HomeMy WebLinkAboutCouncil Agenda Packet 11-13-17
AGENDA
CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
November 13, 2017 7:00 p.m.
Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Sara Spaulding, Public Information Officer, at 303-235-2877 at least one week in advance of a
meeting if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE
ROLL CALL OF MEMBERS APPROVAL OF Council Minutes of October 9, 2017
PROCLAMATIONS AND CEREMONIES Newly Elected Officials Swearing-in Ceremony CITIZENS’ RIGHT TO SPEAK
a. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 minutes and sign the Public Comment Roster. b. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA
ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be
heard. c. Citizens who wish to speak on Study Session Agenda Items, please sign the STUDY SESSION AGENDA ROSTER.
APPROVAL OF AGENDA ORDINANCES ON FIRST READING
1. Council Bill 18-2017 – amending Chapter 5 and Section 16-115 of the Wheat Ridge
Code of Laws to authorize temporary waivers from the limitation on hours of construction activity 2. Council Bill 19-2017 – amending Chapter 26 of the Wheat Ridge Code of Laws
regarding Small Cell Commercial Mobile Radio Service (CMRS) Facilities
CITY COUNCIL AGENDA: November 13, 2017 Page -2-
DECISIONS, RESOLUTIONS AND MOTIONS 3. Motion to amend the contract for Environmental and Engineering Consulting Services
for Phase I of the Wadsworth Boulevard Improvement Project with HDR Engineering,
Inc., Denver, CO, to incorporate additional Historical Evaluation and Redesign in the amount of $269,922 4. Motion to award ITB-17-20, Applewood Traffic Signal, to WL Contractors, Arvada, CO in
the amount of $294,921 and a contingency in the amount of $29,492 for a total project
cost of $324,413 5. Motion to approve installation of traffic calming devices on Chase Street between 35th Avenue and 38th Avenue in accordance with the Neighborhood Traffic Management
Program (NTMP)
6. Motion to approve the installation of traffic calming devices on West 35th Avenue between Ward Road and Union Street in accordance with the Neighborhood Traffic Management Program (NTMP)
7. Resolution 42-2017 – amending the Fiscal Year 2017 2E Bond Fund Budget to reflect the approval of a Supplemental Budget Appropriation in the amount of $3,772,534 for the payment of Bond Closing Fees and Principal and Interest for the City of Wheat Ridge, Colorado Sales and Use Tax Revenue Bonds, Series 2017A
8. Motion to Elect the Mayor Pro Tem CITY MANAGER’S MATTERS
CITY ATTORNEY’S MATTERS ELECTED OFFICIALS’ MATTERS ADJOURNMENT
ITEM NO: DATE: November 13, 2017 REQUEST FOR CITY COUNCIL ACTION
TITLE: COUNCIL BILL NO. 18-2017 – AN ORDINANCE AMENDING CHAPTER 5 AND SECTION 16-115 OF THE WHEAT RIDGE
CODE OF LAWS TO AUTHORIZE TEMPORARY WAIVERS FROM THE LIMITATION ON HOURS OF CONSTRUCTION ACTIVITY PUBLIC HEARING ORDINANCES FOR 1ST READING (11/13/2017)
BIDS/MOTIONS ORDINANCES FOR 2ND READING (11/27/2017) RESOLUTIONS QUASI-JUDICIAL: YES NO
_______________________________ ______________________________ Community Development Director City Manager ISSUE: Municipal Code places certain limits on the hours of construction activity as it pertains to private property. Generally, said hours are limited in Section 16-115 of Code to the hours of 7:00 a.m. to 7:00 p.m. The Code allows an exemption only for construction activity where there is an immediate threat to the public health, safety or welfare. Recent project examples that are described further below have raised the question whether the Code should allow for additional
waivers from or exceptions to these general limitations. PRIOR ACTION: The City adopted limitations on the hours of construction on private property only recently.
Ordinance 1585 was adopted in October 2015 limiting construction activity generally from 7:00
a.m. to 7:00 p.m. For construction activity in public rights of way, the City has long had a codified regulation prohibiting construction activities from 7:00 p.m. to 7:00 a.m. and on weekends and holidays, with a very general note granting the Public Works Director the ability to grant written exceptions. For some major right of way construction projects, it can be more
convenient to the travelling public for all or a portion of the work to be completed outside of
these established hours, as authorized by the Director of Public Works.
Council Action Form – Hours of Construction
November 13, 2017
Page 2 Staff brought this topic to City Council at a study session on October 16. City Council consensus
at the meeting was to bring forward an ordinance that would authorize the Community
Development Director (CDD) to be able to consider and grant temporary waivers to the limitations on construction activity under certain terms and conditions. City Council also recommended that there be an optional process whereby the CDD would
provide notice to surrounding property owners that such a waiver has been granted. Upon advice
of the City Attorney’s office, the attached draft ordinance would require that such notice be provided. Their concern with optional language is that could put the CDD in the awkward situation of having to determine when such notice is needed and when not. That might be perceived as an overly subjective determination. Based on the City Attorney’s recommendation,
the draft ordinance recommends written notice be provided upon approval of any temporary
waiver to property owners within 300 feet of the property receiving said waiver. This distance mirrors the distance used for notice of public hearings on any quasi-judicial land use application. FINANCIAL IMPACT: No direct financial impact is anticipated.
BACKGROUND: As noted above, two recent examples have drawn this topic to staff’s attention. When the Ashland Reservoir was recently reconstructed, the amount of concrete that needed to be poured
in a continuous fashion for those large concrete vaults necessitated an exception to the hours of
construction. The Ashland Reservoir project required review and approval through a special use permit process and an exception to the rule was authorized through that process to allow construction to occur late into the night for a very limited number of days. More recently, a contractor working on a major commercial new construction project has made staff aware of a
likely desire to have a lengthy concrete pour, which would extend beyond our standard hours of
7:00 a.m. to 7:00 p.m. These large concrete pours often need to be accomplished after hours for various reasons, including by way of example: 1) the concrete pour needs to be continuous in order to be
structurally sound; 2) an entire concrete batch plant and typically their entire fleet of trucks have
to be devoted specifically to the project and these plants are sometimes not willing to do that at a time that impacts their other smaller project customers; 3) the duration of the amount of concrete beyond poured can exceed the established 12-hour work day, and 4) depending on the distance from the concrete plant, the variability of travel times and potential delays during daytime rush
hour traffic periods can create the potential for concrete to improperly cure during transit. Based
on these examples, staff felt it appropriate to bring this topic to City Council’s attention for consideration of a possible code amendment. To assist City Council in considering this topic, we have worked with the City Attorney’s office
to draft an ordinance amending the code to allow the consideration of limited waivers to the
general limitations on hours of construction activity. The ordinance would propose to amend Chapter 5 (Buildings and Building Regulations) and Chapter 16 (Offenses – Miscellaneous),
Council Action Form – Hours of Construction
November 13, 2017
Page 3 which governs offenses against the public peace. Current Code only regulates hours of
construction activities through Chapter 16. As a matter of convenience, we believe it would be
helpful also to include reference in Chapter 5, the Chapter pertaining to building permits, contractor licensing, etc. As drafted, the Director of Community Development could only grant waivers after written
request at least 14 days prior to said construction activity beginning. The person requesting the
waiver would need to establish that said request is “necessary based on construction related best practice or convenience and provided that every effort has been made to minimize detrimental impacts to the general health, welfare, safety and convenience of persons residing or working in the neighborhood…” As noted previously, the draft also includes a neighborhood notification
process.
RECOMMENDATIONS: Staff recommends City Council adopt an ordinance allowing the Community Development Director to grant certain limited temporary waivers from the City’s established allowable hours
of construction.
RECOMMENDED MOTION: “I move to approve Council Bill No. 18-2017, an ordinance amending Chapter 5 and Section 16-115 of the Wheat Ridge Code of Laws to authorize temporary waivers from
the limitation on hours of construction activity on first reading, order it published, public
hearing set for Monday, November 27, 2017, at 7 p.m. in City Council Chambers. or,
“I move to postpone indefinitely Council Bill No. 18-2017, an ordinance amending
Chapter 5 and Section 16-115 of the Wheat Ridge Code of Laws to authorize temporary waivers from the limitation on hours of construction activity for the following reason(s) .” REPORT PREPARED/REVIEWED BY;
Kenneth Johnstone, Director of Community Development Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill No. 18-2017
CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER ________________ Council Bill No. 18 Ordinance No. __________
Series of 2017 TITLE: AN ORDINANCE AMENDING CHAPTER 5 AND SECTION 16-115 OF THE WHEAT RIDGE CODE OF LAWS TO AUTHORIZE TEMPORARY WAIVERS FROM THE LIMITATION ON HOURS OF CONSTRUCTION ACTIVITY
WHEREAS, the City of Wheat Ridge, Colorado (the “City”), is a Colorado home rule municipality,
duly organized and existing pursuant to Section 6 of Article XX of the Colorado Constitution; and
WHEREAS, pursuant to its home rule authority and C.R.S. § 31-15-401, the City, acting through its City Council (the “Council”), is authorized to adopt rules and regulations prohibiting certain conduct
and defining general offenses that harm or pose a threat to the public health, safety or welfare; and
WHEREAS, pursuant to this authority, the Council previously established limitations on the permissible hours of construction activity within the City and provided remedies for violations of those
limitations; and
WHEREAS, the Council finds that, in certain limited circumstances, permissible hours of construction activity might appropriately be broader than the general presumptive range to accommodate
best construction practice if the City’s authorization of such broader hours balances construction needs with potential impacts on the public welfare and the general desire to preserve residents’ right to the quiet enjoyment of surrounding properties; and
WHEREAS, the Council therefore desires to establish a process by which waivers from the permissible hours of construction activity may be granted, but only after a case-specific review determines that the requested waiver has been justified as a necessary best construction practice or for other similar reason and balances builder/contractor needs with potential impacts to the general public health, safety or welfare or convenience of those residing and working in the relevant neighborhood.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO:
Section 1. Section 5-38 of the Wheat Ridge Code of Laws, concerning building permit
suspension and revocation, is hereby amended as follows: Sec. 5-38. Revocation and suspension—Generally.
The building inspection division may revoke or suspend any permit or may stop the work for any of the following reasons:
(1) Whenever there is a violation or suspicion of a violation of any provision of this chapter, OR any city ordinance which the division is empowered to enforce or section
16-115 of this Code, concerning permissible hours of construction activities. (2) Whenever the continuance of any work becomes dangerous to life or property.
ATTACHMENT 1
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Section 2. Chapter 5 of the Wheat Ridge Code of Laws, concerning building regulations, is hereby amended by the addition of a new Section 5-46, to read in its entirety as follows:
SEC. 5-46. PERMISSIBLE HOURS OF CONSTRUCTION ACTIVITIES;
TEMPORARY WAIVERS. (a) CONSTRUCTION ACTIVITIES ARE LIMITED TO THE HOURS OF SEVEN (7:00) A.M. TO SEVEN (7:00) P.M. OF THE SAME CALENDAR DAY, WITH THE FOLLOWING EXCEPTIONS: (1) CONSTRUCTION ACTIVITIES REQUIRED TO ADDRESS AN IMMEDIATE THREAT TO THE HEALTH, SAFETY OR WELFARE OF ANY PERSON.
(2) CONSTRUCTION ACTIVITIES THAT DO NOT OTHERWISE VIOLATE SECTION 16-103 OF THIS CODE, CONCERNING UNREASONABLE NOISE AND DISTURBING THE PEACE.
