HomeMy WebLinkAboutCouncil Agenda Packet 07-24-17
AGENDA
CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
July 24, 2017 7:00 p.m.
Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Sara Spaulding, Public Information Officer, at 303-235-2877 at least one week in advance of a
meeting if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE
ROLL CALL OF MEMBERS APPROVAL OF Council Minutes of June 26, 2017 and July 10, 2017
PROCLAMATIONS AND CEREMONIES Presentation of Public Sector Engineer of the Year Award CITIZENS’ RIGHT TO SPEAK
a. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 minutes and sign the Public Comment Roster. b. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA
ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be
heard. c. Citizens who wish to speak on Study Session Agenda Items, please sign the STUDY SESSION AGENDA ROSTER.
APPROVAL OF AGENDA PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
1. Resolution 22-2017 – Approving a Seven-Lot Subdivision Plat for property Zoned
Residential-One (R-1) at 11435 W. 32nd Avenue with a Cul-De-Sac length Variance (Case Nos. WS-16-02 and WA-17-07/Merkwood Estates)
CITY COUNCIL AGENDA: July 24, 2017 Page -2-
ORDINANCES ON FIRST READING 2. Council Bill 15-2017 – approving a permanent Easement to Equinox Properties, LLC for the purpose of constructing a Stormwater Structure on City-Owned Property
DECISIONS, RESOLUTIONS AND MOTIONS 3. Motion to accept the 2016 Comprehensive Annual Financial Report (CAFR) from
Swanhorst & Company, LLC
4. Resolution 26-2017 – Authorizing City Officials to execute an Intergovernmental Agreement by and between the County of Jefferson, State of Colorado, and the City of Wheat Ridge regarding the Administration of respective duties concerning the Conduct
of the Coordinated Election on November 7, 2017 CITY MANAGER’S MATTERS CITY ATTORNEY’S MATTERS
ELECTED OFFICIALS’ MATTERS ADJOURN TO SPECIAL STUDY SESSION
ITEM NO: DATE: July 24, 2017 REQUEST FOR CITY COUNCIL ACTION
TITLE: RESOLUTION NO. 22-2017 – A RESOLUTION APPROVING A SEVEN-LOT SUBDIVISION PLAT FOR PROPERTY ZONED
RESIDENTIAL-ONE (R-1) AT 11435 W. 32ND AVENUE WITH A
CUL-DE-SAC LENGTH VARIANCE (CASE NOS. WS-16-02 AND WA-17-07/MERKWOOD ESTATES) PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING
RESOLUTIONS
QUASI-JUDICIAL: YES NO
_______________________________ _____________________________________
Community Development Director City Manager ISSUE: The applicant is requesting approval of a seven-lot subdivision plat for property zoned
Residential-One (R-1) at 11435 W. 32nd Avenue with a cul-de-sac length variance. The purpose of the subdivision is to subdivide the development parcel in accordance with the R-1 zone district regulations to create seven new single-family home sites. City Council reviewed a proposed subdivision plat for the property at a public hearing on June 26,
2017. After considerable public input and discussion, a motion was made that the case be republished and renoticed for a public hearing on July 24, 2017 to consider alternate designs. The revised designs would require a cul-de-sac length variance in order to consider alternate designs. Attached are draft minutes from the June 26, 2017 public hearing.
PRIOR ACTION: The design reviewed at the June 26, 2017, City Council public hearing showed a seven-lot subdivision with a public street connection (West 33rd Avenue) across the property, running between Routt Street to the west and W. 33rd Avenue to the east. No access was provided to 32nd
Council Action Form – Merkwood Subdivision Plat
July 24, 2017
Page 2 Avenue, except for a pedestrian connection. Access to the southern six lots was through a
dedicated public street named Robb, extending south from 33rd Avenue. The northernmost lot
(Lot 7) gained access from 33rd Avenue. Planning Commission reviewed this version of the application at a public hearing held on June 1, 2017, and gave a recommendation of denial for the following reason:
1. The proposed street system and drainage design do not provide a logical development pattern for the new parcels. The minutes from the June 1, 2017, Planning Commission public hearing (Attachment 9), and
numerous letters of objection that were submitted to the Planning Commission, are included
(Attachment 10). BACKGROUND: The following staff analysis is included from the previous Council packet and is based on the
original plat design. Staff’s description and analysis of the two new alternatives begin on page 5.
Subject Property The subject property, 11435 W. 32nd Avenue, is comprised of two parcels of land. One parcel fronts on West 32nd Avenue, and includes a single-family home built in 1932. It is just over an
acre in size. The larger property is 3.77 acres in size and is north of the other parcel. This parcel
is vacant and has a narrow strip of land extending south to 32nd Avenue, which was intended to provide access to the property. This larger parcel was most recently used for agrarian activities, and Lena Gulch and its floodplain encumber the northern 350 feet. The combined area of the two lots is 4.9 acres.
Surrounding zoning and land use The development parcel is surrounded by properties that are zoned R-1. Single-family homes are immediately adjacent to the west, developed as the Applewood Brookside Subdivision platted in 1983, and the Freimuth Subdivision platted in 2011. Property to the east is the Applewood Baptist
Church (ABC) parking lot and a regional drainage way that provides overflow for drainage
coming from the southwest across 32nd Avenue. This drainage way is located on the ABC lot and is roughly 10 feet lower than the surface area of the ABC parking lot. The Quail Hollow Subdivision, platted in 2014, is located to the north of the ABC parking lot. The Lena Gulch drainage way and floodplain abut the property to the north and are zoned R-1.
Plat design Attached to the Planning Commission report is a copy of the originally proposed subdivision plat, which contains two sheets (Attachment 2 of Planning Commission report).
Sheet 1 is the declaration page and contains the legal description, required signature blocks for
property owners, a recording block and notes.
Council Action Form – Merkwood Subdivision Plat
July 24, 2017
Page 3 Sheet 2 contains the layout of the subdivision. The plat will subdivide the property into seven
new lots to be developed with single-family homes. All lots meet or exceed the R-1 minimum lot
size of 12,500 square feet and lot width of 100 feet. A street connection for West 33rd Avenue runs across the center of the subdivision and connects the Applewood Brookside and Quail Hollow Subdivisions on either side. A new street (Robb
Street) extends south from 33rd and dead ends north of 32nd Avenue. A turn-around feature for
vehicles is provided between Lots 1 and 2. There is no vehicular connection from Robb to West 32nd Avenue, except for pedestrian access. Both Robb Street and 33rd Avenue will be full-width, dedicated local streets with 39 and 53 feet of right-of-way width, respectively. Curb, gutter and attached sidewalk will be installed on both sides of 33rd. Avenue. Improvements to Robb Street
will include curb and gutter and sidewalk on one side of the street with parking on one side.
Lots 1 – 6 are located south of 33rd Avenue and gain access from Robb Street. Lot 7 is located north of 33rd Avenue, which will provide its access. The northern half of Lot 7 is encumbered with 100-year flood plain and floodway designations, which are depicted on Sheet 2. No
construction can occur in these areas.
There are several easements shown on the plat. Emergency vehicle easements are provided from 32nd Avenue and between Lots 1 and 2. Drainage and utility easements are provided along the east and west property lines for Lot 7. A sanitary sewer easement for an existing line is provided
across the northern one-third of Lot 7. Tract A is designated as a stormwater detention and
drainage easement. The HOA will be responsible for maintenance of the detention pond and water conveyance channels. Staff will require review and approval of the HOA covenants to ensure that adequate provisions for maintenance have been made.
This case has been through a standard referral process and all agencies can provide service subject
to improvements installed at the developer’s expense. Public Works has reviewed and approved a drainage plan and report for the property. Area traffic circulation When the Applewood Brookside plat, immediately west of the proposed development, was
approved and developed circa 1983, Routt Street was extended north from 32nd Avenue to serve the new homes and it terminated with a cul-de-sac bulb. However, as part of the plat approval, right-of-way was clearly dedicated for West 33rd Avenue to the east so that upon new development to the east it could be extended.
More recently, when the Quail Hollow Subdivision, immediately east of the proposed development, was platted and developed, 33rd Avenue was extended west from Quail Street and was terminated with an offset cul-de-sac bulb. However, the right-of-way was dedicated and the street improvements were constructed to facilitate the extension of 33rd Avenue to the west, upon
development to the west on the subject parcel. With the extension of 33rd Avenue, the excess right-
of-way for the offset cul-de-sac will be vacated to the adjacent properties to the north.
Council Action Form – Merkwood Subdivision Plat
July 24, 2017
Page 4 Providing this connection of 33rd Avenue is critical to the development of this subdivision and in
improving the connectivity for both residents and emergency vehicles. It has clearly been the
City’s intent to provide this street connection since the early 1980s with both adjacent subdivisions. Attachment 11 is an exhibit that was included in the 1983 case file (WS-83-01) showing the
extension of West 33rd Avenue from Routt Street east to Quail Street. Other connections shown
include extension of 35th Avenue from Simms east and extension of Routt Street north to 38th Avenue. This exhibit illustrates the City’s intent to require additional public street connections for adjacent future development.
The connection of 33rd Avenue from Quail to Routt would eliminate two cul-de-sacs that are over
600 feet long, improving the north/south and east/west options of both the proposed and both existing neighborhoods. Pursuant to Article IV of Chapter 26 of the city code, the maximum cul-de-sac length is 750 feet. If 33rd is not connected to Routt Street, Robb Street at its southern terminus would be almost 1,400 feet long.
In addition, there would be safety and construction issues with trying to connect Robb Street to 32nd Avenue. Connecting Robb Street on the west side of the subdivision would place the street too close to Routt Street. This further increases the danger posed by the offset of the existing Routt Street intersections with 32nd Avenue. Connecting Robb Street on the east side of the subdivision
creates a dangerous offset with the existing Robb Street intersection on the south side of 32nd
Avenue. Further, the subdivision regulations discourage subdivision access to arterial and collector streets due to the high volume and higher speed traffic they carry. The south end of Robb Street is over five feet below 32nd Avenue, which would require substantial
fill to bring Robb Street up to 32nd Avenue. In addition, the presence of the drainage conveyance
on the east side of the property further complicates this connection. The city does think that a pedestrian connection is important from the subdivision to 32nd Avenue; and that has been included by using accessible ramps to overcome the more than five-foot elevation difference.
The subdivision regulations offer the following requirements regarding subdivision design and connectivity:
• In all subdivisions, the vehicle access and circulation system shall accommodate the safe,
efficient, and convenient movement of vehicles, bicycles, pedestrians and transit through the development as well as to and from adjacent properties and land uses.
• The proposed street layout shall provide for the continuation of existing, planned or platted streets in the surrounding area unless the city determines that such extension is undesirable for specific reasons of topography or design.
• Proposed streets shall be extended to the boundary of a subdivision to provide for future use.
Council Action Form – Merkwood Subdivision Plat
July 24, 2017
Page 5 REVISED PLAT DESIGNS The applicant has submitted two revised subdivision designs based on testimony and City Council
direction at the June 26 public hearing. These designs show alternative public street access to the new home sites from the east (Option 1) and the west (Option 2). Option 1 depicts access coming from the east via West 33rd Avenue extending into the property from
Quail Hollow Subdivision. Robb Street would extend south from 33rd to provide access to the
southern six lots. Emergency vehicle turnaround would occur between Lots 1 and 2. Access to the northern lot (Lot 7) would occur by a driveway extending north from 33rd Avenue coming into the subject property.
No vehicular access would occur from Routt Street. A pedestrian access would extend east from Routt
across the subject property to connect with existing sidewalk in the Quail Hollow Subdivision. This option results in a 1300-foot long cul-de-sac.
For readability purposes, a larger version of Option 1 has been included as Attachment 4.
Staff provides the following commentary regarding Option 1.
Council Action Form – Merkwood Subdivision Plat
July 24, 2017
Page 6 Fire – Connecting to the east results in a shorter route from the nearest fire station at 38th
Avenue & Parfet Street. This route would be 4,860 feet.
Drainage – Connecting to the east will present access issues during larger storm events. The storm sewer system along the east side of the property only conveys the 5-year storm. Larger storm events will flow on the east side of the proposed Robb Street. The 100-year
storm event will completely inundate Robb Street with the flows being deeper on the
eastern side. A large channel is proposed to accept the flows north of 33rd Avenue. So, during larger storm events the only route into the new subdivision will be seen as impassable during larger storms and unsafe to cross as the storms approach a 100-year storm event.
Prospect Valley School Traffic – Connecting to the east results in a shorter route to the nearby Prospect Valley Elementary School. This route would be 800 feet. However, this also means that access to 32nd Avenue from the new subdivision would be impacted by traffic from that school.
Option 2 depicts a subdivision design, which shows West 33rd Avenue extending east from the Routt Street cul-de-sac bulb to the eastern boundary of the Quail Hollow Subdivision; however, no emergency vehicular access is provided from the east. Robb Street would extend south from 33rd to provide access to the southern six lots. Emergency
vehicle turnaround would occur between Lots 1 and 2. Access to the northern lot (Lot 7) would occur by a driveway extending north from 33rd Avenue coming into the subject property. This option results in a 1500-foot long cul-de-sac. For readability purposes, a larger version of
Option 1 has been included as Attachment 5.
Council Action Form – Merkwood Subdivision Plat
July 24, 2017
Page 7 Staff provides the following commentary regarding Option 2.
Fire – Connecting to the west results in a longer route from the nearest fire station at 38th Avenue & Parfet Street. This route is 5,480 feet. Drainage – Connecting to the west has fewer access issues during larger storm events. As
mentioned above, larger storm events will flow on the east side of the proposed Robb
Street and the 100-year storm event will completely inundate Robb Street with the flows being deeper on the eastern side. It would still be possible to access the new subdivision by staying on the west side of Robb Street.
Prospect Valley School Traffic – Connecting to the west results in a longer route to the
nearby Prospect Valley Elementary School. This route would be 2,600 feet. However, access to 32nd Avenue from the new subdivision would not be impacted by traffic from that school.
VARIANCE REQUIRED
Both of the modified designs proposed would require a variance to the maximum length of a cul-de-sac specified in Chapter 26. Pursuant to Section 26-412.D.2c. of the Subdivision Regulations, the center point of a cul-de-sac bulb
shall not be longer than 750 feet between it and the center point of the intersecting street (Attachment 6,
Applicant responses to variance criteria). The attachment includes an aerial photo showing other cul-de-sac streets exceeding the 750-foot maximum. In Option 1, the cul-de-sac length would be roughly 1,300 feet, measured from the intersection of Quail
and 33rd Avenue to the end of Robb Street. In Option 2, the cul-de-sac length would be roughly 1,500
feet, measured from the intersection of Routt and 32nd Avenue to the end of Robb Street. Staff has the following comments regarding the criteria used to evaluate a variance request.
City Council shall base its decision in consideration of the extent to which the applicant
demonstrates a majority of the following criteria have been met: 1. The property in question would not yield a reasonable return in use, service or income if permitted to be used only under the conditions allowed by regulation for the district in which it is located.
The property can still be used if the variance is not granted; however, this would require either access from 32nd Avenue or connection of 33rd Avenue from the Routt Street cul-de-sac to 33rd Avenue in the Quail Hollow Subdivision.
Staff finds this criterion has not been met.
Council Action Form – Merkwood Subdivision Plat
July 24, 2017
Page 8 2. The variance would not alter the essential character of the locality.
Staff has concluded that granting of the variance would not alter the character of the area. There are several cul-de-sacs serving subdivisions in the vicinity which exceed 750’ in length as evidenced by the Applicant’s attached aerial photo.
Alternate designs are not supported by the neighborhood (extension of 33rd between Routt and 33rd
in the Quail Hollow Subdivision) or Staff (direct connection to 32nd Avenue). A 32nd Avenue connection is cost prohibitive and infeasible based on grade, adjacent water conveyance facilities and potential offset intersections to the south.
Staff finds this criterion has been met.
3. The applicant is proposing a substantial investment in the property with this application, which would not be possible without the variance. The applicant is proposing a substantial investment in the property but it could be developed
whether or not the variance is granted. The original subdivision design supported by Staff would
not need a variance. However, the developer has strived to meet both the desires of the neighborhood and City Council. Staff finds this criterion has not been met.
4. The particular physical surrounding, shape or topographical condition of the specific property involved results in a particular and unique hardship (upon the owner) as distinguished from a mere inconvenience if the strict letter of the regulations were carried out.
There are unique challenges with the property due to the grade change between West 32nd Avenue and the subject property and the drainage facilities on the eastern side of the property. A direct connection to 32nd Avenue would require a substantial amount of fill to be brought in which would have had a negative impact on the homes on Routt Street. Accommodation of the drainage
conveyance on the east from an open channel into a pipe would be cost prohibitive.
Staff finds this criterion has been met. 5. The alleged difficulty or hardship has not been created by any person presently having an interest in the property.
The difficulty has been in designing a project with appropriate access to a public street given the surrounding property conditions. Differences in grade and existing drainage facilities have precluded other designs.
Staff finds this criterion has been met.
Council Action Form – Merkwood Subdivision Plat
July 24, 2017
Page 9 6. The granting of the variance would not be detrimental to the public welfare or injurious to other property or improvements in the neighborhood in which the property is
located, by, among other things, substantially or permanently impairing the appropriate use or development of adjacent property, impairing the adequate supply of light and air to adjacent property, substantially increasing the congestion in public streets or increasing the danger of fire or endangering the public safety, or substantially diminishing or impairing property values within the neighborhood.
Granting of the variance should not impair the amount of light and air to adjacent properties. The longer cul-de-sac will not result in congestion in the public streets. The fire district has reviewed the design and has some concern about emergency access if 33rd is not connected. Multiple points
of ingress/egress are desirable to maximum emergency access options, in the event one access is
blocked. Staff finds this criterion has not been met.
7. The unusual circumstances or conditions necessitating the variance request are
present in the neighborhood and are not unique to the property. There are other nonconforming cul-de-sac lengths in the area; therefore, this request is not unique to the property.
Staff finds this criterion has been met. 8. Granting of the variance would result in a reasonable accommodation of a person with disabilities.
Approval of the variance would not result in the accommodation of a person with disabilities although an accessible sidewalk is being provided from the end of Robb Street to 32nd Avenue Staff finds this criterion is not applicable.
9. The application is in substantial compliance with the applicable standards set forth in the Architectural and Site Design Manual. Low density residential development is not subject to the requirements of the Architectural and
Site Design Manual.
Staff finds this criterion is not applicable. LETTERS SUBMITTED Included as Attachment 7 are additional letters and e-mails submitted subsequent to the June 26
public hearing. Several of the letters and e-mails refer to Design Options A, B, C and D. These
references pertain to a meeting that was held by the developer on July 17 with the neighbors to
Council Action Form – Merkwood Subdivision Plat
July 24, 2017
Page 10 discuss additional design options. Staff was not in attendance and has not reviewed these
additional options in detail.
DEVELOPER’S ALTERNATE SUBDIVISION DESIGN On July 16, 2017, the developer met with neighbors to discuss additional alternate design options. There were four designs shown and the following is a quick description of each of them.
(Attachment 8, Developer’s alternate designs)
Plan A: Shows a street connection for 33rd Avenue between Robb Street and 33rd Avenue within the Quail Hollow Subdivision. A pedestrian connection is made from Routt Street east to Robb Street. The excess right-of-way for 33rd between Routt and Robb is proposed to be improved to
make a small pocket park. The City’s Parks and Recreation Director has not reviewed this
proposal. However, it should be noted that as a policy matter, the City has not accepted these small pocket parks as they are difficult to program and have relatively high maintenance costs due to their small size.
Plan B: Shows a street connection for 33rd Avenue between Robb Street and 33rd Avenue within
the Quail Hollow Subdivision. No pedestrian connection between Routt and the proposed Merkwood subdivision is provided and it is suggested that the right of way could be vacated back to the adjacent property owners. It should be noted that any vacation of street right of way would require City Council action through a right of way vacation ordinance. Typically, such an action
would be initiated by formal application and request by the affected property owners.
Plan C: Shows a street connection for 33rd Avenue between Robb Street and 33rd Avenue within the Quail Hollow Subdivision. A pedestrian connection is made from Routt Street east to Robb Street. This is identical to design Option 1 referenced in the Council Action Form (CAF).
Plan D: Shows 33rd Avenue running between the Routt Street cul-de-sac bulb and Robb Street. A 33rd Avenue connection between Robb and the Quail Hollow Subdivision is not provided. This is identical to design Option 2 referenced in the Council Action Form (CAF). RECOMMENDED MOTIONS:
“I move to approve Resolution No. 22-2017, a resolution approving a seven-lot subdivision plat for property zoned Residential-One (R-1) at 11435 W. 32nd Avenue with a cul-de-sac length variance (Case Nos. WS-16-02 and WA-17-07/Merkwood Estates), for the following reasons:
1. City Council has conducted a proper public hearing, meeting all public notice requirements
as outlined by Section 26-109 and 26-407 of the Code of Laws. 2. The proposed lots meet or exceed the R-1 zone district regulations. 3. The criteria used to evaluate a variance support approval of the request with the cul-de-sac length variance.
4. All other requirements of the subdivision regulations have been met.
5. Utility districts can serve the property with improvements installed at the developer’s expense.
Council Action Form – Merkwood Subdivision Plat
July 24, 2017
Page 11 With the following conditions:
1. The subdivision street access design be in accordance with Option 1 (33rd Avenue) or Option 2 (Routt Street). 2. The applicant continue working with staff on final design details prior to plat recordation. 3. A Subdivision Improvement Agreement be executed ensuring all public improvements are
in place prior to issuance of building permits for individual lots
4. The developer pay parks fees at the time of plat recording in the amount of $14,983.74 5. The Homeowners’ Association covenants be reviewed and approved by staff.” Or,
“I move to deny Resolution No. 22-2017, a resolution approving a seven-lot subdivision plat for property zoned Residential-One (R-1) at 11435 W. 32nd Avenue with a cul-de-sac length variance (Case Nos. WS-16-02 and WA-17-07/Merkwood Estates), for the following reasons:
1.
2. and, direct the City Attorney to prepare a Resolution of Denial, to be scheduled for Council consideration at the next available regular business meeting.”
REPORT PREPARED/REVIEWED BY: Meredith Reckert, Senior Planner Kenneth Johnstone, Community Development Director Heather Geyer, Acting City Manger ATTACHMENTS: 1. Revised Resolution No. 22-2017 2. City Council minutes from June 26, 2017 3. Applicant Letter regarding the design modifications 4. Option 1 subdivision design
5. Option 2 subdivision design
6. Applicant’s response to variance criteria 7. New comment letters submitted 8. Developer’s alternative subdivision designs Attachments from the June 26, 2017 packet 9. Planning Commission staff report
10. Planning Commission minutes 11. Letters submitted regarding the application 12. 1983 circulation exhibit 13. Revised plat design
14. West Metro Fire email
15. Cul-de-sac length exhibit
Council Action Form – Merkwood Subdivision Plat
July 24, 2017
Page 12
CITY OF WHEAT RIDGE, COLORADO Resolution No. 22 Revised
Series 2017
TITLE: A RESOLUTION APPROVING A SEVEN-LOT SUBDIVISION PLAT FOR PROPERTY ZONED RESIDENTIAL-ONE (R-1) AT 11435 W. 32ND AVENUE WITH A CUL-DE-SAC LENGTH VARIANCE (CASE NOS. WS-
16-02 AND WA-17-07/MERKWOOD ESTATES) (CASE NO. WS16-02/MERKWOOD ESTATES) WHEREAS, Chapter 26, Article I of the Wheat Ridge Code of Laws establishes the procedures for the City’s review and approval of Subdivision Plats; and, WHEREAS, an application for a seven-lot subdivision plat was received from
Stephen J. Merker V. , to subdivide property located at 11435 W. 32nd Avenue in the Residential-One (R-1) zone district; and, WHEREAS, all referral agencies have reviewed the request and do not have concerns; and,
WHEREAS, a cul-de-sac length variance is required to accommodate the modified designs; and, WHEREAS, the application complies with the criteria used to evaluate a right-of-
way vacation; and, WHEREAS, all required publishing, posting and notification requirements for a June 26, 2017, City Council public hearing have been met. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: A RESOLUTION APPROVING A SEVEN-LOT SUBDIVISION PLAT FOR PROPERTY ZONED RESIDENTIAL-ONE (R-1) AT 11435 W. 32ND AVENUE WITH A CUL-DE-SAC LENGTH VARIANCE (CASE NOS. WS-16-02 AND WA-17-07/MERKWOOD ESTATES) BE APPROVED (CASE NO. WS16-02/MERKWOOD ESTATES) FOR THE FOLLOWING REASONS:
1. City Council has conducted a proper public hearing meeting all public notice requirements as required by Section 26-109 and 26-407 of the Code of Laws. 2. The proposed lots meet or exceed the R-1 zone district regulations. 3. The criteria used to evaluate a variance supports approval of the request with the cul-de-sac length variance.
4. All other requirements of the subdivision regulations have been met. 5. Utility districts can serve the property with improvements installed at the developer’s expense.
Attachment 1
With the following conditions: 1. A Subdivision Improvement Agreement be executed whereby all public
improvements are in place prior to issuance of building permits for individual lots
2. The developer pay parks fees at the time of plat recording in the amount of $14,983.74 3. The Homeowners’ Association covenants be reviewed and approved by staff 4. The applicant continues working with Public Works to make minor corrections to
the plat and civil documents. DONE AND RESOLVED by the City Council this 24th day of July, 2017 26th day of June.
By: _____________________________
Joyce Jay, Mayor ATTEST: _________________________ Janelle Shaver, City Clerk
CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING June 26, 2017
Mayor Jay called the Regular City Council Meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
ROLL CALL OF MEMBERS Monica Duran, Janeece Hoppe, Zachary Urban, Tim Fitzgerald, Larry Mathews, Genevieve Wooden
Members Absent: George Pond (excused), Kristi Davis (excused)
Also present: City Clerk, Janelle Shaver; City Manager Patrick Goff, City Attorney, Jerry Dahl; City Treasurer, Jerry DiTullio, Police Department, Jim Lorentz; Community Development Director, Ken Johnstone; Deputy City Clerk Robin Eaton; Planning Division, Meredith Reckert; Engineering Division, Mark Westberg; guests and interested citizens.
APPROVAL OF Minutes of the Council Study Session Notes of June 5, 2017
Mayor Jay requested postponing approval of the minutes of the Study Session Notes of June 5, 2017 until research can be done regarding one of the items from that session. PROCLAMATIONS AND CEREMONIES
CITIZENS RIGHT TO SPEAK APPROVAL OF AGENDA
1. CONSENT AGENDA
a) Resolution 24-2017 – approving an Agreement between the City of Wheat
Ridge and the Wheat Ridge Historical Society b) Resolution 23-2017 – approving the 2017 Police Recruit Training Agreement and issuing a $36,000 payment to the Lakewood Police Department to provide
Law Enforcement Academy Training for six Wheat Ridge Police Recruits at the
Combined Regional Academy Councilmember Wooden introduced the Consent Agenda.
Attachment 2
City Council Minutes June 26, 2017 Page 2
Motion by Councilmember Wooden to approve the Consent Agenda items a) and b); seconded by Councilmember Hoppe; carried 6-0.
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 2. Resolution 22--2017 – a resolution approving a Seven-Lot Subdivision Plat for
property zoned Residential-One (R-1) at 11435 W. 32nd Ave. (Case No. WS-16-
02/Merkwood Estates) This application would reconfigure two lots into seven lots, allowing for seven single family home sites. A new section of 33rd Ave is proposed to transverse the property,
connect the Quail Hollow subdivision on the east to the Brookside subdivision on the
west, and allow for the free flow of traffic. The seven new lots would not have direct access to 32nd Ave.
Councilmember Fitzgerald introduced Resolution 22-2017. The purpose of the subdivision is to create seven new single family sites. The Planning Commission recommended denial for the following reasons: The proposed street system
and drainage design do not provide a logical development pattern for the new parcels.
Mayor Jay opened the public hearing and swore in the speakers.
Staff Presentation
Meredith Reckert distributed to Council a corrected email and an additional letter from interested citizens. She also presented for the record a packet of hard copies of letters that had already been received and distributed to Council. She entered into the record the case file, packet material, the subdivision regulations and the contents of the digital
presentation. She testified that all notifications and posting requirements had been met.
With aerial overlays and photos Ms. Reckert explained the existing conditions and the proposed application.
• The subject property, 11435 W. 32nd Ave, contains two parcels totaling 4.9 acres.
• The southern parcel (1+acre) fronts W. 32nd Ave and contains a single family home
built in 1932.
• The larger, vacant, northern parcel (3.77 acres) has a strip of land that allows access to 32nd Ave. It was most recently used for agrarian purposes. About 1/3 of the
northern portion of this parcel is encumbered in the Lena Gulch 100 year flood plain.
• The property is zoned R-1.
• Adjacent land use to the west is single family residential platted in 1983 and 2011.
• Adjacent land use to the east includes the Applewood Baptist Church parking lot and the Quail Hollow subdivision (platted in 2014).
• There is a drainage way directly adjacent to the east side of the subject property,
which is on the church parcel and is 10 feet lower than the parking lot.
• The subdivision application would accommodate 7 new single family homes, all of which meet or exceed the requirements for the R-1 zone.
City Council Minutes June 26, 2017 Page 3
• A proposed new street connection for W 33rd Ave crosses the middle of the new
subdivision and connects Quail Hollow to Applewood Brookside.
• A new street called Robb St would extend south from 33rd Ave to access the new lots.
• There is no vehicular access from Robb St to 32nd Ave -- only pedestrian access.
• Both 33rd Ave and Robb St will be full width dedicated streets with public improvements installed.
• Lots 1-6 are south of 33rd Ave on the new Robb St; Lot 7 is north of 33rd Ave. Areas of Lot 7 are in the flood plain and cannot be built on.
• The plat shows, among other things, easements, the pedestrian access to 32nd, an emergency access turn-around between Lots 1 and 2, and a storm water pond.
• The Brookside plat contains a piece of Right-of-Way at the end of the Routt cul de sac
that was dedicated, but never built. The intent was that at some point there would be an opportunity to create better connection and connect with the property to the east.
• Ms. Reckert elaborated on staff’s long-planned intentions for the Brookside and Quail Hollow streets, the 33rd Ave link, and why Robb should not connect to 32nd Ave.
o Staff believes this link is critical for connectivity and emergency vehicles.
o It would eliminate two cul-de-sacs that are over 600 feet long and improve north-south and east-west options. o Connecting Robb to 32nd is problematic because it creates another offset intersection, it could leave houses on Routt St with frontage on both streets,
and it is exacerbated by the drainage channel next to the parking lot.
o The south end of Robb St is about 7 feet below 32nd Ave and would require substantial fill to bring it up to that level -- possibly requiring wells to be built. Ms. Reckert paraphrased the regulations regarding subdivision design:
• Required to accommodate all modes of movement through the development and
to/from adjacent properties and land uses.
• Provision for the continuation of existing planned or platted streets unless the City determines it is undesirable for specific reasons of topography or design.
• Proposed streets shall be extended to the boundary of the subdivision to provide for future connection. Process: • A neighborhood meeting is not required for plat as the zoning is not changing.
• The standard 15-day referral resulted in no concerns from City departments or
outside agencies. Utilities will need to be constructed. The Fire District can serve the subdivision as proposed with the turnaround feature between Lots 1 and 2. Reviewed by Planning Commission on June 1, 2017 • PC recommended denial for the plat showing 33rd Avenue extensions between
Routt Street (to the west) and Quail Hollow (to the east)
• Subsequent to the PC hearing the developer submitted a modified plat which removes the connection of 33rd Ave through to Routt St, allowing only for access by pedestrians and emergency vehicles. Staff does not support this; the Fire Dept has concerns about emergency gates.
• If Council wishes to approve the modified plat, a variance would be needed to the
maximum cul de sac length of 750 feet. This cul de sac would be 1,400 feet long.
City Council Minutes June 26, 2017 Page 4
• Numerous letters were received before and after the PC hearing. Most concerns are primarily related to traffic and safety, with some concern for drainage
Staff recommends approval of the plat showing full connection of 33rd Ave between Quail Hollow and Brookside, for the following reasons: • The proposed lots meet or exceed the R-1 standards • All requirements of the Subdivision regulations have been met.
• Proposed system and drainage design provide a logical development pattern for
the subdivision • All agencies can serve the property with improvements installed by the developer. Council questions
Councilmember Fitzgerald noted the three objections to making Robb Street go through
to 32nd: the disparity in height or grade, offset of the streets and the cul de sac length. What makes this different from all the other offset streets that face 32nd Ave?
• Ms. Reckert responded that regulations discourage offset streets, especially onto
higher volume arteries, which presents a greater potential for traffic conflicts.
• Mr. Westberg added that offsets, in general, are a bad idea; offset cars both turning left can cause accidents; these were done in the past by bad design practices. It is good not to offset the streets when they are that close together. Concerning height:
The south end of Routt St had to be filled in. The problem for Robb St is the drainage
channel and pipe system along the shared property line with the church. He elaborated on the safety for the houses and the ability of the streets to carry storm water for 100-year events. Underground drainage for these seven lots would be very cost prohibitive. If Robb St is moved to the west side, the new homes would have
their entire back yard be a drainage channel.
Councilmember Fitzgerald asks if Routt is considered an illegal cul-de-sac and now Robb Street would be one as well.
• Mr. Westberg responds that it would not be a dead end cul-de-sac if the connection is
made to 33rd street and it does not exceed the 750 ft. rule. Councilmember Urban asked about the maximum length of cul-de-sacs allowed by the Institute of Transportation Engineers (ITE) and what guides our decision making policy?
• Ms. Reckert responded that our subdivision regulations set a maximum length of 750 ft. Mr. Westberg advised the City does not regulate by the ITE manual. Councilmember Urban wondered what other ITE policies might be considered. Mr. Westberg said he didn’t know where 750 feet came from, but noted our current code
encourages urbanism and connectivity, to give people options.
Mayor Jay asked if a thought had been given to connecting 33rd Avenue just to Quail Ct.
• Mr Westberg responded that by extending 33rd Avenue across the subdivision and
creating Robb St.(to go straight south), the cul-de-sac starts back at Quail, down to
the end of Robb St. By making the connection across the parcel, there are two streets to provide access to the neighborhood. It would help a fire truck by not making it go around the neighborhood to gain access to the subdivision.
City Council Minutes June 26, 2017 Page 5
Applicant
Steve Merker shared background of trying to work with neighbors and the City. He lives,
works and builds in Wheat Ridge and has worked diligently with City staff on the issues. He was initially opposed to the connection between 33rd and Routt St., as the original vision was that it is a long, complex parcel with many grade changes. Unless he bought the house, it would have been impossible to build the development.
The connectivity issue came up numerous times and multiple scenarios were looked at
over the course of a year and a half, to be able to get to this meeting. It is difficult to take considerations from all of the neighbors and the City staff also; he feels stuck between two forces, trying to please everybody. Alternatives to the road include emergency gates for first responders. He asked for clarity to help the project move forward, and wants to
do a good job for the project and everyone that is involved.
Councilmember Hoppe noted staff’s recommendation does not connect to 32nd Avenue. Mr. Merker said he’s very opposed to connecting to 32nd Avenue from Robb St for many reasons – including that up to 7-10 ft. of fill material would be required to be brought in,
and also the risk of creating a watershed problem.
Public comment [Most speakers WR residents from Routt St or Quail Hollow]
Dr Gil Schmidtke believes there is not a need to hurt the neighborhoods by creating a
thoroughfare, as it’s more practical to combine our homes with the new ones, to make
our own neighborhood. People have been living in this area for years without connecting to Routt St. He welcomes connection to get in and out from 33rd St, as a very practical and acceptable alternative.
Ross Casados chose to live in a cul de sac because it is quiet. He’s raised his own
children and grandchildren, including a challenged grandchildren, who loves to play on the street. This new street would endanger the children, making it a very busy street with an uphill battle in the wintertime to get out of it; it would be worse when school is in session. He has no problems with the housing or helping fire engines or police to get in
and out, but why do they need to connect 33rd St. all the way to Routt. He’s loved living
in a cul de sac for 27 years and hopes that Council will not disturb that for them. Peggy Nielsen clarified that this information does not even address traffic from Prospect Valley School and is very frustrated as to why a new neighborhood is being created at
the expense of those who live on Routt St.
Jeff Nielsen reiterated what his wife Peggy said about traffic from the school, especially that it is under open enrollment.
Doug Fisher said he is totally against making 33rd go through to Routt. Neighborhood
culture should stand. Merkwood is proposing seven home sites on 4.9 acres. On the surface it sounds reasonable, but six homes are crammed on the south end between 33rd and 32nd. The huge two-story homes would back up to the five ranch homes on his street
City Council Minutes June 26, 2017 Page 6
that are primarily single level ranch homes. This would change the culture and rob current residents of any back yard privacy; it’s not a good idea. The only folks who are for
it are the developer -- who would make money at the neighbors’ expense. He asked
Council to vote against this proposal as designed. David Hay bought his home on a quiet cul de sac five years ago and opposes putting 33rd through with or without a gate. His understanding, when they bought their property,
was that the right of way was just for access for property behind them. Tonight is the first
time he’s seen the diagram suggesting 33rd Avenue go through. It seems like the residents, and even Mr. Merkl, did not want it, so why do it now? The Comprehensive Plan talks about how the City will work with neighborhoods to maintain character and property values, but the City has not worked with them. The neighbors have not been
consulted in over a year and a half and asks the Council to reject this application.
