TO BEAR NORTH 00°18'33" WEST, A DISTANCE OF 2645.89 FEET
BETWEEN A FOUND 3-1 /4" BRASS CAP, MARKED "CITYOF WHEAT RIDGE,
ATTACHMENT 1
SURVEY MONUMENT, C1 /4, S21, T3S, R69W, 1984, LS 13212" IN RANGE
BOX AND A FOUND 3-1/4" BRASS CAP, MARKED "CITY OF WHEAT RIDGE,
SURVEY MONUMENT, 1/4, S16/S21 , T3S, R69W, 1984, LS 13212" IN RANGE
BOX, WITH ALL BEARINGS CONTAINED HEREIN RELATIVE THERETO.
COMMENCING AT THE NORTH QUARTER CORNER OF SAID SECTION;
THENCE SOUTH 00°18'33" EAST,ALONG WEST LINE OF THE NORTHEAST
QUARTER OF SAID SECTION, A DISTANCE OF 1600.70 FEET TO A POINT
ON THE NORTH LINE OF LOT 15, FRUITDALE PATIO HOMES SUBDIVISION,
DESCRIBED IN RECEPTION NO. 93180748, DATED NOVEMBER 3, 1993,
RECORDED AT JEFFERSON COUNTY CLERK AND RECORDER, SAID
POINT BEING THE POINT OF BEGINNING; THENCE NORTH 89°31'09" EAST
ALONG SAID NORTH LINE,A DISTANCE OF 11 .06 FEET; THENCE SOUTH
DEPARTING SAID NORTH LINE 00°18'34" EAST, A DISTANCEOF 140.24
FEET TO A POINT ON THE NORTH LINE OF A PARCEL OF LAND
DESCRIBED IN RECEPTION NO. 2012138009, DATED DECEMBER 21 ,2015,
RECORDED AT JEFFERSON COUNTY CLERK AND RECORDER; THENCE
SOUTH 89°46'58" EAST ALONG SAID NORTH LINE, A DISTANCE OF 36.36
FEET;THENCE DEPARTING SAID NORTH LINE SOUTH 00°18'40" EAST, A
DISTANCE OF 89.92 FEET; THENCENORTH 90°00'00" EAST, A DISTANCE
OF 51 .64 FEET TO A POINT ON THE EAST LINE OF SAID PARCEL;THENCE
SOUTH 00°18'40" EAST, ALONG SAID EAST LINE, A DISTANCE OF 172.70
FEET TO THE NORTHRIGHT OF WAY LINE OF WEST 44TH AVENUE;
THENCE NORTH 89°53'18" WEST, ALONG SAID NORTHRIGHT OF WAY
LINE, A DISTANCE OF 198.00 FEET TO THE WEST LINE OF SAID PARCEL;
THENCE NORTH 00°18'41" WEST, ALONG SAID WEST LINE, A DISTANCE
OF 262.43 FEET TO THE SOUTHWEST CORNER OFSAID LOT 15; THENCE
NORTH 00°18'34" WEST, ALONG THE WEST LINE OF SAID LOT, A
DISTANCE OF139.26 FEET TO THE NORTHWEST CORNER OF SAID LOT;
THENCE NORTH 89°31'09" EAST, ALONG THENORTH LINE OF SAID LOT, A
DISTANCE OF 98.94 FEET TO THE POINT OF BEGINNING. SAID PARCEL
CONTAINING 62 ,708 SQ.FT. OR 1.4396 ACRES, MORE OR LESS.
ALSO KNOWN AS 10803 W. 44TH AVENUE.
Section 2. Vested Property Rights. Approval of this zone change does not
create a vested property right. Vested property rights may only arise and accrue
pursuant to the provisions of Section 26-121 of the Code of Laws of the City of
Wheat Ridge.
Section 3. Safety Clause. The City of Wheat Ridge hereby finds, determines,
and declares that this ordinance is promulgated under the general police power
of the City of Wheat Ridge, that it is promulgated for the health, safety, and
welfare of the public and that this ordinance is necessary for the preservation of
health and safety and for the protection of public convenience and welfare. The
City Council further determines that the ordinance bears a rational relation to the
proper legislative object sought to be attained.
Section 4. Severability: Conflicting Ordinance Repealed. If any section,
subsection or clause of the ordinance shall be deemed to be unconstitutional or
otherwise invalid, the validity of the remaining sections, subsections and clauses
shall not be affected thereby. All other ordinances or parts of ordinances in
conflict with the provisions of this Ordinance are hereby repealed.
Section 5. Effective Date. This Ordinance shall take effect 15 days after final
publication, as provided by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of _ to _ on
this 111h day of April, 2016, ordered it published with Public Hearing and consideration
on final passage set for Monday, May 9, 2016 at 7:00 o'clock p.m., in the Council
Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado, and that it takes effect 15
days after final publication.
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by
a vote of to , this day of , 2016.
SIGNED by the Mayor on this ___ day of ______ , 2016.
ATIEST:
Janelle Shaver, City Clerk
1st publication:
2nd publication:
Wheat Ridge Transcript:
Effective Date:
Joyce Jay, Mayor
Approved as to Form
Gerald Dahl, City Attorney
~ ', ~" • ... City or • :P'WheatR:l._dge
JT EM NO: 3.
