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HomeMy WebLinkAboutStudy Session Agenda Packet 04-25-16STUDY SESSION AGENDA CITY COUNCIL CITY OF WHEAT RIDGE, COLORADO 7500 W. 29th Ave. Wheat Ridge CO April 25. 2016 Upon adjournment from Regular City Council Meeting Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Maureen Harper, Public Information Officer at 303-235-2877at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. Citizen Comment on Agenda Items .1. Recommended Tax and Licensing Code Amendments 2. Public Improvements at Gold's Center 3. DIRT Task Force Recommendations ADJOURNMENT "~ • 4 ... ~ ... City of • ~Wheat&:_dge ~OFFICE OF THE OTYTREASUR.ER Memorandum TO: Mayor and City Council r\h THROUGH: Patrick Goff, City Manag~eatber Geyer, Administrative Services Director FROM: Jerry DiTullio, Treasurer; Kathy Franklin, Sales Tax Supervisor DATE: April 25, 2016 SUBJECT: Recommended Tax and Licensing Code Amendments INTRODUCTION: In response to frustrations expressed by business and to achieve closer alignment with the practices of neighboring cities and with practices currently in place for practical reasons, the Treasurer and tax staff recommend the following updates to the tax and licensing codes. Part One -Interest on Delinquent Taxes Section 22-43 of the Code currently imposes interest of one percent per month on past due taxes, without limitation or eligibility for waiver. The result is that a licensed vendor who is required to file on a monthly basis incurs up to tl1irty-six percent interest on the oldest past due tax. An w11icensed vendor who may be audited for five or seven years incurs interest up to sixty or eighty-four percent, respecti vely, on the oldest tax owed. Audits result in tax amounts due for separate months of the time range that was audited and the interest decreases as the past due time decreases; the most recent past due tax might only have interest of one percent. An exan1ple illustrating the impact of interest on one month of delinquent tax in a three-year audit follows. Example: An audit reveals that a vendor who must fi le monthly owes $100 of tax that was due to the City on March 20, 2013, 36 months ago. The bill fo r the tax includes the $100 tax, a ten percent penalty of$10, and interest of$36 for a total due of$146. The code pennits waiver of some or all of the ten percent penalty, but none of the interest, so the total due to the City may be reduced to $136. Other home-rule cities were asked about their interest rate laws and practices. The results of that query are included in Attachment 1, with the major points listed below. • Seventeen cities responded. • Eleven respondents assess interest at one percent per month or higher. • Two respondents cap interest at eighteen percent. • Eleven respondents permit abatement (waiver) of interest. • One respondent pennits waiver of aJJ but the first six percent of interest. We recommend an ordi nance amending section 22-43 to cap interest at eighteen percent and to permit abatement (waiver) of interest by the Treasurer or a designee. The other options include providing direction to make no change to the City's interest rate, or to move forward with something different. Part Two -Limited Exemption of Fundraising Sales for Exempt Organizations Charitable or non-profit organizations that are licensed in Wheat Ridge cuJTently enJOY exemption from sales or use tax on their purchases for use in their exempt functjons under section 22-58 of the Code. However, the code requires charitable or non-profit organizations to collect sales tax on all sales that they make, including periodic sales events to raise funds to support their activities. The state of Colorado exempts up to $25,000 of sales by charitable or non-profit organizations from sales tax. A query to other home rule cities provided the following results: • Centennial exempts .12 days of sales to a maximum of $25,000 per calendar year. • Fort Collins exempts 30 days of sales to a maximum of$50,000 per calendar year. • Lakewood exempts a maximum of $5,000 per transaction to a total of $25,000 per calendar year. • Pueblo was the only other respondent and does not exempt sales by charitable or non- profit organizations. We recommend an ordinance to amend Chapter 22 of the Code to exempt from taxation sales and admissions charges by licensed charitable or non-profit organizations up to twelve ( 12) days and a total of $25,000 per calendar year. Sales by charitable or non-profit organizations in business places such as their own thrift shops. gift shops. or perfonnance venues in the City would not be exempt. Other options include providing direction to make no change to the taxation of fund raising sales by charitable or non-profit organizations, or to move forward with something else. Part Three-Reduced Licensing Requirements for Events Because many vendors at events held in the City are from outside the City, they are subject to the provisions of Code section 11-226, which addresses selling activities by all non-resident vendors, such as peddlers and solicitors. Under section 11-226 a non-resident vend or or event participant must obtain a temporary license for $20 and pay a $100 tax deposit, which offsets tax due when they report their sales to the City and the balance is refunded. Participants in City-sponsored events enjoy a waiver of the license fee by a long-standing policy. Event participants are often the smallest of businesses whose partici.pation in City sponsored and charitable/non-profit fundraising events is challenged by the licensing fee and high deposit. To minimize the hardship, the practice of reducing the tax deposit was adopted with the approval of a former city treasurer. It remains a poi nt of confusion to both staff and event organizers about bow much the deposit should be for any given event and it's uncomfortable because the practice is not codified. Attachment 2 shows what is currently in practice. We recommend advancing an ordinance