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HomeMy WebLinkAboutCouncil Agenda Packet 08-27-18AGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING August 27, 2018 7:00 p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Sara Spaulding, Public Information Officer, at 303-235-2877 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF Study Session Notes of August 6, 2018 PROCLAMATIONS AND CEREMONIES CITIZENS’ RIGHT TO SPEAK a.Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3minutes and sign the PUBLIC COMMENT ROSTER. b.Citizens who wish to speak on an Agenda Item, please sign the GENERAL AGENDA ROSTER. c.Citizens who wish to speak on a Public Hearing item, please sign the PUBLICHEARING ROSTER before the item is called to be heard. d.Citizens who wish to speak on Study Session Agenda Items, please sign the STUDYSESSION AGENDA ROSTER. APPROVAL OF AGENDA CITY COUNCIL AGENDA: August 27, 2018 Page -2- 1. CONSENT AGENDA a. Motion to approve payment to Insight Public Sector in the amount of $76,958.42 for the Annual Renewal of the Microsoft Enterprise Agreement b. Resolution 55-2018 – approving the 2018 Police Recruit Training Agreement to provide Law Enforcement Academy Training for six Wheat Ridge Police Recruits at the combined Regional Academy c. Resolution 51-2018 – authorizing the appropriate City Officials to execute an Intergovernmental Agreement by and between the County of Jefferson, State of Colorado, and the City of Wheat Ridge, Colorado regarding the administration of their respective duties concerning the conduct of the Coordinated Election to be held on November 6, 2018 PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 2. Council Bill 24-2018 – extinguishing any rights or interest held by the City in a Slope Easement PE-55A associated with Taft Court, a Public Roadway 3. Council Bill 25-2018 – vacating any interest held by the City in a portion of Ridge Road, a Public Roadway DECISIONS, RESOLUTIONS AND MOTIONS 4. Motion to award a contract and approve subsequent payments to Short Elliot Hendrickson, Inc., Denver, CO, in an amount not to exceed $643,636 for Professional Services for the design of 52nd Avenue, Ridge Road and Tabor Street 5. Motion to award a contract and approve subsequent payments to HDR Engineering, Inc., Denver, CO, in an amount not to exceed $2,144,931 for Phase II, Final Design, of the Wadsworth Boulevard Improvement Project 6. Resolution No. 52-2018 – approving a Second Amendment to the City of Wheat Ridge Gold Line Corridor Local Agency Intergovernmental Agreement with the Regional Transportation District, transferring ownership of the Regional Stormwater Pond and Outfall from the Regional Transportation District to the City 7. Resolution No. 53-2018 – in support of reauthorization of and full funding for the Land and Water Conservation Fund 8. Resolution 54-2018 – amending the Fiscal Year 2018 General Fund Budget to reflect the approval of a Supplemental Budget Appropriation in the amount of $18,000 for The Action Center CITY MANAGER’S MATTERS CITY ATTORNEY’S MATTERS ELECTED OFFICIALS’ MATTERS ADJOURNMENT ITEM NO: DATE: August 27, 2018 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE PAYMENT TO INSIGHT PUBLIC SECTOR IN THE AMOUNT OF $76,958.42 FOR THE ANNUAL RENEWAL OF THE MICROSOFT ENTERPRISE AGREEMENT PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ City Manager ISSUE: This is a scheduled and budgeted replacement of obsolete Microsoft software licenses at all sites and the support and maintenance that is inherent with upgrades or new software. The annual renewal of licensing and support will cost $76,958.42 which was approved in the 2018 IT Budget. PRIOR ACTION: Approved by Council since 2005. FINANCIAL IMPACT: Funds in the amount of $76,958.42 are budgeted in the 2018 Information Technology Division budget. BACKGROUND: The City has participated for 13 years in the Microsoft Enterprise Agreement (EA) program. Prior to 2005, software licensing control and purchases were decentralized; non-standardized and recordkeeping was sporadic and incomplete. In 2005, based on an Information Technology Division (IT) evaluation of the status of the City's software needs and requirements, IT Staff decided to leverage the City's purchasing power by engaging Microsoft in a five-year agreement to get the City of Wheat Ridge properly licensed. Staff also decided at that time to manage all the 1a. Council Action Form – Microsoft Enterprise Agreement Annual Renewal August 27, 2018 Page 2 software centrally within the IT Division. With the help of a new IT Administrative Guideline, this was accomplished. As a result, the City has been compliant with Microsoft's licensing rules and regulations as of 2005. In addition, this program allows for discounts on software licenses, professional services and planning and training vouchers from Microsoft. This renewal will allow the City to implement upgrades to Exchange 2016, Windows 10, Office 2016 and other features of the Microsoft software. RECOMMENDATIONS: Staff recommends approval of the annual renewal for the Microsoft Enterprise Agreement. RECOMMENDED MOTION: “I move to approve payment to Insight Public Sector in the amount of $76,958.42 for the annual renewal of the Microsoft Enterprise Agreement. Or, “I move to deny payment to Insight Public Sector in the amount of $76,958.42 for the annual renewal of the Microsoft Enterprise Agreement for the following reason(s) ________________________________________________________________________.” REPORT PREPARED/REVIEWED BY: Michael Steinke, IT Manager Patrick Goff, City Manager ATTACHMENTS: 1. Insight Microsoft Quote # 220355894 HTTP://WWW.INSIGHT.COM Page 1 of 3INSIGHT PUBLIC SECTOR SLED6820 S HARL AVETEMPE AZ 85283-4318Tel: 800-467-4448 SOLD-TO PARTY 10390055 CITY OF WHEAT RIDGE7500 W 29TH AVE 1ST FLOORWHEAT RIDGE CO 80033 SHIP-TO PARTY CITY OF WHEAT RIDGE7500 W 29TH AVE 1ST FLOORWHEAT RIDGE CO 80033 We deliver according to the following terms: Payment Terms :Credit Card Ship Via :Electronic Delivery Terms of Delivery :FOB ORIGINCurrency:USD Quotation Quotation Number :220355894 Document Date :09-AUG-2018PO Number :PO Release : Sales Rep :Peter Lonson Email :PETER.LONSON@INSIGHT.COM Telephone :8002692523Sales Rep 2 :Adele GreeneEmail:ADELE.GREENE@INSIGHT.COMTelephone:5097422376 Material Material Description Quantity Unit Price Extended Price 228-04433-ESA3 Microsoft SQL Server Standard Edition -Software assurance - 1 server - Enterprise,Select, Select Plus - additional product -Win - All Languages 2 146.29 292.58 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514 AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18 DEPLOY DATE :01-OCT-2018 269-12442-ESA3 Microsoft Office Professional Plus - Softwareassurance - 1 PC - Enterprise - Win - AllLanguages 350 86.78 30,373.00 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18DEPLOY DATE :01-OCT-2018 359-00792-ESA3 Microsoft SQL Server - Software assurance - 1CAL - Enterprise, Select, Select Plus - AllLanguages 40 34.06 1,362.40 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18DEPLOY DATE :01-OCT-2018 395-02504-ESA3 Microsoft Exchange Server Enterprise Edition- Software assurance - 1 server - Enterprise,Select, Select Plus - All Languages 1 660.66 660.66 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18DEPLOY DATE :01-OCT-2018 ATTACHMENT 1 HTTP://WWW.INSIGHT.COM Page 2 of 3 Document Date 09-AUG-2018Quotation Number 220355894 Material Material Description Quantity Unit Price Extended Price CX2-00093-ESA3 Windows Enterprise for SA - W/ MicrosoftDesktop Optimization Pack - softwareassurance - 1 PC - Platform - Enterprise -All Languag es 350 38.30 13,405.00 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514 AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18 DEPLOY DATE :01-OCT-2018 D87-01159-ESA3 Microsoft Visio Professional - Softwareassurance - 1 user - academic - Enterprise,Select, Select Plus - Win - All Languages 5 91.14 455.70 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18 DEPLOY DATE :01-OCT-2018 H30-00238-ESA3 Microsoft Project Professional - Softwareassurance - 1 PC - Enterprise, Select, SelectPlus - Win - All Languages 5 177.56 887.80 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18DEPLOY DATE :01-OCT-2018 P71-07282-ESA3 Microsoft Windows Server Datacenter Edition -Software assurance - 2 processors - Select,Select Plus - All Languages 7 1,004.14 7,028.98 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18DEPLOY DATE :01-OCT-2018 P73-05898-ESA3 Microsoft Windows Server Standard Edition -Software assurance - 2 processors -Enterprise, Select, Select Plus - AllLanguages 30 143.86 4,315.80 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18DEPLOY DATE :01-OCT-2018 PGI-00268-ESA3 Microsoft Exchange Server Enterprise CAL -License & software assurance - 1 user CAL -academic - Enterprise, Select, Select Plus -with services - Win - All Languages 100 25.99 2,599.00 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18 DEPLOY DATE :01-OCT-2018 HTTP://WWW.INSIGHT.COM Page 3 of 3 Document Date 09-AUG-2018Quotation Number 220355894 Material Material Description Quantity Unit Price Extended Price PGI-00270-ESA3 Microsoft Exchange Server Enterprise CAL -Software assurance - 1 user CAL - academic -Enterprise, Select, Select Plus - with services - Win - All Languages 125 19.76 2,470.00 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514 AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18 DEPLOY DATE :01-OCT-2018 W06-01072-ESA3 Microsoft Core CAL - Software assurance - 1user CAL - Platform - Enterprise - AllLanguages 350 37.45 13,107.50 Coverage Dates:01-OCT-2018 - 30-SEP-2019STATE OF COLORADO NASPO VALUEPOINT SOFTWARE VAR(#ADSPO16-138244/ 20170000000000000105)LICENSE :6808514AUTHORIZATION N:ANNUAL BILLING DUE 10/1/18 DEPLOY DATE :01-OCT-2018 Product Subtotal 76,958.42 TAX 0.00 Total 76,958.42 Lease & Financing options available from Insight Global Finance for your equipment & software acquisitions. Contact your Insight account executive for a quote. Thank you for considering Insight. Please contact us with any questions or for additional information about Insight's complete IT solution offering. Sincerely, Peter Lonson8002692523PETER.LONSON@INSIGHT.COMFax4807606821 Adele Greene5097422376ADELE.GREENE@INSIGHT.COMFax8664330064 Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial options. This purchase is subject to Insight’s online Terms of Sale unless you have a separate purchase agreement signed by both your company and Insight, in which case, that separate agreement will govern. Insight’s online Terms of Sale can be found at:http://www.insight.com/en_US/help/terms-of-sale-products-ips.html ITEM NO: DATE: August 27, 2018 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 55-2018 - A RESOLUTION APPROVING THE 2018 POLICE RECRUIT TRAINING AGREEMENT TO PROVIDE LAW ENFORCEMENT ACADEMY TRAINING FOR SIX WHEAT RIDGE POLICE RECRUITS AT THE COMBINED REGIONAL ACADEMY PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ ______________________________ Chief of Police City Manager ISSUE: The Wheat Ridge Police Department (WRPD) is requesting approval of a training agreement between the City of Lakewood, on behalf of itself and Jefferson County, and the City of Wheat Ridge for the 2018-2 Recruit Academy. PRIOR ACTION: The City of Lakewood requires a new agreement be signed for each recruit academy class. A similar agreement was approved by City Council on January 8, 2018. FINANCIAL IMPACT: The Jefferson County Sheriff’s Office and Lakewood Police Department Combined Regional Academy charges $6,000, per police recruit, to attend this academy. The total amount of these fees was approved in a budget supplemental by City Council on June 11, 2018. This budget supplemental was placed in program account # 01-207-700-728. The total cost of training the six recruits is $36,000, payable to the Lakewood Police Department. BACKGROUND: The Jefferson County Sheriff’s Office and Lakewood Police Department’s Combined Regional Academy currently holds two law enforcement training academy sessions, one in January and 1b. Council Action Form – Police Recruit Training Agreement August 27, 2018 Page 2 one in July. The Police Department uses this regional academy to train newly hired police recruits to become certified law enforcement officers as required by the Colorado Peace Officer’s Standards and Training Board (POST). For the July 2018 class, the department anticipated hiring up to eight (8) police recruits. Job offers were made to six (6) police recruits and one (1) certified law enforcement officer. These positions will be used to fill current position vacancies and to allow for attrition, which is likely to occur through the remainder of 2018. The academy started on July 16, 2018. RECOMMENDATIONS: Staff recommends approval of this Police Recruit Training Agreement. RECOMMENDED MOTION: “I move to approve Resolution No. 55-2018, a resolution approving the 2018 Police Recruit Training Agreement to provide law enforcement academy training for six Wheat Ridge Police recruits at the Combined Regional Academy.” Or, “I move to postpone indefinitely Resolution No. 55-2018, a resolution approving the 2018 Police Recruit Training Agreement to provide law enforcement academy training for six Wheat Ridge Police recruits at the Combined Regional Academy, for the following reason(s) .” REPORT PREPARED/REVIEWED BY: Daniel Brennan, Chief of Police Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 55-2018 2. 2018 Recruit Training Agreement CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 55 Series of 2018 TITLE: A RESOLUTION APPROVING THE 2018 POLICE RECRUIT TRAINING AGREEMENT TO PROVIDE LAW ENFORCEMENT ACADEMY TRAINING FOR SIX WHEAT RIDGE RECRUITS AT THE COMBINED REGIONAL ACADEMY WHEREAS, pursuant to C.R.S. § 29-1-203, the cities of Wheat Ridge and Lakewood, Colorado are authorized to enter into cooperative agreements with other governmental entities to provide any function, service or facility each is authorized to undertake; and WHEREAS, Lakewood and Wheat Ridge are each authorized to perform law enforcement functions pursuant to Section 6, Article XX of the Colorado Constitution and C.R.S. § 31-15-401; and WHEREAS, such law enforcement functions occasionally necessitate the training of new police officer recruits; and WHEREAS, Wheat Ridge does not employ a large enough number of police officer recruits or dedicated training staff to operate its own law enforcement training academy; and WHEREAS, the City of Lakewood operates a law enforcement training academy, in cooperation with the Jefferson County Sheriff’s Office; and WHEREAS, the Wheat Ridge Police Department recommends sending its police officer recruits to said academy, under those terms and conditions set forth in the intergovernmental agreement attached to this Resolution; and WHEREAS, the Wheat Ridge City Council (“Council”) finds that approval of the attached agreement would promote the public health, safety and welfare by providing cost-effective quality training to future Wheat Ridge police officers; and WHEREAS, the cost of attending the recruit training is $6,000 per recruit, and the police department has six new recruits to be trained; and WHEREAS, in accordance with Section 14.2 of the City’s Home Rule Charter, the City Council wishes to approve said intergovernmental agreement by resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: ATTACHMENT 1 2 The Police Recruit Training Agreement by and between the City of Lakewood and the City of Wheat Ridge, concerning the training of Wheat Ridge police officer recruits at the Combined Regional Academy at a cost of $6,000 per recruit, as attached to this Resolution and incorporated herein by reference, is hereby approved. The Mayor and City Clerk are authorized to execute the same. DONE AND RESOLVED this 27th day of August, 2018. Bud Starker, Mayor ATTEST: Janelle Shaver, City Clerk POLICE RECRUIT TRAINING AGREEMENT This POLICE RECRUIT TRAINING AGREEMENT (the “Agreement”) is made and entered into this _____ day of _____________, 2018 (the “Effective Date”), by and between the City of Lakewood, a home rule municipal corporation of the State of Colorado whose principal business address is 480 South Allison Parkway, Lakewood, Colorado 80226 (“Lakewood”), on behalf of itself and Jefferson County, Colorado (the “County), and the City of Wheat Ridge, a municipal corporation of the State of Colorado, with offices at 7500 West 29th Avenue, Colorado (“Agency”). WITNESSETH: WHEREAS, Lakewood and the County conduct a joint academy for the training of law enforcement officers known as the Jefferson County Sheriff’s Office and Lakewood Police Department’s Combined Regional Academy (the “Academy”); and WHEREAS, Agency is desirous of having six of its police recruits (“Recruits”) attend the Academy; and WHEREAS, Article XIV, Section 18 of the Colorado Constitution and Part 2, Article 1, Title 29, C.R.S., encourage and authorize intergovernmental agreements among government entities to cooperate and contract with one another to provide any function, service or facility lawfully authorized to each. NOW, THEREFORE, for the mutual covenants and promises and other valuable consideration, the receipt and adequacy of which is expressly acknowledged, the parties hereby agree as follows: 1. Purpose. The purpose of this Agreement is to provide training of the Recruits at the Academy. 2. Term of Agreement. This Agreement shall have a term of six (6) months from the Effective Date. The provisions herein relating to insurance and the covenant not to sue shall survive the termination or expiration of this Agreement. 3. Description of Training. The Academy shall provide classroom instruction as well as all testing and evaluation of the Recruits as required by State of Colorado Peace Officer Standards and Training including, but not limited to, firearms training, police driving and arrest control. 4. Payment. Agency shall pay to Lakewood, at the commencement of the Academy, Six Thousand dollars ($6,000) for each Recruit to be trained at the Academy. 5. Termination. Either party may terminate this Agreement by providing to the non-terminating party, not less than fifteen (15) days prior to the date of termination, written notice of termination including the effective date thereof. 6. Independent Contractor Status. Lakewood, the County and Agency are all governmental entities (each, an “Entity”). No officer or employee of any Entity shall be considered or deemed an officer or employee of any other Entity for any purpose, including worker’s compensation insurance benefits and any other benefit. The Recruits are and shall remain ATTACHMENT 2 2 employees of Agency and as such are not eligible for any salary or benefits from Lakewood or the County. 7. Insurance. a. Agency shall continuously maintain statutory Worker’s Compensation employer’s liability coverage. Agency is responsible for any deductible losses under such policies or payment of any retention amounts under a self-insurance program. A certificate of insurance acceptable to Lakewood must be provided upon execution of this Agreement unless the parties arrange otherwise. b. Both parties shall maintain general and auto liability, law enforcement liability and public officials’ liability insurance. Agency agrees to provide a certificate of insurance to Lakewood stating that notice of any cancellation of such insurance will be provided to Lakewood not less than thirty (30) days prior to any such cancellation. All cancellation notices shall be sent to the City of Lakewood, Risk Management Division. 8. Covenant not to sue. Agency, in connection with the training of its Recruits as provided herein, hereby agrees to release, waive and discharge, and covenants not to sue, Lakewood and the County, and their respective officers, employees and insurers, from and against any and all claims, damages, liabilities, demands and court awards of any kind whatsoever, which arise from any acts or omissions of any Recruit while being trained pursuant to this Agreement or thereafter, that are in any manner connected with any Recruit, if such injury, loss or damage is or is claimed to be caused in whole or in part by the act, omission or other fault of any Recruit or the training of Recruits hereunder. The parties understand, are relying upon and do not waive or intend to waive by any provision of this Agreement the monetary limitations (presently $350,000 per person, and $990,000 per occurrence) or any other rights, immunities or protections, provided by the Colorado Governmental Immunity Act, Sections 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise available to the parties and their officers or employees. 9. General Provisions. a. Integration. This Agreement contains the entire understanding among the parties, and no statement, promise or inducement made by either party that is not contained herein shall be valid or binding. This Agreement may not be enlarged, modified altered or extended except in writing, signed by the parties and endorsed herein. This Agreement shall inure to the benefit of and be binding upon Lakewood and Agency and their successors and assigns. b. Assignment. This Agreement shall not be assigned by either party. c. Severability. If any part of this agreement is held by the courts to be illegal or in conflict with any law of the State of Colorado, the validity of the remaining parts shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the contract did not contain the particular part held to be invalid. d. Venue. Venue for any and all legal actions regarding the transaction covered herein shall lie in the District Court in and for Jefferson County, Colorado, and this transaction shall be governed by the laws of the State of Colorado. 3 e. Authority. This instrument shall not constitute an agreement until accepted, in writing by the duly authorized representative of Lakewood and Agency. f. Electronic Disposition. The parties acknowledge and agree that the original of this Agreement, including the signature page, may be scanned and stored in a computer database or similar device, and that any printout or other output readable by sight, the reproduction of which is shown to accurately reproduce the original of this Agreement, may be used for any purpose as if it were the original, including proof of the content of the original writing. g. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original and all such counterparts taken together shall be deemed to constitute one and the same instrument IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date. CITY OF LAKEWOOD ______________________________________ Daniel J. McCasky, Chief of Police ATTEST: ___________________________________ Margy Greer, City Clerk APPROVED AS TO FORM: ______________________________________ Gregory Graham, Deputy City Attorney CITY OF WHEAT RIDGE Bud Starker, Mayor ATTEST: ___________________________________ Janelle Shaver, City Clerk APPROVED AS TO FORM: Gerald Dahl, City Attorney ITEM NO: ____ DATE: August 27, 2018 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION 51-2018 – AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE COUNTY OF JEFFERSON, STATE OF COLORADO, AND THE CITY OF WHEAT RIDGE, COLORADO REGARDING THE ADMINISTRATION OF THEIR RESPECTIVE DUTIES CONCERNING THE CONDUCT OF THE COORDINATED ELECTION TO BE HELD ON NOVEMBER 6, 2018 PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ ______________________________ Janelle Shaver, City Clerk City Manager ISSUE: The City of Wheat Ridge will participate in a coordinated election on November 6, 2018. The attached Resolution and Intergovernmental Agreement must be executed and forwarded to Jefferson County by Tuesday, August 28, 2018. The documents refer to the respective duties of the County and the City of Wheat Ridge regarding the administration of their respective duties concerning the conduct of the Coordinated Election. The duties of the County Clerk include, but are not limited to ballot preparation, voter lists, staff selection and training, providing election supplies, counting of the ballots, and certification of results. The duties of the City of Wheat Ridge include, but are not limited to Call and Notice and ballot preparation. The City Clerk shall act as the City of Wheat Ridge’s “Election Officer” and the designated election official. She shall act as the primary liaison between the City of Wheat Ridge and the Contact Officer for the County Clerk and Recorder. 1c. Council Action Form – Coordinated Election August 27, 2018 Page 2 PRIOR ACTION: None FINANCIAL IMPACT: The City of Wheat Ridge shall pay its pro-rated costs (defined below) for all services, equipment, forms and supplies provided by the County Clerk pursuant to this Agreement. In addition, the Jurisdiction shall pay the pro-rated costs for all County employee overtime and temporary employee regular and overtime solely related to the preparation and conduct of the Election at each employee’s rate or One Thousand Dollars ($1,000), whichever is greater. The Jurisdiction’s pro-rated costs shall be determined in accordance with the formula set forth in the IGA Exhibit A attached hereto and incorporated herein by this reference. BACKGROUND: The County Clerk and the City of Wheat Ridge are authorized to conduct elections as provided by law. RECOMMENDATIONS: The County Clerk and the City Clerk of the City of Wheat Ridge have determined that it is in the best interests of Jefferson County, the City and their respective inhabitants to cooperate and contract concerning the Election upon the terms and conditions in the Intergovernmental Agreement. RECOMMENDED MOTION: “I move to approve Resolution 51-2018, authorizing an Intergovernmental Agreement with the County of Jefferson regarding the Administration of the respective duties concerning the conduct of the Coordinated Election to be held on November 6, 2018. Or, “I move postpone indefinitely Resolution 51-2018, authorizing and Intergovernmental Agreement with the County of Jefferson regarding the Administration of the respective duties concerning the conduct of the Coordinated Election to be held on November 6, 2018 for the following reason(s) _________________.” REPORT PREPARED BY: Janelle Shaver, City Clerk Patrick Goff, City Manager ATTACHMENTS: 1. Resolution 51-2018 2. Intergovernmental Agreement RESOLUTION NO. 51-2018 SERIES of 2018 TITLE: RESOLUTION AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AN “INTERGOVERNMENTAL AGREEMENT” BY AND BETWEEN THE COUNTY OF JEFFERSON, STATE OF COLORADO, AND THE CITY OF WHEAT RIDGE, COLORADO, REGARDING THE ADMINISTRATION OF THEIR RESPECTIVE DUTIES CONCERNING THE CONDUCT OF THE COORDINATED ELECTION TO BE HELD ON NOVEMBER 6, 2018. WHEREAS, pursuant to Section 1-7-116(2), C.R.S., as amended, the Jefferson County Clerk (“County Clerk”) and the City of Wheat Ridge (“City”) shall enter into an agreement for the administration of their respective duties concerning the conduct of the coordinated election to be held on November 6, 2018 (“Election”): and WHEREAS, the County Clerk and the City Clerk of the City of Wheat Ridge (the “City Clerk”) are authorized to conduct elections as provided by law; and WHEREAS, the County Clerk will conduct the Election as a “coordinated mail ballot election” as such term is defined in the Uniform Election Code of 1992, C.R.S. Title 1, as amended (“Code”) and the Current Rules and Regulations Governing Election Procedures adopted by the Secretary of State, as amended (“Rules”); and WHEREAS, the City has certain ballot issues and/or ballot questions to present to its eligible electors and shall participate in this coordinated election; and WHEREAS, the County Clerk and the City Clerk have determined that it is in the County’s and City’s best interests to cooperate in connection with the Election upon the terms and conditions contained in the Intergovernmental Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge: Section 1. The appropriate City Officials are hereby authorized to execute the Intergovernmental Agreement by and between the City of Wheat Ridge and the County of Jefferson regarding the administration of the County’s and City’s respective duties concerning the conduct of the coordinated election to be held on November 6, 2018 (“IGA”), attached hereto as Exhibit A. ATTACHMENT 1 Section 2. For the purposes of the November 6, 2018 election and to carry out the directive of the IGA, the City shall utilize the provisions of the Uniform Election Code of 1992. DONE AND RESOLVED on this 27th day of August, 2018. Bud Starker, Mayor ATTEST: ___________________ Janelle Shaver, City Clerk EXHIBIT A ATTACHMENT 2 ITEM NO: DATE: August 27, 2018 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 24-2018 – AN ORDINANCE EXTINGUISHING ANY RIGHTS OR INTEREST HELD BY THE CITY IN A SLOPE EASEMENT PE-55A ASSOCIATED WITH TAFT COURT, A PUBLIC ROADWAY PUBLIC HEARING ORDINANCES FOR 1ST READING (08/13/2018) BIDS/MOTIONS ORDINANCES FOR 2ND READING (08/27/2018) RESOLUTIONS QUASI-JUDICIAL: YES NO ____________________________ ______________________________ Director of Public Works City Manager ISSUE: The City of Wheat Ridge holds in trust for the public a slope easement designated PE-55A (“Easement”) along the easterly side of Taft Court for the purpose of maintaining a roadway embankment. A landowner wishes to develop the area of land lying east of Taft Court that includes the embankment currently encumbered by the Easement. To allow development of the land the Easement must be extinguished. PRIOR ACTION: The Easement reassignment from RTD to the City of Wheat Ridge was accepted by the Mayor on July 23, 2018. FINANCIAL IMPACT: None. Extinguishment of the Easement will benefit the City by removing the responsibility of embankment maintenance. BACKGROUND: On July 23, 2011 the City of Wheat Ridge and RTD entered into an Intergovernmental Agreement (IGA) for the Gold Line (currently referred to as the “G-Line”) Commuter Railway project. Section 6.2 of the IGA states that RTD will design and construct Taft Court as part of the 2. Council Action Form – Slope Easement PE-55A Extinguishment August 27, 2018 Page 2 Ward Road Station access and street grid system. During the design process it was determined that due to elevation differences between the proposed improvements for Taft Court and the adjacent property to the east, an embankment needed to be constructed along the easterly side of Taft Court to support the roadway. Because the embankment would encroach onto a strip of privately-owned land lying along the east side of Taft Court, an easement was acquired from the underlying landowner. On December 12, 2012 RTD acquired a slope easement designated PE-55A (Easement) from the underlying landowner to allow for construction of the Taft Court embankment by the RTD contractor. The new owner of the underlying land now wishes to develop the land within the Easement area, and during the course of development will be importing sufficient fill material to the site to effectively eliminate the embankment and the need of the Easement. It is recommended that the Easement be extinguished by the City in order to allow the owner to fully develop their property. RECOMMENDATION: Staff recommends approval of the attached ordinance vacating the Easement. RECOMMENDED MOTION: “I move to approve Council Bill No. 24-2018, an ordinance extinguishing any rights or interest held by the City in a Slope Easement PE-55A associated with Taft Court, on second reading, and that it take effect 15 days after final publication.” Or, “I move to postpone indefinitely Council Bill No. 24-2018, an ordinance extinguishing any rights or interest held by the City in a slope easement PE-55A associated with Taft Court for the following reason(s) . REPORT PREPARED/REVIEWED BY: Mark Westberg, Projects Supervisor Scott Brink, Public Works Director Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill No. 24-2018 2. Exhibit A 3. Reference Map CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER DURAN COUNCIL BILL NO. 24 ORDINANCE NO. _________ Series 2018 TITLE: AN ORDINANCE EXTINGUISHING ANY RIGHTS OR INTEREST HELD BY THE CITY IN A SLOPE EASEMENT ASSOCIATED WITH TAFT COURT, A PUBLIC ROADWAY WHEREAS, the City of Wheat Ridge holds a slope easement designated PE-55A along the easterly side of Taft Court in trust for the public; and WHEREAS, a landowner wishes to develop the area of land lying immediately east of Taft Court, said land being encumbered by Slope Easement PE-55A; and WHEREAS, upon development of the land lying immediately east of Taft Court, sufficient fill material will be imported to the site so as to negate the original purpose for Slope Easement PE-55A; and WHEREAS, pursuant to the authority granted by C.R.S. §§ 31-15-702(1)(a)(I) and 43-2-301 et seq., the Council of the City of Wheat Ridge, Colorado, has determined that the nature and extent of the public use and the public interest to be served is such as to warrant the removal and extinguishment of the slope easement; and WHEREAS, the Slope Easement PE-55A to be extinguished and which is the subject of this ordinance is more fully described on Exhibit A attached hereto and fully incorporated herein by this reference. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Extinguishment. To the extent of any City rights or interest therein, Slope Easement PE-55A is hereby removed, terminated, and extinguished, the same being no longer required for public use and the public interest will be served by such removal and extinguishment, as more particularly described on the attached Exhibit A. Section 2. Severability, Conflicting Ordinances Repealed. If any section, subsection or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 3. Recording. This Ordinance shall be filed for record with the office of the Jefferson County Clerk and Recorder. Section 4. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. ATTACHMENT 1 INTRODUCED, READ, AND ADOPTED on first reading by a vote of 7 to 0 on this 13th day of August, 2018, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge, and Public Hearing and consideration on final passage set for August 27, 2018 at 7:00 p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ___ to ___, this _____ day of ______________, 2018. SIGNED by the Mayor on this _____ day of ____________, 2018. _________________________ Bud Starker, Mayor ATTEST: _________________________ Janelle Shaver, City Clerk Approved as to Form _________________________ Gerald E. Dahl, City Attorney First Publication: August 16, 2018 Second Publication: Wheat Ridge Transcript Effective Date: Published: Wheat Ridge Transcript and www.ci.wheatridge.co.us ATTACHMENT 2 N26° 1 8 ' 0 5 " E 5 9 6 . 2 2 ' N89°27'32"E 1323.26' N0 0 ° 0 1 ' 2 4 " E 7 5 9 . 5 5 ' S0 0 ° 0 1 ' 2 4 " W 4 3 9 . 6 8 ' N89°58'38"W 5.00'N89°58'36"W 10.00' N89°30'24"E 15.00' N0 0 ° 0 1 ' 2 4 " E 7 5 9 . 5 5 ' S0 0 ° 0 1 ' 2 4 " W 3 2 0 . 0 0 ' S0 0 ° 0 1 ' 2 4 " W 4 3 9 . 6 8 ' PARCEL AREA = 6,997 SQ. FT. 0.161 ACRES ± CLIENT PROJECT NO. REVISION DESCRIPTION JACOBS ENG. PROJECT NO. DRAWN REVISION: TITLE: DATE DRAWING NO. SCALE SHEET NO. (303) 820-5240 Fax (303) 820-4842THIS MATERIAL AND ANY ASSOCIATED ELECTRONIC DATA WASPREPARED BY JACOBS ENGINEERING GROUP FOR THE PROJECTINDICATED. ANY REUSE OR MODIFICATION WITHOUT THE WRITTENCONSENT OF JACOBS ENGINEERING GROUP SHALL BE AT THE SOLERISK OF THE USER. RTD Gold Line Corridor Commuter RailWheat Ridge, Jefferson County, Colorado SE1/4 Section 17, T3S R69W, 6th P.M. WVXV7416 072120 707 17th Street, Suite 2400, Denver CO 80202 Parcel No. PE-55A PE-55A.DWG 1 OF 1 - DAM 11-17-2017 1"=60' ATTACHMENT 3 ITEM NO: DATE: August 27, 2018 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 25-2018 – AN ORDINANCE VACATING ANY INTEREST HELD BY THE CITY IN A PORTION OF RIDGE ROAD, A PUBLIC ROADWAY PUBLIC HEARING ORDINANCES FOR 1ST READING (08/13/2018) BIDS/MOTIONS ORDINANCES FOR 2ND READING (08/27/2018) RESOLUTIONS QUASI-JUDICIAL: YES NO ____________________________ ______________________________ Director of Public Works City Manager ISSUE: The City of Wheat Ridge holds rights-of-way in trust for the public. The Ridge Road right-of-way (ROW), acquired by the Regional Transportation District (RTD) and recently conveyed to the City, is excessively wide between Taft Court and Tabor Street. The recently constructed street, which meets the current street standards, can be accommodated within a narrower ROW width. A strip of ROW approximately 20 feet in width, along the north side of Ridge Road between Taft Court and Tabor Street, has been deemed to be excessive and unnecessary by Public Works. PRIOR ACTION: A Quit Claim Deed from RTD to the City of Wheat Ridge was accepted by the Mayor on July 23, 2018. FINANCIAL IMPACT: None. The ROW is currently owned and maintained by the City of Wheat Ridge. BACKGROUND: On July 23, 2011 the City of Wheat Ridge and RTD entered into an Intergovernmental Agreement (IGA) for the Gold Line (currently referred to as the “G-Line”) Commuter Railway project. Section 6.2 of the IGA states that RTD will design and construct W. 50th Place (now 3. Council Action Form – Ridge Road ROW Vacation August 27, 2018 Page 2 renamed to Ridge Road) between Taft Court and Tabor Street as part of the Ward Road Station access and street grid system. The IGA between the City and RTD states the City agrees to take ownership of the improvements associated with the Station once constructed, which includes the public ROW acquired to construct and maintain said improvements. RTD acquired ROW to construct this new segment of Ridge. In addition to the ROW needed for the street improvements, RTD chose to acquire additional ROW instead of temporary construction easement to allow the construction of street improvements. With the completion of the construction of the street improvements along Ridge Road, it has been determined that the amount of ROW is excessive. A strip of ROW approximately 20 feet in width along the north side of Ridge Road, between Taft Court and Tabor Street, could be vacated and returned back to the adjacent landowner without any adverse impact to the City. RECOMMENDATION: Staff recommends approval of the attached ordinance vacating the ROW. RECOMMENDED MOTION: “I move to approve Council Bill No. 25-2018, an ordinance vacating any interest held by the City in a portion of Ridge Road, on second reading, and that it take effect 15 days after final publication.” Or, “I move to postpone indefinitely Council Bill No. 25-2018, an ordinance vacating any interest held by the City in a portion of Ridge Road for the following reason(s) ________________.” REPORT PREPARED/REVIEWED BY: Mark Westberg, Projects Supervisor Scott Brink, Public Works Director Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill No. 25-2018 2. Exhibit A 3. Area Map CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER POND COUNCIL BILL NO. 25 ORDINANCE NO. _________ Series 2018 TITLE: AN ORDINANCE OF THE CITY OF WHEAT RIDGE VACATING ANY INTEREST HELD BY THE CITY IN A PORTION OF RIDGE ROAD, A PUBLIC ROADWAY WHEREAS, the City of Wheat Ridge holds public rights-of-way in trust for the public and the landowners abutting such rights-of-way; and WHEREAS, Ridge Road between Tabor Street and Taft Court was recently constructed; and WHEREAS, a portion of right-of-way along the northerly side of Ridge Road is unneeded for public roadway purposes; and WHEREAS, pursuant to the authority granted by C.R.S. §§ 31-15-702(1)(a)(I) and 43-2-301 et seq., the Council of the City of Wheat Ridge, Colorado, has determined that the nature and extent of the public use and the public interest to be served is such as to warrant the vacation of this area; and WHEREAS, the portion of the Ridge Road right-of-way to be vacated and which is the subject of this ordinance is more fully described on Exhibit A attached hereto and fully incorporated herein by this reference; and WHEREAS, no property abutting said public roadway will be left without an established public road or private-access easement connecting said land with another established public road. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Vacation. To the extent of any City interest therein, the following portion of the Ridge Road right-of-way is hereby vacated, the same being no longer required for public use and the public interest will be served by such vacation, as more particularly described on the attached Exhibit A. Section 2. Severability, Conflicting Ordinances Repealed. If any section, subsection or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 3. Recording. This Ordinance shall be filed for record with the office of the Jefferson County Clerk and Recorder. ATTACHMENT 1 Section 4. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 7 to 0 on this 13th day of August, 2018, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge, and Public Hearing and consideration on final passage set for August 27, 2018 at 7:00 p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ___ to ___, this _____ day of ______________, 2018. SIGNED by the Mayor on this _____ day of ____________, 2018. _________________________ Bud Starker, Mayor ATTEST: _________________________ Janelle Shaver, City Clerk Approved as to Form _________________________ Gerald E. Dahl, City Attorney First Publication: August 16, 2018 Second Publication: Wheat Ridge Transcript Effective Date: Published: Wheat Ridge Transcript and www.ci.wheatridge.co.us AT T A C H M E N T 2 ATTACHMENT 3 ITEM NO: DATE: August 27, 2018 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO AWARD A CONTRACT AND APPROVE SUBSEQUENT PAYMENTS TO SHORT ELLIOT HENDRICKSON, INC., DENVER, CO, IN AN AMOUNT NOT TO EXCEED $643,636 FOR PROFESSIONAL SERVICES FOR THE DESIGN OF 52ND AVENUE, RIDGE ROAD, AND TABOR STREET PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ ______________________________ Director of Public Works City Manager ISSUE: The Wheat Ridge · Ward Station planning area is one of four projects in the City’s Investing 4 the Future bond program which is benefitting from $12 million from the voter-approved, temporary ½-cent sales and use tax rate increase. Improvements to 52nd Avenue, Ridge Road and Tabor Street have been identified and prioritized as infrastructure projects for the station area. Professional design services are required to move forward with these projects. Because of the complexity and magnitude of these activities, the services of an outside consulting firm are needed to provide the design for these projects and prepare the construction plans. It is expected that professional services will be needed over at least the next 2 years, depending on the timing and prioritization of the potential projects. PRIOR ACTION: Prior to the commencement of this procurement process, extensive visioning and planning has been focused on the Wheat Ridge · Ward Station planning area. Numerous Council updates and actions have occurred at various stages in these processes. Most recently, City Council was updated on April 25, 2018 on the status of the Investing 4 the Future program and on private developments in the area. 4. Council Action Form – SEH Design Contract August 27, 2018 Page 2 FINANCIAL IMPACT: Professional service fees in the amount of $643,636 are available in the Wheat Ridge · Ward Road Station 2E bond budget. Staff is currently working with the City of Arvada and Jefferson County to prepare an Intergovernmental Agreement that establishes a cost sharing arrangement for the design and construction of W. 52nd Avenue. BACKGROUND: The following potential projects have long been identified as infrastructure priorities in the station area, and it is expected that the consultant will participate in the design of each that moves forward: • Improvements to W. 52nd Avenue from Ward Road to the City boundary east of Simms Street including improvements to multimodal facilities and to the intersection at Ward; • Improvements to Ridge Road from Tabor Street to the City boundary east of Simms Street including improvements to multimodal facilities; • Improvements to Tabor Street between Ridge Road and 52nd Avenue including improvements to multimodal facilities; • Improvements to Ridge Road between Ward Road and the station; • A pedestrian bridge from the station over the rail lines to the south to 49th Place; and • A linear park with multimodal facilities connecting the station and bridge to the south. The following professional services will be required of the consultant: 1. Completion of pre-design services including topographic survey, utility verification and coordination, and geotechnical investigation; 2. Delivery of 30%, 60%, and 90% design plans including design of street, sidewalks, storm sewer, intersections, utilities, amenity zones, lighting, and landscape; 3. Preparation of construction documents, including final civil construction plans and construction phasing; 4. Assistance in bidding for construction; 5. Assistance in public outreach; and 6. Assistance in construction administration. Accordingly, staff engaged in a formal procurement process to seek and retain a qualified firm with the ability to provide engineering design and construction documents for a range of projects, including streets, pedestrian bridges, drainage systems, and multi-modal infrastructure. The firm Short Elliot Hendrickson, Inc. (SEH) was selected by the City’s established procurement process to perform the required professional services. The process included review by a six (6) person evaluation committee of Request for Qualifications (RFQs) submitted by ten (10) firms, followed by interviews with three top scoring firms. After selection of the firm, staff engaged in an extensive negotiation process with the firm to determine and finalize the work scope and fees for the anticipated work expected for the first three task orders. Council Action Form – SEH Design Contract August 27, 2018 Page 3 1. Task Order #1 – 52nd Avenue 2. Task Order #2 – Ridge Road (from Tabor Street to the City boundary east of Simms Street) 3. Task Order #3 – Tabor Street Staff has spent the past several weeks negotiating specific tasks and services with SEH, including fees, for the three projects. Provided in Attachments 1, 2, and 3 are the Scopes of Work for each project, along with an overall breakdown of the anticipated tasks for each project and estimated hours and cost per task. Task orders will be issued for each of the tasks and services will be billed on an hourly basis, and only for the services actually completed. Additional task orders, including the expected tasks and estimated fees will be negotiated and brought back to Council for approval as additional projects are prioritized to be designed and constructed. RECOMMENDATIONS: The consultant selection, based on qualifications, project approach, and experience on similar projects and services, is consistent with the City’s standard procurement policy and process for professional services. Appropriate fees for the work were then negotiated in accordance with the specific tasks and services needed. The City will authorize work to SEH as specific task orders. Staff recommends award of the Design Consultant Contract to SEH. RECOMMENDED MOTION: “I move to award a contract and approve subsequent payments to Short Elliot Hendrickson, Inc., Denver, CO, in an amount not to exceed $643,636 for professional services for the design of 52nd Avenue, Ridge Road, and Tabor Street.” Or, “I move to deny the award of a contract and subsequent payments to Short Elliot Hendrickson, Inc., Denver, CO, in an amount not to exceed $643,636 for professional services for the design of 52nd Avenue, Ridge Road, and Tabor Street for the following reason(s) _________________________________.” REPORT PREPARED/REVIEWED BY: Mark Westberg, Project Manager Lauren Mikulak, Planning Manager Steve Nguyen, Engineering Division Manager Scott Brink, Director of Public Works Jennifer Nellis, Purchasing Agent Patrick Goff, City Manager Council Action Form – SEH Design Contract August 27, 2018 Page 4 ATTACHMENTS: 1. Task Order #1 – 52nd Avenue scope and fee 2. Task Order #2 – Ridge Road scope and fee 3. Task Order #3 – Tabor Street scope and fee Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 2000 South Colorado Boulevard, Suite 6000, Colorado Center Tower One, Denver, CO 80222-7938 SEH is an equal opportunity employer | www.sehinc.com | 720.540.6800 | 800.490.4966 | 888.908.8166 fax August 14, 2018 RE:  Proposal for Professional Services   Ward Station Area Projects   Task Order No. 1 – 52nd Avenue, including  Ward Road Signal Redesign  Wheat Ridge, Colorado  Ms. Jennifer Nellis, CPPB  Purchasing Agent  City of Wheat Ridge  7500 W. 29th Avenue  Wheat Ridge, CO 80033  jnellis@ci.wheatridge.co.us  Dear Ms. Nellis:  Please find enclosed SEH’s proposal for Task Order No. 1 – 52nd Avenue, including Ward Road  signal redesign.   PROJECT UNDERSTANDING  It is understood that the City intends to reconstruct 52nd Avenue, from Ward Road to the City  boundary east of Simms, including signal redesign at Ward Road.   This task order will include design related services and construction documents prepared as a  stand‐alone project. Pre‐design services are assumed to be conducted in conjunction with  providing pre‐design services for two additional task orders (reconstruction of Tabor Street,  from 52nd Avenue to Ridge Road, and reconstruction of Ridge Road, from Tabor Street to the  City’s limits east of Simms Place) that are assumed to be undertaken simultaneously. SEH’s  understanding of the task order scope is based on the following information:  Wheat Ridge – Ward Station Area projects RFQ and subsequently issued addendums 1, 2 and 3. Ward TOD Map, and a preliminary street cross‐section exhibit provided by the City, 7/22/18. Scope review meeting between SEH and the City, 7/30/18, and subsequent direction. ATTACHMENT 1 Ward Station Area Projects Task Order No. 1 – 52nd Avenue, including Ward Road Signal Redesign Wheat Ridge, Colorado August 14, 2018 Page 2   Short Elliott Hendrickson Inc. SCOPE OF SERVICES    Project Management  1. Project management, scheduling, planning, administration   o Provide City with a Project Schedule  o Monthly invoicing to include project progress summary and next steps.  o Prepare a contract work plan with performance measures and quality  management plan to include all tasks  2. Kick off meeting ‐ SEH to prepare agenda and minutes. SEH PM and key Design Leads to  attend at the City.   3. Progress meetings – Assume bi‐weekly conference calls with City in conjunction with  other task orders.  o SEH to prepare agenda and minutes. PM and Design Leads to attend as  appropriate to participate.  Assume 10 concurrent meetings.   o Participate in periodic team meetings at the City with staff and other  consultants. Periodically, meetings will be held at SEH, per the City’s request.  Assume one concurrent per month, for 15 months. Meetings will be split  between the 3 task orders.    Pre‐Design Services  1. Existing Information Review  o Assemble and review existing plans, studies and reports from City and CDOT  related to the Ward Road intersection and recently constructed Taft Court.  2. Right‐of‐Entry  o SEH to obtain Right of Entry for CDOT ROW access for work in Ward Road.   o Assume SEH to obtain Right of Entry for parcels adjacent to 52nd Avenue.   o Assume SEH Right of Entry for City of Arvada and Jefferson County ROW is to be  provided by the City via IGA agreements.   o Assume City to provide for Right of Entry for survey of parcels on which ROW to  be acquired.    3. Survey  o Establish Control to City Datum  o Topo Surveying ‐ Includes survey of topography to establish design level  contours, OH utility lines, surface features, inlet/MH rims and inverts, below  ground utility locate paint/flags, ex. monumentation, property pins for adjacent  parcels. Assume Survey will not include BNSF or RTD right of way.   i. Approximate Limits:  1. 100’ W, S & N of 52nd and Ward intersection  2. ROW‐to‐ROW, plus 20’ into adjacent properties and driveways  along 52nd  3. 50’ up/down side streets.  Ward Station Area Projects Task Order No. 1 – 52nd Avenue, including Ward Road Signal Redesign Wheat Ridge, Colorado August 14, 2018 Page 3   Short Elliott Hendrickson Inc. ii. Manholes and inlets rim and inverts upstream and downstream on  intersecting streets  iii. Located utility markings  o Mapping – SEH to obtain ex. ROW, ex. easements, adjacent parcel plats,  ownership from County assessor.  o SEH will also field survey geotech bores, and utility pothole locations for  depiction on the construction plans.  4. Utility Identification and Verification  o Provide Subsurface Utility Engineering (SUE) investigations consistent with ASCE  38 standards, in compliance with SB 167, including the following:  i. Request and review key maps from each utility owner (QL D)  ii. Survey of surface utility features will be provided during topographic  survey (QL D)   iii. Subcontract a private utility designator with experience in provide ASCE  38 compliant data.  It is estimated that approximately 9000 LF of  underground utilities will need to be designated in this corridor. (QL B)  iv. Subcontract a firm that provides utility test holes.  It is anticipated that  approximately 30 test holes will be required for this corridor. Assume  permanent restoration of the street pavement is not required.  o Assume Scope of work to be consistent with the recent legislative requirements  established in SB 167. Please refer to supplemental information overview of SB  167 requirements as it relates to Utility verification.   5. Utility Relocation Coordination  o Conduct approximately two (2) meetings with each of 13 utility owners.  An  initial meeting will be held at the City with the identified dry utility providers,  and another with the identified wet utility providers, to confirm existing  facilities, easements and coordinate relocation design, cost, and timing. Follow  up meetings with each provider, as needed, may be held in the field, in the  office, or over phone/email.  Meeting admin will include agenda and minutes.   Utility companies that may have facilities within the 52th Avenue area include:  i. Electric: Xcel Energy  ii. Gas: Xcel Energy distribution and high pressure gas transmission  iii. Communications:  CDOT, CenturyLink, Comcast, Sprint(MCI), City of  Wheat Ridge  iv. Water and sanitary:  City of Arvada, Denver Water, Fruitdale Sanitation  District, North Table Mountain W&S, Valley Water District  o Assume existing utility relocation design to be provided by Utility providers.  6. Geotechnical Investigation and Report  o Obtain UNCC locates, and conduct 10 subsurface explorations (bores), spaced  250 feet apart, to 5‐10 foot depth. Alternate bores between existing pavement  and widened areas, where possible. Alternate lanes where possible.  Ward Station Area Projects Task Order No. 1 – 52nd Avenue, including Ward Road Signal Redesign Wheat Ridge, Colorado August 14, 2018 Page 4   Short Elliott Hendrickson Inc. o Of bores conducted, 1/2 will be cored and reviewed for existing pavement  depth.    i. Assume bores to be within existing right‐of‐way.  ii. Assume no repair/replacement/reset of existing landscaping or fencing to  conduct soil bores.  o Conduct soil classification and laboratory testing: To include: natural water  content, unit weight, grain size distribution, Atterberg limits, swell, R‐Value  (Hveem Stabilometer), and corrosion testing.   o Prepare a pavement design report, to include:  i. Summary of field exploration program  ii. Provide a general description of subsurface soil/rock conditions  iii. Provide field and laboratory test results, including boring logs showing  soli classifications, ground water depth (if noted)    iv. Provide pavement analyses and recommendations for a full depth  pavement section utilizing CDOT S and SX mix.  v. Provide recommendations for earthwork and other construction  considerations  o Additional assumptions:  i. Any fees associated with ROW permits for the borings will be waived.  ii. Two days of drilling and traffic control will be necessary for the borings.   iii. Falling weight deflectometer testing (FWD) and pavement overlay  analysis will not be provided.  iv. Suitable soil or rock will be encountered within the proposed drilling  depths and the subsurface conditions are appropriate for hollow‐stem  auger drilling methods.  Rock coring will not be completed.  v. Boreholes will be backfilled and repaired according to the ROW permit,  which we anticipate will consist of backfilling the boreholes with grout  and repairing the existing pavement surface with hot mix asphalt.  vi. Cuttings and groundwater generated during drilling are not contaminated  and are non‐hazardous, and will not require disposal as hazardous  materials.  No waste profiling of investigative derived waste will be  performed.  vii. Groundwater monitoring wells will not be installed.  viii. The pavement design will be completed in accordance with AASHTO 93  design methods.    ix. A life cycle cost analysis of the pavement sections will not be completed  as part of this project.    Ward Station Area Projects Task Order No. 1 – 52nd Avenue, including Ward Road Signal Redesign Wheat Ridge, Colorado August 14, 2018 Page 5   Short Elliott Hendrickson Inc. 7. Traffic Data Collection  o Assume the City will provide all traffic data information, including 52nd and Ward  intersection turning movements, accidents and timing, as well as vehicle volume  counts and vehicle classification for pavement design on 52nd Avenue.  8. Title Commitments  o Assume title work is not needed.   9. Conceptual Design Report  o Provide written summary of existing conditions, supplemented by mapping.  o Provide written description of design approach for City review and concurrence.    Design Phase Services  1. 30% Design and Deliverables (FIR)  o Horizontal control plan  o Roadway horizontal layout  o Roadway typical sections  i. Assume ROW width east of Tabor to be confirmed with City. Typical  section shall include two 11’ travel lanes, 2.5’ curb and gutter and  attached 6’ sidewalk. No landscaping or amenity zone is anticipated in  the ROW.  ii. Assume ROW west of Tabor shall be generally as detailed in the typical  section provided. Refer to Preliminary Landscape and Urban Design  section below for additional modifications.   o Demo Plan  o Roadway plan, profile and grading  i. Assume due to new curb and gutter, roadway to be lowered to enable  grading to tie to existing at or before ROW line.   o Concept level Hydrologic and Hydraulic analysis and Drainage Memo  i. Delineate the drainage basin area tributary to the project improvements  using City supplied LIDAR or GIS contour mapping.   ii. Obtain existing off‐site drain system in‐flow rates from utility owners, the  City’s Olsson analysis, or SEH will estimate upstream system contribution  to proposed storm infrastructure.  iii. Use a Rational Method based computer program and UDFCD  spreadsheets as applicable to estimate runoff volumes and determine a  preliminary storm pipe sizing and profile and inlets sized to capture and  convey the Minor (5 year) event and the Major (100 year) event, per City  and UDFCD criteria.  iv. Review City supplied Drainage Report(s) to confirm capacity of  downstream storm system to accept proposed stormwater flow rates.  Assume capacity of the downstream system is adequate for connection.  Exclude downstream stormwater system analysis and potential upgrade  Ward Station Area Projects Task Order No. 1 – 52nd Avenue, including Ward Road Signal Redesign Wheat Ridge, Colorado August 14, 2018 Page 6   Short Elliott Hendrickson Inc. improvements.      v. Determine the WQCV volume, per City requirements.  vi. Assume WQ treatment is to be provided at the City’s downstream, off‐ site, regional pond. Assume design of these improvements, as needed,  are to be addressed under a separate task order.   vii. Prepare a Draft Drainage memo with summary of the WQCV for the City’s  use.   viii. Assume no storm water retention or detention system is to be designed.  ix. Assume no LOMR, CLOMRs, or FEMA coordination.  x. Assume one memo/report will be prepared that covers all three task  orders.   o Storm drain layout  i. Present preliminary storm sewer pipe alignment and inlet locations.   ii. Assume proposed stormwater system outfalls to existing infrastructure  within the boundary of the roadway improvements.   o Ward Rd and 52nd Intersection Layout  i. Design in compliance with the MUTCD (FHWA, 2009), and professional  engineering judgement.  ii. Design to include pole location, electrical service, cabinet location,  crosswalk striping, lane striping, curb ramps, curb and gutter and  sidewalk transitions.  iii. Assume no additional lanes or medians will be added.  o Ward Rd and 52nd Signal Plan  i. Design per CDOT standards for signals and professional engineering  judgement.   ii. Design includes traffic signal phasing, LED street lighting, poles, mast arm  and signal head placement, control boxes, conduit and wiring, controller,  detector selection, and accessible pedestrian signal facilities.  o Street lighting plan – conceptual level layout of pole locations and service  locations. Design assumptions include:  1. OH Power on N side of road is to be relocated to the 2’ grass  utility zone.  2. City owns and maintains the street lights. City details can be  utilized.  3. Existing street lights on N side of road (NW corner of Vivian and  NE corner of Tabor intersections) are to be removed, and  proposed lighting on S side of the street is to be spaced to replace  these.   4. OH street lights, pedestrian lights, electrical conduit and pull  boxes to show location on S side of road.  5. Refer to additional lighting and electric assumptions in the  Ward Station Area Projects Task Order No. 1 – 52nd Avenue, including Ward Road Signal Redesign Wheat Ridge, Colorado August 14, 2018 Page 7   Short Elliott Hendrickson Inc. Preliminary landscape and urban design section below.  o Utility conflict map  i. Preliminary conflict locations will be identified with respect to existing  utilities and proposed infrastructure. This information will be used as  design develops to confirm potholing needs, and further discussions on  relocation with utility providers.  o Preliminary landscape and urban design  i. Develop concept plan streetscape design, based on City’s Streetscape  Design Manual and City provided details and standards.   ii. Assume the private developer on the SE corner of Tabor will design and  install the 8’ sidewalk. Dry utilities, as needed, will go under the sidewalk.   iii. Assume, as a modification to the standard street cross‐section provided  by the City, the south side of the street will include pedestrian and  overhead street lights in the 6’ landscape amenity zone. The 2’ buffer on  the north side of the street will be hardscape (likely colored patterned  concrete) treatment and contain street signs, but no street lights. The 2’  grassed utility zone will house the OH power and fire hydrants, as  appropriate.   iv. Integrate landscape and urban design.   v. Assume SEH team will use the City’s standards for streetscape  furnishings.  vi. Assume all trees to be irrigated.  vii. Assume 2’ grass utility zone will be irrigated by contractor until  established but have no irrigation design.  o Opinion of construction cost  o Prepare and submit 30% plans and estimate   o Review meeting with Wheat Ridge    2. 60% Design and Deliverables (FOR)  o CDOT Clearance process for work within CDOT ROW:   i. Utility Clearances – SEH team to provide utility clearance letters and  potholing as needed. (See potholing estimate in pre‐design services  section above)  ii. Environmental Clearances – Assume to be waived or conducted by CDOT.  iii. Materials Clearance – Assume geotech bore and report not required.  CDOT BZ concrete specs should suffice.  iv. ROW/Survey – No ROW acquisition anticipated. Plans depicting ROW and  signal pole location should suffice.   o Cover sheet and legend  o Summary of quantities  o Typical sections  Ward Station Area Projects Task Order No. 1 – 52nd Avenue, including Ward Road Signal Redesign Wheat Ridge, Colorado August 14, 2018 Page 8   Short Elliott Hendrickson Inc. o Demo Plan  o Roadway plan and profile with grading  o Ward Rd and 52nd intersection layout  o 52nd and Tabor intersection layout  o Ward and 52nd signal plan and details  o Preliminary drainage and water quality report  o Storm drain plan and profile  o Utility adjustment plan and specifications  i. Utility Plans will depict and differentiate QL A through D for each  underground utility facility.  Utility owner, type, and size will be noted on  plans.  Notes, plan layout and test hole log will be provided.  ii. A portion of QL A test holes may be completed prior to 60% plans to  confirm the depth and location of major utilities that are likely to be in  conflict.  iii. Prepare draft utility project special provisions.    iv. Prepare draft utility clearance letters from the City of Wheat Ridge to  each utility company for review and signature.    v. If Xcel relocation is required, will draft the Xcel Work Order request for  submittal by the City.   vi. Prepare draft Utility Clearance packages for CDOT review and signature.   o Landscape and urban design plan and details  o Irrigation plan and details  o Striping and signing plans  o Street lighting plan  o Stormwater pollution management plan  o Construction details  o Roadway cross sections at 50 foot spacing and at intersections  o Construction phasing and traffic control  o Technical Specifications  i. CDOT with the City’s project special provisions.  ii. Assume City to prepare and provide front end (Div 1, Div 2) specifications.  o Opinion of construction cost  o Prepare and submit 60% PS&E  o Review meeting with Wheat Ridge    3. Final (90%) Design and Deliverables  o Cover sheet and legend  o Summary of quantities  o Typical sections  o Demo Plan  o Roadway plan and profile  Ward Station Area Projects Task Order No. 1 – 52nd Avenue, including Ward Road Signal Redesign Wheat Ridge, Colorado August 14, 2018 Page 9   Short Elliott Hendrickson Inc. o Ward Rd and 52nd intersection layout  o 52nd and Tabor intersection layout  o Ward and 52nd signal plan and details  o Final drainage and water quality report  o Storm drain plan and profile  o Utility adjustment plan and details  i. 90% Utility Plans will depict and differentiate QL A through D for each  underground facility.   i. Remaining QL A test holes to be completed prior to 90% plans to confirm  the depth and location of major utilities that are likely to be in conflict.  ii. Revise utility project special provisions.    iii. Revise utility clearance letters from the City of Wheat Ridge to each  utility company for review and signature.    iv. If Xcel relocation is required, will revise the Xcel Work Order request for  submittal by the City.   v. Revise Utility Clearance packages for CDOT review and signature.  o Landscape and urban design plan and details  o Irrigation plan  o Striping and signing plans  o Street lighting plan  o Stormwater pollution management plan  o Construction details  o Roadway cross sections  o Construction phasing and traffic control  o Technical Specifications  o Opinion of construction cost  o Prepare and submit 90% PS&E  o Review meeting with Wheat Ridge    4. Construction Documents  o Plan final revisions  o Technical Specification Final Revisions  o Finalize utility clearance letters  o Final cost estimate  o Prepare and submit final CD's (Assume submittal to be in PDF format and  delivery of CAD files).     