(3) CONSTRUCTION ACTIVITIES AUTHORIZED BY A TEMPORARY WAIVER FROM THE REQUIREMENTS OF THIS SECTION ISSUED BY THE
COMMUNITY DEVELOPMENT DIRECTOR. ANY PERSON MAY FILE A WRITTEN REQUEST FOR A TEMPORARY WAIVER FROM THIS SECTION TO THE COMMUNITY DEVELOPMENT DIRECTOR, NO LESS THAN FOURTEEN (14) DAYS BEFORE THE FIRST DAY OF THE PROPOSED CONSTRUCTION ACTIVITY, SPECIFYING THE PROPOSED SCOPE OF WORK, DATES AND HOURS OF CONSTRUCTION ACTIVITY AND HOW THE PROPOSED ACTIVITY MEETS THE REQUIREMENTS OF THIS PARAGRAPH (3). IN AN APPLICATION FOR A WAIVER, THE BURDEN SHALL BE ON THE APPLICANT TO ESTABLISH THAT THE EXPANDED HOURS ARE NECESSARY BASED ON CONSTRUCTION RELATED BEST PRACTICE OR CONVENIENCE AND PROVIDED THAT EVERY EFFORT HAS BEEN MADE TO MINIMIZE
DETRIMENTAL IMPACTS TO THE GENERAL HEALTH, WELFARE, SAFETY AND CONVENIENCE OF PERSONS RESIDING OR WORKING IN THE NEIGHBORHOOD AND THE EXPANDED HOURS WILL NOT BE INJURIOUS TO PROPERTY OR IMPROVEMENTS IN THE COMMUNITY. THE COMMUNITY DEVELOPMENT DIRECTOR IS AUTHORIZED TO IMPOSE CONDITIONS AND LIMITATIONS ON ANY GRANTED WAIVER DESIGNED TO ENSURE THAT THE
REQUIREMENTS OF THIS PARAGRAPH ARE MET. UPON APPROVAL OF A TEMPORARY WAIVER THE COMMUNITY DEVELOPMENT DIRECTOR SHALL PROMPTLY PROVIDE WRITTEN NOTICE OF SAID WAIVER TO PROPERTY OWNERS WITHIN 300 FEET OF THE PROPERTY FOR WHICH THE WAIVER HAS BEEN GRANTED. THE COMMUNITY DEVELOPMENT DIRECTOR MAY REVOKE, SUSPEND OR MODIFY ANY PREVIOUSLY-GRANTED WAIVER UPON A FINDING THAT ANY ACTIVITY CONDUCTED THEREUNDER HAS FAILED TO SATISFY THE REQUIREMENTS OF THIS PARAGRAPH OR HAS VIOLATED ANY TERM OR CONDITION OF THE WAIVER. THE APPLICANT SHALL BE PROMPTLY NOTIFIED OF ANY SUCH REVOCATION, SUSPENSION OR MODIFICATION IN WRITING, WHICH NOTICE SHALL BE
SENT BY CERTIFIED MAIL, RETURN RECEIPT REQUESTED, TO THE MAILING ADDRESS PROVIDED IN THE WAIVER APPLICATION, AND POSTED IN A CONSPICUOUS PLACE AT THE WORK SITE.
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(B) AS USED IN THIS SECTION, "CONSTRUCTION ACTIVITIES" INCLUDES ALL ACTIVITIES RELATED TO THE BUILDING, REPAIR, MAINTENACE OR
ALTERATION OF A BUILDING OR STRUCTURE FOR WHICH A PERMIT IS REQUIRED BY THIS CHAPTER, BY WAY OF ILLUSTRATION ONLY AND NOT BY WAY OF LIMITATION: POURING CONCRETE AND IDLING OF CONCRETE MIXING TRUCKS; OPERATING CONSTRUCTION-RELATED EQUIPMENT; PERFORMING OUTSIDE CONSTRUCTION WORK FOR THE PURPOSES OF ERECTION, DEMOLITION, EXCAVATION, ALTERATION OR REPAIR OF ANY BUILDING, STRUCTURE OR PROJECT; OPERATING A PILE DRIVER, POWER SHOVEL, PNEUMATIC HAMMER, DERRICK, POWER HOIST OR OTHER CONSTRUCTION-TYPE DEVICE; AND LOADING AND UNLOADING OF CONSTRUCTION MATERIALS OR IDLING OF DELIVERY TRUCKS. Section 3. Section 16-115 of the Wheat Ridge Code of Laws, establishing restricted construction hour activities as a general offense, is hereby amended as follows: Sec. 16-115. Construction activities – hours restricted. EXCEPTIONS (a) Except as otherwise provided herein, it is unlawful for any person to engage in,
or cause or permit any person to be engaged in, construction activities in any residential or commercial district between the hours of seven (7:00) p.m. of one day and seven (7:00) a.m. of the following day. (B) CONSTRUCTION ACTIVITIES EXCEPTED FROM THE SCOPE OF THIS SECTION ARE THOSE Construction activities required to address an immediate threat to the health, safety or welfare of any person; are exempted from the provisions of this section. THOSE THAT DO NOT OTHERWISE VIOLATE SECTION 16-103 OF THIS CODE, CONCERNING UNREASONABLE NOISE AND DISTURBING THE PEACE; AND THOSE AUTHORIZED BY A WAIVER ISSUED UNDER PARAGRAPH 5-46(A)(3) OF THIS CODE. (b) As used in this section, "construction activities" includes, by way of illustration only and not by way of limitation: pouring concrete and idling of concrete mixing
trucks; operating construction-related equipment; performing outside construction work for the purposes of erection, demolition, excavation, alteration or repair of any building, structure or project; operating a pile driver, power shovel, pneumatic
hammer, derrick, power hoist or other construction-type device; and loading and unloading of construction materials or idling of delivery trucks, specifically excluding interior construction activities that do not otherwise violate section 16-103 of this
Code. Section 4. Safety Clause. The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be attained.
Section 5. Severability; Conflicting Ordinances Repealed. If any section, subsection or clause of this Ordinance shall be deemed unconstitutional or otherwise invalid, the validity of the
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remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed.
Section 6. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of ______ to ______ on this 13th day of November, 2017, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for November 27, 2017, at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado.
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ______ to ______, this ________ day of _____________________, 2017.
SIGNED by the Mayor on this ________ day of ____________________, 2017.
Bud Starker, Mayor
ATTEST:
Janelle Shaver, City Clerk Approved As To Form Gerald E. Dahl, City Attorney First Publication: Second Publication: Wheat Ridge Transcript Effective Date:
ITEM NO: DATE: November 13, 2017 REQUEST FOR CITY COUNCIL ACTION
TITLE: COUNCIL BILL NO. 19-2017 – AN ORDINANCE AMENDING CHAPTER 26 OF THE WHEAT RIDGE
CODE OF LAWS REGARDING SMALL CELL COMMERCIAL MOBILE RADIO SERVICE (CMRS) FACILITIES PUBLIC HEARING ORDINANCES FOR 1ST READING (11/13/2017)
BIDS/MOTIONS ORDINANCES FOR 2ND READING (12/11/2017) RESOLUTIONS QUASI-JUDICIAL: YES NO
_______________________________ ______________________________ City Attorney City Manager ISSUE:
During the 2017 Colorado state legislative session, the legislature adopted, and the governor signed, House Bill 17-1193 pertaining to small cell wireless service infrastructure. As it pertains to local governments, the bill does two significant things:
1. Makes such facilities a use-by-right in all zoning districts; and
2. Allows them to locate in public rights-of-way (ROW) and on utility and traffic signal poles in those locations, and in public utility easements, with some limitations and subject to City review and approval.
City Council adopted local regulations on June 12, 2017 pertaining to the design parameters and
approval processes for such facilities. An amendment is necessary to the definition of “small cell facility” to eliminate the potential for any large cellular facility to be considered a “small cell” facility.
Council Action Form – Small Cell CMRS Facilities
November 13, 2017
Page 2 PRIOR ACTION:
On June 12, 2017, Council approved Ordinance No. 1621 – an Ordinance amending Chapter 26 of the Wheat Ridge Code of Laws to Regulate and Allow Small Cell Commercial Mobile Radio Service (CMRS) Facilities.
FINANCIAL IMPACT:
None RECOMMENDATIONS: Staff recommends approval of the ordinance, which amends the definition of “small cell
facility.” This amendment is necessary to eliminate the potential for any large cellular facility to
be considered a “small cell” facility. This is important because only small cells are allowed in public rights of way under the state legislation. This amendment will resolve any internal consistencies in the Code between the intent of both the original Ordinance No. 1621 and the recent state legislation, and the specific wording contained in the original definition.
RECOMMENDED MOTION: “I move to approve Council Bill No. 19-2017, an ordinance amending Ordinance No. 1621 regarding small cell commercial mobile radio service (CMRS) facilities on first reading, order it published, public hearing set for Monday, December 11, 2017, at 7:00
p.m. in City Council Chambers, and that it take effect 15 days after final publication.”
Or, “I move to postpone indefinitely Council Bill 19-2017, an ordinance amending Ordinance
No. 1621 regarding small cell commercial mobile radio service (CMRS) facilities for the
following reason(s) .” REPORT PREPARED/REVIEWED BY: Gerald Dahl, City Attorney
Patrick Goff, City Manager
ATTACHMENTS: 1. Council Bill No. 19-2017 2. Ordinance No. 1621
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CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER __________________
COUNCIL BILL NO. 19 ORDINANCE NO. _________ Series 2017 TITLE: AN ORDINANCE AMENDING CHAPTER 26 OF THE WHEAT RIDGE
CODE OF LAWS REGARDING SMALL CELL COMMERCIAL MOBILE RADIO SERVICE (CMRS) FACILITIES
WHEREAS, the City of Wheat Ridge, Colorado (the “City”), is a Colorado home rule municipality, duly organized and existing pursuant to Section 6 of Article XX of the Colorado Constitution; and
WHEREAS, pursuant to its home rule authority and C.R.S. § 31-23-101, the
City, acting through its City Council (the “Council”), is authorized to adopt ordinances for the protection of the public health, safety or welfare; and
WHEREAS, in the exercise of this authority the Council has previously adopted Section 26-215 of the Wheat Ridge Code of Laws (‘Code”) concerning commercial
mobile radio service; and
WHEREAS, the Council recently amended Section 26-615 of the Code to address changes in law regarding telecommunication facilities and to make conforming amendments in connection therewith; and
WHEREAS, the Council finds that a minor amendment to Section 26-615 of the
Code is necessary to properly limit the definition of “small cell” wireless facility.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO:
Section 1. Section 26-615(I) of the Code is hereby amended as follows:
Small Cell CMRS Facility means either:
1. A personal wireless service facility as defined by the Federal Telecommunications Act of 1996, as amended as of August 6, 2014; or 2. A wireless service facility that meets both of the following qualifications:
a. 1. Each antenna is located inside an enclosure of no more than three
cubic feet in volume or, in the case of an antenna that has exposed elements, the antenna and all of its exposed elements could fit within an imaginary enclosure of no more than three cubic feet; and b. 2. Primary equipment enclosures are not larger than seventeen cubic feet
in volume. The following associated equipment may be located outside
of the primary equipment enclosure and, if so located, is not included in the calculation of equipment volume: electric meter, concealment,
ATTACHMENT 1
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telecommunications demarcation box, ground-based enclosures, back-up power systems, grounding equipment, power transfer switch, and cut-off
switch.
Section 2. Severability, Conflicting Ordinances Repealed. If any section, subsection or clause of this Ordinance shall be deemed to be unconstitutional or
otherwise invalid, the validity of the remaining sections, subsections and clauses shall
not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 3. Effective Date. This Ordinance shall take effect upon adoption and
signature by the Mayor and City Clerk, as permitted by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of ___ to ___ on this 13th day of November, 2017, ordered published in full in a newspaper of general
circulation in the City of Wheat Ridge, and Public Hearing and consideration on final
passage set for December 11, 2017 at 7:00 p.m. in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by
a vote of ___ to ___, this _____ day of ______________, 2017.
SIGNED by the Mayor on this _____ day of ____________, 2017.
