HomeMy WebLinkAbout02/06/2006
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STUDY SESSION AGENDA
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
MUNICIPAL BUILDING
7500 W. 29th Ave.
February 6. 2006
6:30 p.m.
APPROVAL OF AGENDA
Item 1.
Item 2.
Item 3.
Item 4.
Item 5.
Item 6.
Item 7.
a)
b)
Staff Reports
Outside Agency Reports
Note: This is an opportunity for Council Member
Representatives to Outside Agencies (DRCOG, WR2020,
CDBG, CML, JEC, WR Housing, etc ) to update the entire
Council on items of interest.
2006 Citizen Survey
Colorado Department of Transportation Resolution
Ordinance amending Chapter 26 of the Wheat Ridge Code of Laws
pertaining to references to the Streetscape and Architectural
Design Manual.
Public Notice Requirements
Investment Advisory Committee
Budget Oversight Committee
u:DDrBSlmlIRB
CITY OF WHEAT RIDGE, COLORADO
Municipal Building
7500 W. 29th Avenue
February 6. 2006
Mayor DiTullio called the meeting to order at 631 pm City Council members present:
Karen Berry, Wanda Sang, Dean Gokey, Karen Adams, Mike Stites, Larry Schulz,
Lena Rotola, Terry Womble, Also present: Randy Young, City Manager; Patrick Goff,
Deputy City Manager; City Clerk Pam Anderson, City Treasurer Mary Cavarra, Alan
White.
Item 1.
a) Staff Reports
Randy Young, City Manager gave a report on conversations with the City of Lakewood
regarding the possibility of a model vicious animal ordinance
Patrick Goff, Deputy City Manager distributed a draft Council Action Form regarding a
2006 Budget Amendment to reflect the approval of a supplemental budget appropriation
for the reappropriation and reencumbrance of the 2005 fiscal year encumbered funds
He also reported on a draft Council Action form regarding a budget supplemental
amendment appropriation for the annual sales tax increment payment to the Wheat
Ridge Urban Renewal Authority
Pam Anderson and Patrick Goff presented a legislative update
b) Outside Agency Reports
Ms Berry updated Council on the CML Policy Committee including the emailed position
document. Mr DiTullio notified Council that Sam Mamet, Executive Director of the
Colorado Municipal League would like to attend a study session in the near future
Karen Adams presented an update on Wheat Ridge 2020 and distributed an information
packet. Mr Schulz updated the Council on the MetroVision 2030 committee regarding
TIPP projects and an update on the RTD meeting, He also attended 5th Avenue New
Partners for Smart Growth
Item 2.
2006 Citizen Survey
Mr Goff presented the staff report on the 2006 Citizen Survey that is conducted every
two years. He asked for input regarding potential policy questions for the survey
Discussion followed Consensus to develop questions regarding de-brucing, alternate
sources of revenue was carried
Item 3
Colorado Department of Transportation Resolution
STUDY SESSION MINUTES: February 6, 2006
2
Mr Young and Mr Goff presented the staff report on a Resolution brought forward by
the Colorado Department of Transportation Consensus to bring the resolution forward
to the next City Council meeting with additional language specific to the City of Wheat
Ridge was carried
Item 4.
Ordinance Amending Chapter 26 of the Wheat Ridge Code of Laws
pertaining to references to the Streetscape and Architectural Design
Manual
Alan White, Director of Community Development, presented a staff recommendation for
a proposed ordinance for cross references between the commercial zone district
regulations and the Streetscape and Architectural Design Guidelines. Discussion
followed Consensus was to bring this item forward to a City Council meeting as
proposed
Item 5
Public Notice Requirements
Mr White presented a report on a proposed ordinance under consideration by the
Planning Commission to amend the requirements for public notices He detailed the
proposed changes including area for notice of property owners, size of the sign, etc.
Consensus to change the public notice signage duration from 15 to 10 days was
reached
Consensus to change the public notice requirements to the 300' area, the 22"X 28"
size sign with color, include an amendment for the 72-hour deadline for removal of the
sign, and to make amendments for clean-up of the code was reached
Item 6
Investment Advisory Committee
City Treasurer Mary Cavarra presented the staff report on a proposed Investment
Advisory Committee Discussion followed regarding the purpose and details on the
formation
Consensus to bring the item forward to a regular City Council meeting with a more
detailed motion was reached
Item 7
Budget Advisory Committee
Councilor Gokey presented a report on the item and distributed a hand-out which he
read aloud Discussion followed concerning the possible formation of a budget advisory
committee
Mr Gokey distributed a letter signed by himself and Mr Womble and Mrs. Sang to
place this item on the agenda
STUDY SESSION MINUTES: February 6, 2006
3
Meeting adjourned at p m
STUDY SESSION
February 6, 2006
Item 2.
City of Wheat Ridge
Office of the Deputy City Manager
Memorandum
TO: Mayor and City Council
FROM. Patrick Goff, Deputy CIty Manager
DATE January 27,2006
SUBJECT. 2006 Citizen Survey
Introduction
Staff IS currently working wIth the NatlOnal Research Center, Inc. to develop the 2006 Wheat RIdge
Citizen Survey. The city's first and last professionally administered scientific survey was completed in
2004 and presented to CIty Council and at the Town Hall Meeting in the summer of 2004 Although
most of the questlOns on the survey will remam the same m 2006, m order to track changes over hme
and to compare with other municipalities, staff is requestmg input from City Council on up to three
general pohcy questlOns that can be included as part of the survey.
Background
The Wheat Ridge CItizen Survey serves as a consumer report card for Wheat Ridge by providmg
residents the OPPOrtUlllty to rate their satisfaction WIth the quality oflife in the city, the community's
amelllties and satisfaction WIth local government. The survey also permits reSIdents an opportunity to
provIde feedback to government on what is working well and what is not, and to communicate their
prionties for commulllty planning and resource allocation.
The focus on the quality of service dehvery and the Importance of services helps council, staff and the
public to set priorities for budget decisions and lays the groundwork for tracking community opilllons
about the core responsibIlities of Wheat Ridge CIty government, helping to assure maXImum service
quality over time.
ThIS kllld of survey gets at the key servIces that local government provides to create a quahty
commulllty. It IS akm to pnvate sector customer surveys that are used regularly by many corporations to
mOllltor where there are weaknesses in product or service delIvery before customers defect to
competItion or before other problems from dIssatIsfied customers arise.
2006 Survey Administration
The CItIzen Survey will be admilllstered by mail to 3,000 randomly selected households withm the City
of Wheat RIdge. The survey has been budgeted and approved as part of the 2006 Budget and will cost
$21,179 The tentative timelme for the 2006 survey is as follows.
Develop survey instrument
Mail first wave of survey
Mail second wave of surveys
Data collechon and analysis
Draft report sent to CIty
Presentation at City Council Study Session
Presentation at Town Hall Meeting
through February 10
March 3
March 10
March 13 through May 26
May 26
June
TBD
Policy Questions
Policy questions should speak to potential Issues that the Mayor and City Council may have to address in
the near future (next two years). The questlOns should be comprehensive in nature concerning policy
decisions that will affect a majority of the city's residents.
The two pohcy questions that were included on the 2004 survey were.
The CIty operates on a 2% sales tax, the lowest in the metro area. Keepmg up with increased
expenses and providing quahty servIces is becommg more and more dIfficult. To what extent
would you support or oppose a modest increase in the sales tax rate for each of the following
purposes?
2. The Taxpayer's Bill of Rights (TABOR) requires that the city return to the citizens any revenue
collected annually over the state imposed hmits. To what extent do you support or oppose
allowmg the city to retain any excess revenues to be used for general operatmg expenses?
Staff would like mput from the Mayor and City Council on potential policy questions for the 2006
survey Following are several suggested topics for further discussion.
I "De-Brucing" city revenues (same as question number 2 above)
2. Neighborhood Revitalizahon Strategy
3 WR2020
4. Sub-area plans
REFERENDUM C ACCOUNTABILITY AND TRANSPORTATION FUNDING
The Ask and Talking Points
THE ASK
· Support the Governor's Supplemental Budget Request for Transportation
· Support and Defend SB I and HB 1310
· Support additional funds from Referendum C for transportation
TALKING POINTS
· Referendum C Ballot Title Specifically Calls Out Transportation as a Beneficiary
"Without raising taxes and in order to pay for education, health care; roads, bridges,
and other strategic transportation projects; and retirement plans for firefighters and
police offices, shall the state be authorized to retain and spend all state revenues in
excess of the constitutional limitation on state fiscal year spending for the next five fiscal
years beginning with the 2005-2006 fiscal year "(Referendum C Ballot Title, emphasis added)
· Referendum C Enacting Law Contains an Allowance for Ref C Spending on Transportation
"If the voters of the state do not approve Referendum "D" moneys in the account shall
be used in a manner consistent with Section 24-77- 103 6 (2). (H.B. 05-1350)
24-77-103 6 (2) "There is hereby created in the general fund a general fund exempt
account, which shall consist of an amount of moneys equal to the amount of state
revenues in excess of the limitation on state fiscal year spending that the state retains for
a given fiscal year pursuant to this section. The moneys in the account shall be
appropriated or transferred by the General Assembly for the following purposes:
(a) To fund health care
(b) To fund education, including any capital construction projects related thereto,
(c) To fund retirement plans for firefighters and police officers, so long as the General
Assembly determines that such funding is necessary; and
(d) To pay for strategic transportation projects included in the Department of
Transportation's strategic transportation project investment program.
(H.B OS-1l94, emphasis added)
· Polling Results Show Voters Defeated Ref D Because of Concerns About Debt
According to a poll of voters conducted on November 6, 2005 by Vitale &; Associates, the
defeat of Referendum D was attributable to general voter concern regarding increasing
state debt;
· Polling Results Show Voters Assumed Ref C Included Fundingfor Transportation
According to the poll by Vitale &; Associates, 64% of voters believed that roads, bridges
and other strategic transportation projects were a part of the spending mix of specified
in Referendum C
· Polling Results Show Voters Have a Strong Degree of Support for Transportation Funding
According to the Vitale &: Associates poll, 86% of voters believe that the funding of
transportation projects and the repair of bridges is an urgent, high, or medium priority
among all state funding priorities.
· Colorado's Transportation Construction Budget has been Reduced by 40%
Over the past four years, CDOT's construction budget has been reduced by over 40%,
totaling about 51.2 Billion in projects that were planned for but could not be completed.
City of Wheat Ridge
Community Development Department
Memorandum
TO:
FROM:
SUBJECT:
DATE:
CIty Council
Alan White ~
Case No. ZOA-05-04/Cross references
January 31,2006
Attached IS staff's recommended language to allow for cross-references between the commercIal
zone dIstnct regulatIons and the Streetscape and ArchItectural Design gmdelmes.
In February of2001, the CIty of Wheat RIdge adopted the Streetscape and ArchItectural DeSIgn
Manual as a regulatIon and supplement to the Zomng and Development code. SectIon 2.0 ofthe
manual relates specIfically to architectural standards m the CIty of Wheat RIdge whIch pertain to
requirements regardmg fayade deSIgn, screemng ofmechamcal eqmpment and acceptable
architectural matenals.
These archItectural standards are required to be met for the development of any property wIthm the
ArchItectural Design Overlay DIstnct whIch IS defined as all propertIes WIth NC, RC, C-l C-2, I and
PD zonmg.