Permitting Assistance  1. Prepare CDOT ROW Permit for City submittal – Refer to CDOT Clearances discussion  above.   2. Assume NPDES permit to be prepared by Contractor  Ward Station Area Projects Task Order No. 1 – 52nd Avenue, including Ward Road Signal Redesign Wheat Ridge, Colorado August 14, 2018 Page 10   Short Elliott Hendrickson Inc. 3. Assume CDOT Permit fees to be paid by City.    Bidding Assistance  1. Prepare electronic copies of the plans for bidding.   2. Prepare responses to Bidder questions for distribution by City.  3. Prepare documents, if required, for addenda for City distribution.    Public Involvement  1. Prepare documents and exhibits to support City staff in meeting with City Council   o Prepare illustrative plan and sections boards. Assume prepare 2 boards – one for  52nd between Ward and Tabor, one for between Tabor and Simms.  2. Prepare document and exhibits to support City staff for Public Meeting(s)  o Prepare illustrative plan and sections boards. Assume prepare 2 boards – one for  52nd between Ward and Tabor, one for between Tabor and Simms.    Construction Administration  1. Attend preconstruction conference.  2. Prepare change orders, as needed, for City issuance  3. Prepare contractor RFI responses.  (Assume 6)  4. Maintain material submittal log.  5. Review and approve shop drawings and material submittals.    Project Close‐Out  1. Coordinate with City to obtain record information from field representatives.  2. Prepare record drawings. Assume drawing edits will be annotation only, not design;  Assume final deliverable will be CAD files delivered to the City.    ADDITIONAL OPTIONAL SERVICES  1. Prepare illustrative perspectives Boards for City Council or Public Meetings    ADDITIONAL ASSUMPTIONS AND EXCLUSIONS  1. Right‐of‐way and easement appraisal and acquisition services are excluded.  2. Public Land Survey System monument upgrades are excluded.  3. LPA CDOT Standard Right‐of‐Way plans excluded.  4. Right‐of‐way and easement legal descriptions and exhibits are excluded.  5. Environmental services are excluded.  6. Structural design and plans excluded at this time. Services can be added at a later date if  needed.  7. Lighting photogrammetry analysis is excluded. (City to provide as needed for pole  spacing.)  8. Construction phase site visits are excluded.  Ward Station Area Projects Task Order No. 1 – 52nd Avenue, including Ward Road Signal Redesign Wheat Ridge, Colorado August 14, 2018 Page 11   Short Elliott Hendrickson Inc. 9. Design of private amenity zones are excluded.     SCHEDULE  The estimated period of performance is 1 month for Pre‐Design Services, 6 months for Design  Services, 2 months for Bidding Services, 6 months for Construction Administration Services and  1 month for Project Close‐Out Services. City design review periods are anticipated to be 2  weeks. A detailed preliminary project schedule is attached for your review. FEE ESTIMATE  The attached spreadsheet details our proposed Cost Plus Fixed Fee for the scope and schedule  provided. The fee estimate utilizes the negotiated contract “Cost Rates”, and a Fixed Fee of 10%  on labor. The total, Not‐to‐Exceed fee for this task is $330,334.09. Optional services are  $3,224.96, bringing the total to $333,559.05, should the City desire to add this scope.     Feel free to call with any questions.  Sincerely,    Short Elliott Hendrickson Inc.  Scott Jardine, PE, LEED AP  Rick Coldsnow, PE Project Manager  Principal Attachments:  1. SEH Preliminary Schedule – Ward Station Area Projects, T.O.’s 1‐3.  2. SEH Proposed Fee Estimate  ID Ta s k N a m e Du r a t i o n S t a r t F i n i s h 1 Co n t r a c t R e c e i v e d 1 d a y Tu e 9 / 4 / 1 8 Tu e 9 / 4 / 1 8 2 Bi - W e e k l y D e s i g n P e r i o d P r o g r e s s M e e t i n g s ( 1 0 ) 13 1 d a y s Fr i 9 / 2 1 / 1 8 Fr i 3 / 2 2 / 1 9 17 Mo n t h l y C I P M e e t i n g s ( 1 5 ) 30 6 d a y s Fr i 9 / 2 8 / 1 8 Fr i 1 1 / 2 9 / 1 9 33 Pr e - D e s i g n S e r v i c e s 32 d a y s Fr i 9 / 7 / 1 8 Mo n 1 0 / 2 2 / 1 8 34 Kic k - o f f M e e t i n g a n d S i t e W a l k 0 d a y s Fr i 9 / 7 / 1 8 Fr i 9 / 7 / 1 8 35 Lo c a t e s , S u r v e y i n g a n d M a p p i n g 15 d a y s Fr i 9 / 7 / 1 8 Th u 9 / 2 7 / 1 8 36 Ge o t e c h n i c a l I n v e s t i g a t i o n 25 d a y s Tu e 9 / 1 8 / 1 8 Mo n 1 0 / 2 2 / 1 8 37 30 % D e s i g n ( F I R ) D e s i g n S e r v i c e s 31 d a y s Fr i 9 / 2 8 / 1 8 Fr i 1 1 / 9 / 1 8 38 Co n c e p t D e s i g n 10 d a y s Fr i 9 / 2 8 / 1 8 Th u 1 0 / 1 1 / 1 8 39 Co n c e p t D e s i g n P l a n s , R e p o r t , C o s t E s t i m a t e 15 d a y s Fr i 1 0 / 5 / 1 8 Th u 1 0 / 2 5 / 1 8 40 30 % D e s i g n ( F I R ) S e t R e v i e w 10 d a y s Fr i 1 0 / 2 6 / 1 8 Th u 1 1 / 8 / 1 8 41 Ci t y R e v i e w M e e t i n g 1 d a y Fr i 1 1 / 9 / 1 8 Fr i 1 1 / 9 / 1 8 42 60 % ( F O R ) D e s i g n S e r v i c e s 46 d a y s Mo n 1 1 / 1 2 / 1 8 Mo n 1 / 1 4 / 1 9 43 60 % D e s i g n 15 d a y s Mo n 1 1 / 1 2 / 1 8 Fr i 1 1 / 3 0 / 1 8 44 Ut i l i t y P o t h o l i n g 10 d a y s Mo n 1 1 / 1 9 / 1 8 Fr i 1 1 / 3 0 / 1 8 45 60 % D e s i g n C a l c u l a t i o n s 3 d a y s Mo n 1 2 / 3 / 1 8 We d 1 2 / 1 2 / 1 8 46 60 % P l a n s , S p e c s , C o s t E s t i m a t e 25 d a y s Mo n 1 1 / 1 9 / 1 8 Fr i 1 2 / 2 1 / 1 8 47 60 % D e s i g n ( F O R ) S e t R e v i e w 10 d a y s Mo n 1 2 / 2 4 / 1 8 Fr i 1 / 4 / 1 9 48 Ci t y R e v i e w M e e t i n g 1 d a y Mo n 1 / 7 / 1 9 Mo n 1 / 7 / 1 9 49 Fi n a l 6 0 % F O R S e t C h a n g e s f o r C i t y 5 d a y s Tu e 1 / 8 / 1 9 Mo n 1 / 1 4 / 1 9 50 Pu b l i c I n v o l v e m e n t S e r v i c e s 60 d a y s Tu e 1 / 1 5 / 1 9 Mo n 4 / 8 / 1 9 51 De v e l o p C i t y C o u n c i l a n d P u b l i c M e e t i n g M a t e r i a l s 7 d a y s Tu e 1 / 1 5 / 1 9 We d 1 / 2 3 / 1 9 52 Pu b l i s h P u b l i c M e e t i n g N o t i c e 15 d a y s Th u 1 / 2 4 / 1 9 We d 2 / 1 3 / 1 9 53 Pu b l i c M e e t i n g O p e n H o u s e 1 d a y Th u 2 / 1 4 / 1 9 Th u 2 / 1 4 / 1 9 54 Ci t y C o u n c i l M e e t i n g f o r R O W A p p r o v a l 1 d a y Mo n 2 / 2 5 / 1 9 Mo n 2 / 2 5 / 1 9 55 Pu b l i c C o m m e n t P e r i o d ( 4 5 D a y s ) 30 d a y s Tu e 2 / 2 6 / 1 9 Mo n 4 / 8 / 1 9 56 Fi n a l ( 9 0 % ) D e s i g n S e r v i c e s 41 d a y s Tu e 1 / 1 5 / 1 9 Tu e 3 / 1 2 / 1 9 57 Fi n a l D e s i g n 15 d a y s Tu e 1 / 1 5 / 1 9 Mo n 2 / 4 / 1 9 58 Ut i l i t y P o t h o l i n g 10 d a y s Tu e 1 / 2 2 / 1 9 Mo n 2 / 4 / 1 9 59 Fi n a l D e s i g n C a l c u l a t i o n s 3 d a y s Tu e 2 / 5 / 1 9 Th u 2 / 1 4 / 1 9 60 Fi n a l P l a n s , S p e c s , C o s t E s t i m a t e 25 d a y s Tu e 1 / 2 2 / 1 9 Mo n 2 / 2 5 / 1 9 61 Fi n a l D e s i g n S e t R e v i e w 10 d a y s Tu e 2 / 2 6 / 1 9 Mo n 3 / 1 1 / 1 9 62 Ci t y R e v i e w M e e t i n g 1 d a y Tu e 3 / 1 2 / 1 9 Tu e 3 / 1 2 / 1 9 63 Co n s t r u c t i o n D o c u m e n t s 18 d a y s We d 3 / 1 3 / 1 9 Fr i 4 / 5 / 1 9 64 Fi n a l P S E R e v i s i o n s a n d C l e a r a n c e L e t t e r s 8 d a y s We d 3 / 1 3 / 1 9 Fr i 3 / 2 2 / 1 9 65 Ci t y C D ' s S e t R e v i e w 10 d a y s Mo n 3 / 2 5 / 1 9 Fr i 4 / 5 / 1 9 66 Fi n a l C D O T C l e a r a n c e P r o c e s s 20 d a y s Mo n 4 / 8 / 1 9 Fr i 5 / 3 / 1 9 67 Bi d A s s i s t a n c e 40 d a y s Mo n 4 / 8 / 1 9 Fr i 5 / 3 1 / 1 9 68 Co n s t r u c t i o n A d m i n i s t r a t i o n 12 0 d a y s Mo n 6 / 3 / 1 9 Fr i 1 1 / 1 5 / 1 9 69 Pr o j e c t C l o s e - O u t 20 d a y s Mo n 1 1 / 1 8 / 1 9 Fr i 1 2 / 1 3 / 1 9 9/ 7 Au g u s t Se p t e m b e r Oc t o b e r No v e m b e r De c e m b e r Ja n u a r y Fe b r u a r y Ma r c h April May June July August September October November December Ta s k Sp l i t Mi l e s t o n e Su m m a r y Pr o j e c t S u m m a r y Ex t e r n a l T a s k s Ex t e r n a l M i l e s t o n e In a c t i v e M i l e s t o n e In a c t i v e S u m m a r y Ma n u a l T a s k Du r a t i o n - o n l y Ma n u a l S u m m a r y R o l l u p Manual Summary Start-only Finish-only External TasksExternal Milestone Progress Deadline WA R D S T A T I O N A R E A P R O J E C T S TA S K O R D E R S 1 - 3 PR E L I M I N A R Y S C H E D U L E Pa g e 1 Pr o j e c t : W a r d S t a t i o n A r e a P r oj e c t s - T . O . 1 - 3 S c h e d u l e . m p Da t e : M o n 8 / 1 3 / 1 8 Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 2000 South Colorado Boulevard, Suite 6000, Colorado Center Tower One, Denver, CO 80222-7938 SEH is an equal opportunity employer | www.sehinc.com | 720.540.6800 | 800.490.4966 | 888.908.8166 fax August 14, 2018 RE:  Proposal for Professional Services   Ward Station Area Projects   Task Order No. 2 – Tabor Street  Wheat Ridge, Colorado  Ms. Jennifer Nellis, CPPB  Purchasing Agent  City of Wheat Ridge  7500 W. 29th Avenue  Wheat Ridge, CO 80033  jnellis@ci.wheatridge.co.us  Dear Ms. Nellis:  Please find enclosed SEH’s proposal for Task Order No. 2 – Tabor Street.   PROJECT UNDERSTANDING  It is understood that the City intends to reconstruct Tabor Street, from 52nd Avenue to Ridge  Road.  This task order will include design related services and construction documents prepared  as a stand‐alone project. Pre‐design services are assumed to be conducted in conjunction with  providing pre‐design services for two additional task orders (reconstruction of 52nd Avenue,  from Ward Road to the City’s limits east of Simms Place, and reconstruction of Ridge Road,  from Tabor Street to the City’s limits east of Simms Place) that are assumed to be undertaken  simultaneously. SEH’s understanding of the task order scope is based on the following  information:  Wheat Ridge – Ward Station Area projects RFQ and subsequently issued addendums 1, 2 and 3. Ward TOD Map, and a preliminary street cross‐section exhibit provided by the City, 7/22/18. Scope review meeting between SEH and the City, 7/30/18, and subsequent direction. SCOPE OF SERVICES  Project Management  1.Project management, scheduling, planning, administration o SEH to provide City with a Project Schedule ATTACHMENT 2 Ward Station Area Projects Task Order No. 2 – Tabor Street Wheat Ridge, Colorado August 14, 2018 Page 2   Short Elliott Hendrickson Inc. o SEH monthly invoicing to include project progress summary and next steps.  o Prepare a contract work plan with performance measures and quality  management plan to include all tasks  2. Kick off meeting ‐ SEH to prepare agenda and minutes. SEH PM and key Design Leads to  attend at City.   3. Progress meetings ‐ Assume bi‐weekly conference calls with City in conjunction with  other task orders.  o SEH to prepare agenda and minutes. PM and Design leads to attend as  appropriate to participate.  Assume 10 concurrent meetings.   o Participate in periodic team meetings at the City with staff and other consultants  (assume one concurrent meeting per month, for 15 months. Meetings will be  split between the 3 task orders.)    Pre‐Design Services  1. Existing Information Review  o Assemble and review existing plans, studies and reports from City, including  recently constructed Ridge Road.  2. Right‐of‐Entry  o Assume SEH to obtain Right of Entry for parcels adjacent to Tabor Street.  3. Survey  o Establish Control to City Datum  o Topo Surveying ‐ Includes survey of topography to establish design level  contours, OH utility lines, surface features, inlet/MH rims and inverts, below  ground utility locate paint/flags, Ex. Monumentation, property pins for adjacent  parcels.   i. Approximate Limits – ROW to ROW, plus 20’ into adjacent properties and  driveways along Tabor, and extend to 50’ beyond S ROW of 52nd Avenue  and N ROW of Ridge Road. Assume Survey will not include BNSF or RTD  right of way.  ii. Manholes and inlets upstream and downstream on intersecting streets  iii. Located utility markings  o Mapping – SEH to obtain Ex. ROW, Ex. easements, adjacent parcel plats,  ownership from County assessor.  o SEH will also field survey geotech bores, and utility pothole locations for  depiction on the construction plans.  4. Utility Identification and Verification  o Provide Subsurface Utility Engineering (SUE) investigations consistent with ASCE  38 standards, in compliance with SB 167, including the following:  i. Request and review key maps from each utility owner (QL D)  ii. Survey of surface utility features will be provided during topographic  survey (QL D)   Ward Station Area Projects Task Order No. 2 – Tabor Street Wheat Ridge, Colorado August 14, 2018 Page 3   Short Elliott Hendrickson Inc. iii. Subcontract a private utility designator with experience in provide ASCE  38 compliant data.  It is estimated that approximately 2000 LF of  underground utilities will need to be designated in this corridor. (QL B)  iv. Subcontract a firm that provides utility test holes.  It is anticipated that  approximately 7 test holes will be required for this corridor. Assume  permanent restoration of the street pavement is not required.  o Assume Scope of work to be consistent with the recent legislative requirements  established in SB 167. Please refer to supplemental information overview of SB  167 requirements as it relates to Utility verification.    5. Utility Relocation Coordination  o Conduct approximately two (2) meetings with each of 11 utility owners.  An  initial meeting will be held at the City with the identified dry utility providers,  and another with the identified wet utility providers, to confirm existing  facilities, easements and coordinate relocation design, cost, and timing. Follow  up meetings with each provider, as needed, may be held in the field, in the  office, or over phone/email.  Meeting admin will include agenda and minutes.   Utility companies that may have facilities within the Tabor Street area include:  i. Electric: Xcel Energy  ii. Gas: Xcel Energy distribution and high pressure gas transmission  iii. Communications:  Jefferson County, CenturyLink, Comcast, City of Wheat  Ridge  iv. Water and sanitary:  City of Arvada, Denver Water, Fruitdale Sanitation  District, Valley Water District  o Assume existing utility relocation design to be provided by Utility providers.  6. Geotechnical Investigation and Report  o Obtain UNCC locates, and conduct 3 subsurface explorations (bores), spaced 250  feet apart, to 5‐10 foot depth. Alternate bores between existing pavement and  widened areas, where possible. Alternate lanes where possible.  o Of bores conducted, 1/2 will be cored and reviewed for existing pavement  depth.    i. Assume bores to be within existing right‐of‐way.  ii. Assume no repair/replacement/reset of existing landscaping or fencing to  conduct soil bores.  o Conduct soil classification and laboratory testing: To include: natural water  content, unit weight, grain size distribution, Atterberg limits, swell, R‐Value  (Hveem Stabilometer), and corrosion testing.   o Prepare a pavement design report, to include:  i. Summary of field exploration program  ii. Provide a general description of subsurface soil/rock conditions  iii. Provide field and laboratory test results, including boring logs showing  soli classifications, ground water depth (if noted)    Ward Station Area Projects Task Order No. 2 – Tabor Street Wheat Ridge, Colorado August 14, 2018 Page 4   Short Elliott Hendrickson Inc. iv. Provide pavement analyses and recommendations for a full depth  pavement section utilizing CDOT S and SX mix.  v. Provide recommendations for earthwork and other construction  considerations  o Additional assumptions:  i. Any fees associated with ROW permits for the borings will be waived.  ii. One day of drilling and traffic control will be necessary for the borings.   iii. Falling weight deflectometer testing (FWD) and pavement overlay  analysis will not be provided.  iv. Suitable soil or rock will be encountered within the proposed drilling  depths and the subsurface conditions are appropriate for hollow‐stem  auger drilling methods.  Rock coring will not be completed.  v. Boreholes will be backfilled and repaired according to the ROW permit,  which we anticipate will consist of backfilling the boreholes with grout  and repairing the existing pavement surface with hot mix asphalt.  vi. Cuttings and groundwater generated during drilling are not contaminated  and are non‐hazardous, and will not require disposal as hazardous  materials.  No waste profiling of investigative derived waste will be  performed.  vii. Groundwater monitoring wells will not be installed.  viii. The pavement design will be completed in accordance with AASHTO 93  design methods.    ix. A life cycle cost analysis of the pavement sections will not be completed  as part of this project.  7. Traffic Data Collection  o Assume the City will provide all traffic data information, including vehicle volume  counts and vehicle classification for pavement design.  8. Title Commitments  o Assume title work is not needed.   9. Concept Design Report  o Provide written summary of existing conditions, supplemented by mapping.  o Provide written description of design approach for City review and concurrence.    Design Phase Services  1. 30% Design and Deliverables (FIR)  o Horizontal control plan  o Roadway horizontal layout  o Roadway typical sections  Ward Station Area Projects Task Order No. 2 – Tabor Street Wheat Ridge, Colorado August 14, 2018 Page 5   Short Elliott Hendrickson Inc. i. Street section south of proposed 51st Avenue (approximately at mid‐point  of the block) shall be generally as detailed in the typical section provided.  ii. Street section north of proposed 51st Avenue (approximately at mid‐point  of the block) shall be generally as detailed on the Ward TOD Map  provided by the City, which modifies the typical street section provided,  to include a 9’ amenity zone on the west side of the street and removes  parking lanes on either side of the street. Additionally the plans will likely  reflect a future sidewalk extension on the east side of the street.  iii. Street section adjacent to parcel at the SE corner of Tabor and 52nd  Avenue shall be generally as detailed in Item ii) above, will drop the  sidewalk as the City works through ROW ownership on this parcel.  iv. Refer to Preliminary Landscape and Urban Design section below for  additional details.   o Demo Plan  o Roadway plan, profile and grading  i. Assume due to new curb and gutter, roadway to be lowered to enable  grading to tie to existing at or before ROW line.   o Concept level Hydrologic and Hydraulic analysis and Drainage Memo  i. Delineate the drainage basin area tributary to the project improvements  using City supplied LIDAR or GIS contour mapping.   ii. Obtain existing off‐site drain system in‐flow rates from utility owners, the  City’s Olsson analysis, or SEH will estimate upstream system contribution  to proposed storm infrastructure.  iii. Use a Rational Method based computer program and UDFCD  spreadsheets as applicable to estimate runoff volumes and determine a  preliminary storm pipe sizing and profile and inlets sized to capture and  convey the Minor (5 year) event and the Major (100 year) event, per City  and UDFCD criteria.  iv. Review City supplied Drainage Report(s) to confirm capacity of  downstream storm system to accept proposed stormwater flow rates.  Assume capacity of the downstream system is adequate for connection.  Exclude downstream stormwater system analysis and potential upgrade  improvements.      v. Determine the WQCV volume, per City requirements.  vi. Assume WQ treatment is to be provided at the City’s downstream, off‐ site, regional pond. Assume design of these improvements, as needed,  are to be addressed under a separate task order.   vii. Prepare a Draft Drainage memo with a summary of the WQCV for the  City’s use.  viii. Assume no storm water retention or detention system is to be designed.  ix. Assume no LOMR, CLOMRs, or FEMA coordination.   Ward Station Area Projects Task Order No. 2 – Tabor Street Wheat Ridge, Colorado August 14, 2018 Page 6   Short Elliott Hendrickson Inc. x. Assume one memo/report will be prepared that covers all three task  orders.   o Storm drain layout  i. Present preliminary storm sewer pipe alignment and inlet locations.   ii. Assume proposed stormwater system outfalls to existing infrastructure  within the boundary of the roadway improvements.   o Intersection Layout  i. Design in compliance with the MUTCD (FHWA, 2009), and professional  engineering judgement.   ii. Design to include curb ramps, curb and gutter and sidewalk transitions to  existing intersection streetscape.  iii. Assume the Tabor and 52nd Avenue intersection design is to be covered  under the 52nd Avenue reconstruction task order.    iv. Assume no roadway, streetscape or signal improvements to Tabor and  Ridge Road intersection.   o Street lighting plan – conceptual level layout of pole locations and service  locations. Design assumes:  1. OH Power is to be relocated as needed to be located in the utility  zone on the E side of the street.  2. City owns and maintains the street lights. City details can be  utilized.  3. Existing OH street lights are to be replaced.   4. OH street lights and pedestrian lights to be located on the W side  of street in the amenity zone.   5. Refer to additional lighting and electric assumptions in the  Preliminary landscape and urban design section below.  o Utility conflict map  i. Preliminary conflict locations will be identified with respect to existing  utilities and proposed infrastructure. This information will be used as  design develops to confirm potholing needs and further discussions on  relocation with utility providers.  o Preliminary landscape and urban design  i. Develop concept plan streetscape design, based on City’s Streetscape  Design Manual and City provide details and standards.  ii. Assume, as a modification to the standard street cross‐section provided  by the City, the West side of the street will include pedestrian and  overhead street lights in the amenity zone.   iii. Integrate landscape and urban design.  iv. Assume landscape amenity zone on W side of road by Others; no amenity  zone on E side of the street. Northern portion on east side will not have  parking or sidewalk.  Ward Station Area Projects Task Order No. 2 – Tabor Street Wheat Ridge, Colorado August 14, 2018 Page 7   Short Elliott Hendrickson Inc. v. Assume all trees to be irrigated.  vi. Assume grass utility zone will be irrigated by contractor until established  but have no irrigation design.   vii. Assume SEH team will use the City’s standards for streetscape  furnishings.  viii. Ward TOD Map identified gateway feature at the NE corner of the  intersection of Tabor Street and Ridge Road.   1. Assume design will be outside the scope of this task order,  however, SEH team will facilitate extending electric services as  needed.  o Opinion of construction cost  o Prepare and submit 30% plans and estimate   o Review meeting with Wheat Ridge    2. 60% Design and Deliverables (FOR)  o Utility Clearances – SEH team to provide utility clearance letters and potholing  (See potholing estimate above)   o Cover sheet and legend  o Summary of quantities  o Typical sections  o Demo Plan  o Roadway plan and profile with grading  o Intersection layouts  o Preliminary drainage and water quality report  o Storm drain plan and profile  o Utility adjustment plan and specifications  i. Utility Plans will depict and differentiate QL A through D for each  underground utility facility.  Utility owner, type, and size will be noted on  plans.  Notes, plan layout and test hole log will be provided.  ii. A portion of QL A test holes may be completed prior to 60% plans to  confirm the depth and location of major utilities that are likely to be in  conflict.  iii. Prepare draft utility project special provisions.    iv. Prepare draft utility clearance letters from the City of Wheat Ridge to  each utility company for review and signature.    v. If Xcel relocation is required, will draft the Xcel Work Order request for  submittal by the City.   vi. Prepare draft Utility Clearance packages for City review and signature.   o Landscape and urban design plan and details  o Irrigation plan and details  o Striping and signing plans  Ward Station Area Projects Task Order No. 2 – Tabor Street Wheat Ridge, Colorado August 14, 2018 Page 8   Short Elliott Hendrickson Inc. o Street lighting plan  o Stormwater pollution management plan  o Construction details  o Roadway cross sections at 50 foot spacing  o Construction phasing and traffic control  o Technical Specifications  i. CDOT with the City’s project special provisions.  ii. Assume City to prepare and provide front end (Div 1, Div 2) specifications.  o Opinion of construction cost  o Prepare and submit 60% PS&E  o Review meeting with Wheat Ridge    3. Final (90%) Design and Deliverables  o Cover sheet and legend  o Summary of quantities  o Typical sections  o Demo Plan  o Roadway plan and profile with grading  o Intersection plans   o Final drainage and water quality report  o Storm drain plan and profile  o Utility adjustment plan and details  i. 90% Utility Plans will depict and differentiate QL A through D for each  underground facility.   i. Remaining QL A test holes to be completed prior to 90% plans to confirm  the depth and location of major utilities that are likely to be in conflict.  ii. Revise utility project special provisions.    iii. Revise utility clearance letters from the City of Wheat Ridge to each  utility company for review and signature.    iv. If Xcel relocation is required, will revise the Xcel Work Order request for  submittal by the City.   o Landscape and urban design plan and details  o Irrigation plan and details  o Striping and signing plans  o Street lighting plan  o Stormwater pollution management plan  o Construction details  o Roadway cross sections at 50 foot spacing  o Construction phasing and traffic control  o Technical Specifications  o Opinion of construction cost  Ward Station Area Projects Task Order No. 2 – Tabor Street Wheat Ridge, Colorado August 14, 2018 Page 9   Short Elliott Hendrickson Inc. o Prepare and submit 90% PS&E  o Review meeting with Wheat Ridge    4. Construction Documents  o Plan final revisions  o Technical Specification Final Revisions  o Finalize utility clearance letters  o Final cost estimate  o Prepare and submit final CD's (Assume submittal to be in PDF format and  delivery of CAD files).     Permitting Assistance  1. Assume NPDES permit to be prepared by Contractor    Bidding Assistance  1. Prepare electronic and paper copies of the plans for bidding.   2. Prepare responses to Bidder questions for distribution by City.  3. Prepare documents, if required, for addenda for City distribution.    Public Involvement  1. Prepare documents and exhibits to support City staff in meeting with City Council   o Prepare illustrative plan and sections boards. Assume prepare 2 boards– one for  N end of Tabor without street parking, one for S end of Tabor with parking.  2. Prepare document and exhibits to support City staff for Public Meeting(s)  o  Prepare illustrative plan and sections boards. Assume prepare 2 boards – one  for N end of Tabor without street parking, one for S end of Tabor with parking.    Construction Administration  1. Attend preconstruction conference.  2. Prepare change orders, as needed, for City issuance  3. Prepare contractor RFI responses.  (Assume 3)  4. Maintain material submittal log.  5. Review and approve shop drawings and material submittals.    Project Close‐Out  1. Coordinate with City to obtain record information from field representatives.  2. Prepare record drawings. Assume drawing edits will be annotation only, not design;  Assume final deliverable will be CAD files delivered to the City.    ADDITIONAL OPTIONAL SERVICES  1. Prepare illustrative perspectives Boards for City Council or Public Meetings  Ward Station Area Projects Task Order No. 2 – Tabor Street Wheat Ridge, Colorado August 14, 2018 Page 10   Short Elliott Hendrickson Inc.     ADDITIONAL ASSUMPTIONS AND EXCLUSIONS  1. Right‐of‐way and easement appraisal and acquisition services are excluded.  2. Public Land Survey System monument upgrades are excluded.  3. LPA CDOT Standard Right‐of‐Way plans excluded.  4. Right‐of‐way and easement legal descriptions and exhibits are excluded.  5. Environmental services are excluded.  6. Structural design and plans excluded at this time. Services can be added at a later date if  needed.  7. Lighting photogrammetry analysis is excluded. (City to provide as needed for pole  spacing.)  8. Construction phase site visits are excluded.  9. Design of private amenity zones are excluded.      SCHEDULE  The estimated period of performance is 1 month for Pre‐Design Services, 6 months for Design  Services, 2 months for Bidding Services, 6 months for Construction Administration Services and  1 month for Project Close‐Out Services. City design review periods are anticipated to be 2  weeks. A detailed preliminary project schedule is attached for your review. FEE ESTIMATE  The attached spreadsheet details our proposed Cost Plus Fixed Fee for the scope and schedule  provided. The fee estimate utilizes the negotiated contract “Cost Rates”, and a Fixed Fee of 10%  on labor. The total, Not‐to‐Exceed fee for this task is $143,893.45. Optional services are  $3,224.96, bringing the total to $147,118.42, should the City desire to add this scope.        Ward Station Area Projects Task Order No. 2 – Tabor Street Wheat Ridge, Colorado August 14, 2018 Page 11   Short Elliott Hendrickson Inc. Feel free to call with any questions.  Sincerely,    Short Elliott Hendrickson Inc.  Scott Jardine, PE, LEED AP  Rick Coldsnow, PE Project Manager  Principal Attachments:  1. SEH Preliminary Schedule – Ward Station Area Projects, T.O.’s 1‐3.  2. SEH Proposed Fee Estimate  ID Ta s k N a m e Du r a t i o n S t a r t F i n i s h 1 Co n t r a c t R e c e i v e d 1 d a y Tu e 9 / 4 / 1 8 Tu e 9 / 4 / 1 8 2 Bi - W e e k l y D e s i g n P e r i o d P r o g r e s s M e e t i n g s ( 1 0 ) 13 1 d a y s Fr i 9 / 2 1 / 1 8 Fr i 3 / 2 2 / 1 9 17 Mo n t h l y C I P M e e t i n g s ( 1 5 ) 30 6 d a y s Fr i 9 / 2 8 / 1 8 Fr i 1 1 / 2 9 / 1 9 33 Pr e - D e s i g n S e r v i c e s 32 d a y s Fr i 9 / 7 / 1 8 Mo n 1 0 / 2 2 / 1 8 34 Kic k - o f f M e e t i n g a n d S i t e W a l k 0 d a y s Fr i 9 / 7 / 1 8 Fr i 9 / 7 / 1 8 35 Lo c a t e s , S u r v e y i n g a n d M a p p i n g 15 d a y s Fr i 9 / 7 / 1 8 Th u 9 / 2 7 / 1 8 36 Ge o t e c h n i c a l I n v e s t i g a t i o n 25 d a y s Tu e 9 / 1 8 / 1 8 Mo n 1 0 / 2 2 / 1 8 37 30 % D e s i g n ( F I R ) D e s i g n S e r v i c e s 31 d a y s Fr i 9 / 2 8 / 1 8 Fr i 1 1 / 9 / 1 8 38 Co n c e p t D e s i g n 10 d a y s Fr i 9 / 2 8 / 1 8 Th u 1 0 / 1 1 / 1 8 39 Co n c e p t D e s i g n P l a n s , R e p o r t , C o s t E s t i m a t e 15 d a y s Fr i 1 0 / 5 / 1 8 Th u 1 0 / 2 5 / 1 8 40 30 % D e s i g n ( F I R ) S e t R e v i e w 10 d a y s Fr i 1 0 / 2 6 / 1 8 Th u 1 1 / 8 / 1 8 41 Ci t y R e v i e w M e e t i n g 1 d a y Fr i 1 1 / 9 / 1 8 Fr i 1 1 / 9 / 1 8 42 60 % ( F O R ) D e s i g n S e r v i c e s 46 d a y s Mo n 1 1 / 1 2 / 1 8 Mo n 1 / 1 4 / 1 9 43 60 % D e s i g n 15 d a y s Mo n 1 1 / 1 2 / 1 8 Fr i 1 1 / 3 0 / 1 8 44 Ut i l i t y P o t h o l i n g 10 d a y s Mo n 1 1 / 1 9 / 1 8 Fr i 1 1 / 3 0 / 1 8 45 60 % D e s i g n C a l c u l a t i o n s 3 d a y s Mo n 1 2 / 3 / 1 8 We d 1 2 / 1 2 / 1 8 46 60 % P l a n s , S p e c s , C o s t E s t i m a t e 25 d a y s Mo n 1 1 / 1 9 / 1 8 Fr i 1 2 / 2 1 / 1 8 47 60 % D e s i g n ( F O R ) S e t R e v i e w 10 d a y s Mo n 1 2 / 2 4 / 1 8 Fr i 1 / 4 / 1 9 48 Ci t y R e v i e w M e e t i n g 1 d a y Mo n 1 / 7 / 1 9 Mo n 1 / 7 / 1 9 49 Fi n a l 6 0 % F O R S e t C h a n g e s f o r C i t y 5 d a y s Tu e 1 / 8 / 1 9 Mo n 1 / 1 4 / 1 9 50 Pu b l i c I n v o l v e m e n t S e r v i c e s 60 d a y s Tu e 1 / 1 5 / 1 9 Mo n 4 / 8 / 1 9 51 De v e l o p C i t y C o u n c i l a n d P u b l i c M e e t i n g M a t e r i a l s 7 d a y s Tu e 1 / 1 5 / 1 9 We d 1 / 2 3 / 1 9 52 Pu b l i s h P u b l i c M e e t i n g N o t i c e 15 d a y s Th u 1 / 2 4 / 1 9 We d 2 / 1 3 / 1 9 53 Pu b l i c M e e t i n g O p e n H o u s e 1 d a y Th u 2 / 1 4 / 1 9 Th u 2 / 1 4 / 1 9 54 Ci t y C o u n c i l M e e t i n g f o r R O W A p p r o v a l 1 d a y Mo n 2 / 2 5 / 1 9 Mo n 2 / 2 5 / 1 9 55 Pu b l i c C o m m e n t P e r i o d ( 4 5 D a y s ) 30 d a y s Tu e 2 / 2 6 / 1 9 Mo n 4 / 8 / 1 9 56 Fi n a l ( 9 0 % ) D e s i g n S e r v i c e s 41 d a y s Tu e 1 / 1 5 / 1 9 Tu e 3 / 1 2 / 1 9 57 Fi n a l D e s i g n 15 d a y s Tu e 1 / 1 5 / 1 9 Mo n 2 / 4 / 1 9 58 Ut i l i t y P o t h o l i n g 10 d a y s Tu e 1 / 2 2 / 1 9 Mo n 2 / 4 / 1 9 59 Fi n a l D e s i g n C a l c u l a t i o n s 3 d a y s Tu e 2 / 5 / 1 9 Th u 2 / 1 4 / 1 9 60 Fi n a l P l a n s , S p e c s , C o s t E s t i m a t e 25 d a y s Tu e 1 / 2 2 / 1 9 Mo n 2 / 2 5 / 1 9 61 Fi n a l D e s i g n S e t R e v i e w 10 d a y s Tu e 2 / 2 6 / 1 9 Mo n 3 / 1 1 / 1 9 62 Ci t y R e v i e w M e e t i n g 1 d a y Tu e 3 / 1 2 / 1 9 Tu e 3 / 1 2 / 1 9 63 Co n s t r u c t i o n D o c u m e n t s 18 d a y s We d 3 / 1 3 / 1 9 Fr i 4 / 5 / 1 9 64 Fi n a l P S E R e v i s i o n s a n d C l e a r a n c e L e t t e r s 8 d a y s We d 3 / 1 3 / 1 9 Fr i 3 / 2 2 / 1 9 65 Ci t y C D ' s S e t R e v i e w 10 d a y s Mo n 3 / 2 5 / 1 9 Fr i 4 / 5 / 1 9 66 Fi n a l C D O T C l e a r a n c e P r o c e s s 20 d a y s Mo n 4 / 8 / 1 9 Fr i 5 / 3 / 1 9 67 Bi d A s s i s t a n c e 40 d a y s Mo n 4 / 8 / 1 9 Fr i 5 / 3 1 / 1 9 68 Co n s t r u c t i o n A d m i n i s t r a t i o n 12 0 d a y s Mo n 6 / 3 / 1 9 Fr i 1 1 / 1 5 / 1 9 69 Pr o j e c t C l o s e - O u t 20 d a y s Mo n 1 1 / 1 8 / 1 9 Fr i 1 2 / 1 3 / 1 9 9/ 7 Au g u s t Se p t e m b e r Oc t o b e r No v e m b e r De c e m b e r Ja n u a r y Fe b r u a r y Ma r c h April May June July August September October November December Ta s k Sp l i t Mi l e s t o n e Su m m a r y Pr o j e c t S u m m a r y Ex t e r n a l T a s k s Ex t e r n a l M i l e s t o n e In a c t i v e M i l e s t o n e In a c t i v e S u m m a r y Ma n u a l T a s k Du r a t i o n - o n l y Ma n u a l S u m m a r y R o l l u p Manual Summary Start-only Finish-only External TasksExternal Milestone Progress Deadline WA R D S T A T I O N A R E A P R O J E C T S TA S K O R D E R S 1 - 3 PR E L I M I N A R Y S C H E D U L E Pa g e 1 Pr o j e c t : W a r d S t a t i o n A r e a P r oj e c t s - T . O . 