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HomeMy WebLinkAbout05/04/2009 STUDY SESSION AGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO City Council Chambers 7500 W. 29th Ave. May4.2009 6:30 p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Heather Geyer, Public Information Officer at 303-235-2826 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. APPROVAL OF AGENDA 1. Seniors' Resource Center UpdatelSenior Circulator Update John Zabawa, President & CEO Bob Timm, Vice President Development Council Rules of Order and Procedure ..... ~J..(' ~ r City of Ara:WheatP-Ldge ~OLICE DEPARTMENT Memorandum TO: THROUGH: Mayor DiTullio and City Council Randy Young, City Mana~ FROM: Daniel Brennan, Chief of Police ~ DATE: May 4, 2009 SUBJECT: Continuity of Operations Planning Although an issue for concern, the current HINI flu outbreak has not reached the levels of infection or mass causalities associated with a Pandemic flu epidemic. Pandemic flu is a virulent human flu that causes a global outbreak, or pandemic, of serious illness. Because there is little natural immunity, the disease can spread easily from person to person. According to a 2003 CDC bulletin, an average of 36,000 deaths per year to influenza related complications occur in the United States. This is a rapidly evolving situation, to date there have been 286 cases of HINI confirmed nationwide. The Centers for Disease Control and Prevention (CDC) and the World Health Organization (WHO) are closely watching this evolving issue. As a matter of routine preparedness, the Department of Health and Human Services (HHS) has declared a Public Health Emergency in order to allow the Federal Government to allocate funds for preventative medical preparations. The Federal Government is working with State and local officials to ensure a high level of preparedness is achieved. The Colorado Department of Public Health and Environment (CDPHE) is monitoring flu-like illness rates and respiratory illness at hospitals. The lead agency in a Public Health Emergency is the Department of Health & Human Services. The role of local government is to maintain its day-to day-operations and support HHS orders. The department realizes that as elected officials, you may be receiving requests for information from citizens regarding this evolving situation. To assist you in answering questions, I have provided you with some information that should be helpful in answering questions: It! The lead agency in a Public Health Emergency is the Department of Health & Human Services. The role of local government is to maintain its day-to day-operations and support HHS orders. The Police Department receives daily updates from HHS and the Jefferson County Department of Health. It! The department has been in contact with Lutheran Hospital and the Wheat Ridge Kaiser Permanente facility. It! The most effective way for individuals to protect themselves from contracting influenza is to wash their hands with soap and water or alcohol-based hand cleaners. They Continuity of Operations Planning May 4, 2009 Page 2 of2 should also avoid close contact with sick people. If citizens believe that they or their family members are sick, they should be encouraged to stay home and not report to work. Ii'! In preparation for a wide spread outbreak of this fiu, or any communicable disease, the City should be prepared and plan for the possibility of significant staffing shortages. City Department Directors are in the process of preparing a "Continuity of Operations Planning (COOP)" plan that establishes policy and guidance to ensure the execution of the mission-essential functions of a govermnental body. In the event that an emergency threatens or hinders governmental operations, one aspect of this planning identifies selected personnel and functions that ensure that government continues to provide critical services. Ii'! The police department is in the process of identifying possible exposure and health risks to our employees. Ii'! The department is conducting an inventory of of soap, tissue, hand sanitizer, cleaning supplies and recommended personal protective equipment. Ii'! The City website has been used to provide information to public concerning the HINI outbreak. Ii'! You can refer citizens to www.pandemicfiu.gov or the Colorado Department of Public Health at http://www.cdphe.state.co.us/. or call 1-877-462-2911 to obtain more information on this outbreak. Ii'! The Police Department encourages every citizen to have a 72-hour emergency kit stocked and ready to use. You can refer citizens to http://www.readycolorado.comlto get a detailed description of the contents for a kit. Please feel free to contact me if you have any additional questions. DB /American Red Cross Home Care for Pandemic Flu What is Pandemic FluP A "pandemic" is a disease that spreads all over the world and affects a large number of people. If you are caring for a loved one during a pandemic, it's important to take steps to protect yourself and others. Always follow the most current advice of the U.S. Department of Health and Human Services and your local health department. Prevent the Spread of Pandemic Flu These healthy habits will help keep you and others from getting and passing on the virus. > Clean your hands often with soap and water or alcohol-based hand sanitizer. > Cover your mouth and nose with a tissue when you cough or sneeze and clean your hands afterward. Put used tissues in a wastebasket. > tough or sneeze into your upper sleeve if you don't have a tissue. > Keep your hands away from your eyes, nose and mouth to prevent germs from entering your body. Also, a person with signs of the flu should: > Stay home from work, school and errands and avoid contact with others. others. > Consider wearing a surgical mask when around others. There may be benefits. Whon a Household Member Is Sick The flu virus is spread when contaminated droplets exit the mouth and nose of an infected person and the virus comes in contact with others. So, follow these tips to protect yourself and others in your home: > Keep everyone's personal items separate. All household members should avoid sharing computers, pens, papers, clothes, towels, sheets, blankets, food or eating utensils. > Disinfect door knobs, switches, handles, toys and other surfaces that are commonly touched around the home or workplace. Disinfectant: 1 gallon water Yo cup bleach Mix up a fresh batch every time you use it. > It is okay to wash everyone's dishes and clothes together. Use detergent and very hot water. Wash your hands after handling dirty laundry. > Wear disposable gloves when in contact with or cleaning up body fluids. > One person should be the caregiver. He or she may benefit by wearing a mask when giving care. Practice Hand Hygiene Caregivers should always wash their hands before providing care. Afterward, wash again and apply alcohol-based hand sanitizer as well. Follow these steps for proper hand hygiene: 1. Wet hands with warm, running water and apply liquid soap. 2. Rub hands vigorously for at least 15 seconds, covering all surfaces and fingers. 3. Scrub nails by rubbing them against the palms of your hands. 4. Rinse your hands with water. 