The mdlvldual zone dIStriCt development standards m Chapter 26 do not reference the reqmred
streetscape and archItectural standards. The proposed ordinance adds a reference to the Streetscape
and ArchItectural Manual in each of the affected zoning dlstnct development standards.
Planmng CommissIOn reviewed the proposed ordinance at a public hearmg held on December 1,
2005. They recommended that the language be sl1ghtly modIfied to add the verbIage "as may be
amended" to each reference. These modIfications have been mcorporated into the attached
ordmance.
1
I;\'TRODUCED BY COUNCIL MEMBER
Council Bill No. ??-2005
Ordinance No.
Series of 2005
TITLE: AN ORDINANCE AMENDING CHAPTER 26 OF THE WHEAT
RIDGE CODE OF LAWS PERTAINING TO REFERENCES TO THE
STREETSCAPE AND ARCHITECTURAL DESIGN MANUAL
WHEREAS, the CIty of \Vheat RIdge has adopted legIslatIon pertaInIng to the
dC'ielopmcnt standards for thc commercIal zone dlstncts,
WHEREAS, the CIty of Wheat RIdge has adopted legislatIon pertaInIng to
streetscape and archllectural deSIgn gUidelInes,
WHEREAS, there are no cross references between the two dIfferent sets of
standards,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT
RIDGE, COLOR-\DO THAT:
Section 1. SectIOn 26-2 I 6 NeIghborhood CommercIal Dlstnct (NCl of the Wheat
RIdge Code of Laws IS hereby amcnded as follows
A. illtem alld purpose ThiS dlstnct IS established to proVIde for a reasonably
compatible tranSItion bet\veen resIdentIal and more Intensn;e commerCIal land uses It
pro\'1des for reSIdential scale, nelghborhood-onented professlOnal offices and servIces
whIch, by theIr nature and through desl~'l1 limItatIon, \vdl promote neIghborhood stabIlIty
and protect neIghborhood values and character The dlstnct also proVIdes limIted
nelghborhood-onented retaIl uses by spcclal use approval ThIS dIstnct was formerly
titled the "Restncted CommerCIal One (RC -1) Dlstnct," IS hereby rcnamed, and the tltlc
of saId dlstnct IS hereby changed on the offiCIal zonIng map
B Dn'clopl1lclli standards
12. Sfreefscape and Architecfllral Design Guidelines: See Streetscape and
Architectural Design Manual, as may be amended from time to time.
Section 2. SectlOn 26-217. Restncted CommercIal Dlstnct (RC) of the Wheat RIdge
Code of Laws IS hereby amended as follows.
A. Intent and purpose. ThIs dlstnct IS establIshed to accommodate vanous types of
office uses performlllg admmlstratlve, profeSSIOnal and personal serVIces. and to pronde
for a lImIted range of retaIl uses whIch are neIghborhood onented. It IS the Illtent that
general retail uses that serve the commumty or reglOn, wholesalIng, warehousIllg.
Illdustnal, and uses WhICh reqUIre outsIde storage or dIsplay be prohibIted, SIllce these
uscs arc Illcompatible WIth other uses III thIs dlstnct.
B Development standards
] 2. Streetscape and Architectural Design Guidelines: See Streetscape and
Architectural Design Manual, as may be amended from time to time.
Section 3. SectIOn 26-218 CommercIal-One Dlstnct (C-I) of the Wheat RIdge Code
of Laws IS hereby amended as follows
A. Illlent and purpose ThIS dlstnct IS establIshed to proVide for areas WIth a WIde
range of commercIal land uses whIch Illclude office, general busIlless. and retaIl sales and
scrvlce establIshments. ThIs dlstnct IS supported by the communIty anci/or entIre regIOn.
B Dcvelopmelll standards
] 2. Streetscape and Architectural Design Guidelines: See Streetscape and
Architectural Design Manual, as may be amended from time to time.
Section 4. SectIon 26-219 CommefCIal- Two Dlstnct (C-2) of the Wheat RIdge Code of
Laws IS hereby amended as follows
A. Intent and purpose. ThIS dlstnct IS establIshed to proVIde for areas With a WIde
range of commerClalland uses which Illclude office, general busmess, more mtenslve
retaIl sales. wholesale busIllesses. and lIght manufactunng. ThiS dlstnct generally
depends on the entIre regIOn for the market area.
B Development standards
2
12. Streets cape and Architectural Design Guidelines: See Streetscape and
Architectural Design Manual, as may be amended from time to time.
Section 5. SectIOn 26-220 Light Industnal DIstnct (1). of the Wheat Ridge Code of
Laws IS hereby amended as follows.
A Imcnl and purpose The mtent of thIS dIstnct IS to permit the use of prevJOus
Industnal (I I-zoned property for commercIal and light mdustnal uses. Rezoning to
Industnal (I) Zone Dlstnct c1assdicatJOn shall not be permitted. however. eXlstmg
Industnal (I)-zoned property may be developed and used In accordance WIth proV!SIOnS
set forth herem.
B Dc\'(!/opmenl standards
12. Streetscape and Architectural Design Guidelines: See Streetscape and
Architectural Design Manual, as ma~ he amended from time to time.
Section 6. Safetv Clause. The City of Wheat Ridge hereby finds, determmes. and
declares that tillS ordinance IS promulgated under the general pol1ce power of the City of Wheat
Ridge. that IllS promulgated for the health. safety. and welfare of the pubhc and that this
ordinance IS necessary for the preservatIon of health and safety and for the protection ofpubhc
convemence and welfare. The CIty Councll further determines that the ordmance bears a
ratIOnal relatIon to the proper legislative object sought to be attamed.
Section 7. SeverabllIlv. If any clause. sentence. paragraph. or part of this Zomng
code or the apphcatJOn thereof to any person or CIrcumstances shall for any reason be adjusted by
a court of competent Junsdlctlon mvahd. such Judgment shall not affect apphcatlOn to other
pcrsons or circumstances.
Section 8. SllpersessJOn Clause. If any prOVISIon. reqUirements or standard
estabhshed by thiS Ordmance IS found to COnnICt WIth SImilar proVISions. reqUirements or
standards found elsewhere m the Code of Laws of the City of Wheat Ridge, which are m
eXlstencc as of the date of adoptJOn of thIS Ordinance. the proVISIOns, reqUirements and standards
here shall supersede and prevall
:;
Section 9. EffectIve Date. ThIs ordmance shall take effect 15 days after final
pubhcatlOn.
INTRODUCED, READ, AND ADOPTED on first readmg by a vote of 10
III thIs day of , 2005, ordered pubhshed m fullm a newspaper
of general ClrculatlOn in the CIty of Wheat RIdge and Pubhc Hearmg and consIderatIon on final
passage set for ,2005, at 7'00 o'clock p.m., m the CounCIl
Chambers, 7500 West 29th Avenue, Wheat RIdge, Colorado.
READ, ADOPTED AND ORDERED PUBLISHED on second and final readmg by a
vote of to , thIS day of , 2005
SIGNED by Ihe Mayor on thIS
day of
.2005
JERRY DITULLIO, MAYOR
ATTEST
Pamela Y Anderson, CIty Clerk
APPROVED AS TO FORM BY CITY ATTORNEY
GERALD DAHL. CITY ATTORNEY
ST
1 publIcatIOn
2nd publIcatIon
Wheat RIdge Transcnpt
EffectIve Date
4
Referendum C Accountability and
Transportation Funding
RESOLUTION
STUDY SESSION
February 6, 2006
Item 3.
WHEREAS, On November 1, 2005, the voters of Colorado passed Referendum C,
Colorado's Economic Recovery Plan, which provides the State of Colorado with
increased financial stability for the next 5 years, and
WHEREAS, Referendum C expressly stipulates that Referendum C dollars be "USED TO
PAY FOR EDUCATION, HEALTH CARE, ROADS, BRIDGES, AND OTHER
STRA TEGIC TRANSPOR T A nON PROJECTS; AND RETIREMENT PLANS FOR
FIREFIGHTERS AND POLlCE OFFICERS. " (Emphasis added), and
WHEREAS, Referendum D proposed to retain 10% of the Referendum C proceeds to
provide bonding capacity for capital improvements including roads &; bridges, school
buildings, higher education facilities and the fire/police pension plan, and
WHEREAS, after 2011 and for 20 years thereafter, Referendum D proposed to create a
general fund obligation of $100 M per year to fund the Referendum D bond payments,
and
WHEREAS, According to a poll of voters conducted on November 6 by Vitale &;
Associates, a significant majority of voters believe that roads, bridges and other strategic
transportation projects are integral to Referendum C funding; and
WHEREAS, According to the Vitale &; Associates poll, the defeat of Referendum D was
attributable to general voter concern regarding increasing state debt rather than
prioritizing the funding areas Referendum C specified, and
WHEREAS, According to the Vitale &; Associates poll, 86% of voters believe that the
funding of transportation strategic projects and the repair of existing roads and bridges
is an urgent, high or medium priority among all state funding priorities; and
WHEREAS, it is imperative that the Governor and the Legislature be cognizant of the will
of the voters and stay true to the principles conveyed to the voters in securing passage of
Referendum C, and
WHEREAS, Transportation needs in Colorado outpace current and future funding; and
WHEREAS, Colorado's transportation construction budget has been reduced by over
40% during the past 4 years from over $800 Million per year to the current level of just
over $320 million per year; and
WHEREAS, additional funding is needed to maintain current 60% system rating of
good/fair road condition through 2011 at a rate of $300 M per year; and
Whereas, additional funding is needed to maintain current bridge conditions through
2011 at a rate of $62 million per year; and
WHEREAS, an additional $1 Billion per year in funding is necessary to maintain the
operational capacity of the highway system and to make capacity improvements to
alleviate the congestion on 30% of Colorado's urban highways; and
WHEREAS, Governor Rill Owens presented his proposed FY 2005-06 supplemental
budget and proposed FY 2006-07 budget before the Joint Budget Committee which
appropriated a sum of $80 Million from the General Fund and fully funded Senate Bill
97-1 (SB 1) at $215.3 M, and
WHEREAS, through his budget, the Governor intends to jumpstart transportation
funding by front-end loading funds in the FY 2005-06 budget years as there will be no SB
1 dollars available in FY 2006-07, and
WHEREAS, Senate Bill 97-1 allocates excess general fund revenues up to 10 35% of the
proceeds of sales tax revenues attributable to the sales of vehicles and related items to
the highway users tax fund and further requires at least 10% of all revenues transferred to
the HUTF to be expended for transit purposes or for transit-related capital
improvements; and
WHEREAS, Senate Bill 97-1 pre-dated the passage and implementation of Referendum C
and is a statutory obligation and commitment; and
WHEREAS, The $215.3 million attributed to SB 1 in the Governor's FY 2005-06
supplemental appropriation request is statutorily required and therefore, non-
negotiable, and
WHEREAS, Sole reliance upon SB 1 for transportation funding places transportation as
wholly reliant upon the health of the economy to ensure state revenues surpass the 6%
threshold,
AND, WHEREAS, an important precedent will be set in FY 2006-07 for the funding of
Referendum C priorities in subsequent fiscal years;
Now, THEREFORE, BE IT RESOLVED, THAT the (organization name) strongly-
1. Supports the Governor's proposed FY 2005-06 supplemental budget which
appropriated a sum of $80 Million from the General Fund and fully funded Senate
Bill971 (SB 1) at $215.3 M, and
2. Supports the full annual appropriation of SB 1 proceeds to transportation and
opposes any effort to undermine full allocation of SB 1 proceeds to transportation,
and
3 Supports the allocation of at least $ 100 M per year in years in which SB 1 does
not achieve this goal independently This goal may be met by a combined
appropriation under the 6% Arveschoug-Bird spending limit, SB 1 allocations, or
HB 1310 allocation.
