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HomeMy WebLinkAbout03/20/2006 STUDY SESSION AGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO Wheat Ridge Recreation Center 4005 Kipling St. March 20. 2006 6:00 P.M. COLUMBINE ROOM - Wheat Ridge Recreation Center DINNER MEETING- with Pam Hutton, COOT CITY COUNCIL STUDY SESSION AGENDA 7:00 P.M APPROVAL OF AGENDA Item 1. Staff Reports Outside Agency Reports Item 2. Financing of Public Improvements and Municipal Assistance for Private Road Repairs ...{ ...::II ~~ -:- ~ -- City of Wheat Ridge Department 01 Public WLJlks MEMORANDUM FROM: Randy Young, ~nager Tim Paranto, Director of Public Works TO: DATE: March 1, 2006 SUBJECT: Financing of Public Improvements and Municipal Assistance for Private Road Repairs The City Council has scheduled a discussion of alternative funding for public improvements for the March 20, 2006 Council Study Session The City Council will also discuss public maintenance and re-construction of shared driveways and private roads The following information is provided to assist the City Council at the Study Session FUNDING PUBLIC IMPROVEMENTS Public facilities, such as streets, sidewalks, trails, storm sewers, parks, public buildings, water systems and wastewater systems are funded from a variety of sources. There are generally two approaches to funding infrastructure, pay-as-you-go funding and debt financing Pay-as- you-go financing requires funding improvements from current revenues Revenues may include property taxes, sales taxes, fees, user charges and interest earnings Debt financing requires funding infrastructure from sale of general obligation bonds, revenue bonds or special assessment bonds Public improvements are also provided by developers, as a required element of their projects Wheat Ridge has historically funded public improvements with a portion of sales taxes collected Using current sales tax revenues, the City can fund infrastructure improvements by' . Budgeting a portion of yearly revenues for improvements (current method) . Selling general obligation or revenue bonds to fund improvements and retire the bonds with sales tax revenues Additional revenue for funding public improvements can be generated by imposition of user fees, such as the water, wastewater and stormwater utility fees collected by many cities. Street utility fees are also collected in many cities to fund transportation improvements Many public improvements have a unique benefit to a limited group of property owners Projects having special benefit to a specific portion of the City might include street construction or re-construction, installation or repair of sidewalks, storm drainage improvements, parking lot construction, etc. Special improvement districts can be created for the purpose of levying and collecting additional property taxes to retire bonds sold to finance a particular public improvement. In Colorado, a special improvement district can be created if there is support from affected property owners that will be assessed more than 50% of the cost of the improvement project. MUNICIPAL FINANCING OF REPAIR AND IMPROVEMENT OF PRIVATE DRIVES There are many shared driveways and private roads in Wheat Ridge It should be understood that, typically, individual properties have shared common driveways or private roads because, at the time the lots were created, developing public streets required more land and/or was more expensive than building private accesses As the private roads and drives age, maintenance beyond snow removal is required In many cases, the ownerships have changed and casual agreements are lost before extensive maintenance or repair is needed It is not unusual to find that there are no easements, maintenance agreements or homeowner associations to address maintenance costs of shared property accesses From time to time residents ask the City for assistance with the cost of maintaining these private accesses As the City Council contemplates providing assistance to property owners concerning driveways and