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HomeMy WebLinkAbout08/15/2005 STUDY SESSION AGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO MUNICIPAL BUILDING 7500 W. 29th Ave. AUQust15,2005 6:30 p.m. APPROVAL OF MINUTES - July 18, 2005 APPROVAL OF AGENDA Item 1 Staff Reports - Item 2. Neighborhood Revitalization Strategy Item 3 Parks & Recreation Needs Assessment Item 4 50th Avenue Alignment Item 5. Public Improvements Associated With Building Permit p. ,4rJd.w~ MDUBlDIIRIIB CITY OF WHEAT RIDGE, COLORADO Anderson Park 44th Avenue and Field Street July 18. 2005 Mayor Cerveny was present; City Council members present: Karen Berry, Jerry DiTullio, Wanda Sang, Dean Gokey, Karen Adams, Mike Stites, Larry Schulz, Lena Rotola, Also present City Clerk Pam Anderson, City Treasurer Mary Cavarra, Randy Young, City Manager; Joyce Manwaring, Director of Parks and Recreation, staff This was an informal bar-b-que with the Mayor and City Council members and the following members of the Parks and Recreation Commission: Susan Seeds, Jonathan Puckett, Charles Spielman, Richard Matthews, and Kevin Hood Introductions were made and Mayor Cerveny gave an update on the Neighborhood Revitalization Strategy and some discussion followed The Mayor, City Council members, Ms Anderson, Ms Cavarra, Mr Young and Mrs Manwaring took a bus tour of several parks and recreation sites throughout the City Mr -- DiTullio did not attend the tour APPROVED BY CITY COUNCIL ON BY A VOTE OF to Lena Rotola, Council President City of Wheat Ridge Office of Economic Development Memorandum Item 2. August 15, 2005 ~ Economic Dt'lt'lopmt'nt Wlieat 'Ridge, Co(oraao TO Mayor and City Council ~-/J GRandy Y oung, ~anager Jf Barbara Delgadillo, AssIstant to the City Manager THROUGH. FROM: DATE. August 9, 2005 SUBJECT: August 15, 2005 Study Session: Repositioning Wheat Ridge Jeff Winston and Kathy McCormick will be present during your August 15th study seSSIOn meeting to discuss the followmg: 1) The planmng aspects of the NRS. The plannmg aspects of the NRS mclude the sub-area plans and revIew/revision of the city's development review process and land use codes. It is ImperatIve to mamtain momentum on the planning aspects of the NRS so that plans are m place to be Implemented as needed and to take advantage of opportunitIes as they arIse. The objectives of thIS planning are to. - a) engage citizens in further adaptation ofthe NRS strategIes for individual neighborhoods b) provide a ready guide for future decisions in indIVIdual neighborhoods c) lay the groundwork for updating the Comprehensive Plan d) marshal the resources of all City departments toward shared community goals e) reduce regulatory hurdles and inconsistencies, whIle providmg greater clarity about CIty standards 2) Establish role and make up of the Wheat RIdge Nominating CommIttee. WR 2020 Nominating Committee will subsequently solicit the corporatIOn membership and form the imtIal Board of Directors. Make up of the nommating committee and a specific and relatIvely short timelme by whIch committee members are nominated and m place should be set. After bemg legally formed, the Board and members of WR2020 WIll then work with the transition consultants to finalIze the organizational process (retain an Executive DIrector, establIsh officers, etc.) and, in partnership with the City staff, carry on the work of implementing the RepOSitioning Strategy. 3) Provide an updated flowchart and timeline depIcting the tasks to be accomplished in creating WR 2020 between now and January 1,2006 It is the intent of the NRS TeaIll to report back to the City CounCIl durmg your study seSSIOn of September 19 to provide a list of proposed Nomination CommIttee members for Council's acceptance, and to proVIde an in-depth dISCUSSIOn of the 'next steps'. --- City of Wheat Ridge Office of City Manager Memorandum TO: Mayor and City Council THROUGH: G. RANDY YOUNG, CITY MANAGER lC Barbara Delgadillo, Assistant to the City Manager ./ FROM: DATE. August 12,2005 SUBJECT: Additional Materials for August 15 Study Session Attached is additional information outlining the consultant's strategy for creating the WR 2020 organization. The memo attempts to provide the following: => An overview of the WR 2020 organization. => Timing of obtaining a 501 (c) 3 status for the corporation. => The roles, functions and time commitments of the task force and nominating committee. => The role and time commitment of the WR 2020 membership. => The role and function of the Board of Directors. => Purpose and function of the various Board sub-committees. => RecruItment and hIring of professional staff to carry out and implement the go!ls and outcomes of the organization. => Skill development and training. => Public Relations and marketing campaign opportunities. => Process timeline. Jeff Winston and Kathy McCormick will be reviewing the information during your meeting on August 15 and will be asking Council to select two council representatives to the suggested Task Force. The Task Force will have the responsibility of developing a slate of 12 candidatcs for thc nominating committee (page 3 of attachment). Please contact Randy or me if you have any questions. /bd WINSTON w MEMORANDUM ASSOCIATES FROM: DATE. RE. Randy Young, City Manager Council Members City of Wheat Ridge Winston Associates Team August' 11, 2005 Neighborhood Revitalization Strategy Follow-Up TO' The Wheat Ridge City Council, citizens and businesses in the area are to be congratulated for their adoption of the Neighborhood Revitalization Strategy By taking this first in a series of proactive steps, the Council has moved to assure that Wheat Ridge will soon be among the top Denver area communities to live, work and visit. We are pleased to continue our work with the City of Wheat Ridge. We are excited to get WR2020 up and running and are confident of its success. Because of the community and business support and interest that was conveyed during the numerous community processes, it's important we utilize the momentum we have Just as important, we are also beginning the creation of three sub-area plans that will support the work of WR2020 The purpose of this memo is to provide more background information about the process to be followed for incorporating and establishing the membership, Board of Directors and hiring process required to successfully launch WR2020 At the August 15th Study Session we will carefully go over this process with the Council. Our primary focus will be on the immediate steps needed to form the Nominating Committee. This will be a foundation for the important September 19 Study Session. The purposes of the September 19th Study Session are to a) finalize membership of the Nominating Committee, and b) continue to provide greater detail about the process of forming WR2020 Organizational Overview of WR2020 WR2020 will be a dynamic non-profit organization devoted solely to aggressively improving the market conditions in Wheat Ridge. The organization will effectively and transparently leverage public funds, facilitate partnerships with for-profit and non-profit organizations and work