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HomeMy WebLinkAbout04/10/2006 6:30 p.m. Pre-Meeting , f i I , } ~\~:~J~~\ CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING April 1 0, 2006 7:00 p.m. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES OF March 27,2006 PROCLAMATIONS AND CEREMONIES Community Development Awareness Week - April 17-21, 2006 Chornobyl Commemoration Day - April 26, 2006 Presentation of Plaque to Healing Waters (Chief Dan Brannon) ~+! CITIZENS' RIGHT TO SPEAK ~ rt S vt,<S.C;ov f~ 1 Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 Minutes and sign the Public Comment Roster. 2 Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be heard H~ It> cv~ ~ ~tvs APPROVAL OF AGENDA Item 1. CONSENT AGENDA: A. Award ITB-06-13 2006 Overlay Project in the total amount of $684,113 66 B Award ITB-06-14 2006 Concrete Rehab Project, approve 2006 Concrete Rehab Project Change Order No 1 and authorize expenditure not to exceed $223,214.20 CITY COUNCIL AGENDA. April 10, 2006 Page -2- C Award ITS-05-49 Integrated Security Management System in an amount not to exceed $208,141 00 D City Contributions to Outside Agencies E RESOLUTION 16-2006 - SUPPORT OF THRIVING WHEAT RIDGE'S HEALTHY EATING AND ACTIVE LIVING (HEAL) PROGRAM CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT ~~~ CITY OF WHEAT RIDGE, COLORADO March 27, 2006 Mayor DiTullio called the Regular City Council Meeting to order at 7 00 p m Councilmembers present: Karen Adams, Karen Berry, Dean Gokey, Lena Rotola, Wanda Sang, Larry Schulz, and Terry Womble, Councilor Mike Stites was absent due to a previous City Council business commitment. Also present City Clerk, Pamela Anderson, City Attorney, Debra Kalish, Deputy City Manager Patrick Goff; Director of Community Development, Alan White, Steve Nguyen, Public Works, staff; and interested citizens APPROVAL OF MINUTES OF Special Meeting of March 6, 2006 and Regular Meeting of March 13, 2006 Motion by Mr Schulz for approval of the Special Meeting Minutes of March 6, 2006, seconded by Mrs Rotola, carried 7-0 Motion by Mrs Sang for approval of the Minutes of the Regular Meeting of March 13, 2006, seconded by Mr Gokey seconded, carried 5-0, with Ms Berry and Mr Schulz abstaining PROCLAMATIONS AND CEREMONIES Mayor DiTullio presented a Key to the City of Wheat Ridge to Mayor Andres Jaadla from Rakvere, Estonia. CITIZENS' RIGHT TO SPEAK Donna Downing, 4775 Saulsbury Street, Treasurer of the Wheat Ridge Foundation, announced that one of their members has pledged donations made to the licensed pre- school program She will match donations up to $500 00 Make checks payable to the Wheat Ridge Foundation and drop them off at the Rec Center or City Clerk's Office Brianna Hovendick, Wheat Ridge Transcript, announced an invitation to the public to attend a coffee at Hadley's Coffee Shop on Wadsworth Avenue on Friday, March 31 st at 7 00 a.m Item 1. CONSENT AGENDA: A. RESOLUTION 12-2006 - APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE R-1 SCHOOL DISTRICT FOR RECONSTRUCTION OF THE STEVENS ELEMENTARY SCHOOL PLAYGROUND CITY COUNCIL MINUTES MARCH 27, 2006 Page -2- B RESOLUTION 13-2006 - APPROVING AN AGREEMENT REGARDING FUNDING OF MAJOR DRAINAGEWAY PLANNING UPDATE AND FLOOD HAZARD AREA DELINEATION FOR LENA GULCH, ALONG WITH APPROVING EXPENDITURE OF FUNDS IN THE AMOUNT OF $80,000 FOR THE PROJECT C RESOLUTION 14-2006 - APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR THE DESIGNATED EMERGENCY RESPONSE AUTHORITY FOR THE CITY OF WHEAT RIDGE. D RESOLUTION 15-2006 - AMENDING THE FISCAL YEAR 2006 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $5,000 FOR CONTRIBUTION TO THE 2006 WHEAT RIDGE CARNATION FESTIVAL. Consent Agenda was introduced and read by Mr Schulz. Motion by Mr Schulz for approval of the Consent Agenda, seconded by Mrs. Sang, carried 7-0 PUBLIC HEARINGS AND ORDINANCES ON SECOND READING Item 2. COUNCIL BILL 07-2006 - AN ORDINANCE AMENDING SECTION 26- 109 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING PUBLIC HEARING NOTICE AND PROCEDURES (Case No lOA-OS-03) Mayor DiTullio opened the public hearing Council Bill 07-2006 was introduced on second reading by Mr Womble Clerk assigned Ordinance No 1356 Alan White, Director of Community Development. presented the staff report. Notice of the public hearing was provided as required by the municipal code Mayor closed the public hearing Motion by Mr Womble to approve Council Bill 07-2006 (Ordinance No 1356) and that it take effect 15 days after final publication, seconded by Mrs Sang, carried 7-0 CITY COUNCIL MINUTES MARCH 27, 2006 Page -3- Item 3. COUNCIL BILL 08-2006 - AN ORDINANCE AMENDING SECTION 26- 707 A 1 OF THE WHEAT RIDGE CODE OF LAWS PERTAINING TO NONCONFORMING SIGNS. (Case No ZOA-05-06) Mayor DiTullio opened the public hearing Council Bill 08-2006 was introduced on second reading by Mr Womble Clerk assigned Ordinance No 1357 Alan White, Director of Community Development, presented the staff report. Notice of the public hearing was provided as required by the municipal code Mayor DiTullio closed the public hearing Motion by Mr Womble to approve Council Bill 08-2006 (Ordinance No 1357) on second reading and that it take effect 15 days after final publication, seconded by Mr Schulz; carried 5-2, with Councilmembers Adams and Berry voting no Ms. Berry does not believe an Ordinance should address specific situations but should be a comprehensive policy ELECTED OFFICIALS' MATTERS Consensus carried to bring the Senior tracking system to a study session Meeting adjourned at 7 43 P m APPROVED BY CITY COUNCIL ON APRIL 10, 2006 BY A VOTE OF to Mike Stites, Council President The preceding Minutes were prepared according to S47 of Robert's Rules of Order, i e they contain a record of what was done at the meeting, not what was said by the members. Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions PROCLAMATION CITY Of' WHEAT RIDGE, Community Development Awareness Week April 17-21, 2006 Whereas, in the City of Wheat Ridge and in communities throughout the nation, thirty one years of Community Development Block Grant funding has developed a strong network of relationships between the City of Wheat Ridge, its residents, Jefferson County and many non-profit agencies that provide services and help make possible our commitment to our neighborhoods, and Whereas, the Community Development Block Grant has been working in the City of Wheat Ridge to provide a wide range of services and activities designed to have an impact on the cause of poverty in local communities, and Whereas, the City of Wheat Ridge recognizes that the Community Development Block Grant is part of a partnership of federal, state and local governments, business non-profit and community efforts, and that the services funded by these programs, administered by the local government and often delivered by local non-profit organizations, rely heavily on the dedication and good will of their combined efforts, and Whereas, the current proposed federal budget cuts the Community Development block Grant funding in fiscal year 2007, and Whereas, the week of April 17-21, 2006, has been set aside to reaffirm the significance of the Community Development Block Grant program 10 meeting the needs of low-and moderate-income residents and eliminating or preventing slum or blight conditions Now Therefore, Be It Resolved, that the City of Wheat Ridge, City Council does hereby proclaim the week of April 17-21, 2006 as Community Development Awareness Week IN WITNESS WHEREOF, I do hereby set my hand and Seal of the City of Wheat Ridge this Jl)tt: day of 4rri( ,2006 /~ ,-, I, //; /) ').{~e"2-;1 ullio, Mayor UKRAINIAN NATIONAL WOMEN'S LEAGUE OF AMERICA, INC. Colorado Chapter 38 April 4, 2006 The Honorable Jerry DiTullio City of Wheat Ridge Wheat Ridge, Colorado Dear Mayor DiTullio, Twenty years ago, the world was horrified by the terrible human tragedy at Chornobyl (Chernobyl), Ukraine, when reactor No 4 exploded Today the people of Ukraine and of other countries in the vicinity of Chornobyl continue to experience the affects and diseases of radiation exposure Over the years many Americans and Ukrainian Americans have reached out to the victims of the Chornobyl disaster in a spirit of common humanity The U S government has been working with the countries of the region to help ensure that such a disaster will never occur again - On April 26, 2006, the world will mark the 20th anniversary of the disaster at Chornobyl. On behalf of all Americans, we request that the City of Wheat Ridge express its support and friendship for the people of Ukraine who have suffered the brunt of the consequences of this accident by promulgating the enclosed proclamation, declaring April 26, 2006 as Chornobyl Commemoration Day The Colorado Chapter of the Ukrainian Women's League of America will commemorate the 20th anniversary of the Chornobyl nuclear disaster on Saturday, April 22, 2006 at 4 pm at the Chornobyl Memorial, north of the Pavilion in Denver's Cheesman Park. We would like to invite the people of Wheat Ridge and all their elected officials to attend Please contact me for further information Sincerely, Odarka Figlus figlus@hotmail com 303.232.0966 ITEM NO: I. A\ REQUEST FOR CITY COUNCIL ACTION t''''''$~' ru COUNCIL MEETING DATE' April 10, 2006 TITLE: A WARD ITB-06-13 2006 OVERLAY PROJECT IN THE TOTAL AMOUNT OF $684,113.66 o PUBLIC HEARING ~ BIDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1ST READING (Date:_) o ORDINANCES FOR 2ND READING --------- ~ "r-~ City Manage' (S' Quasi-JudiCial: EXECUTIVE SUMMARY: The 2006 Overlay Project was developed to provide the needed maintenace treatments to three collector streets (44th Avenue, Pierce Street and Harlan Street) and a few selected local streets by priority in accordance with the Citywide maintenance plan. The program IS intended to extend the life of pavements on streets that are structurally sound. The project also includes one side ofthe entrance at City Hall, the west parking lot at City Hall and trails at three City parks facilitIes. On March 14, 2006, SIX (6) bids were received. All bids met the initIal bid requirements. The apparent low bidder was Brannan Sand and Gravel, Denver, Colorado in the total amount of$684, ll3 .66, which Includes Bid Alternates 1 and 2. Brannan Sand and Gravel's proposal met all of the bid requirements and references and experience were evaluated by Public Works Staff It is recommended that the project be awarded to the lowest responsible and responsive bidder, BrannanSand and Gravel in the amount of $684,11366. COMMISSIONIBOARD RECOMMENDATION: N/A STATEMENT OF THE ISSUES: Bids for the 2006 Overlay Project, #S-PM-02-06, were opened on Tuesday, March 14,2006. Six (6) bids were received. The bids were comprised of three parts; Base Bid, Altenate Bid 1 and Altenate Bid 2, The base bId provides for the pavement overlay to Pierce Street, 29th A vene to 44lh Avenue; 44lh Avenue, Upham Street to Fenton Street; 35th Avenue, Pierce Street to Shendan Boulevard; Harlan Street, 4ih Avenue to I-70 and the City Hall entrance. Alternate 1 will provide the pavement overlay to 3 selected local streets. 35th Avenue, Wadworth Boulevard to Upham Street; Upham Street, West 35th Avenue to West 34th Place and West 34th Place, from Upham Street to Teller Street. Alternate 2 will proVide pavement ovelylay to parking lots and traIls at three City parks facilities. The base bids ranged from $62l,677.89 to $804,42960 and alternate bids 1 and 2 ranged from $28,154.00 to $38,405 70 and from $27,583.50 to $43,560.50 respectIvely. The Engineer's Estimate for the base bid, alternate 1 and alternate 2 were $723,498.35, $30,786.10 and $38,812.30 respectively. The lowest responsible and responsive bidder, Brannan Sand and Gravel, Denver, Colorado has met the bid and qualification requirements. Based upon the contractor's demonstrated capabilities and performance on the City's previous project, Staff recommends award to Brannan Sand and Gravel. A standard 10% contingency amount of $68,411.3 7 is requested for the cost of other items related to the project. ALTERNATIVES CONSIDERED: No award and 2006 Overlay Projects will not be accomplished. FINANCIAL IMPACT: Fundmg for thiS program has been approved as the Preventive Maintenance Projects line item of the 2006 Capital Improvement Program budget in the amount of$I,200,000.00 This project is the third of the four preventIve maintenance projects that the City will implement this year Staff recommends that $39,184.67 be transferred from the Parks and Recreation Capital Project, Parkmg Lots and Drives Improvements Account 30-603-800-864 to Preventive Maintenance Projects Account 30-303-800-884 to fund the apshalt overlay for the City parks facilities. This amount includes the lO% project contigency for its portIOn. RECOMMENDED MOTION: "I move to award ITB-06-13, 2006 Overlay Project, #S-PM-02-06 to Brannan Sand and Gravel, Denver, Colorado in the amount of$684,113.66 which includes alternate land 2. I further move that a contingency amount of $68,41l.3 7 be established. I further move that the Dnector of Public Works be authorized to Issue change orders up to a total contract and contingency amount of $752,525 03 I further move that $39,185.00 to transferred from the Parks and Recreation Capital Project, Parking Lots and Drives 1mprovcments Account 30-603-800-864 to the Captia1 Improvements Program Preventive Maintenance Projects Account 30-303-800-884 I further move that all costs associated with thiS contract be paid from account number 30-303-800- 884, and that these funds be encumbered for the length of the project in accordance with Ordmance #787, 1989 Series." or, "I move to deny award of ITB-06-13 2006 Overlay Project for the following reason(s) " Initiated By: Report Prepared by' Reviewed by' Steve Nguyen, Engmeering Manager Tim Paranto, Director of Public Works Linda Trimble, Purchasing Agent Attachments: 1 Project Map 2. 2006 Capital Improvement Program Description 3 Bid Tabulation Sheet 060410 ITB-06-13 CAF 2006 overlay project.doc ~ ~ W :2 C) <( 0:::: 0 C') 0 L:L 0:::: Cl f--- >- <l ,( ~ W 0:::: I LLJ > 5: 1=-) f--- _~_J I~L <( (1 ::r: - - CL If) <l >--- (-) -- 0 U 0 '""I ~ ~ L---......l L--...J l...---l' , I 1~~ I~j- II II I I I ~ ~ p!:!!!!! 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L-=:J' i ~ !