DATE: April II, 2016
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO APPROVE THE ANNUAL SUPPORT AND
LICENSING RENE WAL AGREEMENT FOR THE
CARTEGRAPH SYSTEM, WITH PAYMENT OF $45,499 TO
CARTEGRAPH, INC., DUBUQUE, lA
0 PUBLIC HEARING
[81 BIDS/MOTIONS
0 RESOLUTIONS
QUASI-JUDlClAL:
ISSUE:
0 ORDINANCES FOR I ST READING
0 ORDINANCES FOR 2 ° READING
0 YES [81 NO
cf2~~
The ann ual renewal oflicensing and support of the existing Carte&rraph program and the
associated modules is necessary to maintain the software for the City. The annual renewal of
licensing and support will cost $45,499, which was approved in the 2016 In formation
Technology (IT) section of the budget. This package is all inclusive for licensi ng and technical
support services. It includes software upgrades and bug fixes and patches, plus technical support
to implement software enhancements and fixes.
PRIOR ACTION:
Council approved annual renewals of the agreement in 2013, 2014 and 2015.
FINANCIAL IMPACT:
$45,499 is designated for the renewal in the 2016 Budget.
BACKGROUND:
Currently, the City has access to several modules in the Cartegraph System. These are Sign
View (Sign Inventory), Pavement View (pavement conditions-inventory), Versa View
Council Action Fom1 -Renewal of Cartegraph System
April II , 2015
Page 2
(service requests), Stonn View (storm water asset inventory), Marking View (pavement
markings condition), Tree View (tree inventory), Park View (park equipment inventory),
Fleet (fleet maintenance) and GfS integration.
In mid-20 13 we completed a major upgrade to the software from Cartegraph . Support and
maintenance was required to receive the upgrade. The continued renewal of the annual
licensing and support contract is a strategic move to keep the Cartegraph software up to
date and to provide support, security and maintenance.
RECOMMENDATIONS:
Staff recommends approval of the annual renewal for the Cattegraph system.
RECOMMEND ED MOTION:
"I move to approve the annual support and li censing renewal agreement for the Cartegraph
system, with payment of $45,499 to Cartegraph, Inc., Dubuque, lA."
Or.
"I move to deny the approval of the annual support and licensing renewal agreement for the
Cartegraph system, with payment of$45,499 to Cartcgraph, Inc .. Dubuque, IA. to Cartegraph
Inc. for the following reason(s) ''
REPORT PREPARED AND REVIEWED BY:
Michael Steinke, IT Manager
Heather Geyer, Ad mini strati ve Services Director
Patrick Goff, City Manager
ATTACHMENTS:
I. Cartegraph In voice# SlN001299
I
Cartegraph· INVOICE ,,...,_ __ , s..-
3600 Digital Or, Dubuque. Iowa, 52003, United States
Phone: 563-556-8120 Fax: 563-556-8149
www.Cartegraph.com
Invoice Nwnber SIN001299
Invoice 0.. 0310212016
achremitQcartegraph.com
End User
Billing Address Shipping Address
Annabel Montoya
GIS
City of 1/Vheat Ridge
City of 1/Vheat Ridge
7500 West 29th Ave
V\lheatridge, CO 80033
POIContract
Product Heme
1 FLEXIicense UB Renewal
Tree Extension for
2 VERSAtools Support Service
Renewal
3 Fleet for WORKdirector
Support
4 Database Security Support
Renewal
5 Modification Support Renewal
Term
Start 0..
06/0712016
06/0712016
06/0712016
06/0712016
06/0712016
TaxSwnmary
Tax Code I
GO GREEN:
P~Tenns
Net 30 Days
Term End llilestone Quentity 0..
06/06/2017 22.00
06/0612017 1.00
06/06/2017 1.00
06/0612017 1.00
06/0612017 1.00
TaxV81ue I
For your convenience. we do accept ACHIEFT payments. If you have any questions or
comments about your software licensing agreement. please contact Tanya at 800.688.2656.
ext. 5298 or tanyalove@cartegraph.com. For service Invoicing questions and setting up
electronic payments, plea.se contact Mary Jo at 800.688.2656, ext 3312 or
maryjosmock@cartegraph.com.
Credit card payments: http:/fwww.Cartegraph.com/Payments
Please note the invoice tl from above with payment. Accounts that are past due will be
assessed a monthly 1.5% finance charge retroactive from the invoice date.
Attachme nt 1
Unit Price Tax
Value
$1,825.00 $0.00
$503.00 $0.00
$605.00 $0.00
$1,780.00 $0.00
$2,461 .00 $0.00
Net Total
Tax Total
Invoice Total
4/112016
Net value
$40,150.00
$503.00
$605.00
$1,780.00
$2,461.00
$45,499.00
$0.00
$45,499.00
Page 1 of 1
... ~l~ .. , City of ~Wheat&_dge ~OFACE OF THE CllY MANAGER
Memorandum
TO: Mayor and City Council
Patrick Goff, City Manager~ FROM:
DATE: April 4, 2016
SUBJECT: Review of Council Rules of Order and Procedure
ISSUE:
The Charter of the City of Wheat Ridge provides that the Council may determine its own rules of
procedure for meetings. Section C of Suspension and Amendment of These Rules states "These
Rules will be reviewed by Council within three months of an election ... " This item was originally
scheduled for the February I , 2016 study session which was cancelled due to a snowstorm.
PRIOR ACTION:
Council Rules of Order and Procedure were last amended in 2014. At the April 2l, 2014 Study
Session, numerous sections of the Rules were discussed and recommended for change. The City
Attorney incorporated all of the recommended changes and reorganized the numbering. The City
Council approved the Council Rules of Order and Procedure as amended on Apri l 28,2014.
