HomeMy WebLinkAbout03/20/2006
STUDY SESSION AGENDA
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
Wheat Ridge Recreation Center
4005 Kipling St.
March 20. 2006
6:00 P.M.
COLUMBINE ROOM - Wheat Ridge Recreation Center
DINNER MEETING- with Pam Hutton, COOT
CITY COUNCIL STUDY SESSION AGENDA
7:00 P.M
APPROVAL OF AGENDA
Item 1.
Staff Reports
Outside Agency Reports
Item 2.
Financing of Public Improvements and Municipal Assistance for
Private Road Repairs
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City of Wheat Ridge
Department 01 Public WLJlks
MEMORANDUM
FROM:
Randy Young, ~nager
Tim Paranto, Director of Public Works
TO:
DATE:
March 1, 2006
SUBJECT:
Financing of Public Improvements and Municipal Assistance for
Private Road Repairs
The City Council has scheduled a discussion of alternative funding for public improvements
for the March 20, 2006 Council Study Session The City Council will also discuss public
maintenance and re-construction of shared driveways and private roads The following
information is provided to assist the City Council at the Study Session
FUNDING PUBLIC IMPROVEMENTS
Public facilities, such as streets, sidewalks, trails, storm sewers, parks, public buildings, water
systems and wastewater systems are funded from a variety of sources. There are generally
two approaches to funding infrastructure, pay-as-you-go funding and debt financing Pay-as-
you-go financing requires funding improvements from current revenues Revenues may
include property taxes, sales taxes, fees, user charges and interest earnings Debt
financing requires funding infrastructure from sale of general obligation bonds, revenue
bonds or special assessment bonds Public improvements are also provided by developers,
as a required element of their projects
Wheat Ridge has historically funded public improvements with a portion of sales taxes
collected Using current sales tax revenues, the City can fund infrastructure improvements
by'
. Budgeting a portion of yearly revenues for improvements (current method)
. Selling general obligation or revenue bonds to fund improvements and retire the
bonds with sales tax revenues
Additional revenue for funding public improvements can be generated by imposition of user
fees, such as the water, wastewater and stormwater utility fees collected by many cities.
Street utility fees are also collected in many cities to fund transportation improvements
Many public improvements have a unique benefit to a limited group of property owners
Projects having special benefit to a specific portion of the City might include street
construction or re-construction, installation or repair of sidewalks, storm drainage
improvements, parking lot construction, etc. Special improvement districts can be created
for the purpose of levying and collecting additional property taxes to retire bonds sold to
finance a particular public improvement. In Colorado, a special improvement district can be
created if there is support from affected property owners that will be assessed more than
50% of the cost of the improvement project.
MUNICIPAL FINANCING OF REPAIR AND IMPROVEMENT OF PRIVATE DRIVES
There are many shared driveways and private roads in Wheat Ridge It should be
understood that, typically, individual properties have shared common driveways or private
roads because, at the time the lots were created, developing public streets required more
land and/or was more expensive than building private accesses As the private roads and
drives age, maintenance beyond snow removal is required In many cases, the ownerships
have changed and casual agreements are lost before extensive maintenance or repair is
needed It is not unusual to find that there are no easements, maintenance agreements or
homeowner associations to address maintenance costs of shared property accesses
From time to time residents ask the City for assistance with the cost of maintaining these
private accesses As the City Council contemplates providing assistance to property owners
concerning driveways and private roads, the following should be considered
. Expenditure of public funds on private property
. Current public improvement project priorities
. The magnitude of private shared driveways and roads in the City
. Creation of equitable guidance for eligibility for City assistance
. Development of maintenance standards
. Equity with property owners that have historically provided proper maintenance of their
driveways and private roads
. Maintenance assistance for driveways serving multiple properties versus individual
property driveways
. Liability concerning any improvement provided by the City
. Future obligation for maintenance and repair of private driveways and roads.
