The URL can be used to link to this page

Home My WebLink About01/09/2006 (' , \; 1 Li t ('/( I l 6:30 p.m. Pre-Meeting ;\~=I\J~~\ CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING January 9, 2006 7:00 p.m. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES OF December 12. 2005 CITIZENS' RIGHT TO SPEAK 1 Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 Minutes and sign the Public Comment Roster. - 2 Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be heard APPROVAL OF AGENDA Item 1. CONSENT AGENDA: A. Award ITB-05-48 Prospect Park Ball Field Lights Upgrade in an amount not to exceed $275,000 B Award SOQ-05-45 Parks and Recreation Needs Assessment in the amount of $50,000 C Award SOQ-05-46 Youngfield Street, 38th - 44th Avenue Improvement Project Design in an amount not to exceed $381,070 D Motion to adopt the 2006 City Council Regular Meeting Calendar E. 2006 Scheduled Fleet Purchases in an amount not to exceed $261,205 CITY COUNCIL AGENDA. January 9, 2006 Page -2- PUBLIC HEARINGS AND ORDINANCES ON SECOND READING Item 2. A REQUEST FOR A SPECIAL USE PERMIT TO ALLOW A CAR WASH AND A REQUEST FOR A VARIANCE TO FRONT YARD SETBACK FOR PROPERTY LOCATED AT 4470 WADSWORTH BLVD (CASE NO SUP-05-05 AND WA-05-24) (KWIK CAR) A REQUEST FOR HISTORICAL LANDMARK DESIGNATION FOR PROPERTY ZONED RESIDENTIAL-lWO (R-2) LOCATED AT 7495 W 29TH AVENUE. (CASE NO WHL-05-01) ORDINANCES ON FIRST READING Item 3. Item 4. Item 5. Item 6. COUNCIL BILL 01-2006 - AN ORDINANCE ENACTING CHAPTER 20 OF THE WHEAT RIDGE CODE OF LAWS, ENTITLED STORMWATER QUALITY AND CONTROL. COUNCIL BILL 02-2006 - AN ORDINANCE TEMPORARILY SUSPENDING THE ACCEPTANCE AND PROCESSING OF CERTAIN DEVELOPMENT APPLICATIONS WITHIN A PORTION OF THE CITY OF WHEAT RIDGE, GENERALLY BOUNDED BY W 52ND AVENUE ON THE NORTH, TABOR STREET ON THE EAST, WEST 1-70 FRONTAGE ROAD NORTH ON THE SOUTH, WARD ROAD ON THE WEST COUNCIL BILL 03-2006 - AN ORDINANCE AMENDING CHAPTERS 22 AND 11 OF THE CODE OF LAWS OF THE CITY OF WHEAT RIDGE CONCERNING TAXATION AND BUSINESS LICENSING - DECISIONS, RESOLUTIONS, AND MOTIONS Item 7. Item 8 Item 9. Approval of a contribution to Wheat Ridge 2020 (WR2020) in the amount of $1,000,000 for the purpose of developing its capacity to implement the vision and mission of the City Council as outlined in the Neighborhood Revitalization Strategy City Council Board and Commission Appointments Ratification of Mayoral Appointments CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT Page 1 of 1 Debbie Meixner From. Larry Schulz [councilorschulz@comcast.net] Sent: Monday, January 09, 2006 2:09 PM To: Dean Gokey; Jerry DiTullio, Karen Adams, Karen Berry; Mike Stites; Terry Womble, Wanda Sang Cc: Randy Young, Debbie Meixner Subject: Tonight's Meeting Hi everyone, I am sorry but I will not be able to attend tonight's Council Session. I am steadily recovering from the injury, but progress is slow Thank you all for your kind thoughts, and MAKE ME PROUD! Larry Larry Schulz, Councilor Wheat Ridge District IV 4675 Swadley Street Wheat Ridge, CO 80033-2409 01/09/2006 mw~mm!miiS CITY OF WHEAT RIDGE, COLORADO December 12, 2005 Mayor DiTullio called the Regular City Council Meeting to order at 7 00 P m Councilmembers present: Karen Adams, Karen Berry, Dean Gokey, Lena Rotola, Wanda Sang, Larry Schulz, Mike Stites, and Terry Womble Also present: City Clerk, Pamela Anderson, City Manager, Randy Young, City Attorney, Gerald Dahl, Deputy City Manager, Patrick Goff; and interested citizens APPROVAL OF MINUTES OF November 28. 2005 Motion by Mr Womble for the approval of the Minutes of November 28, 2005, seconded by Mr Stites, carried 8-0 PROCLAMATIONS AND CEREMONIES - Wheat Ridge Police Chief Daniel Brennan presented a Citizens Award to Lynn Valencia, Community Relations Representative for 9News, for her assistance in engaging by phone with a suicidal individual and keeping him calm until police could respond City Clerk Pam Anderson read into the record a letter to Chief Dan Brennan from the Wheat Ridge Fire Department Chief, commending Officers Kyle Eversole and Michelle Abbott for performing their duties above and beyond what was expected of them and doing so in a cordial and professional manner APPROVAL OF AGENDA Motion by Mr Gokey to pull Item 2 from the Agenda and scheduled for a future Agenda, seconded by Mrs Sang, carried 8-0 Item 1. CONSENT AGENDA: A. RESOLUTION 56-2005 - A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE JEFFERSON COUNTY SHERIFF'S OFFICE FOR TRANSPORTATION OF PRISONERS OUTSIDE OF THE DENVER METRO AREA. CITY COUNCIL MINUTES: December 12, 2005 Page - 2 - B RESOLUTION 57-2005 - A RESOLUTION LEVYING A MILL LEVY OF 1 786 ON GENERAL PROPERTY TAXES FOR THE YEAR OF 2005, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE CITY OF WHEAT RIDGE, COLORADO, FOR THE 2006 BUDGET YEAR C Motion to adopt the 2006 City Council Regular Meeting Calendar Consent Agenda was introduced and read by Mr Stites Motion by Mr Stites for approval of Consent Agenda Items A and B, seconded by Mrs Rotola, carried 8-0 Motion by Mrs Sang to postpone the 2006 City Council Regular Meeting Calendar to the December 19, 2005 Study Session for discussion, seconded by Mr Gokey; carried 5-3, with Mr Stites, Mrs Rotola, and Mrs Adams voting no DECISIONS, RESOLUTIONS, AND MOTIONS Item 3. City Council Appointments to various Metropolitan Boards and Agencies Motion by Mrs Sang to appoint Larry Schulz the City's representative to DRCOG and Karen Berry as alternate, seconded by Mrs Rotola, carried 8-0 Motion by Mrs Sang to appoint Lena Rotola to serve as the City's representative to the Jefferson County Housing Authority; seconded by Mr Schulz, carried 8-0 Motion by Mrs Sang to appoint Lena Rotola to serve as the City's representative to the Jefferson County Community Development Block Grant Committee, seconded by Mr Schulz; carried 8-0 Motion by Mrs Sang to appoint Janelle Shaver to serve as the City's representative to the Jefferson County Board of Corrections; seconded by Mr Womble, carried 8-0 Motion by Mrs Sang to appoint Mike Stites to serve as the City's representative to the Police Seizure Fund; seconded by Mrs Rotola, carried 8-0 Motion by Mrs Sang to appoint Mayor DiTullio to serve as the City's representative to the Jefferson Economic Council, Mrs. Adams as alternate, seconded by Mr Womble, carried 8-0 CiITI CiOUNCiIL MINUTE~; December 12, 2005 Page - 3 - ELECTED OFFICIALS' MATTERS Motion by Mr Stites to direct staff to prepare an ordinance amending Section 26-707 A of the Code of laws dealing with non-conforming signs, specifically to clarify how terms used in the section apply to non-conforming signs The intent of this amendment is to not require signs to be brought Into conformance with the sign code if the only change is the replacement of a cabinet on top of an existing structure (usually a pole), seconded by Mrs Sang, carried 8-0 Motion by Mrs Berry to cancel the January 2, 2006 Study Session, seconded by Mrs Rotola, carried 7-1, with Mr Gokey voting no Meeting adjourned at 7 18 P m ~ ( ~!lIIQ.~O~_Hl- . P"cimela Y ~erson, City Clerk APPROVED BY CITY COUNCIL ON JANUARY 9, 2006 BY A VOTE OF to - Mike Stites, Council President The preceding Minutes were prepared according to 947 of Robert's Rules of Order, i e they contain a record of what was done at the meeting, not what was said by the members Tape recordings and video recordings of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions ITEM NO' ~ \ REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: January 9, 2006 TITLE: AWARD ITB-05-48 PROSPECT PARK BALLFIELD LIGHTS UPGRADE IN AN AMOUNT NOT-TO-EXCEED $275,000 D PUBLIC HEARING [g] BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1ST READING (Date._) D ORDINANCES FOR 2ND READING Quasi-Judicial: D Yes [g] No - " ..-, .I' ,I I ~ 1 " :i-Lif <' t> I V (,:LG( U-J;}~ / Pfks!and RecreatIon Director '-~) / ~u,-,{"Q City Mana\er 6 - EXECUTIVE SUMMARY: The scope of this project mcludes replacement of the ballfield lights and poles on both the north and south fields at Prospect Park, new winng and condUIt, new switches for the lights, electrical panel enclosure and upgradmg ofthe winng m the concessIOn stand at the park. Includmg Prospect Park, the City has 5 lighted ball dIamonds. These fields are used by Wheat RIdge Boys Baseball, Wheat RIdge Midget Football and CIty of Wheat Ridge adult leagues. On December 28,2005 five (5) bids were receIved. All bids met the mltIal bid reqUIrements. The apparent low bidder was DKS Enterpnses, Brighton, Colorado Their base bid amount was $248,45000 and the amount for alternate 1 was $13,480.00. Total combined amount is $261,930.00 Staff recommends award to DKS Enterprises based on price, experience and references. COMMISSION/BOARD RECOMMENDATION: N/A STATEMENT OF THE ISSUES: The lIghts and poles at both the north and south field are in need of replacement. The poles are not conSIdered safe to climb for yearly mamtenance and bulb replacement. The new technology and standard for ballfield lIghting equipment requires fewer fixtures and poles, as well as usmg less electricity. There are also new features aVaIlable on the lIghting systems that allow the lights to be turned on and off from a remote location. This feature will provIde more efficiency for staff in the operation of the lights. The south field lights are not operatmg at this tIme and the problem has been diagnosed as the underground wiring. The switches for the lights are antiquated and dIfficult to use. The new light fixtures are projected to have a mamtenance, supply and utility savings annually of approximately $ 39,500 when used annually for 3000 hours. This project is appropriated in the Open Space Fund 32 Budget for 2006 AL TERNA TIVES CONSIDERED: To not approve the award. FINANCIAL IMPACT: The budgeted amount for the project is $275,000. The contract award is for $261,930 The balance of $13,070 will be set aSIde as a contingency for the project. Ajoint venture grant with Jefferson County Open Space has been submitted for 50% of the cost of the project. It is anticipated that this project will be awarded ajoint venture grant. The grant funds will be placed III the Open Space Fund 32. The project will be completed as bid, regardless of the amount of the grant award from Jefferson County RECOMMENDED MOTION: "I move to award 1TB-05-48 Prospect Park Ballfield Lights Upgrade to DKS Enterpnses, Brighton, Colorado, in the total amount of$261,930. Project to be charged to account 32-601-800-862 Open Space Fund. I further move to encumber $13,070.00 as a contingency fund." or, "I move to deny award of 1TB-05-48 Prospect Park Ballfield Lights Upgrade to DKS Enterprises, Brighton, Colorado, m the total amount of$26l ,930 for the following reason(s) Report Prepared by Reviewed by' Joyce Manwaring, Parks and Recreation DIrector Linda Trimble, Purchasing Agent Attachments: 1. Bid Tabulation Sheet 060109 CAF Ballfield lights Jan 9.doc - o () WZ ~O 0_ -I- O::<t I-..J <t~ WID I<t ~I- u...0 Om >- !:: () o z ;cco </)"<j' o . "-Ii) 00 0: , "olD gI- ro_ E z 0-0 0"'2 020 .0_ wN;:'cn :2 >-. D- - t..o~~ ~Lf)l)O ~e~(j) wro(f)~ :::J~~O:: ONO<( ~~~o.. C/) l- I ~ ..J o ..J W u.. ..J ..J <t ID ~ 0:: <t a. I- () W a. C/) o 0::: a. I- o w -, o 0::: 0... "- o I ~I w '" << "- c '-' 0 0 <.:) 0 I~ - ~ -".-. 0 V '^ 0 ~ '"" '" .t "" L-- \A '^ v., <"')~ \1\ "". ~ ~ - ~ "'t \.> i ~ ~" ~ &:- DO ~ 0 C> ... 'C 0 ~ ~ "....... ''''' '^ ~ '" ,l- I..-- ..,.. '..r-- \,f'\ -;r '1\ \.. ~ ~ ~ '" - ti< ~ IS> ~ .., "..Q> ~ ~ ... - ... "," >- >~ >- t:t- " { \Y c: f\S \i ,-: ..!<> ""l t- C) '0 15 <3 <::) u 0- ~ ~ ~ \,,, -i! ~ "^' '" '::::l-- "';,. \,,\ Ii, ..... .... '" v~ ~ ~ "'" ~>--.. >-- "'- ~ ~ ~ ~ S1 ':>-.. . -- ., ----. C<s Q ~ ...., ~ .~ S 8 t ~ _1iJ ~ ~ ~ .~~ '^ ~ "" t' "^' \.:\ ~ r" ~~ ~ ~ ~ <:u ~ ~ ~ "- ~ ~ ~~ ~ '7---- '>-- "'-.. '^ ~! I~ f'() ~ ~ .v 0 ~ \::l u a c '" ~ I.r) 13 12 l' "" \r" "" ""'" ..., ~ '^ '" ~ '"' '^ l,..., ~ \) ~ ~ ~ 0--'" ~ ~ ~ c{. '>.. ';>-... "" '>.. 1; ~ "" ~ .......,. ~ <J 2 ~ N (fJ I- 0 :2 :2 n:: :> I- :::J :::J (f) 0 <( 0 0 W <( 0 u I- 0 Z Z '> 0 LL W W 0:: <( LL -.J 0 0 W LL (f) n:: <( <( 0 0 - W I- :::J <( <( (f) l'J 2 2 0 0 0 0 w w 0 <( 0:: l'J l'J 0 CL 0 ~ <7 CD (fJ 0 0 0 W ::J ::J I- W W W z n:: -.J 0 I- -.J -.J 0 :::J (fJ -.J 0 0 <( 5: 5: a:: z >= l- LL 0 <( Z 2 0>- n:: CD 0 0 0 0 0:: "- <( 0 0 0 n:: 0 >= (f) W 0:: Z , I- CD W W Z Z z << :;: ~ u I- Z 2 (/) I- ~ ::.:: w u 0:: ..J(f) l'J (fJ 0 0 0 <( -' 0 0 0 W WlU > ..J .... a 0 (fJ -' Z 0 CD CD <( <( <( .. . "' " .c ~ " :c C c ;; << .c ~ C ATTACHMENT 1 ITEM NO. _\ I 33' I REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: January 9,2006 TITLE: AWARD OF SOQ-05-45 PARKS AND RECREATION NEEDS ASSESSMENT IN THE AMOUNT OF $50,000 D PUBLIC HEARING ~ BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1ST READING (Date:_) D ORDINANCES FOR 2ND READING QuasI-Judicial: D Yes ~ No ~r~ CIty Mana - EXECUTIVE SUMMARY: The Parks and Recreation Department is recommending that a new Master Plan be completed for the Department. The current Master Plan was completed in 1992 and last updated III 1997. The first step in completing a Master Plan is to conduct a Needs Assessment. The award of a contract for a needs assessment will result III a final report that summarizes the need for additional parks, Improvements to existlllg parks, traIls and recreatIOnal facilities and programs and possible addItIons to the facilitIes and servIces. On November 14,2005 three (3) submittals for completion of the Needs Assessment were received. Interviews were conducted with all three firms. The number one ranked firm was EDA W, Inc., Fort Collins, CO, based on qualifications, experience and understanding of the scope of work. Fees were negotIated. Staff recommends award for completion of the Needs Assessment to EDA W, Inc in the total amount of $50,000 COMMISSION/BOARD RECOMMENDATION: The Parks and Recreation Commission supports the completIOn of a Needs Assessment. ST A TEMENT OF THE ISSUES: The Needs Assessment process will include: · Interviews WIth key user groups, open houses for the general public and a statistically valid community survey . Conductmg and documenting a detailed inventory of existing facilities and programs, service levels and current pollcy practices. · Assessment of non-profit and private recreation resources and services, · Potential park and recreation resources in the community · Levels of service required due resources proVided by nelghbonng Jurisdictions. . Review of existing documents such as Repositiomng Wheat Ridge, and the Parks and Recreation Master Plan. The Needs Assessment Report will document the relevant Items from these reports. . Demographic data, population projections and development patterns analysis. Available data collected during the Neighborhood Revitallzation Strategy will be used. AL TERNA TIVES CONSIDERED: To not award the contract. FINANCIAL IMPACT: The Needs Assessment IS appropnated m the ConservatlOn Trust Fund in the amount of $50,000. Although the Needs Assessment will provide valuable mformation as a stand alone report, staff will be recommendmg moving forward with the completion of a master plan which will mclude recommendations and achon plans. The addltional costs for a Master Plan will range between $20,000 and $25,000. RECOMMENDED MOTION: "I move to award SOQ-05-45 to EDA W, Inc. in the amount of $50,000 to be charged to account 54- 601-800-862 Conservation Trust Fund." or, "I move to deny award of SOQ-05-45 to EDA W, Inc. m the amount of $50,000 for the following reason( s) Prepared by: Joyce Manwaring, Parks and Recreation Director Reviewed by' Linda Trimble, Purchasing Agent Attachments: I. Scope of Services 2. Fee 060109500-05-45 CAF.doc Wheat Ridge Parks and Recreation Needs Assessment EDAW Scope of Services The following scope of services is assumed to be conducted between January and June of 2006 Task 1 - Project Start-Up Upon notification to proceed, key members of the project team will coordinate with City staff to collect data, set key meeting dates and identify preliminary issue areas A final schedule will be prepared Task 1 Products . Schedule Task 2 - Team Communication and Public Involvement Process 2.1 Staff I Technical Advisory Committee The planning process will be supported through working meetings with City staff These meetings may include other City departments and affected agencies at strategic points, including the school district, Urban Drainage or other potentially interested parties This group will ensure coordination between the various agencies and will provide technical assistance to the data collection and analysis phases. We envision 3 staff meetings during the needs assessment, and - monthly progress conference calls or meetings 2.2 Parks and Recreation Commission/City Council The Parks and Recreation Commission will serve as the Citizen's Advisory Committee to review the technical work and provide input and guidance to the planning team that reflects the various perspectives of the group's members The Parks and Recreation Commission would also play an active role in the public involvement activities described below and will forward recommendations to the City of Wheat Ridge decision-makers We will draft an agenda for each meeting (for group refinement and approval), facilitate and record the discussion, and produce a meeting summary that captures the main points of discussion and group agreements Members of the planning team and project staff will have substantial participatory roles in these meetings At this time, we anticipate holding 3 Parks and Recreation Commission meetings during the needs assessment, and one meeting for review of the results by City Council 2.3 Special Interest Group I City Council Interviews We will conduct interviews with representative of up to 16 interest groups to document their use of facilities, opinions on quality of the facilities and programs, ATTACHMENT 1 and if they provide programs, the participation rates and trends for their specific programs These interviews include discussions with members of City Council City staff will provide contact information for the interviews EDAW will be available for a day to conduct interviews in person at the recreation center, and will call others over the phone The interviews with user groups are discussed in more detail in Task 4 2.4 Public Open Houses We propose to host 2 public open houses that will feature visual information about the project and provide multiple ways for people to offer their comments and suggestions We envision two-hour events' one during the initial inventory phase and one near the conclusion of the needs assessment The events should be well publicized by the City, with individual notification made to known interested parties and organizations Members of City staff and the Parks and Recreation Commission should be on hand to interact with participants. The planning team will facilitate the events with staff and provide graphics and technical materials for the events 2.5 City Web Site and News Media Materials We can provide City staff with materials to be posted to the web site or included in articles in the newspaper or on the radio Task 2 Products . Meeting Agendas . Presentation Graphics . Meeting Minutes Task 3 - Inventory This task involves data collection and documenting the existing policy framework, assets and recreational opportunities in Wheat Ridge and surrounding area, and assessing the condition of existing parks and facilities We routinely use a GIS mapping structure, and will incorporate analysis data into the layers as we progress through the project. A summary of recommended improvements to each property can be linked to this data base for easy retrieval 3.1 Existing Plans, Reports and Studies A review of other plans and policies related to the provision of parks, recreation and trails will be performed in this task. The City's existing parks master plan and Neighborhood Revitalization and Repositioning Wheat Ridge report will be reviewed The existing policy framework in these documents related to the provision of parks and recreation in the City will be summarized for use at a work session with the P&R Commission, and will be the basis for the development of more specific goals and policies for the Parks and Recreation Department and City related to parks and recreation For this needs assessment, the existing policies will be identified Development of new policies for adoption are not part 2 of a needs assessment, however, the need to update the policy framework and regulations will be addressed if it emerges as an issue 3.2 Existing City Parks, Recreation Amenities, Open Space and Trails The City will provide available inventory data for existing parks, open space and recreational facilities. EDAW landscape architects will visit and photograph all the City parks and recreational facilities with Parks staff, and prepare an assessment of their existing condition and potential contribution to the overall parks system Modifications to the parks that could improve their maintenance, accessibility, safety, aesthetic quality, functionality and environmental sustainability will be discussed with staff and documented in the inventory The park sites will be mapped, along with existing and planned trails and open space to document the current City system EDAW will use an inventory of existing trails, bike and pedestrians paths, which is being developed through a separate consulting contract. The parks and recreational facilities inventory will be compiled into tables and summarized in text. Access to basic neighborhood amenities such as playground areas, walking paths and open, multi-purpose turf areas will be noted, as well as the quantity of specific recreational facilities such as basketball courts, tennis courts, ball fields, in-line hockey rinks, skate parks, etc Barriers to accessing nearby parks and the Clear Creek trail and greenbelt (e g major roads, railroads, rivers, disconnected road systems) will be identified, and initial ideas on improving these conditions noted Existing park classifications will be reviewed and standards developed that mesh with the City's vision for each park to ensure that the asset is providing the surrounding neighborhoods and the City with appropriate opportunities for leisure-time activities The distribution and service areas for each developed park will be mapped, and the existing level of service that the City is currently providing for various park types in each area of the City will be documented This will be done using current census tract data, Traffic Analysis Zones (TAZs), or other area delineations that allow for more detailed population counts and projections by area of the City This is discussed further in Task 4 3.3 Other Jurisdictions, Parks, Recreation Facilities and Trails This phase of the inventory is concerned with resources provided by other jurisdictions, which potentially influence the level of service required from the City As an example, adjacent communities and the school district playa role in meeting the demands of City and area residents The inventory will document the resources that are available for general public use, and will seek to identify gaps where services and facilities are not available 3 3.4 Non-Profit and Private Recreation Resources and Services Typically, many communities rely heavily on non-profit sports associations to provide programs for youth and adults. These groups may sometimes even own or partner in the ownership of facilities Private schools and other private providers such as a YMCA, or sports associations may also have facilities that serve a significant proportion of the public This task involves documenting these services and facilities for use in discussions regarding partnerships with the private sector 3.5 Potential Park and Recreational Resources This task is concerned with identifying opportunities that exist to improve the level of service in underserved areas, or to capitalize upon open space or land resources that have possibilities to enhance the outdoor recreation environment in Wheat Ridge, including pedestrian/bicyclist connections Site visits will be made to promising areas, and a photographic record will be maintained Data that we consider important to our analysis include . Vacant lands . Public lands that are undergoing transitions . Historic and cultural resources . Open space corridors . Infrastructure improvement projects that may involve a change in land use, trail corridors or pedestrian/bike enhancements A composite map showing opportunities will be developed using available digital information from the City or other sources We are very familiar with the availability of aerial photography and resource data nationwide and can easily incorporate the latest resource mapping into the database The maps will be used during the course of the planning process to understand the availability of land resources for parks and trails Task 3 Products . Summary Memorandum of Inventory and Analysis, including Tables, Graphs and Maps Task 4 - Needs Assessment Report A needs assessment for parks, open space, facilities and recreational programs will be prepared that documents the demand for services from current and future residents The needs assessment, in association with the inventory of existing facilities, will highlight potential areas of shortfall or oversupply, which in turn will give direction to future master plan recommendations, which are currently not part of this scope Identifying levels of satisfaction, perceptions, use patterns and priorities for recreational programs and facilities through contact with the user public will be an important part of this process 4 4.1 Community Survey A statistically valid survey is recommended to understand average City residents' perceptions, use patterns and priorities for recreational programs and facilities Most residents do not participate in organized recreation programs or attend public meetings. A survey allows us to capture the silent majority's opinions and recreational preferences Recent survey data associated with the Repositioning Wheat Ridge planning process will be reviewed and summarized The survey for this needs assessment will build upon this data and be designed to obtain data specific to parks and recreation EDAW will design and administer a survey of 2500 residents, and sample multi- family residential areas and rental properties more aggressively in hopes of getting adequate response rates from this segment of residents The goal is to receive approximately 300 to 350 responses from across the City, which will be accurate to a 95% confidence level, +- 5% Three hundred surveys also allow for cross-tabulating some responses to isolate the opinions of specific age groups, recreation users or other pertinent groupings of the population We envision providing results from 3 distinct areas of the City to compare responses and identify whether or not there are differences in recreation preferences and perceived needs The survey will provide a baseline of use of parks and recreational facilities in the City and identify specific parks or facilities that are favored or that are in need of improvement. The survey will also include documentation of residents' recreation preferences and activities, an indication of the level of support in the community for existing or new facilities, and may include questions on the willingness to pay for improvements or new construction EDAW will be responsible for the design of the survey and questions to be asked, based on discussions with City staff and the Parks and Recreation Commission Left Brain Concepts, from Lakewood, Colorado will be responsible for the implementation and report summary 4.2 City and Non-profit Organizations Program Participation and Interest Group Interviews In addition to the information that members of the public and Parks and Recreation Commission contribute, City parks and recreation staff will provide information on how each of the park facilities is programmed, participation rates and trends in City-sponsored programs and issues with scheduling and maintaining existing resources In addition, representatives of special interest groups that are active in the area will be individually contacted to identify potential demand, usage patterns, satisfaction levels with existing facilities and 5 recreation opportunities, and other information relevant to the analysis These groups will include, but are not limited to, youth and adult: . Softball . Lacrosse . Fishing . Baseball . Soccer . Football . Basketball . Bicycling . Fitness . Equestrians . Trails . Cultural Commission . Seniors . Audubon / Bird watching Societies . School District Intramural and After School Recreation/Leisure Programs . Other identified groups in Wheat Ridge or the area. A summary memorandum will be prepared that documents the results of the interviews 4.3 Recreational Program Analysis In this task, EDAW will use available and existing recreation program statistics provided by City staff, and new data from key individual and group contacts listed above to quantify the current and historic levels of participation at existing facilities by type of recreation service, location and season This analysis will indicate which program areas have gained popularity in recent years and which activities draw less support. Also, usage patterns can indicate whether or not a facility is over or underutilized To the extent that the data exists, we intend to . Examine trends in participation by recreation service . Identify any differences in facility and participation by areas of the City . Identify specific facility criteria and the satisfaction level with the quality of facilities . Identify the need for additional facilities or changes in the efficiency of scheduling existing facilities 4.4 Community Comparisons and Trends This subtask involves reviewing what other communities are providing as well as documenting trends both regionally, statewide and nationally 6 EDAW has an extensive in-house database collected from other communities in the Rocky Mountain region over the past 5 years This database documents each community's standards and existing level of service for parkland, trails and specific facilities, such as soccer fields, ballfields, swimming pools and recreation centers The comparison with other communities will help Wheat Ridge determine what is the "norm" in other cities, and serve as a starting point for developing standards specifically tailored to Wheat Ridge In other cities, this comparison has proven to be extremely valuable in assessing identified needs and demands for new facilities by establishing an appropriate context for comparison For example, at what point does demand for a particular activity become "extraordinary" and thus require partnerships and private financial support from participants or others to meet additional facility demands? What are reasonable levels of service for Wheat Ridge to provide for parks and recreational facilities? The database will be updated with 3 new peer communities and information used during work sessions with the Parks and Recreation Commission - 4.5 Demographic Data, Population Projections and Development Patterns Analysis This task is critical to understanding the future needs of the community It involves documenting the characteristics of existing and future residents of Wheat Ridge, and the land use patterns that influence the demand for parks, recreation services and trail linkages The City's vision for future land use, and the Repositioning Wheat Ridge document should serve as the basis for this, supplemented with recently developed or approved redevelopment plans and population projections We will work directly with the Department of Community Development and the Economic Development program to document growth and redevelopment areas, and land use changes in the City 4.6 Needs Assessment Report Needs assessments compare demand with supply, and in doing so, highlight areas of deficiency The need for additional parks, improvements to existing parks and recreational facilities and programs, and possibly additions to the facilities and services offered by Wheat Ridge will be summarized in a Needs Assessment Report. This report can then be used by the City to determine a future course of action Proposed projects, cost estimates and action plans are not part of the needs assessment, as this requires additional meetings, mapping and decisions regarding policies and priorities The preliminary draft report will be for staff review Comments will be incorporated and a draft report prepared The draft report will be presented to the Parks and Recreation Commission to receive comments. This meeting should be advertised to the public and copies of the document made available The draft plan and comments received to date will be presented to City Council 7 for comments. Comments will be incorporated into the Final Report, as applicable The format of the report and the depth of comment revisions will be mutually agreed upon by the City and the consultant team prior to their inclusion in the final document. Task 4 Products . Interest Group Interviews Summary Memorandum - Digital file and 20 copies for staff and Parks and Recreation Commission . Survey Summary Report - Digital file and 20 copies for staff and Parks and Recreation Commission . Preliminary Draft Needs Assessment Report: digital files for staff review purposes . Draft Needs Assessment Report: 25 black and white copies of text and color copies of maps for Staff, Parks and Recreation Commission and City Council Review Digital files for reproduction and distribution by City staff . Draft Inventory / Analysis Maps 1 copy each at full-size Digital files in PDF format. . Final Needs Assessment Report: 3 bound color copies and PDF digital files . Final Inventory / Analysis Maps PDF digital files and 1 copy each at full-size - 8 Wheat Ridge Parks and Recreation Needs Assessment EDAW Fees and Expenses The following fees include expenses and are generally assigned to each task as follows Task 1 - Project Start-Up Task 2 - Team Communication and Public Involvement Task 3 - Inventory Task 4 - Needs Assessment Total $1,150 $8,350 $15,550 $24,950 $50,000 - ATTACHMENT 2 ITEM NO' \ l C. REQUEST FOR CITY COUNCIL ACTION '/$~' i I , rUI COUNCIL MEETING DATE. January 9, 2006 TITLE: AWARD SOQ-05-46 YOUNGFIELD STREET, 38TH-44TH A VENUE IMPROVEMENT PROJECT DESIGN IN AN AMOUNT NOT TO EXCEED $377,640.00 o PUBLIC HEARING ~ BIDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1ST READING (Date._) o ORDINANCES FOR 2ND READING Quasi-JudIcial o ~ Y"'J ~0~ CIty Manag . - EXECUTIVE SUMMARY: Staff has completed the selectIOn process for an engmeering consultant to deSIgn the widening of Y oungfield Street, 38th to 44th Avenue. ThIs Project will consist of widening Y oungfield to a four-lane facilty to accomodate current and future traffic in the area. Y oungfield Street is, and WIll continue to serve as, an essential north-south arterial street which IS in need of capacity expanSIOn. In addition to the madequate capaCIty, the current faCIlity does not have turns lanes at various locatIons to maintain safe traffic flow. The improvement is also needed to accommodate the antiCIpated new traffic generated from the Cabela's Development. The design schedule will provide for the project construction to begm in June 2006 On November 22,2005, five (5) submittals were received. Interviews were conducted on December 19,2005, with three firms. The number one ranked firm following the interviews was Felsburg, Holt and UlIevig, Centennial, Colorado based on qualifications, experience, project approach, mnovative ideas and the project team. Staff recommends design award of the project to Felsburg, Holt & UlIevIg of Cenntenial. The negotiated contract for the work anticipates engineering fees of $342,640.00. Approval of a $35,000 aUXIliary amount for any addItional related design services is also requested. COMMISSION/BOARD RECOMMENDATION: None STATEMENT OF THE ISSUES: The 2006 CIP Budget mcludes the desIgn and constructIOn of the Y oungfield Street widening project. Improvement of Young field Street from 38th Avenue to 44th Avenue has been warranted for many years and will be required to accommodate the traffic generated from the Cabela's shopping center. Limited staffing in the Engineering Group ofthe Public Works Department requires use of outsourced engineering services for large projects, such as the Y oungfield Street widening improvements. Felsburg, Holt & Ullevig prepared the I-70/32nd Avenue Interchange System Level Feasibility Study and are completing the Environmental Assessment for the Improvements identified in the feasibihty study Felsburg, Holt & Ullevlg are fmmliar WIth the improvements Idenhfied for Y oungfield Street, as well as the coordination required with CDOT concerning the design of the ramp Improvements at the I-70/SH58 interchange. This background involvement will assist Felsburg, Holt & Ullevig in completmg the design of the Youngfield project m a tImely manner. AL TERNA TIVES CONSIDERED: No award and Youngfield Street, 38th Avenue to 44th Avenue, Improvement Project will not be accomplished. FINANCIAL IMP ACT: Funding for this program has been approved as the Y oungfield, 38th to 44th Improvement line item of - the 2006 Capital Investment Program budget in the amount of$3,600,000 00 ThIS budget mcludes design and construction. RECOMMENDED MOTION: "I move to award SOQ-05-46, Y oungfield Street, 38th to 44th A venue Improvement Design, #S-05-06 to Felsburg, Holt & Ullevig, Centennial, CO in the amount of $342,640.00 1 further move that an auxiliary amount of$35,000 be established to accommodate any addItional design service beyond the specified work. I further move that all costs associated with this contract be paid from account number 30-303-800- 843, and that these funds be encumbered for the length of the project in accordance with Ordinance #787,1989 Series." or, "1 move to deny award of SOQ-05-46 Y oungfield Street, 38th to 44th A venue Improvement Design for the following reason(s) " Initiated by' Report Prepared by' Reviewed by' Steve Nguyen, Engineenng Manager Tim Paranto, Director of Public Works Lmda Tnmble, Purchasing Agent Attachments: 1 Project Location Map CAF Youngtidd Design.doc - L----i I , tn >- ! >- , Vlj V ~ I z '" 5 0 c 0 - '" z ;; AV "";rd;>. ~l'J"Y >- Vl o ...J W G: '" Z :::J o >- 4 - PROPOSED PROJECT c:::::J o 3 ~ o~n~ d cr: ~ ~~~ 37TH PL ~"~~ " t> ! ~ i 36TH" ;'L~ .-- 36TH AVE UNINCORP. JEFFCO ' i ~ >- Vl >- I '" crt. ~i t> ~1ii ATTACHMENT 1 ITEM NO' 1.. }), REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: January 9, 2006 ~'~'-/ c-('(' \. <)____ ,~J TITLE: MOTION TO ADOPT THE 2006 CITY COUNCIL REGULAR MEETING CALENDAR D PUBLIC HEARING rg] BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING (Date. _) D ORDINANCES FOR 2ND READING QuasI-Judicial D Yes rg] No I '~~\~ieC} ,,~J, ~ . /-~-- ~~ City Mana eM EXECUTIVE SUMMARY: At the December 12,2005 Regular City Council meeting the item was removed from the agenda to allow for discussion at a study session. The item was dIscussed at the December 19th Study Session and direction was given to brIng the item forward to the regular CIty Council meeting. The Wheat RIdge City CouncIl may adopt by motIon the 2006 City Council Regular Meetmg Calendar. This includes scheduled meetmgs for regular CIty Council Meetings, Study Sessions, the Annual Town meeting, and City of Wheat RIdge holidays. The proposed calendar is Attachment 1 COMMISSION/BOARD RECOMMENDATION: N/A ST A TEMENT OF THE ISSUES: The regular meetings of the Wheat Ridge CIty CouncIl are based on the CIty Council Rules and the City Charter It should be noted that three Study Sessions m January, February, and September that fall on holidays when the City is closed have been scheduled for Tuesday Also, as Independence Day falls on a Tuesday thIS year, the July 3rd Study Session has been eliminated, as well as the City Council regular meeting on Christmas Day Adopting the regular meetmg calendar for the year is more efficient and enables the Mayor, CouncIl and staff to schedule other events and travel in advance. The CouncIl will be able to amend the schedule by motion throughout the year, if necessary ALTERNATIVES CONSIDERED: Alternative I Amend the proposed calendar within the parameters ofthe current Council Rules and Charter. Alternative 2 Do not adopt the 2006 CIty Council Regular Meeting Calendar FINANCIAL IMP ACT: N/A RECOMMENDED MOTION: "I move to adopt the 2006 City Council Regular Meeting Calendar." or, "I move to deny the adoption of the 2006 City CouncIl Regular Meetmg Calendar for the following reasons Attachments: I. Proposed 2006 City Council Regular Meeting Calendar. N ~ ~ = -..J~'" o~-" ~~'" ~~'" ~~g , , " :::-e:.: ~ ~ ::-. ~ " ~ '10'3,. ;0 T" ~ ,...... ;,.-' o..;~ <C. 0 g~ " , " 0~ g 0- o -. N N ;,.--!N 5-8 0'" ~ ;:'3 ""I N ~ 0- " ~ 5 "" :>:-9 " c ;'0 o '" ~. ~ t"':::~ " 0-' ;.~q ~6;: .,. .. = S' " 'j "" - . ' 0 ~~i. 'O~ ~ S' .... rJjf""',;'>'J'o ~a5-~ Q' ~ g '"2 ~ ~ ~. ~ ~" .. ~ t.f,I== <=>(fl ",- . " ? .~ N Ul N 0\ r .E Q r n " ~ ~. N -J ,...... U1 ,...... 0\ ,...... -J c:: g- " ?' " ?: 1-. "- ?; --! ,...... Q g ,.",.., ~ '9 \#W :::-. :: o , ~., o g S"'- ;.; ,~ ~ is " n':-,", o vo So 3~ v;"3 'e. \ g~ '" " " 5 "" ~~$. '" =- .( = ~ ~~- -;~ " ,.. " '" i~ g. -" .. .., '" <=> !' S N oe ....~'" Q~~ ~ 0:...... "'~ '" ~~g " " ~~:.: " 7 -~ =" - T"~ S' T" ,...... ~ N ~ I~: ("') ~g .. .., <=> .~ <=>c:: '" - . '" S ~ . ~ '=:-0 ~ ;" -6s. -.., " ~ oe ~ ,...... ~ ~ 6 ,.... ~.~ ,...... v, ~ 'g. ~ ::: ~ :; "- --- ? ~ ,... ;'0 ~ ~ 0'" ..- ~.~ r .E " s; r n' " " ~ ;; "" N ,...... - ,,~ " -. ~4 .~ ;[ '" - o...t~ ::;0' " ~ -" _' 0. ;-1 "" '7 " .; ;'C ~ ;'0 0'" ;2.S ...... \ ,- a: '" " '" " ~ "- ::' ~ ,,&;0. o =+ < o o c ~ n -. - ~ "" :::.... ".... 0'" 3 c 3'" ~. 9 o. >-c: " - '" " " ;; "" Ul o p - ~ ~ Q. p ~ ~ ,...... ~ 0\ "'t'J :::. ,...... ~ -J ~ ATTACHMENT ~ c.. cs "0 c: t\) a \J - .- u c: :J o \J > +- .- \J ~ ... m ~ ... .,0 Q) ~ .;: k, ~ ff1 =1;: ...;: =s.:; I Q =- W .= '" '"" ~ y b ~:= :: "0 t:o .~g ~ (.;I e - ~ ~~~~~ ::u~~.5 ~ .......GO ~ 1.- ~ == I ;:. ~ ~ ::= ......- - ~dQ~O - ~ ~ " " '" c:: " l '~ 8.g o E 00 t-.U M ~ ~ ~ ....-I '" ~ ~ ~ ~ ,,-..I ,,-..I = ,,-..I '" " ';;' " u .~ :0 =' .~ E .;g' '" 0 0-'" 0\ &~ oe e E :; ~ .9 \ ~ ~.~ o E c: 0 ;,cu 0; '" " " " c<: " '" :E - '.f E _ 0.0 o~ ~ =' -n<<: r- ~ l.() -6'~ Eo:. "'0 :=!'f"l ~~ :0 \ .0 " ..., c ,...~ - ~ .- .. WrJ:. oe ,,-..I r- ,,-..I ~ ~ '" E a '" ~ .% I ~. ~.~ o E o c ~u l.() ,,-..I is 'if. ~ ~ .~ J. E ~~ \ g E .;:; C.e gB t-:cC. ~ ,,-..I ff1 ....-I .. -E .. .. :: " ~.; . .. .. .- t~ u " g ~ ~ ~Q.Q. ~~g :..;;;;';': M ~ l.() N ~ M '" " ":;; " u .~ '0 "2 '" !E. if< ;:: EE o.~ ~ " - .~ ~." r-:< :0 =' S!' --' ff1 M \ u E 'c '" 0 ~"" 5~ "'<<: M M 0; ~ " " ~ ~. e c :: Ii '" cilo -E. :=t"l ~ ~..:= I r::l \ ~.~ a ~ ~ ~ .f"~ .,:, -< u 'J'J ,,-..I M = N ~ ;; .. :a ~~ ~' I..J.". =<t <GC =~ ~c 2 v=Q 0\ ,,-..I oe M "" " 'if, =' o :l: I ;..-, E 'C 0:.0 o~ o =' r-:< r- N OJ) .: -: .. :: " ~ "; , .- .- .- ...~ ::~~ u c: =' . . c e e u ~c.. ,eQQ ._ f'f') Q v~r-: ~ N ~r.~ e: =~ ~~ '" ? ? g " M .....-=::.; -... " " " , ::-. #1 " - 1Qz.. 5' ,. ~ eI\ ~ -.:a ~a ~~ S' ,..., :I c: , " a-" ., M ~:.; 0:/1 ~- . " ? .~ ~ 00 ~ \I:) ~ ~ ~ ~ ~ ~ -..1el"!""" =~::: 0.0....... ~~ '" '? '? g' , ' ~ .,."'C:::': ;:... ;.~ " - ,. " " - 5' ,. ~ ~ fJ\ ~ :::: ~D ~ .::. Q' ,.., -= ~: , " a-" .. M c...o= "'CJ1 '"'- . " ? ,~ eI\ ~ o :::: ~ ~ -J ';;:l '" ~ ~ ~ 00 ~ ('\ -. \I:) N fJ\ -+ -< :s: ('\ ~ 0 !:l... C :s n -. - ('\ ~ ~ ~ \I:) ~ p - ~ ~ eI\ ~ :s ....., Q. ;:s- p :::: -S ~ ~ ------~ ~ ~ ~ fJ\ ~ -J """'" ~ ~ "'!'l :!. """'" 00 """'" """'" ~ V'l :::. ------------ ~ N := ...... \I:) N c = ~ s: a-, v )> -< 1Jl ,,' :: ~ :s .ft 1i -->~~ N wa ...... -.J~~ ...... ~O. ~ e,~::; ~4 o~::.: '" - <:= O'~ ~ -.l ~o~ = "'~ ."", ~ c' ,.., ~"? ,.., c' ,.., ~ ~ ". " " ? ? " " " " I " " I " , " ~" " ~" ~ n " n n " n '4l"~~ f"H::': ~-=::: (,hi:::': ~ ~ -=\f] ~~ <=>'l' n n n , ." - ." - ::: -=.~ . " :t. ~ . " " - ? ,~ " - ?.9: ~~ ~~ ;. ;S' ,. ,. N ...... ...... ~ tI1 QO ...... ;:? '" N ...... ...... tI1 a-, \I:) N ('\ -- -+ ~ < ~ ('\ 0 c: =' n -- N N ...... ::I: a-, - c ('\ -.l = ~ S u C) )> - -< (\) ,;: ';l =' '" :: ~ '" " , C) <;j ., N N ...... ~ -.l QO ...... ~ 6 ~ 0 s: 0 " Po ::;' ;;; .. "' N N ...... QO ...... \I:) N tI1 1Jl 9.. ~ ~ ~ ~ ~ ~ -J 9 ~ ->~"" ~ ~a ~ ->~"" ~ ~a ~ i;,t;.::; o~-:: \.t:; o~....... ~ ~..:=: 01 c:=c:=~ ~~ 0 "'?'? I""': Q' ("'. ,?-;:l "" Q' r"l ? ? <0 " <0 ? ? >:, " <0 > " I " " \ " ~ ~ "," " "," ~ ., ~ . . ~ .. M ~ ",,,, .....== ~~;:.: 1M::; - ~ ="" =rro " " " " '7 " ~ ' ~ ~ "O~ :::\ ;.~ - '7 . " g SQ. :s' - SQ. "";: . '" "";: . ~ ~ ~. =. :;; " " '" "" "" '" ---- - ----- yJ ~ ~ \.t:; ~ ~ yJ ~ ;:' <to Vl s:: :::\ yJ ~ ~ ~ yJ ~ ~ -J ~ n -. ..... ~ -< ~ n 0 c :s ---- n ------ -. ~ - ~ ~ ~ n 01 ~ ~ 0 - ......, t') ::s- :s s:: 0.. 0 ., --- ---- ---- - ---- ~ ~ ~ 01 ~ \.t:; ~ "rj ..., _. ---- ~ yJ ---- -- ~ -J ~ ~ ~ Vl 9. ~ N ()l ,.... ~ ,.... ,.... ... CIJ :: :s ...."',-, ~ ~a ,.... ...."',-, ,.... ~~ ()l Qt;;.=: ~ - S~~ Q =='~ 0'\ ~.~ ~ ~ Qt.< ~ giz """" ,.., 0 ,.., "" "" " H 0 = 0 ? ~d' ...,C = I c -;>> = ",= = ~ " ~ ' , ~ 2ir-- ;::, ~""tl= \,oJ = ~~~ -.., Q'J'! ..., Q " " " 'i' " , ",,- 0 :s ::-. '7' . = ,:. ~ = - ?8' = - ~ .. :: 3Q~ - Z = ~. .. -- N N ,.... 0"- -J 0 ~ ~ '" ("\ -. -+ N ~ ,.... -J -< ~ ,.... ... ("\ 0 ~ c :s P... n -. - ("\ p - ~ N ,.... ~ ,.... (\l :s ~ N ()l Q.. p -s '-4 ..., ;:: ~ o N ~ ,.... 0'\ ~ N ------------- ~ N ... ,.... -J ,.... o ~ -------- CIJ :::. YJ o YJ ""'"'"' -''''''' ~;,;.~ QQ~ "0"0 '" ~ ~ g' " ~ ~~::: ~ ':' -., S" ... (fQ a s' '" N YJ N ". N Ut N 0"1 "'''' f.'";l ;...~ ~ - ~~ o' ~ = 0" I " "," .. ~ 1:,,0.1= 0", .,,- . " ? .S- N -.1 N QO N \0 ""'"'"' 0"1 ""'"'"' -.1 -''''''' o~=: =' <:l'~ "O"C ~ ~ ~ ~. I I ~ #""'::1= -... '" '" '" , =. ~ " - "" '" :l. 5' "" ""'"'"' QO ""'"'"' \0 N o N ""'"'"' N N \0 ""'"'"' o ""'"'"' ""'"'"' ""'"'"' N ""'"'"' YJ ':J'i~ '" _. ~ :;'" o' ,..., = o' I " "," .. ~ ~:; 0", .,,- . " ? ,~ ""'"'"' ". ""'"'"' VI N ~ :::; YJ ". VI 0"1 -.1 QO ""'"'"' ~ :::; ;? '" ~ '" I::<.. ~ _. -+ < ~ o c ~ n -. - ~ Q - t') ~ ~ Q , ;;:J :::: ~ -. ~ ..... tV o o 0\ ~ -1 ~ ~ 'J'!r"': ~ ;..~ ~4 E; "..... = 'e: , .. ",= ~'a. <='if' '0 - . .. ? ,~ ~ '-t:J ~ a ~ ,... ~~Q <=,<=,"" ~~ ~ s s 0 . . ; ~ .~~~ I"!l 7 S.~ rfQa = "" ~ ~ ,... ~ a-. Vl ::: ::s ,... ~ ~a ~a o. ,..., ::I o' \ .. ",= ., ..., f",o,I::; <='if' '0 - . = a,s- -1 ~ c ::s ,... tIl ~ ,... ~ '" ~ ~ ,... '-t:J ~ ('\ a ~ a-. _0 :t ~ ('\ >;;.. 0 c fi _0 - ~ ~ ,... ,... ~ ('\ ,... ~ -1 a C) - ('0 "'-l ~ ::.- 0- ::: ~ - -------- ~ ,... ,... ~ tIl ~ ,... ~. ---- ~ ,... a-. '-t:J ,... ~ ----- tIl Vl 9.. N .a;. ,..... -:) ,..... ~ w C/J :::: ::: s~2 N 'JJ""'l ,..... -' '" " ,..... =~ .a;. ~ =.- ot;..~ 0-' =<:0'''-: Ol ~ " QO <::I =:....0: ,..... -'~ "'''' " o' " "'''' " ' - ~ ~ 6' 0 6' n c;' 8;- = r = = >= , , 0 ",= = ~r"J ~ :!:"'a= .. ~ ~ 1M:': ~~::; ~[ :i 7 O'J'; '" ~ ~ '( " .. ::: =. :::: . = ::-. 71' Q'Cl. 0 .. 3 Cl. = - 0 "" ."" ere .. ... ;. ~ '=' 0 .r " ere ere .., N ,..... ,..... 'Jo" Ol "'l ;.... ~ - 0\ \C N ~"" o' " 0 6' r = ",0 .. ~ :::'l ......= ='J'. - "'~ CO . = 3Cl. . "" N N ,..... 0\ C'\ -. -:) ~ W -+ < ~ ~ CO ~ c :s n _. - C'\ N N ,..... -:) Q - QO ,..... .a;. (\) :s ......, c.. :::" Q :::: , N \C N N ,..... Ol QO ,..... ~ W ::I:::I: N ,..... \C N 0> " ~ ~ ~ "'c- W 0\ 0> - 00 0> )> "'-< '" C/J ~ ~ '" --------------/ --- t-ol \I:) .-~ .~ - ~ ~ ...... ~ ." -<. "'- o ,; " " " ~-------- - t-ol t-ol ~ ~ -,,,,r, .' .~ .... g~.1 ~ "d (j ;s~ . . .. , " ." -= ::.: wi'A""\ .., .., " . e.~ ~~ ~ S' ,. ...... ~ ...... tit \Zl s:: :::5 t-ol ~ rfJ~ " -. ~.1: ~Q \ .. "," ~'a.: ""'" ~g ao. ..... ...... (;J\ ~?:'o. $~.'.1. ",,=,,"0 ("J ss~ . . .. . .., -?~::;:; -'" " " " ' ::'~ .. " "'z. .. ,. \I:) _1fJf"'" g~~ ~o: ,..., '...J ~ '0 ." \ ~ """," ..(~~ OOrfJ 3"? g ;><f8: .;; -0 S t-ol ~ ~ ~ t-ol ~ ...... -1 ...... ~ ~ ", ~ ("\ -. :i ("\ \ -. - t-ol tit ...... ~ ...... ...... ~ \:l.. tit ("\ e- ~ ~ ~ t-ol (;J\ ...... \I:) ...... t-ol ...., ':S" s:: (;J\ t-ol -1 t-ol ~ ...... ~ '"!'\ '"" _. -------------- -1 t-ol ~ t-ol ...... ...... ~ \Zl 'a -,,,,,,, e=~;:; ~ ~'~ "'C"O r'" H ~l " ~ ~~::.: -... ~ ~ ~ , =-.7 " - 10 :: :;' 10 N 0\ N -.l N QO [9 ",,-, o' "..., = -e: , " ",= .. ~ <".1-;':': =", .,,- . " ? .~ N \C t.;.J ~ 'C'=~ ~ sa: ...- 1:;1;- >= ~\'.: ~~ ::r~ "Q. = ~ 10 ~. ,,' "" """""' \C N ~ ~~2 ==~ ":l ":I ("'- ~ ? g" , = ~ ';"iI'-C:': -... ~ ~ " , ~. 7 " - TQ ;. " 10 N """""' N N N t.;.J N .&;;io. N 01 """""' N """""' t.;.J """""' .&;;io. """""' 01 ",,,, ~ ~. '" - '" .'" Q' ;., " <0 I " ",= .- ..., ...,..:::.: =", .,,- . " EI Q. . .., t!1 t"'" t!1 n -l <5 z o ;> -< """""' 0\ """""' -.l "'" f";~ -~ ~.~ ... - " - = " '" = Q~ " - ... ., - '" ., ~ ::rQ. '" S ~ Q. """""' QO Ul 0\ :J: C S > -< < " ~ P' " '" o ~ -.l QO \C """""' ~ """""' """""' VJ S """""' N ~ :::'l ~ ~ I::l... ~ =+ < ~ o c ~ n -. - ;2 :::: ~ p ii" ~ 0.. P ..., t.;.J ...". ...( -. .&;;io. VJ 2. "'T'.'J: " :) ~ G v > -< Z n '" ~ ~ -< n ~ o=~ ~ o~. r-"" =:1: _" ...= ...~ ,,0- "~ =," ... "" ,,' 3 e N ~ N tIl Cf'~ " ~. ~ ~ ~ .~ o' ~ '= o. I C a-= .. " ~= QCf' .,,~ . C ?e ~ -J ~ QO :-;I~~ QtoW::': .; =~ '? '!' ~ ? ? g , , = ::~2: :; ~ =. ~ = - (JCi ;;; ,. ~ C ~ ~ ~C. ~~ o' ,..., :: e; \ C a-= ". n ......:.: QCf' ." - . C S "" . "" ~ N 0\ ~ ~ ~ N J:l I::: :::: ... ~ ~ tIl ;? '" N N ~ 0\ ("\ -J C ~ -. -to < ~ ("\ ~ 0 c:: :s n -. - N N ~ -J ("\ QO ~ ... Q - (\) ;;i :s Q.. Q ., N ~ N N ~ tIl QO ~ "':j "'" -. ~ N :t ~ ~ N c C ~ ~ 0\ '> -< '" Vl = ~ = " 7" " =' ITEM NO' ~l REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: January 9,2006 I'r$~' ~ IIU 2006 SCHEDULED FLEET PURCHASES: THREE POLICE SEDANS, ONE SUV, ONE I-TON 4X4 CREW CAB TRUCK WITH FLAT BED STAKE BODY, ONE I-TON 4X4 TRUCK EXTENDED CAB WITH DUMP BODY, ONE MEDIUM DUTY 4X4 TRUCK, ONE SMALL 4X4 CLUB CAB PICKUP TRUCK, ONE SMALL EXTENDED CAB 4X2 PICKUP TRUCK AND ONE LARGE 4X2 PICKUP TRUCK IN AN AMOUNT NOT - TO-EXCEED $261,205 TITLE: o PUBLIC HEARING I:8J BIDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1 S1 READING (Date: _) o ORDINANCES FOR 2ND READING Quasi-JudicIal. "~ G c.::>---->rC\ City Manager d EXECUTIVE SUMMARY: Staff recommends the purchase of the following vehicles under the State of Colorado pnce agreements. Three (3) new model year 2006 Ford Crown Victona police option marked sedans One (1) new model year 2006 4X4 Chevrolet Trail Blazer One (1) new model year 2006 4X4 Chevrolet KodIak C4500 One (1) new model year 2006 4X4 GMC 3500 extended cab with dump body One (1) new model year 2006 4X4 GMC 3500 crew cab WIth flatbed stake body One (1) new model year 2006 4X4 Dodge Dakota club cab pickup One (1) new model year 2006 4X2 Chevrolet Colorado extended cab pickup One (1) new model year 2006 4X2 Chevrolet Sllverado 1500 pickup $20,87l/ea $20,376 $30,126 $35,389 $31,850 $16,088 $15,435 $13,328 Staff also requests approval to purchase, mstall and/or relocate auxiliary equipment reqUIred for the operation of the vehicles, along WIth installation of markings and communication eqUIpment at a total cost not-to-exceed $36,000 The total cost of the vehicles, including preparatIon for use, is not-to-exceed $261,205. The 2006 Budget for these vehIcles IS $296,000 COMMISSIONIBOARD RECOMMENDA nON: N/A STATEMENT OF THE ISSUES: Staff recommends the purchase of the following vehIcles: three (3) new model year 2006 Crown Victoria police option marked sedans wIll replace one (1) existIng hIgh mileage 2001 Crown Victoria police sedan (umt 98) in the Patrol DIvision, and two (2) existing, high mileage 1999 Ford Crown VictOrIas (units 59 and 60) in the Traffic DiviSIOn of the Police Department. All eqUIpment is available through the Colorado Price Agreement #07006YYY08M. Units 59, 60 will be rotated to the AdmInistratIve Services Department and Parks and Recreation Department to replace umts 53 and 56 Units 53, 56 and 98 will be sold at auction. One (1) new model year 2006 4x4, Chevrolet Trail Blazer will be purchased to replace one 2001 Honda Accord LX (umt 204) in the Administrative DivlSlon of the Police Department. Unit 204 is to remaIn in servIce in the Police Department to meet the vehicle needs of added staff. All equipment is available through the Colorado Price Agreement #07048YYY56M. One (1) new model year 2006 four wheel drive. I-ton GMC 3500 crew cab and chassis with flat bed stake body will replace one (1) existing, high mileage 1993 Chevrolet C3500 crew cab pickup with flat bed stake body (unit 295) in the Operations Division ofthe Public Works Department. All eqUIpment is available through the Colorado Price Agreement #07048YYY 48M. Unit 295 will be sold at auction. One (1) new model year 2006 four wheel drive, I-ton GMC 3500 crew cab pickup WIth dump body WIll replace one (1) eXIsting, high mileage, 1990 Chevrolet C2500 pickup truck with dump body (unit 63) in the Operations DiVIsion of the Public Works Department. All equipment IS avaIlable through the Colorado Price Agreement #07048YYY63M. Unit 63 will be sold at auction. One new model year 2006 four wheel drive, Chevrolet 4500 cab and chaSSIS will replace one (1) existing, high mileage 1990 Ford F-700 cab and chassis with chipper box body, (unit 65) in the Forestry Division of the Parks & Recreation Department. The Chevrolet 4500 cab and chaSSIS is available through the Colorado Price Agreement #07048YYY63M. The new chipper box body will be purchased and Installed utilIzing the City's standard procurement policies because a State Purchase Agreement is not aVaIlable for this equipment. Unit 65 will be sold at auction. One (1) new model year 2006, small-SIze, extended cab, two wheel drIve Chevrolet Colorado pickup truck will replace one (1) eXIsting, high mileage pickup truck (unit 368), in the Maintenance Division ofthe Parks & Recreation Department. All eqUIpment IS available through the Colorado Price Agreement #07048YYY37M. Unit 368 will be sold at auction. One (I) large-SIze, two wheel drive light duty Chevrolet Silverado 1500 pickup truck will be added to the current fleet inventory to accommodate vehicle needs as a result of increased staff in the MaIntenance DiVIsion of the Parks & RecreatIOn Department. All equipment is available through the Colorado Price Agreement #07048YYY38M. One (1) new model year 2006 small-size, four wheel drIve Dodge Dakota club cab pickup truck will replace one (1) existing, hIgh mIleage 1995 Chevrolet S 1 0 pIckup, (unit 181) in the BuildIng Division of the Community Development Department. All equipment is available through the Colorado Price Agreement #07048YYY43M. Umt 181 will be sold at auction. AL TERNA TIVES CONSIDERED: Purchase all vehicles and eqUIpment through City bid process. FINANCIAL IMPACT: The funds for the purchase of these vehicles are budgeted in the 2006 Pubhc Works Department General Fund budget, Account Number 01-303-800-807, Fleet Replacement. The combined total approved budgeted amount for the cost of the vehicles and the costs of the transfer, purchase and mstallation of new and used equipment, markings and communications and other miscellaneous eqUIpment IS $296,00000, and are Itemized as follows' (1) Three new model year 2006 police option marked sedans $90,00000; (2) One new model year 2006 police administratlOn SUV $35,000.00; (3) One new model year 2006 full-size, four wheel drive, one ton GMC 3500 crew cab cab and chaSSIS With flat bed stake body $25,0000.00; (4) One new model year 2006 full-size, four wheel dnve, one ton GMC 3500 crew cab and chassis with dump body $40,000.00; (5) One new model year 2006 full- size Chevrolet 4500, 4x4 cab and chassis with chipper box/dump body $50,00000; (6) Two new model year 2006 small and large size, two wheel dnve, pickup trucks $36,000 00; (7) One new model year 2006 mid-Size four wheel drive extended cab pickup $20,000.00. RECOMMENDED MOTION: "I move to approve the purchase of three new model year 2006 Ford Crown Victoria, police option marked sedans from Lakewood Ford Inc., Lakewood, Colorado m the amount of their quotatlOn of $20,871.00 per umt. I further move to approve the purchase of one new model year 2006 Chevrolet Tail Blazer from Dellenbach Motors of Fort Collins, Colorado m the amount of their quotation of$20, 376.00 per unit. I further move to approve the purchase of one new model year 2006, full-Size, four wheel dnve, one ton GMC 3500 crew cab and chaSSIS with flat bed stake body from ChamplOn Chevrolet., Windsor, Colorado m the amount of their quotatlOn of $31 ,850 00 per umt. I further move to approve the purchase of one new model year 2006, full-Size, four wheel drive, one ton GMC 3500 extended cab and chassis with dump body from Champion Chevrolet, Windsor, Colorado m the amount oftheu quotation of$35,389.00 per unit. I further move to approve the purchase one new model year 2006, full-size, four wheel drive, GMC 4500 cab and chassis from Champion Chevrolet, Windsor, Colorado in the amount of their quotation of$30,126 00. I further move to approve the purchase one new model year 2006 Chevrolet Colorado two wheel drive, pickup truck from Al Serra Chevrolet, LLC, Colorado Spnngs, Colorado m the amount of their quotatlOn of$15,435 00 per umt. I further move to approve the purchase of one new model year 2006 Chevrolet Silverado 1500 two wheel drive pickup truck from Dellenbach Motors, Fort Collins, Colorado in the amount of their quotation of$13, 328 00 per umt. I further move to approve the purchase of one new model year 2006, four wheel drive, Dodge Dakota club cab pickup truck from Carhn Dodge, Inc., Colorado Springs, Colorado m the amount of their quotation of $16,088 00 per umt . I further move to approve the expenditure of not-to-exceed $36,000 for the purchase, mstall and/or relocation of auxilary equipment reqUired for the operation of the vehicles, along with installation of markings and communication equipment. I further move that all costs associated with these purchases be paid from account number 01-303-800-807, and that these funds be encumbered m accordance with Ordinance #787, 1989 Series." or, "1 move to deny purchase for the following reason( s) Report Prepared by' Reviewed by: Greg Knudson, Operations Manager Tim Paranto, Director of Public Works Attachments: 1 Fleet Replacement Guild lines 2. State of Colorado Price Agreement for Large Police Patrol Sedan 3. State of Colorado Price Agreement for Medium size 4X4 SUV 4 State of Colorado Price Agreement for GMC 3500 I-Ton 4X4 DRW Pickup 5 State of Colorado PrIce Agreement for Small, 4X2 Pickup 6 State of Colorado Price Agreement for Small, 4X4 Pickup 7. State of Colorado Price Agreement for Large, 4X2 Pickup 06010906' Fleet CAF final.doc .----~.- ~~~ --~ "?j~:,:. OPERATIONS DIVISION '::;;;.::; FLEET REPLACEMENT GUILDLlNES Ow of 'v,.'tw,.at Ridge Department of Publll: W"IXs The current fleet replacement guidelines are based upon the age and mileagelhours of the unit. Old age or high mileagelhours does not automatically justify replacement, but instead triggers an investigation into all reasons for replacement as noted below: . High and/or rising maintenance/repair costs. . High and/or rising operating cost (fuel economy). . Excessive downtime. . Past useful service, technological, or economical life (see definitions below) . Parts/service no longer available. . Federal, state and/or loCal requirements render unit not legally usable. . Overall mechanical condition. . Overall physical appearance. . User distrust and/or dissatisfaction due to perceived unsafe condition of vehicle based upon high mileage. . Poor utilization (unit too big, small for job, seasonal use only, etc.). If possible, a unit that has no other deficiencies other than poor utilization will be moved within the fleet rather than deleted. DEFINI110NS Service Life: Refers to the amount of time a unit is capable of operating and rendering service. This life may be indefinite if the unit receives adequate maintenance and wom out parts are dutifully replaced. Technological Life: Represents the relative productivity decline of a unit when compared to a newer unit. Economical Life: Refers to the length of time that the average total vehicle cost is at its minimum. ATTACHMENT 1 Agreement 07006YYY08M for VehIcles Page 1 of9 Agreement Number: 07006YYY08M MANDATORY Agreement Status Current State 01' Colorado .4/:i.C9t......, :J !.'~( \..~' J1;'j1 . ~~ >/1 Price Agreement ~<~~~~_~:# .'~,:i i~~ t' '-",.,.z'.!:.:::.:--;- Category: Vehicles Commodity DescriptIOn: Sedan, Large, Patrol Division of Finance and Procurement State Purchasing Office 225 E. 16th Ave, Suite 802 Denver, CO 80203 Period Covered. 09/18/2003 - 07/0112006 Please duect purchasing agent inqmries on this award to Michael Wallace at (303) 866-6143 Option to Renew for 0 More Year(s) CommodIty Code: 070-06 Contract Status: Not applicable Amendment Number Amendment Effective on. Reason For Amendment: Amendment History' Ordering Information Contact: Don Stafford Order Number: 303-232-2200 x1362 Toll Free Number800-510-3673 Fax. 303-234-3781 303-"(1/-1/01 Contact Emml. Terms. F O.B Delivery' Minimum Order Company: Does Business As. Address. City, State, Zip LAKEWOOD FORD INC LAKEWOOD FORD INC 11000 WEST COLFAX LAKEWOOD, CO 80215- 3727 This Agreement Results from SohcitatIOn Number IFB-AFA-VEHICLES-MW-04 Conditions of Agreement: The information below is from the FMC Fleet Dealer News Bulletin dated 9/20/05 and concerns the "Estimated Lead Time" for production of the 2006 Crown Victoria "Police Interceptor." Notice the "Down Weeks". 2006 MODEL YEAR MODEL ESTIMATED LEAD TIME ( Weeks ) KEY ATTACHMENT 2 http.//www gssa.state.co us/PnceAwd.nsflbOblc9acl b0f27fd872567940062 I 1 b8/2b888d.. Ion 1/200'1 Agreement 07006YYY08M for Vehicles Page 2 of9 SCHEDULING DELAYS Crown Victoria 10-12 Weeks Possible Scheduling Delay: Two-Tone Paint ( 952 / 953 / 955 ), Long Wheel Base ( P70 ) and Fire Suppression Package ( 60S ). Down weeks: 10/3; 10/17; 10/31; 11/7; 11/14; 12/19; 12126/ 1/23; 2/6/ 2/13 The first available priority code is currently Ml ( 1st Week in December ) which means that vehicles ordered this week WILL NOT be scheduled prior to the 1st Week in December. A7 Ford Crown Victoria Sedan,larJ:!e atrol Lakewood Ford Gasoline ~ Velucle Pnce $23,327 00 If the Police Package #500 is deleted, then $4042.00 is creditied. Base Price would then be $19,285.00. .~ Please see attached letters below for information on option changes for Model Year 2006 G Patrol Car 2005 pdf Onginal OptlOns ~ , A7pclf The above optlOns may still apply, but please refer to the below for possible changes/updates: Print Di450_0407150952.pdf Contact vendor for delivery charges outside Metro Denver area. OPTIONS PLEASE contact vendor for option availability, specifications, etc Options for the above vehicle ONLY below' http.