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HomeMy WebLinkAbout08/07/2006 STUDY SESSION NOTES August 7, 2006 - 2 - ~rYiW, ~~. ~~~~ ~ ~~~ CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO City Council Chambers 7500 W. 29th Ave. August 7, 2006 Mayor Jerry DiTullio called the Study Session to order at 6:08 p.m. City Council Members present: Karen Berry, Terry Womble, Wanda Sang, Dean Gokey, Karen AdaITIs, Mike Stites, Larry Schulz, Lena Rotola; Also present: City Clerk Pam Anderson; City Treasurer Mary Cavarra, Randy Young, City Manager; Patrick Goff, Deputy City Manager; Alan White, Director of Community Development; staff AGENDA APPROVED as printed. Item 1. REPORTS Staff Reports. Randy Young distributed a draft resolution regarding a proposed approval of a loan application in the amount of $3,000,000.00 with the Colorado Infrastructure Bank fpr the purpose of funding the 40th Avenue underpass at Interstate 70. Discussion followed. Consensus was carried to bong the proposed resolution forward at the next Regular meeting. Patrick Goff, Deputy City Manager and City Clerk Pam Anderson gave a legislative update on the implementation of the new Identification reqUlrement stemming from the Special Session of the Colorado General Assembly. Outside Agency Reports Council President Mike Stites announced the joint meeting With the Mayor and City Council of Arvada on September 5th at the Arvada Center STUDY SESSION NOTES August 7, 2006 - 3 - Item 2. Ballot Issues Patrick Goff introduced the item. City Couneil discussed the proposed ballot imtwtlves regardIllg retention of excess Tabor revenues and ehmination of the Tabor revenue hmIt. Discussion followed includmg the possibilIty of earmarkIllg. Consensus was carried to earmark money to put mto the parks department to be channeled for the Wheat Ridge Foundation for the purpose of athletlc fields at Wheat Ridge High School. Item 3. General Government! Miscellaneous Budget Overview and Discussion Patnck Goff made a PowerPoint presentation regarding the General Government Budget, departments, strategIc plan and goals. City Council gave feedback and dIscussion followed. Consensus failed to increase the budget item for the Carnatlon Festival to the amount of $10,000.00. Recess was called at 8 10 p.m. The meetmg resumed at 8.22 p.m. Mike Steinke, InformatIOn Technology Manager, presented the IT Strategic Plan mcluding the goals, trends, and the IT survey, Item 4. Community Development Budget Overview and Discussion Alan White, Community Development Direetor made a PowerPoIllt presentation on the Commumty Development Budget. Included m the presentation was a discussion on the optlOns for a Rental RegistratIOn Program. DiSCUSSIOn followed. Mr. Gokey dIscussed the IllformatIOn provided m the packet regardmg the practices of rental registratIOn programs. Consensus was carried to Wait for 6 weeks or so until the PolIce ChIef presents the code enforcement topie for discussion, and include this item for diseussIOn. Item 5 was removed from the agenda. Adjourned at 9:55 p.m. The Study Session Notes are the City Clerk's record of staff direction and Council discussion of agenda items. No formal action may take place by motion at a City Council Study Session. STUDY SESSION NOTES August 7, 2006 - 4 - ..-' ). c- i4W (\ _ ~ q.L Pamela Y. Andersori City Clerk ' , P 4ndtM~ STUDY SESSION AGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO City Council Chambers 7500 W. 29th Ave. August 7. 2006 6:00 p.m. APPROVAL@: AGENDA Item 1. - Item 2. Item 3, Item 4. -Item 5. a) b) Staff Reports Outside Agency Reports Ballot Issues Type I General Government/Miscellaneous Budget Overview and Discussion Type 1/ Community Development Budget Overview and Discussion a) Rental Registration Program Type I NB~EoIIO\^' YP Chall~::; Buki Type 1/ '\2i h\i) m~ '-t'D '" -+v. <C 'J" "( (VI , City of Wheat Ridge Community Development Department Memorandum ~A 4U; --d~4AL-< c" 'If I . ~ J 0. '177 if. (fl. :: '.. . ~\ u' Fli I ~i TO: Jvlayor and City Councll FROM: Alan WhIte, Community De\elopment Dlrector( kR) Multi-famIly Housmg InspectIOn Program Sl'BJECT: D.\TE: August 2, 2006 ThiS IS an update to a memorandum presented to CouncIl as a staff report at the January 31, 2005 Studv SessIOn Background: As a first step m deslgnmg a multI-famIly housmg mspectlon program, It IS Important to kno\\ the potentIal number of Units needmg mspectIng. - Accordmg to City busmess lIcense records, there are 2.472 multi-famIly Units m 95 multI-famIly structures contammg 10 or more Units m the City Owners of structures with I (lor more Units are reqUired to obtam a busmess lIcense Accordmg to County data, there are 954 units m 168 structures contammg three to nine Units, From the 2000 Census we know that of the 14,559 occupied housmg Units m the City. 6,610 Units, or 4540 o. are renter occupied Subtraclmg the busmess lIcense and County multi-famIly Units accounted for, there are 3,184 rental Units that are not m slructures With three or more units, These Single family and duplex rental Units could be anywhere m the City and we have no record of their \\hereabouts The Census data would only help to IdentIfy the number of rental unIlS by Census tract. and not by address In dealing \\ Ith housmg condItIons currently. It has been our expenence that some of the worst IIvmg conditIons have been found m one and t\\o-famIl\ UnIts Staff has been mvestIgatmg programs other JunsdlctIons have Implemented regardmg rental housmg, Accompanymg thiS memorandum IS a chart summanzmg the programs of other cIlles. Note that many CItIes mltIate mspectlOns only on a complamt baSIS, Options Othcr than followmg our current practIce of respondmg to complamts, the programs of other JunsdlctIons seem to fall Into four general optIons for us to conSider m Implementmg our own program These optIons are descnbed belo\\, along With the pros and cons of each approach. Option 1: Status Quo As we currently do, we would respond to complamts received by neIghbors or tenants. Thls IS the least-cost altematl\e and probably the least effective m respondmg to condItIOns citYWide. Option 2: Registration of Rental Units ThiS optIOn 'Would require the owners of rental unIts to register WIth the City and pro\ Ide owners' and property managers' names and contact mformatIOn. ThiS would Simply be a registration program to create a database of contact information. When eOmplal:1lS or VIolatIOns anse. \\ e \\ ould ha\ e the names of the people to contact 10 remedy the vIOlatIOns. ThiS registratIOn \\ ould be In addItion to the bUSiness lIcense requIred for 10+ UDlt structures. Pro's . Relatively Simple to admmlster . 1\1lDlmal staff requirements (MIght need \/, time clencal help dependIng on \\ho IS reqUIred to reg I ster ) . Pro\ Ides property management InfOrmatIOn we don't have no'W 10 take care of problems If the owner IS out-of-state Con's . Doesn't proactIvely address problem properties Option 3: Registration Plus Inspection Report ThIS opl1cn \\ould rcqulre the owner ofa mulIl-family property (assumIng InItially thIS \\ould Include complexes WIth three or more units) 10 regIster the property and also pro\ Ide an InspectIOn rcport The Inspecl10n report \\ould be required to state that all umts and the structure mect the mInInlUm standards of the HOUSIng Code InspectIOns \\ ould be eonducted by Indl\ldual Inspectors or companIes hIred by the property owners. Inspectors \\ould be pre-qualIfied by the CIty to conducl such Inspecl10ns It would need to be deCided ho\\ often the InSpectIOn reports would need 10 be submItted Pros . Initially \\ e kno\\ \\ here the umts are because they are requIred to have a bUSIness lIcense or are part of the County data base 'Wc ha\c access 10 . '\0 additional Inspectors would need 10 be hired by the CIty · \\ e \\ ould ha\ e the abilIty to requIre registratIon at the same time of year for all properties, or they could be staggered throughout thc year · Thc cost to the City IS the leasl of all optIOns beSides OptIOn I . Might be self-fundIng WIth a hIgh enough reglstral10n fce Cons . We v,ould need 10 add at least a part time clencal pOSItIOn and pOSSible enforcement pOSItIOn, .., . UncertalDtv about enforcement -- what happens If an lDspectlon report Isn't submItted or If It reports unsatIsfactory condltlOns? There IS the potentIal for colluslOn between mspectors and owners u Inspectors "pass" properties so they're hIred agam, or owners hire or pay only those lDspectors who "pass" theIr properties. The program may not uncover all safety problems at complexes and may not result lD vIsible Improvements to the ex tenors of structures. ThiS would probably be a mlmmally effectIve program . . . Option 4:\: Registration Plus Inspection by City Staff In addItIOn to requmng registratIOn, the City v,ould hire a full-tlme lDspector{s) or contractor to perform InSpectlOns and proVide lDspectlOn reports for each property. Staff would follo\\ through on correctlDg VIOlations and court summonses. We would probably need a clencal pOSItIOn to handle all the papef\\ ork. Pros . . . . . Cons - . . . . . The CIty \\ ould control the lDspectlOn and enforcement processes, There IS no potential for collUSIOn between owners and lDspectors, There IS the potentIal for uncovenng real problems InspectIons could be staggered throughout the year ThiS IS probably the most effectIve option. Prohahly the hlghesl-cost optIOn. RC4ulres hmng mInimum of I 5 additional FTE to perform InspectIons and clencal worh. and do follo\\ -up The program prohably couldn't he self-funding \\Ith faIrly high regIstratIOn fees, The program may not resultlD \'Islble Improvements to the extenor of structures. OppOSition to InspectIons by owner and property management groups (4th Amendment Issues) Option 4B: Registration Plus Inspection by City-hired Firm Thc CIty \\euld hire a qualIfied firm to pro\ Ide all sef\lces reqUIred of the lDspectlon program, from conducting the inspectIOns The programs \\ould probably be most effectIve Ifrecord h.eepIng and folllm -up \\ ere done by city staff The CIty \\ ould need to go through an RFQ/RFP process to hire tht: riml to conduct the lDspectlOns, The firm \\ ould pro\'lde monthly or quarterly reports. Pros Cons . There is minimal potenlIal for collUSIOn bct\\een Inspectors and owners. . Tht:re IS the potentIal for uncovenng real prohlems . InspectIons could he done all at the same lIme of year, or staggered throughout the year 3 · AddlllOnal Clly staff would be reqmred for record keepmg and enforcement. . The CIty doesn't have day-to-day control over the prograITI, . Fundmg IS needed to hIre a firm, the cost may be greater than hInng m-house staff, dependmg upon the number of CIty staff mspectors. . It IS doubtful that the program could be self-fundmg without high fees and/or fines. . The program may not result m vIsible Improvements to the extenor of structures . OppositIOn to mspectlOns by owner and property management groups (4th Amendment Issues) Wllh any of the optIOns, the City wIll need to adopt an ordmance establIshmg the program, Pnor to draftmg an ordinance, the followmg questIons need to be answered , What are CouncIl's expectatIOns for the program') Is the goal to Improve the appearance of the property or to proVide safe, decent, and habitable liVing UnIts') Or both') Do \\ e stan With all rental units m the City or build up to that') Many of the \\ orst condlllons are Single famIly and duplex rentals. Ho\\ far do you want to go With enforcement') Do we take the owners to coun and receive coun-ordered abatement of VIOlatIons. or do we take actIOn to order the UnIts or building vacated') Should inspectIOns be reqUIred annually for all structures, be staggered to account for the age of the structure, or be based upon the eondltlon of the structure at the mltla! inspection') All of the options require some lc\ el of funding, Abatement wIll require a slgnI ficantly hIgher level of funding, What level of funding IS acceptable') Ho\\ WIll the program be funded') 3 4 5 4 C/) w ..... U ~ w :I: ..... o LL. o C/) :E <( ~ " o _0:: a.. z o to- U w a.. 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C C ,et: "if., ~- - C o .- '.... .... ,c,.) ll) .- ..... ,~ c.Il 'c.Il C ,.c S ~- .., c.Il Ill) > City of Wheat Ridge Office of the Mayor & City Council Memorandum TO: Mayor & City Council FROM: Pam Anderson, City CI@~ DATE: August 3, 2006 SUBJECT: Rental Registration Program Attached please find information submitted by Councilor Gokey regarding rental registratIon programs. - Rental Registration Overview Why have rental registration 1 Health, Safety, and Welfare for renters 2 Protect Landlords from renter abuse 3 Free up valuable City resources time in locating responsible parties 4 Help prop up real estate values in neighborhoods that have aged housing stock and upward mobil income housing 5 Provide a tracking data base for detecting problem properties - How does it all work? 1 ThiS IS the part that is already done for us Hundreds of Cities and numerous Counties and in one case a State have these regulations in place and have had for many years So you are able to see we are not the first. Initiating a program will take time and a long term commitment from all sectors and lowenng the Property Maintenance Standards down to single family residence's 2 Upward mobile Income people and people looking for there first home want to live in neighborhoods that will maximize there financial Investment. Many of the realtors I contacted say they have a difficult time selling home in neighborhood that have tiashy home around them What this mean In simple terms is the asking pnce has to lower to sell the property Through the process of determining the home value of other homes that will go on the market compansons are taken In thiS event to come up with selling prices for the property The land owner that lowered there price to sell there home starts slowly but surely drive the pnce of property downward 3 Wheat Ridge has a large number of rental properties somewhere in the neighborhood exceeding 40% This number IS not in line With nelghbonng communities What this means basically IS that 60% owner occupied home run the risk of there property being affected by thiS large number of rentals This does not mean in any way that all of the renters are undesirable or does it mean that all owner occupied home are In better condition then the rental units There are many factors that enter Into this concept but one thing seems for sure that If we as a governing body doesn't address this Issue It will not fix it's self 4 A fee would be required only to cover Administrative cost. These are Staff time, software and personnel overhead and expenses 5 Impact on Landlords would most likely be passed onto renters Rent on an apartment unit is running somewhere around 450 00 to 500 00 for a one bedroom unit. Just as an example 50 00 annual fees would roughly translate into 4 17 a month increase in rent. This would be less then 1 % increase monthly 6 HOUSing on the market that are affected by undesirable and poorly maintained exteriors and yards can drag the asking price down 10.00000 or more In some cases Given the average brick bungalow around 200,000.00 this would be a 5% decrease in comp prices (given there are no other factors involved) This means the next time comps are done for this size and style of house the set price will drop 5% This a substantial number that invites landlords to pick up property for a figure that make the rental market stronger and by our own figures we already have imbalance that IS unhealthy for a thriving City trying to attract upward mobile income families In closing we all have one thing in common on this issue and that IS we are all stake holders that have a sizable investment to protect in the community ThiS and any other effort would meet our goals and objectives that we set for our selves In the last five years we have tried to address this issue in other ways A program like this will take TIME to implement. This program would have many elements that need to be worked out but working together we can accomplish them - Frequently Asked Questions Page 1 of 3 Frequently Asked Questions 1 What was the purpose in creating such an ordinance? A, The Township recognized the need for an organized inspection and registration program for residential rental units in order to ensure rental units meet all applicable building, existing structures, fire, health, safety and zoning codes, and to provide an efficient system for compelling landlords to correct violations and maintain, in proper condition, rental property within the Township The safety of the tenants is paramount. 2 What properties are required to be registered with the Township? A All residential rental properties need to be registered The registration needs to be renewed each year ThiS includes any properties where an owner may live, but rents out rooms to individual(s) 3 What is the cost to register a property? A The cost to register a property is $15 00 per unit. Once a property has been inspected, and violations are found, the next year's registration would be $30 00 As long as a unit is in compiJance with this, and other Township Ordinances, the registration fee would remain at $15 00 - 4 How often will a unit be inspected? A Each unit shall be Inspected on a biennial basis That means once every 2 years If a unit IS in compliance, that unit will have its next biennial inspection waived If a complaint is filed with the Township and found to be valid, therefore making said unit not in compliance, the following biennial inspection shall not be waived Newly constructed rental units will have theIr first biennial inspection waived Each unit must be registered however, annually 5 Are there any properties exempt from inspection? A Rental units that were constructed pnor to January 1, 1990, shall be exempt from all biennial inspections until there has been a change In occupancy of the rental unit. New rental units (units 4 years old or newer) that have been issued a certificate of occupancy after October 15. 2000, shall be exempt from the initial biennial inspection If a valid complaint is not filed regarding the rental unit within the two years following the waived initial inspection, then the next biennial inspection of the rental unit shall also be waived 6 Are there exemptions for registration of a unit? A No All units must be registered each year at the Township Office with the Department of Planning and Community Development, Rental Housing Inspection Department. The registration form may be obtained at the Township Office, or online and mailed to the Township or dropped off 7 What is the process for registering a unit? http,/lwww altelco netJ-atsp/faq htm 8/1/2006 Frequently Asked Questions Page 2 of 3 A. A registration form and a tenant information form must be filled out, signed and returned to the Township office, attn Taml Arsenault. Forms may be obtained online, however forms will not be accepted unless they are signed Email-ed forms will not be accepted A form may be mailed to you upon request. Call or leave a message at (616)895-6295 ext. 34 The forms must be accompanied with the appropriate registration fee. It is $15 00 for Initial registration per unit, and $15 00 for each unit each year thereafter for those that are In compliance Units found in non-compliance will have a registration fee of $30 00 the follOWing registration 8 What is the basis for inspections? A. 1 A complaint is received indicating that there is a Violation of the standards or provisions of any Ordinance adopted by the Township or any state law 2 An observation by the Department of Planning and Community Development or Township Staff, Allendale Community Policing Officers, Allendale Township Fire Chief, or Ottawa County Sheriff's Department, of a violation of the standards or the provisions of any Ordinance adopted by the Township or any state law 3 A report or observation that a dwelling unit is unoccupied and unsecured or is damaged by fire 4 The registration or renewal and certification of a rental unit as required by the Rental HOUSing Registration Ordinance 2004-15 5 The need to determine compliance With a notice or an order issued by the - Township 6 An emergency observed or reasonably believed to eXIst. 7 A request for an inspection by the property owner 8 ReqUirements of law where a dwelling IS to be demolished by the Township or where ownership IS to be transferred to the Township 9 Will an owner receive notice for scheduled inspections? A. Yes For regular, biennial inspections, an owner will receive a reminder card 60 days in advance All appointments need to be made with Taml Arsenault, the Rental Housing Inspector at (616)895-6295 ext. 34 If any subsequent inspections are required, a reminder notice Will not be sent. 10 Are there penalties involved? A. Yes 1 If at any time an inspection is scheduled and the owner or responsible local agent fails to appear, an inspection fee shall be assessed against the owner and/or the responsible local agent, and no Inspection shall be completed until the inspection fee is paid in full http.l/www altelco net/-atsp/faq htm 8/1/2006 Frequently Asked Questions Page 3 of 3 2 If violations are found on any unit, and repairs are not made, a municipal civil infraction may be issued, subject to the procedures and sanctions contained in Ordinance No 1995-1 Please refer to the Planning and Community Development's Building and Zoning Home page under "see zoning ordinances" and go to Article 30 Increased civil fines (1 st=$50 00, 2nd=$250 00, 3rd=$500 00) may be imposed for repeat violations within a twelve (12) month period 11 What happens when a transfer of ownership occurs? A When there IS a transfer of ownership on any rental unit, and a current certificate of compliance exists, then the inspection shall be waived If there is not a current certificate of compliance, then an inspection shall be conducted within thirty (30) calendar days following the notification of the transfer of ownership as required by Section 4(c) of the Rental Housing Registration Ordinance No 2004-15 The Rental Housing Inspector needs to be notified and a new registration form needs to be filled out within 60 days of transfer of ownership, as well as notifying residents in each unit. If a transfer of ownership occurs and there is a current certificate of compliance on file. then the new owner will only have to pay the registration upon the expiration of the current registration It will still be required that the new owner fill out a new registration form 12 Can a unit be occupied without a certificate of compliance? A No No person shall lease, rent, occupy, or otherwise allow a rental unit within the Township to be occupied without first registering the rental unit, an Inspection is completed where reqUired, a certificate of compliance shall be Issued and posted on the premises, and all Imposed fees are to be paid in full - http.//www altelco netJ-atsp/faq htm 8/1/2006 Rental Registration cfl'fffergov.net r Search Search Engme Powered by Google - Select a Department - > Home :> Contact Code Enforcement > Common Violations/Complaint Issues > En,,;ronmental Enforcement .> Rental RegIstratIOn > Signs :1 Vehicle for Hire > Enforcement Options > FAQ's > Agendas - Page 1 of 1 ';.y \ '. (,,:"1:; tt~~ ~ ' ''';:;:--1IdI .. , t/~. -' r . - . - " - Rrsident Visitor Business , Hmp1o)"ft Rental Registration Collier County Code Enforcement has been deSignated by the Board of County Commlssl and the Community Development and EnVIronmental Services Director as the deSignee te administer the Rental Registration Program. Registration can be completed by complet,ng Application for registration at the Code Enforcement office or completed uSing the on-line application Registration must be made prior to the use or occupancy of any rental dwellll1g or unit. Submit an on-line Rental Registration application. View the informational letter to all owners of rental property herp The registration fee IS charged for each dwelling Unit associated With the property All rent units must be registered In Collier County and are to be renewed by June 30th of each ye, The follOWing fee schedule was adopted on Apnl15 2003 . $3000 Initial Registration Fee (per unit) . $2000 Renewal Registration Fee (per unit) . $1000 Renewal Late Fee per day (for payment made after 6/30 of each year) To read the ordinances associated With the Rental Registration Program view the fOlloWln, links . Ordinance Number 2004-58 Back to Top Last ReVISion date June 23 2005 sd Home j Jobs I Usmg Our Site I Contact Us I Disclaimer! Privacy Contacllhe webmaster for technical Questions about our web site Copynght to 2000 - 2004 Collier County Govemment. All Rights Reserved Usage IS licensed under the terms of the GNU Public License. Any other usage IS strictly prOhibIted http Ilco collier fl us/codeenf/RentalRegistration htm 7/27/2006 ~~/~_" "~I~~':,}~:(Sri:3j;;YY~OF;BI:G"\B' "E" ";A' './R"" ~.5L;<:A>K.. :"'7.E""'~~' .2:- l' '-" ~-":_ _ ,~. "-;., _ :"t .:~~~~'~': '. .;.. ,--,-,:; '__ .. C' -. -,,"'. - ,-- - ,';'> '. .~~- ._~',. ~- ,.::;--;, ~ ~'- ..""~-_... ...._~~:; ~~;;::~~~;;j^;~;;;;;I:~~~-;::- City H.u news BruiMSS FOR IMMEDIATE RELEASE APRIL 17, 2000 FOR FURTHER INFORMA TION Ranee Ruble, 909-878-3040 bblfilm@cityblgbearlake com Community CITY EXTENDS PRIVATE HOME RENTAL REGISTRA TION DEADLINE Vu;ton BIG BEAR LAKE, CA -- Time is ticking down for transient private home rental property managers, rental agencies, and owners who have not yet registered their properties with the City of Big Bear Lake The amended transient private home rental ordinance, which took effect on September 9, 1999, requires all private home rental properties within the City to be registered, inspected, and approved for occupancy The City recently extended its deadline for registration to June 9. 