Some cities have procedures for dedication of private streets and roads as public streets
Those cities require that the roadway being proposed for dedication be brought into
conformance with minimum street standards The street standards address right-of-way
widths, street widths, street geometry and construction specifications. Typically, the private
roadway requires some level of re-design and re-construction to qualify for acceptance by the
City
I will be available at the Study Session to answer any questions the City Council may have
related to alternative funding for infrastructure and maintenance of private roadways
.....-
CITY OF WHEAT RIDGE, COLORADO
Recreation Center
7500 W. 29th Avenue
March 20, 2006
Mayor DiTullio called the study session to order at 7 06 P m. City Council members
present: Karen Berry, Terry Womble, Wanda Sang, Dean Gokey, Mike Stites, Larry
Schulz, Lena Rotola, Also present: Randy Young, City Manager; Patrick Goff, Deputy
City Manager; City Clerk Pam Anderson, Tim Paranto, Director of Public Works, staff.
APPROV AL OF THE AGENDA
Consensus was carried to add Carnation Festival Funding to the agenda as Item 3
Item 1.
Staff Reports
City Manager Randy Young updated the Council regarding a meeting of the Fairmont
Improvement Association that he and Mayor DiTullio will be attending for the purpose of
a Cabela's update.
Consensus was reached to begin a Strategic Planning Update on April 3rd and 4th
City Clerk Pam Anderson, Deputy City Manager Patrick Goff, and Councilors Karen
Berry and Larry Schulz briefed City Council on attendance at the National League of
Cities Conference in Washington D C She distributed a memorandum detailing the
conference and the meetings with the Colorado Congressional delegation
Outside Agency Reports
Mayor DiTullio spoke about the JEC meeting
Item 2.
Financing of Public Improvements and Municipal Assistance for
Private Road Repairs
City Manager Randy Young introduced the item He re-capped the past history and
policy choices regarding funding public improvements and infrastructure needs.
Tim Paranto, Director of Public Works presented a staff report outlining the best
practices in public improvement funding
1. cash funding
Study Session Notes
March 20, 2006
2
2 Bonding Payment of bonds with an additional revenue source, such as utility
fees or sales taxi property tax increase Some examples General Obligation
bonds, stormwater utility, revenue bonds,etc.
Mr Paranto gave specific examples of capital improvement projects that could be
funded with alternate sources of revenue' 38th Avenue improvements, storm drainage
infrastructure, Lena Gulch drainage project, Lower Clear Creek drainage project, Kipling
Street Improvements, ArvadalWheat Ridge Columbine Basin Project.
Mr Paranto described a continuing movement toward user fees as a revenue stream,
and gave the following examples concrete utility fee (Englewood), Lafayette's fund
dedicated to sidewalk replacement; street maintenance utility (Loveland)
Mr Paranto reported on the formation of Special Improvement Districts as a common
method of financing public improvements such as streets, sidewalks, storm sewers,
parks, etc. The City of Arvada's Columbine Basin Public Improvemnet District is an
example The district is formed when at least 50% of the property owners in a given
area petition the City to put a district in place
Discussion followed regarding general needs and the future costs and economies of
scale
Consensus was carried for staff to put together a laundry list of projects and costs with
priorities Mr. Young pointed out that the 1 O-Year Capital Improvement Budget is
currently the list of project priorities that the City Council reviews annually
Discussion continued regarding funding of private property improvements. Resident Jill
Strunk spoke with Council regarding her difficulties in working with her neighbors in
upgrading and improving their shared private driveway She inquired about financial
support from the City, Mr Paranto outlined the issues with improvements to private
property with public monies
Consensus was carried to make materials and resources on Home Owners
Associations available to Ms. Strunk.
Item 3.
Carnation Festival Funding
Mr Womble briefed City Council on improvements and fund raising for the Carnation
Festival. He distributed a copy of the Carnation Festival budget. Mr. Young notified
Council that the City currently contributes a $5,000 00 cash contribution, $26-27,00000
in direct costs (public safety, overtime costs), and approximately $34,000 in indirect
costs, not including in-kind contributions
Mr Womble would like to propose increasing the cash contribution by $5,000 00
Consensus was carried to add to the agenda of the next City Council Meeting for
consideration a $5,000 00 ear-marked budget amendment for the sponsorship of the
Carnation Festival, with additional sound financial information Mr Young suggested
sponsoring a particular item
Study Session Notes
March 20, 2006
Meeting adjourned at 8'52 p m
The Study Session Notes are the City Clerk's record of staff direction and Council
discussion of agenda items No formal action may take place by motion at a City
Council Study Session
3
OlmYBlDInIS
CITY OF WHEAT RIDGE, COLORADO
Recreation Center
7500 W. 29th Avenue
March 20. 2006
Mayor DiTullio called the study session to order at 7 06 P m City Council members
present: Karen Berry, Terry Womble, Wanda Sang, Dean Gokey, Mike Stites, Larry
Schulz, Lena Rotola, Also present: Randy Young, City Manager; Patrick Goff, Deputy
City Manager; City Clerk Pam Anderson, Tim Paranto, Director of Public Works, staff
APPROVAL OF THE AGENDA
Consensus was carried to add Carnation Festival Funding to the agenda as Item 3.