_________________________
Bud Starker, Mayor ATTEST:
_________________________
Janelle Shaver, City Clerk Approved as to Form
_________________________ Gerald E. Dahl, City Attorney First Publication: Second Publication:
Wheat Ridge Transcript
Effective Date: Published: Wheat Ridge Transcript and www.ci.wheatridge.co.us
ATTACHMENT 2
ITEM NO: DATE: November 13, 2017
REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO AMEND THE CONTRACT FOR ENVIRONMENTAL AND ENGINEERING CONSULTING SERVICES FOR PHASE I OF THE WADSWORTH BOULEVARD IMPROVEMENT PROJECT WITH HDR ENGINEERING, INC., DENVER, CO, TO INCORPORATE
ADDITIONAL HISTORICAL EVALUATION AND
REDESIGN IN THE AMOUNT OF $269,922 PUBLIC HEARING ORDINANCES FOR 1ST READING
BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO
_______________________________ ______________________________ Director of Public Works City Manager ISSUE: In April 2015 the City was awarded funding through the Denver Regional Council of
Governments (DRCOG) Transportation Improvement Program (TIP) to improve Wadsworth Boulevard from 35th Avenue to 48th Avenue. On October 12, 2015, the Council adopted the Planning and Environmental Linkage Study (PEL). The study identified traffic congestion and safety issues, developed multi-modal solutions, and identified related environmental issues and
mitigation measures that needed further assessment. On March 28, 2016, Council approved a
contract with HDR to complete the survey, conceptual (30%) design and plans, and prepare the Environmental Assessment (EA). In the spring of 2017, additional work was identified involving reevaluating the historical status
of several properties along the Wadsworth Corridor. At that time, an additional scope and fee
estimated at $179,984.46 was approved by Council on May 22, 2017. However, after working
Council Action Form – Wadsworth Historical Evaluation
November 13, 2017
Page 2 with CDOT and the State Historic Preservation Officer (SHPO) a considerable amount of
additional investigation and design has been required to determine the eligibility and to mitigate
the impact of the project on potentially historic properties. An additional scope and fee of $269,922.12 needs to be approved by Council in order for the historical reevaluation to be completed.
PRIOR ACTION:
An Intergovernmental Agreement (IGA) with CDOT was approved by resolution on October 12, 2015, authorizing the environmental assessment. On March 28, 2016, Council approved a contract with HDR to complete the EA and related documents. On May 22, 2017, Council approved an amendment to the contract with HDR for the additional historical work.
FINANCIAL IMPACT: In April 2015, the City was awarded a grant in the amount $31.6 million through the DRCOG Transportation Improvement Program. The City’s required local match for that grant is $6,320,000.
Funding for this phase of the project was originally budgeted at $1,500,000 in the 2016 Capital Improvement Program (CIP). The original HDR contract was approved by Council in March 2016 for $1,200,164.20 and includes the following amendments:
Original Contract $1,200,164.20
CFI Intersections $120,000 TIGER grant application $40,000 Historical evaluations $179,984.46 Historical evaluations $269,922.12
Total amended contract $1,810,070.78
BACKGROUND: In October 2014, the City applied to DRCOG for federal transportation funds available for fiscal years 2016 through 2021 to help fund a widening and improvement project on Wadsworth
Boulevard from 35th Avenue to 48th Avenue. DRCOG awarded the Transportation Improvement
Program (TIP) grant in October 2014. The improvement of this segment of Wadsworth Boulevard has been a high priority for both CDOT and the City of Wheat Ridge for more than 20 years. Lack of available funding has been
the primary reason for postponing improvements. With an earlier grant, a Planning and
Environmental Linkage Study (PEL) was completed and adopted by Council on October 12, 2015. That study identified traffic congestion and safety issues, developed multi-modal solutions, and identified related environmental issues and mitigation measures that needed further assessment. The Final Recommended Alternative (FRA) from the PEL study identified
the improvements needed to widen Wadsworth Boulevard between 35th and 48th Avenues to six
travel lanes (including the major intersections at 38th and 44th Avenues), to provide additional turn lanes at key congested intersections, and install medians to better manage access. Bicycle
Council Action Form – Wadsworth Historical Evaluation
November 13, 2017
Page 3 and pedestrian facilities were also included to improve facilities for additional modes of
transportation.
On March 28, 2016, Council approved a contract with HDR to complete the survey, conceptual (30%) design and plans, and prepare the EA. Since that time, the consultant team, City staff and CDOT have been working to investigate and resolve the issues that were identified in the PEL -
in particular, the need to improve the traffic capacity at the major intersections of 38th and 44th
Avenues. In the FRA, the major intersections at 38th Avenue and 44th Avenue had a traditional design with double left turn lanes on all four legs of the intersection to improve capacity. After additional
evaluation of those intersections, a design known as a continuous flow intersection (CFI) was
determined to be a better solution to increase capacity and have the least impact to adjacent parcels. The CFI design was presented at a public meeting on August 10, 2016, with mostly positive feedback being received. In June 2017, this design was confirmed by CDOT as the preferred alternative for review in the EA.
At about that same time, CDOT’s historian determined that additional analysis was required on potentially historic properties along the corridor that affected the scope and schedule of this project. The analysis for numerous properties has been revisited, which has delayed the project by ten months. In the PEL, only one property adjacent to the corridor was deemed to be
potentially historic. On October 5, 2017, following the 10 months of additional analysis, the City
received concurrence from the State Historic Preservation Office (SHPO) that five additional properties were potentially eligible for historic designation. City, HDR, and CDOT staff recently finalized and submitted to SHPO the documentation showing how the impacts from the project are being mitigated at the potentially historic properties. A response from SHPO should be
received in early December 2017.
RECOMMENDATIONS: Staff recommends amending the contract for the Wadsworth Boulevard Improvement Project, Environmental and Engineering Consulting Services, with HDR Engineering, Inc., to include the
additional scope and fee needed to complete the historical re-evaluation related design changes.
RECOMMENDED MOTION: “I move to amend the contract for Environmental and Engineering Consulting Services for Phase I of the Wadsworth Boulevard Improvement Project with HDR Engineering, Inc., Denver, CO,
to incorporate additional historical evaluation and redesign in the amount of $269,922.12.”
Or “I move to not amend the contract for Environmental and Engineering Consulting Services for
Phase I of the Wadsworth Boulevard Improvement Project with HDR Engineering, Inc., Denver,
CO, for the following reason(s): .”
Council Action Form – Wadsworth Historical Evaluation
November 13, 2017
Page 4 REPORT PREPARED/REVIEWED BY: Mark Westberg, Project Supervisor
Steve Nguyen, Engineering Manager Scott Brink, Director of Public Works Jennifer Nellis, Purchasing Agent Patrick Goff, City Manager
ATTACHMENTS: 1. Historical Re-evaluation Proposed Scope of Services, Oct 19, 2017 2. HDR Engineering, Inc. Project Cost Worksheet, Oct 19, 2017 3. WSP Section 106 Design Support Additional Services, Oct 11, 2017
4. WSP Project Cost Worksheet, Oct 11, 2017
Wadsworth Boulevard
Additional
1 of 4
In April 2017, a contract modification was executed that assumed that additional historic
evaluation and a revised design would add a four
mid- July), anticipating resolution of the 106 process in July 2017. During this timeframe,
decisions were reached that required an additional four months to resolve the 106 process,
extending the schedule to end of November 2017.
This current supplement reque
original contract to cover:
•Project Management activities from mid
•Additional (unanticipated)
Modification
•New tasks required to complete the Section 106 Process and additional CDOT requests
(mid
Task 5: Project Management
The Consultant
•Progress Meetings.
a periodic basis as required (typically at two
activities required to be completed since the last meeting, problems
encountered/anticipated and potential
and coordination required with other agencies.
•Meeting Minutes.
Consultant and provided to the City/PM within one week of the actual meeting. Whe
definable task is discussed during a meeting, the minutes will identify the “Action Item”,
the party responsible for accomplishing it, and the proposed completion date.
•Project Schedule and Coordination.
required work schedule for tasks accomplished by the City and other agencies. The
Consultant will
consultant team, and refine to provide detail as requested. Modifications will be made as
necessary in collaboration with City and appropriate justification.
Wadsworth Boulevard
Additional Scope of Work
In April 2017, a contract modification was executed that assumed that additional historic
evaluation and a revised design would add a four
July), anticipating resolution of the 106 process in July 2017. During this timeframe,
decisions were reached that required an additional four months to resolve the 106 process,
extending the schedule to end of November 2017.
This current supplement reque
original contract to cover:
Project Management activities from mid
Additional (unanticipated)
Modification (
New tasks required to complete the Section 106 Process and additional CDOT requests
mid-July through November
Project Management
he Consultant performed
Progress Meetings.
a periodic basis as required (typically at two
activities required to be completed since the last meeting, problems
encountered/anticipated and potential
and coordination required with other agencies.
Meeting Minutes.
Consultant and provided to the City/PM within one week of the actual meeting. Whe
definable task is discussed during a meeting, the minutes will identify the “Action Item”,
the party responsible for accomplishing it, and the proposed completion date.
Project Schedule and Coordination.
required work schedule for tasks accomplished by the City and other agencies. The
Consultant will
consultant team, and refine to provide detail as requested. Modifications will be made as
necessary in collaboration with City and appropriate justification.
Wadsworth Boulevard Widening
Scope of Work
In April 2017, a contract modification was executed that assumed that additional historic
evaluation and a revised design would add a four
July), anticipating resolution of the 106 process in July 2017. During this timeframe,
decisions were reached that required an additional four months to resolve the 106 process,
extending the schedule to end of November 2017.
This current supplement request is for additional funds to be added to Tasks 5 and 6 of the
original contract to cover:
Project Management activities from mid
Additional (unanticipated)
(April through mid
New tasks required to complete the Section 106 Process and additional CDOT requests
July through November
Project Management
performed the following project management
Progress Meetings. The Cit
a periodic basis as required (typically at two
activities required to be completed since the last meeting, problems
encountered/anticipated and potential
and coordination required with other agencies.
Meeting Minutes. Project progress meeting minutes shall be completed by the
Consultant and provided to the City/PM within one week of the actual meeting. Whe
definable task is discussed during a meeting, the minutes will identify the “Action Item”,
the party responsible for accomplishing it, and the proposed completion date.
Project Schedule and Coordination.
required work schedule for tasks accomplished by the City and other agencies. The
Consultant will update the initial project schedule for review by the City/PM and
consultant team, and refine to provide detail as requested. Modifications will be made as
necessary in collaboration with City and appropriate justification.
Widening
Scope of Work
In April 2017, a contract modification was executed that assumed that additional historic
evaluation and a revised design would add a four
July), anticipating resolution of the 106 process in July 2017. During this timeframe,
decisions were reached that required an additional four months to resolve the 106 process,
extending the schedule to end of November 2017.
st is for additional funds to be added to Tasks 5 and 6 of the
Project Management activities from mid
Additional (unanticipated) historic analysis
April through mid-July)
New tasks required to complete the Section 106 Process and additional CDOT requests
July through November)
following project management
The City and Consultant team will meet up to 10 additional times on
a periodic basis as required (typically at two
activities required to be completed since the last meeting, problems
encountered/anticipated and potential
and coordination required with other agencies.
Project progress meeting minutes shall be completed by the
Consultant and provided to the City/PM within one week of the actual meeting. Whe
definable task is discussed during a meeting, the minutes will identify the “Action Item”,
the party responsible for accomplishing it, and the proposed completion date.
Project Schedule and Coordination.
required work schedule for tasks accomplished by the City and other agencies. The
the initial project schedule for review by the City/PM and
consultant team, and refine to provide detail as requested. Modifications will be made as
necessary in collaboration with City and appropriate justification.
Widening
In April 2017, a contract modification was executed that assumed that additional historic
evaluation and a revised design would add a four-month delay to the process (April through
July), anticipating resolution of the 106 process in July 2017. During this timeframe,
decisions were reached that required an additional four months to resolve the 106 process,
extending the schedule to end of November 2017.
st is for additional funds to be added to Tasks 5 and 6 of the
Project Management activities from mid-July through November.
nalysis work p
New tasks required to complete the Section 106 Process and additional CDOT requests
following project management
y and Consultant team will meet up to 10 additional times on
a periodic basis as required (typically at two-week intervals). The meetings will review
activities required to be completed since the last meeting, problems
encountered/anticipated and potential solutions, project schedule update, action items,
and coordination required with other agencies.
Project progress meeting minutes shall be completed by the
Consultant and provided to the City/PM within one week of the actual meeting. Whe
definable task is discussed during a meeting, the minutes will identify the “Action Item”,
the party responsible for accomplishing it, and the proposed completion date.
Project Schedule and Coordination. The Consultant is responsible for coordinating t
required work schedule for tasks accomplished by the City and other agencies. The
the initial project schedule for review by the City/PM and
consultant team, and refine to provide detail as requested. Modifications will be made as
necessary in collaboration with City and appropriate justification.