Rebecca Hay expressed concerns over elevation, with her home being one of the lowest homes in cul de sac, and how the new homes would likely want to have walkouts, being built on elevation. With these new homes looming over them, she questioned how the
drainage would be handled and does not want to see it in her basement. The proposed
plan of emergency gate and pedestrian walkway is unacceptable and there is no guarantee that the City won’t remove that gate at a later time. This is a weak attempt at mildly appeasing the neighborhood objections for the benefit of developer.
Duane Chelsey noted living in Wheat Ridge for 55 years. He believes this issue
demands attention as his emails explain -- that the connection between Quail and Routt makes no sense and that it degrades the neighborhood. He worries that the gate would not always be locked and is very much opposed to a through street.
Danielle Marcello said her parents built their dream home in a quiet cul de sac; her
mother is a life-long Wheat Ridge resident. She testified that it is proven that crime rates are higher on through streets, children do not play outside and property values are estimated to be 20-29 percent lower. They should prevent the alternative to build 33rd as a through street and even if 33rd is not built as a through street now, there is no
guarantee it will not go through eventually. Neighborhoods and parents have been
traumatized by this, and the neighborhoods have also been harassed. Anthony Marcello expressed concern about the hammerhead turnaround and inquired what type of design vehicle it was that made the test pass. Mr. Westberg replied he did
not know what type of vehicle was used as it was West Metro Fire that did the test. He
also stated that the City would not be setting a precedent in making 33rd to Robb St. and not going to Routt. Mr. Marcello gave Council a handout with a view from Google Earth showing clearly that connectivity does not apply with Lena Gulch bisecting the entire area.
David Moss concurs with all neighbors and stated that if this is allowed to become a through street, there will be many property devaluations. Other alternatives can be found for emergency vehicle access. Kids play in the street, riding down the middle of the
City Council Minutes June 26, 2017 Page 7
street, safe or not; safe passage is allowed for kids to play there. School pickup times would be detrimental to the neighborhood and there is no upside to building 33rd to Routt
St. Already it is a hard time to get out of the neighborhood - let alone in wintertime, but
adding school parents would increase that hardship. Mat Glover lives right next to the development. He is not unsympathetic to them and realizes no one gets everything in deals, but there should be something in it for them. He
strongly feels access should be off 32nd, which would leave the two cul de sac
communities intact. No one wants a through street. There are concerns with safety, cars driving too fast and damaging the new roads in the subdivision – all of which will happen if 33rd Avenue goes through. With a very difficult decision to make, it may help to mitigate the problem and have a road come down from 32nd Avenue.
Carlos Fawcett expressed opposition to giving a brand new subdivision the benefits of a 25-plus year cul de sac community. When he lived in Denver County at 37th and Tejon, new development was great but brought too much traffic. This new road will destroy this community; it will not improve anyone’s safety or property values but will have the
opposite effect.
Lori Marcello reported talking to Debbie Perry, the original landowner of the plat, and had information provided by Merkwood Construction, who wanted to have net zero, environment friendly landscape. Apparently, Merkwood was told by the City planning
department that they needed to put 33rd in as a through street. Ms. Perry said that from
the 1980’s there was no plan to put 33rd in as a through street, so why do they arbitrarily put roads through undeveloped fields. They were asked to leave land open for access only, so the home would not be landlocked. There was never a plan to have a through street for 33rd. It is unnecessary to put a road though, and the easement was never
meant to put a road through.
Stephen Archer noted many of the items he had prepared have been addressed. With the plat maps and people’s submissions tonight, it clearly shows that 33rd Avenue was never meant to be a connector. He is opposed to 33rd going through.
Michele Hilliam is concerned mostly with the traffic pattern if the street goes through -- especially traffic from Prospect Valley School where 80% are choice enrolled students that do not live in the area but are brought in by their parents. This could equal up to 250-300 cars per day, much of that would come through the new Routt Street design.
This would no longer keep it a safe traffic pattern through the neighborhoods.
Mark Hilliam noted the housing density difference being mentioned along with the number of cars rising on a daily basis. There are other options for emergency vehicle access and turnarounds based on the small size of the access to Robb Street. He
suggested a single lane, restricted for emergency vehicle access or pop-up gates for
emergency vehicles to name a few.
City Council Minutes June 26, 2017 Page 8
Lori Strand- agreed with much of what had been said. She thinks through-traffic areas are always dangerous for children, not only in the morning and afternoon hours from the
school. She said she’s excited about the development as there will be more kids to play
with and better sidewalks, but requested denial of the plat. She urged Council to send this back to the developer and staff, for alternatives, especially for emergency access. Kate Dean shared that she is in full agreement with what Lori Strand had to say.
Nickolas Marcello noted that as a youth growing up he really appreciated knowing that if a ball was kicked into the street, it was still safe to get, since he lived in a cul-de-sac. He asked for a show of hands from the audience of those against connecting Quail to Routt Street via 33rd Avenue; 31 people raised their hand.
With public comment concluded, Mayor Jay asked for a response from the applicant. Steve Merker thanked everyone for their input and stated if the City Council is inclined to vote against this he would like to ask for a continuance to present more good options and
alternatives. He finds himself in a very difficult situation and can’t in good conscious build
a home where everybody is opposed to it. If there is a chance this will be denied, or a variance is put together by vote, he believes it is very unfair to him as he has followed every rule, only to be told by the neighbors that he can’t do it. He added that he has submitted two great options -- the fire restriction and left hand turn option, but will take
into consideration everything the neighbors have put forth and asks for time to submit
new proposals. Mr. Dahl provided several options. Included were approval or denial, closing this hearing but not acting; continuing it for action to public notice for hearing as a subdivision
application; close the hearing, set a variance hearing, and continue it for action on the
subdivision until the same night of the variance hearing; or continue the subdivision hearing entirely by request of the applicant, with new revised plats. This could be done in two weeks to a month with no new notice required, and then at that time, move to approve or deny. The neighborhood will need to see the proposed variance as they have
already spoken on the subdivision request.
Ms. Reckert requests one month, not two weeks, if a subdivision variance is included. Variances have publication requirements.
Councilmember Mathews inquired if there is any plan for Lot 7 north of 33rd Avenue that
runs to the flood plain.
• Mr. Merker said he plans to keep it and build his dream home there but does not know what will be done there.
Councilmember Mathews would like to suggest the house on Lot 1 built in Lot 7 to help open up the area off from 32nd avenue for better access to the property.
City Council Minutes June 26, 2017 Page 9
• Mr Merker responds that if done, it makes a grade differential that is almost
impossible to reconcile and describes the need for an extended retaining wall to name
just one. Councilmember Urban asked why the staff report did not include the Prospect Valley School discussion brought up in the presentation, including the traffic influence in the
neighborhood.
• Mr. Westbrook said it was because the traffic is short-lived in the morning and afternoon for the vast majority of time. The proposal is not a bad thing as it distributes
the traffic even though some parents may use it as an alternative route and it may be
a bad thing for Routt. Connectors are a good thing to distribute traffic and gives everyone the option to get out in case of an accident or other problem. Discussion followed.
Councilmember Mathews recommended allowing the existing neighborhoods to keep their character and give maximum flexibility to the developer to work out different scenarios. This to be able to give the maximum number of options to find a variance, and not be stuck with arbitrary numbers.
Based on discussion, Mr. Dahl advised to continue the hearing for one month until July 24th with an option to re-design the subdivision or re-design with a variance and or work with the staff to get notice out for a variance hearing.
Mr. Merker requests a continuance of this hearing to try to speak with the neighbors and
staff with the possible variance options to bring back in front of council. Motion by Councilmember Fitzgerald to continue Resolution No. 27-2017, a resolution
approving a Seven-Lot Subdivision Plat for property zoned Residential-One (R-1) at
11435 W. 32nd Ave. until July 24, 2017 at 7:00 pm in the City Council Chambers, so alternatives can be brought forward, including a variance if the applicant so requests; seconded by Councilmember Mathews; carried 6-0.
Mayor Jay thanks all in attendance for their patience and understanding and that it was a very nice crowd to work. With that a recess was declared at 9:12 PM The meeting resumed at 9:18 PM
Denver Office: Colorado Springs Office:
3461 Ringsby Court, #125 2727 N. Cascade Avenue, #160
Denver, Colorado 80216 Colorado Springs, CO 80907 720.413.9691 719.231.3959
AltitudeLandCo.com
SITE PLAN ALTERNATIVES
DATE: JULY 13TH, 2017
PROJECT: MERKWOOD ESTATES SUBDIVISION
CASE NUMBER: WS-16-02
ADDRESS: 11435 WEST 32ND AVENUE
After an unsuccessful Planning Commission and City Council meeting Merkwood Homes and Altitude Land Co are looking into alternative options. Primarily taking into account the concerns of the neighbors and committees regarding the connection of Routt Street and W 33rd Avenue with a through street. We have also looked into the option of connecting Robb Street to W 32nd Avenue but have concluded that due to the significant cost associated of the off-site storm improvements and introducing a dangerous offset with Robb Circle across W 32nd Avenue it is not a feasible alternative. We also looked into moving Robb Street to the west side of the site. Again, the off-site stormwater issues that we are forced to deal with prohibit us from providing desirable and potentially buildable lots without using Robb Street for conveyance of the larger storms.
Therefore our two logical option were to either connect via W 33rd Avenue through Quail Hollows Subdivision or via Routt Street through the Applewood Brookside Subdivision. Both options are discussed below noting benefits and conflicts that we see. Two site plans have also been provided for your reference. Both options will require a variance for a dead-end street that exceeds 750 feet.
CONNECTION TO W 33RD AVENUE: One of the main benefits we see with this option is pleasing the majority of the community members. It will also only change the intent of the original design in a few minor ways. Pedestrian access to Routt Street will be provided but it will create a larger landscape buffer between Applewood Brookside and Merkwood Estates. Access to Lot 7 would need to be provided beyond the limits of the large swale on the east side of Lot 7 which will remain as designed. The dead-end street length will be approximately 1,300 feet which is consistent with some of the adjacent dead-end streets.
One challenge is the fact that we are using Robb Street to convey a portion of the major stormwater event. This is a significant amount of water and although water will not enter any structures the road will be completely submerged. This does however meet city code and UDFCD criteria. Additional stormwater improvements are being considered.
CONNECTION TO ROUTT STREET: The option presents a few more complications than the W 33rd Avenue connection. First is that the dead-end street will be approximately 1,500 feet. It will also likely be a less desirable option to the majority of neighbors that we heard from. That being said the previous design could be followed rather closely which
Attachment 3
Denver Office: Colorado Springs Office:
3461 Ringsby Court, #125 201 E. Las Animas, #113
Denver, Colorado 80216 Colorado Springs, CO 80903 720.413.9691 719.231.3959
AltitudeLandCo.com
would mean less revisions to the stormwater design. That design would still include Robb Street being completely submerged in the event of a major stormwater event. Pedestrian access would be provided to W 33rd Avenue.
Please let us know any other benefits or concerns you have with both options. We would like to have a meeting after you have had a chance to review in order to talk through the options and complications of both.
Best Regards, Altitude Land Consultants, Inc.
Galen Hagen-Peter, P.E. Project Manager
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TRACT A
LOT 7 TYP. HOUSELOT 2FFE: 5445.5'
TYP. HOUSELOT 3FFE: 5443.0'
TYP. HOUSELOT 4FFE: 5440.5'
TYP. HOUSELOT 5FFE: 5438.0'
TYP. HOUSELOT 6FFE: 5435.5'
TYP. HOUSELOT 1FFE: 5448.0'
PROPOSED "ROBB ST."
15.0' SIDE SETBACK (TYP.)
PROP. 5' CONCRETE SIDEWALK
15' SIDESETBACK (TYP.)15.0' SIDE SETBACK (TYP.)
CONSTRUCT DRIVE CUT (TYP.)(RE: STD. DETAIL M-609-1,CONC. ENTRANCE - TYPE 3)
CONSTRUCT SIDEWALK(RE: STD. DETAIL C-D02)
REMOVE CURB AND SIDEWALK,MODIFY EX. CONC. GUTTER
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PROP. STREETLIGHT(RE. SHEET CD9.2)
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OUTLET STRUCTURE(RE. SHEET CD9.0)
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DRAWN BY:
CHECKED BY:
DATE:
REVISION:
COPYRIGHT 2016
GHP
16-71
AUGUST 12, 2016
DJZ
NO.DATE BY
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MERKWOOD ESTATES CIVIL CONSTRUCTION DOCUMENTS
LOCATED IN THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 28, TOWNSHIP 3 SOUTH, RANGE 68 WEST OF THE 6TH P.M.
CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO.
MERKWOOD ESTATES - CIVIL CONSTRUCTION DOCUMENTS
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3461 RINGSBY COURT, SUITE 125DENVER, CO 80216
201 EAST LAS ANIMAS, SUITE 113COLORADO SPRINGS, CO 80903
720.413.9691INFO@ALTITUDELANDCO.COMWWW.ALTITUDELANDCO.COM
CIVIL|SURVEY|PLANNING|LANDSCAPE
LTITUDE
LAND CONSULTANTS INC
This document is an instrument of service, and as suchremains the property of the Engineer. Permission for useof this document is limited and can be extended only bywritten agreement with Altitude Land Consultants.
DRAFT
1 OCTOBER 17, 2016 GHP2 JANUARY 19, 2017 GHP3 MARCH 17, 2017 GHP4 APRIL 28, 2017 GHP5 JUNE 01, 2017 GHP
GENERAL NOTES:
1. ALL SURVEY INFORMATION CONTAINED HEREIN WAS PERFORMED IN
JULY 2015 BY BARRON LAND LLC AND SUPPLEMENTED IN APRIL 2016
BY ALTITUDE LAND CONSULTANTS.
2.UTILITIES SHOWN HEREON ARE BASED ON GRAPHICAL EVIDENCE,
UTILITY MAPS FROM THE GOVERNING JURISDICTIONS AND SURVEYED
EVIDENCE IN THE FIELD.
3. SITE ADDRESS IS: APPROXIMATELY 11435 WEST 32ND AVENUE, WHEAT
RIDGE, CO 80033.
4. SITE BENCHMARK IS: CITY OF WHEAT RIDGE BENCHMARK PHAC-2.
ELEVATION - 5451.56 (NAVD88).
5. ALL DRIVEWAYS SHALL ADHERE TO CDOT M-609-1, ADA COMPLIANT
TYPE 3 (REFER TO SHEET CD-9.2 FOR DETAIL).
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TYP. HOUSELOT 5FFE: 5438.0'
TYP. HOUSELOT 6FFE: 5435.5'
TYP. HOUSELOT 1FFE: 5448.0'
PROPOSED "ROBB ST."
15.0' SIDE SETBACK (TYP.)
PROP. 5' CONCRETE SIDEWALK
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CONSTRUCT DRIVE CUT (TYP.)(RE: STD. DETAIL M-609-1,CONC. ENTRANCE - TYPE 3)
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DRAWN BY:
CHECKED BY:
DATE:
REVISION:
COPYRIGHT 2016
GHP
16-71
AUGUST 12, 2016
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NO.DATE BY
NOT FOR CONSTRUCTION
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MERKWOOD ESTATES CIVIL CONSTRUCTION DOCUMENTS
LOCATED IN THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 28, TOWNSHIP 3 SOUTH, RANGE 68 WEST OF THE 6TH P.M.
CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO.
MERKWOOD ESTATES - CIVIL CONSTRUCTION DOCUMENTS
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3461 RINGSBY COURT, SUITE 125DENVER, CO 80216
201 EAST LAS ANIMAS, SUITE 113COLORADO SPRINGS, CO 80903
720.413.9691INFO@ALTITUDELANDCO.COMWWW.ALTITUDELANDCO.COM
CIVIL|SURVEY|PLANNING|LANDSCAPE
LTITUDE
LAND CONSULTANTS INC
This document is an instrument of service, and as suchremains the property of the Engineer. Permission for useof this document is limited and can be extended only bywritten agreement with Altitude Land Consultants.
DRAFT
1 OCTOBER 17, 2016 GHP2 JANUARY 19, 2017 GHP3 MARCH 17, 2017 GHP4 APRIL 28, 2017 GHP5 JUNE 01, 2017 GHP
GENERAL NOTES:
1. ALL SURVEY INFORMATION CONTAINED HEREIN WAS PERFORMED IN
JULY 2015 BY BARRON LAND LLC AND SUPPLEMENTED IN APRIL 2016
BY ALTITUDE LAND CONSULTANTS.
2.UTILITIES SHOWN HEREON ARE BASED ON GRAPHICAL EVIDENCE,
UTILITY MAPS FROM THE GOVERNING JURISDICTIONS AND SURVEYED
EVIDENCE IN THE FIELD.
3. SITE ADDRESS IS: APPROXIMATELY 11435 WEST 32ND AVENUE, WHEAT
RIDGE, CO 80033.
4. SITE BENCHMARK IS: CITY OF WHEAT RIDGE BENCHMARK PHAC-2.
ELEVATION - 5451.56 (NAVD88).
5. ALL DRIVEWAYS SHALL ADHERE TO CDOT M-609-1, ADA COMPLIANT
TYPE 3 (REFER TO SHEET CD-9.2 FOR DETAIL).
N
S
EW
0 10 20 40 60
( IN FEET )
1 inch = 20 ft.
WATER QUALITY POND NOTES:
1. THE POND SHALL LIE WITHIN A NON-BUILDABLE TRACT AND IS TO BE
MAINTAINED BY THE SUBDIVISION HOA.
2. THE POND SHALL BE LOCATED:
A.) A MINIMUM OF 20' SOUTH OF THE FEMA REGULATED FLOODWAY.
B.) A MINIMUM OF 5' AWAY FROM ANY PROPERTY LINE OR UTILITY
EASEMENT.W. 33RD AVE. CONNECTION DETAIL
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RIGHT OF WAY LINE
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PROPOSED UNDERDRAIN
EXISTING WATER
PROPOSED WATER
EXISTING OVERHEAD UTILITY
EXISTING CONTOUR
PROPOSED CONTOUR
EXISTING SPOT ELEVATION
PROPOSED SPOT ELEVATION
SANITARY SEWER MANHOLE
FIRE HYDRANT
WATER VALVE
WATER METER
Legend
FL: 53XX.X
FL: 53XX.X
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Denver Office: Colorado Springs Office:
3461 Ringsby Court, #125 2727 N. Cascade Avenue, #160
Denver, Colorado 80216 Colorado Springs, CO 80907 720.413.9691 719.231.3959
AltitudeLandCo.com
VARIANCE CRITERIA RESPONSES
DATE: JULY 10TH, 2017
PROJECT: MERKWOOD ESTATES SUBDIVISION
CASE NUMBER: WS-16-02
ADDRESS: 11435 WEST 32ND AVENUE
1.The property in question would not yield a reasonable return in use, service or income if permitted tobe used only under the conditions allowed by regulation for the district in which it is located.
A variance should be considered because the Subject Property could not be accessed through any other way that is financially viable. Alternatives may be considered but the amount of effort and expense required to make those alternatives work would be an unfair hardship for the Applicant.
2.The variance would not alter the essential character of the locality.
Extending the proposed Robb Street would not alter the character of the neighborhood because the majority of the streets adjacent to the subject property have the same condition. That is a dead end street that exceeds 750’. Additionally, this part of the Wheat Ridge has not historically been a “grid pattern” neighborhood with the majority of housing on all sides of the subject property being cul-de-sacs and dead end streets.
See Attached Exhibit A
3.The applicant is proposing a substantial investment in the property with this application, which wouldnot be possible without the variance.
The applicant has already put in a substantial investment in time and money improving the site according to the City’s existing regulations. Services have already been brought inside the property and paid for by applicant in reliance on staff recommendations. This was done so that when the City begins its paving project, Applicant wouldn't be forced to cut into freshly paved asphalt. If this variance is not approved, there would be a substantial investment in time and money lost by the Applicant. Additionally upon approval of this variance Applicant proposes to improve a difficult un-utilized property.
Attachment 6
Denver Office: Colorado Springs Office:
3461 Ringsby Court, #125 201 E. Las Animas, #113
Denver, Colorado 80216 Colorado Springs, CO 80903 720.413.9691 719.231.3959
AltitudeLandCo.com
4. The particular physical surrounding, shape or topographical condition of the specific property results in a particular and unique hardship (upon the owner) as distinguished from a mere inconvenience. The Subject Property shape is very long, very skinny and has been cut off from access creating a unique hardship in developing the property in a way that conforms to the existing subdivision regulations. There are only 3 ways to access the Subject Property. Routt Street - This is a viable possibility but unwanted by the Applicant, and almost all of the neighbors. They would prefer access from 33rd Street as this would add 7 homes to an already new subdivision and wouldn't disturb a well-established neighborhood and the historical use of the Routt Street easement would remain the same just a sidewalk would be added. 32nd Avenue connection via Robb Street is impossible for multiple reasons. 1. Approximately 180 Acres of drainage runs through the improvements adjacent to and on the Southeast side of Subject Property. Connecting a through street to 32nd Avenue would greatly alter the historic drainage patterns and therefore are cost prohibitive. 2. Connecting to 32nd Avenue would be impossible because of the financial hardship and loss of developable property resulting from a connection to 32nd Avenue from Robb Street. 3. The amount of fill dirt required to raise the elevation of Subject Property makes the project unfeasible because of the financial hardship this would place on the Applicant. 4. Traffic misalignment of the Robb Street creates a problem between the two Robb Streets and a safety hazard that can be avoided without this connection. 5. Multiple neighbors of Robb Street have stated they have a difficult time exiting their street when icy. The subject property’s grade differential between existing grade and the grade at 32nd Avenue is even greater than Routt Street. 6. The dead end cul-de-sac overall length is greater than the connection to 33rd Avenue. 33rd Connection - this is the most desirable way to access the Property with the least amount of friction to the neighborhood and to the current regulations. To make this connection viable all that would be required is the variance from the 750 foot maximum dead end cul-de-sac regulation listed in Section 26-412.D.2.c. This also promotes a shorter overall cul-de-sac length than coming from Routt Street. 5. If there is a particular or unique hardship, the alleged difficulty or hardship has not been created by any person presently having an interest in the property. The hardship was created by the developments that came prior to the Applicant acquiring the property. The major drainage way should have been addressed and improved by previous developers of adjacent subdivisions. 6. The granting of the variance would not be detrimental to the public welfare or injurious to other property or improvements in the neighborhood in which the property is located, by, among other things, substantially or permanently impairing the appropriate use or development of adjacent property, impairing the adequate supply of light and air to adjacent property, substantially increasing the congestion in public streets or increasing the danger of fire or endangering the public safety, or substantially diminishing or impairing property values within the neighborhood. The public welfare would be improved by granting the variance because the modified plan reduces the traffic and increases the safety in the adjacent neighborhoods while still allowing pedestrian connectivity.
Denver Office: Colorado Springs Office:
3461 Ringsby Court, #125 201 E. Las Animas, #113
Denver, Colorado 80216 Colorado Springs, CO 80903 720.413.9691 719.231.3959
AltitudeLandCo.com
7. The unusual circumstances or conditions necessitating the variance request are present in the neighborhood and are not unique to the property. Multiple examples of the type of variance are present in adjacent neighborhoods and even on adjacent streets. The conditions that are causing applicant to seek a variance are not unique to this applicant. 8. Granting of the variance would result in a reasonable accommodation of a person with disabilities. [Does not typically apply to single- or two-family homes.] The variance accommodates people with disabilities by connecting the Robb Street to the 32nd avenue with a sidewalk and series of ADA ramps. 9. The application is in substantial compliance with the applicable standards set forth in the Architectural and Site Design Manual. [Does not typically apply to single- or two-family homes.] The applicant is in substantial compliance with this standard. Best Regards, Altitude Land Consultants, Inc.
Galen Hagen-Peter, P.E. Project Manager
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Meredith Reckert
From:
Sent:
To:
Subject:
davemoss5@comcast.net
Monday, July 17, 2017 11 :50 PM
Monica Duran; Janeece Hoppe; Kristi Davis; Zachary Urban; Tim Fitzgerald; George
Pond; Larry Mathews; Genevieve Wooden; Meredith Reckert
RESOLUTION NO. 22-2017, Merkwood Development
To: Wheat Ridge City Council Members
From: David and Jill Moss 3221 Routt St Wheat Ridge, CO 80033
Once again, we are voicing our opinions and concern that we do not want 33rd Avenue to become a through
street and connect to Routt Street. It would serve no obvious purpose other than to satisfy some personal agenda of the City Planners/Engineers. Meredith and Mark keep talking about connectivity, but connecting 33rd
A venue to Routt Street does nothing to improve connectivity. It doesn't improve traffic flow from one place to another. True connectivity would be completing a through street between 3 2nd A venue and 3 gth A venue. If 3 3rd
Avenue connected to Routt Street it would actually cause more traffic to use the intersection of Routt Street and 32nd Avenue, which Mark has stated numerous times is a very dangerous offset intersection.
Many of the neighbors from Routt Street met with Steve Merker on Sunday to view his proposed plans for his development. He had three acceptable plans (A, B and C) and one unacceptable plan (D). There was a consensus of the home owners on Routt Street that plan A was the preferred plan. It includes turning the easement at the bottom of Routt Street into a community park, using the 'Park Land Fees' that Merkwood pays to the City. It seems to us that Plan A promotes the City's 2025 vision of making the City an inviting place for families to gather and relax. Personally, we would love to have a small park near our home where we could gather and have neighborhood activities or a place to take our grandchildren to play. Plan B would allow the property owners on either side to the easement to purchase the land back from the City to tum into part of their yards. Both property owners have voiced an interest in doing that. Plan C is acceptable, but is not what we would prefer. Plan D is totally unacceptable. It includes connecting Robb Street to Routt Street with a pencilline ofland between the access to Robb Street and 33rd Avenue. We all feel that it would be a very brief moment of time before the Planning Department would push through the connection between 33rd Avenue and Routt Street without notifying the residents. Absolutely none of us want this to happen.
In conclusion, we absolutely do not want 33rd Avenue to connect to Routt Street...ever. We strongly support plans A and B that Steve Merker has submitted for the development ofMerkwood Estates.
Thank you, David and Jill Moss
1
Attachment 7
July 17, 2017
City Council Members
City of Wheat Ridge
7500 W. 29th Avenue Wheat Ridge, CO 80033
T'n.elN�
3 2 81 'Ro-ut:t Stvee:t"
Wheat"'R� CO 80033
(720)480-7337
Re: Case No. WS-16-02, Case No. WA-17-07, City Council meeting 7-24-17
City Council members, Mayor and Meredith Rechert:
This letter is in reference to the upcoming 7-24-17 city council meeting and the support for development options A, B or C as submitted by the developer. These options all include the new
houses on Robb St. being accessed through the new Quail Hollow subdivision. We also support the developer's request for a length of cul-de-sac variance which would allow any of the proposed options. As residents of Routt Street, we strongly feel that the connection through Quail Hollow is the best option for the following reasons:
--It completely eliminates the current or future possibility of through traffic from the elementary school.
--It maintains a desirable cul-de-sac neighborhood for Routt Street, Quail Hollow AND the new
lots on Robb St.
--It allows the developer to connect his new lots (with proposed $1.2 to $1.6 million dollar homes) with similarly priced homes in Quail Hollow.
Thank you for your consideration.
Jeff and Peggy Nielsen
1
Rebecca A. Hay 3280 Routt St. Wheat Ridge, CO 80033
720-480-4283
July 17, 2017
Meredith Reckert
Senior Planner Planning and Development Services City of Wheat Ridge
7500 W. 291h Ave. 2nd Floor Wheat Ridge, CO 80033
Dear Ms. Reckert:
I am writing re: Case# WS-16-02/Merkwood Estates. On June 26, 2017, the City Council denied the proposed plat for this subdivision and allowed for a continuation to be held July 24, 2017. This letter
is to restate my position on this development and its impact on my neighborhood.
On July 16, 2017, Mr. Merker, the developer for Merkwood Estates, held a meeting with the residents on Routt St. to discuss his project and to get neighborhood feedback especially from the residents on Routt St. who have maintained a strong sentiment that 33rd St should not be made to go through the Routt St. thereby eliminating our cul-de-sac and diverting substantial traffic from Prospect Elementary though our neighborhood. I am writing to support two of the options he is
proposing and reflect his preference for his development.
I ask the Planning Department and City Council to consider allowing a variance on the cul-de-sac length to allow the new Merkwood subdivision to access their properties via the Quail Hollow subdivision and not make 33rd St. go through to Routt St. I would also encourage the city to put in a sidewalk between Routt St. and Quail Hollow via Merkwood lots 6 and 7 to allow for pedestrian access.
I would support taking the space set aside for the through street (shown in the picture below) and returning it to the residents. My husband and I, as well as the residents of 3398 Routt St., are prepared to buy this land from the city. It is worth noting that the city has taken little interest in the parcel. It is only mowed once a year by the city and the burden of keeping it up has fallen to the residents on either side.
If the city does not want to sell the land to residents, I would propose that it be made into a small park. This land, although not large, would make a nice park to put a small playground and
picnic area on. There are many young children in the neighboring areas who use the playground at Prospect Valley but have nowhere to play other than Discovery Park during school hours. Additionally, this would tie in very nicely with Wheat Ridge larger plans of tying communities together. Additionally, this increases the value of the neighboring homes as the homes would become more attractive to young families. I feel this is a better use of this space than 33rd being made to go
through to Routt St. It could be paid for with the park fees of nearly $50,000 that Merkwood is paying in park fees.
There are similar parks in Wheat Ridge at
•Louise Turner Park -39th and Parfet. This park has a playground structure and open grass area.
•Boyd's Crossing -45th and Everett. This park contains a playground structure and an open grass area.
•Creekside Park -49th and Marshall. There is a small playground structure near the ball fields in the
south-east part of the park.
By leaving the Routt cul-de-sac in place the property values on Routt St. will be preserved and the properties
in Merkwood will be more desirable. Additionally, this reflects the desires of the developer and the
residents.
Thank you for your time and consideration.
Sincerely, �c�
Rebecca A. Hay
David Hay
3280 Routt St.
Wheat Ridge, CO 80033
July 16, 2017
Wheat Ridge City Council and Planning Department
City of Wheat Ridge
7500 West 29th Ave.
Wheat Ridge, CO 80033
Dear Sir or Madam,
I am writing once again in regard to the proposed Merkwood Estates subdivision ( case WS-16-02 with
variance request WS-17-07). After meeting with Mr. Merker today and seeing the alternate plans he has
submitted, I believe he and his team have come up with a design that is amenable to all.
In particular, I support the plan that connects the proposed Robb Street to 33rd Ave through Quail Hollow,
has a sidewalk connection to Routt St. Not only is it an easier connection, it satisfies the concerns of the
residents and is closer to the original vision of the developer for this property. In addition, it is my
understanding that this design accounts for any drainage and emergency access issues that have been
raised.
In this scenario, I would favor either the creation of a park/green space in the current right of way off of
Routt St (north of my property) or a plan that returns this right away to the residents of Routt St. My wife
and I, as well as the residents of 3398 Routt St. have expressed a willingness to purchase part or all of the
tract.
I do not support the plan connecting Robb Street to Routt Street for two reasons. First, it adds to the cost of
construction as well as future maintenance. Connecting to 33rd Ave. on the east side of the property is
much easier. Second, I would worry that it would be far' too easy for the city to come back at a later point in
time and create the connection between Quail Street and Routt Street. I think you know at this point how
much we do not want that connection for vehicles.
Thank you for your time in this matter. I hope you will consider the proposed alternatives and approve the
plan ( and associated variance) connecting Robb St to Quail Hollow, leaving only a pedestrian connection to
Routt St.
Sio:_j �
David Hay
Planning Commission WS-16-02/Merkwood Estates 1
COMMUNITY DEVELOPMENT STAFF REPORT
TO: Planning Commission CASE MANAGER: Meredith Reckert
CASE NO. & NAME: WS-16-02/Merkwood Estates
DATE OF MEETING: June 1, 2017
ACTION REQUESTED: A request for approval of a seven-lot subdivision plat on property zoned Residential-One (R-1)
LOCATION OF REQUEST: 11435 W. 32nd Avenue
APPLICANT:Merkwood Homes
APPROXIMATE AREA: 4.9 acres
PRESENT ZONING: Residential-One (R-1)
COMPREHENSIVE PLAN: Neighborhood
ENTER INTO RECORD: (X) CASE FILE & PACKET MATERIALS
(X)SUBDIVISION REGULATIONS (X)DIGITAL PRESENTATION
Site
Attachment 9
Planning Commission WS-16-02/Merkwood Estates 2
All notification and posting requirements have been met; therefore, there is jurisdiction to hear this
case.
I.REQUEST
The applicant is requesting approval of a 7-lot major subdivision on property zoned Residential-One to
accommodate 7 new single family residential dwelling sites. The property is located at 11435 W. 32nd
Avenue.
Because this is a major subdivision, Planning Commission will be providing a recommendation to City Council who will be the final authority for approval.
A neighborhood meeting is not required for a subdivision application.
II.EXISTING CONDITIONS/PROPERTY HISTORY
Subject Property The subject property is comprised of two parcels of land. One parcel fronts on West 32nd Avenue, has a single family home built in 1932 on it and is addressed as 11435 W. 32nd Avenue. It is just over an acre in size. The larger property is vacant, is 3.77 acres in size and is north of the other site. It has a narrow strip of land extending south to 32nd Avenue, which provides access to the property. This
larger parcel was most recently used for agrarian activities and Lena Gulch and its floodplain
encumber the northern 350’. (Exhibit 1, Aerial photo) The combined area of the two lots is 4.9 acres.
Surrounding zoning and land use The development parcel is surrounded by properties that are zoned R-1. (Exhibit 2, Zoning map)
Single family homes are immediately adjacent to the west, developed as the Applewood Brookside
Subdivision platted in 1983 and the Freimuth Subdivision platted in 2011. Property to the east is the Applewood Baptist Church (ABC) parking lot and a regional drainage way that provides overflow for drainage coming from the southwest across 32nd Avenue. This drainage way is located on the ABC lot and is roughly 10’ lower than the surface area of the ABC parking lot. The Quail Hollow Subdivision,
platted in 2014, is located to the north of the ABC parking lot. The Lena Gulch drainage way and
floodplain which abut the property to the north are also zoned R-1. (Exhibit 3, Site photos)
III.SUBDIVISION PLAT
Plat design The proposed plat document is comprised of two sheets. (Exhibit 4, Subdivision Plat)
Sheet 1 is the declaration page and contains the legal description, required signature blocks for property owners, recording information and notes. The notes, among other things, contain the city’s
standard language regarding easements and detention pond maintenance. It also includes a note
regarding maintenance of the common elements in the development.
Sheet 2 contains the layout of the subdivision. The plat will subdivide the property into seven new lots to be developed with single family homes. All lots meet or exceed the R-1 minimum lot size of 12,500 s.f. and lot width of 100’.
A street connection for West 33rd Avenue runs across the center of the subdivision and connects the Applewood Brookside and Quail Hollow Subdivisions on either side. A new street (Robb Street)
Planning Commission WS-16-02/Merkwood Estates 3
extends south from 33rd and dead ends north of 32nd Avenue. A turn-around feature for vehicles is
provided between Lots 1 and 2. There is no vehicular connection from Robb to West 32nd Avenue,
except for pedestrian and emergency access. Both Robb Street and 33rd Avenue will be full-width dedicated local streets with 39’ and 53’ of right-of-way width, respectively. Curb, gutter and attached sidewalk will be installed on both sides of 33rd. Improvements to Robb Street will include curb and gutter and sidewalk on one side of the street with parking on one side.
Lots 1 – 6 are located south of 33rd Avenue and gain access from Robb Street. Lot 7 is located north of 33rd Avenue, which will provide its access. The northern half of Lot 7 is encumbered with 100-year flood plain and floodway which are depicted on Sheet 2. No construction can occur in these areas.
There are several easements shown on the plat. Emergency vehicle easements are provided from 32nd
Avenue and between Lots 1 and 2. Drainage and utility easements are provided along the east and west property lines for Lot 7. A sanitary sewer easement for an existing line is provided across the northern one-third of Lot 7. Tract A is designated as a stormwater detention and drainage easement. The HOA will be responsible for maintenance of the detention pond and water conveyance channels.
Staff will require review and approval of the HOA covenants to ensure that adequate provisions for
maintenance have been made. On-site drainage When vacant land is developed, historic drainage patterns must be preserved and the flow entering and
released from the site must be maintained. The on-site drainage proposal has been analyzed by Public
Works and sufficient measures are being taken to ensure that historic and developed flows are being adequately addressed. A drainage swale is provided along the easterly side of Lot 7 to allow stormwater to continue on historical patterns to Lena Gulch, and Tract A at the southerly portion of Lot 7 serves as a water quality pond for the development.
There is also a minor tributary to Lena Gulch lying within the Applewood Baptist Church property and immediately adjacent to the subject property on the southeast. The minor tributary channel to Lena Gulch carries a substantial amount of off-site drainage flows generated by properties to the south and southeast and in its current configuration could potentially impact the subject property during larger
storm events. As Robb Street is being proposed immediately adjacent to this channel, the developer’s
engineer was required to fully analyze and Public Works has verified that the flow from this channel is adequately addressed and appropriate modifications will be applied to protect the proposed roadway. The City is requiring the developer obtain from Applewood Baptist Church both a Temporary Construction Easement to perform the off-site channel work, and a Permanent Drainage
Easement to the benefit of the City to ensure long-term functionality of the channel.
