The URL can be used to link to this page

Home My WebLink About10/24/2005 ! i I, I 6:30 p.m. Pre-Meeting ~\ ~ = ~\J ~ ~\ CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING October 24, 2005 7:00 p.m. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES OF October 10.2005 PROCLAMATIONS AND CEREMONIES Proclamation in Honor of Sandalwood Manor - October 24, 2005 Proclamation for National Arts and Humanities Month - October 2005 NRS Final Report - CITIZENS' RIGHT TO SPEAK 1 Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 Minutes and sign the Public Comment Roster. 2 Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be heard APPROVAL OF AGENDA Item 1. CONSENT AGENDA A. RESOLUTION 50-2005 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE APPROVING AN INTERGOVERNMENTAL COOPERATION AGREEMENT WITH JEFFERSON COUNTY TO PARTICIPATE IN THE COMMUITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM CITY COUNCIL AGENDA. October 24, 2005 Page -2- B RESOLUTION 51-2005 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE AMENDING THE FISCAL YEAR 2005 BUDGET AND APPROVING THE UPGRADE OF THE TARGETVISION BROADCAST SYSTEM TO THE SYMON BROADCAST SYSTEM FOR THE OPERATION OF THE GOVERNMENT ACCESS CHANNEL BULLETIN BOARD C RESOLUTION 52-2005 - A RESOLUTION AUTHORIZING JEFFERSON COUNTY OPEN SPACE TO COMPLETE AN APPRAISAL, ENVIRONMENTAL ASSESSMENT, SURVEY, AND NEGOTIATE THE FAIR MARKET VALUE OF THE 1.25 ACRES OF PROPERTY LOCATED AT 4315 VAN GORDON STREET D Award the Purchase of the Prospect Park Playground Replacement. E Award RFB-05-44 Panasonic Computer Notebooks to Portable Computer Systems in the total amount of $28,819 F Request to waive building permit fees for a new Head Start Center in Wheat Ridge CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS - ELECTED OFFICIALS' MATTERS ADJOURNMENT @~w @@(W~@~[b ~~~(W~~@ CITY OF WHEAT RIDGE, COLORADO October 10,2005 Mayor Cerveny called the Regular City Council Meeting to order at 7 06 p m Councilmembers present: Karen Adams, Karen Berry, Jerry DiTullio, Dean Gokey, Lena Rotola, Wanda Sang, Larry Schulz, and Mike Stites Also present: City Clerk, Pamela Anderson, City Manager, Randy Young, City Attorney, Gerald Dahl, Director of Community Development, Alan White, Director of Public Works, Tim Paranto, staff; and interested citizens APPROVAL OF MINUTES OF September 26.2005 Motion by Mr DiTullio for the approval of the Minutes of September 26, 2005, seconded by Mrs Sang, carried 8-0 CITIZENS' RIGHT TO SPEAK - William Dilger, 2650 Harlan Street, spoke regarding property rights, eminent domain, and supported the candidacy of Jerry DiTullio for Mayor Nancy Snow, 11155 West 40th Avenue, spoke in opposition to the wording of the Charter Amendment 2A ballot title PUBLIC HEARINGS AND ORDINANCES ON SECOND READING Item 1. COUNCIL BILL 17-2005 - AN ORDINANCE AMENDING CHAPTER 19 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING THE WHEAT RIDGE POLICE PENSION FUND Mayor Cerveny opened the public hearing Council Bill 17-2005 was introduced on second reading by Mrs Sang City Clerk Pam Anderson assigned Ordinance No 1353 and read the executive summary Commander Joe Cassa presented the staff report and stated the issues for the item Mayor Cerveny closed the public hearing Motion by Mrs Sang to approve Council Bill 17-2005 (Ordinance No 1353) and that it take effect immediately; seconded by Mrs Adams, carried 8-0 CITY COUNCIL MINUTES October 10,2005 Page -2- ORDINANCES ON FIRST READING Item 2. COUNCIL BILL 16-2005 - AN ORDINANCE PROVIDING FOR THE APPROVAL OF REZONING FROM PLANNED INDUSTRIAL DEVELOPMENT (PID) AND INDUSTRIAL (I) TO PLANNED MIXED USE DISTRICT (PMUD) FOR PROPERTY LOCATED AT 5060 WARD ROAD, CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON, STATE OF COLORADO (CASE NO WZ-05-07) (IBC HOLDINGS) Council Bill 16-2005 was introduced on first reading by Mrs Rotola. Motion by Mrs Rotola to approve Council Bill 16-2005 on first reading, order it published, public hearing set for Monday, November 14, 2005 at 7'00 p m in the City Council Chambers, and that it take effect 15 days after final publication, seconded by Mr Schulz; carried 8-0 DECISIONS. RESOLUTIONS. AND MOTIONS Item 3. RESOLUTION 48-2005 - APPROVING THE ADOPTION OF THE RESTATED CITY OF WHEAT RIDGE MONEY PURCHASE PENSION PLAN FOR DESIGNATED POLICE DEPARTMENT EMPLOYEES AND THE FIRST, SECOND AND THIRD AMENDMENTS THERETO FOR THE PURPOSE OF REINSTATING THE PLAN'S TAX QUALIFICATION UNDER SECTION 401(a) OF THE INTERNAL REVENUE CODE AND APPROVING THE SUBMISSION OF AN IRS DETERMINATION LETTER REQUEST AND OF AN IRS VOLUNTARY COMPLIANCE PROGRAM REQUEST TO OBTAIN IRS APPROVAL OF THE REINSTATEMENT OF THE PLAN'S TAX QUALIFICATION UNDER SECTION 401(a) OF THE INTERNAL REVENUE CODE -- Resolution 48-2005 was introduced by Mrs Sang Pam Anderson read the executive summary Motion by Mrs Sang to approve Resolution 48-2005, seconded by Mr DiTullio, carried 8-0 Item 4. RESOLUTION 49-2005 - REPEALING AND REENACTING THE CITY BUDGET AND APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES IN THE AMOUNTS SPECIFIED BELOW FOR THE CITY OF WHEAT RIDGE, COLORADO, FOR THE 2006 BUDGET YEAR. Resolution 49-2005 was introduced by Mr Schulz. CITY COUNCIL MINUTES October 10, 2005 Page -3- Mr DiTullio stated that he had been advised by the City Attorney to disclose that he has a family member who is an employee of the City He made this disclosure as required by Charter Section 3 14 He asked the City Attorney to comment on the need for this disclosure Mr Dahl stated that Charter Section 3 14 only requires disclosure of the facts, which may be a conflict. In this case, the action before the Council is the entire City budget document. In this context, the vote on the matter will not be on any specific salary The circumstance has come up in previous years with family members who are City employees The City, like the State and most municipalities, does not have any "anti- nepotism" law, which would prevent family members from being City employees He concluded that, while the disclosure is required, now that it has been made, Council Member DiTullio is entitled to vote on the budget. Motion by Mr Schulz to approve Resolution 49-2005, seconded by Mrs Rotola Motion to amend by Mr Gokey to strike the line item in the Open Space budget for the Kendall Park design Motion failed due to lack of a second Original motion carried 7-1, with Mr Gokey voting no - Item 5. Approval of the Cisco Network Upgrade to Forsythe, Inc in the total amount of $46,032 85 Motion by Mr DiTullio to approve the purchase of equipment, installation and consulting services for the Cisco Network Upgrade to Forsythe, Inc in the total amount of $46,03285, seconded by Mrs Adams, carried 8-0 ELECTED OFFICIALS' MATTERS Mr Gokey asked for a consensus to reconvene the Blue Ribbon Panel to consider the recommendation for a budget oversight committee Consensus was not reached Motion by Mr Gokey to take the discussion of a budget oversight committee to the next available study session, seconded by Mr DiTullio Motion to amend by Mr Gokey to add "this year", Motion failed due to lack of a second Original motion carried 8-0 CITY COUNCIL MINUTES October 10, 2005 Page -4- Meeting adjourned at 8 06 P m. APPROVED BY CITY COUNCIL ON OCTOBER 24, 2005 BY A VOTE OF to Lena Rotola, Council President The preceding Minutes were prepared according to 947 of Robert's Rules of Order, i e they contain a record of what was done at the meeting, not what was said by the members Tape recordings and video recordings of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions - PROCLAMATION IN HONOR OF SANDALWOOD MANOR OCTOBER 24, 2005 WHEREAS, the City of Wheat Ridge honors Sandalwood Manor, recipient of the national Step 1 Award for quahty achievement from the American Health Care Association (AHCA) and the National Center For Assisted Living (NCAL)). Sandalwood Manor is one of 122 facilities in the nation to achIeve this level of recognition wIthm the AHCAjNCAL Quality Award program; and WHEREAS, this award is reflective of the national movement within the long term care profession that has improved quality care for the frail, elderly, and disabled, and - WHEREAS, the AHCA/NCAL Quality Awards are the single most prestigious recognition of quality within the long term care profession and Sandalwood Manor's achievement places it at the forefront of organizational and performance excellence, where the miSSIOn of exceptional care for the elderly IS understood and vIgorously pursued; and WHEREAS, the national presentation for award recipients took place during AHCA/NCAL's Annual Convention and Exposition October 16-19, 2005 in Las Vegas, and it is a pleasure to extend this expreSSIOn of our esteem and congratulatIOns to the owners, staff and reSIdents Sandalwood Manor; NOW, THEREFORE BE IT RESOLVED THAT, the City of Wheat Ridge does hereby proclaim the above on October 24,2005. IN WITNESS WHEREOF, I have hereunto set my hand and Seal of the City of Wheat Ridge this 10th day of October, 2005. Gretchen Cerveny, Mayor Pam Anderson, CIty Clerk PROCLAMATION NATIONAL ARTS AND HUMANITIES MONTH OCTOBER, 2005 WHEREAS, the arts and humamtIes enhance and cnnch the hves of all Amencans; and WHEREAS, the arts and humanItIes atlect every aspect of life III Amenca today lllcludlllg the economy, sOCIal problem SOlvlllg, Job creatIon, educatIon, creatIVlty, and commumty hvabihty; and WHEREAS, citJes and states - through thcIr local and statc arts agencies and representJng thousands of cultural orgamzatIons - have celebrated the value and Importance of culture III the hves of Amencans and the health of thrlVlng commumtIes dunng NatIonal Arts and HumanItIes Month for several years; and WHEREAS, the United States Conference Mayors has actJvely partJCIpated III NatIonal Arts and HumamtJes Month Slllce 19R4; and; WHEREAS, the 1 TntJed States Conference of Mayors' natJonal art,; partJler, Americans for the Arts, will agalll coordlllate this year a natJonal awareness campaIgn of actiVltJes for NatJonal Art,; and HumamtIes Month; and . '-IEREAS, the natIOn's 40,000 cultural orgal1lZatIOns, the NatIOnal