HomeMy WebLinkAbout08/07/2006
STUDY SESSION NOTES
August 7, 2006
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CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
City Council Chambers
7500 W. 29th Ave.
August 7, 2006
Mayor Jerry DiTullio called the Study Session to order at 6:08 p.m. City Council
Members present: Karen Berry, Terry Womble, Wanda Sang, Dean Gokey, Karen
AdaITIs, Mike Stites, Larry Schulz, Lena Rotola; Also present: City Clerk Pam Anderson;
City Treasurer Mary Cavarra, Randy Young, City Manager; Patrick Goff, Deputy City
Manager; Alan White, Director of Community Development; staff
AGENDA APPROVED
as printed.
Item 1.
REPORTS
Staff Reports.
Randy Young distributed a draft resolution regarding a proposed approval of a loan
application in the amount of $3,000,000.00 with the Colorado Infrastructure Bank fpr the
purpose of funding the 40th Avenue underpass at Interstate 70. Discussion followed.
Consensus was carried to bong the proposed resolution forward at the next Regular
meeting.
Patrick Goff, Deputy City Manager and City Clerk Pam Anderson gave a legislative
update on the implementation of the new Identification reqUlrement stemming from the
Special Session of the Colorado General Assembly.
Outside Agency Reports
Council President Mike Stites announced the joint meeting With the Mayor and City
Council of Arvada on September 5th at the Arvada Center
STUDY SESSION NOTES
August 7, 2006
- 3 -
Item 2.
Ballot Issues
Patrick Goff introduced the item. City Couneil discussed the proposed ballot imtwtlves
regardIllg retention of excess Tabor revenues and ehmination of the Tabor revenue hmIt.
Discussion followed includmg the possibilIty of earmarkIllg.
Consensus was carried to earmark money to put mto the parks department to be
channeled for the Wheat Ridge Foundation for the purpose of athletlc fields at Wheat
Ridge High School.
Item 3.
General Government! Miscellaneous Budget Overview and Discussion
Patnck Goff made a PowerPoint presentation regarding the General Government Budget,
departments, strategIc plan and goals. City Council gave feedback and dIscussion
followed.
Consensus failed to increase the budget item for the Carnatlon Festival to the amount of
$10,000.00.
Recess was called at 8 10 p.m. The meetmg resumed at 8.22 p.m.
Mike Steinke, InformatIOn Technology Manager, presented the IT Strategic Plan
mcluding the goals, trends, and the IT survey,
Item 4.
Community Development Budget Overview and Discussion
Alan White, Community Development Direetor made a PowerPoIllt presentation on the
Commumty Development Budget. Included m the presentation was a discussion on the
optlOns for a Rental RegistratIOn Program. DiSCUSSIOn followed.
Mr. Gokey dIscussed the IllformatIOn provided m the packet regardmg the practices of
rental registratIOn programs.
Consensus was carried to Wait for 6 weeks or so until the PolIce ChIef presents the code
enforcement topie for discussion, and include this item for diseussIOn.
Item 5 was removed from the agenda.
Adjourned at 9:55 p.m.
The Study Session Notes are the City Clerk's record of staff direction and Council
discussion of agenda items. No formal action may take place by motion at a City Council
Study Session.
STUDY SESSION NOTES
August 7, 2006
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Pamela Y. Andersori
City Clerk '
,
P 4ndtM~
STUDY SESSION AGENDA
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
City Council Chambers
7500 W. 29th Ave.
August 7. 2006
6:00 p.m.
APPROVAL@: AGENDA
Item 1.
-
Item 2.
Item 3,
Item 4.
-Item 5.
a)
b)
Staff Reports
Outside Agency Reports
Ballot Issues
Type I
General Government/Miscellaneous Budget Overview and
Discussion Type 1/
Community Development Budget Overview and Discussion
a) Rental Registration Program Type I
NB~EoIIO\^' YP Chall~::; Buki Type 1/
'\2i h\i) m~ '-t'D '" -+v. <C 'J" "( (VI ,
City of Wheat Ridge
Community Development Department
Memorandum
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TO:
Jvlayor and City Councll
FROM:
Alan WhIte, Community De\elopment Dlrector( kR)
Multi-famIly Housmg InspectIOn Program
Sl'BJECT:
D.\TE:
August 2, 2006
ThiS IS an update to a memorandum presented to CouncIl as a staff report at the January 31, 2005
Studv SessIOn
Background:
As a first step m deslgnmg a multI-famIly housmg mspectlon program, It IS Important to kno\\ the
potentIal number of Units needmg mspectIng.
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Accordmg to City busmess lIcense records, there are 2.472 multi-famIly Units m 95 multI-famIly
structures contammg 10 or more Units m the City Owners of structures with I (lor more Units are
reqUired to obtam a busmess lIcense Accordmg to County data, there are 954 units m 168 structures
contammg three to nine Units,
From the 2000 Census we know that of the 14,559 occupied housmg Units m the City. 6,610 Units, or
4540 o. are renter occupied Subtraclmg the busmess lIcense and County multi-famIly Units
accounted for, there are 3,184 rental Units that are not m slructures With three or more units, These
Single family and duplex rental Units could be anywhere m the City and we have no record of their
\\hereabouts The Census data would only help to IdentIfy the number of rental unIlS by Census
tract. and not by address
In dealing \\ Ith housmg condItIons currently. It has been our expenence that some of the worst IIvmg
conditIons have been found m one and t\\o-famIl\ UnIts
Staff has been mvestIgatmg programs other JunsdlctIons have Implemented regardmg rental housmg,
Accompanymg thiS memorandum IS a chart summanzmg the programs of other cIlles. Note that
many CItIes mltIate mspectlOns only on a complamt baSIS,
Options
Othcr than followmg our current practIce of respondmg to complamts, the programs of other
JunsdlctIons seem to fall Into four general optIons for us to conSider m Implementmg our own
program These optIons are descnbed belo\\, along With the pros and cons of each approach.
Option 1: Status Quo
As we currently do, we would respond to complamts received by neIghbors or tenants. Thls IS the
least-cost altematl\e and probably the least effective m respondmg to condItIOns citYWide.
Option 2: Registration of Rental Units
ThiS optIOn 'Would require the owners of rental unIts to register WIth the City and pro\ Ide owners'
and property managers' names and contact mformatIOn. ThiS would Simply be a registration
program to create a database of contact information. When eOmplal:1lS or VIolatIOns anse. \\ e \\ ould
ha\ e the names of the people to contact 10 remedy the vIOlatIOns. ThiS registratIOn \\ ould be In
addItion to the bUSiness lIcense requIred for 10+ UDlt structures.
Pro's
. Relatively Simple to admmlster
. 1\1lDlmal staff requirements (MIght need \/, time clencal help dependIng on \\ho IS reqUIred to
reg I ster )
. Pro\ Ides property management InfOrmatIOn we don't have no'W 10 take care of problems If
the owner IS out-of-state
Con's
. Doesn't proactIvely address problem properties
Option 3: Registration Plus Inspection Report
ThIS opl1cn \\ould rcqulre the owner ofa mulIl-family property (assumIng InItially thIS \\ould
Include complexes WIth three or more units) 10 regIster the property and also pro\ Ide an InspectIOn
rcport The Inspecl10n report \\ould be required to state that all umts and the structure mect the
mInInlUm standards of the HOUSIng Code InspectIOns \\ ould be eonducted by Indl\ldual Inspectors
or companIes hIred by the property owners. Inspectors \\ould be pre-qualIfied by the CIty to
conducl such Inspecl10ns It would need to be deCided ho\\ often the InSpectIOn reports would need
10 be submItted
Pros
. Initially \\ e kno\\ \\ here the umts are because they are requIred to have a bUSIness lIcense or
are part of the County data base 'Wc ha\c access 10
. '\0 additional Inspectors would need 10 be hired by the CIty
· \\ e \\ ould ha\ e the abilIty to requIre registratIon at the same time of year for all properties,
or they could be staggered throughout thc year
· Thc cost to the City IS the leasl of all optIOns beSides OptIOn I
. Might be self-fundIng WIth a hIgh enough reglstral10n fce
Cons
. We v,ould need 10 add at least a part time clencal pOSItIOn and pOSSible enforcement pOSItIOn,
..,
.