collaboratively with citizens to grow existing and build new assets in Wheat Ridge. WR2020 will develop a five-year work plan with measurable results that contribute toward the larger "Repositioning Wheat Ridge" plan. This organization will work actively in five areas of 'product development', including: WR2020 8/12/2005 1 Creating an imaqe for Wheat Ridge and promoting the specific identities to selected market niches, both residential and commercial; 2. Facilitating more competitive housinq development through communication with builders, investors, home buyers, real estate agents/brokers and others, 3 Encouraging hiQher levels of improvement and maintenance in residential areas, commercial sites and public spaces, 4 Promoting development of desiQnated commercial sites and clusters, and, 5 Encouraging effective resident. institutional and business leadership on the board of the organization and in neighborhood and citywide activities It is imperative that WR2020 be launched with the understanding of its role, with community involvement and with sufficient resources. Over the next several months, members of the Winston/czb Team will be focused on organizational development, and on building upon the community involvement and interest that has been generated so far Several immediate steps are involved in the process, they include. 1 Obtaining the required S01(c 3 status; 2. Establishing a Nominating Committee, 3 Creating the Membership, 4 Getting the sub-committees up and running 5 Estab/ishing a Board of Directors; 6 Recruiting Staff; and, 7 Staff training 8 Public Awareness and Marketing 1. Obtaining 501 (c) 3 Status WR2020 will be a non-profit organization with a clearly defined mission statement and set of operational by-laws. o The organization will first be incorporated at the State level and then seek non-profit status from the IRS When the non-profit status is granted, WR2020 will have access to a wide variety of funding from private foundations, government related sources and fund raising events This status will allow WR2020 to utilize private financing available from local lenders such as area banks, the Colorado Housing and Finance Authority (CHFA) and the Mile High Fund and, when necessary, to issue debt through the use of 501 (c)3 bonds o State incorporation of WR2020 is relatively straightforward, however, obtaining IRS non- profit status will likely be six months or more o The Winston/czb Team will be exploring options to operate under another non-profit should the approval time be protracted. o The City Attorney will be working with members of the Winston/czb Team on preparing and submitting the State and Federal documents. o The City Council will have an opportunity to review the "mission" statements and will be regularly apprised of the status of the application. WR2020 8/12/2005 2 The important point to bear in mind at this stage is that if there is a delay in obtaining nonprofit status from the IRS, work progress in the next six months will not be compromised. Work on obtaining this status has already begun. 2. Establishing a Nominating Committee The Nominating Committee will play one of the most critical roles in creating WR2020 The Nominating Committee represents a broad range of interests, including two City Council members, local business owners, smaller and larger employers, neighborhood groups and community activists for consideration. The primary purpose of the Nominating Committee is to identify a pool of people who would comprise the initial membership ofWR2020 To do this, the Nominating Committee will begin by identifying about 200 people who would be potential membership candidates, convey the importance of Wheat Ridge 2020 and invite them to apply to be a member of the organization. Out of the pool off approximately 200 applicants, 100 will be selected to form the initial membership of Wheat Ridge 2020 o As a first step to establishing the Nominating Committee, we are recommending that at the August 15th Study Session a small Task Force be formed that includes: o two Council members o the City Manager, o someone from the community at large and o members of the Winston/czb Team in an advisory role. This Task Force wil have a fair amount of work to perform in the 4 short weeks of its life. 1 collect Nominating Committee recommendations from a variety of sources 2. contact them about their interest in participating on the committee 3. evaluate the applicants and select a proposed list of 12 4 present a slate of 12 candidates to Council for their ratification o On August 15th we will ask Council to identify two of its members to be on this Task Force. We recommend that Council members that serve on the Task Force NOT serve on the Nominating Committee (but may have future service in other roles in WR2020) This Task Force would begin working immediately on identifying the Nominating Committee Members. o Around the 12th of September the names of the proposed Nominating Committee members will be circulated to the Council members for feedback. o At the September 19th Council Meeting, the City Council will be asked to formally endorse the 12-member Nominating Committee roster o At that point the work of the Task Force will be completed, and the work of the Nominating Committee will begin. 80th the Task Force and the Nominating Committee will have to articulate the vision of the Neighborhood Revitalization Strategy and the role that WR2020 will play in ensuring a successful outcome of this effort. To that end, they will need to generate enthusiasm for the work and take to heart the importance of identifying and encouraging participation from 100 pL.ople who will commit several hours per month to the activities of WR2020 WR2020 811212005 3 o To be sure that the Nominating Committee is well versed and able to convey the purpose(s) of the organization, its operational framework, expectations of its members and initial work program, as soon as the Nominating Committee has been established, members of the Winston/czb Team will conduct a workshop with them about the formation of WR 2020 We are prepared to conduct this workshop on the 20th of September, the day after formal ratification of the Task Force by the Council. As part of this workshop we will identify the broad interests to be represented among the membership of WR2020 and the skills needed to successfully launch the organization. This is an important step in the creation of WR2020 as the Nominating Committee will be relaying the importance of the role the membership plays in reshaping Wheat Ridge. In effect the late September workshop is a training for the Nominating Committee. o Following the September Nominating Committee workshop, the Nominating Committee will begin recruitment of potential members. We expect this recruitment process to last a month. We will have regular phone contact and bi-weekly meetings with this Committee to stay on task, report progress and trouble shoot any issues that arise o At the end of this process, from the pool of up to 200 potential members, 100 committed members ofWR2020 will be identified. The Winston/czb Team will be available to review and give feedback on individual nominations, but will take no firm positions in support of any particular candidate. 