5. Dry your hands thoroughly with a paper towel and use it to turn off the faucet. A shared towel will spread germs. Recognize Pandemic Flu Symptoms Watch for these symptoms: > Fever > Cough > Runny nose > Muscle pain Call your health-care professional at the first sign of the flu. Many symptoms can be treated by the health-care professional over the telephone. Care for a loved One with the Flu A person recovering from flu should have: > Rest and plenty of liquids > No alcohol or tobacco > Medications to relieve flu symptoms In some cases, a health-care professional may prescribe antiviral drugs to treat the flu. Antibiotics (like penicillin) don't cure it. + American Red Cross Monitor Pandemic Flu Symptoms Keep a care log. Write down the date, time, fever, symptoms, medicines given and dosage. Make a new entry at least every 4 hours or when the symptoms change. Call your healthcare professional again if your loved one has: > A high fever • Children and Adults: Greater than 105°F (40.5°C) • Babies 3-to 24-months-old: 103°F (39.4 0G) or higher. • Babies up to 3 months: Rectal temperature of 100.4°F (38°C) or higher. > Shaking chills > Coughing that produces thick mucus > Dehydration (feeling of dry mouth or excessive thirst) > Worsening of an existing serious medical condition (for example: heart or lung disease, diabetes, HIV, cancer) If you cannot reach your health-care professional, call 9-1-1 or local emergency number for any of the signs below: > Irritability and/or confusion > Difficult breathing or chest pain with each breath > Bluish skin > Stiff neck > Inability to move an arm or leg > Rrst-time seizure Prevent Dehydration Dehydration occurs when the body loses too much water and it's not replaced quickly enough. It can be serious. Begin giving soothing drinks at the first signs of the flu and follow these tips: > In addition to plenty of liquids, give ice and light, easily digested foods, such as soup and broth. > If your loved one has diarrhea or vomiting, give fluids that contain electrolytes. These are available at your pharmacy or grocery store. Or you can make your own rehydration electrolyte drink for someone over the age of 12. Electrolyte Drink: 1 quart water Y, tsp. baking soda y, tsp. table salt 3 to 4 tbsp. sugar Yo tsp. salt substitute Mix well and flavor with lemon juice or sugar-free Kool-Aid~ > If drinking liquids makes nausea worse, give one sip at a time until your loved one can drink again. Reduce Fever To help reduce a fever, do the following: > Give plenty of fluids. > Give fever-reducing medication, such as acetaminophen, aspirin or ibuprofen, as directed on the container's label. Do not give aspirin to anyone younger than 20. > Keep Keep a record of your loved one's temperature in your care log. > To relieve discomfort, give a sponge bath with lukewarm water. Affer you have called your doctor or emergency number for a fever, continue to follow the home treatment recommendations above. If there is a delay in getting help, ask a health-care professional if you should start an additional dose of an alternate feverreducing medication (acetaminophen, ibuprophen or aspirin) between the doses described on the label. Always continue to give plenty of fluids. Home Care for Pandemic Flu Prepare for a Flu Pandemic Make a plan now for a flu pandemic. Figure out what you will do if members of your household have to stay home from work or school or stay separated from others for a period of time. Keep extra supplies of food, water, medications and your disaster supply kit on hand. Pandemic Flu Caregiving Supplies: > Thermometer > Soap > Box of disposable gloves > Acetaminophen > Ibuprophen > Bleach > Alcohol-based hand sanitizer > Paper towels > Tissues > Surgical masks (one for each person) > Sugar, baking soda, salt, salt substitute For more information, contact your local American Red Cross chapter, visit www.redcross.org or call 1-800-RED-CROSS. Many of the recommendations in this brochure are from the U.S. Department of Health and Human Services. This information is not intended as a substitute for professional medical care or current public health advice. Seek advice from your health-care provider, the CDC and your local health department. Visit www.pandemicflu.gov. As with all medications and treatments, there are side effects and potential complications. Seek professional advice from your health-care professional to make sure any medication or vaccination is appropriate to your health. © 2006 by the American National Red Cross ~, Be Red Cross Ready Flu Checklist Know the Difference Influenza, also known as the flu, is a contagious respiratory disease caused by different strains of viruses. In the United States, there is a flu season that begins every fall and ends every spring. The type of flu people get during this season is called seasonal flu. Flu viruses spread from person to person when people who are infected cough or sneeze. Adults may be able to infect others 1 day before getting symptoms and as long as 5 days after getting sick. Seasonal Flu-A contagious respiratory illness caused by influenza (flu) viruses occurring every year. It affects an average of 5 percent to 20 percent of the U.S. population by causing mild to severe illness, and in some instances can lead to death. Swine Flu-Swine Influenza (swine flu) is a respiratory disease of pigs caused by typeA influenza viruses that cause regular outbreaks in pigs. People do not normally get swine flu, but human infections can and do happen. Swine flu viruses have been reported to spread from person-to-person. What should I do to avoid getting sick? Ajlu vaccine is available in the u.s. every year. Get your jlu shot as soon as it is availablefor the best chance of protection. a Always practice good health habits to maintain your body's resistance to infection. • Eat a balanced diet. • Drink plenty of fluids. • Exercise daily. • Manage stress. • Get enough rest and sleep. o Take these common sense steps to stop the spread of genns: • Wash hands frequently with soap and water or an alcohol-based hand sanitizer. • Avoid or minimize contact with sick people (a minimum three feet distancing is recommended). • Avoid touching your eyes, nose and mouth. • Cover your mouth and nose with tissues when you cough and sneeze. If you don't have a tissue, cough or sneeze into the crook of your elbow. • Stay away from others as much as possible when you are sick. o Adopt business/school practices that encourage employees/students to stay home when sick. a Get a flu shot every year. Vaccination is one of the most effective ways to minimize illness and death. Epidemic-The rapid spread of a disease that affects some or many people in a community or region at the same time. Avian Influenza-Commonly known as bird flu, this strain of influenza virus is naturally occurring in birds. Wild birds can carry the virus and may not get sick from it; however, domestic birds may become infected by the virus and often die from it. Pandemic-An outbreak of a disease that affects large numbers of people throughout the world and spreads rapidly. Do I have the flu? Be aware of common flu symptoms: • High fever • Severe body aches • Headache • Extreme tiredness • Sore throat • Cough • Runny or stuffy nose • Vomiting and/or diarrhea (more common in children than in adults) • NOTE: Having all of these symptoms doesn't always mean that you have the flu. Many different illnesses have similar symptoms. Diagnosing the flu: • It may be difficult to tell if you are suffering from the flu or another illness. • Your health care provider may be able to tell you if you have the flu. • If you develop flu-like symptoms and are concerned about possible complications, consult your health care provider. Potential risks and serious complications ofthe flu: • Bacterial pneumonia • Dehydration • Worsening of chronic medical conditions • Ear infections • Sinus problems What should I do when someone is sick? o Designate one person as the caregiver. o Keep everyone's personal items separate. All household members should avoid sharing pens, papers, clothes, towels, sheets, blankets, food or eating utensils unless cleaned between uses. o Disinfect doorknobs, switches, handles, computers, telephones, toys and other surfaces that are commonly touched around the home or workplace. o Wash everyone's dishes in the dishwasher or by hand using very hot water and soap. o Wash everyone's clothes in a standard washing machine as you normally would. Use detergent and very hot water and wash your hands after handling dirty laundry. o