UncertalDtv about enforcement -- what happens If an lDspectlon report Isn't submItted or If It
reports unsatIsfactory condltlOns?
There IS the potentIal for colluslOn between mspectors and owners u Inspectors "pass"
properties so they're hIred agam, or owners hire or pay only those lDspectors who "pass"
theIr properties.
The program may not uncover all safety problems at complexes and may not result lD vIsible
Improvements to the ex tenors of structures.
ThiS would probably be a mlmmally effectIve program
.
.
.
Option 4:\: Registration Plus Inspection by City Staff
In addItIOn to requmng registratIOn, the City v,ould hire a full-tlme lDspector{s) or contractor to
perform InSpectlOns and proVide lDspectlOn reports for each property. Staff would follo\\ through on
correctlDg VIOlations and court summonses. We would probably need a clencal pOSItIOn to handle
all the papef\\ ork.
Pros
.
.
.
.
.
Cons
- .
.
.
.
.
The CIty \\ ould control the lDspectlOn and enforcement processes,
There IS no potential for collUSIOn between owners and lDspectors,
There IS the potentIal for uncovenng real problems
InspectIons could be staggered throughout the year
ThiS IS probably the most effectIve option.
Prohahly the hlghesl-cost optIOn.
RC4ulres hmng mInimum of I 5 additional FTE to perform InspectIons and clencal worh. and
do follo\\ -up
The program prohably couldn't he self-funding \\Ith faIrly high regIstratIOn fees,
The program may not resultlD \'Islble Improvements to the extenor of structures.
OppOSition to InspectIons by owner and property management groups (4th Amendment
Issues)
Option 4B: Registration Plus Inspection by City-hired Firm
Thc CIty \\euld hire a qualIfied firm to pro\ Ide all sef\lces reqUIred of the lDspectlon program, from
conducting the inspectIOns The programs \\ould probably be most effectIve Ifrecord h.eepIng and
folllm -up \\ ere done by city staff The CIty \\ ould need to go through an RFQ/RFP process to hire
tht: riml to conduct the lDspectlOns, The firm \\ ould pro\'lde monthly or quarterly reports.
Pros
Cons
. There is minimal potenlIal for collUSIOn bct\\een Inspectors and owners.
. Tht:re IS the potentIal for uncovenng real prohlems
. InspectIons could he done all at the same lIme of year, or staggered throughout the year
3
· AddlllOnal Clly staff would be reqmred for record keepmg and enforcement.
. The CIty doesn't have day-to-day control over the prograITI,
. Fundmg IS needed to hIre a firm, the cost may be greater than hInng m-house staff,
dependmg upon the number of CIty staff mspectors.
. It IS doubtful that the program could be self-fundmg without high fees and/or fines.
. The program may not result m vIsible Improvements to the extenor of structures
. OppositIOn to mspectlOns by owner and property management groups (4th Amendment
Issues)
Wllh any of the optIOns, the City wIll need to adopt an ordmance establIshmg the program, Pnor to
draftmg an ordinance, the followmg questIons need to be answered
,
What are CouncIl's expectatIOns for the program') Is the goal to Improve the appearance of
the property or to proVide safe, decent, and habitable liVing UnIts') Or both')
Do \\ e stan With all rental units m the City or build up to that') Many of the \\ orst condlllons
are Single famIly and duplex rentals.
Ho\\ far do you want to go With enforcement') Do we take the owners to coun and receive
coun-ordered abatement of VIOlatIons. or do we take actIOn to order the UnIts or building
vacated')
Should inspectIOns be reqUIred annually for all structures, be staggered to account for the age
of the structure, or be based upon the eondltlon of the structure at the mltla! inspection')
All of the options require some lc\ el of funding, Abatement wIll require a slgnI ficantly
hIgher level of funding, What level of funding IS acceptable') Ho\\ WIll the program be
funded')
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City of Wheat Ridge
Office of the Mayor & City Council
Memorandum
TO: Mayor & City Council
FROM: Pam Anderson, City CI@~
DATE: August 3, 2006
SUBJECT: Rental Registration Program
Attached please find information submitted by Councilor Gokey regarding rental registratIon programs.
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Rental Registration Overview
Why have rental registration
1 Health, Safety, and Welfare for renters
2 Protect Landlords from renter abuse
3 Free up valuable City resources time in locating responsible parties
4 Help prop up real estate values in neighborhoods that have aged housing
stock and upward mobil income housing
5 Provide a tracking data base for detecting problem properties
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How does it all work?
1 ThiS IS the part that is already done for us Hundreds of Cities and numerous
Counties and in one case a State have these regulations in place and have
had for many years So you are able to see we are not the first. Initiating a
program will take time and a long term commitment from all sectors and
lowenng the Property Maintenance Standards down to single family
residence's
2 Upward mobile Income people and people looking for there first home want
to live in neighborhoods that will maximize there financial Investment. Many
of the realtors I contacted say they have a difficult time selling home in
neighborhood that have tiashy home around them What this mean In simple
terms is the asking pnce has to lower to sell the property Through the
process of determining the home value of other homes that will go on the
market compansons are taken In thiS event to come up with selling prices for
the property The land owner that lowered there price to sell there home
starts slowly but surely drive the pnce of property downward
3 Wheat Ridge has a large number of rental properties somewhere in the
neighborhood exceeding 40% This number IS not in line With nelghbonng
communities What this means basically IS that 60% owner occupied home
run the risk of there property being affected by thiS large number of rentals
This does not mean in any way that all of the renters are undesirable or does
it mean that all owner occupied home are In better condition then the rental
units There are many factors that enter Into this concept but one thing
seems for sure that If we as a governing body doesn't address this Issue It
will not fix it's self
4 A fee would be required only to cover Administrative cost. These are Staff
time, software and personnel overhead and expenses
5 Impact on Landlords would most likely be passed onto renters Rent on an
apartment unit is running somewhere around 450 00 to 500 00 for a one
bedroom unit. Just as an example 50 00 annual fees would roughly translate
into 4 17 a month increase in rent. This would be less then 1 % increase
monthly
6 HOUSing on the market that are affected by undesirable and poorly
maintained exteriors and yards can drag the asking price down 10.00000 or
more In some cases Given the average brick bungalow around 200,000.00
this would be a 5% decrease in comp prices (given there are no other
factors involved) This means the next time comps are done for this size and
style of house the set price will drop 5% This a substantial number that
invites landlords to pick up property for a figure that make the rental market
stronger and by our own figures we already have imbalance that IS unhealthy
for a thriving City trying to attract upward mobile income families
In closing we all have one thing in common on this issue and that IS we are all
stake holders that have a sizable investment to protect in the community ThiS
and any other effort would meet our goals and objectives that we set for our
selves In the last five years we have tried to address this issue in other ways A
program like this will take TIME to implement. This program would have many
elements that need to be worked out but working together we can accomplish
them
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Frequently Asked Questions
Page 1 of 3
Frequently Asked Questions
1 What was the purpose in creating such an ordinance?
A, The Township recognized the need for an organized inspection and registration
program for residential rental units in order to ensure rental units meet all applicable building,
existing structures, fire, health, safety and zoning codes, and to provide an efficient system for
compelling landlords to correct violations and maintain, in proper condition, rental property
within the Township The safety of the tenants is paramount.
2 What properties are required to be registered with the Township?
A All residential rental properties need to be registered The registration needs to be
renewed each year ThiS includes any properties where an owner may live, but rents out
rooms to individual(s)
3 What is the cost to register a property?
A The cost to register a property is $15 00 per unit. Once a property has been
inspected, and violations are found, the next year's registration would be $30 00 As long as a
unit is in compiJance with this, and other Township Ordinances, the registration fee would
remain at $15 00
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4 How often will a unit be inspected?
