HomeMy WebLinkAbout04/10/2006
6:30 p.m. Pre-Meeting
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CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
April 1 0, 2006
7:00 p.m.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES OF March 27,2006
PROCLAMATIONS AND CEREMONIES
Community Development Awareness Week - April 17-21, 2006
Chornobyl Commemoration Day - April 26, 2006
Presentation of Plaque to Healing Waters (Chief Dan Brannon)
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CITIZENS' RIGHT TO SPEAK ~ rt S
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1 Citizens, who wish, may speak on any matter not on the Agenda for a maximum of
3 Minutes and sign the Public Comment Roster.
2 Citizens who wish to speak on Agenda Items, please sign the GENERAL
AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is
called to be heard
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APPROVAL OF AGENDA
Item 1.
CONSENT AGENDA:
A. Award ITB-06-13 2006 Overlay Project in the total amount of
$684,113 66
B Award ITB-06-14 2006 Concrete Rehab Project, approve 2006
Concrete Rehab Project Change Order No 1 and authorize
expenditure not to exceed $223,214.20
CITY COUNCIL AGENDA. April 10, 2006
Page -2-
C Award ITS-05-49 Integrated Security Management System in an
amount not to exceed $208,141 00
D City Contributions to Outside Agencies
E RESOLUTION 16-2006 - SUPPORT OF THRIVING WHEAT RIDGE'S
HEALTHY EATING AND ACTIVE LIVING (HEAL) PROGRAM
CITY MANAGER'S MATTERS
CITY ATTORNEY'S MATTERS
ELECTED OFFICIALS' MATTERS
ADJOURNMENT
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CITY OF WHEAT RIDGE, COLORADO
March 27, 2006
Mayor DiTullio called the Regular City Council Meeting to order at 7 00 p m Councilmembers
present: Karen Adams, Karen Berry, Dean Gokey, Lena Rotola, Wanda Sang, Larry Schulz,
and Terry Womble, Councilor Mike Stites was absent due to a previous City Council business
commitment. Also present City Clerk, Pamela Anderson, City Attorney, Debra Kalish, Deputy
City Manager Patrick Goff; Director of Community Development, Alan White, Steve Nguyen,
Public Works, staff; and interested citizens
APPROVAL OF MINUTES OF Special Meeting of March 6, 2006 and
Regular Meeting of March 13, 2006
Motion by Mr Schulz for approval of the Special Meeting Minutes of March 6, 2006, seconded
by Mrs Rotola, carried 7-0
Motion by Mrs Sang for approval of the Minutes of the Regular Meeting of March 13, 2006,
seconded by Mr Gokey seconded, carried 5-0, with Ms Berry and Mr Schulz abstaining
PROCLAMATIONS AND CEREMONIES
Mayor DiTullio presented a Key to the City of Wheat Ridge to Mayor Andres Jaadla from
Rakvere, Estonia.
CITIZENS' RIGHT TO SPEAK
Donna Downing, 4775 Saulsbury Street, Treasurer of the Wheat Ridge Foundation,
announced that one of their members has pledged donations made to the licensed pre-
school program She will match donations up to $500 00 Make checks payable to the
Wheat Ridge Foundation and drop them off at the Rec Center or City Clerk's Office
Brianna Hovendick, Wheat Ridge Transcript, announced an invitation to the public to
attend a coffee at Hadley's Coffee Shop on Wadsworth Avenue on Friday, March 31 st at
7 00 a.m
Item 1.
CONSENT AGENDA:
A. RESOLUTION 12-2006 - APPROVING AN INTERGOVERNMENTAL
AGREEMENT WITH THE R-1 SCHOOL DISTRICT FOR
RECONSTRUCTION OF THE STEVENS ELEMENTARY SCHOOL
PLAYGROUND
CITY COUNCIL MINUTES MARCH 27, 2006
Page -2-
B RESOLUTION 13-2006 - APPROVING AN AGREEMENT
REGARDING FUNDING OF MAJOR DRAINAGEWAY PLANNING
UPDATE AND FLOOD HAZARD AREA DELINEATION FOR LENA
GULCH, ALONG WITH APPROVING EXPENDITURE OF FUNDS IN
THE AMOUNT OF $80,000 FOR THE PROJECT
C RESOLUTION 14-2006 - APPROVING AN INTERGOVERNMENTAL
AGREEMENT FOR THE DESIGNATED EMERGENCY RESPONSE
AUTHORITY FOR THE CITY OF WHEAT RIDGE.
D RESOLUTION 15-2006 - AMENDING THE FISCAL YEAR 2006
GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF
$5,000 FOR CONTRIBUTION TO THE 2006 WHEAT RIDGE
CARNATION FESTIVAL.
Consent Agenda was introduced and read by Mr Schulz.
Motion by Mr Schulz for approval of the Consent Agenda, seconded by Mrs. Sang,
carried 7-0
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
Item 2.
COUNCIL BILL 07-2006 - AN ORDINANCE AMENDING SECTION 26-
109 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING PUBLIC
HEARING NOTICE AND PROCEDURES
(Case No lOA-OS-03)
Mayor DiTullio opened the public hearing
Council Bill 07-2006 was introduced on second reading by Mr Womble Clerk assigned
Ordinance No 1356
Alan White, Director of Community Development. presented the staff report. Notice of
the public hearing was provided as required by the municipal code
Mayor closed the public hearing
Motion by Mr Womble to approve Council Bill 07-2006 (Ordinance No 1356) and that it
take effect 15 days after final publication, seconded by Mrs Sang, carried 7-0
CITY COUNCIL MINUTES MARCH 27, 2006
Page -3-
Item 3.
COUNCIL BILL 08-2006 - AN ORDINANCE AMENDING SECTION 26-
707 A 1 OF THE WHEAT RIDGE CODE OF LAWS PERTAINING TO
NONCONFORMING SIGNS.
(Case No ZOA-05-06)
Mayor DiTullio opened the public hearing
Council Bill 08-2006 was introduced on second reading by Mr Womble Clerk assigned
Ordinance No 1357
Alan White, Director of Community Development, presented the staff report. Notice of
the public hearing was provided as required by the municipal code
Mayor DiTullio closed the public hearing
Motion by Mr Womble to approve Council Bill 08-2006 (Ordinance No 1357) on second
reading and that it take effect 15 days after final publication, seconded by Mr Schulz;
carried 5-2, with Councilmembers Adams and Berry voting no Ms. Berry does not
believe an Ordinance should address specific situations but should be a comprehensive
policy
ELECTED OFFICIALS' MATTERS
Consensus carried to bring the Senior tracking system to a study session
Meeting adjourned at 7 43 P m
APPROVED BY CITY COUNCIL ON APRIL 10, 2006 BY A VOTE OF to
Mike Stites, Council President
The preceding Minutes were prepared according to S47 of Robert's Rules of Order, i e
they contain a record of what was done at the meeting, not what was said by the
members. Recordings and DVD's of the meetings are available for listening or viewing
in the City Clerk's Office, as well as copies of Ordinances and Resolutions
PROCLAMATION
CITY Of' WHEAT RIDGE,
Community Development Awareness Week
April 17-21, 2006
Whereas, in the City of Wheat Ridge and in communities throughout the nation,
thirty one years of Community Development Block Grant funding has developed
a strong network of relationships between the City of Wheat Ridge, its residents,
Jefferson County and many non-profit agencies that provide services and help
make possible our commitment to our neighborhoods, and
Whereas, the Community Development Block Grant has been working in the
City of Wheat Ridge to provide a wide range of services and activities designed
to have an impact on the cause of poverty in local communities, and
Whereas, the City of Wheat Ridge recognizes that the Community
Development Block Grant is part of a partnership of federal, state and local
governments, business non-profit and community efforts, and that the services
funded by these programs, administered by the local government and often
delivered by local non-profit organizations, rely heavily on the dedication and
good will of their combined efforts, and
Whereas, the current proposed federal budget cuts the Community
Development block Grant funding in fiscal year 2007, and
Whereas, the week of April 17-21, 2006, has been set aside to reaffirm the
significance of the Community Development Block Grant program 10 meeting the
needs of low-and moderate-income residents and eliminating or preventing slum
or blight conditions
Now Therefore, Be It Resolved, that the City of Wheat Ridge, City Council
does hereby proclaim the week of April 17-21, 2006 as
Community Development Awareness Week
IN WITNESS WHEREOF, I do hereby set my hand and Seal of the City of
Wheat Ridge this Jl)tt: day of 4rri( ,2006
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ullio, Mayor
UKRAINIAN NATIONAL WOMEN'S LEAGUE OF AMERICA, INC.
Colorado Chapter 38
April 4, 2006
The Honorable Jerry DiTullio
City of Wheat Ridge
Wheat Ridge, Colorado
Dear Mayor DiTullio,
Twenty years ago, the world was horrified by the terrible human tragedy at Chornobyl
(Chernobyl), Ukraine, when reactor No 4 exploded Today the people of Ukraine and
of other countries in the vicinity of Chornobyl continue to experience the affects and
diseases of radiation exposure
Over the years many Americans and Ukrainian Americans have reached out to the
victims of the Chornobyl disaster in a spirit of common humanity The U S government
has been working with the countries of the region to help ensure that such a disaster will
never occur again
-
On April 26, 2006, the world will mark the 20th anniversary of the disaster at Chornobyl.
On behalf of all Americans, we request that the City of Wheat Ridge express its support
and friendship for the people of Ukraine who have suffered the brunt of the
consequences of this accident by promulgating the enclosed proclamation, declaring
April 26, 2006 as Chornobyl Commemoration Day
The Colorado Chapter of the Ukrainian Women's League of America will commemorate
the 20th anniversary of the Chornobyl nuclear disaster on Saturday, April 22, 2006 at 4
pm at the Chornobyl Memorial, north of the Pavilion in Denver's Cheesman Park. We
would like to invite the people of Wheat Ridge and all their elected officials to attend
Please contact me for further information
Sincerely,
Odarka Figlus
figlus@hotmail com
303.232.0966
ITEM NO:
I. A\
REQUEST FOR CITY COUNCIL ACTION
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COUNCIL MEETING DATE'
April 10, 2006
TITLE:
A WARD ITB-06-13 2006 OVERLAY PROJECT IN THE TOTAL
AMOUNT OF $684,113.66
o PUBLIC HEARING
~ BIDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:_)
o ORDINANCES FOR 2ND READING
---------
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City Manage' (S'
Quasi-JudiCial:
EXECUTIVE SUMMARY:
The 2006 Overlay Project was developed to provide the needed maintenace treatments to three
collector streets (44th Avenue, Pierce Street and Harlan Street) and a few selected local streets by
priority in accordance with the Citywide maintenance plan. The program IS intended to extend the life
of pavements on streets that are structurally sound. The project also includes one side ofthe entrance
at City Hall, the west parking lot at City Hall and trails at three City parks facilitIes. On March 14,
2006, SIX (6) bids were received. All bids met the initIal bid requirements. The apparent low bidder
was Brannan Sand and Gravel, Denver, Colorado in the total amount of$684, ll3 .66, which Includes
Bid Alternates 1 and 2. Brannan Sand and Gravel's proposal met all of the bid requirements and
references and experience were evaluated by Public Works Staff It is recommended that the project
be awarded to the lowest responsible and responsive bidder, BrannanSand and Gravel in the amount of
$684,11366.
COMMISSIONIBOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
Bids for the 2006 Overlay Project, #S-PM-02-06, were opened on Tuesday, March 14,2006. Six (6)
bids were received. The bids were comprised of three parts; Base Bid, Altenate Bid 1 and Altenate
Bid 2, The base bId provides for the pavement overlay to Pierce Street, 29th A vene to 44lh Avenue; 44lh
Avenue, Upham Street to Fenton Street; 35th Avenue, Pierce Street to Shendan Boulevard; Harlan
Street, 4ih Avenue to I-70 and the City Hall entrance. Alternate 1 will provide the pavement overlay
to 3 selected local streets. 35th Avenue, Wadworth Boulevard to Upham Street; Upham Street, West
35th Avenue to West 34th Place and West 34th Place, from Upham Street to Teller Street. Alternate 2
will proVide pavement ovelylay to parking lots and traIls at three City parks facilities. The base bids
ranged from $62l,677.89 to $804,42960 and alternate bids 1 and 2 ranged from $28,154.00 to
$38,405 70 and from $27,583.50 to $43,560.50 respectIvely. The Engineer's Estimate for the base bid,
alternate 1 and alternate 2 were $723,498.35, $30,786.10 and $38,812.30 respectively. The lowest
responsible and responsive bidder, Brannan Sand and Gravel, Denver, Colorado has met the bid and
qualification requirements. Based upon the contractor's demonstrated capabilities and performance on
the City's previous project, Staff recommends award to Brannan Sand and Gravel.
A standard 10% contingency amount of $68,411.3 7 is requested for the cost of other items related to
the project.
ALTERNATIVES CONSIDERED:
No award and 2006 Overlay Projects will not be accomplished.
FINANCIAL IMPACT:
Fundmg for thiS program has been approved as the Preventive Maintenance Projects line item of the
2006 Capital Improvement Program budget in the amount of$I,200,000.00 This project is the third
of the four preventIve maintenance projects that the City will implement this year Staff recommends
that $39,184.67 be transferred from the Parks and Recreation Capital Project, Parkmg Lots and Drives
Improvements Account 30-603-800-864 to Preventive Maintenance Projects Account 30-303-800-884
to fund the apshalt overlay for the City parks facilities. This amount includes the lO% project
contigency for its portIOn.
RECOMMENDED MOTION:
"I move to award ITB-06-13, 2006 Overlay Project, #S-PM-02-06 to Brannan Sand and Gravel, Denver,
Colorado in the amount of$684,113.66 which includes alternate land 2.
I further move that a contingency amount of $68,41l.3 7 be established.
