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HomeMy WebLinkAboutStudy Session Agenda Packet 02-05-2018 STUDY SESSION AGENDA CITY COUNCIL CITY OF WHEAT RIDGE, COLORADO 7500 W. 29th Ave. Wheat Ridge CO February 5, 2018 6:30 p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Sara Spaulding, Public Information Officer 303-235-2877 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. Citizen Comment on Agenda Items 1. Staff Report(s) 2. Citizen Sustainability Committee Quarterly Update a) Energy Audit Report 3. Annual Legislative Dinner 4. Elected Officials’ Report(s) ADJOURNMENT Memorandum TO: Mayor and City Council THROUGH: Patrick Goff, City Manager Heather Geyer, Administrative Services Director FROM: Carolyn Lorentz, Assistant to the City Manager DATE: February 5, 2018 SUBJECT: Wheat Ridge Environmental Sustainability Committee (WRESC) Update The Wheat Ridge Environmental Sustainability Committee was formed in May 2017. It is comprised of eleven members appointed by the Mayor and ratified by a vote of the City Council. The committee was formed to involve the community in recommending and prioritizing environmental sustainability goals for the City and to support other community-wide sustainability efforts. The Mayor and City Council directed the group to research and make recommendations on renewable energy, solid waste & recycling, water, communication & engagement, green building, and energy efficiency. Members of the committee will present an update before the City Council at the February 5, 2018, study session. The presentation will be approximately 15 minutes long, followed by discussion or questions from the Council. Presentation Outline: • Updates of four of the six key areas of sustainability: o Renewable Energy o Solid waste & recycling o Water o Communication & engagement • Updates in each area will include: o Why the topic is important o Progress made o Future goals Memorandum TO: Joyce Manwaring, Parks and Recreation Director FROM: Matt Anderson, Parks and Recreation Analyst DATE: February 5, 2018 SUBJECT: Energy Audit Implementation Items ISSUE: City Council requested to see information on the building energy audits and the list of recommended action items associated with each building. BACKGROUND: One of the action items identified in the 2011 City Council Strategic Plan was to create a Sustainability Policy and Plan for the City. To look at sustainability measures, the Parks and Recreation Department worked with consultants to provide building energy audits at the Recreation Center, City Hall and Active Adult Center. Each audit contained recommendations to improve energy efficiency. • The Recreation Center energy audit was completed in 2011 by Group14 Engineering Inc. as a complimentary practice audit. • The Active Adult Center energy audit was completed in 2011 by Ennovate Corporation. The City received CDBG-R funds from Jefferson County to fund the AAC audit. • The City Hall energy audit was completed in 2013 by Group14 Engineering Inc. Consultants reviewed the audit recommendations for all three facilities with staff. Staff discussed the audit recommendations with equipment manufactures and industry professionals. Some of the Consultant recommendations were not recommended by the equipment manufacturer, and therefore, were not implemented. Staff also discussed if the audit recommendations were practical based on operational needs. Some of the Consultant recommendations were not implemented because they did not support operations. As an example, disabling building HVAC systems when buildings are closed was not implemented since, in some instances, staff and outside contractors perform work when buildings are closed. The Wheat Ridge Citizen’s Sustainability Committee (WRESC) was appointed by former Mayor Joyce Jay in 2017. The WRESC presented their initial findings to City Council in September 2017. One of the six sustainability topic areas the Committee covered is green building and energy efficiency. Energy Audit Implementation Items February 5, 2018 Page 2 RECOMMENDATION: Continue budgeting to implement energy audit recommendations when supported by the manufacturer and operational needs. The WRESC will recommend a full action plan to City Council in May 2018. ATTACHMENT: 1. Energy Audit Implementation List ATTACHMENT 1 Recommendation Description Implementation Program lead/lag staged configuration for the condenser water pumps This configeration would allow for one pump, instead of both, to operate most of the time No - This operation was not recommended by engineer Prevent all stages of chiller cooling running simultaneously Chiller was short cycling. Slowing the chiller compression stages will maintain the setpoint Yes - Program adjusted Install Variable Frequency Drives (VFDs) on condenser water pumps VFDs change the motor speed to meet the requirements No - Research and estimate costs, add to 5 year plan Install Variable Frequency Drives (VFDs) on chilled water pumps VFDs change the motor speed to meet the requirements No - Research and estimate costs, add to 5 year plan Install Variable Frequency Drives (VFDs) on HW system pumps VFDs change the motor speed to meet the requirements No - Research and estimate costs, add to 5 year plan Lobby stairwell lighting photo cell control Lobby lights could be turned on/off based on the amount of light in the area No- Will revisit but on a timer Reduce temperature of cooling tower sump tank heater Lowering the temperature setpoint would use less energy and not adversely affect the heater Yes - Reduced temperature of cooling tower Insulate south facing metal roof Insulation slows the rate of heat transfer No - Research and estimate costs, add to 5 year plan Add dedicated package