A Each unit shall be Inspected on a biennial basis That means once every 2 years
If a unit IS in compliance, that unit will have its next biennial inspection waived If a complaint
is filed with the Township and found to be valid, therefore making said unit not in compliance,
the following biennial inspection shall not be waived Newly constructed rental units will have
theIr first biennial inspection waived Each unit must be registered however, annually
5 Are there any properties exempt from inspection?
A Rental units that were constructed pnor to January 1, 1990, shall be exempt from all
biennial inspections until there has been a change In occupancy of the rental unit. New rental
units (units 4 years old or newer) that have been issued a certificate of occupancy after
October 15. 2000, shall be exempt from the initial biennial inspection If a valid complaint is
not filed regarding the rental unit within the two years following the waived initial inspection,
then the next biennial inspection of the rental unit shall also be waived
6 Are there exemptions for registration of a unit?
A No All units must be registered each year at the Township Office with the
Department of Planning and Community Development, Rental Housing Inspection
Department. The registration form may be obtained at the Township Office, or online and
mailed to the Township or dropped off
7 What is the process for registering a unit?
http,/lwww altelco netJ-atsp/faq htm
8/1/2006
Frequently Asked Questions
Page 2 of 3
A. A registration form and a tenant information form must be filled out, signed and
returned to the Township office, attn Taml Arsenault. Forms may be obtained online, however
forms will not be accepted unless they are signed Email-ed forms will not be accepted A
form may be mailed to you upon request. Call or leave a message at (616)895-6295 ext. 34
The forms must be accompanied with the appropriate registration fee. It is $15 00 for Initial
registration per unit, and $15 00 for each unit each year thereafter for those that are In
compliance Units found in non-compliance will have a registration fee of $30 00 the follOWing
registration
8 What is the basis for inspections?
A. 1 A complaint is received indicating that there is a Violation of the standards or
provisions of any Ordinance adopted by the Township or any state law
2 An observation by the Department of Planning and Community Development or
Township Staff, Allendale Community Policing Officers, Allendale Township Fire Chief, or
Ottawa County Sheriff's Department, of a violation of the standards or the provisions of any
Ordinance adopted by the Township or any state law
3 A report or observation that a dwelling unit is unoccupied and unsecured or is
damaged by fire
4 The registration or renewal and certification of a rental unit as required by the
Rental HOUSing Registration Ordinance 2004-15
5 The need to determine compliance With a notice or an order issued by the
-
Township
6 An emergency observed or reasonably believed to eXIst.
7 A request for an inspection by the property owner
8 ReqUirements of law where a dwelling IS to be demolished by the Township or
where ownership IS to be transferred to the Township
9 Will an owner receive notice for scheduled inspections?
A. Yes For regular, biennial inspections, an owner will receive a reminder card 60
days in advance All appointments need to be made with Taml Arsenault, the Rental Housing
Inspector at (616)895-6295 ext. 34 If any subsequent inspections are required, a reminder
notice Will not be sent.
10 Are there penalties involved?
A. Yes
1 If at any time an inspection is scheduled and the owner or responsible local
agent fails to appear, an inspection fee shall be assessed against the owner and/or the
responsible local agent, and no Inspection shall be completed until the inspection fee is paid in
full
http.l/www altelco net/-atsp/faq htm
8/1/2006
Frequently Asked Questions
Page 3 of 3
2 If violations are found on any unit, and repairs are not made, a municipal civil
infraction may be issued, subject to the procedures and sanctions contained in Ordinance No
1995-1 Please refer to the Planning and Community Development's Building and Zoning
Home page under "see zoning ordinances" and go to Article 30 Increased civil fines
(1 st=$50 00, 2nd=$250 00, 3rd=$500 00) may be imposed for repeat violations within a twelve
(12) month period
11 What happens when a transfer of ownership occurs?
A When there IS a transfer of ownership on any rental unit, and a current certificate of
compliance exists, then the inspection shall be waived If there is not a current certificate of
compliance, then an inspection shall be conducted within thirty (30) calendar days following
the notification of the transfer of ownership as required by Section 4(c) of the Rental Housing
Registration Ordinance No 2004-15 The Rental Housing Inspector needs to be notified and a
new registration form needs to be filled out within 60 days of transfer of ownership, as well as
notifying residents in each unit. If a transfer of ownership occurs and there is a current
certificate of compliance on file. then the new owner will only have to pay the registration upon
the expiration of the current registration It will still be required that the new owner fill out a
new registration form
12 Can a unit be occupied without a certificate of compliance?
A No No person shall lease, rent, occupy, or otherwise allow a rental unit within the
Township to be occupied without first registering the rental unit, an Inspection is completed
where reqUired, a certificate of compliance shall be Issued and posted on the premises, and all
Imposed fees are to be paid in full
-
http.//www altelco netJ-atsp/faq htm
8/1/2006
Rental Registration
cfl'fffergov.net
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Rental Registration
Collier County Code Enforcement has been deSignated by the Board of County Commlssl
and the Community Development and EnVIronmental Services Director as the deSignee te
administer the Rental Registration Program. Registration can be completed by complet,ng
Application for registration at the Code Enforcement office or completed uSing the on-line
application Registration must be made prior to the use or occupancy of any rental
dwellll1g or unit.
Submit an on-line Rental Registration application.
View the informational letter to all owners of rental property herp
The registration fee IS charged for each dwelling Unit associated With the property All rent
units must be registered In Collier County and are to be renewed by June 30th of each ye,
The follOWing fee schedule was adopted on Apnl15 2003
. $3000 Initial Registration Fee (per unit)
. $2000 Renewal Registration Fee (per unit)
. $1000 Renewal Late Fee per day (for payment made after 6/30 of each year)
To read the ordinances associated With the Rental Registration Program view the fOlloWln,
links
. Ordinance Number 2004-58
Back to Top
Last ReVISion date June 23 2005 sd
Home j Jobs I Usmg Our Site I Contact Us I Disclaimer! Privacy
Contacllhe webmaster for technical Questions about our web site
Copynght to 2000 - 2004 Collier County Govemment. All Rights Reserved
Usage IS licensed under the terms of the GNU Public License. Any other usage IS strictly prOhibIted
http Ilco collier fl us/codeenf/RentalRegistration htm
7/27/2006
~~/~_" "~I~~':,}~:(Sri:3j;;YY~OF;BI:G"\B' "E" ";A' './R"" ~.5L;<:A>K.. :"'7.E""'~~'
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City H.u
news
BruiMSS
FOR IMMEDIATE RELEASE
APRIL 17, 2000
FOR FURTHER INFORMA TION
Ranee Ruble, 909-878-3040
bblfilm@cityblgbearlake com
Community
CITY EXTENDS PRIVATE HOME RENTAL
REGISTRA TION DEADLINE
Vu;ton
BIG BEAR LAKE, CA -- Time is ticking down for transient
private home rental property managers, rental agencies,
and owners who have not yet registered their properties
with the City of Big Bear Lake The amended transient
private home rental ordinance, which took effect on
September 9, 1999, requires all private home rental
properties within the City to be registered, inspected, and
approved for occupancy The City recently extended its
deadline for registration to June 9. 2000
--
The amended ordinance provides better regulation of
private home rentals Among changes to the ordinance,
maximum occupancy will be restricted to 16 people to
prevent overcrowding On site parking of at least one
parking space per bedroom will be required to deter
street parking A sign attached to the home and VISible
from the street will require posting of the name of the
managing agency, agent. property manager, or owner of
the home, telephone number where that party may be
reached on a 24-hour basis, the maximum number of
occupants permitted to stay at the home, the maximum
number of vehicles allowed to parked on the property,
and the telephone number for the City's Code
Compliance DivISion The ordinance also outlines the
requirements for bUSiness licenses, transient occupancy
tax collection, and annual inspections
The Issue of private home rentals had become an
increasing concern to the City with the rise in the number
of complaints over the last few years Complaints have
included concerns about overcrowding, lack of parking,
lack of a license to operate, and lack of maintenance in
proViding safe and sanitary conditions The City amended
the ordinance based upon input from rental agents, lodge
owners, and the public
http//'NWV'-I cltybigbearlake com/news/homerent.html
7/27/2006
Welcome to the City of Big Bear Lake
Page 2 of 2
The City is encouraging all rental agencies, agents,
property managers, and home owners with unregistered
private home rentals to register their units and arrange for
inspections as soon as possible By registering now,
adequate time will be allowed for the inspection and
approval of the units for occupancy prior to the June 9
deadline
For questions regarding the transient pnvate home
ordinance. please contact the City's Code Compliance
Division at 909-866-5831
###
City Hall I Business I Community I Visitors
News I Departments I Services I Contact Us I Home
City of Big Bear Lake
39707 Big Bear Blvd/P 0 Box 10000
Big Bear Lake, Callfomla 92315 USA
909-866-5831 Fax 909-866-6766
cltymanager@cltyblgbearlake com
Copynght C9 2000 City of Big Bear Lake, California, All Rights
Reserved
--
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7/27/2006
Kalamazoo City Web Site - Rental Registration Information & Application
Page 1 of 3
Home 1 Help I Contact Us I Log In
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3
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to open stream No such file or directory in
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Home > Government > Departments > CPO > Code Admin > Rental Registration .