//www gssa.state co us/PnceAwd.nsf/bOb lc9acl b0f27fd872567940062 11 hRl?hRRRrl 1nn1nnn<; Agreement 07006YYY08M for Vehicles Page 3 of9 GENERAL TERMS AND CONDITIONS USAGE: This award will be used by General Support Services, the Division of Central Services, State Fleet Management (SFM), which provides vehicles to various State agencies and institutions of higher education. Additionally, Political Subdivisions (Counties, Cities, School Districts) may also use this Award at their discretion. LEASE/PURCHASE: These vehicles will be obtained through the use of third-party financing (lease purchase or installment purchase) as performed during prior years State payment for vehicles financed through a third party is contingent upon payment to or for the State by such third party All vehicles purchased or leased will be titled to the State. VEHICLE CONFIGURATION: All vendors shall include, at the minimum, all manufacturer standard new vehicle equipment. Exceptions to options wUI be allowed only if the basic requirements of the Standard Specifications are essentially unaltered. The State will be sole judge of what constitutes an allowable exception. Vehicles shall be of the same make, model, and equipment level as specified on PO NO SUBSTITUTIONS WILL BE ALLOWED Gross Vehicle Weight Rating (GVWR) bid shall meet or exceed minimum GVWR specified in base vehicle configuration. Vehicles shall be delivered complete, that is, with all manufacturer standard equipment, and in compliance with the SFM Standard Specifications and requested optional items as listed on the SFM purchase order SFM reserves the right to return a vehicle, after acceptance, that is not complete according to SFM Standard Specifications and any state purchase order, if later found to be in violation. Vendor shall promptly correct vehicle to award specification or correct financially to SFM satisfaction. Options listed shall be bid and provided as factory installed under the terms of the full, factory-backed, bumper to bumper warranty This includes but is not limited to air conditioning, radios, cruise control, bumpers, towing packages, tow hooks, etc. Dealer-installed options will not be permitted unless pre-approved by the State in writing and, where applicable, indicated on bid sheet as a "dealer installed" non-factory item. If dealers substitute a non-OEM (Original Equipment Manufacturer) option in their bid, in place of an available OEM option, the State may return the vehicle for a correctly equipped one any time after the non-OEM option is discovered, and/or require the vendor to make payment to SFM for all expenses plus handling fees to repair a non-OEM option that fails within 3 years or 36,000 miles, and/or initiate suspension/debarment proceedings. Options not specifically included in the IFB shall be provided by the vendor at a cost that is not higher than the Manufacturer's Suggested Retail Price (MSRP) Tires: Tires are typically specified as All Season/Mud and Snow radials. All Terrain tires are a more aggressive tread pattern and on a 4X4 truck, are open side lug. Closed lug design tires called All Terrain by the OEM or dealer are not acceptable by SFM for an All Terrain tire option. Vendor shall provide open side lug All Terrain tires when specified by SFM purchase order DATES AND CONFIRMATIONS REQUIRED For each vehicle ordered, Vendors shall complete and return a Vendor Confirmation form (see Exhibit C) to SFM or other ordering agency as soon as it is available, but no later than five (5) working days after notification from the manufacturer This form shall include the following information 1 Date vendor receives SFM PO 2. Manufacturer's factory order # and date received 3. Manufacturer's factory production date 4 Estimated date of delivery to SFM or ordering agency. The dealer shall notify SFM no later than 10 business days that they have no OEM confirmation. The dealer shall inform SFM immediately by phone and in writing when the dealer is aware or suspects that there is a problem with an order or a production date from the factory. The dealer shall demonstrate to the STATE OF COLORADO all efforts made to secure vehicles Any dealer failing to supply estimated delivery dates may be considered non http.l/www gssa.state.co us/PnceA wd.nsf/bOb 1 c9acl b0f27fd87256794006211 b8/2h888c1 10/11 noo.:; Agreem~nt 07006YYY08M for Vehicles - Page 4 of9 responsive SPECIAL CONDITIONS OF BID: If an awarded vendor is either unable to provide a vehicle(s), or is unable to provide them within a reasonable time, the State reserves the right to cancel that order and place the order with the next lowest bidder or to conduct another bid Unless otherwise approved by SFM or the ordering agency, all model year 2003 vehicles, ordered as a result of this lFB, shall be delivered and invoiced no later than June 30, 2003 or as specified by SFM Special equipped vehicles will be bid and awarded separately (i.e. handicapped busses, large cargo vans). In the event that OEM is unable to deliver ordered vehicle(s) within model year ordered, SFM reserves the right to choose out of dealer stock a unit(s) as close to original specification. SFM will be invoiced at awarded state price with OEM to reimburse dealer any difference in cost. This will only apply to vehicles ordered prior to build-out and considered within normal and acceptable ordering and build time frames Vehicles ordered by SFM after last order date has been announced by OEM will not be subject to this clause. Dealer aCKnowledges that the OEM has partnered to provide factory incentives to dealer in the overall interest of the state. Vehicles that are ordered prior to build-out and considered within normal and acceptable ordering and build timeframes are expected to be delivered through dealer within usual Spring delivery timeframe of current model year SFM and SFM's customer is caused harm and expense when vehicles are "rolled over" to the next model year. Should OEM not build and deliver on a timely basis (strike and similar situations beyond control of OEM excepted), SFM will count this asa delivery and performance issue that may jeopardize future awards regardless of low bid status. Due to state budget conditions, SFM cannot accept any vehicles (except Public Safety undercover and Patrol vehicles) prior to March 1,2004. Vendors shall make delivery after this date. Note: Public Safety undercover and Patrol Vehicles may be accepted after the award(s) are made. Starting in early fall, 2003, SFM will be ordering law enforcement vehicles for the Colorado Department of Public Safety and State Patrol as early orders for delivery starting approximately November 2003. SFM will coordinate this with the awarded dealer All other terms & conditions set forth in this General Conditions will apply Bids are requested for 2004 model year vehicles only It is anticipated that awards will be in place during the fourth quarter of the 2003 calendar year and will remain in place through factory fleet close dates for 2004 models--Iate spring through early summer of 2004 If a model year change occurs during this time, or if the awarded vendor will allow, 2005 model year vehicles may be sold under the terms, conditions, and prices of the 200 model year awards at the sole discretion of the SPO Extension of the existing Agreement(s) will occur, and the length of the extension, along with any other applicable considerations will be agreed to between the SPO and the vendor Changes to existing Terms and Conditions are at the sole discretion of the SPO Model year substitutions MUST be approved by the SPO, SFM or the ordering agency. Vendor shall notify SFM immediately of any mid-year model changes including discontinuations, mid-year introductions, etc., as related to specific body code vehicle included on an IFB/price agreement. http.//www gssa.state co us/PnceA wd.nsf/bOb 1 c9ac 1 b0f27fd87256794006211 hROhRRRn 1 ()i", 1 /')()()'; Agreement 07006YYY08M for Velucles Page 5 of9 PAYMENT TERMS: The State's payment terms for this bid are net 20 days. Every effort will be made by SFM or the ordering agency to assure payment will occur within twenty (20) days from date of delivery In payment of delivered vehicles, the State will issue, or cause to be issued by its third-party financing company, payment instruments All payments issued under the resulting agreement will be directly referenced and sent to the awarded vendor ONLY. No third-party billing or payments (Le GMAC) will be allowed under the agreement. This applies to ANY agency or political subdivision using the resulting agreement(s). Vendors are reminded that the State cannot guarantee payment terms for MAPa agencies, or political subdivisions. Most ordering entities have remitted payment in a timely matter in the past, and vendors should confirm individually with the ordering agency all payment terms. Dealer agreements with third-parties (GMAC, Wells Fargo, etc) will have no effect on any of the payment terms and conditions. No security interest or similar interest between a dealer/vendor and their financing company will be applicable to any State agency or political subdivision purchasing vehicles from the resulting price agreements POINTS OF CONTACT: Questions regarding this price agreements should be directed to the Purchasing Agent above or SFM, 303-289-5042, or the non-state ordering agency contact as indicated on confirming purchase orders NOTE ON WARRANTY DOCUMENTS: In some cases, a manufacturer may offer the same warranty coverage for many vehicles in their product line. For bidders who are offering bids on several vehicle categories that have the same coverage, warranty information as required on bid sheets need be submitted only once Bidders shall indicate on EACH bid a clear reference to the appropriate warranty document(s) DELlVERY(SFM ONLY): The State's terms are FOB destination with freight included to destinations in metropolitan Denver (6 county area--Denver, Adams, Arapahoe, Boulder, Douglas, and Jefferson) Delivery to Department of Corrections in Canon City, will be FOB destination with freight included, and will be coordinated with venders who are in close proximity. Other Deliveries outside metro Denver is FOB destination with freight added Delivery charges outside of metro Denver are to be agreed upon between the ordering agency and the awarded vendor, prior to delivery Any ordering agency may arrange to pick up a vehicle from the awarded vendor at no additional charge For vehicles delivered to other SFM designated agency locations such as Colorado State Patrol, Department of Corrections, and Department of Transportation, vendors shall notify SFM of scheduled delivery to designated agency at least one day prior to the delivery. Deliveries of new vehicles will be pre-approved by SFM to facilitate available resources and expedite delivery times Vendors shall call SFM at least one working day before delivery. Vendors shall have the P 0 number available and the number of vehicles to be delivered when calling New vehicles will be accepted between the hours of 8 am to 12 noon and 2 PM http.//www gssa.state.co us/PnceAwd.nsfJbOblc9acl b0f27fd87256794006211 hR/7hRRRrl , on, noo<; Agreement 07006YYY08M for VehIcles Page 60f9 to 4 PM. Monday through Friday No deliveries will be made .3. business days prior to the end of the month Also, no deliveries on State holidays, which include for 2003' May 26TH, and July 4TH. If vendor shows up at SFM without an appointment, the vendor may be turned away until a scheduled appointment is available. VEHICLE DELIVERY CONDITION: The following requirements apply to vehicles at time of delivery to SFM: Vendors shall bring these items into the SFM office (all documents shall be typed) 1 The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock # 2. The manufacturer's window sticker with price and option info Do not leave the sticker on the vehicle door glass. 3 The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be no corrections): STATE OF COLORADO DIVISION OF CENTRAL SERVICES 1001 EAST 62ND AVE DENVER, CO 80216 4 The Application for Title and/or Registration. 5 Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication. 6 A weight slip shall be provided whenever a body has been modified. This includes hi-cube vans, box trucks and buses. Vendors shall leave in the vehicle: 7 The owner's manual visible on the front seat 8 The dealer stock # on the windshield 9 A forty-five(45) day permit shall be attached in the license plate area on the rear of the vehicle 10 Vehicles shaH be washed, serviced and in standard "make ready" condition; i.e., prepared for immediate use including no less than one quarter (1/4) tank reading of fuel. Vehicles delivered with less than 1/4 tank fuel will be refused. SFM shall make a cursory visual check of the delivered vehicle's condition and options to expedite the delivery process. However, should any problems be found after delivery, SFM has four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer shall retrieve the vehicle within one business day of notification for correction/repairs and redeliver said vehicle as soon as the repairs are complete. The dealer will expedite repairs to its maximum capability, so as not to cause undo financial hardship to the STATE OF COLORADO. This is in addition to terms found under vehicle configuration VEHICLE DELIVERY CONDITION: The following requirements apply to vehicles at time of delivery to SFM: Vendors shall bring these items into the SFM office (all documents shall be typed) 1 The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock # 2. The manufacturer's window sticker with price and option info Do not leave the sticker on the vehicle door glass. 3 The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be no corrections) STA TE OF COLORADO, DCS 1001 EAST 62ND AVE http.//www gssa.state.co.us/PnceA wd.nsflbObl c9acl b0f27fdR7? 'imQ4()()(';? 11 hR!7J.,\I.\l.R<i 1 flI1.1 11f1f1, Agreement U'IU06 Y Y YOllM tor VehIcles Page 70f9 DENVER, CO 80216 4 The Application for Title and odometer statement. 5. Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication. 6 A weight slip shall be provided whenever a body has been modified. This includes hi-cube vans, box trucks and buses, stake beds, for example Vendors shall leave in the vehicle: 7 The owner's manual visible on the front seat 8. The dealer stock # On the windshield 9. A forty-five(45) day permit shall be attached in the license plate area on the rear of the vehicle 10 Vehicles shall be washed, serviced and in standard "make ready" condition, ie, prepared for immediate use including no less than one quarter (1/4) tank reading of fuel. Vehicles delivered with less than 1/4 tank fuel will be refused. 11 SFM shall make a cursory visual check of the delivered vehicle's condition and options to expedite the delivery process. However, should any problems be found after delivery, SFM has four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer shall retrieve the vehicle within one business day of notification for correction/repairs and redeliver said vehicle as soon as the repairs are complete The dealer will expedite repairs to its maximum capability, so as not to cause undo financial hardship to the STATE OF COLORADO. This is in addition to terms found under vehicle configuration 9.0 DELIVERY INSTRUCTIONS FOR MAPO AGENCIES 9.1 CHARGES ALLOWED All SFM purchases will NOT be charged for delivery However, MAPa locations outside of the Denver Metro area (as defined below) may be charged a delivery fee Vendors MUST indicate below either a flat fee, or a per-mile-fee for delivery NO DELIVERY CHARGE FOR THESE COUNTIES!!!! Denver Metro: Denver, Arapahoe, Adams, Weld, Boulder, Jefferson, Douglas, El Paso, Elbert, and Morgan Counties NO DELIVERY CHARGE FOR THESE COUNTIES!!!! All other counties in Colorado may incur delivery charges Vendors need to indicate below the applicable charges Flat fee for delivery' $ Counties: Fee-Per-Mile $ Counties: Vendors may NOT combine both above, but may indicate applicability For instance, a Pueblo http.//www gssa.state co us/PnceAwd.nsf/bObl c9acl b0f27fd87256794006211 b8/2b888d.., 10/31/2005 Agreement 07006YYY08M for Vehicles Page 8 of9 County delivery may be charged a flat fee delivery charge, but Mesa County might be charged at the fee-per-mile-rate Vendors MUST indicate above which delivery charges will apply, and also indicate the applicable counties The fees above are all-inclusive, and separate charges, such as chase drivers, etc will NOT apply DELIVERY INSTRUCTIONS FOR MAPOIPOLITICAL SUBS All MAPa agencies MUST specify on the Purchase Order OR commitment document all delivery Terms and Conditions that apply None of the delivery instructions shall be inconvenient to the vendor, but should be along the lines of the established SFM delivery instructions, or from past orders by the MAPa agency. If the delivery instructions are issued to the Vendor, the Vendor MUST comply with them, or, contact the MAPa agency and clarify, or, change the delivery instructions after notifying the MAPO agency. The SPO should be notified immediately of all problems regarding the deliveries of vehicles for MAPa agencies. Close Out Date. Vendor shall notify SFM of the close out date for this model as soon as that information is available Vendor Guarantees. A. Vendor guarantees to the State that it understands and agrees to the terms and conditions of this bid and it will not default from performance by virtue of a mistake or misunderstanding; B If delays in delivery are anticipated, vendor shall notify the ordering agency of the expected delivery date or partial delivery schedule If the proposed delivery schedule is unacceptable, as determined by the agency, the agency may cancel the order without penalty and take action as noted elsewhere in this solicitation Performance/Remedies. Vendor shall comply with the requirements as to brand, quality, quantity, timeframes, etc. If the vendor fails to perform the State reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause and to make an award to the next highest scoring bidder Cause is defined as failure to meet requirements of the within specifications and conditions, or correct deficiencies upon receipt of notice Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the award Award Modification. The State may, at any time, by written modification, make changes within the general scope of this award if the vendor agrees Vendor Offset: Pursuant to C R.S 24-30-202.4 (as amended), the state controller may withhold debts owed to state agencies under the vendor offset intercept system for' (a) unpaid child support debt or child support arrearages, (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, C R S , (c) unpaid loans due to the student loan division of the department of higher education, (d) owed amounts required to be paid to the unemployment compensation fund, and (e) other unpaid debts owing to the state or any http.//www.gssa.state co us/PnceA wd.nsflbOb 1 c9acl b0f27fd87256794006211 b8/2b888d.. 10/31/2005 Agreement 07006YYY08M for Vehicles Page 9 of9 agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller. Assignment Prohibited. Neither the vendor, nor the State, may assign the resulting price agreement without the written approval of the other party. Pricing Prices bid shall be in the units indicated and shall remain firm for the term of the price agreement.Volume Report: The Volume Report for 2003 Vehicle Sales (Exhibit B) shall be submitted to. State Purchasing Office Attn: Michael Wallace 225 E. 16th Avenue, Suite 802 Denver, CO 80203 Reports will be submitted on 4/30/04 and 7/31/04 for cumulative sales to date for 2004 vehicles under this bid. Failure to turn in these reports WILL result in withholding of payment until reports are completed and received. Agreement Prices: http.//www gssa.state co us/PnceA wd.nsflbOb 1 c9ac1 b0f27fd87256794006211 b8/2b888d. 10/31/2005 - AUguSl 2, 2005 Michael Wallace Purchasing Ment STATE 01 COLORADO GSS, Div 01 Purchasing, 225 E. 16th Ave., Sle 802 Denver CO 80203 Re: "Oullon to Renew" Prouosal- Slate Price A!!reement #07006YYY08M - Bodv Code A7 Dear Mr. Wallace, Lakewood Fordland, Inc., on behall 01 Ford Motor Company, once again Is pleased to oller the Stale 01 Colorado a "ROllover" (price protecllon) 01 the State Price Agreemenl #07006YYV08M lor the 2006 Ford Crown Victoria "Police In1erceptor". This would be the second [2ndl year 01 the "Oo1lon to Renew lor 2 More Years" (see allachment ). The period covered by this oller will be ellecllve immediately upon Issuance 01 new award to Lakewood Fordland through the end ollhe 2006 model year [ last order dale is anticipated In June, 20061. The benelil, 10 the Stale 01 Colorado, 01 accepllng this oller will be obvious. You will receive the same 2004 State Bid Price 01 $23,327.00 on the 2006 CVPI wilh minimal price increases on some opllons, Alter-Market EqUipment, Dealer Opllons, Shop Manuals and Reduced Pricinl! on FMC Extended Warranlies. Also, the State and Polilical SUb- divisions will be able to order 2006 CVPls Immediately. This "Rollover" oller will include: 1) The 2006 Crown Victoria "Police Inlerceotor" wilh the options contained in lhe State Police Package #500 is priced at $23,327.00, exactly as the 2004 model in the State Price Agreement 07006YYY08M. Standard Equipment Feature and Specilicalion changes 10 the 2006 model are listed belOW: .17" Sleel Wheels wi P235/55RX17 All-Season BSW Tires are now Standard Equipment . Engine Idle Meier is now Standard Equipmenl . AM/FM Stereo is now Standard Equipment ( a radio delele option is available lor Ihe 2006 MY). . New Rear Windshield Radio Anlenna in now Standard Equipmenl ( inslead 01 Rear Mast Antenna ). . Upgraded Suspension wi Stronger Springs & Frame Ralls lor Improved Handling & Durability. . The 2006 CVPI Instrument Cluster Analog Gages are being reduced lrom Four Gages to Two Gages. The Oil Pressure Gage and lhe 8allery Vollage Gage have been replaced wilb WamiDl! Lights. Tile Fuel Gage and Engine Coolant Temperature Gage remain as l!al!es on tbe Instrument cluster. . TIle engine cover is being removed on tile 2006MY to reduce underllood temperatures and improve acceleration alter extended Idle conditions common to police & laxi operation. Exlerior I Interior Color Changes [ see "Color & Trim Availability" Included wilh proposal I: . Two ( 2 ) new Exterior Colors Added ( Smokes lone Clearcoat MetaIUc I HG I & Tunl!sten C1earcoal Metallic I 181. Colors Deleled include; Gold Ash C1earcoat MetaIUc & Midnight Grey C1earcoal. . Available Inferior Colors Include; Ll!!ht Camel (J ), Medium L1l!ht Slone (L) & Charcoal Black ( N ) 1 1000 W COLFAX AVENUE LAKEWOOD, co 80215 303 . 232 . 2200 WWW.LAKEWOODFORD COM 800 . 510 . FORD(36731 Page1of12 08103/2005 LAKEWOOD FOROLAND, INC. Don S~f1ord, FI..t .wemll1er" (303) 232-2200 e:rl..1362 2006 CyPl ROLLOVER PROPOSAL. SPA 07006YYY08M.xl~ 2006 Vii 2004 CVPI PRICING (2) 2) The Base Price 01 the 2006 CVPI has increased $91.00 to $19,285.00, but Includes the AKlHI Radio as Standard Equipment. The AM/FM Radio can be deleted ( option 58Y ) wUh a $91.00 credil which makes the 2006 base mOdel the exact same price as the 2004 & 2005 model year. 3) Fonl has simplilied the 2006 Packaged Options by eliminating the requirements 01 having to order one option to get another. As an example, the 2004 & 2005 models required Option 68P ( Slate Bill Price was $1. 786.00 ) In order to get oplion 65W ( State Bid Price was $896.00 ) lor a combinell option tolal 01 $2,682.00. With the 2006 model, you can order the 65W only at $2,682.00 anll!!et the same contents and components as the comblnell options 01 the previous year. The enll result Is lhe same price lor the same contents. 4) State option 255 AIt Fuel. Factory Option 760A CVPI NGV ( Nat'l Gas Vehicle) was llisconUnued lor the 2005 model year anll is NO LONGER AVAILABLE. 5) All listed "Dealer Oolions" are priced exaclly as they were In the State Price Al!reement 07006YYV08M AlIachment "0". 6) All listed "ShOD ManualS" are priced exaclly as they were or less than In the orl!!inal Slate Price Agreement 07006VYY08M AlIachmenl"D". 7) All listed "FMC Exlended Warranties lor Police Vehicles" have reduced pricin~ lrom Ihe original 2004 State Price Al!reemeut #07006YYY08M. 8) Some ollhe listed "Alter.Market Options" (i.e. SElINA PUSh Bumpers & Partilions ) have had a price increase as a resun 01 higher steel prices and Shipping costs, but most 01 the Alter.Market Options are priced exactly as they were in the Slate Price Agreement 07006YVY08M. The pages 10Ilowing this leller include a comprehensive price comparison 01 the 2006 Prices vs the 2005 CVPI and Ihe original 2004 CVPI Bid prices awarded on State Price Agreement #07006VYY08M. Aller you have had an opportunity to review this Inlormation, please contact me it you have any questions and/or Ii any 01 Ihis Inlormation is unclear or Ii addilional inlormation is needed. Thank you lor !!iving us the opporlunity 10 serve you and 1 look lorward to workin!! with you and the state 01 Colorado durin!! this new mOdel year. Respecllully, 'UO# S~ Don Staliord, Fleet Manager C.C., Ron Clallernucll. Stale Fleel New Venlcle Coordinator Kyle Sllelton, Colorado Slale Patrol Terry Ryan. FMC Regional Government Manager Vince Armllo. General Manager. Lallewood Fordland. Inc. allachmenls Copv 01 Slate Price Agreement 07006YITOSM Cover Sheef w/ OPtion 10 Renew Statemenl One 9.Page 2006 vs 2005 vs 2004 Price ComparIson Proposal one Page COpy 012006 CVPI Color & Trtm Avallanuily Sheet 2006 Police Interceplor and Special ServIce Vehicle Literature P"ge 20f 12 08f031200S LAKEWOOO FOROLAND, INC. 00/1 St.fforrl, FI..tMVI.ger (03) 232.2100exl1J62 200. CVPJ ROLLOVER PROPOSAL SPA 07006YYY08M.xl! 2006 'IS 2004 cvPl PRICING ~ "Option to Renew" Proposal State Price Mreement #07006YIT08M . Bodv Code A7 lor LlKEWO'D fORDLI!IIl, 1Nt. Gmrum.Olflttll,l.IDlv. 11"0 w.n COUIlI m !.lIK.nOd, CO 30m OOD !laDord, f1..1 ~.Riter (303)232-22" "1.1362 Micl1ael Wallace State of Colorado 2006 CVPI Pricinl! VS 2005 stale Bid Price VS Oril!inal 2004 Slale Bid Price Al!reemenl TIliI nine (9) Pat. preposallndndes a comDlele and comprellenslve price eomparlson 01 the 2006 Model CVPI proposed as a "PlIce Protecled Rollom" AeJ'eemeal 's the 2005 Kodel CVPI VI ll1e Orltinal2004 ford trewn \1clorla "Pellce Interceptor" (CVPI) awarded on State Prlte Al!reemeat #07001iVYY08M (BolIJ COde 41). TIlls prIce comparison Indndes the base veblcle, III avallallle laellry OpneDS, dealer Ipllon~ shop maDUalS, eltended service poUcles aUd IIIter-markel equIpment. Note: Wbere you see a (-) nnder Ibe 2005 or 2004 State Bid Price colnmn, ll1al opnoa was uol ollered. lOO ~ ~ 2006 State Bid 2005 Stale Bid 2004 Slate BId 1l1IIlill!t lIill ~ ~ 210OTI2004 ll!!Umt STATE 01 COlORADO PRICE AGREEMENT #0700liYYY08M 23 327.00 23 327.10 23.327.00 0.00 HOTE: Tne Slull.,ll Fellures, Ilems IRtI.pllons Slull'RlmmetialelJ .clew .re IntlUdelll1 Stlte PIllee ~ Pltkate #5.0 lod Ire In<<iuted wilhan X Ulr.IlJ!lllD.llbls JlODOsal. A:,..if 11.... P7t 2006 fORD CROWN VICTORIA "POLICE OOERCEPTOR" I 19,285.00 19,194.00 19,194.00 9UO 720~ CVPI SASE VEHICLE TalK Packa!!e WI 3.27 Rano Retolar AIle 0.00 0.00 0.00 '.00 53K RADIO NOISE SUPPRESSION PACKAGE, InclUdet 87.00 87.00 87.00 0.00 65W VISIBILITY PAlKAGE 1 Some Resttlcllons - See Belew I. Includes: 2,682.00 891i.00 896.00 1,786.00 128 lIoor COlttln!! . larpel ( Includes FroUI / Rear floor Hal!) 114.00 114.00 114.00 O.OG 153 Utense Plale BraCkel (flonl ) I 0.00 O.OG 0.00 0.00 . . 157 Rear Door Lod\s I Handles lnoperallve ( Opllonal on all series l 24.00 24.OG 24.00 0.00 478 conrtesy Lamps Disabled 19.00 19.00 19.00 0.00 525 Speed Control 209.00 209.OG 209.00 O.OG 64N Wheel loverl, fUll (N/A wi 75BA & 170A) 33.00 33.00 33.00 0.00 946 Wirlnt - 2-Way Radio Prewlre lonnWor 42.00 42.00 42.00 O.OG 948 lear Power Window Delele (rear sw1lches only) I operable trom k011 driven side s 25,00 25.00 25.00 O.OG 14T TrunK PaCK"" wi Kevlar FlOnl Liner 112.00 172.OG 172.00 0.00 41H Enilne BlocK Heater 32.00 32.00 32.00 0.00 45C Umlled SlIp Dillerenllal (Opl. 720A & 750A I Sid on 730A & 17M) 114.00 114.00 114.00 0.00 51A Spol Lamp, DrIVen Side; 6" Vnllj' #225 wI 160,000 CP, HlIlar Mounled 112.00 172.00 172.00 0.00 54~ lamP. Dome Hap (5" Cenler Hounl) Delele 0.00 0.00 0.00 0.00 58F RADIO: AHIFM Slereo I Slandard Feature I 0.00 91.00 91.00 -91.00 59~ ~Ir Ba!!s: Side AIr Ba!!s. Driver & Front Passen!!er I Opllonal on All Series I 271.00 271.00 271.00 0.00 - 6lK Realed Exterior Hirrors 33.00 33.00 33.00 0.00 96B ~oldintl, FronlBodyslde, lolor-Keyed. UNINSTALIJ;D, SHIPPED IN TRUNK (Opllonal ou 13.00 13.00 13.00 0.00 NOTE: Tbe 10Ilowln!! oplloll was required lorlne 2004 & 2005 HY bullbe conlenls are now IRcorporaled inlo Ibe VISABILITY PACKAGE 165W Ilor Ine 2006 MY. Therelore, Ibe POLICE PREP PACKAGE. COMPLETE 16SP 1 is nOI needed lor Ine 2006~Y. 1i8P POLlIE PREP PACKAGE.. lOMPLETE, InClUdes: 1,786.00 1,786.00 -1,786.00 COMPLETE 2006 CVPI as per the STATE PRICE AGREEMENT #07006m08M 23.327.00 23,327.00 23,327.00 0.00 Page 3 of 12 08/ilJ/2005 LAKEWOOD FOROLAND, INC. Don St.fforrf, Fl..t MIlnllger (303):132-2200ut.1362 2006 CVP! ROLLOVER PROPOSAL _ SPA 07006YYVOaM.x11 2006 vs 2004 CVPI PRICING UST ()II AU, AVAIIAHUII?ACTOUV (WTIONS AN]) l)lUCIN(j rrl!! Order Code l!mImJ!ml 2006 Slale Bid 2005 Slale Bid 2004 Slale B1d DIIImm m.e Price Price 2:006n2:00( llill.A:!ill - P71 FORD CROWN VICTORIA "POLICE INTERCEPTOR" 19,285.00 19,194.00 19,194.00 91.00 2006 1:VI'1 r 1'711 ARUAY sImms OllDllIl OI'1'IONS A!!l! 720A CVPI BASE nmcu TRIM Packa~e wI 3.27 Rallo Re~ular Axle l%i '.00 0.00 0.00 0.00 730A CVPI BASE nmcu TRIM Patka~e wi 3.55 Rallo IImUed Slip Axle 149.00 149.00 149.00 0.00 150A CVPI STREET APPEARANCE Patka~e wi 3.21 Nog-llmlted Slip Rallo Axle 138.00 138.00 138.00 0.00 110A CVPI STREET APPEARANCE PaCkate wi 3.55 lallo limited Slip Axle 296.00 296.00 296.00 0.00 I'ACUAGED m'TIONS AND GltOIJl'S: 41A CONFORT & CONVENIENtE GROUP, Includes: 697.00 181.00 181.00 -84.00 . Power Drl~er Seal . Speed Control . All I fM Stereo wI Cllllelte Player AVllla~III1': OllloullOf III PoltCt Illertenlor ArTU Series Order Oall.ns 476 WIP PRE-WIRE GIlOUP, Includes: 44.00 46.00 46.00 -2.00 . Packate Tray Wamtllt Lamps pre.Wlle . Inner Decll.Ud Lamp PrewIre Anllablllf,' 01110111 lor III Ittnce IlIlerCtDtor ann !t:rtt:~ Oldr.f Gall'ls _ 53M RADIO NOISE SUPPRESSION PACKAGE, IntIudes: !Ii 87.00 87.00 87.00 0.00 ProVIdes Radio Noise Suppressloa Coverate lor the lollowine areas: .1I00d to BodY (Ill I Rn. . Entlne to Dash Panel . ED~ine 10 Frame . Tailpipe to Frame (Ill I Rn ) . Decklid to Body ( III I Rn ) . BOdY te flame Rear ( III I RH . AlallabllllT' Outlol'lal for III Pollee lalercnllr !rra, Series Or~t:r ODllou 60S AlITOHATlC FIRE SIIPPIlESSION SYSTEII wi Manual Overrlde, inclUdes: 2,245.00 2,245.00 . Manual OverrIde SWllch lor FIle Supprtlllou Syslem Mounlet I. Deadllner . Flre Suppression SYslem Staluslndlcalor UehllnslaIIed In Ihe Insll1lment Panel i\.VallabtlItT: OOlloaallor an PIIUce IlIlelttJI.r Arr., series Order OaDolS 60B STREET APPEARANCE PACKAGE, Includes: 138.00 138.00 138.00 0.00 Slandard lor (VPI Street Appearance wI 3.27 /3.55 AXles ( 750A I 770A) . Color Keyed BetallBodyslde Moldlnts Rear Applique wllh Color Keyed Panels . "crown VIclorla" Badte . Chrome Grille . Chrome lascla IDserts . Chrome Door lIaMle BeJel . Chrome Talll.llmp Applique .17" Wheel Coven, Full Page 40f 12 OaKlJ12D05 LAKEWOOD FORDlANO, INC. Don SQ"orri, Flut U,nllg_r (30J)232-2200nl1362 2006 CVPI ROLLOVER PROPOSAL. SPA 07006YYY08M.::r;!! 2006 vs 200" evpl PRICING ~ l!lliIII!JillD. 2006 Slate I\ld 2995 Slalt BId 2994 ~Iatt 1M ~ rM rM roo llll!nll1tt 200H.2004 Ila!H..r~ l'ACRAGEI) Ol'T10NS AN\) GUOlJl'S ( CONl"ll \: ~ 65N BASE V1SffiIUTY PACKAGE, Includes: 1,992.00 1,612.00 2 Front Strobe Bulbs Instlllled In marker 1t2\11lwel . 21ear IlroDe Bulbs Instlllled In lall Itthl lenses . TWo ( 2) Hlen Inlenslly f1aslUlle Rear Deck lED ll2nts wi malclllnt Inlerlor 1010r 1I0nSlllts _ Alttmatlni HtMltibt flllSlltr 'III conlrol wilt IcctsslbIe 11 console lor conetllon 10 tUstomer SlI]IptleG posl1lVe nntlol swlltb bOl . (onsole Konnlint Plallonn (1) . Rear flIed Tray"' nolds supplied Denllnt components . HeaG Strobe power snpply wfFronllhut Dowl (t) . Vlllhlllty swllch PlnellndlGlIlt 4-\10111101 Slide IWlltl1 "fonr ( 4 ) rotker SWllches . Headlamp flalller KodDle to IntercolUletl4\lectly 'III C10WI narneu . U2l1llne Relay (enler lor lISe wi YlslbUly swlltlt panel "' CtRtrots up 10 e1t1lt (8) DtIllllt tUIctlons BaElU: Utnt \lal tonlettor " lIear Power Acctss point Aval1altlltlT' Oullonlll.,r III p'Ute I.lercu." Anal ser1tl Orller 010'11 NO! Oull.OI, wUb' ..", 'onte 're, 'acut, (6511 . frOI' 'ower DIlll3lnol'OI ("I) .!Oatpl,l, "Ute 'rep "l.'t. (i8') - "lite "wer 'lttan (179) VlslblUtl 'ac.at. (65Y1) -II,IOlplll .'Itlleal (') . R,a'H.HI,-.,a. 'a,.at. (ill) 65W VISffiWTY PACKAGE [Some lestrlcUonl- See Below (, InclUdes: ~ 2,682.00 896.00 896.00 1,186.00 . 2 Frtnl !lrobe Bulbs lostlllled II martl.er 1121tl lenses .2 &ear Strobe BUlnS InstaneG In lall Uehlleasl1 . two (2) Weh InlenlUY flaShlle &ear DeclllED Utllls wi malclUlle IIlenorlolor houllnts AllesnaUnl! Headlltnt flaShes wi tonllOl WIle alcesllble alloRlole 101 lonnerUulo customer snpplled poslUvt controlswllcb boX . tonsole MonnUnl! PlallOlm (1) .1Iidden Kanual Door.locll Plunl!erlocaled In doorlrame ( order 948 to mainlaln real window operalion Irom Ihe Ironlswittl1 Trunk Air IIICIlation fan . Dnal Trunk Slorae' Boxes . Rear Trnnk (ommUnlcallon Servtce Tral, IUdel on lID traCk!. (lblppe4 w{ secured lIlale Ule). li-Head strobe Power SUPPlY wi flonl snU! DoWl (t) . UtnUne &elay tentes lor Ise wi Vls\blUtJ SWlttll Pand . (ontnls IP 10 dint ( 8 ) IItIlUnI! Innc1lons . Vlslblllly Swlltll Paoellncludlnl! HoslUon slide IWlltlt and IoU! (4) rockes lII'llcht! . Wtrlng lInmess, IndnDestne follo1\'lnt: . SIX ( 6 ) Ilrobe tables - sl11el.eG " grolUlGed pre-llln to marker \lihts, lallllthllenst! " Iront gnDe , 50-Amp power DlslrlbulloR (enters localed 1I1!10Te boX, fuselll enelne compar1menl. (5. powes and I!round WIres . 50.Amp power DlstrlbuUon tenten located In trunk, luseG In en!!IIe compastmenl. (4) POWtS Illd tlOlIl\d wIleS 101 . 5Hmp Ballery CIrcuit & tround aClesslble al conlole base only . 50-Amp BaUm Clrt111l & Ground Ittesllble at cORsole base Irllnnk lorr0411 ,ommunlcatlons . 2 Exlra WIres pre-rnn 10 Iront 01 vehltle accemble at console or Il1Ink . 4 Extra WIres Pre-&M from Ihe Entlne (omparlmentlo lhe (onsole . 4 Ellra Wiles Pre-RIIl\ Irom Ihe lonsole 10 the Trunk DElETEI: Uehl Bar lonneclor & Rear power ACless 'olnl Avall.bllll" ODlIDliI1 [or all ponce (ultrcnl,r ArrlT Series Orier 0111,.1 Nol 0'001001' wilD: BIlO '1IIet 'r.p Pll.at.165A) Frool 'OW" DI,lrl"lIoo BOlliil) . [ol8pl,l, Polite Prep Pllk.t. (IS') . Polito Power Pitllll (119) - BIlO VI.IOIIIII 'ltkl!' (iSH) . [Iolb IPIII BOItIS,al (,) R,,"-\01-l0,-1..4 Patlat' (m) PageSof12 OaJ03/2005 LAKEWOOO FOROLAND, INC. Don Sr"fforrJ, Fle.t M.n'J1er {:l{)3~ 131.2200 .:xl un Z006 CV?1 ROLLOVER PROPOSAl- SPA OT006YYYOSM.xt: 10M vs 10001 C\Ii'\ PRICING I!llirIJ!!Jm! OrOer CoOe 2006 Stale Bid 2005 Slale Bid 2004 Slale Btd ~ Mtt ~ l'ACUAlJl1D Ol'l'l(lNS ANDGROlll'S , C(lNrl) ): ADI! 65U "READf.lor-lhe-ROAD" PACKAGE, IJIcludel: 3,660.00 3,660.00 2 Fronlllrobe Bnlbs Insli11led In marker Dent lenSel . 2 lear Strobe Bulbs Inl1i11led \U tilll D2ld lensel Hrllle Slrobe Uehls . Allemallne Deadllehl F1asber . (onsole /Ionnllne Plallorm .lIlddeo /Iaunill Doer Lock Plunter localed In door Irame Trunk Air Orcalallon fan . Permanenl RUIlber TIe-Down Slrap DuallrunK Storate BOlel . Rear lIunk Communlcallol Service lIay -Slides on HID lIacks. 'SI1lpped wi Secured Spare TIre . 6-Bead Slrobe POWel SlIPply wi Fronl Sbnl-ell . 1'11'0 I 2 ) Blth Inleoslly fJarhlnt lear Deck lED Uehli WI maltlUnt Inlerlor color boWel . uehllnt Relay Cenlellor nSe WI U6l11nt IUId SlIen Conlioll!! . tonlroll 1]1 10 ( 8 ) Hthllnt luncllonl . Uehllnt" Siren tonlroller - Protrammable wi HoslllollUde SVIIlch, I 131111umlnale' 'ullons aud 15) men lones (mIcrophone kll nm Included) . R)-11 Serial table pre-lUn lrom console I. IlUnk . nemole SIren Ampnner .loO-Wall Siren f Speaker . Wlrlnt Harnm, Includeslbe Followlnt: 'Sll ( 6 ) Slrobe tallies - sblelded " trolUldel ,re-r1Ul to marKer nthll, tllll llth1 lenses " Ironl trllle '50-Amp Power Dlllrlbullon tenlers localed In illYe bOI, IUled In entlne compartmenl. 151 power and ironnd VIIres , .o-~mp Power Rlstrl\llltlon teuten 10catellR tnIn_, Insed In euvne compartmen1. (4) power 04 tronnd Wires lor , 50-Amp Ballery CIrculi" troDM aCCelSlble al conSOle base only '50-Amp Ballery CIrculI & GrouM accesslhle al console base or Irnnk lor radlo communications , 2 Exlra Wlrel pre-IUD 10 lront 01 veblele acctltlble al consote or tranK '4 Ellra WIres pre-Iun Irom Ibe Entlne tompartmenllo the (onsole , 4 Eltra Wires pre-Run Irom the (onSole to the Tf1IlllI DELETES: Utht Dar (onnetlor " Rear Power Acms POlnl ~vaUabmlv: Ontlonnllor nil Police Inlerceolor Array lenes Order Onlions HoUlaHable VIIlh: Base Police Piep Patka~e (65A) (omplele POlice prep PacKate 168P) . Base VlslhlUly pacllaee ( 65N ) VidnllHy Packate ( 65W ) . fronl Power Dlslrlbullon BOI (66F) . PoUce Power Plttall (119) . Clolb Spill Bench Seal I P ) Page70f 12 08103/200:5 LAKEWOOD FORDlAND, INC. Don S~ff,mJ. F/.n Mamlg'.r [30J) 2J2-2200 u:t 13\12 2006 CvPl ROLLOVER PROPOSAL - SPA. Q1Q06'('{'(Q&M.,::b 2006 V$ 2004 GYPI PRICING I'W lllIlmm ZOOl n ZOM llAltIDrA 2006 Slate BId 2005 Stale Bla 2004 Slale Bid ~ Oraer (ode Descrlallon I!IIl.Cllm Prlte frill frill 2016" 2004 l!Mtmm o'l'lum STANJl-AWNIl m'l'IONS: AlII! 5911 Air Baes: Slae Air Baes . Driver" Fronl Palleneer I Opllonal on AU Series I I 271.00 271.00 271.00 0.00 m (ourlesy Lamps Disabled 19.00 19.18 1~.00 8.00 6tH DeckUd Release on Door and Instrumenl Panel.ll!nlllon Powered 57.08 57." 51.80 8.00 4tH Enl!lne BlocK Realel i 32.80 3UO 32.00 0.00 128 Aoor (overln!!. (arpel (Includes Flonl I Rear Floor Mals ) 114.00 114.00 114.00 0.00 61X Healed Elterlor MJITDII 33.00 33.0' 33.00 8.00 436 Xeyed AllJ(e - key lOde .135X 46.00 4U. 46.00 1.80 43~ keyed AIUte. iey lOOe 0151X 46.00 46." 46.00 1.80 438 keYed lllKe. iey (01Ie .576X 46.00 46.08 46.00 0.00 43Z keyed llUte . iey lode 128H 46.00 46.00 46.00 0.00 435 Xeyed Allke . key lode 12~4X 46.00 46.00 46.00 1.80 431 keyed Allke. iey lOde 1435X 46.00 4UO 46.00 0.0' 68G Lamlnaled lemlly Ilde 61i11l 283.00 283.00 283.00 8.00 5411 lamp, Dome Map ( 5" (tIllel MOllllt) Ddele ~ 0.00 0." 0.00 0.00 185 Laleral Bow Rellllorcelleal ( Opllolal OR Illlserles) 76.00 76.'0 7UO .... _ 153 Ucense Ptale Brackel ( Front) I 0.00 0." 0.00 '.00 _45( WIllled Illp DllIerenllal (Opt. 720A "750A I lid In 130A " 770Al I. 114.00 114." 114.00 '.00 54G LocKIltl! Gas (ao 10.00 10." 1...0 '.00 96B Moldln2S, Fronl Bodyslde, Colos-Keyea. ~Hl!lmillD, mlPPEIlIN 1R~NI. (.pHlw In 1llPi 13.00 13.0' 13.00 '.00 _ ~6l Moldings, Fronl Bodyslde, (olol-keyed .IHSTAUEIl. ( Oollonalll nOA " 730A only) 15.00 15.00 15.00 '.00 59t Powel Adjuslable Pedals t Brake and Accelalor II OPllonallo all series I 114.00 114.00 114.10 0.00 58Y RADIO DELETE: Deleles Slandard AM I F11llereo (N/A WI 4tA II 588) I Oolllnal 01 all -91.00 '.00 ...0 -91.00 serlest -58f RADIO: AM/FM Slertil II/DRdard Fealnle I ~ 0.00 91.0. 91.10 .9UO 5811 RADIO UPGRADE 10: Electrolllc AM I FII FUll Logic lIereo wi (aISelle Player (!VA wi 180.00 269.00 26~.00 .89.00 58f) I OPlloualln all selles I 151 Rear Door LOeIls I Handlcs Inooellllve ( OOllonal on aU series) II 24.00 24.00 24.00 0.00 948 Rear Power Wlntow Detele ( rear swttches only) I Opelable lrom lronltrlVer'sllte SWII , _ 25.00 25.00 25.00 0.00 21A SEATS: 6-Way power DrIVes leal 351.00 351.00 351.00 0.00 88H SEAlS: tlom BUeIlels I tlOIll Rear Seal WI Mannal Driver Passen~er .56.00 -5ti.OO .56.00 0." - I SEATS: Iloln Fronl BUCkelS I VInyl Rear leaf 0.00 0.00 '.00 D... 88P SEATS: Iloln SPill Beom I llolh Real (Some ReslrlCllons I Some Opllons N/A) 85.00 85.00 85.00 0." -t11 Silicone Hoses wi Alrcrallllamos 295.00 295.00 295.00 '.00 525 Spee<< tonllol I 209.00 20~.00 209.00 0.00 51l SpOl Lamo, DlIver'llI<<e; 6" VllI1Y #225 wi 160,000 IP, A.Plllar Mounted 172.00 172.00 172.00 0.00 -SlY SpollamP, Dual Side: 6" UOlly #225 wi 160,000 IP, HIIIO! Mounle1l 322.00 322.00 322.00 0.00 553 Tracllon (onllOl (Available wi 720A" 750A) 217.00 217.00 217.00 0.00 _141 Trunk Pack™ wi Kevlalfronlllner ~ 172.08 172.00 172.00 0.00 - 952 Two.Tone Palnl #1 1 Nol AVailable wi 750A" 770A I 411.08 411.00 411.00 0.00 953 Two-Tone paint #21 NOI Avallablew/150A" 7704 I 4t1.00 411.00 411.00 0.00 955 Two-Tone pallll #31 Nol Available wi 750A" 7704 I 411.00 ~1t.00 411." 0.00 648 Wheel lovers, Full (8/A wi 150A " 7784) I 33.00 33.00 33.00 0.00 ~46 Wlrlllg - 2-Way Radio preWlre lonneclor 4J.00 42.00 42.00 0.00 172 Wlrlne - GIllie Lamp, Siren and Speaker Wlrln!! 0.00 0.00 0.00 0.00 171 Wirlne . Hom I SlltIl W\IIn~ Pleo Packa~e 37.08 37.00 37.00 0.00 187 Wirln!! . Rool WIring (Hole In lenler 01 Rool ), Includes Laleral Bow Reilllorcemenl 181.00 181.00 181.00 0.00 189 Wlrllle. Rool WIring ( NO Hole In Rool) 79.00 7~.00 79.00 0.00 518 Wlrllle . Spol Lamp Prep (Oliver's Site OnlY) . (Oollonal on 720l " nOl only) 84.00 R4.00 84.00 0.00 511 Wiring - Spol Lamp prep (Dual Side) . ( OPllonal on 7204 & 130A onlY) 174.00 174.80 174.00 0.00 Page 8of12 0&10312005 LAKEWOOO FOROlAND, INC. Don St~ff"rd, FT.~ "'~Ig.r (103) 232~2200 ext. 1362 2006 CYPI ROLLOVER. PROPOSAL # SPA 07006YYY08M.;d~ 2006 vs 2004 CVPI PRICING 2006 Slate Bid 2005 Slale Bid i004 Slale Btd WI! ~ I!mIIl!JillI DllimIlIl. lOO I!lm ~ ZG06 n Z004 lWillill IlEAUlR Ol''l'lONS AM SK Slandard ItnJllon Key (Each) 5.00 5.00 5.00 0.00 ue Undercoalln~ . Full Body Undercoal ( Dealer Inslalled ) 60.00 60.00 60.00 0.00 SllOl'Mi\N1JAIl> IK-CV WOlKSnoo Kanuilllol2006 CroWl. VIctoria. 101219106 124.00 150.00 150.00 -2UO PK-t Palls Hannallor Ford Cars m.oo 135.00 135.00 0.00 WDK.CV WIring Dlaglam "anuallor 2006 IrOWl. Vlclorla. 1!S1211806 54.00 50.00 50.00 4.00 PCED-tV Powertraln conllol Emilslon DIatnosls Nanual lor 2006 CVPI. ICS12106064 92.00 135.00 135.00 43.00 EX'I'ENlllm SERVIClll'OI.ICIRS (f.SP Pllclllt avilllllble 10llny 2006 10ld PoUce Velllele I any moOell) PTC 3/60 P Hear /66,000 NIle PowenralnCUle ESP 11'/ $0 Dedudlllle (Police) 880.00 880.00 PTC 3/75 P Hear /75,000 Nile PowerlralnCare ESP 11'/ $0 Deduc1ible (police) 1,220.00 1,220.00 1,550.00 '330.00 PH 3/100 P Hear /100,000 IlIle PowulraluCare ESP 11'/ $0 Deduct\Jlle (POlice) 1,750.00 1,750.00 2,150.00 -400.00 PTC5175 P Hear /75,000 NUe PowenralnCare ESP 11'/ $0 Dedudlllle (PoUce) 1,290.00 1.290.00 1,795.00 -505.00 BC 3/60 P Hear /60,000 Nile BaseCUle ESP 11'/ $0 Deduct\Jlle (PIUce) 1.380.00 1.380.00 BC 3/75 P Hear /75,000 Klle BaseCUle ESP 11'/ $0 DeduCUble (Police) 1,495.00 1,495.00 2,380.00 -885.00 BC3/l00 P Hear / 100,000 Hile BaseCare ESP 11'/ $0 Deducllble (Police) 1,920.00 1,920.00 3,375.00 .1,455..0 BC 5/75 P Hear / 75,000 "ile BaseCUre ESP 11'/ $0 De1Iucllble (P,Uce) 1,995.00 1,995.00 2,795.00 -8110.00 EC 3/60 P Heal / 60,000 Nile Exlratare ESP 11'/ $0 Deducllble (Police) 2,250.00 2,250.00 EC 3/75 P 3- Yeal/75,OOO Hile Erlratale ESP II' / $0 De1Iuclible ( poUce) 2,410.00 2,410.00 3,205.00 -795.00 EC 5/75 P Hear / 75,000 HlIe Erlratare ESP 11'/ $0 Deduclible (Police) 2,625.00 2,625.00 3,785.00 -1,160.&0 PC 3/60 P Hear / 60,000 Nile PlemlUmCare ESP 11'/ $0 DedUc1lDle (Police) 2,340.00 2,340.00 PC 3/75 P Heal/ 75,000 HlIe Premium Care EIP 11'/ $0 DedQc1lble (Police) 2,655.00 2,655.00 3,425.00 .77UO PC >/15 P Heal/ 75,000 HUe Premium care ESP w / $0 DeduellDle (Police) 2,880.00 2,880.00 4,050.00 .11170.00 P;o.ge9ofn 08/0312005 LAKEWOOD FOReLAND, INC. Den Stafford, Fleet M,I".lJer (303) 232-UOO IUt. 1361 2006 CVPI ROLLOVER PROPOSAL ~ SPA orQa6Y'f'(OaM~l~ 2006 \1$ 2004 CVPI PRICING 2006 State Rid 20051lale Bid 20041tat~ Bid roo OIU~1 100e I!lli!lI!J1!Il IDllmm !'rill I!lill roo 2001 n2004 ~ All'l'I\lHIAUUl~T ]mlJW~mNT EiUIlIWEN(;Y U(;o1' &: SIUIlN Ol"f10NS AJ!.Il 528 lODE 3 ~X7397 AlO ~X7000 LIGHT BAR PllIlAGE (Unln~aU~O In mUlI(): 1,24UO 1,244.00 1.244.00 0.00 SV-133CV CODE 3 . "SupeIVlsor~ ".Iour (4) OPTlX@ and Two ( 21 LEDX ~00.1e! WI Take DOWDS I 85UO 854.00 SV-UDS CODE 3 - Upp~r R~ar Deck 'WINGMAN""" wi Tralfic AdVIsor 970.00 970.00 m.l WHELIN 295HfSA6 Slreo Coulrol lenter - UNINSTAIllD 424.00 424.00 424.00 0.00 SC[.2 WHELIN CENCOM SIren &< Ueot Coutrolly~em wi TA tontrol (whea erdered wi 528-2 or 528. 715.00 528-2 WHELENUBERTY L1GHTBAR w/12 LED HODU wi $(IUt Tralllc Advl!ol TD &< AII~y U44.00 528-3 WHEl.EN ULTRA IlliDO~ LED UGHT BAR. Rear Upper Uehllle Lower mlllc AdvllOl I Alley I 1.852.00 528-5 WHELEN RMK#H 5" Uehl Bar Raiser KIl- Unlnnalled 113.00 552-SP Grille ~onnted 100 Wall Slr~n IptaKel-lnstalled 174.UO 174.00 174.00 1.00 AIJXIUARY UGH1'INIl (}J"f10NS 505 Rieht Red Spollleht LEIIS Only .lnnaUed 22.00 22.00 22.00 1.00 552 DeeR-Hounled R~d/Blue Warnlne Uehts -In~alled 174.00 16UO 164.00 11.00 552-S DeeR-Hounled Strobe War nine Uthls - Installed 358.00 358.00 358.00 '.00 55z.J WHELEN ''TALON'' Deck ~onnted LED Uehts -In~alled 436.00 553 Grille Honnted Haloeen Llthls . Installed 131.00 131.00 131.00 '.00 553-1 LED Grille Ughts .lnllalled 364.00 55B Trunk LId Warnlne Uehts wi Override SWllth . Installed 158.00 553-S Grille Hounted strobe WarnIng Uehts . Installed 411.00 552-T Trunk LId WarnIng Uehls . Installed 136.00 55z.L WHELEN Till 3 - Trunk Ud LED Warntng ughts - In~alled 198.00 552.SS Ironl Clear torner Slrobe Syslem -Installed 314.00 314.00 314.'0 0.00 552-4SS fonr orar corner ( fronl & Rear I Slrobe lystem -Iustaned 584.00 584.00 58UO 0.00 SD-PP SOUND Off "Power PUlS~" Headllghtllasher Hodnle - UulnSlalted In TrunK 46.00 46.00 46.00 0.00 SD-m SOUND 011 "flash Dack" Tallllthlllash~r Module. Unln~alled In Trunk 46.10 46.00 46.00 0.00 PIJSH nmn'IlIlS 542-12 SETlNA PB-I00-12A 12" AlumlnUlU Push Bnmper .lnslalled Set 178.00 158.00 158.00 20.00 542-16 SEnNA PB.IOO-l1 16" S(e~1 Push Bumper -lnslaUed lei 197.00 187.00 187.00 10.00 542-HB SETINA PB-300 Heavy DUlY Push Bumper (Sedanl) - ln~aIIed 228.00 192.00 192.00 3&.10 542.400 SETINA PII-400 nB Push Bumper lor Sedans -INSTAlLED 198.00 198.00 PlUSONlm TIIANSI'OU'I' OI"I'JONS S8.S SETINA 8-S Partillon wi 1/2 Luan, 1/2 Vinyl Coated EIpanded Hetal.lnnallem 442.00 38~.00 38UO 58.00 SIO-S SETINA 10-S Parllllon wi Lmn 1I0rllonlallllding Cealer Secllon -Installed 431.00 ~31.00 431.00 0.00 PTS Molded Plalllt Rear leal lor Prisoner Transport. Installed 518.01 486.00 ~86.DO 32.00 Page 10 of1;! 08/03/2005 LAKEWOOD FOROLAND, INC, Don Stafford, Flnt M.n.ger {3031 132-1200 ext. 1362 2006 CVPI ROLLOVER PROPOSAL. SPA 07006Y'l'Y08M.xl~ 2006 vs 2004 CVPI PRICING 2006 State BIG 200. Slale BIO 2004 Slale Bid lOO OrOer (oOe ~ I!IlItll.m frItt roo fOO 200iVI2004 I!IltA!!U AI~'1'mHIAlUm'1' IIOUlP~mN'I' [ CONT'l) 1 l'HUNH STOHAllE OI''I'lONS lDIl TI-l Trunk IheU: One (1) Wdine llteU (lor Radios, etc.) -Inslalled 221.00 211.00 211.00 16.00 TI-2 Trunk Inell: Two (2) IUdine Ihelves -Inslalled 271.00 248.00 248.00 29.00 CIlNTIlIl CONSOI,Il Ol'l'IONS ill (C.MB Transmission Hump Equlplllenl M.lalble Base ror BOI IIYle Coas.les.r MOllllIIDe Poles - Insl 137.0e 127.00 127.00 10.00 COB Arm Kesl ( Kequkes CC-MIl Abold 145.00 129.00 129.00 16.00 ((.m 12" SOIIl!1t (nnlnlewlfact Plates (Requires CC.MB AIlOVt) 187.00 167.00 167.00 20.00 C(.14C 14" BOIllYle Console w flact Plaits ( "eqUllts C(-MB Abose ) 171.00 181.00 181.00 .10.00 ((.lSC 18" S'IIIYle Cnosole flflace Plales (Reqalrts CC-MB AIlove) 313.0e 274.00 214.00 39.00 C(.DR Dual Drlnk Hnlder ( KtquJres CC-MB Abose) 80.00 12.00 72.0. 8.00 WIllING Ol'TlONS AID! AFB-60/30 AUI Fuse Block fl/6-Ballery FUSes @6HIIIPTotal&3-IpIUoafUses@30-Amp Tolal .InSI: 211.00 211.00 211.00 0.00 AFB-SO/30 AnI FUle Block fl/6-Ballery Foses @8o-AmpTotal&3-ItaI1IOllFoses@3o-AmpTolal-lnsl 244.00 2H.00 244.00 0.00 Paglt 11 of12 08/03/2005 LAKE.WOOD FORDlAND, INC. Don Sufford, Reet M.n.g.r jJOJI 232-2100 ut. 1361 2006 CVPI ROLLOVER PROPOSAL. SPA 07006yYY08M.ll:ll 2006....10 2M4 CVP\ PRICING 2006 CROWN VICTORIA POLICE INTERCEPTOR COLOR & TRI~ A:VAIT .4. 'RILITY ,,-..- ~ ~ f()))E EXTIllUOll fOWRS AQ Arizona Bel!!e Oearcoat Metallic BU Medlwn Brown MetallIc DV Light Tundra Oearcoal Melalllc OX Dark Blue Pearl [(earcoal MelaJllc HG Smokestone Oearcual Melallic )L Dark Toreador Bed Oearcoal Melalllc JP Silver Birch [Ieareoal Metallic LK Dark Blue LM Royal Blue LN Ught Blue Metallic LS Ught Ice Btue [Iearcoat Mela1l1e MIl Ultra Blue [Iearcoat Melallic T8 TungUen [learCOal Melalllc m Ughl Grey [(earcoat TN Silver Grey Meta1l1c UIi Riaeli CleareD.1 WT Vlbranl While Oeareoal Seals: CIOlh Ironl BUckels I VinYl Rear Beach Seals: Oolh Front BucMls I Oolh Rear Beach Seals: ooln Split Bench I Cloln Rear Bench INTElUOR COWR.,'l Charcoal Black Ufhl camel HedllllU llehtl10ne IH U IL BN BJ HL PH Pl PL (;OWIl (;HIl' A" AIIAUlLI'fY . . . . HEW tor l006 . . . . . . . . . HEW tor lOOo . . . . . . . AQ Arllona Betge [Iearcoat Mela1l1e OX Darli Blue Pearl [Ieareoal Melallle DY Ught Tundra Cleareoat Metallic HG SmolieUone Clearcoat Melalllc HEW lor lOOo IL Dark Toreador Red Cleareoal Metallic . lP Silver Biren Clearcoal Metallic LS Uehl Ice Blue [leareoal Metallic . T8 Tuneslen Cleareoat MetalUc H1:'W lor 2006 UA Black Clearcoal WT Vinranl Wltlle Oearcoal . Non: EIlelior Colon are available In Ihree (3) dlJlerenl Hone eonllearDllons I wi Order COdes 952. 953, or 9551. Aceenl Color can be any ollne available ellerlor colors. Page 12 of 12 0810312005 LAKEWOOD FORDLAND, INC. Don Sblfford, Fleet Ah/f;/lgw (J03j232.2200 ed.1362 200S CVPI ROLLOVER PROPOSAL SPA 07006'fYYOISM.xh 2006 \IS 2004 CVPI PRICING Page 1 of 1 Wallace, Michael From' Clatterbuck, Ron Sent: Thursday. August 04. 2005 2:28 PM To: Wallace, Michael Subject: RE. 2006 CVPI ROLLOVER PROPOSAL - SPA 07006YYV08M.pdf Michael Are you OK with this rollover proposal? It looks good to me. Ron. -----Original Message----- From: Don Stafford [mailto:dstafford@lakewoodford.com] Sent: Wednesday, August 03, 200S S:53 PM To: MichaeI.Wallace@state.co.us Cc: ron .c1atterbuck@state.co.us; kyle.shelton@cdps.state.co.us; varmijo@!akewoodford.com Subject: 2006 CYPI ROLLOVER PROPOSAL - SPA 07006YYY08M.pdf Michael, The attachment [ pdf format] is the 2006 Crown Victona "Police Interceptor" Roll-Over Proposal for State Price Agreement #07006YYY08M. ] have attempted to provide you WIth a comprehensive pnce comparison of the 2006 vs the 2005 YS the onginal bid for the 2004 CVPl. As you reV1eW this proposal, please contact me If you have any questIOns or If any of this mfoIDlatlOn IS unclear. As per our phone conversatlOn, 1 am copying Ron Claiterbuck and Kyle Shelton with this mformatIOn. I look fOTV\lard to our scheduled meeting for Tuesday, August 9th at 1'00 pm. c.c. Ron Clatterbuck, State Fleet New Vehicle Coordinator Kyle Shelton, Colorado State Patrol - Automotive Section Manager Vmce ArmiJO, General Manager, Lakewood Fordland 8/5/2005 Agreement 07048YYY56M for Vehicles Page 1 of8 Agreement Number: 07048YYY56M MANDATORY Agreement Status: Current S II' C I d .f(j-:Cr.04 tate OJ 0 ora 0 ,it ,,-~ .~" Price Agreement ~~!t.,>{~~['k'~.) \, *':'~-~~." )lj'/,' ""~ l"'~'i .~/ ~'~ :~-~".~.,,,,~, Category: Vehicles Commodity Description. Pass SUV, 4x4, 5 Pass, Medium Division of Finance and Procurement State Purchasing Office 225 E. 16th Ave, Suite 802 Denver, CO 80203 Penod Covered. 11/01/2005 - 07/01/2006 Please direct purchasing agent inquiries on this award to' Michael Wallace at (303) 866-6143 Option to Renew for 0 More Y ear( s) Commodity Code: 070 93 Contract Status: Not applicable Amendment Number: Amendment Effective on: Reason For Amendment: Amendment History' Ordering Information Contact: Ron Heusinkveld Company: DELLENBACH CHEVROLET. DELLENBACH MOTORS 3111 S. College Ave. Fort Collins, CO 80525 Order Number: 970-226-2438 Does Busmess As: Address City, State, Zip' Toll Free Number:800-234-0053 Fax: 970-226-0233 Contact Email. Terms. F.O.B. Delivery' Mirumum Order' Tills Agreement Results from Solicitation Number IFB-AFA-VEHICLES-MW-06 Conditions of A reement: 1<2 Pass SUV, 4x4 5 Dellenbach Motors Gasoline d" .-z.O l'80,- f Contact vendor for delivery charges outside Metro Denver area. OPTIONS: ATTACHMENT 3 htto.//www Q:ssa.state co m!PriceA wrl n"fln()h 1 ('q~('l hnt>77fr1S17")<;{;70U\(){;")111-.Q I'7M'7~(,\ 1 f\ I") 1 l'fAf\C . Agreement 07048YYY56M for Vehicles Page 2 of 8 a; K2 D ellenbach. pdf PLEASE contact vendor for option availability, specifications, etc. Delivery Fees (outside Denver Metro)' Per Mile 60 Flat Fee $50 00 (May not be combined) GENERAL TERMS AND CONDITIONS USAGE: This award will be used by General Support Services, the Division of Central Services, State Fleet Management (SFM), which provides vehicles to various State agencies and institutions of higher education. Additionally, Political Subdivisions (Counties, Cities, School Districts) may also use this Award at their discretion. LEASE/PURCHASE: These vehicles will be obtained through the use of third-party financing (lease purchase or installment purchase) as performed during prior years. State payment for vehicles financed through a third party is contingent upon payment to or for the State by such third party All vehicles purchased or leased will be titled to the State. VEHICLE CONFIGURATION: All vendors shall include, at the minimum, all manufacturer standard new vehicle equipment. Exceptions to options will be allowed only if the basic requirements of the Standard Specifications are essentially unaltered. The State will be sole judge of what constitutes an allowable exception Vehicles shall be of the same make, model, and equipment level as specified on PO NO SUBSTITUTIONS WILL BE ALLOWED Gross Vehicle Weight Rating (GVWR) bid shall meet or exceed minimum GVWR specified in base vehicle configuration. Vehicles shall be delivered complete; that is, with all manufacturer standard equipment, and in compliance with the SFM Standard Specifications and requested optional items as listed on the SFM purchase order SFM reserves the right to return a vehicle, after acceptance, that is not complete according to SFM Standard Specifications and any state purchase order, if later found to be in violation. Vendor shall promptly correct vehicle to award specification or correct financially to SFM satisfaction. Options listed shall be bid and provided as factory installed under the terms of the full, factory-backed, bumper to bumper warranty This includes but is not limited to air conditioning, radios, cruise control, bumpers, towing packages, tow hooks, etc. Dealer-installed options will not be permitted unless pre-approved by the State in writing and, where applicable, indicated on bid sheet as a "dealer installed" non-factory item. If dealers substitute a non-OEM (Original Equipment Manufacturer) option in their bid, in place of an available OEM option, the State may return the vehicle for a correctly equipped one any time after the non-OEM option is discovered, and/or require the vendor to make payment to SFM for all expenses plus handling fees to repair a non-OEM option that fails within 3 years or 36,000 miles, and/or initiate suspension/debarment proceedings Options not specifically included in the IFB shall be provided by the vendor at a cost that is not higher than the Manufacturer's Suggested Retail Price (MSRP). Tires: Tires are typically specified as All Season/Mud and Snow radials. All Terrain tires are a more aggressive tread pattern and on a 4X4 truck, are open side lug. Closed lug design tires called All Terrain by the OEM or dealer are not acceptable by SFM for an All Terrain tire option. Vendor shall provide open side lug All Terrain tires when specified by SFM purchase order DATES AND CONFIRMATIONS REQUIRED For each vehicle ordered, Vendors shall complete and return a Vendor Confirmation form (see httn'//www p-~~" ~t"t" ('() ll~!Pri('p A ",rl n~ffh()h 1 "O~" 11...(1f')7f"rlQ7'1 <:;t:70A f\f\t::'1 1 1 ,,0 1"7~~"7_() 1 f'l/", 1'"1l\flC Agreement 07048YYY56M for Vehicles Page 3 of8 Exhibit C) to SFM or other ordering agency as soon as it is available, but nO later than five (5) working days after notification from the manufacturer. This form shall include the following information: 1. Date vendor receives SFM PO 2. Manufacturer's factory order # and date received 3 Manufacturer's factory production date 4 Estimated date of delivery to SFM or ordering agency The dealer shall notify SFM no later than 10 business days that they have no OEM confirmation The dealer shall inform SFM immediately by phone and in writing when the dealer is aware or suspects that there is a problem with an order or a production date from the factory The dealer shall demonstrate to the STATE OF COLORADO all efforts made to secure vehicles Any dealer failing to supply estimated delivery dates may be considered non responsive SPECIAL CONDITIONS OF BID: If an awarded vendor is either unable to provide a vehicle(s), or is unable to provide them within a reasonable time, the State reserves the right to cancel that order and place the order with the next lowest bidder or to conduct another bid Unless otherwise approved by SFM or the ordering agency, all model year 2005 vehicles, ordered as a result of this IFB, shall be delivered and invoiced no later than June 30,2005 or as specified by SFM. Special equipped vehicles will be bid and awarded separately (i.e. handicapped busses, large cargo vans) In the event that OEM is unable to deliver ordered vehicle(s) within model year ordered, SFM reserves the right to choose out of dealer stock a unit(s) as close to original specification. SFM will be invoiced at awarded state price with OEM to reimburse dealer any difference in cost. This will only apply to vehicles ordered prior to build-out and considered within normal and acceptable ordering and build time frames. Vehicles ordered by SFM after last order date has been announced by OEM will not be subject to this clause. Dealer acknowledges that the OEM has partnered to provide factory incentives to dealer in the overall interest of the state Vehicles that are ordered prior to build-out and considered within normal and acceptable ordering and build timeframes are expected to be delivered through dealer within usual Spring delivery timeframe of current model year. SFM and SFM's customer is caused harm and expense when vehicles are "rolled over" to the next model year. Should OEM not build and deliver on a timely basis (strike and similar situations beyond control of OEM excepted), SFM will count this as a delivery and performance issue that may jeopardize future awards regardless of low bid status Starting in early fall, 2004, SFM will be ordering law enforcement vehicles for the Colorado Department of Public Safety and State Patrol as early orders for delivery starting approximately November 2004 SFM will coordinate this with the awarded dealer All other terms & conditions set forth in this General Conditions will apply Bids are requested for 2005 model year vehicles only It is anticipated that awards will be in place during the fourth quarter of the 2004 calendar year and will remain in place through factory fleet close dates for 2005 models--Iate spring through early summer of 2005 If a model year change occurs during this time, or if the awarded vendor will allow, 2006 model year vehicles may be sold under the terms, conditions, and prices of the 2005 model year awards at the sole discretion of the spa Extension of the existing Agreement(s) will occur, and the length of the extension, along with any other applicable considerations will be agreed to between the SPO and the vendor Changes to existing Terms and Conditions are at the sole http.l/www.gssa.statecous/PnceAwd.nsffhOhl(.qa(. 1 h0f77fciR77 ,\t;7Qdf\f\?;71 1 "II 17p.p.7~(\' 1 (\/'11/"'\(\(\<:: ,Agreement 07048YYY56M for Vehlcles Page 4 of8 discretion of the sPa. Model year substitutions MUST be approved by the sPa, SFM or the ordering agency. Vendor shall notify SFM immediately of any mid-year model changes including discontinuations, mid-year introductions, etc , as related to specific bOdy code vehicle included on an IFB/price agreement. PAYMENT TERMS: The State's payment terms for this bid are net 20 days. Every effort will be made by SFM or the ordering agency to assure payment will occur within twenty (20) days from date of delivery In payment of delivered vehicles, the State will issue, or cause to be issued by its third-party financing company, payment instruments. All payments issued under the resulting agreement will be directly referenced and sent to the awarded vendor ONLY No third-party billing or payments (i e. GMAC) will be allowed under the agreement. This applies to ANY agency or political subdivision using the resulting agreement(s) Vendors are reminded that the State cannot guarantee payment terms for MAPa agencies, or political subdivisions. Most ordering entities have remitted payment in a timely matter in the past, and vendors should confirm individually with the ordering agency all payment terms Dealer agreements with third-parties (GMAC, Wells Fargo, etc.) will have no effect on any of the payment terms and conditions. No security interest or similar interest between a dealer/vendor and their financing company will be applicable to any State agency or political subdivision purchasing vehicles from the resulting price agreements POINTS OF CONTACT: Questions regarding this price agreements should be directed to the Purchasing Agent above or SFM, 303-289-5042, or the non-state ordering agency contact as indicated on confirming purchase orders NOTE ON WARRANTY DOCUMENTS: In some cases, a manufacturer may offer the same warranty coverage for many vehicles in their product line For bidders who are offering bids on several vehicle categories that have the same coverage, warranty information as required on bid sheets need be submitted only once Bidders shall indicate on EACH bid a clear reference to the appropriate warranty document(s) DELlVERY(SFM ONLY): The State's terms are FOB destination with freight included to destinations in metropolitan Denver (6 county area--Denver, Adams, Arapahoe, Boulder, Douglas, and Jefferson) Delivery to Department of Corrections in Canon City, will be FOB destination with freight included, and will be coordinated with venders who are in close proximity Other Deliveries outside metro Denver is FOB destination with freight added Delivery charges outside of metro Denver are to be agreed upon between the ordering agency and the awarded vendor, prior to delivery Any ordering agency may arrange to pick up a vehicle from the awarded vendor at no additional charge. For vehicles delivered to other SFM designated agency locations such as Colorado State Patrol, Department of Corrections, and Department of Transportation, vendors shall notify SFM 'httn //'0.""''''.1 (TC'~q C't':lt~ ..r\.llcIP't",.....oA.n.rrl ..-.c-+(l..JY\....l ,..,,()....,..,,1l-..(\M'I+'...30'i'"'lCC'i()AIlr'\,c......11LO/'1__"_^ 1 ^'''' "I '......AAr' Agreement 07048YYY56M for Vehicles Page 5 of8 of scheduled delivery to designated agency at least one day prior to the delivery. Deliveries of new vehicles will be pre-approved by SFM to facilitate available resources and expedite delivery times Vendors shall call SFM at least one working day before delivery. Vendors shall have the P 0 number available and the number of vehicles to be delivered when calling New vehicles will be accepted between the hours of 8 am to 12 noon and 2 PM to 4 PM, Monday through Friday No deliveries will be made 3 business days prior to the end of the month Also, no deliveries on State holidays, which include for 2005 May 26TH, and July 4TH. If vendor shows up at SFM without an appointment, the vendor may be turned away until a scheduled appointment is available. VEHICLE DELIVERY CONDITION: The following requirements apply to vehicles at time of delivery to SFM: Vendors shall bring these items into the SFM office (all documents shall be typed) 1. The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock #. 2. The manufacturer's window sticker with price and option info Do not leave the sticker on the vehicle door glass. 3 The manufacturer's "Certificate of Origin" with a typed assignnlent as follows (there shall be no corrections)' STATE OF COLORADO DIVISION OF CENTRAL SERVICES 1001 EAST 62ND AVE DENVER, CO 80216 4. The Application for Title and/or Registration. 