~~~\J ~ ~(~ II.""" ~ ~L!ll II ~p,~ II; ~~L DffB '-. ~'1iDf~~ ...... ,II" -- ~I U;:, ~ ~6 I ; ! ! ~ I 11 :;; :0 . g i 'L =- l ~r:~f]nn , ~ -- u_=i .~ ~~ 1,\"_ ll!g( " \ g-:f:- ~ ~\\ ~ ~ . ~ ~ ~ '" ~ w C> ~'Q "~ ; ~& c.O ~~ , ~; '. I U_ II\: , <,,-- . \~ . ~ /1 .-\' ,\ u ;IB ATTACHMENT 1 Capita/II/vestmel/t Program ~ 7. Street Preventative Maintenance Projects 2006 Budget: $1,200,000 Description: The annual street preventative maintenance work and costs are as follows: Concrete replacement area: Replace broken, distorted and non-compliant concrete curbs, sidewalks and handicap ramps on streets included m the Asphalt resurfacmg project $ 210,000 Asphalt patching and overlay area: 35th Avenue, Sheridan to Pierce 44th Avenue, Harlan to Upham Pierce Street, 29'h to 44'h $ 675,000 Crack/slurry sealing area: WesterlyhalfoftheCitybypnority $ 315,000 Justification: PreventatIve street maintenance work is required to replace defective concrete, replace or add to pavement surface by an asphalt overlay, patch isolated structural failures m eXisting asphalt streets, waterproof and improve the texture of asphalt weanng surfaces by a slurry seal coat and reduce water infiltratIOn under pavements by sealing cracks. Preventative mamtenance prolongs the useful life of streets and sidewalks and reduces the costly alternative of reconstructing streets. 8 Youngfield Street, 38'h Avenue to 44'h Avenue 2006 Budget: $3,600,000 Description: Widen Young field Street to a four-lane section with center turn lane. Justification: Recent tratlic studies have identified the need for improvements on thiS street to accommodate present and future tratlic demands. DPW TRAFFIC 1. Neighborhood Traffic Management Projects 2006 Budget: $25,000 Description: Speed boards will be installed at two locations. Justification: Electronic speed boards will be installed at two locatIons that have a history of excessive speedmg. 200 ATTACHMENT 2 - C <lJ 01 <J: 01 C .~ t :s Go (1) 7i ,. .s '" ~ 01- u) ro z'O u) C 5 ".:J o <.) u.lZ C)o 0- ct4 '4.-' u.l:::> 1:~ _~ I- u..0 otn ,... t:: <.) r ~), -\ a ~ o \ ~\ w ~ <>. .~. ~~ 0 0 0 ...0 r- 1.\.' - - 1 ~ '-:' ~ 'Ji V) '-;J 1./) c- I....i,---t ,e- V) .} ,~ r I V1 -:::\ ",.J Co ..Y ,.:0) r .~ 0 "I ,~ ~ Y. - r' ...l ~ ~, .> -" T -;:r- ?- ~ l~ ?- ~ I{\ / d .J / 0 u:' 1.~c5. 0"> 0\ :r- k.).- '"rr ..,f'- "rf" '...!. If, I>i e. 'f) 0 00 ,) - J) 0 > Jl L. c-l. ~ C ' ) V) VI j) in - . ~ ".> <oJ ':V ,:) 0 "i r\) c::0 D Co J\ :;. ,..(\ 0 ,,) ~ ./ ~ T ~ 7 u,.. Ie 7' c- '." cr) .D \:0 r:. ./- rF\ ...::,:.::> ~ "'" ~ , Q " -:J m 'e c.l IS" <: 00 <;0 'j' 2,0 ''\ Vi V) V) J) c- <<" Ci w J) <oJ \:'" -:-\ V) r: ., ':> <J ,J - r -\ " "J .:::) -'" 00 ..9 ."J ::< ;. 7'" / '-;;r- .,~ .. .. 'T .::;. 3 D -;;r- ~ ~ \0 cllJ! -'> d, <<J if' ."". "" .. 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(j) .-u t? eo 0 I uJ ::> ::> I- z 2 c: z a:: ....J a:: a:: (f) ....J 0 0 0 d 0 ::> 4.: uJ uJ 0:: z >- ~ \;;{ u.. 0 ((. 2 CO ~ ~ ...,.\ 0 Q cc G- O 0 0 ~. 0 .... (j) '" a: z , I- eo uJ 4.: 4.: -V <J: "2 ? <) t; 2 2 (f) Z <.) cc :J (j) 0 0 0 0 4.: 0 0 <\. III 0 lU '" lU (j) ::J CO CO CO :;:- ..l .... 0 D 2 <.) eo E z 0.9 0>[1 ;;> 0.00 wN ;::Z 2-7-0...- ~.n'iSa:: ....<.O"'Ul 4.0zuJ 0-"2 w...;t If)_ :"")...- ~~ o?)c2 %O~Ul o z ;t<"l >J)~ o . <>.<D 00 a. . ~co QI- ro - I- <.) u.l ..., o It. 0- ~ ~ u.l b tD o o t'I I- o Ul ....., o ((. 0... ~.,..,.~CtitAE"'" 3 ITEM NO: ~I REQUEST FOR CITY COUNCIL ACTION ~$~ ru COUNCIL MEETING DATE: April lO, 2006 TITLE: AWARD ITB-06-14 2006 CONCRETE REHAB PROJECT, APPROVE 2006 CONCRETE REHAB PROJECT CHANGE ORDER NO.1 AND AUTHORIZE EXPENDITURE NOT-TO- EXCEED $223,214.20 o PUBLIC HEARING ~ BlDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1ST READING (Date:_) o ORDINANCES FOR 2ND READING Quasi-JudiCial o ~ iU GL~r'cf City Manage - ~ ~ EXECUTIVE SUMMARY: The 2006 Concrete Rehab Project was developed to upgrade eXisting ADA curb ramps on 35th A venue, 44th A venue and Pierce Street, which are proposed for overlay thiS year, along With concrete improvements in a section of 50th Avenue in the northwest quadrant of the City. The proJect is an element of on-going maintenance of concrete street facilities intended to keep the streets m a good and sate condition. On March 14,2006, seven (7) bids were received. The apparent low bidder was Brannan ConstructIon, Denver, Colorado in the total amount of $l55, l58.00. Their proposal met all of the bid requirements and company references and experience were evaluated by Public Works Staff. Staff has negotiated adding installation of new curb and gutter at Randall Park and Paramount Park to the contract. The work at the parks was imtially part of an alternate bid request that exceeded available budget. The cost of the additIOnal work recommended to be approved by change order is $47,764.00. It is recommended that the project be awarded to the lowest responsive bidder, Branan Construction and Change Order No. I be approved for a total amount of $202,922.00 COMMISSION/BOARD RECOMMENDA nON: N/A STATEMENT OF THE ISSUES: 35th Avenue, from Pierce Street to Sheridan Boulevard, 44th Avenue from Upham Street to Fenton Street, Pierce Street from 29th Avenue to 44th Avenue are scheduled for resurfacmg thiS year. The Americans with Disabilities Act (ADA) requires that all street elements be brought mto compliance with ADA at the tIme of major maintenance or reconstruction. The primary portion of the 2006 Concrete Rehab Project will bring the curb ramps along the streets scheduled for overlay mto compliance With the current ADA requirements and will replace broken and mis-aligned sections of concrete curb, gutter and walk. Bids for the 2006 Concrete Rehab Project, #S-PM-O 1-06, were opened on Tuesday, March 14,2006. Seven (7) bids were received. The base bids ranged from $155,158.00 to $205,07500 A bid alternate was requested for installation of curb and gutter at Randall Park and Paramount Park. Alternate Bid #1 ranged from $61,818.50 to $95,374.00 The Engineer's Estimate for base bid and alternate bids were $228,398.50 and $77,631 75 respectively. All ofthe combmations of the base bid and alternate one bid exceeded the published budget for the project. In addition, the City elected to reduce the scope of work of alternate one to stay within budget. As a result, It is recommended that the project be awarded to the lowest base bidder and negotiate a change order to mclude the reduced scope of work of Alternate Bid #1 one with the contractor Staff has sucessfully negotiated with Branan ConstructIOn for the Said work with acceptable umt bid prices. The cost of the requested park work IS $47,764 00, which will be added to the contract by Change Order No 1 The lowest responsible and responsive bidder, Brannan Construction, Denver, Colorado has met the bid and qualification reqUIrements. Based upon the contractor's demonstrated capabilities, Staff recommends award to Brannan Construction. A 10% contingency amount of $20,292.20 is requested to allow the cost of other Items related to the proJect. AL TERNA TIVES CONSIDERED: No award and 2006 Concrete Rehab and overlay projects will not be accomplished. FINANCIAL IMPACT: Fundmg for thiS base program has been approved as the Preventive Maintenance Projects line item of the 2006 Capital Investment Program budget in the amount of $1,200,000.00. This proJect is the second ofthe four preventive mamtenance projects that the City will Implement this year. Funding for the concrete work at Randall and Panorama Park has been approved as part of the Conservation Trust Budget. RECOMMENDED MOTION: "1 move to award ITB-06-14, 2006 Concrete Rehab Project, #S-PM-OI-06 to Brannan Construction, Denver, Colorado in the amount of$155,158.00. I further move to approve Change Order No. 1 to the 2006 Concrete Rehab Project in the amount of $47,764.00 I further move that a contingency amount of $20,292.20 be approved. I further move that the Director of Public Works be authorized to issue change orders up to a total contract and contingency amount of$223,214.20. I further move that all costs associated with the base program be paid from account number 30-303- 800-884 and from account number 54-60 l-800-877 for the alternate bid, and that these funds be encumbered for the length ofthe project in accordance with Ordinance #787, 1989 Series." or, "1 move to award ITB-06-14, 2006 Concrete Rehab Project, #S-PM-OI-06 to Brannan Construction, Denver, Colorado m the amount of$155,158 00. 1 further move that a contingency amount of$15,515.80 be approved. 1 further move that the Director of Public Works be authorized to Issue change orders up to a total contract and contingency amount of $170,673 80. I further move that all costs associated with the base program be paid from account number 30-303- 800-884 and that these funds be encumbered for the length of the project in accordance With Ordinance #787, 1989 Senes." or, "I move to deny award of ITB-06-14 2006 Concrete Rehab Project for the following reason(s) Initiated By: Report Prepared by: Reviewed by: Steve Nguyen, Engineering Manager Tim Paranto, Director of Public Works Lmda Trimble, Purchasing Agent Attachments: 1 2005 Capital Investment Program Description 2. Project Location Map 3. Change Order No 1 060410 CAF 2006 Concrete Rehab Project award form 2.doc Capital Investment Program ~ 7. Street Preventative Maintenance Projects 2006 Budget: $1,200,000 Description: The annual street preventatIve maintenance work and costs are as follows: Concrete replacement area. Replace broken, distorted and non-compliant concrete curbs, sidewalks and handicap ramps on streets included in the Asphalt resurfacing project $ 210,000 Asphalt patchmg and overlay area. 35th Avenue, Sheridan to Pierce 44th Avenue, Harlan to Upham Pierce Street, 29th to 44th $ 675,000 Crack/slurry sealing area: Westerly half of the City by priority $ 315,000 Justification: Preventative street maintenance work is required to replace defectIve concrete, replace or add to pavement surface by an asphalt overlay, patch isolated structural failures m existmg asphalt streets, waterproof and improve the texture of asphalt wearing surfaces by a slurry seal coat and reduce water infiltration under pavements by sealing cracks. Preventative maIntenance prolongs the useful life of streets and Sidewalks and reduces the costly alternative of reconstructing streets. 8. Youngfie1d Street, 38th Avenue to 44th Avenue 2006 Budget: $3,600,000 Description: Widen Youngfield Street to a four-lane section With center turn lane. Justification: Recent traffic studies have identified the need for improvements on this street to accommodate present and future traffic demands. DPW TRAFFIC 1. Neighborhood Traffic Management Projects 2006 Budget: $25,000 Description: Speed boards will be mstalled at two locatIons. Justification: Electronic speed boards will be mstalled at two locations that have a history of excessive speeding. 200 ATTACHMENT 1 ~ ~ W 2 C _~ <{ cr~ ~ ( , - - 1_) Lt:: Q Cl LLI '~', '-l - .1 Lj.J T L1~ - / --:> UJ -"---.. Z \ ':=J ,..() -- 0 ) ,- j \__\ , I I ~ - I~FII II r I I, ~__ ~~ ::::JE::::Jc::J~D ~ 80~ '" ~ z. -. Bc::JI. -iC:il= ~ ,~ ~ ~ I ~ ~ .-_ · ~ EJClJE:J[J]~ ~ ~~ o U -6J l yi ~I BB8~", ~ t- ;~~:. ~I~I . !Ej~ :~I \~I.'-i~VI~-,== ~~:... =Mr ~ ~il~. utJ -f i r-'""" :'M~!~QD =rii ~~~ ~= g I ~ t ". U ~r=": ~ .~ ,'.:0 ~ .- ~ n~-IDO ~ II a I j ~I~: r-rD 1 ~J ."C~ ! &.' Inl.- I ~ !~ ::....! Ir~ ]0 f;::.~; ~... <( 1.' ~I'~' . ~.A 1rJbb=;:lOU~ ~ J\\~ I 'UI,..':- IE ".. ,.:':.>'JI= l}t A1\\ ~. ~~[) 0 UI~w- --.---J~' "\ \\\/1' ~n DEJ)~ ~ - / \. \\Y. iU i ~_ I t ~ 'i'- ......' \\~ .~ :II ::::::;: I~U"'" !u_ ;ltCJr 311. ..1.........1 ~ ~K " 9~ .~ . U~ ~-- .......:= -~I .- 'I...... 1c::iTYlC)-.m .iOiiii' . ~ ,-- II]~ ~- g~:~~~ ~ ~ )L1~ _~.-m tit \~ ~t&~~'9 I. ~.~Idc II .....11; 1/ '7 I U~ r!\ 'Qn~, !alL iV l~ !~I ~ I . Il. ~ ~ rJ .....: I. I )\ ~ .--ID '-! ; !\1 '.- 1L::J[I]il"'" I " : '< . ~':- I ~ 'j Tlwc..i ~ ; ._~ ~ ...:.... ~ t I ~.,.:JJ~~ IF \15G! TlfG~~~ I rjI,;;;;' ~!ij:t 0 ""~i!l UJ. t.. 9F.F .11 ~II ~~nl ~ UIIf=\\UIJ~ I ...,.. 1""'<l;\1_ -=.:::., ,~nlnn ill l\ . !:! - r ATTACHMENT 2 ~ ~:2 /,66.t- - .. ~ k(~ffi:"\ :e ~\ ~1!W0e! ~." ~*~ ~~ c,, -' .- ~ ~ CITY of WHEAT RIDGE CONTRACT CHANGE ORDER PROJECT NO' PROJECT TITLE: CONTRACTOR: #S-PM-01-06 CHANGE ORDER NO'1 Date March 22, 2006 2006 Concrete Rehab Brannan Construction Co. The following changes are hereby made to the CONTRACT DOCUMENTS: Revise the following alternate Bid Schedule and Unit Prices for the work at Paramount and Randall Park Item# Pay Item Quantitv Unit Unit Price Extension Paramount Park 202A Removal of Asphalt Mat 500 SY $ 10 00 $ 5,000.00 203 UnclassIfied Excavation (CIP 6") 75 SY $ 5.90 $ 442.50 207 Top Soil 25 T $ 33.40 $ 835 00 210D Reset Signs 4EA $ 230.00 $ 920 00 212 Sod 100 SY $ 12.00 $ 1,20000 304 Stabilization Material (Class 6) 6" 75 SY $ 7.25 $ 543 75 412B Concrete Pavement (10") 30 SY $ 44.60 $ 1,338.00 609F Vertiea1 Curb Type 2 See IE 1280 LF $ 11 70 $14,97600 626 Mobilization 1 LS $2,500.00 $ 2,500 00 720 Material Testing 1 LS $2,025 00 $ 2,025 00 Randall Park 202A Removal of Asphalt Mat 300 SY $ 10 00 $ 3,000 00 203 Unclassified Excavation (elP 6") 75 SY $ 5.90 $ 442.50 207 Top Soil 25 T $ 33.40 $ 835 00 210D Reset Signs lEA $ 230 00 $ 230 00 212 Sod 70 SY $ 1200 $ 840.00 304 Stabilization Material (Class 6) 6" 75 SY $ 7.25 $ 543 75 609E Vertical Curb Type 2 See 11 B 650 LF $ 13.20 $ 8,58000 626 Mobilization 1 LS $2,500 00 $ 2,500 00 720 Matena1 Testmg lLS $1,012.50 $ 1,012.50 The Contract Amount, due to this Change Order, will be increased from $155,158.00 to $202,922.00 an increase of $47,764.00. All prices are considered reasonable and fair. JUSTIFICATION: The City elected to revise the scope of Bid Alternate number one to stay within the budgeted amount ATTACHMENT 3 CITY of WHEAT RIDGE CONTRACT CHANGE ORDER (cont.) CHANGE to CONTRACT AMOUNT Original Contract Amount: Additions by Prior Change Orders Deletion by Prior Change Orders Net Additions/Deletions by Prior Change Orders Change in Percent of Original Contract Amount (Prior Change Orders) Net Contract Amount (Prior to this Change Order) Amount of this Change Order New Contract Amount (Including this Change Order) New Change in Percent of the Original Contract Amount Net Change in Percent of the Original Contract Amount CHANGE to CONTRACT TIME. Original Contract Working Days Original