I further move that the Dnector of Public Works be authorized to Issue change orders up to a total
contract and contingency amount of $752,525 03
I further move that $39,185.00 to transferred from the Parks and Recreation Capital Project, Parking
Lots and Drives 1mprovcments Account 30-603-800-864 to the Captia1 Improvements Program
Preventive Maintenance Projects Account 30-303-800-884
I further move that all costs associated with thiS contract be paid from account number 30-303-800-
884, and that these funds be encumbered for the length of the project in accordance with Ordmance
#787, 1989 Series."
or,
"I move to deny award of ITB-06-13 2006 Overlay Project for the following reason(s)
"
Initiated By:
Report Prepared by'
Reviewed by'
Steve Nguyen, Engmeering Manager
Tim Paranto, Director of Public Works
Linda Trimble, Purchasing Agent
Attachments:
1 Project Map
2. 2006 Capital Improvement Program Description
3 Bid Tabulation Sheet
060410 ITB-06-13 CAF 2006 overlay project.doc
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ATTACHMENT 1
Capita/II/vestmel/t Program
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7. Street Preventative Maintenance Projects
2006 Budget: $1,200,000
Description: The annual street preventative maintenance work and costs are as follows:
Concrete replacement area:
Replace broken, distorted and non-compliant concrete curbs, sidewalks
and handicap ramps on streets included m the Asphalt resurfacmg
project $ 210,000
Asphalt patching and overlay area:
35th Avenue, Sheridan to Pierce
44th Avenue, Harlan to Upham
Pierce Street, 29'h to 44'h $ 675,000
Crack/slurry sealing area:
WesterlyhalfoftheCitybypnority $ 315,000
Justification: PreventatIve street maintenance work is required to replace defective concrete,
replace or add to pavement surface by an asphalt overlay, patch isolated structural failures m
eXisting asphalt streets, waterproof and improve the texture of asphalt weanng surfaces by a
slurry seal coat and reduce water infiltratIOn under pavements by sealing cracks. Preventative
mamtenance prolongs the useful life of streets and sidewalks and reduces the costly alternative
of reconstructing streets.
8 Youngfield Street, 38'h Avenue to 44'h Avenue
2006 Budget: $3,600,000
Description: Widen Young field Street to a four-lane section with center turn lane.
Justification: Recent tratlic studies have identified the need for improvements on thiS street to
accommodate present and future tratlic demands.
DPW TRAFFIC
1. Neighborhood Traffic Management Projects
2006 Budget: $25,000
Description: Speed boards will be installed at two locations.
Justification: Electronic speed boards will be installed at two locatIons that have a history of
excessive speedmg.
200
ATTACHMENT 2
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ITEM NO: ~I
REQUEST FOR CITY COUNCIL ACTION
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COUNCIL MEETING DATE:
April lO, 2006
TITLE:
AWARD ITB-06-14 2006 CONCRETE REHAB PROJECT,
APPROVE 2006 CONCRETE REHAB PROJECT CHANGE
ORDER NO.1 AND AUTHORIZE EXPENDITURE NOT-TO-
EXCEED $223,214.20
o PUBLIC HEARING
~ BlDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:_)
o ORDINANCES FOR 2ND READING
Quasi-JudiCial
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GL~r'cf
City Manage - ~
~
EXECUTIVE SUMMARY:
The 2006 Concrete Rehab Project was developed to upgrade eXisting ADA curb ramps on 35th
A venue, 44th A venue and Pierce Street, which are proposed for overlay thiS year, along With concrete
improvements in a section of 50th Avenue in the northwest quadrant of the City. The proJect is an
element of on-going maintenance of concrete street facilities intended to keep the streets m a good and
sate condition. On March 14,2006, seven (7) bids were received. The apparent low bidder was
Brannan ConstructIon, Denver, Colorado in the total amount of $l55, l58.00. Their proposal met all
of the bid requirements and company references and experience were evaluated by Public Works Staff.
Staff has negotiated adding installation of new curb and gutter at Randall Park and Paramount Park to
the contract. The work at the parks was imtially part of an alternate bid request that exceeded
available budget. The cost of the additIOnal work recommended to be approved by change order is
$47,764.00. It is recommended that the project be awarded to the lowest responsive bidder, Branan
Construction and Change Order No. I be approved for a total amount of $202,922.00
COMMISSION/BOARD RECOMMENDA nON:
N/A
STATEMENT OF THE ISSUES:
35th Avenue, from Pierce Street to Sheridan Boulevard, 44th Avenue from Upham Street to Fenton
Street, Pierce Street from 29th Avenue to 44th Avenue are scheduled for resurfacmg thiS year. The
Americans with Disabilities Act (ADA) requires that all street elements be brought mto compliance
with ADA at the tIme of major maintenance or reconstruction. The primary portion of the 2006
Concrete Rehab Project will bring the curb ramps along the streets scheduled for overlay mto
compliance With the current ADA requirements and will replace broken and mis-aligned sections of
concrete curb, gutter and walk.
Bids for the 2006 Concrete Rehab Project, #S-PM-O 1-06, were opened on Tuesday, March 14,2006.
Seven (7) bids were received. The base bids ranged from $155,158.00 to $205,07500 A bid
alternate was requested for installation of curb and gutter at Randall Park and Paramount Park.
Alternate Bid #1 ranged from $61,818.50 to $95,374.00 The Engineer's Estimate for base bid and
alternate bids were $228,398.50 and $77,631 75 respectively. All ofthe combmations of the base bid
and alternate one bid exceeded the published budget for the project. In addition, the City elected to
reduce the scope of work of alternate one to stay within budget. As a result, It is recommended that
the project be awarded to the lowest base bidder and negotiate a change order to mclude the reduced
scope of work of Alternate Bid #1 one with the contractor Staff has sucessfully negotiated with
Branan ConstructIOn for the Said work with acceptable umt bid prices. The cost of the requested park
work IS $47,764 00, which will be added to the contract by Change Order No 1 The lowest
responsible and responsive bidder, Brannan Construction, Denver, Colorado has met the bid and
qualification reqUIrements. Based upon the contractor's demonstrated capabilities, Staff recommends
award to Brannan Construction.
A 10% contingency amount of $20,292.20 is requested to allow the cost of other Items related to the
proJect.
AL TERNA TIVES CONSIDERED:
No award and 2006 Concrete Rehab and overlay projects will not be accomplished.
FINANCIAL IMPACT:
Fundmg for thiS base program has been approved as the Preventive Maintenance Projects line item of
the 2006 Capital Investment Program budget in the amount of $1,200,000.00. This proJect is the
second ofthe four preventive mamtenance projects that the City will Implement this year. Funding for
the concrete work at Randall and Panorama Park has been approved as part of the Conservation Trust
Budget.
RECOMMENDED MOTION:
"1 move to award ITB-06-14, 2006 Concrete Rehab Project, #S-PM-OI-06 to Brannan Construction,
Denver, Colorado in the amount of$155,158.00.
I further move to approve Change Order No. 1 to the 2006 Concrete Rehab Project in the amount of
$47,764.00
I further move that a contingency amount of $20,292.20 be approved.
I further move that the Director of Public Works be authorized to issue change orders up to a total
contract and contingency amount of$223,214.20.
I further move that all costs associated with the base program be paid from account number 30-303-
800-884 and from account number 54-60 l-800-877 for the alternate bid, and that these funds be
encumbered for the length ofthe project in accordance with Ordinance #787, 1989 Series."
or,
"1 move to award ITB-06-14, 2006 Concrete Rehab Project, #S-PM-OI-06 to Brannan Construction,
Denver, Colorado m the amount of$155,158 00.
1 further move that a contingency amount of$15,515.80 be approved.
1 further move that the Director of Public Works be authorized to Issue change orders up to a total
contract and contingency amount of $170,673 80.
I further move that all costs associated with the base program be paid from account number 30-303-
800-884 and that these funds be encumbered for the length of the project in accordance With
Ordinance #787, 1989 Senes."
or,
"I move to deny award of ITB-06-14 2006 Concrete Rehab Project for the following reason(s)
Initiated By:
Report Prepared by:
Reviewed by:
Steve Nguyen, Engineering Manager
Tim Paranto, Director of Public Works
Lmda Trimble, Purchasing Agent
Attachments:
1 2005 Capital Investment Program Description
2. Project Location Map
3. Change Order No 1
060410 CAF 2006 Concrete Rehab Project award form 2.doc
Capital Investment Program
~
7. Street Preventative Maintenance Projects
2006 Budget: $1,200,000
Description: The annual street preventatIve maintenance work and costs are as follows:
Concrete replacement area.
Replace broken, distorted and non-compliant concrete curbs, sidewalks
and handicap ramps on streets included in the Asphalt resurfacing
project $ 210,000
Asphalt patchmg and overlay area.
35th Avenue, Sheridan to Pierce
44th Avenue, Harlan to Upham
Pierce Street, 29th to 44th $ 675,000
Crack/slurry sealing area:
Westerly half of the City by priority $ 315,000
Justification: Preventative street maintenance work is required to replace defectIve concrete,
replace or add to pavement surface by an asphalt overlay, patch isolated structural failures m
existmg asphalt streets, waterproof and improve the texture of asphalt wearing surfaces by a
slurry seal coat and reduce water infiltration under pavements by sealing cracks. Preventative
maIntenance prolongs the useful life of streets and Sidewalks and reduces the costly alternative
of reconstructing streets.
8. Youngfie1d Street, 38th Avenue to 44th Avenue
2006 Budget: $3,600,000
Description: Widen Youngfield Street to a four-lane section With center turn lane.
Justification: Recent traffic studies have identified the need for improvements on this street to
accommodate present and future traffic demands.
DPW TRAFFIC
1. Neighborhood Traffic Management Projects
2006 Budget: $25,000
Description: Speed boards will be mstalled at two locatIons.
Justification: Electronic speed boards will be mstalled at two locations that have a history of
excessive speeding.
200
ATTACHMENT 1
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CITY of WHEAT RIDGE CONTRACT CHANGE ORDER
PROJECT NO'
PROJECT TITLE:
CONTRACTOR:
#S-PM-01-06 CHANGE ORDER NO'1 Date March 22, 2006
2006 Concrete Rehab
Brannan Construction Co.
The following changes are hereby made to the CONTRACT DOCUMENTS:
Revise the following alternate Bid Schedule and Unit Prices for the work at Paramount and Randall Park
Item# Pay Item Quantitv Unit Unit Price Extension
Paramount Park
202A Removal of Asphalt Mat 500 SY $ 10 00 $ 5,000.00
203 UnclassIfied Excavation (CIP 6") 75 SY $ 5.90 $ 442.50
207 Top Soil 25 T $ 33.40 $ 835 00
210D Reset Signs 4EA $ 230.00 $ 920 00
212 Sod 100 SY $ 12.00 $ 1,20000
304 Stabilization Material (Class 6) 6" 75 SY $ 7.25 $ 543 75
412B Concrete Pavement (10") 30 SY $ 44.60 $ 1,338.00
609F Vertiea1 Curb Type 2 See IE 1280 LF $ 11 70 $14,97600
626 Mobilization 1 LS $2,500.00 $ 2,500 00
720 Material Testing 1 LS $2,025 00 $ 2,025 00
Randall Park
202A Removal of Asphalt Mat 300 SY $ 10 00 $ 3,000 00
203 Unclassified Excavation (elP 6") 75 SY $ 5.90 $ 442.50
207 Top Soil 25 T $ 33.40 $ 835 00
210D Reset Signs lEA $ 230 00 $ 230 00
212 Sod 70 SY $ 1200 $ 840.00
304 Stabilization Material (Class 6) 6" 75 SY $ 7.25 $ 543 75
609E Vertical Curb Type 2 See 11 B 650 LF $ 13.20 $ 8,58000
626 Mobilization 1 LS $2,500 00 $ 2,500 00
720 Matena1 Testmg lLS $1,012.50 $ 1,012.50
The Contract Amount, due to this Change Order, will be increased from $155,158.00 to $202,922.00 an
increase of $47,764.00. All prices are considered reasonable and fair.
JUSTIFICATION:
The City elected to revise the scope of Bid Alternate number one to stay within the budgeted amount
ATTACHMENT 3
CITY of WHEAT RIDGE CONTRACT CHANGE ORDER
(cont.)
CHANGE to CONTRACT AMOUNT
Original Contract Amount:
Additions by Prior Change Orders
Deletion by Prior Change Orders
Net Additions/Deletions by Prior Change Orders
Change in Percent of Original Contract Amount (Prior Change Orders)
Net Contract Amount (Prior to this Change Order)
Amount of this Change Order
New Contract Amount (Including this Change Order)
New Change in Percent of the Original Contract Amount
Net Change in Percent of the Original Contract Amount
CHANGE to CONTRACT TIME.
Original Contract Working Days
Original Contract Start Date
Original Date for Completion of All Work
Increase of Working Days by Prior Change Orders.
Decrease of Working Days by Prior Change Orders.
Increase of Working Days by this Change Order'
Decrease of Working Days by this Change Orders
Net Change in Working Days by Change Orders
Total Contract Working Days
Revised Date for Completion of All Work:
Thirty-five (35)
$ 155,158.00
$ 0.00
$ 0.00
$ 0.00
0.0%
$ 155,158.00
$ 47,764.00
$ 202,922.00
30.78%
30.78%
o
o
Twenty (20)
o
Twenty (20)
Fifty-five (55)
2
CITY of WHEAT RIDGE CONTRACT CHANGE ORDER
(cont.)
The Contractor accepts all terms and conditions of this Change Order as full and complete settlement of all
Claims associated with this Contract and waives any and all other claims for increase in Contract Amount or
extension of Contract Tim .
Prepared by'
Approval Recommended by'
Date
Engineering Manager
Date
Approval:
Public Works Director
Date
The undersigned Contractor agrees to the changes made by this Change Order
Company:
Title.