5 Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication. 6 A weight slip shall be provided whenever a body has been modified. This includes hi-cube vans, box trucks and buses. Vendors shall leave in the vehicle: 7. The owner's manual visible on the front seat 8 The dealer stock # on the windshield 9 A forty-five(45) day permit shall be attached in the license plate area on the rear of the vehicle. 10 Vehicles shall be washed, serviced and in standard "make ready" condition, i.e., prepared for immediate use including no less than one quarter (1/4) tank reading of fuel. Vehicles delivered with less than 114 tank fuel will be refused. SFM shall make a cursory visual check of the delivered vehicle's condition and options to expedite the delivery process However, should any problems be found after delivery, SFM has four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer shall retrieve the vehicle within one business day of notification for correction/repairs and redeliver said vehicle as soon as the repairs are complete The dealer will expedite repairs to its maximum capability, so as not to cause undo financial hardship to the STATE OF COLORADO This is in addition to terms found under vehicle configuration. VEHICLE DELIVERY CONDITION: The following requirements apply to vehicles at time of delivery to SFM: Vendors shall bring these items into the SFM office (all documents shall be typed). http://www gssa.state.co us/PnceA wd.nsf/bOb 1 c9ac1 b0f27fd87256794006211 hRI7f'f'.7~O 1 on 1 n OO'i ~greement 07048YYY56M for Velucles Page 6 of8 1. The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock # 2. The manufacturer's window sticker with price and option info. Do not leave the sticker on the vehicle door glass. 3 The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be no corrections) STATE OF COLORADO, Des 1001 EAST 62ND AVE DENVER, CO 80216 4. The Application for Title and odometer statement. 5 Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication 6 A weight slip shall be provided whenever a body has been modified This includes hi-cube vans, box trucks and buses, stake beds, for example Vendors shall leave in the vehicle: 7. The owner's manual visible on the front seat 8. The dealer stock # on the windshield 9. A forty-five(45) day permit shall be attached in the license plate area on the rear of the vehicle. 10. Vehicles shall be washed, serviced and in standard "make ready" condition, i.e., prepared for immediate use including no less than one quarter (1/4) tank reading of fuel. Vehicles delivered with less than 114 tank fuel will be refused. 11 SFM shall make a cursory visual check of the delivered vehicle's condition and options to expedite the delivery process. However, should any problems be found after delivery, SFM has four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer shall retrieve the vehicle within one business day of notification for correctionlrepairs and redeliver said vehicle as soon as the repairs are complete. The dealer will expedite repairs to its maximum capability, so as not to cause undo financial hardship to the STATE OF COLORADO This is in addition to terms found under vehicle configuration. 9.0 DELIVERY INSTRUCTIONS FOR MAPO AGENCIES 9.1 CHARGES ALLOWED All SFM purchases will NOT be charged for delivery However, MAPO locations outside of the Denver Metro area (as defined below) may be charged a delivery fee Vendors MUST indicate below either a flat fee, or a per-mile-fee for delivery NO DELIVERY CHARGE FOR THESE COUNTIES!!!! Denver Metro Denver, Arapahoe, Adams, Weld, Boulder, Jefferson, Douglas, EI Paso, Elbert, and Morgan Counties NO DELIVERY CHARGE FOR THESE COUNTIES!!!! All other counties in Colorado may incur delivery charges Vendors need to indicate below the applicable charges Vendors may NOT combine both above, but may indicate applicability For instance, a Pueblo County delivery may be charged a flat fee delivery charge, but Mesa County might be charged httD.//www.!:!ssa.statecol1s!Pnrf.Awr1n<flh()]-.l{.Q..{.l]-.llf.l7f.rlIl7.1.?;.70M\(\?;..)111-QI..1M..1~.. 1 f\ I') 1 ',",(lAC Agreement 07048YYY56M for Vehlcles Page 7 of8 at the fee-per-mile-rate Vendors MUST indicate above which delivery charges will apply, and also indicate the applicable counties The fees above are all-inclusive, and separate charges, such as chase drivers, etc. will NOT apply DELIVERY INSTRUCTIONS FOR MAPO/POLITICAL SUBS All MAPO agencies MUST specify on the Purchase Order OR commitment document all delivery Terms and Conditions that apply. None of the delivery instructions shall be inconvenient to the vendor, but should be along the lines of the established SFM delivery instructions, or from past orders by the MAPa agency. If the delivery instructions are issued to the Vendor, the Vendor MUST comply with them, or, contact the MAPa agency and clarify, or, change the delivery instructions after notifying the MAPa agency The SPO should be notified immediately of all problems regarding the deliveries of vehicles for MAPa agencies Close Out Date. Vendor shall notify SFM of the close out date for this model as soon as that information is available Vendor Guarantees. A. Vendor guarantees to the State that it understands and agrees to the terms and conditions of this bid and it will not default from performance by virtue of a mistake or misunderstanding, B If delays in delivery are anticipated, vendor shall notify the ordering agency of the expected delivery date or partial delivery schedule. If the proposed delivery schedule is unacceptable, as determined by the agency, the agency may cancel the order without penalty and take action as noted elsewhere in this solicitation Performance/Remedies. Vendor shall comply with the requirements as to brand, quality, quantity, timeframes, etc If the vendor fails to perform the State reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause and to make an award to the next highest scoring bidder Cause is defined as failure to meet requirements of the within specifications and conditions, or correct deficiencies upon receipt of notice Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the award Award Modification The State may, at any time, by written modification, make changes within the general scope of this award if the vendor agrees Vendor Offset: Pursuant to C R S 24-30-202.4 (as amended), the state controller may withhold debts owed to state agencies under the vendor offset intercept system for (a) unpaid child support debt or child support arrearages, (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, C R S , (c) unpaid loans due to the student loan division of the department of higher education: (d) owed amounts required to be paid to the unemployment compensation fund; and (e) other unpaid debts owing to the state or any agency thereof, the amount of which is found to be owing as a result of final agency http.//www gssa.state.co us/PnceAwd.nsf/bOb lc9ac 1 h0f77fc1R77 "ih7Q4(l(lh'l 11 hRI7",,7.,1I 1 II/'J. 1 n()()<:. Agreement 07048YYY56M for Vehicles , Page 80f8 determination or reduced to judgment as certified by the controller Assignment Prohibited. Neither the vendor, nor the State, may assign the resulting price agreement without the written approval of the other party Pricing Prices bid shall be in the units indicated and shall remain firm for the term of the price agreement.Volume ReRort: The Volume Report for 2005 Vehicle Sales (Exhibit B) shall be submitted to State Purchasing Office Attn: Michael Wallace 225 E. 16th Avenue, Suite 802 Denver, CO 80203 Reports will be submitted on 4/30/05 and 7/31/05 for cumulative sales to date for 2005 vehicles under this bid. Failure to turn in these reports WILL result in withholding of payment until reports are completed and received. Agreement Prices: http.//www gssa.state co us/PriceAwd.nsf/bOblc9ac 1 b0f27fd8725679400()711 hllnp'p,7",O 1 on 1 now; Dealera Invitation to Bid Page 1 of 3 ~47~,~) 8=005 PA.SS UTIL MEDIUM. <4X4 (5 PASS\ ~4/ 2; CHEVROLET TRAILBLAZER <. 4: GMC ENVOY Colorado State FleelManall9menl 2006 VEHICLE SPECIF1CA. nONS Class: SW 4x4 RepresentatiVe MoOols: l' FORD 3: JEEP Bo<tY Code: )g, EXPLORER COMMANDER MAKE:C~W MOD~I12~dl.. OEM MODEL': C"T \ 'i;S 0 Co TRIM LEVEL: LS. OEM CODE: 1 sA STANDARD SPECIFICATIONS: OEM CODE INDICATE ACTUAL DEALER SPECIFICATIONS" , ~ PASS: 5 PERSONS MIN. :,\f) '11 DOORS: 4 FULL SIZE SIDE DOORS SID - 117 TAILGATE L\ F, C; A'S ~ ~~F 140 TIRES: ALL SEAS M&S RAPIAL P ').-< 3" ,...,.s Vt. I h 1.106 FUll- SIZE SPARE T1I\E 3"TD 1\3 t, I 174 WHEELBASE: 106.5 IN. MIN ~. b "-'1 \ ~ ENG MIN CYL.6 LL~ . ~ ENG MIN DISP' 4.0L LL?; Y..,. L- ~ FUEL TANK. 18GALMIN &~ C;\->\'--.<..-o "'" 231 GVW RATING: 4400 lAIN S\S;O e;\Jw 241 AXLE RAT1O(MIN.}3.40 <:;:u. Ie, 3.,"-\'J-..A:x.LL ~ ~ AIR CONOfTlONtNG . Rl34a 51D 302 RADIO: AM/fM l.U~o c..D - ~ POWER BAAKES & POWER STEERING s-ti:) ~ ASS BRAKES "tt1J 310 SEATS: CLOTH SEATS SID 312 SEATS: aucm SE..&:TS S'TD ~ FLOORING: CARPET $-"t' f) ~ AIR BAG - DRIVER SlOE STj) ~ MIRRORS: R/QHT !JIOlEFT' SID ~ REAR WINDOW DEFROSTER CL\,,\ ~~rt.. ~'l~~q ~ INTERMITTENT WIPERS S1J) ~ TRANSMISSION: AUTOMATIC 1\."3 0 'S,.-"TJ) 415 FOUR-WHEELDRlVE A~ <; (~ c--~~ 418 AUTOMII TIC LOCKING FRONT HUBS S;:'T'O 450 SKID PLATE-FUEL TNK.TRFR CSIOI 2:.fY\S ~\..L\ Q ~~U ~ STEP BMPR-4OO#TONGUE.4000#TRLR :S~..D ~ PRIMARY FUEL: UNLEADED S\'\') ~ STANDARD WARRANTY -BUMPER TO BUMPEF Sl"D I I / :;;l..o.l8'b I Colorado State Fleet Management 2006 VEHICLE SPECIFICATIONS Deale... Invitation to Bid Class: SUV 4x4 Representative Models: 1 FORD 3: JEEP BO<lv Code: g EXPlORER COMMANDER Of)>/G'h Page 2 of 3 e/251Z005 %t( f J-S OEM CODE: j s/:? . PRICE PASS UTll MEDIUM. 4X4 (5 PASSl 2: CHEVROLET 4: GMC 'mAILBLAZER ENVOY MAKE: C )..)I=-~ ( MODEL: T/?lJJtJ3 J.1JJ.tf,e OEM MODEL': C7/SS0b TRIM LEVEL: . AVAILABLE OPTIONS: OEM CooEACTUAL I COMMENTS 110 DOORS: 2 SIDE DOORS - QTE 141 TIRES. AU-TERRAlN. LIST SIZE: r--- 143 TIRES: OPTION '1, LIST SIZE: 216 NON-5W ENGINE QI>T1ON A. U-\\, 229 HEAVY DUTY SUSPENSION -. 239 GVW OPTION: SPECIFV -,-. 249 AXLE RATIOOPTIOH: SPECIFY - 254 '-L T FUEL - OatSl FUel - 255 ALT FUEL-OEM DEDICATED -'- lA...6 \ 297 AMlFM STEREO ETR WICASSETTE 298 CRUISE CONTf\ounLT 309 CONSOLE 6ETWEEN BUCKET SEATS -. 311 SEATS. V1NYlSEATS - 313 SEATS. FRONT BENCH SEATS - 321 FLOORING: RUBBER - 402 REAR WIPER ---'- G-S-o ~ REAR AXLE .. ANTI SPIN 0411 TRANSMISSION: MANUAl WIOVERDKv - 7!: ga 430 PCKG:TONINGlRCVR I-llTCH(Alcl1mt) r--- 432 TOW HOOKS \/'(6 440 PACKAGE:OFF ROAD (AIlachment) <<3 PKG: STR06E UGHT (Allacnmenl) 451 GRill. GUARD - FUll FRONT BLACK -. koS 453 ENGINE llLOCK HEATER -. 520 PO'NER LOCKS - 530 PO'IVER WINDOWS - 541 DELETE DAYTIME/AUTO HEADLlGKrS - 599 AMiFM CD PlAYER >-- 620 UPPER TRIM lEVEL PKG: SPECIFY I'S D I-- 800 FLOOR MATS FRONT AND REAR ~:!.L NA. ~'"J..."'IS/\'SQ \'1 (\11\, :5:3, 't:l\~"V"--t~ --.. ~'-'''''''.o s\~ Nfl. N-A. NA ~ CA~8~l: ~J) ST[) ""Po., NA. Ne:. S'm LA c:.."'-,..." ~\ ~"'J\.'i ~~ ~L t\iA. (;.J..iJ.SS ..m )j /TC /I I en...) !,..L.:. c> !a A \-\ ...."''-'' vv-. ~)(\1 -AR<i/Lr- r.-,.(\..-,t" ~ P<?\ <!,"t.-- "'" ~ I::- t"~ '\5 u. Ut'- ~~....,. ~ SID 'STi) \t-J.J..N ~ \D 9--LS S"'11) LT TR-ih ~" f~~ ~'\S ISO [000 I ISO "}.. '{ () 36~ yo :}6t> ~.s ~4u I ""3s liS ~3~S 40 I .'~"~ ~ __.-.J__~~',,-".x-__."_~_-',""~c<-L' "..."...,- Colorado State F1eet M3.nagement 2006 VEHICLE SPECIFICATIONS D.ale... Invltatton to Bid Page 3 01 3 2: CHEVROLET 4: GMC lRAlLBLAZER ENVOY 00Jo;, q;1~ 812512005 Class: SUV 4x4 Representative Models: 1 FORO 3: JEEP Body Code: K2 EXPLORER COMMANDER PASS UTIL MEDIUM, 4X4 (5 PASS! MAKE: CiJt;-vy MODEL: //(IlIJ.!3JIJ).c-x' OEMMOOEL': t::.T /SS(J{, TRIM LEVEL: IS . OEM CODE: is 1'/ I . AVAIlABLE COLORS. Pleas. .ttach m.nulacturer color chart OTHER VEHICLE SPECIFICATIONS I OPTIONS (Please attach separate sheet ~ necossary) PRICE STANDARD FACTORY WARRANTY (Attach d.tailed descrlption): MILES Bumper to Bumper :3 (P 0 () 0 DriveTrain 36CO() MONTHS 30 3b Other OPT1ONAL FACTORY WARRANTY (Attach detailed description): MILES C. rl1 PP ?500b MONTHS 06 PRICE 1)75 / /~ M.P G CITY, ;ZD M.P.G HIGHVl/A Y EPA FUEL RATING: OEM MINIMUM FUEL RATED OCTANE. g? DELIVERY' DAYS FROM DEALER RECEIPT OF ORDER FROM STATE (E.G. 90 DAYS) IDENTIFY ANY EXCEPTIONS TO SPECIFICATIONS. DEALER NAME: IJEL)"'[N/J/JCh' }J-J OTORS DEALER PHONE &00-;) 3 i - 0 Ds3 BIDDER'S NAM~ JI CuS I N k.Y'f:-.I ../J f SIGNATU~ ~ ~~ l I 'i<l\hl'.....::..:.;..~..,'~.- . ,":'..: 'I' .;,,,..,. .:"':";'"'' ;-.-,,'.'11':: ,;.~'",;r:.::;>..""""'''':~ l~.""';";:" ,.,;,..<..~ ":>'..- ,,o>'\:l.'~'. ',~"'""'-",,,,,, .".;, -;, ,,'....;':..,..,,<. "">'C,,~,,. --... ",~ ,., ......_..'..., .,"'.;..."..,_....',..._~ r ~ ."':...."~c:.,,~,, -,,,:;0-..,." ',>."., ,~.,...,~'... V. ..,...-.........,~"""~.V..3"'_.. ",..,' .,~-""'...'<<<.,~...".. ,"" ,,', .",,,,..,,,,,,. "",."",'.',,,""'~ PACKAGES, PAGE 4 of 24 00>/Oh q;~( r 2006 State Vehicle Bid #4:'1n - PAC'::KAf,;F" OF"" TOW1Nf,; OPTION Attach one copy of this form to each body code specification sheet that has an Available Option #430 inCludi~ the following body codes' . C2.C3.D2;D3.D5.D8.E2,E3,E8.F2.F3.F8.G3.H3,K1~K3,K5,K6.T1 An installed OEM TOWING OPTION PACKAGE should include the following: l Frame mounted receiver hitch with a class 3(class 4 for T1) rating that accepts a 2" square receiVer Heavy duty engine cooling TransmissIon cooling (automatic only) Trailer wiring harness ! HD turn signal flasher Handling package (describe: ~ ~ 5 H. f) . S us P t:: 7V .s J () )/ C Lvll-c-N IJjJ~/-JC.J713).F) HD battel'f and Alternator Price to inclUde complete Installation. All items to be covered at a minimum by the 3 year 36,000 mile factol'f warranty t Please list additions and/or deletions to your company's OEM TOWING OPTION package from the above listed specs: KNP !I,D T t? 17/1/..!, Coote-if ({ullt=-/'I ;9;:>Pj. Jc./:l,(}LC; J I , Total. Price for OEMKTOWING PACKAGE. $ For Body Code. ~ Total Price for T1 - OEM TOWING PACKAGE. $ 3 (OS' I f I ,. f ';'h~A;,..:.,,;..~,r;;;,'Z;'::":'.1~::< ;:W.,'.'- ';"..;'. .,_.'" 'n'''~.'''''''''.,,"- ~"','-'" .,...,....~. ~w~,."......v,_,,,~.,,...._. ,':c. "'; ".-,l::,. '.; ,;, ;;r.';".:fj:(.'j-' ;P. ~,.:i:,,"r";r<:l'-;'-:'. ,-..~,:!:,~.;.~' 'I. '..''',~. r.,~~_-'.;;;;c,.~";.~.t.-"".~"i'..J..;;r"";;.-.., ."'..A.......h-<;;:~~ "',. ...-r"" ..~ ,,""._......;>......~ .,'K.. <......"~....'._~......,, -.. ., .-.""-,.......","" I 2006 State Vehicle Bid O~/G~ '4{. PACKAGES, PAGE 6 of 24 #4.4.0 _ PAC':KAGF' nFM nFF RnAD I Attach one copy of this form to each body code specification sheet that has an Available Option #440 including the following body code: . ~ F1, F2, F3, F8, K1,~K3, KS, KG, T1 An installed OEM OFF ROAD package should include the following; High pressure front and rear gas shocks ~s~~s f Mud and snow radial tires "LT" rated. Specify tire size:? 'l4sll.... "n OOIt (~"'t~ I. Skid plate group. Specify types: ~'S. (T." b...~ \, 1 ~ Front and rear tow hooks NI items to be covered at a minimum by the 3 year 36,000 mile factory warranty Please list additions and/or deletions to your company's OEM OFF ROAD PACKAGE from the above \is~ specs: r t'-...\r> cr \'\~ ~'o/M\A(l.\..b.. ~~I'V'\ ~A.<::::tc\L'f Total Price for the OEM OFF ROAD package: $ ?.6b- For Body Code. v...:;t f I ( { I ( :'t-i< ~;('" .;,,;i,: r:. :,;;"!.-Ar:F.~".;.0'-_. -.;. ;"""'::.' ,"'-0;, .,"_..::~ .....~.>.____.,'",. _ .~~_:'..-'"......:..: C-"~ '.""'..' ..~~~."..... .......".C,'"'.,. - ......,,,"' .~......~-~,..",~,'- ,'." .~"""",-,-",.~~~=--..... ,.<<""",..'~'.~ ",_""~=~."_"-~"~,,,,_-,,,,,,_"""__""U__<,~~,,,,,"~__k'~ 2006 State Vehicle Bid O~/Oh I /111( PACKAGES, PAGE 7 of 24 1tH"\ _ RTRnRF 11(:;HT Attach one copy of this fonn to each body code specification sheet that has an Available Option #443 including the following body codes: . 4. I All C's, D's, E's, F's G's H's & K's , The STROBE LIGHT PACKAGE must include the following: Roof mount of strobe on truck, van or sport utility vehicle Dual ftash strobe with amber shield Class 2 light, SAE spec: J1318 or DFS750-A North American Signal spec or equivalent. Minimum: 15 joules I Minimum of 60 double flashes per minute Base must be aluminum, not plastic.' Switch In cab Height between 3112 inches to 6 inches, measured to top of light housing Warranty: 1-year parts and labor Complete installation with locations as follows: Location for strobe light on pl~IcIID~: on the roof of the pickup cab the light must be centered between the front of the roof and the rear of the roof I the light must be also centered from one side to the other side of the roof. Location for strobe light on VRM. anti !llport Irtil1tlR~: on the roof of the van or sport utility the light must be centered from one side to the other side of the roof the iight must also be two feet from the rear of the roof Make I),) H F L- C tf Model .Ji ;).OJ-').. )J?& I List the make and model of strobe that is bid: List any additions and/or deletions of your bid from the STROBE LIGHT PACKAGE specs listed above. Total Price for STROBE LIGHT PACKAGE. $ For Body Code. K :A J-ts- I f Agreement 07048YYY63M for Vehicles Page 1 of8 Agreement Number: 07048YYY63M MANDATORY Agreement Status: Current State of Colorado {/:P Price Agreement ~3"i~~c<- -~,,~~ iJJ!J$ Category Vehicles Commodity Description. Pickup, 4x4, 1 Ton, DRW Division of Finance and Procurement State Purchasing Office 225 E. 16th Ave, Suite 802 Denver, CO 80203 Period Covered. 11/01/2005 - 06/30/2006 Please direct purchasing agent inquiries on this award to Michael Wallace at (303) 866-6143 Option to Renew for 0 More Year(s) Commodity Code: 070-48 Contract Status' Not applicable Amendment Number' Amendment Effective on: Reason For Amendment: Amendment History' Ordering Information Contact: Ted Baca Company: CHAMPION CHEVROLET CHAMPION CHEVROLET 9050 HWY 392 WINDSOR, CO 80550 Order Number 970-686-2575 Does Business As: Address. CIty, State, Zip. Toll Free Number: Fax: 970-674-9359 Contact Email. Ted Baca [tedbaca@qwest.net] Terms: F.O.B Delivery' Mimmum Order This Agreement Results from SoliCItatIOn Number' IFB-AF A-VEHICLES-MW-04 onditions of A T1 GMC 3500 C/C ,4x41 ton DRW ion Chevrolet Gasoline af) ll~ '3-&:t../ I . See below for optIOns II ~:=~c~;, foe doliJ.l'Tlt eRMl: NT 4 http.//www gssa.state.co us/PnceAwd.nsflbOb1c9ac1 b0f27fd87256794006211 b8/1c8b72e.. 11/1/2005 Agreement 07048YYY63M for Vehicles Page 2 of8 OPTIONS PLEASE contact vendor for option availability, specifications, etc. Options for the above vehicle ONLY below: GENERAL TERMS AND CONDITIONS USAGE: This award will be used by General Support Services, the Division of Central Services, State Fleet Management (SFM), which provides vehicles to various State agencies and institutions of higher education. Additionally, Political Subdivisions (Counties, Cities, School Districts) may also use this Award at their discretion. LEASE/PURCHASE: These vehicles will be obtained through the use of third-party financing (lease purchase or installment purchase) as performed during prior years. State payment for vehicles financed through a third party is contingent upon payment to or for the State by such third party All vehicles purchased or leased will be titled to the State. VEHICLE CONFIGURATION: All vendors shall include, at the minimum, all manufacturer standard new vehicle equipment. Exceptions to options will be allowed only if the basic requirements of the Standard Specifications are essentially unaltered. The State will be sole judge of what constitutes an allowable exception. Vehicles shall be of the same make, model, and equipment level as specified on PO NO SUBSTITUTIONS WILL BE ALLOWED Gross Vehicle Weight Rating (GVWR) bid shall meet or exceed minimum GVWR specified in base vehicle configuration. Vehicles shall be delivered complete; that is, with all manufacturer standard equipment, and in compliance with the SFM Standard Specifications and requested optional items as listed on the SFM purchase order SFM reserves the right to return a vehicle, after acceptance, that is not complete according to SFM Standard Specifications and any state purchase order, if later found to be in violation. Vendor shall promptly correct vehicle to award specification or correct financially to SFM satisfaction. Options listed shall be bid and provided as factory installed under the terms of the full, factory-backed, bumper to bumper warranty This includes but is not limited to air conditioning, radios, cruise control, bumpers, towing packages, tow hooks, etc. Dealer-installed options will not be permitted unless pre-approved by the State in writing and, where applicable, indicated on bid sheet as a "dealer installed" non-factory item. If dealers substitute a non-OEM (Original Equipment Manufacturer) option in their bid, in place of an available OEM option, the State may return the vehicle for a correctly equipped one any tirne after the non-OEM option is discovered, and/or require the vendor to make payment to SFM for all expenses plus handling fees to repair a non-OEM option that fails within 3 years or 36,000 miles, and/or initiate suspension/debarment proceedings. Options not specifically included in the IFB shall be provided by the vendor at a cost that is not higher than the Manufacturer's Suggested Retail Price (MSRP). Tires. Tires are typically specified as All Season/Mud and Snow radials. All Terrain tires are a more aggressive tread pattern and on a 4X4 truck, are open side lug. Closed lug design tires called All Terrain by the OEM or dealer are not acceptable by SFM for an All Terrain tire option. Vendor shall provide open side lug All Terrain tires when specified by SFM purchase order DATES AND CONFIRMATIONS REQUIRED For each vehicle ordered, Vendors shall complete and return a Vendor Confirmation form (see Exhibit C) to SFM or other ordering agency as soon as it is available, but no later than five (5) working days after notification from the manufacturer. This form shall include the following information 1 Date vendor receives SFM PO 2 Manufacturer's factory order # and date received 3 Manufacturer's factory production date 4 Estimated date of delivery to SFM or ordering agency. nttn //WWW P""R "t:1tf'. ('() ll"f1J~1('P A ",.1 n,flhllh 1 "O~" 1 1-,(\+,>").,-1Q")') "t:"7()~ "",(') 1 1 LO 11 _ OL......, - 11 f1 '''''{'\^~ Agreement 07048YYY63M for VehIcles Page 3 of8 The dealer shall notify SFM no later than 10 business days that they have no OEM confirmation. The dealer shall inform SFM immediately by phone and in writing when the dealer is aware or suspects that there is a problem with an order or a production date from the factory The dealer shall demonstrate to the STATE OF COLORADO all efforts made to secure vehicles Any dealer failing to supply estimated delivery dates may be considered non responsive SPECIAL CONDITIONS OF BID: If an awarded vendor is either unable to provide a vehicle(s), or is unable to provide them within a reasonable time, the State reserves the right to cancel that order and place the order with the next lowest bidder or to conduct another bid Unless otherwise approved by SFM or the ordering agency, all model year 2003 vehicles, ordered as a result of this IFB, shall be delivered and invoiced no later than June 30, 2003 or as specified by SFM. Special equipped vehicles will be bid and awarded separately (i e. handicapped busses, large cargo vans) In the event that OEM is unable to deliver ordered vehicle(s) within model year ordered, SFM reserves the right to choose out of dealer stock a unit(s) as close to original specification SFM will be invoiced at awarded state price with OEM to reimburse dealer any difference in cost. This will only apply to vehicles ordered prior to build-out and considered within normal and acceptable ordering and build time frames Vehicles ordered by SFM after last order date has been announced by OEM will not be subject to this clause. Dealer acknowledges that the OEM has partnered to provide factory incentives to dealer in the overall interest of the state Vehicles that are ordered prior to build-out and considered within normal and acceptable ordering and build timeframes are expected to be delivered through dealer within usual Spring delivery timeframe of current model year. SFM and SFM's customer is caused harm and expense when vehicles are "rolled over" to the next model year Should OEM not build and deliver on a timely basis (strike and similar situations beyond control of OEM excepted), SFM will count this as a delivery and performance issue that may jeopardize future awards regardless of low bid status Due to state budget conditions, SFM cannot accept any vehicles (except Public Safety undercover and Patrol vehicles) prior to March 1.2004. Vendors shall make delivery after this date. Note: Public Safety undercover and Patrol Vehicles may be accepted after the award(s) are made. Starting in early fall, 2003, SFM will be ordering law enforcement vehicles for the Colorado Department of Public Safety and State Patrol as early orders for delivery starting approximately November 2003. SFM will coordinate this with the awarded dealer All other terms & conditions set forth in this General Conditions will apply Bids are requested for 2004 model year vehicles only It is anticipated that awards will be in place during the fourth quarter of the 2003 calendar year and will remain in place through factory fleet close dates for 2004 models--Iate spring through early summer of 2004 If a model year change occurs during this time, or if the awarded vendor will allow, 2005 model year vehicles may be sold under the terms, conditions, and prices of the 200 model year awards at the sole discretion of the spa Extension of the existing Agreement(s) will occur, and the length of the extension, along with any other applicable considerations will be agreed to between the SPO and the vendor Changes to existing Terms and Conditions are at the sole discretion of the sPa. Model year substitutions MUST be approved by the sPa, SFM or the ordering agency. http.//www l!:ssa.state co us/PnceAwc1 n.~ffhnh 1 rQ"r 1 hO-n7frlR7'),\r;7QL1()()':;') 1 1 J..,Q 110QJ..,'7,)~ 1 1 /1 f")f\{\-C Agreement 07048YYY63M for Vehicles Page 4 of 8 Vendor shall notify SFM immediately of any mid-year model changes including discontinuations, mid-year introductions, etc , as related to specific body code vehicle included on an IFB/price agreement. PAYMENT TERMS: The State's payment terms for this bid are net 20 days. Every effort will be made by SFM or the ordering agency to assure payment will occur within twenty (20) days from date of delivery In payment of delivered vehicles, the State will issue, or cause to be issued by its third-party financing company, payment instruments All payments issued under the resulting agreement will be directly referenced and sent to the awarded vendor ONLY No third-party billing or payments (i.e. GMAC) will be allowed under the agreement. This applies to ANY agency or political subdivision using the resulting ag reement( s). Vendors are reminded that the State .cannot guarantee payment terms for MAPO agencies, or political subdivisions. Most ordering entities have remitted payment in a timely matter in the past, and vendors should confirm individually with the ordering agency all payment terms Dealer agreements with third-parties (GMAC, Wells Fargo, etc.) will have no effect on any of the payment terms and conditions No security interest or similar interest between a dealer/vendor and their financing company will be applicable to any State agency or political subdivision purchasing vehicles from the resulting price agreements POINTS OF CONTACT: Questions regarding this price agreements should be directed to the Purchasing Agent above or SFM, 303-289-5042, or the non-state ordering agency contact as indicated on confirming purchase orders. NOTE ON WARRANTY DOCUMENTS: In some cases, a manufacturer may offer the same warranty coverage for many vehicles in their product line For bidders who are offering bids on several vehicle categories that have the same coverage, warranty information as required on bid sheets need be submitted only once Bidders shall indicate on EACH bid a clear reference to the appropriate warranty document(s) DELlVERY(SfM ONLY): The State's terms are FOB destination with freight included to destinations in metropolitan Denver (6 county area--Denver, Adams, Arapahoe, Boulder, Douglas, and Jefferson) Delivery to Department of Corrections in Canon City, will be FOB destination with freight included, and will be coordinated with venders who are in close proximity Other Deliveries outside metro Denver is FOB destination with freight added Delivery charges outside of metro Denver are to be agreed upon between the ordering agency and the awarded vendor, prior to delivery Any ordering agency may arrange to pick up a vehicle from the awarded vendor at no additional charge For vehicles delivered to other SFM designated agency locations such as Colorado State Patrol, Department of Corrections, and Department of Transportation, vendors shall notify SFM of scheduled delivery to designated agency at least one day prior to the delivery. httP.//www.gssa.state.cous/PnceAwd.llsflh()hl(.Q..(.lh()f.)7fclR77.;(;7QLlIIII(.;..l111-.1l11 ~1l1-,T)a 11 11 r..,(\(\~ Agreement 07048YYY63M for Vehicles Page 5 of8 Deliveries of new vehicles will be pre-approved by SFM to facilitate available resources and expedite delivery times Vendors shall call SFM at least one working day before delivery. Vendors shall have the P O. number available and the number of vehicles to be delivered when calling New vehicles will be accepted between the hours of 8 am to 12 noon and 2 PM to 4 PM, Monday through Friday No deliveries will be made ~ business days prior to the end of the month. Also, no deliveries on State holidays, which include for 2003' May 26TH, and July 4TH If vendor shows up at SFM without an appointment, the vendor may be turned away until a scheduled appointment is available VEHICLE DELIVERY CONDITION: The following requirements apply to vehicles at time of delivery to SFM: Vendors shall bring these items into the SFM office (all documents shall be typed) 1 The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock # 2. The manufacturer's window sticker with price and option info. Do not leave the sticker on the vehicle door glass. 3 The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be no corrections) STATE OF COLORADO DIVISION OF CENTRAL SERVICES 1001 EAST 62ND AVE DENVER, CO 80216 4 The Application for Title and/or Registration 5 Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication 6 A weight slip shall be provided whenever a body has been modified. This includes hi-cube vans, box trucks and buses Vendors shall leave in the vehicle: 7 The owner's manual visible on the front seat 8. The dealer stock # on the windshield 9 A forty-five(45) day permit shall be attached in the license plate area on the rear of the vehicle 10. Vehicles shall be washed, serviced and in standard "make ready" condition, ie, prepared for immediate use including no less than one quarter (1/4) tank reading of fuel. Vehicles delivered with less than 1/4 tank fuel will be refused. SFM shall make a cursory visual check of the delivered vehicle's condition and options to expedite the delivery process However, should any problems be found after delivery, SFM has four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer shall retrieve the vehicle within one business day of notification for correction/repairs and redeliver said vehicle as soon as the repairs are complete The dealer will expedite repairs to its maximum capability, so as not to cause undo financial hardship to the STATE OF COLORADO This is in addition to terms found under vehicle configuration VEHICLE DELIVERY CONDITION: The following requirements apply to vehicles at time of delivery to SFM: Vendors shall bring these items into the SFM office (all documents shall be typed) 1 The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock # 2. The manufacturer's window sticker with price and option info Do not leave the sticker on httn./ /WWW Q:ssa.stilte cn 11srPriceA wrl nsf!h())-' 1 rQ~r 1 hnt') 7f,.-1117") <;(;7QA ()(){;') 1 1 hQ /1 ~Qh"7')~ 1 1 /1 l'If\flC Agreement 07048YYY63M for Vehicles Page 60f8 the vehicle door glass. 3. The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be no corrections) STATE OF COLORADO, DCS 1001 EAST 62ND AVE DENVER, CO 80216 4. The Application for Title and odometer statement. 5 Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication. 6 A weight slip shall be provided whenever a body has been modified. This includes hi-cube vans, box trucks and buses, stake beds, for example Vendors shall leave in the vehicle: 7. The owner's manual visible on the front seat 8 The dealer stock # on the windshield 9 A forty-five(45) day permit shall be attached in the license plate area on the rear of the vehicle 10. Vehicles shall be washed, serviced and in standard "make ready" condition, ie, prepared for immediate use including no less than one quarter (1/4) tank reading of fuel. Vehicles delivered with less than 1/4 tank fuel will be refused. 11. SFM shall make a cursory visual check of the delivered vehicle's condition and options to expedite the delivery process However, should any problems be found after delivery, SFM has four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer shall retrieve the vehicle within one business day of notification for correction/repairs and redeliver said vehicle as soon as the repairs are complete The dealer will expedite repairs to its maximum capability, so as not to cause undo financial hardship to the STATE OF COLORADO. This is in addition to terms found under vehicle configuration 9.0 DELIVERY INSTRUCTIONS FOR MAPO AGENCIES 9.1 CHARGES ALLOWED All SFM purchases will NOT be charged for delivery However, MAPO locations outside of the Denver Metro area (as defined below) may be charged a delivery fee Vendors MUST indicate below either a flat fee, or a per-mile-fee for delivery NO DELIVERY CHARGE FOR THESE COUNTIES!!!! Denver Metro Denver, Arapahoe, Adams, Weld, Boulder, Jefferson, Douglas, EI Paso, Elbert, and Morgan Counties NO DELIVERY CHARGE FOR THESE COUNTIES!!!! All other counties in Colorado may incur delivery charges. Vendors need to indicate below the applicable charges Flat fee for delivery' $ Counties Fee-Per-Mile. $ Counties http.//www gssa.state co us/PriceAwd.nsflbOb lc9ac1 hOf27fdR72'ifi79400A? 11 hR/l "Rh7?p 11/lnnn<; Agreement 07048YYY63M for VehIcles Page 7 of8 Vendors may NOT combine both above, but may indicate applicability. For instance, a Pueblo County delivery may be charged a flat fee delivery charge, but Mesa County might be charged at the fee-per-mile-rate. Vendors MUST indicate above which delivery charges will apply, and also indicate the applicable counties The fees above are all-inclusive, and separate charges, such as chase drivers, etc. will NOT apply. DELIVERY INSTRUCTIONS FOR MAPOIPOLITICAL SUBS All MAPO agencies MUST specify on the Purchase Order OR commitment document all delivery Terms and Conditions that apply. None of the delivery instructions shall be inconvenient to the vendor, but should be along the lines of the established SFM delivery instructions, or from past orders by the MAPa agency. If the delivery instructions are issued to the Vendor, the Vendor MUST comply with them, or, contact the MAPa agency and clarify, or, change the delivery instructions after notifying the MAPa agency. The SPO should be notified immediately of all problems regarding the deliveries of vehicles for MAPO agencies. Close Out Date. Vendor shall notify SFM of the close out date for this model as soon as that information is available Vendor Guarantees. A. Vendor guarantees to the State that it understands and agrees to the terms and conditions of this bid and it will not default from performance by virtue of a mistake or misunderstanding, B If delays in delivery are anticipated, vendor shall notify the ordering agency of the expected delivery date or partial delivery schedule If the proposed delivery schedule is unacceptable, as determined by the agency, the agency may cancel the order without penalty and take action as noted elsewhere in this solicitation Performance/Remedies. Vendor shall comply with the requirements as to brand, quality, quantity, timeframes, etc. If the vendor fails to perform the State reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause and to make an award to the next highest scoring bidder. Cause is defined as failure to meet requirements of the within specifications and conditions, or correct deficiencies upon receipt of notice Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the award. Award Modification The State may, at any time, by written modification, make changes within the general scope of this award if the vendor agrees Vendor Offset: Pursuant to C R.S 24-30-202.4 (as amended), the state controller may withhold debts owed to state agencies under the vendor offset intercept system for' (a) unpaid http.//www gssa.state.co us/PnceAwd.nsf/bOblc9acl b0f27fd872Sfi794001i? 11 hR/1 rRh7,)p 11/lnnn<; Agreement 07048YYY63M for Vehicles Page 8 of8 child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, C.R.S , (c) unpaid loans due to the student loan division of the department of higher education, (d) owed amounts required to be paid to the unemployment compensation fund, and (e) other unpaid debts owing to the state or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller Assignment Prohibited. Neither the vendor, nor the State, may assign the resulting price agreement without the written approval of the other party. Pricing. Prices bid shall be in the units indicated and shall remain firm for the term of the price agreement. Volume Report: The Volume Report for 2004 Vehicle Sales (Exhibit B) shall be submitted to: State Purchasing Office Attn: Michael Wallace 225 E. 16th Avenue, Suite 802 Denver, CO 80203 Reports will be submitted on 4/30/04 and 7/31/04 for cumulative sales to date for 2004 vehicles under this bid. Failure to turn in these reports WILL result in withholding of payment until reports are completed and received. Agreement Prices: htto.//www Q:ssa.state co uslPriceA wci nsf/hnh 1 "Q"" 1 J.,OfJ7fr1R77<;r;7Q4nOr;711 hSlll dlh77p 11/1 nnn". Colorado State Fleet Management 2006 VEHICLE SPECIFICATIONS Page 1 of 3 Dealers invitation to Bid 8/25/2005 Class; PJU - 4x4 Bodv Code: T1 PU FULL SIZE 1 TON (DRWl Representative Models: 1" FORD :,: DODGE F350 PU 3500 2: CHEVROLET C35DO PU 4: GMC C3500 MAKE:(J.{fUIZOIFr MODE~LVflZl\lJo UOU OEMMOOELf: K;Jt'..ooJ TRIM LEVEL: WT OEM CODE: /W( - STANDARD SPECIRCATIONS: OEM CODE INDICATE ACTUAl DEALER SPECIFICATIONS 101 PASS. 3 PERSONS MlN. ! /JE7 :I DOORS. 2 SIDE DOORS J7{? ""2- CASICHASSIS LESS BED -2 {,J 'i ....-- 140 TIRES: ALL SEAS M&S RADIAL 'x'lK L.72/~4~/( Ib D E FULL SIZE SPARE TIRE Z!7'K c, 197 ENGMIN CYL. 8 S70 t/i- 200 ENG MIN D1SP" 5AL LQV /..0 FUEL TANK. 25 GAL lAIN S"1"1? ..27 AXLE RATIO (MIN.) 4.10 (.;7C; 'i. 10 GVW RATING:11000 60.CA 1c7L ILOoC DUAL REAR WHEELS Qo~ ,/ AIR CONDITIONING - R134a C':,,\"I V- RADIO: AMlFM UM') v POWER BRAKES & POWER STEERING S,D ,/ ASS BRAKES .s7D .; j,oI/(L SEATS. CLOTH SEATS I~ C; L- 0./ FLOORING: RUBBER SiD V- MIRRORS: RIGHT AND LEFT .I"7n / INTERMITTENT WIPERS .rio V-- 410 TRANSMISSION: AUTOMATIC Mil / 415 FOUR-WHEEL DRIVE KJf.. V- 418 AUTOMATIC LOCKING FRONT HUBS S{'O (-/l^ L-,."", '7;...lo( 436 HEAVY DUTY COOUNG S-rD --- 445 ANTIFREEZE TO -3ll ~,() --- 521 HEAVY DUTY ALTERNATOR .s.iO /D,,{' PRIMARY FUEL. UNLEADED .IiD 0./ STANDARD WARRANTY - BUMPER TO BUMPEf >70 "./ ORIGINAL 1 ~m_~"w~,~" '. . ._~.-,.,'. ,." ,,: ~ :'-..-;---;';.. -. - ,.',...:. -.:..":-:,:': \ P, 7, 2. 7.00 I AVAILABLE OPTIONS. _ ~ CREW CAS(4 FULL SIZE DOORS) ~ EXT CAB LONG BED 3 OR 4 DOOR OEM CODEACTUAL I COMMENTS PRICE q43 ClS'J. /. " ..>{,. Cl4 I'" DO G lJL,J 'd Or "')111- J,.J :!-<l.7 _ -_ )2f"G. : ? 111'>0' q l(;' L(09LfOO cJ9t.SO> Page 2 of 3 Colorado State Fleet ManagQment 2006 VEHICLE SPECIFICATIONS Dealers Invitation to Bid Class: P/U - 4x4 Bodv Code: T1 Representative Models: 1. FORD 3: DOOGE F350 PU 3500 8/2512005 PU FUll SIZE 1 TON CDRWl 2: CHEVROLET C3500 PU 4: GMC C3500 MAKE:(.t-lfv',/ZCl(f'TMODEL; ~"'fl"'D() J~D OEM MODEL#: TRIM LEVEL: OEM CODE: AVAl\.ABLE OPTIONS. 141 ,IRES. ALl-1ERRAIN. LIST SIZE: NON-STD ENGINE OPTION B: AXLE RATIO ('MIN.) 3.73 GVWRATlNG: 15000 249 AXLE RATIO OPTION: SPECIFY ~ AL T FUEL - OEM BI FUEL ~ ALT FUEL- OEM DEDICATED ~ SINGLE REAR WHEELS ~ CRUISE COWROLfTILT ~ SEATS. VINYL SEATS ~ CARGO AREA,STEEl,DIAMOND FLOOR ~ MRRS:RECICMPR FOR l'WN. G (7"x9") ~ REAR AXLE - ANTI SPIN ~ TRANSMISSION: MANUAL WIOVERDRV ~ mO-WHEEL DRIVE. REAR 423 TOOL BOX - ACROSS BEO BOX(attacl1ment) GN em, 424 TOOL BOX - SIDE BED BOX(attacl1ment) 429 TRAILER BRAKE CONTROL-ELECTRIC I ,~ e"o'~~l_"" 440 PACKAGE:OFF ROAD (Attachment) 444 ENGINE BLOCK HEATER 451 GRILL GUARD - FULL FRONT BLACK AUXILARY BATTERY GOOSENECK HIICH{ATTACHMEI'IT) HID TRANS COOLER PKG:HYDRAUUC UFTGA TE(atchmt) DUMP BED PACKAGE(atlacl1menl) "k PICKUP BED STAKE BED wi HEADBD(attachment) 491 UTilITY BODY (Allachment) IV 520 POWER LOCKS ~ PDWERWlNDOWS TZ-tD, ~2.0 if 0<17 AOO .311>~. PRICE OEM CODEACTUAL I COMMENTS I ! xr-F QrW LIK- LL'( Lfl,?; (,7<1 d"~ o.5'~ KL(., KLfr 120'-/ K3'1 (Q'1V 1]2- Df2 Gro In l.J J c.c...1 '121 i(ZV 429 J.f ::It> 1./40 Ko~ LjSI /pz. ..; (p 7- KNf' "170 "in ,f'~] q?!/ '19/ IA~s / 8Z"O> L72f~ gS/Z-Ic..( 0/\ off- fZoAll ~_ L1 cJV:;)')S'I2I1. €' D"- on 120M) eFt:<- t.cx.. ;;gce A..../. 20 r:.. ,. A CU)J_ ;:;1f~J r?n 1>01 CcvDFO _ !&1 !Zm. .:II! S~/8..:' .4U[:>~"" ~"A.) w600 ~ s::n~ t.177~ ",JIt f/oJ/-J"7 12ft!. zn A</c. ... I( It 111/ Nod JC'j.S tJWffLJ 8'1_ Lit 4Y'( C;o 'i"/f'2 "''1 5.1] JHC-{VOFO (AiJ"IL oHt'C ...,/,p(ll ;V)L 9'-",10' (,.(){ OtlL '( {AGL.. f?Ff'otzE CI1UJ(fI!IIli(. _ ~V7 (,.01..- ONL.'r I. It" ,," 9712'" 'i2m, bOb o".r;.O? $"("," CA or 1"2 'eA <'9Jf:r!?/ , o:?:?8 ~ ;vIe.... 1.17"': Gr" .:?&'i O' "r';;!? /677~ <: 19IZ"~ 12m; L/8J ~'N6Lf Lie .:11<:;"" 'VU"L L'D ,;)70"':: /0" .JdU.' '/0" ~or,?: 2f~; "lit) lP -rT 7i1 0"07 TI'ICL; ? Pol<- 9l",~ 7-(" 1Id..Y't..... S"]O!. 227"" w,-I-!., '-18] C::L..~ [JI $ ';;'10.~ a TIl 3H"~- /I11~ ""/~l ..;l;).o";:' nc:l w oC;'i ,vIA ".//'1 g.1 ~r <{ofl - ,-............~..~..- - , w/cN7 .10e. ~ .f.sfJcr..l ...-/ (;..0 6.$1'/ w/ .>Jlt 7"0 ~ t.{ ('i~ 13'-/0' '1"4"'&0'" L/,?.J ?'5,Z G' ~TD ,1.1114- ",,1;'17 2072 ", :V18~.r 'eft" 6'131'>.:': '1../'" ,.."j.9"'~.$"'(, 'c" .s7 79 <><: , fl. II 1 ,. #- C/b 0':> ...fpec, ~ t.:J. or ~ St. CA (. i aQ dlC.o 0'> ~ , .;;.197"'::.. - "1St." CA S: filA ""41" CA, will:;" - ~ AO()..';;J!h~C' 3881'o:? " ~ ""/ o~'1 ;J;Jo.... /66 ""to ';J'l7 .r"<L Pt71,tr."" "'""/0<;1 ?7b'" t.'l~". tip. w~'" 0'" p",v ~/ :J:/'7 ADD ..{'l o~ . ---- Colorado State Fleet Management 2006 VEHICLE SPECIFICATIONS Dealers Invitation to Bid Page 3 of 3 8/2512005 Class: PIU - 4x4 Representative Models: l' FORD 3: DODGE Bodv Code: T1 PU FULL SIZE 1 TON (DRW) F350 PU 3500 2: CHEVROlET C3500 PU 4: GMC C3500 MAKE. MODEL OEM MODEL t. TRIM LEVEL: OEM COOE: AVAILABLE OPTIONS: ~ AMlFM CD PLAYER \ 606 GVW OPTION: SPECIFY 6G7 GVW OPTION: SPECIFY OEM CODEACTUAlI COMMENTS PRICE C,,"t.J. C 'ilh 'l2fD..2(,,0 LT:NS/7S"fLlb€" J/jCI.. ""/';;(.0 tJ/lL Z/,AJD 2ft) 2(.D L7Z(,.s"/7->IZI(,f oolZ. IlCjgDt> . AVAILABLE COLORS: Please attach manufacturer color chart OWER VEHICLE SPECIFICATIONS 1 OPTIONS (Please attach separate sheet If necessary) PRICE STANDARD FACTORY WARRANTY (Attach detailed description): MILES 36010 MILES 36000 MILES Bumper to Bumper MONTHS 36 MONl'liS 36 MON'fliS ~4'SOO: .2yr J....;'",J,...1 ffJ,/o Dlf'~~'- ..t:j.... IOOCOO """..E'.J ~&o c4,1uc--f- ..r: j-,... :7(.K A DO I Juc - (' y" F"/11C'IZ("F/(C '( l/!,("" Adcf ...,?co -f6.... J;,o<.J 'R,....., IU~ Cl"SCO Drive Train - Other OPTIONAL FACTORY WARRANTY (Attach detailed description): MILES GMf!' MAJORGUARD -.- -.... ~ONnlS .. PRICE l6'y.si~ EPA FUEL RATING: ;VOl 01/ 'j?"lrlM.P.G CITY, M.P G HIGHWAY OEM MINIMUM FUEL RATED OCTANE. J'7 DELIVERY' 80.. 120 DAYS FROM OEALER RECEIPT OF ORDER FROM STATE (E.G. 90 DAYS) IDENTIFY ANY EXCEPTIONS TO SPECIFICATIONS. DEALER NAME. CHAMPION CHEVROLET (970) 686-2575 (888} 681"2575 (970) 674-9359 Fax ""~.,-, ~--- SIGNATURE (' DEALER PHONE. ~...",,,,,;: """~' ,;.y"",',P-,,,,". '",.,"'-"."" . ",-~"""=,"-,.-','_~"-""-,,,,.,._.,,.~ ,__._.~, ~ <_~~'c '__'_ _'_.~ _.._ ADDITIONAL OPTIONS BODY CODE: T1 _ONE TON FULL SIZE OPTION OEM DESCRIPTION PRIC~ VYU SNOW PLOW PREP VYU REQUIRED wi SNOW PLOW INSTALL w/247 Req: PTZ $ 310.00 PTZ PTO Provisions PTZ REQUIRED for PTO Instal! w/247 only PTO Not Included $ 195.00 GRW STATIONARY GRILL GRW RECOMMENDED FOR PLOW REQUIRES #247 $ 100.00 GVW 17500 GVWR GVW UPGRADE 15000 GWJR TO 17500 REQUIRES 247 $ 979.00 All Snow Plows ReQuire VYU M75 MEYER PLOW 7.5 FOOT M75 STEEL BLADE PLOW REQ:260 $ 3,644.00 W75 WESTERN PLOW 7 5' W75 PRO-SERIES ULTRAMOUNT & PIVOT BLADE REQ:260 $ 4,275.00 BS7 BOSS PLOW 7.5' STD BS7 STANDARD DUTY 7.5' STEEL PLOW REQ:260 $ 3,291.00 B75 BOSS PLOW 7.5' RT3 B75 SUPERDU1Y WITH RT3 AND SMARTHfTCH REQ:260 $ 3,822.00 BOO BOSS PLOW 8' B80 SUPERDU1Y WITH RT3 AND SMARTHITCH $ 3,968.00 BOO BOSS PLOW 9' B90 SUPERDU1Y WITH RT3 AND SMARTHITCH REQ:247 $ 4,351 00 W80 WESTERN PLOW 8' W80 PRo-SERlES UL TRAMOUNT & PIVOT BLADE $ 4,438.00 W85 WESTERN PLOW 8.5' W85 PRO-SERIES UL TRAMOUNT & PIVOT BLADE $ 4,509 00 W90 WESTERN PLOW 9' W90 PRO~SERIES UL TRAMOUNT & PIVOT BLADE REQ:247 $ 4,686.00 WPP WESTERN PRO-PWS WPP PRO-PLUS STRONGER FRAMEWORK -MOLDBOARD $ 195.00 PRC HAND HELD CONTROL PRC BOSS SMART-TOUCHl WESTERN CAB-COMMAND $ 185.00 SPW SNOW PLOW WINGS SPW WESTERN PLOW WINGS NIA WITH V-PLOW $ 322.00 882 BOSS V-PLOW 8'2" B82 V-PLOW WITH TRIP EDGE "BEST IN MARKET" req:260 $ 4,670.00 B92 BOSS V-PLOW 9'2" B92 V-PLOW WITH TRIP EDGE "BEST IN MARKET" $ 4,781.00 BPO BOSS POLY OPTION BPO ADD TO BOSS PLOW FOR POLY BLADE ILO STEEL $ 298.00 VBS V-BOX SANDER VBS 8' SANDER FOR DUMP OR PU BOX -CALl. FOR DETAILS $ 5,082.00 PTY UPGRADE PULL T ARP PTY UPGRADE TO AERo-PULL T ARP $ 485.00 HMK HENDERSON MKUI DUMP HMK HEADLlFTHOIST, T1 FLOOR, CADILLAC OF DUMPBODIES $ 7,067.00 H10 MARK 11110' DUMP H10 REQ:C84 10' LENGTH ILO 8 FOOT $ 7,509.00 CHY CRYSTEEL UPGRADE CHY UPGRADE DUMP BODY TO CRYSTEEL $ 485.00 DTG DUMP-THRU L1FTGATE DTG 1000# CAPACITY REPLACES sm DUMP TAILGATE $ 2,833.00 UTIUTY BED OPTIONS R-READING COMPATIBILITY R+=READlNG ONLY RUB READING UPGRADE RUB READING BODY-POWDER COAT-CALL FOR DETAILS $ 1,489.00 FTC FLlPTOP COMPARTMENTS" FTC ADD TO UtiLiTY BOX FOR EXTRA STORAGE .. R $ 1 ,125 00 CMC CRANE RE-INFORCMENT CMC CORNER COMPARTMENT RE-INFORCED FOR CRANE $ 1,015.00 CMC CRANE RE-INFORCMENT CMC CORNER COMPARTMENT RE-INFORCED CRANE R+ $ 1,405.00 CJL JACK lEG CJL JACK LEG FOR CRANE ON UTILITY BED OR STAKE $ 310.00 2KS CRANE FOR UTILITY BED 2KS 2000# CRANE WI3' REACH REQ:CMC recomend:CJL R $ 3,425.00 CPR POWER ROTATION CPR FOR CRANES R $ 1,802.00 SSL 3 POINT LATCHES" SSl STAINLESS STEEL 3 POINT LATCHES R $ 560.00 TSR SLIDING ROOF- TSR TELESCOPIC SLIDING ROOF FOR UTILITY BED $ 1,06500 TSR SLIDING ROOF TSR TELESCOPIC SLIDING ROOF FOR UTILITY BED R+ $ 1,595.00 U11 132" UTILITY BED U11 132" BED FOR 84" CA $ 5,523.00 OHL OVERHEAD LADDERACK OHL FOR UTILITY BED-OVER CAB- 3 CROSSMEMBER $ 1,289.00 CBL LADDER RACK CBL CROSS BOW LADDER RACK FOR UTILITY BED $ 732.00 UCL COMPARTMENT LIGHTING UCL WI SWITCHES FOR UIILlTY BED W/READING 763.00 $ 489 00 LG1 1300# L1FTGA TE-UTILlTY LG1 DIRECT LIFT GATE FOR UTILITY BEDS $ 2,508.00 TG1 1300# UFTGA TE-PU BED TG1 DIRECTLlFT DUAL CYliNDER TOMMYGATE $ 2,415.00 6R2 EXTENDED ARM MIRRORS 6R2 FOR DUAL REAR WHEEL&-NJA WITH 260 $ 255.00 6P3 POWER MIRRORS 6P3 POWER EXTENSIONJADJUSTMENT REQ:530 N/A:247 $ 238.00 C42 DELETE AlC C42 DELETE AlC CALL FOR AVAILABILITY <655 00> UHR HEADACHE RACK UHR HEADACHE RACK FOR UTILITY BED W/247 ADD 290.00 $ 486.00 NOTE.SPRAY IN LINER FOR UTILITY BEDS PRICE AVAILABLE ON REQUEST BHR HEADACHE RACK BHR HEADACHE RACK SCREENED REQ:483 $ 395.00 RHO RHINO LINING RHO OVER RAIL BLACK RHINOLlNING FOR 483 $ 599 00 ADDITIONAL OPTIONS BODY CODE: T1 _ONE TON FULL SIZE RHU RHINO LINING RHU UNDERRAIL BLACK RHINO LINING FOR 483 $ 535.00 LXO L1NEX SPRAY IN LINER LXO OVER RAIL BLACK L1NEX SPRAY IN LINING FOR 483 $ 529,00 LXU L1NEX SPRAY IN LINER LXU UNDt::RRAIL BLACK L1NEX SPRAY IN LINING FOR 483 $ 489,00 4CS 4 CORNER STROBE::S 4CS 6 OUTLET STROBES 2-FRONT 4 REAR (CALL 4 AVAIl) $ 891 00 S36 STROBE LIGHT S36 STAR LEO 360 STROBE $ 487.00 - STB AMBER STROBE STB AMBER STROBE LIGHT $ 322.00 GN1 STABILIZER BAR GN1 REAR STABILIZER BAR FOR 247 ONLY $ 160.00 SDO DELETE STAKE SIDES SDO DELETE STAKE SIDE BUT NOT HEADBOARD <31500> PMC CRANE RE-INFORCMENT PMC RE-INFORCE FOR CORNER CRANE $ 1,089.00 2KS CRANE FOR STAKE BED 2KS 2000# CRANE Wt3' REACH REQ: PMC recommend:CJL $ 3,502.00 812 12'STAKE BED S12 FOR 84"CA HEADBOARD AND WOODDECK $ 2.ns.OO S2H STAKE SlOES FOR S12 S2H 3 SIDES OF STEEL STAKES FOR 12 FOOTER $ 925.00 12T TREADPLATE FOR S12 12T TREAD PLATE DECKING I.L.O WOOD FOR 12' STAKE $ 411 00 NOTE. OTHER CRANES. BODY EQUIP. AVAILABLE - CALL NOTE: 255.00 ADD FOR DUMP ON 247 APPLIES TO H10,D10 SPECIAL NOTE WHERE'" INDICATED ADD FOR e84 $ 190.00 --- - ~-""""""_"""~l<,,,,,,,_,_,,,,,~,,",,,'_'."'--'~-"~_'--'_L~.~_.'___~~ ~'--__'___~"__n. ..,_. _ ___-. PACKAGES, PAGE 13 or 24 #481 - DUMP BED BODY - DUAL REAR WHEELS Attach one copy of this form to each body code specification sheet that has an Available Option #481 including the following body codes' T1 An installed Dump bed body for a 1 ton vehicle should include the follolNing: . Dump Body to be mounted on a 60"CA, DRW Cab Chassis. · 2-3 yard min 8' in length and 80" in width, INith suitable INidth to cover back wheel INidth by either fenderette of body INidth. . Requires double acting tailgate minimum 16.5" in height, minimum hi-tensile 10 ga steel, .85 diameter top and bottom pin. Adjusting chains and loops to be .250 alloy chains with multi-postion adjustment for both actions. Behind cab manual trip lever INith safety chain on driver's side. All wear points to have grease zerks. . Sides to be minimum of 9" in height with triple roll or fully enclosed top rail, both rail and sides to be dirt shedding. Shall have 6" board pockets on front and rear posts. · Rear Comer post to be minimum height, extended at least 2.5" below side rail, and be double walled construction. · Front comer post to be double walled construction and designed to be integral part of cab shield. . Cab shield to be minimum 10 ga hi-tensile steel and cover at least half of cab roof at center of cab Cab shield shall be an integral part of bulkhead. Bulkhead to have screened INindow for operator vision. · Floor to be minimum 10 ga hi-tensile steel INith 5" long sill INith 3: cross sill on 12" centers, or interlaced/interlocking sub structure. All floor seams shall be continuous weld and sides shall have rolled floor to wall junction. . All ICC, regulations for mudflaps, fuel fills, lighting and bumpers shall be met. Federal Motor Vehicle Safety Standard 108 lighting must be met. Ughts shall be shock-mounted and either built in or securely fastened to dump body with exception of chassis lighting. · Back up alarm shall be mounted to frame chassis between frame rails behind rear axle. . Hoist shall be electric over hydrau~c NTEA performance class 10 rating single cylinder dual support arm. With chrome plated cylinder and lifting capacity to be a minimum of 6 ton at 45 degrees. Operating switch to be mounted on floor of cab nest to drivers seat or on a tethered pendant. "Body- Up" light to be mounted on dash with unobstructed view from driver's seat. All wear points to have a grease zerk. All venders will also quote price for a class 20 rating. · Spring loaded tarp to be installed. . All wiring to be weather resistant and wear protectant. . Camper style mirrors shall be provided. List any additions and/or deletions of your bid from the Dump bed body PACKAGE specs listed above TotaIPriceforDumpBedBodY$~>L?(:- w/~<.(" {f4 (POtO;: For Body Code. T1 PACKAGES, PAGE 2 of 2~ 2006 State Vehicle Bid #423 - PACKAGE: TOOLBOX - ACROSS BED BOX Attach Me copy of this form to each body code specification sheet that has an Available Option #423 including the following body codes E1, E2, E3, E8, F1, F2, F3, F8, T1 An installed TOOLBOX - ACROSS BED BOX PACKAGE should include the following: . Delta brand or equivalent . either a gull-wing, double lid or chest-style, full-hinged, single lid crossover toolbox . painted white with all steel construction . torsion bar lift on lid(s) . removable tray . weather stripping. around Iid(s) . a lock on each lid with key . Price to include complete installation. T ota\ Price for TOOL BOX - ACROSS BED BOX PACKAGE. . a gull-wing, double lid, tool box: $ C- f'-} cl? j ~!'" /" .q..G...... U. (V . a chest-style, full-hinged, single lid crossover toolbox: $ .J:.<_ Ec,.cL ((J,J For Body cOde./4 t! PACKJ\GES, PAGE 3 of 24 2006 State Vehicle Bid #424 - PACKAGE. TOOL BOX - SIDE BED Attach one copy of this form to each body code specification sheet that has an Available Option #424 including the following body codes E1,E2,E3,E8,F1,F2,F3,F8, T1 An installed TOOLBOX - SIDE BED PACKAGE should include the following: . Delta brand or equivalent . a quantity of one, side-bed, wheel-well, utility, tool box . Toolbox must rest inside, on the floor of the pickup bed and fit over the wheel well. . extending length of pickup bed . painted white with all steel construction . a lock on the lid with key . removable tray . weather stripping around lid . Price to include complete installation, rearward of an optional across bed box. Total Price for 48" TOOLBOX - SIDE BED PACKAGE. $ S::-.c-- J<4c.L. q::~ ~~ Total Price for 50" TOOLBOX - SIDE BED PACKAGE~ $ -Sc.. ?-cL ~,( For Body Code~ Ati .)/ /f( /1/ 1;;'// /'00,.-6.>,"/-<.---- /V~1-<-- " '1::,,0 r~..J {r.-r' be- /h.Jo -rc. !r.A G.... '-- /2- sd<-'jJ (.Ihl.....>.l .r~~cr..r;-r-cY o~ Po (jf..,y:.....J "" ,II fx- /J1:>w,I-c/ 4~ <>1"1,r"4Jro..-' ft1'''J~41(J &-,fL. f--,.Jh<<--{ ~II C!..ue"',c"C.-__ .....,,':1'F;!'>1.'f,}..~.':'r..,.;c."~ .~_,{:~,,;:.,;,_~""""'~~""""~ '-e...~,,,""'-.o,,,,..,--._~__'''''~~' .y-.,.-..... ----.--... ---.- - - PACKl'.GES, PAGE 7 of 24 2006 State Vehicle Bid #443 - STROBE LIGHT Attach one copy of this form to each body code specification sheet that has an Available Option #443 including the following body codes: Ail C's, D's, E's, F's G's H's & K's The STROBE LIGHT PACKAGE must include the folowing: Roof mount of strobe on truck, van or sport utility vehicle Dual flash strobe with amber shield Class 2ligh~ SAE spec: Ji3i8 or DFS750-A North American Signal spec or equivalent. Minimum: 15 joules Minimum of 60 doubie flashes per minute Base must be aluminum, not plastic. - Switch in cab Height between 3 1/2 inches to 6 inches, measured to top of light housing Warranty: i-year parts and labor Complete installation VYTth locations as follows: Location for strobe light on pickups: on the roof of the pickup cab the light must be centered between the front of the roof and the rear of the roof the light must be also centered from one side to the other side of the roof Location for strobe light on vans and sport utilities: on the roof of the van or sport utility the light must be centered from one side to the other side of the roof the light must also be two feet from the rear of the roof. Make Ust the make and model of strobe that is bid: ....,- ,~CCb 0"- ~-v........ {I Ust any additions and/or deletions of your bid from the STROBE LIGHT PACKAGE specs listed above: Model c.s. --17 Total Price for STROBE LIGHT PACKAGE: $~c-~.,. q J For Body Code4/1 !r.J...-1 _",",~"",-"..c,"'_'. ........~.'". .~..- ~..-.... - <>-' PACKAGES, PAGE 8 of 24 2006 State Vehicle Bid #462 - GOOSENECK TRAILER HITCH Attach one copy of this form to each body code specification sheet that has an Available Option #462 including the following body codes: E3,E8, F3,F8, T1 The GOOSENECK TRAILER PACKAGE must include the following: ONE 5TH WHEEL HITCH WITH FOLDING BALL (25/16") MOUNTED IN BED . must be retractable ball mount that allows for a clear and smooth pick up bed when not in use. . capacity. 5000 Ibs maximum vertical load . 25,000 max gross trailer weight . Weld two Y,"steel cross plates (approx. 38" by 4") under the pickup floor and bolt the 5th wheel hitch to these cross pieces . Weld two more %" steel plates (approx. 3" by 10") at right angles under the tow cross plates and bolt these pieces to the frame . trailer wiring hamess . HD tum signal flasher . handling package (describe: .s;.kQ . . HD battery . Price to include complete installation. . All items to be covered at a minimum by the 3 year 36,000 mile factory warranty ny's Gooseneck trailer package from the above listed specs' )'.0 ;?c. .,\ Sw ~ ~ (; u l-Ve....- Total Price for OEM TOWING PACKAGE. $ 'Se.e_ <E I cP For Body Code: ~( PACKAGES, PAGE 6 of 24 2006 State Vehicle Bid #440 - PACV'V\GE: OEM OFF ROAD Attach one copy of this form to each body code specification sheet that has an Available Option #440 including the following body code F1,F2,F3,F8,K1,K2,K3,K5,K6, T1 An installed OEM OFF ROAD package should include the following: High pressure front and rear gas shocks H/D springs Mud and snow radial tires "L T" rated Specify tire size' -'-'- k." <?J Skid plate group Specify types: -r;,A .J:;~~ /~ CMG- Front and rear tow hooks ' t All items to be covered at a minimum by the 3 year 36,000 mile factory warranty Please list additions and/or deletions to your ccmpany's OEM OFF ROAD PACKAGE from the above listed specs: - Total Price for the OEM OFF ROAD package: $~c..- dAC-1.. '/f';../ 'II . ForBodYCode.A/f L{j+~.J PACKAGES, PAGE 4 of 24 2006 State Vehicle Bid #430 - PACKAGE: OEM TOWING OPTION Attach one copy of this fonn to each body code specification sheet that has an Available Option #430 including the following body codes: C2, C3, 02, D3, D5, DB, E2, E3, Ea, F2, F3, F8, G3, H3, K1, K2, K3, K5, KG, T1 An installed OEM TOWING OPTION PACKAGE should include the following: Frame mounted receiver hitch with a class 3(c1ass 4 forT1) rating that accepts a 2" square receiver Heavy duty engine cooling Transmission cooling (automatic only) Trailer wiring harness HD turn signal flasher Handling package (describe: _ C'M (.?,#l +..Y ;;(..J ~~ HD battery and Alternator Price to include complete installation. All ITems to be covered at a minimum by the 3 year 36,000 mile factory warranty Please list additions and/or deletions to your company's OEM TOWING OPTION package from the above listed specs: r---7 /,/ / / '.f(~kq <{ /I trc"r"le/", /1kcf C/l'l r;- <r 'u r~a.-6- -?~ ~ f,Z-K"'fc-- / Total Price for OEM TOWING PACKAGE. $ ~s;..-c.. ~c L. !f:,..P For Body Code' Total Price for T1 - OEM TOWING PACKAGE: $ ~L Tr -~ .~ t 1 r T f. ,. , ! t -- -~._------"._---_._,--=-......~><<~~~~.,.;;....~~~-~9>~~~~~~:;f;w;r-cl~m~~sa;,1~1Jn5fJ~3R~8r0;TjEZ[1X~f;;r;;m, PACKAGES, PAGE 16 of 24 2006 State Vehicle Bid #491 - UTILITY BODY - DUAL REAR WHEELS P,ttach one copy of this form to each body code specification sheet that has an AVailable Option #491 including the following body codes: T1 An installed UTILITY BODY PACKAGE for a 1 ton vehicle should include the following: Approx. 108" long, standard compartment height, 52" floor width, 16" deep compartments. inside finish painted. tread plate rear bumper with recessed ball hitch plate, 5000 pound trailer rated, 500 pound tongue with safety chain loops. recess stop, tail, turn and back up lights in fear compartment and metal light protectors installed over back of light inside rear compartment. thick automotive door seals to protect compartment contents from all types of weather double sprung over center door closures to keep doors in positive open or closed position. standard shelf package with approx. 250 lb capadty adjustable divider shelves, roll formed for greater strength with hemmed dividers on 4" centers. striker plates that allow for proper door adjustment for a tight seal. Riveted paddle locks and continuous hinges with stainless steel pins on all compartment doors. one key and spare to fit all doors. paint to match vehicle Price to include complete installation. Warranty. 1 year parts and labor Specify make & model# of utility body' l<<<\I\P~tl>>f (;./Di Please list additions and/or deletions to your factory's UTILITY BODY PACKAGE from the above listed specs: Add c/)~ -t:;..- GlorJ 01/(",-- -I1.c" ;).....11"1' Total Price for#491-UTILlTY BODY 108"PACKAGE-DUAL REAR WHEELS $ ....s:;rZ/lJ For Body Code. T1 WI-t!... {J { H" d)f'i or :;s.f' Add ~<l1! elf ADO (;2/ B q:: ..{lo. OJ(, "?,;.." ,Lj,o;>ty I ~7& ~ 1']2 If '1l.JJ- J...'''jfl. Agreement 07048YYY37M for Vehicles Page 1 of8 Agreement Number: 07048YYY37M MANDATORY Agreement Status. Current State of Colorado Price Agreement -'; .6- -" ....- ':~-{ ~ t ~,::/L}" f~f-" '1. ; , ".~~ :",' -;"6.,,,,,".,,ij~.f'~. .c \;!._~.::; ~if-<" Category. Vehicles Commodity Description. Pickup, Small, 4x2 General Support Services State Purchasing Office 225 E. 16th Ave, Suite 802 Denver, CO 80203 Period Covered. 11/01/2005 - 07/01/2006 Please direct purchasing agent inquiries on this award to Michael Wallace at (303) 866-6143 Option to Renew for 0 More Y ear( s) Commodity Code 070-93 Contract Status' Not applicable Amendment Number: Amendment Effective on: Reason For Amendment: Amendment History. - Ordering Information Contact: P Michael Larkin Company: ALSERRA CHEVROLET Al Serra Chevrolet, LLC Order Number' 719-867-1000 Does Busmess As Address City, State, Zip: 1570 Auto Mall Loop Colorado Springs, CO 80920 Toll Free Number Fax: 719-867-2970 Contact Email. Terms FO.B: Dehvery' Mimmum Order' Net 30 Days Destination 60 - 90 Days N/A ThiS Agreement Results from SohcitatlOn Number' IFB-AFA-VEHlCLES-MW-06 Conditions of Agreement: IE1 IChevv Colorado IPickup, small4x2 IAI Serra Chevrolet Contact vendor for delivery charges outside Metro Denver area. I Gasoline 5t II lS"D.::S- I OPTIONS: ATTACHMENT 5 1....#......../1.............,........ .................. .....+....+~.....~ ,.~m~.:.......^..