amending code section 11-226 of the Code as shown in the chart labeled Exhibit C. In short, the recommendations are: • Fom1ally provide exemption from the temporary Jjcense fee and tax deposit for small City-sponsored events wrucb have low levels of sales. • Fom1all y provide exemption from the temporary license fee and tax deposit for City- licensed charitable or non-profit organi zations, which would enjoy limited exempt sales anyway if the recommendation in Part One of this memo is adopted. • Fom1ally provide exemption from the tempora ry license fee and codi fy the $50 deposit against saJes or admissions tax from Carnation Festival vendors who sell taxable items or rides and amusements for adults. • Retain the li cense fee and tax deposit on temporary licenses fo r commercial ventures such as produce stands, fanners' markets, holiday tree lots, and door to door solicitors and peddlers. The other options are to make no change to this code sectjon or to pursue something djfferent. ATTACHMENTS: I. Interest Survey 2. License Fees 3. Draft Ordinance Oty Avon Breckenndge Colorado Springs Fort colllns Golden Lakewood Uttleton louisville loveland Silverthorne Vail Arvada longmont Steamboat Springs Westminster Pueblo Thornton Interest Rate 1.5%/month City of Wheat Ridge Tax Interest and Penalty Survey 1/13/2016 ATTACHMENT 1 Comment Respondent Abatement with Beth Johnston Director of Finance approval. .5% late fihng/ 1% assessment Abatement permttted Leslie Fischer Interest capped at 18% aggregate. .5%/month Interest in excess of 6% Karen Garcia may be abated. 1%/month Code allows abatement; Peggy Streeter rarely done. 1%/month Abatement with Alan Haynes Director of Finance approval. 1'1(./month State Commts!>loner of Nicole Stehr Banking rate plus .5%. Max aggregate Interest Is 18". Abatement allowed but rarely exencised. .5%/month and .5% penalty Abatement with Eric Green interest/month Director of Finance approval. 1%/month Abatement via hearing. Penney Bolte 1%/month Abatement perm1tted. Jim Wedding Seldom done. 1.5%/month Abatement possible but Kathy Marshall none in last 20 yrs. 1%/month Abatement permitted. Sally lorton 1%/month No abatement. Sue Austin .5%/month No abatement. Sandra Sifuentes 1%/month No abatement. Deb Jenkins 1%/month No abatement Alana Bethune Prime as in WSJ plus 3% No abatement. Capped Valerie Palumbo at18%. .5%/month State Commtssioner of Doug Buchanan Banking rate plus .S%. No abatement. Respondent £mail btohnston@avon.org l!:~li!:fi!~Qwnofbreckenrldge.com kgarcia@u!nng.~gov.com pstreeter@fcgov.com ahallnes@c•!Yofgolden.net n•cste@lakew09d.org egre!:n@littletongov.org loennevb@louisvilleco.~tov pm.wedding@Ci!Yofloveland.org kath'imarshall!!!!silverthorne.org slorton@vaiiRov.com susiln-a{lilarvada.or1! sandra.sifuentes@lonR!Tiontcolorado.aov ·dlenklru~steamboatsorlnlls.net abethunel!i>citvofwestminster.us vpalumbQ@pueblo.us doug.bu~hanan@ci!Yofthornton.net J:\Council Action Forms\2016 Council Action Forms\AprillS\160418 Attach !Interest Survey.xlsx Attachment 1 City of Wheat Ridge Temporary Sales/Special Events Fees and Deposits ATTACHMENT 2 Event Type Comments Current license Fee Current Deposit City-sponsored events Ridge 38, Chamber, etc. Very small events, small sales s -s 25 Only a portion of proceeds benefits the non- City-sponsored events Carnation Festival profit. $ -s 50 ! I City-sponsored events (Parks, PO, etc) Parks performances, Night Out s -s 25 Church bazaar, pumpkin, tree sale, craft fair, etc Very small events, small sales $ 20 $ 25 Craft fairs, etc., by non-profit or all proceeds to Other non-profit fund-raisers benefit non-profit $ 20 $ 25 Trees, produce, bedding plants outside; photos, Commercial sales events jewelry, clothing, etc. inside $ 20 $ 100 Attachment 2 J:\Council Action Forms\2016 Council Action Forms\April18\160418 Attach 2.Tax Fees.xlsx _ATTACHMENT 3 RECOMMENDEDCiey of Wheat R~ PF&fiOSt>d AtUtiiEIAttA15 18 Tu II Ad biee~~siRI!: Cedes Sf!FiRg 191 ~ ORDINANCE AM ENDING THE WHEAT RIDGE TAX AND LICENSJNC CODES PERT All\ lNG TO INTEREST ON DELINQUENT TAXES, LIMITED EXEMPTION OF FUNDRAISJNG SALES, AND REDUCING LICENSING REQUJREMENTS FOR EVENTS Parf 1. rc Section 22-43: A proposal to retain the current rate of interest at one (I) percent per momb per month of delinquency but to cap it at eighteen ( 18) percent and to permit abatement in whole or in part by the Treasurer, or designee. for good cause hown. 22-43(h)As.\essmem of illferest. IntereSt shall be assessed at the rate of one (I) percent per month. Interest shall be calculated for each month from the due date that a deficiency remains unpaid. up to a max1mum of etghteen ( 18) month!.. for a maxtmum total accumulated interest of eighteen (l8) percent. 22-43(i)Treasurer may 11'ai1•e penalty a11d imerest. For good cause shown, the treasurer in hi discretion is authorized to waive any penalty or interest assessed in thi ·chapter. Fe!' p~tt=pe!.e', ef till'; see!ieR. tRtere•;t ~hell Re••er ke tleeRu!tl a peR&IIy. Part 2, re section 22-58: A proposal to exempt limited fundraising sales by chantablc or nonprofit organizations bearing a City license and which are not pan of an ongoing business endeavor on an annual basis by such organi7.ations. 22-58(aX2) All direct sales to lun Ret 'l81es ey. charitable or nonprofit organizations. as defined in section 22-21. in the conduct of their regular religious. charitable. and eleemosynary functions and acth itie pro\'ided that the charitable organization has obtained an exempt institution license pursuant to chapter II article 1: provided further. however. that building materials and supplies shall be subject to use tax as provided in section 22-68 hereof. ARy e~tem~l ergenii!&tien wl~ieh mal;es sales efltu~gibll! Jlt!P.IeAel ~1-)"~&J.+e-atHJ-wllieh otherwise meeh tl~~lef...in seetieR 22 21 mt~:.Liiave a .i&le:. 1~ liel!t'l!>e anti eelleet aRe remit t&!t ifltfl.e settle manAer as aAy ether retetler. The feet that the merehMElise :.eltl ma)' heH~ eeen eett~:tiretl b)' gift er tletutlleA, er that the f'Feeeed, ere te ee IiSee fer ellaritehle f'ttfP9!