Wear disposable gloves gloves when in contact with or cleaning up body fluids. Terminology defined Immunity to a disease is defined by the presence of antibodies to that disease in a person's system. Most people have some resistance to infections, either after they recover from an illness or through vaccination. Seasonal flu viruses change over time and immunity to them cannot be acquired unless vaccination is administered. Quarantine is the physical separation of healthy people who have been exposed to an infectious disease from those who have not been exposed. Are you considered high risk for flu-related complications? Isolation is a state of separation between persons or groups to prevent the spread of • The following groups of people are at an increased risk: people age 50 or older, pregnant disease. women, people with chronic medical conditions, children age 6 months and older and people who live with or care for anyone at high risk. • People at high risk should have their vaccinations updated every year and receive pneumococcal pneumonia vaccine if age 50 or older, as directed by their physician. Social distancing is a practice imposed to limit face-to-face interaction in order to prevent exposure and transmission of a disease. + American Red Cross For more information on disaster and emergency preparedness, visit RedCross.org. Copyrighl © 2009 by the American National Red Cross Slod-> No. 658578 Facts: from the Colorado Department o/Public Health and Environment About masks and respirators An important message from the Colorado Department of Public Health and Environment and the U.S. Centers for Disease Control and Prevention No facemask or respirator will provide complete protection from a virus. To reduce the chances of becoming infected during a pandemic, people will need to practice a combination of simple actions: o wash hands often with soap and water o stay away from other people when they are ill and stay home when you are sick o avoid crowds and gatherings You should consider wearing afacemask during a flu pandemic if ... o you are sick with the flu and thiukY()l1 might have dose contact -aboUt 6 f"et-with otherpeo!,le. o you live with someone who. has the flu symptoms, and therefore mighth~jn theHlfly stages of infection. •••••••••••••••••••••••••••••••• • What is a pandemic? You may have heard the term "epidemic," referring to an outbreak of a contagious disease that spreads rapidly and widely. A flu "pandemic" happens when a new flu virus appears around the world. Because it is new, there is little natural immunity to the virus, and the disease can spread easily from person to person. The virus will spread mostly by close contact (within about 6 feet) with individuals who are infected, and mostly through coughing and sneezing. Because the virus will be new, everyone will be at risk of getting it. We have no way to know in advance how severe the infection from a flu virus will be in a pandemic, or when it could occur. •••••••••••••••••••••••••••••• You should consider wearing a respirator during a flu pandemic if ... o you are well and expect to be in close contact -within about 6 feet -with people who are known or thought to be sick with pandemic flu. Limit the amount of time you are in dose contact with these people and wear a respirator during this time. • you are taking care of a sick person who is believed to have the flu at home. If a respirator is unavailable, you could consider using a mask. Colorado Department of Public Health and Environment 4300 Cherry Creek Drive South °Denver, Colorado 80246-1530 0303-692-2700 01-800-886-7689 0 www.cdphe.state.co.us About masks and respirators 2 What are facemasks? Facemasks are loose-fitting, disposable masks that cover your nose and mouth. These include masks labeled as surgical, dental, medical procedure, isolation and laser masks. Facemasks help stop droplets from being spread by the person wearing them. They also keep splashes or sprays from reaching the mouth and nose of the person wearing the facemask. They are not designed to protect you against breathing very small particles. Use a facemask only once. After using, throw it away in the trash and wash your hands. What are respirators? A respirator is a filtering mask that is designed to protect you from breathing in very small particles, even as small as viruses. A respirator must be fitted to you for it to be effective. A respirator labeled "N95" means the filter on the respirator screens out 95 percent of the particles that are so small, such as most viruses, that they only can be seen with an electron microscope. The filter and its correct fit to your face together determine how well a respirator works. N95 respirators are used in construction and other jobs that involve dust and small particles. Health care workers, such as nurses and doctors, also use respirators when taking care of patients with diseases that can be spread through the air. To be most effective, respirators need to fittightlyto yourface so that all air that you breathe passes through the filter material. For workplace safety, respirators are fitted to each individual, which is not easily done at home. Respirators are not designed to fit people with small faces -such as children -or for people with facial hair. N95 and respirators that filter even smaller particles, such as N 100 masks that filter 100 percent of particles, are less comfortable to wear than facemasks. It is more difficult to breathe through a respirator filter. If you have a heart or luug disease, such as asthma, or certain other health conditions, you may have trouble breathing through a respirator. Like surgical masks, most N 95 respirators should be worn only once and then thrown away in the trash. Always wash your hands before and after wearing a mask. Again, what is most important to remember is that no mask or respirator will provide complete protection from a virus. For more information on the proper use and removal of masks and respirators, visitwww.pandemicflu.govjvaccinejmask.html. Reliable sources of information O;)lorado HELP hotline 817,462-2911 (toll-free) M-F, 6 •. m.-lO p.m.; 5-5, 9 a.m.-5 p.m. Centers for Disease Control and Prevention wWiv.cdc.govlflu .'ecess e co HESP 1·811-462-7911 ~OO,CDC-INFO (800-232-4636) or 888-232-6348 (TTY) Colorado Department ofPnblic Health and Environment wwWo'<:dphe.state.coous/epr 303-692-2030 or 1-800,886-7689 (303-691-7700 TTD) O.S. Department of Health and Hnman Services ~.pandemicHu.gov Colorado Department of Public Health and Environment Colorado Department of Public Health and Environment 04/09 4300 Cherry Creek Drive South "Denver, Colorado 80246-1530 "303-692-2700 "1-800-886-7689 "www.cdphe.state.co.us " ~ ~ ~ ~ _ ~ City of ra:Wlieat~dge ~OLICE DEPARTMENT Memorandum TO: Mayor DiTullio and City Council THROUGH: Randy Young, City Mana~ FROM: Daniel Brennan, Chief of Police Ilf!JDATE: May 4, 2009 SUBJECT: 2009 JAG Grant On February 17, 2009, President Obama signed into law the American Recovery and Reinvestment Act of2009 (the "Recovery Act"). This Act provides the U.S. Department of Justice (DOJ) with funding for grants to assist state, local, and tribal law enforcement (including support for hiring), to combat violence against women, to fight internet crimes against children, to improve the functioning of the criminal justice system, to assist victims of crime, and to support youth mentoring. Specifically, nuder this solicitation, the Bureau of Justice Assistance (BJA) will be making awards through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program that prevent or reduce crime and violence. The Wheat Ridge Police Department received notification that we were eligible for $97,200 in grant funding. JAG funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice-related research and evaluation activities that will improve or enhance: o Law enforcement