~.;J _~rf'L.IlL1_fl__'Lr\.f:I1".c~'o,...,.'"'l:'r'"'7^A^^r......11' .....1,,...,.. "I.....,.... Agreement 07048YYY37M for Vehicles Page 2 of8 E1 1>.1 Serrapdf PLEASE contact vendor for option availability, specifications, etc. Options for the above vehicle ONLY below: GENERAL TERMS AND CONDITIONS USAGE: This award will be used by General Support Services, the Division of Central Services, State Fleet Management (SFM), which provides vehicles to various State agencies and institutions of higher education. Additionally, Political Subdivisions (Counties, Cities, School Districts) may also use this Award at their discretion. LEASE/PURCHASE: These vehicles will be obtained through the use of third-party financing (lease purchase or installment purchase) as performed during prior years, State payment for vehicles financed through a third party is contingent upon payment to or for the State by such third party All vehicles purchased or leased will be titled to the State. VEHICLE CONFIGURATION: All vendors shall include, at the minimum, all manufacturer standard new vehicle equipment. Exceptions to options will be allowed only if the basic requirements of the Standard Specifications are essentially unaltered, The State will be sole judge of what constitutes an allowable exception, Vehicles shall be of the same make, model, and equipment level as specified on PO NO SUBSTITUTIONS WILL BE ALLOWED Gross Vehicle Weight Rating (GVWR) bid shall meet or exceed minimum GVWR specified in base vehicle configuration, Vehicles shall be delivered complete, that is, with all manufacturer standard equipment, and in compliance with the SFM Standard Specifications and requested optional items as listed on the SFM purchase order SFM reserves the right to return a vehicle, after acceptance, that is not complete according to SFM Standard Specifications and any state purchase order, if later found to be in violation. Vendor shall promptly correct vehicle to award specification or correct financially to SFM satisfaction Options listed shall be bid and provided as factory installed under the terms of the full, factory-backed, bumper to bumper warranty This includes but is not limited to air conditioning, radios, cruise control, bumpers, towing packages, tow hooks, etc, Dealer-installed options will not be permitted unless pre-approved by the State in writing and, where applicable, indicated on bid sheet as a "dealer installed" non-factory item. If dealers substitute a non-OEM (Original Equipment Manufacturer) option in their bid, in place of an available OEM option, the State may return the vehicle for a correctly equipped one any time after the non-OEM option is discovered, and/or require the vendor to make payment to SFM for all expenses plus handling fees to repair a non-OEM option that fails within 3 years or 36,000 miles, and/or initiate suspension/debarment proceedings, Options not specifically included in the IFB shall be provided by the vendor at a cost that is not higher than the Manufacturer's Suggested Retail Price (MSRP) Tires. Tires are typically specified as All Season/Mud and Snow radials All Terrain tires are a more aggressive tread pattern and on a 4X4 truck, are open side lug Closed lug design tires called All Terrain by the OEM or dealer are not acceptable by SFM for an All Terrain tire option. Vendor shall provide open side lug All Terrain tires when specified by SFM purchase order DATES AND CONFIRMATIONS REQUIRED For each vehicle ordered, Vendors shall complete and return a Vendor Confirmation form (see Exhibit C) to SFM or other ordering agency as soon as it is available, but no later than five (5) working days after notification from the manufacturer This form shall include the following httD.llwww trssa.state (,,0 11~(Pri(,pA wrl n<ffhnh 1"00,, 1 h()f'Y7f'r1Q7,)':;h70~()()",) 1 11-.0 le')1 ..l0{) 1 f\ I") ~ /,-..,. An r Agreement 07048YYY37M for Vehicles Page 3 of8 information' 1 Date vendor receives SFM PO 2 Manufacturer's factory order # and date received. 3 Manufacturer's factory production date 4. Estimated date of delivery to SFM or ordering agency The dealer shall notify SFM no later than 10 business days that they have no OEM confirmation. The dealer shall inform SFM immediately by phone and in writing when the dealer is aware or suspects that there is a problem with an order or a production date from the factory. The dealer shall demonstrate to the STATE OF COLORADO all efforts made to secure vehicles Any dealer failing to supply estimated delivery dates may be considered non responsive SPECIAL CONDITIONS OF BID: If an awarded vendor is either unable to provide a vehicle(s), or is unable to provide them within a reasonable time, the State reserves the right to cancel that order and place the order with the next lowest bidder or to conduct another bid Unless otherwise approved by SFM or the ordering agency, all model year 2003 vehicles, ordered as a result of this IFB, shall be delivered and invoiced no later than June 30, 2003 or as specified by SFM Special equipped vehicles will be bid and awarded separately (i.e. handicapped busses, large cargo vans) In the event that OEM is unable to deliver ordered vehicle(s) within model year ordered, SFM reserves the right to choose out of dealer stock a unit(s) as close to original specification. SFM will be invoiced at awarded state price with OEM to reimburse dealer any difference in cost. This will only apply to vehicles ordered prior to build-out and considered within normal and acceptable ordering and build time frames. Vehicles ordered by SFM after last order date has _ been announced by OEM will not be subject to this clause Dealer acknowledges that the OEM has partnered to provide factory incentives to dealer in the overall interest of the state. Vehicles that are ordered prior to build-out and considered within normal and acceptable ordering and build timeframes are expected to be delivered through dealer within usual Spring delivery timeframe of current model year SFM and SFM's customer is caused harm and expense when vehicles are "rolled over" to the next model year Should OEM not build and deliver on a timely basis (strike and similar situations beyond control of OEM excepted), SFM will count this as a delivery and performance issue that may jeopardize future awards regardless of low bid status Due to state budget conditions, SFM cannot accept any vehicles (except Public Safety undercover and Patrol vehicles) prior to March 1. 2004. Vendors shall make delivery after this date. Note: Public Safety undercover and Patrol Vehicles may be accepted after the award(s) are made. Starting in early fall, 2003, SFM will be ordering law enforcement vehicles for the Colorado Department of Public Safety and State Patrol as early orders for delivery starting approximately November 2003 SFM will coordinate this with the awarded dealer All other terms & conditions set forth in this General Conditions will apply Bids are requested for 2004 model year vehicles only It is anticipated that awards will be in place during the fourth quarter of the 2003 calendar year and will remain in place through factory fleet close dates for 2004 models--Iate spring through early summer of 2004 If a model year change occurs during this time, or if the awarded vendor will allow, 2005 model year vehicles may be sold under the terms, conditions, and prices of the 200 model year awards at http.llwww gssa.state co us/PnceA wo nsf!h()]-,l "q"" 1 j..,nf)7fr15<77~h7QLlnnh"')' , hll Ie") 1,'110 11\/"11 nnnc Agreement 07048YYY37M for Vehicles Page 4 of 8 the sole discretion of the SPO Extension of the existing Agreement(s) will occur, and the length of the extension, along with any other applicable considerations will be agreed to between the SPO and the vendor Changes to existing Terms and Conditions are at the sole discretion of the SPO Model year substitutions MUST be approved by the SPO, SFM or the ordering agency Vendor shall notify SFM immediately of any mid-year model changes including discontinuations, mid-year introductions, etc., as related to specific body code vehicle included on an IFB/price agreement. PAYMENT TERMS: The State's payment terms for this bid are net 20 days Every effort will be made by SFM or the ordering agency to assure payment will occur within twenty (20) days from date of delivery. In payment of delivered vehicles, the State will issue, or cause to be issued by its third-party financing company, payment instruments All payments issued under the resulting agreement will be directly referenced and sent to the awarded vendor ONLY No third-party billing or payments (i e GMAC) will be allowed under the agreement. This applies to ANY agency or political subdivision using the resulting ag reement( s) Vendors are reminded that the State cannot guarantee payment terms for MAPO agencies, or political subdivisions. Most ordering entities have remitted payment in a timely matter in the past, and vendors should confirm individually with the ordering agency all payment terms Dealer agreements with third-parties (GMAC, Wells Fargo, etc ) will have no effect on any of the payment terms and conditions No security interest or similar interest between a dealer/vendor and their financing company will be applicable to any State agency or political subdivision purchasing vehicles from the resulting price agreements POINTS OF CONTACT: Questions regarding this price agreements should be directed to the Purchasing Agent above or SFM, 303-289-5042, or the non-state ordering agency contact as indicated on confirming purchase orders NOTE ON WARRANTY DOCUMENTS: In some cases, a manufacturer may offer the same warranty coverage for many vehicles in their product line For bidders who are offering bids on several vehicle categories that have the same coverage, warranty information as required on bid sheets need be submitted only once Bidders shall indicate on EACH bid a clear reference to the appropriate warranty document(s) DELlVERY(SFM ONLY): The State's terms are FOB destination with freight included to destinations in metropolitan Denver (6 county area--Denver, Adams, Arapahoe, Boulder, Douglas, and Jefferson) Delivery to Department of Corrections in Canon City, will be FOB destination with freight included, and will be coordinated with venders who are in close proximity. Other Deliveries outside metro Denver is FOB destination with freight added. Delivery charges outside of metro Denver are to be agreed upon between the ordering agency and the awarded vendor, prior to delivery Any ordering agency may arrange to pick up a vehicle from the awarded vendor at no additional charge. I1ttn.l/www lYSS;J st:'1t~ C.O llsfPncpA wrl nsflhnh 1 rQqr 1 !-.ilf'1'7frl 1)'7") "';'70~ 00';,,) 1 1 \..0 IC,., 1 --'00 , Af'11 ',",A.r,r Agreement 07048YYY37M for Vehicles Page 5 of8 For vehicles delivered to other SFM designated agency locations such as Colorado State Patrol, Department of Corrections, and Department of Transportation, vendors shall notify SFM of scheduled delivery to designated agency at least one day prior to the delivery. Deliveries of new vehicles will be pre-approved by SFM to facilitate available resources and expedite delivery times. Vendors shall call SFM at least one working day before delivery. Vendors shall have the P.O number available and the number of vehicles to be delivered when calling, New vehicles will be accepted between the hours of 8 am to 12 noon and 2 PM to 4 PM, Monday through Friday. No deliveries will be made ~ business days prior to the end of the month. Also, no deliveries on State holidays, which include for 2003 May 26TH, and July 4TH If vendor shows up at SFM without an appointment, the vendor may be turned away until a scheduled appointment is available VEHICLE DELIVERY CONDITION: The following requirements apply to vehicles at time of delivery to SFM: - Vendors shall bring these items into the SFM office (all documents shall be typed) 1 The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock # 2. The manufacturer's window sticker with price and option info Do not leave the sticker on the vehicle door glass. 3 The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be no corrections) STATE OF COLORADO DIVISION OF CENTRAL SERVICES 1001 EAST 62ND AVE DENVER, CO 80216 4 The Application for Title and/or Registration 5 Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication. 6 A weight slip shall be provided whenever a body has been modified. This includes hi-cube vans, box trucks and buses Vendors shall leave in the vehicle: 7 The owner's manual visible on the front seat 8 The dealer stock # on the windshield 9 A forty-five(45) day permit shall be attached in the license plate area on the rear of the vehicle 10 Vehicles shall be washed, serviced and in standard "make ready" condition; ie, prepared for immediate use including no less than one quarter (114) tank reading of fuel. Vehicles delivered with less than 1/4 tank fuel will be refused. SFM shall make a cursory visual check of the delivered vehicle's condition and options to expedite the delivery process. However, should any problems be found after delivery, SFM has four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer shall retrieve the vehicle within one business day of notification for correction/repairs and redeliver said vehicle as soon as the repairs are complete The dealer will expedite repairs to its maximum capability, so as not to cause undo financial hardship to the STATE OF COLORADO This is in addition to terms found under vehicle configuration. VEHICLE DELIVERY CONDITION: http.l/www gssa.state.co uslPnceA wd.nsffhOl1 1 rq~r 1 11()f)7fnR77 <;r;7QL1nnr;71 1 hI< 1"-71 ,NO 1 (\ I'] 1 f")f't{\t:: Agreement 07048YYY37M for Vehicles Page 6 of8 The following requirements apply to vehicles at time of delivery to SFM: Vendors shall bring these items into the SFM office (all documents shall be typed). 1 The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock # 2. The manufacturer's window sticker with price and option info. Do not leave the sticker on the vehicle door glass. 3 The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be no corrections) STATE OF COLORADO, DCS 1001 EAST 62ND AVE DENVER, CO 80216 4 The Application for Title and odometer statement. 5. Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication 6 A weight slip shall be provided whenever a body has been modified This includes hi-cube vans, box trucks and buses, stake beds, for example Vendors shall leave in the vehicle: 7 The owner's manual visible on the front seat 8 The dealer stock # on the windshield 9 A forty-five(45) day permit shall be attached in the license plate area on the rear of the vehicle 10 Vehicles shall be washed, serviced and in standard "make ready" condition, i.e , prepared for immediate use including no less than one quarter (1/4) tank reading of fuel. Vehicles delivered with less than 1/4 tank fuel will be refused. 11 SFM shall make a cursory visual check of the delivered vehicle's condition and options to expedite the delivery process. However, should any problems be found after delivery, SFM has four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer shall retrieve the vehicle within one business day of notification for correction/repairs and redeliver said vehicle as soon as the repairs are complete. The dealer will expedite repairs to its maximum capability, so as not to cause undo financial hardship to the STATE OF COLORADO This is in addition to terms found under vehicle configuration 9.0 DELIVERY INSTRUCTIONS FOR MAPO AGENCIES 9.1 CHARGES ALLOWED All SFM purchases will NOT be charged for delivery However, MAPO locations outside of the Denver Metro area (as defined below) may be charged a delivery fee Vendors MUST indicate below either a flat fee, or a per-mile-fee for delivery NO DELIVERY CHARGE FOR THESE COUNTIES!!!! Denver Metro Denver, Arapahoe, Adams, Weld, Boulder, Jefferson, Douglas, EI Paso, Elbert, and Morgan Counties NO DELIVERY CHARGE FOR THESE COUNTIES!!!! All other counties in Colorado may incur delivery charges Vendors need to indicate below the applicable charges Flat fee for delivery' $ Counties nttn //www O~~~ d~tf' rn ll<::dPrirpA urrl nc-ffh(Yh 1 r'Or:ar"l ~n-f")'7+rlQ"7').ct.:"7()llnf\.cI"')' 11-0 Ie,,", 1 .Jon 1 r\f'"t1 '.....AAr Agreement 07048YYY37M for Vehicles Page 7 of8 Fee-Per-Mile. $ Counties' Vendors may NOT combine both above, but may indicate applicability. For instance, a Pueblo County delivery may be charged a flat fee delivery charge, but Mesa County might be charged at the fee-per-mile-rate Vendors MUST indicate above which delivery charges will apply, and also indicate the applicable counties. The fees above are all-inclusive, and separate charges, such as chase drivers, etc. will NOT apply DELIVERY INSTRUCTIONS FOR MAPO/POLITICAL SUBS All MAPO agencies MUST specify on the Purchase Order OR commitment document all delivery Terms and Conditions that apply None of the delivery instructions shall be inconvenient to the vendor, but should be along the lines of the established SFM delivery instructions, or from past orders by the MAPO agency If the delivery instructions are issued to the Vendor, the Vendor MUST comply with them, or, contact the MAPO agency and clarify, or, change the delivery instructions after notifying the MAPO agency The SPO should be notified immediately of all problems regarding the deliveries of vehicles for MAPO agencies. Close Out Date. Vendor shall notify SFM of the close out date for this model as soon as that information is available. Vendor Guarantees. A. Vendor guarantees to the State that it understands and agrees to the terms and conditions of this bid and it will not default from performance by virtue of a mistake or misunderstanding, B If delays in delivery are anticipated, vendor shall notify the ordering agency of the expected delivery date or partial delivery schedule If the proposed delivery schedule is unacceptable, as determined by the agency, the agency may cancel the order without penalty and take action as noted elsewhere in this solicitation Performance/Remedies. Vendor shall comply with the requirements as to brand, quality, quantity, timeframes, etc. If the vendor fails to perform the State reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause and to make an award to the next highest scoring bidder Cause is defined as failure to meet requirements of the within specifications and conditions, or correct deficiencies upon receipt of notice Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the award Award Modification The State may, at any time, by written modification, make changes http.l/www gssa.state co uslPnceAwd.nsflbOblc9ac1 b0f27fd87256794006211 hR/571 c1R9 1 Of; 1 noo,; Agreement 07048YYY37M for Vehicles Page 8 of8 within the general scope of this award if the vendor agrees Vendor Offset: Pursuant to C R.S 24-30-202 4 (as amended), the state controller may withhold debts owed to state agencies under the vendor offset intercept system for' (a) unpaid child support debt or child support arrearages, (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, C.R.S.; (c) unpaid loans due to the student loan division of the department of higher education, (d) owed amounts required to be paid to the unemployment compensation fund, and (e) other unpaid debts owing to the state or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller Assignment Prohibited. Neither the vendor, nor the State, may assign the resulting price agreement without the written approval of the other party Pricing Prices bid shall be in the units indicated and shall remain firm for the term of the price agreement.Volume Report: The Volume Report for 2004 Vehicle Sales (Exhibit B) shall be submitted to. State Purchasing Office Attn: Michael Wallace 225 E. 16th Avenue, Suite 802 Denver, CO 80203 Reports will be submitted on 4/30104 and 7/31/04 for cumulative sales to date for 2004 vehicles under this bid. Failure to turn in these reports WILL result in withholding of payment until reports are completed and received. Agreement Prices: See above http.//www gssa.state.co us/PnceA wd.nsflbOb 1 c9ac1 b0f27fd8725679400()) 1 1 hR/'i? 1 r1Rq 1 onl non') Colorado State Fleet Management 2006 VEHICLE SPECIFICATIONS Dealers Invitation to Bid Class: P/U - 4x2 Bodv Code: El Representati'Je Models: , FORD 3: DODGE RANGER SM PU DAKOTA MAKE; C~~ ,} MODEL. CO' I Ctt " do Pago , of 3 8/25/2005 ?U SMALL,4X2 2: CHEVROLET COLORADO 4c TOYOTA TACOMA OEM MODEL #' C S I </6) TRIM LEVEL: ,(l q J COEM CODE: I CA/ '/' ~ STANDARD SPECIFICATIONS OEM COOE INDICATE ACTUAL OEALER S?ECIFICA TIONS 100 PASS 2 PE,qSONS MIN DOORS 2 SIDE ODORS STANDARD BED MIN70 INCHES v" V ,./ L ,L V 'Z-Cr, V LS-L V i. ,/ I Cc< ~ Sl/J U,t4'17 ENG MIN CVL. 5 ENG MIN DIS? 30L FUEL TAI.K, 16 GAL MIN ~ GVW RATING 4400 MI~, ~ AXLE RA 1\0 (MlN. i :} 21) 300 AIR CONDITIONI';G 8'3.1. - ,f'fp ! S''7/J ! J'//J i , RAD!O' AM/r:M 307 POWER BRAKES &. PO'NER STEERING ~ ABS BRAKES ~ SEATS CLOTH SEATS ~ FLOORING RUBBER 340 AIR BAG - DRIVER SIDE ,0/J J1fJ . Ji/l I ---1 .,)/p I .c yo I :/Pt.J6 I J'//J S'/7-7 s:T,b' J'j1J MIRRORS. R'G~T AND LEFT INTERMITTENT WIPERS REAR AX LE - ANT! SPI N TRANSMISSION AUTOMATIC 414 1\J\IO.WHEEL DRIVE. REAR ~ STE~ BMPR-200#TONGUE.2C0Q#TRLR ~ PRIMARY "UEl UNLEADED ~ ST;\NDARD VJARRANTI - BUMPER TO BUMPEF 72..2 ., J.$' ,Jc-'1/ /' l..oJ- 7.I ~ /1"- { veL-. -ZloJ-'"o 6l tl_,.)'e<:q<.''''IL- /// to .J 0 f drCX:> S <-'1 ( /9' r 4//....6'><'" 7'rrV G 1/ /J/'L ,7. y l t- L b I.{ I' /laC- STANDARD VEHICLE BASE PRICE 5 ///ro.Oo AVA\LA6l~ OP1"\ONS. ~ CRE'N CAB,. FUL'. SIZE DOORS) ~ EXT CAB LONG 6ECJ 3 OR 4 DOOR ~ EXT CAB SHelRT BED 3 OR 4 DOOF> OEM CODEACTUAL I COMMENTS tYJ (, rJ /f/.-f PRICE r; 2 '72_00 J yo::;. (_<..I ./1/' fr Colorado State Fleet Management 2005 VEHICLE SPECIFICATIONS Class: PfU ~ 4x2 BodY Code: E1 Dealers Invitation to Bid PU SMALL 4X2 Represerlletive Mocels' 1 FORO 3. DODGE RANGER SM PU DAKOTA MAKE: ell' ~ MOOEl. (1 ~^ '" A a PRICE AVAILABLE OPTlOr-;S. 1 ~ LONG BE" ~ SHORTBe(l ~ TIRES oprON #1 LiST SIZE 144 TIReS. OP""fiON #2 LIST SIZE NON-STD ENGINe CPTION A GWV OPT10N: SPEClFY AXLE RATIO OPTIO".! SPECiFY Al T FUEL" OEM 3/ FUEL ALT FLEL. - OEM CEDrCATED E80 CFA 81 F,JEL CRUiSE ::::C:rRO~'TIL-; SEf.TS '.iiNYL SE."'"I-S TR/\NSMISSION r..:ANUAL W/OVEHORV BEDLlNER-rULc MC()"u+ TAILGATE TOOL aox u.,CROSS SED 80X(a~tacr.ment) ~ TOOL BOX - SIDE SED eOX(c.t1aC'lme::1) \443 PKG' STROBE LIGHT (.\t\.chmont\ 468 SPRo,,. IN 8:::C,UNc.H . 2: CHEVROLET 4. TOYOTA COLORADO TACOMA Page 2 of 3 8/25/2005 OEM MODEU' Cs 17'0) TRIM LEVEL, /lc..J ~ OEM CODE: / Cu-,... ~ OEM CODEACTUAL / COMMENTS : ..f'T /-7 /T/4 ;VA i P'vf JJ~l/ ICry I ! NA :~ : .;1(A iA/A . 'S'I/J i 4/11 C. [J 1/I1-f~ i ,./" ./ ./ ./ 2 -f '(C </ / :J.l] / 7.r H./' ~vt /" <!. ,rY6, <-<."'-'- ~......'. ^......_~_....",''''-'"_..<"''''. ..... ='-",'_._""-_~"""'''' . ~"'''''''"._..~, '~.'._""'_"-'-'-'. Colorado State Fleet Management 2005 VEHICLE SPECIFICATIONS Page- 3 of 3 Dealers Invitation to Bid 8/2512005 Clas.s: P/U - 4x2 Bodv Code: E1 PU SMALL,4X2 Representative Models: 1 FORD 3: DODGE RANGER SM PU DAKOTA 2. CHEVROLET 4: TOYOTA COLORAOO TACOMA MAKE: a... // MODEL. Cb lo~ Ci ,A. OEM MOOEL #. C,) 17" () J TRIM LEVEL. .(Fe.. f <: OEM CODE: /w/ ~ AVAILABLE COLORS. Please altach manufacturer color chart OTHER VEHiCLE SPECiFICATIONS I OPTIONS (Please attach separate sheet It necessary) PRICE STANDARD FACTORY WARRA~nY (Att~ch detailed descriptIon)' MILES Bumper ta Burr,cer J c: d (.10 Dr:ve Train d c;. d 00 MONTHS J(. J& Other OPTIONAL FACTORY WI>.RRANTY (Attach detailed descrlpt!onr - /- 0./1 :vdLES MONTHS PRiCE EPA FUEL RATING 7!J;:J MP G CITY ;11 /J Pr/ MP G HIGHWAY OEM MINIMUM FUEL PATED OCTANE OELlVERY to / / L " DAYS FROM DEALER RECEIPT OF ORDER FROM STATE lEG 90 DAYS) 10ENTIFY ANY EXCePTIONS TO SPECr.FIC~ TIONS. DEALER PHONE SIGNATVRE. / 4c-~ <-/' ) C(-e~,-.v' /~,;.//~~ DEALER NAME a I .r en /l c d<" tu'Z 0' '/".7 7,,7r yC::7-/dOCi BIDDER'S NAME. !.j_~..._.._...y; '" ~ <'.7'~,.<."!.,;.,~,,,,-, Prepared By' administrator AL SERRA CHEVROLET HUMMER 1570 AUTO MALL LOOP COLORADO SPRINGS, CO 80920 Phone, (719) 867-1000 Fax: (719) 867-2970 Email: sparsons@alserrachevrolet.com 2006 Fleet/Non-Retail Chevrolet Colorado Reg Cab 111 2" WB Work Truck COLOR AVAILABILITY EXTERIOR COLOR CHART - 2006 FleeUNon-Retail CS15403 Reg Cab 111.2" WB Work Truck INTERIOR Superior Blue Metallic (22U) Black (41U) Blue Granite Metallic (46U) Summit White (SOU) Silver Birch Metallic (59U) Victory Red (74U) Sunburst Orange Metallic (85U) Cherry Red Metallic (94U) Med pwtr (920) X X X X X X X x Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions, GM AutoBook., Data Version. 104 3, Data updated 9/13/2005 11 :26'00 AM OCopyright 1986-2005 Chrome Systems Corporation All rights reserved, Customer File September 19, 2005 11 50:28 PM Page 5 1 I I J ! ! I ! -, I .-....-~..__~.....v_..__._v_...._____.. "'"."'.W~.W" ';-~-"'--''-.'''.~l,';'- Prepared By' administrator AL SERRA CHEVROLET HUMMER 1570 AUTO MALL LOOP COLORADO SPRINGS, CO 80920 Phone (719) 867-1000 Fax (719) 867-2970 'Email: sparsons@alserrachevrolet.com 2006 Fleet/Non-Retail Chevrolet Colorado Reg Cab 111.2" WB Work Truck WARRANTY INFORMA TlON WARRANTY INFORMATION - 2006 Fleet/Non-Retail CS15403 Reg Cab 111.2" WB Work Truck WARRANTY <<< PRELIMINARY 2006 WARRANTY>>> Basic: 3 Years/36,OOO Miles Drivetrain. 3 Years/36,000 Miles Corrosion. 6 Years/100,000 Miles Roadside Assistance: 3 Years/36,000 Miles - Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version. 1043, Data updated 9/13/2005 11.2600 AM @Copyright 1986-2005 Chrome Systems Corporation, All rights reserved, Customer File' September 19, 20051150:28 PM Page 6 Agreement 07048YYY43M for Vehicles Page 1 of2 Agreement Number: 07048YYY43M MANDATORY Agreement Status. Current State of Colorado Price Agreement Category' Vehicles Commodity Descnption. Pickup, 4x4, Small Division of Finance and Procurement State Purchasing Office 225 E. 16th Ave, Suite 802 Denver, CO 80203 Period Covered. 11/01/2005 - 07/01/2006 Please direct purchasmg agent mquiries on this award to: Michael Wallace at (303) 866-6143 Option to Renew for More Year(s) Commodity Code. 070-48 Contract Status. Not applicable Amendment Number Amendment Effective on: Reason F or Amendment: Amendment History: - Ordering Information Contact: Order Number' Buddy Wurtzel 719-475-8550 Company- Does Business As Address' CARLIN DODGE INC CARLIN DODGE INC Toll Free Number' Fax: City, State, Zip 3204 EAST PLATTE AVENUE COLORADO SPRINGS, CO 80909 Contact Email. Terms. F.O.B. Deltvery- Mimmum Order This Agreement Results from Solicitation Number' IFB-AF A- V ehciles-MW -06 Conditions of Agreement: Pncing: IF1 IDodge Dakota I Pickup, 4x4 sma II ICarlin Dodge I Gasoline DO ~ \ $", Ip :;~ . ...- Options: ATTACHMENT 6 http'//www gssa.state co us/PriceA wd.nsf/hOh le9,'H' 1 hOf/7frlR7,)'ir;7Q400r;') 11 hs//QL1pf'~7p 1 II/ell nllll<; - --~~_._----- .__.,~. ._-...~~.._..--~"_.'_- -.. .'~ .--- ~ -~-------""~ Colorado Slale Fleet Management 2006 VEH.ICLE SPECIFICATIONS Page 1 of ~ Dealers lnvitation to Bid 8/25/2005 Class: PIU - 4x4 Bodv Code: F1 RANGER SM PU DAKOTA COLORADO TACOMA PU SMALL -4X4 2: CHEVROLET 4: TOYOTA Representative Models', 1 FORD 3c DODGE I MAKE: 000 C. E MODEL: DAf:oTA (If ui? (' M OEM MODEL #! ND C;-L 33 TRIM LEVEL: S -r OEM CODE: ;)1-1 f1 STANDARD SPECIFICATIONS: 100 PASS: 2 PERSONS MIN. ----- DOORS: 2 SIDE DOORS --- STANOARD BED MIN:70 INCHES ENG MIN CYL 5 ./ OEM CODE INDICATE ACTUAL DEALER SPECIFICATIONS ----- L/ ODoR. J 7'ir'1 Gc...vL , ---- TIRES. ALL SEAS M&S RADIAL ---- FULL SIZE SPARE TIRE ./ /3/,3 (;013 3,7 L v- (" ;;2. /0 fir' ;J.?-G.IJL & % IF 6 v'w ],0>5' ENG MIN OISP' 3,OL ../ FUEL TANK. 16 GAL MIN / GVW RATING, 4400 MIN ../ ------- AIR CONDITIONING - Rl34a / RADIO: AMfFM / --- )'1,,,,,,,/ F ^" / ~ /J . . --- POWER BRAKES 8. POWER Sn:ERING ABS BRAKES v SEATS, CLOTH SEATS ~ FLOORING: RUBBER AIR BAG. DRIVER SIDE / MIRRORS. RIGHT AND LEFT / INTERMITTENT WIPERS ---- TRANSMISSION: AUTOMATIC ----- ~ I c) ((-4 () I'< I (/ E ,e, I E f"ASSf3-/r"G.EK. FOUR-WHEEL DRIVE ......--- --- AUTOMATIC LOCKING FRONT HUBS STEP BMPR-20O#TONGUE,2000#TRLR PRIMARY FUEL, UNLEADED ----/ ./' STANDARD WARRANTY - BUMPER TO BUMPEf 06 STANDARD VEHICLE BASE PRJCE $ / S;c.. , ~ AVAILABLE OPTIONS, OEM CODEACTUAL / COMMENTS PRICE 097 CREW CAB(4 FULL SIZE DOORS) 098 EXT CAB LONG BED 3 OR 4 DOOR 099 EXT CAB SHORT BED 3 OR 4 DOOR $'- '6lJ G)~A<:) CA.!3 ~!J ;~ 1,4 I i IS 'IHk fv!('JtJt!"i- 15,/,1 Colorado Slale Fleet Management 2006 VEHiCLE SPECIFICATIONS Dealers Invitation to Bid Class: PIU - 4x4 Bodv Code: 1'1 SMALL, 4X4 PU Representative Models: 1 FORD 3: DODGE RANGER 8M PU DAKOTA 2: CHEVROLET 4: TOYOTA COLORADO TACOMA MAKE: ObDvE MODEL. f)!'t[DTA Clv15 CAS OEM MODEL #. AI i'>S-L 33 TRIM LEVEL: ,<; T OEM CODE: /11 II PRICE AVAILABLE OPTIONS, OEM CODEACTUAL I COMMENTS Page 2 of3 8/2512005 121 LONG BED 122 SHORT BED TIRES, ALL-TERRAIN, LIST SIZE. TIRES, OPTION #1, LIST SIZE: NON-STD ENGiNE OPTION A. GVW OPTION: SPECIFY MLE RATIO OPTION: SPECIFY AL T FUEL - OEM BI FUEL AL T FUEL - OEM DEDICATED EB5 - OEM 61 FUEL CRUISE CONTROLIrIL T SEATS VINYL SEATS TRANSMISSION: MANUAL W/OVERDRV 6EDLlNER.FULL MOLDED+ TAILGATE TOOL BOX - ACROSS BED BOX(attachment) TOOL BOX - SIDE BEO BOX(attachment) TOW HOOKS PACKAGE:OFF ROAD (Attachment) PKG: STROBE LIGHT (Attachment) SKID PLATE.FUEL TNK, TRFR CSJDI 451 GRILL GUARD - FULL FRONT BLACK 468 SPRAY IN 6EDLlNER 520 POWER LOCKS 530 POWER WINDOWS 599 AMII'M CD PLAYER N'/A- .::;ro N//l VII II 7 L 1/- 'X lAir L u PEs ., sf' /.lurnM~nc 81'1 S' .' 1)1/.-4 3,1'} !/'oIi!-lvP~..r /lA/ri-SA'-v ::S3S~ /V/A , ,N/r N/.A , 37S tt//A < '7..;, .0 ~ _ ~ 5'0 'I f?{.,. 'f3c.. /70 ... g?<: 00 2.'tg ~ 170 00 d- 8S= 'I;JS-~ Rs-o '" o' ;;-so el/A DMH liNe. D E:.T XMC L{r< " ;+OL illlL. L ,.vE Y- Art"' (l TP :L;.fi2. L v DE 5 ;Ji!J we.~ [U"I1JC'U--' s rAl(!LvOEs (?O<---'EK- Locks oS r-o AN II :; ;::~f/ ,u/ "/10;,.. ,'" "/7';t os'" ;! 9, '" t3LoCfC /-f~",-r,E.e fiN/< FI-oor<( A/'IA-rs' C L /\ L/O/'I6 X{2AR. r::OL-bu/l, S,oc/h CJ~ i2- rzto /-I.e. 5lILl/~'C Lu,,/()~<-u Gr<o c: (; S S U/''''''''E N1 E>,/]A L S 1.0 E A 11<.13 Ilr-, IRA (t..fi/<: ro<-...-' 'pke. AI-fC- 5["/tR,Y KE:/ Sy-s rtE....~ G,/f 3,;- .s's- D' Zoo ~. /'70 L( 'is.dO /..f;;S .~ 75 Colorado Slate Fleet Management 2006 VEHICLE SPECIFICATIONS Dealers Invitation to Bid Page 3 of 3 8125/2005 Class: PJU - 4x4 Bodv Code: E1 PU SMALL. <IX", Representative Models: 1 FORD 3: DODGE RANGER SM PU DAKOTA 2: CHEVROLET 4: TOYOTA COLORADO TACOMA MAKE: DoOC,i<'- MODEL:DII/(c>TA CLuSd46'OEMMODEL#:;1IDSL3J TRlMLEVEL: .sr OEM CODE: ,;z t{ A AVAIlABLE COLORS. Please attach manufacturer color chart 8LuC. C:, /i? Ay 8,I-Ac-l< .o;/Lt--JE.R <-V;/17;;; /::Eo DK ,:Jll.-'E Y~LJ,.o"'" OTHER VEHICLE SPECIFICATIONS J OPTIONS (Please attach separate sheet if necessary) PRICE STANDARD FACTORY WARRANTY (Attach detailed description): MILES Bumper to Bumper '7,(" DC> eo. MONTHS 3e- Drive Train Other OPTIONAL FACTORY WARRANTY (Attach detailed description): MILES MONTHS PRICE -- EPA FUEL RATING: I~ MPGCITY, I '7 M,P,G HIGHWAY <:) ~- OEM MIN1MUM FUEL RATED OCTANE. 0-- DELIVERY' 96 - I') 0 DAYS FROM DEALER RECEIPT OF ORDER FROM STATE (E.G. 90 DAYS) IDENTIFY ANY EXCEPTIONS TO SPECIFICATIONS. SIGNATURE, g uocV Wu.-eT7.e L. 6-~~-~ / ' DEALER NAME, C!/i /i? L I ^ I /:J o,Q y. r- DEALER PHONE 71 7' - L/ 75'- ;;> S-- s-c:> BIDDER'S NAME: PACKAGES, pAGE GoE 24 2006 State Vehicle Bid #440" PACKAGE: OEM Off ~OAD Attac::h o~ copy of thi~ fo~ iOI'ach body eOde specitiC<ltion sl]ee~ that has an AVililable OptiOn ~o inCluding the followiM9 body code: F1, F2, F3, Fa; K1, K2.1(.!. K5, KG. T1 An Installed, OEM OFF fwAD package should incl3ge the following: . High pressure ftpnt and rear gas shocks HID springs : .....--- Mudand$now~diatJiresul"'rated.Specifytlresize: P;J.'IS-/78 -<: Ie., 13S'r.J 6-<j/o;r,c ,t?NI.d Ti.-!.L'f ~1<:i4P1;l~_9(()!JItl"Sp&(:ify!yp~s: FvEL- T/f"//( - o}/"'<-=..'" i!--4S& If' t"/.lP,.n- 5 <--,...-JtFNS:'~.N Frontandl'earfoW hooks F,erf?/o-/ r ';;,../~ 'I All items to be covered ata minimum by the :3 year 36.000 mi~ factory wan'al\ty Plea$e Ust additions a!'\dlor dek:.ti~ to yC\.lr CX)I'l'lpany's ~M OFF ROAD PACKAGE from lhe above lIstoo specs:, ' -';.1:2 A'fCE ;,<ATlo r.eAILEL IP'-' ~KIT POwF^- !t.1VL.r, ~U..vc. r}o.~J' MllCl?o,z--r -- I Total Price far the OEM OFF ROAD paCkage: , For Body Code: F. I 00 :i? 75 6 90'd ~t:~l SOOZ ~l ~as SBLl9Bzeoe:we3 dln03 WJntll tl311NOtl~ ~ACKAGES, ~AGE 3 of 24 2006 State Vehicle Bid #424. P AC1<A(it:-: 'tOOL BOX, - -~DE BED A\1qch one copy of this form to each body code specificallon sheet that has an Available Qption #424 including the folfowing body~: E1, E2, E3, E8, F1, F2, F3, Fa, 1'1 - An instal1ed TOOLBOX. SIDE BED PACKAGE should Include ~ following: . oelta ~ oreqtllvalent . a Quantity qf one, l;ide,-b~, wheel-well, utility, tool box . Toolbox rmist rest jMide. on the floor 0{ the pickup bed and fit over the wheel well. e 6l(tendit\g ~!"l9th of Jli~kup bed . painted wrn~ with all lOteel construction -: · ~~~~i~~~ With ~y . _ weather stripping eround Ud . Price to include complete installation. rearward of an optional 6CfOS$ bed box. Total PrlCtl for 48" TOOLDOX . SIDE BED PACKAGE: r3~... DELTA MODEL psN1451000 Total Price for 60" TOOLBOX - SIDE aEO PACKAGE: '12>" .. .JELTAMODE.I" PSN1452000 FOI' Body Code: 3 SO'd SS:~l SOOl ~l 08S 8BIL98lS0S:xej dln03 ~Jntll tl311NOtlj PACKAGES, PAGE 2 of 24 2006 Stale Vehicle Bid #423 . PACKAGE: nX)LBOX - ACROSS BED BOX Attach one copy of lhisJorm to each body code specification sheet that has an Available Option #423 including the following body codfls: E1.E2.E3.E8.F1.F2.F3.F8. T1 An instaned TOOLBOXi. ACROSS BED BOX PACKAGE should include the following: . . Delta brand_or equi'.lalent . either a gull-wing, double lid Q! chest-style, full-hinged, single lid crossover toolbox opainled.wMe.,with .all. $t.l!el constr)..1ct1on . torsion bar lift on lid(s) . mm~vabl~ tr.3Y o weather stripping around lid(s) . a lock on e~ch lid wittl key . Price to inclUde complete installation. T:otal PIi~,fo.r TOO.L ~QX. ~qR.()~s. !:lED_BOX PACKAGE: . a guli-wing, double lid, tool box: 'f~" DELTAMO.OELP$C1460000 . a chest-style. full-hinged, single lid crossover toolbox: .. If fc, OEL T A MODEL PSC1455000 For Body Code' 2 7n " ,,:bl ,nn7blda~ RRl/qR7>n>:xe~ olnn~ ~1nHI H~IINfiH. 2006 State Vehicle Bid #443 - STROBE LIGHT Attach one copy of this fonn to each body code specification sheet that has an Available Option #443 including the following body codes: All C's, D's, E's, F's G's H's & K's The STROBE LIGHT PACKAGE must include the following: Roof mount of strobe on truck, van or sport utility vehicle Dual flash strobe with amber shield Class 2 light, SAE spec: J1318 or DFS750-A North American Signal spec or equivalent. Minimum: 15 joules Minimum of 60 double flashes per minute Base must be aluminum, not plastic. Switch in cab Height: between 3 112 inches to 6 inches, measured to top of light housing Warranty' 1-year parts and labor - Complete installation with locations as follows: Location for strobe light on pickups: on the roof of the pickup cab the light must be centered between the front of the roof and the rear of the roof. the light must be also centered from one side to the other side of the roof. Location for strobe light on vans and sport utilities: on the roof of the van or sport utllity the light must be centered from one side to the other side of the roof the light must also be two feet from the rear of the roof list the make and model of strobe that is bid: Make ECC 0 Model (;,(,50 A List any additions and/or deletions of your bid from the STROBE LIGHT PACKAGE specs listed above Total Price for STROBE LIGHT PACKAGE. $ -'" -J.c;g For Body Code' Agreement 07048YYY38M for VehIcles Page 1 of8 Agreement Number 07048YYV38M MANDA TORY Agreement Status' Current State of Colorado,~1&..~~~~' P. A tJi_- .il rice greemen \~~~~.:l~~*; '''',~l&~ ~. '.~" Category: Vehicles Commodity DescriptIOn. Pickup, Large, 4x2 LD, GaslEthanol/FFV Division of Finance and Procurement State Purchasing Office 633 17th Street, SUite 1520 Denver, CO 80202-3609 Penod Covered: 11/01/2005 - 07/01/2006 Please direct purchasing agent mquiries on this award to: Kruz Watkins at (303) 866-6559 OptIOn to Renew for 0 More Year(s) CommodIty Code: 070 93 Contract Status: Not applicable Amendment Number: Amendment Effective on Reason For Amendment: Amendment History- - Ordering Information Contact: Ron Heusinkveld Company' DELLENBACH CHEVROLET. DELLENBACH MOTORS 3111 S. College Ave. Fort Collins, CO 80525 Order Number 970-226-2438 Does Busmess As: Address. City, State, Zip: Toll Free Number'800-234-0053 Fax 970-226-0233 Contact Email: Terms FO.B.. DelIvery" Minimum Order This Agreement Results from Solicitation Number IFB-AFA-VEHICLES-MW-06 Oellenbach Motors GaslEthanol/fFV Contact vendor for delivery charges outside Metro Denver area. - OPTIONS: ATTACHMENT 7 http://wwwgssa.state.cous/onceawd.nsf/5h)ffi714iR01?rn..~n?..r;QQr1()()R.)7..lR/.)Rnr:.r:.Q {\l/n'J!'){\r\C- Agreement 07048YYY38M for Vehicles Page 2 of8 " E20ellenbachpdf PLEASE contact vendor for option availability, specifications, etc Delivery Fees (outside Denver Metro)' Per Mile .60 Flat Fee $50.00 (May not be combined) GENERAL TERMS AND CONDITIONS USAGE: This award will be used by General Support Services, the Division of Central Services, State Fleet Management (SFM), which provides vehicles to various State agencies and institutions of higher education. Additionally. Political Subdivisions (Counties, Cities, School Districts) may also use this Award at their discretion. LEASE/PURCHASE: These vehicles will be obtained through the use of third-party financing (lease purchase or installment purchase) as performed during prior years. State payment for vehicles financed through a third party is contingent upon payment to or for the State by such third party All vehicles purchased or leased will be titled to the State, VEHICLE CONFIGURATION: All vendors shall include, at the minimum, all manufacturer standard new vehicle equipment. Exceptions to options will be allowed only if the basic requirements of the Standard Specifications are essentially unaltered The State will be sole judge of what constitutes an allowable exception. - Vehicles shall be of the same make, model, and equipment level as specified on PO NO SUBSTITUTIONS WILL BE ALLOWED Gross Vehicle Weight Rating (GVWR) bid shall meet or exceed minimum GVWR specified in base vehicle configuration. Vehicles shall be delivered complete; that is, with all manufacturer standard equipment, and in compliance with the SFM Standard Specifications and requested optional items as listed on the SFM purchase order SFM reserves the right to return a vehicle, after acceptance. that is not complete according to SFM Standard Specifications and any state purchase order, if later found to be in violation. Vendor shall promptly correct vehicle to award specification or correct financially to SFM satisfaction. Options listed shall be bid and provided as factory installed under the terms of the full, factory-backed, bumper to bumper warranty This includes but is not limited to air conditioning, radios, cruise control, bumpers, towing packages, tow hooks, etc. Dealer-installed options will not be permitted unless pre-approved by the State in writing and, where applicable, indicated on bid sheet as a "dealer installed" non-factory item. If dealers substitute a non-OEM (Original Equipment Manufacturer) option in their bid, in place of an available OEM option, the State may return the vehicle for a correctly equipped one any time after the non-OEM option is discovered, and/or require the vendor to make payment to SFM for all expenses plus handling fees to repair a non-OEM option that fails within 3 years or 36,000 miles, and/or initiate suspension/debarment proceedings. Options not specifically included in the IFB shall be provided by the vendor at a cost that is not higher than the Manufacturer's Suggested Retail Price (MSRP). Tires: Tires are typically specified as All Season/Mud and Snow radials. All Terrain tires are a more aggressive tread pattern and on a 4X4 truck, are open side lug. Closed lug design tires called All Terrain by the OEM or dealer are not acceptable by SFM for an All Terrain tire option. Vendor shall provide open side lug All Terrain tires when specified by SFM purchase order DATES AND CONFIRMATIONS REQUIRED: For each vehicle ordered, Vendors shall complete and return a Vendor Confirmation form (see http.llwww gssa.state.co lI~/nT1rp,,""n n~f/"h')m71 ,p, Q(\1 ,)~(\~Q'7') "",OOrlf\f\O""'''' 1 0 v-.o..... r.. 0 1>.1 IA..... '.-.r\r\, Agreement 07048YYY38M for Vchlcles Page 3 of8 Exhibit C) to SFM or other ordering agency as soon as it is available, but no later than five (5) working days after notification from the manufacturer. This form shall include the following information: 1 Date vendor receives SFM PO 2 Manufacturer's factory order # and date received 3. Manufacturer's factory production date 4 Estimated date of delivery to SFM or ordering agency. The dealer shall notify SFM no later than 10 business days that they have no OEM confirmation. The dealer shall inform SFM immediately by phone and in writing when the dealer is aware or suspects that there is a problem with an order or a production date from the factory. The dealer shall demonstrate to the STATE OF COLORADO all efforts made to secure vehicles. Any dealer failing to supply estimated delivery dates may be considered non responsive. SPECIAL CONDITIONS OF BID: If an awarded vendor is either unable to provide a vehicle(s), or is unable to provide them within a reasonable time, the State reserves the right to cancel that order and place the order with the next lowest bidder or to conduct another bid. Unless otherwise approved by SFM or the ordering agency, all model year 2005 vehicles, ordered as a result of this IFB, shall be delivered and invoiced no later than June 3D, 2005 or as specified by SFM Special equipped vehicles will be bid and awarded separately (i.e. handicapped busses, large cargo vans). In the event that OEM is unable to deliver ordered vehicle(s) within model year ordered, SFM reserves the right to choose out of dealer stock a unites) as close to original specification SFM will be invoiced at awarded state price with OEM to reimburse dealer any difference in cost. - This will only apply to vehicles ordered prior to build-out and considered within normal and acceptable ordering and build time frames. Vehicles ordered by SFM after last order date has been announced by OEM will not be subject to this clause. Dealer acknowledges that the OEM has partnered to provide factory incentives to dealer in the overall interest of the state. Vehicles that are ordered prior to build-out and considered within normal and acceptable ordering and build timeframes are expected to be delivered through dealer within usual Spring delivery timeframe of current model year SFM and SFM's customer is caused harm and expense when vehicles are "rolled over" to the next model year. Should OEM not build and deliver on a timely basis (strike and similar situations beyond control of OEM excepted), SFM will count this as a delivery and performance issue that may jeopardize future awards regardless of low bid status. Starting in early fall, 2004, SFM will be ordering law enforcement vehicles for the Colorado Department of Public Safety and State Patrol as early orders for delivery starting approximately November 2004. SFM will coordinate this with the awarded dealer. All other terms & conditions set forth in this General Conditions will apply. Bids are requested for 2005 model year vehicles only. It is anticipated that awards will be in place during the fourth quarter of the 2004 calendar year and will remain in place through factory fleet close dates for 2005 models--Iate spring through early summer of 2005. If a model year change occurs during this time, or if the awarded vendor will allow, 2006 model year vehicles may be sold under the terms, conditions, and prices of the 2005 model year awards at - the sole discretion of the SPO. Extension of the existing Agreement(s) will occur, and the length of the extension, along with any other applicable considerations will be agreed to between the SPO and the vendor. Changes to existing Terms and Conditions are at the sole http.llwww.gssa.state.co us/nnce;lwn n~f/"h')m714,~()1 '),,()~Q7'),"';OOrl()(\Q,)"7, 1 0 /')0"-""-0 ('\1 fA") 1~^Ar Agreement 07048YYY38M for Vehicles Page 4 of8 discretion of the SPO Model year substitutions MUST be approved by the SPO, SFM or the ordering agency. Vendor shall notify SFM immediately of any mid-year model changes including discontinuations, mid-year introductions, etc., as related to specific body code vehicle included on an IFB/price agreement. PAYMENT TERMS: The State's payment terms for this bid are net 20 days Every effort will be made by SFM or the ordering agency to assure payment will occur within twenty (20) days from date of delivery. In payment of delivered vehicles, the State will issue, or cause to be issued by its third-party financing company, payment instruments All payments issued under the resulting agreement will be directly referenced and sent to the awarded vendor ONLY. No third-party billing or payments (Le. GMAC) will be allowed under the agreement. This applies to ANY agency or political subdivision using the resulting agreement(s). Vendors are reminded that the State cannot guarantee payment terms for MAPO agencies, or political subdivisions. Most ordering entities have remitted payment in a timely matter in the past, and vendors should confirm individually with the ordering agency all payment terms Dealer agreements with third-parties (GMAC, Wells Fargo, etc ) will have no effect on any of the payment terms and conditions. No security interest or similar interest between a dealer/vendor and their financing company will be applicable to any State agency or political subdivision purchasing vehicles from the resulting price agreements - POINTS OF CONTACT: Questions regarding this price agreements should be directed to the Purchasing Agent above or SFM, 303-289-5042, or the non-state ordering agency contact as indicated on confirming purchase orders NOTE ON WARRANTY DOCUMENTS: In some cases, a manufacturer may offer the same warranty coverage for many vehicles in their product line. For bidders who are offering bids on several vehicle categories that have the same coverage, warranty information as required on bid sheets need be submitted only once. Bidders shall indicate on EACH bid a clear reference to the appropriate warranty document(s). DELlVERY(SFM ONLY): The State's terms are FOB destination with freight included to destinations in metropolitan Denver (6 county area--Denver, Adams, Arapahoe, Boulder, Douglas, and Jefferson). Delivery to Department of Corrections in Canon City, will be FOB destination with freight included, and will be coordinated with venders who are in close proximity. Other Deliveries outside metro Denver is FOB destination with freight added. Delivery charges outside of metro Denver are to be agreed upon between the ordering agency and the awarded vendor, prior to delivery. Any ordering agency may arrange to pick up a vehicle from the awarded vendor at no additional charge. For vehicles delivered to other SFM designated agency locations such as Colorado State Patrol, Department of Corrections, and Department of Transportation, vendors shall notify SFM http.//www gssa.state.co us/nriceawcl n"f/'ij-,Jffi7141SUl1 J"lhs:17J<;r;OOr!{)()Q,.,..," 1 QI'1Q+'}"'CO () 1 11\') '''''I\Ar Agreement 07048YYY38M for VehIcles Page 5 of8 of scheduled delivery to_designatecLagency_at least one day-prior to~he delivea Deliveries of new vehicles will be pre-approved by SFM to facilitate available resources and expedite delivery times. Vendors shall call SFM at least one working day before delivery. Vendors shall have the P.O. number available and the number of vehicles to be delivered when calling New vehicles will be accepted between the hours of 8 am to 12 noon and 2 PM to ~PM. Monday through Friday. No deliveries will be made.3 business days prior to the end of the month. Also, no deliveries on State holidays, which include for 2005: May 26TH, and July 4TH. If vendor shows up at SFM without an appointment, the vendor may be turned away until a scheduled appointment is available. VEHICLE DELIVERY CONDITIQN: The following requirements apply to vehicles at time of delivery to SFM: Vendors shall bring these items into the SFM office (all documents shall be typed): 1 The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock #. 2. The manufacturer's window sticker with price and option info. Do not leave the sticker on the vehicle door glass. 3 The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be no corrections)' STATE OF COLORADO DIVISION OF CENTRAL SERVICES 1001 EAST 62ND AVE - DENVER, CO 80216 4 The Application for Title and/or Registration 5 Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication. 6 A weight slip shall be provided whenever a body has been modified This includes hi-cube vans, box trucks and buses Vendors shall leave in the vehicle: 7 The owner's manual visible on the front seat 8 The dealer stock # on the windshield 9 A forty-five(45) day permit shall be attached in the license plate area on the rear of the vehicle 10. Vehicles shall be washed, serviced and in standard "make ready" condition; Le., prepared for immediate use including no less than one quarter (1/4) tank reading of fuel. Vehicles delivered with less than 1/4 tank fuel will be refused. SFM shall make a cursory visual check of the delivered vehicle's condition and options to expedite the delivery process. However, should any problems be found after delivery, SFM has four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer shall retrieve the vehicle within one business day of notification for correction/repairs and redeliver said vehicle as soon as the repairs are complete. The dealer will expedite repairs to its maximum capability, so as not to cause undo financial hardship to the STATE OF COLORADO. This is in addition to terms found under vehicle configuration. VEHICLE DELIVERY CONDITION: The following requirements apply to vehicles at time of delivery to SFM: Vendors shall bring these items into the SFM office (all documents shall be typed): http.llwww gssa.state.co us/oriceawd.nsf/5h2m7141ROl ?rfbR7?<;hQQr1f1f1R?7<; 1 RI?Rnr;hQ (\ 1 1f\'1/')AilL Agreement 07048YYY38M for V chIcles Page 6 of8 1 The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock #. 2 The manufacturer's window sticker with price and option info Do not leave the sticker on the vehicle door glass. 3. The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be no corrections): STATE OF COLORADO, DCS 1001 EAST 62ND AVE DENVER, CO 80216 4 The Application for Title and odometer statement. 5. Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication. 6 A weight slip shall be provided whenever a body has been modified. This includes hi-cube vans, box trucks and buses, stake beds, for example Vendors shall leave in the vehicle: 7. The owner's manual visible on the front seat 8. The dealer stock # on the windshield 9 A forty-five(45) day permit shall be attached in the license plate area on the rear of the vehicle. 10. Vehicles shall be washed, serviced and in standard "make ready" condition; i.e., prepared for immediate use including no le~s lllan one~uarter (1/4) tank reading.of fy~1. Vehicles delivered with less than 1/4 tank fuel will be refused. 11. SFM shall make a cursory visual check of the delivered vehicle's condition and options to expedite the delivery process However, should any problems be found after delivery, SFM has four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer shall retrieve the vehicle within one business day of notification for correction/repairs and redeliver said vehicle as soon as the repairs are complete The dealer will expedite repairs to its maximum capability, so as not to cause undo financial hardship to the STATE OF COLORADO. This is in addition to terms found under vehicle configuration. 2.0 DELIVERY INSTRUCTIONS FOR MAPO AGENCIES ~lCHARGESALLOWED All SFM purchases will NOT be charged for delivery. However, MAPa locations outside of the Denver Metro area (as defined below) may be charged a delivery fee. Vendors MUST indicate below either a flat fee, or a per-mile-fee for delivery. NO DELIVERY CHARGE FOR THESE COUNTIES!!!! Denver Metro: Denver, Arapahoe, Adams, Weld, Boulder, Jefferson, Douglas, EI Paso, Elbert, and Morgan Counties NO DELIVERY CHARGE FOR THESE COUNTIES!!!! All other counties in Colorado may incur delivery charges. Vendors need to indicate below the applicable charges Vendors may NOT combine both above, but may indicate applicability. For instance, a Pueblo County delivery may be charged a flat fee delivery charge, but Mesa County might be charged http://www gssa.state ro ll"/nnrp~UT.-1 ncf/<;h?m71 A'lQ()17~()~Q77"t:OC\.U\(\O"""7C1 0'''''0'''''-'-0 A't In", /,-,."", Agreement 07048YYY38M for VehICles Page70f8 at the fee-per-mile-rate. Vendors MUST indicate above which delivery charges will apply, and also indicate the applicable counties. The fees above are all-inclusive, and separate charges, such as chase drivers, etc. will NOT apply DELIVERYJNSTRUCTIONS FOR MAPO/POLlTICAL SUBS All MAPO agencies MUST specify on the Purchase Order OR commitment document all delivery Terms and Conditions that apply. None of the delivery instructions shall be inconvenient to the vendor, but should be along the lines of the established SFM delivery instructions, or from past orders by the MAPO agency. If the delivery instructions are issued to the Vendor, the Vendor MUST comply with them, or, contact the MAPO agency and clarify, or, change the delivery instructions after notifying the MAPO agency. The SPO should be notified immediately of all problems regarding the deliveries of vehicles for MAPO agencies. Close Out Date. Vendor shall notify SFM of the close out date for this model as soon as that information is available. Vendor Guarantees. _ A. Vendor guarantees to the State that it understands and agrees to the terms and conditions of this bid and it will not default from performance by virtue of a mistake or misunderstanding; B If delays in delivery are anticipated, vendor shall notify the ordering agency of the expected delivery date or partial delivery schedule. If the proposed delivery schedule is unacceptable, as determined by the agency, the agency may cancel the order without penalty and take action as noted elsewhere in this solicitation. Performance/Remedies. Vendor shall comply with the requirements as to brand, quality, quantity, timeframes, etc. If the vendor fails to perform the State reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause and to make an award to the next highest scoring bidder. Cause is defined as failure to meet requirements of the within specifications and conditions, or correct deficiencies upon receipt of notice. Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the award. Award Modification. The State may, at any time, by written modification, make changes within the general scope of this award if the vendor agrees Vendor Offset: Pursuant to eR.S. 24-30-202.4 (as amended), the state controller may withhold debts owed to state agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, C R.S.; (c) unpaid loans due to the student loan division of the department of higher education; (d) owed amounts required to be paid to the - unemployment compensation fund; and (e) other unpaid debts owing to the state or any agency thereof, the amount of which is found to be owing as a result of final agency http.//www gssa,state.co.us/pnceawd.nsf/5b2f07141ROl ?r.O"R7? 'ihQQrlOOR?7.<; 151 I? 51 FV.fSI ()1/(\7./,,)(\(\(:. Agreement 07048YYY38M for VehIcles Page 8 of8 determination or reduced to judgment as certified by the controller. Assignment Prohibited. Neither the vendor, nor the State, may assign the resulting price agreement without the written approval of the other party Pricing. Prices bid shall be in the units indicated and shall remain firm for the term of the price agreement.y olume Report: The Volume Report for 2005 Vehicle Sales (Exhibit B) shall be submitted to: State Purchasing Office Attn: Michael Wallace 225 E. 16th Avenue, Suite 802 Denver, CO 80203 Reports will be submitted on 4/30105 and 7/31/05 for cumulative sales to date for 2005 vehicles under this bid. Failure to turn in these reports WILL result in withholding of payment until reports are completed and received. Agreement Prices: htto:llwww lZssa.state.co lI"/nri"":lwcl n<f/<;l-,7ffi7111'Clllfll ')nfl~Q'7,)""OOcl{\{\O''''''7'' 1 0 Vl0L">LJO A' ,...."" I,",^^r CIas5: PN. 4x2 R_ntative Models: l' FORO 3: DODGE CoIor.ldo State Fleet Management 2006 VEHICLE SPECIFlCA TlONS o.ahtrs InvttaIlon to Bid Bodv C<!<M; ~ F150 PU 1500 PU 1/2 TON. 4X2 2: CHEVROLET C1500 pU 4:GMC C1500PU Page 1 of 3 OR/G/II 812512005 ( V4( UOOEL;.s I...''''' "" 0(.) 'Y-J(}lk r' L OEM MODEL.' ~ I <;"l 0.... TRIM LEVEL: tHC ,,- OEM CODE: MAKE: C' ~ ~V J '-tJ f' STANDARD SPECIFICATIONS: 101 PASS: 3 PERSONS MIN. DOORS. 2 SIDE DOORS - 140 TIRES: ALl SeAS M&S ~ AJlL SIZE SPARE TIRE lMiEELIlASE. 131.0 IN, MlN ENG MIN CYL . ENG MIN DlSP- 4.61. FUEL TANK 25 GAl JolIN 300 AIR CONDIT1ClHING - RI34a OEM CODE INDICATE ACTUAL DEALER SPECIFICATIONS Q.~R LRLI LR.4 G\1S c;:r'!, ll\'f\ 7 307 POINER IlAAKES & POWER STEERING 321 FLOORING: RUB8ER 340 ....R BAG - DRIVER. SlOE MIRRORS: RlGtlT 111IO LEFT 404 INl'ERMITTENT M'ERS AV....lABlE OPTIONS: 097 CREW CAB{4 FULL SIZE OOORS) 098 EXT CAB lONG BED 3 OR 4 DOOR 099 EXT CAB SHORT BED 3 OR 4 DOOR r;..~ fY\~O "";; .D s.-r .D A<) S( <<--c~l J> j,'4 S 170 R\l S,O \"03" V-i 4. tL. ~l../ GA.l ( .....J L,400 3_~\ A. ~ Ar"l---ftv-- ?::1f) s\f) As ~e<. ~l STO STn 31'1) ~C\ l.o L-p.46 t>\ fPrm Nt I ~ A lA'\e ~ \'1 c.. 'ST~ S'rD $t 0 S1\::> I I OEM COOEACTUAlI COMMENTS -.i'1:~ lY\ ~ D ~ L. c.. C. \ 5' '5 '-\..:5 (Y)oCl~ \..--::tt LC-\ s'I s 3 Mt) b t::l... .. LC..I ';; r S'3 \ '). :, "l , I PRICE f ~ ~O d-.l.3o 410 TR!IHSMISSKlH: AlJ'f'OMA TIC 414 TWO-WHEEL ORNE: REAR 456 STEP _-4OOIJTOtlGUE,4OOOIffi'lLR PRIMARY FUa. I.JNLEADED STANDARD WARRANTY -BUMPER TO IlUMPEf Colorado Slata F\eM Management 200t VEHICLE SPECIFICATIONS Dealers Invftation to Bid Page 3 of 3 OR/G 8/25/2005 II\I-4L Class: pJU - 4x2 Bodv coo.: ~ PO 1/2 TON. 4X2 2: CHEVROlET C1500 PU 4: GMC C1500 PU Representative Models: 1. FORD 3: DODGE Fl50 PU 1500 IAAKE: Clft-vy' MODEL: SJ/H,e/JIJO , wolf',/( OEM MODEU: eels 963 TRIM LEVEL: 'FA' ",-LI( OEM CODE: J W -r AVAJLA.IlLE COlORS: Please attach maotbcturer calor chart OiliER VEHICLE SPECIFICATIONS I OPTIONS (P1ease attach sep8ft1te sheet W necessary) PRICE STANDARD FACTORY WARRAKlY (Abch _ description): MILES MONTHS &~~~ 3b~OD 3~ DriveTrain 3~ooo 3{" other OPTIONAL FACTORY WARRANTY lAlta<:h detJlited description): MILES (; IY) PP ?SOM MONTHS 60 PRICE 975 - /0 M.P G CITY, :?./ M,P,G HIGHWAY EPA FUEL RATING: OEM MINIMUM FUEL RATED OCTANE: g? DELIVERY DAYS FROM DEALER RECEIPT OF ORDER FROM STATE (E,G, 90 DAYS) IDENTIFY NlY EXCEPTIONS TO SPECIFICATIONS: DEALER NAME DJ;.-Ut:7r' 13 ~II fJJ 0 ro If' .f DEALER PHONE goo - J. 3'-1 - 0053 BIDDER'S NAME: Rb;'/ /I c'-lJ' /.11I J( 1/t;'J.-1.J SIGNA~~ f / ( / PACKAGES, PAGE 2 of 24 0)(/0/,1 , I V4t. ! 2006 State Vehicle Bid #423 - PACKAf;F' TOOl ROX - ACROSS RFn ROX Attach one copy of this form to each body code specification sheet that has an Available Option #423 including the following body codes. ;;;:;,. E1~E3,E8.F1.F2.F3,F8.T1 An installed TOOLBOX - ACROSS BED BOX PACKAGE should include the following: . Delta brand or equivalent . ei1IJe[ a gull-wing, double lid Q[ chest-style, full-hinged, si~gle lid crossover toolbox . painted white with all steel construction . torsion bar lift on lid(s) . removable tray . weather stripping around lid{ s) . a lock on each lid with key . Price to include complete installation. I Total Price for TOOL BOX - ACROSS BED BOX PACKAGE. . a gull-wing, double lid, tool box: /9S - $ . a chest-style, full-hinged. single lid crossover toolbox: $ 7.55 ( For Body Code. E:l- I 2006 State Vehicle Bid Olt/G~ ~( PACKAGES, PAGE 3 of 24 :U2A - PACKAm:. TOOl ROX _ SlnF RFO Attach one copy of this form to each body code specification sheet that has an Available Option #424 including the following body codes: . E1.@E3. E8, Fi, F2, F3, FS, T1 I I An installed TOOLBOX - SIDE BED PACKAGE should include the following: . Delta brand or equivalent . a quantity of one, side-bed, wheel well, utility, tool box . Toolbox must rest inside, on the floor of the pickup be<j and fit over the wheel well. . extending length of pickup bed . painted white with all steel construction . a lock on the lid with key . removable tray . weather stOpping around lid . Price to include complete instaUation, rearward of an optional across bed box. Total Price for 48" TOOLBOX - SIDE BED PACKAGE: $ ').50 J.-10 / Total Price for 60" TOOLBOX - SIDE BED PACKAGE: $ - For Body Code: f ^ I 2006 State Vehicle Bid 00>/6';,; q;4< PACKAGES, PAGE 4 of 24 u~n _ PA~KA~E' OI=U TOWlN{; OPTION Attach one copy of this form to each body code specification sheet that has an Available Option #430 includJ,g the following body codes: 4 f C2, C3, 02, 03, 05, 08@ E3, EB, F2, F3, FB, G3, H3, K1, K2, K3, K5, K6, T1 . An installed OEM TOWING OPTION PACKAGE should include the following: f - Frame mounted receiver hitch with a class 3(cIass 4 for T1) rating that accepts a 2" square receiver Heavy duty engine cooling Transmission cooling (automatic only) Trailer wiring harness HO turn signal flasher Handling pacl<age (describe. ~ g- S H, IJ. S CI S P t:; 7V 5) 0 }/ C W /l-IE'N .&-fJfJ J.- ICJJj3J.c ) HD battery and Alternator Price to include complete installation. All items to be covered at . minimum by the 3 year 36,000 mile factory warranty / ::: list additions andfor deletions to your company's OEM TOWING OPTION package from the above listep _ KNP ;I,D n-?/7;v.!:, {;.ootc"'f {W)/c-W !9/PJ,JC!J-13Lb'j { I Total Price for OEM TOWING PACKAGE. $ 3 to ::: For Body Code: ~ J.. Total Price for T1 - OEM TOWING PACKAGE. $ ( ! ! r I PACKAGES, PAGE 7 of 24 00>/0/,-1 , I v4!.. 2006 State Vehicle Bid "A A'\ _ STROBE II(;HT t Attach one copy of this form to each body code specification sheet that has an Available Option #443 includjtlg. the following body codes: ..' I . All C's, D's, E's, .F's G's H's & K's " The STROBE LIGHT PACKAGE must include the following: Roof mount of strobe on truck. van or sport utility vehicle DuaI1lash strobe -Mth amber shield Class 2 light, SAE spec: J1318 or DFS750-A North American Signal spec or equivalent. MinimUl'l"l: 15 joules Minimum of 60 double flashes per minute Bue must be aluminum, not plut!<:. Switch in cab Height: between 3 112 inches to 6 inches. measured to top of light housing Warranty: 1-year parts and labor - Complete installation -Mth locations as foPows: Location for strobe light on pl~lrllps: on the roof of the pickup cab the light must be centefed between the front of the roof and the rear of the roof the light must be also centered from one side to the other side of the roof. Location for strobe light on van.& and lilpnrt ntllltlfOllt; on the roof of the van or sport utility the light must be centered from one side to the other side of the roof the light must also be two feet from the rear of the roof, ! ~ Lis1 the make and model of strobe that is bid: Make IN Ii t;;- L. ctf Model Ji .J.. D J-).. II? 6' List any additions and/or deletions of your bid from the STROBE LIGHT PACKAGE specs listed above' Total Price for STROBE LIGHT PACKAGE: $ For Body Code: SJ.