Navigate This Department
Boards & Commissions I Code Administration I Economic Development
Historic Preservation 1 Neighborhoods 1 Partners Building Community I Planning
Online Applications/Forms
Rental Registration Information &
Application
-
The following information is provided to make you. as the owner and/or agent of rental
property. aware of certain reqUirements regarding the rental inspection program By signing
the Rental Registration Application Form, you are indicating you have read and understand
this information
Fees: The fee schedule for the Rental Inspection program changes periodically and is
designed to encourageowners/agents to takegreater responsibility to certify properties in a
timely manner by providing overall cost savings for well maintained and managed properties
Qualifying properties RENEWING a certificate after January 1, 2004 MAYbe eligible for a
Three Year Certificate of Compliance
Annual Registration $100 per address + $1/per rental unit per year This Annual
Registration fee must be paid at the tIme of mitial application and will be billed annually
Certification Inspection Fees It IS less expensive to recertify your property PRIOR to
certificate expiration ThiS may take some proactive planning by property owners The city will
make every effort to send out a courtesy reminder to the owner or agent of record in plenty of
time to comply with these time frames Inspections should be scheduled by calling 337-8026
Inspectors do not regularly schedule their own appointments For fees, see the Fee Schedule
Complaint Inspections If the City receives a complaint from a tenant, or a complaint from
the neighborhood regarding yard trash, porch violations, etc , and an inspection takes place
http.llwww ci kalamazoo ml us/governmentldepartments/cp_rentaUegistration php 7/27/2006
Kalamazoo City Web Site - Rental Registration Information & Application
Page "- of 3
resulting in a correction notice, a $60 complaint inspection fee will be invoiced
Agent Requirements All properties in designated areas of the city must have a registered
agent who is a real estate broker, real estate salesperson, attorney, or property management
firm unless the owner IS acting as his/her own agent. Currently the Off-Campus Target Area is
the only area that has been designated by City Commission where thiS IS a requirement. To
find out if your property is in the designated Off-Campus Target Area, ask your hOUSing
inspector or call 337-8026 Designation of a registered agent will be required at the time of
recertification for all properties currently haVing a valid Certificate of Compliance
Certification In order to receive your Certificate of Compliance, all previously inVOiced
inspection and enforcement fees, back taxes and assessments must be paid to date Once it
has been verified by Code Administration that fees are paid and assessments are current, and
the property has passed Inspection, the Certificate of Compliance will be issued
Acknowledgements: By signing the application and submitting to the City -
. I/we acknowledge, as a rental property owner(s), that it is my/our responsibility to either
act as agent or appoint a responsible local agent to ensure that the rental property is
maintained and certified at all times
. I/we acknowledge that it is my/our responsibility to inform the city in Writing on an
Application for Rental Registration form of any changes to the owner's address and to
proVide any change of information for the local agent. All owner address changes must
also be made With the City Assessor
. IMe acknowledge that it is ultimately my/our responsibility to schedule an appointment
for a housing Inspection and any necessary relnSpectlons, even if I/we have a designated
agent, and to complete all repairs necessary for the issuance of a Certificate of
Compliance
. I/we understand that renting a dwelling Without a valid certificate is a misdemeanor
offense and may result in Enforcement Letters and/or an Appearance Ticket Issued
through the Eighth District Court
-
Rental Registration Application (PDF)
Transfer of Ownership (PDF)
Transfer of Ownership Non-Complying (PDF)
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City Services
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Meetings/Conventions
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View All
http//www CI kalamazoo mi us/government/departments/cp_rental_registration php 7/27.12006
Kalamazoo City Web Site - Rental Registration Information & Application
Page 3 of 3
Contacts
Phone
(269) 337-8026
@ 2004 City of Kalamazoo
Privacy Policy I Policies I Disclaimers I
-
http.//www ci kalamazoo ml us/governmentJdepartments/cp_rental_registration php 7/27/2006
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Rtfltal U~it Registration
Page 1 of 2
Home Ask Saint Paul Contact Search Site Map
www.cl.stpaul mn us
651-266-8989
Rental Unit Registration
Residents
Business
Truth-In-Sale of Housing Program. What Property Owners Should Know
Vacant Buildings. Excessive Consumption
Explore Saint Paul
Mayor
City Council
City Departments
DWELLING UNIT REGISTRATION
Neigh Hsg & Prop Imp
How-to GUide
Rules & Procedures (pdf:
Truth In Sale of Housing
Rental Units
Property owners of one- or two-family rental dwellings must register these
properties with the DiVISion of Code Enforcement unless
Documents and Maps
. the owner of the property or a member of the owner's immediate family
(parent or child) lives at the property
To register a rental dwelling unit, the owner of the property must complete and
sign an application form (see the follOWing paragraph), pay the registration fee
according to the schedule below, and submit it to
The City of Samt Paul
DIVis/on of Code Enforcement
16QO Wh,te Bear A venue North
Saint Pwl, MN 55106
There are two Rental Unit Registration forms, one for Single Units and
one for rental property owners with more than one rental building.
Both of these forms are available for subscription to make sure you
have the latest version.