programs. o Prosecution and court programs. o Prevention and education programs. o Corrections and commnnity corrections programs. o Drug treatment and enforcement programs. o Planning, evaluation, and technology improvement programs. o Crime victim and witness programs (other than compensation). The grant funding cycle is four years. There are some significant differences in how this grant can be spent, and how the grant will be administered. The City of Lakewood has agreed be the grant administrator and a Memorandum of Understanding (MOU) regarding the administration of this grant is being reviewed by the attorneys for the involved agencies. Once completed, the MOU will be brought to City Council for approval. The department has identified the following uses for this grant: o Southeast Community Policing Project -a crime prevention and quality of life Dispatching Services l()r Wheat Ridge Fire Protection District Nuvcrnbcr 2(\ 2008 DB program to address the issues of crime and quality of life in an identified area of the City. Ii':! Crime Mapping Software -this software provides for expedient and accessible crime infonnation and mapping to the citizens of Wheat Ridge and other jurisdictions. In addition, the program comes with a crime analysis package that will enhance the department's ability to identify crime trends and patterns. Ii':! Decisional Shooting System -this interactive shooting system will enhance our use of force training by simulating use of force scenarios involving weapons. Ii':! Policy Management Software -this software provides an integrated system that allows instant employee access, and ease in revision and distribution, to policies and procedures of the Wheat Ridge Police Department. Ii':! Professional Standards Investigation Software -this software provides for expedient, accessible and accurate data on professional standards' investigations involving members of the Wheat Ridge Police Department. .".! '" "-_VI .f " W hCeity aof t &.-dge ~OMMUNI1Y DEVELOPMENT Memorandum TO: Mayor and City Council THROUGH: Randy Young, City Manager FROM: DATE: Ken Johnstone, Community Development Directorfi-. May 4,2009 SUBJECT: Wadsworth Corridor Subarea Plan Implementation /Mixed Use Zoning As we have discussed previously with City Council, we have begun working on the development of a new mixed use zoning district that could be applied in different areas of the City where mixed use development has been or will be recommended as part of the Comprehensive Plan or Subarea Plans. One area where mixed use development is strongly encouraged is in the adopted Wadsworth Subarea Plan, specifically for the majority of the parcels fronting on Wadsworth, generally between 38th and 44th Avenues. In part because of the recent zoning code amendment ordinances that have been approved by City Council, it is possibly for the City to consider initiating the rezoning of properties, to be proactive in implementing the recommendations from our plauning documents. In working with the Mayor's office, we are targeting the Wadsworth corridor as a potential area where the City could initiate a proactive rezoning that would encourage redevelopment and reinvestment by private property owners/developers. The concept of a "Wadsworth Summit" has been suggested by the Mayor as a venue to introduce the idea of a city initiated mixed use rezoning in this corridor. The intent would be to discuss some of the pros and cons of doing that with the property owners and gauge their level of interest. In brainstorming further on that type of a summit with staff and the Mayor, we thought that it might be beneficial to broaden the scope of the Wadsworth Summit beyond just the mixed use zoning proposal. There are a number of other activities that the City has been working on or will be working on that positively impact that corridor and are intended to facilitate redevelopment and reinvestment efforts. We believe it would be appropriate to use this as an opportunity to share information on a variety of fronts that is working toward the goal of implementing the recommendations ofthe Wadsworth Subarea Plan. Example topics would include: • Ongoing Zoning Code Amendments • Future Mixed Use Zoning District • Various activities related to acquisition and positioning of property by the URA at 44th and Wadsworth • Urban Renewal resources in the area • WR2020 Brownfields Database • Potential US EPA Brownfields Assessment Grant • WR2020 /WRBD Grant and Loan Programs • . City of Wheat Ridge Economic Development Resources In terms of a tentative schedule on this project, we recommend that we to continue to use the Planning Commission to do the "heavy lifting" of working on the mixed use zoning district code amendment. We are planning on having a May 21 Planning Commission study session to begin to discuss some ofthe policy issues and regulatory options that we will need to discuss in developing a mixed use district. After getting that direction from the Planning Commission, we would be prepared to identifY a date to have the Wadsworth Summit with property owners in the commercial corridor. We intend to target a date in late June to hold the summit and get feedback on the property owner's interest in having the City pursue a mixed use rezoning for the properties so identified in the Wadsworth Subarea Plan as well as to update them on the topics noted above. We see this as a very positive opportunity to collaborate and discuss past successes, redevelopment resources and next steps. A letter of invitation would be mailed out to all commercial property owners along the Wadsworth corridor, jointly from the Mayor and City Manager. 2 hCitYOf ~W eatRL-dge ~OFFICE OF THE MAYOR AND CiTY COUNCIL Memorandum TO: City Council THROUGH: Randy Young, City Manage~ FROM: Mayor Jerry DiTullio Janice Smothers, Administrative Assistant~ DATE: April 22, 2009 SUBJECT: Seniors' Resource Center Update/Senior Circulator Bus Update EXECUTIVE SUMMARY (/The Seniors' Resource Center (SRC) had their 30th anniversary of providing community based services for seniors and adults with disabilities in 2008. All of the SRC programs supported over 17,000 individuals, which is an increase of30% from 2007. Mayor DiTullio is requesting Council consensus on the following two SRC programs: Senior Circulator and the SRC Building Expansion. Senior Circulator: In June 2008, City Council approved $20,000 to support SRC transportation services for Wheat Ridge residents. Of these funds, $16,000 was used to start the Wheat Ridge Senior Circulator bus service and $4000 was used to help support the total of 4,942 trips provided to 260 Wheat Ridge residents. The Wheat Ridge Senior Circulator runs on Tuesday, Thursday and Friday. It makes stops at 3 to 4 different Senior Communities and takes seniors to Applewood Plaza or other stops such as Safeway, Super Target and the Farmers' Market. (SRC has responded to customer requests and expanded the services to include these other stops.) SRC Building Expansion: After a long search of more than five years for a new, larger facility, SRC has decided to keep their headquarters in Wheat Ridge and expand the existing facilities. Jefferson County Commissioners donated their current site, including the Wheat Ridge Library. SRC launched the SRC Capital Campaign in June 2006 and over $4.7 million, or 54% of the total gross of$8.7 million has been raised. City Council April 22, 2009 Page 2 STATEMENT OF ISSUES Senior Circulator 2009/20 I 0 -SRC proposed to continue the current Wheat Ridge Senior Circulator at $20,800 (this represents an $800 increase from the pilot program). SRC asks the City of Wheat Ridge to consider one of the following expansions: Expansion # 1: A modified fixed stop or route deviation, adding one hour per day which would allow neighbors to have door to door service if they are within a few blocks of the route. Increase