- ;}g-~ ! ~ , I ITEM NO. Q" REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE' January 9, 2006 S;9~ A REQUEST FOR A SPECIAL USE PERMIT TO ALLOW A CAR WASH AND A REQUEST FOR A VARIANCE TO FRONT YARD SETBACK FOR PROPERTY LOCATED AT 4470 WADSWORTH BOULEVARD (SUP-05-09& W A-05-24/KWIK CAR) TITLE: ~ PUBLIC HEARING D BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1ST READING D ORDINANCES FOR 2ND READING QuasI-JudiciaL ~ ~~~ D No Commumty Development Director Clty~'1 EXECUTIVE SUMMARY: - S & 0 Development IS requestmg approval of a special use permit for the property located 4470 Wadsworth Boulevard. The property is currently zoned Commercial One. The apphcant Wishes to construct a 2,627 square foot car wash. The Code of Laws reqUires a special use permit for any car wash facility m the C-l zone district. The subject parcel is 38,357 square feet m Size, or approximately 88 acres. The applicatlOn includes a request for a front yard setback variance. The same applicant was before City CounCil with a request for a car wash on this property in February of 2005 City Council approved that request. After the approval, the applicant was made aware of a covenant which restncted the area of potential constructIOn. The restnctlon was m the form of a north-south mtemal dnve aisle which connected West 44th A venue and West 45th A venue The appltcant has smce redesigned the site to maintam this mternal drive aisle As a result of the redeSign, a setback variance IS needed, ThiS request Impacts or IS related to two of City CounCils goals 1) Redevelopment of the Wheat Ridge City Center, and 2) City prepared for growth and opportunities. COMMISSIONIBOARD RECOMMENDATION: A speCial use permit request starts as an admmlstratlve review A ten-day publtc notice penod begins dunng which comments may be submItted m favor of or agamst the proposaL If any relevant objectIOns are received dunng the publtc notice penod, the request must be forwarded to City Council for review However, because a vanance is mcluded with this request, the Commumty Development Director cannot review the application. Therefore, both requests have been forwarded to City Council Without the usual ten-day pubhc notice period. STATEMENT OF THE ISSUES: The site design IS problematic. The building is situated towards the rear of the property (more than 200 feet from Wadsworth) at an angle. The buildmg configuratIOn will pose problems for patrons eXltmg the car wash tunnel. The site is part of a larger shoppmg center which contains many convergmg drive aisles. The first major drive aisle which bisects the property connects West 44th Avenue to West 45th Avenue There are three east-west drive aisles which mtersect thiS north-south drive als1e. All ofthese convergence pomts could lead to mterna1 confhct and could negatively Impact patrons of adjacent busmesses usmg the major north/south connection. Another north-south connector exists directly adjacent to Wadsworth Boulevard. So many converging dnve aisles on such a small parcel Will undoubtedly lead to confuSIOn amongst motonsts. While the City Attorney has opined that the City is not responsible to ensure pnvate property is free of traffic conflict, one of the special use cnterion states that the special use "will not result in undue traffic congestion or traffic hazards, or unsafe parkmg, loading, service or internal traffic conflicts to the detriment of persons whether on or off the site." ThiS speCIal use cntenon IS clearly meant to address traffic hazards both internally and externally Because Staff does not feel thiS cnterion Call be met, a recommendation of approval cannot be given. AL TERNA TIVES CONSIDERED: 1 Approve the speCIal use permit and variance 2. Deny the variance and approve the Special Use Permit, with modificatIOns to the site plan. FINANCIAL IMPACT: The City has received a one-time apphcation fee for the land use applicatIOn. If redevelopment occurs, the City will receive a one-time bUlldmg permit fee. There will not be substantive sales tax generated as a result ofthe mtended use, however, there will be use tax generated. RECOMMENDED MOTIONS: SpeCial Use Permit Option A. "I move to deny Case No SUP-05-09, a request for approval of a special use permIt to allow for a car wash faclhty located at 4470 Wadsworth Boulevard, for the followmg reasons 1 There may be a detnmental effect upon the general health, welfare, safety and convemence of persons resldmg or workmg m the neighborhood due to confllctmg traffic movements on and off site 2 The convergence of multiple dnve aIsles creates mternal traffic conflIcts and Impacts patrons of the other busmesses m the shoppmg center 3 While the development standards are being met, With the exceptIOn of the front yard setback, CIrculation and site deSign are problematiC and not supported by Staff OR Option B "1 move to approve Case No SUP-05-09, a request for approval of a specIal use permit to allow for a car wash faclhty located at 4470 Wadsworth Boulevard, for the followmg reasons 1 The car wash faCllIty will not create nor contribute to bltght m the neighborhood by virtue of phYSIcal or operatIOnal charactenstIcs of the proposed use. 2 Given the unusual parcel size and shape, other development opportumties would be difficult. With the followmg conditions. 1 Hours of operation shall be hmlted to 7 a.m. to 10 p.m. 2 The property shall be developed in accordance with the site plan, as mcluded as "ExhibIt 3" 3 The grant of use shall be for the property and may be mhented." (If the special use permit is not approved, no action should be taken on the variance component ofthis request.) Variance OptIOn A. "I move to approve Case No W A-05-24, a request for approval of a 26 foot 1 mch front yard setback vanance, resultmg in a 23 foot 11 mch front yard setback for property located at 4470 Wadsworth Boulevard, for the followmg reasons 1 The hardship has not been created by the appltcant. 2 The bUlldmg will be located over 200 feet from the Wadsworth Boulevard frontage, and built m- Ime With adjacent buildmgs 3 The request will not have a detnmental effect on au or lIght to adjacent properties, 4 The unique shape of the lot has necessitated the need for the request. OR OptIOn B "I move to deny Case No W A-05-24, a request for approval of a 26 foot 1 mch front yard setback variance, resulting m a 23 foot 11 mch front yard setback for property located at 4470 Wadsworth Boulevard, for the following reasons 1 Report Prepared by" TraVIS Crane, 303,235.2849 ReVIewed by" Alan WhIte Attachments. 1 City Council staffreport (with exhibIts) U./Case Review/Kwik Car II/4470 Wadsworth Council Action Form TO: CASE NO. & NAME. ACTION REQUESTED' CITY OF WHEAT RIDGE PLANNING DIVISION STAFF REPORT City Council CASE MANAGER. Travis Crane SUP-05-09/Kwik Car DATE OF MEETING: W A-05-24 January 9, 2006 Approval of a special use permit to allow for a car wash facility and request for approval of a front yard setback vanance for property located at 4470 Wadsworth Boulevard zoned Commercial One (C-l). LOCATION OF REQUEST 4470 Wadsworth Boulevard APPLICANT (S) OWNER (S): APPROXIMATE AREA: S & 0 Development Same 38,357 sq. ft. (0.88 acres) PRESENT ZONING Commercial One (C-l) COMPREHENSIVE PLAN' Community Commercial Center (CC) ENTER INTO RECORD: --- (X) CASE FJLE & PACKET MATERIALS (X) ZONING ORDINANCE (X) DIGITAL PRESENTATION Location Map - ~ U~ I '"' ~~ -'-- ;oi& ~ l$l~ ~ I~J' L .,,, L o 'Uf I- ~ 00- ,~. ~L m~~: ! Ila:~ - ~ 1I~~ - .IM , IIn L- ~., i- r i i ~ '"0 ~ 1<5:~ ~~'~Io- ~ ~moR.2 Ih ~Nil4OO. ~ +480 ~ IITD --..!.!!!.... U~D Subject Parcel '0' ~ 'l:lO - 1l ----> ~ -GJ R-2 : I~ P<:D ~ ~ ~ ~ I ~I rl ~H~ ,.. W:"'05TtlPl, lUD ffiE III AVE I~II I ~ ,~ U90 R-2 - 0" ~ I, n~. S! " '"' ~ ~ ;:= R-C ,~, i.1~S i .."~ r-- o ~ ~ r ~ ~ i~ i ~ ~-~ . ~ , '[ r J. Ii' W44TH PI.. . ~, "e ~.G ~ ~ .. ~Gh ~ W44H ~ . ~ ~ r-- ~ - ~~Ho. ~ ;l ~ R-C ';[ ~ ~ . ',~ ~ ~ t; ~ '" ~ ~~ PCD ~ t; R-C ~ L-.. ~ I ~ ~ ATTACHMENT 1 Jurisdiction All notification and posting requirements have been met; therefore, there is jurisdiction to hear thIS case. I. REQUEST The property in questIOn is located at 4470 Wadsworth Boulevard. The applicant is requesting approval of a special use permit to allow for a car wash facility (ExhibIt 1, Special Use Permit Request). The application also includes a request for a front yard setback variance (Exhibit 2, Variance Request). The property is zoned Commercial One (C-I). II. PROPERTY mSTORY In 2004, the applIcant submitted an IdentIcal request for a speCIal use permit to allow a car wash on this property. City Council did approve tills request; however, the applicant learned of a conflict with the approved site plan, After approval ofthe SUP, a set of recorded covenants was found which memonalIzed an internal drive aisle that connected West 44th Avenue to West 45th Avenue. This internal drive aisle was bemg Impeded by the proposed building. As a result, the applicant had to redesign the site. ill. CASE ANALYSIS The property is 38,357 square feet in size (approximately .88 acres), and is currently vacant. This property was subdivided as a part of the Ace Hardware Lot Two Subdivision in August of 2003 The lot has a fairly irregular shape. The Code of Laws states that any car wash in the C-l zone dIStriCt shall require a speCIal use permit. Typically, the SUP process starts as an administrative reVIew, complete with a ten-day public notice period. If any objections are receIved, the application is forwarded to City Council. The variance request associated with this application complicated the administrative revIew process. The Code of Laws does not give the Community Development Director the authority to approve variance requests with administratIve special use reviews. Because of this, the ten-day posting period was omitted and the applicatIOn was forwarded directly to City Council for review of both requests. Additionally, the Code of Laws requires a neighborhood meeting prior to submittal of an applIcatIon for a special use permit. A neighborhood meeting was held on September 13, 2005. There were no neighbors or interested parties in attendance at this meeting. IV. SITE PLAN REVIEW A site plan, landscape plan and building elevations have been submitted for review (Exhibit 3, Site Plan et al). The property is currently undeveloped. Development must adhere to the standards as dictated in the C-l zone district. All applicable development standards have been reviewed in accordance with the submitted plans, and have been met or exceeded. These development standards include lot coverage, landscaping area and quantities, parking requirements, height, architecture, and exterior lighting. The one exception to this is the request for a reduced front yard setback, whIch IS dIscussed in further detail in section VII. Should the special use permit be approved, complete building plans must be submitted and approved as part of the building permit process. Lot Coverage The C-l zone district allows a maximum lot coverage of 80%. Lot coverage is defined as all buildings and paved areas. Based on a lot which is 38,357 square feet, a total of30,685 6 square feet may be building and/or paving. The site plan details 28,500 square feet to be building and paving. City Council SUP-05-09 & W A-05-24/Kwik Car 2 Setbacks The C-1 zone dIstrict reqUIres mmimum front, side and rear yard setbacks for all structures. The Code specifies that the front yard setback shall be a minimum of 50 feet. The proposed buildmg will be located approxImately 23 feet Ilmches from the front lot line, The subject parcells a flag lot WIth frontage on Wadsworth Boulevard. The Code of Laws describes the front lot line (for purposes of setback) of a flag lot shall be determmed by the lot line parallel WIth the nearest street from which access is obtained. Figure 26-123.2 m the Code of Laws more clearly illustrates the front lot line for a flag lot. Staff has attached thiS figure as ExhibIt 4 To further complicate the front yard setback Issue, the property is located Within a "mixed use" area, as deSIgnated m the Streetscape and Architectural Design Manual. Buildmgs located wlthm the mixed use area should be constructed 15 feet from the street, providing a neo-tradltlOnal pedestnan settmg. This is known as the "build-to" line. The Manual states that this "build-to" line can be WaIved by the Development ReView CommIttee and Commumty Development Director. The intended use does not lend Itself to a fifteen foot front yard build-to line; therefore the Commumty Development DIrector waived the mixed use built-to line reqUIrement. In conclUSIOn, even though the building is located more than 200 feet from Wadsworth Boulevard, and the property is located within a mixed use area, a front yard setback variance is needed based upon SectIon 26-123 of the Code of Laws. The vanance critena are exammed in section VII of this staff report. The C-l zone district requires a minimum side yard setback of 5 feet per story The building is considered one-story The side setback on the southern property line is 46 feet, and 17 feet on the north. The C-l zone district requires a ten-foot setback for a one-story building. The provided rear yard setback is 64 feet. - Building The site plan shows a new 2,627 sq. ft. buildmg located m the rear of the property. The building design is oblong m shape to accommodate the tunnel wash, and IS SItuated at an angle to keep the interior drive aIsle clear of obstruction. The patrons will enter the car wash on the east side of the building and will be pulled through, exitmg on the west side of the buildmg. The tunnel has the capacIty to pull 3 cars through successively There are 5 vacuum stations on the west side of the property. The C- I zone district allows a maximum building heIght of 50 feet. The proposed structure will be a maxImum of 18 feet 2 mches m height. A buildmg elevatIOn page has been mcluded m the site plan (Page A2) The elevatIOns show the building to be constructed of brick. The construction matenals are in accordance With the Streetscape and Architectural Design Manual. The buildmg design has not changed since the last special use review by CIty Council. Access/CirculationlParking The property will gain access from three pomts: Wadsworth Boulevard, West 44th Avenue and West 45th Avenue. All three access points currently exist, and only the Wadsworth Boulevard access point is located on the subject property The entIre shoppmg center is covered by a blanket access easement whIch provides access rights to all parties who wish to access all areas of the shoppmg center. The property IS bisected by the common dnve whIch runs north and south connectmg West 44th Avenue and West 45th Avenue. The drive aisle separates the buildmg from the vacuum stations, and forces the buildmg location to the east, situated at an angle The proposed site layout creates multiple converging drive aisles and many traffic conflict points. The location of this drive aisle, coupled with the multiple turnmg movements mternally on the site could present some cIrculatIOn problems affectIng other patrons of the shoppmg center usmg the major north/south connection between 44th and 45th Avenues. Staff has VOIced these concerns to the applIcant. City Council SUP-05-09 & W A-05-24/Kwik Car 3 A traffic study was reviewed and accepted by the Public Works Department. The applicant will construct a "no nght turn" SIgn and tum prohibItor for northbound traffic at West 45th Avenue. This will prevent any traffic tuming nght (east) onto West 45th Avenue through the neighborhood, There are five parkmg spaces proposed, with one being a van-accessible handIcapped parkmg stall. The vacuum statIOns may also serve as parking spaces for patrons. Landscaping The Code requires a minimum of twenty percent of the site to be landscaped. Based on a site of38,357 square feet, a total of7,67l 4 square feet oflandscape area is required. The landscape plan (page Ll) shows a total of 9,857 square feet to be landscaped. The applicant has provided trees and shrubs in accordance WIth the Code of Laws. A landscape buffer IS required on the eastern property hne due to proxImIty to Apel-Bacher Park. The Code requires either a 6-foot solid fence or a IS-foot landscaped area to serve as a buffer The site plan shows a six-foot solid fence on the eastern property line. The previously approved site plan incorporated a IS-foot landscaped buffer area, as opposed to the solid SIx-foot fence. Stafffelt, and still feels, that an open landscape buffer, complete with adequate counts of trees and shrubs, would provide a more seamless transition to the park property The park is fairly narrow in thIS location, and a SIX foot fence would make the park appear to be small and more confined. When the property to the north (7495 W 45th Avenue) developed, a variance was granted to the requirement for a six-foot fence for this very reason. Additionally, a ten-foot landscape buffer is required on the western property line adjacent to Wadsworth Boulevard. The landscape plan shows a ten-foot landscape strip adjacent to Wadsworth. It should be noted that the 10-foot landscape strip IS located within a non-buildable tract whIch will be used to eventually widen Wadsworth Boulevard. The proposed landscaping and two street trees will be lost whenever Wadsworth is widened, making the site non-compliant m respect to reqUIred street trees. Drainage The Public Works Department has reviewed the dramage report and assocIated CIvil documents. These documents are all approvable, provided mmor corrections are made. The detention pond will be located in the northeast comer of the property. The drainage will outlet to the north (at historic rates) on the neighbonng property The neIghboring property owner has granted an easement for the construction of the outfall structure, v. AGENCY REFERRALS The proposal was referred to all ofthe necessary outside agenCIes. All responding agencies stated that service could be prOVIded to the property The Pubhc Works Department has reviewed the drainage report and civil drawings, which are approvable prOVIded a few mmor corrections are made. The parcel is adjacent to Apel-Bacher Park; therefore the Parks and Recreation Department reviewed the request. The Parks and Recreation Department commented that the areas of native seeding may become unSIghtly over time, as full seed coverage depends on amount of water applied at installation, time of year and type of seed mix. ThIS parcel is located wIthm an Urban Renewal Area; therefore a cursory review is reqUIred by the Urban Renewal Authonty The Authority revicwcd thIS request on October 18, 2005 A memo regardmg this meeting IS attached (Exhibit 5, URA Memo). VI. SPECIAL USE PERMIT REVIEW Staff has the following comments regardmg the criteria used to evaluate a speCIal use permIt request: City Council SUP-05-09 & W A-05-24/Kwik Car 4 Per the Code of Laws Sec. 26-114 (D) before a special use permit IS approved, the applicant shall show, and the community development director or City council shall find, the proposed speCial use 1. Will not have a detrimental effect upon the general health, welfare, safety and convenience of persons residing or working in the neighborhood of the proposed use. The proposed use may have a detrimental effect on the general health, safety or welfare of persons in the neighborhood due to conflicting traffic movements on and off site. 2. Will not create or contribute to blight in the neighborhood by virtue of physical or operational characteristics of the proposed use. The proposed car wash facility should not contribute to blight m the neIghborhood. The property IS currently vacant and is m general disrepair The apphcant proposes to construct a new buildmg, an improvement over the eXIsting vacant lot. The building will be constructed of brick, which is compatible with surrounding buildings. 3. Will not adversely affect the adequate light and air, nor cause significant air, water or noise pollution. The proposed car wash facility should not affect the adequate light and air, nor cause significant air pollution. The business may increase the noise pollution in the area. The tunnel car wash IS located on the east Side of the property, adjacent to the park. The closest point of the building IS located approximately 62 feet from the adjacent park. There could be an auditory impact to Apel- Bacher Park. Given the use, there will most likely be some water run-off generated. 4. Will not result in undue traffic congestion or traffic hazards, or unsafe parking, loading, service or internal traffic conflicts to the detriment of persons whether on or off the site. The request will result in an mcrease m traffic in the area. All of the City's parking requirements have been met. The general configuration of the site will present internal and external traffic movement conflicts. The Circulation problems arise from a number of converging dnve aisles and segmented use areas. The drive aisle from Wadsworth Boulevard and the north/south drive aisle will intersect at the point where customers exit the car wash tnnnel. Customers who exit the tunnel will be forced to look back over their shoulder before exiting across the north-south drive aisle, then back around to the vacuum stations. The applicant has installed several stop signs and speed bumps onsite to help mitigate some of the traffic conflict. There should not be any loading or service conflIcts to the detriment of persons whether on or off the site. 5. Will be appropriately designed, including setbacks, heights, parking, bulk, buffering, screening and landscaping, so as to be in harmony and compatible with the character of the surrounding areas and neighborhood, especially with adjacent properties. The proposed car wash facility will conform to all development standards in the C-l zone distnct. The use ofbnck will be in harmony With some existmg buildmgs. The proposed landscapmg is m harmony WIth the landscaping installed on the property to the north. The building configuratlOn is somewhat abnormal, placed at an angle towards the rear of the property The building placement IS a product of the mamtenance of the mterior drive aisle which connects West 44th Avenue and West 45th Avenue. There are several converging drive aisles which may pose traffic circulatlOn issues. Patrons exitmg the car wash will have to look over theIr left shoulder and then jog to the left across the major north/south connection to access the vacuum station islands. While the City Council SUP-05-09 & W A-05-24/Kwik Car 5 development standards are bemg met, with the exceptIOn of the front yard setback, circulatIOn and site design are problematic and not supported by Staff. 6. Will not overburden the capacities of the existing streets, utilities, parks, schools and other public facilities and services. The proposed use will not overburden the capacities of existing streets, utilities, parks, schools or other public facilitIes and servIces. The car wash could have some auditory Impact on the adjacent park. Cars will circulate around the south side of the building to enter the car wash. These cars will be stacking up in a queue while idling. Each time a car enters or exits the tunnel, the noise from the internal 'engine' of the car wash will Impact the park. All of the necessary agencIes for public facilItIes and utilities were notIfied of this request the responding agencies stated that servIce can be prOVIded to the property 7. History of compliance by the applicant with Code requirements and prior conditions, if any, regarding the subject property. The applicants have no hIstory of compliance or noncomplIance with the City of Wheat Ridge code requirements. 8. Ability of the applicant or any permitted successor-in-interest to continuously meet the conditions of the proposed permit. If conditions of an approved special use permIt are violated, City Council has the authority to revoke the special use permIt. 9. Other factors relevant to the specific application. There are no other relevant factors. VII. VARIANCE REQUEST Staff has the following comments regarding the criteria used to evaluate a variance request: 1. Can the property in question yield a reasonable return in use, service or income if permitted to be used only under the conditions allowed by regulation for the district in which it is located? If the request is denied, the property may still receIve a reasonable return in use. The property has C-l zoning, which allows a wide range of uses. There may be addItional locations for the building which would not require a front yard setback variance. 2. If the variance were granted, would it alter the essential character of the locality? If the request were granted, the character of the locality would most likely not be altered. The proposed location of the building would be in Ime with neighboring properties. While the applicant is requestmg a variance to front yard setback, the building will be located more than 200 feet from the Wadsworth Boulevard frontage.- 3. Does the particular physical surrounding, shape or topographical condition of the specific property involved result in a particular and unique hardship (upon the owner) as distinguished from a mere inconvenience if the strict letter of the regulations were carried out? City Council 8l1'1'-05-09 & WA-05-24/Kwik Car 6 The lot is relatively flat, but does have a unique shape. It IS a flag lot, which poses some umque requirements for front yard setback. The front lot line IS determmed to be the lot lme parallel to the closest pomt of nght-of-way, whIch is located over 200 feet from the front face of the buildmg. 4. Has the alleged difficulty or hardship been created by any person presently having an interest in the property? A person who has mterest m the property has caused the hardship. The request is a by-product of the sIte configuration. The applIcant chose to locate the building m the proposed location, in part to mamtain the north-south mternal dnve aIsle. It may be possible to locate the bui1dmg elsewhere on sIte while mamtainmg the internal drive aIsle and thereby providmg for the required front yard setback. 5. Would the granting of the variance be detrimental to the public welfare or injurious to other property or improvements in the neighborhood in which the property is located, by, among other things, impairing the adequate supply of light and air to adj acent property, substantially increasing the congestion in public streets or increasing the danger of fire or endangering the public safety, or substantially diminishing or impairing property values within the neighborhood? The request would not be detrimental to the publIc welfare. The adequate supply of light and arr would not be compromIsed as a result of the request. The request would not increase congestion in the streets, nor mcrease the danger of fire. The request would most likely not have an effect on property values in the neighborhood. 6. If criteria 1 through 5 are found, then, would the granting of the variance result in a benefit or contribution to the neighborhood or the community, as distinguished from an individual benefit on the part of the applicant, or would granting of the variance result in a reasonable accommodation of a person with disabilities? The request would not result a benefit or contribution to the neighborhood, only the property owner The request would not result in a reasonable accommodation of a person WIth dIsabilities. VIII. STAFF CONCLUSIONS MTI RECOMMENDATIONS Staff concludes that the proposed car wash facility will have a negatIve Impact on traffic and cIrculatIOn on and off-SIte. While there are no legal requirements which govern CIrculation on private property and illogical site design, Staff believes that the site plan bemg proposed will have a negatIve impact on all of the businesses in the shopping center Although the shape and size of the lot precludes many other uses or structures, Staff belIeves there are too many design and cIrculatIOn Issues WIth thIS proposal. Therefore, staffreconunends DENIAL of Case No SUP-05-09 IX. RECOMMENDED MOTIONS SpeCIal Use Permit Option A. "I move to deny Case No. SUP-05-09, a request for approval of a special use permit to allow for a car wash facilIty located at 4470 Wadsworth Boulevard, for the following reasons: I There may be a detrimental effect upon the general health, welfare, safety and convemence of persons resldmg or workmg in the neIghborhood due to conflictmg traffic movements on and off site. 2. The convergence of multIple drive aIsles creates internal traffic conflicts and Impacts patrons of the other businesses m the shopping center City Council SUP-05-09 & W A-05-24/Kwik Car 7 3. While the development standards are being met, wIth the exception ofthe front yard setback, cIrculation and site deSIgn are problematic and not supported by Staff. OptIOn B "I move to approve Case No SUP-05-09, a request for approval of a special use permIt to allow for a car wash faciltty located at 4470 Wadsworth Boulevard, for the followmg reasons: 1 The car wash faciltty will not create nor contribute to bltght m the neIghborhood by vIrtue of physical or operational characteristics of the proposed use. 2. GIVen the unusual parcel size and shape, other development opportumtles would be difficult. With the followmg condinons: 1. Hours of operation shall be limited to 7 a.m. to 10 p,m. 2. The property shall be developed in accordance with the site plan, as mcluded as "Exhibit 3" 3. The grant of use shall be for the property and may be inherited." (If the special use permIt is not approved, no action should be taken on the variance component of thIS request.) VIII. Variance OptIOn A. "I move to approve Case No. W A-05-24, a request for approval of a 26 foot 1 mch front yard setback variance, resulting in a 23 foot 11 mch front yard setback for property located at 4470 Wadsworth Boulevard, for the following reasons: 1 The hardship has not been created by the applicant. 2. The building will be located over 200 feet from the Wadsworth Boulevard frontage, and built in- line with adjacent buildings, 3 The request will not have a detrimental effect on air or light to adjacent properties. 4 The umque shape of the lot has necessItated the need for the request. OR Option B "I move to deny Case No. W A-05-24, a request for approval of a 26 foot 1 inch front yard setback variance, resulting in a 23 foot 11 inch front yard setback for property located at 4470 Wadsworth Boulevard, for the following reasons: 1 City Council Case SUP-05.09/Kwik CaT 8 October 3, ~005 " Q~ ~ Mr. Travis Crane, Planner Community Development Department City of Wheat Ridge 7500 West 29th Avenue Wheat Ridge, Colorado 80033 INTERGROUP Ndulc0'~ Re: Kwik Car Wash Special Use Permit, 7490 West 45th Avenue, Wheat Ridge Colorado. Dear Mr. Crane, The attached application is for a proposed car wash facility located on Lot 4. The existing lot is located in the southeast corner of the intersection of 45th Avenue and Wadswort~ Boulevard. The property is approximately .88 acres. - The building's elevations will incorporate colored masonry walls (smooth -- face in the field, split face along the base of the building - earth tone colors) and EIFS cornice detailing. - We anticipate construction to begin late this fall and completing December, 2005 The appointed representative is: Tony Casey, Associate AlA Principal Intergroup, Inc. 2000 West Littleton Boulevard Littleton, Colorado 80120 Phone. (303) 738-8877 Please call if we can answer any questions. - Principal xc' Mark Perrino - Mountain VaHey Design EXHIBIT 1 INTERGROUP ARCHITECTS 2000 WEST LITTLETON BLVD LITTLETON COLORADO 801;::: -- November 15. 2005 Mr. Travis R. Crane Planner Community Development, City of Wheat Ridge 7500 West 29th Avenue Wheat Ridge, Colorado 80033 Re Special Use Permit Case No. SUP-05-09/WA-05-02 Kwik Car Wash - 4470 Wadsworth Boulevard Variance Request for the 50' Front Yard Setback Requirement Dear Mr Crane: The applicant of the above referenced case is requesting a waiver for the 50' Front Yard Setback Requirement in the Wheat Ridge Code of Laws The new building setback we are proposing would be located at 23' -11 " east of the interior western property line. Justification The building's location is a result of a request by the adjoining Pep Boys that the new car wash not block the 25' ingress / egress easement (Rec No 1716657 and 1886408) that runs north 1 south through the middle of the site. As a result, the current plan configuration accommodates this request, while allowing a smooth traffic flow for the car wash. Additionally. this 23' -11" Front Yard Setback will set the building at 201'- 7" east of the Wadsworth R.O.W. EXHIBIT 2 2000 West Littleton Blvd Littleton, Colorado 80120 303 738 8877 303 738 2294 fax ~z Oil -""",, _0 -::J m........ <0_ -0 0........ ......= ::J CD z :.., (f) Right~of~way -- /- . 1 ~ / ~ / "- / , / ''',", / I .." - Q) to r- S- C -. Q) to .., t!) 3 m >< ::r -. C'" ;+ ~ EXHIBIT 4 Wheat Ridge Urban Renewal Authority 7500 W 29th Avenue \-\'heat Ridge, Colorado 80033 303-235-2846 303-235-2857 (Fax) TO' Travis Crane, Case Manager FROM. Alan White, Executive Director &uJ RE: SUP 05-09 DATE. October 19, 2005 On October 18, 2005 the Urban Renewal Authority met to discuss this land use application located within the Wadsworth Boulevard Comdor Redevelopment Area. The Authority found that the proposed car wash fits the criteria for the urban renewal area. EXHIBIT 5 Noise Levels on Automatic Dryers Noise level sampling results for German Lexus Service Facility Car Wash-60 hp Dryer System Distance From Exit Doors Closed Doors Open o feet 89.9 dB 93.3dB 1 0 feet 85.8dB 86.5dB 20 feet 81.3dB 81.5dB 50 feet 69.1dB 72.2dB 75 feet 68.1 dB 68.1dB 100 feet 63.2dB 65.0dB N IDe 0 ~a~io~l, I~~itute on ~~afn~s an~ Other co~~~nicai~ion D,iS~nIers E '- .,'~ " T '" ~ i ~ ,T i CITY OF WHEAT RIDGE PUBLIC BEARING ROSTER AGENDA ITEM NO.2. PUBLIC BEARING BEFORE THE WHEAT RIDGE CI'rY COUNCIL suP-os-os CASE NO. WA-O,)-24 COUNCIL BILL NO. TITLE: A REQUEST FOR A SPECIAL USE PERMIT TO ALLOW A CAR WASH AND A REQUEST FOR A VARIANCE TO FRONT YARD SETBACK FOR PROPERTY LOCATED AT 4470 WADSWORTH BLVD. (CASE NO SUP-05-05 AND WA-05-24) (KWIK CAR) YOUR NAME AND ADDRESS , '\ .......... J!4ZiW "' " " "", ~ ~ j.", , ~ "i'Lol"Jl tL CHECK IN FAVOR OPPOSED IF YOU NEED MORE ROOM PLEASE SIGN ON BACK OF PAGEl )( 'X x.' ITEM NO: 31 REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: January 9, 2006 TITLE: A REQUEST FOR HISTORICAL LANDMARK DESIGNATION FOR PROPERTY ZONED RESIDENTIAL-TWO (R-2) LOCATED AT 7495 W. 29TH AVENUE (CASE NO. WHL-05-01) C8J PUBLIC HEARING o BIDSIMOTIONS o RESOLUTIONS D ORDINANCES FOR 1ST READING o ORDINANCES FOR 2ND READING Quasi-Judicial. [8J ~~ D No Community Development DIrector G~OJ:~ CIty Manag~ - EXECUTIVE SUMMARY: The Wheat Ridge Histoncal Society IS requesting approval of hIStOriC landmark desIgnatlOn for the property located at 7495 W. 29th Avenue. The property IS currently zoned ReSIdentIal-Two and contains three pnmary structures. Ifthe landmark designation is approved, the eXIstmg structures can not be demolished or phYSically altered WIthout approval of City Council through a landmark alteratlOn process. The property is subj ect to a zone change applicatlOn to Planned Commercial Development to allow for constructIOn of a restaurant/retail commercial center. The applIcant does not intend on keepmg any of the structures. Public hearings for the zone change have been delayed pendmg outcome of the landmark deSIgnation request. The Wheat Ridge Histonca1 Society recommended approval ofthe historica11andmark deSIgnation at a publIc heanng held on December 14, 2005 This request Impacts or IS related to Goa12 ofthe Strategic Plan relating to the CIty being prepared for growth and opportumties. COMMISSIONIBOARD RECOMMENDATION: The Wheat Ridge Histoncal Society revIewed thIS request at a pubhc hearing held on December 14,2005. A motion to recommend approval was made with all present Board of DIrectors supporting the motion. STATEMENT OF THE ISSUES: Histonc landmark designation nominattons can be InItiated by the property owner, a member of the Wheat Ridge Historical Society Board of Directors or by a member of City Council. If a property owner objects to the hIStOriC designation, a three-fourths vote of all City Council members is reqUIred to approve the landmark designation. The property owner does not concur with the designation nominatIOn and has filed a formal objection. The objection is based on there being no reasonable return on the property is the designatton IS made. Both the zone change case and the historic landmark designation case are quasI-judIcIal in nature. There have been dIScussions at the staffleve1 regarding adaptIve reuse of the old mansion and the possible relocatIOn ofthe farmhouse and bam. Because of the quasi-judicial issue relating to both requests, these discussions have not occurred above the staff level. There are rigid guidelmes prescribed in Article IX (Historic PreservatIOn) regarding scheduhng of public heanngs for landmark cases. If a property owner obJ ects to the nomination, a publIc hearing must occur within 45 days of the Wheat Ridge Historical Society recommendatIOn. Staffhas contracted with Felsburg Holt & Ullevig to undertake a histonc slgmficance evaluatIon of the property and buildings. At the time of this wntmg, the study is not concluded. It will be available by January 6,2006, and will be distributed to City Council pnor to the January 9 historic landmark designation pubhc hearing. ALTERNATIVES CONSIDERED: 1. Approve the landmark deSignation. 2. Do not approve the landmark designation so the property owner can proceed with hIS zone change request. 3. Move to continue the case so that negotiations regardmg the structures can occur between staff, the Wheat RIdge Historical Society and the property owner. FINANCIAL IMPACT: There are no review fees collected for the processing of thIS applIcation. There will be no direct monetary impact to the City If the request is approved. Redevelopment and any subsequent revenue gains to the City may be rmpacted by the landmark deSignation. If the request IS demed, the processing of the zone change case will contmue. If that request is approved and the property redevelops commercIally, there may be sales tax revenues generated by any retail uses. AdditIonal review fees will be required at the time ofbui1dmg permit and use tax will also be collected on any bui1dmg matena1s if the property redevelops. RECOMMENDED MOTIONS: 2 Option A: "1 move to APPROVE Case No WHL-05-01, a nommatlOn for historic landmark designatIOn for property zoned Residential-Two located at 7495 W 29th Avenue, for the followmg reasons. 1 The farmhouse and barn represent Wheat Ridge's agranan past. 2. Neither the architect nor the builder has been Identified. However, the mansIOn embodies dlstingmshmg charactenstics of an architectural type constructed in the Denver metropolitan area associated with a particular architecture firm m the early 1900's. 3. There has been mformation submitted that discloses the history of the family originally hving on the property who were prominent in metropolitan Denver history 4. The Wheat Ridge Historical Society Board of Directors has recommended approval of the designation. " OR Option B: "I move to DENY Case No. WHL-05-01, a nommatlon for histonc landmark deSignation for property zoned ResIdential-Two located at 7495 W. 29th Avenue, for the following reasons. 1. The property owner does not concur with the nommatlon and has filed a letter of obJectIOn. 2 Although the mansIOn structure IS qmte striking in deSign, It does not represent a particular style, method of constructIOn or use of mdigenous matenals or craftsmanship of the pen ad. 3 Not all structures on the property are 50 years old." - OR Option C: "1 move to CONTINUE Case No. WHL-05-01 so staff can meet with representatives of the property owner and the Wheat Ridge Histoncal Society to determine Ifthere are any compromises regardmg the saving of the structures on the property." Report Prepared bY' Meredith Reckert (303-235-2848) Reviewed bY' Alan White Attachments: 1. City CounCil staffreport (With exhibits) 2. Miscellaneous correspondence received regardmg the deSignatIOn 3 Staffs recommended Motion to Continue Olmger's Landmark DesIgnation Heanng: I move to continue the pubhc heanng for Case No WHL 005-01, a request for histonca1 landmark designation for property located at 7495 W. 29th Avenue, to January 23,2005 in order for the apphcant and owner to reach a compromIse on the landmark designation of the farmhouse, the barn, and the pergola. Council strongly encourages the two parties to reach an agreement concerning the preservation of these structures. All notIficatIOn and postmg requirements have been met; therefore, there IS junsdIctlOn to make a determinatIOn regardmg this request. I. REQUEST The applIcant requests approval of a histonca1landmark designation for property zoned R-2, ResidentIal-Two located at 7495 W. 29th Avenue. The applicant IS Claudia Worth, Vice PresIdent of the Wheat RIdge Histonca1 SOcIety. Pursuant to SectIOn 26-905 C., an application for historic desIgnatIOn may be submitted by the property owner, a member of the Wheat Ridge Historical SocIety Board of Directors or by a member of City Counctl. (Exhibit 1, Designation Nomination Form with attachments) The property owner does not concur with the designatIOn nominatIOn and has filed a formal objection. (Exhibit 2, Letter of Objection) In the event that It is a non-owner applicant and the property owner objects to the nomination, a three- fourths vote ofthe entIre City Council is reqUired to grant histonc designation. Upon designatIOn, It is unlawful to demolish, destroy or undertake any major change to structures unless and until a landmark alteration permit is Issued. Attached is supporting eVIdence regardmg the lnstory of the property from another party of interest who owns property in the neIghborhood. (Exhibit 3, Information packet from Kevin Murphy) It should be noted that this property is subject to a zone change request to rezone the property to Planned Commercial Development and for approval of an outline development plan. An administrative decision was made with consultation by the City Attorney and the applicant's representative that the zone change will not proceed to Planning Commission until the historic landmark designation nomination is decided upon by City Council. II. EXISTING CONDITIONS The property in question is zoned ResidentIal-Two, is comprised of 4.6 acres of land area and has street frontages on three sides; W. 29th Avenue on the south, Wadsworth Blvd. on the west and the interior curve of the intersection ofW. 30th Avenue and Webster at the northeast comer ofthe property. An unbnilt half width of right-of-way for W. 30th Avenue abuts the property on the north. (Exhibit 4, ALTA survey) Existing Structures: There are three pnmary structures on the property. On the north end ofthe site is a one and a half story frame structure referred to as the "farmhouse" which was built CIrca 1892. Structures assOCIated with the farmhouse include the origma1 barn with brick foundatIOn and a newer, contemporary double car garage. The farmhouse has an 842 square foot footprint. A driveway runs along the northern side ofthe structures from Wadsworth east to the 30th AvenuelWebster intersection. On the southern portion of the property is what once was a pnmary residence ofthe Olinger family which shall be referred to as the "mansion". It IS of brick constructIOn, contains a 3300 square foot footprint and has a red tiled roof. The structure has a basement and a second story addition at the northwest comer. The intenor of the structure was modified for office use. Other modifications to the anginal structure mclude a tented vinyl breezeway on the east side and a handicapped ramp on the Case No,WHL-05-01fWRHS 2 CITY OF WHEAT RIDGE PLANNING DIVISION STAFF REPORT TO' City Council CASE MANAGER: M. Reckert CASE NO. & NAME WHL-05-01/Wheat Ridge Historical Society DATE OF MEETING: January 9, 2006 ACTION REQUESTED' Approval of a Histoncal Landmark Designation for property zoned R-2 LOCATION OF REQUEST 7495 W 29th Avenue APPLICANT: Claudia Worth, Vice President Wheat Ridge Historical Society APPROXIMATE AREA. 4 6 acres of property area PRESENT ZONING R-2, Residentia1- Two COMPREHENSIVE PLAN: Small OfficelBusiness Center and Single Family Detached (4 du's lacre) ENTER INTO RECORD: - (X) (X) o COMPREHENSIVE PLAN ZONING ORDINANCE SUBDNISION REGULATIONS (X) (X) CASE FILE DIGITAL PRESENTATION Location map Case No WHL-05-01IWRHS 1 ATTACHMENT 1 west side. The "mansion" was onginally constructed m 1914. The thIrd pnmary structure on the property is the chapel structure which was built m 1969-1970 It has sImilar architectural features to the mansIOn mcludmg the same bnck pattern and red tiled roof. It has a basement, a porte cochere on the south Side and is 3300 square feet in size. Other miscellaneous features on the property mclude a bnck well house and a pergola running along the Wadsworth frontage. The pergola appears to have been repaired numerous tImes and has vinyl slats running along the top, having replaced the ongmal wood. The pergola and the chmbing roses along the support columns became an identlfymg feature for the property to the extent that the mortuary was called the "Rose Arbor Mortuary" There IS also a "sunken garden" area on the east SIde ofthe chapel. Access and parking: Existing access to the site is by two primary curb cuts; one each on W 29th Avenue and Wadsworth. When entering from the 29th Avenue side, a person can drive either along the south Side of the mansion and chapel through the porte cochere or proceed north to the parking area on the north Side ofthose structures in the mterior ofthe site. This parking area is large enough to accommodate around 100 vehicles. This lot was added when the chapel was built in 1969-1970. The other primary access from Wadsworth proceeds dIrectly into the same parkmg area. A second access pomt farther north on Wadsworth appears to only provide access to the farmhouse. This driveway access does not connect to the large parking area north of the martSIOn and chapel. Landscaping: There 1S an abundance of eX1sting landscape materials on the property. A vanety of large trees are located around the manSIOn and chapel. Tree varieties include cottonwoods, oaks and blue spruce. The area to the northeast of the interior parkmg area is park-like With trees and shrubs. A solid privacy fence ranging III height from SIX feet to eight feet rurlS along the eastern property 1me. Another landscape feature IS a sunken garden area with concrete walks and stairways on the east side of the chapel. - Existing use of the property: It is unclear as to when and how the property was converted from res1dential to a commercial mortuary use. On August 5, 1969, the Jefferson County Board of CommissIOners approved a zone change on the property from R-2 to RC1 subsequent to the issuance of a bui1dmg permIt for the chapel. Seven days later, the Mayor and City Council ofthe newly Illcorporated City of Wheat RIdge came into office. Neighbors and adjacent property owners filed suit to overturn the zone change in district court. In April of 1970, the court found that the rezoning was an unconstitutional exercise of zonmg powers by the Board of CommissIOners artd ordered the City of Wheat RIdge to take actIOn to rezone the property back to R-2. At that tIme a church (chapel) was a permitted use in the R-2 zone district The use ofthe property as a mortuary office and chapel is considered non-conformmg. Smce the property was sold, chapel services have stopped but the mansion IS still being utilIzed as offices. Under the existing zoning and development code, mortuaries and crematones are speCial uses in the C- 1, C-2 and I zone districts. Pnncipal, commercial uses are not permitted in the R-2 zone d1strict. Churches are a special use m the reSidentIal zone d1stricts. III. HISTORIC LANDMARK DESIGNATION City Council may deSIgnate mstonc lartdrnarks m the City with testImony and eVIdence presented at the public heanng and the followmg evaluation cntena: Case No,WHL-OS-Ol/WRHS 3 1. Whether the property owner will retain the ability to earn a reasonable return on the property which is the subject of the application; and, It is impossible for staff to ascertain whether a reasonable return on the property can be made If the property is designated as a landmark and one or all ofthe eXIsting structures remain. The property owner has mdIcated that he is not mterested in an adaptIve reuse of the mansion for offices. The interior of the chapel structure is ideal for a church use. A church IS a special use in the R-2 zone district. There has been discussion ofrelocating the farmhouse and barn off-site. No additional support for this posItIon has been provided by the property owner. 2. Whether the structure exemplifies or reflects the broad cultural, political, economic or social history of the nation, state or community; or Staff has concluded that structures on the property that are older than 50 years of age do not reflect cultural, political, economic or social history ofthe nation, state or commumty, although the farmhouse and barn could be seen as representing Wheat RIdge's agranan past. Fifty years of age is a benchmark typically used in designating historic landmarks. 3. Whether the structure is identified with historic persons or with important events in national, state or local history; or George Olinger, and the Olinger family m general, is a name widely known m north Denver and the metropolitan region. The Oligners contributed significantly to the built, social and economic environment m the early to mid-1900's. 4. Whether the structure embodies distinguishing characteristics of an architectural type inherently valuable for the study of a period, style, method of construction or of indigenous materials or craftsmanship; or - Staffbeheves that the structure on the property WIth the most dIstingUlshmg archttectura1 charactenstIcs IS the mansIOn. The consultmg firm of Felsburg Holt and Ullevlg has been retained to prepare a histonca1 Significance evaluation ofthe property and structures. This information should be available prior to the January 9 public hearing. 5. Whether the structure is representative of the notable work of a master builder, designer or architect whose individual ability has been recognized; or No eVIdence has been presented which identifies that the structure(s) were the work of a master builder, designer or architect of the era. It has been speculated by an area property owner that the archttect who designed the mansion may have been one of the members of the Fisher family (Wilham, Arthur or Alan) who designed many of the notable historic structures in the Denver metropolitan area. 6. Is recommended as an historic landmark by the Wheat Ridge Historical Society board of directors. On December 14, 2005, the mne attendmg members of the Wheat RIdge Histoncal Society Board of DIrectors recommended approval to designate the property as a local htstoricallandmark. Case No,WHL-05-01/WRHS 4 IV. STAFF RECOMMENDATION/FINDlNGS OF FACT Staff has delayed gIvmg a recommendation of approval or demal pendmg reVIew of the historical sigmficance evaluatIon. Staff has made the folIowmg findings offact: 1. A nominatIon has been filed for hIstonc landmark designation for property zoned R-2 at 7495 W. 29th Avenue. 2. The property owner does not concur with the nomination and has filed a letter of objection. 3. The farmhouse and barn could be seen as representmg Wheat RIdge's agranan past. 4. Although the mansIOn structure is qUite striking in design, it does not represent a particular style, method of constructIOn or of use of mdIgenous matenals or craftsmanshIp of the penod. 5. Neither the architect nor the budder has been identIfied. It may be argued that the mansIOn embodies distmguishing characteristics of an architectural type constructed in the Denver metropolItan area associated with a particular architecture firm in the early 1900's. 6. There has been mformation submitted that discloses the lustory ofthe family ongmally lIving on the property who were prominent m metropolitan Denver history. 7. Not all structures on the property are 50 years old. 8. The Wheat RIdge Historical Society Board of DIrectors has recommended approval of the deSignatIOn. v. RECOMMENDED MOTIONS: Option A: "I move to APPROVE Case No. WHL-05-01, a nomination for historic landmark designation for property zoned ResIdential-Two located at 7495 W. 29th Avenue, for the following reasons: 1. The farmhouse and barn could be seen as representing Wheat Ridge's agrarian past. 2. Neither the architect nor the builder has been Identified. However, it may be argued that the mansIOn embodIes distinguishmg characteristics of an architectural type constructed m the Denver metropolitan area associated with a particular architecture firm in the early 1900's. 3. There has been mformatlon submitted that dIscloses the history ofthe family onginally 1ivmg on the property who were prominent in metropohtan Denver hIstory. 4 The Wheat Ridge Histoncal Society Board of Directors has recommended approval of the deSIgnation." OR Option B: "I move to DENY Case No WHL-05-0l, a nommatlOn for hIstonc landmark designatIOn for property zoned ReSidential-Two located at 7495 W. 29th Avenue, for the followmg reasons: 1 The property owner does not concur with the nomination and has filed a letter of obJection. Case No.WHL-05-01/WRHS 5 2. Although the manSIOn structure IS qUIte strikmg in design, it does not represent a particular style, method of constructIOn or of use of indigenous matenals or craftsmanshIp of the penod. 3. Not all structures on the property are 50 years old." OR Option C: "I move to CONTINUE Case No. WHL-05-01 so staff can meet with representatIves of the property owner and the Wheat Ridge Histoncal Society to determine if there are any compromises regardmg the savmg of the structures on the property." Case No.WHL-05-01/WRHS 6 ) ') Community Development Department City of Wheat Ridge 7500 W. 29th Avenue Wheat Ridge, CO 80033 ~~'i\ICi'n:r;5~a;.~ ~~~:~"~;P~;~Jtl~ Date determined "eligible" Ordinance # Date Recorded LOCAL HISTORIC LANDMARK DESIGNATION NOMINATION FORM Please type/print and complete all entries. Date: / 1- 05- 0 :;,- . ~~:!~~1'i'7 ~G, -5"' (;.) -;tq ~ J.t; e L)~~~Jq G> l LegaIDescription:-I~H c"t;:" ICh).....S\nI\' -~ ~a. "K'&A.u:) <09 (J..1r:o.s* .:$1>)'1<..1 0"- ~uJ '/t..J .~~ Nw ,\~j 0" S'i.. 1/~ ..,,,$~r ~'o Property Name (Historic and/or common): - ~!~~~~!~~~: r 00\1"\-\., .7<1p.s'\J)~\~,\ (JJ'vi~Mj~_\c9." e t\\~ ~~ Address:~ b 60 ~ G.~ '( LA') \/\ ~''?\ 12. \'JJ ~ (I ("> v Phone: 0 1 0 Relationship to Owner: N J ft- , Subscribed and sworn to m ,20 os- C 1'//6, /00 Signature of Applicant 4" ~!!~~~~~ Y"~ lLC f ~~orne~~ exee~I16J2~hone: Address: 2.00 c;fN.LIL ~-\ v-JJ;: ~ '"U) 0 'De '''\rf.{ La g 0 '2.r~O , ~0:;> -~'Ll -1000 Owner Does 0 Does not 91consent to designation. Signature of Owner Date /' lfl:WASSrijIQ~Th'I~1!iil'i' Cate2:orv: Ownership: 8rBuilding 0 Public ~Structure ~Private Jj(Site o Object Status: ~upied o Unoccupied Present Use: o Commercial o Educational o Religious o Residential o Entertainment o Governrpe.nt Z(Other l'1.ct"\- u....q--~ ";;- C~'C~<s\ EXHIBIT 1 Existinl! Desil!nation: o National Register o State Register ~(!i~mre:~li,Ki~ ~~~, .,.. __.~.,__~~jM'l<.; ''''-'., Arc 'tectural: epresents notable work of master builder, designer or architect C!('~ bodies d~stingu~sh~ng character~st~cs of ~n ~rchitectural t~pe, period, style o~ method of construction Gli;'Embodies dlstingUlshmg charactenstlcs of mdlgenous matenals or craftsmanship His orical: dentified with historic persons Identified with important events in national, state or local history Other: 9 Exemplifies or reflects c.UltUral, economic or social history of the nation .I'Q Recommend as historic landmark by Wheat Ridge Historical Society Further Comments: -4C""/~ --l'frC'tf> ~.l"'j (Add a separate sheet of paper if needed.) m~~Q:Ri(j)D1):jij)j~~lP:~ Please attach a narrative of the historical significance of the property. Include a title search if the property is important for its association with a significant person. r Further Comments: d e..P_~d c"^ <:::: ,""' ~ 'I . , ~~~~~~~,~}r~~j~i~~lfj-~;!~ecUB~ilder: Building Materials: B n ,(''' 1 <- Architectural Style: Special Features/Surroundings: (Add a separate sheet of paper if needed. Please include photos of each elevation of the structure.) Describe any additions to the property: .~ p p ~\:~ \A r:> JJ 2 ) ') iiit"ffi..'....", '''''.'"''C~'''i''''')l:l.~"'''''*:.''''''''''-'"V'i'r<\''''''~''S"""~-6'l'ii'''''''''d"~,w,~ii)YR'''. '..."'".". ~,~:R~,,~,G,)i\".'-........m,,~,:a,"p0v~<:;~:.,>g./1,:;\P%!il,~!);w..;;~~Ii'l' (~7Y~s~""~). ~~~~M~ ~C~,~, Q~ ;-~ ~-~"~if,t~~',,l,~~~;,~;'i,~f~::;; ~, ~ f\ c.. \...'," E:-e\ \) 0...\ <;-c. '\" v,,\ (Add a separate sheet of paper if needed.) . Attach photographs and other documentation which supports historic landmark designation. Rev. 11/03/05 - 3 ) ) OAHP1403 determination Rev. 12197 Official eligibility CUltural Resource Survey Historic Architectural (OAHP use only) Date Initials Determined Eligible - NR Determined Not Eligible-NR Determined Eligible - SR Determined Not Eligible-SR Need Data Contributes to eligible NR District Noncontributing to eligible NR District Colorado Survey Form 1. State site number: 5JF.1392 2. Temporaray state number: 3. County: Jefferson 4. City: Wheat Ridge 5. Historic building name: George Olinger house 6. Current building name: Olinger Mortuary 7. Building address: 7595 W. 29th Av., Wheat Ridge, CO 80215 8. Owner name and address: Colorado Mortuaries, Inc., P.O. Box, Houston TX Geographic information 9. P.M. 6th SW 1/4 of SW 10. UTM reference Zone 13 Easting 11. USGS quad name: Arvada, Colo. Year: 1965 PR 1980 Map scale X 7.5' Attach photo copy of approriate map section. 12. Lot (s): West 1/2 lot 3 Block: 1 Addition: Barth Subdivsion Year of Addition: 1882 13. Boundary Description and justification: 69-03-26-064800-01-03 This structure is located on the above described lot. Township 1/4 of NW 3 South 1/4 of SE Range 69 West 1/4 of section 26 493120 Northing 4400790 15' Architectural Description 14. Building plan (footprint, shape): rectangular 15. Dimensions in feet: Length x Width 16. Number of stories: 2 17. Primary external wall material (s) (enter no more than two): Brick 18 Roof configuration (enter no more than one): Hipped 19. Primary external roof material (enter no more than one): Tile ) OAHP1403, page 2 Site number: 5JF.1392 20. Special features (enter all that apply): This structure consists of two major components. The portion on the west is the George Olinger house. built in 1914 as a single dwelling and converted in the 1970s into a mortuary. The portion on the east was constructed in the 1970s as a mortuary and was designed to match the architectural features of the Ol~ger house. There is a covered portico in front of the east building for funeral car loading. The west building is built elevated above street level and has a stairway leading down to W. 29th Ave. The south wall of the house has numerous windows on either side of the center front entry door. 21. General architectural description: The two buildings are conjoined to form a single unit but with very different details and methods of con- struction. The west building. a former single dwelling. bas numerous windows and entry doors on the south and east walls. There is a garage built into the lower level of the west wall at the north end of the building. Grade changes allow a formal front entry on the south side of the building and a rear entry on the north side of the building. The entire west building is constructed using bricks painted white. The east building is taller and features four large windows on both the east and west walls. It does use similar white painted bricks but over a steel beam construction method. A drive through portico is adjacent to the south wall of the east bUilding. - 22. Architectural style/building type: Commercial 23. Landscaping or special setting features: There is an extensive lawn in the south (front) and west (side) yards. There is a large asphalt paved parking area in the north yard and an asphalt paved driveway in the east (side) yard extending from 29th Ave. to the parking lot. The lot features numerous mature trees throughout the grounds including parking areas. Included are nine large oak trees lined parallel to 29th Ave. and to Wadsworth Blvd. There is a pergola on the west property line adjacent to Wadsworth Blvd. There is statuary in the Classical Greek tradition in the front yard. There is a concrete sidewalk. curb and gutter on Wadsworth but the lawn extends to the aspalt of W. 29th Ave. in the front yard. 24. Associated buildings, features, or objects: There is the caretakers' dwelling located at the northwest corner of the lot with a street address of 2960 Wadsworth Blvd. This structure is a one and one-half story wood_ siding dwelling with front gable roof. Due to regrading of Wadsworth Blvd. in about 1959 this house now sits below Wadsworth. Associated with the structure is a garage or storage building at W. 30th Av. and Webster St. Jefferson County assessor lists caretakers' dwelling as constructed in 1892. Parcels within Barth Subdivision were known to have been rented prior to their first recorded sales, so this date appears reasonable. ) ) - OAHP, page 3 Site number: 5JF.1392 The pergola was an integral feature of the landscap:lng. of the OU.nger residence when it was constructed in 1914. Vines and other plants covered the 300 foot long pergola for many years providing a shady walkway for both residents and pedestrians alike. Originally the Rocky Mountain Ditch lateral was located on the east side of Wadsworth near the structure. Since the 1970s there has been no vines but the structure remains and some restoration work has been done. ~ , Architectural History 25. Date of Construction: Estimate Actual 1914 Source of information: Jefferson county assessors records. Wheat Ridge News (published 1914-1916, copies at Wheat Ridge Historic Park) 26. Architect: Unltnown Source of information Not available 27. Builder/Contractor: Unknown Source of information: Not available 28. Original owner: George Olinger Source of information: Jefferson County assessors Index~ Newspaper articles 29. Construction history (include description and dates of major additions, alterations or demolitions): The west part of the building was constructed in 1914 and was the home of George W. and Margaret Olinger. The house included living quarters and formal entertainment facilities. In the 1920 property tax assessment roll, the Olinger house is one of the most valuable in Wheat Ridge. There may have been an addition at the north end of the building while it was a residence or it may have been added during construction of the adjacent mortuary. The mortuary was constructed in 1970 at which time the residential quarters were assimilated into the mortuary operation. 30. X Original location Date of move(s) Moved Historical Associations 31. Original use(s): single dwelling (subUrban estate) 32. Intermediate use(s): 33. Current use(s): Commercial (mortuary) 34. Site type(s): Neighborhood commercial site 'J ) OAHP1401, p.%e 4 Site number: 5JF.1392 35. Historical background: This site was originally part of the Asahel Beach 160 acre pre-emption which was purchased by Moritz and William Barth. iDe 1872 and was platted as Barth Subdivision in 1882. Simon Brown is the first identified purchaser of the ten acres descr1bed as Lot 3 Block 1. Parcels within Barth subdivision were rented prior to purchase, but indi- vidual renters of particular parcels have not been identified. George W. Olinger purchased the West half of lot 3 on March 1, 1911. The house was built in 1914. At the time Olinger was manager of his family'S mortuary at 16th and Boulder Streets. This house is one of four Olinger-owned parcels along West 29th Ave.: the mortuary (1908), Olinger Gardens subdivision (1919), the house (1914) and Crown Hill Cemetery (1907). Olinger also developed Welshire, Bonne Brae and Indian Hills subdivisions. 