RECOMMENDATION:
Council should review the Rules and Procedure and propose any reconunended changes. If there
are proposed changes, they will be placed on the next Council agenda fo r consideration.
ATTACHMENTS:
I. Rules of Order and Procedure
/,
~~A~ .... ~ ~of Wheat~ge
RULES OF ORDER AND PROCEDURE
CITY COUNCIL
WHEAT RIDGE, COLORADO
Adopted: April 28, 2014
Amended: ___ _
TABLE OF CONTENTS
I. AUTHORITY 3
II. CITIZENS' RIGHTS 3
III. CHAIR, MAYOR PRO TEM AND THEIR DUTIES 4
IV. CHAI R 4
MAYOR PRO TEM ........................................................................................... 4
CITY CLERK .................................................................................................. 5
CITY ATTORNEY ............................................................................................ 5
PARLIAMENTARIAN AND RULES OF ORDER ....................................................... 5
V. COUNCIL MEETINGS AND MEETING PROCEDURES 6
TYPES OF MEETINGS ..................................................................................... 6
STUDY SESSIONS .......................................................................................... 6
ADJOURNED MEETINGS .................................................................................. 6
EXECUTIVE SESSIONS ................................................................................... 6
MEETING NOTICES AND REQUIREMENTS .......................................................... 6
ATTEN DANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL
GATHERINGS ................................................................................................ 7
ABSENCES .................................................................................................... 7
RIGHT OF THE FLOOR .................................................................................... 8
ELECTED OFFICIALS MATTERS ........................................................................ 9
VI. ORDER OF BUSINESS AND THE AGENDA 9
ORDER OF BUSINESS ..................................................................................... 9
AGENDA: PREPARATION AND INITIATION OF AGENDA ITEMS ............................. 9
INITIATING AND ADDING AGENDA ITEMS ...................................................... 10
PUBLIC HEARINGS ....................................................................................... 11
ORDINANCES ON FI RST READING ................................................................. 11
TIME OF ADJOURNMENT ............................................................................... 11
VII. RECONSIDERATION 12
VIII. SUSPENSION AND AMENDMENT OF THESE RULES 12
SUSPEN SION .............................................................................................. 12
AMENDMENT ............................................................................................... 12
REVIEW ...................................................................................................... 13
-2-
RULES OF ORDER AND PROCEDURE FOR THE CITY
COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO
I. AUTHORITY:
Sections 4. 7 and 5.1 of the Home Rule Charter of the City of Wheat Ridge
authorize the City Council to determine its own rules of order and procedure for
meetings. The following Rules shall be in effect upon their adoption by the
Council until such time as they are amended or new Rules adopted in the manner
provided by these Rules.
II. CITIZEN'S RIGHTS
A. CITIZENS' RIGHTS:
1. Any person may speak only once per meeting for a maximum of
three (3) minutes on any item other than Agenda items.
2. Persons desiring to speak on an Agenda item are requested to sign
the appropriate roster in Council Chambers. Speakers shall confine
their remarks to the relative item. There shall be no time limit
applied to Citizens' Comments on any scheduled Agenda item unless
deemed appropriate by the Chair.
3. There shall be no restriction on the number of citizens who wish to
speak.
4. The content of any speaker's comments cannot be censored.
5. Persons in attendance shall be allowed to donate time to other
speakers to a maximum of nine (9) minutes, including the three (3)
minutes the original speaker has.
6. The Chair will entertain no written comments from the public unless
a member of the public representing the author is present to read
them into the record. A Council Member may read written comments
into the record with the approval of the majority of the Council
present.
7. Council has the choice whether or not to respond to citizens after the
closure of the Citizen Comment portion of the meeting.
-3-
8. All written communications to Council must be signed. If not signed,
the written communications may not be accepted.
III. CHAI R, MAYOR PROTEM, CITY CLERK, CITY ATTORNEY,
PARLIAMENTARIAN AND THEIR DUTIES AT ME ETINGS
A. CHAIR:
1. The Mayor shall preside over the meetings of the Council.
2. In the absence of the Mayor, the Mayor ProTem shall preside.
3 . The Chair shall preserve order and decorum, prevent personal
attacks or the impugning of members motives, confine members in
debate to questions under discussion, be responsible for conducting
meetings in an orderly manner, assure that the minority opinion may
be expressed and that the majority be allowed to rule.
B. MAYOR PROTEM:
1. At the first or second Regular meeting in November of each year, the
Council shall nominate, by secret paper ballot, and elect by motion
upon a majority vote, a Mayor Pro Tem who shall serve until their
successor is elected. The procedure shall be as follows:
• The presiding officer will announce that the floor is open for
nominations for the position of Mayor ProTem.
• Nominations will be taken from City Council members by voice.
No second is needed.
• Ea ch nominee will have the opportunity to address the Council.
• Each Council member will mark the paper ballot with the name of
the nominee they wish to vote for and fold the paper in half to
ensure secrecy.
• The City Clerk will collect the ballots, tally the results, and return
the written name of the majority vote receiver to the presiding
officer, who will announce the highest vote getter.
• In the event of a tie, the Mayor will cast a paper ballot, to be
delivered to the City Clerk for inclusion into the election tally.
• A motion and second is then in order to elect, the highest vote
getter to the position of Mayor Pro Tem. The Council is
encouraged to confirm the nomination unanimously; however,
-4-
Council Members are not required to vote for this person. If the
motion is not carried, additional motions are in order until a
Mayor Pro Tern is elected by a majority of Council.