Endowment for the Art,;, the mtJonal Endowment for the Humal1ltIes, the natJon's 4,000 local arts agenCIcs, the arts and humanities councils of the 50 states and 1 T.S. jUrIS(hctIOns, and the President of the Ul1lted States have partICIpated III the past and will bc asked to partICIpate agalll tlllS year III tlllS natJonal celebratJon; and WHEREAS, the month of October 'tOO!) has been deSIgnated as NatIonal Art<; and HumallltIcs Month, and NOW, tlIerefore, 1, Gretchen Cerveny, Mayor of the City of Wheat RIdge, do hereby proc!;um observaIlCe of "NATIONAL ARTS AND H ITEM NO: _\ I A. REQUEST FOR CITY COUNCIL ACTION 4$~, I ,:If:' ~ IUl COUNCIL MEETING DATE: October 24,2005 TITLE: RESOLUTION NO. 50-2005 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE APPROVING AN INTERGOVERNMENTAL COOPERATION AGREEMENT WITH JEFFERSON COUNTY TO PARTICIPATE IN THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM D PUBLIC HEARING D BIDS/MOTIONS [8J RESOLUTIONS D ORDINANCES FOR 1 ST READING (Date: _) D ORDINANCES FOR 2ND READING Quasi-Judicial. D Yes [8J No -- {~~~~ City Mana~r EXECUTIVE SUMMARY: An intergovernmental cooperation agreement (IGA) must be entered into with the county and other municipalities every three years to qualify as an "entitled" beneficiary of community development block grant funds from the United States Department of Housmg and Urban Development. If a new IGA is not required, the agreement is automatically renewed for an additIOnal three year qualificatIon period unless a participating city or the county provides wntten notice that it not longer selects to participate in a new qualification period. Termination can only occur at the end of each three-year period. The IGA was last adopted by City Council in February, 1997 and has automatically renewed every three years since. A number of changes to the IGA are being recommended requiring the City to adopt a new agreement. The City of Wheat Ridge first entered into the Intergovernmental Cooperation Agreement to participate in the CDBG Program in 1993 Since that time, the City has received approximately $792,694 in CDBG funding and up to $225,000 of HOME Program funds. The proposed IGA affects the Council's goals of creating a sustainable government, preparing the city of growth and opportunities, and develop strong partnerships between city and community. Depending on use of CDBG funding, additional goals may be affected. COMMISSION/BOARD RECOMMENDATION: None. STATEMENT OF THE ISSUES: Staff from each of the participating jurisdictions have collaborated over the past year and are proposing a number of changes to the 1997 Amended IGA. Those changes include: Removal ofthe General Allocation Fund: Under previous IGA's, the annual funding was distributed into three categories: 20% to the County for administration, 56% into jurisdictional allocations, and 24% into the general allocations. General allocations were allocated on a competitive basis between the participatmg jurisdictions. Removal of the general allocation fund will mcrease the city's jurisdictional allocation by approximately 50%. Application and Approval Process: Participatmg jurisdictions will be required to submit project applications to the Community Development Advisory Board. The Board will evaluate the application using the criteria set forth in the Five Year Consolidated Plan as required by the Department of Housing and Urban Development. Higher pnority shall be given to eligible proposals submitted by the participating jurisdictions. -- Advisory Board Membership The membership of the Community Development AdVISOry Board shall include at least one member selected from each participating jurisdiction. The City of Wheat Ridge did not have previous representation on the Board. This modification was implemented during 2004 although it had not been ratified by the participating jurisdictIOns. The net affect of the changes will be to eliminate competition for funds between the participating jurisdictions and provide for greater involvement by the cities. City representation on the Advisory Board will provide city oversight mto the application approval process. AL TERNA TIVES CONSIDERED: Staff considered not participating in the IGA and rather to apply for grants under the small cities or state CDBG programs. This alternative would restrict use of the funds to that of existing state programs and would not allow for maximum use based on the needs of the city. FINANCIAL IMPACT: CommunIty Development Block Grant funds do not require matching funds. All funding assists the city in achieving its goals for redevelopment. RECOMMENDED MOTION: "I move to adopt ResolutIOn No. 50-2005 approving an Intergovernmental Cooperation Agreement with Jefferson County to participate in the Community Development Block Grant (CDBG) Program." or, "I move to table Resolution No 50-2005, thereby opting out from participation in the County CDBG Program." Report Prepared by: Barbara Delgadillo, Assistant to the City Manager {7 Reviewed by: GRandy Young, City Manager Ibd Attachments: 1. Resolution No. 50-2005 - cc' Jacqui PIckett, Program Manager Community Development DiVIsion 2005 IGA Amendment.doc CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 50 Series of 2005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE APPROVING AN INTERGOVERNMENT AL COOPERATION AGREEMENT WITH JEFFERSON COUNTY TO PARTICIPATE IN THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM WHEREAS, the Wheat Ridge City Council adopted Resolution No. 1354, Series 1993, approving said intergovernmental cooperation agreement; and amended said agreement on December 21,1993, December 20, 1994 and February 10, 1997; and WHEREAS, said resolution approved an intergovernmental agreement between the City of Wheat RIdge and Jefferson County regardmg participation in the Community Development Block Grant Program; and WHEREAS, it is desired to adopt a new intergovernmental cooperation agreement in order to eliminate the general allocation fund and increase the amount of jurisdictional allocation of the CDBG program from the Federal allocation to the participating jurisdictions; and - WHEREAS, it is desired to adopt a new intergovernmental cooperation agreement in order to provide for city representation on the Community Development Advisory Board. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge that: The attached Intergovernmental Cooperative Agreement between the CIty of Wheat Ridge and the County of Jefferson, regarding participation in the CDBG Program is hereby approved. 2. The Mayor and City Clerk are hereby authorized and empowered to execute the Intergovernmcntal Agreement on behalf of the City of Wheat Ridge. DONE AND RESOLVED THIS 24th day of October , 2005 Gretchen Cerveny, Mayor ATTEST. Pamela J. Anderson, City Clerk \\SR V.CI_ADM_OO1\USERS\BDELGADILLO\MYFlLES\1lESOS\IGA FOR CDBG.DOC ATTACHMENT 1 INTERGOVERNMENTAL COOPERATION AGREEMENT Between JEFFERSON COUNTY and the CITIES OF EDGEWATER, GOLDEN, Town of MOUNTAIN VIEW, WHEAT RIDGE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS (Federal Fiscal Years 2005 through 2008) THIS AGREEMENT, dated for reference purposes only this _ day of _, 2005, is between Jefferson County, Colorado (the "County"), a body politic and corporate of the State of Colorado, and the Cities of Edgewater, Golden, Town of Mountain View and Wheat Ridge (the "Cities"), municipal corporations of the State of Colorado located in Jefferson County RECITALS A. Pursuant to The Housing and Community Development Act of 1974, as amended, 42 U.S C. 530 I - m ~., (the "Act"), the U.S. Department of Housing and Urban Development ("HUD") administers a wide range of local housing and community development activities and programs under Title I of the Act. B The primary objective of Title I of the Act is the development of viable urban communities, by providing decent housing, a suitable living environment, and expanding economic opportunities principally for persons of low and moderate income. To further this objective, the Federal government provides Community Development Block Grant ("CDBG") funds to local governments to conduct and administer housing and community development activities and projects (the "CDBG Programs"). The CDBG Programs are governed by regulations contained in 24 C.F R. Part 570 (the "Regulations"). C. A determination has been made by HUD that the County is eligible to quality as an urban county to receive funds from HUD by annual grant agreement. mlattomey/Comm_DevllGA CDBG Cites 2005-2008,doc D To become entitled on an annual basis to receive CDBG funds, a county must quality as an "urban county." Cities and other units of local governments may be included as part of the urban county by entering into cooperation agreements. A city that has entered into an intergovernmental cooperation agreement with the County shall be considered to be a "Participating Jurisdiction." E. The qualification by HUD of an urban county remains effective for the next three successive fiscal years, September I, 2003, through August 31, 2005, (the "Program Years") regardless of changes in the County's population during that period, except for failure of an urban county to receive a CDBG during any year of that period. F The County is submitting to HUD the required documentation to qualify as an urban county so as to become eligible to receive annual CDBG funds for the Program Years (as "Entitlement County"). The Cities wish to be included as part of the urban county and to be eligible to participate in the County's CDBG Programs for the Program Years. G Pursuant to C.R.S. Section 29-1-201, ~ ~., the Cities and the County may enter into agreements for joint or cooperative action and may contract with each other to perform any governmental service, activity, or undertaking that each is authorized by law to perform. H. This Agreement sets forth fully the purposes, powers, rights, obligations, and the financial and other responsibilities of the parties. 