Contractor:
Date 1J/zq /O~
I>,.li'~>~,J ;f'-fVJ~r
3/.7/;106
3
ITEM NO: ----L.J::. I
REQUEST FOR CITY COUNCIL ACTION
[cE
UQJ
COUNCIL MEETING DATE.
Apnl 10, 2006
TITLE:
A WARD ITB-05-49, INTEGRA TED SECURITY MANAGEMENT
SYSTEM IN AN AMOUNT NOT TO EXCEED $208,141.00
o PUBLIC HEARING
~ BIDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1 ST READING (Date. _)
o ORDINANCES FOR 2ND READING
Quasi-Judicial:
o
Yes
[8J
No
~YG
City Man r
EXECUTIVE SUMMARY:
City of Wheat Ridge municipal facIlities are currently lacking the appropriate and necessary secunty
components to adequately protect city assets, employees and viSitors from numerous threats. The Post
9111 environment has brought to light the necessity for increased security measures to assist m the
monitoring of indiViduals in and out of municipal facilitIes. The BUilding Security Committee,
represented by all City departments, and an outSide security consultmg firm developed an Invitation to
BId (ITB) for an Integrated Security Management System. The City issued this ITB as part of the
process to Implement a fully integrated security management system that will essentially consist of
bUilding access control, video surveillance and recording, alarm monitonng and employee and visitor
10 badging. The System will be mstalled at all City of Wheat Ridge faCIlities which include the Police
Department, Admmlstration Offices, Municipal Court, Community Center, RecreatIon Center, Public
Works Office, Public Works Garage, Property Evidence Building, Parks Office, Parks Shop, Anderson
Building and the Parks and Forestry Office. The Building Security Committee recommends award to
NetVersant from Centennial Colorado in the bid amount of$189,219.00
COMMISSION/BOARD RECOMMENDATION:
A Building Security Committee consistmg of representatives from the Police Department, Public
Works Department, Parks and Recreation Department, Municipal Court, Building Maintenance,
AdministratIve Services Department and lnformation Technology met for several months to identify
and priontize building secunty needs. The Committee hired a consultant team to develop an ITB to
solicit proposals for an Integrated Security Management System. The Committee and the consultant
team worked closely together to review all proposals, interview firms and conduct reference checks.
The Committee recommends award to NetVersant to provide an Integrated Secunty Management
System for the City of Wheat Ridge.
ST A TEMENT OF THE ISSUES:
Bids for the Integrated Security Management System, ITB-05-49 were opened on Tuesday, January l7,
2006 Nine (9) bids were received, however, one was noncompliant for not acknowledging the three
addendums to the original bid. The bid proposals ranged between $189,219.00 and $328,62800
Based upon the compliance with bid specifications, Staffrecommends award to NetVersant.
AL TERNA TIVES CONSIDERED:
No award and the Integrated Security Access System will not be installed.
FINANCIAL IMPACT:
The Integrated Security Access System is a budgeted project in the 2006 CIP budget. The cost of the
project is $189,219.00. In addition, a IO percent contingency in the amount of $18,922.00 will be
reserved for unantIcipated expenses. The City currently contracts out alarming monitor at several
municipal facilitIes. With the mstallation ofthis Integrated Security Management System, this service
will no longer be needed, saving the City approximately $1,700.00 per year
RECOMMENDED MOTION:
"I move to award lTB-05-49, Integrated Secunty Management System to NetVersant of Centennial
Colorado in the amount of their bid of$189,2l9.00 and to authonze a lO percent contmgency in the
amount of $18,922.00 for a total project cost of $208, 141.00.
or,
"I move to deny award of ITB-05-49, Integrated Security Management System, for the followmg
reason( s) "
Report Prepared by'
Reviewed by'
Patrick Goff, Deputy City Manager
Randy Young, City Manager
Linda Trimble, Purchasing Agent
Attachments:
1 Integrated Security System Bid TabulatIOn Sheet
2. NetVersant Company Information
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INTEGRA TED SECURITY MANAGEMENT SYSTEM
P ){() P () J A L F (J R T Ii E (I T Y (J /. ifill EAT R I )) r: ),
Integrated Security Management System
Proposal for
Purchasing and Contracts Division
City of Wheat Ridge, Colorado
GENERAL
NetVersant Solutions IS a Houston based national provider of comprehensive and
integrated security, voice, video and data network infrastructure solutions servmg
markets across the United States. NetVersant was established in February 2000 by the
acquisition and mtegration of a group of high-quality companies located in key U.S.
markets. Today, NetVersant serves 30 markets nationwide, and has run-rate revenues of
about $300 millIon annually. NetVersant Solutions' combination of product and service
capabilities differentiates us as the leader in the integrated infrastructure industry
Our comprehensive service offering mcludes systems
planning, design, Implementation, integrahon,
maintenance, and support. Our offices combme
the latest technology solutions WIth
dISciplined project management expertise,
ongomg systems maintenance and support
capabilities. NetVersant employs over
2,100 industry professionals in most
major markets throughout the United
States. Each NetVersant office has a lO-
plus year history of delivermg high-quality
services and value-added network solutions
for bus messes and organizations in all
sectors. NetVersant Solutions IS uniquely
structured to provide both regional and national
support, depending (exclusively) on the client's
cnteoa and requirements.
NelVersant - Denver. Inc.
Page 5
ATTACHMENT 2
NETVERSANT'S ESS DIVISION
NetVersant's ESS DivIsion provides comprehensive security systems Integration for
access control, alarm momtormg, Intrusion detection, video surveillance and Intercom
communicatIons. Our turnkey capabilities include planning, design, installation,
commissioning, proJect and program management, and post-sale support.
We have selected numerous world-class product lines that are designed to ensure a non-
proprietary solutions approach and offer our customers with a variety of feature sets and
price points to address their individual needs. We feel very strongly that by carefully
selecting and working closely with our business partners, we ensure that our customers'
best mterests are always served.
We have extensive experience in all types ofESS deployments-large and small. From
multi-Site, enterprise class access control systems to national IP-surveillance
deployments, our capabilities and scalability are second to none. We are well versed in
cuttIng edge ESS technologies, including smart card access control (NetVersant recently
fimshed one of the fIrst TSA TWlC smart card pilot deployment projects), blometncs,
RFID, digital video management solutions, video analytlcs and forensics, Intercom over
IP (IoIP) and others.
Supportillg our fIrst-Ime resources is NetVersant's ESS Management Team and National
EngIneenng/Estimating Group, which offer secunty design expertise unmatched m the
secunty systems mtegration field. Our team offers extensIVe experience ill security
design, engineering, consultmg and Implementation experience, and IS comprised of
industry experts from a variety of backgrounds, mcludmg some of the world's most
renowned engmeering and consultmg firms. What results is diverse, applicable
experience in threat and vulnerability assessment, development of security policies and
procedures, systems planning, engineermg and extensive construction administration
experience. Noteworthy certifications include Certified Protection ProfeSSIOnal (CPP) by
the Amencan Society of Industrial Security (ASIS) and Sandia Laboratories' Risk
Assessment Methodology for Water Systems (RAM-W).
Our umque assessment and design experience will provide a number of valuable benefits
to The City of Wheat Ridge. Our ability to comprehend and expand on The City of
Wheat Ridge's programmatic reqUirements will ensure a cohesive, well-balanced
approach and closely coordinated security solution. If unforeseen operational or
programmatic challenges arise, NetVersant's Team is more than qualified to advise The
City of Wheat Ridge on how to best address them. This holistic approach in developing
security solutions IS extremely rare III the security systems integration field.
NetVersant - Denver. Inc.
Page 6
QUALITY ASSURANCE
NetVersant strongly believes ill provIding the very best in the quality of matena1s and
workmanship delivered to our customers. We emphasize quality throughout our
organization. It is our belief that our reputation for quality will distinguish us from our
competitors and we consistently administer quality programs to that end. Supervisors
routmely complete Quality Assurance (QA) checklists in order to evaluate the servICe
quality of any given NetVersant office. In order to promote teamwork and quality within,
especially at the field level, we have incentive programs established that reward certain
goals and objectives attained by field personnel. In addition, criteria for personnel
performance reviews include the areas of quality and teamwork.
Senior managers regularly conduct staff meetings and review each project under contract.
In these meetings, we review staffmg issues, actual versus proJected schedules, and actual
versus projected costs of each project. National Program Managers (NPM's), ProJect
Managers and Regional Directors regularly survey projects under contract and mspect the
work for the quality of the installation, the outward appearance of the installation, the
compliance to code of the installation, the coordination of the work with other trades on
the project, and overall progress of the project relative to the overall targeted completion
date. It IS NetVersant's goal and commitment to our customer's to maintain the most
highly trained workforce in the security integration industry.
NetVersant designs written QA Plans for all projects. These mstruments prOVide a
management tool for overSight of quality control methods, procedures and standards.
The obJectives ofthese Plans are to'
,. Control the quality of workmanship and matena1s proVided throughout the
duration of the proJect.
,. Assure successful performance of all test requirements for electronic security
systems, copper and fiber cable, materials and any ancillary equipment installed.
~ Assure workmanship IS provided m accordance with established industry-standard
procedures as well as manufacturer specifications.
~ Ensure adequate inspection and audit functions are performed.
A strIngent QA Plan will be adopted for thiS ProJect, which will help ensure that adequate
mspectlOn and audit functions are performed, and therr results are analyzed, reported and
unproved If needed. The NPM, Regional Drrectors and/or mdivldual Project Managers
will conduct periodiC mspectIons and tests and submit reports on findings. IndiVidual
Project Managers will be responsible for ensuring that inspections and tests are
performed, assisting in correctmg defieiencies, that the quality 0 f all work is checked, and
the system as installed meets all applicable standards includmg compliance with safety
proVisions. The NPM will review QA reports and periodically perform inspections and
tests, and assist ill correcting deficiencies. Results of QA inspections and tests will be
NetVersant - Denver, Inc.
Page 7
routed to appropriate levels of NetVersant and customer management to ensure that
necessary actions are taken, and that the ongoing levels of quality are acceptable.
As outlined in the following diagram, NetVersant has developed a systematic approach to
project success which IS based on structured sequencing of all elements requIred for
completion of the Work.
PHASE 1
PIIAS E Z
PIIAS E 3
PHAS E 4
PHASE 5
{
Project
Deliverables
Client dII.. olio
_._en!.
Pl1Ijed pions.
resoura! dot..
st......nI 01
won, contracts,
process """'g
Pl1Ijed ond
In<I;ing ooMine
ond dloIling.
1Io<unI....
tot1lroI.
-.n:e
deIinIIion
UOla toIIoctbn.
...... ond
""--.
Sile......,
011I..
comgntion
dellnidon.
....,.. .......
ond ....n:o
s,st__....-1I
1IppIicoIim$.IIII_od
eonIi!Jnlion iIId _rmu.
-OIl'" sIlipping
inf.....oon. Silo .....,.,
_... ... ..........
Senico ...... ..d
..<<pI_., Trouble tid..its
ond """'_ i1Iog_n.
eust___ ,mstaction and
quoIilJ t~ l'lUj'd
status Iq*ting
roject Management, ro ed tatus Meetings &
Reports
-- project
~--
..... -..,.mg.
1lloo<<:lng1l11l
reconciIiolion. Design ..d
~~
Pl1Ijed and olI. ....i1g.
IUIity se... ..porting.
Pl1Ijed __lis
Quality Control &
Reporting
The Project Manager will oversee the commiSSIOning of the system after installation
methodologies have been verified as complete and compliant. The purpose of the
commIssIOnIng effort IS to brmg the new system on-Ime and make it fully operational;
admmister and oversee a "burn-in" period to test everyday operatIons; tram system
operators and admmlstrators; and test all aspects of performance to ensure the delivered
solution meets the origmal design mtent.
The Project Manager will make a final QA inspection of the project upon system
completion and turnover. Clearance of all discrepancies noted on previous mspection
and reports will be checked and verified. ThiS final inspection will verIfy that all
installation testing has been successfully completed and that the installation meets all
required quality, performance and safety standards.
NelVersanl - Denver, Inc.
Page 8
CUSTOMER TRAINING AND W ARRAN1Y
CUSTOMER TRAINING:
NetVersant provides extensIve education and trammg to teach customers how to use the
Installed secunty systems for efficient operation. Our training Includes technical courses for
your secunty staff, as well as end-user courses for the people in functional departments. We
teach what the security system IS, what tools are provtded, how to use these tools, and how
to Incorporate these tools Into your procedures. Above all, we emphaSIZe the presentation of
solutions that are easy to develop, and use. NetVersant's trammg IS designed for a wide range
of functions Including system operation, and system management. NetVersant has Included
16 hours of operator tra1Ill11g for tlus project. A preliminary trammg syllabus will be created
and subrmtted for approval pnor to the comp1etJon of the Installiltion. NetVersant
recommends conductIng traillIng courses in four hour segments typically Wlth a follow-up
course 3-6 months post Installation.
WARRANTY:
NetVersant cerufies that all eqUlpment and matenals furmshed shall carry a manufacturers
warranty on parts and labor; and further guarantees to cover installation labor for a penod of
one year from date of Installation to repan: or replace defective materials Installed or
provIded by NetVersant exclusively In no event shall NetVersant will not be liable or in any
way responsible for damages or defects In the system, which were caused by neglect,
vandahsm, mISuse or by repaIrs or attempted repan:s, performed by anyone other than a
NetVersant service techruclan. Nor shall NetVersant be ltab1e or In any way responsible for
any InCIdental, consequentIal economIC damage, or property damage.
NetVersant - Denver, Inc.