unit to PD station area PD operations run 24 hours a day, 7 days a week unlike other City Hall Departments No - Budget constraints. PD area controls is isolated from rest of building Isolate mechanical system for 24/7 spaces Tthe rest of the building systems can shut down when unoccupied to save energy costs Yes - Isolated systems Optimize outdoor air temp lockouts An outdoor air lockout of the hot water plant will ensure the boilers are off when no load exists Yes - Program adjusted Turn off coil pumps when not in use Coil pumps were running and using energy when the system was disabled Yes - Program adjusted Eliminate all incandescent lighting in Council and Court rooms Incandescent lighting uses higher wattage than fluorescent or LED No - Would need to remodel Recommendation Description Implementation Program digital data control system to disable during closed days Disabling the HVAC system during closures will save energy No - Building is occupied during closed days Program digital data control system to disable during unoccupied times Disabling the HVAC system during unoccupied times will save energy Yes - Program adjusted to use less energy from closing to opening Utilize damper/economizer as the first stage of cooling This will help maintain the supply air setpoint Yes - Program adjusted Fasten loose fiberglass to rafters Fiberglass provides insulation and reduces HVAC costs and energy Yes - Fastened fiberglass where possible Correct digital data control airflow discrepancy The airflow reading was displaying an error message Yes - Program adjusted Set economizer to maintain a slightly positive building static pressure A negative building pressure causes untreated outdoor air to infiltrate the building Yes - Program adjusted Recommendation Description Implementation Replace inefficient lighting systems There are lights that provide better lighting and use less energy Yes - Replaced T-12 with T-8 bulbs and reduced wattage in sodium ballasts from 660 to 400 Conduct Mechanical Systems Retro-commissioning This will ensure all mechanical systems are working properly as intended Yes - Operating efficiency for building operations. Control systems received upgrades. Install Variable Frequency Drives (VFDs) for pool pumps VFDs change the motor speed to meet the requirements No - Research and estimate costs, add to 5 year plan Install Pool Covers Thermal pool covers could be placed on top of the water to trap the heat No - Budget constraints and a long return on investment. Outdoor pool does have a cover. Install Daylight Harvesting Controls Using natural light will decrease the building lighting systems Yes - Only half of gym lights are on during daylight hours since the gym has skylights Install a condensing pool heater Current boiler heater operates at 75% efficiency due to condensation causing heat exchanger corrosion No - Research and estimate costs, add to 5 year plan City Hall Active Adult Center Recreation Center Energy Audits Action Plan Memorandum TO: Mayor and Members of City Council THROUGH: Patrick Goff, City Manager Heather Geyer, Administrative Services Director FROM: Carolyn Lorentz, Assistant to the City Manager DATE: February 5, 2018 SUBJECT: 2018 Annual Legislative Forum The 2018 Legislative Forum is on Monday, February 5, 2018 at City Hall in the City Council Chambers at 7:00 p.m. The Legislative Forum is an opportunity for our elected officials to discuss their legislative priorities, current legislation and Wheat Ridge positions/priorities for the session. Both Senator Cheri Jahn and Representative Jessie Danielson have confirmed their attendance. Colorado Municipal League Representative Meghan Dollar will also attend and be available to answer questions. Abrusci’s will serve a dinner buffet at 7:00 pm in the Lobby Conference Room. If you have any questions, please do not hesitate to contact me at 303.235.2867. /cl City of Wheat Ridge Annual Legislative Forum Agenda February 5, 2018 Wheat Ridge City Hall Council Chambers Welcome: Mayor Bud Starker Introductions Councilmembers Monica Duran and Zachary Urban CML Policy Committee 7:00 p.m. Dinner 7:30 p.m. 2018 Legislative Session Preview: Senator Cheri Jahn Representative Jessie Danielson Discussion of Priority Legislative Issues: City Council City Department Directors CML Representative Meghan Dollar Closing Remarks: Mayor Starker “Keeping Local Control Local and Home Rule At Home” ATTACHMENT 1 2018 LEGISLATIVE PRIORITIES OF CITIES & TOWNS AFFORDABLE HOUSING CML supports the continuation of the state low income housing tax credit that is administered through the Colorado Housing & Finance Authority. CML also supports legislation that creates a continuous funding source for affordable and attainable housing for Colorado’s citizens. BROADBAND With voters in 86 municipalities and 30 counties having overwhelmingly voted to exempt themselves from the requirements of SB 05-152, CML supports legislation freeing up revenue to bring fast, reliable broadband to underserved areas of the state. MARIJUANA CML supports maximum local control of medical and recreational marijuana issues. CML supports legislation committing more state resources and personnel to mitigate the impact of gray and black market marijuana activity. MUNICIPAL COURTS After the adoption of HB 16-1309, | which mandated defense counsel at first appearance in certain municipa cases, CML worked with Gov. John Hickenlooper’s office and the Join Budget Committee to fund the state mandate. CML supports legislation that creates a state program in the Department of Local Affairs to administer $2 million to fund the mandate. Restorative justice has proven to be an important tool to reduce recidivism in the state criminal justice system. CML