2. If presiding, the Mayor Pro Tem shall have the voting privileges of a
regular Council Member.
3. The Mayor Pro Tern's duties shall include reviewing and setting the
Agenda prior to Council Meetings and adding emergency items for
discussion if necessary. The Mayor Pro Tem shall have the authority
to remove any item from the Agenda of any Regular Meeting or
Study Session with the exception of: (a) an item placed on the
Agenda by two (2) Council Members prior to the meeting pursuant to
Rule V.D.l; or (b) an item added by the Council by majority vote
during any meeting pursuant to Ru le V.D.l.
4. The Mayor Pro Tem shall arrange for and coordinate the orientation
of all newly elected officials within two (2) months after the election.
C. CITY CLERK:
The City Clerk, or designated representative, shall attend all meetings of Council
and shall keep the official minutes.
D. CITY ATTORNEY:
The City Attorney, or acting City Attorney, shall attend all meetings of the Council
unless excused by the City Council and shall, upon request, give an opinion, either
written or oral, on the question of law.
E. PARLIAMENTARIAN AND RULES OF ORDER:
1. The Mayor Pro Tem shall also function as the Council
Parliamentarian, and may call upon the City Attorney for a
recommendation on procedure, if desired.
2. The Parliamentarian shall advise the Chair and members of Council
on parliamentary rules.
3. The Rules contained in the current edition of Robert's Rules of Order,
newly revised, shall advise the Parliamentarian regarding questions
of order and procedure in all cases to which they are applicable and
in which they are not inconsistent with these Rules, the Wheat Ridge
Home Rule Charter, the Wheat Ridge Code of Laws or other laws
governing the City.
4. In cases where the Rules contained in the current edition of Robert's
Rules of Order, newly revised, are inconsistent with these Rules,
these Rules control.
-5-
5. The Mayor (or the Mayor Pro Tem, if presiding), shall be the final
authority on all points of order procedure, subject to override upon a
three-fourths (3/4) majority vote of the entire Council.
IV. COUNCIL MEETINGS AND MEETING PROCEDURES
A. TYPES OF MEETINGS:
1. The Council meets in the Municipal Building for Regular, Adjourned,
Special Meetings, and Study Sessions.
2. Regular Meetings are held the second (2nd) and fourth (4th) Monday
of each month at 7:00 PM unless otherwise provided by amendment
of these Rules.
3. Study Sessions are held the first (1st) and third (3rd) Monday of
each month at 6:30PM, unless otherwise provided by amendment of
these Rules.
B. STUDY SESSIONS:
1. Study Sessions shall be for the purpose of discussion of concepts and
ideas. No formal business shall be conducted. Consensus votes
during all Study Sessions are non-binding, with exception of
consensus votes to schedule or decline to schedule a matter for
consideration at a Regular or Special Meeting, which may, however,
be reconsidered after six (6) months as permitted by Rule V.D.3.
Unless an issue is disposed of at a Regular, Adjourned, or Special
Meeting, it may be amended or reconsidered in that or any future
Study Session.
2. Public Comment will be allowed at the beginning of a Study Session
for only those items on the agenda and each speaker is limited to a
maximum of three (3) minutes.
C. ADJOURNED MEETINGS:
Any Meeting of the Council may be adjourned to a later date and time, provided
that no adjournment shall be for a period longer than the next Regular Meeting.
D. EXECUTIVE SESSIONS:
1. The Council may meet in Executive Session on a vote of a majority of
City Council in a Regular or Special Meeting (Charter-Section 5. 7).
2. No notes may be taken during an Executive Session except by the
City Clerk and/or City Attorney.
-6-
3. If at any time during the session, a Council Member feels that a
matter is being discussed other than that stated, that member
should so state and may request that the session be terminated.
Upon consensus vote of Council Members present, the session shall
be terminated.
E. MEETING NOTICES AND REQUIREMENTS:
1. Five (5) or more Council Members may attend informal meetings
held for the purpose of acquiring information and discussion topics
provided that public notice of the meeting is posted in the location
establishing for posting of all Wheat Ridge meetings at least 72 hours
prior to the meeting, listing the topic of the meeting, its location,
time, and date. The location of this posting shall be the bulletin
board outside the City Clerk's room in City Hall.
a) Copies of the notice shall be given to all City Council Members
and the City Clerk at least 72 hours before the meeting.
b) The City Clerk is responsible for the posting of the meeting.
2. Any three (3) or four (4) Council Members may attend informal
meetings held for the purpose of acquiring information and
discussing topics. Such meetings must be open to the public, but no
notice is required unless formal actions will be taken.
3. Meetings involving no more than two (2) Council Members, whether
in person or by telephone, whether or not the Mayor also attends,
shall not be subject to any of the requirements of this Rule.
4. All Meetings (other than those between only two (2) Council
Members and/or the Mayor) shall be open to members of the public
and the press.
F. ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL
GATHERINGS:
1. The purpose for this rule is to permit the City to be represented by
its elected officials at meetings of other groups or organizations,
including without limitation, intergovernmental organizations,
neighborhood organizations, business and service organizations, and
other organizations or groups with which the City has a relationship.
2. Any member of Council and the Mayor may attend meetings of other
groups without prior notice, provided however, that any such
meeting, if attended by three (3) or more members of the Council, is
open to the public, pursuant to Section 24-6-401, et seq., C.R.S.