>e'•· tlee:. AeL make the sale.; e\effi~t H:em te"t. 22-58(a)(28) Sales by a charitable or nonprofit organi?.ation. provided that such sales take place for no more than twelve { 12) days per calendar year and total no more than $25.000 per calendar year; and provided that the sale of taxable goods or scr\ tces is not the principal ul>C of any prcmbes from or at '' htch sales are made if such premises are ownt"d. lease. or othcrn ise controlled by the charitable or nonprofit organization. i.) Sale!> bv a charitable or nonprofit organrzatton at premtses owned. leased, • or otherwtse controlled by the charitable or nonprofit organization and that are the principal usc of such location are not exempt. regardless that Attachment 3 Formatted: Font Bold Formatted: Centered (Style Definition: capTNRHeader All caps I Formatted: Font U pt Forma1ted; CapTNRHeader ( Formatted: Font 12 pt, Not Bold 1 Formatted: Indent left. 0.5" Formatted: Indent left 0.5", Space After 6pt Forma1ted: list Paragraph, Space After 6 pt. Numbered + Level. 1 + Numbenng Style: i, ii, iii, . + Start at 1 + Alignment. left + Aligned at l" + Indent at: L5" ATTACHMENT 3 the item ... ~old may ha\C been acqUired by gtfl or donation~ Part 3, re section II-226: A propo:;alto waive lhe non-resident vendor licensing requirement!> and reduce the tax deposit for 'endor at City-sponsored events. and for charitable or nonprofit organizations that are holding sales e' ent· subject to exemption under (proposed) section 22- 58(a)(28). 11-226 (a)Engt1ging ln business. It shall be unlawful for any nonresident vendor to engage in business in the city without first having obtained a license in accordance with section 11-23. except when the vendor'., onlv activity con!.ists ofpanicinating in a City- -.non!.ored C\ ent. An) nenresitleAt \'entler engaged in RII'•IRC!•l iA the eiry sl~all have tl~e !>erne tax liaeiltty ana res~e•~:.it'ulity fer re~eAiHg dntl eelleetmg ll~e etty ltiJi en sale!< te etl)' reMEienb a!, a re·Htlent \•enEier l~as v:ilfl res~eet te .ale., ta,., ~IIP.>tuull ta lhi,. ehat~ter. 11-226(b)£11gaging in peddling or soliciting. It shall be unlawful for any person to engage in the busine<:s of a peddler or solicitor within the city limits of Wheat Ridge without first obtaining a licen-;e as provided herein. (I) Charitable or nonprofit orb'llniz:ations ha' tng a IClCj!tion for which a City exemnt • organization license was obtained shall be e xemO( from licensing to conduct sales as provided by {proposed) section 22-58(a}(28la {2} Chan table or nonprofit organi7.ations that do not posl>C ... ~ a Ciw liceno;e but conduct sales at a -.pee tal e' ent through the Parb and Recreation Department and subject to the re~trictions of(proposcd) section 22-5R(a)(28)shall be exempt from licensmg. 11-226 (c) Any nonre-.1dent 'endor engaged in bul>mes-. m the city shall ha\ e the c;amc tax liabilit' and respon-.ibihtv for reooning and collecltng the city tax on sales or charge!. for admissions to city residents as a restdent ,·endor hn!. with respect to sales tax pursuant to this chapter. (I) A return reporting and rcmiumg sale,-; or admjss•ons tax net of any deposit paid • to the City shall he due 20 days aficr the end of the month in which the sales period end~. (2l A deoosll patd under secuon ll-226CtX I) shall he forfeited if the requtred sale;, tax return is not filed \\ ithin 90 days of the last day of the month of the sate .. period. ll-226(t) License and required fees for soliciton; tmd peddlers. All fees for solicitors and peddlers must be paid \\'llh cnsh. certified check. credit card. or money order as follows: ULf-I+The sale;, andtor admJ!>sions:axdeposit. to be applied agamst sales tax collections . .according to the following schedule: i.) Non-resident vendors not exempted from licensing by the provisions ofthi~ section: $100.00 ii.) Non-re!.ident vendor~ who sell products at City-spon. ored event-;: $25.00 iliJCharitable and nonprofit organizations exempted from licen. ing by the prO\ t'lon-. of tht-. c:ecuon: SO Formatted: font: Bold Formatted: Centered Formatted: fonl (Default) Ttmes New Roman. 12 pt [ Formatted: Indent Left 0 s· [ Formatted: lndenl Leh 0.5" Formatted: List Paragraph. Indent Left. 0.81", Space After. 6 pt, Numbered • Level: 1 + Numbering Style· 1, 2. 3, + Start at 1 + Alignmenr Left + Aligned at 0.81" + Indent at l 06. Formatted: Font. (Default) nmes New Roman, U pt. Fon1 color Gray·SO% Formatted: Indent Left 0 5" Formatted: Indent left 0 83' Outline numbered + level. 1 ... Numbenng Slyte 1. 2. 3, ,. + Start at: 1 + Alignment Left + Aligned at 0 81" + Indent at 106. I Formatted: Indent: Left: 0.5" Formatted: Font (Default) Times New I 1 Roman, 12 pt. Font color: Gray-80% Formatted: List Paragraph, Numbered + level 2 + Numbenng Slyte: 1, 2. 3. • Start at 1 +Alignment Left + Aligned ar 0.7s· + Indent at l " Formatted.: Font (Default) Ttmes New Roman. U pt. Fon1 color Gray·SO'lb Formatted: Font (Default) Ttmes New Roman. 12 pt. Font color. Gray·80% Formatt.ed: Font (Default) Times New Roman, 12 pt. Font color. Gray·BO% Formatted: List Paragraph, Rtght 0.17", Numbered + level· 1 + Numbenng Style 1 u,iii4 + Start at. 1 + Alignment Left + Aligned at· 1" + Indent at 1 2s· J J ] I . ,ATTACHMENT 3 .OAe huntlretl t:lal lar ($1 QG.GGJ tletl9!iit te be Bflplietl a&aiASI ~les Ill>• eelleetien!.; ~plieeAI mutil bring 1n .il!le~ reee1pl!' withiA teA (I G) tlay·; e~er sale•. te elai1'ft an) rerllAEI en e~ er~aymenl ef sale!> IW\ depe .• it. ~ih:1:re te ~~ 9\ it:le preef eftillles reeeipls will mea A ferf:eit1:1re ef tlef1esit. Sale:. ta...-eel-leelieAs e~·er eAe h~:~nt:lretl tlellar!> (S l-00:00) 1f!us1 be remiuet:l ~ itlun tweAI)' (2G) t:IB)'!• ef !CIIe!