Contract Start Date Original Date for Completion of All Work Increase of Working Days by Prior Change Orders. Decrease of Working Days by Prior Change Orders. Increase of Working Days by this Change Order' Decrease of Working Days by this Change Orders Net Change in Working Days by Change Orders Total Contract Working Days Revised Date for Completion of All Work: Thirty-five (35) $ 155,158.00 $ 0.00 $ 0.00 $ 0.00 0.0% $ 155,158.00 $ 47,764.00 $ 202,922.00 30.78% 30.78% o o Twenty (20) o Twenty (20) Fifty-five (55) 2 CITY of WHEAT RIDGE CONTRACT CHANGE ORDER (cont.) The Contractor accepts all terms and conditions of this Change Order as full and complete settlement of all Claims associated with this Contract and waives any and all other claims for increase in Contract Amount or extension of Contract Tim . Prepared by' Approval Recommended by' Date Engineering Manager Date Approval: Public Works Director Date The undersigned Contractor agrees to the changes made by this Change Order Company: Title. Contractor: Date 1J/zq /O~ I>,.li'~>~,J ;f'-fVJ~r 3/.7/;106 3 ITEM NO: ----L.J::. I REQUEST FOR CITY COUNCIL ACTION [cE UQJ COUNCIL MEETING DATE. Apnl 10, 2006 TITLE: A WARD ITB-05-49, INTEGRA TED SECURITY MANAGEMENT SYSTEM IN AN AMOUNT NOT TO EXCEED $208,141.00 o PUBLIC HEARING ~ BIDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1 ST READING (Date. _) o ORDINANCES FOR 2ND READING Quasi-Judicial: o Yes [8J No ~YG City Man r EXECUTIVE SUMMARY: City of Wheat Ridge municipal facIlities are currently lacking the appropriate and necessary secunty components to adequately protect city assets, employees and viSitors from numerous threats. The Post 9111 environment has brought to light the necessity for increased security measures to assist m the monitoring of indiViduals in and out of municipal facilitIes. The BUilding Security Committee, represented by all City departments, and an outSide security consultmg firm developed an Invitation to BId (ITB) for an Integrated Security Management System. The City issued this ITB as part of the process to Implement a fully integrated security management system that will essentially consist of bUilding access control, video surveillance and recording, alarm monitonng and employee and visitor 10 badging. The System will be mstalled at all City of Wheat Ridge faCIlities which include the Police Department, Admmlstration Offices, Municipal Court, Community Center, RecreatIon Center, Public Works Office, Public Works Garage, Property Evidence Building, Parks Office, Parks Shop, Anderson Building and the Parks and Forestry Office. The Building Security Committee recommends award to NetVersant from Centennial Colorado in the bid amount of$189,219.00 COMMISSION/BOARD RECOMMENDATION: A Building Security Committee consistmg of representatives from the Police Department, Public Works Department, Parks and Recreation Department, Municipal Court, Building Maintenance, AdministratIve Services Department and lnformation Technology met for several months to identify and priontize building secunty needs. The Committee hired a consultant team to develop an ITB to solicit proposals for an Integrated Security Management System. The Committee and the consultant team worked closely together to review all proposals, interview firms and conduct reference checks. The Committee recommends award to NetVersant to provide an Integrated Secunty Management System for the City of Wheat Ridge. ST A TEMENT OF THE ISSUES: Bids for the Integrated Security Management System, ITB-05-49 were opened on Tuesday, January l7, 2006 Nine (9) bids were received, however, one was noncompliant for not acknowledging the three addendums to the original bid. The bid proposals ranged between $189,219.00 and $328,62800 Based upon the compliance with bid specifications, Staffrecommends award to NetVersant. AL TERNA TIVES CONSIDERED: No award and the Integrated Security Access System will not be installed. FINANCIAL IMPACT: The Integrated Security Access System is a budgeted project in the 2006 CIP budget. The cost of the project is $189,219.00. In addition, a IO percent contingency in the amount of $18,922.00 will be reserved for unantIcipated expenses. The City currently contracts out alarming monitor at several municipal facilitIes. With the mstallation ofthis Integrated Security Management System, this service will no longer be needed, saving the City approximately $1,700.00 per year RECOMMENDED MOTION: "I move to award lTB-05-49, Integrated Secunty Management System to NetVersant of Centennial Colorado in the amount of their bid of$189,2l9.00 and to authonze a lO percent contmgency in the amount of $18,922.00 for a total project cost of $208, 141.00. or, "I move to deny award of ITB-05-49, Integrated Security Management System, for the followmg reason( s) " Report Prepared by' Reviewed by' Patrick Goff, Deputy City Manager Randy Young, City Manager Linda Trimble, Purchasing Agent Attachments: 1 Integrated Security System Bid TabulatIOn Sheet 2. NetVersant Company Information o u Wz l'Jo Cl_ -I- ~~ '"""....l <(::J lJm ':~ _~ I- .L.O ::>m ... .) ~~ ~, C ill 01 <i 01 c <J) (1) r E ::J n. .Q! 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ATTACHMENT 1 o l) Wz ~o 0_ -I- ~e::( I-...J <l:::> .1J[O I:e::( ~I- .1..0 :>[0 >- ..) \ fee \ ~--\l' c QJ OJ <t OJ c u; ro .L ~ 0 f- ::J 0.. ~ 5!? 0 .0 >- ~ >- .~ al 0 al f- w ol- e/) e/) w I1l w Z-o z w w C f- 0 Q. .- ~ <( 0-' Q. E z aQ a e/) ;; a is w'f f- 0 ~ >. <L z :!':w ~C1l e.a 3i'<t !:'to 00 <to z - o , [;;S <LID o ~ 00 wI'- w>- Q' , =>~ PoCO o~ 6!:::: o~ 9,..... mO ~O al_ 2 UJ l- (/) >- (/) >- I- 0:: ::> () UJ (/) o UJ l- e::( 0:: ~ UJ I- Z I- U W -, o c::: CL ~. ~ (:~ " .l.: ~ ~ <i \ 1:: ~ '" '" .t' 3j ~~~ ~ '" , \~ ~ ~ ~ I.- ~ .~ ~ ij - '" "" s'-J --\..; o ~ ~ -::::t '"<. 0:: o o z w > ~-:1~-}~~ o -:2. ~~~-J~~~ .., ~ . = ~ ~' "- if) o o o <.9 , z o z >- ~ o a:: ~ I-- (/) W n:: ~ ~ 5 ~ 15 w W W ...J r- 0 0 ~~~~~~~ if) W o :> 0:: W if) w G <( CL w cr: :::l I- <( z G (j) (j) cr: o I- o <( cr: I- Z o o CO :::l (j) u.. o ,..... (j) ....J I- > <( o u.. u.. <( z o (j) :::> .....J .....J o o :2: o z z o I- <( o LL :::i <( :::l a cr: o I- o <t cr: I- Z o o o z o CD o CD W ..J :::l o W I o (j) w o cr: CL o w (j) > w cr: -/) '" '>- ./) ~ 2 :::l o Z W o o <( w G o W .....J S o z ~ () <( <::> -:2. ~ (,0 I.\:, I- <S- r ~-f.1 C> -:z '..j r() ~ In >--- Y-., ry; ,.,,- cs- '.1) "6 -;i ,::;---.:~ ex, -----. ~ . N 2 :::l o Z W o o <t w G o W .....J S o z ~ o <( <:') 2 :::l o z !~ o ~ " S ,~ o ~~ .L- ~ c .. . -" if .L << <: f ~t:!w~t~~C~f!:!,r . INTEGRA TED SECURITY MANAGEMENT SYSTEM P ){() P () J A L F (J R T Ii E (I T Y (J /. ifill EAT R I )) r: ), Integrated Security Management System Proposal for Purchasing and Contracts Division City of Wheat Ridge, Colorado GENERAL NetVersant Solutions IS a Houston based national provider of comprehensive and integrated security, voice, video and data network infrastructure solutions servmg markets across the United States. NetVersant was established in February 2000 by the acquisition and mtegration of a group of high-quality companies located in key U.S. markets. Today, NetVersant serves 30 markets nationwide, and has run-rate revenues of about $300 millIon annually. NetVersant Solutions' combination of product and service capabilities differentiates us as the leader in the integrated infrastructure industry Our comprehensive service offering mcludes systems planning, design, Implementation, integrahon, maintenance, and support. Our offices combme the latest technology solutions WIth dISciplined project management expertise, ongomg systems maintenance and support capabilities. NetVersant employs over 2,100 industry professionals in most major markets throughout the United States. Each NetVersant office has a lO- plus year history of delivermg high-quality services and value-added network solutions for bus messes and organizations in all sectors. NetVersant Solutions IS uniquely structured to provide both regional and national support, depending (exclusively) on the client's cnteoa and requirements. NelVersant - Denver. Inc. Page 5 ATTACHMENT 2 NETVERSANT'S ESS DIVISION NetVersant's ESS DivIsion provides comprehensive security systems Integration for access control, alarm momtormg, Intrusion detection, video surveillance and Intercom communicatIons. Our turnkey capabilities include planning, design, installation, commissioning, proJect and program management, and post-sale support. We have selected numerous world-class product lines that are designed to ensure a non- proprietary solutions approach and offer our customers with a variety of feature sets and price points to address their individual needs. We feel very strongly that by carefully selecting and working closely with our business partners, we ensure that our customers' best mterests are always served. We have extensive experience in all types ofESS deployments-large and small. From multi-Site, enterprise class access control systems to national IP-surveillance deployments, our capabilities and scalability are second to none. We are well versed in cuttIng edge ESS technologies, including smart card access control (NetVersant recently fimshed one of the fIrst TSA TWlC smart card pilot deployment projects), blometncs, RFID, digital video management solutions, video analytlcs and forensics, Intercom over IP (IoIP) and others. Supportillg our fIrst-Ime resources is NetVersant's ESS Management Team and National EngIneenng/Estimating Group, which offer secunty design expertise unmatched m the secunty systems mtegration field. Our team offers extensIVe experience ill security design, engineering, consultmg and Implementation experience, and IS comprised of industry experts from a variety of backgrounds, mcludmg some of the world's most renowned engmeering and consultmg firms. What results is diverse, applicable experience in threat and vulnerability assessment, development of security policies and procedures, systems planning, engineermg and extensive construction administration experience. Noteworthy certifications include Certified Protection ProfeSSIOnal (CPP) by the Amencan Society of Industrial Security (ASIS) and Sandia Laboratories' Risk Assessment Methodology for Water Systems (RAM-W). Our umque assessment and design experience will provide a number of valuable benefits to The City of Wheat Ridge. Our ability to comprehend and expand on The City of Wheat Ridge's programmatic reqUirements will ensure a cohesive, well-balanced approach and closely coordinated security solution. If unforeseen operational or programmatic challenges arise, NetVersant's Team is more than qualified to advise The City of Wheat Ridge on how to best address them. This holistic approach in developing security solutions IS extremely rare III the security systems integration field. NetVersant - Denver. Inc. Page 6 QUALITY ASSURANCE NetVersant strongly believes ill provIding the very best in the quality of matena1s and workmanship delivered to our customers. We emphasize quality throughout our organization. It is our belief that our reputation for quality will distinguish us from our competitors and we consistently administer quality programs to that end. Supervisors routmely complete Quality Assurance (QA) checklists in order to evaluate the servICe quality of any given NetVersant office. In order to promote teamwork and quality within, especially at the field level, we have incentive programs established that reward certain goals and objectives attained by field personnel. In addition, criteria for personnel performance reviews include the areas of quality and teamwork. Senior managers regularly conduct staff meetings and review each project under contract. In these meetings, we review staffmg issues, actual versus proJected schedules, and actual versus projected costs of each project. National Program Managers (NPM's), ProJect Managers and Regional Directors regularly survey projects under contract and mspect the work for the quality of the installation, the outward appearance of the installation, the compliance to code of the installation, the coordination of the work with other trades on the project, and overall progress of the project relative to the overall targeted completion date. It IS NetVersant's goal and commitment to our customer's to maintain the most highly trained workforce in the security integration industry. NetVersant designs written QA Plans for all projects. These mstruments prOVide a management tool for overSight of quality control methods, procedures and standards. The obJectives ofthese Plans are to' ,. Control the quality of workmanship and matena1s proVided throughout the duration of the proJect. ,. Assure successful performance of all test requirements for electronic security systems, copper and fiber cable, materials and any ancillary equipment installed. ~ Assure workmanship IS provided m accordance with established industry-standard procedures as well as manufacturer specifications. ~ Ensure adequate inspection and audit functions are performed. A strIngent QA Plan will be adopted for thiS ProJect, which will help ensure that adequate mspectlOn and audit functions are performed, and therr results are analyzed, reported and unproved If needed. The NPM, Regional Drrectors and/or mdivldual Project Managers will conduct periodiC mspectIons and tests and submit reports on findings. IndiVidual Project Managers will be responsible for ensuring that inspections and tests are performed, assisting in correctmg defieiencies, that the quality 0 f all work is checked, and the system as installed meets all applicable standards includmg compliance with safety proVisions. The NPM will review QA reports and periodically perform inspections and tests, and assist ill correcting deficiencies. Results of QA inspections and tests will be NetVersant - Denver, Inc. Page 7 routed to appropriate levels of NetVersant and customer management to ensure that necessary actions are taken, and that the ongoing levels of quality are acceptable. As outlined in the following diagram, NetVersant has developed a systematic approach to project success which IS based on structured sequencing of all elements requIred for completion of the Work. PHASE 1 PIIAS E Z PIIAS E 3 PHAS E 4 PHASE 5 { Project Deliverables Client dII.. olio _._en!. Pl1Ijed pions. resoura! dot.. st......nI 01 won, contracts, process """'g Pl1Ijed ond In<I;ing ooMine ond dloIling. 