2000 -- The amended ordinance provides better regulation of private home rentals Among changes to the ordinance, maximum occupancy will be restricted to 16 people to prevent overcrowding On site parking of at least one parking space per bedroom will be required to deter street parking A sign attached to the home and VISible from the street will require posting of the name of the managing agency, agent. property manager, or owner of the home, telephone number where that party may be reached on a 24-hour basis, the maximum number of occupants permitted to stay at the home, the maximum number of vehicles allowed to parked on the property, and the telephone number for the City's Code Compliance DivISion The ordinance also outlines the requirements for bUSiness licenses, transient occupancy tax collection, and annual inspections The Issue of private home rentals had become an increasing concern to the City with the rise in the number of complaints over the last few years Complaints have included concerns about overcrowding, lack of parking, lack of a license to operate, and lack of maintenance in proViding safe and sanitary conditions The City amended the ordinance based upon input from rental agents, lodge owners, and the public http//'NWV'-I cltybigbearlake com/news/homerent.html 7/27/2006 Welcome to the City of Big Bear Lake Page 2 of 2 The City is encouraging all rental agencies, agents, property managers, and home owners with unregistered private home rentals to register their units and arrange for inspections as soon as possible By registering now, adequate time will be allowed for the inspection and approval of the units for occupancy prior to the June 9 deadline For questions regarding the transient pnvate home ordinance. please contact the City's Code Compliance Division at 909-866-5831 ### City Hall I Business I Community I Visitors News I Departments I Services I Contact Us I Home City of Big Bear Lake 39707 Big Bear Blvd/P 0 Box 10000 Big Bear Lake, Callfomla 92315 USA 909-866-5831 Fax 909-866-6766 cltymanager@cltyblgbearlake com Copynght C9 2000 City of Big Bear Lake, California, All Rights Reserved -- http //'INN'J cltybigbearlake com/news/homerent.html 7/27/2006 Kalamazoo City Web Site - Rental Registration Information & Application Page 1 of 3 Home 1 Help I Contact Us I Log In I!!I 3 3 3 3 3 3 Warning readfile(\City of Kalamazoo\lncludeFiles\GovQuickLinks.inc) [function readfile)' failed to open stream No such file or directory in 0:\ We bsites\Ka la mazoocity\government\departments\cp _rental_registration .ph p on line 93 Home > Government > Departments > CPO > Code Admin > Rental Registration . Navigate This Department Boards & Commissions I Code Administration I Economic Development Historic Preservation 1 Neighborhoods 1 Partners Building Community I Planning Online Applications/Forms Rental Registration Information & Application - The following information is provided to make you. as the owner and/or agent of rental property. aware of certain reqUirements regarding the rental inspection program By signing the Rental Registration Application Form, you are indicating you have read and understand this information Fees: The fee schedule for the Rental Inspection program changes periodically and is designed to encourageowners/agents to takegreater responsibility to certify properties in a timely manner by providing overall cost savings for well maintained and managed properties Qualifying properties RENEWING a certificate after January 1, 2004 MAYbe eligible for a Three Year Certificate of Compliance Annual Registration $100 per address + $1/per rental unit per year This Annual Registration fee must be paid at the tIme of mitial application and will be billed annually Certification Inspection Fees It IS less expensive to recertify your property PRIOR to certificate expiration ThiS may take some proactive planning by property owners The city will make every effort to send out a courtesy reminder to the owner or agent of record in plenty of time to comply with these time frames Inspections should be scheduled by calling 337-8026 Inspectors do not regularly schedule their own appointments For fees, see the Fee Schedule Complaint Inspections If the City receives a complaint from a tenant, or a complaint from the neighborhood regarding yard trash, porch violations, etc , and an inspection takes place http.llwww ci kalamazoo ml us/governmentldepartments/cp_rentaUegistration php 7/27/2006 Kalamazoo City Web Site - Rental Registration Information & Application Page "- of 3 resulting in a correction notice, a $60 complaint inspection fee will be invoiced Agent Requirements All properties in designated areas of the city must have a registered agent who is a real estate broker, real estate salesperson, attorney, or property management firm unless the owner IS acting as his/her own agent. Currently the Off-Campus Target Area is the only area that has been designated by City Commission where thiS IS a requirement. To find out if your property is in the designated Off-Campus Target Area, ask your hOUSing inspector or call 337-8026 Designation of a registered agent will be required at the time of recertification for all properties currently haVing a valid Certificate of Compliance Certification In order to receive your Certificate of Compliance, all previously inVOiced inspection and enforcement fees, back taxes and assessments must be paid to date Once it has been verified by Code Administration that fees are paid and assessments are current, and the property has passed Inspection, the Certificate of Compliance will be issued Acknowledgements: By signing the application and submitting to the City - . I/we acknowledge, as a rental property owner(s), that it is my/our responsibility to either act as agent or appoint a responsible local agent to ensure that the rental property is maintained and certified at all times . I/we acknowledge that it is my/our responsibility to inform the city in Writing on an Application for Rental Registration form of any changes to the owner's address and to proVide any change of information for the local agent. All owner address changes must also be made With the City Assessor . IMe acknowledge that it is ultimately my/our responsibility to schedule an appointment for a housing Inspection and any necessary relnSpectlons, even if I/we have a designated agent, and to complete all repairs necessary for the issuance of a Certificate of Compliance . I/we understand that renting a dwelling Without a valid certificate is a misdemeanor offense and may result in Enforcement Letters and/or an Appearance Ticket Issued through the Eighth District Court - Rental Registration Application (PDF) Transfer of Ownership (PDF) Transfer of Ownership Non-Complying (PDF) Churches City Services Entertainment & Arts Golf, Parks & Rec Government Meetings/Conventions Pro/Collegiate Sports View All http//www CI kalamazoo mi us/government/departments/cp_rental_registration php 7/27.12006 Kalamazoo City Web Site - Rental Registration Information & Application Page 3 of 3 Contacts Phone (269) 337-8026 @ 2004 City of Kalamazoo Privacy Policy I Policies I Disclaimers I - http.//www ci kalamazoo ml us/governmentJdepartments/cp_rental_registration php 7/27/2006 "0 :E :::r -0 en "0 a -. g a 6 a iil ro ~,ii5 :;: iil ;:l.='::J::1. ::1. ~ roO ~ ~ roO ro '< '<Ul.....oc.nUlQ o 3' ro ~ u:;: =r::r o::J :; ~ ~ ~ S" ~. 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'"' ~- '" ..; '- Rtfltal U~it Registration Page 1 of 2 Home Ask Saint Paul Contact Search Site Map www.cl.stpaul mn us 651-266-8989 Rental Unit Registration Residents Business Truth-In-Sale of Housing Program. What Property Owners Should Know Vacant Buildings. Excessive Consumption Explore Saint Paul Mayor City Council City Departments DWELLING UNIT REGISTRATION Neigh Hsg & Prop Imp How-to GUide Rules & Procedures (pdf: Truth In Sale of Housing Rental Units Property owners of one- or two-family rental dwellings must register these properties with the DiVISion of Code Enforcement unless Documents and Maps . the owner of the property or a member of the owner's immediate family (parent or child) lives at the property To register a rental dwelling unit, the owner of the property must complete and sign an application form (see the follOWing paragraph), pay the registration fee according to the schedule below, and submit it to The City of Samt Paul DIVis/on of Code Enforcement 16QO Wh,te Bear A venue North Saint Pwl, MN 55106 There are two Rental Unit Registration forms, one for Single Units and one for rental property owners with more than one rental building. Both of these forms are available for subscription to make sure you have the latest version. Vacant Buildings City Job Openmgs -- FEE SCHEDULE . Single-Family Rental Dwelling - $30 . Two'Famlly Rental Dwelling - $50 ThiS fee Includes the application and the first-year renewal fee Subsequent annual fees are $20 for Single-family dwellings, and $40 for two-family dwellings, Three-Unit and larger rental bUildings are reqUired to have a Certificate of Occupancy Rental dwell'ngs not occupied by the owner or their Immediate family which have one or two complete dwelling units and up to four additional rooming units ARE requited to be registered under thiS Ordinance Please note: This rental registration program is mandated by law. The buildings Will NOT be systematically Inspected unless the owner falls to properly register subject properties, thiS Registration Certificate is revoked, or If the property meets one of these criteria . The responSible owner has abandoned the property, . The ut",ty service has been shut off for 30 days because of nonpayment, . The Real Estate Taxes are unpaid and deltnquent, . A petitIOn IS filed With the City Clerk by the District Community Council requesting an inSpection, . If the (Ity has eVidence that serious Violations exist which constitute nUisance conditions, a publtc nUisance, or . An excessive consumption of Police or Code Enforcement service fees has http //WVNI stpaul gov/depts/code_enforcemenUrental_unit.html 7/27/2006 Rental Unit Registration Page 2 of 2 been imposed at the property This law was adopted by the City Council on May 12, 1999 (effective September I, 1999) It was the finding of the Council that rental dwelling units in one- and two-family dwellings which are not owner-occupied are in need of registration to promote and enforce Safety Code compliance, to 'mprove the maintenance and upkeep of such dwellings, and to avoid property detenoratlOn and blight, The fees collected by this registration program will be used by the City to process the applications, issue the Certificates, and pay for partial reimbursement of Code Enforcement Services for rental property To obtain a rental registration application form, you can contact us In a number of ways . By E-mail You may address mail to rentalregistratlon@ci.stpaul mn us We'll get back to you by this method with at least an Initial response as soon a, possible, usually within one working day (That's Monday-Fnday -- non-holidays) . Online Form - Online Comments 8< Questions Form . BV Phone - 651-266-1950 After hours you can leave a message If you want a response, we'll get back to you as soon as possible on the next bUSiness day . TOO - 651-266-8509 . FiJx-65I-266-I926 . Web - http:j jwww.ci.stpaul.mn.usjdeptsjcode_enforcementj . Mail - Property Code Enforcement Unit 1600 White Bear Avenue North Saint Paul, MN 55106 . Or walk in . The office IS open Monday through Fnday, 8 a m to 4 30 P m No appointment IS necessary - Search Site Index PoliCies & Practices Contact Us Home http Ilwwvv stpaul gov/depts/code_enforcementlrental_unit.html 7/2712006 Morris Housing & Redevelopment AL'thority - Rental Registration Fee Schedule Page 1 of 1 Rental Registration Fee Schedule Morris Rental License Fee Schedule - Effective 2004 - Numbcr of units I Fee I per building - I SIngle II $55 00 I I 1 II 6500 I I ~ II 7500 I ,1 I 4 II 8500 I I 5 II 9500 I I 6 II 10500 I r 7 II 11500 I I 8 II 12500 I L 9 II 13500 I L 10 II 14500 I I 1 ] II 15500 I I 12 II 16500 I I 13 IL- 17500 I I 14 II 18500 I I 15 II 19500 I I 16 II 205 VO I I 17 II 21500 ~ I 18 II 225 00 I I 19 II 235 00 I I 20 II 245 00 I I I 20+ II -'-1000 I 11,'me: ["tell! II'n'[1 II'lIng' I (h\llL'r Info I Re:glstrallonlnfl1 Re:ghlrallon lonn 1I'e:c' "chc'duk I ~Jr;Jnd\ Ie:\\ ! '\s~lste:d Llnng I Contact http.l/W'N'W CI morris mn us/hra/fee html 7/27/2006 The City of Plana, Texas Official Website Page 1 of 7 HO""'e l' Ne/,s Press Releases ,l 2C~Y3 J> P,anr Laur:::nes ReTl!3i Reg'strallon & InSDectlon Pilot Prcgiarr Piano Launches Rental Registration & Inspection Pilot Program For Immediate Release March 14, 2006 Contact Cynthia 0 Banner Director of Property Standards Phone (972) 941-5362 PIano Launches Rental Registration & Inspection Pilot Program In response to goals established by the Piano City Council, the pilot phase of the City of Piano s Rental Registration and Inspection pilot program IS underway The program has been established to proVide a systematic process of promoting the life, safety and welfare of Piano reSidents In rental dwelling units and to Improve the quality of housing In the City of Piano All multi-family dwelling complexes 20 years old and older With five or more rental units must register With the City by May 1 2006 Registration forms have been mailed to complexes meeting thiS crltenon and forms may also be downloaded from the City of Piano Web site at httpllwww plancDcCJrg/prop_stds A registration fee of $10 per unit that was approved by the City Council In November 2005 must be submitted With each completed registration - Property maintenance code Inspectlcns of all bUilding extenors all extenor and Intenor common areas vacant dwelling units and a comparative sample of occupied dwelling units upon receipt of consent by the unit S tenant or other recourse as prOVided by law are slated to begin shortly after the registration process deadline Inspection fees Will not be assessed for the Initial inSpection and first re-Inspectlon Inspection fees will be applied to subsequent re-Inspectlons reqUired to verify compliance of noted Violations Any questions or concerns regarding the pilot program should be directed to the Property Standards Department at (9721 941-7124 http//W'NW plana gov/News/Press+Releases/2006/pr031406 htm 2006 PIano Forester Encourages elt Cautious with F Banning Use 01 Combustibles SenIOr Center P 4th Annual ML~ Celebration The Great Back Count Piano City Offlc In Honor of Mar King Jr Day Piano Fire Chle' PreSidential Ap City Offers Corr Recycling KPB PrOVides Landscaping Fe HabItat Homes Workshop to Pr School Environ Clubs APWA Awards Accreditation tc Public Works A City of Piano W Prohibitions," I City of Piano C. 7/27/2006 Landlords ignoring law on registration Page 1 of 2 aZcentral Jobs I Cars I Real Estate I Apartments I S~oPPlng I Class',fled I Custor News I Sports I Money I Entertainment I Families I Health I Food/Home I Yes I Travel I Photo I Video! 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Print ArtIcle ..Emali Article " Most Popular " Bigger Type "Smaller Type Pho Landlords ignoring law on registration Edythe Jensen The Anzona Repu~lIc Oct, 17 20051200 AM Anzona is the only state in the nation to require rental-property registration, but Maricopa County officials suspect that more than half of the Valley's landlords aren't obeYing the law Since most Valley cities collect sales tax on rent and look to the registration for tax audits, many are encouraging homeowners to snitch on their rental neighbors as the number of investor-owned properties Increases, The problem is so Widespread that the Anzona Department of Real Estate IS asking agents to report associates who encourage investor clients to hide rental status by lYing on property documents aover.Jsemen! The 6-year-old state rental-registration law IS designed to prevent blight. Identify owners and agents and ease tax collections But Joan Blackburn support-services manager for the Maricopa County assessor, said that among about 780 000 reSidential parcels in the county 100 300 are registered as rentals She suspects that as many as 160 000 others are unregistered, based on dIfferences between properties' addresses and mailing addresses of owners And she admits to reporting unregistered rentals In her own Glendale neighborhood County Assessor Keith Russell has said hiS office doesn't have the staff to check Individual sales to be sure the addresses of buyers match that of the property and to determine that occupants aren't family members of owners not renters, Cltres, not the county stand to lose sales tax revenues on unreported rentals, and many are taking on the burden of dlscovenng them PnoenlX, Mesa, Chandler Scottsdale Tempe and Glendale have programs that audit county property records and scout neighborhood "for rent" signs They also urge reSidents to call to report rentals they suspect are unregistered Terry Fernberg, preSident of the Phoenix-based ArIZona Multihouslng Association, which represents rental owners, said out-of-state Investors might be in violation out of ignorance, not intention That's because Anzona IS the only state With mandatory rental registratron However, "J don't doubt there are some Intentional tax-evasion strategies," he said, Landlords are also challenged by different rental-tax rules in the Valley's cities, said Steve Urie. a property manager and Gilbert Town Councilman, Some, like Chandler, reqUire taxes on the httpl/'N'W'N azcentral com/home/hb1 01 /articles/1 017rentals 17side-CP html 7/27/2006 Landlords ignoring law on registration Page 2 of 2 Classified Moving GUide Housing Guide Home Sales Home Values first rental; others, induding Phoenix and Mesa don't tax rent until an investor owns three or more rentals in Arizona, The state Department of Real Estate is starting a drive to stem criticism of Investors and increase compliance with rental-registration laws, said spokeswoman Amy Bjelland Earlier this year it Issued a plea to agents to turn in counterparts who encourage clients to lie to avoid rental taxes The agency threatened to diSCIpline such agents, but no action has been taken. files show SITE MAP azcentraLcom main I news I sports I money I entertainment I familIes I anzona travel gUIde I he I vIdeo I shoppmg , espanoll weather I classified I Jobs I autos I real estate CUSTOMER SERVICE terms of service I contact The RepUblic I subscflbe to The Republic I Newspapers your communtty I about The Republ,c I Jobs at The RepublIc I Jobs at KPNX- TV I about KPNX,TV PARTNERS USA Today I Gannett Co Inc I Jobs CareerBuilder com I Cars cars com I Apartments apar Shopp'ng ShopLocal com 1I':f.l(t~ Network Member Copyright ~ 2006 azcentral.com, All fights reserved, '1'.. , .._~~~."l"':'~:"'~-::"7:"1:_""""~'~Tr-'--'" - ~ - ~.' ~~,_....~.. ....~.."...r ~",-~ ___.~ y~.. ~ ~.-,..... .-___~ -~~:_'.~~..,.".-._,..~"'_...,. _......--.~_ . ,,~' '. ~ ': . -' " ~". '.' \ ~ - . :,< -- http IIwwvv azsentral com/home/hb 10 1/artlcles/1 0 17rentals 17side-CP html 7/27/2006 -- Email concernedlandlordsilllyahoo.com ;. Home News Items: > Who We Are Mayor refuses to comment on whether Marietta will rethink rental ordinance (6- 18-04 MOl) By Robin Yamakawa The Marietta Law Why Get Involved? MARIETTA - A second group of Marietta landlords filed a lawsuit against the City of Marietta asking a judge to declare the city's rental ordinance illegal News Items The suit claims the city's ordinance requiring landlords to register their rental properties as businesses and submit to inspections is a violation of state law and the U.S Constitution - points similar to those raised in the first lawsuit. Hot Topics Resources / Links The Georgia Association for Apartment Justice and 246 Chestnut Hill Asset Investors LLC filed the suit. Donations The plaintiffs also claim, among other issues, that the ordinance should be deemed invalid because two of the council people who voted to approve the ordinance - Betty Hunter and Philip Goldstein - should have recused themselves from the vote because they are landlords, a conflict of Interest under Georgia law Contact I Feedback "The City of Marietta ordinance requires registration and a registration fee, and that is in direct conflict with a state law passed last year," said Ken McCullough, the Atlanta attorney representing the plaintiffs The second suit was filed in Cobb County Superior Court on June 9 -- That was one day after the first laWSUit was filed and the day before Cobb County Superior Court Senior Judge Watson White sided With the plaintiffs In that suit, slapping the City with a temporary restraining order forbidding them to do Inspections No hearings have been set in either case McCullough said the Georgia Association for Apartment Justice is a group made up of about 12 to 15 people who own apartments in the City of Manetta Chestnut Hili Asset Investors own Chestnut Hill Apartments on Chestnut Hill Road "Our group had talked some with the City (of Manetta) and thought we were making some progress, and we were Informed by the mayor that they were gOing to go ahead With enforCing the ordinance," McCullough said Mayor Bill Dunaway said Thursday that he was unaware of the lawsuit. http.l/www concerned landlords org/news/mayor _refuses _ comment_on _rethinking 8/1/2006 The Association of Concerned Landlords Page 2 of 2 When asked whether the city was considering trying to come to an out-of- court resolution now that a second lawsuit had been filed, he referred comment to city attorney Doug Haynie. Haynie's office said he was unavailable for comment Thursday This is not the first time the Georgia Association for Apartment Justice has filed a lawsuit against a city The group has a lawsuit pending against the City of Roswell regarding their rental inspection ordinance Roswell enacted its ordinance in 2003 after a few years of code enforcement sweeps turned up concerns ranging from rodent infestation to tenants running restaurants out of their apartments. Unlike Marietta's ordinance, Roswell's only applies to apartment complexes and does not Include single-family residences or duplexes, As of Thursday, both McCullough and a representative from the Roswell legal department said the plaintiffs and Roswell had reached an agreement that the lawsuit would be dropped in exchange for a more lenient rental ordinance According to Cobb County Superior Court Judge Rob Flournoy, the two laWSUits against Marietta could be consolidated For consolidation to happen, either the plaintiff from one of the cases or the City of Marietta would have to request It. - Then all parties from both suits would have to agree and the Judge would have to make a ruling for consolidation, Flournoy said rya ma kawa@mdjonline.com http.llwvvw concernedlandlords org/news/mayor _refuses_ comment_on _rethinking 8/1/2006 The News-Gazette com Rental registry proposal irks Urbana landlords Page 1 of 2 (tfJ.e Nenrs-01JSl~eflecom Rental registry proposal irks Urbana landlords By Mike Monson Saturday July 8, 2006 URBANA - It's Just a draft ordmance, subject to future changes, But a proposed rental registration and systematic inspection program m Urbana IS already drawmg heat from landlords, The Urbana City Council, as the committee of the whole, will discuss the draft startmg at 7 p,m, Monday at the Urbana City Buildmg, 400 S, Vme St. Gordon Skrnner, Urbana's buildmg safety diviSion manager, said the draft "is not a formal proposal" at thiS point, "It's an mitlal draft," he said, ''The mayor plans on public heanngs and considerable discussion with the City council." A formal proposal could come In August, ~Ie said, Mayor Laurel Prusslng could not be reached for comment Friday The proposal has come out of the Neighborhood Safety Task Force that Prusslng chairs, She pledged to implement a rental registration program when she ran for mayor last year The program would apply to all rental units m the City, rncludmg Single-family homes and duplexes, It would reqUire all landlords to register their property with the city beglnnrng Oct, 1 Each registration would be valid for one year and expire on Sept. 30 The draft states that the goal of the program IS to be self-supporting, with landlords to be charged a two-tiered schedule of registration fees: one for Single-family homes and duplexes, and the other for multrfamlly rentals, A specific fee schedule IS not mcluded, - "Fees shall be set for registration, failure to register, failure to appear for Inspection, and subsequent relnspectlons of rental propert.es which fall to meet City codes," the draft states, Dan Hamelberg, prrnclpal owner of the UnIverSity Group, whIch rents more than 1,000 apartments in Champaign-Urbana, said hiS biggest objection to the ordinance IS the registration fees, ''The City of Urbana wants to set up a brand-new bureaucracy," he said, ''The new part IS they want to charge the landlords for the Inspections, I don't think that's fair or eqUitable, I think they should absorb it mto their own budget. "You're welcome to come mto my apartments, but stay out of my pockets: he said, Urbana now does systematic mspectlons of apartments Without charging any fees, But the city doesn't have many mspectors and It usually takes several years to mspect the entire City Hamelberg said that If the proposed registration fees are set too h'gh, they Will be passed along to tenants m the form of higher rents, "It's another anti-bUSiness act, m my opinion, and I hope It will be carefully conSidered, and amended, by the city council," he said, Former Urbana Alderwoman Esther Patt serves on the NeIghborhood Safety Task Force, She is also coordmator of the Tenant Union at the UniverSity of I1lrnols, "Some of the people m the Southeast Urbana Neighborhood ASSOCiation feel that better apartment management would reduce some of the mCldents of CrIme in their apartment complexes," Patt said, when asked how the rental registration Issue came out of a neighborhood safety task force, Patt said she IS pleased, m partICular, With two aspects of the draft ordinance: - That, for the first time m Urbana, the ordmance would make rental homes and duplexes subject to systematic inspection, - That the ordinance would subject landlords to a minimum fine of $300 for Violations, and to a minimum $600 fine if a http II'WINW news-gazette com/news/prinU2006/07/08/rentaUegistry _proposaUrk. 