Area traffic circulation When the Applewood Brookside plat, immediately west of the proposed development, was approved and developed circa 1983, Routt Street was extended north to serve the new homes and it was
terminated with a cul-de-sac bulb. However, as part of the plat approval, right-of-way was clearly
dedicated for West 33rd Avenue to the east so that upon new development to the east, 33rd Avenue could be extended. (Exhibit 5, Applewood Brookside plat) More recently, when the Quail Hollow Subdivision, immediately east of the proposed development, was platted and developed, 33rd Avenue was extended west from Quail Street and was terminated with an offset cul-de-sac bulb. (Exhibit 6, Quail Hollow Subdivision). However, the right-of-way was dedicated and the street improvements
were constructed to facilitate the extension of 33rd Avenue to the west upon development to the west. With the extension of 33rd Avenue, the excess right-of-way for the offset cul-de-sac can be vacated to the adjacent properties to the north.
Planning Commission WS-16-02/Merkwood Estates 4
Providing this connection of 33rd Avenue is critical to the development of this subdivision and in improving the connectivity for both residents and emergency vehicles. It has clearly been the City’s intent since the early 1980s with both adjacent subdivisions to provide this street connection. The connection eliminates two cul-de-sacs that are over 600 feet long, improving the north/south and
east/west options of both the proposed and both existing neighborhood.
In addition, there would be safety and construction issues with trying to connect Robb Street to 32nd Avenue. Connecting Robb Street on the west side of the subdivision would place the street too close to Routt Street. This further increases the danger posed by the offset of the existing Routt Street
intersections with 32nd Avenue. Connecting Robb Street on the east side of the subdivision creates a
dangerous offset with the existing Robb Street intersection on the south side of 32nd Avenue. Further, the Subdivision Regulations discourage subdivision access to arterial and collector streets due to the high volume, higher speed traffic they carry.
The south end of Robb Street is over 5 feet below 32nd Avenue, which would require substantial fill to
bring Robb Street up to 32nd Avenue. In addition, the presence of the drainage conveyance on the east side of the property further complicates this connection. The City does think that a pedestrian connection is important from the subdivision to 32nd Avenue and that has been included using accessible ramps to overcome the over 5-foot elevation difference.
The Subdivision Regulations offer the following requirements regarding subdivision design and connectivity:
In all subdivisions, the vehicle access and circulation system shall accommodate the safe, efficient, and convenient movement of vehicles, bicycles, pedestrians and transit through the development as well as to and from adjacent properties and land uses.
The proposed street layout shall provide for the continuation of existing, planned or platted streets in the surrounding area unless the city determines that such extension is undesirable
for specific reasons of topography or design.
Proposed streets shall be extended to the boundary of a subdivision to provide for future
connections to adjoining lands.
IV. AGENCY REFERRALS
All affected service agencies were contacted regarding their ability to serve the property. The
developer will be responsible for any needed upgrades to accommodate the proposed development. Specific referral responses follow.
Planning Commission WS-16-02/Merkwood Estates 5
Consolidated Mutual Water District: Can serve the property with improvements installed at the
developer’s expense. Northwest Lakewood Sanitation District: Can serve the property subject to rules and regulations of the district.
West Metro Fire Protection District: Has reviewed the plat. The internal street must be maintained as a fire lane. Additional hydrants will be required. Wheat Ridge Parks and Recreation Department: Will require fees in lieu of land dedication.
Wheat Ridge Police: No concerns. Wheat Ridge Public Works: Has reviewed the plat and a drainage plan and report. Both the plat and drainage report are in the process of being approved.
Xcel Energy: Can serve. V. STAFF CONCLUSION AND RECOMMENDATION Staff concludes that the proposed subdivision plat provides a logical street system that is consistent
with goals and requirements of the Subdivision Regulations. Staff further concludes that the plat is consistent with the City’s R-1 zone district minimums and that all requirements of the subdivision regulations have been met. Because agencies can provide service to the property with improvements installed at the developer’s expense, a recommendation of Approval is given for Case No. WS-16-02
with conditions itemized in Option A of the recommended motions.
VI. RECOMMENDED MOTIONS OPTION A:
“I move to recommend APPROVAL of Case No. WS-16-02, a request for approval of a seven-lot major subdivision plat for property located at 12435 W. 32nd Avenue, for the following reasons: 1. The proposed lots meet or exceed the R-1 zone district regulations.
2. All requirements of the subdivision regulations have been met.
3. The proposed street system and drainage design provide a logical development pattern for the new parcels. 4. Utility districts can serve the property with improvements installed at the developer’s expense.
With the following conditions:
1. A Subdivision Improvement Agreement be executed whereby all public improvements are in place prior to issuance of building permits for individual lots. 2. The developer pay parks fees at the time of plat recording in the amount of $14,983.74. 3. The Homeowners’ Association covenants be reviewed and approved by Staff.
4. The applicant continue working with Public Works with minor corrections to the plat and civil documents.”
Planning Commission WS-16-02/Merkwood Estates 6
OPTION B: “I move to recommend DENIAL of Case No. WS-16-2, a request for approval of a seven-lot major
subdivision plat for property located at 12435 W. 32nd Avenue, for the following reasons: 1.
2.
3.”
Planning Commission WS-16-02/Merkwood Estates 7
EXHIBIT 1: AERIAL PHOTO
site
100- year flood plain
Planning Commission WS-16-02/Merkwood Estates 8
EXHIBIT 2: ZONING MAP
Site
Planning Commission WS-16-02/Merkwood Estates 9
EXHIBIT 3: Site Photos
View looking
north from 32nd
of front of property and drainage overflow area
View looking north from 32nd of front of property and
existing house
Planning Commission WS-16-02/Merkwood Estates 10
View of entrance to Applewood Brookside Subdivision compliments of Google Earth
View looking
east from Routt
Street cul-de-sac bulb with Quail Hollow Subdivision
homes in
background
Planning Commission WS-16-02/Merkwood Estates 11
View of property
looking
southwest from the 33rd Avenue cul-de-sac bulb
View of property
looking west from
33rd Avenue cul-de-sac bulb with Applewood Brookside homes
in the background
Planning Commission WS-16-02/Merkwood Estates 12
View looking
northwest from
33rd Avenue cul-
de-sac bulb
Planning Commission WS-16-02/Merkwood Estates 13
EXHIBIT 4 – PROPOSED PLAT
Planning Commission WS-16-02/Merkwood Estates 15
EXHIBIT 5 – APPLEWOOD
BROOKSIDE SUBDIVISION PLAT
Planning Commission WS-16-02/Merkwood Estates 17
EXHIBIT 6 – QUAIL HOLLOW
SUBDIVISION PLAT
1. PUBLIC HEARING A. Case No. WS-16-02: An application filed by Merkwood Homes for approval of a 7-lot subdivision plat for a property zoned Residential-One (R-1) and located at 11435 West 32nd Avenue. Ms. Reckert gave a short presentation regarding the Subdivision Plat and the
application. She entered into the record the contents of the case file, packet materials, the zoning ordinance, and the contents of the digital presentation. She stated the public notice and posting requirements have been met, therefore the Planning Commission has jurisdiction to hear this case. Ms. Reckert also handed
out an updated version of the Merkwood Estates replat and another letter of
objection. Commissioner BUCKNAM asked if the intent of the City is to construct a connector to have 33rd Avenue become a through street.
Ms. Reckert said yes at the developer’s expense. Commissioner BUCKNAM also asked about the alignment of the drainage easement on the Baptist Church property and Robb Street. He asked for
comments from Mr. Westberg regarding the traffic if the connection of 33rd
Avenue goes through. Mr. Westberg explained that the culvert that runs under 32nd Avenue discharges on the church property but meanders to this new property and would be under Robb
Street. With regards to the 33rd Avenue connection between Routt and the
subdivision to the east, Mr. Westberg explained the ROW for 33rd Avenue has been in place since 1983 when Applewood Brookside was platted. It is critical to provide this connection to go east or west, so the residents have an option instead of only one direction. In addition, not 100% of the Robb Street traffic will be
going through the current subdivision, it will be dispersed in each direction.
Commissioner DORSEY asked about the elevation drop from 32nd Avenue to the subject property and wanted to know if it will be filled like it was done to make the connection between 32nd Avenue and Routt Street.
Mr. Westberg explained that Robb Street will not connect to 32nd Avenue. Robb Street will be about 5-feet below 32nd Avenue and there will be a connection of sidewalk ramps stepping up for pedestrians to get from Robb to 32nd Avenue. Commissioner KIMSEY asked about the letters from the citizens distributed earlier
by Staff and the concern about the 33rd Avenue connection and school traffic
coming through. She wanted to know where the school is in relation to this property.
Attachment 10
Ms. Reckert showed on the map where the school is; on 33rd Avenue between
Pierson and Parfet.
Commissioner VOS asked about the need for a Homeowners’ Association (HOA) and why one is needed for such a small development.
Ms. Reckert explained an HOA is need if there are common elements that need to
be maintained to serve the subdivision. In this case, the drainage channel to Lena Gulch would be included in the HOA. Commissioner VOS also asked where the detention pond will be located on this
site and how it will be drained.
Ms. Reckert showed on the map that it will be on the southern end of lot 7. Mr. Westberg added the pond will treat the water before it is discharged to Lena
Gulch.
Commissioner VOS asked what the concern is to make 33rd Avenue a through street.
Staff explained that if a property is developed and exceeds 4 lots, a dedicated
public street is required instead of a private drive. The design is analyzed to see whether the residents can get safely in and out of a subdivision, in addition to emergency vehicles.
Commissioner LEO asked if when Quail Hollow developed, whether it was
disclosed that 33rd Avenue would be extended to the west. Ms. Reckert did not know how it was advertised, but during the public hearing process, the potential extension was made known.
Commissioner OHM asked about the permanent drainage easement on the church site and wondered if it is common to have off-site easements to make a subdivision’s drainage system function. .
Mr. Westberg explained it is not uncommon.
Commissioner VOS asked whether the improvements for Consolidated Mutual Water Company would be done at the owner’s expense.
Ms. Reckert replied affirmatively.
Commissioner VOS asked whether Robb Street would be maintained as a fire lane. Ms. Reckert said it would.
Commissioner VOS also wanted to know what the Recreation and Park fee is.
Ms. Reckert explained that for any new residential subdivision an assessment is done to see the impact the new residents will have on Parks and Recreation facilities. It is usually a fee assessment of about $2500 per new household.
Commissioner VOS asked if the subdivision approval is contingent on the connection of 33rd Avenue. Ms. Reckert explained that the proposed design was the only way Staff would
support the request.
Commissioner BUCKNAM asked if there are parking restrictions on one side of Robb Street due to the fire lane.
Ms. Reckert said yes.
Discussion continued regarding traffic to and from Prospect Valley Elementary Ms. Reckert and Mr. Westberg indicated that the City does not designate the access
for drop offs and pickups at the school. They indicated that the option to use 33rd
Avenue to access the school would be a positive impact on the area. Steve Merker, Applicant 6990 W. 38th Avenue, Wheat Ridge
Mr. Merker explained he lives and works in the City and has followed the design direction from Staff. . Commissioner VOS asked if he would like to see 33rd Avenue to go through to
make the development happen.
Mr. Merker said his original plan did not have the 33rd Avenue connection but that he worked with staff to propose a design that would be supported. He is aware that not all the people will be happy about the connectivity, but it has been the City’s
vision for a long time.
Stephen Archer 3260 Routt Street
Mr. Archer’s concerns are traffic, emergency vehicle access and the hammerhead
turnaround. He also addressed section 26-412 in the City’s Municipal Code with regards to street design referencing design requirements for cul-de-sacs and dead-end streets.
Mark Hillman 3310 Routt Street
Mr. Hillman had concerns about traffic, but not from the new subdivision. He was concerned with school traffic if 33rd Avenue is connected as a through street. He would like to see 33rd Avenue be a pedestrian walkway with access for emergency
vehicles only.
David Hay 3280 Routt Street
Mr. Hay is concerned with the potential increase of traffic if there is a 33rd Avenue
connection He would like to see 33rd developed as a pedestrian walkway and have Robb Street connect to Quail, not Routt. Ross Casados 3291 Routt Street
Mr. Casados is proud of his neighborhood and does not want 33rd Avenue to connect. He was concerned there could be racing teenagers driving through the neighborhood.
David Moss 3221 Routt Street Mr. Moss agrees that 33rd Avenue does not need to be a through street. He would
like to see Robb Street filled in to be level with 32nd Avenue and have Robb Street
connect with 32nd Avenue. Jill Moss 3221 Routt Street
Ms. Moss state she has lived here for 31 years and chose this house to live in because it is on a cul-de-sac. She likes the safety of minimal traffic so her grandchild can play and is concerned there will be more traffic volume if 33rd Avenue is connected due to school traffic. There is already pool traffic on
weekends. She asked that the Commission consider connecting Robb to 32nd
Avenue and putting a light on 32nd Avenue. Ross Fawcett 3240 Routt Street
Mr. Fawcett would like to see the 33rd Avenue ROW dedicated by the Applewood Brookside Subdivision be turned into a park instead of through street, move emergency turnaround between lots 4 and 5 and have Robb connect to 32nd
Avenue. He thinks three cul-de-sac neighborhoods would bring more to the City
than a connected street.
Lori Marcello 3241 Routt Street Ms. Marcello has lived in the neighborhood for 27 years and is a graduate of
Wheat Ridge High School. She feels that even though the City platted the ROW of 33rd Avenue in 1983 it will change way of life for the people on Routt Street in a negative way. She does not want to see more cars driving through the neighborhood from the school.
Nick Marcello 3241 Routt Street Mr. Marcello appreciated growing up on the Routt Street cul-de-sac and thinks it is
the best option for the neighborhood and for the safety of the kids who play there.
Jeff Nielsen 3280 Routt Street
Mr. Nielsen is opposed based on the reasons previously mentioned and feels the
City will be taking away a desirable cul-de-sac to create seven new lots. Tony Marcello 3241 Routt Street
Mr. Marcello stated he is not opposed to the subdivision just the connectivity of 33rd Avenue. He feels this will negatively impact the neighborhood and thinks it does not follow the WR 2020 plan which is supposed to make Wheat Ridge a better place for people to live. In addition, Mr. Marcello thinks the property values
will drop if 33rd Avenue becomes a through street.
Ray Archer 313 Union Street
Mr. Archer said he was the developer of Applewood Brookside and questions why
the City will be giving up two cul-de-sacs to create a dead-end street. He also does not feel the emergency vehicle turnaround is doable and likes the idea of bringing in dirt to connect Robb Street with 32nd Avenue. He also wanted to know why more signs were not posted for this case.
Katie Kublitskiy 3333 Routt Street
She moved into the neighborhood in May because it was a peaceful cul-de-sac and
feels the through street of 33rd Avenue will lower the quality of life in the
neighborhood. Gil Schmidtke 11305 W. 33rd Avenue
Mr. Schmidtke says he is new to the Quail Hollow Subdivision and is against the 33rd Avenue connectivity. He does not want to see the school traffic coming through the neighborhood. He feels the neighborhood can handle traffic from seven new homes, but not hundreds of cars.
Michelle Hillam 3310 Routt Street Ms. Hillam is concerned with the increased traffic that will come down Routt
Street if 33rd Avenue is connected due to the school traffic. She would like to see
Robb Street become a cul-de-sac and put a light on 32nd Avenue. She is also worried home values will drop. Mack Lover 11355 W. 33rd Avenue
Mr. Lover questioned the logic of connecting 33rd Avenue and bought his home because is sits on a cul-de-sac. He does not want to see curb and gutter disturbed and would like Robb Street to connect to 32nd Avenue and install a light on 32nd
Avenue.
Rebecca Hay 3280 Routt Street
Ms. Hay does not see the benefit in a 33rd Avenue connection and is concerned
with who will incur the cost of the improvements to the bulb on Routt Street when some of that land is given back to the homeowner if 33rd Avenue goes through. She would also like to see the ROW become a pedestrian walkway. She would also like to see parking modified on 32nd Avenue due to pool parking on the south
side of 32nd Avenue.
Danielle Marcello 3241 Routt Street
Ms. Marcello has lived in the neighborhood for 22 years and does not want to see
33rd Avenue connected to Routt Street because the beauty of the neighborhood will be lost and the property values will drop.
Discussion continued regarding the connectivity in the area and traffic from the Prospect Valley if 33rd Avenue is connected between Routt and Quail.
Commissioner OHM asked if there is a traffic study for the school. Mr. Westberg said that a traffic report was not required because there is not enough
traffic during the peak hours to warrant one. Since 1983 the goal of the City is to
have 33rd Avenue connect from Routt Street to Quail Street. Commissioner OHM asked about the street design in 1983.
Mr. Westberg explained the 33rd Avenue connection is important because it will
reduce the automobile impact on other streets. The residents who live where a bulb can be vacated will gain property if the streets are squared out. In response to questions about the Robb Street turn-around design, Ms. Reckert
addressed the cul-de-sac regulations and design and stated there is discretion built
in, especially if it makes sense for the development of the property. Mr. Westberg added there are a lot of deep, thin properties in the City and cul-de-sacs have a ROW of 90-feet and Routt Street does not meet that standard. The
hammerhead turnaround works on these dead-end streets because there is more
room and they take up less lot space than putting a cul-de-sac at the end of a street. Commissioner OHM asked if an easement affect the square footage of a property.
Mr. Westberg said it does not.
Commissioner OHM asked whether speed calming is a possibility. Mr. Westberg said it absolutely is a possibility and if the neighbors want a speed
hump, one can be installed.
Commissioner OHM asked about a stop light at 32nd and Quail Street. Mr. Westberg said it can be looked at and see if it is warranted. With regards to
the Robb Street offset, it is greater that the Quail Street offset and more accidents
could happen because of more conflict points. Commissioner OHM asked about the posting signs.
Ms. Reckert stated high winds could have brought one down and that the City also
gives notice in the Transcript and on the City’s website to alert people in the community of the upcoming public hearing. Commissioner OHM asked who would own the turnaround on Robb Street.
Ms. Reckert replied the land will belong to the two property owners and will be
maintained by the homeowner’s association. Mr. Westberg added the City will hold the rights to the easement. Mr. Westberg also addressed the swim club that is in the City of Lakewood. There
is no parking allowed on 32nd and to call the Lakewood or Wheat Ridge Police
Departments this continues to be a problem. Commissioner BUCKNAM asked staff if they know the rationale behind the vision of 33rd Avenue being connected.
Mr. Westberg explained that in the 1983 packet, the extension of 33nd Avenue was discussed and it is why Quail Hollow was designed the way it is; to allow for the extension to the west. It is good to have connections, which distribute traffic to other streets so not all the traffic burden is left to one street.
Anthony Marcello Mr. Marcello does not understand the intent of the 1983 33rd Avenue extension being a connection from Quail Street to Routt Street and would like to see proof.
He thinks there will be a longer response time for emergency vehicles if 32nd is not
connected to Robb Street. Mr. Westberg indicated that an Exhibit from the 1983 case file showed this connection which was entered into record.
Mark Hillam Mr. Hillam stated that with regards to safety he has never seen an accident triggered by the offset of Routt Street to the south across 32nd Avenue.
Rebecca Hay Ms. Hay asked who would incur the cost of “truing up” the corner of her property where the cul-de-sac is at Routt Street and proposed 33rd Avenue.
Mr. Westberg explained there is an easement there and Public Works can help pay for the SE corner. Jill Moss
Ms. Moss asked about the drainage through Merkwood Estates and wondered how it will be handled.
Mr. Westberg stated the drainage for Merkwood Estate is separate from what runs
down Quail Street. Quail Street drainage goes to the Quail Hollow subdivision and
then to Lena Gulch. The proposed drainage plan for Merkwood Estates has been reviewed and approved by Public Works. . David Hay
Again, expressed concerns about the traffic from the school if 33rd Avenue goes through. Mack Lover
Mr. Lover wanted to know how the Robb Street detention pond drainage will work. Commissioner OHM asked again about the safety of the emergency turnaround.
Ms. Reckert reiterated the West Metro Fire Marshall has approved the design of
the turnaround. Galen Hagen-Peter, Civil Engineer for the applicant gave a description of how the proposed drainage for the subdivision would function.
It was moved by Commissioner LEO and seconded by Commissioner VOS to recommend denial of Case No. WS-16-02, a request for approval of a seven-lot major subdivision plat for property located at 12435 W. 32nd Avenue, for the following reasons:
1. The proposed street system and drainage design do not provide a logical development pattern for the new parcels. Commissioner BUCKNAM said he will vote against the motion because he does
not see evidence of the drainage design is deficient in any way. In addition, he has
seen an offset intersection in other areas and it can be very dangerous because people do not know what to do when they have to turn opposite ways. This risk should be avoided.
Commissioner OHM also stated he will vote no on the denial. He also feels the
offset is dangerous. He thinks connectivity is important and wondered if emergency barricades could be put up by Routt Street and still leave bike and pedestrian access.
Commissioner BODEN said he will vote for the denial, but not because of poor
drainage, it will be because of the 33rd Street connectivity. Commissioner VOS would like to see a plan that would benefit the citizens as well as the developer.
Motion carried 5-2 with Commissioners OHM and BUCKNAM voting
against.
Rebecca A. Hay
3280 Routt St.
Wheat Ridge, CO 80033
June 5, 2017
Meredith Reckert mreckert@ci.wheatridge.co.us
Tim Fitzgerald tfitzgerald@ci.wheatridge.co.us
George Pond gpond@ci.wheatridge.co.us
City of Wheat Ridge
7500 W. 29th Ave. 2nd Floor
Wheat Ridge, CO 80033
To Whom It May Concern:
I am writing to follow up on a number of concerns I have that I feel were not adequately
addressed during the Planning Meeting held on Thursday June 1st, 2017 and also to restate my
objection to the extension of West 33rd Ave. to Routt Street as part of Case#
WS-16-02/Merkwood Estates.
My objection is as follows:
1.There is no advantage to extending 33rd in both east and west directions.
•Extending 33rd towards the east provides more logical access to the proposed subdivision
as less construction is needed and the new Robb Street is closest to that side.
•Quail Hollow is a newer subdivision and the owners present during the Planning Meeting
on 6/1 /17 agreed that the additional traffic from the 7 new homes in Markwood would not
objectionable. The owners of lots 10 and 11 in Quail Hollow were present and agreed to
adding the access to the Robb St. would have minimal impact on their property values and
streetscape.
•Most residents of Routt St. were present at the Planning Meeting 6/1 /17 and spoke to
object against the street or sent letters of objection to the City. This is clearly not wanted
by the neighborhood. Residents prefer to have a sidewalk going through to connect the
neighborhoods but not a street.
•Extending 33rd in both directions impacts more homes in the community than is needed to
develop Markwood Estates in a manner required by the City for emergency vehicles
access etc.
•An eastward extension of 33rd provides the residents access, preserves the cul de sac
feel of the existing neighborhoods and makes the new subdivision more desirable as there
will be less traffic. This is especially true for lots 6 and 7 of the proposed subdivision. Lot 6
of Merkwood plat could be expanded allowing the developer to build a larger more
Attachment 11
expensive home resulting in more tax revenue for the city. Home would be very attractive
and if built correctly would have a compelling mountain view.
•By leaving the Routt cul de sac in place the property values on Routt St. will be preserved
and the properties in Merkwood will be more desirable.
2.I am concerned about the additional traffic and feel inadequate consideration has been given
to existing residents. Removing the cul de sac at the north end of Routt Street will result in
additional traffic not only from the 7 new homes in the Merkwood Subdivision but from Prospect
Valley Elementary School as well.
•No traffic study is required due to the size of the Merkwood subdivision but
one should be done due to the amount of expected traffic from the school
before this approved to get real facts about what the traffic changes would be.
o In the Planning Meeting rough numbers were cited by both the city staff
and residents, but no hard facts were presented.
o I feel that the change in traffic to my street would be is larger than the 7
new homes.
o Planners indicated that 33rd needed to go through to Routt to ease traffic
flow. However, the existing traffic flow around Prospect Valley has existed
for over 30 years or more. I do not see why it needs to be solved now and
believe it is beyond the scope of this case.
o Planners admitted that they consider the intersection of 32nd and Routt to
be unsafe because it is offset from Routt on the south side of the street yet
want to route more traffic through this intersection.
3.Inadequate concern for drainage
Drainage has hardly been considered and I am concerned about how water runoff will be handled
from the new homes.
•During the planning meeting, the developer and planners indicated that fill dirt
would be used on the new subdivision but no one indicated how much and where.
As one of the lower lots on Routt Street, we have witnessed flooding in our
basement and have spent large sums of money to correct these issues in the past.
•The developer indicated that lots 5 and 6 would need to be raised to improve the
drainage issues but did not submit any elevation profiles as were done for Quail
Hollow.
•The HOA for the new subdivision is supposed to maintain the retention pond and
similar facities but is a 7 home subdivision financially able to that this? Also will
such fees be prohibitive to the new homeowners. No HOA documents have been
submitted so this is unknown at this time.
5.No consideration given to my property and the existing cul-de-sac bulb on Routt St.
The proposed drawing of the plat shows 33rd and Routt as a rectangular corner indicating the
removal of the cul-de-sac bulb at the north end of Routt St. During the planning meeting I asked
about who would pay for the sidewalk, landscaping etc. to return the property back to the property
owners. I was told by the City Planner that this was my choice and therefore my cost. I find this
unacceptable and a gross oversight by the Planning department. When I asked more questions
they admitted that they had not considered returning this land and suggested that if there were
some extra funds that they might be able to consider this. This does not sound final enough to
me.
In addition, when I pointed out that the corner would encourage speeding and driver's clipping the
corner, planner's admitted that it was likely this would happen.
Please see Figure 1 for an aerial view of the Routt St. cul-de-sac bulb. I have included other
photos of the existing cul-de-sac with my son standing at the intersection of 33rd and Routt on the
edge of our property line. If 33rd is made to go through than the red dashed area should be
returned to the property owners and the cul-de-sac bulb removed. This will result in traffic
patterns more consistent with a residential street. If this is not done I feel that drivers traveling
north on Routt turning right onto 33rd will take the curve at an excessive speed cause safety
problems. This should be done at the developer or city"s expense not the homeowners.
Figure 1:
5.I prefer a sidewalk connecting Routt to 33rd which will contribute to the walkability of the
neighborhood but not increase traffic in the neighborhood. I believe a sidewalk like the one
between W 35th Ave and W. 34th Ave. northeast of Lewis Meadows Park could be installed.
If the City would like to sell the land to the north of our property at 3280 Routt St., I am
willing to buy it. This would reduce the maintenance cost and upkeep for the City while adding to
our property value.
Thank you for your time and consideration.
Sincerely,
Rebecca A. Hay
Gmail -Opposition letter for extending 33rd avenue https://mail.google.com/maiVu/O/?ui=2&ik=8057lcf523&view=pt& ...
1 of2
M Gmail Marlene Archer <brookside1@gmail.com>
Opposition letter for extending 33rd avenue
1 message
Stephen Archer <stephen.archer@hunterdouglas.com> Wed, May 31, 2017 at 3:10
PM
To: mreckert@ci.wheatridge.co.us, lmikulak@ci.wheatridge.co.us
Bee: brookside1@gmail.com
Hello Meredith and Lauren,
My name is Stephen Archer and my family has quietly enjoyed living at 3260 Routt Street for 32 years.
recently received a letter talking about a new subdivision and street modifications. (WS-16-02/Merkwood
Estates)
I am concerned with the increase in traffic flow if 33rd Ave is connected from Quail St to Routt St especially
during school drop off and pick up times. Has a formal traffic study been performed by an independent third
party? If so, could we see the results?
I am also concerned with Emergency Vehicle access. Has a study been performed there as well? Could we
see the results? In looking at the planning document on the Wheat Ridge website, it states that "A
turn-around feature for vehicles is provided between Lots 1 and 2. There is no vehicular connection from
Robb to West 32nd Avenue, except for pedestrian and emergency access." The included plat does not clearly
show either of these stipulations as it gets very blurry when zoomed in. I would think that either Robb Street
needs to be fully planned and connected to 32nd Ave, or a 96' cul de sac needs to be added at the current
"dead-end" of Robb by 32nd Ave. The city code clearly states this:
From Section 26-412 (Street Design) of the Wheat Ridge, CO code:
D. Design.
2.Cul-de-sacs.
a.Cul-de-sacs shall have a turnaround right-of-way diameter of at least ninety-six (96) feet.
3.Dead-ends.
a.Dead-end streets, with the exceptions of cul-de-sacs, shall be prohibited unless they are designed to
connect with future streets in adjacent land that has not been platted, in which cases a temporary cul-de-sac
bulb shall be required. The "eyebrows" of temporary cul-de-sac bulbs shall be designated as tracts on the
plat.
b.For cul-de-sacs less than two hundred (200) feet in length in a single family area, an alternate design
such as a ''Y," "T," "L," or loop may be considered and approved by the city if the standard design is not
feasible.
Since Robb Street is not planned to be a cul-de-sac and is also greater than 200 feet in length, the alternate
"T" design proposed in the plat would not be acceptable as shown above in Section 26-412 D. 3. b.
Thank you for listening and considering my opposition to extending 33rd Ave. I plan on attending the meeting
on Thursday at 7pm to voice my opposition as well.
Stephen Archer
(303)883-5025
3260 Routt Street
Wheat Ridge, CO 80033
5/31/17, 3:13 PM
Grnail -Opposition letter for extending 3 3rd aveillle
2 of 2
Stephen Archer
IT Senior Systems Engineer
Information Technology
Hunterllouglas
One Duette Way
Broomfield, CO 80020
T: 303-466-1848
T: 303-876-3438
Facebook • Linkedln • YouTube • Pinterest
https://viail.google.corn/rnaiVu/0/?ui=2&ik=8057lcf523&view=pt& ...
5/31/17, 3:13 PM
Meredith Reckert
From:
Sent:
To:
Subject:
Ryan <rmcdermed@hotmail.com>
Thursday, June 1, 2017 3:57 PM
G-1-t+
Meredith Reckert; lorimarcello@msn.com
Merkwood Homes Subdivsion Case# WS-16-02
Dear Planning Commissioners and Meredith Reckert,
My family and I reside at 3201 Routt Street and have for well over 3 years.
I would like to submit to the record my family's concerns regarding the extension of West 33rd Avenue through
the Applewood Brookside Subdivision.
We bought our home on the dead end cul-de-sac of Routt Street to provide a safe atmosphere for our two
children to play and grow up. The connection of West 33rd Avenue through to Quail Hollow subdivision will
eliminate the this safe haven.
We are not opposed to the development of the Merkwood Homes Subdivision, but rather the connection for
Merkood Homes Subdivision to the Quail Hollow Subdivision to provide "connectivity." The roadway
connection between the Merkwood Homes Subdivision and Quail Hollow subdivision will greatly increase the
traffic on our street and create an unsafe environment. Furthermore it seems insincere for the staff report to site
"connectivity" as a reason to have to create a connection on West 33rd Avenue when staff is not suggesting the
necessity of a connection to 32nd Avenue from Robb Street. Furthermore a 5 foot grade break between the
proposed Merkood Homes Subdivision and West 32nd A venue is not a valid reason to not suggest a connection
to West 32nd A venue. Furthermore there are several locations throughout the Wheat Ridge Community where
the intersection spacing is similar or less than the proposed spacing of Robb St. within the new
development (see spacing of Pierson St. and Quail St. immediately West of the proposed
development). However, those intersections have been approved.
We firmly believe connectivity can be created by creating a walking path/sidewalk from the Merkood Homes
Subdivision to the Quail Hollow Subdivision.
We strongly oppose the roadway connection of the Merkwood Homes Subdivision and the Quail Hollow
Subdivision.
We ask that you take into consideration the affect of this development will have on your existing tax paying
residents.
Thank you,
Renee McDermed
1
Rebecca A. Hay
3280 Routt St. Wheat Ridge, CO 80033 720-480-4283
May 31, 2017
Meredith Reckert Senior Planner Planning and Development Services City of Wheat Ridge 7500 W. 29th Ave. 2nd Floor Wheat Ridge, CO 80033
Dear Ms. Reckert:
I am writing re: Case# WS-16-02/Merkwood Estates. I am writing to object to the extension of
West 33rct Ave. to Routt Street. My objection is as follows:
1.There is no advantage to extending 33rct in both east and west directions. Extending 33rct towardsthe east provides more logical access to the proposed subdivision as less construction is neededand the new Robb Street is closest to that side. Quail Hollow is a newer subdivision and
2.I am concerned about the additional traffic as I have two young children who play outside.Removing the cul de sac at the north end of Routt Street will result in additional traffic not only
from the 7 new homes in the Merkwood Subdivision but from Prospect Valley ElementarySchool as well.
3.Extending 33rct in both directions impacts more homes in the community than is needed todevelop Merkwood Estates in a manner required by the City for emergency vehicles access etc.
An eastward extension of 33rct provides the residents access, preserves the cul de sac feel of theexisting neighborhoods and makes the new subdivision more desirable as there will be lesstraffic. This is especially true for lots 6 and 7 of the proposed subdivision.
4.By leaving the Routt cul de sac in place the property values on Routt St. will be preserved and theproperties in Merkwood will be more desirable.
5.I prefer a sidewalk connecting Routt to 33rct which will contribute to the walkability of the
neighborhood but not increase traffic in the neighborhood. I believe a sidewalk like the onebetween W 35th Ave and W. 34th Ave. northeast of Lewis Meadows Park could be installed.
If the City would like to sell the land to the north of our property at 3280 Routt St., I am willing to buy it. This would reduce the maintenance cost and upkeep for the City while adding to our property value. Thank you for your time and consideration.
Sincerely, ®c��k Rebecca A. Hay
Meredith Reckert
From:
Sent:
To:
Subject:
Attn: Meredith Reckert
Leo Sands <lsgnfishn@gmail.com>
Wednesday, May 31, 2017 4:40 PM
Meredith Reckert
Merkwood Homes Development, Case# WS-16-02
I am writing to document our objections to certain aspects of the above referenced project.
•Current plans call for connection of 33rd Ave (aka Quail Court) to Robb St, creating very real safety concerns
for the residents of the Quail Hollow subdivision, especially for the many young children playing near their
homes in Quail Hollow, on Quail Ct.
•The Merkwood project needs to ensure that Robb St opens to 32nd Ave to obviate the need to use Quail
Hollow's Quail Ct as a through street.
•Robb St should be closed to Quail Ct (33rd Ave) to lessen the child safety concerns for Quail Hollow as well
as to eliminate additional hazardous traffic for Prospect Elementary.
•A traffic light on 32nd and Quail would make it safer to exit Quail and Robb onto 32nd Ave, going both east
and west, and would help greatly to make pre and post school day traffic a safer proposition.
Thank you for consideration of these objections.
Leo and Jane Sands
3440 Quail Ct
Wheat Ridge, CO 80033
Leo Sands
281 798 6384 (cell)
Sent from my iPhone
1
From: Mat Glover matglover117@gmail.com
Subject: Markwood Homes Development Case No. WS-16-02 Date: May 30, 2017 at 2:07 PM To: mreckert@ci.wheatridge.co.us
6/30/17
Attn: Meredith Recent, Senior Planner City of Wheat Ridge
First of all thanks for returning my call concerning the above referenced development. Secondly I am taking your suggestion of writing a letter to document our objections to certain elements of the proposed development. In particular the connection of 33rd ave for the following reasons:
1)Currently we are at the end of a cul-de-sac with no thru traffic2)The traffic generated by the school with parents delivering and picking up theirchildren at the entrance to Quail Hallow would obviously increase the traffic traveling through our community should 33rd Ave be connected. 3)The cul-de-sac at the west end Quail Hallow is finished with curb and gutter, andstorm drains, why undo what's been finished? 4)We bought our home because it was at the end of a cul-de-sac. Connecting 33rd,and altering the drainage will have an impact on our property, of which can't be calR,Jlated at
this time. j)
We understand development must continue, however not to the detriment of others.If there is a desire to mitigate the traffic from the school, why not put traffic lights at Quail and 32nd. And why are there not intentions to connect Robb St to 32nd? And yes , a lot of fill dirt will be required however isn't that a part of the development costs? By following what is being prosed traffic will certainly be increased at Pierson, Quail and Routt on 32nd Ave.In the staff report, concern is expressed about the safety of connecting Robb Street, and I would suggest that we have the same situation existing currently at Quail and Pierson on 32nd, which can be solved by installing strategic traffic lights. Also, if 33rd was not connected it would not be possible to push lot 7 of the new development farther north to more effectively deal with the drainage and
the flood plain ?
Thank you in advance for your consideration of our objections.
Mat Glover 11355 W 33rd Ave Wheat Ridge, CO 80033 matglover117@gmail.com 303-419-3423
To: Planning and Zoning Committee,
Case# WS-16-02,
City of Wheat Ridge,
7500 West 29th Ave.,
Wheat Ridge, CO 80033
From: David W and Jill B Moss
3221 Routt St Wheat Ridge, CO
80033
We want to voice our objection to the continuation of West 33rd Avenue between Quail and
Routt Streets. This new road will disrupt our community and the added traffic will be to the
detriment of the small children that play outside on our street. It will serve as a primary vent for all the carpoolers dropping off and picking up their children from Prospect Valley Elementary
School. We already suffer from the overflow parking and traffic due to the swim club at the top
of our street.