Page 9
,S~l',.,'tem De,.,ign. SetH'ork Integration and Installation
Access Control, Alarm Momtonng, IntrustlOn DetectIon
Enterprise solutions. blOmetrIC capabilitIes, proxImIty and smart card technology. VISitor
management systems. credentlalmg
-vIdeo Survetllancc
Analog, digItal and high-definition surveIllance solutions. network vIdeo management systems, IP
camera deployment and network optimIzation
Intercom CommumcalOns
Analog and dlgitalmtercom solutions, intercom over IP ([oIP I, emergency assistance and nurse call
systems
RFID/ Asset Trackmg
Active and passIve tag technologies. physical securIty and supply chain monitoring, automatic
vehicle IdentificatIon
Video Analytlcs
Intelligent video analysis. maritime, port and border securIty, facility perimeter mOllltoring, real-
time threat tracking, video forenSIcs
~~_.- ~- ._-----._~---------~---~
Contact
Nt'tVersant toda)'
for converging
industry-leading
electronic security
...olutions.
ITEM NO'
\ ,J).
REQUEST FOR CITY COUNCIL ACTION
'/$~I
~~~ 101
COUNCIL MEETING DATE'
Apnl 4, 2006
TITLE:
CITY CONTRIBUTIONS TO OUTSIDE AGENCIES
o PUBLIC HEARING
~ BiDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1 ST READING (Date)
o ORDINANCES FOR 2ND READING
QuasI-Judicial.
o
Yes
~
No
~
e:>--:-r~
City M er {
EXECUTIVE SUMMARY:
The City Council annually budgets a set amount for contributions to non-profit organizatIOns serving
the city's residents. This year's allocation was in the amount of$10,000 The city has received the
following requests for assistance.
'Y Arapahoe House - $l ,500 Request for funding to proVide support for the Arapahoe House
detoxIfication programs. During 2004, 349 Wheat Ridge reSidents entered the Arapahoe
House detoxification facilities equating to approximately $86,552 in services. A total of 50 1
Wheat Ridge residents were served by vanous programs throughout the agency.
'Y Radio Reading Service of the Rockies (RRSR), Inc. - $2.300. Request to provide services to
bhnd, visually impaired and print handicapped Wheat Ridge reSidents. Services include partial
underwritmg for Wheat Ridge news programming, embossing/distribution of Braille RRSR
program schedules, printing/distribution of large print RRSR program schedules,
recording/distribution of audiocassette RRSR program schedules, purchase of pre-tuned radios
for listeners in private homes or assisted living facilities. Radio Reading Service also provides
the city with radIO services for Channel 8
'Y Family Tree - $lO,OOO. Funds are requested for continued operatIOn of the Family Tree
Housing and Family Services Crisis Hotline. During fiscal year 2004/05, Family Tree assisted
4,253 callers on the Cnsls Hotline. Ofthe 4,253 callers, there were 440 calls, or 10.3 percent
of the total, from Wheat Ridge. Trained staff respond to individuals and family members in
crisis, who contact their office by telephone or in person for assistance. Individuals and
families who are homeless or near homelessness are assisted with obtaining baSIC needs (such
as food, bus tokens, diapers, clothing) and are given targeted, appropriate resources to help
them find shelter and/or housing ~ transitional or permanent. The Cnsis Hotline is often the
first point of contact for families needing help
y Volunteers of America Colorado Branch - Nutrition Programs for the Elderly - $4,709
Request for funding to help provide home-delivered meals and community-based congregate
nutrition services to more than 300 elderly Wheat Ridge residents. Volunteers of America's
Meals on Wheels Program provides nutritIous, home-delivered meals to low-income,
homebound elderly in Jefferson County who are unable to grocery shop or prepare meals for
themselves due to phYSical limitations, disability, lack oftransportation and/or poverty These
are individuals who are least likely to have access to other assistance. The SenIors' Nutrition
Program provides comprehensive nutrition services at 27 dming centers throughout the region,
offering nutritIOUS noon meals in congregate setting to individuals 60 years of age and older.
This communIty-based nutrition program serves highly vulnerable seniors at increased risk of
malnutrition and isolation. In 2005, 1,165 meals were delivered to homebound elderly in
Wheat Ridge through the Meals on Wheels Program. 7,520 dining center meals were served
in Wheat Ridge III 2005.
COMMISSIONIBOARD RECOMMENDATION:
None.
ST A TEMENT OF THE ISSUES:
In 2004, and preVIOUS years, a portion of Community Development Block Grant (CDBG) jurisdictIOn
allocatIOns were awarded to outside agencies. In 2004, CDBG funds were awarded to Family Tree
and Seniors' Resource Center In December of2004, and again in December of2005, City CounCil
decided to utilize its CDBG jurisdiction allocation solely for existmg construction Improvement
programs and no CDBG funds were awarded to outside agencies.
AL TERNA TIVES CONSIDERED:
There are numerous combinations of allocations that could be made by Council. All four
organIzations applying for outside agency contributIOns provide beneficial and needed services to
Wheat Ridge residents. Funding requests for the four organizatIOns totaled $18,509 Staffs
recommendation would be to distribute a percentage of the $10,000 in outside agency contributIOns to
each agency in recognition of the services they provide to the Wheat Ridge community. The
suggested distribution of dollars is as follows.
. Arapahoe House
. Radio Reading Service of the Rockies, Inc
. Family Tree
. Volunteers of Amenca Colorado Branch
NutritIon Programs for the Elderly $3, 1 00.00
In 2005, a portion of outside agency contributions were distributed to Seniors' Resource Center and
Stride, who made no application in 2006.
$1,500.00
$2,300.00
$3,100.00
FINANCIAL IMP ACT:
Impact to the city is $10,000 as budgeted in account 01-102-700-780
RECOMMENDED MOTION:
"I move to approve the allocatIOn of$1,500 to Arapahoe House, $2,300 to Radio Reading Service of
the Rockies, $3,100 to Family Tree and $3,100 to Volunteers of America Colorado Branch, as part of
the City Council's 2006 outside agency contributions."
or,
"I move to approve the allocation of
agency contributions."
as part ofthe City Council's 2006 outside
Report Prepared by' Debbie Meixner
Attachments:
1 Letter of Request from Arapahoe House
2. Letter of Request from RadiO Reading Service of the Rockies, Inc.
3. Letter of Request from Family Tree
4. Letter from Volunteers of America Colorado Branch
060410 Ct\F City Contributions.doc
ARAPAHOE
-
HOUSE
') m pre hell S I I' C .4 I [ u h 0 I, D r II g II 11 d B e b II l' lor {/ I 11 e II I t b \ c r " I , e
8801 Lipan Street. Thornton, CO 80260 . Main: 303.657.3700 . Fax: 303.657.3727 . www.arapahoehouse.org
November l4, 2005
Ms. Barbara Delgadillo
Assistant to the City Manager
City of Wheat Ridge
7500 W 29th Avenue
Wheat Kidge, Colorado 80215
Dear Ms. Delgadillo
ThiS letter IS a formal request to the City of Wheat Ridge to support Arapahoe
House for the fiscal year of 2005-2006 by contributmg $l ,500.00 to our
detoxificatIOn programs
City of Wheat Ridge fundmg would directly support our DetoxificatIOn West
facility located In your city DetoxificatIOn West is the pnmary drop site for City
of Wheat Ridge police officers delIvenng mtoxicated mdlvldua1s. Dunng calendar
vear 2004, 349 Wheat RldJ?:e reSidents entered our detoxificatIOn facilities: Wheat
Ridge police dropped off 125 of these mdivlduals. In 2004, a total of 50l Wheat
Ridge reSidents were served at various programs throughout the agency. Wheat
RIdge reSidents benefit from the entIre range of services offered at Arapahoe House
on a slIdmg fee scale.
The average cost, per client ~drnisslcn to our de!oxlf1cat!on program, IS
approximately $248 unless medical Issues reqUire the client to stay several days for
stabilizatIOn. As many detoxification clients are mdlgent, the average amount
collected from those mdividuals IS approximately $70 In order to augment
collectIOn fees to contmue to proVide services to reSidents and law enforcement
officers, Arapahoe House depends on finanCial support from the City of Wheat
Ridge, as well as many metropolitan Denver mumclpalitIes. In summation, during
calendar vear 2004, 349 Wheat Ridge clients were admitted to our detOXificatIOn
programs, mdlcating $86,552 In services.
ATTACHMENT_ 1
nll.21()}
November l4, 2005
Page 2
DetoxificatIon facilities are among the most cost-effective services supported by
mumcipahhes. Arapahoe House provides sites which are convenient and
accessible for polIce officers who need to deliver mtoxicated indiViduals and
quickly return to their dutIes so they may respond to other calls. Furthermore,
Wheat Ridge residents benefit from mcreased public safety as a result of removing
and treatmg mtoxicated persons from the streets. The focus of our detoxificatIOn
program IS to facilitate a safe withdrawal from alcohol and drugs and to engage
clients in treatment services offered at Arapahoe House. Detoxification staff
momtors mdivldua1's phYSical symptoms as they withdraw from drugs or alcohol.
Upon safe withdrawal, the mdlvldua11s assessed for referral mto further treatment.
Enclosed you Will find a copy of our Program Summary Intended to provide a brief
overview of our contmuum of services. I welcome the opportumty to faCilitate a
tour of the DetoxificatIon West facility
On behalf of the Arapahoe House Board of Directors and staff, please accept my
appreciation for your consIderatIOn of support for the City of Wheat Ridge. Please
contact Floyd R. Hodge 303-412-3678 m the event you have questIOns regarding
thiS request.
Smcere1y
/Z-/ ~ffd-
Michael W. Kirby, Jr., Ph.D
Chief Executive Officer
Enclosure
M< D,bb,e Me"",,, It,~~s 'R
City of Wheat Ridge
7500 W 29th Ave Radio Reading Service of the Rockies
. Audio Information Services
Wheat Ridge, CO 80215-8001
December 1 6, 2005
Dear Ms. Meixner
Thank you and the CIty of Wheat Ridge for your generous support to the RadIO Readmg
Service of the Rockies (RRSR) m 2005 RRSR would deeply appreciate your assistance
m presentmg this proposal for fundIng m 2006 to the City of Wheat Ridge In order that
RRSR can not only continue Its service to current Wheat Ridge residents but can locate
and provide our services to additional blInd, Visually Impaired and prmt handicapped
Wheat Ridge reSidents. The support from the City of Wheat Ridge IS greatly appreciated.
A pnvate non-profit corporatIOn establIshed III 1990, RRSR IS a volunteer based, readIng
and mformatlOn service for Colorado's b1md, Visually Impaired and pnnt handicapped
chIldren, youth, workmg age adults and semor Citizens. RRSR broadcasts enable those
persons who - for a vanety of reasons - cannot effectively read newspapers and other
printed documents to gam access to otherwise unaVailable pnnt matena1s.
The comment we hear most often from prospectIVe listeners IS how much they miss bemg
able to read their hometown paper ThiS IS not surpnsmg when you conSider the wealth
of current data newspapers prOVide. Today, more than ever, we lIve m an mformatIon-
dnven sOCIety Imagme a smgle day Without access to newspapers, magazInes, menus,
computers, personal & busmess correspondence, etc Detailed mformatlOn that Sighted
persons take for granted every day - such as dally news; grocery, discount and store ads;
Job opemngs; housmg opportumtIes, obltuanes; calendars of events; school and
neighborhood Issues, etc. IS Simply not aVailable to the blInd, VIsually ImpaIred and
pnnt handicapped through any other media.
RRSR IS the only readmg service of ItS kmd In the State of Colorado RRSR broadcasts
24 hours a day, 7 days a week. RRSR broadcasts about 100 Colorado newspapers
weekly, IncludIng the Wheat Ridge Transcript as well as the Arvada Sentinel, Golden
Transcript and LakelVood Sentinel for complete coverage of Jefferson County We
understand that Wheat Ridge also produced 6 newsletters m 2004, RRSR would be happy
to broadcast those as well If you can send us copIes. RRSR can also broadcast publIC
servIce announcements from the City of Wheat Ridge RRSR addItionally broadcasts
over 50 magazmes weekly mcludmg National Geographic, Readers Digest, American
Heritage and Consumer Reports. RRSR produces daily programmmg for chIldren - one
m Spanish - in an effort to encourage literacy and promote cultural senSItiVity We also
produce specific programs for the dIsabled, semors, parents and other programs m
Spanish for adults. All RRSR programs are informative, educational, un duplicated
by other organizations and are offered totally free of charge. Nearly 300 volunteers
prOVide lS,700 annual hours of audIO mformatlOn to RRSR lIsteners.
RRSR programmmg can be accessed m a number of ways. Rocky Mountam PBS offers
'In'J., ATTACHMENT 2
N.n 3r.org
RRSR programs on ltS Secondary AudIo Programmmg (SAP) frequency on KMRA TV
Channel 6 m Denver, KTSC TV Channel 8 m PueblolColorado Spnngs and KRMJ TV
Channel 18 m Grand] unctIOn at no cost to RRSR and as a commul1lty service RRSR IS
made avaIlable to all cable TV companIes m Colorado at no charge and should currently
be avaIlable to Wheat Ridge reSIdents on your government access channel Programs are
also accessed via touch tone telephone using our "InformatIOn on Demand" (IOD)system.
RRSR IS agalfi aVailable through hvestreammg on the mternet and now wIth
"podcastmg"(see program schedule) RRSR also provides spec131 pre-tuned radlOs whIch
espeCially apprecIated by senIors as they are lightweIght, portable and extremely SImple
to use RRSR proVides speaker phones to needy listeners who prefer to access RRSR via
IOD To maXimize the use and enJoyment ofRRSR programmmg, we proVide tWIce
yearly RRSR program schedules m Braille, large pnnt and audIOcassette formats.
The Amencan FoundatIOn for the Blmd provIdes starthng statIstics. Every 7 mmutes
someone m Amenca becomes b1md or Visually impaired. The leading causes of VISIOn
Impalrmentlb1mdness m the U.S are pnmanly age-related dIseases. The number of
Coloradoans at nsk for these diseases IS mcreasmg as the baby-boomer generatIOn ages.