Item 1.
Staff Reports
City Manager Randy Young updated the Council regarding a meeting of the Fairmont
Improvement Association that he and Mayor DiTullio will be attending for the purpose of
a Cabela's update
Consensus was reached to begin a Strategic Planning Update on April 3rd and 4th
City Clerk Pam Anderson, Deputy City Manager Patrick Goff, and Councilors Karen
Berry and Larry Schulz briefed City Council on attendance at the National League of
Cities Conference in Washington D C She distributed a memorandum detailing the
conference and the meetings with the Colorado Congressional delegation
Outside Agency Reports
Mayor DiTullio spoke about the JEC meeting
Item 2.
Financing of Public Improvements and Municipal Assistance for
Private Road Repairs
City Manager Randy Young introduced the item He re-capped the past history and
policy choices regarding funding public improvements and infrastructure needs.
Tim Paranto, Director of Public Works presented a staff report outlining the best
practices in public improvement funding
1 cash funding
Study Session Notes
March 20, 2006
2
2. Bonding. Payment of bonds with an additional revenue source, such as utility
fees or sales taxi property tax increase Some examples General Obligation
bonds, stormwater utility, revenue bonds, etc.
Mr Paranto gave specific examples of capital improvement projects that could be
funded with alternate sources of revenue 38th Avenue improvements, storm drainage
infrastructure, Lena Gulch drainage project, Lower Clear Creek drainage project, Kipling
Street Improvements, Arvada/Wheat Ridge Columbine Basin Project.
Mr Paranto described a continuing movement toward user fees as a revenue stream,
and gave the following examples. concrete utility fee (Englewood), Lafayette's fund
dedicated to sidewalk replacement; street maintenance utility (Loveland)
Mr Paranto reported on the formation of Special Improvement Districts as a common
method of financing public improvements such as streets, sidewalks, storm sewers,
parks, etc. The City of Arvada's Columbine Basin Public Improvemnet District is an
example The district is formed when at least 50% of the property owners in a given
area petition the City to put a district in place
Discussion followed regarding general needs and the future costs and economies of
scale
Consensus was carried for staff to put together a laundry list of projects and costs with
priorities Mr Young pointed out that the 10-Year Capital Improvement Budget is
currently the list of project priorities that the City Council reviews annually
Discussion continued regarding funding of private property improvements Resident Jill
Strunk spoke with Council regarding her difficulties in working with her neighbors in
upgrading and improving their shared private driveway She inquired about financial
support from the City, Mr Paranto outlined the issues with improvements to private
property with public monies
Consensus was carried to make materials and resources on Home Owners
Associations available to Ms. Strunk.
Item 3.
Carnation Festival Funding
Mr Womble briefed City Council on improvements and fund raising for the Carnation
Festival He distributed a copy of the Carnation Festival budget. Mr Young notified
Council that the City currently contributes a $5,000 00 cash contribution, $26-27,00000
in direct costs (public safety, overtime costs), and approximately $34,000 in indirect
costs, not including in-kind contributions
Mr Womble would like to propose increasing the cash contribution by $5,000.00
Consensus was carried to add to the agenda of the next City Council Meeting for
consideration a $5,000 00 ear-marked budget amendment for the sponsorship of the
Carnation Festival, with additional sound financial information Mr Young suggested
sponsoring a particular item
Study Session Notes
March 20, 2006
Meeting adjourned at 8 52 P m
The Study Session Notes are the City Clerk's record of staff direction and Council
discussion of agenda items No formal action may take place by motion at a City
Council Study Session
3
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March 17,2006
Pam Hutton
CDOT
Ms. Hutton.