supports state assistance for municipal courts to expand their use of restorative justice. OIL AND GAS CML recognizes the importance of cooperation between the state regulatory bodies, industry, and municipal interests. Ensuring adequate public safety in and around oil and gas operations is paramount to the health and welfare of Colorado’s residents and environment, as well as the long-term vitality of the industry. CML urges the General Assembly to resist preemptions of traditional municipal authority, and where such authority may need clarification, th League looks forward to working with the General Assembly. PERA CML supports passage of legislation in 2018 that will allow PERA to become fully funded in all divisions in 30 years or less. However, the League believes a lighter touch is appropriate with the more stable Local Government Division — for which CML will oppose higher employer contributions, support equal employee contributions for new and current employees, and support a reduction of the proposed additional employee contribution for employees. CML retains discretion to oppose an automatic ratchet-up contribution mechanism that would unnecessarily create another automatic trigger affecting budget and revenue, create budgetary impacts when local governments need more control over costs, and bypass the legislative process that should be part of any potential increase in the expenditure of taxpayer dollars. PUBLIC SAFETY CML supports the preservation of the Wildfire Risk Reduction Grant Program that currently provides much needed funding to local governments, nonprofits and homeowners’ associations for the mitigation of flammable materials i residential communities. SEVERANCE TAX & FEDERAL MINERAL LEASE CML supports referring a severance tax debrucing question to voters to protect revenues vital to impacted municipalities as well as water, wildlife, and conservation programs in the Department of Natural Resources. CML opposes reductions of severance tax and federal mineral lease revenue to municipalities and the appropriation of local governments’ energy impact or direct distribution revenue to financ state programs and administrative costs of state government. TAX AUTHORITY On average, 70 percent of municipal tax revenues are derived from sales and use taxes. CML discourages state sales tax exemptions that negatively impact statutory municipalities and cities without any local input. CML supports the state as a partner with the business community and municipalities that self-collect their sales and use taxes, but opposes any efforts to undermine constitutionally- granted municipal home rule authority. CML and self-collecting municipalities have participated in good faith with the 2017 Legislative Sales Tax Task Force, understanding that simplification e forts being explored will not impair the authority to set tax policy, administration, and audit in home rule municipalities. Property taxes are important to municipal governments as well. Proposals in the General Assembly to alter the property tax base, most notably by eliminating the business personal property tax, must be “backfilled” by the state, otherwise loca government tax revenues will be reduced significantl . TRANSPORTATION Colorado’s transportation system of roadways and transit is a state and local network vital to Colorado’s future. Municipal officials support increase state transportation and transit funding that includes the return of an equitable portion of new revenue to cities, towns, and counties. A statewide solution includes planning and funding for all public roads, not just state highways. LOCAL CONTROL & HOME RULE The Colorado Municipal League is a strong advocate for the state’s tradition of local control and constitutional principle of home rule, both of which allow cities and towns maximum flexibility nd discretion in municipal finance, implementation of local pol cy, and delivery of public services. Local control should remain local and home rule should stay at home. Neither should be centralized at the Statehouse. Municipal government is the cornerstone of good government in Colorado, and the League values the partnership that exists with state and federal officials. The citizens who municipal officials represent are the same as hose represented by legislators. The policies legislators enact affecting municipalities must be implemented by municipal leaders and local taxpayers. To maintain the strength of this partnership, CML urges legislators to consider the impacts of decisions on the municipalities in their respective districts. ATTACHMENT 2 QUESTIONS ABOUT MUNICIPAL POLICY? CML employs four full-time advocates to assist in development and communication of policies. They closely watch proposed legislation and work with legislators to understand municipal impacts. KEVIN BOMMER Deputy Director kbommer@cml.org DIANNE CRISWELL Legislative Counsel dcriswell@cml.org MORGAN CULLEN Legislative & Policy Advocate mcullen@cml.org MEGHAN DOLLAR Legislative & Policy Advocate mdollar@cml.org The Voice of Colorado’s Cities and Towns EMPOWERED CITIES & TOWNS, UNITED FOR A STRONG COLORADO The Colorado Municipal League (CML) is a nonprofit, nonpartisan organization that has served and represented Colorado’s cities and towns since 1923. As such, CML is a reliable source of information about legislative issues and their impact on Colorado’s cities and towns and their residents. 269 cities and towns are members of the League, and policies are determined by members though the CML Policy Committee and the CML Executive Board. FOR MORE INFORMATION COLORADO MUNICIPAL LEAGUE 1144 Sherman Street, Denver, CO 80203 (p) 303-831-6411 / 866-578-0936 • (f) 303-860-8175 www.cml.org ATTACHMENT 3