In April 2017, a contract modification was executed that assumed that additional historic
month delay to the process (April through
July), anticipating resolution of the 106 process in July 2017. During this timeframe,
decisions were reached that required an additional four months to resolve the 106 process,
st is for additional funds to be added to Tasks 5 and 6 of the
July through November.
performed u
New tasks required to complete the Section 106 Process and additional CDOT requests
following project management tasks:
y and Consultant team will meet up to 10 additional times on
week intervals). The meetings will review
activities required to be completed since the last meeting, problems
solutions, project schedule update, action items,
Project progress meeting minutes shall be completed by the
Consultant and provided to the City/PM within one week of the actual meeting. Whe
definable task is discussed during a meeting, the minutes will identify the “Action Item”,
the party responsible for accomplishing it, and the proposed completion date.
The Consultant is responsible for coordinating t
required work schedule for tasks accomplished by the City and other agencies. The
the initial project schedule for review by the City/PM and
consultant team, and refine to provide detail as requested. Modifications will be made as
necessary in collaboration with City and appropriate justification.
In April 2017, a contract modification was executed that assumed that additional historic
month delay to the process (April through
July), anticipating resolution of the 106 process in July 2017. During this timeframe,
decisions were reached that required an additional four months to resolve the 106 process,
st is for additional funds to be added to Tasks 5 and 6 of the
July through November.
under the April 2017 Contract
New tasks required to complete the Section 106 Process and additional CDOT requests
y and Consultant team will meet up to 10 additional times on
week intervals). The meetings will review
activities required to be completed since the last meeting, problems
solutions, project schedule update, action items,
Project progress meeting minutes shall be completed by the
Consultant and provided to the City/PM within one week of the actual meeting. Whe
definable task is discussed during a meeting, the minutes will identify the “Action Item”,
the party responsible for accomplishing it, and the proposed completion date.
The Consultant is responsible for coordinating t
required work schedule for tasks accomplished by the City and other agencies. The
the initial project schedule for review by the City/PM and
consultant team, and refine to provide detail as requested. Modifications will be made as
necessary in collaboration with City and appropriate justification.
In April 2017, a contract modification was executed that assumed that additional historic
month delay to the process (April through
July), anticipating resolution of the 106 process in July 2017. During this timeframe,
decisions were reached that required an additional four months to resolve the 106 process,
st is for additional funds to be added to Tasks 5 and 6 of the
nder the April 2017 Contract
New tasks required to complete the Section 106 Process and additional CDOT requests
y and Consultant team will meet up to 10 additional times on
week intervals). The meetings will review
solutions, project schedule update, action items,
Project progress meeting minutes shall be completed by the
Consultant and provided to the City/PM within one week of the actual meeting. When a
definable task is discussed during a meeting, the minutes will identify the “Action Item”,
the party responsible for accomplishing it, and the proposed completion date.
The Consultant is responsible for coordinating t
required work schedule for tasks accomplished by the City and other agencies. The
the initial project schedule for review by the City/PM and
consultant team, and refine to provide detail as requested. Modifications will be made as
month delay to the process (April through
decisions were reached that required an additional four months to resolve the 106 process,
st is for additional funds to be added to Tasks 5 and 6 of the
nder the April 2017 Contract
New tasks required to complete the Section 106 Process and additional CDOT requests
y and Consultant team will meet up to 10 additional times on
week intervals). The meetings will review
solutions, project schedule update, action items,
n a
definable task is discussed during a meeting, the minutes will identify the “Action Item”,
The Consultant is responsible for coordinating the
consultant team, and refine to provide detail as requested. Modifications will be made as
ATTACHMENT 1
Wadsworth Boulevard
Additional
2 of 4
Task 6: Environmental
Additional (un
(April through mid
The April 2017 Contract Modification assum
revisions
recommendations and
activities that were not accounted for in the April 2017 Contract Modification.
In particular,
submittals
hours to perform the activities
· Attendance and preparation for seven unanticipated
meetings (April 21; May 16
· Extensive coordination
Section 106
· Substantial r
remarks/direction
· Extensive additional research on specific properties, as identified by CDOT, and on the
corridor in general
· Unanticipated higher level of effort required during fieldwork and reporting for Residenti
Subdivision Forms (1403b)
· Additional research on
· Shifting
CDOT, necessitating additional research and “revisitation” of
· Expansion of scope of addendum report, as requested by CDOT, to include context and
forms
· Revisiting the a
pond and pedestrian path reroute on north end of pr
Wadsworth Boulevard
Additional Scope of Work
Task 6: Environmental
Additional (unanticipated)
(April through mid-
April 2017 Contract Modification assum
revisions to resolve the Section 106 process
recommendations and
activities that were not accounted for in the April 2017 Contract Modification.
In particular, SHPO and CDOT remarks during meetings
submittals considerably increased
to perform the activities
Attendance and preparation for seven unanticipated
meetings (April 21; May 16
Extensive coordination
Section 106 historic
Substantial revisions to existing 10
remarks/direction
Extensive additional research on specific properties, as identified by CDOT, and on the
corridor in general
Unanticipated higher level of effort required during fieldwork and reporting for Residenti
Subdivision Forms (1403b)
Additional research on
Shifting focus on “properties of interest” based on meeting with SHPO and
CDOT, necessitating additional research and “revisitation” of
Expansion of scope of addendum report, as requested by CDOT, to include context and
forms from PEL study.
Revisiting the archaeological survey and
pond and pedestrian path reroute on north end of pr
Wadsworth Boulevard Widening
Scope of Work
Task 6: Environmental
anticipated) Work Performed Under the April 2017 Contract Modification
July)
April 2017 Contract Modification assum
the Section 106 process
recommendations and decisions made
activities that were not accounted for in the April 2017 Contract Modification.
SHPO and CDOT remarks during meetings
considerably increased
to perform the activities were used for:
Attendance and preparation for seven unanticipated
meetings (April 21; May 16 and
Extensive coordination with the CDOT historian and SHPO
historic process that was
evisions to existing 10
remarks/direction.
Extensive additional research on specific properties, as identified by CDOT, and on the
corridor in general.
Unanticipated higher level of effort required during fieldwork and reporting for Residenti
Subdivision Forms (1403b).
Additional research on residential subdivisions.
on “properties of interest” based on meeting with SHPO and
CDOT, necessitating additional research and “revisitation” of
Expansion of scope of addendum report, as requested by CDOT, to include context and
from PEL study.
rchaeological survey and
pond and pedestrian path reroute on north end of pr
Widening
Scope of Work
Work Performed Under the April 2017 Contract Modification
April 2017 Contract Modification assumed
the Section 106 process
decisions made from April through July
activities that were not accounted for in the April 2017 Contract Modification.
SHPO and CDOT remarks during meetings
considerably increased the level of effort
were used for:
Attendance and preparation for seven unanticipated
and 18; June 6,
with the CDOT historian and SHPO
process that was acceptable to both agencies
evisions to existing 106 analysis and
Extensive additional research on specific properties, as identified by CDOT, and on the
Unanticipated higher level of effort required during fieldwork and reporting for Residenti
residential subdivisions.
on “properties of interest” based on meeting with SHPO and
CDOT, necessitating additional research and “revisitation” of
Expansion of scope of addendum report, as requested by CDOT, to include context and
rchaeological survey and
pond and pedestrian path reroute on north end of pr
Widening
Work Performed Under the April 2017 Contract Modification
ed that the additional historic evaluation and design
the Section 106 process would require
from April through July
activities that were not accounted for in the April 2017 Contract Modification.
SHPO and CDOT remarks during meetings
the level of effort for our
were used for:
Attendance and preparation for seven unanticipated
18; June 6, 16, and 23; August 3)
with the CDOT historian and SHPO
acceptable to both agencies
analysis and documentation per CDOT
Extensive additional research on specific properties, as identified by CDOT, and on the
Unanticipated higher level of effort required during fieldwork and reporting for Residenti
residential subdivisions.
on “properties of interest” based on meeting with SHPO and
CDOT, necessitating additional research and “revisitation” of
Expansion of scope of addendum report, as requested by CDOT, to include context and
rchaeological survey and revisions to the
pond and pedestrian path reroute on north end of project area.
Work Performed Under the April 2017 Contract Modification
additional historic evaluation and design
require 4 months
from April through July resulted in
activities that were not accounted for in the April 2017 Contract Modification.
SHPO and CDOT remarks during meetings and CDOT comments on draft
our cultural resources
Attendance and preparation for seven unanticipated scoping, coordination, and status
23; August 3)
with the CDOT historian and SHPO to determin
acceptable to both agencies
documentation per CDOT
Extensive additional research on specific properties, as identified by CDOT, and on the
Unanticipated higher level of effort required during fieldwork and reporting for Residenti
on “properties of interest” based on meeting with SHPO and
CDOT, necessitating additional research and “revisitation” of informal
Expansion of scope of addendum report, as requested by CDOT, to include context and
revisions to the deliverable
oject area.
Work Performed Under the April 2017 Contract Modification
additional historic evaluation and design
ths (April through July).
resulted in unanticipated
activities that were not accounted for in the April 2017 Contract Modification.
OT comments on draft
cultural resources staff
scoping, coordination, and status
23; August 3).
determine a new approach
acceptable to both agencies.
documentation per CDOT
Extensive additional research on specific properties, as identified by CDOT, and on the
Unanticipated higher level of effort required during fieldwork and reporting for Residenti
on “properties of interest” based on meeting with SHPO and subsequent
informally settled evaluatio
Expansion of scope of addendum report, as requested by CDOT, to include context and
deliverable related to the
Work Performed Under the April 2017 Contract Modification
additional historic evaluation and design
(April through July). CDOT
unanticipated
OT comments on draft
staff. Additional
scoping, coordination, and status
a new approach
documentation per CDOT
Extensive additional research on specific properties, as identified by CDOT, and on the
Unanticipated higher level of effort required during fieldwork and reporting for Residential
subsequently
ly settled evaluatio
Expansion of scope of addendum report, as requested by CDOT, to include context and
related to the retention
Work Performed Under the April 2017 Contract Modification
additional historic evaluation and design
CDOT
dditional
a new approach to
Extensive additional research on specific properties, as identified by CDOT, and on the
al
ly
ly settled evaluations.
Expansion of scope of addendum report, as requested by CDOT, to include context and
retention
Wadsworth Boulevard
Additional
3 of 4
New Tasks
Requests
Based on the work completed through July
process require
This add
November).
documentation
Section 106 Process
· Rewrit
· Continuing analysis of
· Addressing
eligibility letter, and effects letter
Design Revisions
As a result of the rewriting and separation of the effects and eligibility letters for the SHPO,
additional design support
to the current design exhibits
simulations) to document the minimization and/or avoidance at five affected historic properties.
Specifically, this involve
· Preparation of a detailed design cross
· Preparation of revised plan exhibits to accompany the effects letter
· Preparation of five (5) photo simulations showing before and after conditions
· Addressing CDOT co
deliverables
· Design revisions and updates to the master CADD files to incorporate CDOT historian and
SHPO comments
Environmental Analysis and
Wetland delineation and resource s
the revised schedule, CDOT will be reviewing the Technical Reports the spring of 2018. It is
likely that some of the data and analysis will need to be updated to address changed conditions
since 2016. For budgeting purposes, hours beyond what were originally budgeted
Wadsworth Boulevard
Additional Scope of Work
New Tasks Required to Complete the Section 106 Process and Additional
Requests
Based on the work completed through July
process required more
ed at least 4 more months
November). To complete
documentation, we anticipate the following
tion 106 Process
Rewriting the effects and eligibility letters as two separate letters for submittal to SHPO
Continuing analysis of
Addressing CDOT comments
eligibility letter, and effects letter
Design Revisions and Visualizations
As a result of the rewriting and separation of the effects and eligibility letters for the SHPO,
additional design support
to the current design exhibits
simulations) to document the minimization and/or avoidance at five affected historic properties.
ally, this involve
Preparation of a detailed design cross
Preparation of revised plan exhibits to accompany the effects letter
Preparation of five (5) photo simulations showing before and after conditions
Addressing CDOT co
deliverables
Design revisions and updates to the master CADD files to incorporate CDOT historian and
SHPO comments
Environmental Analysis and
Wetland delineation and resource s
the revised schedule, CDOT will be reviewing the Technical Reports the spring of 2018. It is
likely that some of the data and analysis will need to be updated to address changed conditions
016. For budgeting purposes, hours beyond what were originally budgeted
Wadsworth Boulevard Widening
Scope of Work
Required to Complete the Section 106 Process and Additional
Based on the work completed through July
more detailed analysis and
at least 4 more months
complete the Section 106 process and
, we anticipate the following
tion 106 Process
the effects and eligibility letters as two separate letters for submittal to SHPO
Continuing analysis of avoidance and minimization of
CDOT comments
eligibility letter, and effects letter
and Visualizations
As a result of the rewriting and separation of the effects and eligibility letters for the SHPO,
additional design support was required.
to the current design exhibits, as well as preparing cross
simulations) to document the minimization and/or avoidance at five affected historic properties.
ally, this involved:
Preparation of a detailed design cross
Preparation of revised plan exhibits to accompany the effects letter
Preparation of five (5) photo simulations showing before and after conditions
Addressing CDOT comments on the exhibits and visualizations and finalizing the
Design revisions and updates to the master CADD files to incorporate CDOT historian and
SHPO comments
Environmental Analysis and NEPA
Wetland delineation and resource s
the revised schedule, CDOT will be reviewing the Technical Reports the spring of 2018. It is
likely that some of the data and analysis will need to be updated to address changed conditions
016. For budgeting purposes, hours beyond what were originally budgeted
Widening
Scope of Work
Required to Complete the Section 106 Process and Additional
Based on the work completed through July and additional CDOT requests
detailed analysis and
at least 4 more months and additional fee
the Section 106 process and
, we anticipate the following additional
the effects and eligibility letters as two separate letters for submittal to SHPO
avoidance and minimization of
CDOT comments and finalizing
eligibility letter, and effects letter.
and Visualizations
As a result of the rewriting and separation of the effects and eligibility letters for the SHPO,
required. The additional work generally include
, as well as preparing cross
simulations) to document the minimization and/or avoidance at five affected historic properties.