of $7,800 Annually Totaling $28,600 Expansion #2: Add a demand/response day. Any resident over 60 could call two working days in advance and reserve space on a vehicle dedicated to their needs. They could enjoy door to door service to any destination within Wheat Ridge. Increase of $18,564 Annually Totaling $39,364 SRC Building Expansion -SRC would like the City to consider waiving the fees associated with this project. Theses fees include the Building Permit Fee, Plan Review Fees and the Use Tax associated with this project. RECOMMENDATION Mayor DiTullio recommends continuing the current Wheat Ridge Senior Circulator at the proposed $20,800 annual amount and adding Expansion # I, and expanding the shuttle programs for 2009/2010 to a total of $28,600. The expansion will offer seniors an additional service of door-to-door access. Mayor DiTullio requests that Council consider waiving a portion or all ofthe fees associated with the expansion of the Senior's Resource Center Headquarters. It does not make sense that the City contributed $50,000 to the expansion and then require $50,000 + in building fees. Ijs Attachments: Attachment 1: General Program Update on Seniors' Resource Center Attachment 2: SRC Jeffco Transportation Customer Satisfaction Survey -March 2009 City of Wheat Ridge Seniors' Resource Center Update May 4, 2009 Study Session A GENERAL PROGRAM UPDATE ON SENIORS' RESOURCE CENTER 2008 marked the 30th year anniversary of providing community based services for seniors and adults with disabilities. SRC supports the desires of these individuals to remain in the community, in the place they call home, and avoid a premature nursing home placement. SRC has grown to become the largest provider of these services in the metro area. With a $12 million budget and five locations we are proud to call Wheat Ridge our home. In 2008, all our programs supported over 17,000 individuals, which represents a staggering 30% growth in the number of people served from 2007. With the "baby boomers" aging and wanting to remain in the community and in their own homes, we see this trend only accelerating for the next 14 years. Attached is a summary of what types of services we provide. Here is a summary of just the Wheat Ridge residents we served in 2008; • Care Management and support --2,152 hours • Job Training and permanent job placements -445 hours • Total Volunteer Hours (included RSVP and Agency volunteer hours) -13,258 • Adult Day and Respite -5,414 hours THE SENIOR CIRCULATOR RIDE PROGRAM The City has been a valuable partner with SRC since its beginning in 1978 and has partnered with SRC on many projects. We know you value the large population of 60+ individuals who call Wheat Ridge home. In June 2008, the City provided $20,000 to support SRC transportation services for Wheat Ridge residents. Of these funds, $16,000 was used to start the Wheat Ridge Senior Circulator, and $4,000 was used to help support the total of 4,942 rides we provided last year to 260 Wheat Ridge residents. The Circulator started service June 30, 2008 and runs on Tuesday, Thursday and Friday. It makes stops at 3 to 4 different senior communities and takes seniors to the Applewood Plaza or other stops that are requested, such as Safeway, Super Target and the Farmers' Market. Through March 31, 2009,1,395 trips have been provided to 96 individuals-this represents a weekly average of35 trips. While the original destination was Applewood Plaza, SRC has responded to customer requests and expanded to include other stops, fitting them into the schedule as needed. Our proposal for 2009/2010 is to continue the current Wheat Ridge Senior Circulator at $20,800 (this represents only a $800 increase) and consider one of the following enhancements: Expansion #1. A modified fixed stop or route deviation. Adding one hour per day would allow neighbors to have door to door service if they were within a few blocks of the route. The rider would call in a day ahead and the driver would deviate from the schedule to provide door to door service to the destination for the day. This would allow seniors with mobility issues and no means to get to a pick up location the ability to access the Circulator and increase their independence. Expansion #1 would cost an additional $7,800 annually. Expansion #2. Add a "demand/response" day. Any resident over 60 could call two working days in advance and reserve space on a vehicle dedicated to their needs. They could enjoy door to door service to any destination within Wheat Ridge. A 7 hour Wheat Ridge day could be added for an additional $18,564. 2009 Totals would be $28,600 with Expansion #1 or $39,364 with Expansion #2. ATTAI'LlIlIiCUT ... SRC'S CAPITAL CAMPAIGN BUILDING EXPANSION Project Summary After a long search of more than five years for a new, larger facility in the metro Denver area, SRC decided to keep our headquarters in Wheat Ridge and expand our existing headquarters. We first approached the Jefferson County Commissioners. The Commissioners donated our current site, including the Wheat Ridge Library. Next, we purchased the lot adjacent to our current property and officially launched the SRC Capital Campaign in June 2006. The $8,700,000 campaign has two phases and includes building a new 17,000 square foot two-story building and renovating our existing 18,000 sq. ft. facility located at 3227 Chase Street. Since then, with the help of hundreds of supportive donors, including the City of Wheat Ridge, we have raised over $4.7 million, or 54.03% of the total campaign goal of$8.7 million. When the campaign is complete, we will be able to double our program capacity in the Adult Day Program and expand our Caregiver Support Program, along along with our facilities for volunteers and staff. Most importantly, we will be able to increase the number of seniors we can help remain in the community. Special Request We hope that the City will consider waiving the fees associated with this project. These fees include the Building Permit Fee, Plan Review Fees, and the Use Tax associated with this project SEN 10 RS' RESOURCE CENTER Independence and Dignity for Older Adults in the Community By the Numbers 2008 We provided direct services to 17,688 individuals in Adams, Arapahoe, Broomfield, Boulder, Clear Creek, Denver, Douglas, Gilpin, Jefferson and Park counties. 7,408 seniors were provided Coordinated care Management Services ranging from crisis intervention to friendly visitors and referrals. 291 individuals received $85,728 through the emergency and energy assistance program. 436 seniors were provided with 86,152 hours of In-Home care Services, which offers light housekeeping, cooking, bathing, shopping, non-medical tasks and companionship. Our Transportation Services program drove 4,220 older adults and the disabled to the grocery store, medical appOintments, community meals and senior centers -141,642 times. 276 seniors with developmental disabilities or debilitating diseases received 138,048 hours of Adult Day & Respite care at five locations. 1,868 volunteers from our agency volunteers and the RSVP program provided home repairs, fraud prevention education and personal support, and contributed 170,483 hours of volunteer service to the community (equivalent to 83 full-time employees). Volunteers also provided home repair, friendly visits, tax return assistance, snow shoveling, and yard work to more than 3,100 seniors. 