7/27/2006 The News-Gazette com' Rental registry proposal irks Urbana landlords Page 2 of 2 violation continues for more than 14 days after a deadline imposed by the city Those provisIons are much stricter than current city code, she said. The draft ordinance says, in its initial paragraph, that there is a growing number of residential rental properties in the city and that "some of these properties are in a declining state of maintenance: creating a need for an enhanced systematic inspection program, Find this article at: http://www.news-gazette.com/news/ 2 0061 07 I 081 renta I_reg IStry Jlroposa 1_ irks_ u rba na _land lords Comments a:hc ~ClDS-(fi'E1;::CUC.com The Ease Central 11Imols Online News and Ad....ertls'ng Source Contents of thiS site are @ Copynght 2006 The News-Gazette, lne. All nghts reserved, - http.I/'/VINW news-gazette com/news/print/2006/07/08/rentaUegistry yroposaUrk 7/27/2006 ARTICLE XVI. RENTAL DWELLINGS Sec. 14-516. Applicability of article provisions. The provIsIons of thIs artlcle shall apply to all rental dwellIngs/unIts withIn the town excepl those such as hotels. motels and roommghouses which are IIeensed pursuant W other ordmances. (Code 19R6. ~ 12-341) Scc. 14-517. Dcfinitions. The follov. 109 words. tem1S and phrases. when used 10 thIS artIcle. shall have the meanIngs ascribed to them 10 thiS sectIOn. except where the context clearly mdlcates a different meanIng: Registrar means Ihe buildmg Inspector of the town. Rental dwell 109 means any enclosed space whIch IS wholly or partly used or mtended to be Llsed for occupants who are pay 109 rent therefor Renlal unit means any room or group of rooms localed wIthIn a rental dwellIng and fonnmg a smgle habIlable unit for IIvmg and sleepmg by occupants who are paymg rent therefor (Code 19R6. ~ 12-342) Cross references DefinItIOns generally. ~ 1-2. Sec. 14-5111. Regist ration. - (a) ReqUired. No renlal dwellmg;unIl shall be let. leased or otheffilse pen11llted to be occupied. 10 whole or 10 part. by a tenant for reSidential anltor dwellmg purposes unless and untillhe record owner has registered such property WIlh the build 109 mspector (b) Form, The renlal registration form shall mdlcale the tax assessor's plat and lot number. address of the rental d\\ ellmg, unIl. the number of rental dv. ellmg unIlS therem. the name and permanent mailmg address of the record owner. and the usual perIod of occupancy by lenants (summer. September to June. or other) (c) F II 109 date. tenn On or before December 3 I of each year. the record owner of the rental dwellIng/unit shall file the compleled rental reglstrallOn fonn WIth the registrar. v. hlch registratIOn shall be valId for a one-year perIod from January I to Deeember 31 of the follov. 109 year I f the property IS registered dunng the calendar year, the registratIOn shall be valId until December 31 of that same veal' (Code 19X('.~~ 12-343--12-345) Sec. 14-519. Posting of notice by owner. The record owner shall post m plam VIew, m a conspIcuous place wIthm the rental dwelhng;unlt. a notIce contaIning the ordmances of the town With regard to the dog leash lav., trash disposal. wmter automobIle parkmg ban, parkmg restnetlOns, nOise ordInance. d\\ellmg occupancy limits, and any other perllnent ordmance or law whleh the council ma) deem appropriate from lime to tIme Such notices shall be avaIlable at the office of the registrar The record owner or any person m control or possessIOn of said rental dwel IIng/unll subject to the prOVIsions of thiS artIcle, shall cause a copy of the current kase and registratIOn form reqUired b) thiS article to be posted or affixed to the mSlde of thc primary access door to saId renlal dwellmg/unlt so as to allow the lease and reglstrallon form to be readily avaIlable for mspeclion by pohce, zonmg. buIldmg. or mmlmum housmg offic13ls of thE' Town of Narragansett. (Code 19S6. ~ 12-340, Ch. 844, ~ 1,3-1\-2004) Sec. 14-520. Penalt) for violation of article. Record owners v. ho Violate the proVISions of thIS article shall be subject to a fine per day nOllO exceed the maximum allowable In Narragansett MUniCIpal Court. Each and every day the dwelling Unit IS not regIstered shall conslltute a separate VIOlatIOn (Code 19S6. ~ 12-347, Ch. S44. 91. 3-S-2004) Sec. 14-521. Fee. ,- T(1 defray the cosl of Impkmenllng and overseeIng compliance WIth thiS article. there shall be a registratIOn fee of S I 000 for each bedroom w Ithm a remal dwellmg, unIt covered under the proVISions of thiS arlick (eh S4.... ~ I. :I-S-200...) Sl'C. 34- 1 69. Sleeping space per person. Lv cr: room many roommg Unll occupied for sleeping purposes by one person shall contam at least 70 square feet of floor space. and cvery room occupied for sleeping purpo,>c,> by more than one person shall contam at least 50 square feet of floor space for each occupant thereof In type A rooming unlls conslstmg of only one room, the mIDlmum floor space shall be 120 square feet for the first occupam and 50 additIOnal '>LJuarc feet for the sccond occupanl thereoi" Rental Registration cafffergov.net [Search Search Engine Powered by Google - Select a Depa rtment -- > Home :> Contact Code Enforcement )- Common Violations/Complaint Issues ,. Environmental Enforcement )> Rental Registration > Signs , VehiCle for HIf~ > Enforcement Options ) FAO s > Agendas - Page 1 of 1 .j:J -: -. '.-~,_. tr.:~~ z ~ .' - I " . . .- ," ',i';.'=:; 1I8fI" r . / . "'~ - ; -, .. ~-...""". -..--..!'" Rrsident Visitor Business F.mplo)'ft Rental Registration Collier County Code Enforcement has been designated by the Board of County CommlsSI and the Community Development and EnVIronmental Services Director as the designee te adMinister the Rental Registration Program Registration can be completed by completing Application for reglstrat'on at the Code Enforcement office or completed uSing the on-line application Registration must be made prior to the use or occupancy of any rental dwelling or unit Submit an on,line Rental Registration application. View the informational letter to all owners of rental property here The registration fee IS charged for each dwelling unit assOCiated With the property All rent units must be registered In Collier County and are to be renewed by June 30th of each ye; The follOWing fee schedule was adopted On Apnl 15 2003 . $30 00 Initial Registration Fee (per Unit) . $2000 Renewal Registration Fee Iper unit) · $10 00 Renewal Late Fee per day (for payment made after 6/30 of each year) To read the ordinances assOCiated With the Rental Registration Program view the followln, links . Ordinance Number 2004-58 Back to Top Last RevIsion date June 23 2005 sd Home 1 Jobs I Usmg Our Site I Contact Us 1 DIsclaImer I Pnvacy Contact the web mas fer for techmcal questIons about our web site Copynght iC 2000 . 2004 Colher Cnunty Government All R'ghts Reserv<>d Usage IS licensed under the terms of the GNU PubliC License Any other usage IS stnctly prohibited httpl/www CO collier fl us/codeenf/RentaIRegistration htm 8/1/2006 COLLIER COUNTY CODE ENFORCEMENT COM\1UNlTY DEVELOP\lENT Al\D ENVIROI\MENTAL SER\'lCES DI\'ISIOI\ . 2~1I11 ,"" IIOf'cshnc Dr "oDb, Flnnda ,410-1 . 2,Y-1I1'-c4411 . F\\. c.">-1[I'.c'-1< Rental Property Owner; As the owner of reSidential rental property you are required to regIster that property with CollIer County A condItIOn of that regIstratIOn IS that the property must be mspcctcd to Insure It meets the minimum standards as set forth m Ordmance 2004-58 also known as the Property Maintenance Ordmance We request you contact thIS office wlthm 10 days of registration to arrange an inspection of the Intenor of the rental Units as provIde In sectIOn 7(6) of the Property Maintenance Ordinance If you have multIple Units at the same locatIOn the follOWing table applIes as to the number of units to be Inspected I to 4 units. all units Inspected 5 to 10 units, 50% of the Units Inspected 11 to 29 units, 20% of thc Units Inspected 30 to 49 Units. 15% of the Units mspected 50 or greater, I f one locatIon, 5% of the Units With a maxImum 20 Units - In thc case of 50 or greater Units, If the HOUSing OffiCIal finds one or more senous health, safety or habItabIlity VIolations In 5% of the Units. the OffiCIal may ask to mspect more units to a total of 1000/0 of the Units In the development community I fa \'lolatlOn IS found as a result of the mspectlOn you wIll be prOVIded a notIce of VIOlatIon WIth an order to correct You may have up to 30 days to correct any vIOlatIOns Fadure to correct any ViolatIOn may result In dady fines and the revocatIon of your rental regIstratIon. You will also be required to have an annual InSpcctlon until the Unlt(s) has been found free of \ IOlatllms for at least two (2) consecutl\'e years There IS an inspectIon fee of $200 per dwellIng unit due pnor to or when the mspectlOn IS perfonned An additIOnal re-Inspectlon fce of $50 may be due If any VIOlatIOn IS found and IS not corrected after the first re-Inspectlon Please contact the Propcrty Mamtenance SpeCialIst at 403-2440 to arrange an inspectIOn Fadure to contact thIS office could result m the rc\ ocatlon of your rcntal regIstratIon and fines may be Imposed. Page 1 of 2 Proposed ordinance would ensure that rental housing is well maintained - The New Hope City Council will consider the adoption of a new property maintenance and rental registration ordinance at the October 24 New Hope City Council meeting. More than 3,800, or nearly half, of the housing units in New Hope are rental housing Earlier this year, the City Council directed city staff to develop a program that would address rental housing maintenance issues on a regular basis to help ensure the quality of rental housing in New Hope Council and staff are currently working through the final details of a Rental Housing Inspection Program, which they hope to launch in January of 2006 An important part of getting the program up and running will be to ensure that all rental housing units - including single- family homes, duplexes, and townhomes, as well as individual apartments in larger multi. family complexes - have registEred with the city The proposed Rental Housing Inspection Program will involve thorough inspection of each single. family home, duplex, townhome, and multi'family rental housing unit in New Hope once every three or four years The purpose of the program is to make certain that all rental housing in the city provides tenants with a safe, sanitary, and well-maintained place to live, and that rental property does not have a negative impact on the surrounding neighborhood or inhibit investment in the community The city plans to adopt the International Property Maintenance Code with minor modifications to ensure that consistent, widely accepted standards are used to evaluate the maintenance of both rental and owner-occupied housing in New Hope. The goal is for the Rental Housing Inspection Program to be self,supporting, with revenue for the program coming from annual registration of rental housing units throughout the community The City Council and city staff are also considering a system of financial incentives for rental buildings that comply with the maintenance code and follow crime prevention strategies, and higher fees or fines for buildings that require more than two inspections or that fail to comply with maintenance code requirements The program requires owners of rental housing in New Hope to register their rental properties with the city Most multi-family properties, with four or more rental units per building, have already registered through the city's former Multi-family Housing Registration Program. The city will mail 2006 rental registration renewal materials to these property owners in early November Landlords of smaller rental properties - single-family homes, town-homes, and duplexes - have not previously been required to register These individuals should contact Pam Sylvester, Community Development administrative support specialist, at 763-531-5110 to obtain a rental registration application Rental property owners need to apply for a Rental Registration Permit for each property they own in New Hope and pay the appropriate fee by December 1, 2005 Owners who fail to register their rental property could be charged with a misdemeanor and subject to fines. http.l/www ci new-hope mn us/whatsnewIWN-Rental%20Housing%20Maintenance 8/1/2006 Definition of Family from City of Newberry's Zoning Ordinance - FAMIL Y: A person hvmg alone, or any of the folloWIng groups hving together as a smgle nonprofit housekeepmg umt and shanng eommon hvmg. sleep mg. cookmg, and eatmg facilItIes (a) Any number of people related by blood. mamage, adoption, guardianship or other duly-authonzed custodIa] relatIOnship, (b) Three unrelated people, (c) Two unrelated people and any children related to either of them, (d) Not more than nine (9) people who are (I) Residents of a "Home" as defined In SectIOn 6-29-770 of the South Carolina C;Jde of Laws. (ll) "Handicapped" as defined m the FaIr HOUSing Act, 42 use Sectlon 3602 (h) ThiS defimtIon does not Include those persons currently Illegally USIng or addlcled to a "controlled substance" as defined m the C onlrolled Substances Act, 2 IUS C SectIOn 803 (6) (e) Four or more people who are gramed a SpeCial Use Pemllt as a single nonprofit housekeeping unit (a "functional family") pursuant to the SpeCial Exception procedures outhned In the Zonmg Ordinance (I) ExceptIOns - The defimtlOn of "Family" does not Include a. Any soelety, clubs, fraternity, soronty, aSSOClatlon, lodge. combine, federatIOn, cotene. or like organizatIOns b Any group of mdlvlduals whose aSSOCiatlon IS temporary or seasonalm nature: and c Any group of IndiViduals \\ ho are In a group liVing arrangement as a result of cnmlnal offenses General Pro\'isions of Chaptcr 3 International Propert~ Maintenancc Code 301.1 The proVISIons of this chapter shall govern the mmlmum conditIons and the responSibilities of persons for mamtcnance of structures, equipment and exlenor properl )- 302.' Sanitation. All extenor properly and premises shall be maIntaIned In a c1can, safe and sanitary conditIOn ThIS also Ineludes unlicensed or inoperative vehIcles 304.' Gencral. The ex tenor of a structure shall be malmamed m good repair, structurally sound and samtary so as not to pose a Ihreat to the public health. safety or welfare. 305.1 Gencral. The mtenor of a structure and equipment therem shall be maInlamed m good repair, slructurally sound and m a sanitary condition, 307.1 Accumulation of rubbish or garhage. All ex tenor properly and premIses, and the mtcnor of evcry structure. shall be free from any accumulatIOn of rubbIsh or garbage 30N.' Infcstation. All structures shall be kept free from Insect and rodent InfeSlatlOn. All structures m whIch Insects or rodents are found shall be promptly extermInated by approved processes that will not be mjunous to human health. After extermInatIOn, proper precautions shall be taken to prevent remfestallOn. Definition of Family from City of Newberry's Zoning Ordinance FAMILY: A person hvmg alone, or any of the followmg groups hvmg togcther as a SInglc nonprofit housekeepmg UnIt and shanng common hvmg, sleepmg, cookIng, and catIng facIlItlcs. (a) Any number of people reiated by blood, mamage. adopllon. guardianship or other duly-authonzed custodIal relal1onshlP, (b) Three unrelated people: (c) Two unrelated people and any chIldren related to either of them, (d) Not more Ihan nIne (9) people who are' (I) ReSIdents of a "Home" as defined m SectIon 6-2\)-770 of the South CarolIna Code of Laws. (11) "Handlcapped" as defined m the FaIr Housmg Act, 42 U S C SeCl10n 3602 (h) ThiS definItIOn does not mclude those persons currentl) Illegally usmg or addIcted to a "controlled substance" as defined m the Controlled Substances Act, 21 U S C SectIon 803 (6). (e) Four or more people who are granted a SpeCIal Use PermIt as a smgle nonprofit housekeepmg unit (a "funCl1onal famIly") pursuant to the SpeCial ExceptIOn procedures outhned m the Zonmg Ordmanee (I) Excepl10ns - The definItion of"FamIly" does not Include a. Any society, clubs, fraternity, soronty. assoelatlOn, lodge. comb me, federal1on. cotene, or like organIzatIons, b Any group of mdlvlduals whose aSSOCIatIon IS temporar) or seasonal m nature, and c Any group of IndiViduals who are m a group IIvmg arrangement as a result of cnmmal offenscs General Provisions of Chapter 3 Intcrnational Propert~' Maintenanec Codc 3111.1 The prO\lslons of this chapter shall govern the mmlmum condItions and the responSlhIlItles of persons for mamtcnance of structures, equipment and exterIor propeny 3112.\ Sanitation. All exterIor propeny and premIses shall be maIntaIned In a clean, safe and sanItar;. condItion. ThiS also Includes unlIcenscd or InoperatIve vehIcles. 3114.\ General. The extenor of a structure shall he maIntaIned In good repair, structurally sound and sanItary so as nOl to pose a threat to the puhllc health. safety or wclfare 3115.\ Gencral. The InterIor of a structure and equipment thcreIn shall be maIntaIned In good repair. structurally sound and In a sanItary conditIOn. 307.\ Accumulation of rubbish or garhagc. All exterIor property and premIses, and the InterIor of every structure. shall be frce from any accumulatIOn of rubbish or garbage 311M,\ Infestation. All struclures shall he kept free from Insect and rodent InfestatIOn, All structures In which Insects or rodents are found shall be promptly eXlerminated by approved processes thai wIll not be InJUrIOUS to human health. Afler extermInation, proper precautIons shall be taken to prevenl reInfestatlOn. Rental Housing Registration Ordinance Section 1. Purpose and Intent. The CIty of Newberry recognIzes the need for a regIstratIOn program for resIdentIal rental unItS located WIthIn the CIty In order to Improve eomphance of rental umts wllh all applIcable buildmg, property maIntenance, fire, health, safety. and zonmg codes. and to proVide an eftielent system for compelhng both absentee and local bndlords to correct VIOlatIOns and mamtaIn, m proper condItIon, remal property wIthIn the Clly The CIty recogmzes that the most effiCIent system IS the ereatlon of a program requIrIng the regIstratIon of reSIdentIal rental umts wIthm the CIty as defined m thIS Ordmance Section 2, Definitions. As used m thIS OrdInance, the terms and words hsled below shall have the followmg meamngs, unless the context clearly Indicates that a dIfferent meamng IS Intended. - (h) (a) "Dwelling unit" means a buIldmg, or portIOn Ihereof, deslgned for oecupancy for resIdential purposes and havmg cookmg facIlllles and samtary facIlItIes. "Landlord" means any person who owns or eontrols a dwellmg, dwellIng unIt, or rental umt and rents such umt, eIther personally or through a deSIgnated agent, to any person "Owller" means the legal tItle holder of a rental umt or the premIses WIthm whIch the remal unit IS SItuated, "Owner-Occupied Rental ['nit" means a rental umt that IS m:cuplcd m whole or m part by an mdlvldual whose name speCifically appears on the deed for the property where the rental unIt IS located. "Person" means any natural IndIVIdual, fim1, partnershIp. aSSOCIatIon, Jomt stock Company. JOInt venture. publIc or pnvate corporatIOn or receIver. executor. personal representatIve. trust, lrustee, conservator or other representative appOInted hy order of any eourt. "Premises" means a 101, plot or parcel of land, IncludIng the buildIngs or structures Ihereon, whIch also mcludes dwellIng unIts and dwellmgs, "Rental unit" means dwellIng unIts or reSIdentIal structures contaInIng sleepIng unIts, which are leased or rented from the owner or other person In control of such unIts. to any tenant. whether by day, week, month, year or any olher term. The term does not Include hote!, mote!, dorm, medIcal or long term care facIlIties, hed and breakfast eSlablIshments and rental umts owned and admInistered by the Newberry Housmg Authonty "Responsible local agent" means a natural person havmg hIS or her place of resldenee or bUSIness offiee m Newberry County and deSIgnated by the property owner as the agent responsIble for operaling such property m complIance with the ordInances adopted by the CIty "Tenant" mcans any IndIVIdual who has the temporary use and occupatIOn of real property owned by anolher person m subordInatIon to (b) te) (d) (e) (f) (g) (I) that other person's title and with that other person's eonsent. for example, a person who rents or leases a dwellIng, dwellIng Unit, or rental Unit from a landlord. Section 3. Requirements. No person shall lease. rent, occupy, or otherwIse allow a rental unll within the City to be occupied. unless all of the following reqUIrements have first been met. ( I ) The owner of the rental Unit shall have reglslered the rental Unit with the BUIlding and Zoning Department by completing and filing a currenl regIstratIon fornl WIth the Building and Zoning Department. as proVIded In Section 4 of this Ordinance (2) All fees charged by the CIty for the regIstratIOn and busIne lIcense fees. I f applIcable, shall be paid In full Section 4. Rel!istration. No person shall lease, rent, occupy, or otherWise allow a renlal unIt \\ Ithln the CIty to be occupied without first reglstenng the rental Unit with the BuildIng and Zoning Department and deSignatIng a responSible local agent. (a) Re!:istration Forms. Registration shall be made upon forms furnished by the Building and ZOning Department and shall require at a minimum the follOWing informatIon, (I) (2) (3) The street address and lax IdentIficatIon number of each rental unIt. The number and type of rental units WIthIn the rental property at each street address, Name, reSidence address, telephone number. and where applIcable an e- mail address, mol-lIle telephone number, and faCSImile number of all property owners of the rental unItes), Name, reSidence address. telephone number, and where applicable an e- mail address. mobile telephone number. and faCSimile number of Ihe responSible local agent deSignated by the owner; ^ notarized onglnal LImited Power of Atlorney form naming the responSible local agent. The maxImum number of tenants permltled for each rental Unit, The name, address and telephone number of the person, If any. who holds a lIen on the rental Unit or the real property on which the rental Unit IS located The sIgnature of Ihe property owner / chIef executIve officer and the responSIble local agent, If applIcable - (4) (5 ) (6) (7) (X) (b) Accurate and Complete Information. All informatIon proVIded on the regIstratIon form shall be aceurate and complete "0 person shall prO\ Ide Inaccurate InfOrnlatlOn for the regIstratIOn of a rental Unit. or fall to proVIde the InformatIon reqUIred for such reglslratIOn. The regIstratIon form shall be ') sIgned by both the property owner(s) and the desIgnated responsible local agent. If applicable Where the owner IS not a natural person, the owner mformatlOn shall be Ihat of the presIdent, general manager or other chIef exeeutlve of the orgamzatlon. Where more than one person has an ownershIp mlerest, the reqUired mformatlOn shall be pro\lded for each such owner (c) Change in Registration Information or Transfer of Property, Excepl for a change m the regIstered loeal agent, the property owner of a rental unit regIstered with the CIty shall update regIstratIOn mformatlOn wlthm thirty (30) calendar days after any change occurs m the reglslratlOn 10 formatIOn , If the property IS transferred to a nev. owner. the ne\\ property owner of a registered rental umt shall register or update reglstratlon mformallon on Ihe rental umt WIthm thIrty (30) calendar days followmg Ihe transfer of the property Property owners shall notify the BuIldmg and Zonmg Department of any change 10 the deslgnallon of the regIstered local agent, mcludIng a change m name, address. e-mad address, telephone number, mobile lelephone number or facslmde number of the deslgnaled registered local agent withIn fi\e (5) busmess days of the change. - (d) Registration Term and Renewals. The initial regIstratIOn shall be reqUired by Apnl 15,2006 Registration of a rental umt(s) shall be effective for one year All regIstrations shall expire on Apnl 14 of each year There shall be no requirement that the property owner re-reglsler each rental unit v. Ith the BuIldmg and Zonmg Department on an annual baSIS. Renewals shall be automatic and Without the need 10 re-file reglstratlOn information proVide that Ihe mformatlon on file With the city IS accurale. all changes 