Preparation of a detailed design cross-section at the Lutheran Church
Preparation of revised plan exhibits to accompany the effects letter
Preparation of five (5) photo simulations showing before and after conditions
mments on the exhibits and visualizations and finalizing the
Design revisions and updates to the master CADD files to incorporate CDOT historian and
NEPA Documentation
Wetland delineation and resource surveys were originally completed in mid
the revised schedule, CDOT will be reviewing the Technical Reports the spring of 2018. It is
likely that some of the data and analysis will need to be updated to address changed conditions
016. For budgeting purposes, hours beyond what were originally budgeted
Widening
Required to Complete the Section 106 Process and Additional
and additional CDOT requests
detailed analysis and revisions to the
and additional fee to the
the Section 106 process and revisions to
additional tasks
the effects and eligibility letters as two separate letters for submittal to SHPO
avoidance and minimization of
and finalizing draft and final versions of
As a result of the rewriting and separation of the effects and eligibility letters for the SHPO,
The additional work generally include
, as well as preparing cross
simulations) to document the minimization and/or avoidance at five affected historic properties.
section at the Lutheran Church
Preparation of revised plan exhibits to accompany the effects letter
Preparation of five (5) photo simulations showing before and after conditions
mments on the exhibits and visualizations and finalizing the
Design revisions and updates to the master CADD files to incorporate CDOT historian and
Documentation
urveys were originally completed in mid
the revised schedule, CDOT will be reviewing the Technical Reports the spring of 2018. It is
likely that some of the data and analysis will need to be updated to address changed conditions
016. For budgeting purposes, hours beyond what were originally budgeted
Required to Complete the Section 106 Process and Additional
and additional CDOT requests
revisions to the design
to the project (
revisions to the
tasks.
the effects and eligibility letters as two separate letters for submittal to SHPO
avoidance and minimization of impacts at the historic properties
and final versions of
As a result of the rewriting and separation of the effects and eligibility letters for the SHPO,
The additional work generally include
, as well as preparing cross-sections and visualizations (photo
simulations) to document the minimization and/or avoidance at five affected historic properties.
section at the Lutheran Church
Preparation of revised plan exhibits to accompany the effects letter
Preparation of five (5) photo simulations showing before and after conditions
mments on the exhibits and visualizations and finalizing the
Design revisions and updates to the master CADD files to incorporate CDOT historian and
urveys were originally completed in mid
the revised schedule, CDOT will be reviewing the Technical Reports the spring of 2018. It is
likely that some of the data and analysis will need to be updated to address changed conditions
016. For budgeting purposes, hours beyond what were originally budgeted
Required to Complete the Section 106 Process and Additional
and additional CDOT requests, the Section 106
design and NEPA documentation.
project (mid-July through
the environmental
the effects and eligibility letters as two separate letters for submittal to SHPO
impacts at the historic properties
and final versions of survey report, forms,
As a result of the rewriting and separation of the effects and eligibility letters for the SHPO,
The additional work generally included making revisions
sections and visualizations (photo
simulations) to document the minimization and/or avoidance at five affected historic properties.
section at the Lutheran Church
Preparation of revised plan exhibits to accompany the effects letter
Preparation of five (5) photo simulations showing before and after conditions
mments on the exhibits and visualizations and finalizing the
Design revisions and updates to the master CADD files to incorporate CDOT historian and
urveys were originally completed in mid- to late
the revised schedule, CDOT will be reviewing the Technical Reports the spring of 2018. It is
likely that some of the data and analysis will need to be updated to address changed conditions
016. For budgeting purposes, hours beyond what were originally budgeted
Required to Complete the Section 106 Process and Additional CDOT
the Section 106
and NEPA documentation.
through
environmental
the effects and eligibility letters as two separate letters for submittal to SHPO.
impacts at the historic properties.
survey report, forms,
As a result of the rewriting and separation of the effects and eligibility letters for the SHPO,
making revisions
sections and visualizations (photo
simulations) to document the minimization and/or avoidance at five affected historic properties.
Preparation of five (5) photo simulations showing before and after conditions
mments on the exhibits and visualizations and finalizing the
Design revisions and updates to the master CADD files to incorporate CDOT historian and
to late-2016. With
the revised schedule, CDOT will be reviewing the Technical Reports the spring of 2018. It is
likely that some of the data and analysis will need to be updated to address changed conditions
016. For budgeting purposes, hours beyond what were originally budgeted in April may
the Section 106
and NEPA documentation.
.
survey report, forms,
As a result of the rewriting and separation of the effects and eligibility letters for the SHPO,
making revisions
sections and visualizations (photo
simulations) to document the minimization and/or avoidance at five affected historic properties.
Design revisions and updates to the master CADD files to incorporate CDOT historian and
2016. With
the revised schedule, CDOT will be reviewing the Technical Reports the spring of 2018. It is
likely that some of the data and analysis will need to be updated to address changed conditions
may
Wadsworth Boulevard
Additional
4 of 4
be needed for v
Depending on the level of updates requested, work
also be required to revise technical reports and graphics
QA/QC
Additional q
documents, environmental documentation, and other project deliverables.
Wadsworth Boulevard
Additional Scope of Work
be needed for visual
Depending on the level of updates requested, work
also be required to revise technical reports and graphics
Additional quality assurance and quality control
documents, environmental documentation, and other project deliverables.
Wadsworth Boulevard Widening
Scope of Work
impact analysis
Depending on the level of updates requested, work
also be required to revise technical reports and graphics
uality assurance and quality control
documents, environmental documentation, and other project deliverables.
Widening
Scope of Work
impact analysis, environmental justice
Depending on the level of updates requested, work
also be required to revise technical reports and graphics
uality assurance and quality control
documents, environmental documentation, and other project deliverables.
Widening
, environmental justice
Depending on the level of updates requested, work beyond what was originally budgeted
also be required to revise technical reports and graphics
uality assurance and quality control procedures will be followed
documents, environmental documentation, and other project deliverables.
, environmental justice, and noise
beyond what was originally budgeted
also be required to revise technical reports and graphics.
procedures will be followed
documents, environmental documentation, and other project deliverables.
and noise, among others
beyond what was originally budgeted
procedures will be followed for design
documents, environmental documentation, and other project deliverables.
, among others.
beyond what was originally budgeted may
for design
may
Project Number
Location
Firm Name HDR Engineering, Inc.Contract:M-01-15 OLA#:Name of Preparer Phone no.303-301-4017Scope of Work DateType of Proposal: COST PLUS FIXED FEE Contract Term:
1A.LABOR RATES DIRECT LABOR
SALARY INDIRECT RATEEMPLOYEEEMPLOYEE COST/HOUR COST (%)MULTIPLIER $/HOUR
NAME CLASSIFICATION ( a )( b )( c )( d )Office Personnel
Beazley,Philip S Senior Engineer /Specialist (PE-4)57.30$ 156.48 2.5648 146.96$
Beermann, Cristina Marie Administrative Assistant 2 22.00$ 156.48 2.5648 56.43$
Blackwell,Elizabeth A Environmental Scientist / Scientist 2 35.00$ 156.48 2.5648 89.77$ Blackwell,William C Senior Project Engineer /Project Manag 56.33$ 156.48 2.5648 144.48$ Brownlee,Sirena T Environmental Specialist / Scientist 3 45.69$ 156.48 2.5648 117.19$ Jones,Lorena G Environmental Specialist / Scientist 3 44.55$ 156.48 2.5648 114.26$ Liebsch,Edward J Principal-President / Managing Principa 83.97$ 156.48 2.5648 215.37$ Longsdorf,Jason M Senior Project Manager (PE-5)75.24$ 156.48 2.5648 192.98$ McAfee,Virginia L Principal-President / Managing Principa 105.95$ 156.48 2.5648 271.75$
Meis,Kacey A Planner 32.52$ 156.48 2.5648 83.41$
Munch,Stephanie A Administrative Assistant 2 24.80$ 156.48 2.5648 63.61$ Parsons,Michael J Senior Project Engineer /Project Manag 51.65$ 156.48 2.5648 132.46$ Primus,Christopher J Senior Project Manager (PE-5)75.17$ 156.48 2.5648 192.80$ Sobol,Michael D GIS III 34.19$ 156.48 2.5648 87.69$ Speck,Mary V Senior Planner 57.57$ 156.48 2.5648 147.66$ Wallach,Wendy A Senior Planner Manager 61.85$ 156.48 2.5648 158.63$ Weismiller,Kathryn C S Environmental Specialist / Scientist 2 40.09$ 156.48 2.5648 102.82$
Wickert,Todd D Senior Project Engineer /Project Manag 43.18$ 156.48 2.5648 110.74$
1B.LABOR COSTS ESTIMATED
LABOR RATE NUMBER OF ESTIMATED
EMPLOYEE EMPLOYEE $ / HOUR WORK HOURS COST PER
NAME CLASSIFICATION ( d )( e )EMPLOYEEOffice Personnel
Beazley,Philip S Senior Engineer /Specialist (PE-4)146.96$ 32.00 4,702.61$
Beermann, Cristina Marie Administrative Assistant 2 56.43$ 20.00 1,128.51$ Blackwell,Elizabeth A Environmental Scientist / Scientist 2 89.77$ 142.00 12,747.06$ Blackwell,William C Senior Project Engineer /Project Manag 144.48$ 68.00 9,824.87$ Brownlee,Sirena T Environmental Specialist / Scientist 3 117.19$ 30.00 3,515.57$ Jones,Lorena G Environmental Specialist / Scientist 3 114.26$ 184.00 21,024.18$ Liebsch,Edward J Principal-President / Managing Principa 215.37$ 30.00 6,460.95$ Longsdorf,Jason M Senior Project Manager (PE-5)192.98$ 100.00 19,297.56$
McAfee,Virginia L Principal-President / Managing Principa 271.75$ 58.00 15,761.50$
Meis,Kacey A Planner 83.41$ 52.00 4,337.18$ Munch,Stephanie A Administrative Assistant 2 63.61$ 15.00 954.11$ Parsons,Michael J Senior Project Engineer /Project Manag 132.46$ 66.00 8,742.55$ Primus,Christopher J Senior Project Manager (PE-5)192.80$ 16.00 3,084.79$ Sobol,Michael D GIS III 87.69$ 264.00 23,150.30$ Speck,Mary V Senior Planner 147.66$ 112.00 16,537.42$ Wallach,Wendy A Senior Planner Manager 158.63$ 165.00 26,174.43$
Weismiller,Kathryn C S Environmental Specialist / Scientist 2 102.82$ 50.00 5,141.14$
Wickert,Todd D Senior Project Engineer /Project Manag 110.74$ 18.00 1,993.35$ 1422.00 TOTAL LABOR 184,578.08$
2. FEE 10.00%FIXED FEE 18,457.81$
FCCM - Office 0.3537%254.54$ FCCM - Field 0.3050%-$ TOTAL 203,290.43$
3A.OTHER DIRECT COST RATES (IN-HOUSE)*:
ITEM ESTIMATED UNIT ESTIMATED
UNITS RATES COSTMileage5000.480$ 240.00$
*Prior Approval from CDOT Project Manager required SUBTOTAL 240.00$
3B.OTHER DIRECT COSTS (OUTSIDE)*:
ITEM ESTIMATED UNIT ESTIMATED
UNITS RATES COST
Overnight/Curriers Actual Cost -$
Outside Reproduction Actual Cost 250.00$
April 2017-November 2017
PROJECT COST WORKSHEET (COST PLUS FIXED FEE)
M-01-15
SH 121 Wadsworth
Jason Longdorf10/10/2017
ATTACHMENT 2
EXHIBIT B
Airfare & Travel Actual Cost -$ Per Diem Meals 0 $0.00 -$
Per Diem Lodging 0 $0.00 -$
Long Term Lodging 0 $0.00 -$ Other Actual Cost -$
*Prior Approval from CDOT Project Manager required SUBTOTAL 250.00$ ODC TOTAL 490.00$
4A.OUTSIDE SERVICES RATES (SUBCONSULTANTS)ESTIMATED
COST
WSP 66,141.69$
4B.OUTSIDE SERVICES (VENDORS)*:ESTIMATED COSTFIRM NAME -$
*Prior Approval from CDOT Project Manager required TOTAL OUTSIDE SERVICES 66,141.69$ TOTAL HDR SERVICES 203,780.43$
TOTAL ESTIMATED COST 269,922.12$
TYPED NAME
DATE
I am a representative of HDR Engineering, Inc., duly authorized to contractually bind the firm. My signature below constitutes formal agreement (without
further signature) to a Task Order, which is issued by the State pursuant to the terms of this Task Order Proposal, without substantive change. I also
declare that to the best of my knowledge the wage rates and other factual unit rates supporting the compensation to be paid by the Department for the
professional services on this document are accurate, complete, and current at the time of contracting, and include no unallowable or duplicate costs.