We feel the new community would be better served by having their own access to 32nd Avenue
and not have to circle down to the north and back up our street.
Respectfully,
David and Jill Moss
Meredith Reckert
From:
Sent:
To:
Subject:
Hello Meredith and Lauren,
Stephen Archer <stephen.archer@hunterdouglas.com>
Wednesday, May 31, 2017 3:10 PM
Meredith Reckert; Lauren Mikulak
Opposition letter for extending 33rd avenue
My name is Stephen Archer and my family has quietly enjoyed living at 3260 Routt Street for 32 years. I recently received a letter talking about a new subdivision and street modifications. {WS-16-02/Merkwood Estates)
I am concerned with the increase in traffic flow if 33rd Ave is connected from Quail St to Routt St especially during school drop off and pick up times. Has a formal traffic study been performed by an independent third party? If so, could. we see the results?
I am also concerned with Emergency Vehicle access. Has a study been performed there as well? Could we see the results? In looking at the planning document on the Wheat Ridge website, it states that "A tum-around feature for vehicles is provided between Lots 1 and 2. There is no vehicular connection from Robb to West 32nd Avenue, except for pedestrian and emergency access." The included plat does not clearly show either of these stipulations as it gets very blurry when zoomed
in. I would think that either Robb Street needs to be fully planned and connected to 32nd Ave, or a 96' cul de sac needs to be added at the current "dead-end" of Robb by 32nd Ave. The city code clearly states this:
From Section 26-412 (Street Design) of the Wheat Ridge, CO code: D.Design.2.Cul-de-sacs.a.Cul-de-sacs shall have a turnaround right-of-way diameter of at least ninety-six (96) feet.3.Dead-ends.
a.Dead-end streets, with the exceptions of cul-de-sacs, shall be prohibited unless they aredesigned to connect with future streets in adjacent land that has not been platted, in which cases a temporary cul-de-sac bulb shall be required. The "eyebrows" of temporary cul-de-sac bulbs shall be designated as tracts on the plat. b.For cul-de-sacs less than two hundred (200) feet in length in a single family area, an alternate
design such as a "Y," "T," "L," or loop may be considered and approved by the city if the standard design is not feasible.
Since Robb Street is not planned to be a cul-de-sac and is also greater than 200 feet in length, the alternate "T" design proposed in the plat would not be acceptable as shown above in Section 26-412 D.3. b.
Thank you for listening and considering my opposition to extending 33rd Ave. I plan on attending the meeting on Thursday at 7pm to voice my opposition as well.
Stephen Archer (303 )883-5025
3260 Routt Street
1
5/30/17
Planning and Zoning Committee
Case# WS-16-02
City of Wheat Ridge
7500 West 29th Ave., Wheat Ridge, CO 80033
Dear Wheat Ridge Council Representatives,
We have lived in our 3200 Routt Street home in Wheat Ridge for over 20 years and are very
concerned and distressed over the possibility of modifying our existing street from a cul-de-sac
by opening the access from Routt Street to Prospect Valley School.
Pete and I along with our cul-de-sac neighbors take meticulous care of our property to ensure
that our homes are beautiful and are a life time financial investment. We are very concerned
that adding the 33rd street access will greatly reduce our home/property value. In addition, we
are very concerned that the additional traffic on our street will cause a safety risk to our
grandchild and other children.
We along with many of our cul-de-sac Routt Street neighbors have lived on this block for over
20 years and paid property taxes. Please listen to concerns and vote NO to 33rd connecting
from the end of Routt Street with a direct connection through to Pierson Street.
3200 Routt Street
Wheat Ridge, CO 80033
Meredith Reckert
From:
Sent:
To:
Subject:
Meredith, George, and Tim,
Archer, Jeff D. <Jeffrey.Archer@denverwater.org >
Wednesday, May 31, 2017 1:56 PM
Meredith Reckert; George Pond; Tim Fitzgerald
Proposed Merkwood Estates Subdivision Traffic Concerns
receive� 15-3/-1�
I am a concerned homeowner who lives close to the proposed subdivision. My name is Jeff Archer and my address is
11502 W. 31st, Pl. I live directly across 32"d ave off of Routt St.
My main concern involves traffic safety. I recently read through the packet for the City Council Presentation and looked
through the proposed plat (it is fuzzy, but I can make out some of the details):
http://www.ci.wheatridge.eo.us/ArchiveCenter/ViewFile/ltem/3924
My main concerns are:
Emergency Vehicle Access and Safety
Increased traffic on Routt St from the local Elementary School (Prospect Valley)
Emergency Vehicle Access and Safety:
-The Plat appears to show a Dead End Street that abruptly terminates at 32"d Ave. It does not appear to show a
Culdesac Bulb or any other means to turn vehicles around. The narrative does describe some sort of turnaround, but I
don't see it on the plat. It would be good to get some clarification on this. We have a Group Home in our Neighborhood
for elderly patients with Alzheimer's disease and I have seen firsthand how large the Emergency Fire Engines are that
have to navigate these neighborhood streets. I do not see any way that they could safely navigate the Dead End
Street. In this way, it almost makes traffic in these subdivisions worse than existing, not better.
-The narrative also describes some type of emergency vehicle access from 32"d Ave, but no curb cut is shown? It also
discusses a hardship for the developer to bring in 5 ft of fill to match the street grade, but it would appear that this
would be required to make a connection to 32nd Ave for Emergency Vehicles, or for neighborhood traffic. It would
appear to me that a curb cut for Robb St would be a safer way to ensure adequate access.
Increased Traffic from Prospect Valley:
It appears that an unintended consequence from building the W 33rd Ave Spool Road would be the connection to the
school, providing a significantly different and altered traffic pattern. Certainly, the traffic and danger would increase for
the residents along Routt St to the N. of 32"d Ave. This would most likely alter their historical enjoyment of their
property and potentially the safety of their families with hurried parents navigating their streets. Maybe some of these
issues can be addressed with some restrictions placed on normal school traffic-i.e. keep it to historical.
These issues are concerning and it appears are time sensitive since the City Council Meeting is tomorrow and there may
be a vote taken for this subdivision. Unfortunately, I have family obligations that prevent me from attending, but would
appreciate a response from the Planning Department and our Neighborhood City Council Representatives on how we
can address these concerns.
I would like to propose/ request that the vote be delayed so that a formal third party traffic study could be performed
and presented to satisfy some of the neighborhood concerns.
1
Ross & Carlos Fawcett
3240 Routt Street
Wheat Ridge, CO 80033
To: Planning & Zoning committee
Case# WS-16-02
Re: 33rd Ave extension between Routt & Pierson
To whom it may concern,
First off I want to say that we are pro-growth and understand
that the City of Wheat Ridge must grow and change in order
to continue to attract people and business.
Second, we are pro community and want to see our
neighborhoods connected and engaged with one another.
With that said please no we are 100°/o against the connection of
these 2 streets.
Applewood Brookside, Routt St, is a cul de sac neighborhood
that has community and is engaged and connected with each
other because it is exactly that. We feel safe and comfortable
because we know who is coming and going in our
neighborhood. We help each other and watch out for each
other. We host a block party to further this sense of
community and look forward to keeping Applewood Brookside
a small community.
Quail Hollow as a neighborhood was also founded on the
belief and expectation that it could also have a small
neighborhood community that would be engaging and its
people comfortably known as neighbors. Their own Quail
Hollow neighbors and neighborhood.
We welcome and want Markwood Estates to join our 2
neighborhoods and the City of Wheat Ridge as another small,
close knit, group of connected neighbors. Neighbors that
strengthen our community and city.
We feel the best way to maintain the Applewood Brookside,
Quail Hollow and the Markwood Estate neighborhoods as
unique and distinct communities would be to NOT connect
them with a road. Rather we would like to see them
connected with a pedestrian thoroughfare. A connection that
allows us to connect as friends and neighbors and citizens of
Wheat Ridge. A connection that can bring 3 neighborhoods
together and yet still maintain the long standing small
communities that have been established.
Please amend the Merkwood estate neighborhood to reflect
this. Please give the "New Subdivision" it's own access and
street from 32nd. Let it grow and become its own distinct
neighborhood of families, friends and citizens.
Allow the 3 neighborhood communities to be distinct and
connected.
Do not put a street through. Do not destroy the peace and
small community of two neighborhoods for the sake of one.
Please connect us with a pedestrian green belt that brings the
benefits of safety and community without changing our distinct
and separate neighborhoods.
Case# WS-16-02
Planning and Zoning Committee
C:-tty of Wheat Ridge, CO.
To all those in need of making a decision:
Please consider the following information before making any harsh
decisions:
1.We have lived here at this residence (3291 Routt St.) for 27 years.
We selected this residence because it was a Cul-de Sac which gave
it a higher property value.
2.We selected this site because we wanted our children to live and
play in a safe environment-free of thru-traffic.
If you allow this area to be re-zoned for thru traffic you would eliminate
and cause my home to lose its property value as well as causing traffic
hazards for the children living on this Cul-de-sac.
We are already inundated with heavy traffic from the swimming pool
off of 32nd street during the summer months. Many of the residents,
including my family, have trouble entering our driveways because of
uncourteous drivers who care more for taking part in the swimming
pool than those who live here. There is very limited parking on Routt
�·-·�---·
If you allow a street to be constructed from Routt St. to Quail, you will
create even more parking and traffic problems. Parents who have
children at Prospect Valley Elementary School already cause traffic
problems while awaiting their children to be released from school. The
congestion and hazards of vehicles trying to get onto 32"d St. would be
magnified.
I don't want to assume that you have already surveyed the proposed
route for the 33rd street, but I believe that the residents who have just
purchased homes off of Quail St. want a Cul-de-sac environment and
not a thru street.
When the applicants were bringing dirt and other debris onto the
mentioned property, they used the entrance off 32nd street and worked
just fine, except for the dust and noise. Why can't they allow in their
proposed building plans to allow for only the one entrance off of 32"d
street and they could identify with the rest of us how nice it is to live
in a Cul-de-sac environment?
Please take all of these suggestions and worries into consideration
before granting the building of another street. The parking for the
Baptist Church, Elementary School, swimming pool and heavy traffic off
of 1-70 to Kipling is already at a stressful level.
Respectfu I ly,
Ross and Olga Casados
3291 Routt St.
Wheat Ridge, CO. 80033
To whom it may concern, May 26, 2017 5 -:30 -r :r.J
We are the owners of the home located at 3310 Routt St. It has come to our attention, despite being informed
differently, that there is a proposal to extend 33rd street from Pierson St. to Routt St .. This will negatively impact our
home and neighborhood in several ways; Safety for our streets, congestion and noise due to heavier traffic and our
home's current value.
We are currently enjoying a quiet approximately 20 home "neighborhood". Extending 33rd to Pierson will increase traffic
due to the elementary school located on Pierson. Prospect Valley Elementary is almost 80% choice enrollment. This
brings almost 600 students from outside our neighborhood into this small area. All of these students are brought in by
cars, there is no bus service to this school. That means even placing an average of 2 students per car, over 300 cars twice
a day to pick up their students. Even if we only get 1/3 of that traffic through to our street, 100 extra cars that don't
belong in this area will be coming through our street at least twice a day. We have O children on our street currently
enrolled in Prospect Valley. This doesn't improve our safety at all.
This will also create extra noise and congestion. After talking with a real estate appraiser, he informed us that he would
take the value down of our house by approximately $50,000. This not only effects our property, but everyone on our
street and everyone in each on each of the affected streets. It seems that the Merkwood homes community would also
like to boast that their neighborhood is a quiet cul-de-sac such as ours and want to have their home value reflect this.
I am not one to just complain, I propose to make a slight change that would benefit everyone involved. Create a foot
path connecting the neighborhoods. Merkwood homes would have to adjust their plans by a few feet, but that is better
than the width of an entire street. Their neighborhood could have an entrance off of 32"d (called Robb St. as we were
told) to create their more desirable quiet cul-de-sac and the children/adults would still have a quicker access to Prospect
Valley Elementary. The city could beautify this area, or a possibility that it could be sold to us to improve and maintain
(we are just to the north of the proposed street).
We encourage you to seriously consider our proposal and our information on how this change will devalue the
Applewood neighborhood.
Thank you for your time,
Mark and Michele Hil1am
3310 Routt St.
Wheat Ridge
Communty Development
City of Wheat Ridge
7500 W. 29th Ave.
Wheat Ridge, CO 80033
29 May 2017
RE: Opposition to 33rd Ave. cut through from Routt St. to Quail St., Case #WS-16-02.
Attn: Planning and Zoning Committee,
My name is Lori Marcello and I live at 3241 Routt St. I am a 1983 Wheat Ridge High School
graduate and am proud to say I've never had a zip code other than 80033. I have supported the
Wheat Ridge community through volunteer work in the greenbelt and beautifying our street
easement. I have even helped organize our neighborhood to consolidate trash companies to
stop noise and wear and tear on our street. Our neighborhood was currently in the process of
funding and replacing the worn-our Applewood Brookside sign on 32nd & Routt. (see attached
examples #1 & #2)
I am in opposition to the 33rd Avenue cut through to Quail street from Routt Street for several
reasons.
First, this isn't neighborhood Connectivity. It's connecting our quiet cul-de-sac to a school of
500 child1 en with practice fields. If 50% of the cars carrying 2 children each take the path of
least resistance through our street, that will create 125 more cars on our street at least twice a
day. And I doubt there are 2 children in every car, so this estimate may be low. This is not
counting the cars regularly coming and going to the games and practice on the fields. We
already have quite a lot of traffic congestion at the 32nd end of our street due to Applewood
Knolls Swimming Pool and swim meets.
Second, it would devalue our homes. One of the reasons my husband and I chose this
particular lot in Applewood as newlyweds 27 years ago to build our home was because it was a
cul-de-sac street. We knew our children would be safe. Several years ago it was mentioned
that the City of Wheat Ridge needed the street easement in the cul-de-sac to possibly access
the farm property if ever developed. We understood that, but never thought our quiet
neighborhood would become a thoroughfare to Quail and Prospect Valley Elementary.
There are several obvious options that would allow access to the new development without
detrimentally effecting Routt Street and opening 33rd Ave. to Quail Street. I am hoping the
Planning Commission cares about those who have cared about Wheat Ridge and seriously
considers these options instead. Thank you for your time.
Sincerely,
�� Lori Marcello
303 808-9704
Community Development
City of Wheat Ridge
7500 W. 29th Ave.
Wheat Ridge CO 80033
Subject: 33rd Ave. cut through and Merkwood Homes development projects
Case # WS-16-02
Attention: Planning and Zoning Committee,
This letter is in response to the intended project to cut through 33rd Avenue from Routt
Street to the new Quail Hollow subdivision. Additionally this letter will address the site plan
for the Merkwood Homes development.
First, 33rd Ave. Cutting this road through is a bad idea for many reasons and would only
benefit a very few that don't live in the neighborhood. Currently Routt St. and Quail Hollow
access are cul-de-sacs. This limits the traffic to only the folks who live in these areas. Most of
us bought our homes with this benefit in mind. By cutting 33rd Ave. through it would
significantly increase traffic through Routt street homes as well as Quail Hollow homes. I
also believe that cutting 33rd Ave. would also significantly reduce property values, increase
traffic noise and pollution as well as increase the danger to the children who live and play in
these areas. Additionally, it is not necessary to complete 33rd Ave. to support the proposed
Merkwood Homes development. Access to that development can stand on its own via
access from 32nd Ave.
The developers of Merkwood have told me directly that the proposed homes will face east
with the back yards adjacent to the current backyards of the homes along Routt St. I submit
there are many reasons NOT to do it this way and many more reasons to reverse the plot
plan so to face the new homes west. The attached letter details this proposed plan and I ask
and encourage you to please consider it in your plan.
33rd Ave. cut through is a bad idea. Please don't let the profit driven developer benefit at
the expense of the many homeowners who will suffer from the completion of this project.
Do not proceed with cutting through 33rd Ave.
Sincerely,
Doug Fisher
3220 Routt St.
Wheat Ridge CO 80033
720-318-4591
dougl 7july@gmail.com
Merkwood Homes Applewood
Site Plan Design suggestion/proposal --�-�-------
Suggest ccess road on
west side of homes
Propose that houses face west instead of east. There are many advantages to this design.
Advantages of West facing fronts:
1.Privacy-Everyone wants to have backyard privacy. If proposed homes were facing west their backyards would
provide extreme privacy. Back yards would be facing the church which is quite far away and owners would not feel
like they have neighbors sitting right on their fences.
2.Backyard patios/decks would be shaded by the house in the afternoon making for a more pleasant backyard
summertime experience.
3.With access road separating proposed houses from neighbors to the west both current residents and new
homeowners will not feel so closed in and cramped.
4.Driveways facing west will melt snow much easier in the winter due to afternoon sun. Driveways facing east are
shaded in the afternoon and tend to ice up and stay icy all winter if not shoveled immediately after a storm.
This proposal is a win/win for everyone. There really is no down side to implementing this suggestion.
If you have questions or comments or wish to discuss please feel free to contact me.
Thank you for your consideration. Doug Fisher 720-318-4591
Merkwood Homes Applewood
Site Plan Design Sl:Jggestion/proposal
Suggest access road on west side of homes
Propose that houses face west instead of east. There are many advantages to this design.
Advantages of West facing fronts:
1.Privacy-Everyone wants to have backyard privacy. If proposed homes were facing west their backyards would
provide extreme privacy. Back yards would be facing the church which is quite far away and owners would not feel
like they have neighbors sitting right on their fences.
2.Backyard patios/decks would be shaded by the house in the afternoon making for a more pleasant backyard
summertime experience.
3.With access road separating proposed houses from neighbors to the west both current residents and new
homeowners will not feel so closed in and cramped.
4.Driveways facing west will melt snow much easier in the winter due to afternoon sun. Driveways facing east are
shaded in the afternoon and tend to ice up and stay icy all winter if not shoveled immediately after a storm.
This proposal is a win/win for everyone. There really is no down side to implementing this suggestion.
If you have questions or comments or wish to discuss please feel free to contact me.
Thank you for your consideration. Doug Fisher 720-318-4591
Dear Planning Commission, 30 May 2017
My name is Duane Chesley and I live at 3261 Routt Street. I have lived in
Wheat Ridge for 55 years and the last 28 years on Routt Street.
Your plan to continue 33rd Avenue from Quail Street to Routt Street makes no
sense. It will only degrade the quality and value of three neighborhoods -Quail
Hollow, Applewood Brookside (Routt) and the new soon to be developed housing
area on Robb Street. It appears you are trying to fix something that is not
broken.
If 33rd Avenue is constructed the quiet nature of our neighborhoods will no
longer exist. Routt Street will become a feeder street serving Prospect Valley
school with an increase of traffic many times over.
I urge you to cancel this planned extension of 33rd Avenue and save our quiet
neighborhoods.
/s/ Duane Chesley
303-238-5982
IM/N�
3 2 81 'Ro-uft Stree:t'
Wheat;R� CO 80033
May 26, 2017
Hand Delivered
Planning and Zoning Committee
City of Wheat Ridge
7500 W. 29th Avenue
Wheat Ridge, CO 80033
Re: Case No. WS-16-02
To whom it may concern:
(720)4-80-7337
This letter is submitted in opposition to the application filed by Merkwood Homes for approval
of a 7-lot major subdivision with right-of-way dedication zoned Residential-One (R-1 ). It is our
understanding that if this application is approved, the cul-de-sac at the end of Routt Street would
be opened up and become 33rd Avenue and then ultimately connect to Quail Street through the
new Quail Hollow subdivision. As residents of Routt Street, we strongly feel that opening up the
cul-de-sac at the end of Routt Street would be detrimental for the following reasons:
--It would increase traffic and cause our normally quiet street to be much busier. One of the
characteristics that drew us to our home was the idyllic setting at the end of a cul-de-sac.
--It would negatively aff.ecUhe value of our home and the homes around us.
--It would cause extreme safety concerns for us and our neighbors. Our grandchildren play in
the cul-de-sac and our neighborhood often hosts block parties and get-togethers in the cul-de-sac.
Most of the residents on Routt Street have lived here for many years. We are a tight-knit
neighborhood and we urge you to deny the application filed by Merkwood Homes.
1
David Hay
3280 Routt St.
Wheat Ridge, CO 80033
May 31, 2017
Planning and Zoning Committee
Case# WS-16-02
City of Wheat Ridge
7500 West 29th Ave.
Wheat Ridge, CO 80033
Dear Sir or Madam,
I am writing in regard to the proposed expansion of 33rd Ave between Routt St. and Quail
St. as part of the referenced case number above. I wish to object to the expansion of 33rd
Ave. as it will negatively impact the character of our neighborhood as well as our property
value.
Providing a connection between Routt St. and Quail St. will increase the traffic along Routt
St., making it more dangerous for our children and disrupting the quiet character of our
cul-de-sac. Today, ifwe see a car on the street, we typically know who it belongs to. A
through street would mean a larger number of strangers driving by our house, reducing our
sense of community and safety.
In addition, properties on a cul-de-sac are typically more desirable for the very reason that
they do not go through. By converting our cul-de-sac into a through street, I would expect
our property value to be negatively impacted. In addition, the construction of 33rd Ave.
would impose the expense of updating our landscaping to account for the newly
constructed corner.
I understand and applaud the desire to make the neighborhood more walkable. I enjoy
walking over to Prospect Valley with my kids to play on the fields and playground
occasionally. That does not mean that the street needs to have through access for vehicles.
For example, a sidewalk between Routt St. and Robb St., perhaps with some green-space or
other landscaping, would provide for pedestrian access and improve the overall feel of our
neighborhood as well as Quail Hollow and the new Merkwood Estates development. It
would also allow for larger lot sizes in the new subdivision. Finally, access to Robb St. would
be easier and cheaper it it was only connected to Quail Hollow and be less impactful to the
existing neighborhoods.
I ask that you to reject the current plat design in favor of a design that provides through
access only to pedestrians and, preferably, connects the new subdivision to Quail Hollow.
Sincerely,
David Hay
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MERKWOOD ESTATES CIVIL CONSTRUCTION DOCUMENTS
LOCATED IN THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 28, TOWNSHIP 3 SOUTH, RANGE 68 WEST OF THE 6TH P.M.
CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO.
MERKWOOD ESTATES - CIVIL CONSTRUCTION DOCUMENTS
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3461 RINGSBY COURT, SUITE 125DENVER, CO 80216
201 EAST LAS ANIMAS, SUITE 113COLORADO SPRINGS, CO 80903
720.413.9691INFO@ALTITUDELANDCO.COMWWW.ALTITUDELANDCO.COM
CIVIL|SURVEY|PLANNING|LANDSCAPE
LTITUDE
LAND CONSULTANTS INC
This document is an instrument of service, and as suchremains the property of the Engineer. Permission for useof this document is limited and can be extended only bywritten agreement with Altitude Land Consultants.
DRAFT
1 OCTOBER 17, 2016 GHP2 JANUARY 19, 2017 GHP3 MARCH 17, 2017 GHP4 APRIL 28, 2017 GHP5 JUNE 01, 2017 GHP
GENERAL NOTES:
1. ALL SURVEY INFORMATION CONTAINED HEREIN WAS PERFORMED IN
JULY 2015 BY BARRON LAND LLC AND SUPPLEMENTED IN APRIL 2016
BY ALTITUDE LAND CONSULTANTS.
2. UTILITIES SHOWN HEREON ARE BASED ON GRAPHICAL EVIDENCE,
UTILITY MAPS FROM THE GOVERNING JURISDICTIONS AND SURVEYED
EVIDENCE IN THE FIELD.
3. SITE ADDRESS IS: APPROXIMATELY 11435 WEST 32ND AVENUE, WHEAT
RIDGE, CO 80033.
4.SITE BENCHMARK IS: CITY OF WHEAT RIDGE BENCHMARK PHAC-2.
ELEVATION - 5451.56 (NAVD88).
5.ALL DRIVEWAYS SHALL ADHERE TO CDOT M-609-1, ADA COMPLIANT
TYPE 3 (REFER TO SHEET CD-9.2 FOR DETAIL).
SHEET 03 OF 21
N
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0 10 20 40 60
( IN FEET )
1 inch = 20 ft.
WATER QUALITY POND NOTES:
1. THE POND SHALL LIE WITHIN A NON-BUILDABLE TRACT AND IS TO BE
MAINTAINED BY THE SUBDIVISION HOA.
2. THE POND SHALL BE LOCATED:
A.) A MINIMUM OF 20' SOUTH OF THE FEMA REGULATED FLOODWAY.
B.) A MINIMUM OF 5' AWAY FROM ANY PROPERTY LINE OR UTILITY
EASEMENT.W. 33RD AVE. CONNECTION DETAIL
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RIGHT OF WAY LINE
ADJACENT PROPERTY LINE
EXISTING SANITARY SEWER
PROPOSED SANITARY SEWER
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PROPOSED UNDERDRAIN
EXISTING WATER
PROPOSED WATER
EXISTING OVERHEAD UTILITY
EXISTING CONTOUR
PROPOSED CONTOUR
EXISTING SPOT ELEVATION
PROPOSED SPOT ELEVATION
SANITARY SEWER MANHOLE
FIRE HYDRANT
WATER VALVE
WATER METER
Legend
FL: 53XX.X
FL: 53XX.X
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Meredith Reckert
From:
Sent:
To:
Subject:
Follow Up Flag:
Flag Status:
Hi Meredith,
Kral, Bruce < BKral@westmetrofire.org >
Thursday, June 15, 2017 11 :01 AM
Meredith Reckert
RE: Merkwood Estate Regroup Meeting
Follow up
Flagged
I would concur that a connection with Quail via 33rd Avenue provides a vital link to fire and emergency access to the
proposed Merkwood Estates. The connection of 33rd Avenue through to Quail Street addresses the fire code
requirements regarding dead-end streets over 150' long and a secondary access point remote from Routt and
Colfax. Installing obstructions like gates or bollards in the middle of a street acting as a designated fire access route
creates delays in fire and ambulance response. The gate would also generate long term maintenance issues with snow
removal and road surface upkeep further complicating emergency response.
Bruce Kral, CFO
Fire Marshal
West Metro Fire Protection District
433 South Allison Parkway
Lakewood, CO 80226
(303)989-4307 ext. 513
bkral@westmetrofire.org• •
Everyone's Flghl
Attachment 14
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ITEM NO: DATE: July 24, 2017 REQUEST FOR CITY COUNCIL ACTION
TITLE: COUNCIL BILL 15-2017 - AN ORDINANCE APPROVING A
PERMANENT EASEMENT TO EQUINOX PROPERTIES,
LLC FOR THE PURPOSE OF CONSTRUCTING A STORMWATER STRUCTURE ON CITY-OWNED PROPERTY PUBLIC HEARING ORDINANCES FOR 1ST READING (07/24/2017) BIDS/MOTIONS ORDINANCES FOR 2ND READING (08/14/2017)
RESOLUTIONS
QUASI-JUDICIAL: YES NO
______________________________ ______________________________
Director of Parks and Recreation City Manager ISSUE: Equinox Properties, LLC is expanding and conducting improvements to the Circle K located at
3805 Kipling Street. As part of these improvements a new storm water/drainage structure is
required. This structure is located in Lena Gulch on city-owned property, just south of the Recreation Center at 4005 Kipling Street. PRIOR ACTION: Equinox Properties, LLC applied to the Jefferson County Open Space Department for a subordination of the reverter clause for a utility easement on park property. Jefferson County approved the easement request contingent on the granting of a permanent easement by City Council.
Earlier this month, the City approved Equinox Subdivision Filing No. 1, an administrative subdivision plat which has been recorded with the Jefferson County Clerk and Recorder. The plat and easement allow for redevelopment of the existing Circle K and creates a new development lot.
Council Action Form – Easement for Circle K Improvements
July 24, 2017
Page 2 FINANCIAL IMPACT: There is no direct financial impact to the City.
BACKGROUND: When open space funds are used to purchase property, and Jefferson County participates in the acquisition by contributing additional county funds, a reverter clause or real estate encumbrance
is placed on the property to ensure that the property always be used for the original park and
recreation purpose intended. If the property is not used for park and recreation purposes, such as a utility easement, Jefferson County Open Space removes the reverter clause on the portion of the property required. In this specific case the reverter clause has been removed in the area required for the storm water structure and staff is requesting City Council approve a permanent
easement on City Park and Recreation property.
RECOMMENDATIONS: Staff recommends a permanent easement be approved by the City Council.
RECOMMENDED MOTION:
“I move to approve Council Bill 15-2017, an ordinance approving a permanent easement to Equinox Properties, LLC for the purpose of constructing a storm water structure on city-owned property.”
Or,
“I move to postpone indefinitely Council Bill 15-2017, an ordinance approving a permanent easement to Equinox Properties, LLC for the purpose of constructing a storm water structure on city-owned property for the following reason(s) _______________________________.”
REPORT PREPARED BY: Lauren Mikulak, Senior Planner Joyce Manwaring, Parks and Recreation Director Heather Geyer, Administrative Services Director
ATTACHMENTS: 1. Council Bill No. 15-2017 (with Exhibit) 2. Easement Map 3. Subdivision Plat
Attachment 1
CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER ___________
COUNCIL BILL NO. 15 ORDINANCE NO. _________ Series 2017 TITLE: AN ORDINANCE GRANTING A PERMANENT DRAINAGE EASEMENT TO
EQUINOX PROPERTIES, LLC, FOR THE PURPOSE OF CONSTRUCTING A STORMWATER STRUCTURE ON CITY-OWNED PROPERTY
WHEREAS, the City of Wheat Ridge is a home rule municipality having all powers conferred by Article XX of the Colorado Constitution; and
WHEREAS, the Council is authorized by Section 16.5 of the Charter to dispose
of real property held by the City, by ordinance; and
WHEREAS, the Council wishes to grant a permanent drainage easement across real property owned by the City in the vicinity of 38th Avenue and Kipling Street.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WHEAT RIDGE, COLORADO: Section 1. Easement approved. The Council hereby approves the grant of a permanent drainage easement across City-owned property, in the form attached hereto
as Exhibit 1 and fully incorporated by this reference. The Mayor and City Clerk are
authorized and directed to execute the same. Section 2. Severability, Conflicting Ordinances Repealed. If any section, subsection or clause of this Ordinance shall be deemed to be unconstitutional or
otherwise invalid, the validity of the remaining sections, subsections and clauses shall
not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 3. Effective Date. This Ordinance shall take effect 15 days after final
publication, as provided by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of ___ to ___ on this 7th day of July, 2017, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge, and Public Hearing and consideration on final
passage set for August 14, 2017 at 7:00 p.m., in the Council Chambers, 7500 West 29th
Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ___ to ___, this _____ day of ______________, 2017.
SIGNED by the Mayor on this _____ day of ____________, 2017.
_________________________ Joyce Jay, Mayor ATTEST:
_________________________ Janelle Shaver, City Clerk
Approved as to Form _________________________
Gerald E. Dahl, City Attorney
First Publication: Second Publication: Wheat Ridge Transcript
Effective Date:
Published: Wheat Ridge Transcript and www.ci.wheatridge.co.us
Exhibit 1 Form of easement
[attached]
PERMANENT EASEMENT
Location: 3805 Kipling St.
Wheat Ridge, Colorado 80033
KNOW ALL MEN BY THESE PRESENTS, that the (:ity of Wheat Ridge, hereinafter called the
"Grantor" for and in consideration of the sum of TEN and 00/100 DOLLARS ($10.00) and other valuable consideration, the receipt and sufficiency of which are hereby confessed and acknowledged,
does hereby give and grant to Equinox Properties, LLC, whose address is 1873 S. Bellaire St., Denver, County of Jefferson, State of Colorado, 80222, hereinafter called "Grantee" a PERMANENT EASEMENT on, along, over and across the following described premises to-wit:
A tract ofland lying in the SE� of Section 21, Township 3 South, Range 69 West of the 6th
Principal Meridian, City of Wheat Ridge, County of Jefferson, State of Colorado, described as:
-See Exhibit A (2 pages) hereunto attached and incorporated by this reference -
NOTE: All bearings are relative to one another and are based on the South line of the SE �of said Section 21 as shown on the City of Wheat Ridge Control Diagram which bears
S89° 12'50" W, being monumented on the Southeast Comer by a 3114'' AL cap LS13212 and the Southwest Comer of said SE 1h Section by a 3114'' AL cap LS13212, T.3S., R.69W. of the 6thP.M.
For the purpose of: The construction and maintenance of a drainage conveyance facility and any
drainage related-items lying within the bounds of the area described herein.
Subject to the following terms and conditions: To the extent permitted by law, and without waiving any immunities, protections, or defenses available at common law or under statute, including, without limitation, the Colorado Governmental Immunities Act, Section 24-10-101, et seq., C.R.S., the Grantee, individually and for itself only, agrees to hold harmless the Grantor from and against any suit, claim, attorney's fees, loss or damage, including personal injury or loss
of life, which may occur as a result of negligent construction or maintenance of said drainage improvement work by and/or for the Grantee on the property subject to this easement.
Said tract contains 1,736 square feet (0.0399 acres), more or less.
Also known by street and number as: 3805 Kipling St, Wheat Ridge, CO 80033.
And the Grantor hereby covenants with the Grantee that Grantor has good title to the aforedescribed premises; and that Grantor has good and lawful right to grant this easement.
IN WITNESS WHEREOF, the undersigned has hereunto set its hand this _day of A.D.,2017.
City of Wheat Ridge
By: _____
STATE OF COLORADO
COUNTY OF JEFFERSON
) ) SS.
)
The foregoing instrument was acknowledged before me this __ day of , 2017, by
______ _, as of City of Wheat Ridge.
My commission expires , . Witness my hand and official seal.
SEAL Notary Public otarv' s Address
Exhibit 1
EXHIBIT A SECTION 21, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH P.M. CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO
SHEET 1 OF 2
LEGAL DESCRIPTION
A PARCEL OF LAND LOCATED IN THE SOUTHEAST 1/4 OF SECTION 21, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH PRINCIPAL MERIDIAN, CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO, DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 21, FROM WHICH THE SOUTH 1/4 CORNER OF SAID SECTION 21 BEARS S89"12'50"W WHICH IS THE BASIS OF BEARINGS FOR ALL BEARINGS STATED HEREIN; THENCE N37"49'05"W, A DISTANCE OF 450.28 FEET TO THE TRUE POINT OF BEGINNING;
THENCE N15"40'53"W, A DISTANCE OF 113.31 FEET; THENCE S74"19'07"W, A DISTANCE OF 15.00 FEET; THENCE S15'40'53"E, A DISTANCE OF 118.15 FEET;
THENCE N56"26'03"E, A DISTANCE OF 15. 76 FEET TO THE TRUE POINT OF BEGINNING.
THE DESCRIBED PARCEL CONTAINS 1,736 SQUARE FEET OR 0.0399 ACRES, MORE OR LESS.
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prepared by: ROBERT J. RUBINO RUBINO SURVEYING 3312 AIRPORT ROAD BOULDER, CO 80301 (303)464-9515 FAX (303)464-7792E-MAIL: rubinosurveying@ool.com
DRAWN BY: BR I APPROVED BY: RJR I
ROBERT J. RUBINO, P.L.S. 14142
16135EASEMENT.DWG
DATE: APRIL 9. 2017 ] JOB NO. 16135
EXHIBIT A
SECTION 21, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH P.M. CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO
S74"19'07"W 15.00'
SHEET 2 OF 2
DESCRIBED PARCEL
/ �
1,736 SQ. FT./0.0399 ACRES
0; 4'> o. 0' ·' \u\
% I I
/ '\_E 1/4 COR SEC 21 T3S R69W, FOUND 3. 25" BRASS CAP IN RANGE BOX
1-w w
PLS 15212
1 1
�;-TRUE POINT OF BEGINNING
N56'26'03"E '\_
s:: 0:::
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EXISTING PROPERTY LINE
Sl /4 COR SEC 21
3" ALU CAP IN RANGE BOX
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� T.3S R69W, FOUND /
T3S R69W, FOUND
PLS 13212 . (BASIS OF BEARINGS) � -----S89'12'50"W
/
POINT OF COMMENCEMENT SE COR SEC 21
3" ALU CAP IN RANGE BOX PLS ILLEGIBLE
WEST 38TH AVE
30 0
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30
RUBINO SURVEYING 3312 �RPORT ROAD BOULDER, CO 80301
Scale 1" =30 ft
(303)464-9515 FAX (303)464-7792E-MAIL: rubinosurveying@aal.com
DRAWN BY: BR APPROVED BY: RJR
ROBERT J. RUBINO, P.L.S. 14142
16135EASEMENT.DWG
DATE: APRIL 9, 2017 JOB NO. 161 35
39TH AVE
38TH AVE
KI
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Legend
Equinox Subdivision
Geographic Information Systems
Data Source: City of Wheat Ridge
State Plane Coordinate Projection Colorado Central ZoneDatum: NAD83 ±
0 40 80 120 160
Feet
DISCLAIMER NOTICE:
This is a pictorial representation of geographic and demographic information. Relianceupon the accuracy, reliability and authority of this information is solely requestor’sresponsibility. The City of Wheat Ridge, in Jefferson County, Colorado - a politicalsubdivision of the State of Colorado, has compiled for its use certain computerizedinformation. This information is available to assist in identifying general areas of concernonly. The computerized information provided should only be relied upon with corroborationof the methods, assumptions, and results by a qualified independent source. The user ofthis information shall indemnify and hold free the City of Wheat Ridge from any and allliabilities, damages, lawsuits, and causes of action that result as a consequence of hisreliance on information provided herein.