10 mformatlon ha\e been reported pursuant to the requirements of Section 4 (c) and all fees eharged by the Clly for Ihe reglstratlOn and bus mess license fees. If applicable, shall be paid In full (e) Responsihle Local Agent. The rental property owner or deslgnated local agent. If applicable, shall be responSible for all of the followmg' ( I ) Operating the registered rental unit In compliance With all applIcable Clly ordmances. (::) Provldmg access to the rental unit for the purpose of makmg any and all mspectlons necessary 10 ensure compliance WIth the applicable CIty Ordmances. (3) Accepting all legal notices or ser.lce of process with respeet to Ihe rental unit. Section 5. Responsibilih for Properh \laintenance Codes Rental property owner(s) and or the responSible local agent, If applIcable, shall be solely responSIble for msunng complIance with all zomng, nUisance and propeny mamtenance codes IncludIng but not lImited to SIngle Family Oecupancy; International Property Mamtenance Code, Unla\\ ful AccumulatIOn of Weeds, Storage of Junk, Debns or Scrap, Unlawfully Abandoned VehIcles. AdditIonally. pursuant to 3 SectIon 5-25-1310 of the South Carolina Code of Laws (1976) as amended, all rental UDltS must be equipped WIth smoke detectors. FaIlure to abate vlOlatlOns after notice shall rcsult In enforecment aetlOn agamst the rental property Owncr( s) or responsible local agent If applicable Section 6. Acknowled2ement of Applicable Codes The rental property owner(s) and responsIble local agent, If applicable. shall be requIred at the time of regIstratIOn 10 sign a fonn aeknowledgmg the eXistence and aceess to CIty codes applIcable to the rental and mamtenance of resIdential properties and Ihelr responsIbIlities related to Said code sections, Section 7. "I,'otice Procedure Notices of VIOlatIOn to reglslered rental property owner(s) or the responsible local agent, I f applicable, shall be' (a) In wntlng and Include a deserlptlOn of the propcrty (b) Include a deSCriptive statement of Ihe violatIOn and requm:d correetlve actIOn, (c) State the complIance and appeal period described In SectIOn is (d) Be delivered personally or by first-class mall to the rental property owner(s) or re~ponsible local agent. If applicable. at the last address furnIshed as part of the reglstrallon process. (c) The City may elect but IS not reqUired to prOVIde supplemental notice by e-maIl and facsImIle - Section 8. Reduction in :"otice Requirements The standard notice, appeal and complianee periods stated In all property nlalntenance codes adopted by the City, Including the InternatIOnal Property Mamtenance Code, shall be reduced 10 seven (7) days for regIstered rental properties The only exceptIOn to thiS pro\ ISlon shall apply to NotIces of Condemnation proceedmgs, Scction 9. Inspections. The City of Newberry reserves the right to mspect renlal umls Nothmg m thiS section shall preclude the mspectlon of dwellmgs (a) Basis for J nspections. Inspections may be made to obtam and maintain compliance with the standards of thiS Ordmance based upon one of the follo\\ mg. ( I ) A complaint receIved by Ihe Building and Zonmg Departmenl or forwarded 10 the Bulldmg and Zoning Department by another City Department. mdlcatlng that there IS a potential violatIon of the standards or the provIsIons of any Ordinance adopted by the City; e} An onservatlOn by the Building and Zomng Department or forwarded to the Building and Zoning Department by another City Department of a 4 vIOlatIOn of the standards or the provIsions of any Ordmance adopted by the City; (3) A report or observatIOn of a dwellmg UDlt that IS unoccupIed and unseeured or a dwellmg that IS damaged by fire, (4) The registratIOn, re-reglstratlon and certificatIOn of a rental unIt as required by thiS Ordmance, (5) The need to detenmne complIanee WIth a notIee or an order Issued by the CIty: (6) An observed eonthllon or condition reasonably bebeved to eXist deemed dangerous to human bfe or publIc welfare; (7) Requirements of law where a dwellmg IS to be demolIshed by the CIty or where ownershIp IS to be transferred to the CIty (b) (I) (2) - (3) Inspection Procedures. If a baSIS for mspectlon IS establIshed under Section 9(a), the owner andor responsible local agent Will he notified m wntmg by the BuIldmg and ZOnIng Department of the deSired time and place of the mspectlon, In Ihe event that the alleged VIOlation appears to be a clear and Immment threat to human life. safety or public welfare as detem1med b) the BuIldmg and ZOnIng Department. the owner and/or responsible local agent wIll be contacted to schedule an Immediate mspeetlon. If code VIOlatIons are found 10 eXist. Immediate compllanee With adopted BuIldmg, Property Mamtenance, Zonmg or other applicable codes, wIll be reqUired, If Ihe alleged Violation IS not a clear and Immment threat to human life. safety or public welfare. the owner wIll have seven (7) calendar days to correct such VIOlation unless otheru Ise authonzed m wntmg by the CIty, after which a re-mspectlon or wntten venficatlOn from owner and/Or responSible local agent and complammg party Ihat the VIOlation has been corrected. wIll be reqUired Section 1 O. Fees. CIl) CouncIl shall establish by ordmance. pursuant to Section 6-1-330 of the South Carolina Code of Laws (1976) as amended. an appropnale fee for registration and mspectlon If applicable. Registered property owners shall be bIlled annually based on registratIOn mfomlatlon on file \\ Ith the CIl) as of December 31 No reductions m bIlled fees shall be made as a result of the faIlurl' of a property owner or responsible local agent In update Information as reqUired b) Section ..\ (b) and (c). The CIty reserves the nght. m addlt!on to the penalties proVided for m Section 12. to bill at a higher rale for any UnIt(s) not reported to Ihe Clly Section 11. :\laintenance of Records. ^" records. files and documents pertammg to the Rental RegistratIOn shall be mamtamed by the BuIldmg and Zonmg Department and made avaIlable to Ihe public as allo\\ed or rcqulred by State la\\ Scction 12, Penalt> . 5 Violatlon of this Ordmance shall be unlawful and an offense pUnIshable pursuant to Section 1-8., the General Penalty ProVIsions, and SectIOn 2-4., Issuance of Ordmance Summons, of the Code of Ordmances of the CJty of Newberry Section 13. Severability and Captions. ThiS Ordmance and the vanous parts, sectlOns, subsectlons. sentences, phrases and clauses thereof are hereby declared to be severable. If any part, secllon. subsecllon, sentenee, phrase or clause IS adjudged unconsUlutlOnal or mvaild by a court of competent JunsdlctlOn, the remamder of the Ordmance shall not be affected thereby The capllons mcluded at the begmnmg of each SeetIon are for convenIence only and shall not be conSidered a part of thiS Ordmance Section 14. Repeal. All resolullons, ordmanc<;:s, orders or parts thereof m confllet m \\ hole or in part with any of the pro\'lSlOnS of thiS Ordmance are, to the extent of such conflIct, hcreby repealed, Section 15. Administrative Liabilit). No officer. agent. employee or member of the City shall render hImself or herself person311y liable for any damage that may occur to any person or entity as a result of any act or deCISion perfonTIed m the discharge of hiS or her dUlles and responsibIlities pursuant to thiS Ordmanee. - 6 CHAPTERS IX & X NUISANCES AND OFFENSES ORDINANCE] 00 RENT AL REGISTRA nON .. Section 100.1. Purpose and Intent. Section 100.2. Definitions .. Section 100.3. Uniform Housing Code Adopted Section 100.4. Registration and Fees .., ..... ... Section 100.5. Display of License Section 100.6. Inspection; Right of Entry and Inspection..... ... Section 100.7. Health Department Inspection Section 100.S. Applicable Laws. Scction 1lI0.9. Termination of Registration Section 100.10. Criminal Background Checks... Section 100.11. Housing Advisory and Appeals Board 100-1 100. ] IOO.l I 00.3 100.3 I O()..'i I 00.5 IOO.h IOO.h IOO.h IOO.h 100.7 - !(Xl.O CHAPTERS IX & X NUISANCES AND OFFENSES ORDINANCE 100 RENTAL REGISTRATION Section 100.1. Purpose and Intent. Suhd. 1. Purpose The purpose of this OrdInanee IS to protect the puhlIc health. safety and welfare of the residents of the City who have. as Ihelr place of abode. a dwelling Unit. manufactured home. lot or room furnished to them for the payment of rental charges to another Suhd.2. Intent. It IS the Intent of Ihls Ordinance that a permanenl mode of protecting and regulating the liVing conditIons of these residents be established by providing minimum standards for cooking. heating ane sanitary equipment necessary to the health and safety of occupants of rental property by providing minimum standards for light and ventilatIon necessary to health and salety and by proViding minimum standards for the maintenance of rental property Suhd.3. Savings Clause WIth respect to rental disputes. and except as otherWise specillca:ly proVided by the terms of thiS ordinance. It IS not the intention of the City Council to Intrude upon the fair and accepted contractual relatIonship between tenant and landlord. The Council does not Intend to Intervene as an advocate of either party. nor 10 act as an arbiter. nor to be receptive to complaints from tenant or landlord which are not specifically and clearly relevant III the prm ISlons of thiS Ordinance In the absence of such relC\ancy With regard to renlal disputes. It IS Intended that the contractIng parties exercise such legal sanctIons as are available to them v. Ithout the Intervention of City Government )\;elther In enacting thiS Ordinance IS It the IntentllHl of the City CouncIltlllnterfere or permit Interference v.Ith legal rIghts III personal pn \ acy - Section 100.2. Definitions. Suhd. 1. "Bulidlllg" shall mean any structure used or Inlended for supporting or shellenng any use or occupancy Suhd. 2. "Dwelling Unit" shall mean one or more rooms which arc arranged. deSigned or used as II\lng quarters for one family only IndiVidual bathrooms and complete kitchen facilIties. permanently Installed. shall alv.ays be Included for each dwelling Unit. Suhd.3. "HOUSing Inspector" shall mean a deSignee appOinted by the Waite Park Clly Council authonzed 10 administer and enforce thiS Ordinance Suhd.4. "Lot" shall mean an area Within a manufactured home park or olherwlse maintained and made available for occupancy by a manufactured home. IOO.} CHAPTERS IX & X NUISANCES AND OFFENSES ORDINANCE I 00 RENTAL REGISTRATION Section 100.1. Purpose and Intent. Section 100.2. Definitions .. .............. . Section 100.3. Uniform Housing Code Adopted Scction 100.4. Registration and Fees ... ....... .. Scction 100.5. Display of License Section 100.6. Inspection; Right of Entry and Inspection... ....... ....... Section 100.7. Health Department Inspcction Section 100.S. Applicable Laws. Section 100.9. Termination of Registration Section 100.10. Criminal Background Checks Section 100.11. Housing Advisory and Appcals Board 100-1 ) 00- ) 100-1 100-3 100-3 I ()()-) 100-) IOO-h I ()O- h JOO-h J OO-h J 00- 7 - I ()()-o CHAPTERS IX & X NUISANCES AND OFFENSES Subd.5. "Manufactured Home" shall mean a structure. transportable In one or more sectIons, which In the travelIng mode IS eight (8) body feet In width or forty (40) bod) feel or more In length or. when erected on slle. IS three hundred twenty (320) or more square feet. and whIch IS buIlt on a permanent ehassls and deSigned to be used as a dwellIng WIth or wllhout a permanent foundation when connected to the required utIlllles, and Includes the structure's plumbIng. heatIng, air conditionIng and electneal systems. The term Includes any structure which meets all the reqUirements and Wllh respecllo whIch the manufacture voluntanl) files a cerllficatlon reqUired by the secretary and complIes wIlh the standards estahlIshed under thl' OrdInance and which meets the Manufactures Home BuIlders Code as defined In MInnesota Statutes 327.32. subdiVISion 3. as amended Subd.6. "Manufactured Home Park" shall mean any SIll'. lot, field or tract of land upon which two (::.) or more occupied manufactured homes are located, either free of charge or for compensation. and Includes any buIldIng, structure, tent. vehicle or enclosure used or Intended for use as part of the equipment of the manufactured home park. Subd.7. "MaXimum Occupancy" shall mean that for each occupant In a dwellIng Ulllt 100 'quare feet of space must be proVIded, Subd.8. "Occupant" shall mean any person (Includmg the owner or operator) IInng. sleeping. coo\..Ing and eating In a dwellIng unll. - Subd.9. "Operator" shall mean the owner's or agent v. ho has charge, care. control or managemenl of a buddmg or manufactured home park or part hereof. In which dwellIng Ulllts, manufactured homes, lots or roomIng Ulllts arc let. Subd. 10. "Owner" shall mean any per,on who alone or JOintly or severall) With others. ,hall he In actual pO'iSesslon or, or have charge care or control of. any dwellIng unll. manufactured home. lot. roommg house or ,leepmg unit wIlhln the Clt) Suhd. 11. "Person" shall mean an) natural per,on. h,,!her heIrs, executors, admllllstrator, or assigns. and al,o Include, a firm. panncr-.hIP' lImited IIabIlII) company. cooperative or corporallon. its or their succe'iSor, or assigns, or the agent of any of the aforesaid. ~ubd. 12. "Rental Propert)" ,hall mean a dwellIng unIl. manufactured home. lot. roomlllg hou,e or sleeping room occupied b) a pcrson or persons III the stalus or tenant Subd. 13. "Roomlllg House" shall mean a buIlding or ,truclure proViding a room or rooms Intended ror IIvlllg and sleeplllg to per,ons In the status of tenant. ThIS term shall Include boarding hou,es. day care. fraterlllty houses and sororIty houses, but does not include holels. mOlels or hospital" Suhd. 14. "Sleeplllg Room" shall mean a room or enclosed nom space m a "rooming house" or "dwellIng Unit" as defined in thIS Ordinance, used or intended to be used primarIly for sleeping purposes, I ()()-::. CHAPTERS IX & X NUISANCES AND OFFENSES Subd. 15. "Tenant" shall mean one who has as hls/her place of abode a dwelling umt. manufactured home, lot. rooming house or sleeping room furnIshed to hnn/her for payment of a rental charge to another Subd. 16. "License" shall mean a provIsIOnal license, which is Issued after receipt of fees and may be revoked If sueh rental property IS found not to be In eomplIance with ordinances. codes or statutes. Section 100.3. Uniform Housing Code Adopted. Subd. 1. Umform HOUSInf; Code The Umform HOUSing Code. ] 997 EditIon. as from lime to lime amended or modified. one copy of which is on file In the Offiee of the City Clerk. IS hcrehy adopted hy reference and is made a part of thiS Ordinance as If fully set out In length Scction 100.4. Registration and Fees. Subd. 1. License ReqUIred. No person shall occupy. allow to be occupied. or let to another for occupancy any rental property In the City of Waite Park without first haVing ohtalned a rental dwelling license for such rental property from the CllY The payment of fees set forth In thiS Code shall be a prerequIsIte to thiS reqUIred licenSing The application for a license shall he made and filed on a form furnished hy the CllY for such purpose and shall set further the follOWing InformatIOn A Name. reSidence address and phone numher of the owner of the rental property or an agent authOrized by the owner to accept service of process and to receive and give receipt for nollces and In cases v. here the owner of the rental property lives outSide of the CllY of Walle Park. the registratIOn shall he made hy an agent who shall he legally responslhle for compliance With thiS and other City Ordinances and such agent shall live Within :!() miles of said City - H Name. address and phone numher of any agent actively managing said rental property C Street address of the rental property D Tax parcel numher of the n:ntal property or manufactured home park In which the rental property IS located E. Numher and kind of umts wilhlll the rental property (dwelling unlles, manufactured homes. lots or sleeping rooms). F Name. phone numher and address of the person authOrized to make or order repair, and/or service to the hullding or manufaclured home park. to proVide reqUired service, necessary to protect the health. safety and welfare of the occupants or IS ahle to contact the person so authorized. J(X)- 3 CHAPTERS IX & X NUISANCES AND OFFENSES G Maximum number of people per dwellIng umt, manufactured home. lot or sleepmg room. Subd.2. Manner of Lleensing The registratIOn shall be made by the owner If such owner IS a natural person. if the owner IS a corporatIOn. cooperative or lImited lIabilIty company. by an officer thereof. if a pannershlp. by one of the panners. and If an umncorporated assoClatlOn. by the manager or managmg offieer thereof. m the office of the Housmg Inspector NOlwithstandlng. renewal of lIcense as required by the Code may be made by fillIng out the reqUired renewal form furnished by the Housmg Inspector to the owner or agent of a rental property and mailIng said form together with the required lIcense fee to the Housmg Inspector Such renewal of lIcense may only be made where there has not been a ehange of ownership. agent or type of occupancy as ongmally IIeensed. Suhd.3. Prelimmary InspectIOn. No rental dwellmg shall be Issued a lIcense by Ihe City unless It complIes With proVIsions of the ordmances of the City of WaIte Park and statutes of the State of Mmne,ota which pertam to such properties. Subd.4. Llcensmg Fees. A lIcensing fee to be charged by the City shall be as follows. A. A IIcensmg fee for each dwellIng unit. manufactured home. lot or sleepmg room ,hall be paid to the City on or before January 15 of the year of expiratIOn. The amount of the fee to be paid shall be establIshed by the City CouncIl and set fonh In Appendix B - Waite Park Schedule of Fees Charges, -- B Rental property which IS licensed a, a cunng home or a boarding hou,e by the State of Mmnesota Department of Health pursuant to Mmnesota SUllutes Chapter 157 shall be exempt from the registration fee reqUired under thIS Seclion C I f the lIcense fee reqUired hereunder shall be paid after January 15th of the year of eXpiratIOn. there shall be IInpo,ed penalties as set by Council resolutIOn An annual reglstralion fee wIll be charged by the City as follows Cia" A LIcense Fee & Impeclion every three (3) year, Class B License Fee & Inspection evcry two (2) year~ Cia" C License' Fee & Inspection every year Class A License ReqUirements I Completion and maintenance of the Crime Free Multi-housmg AssoClalion. You must proVide a Knox box on the buIldmg Annual ,er\ Ice, proVided for fire protection equipmenl. Member,hlp In an a"oclatlOn which proVIde, mspectlOns .., ~ 4 100-4 CHAPTERS IX & X NUISANCES AND OFFENSES Class B License Requirements. 1 Completion and maIntenance of the CrIme Free MultI-housing ASSOciatIon. ') Annual servlees provIded for fire protection equipment. Class C Lleense ReqUIrements I Annual services provided for fire protectIOn equIpment. Rental DwellIng License Fee The fee as establIshed by the Cily CouncIl and set forth In AppendiX B - Waite Park Schedule of Fees Charges for each dwellIng umt or sleeping room shall he paId on or hefore the 15th day of January of the year of expiratIOn, Scctlllll 1 un.... SuhJ -1 UrJ.lll"J X,'20()~ Subd.5. LIcense ExpiratIon, Each lIcense issued pursuant to thIS sectIon shall expire on midnight on the date of expiratIon prInted on the lIcense. All rental property required to he licensed pur,uant to the provISions of thiS article. shall be licensed prIor to occup<Jnc: or the Jelling to <Jnother for occupancy of any Unit thereIn. and thereafter all lIcenses of such rent<JI property ,h<JII he applied for not later than the 15th of January of the year of expiration Subd.6. Transfers. Every new owner of a rental property (whether as fee owner. contr<Jct purch<Jser. les,ee sublettmg the entire building or manufactured home park or otherWise entIlJed 10 posse<;SlOn) shall lIcense before taking possessIOn. No license fee shall be required of the nev. owner In the year of purchase. proVided the prevIous owner has paid the lIcense fee. and funher prm Ided the nev. owner does not change the type of occupancy <JS origmall: licensed, Section 100.5. Display of License. '- Subd. I. Every licensee of a building or manufactured home park With rental dwellIng Unit<;. ll1<Jnuf<Jctured homes or lots shall COfl<;pJcuously dJ,play at all tImes on the prellllse, a copy of the current license as filed With and approved hy the CIty ThiS Iicen,e shall he located on the preml<;e, '0 as to be easily Viewed and readable by Ibe occupanls of the rental properly and ,hall he reasonabl: protected from wear by a plastIc cover or Similar protectIve dnlce Sel.tion 100.6. Inspection; Ril!ht of Entn and Inspection. ~ubd. I. In order to compel the compliance wIlh the registration reqUIrements. and the l'nlf'orm HOUSIng Code. the HOUSing Inspector shall have the authority to enter any building or lll<Jnu factured home park al reasonable tImes upon fi ve (5) days' written notIce 10 the tenant. to determine If 'aid buIlding or manufactured h()(lle park I<; operated as a "rental property" as defined In lhl<; Ordinance or to enforce the L'nIform HOUSing Code. or both. The City may conduct periOdIC Inspections and Impose a fee as set forth in AppendiX B Waite Park Schedule of "ee, Charge, I O()- 5 CHAPTERS IX & X NUISANCES AND OFFENSES Section 100.7. Health Department Inspection. Subd. 1. The Steams County Health Department shall have the nght to Inspect "rooming houses" and "manufactured homes". as defined In thIS Ordinance to enforce the samtatIon requirements. Section 100.8. Applicable Laws. Subd. 1. Licensee shall be subject to all of the provIsIOns of thiS OrdlnanCl: and the State relating 10 dwelling units and manufactured home parks, and thiS Ordinance shall not be construed or Interpreted to supersede any other such applicable Ordinance or law Section 100.9. Termination of Registration. Subd. 1. Notice of VIOlation At any time the HOUSing Inspector shall determine that any owner subject to thiS Ordinance has failed to comply with the provIsions of thl... Ordinance, the HOUSing Inspector shall notify sueh owner In wntIng of sueh vlOlallon by U S mail or pen,onally If the owner cannot be found. the notIce shall be posted on the rental property The nOllce shall reqUire eomplIance With the proVisions of thiS Ordinance and speCify a reasonable tIme of not less than thirty (30) days for compliance to be completed unless the ViolatIon IS found to be a dlstlllct hazard. If the VIOlatIon IS found to be a dIstinct hazard then Immediate abatement or a lime penod of less than thIrty (30) days for compliance may be speCified, - Subd.2. Non Complianee. If building does not comply Within the speCified time and there" no appeal or heanng requested. meetIng the requirements In the HOUSing Code. the Rental Dwellin" License mav be revol-..ed bv the BuIldln" OftiClal ~ .. "' t: Subd.3. Request for Hearing. In the event that a heanng " requested by the owner pnor to expiration of the tIme speeIfied for compliance. the City shall set a time for such heanng and ..hall Inform the owner of the tIme and place at which the City Council will meet to conSider sUl'h te..tlmon) as may be offered concernlllg the proposed \ lolatIon Subd.4. DeelslOn of the Cltv Council On completIOn of such heanng, the City Council may mal-..e a final order suspending or terminatIng the license In questIon Section 100.10. Criminal Background Checks. Subd. I. Purpose The Waite ParI-.. City Council has determllled that there are persons re..ldlng In rental properly III Waite ParI-.. engaglllg In disorderly conduct which results in a hmtile envlf{JIlment for other Waite ParI-.. cItizens IIvlIlg near or close to the rental property It IS the declared purpose and Intent of thIS sectIon to protect and preserve the City's neighborhoods and the publil health. safety and welfare of its CItIzens by provldlllg a system at the local level for cnmlnal hlstory/bacl-..ground IIlvestlgatIon of prospectIve tenanls. 