36. Sources of information: Jefferson county assessors index; .Olinger. family newspaper clipping file at Wheat Ridge Historic Park library; Thomas Noel, Denver: Rocky Mountain Gold, p. 223. Samuel Johnson, Auto- biography. S1gnificance: 37. Local landmark designation: Date of designation: Designating authority: yes X no 38. Applicable National Register Criteria: A. Associated with events that have made a significant contribution to the broad pattern of our history. X B. Associated with the lives of persons significant in our past. X C. Embodies the distinctive characteristics of a type, period, or method of construction, or represents the work of a master or that possess high artistic values, or represents a signifi~ant and distinguishable entity whose components may lack individual distinction; or D. Has yielded, or may be likely to yield, information important in history or prehistory. Qualifies under Criteria Consideration A through G (see Manual) Does not meet any of the above National Register criteria 39. Area(s) of significance: Significant person, 40. Period of significance: 1914-1940 41. Level of significance: Local (Wheat Ridge) and metropolitan (Denver) 42. Statement of significance: George W. Olinger made several significant contributions to the development of Wheat Ridge including his initial investment in Crown Hill Cemetery in 1907 and his development of Olinger Gardens at 29th and Sheridan in 1919. Later, following his death, the Olinger mortuary expanded its operations to this site. Olinger developed the Denver-area's largest mortuary business. His house was built to re- rlect his rising status in the Denver community. Both the construction methods and the landscaping features make this house stand out among Wheat Ridge residential structures. " ) ) OAHP1403, page 5 Site number: 5JF.l392 43. Assessment of historic physical integrity related to significance: Despite conversion from a residence to a commercial use the west building constructed in 1914 retains its original exterior features. The newer east building uses architectural elements such as roofline and use of windows to establish a uniform appearance to the site. Continued maintenance of the landscaping and pergola contribute to the site's significance. National Register Eligibility Assessment 44. National Register eligibility field assessment: X Eligible Not Eligible Need D 45. Is there National Register district potential? yes X no Discuss: Most of the older structures associated with CroWD Hill Cemetery are no longer standing such as the offices, maintenance facilities and green house. The National Register Tower of Memories is one-half miles west of the Olinger house and mortuary. Due to architectural style and adjacent land use differences with nearby residential structures, this structure would not contribute to a National Register district. 46. If there is National Register district potential, is this building Contributing Noncontributing Recording Information 47. Photograph numbers: Negative filed at: Wheat Ridge Historic Park, 4610 Robb St., ~~eat Ridge 48. Report title: Wheat Ridge Historic Structure Survey 1998-1999 49. Date(s): February 24, 1998 50. Recorder(s): Robert J. Olson 51. Organization: Wheat Ridge Historical Society 52. Address: P.O. Box 1833, Wheat Ridge, CO 80034-1833 53. Phone number(s): 303-421-9111 (Office) or 303-433-6097 (home) Colorado Historical Society, Office of Archaeology & Historic Preservation 1300 Broadway, Denver, CO 80203, (303) 866-3395 A---Q[d. .e-fA d{/l VV1. +0 d c;;>.;' vu V'Y\/ ~_::h v'Yj /2-1\.4-0<(' Olinger Mansion 7495 West 29th Avenue Wheat Ridge Colorado A structure may be eligible for National/State Register designation if it is over 50 years old and meets one of the followmg criteria. Is this structure architecturally significant. 1. This house is certainly larger and more impressive than surrounding residential structures. 2. The architects or contractors have not been identified, 3, The residential portion (west) was built m 1914 4. There was an earlier residential structure now located at the north end of lot. 5. There was an arbor built along Wadsworth which still stands. 6. There was a landscaping element south and southwest of the front entry - Is this structure associated with persons (or instttutions) which made significant contributions to the community. George Washington Olinger (1882-1954) 1. George Olinger was owner or manager of Olinger Mortuaries, 1901 to 1940's which was located at 15th and Platte (1890-1909) or 1600 Boulder St. (1909-1999). 2. He was a principal in Associated Industries, which developed Bonnie Brae (Denver), Olinger Gardens (Wheat Ridge) and Indian Hills (Jefferson County) 3. He was a principal in Crown Hill Cemetery (1907) and other memorial parks. 4 He was a prIncipal in building Tower of Memones (a National Landmark) 5, He was founder of Highland Boys youth organization 1916 unti11940's. 6 He provided the first mass transit in Wheat Ridge (circa 1910's) 7. He was a founding member and officer of Colorado Funeral Directors Assoc. 8. He was a founding member and officer of Amencan Funeral Directors Assoc. 9. He provided quality, affordable housing for his employees in 1919 at Olinger Gardens SubdiVision. 10 He supported the fine arts through the Olinger Quartet, the Olinger organists and other musical groups. 11. He was an early advocate of "planned needs" in the funeral business, providing a financial model for individuals to plan their own funeral/death activittes, 12. He was an early advocate of the "memorial park" which was aesthetically pleasing and carefully designed to replace "bunal grounds" Frances Vanderber 1 Frances Vanderber was a pnncipal m Olinger Mortuaries, Crown Hill Cemetery, Tower of Memones, 2 Vanderber was son-in-law of George W. Olinger, and carried out many of his business and philanthropic endeavors. Olinger Mortuaries 1 Olinger Mortuaries was founded by John and Emma Olmger in 1890 at 15th and Platte Sts, They later constructed a modem mortuary at 1600 Boulder St. (1909-1999) 2. In 1969, an addition was constructed east of the Olinger family home and the entire complex became a full service mortuary. 3. By 1986 Service Corporation International purchased Olinger Mortuaries, Crown Hill Cemetery and other assets. 4. Jefferson County Open Space purchased portions of Crown Hill for open space and park purposes. 5 Olinger Gardens was a large employer of Wheat Ridge and Denver area workers (see Olinger Gardens Subdivision). Associated Industries 1. Served as a real estate development and financial arm of the Olinger busmess enterprises, planning, constructing and developing Bonnie Brae (Denver), Olinger Gardens (Wheat Ridge), and Indian Hills (Jefferson County) 2. Involved in numerous other business acttvites. Crown Hill Cemetery 1. In about 1907 George Olinger arranged to purchase about 150 acres ofland from Henry Lee (later expanded to about 230 acres) In about 1908 burials began m Crown Hill Cemetery, both from Olinger and other mortuaries, 2. Crown Hill featured the landscaped architecture associated With memorial gardens rather than "bunal ground" design used in earlier cemeteries. 3. Crown Hill featured "perpetual maintenance" and acquired water rights on the Rocky Mountain Ditch and water storage rights in Crown Hill Lake 4. Crown Hill Cemetery was a large employer of Wheat Ridge area workers, Olinger Gardens Subdivision 1 Is located between Sheridan and Fenton Streets and 29th and 32nd Avenues. It was purchased by Olinger busmess interests from Moses Hallett estate (which acquired it from James W. Richards family). 2. It provided quality, affordable housing for the workers in various Olinger family businesses and others. Mass Transit 1. Olinger family businesses constructed and operated a street car line from 29th and Yates past Wadsworth mto Crown Hill Cemetery sometime around 1910 2. This hne provided funeral cars, employee transportation, and general publtc transportatIOn connectmg with Denver Trartsit Company lines inside Denver 3. Continued to operate a shuttle bus after the street car hnes were taken out. Service Corporation International 1 Many Olinger family business enterprises were acquired during the 1980' s. 2 This comparty plays a pIvotal role m consolidation of the mortuary and cemetery business enterpnses in North Amenca. 3, The consolidation may now be affecting these potentially hlstoncal structures, - z: :.z:: --I ,..., ,..., ~== 1C"':t~r"I"'I ~.~~ -=- <<::) --:. ==....... :z: c: --I C':). :z: :::c . ---'''''''' -< nn! :":.1 :::."'= j ~ -:=:7:;1 ;:1 e.~'~ i ; .~..=":: I ~I~: ~ g.: ::. ~ 3 j ~ ~:~: x' ;:i :!. .., ~=:1- p~gE:' -')2 5" ~ ~, F'~ ~ -' Q ;:: =-=:: '.., 2:: ::: '-' ;.;, ~ '--: .2 ,. --:-t- - - - " J. i=.~n (: ! ~ i'LI T:; ::1:. ~ ~ :1J ~'~'~ ~~ ;. g' ~ := ~::; : ...... t:..; ~ ~; ~ l;:;) - ~ :;; C:e .... _ z.. ~'P)' . ~. tg,' ~, ;::. ,c:. ;; g. f.~ - ~ r.. ~:2;. .... '!Jt = .... ;;., :::. ~ ~ ;::--2 c ::: '5 ~ :::....-: '::!" :::: :=r ;0 ;5 G ~ " r,'ff '- ~ o -, 5.; CJ'qi ~! fJ)~ tAn (1)' ~ C f"'? _. 2"' - ;;0: (i) (I) _. 0.... (j) ::::1 (j (1) ~ r-t- (') '-: o ~ .~- -.'. , ~__"~"_' _ ,._' .....1 Q ro 9 :J .~.".II ~. ~II ~ . II ::c II t'r.2 II II> ;:;/1/ ~ ~ ;;:: .3 Z'S I -/""t ~/I ; 1J,1~::O ~ 1/ I ~ f ~II~ t:7 11-- gj II ~ . . , :Sri OJ> ~ 'i/il ! ~ J ;:d~~g; 2 II 0.. L A.A ('0 ,~ Ii :- :i 'I Ii I ,/ II I. C':,? :a $ - :;::: = ~ ~ '< ~ c ~ ~ e ~ ...... ~. ~ ~ 2 (";) ~'3 ~ en _. C.tJ c.':l Q c.P.l ...... "'< Q := ""'f Michael A. Sheldon & Associates, LLC Attorney and Counselor at Law 5290 DTC Parkway, Suite 160 Greenwood Village, CO 80111 (303) 770-0200 (303) 220-8027 - Telefax ~:):~ill Michael A. Sheldon, Esq. December 13,2005 VIA Telefax & Hand Delivery Mr. Alan White, Director of Community Development Department City of Wheat Ridge 7500 West 29th Avenue Wheat Ridge, CO 80033 RE: Formal Objection to Wheat Ridge Historical Society Local Historic Landmark Designation of Wadsworth Exchange Property - Dear Mr. White, Please accept this letter on behalf of the owners of the above referenced property as the formal objection pursuant to Section 26-905 C of the City Code for the following reasons: 1. The request for local historic landmark designation is not timely made. It has only been made after a formal application of the property owner, DHE Wadsworth, LLC and ASM Casa, LLC for the development of this property for retail uses. The Wheat Ridge Historical Society had an opportunity to purchase this property when it was on the market prior to our Clients purchase and initiation of its Land Use plan application. 2 The Wheat Ridge Historical Society's efforts are in conflict with the City's comprehensive plan which shows retail uses for the property, as well as the proposed widening of Wadsworth Blvd., and the required streetscape implementation. 3 The Wheat Ridge Historical Society has not followed appropriate federal and state procedures in terms of both its own creation and its nomination of our client's property for local historic landmark designation. 4 The property is not historic by objective standards. The funeral chapel was constructed in 1970, the pergola is now held in place by concrete and plastic, and the interior of the "big house" has been gutted over the years in favor of contemporary uoarades. EXHIBIT 2 '" Michael A. Sheldon & Associates, LLC Page 2 December 13, 2005 Mr, Alan White Our Clients have attempted to meet with the Wheat Ridge Historical Society to discuss several items, including moving the smaller northern house to a location of its choosing, but the Society has refused to meet with the property owner or its representatives. We intend to be present at the Wheat Ridge Historical Society Board of Directors meeting now scheduled for December 14th at 7:30pm to further express our objections, and at a City Council public hearing, presently scheduled for January 9,2006 on any recommendation that he Wheat Ridge Historical Society may make to the City Council on its petition for historical Landmark designation to further express our objection pursuant to Section 26-906 of the Wheat Ridge City Code. At such City Council hearing, the property owner will take the position that no structure or building shall be granted historic designation for the reason that the property owner will not be able to retain the ability to earn a reasonable return on the property which is the subject of the application and further, the provisions of Section 26-906 (A) (2) cannot be met by the application. Finally, the property owner desires to implement Section 26-906 (C) which requires a 3/4th vote of the entire City Council on this application since the property owner does not desire historic designation by virtue of the filing of this written protest before the scheduled public hearing. If anything further is required in connection with this letter of objection, please do not hesitate to call. Yours truly, Michael A. Sheldon & Associates, LLC Michael A. Sheldon, Esq. Cc. Mr. Gerald Dahl. Esq Mr. Andy Miller Mr. Mike Pharo Wheat Ridge Historical Society, Claudia Worth, President Pam Anderson From: ~ent: -{o: Subject: Cheryl & Keith Chamberlain [chambs@4edisp net] Sunday, December 11, 2005 8,35 AM bftireco@aol.com Landmark Status for Olinger Site a Must Mr. Sltes: I urge you to vote yes to approve landmark status for the h1stonc Ohnger home and mortuary sHe at 29th and Wadsworth. I research and wnte about North Denver rustory and have wntten three arncles about the George Ohnger family for the North Denver Tribune. From begmrungs m 1890 m the Highland ne1ghborhood, they expanded the1r mortuary cham throughout the Denver metro area to become one of the area's prormnent busmesses. George Ohnger also became nanonally prormnent m the mortuary busmess His philanthrop1c work mcluded foundmg the Highlander Boys orgaruzanon, generous monetary support for chanties and hosp1tals and overseas Red Cross semce dunng World War II. The family built the elegant and arcrutecturally slgruficant home at 29th and Wadsworth and 1t has been a Wheat Ridge landmark for decades. The Ohnger home and property would be a wonderful asset for the C1ty of Wheat Ridge and It would be a terrible rmstake to lose 1t for another stnp mall or office park. It 1t a treasure that 'urrent and future res1dents of your C1ty can enJoy for generanons. Its pubhc uses rmght mclude a -ribrary, a rustonc and cultural center or a park. Dunng the 1960s the C1ty of Denver demohshed many rustonc buildmgs m 1tS rush towards urban renewal. It seemed like a good 1dea then, but With the passage of tlme, Denventes and the1r leaders came to reahze that they had made a terrible rmstake, one wruch could never be undone. I urge the current leaders of Wheat Ridge to heed Denver's hard-earned lesson by vonng to save one of your very few rustonc and arcrutectural treasures. I urge you to approve landmark status for the rustonc Ohnger home and mortuary slte at 29th and Wadsworth. Thank you for your cons1deranon. Ke1th Chamberlaln (303) 477-2491 chambs@4edl ,J.nl . .S' ATTACHMENT 2 How do I list my property in the National Register of Historic Places or the Colorado State Register of Historic Properties? Here are the ten basic steps: 1. Contact the Office of Archaeology and Historic Preservation (OAHP) to find out what is already known about your property. (303-866-4681 or oahp@chs.state.co.us) 2. Obtain a Preliminary Evaluation Form to record the property so a determination of eligibility can be made. (A copy is attached to the back of this brochure. Additional copies are available on our Website at: www.coloradohistory-oahp.org/FAQ/list.htm) 3. If OAHP determines that the property is eligible for listing, obtain the necessary National or State Register nomination materials. (Available on our Website at: www.coloradohistory-oahp.org/FAQ/list.htm) 4. Conduct additional historical research on property. 5. Photograph the property. 6. Prepare the nomination forms. 7. Submit nomination materials to OAHP.* 8. Revise nomination materials as necessary with assistance of OAHP. 9. Attend State Review Board meeting.** 10. Receive notification of listing. (Not every nomination is approved.) Congratulations! Your property is now officially listed. *Deadlines for **State Review Board Nomination Submission Meeting Dates 2/25/2005 ..... .............................. 5/13/2005 5/27/2005................. .... ...............8/12/2005 9/2/2005......... .........................11/18/2005 11/23/2005.............. ..... ..... ..... .......2/10/2006 2/24/2006.................. ............. .....5/12/2006 5/26/2006....................... ...... .......8/11/2006 9/1/2006 ........ ......................... 11/17/2006 Official nomination submissions must include all required materials, including the nomination form, maps and photographs. Draft nominations may be submitted at any time. THE NATIONAL REGISTER OF HISTORIC PLACES The National Register of Histonc Places is the official list of the nation's historic and archaeologIcal resources worthy of prescrvation. The rcgistcr is a natIOnal invcntory to which public agencics as well as private citlzcns may refer. It contams buildings, districts, historic and prehlstonc sItes, structures, and objects slgmficant on a national, state, or local level. The National Register is admmlstcred by the NatIOnal Park Service undcr the Secrctary of the Interior In each state, a state prcscrvation office, guidcd by a State Historic Prescrvation Officer (SHPO), conducts thc program and relatcd prcscrvatlOn activities. In Colorado, thc Office of Archacology and Historic Prcscrvation (OAHP), a part of the Colorado Histoncal SOCIety, administers thcse programs. The National Register is intended primarily for use as a planning tool to cncouragc prcservation without restraint upon privatc property interests. Listing of a property does not impose any responsibilities upon the privatc property owncr for maintenance or rcstoration. A private owner may altcr or demohsh a National Registcr site without consultation with the OAHP or thc National Park Service. However, thc result of any such action that compromises the historic character of a site may cause the property to be removed from thc register. BENEFITS Thc National Register formally recognizes properties posscssmg a documented level of significance and that contribute to thc understanding and appreciatIOn of the hIstory or prehistory of a community, thc statc, or thc nation. By honoring such important sites, the National Rcglstcr accomphshcs the following: ,/ Increases pridc of owncrshlp and expands community intercst and appreciation of Its cultural resources; ,/ Stimulates local prcscrvatlOn planning; ,/ Dcvelops local mtercst and support of neIghborhood and commercial rcvitalization; ,/ Creates a body of information available for communIty promotion purposcs by such local and state agcncies as chambers of commcrce and tourism departments, ,/ Encourages the renovation of income-producing propcrties and revitalization of historic commercial districts and rcsldential nClghborhoods through tax inccntives. These inccntivcs include investment tax credits toward approvcd rcnovation costs of listed commercial, industrial, or rental rcsidential buildmgs; ,/ Qualifies a property to compctc for grants from Colorado's State Historical Fund. These grants may be used for acquisition and dcvelopmcnt, education, and survey and planning proJects; ,/ Permits eascment donations. Buildings, structures, and open spaces listcd on thc National Registcr qualifY under the Federal Income Tax Regulations and the Colorado conscrvation eascment statute as ccrtified properties for the donatIon of a conservation easement. Such a donation enables the property owncr to protect a property in pcrpetuity and allows for a charitable contributIOn deduction; ,/ Provides limIted protectIOn to listed or eligible sitcs from adversc actions by federal agencIes or agencies using federal funds. Such agencies must requcst the comments of the SHPO as well as the Advisory Council on Historic Preservation before beginning projects affecting hIstoric propertIes. The purpose of this consultation is not to impede or halt development, but rather to assure that the value of historic propertlcs is given dIrect consideration in federal project plannmg dcclslOns; and ,/ Qualifies a propcrty to reccivc federal assistancc for historic preservation, when funds are available. Funds are presently unavailable. RESTRICTIONS Thcre arc no rcstnel10ns Imposcd by thc NatIOnal Register as to what pnvate property owners mayor may not do with their property Pnvate property owners may alter or demolish a listed property subject only to applicable local government regulations and permitting procedures. In some cornmumties, properties listed in the National Register may be automatically designated as local landmarks. Such landmark status may include the local review of proposed changes to the property through the applical10n of deSign gUldelmes. A list of Colorado communi tics with local landmarking programs IS available from OAHP and is also posted on the office web site at www.coloradohistory-oahp.org. NOMINATION CRITERIA The criteria established for the evaluation of sites and documentation standards required for recordation have been set by the NatIOnal Park Servicc and are uniform throughout the nation. All nominated sites must bc over 50 years old with their original historic charactcr well preserved and the mtcgrity of setting and matenals retained. Buildings or distncts that are in a state of rum do not qualify unless it can be demonstrated that the sitc has historic archaeological potentiaL Nominations must be based on one or more of the followmg areas of significance: A. AssociatIon with events that have made a significant contributIOn to the broad patterns of our history; or B. Association with the lives of persons significant m our past; or C. Embodies the distmctive characteristics of a type, period, or method of construction or represents the work of a master, or possess high artistic values, or represents a significant and distmguishable entity whose components lack mdividual distinction; or D Has yielded, or is likely to Yield, mformatlOn important m prchistory or history. Ordinarily cemetenes, birthplaces, or graves of historical figures, properties owned by religious mstitutions or for religiOUS purposes, structures that have been moved from their original locations, reconstructed histonc buildmgs, properties pnmarily commemoratIVe m nature, and properties that have achieved Significance withm the past 50 years are not considered eligible for the NatIOnal Register However, such properties will qualify if they are mtegral parts of districts that do meet the criteria or if they fall within the following categories: A. A religious property deriving primary significance from architectural or artistIc distinction or histoncal importance; or B A building or structure removed from its origmallocation but which is sigruficant pnmarily for architectural value, or which is the surviving structure most Importantly associated with an historic person or event; or C. A birthplace or grave of a historical figure of outstanding Importance if there is no other appropriate site or building directly associated with his/her productive life; or D A cemetcry that derives its primary significance from graves of persons of transcendent Importance, from age, from distinctive design features, or from association with historic events; or E. A reconstructed building when accurately executed in a suitable environment and presented m a digmfied manner as part of a rcconstructIon master plan, and when no other building or structure with the same association has survived; or F A property pnmarily commcmorative in intent of design, age, tradition, or symbolic value has invested it With its own historical Significance; or G. A property achieving significance within the past 50 years if it is of exceptional importancc. NOMINATION PROCESS It IS the responsibihty of the OAHP initially to detenmne if Sites appear to meet the National Register criteria. For an evaluation, basic information must be submitted on a state mventory form with a photograph(s) and a map locatmg the site. Anyone may request such an evaluation of a property However, once a site is determined potentially elIgible, nomination of a private property cannot proceed without owner consent. NominatIOn consists of the followmg procedure: L tfit is determined by thc OAHP that the property appears to meet the criteria for listing in the National Register, the OAHP recommends that the owner or interested party proceed with the full documentation and nomination of the site. The information must be recorded on a National Register nommation form and must conform to standards establIshed by the National Park Service. The staff of the OAHP will provide guidance to all those preparing nominations. 2. OAHP schedules the presentation of the nomination to the Colorado Historic Preservation Review Board which meets three or four times a year The Review Board, appomted by the Govcmor and the SHPO, is an mdcpendent body composed of both lay members and professionals rcpresenting the disciplines of prehistoric and historic archaeology, history, and architecture, Owners of properties being nominated individually are notified 30 days in advance in order to give the owner an adequate period for comment. Notification of owners within districts consisting of more than 50 properties is by publIc notice, printed in the largest circulation newspaper III the vicimty of the district, at least 30 days prior to the Review Board meeting. The owner of a property which is nominated individually must consent to nominatIOn. With the nommatJon of districts, 51 % of owners of properties within the boundaries must object by notanzed letter to halt formal listing. 3 tfthe Review Board approves the nommation and the SHPO concurs with elIgibility, the nomination is then forwarded to the Keeper of the National Register in Washington, D C. who makes the final decision eoneeming listing. The National Register staff in Washington rcviews and acts on the nomination Within 45 days ofrceeipt of the form. 4 The SHPO is notified of the decision of thc Kecpcr of the National Register and subsequently notifies the owner(s} of the approval of the nomination and listing of the property or retums the nomination for additional information. Nettleton-Mead House Greeley National Register-Listed COLORADO STATE REGISTER OF HISTORIC PROPERTIES The Colorado State Register of Historic Properties is a Iistmg of the state's signIficant cultural resources worthy of preservatIon for the future educatIon and enjoyment of Colorado's reSIdents and visitors. Properties listed in the State Register include indIVIdual buildings, structures, objects, districts and historic and archaeological SItes. The State Register program IS administered by the Office of Archaeology and Historic PreservatIOn within the Colorado Histoncal Society The Society maintams an official list of all properties included m the State Register PropertIes that are listed m the National Register of Histonc Places are automatically placed in the State Register Properties may also be nominated separately to the State Register without inclusion in the National RegIster NOMINATION PROCESS Properties may be nommated to the State Register by the owner, a local government, an agency or the Society However, all nominations must contain the owner's SIgned and notarized approval of the nomination. The nominator must submit sufficient mformation to the Society on the State Register nomination form along with any accompanying documentation necessary to establish the property's historical significance and eligibility for mclusion based on State Register critena. When a completed nomination is receIved by the Society, the nomination form is reviewed for suffiCIency within ]4 days. Incomplete nominatIOns are returned to the applicants for additional information. Complete nominations are scheduled for the next State Register ReVIew Board meeting and the owners and nominators are notIfied as to the date, time and location of the revIew board meeting. The Colorado State Register Review Board is composed of citizen members and professionals from the disciplines of prehistoric and histonc archaeology, history, architecture and architectural history. The Review Board mccts at least three times a year to consider nominations. These meetings are open to thc public. At the conclusion of the Review Board meeting, the Board recommends to the Colorado Historical Society Board of Directors the approval or denial of the nominated properties for inclusion in the State Register Withm thirty days of the recommendation, the SOCIety Board of Directors determines whether the nominated properties are to be listed in the State Register The property owners are notified of the delerminatlOn. NOMINATION CRITERIA Critena for conSIderation of properties for nomination and inclusion in the State Register includes the following: A. The association of the property with events that have made a sigmficant contribution to hIstory; B. The conneclion of the property WIth persons significant in history; C. The apparent distinctive characteristics of a type, period, method of construction, or artisan; D. The geographIC importance of the property; E. The possibility of important discoveries related to prehistory or history BENEFITS OF LISTING Listing in the Colorado State Register of Historic Properties provides: ~ Formal recognition of a property's Importance to the history of the community and the state of Colorado. ~ A body of mformation for local commumty planning, tourist promotion, neighborhood revitalization, ~ A sense of commumty history and local pride. ~ Eligibihty to compete for grants from the Colorado Historical Society's State Historical Fund. These grants may be used for acquISItIon and development, education, and survey and planning projects. ~ Eligibility to apply for state tax credits for restoration, rehabilitation, or preservation of State Register properties. ~ Limited protectIOn from state agency actions that would affect the property Agencies must solicit the comments of the Colorado Historical Society to assure that State Register properties are given consideration in the state plannmg process. There are no restrictions imposed by the Colorado Historical Society as to what pnvate property owners may or may not do with their property Pnvate property owners may alter or demohsh a listed property subject only to applicable local govemment regulatIons and permittIng procedures. In some communitIes, properties listed in the State Register may be automatically deSIgnated as local landmarks. Such landmark status may Include the local review of proposed changes to the property through the applicatIon of design guidelInes. A list of Colorado communities with locallandmarking programs is available from OAHP and is also posted on the office web site at www.coloradohistory-oahp,org. If you have questions or wish to obtain State Register nomInation matenals, please contact the State Register CoordInator In the Office of Archaeology and Historic PreservatIon at 303-866-4681 United Brethren Church Berthoud State Register-Listed HOW TO COMPLETE THE PRELIMINARY PROPERTY EVALUATION FORM Please type or print and fill in the form as completely as possible. Complete information will allow us to evaluate the building's significance and eligibility for nomination to the National Register of Historic Places and the Colorado State Register of Historic Properties. Use additional sheet if you have more information than will fit on the inventory form. Front of Form County and city - County and municipality in which the building is located. Use nearest municipality for rural buildings. Historic name(s) - Original and subsequent names of the building, if known. Current building name and address - Current name of the building and the exact address with zip code. Owner name and address - Correct owner name and address is crucial for the inventory. Indicate the name and address of a private individual or a specific federal or state agency Original owner - Name of original building owner Use - Briefly note the building's historic use(s) and present use. Local landmark designation - Indicate whether the building is an official locally designated landmark. State the designating organization and the date the designation was made. Plan shape - Provide a sketch of the building exterior floor plan to show the basic shape of the building and associated outbuildings. Include an arrow indicating North. Township, range, section, and USGS topographic quad map name, date, and scale - Much of this information should be available at the local tax assessor or planning office as part of the property record files. Attach a photocopy portion of the United States Geographical Survey (USGS) topographical quad map to the form. Topo map sections can be accessed on the Web at several sites such as Terraserver-usa.com or Topozone.com. The building or its location should be circled. If a USGS map is not available then a planning or similar small scale map be substituted. Lot, block, addition and year of addition - This information can be obtained from the local tax assessors or planning office. Rural addresses rarely have such information. If there are no block or lot numbers, then the township, range, and section are crucial. Original site or moved - Indicate whether the building is on its original site or has been moved Note the date of the move. Construction date - Determine the construction date with care. Inclusive dates can be given for buildings built over a period of years (e.g. 1899-1902). If an exact date is unknown, after and before dates can be used (e.g. after 1887 and before 1893). Provide the name of the source for the construction date (e g. tax assessor office or building permit). Architect and builder/contractor - List the names of the architect and the builder or contractor of the building, if known. Give the information source. Indicate if information is unknown. External materials, stories, and dimensions - List the major exterior building materials, number of stories, and the overall dimensions of the building. Associated buildings - Indicate the existence of any outbuildings (e.g. privy, separate garage, or shed) oacK OT t'orm Architectural description - Briefly describe the major stylistic elements of the building. Be sure to mention such features as porches, window styles, ornamentation, chimneys, roof types and any other distinguishing features. Photographs - Provide photographs showing each side of the building and any associated buildings. Black and white photographs are preferred as color photographs fade over time, however color photographs are acceptable. Place the photographs in an envelope and attach to the back of the inventory form. Construction history - Briefly describe the original construction and major alterations, additions, and demolitions to the building listing relevant names, dates, and materials. Historical background - Briefly discuss the history of the building as it relates to important events and persons. Information sources - List the information sources and references used in the preparation of this form. List individuals interviewed, newspapers (with dates), and books consulted or the source of historic photographs and other materials used. This is especially important for the information contained in the construction history and historical background sections. Significance - Indicate the appropriate area(s) of significance for the building. Statement of significance - Explain the reasons why this building is significant to your community's history. For example, is it the only or best remaining example of a particular architectural style? Does the building possess high artistic value or is it the work of a master architect or builder? Is the building closely associated with a person who was important in your community's history. Is the building associated with important historic events? Preparer of form - Please provide the name, address and day-time phone number of the person who completed the evaluation form. Materials request - You may indicate here materials you wish to receive after the property has been reviewed for its eligibility for listing in the National and State Registers. If you have more information than will fit in any of the boxes, attach additional sheets as necessary Return the completed evaluation form to' Colorado Historical Society National and State Register Programs 225 E. 16th Ave., Suite 950 Denver, CO 80203 Contact the Office of Archaeology and Historic Preservation at the Colorado Historical Society if you have any questions. The phone number is 303-866-3392. Information and forms are also available on the Web at coloradohistory-oahp org. Revised 8/2004 PRELIMINARY PROPERTY EVALUATION FORM NATIONAL REGISTER OF HISTORIC PLACES COLORADO STATE REGISTER OF HISTORIC PROPERTIES COLORADO HISTORICAL SOCIETY 225 E. 16th Ave., Suite 950 Denver, CO 80203 COUNTY' CITY' HISTORIC BUILDING NAME(S): CURRENT BUILDING NAME: BUILDING ADDRESS: OWNER NAME & ADDRESS: ORIGINAL OWNER: Source of information: HISTORIC USE(S): PRESENT USE. LOCAl LANDMARK DESIGNATION: [ ] yes [] no Date of designation: Designating authority' PLAN SHAPE. north arrow 1419 STATE SITE NUMBER: OFFICE USE ONLY BELOW Eligible for National Register yes no date initials Criteria _A_B_C_D Contributes to a potential National Register district yes _ No district name: Eligible for State Register _ yes no date initials Criteria A B_C_D_E Areas of significance: Period of significance Needs data date initials Style: UTM REFERENCE, _NAD27 _NAD83 Zone: Easting: Northing: Elevation: OFFICE USE ONLY ABOVE GEOGRAPHIC LOCATION: P.M.. Township: Range: V. of Section: "'hot V. of %of USGS quad name: Year [ ]7,5' [ ] 15' Lot(s): Addition: Block: Year of addilion: [ ] original location [ ] moved Date of move(s): CONSTRUCTION DATE: estimate: Source of information: actual: ARCHITECT BUILDER/CONTRACTOR: Source of information: EXTERNAL MATERIALS: STORIES: BUILDING DIMENSIONS: ASSOCIATED BUILDINGS: Building types: []yes[]no ARGHITECTURAL DESCRIPTION (remember to provide photographs of the building with this form): _additional pagels} CONSTRUCTION HISTORY (include description and dates of major additions, alterations, or demolitions): _additional pagels) HISTORICAL BACKGROUND (discuss important persons and events associated with this building): additional pagels) INFORMATION SOURCES (be specific): _additional pagels) SIGNIFICANCE (check appropriate categories) Architectural significance: [ ] represents the work of a master [ ] possess high artistic value [ 1 represents a type, period, or method of construction Historical significance: [ ] associated with significant person( s) ( ] associated with significant event ( ] associated with a pattem of events r 1 contributes to a historic district STATEMENT OF SIGNIFICANCE (briefly justify the significance checked above): additional pagels) FORM COMPLETED BY NAME: ADDRESS: PHONE: DATE: MATERIALS REQUEST Following the review of this evaluation form. I would like to receive the following materials: [ ] National Register of Historic Places nomination form and instructions [ ] 3Y, in. computer disk or [ ] CD in Word format or [J hard copy version [ ] State Register of Historic Properties nomination form and instructions (note that properties listed in the National Register are automatically listed in the State Register) [ ] 3Y, in, computer disk or [ ] CD in Word format or [] hard copy version [ ] Federal Investment Tax Credit information (OAHP1515) [ ] State Income Tax Credit for Historic Preservation information (OAHP1322b) [ ] State Historical Fund grant information (OAHP1510) j ~ J' ')".\..,v..<~'( \ \\~ t"~~l"L qG,,'VV\ }C:V\). q, 'Zi.-tw We the undersigned support the preservation of and landmark designation effort for the Olinger 'property at 7495 W 29th Avenue. Name Address Date 1 /1 /''j~f! / .l...J ~ \ - /) S ' _. ..---- .{V" J, (>-'/L 4--/b :>7,. 2 '~~ . ~Lr:::"; '~,,~\.. 5m"",",'z,//<j.% 3 k;t~"rEIJ .EAJ"r/'1l'lJV .,t r~(/) -VA-Al~e ~r. :11' ~r ~ 1;"/1'05 4 C-~.? c:~ l \~.s ~'7~ I W G~ A+--- . ~ JlQ\..Q.-,../l J lLoiIO!)-' 5 el~a v.1,,~ ;650 ~ ~, . I)~ ~~ 6 ~.LQ.~ C~ H~s '-{3~O l>ovcr Sf. '. ~. . iJ'1..7;~'los- 7 [5' t\~~~~~,~\ :~\-\~~~\.-30'~{()1'~p~~A ~~'~: ~\:~N\ \0 ~\ ! l B 14'1 L~' 8 v r~vwru..- oJ v nM'~ u- . __ :12-/11[ l>S 9 L, e..~: S>OSS Vv>lvu-. e-t. . / . -'e= ~/;J./'7~().s 10 Ii........ ~~ k !oSS \J~~ct. ' ~ 4--: ':1jt4/oS"" 11 Ro~~ L,q-, I 3C7/tl V?HA/(l Cr ~ ~_n ~ I~//flu.rt' 12 C../t.u4' 7~ .:IUS' We-.e~r~/C. ,(!~ :1~ 1~117/.~ 13 K.~ ..:s1lAfd.e.r ~fq5 tNehs-re..r ~ ~~ 1iz.j,.'f-!0.5 14 C..J YbUIJCr- 30lD /..JLf'5.1er ~ry;:- (] Il-/n/Dl 15 i #<<AIVf e "ok · ~ 0 )>- ttJt:r,t"~1( Sf-' t!: ~ /;:{-/7..,r 16 rI~111.eOt>~ ~ol\J- 'tJ~~ ~-vL.. Yj,1' _~;k 1':<-17<:J~- 17 .~.. 7(,o\~ .. d~....$. 5" W~A'I- . ~ 1JcX~ /2"/J4~ 18'i;;<,v--t~_ i :id~?l /(/~ ;;r..f4t-. /;;-/7~r 19 ~ Jntfftb !f)50 ~ Sf" d..~ yiftJ~ /';J.jl//lJ<)'. 20 ~4f'tu_~ ~/i-P tuj~;;:a.,ft, .~~.~~~,"'<-fOP/ftrl 21 PeAl PplJ.E~{J)e. ~/tfc> aJeh1=cr $ f. f ~~..IL 1.2-~J/D~ 22 e, \}. ,i)1iuI~ 7~~l>?tJ ol&~ ~ ~ . ~ /~/'7/tJ~ 23>~ ~~ 2935Jf3~;/~v~ 1/1 uM /DElE/1/ j:z/I7/C7S- 2V;)4EY'.$~' ;Z'7.3S l.JEps'7fe.~ sf. [k-t-'J(D ~DeLfZ;.I /2.-/I-OS..... 25 (M.~ ~ L J.'..JJW~-Y ;diAJlerJ- ~~til',y /j,,-/;l.LJJ"' 2~4...-",,;?,?~ 3t:J.:J6- ~ .;r- y....! (~~ IN.~ ttA.-\(d,u..1 t r!r'/C;J 27 r. ~ 30~5' tJpnanJ Uwv.r :JANis HiH/1=.N5 1;)/I7/D5" 28 I ~c. 'u.."'-J F -- k.t.." p I~J , (; j 0 (J P j,/ ".... c.. l' . ~1-->/~. ,).;/, 7/ b&-. 29 /~/5f?/1J ~LYtf!'r 1/1fAt 4/ / /~/J;ijl5 /1-;;;/:'5- 30 ~/? .?-'-,n'/, . ' l/?r M,v'U /~ ?~, .2!;~. .)Z .tr.dJ-:C- 31 &-11,.(1' H. 11/-9/1 3/75 jlaJ<.ce S-f. .~ fi(.~ ,;;;2.-19-~S- 32 !),;, H kV ./ A-,NG #e-- ] 1 5'~- \.64 Nee ) - .f>J-~~.~ I Ljol ~ j 33 v1r::..ki7/~ 31'1;);-~.if--. ~7L---~J-!-J-~ 1;..(/ r/~:':! 34 'AJ1j.d/:~ / /lrtf! / '3/6& II r,fll~ $/ ft7!~il. y :T II "ft::" /;1/1 i/&.!, c.0'-'\."I6t.-L~:l> ~I ,~4."""; [. 1I.v,~^-f>'~.7 ~~/ /jTTACJ.#g9 )1, - " -dL;'",,_r' CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT X'AX'.c<' AX'.c<' AX' AX'.c<'.c<' ,.c<-..c;<'.c<'.c<' .c<'.c<'-C<' AX'.c<'.c<'.c<'.c<'.c<' AX'.c<'.c<'.c<'.c<' .c<'.c<'.c<'.c<'.c<'.c<'.c<'.c<' .c<'.c<'.c<' .c<'.c<'.c<' .c<'.c<'.c<'.c<'.cX State of California County Of~ On / h/o / / Date ~~~ <L/ ~ before me, } ss, 56'{r1 a Name Title of Officer leg r:. vY\L.l~p~ rvo~ Jane Doe, Notary Public') personally appeared -VU'" Namels) of Slgnerls) ~rsonally known to me ".::~.~rz...~.... om. """-..-.. __ ill ~ (j "" A, 8[r~iJ(~: kif'], 'r-TIi ~ <c';.,li}' '\ ::omrrll'''~:11 'n ii 1 _ \-. ;1 Ii- -~ 1 \:'-'.~ ~)f~;~~) j\julory PUhiic. \ J,-':if0;r~ilr 1 \ -,,;t~Jll>"/ Los Ai1qc.~!c.-'s. Cuun1'y r 'I; ::"-,",;-' !\., Ie 1fT,rn [/pilt;'.~ f\!n,.1 ; J[ il ~,L~~'4.[.j'U~"""''''l1i.'';'''~~~';r""-~,.",,L <:;...proved to me on the basis of satisfactory evidence to be the person~ whose name(~ is/af&subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/~ir authorized capacity(ies), and that by h is/hQ.rjth-6ir signature(s) on the instrument the person(s}, or the entity upon behalf of which the person(-s.) acted, executed the instrument. Place Noti'lry Seal Above WITNESS my hand and official seal. ~al~ OPTIONAL Though the information below is not reqUired by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Dcwument Title or Type of Document: per ( TJ" N Document Date, /,;}-.Jv- tJ--S- Number of Pages: L/ Signer(s) Other Than Named Above Capacity(ies) Claimed by Signer(s) Signer's Name -, Individual Corporate Officer - Title(s) Partner - ~ Limited L General Attorney in Fact Trustee Guardian or Conservator Other' Signer's Name J Individual Corporate Officer - Title(s) Partner - _ Limited L General Attorney in Fact Trustee I Guardian or Conservator =:J Other. Signer Is Representing: Signer Is Representing: ,x,'C(;C(,'<X-'<X-'C";C(;='<X-'C(;<X;.'C(;U)C{,,<<,'CV-=-=-=-=-=~{;;~<;~<..'~,(;<x"u,;<O(.'CV'CV'CV'6<,.'C(.'C(.'C<;;C<..'6<,.'<'x.;<<'G(.'G(.'C(iC(;C<.-,,<<'O< @2004 National Notary As::;ociation. 9350 De Solo Ave PO Bux 2402. Chatsworth, CA 91313-2402 Item Nu_ 5907 Reorder' Call Toll Free 1"800-876-6827 We the undersigned support the preservation of and landmark designation effort for the Olinger property at 7495 W. 29th Avenue: I Name 7r.< ~ NT Address Signature !Date 35 CS; tl -y, \0.5tD 304&S \j 6..t\.U-- ~t-- !~ ~ · 'C)' lR,06 ' 36 0:1 ___ 1-o~J... :2-1' 0 J 1JA44. ~ ~7. ~'1c.. 0:.. "&at~. ~ _ -.@J" - Ji'~ o~ 37 ~~,-~~Cf80VA-tJc:.~J" ~~M~ (t).jyC):! 38 UINV;;)/;Jl,ft-J-.1j :21'11) V-vnce 5-1.... ~Z-J-7- - /~io.{)5' 39 ~-v 15J-? ;:;.7 ~s t/~ pi],..::> '-I 40 ~'~'.~. ~ &'130 V~~~~ ~m. r/~./I'~~r'5 /~.,Ir....Y 41 A~r~~'MI{.-ut..J5r-., .;2.C)~1 \!Ni~ ( , .Jl::.4. IZ-tJ~OS' 42 :.J.e ~~1"47 ' 3o.y'o ~~ .sr- !/Z.~I y-()~ 43 ~. ~'1c./) Vtlha-rn SI 40'/ V~/{~/I!P<')- 44 tl~c.lTJ~p ,"-<-. . (!;!O() !yh~Sf- 17, It, . ~.....)lr!l~ l~jtQIt;).J'! 45 }f:i.5 L '0/11 d r1 \,Sd< ~,~O~ '):> e e j) 5> r i tJ ~ 6 au tl71~~' . J J.!::;J J c.{ 47 J...~I E-. {o,/ ~ e. 0 3 G 9> ;fe eSt 51::'~ ... ,. 1 (1;;};;J!tJS- 48'-'l5..cc.~L.)L-.//IJj&(..' ,~.J (7~-l\:ua~s/~ ~'-~~L~c/)I(.-{~~. /.}L,/~'~~ 49 )/~I-~r--- - ) r7"XL-1: J t '~I 4..-::c~~;' /7 ::?'/c::~z~- __~Y-<-c- / ~/)/f~'-' C:: / I /-" . -.. . 50 -..' _ I . 1 i '- J) (~ 7 '--of I I' f I /..., I I / -<-, - U "___;,\ ,"\ <\. ~ }l v <......-, ............, (L~,-}) ~L-t..."-'"'--<'-__ I ':.~~-c)-~2j,.:. "" ' ,C.~l 51 ';;-0 I,,,, 1..<; A dN U C k 52 I)C{I) ltilV J) l lit I( 53 ,<ic"~UJ<. 70/c"SE ),,l[~ Ie 54 . j CO C( II tL)) I t ( r' 55 jJ;;:!L!.())/I[l(/r\/ 56 t,L0d} R'->L4e.v 57 (' /7/6 t~{,) 58 ~J(;L'<'( ",CfIS'Sl.c L 59 YJIf .6C:'t /C),~ 60 6r,u- r 1 Shech (' 61 L.LH .V'\ i /~./,\ \ c.\ c '" '3a35'CvA'j 5,' ~J~~ ~h., 3c (j UJL/ ).f IJcJ{ft( ),,/(/)1/1(;, :,A 9~ 5-C-'(t:,~y ~ ~.~~' c~'k; ,', '~'< .;2 9 7S- (, :'"""J-j.~<,_c d' >( (, - 3 t l: C (l. f\ 1 6:..4 l~'/c- C:V:1. ~v ~~r~tk" Lj~~ ~''''- ::'::I;"~:" 9)_~=-\:U: /. ,~'- r c5cc5;' 5r'v~P-'7 5/ <W~-~ 3'?cl C(,JXU) S1 i..?J:Vl/~J.~~ 3't;c I l { ,'Kx<-'''' 'Sf- . ~~"-'(J- ~)( 7 ~- {{//,t..'i (.' 1. :' U;,/ '?~;'~( \ .-- I -' . f.'I./ I 'I /J <; ~ ell." .J. ( J ' I ,', I * " " c':: L ' u' . n 1 ':)i.J'c II f3'J'{' lcJ.75 Iv' 2V ~fi ~\L---c' t../..-. (~LL/~'~,i '1"'00 'V'-' 1.,,' '- L-/vC , " .......i\.. (.... :1.-1.-'-- /2. - ~l . "f /Jhl/t!) ;-;p/c"'; I':; ,,)1. ~ J (2 . 21- c.b S ,r.!- /~f.'~ ,-~ /7,e/,C"f' /G -z,-CS- /7 /1-C5, /2../f-DSi ,f .:, --...~.' L :.,,~ , I)... J..../. c' ~;! i.::) :J. -:; ,".J ) , , /;----)/ ((, ~ \ 2-2.2..-0T" /..J 2J-65 l 1, ), ), D 5' coLU<c..~{O ;')7 ~\,..-""'-' ,-. Y...~^I"7' L~~~ .l}rrn<!HI::O Ac..~Ou)tera'74-.ur CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT ;<',c<' ,c<',c<',c<',c<',c<',c<',c<',c<',c<',c<',c<',c<',c<',c<' ,c<',<:;<XX'ij'ij'ij',c<' ,c<',c<',c<',c<' ,c<',c<',c<',c<',c<',c<',c<',c<';;;f:,c<' ,c<',c<',c<'''''''ij'ij'ij',c<'-O< State of California } County of d./4 ~~ ss _ y On ~ /" k ,before me, $t:::.-Tt'j'o l\ I t-/Se77'..j f\.I o~ perSO~aIlY/ :;peared Ke: Lh^l I=- N~d::;;H;;;;/l;'eDoe~olaCYP"bhCI Name(s) 01 Si\Jnerls) I J......i*lrsonally known to me -"t"ll";o.. ,,~" "-Proved to me on the basis of satisfactory evidence to be the person~ whose name~ is/are subscribed to the within instrument and acknowledged to me that he/~/U:lay executed the same in his/~tnsu: authorized capacity(ies-), and that by his/her/their signature(s) on the instrument the person(~, or the entity upon behalf of which the person('S} acted, executed the instrument. '.'V. }~"""""~"'""" ,.t';"<.o.d~',~.. ""'~ Place Notary Seal Above OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Do~ent . ,.J Title or Type of Document: CTIT7 6 , L/, y I tJ ~ ( Document Date' Number of Pages: y Signer(s) Other Than Named Above Capacity(ies) Claimed by Signer(s) Signer's Name, Individual Corporate Officer - Title(s), Partner - I I Limited I General Attorney in Fact Trustee Guardian or Conservator Other' Tr)f-J of tl'umb here Signer's Name: ~ Individual ~ Corporate Officer - Title(s) J Partner - J Limited General I Attorney in Fact L Trustee r::: Guardian or Conservator Other' Signer Is Representing: _ Signer Is Representing: X',-.c(.-.c(.-.c(.'C<;.'C<;.'C<;.'C<;.'C<;.-.c(.-.c(.'C<.IC<-"X-"X-"X-"X-'<X.'<X.-.c(.'C<.;C<.;C<.;<X,,'C<.o'C<,-'C<,-'''(;6:;''C<;'C{;<:x;.'C<;.'C<;.xx;"C{IC<.;C<.;"(;<X,,-.c(.'C<;.'C.()C<:,'C<;.'O( @2004 National Notary Association. 9350 De Solo Ave.. P,O, Box 2402. Chalsworth, CA 91313-2402 Item No 5907 Reorder. Call Toll-Free 1-800-876-6827 ~ We the undersigned support the preservation of and landmark designation effort for the Olinger property at 7495 W. 29th Avenue. Name Address Signature : Date i / ,- i ' '7 ., ~ " ( r ~ I', l- (' ~ /,1"- ;:~:~/~I ~ :,,/' ; ~~ ~J'/J,~~iE ! '\~f. ~,~-Lu~: ~ '111iiJfTc:-f 72 I 1:,,);,l{lJi.dL /iu'A~~ :".; ",'c>- ;:c ~.,-:r: ;-1 IX: , '~<I!: j,-?4., h'L/j.c,l.. /;J ;..7-/c '; - 73 l....J,;1u~ /~"'4--vt-<Fk 7,:s<II~ ,.v ;;7;/< !.~~--e ~1~:-:i!J.;//~~~)/J;1"~;}>'~,: 74 Chr/s-fi,'e Yrt/J''<..,y- 73<;0 ul. )...7T~ AI...-'L IL~ ~'1<-'-:?:""-1J. ;..l- rj(),j I 75 fxJ)v'A,liG jr, l..'i--V(U'f ,;;O{lj ~cP 51 I.,~....., /. . iA,:( ,J()l'"T-,k::J~~7 ' Iy/:C fiJ)~ 76" ~~.' \ll..~ \'--~~h~It-.\' 3/,;/ ~ ~ ~.~~ci::I' " ! 0',llL~~f ~\! c;v jf<k', - 77 ,~Jl.-iL../ 1(,')-;/4,- "t. LV ~ 1 (. 7-ftL}t...-tG / /, ,,:t~ (J-_ ,:',z -';:J- 78 1/.)'-r}.-....~rt:.7rr;,...'TC-.J 7/j)u t-.{ '2-9,,-> 'i0. (2LLc~7'--f,;::(,---~t;:::. 'Il. -<-<..,/)" 79 13 ~ V 7-IZ I y_ '/(;:-.C7:..!V '71 C' C -k ';;((1 (,{ /2 ~/2 i ~?L' -.<//L.-- : .2:;t 1- -o.:{ 80 1'''v';-h'';>ri L:L'..J,'1 )010 '~)i{(ll')ij""f SI i-"jLL~ [Ji....j~LL i~'dJ 1..) i :: ~~~A7~::;'k~ !~~:i1~JV\:~~/~A rt L ~L-~])~~ 83 \).A:()""^I','L/'\\vy~r>~~J '-is' 1\\J"l",\\.-u,\_:..o-cc..., f/ c,;?-'1. I 84 IGl~" Il'J~~ '/, /iril~~t~ d', D,,~L;z; _It,~~_ /; ~J:(:~ ; 85 CDI\I\\ e Br\lI\ '<<;/ '-I~7A k',Jllnj l<, 1 d :~1'-1'-<.-"- "~,/ lG-_ 1.2-J'-h..'''} 86 t~),i.., r~ J-,LST1 w 5~~el..,\C( \.-~ c. ,/LI ;17...~- .t~/z't/~!) 87 ~~, l ,~(. n1i" '-"" II' 'I ) ,-v so'" ,110" :,U,C _/-~;/ {' .0</rv{<; ~ "I -~ '.;/" ,_. 8{-!;:i-~_'.2Eo44.'n" ,,'~/7f ,/)5g-J/h, ('IJ./~7-' "~""-:7~ 89' /(o6t)[l T~\U\\.,- tfb.'l 7Ulk..Jz.. ~r ~/r 90 n\~L~~V't"(,U)LOn'\ ,~lr(\\ It'.LU~ 2',:T "fL{~' LL\.. 91 'Ci)1 , ~ ' y~ bt ~ -:J~ 92 Il\~ Pel .Ai:. 4W1 Telkv ~jf 93 'ljk,r tiff )(1/, f', I~/l/ ()r 94 ~~Vcv)\. ') " I ~ L! 1"-- "1~/ ,\ 95 (' ';;tUb, Ii L/y-l L-/~-l ttA,-dflL(I\/t/i 96:, ' 'flY-X '.'ct \~ ~)c.J (:' v 1 V/' . '! " 97 . L . ~" (~, ,'1/ \ \ '-L-- ty': (, 'e"/ \(A / . @ 98 1\\-..J\f\{\ It.~\\j\Y\ 1 4J(')1-b\ev-~l Y I' 99 \.1f)sJLh~\'L . 7,)'2)'''-.) ~/'J-r/... 100-'r\ r...., /', ;' C. - '{ d t'... \. _ .-l.c-_'\'~~'Z':- ( / ')--/L -- . 101 'jl-t\-tJ t'iL l~ l. <; \0, 44ft 102-::S~'_\,$~1 1/11 LlC;; ("'1: .of .'~. x',...'W><: . c'- ~ I<\..,rL . . - . / .' - . . c",.- -?.-----::. "---' / ../ ~~..----;!'?-,- c..au.../i<:..{' """ p- '7 t-Uii'v....' r. ~ t"L{> L T7 : 3~.~- . ;i?J'T1"CIk-J) ~~rvbWI....b~~ CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT )(XP~~~-C<'.,c.('.iX-C<'-C<',c(',c(',c(',c(',c(',c(',c(',c('d',c<X;<',c(',c('d'd'd',c(',c(',C<K;<'~~-C<'-C<'-C<'b(',c(',c(',c('d'd',c(',c('-C<'d'd State of California countYOf~ ~ 1/ a- /0 (.. ;' , Dale appeared Ki:JI;-.l IJ MWSt::..-r7f "'b~1L On before me, itle of Qfiicer leg.. Jane DOlj, No ry Public) personally F. m i<I d.-1f1 JI- L/ Namp(sl of Signerlsl ( ~sonally known to me --proved to me on the basis of satisfactory evidence to be the person(st-whose name4s) is/~ubscribed to the within instrument and acknowledged to me that he/~t~ executed the same in his/h'8J:L!-"~ authorized capacity(ies), and that by his/heI:ttImif-- signature(s) on the instrument the person(.s)., or the entity upon behalf of which the person~ acted, executed the instrument. w~smY:a~ ~ 8'9'"'"'8 of Nota" P"b'" OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document Place Notary Seal Above Description of Attached Document Title or Type of Document: ""Pc II T/OrJ 1'"\-//'-1/ D.i- Document Date: Number of Pages: y Signer(s) Other Than Named Above, Capacity(ies) Claimed by Signer(s) Signer's Name: c: Individual I Corporate Officer - Title(s) I Partner - ~ Limited General Attorney in Fact Trustee Guardian or Conservator Other' Signer's Name' Individual Corporate Officer - Title(s)' Partner - Limited General Attorney in Fact Trustee Guardian or Conservator :J Other' Signer Is Representing: Signer Is Representing: ""<'A.;<U:;<U:;<X..'<X;.'<X;.'<X;.'<X;.'<x.'<x.'<x.-<:x;.'<X;<u:,;c<,,'<X;.'C,(,;C<;;c<,'<X;.,<<,<<'C(;4'<U:;<O(;4'<X;.'C(,'<X;.'C<;.'C<;;<x--<:x;.-<:x;.'C(;<'.(;<X;C(,;4'<X,;<X;C<;;<X,'<Y, @2004Nallonal Notary ASSOciation. 9350 De SotoAve" PO, Box 2402. ChCJ.tsworth. CA 91313.2402 Item No 5907 Reorder' Call Toll-Free 1-800-876-6827 We the undersigned support the preservation of and landmark designation effort for the Olinger property at 7495 W. 29th Avenue. ' I Date : /"> ftc. \ ,,--/L>) ) IZ/zS /' i 'I 103 / ~ t 7 ~"\ {~ lOi /'.'- OJ / if?/~ "jJ ( (-1 ~ 105 _' /{ -/ }:yO/,l. -/.( /(-- , , \, 1:- zs tl Vc.~ 3-L.......! ~ / , __H: -,?'t- I _,. ,r i C~'riJ Ilt(o"7':/'- J..; J/ ~ L~N &t.-/ 108 109 ' 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 ! i 127 128 129 130 131 132 133 134 135 136 : e"o.....<..'cc.t:c,p h'j (<.-.::.."'.0 e, -...t...I\..'''1:7':4 K'~~-/- ~~p9 /Jc--i4 fill"'; 1.ATj'f~..-J>- CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT ';('..c<'.c<'.c<'.c<'..c<'.c<'..c::<'.c<'..c<'..c<'..c<'...c<'.c<'.c<'..c<'..c<'..c<'.c<',.c('..c<'.c<'..c<'.c<'...c<'...c<'..c<'..c<'.c<'..c<'.c<'..c<'..c<'..c<'..c<'..c<'..c<'..c<'..c<'..c<'..c<'.c<'.<x"""..o('.c<"A:'X State of California County of d IUJ.. ~..."P',; ~ On ~ ~ I- ,before me, , ,/ Date personally appeared K~ V I "" } ss, ~CTr,j 0 -});NSC/!-f, Name and Title of Officer le.g., Jane Doe. Notary Public'~ M~r F. (Y) l( 12 P J-J.l( Name(sl of Slgnerl~ --personally known to me -proved to me on the basis of satisfactory evidence to be the personleTwhose nam$t-is/~subscribed to the within instrument and acknowledged to me that he/sl:leftl:.ley executed the same in his/t:lefltfleir authorized capacity(ilo&), and that by his/herftReir signature(*on the instrument the person(l;j; or the entity upon behalf of which the person(~ acted, executed the instrument. Place Notary Seal Above OPTIONAL Though the information below is not required by law. it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document Description of Attached Document . Title or Type ot Document: cfJ e r / n 0 rJ I "1.- /~ y / () 6 f Document Date: Number of Pages: if Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name Individual Corporate Officer - Title(s)' Partner - i Limited General Attorney in Fact Trustee Guardian or Conservator Other. Top of thurl'b h~re Signer's Name' Individual Corporate Officer - Title(s) Partner - Limited _ General Attorney in Fact Trustee Guardian or Conservator Other' Signer Is Representing: Signer Is Representing: ,'.<YX..'CV'c/".'CV'CV'CV'C<-'C:X;<X;C(;C(:<:,,)C(:OC'C<-'C')C(;<X;CI,,-C<:-'CV-C<:--C<:-'CV'C<--C<:-'CV'<X;C(:C,",'6<,;Cy'Cy'C<)C<o'C<)C'Y",",'CV-C<:-'<X';C(;C<:;-C<:-'O< (92004 National Notary ASSOciation. 9350 De Solu Ave., P.O Box 2402. Chatsworth. CA 913132402 Item No. 5907 Reorder' Call Toll Free 1 800876 fl827 We the undersigned support the preservation of and landmark designation effort for the Olinger property at 7495 W 29th Avenue' , I 'Name 205 206 , I 207 '((\v\\--kv 'y\U~i:'/y' A- . ." 1\\i;1 . 'vlct \ i'Xl' '_;'1 /-) ~.-c~ t. ~'_-,/ .; .....'~i'1.__.c,.;.:. .;. 1< 208 ,'. /. <.. ~ 1-<'::. -(" '- (. r- ~_~~ -~(t 1. r... I 209: '.ILL"" 0...::.: j 7~J/,-",_c- ). , 210 -"J .. , 1. ,./ , . ).L....... ,7 ~.L, I,. \. ~ <.I. '.--,J....- 211'/: . ~/"I,'/'/'P,(}..c.{) ~ I~... <.-J )",-1~. I..: '-Il~ 212 ""l, ~ l.0w 213F'c.~~lL')'" ~~L~f{~ I 214 J-I-{tJU 7Z (}; j}(Jtt. r/c. 215 , ! "J.....,..--.<.. Z. L--':':'~)'u. " I ..... '1 216 n n ( If I,?, C 217 ;3t.'13 (1~1~ I S .sC~1 I " 218 ! / '//0\ v (',~,/F /-1 i ,LJ I::/"~ I 1 'I JJ ,I' 219 I r . ,II) I \i~',' ).) J.t).,1 Address Llll ':;fJI-cr Ce c)t-,.zd I WI ,- ,I), :!L.':.J {If),',,!i cT '-I! <"~- /' '''f'-''' <;. . . , ~ ?, 'r ; . ~ /11, ('4' ~r1, {7' ....... I' I ~ II h.~ '. (' .J I '-. (,. , . 1 I ' /' . . " , -'-4- L ~,~, ' /,_ ~:;;-' - - /. /' ( ,r -I>~~' /!4"", ',,' - , 'J'.!M ' f,; ~ !(.J.lvte {I - '- L Y Date \)- 7x, 6~ '7., , .- k / .) , 'I L " , I Il./y/r\" /. .7 ~>~ y(/ ;_ y- /' - I;' 0'1_.15- I/. J, ~,."" ;.1(./t)i ,~ Il~:Zjj\'l' li....;' I I. J. : i^l~C'/c;J /.2 he) S- f .. 2 -elk" / - 2 c'( I c-" ( ~l: le/, "-:F';- L.. I I ' I J _) ( !: ,~'[ ~ # -, "" .( 7" /4~ It( "",I; 'I U i'Lc 1~j'n/}~ ,~ I~l o {k'*'4 :2:" I " ~~,._J ( I ,~'(};~1>-r.~~' ,j' r/:" -,' I- )' { , (C';:: ~ .- '". , //( I' /" - "% < ~ (;(" ~ { '. i- :'_L v iVy )! )' i) L '- / . \.. ...---- / 2 (){~ (' " C (. I / ~ \ ~l t-{ / I 220, 1,-1" 1/ f-I/t l ~)( [.c. c II 4 i 7 i. v\ II \, ' ., ", ',' "-- L_ __ (, .( ( I '- <,., ::;L{::~~' \~ :~~{ ~ ~~'~ C1?c",U e~'~1e:frfi ;; ,,'{, 22~ .'<'.()Pt'T\SJ:,]!,-- "x(5') .to,ft''7St, 1,/L,<.:./fcJI11J.': /- )'N, ; 224 ~ !POI) c.-/c./ P..Jf! C'IJ'-((_ 7 S J--<.) L~' ~/!c/I{;;;{/.z, ,./tL~7.~/2{.~__l~~/- )ut 225 :)1t(y I /L{ AJIIJ/s,:.-h 7s:cj{! [LJ YL. 0-./h-I", Cj'-"'t<.}_ /!/~/to/'-.u4<.,-- -S 'CE' ,226 .'.vl~{\F-('/~ odl: 7Lj?c~VJ 1.j6"'''''fj\)CO'. '\l/~LC,-v-\.cDe/c-;,- 0)'-1IZJ /-]'()6 I 227(0f1f:4t{.~ "/-> 'j::, V()hC(-~ 'I ("1 t':' /, <''-is 1- ,;'6~ 228 r-il/1 {' ;(,"-0/ I 7 4- I~ 1 iU -I ( il..l /.. /1. "C (-; i( {, 2( t- ~ C'(, 229 I"v\v.rfr. {Y\.CCGilc-, <1~ L'veb.dc lYIe,dc.;( ~Clf'.r~ )-.3' (.1.- 230 b J..J ~ V< \ ~ l' ~\J' "\ V'I u l \.\,,)1,- '~I\ ~r..tJ:t{\) I /;/e, L, 231 f5,^U\ ( F-",,,., I c!i:,J::,<' (__f'.(.;,.-.-..... '), '21 ) r, r:.~ / /? lOt, I~' J:z! (L ~L~" I II;!". C' IC7~J Lu'fl /fvi ..-:\ Lr ;; <:l.) 'jA.-'!.-'1..-d....?./ <-I,M) ~ v. '-'-' j\- ~.zl S F I -\I f (~ "S+ '--/3,/0 q)(/;7L '/IV [ 1<(,1> fL. L.<f"d>~ ,} .. I -.'1..' , / /' I (I I." IJ 7 L/ (]t::; b1.{.-tf ~'J, /, I ( , /-f J J . :_, ( ) , (. 1,j! , J ~r i ,0 -1.//,) -//E/c-'C'i:' :;; ,. r.; -~, ,urn) ,)f Jefferson "ttNrvi1fJf< I~ J1. tJ..Pi+ V; appeared beftw 6~"'" ifCl:> \ ' p-; '" .'- J I ....... ' ,) "$;" .A-..fl "'/ \; <<.1L .r-\. ".:: . ", v.' 'metllls~day"& 'J' V'II'- dl,UlV ... . '^1'"" ,,,/. '-? ---.- - 9__ -('", '" ,. "!~',.i;-),. f)' /; 1 I ~ ,,; / l... 1,,(, V c..,,;';'L.:.~<.i t';\.I33 ~:errlb2f 11, i:.vvO We the undersigned support the preservation of and landmark designation effort for the Olinger property at 7495 W. 29th Avenue. 171 172 173 174 175 176 ! 177 178 179 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 Name I ' ........ ... ') ;..~~, ;- ~ / Cl\S~t' 'Lc. _... ._<-'-v- J ~ '( 1 'j' ..,,:j. , I !' /, ',/ I tr l 'l!.)1 ~/~'-, f~' II C'<'t!-.Jft- //. < 1-< _'_L"'':'' r L,~ (.-' ,:: \\)1 \. ...-,... t \"'1l i-:")l.'~I\.J ~~ ~ 1.... rr ~, ~..-' { I l/l?~ :, '( "'C ~~ I ). \ ~ ' .. ,,\ \ ~ ~I ~ ,~ \\ \ ..... L --...-t._-'-- .... ~(-,,/.. '! j... '. / IiIS [J'7 j/[ 7/ /lCJAI c:-y Address "-,, t:. I I~"""':;' ;:) \' I /. ~V''--<:: ~, (') ~ 'I - , i'. ,I. , \ , l//cS- C'bs >c J / ( ':> {I I ;.. '-,/ " , 1" ( ../ . , - ). t ( ~ ) I " o )',"1'> '-'11'j ) I _. , _' _ l' ) ,,>:X (.f i ~j ){, ~9~/"' L [I),\t . ! -r__ I I ,~",-/.j. J",' . , <- " L. '101'(; ''-I-' 1"......\ \ I.J ;> ) i~. ~ ~ _ 180 ['\d,,,l) }-\.;i.f_G:tr' 181 ;N'/t:-)J,) (4)'J /J 2)_ 182 \ l \ \,;IJ jy;,. 'i~~JJ'\A I 183 'lfL.."-......,,.ffl\:ji--!hLd~,( 184 ! ... ....... L.. /I_.k' ,;' c '-, 185 :/, " - L']~';' /. f --"c_v\A.../ ,- ......","-4'- ~\! ..-~ '\..-; ri 186 YYi (. ,~ I' , ,;! \. . l. I _ ~ t , , ' <-'; ) ~). ,;., ' .. .J':_J{ l . , _L _ . '-, l.J1 ~ ,~) L ('-..>' / ,...:7' I, . ,,; l (,;I I /-> '> f j r' C" , -t',j 'ii' .. r i(\:(/l~, J;' I (...-') __"-J"" I , c-'~ , '> '- I J Ct t' C VIAll / ) i Signature .... (. ....... ... ... ~.. I' -1' t I A-.w;-~ ,-'\... 1..J./'-.~ v.-! ....'-- \.- '.J I - \". {. ; '1 ,. ~/ /' ~ . i..(.""'--- _' j ;f ~ ..... / / , , /' / /(. ~ .. "./ ~ -~ ~~'-L. : ~,,< ,- (. ! " J ,'- \. ~.' I./;~' , , ~\ .', . _l ......J t _-' L~ ! _'1'.. '.' , ' ! . Ie " , . ,'~'f ~ Date l'i , .7 1/;/ / .~ ( I 'i / ' I /-- .- '''1 0<. ,/ .j. <:-...... j I 'r,.,J'f::t;a /t il-l ,I t..,.. 7 II ',' r I L e L ,-~ / / /,/ ( , ~",. ('- ~. i" j \.. ... ,'>:"1 \ ,~.t I J II ; t1~" ,,'....I,...t- , ~L "-- L/ ~u 100.J..tH/LA')( $/~ /\,: :'-'\,< L l../ I\.. l ('- 1 ,''-. l (. {i --J... ~ _ tv......r",,"" \.::.' ;1 I _, , , , , j\'-4"'''' ~ I ../J~ t~ "L.l ! ~,~_:. 1 _ / :I;<~': Ii...,.. /( J:l~ , ()" --- t ("l,- L t... ~/~ , ". j ...."---..~.. - -, , 11 . ... v .I'" -L I..,~ l.,-tt - ~ ~ -..> ," , JEANN~TTE MALOUFF NOTARY PUBLIC STATE OF COLORADO (My Commission Expires 09/13/2009 ,I .j /, ' <' .7 /- , Ie '-' J 1 I' J II " /(, i - t :.. CITY COUNCIL MINUTES January 9, 2006 Page -2- Motion by carried for approval of the Consent Agenda; seconded by ('tL 1\..."- - \ PUBLIC HEARINGS AND ORDINANCES ON SECOND READING ,j Item 2. A REQUEST FOR A SPECIAL USE PERMIT TO ALLOW A CAR WASH AND A REQUEST FOR A VARIANCE TO FRONT YARD SETBACK FOR PROPERTY LOCATED AT 4470 WADSWORTH BLVD (CASE NO SUP-05-05 AND WA-05-24) (KWIK CAR) ~Item 2 wase' tr.oduced by I \/(,'l, \" I' -0 "I ('l \J..X----" A/~n White presented the staff report Motion by - Item 3. A REQUEST FOR HISTORICAL LANDMARK DESIGNATION FOR PROPERTY ZONED RESIDENTIAL-TWO (R-2) LOCATED AT 7495 W 29TH AVENUE (CASE NO. WHL-05-01) r-~ I Item 3 was introduced by k,"ltw-t'l ',_ '-- '--t!L- ~--~ -) ;f-- ) l---' l-e.lC.t l.n ",-i <.J"..H,<' \ \ ~ , r ~ 'NV"'I J) ORDINANCES ON FIRST READING ~ 1-- LuY-ilv'\; ~ qf" \/t" "/ COUNCIL BILL 01-2006 - AN ORDINANCE ENACTING CHAPTER 20 vi; I OF THE WHEAT RIDGE CODE OF LAWS, ENTITLED STORMWATER J QUALITY AND CONTROL. Item 4, Council Bill 01-2006 was introduced on first reading by Motion by to approve Council Bill 01-2006 on first reading, order it published, public hearing set for Monday, February 13, 2006 at 7 00 P m in City Council Chambers, and that it take effect 15 days after final publication, seconded by carried CITY COUNCIL MINUTES January 9, 2006 Item 5, Page -3- COUNCIL BILL 02-2006 - AN ORDINANCE TEMPORARILY SUSPENDING THE ACCEPTANCE AND PROCESSING OF CERTAIN DEVELOPMENT APPLICATIONS WITHIN A PORTION OF THE CITY OF WHEAT RIDGE, GENERALLY BOUNDED BY W. 52ND AVENUE ON THE NORTH, TABOR STREET ON THE EAST, WEST 1-70 FRONTAGE ROAD NORTH ON THE SOUTH, WARD ROAD ON THE WEST Council Bill 02-2006 was introduced on first reading by Motion by to approve Council Bill 02-2006 on first reading, order it published, public hearing set for Monday, February 13, 2006 at 700 P m in City Council Chambers, and that it take effect immediately upon adoption, seconded by carried Item 6. COUNCIL BILL 03-2006 - AN ORDINANCE AMENDING CHAPTERS 22 AND 11 OF THE CODE OF LAWS OF THE CITY OF WHEAT RIDGE CONCERNING TAXATION AND BUSINESS LICENSING Council Bill 03-2006 was introduced on first reading by Motion by to approve Council Bill 03-2006 on first reading, order it published, public hearing set for Monday, January 23,2006 at 700 p m in City Council Chambers, and that it take effect 15 days after final publication, seconded by carried '- DECISIONS, RESOLUTIONS. AND MOTIONS Item 7. Approval of a contribution to Wheat Ridge 2020 (WR2020) in the amount of $1,000,000 for the purpose of developing its capacity to implement the vision and mission of the City Council as outlined in the Neighborhood Revitalization Strategy Motion by to approve a contribution to Wheat Ridge 2020 in the amount of $1 ,000,000 for the purpose of developing its capacity to implement the vision and mission of the City Council as outlined in the Neighborhood Revitalization Strategy; seconded by carried CITY COUNCIL MINUTES January 9, 2006 Page -4- Item 8. City Council Board and Commission Appointments Motion by to appoint ' r' 'cl'~ t'.-: t,~ to the Cultural Commission, term ending March 2, 2008, seconded by carried , . I /l j, J (.., /? t (t,'C;(/, 't(..,~" Motion by '~~ '- '1 to appoint .\ . to serve as the City Counqil r~Pfesentative on Wheat Rid~e 2020, term ending February 23,2008, seconded by ll-ttc'u- carried -', ( , I ,.. I " Motion by S ;1,..\ \..