89 seniors who were at or below 125% of the poverty line participated in our Job Training program, and received 59,869 hours of training, to help them return to the workforce. Seniors' Resource Center is a community partner providing person-focused, coordinated services to enhance independence, dignity and quality of life. \ I ~ ~ I \ 4/15/2009 Seniors' Resource Center Chase Street Capital Campaign Results to Date plus 2009 Budget Total Project Estimate Raised Annual Appeals (5.1) $40,131 $0 Special Event (5.2) $112,877 $0 Other Special Events (5.3) $28,016 $0 Leadership, Vol, staff (5.4) $127,752 $4,200 Major Gifts (5.5) $345,110 $10,005 Bequests (5.6) $288,869 $0 Corporation and Vendor (5.7) $65,147 $7,224 Grants (5.8) $1,224,111 $2,500 In-kind support (5 .9) $88,430 $7,880 In-kind Chase St Building $2,185,000 Organizational Funds (5.11) $209,340.01 $0 Permanent Loan Total Raised 1154.03%11 $4,714,78411 $31,809 Needed to complete Project $4,011.908 $8,726,692 Revised Campaign Goal (assumes a loan) $16,00b $105,000 $42.000 $117,000 $18000 $110,000 $76,000 Subtotal $150,000 $750,000 $340,000 $300,000 $1,700,000 $650,000 $2,185,000 $319,682 $910,000 Subtotal $2,000,000 $986,000 "-/-/\. Zoomerang Survey Results SRC Jeffco Transportation Customer Satisfaction Survey -March 2009 Response Status: Completes Filter: Wheat Ridge Filter Apr 16, 2009 2:41 PM PST 1. What destination do you use the service primarily for (check all that apply): MedicaUdentaJ aooointmenis 53 Sharinn meals with other older adults 1 GroceIV Shoooino 24 Travel to Adull Dav/Resoite oroaram 1 Are there additional destinations that you would like to travel to via SRC Transoortation Services? 26 5. How long have you been a rider? 1 Year or Less 18 1w3 Years 15 3-5 Years 14 5-7 Years 5 7-10 Years 3 10+ Years 4 Other. nlease seecifv 2 Total 61 7. What are you In need of driver assistance for? (check all that apply) Gettina on and off the bus 24 Carrvinn nackaa6s or baas 23 Getting from the vehicle to the front door or vice versa 15 J do not need assistance 24 Other 4 ATTACHMENT 2 87% 2% 39% 2% 43% 30% 25% 23% 6% 5% 7% 3% 100% 38% 37% 24% 38% 6% 9. What Is your age? under 59 0 0% 60-69 6 10% 70-79 18 29% 80-89 35 58% 90+ 4 6% Total 63 100% 10. How would you rate the overall quality of service? Excellent 48 81% Good 11 19% Fair 0 0% Poor 0 0% Total 59 100% _ City of ~WheatRL.dge ~OFFICE OF THE MAYOR AND CITY COUNCIL Memorandum TO: City Council THROUGH: Randy Young, City Manag~ FROM: Mayor Jerry DiTullio Janice Smothers, Administrative Assistan~ DATE: April 22, 2009 SUBJECT: Co unci I Rules of Order and Procedure EXECUTIVE SUMMARY The Charter of the City of Wheat Ridge provides that the Council may determine its own "Rules of Order and Procedure" for meetings. The "Rules of Order and Procedure" are reviewed by Council within three months of an election or tilling of a vacancy by Member(s) of Councilor at any time upon request of any member of the COlmcil. Mayor Pro Tern Sang has requested that the Council Rules be reviewed. STATEMENT OF ISSUES In addition to a general review of the Council Rules by City Council, Mayor DiTullio requests consideration of the following change: Page 9 AGENDA ITEMS From: Each Council Member shall be allowed to originate only two (2) items per month to be added to the Agenda of regularly scheduled Council Business Meetings. To: Two Council Members, or the Mayor and One Council Member, shall be allowed to originate two (2) items per month to be added to the Agenda or regularly scheduled Council Business Meetings. /js Attachments: Attachment l: City of Wheat Ridge Rules of Order and Procedure 2. ~~A ... r ~Of Wheat~ge RULES OF ORDER AND PROCEDURE CITY COUNCIL WHEAT RIDGE, COLORADO ATTACHMENT 1 TABLE OF CONTENTS AUTHORITY ... ................ .......... ..... ........ ...... .. .... ........ ............... ... ...... ............... ....... 3 GENERAL RULES ........................ ...... ... ......... .............................. ..... ..................... 3-4 ABSENCE FROM MEETINGS .................... ...... .. ......................... .. .................... . 3 RIGHT OF FLOOR .......... .... ................... .. ... ..... ................ ..... .... .... ............... ... 3 ELECTED OFFICIALS' MATTERS ................................................. ...................... 4 CITY ATTORNEY .......... .. .... ....... ................................................................ ..... 4 CITY CLERK .... ......... ......... ......... ........ ...... ...... .................... ............. .. ............ 4 PARLIAMENTARIAN ........•.•.•. ..•.•.•. ......... .•.•.•.•.•.•.•.•.•.•.•.•.•.•.• ... ........................ 4 TYPES OF MEETINGS ....... ...... ..... .......................................................................... 4-6 BUSINESS MEETINGS .... ................ ...... ............... ................. ... ....................... 4 SPECIAL AND EMERGENGY MEETINGS .... ......................................................... 5 ADJOURNED MEETINGS ...... ... ......... ............ ....... .. .. .. ............. .. .. ............. ........ 5 EXECUTIVE SESSIONS ....................................... ... ................. ............. ... ....... . 5 INFORMAL MEETINGS ................................ ... ............ ... .......... ......... ..... ....... 5-6 ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL GATHERINGS ................. .. .. ......... ..... ..... ..................... .. .... ...... .. .. ....... ..•.... ..... 6 CHAIRMAN, MAYOR PRO TEM AND THEIR DUTIES .......... ...................... ... . ...... .......... 6-7 CHAIRMAN ..... ... ............ .. ............................................................................. 6 MAYOR PRO TEM ........ ...... ....... .. ...... .............. ........... .... .. ............................ 6-7 PRESERVATION OF ORDER ... ...... .... .. ... .. .......................... ..... .......................... 7 POINT OF ORDER .......... ... ....... ... .. ..... .............................. .. ......... .. ................. 7 ORDER OF BUSINESS AND THE AGENDA ........ .............. ............ .. ............. .............. 7-10 ORDER OF BUSINESS .......................................................... ..... .................. 7-8 AGENDA ................. ..... ..... .... .......... ... ...... .... .........................•.•.•.•.•.•............. 8 AGENDA ITEMS .... .... ....... .. .. ..................... ........... .. ... .......... .. ................. ... ..... 9 PUBLIC HEARINGS .... ........ ......................... ....... ..... .. .... ....... ...... .... .... ........... . 9 ORDINANCES ON FIRST READING .............. ...................... ...... ......................... 9 TIME OF ADJOURNMENT ............................ .... ........................................... 9-10 ORDINANCES, RESOLUTIONS, AND MOTIONS .. .. .................. ...... .... ................ 10 RECONDIDERATION ... .......... ........... ............ ......... ...... ....... .. ... ................ . 10 CITY ATTORNEY TO APPROVE .. ...... .... ............ .. .................... ...... .............. 10 CITIZENS' RIGHTS .. .. .... ......... ..... ... ............................................ .. ..................... 10-11 CITIZENS' RIGHT TO SPEAK .. .... .... ........ ................................................. .. 10-11 CITIZENS' RIGHT TO SPEAK ON AGENDA ITEMS .... ............. ...... ...................... 11 WRITTEN COMMUNICATIONS ..................................... .... ....... ... ............ ... ..... 11 SUSPENSION AND AMENDMENT OF THESE RULES .... .. ........ ... ............................... . 11-12 SUSPENSION OF RULES ............................................................................... 11 AMENDMENT OF RULES .............................. ... ....... .... ..................... ............... 11 REVIEW ............. ....... ..................... ........ ........... .. .. .. ...... ............................. 12 APPROPRIATIONS ...... .............. ...................... ... ....... .......... .............. . ... ................. 