Vacant Buildings
City Job Openmgs
--
FEE SCHEDULE
. Single-Family Rental Dwelling - $30
. Two'Famlly Rental Dwelling - $50
ThiS fee Includes the application and the first-year renewal fee Subsequent
annual fees are $20 for Single-family dwellings, and $40 for two-family
dwellings,
Three-Unit and larger rental bUildings are reqUired to have a Certificate of
Occupancy Rental dwell'ngs not occupied by the owner or their Immediate
family which have one or two complete dwelling units and up to four additional
rooming units ARE requited to be registered under thiS Ordinance
Please note: This rental registration program is mandated by law. The
buildings Will NOT be systematically Inspected unless the owner falls to
properly register subject properties, thiS Registration Certificate is revoked, or
If the property meets one of these criteria
. The responSible owner has abandoned the property,
. The ut",ty service has been shut off for 30 days because of nonpayment,
. The Real Estate Taxes are unpaid and deltnquent,
. A petitIOn IS filed With the City Clerk by the District Community Council
requesting an inSpection,
. If the (Ity has eVidence that serious Violations exist which constitute
nUisance conditions, a publtc nUisance, or
. An excessive consumption of Police or Code Enforcement service fees has
http //WVNI stpaul gov/depts/code_enforcemenUrental_unit.html
7/27/2006
Rental Unit Registration
Page 2 of 2
been imposed at the property
This law was adopted by the City Council on May 12, 1999 (effective
September I, 1999) It was the finding of the Council that rental dwelling units
in one- and two-family dwellings which are not owner-occupied are in need of
registration to promote and enforce Safety Code compliance, to 'mprove the
maintenance and upkeep of such dwellings, and to avoid property detenoratlOn
and blight,
The fees collected by this registration program will be used by the City to
process the applications, issue the Certificates, and pay for partial
reimbursement of Code Enforcement Services for rental property To obtain a
rental registration application form, you can contact us In a number of ways
. By E-mail You may address mail to rentalregistratlon@ci.stpaul mn us
We'll get back to you by this method with at least an Initial response as
soon a, possible, usually within one working day (That's Monday-Fnday --
non-holidays)
. Online Form - Online Comments 8< Questions Form
. BV Phone - 651-266-1950 After hours you can leave a message If you
want a response, we'll get back to you as soon as possible on the next
bUSiness day
. TOO - 651-266-8509
. FiJx-65I-266-I926
. Web - http:j jwww.ci.stpaul.mn.usjdeptsjcode_enforcementj
. Mail - Property Code Enforcement Unit
1600 White Bear Avenue North
Saint Paul, MN 55106
. Or walk in . The office IS open Monday through Fnday, 8 a m to 4 30
P m No appointment IS necessary
-
Search Site Index PoliCies & Practices Contact Us Home
http Ilwwvv stpaul gov/depts/code_enforcementlrental_unit.html
7/2712006
Morris Housing & Redevelopment AL'thority - Rental Registration Fee Schedule Page 1 of 1
Rental Registration Fee Schedule
Morris Rental License Fee Schedule - Effective 2004
-
Numbcr of units I Fee I
per building -
I SIngle II $55 00 I
I 1 II 6500 I
I ~ II 7500 I
,1
I 4 II 8500 I
I 5 II 9500 I
I 6 II 10500 I
r 7 II 11500 I
I 8 II 12500 I
L 9 II 13500 I
L 10 II 14500 I
I 1 ] II 15500 I
I 12 II 16500 I
I 13 IL- 17500 I
I 14 II 18500 I
I 15 II 19500 I
I 16 II 205 VO I
I 17 II 21500 ~
I 18 II 225 00 I
I 19 II 235 00 I
I 20 II 245 00 I
I
I 20+ II -'-1000 I
11,'me: ["tell! II'n'[1 II'lIng' I (h\llL'r Info I Re:glstrallonlnfl1
Re:ghlrallon lonn 1I'e:c' "chc'duk I ~Jr;Jnd\ Ie:\\ ! '\s~lste:d Llnng I Contact
http.l/W'N'W CI morris mn us/hra/fee html
7/27/2006
The City of Plana, Texas Official Website
Page 1 of 7
HO""'e l' Ne/,s Press Releases ,l 2C~Y3 J> P,anr Laur:::nes ReTl!3i Reg'strallon & InSDectlon Pilot Prcgiarr
Piano Launches Rental Registration & Inspection Pilot
Program
For Immediate Release March 14, 2006
Contact Cynthia 0 Banner
Director of Property Standards
Phone (972) 941-5362
PIano Launches Rental Registration & Inspection Pilot Program
In response to goals established by the Piano City Council, the pilot phase of the City of
Piano s Rental Registration and Inspection pilot program IS underway The program has
been established to proVide a systematic process of promoting the life, safety and welfare
of Piano reSidents In rental dwelling units and to Improve the quality of housing In the City
of Piano
All multi-family dwelling complexes 20 years old and older With five or more rental units
must register With the City by May 1 2006 Registration forms have been mailed to
complexes meeting thiS crltenon and forms may also be downloaded from the City of
Piano Web site at httpllwww plancDcCJrg/prop_stds A registration fee of $10 per unit that
was approved by the City Council In November 2005 must be submitted With each
completed registration
-
Property maintenance code Inspectlcns of all bUilding extenors all extenor and Intenor
common areas vacant dwelling units and a comparative sample of occupied dwelling
units upon receipt of consent by the unit S tenant or other recourse as prOVided by law are
slated to begin shortly after the registration process deadline Inspection fees Will not be
assessed for the Initial inSpection and first re-Inspectlon Inspection fees will be applied to
subsequent re-Inspectlons reqUired to verify compliance of noted Violations
Any questions or concerns regarding the pilot program should be directed to the Property
Standards Department at (9721 941-7124
http//W'NW plana gov/News/Press+Releases/2006/pr031406 htm
2006
PIano Forester
Encourages elt
Cautious with F
Banning Use 01
Combustibles
SenIOr Center P
4th Annual ML~
Celebration
The Great Back
Count
Piano City Offlc
In Honor of Mar
King Jr Day
Piano Fire Chle'
PreSidential Ap
City Offers Corr
Recycling
KPB PrOVides
Landscaping Fe
HabItat Homes
Workshop to Pr
School Environ
Clubs
APWA Awards
Accreditation tc
Public Works A
City of Piano W
Prohibitions," I
City of Piano C.
7/27/2006
Landlords ignoring law on registration
Page 1 of 2
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Landlords ignoring law on registration
Edythe Jensen
The Anzona Repu~lIc
Oct, 17 20051200 AM
Anzona is the only state in the nation to require rental-property registration, but Maricopa
County officials suspect that more than half of the Valley's landlords aren't obeYing the law
Since most Valley cities collect sales tax on rent and look to the registration for tax audits,
many are encouraging homeowners to snitch on their rental neighbors as the number of
investor-owned properties Increases,
The problem is so Widespread that the Anzona Department of Real Estate IS asking agents to
report associates who encourage investor clients to hide rental status by lYing on property
documents
aover.Jsemen!
The 6-year-old state rental-registration law IS designed to prevent blight.
Identify owners and agents and ease tax collections But Joan Blackburn support-services
manager for the Maricopa County assessor, said that among about 780 000 reSidential parcels
in the county 100 300 are registered as rentals She suspects that as many as 160 000 others
are unregistered, based on dIfferences between properties' addresses and mailing addresses
of owners And she admits to reporting unregistered rentals In her own Glendale neighborhood
County Assessor Keith Russell has said hiS office doesn't have the staff to check Individual
sales to be sure the addresses of buyers match that of the property and to determine that
occupants aren't family members of owners not renters,
Cltres, not the county stand to lose sales tax revenues on unreported rentals, and many are
taking on the burden of dlscovenng them
PnoenlX, Mesa, Chandler Scottsdale Tempe and Glendale have programs that audit county
property records and scout neighborhood "for rent" signs They also urge reSidents to call to
report rentals they suspect are unregistered
Terry Fernberg, preSident of the Phoenix-based ArIZona Multihouslng Association, which
represents rental owners, said out-of-state Investors might be in violation out of ignorance, not
intention That's because Anzona IS the only state With mandatory rental registratron However,
"J don't doubt there are some Intentional tax-evasion strategies," he said,
Landlords are also challenged by different rental-tax rules in the Valley's cities, said Steve Urie.
a property manager and Gilbert Town Councilman, Some, like Chandler, reqUire taxes on the
httpl/'N'W'N azcentral com/home/hb1 01 /articles/1 017rentals 17side-CP html
7/27/2006
Landlords ignoring law on registration
Page 2 of 2
Classified
Moving GUide
Housing Guide
Home Sales
Home Values
first rental; others, induding Phoenix and Mesa don't tax rent until an investor owns three or
more rentals in Arizona,
The state Department of Real Estate is starting a drive to stem criticism of Investors and
increase compliance with rental-registration laws, said spokeswoman Amy Bjelland
Earlier this year it Issued a plea to agents to turn in counterparts who encourage clients to lie to
avoid rental taxes The agency threatened to diSCIpline such agents, but no action has been
taken. files show
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--
http IIwwvv azsentral com/home/hb 10 1/artlcles/1 0 17rentals 17side-CP html
7/27/2006
--
Email concernedlandlordsilllyahoo.com
;. Home
News Items:
> Who We Are
Mayor refuses to comment on whether Marietta will rethink rental ordinance (6-
18-04 MOl)
By Robin Yamakawa
The Marietta Law
Why Get Involved?
MARIETTA - A second group of Marietta landlords filed a lawsuit against the
City of Marietta asking a judge to declare the city's rental ordinance illegal
News Items
The suit claims the city's ordinance requiring landlords to register their rental
properties as businesses and submit to inspections is a violation of state law
and the U.S Constitution - points similar to those raised in the first lawsuit.
Hot Topics
Resources / Links
The Georgia Association for Apartment Justice and 246 Chestnut Hill Asset
Investors LLC filed the suit.