1. Accordingly, the parties have determined that is will be mutually beneficial and in the public interest of the parties to enter into this Agreement regarding the conduct of the CDBG Programs. m1allomeyIComm_Dev/lGA CDBG Cites 200S-2008.doc 2 AGREEMENT NOW, THEREFORE, in consideration of the promises and cooperative actions contemplated hereunder, the parties agree as follows: Inclusion of Cities. The Cities shall be included as a part of the County for COHO qualification and grant calculation purposes for the Program Years. The parties recognize their mutual benefit to seeking entitlement status so that there may be local control over COHO monies and so that the parties may receive the benefits of yearly allocations of COHO monies. The Cities understand that because they have elected to pursue entitlement status jointly with the County, HUD restricts the Cities during the Programs Years from applying for grants under the small cities or state COHO programs and from participating in a HOME consortium, except through the urban county, regardless of whether the urban county receives a HOME formula allocation. 2. Period of Performance. This Agreement shall remain in effect through the Program Years and such additional time as may be required for the expenditure of funds granted and income received during the Program Years and the completion of the funded activities (the "Period of Performance"). Neither the County nor the Cities may terminate, withdraw, or be removed from the Program during the Period of Performance. 3 Renewals. This Agreement will renew automatically for participation by the parties in successive three-year (3-year) qualification periods, unless the Cities or the County provide written notice to the other party that it selects not to participate in a new qualification period. The terminating party shall send a copy of the notice of termination to the HUD field office by the date specified in HUD's urban county qualification period. The County will notity the Cities in writing of the Cities' right to make this election. A copy of the County's notification must be sent to the HUD field office by the date specified in the urban county qualification notice. Failure by either party to adopt an amendment to the Agreement incorporating all changes necessary to meet the requirements for cooperation agreements set forth in the urban county qualification notice applicable for a subsequent three-year urban county qualification period and to submit the amendment to HUD as provided in the urban county qualification notice will void the mJattomey/Comm_DevIlGA CDBG Cites 2005-2008.doc 3 - automatic renewal of such qualification period. If the Agreement is renewed, the subsequent three-year (3-year) period will constitute the new Program Years. 4 Mutual Coooeration. The Cities and the County agree to cooperate as follows: a. To plan and prepare the COHO Programs, the Comprehensive Housing Affordability Strategy and Community Development Plan (the "Consolidated Plan"), and detailed descriptions of COHO Programs to be conducted or performed during each ofthe Program Years. The finalized activities and projects will be included in the Consolidated Plan and in the requests for COHO funds for the Program Years. The parties acknowledge, however, the County has responsibility, as mandated by HUD for selection of the COHO Programs to be included in the grant request and for submission of that request. The parties recognize that HUD requires the County to execute all grant agreements and holds the County legally liable and responsible for the overall administration and performance of the CDBO Programs. Accordingly, the parties agree that the County shall have the administrative responsibility necessary to meet the requirements of HUD for those Cities selected COHO Programs to be performed or - conducted by the Cities. The County will have full administrative responsibility for all programs performed or conducted by the Cities. As further required by HUD and only to the extent required by HUD, the Cities and the County agree to cooperate to undertake or assist in undertaking community renewal and lower income housing assistance activities, as approved and authorized between the parties in the COHO agreements, including the Consolidated Plan. b. As required by HUD, pursuant to 24 C.F.R. ~ 570.501 (b) and S 507.503, Cities may enter into separate COHO agreements (the "COHO Agreements") with the County for the actual conduct of the COHO Programs, as approved and authorized by the Hoard of County Commissioners and the Consolidated Plan. As required by HUD, the parties agree to include standards relating to the management and disposition of assets and real property acquired through the COHO Programs, in accordance with 24 C.F.R.570. c. As required by HUD, to affirmatively further fair housing within their own jurisdictions. The County may not provide any COHO funding for activities in or in support of the Cities if the Cities mJattomey/Comm_ DevlIGA CDBG Cites 2005-2008 .doc 4 do not affirmatively further fair housing within their own jurisdiction or if the Cities impede the County's actions to comply with the County's fair housing certification. This provision is required because non- compliance by the Cities included in an urban county may constitute non-compliance by the urban county, which may provide cause for funding sanctions or other remedial action by HUD 5. Distribution of Funds. a. Administrative Allocation. The County may retain no more than twenty percent (20%) of the total CDBO funds allocated to the County for purposes of general oversight, management, coordination, and related costs ("Administrative Allocation"). b. Jurisdiction Allocation. The funds remaining after the Administrative Allocation is subtracted from the total CDBO funds shall be allocated to the various Participating Jurisdictions and the County based upon the representative percentage of low/moderate income populations in the Participating Jurisdictions or the County, as established for the Urban County by HUD ("Jurisdiction Allocation"). The project application and approval process set forth in Paragraph 6 below shall be followed. 6. Proiect Application and Approval Process a. Project applications from the County, the Cities and other eligible applicants will be reviewed by the Community Development Advisory Board (CD Advisory Board) using evaluation criteria set forth in the applicable Consolidated Plan and the goals of the Board of County Commissioners. Higher priority shall be given to eligible proposals submitted by the County and the Cities so long as proposals are consistent with the applicable Consolidated Plan. b. The decision for determining what funds receive block grant funding is the responsibility of the Jefferson County Board of County Commissioners. 7 Advisory Board. In furtherance of the cooperative process of developing the CDBO Programs, and in order to ensure coordination while respecting the role of the Cities, Jefferson County has established a Community Development (CD) Advisory Board. a. Membership. The CD Advisory Board shall be appointed by the Jefferson County Board of County Commissioners and shall include at least one member from each participating jurisdiction. The mJattomey/Comm_DevIlGA CDBG Cites 200S-2008.doc 5 - - Participating Jurisdictions shall advise the Board of County Commissioners of its nominee for the Advisory Board. b. Duties. The CD Advisory Board shall recommend the allocation of funds to the County, the Cities and other eligible applicants. Although HUD requires the County to maintain legal liability and responsibility for the overall administration and performance of the CDBO Programs, the County will give strong consideration to the recommendations of the CD Advisory Board. 8. Mutual Al!reements. The parties agree as follows: a. Books and Records. To maintain a complete set of books and records that account for the CDBO monies and the supervision and administration of the CDBO Programs. The parties agree that they will provide access to these books and records to each other and to HUD, as necessary or requested, to confirm compliance with Federal laws and regulations. b. Compliance with Laws. To take all actions necessary to comply with the following laws and to assure compliance with County certifications required by: 1. Federal Laws and Rel!Ulations. The Housing and Community Development Act of ]974, as amended; Title VI of the Civil Rights Act of ]964, sections 104(b) and 109 of Title I of the Housing and Community Development Act of 1974; the Fair Housing Act, 42 U.S.C. 5301, ~ ~., 24 C.F R. Part 570, and especially 24 C.F R. 570.501(b) applicable to subrecipients and 24 C.F R.570.503 applicable to the minimum standards for a written agreement prior to disbursing any CDBO funds; 24 C.F. R. Part 570, ~ ~., relating to requirements governing any income generated from CDBO funds, ("Program Income"); all rules, regulations, guidelines, circulars, and other requirements promulgated by the various Federal departments, agencies, administrations, and commissions relating to the CDBO 11. State and Local Law Compliance. The responsibilities of the parties shall be subject to applicable state laws, city and county ordinances, resolutions, rules and regulations, and city charter provisions. mJattomey/Comm_DevIIGA CDBG Cites 200S-2008.doc 6 111. Nonviolent Civil Rights Policies. Pursuant to 42 U.S.C. 5304(b)(2), the County and the Cities each have adopted and are enforcing or will adopt and enforce by September I, 1993, and, ifrequested, will provide copies to each other of the following policies: (a) Prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations, and (b) Enforcing applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of nonviolent civil rights demonstrations within its jurisdiction. c. Expenditure of Funds. All CDBO funds that are approved by HUD for expenditure under the grant agreements will be budgeted and allocated (i) to the County, no more than twenty percent (20%) of the total CDBO funds allocated to the County for administrative, general oversight, management, coordination, and related costs, as allowed by HUD, and (ii) to the specific CDBO Programs described in the Consolidated Plan, which shall be expended only for the CDBO Programs for which the funds are provided. d. Lobbving Requirement. To the best of the knowledge and belief of each of the Cities and - County: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 11. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, each party agrees that it will complete mJattomey/Comm_Dev/IGA CDBG Cites 200S-2008.doc 7 and submit a Standard Form-LLL, "Disclosure Form to Report Lobbying," III accordance with its instructions. 111. Each party agrees that it will require the language of this paragraph be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certity and disclose accordingly. 9. Amendments. This Agreement constitutes the entire agreement of the parties. Any changes and modifications to this Agreement shall be made in writing and shall be executed by both parties prior to the performance of any work or activity involved in the change and be approved by HUD 10. Miscellaneous Provisions. a. Choice of Law This Agreement and the rights and duties of the parties shall be interpreted in accordance with the laws of the State of Colorado applicable to contracts made and to be performed entirely within the state. - b. Forum. The courts of the State of Colorado shall have sole and exclusive jurisdiction of any disputes or litigation arising hereunder c. Venue. Venue for any and all legal actions arising hereunder shall lie in the District Court in and for the County of Jefferson, State of Colorado. d. Officials Not to Benefit. No member of the Cities or County government, commissioners or individual elected officers shall receive any share or part of this Agreement or any benefit that may arise therefrom. e. Indemnification. To the extent allowed by law, the Cities and the County agree to indemnity and hold each other harmless from and against any and all claims, losses, expenses, and attorney fees, including but not limited to damages for personal injury, theft or damage to property, both public and private, resulting from or arising out of an act or omission resulting directly or indirectly from the performance or failure to perform under this Agreement, provided, however, that the indemnification shall not cause a waiver of the Governmental Immunity Act for either the Cities or the County. mJattomey/Comm_DevIlGA CDBG Cites 200S-2008.doc 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly authorized and executed. ATTEST JURISDICTION. CITY OF WHEAT RIDGE By: City/Town Clerk By: Title: Date: JEFFERSON COUNTY By: Sherri Almond, Director Hurnan Services Department Date: - ATTEST' STATE OF COLORADO ) )~ COUNTY OF JEFFERSON ) By: County Clerk By: ]irn Congrove, Chairman Board of County Commissioners Date. APPROVED AS TO FORM: By' Gay B Urnrnel, Asst. County Atty. mlattomey/Comm_DevIlGA CDBG Cites 2005-2008.doc 9 ITEM NO: ~ REQUEST FOR CITY COUNCIL ACTION ~ COUNCIL MEETING DATE: October 24, 2005 TITLE: RESOLUTION NO. 51-2005 - A RESOLUTION AMENDING THE FISCAL YEAR 2005 BUDGET AND APPROVING THE UPGRADE OF THE T ARGETVISION BROADCAST SYSTEM TO THE SYMON BROADCAST SYSTEM FOR THE OPERATION OF THE GOVERNMENT ACCESS CHANNEL BULLETIN BOARD D PUBLIC HEARING r8J BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING (Date: _) D ORDINANCES FOR 2ND READING Quasi-Judicial: D Yes r8J No - ~~~ EXECUTIVE SUMMARY: In June 2002, the City Council approved the purchase of the TargetVision bullctin board communicatiOn system for $20,225. The purchase included the software, hardware and two user licenses. Since the time of purchase, the systern has been acquired and upgraded by Symon Communication Solutions. Because of the ownership and software changes, the existing TargetVision system can no longer be maintained or serviced. Through the city's maintenance agreement, we are entitled to receive the new upgrades at no cost. This includes the broadcast and design software licenses for two users. The city currently has five users on the TargetVision system requiring the purchase of three (3) additional licenses. Symon has agreed to provide three additional licenses to the city at a 50% discount. This will reduce the license fees to $4,500 Other associated fees include' >- Training for five users estirnated at $3,500 >- Digital Appliance for multi-media broadcast distribution at $1,000 >- Additional annual maintenance fee for 2005 of $1 ,368 Total estimated cost for the upgrade is $10,368 (see attached quote). The proposed replacement affects the Council's goal to develop strong partnerships between city and community by insuring that communication with the community through the city's access channel IS maintained. COMMISSION/BOARD RECOMMENDATION: None. STATEMENT OF THE ISSUES: The existing TargetVision broadcast system has been purchased by Symon Communication Solutions. Symon Communication Solutions has made significant upgrades and changes to the existing TargetVision software rendering the existing broadcast system obsolete. The TargetVision broadcast system can no longer be serviced or maintained. The city has an existing agreement that all system upgrades would be provided at no cost. This agreement does not include the purchase of additional licenses, training, or hardware necessary to operate the system. To maintain current operations, the city will need to purchase three (3) additional licenses, provide training, and provide a digital appliance for the broadcast dIstribution system. Michael Steinke, Manager ofInformation Technology, is in agreement with the system upgrade based on the following: - ~ Ability to service the system with new technology ~ Compatibility with the existing and future Windows Operating System ~ Reliability and age of the systern ~ Computer replacement is overdue based on a 3 year life cycle ~ Ensuring licensmg and software compliance ~ Additional 3 licenses for users to post information ~ New training schedule for new features AL TERNA TIVES CONSIDERED: Staff considered continued operation of the existing TargetVision broadcast system. However, ifthe TargetVision system fails, it cannot be replaced or fixed. Upgrade of the system will allow continued operations and maintenance support. FINANCIAL IMPACT: Total cost for the system upgrade is $10,368. Funds will need to be transferred from the PEG revenue account within the general fund. As Council is aware, PEG fees can only be utilized for equipment costs associated with operating the government access channels and not co-mingled with other general fund revenues RECOMMENDED MOTION: "I move to adopt Resolution No. 51-2005 authorizing the upgrade of the existing TargetVision broadcast system to the Symon broadcast system and to amend the fiscal year 2005 general fund budget to reflect the approval of a supplemental budget appropriation in the amount of $1 0,368." or, "I rnove to continue utilizing the existing TargetVision broadcast system with no upgrade." Report Prepared by: Barbara Delgadillo, Assistant to the City Manager I)' Michael Steinke, Manager of Information Technology Reviewed by: G. Randy Young, City Manager /bd Attachments: 1 Symon Communication Solutions Quote 2. Resolution No. 5I-2005 - Symon communication system.doc Customer: City of Wheat Ridge Wheat Ridge, Colorado 3~m,Q!1 Prepared for: Mike Steinky Date: Seplember 9th, 2005 Symon Quotation for City of Wheat Ridge vG.O QND Symon Contact: Michael A. ('d\ura Phone: 585-869-0123 X284 Fax: 585-869-0126 FOB Prepay and Add: Dallas, TX Warranty. 90 days Payment terms: Net 30, see last page below for details Prices shown are in US dollars , ;; E j 7817 Symon Enterprise Server (SES) Series I - T A powerful Commumications product designed for smaller operations with Television capability not requiring the advanced features of a complete Symon system. includes one (1) standard Collector of choice. The attached SES Matrix gives a detailed list of features included at the Sereis [ level. Symon Enterprise Sewer (SES) includes one license of Administrator, Symon Says, DeskView, Publisher and one collector of the customer's choice up to a value of $3,222 USD (listed below). I \ nit \ n'll I PI RonSr II ; l nit I '1:H1d:lrd I'n'll).illf1J F\ll'I.Hh'd. L\lt'IHkd I 1'1Irrh.l'l- "I<lnthl\ \I"nllll\ I'urrha....l' II \lIl\U;\! ....HI. 1'11"<' 'binl. 'LHIlt. I'n(... 'bllll. II $63 $8 No Charge e - Until Renewal i Prndutl (It\.'' (\\\h: l'r!i(lurt ',llllt' _ __Prl~lrt lk'l'rjl~ I I 8160 Design Studio Design Studio is Symon's most powerful message creation software. Combined with SES and Broadcast software the Television output is easy to creat,blend with live data, or display. Basic Symon Digital Appliance for multi~media broadcast distribution $3, $38 $5 No Charge e - Until Renewal 8185 SDA-520 S3,195 $48 $6 $1,000 e - Until Renewal 7132 SES SYMON Says Licenses - (2nd - 10th) Each The GUI client application used to perfolTll the following including but not llmited to: define ahas, create ad-hoc messages, send both ad-hoc and stored messages, delete stored message from the database, display current active messages, verify message delivery. scheduling (including schedule maintenance (display resetsl schedule repetitive messages [daily, weekly, etc.], schedule one-time messages [special event]), duplicate messages, modify existing messages, graphical test manipulation (point and click) (including multi-color messages, scrolling, blinking, pause, erase static text, drop-in melodies, drop~ in clock, drop-in calendar, and drop-in time stamp, display simulation (test mode), monitor messages on existing displays, remove message from display All quantities arc cumulative for a server or networked servers. All prices are per license - one license per PC $278 $4 $6 No Charge e - Until Renewal - I I 1- ~._. 