Loading...
HomeMy WebLinkAboutCity Council Meeting Packet 04-11-16CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING April11, 2016 7:00p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Maureen Harper, Public Information Officer, at 303-235-2877 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLLCALLOFMEMBERS APPROVAL OF MINUTES March 28, 2016 and Study Notes of March 21, 2016 PROCLAMATIONS AND CEREMONIES National Crime Victims' Rights Week CITIZENS' RIGHT TO SPEAK a. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 minutes and sign the Public Comment Roster. b. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be heard. APPROVAL OF AGENDA PUBLIC HEARINGS AND ORDINANCES ON SECOND READING .L Council Bill 05-2016 -Imposing a Temporary Moratorium on the submission, acceptance, processing and approval of applications and requests for a permit, license, land use approval or other approval for a Freestanding Emergency Room Facility ORDINANCES ON FIRST READING 2. Council Bill 07-2016-approving the rezoning of property located at 10803 W . 441h Ave. from Agricultural-One, Residential-Three, and Commercial-One to Mixed Use- Neighborhood (MU-N) (Case No. WZ-16-01/Fruitdale) CITY COUNCIL AGENDA: April 11 , 2016 Page -2- DECISIONS, RESOLUTIONS AND MOTIONS ~ Motion to approve the Annual Support and Licensing Renewal Agreement for the Cartegraph System, with Payment of $45,499 to Cartegraph, Inc., Dubuque, lA DISCUSSION ITEMS 1. Council Rules and Procedures 2. City Treasurer Report CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT urr--CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING March 28. 2016 Mayor Jay called the Regular City Council Meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA ROLL CALL OF MEMBEACVRS Monica Duran Zachary Urban Kristi Davis Janeece Hoppe Tim Fitzgerald George Pond Genevieve Wooden Larry Mathews Also present: City Clerk, Janelle Shaver; City Attorney, Gerald Dahl; City Manager, Patrick Goff; Chief Daniel Brennan; Public Works Director, Scott Brink; Administrative Services Director, Heather Geyer; other staff, guests and interested citizens. APPROVAL OF MINUTES OF March 14, 2016 and Study Notes of March 7, 2016 There being no objection, the Minutes of the Regular City Council Meeting of March 14, 2016 and the Study Session Notes of March 7, 2016 were approved as published. PROCLAMATIONS AND CEREMONIES Child Abuse Prevention Month Mayor Jay read a proclamation designating April as Child Abuse Prevention Month. Chief Brennan was present to receive the proclamation and thanked the Council on behalf of the Police Department and Ralston House. CITIZENS' RIGHT TO SPEAK Mariann Storck (WR) noted the Denver restaurant Kambucha sought more room and ended up relocating in Edgewater and Arvada, not Wheat Ridge. She believes WR residents want the 21 st Century and asked Council to 1) Throw out old-style boring and stale plans for something exciting and new; 2) Follow the directive of the electorate on all aspects of Question 300; and 3) Attract businesses like Happy Leaf Kambucha that are looking for more space and willing to move. Older and younger residents are waiting. APPROVAL OF AGENDA City Council Minutes March 28, 2016 Page 2 .L CONSENT AGENDA a) Resolution No. 18-2016-amending the Fiscal Year 2015 Crime Prevention/Code Enforcement Fund Budget to reflect the approval of a Supplemental Budget Appropriation in the amount of $460 for the purpose of funding Operating Supplies for Crime Prevention Programing [Adequate monies exist in this Fund's reserves to cover this overage] b) Resolution No. 19-2016-amending the Fiscal Year 2015 General Fund Budget to reflect the approval of a Supplemental Budget Appropriation in the amount of $846,765 for the lease purchase of Solar Panels [$850,508 in solar reward credits covers this unbudgeted purchase, plus $3, 7 43 to the Gen Fund] c) Resolution No. 20-2016-amending the Fiscal Year 2016 General Fund Budget to reflect the approval of a Supplemental Budget Appropriation for the purpose of purchasing a replacement Police Special Service Vehicle in the amount of $45,567 [Crime prevention 2008 patrol sedan in accident 213/16; damaged beyond repair; replacement is 4x4 crew cab pickup] d) Resolution No. 22-2016-amending the Fiscal Year 2015 Capital Investment Program (CIP) Budget to reflect the approval of a decreased Appropriation in the amount of $734,822 [Accounting adjustment recommended by auditors; no impact on actual revenues or expenditures] e) Resolution No. 21-2016-amending the Fiscal year 2015 Budget to reflect the approval of increased available beginning fund balances in certain funds [Financial policies require approval of additional revenues; includes Gen Fund, Police Investigation Fund, Open Space Fund, Municipal Court Fund, Conservation Trust Fund, and Crime Prevention/Code Enforcement Fund] f) Motion to approve payment to Creative Bus Sales of Colorado Springs, Co., for the purchase of a new 2016 Startrans Senator II 22 15-Passenger Minibus in a total amount not to exceed $52,730 [fleet replacement; Active Adult Center} g) Motion to approve the Purchase of a 2017 Combination JetterNacuum Storm Sewer Cleaning Truck from Faris Machinery of Commerce City, CO, in a total amount not to exceed $255,840 [fleet replacement of obsolete 1986 unit] Councilmember Pond introduced the Consent Agenda. Motion by Councilmember Pond to approve the Consent Agenda; seconded by Councilmember Fitzgerald; carried 8-0. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING City Council Minutes March 28, 2016 Page 3 2. Council Bill 04-2016-An Ordinance Vacating the Western 19 feet of Marshall Street, adjacent to 4901 Marshall Street within the City of Wheat Ridge, County of Jefferson, State of Colorado (Case No. WV-16-01/ Marshall Street Vacation) Councilmember Urban introduced Council Bill 04-2016. Mayor Jay opened the Public Hearing. Clerk Shaver assigned Ordinance 1594. Mayor Jay swore in Scott Brink. Mr. Brink explained the vacation. This section of Marshall Street was platted for a now- abandoned state highway prior to the building of 1-70 and 1-76. Staff determines the western 19 feet of ROW is not necessary to retain now, or in the future. Adequate ROW will remain for the street width and any future sidewalks or bike lanes. The vacation accompanies the redevelopment of the adjacent property. Council had no questions and there was no public comment. Mayor Jay closed the Public Hearing. Motion by Councilmember Urban to approve Council Bill 04-2016, an ordinance approving the vacation of the western 19 feet of Marshall Street, adjacent to 4901 Marshall Street on second reading, and that it take effect fifteen (15) days after final publication for the following reasons: 1. The Public Works Department does not see any future needs for this Right-of- Way. 2. The request will not hinder the future improvements established on the Wheat Ridge Comprehensive Plan or the Wheat Ridge Bicycle and Pedestrian Plan. 3. The criteria used to evaluate a vacation have been met. seconded by Councilmember Davis; carried 8-0. ORDINANCES ON FIRST READING 3. Council Bill 05-2016-An Ordinance Imposing a Temporary Moratorium on the submission, acceptance, processing, and approval of applications and requests for a Permit, License, Land Use Approval or other approval for a Freestanding Emergency Room Facility This one-year moratorium will allow the Council time to evaluate-and amend, if appropriate -the City's existing regulations related to freestanding emergency rooms. Councilmember Wooden introduced Council Bill 05-2016. City Council Minutes March 28 , 2016 Page4 Motion by Councilmember Wooden to approve Council Bill 05-2016-an ordinance imposing a temporary moratorium on the submission, acceptance, processing, and approval of applications and requests for a permit, license, land use approval or other approval for a freestanding emergency room facility on first reading, order it published, public hearing set for Monday, April11 , 2016 at 7:00pm in City Council Chambers, and that it take effect 15 days after final publication; seconded by Councilmember Mathews; carried 8-0. DECISIONS, RESOLUTIONS AND MOTIONS 4. Resolution No. 23-2016-A Resolution approving an Intergovernmental Agreement establishing the Jefferson County Communications Center Authority (JEFFCOM) between the Arvada, Golden, Lakewood, and Wheat Ridge Police Departments, the Jefferson County Sheriff's Office, and the Arvada, Evergreen and West Metro Fire Protection Districts Councilmember Hoppe introduced Resolution No. 23-2016. The Mayor noted that a lengthy presentation and discussion on this matter had taken place at last week's study session. [see Study Session Notes, March 21 , 2016] Staff presentation -Chief Brennan Division Chief Dave Pickett, consultant Brian Wilkerson from Jeffcom, and Arvada Fire Chief Jon Greer were introduced and available for questions. • Chief Brennan gave background on why, when, and how the study of consolidation of communications centers in Jefferson County took place. • The consolidation includes police. fire and EMS, and involves 911 call takers and dispatch. • Wheat Ridge specifics: o All 911 calls in WR come to our PO communications center. o We average 32-33,000 calls for service annually (out of 90,000+ calls a year, which includes admin calls). o We struggle to keep the dispatcher positions filled . o Communications technology and requirements are changing, expensive and they take up more space. o The Chief explained with examples how service to WR residents will be improved with quicker response times and less transferring of calls. • Providing hardware, software and back up for only one site saves everyone money, including Wheat Ridge. • Will save on brick and mortar; West Metro Fire has room for this countywide effort, including room to grow. • The sharing of resources is another force multiplier. With GPS in the new center the call takers will know where all units (fire, police, and EMS) are at any given time. o He illustrated how the storm in 2009 overwhelmed our two call takers. o Calls near boundaries will likely be covered sooner. City Council Minutes March 28, 2016 Page 5 • There will be opportunities for training and advancement that we aren't able to offer. • The JEFFCOM governing board will have representation from all member agencies. • Funding will come from numerous sources. Of the $15M+ to run the center about $4.1 M will come from the 911 fee telephone customers pay. • Policies, procedures and protocols have yet to be developed. We'll still need a way to funnel administrative calls to the City, and a future request for additional personnel or software for this is likely, but he doesn't expect using up all the $260K JEFFCOM will save the City. • Smaller agencies/communities will be served. There were no questions from Council. Motion by Councilmember Hoppe to approve Resolution No. 23-2016 a resolution approving an Intergovernmental Agreement establishing the Jefferson County Communications Center Authority (JEFFCOM) between the Arvada, Golden, Lakewood, and Wheat Ridge Police Departments, the Jefferson County Sheriffs Office, and the Arvada, Evergreen and West Metro Fire Protection Districts; seconded by Councilmember Duran; carried 8-0. §... Motion to award a contract for Environmental & Engineering Consulting Services for Phase I of the Wadsworth Boulevard Improvement Project to HDR Engineering, Inc., Denver CO in the amount of $1 ,200,164 with a Contingency Amount of $120,000 for a Total Project Cost of $1 ,320,164 Having completed the Planning and Environmental Linkage Study (PEL) for the Wadsworth project, the next step is Phase I -completing a topographic and boundary survey, a conceptual design, 30% construction plans and a template environmental assessment (EA). Councilmember Davis introduced Item No.5. Staff presentation -Mark Westberg • Wadsworth averages 37,500 to 45,500 vpd (vehicles per day) • From 351h to 46th is most congested due to what happens at 38th