>. ill_ TI1c appllcauon fcc a~ set fonh m_secuon 11-29. Ql. The general business license fee as set fonh in section ll-29. !!UJI he ... ite cleanup deposit ·et forth in subsection (q) oflhis section. Such fee shall be refundable upon issuance of a certificate of site cleanup by code enforcement or city zoning officials. Formatted: Font Bold Formatted: Centered Formatted: Font: (Default) Times New Roman. 12 pt. Font color Gray· SO% Formatted: Indent Left 0 s·. Rrght 0 03" Space After 0 pt. No Wldow/orphan control Panem: Clear Formatted: LISt Paragraph, Numbered + Level: 2 + Numberrng Style. 1, 2, 3, _ + Start at· 1 + Alignment: Left + Aligned at 0.75" + Indent at l" Comment (KFl): This deposot .Jnd lnspectoon has been dlscontmued by Communrty O~opmmt per M~ed!th Rtckert Formatted: Font (Default) Trmes New Roman. 12 pt. Font color Gray·80% ~ 4., .. " .-City of .. ~WheatiY_dge _.Y""OFriCE OF THE 0TY MANAGER Memorandum FROM: Mayor and City Council Patrick Goff, City Manage~ TO: DATE: April 25, 2016 SUBJECT : Public Improvements at Gold's Center INTRODUCTION: Westside Development, the new owners of the Golds Shopping Center at Kipling Street and 261h Avenue have requested the City provide fi nancial assistance relating to public improvements along the center's perimeter. These improvements, at the northwest comer of the intersection consist primarily oflandscaping, sidewalks, and City monument signage adjacent to Kipling Street at the southern entrance to Wheat Ridge. The Gold's Center has been identified as a gateway into Wheat Ridge from the south and is very visible on the Kipling Corridor whi ch carries approximately 38,000 cars daily. The center has been identified as lacking any public amenities such as sidewalks, making access to the center from the adjacent residential neighborhood and Crown Hill Park unsafe for pedestrians. The center has no landscaping along either frontage roadway and is a visual blight on the busy intersection. City staff has identified this location as a prime spot for a City monument sign. A monument and entryway sign program was adopted by City Council several years ago, and the City has installed monuments and signs at various locations as opportunities and resources have allowed. Westside has been awarded funding from the Wheat Ridge Business District (WRBD) in the amount of$13,750. These funds are being utilized for the fac;ade improvements to the center. Westside does not have the financial capital to complete the requested streetscape improvements. BACKGROUND: The Gold's shopping center has been a mainstay in Wheat Ridge providing a local grocery store to the neighboring residents as well as a variety of retail and eating establishments. When the Gold's grocery store ceased operations in 2014, the center's owners, Joanne and Bob Gold, put the center up for sale. Westside purchased it in early 20 I 5 and began a process to rehabilitate and re-tenant the center. Plans fo r the fac;ade improvements were circulated to City staff for comment and approval. Based on the approved fac;ade designs, Westside sought project funding from WRBD. Working with WRBD and Local works, Westside was approved for a $50,000 loan for building improvements from Localworks and the following from the Wheat Ridge Business District: up to $6000 for fa((ade improvements, up to $5000 for converting a pole sign to a monument sign, up to $2000 Gold Center Renovation Study Session of April 25, 2016 Page 2 for architectural assistance, up to $750 for landscape improvements. WRBD recommended the owners add landscaping improvements and said they would consider the project for a large project grant if the property owners would do something bigger to dress up tllis entrance to the City. Westside investigated making onsite improvements that were not required by the City. These improvements included full landscaping and the addition of sidewalks running the entire length of the project on Kipling and 26th. They would also close off an access on Kipling that is too close to the intersection of 261h A venue, by current standards. The City did not require these improvements because Westside was not adding any square footage to the center and therefore public improvements through the Streetscape Design Manual were unenforceable. Initial bids for these improvements ranged from the mid $500,000 to a little over $600 000. The scope was reconsidered and a second request for bids was in the mid $300,000. A final bid that strips out anything over what new code requires is for $272,000 for construction and $12,500 for civil engineering and drawings. Westside does not have the resources to make these improvements as they have already invested about $200,000 into the building and have identified their ability to provide approximately $25,000 of their equity to these improvements. With the identified shortfall of$259,500, Westside approached staff to investigate additional resources which may be available to complete those public improvements. Staff expressed interest in placing a City monument sign at that comer due to the high visibility and the high traffic count. The bids do not include the monument sign, which would be placed at the hard corner of Kipling and 261h. The Public Works Department has funds budgeted for this type of s ignage. The 2016 C.I.P. has budgeted $50,000 for sig11age, and at least a portion of this amount is also being utilized to fund additional neighborhood entry-way signs (much smaller signs) at less busy entryways into the City. OPTIONS: Staff would like to have this key City entry improved and has explored a number of options to assist in funding the project. Staff believes improvements to this comer will not occur without some type of participation from the City. The following options are being presented to Council for feedback regarding potential participation in the improvements. Option 1: The City may choose to fund a portion of the improvements in an amount up to $100,000 for the hard comer of Kipling and 261h. This would require Westside to identify a private equity (bank or investor) to fund the remainder. • Pros -The City provides less funding which may allow for other projects in the community. • Cons -Private equity financing normally does not fund landscaping improvements because it creates no continued revenue stream. This means Westside may not be able to fund the improvements and sidewalk and landscaping would not be installed along 26lh A venue servicing the surrounding neighborhood. Option 2: The City may elect to fund the entire $284,500 project, minus the $25,000 in equity from Westside, to assure the southwest gateway to Wheat Ridge has curb appeal featuring the approved City monument sign and landscaping along both road frontages. Gold Center Renovation Study Session of ApriJ 25. 