Subject Easement
Lot 2
Tract A
Lot 1
Attachment 2
OWNER'S CERTIFICATE:
WE, CIRCLE K STORES INC., AND EQUINOX PROPERTIES, LLC, BEING THE OWNERS OF THE REAL
PROPERTY OF 3.0551 ACRES DESCRIBED AS FOLLOWS;
PARCEL 1:
THAT PART OF THE EAST 1/2 EAST 1/2 SOUTHEAST 1/4 SOUTHEAST 1/4 OF SECTION 21, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH PRINCIPAL MERIDIAN, COUNTY OF JEFFERSON, STATE OF COLORADO, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHEAST CORNER OF SAID SECTION; RUNNING THENCE NORTH ALONG EAST LINE OF SAID SECTION 762 FEET TO A POINT; RUNNING THENCE IN A SOUTHWESTERLY DIRECTION
IN A STRAIGHT LINE TO A POINT ON WEST LINE OF SAID E1/2E1/2SE1/4SE1/4 OF SAID SECTION, WHICH POINT IS 600 FEET NORTH OF SOUTH LINE OF SAID SECTION;
RUNNING THENCE ALONG WEST LINE OF SAID E1/2E1/2SE1/4SE1/4 TO SOUTH LINE OF SAID SECTION; RUNNING THENCE EAST ALONG SOUTH LINE OF SAID SECTION TO THE TRUE POINT OF BEGINNING.
EXCEPT THAT PORTION DEEDED TO STANDARD OIL COMPANY, RECORDED OCTOBER 23, 1956 IN BOOK 1026 AT PAGE 160, OF THE RECORDS OF JEFFERSON COUNTY;
AND EXCEPT THAT PORTION DEEDED TO THE AMERICAN OIL COMPANY, RECORDED JUNE 10, 1968 IN BOOK 2024 AT PAGE 347;
AND EXCEPT RIGHT OF WAY FOR WEST 38TH AVENUE, AND RIGHT OF WAY FOR KIPLING STREET WHICH HAVE PREVIOUSLY BEEN DEDICATED TO THE COUNTY OF JEFFERSON, STA TE OF COLORADO;
AND EXCEPT THAT PORTION CONVEYED TO THE CITY OF WHEAT RIDGE BY QUIT CLAIM DEED RECORDED MARCH 29, 1989 AT RECEPTION NO. 89026317;
AND EXCEPT THOSE PORTIONS CONVEYED TO THE CITY OF WHEAT RIDGE BY WARRANTY DEEDS RECORDED JULY 23, 1999 AT RECEPTION NO. F0913893 AND F0913895;
AND EXCEPT THAT PORTION CONVEYED TO THE CITY OF WHEAT RIDGE BY DEED RECORDED MAY 7, 1980 AT RECEPTION NO. 80035262;
AND EXCEPT ANY PORTION LOCATED WITHIN THE CONSOLIDATION PLAT AMOCO STATION NO. 5215 RECORDED APRIL 25, 1989 AT RECEPTION NO. 89034911.
PARCEL 2:
A TRACT OF LAND LYING IN THE SOUTHEAST 1/4 OF SECTION 21, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH PRINCIPAL MERIDIAN, CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO, DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEAST CORNER OF WEST 1/2 OF THE EAST 1/2 OF SOUTHEAST 1/4 OF
THE SOUTHEAST 1/4 OF SAID SECTION 21;
THENCE NORTHERLY ALONG THE EAST LINE OF THE SAID WEST 1/2 A DISTANCE OF 30 FEET TO THE TRUE POINT OF BEGINNING; SAID POINT LYING ON THE NORTH RIGHT OF WAY LINE OF WEST 38TH AVENUE; THENCE NORTHERLY ALONG THE EAST LINE OF THE SAID WEST 1/2 A DISTANCE OF 296.4 FEET;
THENCE ON A DEFLECTION LEFT 99'30', A DISTANCE OF 20.28 FEET TO A POINT WHICH LIES 20
FEET WEST OF THE EAST LINE OF THE SAID WEST 1 /2;
THENCE SOUTHERLY PARALLEL TO THE SAID EAST LINE OF THE WEST 1/2 A DISTANCE OF 293.0 FEET MORE OR LESS TO A POINT ON THE NORTHERLY RIGHT OF WAY LINE OF WEST 38TH AVENUE;
THENCE EASTERLY A DISTANCE OF 20 FEET ALONG THE SAID NORTHERLY RIGHT WAY LINE OF WEST 38TH AVENUE TO THE TRUE POINT OF BEGINNING.
PARCEL 3:
LOT 1, CONSOLIDATION PLAT AMOCO STATION NO. 5215 RECORDED APRIL 25, 1989 AT RECEPTION NO. 89034911, COUNTY OF JEFFERSON, STATE OF COLORADO.
THE SUBJECT PROPERTY BEING MORE PARTICULARLY DESCRIBED AS:
A PARCEL OF LAND LOCATED IN THE SOUTHEAST 1/4 OF SECTION 21, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH PRINCIPAL MERIDIAN, CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO, DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 21, FROM WHICH THE SOUTH 1 /4
CORNER OF SAID SECTION 21 BEARS S89'12'50"W WHICH IS THE BASIS OF BEARINGS FOR ALL
BEARINGS STATED HEREIN; THENCE N38'49'34"W, A DISTANCE OF 75.09 FEET TO THE WESTERLY ROW LINE OF KIPLING STREET AND THE TRUE POINT OF BEGINNING;
THENCE N00'04' 42"W ALONG SAID WESTERLY LINE, A DISTANCE OF 185.87 FEET;
THENCE S89'12'50"W ALONG SAID WESTERLY LINE, A DISTANCE OF 8.00 FEET;
THENCE N00'04' 42"W ALONG SAID WESTERLY LINE, A DISTANCE OF 315.31 FEET;
THENCE NORTHWESTERLY ALONG A CURVE CONCAVE TO THE SOUTHWEST (SAID CURVE HAVING A
RADIUS OF 22.00 FEET, A DELTA ANGLE OF 117'05'08", A CHORD BEARING N58'37'16"W, 37.53
FEET), AN ARC LENGTH OF 44.96 FEET;
THENCE SOUTHWESTERLY ALONG A CURVE CONCAVE TO THE SOUTHEAST (SAID CURVE HAVING A
RADIUS OF 117.00 FEET, A DEL TA ANGLE OF 18'09'15", A CHORD BEARING S53'45'33"W, 36. 92
FEET), AN ARC LENGTH OF 37.07 FEET;
THENCE S44'40'55"W, A DISTANCE OF 31.76 FEET;
THENCE N45'19'05"W, A DISTANCE OF 55.10 FEET;
THENCE S47'55'18"W, A DISTANCE OF 23.93 FEET;
THENCE S28'55'18"W, A DISTANCE OF 34.00 FEET;
THENCE S00'24'42"E, A DISTANCE OF 61.00 FEET;
THENCE S51"35'18"W, A DISTANCE OF 35.00 FEET;
THENCE S17'05'18"W, A DISTANCE OF 86.00 FEET;
THENCE S56'26'03"W, A DISTANCE OF 64.31 FEET;
THENCE S80'25'18"W, A DISTANCE OF 13.00 FEET;
THENCE S00'06'34"E, A DISTANCE OF 3.30 FEET;
THENCE S80'23'26"W, A DISTANCE OF 19.18 FEET THE EASTERLY LINE OF THE WHEAT RIDGE GROUP SUBDIVISION;
THENCE S00'06'34"E ALONG SAID EASTERLY LINE, A DISTANCE OF 293.29 FEET TO THE NORTHERLY ROW LINE OF WEST 38TH AVENUE;
THENCE N89'12'50"E ALONG SAID NORTHERLY LINE, A DISTANCE OF 145.27 FEET;
THENCE N00'04'42"W ALONG SAID NORTHERLY LINE, A DISTANCE OF 0.50 FEET;
THENCE N89'12'50"E ALONG SAID NORTHERLY LINE, A DISTANCE OF 129.37 FEET;
THENCE NORTHEASTERLY ALONG A CURVE CONCAVE TO THE NORTHWEST (SAID CURVE HAVING A
RADIUS OF 29.00 FEET, A DELTA ANGLE OF 89'17'32", A CHORD BEARING N44'34'04"E, 40.76
FEET), AN ARC LENGTH OF 45.19 FEET TO THE TRUE POINT OF BEGINNING.
AND HAVE LAID OUT, SUBDIVIDED AND PLATTED SAID LAND AS PER THE DRAWING HEREON CONTAINED UNDER THE NAME UNDER THE NAME AND STYLE OF EQUINOX SUBDIVISION FILING NO. 1, A SUBDIVISION OF A PART OF THE CITY OF WHEAT RIDGE, COLORADO AND BY THESE PRESENTS
DO DEDICATE TO THE CITY OF WHEAT RIDGE AND THOSE MUNICIPALLY OWNED AND/OR MUNICIPALLY FRANCHISED UTILITIES AND SERVICES THOSE PORTIONS OF SAID REAL PROPERTY SHOWN AS EASEMENTS FOR THE CONSTRUCTION, INSTALLATION, OPERATION, MAINTENANCE, REPAIR AND REPLACEMENT FOR ALL SERVICES. THIS INCLUDES BUT IS NOT LIMITED TO TELEPHONE AND ELECTRIC LINES, GAS LINES, WATER AND SANITARY SEWER LINES, HYDRANTS, STORM WATER SYSTEMS AND PIPES, DETENTION PONDS, STREET LIGHTS AND ALL APPURTENANCES THERETO.
EQUINOX SUBDIVISION FILING NO. 1
A PORTION OF THE SE 1/ 4 OF SECTION 21, TOWNSHIP 3 SOUTH,
RANGE 69 WEST OF THE 6TH P.M., CITY OF WHEAT RIDGE,
COUNTY OF JEFFERSON, STATE OF COLORADO
SHEET 1 OF 2
I
CLEAR CREEK
W36THAVE.
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VICINITY MAP
NOTTO SCALE
W41STAVE.
W38THAVE.
W37THAVE.
W36THA
OWNER: CIRCLE K STORES INC., A TEXAS CORPORATION (LOT 1)
BY: ______________________ , AS: REAL ESTATE DIRECTOR TIM PETERS
STATE OF
COUNTY OF ______ _
)
) ss
)
ENA GULCH
THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS BY TIM PETERS, AS REAL ESTA TE DIRECTOR. ____ DAY OF _____ , A.O. 20
WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES:
NOTARY PUBLIC
OWNER: EQUINOX PROPERTIES, LLC, A COLORADO LIMITED LIABILITY COMPANY (LOT 2 AND TRACT A)
BY: ___________________ , AS: MANAGING MEMBER CRAIG S. KINARD
STATE OF COLORADO
COUNTY OF JEFFERSON
)
) ss
)
THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS BY CRAIG S. KINARD, AS MANAGING MEMBER.
WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES:
NOTARY PUBLIC
EASEMENT NOTES:
____ DAY OF _____ , A.O. 20
1.PURSUANT TO THAT CERTAIN RECIPROCAL EASEMENT AGREEMENT BY AND BETWEEN THE OWNERSHEREOF RECORDED WITH THE CLERK AND RECORDER OF THE COUNTY OF JEFFERSON, STATE OFCOLORADO, AT RECEPTION NO. --------------------THE STORMWA TER QUALITY AREA SHOWNAS TRACT A SHALL BE CONSTRUCTED AND MAINTAINED BY THE OWNER AND SUBSEQUENT OWNERS,HEIRS, SUCCESSORS AND ASSIGNS. IN THE EVENT THAT SUCH CONSTRUCTION AND MAINTENANCE IS NOTPERFORMED BY SAID OWNER, THE CITY OF WHEAT RIDGE SHALL HAVE THE RIGHT TO ENTER SUCH AREAAND PERFORM NECESSARY WORK, THE COST OF WHICH SAID OWNER, HEIRS, SUCCESSORS, AND ASSIGNSAGREES TO PAY. NO BUILDING OR STRUCTURE WILL BE CONSTRUCTED IN THE DETENTION AREA AND NOCHANGES OR ALTERATIONS AFFECTING THE HYDRAULICCHARACTERISTICS OF THE DETENTION AREA WILL BE MADE WITHOUT THE APPROVAL OF THE DIRECTOROF PUBLIC WORKS. TRACT A IS FULLY ENCUMBERED BY A DRAINAGE EASEMENT TO THE BENEFIT OF THECITY OF WHEAT RIDGE.
2.PURSUANT TO THAT CERTAIN RECIPROCAL EASEMENT AGREEMENT BY AND BETWEEN THE OWNERSHEREOF RECORDED WITH THE CLERK AND RECORDER OF THE COUNTY OF JEFFERSON, STATE OF
COLORADO, AT RECEPTION NO. --------------------THE OWNER(S) OF LOT 1 AND 2 ANDTRACT A, AND HIS SUCCESSORS AND ASSIGNS, GRANTS LIMITED RIGHTS AND PRIVILEGES TO ACCESSAND UTILITIES AND TO FREE MOVEMENT THROUGH THOSE AREAS INDICATED AS ACCESS AND UTILITYEASEMENTS, AS ILLUSTRATED UPON THIS PLAT. SUCH GRANT OF EASEMENT SHALL BE LIMITED TO THEOWNERS, TENANTS, CUSTOMERS, AND GUESTS OF THE OWNERS, AND SHALL FURTHERMORE GRANTACCESS TO AND FREE MOVEMENT THROUGH SAID EASEMENTS TO THOSE ENTERING SAID EASEMENTS
FROM SIMILARLY RECORDED EASEMENTS FROM ADJACENT PROPERTIES AND/OR FROM ABUTTING PUBLICSTREETS. NOTWITHSTANDING THE PREVIOUS LIMITATIONS, ACCESS EASEMENTS SHALL ALSO BE FOR THEPURPOSE OF EMERGENCY ACCESS AND VEHICLES AND SHALL BE KEPT FREE FROM OBSTRUCTION.
3.TEMPORARY CONSTRUCTION AND PERMANENT STORM WATER EASEMENTS WILL BE OBTAINED BY
SEPARATE DOCUMENT FROM JEFFERSON COUNTY AND/OR THE CITY OF WHEAT RIDGE FOR THE AREAADJACENT TO AND OUTSIDE OF THE SUBDIVISION BOUNDARY AS PLATTED HEREIN ..
GENERAL NOTES:
1.NOTICE: ACCORDING TO COLORADO LAW YOU MUST COMMENCE ANY LEGAL ACTION BASED UPON ANYDEFECT IN THIS SURVEY WITHIN THREE YEARS AFTER YOU FIRST DISCOVER SUCH DEFECT. IN NO EVENT MAYANY LEGAL ACTION BASED UPON ANY DEFECT IN THIS SURVEY BE COMMENCED MORE THAN TEN YEARS FROMTHE DATE OF THE CERTIFICATE SHOWN HEREON.
2.THIS SURVEY DOES NOT CONSTITUTE A TITLE SEARCH BY RUBINO SURVEYING TO DETERMINE OWNERSHIP OREASEMENTS OF RECORD, RIGHT OF WAY OR TITLE OF RECORD. RUBINO SURVEYING RELIED UPON LAND TITLEGUARANTEE COMPANY, COMMITMENT NO. ABN70490394, EFFECTIVE APRIL 13, 2016.
3.THE BASIS OF BEARINGS IS THE SOUTH LINE OF THE SOUTHEAST 1 /4 OF SECTION 21 ASSUMED TO BEAR
S89'12'5o"w PER THE CURRENT CITY DATUM BETWEEN MONUMENTS FOUND AND DESCRIBED HEREON. THEBASIS OF BEARINGS ALONG WITH NOTES 8, 9, 10 AND 11 WERE SUPPLIED FROM THE CITY AND THE DA TADESCRIBED THEREIN WAS NOT VERIFIED BY THIS SURVEY. THIS SURVEY IS CONSISTENT WITH THE CURRENTCITY DATUM AS SUPPLIED BY THE CITY.
4.THE LINEAL UNITS SHOWN HEREON ARE BASED ON THE US SURVEY FOOT.
5.ALL EASEMENTS SHOWN ON THE "EXISTING CONDITIONS" PORTION OF THIS PLAT ARE HEREBY REMOVED,TERMINATED AND EXTINGUISHED BY THIS PLAT.
6.UNLESS OTHERWISE NOTED, ALL EXISTING LOT LINES SHALL BE REMOVED UPON RECORDATION OF THISPLAT.
7.THIS PLAT WILL NOT BE APPROVED AT PUBLIC HEARING AND RIGHT-OF-WAY DEDICATION WILL OCCUR BYSEPARATE INSTRUMENT.
8.ALL DISTANCES ON THIS PLAT ARE SHOWN USING (GROUND) MODIFIED STATE PLANE MEASUREMENTS (U.S.
SURVEY FEET ROUNDED TO THE NEAREST 0.01') CONSISTENT WITH THE CURRENT CITY DATUM, AND THEFOLLOWING DA TUM INFORMATION IS SHOWN ON THE FINAL AS PROPOSED CONDITIONS:
A.THE CURRENT CITY DATUM COORDINATE SYSTEM IS A GROUND-BASED MODIFIED FORM OF THE NAD83/92STATE PLANE COORDINATE SYSTEM, COLORADO CENTRAL ZONE 502.
B.VERTICAL DATUM USED IS THE NORTH AMERICAN VERTICAL DATUM OF 1988 (NAVD88).
C.GROUND TO GRID SCALE FACTOR IS 0.9974780300, SCALED FROM BASE POINT PHAC 1 (PERMANENT HIGH
ACCURACY CONTROL POINT #1) HAVING THE FOLLOWING NAD83/92 STA TE PLANE COORDINATES:PHAC 1: NORTHING 1701258. 75, EASTING 3118217.58, ELEVATION: 5471.62.
9.THE GEODETIC POINT COORDINATE DATA SHOWN HEREIN HAS BEEN DERIVED FROM THE NAD 83 HARNSTATE PLANE COLORADO FIPS 0502 COORDINATE SYSTEM, HAS A HORIZONTAL ACCURACY CLASSIFICATION OF0.07 U.S. SURVEY FEET AT THE 95% CONFIDENCE LEVEL, AS DEFINED IN THE GEOSPATIAL POSITIONING
ACCURACY STANDARDS OF THE FEDERAL GEODETIC CONTROL SUBCOMMITTEE FGDC-STD-007.2-1998)
10.CITY MONUMENT #15409 NORTHING: 705773.73, EASTING: 110511.46
11.CITY MONUMENT #15309 NORTHING: 705737.48, EASTING: 107869.65
SURVEYOR'S CERTIFICATE:
I, ROBERT J. RUBINO, DO HEREBY CERTIFY THAT THE SURVEY OF THE BOUNDARY OF EQUINOX SUBDIVISION FILING NO. 1, WAS MADE BY ME OR UNDER MY DIRECT SUPERVISION AND TO THE BEST OF MY KNOWLEDGE, INFORMATION AND BELIEF, IN ACCORDANCE WITH ALL APPLICABLE COLORADO STATUTES, CURRENT REVISED EDITION AS AMENDED, THE ACCOMPANYING PLAT ACCURATELY REPRESENTS SAID SURVEY
ROBERT J. RUBINO, PLS 14142
CITY CERTIFICATION:
APPROVED THIS WHEAT RIDGE.
ATTEST
CITY CLERK
_____ DAY OF
COMMUNITY DEVELOPMENT DIRECTOR
DIRECTOR OF PUBLIC WORKS
_________ BY THE CITY OF
MAYOR
COUNTY CLERK AND RECORDERS CERTIFICATE:
STATE OF COLORADO )
) ss
COUNTY OF JEFFERSON )
I HEREBY CERTIFY THAT THIS PLAT WAS FILED IN THE OFFICE OF THE COUNTY CLERK AND RECORDER OF JEFFERSON
COUNTY AT GOLDEN, COLORADO, AT ____ O'CLOCK_.M. ON THE ____ DAY OF ______ , ______ A.O., IN BOOK ____ , PAGE ______ , RECEPTION NO. ___________________ _
JEFFERSON COUNTY CLERK AND RECORDER
BY: ____________ _ DEPUTY
CASE HISTORY
MS-16-05 WCP-16-02
16135PLAT DATE OF REVISION: 6 27 17
prepared by: RUBINO SURVEYING 3312 AIRPORT ROAD BOULDER, COLORADO (303)464-9515 80301
EXISTING CONDITIONS
I
PARCEL OF LAND DEDICATED TO THE CITY OF WHEAT RIDGE REC NO. 80035262
LOT 1WHEAT RIDGE RECREATION CENTER SUBDIVISION ZONING C-1
L.J : '<I-• -Cl. Cl-. --0 (0 Cl Cl (,/J
--PARCEL OF LAND DEDICATED TO THE CITY OF WHEAT RIDGE
\·· REC NO. F0913893
,,//
S48°08'4�"w /R=22_00,23.93 0=111·05'08" L=44.96' CH= N58'23' 48"W
544•54 '24 "W 31. 76'
37.53' ___ ,
R=117.00' 0=18°46'99" L=37.07' CH=S53'59'01 "W 36.92'
EQUINOX SUBDIVISION FILING NO. 1
A PORTION OF THE SE 1/ 4 OF SECTION 21, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE 6TH P.M., CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO
SHEET 2 OF 2
·�E 1/4 COR SEC 21T3S R69W, FOUND 3.25" BRASS CAP IN RANGE BOX PLS 15212 LINE TABLE LINE LENGTH BEARING Ll 4.00 S36'00'59"E
AREA TABULATION LOT 1 LOT 2 TRACT A ROW DEDICATED
71,074 SQ. FT.
44,924 SQ. FT. 9,550 SQ. FT. 7,330 SQ. FT.
CURVE C1 C2 C3
LENGTH
17.90 36.78
18.54
CURVE TABLE RADIUS
113. 00
18.00
117. 00
DELTA 9'04'37"
117'05'08" 9'04'38"
CHORD DIRECTION N58'17'51"E S58'23' 48"E S49'13'14"W
PROPOSED CONDITIONS
CHORD
17.88 30. 71
18.52
PARCEL OF LAND DEDICATED TO THE
--STATE HIGHWAY DEPARTMENT PROJ U044-1(3) PARCEL NO 148 BOOK 2070 PAGE 582
TOTAL 132,878 SQ. FT./ 3.0505 ACRES
CITY OF WHEAT RIDGE
\·· .REC NO. F0913893
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N88'52' 49"E I 5.oo·w "'"'°
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L=37.07' R=22.qO ' " CH=S53'45'33"W O= 11 7 Op 08
S47°55'18"W 23.93'
36.92' L=44.96 I CH=N58'37'16"W 37.53' I ( B�:::::::--(
PARCEL OF LAND DEDICATED TO THE CITY OF WHEAT RIDGE REC NO. 80035262
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-STATE HIGHWAYDEPARTMENTPROJ U044-1(3)PARCEL NO 148BOOK 2070PAGE 582
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PARCEL OF LAND DEDICATED TO THE CITY OF WHEAT RIDGE REC NO. 80035262
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SOUTHERLY LIMITS PARCEL OF LAND DEDICATED TO THE CITY OF WHEAT RIDGE REC NO. 80035262
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ROW DEDICATION (BY SEPARATE INSTRUMENT)
LOT 2
44,924 SQ. FT./1.0313 ACRES (EQUINOX PROPERTIES, LLC)
LOT LINE HEREBY CREATED BY THIS PLAT
N89'12'50"E 136.42' S00'4 7'1 O"E
17.50'
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Ol � .. � N89'12'50"E 136.42' "° 37.20' � C'-1 l--��-----:-::-,-;;-:,-------�2:e:54"".°'-21,_· ---------:;;-;:;-;-;;:"--'----::-1 t-rJ N89"12'50"E 291.42' "°
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Attachment 3
ITEM NO: DATE: July 24, 2017 REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO ACCEPT THE 2016 COMPREHENSIVE
ANNUAL FINANCIAL REPORT (CAFR) FROM
SWANHORST & COMPANY, LLC PUBLIC HEARING ORDINANCES FOR 1ST READING
BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO
___________________________________ ______________________________ Administrative Services Director City Manager EXECUTIVE SUMMARY: Section 10.15 of the Municipal Charter for the City of Wheat Ridge requires that an independent audit be performed annually of all City accounts. The CPA firm of Swanhorst & Company, LLC performed the audit of the City’s financial statements for the year ended December 31, 2016. A
representative from Swanhorst & Company will be at the July 24, 2017 City Council meeting to present the 2016 CAFR to Council for acceptance. The 2016 City audit included the regular audit and a single audit. A single audit is required when the City receives grant funding totaling $750,000 or more.
As reported in the attached management letter from Swanhorst & Company, the following conclusions were reached from the audit: Significant Accounting Policies
1. “No new accounting policies were adopted and the application of existing policies was
not changed during the year.” 2. “We noted no transactions the City entered into during the year for which there was a lack of authoritative guidance or consensus.”
Council Action Form – 2016 CAFR
July 24, 2017
Page 2
Accounting Estimates
3. “We evaluated the key factors and assumptions used to develop the significant estimates in determining that they are reasonable in relation to the financial statements as a whole.” Corrected and Uncorrected Misstatements
4. “We identified misstatements as a result of our audit procedures which were corrected by
management. The most significant misstatements related to the Urban Renewal Authority. In our opinion, these misstatements represent a weakness in the City’s financial reporting process.” These misstatements were primarily due to the timing of Kipling Ridge debt service payments as well as sales tax increment accruals.
Disagreements with Management 5. “We are pleased to report that no such disagreements [with management] arose during the course of the audit.”
Difficulties Encountered in Performing the Audit
6. “We encountered no difficulties dealing with management during the audit process.” ISSUE: For the year ended December 31, 2016, the auditors have made the following recommendations:
1. Investments – “As mentioned in past years, the City has purchased certificates of deposit at banks not certified under the Public Deposit Protection Act (PDPA), a requirement of state statutes. However it is our understanding that similar certificates of deposit are no longer being purchased. We recommend that the City monitor compliance with the
applicable laws and policies when purchasing investments.” In regard to the purchase of
negotiable certificates of deposit not certified under PDPA, this is an audit comment that
we have seen in the past years and the City Treasurer has received a legal opinion from the City Attorney on this matter. The City Attorney has indicated that negotiable certificates of deposit are permitted under CRS 24-75-601.1 and are covered by FDIC.
Additionally, in respect to the investment security purchased in 2013, the City Treasurer
updated the City’s Investment Policy in January 2015 to allow for these types of
investments. As of 2016, City Treasurer Jerry DiTullio has begun moving these investments when they mature and he is not re-investing in non-PDPA investments.
2. Federal Awards – “The City continues to maintain accounting records for federal
awards using manual spreadsheets prepared by the grant administrators and accounting personnel. We continue to recommend that the City utilize the established accounting system and centralize the grant accounting process. This will help identify and correct errors through the internal controls already in place” The Administrative Services
Director and Purchasing Agent are working on a process to establish a more formal
grant program process. They evaluated grant management software in 2016; however,
continued manual tracking is the best option at this time. Purchasing is meeting with staff
Council Action Form – 2016 CAFR
July 24, 2017
Page 3 on a regular basis to review progress with grant tracking. Evaluation and
recommendation of a new financial management software program is a goal to include in
the 2018 budget (contingent upon available funding). 3. Compensated Absences – “The City’s liability for unused employee vacation time has a balance of $1,143,126 at December 31, 2016. Because this represents a significant
liability to the City, we recommend the City evaluate the policies in place to determine if
the cost is appropriate to achieve the goals of the City.” This payroll liability has been a
comment in the past and is a challenge given the City’s minimal staffing levels. The Administrative Services Director is working with Human Resources and Finance to identify potential ways to address this issue.
FINANCIAL IMPACT: The contract for audit services with Swanhorst & Company, LLC is for an amount of $26,000 for the regular audit in addition to the single audit. RECOMMENDED MOTION:
“I move to accept the 2016 Comprehensive Annual Financial Report from Swanhorst & Company, LLC.” Or,
“I move to postpone indefinitely the acceptance of the 2016 Comprehensive Annual Financial Report from Swanhorst & Company, LLC for the following reason(s)___________________” REPORT PREPARED AND REVIEWED BY: Tim Dronkers, Accounting Manager
Heather Geyer, Administrative Services Director ATTACHMENTS: 1. 2016 CAFR
COMPREHENSIVE ANNUAL
FINANCIAL REPORT – 2016
Attachment 1
CITY OF WHEAT RIDGE, COLORADO
FINANCIAL STATEMENTS
December 31, 2016
TABLE OF CONTENTS
PAGEINTRODUCTORY SECTION
Directory of City Officials
FINANCIAL SECTION
Independent Auditors’ Report
Management’s Discussion and Analysis i - ix
Basic Financial Statements
Statement of Net Position 1
Statement of Activities 2
Balance Sheet - Governmental Funds 3
Reconciliation of the Balance Sheet of Governmental Funds to the
Statement of Net Position 4
Statement of Revenues, Expenditures and Changes in Fund Balances -
Governmental Funds 5
Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 6
Notes to Financial Statements 7 - 19
Required Supplementary Information
Budgetary Comparison Schedule - General Fund 20
Budgetary Comparison Schedule - Open Space Fund 21
Notes to Required Supplementary Information 22
Supplementary Information
Combining Balance Sheet - Nonmajor Governmental Funds 23
Combining Statement of Revenues, Expenditures and Changes in Fund Balances -
Nonmajor Governmental Funds 24
Budgetary Comparison Schedule - Police Investigation Fund 25
Budgetary Comparison Schedule - Municipal Court Fund 26
TABLE OF CONTENTS(Continued)
PAGEFINANCIAL SECTION (Continued)
Supplementary Information (Continued)
Budgetary Comparison Schedule - Conservation Trust Fund 27
Budgetary Comparison Schedule - Recreation Center Operating Fund 28
Budgetary Comparison Schedule - Crime Prevention Fund 29
Budgetary Comparison Schedule - Public Art Fund 30
Budgetary Comparison Schedule - Equipment Replacement Fund 31
Budgetary Comparison Schedule - Capital Projects Fund 32
Balance Sheet - Component Unit 33
Statement of Revenues, Expenditures and Changes in Fund Balance - Component Unit 34
Budgetary Comparison Schedule - Wheat Ridge Urban Renewal Authority 35
COMPLIANCE SECTION
Single Audit
Independent Auditors’ Report on Internal Control Over Financial Reporting and
on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 36 - 37
Independent Auditors’ Report on Compliance for Each Major Federal Program, Internal Control Over Compliance, and the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance 38 - 39
Schedule of Findings and Questioned Costs 40
Schedule of Expenditures of Federal Awards 41
Notes to Schedule of Expenditures of Federal Awards 42
State Compliance
Local Highway Finance Report 43 - 44
INTRODUCTORY SECTION
CITY OF WHEAT RIDGE, COLORADO
CITY OFFICIALSDecember 31, 2016
MAYOR
Joyce Jay
CITY COUNCIL
District 1 District 2 District 3 District 4
Monica Duran Zachary Urban George Pond Genevieve Wooden
Janeece Hoppe Kristi Davis Tim Fitzgerald Larry Mathews
CITY CLERK Janelle Shaver
MUNICIPAL JUDGE Christopher Randall
CITY TREASURER Jerry DiTullio
CITY ATTORNEY Gerald Dahl
CITY MANAGER Patrick Goff
ACCOUNTING MANAGER Tim Dronkers
DIRECTOR OF ADMINISTRATIVE SERVICES Heather Geyer
DIRECTOR OF COMMUNITY DEVELOPMENT Kenneth Johnstone
DIRECTOR OF PARKS & RECREATION Joyce Manwaring
DIRECTOR OF PUBLIC WORKS Scott Brink
CHIEF OF POLICE Daniel G. Brennan
HUMAN RESOURCES MANAGER Tamara Dixon
PURCHASING AND CONTRACTING AGENT Jennifer Nellis
FINANCIAL SECTION
8400 E. Crescent Parkway • Suite 600 • Greenwood Village, CO 80111 • (720) 528-4306 Fax: (720) 528-4307
Honorable Mayor and Members of the City Council
City of Wheat Ridge
Wheat Ridge, Colorado
INDEPENDENT AUDITORS’ REPORT
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the discretely presented
component unit, each major fund, and the aggregate remaining fund information of the City of Wheat Ridge as of
and for the year ended December 31, 2016, and the related notes to the financial statements, which collectively
comprise the basic financial statements of the City of Wheat Ridge, as listed in the table of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with
accounting principles generally accepted in the United States of America; this includes the design, implementation,
and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are
free from material misstatement, whether due to fraud or error.
Auditors’ Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit
in accordance with auditing standards generally accepted in the United States of America and the standards applicable
to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United
States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial
statements. The procedures selected depend on the auditors’ judgment, including the assessment of the risks of
material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,
the auditor considers internal control relevant to the preparation and fair presentation of the financial statements in
order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an
opinion on the effectiveness of the internal control. Accordingly, we express no such opinion. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates
made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of the governmental activities, the discretely presented component unit, each major fund, and the
aggregate remaining fund information of the City of Wheat Ridge as of December 31, 2016, and the respective
changes in financial position for the year then ended in accordance with accounting principles generally accepted
in the United States of America.
Other Matters (Required Supplementary Information)
Accounting principles generally accepted in the United States of America require that the management’s discussion
and analysis and the required supplementary information listed in the table of contents be presented to supplement
the basic financial statements. Such information, although not a part of the basic financial statements, is required
by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for
placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied
certain limited procedures to the information in accordance with auditing standards generally accepted in the United
States of America, which consisted of inquiries of management about the methods of preparing the information and
comparing the information for consistency with management’s responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express
an opinion or provide any assurance on the information because the limited procedures do not provide us with
sufficient evidence to express an opinion or provide any assurance.
Other Matters (Other Information)
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise
the City of Wheat Ridge’s basic financial statements. The supplementary information and the local highway finance
report listed in the table of contents are presented for purposes of additional analysis and are not a required part of
the basic financial statements. Such information is the responsibility of management and was derived from and
relates directly to the underlying accounting and other records used to prepare the basic financial statements. The
information has been subjected to the auditing procedures applied in the audit of the basic financial statements and
certain additional procedures, including comparing and reconciling the information directly to the underlying
accounting and other records used to prepare the basic financial statements or to the basic financial statements
themselves, and other additional procedures in accordance with auditing standards generally accepted in the United
States of America. In our opinion, the information is fairly stated, in all material respects, in relation to the basic
financial statements as a whole. The introductory section has not been subjected to the auditing procedures applied
in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance
on it.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated July 14, 2017, on our
consideration of the City of Wheat Ridge’s internal control over financial reporting and on our tests of its compliance
with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance and the results
of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That
report is an integral part of an audit performed in accordance with Government Auditing Standards in considering
the City of Wheat Ridge’s internal control over financial reporting and compliance.
July 14, 2017
i
Management’s Discussion and Analysis As management of the City of Wheat Ridge, we offer this narrative overview and analysis of the financial activities of the City of Wheat Ridge for the fiscal year ended December 31, 2016. Please read it in conjunction with the City’s financial statements,
which follow this section. Financial Highlights
The assets of the City of Wheat Ridge exceeded its liabilities at the close of fiscal
year 2016 by $74.4 million (net position). Of this amount, $7.5 million (unrestricted net position) may be used to meet the City’s ongoing obligations to citizens and creditors.
At the close of fiscal year 2016, the City of Wheat Ridge’s governmental funds
reported combined ending fund balances of $13.3 million, a decrease of approximately $0.1 million compared to the prior year. Approximately $6.3 million (47%), is available for spending at the City’s discretion (unrestricted, unassigned fund balance).
At the end of the fiscal year 2016, unrestricted, unassigned fund balance for the General Fund was $6.3 million, or 21% of total General Fund expenditures.
General Fund actual revenues were $0.3 million less than final budgeted revenue for the fiscal year 2016 and actual expenditures were $2 million less than final budgeted
expenditures. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City of Wheat
Ridge’s basic financial statements. The basic financial statements comprise three
components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-wide financial statements. The government-wide financial statements report information on all activities of the City and its component unit (Wheat Ridge Urban Renewal Authority). The statement of net position includes all of the City’s assets and liabilities. All of the current year’s revenues and expenses are accounted for in the statement of activities regardless of when cash is received or paid.
The statement of net position presents information on all of the City of Wheat Ridge’s assets, liabilities and deferred inflows of resources, with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City of Wheat Ridge is improving or
deteriorating. The statement of activities presents information showing how the City of Wheat Ridge’s net position changed during fiscal year 2016. All changes in net position are reported as
ii
soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses reported in this statement for some items
will result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). The government-wide financial statements include not only the City itself, but also the legally separate Wheat Ridge Urban Renewal Authority for which the City is financially
accountable. The governmental activities of the City include general government, economic development, community development, police, public works, and parks and recreation. Fund financial statements. The fund financial statements provide more detailed information about the City’s most significant funds – not the City as a whole. Funds are accounting devices that the City uses to keep track of specific sources of funding and spending for particular purposes.
Some funds are required by State law (like the Police Investigation Fund).