We are wntmg to let you know how unhappy, displeased, and totally dIsgusted we are with you
and CDOT as a whole. You came mto our neIghborhood to widen 1-70 from Wadsworth to
Klplmg years ago. You spent millions of our tax dollars on that proJect. When you left the
proJect, you left us to lIve with the nightmare along the south Service Road between the Carr
Street Bndge and KIplmg. What was once our beautiful neighborhood IS turnmg into a city
dump and our commumty into a ghetto. Shame on you and the rest ofCDOT. We have lIved
with thiS mess much too long. It is time for action on your part!
Your lack of actIOn m cleaning up your property m the past years is attractmg all the wrong
elements to our neIghborhood - those who do graffiti and tagging, gangs, and the people who use
that stretch of the service road to dump car motors, Junk furnIture and anythmg else you can
imagme. The huge piles of branches, dead shrubs, and dead weeds are an extreme fire hazard.
The rodents love this Wheat RIdge City dump. Some day among the trash and debris we may
even find a dead body!
We the undersigned want you to do the nght thmg and clean up your mess here m our
neIghborhood before you move on the Cabello project. At this tIme we can only imagme the
mess you'll leave these poor unexpeclmg people around the Cabello proJect neIghborhoods.
Your Very Unhappy Neighbors III the Clearvale SubdIviSIOn,
_W3dJ
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March 17,2006
Pam Hutttm .
CDOT
, -.'
Ms. Hutton.
We are writIng to let you know how unhappy, displeased, and totally disgusted we are with you
and CDOT as a whole. You came into our neighborhood to Widen 1-70 from Wadsworth to
Klplmg years ago. You spent millions of our tax dollars on that project. When you left the
proJect, you left us to lIve with the mghtmare along the south Service Road between the Carr
Street BrIdge and Kipling. What was once our beautiful neighborhood is turnmg mto a city
dump and our community mto a ghetto. Shame on you and the rest ofCDOT. We have lived
with thiS mess much too long. It IS time for action on your part!
Your lack of actIOn in cleaning up your property in the past years IS attractmg all the wrong
elements to our neighborhood - those who do graffiti and taggIng, gangs, and the people who use
that stretch of the service road to dump car motors, junk furniture and anythIng else you can
Imagme. The huge piles of branches, dead shrubs, and dead weeds are an extreme fire hazard.
The rodents love thiS Wheat Ridge City dump. Some day among the trash and debns we may
even find a dead body!
We the underSigned want you to do the right thing and clean up your mess here In our
neighborhood before you move on the Cabello project. At thiS time we can only ImagIne the
mess you'll leave these poor unexpecting people around the Cabello proJect neighborhoods.
Your Very Unhappy Neighbors m the Clearvale SubdiVision,
Phone
I
Signature
;!Jildtll.
Address
w h.t.'\ T Kc &"'L
?"i4: iv I..f{..TIt AVe, t'
Phone
Years in the
Neighborhood
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303 072-'"
2
Years in the
Signature Address Phone Neighborhood
3
March 17,2006
Pam Hutton
CDOT
Ms. Hutton.
We arc wntmg to let you know how unhappy, displeased, and totally dIsgusted we are with you
and CDOT as a whole. You came into our neIghborhood to widen 1-70 from Wadsworth to
Klplmg years ago. You spent millIons of our tax dollars on that proJect. When you left the
proJect, you left us to live with the nightmare along the south Service Road between the Carr
Street BrIdge and Kipling. What was once our beautiful neighborhood is turning mto a city
dump and our community mto a ghetto Shame on you and the rest of CD aT We have lIved
with thiS mess much too long. It IS tIme for action on your part!
Your lack of actIon in cleaning up your property m the past years is attractmg all the wrong
clements to our neighborhood - those who do graffitI and taggmg, gangs, and the people who use
that stretch of the servIce road to dump car motors, junk furniture and anythmg else you can
Imagine. The huge piles of branches, dead shrubs, and dead weeds arc an extreme fire hazard.
The rodents love thiS Wheat RIdge City dump. Some day among the trash and debris we may
even find a dead body!