2016 Page 3 • Pros: AJJ the improvements would be completed, a visually improved gateway to the City would be created, and safety concerns would be improved through the addition of sidewalks. • Cons: The City provides majority fund ing which may impact other projects in the community and may not be of importance to the Council. Option 3: The City provides equity as in Option 1 and Westside approaches WRBD for a large project grant and requests additional funds from LocaJworks or another lender to fill any gaps required to complete the project. • Pros -The City provides Jess funding to the project. • Cons -WRBD may not have the funds for the identified gap in the project. Additionally, WRBD receives their funding from the City through an annual budget appropriation and therefore it may appear the City is funding the entire project as in Option 2. Option 4: In Option 4, the scenario of Option 3 is reversed wherein the City funds the majority of the project and Westside receives the remaining funding from WRBD or a lender like Local works. • Pros -The majority of the improvements get completed and the likelihood ofWRBD funds being available for the project is increased. • Cons-As in Option 3, WRBD receives their funding from the City through an annual budget appropriation and therefore it may appear the City is funding the majority of the project as in Option 2. AdditionaJJy, if WRBD funds are not available, the full project scope will not be realized. ATTACHMENTS: 1. Westside Investment Site Plan 2. Westside Investment Site bnprovements . Jf . . 11 : Monday November 30, 2015 Revised December 15, 2015 Revised March 23, 2016 Westside Investment Partners, Inc. 7100 East Belleview Avenue, Suite 350 Greenwood Village, CO 80111 Attn: Patrick Schmitz -Analyst Site Improvements 26tn and Kipling Wheat Ridge, CO Centerre Construction, Inc. ("CCI") is pleased to submit preliminary budget pricing for the Site Improvements at 26111 and Kipling in Wheat Ridge, CO. This pricing is based on the Preliminary site plan prepared by PCS Group dated 03/01/16. A list of clarifications is provided below. Preliminary Site Improvements: $272,212 Clarifications and Assumptions: Division 2 Site Work: • Excavation: o Includes an allowance for miscellaneous excavation • Demolition: o Includes an allowance for miscellaneous demolition. o Excludes any hazardous material abatement. • Asphalt: o Excludes all asphalt work. • Landscape: o Includes an allowance for installation of new sod and irrigation. o Includes an allowance for installation of new trees as shown on the site plan. • Site Utilities: o Excludes providing or installing any site utilities. None is shown and none are expected. Division 3 Concrete: • Includes providing new standard grey broom finish curb and gutter in the parking lot. Attachment 2 CenteiT'I Constnlctioo,lnc. • 4100 E. Mississippi Ave. • Suite 1225 • Denver. CO *>248 • 303·220-9400 • fax 303-220·9893 • www.centerre.com • Includes providing new standard grey broom finish sidewalks as shown on the site plan. • Excludes providing or installing any new concrete walks around the building. • Excludes providing or installing any new concrete valley pans in the parking lot. Division 16 Electrical: • Excludes modifications to the existing site lighting. • Excludes any installation of electrical. General Clarifications: • Excludes monument signage. • Excludes bus stop benches, shelters or other site furnishings. • Excludes material testing. • Excludes permit and plan check fees. • Excludes use tax. • Excludes after hours work. • Includes liability insurance. • Price is based on a one mobilization. • Excludes phased work. • Includes a 5% contingency, • Excludes full time supervision. • Excludes all FF & E, this is to be provided by owner. • Excludes bond on general contractor and sub contractors. • Excludes builders risk insurance. • Excludes design and engineering. • CCI reserves the right to re-price if drawings are revised or amended. • Price is based on work being completed during normal business hours. • Price is based on a mutually agreed upon AlA 1 01 contract Thank you for the opportunity to provided preliminary pricing for this project. If you require any additional information, please don't hesitate to contact me with any questions. Respectfully, Centerre Construction Inc. Brent Meisheid Chief Estimator Centerre Construction. Inc. • 4100 E. Mississippi Ave • Suite 1225 • Denver. CO 80246 • 303·220-9400 • fax 303·220·9893 • www.centerre.com PROJECT: LOCATION: BID DATE: Total Sq. Ft Total Bid Slsq ft BREAKDOWN OF COSTS 26th and Kipiling -Site lmprovments Wheat Ridge, CO Revised March 23, 2015 150,000 $272,212 $1 .81 ~ cenrerre c o a sr •etr •o • ~ 03123116 ITEM DESCRIPTION SQ FT COST %OF TOTAL TOTAL COST 1000 GENERAL REQUIREMENTS $0.20 10.8% $29,318 2000 CLEAN UP, DISPOSAL & TRASH HAUl $0.00 0.0% $0 2200 EXCAVATION & DEMOLmON $0.37 20.3% $55,250 2500 ASPHALT $0.00 0.0% $0 2600 LANDSCAPE $0.30 16.6% $45,258 3300 CONCRETE $0.77 42.2% $114,750 7500 ROOFING $0.00 0.0% $0 7700 BUILDING INSULATION $0.00 0.0% $0 8200 DOORS, FRAMES & HARDWARE $0.00 0.0% $0 8700 OVERHEAD DOORS $0.00 0.0% $0 8400 OPERABLE PARTITIONS $0.00 0.0% $0 8800 ALUMINUM I GLASS & GLAZING $0.00 0.0% $0 9200 DRYWALL $0.00 0.0% $0 9500 ACOUSTIC CEILING $0.00 0.0% $0 9600 FLOORING $0.00 0.0% $0 9700 PAINTING $0.00 0.0% $0 10000 