1Io<unI.... tot1lroI. -.n:e deIinIIion UOla toIIoctbn. ...... ond ""--. Sile......, 011I.. comgntion dellnidon. ....,.. ....... ond ....n:o s,st__....-1I 1IppIicoIim$.IIII_od eonIi!Jnlion iIId _rmu. -OIl'" sIlipping inf.....oon. Silo .....,., _... ... .......... Senico ...... ..d ..<<pI_., Trouble tid..its ond """'_ i1Iog_n. eust___ ,mstaction and quoIilJ t~ l'lUj'd status Iq*ting roject Management, ro ed tatus Meetings & Reports -- project ~-- ..... -..,.mg. 1lloo<<:lng1l11l reconciIiolion. Design ..d ~~ Pl1Ijed and olI. ....i1g. IUIity se... ..porting. Pl1Ijed __lis Quality Control & Reporting The Project Manager will oversee the commiSSIOning of the system after installation methodologies have been verified as complete and compliant. The purpose of the commIssIOnIng effort IS to brmg the new system on-Ime and make it fully operational; admmister and oversee a "burn-in" period to test everyday operatIons; tram system operators and admmlstrators; and test all aspects of performance to ensure the delivered solution meets the origmal design mtent. The Project Manager will make a final QA inspection of the project upon system completion and turnover. Clearance of all discrepancies noted on previous mspection and reports will be checked and verified. ThiS final inspection will verIfy that all installation testing has been successfully completed and that the installation meets all required quality, performance and safety standards. NelVersanl - Denver, Inc. Page 8 CUSTOMER TRAINING AND W ARRAN1Y CUSTOMER TRAINING: NetVersant provides extensIve education and trammg to teach customers how to use the Installed secunty systems for efficient operation. Our training Includes technical courses for your secunty staff, as well as end-user courses for the people in functional departments. We teach what the security system IS, what tools are provtded, how to use these tools, and how to Incorporate these tools Into your procedures. Above all, we emphaSIZe the presentation of solutions that are easy to develop, and use. NetVersant's trammg IS designed for a wide range of functions Including system operation, and system management. NetVersant has Included 16 hours of operator tra1Ill11g for tlus project. A preliminary trammg syllabus will be created and subrmtted for approval pnor to the comp1etJon of the Installiltion. NetVersant recommends conductIng traillIng courses in four hour segments typically Wlth a follow-up course 3-6 months post Installation. WARRANTY: NetVersant cerufies that all eqUlpment and matenals furmshed shall carry a manufacturers warranty on parts and labor; and further guarantees to cover installation labor for a penod of one year from date of Installation to repan: or replace defective materials Installed or provIded by NetVersant exclusively In no event shall NetVersant will not be liable or in any way responsible for damages or defects In the system, which were caused by neglect, vandahsm, mISuse or by repaIrs or attempted repan:s, performed by anyone other than a NetVersant service techruclan. Nor shall NetVersant be ltab1e or In any way responsible for any InCIdental, consequentIal economIC damage, or property damage. NetVersant - Denver, Inc. Page 9 ,S~l',.,'tem De,.,ign. SetH'ork Integration and Installation Access Control, Alarm Momtonng, IntrustlOn DetectIon Enterprise solutions. blOmetrIC capabilitIes, proxImIty and smart card technology. VISitor management systems. credentlalmg -vIdeo Survetllancc Analog, digItal and high-definition surveIllance solutions. network vIdeo management systems, IP camera deployment and network optimIzation Intercom CommumcalOns Analog and dlgitalmtercom solutions, intercom over IP ([oIP I, emergency assistance and nurse call systems RFID/ Asset Trackmg Active and passIve tag technologies. physical securIty and supply chain monitoring, automatic vehicle IdentificatIon Video Analytlcs Intelligent video analysis. maritime, port and border securIty, facility perimeter mOllltoring, real- time threat tracking, video forenSIcs ~~_.- ~- ._-----._~---------~---~ Contact Nt'tVersant toda)' for converging industry-leading electronic security ...olutions. ITEM NO' \ ,J). REQUEST FOR CITY COUNCIL ACTION '/$~I ~~~ 101 COUNCIL MEETING DATE' Apnl 4, 2006 TITLE: CITY CONTRIBUTIONS TO OUTSIDE AGENCIES o PUBLIC HEARING ~ BiDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1 ST READING (Date) o ORDINANCES FOR 2ND READING QuasI-Judicial. o Yes ~ No ~ e:>--:-r~ City M er { EXECUTIVE SUMMARY: The City Council annually budgets a set amount for contributions to non-profit organizatIOns serving the city's residents. This year's allocation was in the amount of$10,000 The city has received the following requests for assistance. 'Y Arapahoe House - $l ,500 Request for funding to proVide support for the Arapahoe House detoxIfication programs. During 2004, 349 Wheat Ridge reSidents entered the Arapahoe House detoxification facilities equating to approximately $86,552 in services. A total of 50 1 Wheat Ridge residents were served by vanous programs throughout the agency. 'Y Radio Reading Service of the Rockies (RRSR), Inc. - $2.300. Request to provide services to bhnd, visually impaired and print handicapped Wheat Ridge reSidents. Services include partial underwritmg for Wheat Ridge news programming, embossing/distribution of Braille RRSR program schedules, printing/distribution of large print RRSR program schedules, recording/distribution of audiocassette RRSR program schedules, purchase of pre-tuned radios for listeners in private homes or assisted living facilities. Radio Reading Service also provides the city with radIO services for Channel 8 'Y Family Tree - $lO,OOO. Funds are requested for continued operatIOn of the Family Tree Housing and Family Services Crisis Hotline. During fiscal year 2004/05, Family Tree assisted 4,253 callers on the Cnsls Hotline. Ofthe 4,253 callers, there were 440 calls, or 10.3 percent of the total, from Wheat Ridge. Trained staff respond to individuals and family members in crisis, who contact their office by telephone or in person for assistance. Individuals and families who are homeless or near homelessness are assisted with obtaining baSIC needs (such as food, bus tokens, diapers, clothing) and are given targeted, appropriate resources to help them find shelter and/or housing ~ transitional or permanent. The Cnsis Hotline is often the first point of contact for families needing help y Volunteers of America Colorado Branch - Nutrition Programs for the Elderly - $4,709 Request for funding to help provide home-delivered meals and community-based congregate nutrition services to more than 300 elderly Wheat Ridge residents. Volunteers of America's Meals on Wheels Program provides nutritIous, home-delivered meals to low-income, homebound elderly in Jefferson County who are unable to grocery shop or prepare meals for themselves due to phYSical limitations, disability, lack oftransportation and/or poverty These are individuals who are least likely to have access to other assistance. The SenIors' Nutrition Program provides comprehensive nutrition services at 27 dming centers throughout the region, offering nutritIOUS noon meals in congregate setting to individuals 60 years of age and older. This communIty-based nutrition program serves highly vulnerable seniors at increased risk of malnutrition and isolation. In 2005, 1,165 meals were delivered to homebound elderly in Wheat Ridge through the Meals on Wheels Program. 7,520 dining center meals were served in Wheat Ridge III 2005. COMMISSIONIBOARD RECOMMENDATION: None. ST A TEMENT OF THE ISSUES: In 2004, and preVIOUS years, a portion of Community Development Block Grant (CDBG) jurisdictIOn allocatIOns were awarded to outside agencies. In 2004, CDBG funds were awarded to Family Tree and Seniors' Resource Center In December of2004, and again in December of2005, City CounCil decided to utilize its CDBG jurisdiction allocation solely for existmg construction Improvement programs and no CDBG funds were awarded to outside agencies. AL TERNA TIVES CONSIDERED: There are numerous combinations of allocations that could be made by Council. All four organIzations applying for outside agency contributIOns provide beneficial and needed services to Wheat Ridge residents. Funding requests for the four organizatIOns totaled $18,509 Staffs recommendation would be to distribute a percentage of the $10,000 in outside agency contributIOns to each agency in recognition of the services they provide to the Wheat Ridge community. The suggested distribution of dollars is as follows. . Arapahoe House . Radio Reading Service of the Rockies, Inc . Family Tree . Volunteers of Amenca Colorado Branch NutritIon Programs for the Elderly $3, 1 00.00 In 2005, a portion of outside agency contributions were distributed to Seniors' Resource Center and Stride, who made no application in 2006. $1,500.00 $2,300.00 $3,100.00 FINANCIAL IMP ACT: Impact to the city is $10,000 as budgeted in account 01-102-700-780 RECOMMENDED MOTION: "I move to approve the allocatIOn of$1,500 to Arapahoe House, $2,300 to Radio Reading Service of the Rockies, $3,100 to Family Tree and $3,100 to Volunteers of America Colorado Branch, as part of the City Council's 2006 outside agency contributions." or, "I move to approve the allocation of agency contributions." as part ofthe City Council's 2006 outside Report Prepared by' Debbie Meixner Attachments: 1 Letter of Request from Arapahoe House 2. Letter of Request from RadiO Reading Service of the Rockies, Inc. 3. Letter of Request from Family Tree 4. Letter from Volunteers of America Colorado Branch 060410 Ct\F City Contributions.doc ARAPAHOE - HOUSE ') m pre hell S I I' C .4 I [ u h 0 I, D r II g II 11 d B e b II l' lor {/ I 11 e II I t b \ c r " I , e 8801 Lipan Street. Thornton, CO 80260 . Main: 303.657.3700 . Fax: 303.657.3727 . www.arapahoehouse.org November l4, 2005 Ms. Barbara Delgadillo Assistant to the City Manager City of Wheat Ridge 7500 W 29th Avenue Wheat Kidge, Colorado 80215 Dear Ms. Delgadillo ThiS letter IS a formal request to the City of Wheat Ridge to support Arapahoe House for the fiscal year of 2005-2006 by contributmg $l ,500.00 to our detoxificatIOn programs City of Wheat Ridge fundmg would directly support our DetoxificatIOn West facility located In your city DetoxificatIOn West is the pnmary drop site for City of Wheat Ridge police officers delIvenng mtoxicated mdlvldua1s. Dunng calendar vear 2004, 349 Wheat RldJ?:e reSidents entered our detoxificatIOn facilities: Wheat Ridge police dropped off 125 of these mdivlduals. In 2004, a total of 50l Wheat Ridge reSidents were served at various programs throughout the agency. Wheat RIdge reSidents benefit from the entIre range of services offered at Arapahoe House on a slIdmg fee scale. The average cost, per client ~drnisslcn to our de!oxlf1cat!on program, IS approximately $248 unless medical Issues reqUire the client to stay several days for stabilizatIOn. As many detoxification clients are mdlgent, the average amount collected from those mdividuals IS approximately $70 In order to augment collectIOn fees to contmue to proVide services to reSidents and law enforcement officers, Arapahoe House depends on finanCial support from the City of Wheat Ridge, as well as many metropolitan Denver mumclpalitIes. In summation, during calendar vear 2004, 349 Wheat Ridge clients were admitted to our detOXificatIOn programs, mdlcating $86,552 In services. ATTACHMENT_ 1 nll.21()} November l4, 2005 Page 2 DetoxificatIon facilities are among the most cost-effective services supported by mumcipahhes. Arapahoe House provides sites which are convenient and accessible for polIce officers who need to deliver mtoxicated indiViduals and quickly return to their dutIes so they may respond to other calls. Furthermore, Wheat Ridge residents benefit from mcreased public safety as a result of removing and treatmg mtoxicated persons from the streets. The focus of our detoxificatIOn program IS to facilitate a safe withdrawal from alcohol and drugs and to engage clients in treatment services offered at Arapahoe House. Detoxification staff momtors mdivldua1's phYSical symptoms as they withdraw from drugs or alcohol. Upon safe withdrawal, the mdlvldua11s assessed for referral mto further treatment. Enclosed you Will find a copy of our Program Summary Intended to provide a brief overview of our contmuum of services. I welcome the opportumty to faCilitate a tour of the DetoxificatIon West facility On behalf of the Arapahoe House Board of Directors and staff, please accept my appreciation for your consIderatIOn of support for the City of Wheat Ridge. Please contact Floyd R. Hodge 303-412-3678 m the event you have questIOns regarding thiS request. Smcere1y /Z-/ ~ffd- Michael W. Kirby, Jr., Ph.D Chief Executive Officer Enclosure M< D,bb,e Me"",,, It,~~s 'R City of Wheat Ridge 7500 W 29th Ave Radio Reading Service of the Rockies . Audio Information Services Wheat Ridge, CO 80215-8001 December 1 6, 2005 Dear Ms. Meixner Thank you and the CIty of Wheat Ridge for your generous support to the RadIO Readmg Service of the Rockies (RRSR) m 2005 RRSR would deeply appreciate your assistance m presentmg this proposal for fundIng m 2006 to the City of Wheat Ridge In order that RRSR can not only continue Its service to current Wheat Ridge residents but can locate and provide our services to additional blInd, Visually Impaired and prmt handicapped Wheat Ridge reSidents. The support from the City of Wheat Ridge IS greatly appreciated. A pnvate non-profit corporatIOn establIshed III 1990, RRSR IS a volunteer based, readIng and mformatlOn service for Colorado's b1md, Visually Impaired and pnnt handicapped chIldren, youth, workmg age adults and semor Citizens. RRSR broadcasts enable those persons who - for a vanety of reasons - cannot effectively read newspapers and other printed documents to gam access to otherwise unaVailable pnnt matena1s. The comment we hear most often from prospectIVe listeners IS how much they miss bemg able to read their hometown paper ThiS IS not surpnsmg when you conSider the wealth of current data newspapers prOVide. Today, more than ever, we lIve m an mformatIon- dnven sOCIety Imagme a smgle day Without access to