Donations
The plaintiffs also claim, among other issues, that the ordinance should be
deemed invalid because two of the council people who voted to approve the
ordinance - Betty Hunter and Philip Goldstein - should have recused
themselves from the vote because they are landlords, a conflict of Interest
under Georgia law
Contact I Feedback
"The City of Marietta ordinance requires registration and a registration fee,
and that is in direct conflict with a state law passed last year," said Ken
McCullough, the Atlanta attorney representing the plaintiffs
The second suit was filed in Cobb County Superior Court on June 9
--
That was one day after the first laWSUit was filed and the day before Cobb
County Superior Court Senior Judge Watson White sided With the plaintiffs In
that suit, slapping the City with a temporary restraining order forbidding them
to do Inspections
No hearings have been set in either case
McCullough said the Georgia Association for Apartment Justice is a group
made up of about 12 to 15 people who own apartments in the City of
Manetta
Chestnut Hili Asset Investors own Chestnut Hill Apartments on Chestnut Hill
Road
"Our group had talked some with the City (of Manetta) and thought we were
making some progress, and we were Informed by the mayor that they were
gOing to go ahead With enforCing the ordinance," McCullough said
Mayor Bill Dunaway said Thursday that he was unaware of the lawsuit.
http.l/www concerned landlords org/news/mayor _refuses _ comment_on _rethinking
8/1/2006
The Association of Concerned Landlords
Page 2 of 2
When asked whether the city was considering trying to come to an out-of-
court resolution now that a second lawsuit had been filed, he referred
comment to city attorney Doug Haynie.
Haynie's office said he was unavailable for comment Thursday
This is not the first time the Georgia Association for Apartment Justice has
filed a lawsuit against a city
The group has a lawsuit pending against the City of Roswell regarding their
rental inspection ordinance
Roswell enacted its ordinance in 2003 after a few years of code enforcement
sweeps turned up concerns ranging from rodent infestation to tenants
running restaurants out of their apartments.
Unlike Marietta's ordinance, Roswell's only applies to apartment complexes
and does not Include single-family residences or duplexes,
As of Thursday, both McCullough and a representative from the Roswell legal
department said the plaintiffs and Roswell had reached an agreement that
the lawsuit would be dropped in exchange for a more lenient rental
ordinance
According to Cobb County Superior Court Judge Rob Flournoy, the two
laWSUits against Marietta could be consolidated
For consolidation to happen, either the plaintiff from one of the cases or the
City of Marietta would have to request It.
-
Then all parties from both suits would have to agree and the Judge would
have to make a ruling for consolidation, Flournoy said
rya ma kawa@mdjonline.com
http.llwvvw concernedlandlords org/news/mayor _refuses_ comment_on _rethinking
8/1/2006
The News-Gazette com Rental registry proposal irks Urbana landlords
Page 1 of 2
(tfJ.e Nenrs-01JSl~eflecom
Rental registry proposal irks Urbana landlords
By Mike Monson
Saturday July 8, 2006
URBANA - It's Just a draft ordmance, subject to future changes, But a proposed rental registration and systematic inspection
program m Urbana IS already drawmg heat from landlords,
The Urbana City Council, as the committee of the whole, will discuss the draft startmg at 7 p,m, Monday at the Urbana City
Buildmg, 400 S, Vme St.
Gordon Skrnner, Urbana's buildmg safety diviSion manager, said the draft "is not a formal proposal" at thiS point,
"It's an mitlal draft," he said, ''The mayor plans on public heanngs and considerable discussion with the City council."
A formal proposal could come In August, ~Ie said,
Mayor Laurel Prusslng could not be reached for comment Friday The proposal has come out of the Neighborhood Safety Task
Force that Prusslng chairs, She pledged to implement a rental registration program when she ran for mayor last year
The program would apply to all rental units m the City, rncludmg Single-family homes and duplexes, It would reqUire all
landlords to register their property with the city beglnnrng Oct, 1 Each registration would be valid for one year and expire on
Sept. 30
The draft states that the goal of the program IS to be self-supporting, with landlords to be charged a two-tiered schedule of
registration fees: one for Single-family homes and duplexes, and the other for multrfamlly rentals, A specific fee schedule IS
not mcluded,
-
"Fees shall be set for registration, failure to register, failure to appear for Inspection, and subsequent relnspectlons of rental
propert.es which fall to meet City codes," the draft states,
Dan Hamelberg, prrnclpal owner of the UnIverSity Group, whIch rents more than 1,000 apartments in Champaign-Urbana, said
hiS biggest objection to the ordinance IS the registration fees,
''The City of Urbana wants to set up a brand-new bureaucracy," he said, ''The new part IS they want to charge the landlords
for the Inspections, I don't think that's fair or eqUitable, I think they should absorb it mto their own budget.
"You're welcome to come mto my apartments, but stay out of my pockets: he said,
Urbana now does systematic mspectlons of apartments Without charging any fees, But the city doesn't have many mspectors
and It usually takes several years to mspect the entire City
Hamelberg said that If the proposed registration fees are set too h'gh, they Will be passed along to tenants m the form of
higher rents,
"It's another anti-bUSiness act, m my opinion, and I hope It will be carefully conSidered, and amended, by the city council," he
said,
Former Urbana Alderwoman Esther Patt serves on the NeIghborhood Safety Task Force, She is also coordmator of the Tenant
Union at the UniverSity of I1lrnols,
"Some of the people m the Southeast Urbana Neighborhood ASSOCiation feel that better apartment management would reduce
some of the mCldents of CrIme in their apartment complexes," Patt said, when asked how the rental registration Issue came
out of a neighborhood safety task force,
Patt said she IS pleased, m partICular, With two aspects of the draft ordinance:
- That, for the first time m Urbana, the ordmance would make rental homes and duplexes subject to systematic inspection,
- That the ordinance would subject landlords to a minimum fine of $300 for Violations, and to a minimum $600 fine if a
http II'WINW news-gazette com/news/prinU2006/07/08/rentaUegistry _proposaUrk.
7/27/2006
The News-Gazette com' Rental registry proposal irks Urbana landlords
Page 2 of 2
violation continues for more than 14 days after a deadline imposed by the city
Those provisIons are much stricter than current city code, she said.
The draft ordinance says, in its initial paragraph, that there is a growing number of residential rental properties in the city and
that "some of these properties are in a declining state of maintenance: creating a need for an enhanced systematic
inspection program,
Find this article at:
http://www.news-gazette.com/news/ 2 0061 07 I 081 renta I_reg IStry Jlroposa 1_ irks_ u rba na _land lords
Comments
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Contents of thiS site are @ Copynght 2006 The News-Gazette, lne. All nghts reserved,
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http.I/'/VINW news-gazette com/news/print/2006/07/08/rentaUegistry yroposaUrk
7/27/2006
ARTICLE XVI. RENTAL DWELLINGS
Sec. 14-516. Applicability of article provisions.
The provIsIons of thIs artlcle shall apply to all rental dwellIngs/unIts withIn the town
excepl those such as hotels. motels and roommghouses which are IIeensed pursuant W
other ordmances.
(Code 19R6. ~ 12-341)
Scc. 14-517. Dcfinitions.
The follov. 109 words. tem1S and phrases. when used 10 thIS artIcle. shall have the
meanIngs ascribed to them 10 thiS sectIOn. except where the context clearly mdlcates a
different meanIng:
Registrar means Ihe buildmg Inspector of the town.
Rental dwell 109 means any enclosed space whIch IS wholly or partly used or mtended to
be Llsed for occupants who are pay 109 rent therefor
Renlal unit means any room or group of rooms localed wIthIn a rental dwellIng and
fonnmg a smgle habIlable unit for IIvmg and sleepmg by occupants who are paymg rent
therefor
(Code 19R6. ~ 12-342)
Cross references DefinItIOns generally. ~ 1-2.
Sec. 14-5111. Regist ration.