100-6 CHAPTERS IX & X NUISANCES AND OFFENSES Subd.2. Notwlthstandmg any findmg of the housmg Inspector for other violatIons, any rental property havIng four or more rental UnIts, whose property receives more than one ( I ) polIce call per unit within a twelve (12) month penod or receives twenty-four (24) polIce calls or complaints wIthm a twelve (12) month penod, whichever number is less, shall appear before the Waite Park City CouncIL upon notICe, to review the continuatIOn of Said owner to continue to hold a rental license m the City of Waite Park. ThiS cnteria IS not mtended to be an exclusl\'e remedy, but IS Intended to be a cruena for the property owners contInUIng to hold a rental license WIth the CIl) Subd.3, Background InvestIgatIOns. The Waite Park PolIce Department shall conduct cnmlnal hlstory/background InveStigations on prospective tenants m rental property m the City of Waite P;Jr).. upon request by the owner or manager of the rental propert) "Rental property" means any real property or dwellIng rented or leased by one person or entIty to anOlher person or entity for reSidential purposes, Includmg but not limited to houses, apartments. townhouses, condomIniums, manufactured or mobile homes or the lots on which they are located, and other SImilar structures. No such Investlgation shall be conducted USIng the state CnmInal Justice Data Communications Networ).. (CJDN) and no Information obtamed from the CJDN shall be dl"elllInated unless the landlord presents an Informed Consentf\Vaiver form Signed by the pnhpeCtlve tenant The Informed ConsentM'aiver form must meet the reqUirements of \1/nne,ow Swtutes Section 13 OS, Subd, 4(d) Each request must be on a form approved or proVided by the Walle Par).. Police Department. The appltcant shall pay a fee as establIshed by Council re,olutlon or ordinance. Section 100.11. Housine Advisory and A oocals Board. -- Suhd. I. Hou,mQ Advlsorv and Appeals Board Created A CompositIon A HOUSIng Adv/sol) ;Jnd Appe;Jls BO;Jrd of the City of Walle Park " hereby establI,hed and shall consist of eight member, as follows The Buildmg OffiCial/Fire Marshal. a member of the City Councl!. an IndiVidual who owns apartment huildlngs to the extent that Il could be conSidered theIr part-tllne employment. an IndIVldu;J/ who owns or " employed hy a company who IS engaged full-time in the profeSSIOnal management of rental property: a reSident who IS not engaged In rental property. bUl owns real estate m the City: a reSident who" not a n:al estate owner: an IndiVIdual who is licensed as a general contractor: and the Cnme Free Multl-housmg Coordinator B ApPOintment All member, except the Buildmg Officlal/Flre Marshal and the Cnme Free Multi-hOUSing CoordInator shall be appOinted by the mayor. With the approval of the City Council The BuddIng OffiCial/Fire Marshal. the Cnme Free Multl-hou,,,ng Coordinator ;Jnd the City Council member ,hall be ex-officIO non- voting members C Terms The terms of the appOIntive members shall be five years No person shall ,erve more th;Jn two (:!) consecutive term, 10()-7 CHAPTERS IX & X NUISANCES AND OFFENSES D UnexPIred Terms: The Mayor, wIth approval of the CouncIl, shall fill any vacancy In the unexplred term of a member for the balance of the term In 'W hlch the vacancy occurred E. The mayor may remove any member of the Board whenever, In hIS or her discretIOn. the best Interests of the City will be served thereby F MeetIngs The Board shall meet quarterly or more often If needed upon a regular schedule adopted by II. and may meel additIOnally at the call 01 the Chairperson or of any two (2) members, The Board shall call sueh meelIngs, heanngs, and conferences as may be needed to effectuate the purposes and poliCies of thiS ordInance Such meetings and nOlIce thereof shall comply With applicable la'W G Officers The Bllard shall. at Its first meeting of each year, elect a Chairperson and V Ice Chairperson. No person shall serve more than two (2) conseCUlI ve terms as Chairperson or Vice Chairperson. (I) Chairperson. The ChaIrperson will preSide and maIntaIn order at all Board meelIngs In accordance With Subd, (h) of thiS sectllJn and \\ ill mak.e such reports as reqUired by law and as may be deemed necessary by the Board to th,: Mayor and CilY Counell (II) VIce Ch;lIrperson The Vice Chairperson will fulfill the duties of the Chairperson In the absence of the Chair, IncludIng the calling of Board meellngs and asslq the Chairperson wllh admInistrative dUlIes - (III) Secretary The Secretary 'W ill assist the Chairperson and Vice Chairperson In the admlnIstrallve dUlles of the Board. The Secretary will be responSlbie for the preparation of the rlllnutes of all meetIngs of the Board. H ReportIng The Board. wilh the aSSistance of the staff. shall mak.e a regular report of ilS aCIlVllles to the Mayor and the Council each year. and shall submit such report In wnllng annually before June I The report shall Inelude the number of Board meetIngs held. together 'Wllh the names of those In altendance, the actIvllles of the Board sub-commrllees. and such IfltormatIon as the Board shall deem appropnate Procedure Board bUSiness will be conducted In accordance With Robert's Rules of Parliamentary Procedure except as Rober!"" Rules may be in connlct With thiS ordinance. In which case thIS ordinance shall govern J Public All meetIngs of the Board. records and minutes will be open to the publIe except as otherWise may be provlded by la'W IOO-X CHAPTERS IX & X NUISANCES AND OFFENSES Subd. 2. Duties of HOUSIng AdvIsory and Appeals Board. The Housmg AdvIsory and Appeals Board shall serve In an advisory capacIty to the BUildIng Officwl/Fire Marshal In makIng recommendallons concermng the housmg program. Any proposed changed or adoptIOns of new ordinances. recommendatIOns or eodes involVIng pubhc hOUSIng facIlitIes must be referred to the HOUSIng Advisory and Appeals Board for Its consIderatIon and recommendatlon<; It shall be the dUly of the HOUSIng AdVISOry and Appeals Board to study city ordInances and codes concernIng hOUSIng from time to time and to make recommendatIOns for new ordInances. The Huu<;lng AdVISOry and Appeals Board shall fulfill the functIOns as reqUired In the Uniform HOUSIng Code. ^pr'lrll\~J hill/OJ - 100-9 - ( I 1\EW = Fce(s) Billed In January I I UPDATE = 1\0 Registration Fee(s) Duc (Rel!istration and Oneratin~) (Oneratin2 billed in Januan') - CITY OF PORT HURON ~ ",1) PLA1\JI\Il\G DEPARTME:\T - REl'IT AL CERTIFICA TIO:\ OIVISIO'\ . . -',_ "I ..,~...~" RENT AL PROPERTY REGISTRATION Tax I 0 Number' 74-06- Zonmg Dlstnet: Propem' Address Date Reeelved O\\''\ ER(S) 1:\ FORMA TIO'l: 1,1rrach adJlIlonai sheel i(ncccssan! Name' Birth Date Mail Ing Address (.\lUS! he 4CTL 4L sfrl.'t'[ adJr('l.s) II' () BoJ. dapp/.cuhlt'J Clt] Stale. Zip Code Home Phone ( ) Busmess Phone ( ) [ ] Owner to Recel\e Rental fee Bill [ ] Agent to ReceIve Rental Fee Bill !atlirm ihallhe ill/ormallOn conlliined in Ihis reglslralLOIl form is correct alld that the Agent listed he/o\\' is correc! SlL'naturc of Property Owner' Date LOCAL AGE'\T I'\FORJ\1A TIO'\ 111 olhe' Ihon P"'l'al\ (}"nal \1l ST rL""lde \l.lthlO the Sll..lk of\11l"hlgJn and \\lthlO 4" T1l1k...l1fthL" elt; Llmlh Name Birth Dale ~L.l1ling Address (.\fIH! he .1CTL 'IL s/rl'C{ addrc.\',\) I I' () Bin It aPl'hcuh/cl Clt] State Zip Code f lorne Phone ( ) Business Phone ( ) ! affirm Ihallhe lIIformalllJn cOllllillled ill IlllS rcgllll"illloll lorm is corre([ ';Il!nature of Al!ent Date' Please supply Ihe follOWing mformatlOn on the BACK of tillS form I Number of reSidential renlal structures (buildings) at thIs sile -. Address and number of reSidential rental units In each structure (building) and the number of - occupants In each Unit ( omplctl'. \i~n and u'turn thi\ Rq:i\tralion Form to C iI' of Port Huron Rental Certification Dh'ision 100 ~Ie\lorran BoulC\'ard Port Huron. ~1I 4H060 Phone IH I 0) 9H4-2465 . Fax (H I ill 984-53H4 (OVER) Number of resIdential rental structures (buildings) at this site: ") 1st Structure (buIldmg) Total number of Units' Does the Property Owner resIde In one of these UnIts') [ ] Yes If YES, specIfy UDlt Number or Address' ] No Total Ii of Rental Units Apartment # or Address of Each Rental Uml # of Occupants In Each Rental Unit '\ 2nd Structure (buildIng) Total number of [nit,," - Docs the l'rof'crt\ Owner reSide In one of these units') l J 'I es J No If If.-S spectty Unit Number or Address Total:: of Rl'ntal Llnlts Apartment" or Address of Each Rental Unit Ii of Occupants In Each Rental Unit -l II there arc uJJIl/()nal rl'nlul slnlClllrn Ihlli/dingsl. please list on separate page in the sumc formal as shown ahove t \\ I'IHll ~ IIlKs\1 ,\L1, Ken,"1 Ke~"Ir"'I"n 03'06 TOWN OF HUNTINGTON : .:: E -t:. ~i 100 Main Street Room G-9 _0.. . . ,/ Huntington, New York 11743 :-. . .,. o . RENTAL REGISTRATION FORM TO BE COMPLETED BY FEBRUARY 1ST OF EACH YEAR -oR- WITHIN THIRTY DAY F LIZ N A ENTAL 1. Owner Infonnation (If more than one ( 1) owner Dlease list ead1lndividual and pet centiloe of ownership: (a) . (b) (first name, middle Initial, last name) (first name, middle InltJal, last name) (current mailing address. P,O, Box NOT Acceptable) (current mailing address. P,O Box NOT Acceptable) (home) (worl<) (home) (war\( ) (cell) (e.mall) (cell) (e.mall) If any owner permanently resides outside the County of Suffolk they must designate an agent to receive service of process in Part 5 of this form. Failure to provide the name and address of an agent for service of process shall be a violation of the law and punishable by a fine. 2. Rental Property Information Tax Map # 0400, o Single Family Dwelhng o MultJple Family Dwelling o Apartment Complex o Other' (PhysJcal Address of Premises) - My entire house IS rented tc one family This property has indiVidual rooms rented How many rooms are rented Is there a second Kitchen) 3. Rental Property Information As defmea under 5ect1on 198.2 of the Rental ReglstratJon Law the rental property listed In Part 3 of thiS form will be OCCUpied by' Please list all occuoants over the aQe of 18 Vr$ Total Number of Tenants Living NAME On Premises NAME Total Number of School Age CHILDREN NAME NAME 4. Reauired Documents and CertifIcation- COPIES OF THE FOLLOWING DOCUMENTS MUST BE SUBMmED WITH THIS APPLICATION Proof of Ownership (Copy of Recorded Deed & Driver's License) (2) Proofs of Residency From Each Owner (telephone bill, bank statements, charge card statements) Notanzed Cer1ificatlon of Rental Occupancy (2nd page of this application) Payment of $50 00 Fee Check/Money Order# Cash $_(EXACT AMT ONLY) CHECK/MONEY ORDER SHOULD BE MADE PAYABLE TO THE TOWN OF HUNTINGTON PAGE 1 OF 2 RENTAL REGISTRATION APPUCATION # TO BE COMPlffiO BY THE DEPARTMENT OF PUBUC SAFETY RECEIPT # . CERTIFICATE ISSUED TOWN OF HUNTINGTON 100 Main Street Room G-9 Huntington, New York 11743 RENTAL REGISTRATION FORM S. Designation of Agent for Service of Process Sa. DesiGnation of Aaent for Service of Process Owner's name as listed In Part 1 or Supplt'ment Owner's name as listed In Part 1 or Supplement (Deslgnated Agent's Name) (Deslgnated Agent's Name) (DeSlgnated Agent's Address) (Deslgnated Agent's Address) PLEASE NOTE THE DESIGNATED AGENT'S ADDRESS CANNOT 13E A P.O BOX ADDRESS AND MUST BE AN ADDRESS WITHIN SUFFOLK COUNTY PLEASE SEE RESIDENCY REQUIREMENT ON PAGE 1. PLEASE NOTE. THE DESIGNATED AGENT'S ADDRESS CANNOT BE A POBOX ADDRESS AND MUST BE AN ADDRESS WITHIN SUFFOLK COUNTY PLEASE SEE RESIDENCY REQUIREMENT ON PAGE 1. 6. ReQistration Status (CheCk all that apply: This IS a new req'strabon. This property IS being listed as a rental property, by me, for the first bme, This IS a renewal reqlstratlon I have preVlously registered thiS property With the Department of Public Safety This IS a transft'r of ownership reqlstratlon 1 have recently assumed ownership of the subject property which has prt'vlously been listed With the Town of Huntington Department of PubliC Safety I...... 7. Notarized Rental Occuoancy Atlidavlt ALL OWNERS LISTED IN PART ONE AND WITHIN THE SUPPLEMENT ATTACHED HERETO MUST SWEAR THE FOLLOWING TO BE TRUE UNDER PENALTY OF THE LAW PLEASE READ CAREFULLY I HEREBY CERTIfY THAT I AM TliE LAWAlL OWNER IN FEE OF TliE PREMISES DESOUBED IN PART 3 AND All INFORMATION PROVIDED HEREIN ON TliIS FORM AND ANY DOC\JMENTS ATTAOiED HERETO ARE ACCURATE AND TRUE TO TliE BEST OF MY KNOWLEDGE AND AS SUCH SUBMIT TliIS INFORMATION FOR PURPOSES OF REGISTRATION ONLY, I UNDERSTAND THAT TliIS REGISTRATION IS IN NO WAY CERTlFICATION OR PROOF THAT TliE STRUCTURE llSTEO IN PART 3 IS PR.ESEHn Y IN COMPLIANCE WITH All Aa::EPTlBLE LAWS OR IS IT DEEMED LEGAL BY TliE TOWN OF HUNTINGTON. I UNDERSTAND THAT All AND ANY ADVERTISING THAT IS UNDERTAKEN BY MYSELF OR OTliERS FOR TliE PURPOSf OF SECURING TENANTS FOR THE STRUC1lJRE USTB> IN PART 3 MUST ALWAYS UST TliE RENTAL REGISTRATION APPLICATION NUMBER. NOT MY PlJBl.lC (Owner) (Date) (Owner) (Date) (Other Owners) (Date) Swom to me thiS _ date Of 200_ Apnl 2005 ReVISlon PAGE 2 OF 2 RDITAL PROPERTY REGISTRATIO:-l APPLlCATIO' Renlal Proper!)' Address: Total t\umber ofUmts: Assessor N wnber' List all unit numbers or separate address: (;,e.. Unit A.H 627,629 ele,) PROPERT\ OW'iER(S): "'ame Home "ddress' lily Zip Code TLLIc"PHOM" NO (\lior'l (Hamel :--.(n~, If you would I],e mail Sent W 3. POBox or other AJJrcs~. indicate addrcs~ here PROPERTY :\IA'IAGER(S) "'arne' Address: ( Il) Z]P Code' 1 elephone '0 GDiER\L PROPERH I'IFOR:\IATIO'l Plca~c surply the number of Units having one, two. three or more bedrooms & bathrooms. '0 orONE 1\0 orTWO '0 orTlIREE Bedroom Units' 'Bathrooms per unit. I - 1 I - ~ ~ ~ I: - each Bedroom Units 'Bathrooms per unit: l~ _ 2 - 2 I .;.~ach Bedroom Lnlts Ualhrooms per unit I - 1 1,: - 2 2 I: - e~.lCh "\0 of Bedroom Umts Bathrooms per units. I - I l.~ - 2 - 2 I: each - OIlL' hcdroom unit S RE'IT Cl RRE'TL\ CH,\RGED PER 1"IT Month T"o Bedroom l'nlt: S Month fhIee hedroom unit. S \~onlh Bedroom l,nit. S Month I Bedroom sq, fj, SOl ARE FOOTAGE PER l''1lT. 2 Bedroom ~4. n J bedroom sq fj, Do you currently h;ne Section 8 hOUSing Inspel"llOns h! the Count\ of Lo~ A.ngles') '0 Y!:S I f so ho\lo man\ units arc "cellon X'I REGISTR.\ no' "'D "SPECTIO' FEE B\SE FEE S-tll.Oll (SI'GLE F.\\llL\ 1I0\1E) S If Dupin or Apartment complex mulliph total 'umher oj un]h h, SI! 00 (Gne unit included in S ha,e fee of S-tll.UlI) (example 4 UOlts S24 IIlI ha,c I'ce ofS41! (Il) for a Total ofS72,OOj TOTAL $ Kl:mlt TOlal Payment to ell:-- of A/u,a ~ 13 L toothLillloulC\ard '\/u,a. ( ,\ 'i I 70e ^ T1' Rental HOUSIng ReglStralion DO 'lOT SE"ID CASH I herem cl:n,f~ that th:.: mlormatlon t:ontaml:d m thiS application for rental registration is accurate. -- SiJ:ncd. Print 'amc Dale: Circle' Owner / Manager,' Agent D~'S"1W&t 8 ~~ s~"S,{!~ ttllof; . CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 37 Series of 2006 TITLE: A RESOLUTION APPROVING AN APPLlCA TlON FOR A $3,000,000 LOAN FROM THE COLORADO STA TE INFRASTRUCTURE BANK FOR FUNDING OF THE 40TH A VENUE UNDERPASS OF INTERSTA TE HIGHWA Y 70 WHEREAS, the City Council wishes to provide for the construction of certain highway improvements at the crossing of 40th Avenue with 1-70; and WHEREAS, the City is negotiating a contract with the Colorado Department of Transportation, for the purpose of having the 40th Underpass included in a Colorado Department of Transportation construction project, and; WHEREAS, the cost of the 40th Underpass project construction, including construction engineering and materials testing is estimated to be $5,200,000, and WHEREAS, the Colorado State Infrastructure Bank is a possible source of a $3,000,000 loan for the 40th Underpass project. NOW, THEREFORE, BE IT RESOL VED by the Wheat Ridge City Council, that: Section 1. Application Approved, The application to the Colorado State Infrastructure Bank in the amount of $3,000,000 for use in funding the 40th Avenue Underpass project is hereby approved. Section 2.Effective Date - August 14, 2006. This Resolution shall be effective immediately upon adoption. DONE AND RESOLVED this day of ,2006. Jerry DiTullio, Mayor ATTEST' Pamela Anderson, City Clerk 1\sn~lb1Al cd ~ ~it.~ti.t ~'-tS'ci\L'v'- ~Illvfc ' · Legislative Services · City Clerk's Office · City Treasurer · City Manager's Office · Economic Development · Community Support · City Attorney's Office · Administrative Services · Central Charges 1 Iy'$~ ~r~n Creating a Sustainable City Government ?f{l \~~~i)1 City Prepared for Growth and Opportunities ~;:;;::: Strong Partnership Between City, Community and Region ~21 ~~"'< J-z--=--, >;; .' Better Quality Housing Stock Redevelopment of Major Corridors · Parks and Recreation Management Study and Performance Audit · Community Development Management Study and Performance Audit · $30,000 - $50,000 t~~'f~, n[ Qn 2 City Prepared for Growth and Opportunities Strong Partnership between City, Community and Region · GIS: Implementation and Funding - 1.0 FTE GIS Specialist ($72,000) Includes salary, benefits and equipment ~' b( ~_21 · Wheat Ridge 2020 - $1.5 million annual commitment (2nd of 5) to further the city's economic development goals · City Government Business Image - Marketing, branding, signage, logo consulting services ($50,000) - Business retention M--''-/' Ccc . ,,1-- ", ',y' 3 Strong Partnership between City, Community and Region · Customer Service Enhancements - Replace phone system ($325,000) - Install agenda management system ($32,000) - Employee Training ($20,000 - $30,000) · Citizen Civic Academy ~0~,. t::j . Cabela's Project and Development - Consulting Services . Other 1-70 Corridor redevelopment projects 4 · No major changes · Citizen Academy · Increase in Boards & Commissions' Appreciation Dinner ($1,000) · Council Input · No major changes · Records Management 5 · No major changes · Parks & Recreation and Community Development Audits · Economic Development Consulting Services · Assistant to City Manager Position 6 · Continued commitment to WR2020 ($1.5 million) · Business Retention - Training assistance ($2,400) - Business Appreciation ($10,000) · Business Resource Center ($12,500) · Connection Newsletter Enhancements · Carnation Festival - increased budget in 2006 by $5,000, continue in 2007? 7 HR Rcp "' r.'I,I[1a~c'f HR Tc'~h IT M'''';I!-'C'f Ndwork -\dnllll S,IT S\lpp<lrt rc'.;hU) Web & Imagmg rc'~h DqlUtv l]l\ r-bnag"f Ptlfc'h""IH' & (\>rll ~cc111 PurdUlSlJlg r~ch III') Accounlmg 1'<:;:h A,ccoLlI\ling SUl'c'I\I';'l! P;l\T(\ll rc'ch (0 ~) ~,\ko.TJ.' Audile'l 121 SJ.ksTa:\ Ted1 Grants Adm. Fh1.nce S.I.. Tax HR pac IT I!I 2002 0 2003 .2004 .2005 02006 Tota_ 8 · Increase part-time IT Help Desk Technician to full-time ($22,000) · GIS Specialist ($72,000) I. 2002 02003 111 2004 111 2005 0 20061 9 2007 2006 2005 2004 2003 $0.0 $0.5 $1,0 $1.5 $2.0 Millions Includes' Medical, dental, long-term disability, short-term disability, life/ADD insurance 2006 2005 2004 2003 $0 $200,000 $400,000 $600,000 $800,000 ~orkers' Comp . Property/Liability . unln.ured~:.~_:J 10 Employer's Contribution Levels MEDICAL DENTAL LIFE DISABILITY Wheat 90% - E 90% - E 100% 100% Ridge 80% - F 50% - F 1 5x's salary 91 % - E 91% - E 100% 100% Average 81% - F 62% - F 1 5 x's salary E = Employee Only F = Family The Average is denved through data received from the same Market used for the Pay Plan review . Kaiser increase of 8.18% . PacifiCare increase of 6 00% . $100,000 increase over 2006 Employee Only Employee + 1 Employee & Family Kaiser City EmployeR PacifiCare City Employee $21 eo $243 $40 71 $101 B $58 84 $1420 $2217 $246 $38 03 $D 51 $53 20 $13 30 Proposed monthly rate increases 11 . Met Life current provider . Bidding out plan for 2007 . Evaluating three tier design Employee Employee Employee Only + 1 & Family Met Life City $30 46 Nf\ $'50 G 1 EmployeE; ;;;3 '1,B N/\ ')SO l3'1 Current monthly rate Proposed Paid Time Off (PTO) Program · Redesign of current leave program from the traditional sick and vacation plan to a PTO program · PTO will be accrued to be used for vacations, illness, off the job injury, medical/dental appointments, personal business, family emergencies, bereavement, etc. 12 . Reduces the number of days of leave per year . Eliminates 5 days for bereavement . Eliminates 2 floating holidays . Adds a holiday day after Thanksgiving day . Changes short-term disability program saving about $27,000 per year . Promotes planned time off · No major changes 13 Vt)1\1ll';.~d IOv \)'lv.tl StS'J\vl{ '~\ ~l' ',",!:,~~~';c\"~/~'b~~,~".....'i." ~..,,',.? ~- c..., r;'::-A;.....l~", ""~"'-,~,. ~.;~,.,''''_ c~J';<-\,'t...;".N~,;;::?- -';'~_'-:"':::'";"~~;:."-',j;~;;::! __ 'h.,",",-^<t. J~"'~~j",,_-!~~ ~'~"~d:,,"""~:";i.:>:~':T:::';;'!':l:~~:~'~'_'Y'I"-',_~g'"",~i01~ 2007 BENEFIT PROGRAMS _Jl!...__:!"%~~"":_g~.'l!l.'.;;.;f''''"=,~:_''t~~-~~.,';;\;~.:.~~~.~~::.~,:,,,,,:-::';"~'~~",,~S';,~,--,!:>:~~'.o>-'~_'!""'~~:';"'~',"-~".':..~_""'<" "" .'~~-"<' ;,:<,:,;.;._,:;-~~'t~~~~-,~..;o.,,~~ ~:O'~~f."'5~S"-i_..r:_:!----.!'~~J The City currently provides a number of insurance programs to employees that maintam a benefited position status. Kaiser City Employee Paci{iCare City Employee Medical - The CIty currently has two providers, Kaiser and PacifiCare, of whIch there is currently a 50/50 split of employees. The City contributes 90% of the premium for Employee and 80% for Employee plus dependents. The rates for 2007 will increase 8.18% for Kaiser and 6% for PacifiCare. As a result. the following additional monthly expenses will occur' Employee Employee + 1 Onlv Plus 1 Dep. $21.80 $40 71 $ 2.43 $10 18 Employee & Familv $58 84 $14,20 $22.17 $ 2.46 $38 03 $ 9.51 $53.20 $13.30 Dental - The City otTers one Dental Plan, currently provided by Met Life. We will be looking at other plan providers in the market to ensure we are receIving a quality product at a reasonable rate In addition, have requested a plan that has a threc tier design, (Employce Only; Employee + I Dependent; Employec/Family) versus our current two tier, (Employee Only; Employee/Family) that should reduce the overall costs. The City should be receIving quotes within the ncxt week or two Short Term Disability (STD) - Currentiy the CIty provIdes a plan for STD that ensures an employee Will have contInuing Income when they are unable to work due to illness or injury The waiting period for such income is exhaustion of all sick leave. J st day if disable duc to an aCCident; 8th day if due to an illness whichever comes first. Currently, the CIty pays the full premIUm for this type of coverage, approximately $38,000 per year. In cfforts to reduce costs and still remain competitive, we are looking at redesigning our current Leave Program from the traditional Sick & Vacation plan to a PaId Time OfT. (PTO) model In essence. the proposed PTO Program will . Reduce the number of days of leave per year; . Eliminate our Bereavement Leave of 5 days per occurrence, . Add a Holiday, (Day After Thanksgiving) placing us more in line with the Market; . Reduce the Buy-Back provisions from 100% to 50%; . El1minate the need for STD insurance, . Promote planned time off; . Allow more "vacation" time for those who aren't sick and cuts into "vacation" time for those who have frequent sick days (Note For more detail, see attached Comparison, Summary and Questions). Long-Term Disability (L TD) - The City provides a disability benefit to an employee that is disabled for a period longer than 90 days, The City pays the full premium for this type of coverage which is a standard practice in the industry Life and Accidental Death & Dismemberment (AD&D) - All benefited employees are provided a group term life and aceldcntal death and dIsmemberment coverage up to an amount equal to ].5 x's their annual salary with a $150,000 maximum. Although, the Market varies In the amount, the 1.5 x's IS faIrly standard. Retirement - The contribution levels the City contributes toward a retirement plan for staff varies. . 5% for Department Directors . 4% for "All other Civilian" personnel . 10% for Sworn personnel In reviewing the Market, we are very low in our contribution levels for the "All other Civilian" personnel and at some point, when revenues will support a change, we will propose an increase from 4% to possible 5%-5.5%. COMPARISON - Proposed Paid Time Off (PTO) & Current Leave Programs The following is for Regular Full-Time (40 hours/week) Hours will be prorated for Regular Part-Time based on status, - ------,-- ,- -, --..------ Years Proposed Proposed of Bi-weekly PTO Annual PTO Service Accrual Hours Accrual Days Current Program 20 Sick: 12 days Vacation 12 days Floating Holiday' 2 days 10 Holiday' 9 days 1 throuQh 5 615 30 Total: 35 days 23 Sick. 12 days Vacation: 15 days Floating Holiday' 2 days 10 Holiday 9 days 6 throuQh 10 708 33 Total: 38 days 26 Sick: 12 days Vacation 18 days Floating Holiday' 2 days 10 Holiday' 9 days 11 throuQh 15 800 36 Total: 41 days 29 Sick. 12 days Vacation 21 days Floating Holiday' 2 days 10 Holiday' 9 days 16 or more 892 39 Total: 44 days Notes . The total of twelve (12) sick days per year is reduced to 7 PTO days per year . The total of five (5) sick days per year is placed in an Extended Leave Bank (ESL) for situations of personal illness or injury and events qualifying under the Family and Medical Leave Act (FMLA) . One Floating Holiday per year has been transferred to PTO and One Floating Holiday has been converted to an additional Official Holiday - Day after Thanksgiving . Maximum Accruals have been attached to Years of Service and increased for years six (6) and beyond our current 240 hours 6 through 10 = 248 hours 11 through 15 = 284 hours 16 and more = 320 hours . Buy-Back provisions have changed from 100% to 50% However the maximum allowed has increased from 40 hours to 80 hours . *pay Upon Separation has increased for Years of Service 6 through 10 = plus 36"'ours 11 through 15 = plus 72 hours 16 and more = plus 1 08 hours * (Levels are still under review and may adjust) SUMMARY OF THE PAID TIME OFF PROGRAM . Paid Time Off shall be accrued by regular employees to use for vacations, illness, off the job injury, medical/dental appointments, personal emergencies, bereavement or for any other valid Head or his/her designee. The accrual rates for PTO are as follows. business, child care problems, family absence as determined by the Department . 40-HOUR 35-HOUR 30-HOUR 25-HOUR 20-HOUR STATUS STATUS STATUS STATUS STATUS Years of Bi- Annual Bi- Annual Bi- Annual Bi- Annual Bi- Annual Service Week Accrual Week Accrual Week Accrual Week Accrual Week Accrual Hrs, Days Hrs, Days Hrs. Days Hrs. Days Hrs, Days o through 5 615 20 538 175 462 1500 385 12,5 308 10 6 through 10 708 23 619 20 531 17 442 14 354 11 5 11 through 15 8.00 26 700 22 6.00 195 500 16 400 13 16 or more 892 29 781 25 669 22 558 18 446 145 . PTO hours used will not count as hours worked for purposes of computing overtime · The maximum accumulation of Paid Time Off shall be limited to 40-HOUR 35-HOUR 30-HOUR 25-HOUR 20-HOUR STATUS STATUS STATUS STATUS STATUS Years of Maximum Accrual Maximum Maximum Maximum Accrual Maximum Service Hrs, Accrual Hrs Accrual Hrs Hrs Accrual Hrs o through 5 212 1855 159 132,5 106 6 through 10 248 217 186 155 124 - ~ .