private roads, the following should be considered . Expenditure of public funds on private property . Current public improvement project priorities . The magnitude of private shared driveways and roads in the City . Creation of equitable guidance for eligibility for City assistance . Development of maintenance standards . Equity with property owners that have historically provided proper maintenance of their driveways and private roads . Maintenance assistance for driveways serving multiple properties versus individual property driveways . Liability concerning any improvement provided by the City . Future obligation for maintenance and repair of private driveways and roads. Some cities have procedures for dedication of private streets and roads as public streets Those cities require that the roadway being proposed for dedication be brought into conformance with minimum street standards The street standards address right-of-way widths, street widths, street geometry and construction specifications. Typically, the private roadway requires some level of re-design and re-construction to qualify for acceptance by the City I will be available at the Study Session to answer any questions the City Council may have related to alternative funding for infrastructure and maintenance of private roadways .....- CITY OF WHEAT RIDGE, COLORADO Recreation Center 7500 W. 29th Avenue March 20, 2006 Mayor DiTullio called the study session to order at 7 06 P m. City Council members present: Karen Berry, Terry Womble, Wanda Sang, Dean Gokey, Mike Stites, Larry Schulz, Lena Rotola, Also present: Randy Young, City Manager; Patrick Goff, Deputy City Manager; City Clerk Pam Anderson, Tim Paranto, Director of Public Works, staff. APPROV AL OF THE AGENDA Consensus was carried to add Carnation Festival Funding to the agenda as Item 3 Item 1. Staff Reports City Manager Randy Young updated the Council regarding a meeting of the Fairmont Improvement Association that he and Mayor DiTullio will be attending for the purpose of a Cabela's update. Consensus was reached to begin a Strategic Planning Update on April 3rd and 4th City Clerk Pam Anderson, Deputy City Manager Patrick Goff, and Councilors Karen Berry and Larry Schulz briefed City Council on attendance at the National League of Cities Conference in Washington D C She distributed a memorandum detailing the conference and the meetings with the Colorado Congressional delegation Outside Agency Reports Mayor DiTullio spoke about the JEC meeting Item 2. Financing of Public Improvements and Municipal Assistance for Private Road Repairs City Manager Randy Young introduced the item He re-capped the past history and policy choices regarding funding public improvements and infrastructure needs. Tim Paranto, Director of Public Works presented a staff report outlining the best practices in public improvement funding 1. cash funding Study Session Notes March 20, 2006 2 2 Bonding Payment of bonds with an additional revenue source, such as utility fees or sales taxi property tax increase Some examples General Obligation bonds, stormwater utility, revenue bonds,etc. Mr Paranto gave specific examples of capital improvement projects that could be funded with alternate sources of revenue' 38th Avenue improvements, storm drainage infrastructure, Lena Gulch drainage project, Lower Clear Creek drainage project, Kipling Street Improvements, ArvadalWheat Ridge Columbine Basin Project. Mr Paranto described a continuing movement toward user fees as a revenue stream, and gave the following examples concrete utility fee (Englewood), Lafayette's fund dedicated to sidewalk replacement; street maintenance utility (Loveland) Mr Paranto reported on the formation of Special Improvement Districts as a common method of financing public improvements such as streets, sidewalks, storm sewers, parks, etc. The City of Arvada's Columbine Basin Public Improvemnet District is an example The district is formed when at least 50% of the property owners in a given area petition the City to put a district