The conditions, mc1udmg age-related macular degeneratIOn, cataracts, diabetIc
retmopathy and glaucoma, affect more Coloradoans than ever before & will contInue to
escalate The number of Amencans With age-related eye diseases and resultmg VISion
Impairment IS expected to double wIthm the next three decades.
The State of Colorado's Agency for the Bhnd uses the generally accepted figure that 1 %
of the general population under the age of 60 IS bhnd/vlsually ImpaIred. ThiS number
Jumps dramatIcally to 25% after age 60 accordmg to the State of Colorado and the
Denver RegIOnal CouncIl of Government's (DRCOG) Area Agency on AgIng. This
means that one in four of our own family, friends and acquaintances age 60 and
older have enough vision loss to be considered visually impaired.
The 2006 projected populatIOn of the City of Wheat Ridge IS 33,308 Based on fOflllUlas
explamed above, the City of Wheat Ridge IS estImated to have 293 blInd/vlsually
Impaired children, youth and workmg age adults WIth an additIOnal 999 b1md/vIsually
ImpaIred senIor cItIzens.
These figures do not even mc1ude the pnnt handicapped. "Print handicapped" refers to
SIghted persons who, for a WIde vanety of reasons, have difficulty accessmg the pnnted
word. TI1lS mcludes those who phYSically cannot hold a newspaper, magazme, etc., or
tUfll pages such as vIctims of stroke, paraplegIa or any number of debIlltatmg dIseases. It
also mcludes those who cannot mentally process pnnt due to severe dysleXia,
developmental disabilitIes or neurological damage Colorado has an estimated 52,000
limIted-English reSidents who can use RRSR as another resource Functlonal111iterates
(estImated to be 17,000 m Colorado) also find RRSR of great benefit. All ofthe above
mentIOned members of the "pnnt handIcapped" category can be found throughout Wheat
Ridge. With the "graymg" of Amenca and the contInued allure of Colorado to all people,
the number ofWhcat Ridge residents who can directly benefit from RRSR's umque
services w1l1 contmue to nse. ConservatIVely, RRSR could be of tremendous service to
over 1,500 Wheat Ridge residents alone.
RRSR IS requesting $2,300 from the City of Wheat Ridge to provide the folloWIng
services to blInd, Visually Impaired and print handicapped Wheat Ridge reSidents
· Partial underwntIng for Wheat Rldgel Jefferson County news programs
· EmbossIng/distributIOn of BraIlle RRSR program schedules
· PnntingldlstributlOn of large pnnt RRSR program schedules
· Recordmg/dlstributlon of audiocassette RRSR program schedules
· Purchase of pre-tuned radIOS and/or speaker phones for listeners m pnvate
homes or aSSisted lIvmg faCIlities such as Spnng Ridge Park or Day Break
at Vista Village.
Requests for RRSR services mcrease each year RRSR applies to a Wide range of
fundIng sources mcludmg JunsdlctlOns, foundatlOns/trusts, corporatIOns, service and
religiOUS organizatIons, fundralsers and pnvate mdlvlduals. For thiS reason, RRSR IS not
relIant upon anyone source and ItS fundmg requests can remam modest. RRSR asks each
JunsdictlOn to assist m canng for ItS own blInd/visually ImpaIred/pnnt handicapped
residents. The amount requested does NOT cover the full cost of provldmg these
services to Wheat Ridge reSidents but IS vital nonetheless. Fundmg dollars translate
dIrectly Into additional radiOS, program schedules and support services. Other
commumtIes who contributed to RRSR services for their b1md/vlsually Impalred/pnnt
handicapped reSidents in 2005 mclude' Arvada, Bnghton, Castle Rock, Colorado Spnngs,
Commerce City, Denver, Estes Park, Glendale, G1enwood Spnngs, Grand JunctIOn,
Greenwood Village, Loveland and Montrose
There IS no questIOn that RRSR servIces greatly enhance the quality of life for the blmd,
VIsually Impaired and pnnt handicapped by providmg access to the same mformatlOn that
Sighted persons take for granted every day ThiS leads to prolonged Independence for
semors, heIghtened self-suffiCiency for all, mcreased opportumtles for employment and
educatIon, less IsolatIOn and depreSSIOn and a means to remam Viable, partlclpatmg
members ofthelr commumtIes.
Ms. Meixner, thank you agaIn for your assistance Please call If you reqUIre any further
InformatIOn. Founder and Executive Director, DaVid Dawson, and I would be happy to
meet With you and members of the City of Wheat Ridge City CounCil to diSCUSS thiS
proposal and answer any questIOns about RRSR services. RRSR also inVites you all to
viSit our illam studIO m Boulder for a tour and the opportumty to mtroduce you to some
of our incredible volunteers (nearly 300 and growing!) We had a member of the Arvada
City CouncIl JOin us as a volunteer reader and we would love to have Wheat Ridge
represented m a like manner!
enc
5:>
."...
.....
.y:
r ~mi!xI!~a~lies
www.thefamifytree.arg
Family Tree, Inc.
'\SOS Marshall ~treet. # 100
Wheat Ridge. CO Sooll
Phone'. 130lI422-2U3
Fax: I l(3) 422-5707
Gemini
162q SilTl.ms Street
Lakewuod. CO S021 5
Shelter'003i 2lS 0610
Fax. I '\0.'\ I 215 06ll
Women In Crisis
PO Box I ')S6
""ada. CO SOOO I
Crisis Line' om) 420-67')2
Ph"oc'. 1 10314211-0412
Fax: 0(3) 420-US16
Housing and Family Services
'\SO') Marshall St.. #201
Wheal Ridge. CO X(~13 '\
Phone' t3m) 467-2604
Fa\ (J() ~) 422-..t.i)2:-;
Family Center
J_ l\.ipling StreLt
Lakcwood, CO X02 I "
Phone: 1'\031 462-1060
Fax. 130114621'\1')
House of Hope
'\ 1(11 S. (Jrant Street
Englewood. CO SO II '\
Phone' ,'10.'\) 762-9')25
hn. (\OJ) 762-95')2
Adams County Projects
T'\NF ~tahk Families
71 <JO Colorado Blvd.
(utlllllerce City, CO SO()22
Phone: ( )(J~) 227-2205
Fax. 110'\) 227-2777
Early Intt'r\'entiol1 <lnd
Prevcnti<)Jl
Child & Family Services Bldg.
74111 Broadwa,
Denver. CO S022 \
Phune' l'\m1412 ')IJ')
Fax. 1'\(131412-S121
Treasure Trunk
704'\ W 1Sth Avenue
Wheat Ridge. CO So[rn
Phone: 1'\(3) 421-920'i
Fax. I?CO) S<JS-1014
~\ t 'nitcd \\a'
~ \gcncy
December] 2, 2005
Ms. Barbara Delgadillo
City of Wheat Ridge
Office of the City Manager
7500 West 29th Avenue
Wheat Ridge, CO 80033-800]
Dear Barbara.
Next year marks Family Tree's 30th year of providing services in the Jefferson County
community We appreciate the support of the City of Wheat Ridge over the years, and hope
you will be able to help with funding needs again in 2006. We are requesting $10,000 of
CDBG and/or Wheat Ridge contingency funds for our Housing and Family Services Crisis
Hotline Project.
In addition to assisting 4,253 callers on this Crisis Hotline during fiscal year 2004/05,
Housing and Family Services staff provided case management and hOUSIng assistance to
584 formerly homeless families and individuals, serving 1,472 adults and children in
Family Tree programs and on our waitlIst. Of the 4,253 callers, there were 440 calls, or
10.3 percent of the total, from Wheat Ridge.
Family Tree Housing and Family Services (HFS) Crisis Hotline Project
Family Tree is requesting funds to help support the work of our Housing and FamIly
Services Crisis Hotline Hot]ine staff are trained to respond to indiViduals and families in
criSIS who contact our office by telephone or in person for help. Most persons who call are
homeless or near home1essness, and are challenged by rising costs and an inabIlity to meet
basic needs of rent, food and utilities. The Crisis Hot]ine is where help starts; it is the first
pomt of contact for families needing help Staff provide information on stable housing
options, shelter and safety issues and callers are given limited case management while
waIting for program acceptance. Staff maintain current lists of shelters, food banks, diaper
dispensing sites, rental/mortgage and utility assistance, and health/mental health clinics
that are avaIlable to assist homeless families and indiViduals. The referrals we give out are
targeted and appropriate for each caller We learn the needs and then link callers with
those programs for which they are eligible, not just give them a list and tell them to search
for themselves.
Because there is an insufficient number of transitional housing options m Jefferson County
to meet the need, the services provided by our HPS Crisis Hotline, which provides
preventive help, are even more crucial. Beyond crisis counseling, individuals and families
are assisted with how to avoid eviction and solve tenant/landlord issues. They are directed
to one-time crisis assistance, such as food banks and emergency financial assistance. Some
families wIll receive intervention and ongoing case management in order to obtaIn self-
sufficiency
A1:TACHMENT 3
Page Two
Families also stop by our office at 3805 Marshall Street in Wheat Ridge When an mdividual comes to our
offices, we allow the individual to use a telephone, or give him or her some donated food, diapers, and/or a
fe\\; bus tokens to get to a shelter, ajob interview, or an appointment at social services. Children often find a
tOy or a stuffed animal or book to take home. Callers and viSItors respond positively to our assistance
Because of the hotline, many families avoid an eviction or learn of community resources to assist them m
maintaimng their current housing, thereby reducing the number of new homeless in the community
Requested fundmg would be utilized toward crisis line project expenses.
HFS also provides a permanent housing orientation sponsored by the HFS Kickin' It program that
individuals and families can attend while on our waitlist for one of our transitional or permanent housing
programs. An orientation includes applIcation info for subsidized housing (private and public), info on
SectIOn 8 applications and waitlist assistance, help completing the forms, credit repair services, developing
good landlord relations, a diSCUSSion of tenant rights, and lists of affordable housing optIOns.
Kickin' It (with the Program) IS a component of servIces developed by HFS case managers as a way to
proVIde information, and develop the critical self-sufficiency skills of service recipients III an effort to further
decrease episodes of family crisis. The program consists of an extensive curriculum that is offered
repeatedly during the year and covers a variety of independent living skills topics. Many of the workshops
are taught by experts from other organizations with whom we collaborate These include parenting classes
from FACES which also offers weekly home-based support and education services pro bono or at a reduced
rate to our participants. All parent participants are required to attend a ten-week parenting course presented
by Strengthening FamilIes through a grant they received to serve our familIes. The Conflict Center teaches a
workshop on communication - in the family, on the job, at school, in relationships.
The purpose of Housing and Family Services is to reduce homelessness, promote self-suffiCiency and build
stable families m Jefferson County and the surrounding areas through mformation and referral/crisis
assistance, housing assistance, home-based case management services, advocacy and community
collaboration. Housing and Family ServIces currently operates five supportive transitional housmg programs
and two supportIve permanent housing programs utilizmg diversified funding sources.
<;ome funding for the HFS Crisis Hotline also has been awarded from the citIes of Arvada and Westminster
this year and for 2006 Beginning III March 2005. we had to cut back on Crisis Hotline service hours.
Because of insufficient financial resources we made the difficult decision to close the Housing and Family
Services office on Fridays and have Crisis Hotline staff available Mondays through Thursdays only We will
contmue to prOVIde services via the Crisis Hotline and are hopeful that we will obtam funding to pay a
bilingual crisis line worker to be in the office part-time on Fridays to answer calls and help mdividuals and
families who walk in to the office asking for assistance with housing.
We hope you will partner with us again this year to help families m this community receive the assistance
they need to oblam housing a achieve, or return to, self-sufficiency
.,
For safe fami!" s,
. j} [//
~ /Jrn- /f~
Ruth Ann Russell, President
Family Tree, Inc.
Tom ose, Managing Director
Family Tree Homelessness Services
A llfllls/n (It ','I'/ntl'
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Volunteers of America
Colorado Branch
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December 28, 2005
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Ms. Barbara Delgadillo, Executive ASSistant
City Manager's Office
CIty of Wheat Ridge
7500 West 29th Avenue
Wheat Ridge, Colorado 80215-6713
Harbara B. brogan
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Dianna L Kunz
I 'J L '~],1t-1l1
Dear Ms. Delgadi\1o
Please find enclosed a report on services provided by Volunteers of Amenca Nutntion
Programs in the City of Wheat RIdge in 2005 This year we will serve 8,685 meals to
nearly 300 elderly residents of Wheat Ridge.
Also enclosed IS a request for funding for these programs for 2006 Volunteers of Amenca
Colorado Branch respectfully requests $4,709 from the City of Wheat Ridge for nutritIOn
services to be provided m 2006. Services to be provided mclude congregate nutntJon at the
Wheat Ridge Senior Center and home-delivered meals through Meals on Wheels. The
fundmg requested would fulfill the requirement for local matchmg funds from cltJes and
counties receivmg nutritIOn services through providers such as Volunteers of Amenca under
the Older Amencans Act. The requested fundmg would help us contmue to provlde a
consistent level of service to meet the demand for thiS assistance m the City of Wheat Ridge
The need for these services is greater than ever before A recent report prepared for the
Denver Regional Council of Governments IdentIfied "a large need for meals" among
elderly in the eight-county DRCOG regIOn. Researchers estimate that only 23 percent of the
semors who need home-delivered meal services are currently bemg served, and less than
seven percent (7%) of seniors who need congregate meal services currently receive them
(Strengths and Needs Assessment of Older Adults m the Denver Metro Area, October 2004).