and 44th. • The PEL study was adopted in October, 2015. Purpose of the Wadsworth PEL study: Transform Wadsworth (34th to 1-70) into a road that accommodates bikes and pedestrians in the region, provides local accessibility and supports the vision of a livable, walkable mixed-use corridor. Need from the Wadsworth PEL study: • Need more capacity • Need to manage the access (There's too many access points onto Wadsworth.) • Need to accommodate bikes and pedestrians • Safety concerns (Lots of rear-end accidents due to congestion and cell phones) City Council Minutes March 28, 2016 Objectives of the Wadsworth project • Meet current and future traffic demands to 2040 • Improve operational efficiency in the corridor -especially at 38th and 44th • Accommodate bikes/pedestrian/bus and unknown future mass transit Final recommended design • Add 17ft center median with trees (34th Place to 1-70) Page6 • Add 10ft tree lawns on both sides (34th Place to 1-70); 9ft on one side (34th Place to 44th) to accommodate cycle track • Add 10ft multi-use path (sidewalk/bike use) on both sides (34th Place to 1-70) • Add 10ft off-street, r.to/o-way cycle track, one side 34th Place to 44th Ave • Retain 3 through travel lanes, north-bound and south-bound, 34th Place to 1-70, with left turns accommodated in the median • Vision includes things such as a pedestrian-triggered signal approximately 1 000' south of 441h Ave (near Amici's) and U-turn capabilities within the corridor Proposed Phase 1 • Consultant T earn o HDR Engineering -engineering firm from the PEL team o WSP/PB (Parson Brinkerhoff) -lead firm of PEL team o Toole design group-bike/ped firm on PEL team o Cardno -utilities firm on PEL team o Lund Partnership -surveying firm o Rocky Mountain Paleo -archeology and environmental o Yeh & Associates -geotech firm • Schedule Because we did such a thorough PEL study the FHWA (federal) is letting us do a template EA (environmental assessment), a shorter version which is 50 pages and 1 year, versus the full EA which is 150 pages and 3 years. o June 2016 -Alternatives & survey complete o Sept 2016 -Conceptual30% plans complete o Oct 2016 -Impact analysis & mitigation strategies complete o Jan 2017-Public meeting (also other public outreach earlier) o Feb 2017-Template EA complete o March 201 7 -FONSI obtained (Finding Of No Significant Impact) • Phase 1 Budget $1 .5M in the 2016 Budget (half for EA, half for design); expect to use only $1 .32M total; $960K to be reimbursed by the feds; City share is $240,000. Project schedule (Phase II and Phase Ill) 2017-2018 Phase II -Preliminary & final design Preliminary design completed by Dec 2017 Public meeting --Jan 2018 Plans completed -April 2018 August 2017 thru Dec 2018-ROW acquisition (will be separate contract) 2019-2020-Phase Ill--Construction Total Project Cost (Note: Estimates do not yet include any factoring for value engineering) $45.5 M --current estimated cost $25.28 M -federal funding through DR COG City Council Minutes March 28, 2016 Page 7 $6.32M --city local match $13.9M --find other funding (grants; COOT covering construction oversight) Council questions • COOT's relationship in all this? They're the keepers of the federal dollars and provide oversite for the federal process. • COOT drives a lot of the criteria because it is a state highway. Their specialists (traffic, environmental, ROW, etc) have been and will continue to be involved. Several additional signals are planned in an effort to pull traffic off of 381h and 44th and spread it out. • Other funding sources besides grants are out there, such as low cost loans for vendors. ~ Mr, Westberg took the opportunity to inform everyone that the Flood Plain Open House that was cancelled last week due to the storm will be held this Thursday, March 31 from 5-7pm in Council Chambers. Motion by Councilmember Davis to approve the award a contract for Environmental & Engineering Consulting Services for Phase I of the Wadsworth Boulevard Improvement Project to HDR Engineering, Inc., Denver CO in the amount of $1 ,200,164 with a Contingency Amount of $120,000 for a Total Project Cost of $1 ,320,164; seconded by Councilmember Pond; carried 8-0. 6. Motion to provide the Wheat Ridge Fire Protection District and Rurai/Metro- Pridemark with a 120-day notice of termination and dissolution of the Intergovernmental Agreement for Ambulance Services within the City of Wheat Ridge; notice to begin on April1, 2016, with services to be terminated on July 29,2016 Due to the merger of the Wheat Ridge Fire Protection District with the West Metro Fire Protection District, the City's contract with Rural/ Metro for ambulance service is no longer necessary. Councilmember Fitzgerald introduced Item No. 6 Chief Brennan explained that paramedic and ambulance services for Wheat Ridge residents will now be approved through West Metro, Arvada Fire and Fairmount Fire. Motion by Councilmember Fitzgerald to provide the Wheat Ridge Fire Protection District and Rurai/Metro-Pridemark with a 120-day notice of termination and dissolution of the Intergovernmental Agreement for Ambulance Services within the City of Wheat Ridge; City Council Minutes March 28, 2016 notice to begin on April1 , 2016, with services to be terminated on July 29, 2016; seconded by Councilmember Wooden; carried 8-0. CITY MANAGER'S MATTERS Page 8 Mr. Goff noted preparations are underway for the spring large item pick-up. Residents only; must register; registration starts April 4; first come first served; 1 item per household. Includes large items like refrigerators and couches. No electronics. He responded to Ms. Storck's remarks during public comment. He said the City is trying to attract new businesses. Businesses locate where they do for a variety of reasons. He listed some ongoing development efforts at various locations (Clear Creek Crossing, NE corner of 44th and Kipling, 38th & Wadsworth, 38th & Kipling vacant pad). CITY ATTORNEY'S MATTERS Mr. Dahl reported that the quiet title action has been completed for the Fruitdale School. The judge entered the order and the 1886 reverter clause no longer applies to the property. Grants applications are now being submitted. ELECTED OFFICIALS' MATTERS Genevieve Wooden announced this is the last week to buy tickets for the STEAM/STEM gala on April 9. Tickets are available on the Wheat Ridge High School web site and should be purchased by March 31 . Cartoonist Drew Litton is going to be at the gala and there will be a silent auction. Kristi Davis noted the opening of Orangetheory, a new exercise facility, this summer in the Applewood Shopping Center. George Pond thanked everyone who has participated in the open houses for Wadsworth and for 38th Avenue. Zachary Urban announced the number for the Jefferson County child abuse hotline is 303-271-4357. The number for the statewide hotline is 1-844-C04KIDS Janeece Hoppe thanked those who have emailed and called her and come in to speak. Monica Duran announced the IGA between West Metro and the WR Fire Department goes into effect April 1. At that time the administrative offices near 38th & Upham will be moving to 433 S. Allison. Permits will still be available at the Upham office until further notice, but all other administrative offices will be moving. Folks can contact Chief Olme at 970-520-4539 or Chief Lombardi 303-539-9512 if they have questions. Mayor Jay announced Coffee with the Mayor this Saturday at Vinnola's from 9-11am. City Council Minutes March 28, 2016 Page 9 ADJOURNMENT The Regular City Council Meeting was adjourned at 8:21pm. APPROVED BY CITY COUNCIL ON April11 , 2016 George Pond, Mayor pro tern The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e. they contain a record of what was done at the meeting, not what was said by the members. Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions. STUDY SESSION NOTES CITY OF WHEAT RIDGE, COLORADO City Council Chambers 7500 W. 29th Avenue March 21. 2016 Mayor Joyce Jay called the Study Session to order at 6:37p.m. Council members present: Monica Duran, Janeece Hoppe (arrived at 7:14pm), Kristi Davis, George Pond, Tim Fitzgerald, Genevieve Wooden, and Larry Mathews Absent: Zachary Urban Also present: City Clerk, Janelle Shaver; City Manager, Patrick Goff; Police Chief Daniel Brennan; Division Chief, Dave Pickett; Public Works Director, Ken Johnstone; guests and interested citizens. At the Mayor's request and Council's consent, the rules were suspended to allow Margie Seyfer to give a short presentation about the upcoming kite festival. She distributed samples of the flier (one side Spanish; one side English) that is going to 1800 school children in Wheat Ridge. She also displayed the window poster that will be seen around town. She went through the list of events for this year's festival. New this year is a mini- train that will run continuously in the west end of the south parking lot. PUBLIC COMMENT ON AGENDA ITEMS Kim Calomino (WR) spoke on Agenda Item 3 and expressed support for the creation of a storm water utility to make our infrastructure current. She doesn't think it's a tax -it's only a fee. APPROVALOFAGENDA .1 Staff Report( s) 2. JEFFCOM IGA and consolidation -Chief Brennan Chief Brennan introduced Brian Wilkerson of Revolution Advisors, the consultant who has conducted the regionalization project. Mr. Wilkerson walked through details of the IGA for consolidation of 911 services. Why have 911 Consolidation for Jefferson County? • To improve service (better response times and fewer call transfers) STUDY SESSION NOTES: March 21 ,2016 Page -2- • Some centers, including Wheat Ridge, struggle to maintain adequate staffing levels. In WR during 2015 the staffing level averaged 40% below what was authorized. • Increasing costs duplicated across centers as volume increases and technology requirements evolve • Increased concern about Mass Events (terrorism, natural disasters, etc.) • Other regionalization functions in Jeffco have been successful (SWAT, Drug Task Force) • Consolidation has been a national trend for 20 years, resulting in greater economies of scale, more efficient use of resources and improved interoperability. Proposed Solution (5 different options received in-depth study) • A single consolidated center known as Jeffcom, with specialized dispatch groups for law enforcement and fire, plus dedicated call takers for 911 and admin calls • Center location: West Metro Fire Communications Center, (with backup/failover to another metro area 911 center) • A separate Authority with its own governing board • Tentative live operation date of July 2017. • Initial members: o Arvada, Golden, Lakewood and Wheat Ridge Police; Jefferson County Sheriff o West Metro, Arvada and Evergreen Fire o A total of 21 agencies will be served by the center. Smaller agencies in the County would also contract for call-taking and dispatch services (Lakeside, Mountain View, etc.) Benefits to citizens • Improved call answering times, time to dispatch and response times • Reduced hold times I abandon rates I transfers I misdirected calls • Better coordination of critical events that cross jurisdictional lines • Enhanced coordination in Mass Events' Personnel concerns • About 155 positions will be needed. Existing dispatchers will all have jobs. • Salary will be better; benefits not lost; better career advancement opportunity • Cross jurisdictional knowledge will be stressed so that dispatchers know the area they serve. • An Executive Director has already been hired, from Texas. She already working on this to make sure it's ready to go when the time comes. Costs • The total initial operating budget for Jeffcom is $15,249,580. (This is a savings of $3M over the cost for current operation of 8 centers.) • Jefferson County Emergency Communications Authority (JCECA), which is funded by Jeffco phone users for 911 services, will contribute $4,200,000. • Contract services will contribute $261 , 192 • The remaining $10,778,388 will be contributed by the member agencies based on a formula. STUDY SESSION NOTES: March 21 , 2016 Page -3- • Per the IGA formula, WRPD's share is projected to be $657,222. • Our 2016 budget allocates $924,709 for our dispatch center. • The projected cost savings in $267,487. • Not all duties that WRPD dispatch performs are appropriate to transfer to Jeffcom. • A review of dispatch center duties is being done to determine what duties should be transferred and what duties should remain in house. • Some additional personnel costs may be incurred to cover those duties not transferred Other considerations • The focus has been on improved service and best practices. • The actual costs for the center have been less than was projected. • While the main focus of the consolidation wasn't cost savings, there is significant benefit in terms of future cost avoidance for implementing Next Gen 911 and other future technologies. • Small jurisdictions will have service. Council questions and discussion followed. • Will calls from cell phones be recognized? The Chief said we already have that capability, but we aren't GPS capable in our patrol cars. That will be a future request. The Next Gen 911 will go beyond cell phones and include communication capabilities such as texting and social media. • What duties will be kept in house and what will it cost? They're working to identify that now; some calls will be handled locally (some administrative, code enforcement, animal control, etc.) and he doesn't know if he'll need people or technology. He doesn't anticipate chewing up the entire $267K on savings- maybe some minor upgrades to our phone technology and a position or two - possibly low level records clerk or increased hours for the records department. He will keep Council advised. • The Chief explained how the 2009 storm overwhelmed our one call taker and one dispatcher instantly, and how when things get busy people get put on hold. The force multiplier will help prevent situations like that. Janeece Hoppe arrived at 7:14pm • WR Fire is included as part of West Metro Fire. • WR Police will still respond to WR calls. Calls near boundaries will likely be covered sooner. • There will be a back-up location and the ability to virtually transfer the operation in an emergency. • IGA will come to Council next week; Arvada Fire and West Metro Fire have already approved it. STUDY SESSION NOTES: March 21 , 2016 Page -4- 3. Revenue enhancements/storm water utility -Patrick Goff Councilmembers Wooden and Pond requested a discussion about potential tax increases including, but not limited to, a storm water utility. To provide financial perspective Mr. Goff gave a brief update on the results (unofficial) of the 2015 general fund budget numbers. • Revenues ended up being 0.7% more than projected; expenditures were 1.6% less. • Unrestricted fund balance will be just under $700K larger than expected. (Part of that will go for the Fruitdale project and we've done the supplemental appropriation of $150,000 for Tabor Street improvements--so it's mostly gone.) • Comparing 2015 to 2014: o General fund revenues were up 4% or $1 .2M, which is good for WR. Mostly due to increased sales tax. o Sales tax revenue was up 8.1% or $1 .5M. (Note: Use tax was down .) • Revenues have remained higher than expenditures every year since 2010. • Reserves are decreasing primarily due to transfers to CIP • Grants have helped ($3.5M for 32"d & Youngfield, $25M for Wadsworth PEL, Kipling Trail). • Revenue are sufficient to take care of routine needs, but no money is left for large capital projects without grants. • Council policy set in 2011 was to maintain a 17% minimum reserve. Council discussion and questions followed. Points of opinion and inquiry included : • Property tax is about 2-3% of our total revenue. Property tax for a $325K house is about $45-46. • Most of the DIRT projects are transportation related. Sidewalks and drainage on W 381h are high on the list. • We should consider a fee; we shouldn't keep kicking the can down the road. • Fee amounts? In 2004 a consultant recommended: Residential -unit-based; $4.1 0/mo. Industrial and commercial: based on acreage and amount of hard surface. • Administration? Mr. Goff said this could be done in-house with additional staff, but recommended contracting it out. • Of the communities across the front range that have storm sewer utilities, rates range from $1 .39/mo to $14.26/mo (Ft Collins). Flat surfaces could be included or not. We could do a flat rate. There are all kinds of ways to set it up. • There are other capital needs besides drainage, including $267M in DIRT and deferred maintenance. We need $6M for Wadsworth, $9M for 381h Avenue, $6M for critical maintenance, plus the TOO site, Clear Creek Crossing , etc. A storm water district will only solve one problem. • We need to look at all our problems and find one solution, so we can position ourselves and attract young families. • Understand the need, but think we need to look at this in a more general perspective. We also need to prioritize our spending. STUDY SESSION NOTES: March 21 , 2016 Page -5- • Need an updated plan, to look at priorities, and have further investigation. • Can we get an updated DIRT list, costs and what we've done so far? • A storm water utility has a defined purpose and shouldn't be ignored. • Need specifics on deferred maintenance. • A tax to cover all the City's needs isn't the way to go; we need to be more specific. • Need to decide what's appropriate for each need; there are other funding possibilities. • Look at all the needs and all the possibilities • An asset replacement schedule is important • We spend about $2M/yr on preventative maintenance; there are limited funds for drainage. The percentage of revenue used for the capital improvement budget can be provided. • While grants are available, it's a very competitive field. Everyone in the country needs grants for infrastructure. Mr. Goff will get updated and detailed information on the topics mentioned for a continuation of the discussion. 4. Elected Officials' Report(s) Kristi Davis brought up the subject of Mr. Mathews' comment last week that 5 councilmembers have said citizens aren't smart. She thinks this is divisive and requested that generalizations like that stop. Mr. Mathews clarified that he said "in the past seven months he's heard 5 different politicians say that the general populace isn't capable of keeping up with the complexities of government", and it included a state representative and past councilmembers. Discussion between the two followed. Tim Fitzgerald expressed concern about the layout of the Incarnation development. Walking access to 381h Avenue was to be part of that plan, but buildings are built right where people would walk. Mr. Goff noted the project isn't complete; it will be done. Mr. Fitzgerald assured there's no way to get to 38tn. Mr. Goff will research it and send an email to Council. Larry Mathews offered that as we do these improvement projects we need to be mindful of putting undue burdens on other agencies like sewer, water, and gas. Mr. Pond noted that the agencies are asked if they can serve and Mr. Goff said there's a referral process with agencies. He also noted the City contributed to the upgraded sewer line for the 52- unit Fireside housing development on West 38th. Genevieve Wooden expressed her disappointment that there was no retreat. She understands Mr. Dahl's memo about proper notice being required , but is extremely upset STUDY SESSION NOTES: March 21 , 2016 Page -6- that 10-12 people's schedule was scuttled at the last minute. It took months to put it together, get the facilitator and she wants the public to know they had a good agenda planned about how to work together. Discussion followed. Mr. Mathews said he pointed out the rule about notice requirements when he realized it and asked for a ruling. There was no intention to "scuttle" anything. Mr. Goff pointed out there is conflict between state statues and the Council Rules -which he thinks need to be changed. Mr. Pond noted the retreat will be rescheduled. Janeece Hoppe suggested that people are responsible for their own behavior. She promises to be the most 'respectful disagreer' she can be. ADJOURNMENT The Study Session adjourned at 8:14p.m. nelle Shaver, Ctty Clerk APPROVED BY CITY COUNCIL ON April11 , 2016 George Pond, Mayor Pro Tern ... \ ~ 4 • • Ci ty of ?WlieatRi_dge ITEM NO:~ DATE: April II, 20 16 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 05-2016 -AN ORDINANCE IMPOSING A TEMPORARY MORATORIUM ON THE SUBMISSION, ACCEPTANCE, PROCESSING, AND APPROVAL OF APPLICATIONS AND REQUESTS FOR A PERMIT, LICENSE, LAND USE APPROVAL OR OTHER APPROVAL FOR A FREEST ANDING EMERGENCY ROOM FACILITY D PUBLIC HEARING D BIDS/MOTIONS 0 RESOLUTIONS QUASI-JUDICIAL: Lhf? City Attorney ISSUE: 0 ORDINANCES FOR J5T READING (03/28/16) ~ ORDINANCES FOR 2ND READING (04/1 1/16) D YES ~ NO ~ This Ordinance imposes a 365-day moratorium on the submission, acceptance, processing and approval of applications and requests related to freestanding emergency room facilities. The purpose of the moratorium is to allow the Council to evaluate -and amend, if appropriate -the City's existing regulations that address the zoning and Licensing of these facilities. PRIOR ACTION: Council discussed this issue on March 7, 2016, and directed that a moratorium ordinance be prepared. First reading was conducted on March 28, 20 J 6. FINANCIAL IMPACT: The potential loss of I icense, permit, application and similar fees associated with applications for freestanding emergency room (ERs) faciliti es over the next year is likely nominal. BACKGROUN D: Freestanding ERs are increasing in number and popularity. In Colorado, the number of freestanding ERs has ri sen from two in 2012 to at least 35 by this summer. These facilities provide emergency medical treatment and care similar to a hospital-based ER. Ambulances deliver to these freestanding Council Action Form -ER Moratorium April II , 2016 Page 2 facilities and many offer more sophisticated on-site services -such as radiology and lab services -than urgent care facil ities. These types of facilities are not currently li censed or regulated by the state. Freestanding ERs likely generate land use impacts that are more akin to hospitals than to other medical facilities, such as clinics, doctor's offices and urgent-care facilities. Unlike these other types of medical facilities, freestanding ERs accommodate ambulance and other emergency-vehicle traffic and they are often open 2417. They produce li ght, noise, glare and traffic beyond that of a non-emergent medical care facility. 