8160 Design Studio Licenses Design Studio is Symon's most powerful message creation software. Combined with SES and Broadcast software the Television output is easy to creat,blend with live data, or display $3,000 $38 $53 $4500 (50% discount) $1,368 7132 SES SYMON Says Licenses - (2nd - 10th) Each The GUI client application used to perfonn the following including but not limited to. define alias, create: ad-hoc messages, send both ad.hoc and stored messages, delete stored message from the database, display current active messages, verify message delivery, scheduling (including schedule maintenance [display resets), schedule repetitive messages [daily, weekly, etc.), schedule one~time $278 $4 $6 No Charge e - Until Renewal 1501 Sf services pt'rfonned at Symon offices. Rate IS per hour SE Services Performed or portion thereof; 3 hOUT minimum. $175/hr., 3 hr at Symon Location min. nI nI $3,500 nI Plus shipping & freight charges, and Plus applicable sales and/or use taxes $9,0 $1,36 ATTACHMENT 1 10/1212005 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 51 Series of 2005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE AMENDING THE FISCAL YEAR 2005 BUDGET AND APPROVING THE UPGRADE OF THE TARGETVISION BROADCAST SYSTEM TO THE SYMON BROADCAST SYSTEM FOR THE OPERATION OF THE GOVERNMENT ACCESS CHANNEL BULLETIN BOARD WHEREAS, the City Council recognizes the need for a new bulletin board broadcast systern as part of it's strategic plan to mamtain an open and transparent city government; and WHEREAS, the use of PEG fees can only be utilized for equipment needed for operatmg the government access channels; and WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be effected by the City CouncIl adopting a Resolution. - NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Wheat Ridge, Colorado, as follows: A. The CIty Council authonzes the upgrade of the TargetVision broadcast system to the Symon broadcast system mcluding the purchase of three new lIcenses, trainmg, and purchase of a digItal appliance for multi-media broadcast distributIOn. B. The CIty Council authonzes the transfer of $1 0,368 from the general fund undesignated reserves to account 01-113-700-704 and amendmg the 2005 fiscal year budget accordingly. DONE AND RESOLVED THIS 24th day of October 2005. Gretchen Cerveny, Mayor ATTEST: Pamela Y. Anderson, City Clerk ATTACHMENT 2 ITEM NO' ~, C, REQUEST FOR CITY COUNCIL ACTION r ~~ <:','-/ r ~,<)____ ~l 'r$" IUI COUNCIL MEETING DATE: October 24, 2005 TITLE: RESOLUTION 52-2005 - A RESOLUTION AUTHORIZING JEFFERSON COUNTY OPEN SPACE TO COMPLETE AN APPRAISAL, ENVIRONMENTAL ASSESSMENT, SURVEY AND NEGOTIATE THE FAIR MARKET VALUE OF THE 1.25 ACRES OF PROPERTY LOCATED AT 4315 VAN GORDON STREET D PUBLIC HEARING D BIDS/MOTIONS ~ RESOLUTIONS D ORDINANCES FOR 1ST READING (Date:_) D ORDINANCES FOR 2ND READING Quasi-JudIcial: D Yes ~ No - t. " , , I ( City~~ . Parks and RecreatIOn Director ~ EXECUTIVE SUMMARY: The City of Wheat Ridge Parks and Recreation Department has the opportumty to acquire land located at 4315 Van Gordon Street, for the purposes of use as open space. This property is located adjacent to Tabor Lake on the west side, in the Wheat Ridge Greenbelt. This resolution authorIzes Jefferson County Open Space to proceed wIth due diligence of the property and to negotIate the fair market value The actual purchase of the property will require an additional resolutIOn to be passed by City Council. COMMISSION/BOARD RECOMMENDATION: Parks and Recreation ComrmsslOn received mformation regarding the acqUIsItIon of this property at its September 21, 2005 meeting. STATEMENT OF THE ISSUES: The acquisition of thIS property would allow the City of Wheat Ridge to provide an additional land buffer to the lake and Greenbelt on the west side. It would also allow the trail around the lake to be located farther to the west, away from the bank of the lake. The property currently operates as part of a landscaping company and has buildings including greenhouses located on the site. The Department does not currently have the resources to maintain or use the buildings. The property IS zoned agrIcultural, A-I AL TERNA TIVES CONSIDERED: To not acqUIre the property FINANCIAL IMPACT: There is no dIrect financiallrnpact reqUIred to acquire the property The City of Wheat Ridge would be using previously purchased properties as a substitute for the 25% cash match required by Jefferson County Open Space. The property, if approved by OSAC would be purchased entirely with bond funds. The property would reqUIre revegetation and additional fencing. Demolition of the buildings prior to acquisition of the property would be negotiated as part of the acquisition offer. RECOMMENDED MOTION: "I move to approve ResolutIOn 52-2005 - a resolution authorizing Jefferson County Open Space to cornplete an appraisal, envIronmental assessrnent, survey and negotiate the faIr market value of the 1.25 acres of property located at 4315 Van Gordon Street. or, "I rnove to deny approval of Resolution 52-2005 - a resolution authorizing Jefferson County Open Space to complete an appraisal, environmental assessment, survey and negotIate the fair market value of the 1.25 acres of property located at 4315 Van Gordon Street for the following reason( s) " Report Prepared by' RevIewed by' Joyce Manwaring, Parks and Recreation DIrector Randy Young, CIty Manager Attachments: 1. September 21,2005 Parks and Recreation CommIssion Minutes 2. Map 3 ResolutIon 52-2005 051024 CAF 4315 Van Gordon DRAFT CITY OF WHEAT RIDGE PARKS & RECREATION COMMISSION MEETING September 21, 2005 The meeting was called to order at 7'00 p.rn. by Chair Kevin Hood. CommIssioners present: Kevin Hood, Dick Matthews, Johnathan Puckett, Ron Sigg, Charles Spielman CommIssioners Absent: Bunny Gordon, Susan Seeds Staff present: Joyce Manwaring, Parks and Recreation Director; Ann Lazzeri, Secretary ITEM 1 - DETERMINATION OF QUORUM Chair Hood declared a quorum present. ITEM 2 - APPROVAL OF MINUTES FROM Julv 20. 2005 - It was moved by Dick Matthews and seconded by Johnathan Puckett to approve the minutes of July 20, 2005. The motion passed unanimously. ITEM 3 - PROJECT UPDATES - . Clear Creek Trail Reconstruction Phase III - A contract has been awarded for this project. . Randall Park - A contract has been awarded to replace a retaining wall, convert the tennis court to an all-purpose court and replace a sewer line. . Founders Park Sculpture - Dedication IS scheduled for Saturday, September 24,2005. . Quarterly Reports - The monthly Parks and RecreatlOn Department report has been changed to a quarterly format. . Northwest Lakewood Sanitation Property Acquisition -It has becorne necessary to do a full phase II environmental assessment. . 4315 Van Gordon - ThIS pIece of property has been offered for sale to the Parks Department. The city will pursue this acquisition through the open space process. One of the reasons this piece of land is desirable is its proximIty to Tabor Lake. ITEM 4 - INTRODUCTION OF GUESTS - Joyce Manwarmg mtroduced Mary Roosevelt, Cornerstone Housing, one of the consultants who helped develop the NeIghborhood Revitalization Strategy Parks & Recreation Commission Meeting September 21, 2005 Page 1 ATTACHMENT 1 ITEM 5 -DISCUSSION OF NEIGHBORHOOD REVITALIZATION STRATEGY (NRS) Mary Roosevelt stated that Parks and Recreation plays a vItal role in the neighborhood revItahzahon strategy and outlined ways that role can be implernented. · Enhance the irnage of parks and open space by mcreasmg visibility, accessibIhty and gateways to parks and open space areas. · The parks master plans should tie into and be cornpatible wIth residential and busmess development. · It is irnportant for the Cornmission to be involved with Wheat Ridge 2020. . Existing parks and recreahon assets need to be mamtained. . Determine how Parks and Recreation can contribute to improvernent m areas of weakness. . Add public art to parks. ITEM 6- NEEDS ASSESSMENT The needs assessment for parks and open space was discussed. Joyce Manwaring stated that the first step in finding someone to perform a needs assessment would be to issue requests for proposals based upon a scope of work. It will take some tirne to develop the scope ITEM 7 - FUTURE AGENDA ITEMS . Report on bike path plans for the city . Budget reVIew · DiscusslOn of progress in defimng scope of work for needs assessment. ITEM 8 - COMMISSION CONCERNS There were no comrnission concerns. ITEM 9 - ADJOURNMENT The meeting was adjourned at 8:40 p.rn. Parks & Recreation Commission Meeting September 21, 2005 Page 2 4315 Van Gordon Street Wheat Ridge, CO This site, located south of W 44th Avenue, has excellent access to both east and west bound 1-70, The site accommodates over 30,000 SF of production greenhouses, plus an office facility of approximately 1,133 SF Acres: 1,25 Real Estate Taxes: $3,285.74 Zoning: Agricultural Water: Well Jurisdiction: City of Wheat Ridge, CO Sewer: Septic system Real Estate Taxes: $3,28574 Gas: Xcel Energy Greenhouses: >30,000 SF Electric: Xcel Energy Office: :t 1,133 SF $295,000 includes greenhouses and equipment. Call for list. FULLER ]{] \ I I..... J \ I ] Esther Kettering 1515 Arapahoe Street Suite 1200 Denver, Colorado 80202 3032923700 Phone 303 5348270 Fax vvvvvv fullercompany com For additional information, please contact ATTACHMENT 2 FOR SALE $230,000 1.25 Acres Land Onl FULLER I( I .\ I I. S T .\ T I .9 W ~ > <( ~ ~ 0 -.:t It) -.:t It) :s: +1 t "'25:0 347__ . For additional information, please contact Esther Kettering 3033124278 ekettering@fullercompany com Modular 2~r:.7 _ -! ~~ o~ .,.., - 3~ 9 _ ". >. {"'4 ~ ...... - - 259 r I c...' :: . 1" Me:al Shed C=J ~ o .... 310 0 ("., - 305 '" ,,, - 11:1.5 -173 21 7 4~ e -1f3 - 525 <D Sh€<l ~ 257 o o N '" ,:;> ~, - GREENHOUSE '" '" ~, 2e 0 .. .,. -, 3 0 .c g 0;: ~, '. (~ 2e 0 2027 '" N 2597 2&4 7 / Tabor' LlIke '0 a:: 'E ~ o r-- ~ <1> 0) c ro .r:::. '-' ~ <1> C , , 1 I ;1 , . ,:, ,', ,1 : /; '.'1 // // .- . '';',' ,.j /.~/ , ',' '1 .j ~ ., " . " , , ~ J~>,,~, .' . lfj o ~a O. -15 0 -- 0- '" ..., '~ . ,. '.' "" ~.. . ~ " , '- .// " /: " ," .: ~ /~ ~. 