3. Creating the WR2020 Membership As envisioned, WR2020 will have a membership of 100 people who will serve from one to two year terms. (The Nominating Committee will initially determine term length) Ideally, the membership will represent the broad range of interests in Wheat Ridge, including a geographic distribution from the neighborhoods, small and large employers, local businesses, financial institutions, philanthropic organizations, legal and financial expertise, cultural groups and other areas of specific interest in Wheat Ridge It will also have several active sub- committees that are developing a series of program approaches and refining the organizational goals and objectives that will be part of the work plan. The Board of Directors will be elected by and selected from among the membership o Members of Council will be part of the WR2020 membership and will report regularly to the full Council about the activities of the membership In addition, Council will receive copies of all minutes and proposed work plans that are generated from the work of this group as well as the newsletters reporting the progress of the group. At a minimum, the WR2020 membership has to be willing to commit to attending an annual meeting and serving an average term of two years, reviewing quarterly reports and raising questions about the activities of the organization. About one-third of the membership will be actively involved in subcommittees and/or serving as the Board of Directors. Responsibilities such as these will have to be conveyed to potential members by the Nominating Committee when they make initial contacts with potential WR2020 members. o After the 100 WR2020 members have been selected by the Nominating Committee, and accepted the invitation to join the membership of WR2020, the Winston/czb Team, along WR2020 8/12/2005 4 with City Staff, will launch the WR2020 membership by hosting a full-day workshop in October that will serve multiple purposes. . Full introductions of the membership to one another; . Briefing regarding the organizational purpose, philosophy and operational structure, . Review of the Neighborhood Revitalization Strategy, including the background information that led to some of the conclusions, . Introduction to the sub-area plans and the interface to WR2020; . Roles and responsibilities of the memberships, and, . Formation of sub-committees such as public relations, fund raising and neighborhood initiatives. Additional sub-committees will be added as needed and as the interest and skill set of the group emerges This workshop will be very interactive and provide multiple opportunities for the membership to work together on identifying potential projects, programs and resources needed to launch a successful organization The Winston/czb Team, along with City Staff, will continue to work closely with the WR2020 membership during the formative stage One of the key first steps will be the formation of the sub-committees. 4. Sub-Committees Establishing sub-committees to work on key tasks and/or programs will ensure broad involvement in the activities of WR2020 as well as deepening the commitment to the success of the organization. The work produced by the sub-committees will be used by the Board of Directors in formulating the first year work plan for the organization and will result in some tangible neighborhood projects moving forward in the first year Much of the work of WR2020 will be accomplished through sub-committees. We envision the subcommittees to include . Steering Committee . Funding and Financing; . WR2020 Operations, . Public Relations; . Member Recruitment; . Neighborhood Initiatives, and, Of all the committees that are formed, the Steering Committee will be among the most involved in establishing WR2020. This will be the committee that the Winston/czb Team will work the most closely with and it is also the committee that we need to have organized prior to hosting the first membership workshop. For this reason, the Nominating Committee will also identify the initial members of the Steering Committee Their representation will also be very broad and they will be involved in all aspects of getting WR2020 operational. The Winston/czb Team will work closely with all of the sub-committees and keep the overall membership informed of progress via newsletters on a regular basis. The number of meetings held with the sub-committees will vary depending on the types of activities they are undertaking, but the Winston/czb Team will meet with them at least monthly to discuss progress, plan the next series of tasks and/or events, resolve issue& and provide additional training WR2020 8/12/2005 5 5. Establishing a Board of Directors A 15 to 17 member Board of Directors is proposed for WR2020 Two of the Board Members will be WR Council Representatives who are appointed directly by the Council The balance of the Board of Directors will be elected by the members. The Board will be more involved in the operations of WR2020 than the general membership, including finalizing a strategic work plan, directing staff on program and policy initiatives and the overall operations of the organization. In the formative stages of WR2020 they will meet monthly as a full board. At that time, meetings among the full membership may be reduced to quarterly meetings, except for the sub- committee meetings that will meet on a regular basis. o Beginning in October, the Steering Committee will work with staff and the Winston/czb Team to develop a slate of candidates to serve as the initial Board of Directors. o Council will appoint two of its members to serve on the board and will be apprised as to the members chosen to serve on the Board of Directors. Council will be invited to sponsor an introductory reception for the Board of Directors. Council will receive minutes from the meetings and be kept informed of WR2020 through its members on the Board. o Once selected, a half-day workshop will be planned with the Board to discuss board meeting conduct, role of the Board and its relationship to the membership, City of Wheat Ridge and oversight of staff A review of program and financial responsibilities of the Board will also be provided. The Winston/czb Team will conduct this workshop as well as provide staffing support for initial board meetings. The board will meet monthly and prepare reports to the full membership, as needed. After the term of the initial Board is completed, the members of WR2020 will thereafter elect the Board of Directors. 