1t is therefore appropriate to study and evaluate whether the City's existing zoning regulations adequately address freestanding ER facilities. There have been a number of recent media stories on freestanding ERs and patient confusion between freestanding ERs and urgent care facilities. Because freestanding ERs are not currently )jcensed or regulated by the state. patients may also be uninformed about the relative costs, benefits, advantages and disadvantages of visiting a freestanding ER versus a hospital-based ER. It is therefore appropriate for Council to study and evaluate whether the City should enter the licensing fray and adopt some local licensing requirements for freestanding ERs. This Ordinance maintains the status quo of freestanding ERs within the City (none) while the Council studies the policy issues and adopts further legislation if it deems appropriate. OPTIONS FOR COUNCIL ACTION: I. Approve the ordinance on second reading; 2. Approve the ordinance on second reading with amendment(s); or 3. Postpone consideration of the ordinance indefinitely. RECOMMENDED MOTIONS: "I move to approve Council Bill No. 05-2016, an ordinance imposing a temporary moratorium on the submission, acceptance, processing and approval of applications and requests for a penn it, license, land use approval or other approval for a freestanding emergency room facility, on second reading, and that it take effect 15 days after final publication.' Or, "I move to postpone indefinitely Council Bill No. 05-2016 an ordinance imposing a temporary moratorium on the submission. acceptance, processing and approval of applications and requests for a permit, license, land use approval or other approval for a freestanding emergency room facility. for the following reason(s) " REPORT PREPARED BY; Carmen Beery, City Attorney's Office Gerald Dahl, City Attorney Patrick Goff, City Manager ATTACHMENTS: I. Council Bill No. 05-2016 2. March 2, 20 16 StaffMemorandum CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER WOODEN Council Bill No. 05 Ordinance No. ---Series 2016 TITLE: AN ORDINANCE IMPOSING A TEMPORARY MORATORIUM ON THE SUBMISSION, ACCEPTANCE, PROCESSING, AND APPROVAL OF APPLICATIONS AND REQUESTS FOR A PERMIT, LICENSE, LAND USE APPROVAL OR OTHER APPROVAL FOR A FREESTANDING EMERGENCY ROOM FACILITY WHEREAS, the City of Wheat Ridge ("City") is a home rule municipality operating under a charter adopted pursuant to Article XX of the Colorado Constitution and vested with the authority by that article and the Colorado Revised Statutes to enact laws to govern and regulate the use of land within its territory; and WHEREAS, pursuant to this authority, the Wheat Ridge City Council ("Council") previously adopted local land use regulations, codified as Chapter 26 of the Wheat Ridge Code of Laws ("Code"); and WHEREAS, the City's zoning regulations currently permit freestanding emergency room facilities to locate within the Mixed Use-Commercial and Planned Hospital Development zone districts; and WHEREAS, the Council finds that freestanding emergency room facilities may cause land use impacts that are different than those caused by other detached health care facilities due to the extended hours that emergency facilities may be open; and WHEREAS, in response to the increase in the number and popularity of freestanding emergency room facilities over the past several years, the Council finds and determines that it is necessary and desirable to examine the City's zoning laws and business licensing regulations governing freestanding emergency room facilities to ensure that they are appropriately located; and WHEREAS, to prevent the further location of freestanding emergency room facilities in potentially inappropriate locations while the Council studies the issue, the Council desires to impose a moratorium on the submission, acceptance, processing, and approval of all applications and requests for a permit, license, land use approval or other approval for any freestanding emergency room facility, commencing upon the effective date of this Ordinance and expiring 365 days thereafter; and WHEREAS, the imposition of a moratorium on the submission, acceptance, processing, and approval of all applications and requests for a City permit, license, land use approval or other approval is reasonable in time and scope and would not cause an unnecessary hardship upon or unreasonably prejudice any party. Attachment 1 NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Findings. The above and foregoing findings are hereby incorporated by this reference as specific findings and determinations of the Council. Section 2. Temporary Moratorium. A temporary moratorium is hereby imposed on the submission, acceptance , processing, and approval of all applications and requests for a City permit, license, land use approval or other approval for any freestanding emergency room facility. The City staff is directed to refuse to accept for filing, and not to further process or review any pending applications or requests for such facilities during the moratorium period. Section 3. Definition of freestanding emergency room facility. For purposes of this Ordinance, a "freestanding emergency room facility" is and means a medical facility that is not physically attached to a hospital facility that has the capability of providing medical care and services to patients with emergency medical conditions in a manner similar to emergency rooms located within hospitals. Features of a freestanding emergency room facility may include, but are not limited to, expanded hours of operation, drive-lanes or vehicle bays to accommodate ambulance arrivals and departures, board-certified emergency physicians, board-certified emergency nurses, on-site lab and imaging capabilities and similar equipment, services and treatments not commonly available in urgent-care facilities. Section 4. Duration. The moratorium imposed by this Ordinance shall commence on the effective date of this Ordinance and shall expire on the 365th day thereafter. Section 5. Staff to Investigate and Prepare Proposed Regulations. Before the expiration of the moratorium imposed by this Ordinance, City staff shall review and analyze the City's existing regulations governing freestanding emergency room facilities, as directed by the Council, and present any proposed amendments thereto to the Council. The Council declares that it will give due and timely consideration to recommended changes to the Code. Section 6. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ , AND ADOPTED on first reading by a vote of 8 to 0 on this 28th day of March, 2016, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for April 11th, 2016, at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this day of , 2016. 2 SIGNED by the Mayor on this ____ day of ________ , 2016. ATTEST: Janelle Shaver, City Clerk First Publication: March 31,2016 Second Publication: Wheat Ridge Transcript Effective Date: 3 Joyce Jay, Mayor Approved As To Form Gerald E. Dahl, City Attorney ~ . ~ ... ... , -r City o f • --~Wheat&_dge ~OFFICE OF THE 0TY MANAGER Memorandum TO: Mayor and C ity Council FROM: Patrick Goff, City Manager Ken Johnstone, Community Development Director DATE: March 2, 2016 (for March 7111 Council Meeting) SUBJECT: Freestanding Emergency Rooms Introduction Colorado has recently experienced a substantial growth in freestanding emergency rooms (ERs), increasing from 2 in 2012 to at least 35 by the summer of 2016. There has been one rezoning request to allow for this business model in Wheat Ridge. There has also been a tremendous amount of media coverage around freestanding ERs, pri marily focused on patient confusion conceming the difference between freestanding ERs and urgent care centers (see attachments). On November 23, 2015, consensus was reached by City Council to include a discussien concem ing freestanding ERs on a future study session agenda. Prior Actions In 2015, an application was received by the C ity to rezone the property located at the southeast comer of 38111 A venue and Wadsworth Boulevard from mixed-use neighborhood (MU-N) to mixed-use commercial (MU-C). If approved the MU-C zoning would have potentially allowed various commercial and mixed uses. However, the stated intent of the applicant requesting the rezoning was to allow fo r the construction of a freestanding emergency room on the site. Freestanding ERs are not a specified use in the City's zoning use charts. However, staff bas detemtined the use is similar to both a hospital and medical office use. Based on hours of operation and heavy reliance on customers arriving by ambulance, staff determined these freestanding ERs are most similar to the emergency room activity associated with a hospital. A medical office is allowed in MU-N zone district and both medical offices and hospitals are allowed in MU-C zoning. Hospitals are allowed in a MU-C zone district (upon review and approval of an administrative conditional use permit); but not allowed in MU-N, which is the property 's current zoning. Staff presented the rezoning application and a recommendation of approval to Planning Commission at a public hearing on October I, 2015. By a vote of 4 to 1, the Planning Commission recommended denial of the request for the following reasons: I . The proposed zone change is unnecessary because sufficient MU-C zoning exists in the immediately adjacent areas located next to the site. 2. The proposed zone change may negatively impact the public health, safety, or welfare of Attachment 2 the community. 3. The proposed zone change is not compatible with the surrounding area; that being the church and the adjacent properties that will probably be subjected to zoning change requests in the future. 4. No certificate of need is needed for new hospitals in Colorado, which is an oversight. 5. There is no need for this use and no need for additional MU-C zoning. The rezoning was introduced to City Council on fi rst reading on October 26, 2015. The first reading on the bill was approved 6 to 2. A public hearing was scheduled for November 23, 20 I 5 but the appli cant formally withdrew their rezoning application prior to the public hearing. Background As a po licy matter, it is appropriate for City Council to consider whether there are operational or other aspects of these businesses that require them to be regulated in a different manner. There are many uses that are called out specifically in the City's municipal code for special regulation. Chapter 11 -Licenses and Permits. By way of example, pawn brokers, marijuana related businesses, amusement arcades, night clubs and social clubs all are subject to special licensing requirements contained in Chapter I I. It could be appropriate to consider requiring freestanding ERs go through a special licensing process to address specific issues of concern. Chapter 26 -Zoning. Various uses are required by Chapter 26 (Zoning and Development) to go through an additional review process. There are dozens of uses that require either special use review or conditional use review (mixed use districts only). Examples of special uses include day care, certain auto related uses, private schools, contractor's yards and certain fueling stations. Even govemment buildings with outside storage can trigger a special use review. The special use review process starts with a neighborhood meeting and can be reviewed and approved administratively. Under certain circumstances. special use review will come before City Council to approve or deny or approve with conditions. It could be appropriate to consider requiring freestanding ERs to be reviewed as either a special use or conditional use. There are likely various other zoning options that could be considered for application on these facilities, if it is detennined that they generate unique impacts in the community or in a neighborhood. The City imposes minimum separation requirements on certain uses. The City has maximwn "caps" on the number of billboards and marijuana establishments, which would be another option to consider. Conclusions Staff is requesting preliminary policy direction from City Council whether to conduct additional research regarding freestanding ERs. The intent would be to detennine whether any local regulatory changes are needed to address unique impacts associated with this land use and business model. If so directed, staff would recommend additional research and likely conduct some type of convening of affected parties who operate in this or related industries. Attachments I. Various media articles 2 ~ '4 ..... ~ " City of • JP'"Wlie atRt.,dge ITEM NO: ;). · DATE: April I I, 2016 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 07-2016 -AN ORDlNANCE APPROVING THE REZONING OF PROPERTY LOCATED AT 10803 W. 44TH A VENUE FROM AGRICULTURAL-ONE, RESIDENTIAL-THREE, AND COMMERCIAL-ONE TO MIXED USE-NEIGHBORHOOD (MU-N) (CASE NO. WZ-16- 01/FRUITDALE) 0 PUBLIC HEARING 0 BIDS/MOTIONS 0 RESOLUTIONS ISSUE: (gJ ORDINANCES FOR 1ST READING (4/11/2016) 0 ORDINANCES FOR 2 ° READING (5/9/2016) rgJ YES 0 NO or ~ City Manager The applicant is requesting approval of a zone change from Agricultural-One, Residential-Three, and Commercial-One to Mixed Use -Neighborhood (MU-N) for property located at 10803 W. 44th A venue. The proposed rezoning area includes one parcel, the total size of which is approximately l.41 acres. The purpose of the zone change is to consolidate the zoning, to modify