-. to appoint fr'- \,{. \, \ ,::t-)", "^- \, to serve as the City Counc;il rep,resentative on Wheat Ridge 2020, term ending February 23,2007, seconded by \ rAtlyL . carried ~" /./ I Wn~I,,~.i.L/ \~tem 9. Ratification of Mayoral Appointments. Motion by to ratify the District II mayoral appointment of to the Urban Renewal Authority, term to expire November 2010; seconded by ~L 'tv'l-t~ ,.., Carried .. (. L' seconded by C'Gkt>( j to ratify the At-Large mayoral appointments of term ending November, 2007 and term ending November, 2010, carried'? - C! ( Motion by - CITY MANAGER'S MATTERS - CITY ATTORNEY'S MATTERS , . \... L H... K-tV<{.A~, " l\...... (j,./)..... CL I' I Tl(v~ . / / . ,'(:, J'/t ~'--- -k,; t ,_'/\ )1f-l_t_...... _ i....AA ,.,t_ t~" 'I ) , I i.. I - " ( ) { tL!i1--f..C CITY COUNCIL MINUTES January 9, 2006 Page -5- ELECTED OFFICIALS' MATTERS Meeting adjourned at p m Pamela Y Anderson, City Clerk APPROVED BY CITY COUNCIL ON JANUARY 23, 2006 BY A VOTE OF _ to _ Mike Stites, Council President The preceding Minutes were prepared according to ~7 of Robert's Rules of Order, i e they contain a record of what was done at the meeting, not what was said by the members. Tape recordings and video recordings of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions. - (CJlJW ~ rMIIl!JmB CITY OF WHEAT RIDGE, COLORADO \;./' Januarv 9. 2006 :f. . j .(. . 'I, ~ v") ~ ~\~~'\iMayor DiTullio called theHegular C~Council Mee~ to order aj.7:00 p m C,.9!lncilmembers t/ . l' present: K~n AdamS, Kare~rry, Dean GokeY, Lena Rotota;Wanda Sang,barl y &\ ,&lL., c..~ \j \' f Mike ,?tites, and Terry Wombl Also present: City Clerk, Pamela Anderson, City Manager, Randy Young, City Attorney, Gerald Dahl, Director of Community Development, Alan White, Director of Public Works, Tim Paranto, staff; and interested citizens APPROVAL OF MINUTES OF December 12.2005 Motion by for approval of the Minutes of December 12,2005, seconded by carried CITIZENS' RIGHT TO SPEAK - APPROVAL OF AGENDA Item 1. CONSENT AGENDA: A. Award ITB-05-48 Prospect Park Ball Field Lights Upgrade in an amount not to exceed $275,000 B. Award SOQ-05-45 Parks and Recreation Needs Assessment in the amount of $50,000 C. Award SOQ-05-46 Youngfield Street, 38th - 44th Avenue Improvement Project Design in an amount not to exceed $381,070 D. Motion to adopt the 2006 City Council Regular Meeting Calendar E. 2006 Scheduled Fleet Purchases in an amount not to exceed $261,205. Consent Agenda was introduced and read by a Th, "'W ,ca, P"'""" ,hull,"",_, ",M "D ,h, hal. At the ciN council meeting Alondav Januan 9th. .., PM, the {ate o{ the Olinger property will be on the agenda. Should it receil'r! historic designation and perhaps have a new liti- us a landmark Wheat Ridge Ii- bran" Or dues Lit) hall need to he jar-sighted as to pussihlv expansion across the street) 'fb lose the uniqueness (It this property with its loveh rose arbor to vet another corner with a hank and jast ji)()d restaurant would truly he a luss. .* The first 2006 Wheat Ridge Hislurical Society meeling is Tuesday, January i Olh at .., 30 PM and regardless (!f Ihe vote Monday night we will have much to talk ahO/ll. . .+ .. ... . .. .+. . ++. + ..... +.+ Ille restoration work on Ihe Baugh House is m/)\'ing righl along and a wind-burned Bill Bailey hus a few recentlv discovered surprises to share with us at the meeting in lale Decem- ber Bill and our prl~ject manager Lee Callas met with their archited Chris Fisher and ironed out the latest contingencies that had arisen. Bill and his crew working like moles during the 5" days have just ahout completed all the interior finmdution work. ,Vexl cumes a visit from our state preservation specialist for a site inspection ~e have a wonderful! bit (If news to share ahuUl the wllter tower donated by Ihe Prehn Family, On a Friday in December a memher of Que!J'tors - Connie Traux stopped by to visit with Bill at the Baugh House Ihen came on down 10 the museum and made an ojfer to take on Ihe res/oration of Ihe water lower as a Questors Project' Wow, we're thrilled and look forward to seeing Ihat charming piece restored and placed where it will serve as a very handsome land mark. Claudia Worth will he giving a presentalion 10 the Questors al Iheir meeting on Wednesday. January 3re/. l: ~~ .. '\y(..'r~ So ~ClIM.lt. yu.L. tnC4t ~Cl. l'rfL"l'll=QM"'~ ho.t;) tk~ JonSi~t to Sew," .sOMll.tC,in~ t{.,~t ~(\S So c.O"MwY\nt-t'!Ac.2. l~ t"lt )')OO~ ~<:) nO\)l ~ I~a.,..t~, Jo~n. G:D.cS')>O\"th~ 18G.'f- 1933 .. >to))' t() SlI.l/(C ,*",Q. 00 tha.ts ,>,ovt~ SC\,\lin~ I \ykct.'tklU- in LA"';)S~A1'11. hol.tSQ.S, Wl4r\l'\Q:.r9, inst:tutions, 01' hUW\(:V\.t~ru. is one. "J O\A.Y" ~W'Q;Atll.st 'P\"o6.(Q,~t, AM;) ~ll: O"fL t~""t o/C2: 6Dth~ I' L~"'st ,,6nt.t. .. Wheat Claudia Worth will be prol'iding refreshmenls for Ihe January meeling using one of the old recipes .from an early cook hook Ihat Lee hought in England many years ago and donated to Ihe museum. In il they spell flour - flower Should be delicious. C;. ); '- v ~ V) -- ~ v "::: (:: ~ a .~ \...I ::r:: "", ~ I'Vj ~ ~:l(:. ~ ""'\'::-..'""::; ~ ;..; ~ (:: ~~'0i ~ ~ ~a~ ~::l..;::;:: '1'hQ. ma.i.n h/1V..S"'-, \'o~e. a.r6ol.J ca(e.tCLt<tr's hG"l.A.Sf.. ~ smc.t.i.. 6arn. .f t~e OLinj~ r 1'roT'/l.I.t~ c:t.Y/i:. tn...Lj LA)1.)mo.rlt..s dU.1l. io ~'- JQ~t te.C4t t"t. Q.Yta. 'Y,,"S OYlCi. j;)ri~"l'"; L~ J(.lr~'AM;> ~;) ~o:st strl.t~t\4",~ 5("'""- ~<<-'t' StY"c1 ')I't."'/l. !Q.rW\~'II'u$U _.i ol.4tf>~;L;;lil'\~' of ,~ lu.~rdtJ 3UY\t..tiCMo.L -~ s"",a.>>",,,.,t Y'u,.'fc..L AVt.hittc.iu.V'AL V\a.tu.Y2. . TC.Cl: (j~QM0 WlWI'fi 2.;' f.-c.i tit. S t~Lt. or te.t. O(~~~U' l.t,sl;>b\.<:,r.:. Sll.ts t t D,l1Cl.f'l ft"1"n\ o)'fit.Y nta1-or;t.. ~~Q:.S f it ~ bt. t~~ tN\Q.. rt.~Q.~n\t~ co&.\.",.ty~ ~sTQ.'t.L 1'((1W\ ltdrLtt D(a'\'JeY on ~l't- ~T .s(~~.. 1"'t..iS J>Cl.yt.'tu.'UI'" yroru.t't, 'Y;~ ,ts ~(t.8~t .---;,'; 3Yo.C.t.~ , pnSc"Ct., Q~~..s r:c.t'l h.'~il)t'a.o.( 'io.(l.4Q.. to ~~ 'R, JjJt., S;n\f(~ 'Y\4t. it is Q. '(t\. Ytl:. -:'J 6t.QAA.t. fv-' 4Y~"'~ hc.t u. vo.L SfftCi W\,t,,1"\. iVl f"'~~~~~tc.~ j>Y'\~t'l\Jt. ~d;tl'CIY\. T"is lAst ho!JI'k.T t)t\ ,\Ya~~'~ortt. ~t "AV'~~Y\J 6adc...+o AA\ 24"[,9.1" t"v\\f" he.i~tv\S ~ ~'Ya.t'~n(tS.l of OtAi" c:t~ h.:.o..u. AM...) c...~lltS A fLQ:ASh''\~ ...ts~t\.' j'lrt:S~ r\U. Xi .s~C) Y~\'\'\Cl..it\.. < <:t\\'h~t. 1-1.> 03~ "Tt..i.$ is ~ctAt ~1~5~:' \y.~ t~""",lc.~ -h. HQ; YQ.St"'YOu.. ~l>V\" 6(1 ~lt.".."" 1='. M........'f"~ - "J 1,- ..".. ,...., ~ c:c :l(: --------- - ----- - ---- - ---- n o ...-' o ....-t ~ p.. o rJl .-+ e. (I) '(0 (I) {JO ...... r,/'J .-+ (I) ....-t o ~ ~ ...... r,/'J .-+ o ....-t ...... n I-d ....-t o rO (I) ....-t .-+ .... . (I) r,/'J 'Z Q S .... = ~ ..... .... Q = ~ "'t .... ~ "'t .... ~ .... = ~ ~ ('0 fI> ~ ('0 '0' ~ ~ .... = !J(l ., ~d0~?" ...-'\...-'\...-'\...-'\.-\ ~~~~~ ~ r> ~ 'dog'Oo'ti *o~gg I-"~ >-t ~ ,....~ O"~oo~ ~ ~ p c. c. ..... ~....... 0 0 ~'nB-:';:l';:l o .-'. ~ 0 0 -, ~ .... -, -, .....B ;:l ....... ....... :% 0 &. ~ ~ 0>;:'.~'O'd ~ " "" "" 'i3: ';:l r> 0 0 ""g::r"'O'd 0;::+- p ~ ('\I 0- 0 ~ .8: .8: '-' ~ (') ~ ~ 'li:;.-a~~ o (0 I""t ,......-'. ...-. 'd 'if; ';} ';} ~ l""'i c~ '"d (t) ';1.g " (1) ...-. (tI '1..,,1 rP rl (t) '" (1) 0 '" ';:l "">;:'.-,0....... (1) vt; ';:l '" ~'-".?)fJ).r+ -a g;1. ~ 0- v (lQ ....... .......0 !" 8.~ 'd ':tl " _ fii I-' .or_; .'J rl 0 (\) ~ .....~ ~ ::r" 0....... p ,..-'. p......... ?=I 5 'B ';:l ~ ,"" (1) 8". ~ -< ....... '" o 'g' b ;1. "" 0-.'1 og 8". 0' ~ ..... (f) l-h t:h 00" "" 0 ~ '< ';:l ....... 'A " '2. 0 r> :?,. ....... "" ,.... .-' o 0" ';:l ~ 'g g ~ '0 r;; ::r" ~ .... ';:l 'A .' 0 .~ d 0~?" 'Z Q S .... = ~ ..... .... Q = ~ "'t .... ..... ('0 "'t .... ~ z e. ...... o p e.. ..,.;00 B rn)>-? ....... ~~"''ti ~ ~ '" ~'" 0 P.......vOr> .~ ~ ~ 0 ~. 1-'" "':,0 j ~. a a ~ ~ 0 ~ 0-0' 1-'" o-';:l",,,,oo 0.......'0:$:::1:::1 P"'O~$~ g~~~~g: r;;'F'" r;;::r" _ ~. '{i, ~. ';} ~ ........... U1.,..,J (C ('V ~ B-: p' &. :::;-: :?,. .- < ""T -< -< r:Jl vt; o:og.o 0....... 'O~ o"'\;:r vt; e.. ~ 6 g., :e. ..... 0- .... H - ::r" (t) .-' rJl r,... '1..,,1 ....... ;.-' r.p p-. (S ~ < ~ C. n ~ w (i1 ....:::1 ...-. "" 0 ~ :::I n ~ .....';:l p ~ p. ~ YJ+ Tfl ~ 8 g 0 'nO ;1. ~ '". '" '" (lQ " 0 ';:l ~ a 0 0 ~...... rJl lo""'.'<-'t l'""!. J~,..... o ",,~'n(lQ :::I 0~~:::I s' ~ '0 ~ 81 '0 0 0 ..... 0 g g~~~ ,..+ ....... '" .... ~ ~ if.J ,-'H, u .- ~ g.'d g ,....~ w ,-" ~ t:t o Qq' 0 'A ...... 'd :::1"""0" ~ 1-"' ~ 0 ~ ~ ~ P rl -' ... n ('0 0 'if; ?" ';} ';:l 8" ~ 0 ~ "" 0- 0 ,< ~o ';} o 0--' 0 "" n ::r" B-:o g' 'if.~ ~ ~ 0 <5 p' 'tt ~ ~ og1, '0 . rfi~ c-. ~ ;TO -a g.:::I '2. r:;; g r.fJ ~ ~ ~ :?,. 'd 0 ;;:; (t ~ '< '" ~ g 8'. 'g'ifl 5 '" ';} .~ o ('0 .~ ~ 0 <3 >-1 ~ o -, ~ .... fI> r:::t ~ fI> ('0 ~ Q = Q = ('0 Q "'t S Q "'t ('0 Q ..... ~ ('0 '0' ~ ~ .... = !J(l ~ "'t ('0 ~ fI> Q ..... fI> .... ~ .... o::'l n ~ = n ('0 ., '(0 (I) {JO .... . r,/'J .-+ (I) ....-t o ~ ~ ...... V1 .-+ o ....-t .... . n I-d ...-' ~ n (I) r,/'J CI'rY OF WHEAT RIDGE ~ '-1:~ PUBLIC BEARING ROSTER AGENDA ITEM NO.3. PUBLIC HEARING BEFORE THE WHEAT RIDGE CI'l'Y COUNCIL CASE NO. WHT.-O,)-Ol COUNCIL BILL NO. TITLE: A REQUEST FOR HISTORICAL LANDMARK DESIGNATION FOR PROPERTY ZONED RESIDENTIAL-TWO (R-2) LOCATED AT 7495 W 29TH AVENUE. (CASE NO WHL-05-01) YOUR NAME AND ADDRESS "" 1- G\C\ \ Mo,f; \ ?900 We ~s-lC', s,+. "VlAu 5-t "q " ~~~~ CHECK IN FAVOR OPPOSED > \=- ?iE:..r I c;. rJ,tl.'I' i~iJ '}... ,DtitGjJ:''f"I'',o ~ b.-\-,\ -c:: !\ D \> "- P j" (pR\"'~ ) . \\ "",.l C,<<H"; Z- ~.o vJ <g5~'''' i --I- '" 7YwQ (fi1b ;) q L/ > ~~ \ '- ~ ""- ^ ~ q')~ ::Z'l{..ucr~~ I-' : ~ _ J"" J' 30 I (j (,fi' b,Jer ~ A f.-.\ cl ,,-l~e.afv' S~il7C / _ I~' . I lW)Jf'Pd.\} 41 t<A>V1rv ~ __ .~;,o ~ () iJ p,{ N"I' c L' J ~ .~1~ ---~~,~ '- ,J(~ ~jJ2/I/ Ie ~ \ \ ~O-(,! cD ~ldl~~ 'S"5~' S\..wt<~ 'l"<f) r ct J vJ, it- s ~os<' \ \<v,lL\ bLE-E Cf\tU\S ~\=,dil>. CoL\es ~ ')/;JfJcff C~dJL .jA.,,^~ '6 6~ 0 \JJ' o,->",p,o> __ C\\ tili:"'\ 1rL~ x fC- /' ~ :;/ V / ~ ,y/ / '{/ / ITEM NO' ~ REQUEST FOR CITY COUNCIL ACTION '~$~' " .0. ~ COUNCIL MEETING DATE January 9, 2006 TITLE: COUNCIL BILL 01-2006 - AN ORDINANCE ENACTING CHAPTER 20 OF THE WHEAT RIDGE CODE OF LAWS, ENTITLED STORMWATERQUALITY AND CONTROL D PUBLIC HEARING D BIDS/MOTIONS D RESOLUTIONS ~ ORDINANCES FOR 1ST READING (Date' January 9, 2006) D ORDINANCES FOR 2ND READING QuasI-Judicial D ~ ~~mb ~~ ~0. City Mana rcJ - EXECUTIVE SUMMARY: Staff has developed a stormwater qualIty and control ordinance in complIance with the City's Colorado Stormwater Discharge Permit. The ordinance enables the City to effectIvely manage various storm water dIscharges, as required by the State permit. The ordinance has been developed from a model ordinance and ordinances in place in adjacent municipalitIes and must be in place by March 2006 The ordinance has been revIewed, amended and approved by the City Attorney. COMMISSION/BOARD RECOMMENDATION: N/A STATEMENT OF THE ISSUES: The EnVIronmental Protection Agency established the National Pollutant Discharge Elimmation System in 1987 to implement the Clean Water Act. The City of Wheat Ridge was required to obtain a State of Colorado Stormwater DIscharge Permit from the Colorado Department of Health in compliance with the Federal law. The permIt required the City to establish a Stormwater Management Program to I. Implement a storm water quality mangement program and means of enforcement. 2. Track progress toward goals. 3 Report on program progress. The permit requires the CIty to address SIX areas as follow: 1. Pubhc Education. 2. Public lnvolement. 3 IllicIt Discharge DetectlOn and Elimination. 4 Construction Site Runoff Management. 5 Post- Construction Storm Water Mangement. 6. Good Housekeepmg and PolutlOn Prevention. Specifically, the City must establish a means to enforce mmimum control measures in areas 3, 4 and 5 The proposed ordinance will implement the Federal requirements as outlined in the City's State permIt. AL TERNA TIVES CONSIDERED: None FINANCIAL IMP ACT: No additional budgetary Impact IS anticipated from the establishment of the proposed ordinance, as the activities required in the ordinance were anticipated as the CIty'S Stormwater Management Program was developed. The management of the Program and enforcement ofthe proposed ordinance will be performed by current staff. There should be no additional financial impact to residents by adoption of the proposed stormwater enforcement ordinance. The ordmance provides for local enforcement of State and Federal regulations currently administered by the Colorado Department of Health. RECOMMENDED MOTION: "I move to approve Council Bill 01-2006 - An Ordmance Enacting Chapter 20 of the Wheat Ridge Code of Laws Entitled Stormwater Quality and Control on first reading, order it published, pubhc hearing set for Monday, February 13,2006 at 7'00 p.m. m City Council Chambers, and that it take effect 15 days after final publication." or, "I move to deny Council Bill 01-2006 -An Ordinance Enacting Chapter 20 of the Wheat Ridge Code of Laws, Entitled Stormwater Quality and Control for the following reason(s), Report Initiated by' Report Prepared by: Reviewed by' Steve Nguyen, Engineering Manager Tim Paranto, Director of Pubhc Works Randy Young, City Manager Attachments: 1 Council BIll 01-2006 060109 CAF Stormwater Enforcement Ordinance. doc Item 7...January 9th.... I further move that the City request the WR2020 Board of Directors to develop fiscal controls concerning, but not limited to , the following items: Investments Purchasing Travel and expenses Thresholds for approvals of expenditures Oversight and audit CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER Council Bill No. Q1 Ordinance No Series of 2006 TITLE. AN ORDINANCE ENACTING CHAPTER 20 OF THE WHEAT RIDGE CODE OF LAWS, ENTITLED STORMWATER QUALITY AND CONTROL WHEREAS, the City of Wheat Ridge is a Colorado municipal home rule corporation vested with powers under the Colorado constitution and statutes, and WHEREAS, as of March 10, 2003, the City is required to have a State of Colorado General Permit for Stormwater Discharges associated with Municipal Separate Storm Sewer Systems, and WHEREAS, on March 5, 2003, the City of Wheat Ridge applied for a State of Colorado General Permit for Stormwater Discharges Associated with Municipal Separate Storm Sewer Systems, and successfully obtained Permit Number COR 090015, and - WHEREAS, as a condition of this permit the City is required to adopt an ordinance addressing illicit discharge detection and elimination, construction site stormwater runoff control and post-construction stormwater management; and WHEREAS, it is deemed to be in the best interest of the public health and welfare of the residents of the City for the City to be in compliance with the State of Colorado General Permit for Stormwater Discharges Associated with Municipal Separate Storm Sewer Systems, and WHEREAS, in order to accomplish this end, the City Council has caused to be prepared a new Chapter 20 of the Wheat Ridge Code of Laws, entitled "Stormwater Quality and Control." NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO' Section 1. A new Chapter 20 of the Wheat Ridge Code of Laws, entitled Stormwater Quality and Control, is hereby enacted, to read as follows CHAPTER 20 STORMWATER QUALITY AND CONTROL Article I In General Sec. 20-1 Purpose and objectives WRPW0111 ATTACHMENT 1 WRPW013 Sec. 20-2 Definitions Sec. 20-3 Applicability Sec 20-4 Responsibility for administration Sec. 20-5 - 20 10 Reserved Article II Illicit Discharges Sec. 20-11 Illicit discharges prohibited Sec. 20-12 Illicit discharges exempted Sec. 20-13 Illicit connections prohibited Sec. 20-14 Requirements applicable to potential discharges Sec. 20-15 Best management practices Sec. 20-16 Access and inspections of properties and facilities Sec. 20-17 Notification of spills Sec. 20-18 - 20-30 Reserved - Article III Permits Sec, 20-31 Applicability Sec. 20-32 Technical standards and specifications Sec 20-33 Construction stormwater management plan Sec, 20-34 Post-construction requirement of permanent BMPs Sec, 20-35 Guarantee and Financial security Sec. 20-36 - 20-40 Reserved Article IV Enforcement Sec. 20-41 Enforcement Sec. 20-42 Abatement Sec. 20-43 Stop Work Order Sec, 20-44 Penalties 2 Sec. 20-1 Purpose and objectives The purpose of this Chapter is to regulate non-stormwater discharges to the storm drainage system, as required by federal and state law and to protect and enhance the water quality of watercourses, water bodies and wetlands in a manner consistent with the Federal Clean Water Act. The objectives of this Chapter are (1) To regulate the introduction of pollutants to the municipal separate storm sewer system (MS4), (2) To prohibit illicit connections and discharges to the MS4, (3) To provide for inspection and monitoring procedures necessary to ensure compliance with this Chapter; (4) To reduce pollutants in stormwater discharges from construction activity by guiding, regulating, and controlling the design, construction, use, and maintenance of any development or other activity that disturbs or breaks the topsoil or results in the movement of earth on land, - (5) To require permanent stormwater runoff controls to be constructed along with development to prevent the deterioration of water quality; and (6) To promote public awareness of the hazards involved in the improper discharge of Pollutants into the storm drainage system Sec. 20-2 Definitions For the purposes of this Chapter, the following words and phrases shall have the meaning set forth in this section Best management practices, aka BMPs Schedules of activities, prohibitions of practices, general good housekeeping, pollution prevention and educational practices, maintenance procedures, and other management practices to prevent or reduce the discharge of Pollutants directly or indirectly to stormwater, receiving waters, or stormwater conveyance systems. BMPs also include permanent or non-permanent treatment practices, structures, ponds or basins, landscaping, operating procedures, and other practices to control site runoff, spillage or leaks, sludge or water disposal, or drainage from raw materials storage CDPHE The Colorado Department of Public Health and Environment. Clean Water Act The federal Water Pollution Control Act (33 U.S.C. 9 1251 et seq ), and any subsequent amendments thereto Director The City of Wheat Ridge Public Works Director or designee WRPW 013 3 Disturbed Area That area of the land's surface disturbed by any work or activity upon the property by means including but not limited to grading, excavating, stockpiling soil, fill, or other materials, clearing, vegetation removal, removal or deposit of any rock, soil, or other materials, or other activities which expose soil Disturbed area does not include the tillage of land that is zoned for agricultural use Facility Any building, including a private home, structure, installation, process or activity from which there is or may be a discharge of a Pollutant. Finally Stabilized All disturbed areas that have been either built on, paved, or a uniform vegetative cover has been established with a density of at least 70 percent of pre-disturbance levels or equivalent permanent, physical erosion reduction methods have been employed Re-seeding alone does not qualify Hazardous Materials Any material, including any substance, waste, or combination thereof, which because of its quantity, concentration, or physical, chemical, or infectious characteristics may cause, or significantly contribute to, a substantial present or potential hazard to human health, safety, property, or to the environment when improperly treated, stored, transported, disposed of, or otherwise manage Illicit Connections Any drain or conveyance, whether on the surface or subsurface, which allows an illicit discharge to enter the storm drainage system, including, but not limited to any conveyances which allow any non-storm water discharge including sewage, process wastewater, and wash water to enter the storm drainage system, and any connections to the storm drainage system from indoor drains, sump pumps, floor drains or sinks, regardless of whether said drain or connection had been previously allowed, permitted, or approved Illicit Discharge Any direct or indirect release of pollutants to the storm drainage system, except as exempted in this Chapter Industrial Activity Activities subject to NPDES Industrial Permits, as defined in 40 CFR, Section 122.26(b)(14), or successor regulations thereto Mobile Washing Operation A commercial activity involving power washing, steam cleaning, and any other method of mobile cosmetic cleaning of, by way of example, the following vehicles, fabric, pets and/or exterior surfaces Municipal Separate Storm Sewer System (MS4) Publicly-owned facilities by which storm water is collected and conveyed, including, but not limited to any roads with drainage systems, municipal streets, gutters, curbs, catch basins, inlets, piped storm drains, pumping facilities, retention and detention basins, and natural and human-made or altered drainage ditches/channels/lakes/reservoirs, and other drainage structures. National Pollutant Discharge Elimination System (NPDES) Stormwater Discharge Permit of NPDES Permit A permit issued pursuant to Section 402 of the Clean Water Act, including permits issued by the State of Colorado in compliance with the Act. WRPW013 4 Non-St?rmwater Discharge Any discharge to the storm drain system that is not composed entIrely of stormwater. Operator The individual who has day-to-day supervision and control of activities occurring at the construction site, includes the owner, the developer, the general contractor or the agent of one of these parties. Owner The person who owns a facility, development, part of a facility, or land Pollutant Any sewage, sewage biosolids, garbage, chemical waste, biological material, solid waste, incinerator residue, ash, munitions, radioactive material, heat, rock, sand, cellar dirt and industrial and agricultural wastes discharged in the water. Pollution The presence in waters of the state of any substances, contaminants, or man made or man-induced impairment of waters or alteration of the chemical, physical, biological, or radiological integrity of water in quantities or at levels which are or may be potentially harmful or injurious to human health or welfare, animal or plant life, or property or which unreasonably interfere with the enjoyment of life or property, including outdoor recreation unless authorized by applicable law Premises Any building, lot, parcel of land, or portion of land whether improved or unimproved, and including adjacent sidewalks and parking strips. - Storm Drainage System Also defined as Municipal Separate Storm Sewer System (MS4) Receiving Water Any water of the State of Colorado that receives a stormwater discharge from MS4, including all watercourses, even if they are usually dry, and irrigation ditches that receive municipal stormwater It also includes storm sewer systems owned by other entities. Spill any intentional or unintentional release of solid or liquid material which may cause pollution of the MS4 or waters of the State Storm water Any surface flow, runoff, and drainage consisting entirely of water from any form or natural precipitation, and resulting from such precipitation Stormwater Management Plan (SWMP) A plan describing the BMP and activities to be implemented to identify sources of pollution or contamination at a site and the actions to eliminate or reduce pollutant discharges to stormwater, MS4, and/or receiving waters to the maximum extent practicable Threatened Discharge A condition creating a substantial probability of harm, which make it reasonably necessary to take immediate action to prevent, reduce or mitigate damages to persons, property or natural resources. Wastewater Any water or other liquid, other than uncontaminated stormwater, discharged from a facility WRPW013 5 Watercourse A channel, natural depression, slough, artificial channel, gulch, arroyo, stream, creek, pond, reservoir or lake, including major drainageways, in which runoff and floodwater flows, either regularly or infrequently Waters of the State of Colorado (Waters of the State) Any and all surface and subsurface waters that are contained in or flow in or through the State of Colorado The definition includes all watercourses, even if they are usually dry Sec. 20-3 Applicability This Chapter shall apply to all water and other discharges entering the storm drainage system generated on any developed and undeveloped real property with in the City unless explicitly exempted by a provision hereof Sec. 20-4 Responsibility for administration The Director shall administer, implement, and enforce the provision of this Chapter Article II Illicit Discharges Sec. 20-11 Illicit discharges prohibited No person shall discharge or cause to be discharged into the MS4 or watercourses any illicit discharge, including, but not limited to, the following (1) and other materials, Chemicals, petroleum products, paint, varnishes, solvents, oil and grease automotive fluids, pesticides, herbicides, and fertilizers, or other toxic (2) Non-hazardous liquid and solid wastes, (3) Hazardous materials, sewage, fecal coliform and pathogens, dissolved and particulate metals, (4) Trash, refuse, rubbish, garbage, food wastes, pet wastes, litter, other discarded or abandoned objects, floatables and cleaning products; (5) Landscaping materials, sediment, lawn clippings, leaves, branches or other landscaping and yard debris, (6) Construction activities wastes and residues including but not limited to, painting, paving, concrete placement, saw cutting, material storage and earthwork; (7) Wastes and residues that result from mobile washing operations, discharges from toilets, sinks, industrial processes, cooling systems, boilers; fabric WRPW 013 6 cleaning; equipment cleaning, commercial vehicle cleaning and substances added to the storm drain to control root growth; (8) Any other material that is considered harmful to humans, animals, or aquatic life and its habitat. Sec. 20-12 Illicit discharges exempted The following discharges when properly managed, are exempt from the discharge prohibitions established by this Chapter' (1) Water line flushing or other potable water sources, landscape irrigation or lawn watering, irrigation return flows, diverted stream flows, rising ground water, uncontaminated ground water infiltration to storm drains, uncontaminated pumped ground water, roof drains, foundation or footing drains, crawl space pumps, air conditioning condensation, springs, individual residential car washing, natural riparian habitat or wet-land flows, swimming pools (if dechlorinated - less than 0 05 PPM chlorine), fire fighting activities, street wash water and any other water source not containing pollutants (2) Discharges approved by the authorized enforcement agency necessary to protect public health and safety, such as flows from firefighting and street sweeping _ (3) Dye testing, provided the person undertaking such testing provides verbal notification to the authorized enforcement agency 24 hours prior to the time of the test. (4) Runoff of roadway and sidewalk anti-icing and deicing agents, provided that they are applied according to Best Management Practices, (5) Any non-storm water discharge permitted under an NPDES permit, waiver or waste discharge order issued and administered under the authority of the Federal Environmental Protection Agency (EPA), provided that the discharger is in full compliance with all requirements of the permit, waiver, or order and other applicable laws and regulations, and provided that written approval has been granted by the City for any discharge to the storm drain system (6) Discharges as a result of activities of the City, where needed for emergency purposes or to protect public safety, if approved by the Director. Sec. 20-13 Illicit connections prohibited The construction, use, maintenance or contained existence of illicit connections to the MS4 is prohibited This prohibition expressly includes, without limitation, illicit connections made in the past, regardless of whether the connection was permissible under law or practices applicable or prevailing at the time of connection WRPW 013 7 Sec. 20-14 Requirements applicable to potential discharges (1) Watercourse protection Every person owning or leasing real property through which a watercourse passes shall keep and maintain that part of the watercourse within the property free of trash, debris, excessive vegetation, and other obstacles that would pollute, contaminate, or significantly retard the flow of water through the watercourse The owner or lessee shall maintain existing privately owned structures within or adjacent to a watercourse, so that such structures will not become a hazard to the use, function, or physical integrity of the watercourse (2) Minimization of irrigation runoff A discharge of irrigation water that is of sufficient quantity to cause a concentrated flow in the storm drainage system is prohibited Irrigation systems shall be managed to reduce the discharge of water from a site (3) Cleaning of paved surfaces required The owner of any paved parking lot, street or drive shall clean the pavement as required to prevent the buildup and discharge of pollutants The visible buildup of mechanical fluid, waste materials, sediment or debris is a violation of this section Paved surfaces shall be cleaned by dry sweeping, wet vacuum sweeping, collection and treatment of wash water or other methods in compliance with this chapter (4) Mobile cleaning operations discharge to the storm drainage system (5) Maintenance of equipment. Any leak or spill related to equipment maintenance in an outdoor, uncovered area shall be contained to prevent the potential release of pollutants. Mobile cleaning operations shall not fluids (6) Vehicles, machinery and equipment must be maintained to reduce leaking (7) Materials storage In addition to other requirements of this ordinance, materials shall be stored to prevent the potential release of pollutants (8) Pet waste Pet waste shall be disposed of as solid waste or sanitary sewage in a timely manner, to prevent the discharge to the storm drainage system (9) Pesticides, herbicides and fertilizers Pesticides, herbicides and fertilizers shall be applied in accordance with manufacturer recommendations and applicable laws Excessive application shall be avoided Sec. 20-15 Best management practices The owner or operator of a commercial or industrial establishment or a disturbed area shall provide, at their own expense, reasonable protection from accidental WRPW013 8 discharge of prohibited materials or other wastes into the MS4 or watercourse through the use of structural and non-structural BMPs Further, any person responsible for premises, which are, or may be, the source of an illicit discharge, may be required to implement, at said person's expense, additional structural and non-structural BMPs to prevent the further discharge of pollutants to the MS4 Sec. 20-16 Notification of spills Notwithstanding any other requirement of law, as soon as any person responsible for any premises, facility or operation, or responsible for emergency response for a facility or operation, has information of any known or suspected release of materials which are resulting or may result in illegal discharges or pollutants discharging into stormwater, the storm drainage system, the MS4, or waters of the state, that person shall take all necessary steps to ensure the discovery, containment, and cleanup of such release. In the event of a release of hazardous materials said person shall immediately notify emergency response agencies of the occurrence via emergency dispatch services In the event of a release of non-hazardous materials, said person shall notify the Director in person or by telephone no later than 24 hours after the release Notifications in person or by telephone shall be confirmed by written notice addressed and mailed to the Director within 5 calendar days of the phone notice If the discharge of prohibited materials emanates from a commercial or industrial establishment, the owner or operator of such establishment shall also retain an on-site written record of the discharge and the actions taken to prevent its recurrence Such records shall be retained for at least 3 years - Article III Permits Sec. 20-31 Applicability (1) Permit required It shall be unlawful for any person to conduct any activity resulting in any of the following total disturbed areas without first obtaining a grading permit; pursuant to this section and Section 26-623 of this Code The requirements of this section shall be in addition to those contained within Section 26-623 In the event of conflict between this Chapter and Section 26-623, the more restrictive requirement shall apply A grading permit shall be required for disturbed areas of' (a) (b) One acre or more. Less than one acre if such activities are part of a larger common plan of development, even though multiple, separate and distinct land development activities may take place at different times on different schedules (c) The City may also require a grading permit regardless of the size of the total disturbed area in conjunction with approval of a final subdivision WRPW013 9 plat, special use permit, or site development plan, or if the construction activities are adjacent to a watercourse or wetlands (2) The following activities are exempt from this section (a) Agricultural land management activities (b) Maintenance and repair of any stormwater facility or practice deemed necessary by the Director (c) Emergency repairs to streets, water, sanitary sewer or other facilities deemed necessary by the Director. (3) Permit application Applications for grading permits shall be tiled on a form prescribed by the City (a) In support of the application, the applicant shall submit all information required on the City's form and any additional information requested by the City (b) The application shall be signed by all persons responsible for compliance with the permit throughout the permit's validity (c) The application shall include documentation of an application for a CDPHE stormwater general permit for construction activities and a completed SWMP which must include an erosion and sediment control plan - (4) Land disturbance activities may not proceed until grading permit approval is received from the City (5) Permit issuance or denial The grading permit may be denied if the applicant fails to provide the information required by this Chapter and section 26-623 If a permit is denied, the applicant shall be notified in writing of the grounds for denial and of the corrective actions that must be taken to obtain a permit. An applicant may appeal the denial in writing to the Director no later than thirty calendar days from the date of issuance of denial The appeal must set forth the grounds for the appeal and include any documents in support of the applicant's appeal The Director shall issue a ruling on the matter within thirty calendar days of receipt of an appeal based solely upon review of the application, denial, appeal, and all documents related thereto The applicant shall receive written notice of the Director's ruling (6) Performance standards and fees Performance standards and fees for any permit required by this Chapter shall be met and paid per the schedules on the permit form No permit shall be issued until and unless the performance standards have been met and fees paid in full Sec. 20-32 Technical standards and specifications WRPW 013 10 All BMPs designed to meet the requirements of this Chapter shall comply with the following technical standards (1) Urban Drainage and Flood Control District's Urban Storm Drainage Criteria Manual - Volume 3 or its successor (2) Current City issued erosion control construction details (3) City of Wheat Ridge site drainage requirements (4) Any other alternative methodology approved by the City, which IS demonstrated to be effective Sec. 20-33 Construction stormwater management plan (1) The Stormwater Management Plan (SWMP) shall be prepared in accordance with the requirements of the most recent SWMP guidance document prepared by the CDPHE, and the engineering and hydrologic practices outlined in the current City site drainage requirements document. (2) The owner or its representative will be required to have the CDPHE approved SWMP on site at all times and shall be prepared to respond to maintenance of specific BMPs - (3) The owner or its representative shall inspect all BMPs at least every 14 days and within 24 hours after any precipitation or snow melt event that causes surface runoff, and when specifically requested by the City Inspections of BMPs shall be conducted by an individual who has successfully completed formal training in erosion and sediment control by a recognized organization acceptable to the Director A certification of successful completion of such training shall be provided upon request. (4) Based on inspections performed by the owner or by the City, modifications to the SWMP will be necessary if at any time the specified BMP's do not meet the objectives of this Chapter In this case, the owner shall meet with City personnel to determine the appropriate modifications All modifications shall be completed within 7 days of the referenced inspection, and shall be recorded on the owner's copy of SWMP (5) SWMP review changes The operator shall amend the plan whenever there is a significant change in design, construction, operation, or maintenance, which has a significant effect on the potential for discharge of pollutants to the MS4 or receiving waters, or if the SWMP proves to be ineffective in achieving the general objectives of controlling pollutants in stormwater discharges associated with construction activities (6) Records of inspection shall be maintained on site with the SWMP and shall be made available to the City inspector upon request. (7) Certification of permanent BMPs. Upon completion of a project, prior to Final Acceptance and/or a Certificate of Occupancy or Completion being granted, the City WRPW 013 11 shall be provided a written certification stating that the completed project is in compliance with the approved SWMP All applicants are required to submit "as built" or "record" plans for any permanent BMPs after final construction is completed and said plans must be certified by a Colorado licensed professional engineer A final inspection by the City is required before the release of any performance securities can occur Sec. 20-34 Post-construction requirement of permanent BMPs (1) Land development that is subject to the requirements of this Chapter must address stormwater runoff quality through the use of permanent BMPs which shall be maintained in perpetuity (a) All permanent BMPs of any site including, without limitation, detention basins, retention basins, ponds, inlets, outlets, outfall ditches, and structures for which the owner thereof or his or her predecessor-in- interest obtained approval from the City for the construction or establishment, shall be maintained in good repair and in substantially the form, condition and nature which was represented at the time they were constructed It is the intention of this section that such permanent BMPs, having once been approved for construction or development, shall not be allowed to deteriorate to a condition which is in any respect inferior to the condition or state upon which the original approval for construction or development was based For purposes of this section, either or both the owner or tenant of the structure or real property shall be considered the responsible party (b) Maintenance of all permanent BMPs shall be ensured through the creation of a formal maintenance covenant that must be approved by the City and recorded against the title of the subject property prior to final development plan or grading permit approval. The covenant shall be binding on all subsequent owners of land served by the permanent BMP As part of the covenant, a schedule shall be developed, detailing when and how often maintenance will occur to ensure proper function of the permanent BMPs The covenant shall also include plans for periodic inspections to ensure proper performance of the facility between scheduled cleanouts. The covenant shall provide for access to the facility at reasonable times for periodic inspection by the City, or its contractor or agent, and for regular or special assessments of property owners to ensure that the facility is maintained in proper working condition to meet design standards and any other provisions established by this Chapter. The maintenance covenant shall be memorialized on the subdivision plat, annexation plat, development agreement or other instrument, or in a separate form acceptable to the City and shall be recorded in the office of the county clerk and recorder. (2) Inspections of permanent BMPs WRPW013 12 - (a) All permanent BMPs must undergo, at the minimum, periodic inspections by the City, as deemed appropriate by the Director, to document maintenance and repair needs and ensure compliance with the requirements of this Chapter and accomplishment of its purposes These needs may include removal of silt, litter and other debris from all catch basins, inlets, ponds and detention/ retention basins, outlet structures and drainage pipes, grass cutting and vegetation removal, and necessary replacement of landscape vegetation Any maintenance needs found by City inspection or otherwise must be addressed in a timely manner, as determined in writing by the Director The inspection and maintenance requirement may be increased as deemed necessary to ensure proper functioning of the permanent BMPs. (b) - Inspection programs may be established by the City on any reasonable basis, including but not limited to routine inspections, random inspections, inspections based upon complaints or other notice of possible violations, inspection of drainage basins or areas identified as higher than typical sources of sediment or other contaminants or pollutants, inspections of businesses or industries of a type associated with higher than usual discharges of contaminants or pollutants or with discharges of a type which are more likely than the typical discharge to cause violations of state or federal water or sediment quality standards or the NPDES stormwater permit; and joint inspections with other agencies inspecting under environmental or safety laws Inspections may include, but are not limited to reviewing maintenance and repair records, sampling discharges, surface water, groundwater, and material or water in drainage control facilities, and evaluating the condition of drainage control facilities and other stormwater treatment practices. (c) When any permanent BMP is installed on private property, or when any new connection is made between private property and a public drainage control system, the property owner shall grant to the City the right to enter the property at reasonable times and in a reasonable manner for the purpose of inspection This includes the right to enter a property when the City has a reasonable basis to believe that a violation of this Chapter is occurring or has occurred, and to enter when necessary for abatement of a public nuisance or correction of a violation of this Chapter (d) Parties responsible for the operation and maintenance of a permanent BMP shall make records of its installation and of all maintenance and repairs, and shall retain the records for at least 2 years These records shall be made available to the City during inspection of the facility and at other reasonable times upon request. Sec. 20-35 Financial security WRPW013 13 (1) Construction of the BMPs and other stormwater facilities required by this Chapter shall be a condition of issuance of any grading permit required pursuant to Section 20-31 or Section 26-623. (2) A further condition of the grading permit required by Section 20-31 and/or Section 26-623 shall be the posting of a performance bond to guarantee the construction of the BMPs or stormwater facilities required by this Chapter, as fully set forth herein (3) The amount of the performance bond shall be based upon an itemized cost estimate prepared by the permittee and approved by the City (4) Form of performance bond (a) The performance bond shall be for one hundred twenty-five (125) percent of the estimated costs of the required grading and BMP improvements as computed by the permittee and approved by the Director The requirement for a performance bond under Chapter 26, section 623 may be satisfied by inclusion in the performance bond required in this section Submittal of more than one bond is not required (b) No form of performance bond drawn upon a bank or financial institution having any relationship to the applicant or any principal, Director, officer or shareholder of the applicant (other than the relationship of depositor or checking account holder), shall be acceptable The City may reject any tendered performance bond for any reason (c) The performance bond shall be in a form satisfactory to the City attorney The performance bond guarantees the City that the financial backing is available and the improvements will in fact be completed and paid for (i) The performance bond may be from any financially responsible lender that is not directly or indirectly owned or controlled by the permittee (ii) The performance bond shall be in effect for a minimum period of one (1) year and shall be renewable for subsequent one-year periods at the City's sole discretion (iii) The performance bond shall be such that the City is assured that the permittee has funds committed to the amount and that in the event of a default by the permittee the City shall have available to it, upon demand or, funds necessary to construct any/or all of the grading and BMP improvements WRPW013 14 (iv) The City may release percent portions of the performance bond in increments of no less than twenty-five (25) at the discretion of the Director of public works upon written request of the applicant. In such case, an amended performance bond shall be required In no case shall the full amount of the performance bond be released until final acceptance has been granted and all BMP improvements have been constructed and approved (v) After all repairs are made at the end of the warranty period and final acceptance is issued, the performance bond will be released. (5) If the permittee does not successfully complete all required work or violates any requirement of the permit or this Chapter, the City may take corrective measures and charge the cost of such to the permittee Such costs shall include the actual cost of any work deemed necessary by the City plus reasonable administrative and inspection costs and penalties pursuant to this Code If the total of such costs exceeds the performance bond, the permittee shall be responsible for payment of the remaining balance within thirty calendar days of receipt of an accounting of such from the City Such costs, if unpaid, may be certified to the county treasurer for collection in the same manner as real property taxes. - ARTICLE IV ENFORCEMENT Sec. 20-41 Enforcement, generally (1) All authorized personnel under the supervision of the Director have the power to conduct inspections, issues notices of violations and implement other enforcement actions under this section (2) Whenever the Director has cause to believe that there exists, or potentially exists, in or upon any premises, any condition which constitutes a violation of this Chapter, the Director shall have the right to enter the premises at any reasonable time to determine if there exists an actual or potential violation of the requirements of this Chapter In the event that the owner or occupant refuses entry after a request to enter has been made, the City is hereby empowered to seek assistance from a court of competent jurisdiction in obtaining such entry (3) The Director shall have the right to install on the property of any discharger to the MS4 any devices deemed necessary to conduct an investigation of such discharges The investigation may include, but is not limited to the following sampling of any discharge or process waters, the taking of photographs, interviewing staff or citizens in reference to alleged violations, and access to any and all facilities or areas within the premises that may have any effect on the discharge. WRPW013 15 (4) Whenever the City finds that a person has violated a prohibition or failed to meet a requirement of this Chapter, the Director may order compliance by written notice of violation to the responsible person (5) In the event the violation constitutes an immediate danger to public health or public safety, the Director or designee is authorized to enter upon the subject property, without giving prior notice, to take any and all measures necessary to abate the violation and/or restore the property Sec. 20-42 Abatement (1) If the City abates a violation of this Chapter, within 10 days after abatement of the violation, the owner of the property will be notified of the cost of abatement, including administrative costs, by personal delivery or by mail to the last known address of the owner as shown in the records of the county assessor The notice shall be effective upon the date of mailing or personal delivery The property owner may file a written protest to the Director objecting to the amount of the abatement within 15 days of the effective date of the notice (2) If no protest is filed, then the charges shall be come due and payable on the date set forth in the notice, which date shall be after the expiration of the time in which to file an appeal (3) In the event a protest is filed, a meeting considering such protest shall be held before the Director or designee within 15 days from the date of receipt of the written protest. The property owner shall be given notice of the hearing in the manner set forth in subsection (1) of this section If any charges are upheld upon completion of such hearing, then such charges shall become due and payable 10 days after the issuance of the decision of the Director (4) If the amount due is not paid within 10 days after the decision of the Director or the expiration of the time in which to file an appeal under this Chapter, the charges shall become a special assessment against the property and shall constitute a lien on the property for the amount of the assessment. The assessment shall be certified by the City treasurer to the office of the county treasurer for collection in the same manner as the collection of general property taxes. Sec. 20-43 Stop work order Whenever the Director determines that any activity is occurring which is not in compliance with the requirements of this Chapter, the Director may order the activity stopped upon service of written notice upon the responsible owner and/or operator The owner and/or operator shall immediately stop all activity until authorized in writing by the City to proceed If the owner and/or operator cannot be located, the notice to stop shall be posted in a conspicuous place upon the area where the activity is occurring and shall state the nature of the violation. It shall be unlawful for any owner and/or operator to fail to comply with a stop work order WRPW 013 16 Sec. 20-44 Penalties (1) It is unlawful and an offense for any person to violate or permit or cause violation of this Chapter or of the provisions of any permit issued under this Chapter Violators shall be punishable as provided in Chapter 1, section 1-5 of this code Each day or part of a day any violation occurs or continues shall constitute a separate offense (2) Any condition caused or permitted to exist in violation of any of the provisions of this Chapter is a threat to public health, safety, and welfare and is declared and deemed a public nuisance. Any court of competent jurisdiction may enjoin violations of this Chapter upon proof of such violations (3) The remedies in this Chapter are cumulative and the exercise of anyone or more remedies shall not prejudice any other remedies that may otherwise be pursued for a violation of this Chapter The remedies listed in this Chapter are not exclusive of any other remedies available under any applicable federal, state or local law and it is within the discretion of the authorized enforcement agency to seek cumulative remedies. Section 2. Effective Date This Ordinance shall take effect fifteen days after final publication, as provided by Section 5 11 of the Charter - INTRODUCED, READ, AND ADOPTED on first reading by a vote of to on this day of , 2005, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for , 2005, at 7 00 o'clock pm, in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this day of , 2005 SIGNED by the Mayor on this day of ,2005 Jerry DiTullio, Mayor ATTEST Pamela Anderson, City Clerk Approved As To Form WRPW013 17 Gerald E. Dahl, City Attorney First Publication Second Publication. Wheat Ridge Transcript Effective Date - WRPW013 18 z o a ... ~ a ... g ("") "'l ... .... ~ "'l ... ~ () o ,........ o ..-\ ?' p.. o rJl ...-+- ~ (i) ~ (i) CJQ ...... rJl ...-+- (i) ..-\ di'J:;P'?' m.. -'l ' ,...., .-, ,....,,....,;i~~ ~~ '" '" l>' '" '" ~ rP "d(JO~o'b og"dS,., rJl UO: ~ (lJ 10-"" ~'H ('i) (j a 0' l>' ~ c...... ..... "d ..... 0 0 ::;:g-.p..~ ~ .:<, () r;,' 0 0 o \0-'" io-l- I-"T) ~ -'8 S' ~~ t;' "d $?. '" '" ;:;> 0..... "d "d::'.<"d.... o g '" '6 0 ~ ~ g.~ ~ ~~~Q.:<, p......,~ ~ r;,' ~ (; ~,..... g ~ a. s. ~ < ~ ;:to "d ~ S.,g 0, ~ g ~"'g.,'blfl a~ I>' a ~ s;:. ,:z~. s;:. t1l "d (JO ~ p..p s.1>' B "d~< '" n '" ~ ';:!,g '8 '" 0..... l>' ~ p..~. p.. ,... '" I-'" (t) '8 ~ g-.I" .'? c;:. ~ ~. - """O(JO o 0.... ~ rl p..~_" ~ ,. ~ ~. g. 0 'fJ. () g 00..... Q. a ~ ~ g n S. :=. cr g ~, > 0 g ~ B g-. 'fJ. o Q. ,.' ... :l ~ = Qo ~ fIJ ~ ~ - a. - ~ ... ~ tJCl ., o ..-I-) ~ ...... rJl ...-+- o ..-\ ...... o I-d ..-\ o >'d (i) ..-\ ...-+- ...... (i) rJl ~, rP g ... z ~ ...... o ~ e.. z o s. ~ ~ ..... o :l r') '"\ ... .... ~ "'l ... ~ ... fIJ r: ~ ~ Qo o ~ o :l ~ o "'l i'J~'?' d 'm ';l> ~ ~ '8 ~ rP l.I> ';t.OI>'5-'bo ~ .% rt 0 ~. s. ...~ 0 ~ ~ a c. l-"" .~ ~ 0-" 0 ~~orPo~ p..~.........~ "'....."d~-"~ p.. rP 0 t1l :<-: ..... ~ ~ en p..~' g.. o l>' rP ..... ~ ..-\ n ~ ffi ~ ~ ..... "" rP C ~ < rP ....' t1l ~ '" '" "-:~rP~_';) :;:. p.. ..... ...... ....' ..... r. -'...... ~ < rJl 3: $. 00' t1l ~ ~ .....g-~nos;:. o~~~-.~ 1 ~. ~, ~ , ~ p.. ;:t, ~ t1l 0 ~ > ~ < ';:!..... ;:;> '-' (j pJ rJl 'r;;. ?:l ~ p'. ~ ~. ~. ~ o g",l.I>(JO I>' B " 'f' 0 8. rP I>' 0 0 ...., dl ..... a.o-\ H ~ n ~ o ~ ,:z I>' ..... ~ "d"dS~ g' ~ S' S' Q "'6 ~~~~ :!. l.I>..... R 0 ~ I>' g.~ '€:: f-t" fJ) '. (fJ_' -' .-' 0 r+ r:f ~ (JO.... " ~ "d 8. ~ 0 c. .... dl;:;>.... 0 g.. ;;~ ~ -u; g5' B B ..... p.. ..... ,~ gg., ~ o p..~ 0' .... p.. 0 .... ~, -u;~ g 'iP c. ~ p.. ..... ~'" "d o (JO~ l>' Q. 8. &. ::t . '8, g-, ~. ~ 'A ~lfl 0 ~ S} ~ '" '" ~ o ~ o -. l>' ~ (i) CJQ ...... rJl ...-+- (i) ..-\ o ..-I-) ~ ..... . rJl ...-+- o ..-\ ...... o I-d ,........ ?' o (i) rJl a o "'l ~ s.. ~ ~ 0- ::: ~ ... :l tJCl ~ '"\ ~ ~ fIJ s.. rIJ ... ~ ... ~ n ~ ~ n ~ ., g ~ '-......-' c:- ~ ?- - ..I <"' ~ ~ ITEM NO' 5 I REQUEST FOR CITY COUNCIL ACTION ~ COUNCIL MEETING DATE: January 9, 2006 TITLE: COUNCIL BILL 02-2006 - AN ORDINANCE TEMPORARILY SUSPENDING THE ACCEPTANCE AND PROCESSING OF CERTAIN DEVELOPMENT APPLICATIONS WITHIN A PORTION OF THE CITY OF WHEAT RIDGE D PUBLIC HEARING D BlDSIMOTIONS D RESOLUTIONS ~ ORDINANCES FOR 1ST READING (Date January 9, 2006) D ORDINANCES FOR 2ND READING Quasi-Judicial. o Yes ~ No - ~~ City~~ Community Development D1rector EXECUTIVE SUMMARY: This proposed ordinance suspends the acceptance and processing of certam bmlding penmts and land use applIcations for up to six months III the Northwest Subarea of the City. The suspension is proposed to extend untJl August 11, 2006, unless Council determines to termlllate It sooner. The area is bounded by W. 52nd Avenue, Tabor Street, W 1-70 Frontage Road North, and Ward Road. The suspenslOn 1S proposed in order to provide tJme for the City to prepare and adopt a subarea plan respondrng to the potential light rail stop on the Gold Lme and to prepare and adopt any zorung map changes or zonlllg regulatlOns for the subarea. Future development proposals would be reviewed for cons1stency WIth the subarea plan and for conformance WIth any new zorung regulations. AdoptlOn of this proposed ordinance will enable the City to prepare long range plans and ImplementatIOn tools for future development in the northwest Subarea, thus Implementmg Council's goal of preparing for growth and opportumtJes COMMISSIONIBOARD RECOMMENDATION: None 1S reqUlred. STATEMENT OF THE ISSUES: COlll1cil directed staffto prepare a standard ordinance that reduced the scope ofthe ongmally proposed emergency ordinance. ApplIcations subject to the suspension are listed m SectlOn 2 of the ordmance; exempt applIcatIons are lIsted m SectlOn 3 The exempt lIst IS more extensIve than ongmally proposed. One item to note IS that the exempt lIst mcludes buildmg permits for bUIlding addltlOns whIch are 20% or less than the footpnnt of the existing building. ThIs percentage should not result in constructlOn of a magnitude that WIll constram the 10catlOn of future streets. The proposed emergency ordinance, by charter, could remain m effect for 90 days. Our plan was to come back to Council during that 90-day penod and propose a standard ordinance with a termmation date for the suspension. It was and still is our expectation that the planning process (including new zoning) will take SIX months to complete. If the process is completed in less than six months, staff will request that Council termmate the suspension pnor to August 11 tho The suspension will not apply to any applicatlOn received prior to the effective date ofthe ordinance, proposed to be immediately upon adoptIon. Second reading IS recommended for February 13th. There may be some applications submItted for development on existing zoned property that will be submitted prior to the effectIve date of the ordmance and therefore will not be affected by the suspension. ThIS means that we WIll be obligated to issue a building permit. Courts have consIstently upheld such actlOns by local governments for the purposes of preparing master plans or new development regulations. ALTERNATIVES CONSIDERED: 1. Do not adopt the ordmance. 2. Reduce the tIme penod of the suspension. Staff recommends that neIther of these alternatives be adopted. FINANCIAL IMP ACT: The collection of fees for building permits and land use applications affected by the suspension, if any, WIll be delayed. Smce it IS not known what applIcatlOns may be submitted, It IS not possible to quantIfy these fees, RECOMMENDED MOTION: "I move to adopt Council BIll 02-2006 on first reading, order it published, public hearing set for Monday, February 13, 2006 at 7'00 p.m. City Council Chambers, and that it take effect immediately upon adoption." Or, "I move to table indefirutely Council BIll 02-2006 " \\srv-ci-eng-002\users$\awhite\A.II Files\NW Subarea\Suspension2 CAF.doc Report Prepared bY' Alan White RevIewed by: Attachments: 1. Council Bill 02-2006. - \lsrv-<:i-eng-002\users$\awhiteIA1l Files\NW Subarea\Suspension2 eAF.doc INTRODUCED BY COUNCIL MEMBER Council Bill No. 02-2006 Ordinance No. Series of 2006 TITLE: AN ORDINANCE TEMPORARILY SUSPENDING THE ACCEPTANCE AND PROCESSING OF CERTAIN DEVELOPMENT APPLICATIONS WITHIN A PORTION OF THE CITY OF WHEAT RIDGE WHEREAS, the City of Wheat Ridge, Colorado IS a home rule munIcIpality duly and regularly organized and existmg as a body corporate and POhtIC under and by VIrtue of the ConstItutlOn and laws of the State of Colorado, and WHEREAS, the CIty of Wheat RIdge may adopt such ordinances relatlve to local and mumclpal matters as are necessary to effectuate the purposes and mtent of power granted to home rule mumclpalitIes by the ConstItution of the State of Colorado and, WHEREAS, SectlOn 1.3 of the Home Rule Charter of the CIty confers all home rule powers to the CIty and, WHEREAS, the Wheat Ridge City CounCIl has adopted a NeIghborhood RevitalizatlOn Study; and WHEREAS, m order to implement the goals of the Neighborhood RevltahzatlOn plan the Community Development Department IS m the process of creatmg three sub-area plans, and WHEREAS, the City Council is concerned that owners of properties may accelerate plans for development m reactIon to, and pnor to completlOn of, the Northwest Subarea Plan in the area generally bounded by W 52nd Avenue on the north, Tabor Street on the east, West 1-70 Frontage Road North on the south, Ward Road on the west and as depIcted by ExhibIt I, and WHEREAS, this general area has been targeted by the ReglOnal TransportatlOn Dlstnct for a tranSIt stop on the Gold Lme RapId TranSIt Corndor; and, WHEREAS, the CIty Council finds that acceptance and processmg of apphcatlOns for building permIts for proposed constructlOn m, and the apphcatlOn for rezomng of, those portlOns of the City depIcted on Exhibit 1 pnor to the completlOn of the conslderatlOn of the Northwest Subarea Plan will not promote coordmated, mnovatlVe, hIgh-quality translt-onented plannmg; and ATTACHMENT 1 1 WHEREAS, the CIty CouncIl finds that delay in the acceptance and processmg of such apphcatlOns for a penod of tIme not to exceed August 11, 2006 is necessary and m the best mterests of the CIty order for the City to complete its consIderation and adoption of a subarea plan. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO, AS FOLLOWS: Section 1. Suspension Declared. The City CouncIl hereby declares and imposes a suspension upon the acceptance and approval of development apphcatlOns m the area depicted on ExhibIt 1, attached hereto and fully mcorporated herein, SaId suspension to terminate on August 11, 2006, unless tenmnated earlier by the CIty Council. Development applicatlOns subject to thIS suspenslOn and those exempt from thIS suspension are hsted m Sections 2 and 3, respectIvely, of this Ordmance. Nothing contamed m thIS Ordinance IS to be construed to hmlt or preclude the CIty Council from termination, repeal, amendment, or modification ofthls Ordinance pnor to August 11, 2006 Section 2. Applications Subiect to Suspension. The followmg development applicatlOns are subject to the suspenSlOn, 1 Land use apphcations, mcludmg all apphcatlOns for rezonmg, specIal use permits (except as noted below), major and mmor subdIvisions, lot line adjustments, planned building groups, planned development outline development plans or final development plans. 2 Apphcations for buildmg permits and the accompanymg SIte development plans for new construction of pnnClpal buildings. 3 ApphcatlOns for buildmg permits and the accompanymg SIte development plans for the constructlOn of additions whIch are for addltlOns exceedmg 20% of the footpnnt of the eXlstmg building. Section 3. Applications Exempt from the Suspension. The followmg development apphcations are not subject to the suspension. 1 Applications for permits to demolish a structure. 2 Appl1catlOns for building permits for accessory buildmgs or structures in residential or agricultural zone distncts. 3 Applications for buildmg permits for fences or signs. 4 Apphcations for building permIts for routme mamtenance or emergency repans of pnnclpal structures, such as roof repaIrs, plumbmg or electncal repaIrs, or furnace replacements as determmed by the Buildmg OffiCIal. 5 Apphcations for bmldmg permits for tenant fimshes or fayade Improvements for buildings or portions of existing buildings. 