6. Staff Recruitment One of the keys to the success of WR2020 will be the recruitment, hiring, and training of an Executive Director (ED) and support staff Initially, all efforts will be focused on recruiting and hiring the ED, who will work with members of the Winston/czb Team to understand the opportunities and constraints in repositioning Wheat Ridge, key actions to be taken in implementing the work plan and general organizational development. Recruitment for this position will take a considerable amount of time, as the person will have to have demonstrated skills in working with a community based board and large membership, understand neighborhood and business revitalization, including financing techniques, business development and creating partnerships. o Recruitment activities will begin in September, with the goal of having a director on board by mid-February 2006 o A representative from Council will be included in the interview process for the Executive Director It is envisioned that the ED will have a small support staff To allow the ED to 'hit the ground running', preliminary interviews will be conducted prior to the ED hiring. The Steering Committee will initially be involved in the preliminary screening of support staff, joined 'Jy one or more WR2020 8/12/2005 6 members of the Board once it is formed. Final decisions as to staff selection will be deferred to the ED shortly after hiring. The Winston/czb Team will be closely involved in overseeing the recruitment and selection process, including setting up a system for screening applicants, multiple interview approaches and advising the board about the strengths and weaknesses of the candidates 7. Staff Training The Winston/czb Team will work closely with the new Executive Director and other staff in the first few months of their employment. This will include sharing the vision for WR2020, assisting the ED in working with a membership organization and the board, introducing him/her to key stakeholders, business leaders, neighborhood representatives and those involved in community and economic development who will be instrumental in helping with the planning, development and financing of non-residential and residential development activities in the community We will also work with the staff to review and refine the work plan so that a more detailed strategy for achieving the preliminary goals of the organization is created and understood. 8. Public Awareness and Marketing Starting almost immediately work will begin on public awareness of WR2020 as well as information that lets the area businesses know that "Wheat Ridge is Open for Business" This will involve creating the media relationships in the Denver metro area to generate interest and a positive "story" about what is happening in Wheat Ridge. It also involves marketing, including' creating activities that become associated with WR2020, . creating a logo and tagline for WR2020, . preparing a fact sheet, . monthly newsletter to be distributed through area businesses and . a web page In addition, a public speaking campaign will be launched to share the progress being made in the community As part of the public speaking campaign, a series of collateral materials will be developed that can be used by Council Members, staff and the general membership of WR2020 These materials will have an outline of topics that can be used for different audiences. The public relations/marketing sub-committee of WR2020 will be involved in creating the strategies to be used in this campaign. An outside firm may be used to assure a well conceived and integrated marketing and Public Relations campaign is launched. o Council will be kept informed about the public relations campaign and asked for input on key PR activities as well as the general direction of the campaign Council will be very involved in the public speaking campaign. WR2020 8/12/2005 7 Timeline The timeline for this process is ambitious and will require close cooperation and continued enthusiasm from all involved in establishing this organization. In its early phases, there will be multiple meetings and several activities will have parallel courses. The timeline includes opportunities to meet with Council to report on the progress of the organizational development, marketing efforts and recruitment of staff A more detailed time line is attached. Please note that many of the tasks are reoccurring, including meetings with the various committees and Council. WR2020 8/12/2005 8 Steering Committee Initial Task Force 2 Council Members Staff One At Large Purpose: Recommends 12 members for Nominating Committee I" City Council ...' Reviews and approves Nominating Committee Nominating Committee Roster 1 Attends Workshop 2. Talk with approx. 200 people about membership to WR 2020 (citizens, local/regional businesses, lenders, foundations) 3. Select 100 people for initial members TIMEFRAME. Sept 20 - Oct 18 City Council endorses WR2020 Membership Nominating Committee Establishes Steering Committee from the membership WR2020 Board of Directors ..... WR2020 Membership ~ ratifies Board of Directors ~ I Steering Committee l Neighborhoo d Initiatives ... Public Relations Fundingl Finance WR2020 Board of Directors authorizes hiring of Executive Director WR2020 8/12/2005 9 -- '<t .r::. c<) X X 0 ~ (II :2 C'l x X ...- x X '<t ~ (II c<) x x x x X :J .... .0 C'l QJ u.. ...... X X = '<t >- ro c<) x x x X :J C C'l X <II --, ...- X X X = .... 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'" <0 .... ., '" 0 ~ '" M .... 3: 0- .... ~ .,.; ~ ~ ~ ~ ~ ~ '" N N N N ...; <"i <"i <"i <"i <"i <"i <"i <"i <"i ..; ..; ..; ... ... o C'\I o C'\I 0:: S C. Q) E Q) 0- .s o ... ~ III ro ... o .r> o o '" N ...... co o '" c '"' 0: :s ~ Item 3. August 15, 2005 City of Wheat Ridge Office of the Parks and Recreation Director Memorandum . ~~'tO"[-'1:J' ...\ /::, '\0 !-, ',8' Ie ,,....., , , , '~ TO: ~ Randy Young, City Manager FROM. Joyce Manwaring, Parks and RecreatIOn Director DATE' August 4, 2005 SUBJECT. Parks and Recreation Needs Assessment Study ., The City has many parks and recreation amenities. In order to keep pace with commumty needs, changes in recreatIOn preferences and needed upgrades to existing amenities, I am recommendmg the City complete a Needs Assessment for Park and Recreation facilities, programs and services. The information obtained from this type of report will proVIde the city with the needed mformatIOn to make decisions regardmg replacement of aging facilities, any addItIonal facilitIes needed and the development of park SItes and amemties. The following outline is a recommendation for a scope of work to complete a Needs Assessment for the Parks and RecreatIOn Department. A Needs Assessment Study is usually completed as the first phase of a Parks and Recreation Master Plan. - I. Public Process a. Identify methodology for gathering public input il 1. Surveys, focus groups, public meetings and open houses, parks and recreation staff and commissIOns, city council, special interest groups (swim team, youth sports leagues) 11. ConsIderation of existing available information, I.e. NRS, 2004 tax initiative survey, etc II. Inventory a. Data collection and documentation of existing park and recreation opportunities in Wheat Ridge and the surrounding area b. Assessment of existing conditIOns, which include the potential contribution to the overall park system and potentIal enhancements and renovations. i. Review existing park classifications in terms of neIghborhood, regIOnal, etc, accessibility, servIce areas c Service area analYSIS using current demographic information, traffic