-
(a) ReqUired. No renlal dwellmg;unIl shall be let. leased or otheffilse pen11llted to be
occupied. 10 whole or 10 part. by a tenant for reSidential anltor dwellmg purposes unless
and untillhe record owner has registered such property WIlh the build 109 mspector
(b) Form, The renlal registration form shall mdlcale the tax assessor's plat and lot
number. address of the rental d\\ ellmg, unIl. the number of rental dv. ellmg unIlS therem.
the name and permanent mailmg address of the record owner. and the usual perIod of
occupancy by lenants (summer. September to June. or other)
(c) F II 109 date. tenn On or before December 3 I of each year. the record owner of the
rental dwellIng/unit shall file the compleled rental reglstrallOn fonn WIth the registrar.
v. hlch registratIOn shall be valId for a one-year perIod from January I to Deeember 31 of
the follov. 109 year I f the property IS registered dunng the calendar year, the registratIOn
shall be valId until December 31 of that same veal'
(Code 19X('.~~ 12-343--12-345)
Sec. 14-519. Posting of notice by owner.
The record owner shall post m plam VIew, m a conspIcuous place wIthm the rental
dwelhng;unlt. a notIce contaIning the ordmances of the town With regard to the dog leash
lav., trash disposal. wmter automobIle parkmg ban, parkmg restnetlOns, nOise ordInance.
d\\ellmg occupancy limits, and any other perllnent ordmance or law whleh the council
ma) deem appropriate from lime to tIme Such notices shall be avaIlable at the office of
the registrar The record owner or any person m control or possessIOn of said rental
dwel IIng/unll subject to the prOVIsions of thiS artIcle, shall cause a copy of the current
kase and registratIOn form reqUired b) thiS article to be posted or affixed to the mSlde of
thc primary access door to saId renlal dwellmg/unlt so as to allow the lease and
reglstrallon form to be readily avaIlable for mspeclion by pohce, zonmg. buIldmg. or
mmlmum housmg offic13ls of thE' Town of Narragansett.
(Code 19S6. ~ 12-340, Ch. 844, ~ 1,3-1\-2004)
Sec. 14-520. Penalt) for violation of article.
Record owners v. ho Violate the proVISions of thIS article shall be subject to a fine per day
nOllO exceed the maximum allowable In Narragansett MUniCIpal Court. Each and every
day the dwelling Unit IS not regIstered shall conslltute a separate VIOlatIOn
(Code 19S6. ~ 12-347, Ch. S44. 91. 3-S-2004)
Sec. 14-521. Fee.
,-
T(1 defray the cosl of Impkmenllng and overseeIng compliance WIth thiS article. there
shall be a registratIOn fee of S I 000 for each bedroom w Ithm a remal dwellmg, unIt
covered under the proVISions of thiS arlick
(eh S4.... ~ I. :I-S-200...)
Sl'C. 34- 1 69. Sleeping space per person.
Lv cr: room many roommg Unll occupied for sleeping purposes by one person shall
contam at least 70 square feet of floor space. and cvery room occupied for sleeping
purpo,>c,> by more than one person shall contam at least 50 square feet of floor space for
each occupant thereof In type A rooming unlls conslstmg of only one room, the
mIDlmum floor space shall be 120 square feet for the first occupam and 50 additIOnal
'>LJuarc feet for the sccond occupanl thereoi"
Rental Registration
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Rrsident
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F.mplo)'ft
Rental Registration
Collier County Code Enforcement has been designated by the Board of County CommlsSI
and the Community Development and EnVIronmental Services Director as the designee te
adMinister the Rental Registration Program Registration can be completed by completing
Application for reglstrat'on at the Code Enforcement office or completed uSing the on-line
application Registration must be made prior to the use or occupancy of any rental
dwelling or unit
Submit an on,line Rental Registration application.
View the informational letter to all owners of rental property here
The registration fee IS charged for each dwelling unit assOCiated With the property All rent
units must be registered In Collier County and are to be renewed by June 30th of each ye;
The follOWing fee schedule was adopted On Apnl 15 2003
. $30 00 Initial Registration Fee (per Unit)
. $2000 Renewal Registration Fee Iper unit)
· $10 00 Renewal Late Fee per day (for payment made after 6/30 of each year)
To read the ordinances assOCiated With the Rental Registration Program view the followln,
links
. Ordinance Number 2004-58
Back to Top
Last RevIsion date June 23 2005 sd
Home 1 Jobs I Usmg Our Site I Contact Us 1 DIsclaImer I Pnvacy
Contact the web mas fer for techmcal questIons about our web site
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Usage IS licensed under the terms of the GNU PubliC License Any other usage IS stnctly prohibited
httpl/www CO collier fl us/codeenf/RentaIRegistration htm
8/1/2006
COLLIER COUNTY CODE ENFORCEMENT
COM\1UNlTY DEVELOP\lENT Al\D ENVIROI\MENTAL SER\'lCES DI\'ISIOI\
.
2~1I11 ,"" IIOf'cshnc Dr
"oDb, Flnnda ,410-1 . 2,Y-1I1'-c4411 . F\\. c.">-1[I'.c'-1<
Rental Property Owner;
As the owner of reSidential rental property you are required to regIster that property with
CollIer County A condItIOn of that regIstratIOn IS that the property must be mspcctcd to
Insure It meets the minimum standards as set forth m Ordmance 2004-58 also known as the
Property Maintenance Ordmance
We request you contact thIS office wlthm 10 days of registration to arrange an inspection of
the Intenor of the rental Units as provIde In sectIOn 7(6) of the Property Maintenance
Ordinance If you have multIple Units at the same locatIOn the follOWing table applIes as to
the number of units to be Inspected
I to 4 units. all units Inspected
5 to 10 units, 50% of the Units Inspected
11 to 29 units, 20% of thc Units Inspected
30 to 49 Units. 15% of the Units mspected
50 or greater, I f one locatIon, 5% of the Units With a maxImum 20 Units
-
In thc case of 50 or greater Units, If the HOUSing OffiCIal finds one or more senous health,
safety or habItabIlity VIolations In 5% of the Units. the OffiCIal may ask to mspect more units
to a total of 1000/0 of the Units In the development community
I fa \'lolatlOn IS found as a result of the mspectlOn you wIll be prOVIded a notIce of VIOlatIon
WIth an order to correct You may have up to 30 days to correct any vIOlatIOns Fadure to
correct any ViolatIOn may result In dady fines and the revocatIon of your rental regIstratIon.
You will also be required to have an annual InSpcctlon until the Unlt(s) has been found free of
\ IOlatllms for at least two (2) consecutl\'e years
There IS an inspectIon fee of $200 per dwellIng unit due pnor to or when the mspectlOn IS
perfonned An additIOnal re-Inspectlon fce of $50 may be due If any VIOlatIOn IS found and IS
not corrected after the first re-Inspectlon Please contact the Propcrty Mamtenance SpeCialIst
at 403-2440 to arrange an inspectIOn Fadure to contact thIS office could result m the
rc\ ocatlon of your rcntal regIstratIon and fines may be Imposed.
Page 1 of 2
Proposed ordinance would ensure
that rental housing is well maintained
-
The New Hope City Council will consider the adoption of a new property maintenance and
rental registration ordinance at the October 24 New Hope City Council meeting.
More than 3,800, or nearly half, of the housing units in New Hope are rental housing Earlier
this year, the City Council directed city staff to develop a program that would address rental
housing maintenance issues on a regular basis to help ensure the quality of rental housing in
New Hope Council and staff are currently working through the final details of a Rental Housing
Inspection Program, which they hope to launch in January of 2006 An important part of getting
the program up and running will be to ensure that all rental housing units - including single-
family homes, duplexes, and townhomes, as well as individual apartments in larger multi.
family complexes - have registEred with the city
The proposed Rental Housing Inspection Program will involve thorough inspection of each
single. family home, duplex, townhome, and multi'family rental housing unit in New Hope once
every three or four years
The purpose of the program is to make certain that all rental housing in the city provides
tenants with a safe, sanitary, and well-maintained place to live, and that rental property does
not have a negative impact on the surrounding neighborhood or inhibit investment in the
community
The city plans to adopt the International Property Maintenance Code with minor modifications
to ensure that consistent, widely accepted standards are used to evaluate the maintenance of
both rental and owner-occupied housing in New Hope.