-7-
3. Social gatherings, at which the discussion of public business is not
the central purpose, shall not be subject to any of the requirements
of Rule IV.E.
G. ABSENCES:
In the event that a Council Member expects to be absent from a Regular Meeting
or Study Session, the Member shall notify the City Clerk, and the City Clerk will
duly notify the City Council at the beginning of the meeting.
H. RIGHT OF THE FLOOR:
1. This Rule III.H shall apply only to Regular, Special and Adjourned
Meetings, and not to Study Sessions, unless specifically noted. The
presiding officer must first recognize each Council Member
requesting to speak unless limited by a motion to limit debate or for
calling the question. (applicable also to Study Sessions)
2. Speakers shall confine themselves to the question under discussion.
All discussion must be germane to the agenda item. (applicable also
to Study Sessions)
3. Members of Council shall avoid personal attacks and refrain from
impugning the motives of any member's argument or vote.
(applicable also to Study Sessions)
4. Following introduction of an agenda item, a staff report, if any, and a
motion, each Council Member shall have the right to ask questions of
staff or discuss an agenda item with staff. Council Member questions
are limited to three (3) minutes each, two (2) times. Staff responses
are not included in the time. Following question time, Council
Members may engage in debate of the issue at hand prior to voting.
The debate may consist of two (2) rounds with each Council Member
having one opportunity per round to speak in turn. The first round
may consist of a statement of position on the issue by each Council
Member not to exceed four ( 4) minutes. The second round may
consist of responses to position stated by other Council Members not
to exceed two (2) minutes.
5. Once a vote has been taken, there shall be no further discussion on
that motion or Agenda Item unless a motion to reconsider is
adopted.
6. In the event of an amendment to an agenda item motion, the maker
of the amendment shall have one (1) three (3) minute period to
make the amendment and speak to the amendment. All other
Council Members shall have one (1) two (2) minute period to speak
to the amendment.
-8-
I. ELECTED OFFICIALS' MATTERS:
This is the time elected officials and staff may make comments on any subject.
Time limit per elected official and staff will be five (5) minutes.
V . ORDER OF BUSINESS AND THE AGENDA
A. SCOPE OF RULE: This Rule V shall apply only to Regular, Specia l and
Adjourned Meetings, and not to Study Sessions, unless specifically noted.
B. ORDER OF BUSINESS:
The general rule as to the Order of Business in Regular Meetings is stated thus:
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE
• ROLL CALL
• APPROVAL OF MINUTES
• PROCLAMATIONS AND CEREMONIES
• CITIZENS RIGHT TO SPEAK
• APPROVAL OF AGENDA
• CONSENT AGENDA
• PUBLIC HEARINGS, ORDINANCES ON SECOND READING, FINAL SITE
PLANS
• ORDINANCES ON FIRST READING
• DECISIONS, RESOLUTIONS AND MOTIONS
• CITY MANAGER'S MATTERS
• CITY ATTORNEY'S MATTERS
• ELECTED OFFICIALS' MATTERS
• EXECUTIVE SESSION (AS NEEDED)
• ADJOURNMENT
C. AGENDA: PREPARATION AND INITIATION OF AGENDA ITEMS
1. The order of business of each meeting shall be as contained in the
Agenda prepared by the Mayor Pro Tern.
2. By majority vote of the City Council during any City Council meeting,
including any Study Session, the order of business for that meeting
may be changed. The City Manager and City Attorney may propose
to add items to the Agenda of such meetings under "Approval of
Agenda," subject to approval by a majority of the Counci l.
3. Agenda shall be listed by topic of subjects to be considered by the
Council and shall be distributed by 5:00 PM on the Thursday prior to
the Monday of the Regular Meeting. In the event of a holiday, the
-9-
material shall be distributed not later than noon on the Friday prior
to the Monday meeting.
4. The City Clerk's Office shall be notified of the sequence of the
Agenda Items by noon on the Wednesday preceding the Monday on
which Council meets. All backup material and documents shall be
filed with the Clerk's office by 5:00 PM on that day in order to be
included in the Council packet.
5. A majority of Council Members present is required to direct the City
Attorney or staff to draft an ordinance to be included on the agenda.
6. A majority vote of City Council Members present may add, change
the order of, or delete an item from the agenda, under "Approval of
Agenda." In Regular Meetings, this must be done before Public
Hearings and Second Readings.
7. The first option of introducing Agenda Items shall go to a
representative of the Council District to which the Agenda Item
pertains or to the Council Member who initiated the item. Council
Agenda items not specific to a Council District may be introduced by
any member requesting such privilege from the Chair in advance of
the meeting or requesting to introduce the item at the meeting.
8. Fiscal Notes. The City Manager may prepare a brief explanatory note
that shall include a reliable estimate of the anticipated change in the
expenditures or revenues to the City and whether such expenditures
or revenues shall be recurring in nature during future budgets years.
This shall include any principal and interest payments required to
finance expenditures.
9. Council cannot approve an appropriation under City Manager's
Matters, City Attorney's Matters, or Elected Officials' Matters.
D. INITIATING AND ADDING AGENDA ITEMS:
1. Council Members or the Mayor may each originate an agenda item
with the approval of one other Council Member. Each Council
Member and the Mayor shall be allowed to originate only two (2)
items per month to be added to the Agenda of a Regular Meeting or
a Study Session, subject to the scheduling authority of the Mayor Pro
Tem under Rule 11.6.3. It is the intent of this Rule that no more than
two (2) agenda items may be initiated by the Mayor or any Council
Member during any single month.