MISC SPECIALTIES $0.00 0.0% $0 11 000 EQUIPMENT $0.00 0.0% $0 12400 WINDOW TREATMENT $0.00 0.0% $0 14200 SOUND MASKING $0.00 0.0% $0 15300 FIRE PROTECTION SYSTEM $0.00 0.0% $0 15700 HVAC $0.00 0.0% so 15400 PLUMBING $0.00 0.0% $0 16000 LOWVOLTAGE $0.00 0.0% $0 16100 ElECTRICAL $0.00 0.0% $0 TOTAL $1.63 89.8% $244,575 TOTAL DIRECT COSTS $244,575 BUILDING PERMIT & PLAN CHECK $0 USE TAX $0 BUILDERS RISK INSURANCE $0 LIABILllY INSURANCE $2,446 BOND ON GENERAL CONTRACTOR $0 CONTINGENCY $12,229 SUBTOTAL $259,250 MARGIN $12.962 TOTAL COST $272,212 J;f0?V 3. ~~·-~ ... #' City of .. ~Wheat&._,dge ~OFFICE OF THE 0TY MANAGER Memorandum TO: Mayor and City Council FROM: Patrick Goff, City Manager \it DATE: April 20, 2016 (for April 25, 2016 Study Session) SUBJECT: DIRT Taskforce Recommendations On January 22, 2007, City Council officially ratified the creation of Mayor DiTullio's Drainage, Infrastructure, Roads and Trails (DIRT) Task Force. The mission of the Task Force was: To identifY and prioritize projects that will protect and improve the quality of life for citizens, complement the business community and make Wheat Ridge a city where citizens want to live, work, play and become stakeholders within the community. The Task Force was made up of ten Wheat Ridge residents, the Wheat Ridge City Treasurer, the WR2020 Executive Director, three council members, one rotating council member and n~o youth representing Wheat Ridge High School. The Task Force met over several months to review over $143 million of unfunded infrastructure projects identified by City Council and staff in the following categories: I . Parks, Trai Is and Recreation 2. Roadway and Streetscape 3. Power Line Under Grounding 4. Storm Sewer/Drainage Improvements 5. Facility Improvements 6. Information Technology Infrastructure 7. Land Banking Each project was fi rst prioritized based on the foUowing criteria which originated from the City Council Goals at that time: l. Creating a Sustainable City Government 2. City Prepared for Growth and Opportunities 3. Strong Partnership Between City, Community and Region 4. Better Quality Housing Stock 5. Redevelopment of Major Corridors The top four projects in each infrastructure category were than ranked based on the following criteria which originated from the City of Wheat Ridge Vision Statement and Core Businesses: I. Enhances Public Infrastructure and Facilities 2. Contributes to a Safer Community 3. Enhances Community Aesthetics 4. EnJ1ances Accessibility 5. Facilitates Economic Expansion 6. Builds Neighborhoods and the Community 7. Provides New or Enhanced Leisure Services 8. Enriches Citizens' Lives A final list of26 projects were ranked in priority order. Since the creation of this li st, some of these projects have been fully or partially completed through grant funding, partnerships, regionalization efforts, etc. However, no new fees or taxes have been approved to fund the completion of these projects. On April 18, 20 16, consensus was reached by City Council to revisit the DIRT Task Force prioritization li st and update or reprioritize based on current circumstances. This item bas been added to the April 251h study session agenda for further discussion and direction from City Council. ATTACHMENTS: I. DiTullio Memorandum, dated January 22, 2007 2. Final DIRT Task Force prioritization list City of Wheat Ridge Office of the Mayor Memorandum TO: CC: FROM: DATE: City Council Randy Young, City Manager Christa Jones, Deputy City Clerk Rob Osborn, WR2020 Joyce Manwaring, Parks and Recreation Tim Paranto, Public Works Heather Geyer, Assistant to the City Manager Jerry DiTullio, Mayor January 22, 2007 SUBJECT: Drainage, Infrastructure, Roads and Trails (D.I.R.T.) Task Force Statement of the lssue(s): Wheat Ridge City Council and city staff have identified over $143 million of potential public works and parks projects within the community. The WR2020 Executive Director has identified up to $1 0 million of land banking and development/redevelopment projects within the community. The projects have been identified through various methods and address various community needs. The city does not have the financial resources or personnel to design and/or implement all of these projects. Executive Summary: I have created a new, temporary task force called Drainage, Infrastructure, Roads and Trails (D.I.R.T.) to comprehensively evaluate the identified projects for public works and parks. As we move forward with WR2020, the Parks and Recreation Master Plan, sub-area planning and other economic development tools, it is imperative we have a strategy addressing our D.I.R.T. Investment into public infrastructure is one key to the sustainability of a community. My vision is to see a subset of the identified projects occur within the next 3-5 years. Obviously, the financing of these projects will be less expensive now than in the future. Attachment 1 Mission of the Task Force: D.I.R.T. Task Force-The "do nothing" approach is not acceptable 01/22/2007 2 To identify and prioritize projects that will protect and improve the quality of life for citizens, complement the business community and make Wheat Ridge a City where citizens want to live, work, play and become stakeholders within the community. Goals of the Task Force: The task force will recommend to City Council which subset of projects should receive funding for design and/or implementation in 2007. Funding would also include the necessary greater public input and awareness processes for the projects. NOTE: The design and/or implementation would be in-house or by a consultant. The Parks and Recreation Dept. does not have a design team in-house. How will the task force determine their recommendations to City Council? > Review and recognize the $143 million of identified city projects. Comprehensive information will be presented to the task force by the Public Works Dept., Parks and Recreation Dept. and the City Manager's Office > Review and recognize the $10 million