1 - 3 S c h e d u l e . m p Da t e : M o n 8 / 1 3 / 1 8 Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 2000 South Colorado Boulevard, Suite 6000, Colorado Center Tower One, Denver, CO 80222-7938 SEH is an equal opportunity employer | www.sehinc.com | 720.540.6800 | 800.490.4966 | 888.908.8166 fax August 14, 2018 RE:  Proposal for Professional Services   Ward Station Area Projects   Task Order No. 3 – Ridge Road  Wheat Ridge, Colorado  Ms. Jennifer Nellis, CPPB  Purchasing Agent  City of Wheat Ridge  7500 W. 29th Avenue  Wheat Ridge, CO 80033  jnellis@ci.wheatridge.co.us  Dear Ms. Nellis:  Please find enclosed SEH’s proposal for Task Order No. 3 – Ridge Road.   PROJECT UNDERSTANDING  It is understood that the City intends to reconstruct Ridge Road, from Tabor Street to the City  boundary east of Simms. This task order will include design related services and construction  documents prepared as a stand‐alone project. Pre‐design services are assumed to be conducted  in conjunction with providing pre‐design services for two additional task orders (reconstruction  of 52nd Avenue, from Ward Road to the City’s limits east of Simms Place, and reconstruction of  Tabor Street, from Ward Road to Ridge Road) that are assumed to be undertaken  simultaneously.  SEH’s understanding of the task order is based on the following information:  Wheat Ridge – Ward Station Area projects RFQ and subsequently issued addendums 1, 2 and 3. Ward TOD Map, and a preliminary street cross‐section exhibit provided by the City, 7/22/18. Scope review meeting between SEH and the City, 7/30/18. SCOPE OF SERVICES  Project Management  1.Project management, scheduling, planning, administration o Provide City with a Project Schedule ATTACHMENT 3 Ward Station Area Projects Task Order No. 3 – Ridge Road Wheat Ridge, Colorado August 14, 2018 Page 2   Short Elliott Hendrickson Inc. o Monthly invoicing to include project progress summary and next steps.  o Prepare a contract work plan with performance measures and quality  management plan to include all tasks  2. Kick off meeting ‐ SEH to prepare agenda and minutes. SEH PM and key Design Leads to  attend at City.   3. Progress meetings – Assume bi‐weekly conference calls with City in conjunction with  other task orders.  o SEH to prepare agenda and minutes. PM and Design Leads to attend as  appropriate to participate.  Assume 10 concurrent meetings.   o Participate in periodic team meetings at the City with staff and other consultants  (assume one concurrent meeting per month, for 15 months. Meetings will be  split between the 3 task orders.)    Pre‐Design Services  1. Existing Information Review  o Assemble and review existing plans, studies and reports from City related to  Ridge Road and Tabor Street intersection, and City of Arvada relating to existing  and future Ridge Road at the east tie‐in.  2. Right‐of‐Entry  o Assume SEH Right of Entry for City of Arvada ROW is to be provided by the City  via IGA agreements for work tying in pavement, streetscape and storm sewer at  east limits of the project (as needed).   o Assume City to provide for Right of Entry for survey of parcels on which ROW to  be acquired.    3. Survey  o Establish Control to City Datum  o Topo Surveying ‐ Includes survey of topography to establish design level  contours, OH utility lines, surface features, inlet/MH rims and inverts, below  ground utility locate paint/flags, Ex. Monumentation, property pins for adjacent  parcels. Assume Survey will not include BNSF or RTD right of way.    i. Approximate Limits –   1. ROW‐to‐ROW, plus 20’ into adjacent properties and driveways on  the North side of Ridge Road  2. 100 feet up intersecting streets for proper tie in.  ii. Manholes and inlets upstream and downstream on intersecting streets  iii. Located utility markings  o Mapping – SEH to obtain Ex. ROW, Ex. easements, adjacent parcel plats,  ownership from County assessor.  o SEH will also field survey geotech bores, and utility pothole locations for  depiction on the construction plans.  Ward Station Area Projects Task Order No. 3 – Ridge Road Wheat Ridge, Colorado August 14, 2018 Page 3   Short Elliott Hendrickson Inc. 4. Utility Identification and Verification  o Provide Subsurface Utility Engineering (SUE) investigations consistent with ASCE  38 standards, in compliance with SB 167, including the following:  i. Request and review key maps from each utility owner (QL D)  ii. Survey of surface utility features will be provided during topographic  survey (QL D)   iii. Subcontract a private utility designator with experience in provide ASCE  38 compliant data.  It is estimated that approximately 3000 LF of  underground utilities will need to be designated in this corridor. (QL B)  iv. Subcontract a firm that provides utility test holes.  It is anticipated that  approximately 5 test holes will be required for this corridor. Assume  permanent restoration of the street pavement is not required.  o Assume Scope of work to be consistent with the recent legislative requirements  established in SB 167. Please refer to supplemental information overview of SB  167 requirements as it relates to Utility verification.    5. Utility Relocation Coordination  o Conduct approximately two (2) meetings with each of 11 utility owners.  An  initial meeting will be held at the City with the identified dry utility providers,  and another with the identified wet utility providers, to confirm existing  facilities, easements and coordinate relocation design, cost, and timing. Follow  up meetings with each provider, as needed, may be held in the field, in the  office, or over phone/email. Meeting admin will include agenda and minutes.   Utility companies that may have facilities within the Ridge Road area include:  i. Electric: Xcel Energy  ii. Gas: Xcel Energy distribution and high pressure gas transmission  iii. Communications:  Jefferson County, CenturyLink, Comcast, Sprint(MCI),  City of Wheat Ridge  iv. Water and sanitary:  Denver Water, Fruitdale Sanitation District, Valley  Water District  o Assume existing utility relocation design to be provided by Utility providers.  6. Geotechnical Investigation and Report  o Obtain UNCC locates, and conduct 3 subsurface explorations (bores), spaced 250  feet apart, to 5‐10 foot depth. Alternate bores between existing pavement and  widened areas, where possible. Alternate lanes where possible.  o Of bores conducted, 1/2 will be cored and reviewed for existing pavement  depth.    i. Assume bores to be within existing right‐of‐way.  ii. Assume no repair/replacement/reset of existing landscaping or fencing to  conduct soil bores.  o Conduct soil classification and laboratory testing: To include: natural water  content, unit weight, grain size distribution, Atterberg limits, swell, R‐Value  Ward Station Area Projects Task Order No. 3 – Ridge Road Wheat Ridge, Colorado August 14, 2018 Page 4   Short Elliott Hendrickson Inc. (Hveem Stabilometer), and corrosion testing.   o Prepare a pavement design report, to include:  i. Summary of field exploration program  ii. Provide a general description of subsurface soil/rock conditions  iii. Provide field and laboratory test results, including boring logs showing  soli classifications, ground water depth (if noted)    iv. Provide pavement analyses and recommendations for a full depth  pavement section utilizing CDOT S and SX mix.  v. Provide recommendations for earthwork and other construction  considerations  o Additional assumptions:  i. Any fees associated with ROW permits for the borings will be waived.  ii. One day of drilling and traffic control will be necessary for the borings.   iii. Falling weight deflectometer testing (FWD) and pavement overlay  analysis will not be provided.  iv. Suitable soil or rock will be encountered within the proposed drilling  depths and the subsurface conditions are appropriate for hollow‐stem  auger drilling methods.  Rock coring will not be completed.  v. Boreholes will be backfilled and repaired according to the ROW permit,  which we anticipate will consist of backfilling the boreholes with grout  and repairing the existing pavement surface with hot mix asphalt.  vi. Cuttings and groundwater generated during drilling are not contaminated  and are non‐hazardous, and will not require disposal as hazardous  materials.  No waste profiling of investigative derived waste will be  performed.  vii. Groundwater monitoring wells will not be installed.  viii. The pavement design will be completed in accordance with AASHTO 93  design methods.    ix. A life cycle cost analysis of the pavement sections will not be completed  as part of this project.  7. Traffic Data Collection  o Assume the City will provide all traffic data information, including vehicle volume  counts and vehicle classification for pavement design.   8. Title Commitments  o Assume title work is not needed.   9. Conceptual Design Report  o Provide written summary of existing conditions, supplemented by mapping.  o Provide written description of design approach for City review and concurrence.  Ward Station Area Projects Task Order No. 3 – Ridge Road Wheat Ridge, Colorado August 14, 2018 Page 5   Short Elliott Hendrickson Inc. Design Phase Services  1. 30% Design and Deliverables (FIR)  o Horizontal control plan  o Roadway horizontal layout  o Roadway typical sections  i. ROW width east of Tabor to be confirmed with City, but section shall be  as detailed in the typical section provided.  ii. Refer to Preliminary Landscape and Urban Design section below for  additional details.   o Demo Plan  o Roadway plan, profile and grading  i. Roadway will match existing curb and gutter on South side of the road.  Assume due to new curb and gutter on North side of the road, grading to  tie to existing at or before new ROW line.   o Concept level Hydrologic and Hydraulic analysis and Drainage Memo  i. Delineate the drainage basin area tributary to the project improvements  using City supplied LIDAR or GIS contour mapping.   ii. Obtain existing off‐site drain system in‐flow rates from utility owners, the  City’s Olsson analysis, or SEH will estimate upstream system contribution  to proposed storm infrastructure.  iii. Use a Rational Method based computer program and UDFCD  spreadsheets as applicable to estimate runoff volumes and determine a  preliminary storm pipe sizing and profile and inlets sized to capture and  convey the Minor (5 year) event and the Major (100 year) event, per City  and UDFCD criteria.  iv. Review City supplied Drainage Report(s) to confirm capacity of  downstream storm system to accept proposed stormwater flow rates.  Assume capacity of the downstream system is adequate for connection.  Exclude downstream stormwater system analysis and potential upgrade  improvements.      v. Determine the WQCV volume, per City requirements.  vi. Assume WQ treatment is to be provided at the City’s downstream, off‐ site, regional pond. Assume design of these improvements, as needed,  are to be addressed under a separate task order.   vii. Prepare a Draft Drainage memo with summary of the WQCV for the City’s  use.  viii. Assume no storm water retention or detention system is to be designed.  ix. Assume no LOMR, CLOMRs, or FEMA coordination.  Ward Station Area Projects Task Order No. 3 – Ridge Road Wheat Ridge, Colorado August 14, 2018 Page 6   Short Elliott Hendrickson Inc. x. Assume permanent restoration of the street pavement is not required.  o Storm drain layout  i. Present preliminary storm sewer pipe alignment and inlet locations.   ii. Assume proposed stormwater system outfalls to existing infrastructure  within the boundary of the roadway improvements.   o Intersection Layout  i. Design in compliance with the MUTCD (FHWA, 2009), and professional  engineering judgement.   ii. Design to include curb ramps, curb and gutter and sidewalk transitions to  existing intersection streetscape.  iii. Assume no roadway, streetscape or signal improvements to Tabor and  Ridge Road intersection.   o Street lighting plan – conceptual level layout of pole locations and service  locations. Design assumes:  1. OH Power on N side of road is to be relocated as needed to be  located in the 6’ amenity zone.  2. City owns and maintains the street lights. City details can be  utilized.  3. Existing street lights on N side of road (NW corner of Swadley, NE  corner of Simms intersections) are to be replaced.   4. OH street lights, pedestrian lights, electrical conduit, pull boxes  and transformer layout to show location on N side of road in  amenity zone.   5. Refer to additional lighting and electric assumptions in the  Preliminary landscape and urban design section below.  o Utility conflict map  i. Preliminary conflict locations will be identified with respect to existing  utilities and proposed infrastructure. This information will be used as  design develops to confirm potholing needs, and further discussions on  relocation with utility providers.  o Preliminary landscape and urban design  i. Develop concept plan streetscape design, based on City’s Streetscape  Design Manual and City provide details and standards.  ii. Assume, as a modification to the standard street cross‐section provided  by the City, the North side of the street will include pedestrian and  overhead street lights in the 6’ amenity zone.   iii. Integrate landscape and urban design.   iv. Assume landscape amenity zone on N side of road; no amenity zone on S.  v. Assume OH street lights to go in landscape amenity zone.   vi. Assume SEH team will use the City’s standards for streetscape  Ward Station Area Projects Task Order No. 3 – Ridge Road Wheat Ridge, Colorado August 14, 2018 Page 7   Short Elliott Hendrickson Inc. furnishings.  vii. Assume all trees to be irrigated.  viii. Ward TOD Map identified gateway feature at the NE corner of the  intersection of Tabor Street and Ridge Road.   1. Assume design will be outside the scope of this task order,  however, SEH team will facilitate extending services as needed as  part of the Tabor Street task order.  o Opinion of construction cost  o Prepare and submit 30% plans and estimate   o Review meeting with Wheat Ridge    2. 60% Design and Deliverables (FOR)  o Utility Clearances – SEH team to provide utility clearance letters and potholing  (See potholing estimate above)   o Cover sheet and legend  o Summary of quantities  o Typical sections  o Demo Plan  o Roadway plan and profile with grading  o Intersection layouts  o Preliminary drainage and water quality report  o Storm drain plan and profile  o Utility adjustment plan and specifications  i. Utility Plans will depict and differentiate QL A through D for each  underground utility facility.  Utility owner, type, and size will be noted on  plans.  Notes, plan layout and test hole log will be provided.  ii. A portion of QL A test holes may be completed prior to 60% plans to  confirm the depth and location of major utilities that are likely to be in  conflict.  iii. Prepare draft utility project special provisions.    iv. Prepare draft utility clearance letters from the City of Wheat Ridge to  each utility company for review and signature.    v. If Xcel relocation is required, will draft the Xcel Work Order request for  submittal by the City.   vi. Prepare draft Utility Clearance packages for City review and signature.   o Landscape urban design plan and details  o Irrigation plan and details  o Striping and signing plans  o Street lighting plan  o Stormwater pollution management plan  Ward Station Area Projects Task Order No. 3 – Ridge Road Wheat Ridge, Colorado August 14, 2018 Page 8   Short Elliott Hendrickson Inc. o Construction details  o Roadway cross sections at 50 foot spacing and at intersections  o Construction phasing and traffic control  o Technical Specifications  i. CDOT with the City’s project special provisions.  ii. Assume City to prepare and provide front end (Div 1, Div 2) specifications.  o Opinion of construction cost  o Prepare and submit 60% PS&E  o Review meeting with Wheat Ridge    3. Final (90%) Design and Deliverables  o Cover sheet and legend  o Summary of quantities  o Typical sections  o Demo Plan  o Roadway plan and profile  o Intersection plans  o Final drainage and water quality report  o Storm drain plan and profile  o Utility adjustment plan and details  i. 90% Utility Plans will depict and differentiate QL A through D for each  underground facility.   i. Remaining QL A test holes to be completed prior to 90% plans to confirm  the depth and location of major utilities that are likely to be in conflict.  ii. Revise utility project special provisions.    iii. Revise utility clearance letters from the City of Wheat Ridge to each  utility company for review and signature.    iv. If Xcel relocation is required, will revise the Xcel Work Order request for  submittal by the City.   o Landscape urban design plan and details  o Irrigation plan and details  o Striping and signing plans  o Street lighting plan  o Stormwater pollution management plan  o Construction details  o Roadway cross sections  o Construction phasing and traffic control  o Technical Specifications  o Opinion of construction cost  o Prepare and submit 90% PS&E  Ward Station Area Projects Task Order No. 3 – Ridge Road Wheat Ridge, Colorado August 14, 2018 Page 9   Short Elliott Hendrickson Inc. o Review meeting with Wheat Ridge    4. Construction Documents  o Plan final revisions  o Technical Specification Final Revisions  o Finalize utility clearance letters  o Final cost estimate  o Prepare and submit final CD's (Assume submittal to be in PDF format and  delivery of CAD files).     Permitting Assistance  1. Assume RTD/BNSF ROW permit is not needed.  2. Assume NPDES permit to be prepared by Contractor    Bidding Assistance  1. Prepare electronic and paper copies of the plans for bidding.   2. Prepare responses to Bidder questions for distribution by City.  3. Prepare documents, if required, for addenda for City distribution.    Public Involvement  1. Prepare documents and exhibits to support City staff in meeting with City Council   o Prepare illustrative plan and sections board. Assume prepare 1 board for Ridge  Road.  2. Prepare document and exhibits to support City staff for Public Meeting(s)  o  Prepare illustrative plan and sections board. Assume prepare 1 board for Ridge  Road.  Construction Administration  1. Attend preconstruction conference.  2. Prepare change orders, as needed, for City issuance  3. Prepare contractor RFI responses.  (Assume 3)  4. Maintain material submittal log.  5. Review and approve shop drawings and material submittals.       Ward Station Area Projects Task Order No. 3 – Ridge Road Wheat Ridge, Colorado August 14, 2018 Page 10   Short Elliott Hendrickson Inc. Project Close‐Out  1. Coordinate with City to obtain record information from field representatives.  2. Prepare record drawings. Assume drawing edits will be annotation only, not design;  Assume final deliverable will be CAD files delivered to the City.    ADDITIONAL OPTIONAL SERVICES  1. Prepare illustrative perspectives Boards for City Council or Public Meetings    ADDITIONAL ASSUMPTIONS AND EXCLUSIONS  1. Right‐of‐way and easement appraisal and acquisition services are excluded.  2. Public Land Survey System monument upgrades are excluded.  3. LPA CDOT Standard Right‐of‐Way plans excluded.  4. Right‐of‐way and easement legal descriptions and exhibits are excluded.  5. Environmental services are excluded.  6. Structural design and plans excluded at this time. Services can be added at a later date if  needed.  7. Lighting photogrammetry analysis is excluded. (City to provide as needed for pole  spacing.)  8. Construction phase site visits are excluded.  9. Design of private amenity zones are excluded    SCHEDULE  The estimated period of performance is 1 month for Pre‐Design Services, 6 months for Design  Services, 2 months for Bidding Services, 6 months for Construction Administration Services and  1 month for Project Close‐Out Services. City design review periods are anticipated to be 2  weeks. A detailed preliminary project schedule is attached for your review.    FEE ESTIMATE  The attached spreadsheet details our proposed Cost Plus Fixed Fee for the scope and schedule  provided. The fee estimate utilizes the negotiated contract “Cost Rates”, and a Fixed Fee of 10%  on labor. The total, Not‐to‐Exceed fee for this task is $160,228.02. Optional services are  $2,729.96, bringing the total to $162,957.98, should the City desire to add this scope.        Ward Station Area Projects Task Order No. 3 – Ridge Road Wheat Ridge, Colorado August 14, 2018 Page 11   Short Elliott Hendrickson Inc. Feel free to call with any questions.  Sincerely,    Short Elliott Hendrickson Inc.       Scott Jardine, PE, LEED AP  Rick Coldsnow, PE Project Manager  Principal       Attachments:  1. SEH Preliminary Schedule – Ward Station Area Projects, T.O.’s 1‐3.  2. SEH Proposed Fee Estimate  ID Ta s k N a m e Du r a t i o n S t a r t F i n i s h 1 Co n t r a c t R e c e i v e d 1 d a y Tu e 9 / 4 / 1 8 Tu e 9 / 4 / 1 8 2 Bi - W e e k l y D e s i g n P e r i o d P r o g r e s s M e e t i n g s ( 1 0 ) 13 1 d a y s Fr i 9 / 2 1 / 1 8 Fr i 3 / 2 2 / 1 9 17 Mo n t h l y C I P M e e t i n g s ( 1 5 ) 30 6 d a y s Fr i 9 / 2 8 / 1 8 Fr i 1 1 / 2 9 / 1 9 33 Pr e - D e s i g n S e r v i c e s 32 d a y s Fr i 9 / 7 / 1 8 Mo n 1 0 / 2 2 / 1 8 34 Kic k - o f f M e e t i n g a n d S i t e W a l k 0 d a y s Fr i 9 / 7 / 1 8 Fr i 9 / 7 / 1 8 35 Lo c a t e s , S u r v e y i n g a n d M a p p i n g 15 d a y s Fr i 9 / 7 / 1 8 Th u 9 / 2 7 / 1 8 36 Ge o t e c h n i c a l I n v e s t i g a t i o n 25 d a y s Tu e 9 / 1 8 / 1 8 Mo n 1 0 / 2 2 / 1 8 37 30 % D e s i g n ( F I R ) D e s i g n S e r v i c e s 31 d a y s Fr i 9 / 2 8 / 1 8 Fr i 1 1 / 9 / 1 8 38 Co n c e p t D e s i g n 10 d a y s Fr i 9 / 2 8 / 1 8 Th u 1 0 / 1 1 / 1 8 39 Co n c e p t D e s i g n P l a n s , R e p o r t , C o s t E s t i m a t e 15 d a y s Fr i 1 0 / 5 / 1 8 Th u 1 0 / 2 5 / 1 8 40 30 % D e s i g n ( F I R ) S e t R e v i e w 10 d a y s Fr i 1 0 / 2 6 / 1 8 Th u 1 1 / 8 / 1 8 41 Ci t y R e v i e w M e e t i n g 1 d a y Fr i 1 1 / 9 / 1 8 Fr i 1 1 / 9 / 1 8 42 60 % ( F O R ) D e s i g n S e r v i c e s 46 d a y s Mo n 1 1 / 1 2 / 1 8 Mo n 1 / 1 4 / 1 9 43 60 % D e s i g n 15 d a y s Mo n 1 1 / 1 2 / 1 8 Fr i 1 1 / 3 0 / 1 8 44 Ut i l i t y P o t h o l i n g 10 d a y s Mo n 1 1 / 1 9 / 1 8 Fr i 1 1 / 3 0 / 1 8 45 60 % D e s i g n C a l c u l a t i o n s 3 d a y s Mo n 1 2 / 3 / 1 8 We d 1 2 / 1 2 / 1 8 46 60 % P l a n s , S p e c s , C o s t E s t i m a t e 25 d a y s Mo n 1 1 / 1 9 / 1 8 Fr i 1 2 / 2 1 / 1 8 47 60 % D e s i g n ( F O R ) S e t R e v i e w 10 d a y s Mo n 1 2 / 2 4 / 1 8 Fr i 1 / 4 / 1 9 48 Ci t y R e v i e w M e e t i n g 1 d a y Mo n 1 / 7 / 1 9 Mo n 1 / 7 / 1 9 49 Fi n a l 6 0 % F O R S e t C h a n g e s f o r C i t y 5 d a y s Tu e 1 / 8 / 1 9 Mo n 1 / 1 4 / 1 9 50 Pu b l i c I n v o l v e m e n t S e r v i c e s 60 d a y s Tu e 1 / 1 5 / 1 9 Mo n 4 / 8 / 1 9 51 De v e l o p C i t y C o u n c i l a n d P u b l i c M e e t i n g M a t e r i a l s 7 d a y s Tu e 1 / 1 5 / 1 9 We d 1 / 2 3 / 1 9 52 Pu b l i s h P u b l i c M e e t i n g N o t i c e 15 d a y s Th u 1 / 2 4 / 1 9 We d 2 / 1 3 / 1 9 53 Pu b l i c M e e t i n g O p e n H o u s e 1 d a y Th u 2 / 1 4 / 1 9 Th u 2 / 1 4 / 1 9 54 Ci t y C o u n c i l M e e t i n g f o r R O W A p p r o v a l 1 d a y Mo n 2 / 2 5 / 1 9 Mo n 2 / 2 5 / 1 9 55 Pu b l i c C o m m e n t P e r i o d ( 4 5 D a y s ) 30 d a y s Tu e 2 / 2 6 / 1 9 Mo n 4 / 8 / 1 9 56 Fi n a l ( 9 0 % ) D e s i g n S e r v i c e s 41 d a y s Tu e 1 / 1 5 / 1 9 Tu e 3 / 1 2 / 1 9 57 Fi n a l D e s i g n 15 d a y s Tu e 1 / 1 5 / 1 9 Mo n 2 / 4 / 1 9 58 Ut i l i t y P o t h o l i n g 10 d a y s Tu e 1 / 2 2 / 1 9 Mo n 2 / 4 / 1 9 59 Fi n a l D e s i g n C a l c u l a t i o n s 3 d a y s Tu e 2 / 5 / 1 9 Th u 2 / 1 4 / 1 9 60 Fi n a l P l a n s , S p e c s , C o s t E s t i m a t e 25 d a y s Tu e 1 / 2 2 / 1 9 Mo n 2 / 2 5 / 1 9 61 Fi n a l D e s i g n S e t R e v i e w 10 d a y s Tu e 2 / 2 6 / 1 9 Mo n 3 / 1 1 / 1 9 62 Ci t y R e v i e w M e e t i n g 1 d a y Tu e 3 / 1 2 / 1 9 Tu e 3 / 1 2 / 1 9 63 Co n s t r u c t i o n D o c u m e n t s 18 d a y s We d 3 / 1 3 / 1 9 Fr i 4 / 5 / 1 9 64 Fi n a l P S E R e v i s i o n s a n d C l e a r a n c e L e t t e r s 8 d a y s We d 3 / 1 3 / 1 9 Fr i 3 / 2 2 / 1 9 65 Ci t y C D ' s S e t R e v i e w 10 d a y s Mo n 3 / 2 5 / 1 9 Fr i 4 / 5 / 1 9 66 Fi n a l C D O T C l e a r a n c e P r o c e s s 20 d a y s Mo n 4 / 8 / 1 9 Fr i 5 / 3 / 1 9 67 Bi d A s s i s t a n c e 40 d a y s Mo n 4 / 8 / 1 9 Fr i 5 / 3 1 / 1 9 68 Co n s t r u c t i o n A d m i n i s t r a t i o n 12 0 d a y s Mo n 6 / 3 / 1 9 Fr i 1 1 / 1 5 / 1 9 69 Pr o j e c t C l o s e - O u t 20 d a y s Mo n 1 1 / 1 8 / 1 9 Fr i 1 2 / 1 3 / 1 9 9/ 7 Au g u s t Se p t e m b e r Oc t o b e r No v e m b e r De c e m b e r Ja n u a r y Fe b r u a r y Ma r c h April May June July August September October November December Ta s k Sp l i t Mi l e s t o n e Su m m a r y Pr o j e c t S u m m a r y Ex t e r n a l T a s k s Ex t e r n a l M i l e s t o n e In a c t i v e M i l e s t o n e In a c t i v e S u m m a r y Ma n u a l T a s k Du r a t i o n - o n l y Ma n u a l S u m m a r y R o l l u p Manual Summary Start-only Finish-only External TasksExternal Milestone Progress Deadline WA R D S T A T I O N A R E A P R O J E C T S TA S K O R D E R S 1 - 3 PR E L I M I N A R Y S C H E D U L E Pa g e 1 Pr o j e c t : W a r d S t a t i o n A r e a P r oj e c t s - T . O . 1 - 3 S c h e d u l e . m p Da t e : M o n 8 / 1 3 / 1 8 ITEM NO: DATE: August 27, 2018 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO AWARD A CONTRACT AND APPROVE SUBSEQUENT PAYMENTS TO HDR ENGINEERING, INC., DENVER, CO, IN AN AMOUNT NOT TO EXCEED $2,144,931 FOR PHASE II, FINAL DESIGN, OF THE WADSWORTH BOULEVARD IMPROVEMENT PROJECT PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO ___________________________ ______________________________ Director of Public Works City Manager ISSUE: In April 2015 the City was awarded funding through the Denver Regional Council of Governments (DRCOG) Transportation Improvement Program (TIP) to improve Wadsworth Boulevard from 35th Avenue to 48th Avenue. On October 12, 2015, the Council adopted the Planning and Environmental Linkage Study (PEL). The study identified traffic congestion and safety issues, developed multi-modal solutions, and identified related environmental issues and mitigation measures that needed further assessment. On March 28, 2016, Council approved a contract with HDR to complete Phase I, the survey, conceptual (30%) design and plans, and prepare the Environmental Assessment (EA). Preparation of the Phase I documents is nearing completion which allows for commencing Phase II, preliminary and final design. Phase 2 includes the preparation of construction plans, expected to begin in mid-October 2018. City staff recommends HDR for Phase II work and has negotiated the attached scope and fee in the amount of $2,144,931. 5. Council Action Form – Wadsworth Historical Evaluation August 27, 2018 Page 2 PRIOR ACTION: An Intergovernmental Agreement (IGA) with CDOT was approved by resolution on October 12, 2015, authorizing the environmental assessment. On March 28, 2016, Council approved a contract with HDR to complete the EA and related documents. On May 22, 2017 and November 13, 2017, Council approved amendments to the contract with HDR for the additional historical work. FINANCIAL IMPACT: In April 2015, the City was awarded a grant in the amount $31.6 million through the DRCOG Transportation Improvement Program. The City’s required local match for that grant is $6,320,000. In early 2017, the City was awarded a Highway Safety Improvement Program (HSIP) grant for $2,600,000 to construct the medians. CDOT is covering the local match of $260,000 because Wadsworth Boulevard is a state highway. CDOT has also committed to providing $4,100,000 in additional funding that was previously programed for maintenance on this portion of Wadsworth Boulevard. The original HDR contract for Phase I was approved by Council in March 2016 for $1,200,164.20 and includes the following amendments: Original Contract $1,200,164.20 CFI Intersections $120,000 TIGER grant application $40,000 Administrative Historical evaluations $179,984.46 Historical evaluations $269,922.12 Value Engineering __$49,620.58 Administrative Total amended contract $1,859,691.36 Proposed funding for phase II of the project is appropriated in the 2018 Capital Improvement Program (CIP) and 2E Fund budgets. BACKGROUND: In October 2014, the City applied to DRCOG for federal transportation funds available for fiscal years 2016 through 2021 to help fund a widening and improvement project on Wadsworth Boulevard from 35th Avenue to 48th Avenue. DRCOG awarded a Transportation Improvement Program (TIP) grant in October, 2014. The improvement of this segment of Wadsworth Boulevard has been a high priority for both CDOT and the City of Wheat Ridge for more than 20 years. Lack of available funding has been the primary reason for postponing improvements. With an earlier grant, a Planning and Environmental Linkage Study (PEL) was completed and adopted by Council on October 12, 2015. That study identified traffic congestion and safety issues, developed multi-modal solutions, and identified related environmental issues and mitigation measures that needed further assessment. The Final Recommended Alternative (FRA) from the PEL study identified the improvements needed to widen Wadsworth Boulevard between 35th and 48th Avenues to six travel lanes, to provide additional turning capacity at the key congested intersections at 38th and Council Action Form – Wadsworth Historical Evaluation August 27, 2018 Page 3 44th Avenues, and install medians to better manage access. Bicycle and pedestrian facilities were also included to add facilities for additional modes of transportation. On March 28, 2016, Council approved a contract with HDR to complete the survey, conceptual (30%) design and plans, and prepare the Environmental Assessment (EA), which is the federally required process to approve a final roadway design. The consultant team, City staff, and CDOT started working to investigate and resolve issues identified in the PEL. In particular, the need to improve the traffic capacity at the major intersections of 38th Avenue and 44th Avenues was addressed further. Most of the elements from the FRA were kept and have moved forward through the EA process; however, a couple of major items were changed or added. In response to needing additional capacity at the 38th and 44th Avenue intersections, the design of those intersections was changed from a traditional signalized design with double left turn lanes on all four legs of the intersection, to Continuous Flow Intersections (CFI). The CFI intersection designs were determined to be a better solution to increase capacity and have the least impact to adjacent parcels. Also a pedestrian connection was added to the Clear Creek Trail on the east side. These changes were included in the update to Council at the March 20, 2017 Study Session. An update on the environmental process and a Value Engineering (VE) was provided to the Council at the April 16, 2018 Study Session. The results of the VE workshop were then discussed with Council at the June 4, 2018 Study Session. The VE workshop outcomes accepted to move forward were to replace the sidewalk/2-way cycle track with a combined wide multi-use path, reduce the median and amenity zone widths, revise the access at 47th/48th Avenues, and revise the retaining wall design at the north end of the project. The EA is currently being prepared and is expected to be finalized in early 2019. A Finding of No Significant Impact (FONSI) decision document will follow soon after, with approval expected in June 2019. Award of the third and final phase of the project will also be presented to the City Council for approval at a later date. The City retains the option to continue working with the awarded firm, HDR Engineering, Inc., for construction assistance, Phase III, and to negotiate scope and fee as the work progresses. The project will also include a significant number of right-of-way (ROW) acquisitions which will be procured under a separate process, award, and contract this fall. The ROW acquisitions will begin in early 2019 and will need to be completed before Phase III, construction, starts. RECOMMENDATIONS: Staff recommends awarding a contract for the Wadsworth Boulevard Improvement Project, Phase II, Final Design, to HDR Engineering, Inc. Council Action Form – Wadsworth Historical Evaluation August 27, 2018 Page 4 RECOMMENDED MOTION: “I move to award a contract and approve subsequent payments to HDR Engineering, Inc., Denver, CO, an amount not to exceed $2,144,931 for Phase II, Final Design, of the Wadsworth Boulevard Improvement Project.” Or “I move to deny award of a contract to HDR Engineering, Inc., Denver, CO, an amount not to exceed $2,144,931 for Phase II, Final Design, of the Wadsworth Boulevard Improvement Project for the following reason(s): .” REPORT PREPARED/REVIEWED BY: Mark Westberg, Project Supervisor Steve Nguyen, Engineering Manager Scott Brink, Director of Public Works Jennifer Nellis, Purchasing Agent Patrick Goff, City Manager ATTACHMENTS: 1. Scope of Work, Final Design, August 15, 2018 2. Wadsworth Boulevard Widening (35th to I-70) Final Design Estimate SCOPE OF WORK WADSWORTH BLVD WIDENING August 15, 2018 FINAL DESIGN 1 SECTION 1: PROJECT SPECIFIC INFORMATION PROJECT BACKGROUND The City of Wheat Ridge (City) has been working for several years to improve SH 121 / Wadsworth Boulevard. In 2015, they produced a Planning and Environmental Linkages (PEL) study for the portion of Wadsworth Boulevard from W 35th Avenue to I-70. Also in 2015, the City secured a DRCOG TIP grant providing the majority of the funding for construction and executed an IGA with CDOT outlining the framework for reconstruction of the street. A major part of the project is to reconstruct the street to a 6- lane section, provide better multimodal facilities, and provide enhanced amenity zones along the corridor. This work is expected to be accomplished in three phases: ·Phase I – topographic survey, conceptual design, preparation of a template Environmental Assessment (EA) and 10% Plans ·Phase II – 30% Preliminary Design (Field Inspection Review, FIR), 90% Final (Final Office Review, FOR), and 100% Advertisement Plans, Specifications & Estimate (PS&E) for project advertisement ·Phase III – Bidding Assistance and Design Services During Construction (DSDC) (Future phase) Completion of Phase I has been delayed due to issues arising out of the NEPA process, but that process is nearing completion. This scope of work addresses specific components of Phase I that will be deferred to Phase II, which includes the remaining environmental documentation, as well as the Phase II scope. The purpose of this scope of work for the Consultant team is to continue to provide design support services to the City for the Wadsworth Boulevard Widening project. HDR and its subconsultants (Consultant) will provide the work described in this document. PROJECT GOALS The goals of this project are to increase capacity, improve safety, achieve a higher level of service, reconstruct the current the facility to meet current standards, and add multimodal facilities. PROJECT LIMITS SH 121 from 35th Ave to I-70 interchange PROJECT COST The estimated cost of this project will be developed and refined as preliminary and final design progresses. WORK DURATION The time period for the work is estimated to begin in September 2018 and end by December 2019. CONSULTANT RESPONSIBILITIES AND DUTIES Project Management and Public Information Environmental Documentation Supplemental Survey Geotechnical and Foundation Engineering Utility Investigation and Coordination ATTACHMENT 1 SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 2 Preliminary and Final Design for Roadway, Traffic, Drainage, Structures, Lighting, Multimodal, Stormwater Management, Landscaping, Construction Phasing Plans, Specifications, and Cost Estimating WORK PRODUCT Revision and Production of the EA and NEPA decision document Supplemental Survey Final Retaining Wall Structure Selection Report Final Geotechnical and Foundation Recommendation Report Field Inspection Review (FIR) Plans and Estimates Final Office Review (FOR) Plans, Specifications, and Estimates Advertisement/Bid Plans, Specifications, Cost Estimate Construction Plan Package Project Coordination Meeting Minutes Professional Engineer Stamped Record Sets Requirements are further described in the sections that follow. This scope of Work requires the use of English Units. - END SECTION 1 - SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 3 SECTION 5: PROJECT INITIATION AND CONTINUING REQUIREMENTS This task includes work associated with monitoring subconsultants, preparing invoices, and providing the City schedule updates for the duration of the task order. The Consultant will perform the tasks included in Section 5, unless otherwise stated. A. Project Meetings 1. Initial Project Meeting. NA 2. Progress Meetings. FHWA, CDOT, the City, and Consultant team will meet as required (typically 3 meetings per month) for 15 months. The meetings will review activities closed since the last meeting, problems encountered / anticipated and potential solutions, project schedule update, action items, and coordination required with other agencies. 