6 ApphcatlOns for building permIts for buildmg addItIons whIch are 20% or less ofthe footpnnt of the existmg buildmg. 7 Land use appl1catlOns for vanances to apphcations not subject to the limltatlOns of SectlOn 2 above, 2 8 Land use applIcatIOns for specIal uses where no new buildings are proposed, or where sIte plans are not reqUIred. 9 Land use applIcatIOns for consolidatIOn plats. 10 ApplicatIOns for temporary uses, buildmgs and sIgns per SectIOn 26-115 D of the Code of Laws, Section 4. Vested Rights. Nothmg m thIS Ordmance shall be construed as affectmg any lawfully vested rights to complete construction where construction was commenced or authorized pursuant to a buildmg permIt duly Issued prior to the effectIve date of thIS Ordinance Section 5. Continued Processing. Nothing m thIS Ordmance shall be construed to limIt or prohibit the City's continued processmg of applicatIOns for buildmg permIts or land use approvals that were submitted to the CIty on or before the effective date of thIS Ordmance. Section 6. Safety Clause. The CIty of Wheat Ridge hereby finds, determines, and declares that thIS ordinance IS promulgated under the general police power of the City of Wheat RIdge, that It IS promulgated for the health, safety, and welfare of the publIc and that this ordinance IS necessary for the preservatIon of health and safety and for the protectIOn of publIc convenience and welfare. The CIty Council further determines that the ordmance bears a ratIOnal relatIOn to the proper legIslatIve object sought to be attained. Section 7. Effective Date. This ordmance shall become effective Immediately upon adoption. - Section 8. Severability. If any clause, sentence, paragraph, or part of thIS ordmance or the applIcatIOn thereof to any person or CIrcumstances shall for any reason be adjusted by a court of competent JUrISdIctIOn invalId, such Judgment shall not affect application to other persons or circumstances Section 9. Supersession Clause. If any proVIsIon, reqUIrements or standard establIshed by thIS Ordinance is found to conflict WIth sImIlar provisions, reqUIrements or standards found elsewhere m the Code of Laws of the CIty of Wheat Ridge, which are m existence as of the date of adoptIOn OfthIS Ordmance, the proVIsIOns, requirements and standards here shall supersede and prevail. INTRODUCED, READ, AND ADOPTED on first reading by a vote of to -- on thIS _ day of , 2006, ordered published m full m a newspaper of general cuculation in the City of Wheat Ridge and PublIc Hearing and consIderatIOn on final passage set for ,2006, at 700 o'clock p.m., in the CounCIl Chambers, 7500 West 29th Avenue, Wheat RIdge, Colorado READ, ADOPTED AND ORDERED PUBLISHED on second and final readmg by a vote of _ to _, thIS _ day of , 2006 ~ -' SIGNED by the Mayor on this day of ,2006 JERRY DITULLIO, MAYOR ATTEST PAMELA Y ANDERSON, CITY CLERK APPROVED AS TO FORM BY CITY ATTORNEY GERALD DAHL, CITY ATTORNEY 1 ST publicatIOn. 2nd bI' . pu Icatlon. Wheat RIdge Transcnpt EffectIve Date 4 ITEM NO' ~ REQUEST FOR CITY COUNCIL ACTION [ - '/f'~ tt~~ ~li Uti COUNCIL MEETING DATE, January 9, 2006 TITLE: COUNCIL BILL 03-2006 - AN ORDINANCE AMENDING CHAPTERS 22 AND 11 OF THE CODE OF LAWS OF THE CITY OF WHEAT RIDGE CONCERNING TAXATION AND BUSINESS LICENSING o PUBLIC HEARING o BIDS/MOTIONS o RESOLUTIONS [8J ORDINANCES FOR 1ST READING (Date January 9, 2006) o ORDINANCES FOR 2ND READING QuasI-Judicial. o Yes [8J No -\0t- Lk{~~ Deputy Clt' Manager ~~009 City Mana ; EXECUTIVE SUMMARY: The attached ordmance was prompted by observations made dunng the exhaustive business inventory and licensing program undertaken during 2005, dunng the production of tax topic sheets and a tax brochure for taxpayer use and by taxpayer comments m response to the those undertakmgs and normal daily tax office activities. Reliance on standard operatmg procedures was minimized m favor of actual and multiple readmgs of the code and regulatIOns m order to view the law and its application with fresh vision, focusing on clarity, enforceability, and currency, The proposed ordmance pertains to the revision of the definitIOn of agricultural producer; the change of filing frequency dollar thresholds, establishment of a threshold for annual filing and specification of City duty to review and adjust periodically; the update oflanguage relevant to vending machines, the restrictIOn of exemption from tax of sales of farm machinery to agricultural producers as defined by code; the additIOn of specific language requinng sales tax on lease payments to reflect rate at time of billing; the addition of a specific prohibitIOn of credit for tax or fees paid to another jurisdiction where it pertains to items covered by a bui1dmg permit; the deletion of the requirement for security agencies to report changes to the police department; and language clarification regarding licensing of amusement devices. COMMISSIONIBOARD RECOMMENDATION: None STATEMENT OF THE ISSUES: The ordinance as it currently exists allows for too broad mterpretation of the Items at hand whIch IS problematic in enforcement. Additionally, the filIng frequencIes for sales and use tax as specified currently are at Impractical levels set decades ago whIch now equate to sales and use tax being filed very frequently by businesses operating at below sustenance levels. The sItuation costs busmesses additional monies in recordkeepmg and preparation in order to remain in compliance and costs the CIty additional monies in processing and mamtenance. AL TERNA TIVES CONSIDERED: No changes or an alternatIve filIng frequency schema as detailed in the attached analysIs. FINANCIAL IMPACT: If adopted and implemented m 2007 the update of the filIng frequency requirements could generate a net benefit of combmed cost savings and accelerated investment returns as mdlcated on the attached analysis. -- RECOMMENDED MOTION: "I move to approve CouncIl BIll 03-2006 - An Ordmance Amending Chapters 22 and II of the Code of Laws of the City of Wheat Ridge Concerning TaxatIOn and Business Licensmg on first reading, order It publIshed, public heanng set for Monday, January 23, 2006 at 7.00 p.m. m CIty CouncIl Chambers and that It take effect 15 days after final publIcation." or, "I move to table indefinitely CouncIl BIll 03-2006 - An Ordinance Amending Chapters 22 and II of the Code of Laws of the CIty of Wheat Ridge Concerning Taxation and Busmess Licensmg for the followmg reason(s) Report Prepared by' Reviewed by: Kathy Franklin, Sales Tax AudItor Patnck Goff, Deputy City Manager Attachments: I Fmanclal Analysis of Effect of Changing Filing Frequency Requirements 2. Council Bill 03-2006 060109 Request for City Council Action-report fonnl-3-06 final.doc CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER Council Bill No 03 Ordinance No Series of 2006 TITLE. AN ORDINANCE AMENDING CHAPTERS 22 AND 11 OF THE CODE OF LAWS OF THE CITY OF WHEAT RIDGE CONCERNING TAXATION AND BUSINESSS LICENSING WHEREAS, the City of Wheat Ridge, Colorado (the "City"), is a political subdivision of the State of Colorado organized and existing as a home rule municipality pursuant to Article XX of the Colorado Constitution and the home rule charter for the City (the "Charter"), and WHEREAS, pursuant to section 1 3 of the Charter, the City has all the power of local self-government and home rule and all the power possible for a municipality to have under the Constitution of the State of Colorado, including the powers to tax and to impose and implement business licensing requirements, and - WHEREAS, the City has previously adopted provisions concerning taxation, codified at Chapter 22 of the Code of Laws of the City of Wheat Ridge (the "Code"), and WHEREAS, the City has previously adopted provisions concerning the licensing of businesses within the City, codified at Chapter 11 of the Code, and WHEREAS, the City Council desires to enact certain revisions to said Chapters 22 and 11 that do not constitute changes in tax policy to clarify licensing and taxation requirements and to delete provisions that are obsolete NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO Section 1. Subsection 22-21 (a) of the Code of Laws, defining terms as used in Chapter 22 of the Code, is hereby amended by the addition of a new definition, to read in its entirety as follows Agricultural producer A person regularly engaged in the business of using land for the production of commercial crops or commercial livestock. The term includes farmers, market gardeners, commercial fruit growers, livestock breeders, dairymen, poultrymen, and other persons similarly engaged, but does not include a person who breeds or markets animals, birds, or fish for domestic pets nor a person who cultivates, grows, or ATTACHMENT 1 harvests plants or plant products exclusively for that person's own consumption or casual sale. Section 2 Paragraph (3) of the definition of "Engaged in business in the city" set forth in Subsection 22-21 (a) of the Code of Laws is hereby amended as follows (3) Maintains one or more employees, agents or commissioned sales persons Gtity at a location within the taxing jurisdiction, excludina. however, emoloyees. aaents or commissioned sales oersons who reside within the city but do not otherwise enaaae in business in the city as defined bv this section. Section 3 The first sentence of subsection 22-40(c) of the Code of Laws is hereby amended as follows (c) The reporting period shall be monthly for vendors who exceed a an averaae faFt.y- one hundred dollar ($4G100) tax liability per month, quarterly for a vendor with less th3n GRe between an averaae of twentv dollars ($20) and one hundred dollars ($10000) in tax liability per qU3rter month, and annually for vendors havina an averaae tax liability of less than twenty dollars ($20) oer month. subiect to oeriodic review and adiustment by the Citv as aoorooriate. - Section 4 Subsection 22-57(7) of the Code of Laws IS hereby amended as follows (7) Vending machines. Every sale by a retailer or vendor vending items of tangible personal property through ooin opor3tod vending machines shall be taxable and such retailer or vendor shall pay retail sales or use tax at the rate specified in section 22-56 on the tangible personal property sold or vended ffi ~ the coin opor3ted vendina machine unless the sale shall be otherwise exempt as provided in this chapter Owners of vending machines that vend articles of tangible personal property are subject to sales or use tax on the cost of the vending machines, provided that owners of ooffi- operated devioes vendina machines that do not vend articles of tangible personal property are not subject to the sales or use tax on the cost of such devices machines, instead, the utilization of such machines are considered short-term rentals of tangible personal property and the gross receipts are subject to the sales tax, For ourooses of this subsection, vendina machines includes anv device which disoenses aoods or services uoon insertion therein of a coin. slua. token. olate. disc. card or anv other form or tvoe of consideration. 2 Section 5 Paragraph (17) of subsection 22-58(a) of the Code of Laws is hereby amended as follows (17) All sales of farm machinery, machinery parts, livestock, poultry, and livestock and poultry feed and drugs, seeds and fertilizers to purch3sor an aaricultural oroducer as defined in Sec, 22-21 for use outside the city even though sale and/or delivery is made within the city; except that, trucks of one-ton manufacturer-rated capacity or less and lawn and garden tillers, mowers and renovators are not to be considered as farm machinery Section 6. Section 22-58 of the Code of Laws, concerning tax exempt sales, is hereby amended by the addition of a new subsection (d) to read in its entirety as follows (d) Any consumer who claims an exemption from City sales tax pursuant to this Section 22-58 must provide written evidence to the retailer or vendor from whom the purchase is made that such transaction falls within one of the categories enumerated in Subsection (a) above - Section 7 Paragraph (1) of Subsection 22-66(c) of the Code of Laws, concerning the taxation of leases, is hereby amended as follows. (1) The sales tax on any lease payment shall be paid by the lessee and shall be remitted by the lessor to the city, providing the property is located in the city at the time the payment is due The amount of sales tax due on such lease oavment shall be that amount imoosed bv Section 22-56 of this Code on the lease oavment due date. In no event shall a multi-vear lease be exemot from anv chanae in sales tax rates durina the term of said lease. Section 8 Subsection (e) of Section 22-66 of the Code of Laws, concerning credit for tax lawfully imposed by and paid to another municipality, is hereby amended by the addition of a new paragraph (3) to read in its entirety as follows (3) Credit shall not be given for funds paid to another taxing jurisdiction for any type of permit or licensing fee Section 9. Section 11-105 of the Code of Laws is hereby amended as follows. Section 11-105. Exemptions for establishments maintaining amusement devices. 3 An establishment maintaining amusement devices is not subject to sections 11115,11-116,11-117 or 11-103, but is subject to all other provisions of this article Section 10. Subsection (b) of Section 11-115 of the Code of Laws is hereby amended as follows. (b) No amusement arcade. 9F amusement center or establishment maintainina amusement devices shall conduct business within the city without first paying the fee placed upon amusement devices imposed by section 11-120 Section 11 Section 11-166 of the Code of Laws, concerning the reporting of any change in Security Agency business location, personnel residence or business vehicles to the police department, is hereby deleted in its entirety and designated "Reserved" Section 12, Safety Clause The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be attained Section 13 Severability: Conflictinq Ordinances Repealed If any section, subsection or clause of this ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby All other ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed Section 14 Effective Date This Ordinance shall take effect fifteen days after final publication, as provided by Section 5 11 of the Charter INTRODUCED, READ, AND ADOPTED on first reading by a vote of to on this _ day of , 2006, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for , 2006, at 7'00 o'clock pm, in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this day of , 2006 SIGNED by the Mayor on this day of ,2006 4 ATTEST Pamela Anderson, City Clerk First Publication. Second Publication Wheat Ridge Transcript: Effective Date - Jerry DiTullio, Mayor Approved As To Form Gerald E. Dahl, City Attorney 5 ITEM NO l. REQUEST FOR CITY COUNCIL ACTION ~~ l:~t r$~' ru COUNCIL MEETING DATE. January 9, 2006 TITLE: APPROVAL OF A CONTRIBUTION TO WHEAT RIDGE 2020 (WR2020) IN THE AMOUNT OF $1,000,000 FOR THE PURPOSE OF DEVELOPING ITS CAPACITY TO IMPLEMENT THE VISION AND MISSION OF THE CITY COUNCIL AS OUTLINED IN THE NEIGHBORHOOD REVITALIZATION STRATEGY D PUBLIC HEARING t:8J BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING (Date _) D ORDINANCES FOR 2ND READING QuasI-JudIcIaL D Yes t:8J No - Clt~~~ EXECUTIVE SUMMARY: On July 25,2005, the CIty Council adopted Resolution No. 37-2005 authonzing the formatIOn of Wheat RIdge 2020 (WR2020), a non-profit corporation, for the purpose of assisting the CIty In bnngIng about community revitalIzation and amending the fiscal year 2005 General Fund budget to reflect the approval of a supplemental budget appropnatlOn in the amount of $415,000 to begin building the recommended organization, WR2020, which in turn will set directIOn for, and implement the nine strategies contained within the Neighborhood RevitalIzatIOn Strategy Repositioning Wheat Ridge report. City Council recognized at that time that additional fundIng would be requested from WR2020 for a minimum of five (5) years. As approved by the City Council, the consultant team has established the voting membership, mterim Board of DIrectors, and has InItiated recruitment of the Executive Director for WR2020. To fund the staff positions, cover operating and overhead expenses, and begin Implementation of programs, WR2020 is requesting 2006 funding in the amount of $1,000,000 Fundmg of WR2020 by the City Council will further the City's efforts toward achIeVIng its stated goals as lIsted WIthIn the Council's Strategic Plan. COMMISSIONIBOARD RECOMMENDATION: None. STATEMENT OF THE ISSUES: None. AL TERNA TIVES CONSIDERED: Approve partial funding in the amount of$650,000 This would be provide sufficient start up funding for six months of overhead as well as provide the organization funding to mitiate a couple of community events. FINANCIAL IMPACT: City Council adopted the 2006 Budget on October 10,2005 which includes $1,000,000 for WR2020 in the General Fund. WR2020 will request additional funds from the City on an annual basis for a minimum of four more years. RECOMMENDED MOTION: "I move to approve a contribution to Wheat Ridge 2020 in the amount of $ 1.000,000 for the purpose of developing its capacity to Implement the vision and mission ofthe City Council as outlined in the Neighborhood RevitalizatIOn Strategy." or, "I move to postpone mdefinitely the approval of a contribution to WR2020 in the amount of $1,000,000 for the following reasons 1 2. 3 Report Prepared by: Barbara Delgadillo, Assistant to the City Manager ReViewed by: GRandy Young, City Manager Patrick Goff, Deputy City Manager Ibd Attachments: L Request for Funding cc Winston and Associates 060109 WR2020 request for 2006 funding.doc WHEA T RIDGE 2020 "A Partner in Revitalizing Wheat Ridge" Memorandum DATE: RE: Office of the City Manager, Wheat Ridge, CO Winston/czb Consulting Team, with the Support of the WR2020 Interim Board of Directors December 30, 2005 Funding Request for Wheat Ridge 2020 TO: FROM: The purpose of this memorandum is to request formal allocation and disbursement of the anticipated funding for Wheat RIdge 2020 in the amount of $1 millIon for the 2006 calendar year Background: - In the summer of2005, Wheat Ridge CIty Council adopted a Neighborhood RevitalIzation Strategy (NRS), "Repositioning Wheat Ridge," as a guiding document for the revItalization of the City's development processes and physical attributes. A key recommendation of the NRS is the creation of a private, nonprofit development entity, "Wheat Ridge 2020," (WR2020) to implement the revitalization strategy The City Council indicated not only their approval ofthe NRS, but also endorsed the formation of WR2020 by allocatmg funds to the Winston/czb consulting team to orchestrate. The NRS clearly dIscusses a $L5M per year fundmg level for WR2020 from the City of Wheat RIdge to facIlitate to work and leverage addItional public and pnvate investments. Use and Purpose of Funds: The Winston/czb consulting team previously developed both a first year operating budget and five year workplan for the organization. The development strategies in the five year workplan include possible activity in all of the nine development areas outlIned in the NRS. WR2020's success in carrying out these varied activities will depend on taking advantage of market opportunities and promotmg development, either m a consulting capacity, a facilitator/broker, or as a development entity. (The organization is pOlsed to be all three,) In the first year of WR2020' s life, there is a hIgh proportion of funds used to put the organization mto action; subsequently we forecast that at least two thirds of the annual Wheat Ridge allocation will go directly to development projects. Furthermore, it is the stated goal of the organization to structure all development deals so that they are self- sustaining, with the exceptlOn of smaller neIghborhood and community mitIatives, now so needed m Wheat Ridge ATTACHMENT 1 1 We understand that 2005-2006 will be a challenging year for the CIty as It seeks to create a new development dynamic and to propel forward the completion of the Cabela's store, and thus we have reduced the first year budget from $1.5M to $1 M based on your recommendation. Yet as WR2020 pursues its actlOn plan, it needs to be secure in its financial relationship WIth the CIty. As with any small busmess, but particularly in the development busmess where cash is king and there is a high opportunity cost for good deals, WR2020 must be enabled to pursue projects that cannot otherwise be undertaken and to close them quickly. The City's financing will allow Wheat Ridge 2020 to do this. The relationship with the City is a fiduciary one, with anticipated financial returns to the City from WR2020's work (generally through an improved tax base). Joint efforts between WR2020 and the City will lead to an achievable workplan that can be both measured in the short term and attained over the long term, with shared benefits. Our long range planning is dependent on the previously discussed, annual $1.5M allocation. Security of Funds during this "Interim Period" As you know, WR2020 is operating through an Interim Board of Directors WIth additlOnal capacity provided continuously by the Winston/czb consulting team. The Executive Director hire is on track for a March completion. Use of funds WIll be governed by priorities approved by the Interim Board of Directors. We understand that the monies are the primary source of operating funds for the remamder of 2006, and that the Executive Director will need to assess and further establish the workplan and opportunities for the year. - The funds WIll be deposited into a local, insured banking institution (First Bank) and WIll likely be segregated into "Operating" and "Capital" accounts. There will be two signers required on any disbursements, and all intenm period disbursements will be made by paper check only The Operating and Administration Committee has as one of its tasks the articulatlOn of a sound and reasonable investment policy Until such a policy is formally approved and implemented with some professional guidance, the funds will remain in the bank, earning the highest amount of interest possible. We've contacted a local accounting firm to initiate discussions of establishing the organization's books, so that accounting and audit controls are in place as of day one We expect to have a Letter ofIntent with this firm by the time the monies are deposited. We are investigating having a fiduciary bond, covering the signers WIth a highly rated surety company Please don't hesitate to contact us with any questions or concerns. We very much apprecIate your support. 2 ITEM NO' ~ \ REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE January 9, 2006 R~ I I TITLE: CITY COUNCIL BOARD AND COMMISSION APPOINTMENTS D PUBLIC HEARING ~ BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1ST READING (Date:_) D ORDINANCES FOR 2ND READING Quasi-Judicial. D ~ Yes - a,~----- City Clerk ~ No ~ CltyM M..., EXECUTIVE SUMMARY: - An application for the Cultural Commission was received by the City Clerk's Office to fill a vacancy In Dlstnct I. The Cultural Commission promotes artIstIc endeavors within the city and makes recommendations on issues concerning culture and the arts to the City Council. The commiSSIOn promotes the arts, includIng for-profit and non-profit art organizations and seeks citizen Input and advice on the management of public art, and assists the City III grant proposals and fund raising activities. Wheat RIdge 2020 is a community based non-profit development corporation charged with implementing the recommendations of the Neighborhood RevitalIzation Strategy WR2020 is enviSIOned as an entrepreneunal organizatIOn that will be guided by approximately 100 members, representIng neIghborhoods, businesses, civic groups, and metro area employers. WR2020 will elect from among them a Board of Directors to assume stewardship of the organization. The Council appoints two members to serve on the 14-member Board of Wheat Ridge 2020; one appoIntment for a two-year term and one appointment for a one-year term, In succeeding years these appointments are to be made with the various outsIde Board and Agency appointments. COMMISSION/BOARD RECOMMENDATION: N/A STATEMENT OF THE ISSUES: The attached applicatIOns or letters of mterest were received by the City Clerk's Office for positIOns on the Cultural Commission and for Council Member appomtments to the board of Wheat Ridge 2020 The applications were dIstributed and revIewed by the Mayor and CIty CouncIl. AL TERNA TIVES CONSIDERED: Do not make the appointments; the vacancies will remain. FINANCIAL IMPACT: N/A RECOMMENDED MOTION: Cultural Commission Appointment "I move to appoint to the Cultural CommIssIOn, term ending March 2,2008. ,. Or, "I move to deny the appointment for the followmg reasons Wheat Ridge 2020 Appointments Motion #1. (two-year term) "I move to appoint to serve as the City Council representative on Wheat RIdge 2020, term endmg February 23,2008. Motion #2. (one-year term) "I move to appoint to serve as the City CounCIl representative on Wheat Ridge 2020, term endmg February 23,2007 Or, ~~I move to deny the appointments for the followmg reasons Attachments: 1 Ed Slack Cultural CommissIOn application. 2. Wheat Ridge 2020 Memo ofInterest- Councilor Karen Adams 3 Wheat Ridge 2020 Memo ofInterest- Councilor Terry Womble 4 Wheat Ridge 2020 application- Councilor Dean Gokey 5 Wheat Ridge 2020 Memo ofInterest- Councilor Karen Berry PLEASE APPLY ONLY FOR ONE BOARD OR COMMISSION ,,- 05 DEe - 9 AH 8: 3 i APPLICATION FOR APPOINTMENT TO THE: (!.l/l/7UR{; CZi M M !:5C;/O~ (BOARD/COMMISSION/COMMITTEE) DATE: ! AI 7 Ie> 5' DISTRICT I , I HOW LONG HAVE YOU BEEN A RESIDENT OF WHEAT RIDGE: f/ 51;:2-( ARE YOU A REGISTERED VOTER? t.; C 5 WHY ARE YOU SEEKIN THIS APPOINTMENT? tJJ v <-) L-~ 10 W ~H~ ,- /-27 - (I () Y11 n1 I,) ,;0/ I 1 DO YOU HAVE EXPERIENCE IN THIS AREA? 1 'cS; , C R.-> [!2 . ,M 0 " R '.A...-- J:frr - , fkrv\6./-Zic/JA../ ~j9~/x Lj OF,?)-(!T If/ /L- c2.5 1-'1\?_S ~, 4r;/.5; HAVE YOU EVER SERVED, OR ARE YOU CURRfNTL Y ON A BOARD/COMMISSION/COMMITTEE AND IF SO, WHICH ONE? HOW LONG? IV D /11 rJ2... c 1-/';; -- ARE THERE ANY CONFLICTS WHICH WOULD INTERFERE WITH REGULAR ATTENDANCE OR DUTIES? f'J 0 ADDRESS: C [: 0 0 HOME PHONE: (3 D "3 ,~ SIGNATURE ~{J q~/~ PLEASE PRINT OR TYPE NAME: CD S ~A ck- ..--- L0, 3<;?- 11-1 -/(~V - A/29U r t- , '~ ___. TACHMENT 1 MelD) To: Wheat Ridge City Council From: Karen P. Adams CC: Pam Anderson, Barb Delgadillo, Jerry DiTullio, Randy Young Date: January 4, 2006 Re: Council Appointment to WR2020 Board of Directors I am requesting Council endorsement for one of the two Council appointments to the Board of Directors of Wheat Ridge 2020 The interim Board and the consultant team have chosen for Council to have a two year appointment and a one year appointment. This will allow a constant flow of information as others become more involved. The NRS endeavor will have much work for all councilors as we proceed in the next and critical beginning years of WR2020 - I have been entrenched in the challenges offarming this grass-roots organization. My close involvement with the Winston team, the interim Board, community members, the firm responsible for the Executive Director Search and consultations with Barb Delgadillo and staff has been only a part of my involvement in the initial process of helping to guide and participate in the establishment of WR2020. I feel I can best serve Council and the City by continuing my work the next two years as one of the Council appointed WR2020 Board members. The success of this organization lies on a strong, firm foundation, commitment by Council and by the thoughtful community process we are currently involved. I would like to continue my service to the city by participating in the initial set-up of WR2020 and ask my fellow councilors to endorse my appointment for a two year term to the Board of Directors of the WR2020 organization, 1(aren ATTACHMENT 2 MEMORANDUM Date December 5, 2005 To' Jerry DiTullio Karen Berry Wanda Sang Dean Gokey Mike Stites Karen Adams Lena Rotola Larry Schulz From District 1 Councilman's Office Subject: Committee Appointments - I would like to ask for your endorsement for appointment as one of the Wheat Ridge primary representative to the WR2020, as well as the Wheat Ridge Business District. Thank you for your consideration Terry Womble District 1 Councilman pc. Pam Anderson file ATTACHMENT 3 PLEASE APPLY ONLY FOR ONE BOARD OR COMMISSION APPLICATION FOR APPOINTMENT TO THE. (..) ~ ;:;(Ocxo (BOARD/COMM ISSION/COMM ITTEE) DATE J) C5 JoG DISTRICT~ . 06 J/lt/-i, "1, Q. r:: k. Co v - SIGNATURE PLEASE PRINT OR TYPE NAME: E nc0S S'. ~~~ ADDRESS --;OS;d CIL.-.)I-;J,Jt Hoe U~p-lw-.ll-t,<,Cb~:<Y-<2:;2 , \.. \ /' "'} I " HOME PHONE. (~ Cy-')~ ,i ,.' -;<_- iJ, /f(:,~ /, .. "- BUSINESS PHONE. (' ('..,c..:.J,-. \ 'c: '-.... -;~':.. ~~ E-MAIL ADDRESS. ~ C) key(<Jcor'\~Q.E:,-+. nd APPLjCATION WILL BE KEPT ON FILE FOR ONE YEAR . ATTACHMENT 4 MEMORANDUM TO: P \:VI \NDI':RSON, lTJ'\ U.I,:R" FROM: K.\RF'\, HERR, SUBJECT: \PPOIKJ':\lF.l\:T TC) \VR2020 HO \RD OF DIRECTORS DATE: 1/4/2006 CC: (T1Y C:UL'l\:UL Please accept thIs memo as my apphcatlOn to represent Oty council on the Board of Directors for \X'R2020, As listed below, I have experience In project management and the management of non-profits, Including hirIng key staff members such as rurectors. My experience includes groWlng non-profits groups from small grass roots organlzatlOns Into hIghly regarded self-sustaining organizations Wlth large budgets. ThIS type of experience will be of great benefit to the city and \X'R2020 during the first years of the organization. PROFESSIONAL QUALIFICATIONS 2000 - Present Vice-Chair. Board of Directors Coalition for the Upper South Platte Watershed Group Lake George, CO - Responsibilities and Achievements . Supervise director and professional staff . Responsible for budget of up to $1 3 million . Developed relationships with diverse stakeholders, issue groups, and regulatory agencies . Successfully obtained grant funding and completed numerous projects with diverse partners 1999 - Present SUDervisor Jefferson Conservation District Lakewood, CO Responsibilities and Achievements . Prepare and manage budget of up to $1 2 million . Developed relationships with diverse stakeholders, issue groups, and regulatory agencies . Supervise district employees. . Successfully obtained grant funding and completed numerous projects with diverse partners ATTACHMENT 5 2003 - Present SKILLS Sincerely, , , -, VCl("t>,~ --:............. , _.,1 Karen A. Berrv President Upper South Platte Watershed Colorado Association of Conservation Districts Lakewood, CO Responsibilities and Achievements. . Developed relationships with diverse stakeholders, issue groups, and regulatory agencies . Developing strategic plan for funding and hiring of watershed director . Developed relationships with diverse stakeholders, issue groups, and regulatory agencies . Work with diverse stakeholders, issue groups, and regulatory agencies to establish yearly priorities and funding mechanisms for approximately 2 million in grant funding for watershed . Member, American Institute of Certified Planners - Councilmember District I 2 ITEM NO' ~ REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE' January 9,2006 ~~~ c,;,>' I i TITLE: RA TIFICA TION OF MAYORAL APPOINTMENTS D PUBLIC HEARING [gJ BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1ST READING (Date:_) D ORDINANCES FOR 2ND READING QuasI-JudIcIaL D Yes [gJ No \?,~ GI'cJ V- . Clerk ~~0~ City Mana EXECUTIVE SUMMARY: - Three applIcatIOns for appointment to the Urban Renewal Authority have been receIved by the City Clerk's Office. The applIcatIOns were distributed to the Mayor and City Council for revIew. The members of the Urban Renewal AuthorIty are appointed by the Mayor and ratIfied by City CounciL The municipal code permits the appomtment of one City Council member to an at-large posItIOn on the authority. Currently there IS a vacancy in District II (term ending November, 2010) and three At-Large vacancies wIth terms ending m November. 2010, November, 2006, and November of2007 COMMISSION/BOARD RECOMMENDATION: N/A STATEMENT OF THE ISSUES: If applicants are not appointed to the Urban Rewewal AuthorIty vacancies WIll remain. Mayor DiTullio is recommending the following appointments. DIstrIct II: At-Large' At-Large: James Bahrenburg, term ending November, 2010 Dennis Boyat, term ending November, 2010 Teri Carver, term ending November, 2007 ALTERNATIVES CONSIDERED: Not appomt applicants to fill the vacancIes. FINANCIAL IMP ACT: N/A RECOMMENDED MOTION: "I move to ratify the District II mayoral appointment of Renewal Authority, term to expIre November, 2010 to the Urban And/or, "I move to ratify the At-Large mayoral appomtments of ,term ending November, 2007 , term ending November, 2010 to the Urban Renewal Authority " or, "I move to deny the appointments for the followmg reasons Attachments: 1. Urban Renewal ApplicatIon - Dennis Boyat, Sf. 2. Urban Renewal Application - Teresa Carver 3 Urban Renewal Application - James Bahrenburg Report Prepared by' Reviewed by' Pam Anderson, City Clerk Randy Young, City Manager r_' . :,)Is;nbuted to: , ~)at:)' /'d-./Q.3/05" City Clerk: L-- City Treas: Ilf::u; I<Jk~ Council: V Mayor: v City Mgr- I---' City If:;' Dept [' ,ads: \" i . " 05 DEC 23 M'i 9: tl f,~ t, _ __ 4 __ ~L __ , PLEAS-E-ApPL y ONLY FOR ONE BOARD OR COMMISSION APPLICATION FOR APPOINTMENT TO THE. i//6 4' 11 // c 11 (" <-...." I (BOARD/COMM ISSION/COMMITTEE) DATE ! J./ .J...J/v ,;- ( . DISTRICT r:1.2 HOW LONG HAVE YOU BEEN A RESIDENT OF WHEAT RIDGE. S"-y I' , ARE YOU A REGISTERED VOTER? !i r: 5' WHY ARE YOU SEEKING THIS APPOINTMENT? h;/ E /?"r '" ", f' , ClN~/ /'t-'~t//'J /Y1~"/~f' I:bp,-/-- it? -< {....,-;:' c;? h..--~7r-"'/'-- htc/C,7 ~ , - DO YOU HAVE EXPERIENCE IN THIS AREA? 1/?' HAVE YOU EVER SERVED, OR ARE YOU CURRENTLY ON A BOARD/COMMISSION/COMMITTEE AND IF SO, WHICH ONE? HOW LONG? -z. ,;7 ARE THERE ANY CONFLICTS WHICH WOULD INTERFERE WITH REGULAR ATTENDANCE OR DUTIES? /v i' SIGNATURE,>>h01-.v.> ~ PLEASE PRINT OR TYPE NAME. /)(' iJ/1/ 5 [JcYJ 47 J; ADDRESS: t tI 7 ~- 1-1/ ~ c: ? I' t' HOME PHONE. :? tJ J '-1.7/- 7 {- 'I L(' BUSINESS PHONE. J c J ? :7..2 - 5-c :2 C;' E-MAIL ADDRESS Ut?ya T J r1 lJ C7/. C. ?,,/Vl APPLICATION WILL BE KEPT ON FILE FOR ONE YEAR ATTACHMENT 1 ,Vi va n Rfnf'Iif~Ui{Vz>>'"-f ,. . - '( ''j ,oi, ~'_ I: ~_, PLEASE APPLY ONLY FOR ONE' eo~ ; , COMMISSION - O' . . 0: Council:)( 05 Dt.e 2 :. ii}/~,/Of" Mayor: v APPLICATION FOR APPOINTMENT TO THE: C~Clerk: v City Mgr: v- (BOARD/COMMISSION/COMMITTE City Treas: City Atty: i--' Dept Heads: DATE' December 20,2005 DISTRICT ~.. t.- -~ ~.~-........-~---~-----~ ----- HOW LONG HAVE YOU BEEN A RESIDENT OF WHEAT RIDGE. 26 years ARE YOU A REGISTERED VOTER? Yes WHY ARE YOU SEEKING THIS APPOINTMENT? Become involved in improving the city of Wheat Ridge - DO YOU HAVE EXPERIENCE IN THIS AREA? Yes. Involved in real estate for over 20 years Former licensed agent. Manage 2+ million dollar portfolio activities to include' Market research and analysis, of real estate property and Tic's. Active in all aspects of purchase, rehab & sale of real property. Daily management of real estate holdings, to include contracting labor, performing maintenance and upkeep, bookkeeping HAVE YOU EVER SERVED, OR ARE YOU CURRENTLY ON A BOARD/COMMISSION/COMMITTEE AND IF SO, WHICH ONE? Yes, personnel board. HOW LONG? Not very ARE THERE ANY CONFLICTS WHICH WOULD INTERFERE WITH REGULAR ATTENDANCE OR DUTIES? No SIGNATURE 1 PLEASE PRINT 0 YPE NAME: Teri (Thersa) Carver ADDRESS: 6735 W. 31st Avenue HOME PHONE: (303) 232-4555 BUSINESS PHONE: To be provided if accepted to board. E-MAIL ADDRESS.Tericarver@comcast.net APPLICATION WILL BE KEPT ON FILE FOR ONE YEAR ATTACHMENT 2 ~- . i Jlstributed 10: . ::late: /itlj/5/6)> City Clerk:}/' City Treas: A/cu, t,J/1d-G 05 DEe i 5 AIl S: ;: ~,.:.:.~~- AP..EL APPOINTMENT TO THE l---=-::~fjz~-.~~ ~_ (BOARD/COMMISSION?OMMITTEE) DATE ~ 11' J --z....cmj DISTRICT :2- ( HOW LONG HAVE YOU BEEN A RESIDENT OF WHEAT RIDGE' /''(1''?- DO YOU HAVE EXPERIENCE IN THIS AREA? I/o - HAVE YOU EVER SERVED, OR ARE YOU CURRENTLY ON A BOARD/COMMISSION/COMMITTEE AND IF SO, WHICH ONE? HOW LONG? J1 0 ARE THERE ANY CONFLICTS WHICH WOULD INTERFERE WITH REGULAR ATTENDANCE OR DUTIES? no SIGNA TURE~.f''-''.e~ ~(; PLEASE PRINT OR TYPE NAME 5fl)'\~> L r15i1/1rREN6I/rR~ ADDRESS ? SO.::- bJ. L/? '3 fl ue- HOME PHONE :; 0 .5 971.) -/1// BUSINESS PHONE E-MAILADDRESS fJ/1VV ~C> SF(!? /fOL. C~ APPLICATION WILL BE KEPT ON FILE FOR ONE YEAR ATTACHMENT 3 ! "1'\ \,'li City of Wheat Ridge In this space there is a large scale map that could not be scanned at thIS time. Please see the City of Wheat Ridge Clerks office if you would like to see the map. Thank You. -{! 1: ,'. , " " J....,. t" ,,-,' '. &hibif ~ if; rrE\\ j \N~L-DS--{) \ ',.. p:...,.., ~ '.<-:r,< ,,:"~'\\~'".:I1i"~ . ,'j.A~,1:r'":''''' ~,,<,^..,..1t."'r, ,. ~,r.'~.;t"'J >:.~~' ~ ,.. ~. t. , " ,.'~:, -: ~~ ;~:I: ~ ." ~~~" j, ;'1.' ,~\ . t'." ,,> . "<",,~ ...'... ,,",,'<' ;;~~.,j;:!#,;S; .!,;,~;,t":t.:., :~S~< "~,l{ ~:;;flf:~'F ~ l-;t..;..it:,1... , " ' -~~. 'O!. f~ , 1fd!:l~ .~ ,., ''-, ~ :-- ~'-" >.... ~ -.", .... ~ ~.. .~ ......." ......'" "~.- .........- -" ..~..~ 1." ,- - .- ~,;..... ~::. ~ ~ _.. ...... ......... i \ . . . I . '...... -'~. \ \-' 1 \ . l STATEMENT OF SIGNIFICANCE AND ARCHITECTURAL DESCRIPTION OF OLINGER RESIDENCE, 7495 WEST 29TH AVENUE The Olinger Family and Their Denver Legacy The CIty of Denver was formed m 1860 by the combmatlOn of the Aurana and Denver City camps at the confluence of the Platt RIver and Cherry Creek. These camps were established when it was reported that gold was discovered in Cherry Creek in 1858 ThIs news created a huge boom m populatIOn and the development of what is now the Downtown, Lower Downtown, Capital Hill, Auraria Campus, and Chessman Park areas. As WIth any burgeonmg pioneer community, one of the mainstay busmesses IS the funerary and undertaking concerns. This drew John W Olmger (1851-190 I) and his wife Emma (1861-1932) from Santa Fe, New Mexico, to the area m 1890 to establish one of the regions' foremost busmess entities, initially located at 15th and Platt Streets. In 1908, the Olmgers built the first buildmg m the area to be constructed as a mortuary in the Rocky Mountam region at 2600-16th Street (16th at Boulder) and was initially operated by John W Olmger and his wIfe Emma, and eventually was run by Emma and the Olinger's son George W OlInger Sr (1882-1954) and his wIfe Margaret (1881-1968). The growth of the business was marked in 1930 by the purchase of the Yeager Mortuary, located at Speer Boulevard at Sherman (thIs locatIon was sold by the corporation in 1981) In 1944, the business partnership of Olinger, Bona & Van Derbur was formed between the Olingers and Joseph E. Bona (1887 -1978), his wife, and Francis S. Van Derbur (1907-1984) By then, the families ofOlmger and Van Derber were joined by the mamage of daughter Gwendolyn Olinger (1908-1996) to Francis S Van Derbur TheIr youngest daughter, Marilyn Van Derbur Atler, would win the Miss America title in 1958, and IS currently a promment speaker on the subject of child abuse. Expansion of the business partnership continued with the building of another Olinger Mortuary on East Colfax at Magnolia to servIce the Park Hill area in 1951 The 1950' s also saw the former Joss Mortuary, 2775 South Broadway, convert to Olingers in 1953 The concern of Olinger Mortuaries, Inc, was formed m 1959 with Francis Van Derber as President. Growth of the business was particularly strong dunng the 1960's, when Olinger Mortuaries, Inc expanded mto cemetery ownership, including the acquisition of Eastlawn Cemetery m 1963, the buildmg of Evergreen Cemetery and the Mount Lindo Cemetery and Mausoleum the same year, and the purchase of the world's largest mausoleum with crematory, the Tower of Memones (built m 1926) in Crown Hill Memorial Park, Wheat Ridge. Mt. Lmdo Cemetery, located twenty minutes west of Denver, is the location of one of the area's most identifiable landmarks, the largest electrically-lIghted cross in the world, which is illuminated nightly. With the death of George W Sr occurnng m 1954, and the death of Margaret OlInger III 1968, their reSIdence at 7495 West 29th Avenue, dIrectly across Wadsworth Boulevard from Crown Hill Memonal Park, was converted to another Olmger Mortuary m 1970 Modifications to the home include the addition ofthe "Wadsworth Chapel" to facihtate services. With the 1980's came further change and growth to the Olinger enterprise, including the purchase of the Chapel Hills Cemetery in 1985, the Highlands Cemetery and Mortuary in 1986, and the Noonan-Bettman Mortuary in 1987 It should be noted that all property holdings of Olinger Mortuaries, Inc" were sold to Morlan International, Inc m 1987, and changed hands agam in 1987 when they were sold to S C. I. of Houston, Texas, the current owner of record. The growth and development of the Olmger legacy was due to five generatIOns of a single Denver family and their business associates. Their contribution to the Denver economic climate, as well as Colorado history, was more than profound. Thls is illustrated by the fact that one of the most notable ofOlmger funeral services was that of Colonel William F Cody ("Buffalo Bill"), who died m Denver on January 10, 1917. His body was placed in a receivmg vault at Olingers 16th and Boulder Streets facility until the service on June 3, 1917 and was buried on Lookout Mountain in Golden. The gravesite is considered one of the most revered landmarks in the state of Colorado. To all Denver area residents, the numerous Olinger facilihes sprinkled throughout the region have remained a famihar and tasteful mainstay to the community, and a remmder of our nch cultural and economic heritage I Description ofOlmger Residence, 7495 West 29th Avenue: The former residence of Margaret and George W, Olmger, Sf. is an estate (ca 1925) occupying the northeast comer of West 29th Avenue and Wadsworth Boulevard. Original elements of the property consist of the mam residence, surrounding gardens, a stucco pergola colonnade roughly 200 - 300 feet long running parallel to Wadsworth Boulevard, well house, sunken garden, caretaker's home, and onginal barn. Remnants of the formal grounds are still in evidence all across the property The mam structure, (architect to be venfied), sits deep on the lot facing south and is surrounded by many mature cottonwood trees, The home's original main entrance is accessed from 29th Avenue by a double walkway flanked curbside by terra cotta-clad lanterns with lions-head details, Large terra cotta vessels flank the steps to the entrance, which boast globe-topped torcheres. A port-cochere IS located on the west side of the building, With French doors leading directly into the home's Drawing Room. The original structure demonstrates intricate exterior bnck patterning and eaveswork (see detail photograph), topped by a Spanish tile roof, an unusual and opulent treatment for the area. The sightline from 29th Avenue denotes the structures' stately though restrained single-storied Prairie-style roofline, though a second story IS in evidence at the rear of the house over the automobile compartments. The pergola delineates the western edge of the property and consists of a double row of stucco pillars, which are each at least 2 feet in diameter, connected overhead by a grape arbor (see detail photograph) Mature rose bushes grow at the base of each pillar An original concrete pathway leads down the center of the colonnade north, toward the caretaker's house, past an original pump house constructed in the same style as the main structure. Remnants of the formal gardens, such as concrete garden steps, are evident all along the pergola, Original hooks which one held strings of oriental lanterns during summer parties hosted by the Olinger family in the 1920s, 1930s, and 1940s are still intact. The mam building on this site was converted to an operating mortuary in 1970, and a large chapel was added to facilitate funeral services. Other modifications to the site and structure include the paving of a large portion of the rear gardens, extendmg almost to the caretaker's home (see detail photograph). This paving was done, however, with high regard to the large cottonwood trees in the area, most of which were spared removal. At thiS time the exterior glazed brick of the main residence was painted white. Among the most memorable elements on the property was the presence of three large-scale replications of statuary from antiquity (the Discus Thrower and Venus De Milo being the most recognizable), which were present until just recently, when their detenorating condition mandated their removal. The main house, pergola, and surrounding gardens are already highly regarded by many long-lIme Denver reSidents as landmarks due to their sheer architectural majesty The fact that the area was once primarily farmland dictates that most structures from that era are farmhouses or outbuildings leanmg toward a purely functIOnal and somewhat rural architectural nature ThiS fact alone sets the Olinger residence apart from any other historic estate in West Denver, whether extant or not, for It was built in a grand modified- PraIrie style and was embellished wIth gracIous components assocIated almost exclusively with the well-heeled Denver establishment of the early part of the 20th century True, estates such are thIs (the Bonfils Belmar, etc ) once dotted the farmland of the Front Range, however, this may be the one remaining country estate from early Denver on the West Side. It is incontrovertible that It should be revered as a symbol of early Denver society that is utterly irreplaceable. As of this date the surroundmg area, though mostly resIdential, has succumbed to rapid commercIal redevelopment (not all successful), and thIS partIcular property, wIth ItS elegant and graceful presence, adds rich histoncal value to Wheat RIdge. SImply put, It is a rare and beautJful archItectural specimen in fundamentally pristine condItIOn, further enhanced by the luxury of open 2 space. I Factual data courtesy of Donald M. Chase, Colorado Funeral Director's Association ("History of Colorado Funeral Enterpnses by CIty or Town") 2. ArchItectural description researched and written solely by Kevm F Murphy George Olinger: Northside Businessman and Philanthropist by Keith Chamberlain George Washington Olinger was born in Santa Fe, New Mexico, on February 22, 1882, getting his name by sharing birthdays with the nation's first president. His parents, John W. and Emma Scott-Olinger, were in the funeral business In 1890, they moved to Denver after, according to family lore, the young George was nearly kidnapped by Indians The relocated couple opened a mortuary at 15th and Central in Highland and John also ran a livery and sale stable at the city stockyards. George attended Ashland and North Side High School and in 1905 would marry Margaret Flagg, another North alum. Denver was in a construction boom in 1890 and the 15th Street viaduct tied the growing suburb of Highland to the bustling city across the Platte Cable cars rattled up the 15th Street hill past the front door of the Olinger's residence and business George began helping in the family business at age 15 and when his father died in 1901 he became Emma's partner in the mortuary "His mother ran the mortuary in those days," says Olinger granddaughter Nancy Knowlton. "That was unusual for a woman" Known as "Mother 0," to employees and friends, she was a noted clubwoman and philanthropist. Over time George increasingly took the reins, "and was really doing all of the building and growing long before his mother died in 1932," according to Olinger great-grandson John Horan The average funeral cost about $100 at the turn of the last century when a trip to Fairmont Cemetery in east Denver with a horse-drawn hearse took all day. The Olingers prided themselves on "service not just to the family, but to the community as well " Business thrived and in 1908 they built a new mortuary at 16th and Platte, the region's first building actually constructed as a mortuary The Olinger Undertaking Parlors boasted personal attention to detail and "perfect preservation" They did mostly a German-Lutheran business, according to Olinger granddaughter Valerie Horan, and got extra duties from their horses and carriages "Fine carriage livery," they advertised "We furnish carriages for all occasions. Give us your order for the next reception or wedding" (Fifty years later, the family was still using hearses for weddings- their granddaughters'- something that made Knowlton cringe. "Everybody knew they were hearses," she says.) As autos took to the streets, Olingers adopted motorized hearses. "A service of quality for suburbs and points even more distant through our new auto carrier Prompt- Quiet. The Only such service in Denver" By the early1930s Olingers offered air transport of bodies. Knowlton worked at Olingers as a young woman and describes another Olinger innovation "\ sat at the front door and greeted people and took them to what we called the slumber rooms to see their loved ones that were in pajamas in bed before they were transferred to a casket. There was one that was all decorated for just babies and children. That was a heartbreaker. There was a darling crib in there and a cute little rocking chair and stuffed animals." Other slumber rooms featured masculine and feminine motifs. Family could visit day or night. The mortuary never closed. George Olinger became a leader in the industry, founding and serving national organizations which sought to promote fair business practices and "dispel the aura of mystery .. regarding the business of funeral directing." Denver enjoyed funeral prices below the national average and many credited Olinger. The firm opened three other branches across the city and by 1953 estimated that it was serving nearly half the families in the Denver area. Over the decades, Olingers buried the great, the near-great and thousands of average folks Their most famous client may have been Buffalo Bill Cody, who died in Denver on January 10, 1917. He was embalmed and given a public viewing at the mortuary in Highland He resided in a vault there, with occasional touch-ups, during a fierce six-month battle between Cody, Wyoming, and Denver over who would have burial (and bragging) rights. With rumors of body-snatching in the air, the Colorado militia served as an early-day neighborhood watch to assure that Cody remained a North Denverite during this testy interval Buffalo Bill received a final viewing, attended by thousands, in June then was interred high above the city. "Don't ever let anybody tell you that Buffalo Bill is anywhere other than in that concrete crypt up on Lookout Mountain," Olinger's senior vice president Joe Bona told George's descendants, "because I put him there'" Dressed in period costume, John Horan and Dan Davis, of Horan and McConaty funeral homes, still preside over annual mock-solemn reenactments of the event. Olinger invested in real estate and his holdings included Bonnie Brae, ("Where he got that name, I'll never know, says Knowlton.) Wellshire Country Club, Indian Hills, Olinger Gardens and Crown Hill Cemetery. Mount Lindo, rising south of Turkey Creek Canyon, was another Olinger property. "I think he paid $1,000 or less for it," says Knowlton "He only had it to look at. He died without doing anything with it." Olinger's son-in-law, Francis Van Derbur, installed the lighted cross that still shines over the metro area from the mount's eastern flank. Olinger was famous for his generosity "He was such a sweet giving man. All he wanted to do was just help others without any fanfare Didn't want anybody to come back and thank him. It just warmed his heart to do something for them," says Knowlton Valerie Horan, another Olinger granddaughter, adds "I can't tell you how many times somebody told me things my grandfather did for them that he had made them promise they wouldn't tell. People would come into the mortuary after he died and say 'I guess it's OK for me to tell you now.' The little grocery store across the street from Olingers had a man with a club foot. It was during the Depression and [my grandfather told the man], 'I will take care of that operation on one condition_ - that you tell no one that I did it.' n Olinger's creed, "no one has ever been denied an Olinger service because of lack of funds." showed in his liberal financing. "This one woman came in every week with her dollar," says Valerie, "I can remember him saying, 'It's Christmastime and I want you to go through and find everyone that has paid a dollar a week.' He marked them all off paid in full My grandfather probably had too much compassion to be an outstanding businessman because he gave and gave and gave He did not die a wealthy man at all " The Olinger largess extended to churches, hospitals, civic and charitable causes, schools and his beloved Highlander Boys Civic spirit promoted Olinger to wartime service During World War I he volunteered for the Y M.C.A., serving six months in France as a liaison for servicemen and their families. Within days of the attack on Pearl Harbor he stepped up again to help families, this time for the American Red Cross. "There isn't much a man of my age can do in active service," he told a reporter, "but I feel this situation is serious enough to try. At least I can stand up and be counted. Everyone must pitch in and help by doing the things he's best fitted to do I like boys and young men, and have long tried to understand their problems and do something about them I feel I can put that interest to good use" On the home front Olinger was an active Rotarian, specializing in boys work, and Highlands Masonic Lodge A devout Presbyterian, he donated land to establish the Geneva Glen Christian Camp. Another Olinger trademark was his relentless morale-boosting mail campaign. He collected inspiring quotations, printed them on colorful paper and mailed them off to former Highlanders, servicemen, shut-ins and anyone else he thought in need a little bucking up "There's no limit to the good a man can do if he doesn't care who gets the credit," read one especially appropriate homily. "Oh, did he get mail, and, oh, did he send mail," declares Valerie She and her sisters often stuffed envelopes during visits to their grandparents' home "He had tons of those sayings," she says with a smile "He had a long table and we would just walk down and take one after another and stuff the envelope." Knowlton recalls, "He'd pay us something like a penny a packet. I used to be just thrilled if I got a quarter. His secretary would include some stamps and send them to shut-ins. They used to send him the most beautiful letters back using the stamps and tell him that these little sayings just made their day." Mortician, philanthropist, real estate developer, churchman and civic activist he may have been, but to the four granddaughters on whom he doted, George Olinger was simply "Gaba." "He was an extremely loving man. He was very, very good to all my sisters and me," says Valerie fondly "He called my grandmother 'Momo,' and we grandchildren called her "Grandma Momo " During one-at-a-time weeklong visits to the family home on Wadsworth or their mountain retreat near Dillon, the Olinger grandparents lavished love on the girls Margaret's green apple pies and sugar cookies, George's rowing lessons, roller skating along tree lined walks, delving into "Gaba's" extensive book collection, and listening quiet as a mouse to Gabriel Heater's evening news on the Crosley floor model radio are all fond girlhood memories for the women It seems possible that George Olinger was generous to a fault. His unbridled charitability sometimes vexed his wife and was the probable cause of the somewhat convoluted ownership history of the firm. His close friend, confidant and senior vice president Joe Bona periodically provided financial transfusions by purchasing part ownership. George would buy him out again when things improved In 1944 the firm became a partnership of Olinger, Bona and Olinger son-in-law Francis Van Derbur. After Olinger's death in 1954, Van Derbur bought full ownership, retaining the respected Olinger name. When Van Derbur died in 1984 the Olingers chain was purchased by Morlan International, a consolidator of funeral homes and cemeteries. The present owner of the 115-year-old Olinger name is Service Corporation International but the Olinger family tradition lives on in George Olinger's great-grandson, John Horan, who has operated the Horan and McConaty funeral chain since 1986, continuing a family business that first came to Denver in 1890. Folks are still getting George Olinger's inspirational mailings. After his death in 1954 the family found boxes of the sayings still packed up. Margaret continued the practice, mailing out several packets to shut-ins every day. "To this day I still have some that I'm tucking into envelopes," says Knowlton "His work lives on " She's also taken the work into cyberspace, including George's thoughts and others she's collected in a thought-for-the-day e-mail to friends. "/ try and send it every night around 10:30 or 11 :00 so it's the first thing my friends open in the morning. This son of an undertaker left large footprints Knowlton sums up George Olinger's legacy this way' "He was a wonderful family man A man of great honesty and integrity He was so loving I never saw him lose his cool I never heard him say a swear word He just loved every day He had not one enemy in the world " City of Wheat Ridge In this space there is a large scale map that could not be scanned at this time. Please see the City of Wheat RIdge Clerks office if you would like to see the map. Thank You. Jan-09-06 04 47pm From-303 223 I I I I 303 m 1111 T-337 P 002/002 F-510 P'I' . c:;; 06J~it-9 i q.v, Brownstein I Hyatt I Farber 410 Se'ooreerrt" Srree, Twe'ity-Secord ;:1001 Oen"E.:T, Colorad:J 302C2-4437 Jhf-1a"...corrt January 9, 2006 VIA HAND DELIVERY Wa~n... F Forman Attorney at Law T 303.2231120 F 303223.0920 wforman@bhf-ltliw com ~~w cA~'s ~ ~~ .~h ~ fur ~~ ThiS law firm represents IBC Denver II, LLC ("IBC"), which owns the former Jolly Rancher property located at 5060 Ward Road in the City of Wheat Ridge, Colorado ("Property"), IBC urges the Council not to adopt Council Bill 02-2006 which proposes to Impose a moratorium on the acceptance and processmg of certain development applications within a portion of the City substantially comprised of the Property City of Wheat Ridge City Council 7500 West 29m Ave, Wheat Ridge, CO 80033 RE: COUNCIL BILL 02-2006 Dear Council Members As the Council IS aware, IBC proposed to redevelop the Property to allow for mlxed- use commercial and industrial development, which was vetted with the City staff for nearly two years The City denied IBC's application on November 14, 2005, wrongfully we believe, to allow the City to essentially redesign the Property to fulfill an as-yet undefined transit-oriented development plan. It appears to us that the Council's denial of IBC's application was intended to facilitate the ultimate adoption of a moratorium, whIch unfairly targets tBC's Property In short, the proposed moralonum constitutes yet another step in a course of action by the City to thwart IBC's development plans for the Property IBe does appreciate the fact that Council Bill 02-2006 will not halt the City's processing of IBC's building permit applications that were filed for a portion of the Property If the Council proceeds to adopt CounCIl 8111 02-2006, IBC suggests that sections of the Bill be clarified to provide that the moratorium Will not affect previously-filed building permit applications and any site development plans filed in support thereof cc. Brian Mott Gerald Dahl, Esq. 91 ~912\957196,1 8rownsteln Hyett & Farl>er, PC Denver) Golorudo T 303.223 1 00 F 303223 ' ~ 11 Wash,nglon. 0 C, T 20~ .296 7,63 F 202 296.7009 Albuquerque, Now Melico T 5C52440770 F 603.244.9266 AspsnlV.", Colorado T 9709455302 F 970384.2360 Jan-09-06 04 47pm From-303 223 1 I I 1 303 2Z3 1111 T-337 P 001/002 F-510 Brownstein I Hyatt I Farber 410 Severdllcnlh Stre~t TVJ{?Intj'-Sacond CL::Jor Den"",. Co,Dlado 302024.137 bhl-!'lW,Corr Fax Cover Sheet DATE: January 9, 2006 PHONE NO. fAX NO. 303.234 ~924 TO~ FROM: Attn: Pam Anderson CIty of Wheat Ridge Wayne F Forman 303.223,1120 303 223 0920 RE: COUNCIL Bill 02-2006 No. of Pages With Cover Page: 2 IF YOU DO NOT RECEIVE All. OF THE PAGES, OR IF YOU ENCOUNTER ANY DIFFICULTIES WITH THIS TRANSMISSION, PLEASE CALL OUR OFFICE AT 303.223,1100, THANK YOU. MS6sClge: Please see attached, Statement of Co"fldenllallty The Informat,on co"tained in this fa. me..age 16 anomey pi/vileged and confidential 'nformalion Intended only for the "6e of the individual Dr enlity named above If the reader of this message is not the Intended reclplenl you ore hereby nor/tied that ilny dissomination. dlstrlburion O( copy of this commuolcarJon is ,trlctl)" prohibited. It you h.ave received this communication in error, please notify us immediately by telephone ond ralurn the o"goool message 10 uS .at the ebOV8 addre55 via the U.S. PO~J[81 Service. Thank YDU. B'o.....n~Heln HYlltt & FlIlIl'ber, PC. De"y". Coloradc, T 303223.1100 "303223 1111 W,~h'n9'on, 0 C r ~m.')96.7353 f- 70'2 296 7009 AlhloCj\.lurque, ~,..,. Ml.)xit;(1 l' 505.244.0770 r 505 2449265 ,\op",,/V,;J, Colomdo r970.946.fi30~ !' 970 3g4.2360 Follow up on The mayor's direction I would move for consensus for the following ./ Study session be held within with 90 days to consider the city funding and/or constructing improvements such as driveways, private roads etc on private property ./ Issues to be explored and discussed during the study session include but not limited to the following o What types of improvements should the city consider a cost share or fully funding o What criteria would be used III determine which projects should receive funding o How much would such a program cost the city? o What are the potentialliabIiities to the city and its taxpayers? · F or example, does the city lose its governmental immumty if it constructs or participates in a project on private property, such as property outside of public easements or rights of way o If it is determined it is in the best interests of the city to establish such a program but adequate funding is not available are there alternative methods the city can establish to help homeowners with uncooperative neighbors. For example, homeowners associations typically take care of shared property and assess residents maintenance fees, could the city help establIsh similar assessment districts? What are the pros and cons of such a program o From the Mayor's email, it appears that in the past the city has helped construct improvements on private property If this is correct, have there been any instances where someone promised to pay (verbally or by contract) the city for improvements and did not pay Have there been any instances where someone portrayed, to a contractor or another party, that the city was responsible for constructing improvements and the city was sent an invoice that it was not expecting. CITIZENS' RIGHT TO SPEAK DATE: January 9, 2006 ANY PERSON MAY SPEAK ON MATTERS FOR A MAXIMUM OF THREE MINUTES, UNLESS ADDITIONAL TIME IS GRANTED BY AGREEMENT OF COUNCIL. EACH SUCH PERSON MUST SIGN THE PUBLIC COMMENT ROSTER, STATING NAME, ADDRESS, AND TOPIC OF COMMENT. NAME ADDRESS TOPIC