patterns etc d. Impact from other jurisdictions, Parks, Recreation Facilities-and Trails III. IDtegration of results of Needs Assessment a. Existing vision, goals, strategic plan, Neighborhood RevitalIzatIOn Study, management plans, operations and budgets. Completmg the Needs Assessment Study would be an eight to rune month process. The range of cost for a study encompassmg the described scope is mdicated to be in the range of $60,000 to $80,000 If Cit) Council direction is to proceed WIth this project, a Request for Qualifications will be Issued. The scope of work will then be defined m detail. I am recommending that O,Een Space funds be used for a Needs Assessment Study The completIon of this study will provIde a basis to move ~rward with the decisions that need to be made regardmg the CIty Park and Recreation system and strategIc plan goals. - Item 4. August 15, 2005 \ ~. ~ ".J -~- - Gly of Wheat Ridge \ \ Department of Public Works MEMORANDUM FROM: ~ Randy Young, City Manager ~ Tim Paranto, Director of Public Works / ~ ,\ \ Alan WhIte, Commumty Development DirectorC)t\J.J TO: DATE: August 9, 2005 SUBJECT: 50th A venue Alignment The current Comprehensl ve Plan adopted in January, 2000 classIfies 50th A venue as a minor collector street from Independence Street to Tabor Street, with the exception of the segment between Oak Street and Parlet Street. The street's planned continuity was severed at the time the Plan was adopted by the City Council. The construction of the 50th A venue immediately west of Parlet Street had also been restricted at the time of a 1998 expansion of the Medved dealerships (meeting mmutes attached). City Staff had proposed that 50th A venue serve as an east-west collector street serving properties north of 1-70 in the predominately industrial area of the City The primary east-west transportation faCIlity is currently the North 1-70 Frontage Road. The existing developed properties, as well as vacant properties, north of 1-70 would benefit from a secondary east-west through street. - With the recent completion of 50th Avenue between Kipling Street and Miller Street, there IS less than '12 mile of 50th to be constructed between Independence Street and Tabor Street. AdditIOnally, the City owns 30 feet of Right-of-Way between Parlet Street and Robb Street (1/4 nule). Staff contmues to recommend that 50th A venue be classified and constructed as a minor collector street from Independence Street to Tabor Street to proVIde a suitable transportation gnd III this area of the City. I am available to discuss this matter at your convenience. ..nCI""'\.I /"\IU'-.JC 1..-11 L' '-'UNl.IL MINUTES: JULY 27, 19:18 PAGE. .6- ~rr. #9 --- MotIon by Mr Siler for an Amendment to the onglnal Motion to bring back to August 24, 1 SS3 a Resolution as to the 50th Ave or 50th St. a entrance In from Oak Street for Resolution as :::; how thiS IS gOing to be completed tn, regards to thiS project Mati on by Mr. DiTullio for a friendly amendment to Mr Donnelly's orlgmal Motion to vacate 10 feet upon the condition that a parallel amendment be made to the PSG file to provide for the Immediate construction of a Cui de sac instead of the through street with building the Cui de sac before a CO can be issued. Mr. Donnelly accepted the friendly amendment. / Motion by Mrs 'Dalbec for a friendly amendment to Mr. Donnelly's original Motion that this should only be built clear through if the reSidential properties to the east on Parfet or per the Charter agree. Mr. Donnelly accepted the fnendly amendment. ~ Restated Motion by Mr Donnelly that Council Bill 23(Ordmance 1126) be amended to reflect a 10 foot Right Of Way vacation on the southerly edge of 50th Avenue road right of way and adjacent to property at 11201 West 1-70 Frontage Road North, conditioned upon a parallel amendment to PSG (Case No. 98-01) to provide for 1) the immediate construction of a Cui de sac instead of a through street 2) construction of the Cui de sac before a Certificate oi Occupancy can be issued for the first building; and 3) the through street is only to be built If the residential properties to the east on Parfet are developed for Industrial or Commercial between the Frontage Road and Ridge Road. - Motion by Mrs. Worth for an Amendment to the Motion that the road be constructed according to the Charter. Mr. Dahl stated that this issue is in the PSG paperwork. Motion by Mr Mancinelli to divide the question. Motion failed due to lack of second ~ Restated Motion carried 8-0. Motion by Mr. Donnelly that Council Bill 23 (Ordinance 1126) be approved, as amended. to provide for approval of a 10 foot right of way vacation for West 50th Avenue abutting the rear property located at 11201 West 1-70 Frontage Road North be approved for the following reasons: 1) The designation for West 50th Ave. be changed from an arterial to an collector. 2) ;~) A half width section of 30 foot is adequate for a collector status. 3) The criteria used to evaluate a vacation supports approval of their request with the following conditions; a) A utility and slope easement be reserved over the entire 10 feet and an affidavit of amendment be recorded removing the plat note per Section 1\ of the staff report of this case; seconded by Mr. Siler. ~Motion_by Mrs, Worth for an Amendment to the Motion that Charter requirements under 5.20 be followed; seconded by Mr. DiTullio; earned 8-0. Motion by Mrs. Worth for an amendment to the Motlnn that designation of 30 feet be taken out; died for lack of second. WHEAT RIDGE CITY Cr '-JCll MINUTES: JULY 27,1992 . - '""AGE ,7- Original Motion as amended camed 7-1 with Mr DiTullio voting no Motion by Mrs. Dalbec to suspend the rules and finish Agenda Item 5 8, Approval of the Expenditure Items, the Consent Agenda except Item A. adjourn to the Executive Session and u then adjourn after that. - The rest of the Agenda Items will be added to the August 10, 1998. Agenda; seconded ~y Mrs Worth Motion by Mr. Siler for an amendment to the Motion to add Item 6 - AppOintments to the Liquor Authority.; seconded by Mr. Mancmelli, carried 5-3 With Mrs Shaver. Mrs. Worth and Mrs. Dalbec votIng no Onginal Motion failed 5-3 With Mrs Shaver, Mrs. Worth and Mrs Dalbec votmg no Need 6 yes votes to pass. Motion by Mr. DiTullio to suspend the rules and continue items 5 8, Consent Agenda except Item A; Item 10; and Approval of the Expenditure Items, and everything else come back August 10, 1998; failed 4-4 . Motion by Mrs. Dalbec to do Agenda Item 58 ,Item 10 and continue all of the other items until the August 10,1998 meeting; seconded by Mr. DiTullio; carried 6-2 with Mr Siler and Mr Donnelly voting no. Item 58. . Case P8G - 98-01 Motion by Mr. Donnelly to approve Case P8G 98-01 a request for approval of an Amendment to the existing planned building group plan for the Medved Autoplex located at 11201 West 1- 70 Frontage Road North for the follOWing reasons: 1) An Amended plan is required to achieve the proposed increased development on the property in an efficient and orderly manner. 2) All requirements of the C-1 Zone District regulations have been met or exceeded. 