4 Supports the current HB 1310 formula of 1/3 for state capital projects and 2/3 for
transportation projects and opposes any effort to undermine full allocation of HB
1310 proceeds, and
5 Supports and intends to identify and build support for long/term, sustainable
transportation funding sources and other viable alternatives, in recognition of the
larger issue of shortfalls in long/term transportation funding; and
6 Supports a strong coalition effort of advocates of transportation funding to work
towards the accountability in the Referendum C allocation process, and
7 Supports the faithful implementation of Referendum C for Colorado's voters; and
8 Supports the appropriate accountability mechanisms to assure voter and
statutory intent are honored.
City of Wheat Ridge
Community Development Department
Memorandum
TO: Mayor and City Council
FROM: Alan WhIte, Commumty Development DIrector~~
SUBJECT: Pubhc Notlce ReqUirements
DATE: January 31,2006
Planmng Commission requested that stafflook at our pubhc heanng notice reqUirements compared
to other cItles. A memorandum to Plarmmg CommIssion, a chart summanzmg the companson, and
a proposed ordmance are attached. Plarming CommlsslOn recommended changmg our public notlce
reqUirements m the followmg ways:
I Increase the dIstance for notifymg affected landowners from 100 feet to 300 feet.
2. Increase the SIze of the posted Sign from 18" x 24" to 36" x 48"
3. Changmg the notlce penod from 15 days to 21 days.
4 Include a tlme penod (72 hours) for removal of SignS after the public heanng IS conducted.
There are also a few mmor clanficatlOns proposed by staff.
Impacts
The proposed changes will Impact staff and apphcants m the followmg ways.
Increased staff time and postage cost. The letter notlces are prepared and mailed by staff.
Addltlonal stafftlme to prepare mailmg hsts and mailmgs for the reqUired letters. There IS
an addltlonal cost assocIated With thiS mcreased stafftlme. The addltlonal cost IS difficult to
quantlfy because a larger project generates a larger mailmg. There really Isn't an "average
mailmg." In addltlon, the cost of certified mailmg postage has mcreased.
2. Increased cost of larger sign. The City proVides the SIgnS that are, m turn, posted by the
apphcant. The larger SIgnS will cost an addlhonal $7 00 to pnnt. There IS also the very real
challenge of findmg a place to store the larger SignS. Apphcants will have a more difficult
tlme postmg the larger SIgn.
3. Costs passed on to applicants, By ordmance, the costs of pubhc heanng notlces are to be
reimbursed to the City. Pubhc notice fees will need to mcrease a mImmum of$85 00 to
cover mcreased costs. ThiS apphes to all land use applicatlOns, even relatively mmor ones
like vanances. On larger projects we recover actual costs.
4 Increased project review delays. The addltlonal notlce penod will result in at least a
cumulatlve two week delay m processmg applicatlOns. There will be approximately one
month between the time the notIce IS sent to the newspaper and when the notice appears III
the paper A Council heanng on February 27th would have to be to the newspaper by January
3151 and publ1shed on February 2nd to meet the 21 day reqUIrement. This IS the OpposIte of
busllless friendly
Staff Recommendations
1 Increase the nOhficatIOn area to 300 feet.
2. Increase the SIgn size to 22" x 28" (or no more than 24" x 36")
3. Do not Illcrease the notice penod from 15 to 21 days.
4 Include the 72 hour removal reqUIrement.
5. Include staff clanficatlOns.
Attachments:
1 Plannmg CommlsslOn Memorandum
2. Comparison Chart
3. Draft ordmance WIth staffrecommendatlOns.
City of Wheat Ridge
Community Development Department
Memorandum
TO: Planmng CommIssIOn
FROM: Alan White, Commumty Development DIrector
SUBJECT: Pubhc NotIce ReqUlrements
DATE: December 27,2005
Planlllng CommISSIOn earher m 2005 took actIon to recommend changes to the pubhc notice
reqUIrements for publIc heanngs. Staff has prepared the reqUlred ordinance and It IS attached as
ExhibIt I It IS not clear from our records if the ordmance was reviewed at a public heanng as
reqUIred for changes to the zOlllng regulatIOns. Also, there were a few changes staff thought should
be made to clanfy when neIghborhood meetmgs were reqUIred. Before forwardmg thIS Item to CIty
CouncIl, staff wanted to be sure we held the reqUlred publIc heanng and to include staff
recommended changes. Minutes ofthe meetmg when your recommendatIons were made are
attached as ExhibIts 2 and 3
Planlllng CommISSIon requested that the Department research other JunsdICtlons' reqUIrements for
pubhc notlcmg, m partIcular the dIstance for whIch maIlmgs are sent and the SIze of SIgnS that are
reqUIred to be posted. That research IS attached as Exhibit 4 The CommISSIon recommended that
- an ordlllance be drafted changmg our current reqUlrements as follows:
Noticin Re uirement
Letters to Owners
Size of Si n
Current Re uirement
100'
18" x 24"
Pro osed New R uirement
300'
36" x 48"
There are ImphcatlOns to makmg these changes. Currently the letter notIcmg is completed by staff.
Stafftlme to research owners and prepare certified maillllgs wlIl mcrease. It is dIfficult to estlmate
the lllcrease m staff costs. A large parcel could generate hundreds more letters by mcreasmg the
maIlIng dIstance to 300 feet. A vanance mIght generate only a dozen more letters WIth the 300-foot
reqUlrement. With the mcrease III the number of notIces comes an increase m the cost of postage,
whIch is soon to lllcrease to 39 cents regardless of your recommendatlOn. Postage costs are
reImbursed to the CIty'S general fund.
It IS esl1mated that applIcatIOn fees WIll need to mcrease a mllllmum of $78 00 to cover these
mcreased costs, the maJonty of WhICh is the cost of certIfied mall postage. The CIty proVIdes the
SIgnS and the larger SIgnS Will cost an additIOnal $7 00 to pont. PubhcatlOn/publIc notlce fees WIll
need to mcrease a total of $85.00 to cover these addItlOnal costs to the Department.
The lllcrease in fees wIll affect all land use applIcatlOns, even relatIvely mlllor applicatlOns such as
vanances. The cost of a vaoance WIll mcrease from $390 to $475
ATTACHMENT 1
"'~'irV-l.:l-ellg-002\U5er5$\a\l,'hite"All Flles\Zoning amendments\Nol1cmg Rcquirements\Memo to PC.doc
The notlcmg reqUlrements currently are the same for all applIcations reqUInng a public heanng and
they need to stay the same for several reasons. I) Given all the publIc heanngs we provIde notices
for (Planmng CommisslOn, Board of Adjustment, City Council), thiS IS tIme-consummg task for staff
and standardized reqUIrements result m routme preparatlOn and effiCIent use of staff tIme, ultImately
resultmg m savmgs to the customer; 2) StandardizatIon means less chance of mIstakes bemg made
and postpomng or contmumg hearmgs; and 3) One reqUlrement creates a consIstent expectatlOn and
lessens confuslOn of the public. All of these are compromIsed If the noticmg reqUlrements are, for
example, 100' for vanances, 200' for special uses, and so on.
SUGGESTED MOTIONS:
"I move to recommend approval ofthe ordmance amendmg public notIce reqUlrements for SIgnS and
maIlmgs as prepared by staff."
Or, If you make changes:
"I move to recommend approval of the ordinance amending publ1c notIce reqmrements With the
following change(s).
1.
2."
Exhibits:
\\srv-cl-eng-002\usersS\awhlte\All Files\zonmg amendments\Noticmg Requirements\Memo to PC.doc
PUBLIC NOTICE REQUIREMENTS
Jurisdiction Notice to # of Days Sign Size
Landowners
Arvada 400' 12(1) 24" x 36"
Aurora Abutting land 10 24" x 24"
Broomfield 500' 10 22" x 28"
Centennial Adjacent land 14 3' x4'
Commerce City 300' (L) 101L) 24" x 36"
Denver Not required 21 Prescribed by Zoning Administrator
Englewood 500' 10 22" x 28"
Golden 300'1~) 12 24" x 36"
Jefferson County 500' 14 24" x 30"
Lafayette 750' 10 Not specified
Lakewood 500' 15 24" x 36"
Littleton Not required 10 3' x4'
Lone Tree 200' 15 3' x4'
Louisville 500' 15 Not specified in code
Northglenn 500' 15 20" x 26"
Thornton 600' 10 24" x 42"
Westminster 300' 12(4) 30 s.f.
Wheat Ridge 100' 15 18" x 24"
Notes:
(1) 15 days for sign
(2) Technically not required by code
(3) Planning commission only; not required for city council
(4) Four days required for city council
ATTACHMENT 2
INTRODUCED BY COUNCIL MEMBER
Council Bill No.
Ordinance No.
Series of 2006
TITLE: AN ORDINANCE AMENDING SECTION 26-109 OF THE WHEAT
RIDGE CODE OF LAWS CONCERNING PUBLIC HEARING
NOTICE AND PROCEDURES,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE,
COLORADO, THAT
Section 1. SectlOn 26-109 of the Code of Laws IS hereby amended as follows:
Sec. 26-109. Public hearing notice and procedure.
A. Pre-application neighborhood meeting Pnor to submltting any application for a rezomng
of property to a higher l:lse thaR IS el:lrreRtly permitted, for approval which requires a
neighborhood meeting under the provisions of Section 26-106, Review process chart,
of a f3IElr.Red develof'lment, or for a special use permit, an apphcant shall be reqUlred to do
the followmg:
1. Applicant shall, by regular mall or by pamphlet or flyer personally delivered, notify
all residents within six hundred (600) feet of the area subject to the land use
application proposed to be rezoned or for willeh a use permit as speCified above t5
sought, of a meetmg to be held, at a tlme and place selected by apphcant but
reasonably calculated to be convement both to applicant and those residents notified,
for the purpose of allowmg the applicant to present to saId residents the nature,
character and extent of the action requested by apphcant, and further to allow the
residents to gIve mput to the applicant regardmg sald proposal.
2. The mtent of thIS proposal IS to gIve adequate opportumty for both applicants and
residents to gIve and receive mput regardmg proposed projects pnor to theIr formal
submISSIon so that the projects are carefully deSIgned and conceived to be compatible
With surroundmg neIghborhoods. It IS not the mtent of the CIty councll to reqUlre
formal agreements between apphcants and reSidents pnor to submiSSIOn of
applications, nor IS any apphcant to be demed the right to proceed to any required or
permitted heanngs regardlllg such application because no agreement IS reached.
Rather, the CIty council by thIS subsectlOn IS encouragmg reasonable, honest, good
falth commumcatlon between reSIdents and apphcants, and vIce versa.
3 No apphcatlOn shall be accepted by the city's staffuntll applicant has certIfied by
affidaVIt that he has complied WIth the provIsIons of this subsectlOn A.