3. Public Meetings. The Consultant team will provide the presentation aids and help conduct the meetings. a. Small Group Meetings (one-on-one). HDR will hold up to 20 meetings with property and business owners or others directly affected by the project work to identify likely impacts and discuss possible mitigation or resolutions. b. General Public Meetings (information and workshops). HDR will organize logistics, public notice, meeting materials, refreshments, and facilitate one Public Meeting, anticipated to occur near completion of the final design to share final details of the design, anticipated construction phasing, and construction schedule. The meeting will be scheduled for approximately 2 hours and include up to 12 boards and a PowerPoint presentation. This meeting may be used to establish communications with the public, add to the contact list, and gather information regarding local concerns. The meeting may also take the form of a work session or workshop with the affected parties. 4. Meeting Minutes. Project meeting minutes shall be prepared by the Consultant and provided to the City Project Manager (City PM). When a definable task is discussed during a meeting, the minutes will identify the “Action Item,” the party responsible for accomplishing it, and the proposed completion date. B. Public Involvement 1. Public Involvement Plan. Prepare a Public Involvement Plan including an agency coordination plan specific to this project. The level of effort included in the plan will be consistent with the complexity and expected controversy of the project. Coordinate with the City PM to identify the level of effort to be documented in the plan. At a minimum, the plan will include a strategy and schedule and methods for public notice of outreach and dissemination of information. 2. Contact List. Maintain the computerized list of appropriate interested parties for the communication process. a. The information on the list shall include at a minimum: i. Name ii. Firm (if applicable) iii. Mailing/E-mail address iv. Phone/Fax number b. The contacts will be compiled from the list below, as supplemented by the project team and the attendees at public meetings: i. Public Agencies ii. Elected/Appointed Officials SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 4 iii. Neighborhood Groups iv. Property Owners/Tenants v. Business Interests vi. Special Interests vii. Media Contacts 3. Public Notices/Advertisements. Publicize the project in accordance with the City policies and procedures. 4. Communication Aids a. Graphics Support. The Consultant will provide graphics for presentations and project documents. This may include Powerpoint presentation slides, maps and plan views of conceptual design, computerized presentations, and other displays for visual presentations at meetings. b. Newsletter. HDR will provide quarterly information for a City-published newsletter that will contain project progress information and announcements. c. Internet web pages. Provide materials at project milestones to maintain and update the project website hosted by the City. 5. Deliverables a. Contact List b. Public Involvement Plan c. Organization of up to 20 small group meetings, including communications tools and meeting notes. d. Coordination of 1 public meeting, including: i. Workback calendar ii. Public meeting notice iii. Up to 12 meeting boards iv. PowerPoint presentation e. Meeting Summary delivered within two weeks of the meeting date C. Project Management. Within a month of NTP, update the Project Management Plan with a project management approach for this phase of the project (i.e., involved staff, key team positions), including a schedule, document and agency reviews, and other project needs. The Consultant shall coordinate the work tasks being accomplished by the involved parties so that project work completion stages are on schedule. D. Project Schedule and Tasks. The Consultant is responsible for coordinating the required work schedule for tasks accomplished by the City, CDOT, and other agencies. Prepare the initial project schedule for review by the City PM and Consultant team, and refine to provide detail as requested. Modifications will be made as necessary in collaboration with the City and CDOT with appropriate justification. E. Quality Assurance/Quality Control. Update and submit the QA/QC plan, and commit to adhering to the QA/QC process throughout the project. - END SECTION 5 – SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 5 SECTION 6: ENVIRONMENTAL WORK TASK DESCRIPTIONS The Consultant will perform the tasks included in Section 6, unless otherwise stated. A. Consultant Disclosure Statement. Comply with 40 Code of Federal Regulations (CFR) Section 1506.5(c) that specifies that a disclosure statement to avoid conflict of interest must be prepared. If an environmental document is prepared with the assistance of a consulting firm, the firm must execute a disclosure statement. B. Project Initiation 1. Environmental Scoping Task. NA This work was included in Phase I 2. Review Applicable Existing Documents. NA This work was included in Phase I 3. Extent of Study Required for Resources. NA This work was included in Phase I 4. Preparation and Coordination of Requirements. NA This work was included in Phase I 5. Extent of Narrative Required. NA This work was included in Phase I 6. Project Study Area Limits/Logical Termini. NA This work was included in Phase I 7. Administrative Record. Maintain a NEPA Administrative Record that adheres to the established process. Make available this Administrative Record to the City PM (or designee), CDOT, or to the Colorado Attorney General’s office (as requested) during the project’s duration. Materials associated with the project Administrative Record will be delivered in the format specified by the City PM when closing the project. Final project invoice payments to the Consultant are conditional upon the delivery of these materials to the City and CDOT. Given the extent of documentation collected for the NEPA process, the Consultant must update the record regularly and provide information to CDOT electronically. C. Environmental Analysis and Documentation. 1. Purpose and Need. NA This work was included in Phase I 2. Alternatives Development and Evaluation. NA This work was included in Phase I 3. Evaluate Alternatives Impacts. NA This work was included in Phase I 4. Alternatives Screening Process. NA This work was included in Phase I 5. Preliminary Design of Alternatives. NA This work was included in Phase I D. Cost Estimates and Financial Analysis 1. Develop Cost Estimates and Financial Analyses. Update the project cost estimate and financial analysis one time during Phase II. A funding package identifying the funding sources necessary to construct and maintain the projects will be developed. 2. Incorporate Findings Into NEPA Document. Review the cost estimates and financial analysis, provide supplemental analysis as needed to support the preferred alternative, and incorporate findings into the draft NEPA document. 3. Preliminary Construction Cost Estimates. Prepare preliminary construction cost estimates based on 30% design of no more than 1 alternative identified during the NEPA process. Project right of way acquisition and project environmental mitigation costs shall be included within the cost estimate. Include enough detail to reach a reasonable degree of accuracy for the level of design performed. Submit the format of estimates, including the year from which the unit costs were assumed, to the City PM for review and approval. Incorporate the analysis into the NEPA document. E. Data Collection, Field Investigation, Mitigation Measures. The following analyses are required for the preferred alternative. Each resource will be summarized concisely, focusing on the project issues of concern in the NEPA document. The scope shall define the level of documentation, project tasks, SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 6 and project deliverables for each of the resource areas. Relevant information regarding Affected Environment, Environmental Consequences, and Mitigation Measures will be incorporated in the NEPA document sections. In addition, technical reports will be prepared in support of the project and shall be reviewed and referenced as appropriate in the NEPA document. 1. Existing Roadway and Major Structures NA This work was included in Phase I 2. Geospatial Data. Assemble, store, manipulate and display data for resources as needed. 3. Air Quality. Review the draft Air Quality Technical Report to determine if design modifications made as part of the Phase I design work require additional technical analysis. Conduct additional analysis and participate in 2 meetings (1 hour each) to describe changes to Level of Service and coordinate with other related technical resources. Revise final technical report. 4. Geological Resources and Soil. Document in the NEPA Document, and a revised Geologic Technical Report, a thorough investigation of the project area to determine possible geologic influences on the preferred alternative design. Constraints, including but not limited to, major excavations, unsatisfactory sub-grade materials, present and potential subsidence, potential for rockfall, the presence of abandoned mine sites, etc., will be evaluated. Include consideration and description of the corridor water table (i.e., depth/gradient). 5. Water Quality. Resolve Colorado Discharge Permit System (CDPS) design and permitting issues. A mitigation plan has been developed that includes conclusions of effects, permanent management practices (BMP), temporary/construction BMPs, erosion measures, and definition of maintenance responsibilities. Consultant will make minor revisions to the Mitigation Plan if the Phase I design has changed or coordination with related resource leads results in necessary changes. Consultant will make necessary graphics revisions. 6. Floodplain Assessment. Review the draft Water Resources and Floodplain Technical Report to determine if the design modifications made as part of this scope of work require additional technical analysis. Conduct necessary additional analysis in order to describe those changes, make necessary graphic revisions and coordinate with other related technical resources. Revise final technical report and coordinate comment review through CDOT and FHWA. 7. Wetlands. Review the wetland maps to determine if there are modifications required as a result of design modifications and revise graphics as necessary. 8. Wetland Finding Report. Review the Wetland Finding report to determine if the design modifications made as part of the Phase I design work require additional technical analysis and/or graphic updates. Review and describe those changes and coordinate with other related technical resources. Revise final technical report and coordinate comment review through CDOT and FHWA. 9. Vegetation and Noxious Weeds. Review the Biological Resources Report to determine if the design modifications made as part of the Phase I design work require additional technical analysis and/or graphic revisions. Conduct additional analysis to describe those changes and coordinate with other related technical resources. 10. Fish and Wildlife. Review the findings of the impacts analysis to determine if the design modifications made as part of the Phase I design work require additional technical analysis and/or graphic revisions. Conduct additional analysis to describe those changes and coordinate with other related technical resources. 11. Threatened and Endangered (T&E) Species. Review the findings to determine if the design modifications made as part of the Phase I design work require additional technical analysis and/or graphic revisions. Conduct additional analysis to describe those changes and coordinate with other related technical resources. 12. Historic Properties a. Collect and evaluate baseline information. NA This work was included in Phase I b. Determine the area of potential effect (APE). NA This work was included in Phase I SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 7 c. Provide support to include drafting of the “Effects” letter for Section 106 requirements and documentation to be included in second consultation letter or report addendum. d. This scope assumes that there are adverse effects which will require an Individual Section 4(f) analysis. Therefore, the necessary 106 Mitigation letter, ACHP packet, and mitigation details shall be prepared. e. Collaborate with the City and the CDOT Region Historian and/or EPB Senior Staff Historian to develop a Memorandum of Agreement. f. Work with the CDOT Region historian or EPB Staff Historian to obtain necessary approvals from SHPO and ACHP. 13. Historic Bridge Clearance NA This work was included in Phase I 14. Archeology NA This work was included in Phase I 15. Paleontological Resources NA This work was included in Phase I 16. Land Use. Review the findings to determine if the design modifications made as part of the Phase I design work require additional technical analysis and/or graphic revisions. Conduct additional analysis to describe those changes and coordinate with other resources experts. 17. Social and Economic Resources. Review the findings to determine if the design modifications made as part of the Phase I design work require additional technical analysis and/or graphic revisions. Conduct additional analysis to describe those changes and coordinate with other related technical resources. 18. Environmental Justice. Review the findings to determine if the design modifications made as part of the Phase I design work require additional technical analysis and/or graphic revisions. Conduct additional analysis to describe those changes and coordinate with other related technical resources. 19. Bicycle and Pedestrian Facilities. Review the findings to determine if the design modifications made as part of the Phase I design work require additional technical analysis and/or graphic revisions. Conduct additional analysis to describe those changes and coordinate with other related technical resources. 20. Residential/Business/Right-of-Way (ROW) Relocation. The following activities will be performed and documented by a qualified member of the Consultant team, in coordination with the City and the CDOT Region ROW manager (or designee), or Headquarters ROW specialist assigned to the project, in accordance with Title 23 CFR 710: a. Review the findings to determine if the design modifications made as part of the Phase I design work require additional technical analysis and/or graphic revisions. Conduct additional analysis to describe those changes and coordinate with other related technical resources. 21. Transportation Resources a. This scope includes adjustment of the preferred alternative cross-section. b. Synchro and VISSIM analyses have been performed for the preferred alternative, which includes a six-lane cross-section throughout the corridor. Assuming revisions to the cross- section or other design elements, the Consultant will conduct additional traffic modeling to document the impact on capacity and operations, and identification of potential mitigation measures if needed. c. The following tasks are defined for completion of the traffic modeling effort using the VISSIM micro-simulation software: i. Revise VISSIM model elements to reflect the new cross-section or other changes, and extend model limits to include the I-70 eastbound off-ramp. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 8 ii. Create RBC controller for the traffic signal at the I-70 off-ramp and add traffic signal elements to the VISSIM model. iii. Revise vehicle routing for vehicles entering the model at either Wadsworth Boulevard north of the study area, or the eastbound I-70 off-ramp. iv. Perform model test runs and adjust model features where needed. v. Perform model QC and revisions. vi. Final model runs, result compilation and reporting of queues, vehicle delay, level of service and travel time. vii. Edit existing documentation for revised operational performance. 22. Utilities and Railroads. NA This work was included in Phase I 23. Section 4(f) and Section 6(f) Evaluation. Review the Draft Section 4(f) and Section 6(f) Technical Report findings to determine if the design modifications made as part of the Phase I design work require additional technical analysis and/or graphic revisions. This scope includes preparation of an Individual Section 4(f) evaluation for Historical Resources. 24. Farmlands. NA This work was included in Phase I 25. Noise. Review the draft Noise Technical Report to determine if the design modifications made as part of the Phase I design work require additional technical analysis. Conduct additional analysis and participate in 2 meetings (1 hour each) to describe those changes and coordinate with other related technical resources. Revise final technical report. 26. Visual Resources. Review the draft visual resources technical report to determine if the design modifications made as part of the Phase I design work require additional technical analysis. Conduct additional analysis and participate in 2 meetings (1 hour each) to describe those changes and coordinate with other related technical resources. Revise final technical report. 27. Energy. NA This work was included in Phase I 28. Hazardous Materials. Review the draft Hazardous Materials ISA Technical Report to determine if the design modifications made as part of the Phase I design work require additional technical analysis and/or graphics revisions. Conduct additional analysis to describe those changes and coordinate with other related technical resources. Revise final technical report and coordinate comment review through CDOT and FHWA. 29. Cumulative Impacts. Consistent with CEQ regulations, the cumulative effects on resources, ecosystems and human communities will be evaluated for the preferred alternative. The analysis will both list and consider incremental impacts of each alternative in conjunction with past, present, and reasonably foreseeable future actions, no matter which entity (federal, non-federal, local government, or private) is taking or has taken the action; but the analysis should only focus on meaningful effects. Develop the scope of the analysis in consultation with the City, FHWA and CDOT, and, in general, base temporal and spatial boundaries on the natural boundaries of resources of concern and the period of time that the proposed action’s impacts will persist. The analysis will be incorporated into the NEPA document, and mitigation measures specific to cumulative impacts, if needed, will be identified. Standard FHWA global climate change language is to be incorporated within each cumulative impacts section of the NEPA document. F. NEPA Documentation Process. Finalize the appropriate NEPA document in accordance with the current provisions of the applicable laws, regulations, and standards. 1. Preliminary Data Submission. NA This work was included in Phase I 2. Draft and Final NEPA Document Preparation. Assign a team leader qualified to (1) coordinate the NEPA process, (2) develop a schedule for document preparation, printing, review, and comment response, (3) coordinate with the Consultant team in the following tasks in coordination SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 9 with the City, CDOT Region, EPB, and FHWA. The CDOT NEPA Manual specifies the number of copies to be provided for document review for each phase of the NEPA process. a. During Phase I, it was determined that the review process to be used for the NEPA document would include 3 rounds of review: the first for the City, the second a concurrent review for the CDOT Region and EPB, the third for FHWA. b. After each review cycle, make appropriate revisions to each subsequent version draft NEPA document and relevant technical reports until comments are sufficiently addressed. A review meeting will be held to discuss review comments, if needed. c. For the review cycles listed above, prepare a comment/response matrix for each draft NEPA document and relevant technical reports that describes how each comment was addressed. This matrix will be distributed with each version of the draft document and relevant technical reports. d. Submit the draft NEPA document to CDOT for signature and routing to FHWA for approval. e. Prepare draft NEPA document for distribution and public review. f. Provide the following services in coordination with the CDOT Region or EPB specialist [or CDOT Public Relations specialist, as appropriate] and City Public Information Officer: i. Create draft and final text for the public Notice of Availability of the NEPA document and the date, time and location of the public hearing for placement in appropriate local papers. ii. Follow the signature process outlined in the CDOT NEPA Manual. iii. Prepare aspects of the project necessary for public review of the NEPA document and relevant technical reports, including placing the documents in libraries, on the project web site, and with agencies. For public dissemination, the Consultant shall provide an agreed upon number of copies of the signed NEPA document. iv. Compile public comments in determined format by the City PM. v. Make necessary revisions to the final draft NEPA document and/or relevant technical reports based on public hearing comments as agreed to by the City, CDOT and FHWA. The resulting NEPA document and relevant technical reports will be provided to CDOT for distribution and final review, prior to preparing the signature copy. Provide certification that comments have been addressed. The Consultant shall submit a signature copy of the NEPA document and relevant technical reports to CDOT for signatures and routing to FHWA for approval, and then will provide copies of the signed final NEPA document to CDOT. 3. Public Hearing a. Provide the following services, in coordination with the City, CDOT Region and EPB at the closure of the EA process that is currently underway: 1. Determine location for public hearing and ascertain that facilities are ADA compliant and culturally neutral. 2. Advertise the public hearing/meeting date and location. 3. Hire translator, or sign language communicator, as needed. 4. Provide audio/visual equipment and support for presentations, as needed. 5. Prepare the graphics/display boards to include, at a minimum, the following features: i. Purpose of and need for project ii. Maps showing alternatives iii. Description of social, environmental and economic impacts SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 10 iv. Design features v. Consistency with federal and local plans vi. Right-of-way information, acquisition, and construction vii. Source and amount of funding viii. Location of Section 4(f) properties ix. Other project-specific resource impacts as deemed appropriate x. Relevant environmental mitigation measures xi. Anticipated project schedule and next steps xii. How and where the public can provide comments 6. Provide a court reporter and prepare a transcript of the public hearing within 10 working days after the public hearing. 4. Decision Document (FONSI) Preparation a. Prepare draft decision document (FONSI) and relevant supporting documentation for incorporating comments received at the public hearing/meeting or from the NEPA document public review period. b. Submit draft FONSI and relevant supporting documentation to Wheat Ridge, CDOT Region 1, EPB, and FHWA for a total of three reviews. c. Coordinate and conduct a draft FONSI and relevant supporting documentation review meeting and modify the draft decision document to respond to comments received. Provide certification that comments have been addressed. d. If necessary, re-submit the draft FONSI and relevant supporting documentation for review. e. If necessary, modify the draft FONSI and relevant supporting documentation to respond to comments received. f. Submit final FONSI and relevant supporting documentation for signature using the signature process outlined in the CDOT NEPA Manual. Make no more than twelve hard copies and provide one electronic version of the final NEPA decision document and relevant supporting documentation. - END SECTION 6 - SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 11 SECTION 7: PRECONSTRUCTION WORK TASK DESCRIPTIONS The Consultant will perform the tasks included in Section 7, unless otherwise stated. A. Project Initiation and Continuing Requirements 1. Environmental Mitigation and Requirements. Confirm that mitigation commitments within the NEPA document are incorporated into the project. 2. Independent Design Review. An independent design review shall be performed on design accomplished by others that will be incorporated into this project, specifically Wheat Ridge Sanitary District and Wheat Ridge Water District. A report identifying the results of these reviews shall be submitted to the City PM within 1 week of the review. 3. Identify Design Criteria. Submit a copy of Appendix B—Specific Design Criteria with the appropriate items included. 4. Traffic Control. Consultant field activities that interfere with traffic operations within existing roadways will require control of traffic. The Consultant shall plan and provide required traffic control for the survey, testing, or the design process. Traffic control operations will be in accordance with the MUTCD. The proposed Method for Handling Traffic (MHT) must be submitted to the CDOT PM. Also, certification of the Traffic Control Supervisor as a Worksite Traffic Supervisor by the American Traffic Safety Services Association (ATSSA) or as a Traffic Control Supervisor (TCS) by the Colorado Contractors Association (CCA) shall be required. Assume 2 nights of traffic control for surveying. 5. Structure Review Meeting. While the major structural design work is progressing, the Consultant shall meet with the CDOT Structure Reviewer to review the work. These meetings may be in addition to, or in conjunction with, the Project Progress Meetings. The complexity of the structure shall be considered by the CDOT Structure Reviewer to determine the frequency of review meetings. Other required meetings are described in subsequent sections. 6. Initial Submittals. NA This work was included in Phase I B. Project Development 1. Survey. Surveys will be conducted in accordance with the CDOT Survey Manual, the latest addendum thereof, and applicable state statutes. The survey shall be reviewed by the CDOT Region survey unit. Two weeks should be provided in the schedule to review the survey and time should be provided to address comments provided by this review. Design shall not proceed until comments resulting from this review have been satisfactorily addressed. a. Land Survey/Boundary Survey. Tie aliquot, property and other land monuments to the control survey. Prepare a Land Survey Control Diagram showing graphical representation of found aliquot, property and land monuments and their relationship to the project control. Tabulate the coordinates and physical description of found monuments and other physical evidence. Notes: Preliminary work included in Phase I; updates will be performed. b. TMOSS (Topographic) Survey. Collect the data required to produce a planimetric map and submit in TMOSS format. Features located will include, but not be limited to signs, mailboxes, fences, driveways, curb cuts, curbs, sidewalks, and edges of pavements. Horizontal accuracy shall be as specified for a CDOT class C or D TMOSS survey. Notes: Two (2) areas need to be re-surveyed because of new improvements (see attached survey limits map): i. The west side of Wadsworth Boulevard between the north side of 35th Avenue to the north side of 38th Avenue for a width of 125 feet from the centerline of Wadsworth Boulevard. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 12 ii. The new 7-11 parcel at the southeast corner of Wadsworth Boulevard and 38th Avenue for a width of 125 feet from the centerline of Wadsworth Boulevard. iii. Since private parcel redevelopment may occur during this Phase II scope, supplemental survey is provided for in item “f”: below. c. Terrain (Relief or Elevation) Survey. Collect elevation data and submit in TMOSS format. Natural ground elevations shall be as specified. Notes: Also includes office time for processing the TMOSS survey, updating the existing planimetric survey and DTM and QA/QC review. d. Utility Survey. Locate utility poles, manholes, valves, pedestals, guy wires, and other visible utility features. Survey underground utilities as marked by the utility companies. Determine invert elevations of manholes and vaults and survey the locations of utilities exposed by “potholing”. Limits of the Utility Survey – Wadsworth Blvd. between W. 35th Avenue and the I-70/76 on- ramp. Utilities within 25’ feet of the centerline of the proposed main drainage line will be designated and mapped using the methods below. In addition to the proposed main drainage line, designate 25’ either side of the centerline of the estimated 33 proposed drainage crossings and designated a 25’ radius around the estimated 28 proposed signal foundations. Subsurface Utility Engineering (SUE)/ASCE 38-02 will be performed by Cardno, Inc. (Cardno) as a subconsultant to WSP. The following ASCE 38-02 quality levels and scope of work is assumed for the utilities in this Phase: Quality Level D: Review work included in Phase I. If unknown lines are discovered, appropriate utility owner(s) will be notified, and a request made to collect additional records and reconcile them. Quality Level C: Surface utility features on the topographic plan will be identified. Survey utility appurtenances that fall within the limits described above. Quality Level B: After reviewing the Quality Level D and Quality Level C information, utilities within 25’ of the centerline of the proposed drainage and within a 25’ radius of proposed signal foundations will be mapped to Quality Level B standards which includes: o Designating and Marking underground utilities within the project limits using an appropriate suite of surface geophysical methods. o The utilities will be marked at maximum 50-foot intervals and at changes in direction. o Water lines, force mains, and other non tonable utilities may be able to be located using ground penetrating radar and will be marked as Quality Level B in these areas. When the ground penetrating radar is not effective, these utilities will be marked Quality Level D or Test Holes may be performed to determine the precise location for design. o Each utility run will be marked with the appropriate surveying code and number for each mark. This will be noted on field sketches. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 13 o Marking of hose bib lines, irrigation lines, and other such small non-detectable utilities will not be included. o Storm drains and gravity sewer lines will be the excluded at this time as they have been surveyed previously. o Survey markings that indicate the presence of a subsurface utility. This survey will be to the accuracy and precision dictated by the project’s survey control. Phase I – Diversified Underground, Inc. (a subconsultant to HDR) marked the underground utilities within the survey limits and the Lund Partnership surveyed the marked locations. Invert measurements were obtained from outside of the manhole or inlet. Phase II – At the locations to be determined by WSP during design, an assumed 40 utility potholes will be performed within the project limits. The Utility Survey including the actual pothole excavation will be performed by Cardno following the FIR. Cardno will also prepare MicroStation DGN files using APWA color codes and quality level per ASCE 38-02. Traffic control costs are included as a part of Cardno’s fee proposal. e. Material Sources. Survey designated material sources as specified. f. Supplemental Surveying. As required and specifically requested. Assume 4 additional areas will require additional or update of the existing survey. Until these areas can be more readily defined, assume 4 weeks of 2-person survey crew time with office support for processing the survey. g. Review by Professional Land Surveyor. The accuracy tests are to be reviewed by the PLS in responsible charge for the project, and submitted to the project engineer and made part of the project records. Further review of aspects of the field and office work shall also be the responsibility of the PLS in responsible charge. C. Preliminary Design 1. Traffic Engineering. a. Develop the geometric layout as determined by output from traffic analysis modeling. b. Analyze operational impacts of continuous flow intersection (CFI) design variations that arise during preliminary design. Allow for up to 5 VISSIM model iterations. c. Conduct a local traffic analysis for the area along 41st Avenue to the west of Wadsworth Boulevard to analyze the impact of moving the signal to 41stAvenue. d. Layout preliminary striping and traffic signal pole/mast arm locations. e. Prepare an overview of major sign layouts through the corridor, with focus on the needs of the CFIs. f. Review preliminary design for compatibility with MUTCD, CDOT traffic standards, CDOT access code, UDOT CFI Design Guideline, and other appropriate traffic control design guidance documentation. g. Extract and process vehicle composition data for the corridor to develop design for equivalent single axle loads (ESAL). h. Prepare and package traffic data, reports, and recommendations for CDOT review. i. The proposed design will be reviewed to confirm compatibility with existing signing procedures throughout the preliminary roadway design process. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 14 2. Existing Structures and Foundation. a. Foundation Investigation Report i. Prepare a Foundation Investigation Request showing requested test hole locations. ii. Formulate drilling pattern, perform the necessary subsurface investigation and collect samples as required. iii. Perform the appropriate laboratory tests and analyze the data. Determine strength, allowable bearing capacity and corrosiveness of foundation material. iv. Perform lateral analyses (deformation, moment, and shear) for the foundations which are subjected to lateral loadings. This may be a computer analysis which will consider the group effect and selection of the soil parameters. v. If appropriate, a pile driving analysis using a wave equation will be accomplished. vi. Submit the Foundation Investigation Report to the City PM and CDOT for approval. vii. Prepare engineering geology plan sheet and copies of the Foundation Investigation Report foundation report with recommendations for type, size, and tip (bottom) elevation of the required foundation. Specify if pre-drilling, pile tip, casing, dewatering, etc., are needed for foundation construction. 3. Hydrology/Hydraulic Engineering. a. Data Collection and Hydrology i. Establish drainage basin data: delineate and determine size, waterway geometrics, vegetation cover, and land use. ii. Collect historical data: research flood history and previous designs in the project proximity; obtain data from other sources (e.g., Urban Design and Flood Control District, Colorado Water Conservation Board, CDOT Maintenance, and local residents). iii. Select a design storm frequency based on the established criteria. iv. Perform a hydrological analysis using existing studies or approved methods. v. Perform a risk analysis. b. Hydraulics i. Perform preliminary design of minor drainage structures: a) Determine locations, sizes, and alignment based on preliminary hydraulic design. Identify locations by highway station or coordinates, as appropriate. b) Determine the allowable headwater. c) Assess the degree of sediment and debris problems to be encountered d) Assess abrasion and corrosion levels based on CDOT Pipe Material Selection Policy. e) Prepare preliminary structure cross-sections and determine elevations, flow lines, slopes and lengths of the structures. ii. Perform preliminary design for Permanent Water Quality (PWQ) Control Measures (CM) and outlet structures with details as needed. Adequate detail should be included in the FIR construction plan set if FIR-level decisions are required with respect to ROW, easements, maintenance, etc., to move to final design. iii. If required, identify and assist City in coordinating potential funding participation of CDOT or other State agencies. c. Prepare preliminary construction plans that include: SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 15 i. Drainage Plan Sheets ii. Drainage Detail Sheets as needed d. Prepare preliminary Hydraulic Design Report in accordance with the CDOT Drainage Design Manual i. Introduction, Hydrology, Existing Structures, and Design Discussion sections should be close to final at this level. Design Discussion should include CDOT and local criteria the project intends to meet. ii. Recommended design should be preliminary at this level and progress through final design. iii. Design assumptions and related design decisions shall be documented. iv. The Appendix shall contain: a) Drainage basin maps b) Hydrology/hydraulic worksheets c) Drainage construction plan sheets. d) CDOT pipe material selection documentation e) Water Quality report and PWQ worksheets e. Perform internal QA/QC prior to submittal to City PM and CDOT. 4. Environmental—Water Quality a. Storm Water Management Plan. Initiate a Storm Water Management Plan in accordance with: i. Municipal Separate Storm Sewer Systems (MS4) ii. Colorado Department of Public Health and Environment (CDPHE) Construction Discharge Permit System requirements iii. CDOT Erosion Control and Storm Water Quality Guide iv. City Stormwater Management Plan/Grading, Erosion, and Sediment Control/Erosion Control requirements v. CDOT Standard Specifications vi. CDOT and/or UDFCD Standard Plans b. Prepare preliminary PWQ plans in conjunction with Section 7.C.3.b. of this document. i. Determine PWQ requirements (City MS4 requirements, CDOT requirements, etc.) ii. Develop PWQ alternatives that will meet CDOT and City MS4 requirements iii. Identify ROW requirements and utility impacts for alternatives iv. Identify relevant entities c. Prepare preliminary water quality report as an appendix to the Hydraulic Design Report to include PWQ Evaluation and Tracking Forms, cost estimate for PWQ CMs, etc. d. Conduct a PWQ meeting just prior to FIR to discuss alternatives with CDOT PWQ Specialist/Water Pollution Control Manager, Hydraulics Engineer, and City PM. e. Perform internal QA/QC prior to submittal to City PM and CDOT. 5. Utility Coordination. a. Location Maps. NA This work included in Phase I SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 16 b. Reviews and Investigations. Conduct field reviews and utility investigations with the CDOT Region Utility Engineer and Utility companies, as required, to obtain correct horizontal and vertical utility data. When possible, this will be done utilizing non-destructive investigative techniques. The horizontal and vertical locations will be shown in the FIR plans and cross- sections. When “potholing” is required, the Consultant shall be responsible for necessary excavations. c. Incorporate utility locations in plans from utility survey. d. Relocation Recommendations. Submit necessary information for the relocation or adjustments of affected utilities to the City PM. The City PM will process the required agreements. 6. Roadway Design and Roadside Development. Coordinate design activities with required CDOT specialty units and other outside entities. a. Roadway Design i. Input, check, and plot survey data. ii. Verify that a project specific coordinate system approved by CDOT is used to identify the horizontal locations of key points. The coordinate systems used for roadway design and ROW shall be compatible. iii. Revise and check horizontal and vertical alignments against design criteria. Necessary variances and/or design decisions will be identified with justification and concurrence by CDOT and FHWA. iv. Provide alignments, toes of slope and pertinent design features, including permanent and temporary impacts, to the ROW, Utility and Environmental Managers. v. Plot/develop required information on the plans in accordance with applicable CDOT policies and procedures. vi. Using current CDOT software, generate a 3-dimensional design model and produce preliminary quantities. b. Roadside Development. For roadside items including but not limited to, guardrails, delineators, ditches, PWQ CMs, landscaping, sprinkler systems, sound barriers, bike paths, sidewalks, lighting, curb ramps, truck escape ramps, and rest areas provide the following layouts in the plans: i. Critical locations in the plans for irrigation sleeves and other utility conduits underneath the proposed roadways. ii. Coordinate the roadside items with the Storm Water Management Plan (SWMP). iii. Design the trail connection to Clear Creek Trail, the side paths and the multiuse path along Wadsworth Boulevard, including intersection and driveway crossings. iv. Design of bike and pedestrian facilities along Wadsworth Boulevard. Assume up to 2 memoranda. 7. Major Structural Design. Major structures are retaining walls with a total length greater than one hundred feet and a maximum exposed height at sections of over five feet. This length is measured along centerline of roadway for bridges and culverts, and along the top of wall for retaining walls. Overhead sign structures (sign bridges, cantilevers, and butterflies extending over traffic) are also major structures, but are exempt from the structure preliminary design activity defined in this scope of work. Structural design will be for elements listed in Table 1. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 17 Table 1: Conceptual Phase Retaining Walls Wall Name Approximate Beginning/Ending Station Cut/Fill Approximat e wall length (ft.) Length Tail Adjustment (ft.) Maximum Exposed Height (FT) Pedestrian Railing (Y/N) 1W 54+50 to 55+60 Fill 110 0 1.5 Y 2W 56+90 to 57+60 Fill 70 0 1.75 Y 3W 72+40 to 74+60 Cut 220 110 7.5 N* 4W 75+50 to 78+40 Fill 290 40 2 Y 1E 38+20 to 41+20 Fill 300 0 2.5 Y 2E 41+90 to 44+30 Fill 240 0 2.5 Y 3E 58+00 to 60+60 Fill 260 0 3.25 Y 4E 74+90 to 75+70 Cut 80 40 18 N* * Fence along the top of the wall. There are locations where an integral curb will be required. These locations are not included in the above table. The table also does not include walls for the sidewalk/trail connections at the north end of the project. A preliminary type selection report was included in Phase I. Up to 4 sound walls may be included. Note that design and layout of sound walls will not be included in the structure selection or FIR project phases. a. Structural Data Collection i. Obtain the structure site data. The following data, as applicable, shall be collected: typical roadway section, roadway plan and profile sheets showing alignment data, topography, utilities, preliminary design plan, ROW restrictions, preliminary hydraulics and geology information, environmental constraints, lighting requirements, guardrail types, recommendations for structure type, and architectural recommendations. ii. Obtain data on existing structures. When applicable, collect items such as existing plans, inspection reports, structure ratings, foundation information, and shop drawings. b. Structure Selection and Layout for Major and Minor Retaining Walls i. Develop a Wall Selection Memo for Major Wall Structures. The criteria to be considered in the Wall Selection Memo will be as outlined in CDOT’s LRFD Bridge Design Manual, Section 2.10.4.1 ii. Develop and submit the final retaining wall preliminary designs. Obtain approval from the City and CDOT. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 18 iii. To obtain supporting information, initiate the foundation investigation as early as possible during the preliminary design phase. iv. Develop the staged construction phasing plan, as necessary for traffic control and detours, in conjunction with the parties performing the roadway design and traffic control plan. The impact of staged construction on the structure alternatives shall be considered and reported on. v. Update preliminary quantities and preliminary cost estimates as necessary to evaluate and compare the retaining wall types. vi. Update preliminary general layout for the retaining walls in accordance with current standards. Update Special detail drawings and a detailed preliminary cost estimate shall accompany the general layout. The special detail drawings shall include architectural treatment. Perform an independent design and detail check of the general layout. c. Foundation Investigation Request. Initiate the foundation investigation as early in the preliminary design phase as is practical. On plan sheets showing the project control line, its stations and coordinates, utilities, identify the test holes needed and submit them to the project geologist. The available general layout information for the new structure shall be included in the investigation request. 8. Construction Phasing Plan. Develop preliminary construction phasing for the duration of construction activities and identify detour routes. 9. Preparation for the Field Inspection Review (FIR). a. Coordinate, develop, and compile the plan inputs from CDOT Specialties: materials, hydraulics, traffic, ROW, environmental and water quality, and Staff Bridge. b. If a major structure is included in the project, including a PWQ CM, a general layout (which has been accepted by CDOT) will be included in the FIR plans. c. Prepare the preliminary cost estimate for the work described in the FIR plans base on estimated quantities. d. CDOT form 1048—project scoping procedures completion checklist. 10. Field Inspection Review. a. Attend the FIR. b. The FIR meeting minutes shall be prepared by the Consultant PM, approved by the City PM and CDOT PM, and distributed per the City. c. The FIR original plan sheets shall be revised/corrected in accordance with the FIR meeting comments within 30 working days. d. Update/correct FIR plans based in accordance with FIR meeting notes. 11. Post-FIR Revisions. The Consultant will make the revisions required by the FIR before advancing to Final Design. a. Update project schedule. b. Coordinate activities. c. Finalize design decisions, variances, justification process, and traffic signal warrants. D. Final Design 1. Traffic Engineering a. Prepare and provide permanent signing/pavement marking design plan sheets. Plans may include special signs for CFIs and bicycle facilities. Prepare tabulations and quantities of traffic control devices. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 19 b. Prepare designs for special signs and guide signs. Develop associated sign layout sheets. Undertake wind load analysis design for Class III signs. c. Prepare signal plan sheets with intersection condition diagrams and required traffic signal design. Prepare 1-inch to 20-foot scale intersection plan sheet for the 3 intersections which will have a traffic signal designed for it, including Wadsworth/38th and associated CFI crossover signals, Wadsworth/41st, and Wadsworth/44th and associated crossover signals. Signal designs include provision of controlled pedestrian facilities at three CFI crossover locations. Signal designs may include special pole and/or mast arm designs for CFIs. d. Develop opening day signal timing AM, PM, Midday, and Evening. e. Analyze operational impacts of CFI design variations that arise in final design. Allow for up to 3 VISSIM model iterations. 2. Permits. This activity is concurrent with final design and permits must be obtained prior to the advertisement for construction. Coordinate between the agencies, the CDOT Region Environmental Manager and the City PM and prepare and submit application and design information to the CDOT Region Environmental Manager for the following permits: a. 401 Permit Process (Water Quality Certification) b. 402 Permit Process (Point Source Discharge) c. 404 Permit Process (Individual Dredge and Fill) i. Determine impacts ii. Coordinate with the U.S. Army Corps of Engineers, CDOT Region and Staff Design iii. Incorporate permit stipulations into the final plans d. Wildlife Certification e. CDPS or NPDES Storm Water Permit for Construction Activities 3. Structures. Obtain approval of the Foundation Investigation Report from the City PM. 4. Geotechnical Engineering Investigation a. Thirteen (13) borings for the proposed retaining walls. The estimated average depth of these borings is about 20 feet below existing grade. b. Two (2) borings for the proposed noise walls. The estimated average depth of these borings is about 40 feet below existing grade. c. Four (4) borings for the proposed sign structures. This includes two commercial sign structures as well as a sign bridge structure at the on-ramp to I-70. The estimated average depth for these borings is about 40 feet below existing grade. d. Twelve (12) borings for proposed signal locations. It was assumed that 2 soil borings would be required at intersections with more than 4 traffic signals, and 1 soil boring would be required at intersections with 2 traffic signals. The estimated average depth of these borings is about 30 feet below existing grade. e. Two (2) borings to verify pavement soil conditions assumed for pavement design on Wadsworth Boulevard near Johnson Park. The estimated depth of these borings is 10 feet below existing grade. f. Assumptions for drilling: i. The borings can be drilled within City or CDOT ROW. ii. If borings will not be located within City or CDOT ROW, access to the boring locations and permission to enter private property will be provided by HDR. iii. The borings will be accessible by a truck mounted drill rig. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 20 iv. Drilling can be accomplished using auger drilling techniques. v. Boreholes will be backfilled using cuttings from the boreholes and excess cuttings can be spread adjacent to the boreholes. If boreholes are drilled through pavement or sidewalk, they will be patched with high strength grout. vi. Traffic control will be required during drilling for the proposed pavement borings on Wadsworth Boulevard, and the proposed sign bridge at the I-70 on-ramp. g. Permits will be obtained from the City and CDOT, and utility locates will be arranged prior to drilling. h. Boring locations and elevations will be surveyed by Lund. i. Representative soil samples will be obtained from each boring typically at a 5-foot interval using a modified California sampler or a standard split spoon sampler. j. Laboratory tests will be performed on samples obtained from the borings to evaluate pertinent engineering properties. The laboratory tests may include classification, moisture/density, swell/consolidation, R-value, pH, resistivity, water soluble sulfates, and water-soluble chlorides. k. A draft final geotechnical report will be prepared which will summarize the results of the subsurface investigation and present draft geotechnical engineering recommendations for design and construction of the proposed sign structure at I-70, proposed walls, and proposed signal foundations. The report will include the following: i. Descriptions of the existing soil, groundwater, and/or bedrock conditions encountered. ii. Logs of the exploratory borings and results of the laboratory testing. iii. Geotechnical engineering recommendations for retaining walls and foundation recommendations for the proposed sign bridge at the I-70 on-ramp. iv. Geotechnical construction considerations. l. Exclusions: i. Surveying the as-drilled boring locations. ii. Access agreements to get to boring locations on private property. iii. Design recommendations for commercial sign structures. iv. Retaining wall plans sheets. v. Surface drainage and construction phasing. vi. Environmental monitoring during drilling and environmental sampling and testing of soil and water. 5. Hydrology/Hydraulic Engineering a. Data Review. Review data and information developed under the Preliminary Hydraulic Investigation and update in accordance with decisions made at the FIR. b. Hydraulics i. Review data and information developed under the preliminary hydraulic investigation and update per FIR decisions. ii. Perform final design for minor drainage structures. a) Finalize horizontal and vertical locations and sizes for drainage structures based on hydraulic design. Update locations in construction plans by highway station or coordinates, as appropriate. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 21 b) Make final recommendations for pipe material based on CDOT Pipe Material Selection Policy guidelines. Document recommendations in a letter with supporting design information. c) Finalize structure cross-sections and profiles to determine the elevations, flow lines, slopes and lengths of structures. iii. Perform final structure design and detailing for up to 4 special junction structures for major storm sewer system under Wadsworth Boulevard. c. Prepare final construction plans in accordance with requirements in the CDOT Drainage Design Manual i. Drainage Notes ii. Drainage Tabulation Sheets iii. Drainage Plan Sheets iv. Drainage Profile Sheets v. Drainage Detail Sheets vi. Bridge Hydraulic Information Sheets d. Prepare a Final Hydraulic Design Report in accordance with the requirements of the CDOT Drainage Design Manual. i. Review data and information in the Preliminary Hydraulic Design Report and update in accordance with decisions made at FIR ii. Finalize sections of the report. Design assumptions and related design decisions shall be documented in the report. iii. Provide a .PDF copy of the Final Hydraulic Design Report to the CDOT PM for disbursement to appropriate parties. iv. Incorporate floodplain and floodway information into the plan sheets. v. Provide digital linework from drainage and floodplain analysis in GIS Shapefiles, AutoCAD/Civil3D drawings, or MicroStation/InRoads drawings. AutoCAD or MicroStation drawings must be compressed into a single drawing. Surfaces (DTMs, TINs, Rasters, etc.) must be separated and labeled clearly for archiving and rediscovery. e. Prepare Final Floodplain Report i. Include the Floodplain Information Sheet in 11x17 pages or smaller, and other hydraulic mapping information relevant to requisite permits and certifications. ii. List and identify applicable ordinance or code, and describe how those specific standards were addressed and resolved. iii. Discuss alternatives analyzed, analysis results, recommendations, and final design direction. iv. Record relevant current effective floodplain information, like community number, panel number(s), effective date(s), waterway names, cross-sections, Base Flood Elevations (BFE), and contact name and information for local floodplain administrators contacted for the project. v. Provide a copy of approved floodplain development permits and no-rise certifications. vi. Identify construction and as-built stipulations required from approved permits and certifications. vii. Provide background survey information on 11x17 page or smaller. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 22 viii. Identify future actions required prior to CDOT project close-out. f. Perform internal QA/QC prior to submittal to CDOT. 6. Environmental—Water Quality a. Storm Water Management Plan. Initiate a Storm Water Management Plan in accordance with: i. Municipal Separate Storm Sewer Systems (MS4) ii. CDPHE’s Construction Discharge Permit System requirements iii. CDOT’s Erosion Control and Storm Water Quality Guide iv. City Stormwater Management Plan/Grading, Erosion, and Sediment Control/Erosion Control requirements v. CDOT Standard Specifications vi. CDOT Standard Plans vii. Other appropriate documents b. Permanent Water Quality i. Finalize PWQ design to meet CDOT and City MS4 requirements. ii. Coordinate with entities regarding ownership and maintenance responsibilities for PWQ CMs. c. Prepare a Final PWQ report as an appendix to the Final Hydraulic Design Report. d. Conduct a PWQ meeting just prior to FOR to discuss documentation of PWQ with CDOT PWQ Specialist/Water Pollution Control Manager, Hydraulics Engineer, and City PM. e. Prepare Final Floodplain Report. i. Provide a copy of approved floodplain development permits and no-rise certifications. ii. Provide background survey information on 11x17 page or smaller. iii. Identify future actions required prior to CDOT project close-out. f. Perform internal QA/QC prior to submittal to CDOT. 7. Utility Coordination. Following the finalization of the roadway horizontal alignment and profile grade and the horizontal and vertical location of drainage structures, sewers, and other underground structures, coordinate with the Utility Engineer to identify and resolve conflicts to finalize utility clearances. a. Prepare and provide final utility plans. i. The final utility plans shall be prepared following the resolution of the FIR comments, the completion of the final hydraulic design, and the completion of the design. ii. The final utility plans shall include horizontal and vertical locations of the existing and proposed utilities and other details which would indicate possible utility conflicts. iii. The new or revised utility locations will be added to the plan topography. Conflicts will be resolved and appropriate pay items and specifications added, if required, to adjust utilities. 8. Roadway Design and Roadside Development a. Roadway design. Prepare and provide final roadway design plans incorporating input from applicable CDOT specialties and outside entities. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 23 b. Roadside design. Designing the trail connection to Clear Creek Trail, the side paths, and the multiuse path along Wadsworth Boulevard, including intersection and driveway crossings. c. Landscaping i. Field Inspection Review (FIR – 30% Plans) a) Provide graphically represented concept design (up to 3 options) for streetscape and median design. The City will select landscape design direction prior to 90% FOR. b) Provide graphic support for public meetings, including streetscape (tree lawn and median planting design), as well as retaining wall aesthetic treatments. c) Coordinate with roadway design, trail connection, retaining wall design, and irrigation design. d) Review landscape cost estimate and provide feedback/input. e) Provide 30% level plans for tree lawn and median design within site boundary. f) Provide draft outline landscape specifications. g) Coordinate with roadway design, trail connection, retaining wall design and irrigation design. ii. FOR Review (FOR 90% Plans) a) Provide 90% level plans for tree lawn and median design within site boundary. b) Provide written specifications in CDOT format. c) Coordinate with roadway design, trail connection, retaining wall design and irrigation design. iii. Final Construction Documents a) Provide stamped construction documentation (by licensed CO Landscape Architect) for landscape design within site boundary. b) Provide written landscape specifications in CDOT format. c) Coordinate with roadway design, trail connection, retaining wall design and irrigation design. iv. Assumptions for Landscaping a) Irrigation design to be provided by Hydrosystems, as sub to HDR. b) Public art selection and/or design are excluded. Consultant’s participation is not in this scope of work. c) Landscape design work includes Final Design from 35th to I-70 d) Participation in public meetings is excluded. d. Lighting plans i. After approval of the locations of the proposed lights, the lighting design will be developed with the following information shown on the plan sheets: a) Circuit type and voltage of power source b) Location of power source (coordinated with the utility engineer) c) Lumina ire type and lumens d) Light standard type and mounting height (Consistent with current corridor lighting) e) Bracket arm type and length SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 24 f) Foundation details g) Size and location of electrical conduit h) Locations of power sources(s)/lighting control center(s) (if appropriate) i) Location of direct burial cable j) Size of wiring and/or direct burial cable ii. Coordinate with local entities. 9. Final Major Structural Design. During the conduct of this activity, the Consultant shall participate in structural review meetings with the CDOT Structural Reviewer. a. Structure final design of major and minor retaining walls listed in Error! Reference source not found., sound walls, and overhead sign structure listed in Section 7, paragraph C.7. i. Perform the structural analysis. Provide major and minor retaining wall and sound wall design with design notes, detail notes, and computer outputs. ii. Perform final design check from design and detail notes. b. Preparation of structure plans and specifications. i. Prepare and provide the Structural Plans and Specifications for major and minor retaining walls listed in Table 1, including revisions identified during the independent check. ii. Prepare structural special provision for relocation of 2 commercial signs. iii. Develop Layout sheet for sign bridge replacement listed in Section 7, paragraph C.7 using CDOT M-Standard overhead sign structure. iv. Prepare and provide the Structural Plans and Specifications for sound walls, including revisions identified during the independent check. c. Independent design, detail and quantity check. 10. Construction Phasing Plan. a. Develop construction phasing for final design. b. Prepare detour plans for up to five side street temporary closures. c. Identify appropriate standard CDOT traffic control plans, and prepare construction traffic control quantities. 