250 4....:~-L ...::...;: ~ ALL INFOR~TION CONTAINED HEREIN IS FROM SOURCES \NE DEEM RELIABLE, BUT WE MAKE NO WARRANTIES, EXPRESSED OR OTHERWISE, AS TO ITS ACCURACY. WE ASSUME NO LIABILITY FOR ERRORS OR OMISSIONS OF ANY KIND, CHANGE OF PRICE, RENTAL OR OTHER CONDITIONS, INCLUDING WITHOUT LIMITATIONS, PRIOR SALE. LEASE OR FINANCING, OR WITHDRAWAL WITHOUT NOTICE. THIS PRESENTATION IS FOR INFORMATION ONLY AND UNDER NO CIRCUMSTANCES WHATSOEVER IS TO BE DEEMED A CONTRACT, NOTE, MEMORANDUM OR ANY OTHER FORM OF BINDING COMMITMENT. #19334- Land RESOLUTION 52 SERIES OF 2005 TITLE: A RESOLUTION AUTHORIZING JEFFERSON COUNTY OPEN SPACE TO COMPLETE AN APPRAISAL, ENVIRONMENTAL ASSESSMENT, SURVEY, AND NEGOTIATE THE FAIR MARKET VALUE OF THE 1.25 ACRES OF PROPERTY LOCATED AT 4315 VAN GORDON STREET WHEREAS, The City of Wheat Ridge considers open space and the Wheat Ridge Greenbelt as an irnportant and valuable leisure amemty to the community; WHEREAS, The City of Wheat RIdge has deerned the acquisition ofthe property located at 4315 Van Gordon Street a hIgh pnority; WHEREAS, The CIty of Wheat Ridge desires to investigate the value and negotiate the faIr market value of this property, NOW THEREFORE BE IT RESOLVED by the Wheat Ridge City Council that: - I) JEFFERSON COUNTY OPEN SPACE BE AUTHORIZED TO COMPLETE AN APPRAISAL, ENVIRONMENTAL ASSESSMENT, SURVEY, AND NEGOTIATE THE FAIR MARKET VALUE OF THE 1.25 ACRES OF PROPERTY LOCATED AT 4315 VAN GORDON STREET; and 2) THE PROPERTY, LOCATED AT 4315 VAN GORDON STREET IS A HIGH PRIORITY ACQUISITION FOR OPEN SPACE AND THE FUTURE USES WILL BE FOR PARK AND RECREATION PURPOSES 3) THE COST OF THE ACQUISITION INCLUDING LAND COST, APPRAISAL, ENVIRONMENTAL ASSESSMENT, AND CLOSING COSTS WILL BE PAID FROM THE JEFFERSON COUNTY BOND FUNDS WITH THE CITY OF WHEAT RIDGE MATCH REQUIREMENT OF 25% MET THROUGH 1998 ACQUISITION EXPENDITURES 4) THE MAYOR AND CITY CLERK BE AUTHORIZED TO SIGN THE ENVIRONMENTAL INDEMNIFICATION AGREEMENT DONE AND RESOLVED THIS 24th day of October 2005 ATTEST Gretchen Cerveny, Mayor Pamela Y Anderson, City Clerk ATTACHMENT 3 ITEM NO: ~ REQUEST FOR CITY COUNCIL ACTION r ~f<lil COUNCIL MEETING DATE October 24, 2005 TITLE: AWARD THE PURCHASE OF THE PROSPECT PARK PLAYGROUND REPLACEMENT o PUBLIC HEARING L8J BIDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1 ST READING (Date. _) o ORDINANCES FOR 2ND READING Quasi-Judicial: o Yes L8J No , :} \ i !1 L/. .'.' 'Ie h , _ J ,I PyS a~d Recreation Director EXECUTIVE SUMMARY: ;' Cit~~ The playground equipment located on the east side of lower Prospect Park is in need of replacement. The playground equipment will be updated to reflect current trends in play structures, such as climbing walls. New fall surface, ADA accessibIlity and concrete curbing will also be mstalled as part of the project. The playground is located east ofthe park pavIl10n and is heavily used by both pavilion and park users. Park and Playground Equipment are available through the U S Communities Cooperatlve BIds. Little Tikes commercIal products and systems are purchased through Recreation Plus, Ltd., Golden, CO. Their quote with discounts, shipping and installation is a total of$49,449.00 The Parks division has previously worked with Recreation Plus, Ltd. and staff recommends this award. COMMISSION/BOARD RECOMMENDATION: N/A STATEMENT OF THE ISSUES: The equipment is over 15 years old. The maintenance on the pieces is increasing and the poles are begmnmg to rust at the ground level. This area will be improved as part of the Clear Creek trail project with addltlonal access sidewalks leading to the playground. ALTERNATIVES CONSIDERED: To not replace the playground equipment. The equipment currently In place will be removed due to safety concerns and there wIll not be a playground located in this area of the park. There is a playground on the west side of Prospect Lake In the annex area. FINANCIAL IMPACT: The replacement cost is a one time financial impact of$49,449 The maIntenance costs wIll be lower due to the new equipment needing less maIntenance. This project was budgeted and approved in the arnount of$50,000 as part of the 2005 Conservation Trust Fund budget. RECOMMENDED MOTION: "I rnove to award the purchase of the replacement of the Prospect Park Playground to Recreation Plus, Ltd., Golden, Colorado in the arnount of$49,449. Funds are available In the Conservation Trust Fund account 54-601-800-877 " or. "I rnove to deny the purchase ofthe replacement of the Prospect Park Playground to Recreation Plus in the amount of$49,449 for the following reason( s) " Report Prepared by' ReVIewed by: Joyce Manwaring, Parks and Recreation Director Linda Trimble, PurchaSIng Agent Attachments: 1 Proposal submItted by Little Tikes Inc. 051024 CAF Prospect Playground RECREATIOJV PLUS, LTD. Proposal/Order Form Little Tikes Commercial Play Systems clo Recreation Plus, Ltd. 15209 West Ellsworth Drive, Golden, CO 80401 Telephone (303) 278-1455/ (8B8) 278-1455 Fax: (303) 278-1606 Submitted To: City of Wheat Ridge 9110 W 441h Ave Wheat Ridge, CO 80033 AIt": Rick Murray 303-205-7551 Date: Job Name. Job Location' 10-12-05 Prospect Park Wheat Ridge, CO 303-467-5901 Part # Custom Description Kid Builders Play Structure Demolition of the Existing Playground 2,600 Square Feet of Engineered Wood Fiber, Includes Freight and Installation Unit Price Total Price 31,509.00 1,900.00 4,18300 SYS-112 - Subtotal. Freight: Total Optional Installation TOTAL. 37,592.00 2,657.00 40,24900 9,200 00 49,449.00 PRICES ARE GOOO FO,q THIRTY (30) OAYS. TAXES. NOT INCLUDED. - DELIVERY: 30 TO 45 DAYS ARO DEPOSIT' 0% NET 30 DAYS _._...,......_~~,~~ TeRMS. INSTALLATION INSTAllATION 15 OPTIONAL AND IS AN ADo-orno THE TOTAL PRICE, ,~- ROCK AND CUSTOMER AGREES TO RECREATION PLUS, L TO'S ROCK AND UTILITIES CLAUSE. IF YOU DO NOT HAVE A COPY OF UTILITIES CLAUSE our, ROCK AND UTILITIES CLAUSE. PLEASE CALL OUR OFFICE ANO WE_'!Y..!!-L FAX OR MAIL IT TO YOU, SURFACING INSTAllATION COSTS Will INCREASE UPTO 50% IF SURFACING IS INSTALLED IN PLAY AREA PRIOR TO INSTALLATION UPCHARGE OF EQUIPMENT ACCEPTANCE OF PROPOSAL. The above prices, ~peclfi(;ations and conelllons are sati~factory and are hereby accepted, Any alterations or deviations from the above will be executed only upon wrlttan orders and will become an metra charge over and above the estimate, Flea3e be assured your order WIll receive our prompt attention. Signature Title Date of Acceptance. All Paperwork (PO's, Deposit Checks, Etc.) Should Be Made Out to Little Tikes Commercial Play Sy,~tems and Sent to Recreation Plus, Ltd., 15209 Jv. Ellsworth Dr., Golden CO 80401 ATTACHMENT 1 15209 W ELLSWORTH DR . GOLDEN, CO 80401-5007.303-278-1455/888-278-1455. FAX 303-278-1606 d S 6 I! '.' 11 q II q I ~ i 7 r ii i' :lll 'C; Ii l1 1'1,'11 I ~ ~ y', ~ ~ i~~~:;' II !.iI'I' 7 I j Jr, ITEM NO. ~ I ~. REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE. October 24, 2005 TITLE: A WARD RFB-05-44 P ANASONIC COMPUTER NOTEBOOKS TO PORTABLE COMPUTER SYSTEMS IN THE TOTAL AMOUNT OF $28,819.00 D PUBLIC HEARING [8] BIDSIMOTIONS D RESOLUTIONS D ORDINANCES FOR 1ST READING (Date:_) D ORDINANCES FOR 2ND READING Quasi-Judicial: D Yes ()dLwdfJyt Deputy City Manager [8] No Ci~~~ - EXECUTIVE SUMMARY: The City currently has twenty-five patrol vehicles and each has a Mobile Data Terminal (MDT) computer that is linked to the Police Department via a secured wireless connection. These computers allow the patrol officers to stay in the field longer, gather data, and fill out their reports without having to drive back to the station. With the reliance on technology, the MDT needs to be reliable and stay current with standard technologies. This MDT upgrade IS a budgeted, phased implementation that is required to proVide reliability and speed of computing to the officers III the field. Weare replacing 8 existing units with upgraded MDTs. Over 25 percent of the MDT equipment in the patrol vehicles are over four years old and have outlived their projected live span. Hence, these computers are more susceptible to connectivity failure due to the age of the equipment. This causes lost productivity for the end users and increases Information Technology staff time to fix old technologies that reqUire replacement. In additIOn, these upgraded technologies will allow IT to configure the systems for optimize performance. On October 11,2005 five (5) bids were received. The apparent low bidder was Portable Computer Systems, Golden, CO in the total amount of$28,819.00. Staffhas reviewed the bid for specification compliance and recommend award to Portable Computer Systems. COMMISSION/BOARD RECOMMENDATION: None STATEMENT OF THE ISSUES: The scheduled and budgeted procurement of replacement Mobile Data Computers for the patrol cars. AL TERNA TIVES CONSIDERED: No replacernent at thiS time. FINANCIAL IMPACT: Staff recommends the procurement of the replacement Panasomc Mobile Data Terminals in the amount of$28,8l9.00. This will improve the availability and reliability of the computers for our twenty-five patrol vehicles. This is part of the Information Technology plan to provide better service for the Police Department. These funds are budgeted in the 2005 budget. RECOMMENDED MOTION: "I move to award RFB-05-44 Panasonic Computer Notebooks to Portable Computer Systems, Golden, CO in the amount of $28,819 00." or, "I move to deny authorizatIOn for the City of Wheat Ridge to purchase the spare and replacement Panasonic Mobile Data Terminals frorn Portable Computing Systems the for the following reason( s) " Report Prepared by: Michael Steinke, IT Manager ReViewed by: Linda Trimble, Purchasing Agent Attachments: 1 Bid TabulatIOn Sheet 0510 10 CAF Cisco \ ~6 cO ., ~ ~ ~ ) \'J ~ .~ ~ ~ 0- 0 ~ ~ j D ~ >-~ ~! tOr- ",. \ fil '" \II ffi"'g 'Z- '" ~ ~ '6";1 "- l~ E ~ 0- ~g ~ 0 I-' %~ t:: .' fu ~ ~('l 0'{5 ~\O ~':i Oil) elf? 'l:;q mo z..... '!5n. ",en ~!: !!cu- 0- % a:. ,,-0 "'r- 0"'" "'- - o u uJ%, gg &~ ~~ ~~ ~l- u-e oeo ~ ~ ~ \)~ 4> ~ l.2 J~ 1 \~~ ~ ~ ~ij ~~ .~ '" } ~\~ td:~ V\ . c; ~ ~';. ~ ~ ~ ~,?:': ~~"S:. ~ ~ '0 % ~ 5 ~ a c.. 'G uJ ..., o 0::. c.. }. ~ ~ ~,~ <'<) A ~ "{, . \('\ \,(\ c:-t -::r- ':r- ~"<) "" ..<\ ~ << ... i! ^ <;) "<) ~, ":r \.(\ \('I <::l ~t:"'?::.<:!:l~ ..;. "'" ~ ..A "" >R. (.:l " <:> "" "" ... ~ ~ ~ - ""-"" ~ --;;:. 1;- j. ~~ ~ '" ..c:-4 "'" ........c..o.. -& ~ ,C) ...;:, ~ Z I~ 'i "" ~ c 'Q . <6 ~ << ~ c "'" <'('\ -:z. -r ~ .,.. <() ~ ~ "<) ,l\. <;1\ ~ '" '" <:I \(\ Q . ~ ~ - r- ~~ c ~ C> -::r "" .j\- '"'t -.A- \'l. '{5 0 t oc n. f/) ~ g ..... -ul . ~ \ ~~ '6 C') 0:: r- ul ? ~~ ~ ~ z Th % '3 0 ld :9- ~o:: 0 '%, ~ ~ 0 0 _? ~ .s ~ ~ ~\>.