B Newspaper publication. At least fifteen (15) days pnor to any public heanng for a
speCific sIte or development whIch reqUlres approval by the planlllng commISSion, board
ATTACHMENT 3
of adjustment or CIty councIl, the dIrector of commumty development shall cause to be
publIshed, m the legal sectIOn of a newspaper of general CIrculatIOn wlthm the CIty, a
notIce of pubhc heanng. The notIce shall specify the kInd of action requested, the heanng
authonty; the hme, date and 10catlOn of hearing; and the 10catlOn of the parcel under
consIderatIOn by both address and legal descnptlOn. Notwithstandmg the above, any
actIOn WhICh requires approval by passage of an ordinance by CIty council shall be
subject to the regular ordmance approval process, WhICh mcludes a first readlllg of the
ordInance by city council at a regular meeting where no testImony is allowed. Then, If
passed upon first readmg, council establishes the tlme and date of the publIc heanng and
the city clerk shall cause the proposed ordinance to be pubhshed m a form and manner as
described above.
C. Posted notice. At least fifteen (15) days pnor to any publIc heanng for a specific SIte
development whIch requires approval by the planning commission, board of adjustment
or city councIl, the dIrector of commumty development shall cause to be prepared, and
the applIcant shall post, a sign (one (l) per street frontage) upon the parcel under
conslderatlOn for approval whIch proVIdes nohce of the kmd of achon requested; the
hearing authonty; the time, date and 10catlOn of hearing; and the locatIOn of the parcel
under consIderahon by gefu address or approximate address. and legal descnptIOn. The
SIgn shall be posted within the property boundaries, shall be affixed to a flat surface,
shall measure twenty-two (22) inches in height by twenty-eight (28) inches in width,
shall be elevated a mImmum of thIrty (30) Inches from the ground (however, not more
than SIX (6) feet above ground), shall be VIsible from the street WIthout any obstructions,
shall be legible and dIsplayed for fifteen (15) days pnor to the public heanng. The sign
shall be maintained in good condition by the applicant throughout the fifteen (15)
day posting period. The sign shall be removed within 72 hours from the date the
public hearing is concluded. The fact that a parcel was not contmuously posted the full
fifteen (15) days may not, at the dlscretlOn of the hearing authonty, constitute grounds for
contmuance where the apphcant can show that a good faIth effort to meet thIS postmg
reqUIrement was made.
D. Letter notice. At least fifteen (15) days pnor to any publIc heanng whIch reqUires
notlficatlOn by letter, the dIrector of commumty development shall cause to be sent, by
certified maIl, a letter to adjacent property owners wlthm one hundred (100) three
hundred (300) feet of the property under conSideration and to owners ofproperty
mcluded wIthm the area under conSideration. The letters shall speCIfy the kmd of action
requested, the heanng authonty; the time, date and 10catlOn of hearing; and the locatIOn
of the parcel under conslderatlOn by address or approximate address. Failure of a property
owner to receIve a mailed notice wIll not neceSSItate the delay of a heanng by the
hearing authority plar.ning commiSSion or CIty council and shall not be regarded as
constltutmg Inadequate notice
Section 2. Safety Clause. The CIty CounCIl hereby finds, determmes, and declares that
thiS ordmance IS promulgated under the general pohce power ofthe CIty of Wheat RIdge,
that It IS promulgated for the health, safety, and welfare of the pubhc and that thiS ordmance
IS necessary for the preservatIOn of health and safety and for the protectlOn ofpubhc
convemence and welfare. The City Councll further determmes that the ordmance bears a
ratIOnal relatIOn to the proper leglslatlve object sought to be attamed.
Section 3. Severablllty; Confllctlllg Ordinances Repealed. If any sectlOn, subsectlOn or
clause of this ordmance shall be deemed to be unconstItutIOnal or otherwise lllvahd, the
validity of the remammg sectlOn, subsections and clauses shall not be affected thereby All
other ordmances or parts of ordmances in conflict wIth the prOVISions of thIS ordlllance are
hereby repealed.
Section 4. Effective Date. ThiS ordlllance shall take effect ~ days after final
pubhcatlOn.
INTRODUCED, READ, AND ADOPTED on first readmg by a vote of _ to _
on thiS _ day of , 2006, ordered published III full m a newspaper of
general cHculation m the CIty of Wheat Ridge and Pubhc Hearing and consideration on final
passage set for ,2006, at 7:00 o'clock p.m., m the Council Chambers,
7500 West 29th Avenue, Wheat Ridge, Colorado
READ, ADOPTED AND ORDERED PUBLISHED on second and final readmg by a
vote of _ to _, thIS _ day of ,2006
SIGNED by the Mayor on this _ day of
,2006.
Jerry DiTullio, Mayor
ATTEST
Pamela Y Anderson
APPROVED AS TO FORM BY CITY ATTORNEY.
Gerald Dahl, City Attorney
1st PubhcatlOn.
2nd PublicatlOn.
Wheat Ridge Transcnpt
EffectIve Date'
Study Session
February 6, 2006
ITEM NO 6
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE. TBD
TITLE:
MOTION APPROVING FORMA TION OF INVESTMENT
ADVISORY COMMITTEE
o PUBLIC HEARING
[6] BIDS/MOTIONS
o RESOLCTIONS
o ORDINANCES FOR I ST READING (Date _)
o ORDINANCES FOR 2ND READING
Quasl-J udlclal
o
Yes
~
No
Mal) J Cavarra, CIty Treasurer
CIty Manager
EXECUTIVE SUMMARY:
The City Treasurer requests CIty CouncIl approval to create an adVISOry commlttee to provIde
expertIse to the Treasurer m the areas of lllvestments and Internal audit.
COMMISSION/BOARD RECOMMENDATION:
NA
STATEMENT OF THE ISSUES:
The five employees under the dIrectIOn of the former CIty Treasurer were transferred to
AdmllllstratIve ServIces In July 2003 ThIS was a pOSitIve busIness declSlon. The Treasurer vacancy
was filled on July 28. 2003 by appomtIng Mary Cavarra to fill Ron Patera's unexpIred term. Ms.
Cavarra vIews the pOSltlOn' s dutIes as (1) managing the mvestments; (2) reviewmg the sales tax
collectIOn process, and (3) enhancIng the internal audIt process. (Note Immediately after the
appomtment. the City Attorney reviewed the Charter and gave an opmlOn that the Internal audIt
functIOn IS WIthIn the dutIes speCIfied by the Charter) ThIS committee would provide expertIse and
oversIght of the Treasurer's functIons. WIth the tocus on mcreasmg mterest Income earned by the CIty
by recommendmg mvestment strategies to meet changmg economic environments.
The commIttee would be compnsed of the Treasurer and three persons WIth finanCial backgrounds.
Attached are samples of the type of documents that would be revIewed and dIscussed by the
Commlttee
AL TERNA TlVES CONSIDERED:
Do not approve the committee
FINANCIAL IMPACT:
None
RECOMMENDED MOTION:
"I hereby approve the creatIon of an advIsory commlttee to recommend lllvestment strategies to the
City Treasurer, but in no manner to make mvestment decisions for the City ThiS committee would
also review mternal poliCies regarding mvestments and internal controls and make recommendations
regardlllg these pohcles."
or,
""I move to deny approval of the creatIOn of an adVISor commlttee to recommend lllvestment strategies
to the City Treasurer for the followmg reason( s)
Report Prepared by: Mary Cavarra
Attachments:
1. Samples of investment lllformation.
060206 Stud, SeSSion Request for CC" - Form "dvl-17-06 Commmee.doc
~Merrill Lynch
2006 - The Year Ahead
UNITED STATES
6 December 2005
US Economic and
Financial Markets
As US hal/sing goes, so goes the global economy
Contributors
Expectations for 2006 within the consumer discretionary sector are so
broadly optimistic that the sector may again be a significant underperformer
Looking ahead, it could be the year that the US consumer starts to buckle
under the weight of supporting the global economy
David A. Rosenberg
North American Economist, MLPF&S
+12124494937
Richard Sernstein
US Strategist, MLPF&S
Quantitative Strategist, MLPF&S
+12124490905
Yield curve close to inverting
Despite the belief of many investors that the US economy has a chance to accelerate
meaningfully, the slope of the yield curve, perhaps the best economic forecaster of
all, continues to flatten. As Chart I shows, the yield curve is very close to inverting.
It seems that investors should be more concerned than they are about the potential
for inversion. Although an inverted yield curve does not always imply an economic
recession, it has predicted a profit recession 100% of the time. We find it interesting
that the consensus is worried about inflation, yet the curve continues to flatten.
Chart 1 Curve flattens - next move?
1O-year minus 2-year Treasury nole yield (basis points)
300
250
200
150
100
50
0
.50
-100
82 84 86 88 90
92 94 96 98 00 02 04
Shaded regions represent periods of Fed tightening cycles
Source: Merrill Lynch. Federal Reserve Board
We think investors should be searching for the origins of the slowdown in nominal
growth that is flattening the yield curve. We believe that there are two reasons in
particular that are worth noting: US consumer spending may be considerably weaker
than most investors currently expect, and investors' inflation expectations are much
too high.
Merrill Lynch does and seeks to do business with companies covered in its research reports. As a result, investors should be aware
that the firm may have a conflict of interest that could affect the objectivity of this report.
Investors should consider this report as only a single factor in making their investment decision.
Refer to important disclosures on page 5.
Global Securities Research & Economics Group
RC#8(J33400]
Global Fundamental Equity Research Department
Market Snapshot: U S stocks sharply lower as Yield curve mverts - Fmanclal - Pharmace
Page I of 3
MarketWatch
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6.i!~~J9 st9ry
MARKET SNAPSHOT
Stocks spooked by inverted curve
Yield curve inverts for first time in 5 years; nat. gas falls
By TomiKilgore, MarketWatch
Last Update. 1 39 PM ET Dec. 27, 2005
NEW YORK (MarketWatch) -- U.S. stocks fell sharply Tuesday as developments in the bond
market that have typically foreshadowed economic slowdowns spooked investors, and
overshadowed a sharp drop in energy prices.
The Treasury yield curve inverted -- shorter-term maturities
yielded higher interest rates than longer-term maturities -- for the first time in five years In the past,
inverted yield curves have usually preceded recessions.
The Dow Jones Industrials Average ($INDU' 10,797.95, -85.32, -0.8%) was down 88 points at 10,795,
with 26 of 30 components contributing to losses The blue chip barometer, which had been up as
much as 49 points earlier in the session, was in danger of its worst one-day loss in 2 months.
Within the Dow, Exxon Mobil (XOM 55.89,-1.21, -2.1"! ) slid 2.1 % and Wal-Mart (WMT 47.60, -0.74, -
1.5%) shed 1.5% to lead the losers. DuPont paced the gainers with a mere 04% gain
The Nasdaq Composite ($CO~PQ' 2,229.50, -19 92, -0.9%) shed 20 points to 2,229, reversing gains
of as much as 10 points earlier in the session The S&P 500 Index ($SPX. 1,258.62, 10.04, -0.8%)
was down 11 points at 1,258
The bond market grabbed headlines when the yield curve first inverted in European trading It
normalized briefly in early New York trading, before inverting once again The 2-year Treasury note
was last yielding 4373%, above the 10-year Treasury note yield (n!'JX. 43.56, -0.24, -0.5%) of
4.372%. See Bond Report.
"The yield curve is beginning to frighten people," said Paul Mendelsohn, chief investment strategist at
Windham Financial Services
The only time in the last 30 years that an inverted yield curve wasn't followed by a recession was in
1998, when the curve inverted briefly during the Asian financial crisis.