- 11 through 15 284 2485 213 177 5 142 16 or more 320 280 240 200 160 · Scheduled PTO use requires prior approval from one's supervisor via Request for Leave Form. · Unscheduled PTO requires personal notification to one's supervisor as soon as possible on the day the time is taken · For emergencies only, employees will be permitted to donate accrued but unused Paid Time Off to other regular City employees · Employees with a minimum of six months of full-time service shall be given the opportunity to convert to pay, a maximum of *one hundred sixty (160) hours of accrued but unused Paid Time Off at one-half their value 'maximum is still under review and may adjust. · Upon separation, employees will be paid for accrued but unused PTO according to the Maximum Accumulation schedule CONVERSION FROM VACATION AND SICK TIME ACCRUALS Sick Leave - Sick leave balances will be converted to Extended Sick Leave on an hour for hour basis as of December 30, 2006 All hours exceeding the maximum allowed for ESL will be converted to Paid Time-Off Leave"at a rate of 2 for 1. Vacation Leave - Vacation balances will be converted to Paid Time-Off Leave on an hour for hour basis as of December 30, 2006 All hours exceeding the maximum allowed employees in accordance with the Maximum Accrual Schedule, (Personnel Policy 5.6 B 5 ), will be paid to the employee at an hour for hour basis, on the second payroll of January 2007 PAID TIME OFF QUESTIONS AND ANSWERS! 1. Why is the City changing from a traditional Vacation and Sick Leave program to a Paid Time Off Plan? The concept of a Paid Time Off program accomplishes the following promotes planned time off; allows more "vacation" time for those who aren't sick; and, cuts into "vacation" time for those who have frequent sick days Bottom-line, a PTO program more-or-Iess levels the playing field The Extended Illness concept also forces the employee to reserve time for unexpected illnesses/injuries that currently is only given a second thought. 2. Are Holidays included in the final PTO plan? If not, how will they be treated in 2007? Holidays are not included in the PTO Plan and will be treated as they were in the previous year Holiday hours are issued at the 151 of each year, to be used at the time the holiday occurs if you take the holiday off or if worked, to be used at any other time as approved by the Department Director 3. Why are you taking five days away from the total when converting our current sick-time benefit to PTO? The 12 days of sick time offered per year with our current plan have been converted to 7 PTO days and the remaining 5 days per year will accrue into an Extended Sick Leave (ESL) bank to help ensure employees have enough paid leave when serious conditions warrant their absence As an end-result, the employee also receives a PTO plan that has more value since PTO can be used without concern for "actually being sick", can be converted to cash at 50% value and are paid out upon leaving the City's employment. 4. I have sick hours on the books currently. Willi be able to use those sick hours under the PTO Plan? Only for events qualifying under the Extended Sick Leave! In 2007 the balance of sick time hours you have on the books at the end of 2006 will be placed in a bank for your use as needed cases of personal illness, injury, or disability or for situations that qualify under the Family Medical and Leave Act, (Section 5 8) Absences up to 40 scheduled working hours will initially be charged to PTO Leave however, once the circumstances are verified as a qualifying ESL event, the initial hours will be reimbursed to your PTO account and subsequently withdrawn from the ESL account. 5. I understand that when we transition to the ESL Plan that employees will only be allowed to carry the number of hours currently in their sick bank up to the maximum allowed. If I have more than the number of hours allotted to me what will happen to those hours in excess? Sick leave balances will be converted to Extended Sick Leave on an hour for hour basis as of December 30, 2006 All hours exceeding the maximum allowed for ESL will be converted to Paid Time-Off Leave at a rate of 2 for 1 6. What if I don't have enough in my ESL account to cover the time I need to be out for a qualifying ESL event? If you do not have enough hours in your ESL bank either the City's Short-Term Disability (STD) or Long-Term Disability (L TO) coverage will apply If the waiting periods have not been met for these plans, then you may utilize your PTO Leave on a two for one basis until such time you may return to work or the waiting periods have been met, whichever comes 151 If there is not enough PTO leave available, the City provides a Shared Leave program where employees can donate PTO time to employees in need 7. Is it true that if I take unscheduled PTO days that it could reflect negatively on my annual evaluation? It's possible as unscheduled use of PTO on seven (7) or more occasions within a calendar year will be documented to your Personnel File. If your supervisor deems you have abused the unscheduled PTO benefit, you may be subject to a negative annual evaluation and possible disciplinary action as well. 8. I am concerned that employees will come to work sick in order to save their PTO days for other days off. Perhaps, but PTO days will accrue at such a rapid rate employees should feel comfortable using PTO days off when they don't feel well Supervisors may have to intercede if employees are coming to work when they appear to be contagious. Generally speaking the same employees that come to work when they are marginally ill now, will be the same ones that show up under the PTO program. 9. I understand that when we transition to the PTO Plan that employees will only be allowed to carry the number of hours currently in their of vacation bank up to the new maximum allowed based on their Years of Service. If I have more than the number of hours allotted to me what will happen to those hours in excess? Vacation balances will be converted to Paid Time-Off Leave on an hour for hour basis as of December 30, 2006 All hours exceeding the maximum allowed employees in accordance with the Maximum Accrual Schedule, (Personnel Policy 56 B 5 ), will be paid to the employee at an hour for hour basis, on the second payroll of January 2007 10. If the PTO Plan is adopted when will it be implemented? If the Plan is adopted it will be implemented effective December 30, 2006 which is the beginning of the first pay period of 2007 11. Will individual employees have a choice of whether to stay with our current plan or move to the PTO Plan? No - All employees will move to the new PTO Plan, if adopted 12. How many hours are necessary to have in our ESL accounts to provide for 100% coverage? 13. How long would it take for a new employee to have enough hours in their ESL account to cover 100% of the waiting period for disability insurance to be in effect? 14. Does ESL or PTO supplement Worker's Compensation illnesseslinjuries? COUNCIL NOTES: As an added benefit, with this practice, the City is able to extend the waiting period on a short-term disability plan that results in a premium savings, How many employees will be under the 304 (30 day waiting period plus 40% supplemental for 9 weeks) amount? 125 How many employees will meet the 30 day waiting period at 100% ESL? - An additional 73 with current ESL bank, Combined. only 6 fall slightly short of the 160 hours or 30 day waiting amount. What % of employees abuse sick leave? How many employees are affected by the sick leave conversion payment now in force? 41 eligible (hired prior to 2/1190); 29 will actually receive cash-out. How will the increase PTO buy-back limits impact the City's costs? BENEFITS COMPARISON - July 2006 Citv's Contributions - Insurances & Retirement Leaves - Hours per Year 0/0 % % Life Sick Vacation Holiday Total AGENCIES Medical Dental Retirement STD LTD Ins. Hours Hours Hours Leave (FICA not incl.) Per Yr Per Yr Per Yr HrsNr Arvada 80%-Emp 80%-Emp 10%-clvilian -0- 90-0 2x 96 96 88 280 80%-Fam 80%-Fam I O%-sworn wait salary 10%-Oepl-ld (No FICA) Broomfield 100%-Emp 100%-Emp 6%-civihan Self- 90-0 1.5x 80 112 88 280 77%-Fam 52%-Fam 10%-sworn funded wait salary 6%-OepHd Castle Rock 86%-Emp 86%-Emp 4%-civilian -0- 90-0 Ix 96 80 72 248 77%-Fam 77%-Fam 4%-sworn wait salary 4%-OeoHd Commerce 100%-Emp 78%-Emp 6%-civilian Selt~ 90-0 1.5x -> 136 80 216 City 95%-Fam 33%-Fam 9%-sworn funded wait salary 6%-OepHd Englewood 90%-Emp 90%-Emp 7%-civihan Self- 180-0 Ix -> 80 88 168 80%-Fam 80%-Fam 8%-sworn funded wait salary 7%-Oepl-ld Golden 90%-Emp 75%-Emp 5%-civilian 100% 180-D 2x 96 96 88 280 80%-Fam 40%-Fam 12%-sworn wait salary 5%-OepHd Greenwood 88%-Emp 100%-Emp 8%-civilian -0- 90-D 1.5x 96 96 88 280 Village 80%-Fam 100%-Fam 9%-sworn wait salary 14%-Deol-ld Lafayette 100%-Emp O%-Emp 10.2%-clvil. -0- 90-0 Ix 96 80 88 264 100%-Fam O%-Fam 10,2%-sworn wait salary 10.2%-DpHd INo HLA) Lakewood 92%-Emp 90%-Emp 10%-clvilian Self- 180-0 1.5x 96 96 112 304 67%-Fam 55%-Fam 10%-sworn funded walt salary 10%-OepHd (No I'll A) Littleton 82%-Emp 100%-Emp 4%-clvilian 100% 90-0 Ix 96 96 96 288 82%-Fam 34%-Fam IO%-sworn wait salary 4%-DepHd Northglenn 94%-Emp 100%-Emp 10%-civihan Self- 90-0 1.5 x -> 160 64 224 75%-Fam 75%-Fam ] O%-sworn funded wait salary 10%-DeoHd Thornton 90%-Emp 100%-Emp 7% 100% 180-0 1.5x 96 96 96 288 80%-Fam 51%-Fam wait salary Westminster 93%-Emp O%-Emp 10%-civilian Self- 180-0 Ix- -> 120 <-- 120 77%-Fam O%-Fam 10%-swom funded wait Staff 1O%-OpHd 1.5x - (~O FICA) Mgt Wheat Ridge 90%-Emp 90%-Emp 4%-civihan Self- 90-D 1.5x 96 96 88 280 80%-Fam 50%-Fam 10%-sworn funded wait salary (72H+2FH) 5%-OepHd. prop Propose Propose Propose Propose -> 160 80 240 Information Technology Strategic Plan City of Wheat Ridge August 2006 ~$ Prepared by: Michael Steinke Information Technology Division Manager And Staff Page 1 of 25 Information Technology Strategic Plan Table of Contents Strategic Plan Purpose, Background and Introduction .......................................4 City Mission and City Council Strategic Goals ....................................................4 Information Technology Mission Statement ......................................................... 7 Information Technology Guiding PrInciples 7 Information Technology Core Beliefs R Info rmatio n T ec h n ology C usto mers ..... ........ .......... ....... ...... ................... ...... ......... 9 Trends in Information Technology ......................................................................10 Performance ...........................................................................................................12 Customer Service Performance 12 Systems Availability Performance 12 T ec hn ology Stan dards ....... ....... ........ ........ .......... .................. ........ ........... ...... ....... .13 TelecommunIcations Infrastructure 13 Telephone Services 13 Telephone CircuitlY 13 Telephone Equipment 14 Future TelecommunIcation Plans 14 Information Technology Services Supported ......................................................14 Major System ApplicatIOns. 14 Software Management 15 VVcb 15 Systcms Managemcnt 15 Human Resources for Information Technology .................................................16 Recruitment of Technology Staff. 16 Trammg. 16 Rctention 16 Five Year Staff ProjectIOns 17 Information Tcchnology OrganIzatIOnal Structure 17 System Security and Disaster Recovery............................................................... 17 Security 17 Security Patches 18 Security PoliCies. 18 Cyber Security 18 Flrewalls. 18 Virtual Private Networkmg 18 Internet Content FilterIng. 18 Telephone System 18 Virus ProtectIOn and Detection 18 Online Transaction Security for Citizens and Busmesses 19 Wireless Data Encryption 19 Virtual Local Area Networks 19 Password Controls 19 Annual Comprehensive Security Assessment - 19 VVindows SecurIty on PCs 19 Page 2 of 25 Information Technology Strategic Plan Disaster Recovery 19 T echn ology Acquisition Process ................. .............. .............. ...... ....... ...... ........... 20 New Systems Strategic Implementation Planning and PrIoritizing ... 20 Network Infrastructure Architecture Standards ...............................................21 Local Area Network/Wide Area Network 21 Data Networkmg and Transport Standards 21 City-wide Backbone 21 Telephone Services 21 Servers. 21 Workstations 22 Handhelds 22 Databases 22 Internet/Intranet. 22 M aj 0 r Pro j ects- Th ree years.......... ........ .............. .............. ...... ....... ...... ...... ..........22 Com pleted Projects in 2005.......... .......... ............................ ............. ...... ...... .......... 24 Page 3 of 25 Information Technology Strategic Plan Strategic Plan Purpose, Background and Introduction The Strategic Plan IS developed to provide a clear, comprehensive document to effectively commUnIcate the City's technology direction, policies, prIoritics and strategy. This plan IS designed to support the objectIVes, goal and plans of the City of Wheat Ridge Thc Information Technology Division has successfully established tactical and strategic plans, standards and processes. This is helping Departments reach goals established to support City'S agcnda. This strategic plan meludes system upgradc and rcplacemcnt strategies and schedulcs. The InformatIOn Tcchnology Division dcveloped guiding principles for the Dcpartment and has included those principles as part of this documcnt. Pcrformance and tools have been dcvelopcd and Implemcntcd to help staff focus on gUiding principles. Thesc tools are also dlscussed withm thiS strategic plan. The success that the Information Technology Division has achievcd smce 2005 is closely coupled to the emphaSIS the DIVision has placed on hirIng, traming and retaming the highest quality, dcdicatcd technical staIf. This plan includes discussIOn ofthc strategy that will contmue to be uscd to rctain qualified and motivated team members. Also included in thiS strategic plan are vital fundamentals such as technology acqUisition and major system prioritizing, and systems disastcr recovcry While this plan docs not include tactical plans, it docs include highlights to current technology standards, major three-ycar technology projccts, and five year staff projectIOns. This plan will be reviewed and updated annually City Mission and City Council Strategic Goals The Information Technology DiviSIOn stratcgic plan is cstabhshed WIth a clear understanding of the City Mission and strategIc goals established by the City Council. Each year, feedback from the Department Directors, CIty Manager, Deputy City Manager and City Council are digestcd by the IT DIvision to review and update the IT Strategic Plan. The results arc listed below and are included WIthin thiS plan to usc as a gUldc to align the InformatIOn Tcchnology Strategic Plan With that of City Council and the City exccutlvc team. Our City Mission is to provide personalized service at a high standard of excellence creating a financially sustainable city. We protect lives and properties, shape Wheat Ridge's future, enrich our citizens' lives, and engage our citizens. Page 4 of 25 Information Technology Strategic Plan City Council Strategic Goals - 2006 - 2011 I~$~ Iii ~II I . Creating a Sustainable City Government Well-Mamtained and Rcplacemcnt of City Facilities and Infrastructure Adequate Revenues to Support Defincd Scrviccs and Servicc Levels Morc Diversc Revcnuc Base Productive, Highly Motivated Workforcc with CompetitlVc Compensation Strong Financial Reserves Consistent with Fmanclal Policies . . . . l ~~:rg l .. .,\..,( ,...........--,. ./ -~ ~ I City Prepared for Growth and Opportunities . VisIOn Clearly Defined and Used in Plannmg, Policy Development and DeCISIon Making . Strategic Plannmg Established as an Ongoing Process . Comprehensive Plan Reflects the City's VisIOn and Goals . Clearly Defined Developmcnt Standards and Guidelines Used m Planning and DecisIOn Making . Developmcnt Process Clearly Defincd with Predictable Timc Frames Strong Partnership between City and Community . City Governmcnt Perccived as More Busincss Fricndly . Opcn and Transparent City Govcrnment . Increased Citlzcn Confidence and Trust in City Governmcnt and Leaders . Citizcns ApproprIately Involvcd in Policy Development and Projcct Plannmg . Mayor-City Council-City Management Workmg Together as a Team . Citizens Well Informcd on City PoliclCs, Services, Programs, Issues and . Financcs f'~~ , ~~'.,} Better Quality Housing Stock . Increased Homcownership . Upgraded and Morc Modcrn Homes Page 5 of 25 Information Technology Strategic Plan . Morc Young Families Purchasing and Upgrading Homes . Positive RcputatlOn among Rcaltors and Developers . Quality Infill Development Compatible with Neighborhood, VisIOn and Updatcd ComprehensIVe Plan f~~'~''';,\ ..1 ~-_(;.,l -,.... ...., . Redevelopment of Major Corridors Mlxcd Usc Developments. Wadsworth and Kipling Corridors, 3R'\ 44th Major Redevelopment of the 1-70 Comdof' Major Commercial Ccnter Morc Quahty Retail and Restaurants 38th Comdor Infrastructurc Improvement and Busincss RcvitalizatlOn Improved Access to 1-70' Alllnterehangcs More People OrIcnted Dcvelopmcnt . . . . . Page 6 of 25 Information Technology Strategic Plan Information Technology Mission Statement "The IT Division will evaluate, integrate and support innovative technologies to help internal and external customers achieve their goals, while effectively maximizing return on investment and providing cost effective methods for citizens, businesses, vendors and others to easily access information and conduct business with the City." This missIOn statcment has bcen the foundatIOn for customers' service standards that are mcludcd within this plan. Thc City ofWhcat Ridgc recognizes that InformatIOn Technology IS servmg an mcreasingly important role m the cfficicnt and quality dclivery of scrvlccs to busincsses and citizens. The Information Technology DivIsion rcports to thc Deputy City Managcr The IT Departmcnt has a vcsted mtercst m thc City and therefore finds It essential that wc build mnovative solutions for the City ofWhcat Ridge to ensure public value. Information Technology Guiding Principles PrinCiple I - Pcrsonahzed scrvicc' Customers are first PrIority, and will always be trcatcd in a timely and respectable manner PrinCiple 2 - 1l1gh standard of excellencc' Systcms support and application development arc centralized, elimmating the nccd for Departments to hire or convcrt eXIsting staff within Departments into technology positions to support hardware or database applications. This centralized approach enhances organIzation efficlCncy by eliminatmg potential for islands of mformation, promoting opportUnIty for data sharing between applicatIOns and dcpartments, and maintaining adequate depth of support for systems. This will proVide for more customer satisfaction, problcm prcventlOn, technology standardizations and provide the best servIcc aVailable Principle 3 - Financially Sustamablc: Ncw systcm acquisition will be accomplished through a standard proccss and will meet the standardization goals as establishcd by the IT DiVision. Rcplacement of hardware, software and nctwork mfrastructurc will bc budgeted and scheduled to prevent obsolcscence and reduced organizatIOn efficiency Hardwarc and softwarc (customized and off-the-shelf solutIOns) standards arc establishcd and updatcd by the Information Technology DivisIOn and adhered to by all City Departments. Staff will purchase and Implement off-the-shelf software for major applicatIOns as opposcd to developing custom software when off-the-shelf software mcets the majority of the City's reqUirements. PrinCiple 4 - Protcct Livcs and Property. Acccss to and availability ofpubhc safcty, communicatIOns and finanCial systcms IS cruCial to thc organization, and high system availability will bc an on-gomg performancc measure lor the Division. PrInCiple 5 - Shapc Wheat Ridgc's Future: Emcrging technology will be cvaluatcd by thc IT Department to detcrmine It has potcntial to transform processes and services. Technology staff must thmk outsidc the box, constantly looking for ncw and creatlvc ways to cxplorc technology Page 7 of 25 Information Technology Strategic Plan Sustained success m the use of any technology can only be achievcd through the ability to hirc, tram and retam the most knowledgeablc, dedicated technIcal staff. Principle 6 EnrIch our Citizens' (Customcrs) LIVes: Data mtcgratlOn and shanng throughout the organIzatIOn and with the public IS a key cvaluation factor m sclectmg and developing applications. City Staffuscs IT rcsourccs in accordance With formally established poliCies. PrinCiple 7 - Engage our Citizens (Customcrs) Customcrs will havc cfficient methods to rcquest IT services and to provide feedback on scrviccs provided by thc Information Technology DiviSIOn. Information Technology Core Belief.. WE BELIEVE in personal servicc and knowing our customcrs. WE BELIEVE in bemg effiCient and effective by providing a quality service dclivery to the customer, a scrvicc which is sensitivc and rcsponsible to customcr's necds and cxpectations, and which is effectivc in tcrms of achlcving desirable impacts withm the community and thc city WE BELIEVE m bemg rcsponsible both fiscally and personally by wherc govcrnmcntal expenditures are not wasteful and arc rcsponsible m terms of spendmg Within estabhshed budget parameters. Wc will bc accountable for dccisions and choices and hold others to the same standard. WE BELIEVE m bemg valuable and an asset to the customcrs by bcing responsIVe, accessible, flexible, educative, informative and mcetmg and anticipating the nccds of the orgaUlzational cnvironment. WE BELIEVE in having mtegrity Being honest, truthful, rcspectful, eqUItable, and trustworthy and adhering to thosc qualitlcs. WE BELIEVE m cooperative teams. Departments should be a part of, and not apart from, thc City it serves, strIving to develop an open atmosphere and awareness, of mterdependcnce and sharing. WE BELIEVE m empathy for people by being courteous, sincere, friendly, carIng, and acceptmg. WE BELIEVE in pride by having good employees, buildmg lastmg relationships and maintaming a good cnvironmcnt. In sum, WE BELIEVE in maintaming a govcrnmcnt which is progressive and innovative, where profeSSIOnalism, honcsty and integrity prevail, wherc pridc m work and credibility are of paramount importance, where effectivc planning for technological and change is a constant process, and whcrc the freedom to cxcrcisc profcssional judgment IS encouraged and supported. Page 8 of 25 Information Technology Strategic Plan Information Technology Customers The InformatIOn Tcchnology Division provided scrvices for mternal customers and to a limitcd degree, external customers. Busmesscs and cltizcns frequently use thc Web site as an altcrnate avcnue to gain acccss to mformatlon and scrvices. Tactical plans include expanded and more utilizatIOn of currcnt applicatIOns to furthcr enhance productivity and increasc the numbcr of customers using services directly provided by the Information Technology DivisIOn. The Information Technology Division providcs services for the groups listed below' City Council- responsible for serving as the legislative and governmg body of the City. City Council adopts laws, ordinances, and resolutIOns stating City policy, holds public meetings on a varIcty of communIty issucs, mects with groups and busincsses, attends local, county, regional, statc and national mectmgs on issucs that have mUnIcIpal Impact. City Manager '.I' Otfice - rcsponsible for providing overall admmistratlOn for the City in accordance with City Council policics and Issues. These responsibilities include prcparmg and executmg the City budget, special projects management, overall coordmation of capital projects, trackmg municipal impacts of state and federal legislatIOns, public mformation and scrving as key communicators With City Council, cItizens and staff. City Treasurer '.I' Office - ThIs officc IS responsiblc for thc mvestment of all City funds, along With the daily mOnItoring ofthc City's cash flow, plus signmg all City checks. Administrative SenJices Department - This departmcnt is rcsponsible for Human Rcsources, Purchasing, Salcs Tax, and thc Finance Dcpartmcnt. These Departments are responsible for collecting, accounting and reporting financial information related to all City rcvenucs and cxpendltures, IssUIng and managmg City debt, collccting, auditing and enforcing City sales and use tax, adminIsterIng benefits and managing funds related to the City The InformatIOn Technology DIVision lS part ofthe Administrative Services Department. Communitv Development Department - They are responsible for long-rangc land use, transportatIOn planning and implemcntation, proViding strategic economic development opportunities, prOVIding for safc buildmg constructIOn through building projcct reView, permitting, inspection and zoning functions, and dcvelopmg strategies for Improving thc overall quality of lifc. Municipal Court This office is responsible for all phascs of running a mUnIcipal court. Parks & Recreation Department - responsible for acquiring, deSigning, constructmg and mamtaining parks, trails and open space; operating the recreation centcr and curriculum planning and implcmentmg programs, sports leagues, scnior activitics and speCial events. Police Department - responsible for enforcing all laws and