~ i ~ 0 w ul~ C> C> ~ ~ 0 ~ ~ ~~C> ? ? b z \~ 0 <;i \ \ \ \ i \lJ \'3 III 'Ii 'Ii\~ r- r- '7 I-' ~ .,"'(' ~ctt""EM'" 1 ITEM NO: J f, REQUEST FOR CITY COUNCIL ACTION ~I v"'" I ccc~ ~, ~ ~J ! i ., i L_~ COUNCIL MEETING DATE. October 24, 2005 TITLE: REQUEST TO WAIVE BUILDING PERMIT FEES FOR A NEW HEAD START CENTER IN WHEAT RIDGE o PUBLIC HEARING ~ BIDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1ST READING (Date._) o ORDINANCES FOR 2ND READING Quasi-Judicial: o Yes ~ No CIty~" - EXECUTIVE SUMMARY: The City has received a request from Jeffco Head Start FoundatIOn, Inc. to waive bUIlding permit fees associated with a new Head Start center to be constructed at 42nd and Y oungfield in Wheat RIdge. This item was presented as a staff report to Council and the consensus was to bring forward a motion to waive the use tax associated with the building. Consideration of thIs request IS related to Council's goal or creating a strong partnership between the City and community. COMMISSION/BOARD RECOMMENDATION: No board or commIssion reviews such requests. ST A TEMENT OF THE ISSUES: The Foundation does not operate under the School DIstrict, a quasi-governmental agency that would be exempt from taxes. There are no state statutes exemptmg such organizatIOns from paymg muniCIpal taxes and fees. The organization is subject to the City's permIt review and inspection process. Staffhme and subsequent costs WIll be incurred m provIding these servIces. Required fees and taxes for the proposed building would be as follows: PermIt Fee Plan RevIew Fee Use Tax Building Valuation $1.1 million $1.2 million $ 7,768 95 $ 8,243.95 $ 5,049 82 $ 5,358.56 $19,800.00 $21,60000 ALTERNATIVES CONSIDERED: Do not approve the request. Waive only a portIOn of the fees and taxes due, FINANCIAL IMPACT: Any portIOn of the fees or taxes waived will be a direct loss of revenue to the CIty RECOMMENDED MOTION: "I rnove to recornrnend approval of a waiver to the use tax on buildIng materials, up to a maxImum of $22,00000, which would otherwise be required in connection with the construction of the Head Start center in Wheat Ridge. 1 further rnove to acknowledge the waiver ofthis tax as a contribution to the Head Start proJect." - or, "I move to deny approval of a waiver to the use tax on building rnaterials In connection with the constructIOn of the Head Start center In Wheat Ridge for the follOWIng reason( s) Report Prepared by' Reviewed by' Alan White, Comrnunity Development Director Randy Young, City Manager Attachments: 1. Letter of Request Frorn Head Start l:\Council Action Forms\051024 Head Start Fcc Waiver CAF.doc Board .Jerry Williams, D.P.A. - President University of Colorado at Denver Rodney K. Y okooji - Secretary Encore Lending Leslie Mitchell - Treasurer Firs/Bank North Jim Bradburn Retired Architect Fen/Tess Bradburn Archiiects Angela D' Aurio Jefferson County District Attorney's Office Dan Brennan, Chief of Police City of Wheat Ridge Charlene Ford Metro Brokers-Ford & Associates Patricia Holloway Former Commissioner, Jefferson County 'don Laidig, Ph.D. -...-".:!rsonal Bene[a Services Deborah J. Leong, Ph.D. Metropolitan State College of Denver Commissioner Kevin McCasky Jefferson County Sheriff Ted Mink Jefferson County Reverend Bethany Thomas Calvary Episcopal Church Gay Ummel Jeffersou County Jennifer Watson MGA CommunicatiollS Staff Sandy Martin, Executive Director J03n Holtz, Special Projects Coordinator Jeffco Head Start Foundation 900 Jefferson County ~~rkway om50 Golden, CO 80401 fpT:i'-':""'-r-:;"nlED: : AUG 2 5 2~O; AL-J j L!:3X'; ~ i'IIi iii' ... ~t' III Jeffco Head Start Foundation, Inc. 8\1ilOin, Ollf CnilOfltl\'" F\I\wI August 23, 2005 Mr. G. Randolph Young, City Manager City of Wheat Ridge 7500 W. 29th Avenue Wheat Ridge, CO 80033 Dear Randy; Per the request of my Foundation Board President, Dr Jerry Williams, I am asking the City of Wheat Ridge to waive building permit fees for a new Head Start center being built at 42nd and Youngfield. The Jeffco Head Start Foundation is in the process of raising funds for a new Head Start school that will assist 75 families in Wheat Ridge who are at the 100% poverty level. This center will also serve as the training facility for our curriculum, 'Tools of the Mind" which has been developed by Metropolitan State College of Denver, Professor Dr. Deborah Leong and Dr. Elana Bedrova of the McRel Research Institute in Denver (See enclosed description of curriculum) The curriculum has won a United Nations award and Jefferson County Head Start has been a pilot program and a participant in a gold standard research project. To date the Foundation has raised $950,041 The estimated cost of constructing the building is $1,098,051. This leaves $148,010 remaining. The land has been purchased in Wheat Ridge and the architects are in the final design phase for the facility The City of Wheat Ridge has provided the project with a special use permit. Jeffco Head Start Foundation is asking that the City of Wheat Ridge partner with us in making this wonderful new Head Start school and training center a reality for the deserving citizens of Wheat Ridge. We are therefore, requesting that you waive all related fees that would be applied to building this vital new center in Wheat Ridge. On behalf of the Jeffco Head Start Foundation I thank you for your consideration. If you have any questions please contact me at 303-271-4003 Sincerely, ~~ Sandy Martin, Executive Director ATTACHMENT 1 TOOLS OF THE MIND RESEARCH PROJECT The Tools o/the Mind (rOM) Research proJect is an innovatIve early childhood approach with research-based strategies to develop school readiness. The project is based on the idea that social and emotional self-regulation, such as the ability to SIt and pay attention, remember on purpose, plan one's actions, reflect on one's thmking, take turns, cooperate, and act empathetically toward peers is as important as knowledge about letters and numbers. This emphaSIS is supported in current research that showing that self-regulation has a stronger association with academic achievement than IQ or entry level reading or math skills. A number of studies show a strong link between the self-regulation in preschool and later school achievement (see Kaufinann report and Ready to Enter for the reviews of research). Bram research points to the fact that the preschool period IS one in wluch these self-regulatory capacitIes are develop mg. Research on early aggression also supports the importance of learning emotional self-regulation at this age. In addition, kindergarten teachers rank self-regulation as the major characteristic necessary if a child is to be ready for school. The lack of self-regulation presents a significant problem for preschool programs. Many children, especially at- risk children, begin school lackIng the self-regulatory behaviors necessary for school success. Kindergarten teachers indicate that over half the children in their class lack effective self-regulatory skills. The rnore risk factors children are exposed to, such as poverty, low levels of maternal education, early experiences of inconsistent and harsh parentIng, domestic VIolence, the more likely that social/emotional self-regulation may suffer While acknowledging its importance for later school success, early childhood teachers report that they do not know what to do to help children develop self- regulation. Teachers report disruptive behaviors-the absence of self-regulation-as their smgle most difficult challenge. Many lllterventions are designed for the most out-of-control children rather than helping develop self-regulatIOn for all children. There is a need for interventions emphasIZe self-regulation as part of the fabric of the classroom activities in much the same way that cognrtive and social-emotional development are treated. TOM is such a program. It emphasIZes cognitIve and social-emotional self-regulation without neglecting important literacy and math skills. It begins with helping teachers to create a pOSItIve classroom clllllate where self- regulation is Iearned in every activity, especially through dramatic play. Special Vygotskian- based tools are used to help children stay focused without teacher intervention. The strategies used in the curriculum individualIZe learning so that actIvities meet each child's indiVIdual needs. Teachers learn how to seize the right "window of opportunity" in which to support children to the next step along the developmental path WIthin that activity and across different activities. Children and teachers spend classroom time more productively and each child is challenged to reach his/her potential. The preschool children leave the TOM program with strong self-regulation skills as well as the academic knowledge and skills.. By the end of the year, children are actively absorbed in all classroom actiVIties. Teachers rarely mtervene to keep children on task or to redirect inappropriate behavior Time out as a disciplinary strategy is completely eliminated because children are able to regulate both their feelings and social interactions as well. In literacy, children leave with phonemic awareness, knowledge ofletters of the alphabet, sound-to-symbol correspondence, as well as the KiioWleOgifof conceptsofprint;-and-concepts.ufwritmg-at-a-Ievel-that-is more-coHInlan-at-the-end-of.kmdergarten. - MathematIC skills lllclude countIng I-I 0 Items, rote countIng over 20, understanding the meanmg of adding and subtracting, recognizing and naming shapes and more. TOM has been evaluated ill a number of small scale research studies. In 2002, TOM was selected by the NatIonal InstItute for Early Education Research (NIEER) for a double-randomized experimental design study to evaluate TOM's effectiveness. This type of study is considered by the Federal government as the "gold standard" of research (highest level of proof of effects). TOM was chosen because it was one o/the most promising early childhood education innovations for at-risk children in the nation. The study is belllg conducted in a-school district in New Jersey with a high level of poverty and a predominantly non-English speaking population. Preliminary results show that children had statistically significant garns m levels of self-regulation and significant improvement in literacy skills, oral language levels, and in problem solving compared to the control group Teachers trained in TOM scored lugher in classroom management-using classroom tIme productively and having a lugher rate of appropnate mteractIons that challenged children to learn at the ne),,1: level. TOM influenced not only child outcomes, but teacher behavior. In 2001 UNESCO's International Bureau of Education named TOM an exemplary innovativc educatIonal program (http.