"The inversion isn't a good sign," Mendelsohn added, as it suggests liquidity is being drained from the
market at a rapid rate He feels the market is telling the Federal Reserve that they may have raised
interest rates too far, considering the relative rate of change in overnight rates since the current rate
hike cycle began has been "enormous."
http.//www.marketwatch.com/news/pnnt_story asp?pnnt=l &gUld={ C 1244176-575A-4C.. 12/27/2005
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STUDY SESSION
February 6, 2006
Item 7.
Budget Review Committee
Council,
As the Blue Ribbon Panel completed there facts of finding peace to the citizen
of Wheat Ridge one of the recommendations was to develop a Budget Review
Committee (BRC) When talking about budgets there will be as many differing
view about a budget as there are people Over the last 4 years escalating health
care, general operation and health safety and welfare concerns have been
raising general citizen concerns The Blue Ribbon Panel recognized this and
that's way they made this recommendation Budget Review processes have
many different functions, but none of those functions relieve City Council from
there elected responsibility of amending or passing the budget.
On this panel could be people with expertise in a wide cross section of fields
These fields could be health care, public safety, construction, accounting, senior
resource, education and on and on These people working with staff could bring
together the Government and general population with a better under standing of
the challenge of staff and the perception of the public. I am going to enclose a
couple of different profiles to give us a base of discussion There are many ways
of forming the BRC
Budaet Review Board
The Budget Review Board was established by resolution to ensure the
appointed Budget Committee members are conversant with matters
pertaining to the City budget. The Board is charged with annually
reviewing the budget of selected departments and/or City functions,
making recommendations on service levels, and forwarding its
recommendations to Council for consideration by the full Budget
Committee.
Overview
Budget Review Board members are the "electors" of the budget
committee and their terms of office are the same on both advisory
bodies. This Board was established to enhance to roles of the
appointed Budget Committee members and to keep them involved
throughout the year rather than just at budget time. Please refer to
the Budget Committee for applicant information. All board members or
commissioners shall serve without compensation. For a detailed
description of the City's boards, commission and committees, please
refer to the city's municipal code
Overview
Board or commission vacancies are filled by appointment of the mayor
with the consent of council. Appointments are made for terms not to
exceed three years and will expire the last day of March unless
mandated otherwise by state statute. All board members or
commissioners shall serve without compensation. For a detailed
description of the City's boards, commission and committees, please
refer to the city municipal code, Title 2, Administration and Personnel.
The Budget review board is the portion of this committee, which does
not include council members and meets year round.
Budget Committee
The budget committee is established in accordance with the provisions
of (ordnance) to review the city budget document as prepared by the
city budget officer and to recommend an approved budget to the city
council for adoption.
Basic time frame
Sep - Proposed budget presented by management. Copies provided for all members.
Committee members and homeowner input, common area budget
requests/discussion
Sep - Committee budget requests/discussions (Activities, Communications, Security,
Transportation, Amenities, Covenants, Modifications, New Development, Swim
Team)
Oct - Neighborhood Committee requests/discussions
Oct Finalize budget for approval at the October City Council Meeting
Milwaukee used this method of setting there committee up
Town ofSalcm. NH
Municipal Budgel Comrmttcc Bylaws
SECTION I
SECTION II
seCTION III
SECTION IV
SECTION V
SECTION VI
SECTION VII
SECTION VIII
SECTION IX
Municipal Budget Committee
By Laws
Adopted. ./une 11, 1997
Table of Contents
Purpose
..... I
Orgamzation
MembershIp
Officers
VacancIes
DutIes of Officers.
Chamnan
VIce ChaIrman
Secretary
1-2
-,
-,
Responsibllltlcs and DutIes ofthe CommIttee
,2-3
Forfeiture or Removal from Office
.3
Conduct of Meetmgs.
General ProVISIOns
Quorum
Order of Business
Role of the Chamnan
Role of the Recordmg Secretary/Clerk ...
Rules of Order
Adoption and Amendment
3-4
." 4
4
4-5
.5
5-7
7
Severance
7
Town of Salem, NlI
MUnicIpal Budget CommIttee Bylaws
Section I
A.
Section II
A.
Section III
Section 1\
Purposc:
The purpose of the By-Laws of the Budget Committee IS to define the
compositIOn, terms of office, vacanCies, functIOns and duties of the l mmmttee
Organization:
Membership - The CommIttee shall comprise of such number of members and
other representation as determined by Town Meeting adoptIOn of RSA 32, and
who shall serve staggered temlS of three ycars.
Ii
() ffi cers
NominatIOns oC and elcctlOns for, all Officers shall be by a majorIty vote of those
present.
A ChaIrman, VIce ChaIrman and Secretary shall be elected at the first
regularly scheduled meeting follOWing Annual Town Meeting. but not
later than AprIl 30
'1
In the case of a vacancy In the pOSItIOn of ChaIrman after such electIOn,
the Vice Chairman shalllmmedtately succeed to the pOSitIOn of ChaIrman.
The Secretary shall thereupon succeed to the pOSItIOn of VIce ChaIrman.
A new Secretary shall be elected at the first regularly scheduled meeting
after the Secretary=s positIon becomes vacant.
3
In the case ofa vacancy In the posItIon ofVlcc Chamnan after such
electIOn, thc Secretary shallllnmedlately succeed to the pOSItIOn of VIce
Chairman. A new Secretary shall be elected at the first regularly
schcduled meetmg after the Secretary=s posllton becomcs vacant.
Vacancies
A
VacanCIes shall be tilled Wlthm thirty (30) days by a majorIty vote of the
rcmammg members of the CommIttee present and pursuant to RSA 32.
Duties of Officers
A
ChaIrman.
The Chalmlan shall preSIde at all meetmgs of the Committee and pcrform
such duties as rcqUlred by Statute.
'1
The ChaIrman shall schedule all meetmgs, assemble the agenda and
related materIals for all regular and speCIal meetmgs of the committee,
schedule meeting rooms and notIfy all members of said schedule.
Town of Salem, NH
Municipal Budget Committee Bylaws
3
The Chairman shall execute all documents requIrIng signature on behalf of
the Committee, except as otherwise prOVided by Statute
4
The Chairman may, wIth the approval of a maJonty of the Committee
present anciJor at the request of the Selectmen or School Board, delegate
certaIn Members of the Committee to Investigate budgetary matters or to
serve on citIzens= committees or sub-commIttees.
B V Ice Chamnan
In the absence of the Chairman, the Vice Chairman shall preSide over and
assume all duties and responsibIlities of the Chalmlan In addrcsslng the
bUSiness of any regularly scheduled or specIal meeting.
,
ASSist the Chairman In scheduling and coordInatIng matenals for all
regularly scheduled and specIal meetIngs of the Committee
C Secretary
The Secretary IS the custodian of the offiCial minutes of meetings and shall
sIgn same as reVised and approved.
,
The Secretary IS the custodian of all correspondence and other documents
as may be forwarded to the Commlttec for revle,^, and/or action
3
In the absence of the Chairman and the Vice Chairman, the Secrctary shall
preSide over and assume all duties and responsibilities of the Chairman In
addreSSIng thc bUSIness of any regularly scheduled or speCial meetIng.
Section V
Responsibilities and Duties of the Committee
A
Thc Budget CommIttee shall carefully review all requests for budgcts and all
revenue estimates and shall give consideratIOn to all lawful requests for thc
enSUIng fiscal year and to rev IC,^, cxpendlture reports penodlcally pursuant to
RSA 32 as may be amended from time to tllne.
H
The Budget Committee shall review any audit reports submItted on behalf of any
audItor for the Town or School Dlstnct as such report(s) become avaIlable. Audit
reports shall be forwarded to the Chamnan by the Selectmen and School Board
upon their receipt.
c
Attend Annual and SpeCial Town and School Dlstnct meetIngs.
o
Committee Members may serve on cltizens= or other sub-committees at the
request of the Selectmen or School Hoard and as appOInted by the Chalmlan.
2
Town ofSalcm. NH
MunIcipal Budgct Committce Hylaws
E. Members shall act collectively as a body unless authonzallon IS gIven a member
to act as representatIve and wIth specIfic mstructlOn of that body to do so
Section VI Forfeiture or Removal from Office
A. Pursuant to RSA 32, any Member shall cease to hold office ImmedIately upon
mlssmg four consecutIve scheduled or announced meetmgs, of which that
Member received reasonable notIce, wIthout bemg excused by the ChalOnan
B ConsideratIOn shall be given appomted and elected members for absences under
the circumstance of prolonged illness.
Section VII Conduct of Meetings
A. General ProvIsIOns
All meetmgs are open to the publIc unless a maJonty of Members present
vote otherwise, pursuant to RSA 91-A.
2. OrgamzalIonal Meetmg - The date for an OrgamzatIOnal Mcetmg to elect
officers, whIch shall be the Committee=s first regularly sehcduled
meetmg, shall be voted by the COlmmttee at ItS last sessIOn before Annual
Town Meetmg. Said meetmg shall be held no later than Apnl 30
3 Regular Meetmgs - A schedule of regular meetmgs through Apnl 30 of the
followmg year shall be agreed upon by the last meetmg m May Said
schedule shall be set by maJonty vote of the Members present and shall be
effectIve through the conclUSion of the next Annual Town Meetmg. Said
schedule may bc amended by a maJonty vote of the Members present.
4 SpeCial Meetmgs - SpeCial Meetmgs may be called by the Chairman or by
three (3) Membcrs of the Committee. The Member(s) callmg the meetmg
shall notify all other Members forty eIght (4R) hours m advance of the
SpeCIal Meetmg Said notice shall state the purpose of the SpeCial
Meetmg.
5 PublIc Heanngs - The recommended budgets shall be set by a maJonty
vote of the Committee and shall bc subject to publIc hearing rules set forth
m RSA 32 and as amended from tIme to time. PublIc Heanngs shall be on
separate dates for thc Town budget and the School Dlstnct Budget.
(, Annual and Special Town and School Dlstnet Meetings - The Chairman
shall announce each budget request and the CommIttee=s
recommendatIOn, explam the baSIS for such rceommendatlOn, and the
results of the" ote taken for such recommendation. The Chairman may, If
requested. read an explanal10n of the mmonty positIOn If so requested.
3
Town of "alcm. NH
Mumclpal Budgct COT1lIl1lllcC Bylaws
7
Sub-Committees - Meetmgs shall be called as requIred by the Chamnan of
the Sub-CommIttee. Wntten reports from Sub-CommIttees shall hc
entered Into the mInutes of the Budget Commlttee=s meeting at \\hIeh
they are presented.
B. Quorum - A quorum shall conSIst of five members of the Budget Committee
C Order of Business or Agenda is recommended as follows.
a. Call to order and Pledge of Allegiance
b Roll Call
e ReceIpt of Correspondence
d. Approval of Minutes
e Old Busmess
f ReView of Budgets and ExpendItures
g. Information and Proposals
I From Sub-CommIttee(s)
-. From Members
3. From Members of the School Board, Selectmen,
Department Heads and CitIzens
h Adjournment
D Role of the Chalrn1an
Open the meeting at the prescribed tllne by a Call to Order
.., Announce the busmess before the CommIttee In the ordcr In \\ lm:h II IS to
be acted upon and/or entertain motions to change such order
3 Recogmze Members and/or meeting attendees, entItling said Members
andlor attendees to the 1100r
4 State and put to vote all questIOns which are regularly callcd, or
necessanly anse In the course of the proceedings and to announce the
result of the vote
5 Protect the CommIttee from annoyance.
6 ASSist In expedIting all bUSiness 10 every way compatible with the nghts
of the Members by allow1Og bnefremarks when undebatable MotIOns are
pending or by callIng a bnef recess to pen11lt restoratIon of order or for
c1anficatlOn of an obscure pOint If the ChaIrman deems It adVisable
7 To restram the Members when engaged In publIc debate through use of the
Rules of Order
R To enforce, on all occaSIOns, the observance of order and decorum among
4
Town of Salem, NH
Municipal BudgcIl OI11Illillcc Bylaws
thc Members, deCIdmg all questions of Order (subject to appeal by any
two Members) unless the ChaIrman prefers to submit the question fiJr
decisIOn of the Committee.