We recogmze that the CIty has many demands on ItS resources. We are grateful that
providing baSIC services, such as food for Its elderly Citizenry, has been one of the City's
pnontJes. In a time of economic hardship and dwindling fundmg, garnenng local support for
the Meals on Wheels and SenIOrs' NutntIOn Prq,'Tams from the cltJes and counties with
reSidents served by the programs is so crucial Thank you for your consideratIOn ofthis
request and espeCIally for your past support over the years. Please do not heSitate to call me
at 303-297-040X If I may proVide you With any additIOnal mformatlon.
Sincerely,
(Ylc-, L-l'l-
Mary E DaVIS
Grants Manager, NutntIOn Services
,;",'.1 ,~, .,'III"r
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ATTACHMENT 4
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VOLUNTEERS OF AMERICA COLORADO BRANCH
NUTRITION PROGRAMS FOR THE ELDERLY
REPORT ON SERVICES PROVIDED IN THE CITY OF WHEAT RIDGE IN 2005
Voluntcers of Amenca IS very pleased to report that It wIll provide about 8,685 meals to
nearly 300 c1derly residents of Wheat Ridge m 2005 through ItS Meals on Wheels and
Semors' NutritlOn Programs. These programs provide meals, nutntlOn education and
counsehng, and mformatlOn and assistance to at-nsk seniors to help them mamtam their
health, mdependence and quahty of life Services are provided to highly vulnerable older
adults, targetmg mmontJes, those on low mcomes, the fraIl and disabled, and those
otherwlsc at mcreased nsk for malnutritIOn.
Volunteers of Amenca Meals on Wheels Program provides nutntious, home-delIvered
meals to homebound elderly mdlvlduals residing III Wheat Ridge who are unab1c to
grocery shop or prepare meals for themselves due to physlcal1ullltat]Ons, dlsablhty, lack
of transportatIOn and/or poverty Unlike a food bank, meals are delivered to the home,
ensunng that clients not only receive the food they need, but also have the assurance of a
regular VISit from a volunteer to check on their safety and well-beIng. Often, the
volunteer IS the only person the chent has contact With each day; their VISitS are a cntlca1
component of the service 12 homebound semors m Wheat RIdge received 1,165 home-
delIvered meals m 2005
Volunteers of Amenca Seniors' Nutrition Program offers congregate dinlllg services to
area semors Monday through Thursday at the Wheat Ridge Dilling Center. ThiS
commumty-based nutntlon program prOVides nutntlOus noon meals, along WIth
compamonshlp and opportumtles for socialIzatIOn. Although many seJ1lors IllltJalIy come
to the dmmg center for the meal, they report that then spmts are fed too by fnendship and
company that offers a respite to their lonelmess "It is much better to be with friends than
to eat alone withoullhe center I would probablv skip lunch altogether ,. said one chent.
Another program partiCipant wrote, HI gel a hol meal and I can have someone to eal
with it's a blessing .. 285 semors attended the Wheat Ridge dinmg center m 2005
Havll1g access to nutntlOus, prepared food IS VItal to thc mdlvlduals who rely on these
services. For many elderly, the meal they receive from a nutntlOn program IS their mam
meal for the day 81 % of Mcals on Wheels participants and nearly two-thirds of dmmg
center clients report that the meal proVided ]S their mam meal for the day Volunteers of
Amenca NutntlOn ServIces for the Elderly are proVided solely on a contributIOn-basIs,
regardless of an Ind]vldual's ability to pay for services.
Volunteers of AmerIca nutntlon services playa key role III asslstmg semors m
mamtalllmg their health and mdependence accordmg to results of a 2005 clIcnt survey
90% of clicnts report that Meals on Wheels services Improve theIr ability and/or
wllhngness to remam m their own home, 74% report that partICIpation III Meals on
Wheels enhances their physical well-bemg; 69% report Improved health as a result ofthc
meals. AddltlOnally, the nutntlOnal scores of more than 75% of program clients improved
or mamtamed dunng the first SIX months of services.
Nutrition services for the elderly were provided in Wheat Ridge in 2005 in part with
in-kind funds from the City in the amount of $1,800. Cltles and mUnIcipalities served
by Nutrition Programs for the Elderly are asked to provIde local support equal to 10% of
the Federal and State fundmg expended on services withIn each area. Support from the
City of Wheat Ridge helps Volunteers of Amenca contmue to provide cntlcal nutntJon
services consistent wIth the current level of need wlthm the commul11ty V oIunteers of
Amenca respectfully submits the attached request to the City of Wheat Ridge for
consIderation of fundmg for these services m 2006
Thank you agam for partnenng with Volunteers of America in our effort to ensure that
the most frail and vulnerable elderly m our communIties do not go hungry and are not
forgotten.
VOLUNTEERS OF AMERICA COLORADO BRANCH
NUTRITION SERVICES DIVISION
LOCAL MATCH REQUEST
FOR THE SENIORS' NUTRITION PROGRAM and
MEALS ON WHEELS PROGRAM
City of Wheat Ridge, Colorado
2006
Estimated number of meals to be served
III 2005 III the CIty of Wheat Ridge
(based on the YTD 2005 service level through October)
Dining Center Meals 7520
Meals on Wheels 1165
Federal/State OAA cost per meal
(actual YTD)
Dining Center Meals $ 5 47
Meals on Wheels $ 5 11
Federal/State funds to be used for servIces
III the CIty of Wheat Ridge
$ 47.088
Amount oflocal match requested for Senrors' NutntlOn Program and
Meals on Wheels Program services III the CIty of Wheat RIdge in 2006
((n: 1 00'0 of federal/state fundlllg)
$ 4,709
ITEM NO: ~,
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE.
April 10, 2006
TITLE:
RESOLUTION 16-2006: SUPPORT OF THRIVING WHEAT
RIDGE'S HEALTHY EATING AND ACTIVE LIVING (HEAL)
PROGRAM
o PUBLIC HEARING
o BIDS/MOTlONS
~ RESOLUTIONS
o ORDINANCES FOR 1 ST READING (Date: _)
o ORDINANCES FOR 2ND READING
Quasi -J udicial:
o
Yes
~
No
~w,"
Ity Clerk -
~
~'\......Jr CS(
City Manag (S
EXECUTIVE SUMMARY:
Thriving Wheat Ridge (TWR) is a collaborative partnership comprised of members from the City of
Wheat Ridge Parks and Recreation Department, the Jefferson County Department of Health and
Environment (JCDHE), Jefferson County Public Schools, Exempla Lutheran Hospital, and Jefferson
Center for Mental Health. The mission ofTWR is to develop and support pohcies, p1arrning processes,
programs and environmental changes that will increase healthy eating and active living (HEAL)
practices by Citizens, visitors. workers and business owners in the City of Wheat Ridge. This effort is
aimed at reducing overweight and obesity and related chromc diseases as well as improves the fitness
and wellness of the entire community.
COMMISSION/BOARD RECOMMENDATION:
N/A
ST A TEMENT OF THE ISSUES:
In Apnl, 2005 the JCDHE applied for and received $20,000 from Kaiser Permanente and their
partners: the Colorado Department of Public Health and Environment, America on the Move in
Colorado and Kroenke Sports Enterprises. Ten other communitIes in the Denver Metro area receIved
funds to conduct a comprehensive planning process. The objectives of the plarming process included
conductmg a HEAL needs assessment and environmental scan of assets and barriers to HEAL, and to
convene stakeholder meetings and key informant interviews. These processes generated data that were
used to develop an action plan to address the HEAL needs in the City of Wheat Ridge.
In December, TWR applied to Kaiser and its partners for implementation funds. In January of 2006,
the TWR collaborative partnership received $70,000 to implement strategies and programs that will
increase the prevalence of HEAL practices by the leaders, Citizens and busmess owners in Wheat
Ridge. Our goal is to successfully implement the proposed strategies and complete a comprehensive
plan so that the Thnving Wheat Ridge comprehensive plan will be eligible for implementation funds
of up to $250,000 m 2007
AL TERNA TIVES CONSIDERED:
FINANCIAL IMPACT:
As stated in the statement ofthe issues, there is the potential for grant funding up to $250,000 for the
implementation of various components. There will be a contmuation of in-kind staff time to serve on
the Joint committee and to work on the implementation of specific projects.
RECOMMENDED MOTION:
"I move to approve the adoption of Resolution 16-2006."
or,
"I move to deny the adoptIOn of Resolution 16-2006 for the following reasons
"
Attachments:
Resolution 16-2006
Report prepared by:
Reviewed by:
Pam Anderson, City Clerk
Randy Young, City Manager
RESOLUTION No. 16
Series of 2006
TITLE: SUPPORT of THRIVING WHEAT RIDGE's Healthy Eating and Active
Living (HEAL) Program: Declaring Obesity to be a Serious Threat to the Health
and Well-Being of Wheat Ridge Citizens
WHEREAS, public health officials have declared obesity to be an epidemiC, and over 53
percent of Coloradan adults are either obese or overweight I and approximately 29 rercent
of Colorado children (ages 2 to l4) are overweight or at risk for being overweight; and
WHEREAS, obesity plays a role in the leading causes of preventable death and disability,
including cardIOvascular disease, diabetes, cancer, asthma, hypertension, osteoarthritis,l
and reduces life expectancy and increases health care costs; and
WHEREAS, overweight and obesity disproportionately affects racial and ethnic minorities
(Blacks. Hispanics, and NatIve Americans) and persons oflower socioeconomic status, 3
and
WHEREAS, the underlying contributors to obesity are limited to a number of health-
damaging behaviors practiced by people on a daily basis, including unhealthy eating
habits and physical inactivity; 4 and
WHEREAS, the prevalence of calone-dense and nutrient-light food, television, video
games, and computer use have created an epidemic of pediatric obesity; 5 and
WHEREAS, 25 percent of adult Coloradans eat the recommended amounts of fruits and
vegetables per day \, and 36 percent of children ages one - l4 ate fruit two or more times
per day and five percent ate vegetables three or more times per dal; and
WHEREAS, 41 percent of Colorado adults meet the recommended gUidelines for
moderate physical actlvityl and 29 percent of Colorado children five to 14 walk or bike to
school at least one day a week2, and Coloradans spend approximately 7l minutes per day
. 6 d
m cars ; an
WHEREAS, 70 percent of Colorado parents of school age children strongly support
changing beverage and food/snack content to healthier choices m school vending
o
machmes;" and
WHEREAS, communitIes across the country engage in active living policies and programs
and that active living policies and programs have a direct impact on the quality of life.
economic development and sustainability in communities; and
WHEREAS, "a walkable community is the cornerstone to an active and thriving
community,,7, the elderly and people with disabilities are disproportionately affected by a
lack of Sidewalks and depressed curbs;
ATTACHMENT 1
WHEREAS, Kaiser Permanente and its partners, the Colorado Department of Public
Health and Environment, America on the Move in Colorado, and Kroenke Sports
Enterprises, believe that supporting communities implementing evidenced-based healthy
eating active living (HEAL) activities shows the most promise in curbing the obesity
epidemic, and has funded such a project m Wheat Ridge;
AND WHEREAS, in conjunction WIth National Public Health Week, April 3 - 9,2006,
the American Public Health AssociatIOn encourages all communities to improve the built
environment to Improve health;
Now, THEREFORE, BE IT RESOLVED, THAT the City of Wheat Ridge'
1 Acknowledges that the responsibility of healthy behaVIOr is not solely relegated to
mdividuals, but requires the support of healthy environments achieved through a
broad-based approach to address the preventable causes of chronic disease.
2. Supports the notIOn that individual habits related to diet and physical activity are
established early in life and tend to persist through adulthood.
3. Agrees that action must be taken. especially on behalf of children and youth, m
order to avoid harmful effects that will undermme their health and their future.
4. Supports a strong collaboratIOn with the Thriving Wheat Ridge program in its
efforts to create programs, develop and encourage poliCies and practices that
facilitate HEAL by its Citizens, businesses, civic organizatIOns, and associations.
5. Supports the objectives ofthe Thrivmg Wheat Ridge program to address obesity
and overweight and Improve wellness through community-wide campaigns,
review of master plans, school-based health and physical education, "point of
decision" prompts, improved access to places and occasions for physical activity
and healthy food choices, information out-reach actiVities, and sustainable land
use planning and commuillty design.
6. Supports environmental mterventions such as. walk and bike to schools or
worksite Day's; Sidewalk projects; pedestrian-safety provisions (pedestrian
signals, crosswalks, or curb ramps/cuts); community gardens, bicycle facilities
(bike lanes, bike storage); streetscapes and public art to make walks more
beautiful, comfortable, and interesting; and improved street lighting and
surveillance to increase safety and security
7. Encourages the entire community, including public and private agencies,
businesses, health care proViders, schools, parents, and community organizations
to support poliCies and practIces that encourages HEAL.
DONE AND RESOLVED this 10th
day of April, 2006
Jerry DiTullio, Mayor
ATTEST
Pamela Y Anderson, City Clerk
1. Health Statistics Section and Colorado Physical Activity and Nutrition Program,
Colorado Department of Public Health and Environment. Obesitv and Overweight
Among Colorado Adults, April, 2005
2. Health Statistics Section and Colorado Physical Activity and Nutrition Program,
Colorado Department of Public Health and Environment. Overweight, Physical
Activity and Nutrition Among Colorado Children and Youth: A Data Resource,
October, 2005.
3. Amencan Obesity Association. AOA Fact Sheet
http.!/\\'Wv, .obeslt\ .org/subs/fastfacts/aoafactsheets.htm1
4. National Association of City and County Health Officials Resolution 04-05 Resolution
Promotmg Conditions that Foster Healthy Behaviors
5. PediatriacObesity.com Helping Parents Raise Healthy Children,
http.I/\\W\\ .oediatncobeslt)' .com
6 National Highway Traffic Safety Administration. Traffic Safety Facts 200l,
Pedestrian. http://w\\wnrd.nhtsa.doLgO\/pdtlnrd-
30/NCSA/TSf200] /2001 oedestnan.odf
7. City and County of Broomfield Comprehensive Plan, page 32.
City of Wheat Ridge
City Manager's Office
Memorandum
TO'
Mayor and City Council
FROM
Randy Young, City Manager
DATE
April 7, 2006
SUBJECT:
IGA - City of Wheat Ridge, Prospect Recreation & Park Dlstnct and Cabela's RctaIL
Inc.