ordinances, prOViding a safe environment for the residcnts, businesscs, and visitors to the community; protecting through patrol and traffic operations, casc investigations, code enforcemcnt actiVity, enhanced communications, and animal control functions, mtcractmg with the community to educate them Page 9 of 25 Information Technology Strategic Plan on crime prevention, crimmal activity, drug aetlVlty and awareness, traffic safety, and pet ownership This departmcnt provides professional response to citizen's requcst for servicc. Public Works The Publtc Works Department is responsible for mamtainmg and constructing City owned streets, sidewalks, brIdges, traffic control deviccs, and stormwatcr dramage ways, creatIOn and maintenance of accurate City ROW maps, for thc revlcw of civil cngincering documents for all private and public developmcnts occurring within thc City of Wheat Ridge, for transportation planning including thc maintenance & dcslgn of traffic signals and associatcd devices, etc , as well as providmg ovcrall maintenance ofthc City's vehicles. The Public Works Dcpartment providcs recommendatIOns to the City Manager and the City Council on future Public Works programs. The General Puhlic - Anyone that accesses the City information systems not listed abovc. Trends in Information Technology Thc Manager of the Information Technology Division and staff monitor trends m thc tcchnology field, and purchase, cvaluate and implcment new technologics that have the potential to enhancc serviccs to mternal or external customers or Improve organization cfficlency This documcnt does not describe all trends and emerging tcchnologies, but docs highlight sevcral kcy technology trends that proVide opportunIties to improve scrvices and cfficiency within thc City of Wheat Ridge. Some of the major trends being tracked and explored within the InformatIOn Technology Division mclude' . Expanding capabilities of Web based technology Web tcchnology will continue to promote and support dismtermediatlon - thc practice of providmg scrvices directly to the customcr without the participatIOn of City govcrnment. Also impacted by this trend will be the ability to expand scrvices on the City'S Employce Intranet and the ability to proVide browser-based access to ncw software applications. E-governmcnt is defincd as the transformation of public-sector mternal and cxternal relationships through Internct-cnabled tcchnologies to enhance communicatIOns and optimize government service delivery Advanemg web technologies Will help thc City cxpand web usagc m four pnmary areas: Government to Citizen - includes, but IS not limited to, account mquiry and paymcnts, recreation registration, building pcrmlt filing, inspcction scheduling, ticket payment processing, and others. Government to Business - meludcs, but is not limltcd to, sales tax tiling and payments, building permits, professlOnalliccnses, ct cetera. Government to Government - includes, but IS not hmited to, such applicatIOns as sexual- offender information, criminal mformation, Geographical Information Systems (GIS), water and resource information et cetera. Government to Emplovee - includes, but is not limited to, human rcsources management, employec self-servicc apphcations likc timesheet cntry, policies and procedure, et cetera. Page 10 of 25 Information Technology Strategic Plan . Voice and Data Integration Integration of voice and data using the same communicatIOn lines IS called Voice over Intcrnet Protocol (VOIP). VOIP could potentially provldc additIOnal cfficient scrvlces for citizens and employees. Cost and fault tolerance is still a major factor m deployment. Mitlgatmg the potential problems associated With thc tcchnology is costly Howcvcr, we will cxplorc thc cost benefit analysis for the City of Whcat Ridge . High Speed Wireless Wide Area Networks This trend could help thc City to Improvc network performance and reliability to remotc facilitlcs and reduce Icase communicatIOn line cxpenses. WI-FI mcsh nctwork enable the City to connect via high-speed wireless and is bcmg studlcd and may be Implcmcntcd over thc next 24 to 36 months. Advanccs in high-speed wireless nctwork products and capabilities arc contmuing to cxpand and will bc evaluated for future network requirements and dcployment. In addition, the City IS explOrIng ways of cnablmg high spced wlrelcss connectivity to all remotc SltCS by participatmg in a municipal wireless solutIOn round table . Homeland Security The creatIOn of thc Department of Homeland SecurIty IS a result of the attack of Scptembcr 11, 2001 It has hcightened the focus on securIty for all governmental agcncies. Wc have implemented a numbcr of improvemcnts to help ensure the security of our eqUipment and more importantly data. Gartncr Dataqucst, a technology research firm, believes the potential opportunity behmd homeland security-related IT mltlativcs will be significant. To thiS cnd we have implemented physical access controls. . Advanced Security Increased necd for securIty Will help to accelcrate two-factor authenticatIOn options and physical access technologies. Decreasmg prices for such tcchnologJes will create opportunities for the city to consider advanced authentication tcchniqucs such as badge readers and logon authentication. . Enterprise Backup The cxpanded data processing capabilitlcs that the City has come to rely upon havc processes and proccdures m place to cnsure timely backup of the systems. However, thc backup systems need to become more automated, efficient and more fault tolerant. To this cnd the DiviSIOn IS going to bc cvaluatmg and purchasmg a technology leader enterprise backup solution for thiS concern m 2006 Page 11 of 25 Information Technology Strategic Plan Performance Customer Service Performance The Information Tcchnology DivIsion supports several scrvcrs that host applications for all City employces as well as those scrvers uscd by external customcrs. The availabihty of networks and servers is crucial to thcse customers to perform everyday duties and therefore IS of the hlghcst pnority to thc InforInatlOn Tcchnology Division. Much emphasis and progress has becn made on upgradmg hardware and softwarc. In additIOn, the network hardwarc has been upgraded to work more efficiently and reduce faIlurcs. Thc avmlability of the nctwork is cxpectcd to surpass a 95% uptimc. Thc definition of uptimc is timc which a user can access the files nccessary to do their job and not whether an individual componcnt IS runnmg. Hardware failures including communIcations lincs account for almost all down time. The fact that thc City will have several ncw servers m 2007, all with the tcchnology mcntioned above should allow us to easily surpass thc 95% goal. In 2006 the Department willlmplcment an enterprIse call for service rcqucst system by CartcGraph. This system wIll have the abihty to track responses to rcquests and report empirically on a call history We Will also implcment an ongomg service evaluatIOn system to provide all internal IT customers with the ability to provIde specific projcct-related feedback on the quality of services receivcd from the Department staff. ThiS evaluation system will bc designed to. I) encourage customers to provide formal feedback on services rcceived, 2) promotc the guiding principle of outstandmg customcr service; 3) identify opportunities for continucd improvement ofIT delivercd services by mccting with customers when service levcls are rated average or below and, 4) Follow-up With customers aftcr completion of projects or resolution of problems is also a key component of the outstanding service. Systems Availability Performance Thc Information Technology DIViSIOn supports numcrous computer servers hostmg applicatIOns for all City employees as well as external customers. Thc availability of networks and servers IS crucial to thcse eustomcrs in accomplishmg thcir goals and is a high priOrIty for the Information Technology DIVision. The DiviSIOn has implcmcntcd scveral pOliCICS and procedures to help ensurc maximum system availability for its customers. Performance standards mcasuring system availability wcre established in 2006 and contmue to be monitored. System availability performancc standards arc as follows. . Telephone and vOice mail system availability - 90% uptime . Windows bascd systems (Police Computer AIded Dispatch, Recreation Point of Sale and RegistratIOn, Financlals, Offiec AutomatIOn, RccreatlOn Rcgistration, Building Permits) - 95% The InformatIOn Technology Division has not always met these pcrformancc standards. In 2006 the goal IS to achieve system availability of95%. Page 12 of 25 Information Technology Strategic Plan Technology Standards In order to provide a high level of customer service whilc mamtainmg a rcasonable level of FTEs wlthm the Information Technology DiVIsIOn, thc City must develop and support technology standards. Thc IT Department Implemcntcd tcchnology standards in 2005 and updatcs those standards annually to adjust for new technologies, needs and strategies. Dcviatlon from standards may bc approved by thc Information Technology DivisIOn to meet a selected vendor reqUirement or when a Departmcnt's nced clearly demonstrates that conformance to technology standards will negatively impact their goals. Policlcs and technology purchase approval proccsses have been established to ensurc compliancc with standards. Thc current year architccturc standards and security m the areas of scrver hardware, operatmg system software, database software, officc productivity softwarc, and network hardware are listed below: Telecommunications lnfrastructure The telephonc systcm consists of two Mitel telcphonc sWitches, thrce small Nortel telephone switches, and Auto Attcndant System/VOice Mml. Qwcst services arc at all our remote sites. The telcphone system currently has 500 extcnsions and voice mailboxes serving cvery Department in the City The wiring system transports both VOICC and data transmissions to all these users. Both the wiring and telephonc systcms are reliable with major downtime averagmg Icss than five days per year The expansIOn, mamtcnance and rcpair of the mfrastructure arc pcrformed by Qwest under the supervlSlon of the T e1ecom lead. All programming, setup and installation of phone equipment is done by thiS team. Telephone Services Current ConfiguratIOn ~ Summer 2006. Currently the City tclcphonc network topology IS a standard hub and spoke configuration. Telephone Circuitry All the off sitcs arc lmked via Pomt-to-Point TI CirCUIts prOVided by Qwcst, except where noted. The configurations arc as follows Rec Centcr' 24 channcl T I cirCUit Senior/Community Ccnter 12 channels of full point-to-point Tl cirCUit Anderson Complcx. 12 channels of full pomt-to-pomt T 1 clIcuit Public Works Shops. 12 channels of full pomt-to-point T1 cirCUit City Hall. two full two-way pomt-to-point Tl circuits With 500 dedicated D-I-D numbers. City Hall (non PD dcpartmcnts)' 100 D-I-D'S Policc Dept. 100 D-I-D'S Ree. Center' 100 D-I-D'S Senior/Community Center' SO D-I-D'S Anderson Complcx. SO D-1-D'S Public Works Shops. SO D-l-D'S Page 13 of 25 Information Technology Strategic Plan Telephone Equipment All the following off sites havc been upgraded to Nortel BCM 200 phone systems with on-board routing and vOice mail capablhty' Semor/Commumty Center Andcrson Complex Public Works Shops All thc prcvious sitcs are utilizing Mitcl SX200 Lite PBX's using a centralized voice mail system (Mltcl Mail) locatcd at City Hall City Hall. Mite1 SX200 Litc PBX w/ 7 expansion bays (maxed out) Rec Centcr' Mltel SX200 Litc PBX w/ 1 expansion bay Future Telecommunication Plans Replace the older Mitel City phonc switch with a VOice ovcr Internet Protocol (VOIP) capable Nortcl or Mltel Phone sWitch. This will UnIfY all telcphonc eqUipment to Nortel or Mitel to creatc a seamless telecomm network. The followmg amount WIll be submittcd for the 2007 Fiscal Year budgct to this end. $235,000. This dollar amount would mc\udc a new switch (fully scalable to VoIP) and new rcplacemcnt phones for all cxisting deviccs at City Hall and thc Rec Centcr Thc phone system proposcd for thc City will be V olP In anticipation of a new phonc systcm, CAT 5e ccrtified cable has bccn installed at all sites to meet the minImal Q O.S. (Quality of Scrvice) rcquiremcnts ofVoIP Information Technology Services Supported The Information Technology DivIsIOn IS compnsed of three major functIOnal areas responsiblc for support of CIty technology The detail on current systems supported and the scopc of responsibilitics m cach of the arcas of the InformatIOn Technology DlVision mcludc' Major System Applications IT IS responsible for coordmating the dcvelopment of interfaces, maintenancc, support and upgrades to these apphcations. The planned expansion of our currcnt entcrprisc systems and the City's Web sitc directly supports thc mission of the IT DiVIsion by providing alternate, cost effective methods for Citizens and businesses to access information and conduct busmess with the City Some of the City's major applications maintamed by thc Information Technology DiviSIOn includc. . Citywide cmail and scheduling systcm and SMTP gateway . Police Computcr Aided Dispatch, Records Management, and Field Rcportmg. . ADG Financial, Payroll and Human Resources, Building Permit System, Cash Receipt Systcms, Court Case Managcment . Parks & Recreation Point of Sale, Facility Schedulmg and Class RegistratIOn . Geographic Information Systems . Fleet Management Systcm . Microsoft Officc for officc productivity . Microsoft SQL Scrvcr 2000, MySQL and Progress for various databasc applications . Document Managcmcnt Page 14 of 25 Information Technology Strategic Plan . Email content filteflng system . Citywide Anti-virus . Automated dcployment and assets managcment systcm . Sccurity Apphcation . ESRI Graphical InformatIOn Systems (GIS) . CarteGraph service rcquest system . Web Site Software Management . The Software Managcment team provides tcchnology solutIOns to customcrs withm the City of Wheat Ridgc to enhancc thcir pcrformancc and productivity Activitics rangc from the simplc task of directing an cmployee to approprIate tools, all the way through rcscarching, dcveloping, Implemcnting, and maintaining major applications. Thc Tcam is always rcady to provide technological asslstancc to gIVe Wheat Ridge an edgc in dclivcrIng services to its Citizens. ThiS Team works on thc Web site development (Internet and Intranct), major system apphcations (Financials, Building Permit, Sales Tax, and Policc CAD), and many stand alone databases. The Team also managcs the development of interfaces to cnable data sharing between applicatIOns. Web . Over 22,000 Cltizcns, businesses and othcrs Visit the City's web sitc each month, rcprcsentmg more than 66,000 vlcwed pagcs and Imagcs (hits) monthly . City Web site, job postings, apphcations, purchasmg, and public works, recreation pages are the most popular areas ofthc site. . The Web supports ovcr 500 pages, and over 855 graphic Images. . Other interactive serviccs offcred on the City's Web site include' Job Applications, email RegistratIOn (Activities Guide). . All ofthc City Standard ConstructIOn Details, City ROW Maps, City monumentation mformation, and PW Development Revicw requirements are all available. . Parks amenitics, recreation schedules, City code and othcr refcrence informatIOn are also available to users ofthc City's Internet site Systems Management The Systems Management Team is rcsponsible for thc admmlstratlOn, securIty and data mtegrity ofthc centralized Windows servers. Thesc scrvcrs are home to applicatIOns that support thc City's Emergency Scrvices, MUnIcipal Court, Financials, Document Management, Parks and Recrcation, CommunIty Devclopment, Officc Automation, Internet, and Intranet. ThiS Team also providcs installation, configuration and troublcshootmg scrviccs for all personal computers at five City facilities. Furthermore, thIS Team provides hardware, software and consultmg services for all Departments on cxistmg technologies and provides stratcgic direction for the acquisition and use of new technologies. This Tcam also opcratcs a Help Dcsk that provides troublcshooting services to Departments for the efficient utihzation of computerized systems. As part ofthc Systcms Managcment tcam, the TelecommunicationsfNetworking Team is rcsponsible for managing all City-owned and leas cd VOICC and data communIcations eqUipment and networks within and between more than six City locations. This group's responsibilities include: Page 15 of 25 Information Technology Strategic Plan . Installation, configuration, admmistratlOn, troubleshooting, security, and data intcgrIty for 25 Windows 2003 and 275 Windows personal computers m over five City facilities. . Consultmg services for all Departmcnts on eXlstmg technologies and strategic dlrcctlOn and projcct management serviccs for the acquIsition, ImplementatIOn and usc of new technologies. . AdmmlstratlOn for 300 Windows and 275 Exchange cmaIl accounts. . Support for wirelcss hardwarc and software used by the City'S Public Safety departments for all mobilc applicatIOns includmg Dispatch and Field Rcporting. . Administration of the Purchasc Program for thc rcplacemcnt of City pcrsonal computer hardwarc. . Software Compliance and License Management. . Systems secUTity mcludes ViruS protectIOn, contcnt screenmg and spam filtering. . Delivcry oflT Help Desk services for all City cmployees who acccss any ofthc City's computerIzcd systems. . Support for mission-crItical systcms, 24 hours a day, 365 days a year . Data backup and recovery services for all ccntralizcd systems. . Average support calls in cxcess of 200 per month. Human Resources for Information Technology Successful tcchnology staff rccrultment, selcction, traming and rctention arc vital to advance thc usc of technology and achieve long-range strategic plans withm the City of Wheat Ridge. Recruitment of Technology Staff- The City of Wheat Ridge uscs a recruitment and selection process for tcchnology staff that includes applicatIOn screenmg, comprehensive job- specific testmg, experIencc verification, and situational interview process that assist management in selecting the most qualified, bcst fit candidate for technology positions. Past cmployer references and full criminal background checks are completed and considered prior to extending an oIfcr for a technical pOSItion. Newly hired technology staff IS given spcclfic projcct objectives to provide employee directIOn and serves as an assessment tool for management to determine additional training needs. Training - Tcchnology trainmg helps employees to maintam and incrcase productivity and serves as a motivator and rctention tool for those who strongly dcsire to advance thclr knowlcdge and skills. To the extcnt possiblc, on-linc training providcs a means to maxlmizc training opportunities and reduce thc cxpensc associated with training. Retention - Low staff turnover reduces training cxpense, hclps retam organIzation spcci fic knowledgc, and hclps the InformatIOn Technology DIvision mamtain a high level of productivity and output. Thc InformatIOn Technology Division will provide an environment that promotes compctitive wages and benefits, training opportunIties, professional growth, cmpowcrment, recognItion, and teamwork. The DiVISIOn has had a 20% turn ovcr rate in 2005, however ovcr the past 10 year the turn over rate has bccn 0%. The five-year technology staff plan shows additional positions that will be nccded to maintain support for currcnt systems and to support futurc growth and systems. Page 16 of 25 Information Technology Strategic Plan Five Year Staff Projections During each budget preparation pCrIod, the InformatIOn Technology DivIsIOn will prcpare a comprehensive staffing projcction to dctcrminc future staff rcqUlrements to mamtam current levels of support for eXlstmg systems and to support additional ncw systems and customers. Projcctions arc bascd on historIC trends as wcll as scheduled projects and upgrades. Some of the variables and trends used to projcct future staffing requiremcnts includc: Number of employces usmg IT supportcd technology' 250 Total PCs supported. 275 Schcdulcd PC and server replacements. 45 Number of desktop supported applications: 40 Total Windows accounts supportcd: 350 Number of network nodes supported. 400 Number of Intcrnet connectIOns provided: 350 Numbcr of major software applications supported. 25 Number of Internet and Intranet pages and applications supported. 500 Number of rcmote locations supportcd. 5 Numbcr ofWirclcss Users: 25 Based on thiS model, the Dcpartment will be requcstmg the followmg additional staff during the next five ycars. Staff for 2006 has bcen authonzed by City Council as part of the 2006 budget. Additional staffmdlcated for 2007-2010 IS subject to City Council authOrIzatIOn. 2006 - EXlstmg 5 0 FTE (Current Approved) 2007 - Add I FTE GIS Systcms Specialist & 0.5 FTE Help Desk Technician 200R - Add 1 FTE GIS Tcchnician 2009 - Add 1 FTE Web Enginecr 2010 - Add I FTE Network Admmlstrator Information Technology Organizational Structure I 0 FTE InformatIOn Technology Manager I 0 FTE Nctwork Admmlstrator I 0 FTE Sr IT Support TechnICian I 0 FTE Sr IT Support Tcchnician 0.5 FTE Help Desk TechnICian 0.5 FTE Wcb & Imagmg TechnICian System Security and Disaster Recovery Security The grcater use of computer technology and the results of Septembcr 11, 2001 have increascd thc awarencss of securIty in all forms. Increased reliancc on computcr technology to support mission crItical servlccs, along With an cscalating rIsk of computer mfiltration and corruption by outside individuals, has nccessitated a hcightcned focus on securing computcr resources. A broad, multi- Page 17 of 25 Information Technology Strategic Plan facility network and Internet connectivity have amplified security rIsk. The InformatIon Technology Division has been proactlvc in implcmenting multiplc layers of protection for IT supported technologies. Without a comprehensive security plan and mdustry best practices m place, evcn the best systems can bc compromised. A1l City servers, located at City Hall, are physically secured man envlronmenta1ly controlled computcr room with restricted acccss. Access is limited to IT staff and a limited number of othcr employces who reqUire access to thc room to perform their jobs. Multiple securIty tools, practlccs and procedurcs havc been implcmented dUrIng the last scveral years to protect thc systcms against unauthorIzcd access and viruscs. Some of these include' Security Patches ~ Security patches for operating systcms, applications, and databascs are reviewcd and mstallcd on an ongoing basis. Thc IT Division has automated and managed those (approved by IT) sccurity patches in order to be more efficient. Security Policies - Complete user and technical securIty polielCs are rcviewed, updated and are availablc on thc City of Wheat Ridgc's Intranct. Cyber Security - Information Technology staffrcgularly reviews the Symantec CERT wcb sitc and other rcsources to mamtain currcnt knowledge of cybcr securIty alerts and product vulnerabilities. ThiS mfornlatiOn is used to fortify City systcms agamst threats. Firewalls - Thc City uses two phySical fircwalls to provide cnterpnsc-class integrated nctwork security services and to establish multi-Iayercd defense for all City computer servers. The mam firewall IS placcd between the mternal network and the Internet. A second firewall is in place to secure a data linc that allows the Police Department to access the Colorado Bureau of InvestigatIOns. Thc main firewall interacts with contcnt filterIng software. Virtual Private Networking (VPN) ThiS VPN featurc ofthc firewall allows a secure 168- bit encryption connectIOn from thc Intcrnet to the City's internal nctwork, providing a sccure method for IT technical staff and dcsignated personnel to acccss internal resources. Users arc challcnged for a password by thc firewall and by the mternal scrvers. All access to systcms is logged and may be reviewcd when necessary Internet Content Filtering - The City uscs an integrated comprehensive contcnt filtcring system to enhance security and support approprIate Internet usc policlcs. Thc mastcr database of restricted web sites IS automatically updated daily Telephone System - All telephone systems arc houscd in locked rooms (with thc exception of the Selllors Centcr and Public Works garage) Each City facility and all maintenance ports arc physically disconnected from thc outsldc network. All normal maintcnance is performed on site, and access to outside trunks IS rcstrictcd via passwords from callers outside of the systcm. Remote administration can sccurely be performed by the respective hardware vcndors. Virus Protection and Detection - The Information Technology DIVision has multiple levels of virus protectiOn for intcrnal systcms. E1cctronic mail is InItially scrccned and filtercd for Page 18 of 25 Information Technology Strategic Plan viruses through a gateway mail and spam filter server Second, It IS scanned through an antI-virus utilIty when it enters thc City's email scrver When the emaills routed from the emaIl server to the users' mailboxes, It is agam scanned with anti-virus softwarc at cach workstation. The locally installed anti-virus softwarc scans local files and removablc medIa for viruses. Virus definition files are automatically updatcd contmuously on thc servcr and workstatIons. Online Transaction Security for Citizens and Businesses - Thc City subscribes to Verisign's and GeoTrust's services to