newspapers, magazInes, menus, computers, personal & busmess correspondence, etc Detailed mformatlOn that Sighted persons take for granted every day - such as dally news; grocery, discount and store ads; Job opemngs; housmg opportumtIes, obltuanes; calendars of events; school and neighborhood Issues, etc. IS Simply not aVailable to the blInd, VIsually ImpaIred and pnnt handicapped through any other media. RRSR IS the only readmg service of ItS kmd In the State of Colorado RRSR broadcasts 24 hours a day, 7 days a week. RRSR broadcasts about 100 Colorado newspapers weekly, IncludIng the Wheat Ridge Transcript as well as the Arvada Sentinel, Golden Transcript and LakelVood Sentinel for complete coverage of Jefferson County We understand that Wheat Ridge also produced 6 newsletters m 2004, RRSR would be happy to broadcast those as well If you can send us copIes. RRSR can also broadcast publIC servIce announcements from the City of Wheat Ridge RRSR addItionally broadcasts over 50 magazmes weekly mcludmg National Geographic, Readers Digest, American Heritage and Consumer Reports. RRSR produces daily programmmg for chIldren - one m Spanish - in an effort to encourage literacy and promote cultural senSItiVity We also produce specific programs for the dIsabled, semors, parents and other programs m Spanish for adults. All RRSR programs are informative, educational, un duplicated by other organizations and are offered totally free of charge. Nearly 300 volunteers prOVide lS,700 annual hours of audIO mformatlOn to RRSR lIsteners. RRSR programmmg can be accessed m a number of ways. Rocky Mountam PBS offers 'In'J., ATTACHMENT 2 N.n 3r.org RRSR programs on ltS Secondary AudIo Programmmg (SAP) frequency on KMRA TV Channel 6 m Denver, KTSC TV Channel 8 m PueblolColorado Spnngs and KRMJ TV Channel 18 m Grand] unctIOn at no cost to RRSR and as a commul1lty service RRSR IS made avaIlable to all cable TV companIes m Colorado at no charge and should currently be avaIlable to Wheat Ridge reSIdents on your government access channel Programs are also accessed via touch tone telephone using our "InformatIOn on Demand" (IOD)system. RRSR IS agalfi aVailable through hvestreammg on the mternet and now wIth "podcastmg"(see program schedule) RRSR also provides spec131 pre-tuned radlOs whIch espeCially apprecIated by senIors as they are lightweIght, portable and extremely SImple to use RRSR proVides speaker phones to needy listeners who prefer to access RRSR via IOD To maXimize the use and enJoyment ofRRSR programmmg, we proVide tWIce yearly RRSR program schedules m Braille, large pnnt and audIOcassette formats. The Amencan FoundatIOn for the Blmd provIdes starthng statIstics. Every 7 mmutes someone m Amenca becomes b1md or Visually impaired. The leading causes of VISIOn Impalrmentlb1mdness m the U.S are pnmanly age-related dIseases. The number of Coloradoans at nsk for these diseases IS mcreasmg as the baby-boomer generatIOn ages. The conditions, mc1udmg age-related macular degeneratIOn, cataracts, diabetIc retmopathy and glaucoma, affect more Coloradoans than ever before & will contInue to escalate The number of Amencans With age-related eye diseases and resultmg VISion Impairment IS expected to double wIthm the next three decades. The State of Colorado's Agency for the Bhnd uses the generally accepted figure that 1 % of the general population under the age of 60 IS bhnd/vlsually ImpaIred. ThiS number Jumps dramatIcally to 25% after age 60 accordmg to the State of Colorado and the Denver RegIOnal CouncIl of Government's (DRCOG) Area Agency on AgIng. This means that one in four of our own family, friends and acquaintances age 60 and older have enough vision loss to be considered visually impaired. The 2006 projected populatIOn of the City of Wheat Ridge IS 33,308 Based on fOflllUlas explamed above, the City of Wheat Ridge IS estImated to have 293 blInd/vlsually Impaired children, youth and workmg age adults WIth an additIOnal 999 b1md/vIsually ImpaIred senIor cItIzens. These figures do not even mc1ude the pnnt handicapped. "Print handicapped" refers to SIghted persons who, for a WIde vanety of reasons, have difficulty accessmg the pnnted word. TI1lS mcludes those who phYSically cannot hold a newspaper, magazme, etc., or tUfll pages such as vIctims of stroke, paraplegIa or any number of debIlltatmg dIseases. It also mcludes those who cannot mentally process pnnt due to severe dysleXia, developmental disabilitIes or neurological damage Colorado has an estimated 52,000 limIted-English reSidents who can use RRSR as another resource Functlonal111iterates (estImated to be 17,000 m Colorado) also find RRSR of great benefit. All ofthe above mentIOned members of the "pnnt handIcapped" category can be found throughout Wheat Ridge. With the "graymg" of Amenca and the contInued allure of Colorado to all people, the number ofWhcat Ridge residents who can directly benefit from RRSR's umque services w1l1 contmue to nse. ConservatIVely, RRSR could be of tremendous service to over 1,500 Wheat Ridge residents alone. RRSR IS requesting $2,300 from the City of Wheat Ridge to provide the folloWIng services to blInd, Visually Impaired and print handicapped Wheat Ridge reSidents · Partial underwntIng for Wheat Rldgel Jefferson County news programs · EmbossIng/distributIOn of BraIlle RRSR program schedules · PnntingldlstributlOn of large pnnt RRSR program schedules · Recordmg/dlstributlon of audiocassette RRSR program schedules · Purchase of pre-tuned radIOS and/or speaker phones for listeners m pnvate homes or aSSisted lIvmg faCIlities such as Spnng Ridge Park or Day Break at Vista Village. Requests for RRSR services mcrease each year RRSR applies to a Wide range of fundIng sources mcludmg JunsdlctlOns, foundatlOns/trusts, corporatIOns, service and religiOUS organizatIons, fundralsers and pnvate mdlvlduals. For thiS reason, RRSR IS not relIant upon anyone source and ItS fundmg requests can remam modest. RRSR asks each JunsdictlOn to assist m canng for ItS own blInd/visually ImpaIred/pnnt handicapped residents. The amount requested does NOT cover the full cost of provldmg these services to Wheat Ridge reSidents but IS vital nonetheless. Fundmg dollars translate dIrectly Into additional radiOS, program schedules and support services. Other commumtIes who contributed to RRSR services for their b1md/vlsually Impalred/pnnt handicapped reSidents in 2005 mclude' Arvada, Bnghton, Castle Rock, Colorado Spnngs, Commerce City, Denver, Estes Park, Glendale, G1enwood Spnngs, Grand JunctIOn, Greenwood Village, Loveland and Montrose There IS no questIOn that RRSR servIces greatly enhance the quality of life for the blmd, VIsually Impaired and pnnt handicapped by providmg access to the same mformatlOn that Sighted persons take for granted every day ThiS leads to prolonged Independence for semors, heIghtened self-suffiCiency for all, mcreased opportumtles for employment and educatIon, less IsolatIOn and depreSSIOn and a means to remam Viable, partlclpatmg members ofthelr commumtIes. Ms. Meixner, thank you agaIn for your assistance Please call If you reqUIre any further InformatIOn. Founder and Executive Director, DaVid Dawson, and I would be happy to meet With you and members of the City of Wheat Ridge City CounCil to diSCUSS thiS proposal and answer any questIOns about RRSR services. RRSR also inVites you all to viSit our illam studIO m Boulder for a tour and the opportumty to mtroduce you to some of our incredible volunteers (nearly 300 and growing!) We had a member of the Arvada City CouncIl JOin us as a volunteer reader and we would love to have Wheat Ridge represented m a like manner! enc 5:> ."... ..... .y: r ~mi!xI!~a~lies www.thefamifytree.arg Family Tree, Inc. '\SOS Marshall ~treet. # 100 Wheat Ridge. CO Sooll Phone'. 130lI422-2U3 Fax: I l(3) 422-5707 Gemini 162q SilTl.ms Street Lakewuod. CO S021 5 Shelter'003i 2lS 0610 Fax. I '\0.'\ I 215 06ll Women In Crisis PO Box I ')S6 ""ada. CO SOOO I Crisis Line' om) 420-67')2 Ph"oc'. 1 10314211-0412 Fax: 0(3) 420-US16 Housing and Family Services '\SO') Marshall St.. #201 Wheal Ridge. CO X(~13 '\ Phone' t3m) 467-2604 Fa\ (J() ~) 422-..t.i)2:-; Family Center J_ l\.ipling StreLt Lakcwood, CO X02 I " Phone: 1'\031 462-1060 Fax. 130114621'\1') House of Hope '\ 1(11 S. (Jrant Street Englewood. CO SO II '\ Phone' ,'10.'\) 762-9')25 hn. (\OJ) 762-95')2 Adams County Projects T'\NF ~tahk Families 71 <JO Colorado Blvd. (utlllllerce City, CO SO()22 Phone: ( )(J~) 227-2205 Fax. 110'\) 227-2777 Early Intt'r\'entiol1 <lnd Prevcnti<)Jl Child & Family Services Bldg. 74111 Broadwa, Denver. CO S022 \ Phune' l'\m1412 ')IJ') Fax. 1'\(131412-S121 Treasure Trunk 704'\ W 1Sth Avenue Wheat Ridge. CO So[rn Phone: 1'\(3) 421-920'i Fax. I?CO) S<JS-1014 ~\ t 'nitcd \\a' ~ \gcncy December] 2, 2005 Ms. Barbara Delgadillo City of Wheat Ridge Office of the City Manager 7500 West 29th Avenue Wheat Ridge, CO 80033-800] Dear Barbara. Next year marks Family Tree's 30th year of providing services in the Jefferson County community We appreciate the support of the City of Wheat Ridge over the years, and hope you will be able to help with funding needs again in 2006. We are requesting $10,000 of CDBG and/or Wheat Ridge contingency funds for our Housing and Family Services Crisis Hotline Project. In addition to assisting 4,253 callers on this Crisis Hotline during fiscal year 2004/05, Housing and Family Services staff provided case management and hOUSIng assistance to 584 formerly homeless families and individuals, serving 1,472 adults and children in Family Tree programs and on our waitlIst. Of the 4,253 callers, there were 440 calls, or 10.3 percent of the total, from Wheat Ridge. Family Tree Housing and Family Services (HFS) Crisis Hotline Project Family Tree is requesting funds to help support the work of our Housing and FamIly Services Crisis Hotline Hot]ine staff are trained to respond to indiViduals and families in criSIS who contact our office by telephone or in person for help. Most persons who call are homeless or near home1essness, and are challenged by rising costs and an inabIlity to meet basic needs of rent, food and utilities. The Crisis Hot]ine is where help starts; it is the first pomt of contact for families needing help Staff provide information on stable housing options, shelter and safety issues and callers are given limited case management while waIting for program acceptance. Staff maintain current lists of shelters, food banks, diaper dispensing sites, rental/mortgage and utility assistance, and health/mental health clinics that are avaIlable to assist homeless families and indiViduals. The referrals we give out are targeted and appropriate for each caller We learn the needs and then link callers with those programs for which they are eligible, not just give them a list and tell them to search for themselves. Because there is an insufficient number of transitional housing options m Jefferson County to meet the need, the services provided by our HPS Crisis Hotline, which provides preventive help, are even more crucial. Beyond crisis counseling, individuals and families are assisted with how to avoid eviction and solve tenant/landlord issues. They are directed to one-time crisis assistance, such as food banks and emergency financial assistance. Some families wIll receive intervention and ongoing case management in order to obtaIn self- sufficiency A1:TACHMENT 3 Page Two Families also stop by our office at 3805 Marshall Street in Wheat Ridge When an mdividual comes to our offices, we allow the individual to use a telephone, or give him or her some donated food, diapers, and/or a fe\\; bus tokens to get to a shelter, ajob interview, or an appointment at social services. Children often find a tOy or a stuffed animal or book to take home. Callers and viSItors respond positively to our assistance Because of the hotline, many families avoid an eviction or learn of community resources to assist them m maintaimng their current housing, thereby reducing the number of new homeless in the community Requested fundmg would be utilized toward crisis line project expenses. HFS also provides a permanent housing orientation sponsored by the HFS Kickin' It program that individuals and families can attend while on our waitlist for one of our transitional or permanent housing programs. An orientation includes applIcation info for subsidized housing (private and public), info on SectIOn 8 applications and waitlist assistance, help completing the forms, credit repair services, developing good landlord relations, a diSCUSSion of tenant rights, and lists of affordable housing optIOns. Kickin' It (with the Program) IS a component of servIces developed by HFS case managers as a way to proVIde information, and develop the critical self-sufficiency skills of service recipients III an effort to further decrease episodes of family crisis. The program consists of an extensive curriculum that is offered repeatedly during the year and covers a variety of independent living skills topics. Many of the workshops are taught by experts from other organizations with whom we collaborate These include parenting classes from FACES which also offers weekly home-based support and education services pro bono or at a reduced rate to our participants. All parent participants are required to attend a ten-week parenting course presented by Strengthening FamilIes through a grant they received to serve our familIes. The Conflict Center teaches a workshop on communication - in the family, on the job, at school, in relationships. The purpose of Housing and Family Services is to reduce homelessness, promote self-suffiCiency and build stable families m Jefferson County and the surrounding areas through mformation and referral/crisis assistance, housing assistance, home-based case management services, advocacy and community collaboration. Housing and Family ServIces currently operates five supportive transitional housmg programs and two supportIve permanent housing programs utilizmg diversified funding sources. <;ome funding for the HFS Crisis Hotline also has been awarded from the citIes of Arvada and Westminster this year and for 2006 Beginning III March 2005. we had to cut back on Crisis Hotline service hours. Because of insufficient financial resources we made the difficult decision to close the Housing and Family Services office on Fridays and have Crisis Hotline staff available Mondays through Thursdays only We will contmue to prOVIde services via the Crisis Hotline and are hopeful that we will obtam funding to pay a bilingual crisis line worker to be in the office part-time on Fridays to answer calls and help mdividuals and families who walk in to the office asking for assistance with housing. We hope you will partner with us again this year to help families m this community receive the assistance they need to oblam housing a achieve, or return to, self-sufficiency ., For safe fami!" s, . j} [// ~ /Jrn- /f~ Ruth Ann Russell, President Family Tree, Inc. Tom ose, Managing Director Family Tree Homelessness Services A llfllls/n (It ','I'/ntl' ~, Volunteers of America Colorado Branch ~1-1(111 Llrll1j("r '-;rlCl't j >I'TnVI (,I,j( ILld( I ,)11~U'1 ]'t'[ ~II ~ ~(r II ill," j-:{ -~ll ~I t ;<,( 1\1 December 28, 2005 \\ \\'\\ \' '~I, 1,111] ,I\.J I >r.