in place Discussion followed regarding general needs and the future costs and economies of scale Consensus was carried for staff to put together a laundry list of projects and costs with priorities Mr. Young pointed out that the 1 O-Year Capital Improvement Budget is currently the list of project priorities that the City Council reviews annually Discussion continued regarding funding of private property improvements. Resident Jill Strunk spoke with Council regarding her difficulties in working with her neighbors in upgrading and improving their shared private driveway She inquired about financial support from the City, Mr Paranto outlined the issues with improvements to private property with public monies Consensus was carried to make materials and resources on Home Owners Associations available to Ms. Strunk. Item 3. Carnation Festival Funding Mr Womble briefed City Council on improvements and fund raising for the Carnation Festival. He distributed a copy of the Carnation Festival budget. Mr. Young notified Council that the City currently contributes a $5,000 00 cash contribution, $26-27,00000 in direct costs (public safety, overtime costs), and approximately $34,000 in indirect costs, not including in-kind contributions Mr Womble would like to propose increasing the cash contribution by $5,000 00 Consensus was carried to add to the agenda of the next City Council Meeting for consideration a $5,000 00 ear-marked budget amendment for the sponsorship of the Carnation Festival, with additional sound financial information Mr Young suggested sponsoring a particular item Study Session Notes March 20, 2006 Meeting adjourned at 8'52 p m The Study Session Notes are the City Clerk's record of staff direction and Council discussion of agenda items No formal action may take place by motion at a City Council Study Session 3 OlmYBlDInIS CITY OF WHEAT RIDGE, COLORADO Recreation Center 7500 W. 29th Avenue March 20. 2006 Mayor DiTullio called the study session to order at 7 06 P m City Council members present: Karen Berry, Terry Womble, Wanda Sang, Dean Gokey, Mike Stites, Larry Schulz, Lena Rotola, Also present: Randy Young, City Manager; Patrick Goff, Deputy City Manager; City Clerk Pam Anderson, Tim Paranto, Director of Public Works, staff APPROVAL OF THE AGENDA Consensus was carried to add Carnation Festival Funding to the agenda as Item 3. Item 1. Staff Reports City Manager Randy Young updated the Council regarding a meeting of the Fairmont Improvement Association that he and Mayor DiTullio will be attending for the purpose of a Cabela's update Consensus was reached to begin a Strategic Planning Update on April 3rd and 4th City Clerk Pam Anderson, Deputy City Manager Patrick Goff, and Councilors Karen Berry and Larry Schulz briefed City Council on attendance at the National League of Cities Conference in Washington D C She distributed a memorandum detailing the conference and the meetings with the Colorado Congressional delegation Outside Agency Reports Mayor DiTullio spoke about the JEC meeting Item 2. Financing of Public Improvements and Municipal Assistance for Private Road Repairs City Manager Randy Young introduced the item He re-capped the past history and policy choices regarding funding public improvements and infrastructure needs. Tim Paranto, Director of Public Works presented a staff report outlining the best practices in public improvement funding 1 cash funding Study Session Notes March 20, 2006 2 2. Bonding. Payment of bonds with an additional revenue source, such as utility fees or sales taxi property tax increase Some examples General Obligation bonds, stormwater utility, revenue bonds, etc. Mr Paranto gave specific examples of capital improvement projects that could be funded with alternate sources of revenue 38th Avenue improvements, storm drainage infrastructure, Lena Gulch drainage project, Lower Clear Creek drainage project, Kipling Street Improvements, Arvada/Wheat Ridge Columbine Basin Project. Mr Paranto described a continuing movement toward user fees as a