12 2 RULES OF ORDER AND PROCEDURE FOR THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE COLORADO AUTHORITY: The Charter of the City of Wheat Ridge provides that the Council may determine its own rules of procedure for meetings. The following set of rules shall be in effect upon their adoption by the Council until such time as they are amended or new rules adopted in the manner provided by these rules. GENERAL RULES A. ABSENCE FROM MEETINGS: In the event that a Council Member is absent from a meeting, the member shall notify the City Clerk, and the City Clerk will duly notify the City Council at the beginning of the meeting why said Council Member is absent. B. RIGHT OF THE FLOOR: 1. The presiding officer must first recognize each Council Member requesting to speak on an agenda item unless limited by a motion to limit debate or for calling the question . 2. Speakers shall confine themselves to the question under discussion. All discussion must be germane to the agenda item. 3. Members of Council shall avoid personal attacks and refrain from impugning the motives of any member's argument or vote. 4. Each Council Member shall have the right to speak two (2) times for up to five (5) minutes each time to ask questions on each agenda item. Answers to questions will be included in the time and the time will not be cumulative. Before a vote, each Council Member shall have an additional three (3) minute period to make a summation. 5. No Council Member shall be allowed to speak more than once upon anyone agenda item until every other member choosing to speak thereon shall have spoken. 6. Once a vote has been taken, there shall be no further discussion on that motion or Agenda Item unless a motion to reconsider is adopted . 7. In the event of an amendment, the maker of the amendment shall have one (1) three (3) minute period to make the amendment and speak to the amendment. All other members of Council shall have one (1) two (2) minute period to speak to the amendment. 3 C. ELECTED OFFICIALS' MATTERS: This is the time that elected officials and staff may make comments on any subject. Time limit per elected official and staff will be five (5) minutes. D. CITY ATTORNEY: The City Attorney, or acting City Attorney, shall attend all meetings of the Council unless excused by the City Council and shall, upon request, give an opinion, either written or oral, on the question of law. E. CITY CLERK: The City Clerk, or designated representative, shall attend all meetings of Council and shall keep the official minutes. F. PARLIAMENTARIAN: 1. The Mayor Pro Tem shall also function as the Council Parliamentarian. 2. The Parliamentarian shall advise the Chair and members of Council on parliamentary rules. TYPES OF MEETINGS A. BUSINESS MEETINGS: 1. The Council meets in the Municipal Building for Business, Study, Adjourned, and Special Meetings, unless otherwise specified. 2. Council Business Meetings are held the second (2nd) and fourth (4th) Monday of each month at 7:00 PM unless otherwise specified. 3. Study Sessions are the first (1st) and third (3rd ) Monday of each month at 6:30 p.m., unless otherwise specified. 4. Study Sessions shall be for the purpose of discussion of concepts and ideas. No formal business shall be conducted. Consensus votes during all Study Sessions are non-binding, and unless the issue is disposed of at a Business, Adjourned, or Special Meeting, may be amended or reconsidered in that or any future Study Session. 4 B. SPECIAL MEETINGS AND EMERGENCY MEETINGS: Special Meetings are called by the City Clerk on written request. (Charter -Sec. 5.2) C. ADJOURNED MEETINGS: Any Meeting of the Council may be adjourned to a later date and time, provided that no adjournment shall be for a period longer than the next Council Business Meeting. D. EXECUTIVE SESSIONS: 1. The Council may meet in Executive Session on a vote of a majority of City Council in a regular business meeting (Charter-Sec 5.7). 2. No notes may be taken during an Executive Session except by the City Clerk and/or City Attorney. 3. If at any time during the session, a Council Member feels that a matter is being discussed other than that stated, that member should so state and may request that the session be terminated . Upon consensus vote of Council Members present, the session shall be terminated. E. INFORMAL MEETINGS: 1. Five (5) or more members of Council may attend informal meetings held for the purpose of acquiring information and discussion topics provided that public notice of the meeting is posted in the location establishing for posting of all Wheat Ridge meetings at least 72 hours prior to the meeting, listing the topic of the meeting, its location, time, and date. The location of this posting shall be the bulletin board outside the City Court room in City Hall. a) Copies of the notice shall be given to all City Council Members, the City Clerk, at least 72 hours before the meeting. b) The City Clerk is responsible for the posting of the Meeting . 2. Any THREE or FOUR Council Members may attend informal meetings held for the purpose of acquiring information and discussing topics. SUCH MEETINGS MUST BE OPEN TO THE PUBLIC, BUT NO NOTICE IS REQUIRED UNLESS FORMAL ACTIONS WILL BE TAKEN. 5 3. Meetings involving no more than two Council Members, whether in person or by telephone, shall not be subject to any of the requirements in this Rule. 4. In no event, shall any vote or other action or decision be taken. This Rule (E) (4) shall not apply to standing Council Committees. 5. All Meetings shall be open to members of the public and the press. F. ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL GATHERINGS: 1. The purpose for this rule is to permit the City to be represented by its elected officials at meetings of other groups or organizations, including, without limitations, intergovernmental organizations, neighborhood organizations, business and service organizations, and other organizations or groups with whom the City has a relationship. 2. Any member of Council and the Mayor may attend meetings of other groups without prior notice, provided however, that any such meeting, if attended by three or more members of the CounCil, is open to the public, pursuant to Section 24-6-401, et seq., CR.S. 3. Social gatherings, at which the discussion of public business is not the central purpose, shall not be subject to any of the requirements of Rule F. CHAIRMAN, MAYOR PRO TEM AND THEIR DUTIES A. CHAIRMAN : 1. The Mayor shall preside over the meetings of the Council. 2. In the absence of the Mayor, the Mayor Pro Tem shall preside. B. MAYOR PRO TEM 1. At the first or second business meeting in November of each year, the Council shall nominate by paper ballot, and elect by motion upon a majority vote, a Mayor Pro Tem who shall serve until their successor is elected. 6 2. If presiding, the Mayor Pro Tem shall have the voting privileges of a regular Council Member. 3. The Mayor Pro Tem's duties shall include reviewing and setting the Agenda on Wednesday prior to Council Meetings and determination of emergency items at Council Meetings. The Mayor Pro Tem shall have the authority to pull any item off the Agenda with the exception of an item placed on the Agenda by two (2) Council Members. 4. The Mayor Pro Tem shall arrange for, and coordinate the orientation of all newly elected officials within two months after the election . C. PRESERVATION OF ORDER: The Chairman shall preserve order and decorum, prevent personal attacks or the impugning of members motives, confine members in debate to questions under discussion, be responsible for conducting meetings in an orderly manner, assure that the majority opinion may be expressed and that the majority be allowed to rule. D. POINT OF ORDER: The Chairman shall determine all Points of Order, subject to the rights of any Council Member to appeal to the Council. ORDER OF BUSINESS AND THE AGENDA A. ORDER OF BUSINESS The general rule as to the Order of Business in regular Council Business Meetings is stated thus: • CALL TO ORDER • PLEDGE OF ALLEGIANCE • ROLL CALL • APPROVAL OF MINUTES • PROCLAMATIONS AND CEREMONIES • CITIZENS RIGHT TO SPEAK • APPROVAL OF AGENDA • CONSENT AGENDA • PUBLIC HEARINGS, ORDINANCES ON SECOND READING, FINAL SITE PLANS • ORDINANCES ON FIRST READING • DECISIONS, RESOLUTIONS AND MOTIONS • COMMITTEE REPORTS • CITY MANAGER'S MATTERS • CITY ATTORNEY'S MATTERS 7 • ELECTED OFFICIALS' MATTERS • EXECUTIVE SESSION (AS NEEDED) • ADJOURNMENT B. AGENDA 1. The order of business of each meeting shall be as contained in the Agenda prepared by the City Clerk. 