The City Council establishes other funds to control and manage money for particular
purposes (like the Recreation Center Operating Fund) or to show that it is properly
using certain taxes and grants (like the Conservation Trust Fund). The City has one type of fund:
Governmental funds – All of the City’s basic services are included in governmental
funds, which focus on (1) how cash and other financial assets can readily be converted to cash flow in and out and (2) the balances left at year-end that are available for spending. Consequently, the governmental funds statements provide a detailed short-term view that helps determine whether or not there are more or fewer financial resources that can be
spent in the near future to finance the City’s programs. Because this information does not
encompass the additional long-term focus of the government-wide statements, additional information on the subsequent pages is provided to explain the relationship (or differences) between them.
Financial Analysis of the City as a Whole Net position. As noted earlier, net position may serve over time as a useful indicator of a government’s financial position. In the case of the City of Wheat Ridge, assets exceeded liabilities by $74,377,286 at the close of the 2016 fiscal year.
By far the largest portion of the City of Wheat Ridge’s net position (84%) reflects its investment in capital assets (e.g., land, buildings, machinery, and equipment). The City of Wheat Ridge uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending.
iii
An additional portion of the City of Wheat Ridge’s net position (5%) represents resources that are subject to external restrictions on how they may be used (open space and parks,
police investigations, crime prevention activities, government access channel and emergency reserves). The remaining balance of unrestricted net position ($7,501,359) may be used to meet the City’s obligations to citizens and creditors. At the end of the current fiscal year, the City of Wheat Ridge is able to report positive
balances in net position for the City as a whole. The same situation held true for the prior fiscal year. City of Wheat Ridge Net Position
2016 2015
Current and other assets $16,091,037 $16,294,603
Capital assets $63,566,729 $63,423,238
Total assets $79,657,766 $79,717,841
Long-term liabilities outstanding $2,489,504 $2,115,656
Other liabilities $1,937,746 $1,405,651
Total liabilities $4,427,250 $3,521,307
Deferred Inflows of Resources $853,230 $854,497
Net Position:
Net Investment in Capital Assets $62,821,162 $62,642,679
Restricted $4,054,765 $3,559,785
Unrestricted $7,501,359 $9,139,573 Total net position $74,377,286 $75,342,037
Governmental Activities
Changes in Net Position Governmental activities.
Current and other assets decreased by 1% primarily due to a reduction in intergovernmental receivables.
Long-term liabilities increased by 18% primarily due to an increase in insurance
claims payable.
Governmental Activities decreased the City’s total net position by $964,751. This decrease is primarily due to a $1.1 million increase in Parks and Recreation net
program expense.
Unrestricted net position decreased by 18% in 2016 as a result of the completion of major capital improvement projects such as the Kipling Path trail improvements, and the Tabor Street road improvements.
Net investment in capital assets is $745,567 less than capital assets to account for the
outstanding solar panel lease.
iv
City of Wheat Ridge Changes in Net Position
2016 2015
Revenues
Program Revenues
Charges for services $5,319,148 $5,084,470
Operating grants and contributions $1,829,402 $1,952,672
Captial grants and contributions $2,858,207 $4,972,377
General Revenues
Property taxes $848,612 $739,669
Sales taxes $19,302,347 $18,458,719
Use taxes $3,263,930 $3,457,442
Franchise taxes $1,587,707 $1,620,891
Lodgers taxes $1,455,456 $1,479,363
Other taxes $605,265 $583,763
Investment income $138,379 $99,101
Insurance proceeds $0 $195,022
Miscellaneous $476,943 $396,698
Total revenues $37,685,396 $39,040,187
Expenses
General Government $9,522,273 $8,887,226 Economic Development $1,512,403 $1,343,539
Community Development $1,157,032 $1,119,108
Police $10,352,011 $10,359,988 Public Works $7,431,154 $9,246,454
Parks and Recreation $8,630,099 $7,534,542
Interest on Long-Term Debt $45,175 $27,323Total expenses $38,650,147 $38,518,180
Change in net position -$964,751 $522,007
Net position, beginning $75,342,037 $74,820,030
Net position, ending $74,377,286 $75,342,037 General Government expenses include budgets for the City Treasurer, Legislative Services, Finance, City Manager, City Attorney, City Clerk’s Office, Municipal Court,
Administrative Services, Human Resources, Sales Tax, Purchasing and Contracting,
Information Technology and Central Charges.
Total revenues decreased by 3% compared to 2015. This decrease is primarily due to
a decrease in capital grants and contributions, partially offset by an increase in total
tax collections in 2016.
Capital grants and contributions decreased by 43% primarily due to large one-time funds received for the Kipling Trail project and dedicated right-of-way and infrastructure from the Kipling Ridge development project in 2015.
Sales taxes increased by 5% compared to 2015 due to an overall improvement in the retail economy as well as the realization of a full year of revenues for mixed-used developments that were completed in 2015 such as Kipling Ridge.
v
Investment income increased by 40% over 2015 due to an improving interest rate
environment in the United States.
Public Works expenditures decreased by 20% in 2016 primarily due to normalization in operations after a large project was completed in 2015.
Financial Analysis of the City’s Funds The focus of the City of Wheat Ridge’s governmental funds is to provide information on
near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City of Wheat Ridge’s financing requirements. In particular, unrestricted fund balance may serve as a useful measure of a government’s net resources available for spending at the end of the fiscal year.
As of the end of fiscal year 2016, the City of Wheat Ridge’s governmental funds reported combined ending fund balances of $13.3 million, a decrease of $0.1 million in comparison with the prior year. Approximately 47% of this total amount ($6.3 million) constitutes unrestricted, unassigned fund balance, which is available for spending at the
City’s discretion. The remainder of fund balance is restricted to indicate that it is not
available for new spending because it has already been restricted for: 1) Developer Loan Receivable ($517,000); 2) Urban Renewal Authority ($20,000); 3) prepaid expenditures ($10,094); 3) open space and parks ($2.2 million); 4) Police Investigations Fund activities ($68,969); 5) Crime Prevention Activities Fund ($470,065); 6) government access
channel ($206,783) and 7) State mandated emergency reserves ($1.1 million) or
committed to: 1) Municipal Court Fund ($89,737); 2) Recreation Center Fund
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
GeneralGovernment EconomicDevelopment CommunityDevelopment Police Public Works Parks andRecreation
Expenses and Program Revenues - Governmental Activities
Expenses Program Revenues
vi
($745,207); and 3) Public Art Fund ($83,611) or assigned to: 1) Capital Projects Fund ($1.1 million); and 2) Capital Equipment Replacement Fund ($355,359).
The General Fund is the chief operating fund of the City of Wheat Ridge. At the end of fiscal year 2016, unrestricted, unassigned fund balance of the General Fund was $6.3 million, while total General Fund balance reached approximately $8.1 million. As a measure of the General Fund’s liquidity, it may be useful to compare both unrestricted,
unassigned fund balance and total fund balance to total fund expenditures. Unrestricted, unassigned fund balance represents 21% of total General Fund expenditures, while total fund balance represents 28% of that same amount. There were notable fund balance changes in several funds at the end of fiscal year 2016:
The Open Space Fund saw an increase in fund balance of $557,057 as a result of increased revenue and a decrease in expenditures. The increased revenue was from higher interest earnings and developer fees. Additionally, increased grant revenue was received from the Jefferson County Open Space Tax and from Great
Outdoors Colorado for a State Trail Grant for Clear Creek Trail signage. Decreased expenditures were the result of the timing of projects for trail repair and replacement and the Public Works/Parks Operations Facility.
The Capital Projects Fund fund balance increased by $366,577 due to increased
grant revenue received for the Kipling Trail project that was completed in 2016.
Additionally, increased grant revenue was received for the RTD Gold Line Station project. General Fund Budgetary Highlights
The original budget was amended by City Council for a total of $673,701 in supplemental budget appropriations throughout the 2016 fiscal year. These amendments can be briefly summarized as follows:
Supplemental Budget Appropriations HG: organize from largest to smallest expenditure
$297,027 allocated for prior year encumbrances
$165,785 allocated for additional funding for the Tabor Street Reconstruction
$45,567 allocated for police replacement vehicle
$44,930 allocated for Public Works mechanical street sweeper
$33,160 allocated for increased public safety program activities
$29,854 allocated for Parks & Recreation replacement vehicle
$26,448 allocated for Public Works replacement vehicle
$11,454 allocated for increased public safety program activities
$7,500 allocated for police training activities
$5,000 allocated for donation to the Curtis J. Gilmore Lifelong Learning Scholarship Fund
$4,000 allocated for new grant funded-exercise equipment for Hayward Park
$2,976 allocated for police training activities
vii
During the 2016 fiscal year, unrestricted, unassigned fund balance in the General Fund decreased to $6.3 million, a decrease of $1.2 million from the previous year. The
decrease can be primarily attributed to an increase in transfers to the Capital Improvement Program for the Wadsworth Widening Project and preventative street maintenance. The 2016 General Fund budget was adopted without using any of the fund balance to
balance the budget. However, the final budget allocated $3,065,785 of the fund balance to the Capital Projects Fund for capital improvements. Capital Asset and Debt Administration Capital assets. The City of Wheat Ridge’s investment in capital assets for its governmental activities as of December 31, 2016 amounts to $63.5 million (net of accumulated depreciation). This investment in capital assets includes land, artwork, construction in progress, land improvements, buildings, vehicles, machinery and equipment, infrastructure, software and solar power capacity. Major capital asset events during the 2016 fiscal year
totaled $8.3 million and included the following:
Land and Land Improvements in the amount of $4.2 million o Kipling Path trail improvements
o Tabor Street road improvements
o Hayward Park drainage improvements Construction in Progress in the amount of $2.6 million o Wadsworth widening project o Clear Creek trail improvements
o Clear Creek Crossing I-70 hook ramps Buildings in the amount of $160,764
o Richard Hart Estate boiler replacement o Municipal Court roof replacement o Indoor and Outdoor pool improvements Vehicles in the amount of $787,274
o One Public Works skid steer
o One Public Works street sweeper o Two Public works maintenance trucks o Two Parks HD trucks with snow plow o One Parks passenger bus for active adult center
o Two Police investigations hybrid passenger cars o Two Police patrol cars o One Police ¾ ton van Machinery and Equipment in the amount of $535,891 o Recreation center fitness equipment
o City firewall replacement
o Traffic control cabinets and other traffic control system equipment o Stites Park playground
viii
City of Wheat Ridge’s Capital Assets (net of depreciation)
2016 2015
Land $15,816,713 $15,816,713
Artwork $113,295 $113,295
Construction in Progress $2,660,107 $4,213,932
Land improvements $9,973,313 $6,430,934
Buildings $11,687,046 $12,192,787
Vehicles $1,877,309 $1,407,621
Machinery and equipment $2,948,889 $2,863,397
Infrastructure $17,772,005 $19,621,844
Software $9,379 $15,211
Solar Power Capacity $708,673 $747,504
Total Capital Assets $63,566,729 $63,423,238 Long-term debt. At the end of the 2016 fiscal year, the City of Wheat Ridge had total long-term debt outstanding of $2,489,504. Of this amount, $718,569 is due within one year. This total debt represents compensated absences, claims payable, and lease
payments for solar panels, which are expected to be liquidated primarily with revenues of
the General Fund. Economic Factors and Next Year’s Budgets and Rates
The City’s sales and use tax rate for 2016 was 3%. The mill levy was 1.830 mills. Both
rates are among the lowest in the Denver metro area. In November 2016, Wheat Ridge voters passed a infrastructure ballot measure authorizing $33 million in bonding authority for a 12-year period. The voter approved improvements include: $4 million for Anderson Park Renovation, $10 million for construction of hook ramps at I-70 into the Clear Creek
Crossing development, $7 million for the reconstruction of Wadsworth Boulevard
improvements and $12 million for the construction of improvements at the Ward Road Station. These projects are catalytic and expected to help the City continue to build its sales tax base while leveraging funding through local and regional partnerships. The City issued $33 million in bonds on May 2, 2017. These funds are managed in restricted
revenue Fund 31.
The adopted 2017 fiscal year budget is $43 million. It includes a $31 million operating budget, a $5.2 million CIP budget and $6.8 million for special revenue budgets.
ix
Requests for Information This financial report is designed to provide a general overview of the City of Wheat
Ridge’s finances for those with an interest in the City’s finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to: Administrative Services Director
City of Wheat Ridge 7500 W. 29th Avenue Wheat Ridge, Colorado 80033
BASIC FINANCIAL STATEMENTS
CITY OF WHEAT RIDGE, COLORADO
STATEMENT OF NET POSITION
December 31, 2016
PRIMARY
GOVERNMENT COMPONENT UNIT
GOVERNMENTAL URBAN RENEWAL
ACTIVITIES AUTHORITY
ASSETS
Cash and Investments $ 11,252,249 $ 965,647
Accounts Receivable 2,794,795 -
Property Taxes Receivable 853,230 91,009
Intergovernmental Receivables 632,123 -
Accrued Interest Receivable 11,546 -
Loan Receivable 517,000 -
Prepaid Expenses 10,094 -
Due from Component Unit/Primary Government 20,000 159,127
Property Held for Resale - 330,299
Capital Assets, Not Being Depreciated 18,590,115 -
Capital Assets, Net of Accumulated Depreciation 44,976,614 -
TOTAL ASSETS 79,657,766 1,546,082
LIABILITIES Accounts Payable 984,497 -
Accrued Liabilities 411,712 - Retainage Payable 117,090 - Refundable Deposits 163,245 - Unearned Revenues 102,075 - Due to Component Unit/Primary Government 159,127 20,000 Noncurrent Liabilities Due Within One Year 718,569 275,000 Due in More Than One Year 1,770,935 1,805,000
TOTAL LIABILITIES 4,427,250 2,100,000
DEFERRED INFLOWS OF RESOURCES Property Taxes 853,230 91,009
NET POSITION Net Investment in Capital Assets 62,821,162 - Restricted for Open Space and Parks 2,226,948 - Restricted for Police Investigations 68,969 - Restricted for Crime Prevention Activities 470,065 - Restricted for Government Access Channel 206,783 - Restricted for Emergencies 1,082,000 - Unrestricted 7,501,359 (644,927)
TOTAL NET POSITION $ 74,377,286 $ (644,927)
The accompanying notes are an integral part of the financial statements.
1
CITY OF WHEAT RIDGE, COLORADO
STATEMENT OF ACTIVITIES
Year Ended December 31, 2016
PROGRAM REVENUES
OPERATING CAPITAL
CHARGES FOR GRANTS AND GRANTS AND
FUNCTIONS/PROGRAMS EXPENSES SERVICES CONTRIBUTIONS CONTRIBUTIONS
PRIMARY GOVERNMENT
Governmental Activities
General Government $ 9,522,273 $ 312,651 $ 126,704 $-
Economic Development 1,512,403 - - -
Community Development 1,157,032 946,848 - -
Police 10,352,011 899,889 219,960 -
Public Works 7,431,154 296,443 1,478,738 1,199,498
Parks and Recreation 8,630,099 2,863,317 4,000 1,658,709
Interest on Long-Term Debt 45,175 - - -
Total Primary Government $ 38,650,147 $ 5,319,148 $ 1,829,402 $ 2,858,207
COMPONENT UNIT
Urban Renewal Authority $ 154,717 $- $ 855,853 $-
GENERAL REVENUESProperty TaxesSales TaxesUse TaxesFranchise TaxesLodgers TaxesOther TaxesInvestment IncomeMiscellaneous
TOTAL GENERAL REVENUES
CHANGE IN NET POSITION
NET POSITION, Beginning
NET POSITION, Ending
The accompanying notes are an integral part of the financial statements.
2
NET (EXPENSE) REVENUE AND
CHANGE IN NET POSITION
PRIMARY COMPONENT
GOVERNMENT UNIT
GOVERNMENTAL URBAN RENEWAL
ACTIVITIES AUTHORITY
$ (9,082,918) $-
(1,512,403)-
(210,184)-
(9,232,162)-
(4,456,475)-
(4,104,073)-
(45,175)-
(28,643,390)-
- 701,136
848,612 89,64519,302,347 - 3,263,930 - 1,587,707 - 1,455,456 - 605,265 - 138,379 635476,943 -
27,678,639 90,280
(964,751) 791,416
75,342,037 (1,436,343)
$ 74,377,286 $ (644,927)
CITY OF WHEAT RIDGE, COLORADO
BALANCE SHEET
GOVERNMENTAL FUNDS
December 31, 2016
CAPITAL
GENERAL OPEN SPACE PROJECTS
ASSETS
Cash and Investments $ 5,653,117 $ 1,563,248 $ 1,728,346
Accounts Receivable 2,678,358 - 92,095
Property Taxes Receivable 853,230 - -
Intergovernmental Receivables 327,752 304,371 -
Accrued Interest Receivable 2,984 3,318 4,585
Loan Receivable 517,000 - -
Prepaid Expenditures 10,094 - -
Due from Component Unit 20,000 - -
TOTAL ASSETS $ 10,062,535 $ 1,870,937 $ 1,825,026
LIABILITIES
Accounts Payable $ 313,988 $ 60,766 $ 577,643
Accrued Liabilities 359,259 9,525 -
Retainage Payable - 18,261 98,829 Refundable Deposits 163,245 - -
Unearned Revenues 102,075 - - Due to Component Unit 159,127 - -
TOTAL LIABILITIES 1,097,694 88,552 676,472
DEFERRED INFLOWS OF RESOURCES Property Taxes 853,230 - -
FUND BALANCES Nonspendable Loan Receivable 517,000 - - Nonspendable Due from Component Unit 20,000 - - Nonpendable Prepaid Expenditures 10,094 - - Restricted for Open Space and Parks - 1,782,385 - Restricted for Police Investigations - - - Restricted for Crime Prevention Activities - - - Restricted for Government Access Channel 206,783 - - Restricted for Emergencies 1,082,000 - - Committed to Municipal Court - - - Committed to Recreation Center - - - Committed to Public Art - - - Assigned to Capital Projects - - 1,148,554 Assigned to Equipment Replacement - - - Unrestricted, Unassigned 6,275,734 - -
TOTAL FUND BALANCES 8,111,611 1,782,385 1,148,554
TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES, AND FUND BALANCES $ 10,062,535 $ 1,870,937 $ 1,825,026
The accompanying notes are an integral part of the financial statements.
3
OTHER
GOVERNMENTAL
FUNDS TOTALS
$ 2,307,538 $ 11,252,249
24,342 2,794,795
- 853,230
- 632,123
659 11,546
- 517,000
- 10,094
- 20,000
$ 2,332,539 $ 16,091,037
$ 32,100 $ 984,497
42,928 411,712
- 117,090- 163,245
- 102,075- 159,127
75,028 1,937,746
- 853,230
- 517,000- 20,000- 10,094444,563 2,226,94868,969 68,969470,065 470,065- 206,783- 1,082,00089,737 89,737745,207 745,20783,611 83,611- 1,148,554355,359 355,359- 6,275,734
2,257,511 13,300,061
$ 2,332,539 $ 16,091,037
CITY OF WHEAT RIDGE, COLORADO
RECONCILIATION OF THE BALANCE SHEET
OF GOVERNMENTAL FUNDS TO THE STATEMENT OF NET POSITION
December 31, 2016
Amounts Reported for Governmental Activities in the Statement of Net Position are Different Because:
Total Fund Balances of Governmental Funds $ 13,300,061
Capital assets used in governmental activities are not financial resources and, therefore, are not reported
in governmental funds.63,566,729
Long-term liabilities, including capital lease ($745,567), compensated absences ($1,143,126), and
claims payable ($600,811), are not due and payable in the current year and, therefore, are not reported in
governmental funds.(2,489,504)
Total Net Position of Governmental Activities $ 74,377,286
The accompanying notes are an integral part of the financial statements.
4
CITY OF WHEAT RIDGE, COLORADO
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
Year Ended December 31, 2016
CAPITAL
GENERAL OPEN SPACE PROJECTS
REVENUES
Taxes $ 26,328,763 $- $ 291,672
Licenses and Permits 1,059,237 - -
Intergovernmental 1,829,402 1,351,845 1,771,974
Charges for Services 1,239,896 53,038 5,000
Fines and Forfeitures 746,746 - -
Investment Income 51,251 23,430 36,177
Miscellaneous 473,943 3,000 -
TOTAL REVENUES 31,729,238 1,431,313 2,104,823
EXPENDITURES
Current
General Government 8,743,077 - -
Economic Development 1,512,403 - - Community Development 1,154,565 - -
Police 9,689,966 - - Public Works 4,412,544 - -
Parks and Recreation 3,869,372 874,256 - Capital Outlay - - 4,704,031 Debt Service Principal 34,992 - - Interest 45,175 - -
TOTAL EXPENDITURES 29,462,094 874,256 4,704,031
EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 2,267,144 557,057 (2,599,208)
OTHER FINANCING SOURCES (USES) Transfers In - - 2,965,785 Transfers Out (3,065,785)- -
TOTAL OTHER FINANCING SOURCE (USES)(3,065,785)- 2,965,785
NET CHANGE IN FUND BALANCES (798,641) 557,057 366,577
FUND BALANCES, Beginning 8,910,252 1,225,328 781,977
FUND BALANCES, Ending $ 8,111,611 $ 1,782,385 $ 1,148,554
The accompanying notes are an integral part of the financial statements.
5
OTHER
GOVERNMENTAL
FUNDS TOTALS
$ 442,882 $ 27,063,317
- 1,059,237
346,839 5,300,060
2,161,894 3,459,828
53,337 800,083
27,521 138,379
- 476,943
3,032,473 38,297,847
16,876 8,759,953
- 1,512,403
- 1,154,565
428,564 10,118,530- 4,412,544
2,653,015 7,396,643218,734 4,922,765
- 34,992- 45,175
3,317,189 38,357,570
(284,716)(59,723)
100,000 3,065,785- (3,065,785)
100,000 -
(184,716)(59,723) 2,442,227 13,359,784
$ 2,257,511 $ 13,300,061
CITY OF WHEAT RIDGE, COLORADO
RECONCILIATION OF THE STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES
Year Ended December 31, 2016
Amounts Reported for Governmental Activities in the Statement of Activities are Different Because:
Net Change in Fund Balances of Governmental Funds $ (59,723)
Capital outlays to purchase or construct capital assets are reported in governmental funds as expenditures.
However, for governmental activities those costs are capitalized in the statement of net position and are
allocated over their estimated useful lives as annual depreciation expense in the statement of activities.
This is the amount by which capital outlay $4,026,452 and contributed assets $62,220 exceeded
depreciation expense ($3,945,181) in the current year.143,491
Repayment of debt principal is an expenditure in governmental funds, but the repayment reduces long-term
liabilities in the statement of net position and does not affect the statement of activities. This amount
represents capital lease payments.34,992
Some expenses reported in the statement of activities do not require the use of current financial resources
and, therefore, are not reported as expenditures in governmental funds. This includes the changes in
compensated absences $45,354 and in claims payable ($454,194).(408,840)
Revenues in the statement of activities that do not provide current financial resources are deferred inthe governmental funds.(674,671)
Change in Net Position of Governmental Activities $ (964,751)
The accompanying notes are an integral part of the financial statements.
6
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
7
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Wheat Ridge, Colorado (the “City”) was incorporated in August, 1969, and became a
home rule city in 1976, as defined by State statutes. The City is governed by a Mayor and eight-member Council elected by the residents.
The accounting policies of the City conform to generally accepted accounting principles as applicable
to government entities. The Governmental Accounting Standards Board (GASB) is the acceptedstandard-setting body for establishing governmental accounting and financial reporting principles.
Reporting Entity
The financial reporting entity consists of the City, organizations for which the City is financiallyaccountable, and organizations that raise and hold economic resources for the direct benefit of the
City. All funds, organizations, institutions, agencies, departments and offices that are not legallyseparate are part of the City. Legally separate organizations for which the City is financiallyaccountable are considered part of the reporting entity. Financial accountability exists if the City
appoints a voting majority of the organization’s governing board and is able to impose its will on the
organization, or if there is a potential for the organization to provide benefits to, or impose financialburdens on, the City. Based on the application of these criteria, the City includes the followingorganization in its reporting entity.
The Wheat Ridge Urban Renewal Authority (the “Authority”) was created to redevelop or rehabilitatecertain blighted areas within the City. The Authority board members are appointed by the Mayor andCity Council. Although the Authority is legally separate from the City, the Authority’s primary
revenue source, tax increment financing, can only be established by the City. The Authority isdiscretely presented in the financial statements, and does not issue separate financial statements.
Government-wide and Fund Financial Statements
The government-wide financial statements (i.e., the statement of net position and the statement ofactivities) report information on all activities of the City and its component unit. For the most part,
the effect of interfund activity has been removed from these statements. Exceptions to this generalrule are charges for interfund services that are reasonably equivalent to the services provided.Governmental activities, which normally are supported by taxes and intergovernmental revenues, arereported in a single column. The primary government is reported separately from the legally separate
component unit for which the City is financially accountable.
The statement of activities demonstrates the degree to which the direct expenses of the given function
or segment are offset by program revenues. Direct expenses are those that are clearly identifiablewith a specific function or segment. Program revenues include 1) charges to customers whopurchase, use, or directly benefit from goods, services, or privileges provided by a given function orsegment and 2) grants and contributions that are restricted to meeting the operational or capital
requirements of a particular function or segment. Taxes and other items not properly included amongprogram revenues are reported instead as general revenues. Internally dedicated resources arereported as general revenues rather than as program revenues.
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
8
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Government-wide and Fund Financial Statements (Continued)
Separate financial statements are provided for the governmental funds. Major individual funds arereported as separate columns in the fund financial statements.
Measurement Focus, Basis of Accounting, and Financial Statement Presentation
The government-wide financial statements are reported using the economic resources measurementfocus and the accrual basis of accounting. Revenues are recorded when earned and expenses arerecorded when the liability is incurred, regardless of the timing of related cash flows. Property taxes
are recognized as revenues in the year for which they are levied. Grants and similar items arerecognized as revenues as soon as all eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized as soonas they are both measurable and available. Revenues are considered to be available when they arecollected within the current year or soon enough thereafter to pay liabilities of the current year. For
this purpose, the City considers revenues to be available if they are collected within 60 days of theend of the current year.
Taxes, intergovernmental revenues, and interest associated with the current year are considered to
be susceptible to accrual and so have been recognized as revenues of the current year. All otherrevenues are considered to be measurable and available only when cash is received by the City.
Expenditures generally are recorded when a liability is incurred, as under accrual accounting.However, debt service expenditures, as well as expenditures related to compensated absences, arerecorded only when payment is due.
When both restricted and unrestricted resources are available for a specific use, it is the City’spractice to use restricted resources first, then unrestricted resources as they are needed.
The City reports the following major governmental funds:
The General Fund is the general operating fund of the City. It is used to account for all financialresources except those accounted for in another fund.
The Open Space Fund accounts for County shared revenues, grants, and development fees restrictedfor the acquisition, construction and maintenance of open space and parks.
The Capital Projects Fund accounts for the accumulation of resources from a lodgers tax,intergovernmental revenues and General Fund transfers for the acquisition or construction of majorcapital assets.
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
9
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Assets, Liabilities and Net Position/Fund Balances
Receivables - Accounts receivable include sales, use and lodgers taxes. Receivables are reported attheir gross value and, where appropriate, are reduced by the estimated portion that is expected to beuncollectible.
Prepaid Expenses - Payments to vendors for services that will benefit subsequent years are reportedas prepaid expenses.
Interfund Receivables and Payables - During the course of operations, certain transactions occurbetween individual funds. The resulting receivables and payables are classified on the balance sheetas interfund receivables and interfund payables. Any balances outstanding between the primary
government and the discretely presented component unit are reported on the statement of activitiesas due from and due to.
Property Held for Resale - Property that is held with the intent to sell is reported at the lower of cost
or fair value.
Capital Assets - Capital assets, which include property, equipment, and infrastructure acquired orconstructed since 1980, are reported in the government-wide financial statements. Capital assets are
defined by the City as assets with an initial, individual cost of $5,000 or more and an estimated usefullife in excess of one year. Such assets are recorded at historical cost or estimated historical cost ifpurchased or constructed. Donated capital assets are recorded at the acquisition value on the date of
donation. Intangible assets are reported at cost if they are identifiable.
The costs of normal maintenance and repairs that do not add to the value of the assets or materiallyextend asset lives are not capitalized.
Capital assets are depreciated or amortized using the straight-line method over the followingestimated useful lives.
Land Improvements 10 - 40 yearsBuildings 10 - 40 yearsVehicles, Machinery and Equipment 3 - 40 years
Infrastructure 20 - 50 yearsSoftware 5 yearsSolar Power Capacity 20 years
Unearned Revenues - Unearned revenues include business license fees collected in advance.
Deferred Inflows of Resources - Deferred inflows of resources include property taxes earned but
levied for a subsequent year. In addition, revenues not available as current financial resources aredeferred in the governmental fund financial statements.
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
10
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Assets, Liabilities and Net Position/Fund Balances (Continued)
Compensated Absences - Employees of the City are allowed to accumulate unused vacation and sick
time up to a maximum based on years of service. Upon termination of employment from the City,
an employee will be compensated for all accrued vacation time at their current pay rate.
A long-term liability has been reported in the government-wide financial statements for the accruedvacation time.
Long-Term Debt - In the government-wide financial statements, long-term debt and other long-term
obligations are reported as liabilities. In the fund financial statements, governmental funds recognizethe face amount of debt issued as other financing sources. Governmental funds recognize long-termliabilities only when payment is due. Payments of long-term debt are reported as currentexpenditures.
Debt issuance costs, whether or not withheld from the debt proceeds, are reported as current expenses
or expenditures.
Net Position/Fund Balances - In the government-wide and fund financial statements, net position andfund balances are restricted when constraints placed on the use of resources are externally imposed.As reported in the fund financial statements, the City Council establishes a fund balance commitment
through passage of a resolution. In addition, by resolution the City Council has delegated to the City
Manager or his designee the authority to assign fund balances for specific purposes.
As adopted by City Council policy, the City will maintain a minimum unrestricted fund balance ofat least two months, or approximately 17%, of its General Fund operating expenditures.
When expenditures are incurred for a specific purpose for which both restricted and unrestricted fund
balances are available, the City’s policy is to use restricted amounts first, followed by committed,
assigned and unassigned amounts.
Property Taxes
Property taxes attach as an enforceable lien on property on January 1, are levied the following
December, and collected in the subsequent calendar year. Taxes are payable in full on April 30 or
in two installments on February 28 and June 15. The County Treasurer’s office collects propertytaxes and remits to the City on a monthly basis. Since property tax revenues are collected in arrearsduring the succeeding year, receivables and corresponding deferred inflows of resources are reportedat year end.
Contraband Forfeitures
The Colorado Contraband Forfeiture Act allows law enforcement agencies to retain proceeds fromthe seizure of contraband. These transactions are reported in the Police Investigation SpecialRevenue Fund.
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
11
NOTE 2: CASH AND INVESTMENTS
A summary of cash and investments at December 31, 2016, follows:
Petty Cash $ 3,150Cash Deposits 8,286,487
Investments 3,928,259
Total $ 12,217,896
Cash and investments are reported in the financial statements as follows:
Cash and Investments - Primary Government $ 11,252,249Cash and Investments - Component Unit 965,647
Total $ 12,217,896
Cash Deposits
The Colorado Public Deposit Protection Act (PDPA) requires all local government entities to depositcash in eligible public depositories. Eligibility is determined by State regulations. Amounts ondeposit in excess of federal insurance levels must be collateralized by eligible collateral asdetermined by the PDPA. The PDPA allows the financial institution to create a single collateral pool
for all public funds held. The pool is to be maintained by another institution, or held in trust for alluninsured public deposits as a group. The market value of the collateral must be at least equal to102% of the uninsured deposits. At December 31, 2016, the City and the Authority had bankdeposits of $7,476,179 and $469,395, respectively, collateralized with securities held by the financial
institutions’ agents but not in their name.
Investments
The City and the Authority are required to comply with State statutes which specify investmentinstruments meeting defined rating, maturity and concentration risk criteria in which localgovernments may invest. State statutes do not address custodial risk. Through its investment policy,
the City has further restricted allowable investments to the following.
• Obligations of the United States and U.S. Agency securities• Corporate debt
• Commercial paper• Bankers’ acceptances• Repurchase agreements collateralized by authorized securities• General obligations of U.S. local government entities
• Guaranteed investment contracts• Money market funds• Local government investment pools
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
12
NOTE 2: CASH AND INVESTMENTS (Continued)
Investments (Continued)
The City and the Authority had the following investments at December 31, 2016:
Investment Maturities (in years) Investment Type S&P Rating Less Than 1 1 - 5 Total
Brokered Certificates of Deposit NA $ 490,501 $ 2,436,458 $ 2,926,959
U.S. Agency Securities NA 500,200 - 500,200Municipal Securities AAA 501,100 - 501,100
Total $ 1,491,801 $ 2,436,458 $ 3,928,259
Fair Value Measurements - The City reports its investments using the fair value measurementsestablished by generally accepted accounting principles. As such, a fair value hierarchy categorizesthe inputs used to measure the fair value of the investments into three levels. Level 1 inputs are
quoted prices in active markets for identical investments; Level 2 inputs include quoted prices inactive markets for similar investments, or other observable inputs; and Level 3 inputs areunobservable inputs. At December 31, 2016, the City’s investments in U.S. Agency and Municipalsecurities were measured utilizing quoted prices in active markets for similar investments (Level 2inputs).
Interest Rate Risk - State statutes generally limit investments to an original maturity of five yearsunless the governing board authorizes the investment for a period in excess of five years.
Credit Risk - State statutes limit investments in municipal securities to those rated A or its equivalent
by at least two nationally recognized statistical rating organizations. If the investment is issued bya Colorado municipality, the ratings must be at or above AA or its equivalent.
Concentration of Credit Risk - State statutes do not limit the amount the City may invest in oneissuer, except for corporate securities. At December 31, 2016, the City’s investments in the Federal
National Mortgage Association and the Nassau County New York Revenue Bonds were 13% and13%, respectively, of total investments.
Legal Compliance
At December 31, 2016, the City owned certificates of deposits with balances totaling $2,926,959issued by banks not registered under the PDPA and/or not in the City’s name. This may be aviolation of State statutes and the City’s investment policy.
NOTE 3: LOANS RECEIVABLE
The City entered into two loan agreements with the developer of the Fruitdale Lofts project. Underthe agreements, the City committed to loan the developer $470,000 and $2,115,000. The first loanis due 35 years following substantial completion of the project, with interest accruing at 5% per
annum beginning 20 years after substantial completion of the project.
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
13
NOTE 3: LOANS RECEIVABLE (Continued)
Repayment terms for the second loan are dependent upon certain financing and equity contributionsof the developer. The loan is due in 20 years, with interest accruing at 5% per annum commencingafter completion of the project. At December 31, 2016, the project was under construction and the
City had advanced $517,000 under these agreements.
During 2013, the City loaned $330,299 to the Authority to acquire a property for redevelopment.The loan is non-interest bearing. The loan balance is due upon sale of the redevelopment property.During the year ended December 31, 2016, the Authority paid $310,299 to the City, resulting in an
outstanding balance of $20,000.
NOTE 4: CAPITAL ASSETS
Capital asset activity for the year ended December 31, 2016, is summarized below.
Balances Balances 12/31/15 Additions Deletions 12/31/16
Governmental ActivitiesCapital Assets, Not Being DepreciatedLand $ 15,816,713 $ - $ - $ 15,816,713Artwork 113,295 - - 113,295Construction in Progress 4,213,932 2,646,459 4,200,284 2,660,107
Total Capital Assets, Not Being Depreciated 20,143,940 2,646,459 4,200,284 18,590,115
Capital Assets, Being DepreciatedLand Improvements 11,712,846 4,158,568 - 15,871,414Buildings 22,997,978 160,764 - 23,158,742Vehicles 4,801,233 787,274 - 5,588,507Machinery and Equipment 6,922,723 535,891 - 7,458,614
Infrastructure 71,096,763 - - 71,096,763Software 224,120 - - 224,120Solar Power Capacity 776,628 - - 776,628Total Capital Assets, Being Depreciated 118,532,291 5,642,497 - 124,174,788
Less Accumulated Depreciation/AmortizationLand Improvements 5,281,912 616,189 - 5,898,101
Buildings 10,805,191 666,505 - 11,471,696Vehicles 3,393,612 317,586 - 3,711,198Machinery and Equipment 4,059,326 450,399 - 4,509,725Infrastructure 51,474,919 1,849,839 - 53,324,758Software 208,909 5,832 - 214,741
Solar Power Capacity 29,124 38,831 - 67,955Total Accumulated Depreciation/Amortization 75,252,993 3,945,181 - 79,198,174
Total Capital Assets, Being Depreciated, Net 43,279,298 1,697,316 - 44,976,614
Governmental Activities Capital Assets, Net $ 63,423,238 $ 4,343,775 $ 4,200,284 $ 63,566,729
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
14
NOTE 4: CAPITAL ASSETS (Continued)
Depreciation expense was charged to programs of the City as follows:
General Government $ 353,480Community Development 2,467Police 233,481
Public Works 2,122,297Parks and Recreation 1,233,456
Total $ 3,945,181
NOTE 5: LONG-TERM DEBT
Following is a summary of long-term debt transactions for the year ended December 31, 2016.