revenue stream, and gave the following examples. concrete utility fee (Englewood), Lafayette's fund dedicated to sidewalk replacement; street maintenance utility (Loveland) Mr Paranto reported on the formation of Special Improvement Districts as a common method of financing public improvements such as streets, sidewalks, storm sewers, parks, etc. The City of Arvada's Columbine Basin Public Improvemnet District is an example The district is formed when at least 50% of the property owners in a given area petition the City to put a district in place Discussion followed regarding general needs and the future costs and economies of scale Consensus was carried for staff to put together a laundry list of projects and costs with priorities Mr Young pointed out that the 10-Year Capital Improvement Budget is currently the list of project priorities that the City Council reviews annually Discussion continued regarding funding of private property improvements Resident Jill Strunk spoke with Council regarding her difficulties in working with her neighbors in upgrading and improving their shared private driveway She inquired about financial support from the City, Mr Paranto outlined the issues with improvements to private property with public monies Consensus was carried to make materials and resources on Home Owners Associations available to Ms. Strunk. Item 3. Carnation Festival Funding Mr Womble briefed City Council on improvements and fund raising for the Carnation Festival He distributed a copy of the Carnation Festival budget. Mr Young notified Council that the City currently contributes a $5,000 00 cash contribution, $26-27,00000 in direct costs (public safety, overtime costs), and approximately $34,000 in indirect costs, not including in-kind contributions Mr Womble would like to propose increasing the cash contribution by $5,000.00 Consensus was carried to add to the agenda of the next City Council Meeting for consideration a $5,000 00 ear-marked budget amendment for the sponsorship of the Carnation Festival, with additional sound financial information Mr Young suggested sponsoring a particular item Study Session Notes March 20, 2006 Meeting adjourned at 8 52 P m The Study Session Notes are the City Clerk's record of staff direction and Council discussion of agenda items No formal action may take place by motion at a City Council Study Session 3 ---.-.- .,-------- <;~ ~'\J'A ~ ~\\ 0\--\\ -( '.0& ~.w.. - _ ~ D.f ~ _ {-~? _, ~'<M ~~_ ~ ~""'" T \ 1M ~ .f\",,""'....\-fl..v-- ~ A.J. ~ '4, ~OV --t>r",\l; tr ~ t< c..1"e.l~ '. 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J.v..<-"'Ii o,J.( ~ ~........,f2 i"~' ~ ~~ ~-t..,t ~"<Y ;. \~....I.-.- " .\- e-W\ . cc;,<e2 ~'~; o...J.~"'~ , March 17,2006 Pam Hutton CDOT Ms. Hutton. We are wntmg to let you know how unhappy, displeased, and totally dIsgusted we are with you and CDOT as a whole. You came mto our neIghborhood to widen 1-70 from Wadsworth to Klplmg years ago. You spent millions of our tax dollars on that proJect. When you left the proJect, you left us to lIve with the nightmare along the south Service Road between the Carr Street Bndge and KIplmg. What was once our beautiful neighborhood IS turnmg into a city dump and our commumty into a ghetto. Shame on you and the rest ofCDOT. We have lIved with thiS mess much too long. It is time for action on your part! Your lack of actIOn m cleaning up your property m the past years is attractmg all the wrong elements to our neIghborhood - those who do graffiti and tagging, gangs, and the people who use that stretch of the service road to dump car motors, Junk furnIture and anythmg else you can imagme. The huge piles of branches, dead shrubs, and dead weeds are an extreme fire hazard. The rodents love this Wheat RIdge City dump. Some day among the trash and debris we may even find a dead body! We the undersigned want you to do the nght thmg and clean up your mess here m our neIghborhood before you move on the Cabello project. At this tIme we can only imagme the mess you'll leave these poor unexpeclmg people around the Cabello proJect neIghborhoods. Your Very Unhappy Neighbors III the Clearvale SubdIviSIOn, _W3dJ Iol'3Q)~ Years in the N(;ighborhood 37/5' 5L rS. 