<) To Inform the Committee on a Pomt of Order or practice penment to
pendmg busmess
lOT 0 authentIcate by the Chalrman=s sIgnature, when necessary, all acts.
orders and proceedmgs of the Committee
II The Chamnan shall be the last Member to cast a vote on every Issue.
f:. Role of the Recordmg Secretary/Clerk
The Recordmg Secretary/Clerk shall be the recordmg offiCIal of the
Committee and shall attend all meetmgs as scheduled.
..,
Transcribe and type mmutes of the meetmg and forward copIes to each
Member pursuant to RSA 91-A.
3
AudIO tapes and wntten notes shall be forwarded to the Selectmen=s
Office upon final approval of the mmutes of a meet mg.
4
Research such Items as requested by the Chairman or any Member of the
Comlmttee
5
Assemble a notebook of approved mmutes and other related matenals,
along \V Ith a computer dlsk.ctte, If avadable, for pennanent record and
forward same to the Town Clerk annually
r Rules of Order
Obtammg the Floor
a. Address the Ch3lm1an by hiS tItle and walt for recogmtlOn. When
recogmzed, a Member may speak. and. With few exceptions, no
Member or meetIng attendee may mterrupt.
b. Unlllmted debate WIll be allowed so long as thc matter discussed IS
germane to the questIOn being debated.
2 Motions - All proposals seeking action by the Committee shall be
presented by a formal MotHm.
a. MotIons WIll be recognIzed by the Chairman and called fix a
Second and Vote
5
Town of Salem. Nil
MUnIcipal Budget ( omnllttcc l3y],,,,,
b
A Second to a Motion must be received before the ChaIrman may
entertaIn diSCUSSion and Vote. Should no Second be rccelvcd, the
MotIOn will be considered to have Diedf(Jr Lack o(Second and so
recorded.
c.
MotIOns to Table reqUire a second, and Will recclve no discussIOn
d.
Amendments to a MotIOn may be made hy any Member at any
time after a Second to a Motion has been received. A second and a
Vote upon the Amendment must be taken before procecdmg With
the ongInal Motion. No more than one ( I ) Amendmcnt to a
Motion may be entertamed by the Committee at any time.
e.
Motion to Contmue shall be entertamed on any item a Member
shall deem not completely addressed and discussed at a meet mg.
A Motion to Contmue requires a Second.
f
MotIOn to Refer - May be requestcd when a Member deems It
adVisable to give further study to a proposal or other matter A
MotIOn to Refer requires a Second.
3 Votes - Shall be taken after diSCUSSion has reached a conclUSIOn and shall
be by raised hand.
a. Votes shall be recorded m the mmutes of the meetmg as number
for, number agamst, number abstammg, and a notatIOn of any
Members who may be absent from the Vote.
b Roll Call Votes shall be recorded m the mmutes of thc meetmg as
(Yes) followed by Members= names, (No) followed by Members=
names, and (Abstam) followed by Members names and a notation
of any Memhcrs who may be absent from the Roll Call Vote
4 POInt of Infonnatlon - May bc called should a Mcmber seek clanficatlOn
on any Issue beforc the Committee which may seem to have become
obscure or mvolved.
5 Pomt of Order - May be called when a Member deems a possible Violation
of procedure or decorum has occurred. The Chamnan shall rule
Immedl3tely on any Pomt of Order called or request a vote of the
Committee
6 Order of the Day - May be called when a Member determmes that the
diSCUSSIOn has strayed from the subject matter at hand or regularly
scheduled bUSIness of the CommIttee
n
Town of <;alcm. NH
Municipal Budget CommIttee 13"la",
7
Appeal from the ChaIr - May be called by any Member who dIsagrees
wIth a decIsIOn rendered by the ChaIrman. If the Appeal recel\es a
Second. the ChaIrman shall restate the qucstlon or Issue and request a
V ote of the CommIttee to overrule or sustam.
~
Out of Order - May be called only by the ChaIrman when any Member or
meetmg attendee IS deemed to be unruly and not conducting themselves
accordmg to the Rules of Order The Chairman may requesl the offendll1g
person removed from the meetmg.
9
Requests for InformatIOn
A. Members Requests - Any member~s request IS to be considered a
request of the Committee
B InformatIOn Requests - Should it become apparent to the Chairman
or a member m the mtenm between meetmgs that additIOnal
mformatlOn relative to a spec1fic budget Item may be needed for
CommIttee use at the ncxt regularly scheduled meetmg, a wntten
request for thIS mformatIon may be submItted to the School Board
or Selectmen=s representatIve Such mfonnatlon should be made
available to thc CommIttee at ItS regularly scheduled meetmg
SECTION VIII
Adoption and Amendment
A These by-laws shall be knows as the Municipal Budget Committee By-Law~ of
the Town of Salem.
B These by-laws shall become effectIve after adoptIOn by maJonty vote of thc
Budgct Committee at a regular or speCIal meetmg.
C These by-laws may be amcndcd from tIme to tIme by the Budget CommIttee at a
regular or speCIal meetmg.
SECTION IX Severance
A If any section, subsectIOn, paragraph, sentence, clause or phrase of these by-laws
shall be declared mvalId for any reason whatsoever, such deCISIOn shall not effcct
the remammg portIOns thereof. whIch shall remam III full IC)fce and effect and to
thiS end, the provIsions of these by-laws are hereby declared to be severable
Adopted June 25, I LJLJ7
"-ccepted \1ay 24. 20()O
".mcndetLAccepted May X. 2002
".cccpteu "-prill) 2DD)
Amcnded,Accepted ".pril 14.2004
7
V;C)jl-1l.,.~\ (, I t
'Z I L ! (,)- C,lL(d'\j
'5;~(,> ~I )\..-
BUDGET OVERSIGHT
COMMITTEE
1 We as a Council reviewed the recommendations of the Blue
Ribbon Committee After adopting the report, we went to the
voters and asked for a tax Increase because that was one of
eight recommendations the panel made Also in this report was
a recommendation for a Citizen Budget Committee On page 11
of the summary of recommendations there are 8 items We are
In the process of addressing all but four of them The
foundation and dnvlng force behind the passing of the tax
increase was the fact that a Citizen committee recommended
the 1 % Increase A vital element like the Budget Committee
would allow citizen participation In the completion of one more
of the eight items
2 In The Voice of Wheat Ridge there were many references to
what is working in the community The theme of government
and the public working in unison came up several times
3 Public input Into the budget and services are fiber to the
government. Working In unison as a team would forge a
stronger alliance between citizens and government.
4 Many of the challenges staff faces need to be understood by
the publiC and having thiS budget group Involved would allow
for a better understanding between these two groups
5 Our community consists of many talented Individuals that could
help and guide thiS budget process I would not know why at
this time we would not take advantage of their talents The
perspective of the public would enter Into the process so when
council makes ItS final decisions the public's voice can be heard
In a comprehensive process
6 There are many elements of government. Looking at these
elements, I for one would welcome Input from indiViduals who
have a better working knowledge in areas such as Human
Resources, Public Safety, Public Works and long term
comprehensive plan goals Staff, while having qualified
personnel, would have the ability to interface In a helping hand
manner with the public to develop a stronger, In-depth budget
process.
7 In times of volatile economic conditions a citizens committee
would be able to lend the perspective of the public in what they
perceive as being of priority to the public sector
8 The JOint Committee can evaluate the budget In respect to the
Comprehensive Plan, Neighborhood Revitalization Strategy
and other visionary concepts the City has adopted such as the
strategic plan, Urban Renewal Plan and Parks and Recreation
Plan.
9 In February of 2005 the Strategic Plan for the City was
developed This was the reSidue of many hours of hard work
from City Council, Staff and Lyle Sumek. Several of the highest
priorities focused around seeking community participation On
page 18 of the Strategic Plan developed by City Council under
Action for 2005, Item three states "development of a Citizen
Oversight Committee". I want to restate In the VOice of Wheat
Ridge under Items that are working, the theme of citizen
involvement comes up more than once. Under Items that are
not working, the theme "councilor government needs to listen
to the citizens" was sighted more than once
1 0 The City fathers may at sometime have to go back In front of
the voters and ask for Items like a bond issue to assist in the
redevelopment of the Wadsworth Corridor or any other large
Investment opportunity that might come up in the feature I for
one would feel more comfortable coming back to the public and
asking for there support having completed as many of the eight
items on the Blue Ribbons Panel recommendation list as
possible
~ isfv1&vt/-rd f:J ') h )_oM(
ITEM NO: S 1"$(,1.,......
REQUEST FOR CITY COUNCIL ACTION
, r-
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COUNCIL MEETING DATE'
February 13,2006
TITLE:
RESOLUTION 04-2006 - A RESOLUTION AMENDING THE
FISCAL YEAR 2005 GENERAL FUND BUDGET TO REFLECT
THE APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIA TION FOR THE ANNUAL SALES TAX INCREMENT
PAYMENT TO THE WHEAT RIDGE URBAN RENEWAL
AUTHORITY IN THE AMOUNT OF $40,000.00
o PUBLIC HEARING
o BIDS/MOTIONS
lZJ RESOLUTIONS
o ORDINANCES FOR 1 ST READING (Date: _)
o ORDINANCES FOR 2ND READING
QuasI-JudIcIal
o
Yes
lZJ
No
Deputy City Manager
CIty Manager
EXECUTIVE SUMMARY:
The City adopted the Wheat Ridge Town Center Urban Renewal Plan on December 14, 1981 which
provided for the utIhzation of sales tax increment m the commercial area east of Wadsworth
Boulevard, between West 38th Avenue and West 44th Avenue. The City adopted Resolution No. 1559
on October 15, 1996 to approve the Intergovernmental Agreement (lGA) between the City of Wheat
RIdge and the Wheat Ridge EconomIc Development and ReVitalizatIon Commission (EDARC), now
the Wheat Ridge Urban Renewal Authority (WRURA), for the allocation of sales tax incremental
revenue for the Wheat Ridge Town Center The IGA amended the Wheat Ridge Town Center Urban
Renewal Plan to 1) mclude the new Safeway which moved into the Town Center urban renewal area,
2) set the allocation of sales tax increment revenue at 50 percent to WRURA and 50 percent to the
City; and 3) set the maximum sales tax mcrement to be utihzed by WRURA at $100,000.00 per fiscal
year
The 2005 General Fund Budget mcluded $60,00000 for the Wheat Ridge Town Center sales tax
mcrement agreement based on the City's 2 percent sales tax rate. The 2005 Budget was proposed
before the outcome of the sales tax rate increase initiatiVe was known. Due to the fact that the City's
sales tax rate increased to 3 percent, effectIve January 1, 2005, and because of the success of the
Safeway remodel, the total share back due to the WRURA for the 2005 fiscal year reached the
$100,000 00 annual cap. Therefore, a supplemental budget appropnation in the amount of$40,000.00
IS required to balance the 2005 Budget.