~ Ms. Barbara Delgadillo, Executive ASSistant City Manager's Office CIty of Wheat Ridge 7500 West 29th Avenue Wheat Ridge, Colorado 80215-6713 Harbara B. brogan );":Hd {-,Ii,111 Dianna L Kunz I 'J L '~],1t-1l1 Dear Ms. Delgadi\1o Please find enclosed a report on services provided by Volunteers of Amenca Nutntion Programs in the City of Wheat RIdge in 2005 This year we will serve 8,685 meals to nearly 300 elderly residents of Wheat Ridge. Also enclosed IS a request for funding for these programs for 2006 Volunteers of Amenca Colorado Branch respectfully requests $4,709 from the City of Wheat Ridge for nutritIOn services to be provided m 2006. Services to be provided mclude congregate nutntJon at the Wheat Ridge Senior Center and home-delivered meals through Meals on Wheels. The fundmg requested would fulfill the requirement for local matchmg funds from cltJes and counties receivmg nutritIOn services through providers such as Volunteers of Amenca under the Older Amencans Act. The requested fundmg would help us contmue to provlde a consistent level of service to meet the demand for thiS assistance m the City of Wheat Ridge The need for these services is greater than ever before A recent report prepared for the Denver Regional Council of Governments IdentIfied "a large need for meals" among elderly in the eight-county DRCOG regIOn. Researchers estimate that only 23 percent of the semors who need home-delivered meal services are currently bemg served, and less than seven percent (7%) of seniors who need congregate meal services currently receive them (Strengths and Needs Assessment of Older Adults m the Denver Metro Area, October 2004). We recogmze that the CIty has many demands on ItS resources. We are grateful that providing baSIC services, such as food for Its elderly Citizenry, has been one of the City's pnontJes. In a time of economic hardship and dwindling fundmg, garnenng local support for the Meals on Wheels and SenIOrs' NutntIOn Prq,'Tams from the cltJes and counties with reSidents served by the programs is so crucial Thank you for your consideratIOn ofthis request and espeCIally for your past support over the years. Please do not heSitate to call me at 303-297-040X If I may proVide you With any additIOnal mformatlon. Sincerely, (Ylc-, L-l'l- Mary E DaVIS Grants Manager, NutntIOn Services ,;",'.1 ,~, .,'III"r I' 1,',-, ,~; III ATTACHMENT 4 ~l:<;ferf1 lolorado Sen:in's j>i;UI'C: '"IIII:,H1II' "1,,.]1<"1 ] Il~ I .111'-" I brill '.rUi"" Id'II ,1 <il,-h,;[I.',' Norlh..:rn Co}orado.;,t'rvi....... I ,;]':: "I.llldr:lI'T'1 I'L,,-,; I!I, 1'1.I"1""1':.11I, 'II '1,'1: '1'1" 1"1 II, !eI,'; YuhlOt('er Service.... 'I ,',,'r 'I ll.lll-,II 11,.11 J{"II'IlL I", H,,'II'" ,",, '''',I,,"]',Llllli,, ".111 ',d"u,]"l'll"ljl ,-\<','!<U11'lll 1', ,I'" (,u~ld]-',II<"Ilt !'j, ,,,r-.1111 Jk:"(ldl .1"\1" 11111" "']IlI']',"'1 h".l(ulll ]-!','I" , ,I .IUIllen ]'j1,!-'L111l H,II:,]', 1',1,<1; ('('''l'_ .(l~, "JI,.'lllh"'I1" 11["le ,,-i lIO;' I' u" ~ Uniled Wav ~ Helps Herr Itriti"ll St"f"vit-e.. I' LII' -,I 1',lId ;'"' 1",11",""]-,11_"",] 1'" 1-1)- I" ].-,11 "L\\'!w,'1 '-1;.11 IL\\!WI'I :"1 I III 1'.1 ;11'" ,,,1'"'1' ,1'.-1:1' 1',-, 'L'" L)""'" ,]"", ~ jf, I I io"", VOLUNTEERS OF AMERICA COLORADO BRANCH NUTRITION PROGRAMS FOR THE ELDERLY REPORT ON SERVICES PROVIDED IN THE CITY OF WHEAT RIDGE IN 2005 Voluntcers of Amenca IS very pleased to report that It wIll provide about 8,685 meals to nearly 300 c1derly residents of Wheat Ridge m 2005 through ItS Meals on Wheels and Semors' NutritlOn Programs. These programs provide meals, nutntlOn education and counsehng, and mformatlOn and assistance to at-nsk seniors to help them mamtam their health, mdependence and quahty of life Services are provided to highly vulnerable older adults, targetmg mmontJes, those on low mcomes, the fraIl and disabled, and those otherwlsc at mcreased nsk for malnutritIOn. Volunteers of Amenca Meals on Wheels Program provides nutntious, home-delIvered meals to homebound elderly mdlvlduals residing III Wheat Ridge who are unab1c to grocery shop or prepare meals for themselves due to physlcal1ullltat]Ons, dlsablhty, lack of transportatIOn and/or poverty Unlike a food bank, meals are delivered to the home, ensunng that clients not only receive the food they need, but also have the assurance of a regular VISit from a volunteer to check on their safety and well-beIng. Often, the volunteer IS the only person the chent has contact With each day; their VISitS are a cntlca1 component of the service 12 homebound semors m Wheat RIdge received 1,165 home- delIvered meals m 2005 Volunteers of Amenca Seniors' Nutrition Program offers congregate dinlllg services to area semors Monday through Thursday at the Wheat Ridge Dilling Center. ThiS commumty-based nutntlon program prOVides nutntlOus noon meals, along WIth compamonshlp and opportumtles for socialIzatIOn. Although many seJ1lors IllltJalIy come to the dmmg center for the meal, they report that then spmts are fed too by fnendship and company that offers a respite to their lonelmess "It is much better to be with friends than to eat alone withoullhe center I would probablv skip lunch altogether ,. said one chent. Another program partiCipant wrote, HI gel a hol meal and I can have someone to eal with it's a blessing .. 285 semors attended the Wheat Ridge dinmg center m 2005 Havll1g access to nutntlOus, prepared food IS VItal to thc mdlvlduals who rely on these services. For many elderly, the meal they receive from a nutntlOn program IS their mam meal for the day 81 % of Mcals on Wheels participants and nearly two-thirds of dmmg center clients report that the meal proVided ]S their mam meal for the day Volunteers of Amenca NutntlOn ServIces for the Elderly are proVided solely on a contributIOn-basIs, regardless of an Ind]vldual's ability to pay for services. Volunteers of AmerIca nutntlon services playa key role III asslstmg semors m mamtalllmg their health and mdependence accordmg to results of a 2005 clIcnt survey 90% of clicnts report that Meals on Wheels services Improve theIr ability and/or wllhngness to remam m their own home, 74% report that partICIpation III Meals on Wheels enhances their physical well-bemg; 69% report Improved health as a result ofthc meals. AddltlOnally, the nutntlOnal scores of more than 75% of program clients improved or mamtamed dunng the first SIX months of services. Nutrition services for the elderly were provided in Wheat Ridge in 2005 in part with in-kind funds from the City in the amount of $1,800. Cltles and mUnIcipalities served by Nutrition Programs for the Elderly are asked to provIde local support equal to 10% of the Federal and State fundmg expended on services withIn each area. Support from the City of Wheat Ridge helps Volunteers of Amenca contmue to provide cntlcal nutntJon services consistent wIth the current level of need wlthm the commul11ty V oIunteers of Amenca respectfully submits the attached request to the City of Wheat Ridge for consIderation of fundmg for these services m 2006 Thank you agam for partnenng with Volunteers of America in our effort to ensure that the most frail and vulnerable elderly m our communIties do not go hungry and are not forgotten. VOLUNTEERS OF AMERICA COLORADO BRANCH NUTRITION SERVICES DIVISION LOCAL MATCH REQUEST FOR THE SENIORS' NUTRITION PROGRAM and MEALS ON WHEELS PROGRAM City of Wheat Ridge, Colorado 2006 Estimated number of meals to be served III 2005 III the CIty of Wheat Ridge (based on the YTD 2005 service level through October) Dining Center Meals 7520 Meals on Wheels 1165 Federal/State OAA cost per meal (actual YTD) Dining Center Meals $ 5 47 Meals on Wheels $ 5 11 Federal/State funds to be used for servIces III the CIty of Wheat Ridge $ 47.088 Amount oflocal match requested for Senrors' NutntlOn Program and Meals on Wheels Program services III the CIty of Wheat RIdge in 2006 ((n: 1 00'0 of federal/state fundlllg) $ 4,709 ITEM NO: ~, REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE. April 10, 2006 TITLE: RESOLUTION 16-2006: SUPPORT OF THRIVING WHEAT RIDGE'S HEALTHY EATING AND ACTIVE LIVING (HEAL) PROGRAM o PUBLIC HEARING o BIDS/MOTlONS ~ RESOLUTIONS o ORDINANCES FOR 1 ST READING (Date: _) o ORDINANCES FOR 2ND READING Quasi -J udicial: o Yes ~ No ~w," Ity Clerk - ~ ~'\......Jr CS( City Manag (S EXECUTIVE SUMMARY: Thriving Wheat Ridge (TWR) is a collaborative partnership comprised of members from the City of Wheat Ridge Parks and Recreation Department, the Jefferson County Department of Health and Environment (JCDHE), Jefferson County Public Schools, Exempla Lutheran Hospital, and Jefferson Center for Mental Health. The mission ofTWR is to develop and support pohcies, p1arrning processes, programs and environmental changes that will increase healthy eating and active living (HEAL) practices by Citizens, visitors. workers and business owners in the City of Wheat Ridge. This effort is aimed at reducing overweight and obesity and related chromc diseases as well as improves the fitness and wellness of the entire community. COMMISSION/BOARD RECOMMENDATION: N/A ST A TEMENT OF THE ISSUES: In Apnl, 2005 the JCDHE applied for and received $20,000 from Kaiser Permanente and their partners: the Colorado Department of Public Health and Environment, America on the Move in Colorado and Kroenke Sports Enterprises. Ten other communitIes in the Denver Metro area receIved funds to conduct a comprehensive planning process. The objectives of the plarming process included conductmg a HEAL needs assessment and environmental scan of assets and barriers to HEAL, and to convene stakeholder meetings and key informant interviews. These processes generated data that were used to develop an action plan to address the HEAL needs in the City of Wheat Ridge. In December, TWR applied to Kaiser and its partners for implementation funds. In January of 2006, the TWR collaborative partnership received $70,000 to implement strategies and programs that will increase the prevalence of HEAL practices by the leaders, Citizens and busmess owners in Wheat Ridge. Our goal is to successfully implement the proposed strategies and complete a comprehensive plan so that the Thnving Wheat Ridge comprehensive plan will be eligible for implementation funds of up to $250,000 m 2007 AL TERNA TIVES CONSIDERED: FINANCIAL IMPACT: As stated in the statement ofthe issues, there is the potential for grant funding up to $250,000 for the implementation of various components. There will be a contmuation of in-kind staff time to serve on the Joint committee and to work on the implementation of specific projects. RECOMMENDED MOTION: "I move to approve the adoption of Resolution 16-2006." or, "I move to deny the adoptIOn of Resolution 16-2006 for the following reasons " Attachments: Resolution 16-2006 Report prepared by: Reviewed by: Pam Anderson, City Clerk Randy Young, City Manager RESOLUTION No. 16 Series of 2006 TITLE: SUPPORT of THRIVING WHEAT RIDGE's Healthy Eating and Active Living (HEAL) Program: Declaring Obesity to be a Serious Threat to the Health and Well-Being of Wheat Ridge Citizens WHEREAS, public health officials have declared obesity to be an epidemiC, and over 53 percent of Coloradan adults are either obese or overweight I and approximately 29 rercent of Colorado children (ages 2 to l4) are overweight or at risk for being overweight; and WHEREAS, obesity plays a role in the leading causes of preventable death and disability, including cardIOvascular disease, diabetes, cancer, asthma, hypertension, osteoarthritis,l and reduces life expectancy and increases health care costs; and WHEREAS, overweight and obesity disproportionately affects racial and ethnic minorities (Blacks. Hispanics, and NatIve Americans) and persons oflower socioeconomic status, 3 and WHEREAS, the underlying contributors to obesity are limited to a number of health- damaging behaviors practiced by people on a daily basis, including unhealthy eating habits and physical inactivity; 4 and WHEREAS, the prevalence of calone-dense and nutrient-light food, television, video games, and computer use have created an epidemic of pediatric obesity; 5 and WHEREAS, 25 percent of adult Coloradans eat the recommended amounts of fruits and vegetables per day \, and 36 percent of children ages one - l4 ate fruit two or more times per day and five percent ate vegetables three or more times per dal; and WHEREAS, 41 percent of Colorado adults meet the recommended gUidelines for moderate physical actlvityl and 29 percent of Colorado children five to 14 walk or bike to school at least one day a week2, and Coloradans spend approximately 7l minutes per day . 6 d m cars ; an WHEREAS, 70 percent of Colorado parents of school age children strongly support changing beverage and food/snack content to healthier choices m school vending o machmes;" and WHEREAS, communitIes across the country engage in active living policies and programs and that active living policies and programs have a direct impact on the quality of life. economic development and sustainability in communities; and WHEREAS, "a walkable community is the cornerstone to an active and thriving community,,7, the elderly and people with disabilities are disproportionately affected by a lack of Sidewalks and depressed curbs; ATTACHMENT 1 WHEREAS, Kaiser Permanente and its partners, the Colorado Department of Public Health and Environment, America on the Move in Colorado, and Kroenke Sports Enterprises, believe that supporting communities implementing evidenced-based healthy eating active living (HEAL) activities shows the most promise in curbing the obesity epidemic, and has funded such a project m Wheat Ridge; AND WHEREAS, in conjunction WIth National Public Health Week, April 3 - 9,2006, the American Public Health AssociatIOn encourages all communities to improve the built environment to Improve health; Now, THEREFORE, BE IT RESOLVED, THAT the City of Wheat Ridge' 1 Acknowledges that the responsibility of healthy behaVIOr is not solely relegated to mdividuals, but requires the support of healthy environments achieved through a broad-based approach to address the preventable causes of chronic disease. 