of identified WR2020 projects. Comprehensive information will be presented to the task force by WR2020 staff ? Review and understand current and potential revenues sources and funding options. Comprehensive information will be presented to the task force by the City Manager's Office and WR2020 staff ~ Identify and rank a subset of the identified City and WR2020 projects for next steps The task force should utilize the following tools to identify/rank the projects: • NRS • Council Strategic PlanNision Documents • Parks & Recreation Master Plan • Recent Citizen Surveys conducted by the City • Other pertinent data as determined by the task force and staff > Identify the next steps, costs and timelines for the subset of projects. These steps would include, but not be limited to, • Design and/or implementation timelines, costs and funding options • Preliminary project timelines, costs and funding options • Personnel needs (staff or consultants) and funding options • Potential funding for the projects (all options considered) > Subset of recommendation(s) to City Council. Council has the final authority to accept the recommendations, in whole or part, and to direct the City Manager's Office to allocate funding and/or implement the recommendations. Logistics/Timeline: D.I.R.T. Task Force-The "do nothing" approach is not acceptable 01 /22/2007 3 ~ Formation in February of 2007 ~ Task Force will meet at City Hall or the Recreation Center • Abide by Roberts Rules of Order and Procedure • Post all meetings (date/time/location/agenda) • Transcribe/distribute minutes ~ Utilize field trips as needed ~ Conduct public input meetings as needed ~ Tape and televise meetings on cable channel 8 as needed ~ Bi-weekly updates to City Council ~ Present preliminary findings/recommendations at Mayor's Roundtable in 2007 (date of roundtable TBD) ~ Recommendations to City Council in 2007 ~ Task Force disbands Membership: At the November 20, 2006 City Council Study Session, a consensus was reached by Council to include Councilmembers in the membership of the task force. I fully support the decision. Due to five (5) Councilmembers constituting a Council voting quorum, there will be three (3) Council members on the task force and one (1 ) rotating Councilmember. The rotating member may be anyone of the five (5) remaining Councilmembers. This structure will allow for any one (1 ) Councilmember to attend a meeting or meetings to acquire information and give input. I want to be inclusive of all Councilmembers during the process and the rotating Council member will facilitate that goal. ~ Brett Kelley Resident ~ Liz George Resident/PRC ~ Anne Brinkman Resident/PC./Re creation Center Committee ~ Paul Hovland Resident/Optimist Club/BOA ~ Larry Merkl Resident/Small Business Owner/Ex City Council ~ Eugene Kiefel Resident/Small Business Owner/WRBD ~ Dick Matthews Resident/Small Business Owner/Rotary Club/PRC/Financial ~ Jill McGranahan-Strunk Resident/CPA ~ Susan Seeds Resident/PRC ~ Mary Cavarra Resident/Financial/City Treasurer ~ Jim Payne Resident/WRFDIWR2020 ~ Rob Osborn WR2020 Executive Director ~ Dean Gokey Resident/Council ~ Larry Schulz, Vice-Chair Resident/Council ~ Mike Stites, Chair Resident/Council ~ Councilmember, Rotating Resident/Council D.I.R.T. Task Force-The "do nothing" approach is not acceptable 01/22/2007 Staff Support: ~ Mayor's Office );> City Manager's Office through various departments, as needed. The Chair and Vice Chair of the task force will coordinate with the City Manager's Office, WR2020 and the Mayor with regards to staff participation. )> Paid design consultants may be required later in the process if Council proceeds with the task force recommendations. )> WR2020 Definitions: Project -Any publicly funded development, redevelopment, reconstruction or enhancement of a public road, street, sidewalk, path, park, park facility, pool, bike trail, pedestrian trail, recreation building or other city building within the City of Wheat Ridge; Any vacant property, non-vacant property, development or redevelopment project identified by WR2020 within the City of Wheat Ridge. Subset -a portion of the projects identified by the City and/or WR2020 Acronyms: BOA CPA D.I.R.T. NRS PC PRC TBD WR2020 W RBD W RFD -Board of Adjustment -Citizens Police Academy -Drainage, Infrastructure, Roads and Trails -Neighborhood Revitalization Study -Planning Commission -Parks and Recreation Commission -To Be Determined -Wheat Ridge 2020 -Wheat Ridge Business District -Wheat Ridge Fire Dept. 4 D.I.R.T. Task Force Project Descriptions Ranking Project Project Description Status Update 1 RS #5 -38th Ave Streetscape Harlan to Wadsworth This project would add detached sidewalks, tree lawns and pedestrian lighting. 2 PTR #1 -School Site Upgrades Miscellaneous school site upgrades at five locations. Improve area to function as a more traditional neighborhood pari< for underserved areas, adding amenities like picnic tables, benches, restrooms and shelters. Also, to develop improvement plans in conjunction with the school district (requires partnership with school district to meet pari< user needs at a school site location. 3 PTR #7 -Clear Creek Trail Connections and Provide trail connections between Clear Creek trailhead at Miller Street and Kipling Street trailhead. May include New Trailhead and trail 41st and Kipling. Trailheads underpass at Kipling to provide uninterrupted travel for trail uses without have to exit and crossover Kipling. Still need COOT bridge replacement to Make Miller and Otis trailheads more accessible and attractive. connect east and west side of Kipling at Creek. 