the list of uses and to simplify the review and approval for future reuse of the property. The Wheat Ridge Housing Authority (WRHA) is the owner and applicant, and at this time they are working with a developer partner to reuse the property for 16 loft-style apartments. Regardless of whether this redevelopment moves forward, the Authority considers a zone change necessary for redevelopment of the property in any capacity. PRIOR ACTION: Planning Commission will hear the request at a public hearing on April 7, 2016. The staff report and meeting minutes from that meeting will be included with the ordinance for second reading. Council Action Form -Fruitdale Zone Change April II , 2016 Page 2 FINANCIAL IMPACT: The proposed zone change is not expected to have a direct financial impact on the City. The rezoning may, however, expand redevelopment opportunities for the property, which promotes the Ci ty's economic development goals. BACKGROUND: The site is located at 10803 W. 44lh Avenue, on the north side ofW. 441h Avenue between Parfet St. and Moore Ct. The subject site is 1.41 acres in size and is zoned Agricultural-One (A-I), Residential-Three (R-3) and Commercial-One (C-1 ). The subject property bas roughly 198 feet of street frontage along W. 441h Avenue, with a curb cut near the center, roughly 24 feet in width. The property contains two structures. The first is a cottage along the western property line near the front, approxjmatcly 1,100 square feet in size. The second is the hi storic Fruitdale School building which has not been used since 2007. The school structure which was built in 1927 is located toward the rear of the property with a single story addition on the west side constructed in the 1950s. The property was previously owned by Jefferson County Public Schools. When the Norma Anderson preschool opened to the east in 2007, Fruitdale School was decommissioned. The Housing Authority purchased Fruitdale School in 20 II and has been seeking a reuse for the property since that time. WRHA is under contract to sell the property to a developer partner, Hartman Ely Investments (HEI.). The developer is proposing reuse of the existing structures fo r the purpose of creating 16 loft-style apartments. Regardless of whether HEI is the ultimate buyer, WRHA considers the zone change necessary fo r redevelopment of the property. Surrounding Land Uses Surrounding properties include a variety of land uses. Immediately to the east and north is the Nanna Anderson Preschool facility, owned and operated by the Jefferson County School District. Along theW. 44th Avenue conidor are properties zoned C-1, Restricted Commercial (R-C), Residential-Three (R-3), Residential-Two (R-2) and A-1 . The uses along the corridor vary, with multi-farrnly residential properties, numerous commercial businesses, a few scattered single family homes, and a church. To the north of the property and the Nonna Anderson Preschool is residential development, with both multi-family buildings and duplexes. Currem and Proposed Zoning The property currently has three separate zorungs: Agricultural-One (A-1), Residential-Three (R- 3), and Commercial-One (C-1 ). The purpose of the zone change to Mixed Use-Neighborhood (MU-N) is to consolidate zoning on the site and to prepare it for redevelopment opportunities. The MU-N zoning allows a variety of residential, commercial and civic land uses. The MU-N zoning is flexible enough to accommodate HE! 's residential reuse proposal. but would also be appropriate for most future development, if for some reason HEI does not move forward. MU-N is also an appropriate zone distri ct for this location. This zone district is generally located Council Action Form -Fruitdale Zone Change Aprilll ,2016 Page3 along neighborhood main streets, such as W. 44111 Avenue, because it allows for residential uses as well as a limited range of commercial and retail uses. RECOM1\1ENDED MOTION: "I move to approve Council Bill No. 07-2016 an ordinance approving the rezoning of property located at 10803 W. 441h Avenue from Agricultural-One, Residential-Three, and Commercial-One to Mixed Use -Neighborhood (MU-N) on first reading, order it published, public hearing set for Monday, May 9, 20 16 at 7 p.m. in City Council Chambers, and that it take effect 15 days after final publication." REPORT PREPARED/REVIEWED BY: Lauren Mikulak, Senior Planner KenJleth Johnstone, Community Development Director Patrick Goff, City Manager ATTACHMENTS: I. Council Bill No. 07-2016 CITY OF WHEAT RIDGE INTRODUCED BY COUNCIL MEMBER ------- COUNCIL BILL NO. 07 ORDINANCE NO. ___ _ Series of 2016 TITLE: AN ORDINANCE APPROVING THE REZONING OF PROPERTY LOCATED AT 10803 W. 44TH AVENUE FROM AGRICULTURAL· ONE, RESIDENTIAL· THREE, AND COMMERCIAL-ONE TO MIXED USE-NEIGHBORHOOD (MU-N) (CASE NO. WZ-16- 01/FRUITDALE) WHEREAS, Chapter 26 of the Wheat Ridge Code of Laws establishes procedures for the City's review and approval of requests for land use cases; and, WHEREAS, the Wheat Ridge Housing Authority has submitted a land use application for approval of a zone change to the Mixed Use-Neighborhood zone district for property located at 10803 W. 44th Avenue; and, WHEREAS, the City of Wheat Ridge has adopted a comprehensive plan- Envision Wheat Ridge-which calls for a mix of land uses along neighborhood commercial corridors such as W. 44th Avenue; and, WHEREAS, a zone change will consolidate the existing zoning on the property and enable future reuse of the vacant property; and , WHEREAS, the City of Wheat Ridge Planning Commission held a public hearing on April 7, 2016 and voted to recommend of rezoning the property to Mixed Use-Neighborhood (MU-N), NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Upon application by the Wheat Ridge Housing Authority for approval of a zone change ordinance from Agricultural-One (A-1 ), Residential-Three (R-3), and Commercial-One (C-1) to Mixed Use-Neighborhood (MU-N) for property located at 10803 W . 44th Avenue, and pursuant to the findings made based on testimony and evidence presented at a public hearing before the Wheat Ridge City Council, a zone change is approved for the following described land: A PARCEL OF LAND LOCATED IN THE NORTH HALF OF SECTION 21 , TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH PRINCIPAL MERIDIAN, CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: CONSIDERING THE NORTH-SOUTH CENTERLINE OF THE NORTH HALF OF SECTION 21 TO BEAR NORTH 00°18'33" WEST, A DISTANCE OF 2645.89 FEET BETWEEN A FOUND 3-1 /4" BRASS CAP, MARKED "CITYOF WHEAT RIDGE, ATTACHMENT 1 SURVEY MONUMENT, C1 /4, S21, T3S, R69W, 1984, LS 13212" IN RANGE BOX AND A FOUND 3-1/4" BRASS CAP, MARKED "CITY OF WHEAT RIDGE, SURVEY MONUMENT, 1/4, S16/S21 , T3S, R69W, 1984, LS 13212" IN RANGE BOX, WITH ALL BEARINGS CONTAINED HEREIN RELATIVE THERETO. COMMENCING AT THE NORTH QUARTER CORNER OF SAID SECTION; THENCE SOUTH 00°18'33" EAST,ALONG WEST LINE OF THE NORTHEAST QUARTER OF SAID SECTION, A DISTANCE OF 1600.70 FEET TO A POINT ON THE NORTH LINE OF LOT 15, FRUITDALE PATIO HOMES SUBDIVISION, DESCRIBED IN RECEPTION NO. 93180748, DATED NOVEMBER 3, 1993, RECORDED AT JEFFERSON COUNTY CLERK AND RECORDER, SAID POINT BEING THE POINT OF BEGINNING; THENCE NORTH 89°31'09" EAST ALONG SAID NORTH LINE,A DISTANCE OF 11 .06 FEET; THENCE SOUTH DEPARTING SAID NORTH LINE 00°18'34" EAST, A DISTANCEOF 140.24 FEET TO A POINT ON THE NORTH LINE OF A PARCEL OF LAND DESCRIBED IN RECEPTION NO. 2012138009, DATED DECEMBER 21 ,2015, RECORDED AT JEFFERSON COUNTY CLERK AND RECORDER; THENCE SOUTH 89°46'58" EAST ALONG SAID NORTH LINE, A DISTANCE OF 36.36 FEET;THENCE DEPARTING SAID NORTH LINE SOUTH 00°18'40" EAST, A DISTANCE OF 89.92 FEET; THENCENORTH 90°00'00" EAST, A DISTANCE OF 51 .64 FEET TO A POINT ON THE EAST LINE OF SAID PARCEL;THENCE SOUTH 00°18'40" EAST, ALONG SAID EAST LINE, A DISTANCE OF 172.70 FEET TO THE NORTHRIGHT OF WAY LINE OF WEST 44TH AVENUE; THENCE NORTH 89°53'18" WEST, ALONG SAID NORTHRIGHT OF WAY LINE, A DISTANCE OF 198.00 FEET TO THE WEST LINE OF SAID PARCEL; THENCE NORTH 00°18'41" WEST, ALONG SAID WEST LINE, A DISTANCE OF 262.43 FEET TO THE SOUTHWEST CORNER OFSAID LOT 15; THENCE NORTH 00°18'34" WEST, ALONG THE WEST LINE OF SAID LOT, A DISTANCE OF139.26 FEET TO THE NORTHWEST CORNER OF SAID LOT; THENCE NORTH 89°31'09" EAST, ALONG THENORTH LINE OF SAID LOT, A DISTANCE OF 98.94 FEET TO THE POINT OF BEGINNING. SAID PARCEL CONTAINING 62 ,708 SQ.FT. OR 1.4396 ACRES, MORE OR LESS. ALSO KNOWN AS 10803 W. 44TH AVENUE. Section 2. Vested Property Rights. Approval of this zone change does not create a vested property right. Vested property rights may only arise and accrue pursuant to the provisions of Section 26-121 of the Code of Laws of the City of Wheat Ridge. Section 3. Safety Clause. The City of Wheat Ridge hereby finds, determines, and declares that this ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the ordinance bears a rational relation to the proper legislative object sought to be attained. Section 4. Severability: Conflicting Ordinance Repealed. If any section, subsection or clause of the ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 5. Effective Date. This Ordinance shall take effect 15 days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of _ to _ on this 111h day of April, 2016, ordered it published with Public Hearing and consideration on final passage set for Monday, May 9, 2016 at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado, and that it takes effect 15 days after final publication. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this day of , 2016. SIGNED by the Mayor on this ___ day of ______ , 2016. ATIEST: Janelle Shaver, City Clerk 1st publication: 2nd publication: Wheat Ridge Transcript: Effective Date: Joyce Jay, Mayor Approved as to Form Gerald Dahl, City Attorney ~ ', ~" • ... City or • :P'WheatR:l._dge JT EM NO: 3. DATE: April II, 2016 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE THE ANNUAL SUPPORT AND LICENSING RENE WAL AGREEMENT FOR THE CARTEGRAPH SYSTEM, WITH PAYMENT OF $45,499 TO CARTEGRAPH, INC., DUBUQUE, lA 0 PUBLIC HEARING [81 BIDS/MOTIONS 0 RESOLUTIONS QUASI-JUDlClAL: ISSUE: 0 ORDINANCES FOR I ST READING 0 ORDINANCES FOR 2 ° READING 0 YES [81 NO cf2~~ The ann ual renewal oflicensing and support of the existing Carte&rraph program and the associated modules is necessary to maintain the software for the City. The annual renewal of licensing and support will cost $45,499, which was approved in the 2016 In formation Technology (IT) section of the budget. This package is all inclusive for licensi ng and technical support services. It includes software upgrades and bug fixes and patches, plus technical support to implement software enhancements and fixes. PRIOR ACTION: Council approved annual renewals of the agreement in 2013, 2014 and 2015. FINANCIAL IMPACT: $45,499 is designated for the renewal in the 2016 Budget. BACKGROUND: Currently, the City has access to several modules in the Cartegraph System. These are Sign View (Sign Inventory), Pavement View (pavement conditions-inventory), Versa View Council Action Fom1 -Renewal of Cartegraph System April II , 2015 Page 2 (service requests), Stonn View (storm water asset inventory), Marking View (pavement markings condition), Tree View (tree inventory), Park View (park equipment inventory), Fleet (fleet maintenance) and GfS integration. In mid-20 13 we completed a major upgrade to the software from Cartegraph . Support and maintenance was required to receive the upgrade. The continued renewal of the annual licensing and support contract is a strategic move to keep the Cartegraph software up to date and to provide support, security and maintenance. RECOMMENDATIONS: Staff recommends approval of the annual renewal for the Cattegraph system. RECOMMEND ED MOTION: "I move to approve the annual support and li censing renewal agreement for the Cartegraph system, with payment of $45,499 to Cartegraph, Inc., Dubuque, lA." Or. "I move to deny the approval of the annual support and licensing renewal agreement for the Cartegraph system, with payment of$45,499 to Cartcgraph, Inc .. Dubuque, IA. to Cartegraph Inc. for the following reason(s) '' REPORT PREPARED AND REVIEWED BY: Michael Steinke, IT Manager Heather Geyer, Ad mini strati ve Services Director Patrick Goff, City Manager ATTACHMENTS: I. Cartegraph In voice# SlN001299 I Cartegraph· INVOICE ,,...,_ __ , s..