SIGNATURER. Bradley Martin, Sr. Vice President
WSP USA Page 1 of 2
wsp.com
SCOPE OF WORK
October 11, 2017
CITY OF WHEAT RIDGE AND HDR, INC.
SH 121 (WADSWORTH BOULEVARD) WIDENING
SECTION 106 DESIGN SUPPORT ADDITIONAL SERVICES
The purpose of this work order is for WSP USA Inc. (WSP) to provide design support services for unanticipated activities for the scope of work under Task 6: Environmental under the April 2017 Contract Modification and to complete the Section 106 process and NEPA process, and update design documents over four additional months. These design support services will be provided to the City of Wheat Ridge (the City) and HDR, Inc. (HDR) for the preparation Environmental Assessment documentation and preliminary design on the Wadsworth Boulevard Widening project.
SCOPE OF WORK
Additional (unanticipated) Work Performed Under the April 2017 Contract Modification
The April 2017 Contract Modification assumed that the additional historic evaluation and design revisions to resolve
the Section 106 process would require 4 months (April through July). CDOT recommendations and decisions made from April through July resulted in unanticipated activities that were not accounted for in the April 2017 Contract
Modification.
The scope tasks can be summarized as follows.
1 Project Management
a Continued Project Management and Coordination
b Regular Project Meetings
c Conference Calls
d Invoicing
2 Additional (unanticipated) Work Performed Under the April 2017 Contract Modification (WSP Support Services) In particular, SHPO and CDOT remarks during meetings and CDOT comments on draft submittals considerably
increased the level of effort for support to HDR staff. Additional hours to perform the activities were used for:
a Attendance and preparation for seven unanticipated scoping, coordination, and status meetings (April 21;
May 16 and 18; June 6, 16, and 23; August 3).
b Extensive coordination with the CDOT historian and SHPO to determine a new approach to Section 106 historic process that was acceptable to both agencies.
c Substantial revisions to existing 106 analysis and documentation per CDOT remarks/direction.
3 New Tasks Required to Complete the Section 106 Process and Additional CDOT Requests (WSP Support Services) Based on the work completed through July and additional CDOT requests, the Section 106 process will require more detailed analysis and revisions to the design and NEPA documentation. This will add at least 4 more months and additional fee to the project (August through November). To complete the Section 106 process and revisions to the environmental documentation, we anticipate the following additional tasks.
a Section 106 Process (WSP Support to HDR) i Support to HDR for rewriting the effects and eligibility letters as two separate letters for submittal to
SHPO, including preparation of exhibits. ii Continuing design, analysis and documentation of avoidance and minimization of impacts at the historic properties. iii Addressing CDOT comments on eligibility letter and effects letter.
ATTACHMENT 3
WSP USA Page 2 of 2
wsp.com
iv Design support for finalizing the deliverables.
b Visualizations and Design Revisions (WSP) i Revising the design documents to accompany letters for SHPO. This requires annotated plan sheet diagrams and development of site-specific cross sections. ii Providing up to 5 visual photo simulations to accompany letters for SHPO, per CDOT request. This includes: (1) Photography and CAD preparation. (2) View matching and modeling from CAD design elements. (3) Incorporating revisions based on comments. (4) Finalizing visuals. iii Incorporating the selected alternative alignment revisions into preliminary design documents.
c Environmental Analysis and NEPA Documentation (WSP Support to HDR) i Additional coordination with DRCOG about potential project design changes. ii Revising the Environmental Assessment document to reflect the design revisions at historic properties. This will require support to HDR for changes to the narrative related to right-of-way, residential impacts, business impacts, parking impacts, visual impacts, and parks impacts, and also changes to graphics.
SCHEDULE
WSP will provide support to HDR on a continuing basis according to the original and amended scope of work, with milestones adjusted for approximately four (4) additional months of design support effort.
FEE
The additional WSP fee to perform the work outlined in this scope of work will not exceed $66,141.69 as detailed in
the attached Project Cost Worksheet and Project Manhour Worksheet.
Project Number:
Location:Firm Name:
Name of Preparer:Firm Phone No: 303-832-9091 Scope of Work Date:
Type of Proposal:Cost Plus Fixed Fee Task Order # ___N/A____Indirect Rate: GSO
1A. LABOR RATES
( a ) ( b )( c = a * (b+1))EMPLOYEE EMPLOYEE BILLING RATE INDIRECT MULTIPLIER LABOR RATE
NAME CLASSIFICATION COST/HOUR COST (%)$/HOUR
BINNEY, BRYCE E SR SUPV ENGINEER $73.57 152.83 2.5283 $186.01GATTSHALL, BRIAN D ENGINEER II $33.45 152.83 2.5283 $84.57
GATTSHALL, DAVID E SR CADD DESIGNER III $41.97 152.83 2.5283 $106.11GUINARD, EDUARDO J LEAD ENGINEER $54.37 152.83 2.5283 $137.46
HEIDENREICH, ROSS M.SR ENGINEER $40.76 152.83 2.5283 $103.05MARTENS, ERIC M COMPUTER GRAPHICS SPECIALIST IV $33.74 152.83 2.5283 $85.30
MARTINEZ, DOMONIC SR CADD DESIGNER III $41.97 152.83 2.5283 $106.11ROCK, AMY SR PROJECT ACCOUNTANT $36.22 152.83 2.5283 $91.58
WILSON, WILLIAM JEFF SR ENGINEERING MGR $87.63 152.83 2.5283 $221.55
ZISMAN, INESSA N SR SUPV ENGINEER $65.36 152.83 2.5283 $165.25
1B. LABOR COSTS
EST. NO.EST. COST
EMPLOYEE EMPLOYEE LABOR RATE OF WORK PER NAME CLASSIFICATION $/HOUR HOURS EMPLOYEE
( from 1A.c ) ( d )( d * e )
BINNEY, BRYCE E SR SUPV ENGINEER $186.01 2 $372.02GATTSHALL, BRIAN D ENGINEER II $84.57 4 $338.28
GATTSHALL, DAVID E SR CADD DESIGNER III $106.11 16 $1,697.76GUINARD, EDUARDO J LEAD ENGINEER $137.46 16 $2,199.36
HEIDENREICH, ROSS M.SR ENGINEER $103.05 56 $5,770.80MARTENS, ERIC M COMPUTER GRAPHICS SPECIALIST IV $85.30 171 $14,586.30
MARTINEZ, DOMONIC SR CADD DESIGNER III $106.11 58 $6,154.38ROCK, AMY SR PROJECT ACCOUNTANT $91.58 8 $732.64
WILSON, WILLIAM JEFF SR ENGINEERING MGR $221.55 124 $27,472.20ZISMAN, INESSA N SR SUPV ENGINEER $165.25 4 $661.00
TOTAL LABOR $59,984.74
2. FEE 10.00% X Section 1B FIXED FEE $5,998.47
PROJECT COST WORKSHEET (COST PLUS FIXED FEE)
Wadsworth Blvd Widening (35th to I-70) Interim EA Fee Estimate - WSPWSP USA
Jeff WilsonN/A
TBD
Contract # ____TBD_____
Wadsworth Boulevard Widening Interim EA WSP Fee.xlsx
Project Cost WorksheetPage 1 of 3 8/16/2017
ATTACHMENT 4
Project Number:
PROJECT COST WORKSHEET (COST PLUS FIXED FEE)
TBD
3A. OTHER DIRECT COST RATES (IN-HOUSE)*:
ESTIMATED UNIT ESTIMATEDITEMUNITS RATES COST
CO State Mileage Rate1 306 $0.48 $146.88Miscellaneous1 $0.00 $0.00
SUBTOTAL $146.88
3B. OTHER DIRECT COSTS (Outside)*:
ESTIMATED UNIT ESTIMATED
ITEM UNITS RATES COST
Copies/Reproduction 8.5x11 (Outside)100 $0.06 $5.80
Copies/Reproduction 11x17 (Outside)50 $0.12 $5.80
SUBTOTAL $11.60
ODC TOTAL $158.48
4A. OUTSIDE SERVICES RATES (SUBCONSULTANTS):
ESTIMATED FIRM NAME COST
$0.00
SUBTOTAL $0.00
4B. OUTSIDE SERVICES (VENDORS)*:
ESTIMATED
FIRM NAME COST
$0.00TOTAL OUTSIDE SERVICES $0.00
TOTAL ESTIMATED COST $66,141.69
*Actual Reasonable Cost, Subject to Prior Approval by CDOT Project Manager
*Actual Reasonable Cost, Subject to Prior Approval by CDOT Project Manager
(DATE SIGNED)
Michael B. Unger, PE
Vice PresidentArea Manager, Colorado/Wyoming
(TYPED NAME)(SIGNATURE)
I am a representative of WSP USA, Inc., duly authorized to contractually bind the firm. My signature below constitutes formal agreement (without further
signature) to a Task Order, which is issued by the State pursuant to the terms of this Task Order Proposal, without substantive change. I also declare that to the best of my knowledge the wage rates and other factual unit rates supporting the compensation to be paid by the Department for the professional
services on this document are accurate, complete, and current at the time of contracting, and include no unallowable or duplicate costs.
1Current CO State Government Rate at drive time
*Actual Reasonable Cost, Subject to Prior Approval by CDOT Project Manager
We acknowledge CDOT's initiative to evaluate expediting the Task Order process through use of electronic transmittal and reduced paper usage and agree
to submit electronic copies of supporting documents for use by CDOT, as well as agree to receive electronic copies of final signed documents for our official records.
3In accordance with State Fiscal Rules
2Actual Reasonable Cost, Subject to Prior Approval by CDOT Project Manager, in accordance with State Fiscal Rules
Wadsworth Boulevard Widening Interim EA WSP Fee.xlsx
Project Cost WorksheetPage 2 of 3 8/16/2017
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ITEM NO: DATE: November 13, 2017 REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO AWARD ITB-17-20, APPLEWOOD TRAFFIC
SIGNAL, TO WL CONTRACTORS, ARVADA, CO, IN THE
AMOUNT OF $294,921 AND A CONTINGENCY IN THE AMOUNT OF $29,492 FOR A TOTAL PROJECT COST OF $324,413 PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO
_______________________________ ______________________________
Director of Public Works City Manager ISSUE: Traffic volumes on 32nd Avenue warrant the installation of a traffic signal at Xenon Street. This intersection also serves as the south entrance to the Applewood Shopping Center. A cost-sharing agreement has been drafted with US Retail Partners LLC, property owners of the center, for the design and installation of the traffic signal. The City agrees to design, construct, operate and maintain the traffic signal.