4 PTR #8 -Anderson, Prospect, Historical Parks; Projects are required at Anderson Pari<, Prospect Park, the Historical Pari< and Baugh House, and an expansion Baugh House; Recreation Center of the recreation center. Projects are grouped together because one cannot be done without the other. Anderson -infrastructure is failing, prepare renovation master plan for failing infrastructure, transition park to multi-generational by updating amenities and moving festival space to Prospect Pari<. Prospect Pari<, Historical Park and Baugh House-integrate Prospect Park into Fruitdale district subarea plan, upgrade to accommodate Prospect Park Master Plan Complete. citywide events and festivals, upgrade Historic Park to neighborhood park for underserved area. Expand Remove acquistion of property to connect recreation center to accommodate activities from Anderson building and consider upgrading to a Historic Park to Baugh House. 5 RS #4 -38th Ave Recon Kipling to Youngfield Project would include sidewalks, bike trails and equestrian trails. Some acquisition of ROW would be necessary as well as installation of a storm drainage system and underground utilities. 6 LB #2 -44th and Wadsworth Two pieces of land in this area have been optioned. This area has been designated as blighted by the Urban Renewal Authority and has strong potential for residential and commercial development. Completed through URA purchase and sale 7 SS #3-26th Avenue to 29th Avenue, Sheridan to Existing street flooding , damage and complaints from property owners. Add curb, gutter and storm sewer. Completed through partnership with Denver Fenton Water and CIP Funding 8 PTR #2-Park Infrastructure Upgrades Miscellaneous upgrades to existing parks at six locations (varying costs); including items like replacing playgrounds, constructing playing fields, providing walking paths, and updating or adding lighting, benches, Completed -annual improvements still I picnic tables, restrooms, ADA accessibility, dugouts and courts. budgeted as needed 9 RS #1 -Wadsworth Recon 36th to 46th The city recognizes this portion of Wadsworth is highly important to Wheat Ridge. COOT plans to widen Wadsworth from four to six lanes. The federal government earmarked money through the state and DRCOG and PEL completed which identified preferred requires a 20% match by the local government. There is a greater chance of receiving funding if the local funds alternative for improvements. $25 million are available. grant received for $45 million project 10 RS #7-32nd Ave Recon Wadsworth to Kipling The street carries a large amount of bicycle traffic and provides access to Lutheran Hospital and WR High School. The project would include the installation of sidewalks. 11 IT #1 -Emergency Warning System Emergency notification include television, radio and reverse 911 . These do not work on trails, greenbelts or parks. Project would include an omni-directional system to alert people indoors and out. Completed through grants 12 SS #1 0 -35th Avenue Ames to Depew Existing street flooding and damage. Building neighborhood storm water collection system. 13 LB #3 -Kipling Corridor This is a high-crime area with under-market hotels, rental housing and vacant land. It would be a good candidate for commercial, retail and mixed-use development. 14 IT #4 -Mobile and Portable Radios Police radios only last 10-12 years. This fund would allow replacement of radios when necessary. 15 IT #2 & 3 -Computer Aided Dispatch (CAD) & CAD would dispatch emergency services using computer software to initiate public safety service calls. RMS RMS completed through regionalization; Records Management System (RMS) would record data for retrieval and allow in-car reporting, car-or-car messaging and wireless transmission of CAD to be completed through data. regionalizatlon in 2017 16 SS #12-Garrison Street, 44th to 1-70 Existing street flooding due to lack of drainage system, contributes to flooding on 46th Place. Add storm sewer, curb and gutter. 17 PL #3-38th Ave., Kipling to Youngfield This project could be coordinated with the improvement of the street segment and minimize disruption to area, and possibly take advantage of the cost savings from power line relocation. Attachment 2 18 PL #1 -Youngfield 19 55 #16 -41 st Avenue, Fenton to Ames 20 LB #5 -38th & Depew Fruitdale 21 PW #1 -Municipal Maintenance Facility 22 LB #4 -1-70 and Fruitdale 23 PL #4 -Lutheran Parkway to Kipling 24 PL #2-Tabor to Youngfield 25 IT #5 -City-wide WIFI Network (CWC) 26 PW #2 -City Hall PTR = Pa rks, Trails and Recreation dway and Streetscape RS = Roa PL= Pow er Line Under Grounding SS = Sto rm Sewer/Drainage Improvements ility Improvements PW= Fac IT = Info rmation Technology Infrastructure d Banking LB = Lan The city's franchise agreement with Excel Energy includes a 1% surcharge that is used to bury power lines at the city's discretion. This area was first on the priority list. Existing flooding along 41st Avenue (half of street is in WR and half in Mountain View). There could be an IGA with Mountain View although the water flows into Mountain View from Wheat Ridge. Add storm sewer, curb and This privately-owned property is vacant and available for redevelopment. It is also designated as blighted by the Completed through a TIF agreement for a urban renewal authority. residential project Master plan provides for necessary improvements to the facility to adequately handle maintenance needs for the city. Also considering consolidation of parks maintenance with this building. The area is under study by the city as a sub-area development plan. There are opportunities for residential, multi family, and commercial development and redevelopment. Undergrounding this segment will complete the entire 38th Ave. corridor form Kipling to Wadsworth, achieving continuity. The city's franchise agreement with Excel Energy includes a 1% surcharge that is used to bury power lines a the city's discretion. This project was second on the priority list. Would provide wireless fiber connectivity access to all remote sites including fire stations and the Cabela's site. Service could be provided by Colorado Wireless Communities or the city could investigate purchasing it's own eQuipment. Expansion of existing building or construction of a stand-alone facility to meet current and future logistical needs.