3) The plan is consistent with the adjacent zoning and land use with thp. fnllowina conditione;' ::I) The lighting be shielded to minimize effects on the nearby residential properties, b) eonstruction or- employee parking be allowed on Parfet'Street only during construction up to the north qrlveway and not adjacent to the residential properties on Parfet Street, c) Any additional accesses on Parfet Street to the property be located south of the existing residential properties by a distance of 30 feet. The requirements of the PBG 98-01 are the following: WHEAT RIDGE CITY,""L."-UNCIL MINUTES. JULY 27, 19" PAGE -8- .'\, ~ A Cui de sac be designed and built as a conditIOn of Certificate of Occupancy fer the first bUlldmg which Cui de sac satlsiies the Arvada Fire Dlstflct's turning radiUS requirements and which will bOe built upon the remaining 30 foot nght of way and an addition thereto such additional property of the applicant as IS necessary to accommodate that Cui de sac. Such additional area shall be subject to a temporary easement for the benefit of the City to enable the Cui de sac to be constructed, which easement sh'all extend until such time as 50th Avenue is complete through to Parfet Street. In addition, the portion of 50th Avenue immediately north of applicants property shall be constructed only when, as, and if, all those eXisting properties fronting on ; Parfet Street between the Frontage Road and Ridge Road are developed for commercial or industrial purposes. Any such road construction shall be In accordance with the requirements of Charter Section 5. 20. The foregoing conditions shall be conditions of the development agreement; seconded by Mrs Dalbec Mr. Middaugh asked to add to the development agreement verbiage that will hold developer responsible for any road improvement costs adjacent to their property. Mr. Donnelly accepted Motion by Mr DiTullio for an amendment to the Motion that the applicant not be required to pay for the future road improvementsUust the Cui de sac for now); seconded by Mrs. Worth, carried 8-0 Original Motion as amended carried 8-0. -- Item 10. Executive Session Motion by Mrs Dalbec to go to Executive Session and adjourn thereafter under Charter Section 5.7(B1) Executive Session was held. Meeting adjourned at 12:45 am. "N./.J City CierI< AF:PROVED BY CITY COUNCIL ON AUGUST 10,1998 BY A VOTE OF ~ TO ~ ,- \ .\ /'?o/I ~ --t:.# City of Wheat Ridge In this space there is a large scale map that could not be scanned at this time. Please see the City of Wheat Ridge Clerks office if you would like to see the map. Thank You. Item 5. August 15, 2005 '. ~. ~~ ----?- ~ - City of Wheat Ridge \ i Department of Public Works MEMORANDUM DATE: Randy Young, City ManagJ'% Tim Paranto, Director of PublIc Works -? August 9, 2005 TO: FROM: SUBJECT: PublIc Improvements Associated With Building Permit At the January 31,2005 City Council Study Session, Community Development DIrector Alan WhIte suggested several changes to the City Code relatIve to requirements for public Improvements for new construction. A copy of Mr. White's memorandum and a portion of the meetmg mmutes are attached. The diSCUSSIOn at the Study Session included directIOn to Staff to mvestigate the possible exemption of curb, gutter and sidewalk on some streets in the City Staff has completed an evaluatIOn of criteria to be used in determimng the reqUIrements of public street improvements assocIated with buildmg permits. The criteria are intended to Identify reSIdential streets in areas that are rural in nature, having large lots and frontages and havmg httle pedestnan traffic. The cnteria mclude: - 1 75% of the lots or parcels abuttmg a street block are greater than 15,000 square feet and zoned for either single farruly residential or agriculture. ( a street block IS defined from mtersection to intersection) 2. The street must be a local street (class 7 or 8) with average daily traffic of less than 1000 vehicles per day The attached map shows the streets which meet the cnteria and, therefore, would qualify for exemption from constructIOn of curb, gutter and sidewalk. The map also shows additional streets that would qualify if the density of large lots along the street were reduced from 75% to 50%. The map depicts streets that would qualify, mcluding most of the streets in Paramount Heights. If the criteria are adopted, Staff would recommend that entire subdivisions be exempt from street improvements. Isolated street segments are not recommended for exemption. I am available to discuss this matter at your convemence. City of Wheat Ridge Community Development Department Memorandum FROM: Randy Young. City Manage~ Alan Whlle, Commumty Development Director ~ SUBJECT: ReqUlnng Public Improvements TO: DATE: January 24, 2005 In 2001 when the new Chapter 26 (Zomng and Development) code was adopted. SectIOn 26,110 enabled the City to reqUire publIc improvements In connection with the approval of any site development. Without IImltatlon. Case law tells us that any reqUIrements must meet "reasonableness" and "rough proportionahty" standards - reasonably related to the development and roughly In proportion to the Impacts created by the development. These standards are meant to keep local governments from overreaching when approving development. - Site development IS defined as "all conslroclion and improvements on any parcel. 101 or lraCI of properTy wilhin Ihe CilY and on any SlroClure (olher Ihan nomwl mamlenance or repair a//owedfor nonconfomllng uses). including bul nOl limiled 10. . . building. buddmg addllions or allerallons. and ereCllOn or monng of Sl n/ClU res. .. Sile development also includes alllhose aC1l\.l1tes 1/51ed under "oppro\'ols soughl" in Ihe renew process ellOrT. These approvals Include rezonlngs. planned developments. speCial use permits, planned building groups, and floodplain permits, among others. In Chapter 26. the constructlon of public Improvements is guaranteed In one of two ways. If Improvements are to be constructed Immediately, a subdiVISion Improvement agreement along With secunty (usually a letter of credit) to guarantee the constructIOn IS reqUIred. If Improvements are to be constructed at a later date, a development covenant is reqUired. The development covenant IS a "promise to pay In the future" If the City constructs improvements to the street in the future The regulations enable the City to reqUire funds to be placed In escrow (usually 100% of the cost of the Improvements) when requinng a development covenant. Conflicting Regulations These Chapter 26 proVISIons are In conflict With a proVISion In Chapter 5 (BUildings and BUilding Regulatlons). Secllon 5-45. adopted In 1996. enables the City to require public Improvements In connection With ISSUing a building permll: however. there are limitations on what can be reqUired. These hmllallons are: I. There must be speCIfic adverse effects created by the proposed constructlon to warrant the Improvements. ., .nstalla\lon of curbs. guuers. Sidewalks and related road Improvements may not be required where: a. Less than half of the properties on both sIdes of the street extending 500 feet from the property In question have curbs, gutters and sIdewalks, or b The installation would be ImpractJCal, econoffilcaIly unfeasible or not In the best Interest of the cIty. 3 In no event shall installatIOn of curbs, gutters and sidewalks be reqUired I f the cost of installation exceeds 10% of the buIlding permit value. If in excess of lOt;'c. or If the City deCides the improvements can be placed at a later date, an escrow (either) 0'1" or the actual cost If under 10%) IS required to be deposited with the City 4 If an escrow IS reqUired, a development agreement is required which remainS In effect for) 0 years. 