Balances Balances Due Within 12/31/15 Additions Payments 12/31/16 One Year
Governmental ActivitiesSolar Power Capacity Lease $ 780,559 $ - $ 34,992 $ 745,567 $ 37,738Compensated Absences 1,188,480 84,981 130,335 1,143,126 80,020Claims Payable 146,617 454,194 - 600,811 600,811
Total $ 2,115,656 $ 539,175 $ 165,327 $ 2,489,504 $ 718,569
Urban Renewal AuthorityLoan Payable $2,345,000 $- $ 265,000 $ 2,080,000 $ 275,000
Solar Power Capacity Lease
On March 23, 2015, the City entered into an agreement to purchase solar power capacity in a
community solar garden. The purchase was financed in April, 2015, with a lease agreement in theamount of $800,000. Monthly payments of $6,681, including principal and interest accruing at5.75% per annum, are due under the agreement, beginning June 1, 2015, through May 1, 2030. At
December 31, 2016, capital assets of $708,673, net of accumulated depreciation, were reported under
this lease.
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
15
NOTE 5: LONG-TERM DEBT (Continued)
Solar Power Capacity Lease (Continued)
Following is a schedule of the future minimum lease payments at December 31, 2016.
Year Ended December 31,
2017 $ 80,167 2018 80,167 2019 80,167
2020 80,167 2021 80,167 2022 - 2026 400,835 2027 - 2030 274,630
Total Minimum Lease Payments 1,076,300 Less: Interest Portion (330,733)
Present Value of Minimum Lease Payments $ 745,567
Compensated Absences
Compensated absences are expected to be liquidated primarily with revenues of the General Fund.
Urban Renewal Authority Loan
On May 14, 2014, the Authority approved a loan agreement with Colorado State Bank and Trust for$2,455,000 to finance infrastructure improvements associated with redevelopment property. The
loan accrues interest at 3.16% per annum. Interest payments are due semi-annually beginningDecember 1, 2014. Principal payments are due annually beginning December 1, 2015, through 2023.
Future debt service to maturity is as follows:
Year Ended December 31,Principal Interest Total
2017 $ 275,000 $ 65,728 $ 340,7282018 280,000 57,038 337,0382019 285,000 48,190 333,190
2020 295,000 39,184 334,184
2021 305,000 29,862 334,8622022 - 2023 640,000 30,494 670,494
Total $ 2,080,000 $ 270,496 $ 2,350,496
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
16
NOTE 6: INTERFUND TRANSACTIONS
During the year ended December 31, 2016, the General Fund transferred $2,965,785 and $100,000
to the Capital Projects and Equipment Replacement Funds, respectively, to finance capital projectsand to purchase additional equipment.
NOTE 7: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
Accountability
At December 31, 2016, the Authority had a negative net position of $644,927. Management expects
this deficit to be eliminated with future tax increment revenues.
NOTE 8: RISK MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction ofassets; errors and omissions; injuries to employees; and natural disasters. The City has agreed to self-insure for general liability claims to a maximum of $150,000; automobile, property and physical
damage claims to a maximum of $10,000; and workers compensation claims to a maximum of $5,000per occurrence. The City accounts for its risk management activities in the General Fund.
Claims liabilities, including estimated incurred but not reported claims (IBNR), are reported in thegovernment-wide financial statements if information available prior to the issuance of the financialstatements indicates that it is probable that a liability has been incurred at the date of the financialstatements and the amount of the loss can be reasonably estimated. Changes in claims payable for
the years ended December 31, 2016 and 2015, were as follows:
2016 2015
Claims Payable, January 1 $ 146,617 $ 145,559 Incurred Claims 487,833 50,876 Claims Paid (33,639) (49,818)
Claims Payable, December 31 $ 600,811 $ 146,617
For excess liability, property and workers compensation claims, the City participates in the Colorado
Intergovernmental Risk Sharing Agency (CIRSA), a separate and independent governmental andlegal entity formed by intergovernmental agreement by member municipalities pursuant to theprovisions of 24-10-115.5, Colorado Revised Statutes (1982 Replacement Volume) and the ColoradoConstitution, Article XIV, Section 18(2).
The purposes of CIRSA are to provide members defined liability, property, and workerscompensation coverages and to assist members to prevent and reduce losses and injuries to municipal
property and to persons or property which might result in claims being made against members of
CIRSA, their employees and officers.
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
17
NOTE 8: RISK MANAGEMENT (Continued)
It is the intent of the members of CIRSA to create an entity in perpetuity which will administer anduse funds contributed by the members to defend and indemnify, in accordance with the bylaws, any
member of CIRSA against stated liability of loss, to the limit of the financial resources of CIRSA.It is also the intent of the members to have CIRSA provide continuing stability and availability ofneeded coverages at reasonable costs. All income and assets of CIRSA shall be at all times dedicated
to the exclusive benefit of its members.
NOTE 9: RETIREMENT COMMITMENTS
Police Pension Plan
The City contributes to a single-employer defined contribution money purchase pension plan onbehalf of sworn police officers. The Plan is administered by the International City/County
Management Association (ICMA). Employees are required to contribute 10% of their compensationto the Plan, and the City contributes 10%. Employees become vested in City contributions to thePlan at 20% annually, beginning in the third year of employment. The contribution requirements of
Plan members and the City are established and may be amended by the City Council. During theyear ended December 31, 2016, the City and employee contributions to the Plan were $563,402 each,equal to the required contributions.
Department Head Pension Plan
City department heads participate in a multiple-employer defined contribution pension plan uponemployment with the City. The Plan is administered by ICMA. Department heads are required to
contribute 4% of their compensation to the Plan and the City contributes 5%, except for the CityManager for which the City contributes 10%. Employees become vested in all contributions to thePlan immediately. The contribution requirements of Plan members and the City are established andmay be amended by the City Council. During the year ended December 31, 2016, the City and
employee contributions to the Plan were $52,797 and $35,472, respectively, equal to the requiredcontributions.
Employee Pension Plan
The City contributes to a multiple-employer defined contribution pension plan on behalf of allemployees, except sworn police officers and department heads. The Plan is administered by ICMA.Employees are required to contribute 4% of their compensation to the Plan, and the City contributes
4%. Employees become vested in City contributions to the Plan at 20% annually after one year ofemployment. The contribution requirements of Plan members and the City are established and maybe amended by the City Council. During the year ended December 31, 2016, the City and employee
contributions to the Plan were $326,559 each, equal to the required contributions.
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
18
NOTE 10: COMMITMENTS AND CONTINGENCIES
Tabor Amendment
Colorado voters passed an amendment to the State Constitution, Article X, Section 20, which hasseveral limitations, including revenue raising, spending abilities, and other specific requirements ofstate and local governments. The Amendment requires, with certain exceptions, advance voterapproval for any new tax, tax rate increase, mill levy above that for the prior year, extension of an
expiring tax, or tax policy change directly causing a net tax revenue gain to the City. Revenue inexcess of the fiscal year spending limit must be refunded in the next fiscal year unless voters approveretention of such revenue.
The City’s management believes it is in compliance with the provisions of the Amendment.However, the Amendment is complex and subject to interpretation. Many of its provisions mayrequire judicial interpretation.
In November, 2006, voters agreed to allow the City to spend all revenues generated during 2006 andeach subsequent year for police protection, street construction - repair and maintenance, parks and
recreation - trails and open space, capital projects, and other basic municipal services, without
limitation. The Authority is not subject to the Tabor Amendment. See: Marian L. Olson v. City ofGolden, et. al., 53 P.3d 747 (Co. App.), certiorari denied.
The City has established an emergency reserve, representing 3% of qualifying expenditures, asrequired by the Amendment. At December 31, 2016, the emergency reserve of $1,082,000 wasreported as restricted fund balance in the General Fund.
Economic Development Incentive Agreements
The City may enter into economic development incentive agreements up to the State statutory limitswithout an election. The purposes of the agreements include providing tax rebate incentives to entice
new retail business development within the City. The agreements require the City to reimbursecertain businesses for 25% to 50% of the sales taxes generated by the businesses. During the yearended December 31, 2016, the City paid $15,011 under these agreements.
Grant Programs
The City participates in a number of federal and state programs that are fully or partially funded bygrants received from other governmental entities. Expenses financed by grants are subject to audit
by the appropriate grantor government. If expenses are disallowed due to noncompliance with grantprogram regulations, the City may be required to reimburse the grantor government. At December31, 2016, significant amounts of grant expenses have not been audited but management believes that
subsequent audits will not have a material effect on the overall financial position of the City.
CITY OF WHEAT RIDGE, COLORADO
NOTES TO FINANCIAL STATEMENTSDecember 31, 2016
19
NOTE 10: COMMITMENTS AND CONTINGENCIES (Continued)
Conduit Debt
On August 7, 2015, the City issued a $1,000,000 Development Revenue Note (Seniors’ ResourceCenter, Inc. Project) Series 2015, to provide financing for facility improvements. The Note matureson August 1, 2030, and is payable solely from revenues of the Seniors’ Resource Center, Inc. TheCity is not obligated in any manner for repayment of the Note. Accordingly, the Note is not reported
as a liability in the accompanying financial statements. The outstanding balance of the Note atDecember 31, 2016, was $968,118.
Litigation
The City is involved in various threatened and pending litigation. The outcome of this litigationcannot be determined at this time.
NOTE 11: SUBSEQUENT EVENT
On May 2, 2017, the City issued $30,595,000 Sales and Use Tax Revenue Bonds, Series 2017A.
Bond proceeds will be used to finance several capital infrastructure projects. Interest accrues on thebonds at rates ranging from 3% to 5% per annum and will be payable semi-annually on June 1 andDecember 1, beginning on December 1, 2017. Annual principal payments will be due on December
1, from 2017 through 2027. The bonds will be repaid using a 0.5% sales and use tax authorized byelection in November, 2016, with collections to begin on January 1, 2017.
REQUIRED SUPPLEMENTARY INFORMATION
CITY OF WHEAT RIDGE, COLORADO
BUDGETARY COMPARISON SCHEDULE
GENERAL FUND
Year Ended December 31, 2016
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Taxes $ 26,310,500 $ 26,310,500 $ 26,328,763 $ 18,263
Licenses and Permits 1,234,300 1,234,300 1,059,237 (175,063)
Intergovernmental 1,951,500 1,977,430 1,829,402 (148,028)
Charges for Services 1,175,240 1,208,400 1,239,896 31,496
Fines and Forfeitures 685,750 685,750 746,746 60,996
Investment Income 50,000 50,000 51,251 1,251
Miscellaneous 573,000 573,000 473,943 (99,057)
TOTAL REVENUES 31,980,290 32,039,380 31,729,238 (310,142)
EXPENDITURES
Current
General Government 8,812,859 9,127,348 8,743,077 384,271
Economic Development 1,760,378 1,760,178 1,512,403 247,775
Community Development 1,149,582 1,233,661 1,154,565 79,096
Police 9,909,251 10,122,745 9,689,966 432,779
Public Works 4,613,713 4,889,312 4,412,544 476,768 Parks and Recreation 4,663,694 4,284,149 3,869,372 414,777
Debt Service Principal 35,606 35,606 34,992 614 Interest 44,561 44,561 45,175 (614) TOTAL EXPENDITURES 30,989,644 31,497,560 29,462,094 2,035,466
EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 990,646 541,820 2,267,144 1,725,324
OTHER FINANCING (USES) Transfers Out (2,900,000) (3,065,785) (3,065,785)-
NET CHANGE IN FUND BALANCE (1,909,354) (2,523,965) (798,641) 1,725,324
FUND BALANCE, Beginning 8,271,981 8,951,966 8,910,252 (41,714)
FUND BALANCE, Ending $ 6,362,627 $ 6,428,001 $ 8,111,611 $ 1,683,610
See the accompanying Independent Auditors' Report.
20
CITY OF WHEAT RIDGE, COLORADO
BUDGETARY COMPARISON SCHEDULE
OPEN SPACE FUND
Year Ended December 31, 2016
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Intergovernmental $ 1,050,000 $ 1,050,000 $ 1,351,845 $ 301,845
Charges for Services - - 53,038 53,038
Investment Income 8,000 8,000 23,430 15,430
Miscellaneous - - 3,000 3,000
TOTAL REVENUES 1,058,000 1,058,000 1,431,313 373,313
EXPENDITURES
Current
Parks and Recreation 1,629,337 1,717,239 874,256 842,983
NET CHANGE IN FUND BALANCE (571,337) (659,239) 557,057 1,216,296
FUND BALANCE, Beginning 659,239 1,225,328 1,225,328 -
FUND BALANCE, Ending $ 87,902 $ 566,089 $ 1,782,385 $ 1,216,296
See the accompanying Independent Auditors' Report.
21
22
CITY OF WHEAT RIDGE, COLORADO
NOTES TO REQUIRED SUPPLEMENTARY INFORMATIONDecember 31, 2016
NOTE 1: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
Budgets and Budgetary Accounting
State statutes require that all funds have legally adopted budgets and appropriations. Totalexpenditures may not exceed the amount appropriated at the fund level. Budgets are adopted for all
funds of the City on a basis consistent with generally accepted accounting principles (GAAP).
The City follows these procedures to establish the budgetary information reflected in the financial
statements:
• Management submits to the City Council a proposed operating budget for the fiscal yearcommencing the following January 1. The operating budget includes proposed expenditures and
the means of financing them.
• Public hearings are conducted to obtain taxpayer comments.
• Prior to December 31, the budget is legally adopted through passage of a resolution.
• Revisions that alter the total expenditures of any fund must be approved by the City Council.
• All appropriations lapse at year end.
Budgetary information presented in the financial statements for the Wheat Ridge Urban Renewal
Authority was approved by the governing board of the Wheat Ridge Urban Renewal Authority.
SUPPLEMENTARY INFORMATION
CITY OF WHEAT RIDGE, COLORADO
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
December 31, 2016
RECREATION
POLICE MUNICIPAL CONSERVATION CENTER
INVESTIGATION COURT TRUST OPERATING
ASSETS
Cash and Investments $ 68,969 $ 97,204 $ 444,563 $ 804,822
Accounts Receivable - - - -
Accrued Interest Receivable - - - 25
TOTAL ASSETS $ 68,969 $ 97,204 $ 444,563 $ 804,847
LIABILITIES
Accounts Payable $- $ 7,467 $- $ 24,260
Accrued Liabilities - - 35,380
TOTAL LIABILITIES - 7,467 - 59,640
FUND BALANCES Restricted for Open Space and Parks - - 444,563 -
Restricted for Police Investigations 68,969 - - - Restricted for Crime Prevention Activities - - - - Committed to Municipal Court - 89,737 - - Committed to Recreation Center - - - 745,207 Committed to Public Art - - - - Assigned to Equipment Replacement - - - -
TOTAL FUND BALANCES 68,969 89,737 444,563 745,207
TOTAL LIABILITIES AND FUND BALANCES $ 68,969 $ 97,204 $ 444,563 $ 804,847
See the accompanying Independent Auditors' Report.
23
CRIME EQUIPMENT
PREVENTION PUBLIC ART REPLACEMENT TOTALS
$ 453,783 $ 83,611 $ 354,586 $ 2,307,538
23,569 - 773 24,342
634 - - 659
$ 477,986 $ 83,611 $ 355,359 $ 2,332,539
$373 $- $- $ 32,100
7,548 - - 42,928
7,921 - - 75,028
- - - 444,563
- - - 68,969470,065 - - 470,065
- - - 89,737- - - 745,207- 83,611 - 83,611- - 355,359 355,359
470,065 83,611 355,359 2,257,511
$ 477,986 $ 83,611 $ 355,359 $ 2,332,539
CITY OF WHEAT RIDGE, COLORADO
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
Year Ended December 31, 2016
RECREATION
POLICE MUNICIPAL CONSERVATION CENTER
INVESTIGATION COURT TRUST OPERATING
REVENUES
Taxes $- $- $- $-
Intergovernmental - - 346,839 -
Charges for Services - - - 2,149,550
Fines and Forfeitures - 22,795 - -
Investment Income 72 87 545 16,294
TOTAL REVENUES 72 22,882 347,384 2,165,844
EXPENDITURES
Current
General Government - 16,876 - -
Police 23,945 - - -
Parks and Recreation - - 354,902 2,298,113
Capital Outlay - - - -
TOTAL EXPENDITURES 23,945 16,876 354,902 2,298,113
EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (23,873)6,006 (7,518) (132,269)
OTHER FINANCING SOURCES Transfers In - - - -
NET CHANGE IN FUND BALANCES (23,873)6,006 (7,518) (132,269)
FUND BALANCES, Beginning 92,842 83,731 452,081 877,476
FUND BALANCES, Ending $ 68,969 $ 89,737 $ 444,563 $ 745,207
See the accompanying Independent Auditors' Report.
24
CRIME EQUIPMENT
PREVENTION PUBLIC ART REPLACEMENT TOTALS
$ 437,509 $ 5,373 $- $ 442,882
- - - 346,839
- 12,344 - 2,161,894
30,542 - - 53,337
4,882 75 5,566 27,521
472,933 17,792 5,566 3,032,473
- - - 16,876
404,619 - - 428,564
- - - 2,653,015
- - 218,734 218,734
404,619 - 218,734 3,317,189
68,314 17,792 (213,168) (284,716)
- - 100,000 100,000
68,314 17,792 (113,168) (184,716)
401,751 65,819 468,527 2,442,227
$ 470,065 $ 83,611 $ 355,359 $ 2,257,511
CITY OF WHEAT RIDGE, COLORADO
BUDGETARY COMPARISON SCHEDULE
POLICE INVESTIGATION FUND
Year Ended December 31, 2016
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Investment Income $350 $350 $72 $ (278)
EXPENDITURES
Current
Police 25,000 48,536 23,945 24,591
NET CHANGE IN FUND BALANCE (24,650)(48,186)(23,873)24,313
FUND BALANCE, Beginning 67,866 92,842 92,842 -
FUND BALANCE, Ending $ 43,216 $ 44,656 $ 68,969 $ 24,313
See the accompanying Independent Auditors' Report.
25
CITY OF WHEAT RIDGE, COLORADO
BUDGETARY COMPARISON SCHEDULE
MUNICIPAL COURT FUND
Year Ended December 31, 2016
ORIGINAL VARIANCE
AND FINAL Positive
BUDGET ACTUAL (Negative)REVENUES
Fines and Forfeitures $ 27,500 $ 22,795 $ (4,705)
Investment Income 550 87 (463)
TOTAL REVENUES 28,050 22,882 (5,168)
EXPENDITURES
Current
General Government 29,000 16,876 12,124
NET CHANGE IN FUND BALANCE (950)6,006 6,956
FUND BALANCE, Beginning 79,572 83,731 4,159
FUND BALANCE, Ending $ 78,622 $ 89,737 $ 11,115
See the accompanying Independent Auditors' Report.
26
CITY OF WHEAT RIDGE, COLORADO
BUDGETARY COMPARISON SCHEDULE
CONSERVATION TRUST FUND
Year Ended December 31, 2016
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Intergovernmental $ 300,000 $ 300,000 $ 346,839 $ 46,839
Investment Income 500 500 545 45
TOTAL REVENUES 300,500 300,500 347,384 46,884
EXPENDITURES
Current
Parks and Recreation 493,150 515,878 354,902 160,976
NET CHANGE IN FUND BALANCE (192,650) (215,378)(7,518) 207,860
FUND BALANCE, Beginning 215,378 452,081 452,081 -
FUND BALANCE, Ending $ 22,728 $ 236,703 $ 444,563 $ 207,860
See the accompanying Independent Auditors' Report.
27
CITY OF WHEAT RIDGE, COLORADO
BUDGETARY COMPARISON SCHEDULE
RECREATION CENTER OPERATING FUND
Year Ended December 31, 2016
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Charges for Services $ 2,168,828 $ 2,168,828 $ 2,149,550 $ (19,278)
Investment Income 8,000 8,000 16,294 8,294
TOTAL REVENUES 2,176,828 2,176,828 2,165,844 (10,984)
EXPENDITURES
Current
Parks and Recreation 2,382,401 2,382,401 2,298,113 84,288
NET CHANGE IN FUND BALANCE (205,573) (205,573) (132,269)73,304
FUND BALANCE, Beginning 796,583 877,476 877,476 -
FUND BALANCE, Ending $ 591,010 $ 671,903 $ 745,207 $ 73,304
See the accompanying Independent Auditors' Report.
28
CITY OF WHEAT RIDGE, COLORADO
BUDGETARY COMPARISON SCHEDULE
CRIME PREVENTION FUND
Year Ended December 31, 2016
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Lodgers Taxes $ 300,000 $ 300,000 $ 437,509 $ 137,509
Fines and Forfeitures 30,000 30,000 30,542 542
Investment Income 1,000 1,000 4,882 3,882
TOTAL REVENUES 331,000 331,000 472,933 141,933
EXPENDITURES
Current
Police 408,016 408,016 404,619 3,397
NET CHANGE IN FUND BALANCE (77,016)(77,016)68,314 145,330
FUND BALANCE, Beginning 285,859 401,751 401,751 -
FUND BALANCE, Ending $ 208,843 $ 324,735 $ 470,065 $ 145,330
See the accompanying Independent Auditors' Report.
29
CITY OF WHEAT RIDGE, COLORADO
BUDGETARY COMPARISON SCHEDULE
PUBLIC ART FUND
Year Ended December 31, 2016
ORIGINAL VARIANCE
AND FINAL Positive
BUDGET ACTUAL (Negative)
REVENUES
Use Taxes $ 4,500 $ 5,373 $873
Charges for Services 28,000 12,344 (15,656)
Investment Income 100 75 (25)
TOTAL REVENUES 32,600 17,792 (14,808)
FUND BALANCE, Beginning 63,740 65,819 2,079
FUND BALANCE, Ending $ 96,340 $ 83,611 $ (12,729)
See the accompanying Independent Auditors' Report.
30
CITY OF WHEAT RIDGE, COLORADO
BUDGETARY COMPARISON SCHEDULE
EQUIPMENT REPLACEMENT FUND
Year Ended December 31, 2016
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Intergovernmental $ 53,000 $ 53,000 $- $ (53,000)
Investment Income 3,000 3,000 5,566 2,566
TOTAL REVENUES 56,000 56,000 5,566 (50,434)
EXPENDITURES
Capital Outlay 369,000 432,509 218,734 213,775
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES (313,000) (376,509) (213,168) 163,341
OTHER FINANCING SOURCES
Transfers In 100,000 100,000 100,000 -
NET CHANGE IN FUND BALANCE (213,000) (276,509) (113,168) 163,341
FUND BALANCE, Beginning 407,121 468,527 468,527 -
FUND BALANCE, Ending $ 194,121 $ 192,018 $ 355,359 $ 163,341
See the accompanying Independent Auditors' Report.
31
CITY OF WHEAT RIDGE, COLORADO
BUDGETARY COMPARISON SCHEDULE
CAPITAL PROJECTS FUND
Year Ended December 31, 2016
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Lodgers Taxes $ 275,000 $ 275,000 $ 291,672 $ 16,672
Intergovernmental 2,179,228 2,179,228 1,771,974 (407,254)
Charges for Services - - 5,000 5,000
Investment Income 10,000 10,000 36,177 26,177
TOTAL REVENUES 2,464,228 2,464,228 2,104,823 (359,405)
EXPENDITURES
Capital Outlay 5,879,821 5,510,954 4,704,031 806,923
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES (3,415,593) (3,046,726) (2,599,208) 447,518
OTHER FINANCING SOURCES
Transfers In 2,800,000 2,965,785 2,965,785 -
NET CHANGE IN FUND BALANCE (615,593)(80,941) 366,577 447,518
FUND BALANCE, Beginning 643,332 781,977 781,977 -
FUND BALANCE, Ending $ 27,739 $ 701,036 $ 1,148,554 $ 447,518
See the accompanying Independent Auditors' Report.
32
CITY OF WHEAT RIDGE, COLORADO
BALANCE SHEET
COMPONENT UNIT
December 31, 2016
URBAN RENEWAL
AUTHORITY
ASSETS
Cash and Investments $ 965,647
Property Taxes Receivable 91,009
Due From Primary Government 159,127
Property Held for Resale 330,299
TOTAL ASSETS $ 1,546,082
LIABILITIES
Due to Primary Government $ 20,000
DEFERRED INFLOWS OF RESOURCES
Property Taxes 91,009
FUND BALANCE Nonspendable Property Held for Resale 330,299
Unrestricted, Unassigned 1,104,774
TOTAL FUND BALANCE 1,435,073
TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES, AND FUND BALANCE $ 1,546,082
Amounts Reported for the Component Unit in the Statement of Net Position are Different Because:
Total Fund Balance of Component Unit $ 1,435,073
Long-term liabilities are not due and payable in the current year and, therefore, are not reported in governmental funds.(2,080,000)
Total Net Position of Component Unit $ (644,927)
See the accompanying Independent Auditors' Report.
33
CITY OF WHEAT RIDGE, COLORADO
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
COMPONENT UNIT
Year Ended December 31, 2016
URBAN RENEWAL
AUTHORITY
REVENUES
Property Tax Increment $ 89,645
Sales Tax Increment 555,853
Intergovernmental 300,000
Investment Income 635
TOTAL REVENUES 946,133
EXPENDITURES
Current
Community Development 36,451
Capital Outlay 44,164
Debt Service
Principal 265,000
Interest 74,102
TOTAL EXPENDITURES 419,717
NET CHANGE IN FUND BALANCE 526,416
FUND BALANCE, Beginning 908,657
FUND BALANCE, Ending $ 1,435,073
Amounts Reported for the Component Unit in the Statement of Activities are Different Because:
Net Change in Fund Balance of Component Unit $ 526,416
Repayments of long-term debt are expenditures in governmental funds, but the repayment reduces long-term liabilities in the statement of net position and does not affect the statement of activities. This amount represents loan payments in the current year.265,000
Change in Net Position of Component Unit $ 791,416
See the accompanying Independent Auditors' Report.
34
CITY OF WHEAT RIDGE, COLORADO
BUDGETARY COMPARISON SCHEDULE
WHEAT RIDGE URBAN RENEWAL AUTHORITY
Year Ended December 31, 2016
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Property Tax Increment $ 159,500 $ 159,500 $ 89,645 $ (69,855)
Sales Tax Increment 560,000 560,000 555,853 (4,147)
Intergovernmental 300,000 300,000 300,000 -
Investment Income 20,250 20,250 635 (19,615)
TOTAL REVENUES 1,039,750 1,039,750 946,133 (93,617)
EXPENDITURES
Current
Community Development 111,200 151,200 36,451 114,749
Capital Outlay 70,000 530,500 44,164 486,336
Debt Service
Principal 265,000 265,000 265,000 -
Interest 74,102 74,102 74,102 -
TOTAL EXPENDITURES 520,302 1,020,802 419,717 601,085
EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 519,448 18,948 526,416 507,468
OTHER FINANCING SOURCES Proceeds from Sale of Property 400,000 400,000 - (400,000)
TOTAL OTHER FINANCING SOURCES 400,000 400,000 - (400,000)
NET CHANGE IN FUND BALANCE 919,448 418,948 526,416 107,468
FUND BALANCE, Beginning 983,476 983,476 908,657 (74,819)
FUND BALANCE, Ending $ 1,902,924 $ 1,402,424 $ 1,435,073 $ 32,649
See the accompanying Independent Auditors' Report.
35
COMPLIANCE SECTION
8400 E. Crescent Parkway • Suite 600 • Greenwood Village, CO 80111 • (720) 528-4306 Fax: (720) 528-4307
Honorable Mayor and Members of the City Council
City of Wheat Ridge
Wheat Ridge, Colorado
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
We have audited, in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States, the financial statements of the governmental activities, the discretely presented
component unit, each major fund, and the aggregate remaining fund information of the City of Wheat Ridge as of
and for the year ended December 31, 2016, and the related notes to the financial statements, which collectively
comprise the basic financial statements of the City of Wheat Ridge, and have issued our report thereon dated July
14, 2017.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City of Wheat Ridge’s internal
control over financial reporting to determine the audit procedures that are appropriate in the circumstances for the
purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on
the effectiveness of the City of Wheat Ridge’s internal control. Accordingly, we do not express an opinion on the
effectiveness of the City of Wheat Ridge’s internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal
control such that there is a reasonable possibility that a material misstatement of the City of Wheat Ridge’s financial
statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a
deficiency, or combination of deficiencies, in internal control that is less severe than a material weakness, yet
important enough to merit attention by those charged with governance.
Our consideration of the City of Wheat Ridge’s internal control over financial reporting was for the limited purpose
described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over
financial reporting that might be material weaknesses or significant deficiencies. Given these limitations, during our
audit we did not identify any deficiencies in internal control over financial reporting that we consider to be material
weaknesses. However, material weaknesses may exist that have not been identified.
37
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City of Wheat Ridge’s financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts
and grant agreements, noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the
results of that testing, and not to provide an opinion on the effectiveness of the City of Wheat Ridge’s internal control
or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the City of Wheat Ridge’s internal control and compliance. Accordingly, this report is not
suitable for any other purpose.
July 14, 2017
8400 E. Crescent Parkway • Suite 600 • Greenwood Village, CO 80111 • (720) 528-4306 Fax: (720) 528-4307
Honorable Mayor and Members of the City Council
City of Wheat Ridge
Wheat Ridge, Colorado
INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE FOR EACH
MAJOR FEDERAL PROGRAM, INTERNAL CONTROL OVER COMPLIANCE,
AND THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
REQUIRED BY THE UNIFORM GUIDANCE
Report on Compliance for Each Major Federal Program
We have audited the City of Wheat Ridge’s compliance with the types of compliance requirements described in the
U.S. Office of Management and Budget (OMB) Compliance Supplement that could have a direct and material effect
on each of the City of Wheat Ridge’s major federal programs for the year ended December 31, 2016. The City of
Wheat Ridge’s major federal programs are identified in the summary of auditors’ results section of the accompanying
schedule of findings and questioned costs.
Management’s Responsibility
Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of federal
awards applicable to its federal programs.
Auditors’ Responsibility
Our responsibility is to express an opinion on compliance for each of the City of Wheat Ridge’s major federal
programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of
compliance in accordance with auditing standards generally accepted in the United States of America; the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States; and the audit requirements of OMB’s Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require
that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of
compliance requirements referred to above that could have a direct and material effect on a major federal program
occurred. An audit includes examining, on a test basis, evidence about the City of Wheat Ridge’s compliance with
those requirements and performing such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program.
However, our audit does not provide a legal determination of the City of Wheat Ridge’s compliance.
Opinion on Each Major Federal Program
In our opinion, the City of Wheat Ridge complied, in all material respects, with the types of compliance requirements
referred to above that could have a direct and material effect on each of its major federal programs for the year ended
December 31, 2016.
39
Report on Internal Control Over Compliance
Management of the City of Wheat Ridge is responsible for establishing and maintaining effective internal control
over compliance with the types of compliance requirements referred to above. In planning and performing our audit
of compliance, we considered the City of Wheat Ridge’s internal control over compliance with the types of
requirements that could have a direct and material effect on each major federal program to determine the auditing
procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each
major federal program and to test and report on internal control over compliance in accordance with the Uniform
Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance.
Accordingly, we do not express an opinion on the effectiveness of the City of Wheat Ridge’s internal control over
compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over compliance
does not allow management or employees, in the normal course of performing their assigned functions, to prevent,
or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis.
A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal
control over compliance such that there is a reasonable possibility that material noncompliance with a type of
compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A
significant deficiency in internal control over compliance is a deficiency, or combination of deficiencies, in internal
control over compliance with a type of compliance requirement of a federal program that is less severe than a material
weakness in internal control over compliance, yet important enough to merit attention by those charged with
governance.
Our consideration of the City of Wheat Ridge’s internal control over compliance was for the limited purpose
described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over
compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in
internal control over compliance that we consider to be material weaknesses. However, material weaknesses may
exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal
control over compliance and the results of that testing based on the requirements of the Uniform Guidance.
Accordingly, this report is not suitable for any other purpose.
Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance
We have audited the financial statements of the governmental activities, the discretely presented component unit,
each major fund, and the aggregate remaining fund information of the City of Wheat Ridge as of and for the year
ended December 31, 2016, and the related notes to the financial statements, which collectively comprise the basic
financial statements of the City of Wheat Ridge. We issued our report thereon dated July 14, 2017, which contained
unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions
on the financial statements that collectively comprise the City of Wheat Ridge’s basic financial statements. The
accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required
by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the
responsibility of management and was derived from and relates directly to the underlying accounting and other
records used to prepare the basic financial statements. The information has been subjected to the auditing procedures
applied in the audit of the basic financial statements and certain additional procedures, including comparing and
reconciling the information directly to the underlying accounting and other records used to prepare the basic financial
statements or to the basic financial statements themselves, and other additional procedures in accordance with
auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures
of federal awards is fairly stated, in all material respects, in relation to the basic financial statements as a whole.
July 14, 2017
40
CITY OF WHEAT RIDGE, COLORADO
SCHEDULE OF FINDINGS AND QUESTIONED COSTSYear Ended December 31, 2016
Summary of Auditors’ ResultsFinancial Statements
Type of auditors’ report issued: unmodified
Internal control over financial reporting:
• Material weaknesses identified? yes x no
• Significant deficiencies identified that arenot considered to be material weaknesses? yes x none reported
Noncompliance material to financialstatements noted? yes x no
Federal AwardsInternal control over major federal programs:• Material weaknesses identified? yes x no
• Significant deficiencies identified that arenot considered to be material weaknesses? yes x none reported
Type of auditors’ report issued on compliance for major federal programs: unmodified
Any audit findings disclosed that are
required to be reported in accordancewith Section 200.516(a) of OMB’sUniform Guidance? yes x no
Identification of major federal program:
20.507 Federal Transit
Dollar threshold used to distinguishbetween type A and type B programs: $750,000
Auditee qualified as low-risk auditee? x yes no
Financial Statement FindingsThe audit of the financial statements did not disclose significant deficiencies in internal control that would be
considered material weaknesses, and did not disclose fraud, noncompliance, or abuse that were material to thosefinancial statements.
Federal Awards Findings and Questioned Costs
The audit of federal awards did not disclose significant deficiencies in internal control that would be consideredmaterial weaknesses, and did not disclose instances of noncompliance or abuse that were material to those federalawards.
CITY OF WHEAT RIDGE, COLORADO
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended December 31, 2016
Federal
CFDA
Federal Grantor/Pass-Through Grantor/Program Title Number Disbursements
U.S. Environmental Protection Agency
Brownfields Assessment and Cleanup Cooperative Agreements 66.818 $ 37,511
Executive Office of the President
Passed through City of Lakewood
High Intensity Drug Trafficking Areas Program 95.001 22,033
U.S. Department of Justice
Edward Byrne Memorial Justice Assistance Grant 16.738 11,454
Bulletproof Vest Partnership Program 16.607 3,837
TOTAL U.S. DEPARTMENT OF JUSTICE 15,291
U.S. Department of TransportationPassed through Colorado Department of Transportation
Federal Transit Cluster Federal Transit 20.507 499,660
Highway Planning and Construction Cluster Highway Planning and Construction 20.205 572,537 Highway Safety Cluster National Priority Safety Programs 20.616 1,500
TOTAL U.S. DEPARTMENT OF TRANSPORTATION 1,073,697
TOTAL FEDERAL FINANCIAL ASSISTANCE $ 1,148,532
See the accompanying Independent Auditors' Report.
41
42
CITY OF WHEAT RIDGE, COLORADO
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDSYear Ended December 31, 2016
NOTE 1: BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal awards is presented in accordance with therequirements of OMB’s Uniform Administrative Requirements, Cost Principles, and AuditRequirements for Federal Awards, using the accrual basis of accounting. Therefore, some amounts
presented in this schedule may differ from amounts presented in the financial statements. The Citydoes not charge a de minimus indirect cost rate.