2. If a Council Member asks that an item be added to the Agenda for
any Regular Meeting or Study Session, it is the responsibility of that
Council Member to provide backup material for the Council packet as
-10-
to the subject or arrange for that backup material to be prepared.
No item may be included in the Agenda without proper backup.
3. Other than by reconsideration pursuant to Rule VI, once an item has
been decided by a formal Council vote at any Regular, Special or
Adjourned Meeting [or by a binding consensus vote at any Study
Session under Rule IV. B.l] it is not eligible to be added to a future
agenda for six (6) months.
4. Motions made by Council Members, which are not in the Council
packet, must be submitted to the City Clerk and Mayor in writing
during the Council Meeting so it may be repeated, and included in
the minutes.
5. During a Regular Meeting, under the Elected Official's, City Manager's
or City Attorney's matters portion of the agenda, or at a Study
Session, a Council Member, the City Manager, or the City Attorney
may request that a motion be made to add an item to a future
Agenda for consideration, subject to approval by the Council by a
majority vote (for addition to a Regular Meeting Agenda) or a
consensus vote (for additions to a Study Session Agenda).
6. The City Manager may add administrative and operational items to
the agenda during "Approval of Agenda."
E. PUBLIC HEARINGS:
All speakers are requested to sign up on the appropriate roster, indicating
whether they intend to speak to a particular Agenda Item. The Council shall not
entertain a motion for the final disposition of the matter until the City staff and
applicant have made their presentations, if any, and the public hearing has been
closed, provided, however, that motions regarding the conduct, scheduling or
continuation of the public hearing itself shall be proper at any time.
F. ORDINANCES ON FIRST READING:
It is the goal and desire of City Council to allow all interested parties to provide
input during the Public Hearing/Second Reading on all proposed ordinances. A
full, complete, and open discussion of all proposed ordinances is encouraged
during the Public Hearing/Second Reading.
Therefore, public comment and staff presentations will occur only during the
Public Hearing/Second Reading. First Reading will be for the purposes of setting
proposed ordinances for publication, and establishing a date for the Public
Hearing/Second Reading. Amendments to a proposed ordinance can be made
during a First Reading, following the guidelines for offering amendments in these
Rules.
G. TIME OF ADJOURNMENT:
-11-
At 11:00 PM, the City Council shall complete action on the Agenda Item then
under discussion and shall adjourn the meeting. Prior to such adjournment, the
Council may take any or all of the following actions:
1. Acting by three-fourths (%) majority vote of the Council Members
present, complete all or portions of the remaining Agenda.
2. Acting by a majority vote, schedule any unfinished items for a future
Regular or Special Council Meeting.
3. Acting by majority vote, continue the meeting to a later date and
time certain.
VI. RECONSIDERATION
1. A motion to reconsider can be made only by a Council Member
originally voting with the prevailing side.
2. Such motions shall be made only at that or the next scheduled
Regular Meeting. A continued or rescheduled meeting shall be
considered a next scheduled Regular Meeting for the purpose of
Reconsideration. If not reconsidered at that time, the issue cannot
be placed on any agenda for six (6) months.
3. A motion to reconsider shall require an affirmative vote of a majority
of the entire Council.
4. A Council Member who has been absent from the meeting at which
the item was discussed may vote on the substantive matter following
a successful motion to reconsider provided the Council Member
affirms on the record that he or she has listened to the recording of
that Agenda item.
VII. SUSPENSION AND AMENDMENT OF THESE RULES
A. SUSPENSION:
Any provision of these Rules not governed by the Home Rule Charter or Code of
Laws may be temporarily suspended by a three-fourths (3/4) majority vote of
Council Members present.
B. AMENDMENT:
-12-
These Rules may be amended, or new Rules adopted by a majority vote of Council
Members at a Regular or Special Meeting, provided that the proposed
amendments or new Rules shall have been submitted in writing to Council at a
preceding meeting or a Study Session. Any Council Member, or the Mayor, may
initiate an amendment of these Rules in the manner provided for initiation of
agenda items by Rule V.D.
C. REVIEW:
These Rules shall be reviewed by the Council within three (3) months of a Regular
Council Election.
-13-
..... 4~
.... ~ " . City of . --~Wheat&_dge
j?""'"OFACE OFltiE CrrY TREASURER
City of Wheat Ridge Municipal Building 7500 W. 29'h Ave. Wheat Ridge, CO 80033-8001 P: 303.235.2810 F: 303.234.5924
April4, 2016
Dear Citizens of Wheat Ridge,
1 am pleased to provide the 2015 Year End Financial Rep011. Tills report represents the first monthly
City Treasurer's report that will be avaiJable on the City's website at:
bllp://www .ci. wheatridge.co.us/242/City-Treasurer.
The 2015 Year End Financial Repon recaps the City's finances for the 2015 fisca l year, including
general fund revenues and expenses, restricted funds, and special revenue funds and expenses.
2015 Year End Report Highlights:
• Overall, the City received more revenue than budgeted for and spent less than was budgeted
for in 2015.
• The City ended 2015 with a healthy unrestricted fund balance at 26.5%. The City's
unrestricted thnd balance policy target is 25% with a minimum thresho ld of 17%. Unrestricted
fund balance is funding available for use.
• Overall funds invested at year end totaled $9.2 million.