5 The installatIOn of curb, gutter and sidewalk IS not reqUired nor allowed on :JnY street deSignated as exempt m the comprehensive plan. What Exactly are the Requirements? The confllctmg regulations create confUSIOn for apphcants and staff. The follOWing defiCienCies In the eXlstmg bUIlding section are noted: There are no streets deslgnatej as exempt m the current Comprehens1\'e Plan " Many owners argue the "economically unfeasible" Issue. even If the cost IS well below 10% of the value of the building permit. 3. What are the speCific adverse effects of an mfill smgle famIly reSidential structure, or a tenant finish m a commercial structure? The effects are mmlmal or difficult to quantify ThiS reqUIrement hkely was w;"Itten to reqUIre a nexus between the public Improvement~ and the impacts of the project 4 The 10% hmltatlOn rarely affects new reSidential or non-residential construction Some commerelal buildmg and site Improvements (mmor remodelIng to accommodate another use or pavmg a parking lot, for example) are manor and the mstallatlOn of publIc Improvements may exceed the 10%. In such cases the publIc Improvements cannot be reqUired. 5 The escrow reqUIrement is problematiC from two standpomts. a) The maximum escrow amount IS 10%, meanmg the CIty must come up with the remammg 90% to construct the Improvements. and do so withm 10 years or reCund the escrow. If the particular street where an escrow has been collected doc:s not make II on the capital mvestment list wllhln 10 years, the City has gained very little from the escrow. b) City staff must create a record of and hold the escrows. If the Improvements are not Installed within 10 years, the escrow is refunded. The property may change ownership severalumes during 10 years, making II difficult to find the anginal permJtlee. Starr Recommendation: Community Devek ,)ment and PI bhc Works staff members have discussed the two regulations at length and are recommending a reviSIOn to the Chapter 5 proVISIons. The reasons for the recommendauon are several: 2 1) As opposed to the current provision, the regulatIOn would apply evenly to new development. mmor penmts would be exempt, 2) Deleting the 10 year time frame to construct provides some funding to the Clt)' regardless of when a street may be Included in the capllal Investment program. 3) The 10% limllatlOn. when Imposed. leaves 90% of the cost of the public Improvements to be paId by the City. and the cost can be expected to escalate yearly. 4) Drainage IS a problem citYWide and water quality reqUIrements make drainage an e\ en more crucial public Improvement. and 5) In most cases WIth indiVidual building permIts. we are dealing WIth the installation of curb. gutter and SIdewalk. The reqUIrement to install along the frontage of the property should be treated like the requirements to proVide the required number of parking spaces or trees The reqUIrement to construct these minimal improvements for all new construCl1on IS reasonable and is not an economic hardship In most cases. With permlls for maJor reSldenl1al or commercial proJects, there IS usually some other process reqUIred where a condition can be Imposed to construct the needed public improvements. The Clly can usually meet the reasonableness and rough proportIOnalIty tests in these Instances. - Attached IS a copy of the proposed reviSIOns to Section 5-45. Deleted language IS shown In stnLetluo\,l;h and new language IS shown In bold. Corresponding changes would need to be made In Chapter 26, ArtIcle IV, SubdiVISion RegulalJons. The changes would consIst of dclelJng the proVISIons for development covenants and replaCing them with legislation that enables the CIt)' to require a payment In lieu of construclJng Improvements. Summary of Proposed Changes: . Public Improvements are reqUired to be Installed with any new development. but are not reqUired wllh minor permits such as for remodeling. budding addllJons. or accessory structures. . Improvements may not be reqUired to be Installed based upon the localJon and funclJonallty of public Improvements on adpcent property. . If the Public Works Department determines that It IS better to Install the Improvements at a later date In conjunction With a capital Investment proJect. a payment In lieu of construClJon IS reqUired for the full amount of the public Improvements. . Exceptions or waivers to the IOstallatlon or payment In heu of installation can be made In conJunclJon With a subdiVISion approval. We are asklOg for direclJon from Council as to proceed with the change.; to the regulalJons or nol. Some issues to conSider. I) This IS a major change 10 policy. The changes would reqUIre the InstallalJon of curb. gutter and Sidewalk for any new resldenlJal structure (or an escrow), even on a street currently wllhout curb and gutter. 2) R~modellng is a major questIon for staff. We need to be able to reqUIre public Improvements when warranted for changes in use In commerCial areas. Some changes 10 use might create the 3 need for a turn lane. There may only be mInor remodelIng involved to conven the bUlldmg, and thus the publIc Improvement reqUIrement would not be triggered. ResidentIal remodels should be exempt, but some (all?) commercial remodels probably should not be exempt. 3) Currently Chapter 5 allows an applIcant to appeal a decIsIon to requIre public Improvements to the Board of AdJustment. Should there be an appeal process In connection with buildIng permIts'" ApplIcants already have the ability to request a waIver of public Improvements In the subdIVISIOn process. -- 4 Sec. 5-45. Public irnpro\'ernents required. (a) Applications for buJldlOg pennas shall be revIewed by the department of public works to determlOe whether the proposed construction WIll requIre the IOstallatlon or constructIon of pubhc Improvements mcluding, but nO! limited to. street pavlOg, curbs, gutters, sidewalks. drainage facilIties, or other public Improvements as may be requIred by ordinance or the subdIvIsIon regulations - (b) If It IS determmed by the department of public "'orb that aR) such pl:lbllc ImfHO\emeRts are Recessllated by the proposed CORstructlon based upon the specific adverse effects created by the proposed CORStruCtIOR, IRcludm;. but Rot lImllea to, Any new developments shall be required to install public improvements, including but not limited to drainage, traffic, street contmull)'. curb, gutter and SIdewalk, relocatIon or undergroundmg of utIlitIes, street lIghtmg. or roadway constructIon, deemed by the Public Works Department to be necessary