Bids were opened on October 24, 2017, and came in higher than the engineer’s estimate. Staff is recommending that the lowest responsive bidder, WL Contractors, be awarded a contract in the amount of $294,921 and a contingency of $29,492 for a total project cost of $324,413.
PRIOR ACTION: City Council was provided an update and discussed the proposed traffic signal at the August 15, 2016 Study Session. City Council approved a cost sharing agreement between the City and US Retails Partners LLC,
property owner of the Applewood Shopping Center for the proposed traffic signal at the August 22, 2016 Council Meeting.
Council Action Form – 32nd and Xenon Traffic Signal Installation Contract
November 13, 2017
Page 2 BACKGROUND: Traffic and safety at the intersection of 32nd Avenue and Xenon Street has been discussed for
some time. Several years ago, as plans for the 32nd Avenue and Youngfield Street widening project were being developed, it was determined that a traffic signal on 32nd Avenue at Xenon Street and the entrance to the Applewood Shopping Center was warranted, based on the traffic volumes at that time and thresholds established by state and federal guidelines.
More recently, the Center presented plans to the City for a proposed King Soopers’ fueling station near the south entrance to the Center. The traffic study that was presented as part of the approval process further solidified and justified the need for a traffic signal. Therefore, as a condition of the fueling station approval, the shopping center owner is required to participate in the installation of a
traffic signal. Further traffic analysis determined that approximately 60% of traffic at this location is
pass-by traffic and 40% is traffic generated by the Center. As a result, a cost sharing agreement was approved and executed between the City and US Retail Partners LLC on August 22, 2016 to reflect these percentages.
Bids for the Applewood Traffic Signal Project were opened on October 24, 2017. Three (3) bids
were received and all bids met the initial bid requirements and the bids were 9 to 37 percent above the engineering estimate of $269,918. The bids ranged from $294,921 to $370,479. The low bidder was WL Contractors, Arvada, CO, with the total bid amount of $294,921. Award is based on the lowest responsive and responsible bid that meets all of the bid requirements and is
qualified to perform the work.
FINANCIAL IMPACT: The low bid with contingency for the traffic signal is $324,413. Funding for this traffic signal has been approved in the 2017 Capital Improvement Program (CIP) budget, line item Public
Improvement Projects, Development Related 30-303-800-851 in the amount of $233,000. Additional
funding is available in the 2017 CIP budget to cover the difference between budget and bid award. Renewal Wheat Ridge approved to contribute $110,500 towards the project from excess tax increment funds from the Kipling Ridge project.
The cost sharing agreement with US Retail Partners requires that in the event the total project cost should exceed $250,000, the City and the property owner shall evenly split the excess cost. Funding Agency Final Budget
City $129,611
Renewal Wheat Ridge $110,500
US Retail Partners $84,3921
$324,413
1Includes a credit from the City of $58,500 for 32nd Avenue right-of-way dedication from US Retail
Partners.
Council Action Form – 32nd and Xenon Traffic Signal Installation Contract
November 13, 2017
Page 3 RECOMMENDATIONS: Based upon the contractor's demonstrated capabilities and performance on previous projects,
Staff recommends that a contract be awarded to WL Contractors. RECOMMENDED MOTION: "I move to award ITB-17-20, Applewood Traffic Signal, to WL Contractors, Arvada, CO, in the
amount of $294,921.
I further move that a contingency amount of $29,492 be established and that the Director of Public Works be authorized to issue change orders up to a total contract and contingency amount of $324,413.”
Or, "I move to not award ITB-17-20, Applewood Traffic Signal, to WL Contractors, Arvada, CO, in the amount of $294,921 for the following reason(s)
____________________________________________________________________________.”
REPORT PREPARED/REVIEWED BY: Steve Nguyen, Engineering Manager Scott Brink, Director of Public Works
Patrick Goff, City Manager
ATTACHMENTS: 1. Bid Summary for Applewood Traffic Signal
Subject to review for completeness and accuracy.
PROJECT: ITB-17-20
APPLEWOOD TRAFFIC SIGNAL
DUE DATE/TIME: TUESDAY, OCTOBER 24, 2017 BY 1 P.M. LOCAL TIME
Technology
ALLOWED VENDOR (PRIME) KECI Colorado Inc. Constructors, Inc.
LOCATION Sedalia, CO Arvada, CO
BIDDER ACKNOWLEDGEMENT FORM Yes Yes
ACKNOWLEDGE ADDENDUM (3) Yes Yes
CONTRACTOR'S QUALIFICATION FORM Yes Yes
NON-DISCRIMINATION ASSURANCE FORM Yes Yes
ILLEGAL ALIEN COMPLIANCE Yes Yes
LIST OF SUB-CONTRACTORS Yes Yes
NON-COLLUSION AFFADAVIT Yes Yes
BID BOND Yes Yes
PRICING SCHEDULE Yes Yes
SUBTOTAL REVISED PAGE 19 71,339.00 71,829.00
SUBTOTAL REVISED PAGE 20 135,701.00 152,446.00
SUBTOTAL SECOND REVISED PAGE 21 129,754.00 146,204.00
TOTAL AMOUNT OF BID: $ 336,794.00 $ 370,479.00
page 1 of 1
REQUESTED BY: RUSS HIGGINS/PUBLIC WORKS
· � OPENED BY: JENNIFER NELLIS, PURCHASING AGENT
�WITNESSED BY: CINDY RAIOLO, PURCHASING TECHNICIAN
WL Contractors
Arvada, CO
'"
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
79,645.00
126,076.00
89,200.00
$ 294,921.00 $ -$-
ATTACHMENT 1
ITEM NO: DATE: November 13, 2017 REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO APPROVE INSTALLATION OF TRAFFIC
CALMING DEVICES ON CHASE STREET BETWEEN 35TH
AVENUE AND 38TH AVENUE IN ACCORDANCE WITH THE NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM (NTMP) PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO
_______________________________ ______________________________
Director of Public Works City Manager ISSUE: Residents on Chase Street petitioned the City to address traffic issues for the segment from 35th
Avenue to 38th Avenue. In accordance with the City’s Neighborhood Traffic Management Policy (NTMP), the City met with the residents over a neighborhood meeting, and subsequently discussed and devised a plan to mitigate traffic issues. The residents then secured a petition with the necessary amount of signatures, supporting the installation of traffic calming devices (speed humps) in accordance with NTMP policy, and are hereby seeking approval for
implementation. PRIOR ACTION: None
FINANCIAL IMPACT: Funding for this program has been approved in the Neighborhood Traffic Management Projects line item of the 2017 Capital Improvement Program Budget in the amount of $35,000. Speed humps are estimated to cost approximately $12,000.
Council Action Form – Traffic Calming Device – Chase Street
November 13, 2017
Page 2 BACKGROUND: On April 28, 2014, the City Council approved the NTMP to systematically address traffic issues
on residential streets. The goal of the program is to foster safety and livability in neighborhoods by reducing the negative impact of vehicular traffic on residential streets. The program guide was established with a policy and with the intent to explore available means such as enforcement, education and engineering to address concerns and issues. The policy intent is also
to clearly identify a problem, if one exists, and ensure full support from the affected residents in
devising a plan through consensus to a solution(s). The NTMP essentially provides a means and process for residents to request consideration for the installation of traffic calming measures on local streets. Traffic calming measures may include speed humps, curb extensions, signs, speed trailers and enforcement, and other traffic control measures as requested and as applicable.
On May 5, 2017, Chase Street residents filed a request for NTMP consideration to discuss traffic issues on Chase Street from 35th to 38th Avenue. A meeting was conducted with the residents to examine the extent of the problems and to explore available remediation. A traffic study was conducted to analyze traffic speed, volume and vehicle classification. In addition, the
engineering evaluation also looked at sight distance, drainage and roadway geometry, and staff
determined that the street segment is suitable for a traffic calming treatment. Subsequent to the evaluation and findings, the residents elected to move forward with a permanent traffic calming solution, specifically speed hump installation. Staff identified two locations for treatment for the requested segment between 35th and 38th Avenue with the intent to curb excessive speeding. This
segment of Chase Street is not part of an emergency route and is therefore eligible for traffic
calming feature placement in the roadway should the residents elect to do so. A petition of majority support in the petition segment was received on August 28, 2017, to move forward with installation.
In accordance with the City’s recently adopted Neighborhood Traffic Management Program
(NTMP), speed humps can be ordered for installation by the City Council if at least 80% of residents in a designated street segment area sign the petition, including the residents who reside immediately adjacent to the speed hump. Based on the results of the petition received by the City, a sufficient number of signatures have been attained for two speed humps as referenced
above.
RECOMMENDATION: Residents on Chase Street in the petition segment (35th to 38th) have satisfied the process outlined in the NTMP policy and through the Staff evaluation process. As a result, staff
recommends moving forward with installation of speed humps on Chase Street as specifically
requested by the residents. RECOMMENDED MOTION: “I move to approve the installation of traffic calming devices on Chase Street between 35th
Avenue and 38th Avenue in accordance with the Neighborhood Traffic Management Program
(NTMP).”
Council Action Form – Traffic Calming Device – Chase Street
November 13, 2017
Page 3 Or,
“I move to postpone indefinitely the installation of a traffic calming device on Chase Street between 35th Avenue and 38th Avenue in accordance with the Neighborhood Traffic Management Program (NTMP) for the following reason(s) .”
REPORT PREPARED/REVIEWED BY:
Steve Nguyen, Engineering Manager Scott Brink, Director of Public Works Patrick Goff, City Manager
ATTACHMENTS:
1. Proposed Speed Hump Location Map
ATTACHMENT 1
ITEM NO: DATE: November 13, 2017 REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO APPROVE THE INSTALLATION OF
TRAFFIC CALMING DEVICES ON WEST 35TH AVENUE
BETWEEN WARD ROAD AND UNION STREET IN ACCORDANCE WITH THE NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM (NTMP) PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO
_______________________________ ______________________________
Director of Public Works City Manager ISSUE: Residents on 35th Avenue petitioned the City to address traffic issues for the segment from Ward
Road to Union Street. In accordance with the City’s Neighborhood Traffic Management Policy (NTMP), the City met with the residents over a couple of neighborhood meetings, and subsequently discussed and devised a plan to mitigate traffic issues. The residents then secured a petition with the necessary amount of signatures, supporting the installation of a traffic calming devices (speed humps) in accordance with NTMP policy, and are hereby seeking approval for
implementation. PRIOR ACTION: None
FINANCIAL IMPACT: Funding for this program was approved in the Neighborhood Traffic Management Projects line item of the 2017 Capital Improvement Program Budget in the amount of $35,000. Speed humps are estimated to cost approximately $12,000.
Council Action Form – Traffic Calming Device - West 35th Ave
November 13, 2017
Page 2 BACKGROUND: On April 28, 2014, the City Council approved the NTMP to systematically address traffic issues
on residential streets. The goal of the program is to foster safety and livability in neighborhoods by reducing the negative impact of vehicular traffic on residential streets. The program guide was established with a policy and with the intent to explore available means such as enforcement, education and engineering to address concerns and issues. The policy intent is also
to clearly identify a problem, if one exists, and ensure full support from the affected residents in
devising a plan through consensus to a solution(s). The NTMP essentially provides a means and process for residents to request consideration for the installation of traffic calming measures on local streets. Traffic calming measures may include speed humps, curb extensions, signs, speed trailers and enforcement, and other traffic control measures as requested and as applicable.
On December 12, 2016, 35th Avenue residents filed a request for NTMP consideration to discuss traffic issues on 35th Avenue from Ward Road to Union Street. Two separate meetings were conducted with the residents to examine the extent of the problems and to explore available remediation. A traffic study was conducted to analyze traffic speed, volume and vehicle
classification. In addition, the engineering evaluation also looked at sight distance, drainage and
roadway geometry, and staff determined that the street segment is suitable for a traffic calming treatment. Subsequent to the evaluation and findings, the residents elected to move forward with a permanent traffic calming solution, specifically speed hump installation. Staff identified two locations for treatment for the requested segment between Ward Road to Union Street with the
intent to curb excessive speeding. This segment of 35th Avenue is not a part of an emergency
route and is therefore eligible for traffic calming feature placement in the roadway should the residents elect to do so. A petition of majority support in the petition segment was received on September 6, 2017, to move forward with installation.