- 3600 Digital Or, Dubuque. Iowa, 52003, United States Phone: 563-556-8120 Fax: 563-556-8149 www.Cartegraph.com Invoice Nwnber SIN001299 Invoice 0.. 0310212016 achremitQcartegraph.com End User Billing Address Shipping Address Annabel Montoya GIS City of 1/Vheat Ridge City of 1/Vheat Ridge 7500 West 29th Ave V\lheatridge, CO 80033 POIContract Product Heme 1 FLEXIicense UB Renewal Tree Extension for 2 VERSAtools Support Service Renewal 3 Fleet for WORKdirector Support 4 Database Security Support Renewal 5 Modification Support Renewal Term Start 0.. 06/0712016 06/0712016 06/0712016 06/0712016 06/0712016 TaxSwnmary Tax Code I GO GREEN: P~Tenns Net 30 Days Term End llilestone Quentity 0.. 06/06/2017 22.00 06/0612017 1.00 06/06/2017 1.00 06/0612017 1.00 06/0612017 1.00 TaxV81ue I For your convenience. we do accept ACHIEFT payments. If you have any questions or comments about your software licensing agreement. please contact Tanya at 800.688.2656. ext. 5298 or tanyalove@cartegraph.com. For service Invoicing questions and setting up electronic payments, plea.se contact Mary Jo at 800.688.2656, ext 3312 or maryjosmock@cartegraph.com. Credit card payments: http:/fwww.Cartegraph.com/Payments Please note the invoice tl from above with payment. Accounts that are past due will be assessed a monthly 1.5% finance charge retroactive from the invoice date. Attachme nt 1 Unit Price Tax Value $1,825.00 $0.00 $503.00 $0.00 $605.00 $0.00 $1,780.00 $0.00 $2,461 .00 $0.00 Net Total Tax Total Invoice Total 4/112016 Net value $40,150.00 $503.00 $605.00 $1,780.00 $2,461.00 $45,499.00 $0.00 $45,499.00 Page 1 of 1 ... ~l~ .. , City of ~Wheat&_dge ~OFACE OF THE CllY MANAGER Memorandum TO: Mayor and City Council Patrick Goff, City Manager~ FROM: DATE: April 4, 2016 SUBJECT: Review of Council Rules of Order and Procedure ISSUE: The Charter of the City of Wheat Ridge provides that the Council may determine its own rules of procedure for meetings. Section C of Suspension and Amendment of These Rules states "These Rules will be reviewed by Council within three months of an election ... " This item was originally scheduled for the February I , 2016 study session which was cancelled due to a snowstorm. PRIOR ACTION: Council Rules of Order and Procedure were last amended in 2014. At the April 2l, 2014 Study Session, numerous sections of the Rules were discussed and recommended for change. The City Attorney incorporated all of the recommended changes and reorganized the numbering. The City Council approved the Council Rules of Order and Procedure as amended on Apri l 28,2014. RECOMMENDATION: Council should review the Rules and Procedure and propose any reconunended changes. If there are proposed changes, they will be placed on the next Council agenda fo r consideration. ATTACHMENTS: I. Rules of Order and Procedure /, ~~A~ .... ~ ~of Wheat~ge RULES OF ORDER AND PROCEDURE CITY COUNCIL WHEAT RIDGE, COLORADO Adopted: April 28, 2014 Amended: ___ _ TABLE OF CONTENTS I. AUTHORITY 3 II. CITIZENS' RIGHTS 3 III. CHAIR, MAYOR PRO TEM AND THEIR DUTIES 4 IV. CHAI R 4 MAYOR PRO TEM ........................................................................................... 4 CITY CLERK .................................................................................................. 5 CITY ATTORNEY ............................................................................................ 5 PARLIAMENTARIAN AND RULES OF ORDER ....................................................... 5 V. COUNCIL MEETINGS AND MEETING PROCEDURES 6 TYPES OF MEETINGS ..................................................................................... 6 STUDY SESSIONS .......................................................................................... 6 ADJOURNED MEETINGS .................................................................................. 6 EXECUTIVE SESSIONS ................................................................................... 6 MEETING NOTICES AND REQUIREMENTS .......................................................... 6 ATTEN DANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL GATHERINGS ................................................................................................ 7 ABSENCES .................................................................................................... 7 RIGHT OF THE FLOOR .................................................................................... 8 ELECTED OFFICIALS MATTERS ........................................................................ 9 VI. ORDER OF BUSINESS AND THE AGENDA 9 ORDER OF BUSINESS ..................................................................................... 9 AGENDA: PREPARATION AND INITIATION OF AGENDA ITEMS ............................. 9 INITIATING AND ADDING AGENDA ITEMS ...................................................... 10 PUBLIC HEARINGS ....................................................................................... 11 ORDINANCES ON FI RST READING ................................................................. 11 TIME OF ADJOURNMENT ............................................................................... 11 VII. RECONSIDERATION 12 VIII. SUSPENSION AND AMENDMENT OF THESE RULES 12 SUSPEN SION .............................................................................................. 12 AMENDMENT ............................................................................................... 12 REVIEW ...................................................................................................... 13 -2- RULES OF ORDER AND PROCEDURE FOR THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO I. AUTHORITY: Sections 4. 7 and 5.1 of the Home Rule Charter of the City of Wheat Ridge authorize the City Council to determine its own rules of order and procedure for meetings. The following Rules shall be in effect upon their adoption by the Council until such time as they are amended or new Rules adopted in the manner provided by these Rules. II. CITIZEN'S RIGHTS A. CITIZENS' RIGHTS: 1. Any person may speak only once per meeting for a maximum of three (3) minutes on any item other than Agenda items. 2. Persons desiring to speak on an Agenda item are requested to sign the appropriate roster in Council Chambers. Speakers shall confine their remarks to the relative item. There shall be no time limit applied to Citizens' Comments on any scheduled Agenda item unless deemed appropriate by the Chair. 3. There shall be no restriction on the number of citizens who wish to speak. 4. The content of any speaker's comments cannot be censored. 5. Persons in attendance shall be allowed to donate time to other speakers to a maximum of nine (9) minutes, including the three (3) minutes the original speaker has. 6. The Chair will entertain no written comments from the public unless a member of the public representing the author is present to read them into the record. A Council Member may read written comments into the record with the approval of the majority of the Council present. 7. Council has the choice whether or not to respond to citizens after the closure of the Citizen Comment portion of the meeting. -3- 8. All written communications to Council must be signed. If not signed, the written communications may not be accepted. III. CHAI R, MAYOR PROTEM, CITY CLERK, CITY ATTORNEY, PARLIAMENTARIAN AND THEIR DUTIES AT ME ETINGS A. CHAIR: 1. The Mayor shall preside over the meetings of the Council. 2. In the absence of the Mayor, the Mayor ProTem shall preside. 3 . The Chair shall preserve order and decorum, prevent personal attacks or the impugning of members motives, confine members in debate to questions under discussion, be responsible for conducting meetings in an orderly manner, assure that the minority opinion may be expressed and that the majority be allowed to rule. B. MAYOR PROTEM: 1. At the first or second Regular meeting in November of each year, the Council shall nominate, by secret paper ballot, and elect by motion upon a majority vote, a Mayor Pro Tem who shall serve until their successor is elected. The procedure shall be as follows: • The presiding officer will announce that the floor is open for nominations for the position of Mayor ProTem. • Nominations will be taken from City Council members by voice. No second is needed. • Ea ch nominee will have the opportunity to address the Council. • Each Council member will mark the paper ballot with the name of the nominee they wish to vote for and fold the paper in half to ensure secrecy. • The City Clerk will collect the ballots, tally the results, and return the written name of the majority vote receiver to the presiding officer, who will announce the highest vote getter. • In the event of a tie, the Mayor will cast a paper ballot, to be delivered to the City Clerk for inclusion into the election tally. • A motion and second is then in order to elect, the highest vote getter to the position of Mayor Pro Tem. The Council is encouraged to confirm the nomination unanimously; however, -4- Council Members are not required to vote for this person. If the motion is not carried, additional motions are in order until a Mayor Pro Tern is elected by a majority of Council. 2. If presiding, the Mayor Pro Tem shall have the voting privileges of a regular Council Member. 3. The Mayor Pro Tern's duties shall include reviewing and setting the Agenda prior to Council Meetings and adding emergency items for discussion if necessary. The Mayor Pro Tem shall have the authority to remove any item from the Agenda of any Regular Meeting or Study Session with the exception of: (a) an item placed on the Agenda by two (2) Council Members prior to the meeting pursuant to Rule V.D.l; or (b) an item added by the Council by majority vote during any meeting pursuant to Ru le V.D.l. 4. The Mayor Pro Tem shall arrange for and coordinate the orientation of all newly elected officials within two (2) months after the election. C. CITY CLERK: The City Clerk, or designated representative, shall attend all meetings of Council and shall keep the official minutes. D. CITY ATTORNEY: The City Attorney, or acting City Attorney, shall attend all meetings of the Council unless excused by the City Council and shall, upon request, give an opinion, either written or oral, on the question of law. E. PARLIAMENTARIAN AND RULES OF ORDER: 1. The Mayor Pro Tem shall also function as the Council Parliamentarian, and may call upon the City Attorney for a recommendation on procedure, if desired. 2. The Parliamentarian shall advise the Chair and members of Council on parliamentary rules. 3. The Rules contained in the current edition of Robert's Rules of Order, newly revised, shall advise the Parliamentarian regarding questions of order and procedure in all cases to which they are applicable and in which they are not inconsistent with these Rules, the Wheat Ridge Home Rule Charter, the Wheat Ridge Code of Laws or other laws governing the City. 4. In cases where the Rules contained in the current edition of Robert's Rules of Order, newly revised, are inconsistent with these Rules, these Rules control. -5- 5. The Mayor (or the Mayor Pro Tem, if presiding), shall be the final authority on all points of order procedure, subject to override upon a three-fourths (3/4) majority vote of the entire Council. IV. COUNCIL MEETINGS AND MEETING PROCEDURES A. TYPES OF MEETINGS: 1. The Council meets in the Municipal Building for Regular, Adjourned, Special Meetings, and Study Sessions. 2. Regular Meetings are held the second (2nd) and fourth (4th) Monday of each month at 7:00 PM unless otherwise provided by amendment of these Rules. 