2. For good cause shown, and by majority vote of the City Council during any City Council meeting, the order of business for that meeting may be changed. The City Manager and City Attorney may propose to add items to the Agenda under "Approval of Agenda". 3. Agenda shall be listed by topic of subjects to be considered by the Council and shall be distributed by 5:00 p.m . on the THURSDAY prior to the Monday of Council Meetings. In the event of a holiday, the material shall be distributed not later than noon on the FRIDAY prior to the Monday meeting. 4. The City Clerk's Office shall be notified of the sequence of the Agenda Items by noon on the WEDNESDAY preceding the Monday on which Council meets. All backup material and documents shall be filed with the Clerk's office by 5 :00 p.m . on that day in order to be included in in the Council packet. 5. ORDINANCES TO BE WRITTEN BY THE CITY ATTORNEY, OR STAFF, SHALL BE APPROVED BY A MAJORITY VOTE OF COUNCIL MEMBERS PRESENT, BEFORE IT CAN BE INCLUDED IN THE AGENDA. 6. If a Council Member asks that an item be added to the Agenda, it is the responsibility of that Council Member to provide backup material for the Council packet as to the subject or arrange for that backup material to be prepared . No item may be included in the Agenda without proper backup. 7. A majority vote of City Council Members present may also add or delete an item from the agenda at the beginning of the Council Meeting. In Business Meetings, this must be done before Public Hearings and Second Readings. 8 . The first option of introducing Agenda Items at a Council Meetings shall go to a representative of the Council District to which the Agenda Item pertains. Council Agenda items not specific to a Council District may be introduced by any member requesting such privilege from the Chair in advance of the meeting or requesting to introduce the item at the meeting . 8 C. AGENDA ITEMS Each Council Member shall be allowed to originate only two (2) items per month to be added to the Agenda of regularly scheduled Council Business Meetings. 1. Standing Council committees may place items on Council Agendas for further action or discussion. 2. Motions made by Council Members, which are not in the Council packet, must be submitted to the City Clerk and Mayor in writing during the Council Meeting so it may be repeated, and included in the minutes. 3. City Council Meeting, either by Council Members or City Manager, these items can be requested for scheduling under the elected officials portion of the agenda. 4 . City Manager -administrative and operational items. D. PUBLIC HEARINGS All speakers must sign up on the appropriate roster, indicating whether they intend to speak in favor of, or in opposition to a particular Agenda Item. The Council shall not entertain a motion for the final disposition of the matter until the City staff and applicant have made their presentations, if any, and the public hearing has been closed, provided, however, that motions regarding the conduct, scheduling or continuation of the public hearing itself shall be proper at any time. E. ORDINANCES ON FIRST READING It is the goal and desire of City Council to allow all interested parties to provide input during the Public Hearing/Second Reading on all proposed ordinances. A full, complete, and open discussion of all proposed ordinances is encouraged during the Public Hearing. Therefore, public comment and staff presentations will occur only during the Public Hearing/Second Reading. First Reading will be for the purposes of setting proposed ordinances for publication, and establishing a date for the Public Hearing/Second Reading. Amendments to a proposed ordinance can be made during a First Reading, following the guidelines for offering amendments in the City Council Rules of Order and Procedure. F. TIME OF ADJOURNMENT At 11:00 P.M ., the City Council shall complete action on the Agenda Item then under discussion and shall adjourn the meeting. Prior to such adjournment, the Council may take any or all of the following actions : 9 1. Acting by % majority vote, complete all or portions of the remaining Agenda. 2. Acting by a majority vote, schedule any unfinished items for future regular Council Business Meeting. 3. Acting by majority vote, continue the meeting to a later date and time certain. ORDINANCES, RESOLUTIONS, AND MOTIONS A. RECONSIDERATION 1. A motion to reconsider can be made only by a Council Member originally voting with the prevailing side. 2. Such motions shall be made only at that or the next regularly scheduled Council Business Meeting. A continued or rescheduled meeting shall be considered at a next scheduled Council Business Meeting for the purpose of Reconsideration. 3. If not reconsidered at that time, the issue cannot be placed on any agenda for six (6) months. 4. A motion to reconsider shall require an affirmative vote of a majority of the entire Council. 5. A COUNCIL MEMBER WHO HAS BEEN ABSENT FROM A PRIOR MEETING MAY VOTE ON A RECONSIDERATION PROVIDED SUCH COUNCIL MEMBER HAS LISTENED TO THE TAPE OF THAT AGENDA AGENDA ITEM IN THE CITY CLERK'S OFFICE PRIOR TO THE MOTION FOR RECONSIDERATION. B. CITY ATTORNEY TO APPROVE: All Ordinances and Contracts shall be "Approved as to Form" by the City Attorney. CITIZENS' RIGHTS A. CITIZENS' RIGHT TO SPEAK: 1. Any person may speak for a maximum of three (3) minutes on any item other than Agenda items. 2. Speakers must sign the Public Comment Roster. 10 3. Citizens Right to Speak shall always precede all other official business except Call to Order, Pledge of Allegiance, Roll Call, Approval of Minutes and proclamations or Ceremonies. 4. There shall be no restriction on the number of citizens who wish to speak. 5. The content of any speaker's comments cannot be censored . 6. Persons in attendance shall be allowed to donate time to other speakers to a maximum of nine (9) minutes, including the three (3) minutes the original speaker has. 7. The Chair will entertain no written comments unless a member of the public is present to read them into the record. A Council Member may read written comments into the record with the approval of the majority of the Council present. B. CITIZENS' RIGHT TO SPEAK ON AGENDA ITEMS : Any person desiring to speak on an agenda item must sign the appropriate roster in Council Chambers and confine their remarks to the relative item . There shall be no time limit applied. C. WRITTEN COMMUNICATIONS: All written communications to Council must be signed. If not signed, the written communications may not be accepted. SUSPENSION AND AMENDMENT OF THESE RULES A. SUSPENSION OF RULES: Any provision of these Rules not governed by City Charter or Code of Laws may be temporarily suspended by a three-quarters (3/4) majority vote of Council Members present. B. AMENDMENT OF RULES: These Rules may be amended, or new Rules adopted by a majority vote of Council Members, provided that the proposed amendments or new Rules shall have been submitted in writing to Council at a preceding meeting. II C. REVIEW: These Rules will be reviewed by Council within three months of an election or filling of a vacancy of Member(s) of Council, Council may review these Rules at any time upon request of any member of Council. APPROPRIATIONS Council cannot approve an appropriation under City Manager's Matters, City Attorney's Matters, or Elected Officials' Matters. Updated November 28, 2006 12