COMMISSIONfBOARD RECOMMENDATION:
None
ST A TEMENT OF THE ISSUES:
There have been a confusing and internally mconsistent pattern of IGA's between the City and the
WRURA on the subject of sales tax Increment shanng from the Town Center urban renewal area. In
order to close the financial books for the 2005 fiscal year, the current sales tax Increment shanng
practice, which has been followed SInce 1995, wIll be contInued. A permanent solution to address the
confuslOn and Inconsistencies will likely require a new IGA between the City and the WRURA. Staff
wtll bnng thiS subject forward in greater detaIl at a future City Council study seSSlOn.
ALTERNATIVES CONSIDERED:
None
FINANCIAL IMPACT:
The 2005 General Fund Budget Included a projection of $60,000.00 in sales tax lllcrement revenues
from the Town Centcr urban renewal area. However, because of the sales tax rate Increase and the
success of the Safeway remodel, the City actually collected approximately $231,184.00 In sales tax
Increment revenues. Because thiS IS a 50 percent sales tax mcrement agreement and there is a
$100,000 00 cap on the amount to be utIlized by WRURA, the City will still realize an additional
$131,184 00 m revenues which will more than offset thiS increase m expenditures. A supplemental
budget appropriatIOn IS requested m the amount of $40,000 00 There are adequate funds in the
General Fund unreserved fund balance to meet thiS request.
RECOMMENDED MOTION:
"I move to approve Resolution 04-2006 - A Resolution Amendmg the Fiscal Year 2005 General Fund
Budget to Reflect the Approval of a Supplemental Budget AppropriatIOn for the Annual Sales Tax
Increment Payment to the Wheat Ridge Urban Renewal Authonty m the Amount of$40,000 00."
or,
"I move to postpone indefimtely ResolutIOn 04-2006 - A Resolution Amendmg the Fiscal Year 2005
General Fund Budget to Reflect the Approval of a Supplemental Budget AppropriatlOn for the Annual
Sales Tax Increment Payment to the Wheat Ridge Urban Renewal Authority in the Amount of
$40,00000 for the followmg reason(s) "
Report Prepared by:
Reviewed by'
Patrick Goff, Deputy City Manager
Alan White, CommunIty Development Director
Jerry Dahl, City Attorney
Randy Young, City Manager
Attachments:
I ResolutlOn 04-2006
()o0213 Tlwm Center Supph:mental CAr (2l.doc
RESOLUTION 04
Series of 2006
TITLE:
A RESOLUTION AMENDING THE FISCAL YEAR
2005 GENERAL FUND BUDGET TO REFLECT
THE APPROVAL OF A SUPPLEMENTAL
BUDGET APPROPRIATION FOR THE ANNUAL
SALES TAX INCENTIVE PAYMENT TO THE
WHEAT RIDGE URBAN RENEWAL AUTHORITY
(WRURA) IN THE AMOUNT OF $40,000.00
WHEREAS, $60,000 was included in the adopted 2005 Budget for the sales tax
incentive payment to WRURA based on the City's 2 percent sales and use tax rate; and
WHEREAS, the City of Wheat Ridge sales and use tax rate increased from 2
percent to 3 percent effective January 1, 2005, and
WHEREAS, ResolutIOn No 1559-1996 set the maximum sales tax Increment to
be utihzed by WRURA at $100,000 00; and
WHEREAS, sales tax Increment revenue exceeded the budgeted amount by
$40,000 00 up to the cap of $1 00,000.00;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado, as follows:
A. The City of Wheat Ridge fiscal year 2005 General Fund Budget be
amended accordingly, specifically transferring a total of $40,000 00 from
General Fund unreserved fund balance into account #01-105-700-720.
DONE AND RESOLVED THIS _ day of February 2006.
Jerry DiTullio, Mayor
ATTEST:
Pam Anderson, City Clerk
ATTACHMENT 1
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DRAFT
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ITEM NO I,
REQUEST FOR CITY COUNCIL ACTION
IC$~.I
lP_1
COUNCIL MEETING DATE.
February 13,2006
TITLE:
A RESOLUTION AMENDING THE FISCAL YEAR 2006 BUDGET
TO REFLECT THE APPROVAL OF A SUPPLEMENTAL
BUDGET APPROPRIATION FOR THE REAPPROPRIATION
AND REENCUMBRANCE OF 2005 FISCAL YEAR
ENCUMBERED FUNDS IN THE AMOUNT OF $2,716,616.45
o PUBLIC HEARING
o BIDS/MOTIONS
~ RESOLUTIONS
o ORDINANCES FOR I ST READING (Date _)
o ORDINANCES FOR 2ND READING
QuasI-JudiCIal
o
Yes
[gJ
No
Deputy City Manager
City Manager
EXECUTIVE SUMMARY:
The city currently utilizes encumbrance accounting. Encumbrances are finanCial commItments related
to unperformed contracts for good or services. Encumbrance accountmg allows encumbered funds to
be camed over from year to year, in reserve accounts, until the project is completed Without the
reappropriation of the funds into the next year's budget. The CIty'S independent auditor has
recommended that the city utiltze generally accepted accounting principles (GAAP) for its budgeting
baSIS and reappropnate encumbered funds mto the next year's budget.
To reappropriate encumbered funds into the 2006 Budget, a supplemental budget appropriation,
adopted by resolution, IS reqUired. There were 35 open purchase orders from 2005 and II purchase
orders in reserves from previous years that were closed on December 31, 2005 Each purchase order is
associated With a speCific project that was not fully completed in the 2005 fiscal year. The funds which
were encumbered for these purchase orders were transferred to the unreserved fund balance of the
relevant fund when the purchase orders were closed. To continue these projects in 2006, a
supplemental budget appropriation is necessary to transfer these funds into speCific budget line items
in the 2006 Budget as detailed in the attached spreadsheets.
DRAFT
COMMISSIONIBOARD RECOMMENDATION:
Swanhorst & Company LLC, the city's independent auditor, Included the follOWIng note and
recommendatlOn in their 2004 Audit Management Letter dated March 25,2005
The City currently utilizes encumbrance accountlllg. State budget law reqUires the re-
appropriation of purchase orders and projects for each new budget year. While the
City is a home-rule city and is not required to follow the State law, current practice
throughout Colorado does not Include the use of encumbrances. We recommend that
the City conSider utilizing generally accepted accounting pnnciples (GAAP) for ItS
budgeting baSIS. This will allow the City to use a SIngle baSIS of accounting and
Simplify the budgetIng and accounting processes.
City Council accepted the 2004 ComprehenSive Annual Financial Report on August 8, 2005 and
approved a motion to direct staff to Implement thiS recommendation.
STATEMENT OF THE ISSUES:
None
AL TERNA TIVES CONSIDERED:
None
FINANCIAL IMPACT:
A supplemental budget appropriation IS requested In the amount of$2.713.088 95 When the purchase
orders were closed on December 31, 2005 the funds encumbered for those purchase orders were
transferred to the unreserved fund balance in each of the follOWing funds. Thereforc, there are
adequate funds in the vanous unreserved fund balances to meet this request and there will not be a net
negative effect to the unreserved fund balances. The funds will be distributed as follows. A detailed
list of open purchase orders for 2005 and reserves from prevlOUS years IS attached.
General Fund
PolIcc InvestlgatlOn Fund
Capital Investment Fund
Open Space Fund
Conservation Trust Fund
Total
$767,11618
$14,14950
$1.698.605 59
$177,92548
$58,819.70
$2,716,61645
RECOMMENDED MOTION:
"I move to approve Resolution No 05-2006, a supplemental budget appropnatlOn for the
reappropnatlon and reencumbrance of 2005 fiscal year encumbered funds in the amount of
DRAFT
$2,716,616.45 "
Or
"I move to postpone indefimtely ResolutlOn No. 05-2006,
reason( s)
for the followmg
"
Report Prepared by'
Reviewed by'
Patnck Goff, Deputy City Manager
Randy Young, City Manager
Attachments:
1 ResolutIOn No 05-2006
2 Open Purchase Orders for 2005
3 Reserves from PrevlOUS Years
Request for L ity l nuncII Action-report form
RESOLUTION NO. 05
Series of 2006
;-r,,_ n f\ r"" "'i"
t jH',',! k) \, - d
!;~,.(;. L . L La.:.!
TITLE:
A RESOLUTION AMENDING THE FISCAL YEAR
2006 BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION FOR
THE REAPPROPRIATION AND REENCUMBRANCE
OF 2005 FISCAL YEAR ENCUMBERED FUNDS IN
THE AMOUNT OF $2,716,616.45
WHEREAS, the City currently utilIzes encumbrance accountmg which allows
encumbrances to be carried over from year to year; and
WHEREAS, the City's mdependent auditor has recommended that thc City
utilIze generally accepted accounting pnnciples (GAAP) for Its budgeting basis which
requires all encumbrances to expire at year end, and
WHEREAS, 35 open purchase orders from 2005 and 11 purchase orders in
reserve accounts from previous years were closed on Deccmber 31,2005; and
WHEREAS, to contmue these proJccts m 2006 a supplemental budget
appropnatlOn IS necessary to transfer the funds from unreserved fund balances to specific
2006 Budget hne Items;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado, as follows:
A. The City of Wheat Ridge fiscal year 2006 Budget be amended
accordingly, specifically transfernng a total of $2,716,616 45 from the
followmg unreserved fund balances to specific 2006 Budget Ime Items as
detailed m the attachcd spreadsheets
General Fund
Pohce InvestlgatlOn Fund
Capital Investment Fund
Open Space Fund
ConservatIOn Trust Fund
Total
$767,11618
$14,149.50
$1,698,605 59
$177,92548
$58,819.70
$2,716,61645
DONE AND RESOLVED THIS _ day of February 2006.
Jerry DiTullio, Mayor
ATTEST:
Pam Anderson, City Clerk
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ITEM NO'
REQUEST FOR CITY COUNCIL ACTION
I~$~
ru
COUNCIL MEETING DATE.
February 13,2006
TITLE:
A RESOLUTION AMENDING THE FISCAL YEAR 2006 BUDGET
TO REFLECT THE APPROVAL OF A SUPPLEMENTAL
BUDGET APPROPRIATION FOR THE REAPPROPRIATION
AND REENCUMBRANCE OF 2005 FISCAL YEAR
ENCUMBERED FUNDS IN THE AMOUNT OF $2,716,616.45
o PUBLIC HEARING
o BIDS/MOTIONS
[gJ RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date _)
o ORDINANCES FOR 2ND READING
Quasi-Judicial
o
Yes
[gJ
No
Deputy City Manager
City Manager
EXECUTIVE SUMMARY:
The city currently utilIzes encumbrance accountmg. Encumbrances are financial commitments related
to unperformed contracts for good or services. Encumbrance accounting allows encumbered funds to
be carried over from year to year, m reserve accounts, until the project IS completed Without the
reappropriation of the funds into the next year's budget. The city's independent auditor has
recommended that the Clt) utilize generally accepted accounting prinCiples (GAAP) for its budgeting
baSIS and reappropnate encumbered funds into the next year's budget.