I have attached a CouncIl Action Form, ResolutIOn and Intergovernmental Agrccmcnt (lGAl on
annexatIOns, mcluslOns and tax levies betwecn the City of Wheat Ridge, Prospect RecrcatlOn & Park
Dlstnct and Cabela's Rctail, 1nc Jerry Dahl has reviewed the lGA and the conditIOns ofthc 1GA have
bccn ncgotIated and agrecd upon by Prospect Recreation & Park Dlstnct and Cabela' s RetaIl, Inc. ThiS
1GA resolves outstandmg Issues between Cabcla's and the Dlstnct with respect to the ad-valorem
property tax.
1 am requcstlllg that conSideratIOn be given to addlllg approval of the IGA to the City CouncIl Agcnda
for Monda), Apnl10, 2006 Completion and approval of the IGA IS reqUired pnor to thc Tucsday, Apnl
1 L 2006 Jefferson County Dlstnct Court heanng regardlllg "The OrganizatIOn of the Longs Peak
Metropolitan Dlstnct, City of Whcat Ridge, County of Jefferson, State of Colorado"
Please contact me or Jerry Dahl If you have any questions or need addltlOnallllformatlOn regardmg thiS
IGA.
ITEM NO'
REQUEST FOR CITY COUNCIL ACTION
'6~
:~"
A~
COUNCIL MEETING DATE.
Apnl 10, 2006
TITLE:
RESOLUTION 17-2006 - A RESOLUTION APPROVING AN
INTERGOVERNMENTAL AGREEMENT ON ANNEXATIONS, INCLUSIONS
AND TAX LEVIES BETWEEN CITY OF WHEAT RIDGE, PROSPECT
RECREATION & PARK DISTRICT AND CABELA'S RETAIL, INC.
o ORDINANCES FOR I ST READING (Date' _)
o ORDINANCES FOR 2ND READING
o PUBLIC HEARING
o BIDS/MOTIONS
~ RESOLUTIONS
QuasI-JudICIal
o
Yes
[8J
No
City Attorncy
City Manager
EXECUTIVE SUMMARY
ThIS Intergovernmental Agreement (IGA) WIth the Prospcct RecreatIon & Park Dlstnct (thc
"DlstncC") and Cabela"s Retail, 1nc ("Cabela"s"") proVides a mechanIsm whereby certaIn property
anncxcd to thc City as a part of the Cabcla"s project will be Included m the Dlstnct, and a
mechanIsm for payment of and limitatIOn on ad-valorcm taxes from propcrty owners to thc Dlstnct
Itself Thc CIty IS mvolved because of Its pnor OppOSItIOn to the mclusion of the property withm the
Dlstnct.
ST A TEMENT OF THE ISSUES:
ThIS 1GA resolvcs outstandmg Issues between Cabela"s and the Dlstnct With respect to the amount,
timIng, and limItatIOns on the ad-valorem property tax which will be paid by owners of Cabela's
property beIng includcd wlthm the Distnct. The property was excluded from the Dlstnct when it
was ongInally organIzed and the property was designated as agricultural. The IGA proVides that
thc City will not exercise its nght to seek exclusion of thiS property from the Distnct. The City will
cease OppOSition to that inclUSIOn In a dIstrict court proceeding prescntly pending for that purpose.
Thc affect of thIS IGA will be to allow the Distnct to provide certain park and recreatIOn services
wlthm the CIty, under the tcrms and conditIOns set forth m the IGA. Staff is mformed that the IGA
IS supported by Cabcla's.
COMMISSION/BOARD RECOMMENDATION:
N/A
ALTERNATIVES CONSIDERED:
Do not approve the IGA, continue OppOSIng InclusIOn of this property m the Dlstnct.
FINANCIAL IMPACT:
N/A
RECOMMENDED MOTION:
"1 move to approve Resolution 17-2006 - A ResolutIOn Approvmg an Intergovernmental
Agrcement on AnnexatIOns, InclusIOns and Tax Levies Between City of Wheat Ridge, Prospcct
RecreatIOn & Park Distnct and Cabcla's RetaIl. Inc."
Of,
"1 move to table Indefimtely ResolutIOn 17-2006 - A ResolutIOn Approving an Intergovernmental
Agreement on AnnexatIOns, InclusIOns and Tax Levies Between City of Wheat Ridge, Prospect
Recreal10n & Park DistrIct and Cabela's Retad, 1nc for the followmg reason(s)
Report Prcparcd by'
Reviewed b)
Gerald DahL CIty Attorne) (303) 493-6670
Rand) Young, City Manager
Attachments:
I lntergovernmcntal Agreement
2 Rcsolul1on 17-2006
INTERGOVERNMENTAL AGREEMENT ON ANNEXATIONS, INCLUSIONS AND TAX
LEVIES
THIS AGREEMENT, dated this _ day of April, 2006, is by and among the followmg
entities.
THE CITY OF WHEAT RIDGE, a Colorado home rule municipality (the "City"),
2. PROSPECT RECREATION & PARK DISTRICT. a Title 32 special dlstnct and political
subdlVlsion of the State of Colorado ("Prospect District"), and
3 CABELA'S RETAIL, INC ("Cabela's"), in Its own capacity and as an Organizer of the
proposed Longs Peak Metropolitan District ("Longs Peak District").
RECITALS
A. The City has ann.exed certain property (the "Annexed Property") o"med by
Cabela's and Coors Brewing Company ("Coors") pursuant to that certain AnnexatIOn and
Development Agreement entered mto as of December 20, 2004 The Annexed Property
presently consIsts entirely of the followmg properties:
Parcels owned by Coors (collectIvely referred to as the "Coors Property"),
.., One or more parcels which Cabela's presently mtends to use for a Cabela's retail
store (the "Cabela's Store Property "), and
3 Certam other property o"med by Cabela's (the "Remaming Cabela's Property")
B Prospect Dlstnct currently prOVIdes park and recreatIOn services wlthm ItS
boundanes, which are located generally west of Young field Street and Ward Road between 56"
Avenue and Colfax Avenue, and generally east of the bases of North and South Table
Mountams. Prospect Dlstnct operates two parks which are located near the Cabela' s Store
Property Maplegrove Park at 32~ Ave and Gardema St., and Arapahoe Park at 44. Ave and
IndIana St. Prospect Imposes an ad valorem property tax on taxable property WIthm its dlstnct,
which IS currently levied at the rate of 3 mIlls.
C PortIOns of the Coors Property have been mcluded wlthm the Prospect Distnct
boundaries smce Prospect District's reorganIzatIOn m 1999 Other portIOns of the Coors
Property have been lllcluded withm the Prospect Dlstnct boundanes as the result of a
StIpulatIOn between Coors and Prospect District filed on May 2, 2005 m connectIOn With the
legal proceeding entitled In re the Organization of Prospect Recreation & Park District,
Jefferson County, Colorado, Jefferson County Dlstnct Court, Civil Action No 99 CV 2154,
DIviSIOn 8 (the "Inclusion Proceeding"), and the Order approving that StipulatIOn entered on
May 5, 2005
D The Issue of whether the Cabela's Store Property and the Remaimng Cabela's
Property are or should be included m the Prospect District boundaries remains before the
ATTACHMENT 1
Court in the Inclusion Proceeding The CIty has intervened in that proceeding, and has
opposed the inclusIOn of any Cabela's propertIes. Cabela's has adopted the CIty'S pOSItIOn.
E. All of the partIes to thIS Agreement are concerned wIth potential development of
the properties between 32~ Ave. and 44~ Ave., west of Y oungfield St. and east of McIntyre St. In
partIcular
The City has annexed other propertIes and the Dlstnct may provide some park
and recreatIOn services on the eastern part of thiS area, and may expand ItS
boundanes to the west;
2 Cabela's IS making substantial Investments In its propertIes and IS providing some
recreatIOn facilities; and
3 After ItS formatIOn, Longs Peak Distnct may also expand ItS boundanes to the
west. to the extent that ItS servIces may be needed to support such development.
F The partIes deSire, through this Agreement, to harmonize their relationship and
to reach accommodatIOn with each other with respect to certam boundary and taxatIOn Issues.
G The parties anticipate that Longs Peak Distnct will ratIfy this Agreement. and
become bound to ItS tern1S followmg ItS formatIOn.
NOW, THEREFORE, m consideratIOn of the mutual promises contained herem, the
sufficiency of whIch is hereby acknowledged, the parties agree as follows:
I Inclusion of Propertv Wlthm Prospect Dlstnct. Prospect Distnct will take the
followmg actIOns, to which Cabela's will not object.
a. Prospect Dlstnct will mclude the Cabela"s Store Property m the Dlstnct and
Will create Prospect Recreation & Park Dlstnct Subdlstnct No 3 (the
"Subdistrict") encompassmg the Cabela's Store Property;
b Prospect DIstrict will mclude the Remammg Cabela's Property m Prospect
RecreatIOn & Park Dlstnct.
') Mill Levy LimitatIOn for Cabela's Store Property The tax levy applicable to the
Subdlstnct shall be capped at 2 mills as long as the Cabela's Store Property IS owned by
Cabela's Retail, Inc or a related entity; prOVIded, however, m any event the tax levy applicable
to the Subdistrict shall never exceed the mill levy prevailmg in the Prospect District generally
3 Prospect Dlstnct Boundanes To Be Unaffected bv Future InclUSIOns by Longs
Peak DIstrict. The partIes agree that If additional properties within the boundaries of Prospect
Dlstnct are subsequently included m the boundaries of Longs Peak District, such inclusion wJlI
not affect the boundaries of Prospect District.
4 Prospect District Boundanes To Be Unaffected by Annexations by the CIty The
parties agree that the City WIll not take any actIOn to cause the exclUSIOn from Prospect Distnct
(a) of any properties wlthm the Longs Peak Distnct and (b) any addItIOnal propertIes that are
wIthin the boundanes of Prospect DIstrict that the City may annex In the future.
5 RatificatIOn by Longs Peak Distnct. Cabela's agrees that upon the formatIOn of
the DIstrict, to cause Longs Peak District promptly to ratify this Agreement. Such ratIficatIOn
shall have the effect of makmg Longs Peak Dlstnct a party to this Agreement.
6 TermmatlOn of the Inclusion Proceeding Promptly after the executIOn of this
Agreement by the parties, Prospect Will cause its attorney to notify the Court that ItS Petition
under C R.S. 9" 32-1-307(4) for the Inclusion Within Prospect Recreation & Park District of
Certain Lands Formerly Excluded as Being Used Primarily and Zoned for Agricultural Uses
should be denied as moot, and promptly thereafter to furnish copies of the Order denymg that
petItIOn to all of the Parties hereto.
7 Term. ThiS Agreement shall be m force until termmated by the agreement of all
parties or until term mated by the dissolution of Prospect Distnct.
8 Severabilltv. If any proviSIOn in this Agreement is held to be mvalid or
unenforceable on any occasIOn or m any CIrcumstance, such holdmg shall not be deemed to
render the proVISIOn mvalid or unenforceable on any other occasIOn or m any other circumstance
or to render an) other proVISIOn hereof invalid or unenforceable, and to that extent the proVisIOns
of thiS Agreement are severable; proVided, however, that thiS proVISIOn shall not preclude a court
of competent Junsdlction from refusmg so to sever any provIsIOn If severance would be
mequitable to one or more of the parties.
ATTEST
CITY OF WHEAT RIDGE
By
City Clerk.
Mayor, City of Wheat RIdge
Date
APPROVED AS TO FORM
CIty Attorney
ATTEST
DISTRICT
PROSPECT RECREATION & PARK
Secretary
By:
Pnnt Name
Title
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 17
Series of 2006
TITLE:
A RESOLUTION APPROVING AN INTERGOVERNMENTAL
AGREEMENT ON ANNEXATIONS, INCLUSIONS AND TAX
LEVIES BETWEEN THE CITY OF WHEAT RIDGE, PROSPECT
RECREATION & PARK DISTRICT AND CABELA'S RETAIL, INC.
WHEREAS, the Prospect Park & Recreation District has petitioned the Jefferson
County District Court for inclusion of certain property, which property has recently been
annexed by the City; and
WHEREAS, the City has previously opposed that inclusion, and
WHEREAS, the City, the property owner, and the District have negotiated an
intergovernmental agreement, a copy of which is attached hereto as Exhibit A and fully
incorporated herein by this reference, which agreement addresses the issues of the
dispute between them, and
WHEREAS, the City Council wishes to approve the agreement.
NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that
Section 1. Intergovernmental Agreement Approved The intergovernmental
agreement between the City of Wheat Ridge and Prospect Park & Recreation District
attached hereto as Exhibit A is hereby approved
Section 2. Affective Date This resolution shall be effective upon adoption
DONE AND RESOLVED this
day of
,2006
Jerry DiTullio, Mayor
ATTEST
Pamela Anderson, City Clerk
..
ATTACHMENT 2
"A" denotes the location of the
new storm drain on Quay St.
that drains into a pipe which
runs under the back yard of
6925 W. 29th AVE AND THE ENTIRE
LENGTH OF THE CUL-DE-SAC
"B" denotes the undersized
make-shift storm drain which
receives water draining from
29th, Quay St.. and the cul-de-sac.
FIG.1
APRIL 10. l006
Photo Documentation of
Easement at 29th & Quay St.
Wheat Ridge, CO 80033
A CITY DRAINAGE PIPE RUNS DIRECTLY BENEATH A PRIVATE RESIDENCES' BACKYARD AND THE
ENTIRE LENGTH OF AN EASEMENT CREATING.