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YS- /..-0.rz~,4.. u :503 - 'b.J-6 Yl, 17 .~~//~-i~~~~-~/~/~57 '~5?~.(~~ / -r'1/'~~~~ f11K7 i2'L'er~ 7f 'r?e3/L/2()~(1<f '/ /1;.~L ~ ~;"'l '-1777 {},~ 1-1 ~ T -5 ~qs~ 2- ~..:r- ~~")(;;"IJ(.. v J...17~t ~'JV(Y ) L '1 7 f/4r Sf S- F<F.{J,F'Cj~ (JLLLIA,c./..{'18'-i Oout'(':" JT :)0:> St"J'-669 S (C_I 1.- ~ \v. c--... -r:.- '""'~. 4-7 ')( 4- n 0, \ J~{ :::, ~ -=' ~a.a ~q~ 1+ 1) :s - l~('lrr, C\nld(~(I'\1 \..\lxL.\ })r'lk>ls+ 3Q),~3(j-2G~S -,wL SI!..lL 'i1'llv OOl.Je.l R.f.,~ 3-L{dj}'1'1I4 ~',J~:)<k"'H' Ifni oudlt'\( OL....-.lttL J-<t:J..Cr(l/<.J ~J1GI1~J\^JJH\jlw(,&~l[yG,~(ttSt .s CfL}c -.x. 1 ( WYI'S v ,j J Years in the Neighborhood d.b Lir-., ~S ~1A ~ I~ J \ r -' _ ~ c... ..-.- J~/;(<; ;-. /~- ,-, 2 Signature Phone Years in the Neighborhood (~' Yt ,,5 \c, :- ~ If) J, !.(,:J, ,/-, (-It- "3 :J. 7r.( :;2U;, ( ) ( JOJ 9c. j 5"227 3 March 17,2006 Pam Hutttm . CDOT , -.' Ms. Hutton. We are writIng to let you know how unhappy, displeased, and totally disgusted we are with you and CDOT as a whole. You came into our neighborhood to Widen 1-70 from Wadsworth to Klplmg years ago. You spent millions of our tax dollars on that project. When you left the proJect, you left us to lIve with the mghtmare along the south Service Road between the Carr Street BrIdge and Kipling. What was once our beautiful neighborhood is turnmg mto a city dump and our community mto a ghetto. Shame on you and the rest ofCDOT. We have lived with thiS mess much too long. It IS time for action on your part! Your lack of actIOn in cleaning up your property in the past years IS attractmg all the wrong elements to our neighborhood - those who do graffiti and taggIng, gangs, and the people who use that stretch of the service road to dump car motors, junk furniture and anythIng else you can Imagme. The huge piles of branches, dead shrubs, and dead weeds are an extreme fire hazard. The rodents love thiS Wheat Ridge City dump. Some day among the trash and debns we may even find a dead body! We the underSigned want you to do the right thing and clean up your mess here In our neighborhood before you move on the Cabello project. At thiS time we can only ImagIne the mess you'll leave these poor unexpecting people around the Cabello proJect neighborhoods. Your Very Unhappy Neighbors m the Clearvale SubdiVision, Phone I Signature ;!Jildtll. Address w h.t.'\ T Kc &"'L ?"i4: iv I..f{..TIt AVe, t' Phone Years in the Neighborhood 3,d -'/1.J. s I q 01 cnc Y~"'/V,2... L ' (:'J 303 072-'" 2 Years in the Signature Address Phone Neighborhood 3 March 17,2006 Pam Hutton CDOT Ms. Hutton. We arc wntmg to let you know how unhappy, displeased, and totally dIsgusted we are with you and CDOT as a whole. You came into our neIghborhood to widen 1-70 from Wadsworth to Klplmg years ago. You spent millIons of our tax dollars on that proJect. When you left the proJect, you left us to live with the nightmare along the south Service Road between the Carr Street BrIdge and Kipling. What was once our beautiful neighborhood is turning mto a city dump and our community mto a ghetto Shame on you and the rest of CD aT We have lIved with thiS mess much too long. It IS tIme for action on your part! Your lack of actIon in cleaning up your property m the past years is attractmg all the wrong clements to our neighborhood - those who do graffitI and taggmg, gangs, and the people who use that stretch of the servIce road to dump car motors, junk furniture and anythmg else you can Imagine. The huge piles of branches, dead shrubs, and dead weeds arc an extreme fire hazard. The rodents love thiS Wheat RIdge City dump. Some day among the trash and debris we may even find a dead body! We the underSIgned want you to do the nght thmg and clean up your mess here m our neIghborhood before you move on the Cabello proJect. At this tIme we can only imagme the mess