To reappropnate encumbered funds mto the 2006 Budget, a supplemental budget appropnation,
adopted by resolutlOn, is reqUired. There were 35 open purchase orders from 2005 and 11 purchase
orders in reserves from previous years that were closed on December 31,2005 Each purchase order is
associated With a specific project that was not fully completed in the 2005 fiscal year. The funds which
were encumbered for these purchase orders were transferred to the unreserved fund balance of the
relevant fund when the purchase orders were closed. To contmue these projects m 2006, a
supplemental budget appropriation IS necessary to transfer these funds mto specific budget line Items
m the 2006 Budget as detailed in the attached spreadsheets.
DRAFT
COMMISSIONfBOARD RECOMMENDATION:
Swanhorst & Company LLC, the city's independent audItor, mcluded the followmg note and
recommendatIOn III theIr 2004 Audit Management Letter dated March 25,2005
The City currently utilizes encumbrance accountmg. State budget law requires the re-
appropriatlOn of purchase orders and projects for each new budget year While the
City is a home-rule cIty and IS not required to follow the State law, current practIce
throughout Colorado does not mclude the use of encumbrances. We recommend that
the City consider utilizmg generally accepted accounting principles (GAAP) for its
budgeting basIs. ThIS will allow the City to use a smgle basis of accounting and
simplify the budgeting and accountmg processes.
City Council accepted the 2004 Comprehensive Annual Financial Report on August 8, 2005 and
approved a motion to direct staff to implement thIS recommendatlOn.
ST A TEMENT OF THE ISSUES:
None
AL TERNA TIYES CONSIDERED:
None
FINANCIAL IMPACT:
A supplemental budget appropnatlOn IS requested m the amount of$2, 713,088. 95 When the purchase
orders were closed on December 31, 2005 the funds encumbered for those purchase orders werc
transferrcd to the unreserved fund balance m each of thc followmg funds. Therefore, thcre arc
adequate funds m the vanous unreserved fund balances to meet this request and there will not be a net
negative effect to the unrescrved fund balances. The funds will be distributed as follows. A detailed
Itst of open purchase orders for 2005 and reserves from prevIOus years IS attached.
General Fund
Police InvestIgation Fund
CapItal Investment Fund
Open Space Fund
Conservation Trust Fund
Total
$767,11618
$14,149 50
$1,698,605.59
$177,92548
$58,819.70
$2,716,61645
RECOMMENDED MOTION:
"I move to approve Resolutlon No 05-2006, a supplemental budget appropnatlOn for the
reappropriation and reencumbrance of 2005 fiscal year encumbered funds in the amount of
$2,716,616.45 "
Or
DRAFT
"1 move to postpone indefinitely Resolution No
reason( s)
05-2006, for the following
"
Report Preparcd bY'
Revlewcd by'
Patrick Goff, Deputy City Manager
Randy Young, City Manager
Attachments:
I Resolution No 05-2006
2. Open Purchase Orders for 2005
3 Reserves from Previous Years
Re4ucst for (.ity l ouncil ^ction-rcport foml
RESOLUTION NO. 05
Series of 2006
r. n f"\ rm "'."i",:'
. "'. i , .\', '~ 2
~ h t. \, j-' ,~.,. f.:': 1-1
t.i~,<;..- L \ L. ....l..l. ....
TITLE:
A RESOLUTION AMENDING THE FISCAL YEAR
2006 BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION FOR
THE REAPPROPRIATION AND REENCUMBRANCE
OF 2005 FISCAL YEAR ENCUMBERED FUNDS IN
THE AMOUNT OF $2,716,616.45
WHEREAS, the City currently utilizes encumbrance accounting which allows
encumbrances to be carned over from year to year; and
WHEREAS, the City's independent auditor has recommended that the City
utilize generally accepted accounting prinClples (GAAP) for Its budgeting basis which
reqUIres all encumbrances to expire at ycar end; and
WHEREAS, 35 open purchase orders from 2005 and 11 purchase orders III
reserve accounts from previous years were closed on December 31,2005, and
WHEREAS, to contlllue these projects III 2006 a supplemental budget
appropriatlOn IS necessary to transfer the funds from unreservcd fund balances to specific
2006 Budget line Items,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado, as follows:
A. The City of Wheat Ridge fiscal year 2006 Budget be amended
accordingly, specifically transfernng a total of $2,716,616 45 from the
following unrescrved fund balances to specific 2006 Budget hne Items as
detaIled III the attachcd spreadsheets
General Fund
Police Investigation Fund
Capital Investment Fund
Open Space Fund
Conservation Trust Fund
Total
$767,11618
$14,14950
$1,698,605 59
$177,92548
$58,819.70
$2,716,61645
DONE AND RESOLVED THIS _ day of February 2006.
Jerry DiTullio, Mayor
ATTEST:
Pam Anderson, City Clerk
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ITEM NO'
REQUEST FOR CITY COUNCIL ACTION
r""'-$~
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II~ WI
COUNCIL MEETING DATE.
February 13, 2006
TITLE:
RESOLUTION 04-2006 - A RESOLUTION AMENDING THE
FISCAL YEAR 2005 GENERAL FUND BUDGET TO REFLECT
THE APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIA TION FOR THE ANNUAL SALES TAX INCREMENT
PAYMENT TO THE WHEAT RIDGE URBAN RENEWAL
AUTHORITY IN THE AMOUNT OF $40,000.00
o PUBLIC HEARING
o BIDS/MOTIONS
L8J RESOLUTIONS
o ORDINANCES FOR I ST READING (Date _)
o ORDINANCES FOR 2ND READING
QuasI-JudIcIal
o
Yes
L8J
No
Deputy City Manager
CIty Manager
EXECUTIVE SUMMARY:
The CIty adopted the Wheat RIdge Town Center Urban Renewal Plan on December 14, 198 I whIch
proVIded for the utIhzatlOn of sales tax increment In the commercial area east of Wadsworth
Boulevard, between West 38th Avenue and West 44th Avenue. The CIty adopted Resolution No 1559
on October IS, 1996 to approve the Intergovernmental Agreement (lGA) between the City of Wheat
Ridge and the Wheat RIdge Economic Development and RevitalIzatIon CommISSIOn (EDARC), now
the Wheat Ridge Urban Renewal AuthOrIty (WRURA), for the allocation of sales tax incremental
revenue for the Wheat Ridge Town Center The IGA amended the Wheat Ridge Town Center Urban
Renewal Plan to. I) include the new Safeway which moved into the Town Center urban renewal area;
2) set the allocatIOn of sales tax increment revenue at 50 percent to WRURA and 50 percent to the
CIty; and 3) set the maxImum sales tax Increment to be utIlIzed by WRURA at $100,000 00 per fiscal
year
The 2005 General Fund Budget Included $60,00000 for the Wheat Ridge Town Center sales tax
lllcrement agreement based on the City's 2 percent sales tax rate. The 2005 Budget was proposed
before the outcome of the sales tax rate Increase InitIatIve was known. Due to the fact that the City's
sales tax rate Increased to 3 percent, effectIve January I, 2005, and because of the success of the
Safeway remodel, the total share back due to the WRURA for the 2005 fiscal year reached the
$100.000 00 annual cap Therefore, a supplemental budget appropriatIOn In the amount of$40.000 00
IS reqUIred to balance the 2005 Budget.
COMMISSION/BOARD RECOMMENDA nON:
None
STATEMENT OF THE ISSUES:
There have been a confusing and mternally mconslstent pattern of IGA's between the Clt) and the
WRURA on the subject of sales tax Increment shanng from the Town Center urban renewal area. In
order to close the finanCIal books for the 2005 fiscal year. the current sales tax Increment shanng
practIce. whIch has been followed since 1995, WIll be continued. A permanent solutIOn to address the
confUSIOn and inCOnSIstencIes WIll lIkely reqUIre a new IGA between the CIty and the WRURA. Statl
will bnng this subject forward In greater detail at a future CIty CounCIl study sessIOn.
ALTERNATIVES CONSIDERED:
None
FINANCIAL IMPACT:
The 2005 General Fund Budget Included a projectIOn of$60,000.00 In sales tax Increment revenues
from the Town Center urban renewal area. However, because of the sales tax rate Increase and the
success of the Safeway remodel, the CIty actually collected approxImately $231,184 00 In sales tax
Increment revenues. Because thIS IS a 50 percent sales tax Increment agreement and there is a
$100.00000 cap on the amount to be utthzed by WRURA. the CIty WIll sttll realize an addItIonal
$131.184 00 In revenues whIch WIll more than offset thIS Increase In expendItures. A supplemental
budget appropnatlOn IS requested In the amount of $40.000 00 There are adequate funds In the
General Fund unreserved fund balance to meet thIS request.
RECOMMENDED MOTION:
"I move to approve Resolution 04-2006 - A Resolution Amending the Fiscal Year 2005 General Fund
Budget to Ret1ect the Approval of a Supplemental Budget AppropriatIon for the Annual Sales Tax
Increment Payment to the Wheat RIdge Urban Renewal Authonty In the Amount of $40,000.00 "
or,
"I move to postpone Indefinitely Resolution 04-2006 - A ResolutIOn Amending the Fiscal Year 2005
General Fund Budget to Ret1ect the Approval of a Supplemental Budget Appropnation for the Annual
Sales Tax Increment Payment to the Wheat RIdge Urban Renewal Authonty In the Amount of
$40,000 00 for the follOWing rcason( s)
Report Prepared by'
Reviewed by'
Patnck Goff, Deputy City Manager
Alan White, Commulllty Development Director
Jerry Dahl, City Attorney
Randy Young, City Manager
Attachments:
I ResolutIOn 04-2006
Oh021", '} own l enter Supplcmcntall AF (2 l,doe
RESOLUTION 04
Series of 2006
TITLE:
A RESOLUTION AMENDING THE FISCAL YEAR
2005 GENERAL FUND BUDGET TO REFLECT
THE APPROVAL OF A SUPPLEMENTAL
BUDGET APPROPRIATION FOR THE ANNUAL
SALES TAX INCENTIVE PAYMENT TO THE
WHEAT RIDGE URBAN RENEWAL AUTHORITY
(WRURA) IN THE AMOUNT OF $40,000.00
WHEREAS, $60,000 was Illcluded III the adopted 2005 Budget for the sales tax
IllcentlVe payment to WRURA based on the City's 2 percent sales and use tax rate; and
WHEREAS, the City of Wheat RIdge sales and use tax rate Illcreased from 2
percent to 3 percent effective January L 2005, and
WHEREAS, ResolutIOn No 1559-1996 set the maxImum sales ta'l: increment to
be utlhzed by WRURA at $100,000 00; and
WHEREAS, sales tax increment revenue exceeded the budgeted amount by
$40,000 00 up to the cap of $1 00,000 00;
NOW THEREFORE BE IT RESOLVED by tbe City Council oftbe City of
Wbeat Ridge, Colorado, as follows:
A. The CIty of Wheat RIdge fiscal year 2005 General Fund Budget be
amended accordmgly, speCIfically transferrIng a total of $40,000 00 from
General Fund unreserved fund balance mto account #01-105-700-720
DONE AND RESOLVED THIS _ day of February 2006.
Jerry DiTullio, Mayor
ATTEST:
Pam Anderson, City Clerk
ATTACHMENT 1
February 6, 2006
TO: Mike Stites Council President
Randy Young City Maneger
Per the Council Rules which allows two Council Members to add
an agenda item to regular business meeting, we would like to add
the following to the February 13, 2006 Council Meeting under
DECISIONS, RESOLUTIONS, AND MOTIONS.
Title. Wheat Ridge Budget Oversight Committee
Thanks
Dean Gokey
Wanda Sang
Terry Womble
y