11. Preparation for the Final Office Review (FOR) a. Coordinate the packaging of the plans. i. Collect plans from design elements and collate the plan package. Include items listed in the Project Development Manual. ii. Calculate plan quantities and prepare the tabulations and Summary of Approximate Quantities. b. In addition to the plan sheets, the special provisions will be provided. This will consist of unique Project Special Provisions which have to be written specifically for items, details, and procedures not adequately covered by CDOT’s Standard Specifications and Standard Special Provisions. Also, a list of the Standard Special Provisions which are applicable to the project will be prepared. The Project Special Provisions will be provided in the CDOT format and submitted with the project plans. Appropriate mitigation commitments made within environmental documents should be included in the plans and specifications. Develop list of Standard Special Provisions—Traffic SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 25 Prepare Project Special Provisions—Traffic c. Prepare FOR Estimate. Item numbers, descriptions, units and quantities will be listed and submitted to the City PM. d. Submit the FOR Plans and specifications (originals) to the City PM for a preliminary review prior to the FOR. e. FOR plan reproduction not to exceed 8 of sets 12. Final Office Review a. Attend the FOR. b. The FOR meeting minutes will be prepared, approved, and distributed within 2 weeks of the meeting per the City. c. The FOR original plan sheets and the specifications will be revised in accordance with the FOR meeting comments and submitted to the City PM within 4 weeks after the FOR. d. Submit the final revision of the plans after CDOT review. E. PRIOR TO AD 1. Construction Plan Package. The bid plan construction contract package shall consist of the revised FOR plans and will completely describe the work required to build the project including project special provisions and detailed quantities. a. Electronic and hard copies of the following: i. Roadway a) Horizontal and vertical data b) Staking data c) Earthwork quantities d) Cross-sections ii. Major structures. An independent set of the following shall be submitted to the CDOT Structural Reviewer for each major structure. a) Structure grades b) Structure geometry b. Final engineering package. Submit 2 copies, in 3-ring binders of the following: i. Project calculations or worksheets ii. Final reports and their approvals: Traffic, hydraulics, lighting, pavement design and economic analysis, geology foundation report, etc. Reports will have the latest revisions included. iii. Copies of variances, design decisions, and variance approvals. iv. Project meeting minutes. v. Utility clearance package. vi. Utility agreements and information regarding the utility location and clearance conditions. vii. An environmental mitigation tracking tool for environmental document commitments. viii. Other information unique to this project and deemed important to the effectiveness of construction. SCOPE OF WORK WADSWORTH BOULEVARD WIDENING August 15, 2018 FINAL DESIGN 26 c. Record plan sets. Three record plan sets for final design of roadways and structures will be produced which will bear the seal and signature of the responsible Consultant Engineer on each sheet. One set will be retained by the Consultant for 3 years. Two sets will be submitted to CDOT. The original plan drawings will not bear a seal. EXHIBIT B Project NumberLocationFirm Name HDR Engineering, Inc.Contract:OLA#:Name of Preparer Phone no.Scope of Work DateType of Proposal: COST PLUS FIXED FEE Contract Term: 1A.LABOR RATES DIRECT LABOR SALARY INDIRECT RATEEMPLOYEEEMPLOYEE COST/HOUR COST (%)MULTIPLIER $/HOURNAMECLASSIFICATION( a )( b )( c )( d )Office PersonnelAcosta, Samuel D Engineer I 33.35$ 148.91 2.4891 83.01$ Baker, Gregory R Planner I 37.00$ 148.91 2.4891 92.10$ Beazley, Philip S Project Manager II 58.45$ 148.91 2.4891 145.49$ Beermann, Cristina Marie Administrative Assistant II 22.75$ 148.91 2.4891 56.63$ Bettale, Tara Lynn Project Manager I 44.06$ 148.91 2.4891 109.67$ Blackwell, Elizabeth A Environmental Scientist II 36.75$ 148.91 2.4891 91.47$ Blackwell, William C Project Manager III 59.96$ 148.91 2.4891 149.25$ Brownlee, Sirena T Environmental Scientist III 47.69$ 148.91 2.4891 118.71$ Conley, Susan R Accountant 31.05$ 148.91 2.4891 77.29$ Flick, Michael T Project Manager II 54.19$ 148.91 2.4891 134.88$ Freeman, Darin A Project Manager III 69.06$ 148.91 2.4891 171.90$ Grant, Michael A Project Manager II 59.75$ 148.91 2.4891 148.72$ Han, Ui (Ben)CADD Technician II 25.00$ 148.91 2.4891 62.23$ Hobbs, Daryn R Engineer II 41.00$ 148.91 2.4891 102.05$ Islam, Mohammed Shafiqul Engineer II 40.47$ 148.91 2.4891 100.73$ Jones, Lorena G Planner II 46.15$ 148.91 2.4891 114.87$ Liebsch, Edward J Engineering VP 86.91$ 148.91 2.4891 216.33$ Longsdorf, Jason M Project Manager IV 77.39$ 148.91 2.4891 192.63$ McAfee, Virginia L Engineering VP 110.94$ 148.91 2.4891 276.14$ Mertes, Peter L Engineering VP 91.17$ 148.91 2.4891 226.93$ Millar, David S Engineering VP 88.80$ 148.91 2.4891 221.03$ Munch, Stephanie A Contract Administrator 26.05$ 148.91 2.4891 64.84$ Nesbitt, Kaia M Engineering VP 87.11$ 148.91 2.4891 216.83$ Olson, Kira E Planner I 29.00$ 148.91 2.4891 72.18$ Parsons, Michael J Project Manager II 54.00$ 148.91 2.4891 134.41$ Powers II, Terrance L Project Manager III 62.75$ 148.91 2.4891 156.19$ Primus, Christopher J Project Manager IV 77.43$ 148.91 2.4891 192.73$ Roberts, Jeffrey A Project Manager I 48.85$ 148.91 2.4891 121.59$ Schawo, Elisabeth R CADD/Designer Supervisor 41.75$ 148.91 2.4891 103.92$ Sobol, Michael D GIS III 35.39$ 148.91 2.4891 88.09$ Speck, Mary V Planner III/Manager 59.07$ 148.91 2.4891 147.03$ Staten, Elizabeth V I Project Manager III 64.69$ 148.91 2.4891 161.02$ Tieszen, Brooklyn Addison Environmental Scientist I 24.43$ 148.91 2.4891 60.81$ Vance, Anessa M EIT II 31.20$ 148.91 2.4891 77.66$ Wallach, Wendy A Project Manager III 64.60$ 148.91 2.4891 160.80$ Weismiller, Kathryn C S Planner II 41.30$ 148.91 2.4891 102.80$ Whitney, Alexander G Project Manager IV 79.73$ 148.91 2.4891 198.46$ Wickert, Todd D Project Manager I 44.48$ 148.91 2.4891 110.72$ 1B.LABOR COSTS ESTIMATED LABOR RATE NUMBER OF ESTIMATED EMPLOYEE EMPLOYEE $ / HOUR WORK HOURS COST PER NAME CLASSIFICATION ( d )( e )EMPLOYEE Office Personnel Acosta, Samuel D Engineer I 83.01$ 388.00 32,207.88$ Baker, Gregory R Planner I 92.10$ 290.00 26,709.00$ Beazley, Philip S Project Manager II 145.49$ 32.00 4,655.68$ Beermann, Cristina Marie Administrative Assistant II 56.63$ 295.00 16,705.85$ Bettale, Tara Lynn Project Manager I 109.67$ 119.00 13,050.73$ Blackwell, Elizabeth A Environmental Scientist II 91.47$ 36.00 3,292.92$ Blackwell, William C Project Manager III 149.25$ 24.00 3,582.00$ Brownlee, Sirena T Environmental Scientist III 118.71$ 30.00 3,561.30$ Conley, Susan R Accountant 77.29$ 57.00 4,405.53$ Flick, Michael T Project Manager II 134.88$ 381.00 51,389.28$ Grant, Michael A Project Manager II 148.72$ 80.00 11,897.60$ Han, Ui (Ben)CADD Technician II 62.23$ 236.00 14,686.28$ Hobbs, Daryn R Engineer II 102.05$ 456.00 46,534.80$ Hochhalter, Teichrow J Engineer I 79.58$ 0.00 -$ Hocrath, Alicia D Project Coordinator I 77.31$ 0.00 -$ Hollon, Josh M Project Manager III 171.77$ 0.00 -$ Hooper, Joshua S Project Manager III 157.19$ 0.00 -$ Hopkins, Tyler EIT II 79.00$ 0.00 -$ PROJECT COST WORKSHEET (COST PLUS FIXED FEE) ATTACHMENT 2 EXHIBIT B Hotop, Breanna K GIS II 61.70$ 0.00 -$ Howard, Christopher EIT III 88.99$ 0.00 -$ Howell, Jennie X Project Manager III 156.14$ 0.00 -$ Howell, Thomas D Engineer IV 144.14$ 0.00 -$ Hymas, Darren K Project Manager IV 178.39$ 0.00 -$ Ingunza, Alison E Project Coordinator I 67.78$ 0.00 -$ Islam, Mohammed Shafiqul Engineer II 100.73$ 1368.00 137,798.64$ Jones, Lorena G Planner II 114.87$ 144.00 16,541.28$ Liebsch, Edward J Engineering VP 216.33$ 24.00 5,191.92$ Longsdorf, Jason M Project Manager IV 192.63$ 381.00 73,392.03$ McAfee, Virginia L Engineering VP 276.14$ 58.00 16,016.12$ Mertes, Peter L Engineering VP 226.93$ 259.00 58,774.87$ Millar, David S Engineering VP 221.03$ 120.00 26,523.60$ Munch, Stephanie A Contract Administrator 64.84$ 57.00 3,695.88$ Nesbitt, Kaia M Engineering VP 216.83$ 88.00 19,081.04$ Olson, Kira E Planner I 72.18$ 52.00 3,753.36$ Parsons, Michael J Project Manager II 134.41$ 22.00 2,957.02$ Powers II, Terrance L Project Manager III 156.19$ 24.00 3,748.56$ Primus, Christopher J Project Manager IV 192.73$ 16.00 3,083.68$ Roberts, Jeffrey A Project Manager I 121.59$ 555.00 67,482.45$ Schawo, Elisabeth R CADD/Designer Supervisor 103.92$ 638.00 66,300.96$ Sobol, Michael D GIS III 88.09$ 218.00 19,203.62$ Speck, Mary V Planner III/Manager 147.03$ 112.00 16,467.36$ Staten, Elizabeth V I Project Manager III 161.02$ 177.00 28,500.54$ Tieszen, Brooklyn Addison Environmental Scientist I 60.81$ 812.00 49,377.72$ Vance, Anessa M EIT II 77.66$ 692.00 53,740.72$ Wallach, Wendy A Project Manager III 160.80$ 134.00 21,547.20$ Weismiller, Kathryn C S Planner II 102.80$ 472.00 48,521.60$ Whitney, Alexander G Project Manager IV 198.46$ 328.00 65,094.88$ Wickert, Todd D Project Manager I 110.72$ 6.00 664.32$ 9181.00 TOTAL LABOR 1,040,138.22$ 2. FEE 10.00%FIXED FEE 104,013.82$ FCCM - Office 0.3980%1,663.16$ FCCM - Field 0.2614%-$ TOTAL 1,145,815.20$ 3A.OTHER DIRECT COST RATES (IN-HOUSE)*:ITEM ESTIMATED UNIT ESTIMATED UNITS RATES COSTMileage10410.480$ 499.68$ *Prior Approval from CDOT Project Manager required SUBTOTAL 499.68$ 3B.OTHER DIRECT COSTS (OUTSIDE)*:ITEM ESTIMATED UNIT ESTIMATED UNITS RATES COSTOvernight/Curriers Actual Cost -$ Outside Reproduction Actual Cost 900.00$ Airfare & Travel Actual Cost -$ Per Diem Meals 0 $0.00 -$ Per Diem Lodging 0 $0.00 -$ Long Term Lodging 0 $0.00 -$ Other Actual Cost 100.00$ *Prior Approval from CDOT Project Manager required SUBTOTAL 1,000.00$ ODC TOTAL 1,499.68$ 4A.OUTSIDE SERVICES RATES (SUBCONSULTANTS)ESTIMATED COSTThe Lund Partnership 91,320.49$ Toole Design Group 93,366.35$ WSP USA, Inc.718,071.83$ Yeh & Associates, Inc.86,856.57$ 4B.OUTSIDE SERVICES (VENDORS)*:ESTIMATED COSTHydrosystems8,000.00$ *Prior Approval from CDOT Project Manager required TOTAL OUTSIDE SERVICES 997,615.24$ TOTAL HDR SERVICES 1,147,314.88$ TOTAL ESTIMATED COST 2,144,930.12$ EXHIBIT B TYPED NAME DATE I am a representative of HDR Engineering, Inc., duly authorized to contractually bind the firm. My signature below constitutes formal agreement (without further signature) to a Task Order, which is issued by the State pursuant to the terms of this Task Order Proposal, without substantive change. I also declare that to the best of my knowledge the wage rates and other factual unit rates supporting the compensation to be paid by the Department for the professional services on this document are accurate, complete, and current at the time of contracting, and include no unallowable or duplicate costs. SIGNATURER. Bradley Martin, Sr. Vice President ITEM NO: DATE: August 27, 2018 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 52-2018 - A RESOLUTION APPROVING A SECOND AMENDMENT TO THE CITY OF WHEAT RIDGE GOLD LINE CORRIDOR LOCAL AGENCY INTERGOVERNMENTAL AGREEMENT WITH THE REGIONAL TRANSPORTATION DISTRICT, TRANSFERING OWNERSHIP OF THE REGIONAL STORMWATER POND AND OUTFALL FROM THE REGIONAL TRANSPORTATION DISTRICT TO THE CITY PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ ______________________________ Public Works Director City Manager ISSUE: A second amendment to the Gold Line Corridor Local Agency Contribution intergovernmental agreement (IGA) is required between the Regional Transportation District (RTD) and the City concerning the transfer of ownership, from RTD to the City, of a regional stormwater pond constructed to serve the Gold Line Commuter Rail System. PRIOR ACTION: On April 25, 2011, the City Council approved an IGA with RTD for funding the City’s local match for the FasTracks Gold Line project. The IGA required the City to construct a portion of a related regional storm sewer system, the Ridge Road Tributary Outfall (RRTO). This system is located in the southern portion of the RTD railroad right-of-way from Ward Road to the City boundary east of Simms Place. This IGA also required RTD to construct a regional stormwater pond on the vacant land south of Ridge Road and west of the Xcel substation. RTD was also responsible for constructing the RRTO downstream of the regional pond to an existing box 6. Council Action Form – Second Amendment RTD IGA August 27, 2018 Page 2 culvert referred to as the Arvada Channel Outfall, included as part of the Columbine Basin Storm Sewer System. On May 23, 2011, the City Council approved an IGA, followed by an amendment on April 12, 2012 with the City of Arvada and the Urban Drainage and Flood Control District (UDFCD), concerning the construction of both Cities’ portions of the RRTO along the Gold Line corridor. On December 8, 2014, the City Council approved an IGA with RTD and UDFCD, followed by an amendment on February 9, 2015, to construct the City’s portion of the Arvada Channel Outfall between Miller and Oak Streets. FINANCIAL IMPACT: With the transfer of ownership, the City will be responsible for maintenance of the Regional Stormwater Pond. The pond has been constructed to meet UDFCD maintenance standards, such that when ownership of the pond is transferred, the City can request assistance from UDFCD to maintain the pond. UDFCD has expressed willingness to add this pond to their list of maintenance responsibilities. BACKGROUND: The 1994 Columbine Basin Outfall Systems Planning Study identified many improvements within the Basin, covering the portion of the City north of Interstate 70. UDFCD, in cooperation with the City of Arvada, constructed the Arvada Channel downstream of Miller Street, with the latest addition being a box culvert, completed at the time of the Target development. Since 2011, the City’s and Arvada’s portion of the RRTO have been constructed by UDFCD in conjunction with the Gold Line construction between Ward Road and the Regional Stormwater Pond. In 2008, UDFCD funding became available for completion of the Arvada Channel from Miller Street to Oak Street. The 2008 Arvada Channel IGA was entered into by the City with UDFCD to address funding the project, with UDFCD and the City each contributing $325,000. In 2009, the project’s design engineers determined that the original design proposed for the open channel would not be feasible due to high ground water. Adequate funding was not available to construct the more expensive box culvert that was needed. As a result, construction of the project was postponed indefinitely by the City Council on September 14, 2009. However, the decision was made to complete the design and finalize acquisition of a needed drainage easement from the State Land Board. UDFCD acquired the easement across the state property and assigned its interest to the City, which was accepted on April 23, 2012. The project was then closed and UDFCD returned approximately $280,000 to the City from the 2008 Arvada Channel IGA. All of the local agencies along the Gold Line were required to provide a local match for the cost of construction of the commuter rail line. The City of Wheat Ridge share was $1.5 million. On April 25, 2011, the City Council approved an IGA with RTD in which the City would construct a portion of the RRTO in the southern portion of the RTD railroad right-of-way from Ward Road to the City boundary east of Simms Place to meet its local match. Council Action Form – Second Amendment RTD IGA August 27, 2018 Page 3 In collaboration with UDFCD and the City of Arvada, the parties arranged to have UDFCD construct the RRTO from Ward Road to the property northwest of the Medved dealership. The total funding in the 2011 RRTO IGA was $3.2 million with UDFCD’s and the City of Arvada’s contributions. As required in the 2011 Gold Line IGA, RTD constructed a large regional stormwater pond on the vacant property south of Ridge Road and west of the Xcel substation in order to mitigate the downstream impacts of the Gold Line project. In addition, RTD constructed the Outfall, a storm sewer/open channel system from the Regional Stormwater Pond to the west side of Oak Street. To complete the system between Oak and Miller Streets, RTD had planned to construct a temporary system, consisting of open channels and large culverts. RTD approached the City and UDFCD in January 2014 to discuss the possibility of working together to construct the Arvada Channel box culvert instead of the temporary system. City staff worked with UDFCD and RTD to finalize the design. The 2014 Arvada Channel IGA, approved by the City Council on December 8, 2014, provided most of the funding for the construction of the box culvert. After additional UDFCD funds became available, the City Council approved an amendment to the IGA on February 9, 2015 providing for the remaining funding. With the completion of the City’s portion of the Arvada Channel box culvert, the last link in the critically important segment of the system was completed. In 2011, during negotiations with RTD on costs, City staff estimated that construction of this entire system would be $8 to $9 million. The City’s share of the work completed by UDFCD and RTD was $1.15 million, less than 15% of the $8-$9 million estimated in 2011. RECOMMENDATIONS: Staff recommends approval of a second amendment to the 2011 Gold Line IGA. The City Attorney has reviewed the amendment and has approved the final version. RTD has already executed the amendment. RECOMMENDED MOTION: “I move to approve Resolution No. 52-2018, a resolution approving a Second Amendment to the Gold Line Corridor Local Agency Contribution IGA with the Regional Transportation District, providing for the transfer of ownership of the Regional Stormwater Facility from RTD to the City.” Or: “I move to table indefinitely Resolution No. 52-2018, a resolution approving a Second Amendment to the Gold Line Corridor Local Agency Contribution IGA with the Regional Transportation District, providing for the transfer of ownership of the Regional Stormwater Facility from RTD to the City for the following reason(s)_________________________.” Council Action Form – Second Amendment RTD IGA August 27, 2018 Page 4 REPORT PREPARED/REVIEWED BY: Mark Westberg, Project Supervisor Steve Nguyen, Engineering Manager Scott Brink, Public Works Director Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 52-2018 2. Second Amendment G-Line IGA 3. Exhibit B 4. Columbine Basin Storm Sewer CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 52 Series of 2018 TITLE: A RESOLUTION APPROVING A SECOND AMENDMENT TO THE CITY OF WHEAT RIDGE GOLD LINE CORRIDOR LOCAL AGENCY INTERGOVERNMENTAL AGREEMENT WITH THE REGIONAL TRANSPORTATION DISTRICT, TRANSFERING OWNERSHIP OF THE REGIONAL STORMWATER POND AND OUTFALL FROM THE REGIONAL TRANSPORTATION DISTRICT TO THE CITY WHEREAS, the Regional Transportation District wishes to transfer ownership of the Regional Stormwater Pond and Outfall to the City; and WHEREAS, the City has negotiated a second amendment to the intergovernmental agreement with the Regional Transportation District; NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that: 1. A Second Amendment to the Intergovernmental Agreement is Approved The Gold Line Corridor Local Agency Contribution Intergovernmental Agreement between the City and the Regional Transportation District, transferring ownership of the Regional Stormwater Pond and Outfall is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same. 2. Effective Date ____________. This Resolution shall be effective immediately upon adoption. DONE AND RESOLVED this _____ day of ____________, 2018. Bud Starker, Mayor ATTEST: Janelle Shaver, City Clerk ATTACHMENT 1 SECOND AMENDMENT TO CITY OF WHEAT RIDGE GOLD LINE CORRIDOR LOCAL AGENCY CONTRIBUTION INTERGOVERNMENTAL AGREEMENT This Second Amendment to City of Wheat Ridge Gold Line Corridor Local Agency Contribution Intergovernmental Agreement (this “Second Amendment”) is made this ____ day of ____________, 2018, (the “Effective Date”) by and between the CITY OF WHEAT RIDGE (the “City”), a home rule municipal corporation of the State of Colorado organized pursuant to Article XX of the Colorado Constitution and the REGIONAL TRANSPORTATION DISTRICT (“RTD”), a political subdivision of the state of Colorado organized pursuant to the Regional Transportation Act, C.R.S. 32-9-101, et seq. The City and RTD may hereinafter be referred to as a “Party” and collectively as the “Parties.” RECITALS A. RTD is statutorily authorized to develop, maintain, and operate a mass transportation system for the benefit of the inhabitants of RTD; B. The City is authorized by its Charter and RTD is authorized by its enabling statute to enter into this Second Amendment; C. Pursuant to the Colorado Constitution, Article XIV, Section 18(2)(a), and C.R.S. 29-1-201, et seq., the Parties may cooperate or contract with each other to provide any function, service or facility lawfully authorized to each, and any such contract may provide for sharing of costs; D. The Parties have previously entered into that City of Wheat Ridge Gold Line Corridor Local Agency Contribution Intergovernmental Agreement dated June 23, 2011 (the “Original IGA”) as amended by a First Amendment to City of Wheat Ridge Gold Line Corridor Local Agency Contribution Intergovernmental Agreement dated September 29, 2014 (the “First Amendment,” and together with the Original IGA, the “IGA”), with respect to RTD's construction and operation of the Wheat Ridge • Ward Road Station on the Gold Line commuter rail corridor; and E. The Parties wish to amend certain provisions of the IGA with respect to the stormwater pond and outfall and to clarify that the stormwater pond is a Regional Stormwater Pond. AGREEMENT NOW, THEREFORE, the City and RTD in consideration of the mutual promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, agree as follows: 1. This Second Amendment is supplemental to the IGA and all terms, conditions, and provisions thereof, unless specifically modified herein, are to apply to this Second Amendment as though they were expressly re-written, incorporated, and included herein. Unless otherwise ATTACHMENT 2 2 indicated, all capitalized terms contained in this Second Amendment shall have the same meaning as given to them in the IGA. Except as amended hereby, the IGA shall continue in full force and effect. 2. The IGA is and shall be modified, altered, and changed in the following respects only: 2.1 Section 1.4 is hereby modified by the addition of the following exhibits: k. Exhibit K: Regional Stormwater Pond and Easement Parcels (GL-52), (PE-52 REV1), (PE-95), (PE-96), (PE-96A); l. Exhibit L: Regional Stormwater Pond Drawing; m. Exhibit M: Quitclaim Deed and Reserved Easement for Parcel GL-52; n. Exhibit N: Outfall Drawing; o. Exhibit O: State Land Board Right-Of-Way Contract and Assignment Thereof to the City; p. Exhibit P: Partial Assignments for Easement Parcels (PE-52 Rev1), (PE-95), (PE-96), and (PE-96A); and 2.2 Section 6.3 is hereby deleted in its entirety and replaced with the following: Ward Road Station Stormwater Facilities. RTD has constructed stormwater facilities, including storm sewer, in accordance with City Standards for the Ward Road Station as part of the Project. The design of the Ward Road Station facilities allows the system to tie into the OSP Drainage Conveyance System. See Exhibit D (IGA Plans) for the location and conceptual design of the Ward Road Station Stormwater Facilities. Further description of maintenance responsibilities is discussed in Section 13 (“Operation and Maintenance”) of this IGA. Water quality and detention for Ward Road Station may be provided at the station or at the Regional Stormwater Pond, or at a combination of both locations. 2.3 Section 6.5 is hereby deleted in its entirety and replaced with the following: Regional Stormwater Pond and Outfall. In order to mitigate potential impacts to downstream properties due to the increased flow across the track corridor from increased drainage system capacity, RTD acquired the pond parcel (the “Pond Parcel”) described and depicted on Exhibit K and designed and constructed a regional stormwater pond substantially as indicated on Exhibit L (the “Regional Stormwater Pond”) on the Pond Parcel. a. The Regional Stormwater Pond was designed to minimize property and environmental impacts in order to expedite the FTA approval process. The Regional Stormwater Pond was designed to the UDFCD standards required for UDFCD maintenance 3 eligibility. Upon completion of the Regional Stormwater Pond and final acceptance by the City, as evidenced by a letter written by RTD and approved by the City (the “Final Acceptance”), RTD will convey the Pond Parcel to the City by quitclaim deed in substantially the form attached hereto as Exhibit M. Upon such conveyance, the City will own, operate and maintain the Regional Stormwater Pond. RTD also acquired a permanent road easement (“PE-52 REV1”), as described and depicted on Exhibit K for pond access and maintenance. RTD will partially assign PE-52 REV1 to the City upon Final Acceptance in substantially the form attached hereto as Exhibit P. b. Due to the lack of an existing outfall from the proposed location for the Regional Stormwater Pond, an outfall (the “Outfall”) was built as part of the Project. The Outfall conveys flows from the Regional Stormwater Pond to the existing storm drainage conveyance system at the intersection of Miller Street and 50th Avenue, as depicted in Exhibit N. RTD designed and constructed the Outfall, consisting of a combination of open channel and storm sewer pipes, partially within (i) City right-of-way of West 50th Avenue (the “City ROW”); (ii) parcels PE-95, PE-96, and PE-96A described in Exhibit K (collectively the “RTD Easement Parcels”) for which RTD obtained easements for the Outfall (the “Outfall Easements”), and (iii) State Land Board property pursuant to the State Land Board Right-Of-Way Contract assigned to the City attached hereto as Exhibit O (the “SLB Property”). c. The Outfall was designed to the UDFCD standards required for UDFCD maintenance eligibility. Since the Outfall has been completed, RTD will partially assign the Outfall Easements to the City in substantially the forms attached hereto as Exhibit P and ownership of the Outfall will be transferred to the City upon Final Acceptance, whereupon the City will be responsible for operation and maintenance of the Outfall. d. In the event the City does not maintain or does not cause a third party to maintain the Outfall or Regional Stormwater Pond, the City hereby acknowledges RTD’s access rights to the Pond Parcel, City ROW, and the RTD Easement Parcels to maintain the Outfall and the Regional Stormwater Pond. Except in the case of an emergency where RTD determines that such action cannot wait, RTD shall provide thirty (30) days prior written notice to the City in the event that RTD determines that maintenance, repair, and/or replacement related to the Regional Stormwater Pond or the Outfall is necessary to protect RTD operations. In the event the City does not thereupon commence repair or replacement as needed, RTD or RTD’s contractor may perform such maintenance, repairs or replacement. In the event emergency repairs are performed by RTD or RTD’s contractor pursuant to this paragraph, RTD shall as soon as possible, but no later than 24 hours after it commences such emergency repairs, inform the City and permit the City to assist in or take over such repairs. The City shall be responsible for and shall pay the commercially reasonable costs of any maintenance, repair, and/or replacement performed by RTD within 30 days of a receipt of invoice and supporting documentation. This paragraph shall survive expiration or termination of the IGA. This paragraph does not limit the rights of RTD and RTD’s contractor to the easement over Parcel GL-52 for general access, ingress, egress, and inspection of the Outfall and the Regional Stormwater Pond. 4 e. RTD shall reserve an easement over Parcel GL-52 for RTD and its contractors in substantially the form attached hereto as Exhibit M, which allows access from Robb Street to the Outfall structure located in the northeast quadrant of the Regional Stormwater Pond. RTD or RTD’s contractor may operate, maintain, repair, and/or replace the commuter rail drainage infrastructure for the Project only as permitted by and limited by Section 2.3.d hereof. 2.4 Section 7.2.b. is hereby deleted in its entirety. 2.5 Section 13.1.b. is hereby deleted in its entirety. 2.6 This Second Amendment may be executed in counterparts. Signatures on separate originals will constitute and be of the same effect as signatures on the same original. Electronic and faxed signatures will constitute original signatures. [signatures on following pages] 5 IN WITNESS WHEREOF, the Parties have executed this Second Amendment on the day first above written. CITY OF WHEAT RIDGE, a home rule municipal corporation of the State of Colorado By: ________________________ Name: ______________________ Title: ______________________ Date: ______________________ Approved as to form for the City: By: ________________________ Name: ______________________ Title: ______________________ Date: ______________________ STATE OF COLORADO ) ) ss. COUNTY OF DENVER ) The foregoing instrument was acknowledged before me this _____ day of _________________, 2018, by _____________________, as ___________ of the City of Wheat Ridge, a home rule municipal corporation of the State of Colorado, on its behalf. WITNESS my hand and official seal. My commission expires: ____________. (S E A L) ____________________________________ Notary Public 6 REGIONAL TRANSPORTATION DISTRICT a political subdivision of the State of Colorado By: ________________________ David A. Genova General Manager and CEO Date: ____________ Approved as to form for RTD: By: ________________________ Aimée Beckwith Associate General Counsel Date: ____________ STATE OF COLORADO ) ) ss. CITY AND COUNTY OF DENVER ) The foregoing instrument was acknowledged before me this _____ day of ______________, 2018, by David A. Genova as General Manager and CEO of the Regional Transportation District, a political subdivision of the State of Colorado, on its behalf. WITNESS my hand and official seal. My commission expires: ____________. (S E A L) ____________________________________ Notary Public 7 Exhibit K Regional Stormwater Pond and Easements Parcels (GL-52), (PE-52 REV1), (PE-95), (PE-96), (PE-96A) 8 Exhibit L Regional Stormwater Pond Drawing 9 Exhibit M Quitclaim Deed and Reserved Easement for Parcel GL-52 10 Exhibit N Outfall Drawing 11 Exhibit O State Land Board Right-Of-Way Contract and Assignment Thereof to the City 12 Exhibit P Partial Assignments of Easements Parcels (PE-52 Rev1), (PE-95), (PE-96), and (PE-96A) RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Senior Manager Real Property 1560 Broadway, Suite 6500 Denver, CO 80202 1 RESERVED EASEMENT AGREEMENT THIS RESERVED EASEMENT AGREEMENT (this “Agreement”) is made and entered into as of the ____ day of ____________, 2018, by and between the CITY OF WHEAT RIDGE (“Grantor”), a municipal corporation in the State of Colorado, whose legal address is 7500 West 29th Avenue, Wheat Ridge, Colorado, 80033 and the REGIONAL TRANSPORTATION DISTRICT (“Grantee”), a political subdivision of the State of Colorado, whose legal address is 1660 Blake Street, Denver, Colorado 80202-1399. Grantor and Grantee are each individually, a “Party” and collectively, the “Parties.” RECITALS A. Grantor is the owner of certain real property as described in Exhibit A attached hereto and incorporated herein (the “Real Property”). B. Grantee owns property adjacent to the Real Property as described in Exhibit B attached hereto and incorporated herein (the “RTD Property”) on which the Grantee operates commuter rail. C. Grantor and Grantee have entered into that certain “Second Amendment to City of Wheat Ridge Gold Line Corridor Local Agency Contribution Intergovernmental Agreement,” dated as of _________, 2018 (the “Second Amendment to Wheat Ridge IGA”), Section 2.3.d of which provides: “In the event the City does not maintain or does not cause a third party to maintain the Outfall or Regional Stormwater Pond, the City hereby acknowledges RTD’s access rights to the Pond Parcel, City ROW, and the RTD Easement Parcels to maintain the Outfall and the Regional Stormwater Pond. Except in the case of an emergency where RTD determines that such action cannot wait, RTD shall provide thirty (30) days prior written notice to the City in the event that RTD determines that maintenance, repair, and/or replacement related to the Regional Stormwater Pond or the Outfall is necessary to protect RTD operations. In the event the City does not thereupon commence repair or replacement as needed, RTD or RTD’s contractor may perform such maintenance, repairs or replacement. In the event emergency repairs are performed by RTD or RTD’s contractor pursuant to this paragraph, RTD shall as soon as possible, but no later than 24 hours after it commences such emergency repairs, inform the City and permit the City to assist in or take over such repairs. The City shall be responsible for and shall pay the commercially reasonable costs of any maintenance, repair, and/or replacement performed by RTD within 30 days of a receipt of invoice and supporting documentation. This paragraph shall survive expiration or termination of the IGA. This paragraph does not limit the rights of RTD and RTD’s contractor to the easement over Parcel GL-52 for general access, ingress, egress, and inspection of the Outfall and the Regional Stormwater Pond.” D. The RTD Property and the Real Property (collectively, the “Properties”) share a common boundary. ATTACHMENT 3 2 E. Grantor acquired the Real Property from Grantee pursuant to a Quitclaim Deed of even date herewith, which Quitclaim Deed is subject to a Reserved Easement on, across and over the entirety of Real Property for the purposes of vehicular and pedestrian access (the “Easement Area”). F. Grantee desires to utilize the Easement Area for ingress and egress over and across the Real Property at any time to inspect, operate, maintain, repair, remove, replace, relocate, install, construct and reconstruct the commuter rail drainage infrastructure related to the detention pond and outfall structure located on the Real Property to protect Grantee’s rail operations (collectively, the “Drainage Infrastructure”), all as more particularly described herein, and as limited by the Second Amendment to Wheat