guarantee on-line customers that thc website legitlmatcly runs under the auspices ofthe City of Wheat Ridgc, and that all mformatlOn scnt to the site under an 128 Bit SSL scssion IS encryptcd, protectmg against disclosure to third parties. Wireless Data Encryption - All wireless networks arc authorized and installed by Information Technology staff to ensurc that thc most reccnt and sccure wirelcss nctwork cncryption standards arc in place. WP A and/or WEP for data encryption arc reqUlrcd on wirelcss installations. Virtual Local Area Networks - VLANs are used to increase network performance, Improve manageability, easc network tunmg and mcreasc securIty Password Controls - City employees' acccss to the various software packages IS controllcd by the use of passwords and spccific login menus that provide access only to thc applications and SCrvlCCS an cmployee is authorized to usc. Annual Comprehensive Security Assessment - Thc City secures thc expertisc of an outsldc securIty firm (Forsythe) annually to assist in conducting mternal and cxternal system cxplOltation testing and to assist the City with fine-tuning SCCUrIty poliCies and fortifying systems. Windows Security on PCs - Windows security fcaturcs are used to prevent non- admmistration staff from installmg new programs on desktop computers. Local files and Network files arc protected by thc Windows 2003 NTFS file systems security Disaster Recovery As dependcnce on technology for SCrvlCC delivery and intcrnal operations has expanded, so has the need for a comprehensive dlsastcr recovery plan. Recovcry plans arc a work in progress and are updated each ycar In 2003, unInterrupted powcr supplies, network hardwarc and servcrs were set up at a CIty-owned dlsastcr recovery remote site to provide for rapid recovery following a disaster or damage to the computcr facIlity and equipmcnt at City Hall. The Windows servers arc now locatcd at the facility and are connccted to the City's network for remote connectivity As of March, 2006, thc IT Division has the capabilIty to work with our software vendors to restore a system in thc cvent of a disastcr In addition, nonnal backups are physically relocated to the off SltC safe to mitigate completc data loss at the City Rccovery plans are bcing drafted and updated on an annual basis. Comprchenslvc testmg is m the planning stagcs for implemcntatlOn in Fcbruary 2007 Page 19 of 25 Information Technology Strategic Plan The Information Technology Division will also quantify, vahdatc, research, evaluate, recommcnd and Implement an cntcrprIse wide backup and disaster recover solution for the City of Wheat Ridge with an expccted life span offivc ycars. The City's currcnt backup solution IS entering the last phasc of its life expectancy with two years left on the five year life cycle. Possible solutions would mcludc a strategy that employs disk to disk to tape methodology or possibly an ofT sitc internet storagc vcnture with a storage partncr likc Iron Mountam. Othcr dcvices that could be utilized arc large Network Appliances or high spced and high capacity tape librarics. Rcsearch is nccdcd for thc cost of techno logICs, capacity rcqUlrements quantlficd, and stratcgles cxamined, in ordcr to fit the best tcchnology with the needs ofthc City The needs of the City along with "bcst mdustry practices" will ensure a solution that IS viable and rchable. In additIOn, thc backup storagc solution must bc cxpandablc to accommodatc more extensive usc of video and data requiremcnts based on eXisting and future projects. llavmg a backup solutIOn that is scalable IS crItical to safeguard the data. Technology Acquisition Process The InformatIOn Technology Division provldcs advisory services to assist Dcpartments in learning how tcchnology can support their goals, and to assist them as they plan for ncw technology projects. A tcchnology budget form was creatcd to be used by Dcpartments consldcrIng new technology projects. The technology budget request form IS uscd in all budget preparatIOn packets. ThiS form aids Departments, in collaboratIOn with thc Information Technology Division, to consider and document several Important aspects of a proposed technIcal project mcludmg: project scope, business nccd/justificatlon for the project, on-going user and technical staff support requirements, training requircments, and cost. In most situatIOns, Dcpartments contact Information Tcchnology staff prior to inItlatmg any purchascs of hardware or software All purchase orders containing computer hardware, software or related technology arc forwarded to thc Information Technology DIVISIOn for final revlcw and approval. Compliance with standards and ease ofmtegration with eXlstmg technology and data is achieved and cnhanced through this approval process. Sinec 1998 the City has been on a thrce year replacemcnt grid for all pcrsonal computers. Thc grid was modified in 2003 to replace "power user" computers every two ycars. Thc "power users" only comprise of 8% of the users. Thc grid includes users who get the recyelcd two year old power computers. This plan has proven to bc effectivc. New or replacemcnt computcrs arc purchascd rather than leascd. New Systems Strategic Implementation Planning and Prioritizing Prior to 2005, the InformatIOn Technology Division mdcpendently prIorItized the ordcr in which new systems would bc Implemented. In 2005, prioTitlzations were made on replaecment of a complete departmcnt's computers vcrsus indiVidual users, m order to simplify accountability of systems. Thc current systems thc City purchascs are very inexpensive and powcrful, in that a smgle platform will accommodate 90% of user's rcquircmcnts. Page 20 of 25 Information Technology Strategic Plan Network Infrastructure Architecture Standards For security purposcs, some specific hardware and configuration mformatlOn IS excluded from this documcnt. Local Area Network/Wide Area Network The City of Wheat Ridge's computer network supports approximately 400 nodcs (devices) Of these 400 nodcs, thcre are 275 nctworked personal computers, all of which havc thc ability to browse thc Internet. The Information Technology Division is purchasing software to enable us to mom tor thc connection to the Intcrnet to ensurc good performancc and sccure connectIOns and adhcrcnce to IT Intcrnet access policy The City's nctworks are protected by a two tiered securIty check. The Local Arca Network (LAN) at City Hall is a collapsed backbonc dcslgn with a quality switch at the core. All of the City's scrvers are connectcd to this switch. Thc uplinks to the desktop sWitches, located m the telcphone closcts on various floors, arc also connected to this corc switch. All of the devices at the City communicatc at Icast 100 mcgabits pcr second on Category 5c Unshielded TWlstcd Pair (UTP) cablc The City also has a Widc Arca Network (WAN) to connect the fivc City facility locatIOns to the computcrs at City Hall. These facilities include the Wheat Ridge public works garagc, and all recrcatlOn facilitics. At thc core of the WAN IS a Cisco 4500 switch. All remotc facilities are served by QWest T-I 'so Data Networking and Transport Standards LAN Switches - LAN devices will be mtclligent network "switches" that arc capable of 10/1 OOMBPS spccds, with 1000MBPS uplinks. Each of these dcvlces will have the port security enablcd. City-wide Backbone - Switches are connccted with gigabit speed category 5c Ethernet cable. The primary backbone providing scrvlces between five City facilitlcs arc connected to the network usmg leased T-I 's, Telephone Services The City has standardizcd on Mitel and Nortel telephonc switches. The SIZC and mission ofthc facility to be scrvcd dctermine the makc and model of these sWitches. Usc of voice mail and auto attendants IS also determined by the needs ofthc facility Servers The City has standardized on the Dell Powcr Edge line of scrvcrs for use throughout the City This standard allows the Departmcnt to carry an invcntory of sparc parts available for use in most of the servers, decreasing downtlmc following systcm failures. The Department also cames vendor maintenance contracts on scrvers hostmg mission-critical applicatIOns to further reduce downtime. The standard opcrating system for servers IS Windows 2003 with Servlcc Pack 2. Thc Department installs standard anti-virus software on each server for protcction and administration. Page 21 of 25 Information Technology Strategic Plan Some servers rcqmre additional software such as Microsoft Office 2003, and apphcatlon specific software. Servers arc rcplaced on a four to fivc year rcplaccmcnt schedule Funds for all server rcplacements arc authorIzed by City Council and mcluded m the InformatIOn Tcchnology DlVlslOn operatmg budget. Workstations The City has standardlzcd on whitc box dcsktops and Dell laptop pcrsonal computers. Thc standard operating systcm is Microsoft Windows XP ProfeSSIOnal. Thc standard suitc of office productiVity tools is Microsoft Office 2003 ProfeSSIOnal. Also, every PC mstalled withm thc City mcludes standard anti-virus softwarc, Microsoft Internet Explorer 6 0, Adobc Acrobat Reader 7 0, and WinZip Additional applications arc mstallcd as required for specific job-relatcd rcquirements. Pcrsonal owned and unapproved softwarc is not permlttcd on City workstatIOns. Handhelds The City has standardlzcd on the Palm handhelds. Howcvcr there are somc Icgacy Compaq IP AQs in service that are left over from a Police Departmcnt grant in 2004 Databases The City has standardized on Microsoft SQL server 2000 or MySQL as the databasc for all new custom and purchascd software apphcations if compatiblc Support for Icgacy databases such as Microsoft Acccss databases will continue until applications usmg thcsc databascs arc replaced. Ncw applicatIOns arc not developed in MS Acccss. I nternet/I ntranet The City has standardized on Microsoft IlS 6 0 as the Web server software, and a eombmation of ActiveX and Javascript for mteractive applicatIOns and backcnd databasc access. The Information Technology DiVision mstalls and mamtains web servers used to host all City information and services. Alrcs Solutions Contcnt Managemcnt software IS used to provide content contributors with the ability to update departmental mformation on the Internet. Major Projects-Three Years The InformatIOn Technology Division managcment team has develop cd a dctailed 2006 work plan for cach functional arca. The major projccts identified for 2006 through 2009 includc the following: Optimizing Existing Business Solutions - The City of Wheat Ridge has sevcral core busmess systcms. As With most software packages, there arc several fcature and modules that could be put to usc but are not due to various forces and constraints. In order to utilize thcsc systems, onc must become famihar with what thc systems arc capable of and how it fits mto the busincss proccsses of the departmcnts. This could be accomplished by thorough training and hands on expericnce Exploiting thc software the City has already invested eould make users beeome more effiCient and provide an opportunity to expand our current use of the systcms. Police Wireless Technology Upgrade - Thc Police wireless system uscd by the patrol cars is from AT&T and was upgraded in 2006 to what thcy call General Packet RadIO Scrvicc (GPRS). Page 22 of 25 Information Technology Strategic Plan This provided increascd bandwidth for faster, cleaner, commUnIcatIOn bctween dispatch and the UnIts. ThiS technology will be upgraded agam m the ncxt year or two as the wireless technology IS enhanccd. The system bemg deploycd now is called Enhanced Data Ratcs for GSM Evolution (EDGE) and provides consldcrably higher bandwidth and network conncctlVlty than GPRS In the ncxt couple of years the UnIversal Mobile Tcchnology System (UMTS) will be another opportunity to cnhancc thc bandwidth again. Tele-Works Voice Response Technology - Thc plan is to investigate the Tele-Works cVision platform, which IS both hardware and softwarc for vOice response technology ThiS tcchnology mtegratcs channels of commUlllcatlOn so phoncs, Wcb/PC, Fax, Cell phonc, PDA's, etc can access the samc data. This will allow the City to havc a "Ycllow Pages" ofFAQ's, gcneral informatIOn, or basic informatIOn availablc on thc City Web Tele- Works V OICC Response tcchnology (TVR) "reads thc Web" using intelligcnt natural voicc or TTS This mcrcascs the City's ability to provide services to residents while reducmg stafftimc. Interactive Web Forms - The plan is start rcscarchmg and introducing mtcractive forms on thc Web Ovcr the next couple ofycars we will be lookmg for good applicatIOns to takc advantage of Web based forms that citizens can fill m and submit interactively Some of these will also take advantage of the on-Ime payment system we will have. Financial Systems The plan IS to upgrade to a Web bascd Financial Systems m the next couplc ofycars. The ADG systcm, currently being uscd, is being re-written as Wcb based and is cxpected to bc functional in thc ncxt two years. Telephone System - Thc plan is to replacc and unify the type of phone system uscd m the City of Wheat Ridge; either a Mitel or Nortel solutIOn. The old Mitel telephone switch at City Hall and thc Recreation Ccntcr would be replaced with newer sWitches. In 1999, City Hall was upgraded to the current Mitel SX200 Openmg the Recreation Center in 2000 allowed thc purchasc of another Mitel phone switch to work m conjunction with thc City Hall Mitel sWitch. During 2004 we placed the Nortel sWitches m the Parks Shops, SenIor Centcr, and Pubhc Works Shops. This switch will give us more capacity and features plus local support. VOice over IP (VOlP) is still a eonsidcration but due to E91l rcsolution and power failure issues which could make the telephone system inoperable m thc event of a power outage, this technology is being revlCwcd. Digital Mug Shots The Police Department has convcrted from manual 35mm to digital Mug Shot graphical images. Thc old 35mm eqUlpmcnt used in the booking area has been rcplaccd. Thc digital imagcs will allow the P.D to crcate digital hncups with far greatcr case, as well as cxchangc this data With other public safcty agencies. The system will also bc mtegrated to work m conjunction With the records management system utilizcd by the P.D Digital Finger & Palm Printing - Thc Police Department IS converting from thc existmg mk finger and palm printing system to a digital scan of same. Thc cxisting physical systcm is old and wastes time as cach item must then be scanncd for submittal to the Colorado Burcau of Investigations (C.B.I.) and Jeffcrson County Sheriffs Departmcnt as they will only accept digital Page 23 of 25 Information Technology Strategic Plan Images. The system will also be integrated to work m conjunction with the Records Management Systcm utilized by the P.D Document Management The City will install an electromc document management package uscd by many mUnIelpalitlcs which IS developed by LascrFiche. This LaserFiche software has the ability to provide web access for archived documents, clectromc packet agenda creation and managcment, and retention schedules for purging of documcnts based on thc approvcd City of Wheat Ridge rctention program. Staff Scheduling System - A schcduling softwarc product may bc reqUlrcd to meet the complex staffing and reportmg necds of the Police Department. We Will explore thc ability ofschedulmg software to intcgrate with payroll and thc RMS system. Rccommendations and cvaluation of such an applicatIOn should take one year and implcmcntation, if approvcd, will be started m 2007. Disaster Recovery Site Upgrades - Rescarch and prICC thc proposcd City's disaster recovery hot SltC to mclude servers and softwarc for Fmancmls, BuIlding Pcrmits, Court, Records Management Systcms, Computer Aidcd Dispatch, cmail, fleet mamtenance, GIS, and CartcOraph Servlcc Systcm. Implementation to begm in late 2006 to early 2007 Security Audit - Work with outside vendor to conduct the bi-annual comprehensive network and server security audit and Implement changcs to systems, policlcs and practiccs as rcquired to further fortify City systems. ADG Software Adds - Install several Wcb based applications time shects, fixed assets, requisitIOns, and electronic open enrollmcnt. Some ofthese additions will Improve internal processes for which there IS an cxisting manual proccss. Wireless Technology - Conduct a comprehensive study of wireless technologlcs, meludmg Wi- Fi, Wi-Max and city-wide mcsh nctworks and Identify opportunIties to cxpand or use thesc tcchnologles to enhance data and voice eommumcatlOns. Enterprise Wide Help Desk - The installation of the CartcOraph systcm Will allow all users to submit requcsts for servlccs not only to the IT Division but also to various departmcnts. Reporting and analysis tools will also be comc available to inform management on where to focus rcsourccs. Completed Projects in 2005 Building Permits System - The City Implemcnted the ADO bUilding permit and inspectIOn system in 2005 In 2006, thc Information Technology DiVISIOn will work in collaboration With thc Community Devclopment Departmcnt staff to expand thc capabilities and acccss to the mspectlOn and permit application to the public. Police Systems Conversion - The Police Department's convcrsion of Computer Aided Dispatch (CAD) and Rccords Managcment Systcm (RMS) was pcrformcd succcssfully The convcrsion migrated from the IBM's AIX UNIX platform on IBM RS6000 scrvcr to thc Microsoft Windows Page 24 of 25 Information Technology Strategic Plan platform, which will runs on the latest Intel servcrs. The CAD and RMS vendor, Logisys, is no longer supporting the vcrs IOn we were runnmg. There havc been scveral Cities with successful convcrslOns. The new system is easier to mamtam and will chminate $15,000 m IBM Hardware mamtcnance per ycar Police Mobile Field Reporting Phase II Logisys Mobil Field Reporting (LFR Phasc ll) has been staged and implemented. LFR I and now II is m placc and been running for ovcr a ycar In thc next ycar the system will bc upgradcd with Phasc III to include accident rcporting and citations on linc Vermont Systems Web Trac - The RecreatIOn system used for class/program registratIOn was upgradcd to allow on-line, sclf-rcgistration through the CIty Wcb site. Paymcnts WI\1 be accepted from credit cards and dcblt cards. Sales Tax System Upgrade.~ - Tn 2005, thc legacy sales tax application was upgraded and converted from a Umx bascd server to a MS Windows based SQL servcr Tn 2006, thc application wi\1 bc upgraded to accommodatc thc Longs Peak Metropolitan District Public Improvcment Fund Fcc (PIF) interfaces for many of the entry and report programs. Outlook Web Access (OWA) - The email system was made available to somc internal users via a web browscr ThiS a\1ows one to access emails anywhcre m the world there is an intcrnet conncction. OW A empowcrs employces to stay in communicatIOn whcre ever they may bc. ADG Financials Migration - Thc IT DiVISion successful mIgration ofthc ADG Financial systems offthc aging Unix platform and onto the Windows 2003 servcr Platform cnables the City to begin the transformation to a Web bascd clicnt. Scheduled Hardware Upgrades IT rcplaccd and upgraded ovcr 75 computers, 10 printers, and scveral city LAN Switches in 2005 Replacement of PD UPS and Electrical System - IT replaccd thc old, non functional UPS system with a user serviccable system that IS scalable and redundant to power thc Dispatch Center and other critical operations. Page 25 of 25 2 Administration . Direct & Coordinate Activities of Department Divisions . Coordinate Scheduling . Prepare Packets for Boards, Commissions, Authorities & Council . Prepare & Monitor Budget . Purchase Supplies & Maintain Equipment . Prepare & Update Website & Channel 8 Information . Review Business Licenses . Prepare Ordinances . Manage WRURA Activities . Manage WRHA Activities . Monitor/Participate in DRCOG & Other Agencies' Planning Activities Current Programs . Continually update website and Channel 8 information to keep Citizens Well Informed on Policies, Services, and Programs and Enhance Customer Service . Ordinance Amendments create Clearly Defined Development Standards and Processes and Streamlined Development Processes . Participating in Regional Planning efforts: DRCOG committee on urban growth boundary and Arvada's plan for the Kipling station area on the Gold Line 3 Current Programs, Cant. . Amended fee structure ensures that public notice fees covers costs of providing this service, helping to Create a Sustainable City Government . WRURA activities focused on Redeveloping Major Corridors . WRHA activities target Aging, Substandard Apartment Complexes for conversion to home ownership Building . Review Building Plans . Issue Building Permits & C.O.s . Issue Contractor Licenses . Assist Builders, Contractors & Homeowners wI Construction and Code Questions . Conduct Required Inspections During Construction . Coordinate Elevator Inspections & Certifications, Including Billings . Adopt & Enforce Building & Property Maintenance Codes . Provide Zoning & Business License Enforcement . Administer HotellMotellnspection Program . Abate Problem Properties, Including Court Appearances . Prepare & Maintain Informational Handouts . Provide Public Assistance . Participate in DRCOG Elevator Inspection Committee 4 Current Programs . Adoption of Int'I Building Codes & Energy Code assures Better Quality Housing Stock . Inspection program results in Better Quality Housing Stock and Quality Development . Evaluation of inspection program resulted in deletion of certain inspections, resulting in a Streamlined Development Process . Handouts and web information have Enhanced Customer Service . Online availability of forms has Streamlined the Development Process and Enhanced Customer Service . Revenues collected more than cover costs of programs, ensuring Sustainable City Government Programs, Cant. . Annual Contractors meeting creates a Strong Partnership with the Construction Community and Enhances Customer Service . Ongoing training & certification lowers ISO rating, lowers insurance costs to residents, creating Value For Our Residents . Hotel/Motel inspection program ensures compliance with Building and Property Maintenance Codes . New permit software allows on-screen submittal and viewing of staff review comments, enhancing internal Customer Service . Examining use of credit cards to pay fees to Enhance Customer Service 5 Planning & Zoning . Process Land Use Cases . Prepare Long Range Plans . Prepare Zoning Ordinance Amendments . Prepare & Maintain Maps & Informational Handouts . Conduct Pre-Application & Neighborhood Meetings . Review Building & Other Permits for Zoning Compliance . Prepare Staff Reports & Presentations for BOA. PC. and Council . Assist in Code Enforcement . Administer C.R.S. (Floodplain) Program . Participate in Internal & External Special Studies . Provide Public Assistance Current Programs . Subarea Plans are in process or completed, addressing strategic goals, objectives and policies to Prepare Subarea Plans and Redevelop Major Corridors . If approved, Cabela's zoning will be in place in mid-August, implementing the goal of Redeveloping Major Corridors . Draft X-Process (X-Zone) will be presented to Council in September for direction, addressing strategic goal of Preparing for Growth and Opportu n ities 6 Programs, Cant. . Draft X-Process proposes several measures to Streamline the Development Process . X-Process and revisions to Streetscape Manual will contain Clearly Defined Development Standards and Guidelines and Standards for Infill Development, including making Development More People Oriented Programs, Cant. . Participating in the preparation of the Master Plan for Parks and Recreation . Currently examining internal policy to set submittal deadlines with corresponding hearing dates to Clearly Define the Development Process with Predictable Time Frames . C.R.S. rating has lowered cost of flood insurance, Creating Value for Our Residents 7 8 9 Public Assistance (Through June; Total Monthly Daily ~) Average Average T elephone/Email 12,515 2,086 100 Inquiries Walk-ins 2,883 481 23 10 11 12 2007 Budget Requests . Current Staffing (10.5 FTE; 1 FTE paid out of Hotel/Motel fund) -- $795,000 I> Does Not Include New Positions: '" Convert Temporary 11:. time Staff Assistant to Permanent Full Time (Additional $26,000) '" Full time Plans Examinerllnspector ($64,000) . $20,000 for Professional Services (Planning On-Call) . $48,000 for Contract Inspections & Elevator Inspections . $10,000 for Ordinance Enforcement . $6,250 for Auto CAD software (IT Budget) . $150,000 for Comprehensive Plan Consultant . Does not include Housing Inspection Program Budget 13 Budget Summary 2007 Budget addresses the Strategic Plan: . Current staff levels will maintain existing programs to ensure Better Quality Housing Stock, provide Code Enforcement, and complete Subarea Plans . Funding for Comprehensive Plan update will Clearly Define the City's Vision . Funding new staff positions will Enhance Customer Service, and Provide Predictable Time Frames for Development Review Budget Summary, Cont. . Funding staff positions will free up planners' time to Review and Revise Nonconforming Regulations, review cases in a timely manner to Streamline the Development Process, fully implement the X-Process, and Update the Zoning Code . Funding Ordinance Enforcement will result in more timely Code Enforcement . Purchase of Auto CAD software will allow building plans to be submitted electronically, Enhancing Customer Service 14