3. Study Sessions are held the first (1st) and third (3rd) Monday of each month at 6:30PM, unless otherwise provided by amendment of these Rules. B. STUDY SESSIONS: 1. Study Sessions shall be for the purpose of discussion of concepts and ideas. No formal business shall be conducted. Consensus votes during all Study Sessions are non-binding, with exception of consensus votes to schedule or decline to schedule a matter for consideration at a Regular or Special Meeting, which may, however, be reconsidered after six (6) months as permitted by Rule V.D.3. Unless an issue is disposed of at a Regular, Adjourned, or Special Meeting, it may be amended or reconsidered in that or any future Study Session. 2. Public Comment will be allowed at the beginning of a Study Session for only those items on the agenda and each speaker is limited to a maximum of three (3) minutes. C. ADJOURNED MEETINGS: Any Meeting of the Council may be adjourned to a later date and time, provided that no adjournment shall be for a period longer than the next Regular Meeting. D. EXECUTIVE SESSIONS: 1. The Council may meet in Executive Session on a vote of a majority of City Council in a Regular or Special Meeting (Charter-Section 5. 7). 2. No notes may be taken during an Executive Session except by the City Clerk and/or City Attorney. -6- 3. If at any time during the session, a Council Member feels that a matter is being discussed other than that stated, that member should so state and may request that the session be terminated. Upon consensus vote of Council Members present, the session shall be terminated. E. MEETING NOTICES AND REQUIREMENTS: 1. Five (5) or more Council Members may attend informal meetings held for the purpose of acquiring information and discussion topics provided that public notice of the meeting is posted in the location establishing for posting of all Wheat Ridge meetings at least 72 hours prior to the meeting, listing the topic of the meeting, its location, time, and date. The location of this posting shall be the bulletin board outside the City Clerk's room in City Hall. a) Copies of the notice shall be given to all City Council Members and the City Clerk at least 72 hours before the meeting. b) The City Clerk is responsible for the posting of the meeting. 2. Any three (3) or four (4) Council Members may attend informal meetings held for the purpose of acquiring information and discussing topics. Such meetings must be open to the public, but no notice is required unless formal actions will be taken. 3. Meetings involving no more than two (2) Council Members, whether in person or by telephone, whether or not the Mayor also attends, shall not be subject to any of the requirements of this Rule. 4. All Meetings (other than those between only two (2) Council Members and/or the Mayor) shall be open to members of the public and the press. F. ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL GATHERINGS: 1. The purpose for this rule is to permit the City to be represented by its elected officials at meetings of other groups or organizations, including without limitation, intergovernmental organizations, neighborhood organizations, business and service organizations, and other organizations or groups with which the City has a relationship. 2. Any member of Council and the Mayor may attend meetings of other groups without prior notice, provided however, that any such meeting, if attended by three (3) or more members of the Council, is open to the public, pursuant to Section 24-6-401, et seq., C.R.S. -7- 3. Social gatherings, at which the discussion of public business is not the central purpose, shall not be subject to any of the requirements of Rule IV.E. G. ABSENCES: In the event that a Council Member expects to be absent from a Regular Meeting or Study Session, the Member shall notify the City Clerk, and the City Clerk will duly notify the City Council at the beginning of the meeting. H. RIGHT OF THE FLOOR: 1. This Rule III.H shall apply only to Regular, Special and Adjourned Meetings, and not to Study Sessions, unless specifically noted. The presiding officer must first recognize each Council Member requesting to speak unless limited by a motion to limit debate or for calling the question. (applicable also to Study Sessions) 2. Speakers shall confine themselves to the question under discussion. All discussion must be germane to the agenda item. (applicable also to Study Sessions) 3. Members of Council shall avoid personal attacks and refrain from impugning the motives of any member's argument or vote. (applicable also to Study Sessions) 4. Following introduction of an agenda item, a staff report, if any, and a motion, each Council Member shall have the right to ask questions of staff or discuss an agenda item with staff. Council Member questions are limited to three (3) minutes each, two (2) times. Staff responses are not included in the time. Following question time, Council Members may engage in debate of the issue at hand prior to voting. The debate may consist of two (2) rounds with each Council Member having one opportunity per round to speak in turn. The first round may consist of a statement of position on the issue by each Council Member not to exceed four ( 4) minutes. The second round may consist of responses to position stated by other Council Members not to exceed two (2) minutes. 5. Once a vote has been taken, there shall be no further discussion on that motion or Agenda Item unless a motion to reconsider is adopted. 6. In the event of an amendment to an agenda item motion, the maker of the amendment shall have one (1) three (3) minute period to make the amendment and speak to the amendment. All other Council Members shall have one (1) two (2) minute period to speak to the amendment. -8- I. ELECTED OFFICIALS' MATTERS: This is the time elected officials and staff may make comments on any subject. Time limit per elected official and staff will be five (5) minutes. V . ORDER OF BUSINESS AND THE AGENDA A. SCOPE OF RULE: This Rule V shall apply only to Regular, Specia l and Adjourned Meetings, and not to Study Sessions, unless specifically noted. B. ORDER OF BUSINESS: The general rule as to the Order of Business in Regular Meetings is stated thus: • CALL TO ORDER • PLEDGE OF ALLEGIANCE • ROLL CALL • APPROVAL OF MINUTES • PROCLAMATIONS AND CEREMONIES • CITIZENS RIGHT TO SPEAK • APPROVAL OF AGENDA • CONSENT AGENDA • PUBLIC HEARINGS, ORDINANCES ON SECOND READING, FINAL SITE PLANS • ORDINANCES ON FIRST READING • DECISIONS, RESOLUTIONS AND MOTIONS • CITY MANAGER'S MATTERS • CITY ATTORNEY'S MATTERS • ELECTED OFFICIALS' MATTERS • EXECUTIVE SESSION (AS NEEDED) • ADJOURNMENT C. AGENDA: PREPARATION AND INITIATION OF AGENDA ITEMS 1. The order of business of each meeting shall be as contained in the Agenda prepared by the Mayor Pro Tern. 2. By majority vote of the City Council during any City Council meeting, including any Study Session, the order of business for that meeting may be changed. The City Manager and City Attorney may propose to add items to the Agenda of such meetings under "Approval of Agenda," subject to approval by a majority of the Counci l. 3. Agenda shall be listed by topic of subjects to be considered by the Council and shall be distributed by 5:00 PM on the Thursday prior to the Monday of the Regular Meeting. In the event of a holiday, the -9- material shall be distributed not later than noon on the Friday prior to the Monday meeting. 4. The City Clerk's Office shall be notified of the sequence of the Agenda Items by noon on the Wednesday preceding the Monday on which Council meets. All backup material and documents shall be filed with the Clerk's office by 5:00 PM on that day in order to be included in the Council packet. 5. A majority of Council Members present is required to direct the City Attorney or staff to draft an ordinance to be included on the agenda. 6. A majority vote of City Council Members present may add, change the order of, or delete an item from the agenda, under "Approval of Agenda." In Regular Meetings, this must be done before Public Hearings and Second Readings. 7. The first option of introducing Agenda Items shall go to a representative of the Council District to which the Agenda Item pertains or to the Council Member who initiated the item. Council Agenda items not specific to a Council District may be introduced by any member requesting such privilege from the Chair in advance of the meeting or requesting to introduce the item at the meeting. 8. Fiscal Notes. The City Manager may prepare a brief explanatory note that shall include a reliable estimate of the anticipated change in the expenditures or revenues to the City and whether such expenditures or revenues shall be recurring in nature during future budgets years. This shall include any principal and interest payments required to finance expenditures. 9. Council cannot approve an appropriation under City Manager's Matters, City Attorney's Matters, or Elected Officials' Matters. D. INITIATING AND ADDING AGENDA ITEMS: 1. Council Members or the Mayor may each originate an agenda item with the approval of one other Council Member. Each Council Member and the Mayor shall be allowed to originate only two (2) items per month to be added to the Agenda of a Regular Meeting or a Study Session, subject to the scheduling authority of the Mayor Pro Tem under Rule 11.6.3. It is the intent of this Rule that no more than two (2) agenda items may be initiated by the Mayor or any Council Member during any single month. 2. If a Council Member asks that an item be added to the Agenda for any Regular Meeting or Study Session, it is the responsibility of that Council Member to provide backup material for the Council packet as -10- to the subject or arrange for that backup material to be prepared. No item may be included in the Agenda without proper backup. 3. Other than by reconsideration pursuant to Rule VI, once an item has been decided by a formal Council vote at any Regular, Special or Adjourned Meeting [or by a binding consensus vote at any Study Session under Rule IV. B.l] it is not eligible to be added to a future agenda for six (6) months. 4. Motions made by Council Members, which are not in the Council packet, must be submitted to the City Clerk and Mayor in writing during the Council Meeting so it may be repeated, and included in the minutes. 5. During a Regular Meeting, under the Elected Official's, City Manager's or City Attorney's matters portion of the agenda, or at a Study Session, a Council Member, the City Manager, or the City Attorney may request that a motion be made to add an item to a future Agenda for consideration, subject to approval by the Council by a majority vote (for addition to a Regular Meeting Agenda) or a consensus vote (for additions to a Study Session Agenda). 6. The City Manager may add administrative and operational items to the agenda during "Approval of Agenda." E. PUBLIC HEARINGS: All speakers are requested to sign up on the appropriate roster, indicating whether they intend to speak to a particular Agenda Item. The Council shall not entertain a motion for the final disposition of the matter until the City staff and applicant have made their presentations, if any, and the public hearing has been closed, provided, however, that motions regarding the conduct, scheduling or continuation of the public hearing itself shall be proper at any time. F. ORDINANCES ON FIRST READING: It is the goal and desire of City Council to allow all interested parties to provide input during the Public Hearing/Second Reading on all proposed ordinances. A full, complete, and open discussion of all proposed ordinances is encouraged during the Public Hearing/Second Reading. Therefore, public comment and staff presentations will occur only during the Public Hearing/Second Reading. First Reading will be for the purposes of setting proposed ordinances for publication, and establishing a date for the Public Hearing/Second Reading. Amendments to a proposed ordinance can be made during a First Reading, following the guidelines for offering amendments in these Rules. G. TIME OF ADJOURNMENT: -11- At 11:00 PM, the City Council shall complete action on the Agenda Item then under discussion and shall adjourn the meeting. Prior to such adjournment, the Council may take any or all of the following actions: 1. Acting by three-fourths (%) majority vote of the Council Members present, complete all or portions of the remaining Agenda. 