For your convenience, I am including several helpful tips to keep in mi nd when revi.ewing tbis
budget report:
• The 2015 Adjusted column is the annual budget approved by City Council, including any
amendments, carryovers from the prior fiscal year, and mid-year supplemental budget
appropriations.
• The 2015 Actual column reflects the revenue the City actually received and the amount
actually spent by the City through the end of the fiscal year 2015.
• The % of Budget column tracks how the City did in coiJectiog revenue and paying expenses
compared to the 2015 adjusted budgeted. For example, the City collected (actual)
$17,712,997 in sales tax. We budgeted that we would collect $16.2 million. Therefore, we
collected 109% of our budget projection for sales tax.
lf you have any questions about the City Treasurer's report, please feel free to email me ai
jeditull io@ci.wheatridge.co.us or calJ me at 303-23 1-1392. You may also contact Heather Geyer,
Administrative Services Director, at hgeyer@ci.wheatridge.co.us or 303-235-2826.
Sincerely,
Jerry DiTuJho
City Treasurer
www.ci.wheatrldge.co.us
..... "
~of "Wheat Rt_.clge
City Treasurer 2015 Year End Financial Report
The new monthly City Treasurer's Report uses the existing monthly financial report prepared by the
Accounting Division and provides a budget comparison based on the annual total budget amount for
revenues and expenditures and the monthly amount. Additionally, information on Cit y restricted funds
and a summary of investments is included in this report. The 2016 City Budget can be found online at:
http:/ /www.ci.wheatridge.co.us/115/City-Budget
SECTION 1: GENERAL FUND REVENUES
SALES TAXES
Sales Tax
Sales Tax Audit Revenue
TIF -Wheat Ridge Cycler/
ESTIP-WRURA2
ESTIP-Dillion Co. (King Soopers)2
ESTIP-Liquid Art Works (Colorado Plus)2
ESTIP-Muscle Masste~
ESTIP -Walrus (West 29th Ave Restl
TIF -Kipling Ridge2
OTHER TAXES
Real Property Tax
Liquor Occupational Tax
Auto Ownership Tax
Xcel Franchise Tax
Telephone Occupation Tax
Lodgers Tax
USE TAXES
Use Tax-Retail/Professional
Use Tax-Building
LICENSE
Amusement Machine License
Arborist License
Contractors License
$16,200,000
$350,000
$40,000
$475,000
$758,000
$62,500
$58,000
$1 ,300,000
$390,000
$550,000
$700,000
$805,000
$6,500
$1 ,700
$120,000
$17,712,997
$317,511
$73,964
$0
$94,500
$21 ,655
$6,843
$5,254
$739,669
$71 ,770
$61 ,388
$1 ,246,639
$407,162
$746,884
$754,656
$1 ,048,979
$5,760
$1 ,575
$126,350
109%
91%
185%
0%
85%
87%
137%
53%
98%
115%
106%
96%
104%
136%
108%
130%
89%
93%
105%
'\ ' ,
~ hCity of D -irl.rT. W eat .~e
City Treasurer 2015 Year End Financial Report
liquor License Fee $12,500 $16,414 131%
Building Permits $607,000 $631,480 104%
Street Cut Permits $125,000 $149,876 120%
Cable TV Permits $374,251 103%
Elevator Inspection Fees $28,270 109%
Pawn Shop License Fees $10,000 100%
INTERGOVERNMENTAL
Cigarette Tax $85,000 $85,055 100%
County Road and Bridge $280,000 $278,230 99%
Arvada Ridge Redevelopment $100,000 $100,000 100%
Highway Users Tax $1 ,000,000 $1 ,047,362 105%
Motor Vehicle Registration $119,000 $119,273 100%
Wheat Ridge Fire Radio $29,200 $24,218 83%
E911 Reimbursements $53,000 $50,188 95%
EPA Brownflelds Grant $168,357 $96,833 58%
Police-CATPA Auto Theft Grant $81,225 $75,273 93%
Police -Seat Belt Safety Grant $2,500 $2,500 100%
Police -Drug Overtime Grant $7,500 $18,538 247%
Police -Bryne Grant $15,300 $12,215 80%
Police -Child Safety Grant $5,000 $4,852 97%
Police -Ballistic Vest Grant $8,646 86%
Police -LEAF Grant $12,939 259%
SERVICES
Zoning Applications $45,000 $46,255 103%
Planning Reimbursement Fees $6,000 $2,425 40%
Engineering Fees $7,500 $12,780 170%
Misc. Zoning Fees $3,000 $933 31%
Plan Review Fees $205,000 $249,052 121%
Pavilion/Park Rental Revenue $28,000 $26,888 96%
Athletics Revenue $131 ,036 $104,965 80%
Active Adult Center Revenue $191 ,100 $185,244 97%
Parks Historic Facilities $22,000 $24,637 112%
Gen. Prog. Revenue $160,000 $158,702 99%
Anderson Building Revenue $12,000 $9,324 78%
Outdoor Swimming Fees $156,600 $146,771 94%
'~ . ,
~of '\Vlieat R.i_dge
City Treasurer 2015 Year End Financial Report
Retail Marijuana Fees $33,000 $138,862 421%
Police Report Fees $13,000 $14,162 109%
Pawn Shop Ticket Fees $28,000 $24,685 88%
Sex Offender Registration $6,500 $7,704 119%
Police Drug Destruction Fees $400 $180 45%
Police Fees $4,706 134%
Police Duty Reimbursement