We the underSIgned want you to do the nght thmg and clean up your mess here m our
neIghborhood before you move on the Cabello proJect. At this tIme we can only imagme the
mess you'll leave these poor unexpectmg people around the Cabello proJect neighborhoods.
Your Very Unhappy NeIghbors m the Clearvale SubdiVISIOn,
Address
Phone
Years in the
Neighborhood
I~
3'
/
I
Z
2-
j1J
9
Signature
Address
Phone
Years in the
Neighborhood
-:)
/1
2
Years in the
Phone Neighborhood
303 1"/}-,5b 7/ / c: ,A/S,
3
March 17,2006
Pam Hutton
CDOT
Ms. Hutton.
We are writing to let you know how unhappy, displeased, and totally disgusted we are with you
and CDOT as a whole. You came into our neighborhood to widen 1-70 from Wadsworth to
Kiplmg years ago You spent milhons of our tax dollars on that project. When you left the
proJect, you left us to lIve WIth the mghtmare along the south ServIce Road between the Carr
Street BrIdge and Klplmg. What was once our beautIful neighborhood IS turning mto a cIty
dump and our commumty mto a ghetto. Shame on you and the rest ofCDOT. We have lived
with thIS mess much too long. It is time for action on your part!
Your lack of action in c1eamng up your property in the past years is attractmg all the wrong
elements to our neighborhood - those who do graffiti and taggmg, gangs, and the people who use
that stretch of the servIce road to dump car motors, junk furniture and anything else you can
Imagme. The huge pIles of branches, dead shrubs, and dead weeds are an extreme fire hazard.
The rodents love thIS Wheat Ridge CIty dump. Some day among the trash and debns we may
even tind a dead body!
We the underSigned want you to do the nght thing and clean up your mess here in our
neIghborhood before you move on the Cabello project. At this tIme we can only Imagme the
mess you'll leave these poor unexpectmg people around the Cabello project neighborhoods.
Your Very Unhappy Neighbors in the Clearvale SubdIvision,
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FROM :Mike Baran Remax Pro
F~X NO. :303 237-8347
Mar. 20 2006 01:45PM P1
WHEAT RIDGE CARNATION FESTIVAL
2005 REPORT
INCOME ITEM INCOME AM()U~"f_
CONTRIBUTIONS $15,81700
'~I~~:Y .'. I. ~::~i~:~~ '
S~t\G,~~l,!~~U~~:g,~"'-r' .. "$~.'91..1.50
"',:. '" fOT"Ali,INCOME' $33,023.30,
. !"'~. , '.
.- ....,.,-
EXPENSE ITEMS
STAGE, SOUND SYSTEM
SHUTTLE
'ENTERTAINMENT
-- ~.'
FASHIONED TROPHIES
- ....--. .
FIREWORKS
INSURANCE
MIDWAY
MISCELLANEOUS
PARADE
PLATES J
CARNAT10N CAPERS . I
----.-........
PRINTING $3,226.23
SIGNS "'r $3,064~50
~nP~\,~~H~Err~~~~R~c'TJ:~::-:"'~'<';~"J' ~~7~~;Q:~~".
~1,,"t'11"" ;J~IC:I\.NiC ESI '."" "".. 425il04T"
.:/:.:,,,\,.,..,t:..ii:,..., ~..."..."~'" .,',/!".'~.. ...'. :..,._ .1....' .'.:.:: !" ,. ", '" ^ ~''':,,''''.
'''lC-''\l1''~g'''' '~ftfa'IS:'(j' ._~-_J .-=~= '-9i-~4i' 87.'=
;k,,:;?c.;,,\,<,'.:.~,t. ,!',', ,'. ,t; S:S:':';~~'" ',. ;::"','" ,~i., ~~';~:t~~,':.;,'$~' :,.'.1..11<i
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EXPENSE AMOUNi
~.?,405.00
_ Oh...!1,540.00.
$7 ,.16~:.9.Q,.,
$301.25
l,!i,050.00
$1 ,481.00 ,
$(.991,:,16 .
$1,174.42
$64'f55 '
$87~00 .
$250.00
CARNATION FESTIVAL 2005
1 of 1
10/3/2005
...