2. Supports the notIOn that individual habits related to diet and physical activity are established early in life and tend to persist through adulthood. 3. Agrees that action must be taken. especially on behalf of children and youth, m order to avoid harmful effects that will undermme their health and their future. 4. Supports a strong collaboratIOn with the Thriving Wheat Ridge program in its efforts to create programs, develop and encourage poliCies and practices that facilitate HEAL by its Citizens, businesses, civic organizatIOns, and associations. 5. Supports the objectives ofthe Thrivmg Wheat Ridge program to address obesity and overweight and Improve wellness through community-wide campaigns, review of master plans, school-based health and physical education, "point of decision" prompts, improved access to places and occasions for physical activity and healthy food choices, information out-reach actiVities, and sustainable land use planning and commuillty design. 6. Supports environmental mterventions such as. walk and bike to schools or worksite Day's; Sidewalk projects; pedestrian-safety provisions (pedestrian signals, crosswalks, or curb ramps/cuts); community gardens, bicycle facilities (bike lanes, bike storage); streetscapes and public art to make walks more beautiful, comfortable, and interesting; and improved street lighting and surveillance to increase safety and security 7. Encourages the entire community, including public and private agencies, businesses, health care proViders, schools, parents, and community organizations to support poliCies and practIces that encourages HEAL. DONE AND RESOLVED this 10th day of April, 2006 Jerry DiTullio, Mayor ATTEST Pamela Y Anderson, City Clerk 1. Health Statistics Section and Colorado Physical Activity and Nutrition Program, Colorado Department of Public Health and Environment. Obesitv and Overweight Among Colorado Adults, April, 2005 2. Health Statistics Section and Colorado Physical Activity and Nutrition Program, Colorado Department of Public Health and Environment. Overweight, Physical Activity and Nutrition Among Colorado Children and Youth: A Data Resource, October, 2005. 3. Amencan Obesity Association. AOA Fact Sheet http.!/\\'Wv, .obeslt\ .org/subs/fastfacts/aoafactsheets.htm1 4. National Association of City and County Health Officials Resolution 04-05 Resolution Promotmg Conditions that Foster Healthy Behaviors 5. PediatriacObesity.com Helping Parents Raise Healthy Children, http.I/\\W\\ .oediatncobeslt)' .com 6 National Highway Traffic Safety Administration. Traffic Safety Facts 200l, Pedestrian. http://w\\wnrd.nhtsa.doLgO\/pdtlnrd- 30/NCSA/TSf200] /2001 oedestnan.odf 7. City and County of Broomfield Comprehensive Plan, page 32. City of Wheat Ridge City Manager's Office Memorandum TO' Mayor and City Council FROM Randy Young, City Manager DATE April 7, 2006 SUBJECT: IGA - City of Wheat Ridge, Prospect Recreation & Park Dlstnct and Cabela's RctaIL Inc. I have attached a CouncIl Action Form, ResolutIOn and Intergovernmental Agrccmcnt (lGAl on annexatIOns, mcluslOns and tax levies betwecn the City of Wheat Ridge, Prospect RecrcatlOn & Park Dlstnct and Cabela's Rctail, 1nc Jerry Dahl has reviewed the lGA and the conditIOns ofthc 1GA have bccn ncgotIated and agrecd upon by Prospect Recreation & Park Dlstnct and Cabela' s RetaIl, Inc. ThiS 1GA resolves outstandmg Issues between Cabcla's and the Dlstnct with respect to the ad-valorem property tax. 1 am requcstlllg that conSideratIOn be given to addlllg approval of the IGA to the City CouncIl Agcnda for Monda), Apnl10, 2006 Completion and approval of the IGA IS reqUired pnor to thc Tucsday, Apnl 1 L 2006 Jefferson County Dlstnct Court heanng regardlllg "The OrganizatIOn of the Longs Peak Metropolitan Dlstnct, City of Whcat Ridge, County of Jefferson, State of Colorado" Please contact me or Jerry Dahl If you have any questions or need addltlOnallllformatlOn regardmg thiS IGA. ITEM NO' REQUEST FOR CITY COUNCIL ACTION '6~ :~" A~ COUNCIL MEETING DATE. Apnl 10, 2006 TITLE: RESOLUTION 17-2006 - A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT ON ANNEXATIONS, INCLUSIONS AND TAX LEVIES BETWEEN CITY OF WHEAT RIDGE, PROSPECT RECREATION & PARK DISTRICT AND CABELA'S RETAIL, INC. o ORDINANCES FOR I ST READING (Date' _) o ORDINANCES FOR 2ND READING o PUBLIC HEARING o BIDS/MOTIONS ~ RESOLUTIONS QuasI-JudICIal o Yes [8J No City Attorncy City Manager EXECUTIVE SUMMARY ThIS Intergovernmental Agreement (IGA) WIth the Prospcct RecreatIon & Park Dlstnct (thc "DlstncC") and Cabela"s Retail, 1nc ("Cabela"s"") proVides a mechanIsm whereby certaIn property anncxcd to thc City as a part of the Cabcla"s project will be Included m the Dlstnct, and a mechanIsm for payment of and limitatIOn on ad-valorcm taxes from propcrty owners to thc Dlstnct Itself Thc CIty IS mvolved because of Its pnor OppOSItIOn to the mclusion of the property withm the Dlstnct. ST A TEMENT OF THE ISSUES: ThIS 1GA resolvcs outstandmg Issues between Cabela"s and the Dlstnct With respect to the amount, timIng, and limItatIOns on the ad-valorem property tax which will be paid by owners of Cabela's property beIng includcd wlthm the Distnct. The property was excluded from the Dlstnct when it was ongInally organIzed and the property was designated as agricultural. The IGA proVides that thc City will not exercise its nght to seek exclusion of thiS property from the Distnct. The City will cease OppOSition to that inclUSIOn In a dIstrict court proceeding prescntly pending for that purpose. Thc affect of thIS IGA will be to allow the Distnct to provide certain park and recreatIOn services wlthm the CIty, under the tcrms and conditIOns set forth m the IGA. Staff is mformed that the IGA IS supported by Cabcla's. COMMISSION/BOARD RECOMMENDATION: N/A ALTERNATIVES CONSIDERED: Do not approve the IGA, continue OppOSIng InclusIOn of this property m the Dlstnct. FINANCIAL IMPACT: N/A RECOMMENDED MOTION: "1 move to approve Resolution 17-2006 - A ResolutIOn Approvmg an Intergovernmental Agrcement on AnnexatIOns, InclusIOns and Tax Levies Between City of Wheat Ridge, Prospcct RecreatIOn & Park Distnct and Cabcla's RetaIl. Inc." Of, "1 move to table Indefimtely ResolutIOn 17-2006 - A ResolutIOn Approving an Intergovernmental Agreement on AnnexatIOns, InclusIOns and Tax Levies Between City of Wheat Ridge, Prospect Recreal10n & Park DistrIct and Cabela's Retad, 1nc for the followmg reason(s) Report Prcparcd by' Reviewed b) Gerald DahL CIty Attorne) (303) 493-6670 Rand) Young, City Manager Attachments: I lntergovernmcntal Agreement 2 Rcsolul1on 17-2006 INTERGOVERNMENTAL AGREEMENT ON ANNEXATIONS, INCLUSIONS AND TAX LEVIES THIS AGREEMENT, dated this _ day of April, 2006, is by and among the followmg entities. THE CITY OF WHEAT RIDGE, a Colorado home rule municipality (the "City"), 2. PROSPECT RECREATION & PARK DISTRICT. a Title 32 special dlstnct and political subdlVlsion of the State of Colorado ("Prospect District"), and 3 CABELA'S RETAIL, INC ("Cabela's"), in Its own capacity and as an Organizer of the proposed Longs Peak Metropolitan District ("Longs Peak District"). RECITALS A. The City has ann.exed certain property (the "Annexed Property") o"med by Cabela's and Coors Brewing Company ("Coors") pursuant to that certain AnnexatIOn and Development Agreement entered mto as of December 20, 2004 The Annexed Property presently consIsts entirely of the followmg properties: Parcels owned by Coors (collectIvely referred to as the "Coors Property"), .., One or more parcels which Cabela's presently mtends to use for a Cabela's retail store (the "Cabela's Store Property "), and 3 Certam other property o"med by Cabela's (the "Remaming Cabela's Property") B Prospect Dlstnct currently prOVIdes park and recreatIOn services wlthm ItS boundanes, which are located generally west of Young field Street and Ward Road between 56" Avenue and Colfax Avenue, and generally east of the bases of North and South Table Mountams. Prospect Dlstnct operates two parks which are located near the Cabela' s Store Property Maplegrove Park at 32~ Ave and Gardema St., and Arapahoe Park at 44. Ave and IndIana St. Prospect Imposes an ad valorem property tax on taxable property WIthm its dlstnct, which IS currently levied at the rate of 3 mIlls. C PortIOns of the Coors Property have been mcluded wlthm the Prospect Distnct boundaries smce Prospect District's reorganIzatIOn m 1999 Other portIOns of the Coors Property have been lllcluded withm the Prospect Dlstnct boundanes as the result of a StIpulatIOn between Coors and Prospect District filed on May 2, 2005 m connectIOn With the legal proceeding entitled In re the Organization of Prospect Recreation & Park District, Jefferson County, Colorado, Jefferson County Dlstnct Court, Civil Action No 99 CV 2154, DIviSIOn 8 (the "Inclusion Proceeding"), and the Order approving that StipulatIOn entered on May 5, 2005 D The Issue of whether the Cabela's Store Property and the Remaimng Cabela's Property are or should be included m the Prospect District boundaries remains before the ATTACHMENT 1 Court in the Inclusion Proceeding The CIty has intervened in that proceeding, and has opposed the inclusIOn of any Cabela's propertIes. Cabela's has adopted the CIty'S pOSItIOn. E. All of the partIes to thIS Agreement are concerned wIth potential development of the properties between 32~ Ave. and 44~ Ave., west of Y oungfield St. and east of McIntyre St. In partIcular The City has annexed other propertIes and the Dlstnct may provide some park and recreatIOn services on the eastern part of thiS area, and may expand ItS boundanes to the west; 2 Cabela's IS making substantial Investments In its propertIes and IS providing some recreatIOn facilities; and 3 After ItS formatIOn, Longs Peak Distnct may also expand ItS boundanes to the west. to the extent that ItS servIces may be needed to support such development. F The partIes deSire, through this Agreement, to harmonize their relationship and to reach accommodatIOn with each other with respect to certam boundary and taxatIOn Issues. G The parties anticipate that Longs Peak Distnct will ratIfy this Agreement. and become bound to ItS tern1S followmg ItS formatIOn. NOW, THEREFORE, m consideratIOn of the mutual promises contained herem, the sufficiency of whIch is hereby acknowledged, the parties agree as follows: I Inclusion of Propertv Wlthm Prospect Dlstnct. Prospect Distnct will take the followmg actIOns, to which Cabela's will not object. a. Prospect Dlstnct will mclude the Cabela"s Store Property m the Dlstnct and Will create Prospect Recreation & Park Dlstnct Subdlstnct No 3 (the "Subdistrict") encompassmg the Cabela's Store Property; b Prospect DIstrict will mclude the Remammg Cabela's Property m Prospect RecreatIOn & Park Dlstnct. ') Mill Levy LimitatIOn for Cabela's Store Property The tax levy applicable to the Subdlstnct shall be capped at 2 mills as long as the Cabela's Store Property IS owned by Cabela's Retail, Inc or a related entity; prOVIded, however, m any event the tax levy applicable to the Subdistrict shall never exceed the mill levy prevailmg in the Prospect District generally 3 Prospect Dlstnct Boundanes To Be Unaffected bv Future InclUSIOns by Longs Peak DIstrict. The partIes agree that If additional properties within the boundaries of Prospect Dlstnct are subsequently included m the boundaries of Longs Peak District, such inclusion wJlI not affect the boundaries of Prospect District. 4 Prospect District Boundanes To Be Unaffected by Annexations by the CIty The parties agree that the City WIll not take any actIOn to cause the exclUSIOn from Prospect Distnct (a) of any properties wlthm the Longs Peak Distnct and (b) any addItIOnal propertIes that are wIthin the boundanes of Prospect DIstrict that the City may annex In the future. 5 RatificatIOn by Longs Peak Distnct. Cabela's agrees that upon the formatIOn of the DIstrict, to cause Longs Peak District promptly to ratify this Agreement. Such ratIficatIOn shall have the effect of makmg Longs Peak Dlstnct a party to this Agreement. 6 TermmatlOn of the Inclusion Proceeding Promptly after the executIOn of this Agreement by the parties, Prospect Will cause its attorney to notify the Court that ItS Petition under C R.S. 9" 32-1-307(4) for the Inclusion Within Prospect Recreation & Park District of Certain Lands Formerly Excluded as Being Used Primarily and Zoned for Agricultural Uses should be denied as moot, and promptly thereafter to furnish copies of the Order denymg that petItIOn to all of the Parties hereto. 7 Term. ThiS Agreement shall be m force until termmated by the agreement of all parties or until term mated by the dissolution of Prospect Distnct. 