you'll leave these poor unexpectmg people around the Cabello proJect neighborhoods. Your Very Unhappy NeIghbors m the Clearvale SubdiVISIOn, Address Phone Years in the Neighborhood I~ 3' / I Z 2- j1J 9 Signature Address Phone Years in the Neighborhood -:) /1 2 Years in the Phone Neighborhood 303 1"/}-,5b 7/ / c: ,A/S, 3 March 17,2006 Pam Hutton CDOT Ms. Hutton. We are writing to let you know how unhappy, displeased, and totally disgusted we are with you and CDOT as a whole. You came into our neighborhood to widen 1-70 from Wadsworth to Kiplmg years ago You spent milhons of our tax dollars on that project. When you left the proJect, you left us to lIve WIth the mghtmare along the south ServIce Road between the Carr Street BrIdge and Klplmg. What was once our beautIful neighborhood IS turning mto a cIty dump and our commumty mto a ghetto. Shame on you and the rest ofCDOT. We have lived with thIS mess much too long. It is time for action on your part! Your lack of action in c1eamng up your property in the past years is attractmg all the wrong elements to our neighborhood - those who do graffiti and taggmg, gangs, and the people who use that stretch of the servIce road to dump car motors, junk furniture and anything else you can Imagme. The huge pIles of branches, dead shrubs, and dead weeds are an extreme fire hazard. The rodents love thIS Wheat Ridge CIty dump. Some day among the trash and debns we may even tind a dead body! We the underSigned want you to do the nght thing and clean up your mess here in our neIghborhood before you move on the Cabello project. At this tIme we can only Imagme the mess you'll leave these poor unexpectmg people around the Cabello project neighborhoods. Your Very Unhappy Neighbors in the Clearvale SubdIvision, Address Phone Years in the Neighborhood 7d-O /a - .3.06'- Years in the Neighborhood 2 - I '" ~8 ~ \ L-T\}" T"{..<;' IN I( '(Q... -tC\.\<.QJ'0. 3.\ 1\0\ ala . \he ~T"(\-\-\ t\\ 'IS sf" \ ther~ Q:,; of ~\\<1\()6 0. 1\0 ~QS b<<..Q.,l\ ~Qr.Q... fox ~'v\-\ \~ ~ffi ~ t \ \\'\e. ~7" . ! f / .' / , ~(~.J:..~. /.-= , , (# { , ~... '--~l ., - . - '.' ! . ~\ " ";f "'\ -:~ " ,~. t ~, - ,'\. ~..,."...". . , - " -~=-=_-=- -___n.:: I' ~rr...... n ,j __ :,~~"~~~~~:~4;~~,~ ....,.... ""~': ' ~- ."~'--:'}!"" / " -, ... ' " 4. .,~~:;~;. ~;,:~,~.:,;> '- ",,'t-."> :y t"~r~~1~~~;:,r~j!. ,(:~'...i~~'orY{.' '~"~!J..,.-..~ " "~!;?~f:~ij~?:, -' ./;,--1\ I' ,.. > :.,..~{..;;~ 2 . "'.,' /. J" / fi;~;;..; . ~~ ...... .c. 'j ----- :;> "- "' \ ., .',..-. 1"':: .. ~'~i~ " -':;'~'i: ,g~i, ~.'ji ~;~:i,~ ::::~ ....,.,'r~ ~~'<;:,<..~ . ..' 'r" '"\ 'Y,' ~' * J '^j: .' ~.<- ".. ..', .. ~ ~...., -:;. ,_.-j t;i~' ~, .f'2:~~~t: ~ . .... 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'. )71- ..~ " :':'. v '- ~ .: '. ,~. ''i'~.~ , :it H, ..,. ~. . '. c":~" , . 't /' , , ~;,~. .... ... I ~,~ IcJ /1 FROM :Mike Baran Remax Pro F~X NO. :303 237-8347 Mar. 20 2006 01:45PM P1 WHEAT RIDGE CARNATION FESTIVAL 2005 REPORT INCOME ITEM INCOME AM()U~"f_ CONTRIBUTIONS $15,81700 '~I~~:Y .'. I. ~::~i~:~~ ' S~t\G,~~l,!~~U~~:g,~"'-r' .. "$~.'91..1.50 "',:. '" fOT"Ali,INCOME' $33,023.30, . !"'~. , '. .- ....,.,- EXPENSE ITEMS STAGE, SOUND SYSTEM SHUTTLE 'ENTERTAINMENT -- ~.' FASHIONED TROPHIES - ....--. . FIREWORKS INSURANCE MIDWAY MISCELLANEOUS PARADE PLATES J CARNAT10N CAPERS . I ----.-........ PRINTING $3,226.23 SIGNS "'r $3,064~50 ~nP~\,~~H~Err~~~~R~c'TJ:~::-:"'~'<';~"J' ~~7~~;Q:~~". ~1,,"t'11"" ;J~IC:I\.NiC ESI '."" "".. 425il04T" .:/:.:,,,\,.,..,t:..ii:,..., ~..."..."~'" .,',/!".'~.. ...'. :..,._ .1....' .'.:.:: !" ,. ", '" ^ ~''':,,''''. '''lC-''\l1''~g'''' '~ftfa'IS:'(j' ._~-_J .-=~= '-9i-~4i' 87.'= ;k,,:;?c.;,,\,<,'.:.~,t. ,!',', ,'. ,t; S:S:':';~~'" ',. ;::"','" ,~i., ~~';~:t~~,':.;,'$~' :,.'.1..11<i .,...l,:;>~...,..,1.1'Lm"'~. _..,\~. .f> . > . .i;'.".I..." ..\"" ,."',',_':""~ .',~"...' ,t..,. ,.lj\:.'.., EXPENSE AMOUNi ~.?,405.00 _ Oh...!1,540.00. $7 ,.16~:.9.Q,., $301.25 l,!i,050.00 $1 ,481.00 , $(.991,:,16 . $1,174.42 $64'f55 ' $87~00 . $250.00 CARNATION FESTIVAL 2005 1 of 1 10/3/2005 ...