In accordance with the City’s recently adopted NTMP, speed humps can be ordered for
installation by the City Council if at least 80% of residents in a designated street segment area sign the petition, including the residents who reside immediately adjacent to the speed hump. Based on the results of the petition received by the City, a sufficient number of signatures have been attained for two speed humps as referenced above.
RECOMMENDATION: Residents on 35th Avenue in the petition segment (Ward Road to Union Street) have satisfied the process outlined in the NTMP policy and through the Staff evaluation process. As a result, staff recommends moving forward with installation of speed humps on 35th Avenue as specifically
requested by the residents.
RECOMMENDED MOTION: “I move to approve the installation of traffic calming devices on 35th Avenue between Ward Road and Union Street in accordance with the Neighborhood Traffic Management Program.”
Or,
Council Action Form – Traffic Calming Device - West 35th Ave
November 13, 2017
Page 3 “I move to not approve the installation of traffic calming devices on 35th Avenue between Ward
Road and Union Street in accordance with the Neighborhood Traffic Management Program for
the following reason(s) .” REPORT PREPARED/REVIEWED BY: Steve Nguyen, Engineering Manager
Scott Brink, Director of Public Works
Patrick Goff, City Manager ATTACHMENTS: 1. Proposed Speed Hump Location Map
ATTACHMENT 1
ITEM NO: DATE: November 13, 2017 REQUEST FOR CITY COUNCIL ACTION
TITLE: RESOLUTION NO. 42-2017 – A RESOLUTION AMENDING THE FISCAL YEAR 2017 2E BOND FUND BUDGET TO
REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $3,772,534 FOR THE PAYMENT OF BOND CLOSING FEES AND PRINCIPAL AND INTEREST FOR THE CITY OF WHEAT RIDGE, COLORADO SALES AND USE TAX REVENUE BONDS, SERIES 2017A
PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS
QUASI-JUDICIAL: YES NO _______________________________ ______________________________
Administrative Services Director City Manager
ISSUE: On May 2, 2017, the City closed on Series 2017A Sales and Use Tax Revenue Bonds in the par
amount of $30,595,000 with a net premium of $2,687,079 for a total of $33,282,079. Principal in the amount of $2,800,000 and interest in the amount of $690,455, for a total of $3,490,455, is due on these bonds on December 1, 2017. In addition, closing costs in the amount of $282,079 were incurred at closing. Therefore, a supplemental budget appropriation in the total amount of $3,772,534 is required to pay these expenses.
PRIOR ACTION: On August 22, 2016, City Council approved Council Bill 17-2016, an ordinance giving notice of and calling for a special municipal election to be held November 8, 2016 and submitting a ballot question concerning a temporary increase of one-half of one cent (0.50%) in the City’s sales and
use tax rate for 12 years, without increasing property tax, and the issuance of debt to finance City investment in public infrastructure to facilitate economic development opportunities.
Council Action Form– 2E Bond Payment
November 13, 2017
Page 2 On February 13, 2017, City Council approved Resolution No. 02-2017 creating the 2E Bond
Fund and appropriating $980,000 for project costs.
FINANCIAL IMPACT: The aggregate principal amount of the bonds totals $30,595,000 with a total repayment cost of $37,809,255 by December 1, 2028. The maximum annual repayment cost of the bonds will not
exceed $3,700,000. This is the first principal and interest payment on the bonds in the amount of
$3,490,455. In addition, $282,079 was incurred for closing costs on the bonds. Staff has estimated the one-half of one-cent sales and use tax rate increase will generate $3,895,627 in 2017 to cover this debt service payment. BACKGROUND:
In 2007, when the Mayor initiated a citizen task force to prioritize infrastructure needs, the City identified numerous unfunded capital infrastructure projects. That task force was referred to as the DIRT Task Force, referencing “drainage, infrastructure, roads and trails.” A second DIRT Task Force was initiated by City Council directive on April 25, 2016. This citizen group was tasked with
reprioritizing and updating the list of projects and recommending priorities to City Council. City
Council directed staff to move forward with a ballot question requesting a temporary, one-half of one cent (0.50%) increase to the City sales and use tax rate for 12 years and the issuance of debt to finance the following projects:
• Anderson Park Improvements
• Wadsworth Boulevard Reconstruction – 35th Avenue to Interstate 70
• Wheat Ridge • Ward Commuter Rail Station Area
• Clear Creek Crossing Mixed-Use Development Site on the West Side of I-70 at 38TH and Youngfield At the regular general election held on November 8, 2016, the electorate of the City approved
ballot question 2E. The revenues from the voter approved 0.5% tax increase will be accounted
for in a special fund and will not be released or available for any purposes except to pay debt service on these bonds and to replenish the reserve fund. RECOMMENDATIONS: The City entered into a Registrar and Paying Agent Agreement with Colorado State Bank and Trust on May 2, 2017, which requires the City to transfer principal and interest debt payments to the bank by a certain date. Staff recommends approval of this payment by December 1, 2017, otherwise the City will be in default of this Agreement.
RECOMMENDED MOTION: “I move to approve Resolution No. 42-2017, a resolution amending the fiscal year 2017 2E Bond Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $3,772,534 for the payment of bond closing fees and principal and interest for the City of Wheat Ridge, Colorado Sales and Use Tax Revenue Bonds, Series 2017A.”
Or,
Council Action Form– 2E Bond Payment
November 13, 2017
Page 3
“I move to postpone indefinitely Resolution No. 42-2017, a resolution amending the fiscal year
2017 2E Bond Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $3,772,534 for the payment of bond closing fees and principal and interest for the City of Wheat Ridge, Colorado Sales and Use Tax Revenue Bonds, Series 2017A for the following reason(s) .”
REPORT PREPARED AND REVIEWED BY: Patrick Goff, City Manager Heather Geyer, Administrative Services Director ATTACHMENTS:
1. Resolution No. 42-2017 2. Bond Payment Invoice
CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 42
Series of 2017
TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2017 2E BOND FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE
AMOUNT OF $3,772,534 FOR THE PAYMENT OF BOND CLOSING FEES AND PRINCIPAL AND INTEREST FOR THE CITY OF WHEAT RIDGE, COLORADO SALES AND USE TAX REVENUE BONDS, SERIES 2017A
WHEREAS, the Wheat Ridge City Council adopted the 2017 City Budget on
November 28, 2016 in accordance with the local government budget law, and; WHEREAS, Wheat Ridge voters approved Ballot Question 2E on November 8, 2016 authorizing a one-half of one cent increase in the City’s sales and use tax rate for
twelve years or up to $38.5 million, whichever occurs first, and;
WHEREAS, City Council approved the creation of Fund 31 on February 13, 2017 to track revenues and expenditures for the 2E bond issuance, and;
WHEREAS, bond closing costs were incurred on May 2, 2017 and principal and
interest payment on the bond is due on December 1, 2017. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, THAT:
Section 1. A transfer of $3,772,534 is hereby approved from the 2E Bond Fund budget undesignated reserves to the following accounts: a. $282,079 to account 31-600-700-750
b. $2,800,000 to account 31-610-900-901
c. $690,455 to account 31-610-900-902 and 2017 revenues are amended accordingly.
DONE AND RESOLVED THIS day of , 2017.
________________________________ Mayor ATTEST:
_____________________________________ Janelle Shaver, City Clerk
ATTACHMENT 1
Name of Issue:
City of Wheat Ridge Series 2017A
Ref. Number : WHEATRIDGE17
Principal Outstanding
Debt Service
Principal Due
Interest Due
Total Debt Service Due :
TOTAL AMOUNT DUE:
DUE DATE 12/1/2017
Name of Issue:WHEATRIDGE17
$3,490,454.72
$30,595,000.00
$2,800,000.00
$690,454.72
$3,490,454.72
REF: DEN CORP TRUST - WHEATRIDGE17
City of Wheat Ridge
Paying Agent Fee Enclosed:
7500 W 29th Ave
Debt Service Payment Enclosed:
A/C #: 600024642
For questions contact: Keith Papantonio 303-864-7236
Reference Number:
Corporate Trust Services
1600 Broadway, 3rd Fl
A/C Name: Wealth ManagementDenver CO 80202
ABA 103900036
(ACHs must be received 5 business day prior to Due Date)BOKF, NA
(Wires must be received 1 business day prior to Due Date)
IF REMITTING CHECK PAYMENT, PLEASE RETURN THE BOTTOM SECTION AND RETAIN TOP PORTION FOR YOUR RECORDS.
$3,490,454.72
Wire/ACH Instructions:
BOKF, NA
(Must be received 5 business days prior to Due Date)
Remit Check To:
Corporate Trust Account Invoice Summary
DUE DATE 12/1/2017
Heather Geyer
City of Wheat Ridge Series 2017A
Net Amount Due:
Amount Enclosed:
City of Wheat Ridge Series 2017A
Check & ACH Payments must be received 5 business days prior to the Due Date
Wheat Ridge CO 80333
Wire payments must be received 1 business day prior to Due Date
ATTACHMENT 2
ITEM NO: DATE: November 13, 2017 REQUEST FOR CITY COUNCIL ACTION
TITLE: MOTION TO ELECT THE MAYOR PRO TEM
PUBLIC HEARING ORDINANCES FOR 1ST READING
BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO
_______________________________ ______________________________ City Clerk City Manager ISSUE:
Each year City Councilmembers nominate and elect by a majority vote a Mayor Pro Tem who serves until their successor is elected. The election is conducted according to Section III (B) of the City Council Rules of Order and Procedure as follows:
B. MAYOR PRO TEM:
1. At the first or second Regular meeting in November of each year, the Council shall nominate and elect by motion upon a majority vote, a Mayor Pro Tem who shall serve until their successor is elected. The procedure shall be as follows:
• The presiding officer will announce that the floor is open for nominations for the
position of Mayor Pro Tem.
• Nominations will be taken from City Council members by voice. No second is needed.
• Each nominee will have the opportunity to address the Council.
• Each Council member will mark the paper ballot with the name of the nominee they wish to vote for and fold the paper in half to ensure secrecy.
• The City Clerk will collect the ballots, tally the results, and return the written
name of the majority vote receiver to the presiding officer, who will announce the highest vote getter.
Council Action Form – Election of Mayor Pro Tem
November 13, 2017
Page 2
• In the event of a tie, the Mayor will cast a paper ballot, to be delivered to the City
Clerk for inclusion into the election tally.
• A motion and second is then in order to elect, the highest vote getter to the position of Mayor Pro Tem. The Council is encouraged to confirm the
nomination unanimously; however, Council Members are not required to vote for
this person. If the motion is not carried, additional motions are in order until a Mayor Pro Tem is elected by a majority of Council.
FINANCIAL IMPACT: None
BACKGROUND: Mayor Pro Tem authority and duties include: 1. Presiding over the meetings of Council in the absence of the Mayor 2. Functioning as the Council Parliamentarian and advising the Chair and Councilmembers on
Parliamentary rules
3. Reviewing and setting the Council agenda prior to Council meetings 4. Adding emergency items to Council agendas 5. Removing any item from the agenda with the exception of an item placed on the agenda by two Councilmembers or an item added by the Council by majority vote
6. Arranging and coordinating the orientation of all newly-elected officials within two months
after the election. RECOMMENDED MOTION: "I move to elect _______________________ as Mayor Pro Tem, effective immediately, term to
expire upon election of their successor.”
REPORT PREPARED/REVIEWED BY: Patrick Goff, City Manager ATTACHMENTS: 1. Mayor Pro Tem ballot form
City of Wheat Ridge Form Rev.: 11/16
Council Nomination for Mayor Pro Tempore
Council Rules, Section III.B.1. Mayor Pro Tem: At the first or second Regular meeting in November of each year, the Council shall nominate and elect by motion upon a majority vote, a Mayor Pro Tem who shall serve until their successor is elected. The Council is encouraged to confirm the nomination unanimously.
______________________________________________________________________________ Write in your vote for Mayor Pro Tem This Council Member vote for Mayor Pro Tempore was made and submitted to the City Clerk on this 13th day of
November, 2017. City Clerk: ________________________
ATTACHMENT 1