STATE COMPLIANCE
Financial Planning 02/01
The public report burden for this information collection is estimated to average 380 hours annually. Form # 350-050-36City or County:
WHEAT RIDGEYEAR ENDING :
December 2016This Information From The Records Of The City of Wheat Ridge Prepared By: Tim Dronkers, Accounting ManagerPhone:303-235-2817
A. Local B. Local C. Receipts from D. Receipts from
Motor-Fuel Motor-Vehicle State Highway- Federal HighwayTaxesTaxesUser Taxes Administration
1. Total receipts available2. Minus amount used for collection expenses3. Minus amount used for nonhighway purposes4. Minus amount used for mass transit5. Remainder used for highway purposes
AMOUNT AMOUNTA. Receipts from local sources:A. Local highway disbursements: 1. Local highway-user taxes 1. Capital outlay (from page 2)2,386,934 a. Motor Fuel (from Item I.A.5.) 2. Maintenance:2,984,606 b. Motor Vehicle (from Item I.B.5.) 3. Road and street services: c. Total (a.+b.) a. Traffic control operations 41,812
2. General fund appropriations b. Snow and ice removal 83,944 3. Other local imposts (from page 2)5,275,574 c. Other
4. Miscellaneous local receipts (from page 2)786,514 d. Total (a. through c.)125,756 5. Transfers from toll facilities 4. General administration & miscellaneous 918,994
6. Proceeds of sale of bonds and notes: 5. Highway law enforcement and safety 2,323,571 a. Bonds - Original Issues 6. Total (1 through 5)8,739,861 b. Bonds - Refunding Issues B. Debt service on local obligations:
c. Notes 1. Bonds: d. Total (a. + b. + c.)0 a. Interest
7. Total (1 through 6)6,062,088 b. RedemptionB. Private Contributions c. Total (a. + b.)0C. Receipts from State government 2. Notes: (from page 2)1,470,540 a. InterestD. Receipts from Federal Government b. Redemption (from page 2)1,207,233 c. Total (a. + b.)0E. Total receipts (A.7 + B + C + D)8,739,861 3. Total (1.c + 2.c)0
C. Payments to State for highwaysD. Payments to toll facilitiesE. Total disbursements (A.6 + B.3 + C + D)8,739,861
Opening Debt Amount Issued Redemptions Closing DebtA. Bonds (Total)0 1. Bonds (Refunding Portion)B. Notes (Total)0
A. Beginning Balance B. Total Receipts C. Total Disbursements D. Ending Balance E. Reconciliation8,739,861 8,739,861 0Notes and Comments:
FORM FHWA-536 (Rev. 1-05) PREVIOUS EDITIONS OBSOLETE (Next Page)
LOCAL HIGHWAY FINANCE REPORT
I. DISPOSITION OF HIGHWAY-USER REVENUES AVAILABLE FOR LOCAL GOVERNMENT EXPENDITURE
ITEM
III. DISBURSEMENTS FOR ROAD
V. LOCAL ROAD AND STREET FUND BALANCE
ITEM
II. RECEIPTS FOR ROAD AND STREET PURPOSES
IV. LOCAL HIGHWAY DEBT STATUS(Show all entries at par)
ITEM AND STREET PURPOSES
43
STATE:ColoradoYEAR ENDING (mm/yy):WHEAT RIDGE
AMOUNT AMOUNTA.3. Other local imposts:A.4. Miscellaneous local receipts:
a. Property Taxes and Assessments 840,417 a. Interest on investments b. Other local imposts: b. Traffic Fines & Penalities 533,928 1. Sales Taxes 4,435,157 c. Parking Garage Fees 2. Infrastructure & Impact Fees d. Parking Meter Fees 3. Liens e. Sale of Surplus Property 4. Licenses f. Charges for Services 252,586 5. Specific Ownership &/or Other g. Other Misc. Receipts 6. Total (1. through 5.)4,435,157 h. Other c. Total (a. + b.)5,275,574 i. Total (a. through h.)786,514
(Carry forward to page 1) (Carry forward to page 1)
AMOUNT AMOUNTC. Receipts from State Government D. Receipts from Federal Government 1. Highway-user taxes 970,880 1. FHWA (from Item I.D.5.) 2. State general funds 2. Other Federal agencies: 3. Other State funds: a. Forest Service a. State bond proceeds b. FEMA b. Project Match c. HUD c. Motor Vehicle Registrations d. Federal Transit Admin 1,207,233 d. Other (Specify) - RTD GRANT 499,660 e. U.S. Corps of Engineers e. Other (Specify) f. Other Federal f. Total (a. through e.)499,660 g. Total (a. through f.)1,207,233 4. Total (1. + 2. + 3.f)1,470,540 3. Total (1. + 2.g)
(Carry forward to page 1)
ON NATIONAL OFF NATIONALHIGHWAYHIGHWAY TOTALSYSTEMSYSTEM(a)(b)(c)A.1. Capital outlay: a. Right-Of-Way Costs 0 b. Engineering Costs 1,937,563 1,937,563 c. Construction: (1). New Facilities 0
(2). Capacity Improvements 0
(3). System Preservation 0 (4). System Enhancement & Operation 449,371 449,371 (5). Total Construction (1) + (2) + (3) + (4)449,371 0 449,371 d. Total Capital Outlay (Lines 1.a. + 1.b. + 1.c.5)2,386,934 0 2,386,934
(Carry forward to page 1)
Notes and Comments:
FORM FHWA-536 (Rev.1-05) PREVIOUS EDITIONS OBSOLETE
III. DISBURSEMENTS FOR ROAD AND STREET PURPOSES - DETAIL
II. RECEIPTS FOR ROAD AND STREET PURPOSES - DETAIL
LOCAL HIGHWAY FINANCE REPORT
ITEM ITEM
ITEM ITEM
44
8400 E. Crescent Parkway • Suite 600 • Greenwood Village, CO 80111 • (720) 528-4306 Fax: (720) 528-4307
July 14, 2017
Honorable Mayor and Members of the City Council
City of Wheat Ridge
Wheat Ridge, Colorado
We have audited the financial statements of the City of Wheat Ridge (the “City”) as of and for the year ended
December 31, 2016, and have issued our report thereon dated July 14, 2017. Professional standards require that we
provide you with the following information related to our audit.
Our Responsibility under Generally Accepted Auditing Standards
As communicated in our engagement letter, our responsibility, as described by professional standards, is to express
opinions about whether the financial statements prepared by management with your oversight are fairly presented,
in all material respects, in conformity with accounting principles generally accepted in the United States of America.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and
because we did not perform a detailed examination of all transactions, there is a risk that material misstatements due
to error or fraud may exist and not be detected by us, even though the audit is properly planned and performed. In
addition, an audit is not designed to detect immaterial misstatements or violations of laws or regulations that do not
have a direct and material effect on the financial statements.
As part of our audit, we considered the City’s internal control over financial reporting and compliance as a basis for
designing our audit procedures, but not for the purpose of expressing an opinion on the effectiveness of the internal
control or on compliance.
We are responsible for communicating significant matters related to the audit that are, in our professional judgment,
relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design
procedures specifically to identify such matters.
We applied certain limited procedures to the required supplementary information (RSI). However, we did not audit
the RSI and do not express an opinion or provide any assurance on the RSI. ith respect to the supplementary
information accompanying the financial statements, we performed procedures to determine that the information
complies with accounting principles generally accepted in the United States of America, the method of preparing the
information has not changed from the prior year, and the information is appropriate and complete in relation to our
audit of the financial statements.
Also, in accordance with OMB’s Uniform Guidance, we considered the City’s internal control over compliance with
requirements that could have a direct and material effect on its major federal programs, and we examined, on a test
basis, evidence about the City’s compliance with the requirements applicable to its major federal programs for the
purpose of expressing an opinion on compliance with those requirements.
2
Significant Accounting Policies
Management is responsible for the selection and use of appropriate accounting policies. In accordance with the terms
of our engagement letter, we will advise management about the appropriateness of accounting policies and their
application. No new accounting policies that significantly affected the financial statements were adopted and the
application of existing policies was not changed during the year. We noted no transactions the City entered into
during the year for which there is a lack of authoritative guidance or consensus.
Accounting Estimates
Accounting estimates are an integral part of the financial statements prepared by management and are based on
management’s knowledge and experience about past and current events and assumptions about future events. Certain
accounting estimates are particularly sensitive because of their significance to the financial statements and because
of the possibility that future events affecting them may differ significantly from those expected. We evaluated the
key factors and assumptions used to develop the significant estimates in determining that they are reasonable in
relation to the financial statements as a whole.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the audit, other
than those that are clearly trivial, and communicate them to the appropriate level of management. A listing of
uncorrected misstatements was provided to management, and management has determined that the effects of the
uncorrected misstatements are immaterial, both individually and in the aggregate, to the financial statements as a
whole.
We identified misstatements as a result of our audit procedures which were corrected by management. The most
significant misstatements related to the Urban Renewal Authority. In our opinion, these misstatements represent a
weakness in the City’s financial reporting process.
Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter,
whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditors’ report.
We are pleased to report that no such disagreements arose during the course of our audit.
Difficulties Encountered in Performing the Audit
We encountered no difficulties dealing with management during the audit process. We have requested certain
representations from management that are included in the management representation letter.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting matters,
similar to obtaining a “second opinion” on certain situations. If a consultation involves the application of an
accounting principle to the City’s financial statements or a determination of the type of auditors’ opinion that may
be expressed on those statements, our professional standards require the consulting accountant to contact us to
determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with
other accountants.
3
Other Audit Issues
We generally discuss a variety of matters, including the application of accounting principles and auditing standards,
with management each year prior to retention as the City’s auditors. However, these discussions occurred in the
normal course of our professional relationship and the responses were not a condition to our retention.
Other Information
Investments
As mentioned in past years, the City has purchased certificates of deposit at banks not certified under the Public
Deposit Protection Act (PDPA), a requirement of State statutes. However, It is our understanding that similar
certificates of deposit are no longer being purchased. We recommend that the City monitor compliance with the
applicable laws and policies when purchasing investments.
Federal Awards
The City continues to maintain the accounting records for federal awards using manual spreadsheets prepared by the
grant administrators and accounting personnel. We recommend that the City utilize the established accounting system
and centralize the grant accounting process. This will help identify and correct errors through the internal controls
already in place.
Compensated Absences
The City’s liability for unused employee vacation time has a balance of $1,143,126 at December 31, 2016. Because
this represents a significant liability to the City, we recommend that the City evaluate the policies in place to
determine if the cost is appropriate to achieve the goals of the City.
Conclusion
We would like to thank Tim Dronkers, Heather Geyer, Jerry DiTullio, and the City staff for their assistance and
cooperation during the audit process.
This report is intended solely for the information and use of the City Council and management of the City of Wheat
Ridge and is not intended to be, and should not be, used by anyone other than these specified parties.
Very truly yours,
Swanhorst & Company LLC
ITEM NO: ____ DATE: July 24, 2017 REQUEST FOR CITY COUNCIL ACTION
TITLE: RESOLUTION 26-2017 – AUTHORIZING CITY OFFICIALS TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT
BY AND BETWEEN THE COUNTY OF JEFFERSON, STATE
OF COLORADO, AND THE CITY OF WHEAT RIDGE
REGARDING THE ADMINISTRATION OF RESPECTIVE
DUTIES CONCERNING THE CONDUCT OF THE COORDINATED ELECTION ON NOVEMBER 7, 2017
PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS
QUASI-JUDICIAL: YES NO _______________________________ ______________________________
Janelle Shaver, City Clerk City Manager
ISSUE: The City of Wheat Ridge will participate in a coordinated election on November 7, 2017. The attached resolution and intergovernmental agreement (IGA) must be executed and forwarded to
Jefferson County by Tuesday, August 29, 2017. The documents refer to the administration of the respective duties of the County and the City of Wheat Ridge concerning the conduct of the coordinated election. The duties of the County Clerk include, but are not limited to, ballot preparation, voter lists, staff
selection and training, providing election supplies, counting of the ballots, and certification of results. The duties of the City of Wheat Ridge include, but are not limited to Call and Notice and ballot preparation. The City Clerk shall act as the City of Wheat Ridge’s election officer and the designated election official. She shall act as the primary liaison between the City of Wheat Ridge and the contact officer for the County Clerk and Recorder.
Council Action Form – Coordinated Election
July 24, 2017
Page 2 PRIOR ACTION: None
FINANCIAL IMPACT: The City of Wheat Ridge shall pay its pro-rated costs (defined below) for all services, equipment, forms and supplies provided by the County Clerk pursuant to this agreement. In
addition, the jurisdiction shall pay the pro-rated costs for all County employee overtime and
temporary employee regular and overtime solely related to the preparation and conduct of the election at each employee’s rate or $1,000, whichever is greater. The jurisdiction’s pro-rated costs shall be determined in accordance with the formula set forth in the IGA (Exhibit A). BACKGROUND:
The County Clerk and the City of Wheat Ridge are authorized to conduct elections as provided by law. RECOMMENDATIONS: The County Clerk and the City Clerk, of the City of Wheat Ridge, have determined that it is in
the best interests of Jefferson County, the City and their respective inhabitants to cooperate and contract concerning the election upon the terms and conditions in the IGA. RECOMMENDED MOTION: “I move to approve Resolution 26-2017, authorizing city officials to execute an Intergovernmental
Agreement between the County of Jefferson, state of Colorado, and the City of Wheat Ridge regarding the administration of the respective duties concerning the conduct of the coordinated election to be held on November 7, 2017.”
Or,
“I move to postpone indefinitely the resolution authorizing city officials to execute an Intergovernmental Agreement between the County of Jefferson, state of Colorado, and the City of Wheat Ridge regarding the administration of the respective duties concerning the conduct of the
coordinated election for the following reason(s) _________________.”
REPORT PREPARED BY: Janelle Shaver, City Clerk Heather Geyer, Administrative Services Director
ATTACHMENTS: 1. Resolution 26-2017, with IGA attached as Exhibit A
CITY OF WHEAT RIDGE, COLORADO Resolution No. 26 Series of 2017
TITLE: A RESOLUTION AUTHORIZING CITY OFFICIALS TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE COUNTY OF JEFFERSON, STATE OF COLORADO, AND THE CITY OF WHEAT RIDGE, REGARDING THE ADMINISTRATION OF RESPECTIVE DUTIES CONCERNING THE CONDUCT OF THE COORDINATED ELECTION ON
NOVEMBER 7, 2017 WHEREAS, pursuant to Section 1-7-116(2), C.R.S., as amended, the Jefferson County Clerk (“County Clerk”) and the City of Wheat Ridge (“City”) shall enter into an agreement for the administration of their respective duties concerning the conduct
of the coordinated election to be held on November 7, 2017 (“Election”): and
WHEREAS, the County Clerk and the City Clerk of the City of Wheat Ridge (the “City Clerk”) are authorized to conduct elections as provided by law; and
WHEREAS, the County Clerk will conduct the Election as a “coordinated mail ballot
election” as such term is defined in the Uniform Election Code of 1992, C.R.S. Title 1, as amended (“Code”) and the Current Rules and Regulations Governing Election Procedures adopted by the Secretary of State, as amended (“Rules”); and
WHEREAS, the City has certain ballot issues and/or ballot questions to present to
its eligible electors and shall participate in this coordinated election; and WHEREAS, the County Clerk and the City have determined that it is in the County’s and City’s best interests to cooperate in connection with the Election upon the
terms and conditions contained in the Intergovernmental Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge: Section 1. The appropriate City Officials are hereby authorized to execute the
Intergovernmental Agreement by and between the City of Wheat Ridge and the County of
Jefferson regarding the administration of the County’s and City’s respective duties concerning the conduct of the coordinated election to be held on November 7, 2017 (“IGA”), attached hereto as Exhibit A.
Section 2. For the purposes of the November 7, 2017 election and to carry out the directive
of the IGA, the City shall utilize the provisions of the Uniform Election Code of 1992. DONE AND RESOLVED on this 24th day of July, 2017.
______________________
Joyce Jay, Mayor ATTEST: ____________________
Janelle Shaver, City Clerk Attachment 1
EXHIBIT A Intergovernmental Agreement
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INTERGOVERNMENTAL AGREEMENT FOR COORDINATED ELECTION
THIS INTERGOVERNMENTAL AGREEMENT FOR COORDINATED ELECTION (this “Agreement”), dated for reference purposes only this ____ day of __________ 2017, is by and between the CLERK AND RECORDER FOR THE COUNTY OF JEFFERSON, STATE
OF COLORADO (“County Clerk”) and the _____________________________ (the
“Jurisdiction”), individually referred to as a “Party,” and collectively referred to as the “Parties.”
RECITALS
A.The County Clerk and the Jurisdiction are authorized to conduct elections as provided bylaw.
B.The Jurisdiction has certain candidates, ballot issues and/or ballot questions to present to its
eligible electors and desires to participate in a coordinated election as provided by law.
C.The County Clerk and the Jurisdiction desire to enter into this Agreement for purposes ofconducting a coordinated election and to set out the terms and conditions upon which theParties shall conduct such election.
AGREEMENT
In consideration of the foregoing recitals and the mutual covenants and promises herein contained, the Parties agree as follows:
ARTICLE I DEFINITIONS
Capitalized terms not otherwise defined herein, shall have the meaning as set forth below:
1.01 “Ballot Box” means a locked and secured container in conformance with the Code in which ballots may deposited 24/7 by eligible electors.
1.02 “Code” or “Uniform Election Code” means the Uniform Election Code of 1992, C.R.S. Title 1, as amended, and any other title of the Colorado Revised Statutes governing the
participating Jurisdiction’s election matters, as well as the Colorado Constitution and the Rules
(as defined below).
1.03 “Coordinated Election Official” means the Jefferson County Clerk and Recorder.
1.04 “Coordinated Election” means an election where more than one jurisdiction with overlapping boundaries or the same electors holds an election on the same day and the eligible
electors are all registered electors, and the County Clerk is the Coordinated Election Official for
the jurisdictions.
1.05 “Contact Officer” means the individual who shall act as the primary liaison or contact between the Jurisdiction and the County Clerk. The Contact Officer shall be that person under the authority of the County Clerk who will have primary responsibility for the coordination of
the election for the Jurisdiction and the procedures to be completed by the County Clerk
hereunder.
Exhibit A
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1.06 “Designated Election Official” (or “DEO”) means the individual who shall be identified by the Jurisdiction to act as the primary liaison between the Jurisdiction and the Contact Officer and who will have primary responsibility for the conduct of election procedures to be handled by the Jurisdiction hereunder.
1.07 “Election” means the Coordinated Election to be held on November 7, 2017.
1.08 “Mail Ballot Election” means an election for which eligible electors receive ballots by mail and vote by mailing those ballots, depositing the ballots at, as applicable, drop-off locations or voter service and polling centers, or, as applicable, by voting at a voter service and polling center (See C.R.S. § 1-7.5-101 to 1-7.5-210).
1.09 “Precinct” means an area with established boundaries within a political subdivision used
to establish election districts.
1.10 “Rules” means the current rules and regulations governing election procedures adopted by the Colorado Secretary of State, as amended.
ARTICLE II PURPOSE AND GENERAL MATTERS
2.01 Purpose. The purpose of this Agreement is to set forth the Parties’ respective tasks in order to conduct the Coordinated Election and to allocate the cost thereof. Pursuant to C.R.S. §1-7-116(2), the County Clerk and the Jurisdiction shall enter into an agreement no later thanAugust 29, 2017 for the administration of their respective duties concerning the conduct of acoordinated election.
2.02 Coordinated Election Official. The County Clerk shall act as the Coordinated Election Official in accordance with the Code and shall conduct the Election for the Jurisdiction for all matters in the Code which require action by the Coordinated Election Official.
2.03 Contact Officer. The County Clerk designates Cody Swanson as the Contact Officer to
act as the primary liaison between the County Clerk and the Jurisdiction. Nothing herein shall be
deemed or construed to relieve the County Clerk or the Jurisdiction from their official
responsibilities for the conduct of the Election.
2.04 Designated Election Official. The Jurisdiction designates ________________________, as its Designated Election Official. The DEO shall have primary responsibility for the Election procedures to be handled by the Jurisdiction in accordance with the Code. The DEO shall
provide the name of an alternate contact in Section 6.01 below (the “Alternate Contact”) in the event the County Clerk needs immediate assistance and the DEO is unavailable. The DEO or Alternate Contact shall be readily available and accessible during regular business hours, and at other times when notified by the Contact Officer in advance, for the purposes of consultation and decision-making on behalf of the Jurisdiction regarding the Coordinated Election. In addition,
the DEO is responsible for receiving and timely responding to inquiries made by its voters or
others interested in the Jurisdiction’s election. To the extent that the Code requires that an Election Official of the Jurisdiction conduct a task, the DEO shall conduct such task.
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2.05 Jurisdictional Limitation. The Jurisdiction encompasses territory within Jefferson County, State of Colorado. This Agreement shall be construed to apply only to that portion of the Jurisdiction within Jefferson County.
2.06 Mail Ballot Election. The County Clerk will conduct the Election as a Mail Ballot
Election.
2.07 Term. The term of this Agreement shall commence on August 4, 2017 (the “Effective Date”), and shall continue until all obligations under this Agreement have been completed with respect to the Coordinated Election held in 2017.
ARTICLE III DUTIES OF THE COUNTY CLERK
The County Clerk shall perform the following duties for the Jurisdiction in conformance with,
and as required by, the Code:
3.01 Voter Registration.
3.01.1 Supervise, administer and provide the necessary forms and voter registration sites.
3.01.2 Conduct registration and voting in the County Clerk’s office and at other locations
for the Jurisdiction.
3.02 Ballots.
3.02.1 Layout the ballot text.
3.02.2 Determine numbering of the ballot issues or questions.
3.02.3 Provide ballot printing layouts and text for the Jurisdiction’s review and approval.
3.02.4 Mail ballots to voters.
3.03 Staff. Maintain and compensate a sufficient number of qualified staff in order to conduct the Election.
3.04 Election Judges. Appoint, train and compensate a sufficient number of election judges
for each voter service and polling center and mail ballot processing center.
3.05 Voter Service and Polling Centers. Establish, staff, equip and operate the required
number of voter service and polling centers.
3.06 Election Supplies. Provide all necessary equipment, ballots, forms and supplies to conduct the Election, including the County’s electronic voting equipment, as applicable.
3.07 Election Preparation.
3.07.1 Provide necessary electronic voting equipment, personnel and computer
equipment for the pre-election logic and accuracy testing.
3.07.2 Prepare and run pre-election logic and accuracy testing.
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3.08 Ballot Box
3.08.1 Provide a Ballot Box.
3.08.2 Pick up voted ballots from the Ballot Box as necessary, at the discretion of the County.
3.09 Early Voting and Election Day Activities.
3.09.1 Provide telephone and in-person support during early voting and from 6:00 a.m.
to the conclusion of the voting on Election night.
3.09.2 Count ballots and furnish the Jurisdiction with unofficial results of the Election via an online website.
3.10 Counting the Ballots.
3.10.1 Establish backup procedures and backup sites for ballot counting should counting equipment fail. In such event, counting processes will be moved to a predetermined site for the duration of Election counting process.
3.10.2 Provide personnel to participate, assist, conduct and oversee the ballot counting process.
3.11 Certifying Results.
3.11.1 Appoint, instruct and otherwise oversee the board of canvassers.
3.11.2 Conduct the post-election.
3.11.3 Conduct a canvass.
3.11.4 Certify the results of the Jurisdiction’s Election.
3.11.5 Provide the Jurisdiction with a copy of the official Election results.
3.11.6 Conduct a recount, if required.
3.12 Recordkeeping. Store all election records, including but not limited to, all voted and unvoted ballots, voter affidavits, election canvass and results reports.
3.13 Call and Notice. Publish notices relative to the Election. Publication of Election notices
by the County Clerk shall satisfy the publication requirement of the Jurisdiction participating in
the Coordinated Election as set forth in C.R.S. § 1-5-205.
3.14 No Expansion of Duties. Nothing contained in this Agreement is intended to expand the duties of the County Clerk beyond those set forth in the Code.
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ARTICLE IV
DUTIES OF JURISDICTION
4.01 Jurisdiction Duties. The Jurisdiction shall perform the following duties:
4.01.1 Authority. Provide a copy of the ordinance or resolution stating that the Jurisdiction has adopted the Code and that the Jurisdiction will participate in the
Coordinated Election in accordance with the terms and conditions of this Agreement. The ordinance or resolution shall further authorize the presiding officer of the Jurisdiction or other designated person to execute this Agreement. Email a copy of the ordinance or resolution to logistics@jeffco.us by August 29, 2017.
4.01.2 Maps and Legal Descriptions. If there have been any changes in the boundaries
of the Jurisdiction after January 1, 2017, the Jurisdiction shall furnish the Contact Officer with maps or updated address library files including each precinct, district/ward and the voting jurisdiction no later than August 21, 2017.
4.01.3 Petitions, Preparation and Verification. Perform all responsibilities required to certify any candidate and/or initiative petition(s) to the ballot.
4.01.4 Ballot Preparation.
4.01.4.1 No later than 3:00 p.m. on September 8, 2017, the Jurisdiction shall electronically transmit the ballot certification via text document (preferably Microsoft Word). The certification shall include all ballot titles, candidates, ballot issues or questions in the exact order they need to appear on the ballot. The ballot
certification shall not contain any extraordinary (unique) formatting. Examples of extraordinary (unique) formatting not permitted in the ballot certification, include, but are not limited to:
• Text boxes
• Charts
• Spreadsheets
• Strike-outs
• Bolding
• Symbols 4.01.4.2 Provide the audio recording of all candidate names for the Jurisdiction’s
portion of the ballot by having the candidates call (303) 271-8115 and follow the recorded instruction no later than the ballot certification deadline of September 8, 2017 at 3:00 p.m. The information shall include the candidate’s name, jurisdiction and title of the office.
4.01.4.3 The Jurisdiction shall be responsible for the legality of their certified
ballot content.
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4.01.4.4 The Jurisdiction shall be responsible for proofing the layout and text of any official ballot before approving the printing of such ballot. The DEO shall send approval of the official ballot via electronic transmission to the County Clerk as set forth in the Notice section below. The deadline to return the approval will be included in the instructions sent to the Jurisdiction requesting approval of the
official ballot.
4.01.5 Election Preparation. At the Jurisdiction’s discretion, the Jurisdiction may designate an individual to represent the Jurisdiction at the pre-election logic and accuracy testing required by Code and the canvass. The Jurisdiction’s representative must be an
eligible elector residing in Jefferson County.
4.01.5.1 Pre-Election Logic and Accuracy Testing Notice. If the Jurisdiction decides to participate in the pre-election logic and accuracy testing, the name of the Jurisdiction’s representative must be submitted in writing to the County Clerk on or before 5:00 p.m. September 29, 2017.
4.01.5.2 Canvass Notice. If the Jurisdiction decides to participate in the canvass,
the Jurisdiction shall submit the name of the Jurisdiction’s representative to the
County Clerk on or before 5:00 p.m. on October 23, 2017.
4.01.5.3 No Participation Notice. If the Jurisdiction chooses not to participate in either the pre-election logic and accuracy testing or the canvass, the DEO shall notify the County Clerk in writing no later than 5:00 p.m. September 29, 2017. If
the Jurisdiction elections not to participate, the notice shall contain a statement authorizing the County Clerk to act on the behalf of the Jurisdiction in order to conduct either, or both, of the following election preparation duties:
Pre-election logic and accuracy testing
Canvass
4.01.5.4 No Response. In the event the County Clerk does not receive notification from the Jurisdiction regarding its decision relating to the pre-election logic and accuracy testing and/or the canvass, then the County Clerk shall deem the failure to notify to be a decision by the Jurisdiction to not participate in either of the pre-election logic and accuracy testing or the canvass. As such, the County
Clerk will act on behalf of the Jurisdiction to conduct either, or both, the pre-
election logic and accuracy testing and the canvass as applicable.
4.01.5.5 Failure to Attend the Logic and Accuracy Testing or the Canvass. In the event, the Jurisdiction has elected to send a representative to either, or both, the pre-election logic and accuracy testing or the canvass, but the Jurisdiction’s
representative fails to attend, then the County Clerk will act on behalf of the Jurisdiction to conduct either, or both, the pre-election logic and accuracy testing and the canvass, as applicable.
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4.01.6 Ballot Box. The Ballot Box must be available to voters 24 hours per day (12AM to 11:59PM) on the dates specified by the County for the Election. The County will provide the dates of availability when the box is provided to the Jurisdiction. 4.01.7 Handling Information. The Jurisdiction must ensure that any voter records
received will be used for the sole purpose of conducting a local government election in accordance with Colorado law. The Jurisdiction must maintain these records in accordance with the Colorado Open Records Act and Colorado law.
4.01.8 Compliance with Deadlines. A schedule of Election related dates and
deadlines will be provided to the Jurisdiction by the County Clerk and the Jurisdiction
shall comply with the deadlines provided.
4.02 Cancellation of Election by the Jurisdiction. If the Jurisdiction resolves not to hold the Election, then written notice shall be delivered to the Contact Officer immediately; provided, however that the Jurisdiction shall not cancel the Election after the 25th day prior to the Election. If the Jurisdiction cancels the Election, it shall pay the County Clerk its actual costs relating to
the Election, which may include costs incurred both before and after receipt of the Jurisdiction’s
notice of cancellation, within 30 days after cancellation. The Jurisdiction shall provide notice by publication (as defined in the Code) of the cancellation of the Election. A copy of such notice must be posted at each voter service and polling center of the political subdivision, in the office
of the Designated Election Official, and in the office of the Clerk and Recorder.
ARTICLE V
COSTS
5.01 Election Costs. The Jurisdiction shall pay its pro-rated share of Elections costs for all Election services, including, without limitation, temporary (election judge) staff time (including regular and overtime costs), County employee overtime, software programs used to count voted
ballots as well as pre- and post-election maintenance and on-site technical personnel, equipment, equipment handling and delivery, postage, forms, materials, supply costs, training and criminal background checks. If total costs do not exceed $1,000, then the Jurisdiction shall pay $1,000. The Jurisdiction’s pro-rated costs shall be determined in accordance with the formula set forth in Exhibit A attached to, and incorporated into, this Agreement.
5.02 Invoice. The County Clerk shall submit to the Jurisdiction an invoice for all expenses incurred under this Agreement and the Jurisdiction shall remit to the County Clerk the total due upon receipt. Any amount not paid within 30 days after receipt of an invoice will be subject to an interest charge of the lesser of 1.5% per month or the highest rate permitted under law.
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ARTICLE VI
MISCELLANEOUS
6.01 Notice.
6.01.1 Unless directed otherwise, all correspondence required to be given under this Agreement shall be deemed received if given by any one of the following: (1) electronic
transmission (as defined in subsection 6.01.2 below) when transmitted, if transmitted on a business day and during normal business hours of the recipient, and otherwise on the next business day following transmission; (2) overnight carrier service or personal delivery, when received; (3) first class mail, postage prepaid, three (3) business days after being deposited in the United States mail.
If to the County Clerk to the Contact Officer:
Cody Swanson Jefferson County Clerk and Recorder’s Office Elections Division 3500 Illinois Street. Suite 1100
Golden CO 80401 Phone: (303) 271-8108 Email: logistics@jeffco.us
If to the Jurisdiction to the Designated Election Official:
DEO Name: ____________________________________________________
Jurisdiction: ____________________________________________________
Address: _______________________________________________________
City, State, Zip Code: _____________________________________________
Cell Phone: _____________________
Office Phone: ___________________
Email: _________________________________
If to the Alternate Contact:
Alternate Contact Name: __________________________________________
Jurisdiction: ____________________________________________________
Address: _______________________________________________________
City, State, Zip Code: _____________________________________________
Cell Phone: _____________________
Office Phone: ___________________
Email: __________________________________
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6.01.2 The parties agree that: (1) any notice or communication transmitted by electronic transmission, as defined below, shall be treated in all manner and respects as an original written document; (2) any such notice or communication shall be considered to have the same binding and legal effect as an original document; and (3) at the request of either party, any such notice or communication shall be re-delivered or re-executed, as
appropriate, by the party in its original form. The parties further agree that they shall not raise the transmission of a notice or communication by electronic transmission as a defense in any proceeding or action in which the validity of such notice or communication is at issue and hereby forever waive such defense. For purposes of this Agreement, the term “electronic transmission” means any form of communication not
directly involving the physical transmission of paper, that creates a record that may be retained, retrieved and reviewed by a recipient thereof, and that may be directly reproduced in paper form by such a recipient through an automated process, but specifically excluding facsimile transmissions and texts.
6.02 Amendment. This Agreement may not be modified or amended except in writing signed
by the Parties.
6.03 Entire Agreement. This Agreement and its Exhibits constitute the entire agreement between the Parties as to the subject matter hereof and supersede all prior or contemporaneous agreements, proposals, negotiations, understandings, representations and all other
communications, both oral and written, between the Parties.
6.04 Indemnification. The parties hereto understand and agree that liability for claims for injuries to persons or property arising out of the acts or omissions of either party is controlled and limited by the Colorado Constitution, the Colorado Governmental Immunity Act (§§ 24-10-101, et seq., C.R.S.), and the Risk Management Act (§§ 24-30-1501, et seq., C.R.S.). Each party shall be responsible for any and all claims incurred as a result of any alleged act or omission of
the said party and its employees, which occurred or is alleged to have occurred during the performance of their duties within the scope of their employment, except where such acts or omissions are willful and wanton..
6.05 Conflict of Agreement with Law, Impairment. In the event that any provision in this Agreement conflicts with the Code, the Rules, statute or resolution or ordinance duly adopted by
the Jurisdiction, this Agreement shall be modified to conform thereto. No subsequent resolution or ordinance of the Jurisdiction shall impair the rights of the County Clerk or the Jurisdiction without the consent of the other Party.
6.06 Time of Essence. Time is of the essence in the performance of this Agreement. The time
requirements of the Code shall apply to completion of the tasks required by this Agreement.
6.07 No Third-Party Beneficiaries. Enforcement of the terms and conditions of this
Agreement and all rights of action relating to such enforcement shall be strictly reserved to the Parties, and nothing contained in this Agreement shall give or allow any such claim or right of action by any other person or entity not a party to this Agreement.
6.08 Further Assurances. The Parties shall execute any other documents and to take any
other action necessary to carry out the intent of this Agreement.
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6.09 Governing Law; Jurisdiction & Venue. This Agreement and the rights of the Parties under it will be governed by, and construed in accordance with, the laws of the State of Colorado, without regard to the conflicts of laws and rules of Colorado. The courts of the State of Colorado shall have sole and exclusive jurisdiction of any disputes or litigation arising under this Agreement. Venue for any and all legal actions arising under this Agreement shall lie in the
District Court in and for the County of Jefferson, State of Colorado.
6.10 Headings. The section headings in this Agreement are for reference only and shall not affect the interpretation or meaning of any provision of this Agreement.
6.11 Severability. If any provision of this Agreement is declared by a court of competent jurisdiction to be invalid, void or unenforceable, such provision shall be deemed to be severable,
and all other provisions of this Agreement shall remain fully enforceable, and this Agreement
shall be interpreted in all respects as if such provision were omitted.
6.12 Immunities Preserved. It is the intention of the parties that this Agreement shall not be construed as a contractual waiver of any immunities or defenses provided by the Colorado Governmental Immunities Act, §24-10-101, C.R.S, et. seq.
6.13 Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The Parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the Parties to this Agreement: (1) Electronic transmission of a fully executed
copy of a signature page; (2) The image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. §§24-71.3-101 to -121.
[The remainder of this page is intentionally left blank.]
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The Parties hereto have signed this Agreement as of the date indicated below. JURISDICTION:
By: ______________________________________________ Name/Title: _______________________________________ Date: ____________________________
JURISDICTION LEGAL COUNSEL - OPTIONAL
By: ______________________________________________ Name/Title: _______________________________________
Date: ____________________________
COUNTY CLERK:
CLERK AND RECORDER FOR THE
COUNTY OF JEFFERSON
STATE OF COLORADO By: _____________________________________________ Faye Griffin, Jefferson County Clerk & Recorder
Date: ___________________________ APPROVED AS TO FORM:
_____________________________________________ Assistant County Attorney
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EXHIBIT A
CALCULATION OF ELECTION COSTS FOR A JURISDICTION
1) Each ballot style is comprised of different combinations of jurisdictions on the ballot. For example Ballot Style 1 might include the County and State only, Ballot Style 2 might include the County, the
State and the Jurisdiction.
2) The County Clerk first determines the total number of voters for each ballot style by utilizing a computer program after ballot information is entered into its system. Then, the total number of voters
for each jurisdiction by ballot style is determined by taking the total number of voters for each ballot style and dividing this number by the number of jurisdictions participating in such ballot style. Using the scenario in number 1 above, if Ballot Style 2 had 99 voters, then each entity would be allocated 33
voters because three jurisdictions share that ballot style (99 divided by 3 = 33).
3) The total number of voters a jurisdiction is allocated pursuant to the formula in number 2 above is then divided by the total number of registered voters in the County. Using the example set forth above for Ballot Style 2, each jurisdiction is allocated 33 voters. Thus, 33 is divided by the total number of registered voters to determine the percentage for which each jurisdiction is responsible in connection with Ballot Style 2. For example, if the total number of registered voters was 10,000, then each jurisdiction would be responsible for .33% for Ballot Style 2 (33 divided by 10,000 = .0033 or .33%).
4) After all ballot styles are tallied, the percentages for the ballot styles for each jurisdiction are added together to get that jurisdiction’s grand total percentage. For example, if the Jurisdiction was included in three ballot styles and the Jurisdiction’s resulting percentages for the three ballot styles was 0.6%, 0.25%, and 3.5%, the sum of these percentages for the three ballot styles would result in a grand total of 4.35% (0.6 + 0.25 + 3.5 = 4.35%).
5) The resulting percentage grand total described in the formula in number 4 above is then used to determine a jurisdiction’s total cost for the election. For example, if the Jurisdiction’s grand total
percentage was 4.35% and the total cost of the election was $200,000, then the Jurisdiction would owe $8,700.00 ($200,000 multiplied by .0435 = $8,700.00).
There is a $1,000 minimum charge, so no jurisdiction will be charged less than $1,000. All numbers used above are for illustration only. The Jurisdiction shall not assume the above examples reflect its actual or estimated cost for the Election. See also sample chart below for further illustration.
[YEAR] [ELECTION TITLE] [JURISDICTION]
STYLE
NUMBER
NUMBER OF
VOTERS
DIVIDED BY THE
NUMBER OF JURISDICTIONS
TOTAL VOTERS
PER JURISDICTION
DIVIDED BY
TOTAL NUMBER OF BALLOTS ISSUED
PERCENTAGE
PER JURISDICTION
TOTAL (000,000)
TOTAL PERCENTAGE FOR [JURISDICTION]