Ridge IGA. AGREEMENT In consideration of the mutual covenants and undertakings set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows: I. GRANT. Grantor hereby grants to Grantee, its heirs, successors and assigns, and its officers, directors, employees, contractors, agents and invitees, a permanent, non-exclusive easement (the “Easement”) on, across and over the Easement Area for the purpose of vehicular and pedestrian ingress and egress to and from the RTD Property. The Easement shall be an easement appurtenant to the RTD Property, shall run with the land, and shall inure to the benefit of Grantee’s heirs, successors and assigns, subject to the conditions set forth herein. II. RESERVED RIGHTS. Grantor retains the right to use and occupy the Easement Area insofar as such use and occupancy is consistent with and does not impair the Grantee’s use of the Easement. III. USE. Pursuant to and within the limitations of Section 2.3.d of the Second Amendment to Wheat Ridge IGA, Grantee may operate, maintain, repair and replace the Drainage Infrastructure in the event of a drainage problem affecting Grantee’s rail operations. Grantee shall use commercially reasonable efforts to avoid causing any damage or harm to any of the Drainage Infrastructure. Grantee shall use commercially reasonable efforts to provide Grantor with prior notice of any such anticipated damage or harm to the Drainage Infrastructure, except in the case of an emergency where Grantee reasonably determines that such action cannot wait, in which event Grantee shall provide Grantor with reasonable notice (at the address set forth above) as is practical under the circumstances. IV. MAINTENANCE. Grantor covenants and agrees to operate and maintain the Real Property and the Drainage Infrastructure thereon at Grantor’s sole cost and expense, in a good condition and state of repair. V. NON-INTERFERENCE. Grantor, its successors and assigns, covenants that the Easement Area shall not be used, nor permitted to be used, by Grantor in any manner which interferes with or damages the Drainage Infrastructure, or which unreasonably interferes with the installation, maintenance, repair, operation, removal or replacement of the Drainage Infrastructure. Likewise, Grantee, for itself, its successors and assigns, covenants that it will not interfere with any 3 Grantor’s use and operation of the Real Property except to the extent permitted by Section 2.3.d of the Second Amendment to Wheat Ridge IGA. VI. DEFAULT. In the event of a default by either Party under this Agreement in the observance or performance of any of the covenants or other provisions of this Agreement to be observed or performed by such Party, if such default is not cured within sixty (60) days after notice to defaulting Party (or if such default is incapable of cure within such 60-day period and defaulting Party commences to cure within such 60-day period and thereafter diligently and continuously takes action to effect a cure), the non-defaulting Party shall have the following remedies: (a) to cure, if capable of cure, the breach by the defaulting Party, with the right of reimbursement from the defaulting Party for all reasonable costs and expenses incurred in connection with such cure; (b) an action for specific performance and/or injunction; and (c) an action for actual damages. No breach of this Agreement shall entitle any party to consequential, incidental, economic, treble or punitive damages or to cancel, rescind, or otherwise terminate this Agreement, but such limitation shall not affect in any manner any other rights or remedies which such Party may have by reason of any breach of this Agreement. VII. LIABILITY. The Parties agree that both Parties, their officers, officials, and employees, are relying on, and do not waive or intend to waive by any provisions of this, the monetary limitations or any other rights, immunities and protections provided by the Colorado Governmental Immunity Act, C.R.S. §§ 24-10-101 to 120, or otherwise available to either Party of their officers, officials and employees. VIII. ASSIGNMENT AND ABANDONMENT. The Easement, or any part thereof or interest therein, may not be assigned by Grantee without the prior written consent of Grantor; provided that Grantee’s contractors may perform any permitted activities of Grantee under this Agreement. Any assignment in violation of this section shall be null and void. In case of permanent abandonment of all or any part of the Easement, all right, privileges and interest granted herein shall automatically terminate. IX. MECHANIC’S LIENS. Neither Party shall permit any mechanic’s liens to be placed upon the Easement Area for any work performed in conjunction with the maintenance and repair of the Drainage Infrastructure. Should any liens be filed against the Easement Area, the Party causing such lien to be created shall cause such lien to be removed within thirty (30) days or a bond shall be filed with the appropriate court to obtain a release of the lien. If the lien is not removed or bonded over by the Party causing the lien, the other Party may file a bond for the removal of the lien, and shall be reimbursed for the full cost of such bond. X. NOTICES. All notices and other communications required or permitted under this Agreement shall be in writing and shall be (a) personally delivered, (b) deposited with a nationally recognized overnight delivery service that routinely issues receipts, or (c) given by registered or certified mail. Any such notice or other communication shall be effective when such notice is delivered to the addresses set forth below and received or refused by the addressee: 4 Grantor: Grantee: Regional Transportation District Senior Manager of Real Property 1560 Broadway, Suite 650 Denver, CO 80202 with a copy to: General Counsel 1660 Blake Street Denver, CO 80202 Any Party, by ten (10) days’ prior written notice given as set forth above, may change the address to which future notices or other communications intended for such Party shall be sent. XI. MODIFICATION. This Agreement and the Easement, rights and obligations hereby imposed may not be modified, amended, changed, cancelled or terminated in any manner without the express written consent of the Parties hereto, their successors or assigns. XII. ENTIRE AGREEMENT. This Agreement constitutes and incorporates the entire agreement among the Parties hereto concerning the subject matter of this Agreement and supersedes any prior agreements concerning the subject matter hereof. XIII. SEVERABILITY. If any term or provision of this Agreement or the application thereof to any person or circumstance should to any extent be invalid or unenforceable, the remainder of this Agreement and the application of such term or provision to persons or circumstances other than those to which it is held invalid or unenforceable will not be affected thereby, and each term and provision of this Agreement will be valid and enforceable to the fullest extent permitted by law. XIV. SUCCESSORS AND ASSIGNS/COVENANTS RUN WITH LAND. The terms and conditions of this Agreement bind and inure to the benefit of the Parties, and their respective successors, assigns and personal representatives. The Easement granted herein shall constitute a covenant running with the land and shall bind Grantor’s Real Property described herein and inure to the benefit of and be binding upon the Parties, their grantees, and respective successors and assigns, and any persons claiming by, through or under them. XV. NO WAIVER. No provision of this Agreement may be waived except by written instrument signed by the Party to be charged with such waiver. Waiver by any Party of any agreement, condition, or provision contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other agreement, condition, or provision contained in this Agreement. XVI. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Colorado, without reference to conflicts of law principles. 5 XVII. AUTHORIZATION. Each Party is authorized and empowered to execute this Agreement and all necessary corporate or partnership action has been taken to authorize execution of this Agreement. XVIII. EXECUTION. The Parties shall execute and deliver such further documents as may be reasonably required in order to effect the intent of this Agreement. XIX. COUNTERPARTS. This Agreement may be executed in counterparts, each of which shall be deemed to constitute an original and all of which when taken together shall constitute one and the same instrument; provided, however, that this Agreement will not become binding upon any Party unless and until executed (whether or not in counterpart) by all the Parties. [Signatures on following pages] 6 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written. GRANTOR: CITY OF WHEAT RIDGE, a municipal corporation in the State of Colorado By: ______________________________ Name: ______________________________ Title: ______________________________ Date: ___________ STATE OF COLORADO ) ) s s. COUNTY OF JEFFERSON ) The foregoing instrument was acknowledged before me this ___ day of __________________ 2018, by __________________, as ________________ for the City of Wheat Ridge. Witness my hand and official seal. My commission expires: ______________________________ Notary Public 7 GRANTEE: REGIONAL TRANSPORTATION DISTRICT, a political subdivision of the State of Colorado By: ______________________________ Henry J. Stopplecamp, P.E. AGM, Capital Programs Date: ___________ STATE OF COLORADO ) ) s s. CITY AND COUNTY OF DENVER______) The foregoing instrument was acknowledged before me this ___ day of __________________ 2018, by Henry J. Stopplecamp, P.E., as Assistant General Manager, Capital Programs for the Regional Transportation District. Witness my hand and official seal. My commission expires: ______________________________ Notary Public Approved as to legal form for RTD: By: ____________________________ Aimée J. Beckwith Associate General Counsel Date: __________ 8 Exhibit A to Reserved Easement Agreement Grantor’s Real Property 9 Exhibit B to Reserved Easement Agreement RTD Property CO L U M B I N E B A S I N S T O R M S E W E R AT T A C H M E N T 4 ITEM NO: DATE: August 27, 2018 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 53-2018 - A RESOLUTION IN SUPPORT OF REAUTHORIZATION OF AND FULL FUNDING FOR THE LAND AND WATER CONSERVATION FUND PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ City Manager ISSUE: The Land and Water Conservation Fund (LWCF) was initially authorized in 1965 by the President and Congress to conserve parks, open space, wildlife habitat, and enhance recreational opportunities through the development of outdoor amenities. The Fund will expire on September 30, 2018. This resolution is in support of reauthorization of and full funding for the Fund. PRIOR ACTION: None FINANCIAL IMPACT: The City of Wheat Ridge has received funding from the LWCF for Anderson Park and the Anderson Park Swimming pool and most recently $124,000 for trail repair in Johnson Park. BACKGROUND Created by Congress in 1964, the Land and Water Conservation Fund (LWCF) was a bipartisan commitment to safeguard natural areas, water resources and cultural heritage, and to provide recreation opportunities to all Americans. National parks like Rocky Mountain, the Grand Canyon, and the Great Smoky Mountains, as well as national wildlife refuges, national forests, rivers and lakes, community parks, trails, and ball fields in every state were set aside for Americans to enjoy because of federal funds from the Land and Water Conservation Fund (LWCF). 7. Council Action Form – Reauthorization of LWCF August 27, 2018 Page 2 Every year, $900 million in royalties paid by energy companies drilling for oil and gas on the Outer Continental Shelf (OCS) are put into this fund. The money is intended to protect national parks, areas around rivers and lakes, national forests, and national wildlife refuges from development, and to provide matching grants for state and local parks and recreation projects. Over the years, LWCF has also grown and evolved to include grants to protect working forests, wildlife habitat, critical drinking water supplies and disappearing battlefields, as well as increased use of easements. RECOMMENDED MOTION: “I move to approve Resolution No. 53-2018, a resolution in support of reauthorization of and full funding for the Land and Water Conservation Fund.” Or, “I move to table indefinitely Resolution No. 53-2018, a resolution in support of reauthorization of and full funding for the Land and Water Conservation Fund for the following reason(s) .” REPORT PREPARED/REVIEWED BY: Patrick Goff, City Manager ATTACHMENTS; 1. Resolution No. 53-2018 2. Colorado Land and Water Use Fact Sheet 3. Gov. Hickenlooper LWCF Support Letter CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 53 Series of 2018 TITLE: A RESOLUTION IN SUPPORT OF REAUTHORIZATION OF AND FULL FUNDING FOR THE LAND AND WATER CONSERVATION FUND WHEREAS, The Land and Water Conservation Fund (LWCF), established by Congress in 1964, is one of the most successful government programs in preserving our country’s precious natural and cultural resources and improving equitable access to the outdoors in urban and rural communities, which is essential to Colorado’s health, culture, economic opportunity and the future of our children and grandchildren; and WHEREAS, LWCF has been instrumental in creating opportunities for Coloradans in urban, suburban, and rural areas to get outdoors. It has been a critical tool in conserving national parks and historic sites; national wildlife refuges and monuments; watersheds; working forests; wildlife areas; and state and local parks, trails and ball fields; and WHEREAS, LWCF is based on the simple premise that as we extract natural resources that belong to our nation – offshore oil and gas – we should in turn protect and invest in onshore resources for future generations; and WHEREAS, LWCF takes a portion of royalties from offshore oil and gas development and invests that money in protecting America’s important public lands for future generations – be that an iconic national park or an urban playground; and WHEREAS, though LWCF is authorized to receive $900 million annually, this cap has been met only twice during the program’s nearly five decades of existence and, instead of being fully funded, nearly every year Congress diverts much of this funding to purposes other than conserving our most important lands and waters; and WHEREAS, despite receiving only a fraction of its intended funding over the last 53 years, LWCF has led to the protection of land in every state and nearly every county, has improved access to these public lands, and has provided matching grants for the creation of more than 41,000 state and local park projects; and WHEREAS, LWCF supports and maintains the economic asset that our federal, state and local public lands represent. Hunting, fishing, camping, hiking, paddling and other outdoor recreation activities contribute a total of $28 billion annually to the Colorado’s economy and support 229,000 jobs in our state (source: Outdoor Industry Association, 2017). Whether manufacturing, retail or service related, most of these jobs are sustainable resource or tourism-based jobs and cannot be exported; and ATTACHMENT 1 WHEREAS, Colorado has received more than 980 state side LWCF grants to local governments and state parks, including more than 80 grants to Jefferson County alone, totaling over $268 million and touching nearly all of the state’s counties; and WHEREAS, over the last 53 years, LWCF funding has contributed to the enhancement of local parks and recreational opportunities that are part of the fabric of the City of Wheat Ridge, including Anderson Park, the Anderson Park Swimming Pool, numerous parks and green spaces in nearby Denver, Lakewood, Golden and Arvada, as well as the protection of iconic landscapes in the Great Sand Dunes National Park, Uncompahgre, Arapahoe-Roosevelt, Gunnison and Rio Grande National Forests, and Canyon of the Ancients National Monument. WHEREAS, the parks, trails, and recreation projects dependent upon LWCF funding are green spaces that contribute to the health and well-being of Colorado families; and WHEREAS, the Land and Water Conservation Fund was initially authorized in 1965 by the President and Congress and will expire on September 30, 2018; and NOW, THEREFORE, BE IT RESOLVED, that the City of Wheat Ridge expresses support for and urges Congress to act swiftly to enact full funding for and permanent reauthorization of the Land and Water Conservation Fund given the important contributions it makes to our nation’s and Colorado’s health, well-being, economic opportunity and access to our nation’s natural treasures; and: BE IT FINALLY RESOLVED, that a copy of this resolution shall be forwarded to the entire Colorado Congressional Delegation to show support for the fully funding and permanent reauthorization of the Land and Water Conservation Fund. DONE AND RESOLVED this 27th day of August, 2018. Bud Starker, Mayor ATTEST: Janelle Shaver, City Clerk LWCF Success in Colorado The Land and Water Conservation Fund (LWCF) has provided funding tohelp protect some of Colorado’s most special places and ensurerecreational access for hunting, fishing and other outdoor activities.Colorado has received approximately $268 million in LWCF funding over the past five decades, protecting places such as the Great Sand Dunes National Park, Uncompahgre, Arapahoe-Roosevelt, Gunnisonand Rio Grande National Forests, and Canyon of the Ancients NationalMonument. Forest Legacy Program (FLP) grants are also funded under LWCF, to help protect working forests. The FLP cost-share funding supportstimber sector jobs and sustainable forest operations while enhancingwildlife habitat, water quality and recreation. For example, the FLPcontributed to places such as the Catspaw Ranch along the headwaters of the Navajo River in Southern Colorado and Ben Delatour Scout Ranch along the Front Range near Fort Collins. The FLP assists statesand private forest owners to maintain working forest lands throughmatching grants for permanent conservation easement and feeacquisitions, and has leveraged approximately $22.6 million in federal funds to invest in Colorado’s forests, while protecting air and waterquality, wildlife habitat, access for recreation and other public benefitsprovided by forests. LWCF state assistance grants have further supported hundreds of projects across Colorado’s state and local parks including trailsdevelopment in Lory and Cheyenne Mountain State Parks and parkacquisitions at Golden Gate Canyon, Boyd Lake, and Roxborough StateParks. Economic BenefitsActive outdoor recreation is an important part of the Coloradoeconomy. The Outdoor Industry Association has found that activeoutdoor recreation generates $28 billion in consumer spending inColorado, 229,000 jobs which generate $9.7 billion in wages and salaries, and produces $2 billion annually in state and local tax revenue.Further, the U.S. Census reports that each year over 2.2 million peoplehunt, fish, or enjoy wildlife-watching in Colorado, contributing $3 billionin wildlife recreation spending to the state economy. LWCF Funded Places in ColoradoFederal Program Arapaho NF/Arapaho NRAArkansas River SRMABaca Ranch/NWRBlack Canyon of the Gunnison NPBlanca Wildlife Habitat AreaCanyons of the Ancients NMColorado Canyons NCAColorado NWRs & NFsColorado NMCO River/Ruby Canyon NCAComanche Nat GrasslandCross Mountain NCACross Mountain Ranch Hunting &Fishing AccessDominguez-Escalante NCAGarden Park Fossil AreaGolden Bair RanchGrand Mesa Slopes SMAGreat Sand Dunes NPGunnison Basin ACECGunnison Gorge NCAGunnison NFLake Fork of Gunnison SMAMcIntire Spring/Conejos RiverMesa Verde NPPerins Peak WHAPowderhorn WSARio Grande NFRocky Mountain NPRoosevelt NFRuby Mountain Sand Creek Massacre NHSSan Miguel River*Sangre de Cristo CATwo Ponds NWRUnaweep/Tabeguache NSBUncompahgre/San Juan NFUpper Huerfano River EMAUpper Colorado River SRMAWhite River NFFederal Total $ 183,900,000 Forest Legacy Program $ 22,600,000Habitat Conservation(Sec. 6)$ 1,750,000State Program Total State Grants $60,000,000 Total $268,250,000 *multistate project COLORADO Our Land, Our Water, Our Heritage SUPPORT PERMANENT REAUTHORIZATION AND FULL FUNDING FOR THE LAND AND WATER CONSERVATION FUND ATTACHMENT 2 LWCF is a simple idea: that a portion of offshore drilling fees should be used to protect important land and water for all Americans. These are not taxpayer dollars. Unfortunately, the promise of LWCF has been broken. The program is authorized to receive up to $900 million each year—but most of these funds have been diverted elsewhere. Now is the time to fix this and ensure that funds retained in the LWCF account are used for their intended conservation and recreation purposes. LWCF supports the acquisition of land and conservation easements to protect our national parks, wildlife refuges, forests, trails, and BLM sites, grants funds to the states for local and state park needs, protects critical wildlife habitat, watersheds and recreational access, and conserves working farms, ranches and forestlands that enhance local economies. LWCF in ColoradoCross Mountain RanchLWCF funding in FY2013 was used to acquire the 920 acre Cross MountainRanch on the Yampa River in northwest Colorado. Previously, access to thearea was difficult at best because the only feasible routes were throughprivate property or by boat. Now, the conservation lands, as well as theaccess they provide, are open to all hunters, anglers, boaters, hikers andother outdoor recreationists. The project area includes 2.8 miles of frontageon the Yampa River and provides habitat to 400 elk (including a largenumber of trophy bulls), mule deer and all four species of Colorado warm-water fish. Fiscal Year 2019 Agency Priority Project List for Colorado The Fiscal Year 2019 President’s Budget:The President’s Fiscal Year 2019 Budget proposal would gut the Land and Water Conservation Fund, reducing the program's budget by over 100% from enacted levels. Under this proposal, no projects would be funded for federal land conservation at America’s National Parks, National Forests, National Wildlife Refuges, and other public lands. State grant programs to support local recreation facilities, state parks, wildlife habitat, and other community conservation priorities would also be completely wiped out. Without robust LWCF funding in FY 2019, Colorado’s conservation and outdoor recreation needs could be put on hold or lost forever. FY18 Enacted vs. FY19 Budget Request Comparison *proposed rescission of already appropriated LWCF fundswww.lwcfcoalition.org For more information:Amy Lindholm, alindholm@outdoors.org Step House, Mesa Verde NPCredit: NPS Note - All approximate totals derived from appropriations bills- Forest Legacy Program & Sec. 6 funded from LWCF starting in 2004 Agency Project Amount Delegation BLM Gold Belt Access $2,400,000 Bennet, Gardner/ Lamborn BLM Dolores River $400,000 Bennet, Gardner/Tipton FWS San Luis Valley CA $2,000,000 Bennet, Gardner/Tipton FS Union Park; Grand Mesa/Uncompahgre/Gunnison $2,000,000 Bennet, Gardner/Tipton FS White River Recreation Ehancenement; White River $1,000,000 Bennet, Gardner/Polis, Tipton Agency/Program FY18 Enacted Funding FY19 President’s Budget National Park Service $46,935,000 - $1,212,000* Bureau of Land Management $24,916,000 - $6,608,000* U.S. Forest Service $64,337,000 - $17,000,000* Fish and Wildlife Service $53,839,000 $6,953,000 Sec. 6 Habitat Conservation $19,638,000 $0 Forest Legacy Program $67,025,000 - $4,000,000* Highlands Conservation Act $10,000,000 $0 American Battlefield Protection $10,000,000 $0 State & Local Assistance $124,006,000 $0 TOTAL $425,000,000 - $12,867,000* July 24, 2018 The Honorable Michael Bennet The Honorable Cory Gardner United States Senate United States Senate The Honorable Diana DeGette The Honorable Jared Polis United States House of Representatives United States House of Representatives The Honorable Scott Tipton The Honorable Ken Buck United States House of Representatives United States House of Representatives The Honorable Doug Lamborn The Honorable Mike Coffman United States House of Representatives United States House of Representatives The Honorable Ed Perlmutter United States House of Representatives Dear Honorable Members of the Colorado Congressional Delegation: I write to express my strong support for permanent reauthorization of the Land and Water Conservation Fund (LWCF), including dedicated full funding. Special thanks to Senators Bennet and Gardner for your leadership in crafting a bill that accomplishes these goals. And I urge all your support in Congress to pass a bipartisan agreement on this critical issue expeditiously. The LWCF has proven vital for serving the increasing need for outdoor recreation opportunities in Colorado—one of the fastest growing states in the nation. It is difficult to imagine a federal program that has been more important to preserving Colorado’s recreational and outdoors heritage than the LWCF. However, unless Congress acts soon, the LWCF will expire on September 30th. This would be a tremendous loss to Coloradans, and to all Americans who love the outdoors. As you know, the LWCF was established by Congress in 1964 to conserve parks, open space, wildlife habitat, and enhance recreational opportunities through the development of outdoor amenities. Over the years, the LWCF has supported many of our outstanding state and local parks, such as the new Montbello Open Space Park which will connect children in Northeast Denver with nature. Nationally, the program has provided cost-share funding to secure habitat for threatened and endangered species, as well as to sustainably manage forests for water quality protection and timber production. Finally, funds from the LWCF have improved access to our iconic federally-managed public lands, including Rocky Mountain National Park and White River National Forest. These sites are national treasures that draw visitors from across the country and around the globe each year. ATTACHMENT 3 Altogether, we estimate that Colorado has received nearly $270 million from the LWCF over the past five decades, protecting places such as the Great Sand Dunes National Park, Uncompahgre, Arapaho-Roosevelt, Gunnison, and Rio Grande National Forests, and Canyon of the Ancients National Monument. LWCF funds are an integral source of funding for trail and outdoor recreation development across Colorado. Each year, the State Trails Committee and Colorado Parks and Wildlife’s State Trails Program administer approximately $3.5 - $4 million in non-motorized trail grant funding which consists of funding from Great Outdoors Colorado, the Recreational Trails Program, and the LWCF. The State Trails Program currently receives approximately $1.6 million of LWCF funds per year to fund non-motorized trail grants to local recreation projects across the state. These investments have significantly contributed to the state’s outdoor recreation economy. According to a recent economic analysis, outdoor recreation in Colorado generates $28 billion in consumer spending, contributing $2 billion in state and local tax revenue. It also directly supports 229,000 jobs which provide $9.7 billion in wages and salaries to Coloradans. Losing the LWCF would be a considerable blow to this vital sector of our economy which depends on increasing public recreational access to the outdoors. Not surprisingly, more than 70% of Coloradans already participate in outdoor recreation each year. However, more can and should be done to improve access to the outdoors. Among the priorities during my Administration is the “Colorado the Beautiful” initiative, which seeks to provide all Coloradans with access to a trail, park, or open space within ten minutes of their home. It will ensure that everyone can enjoy the state’s incredible natural beauty and have unparalleled outdoor recreation opportunities. The availability of support from the LWCF for public recreational access projects is crucial to the success of “Colorado the Beautiful,” which will benefit millions of residents and visitors alike. With fewer than three months until its authorization is scheduled to expire, time is running out to ensure that Coloradans and all Americans continue to enjoy the benefit of the LWCF. I ask for your leadership in Congress to pass legislation that permanently reauthorizes and dedicates full funding to the LWCF. Thank you for your consideration. Sincerely, John W. Hickenlooper Governor ITEM NO: DATE: August 27, 2018 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 54-2018 - A RESOLUTION AMENDING THE FISCAL YEAR 2018 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $18,000 FOR THE ACTION CENTER PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ City Manager ISSUE: Since 1968, The Action Center has helped hundreds of thousands of people in Jefferson County facing difficulties with issues related to hunger, homelessness and financial stability. The Center’s mission is to provide an immediate response to basic human needs and promote pathways to self-sufficiency. The Center has recently started a six-month campaign to raise $1.0 million to address a shortfall in meeting current financial needs. Approval of this resolution will amend the 2018 General Fund budget to provide an $18,000 contribution to The Action Center. PRIOR ACTION: The Action Center presented to City Council on August 6, 2018. Consensus was reached by City Council at the August 20, 2018 study session to contribute $18,000 towards The Action Center campaign. FINANCIAL IMPACT: The financial impact to the General Fund reserves is $18,000. There are adequate reserves to cover this appropriation. 8. Council Action Form – Budget Supplemental for The Action Center August 27, 2018 Page 2 BACKGROUND The Action Center has had a very good track record for many years as a nonprofit organization with a high level of privately funded support. The Executive Director and Board members have presented the following reasons for their current financial condition: • A recent capital campaign may have deterred attention from fundraising for ongoing operations. • The former Executive Director left and there was a vacancy for several months before Ms. Brier was hired and assumed leadership of the organization in June. • Development efforts associated with the former Executive Director’s personal attention contributed to the decline in contributed income. • In addition to the vacancy of the Executive Director, the former Development Director left as well and was vacant for four months leaving two key leadership positions vacant. • As a result of these conditions The Action Center depleted their cash reserves and now have a $1 million deficit. The Action Center presents their current request as a “one-time” ask based on the following actions that have been implemented: • The key leadership positions of Executive Director and Development Director have been filled; the new Development Director will begin her service next week. • The Executive Director and Board have restructured services by reducing expenditures approximately 20% from $4.9 million to $3.2 million which is consistent with their historical fundraising performance and therefore they believe is sustainable. • The service restructure included closing the 22-bed family shelter which provided “wrap around” supportive services to help families transition to permanent housing and employment and was very expensive to operate. • The strategy associated with the current campaign is to offset the cash loss and build an approximate two-month reserve. • Additional fundraising implemented by the new Development Director will be implemented to increase the two-month reserve. RECOMMENDATIONS: Staff recommends that City Council approve the supplemental budget appropriation. RECOMMENDED MOTION: “I move to approve Resolution No. 54-2018, a resolution amending the fiscal year 2018 General Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $18,000 for The Action Center.” Or, “I move to table indefinitely Resolution No. 54-2018, a resolution amending the fiscal year 2018 General Fund Budget to reflect the approval of a supplemental budget appropriation in the Council Action Form – Budget Supplemental for The Action Center August 27, 2018 Page 3 amount of $18,000 for The Action Center for the following reason(s) .” REPORT PREPARED/REVIEWED BY: Patrick Goff, City Manager ATTACHMENTS; 1. Resolution No. 54-2018 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 54 Series of 2018 TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2018 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $18,000 FOR THE ACTION CENTER WHEREAS, since 1968, The Action Center has helped hundreds of thousands of people in Jefferson County facing difficulties with issues related to hunger, homelessness and financial stability; and WHEREAS, the Center’s mission is to provide an immediate response to basic human needs and promote pathways to self-sufficiency; and WHEREAS, the Center has recently started a six-month campaign to raise $1.0 million to address a shortfall in meeting current financial needs; and WHEREAS, the City Council has agreed to contribute $18,000 to assist the Center in meeting their fundraising goal; and WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: Section 1. A transfer of $18,000 from General Fund undesignated reserves for a contribution to The Action Center to account 01-102-700-780 is hereby approved and revenues are amended accordingly. DONE AND RESOLVED this 27TH day of August, 2018. Bud Starker, Mayor ATTEST: Janelle Shaver, City Clerk ATTACHMENT 1