to mitigate impacts of the new development in proportion to those impacts. tRe depaI1meflt sf flliblle v'orks sRall ss iflform tRe Buddin;; officlul. amI lA SliCR e\'ent a cORditioR shall be IRserted lA tRe btlllaifl;; permit v AICh shall reql:me tRe constructiclf! ef slicR flliBlIc Improvemeflt sr plibhc Im~Jro\'emeRts by the property O'I.'Rer aAa tRe aesieatlsfl tAeresf ts the Clt)'. Any new developments shall be required to install public improvements along the entire frontage(s) of the subject property, except as described in subsection c. The requirement for installation of public improvements shall be based upon location and functionality of existing public impro\'ements on directly adjacent properties. All such improvements are to be constructed m full compliance wllh the ~ eA;;IAeenA;; ai'IISISR department of public works regulatIOns, deSign standards and constructIon specificatIons kept on liIe with the department of public works. The cost of any such Improvements shall be borne by the prope(1) O"R~r permittee. and the constructIon thereof shall be at the sole cost. ns~ and expense of the prsj'Jert)' O".'Aer permittee, subJect to the proVISIons of any applicable city ordmance. regulations or poliCIes. Subject to the reqUirements of paragraph (c) below, failure to construct any such reqUired pubhc Improvements shall entllle the Cll)' to WIthhold any cel1lficate of occupancy. (c) If It IS seteA'RIRea BY tRe eeflttr1ffieRt sf pllbhc .. orb. after CSRSISeRltlsR sf tRe ~etsFS s.et J:efth aels" tRilt slicR flllbhc Iml"ro\'emeRts mil)' he plilCt:cl at a later Elate. The department of public works may determine that the public improvements be placed at a later date, based on the circumstances listed below. If the circumstances do not warrant their immediate installation, the installation of public impro\'ements may be delayed, and a cash payment in lieu of installation or public improvements shall be required. The pa)'ment shall be in the 8R escre'" amount equal~ to one hundred (100) percent of the estimated cost of the reqUired pubhc Improvements and shall be ael"osllea "'Itll paid to the clly. The cost estImate shall w+l-I be prepared by the permittee and accepted by eR;;lReeflR;; GIVISleR department of public works. based upon ClifRRt eeRstnlelleR costs a fee schMule kept on file with the department of public .yorks pnor to Issuance of a building permll. Payment to the city will fulfill any and all obligation for installation of public impro\'ements. (I) Planning Commission (in the case of minor subdh'isions or Cit). Council (in all other cases) shall have the authority to waive the requirements for installation of public improvements associated with a subdh'ision plat approval pursuant to section 26-411 of the Code of Laws. The IRstallatioA sf cl:lrbs, ~~tler$ aAd slde'''alb and related roaBv;ay IfRprs\'emeRtS may Ret Be reEJtmes "'.Rere less than half of the proflertles OA tRe street exteRBIR;; fi'.'e h,mdred (500) feet from the lot IJAes of t!=le proj'leny lA EJ~estioF1, OR botA SIdes of the froAtln; street. have IR e:,uSleAce curbs, .;utlers aAd slde\'.'all;s. (2) No curbs, ;;l:ltlers aAd sidewalks public improvements shall be requIred for a remodelIng of an existmg buildmg, or in conjunction with minor building permits, such as building additions or construction or remodeling of accessory buildings. (3) InstallatloR of cmbs, ;;l:ltlers aRd sldev'al];S "';ollld be Impractical or ecoAomically l::IRH!il5iele or Rot iR the best iRterest of tAe city at tAe tllne of ISSl:laRCe sf tRe certificate sf occl:IflaRcy. Security for public impronments constructed shall be required as pro~'ided in Section 26-413 of the Code of Laws. (8) IA RO eveRt sAall iRstal1attoR of cllrbs, ~utters or slde.....al1.s Be regl::lHed If lhe cest of IRstallatlOR of S\:ICA cl:lrbs, .;,Hters. slde....alb aRd stAer IffirfOvemeRts e.\Ceeds teA (10) perceRt of tAe C()st of IAe 13l::1ildIR;; permit '. altle. IA tl:lIs case. tlR escro" IAIRe amOI:lRt ofteR (10) perceAt Elf tAe "all:Je sf the lnllldlR;; permit shall be depsslled '''ItA tAe CIty by IAe pmpeny S'\Rer pnor ts ISStlaRCe sf a btl:hlIR';; permll for Ihe irnprovemeAts. -- IR aedilif;lR. the IRstallalieR sf Cl:lrBs. g\:ltters aRd SidewalLs sAall RellAer Be reql:llfed Ror allo'\ed tlpOR BRY street aesl';Raled as aR eemflt IOClll street IA Ihe Clt)'s comflreAeRsl'e filaR Rer sRalllAe deranfReRI regime i:lR escrow fsr fltlol1c Impre' emeRIS. (e) IR llRY S\:lCR eveI'll. B develsflmeRI i:l;reemeRI sRall13e sl;;Red 0) IAe S" Rer sf IAe flrEll"eny, rl:!FSl::IaRI 10 IAe Sl:!bdi"ISISR re';tllal1ElAS ef IhSClty, '>'>RICA l:keleflmeRI a~reefReRI shall FemB1R IR fl:!ll fsrce aRa efreCI fer leR (10) years hElm IRe l:!.lIe sf eJ\eCtl110R BY IRe rrerefl) O\'.'Rer. l::IRless SOORer releasee sf recora A) IRe CII). If) ,~.RY S'''Rer. cSRIFiiCler or ee\elol"er "ho IS a;;~neves by a seclSISR of IAe aeraARleRl sf rl:!Bhc '''srks re~l:IlflA;; IRslallalloR of Sl::ICA fll::lbhc IRlflrSVemeRIs ar esersv'IR~ sf fuRSS iR !tel:! ef cSRSlrucllSR shall Rave IAe flgAI IS aflfleallAe deraflmeRl's selermlRal10R 10 IRe BElare €If adJtlSlmeAl fltlrSt:laRlla sectl0R 2 €i I €If IAe (II)"S Csse sf Lay, s. (O.J. No. 1996-1039, ~ 1. 7-29-96) Sees. 5-t6--5-5S. Reserved. STUDY SESSION MINUTES: January 31,2005 Page -3- Item 4. Discussion of Off Premises Signs Wanda Sang outlined the problems her brother-in-law endured with an off premises sign. Consensus was to discuss off premises signs at a future study session Item 2. Ordinance Amending Section 5-45 of the Wheat Ridge Code of Laws Pertaining to Public Improvements Mr White explained that the reason this is being brought forward is that we have conflicting regulations and he needs direction to revise one section of the Code or the other A final draft of the Ordinance will be prepared and it can always be discussed at a future Study Session if necessary Mr White will bring in a couple of options Consensus was to change the words" may nof" to "shall nof". Item 3. Potential Ordinance to Amend Variance Voting ReqUirements - Mr White explained that therE' have been some instances where we have had a 5-3 vote and because of the voting requirements for a variance the variance was denied It IS even stranger, wher, we have only 7 members and a person could lose on a 5-2 vote He asked if Council wanted to revise the reqUirements Mayor Cerveny pointed out that their bylaws regarding a quorum should be amended to read "members appointed". Councilmembers preferred the wording "majority vote" instead of "super majonty" Mayor Cerveny stated that Golden passed a Resolution supporting building a museum on Rocky Flats She asked that an item be put on the next Study Session to discuss the City of Wheat Ridge passing a Resolution in support of thiS. Meeting adjourned at 8.00 p.m. ~"' ;\<:,-'Y\,~ l\(r-~ Christa Jones. Deputy 1ity CI6rk APPROVED BY CITY COUNCIL ON MARCH 21.2005 BY A VOTE OF TO Lena Rotol. Council President City of Wheat Ridge In this space there is a large scale map that could not be scanned at this time. Please see the City of Wheat Ridge Clerks office if you would like to see the map. Thank You.