8 Severabilltv. If any proviSIOn in this Agreement is held to be mvalid or unenforceable on any occasIOn or m any CIrcumstance, such holdmg shall not be deemed to render the proVISIOn mvalid or unenforceable on any other occasIOn or m any other circumstance or to render an) other proVISIOn hereof invalid or unenforceable, and to that extent the proVisIOns of thiS Agreement are severable; proVided, however, that thiS proVISIOn shall not preclude a court of competent Junsdlction from refusmg so to sever any provIsIOn If severance would be mequitable to one or more of the parties. ATTEST CITY OF WHEAT RIDGE By City Clerk. Mayor, City of Wheat RIdge Date APPROVED AS TO FORM CIty Attorney ATTEST DISTRICT PROSPECT RECREATION & PARK Secretary By: Pnnt Name Title CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 17 Series of 2006 TITLE: A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT ON ANNEXATIONS, INCLUSIONS AND TAX LEVIES BETWEEN THE CITY OF WHEAT RIDGE, PROSPECT RECREATION & PARK DISTRICT AND CABELA'S RETAIL, INC. WHEREAS, the Prospect Park & Recreation District has petitioned the Jefferson County District Court for inclusion of certain property, which property has recently been annexed by the City; and WHEREAS, the City has previously opposed that inclusion, and WHEREAS, the City, the property owner, and the District have negotiated an intergovernmental agreement, a copy of which is attached hereto as Exhibit A and fully incorporated herein by this reference, which agreement addresses the issues of the dispute between them, and WHEREAS, the City Council wishes to approve the agreement. NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that Section 1. Intergovernmental Agreement Approved The intergovernmental agreement between the City of Wheat Ridge and Prospect Park & Recreation District attached hereto as Exhibit A is hereby approved Section 2. Affective Date This resolution shall be effective upon adoption DONE AND RESOLVED this day of ,2006 Jerry DiTullio, Mayor ATTEST Pamela Anderson, City Clerk .. ATTACHMENT 2 "A" denotes the location of the new storm drain on Quay St. that drains into a pipe which runs under the back yard of 6925 W. 29th AVE AND THE ENTIRE LENGTH OF THE CUL-DE-SAC "B" denotes the undersized make-shift storm drain which receives water draining from 29th, Quay St.. and the cul-de-sac. FIG.1 APRIL 10. l006 Photo Documentation of Easement at 29th & Quay St. Wheat Ridge, CO 80033 A CITY DRAINAGE PIPE RUNS DIRECTLY BENEATH A PRIVATE RESIDENCES' BACKYARD AND THE ENTIRE LENGTH OF AN EASEMENT CREATING. - A SAFTEY HAZARD BECAUSE OF UNDERSIZED MAKE SHIFT STORM DRAIN AT 29TH STREET -RAPIDLY DETERIORATING ASPHALT SURFACE DUE TO 30+ YEAR OLD (LEAKING) PIPE. -DAMAGE TO VEHICLES ENTERING CUL-DE-SAC DUE TO THE ELEVATED HEIGHT OF 29TH AVENUE -POTENTIAL DAMAGE TO PRIVATE RESIDENCES IF SIGNIFICANT LEAK DEVELOPES -POSSIBLE INJURY TO CHILDREN THAT RESIDE ON OR NEAR CUL-DE-SAC (10 CHILDREN) -DRAINAGE FROM QUAY STREET, 29TH AVE., AND EASEMENT FLOW INTO SUB PAR STORM DRAIN -THE "CITY MAINTAINED AREA" FROM CENTER OF 29th IS NOT BEING MAINTAINED AT ALL 1 FIG.2 FIG.3 FIG.4 Figure 2 denotes the make-shift storm drain that receives drainaoe from Quav St., 29th Ave. and the cul-de-sac. This is a dangerous, sub-par structure for such volumes of water and a hazard for children Figure 3 depicts the inadequate "repair'" made by city workers when originally approached on the hazard that this drain problem causes Note the linear section of degrading asphalt just to the right of the green paint. Figure 4 illustrates the 10"diameter hole the city created (and did not fix) when examining the new sink hole in April of 2006 The shovel can easily sink up to 18-24 inches with no resistance into the soil. 'green paint is indicating the direction of the drain pipe under our cul-de-sac as it heads North towards the Quay St. storm drain.' 2 FIG.S FIG.6 Figure 5 shows the level of 29th Ave. In relation to the entrance to the cul-de-sac. There is a 16" difference in elevation. As 29th Ave gets resurfaced. the elevation of our cul-de-sac gets lower This is within the City Maintained Area and needs to be maintained by the city This picture is looking east and also shows the location where the Post Office vehicles and trash trucks travel. This is also where a small pond of water and ice form due to inadequate drain pipe sizing. Figure 6 represents the angle that vehicles must take when entering from the elevated surface of 29th Ave. into the easement Again, this is within the area which is to be maintained by the city and continues to damage cars as 29th Avenue gets resurfaced. Also visable in this image is the severely inadequate concrete "patch" (8) placed by the city last fall attempting to solve the deteriorating surface around the storm drain. 3 DRAINAGE MAP PROVIDED BY CHARLES H BRADEN ENGINEERING TECHNICIAN FOR THE CITY OF WHEAT RIDGE B ~ ~ U p:::; ~ H P-4 , \ FIG 7 ~ <r: :::::> a I t-IOIVl";C IN - "'I >tJ r H.VVt-.... (....Hr. \.A'/l.~ Damage (0 Pri\ate Road h\ "tale Is Basis for Imerse Condemnation 1 FIG 8 U~_'_ ~_.__._--- -----~- -- -. I I /Jesl'riptiol1 \ppcals cOUl1uphl.'lJ all award ll! J~Hnag..:s l\J the UW\1cr oj a pri\a\.: mad \\hn I I sufti.:rL'u dJnw.gl.' to thl' road from 1I1lJergrllunJ cOIl~trul.:litlJl \\or~ d{l(lL' h\ tht: stall:. I \uch damage is In''....rsc cnndcmnJtion. and the :-;tak rnust (ompcnsatc the propLTt\ i owner lor the uamagl' sincl.' the road \\as not dedicated In ruhli.. use. II [-Topic ~ -- -- Real and Personal Prnperl\ 11 II Key Word,- I-minent !)IHl1<lln: IkdiCi.ltl\1Tl: 111\ cr'ie ( ondemnatitln :1 I' - -- --- - - -- ~I C.\ "t F. q \1 \1 \ I{ \ II I II , \ ick ,;\\ned all ofthc properl\ ahlllg a dead-end mad. 1:h,- \';llth ( ,m,lina r~epal11ll1 I filct.' nf I ranSpOt1alilHl (l)() I \ hurl('J (';,mndc urainat!(' pipe.;,; umkr \ ick'~ road to hdp \\ ith I drainage from l1earhy road \\or!.... I hI...' contractors improper!) put the pipl's Hilder II \ {l:{.:'s pn'pcrty inst~ad \)t under the road. i}( n' condemneJ a 11\ e-j{)ot strip aJon~ tilL' I I road \\heTC the pipe \\as huried. and paid \icK '!;l".(JllO l"hc mad thell hq!an to \.:oUapsc in phu.:l'";.. due to prl1hklll."i from the pipe",. j)( n refuseu to /1:\ the road. S(l \ ick SUI..'U lor iJl\crsl' cLlllJt:lllflation Itlr Jarn<1gl' to the pri\"atc wad. The jur\ a\\arJt:d \ ick S 1 '.Lch2. j)(J I appl..'akd. - . ..' .. - ..m-l Dt!d~ion \1Tirn1ed. Tht: iUf\ propcrh lkkrmin('J that the roaJ \\-as rri\;llt' and had ll('\cr hl'l'fl Jl'Jicatcd to publi\.- use. I"n pl..'rkct a daim ;,)1' l.kJJcation 01 land, the state must shm, thl' tl\\lkT.. clear inlL'nl It) deoicate thL' pnl(J\.:rt) HI pul1lic llse anlllllllst rm1perl\ al..TCpl 1 thc propat) rhat had nut occurred: lht: ....tatl' cannot simp'" dCl:lare D. road tn he rublic 1 I \\ithollt compensation. Imerse condemnation is an isslle 'ora illr; to determine as to I' I the ll1ea.-;urc (It damat!('s' it i~ nnt a matter l..'nnlrollcd in detail h\ statute a... IS a \ I condemnatinn action~lIIl(.k'r I..'lllillt.'llt domain. Thl..' iur. proper!\ estimated the dalll3gl..' 1 lo \ Il.:h ~ road and propcrl\ from the lHlucrg.rotlnd drain pir...:~. \ - -... --- ..--- . -- CitatiO/l lie;" \ ',u/llh ( ,lrullllillJt'!!tll"l/lIt'fll O! !rUI1.\/'tlrldliuJ1. 'l~6 ~.I...::J 6q~ (( t .\pp.. 'd ~o(tll -- -. t CASE STUDY BY WEST LEGAL STUDIES IN BUSINESS (1997-2002) VICK V SOUTH CAROLINA DEPARTMENT OF TRANSPORTAION, 2001 4 Hello. Before I speak on the reason that brought me here, I want to take a moment to thank the Mayor and Council members who signed the letter in support of HB 1201, concerning an increase in the use of limited gaming funds for tourism promotion. Havinq worked in the tourism industry for the past nine years, I know that 6 of the top ten attractions for the past five years are shoppinq-related. When Cabela's is built, I have no doubt that it too will make the list of top attractions. In addition, several local businesses would benefit from this increased fundinq as well, including Valente's and Wheat Ridge Cyclery, whom I know are members of the metro area tourism aqency. Thank you for supportinq it. I want to again thank City Council, the Mayor and Public Works for allowinq me to attend the March 20 meetinq concerninq public assistance for private easements. I appreciated the advice and assistance that was offered to me at that meetinq. I just recently received the information from Mr. Paranto regarding establishinq HOAs, however, another situation has arose with the easement that I think further establishes the symbiotic relationship between the City and the residents of this easement. When taking out the trash the other day, my husband I noticed a sinkhole on our street. As I previously mentioned in an e-mail to Karen Berry, Terry Womble, Mayor DiTullio and Tim Paranto in December 2005, there has always been a problem with drainage at the storm drain located at the foot of the easement. I assumed the sinkhole was just a result of this problem. However, while looking in the hole, we noticed a large drain pipe about 12 inches in diameter. We had to wonder where this was cominq from, so on April 1, my husband and I walked over to 30th & Quay, a cul-de-sac located on the other side of our street easement. Sure enough, there is n storm rlr~in thprr On Monday, April 3, I spoke with city engineering technician Charles Braden, who pulled a map of the drainage svstem around our neighborhood. The storm drain at 30th & Quay empties into a pipe directly under our easement. Much of the deterioration of the street (broken up asphalt, dipping, etc.) that precipitated the need to repave the street in the first place is, according to the citv's diagram, directly above the pipe from the city. Our neighbors who have lived on our street for 30 years, Mike and Louise Maiers, were stunned when we showed them the map. Thev had no idea the pipe ran under our easement and assured uS that there has been no maintenance of the drainaqe system for the 30+ years that they have lived here. We all can't help but wonder if the pipe is leaking and therefore causinq our street problems. On Tuesday, April 4, Public Works sent out a crew to evaluate the situation. Althouqh they have not yet run the camera throuqh the pipe to determine its wear, I am in receipt of an e-mail from Mr. Paranto that dismisses the problem as a small hole. I think it is of note that the small hole, which was approximately 3 inches in diameter, is now about 10 inches in diameter since the crew dug up part of the easement to determine the extent of the problem. I think this situation warrants further action from the city. As I noted before to our district I representatives, Mr. Paranto and Mayor DiTullio, the residents of this easement are Wheat Ridge residents who pay the same taxes, vote on the same qovernment officials and tax increases, and perhaps have the same right to assistance from the city, especially since the city benefits from the existence of our easement for drainaqe of Quay Street. My sincere hope is that this situation is the precipice for us to work toqether to resolve both our easement and drainaqe system issues. I would like to see this problem addressed in such a way that we don't have issues aqain for another 30 years. I believe you, City Council, will agree that this is no longer a private easement problem, but a public/private partnership that should be addressed by all parties involved. I would like to thank this council for the opportunity to talk to you about some extremely serious concerns and problems that I and the residents of the culdesac leasment where Quay Street continues north of 29th Avenue. I will try to briefly outline this multi-faceted Issue. 1. This culdesac was engineered and installed in 1968. Since then 29th Ave. has been repaved many times without rotomilling it. This has raised the crown of 29th Ave. much higher creating a very steep transition to the culdesac. This has caused pooling of water during storms that does not drain away and causes vehicles to drag bottom both leaving and entering causing damage and a dangerous frozen pond during winter months .That has caused many cars traveling on 29th Ave. to spin around and crash into poles and houses. 2. Many years ago the city installed a small inadequate drain and tied it into an existing storm drain pipe that picks up a drain grate that all of the run off of Quay St. to the north of the caldesac drains into. A make shift grate was put over the culdesac drain opening that is not secured in any way and if flips over often times when vehicles go over it. Not long ago a boy riding his bike on 29th Ave. ran the front wheel of his bicycle into the drain when the drain was displaced. Fortunately he survived with only a skinned up knee. This could have just as easily been a crippling injury. The skirt of 29th Ave. has not been maintained nor paved in more than 40 years. 3. Recently our neighbors Jill & David Strunk noticed a sink hole in the culdesac about ten feet from the makeshift storm drain and notified the Wheat Ridge Public Works Department. They came out dug some pavement above it, saw the ground was soft and saturated and said they would have to run a camera through the storm pipe to see if the approximately 50 year old pipe was leaking and causing soil erosion under the culdesac. After doing this City Works advised Jill and David that this was just a pothole and did not show much concern about it. It concerned me that they could come to this conclusion with out even inspecting the integrity of this storm pipe or drain. I subsequently called John Muhs of Asphat Paving Co. for a second opinion. After evaluating the situation it was his opinion that there were indications of soil erosion very possibly caused by a failed storm pipe. 4. Knowing that there is a city owned storm drainage pipe is going under the entire length of my yard and the length of the culdesac, I feel that the city of Wheat Ridge has the responsibility of insuring that the storm drain and pipe does not damage private property or continue to erode soil under the paved cu1desac. It would be futile on anyone's part to improve this culdesac with the questionable city infrastructure under it. All Four taxpayers of this culdesac would like to see all these problems solved and the deteriorated asphalt pavement of the culdesac replaced. 5. I think a viable solution to this problem would be that the City of Wheat Ridge be agreeable to form a partnership with the taxpayers impacted by all of these problems, help us solve them, and that all parties assume a fair share of the costs incurred. q - / (.) ). rJD (" (lj0Ui~~) /;/~>0 (PfJ.J, /) LV :29/T; ;!()e 1-1 ;I(';4/I( I)b e C..) c?cJu33 GENERAL AGENDA ITEM COMMENT ROSTER THOSE PERSONS WHO WISH TO SPEAK IN FAVOR OF. OR IN OPPOSITION TO. A PUBLIC HEARING. MUST SIGN THE APPLICABLE PUBLIC HEARING ROSTER. NAME ADDRESS AGENDA ITEM NO. 1eNl 2 l; CITIZENS' RIGHT TO SPEAK DATE: April 10, 2006 ANY PERSON MAY SPEAK ON MATTERS OTHER THAN AGENDA ITEMS FOR A MAXIMUM OF THREE MINUTES, UNLESS ADDITIONAL TIME IS GRANTED BY AGREEMENT OF COUNCIL. EACH SUCH PERSON MUST SIGN THE PUBLIC COMMENT ROSTER, STATING NAME, ADDRESS, AND TOPIC OF COMMENT. PLEASE PRINT1!1!!I!1 NAME ADDRESS TOPIC Sl.PL I W, '3 t.1"" PL }fvu..s ih- ~J~ -----------_.~-_.__._- ---- - - --.- -