//w\vw.ibe.unesco.org/International/Databanks/Innodata/inograph.htm Monograph 7) Footage showing the TOM classroom actIvities can be seen in the "Growing and Learning in Preschool" video produced by NIEER, which can be made available to those wishing to view it or can be viewed on the internet at the NIEER website' www.nieer.or!! The program was origmally developed by Dr Deborah Leong and Dr. Elena Bodrova who IS current!) workIng at McREL. Dr. Leong is a Research Fellow at the NatIonal Institute for Early Education Research (NIEER) and a noted authority on Early Childhood Child Outcorne Standards. Dr Leong is a Professor in the Psychology Department at Metropolitan State College of Denver. Tools of the Mind IS housed at the Center for Irnproving Early Learning. For information contact Dr. Leong at leongd@mscd.edu or 303-279-5589 ~ o N ~ \C N .... 0\ ~ -J ;:- 2 N 'J> " 10-0" ::' ;:- = .... ::: " ~ ;:, .... ., <= .... ., 10-0" <= =.~ ~ ::: ,~ ......:J <= =,.:;- 0 ;. ~ "" "" ~ o' " "" '? ~ ~ ~ ~ 0 0 o' ~ 0 " 0 " I " ? " ~ " ::: .. " "" " ::: .. " I " > a: a: ., ~ " ;;. " - -J ~ ., ., <= ., ., ;, 'J> ., <= [ " ::: '? c S. ::: <= ,. ., ? Co ,. ., '? ;. ..., ;. ? ~. " " ,. ,. ? ..., N ~ ::: ::: "" ;- .. ~ ;- ::' ? ,~ 10-0" .... > ~ ~ c " 0 ., ;:, ,. " ;;. "" ~ t ~ 5' Ul = " ... ., <= " a. c " = 5' '" 00 10-0" ~ "" ;;> ~ ='''''::1 :;;- '" " -"" ~ "3 '3 ;; " ;.~ = ::: 3 ., ,. - ~. = 3 ~ ~Zl " ., ., I " ~ ., ., ., ~. L ., ~ :-. 7. ....., = " " ., Z 1::.: <,," ., 0- 0- -" 0 ., ,0. -,. ,0. '" '" ~ 0 ., ., ~~C '" c " '" '"' 3 ;::; 0' or ~.:: = or '" '" [" 0 = -i ~ 0 !l !l .. " " .., "" '" ell ;; '" ;; ;; "" .5 0- ~ 0 0 0 ~ ~ <= 0 0 0 Co ~ Co "- "- " N '" ..., 10-0" ,.., '" 10-0" I Ul " " Co 0\ !; - \C I co N Co "3 "" ~ 3 I c ,.., i ,; " ~ ~ "- ~ ~ p" '" ~ > ..., > '" N = '... > ..., N > '" 10-0" f ..., 0\ Co .~ ~ ~ S' 0 <= c 25 c '" " ......:J " <= 5' '" <5 ., 0 ~ g'3 '" ;; Co,? ~, .." '5 3 .." ;; " " ? ;; ;; n , ~ I -;:; c -=': , ~ I ~ c" Co I '" .E "" " ~ '3' .E ....., ~ "" 0 ;:, ~. c ~ ~ 2- ., ;; ., <= ~ 5. ." S. '"' ;;. '? r- ,. ;; ~ ~ ? ;;. g o. ., " I ;;: '"' 5. ,. N N .... ......:J 00 .... ~ ~ -. N \C ,....",-,...... :;.e ,0;" 0" 6; ~ ;:;-=S"= O";;'l.., = ~ ~ ~:: :. = 0 I ;; ~ z::" ~~.~ "'.." g3 " I " o ~ 10-0" N N 00 10-0" Ul ~ ~ :: Jo :2." N ~ N o 0\ ~ W :: .... "" :: N 5< CJl ~ N ~ ~ CJl ~ ~ <= ;,;,. ~ ~ or ~ " = " ~. q .., ... =,:;- QO = ~ '~ ~ .a;. ;. = c '? "" '"' ~ Q' ~ ~ :; ~ ~ ~ c. ~ = = ~ c" Ro ? c I c ,. ~ I c [ = ~ "" = q "" = ~ "l ~ ::, <= ~ <= ~ c CJl ~ = . ~ = ... -; ~ ... = ... :::: = '? ~ c' "" ~ :: ~ " ,. c i3 " - ~ '" cr. ? ::. = ~: ~= =. ~ ::, == ~ry: = ::: = = ~ -'" ,. ,. ::. = Q' c = ~ N ~ .... N . '" > ,~ ~ QO t""l > '~ ~ 0 <= g, w c w \C ;;. 0 N ... c Ul t:"" ;;. 0 ~ '0 .::., '? ~ '0 t""l 3. "3 :: ;;- 3 3 ("'J I CJl :;: c '"' C .., ~ [ 3 a- - ;: ,......, '" c 0 :;::" ". " " 3 ~ = 2. = r-:, "" '" '" 5< ~ - " ;; ...., = = '" ~ ~ = -< '" "'- "'- ~ W N "" --.l ~ ~ '" \C :: :: ~ .... N " g '" " i:, "" " c e 0 W ;; "" 0\ 3' "3 ;:; = " :: 3 ~. = :;; ,~ 3 g" ,. '"' I I co I " = r - ~ c' '- "l !f = z " 3 '" ..... ~ " ~ r-:," ::; g " ". 3 '" ~ ~. ~ ~ I "" "'- ~ ...... Q' :; = '" ~ r -; ~ > ~ N > --.l ~ > ~ ~ > --.l '" W c-w Q ". C 0 C 0 C 0 c is <1> o:i _ 0 Q; " .., ;;. 0 .a;. ;;. 0 ~ ;;. 0 0 ;;. " CI "''''' = ~ 3 Q "3 ~. " "" <1> 3' 3 .~ ~ " ~. 3 3 "';2. I ~~ ~. I ~ I o. ~ - ::l :;:: ......, ~ ~ = .c. 0- E = Ol : 0 ~ " '" c ~. = ~. '<'" a. ~ ~ " Q 6 ~ = " c- liO = ~ ~ .., I ,... "" '" ii n" " " 0; 0; 3 3. "" "" N ~ ... Q ~ .a;. I ",' Ul QO ;; -- ~ ~ " = " ~ ~ - ...,., .:l ;;; :::~ '" c- I N 0\ ~ \C ~ N Ul ~ ::: VJ ~ KUEG....ENMEISTER R"'NAUD LLP .. 2401 15th Street SuitE 200 Denver, Coiorado 80202 Phone 30:3.4936670 Fax .303 477.0965 CONFIDENTIAL & PRIVILEGED A TIORNEY -CLIENT COMMUNICATION TO: Mayor and City Council FROM: Gerald E. Dahl, City Attorney DATE: October 20,2005 RE: City Manager Evaluation The evaluation of the City Manager will take place at an executive session following the October 24 regular meeting Attached are. (1) a compilation of Council evaluations, (2) an additional copy of the compilation of Department Head evaluations, (3) City Manager job description, (4) salary survey for managers in the metro area and Mr. Young's salary history at the City, (5) Section VII "Performance Evaluation" from Mr. Young's contract, and (6) Mr Young's current resume. I suggest the following procedure: 1. Council adopts motion to go into executive session 2 Commence the session in Mr Young's absence, obtain consensus on the procedure to be followed: . Council to conduct such limited discussion as they wish . Invite Mr Young to join the meeting . Mr. Young to present any points he has . Discussion and comments from each Council member . Excuse Mr. Young and discuss salary requirements/adjustment 3. Conclude executive session; reconvene in open session for the purpose of taking any motions on salary adjustment. WRCA 042 CITIZENS' RIGHT TO SPEAK DATE: Oc tober 24. 2005 ANY PERSON MAY SPEAK ON MATTERS FOR A MAXIMUM OF THREE MINUTES, UNLESS ADDITIONAL TIME IS GRANTED BY AGREEMENT OF COUNCIL. EACH SUCH PERSON MUST SIGN THE PUBLIC COMMENT ROSTER, STATING NAME, ADDRESS, AND TOPIC OF COMMENT. NAME ADDRESS TOPIC "_______n -------------- ---- <' \; -I '- \. , -\ "- '---' ~ , ~.. ~ \ ~- ~ $ I .~ 'I ( ~ ~ \'-:) ct-- $" ~ L ' YJ I G'L'~, /' . \j. ~\-\. '- --- \ 0/ r '----,o. .. ----- _/ r' ---- ~ ~( '") ---------- C '\+- ( U\.1~ ----=-- \,-'lvt'p,- ~ '. 1 ~C "1-) " .<.. ~. ,""-],- ~\- 1'-- < c~ ~.LJ",- ~ \ \.' '-h) 1\J C \, ::> \ -\ 'ClI~'-r- (1 ~;/t (( H 1 i-, l Y~'q C c;!!'~f-~ ~ tel,: k l { r lL \)\J (ceLe C\ )i'L:+[t,l,Ho.{. ) -h )'&JC<.i '2.<:j_ L d I,NcT Cei) A Her ~ hA"",,w <<J ~c~ _ 1'L~ tll'rCd1Jv1.L t (' Y 0K f cr<. 1- J -tv hO.J<:' ( {C-ytU', II'c (',{\S'-eJ-"- LU,C\. fvril,1j ~ {2,-E'- /tlL Ii r0--""'--- IICe,w>~r?; Ci..U::Hll':IY Lx-fzrt- L""I>~.~l\.J" t-r C,;c/ c Ol~'-c.... J I q.{'.l'i: ~~+ . -;hlctl( }] e S'\.,,' I I.\. l ___MImJmB CITY OF WHEAT RIDGE, COLORADO ~Octobe' 24, 2005 )"'~ Mayor Cerveny called thJ' Regular C)W Council MeeJing to order~7 00 p m ~Imembo/ present: Kar~Adam!t,'Kare~erry, Jerry DiTullic( Dean Gokey, Lena RotoIM~~~a Sang, Larry Schulz: and Mike Stite~ Also present: City Clerk, Pamela Anderson, City Manager, Randy Young, City Attorney, Gerald Dahl, Director of Community Development, Alan White, Director of Public Works, Tim Paranto, staff; and interested citizens APPROVAL OF MINUTES OF October 10, 2005 Motion by Mr DiTullio for the approval of the Minutes of October 10, 2005, seconded by S1o/ carried ~ ~ il' , U PROCLAMATIONS AND CEREMONIES /' Proclamation in Honor of Sandalwood Manor - October 24, 2005 Proclamation for National Arts and Humanities Month - October 2005 ."-- NRS Final Report APPROVAL OF AGENDA 1f\c ell c 11 t s c"--.t -lc sfu-",-L. Ll S f( If\.. +-c' C( -- CITIZENS' RIGHT TO SPEAK Item 1. CONSENT AGENDA A. RESOLUTION 50-2005 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE APPROVING AN INTERGOVERNMENTAL COOPERATION AGREEMENT WITH JEFFERSON COUNTY TO PARTICIPATE IN THE COMMUITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM CITY COUNCIL MINUTES. October 24, 2005 Page -2- B RESOLUTION 51-2005 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE AMENDING THE FISCAL YEAR 2005 BUDGET AND APPROVING THE UPGRADE OF THE TARGE1VISION BROADCAST SYSTEM TO THE SYMON BROADCAST SYSTEM FOR THE OPERATION OF THE GOVERNMENT ACCESS CHANNEL BULLETIN BOARD C RESOLUTION 52-2005 - A RESOLUTION AUTHORIZING JEFFERSON COUNTY OPEN SPACE TO COMPLETE AN APPRAISAL, ENVIRONMENTAL ASSESSMENT, SURVEY, AND NEGOTIATE THE FAIR MARKET VALUE OF THE 1.25 ACRES OF PROPERTY LOCATED AT 4315 VAN GORDON STREET D Award the Purchase of the Prospect Park Playground Replacement. E Award RFB-05-44 Panasonic Computer Notebooks to Portable Computer Systems in the total amount of $28,819 F Request to waive building permit fees for a new Head Start Center in Wheat Ridge Consent Agenda was introduced and read by Motion by carried ~\ r- \, ~~ for approval of the Consent Agenda, seconded by (i-Q A-el-cAI\ 1 S CITY COUNCIL MINUTES October 24, 2005 Page -3- CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS CITY COUNCIL MINUTES October 24, 2005 Page -4- ELECTED OFFICIALS' MATTERS Motion by Mrs Rotola to cancel the November yth and November 21st City Council Study session to schedule Elected Official Training sessions, seconded by <;:ltui~ V Carried 8' ;' 0 t ' Motion by Mrs Rotola to go into executive session for a personnel matter under Charter Section 5 7(2) and Section 24-6-402 (4)(F), C R.S , specifically' performance evaluation of the City Manager I further move to return to the open meeting at the close of the executive session for the purpose of taking an)' formal action deemed necessary; seconded by ?3-tLt\l ' carried 8.--() ~(Post Exu. ~S~l1."A 1Y\0\il'v1 (s:.cc bcJl.l1s Lwhs) Meeting adjourned at p m AclJ^/li \t1 ~ -€ \( -tc S e/, s i L \Il..- - 1 - 1 (Iyn, Pamela Y Anderson, City Clerk APPROVED BY CITY COUNCIL ON NOVEMBER 2005 BY A VOTE OF to Lena Rotola, Council President The preceding Minutes were prepared according to S47 of Robert's Rules of Order, i e they contain a record of what was done at the meeting, not what was said by the members Tape recordings and video recordings of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions. ----~ / / (~G~;j ) \C~~? '..).(l ~ \cd s --~ - 0JLCul \.:::>&1\\01<" _ \jA\ot bL,x. b~ 2l~ ~ ~\\,,' 2f\ '1 t IVI esda..; l!\" /( 1 s, lJ-( :fL ND ,\1, (c,,\- \..2 e ~ c. r7 f\/Vt 303 (23r;; - '2 & l ~)