- A SAFTEY HAZARD BECAUSE OF UNDERSIZED MAKE SHIFT STORM DRAIN AT 29TH STREET
-RAPIDLY DETERIORATING ASPHALT SURFACE DUE TO 30+ YEAR OLD (LEAKING) PIPE.
-DAMAGE TO VEHICLES ENTERING CUL-DE-SAC DUE TO THE ELEVATED HEIGHT OF 29TH AVENUE
-POTENTIAL DAMAGE TO PRIVATE RESIDENCES IF SIGNIFICANT LEAK DEVELOPES
-POSSIBLE INJURY TO CHILDREN THAT RESIDE ON OR NEAR CUL-DE-SAC (10 CHILDREN)
-DRAINAGE FROM QUAY STREET, 29TH AVE., AND EASEMENT FLOW INTO SUB PAR
STORM DRAIN
-THE "CITY MAINTAINED AREA" FROM CENTER OF 29th IS NOT BEING MAINTAINED AT ALL
1
FIG.2
FIG.3
FIG.4
Figure 2 denotes the make-shift storm drain that
receives drainaoe from Quav St., 29th Ave. and
the cul-de-sac. This is a dangerous, sub-par
structure for such volumes of water and a hazard
for children
Figure 3 depicts the inadequate "repair'" made by
city workers when originally approached on the
hazard that this drain problem causes Note the
linear section of degrading asphalt just to the right
of the green paint.
Figure 4 illustrates the 10"diameter hole the city
created (and did not fix) when examining the new
sink hole in April of 2006 The shovel can easily
sink up to 18-24 inches with no resistance into the
soil.
'green paint is indicating the direction of the drain
pipe under our cul-de-sac as it heads North towards
the Quay St. storm drain.'
2
FIG.S
FIG.6
Figure 5 shows the level of 29th Ave. In
relation to the entrance to the cul-de-sac.
There is a 16" difference in elevation.
As 29th Ave gets resurfaced. the elevation
of our cul-de-sac gets lower
This is within the City Maintained
Area and needs to be maintained
by the city
This picture is looking east and also
shows the location where the Post Office
vehicles and trash trucks travel.
This is also where a small pond of water
and ice form due to inadequate drain pipe
sizing.
Figure 6 represents the angle that vehicles
must take when entering from the elevated
surface of 29th Ave. into the easement
Again, this is within the area which is to be
maintained by the city and continues to
damage cars as 29th Avenue gets
resurfaced.
Also visable in this image is the severely
inadequate concrete "patch" (8) placed
by the city last fall attempting to solve the
deteriorating surface around the
storm drain.
3
DRAINAGE MAP
PROVIDED BY
CHARLES H BRADEN
ENGINEERING TECHNICIAN
FOR THE CITY OF
WHEAT RIDGE
B
~
~
U
p:::;
~
H
P-4
,
\
FIG 7
~
<r:
:::::>
a
I t-IOIVl";C IN
-
"'I >tJ r H.VVt-.... (....Hr.
\.A'/l.~
Damage (0 Pri\ate Road h\ "tale Is Basis for Imerse Condemnation
1
FIG 8
U~_'_ ~_.__._--- -----~- -- -. I
I /Jesl'riptiol1 \ppcals cOUl1uphl.'lJ all award ll! J~Hnag..:s l\J the UW\1cr oj a pri\a\.: mad \\hn I
I sufti.:rL'u dJnw.gl.' to thl' road from 1I1lJergrllunJ cOIl~trul.:litlJl \\or~ d{l(lL' h\ tht: stall:.
I \uch damage is In''....rsc cnndcmnJtion. and the :-;tak rnust (ompcnsatc the propLTt\ i
owner lor the uamagl' sincl.' the road \\as not dedicated In ruhli.. use. II
[-Topic ~ -- --
Real and Personal Prnperl\ 11
II
Key Word,- I-minent !)IHl1<lln: IkdiCi.ltl\1Tl: 111\ cr'ie ( ondemnatitln :1
I'
- -- --- - - -- ~I
C.\ "t F. q \1 \1 \ I{ \ II
I II
, \ ick ,;\\ned all ofthc properl\ ahlllg a dead-end mad. 1:h,- \';llth ( ,m,lina r~epal11ll1
I filct.'
nf I ranSpOt1alilHl (l)() I \ hurl('J (';,mndc urainat!(' pipe.;,; umkr \ ick'~ road to hdp \\ ith I
drainage from l1earhy road \\or!.... I hI...' contractors improper!) put the pipl's Hilder II
\ {l:{.:'s pn'pcrty inst~ad \)t under the road. i}( n' condemneJ a 11\ e-j{)ot strip aJon~ tilL' I
I
road \\heTC the pipe \\as huried. and paid \icK '!;l".(JllO l"hc mad thell hq!an to
\.:oUapsc in phu.:l'";.. due to prl1hklll."i from the pipe",. j)( n refuseu to /1:\ the road. S(l
\ ick SUI..'U lor iJl\crsl' cLlllJt:lllflation Itlr Jarn<1gl' to the pri\"atc wad. The jur\ a\\arJt:d
\ ick S 1 '.Lch2. j)(J I appl..'akd.
- . ..' .. - ..m-l
Dt!d~ion \1Tirn1ed. Tht: iUf\ propcrh lkkrmin('J that the roaJ \\-as rri\;llt' and had ll('\cr hl'l'fl
Jl'Jicatcd to publi\.- use. I"n pl..'rkct a daim ;,)1' l.kJJcation 01 land, the state must shm,
thl' tl\\lkT.. clear inlL'nl It) deoicate thL' pnl(J\.:rt) HI pul1lic llse anlllllllst rm1perl\ al..TCpl 1
thc propat) rhat had nut occurred: lht: ....tatl' cannot simp'" dCl:lare D. road tn he rublic 1
I \\ithollt compensation. Imerse condemnation is an isslle 'ora illr; to determine as to I'
I the ll1ea.-;urc (It damat!('s' it i~ nnt a matter l..'nnlrollcd in detail h\ statute a... IS a \
I condemnatinn action~lIIl(.k'r I..'lllillt.'llt domain. Thl..' iur. proper!\ estimated the dalll3gl..' 1
lo \ Il.:h ~ road and propcrl\ from the lHlucrg.rotlnd drain pir...:~. \
- -... --- ..--- . --
CitatiO/l lie;" \ ',u/llh ( ,lrullllillJt'!!tll"l/lIt'fll O! !rUI1.\/'tlrldliuJ1. 'l~6 ~.I...::J 6q~ (( t .\pp.. 'd ~o(tll
-- -.
t
CASE STUDY BY WEST LEGAL STUDIES IN BUSINESS (1997-2002)
VICK V SOUTH CAROLINA DEPARTMENT OF TRANSPORTAION, 2001
4
Hello.
Before I speak on the reason that brought me here, I want to take a
moment to thank the Mayor and Council members who signed the letter in
support of HB 1201, concerning an increase in the use of limited gaming
funds for tourism promotion. Havinq worked in the tourism industry for
the past nine years, I know that 6 of the top ten attractions for the
past five years are shoppinq-related. When Cabela's is built, I have no
doubt that it too will make the list of top attractions. In addition,
several local businesses would benefit from this increased fundinq as
well, including Valente's and Wheat Ridge Cyclery, whom I know are
members of the metro area tourism aqency. Thank you for supportinq it.
I want to again thank City Council, the Mayor and Public Works for
allowinq me to attend the March 20 meetinq concerninq public assistance
for private easements. I appreciated the advice and assistance that was
offered to me at that meetinq.
I just recently received the information from Mr. Paranto regarding
establishinq HOAs, however, another situation has arose with the
easement that I think further establishes the symbiotic relationship
between the City and the residents of this easement.
When taking out the trash the other day, my husband I noticed a
sinkhole on our street. As I previously mentioned in an e-mail to Karen
Berry, Terry Womble, Mayor DiTullio and Tim Paranto in December 2005,
there has always been a problem with drainage at the storm drain
located at the foot of the easement. I assumed the sinkhole was just a
result of this problem.
However, while looking in the hole, we noticed a large drain pipe about
12 inches in diameter. We had to wonder where this was cominq from, so
on April 1, my husband and I walked over to 30th & Quay, a cul-de-sac
located on the other side of our street easement. Sure enough, there is
n storm rlr~in thprr
On Monday, April 3, I spoke with city engineering technician Charles
Braden, who pulled a map of the drainage svstem around our
neighborhood. The storm drain at 30th & Quay empties into a pipe
directly under our easement. Much of the deterioration of the street
(broken up asphalt, dipping, etc.) that precipitated the need to repave
the street in the first place is, according to the citv's diagram,
directly above the pipe from the city.
Our neighbors who have lived on our street for 30 years, Mike and
Louise Maiers, were stunned when we showed them the map. Thev had no
idea the pipe ran under our easement and assured uS that there has been
no maintenance of the drainaqe system for the 30+ years that they have
lived here. We all can't help but wonder if the pipe is leaking and
therefore causinq our street problems.
On Tuesday, April 4, Public Works sent out a crew to evaluate the
situation. Althouqh they have not yet run the camera throuqh the pipe
to determine its wear, I am in receipt of an e-mail from Mr. Paranto
that dismisses the problem as a small hole. I think it is of note that
the small hole, which was approximately 3 inches in diameter, is now
about 10 inches in diameter since the crew dug up part of the easement
to determine the extent of the problem.
I think this situation warrants further action from the city. As I
noted before to our district I representatives, Mr. Paranto and Mayor
DiTullio, the residents of this easement are Wheat Ridge
residents who pay the same taxes, vote on the same qovernment officials
and tax increases, and perhaps have the same right to assistance from
the city, especially since the city benefits from the existence of our
easement for drainaqe of Quay Street.
My sincere hope is that this situation is the precipice for us to work
toqether to resolve both our easement and drainaqe system issues. I
would like to see this problem addressed in such a way that we don't
have issues aqain for another 30 years.
I believe you, City Council, will agree that this is no longer a
private easement problem, but a public/private partnership that should
be addressed by all parties involved.
I would like to thank this council for the opportunity to talk to you about some extremely
serious concerns and problems that I and the residents of the culdesac leasment where
Quay Street continues north of 29th Avenue. I will try to briefly outline this multi-faceted
Issue.
1. This culdesac was engineered and installed in 1968. Since then 29th Ave.
has been repaved many times without rotomilling it. This has raised the crown
of 29th Ave. much higher creating a very steep transition to the culdesac. This
has caused pooling of water during storms that does not drain away and causes
vehicles to drag bottom both leaving and entering causing damage and a
dangerous frozen pond during winter months .That has caused many cars
traveling on 29th Ave. to spin around and crash into poles and houses.
2. Many years ago the city installed a small inadequate drain and tied it into an
existing storm drain pipe that picks up a drain grate that all of the run off of Quay
St. to the north of the caldesac drains into. A make shift grate was put over the
culdesac drain opening that is not secured in any way and if flips over often times
when vehicles go over it. Not long ago a boy riding his bike on 29th Ave. ran the
front wheel of his bicycle into the drain when the drain was displaced. Fortunately
he survived with only a skinned up knee. This could have just as easily been a
crippling injury. The skirt of 29th Ave. has not been maintained nor paved in
more than 40 years.
3. Recently our neighbors Jill & David Strunk noticed a sink hole in the culdesac
about ten feet from the makeshift storm drain and notified the Wheat Ridge Public
Works Department. They came out dug some pavement above it, saw the ground
was soft and saturated and said they would have to run a camera through the
storm pipe to see if the approximately 50 year old pipe was leaking and causing
soil erosion under the culdesac. After doing this City Works advised Jill and
David that this was just a pothole and did not show much concern about it.
It concerned me that they could come to this conclusion with out even inspecting
the integrity of this storm pipe or drain. I subsequently called John Muhs of
Asphat Paving Co. for a second opinion. After evaluating the situation it was his
opinion that there were indications of soil erosion very possibly caused by a failed
storm pipe.
4. Knowing that there is a city owned storm drainage pipe is going under the entire
length of my yard and the length of the culdesac, I feel that the city of Wheat
Ridge has the responsibility of insuring that the storm drain and pipe does not
damage private property or continue to erode soil under the paved cu1desac. It
would be futile on anyone's part to improve this culdesac with the questionable
city infrastructure under it. All Four taxpayers of this culdesac would like to see
all these problems solved and the deteriorated asphalt pavement of the culdesac
replaced.
5. I think a viable solution to this problem would be that the City of Wheat Ridge be
agreeable to form a partnership with the taxpayers impacted by all of these
problems, help us solve them, and that all parties assume a fair share of the costs
incurred.
q - / (.) ). rJD ("
(lj0Ui~~) /;/~>0
(PfJ.J, /) LV :29/T; ;!()e
1-1 ;I(';4/I( I)b e C..) c?cJu33
GENERAL AGENDA ITEM COMMENT ROSTER
THOSE PERSONS WHO WISH TO SPEAK IN FAVOR OF. OR IN OPPOSITION TO. A
PUBLIC HEARING. MUST SIGN THE APPLICABLE PUBLIC HEARING ROSTER.
NAME
ADDRESS
AGENDA ITEM NO.
1eNl 2
l;
CITIZENS' RIGHT TO SPEAK
DATE: April 10, 2006
ANY PERSON MAY SPEAK ON MATTERS OTHER THAN AGENDA ITEMS FOR A MAXIMUM OF
THREE MINUTES, UNLESS ADDITIONAL TIME IS GRANTED BY AGREEMENT OF
COUNCIL.
EACH SUCH PERSON MUST SIGN THE PUBLIC COMMENT ROSTER, STATING NAME,
ADDRESS, AND TOPIC OF COMMENT. PLEASE PRINT1!1!!I!1
NAME
ADDRESS
TOPIC
Sl.PL I W, '3 t.1"" PL
}fvu..s ih-
~J~
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