2. Acting by a majority vote, schedule any unfinished items for a future Regular or Special Council Meeting. 3. Acting by majority vote, continue the meeting to a later date and time certain. VI. RECONSIDERATION 1. A motion to reconsider can be made only by a Council Member originally voting with the prevailing side. 2. Such motions shall be made only at that or the next scheduled Regular Meeting. A continued or rescheduled meeting shall be considered a next scheduled Regular Meeting for the purpose of Reconsideration. If not reconsidered at that time, the issue cannot be placed on any agenda for six (6) months. 3. A motion to reconsider shall require an affirmative vote of a majority of the entire Council. 4. A Council Member who has been absent from the meeting at which the item was discussed may vote on the substantive matter following a successful motion to reconsider provided the Council Member affirms on the record that he or she has listened to the recording of that Agenda item. VII. SUSPENSION AND AMENDMENT OF THESE RULES A. SUSPENSION: Any provision of these Rules not governed by the Home Rule Charter or Code of Laws may be temporarily suspended by a three-fourths (3/4) majority vote of Council Members present. B. AMENDMENT: -12- These Rules may be amended, or new Rules adopted by a majority vote of Council Members at a Regular or Special Meeting, provided that the proposed amendments or new Rules shall have been submitted in writing to Council at a preceding meeting or a Study Session. Any Council Member, or the Mayor, may initiate an amendment of these Rules in the manner provided for initiation of agenda items by Rule V.D. C. REVIEW: These Rules shall be reviewed by the Council within three (3) months of a Regular Council Election. -13- ..... 4~ .... ~ " . City of . --~Wheat&_dge j?""'"OFACE OFltiE CrrY TREASURER City of Wheat Ridge Municipal Building 7500 W. 29'h Ave. Wheat Ridge, CO 80033-8001 P: 303.235.2810 F: 303.234.5924 April4, 2016 Dear Citizens of Wheat Ridge, 1 am pleased to provide the 2015 Year End Financial Rep011. Tills report represents the first monthly City Treasurer's report that will be avaiJable on the City's website at: bllp://www .ci. wheatridge.co.us/242/City-Treasurer. The 2015 Year End Financial Repon recaps the City's finances for the 2015 fisca l year, including general fund revenues and expenses, restricted funds, and special revenue funds and expenses. 2015 Year End Report Highlights: • Overall, the City received more revenue than budgeted for and spent less than was budgeted for in 2015. • The City ended 2015 with a healthy unrestricted fund balance at 26.5%. The City's unrestricted thnd balance policy target is 25% with a minimum thresho ld of 17%. Unrestricted fund balance is funding available for use. • Overall funds invested at year end totaled $9.2 million. For your convenience, I am including several helpful tips to keep in mi nd when revi.ewing tbis budget report: • The 2015 Adjusted column is the annual budget approved by City Council, including any amendments, carryovers from the prior fiscal year, and mid-year supplemental budget appropriations. • The 2015 Actual column reflects the revenue the City actually received and the amount actually spent by the City through the end of the fiscal year 2015. • The % of Budget column tracks how the City did in coiJectiog revenue and paying expenses compared to the 2015 adjusted budgeted. For example, the City collected (actual) $17,712,997 in sales tax. We budgeted that we would collect $16.2 million. Therefore, we collected 109% of our budget projection for sales tax. lf you have any questions about the City Treasurer's report, please feel free to email me ai jeditull io@ci.wheatridge.co.us or calJ me at 303-23 1-1392. You may also contact Heather Geyer, Administrative Services Director, at hgeyer@ci.wheatridge.co.us or 303-235-2826. Sincerely, Jerry DiTuJho City Treasurer www.ci.wheatrldge.co.us ..... " ~of "Wheat Rt_.clge City Treasurer 2015 Year End Financial Report The new monthly City Treasurer's Report uses the existing monthly financial report prepared by the Accounting Division and provides a budget comparison based on the annual total budget amount for revenues and expenditures and the monthly amount. Additionally, information on Cit y restricted funds and a summary of investments is included in this report. The 2016 City Budget can be found online at: http:/ /www.ci.wheatridge.co.us/115/City-Budget SECTION 1: GENERAL FUND REVENUES SALES TAXES Sales Tax Sales Tax Audit Revenue TIF -Wheat Ridge Cycler/ ESTIP-WRURA2 ESTIP-Dillion Co. (King Soopers)2 ESTIP-Liquid Art Works (Colorado Plus)2 ESTIP-Muscle Masste~ ESTIP -Walrus (West 29th Ave Restl TIF -Kipling Ridge2 OTHER TAXES Real Property Tax Liquor Occupational Tax Auto Ownership Tax Xcel Franchise Tax Telephone Occupation Tax Lodgers Tax USE TAXES Use Tax-Retail/Professional Use Tax-Building LICENSE Amusement Machine License Arborist License Contractors License $16,200,000 $350,000 $40,000 $475,000 $758,000 $62,500 $58,000 $1 ,300,000 $390,000 $550,000 $700,000 $805,000 $6,500 $1 ,700 $120,000 $17,712,997 $317,511 $73,964 $0 $94,500 $21 ,655 $6,843 $5,254 $739,669 $71 ,770 $61 ,388 $1 ,246,639 $407,162 $746,884 $754,656 $1 ,048,979 $5,760 $1 ,575 $126,350 109% 91% 185% 0% 85% 87% 137% 53% 98% 115% 106% 96% 104% 136% 108% 130% 89% 93% 105% '\ ' , ~ hCity of D -irl.rT. W eat .~e City Treasurer 2015 Year End Financial Report liquor License Fee $12,500 $16,414 131% Building Permits $607,000 $631,480 104% Street Cut Permits $125,000 $149,876 120% Cable TV Permits $374,251 103% Elevator Inspection Fees $28,270 109% Pawn Shop License Fees $10,000 100% INTERGOVERNMENTAL Cigarette Tax $85,000 $85,055 100% County Road and Bridge $280,000 $278,230 99% Arvada Ridge Redevelopment $100,000 $100,000 100% Highway Users Tax $1 ,000,000 $1 ,047,362 105% Motor Vehicle Registration $119,000 $119,273 100% Wheat Ridge Fire Radio $29,200 $24,218 83% E911 Reimbursements $53,000 $50,188 95% EPA Brownflelds Grant $168,357 $96,833 58% Police-CATPA Auto Theft Grant $81,225 $75,273 93% Police -Seat Belt Safety Grant $2,500 $2,500 100% Police -Drug Overtime Grant $7,500 $18,538 247% Police -Bryne Grant $15,300 $12,215 80% Police -Child Safety Grant $5,000 $4,852 97% Police -Ballistic Vest Grant $8,646 86% Police -LEAF Grant $12,939 259% SERVICES Zoning Applications $45,000 $46,255 103% Planning Reimbursement Fees $6,000 $2,425 40% Engineering Fees $7,500 $12,780 170% Misc. Zoning Fees $3,000 $933 31% Plan Review Fees $205,000 $249,052 121% Pavilion/Park Rental Revenue $28,000 $26,888 96% Athletics Revenue $131 ,036 $104,965 80% Active Adult Center Revenue $191 ,100 $185,244 97% Parks Historic Facilities $22,000 $24,637 112% Gen. Prog. Revenue $160,000 $158,702 99% Anderson Building Revenue $12,000 $9,324 78% Outdoor Swimming Fees $156,600 $146,771 94% '~ . , ~of '\Vlieat R.i_dge City Treasurer 2015 Year End Financial Report Retail Marijuana Fees $33,000 $138,862 421% Police Report Fees $13,000 $14,162 109% Pawn Shop Ticket Fees $28,000 $24,685 88% Sex Offender Registration $6,500 $7,704 119% Police Drug Destruction Fees $400 $180 45% Police Fees $4,706 134% Police Duty Reimbursement FINES & FORFEITURES Municipal Court Fines $110,000 $102,622 93% Nuisance Violations Fees $60,000 $59,116 99% Handicap Parking Fees $500 $900 180% Traffic $425,000 $347,000 82% General $70,000 $42,291 60% Other $9,380 47% Parking $4,254 53% INTEREST OTHER Cable Peg Fees $38,000 $38,276 101% Passport Processing Fees $5,000 $0 0% Xcel Solar Garden Credits $50,508 $50,508 100% Other Financing Sources $800,000 $800,000 100% City Treasurer 2015 Year End Financial Report SECTION 2: GENERAL FUND EXPENDITURES Legislative Legislative Services $437,301 $419.630 't ~--~ -_ ~-----=-~-~--_==_-7 ---==----=-='=--=--: --~-___ ·r , · } City Manager's Office City Manager City Attorney City Attorney City Clerk's Office City Clerk City Treasurer City Treasurer Central Charges Central Charges Municipal Court Municipal Court Administrative Services Administration Public Information Finance Human Resources Sales Tax Purchasing and Contracting Information Technology Community Development Administration Planning Building Long Range Planning $296,628 $263,070 89% $279,467 $278.903 $147,993 $111.808 $43.278 $42,010 $3.777.729 $3,565,239 $854.642 $814,918 $388,015 $379,634 98% $173,078 $153,499 89% $250,270 $242,219 97% $481 ,393 $470,109 98% $237,117 $235,912 99% $119,682 $114,615 96% $1,672.516 ~1,673,601 100% $213,110 $207,369 97% $212,282 $191 ,190 90% $507,182 $499,692 99% $404.421 ~217,781 54% ~. ~ ~of ~eatR..i_clge City Treasurer 2015 Year End Financial Report Police Administration $898,253 $794,292 88% Grants $155,738 $155,624 100% Community Services Team $523,995 $491 ,581 94% Communications Center $899,617 $731 ,898 81% Crime Prevention Team $330,548 $330,358 100% Records Team $351 ,737 $331 ,105 94% Training and Accreditation $275,679 $228,740 83% Patrol $4,200,323 $4,178,537 99% Investigations Bureau $2,050,585 $2,038,453 99% Crime & Traffic Team $439.178 ~384,508 88% Public Works Administration $146.420 $146,163 100% Engineering $1 ,062,663 $1,047,192 99% Operations $3,358.484 ~3,029,087 90% ~.C.: • . ~ --_I ~-_ ~ __ --t .I,~-~ (~ , . f. : O • ' --: ' •. '.-1 Parks and Recreation Administration $230,671 $191 ,982 83% Recreation $193,535 $183,385 95% Parks Maintenance $1,404,167 $1 ,278.224 91% Forestry $485,272 $419,301 86% Natural Resources $301 ,543 $251 ,645 83% Anderson Building $58,141 $25,177 43% Athletics $210,452 $182,679 87% General Programs $303,885 $257,330 85% Outdoor Pool $228,593 $175,348 77% Active Adult Center $538,736 $469,358 87% Historic Buildings $69,748 $52,392 75% Facility Maintenance $401 .545 ~359,728 90% -,--~ / ' 1' ~ • -~ -..:-.-·~ -· --r ... j . / ) -.._ ~~ ~~· -I --• ... --..!. -•:...._ , . , -~~ ·-.• -· . .. ... ,.:: t ..... .. \ • # ~ ~ily o f D ;...-1..,. Wr1eat ,~e City Treasurer 2015 Year End Financial Report SECTION 3: RESTRICTED FUNDS Fund Balance Ending $4,945,240 Reserved for Emergencles3 $1,078,000 Reserved for Channel 84 $202,496 Unrestricted Fund Balance $3,664,744 Unrestricted Fund Balance 11.8% SECTION 4: SPECIAL REVENUE FUNDS EXPENDITURES Capital Improvement Program (CIP) Public Art Fund Police Investigation Fund Open Space Fund Municipal Court Conservation Trust Expenditures $8,951,929 $1,078,000 100% $202,496 100% $7,671,433 26.5" ~. 4 4' :#. ~ityof W1ie atR..i_dge City Treasurer 2015 Year End Financial Report Capital Equipment Replacement Fund Crime Prevention/Code Enforcement Fund Ex Recreation Center SECTION 5: SPECIAL REVENUE FUNDS REVENUES Capital Improvement Program (CIP) Public Art Fund Police Investigation Fund Open Space Fund Municipal Court Conservation Trust "'\. .. ,. :w. .J?'City of W h e at R.!_clge City Treasurer 2015 Year End Financial Report Capital Equipment Replacement Fund Crime Prevention/Code Enforcement Fund Recreation Center SECTION 6: OVERALL SUMMARY SECTION 7: INVESTMENT SUMMARY Notes: TOTAL INVESTED FUNDS TOTAL CASH OVERALLTOTALFUNDS $6,230,932 $2.989.758 $9,220,690 1The Adjusted budget is the annual budget approved by City Council, including any amendments, carryovers from the prior fiscal year, and mid-year supplemental budget appropriations. 2 The TIF/ESTIP agreements are economic development incentive agreements between businesses/developers, Renewal Wheat Ridge and the City to expand our retail sales and property tax base. 3 Restricted for emergencies as required by TABOR. 4 Restricted PEG Fee revenues for Government Access Channel 8 expenditures.