FINES & FORFEITURES
Municipal Court Fines $110,000 $102,622 93%
Nuisance Violations Fees $60,000 $59,116 99%
Handicap Parking Fees $500 $900 180%
Traffic $425,000 $347,000 82%
General $70,000 $42,291 60%
Other $9,380 47%
Parking $4,254 53%
INTEREST
OTHER
Cable Peg Fees $38,000 $38,276 101%
Passport Processing Fees $5,000 $0 0%
Xcel Solar Garden Credits $50,508 $50,508 100%
Other Financing Sources $800,000 $800,000 100%
City Treasurer 2015 Year End Financial Report
SECTION 2: GENERAL FUND EXPENDITURES
Legislative
Legislative Services $437,301 $419.630
't ~--~ -_ ~-----=-~-~--_==_-7 ---==----=-='=--=--: --~-___ ·r , · }
City Manager's Office
City Manager
City Attorney
City Attorney
City Clerk's Office
City Clerk
City Treasurer
City Treasurer
Central Charges
Central Charges
Municipal Court
Municipal Court
Administrative Services
Administration
Public Information
Finance
Human Resources
Sales Tax
Purchasing and Contracting
Information Technology
Community Development
Administration
Planning
Building
Long Range Planning
$296,628 $263,070 89%
$279,467 $278.903
$147,993 $111.808
$43.278 $42,010
$3.777.729 $3,565,239
$854.642 $814,918
$388,015 $379,634 98%
$173,078 $153,499 89%
$250,270 $242,219 97%
$481 ,393 $470,109 98%
$237,117 $235,912 99%
$119,682 $114,615 96%
$1,672.516 ~1,673,601 100%
$213,110 $207,369 97%
$212,282 $191 ,190 90%
$507,182 $499,692 99%
$404.421 ~217,781 54%
~. ~
~of ~eatR..i_clge
City Treasurer 2015 Year End Financial Report
Police
Administration $898,253 $794,292 88%
Grants $155,738 $155,624 100%
Community Services Team $523,995 $491 ,581 94%
Communications Center $899,617 $731 ,898 81%
Crime Prevention Team $330,548 $330,358 100%
Records Team $351 ,737 $331 ,105 94%
Training and Accreditation $275,679 $228,740 83%
Patrol $4,200,323 $4,178,537 99%
Investigations Bureau $2,050,585 $2,038,453 99%
Crime & Traffic Team $439.178 ~384,508 88%
Public Works
Administration $146.420 $146,163 100%
Engineering $1 ,062,663 $1,047,192 99%
Operations $3,358.484 ~3,029,087 90%
~.C.: • . ~ --_I ~-_ ~ __ --t .I,~-~ (~ , . f. : O • ' --: ' •. '.-1
Parks and Recreation
Administration $230,671 $191 ,982 83%
Recreation $193,535 $183,385 95%
Parks Maintenance $1,404,167 $1 ,278.224 91%
Forestry $485,272 $419,301 86%
Natural Resources $301 ,543 $251 ,645 83%
Anderson Building $58,141 $25,177 43%
Athletics $210,452 $182,679 87%
General Programs $303,885 $257,330 85%
Outdoor Pool $228,593 $175,348 77%
Active Adult Center $538,736 $469,358 87%
Historic Buildings $69,748 $52,392 75%
Facility Maintenance $401 .545 ~359,728 90%
-,--~ / ' 1' ~ • -~ -..:-.-·~ -· --r ... j . / ) -.._ ~~ ~~· -I --• ... --..!. -•:...._ , . , -~~ ·-.• -· . .. ... ,.:: t .....
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City Treasurer 2015 Year End Financial Report
SECTION 3: RESTRICTED FUNDS
Fund Balance Ending $4,945,240
Reserved for Emergencles3 $1,078,000
Reserved for Channel 84 $202,496
Unrestricted Fund Balance $3,664,744
Unrestricted Fund Balance 11.8%
SECTION 4: SPECIAL REVENUE FUNDS EXPENDITURES
Capital Improvement Program (CIP)
Public Art Fund
Police Investigation Fund
Open Space Fund
Municipal Court
Conservation Trust
Expenditures
$8,951,929
$1,078,000 100%
$202,496 100%
$7,671,433
26.5"
~. 4 4' :#. ~ityof W1ie atR..i_dge
City Treasurer 2015 Year End Financial Report
Capital Equipment Replacement Fund
Crime Prevention/Code Enforcement Fund
Ex
Recreation Center
SECTION 5: SPECIAL REVENUE FUNDS REVENUES
Capital Improvement Program (CIP)
Public Art Fund
Police Investigation Fund
Open Space Fund
Municipal Court
Conservation Trust
"'\. .. ,. :w.
.J?'City of W h e at R.!_clge
City Treasurer 2015 Year End Financial Report
Capital Equipment Replacement Fund
Crime Prevention/Code Enforcement Fund
Recreation Center
SECTION 6: OVERALL SUMMARY
SECTION 7: INVESTMENT SUMMARY
Notes:
TOTAL INVESTED FUNDS
TOTAL CASH
OVERALLTOTALFUNDS
$6,230,932
$2.989.758
$9,220,690
1The Adjusted budget is the annual budget approved by City Council, including any amendments, carryovers
from the prior fiscal year, and mid-year supplemental budget appropriations.
2 The TIF/ESTIP agreements are economic development incentive agreements between businesses/developers,
Renewal Wheat Ridge and the City to expand our retail sales and property tax base.
3 Restricted for emergencies as required by TABOR.
4 Restricted PEG Fee revenues for Government Access Channel 8 expenditures.