The goal is for the Rental Housing Inspection Program to be self,supporting, with revenue for
the program coming from annual registration of rental housing units throughout the
community
The City Council and city staff are also considering a system of financial incentives for rental
buildings that comply with the maintenance code and follow crime prevention strategies, and
higher fees or fines for buildings that require more than two inspections or that fail to comply
with maintenance code requirements
The program requires owners of rental housing in New Hope to register their rental properties
with the city Most multi-family properties, with four or more rental units per building, have
already registered through the city's former Multi-family Housing Registration Program. The
city will mail 2006 rental registration renewal materials to these property owners in early
November Landlords of smaller rental properties - single-family homes, town-homes, and
duplexes - have not previously been required to register These individuals should contact Pam
Sylvester, Community Development administrative support specialist, at 763-531-5110 to obtain
a rental registration application Rental property owners need to apply for a Rental
Registration Permit for each property they own in New Hope and pay the appropriate fee by
December 1, 2005 Owners who fail to register their rental property could be charged with a
misdemeanor and subject to fines.
http.l/www ci new-hope mn us/whatsnewIWN-Rental%20Housing%20Maintenance
8/1/2006
Definition of Family from City of Newberry's Zoning Ordinance
-
FAMIL Y: A person hvmg alone, or any of the folloWIng groups hving together as a
smgle nonprofit housekeepmg umt and shanng eommon hvmg. sleep mg. cookmg, and
eatmg facilItIes
(a) Any number of people related by blood. mamage, adoption, guardianship
or other duly-authonzed custodIa] relatIOnship,
(b) Three unrelated people,
(c) Two unrelated people and any children related to either of them,
(d) Not more than nine (9) people who are
(I) Residents of a "Home" as defined In SectIOn 6-29-770 of the South
Carolina C;Jde of Laws.
(ll) "Handicapped" as defined m the FaIr HOUSing Act, 42 use
Sectlon 3602 (h)
ThiS defimtIon does not Include those persons currently Illegally
USIng or addlcled to a "controlled substance" as defined m the
C onlrolled Substances Act, 2 IUS C SectIOn 803 (6)
(e) Four or more people who are gramed a SpeCial Use Pemllt as a single
nonprofit housekeeping unit (a "functional family") pursuant to the
SpeCial Exception procedures outhned In the Zonmg Ordinance
(I) ExceptIOns - The defimtlOn of "Family" does not Include
a. Any soelety, clubs, fraternity, soronty, aSSOClatlon, lodge.
combine, federatIOn, cotene. or like organizatIOns
b Any group of mdlvlduals whose aSSOCiatlon IS temporary or
seasonalm nature: and
c Any group of IndiViduals \\ ho are In a group liVing
arrangement as a result of cnmlnal offenses
General Pro\'isions of Chaptcr 3 International Propert~ Maintenancc Code
301.1 The proVISIons of this chapter shall govern the mmlmum conditIons and the
responSibilities of persons for mamtcnance of structures, equipment and exlenor
properl )-
302.' Sanitation. All extenor properly and premises shall be maIntaIned In a c1can, safe
and sanitary conditIOn ThIS also Ineludes unlicensed or inoperative vehIcles
304.' Gencral. The ex tenor of a structure shall be malmamed m good repair, structurally
sound and samtary so as not to pose a Ihreat to the public health. safety or welfare.
305.1 Gencral. The mtenor of a structure and equipment therem shall be maInlamed m
good repair, slructurally sound and m a sanitary condition,
307.1 Accumulation of rubbish or garhage. All ex tenor properly and premIses, and the
mtcnor of evcry structure. shall be free from any accumulatIOn of rubbIsh or garbage
30N.' Infcstation. All structures shall be kept free from Insect and rodent InfeSlatlOn. All
structures m whIch Insects or rodents are found shall be promptly extermInated by
approved processes that will not be mjunous to human health. After extermInatIOn,
proper precautions shall be taken to prevent remfestallOn.
Definition of Family from City of Newberry's Zoning Ordinance
FAMILY: A person hvmg alone, or any of the followmg groups hvmg togcther as a
SInglc nonprofit housekeepmg UnIt and shanng common hvmg, sleepmg, cookIng, and
catIng facIlItlcs.
(a) Any number of people reiated by blood, mamage. adopllon. guardianship
or other duly-authonzed custodIal relal1onshlP,
(b) Three unrelated people:
(c) Two unrelated people and any chIldren related to either of them,
(d) Not more Ihan nIne (9) people who are'
(I) ReSIdents of a "Home" as defined m SectIon 6-2\)-770 of the South
CarolIna Code of Laws.
(11) "Handlcapped" as defined m the FaIr Housmg Act, 42 U S C
SeCl10n 3602 (h)
ThiS definItIOn does not mclude those persons currentl) Illegally
usmg or addIcted to a "controlled substance" as defined m the
Controlled Substances Act, 21 U S C SectIon 803 (6).
(e) Four or more people who are granted a SpeCIal Use PermIt as a smgle
nonprofit housekeepmg unit (a "funCl1onal famIly") pursuant to the
SpeCial ExceptIOn procedures outhned m the Zonmg Ordmanee
(I) Excepl10ns - The definItion of"FamIly" does not Include
a. Any society, clubs, fraternity, soronty. assoelatlOn, lodge.
comb me, federal1on. cotene, or like organIzatIons,
b Any group of mdlvlduals whose aSSOCIatIon IS temporar) or
seasonal m nature, and
c Any group of IndiViduals who are m a group IIvmg
arrangement as a result of cnmmal offenscs
General Provisions of Chapter 3 Intcrnational Propert~' Maintenanec Codc
3111.1 The prO\lslons of this chapter shall govern the mmlmum condItions and the
responSlhIlItles of persons for mamtcnance of structures, equipment and exterIor
propeny
3112.\ Sanitation. All exterIor propeny and premIses shall be maIntaIned In a clean, safe
and sanItar;. condItion. ThiS also Includes unlIcenscd or InoperatIve vehIcles.
3114.\ General. The extenor of a structure shall he maIntaIned In good repair, structurally
sound and sanItary so as nOl to pose a threat to the puhllc health. safety or wclfare
3115.\ Gencral. The InterIor of a structure and equipment thcreIn shall be maIntaIned In
good repair. structurally sound and In a sanItary conditIOn.
307.\ Accumulation of rubbish or garhagc. All exterIor property and premIses, and the
InterIor of every structure. shall be frce from any accumulatIOn of rubbish or garbage
311M,\ Infestation. All struclures shall he kept free from Insect and rodent InfestatIOn, All
structures In which Insects or rodents are found shall be promptly eXlerminated by
approved processes thai wIll not be InJUrIOUS to human health. Afler extermInation,
proper precautIons shall be taken to prevenl reInfestatlOn.
Rental Housing Registration Ordinance
Section 1. Purpose and Intent.
The CIty of Newberry recognIzes the need for a regIstratIOn program for
resIdentIal rental unItS located WIthIn the CIty In order to Improve eomphance of rental
umts wllh all applIcable buildmg, property maIntenance, fire, health, safety. and zonmg
codes. and to proVide an eftielent system for compelhng both absentee and local
bndlords to correct VIOlatIOns and mamtaIn, m proper condItIon, remal property wIthIn
the Clly The CIty recogmzes that the most effiCIent system IS the ereatlon of a program
requIrIng the regIstratIon of reSIdentIal rental umts wIthm the CIty as defined m thIS
Ordmance
Section 2, Definitions.
As used m thIS OrdInance, the terms and words hsled below shall have the
followmg meamngs, unless the context clearly Indicates that a dIfferent meamng IS
Intended.
-
(h)
(a)
"Dwelling unit" means a buIldmg, or portIOn Ihereof, deslgned for
oecupancy for resIdential purposes and havmg cookmg facIlllles and
samtary facIlItIes.
"Landlord" means any person who owns or eontrols a dwellmg, dwellIng
unIt, or rental umt and rents such umt, eIther personally or through a
deSIgnated agent, to any person
"Owller" means the legal tItle holder of a rental umt or the premIses
WIthm whIch the remal unit IS SItuated,
"Owner-Occupied Rental ['nit" means a rental umt that IS m:cuplcd m
whole or m part by an mdlvldual whose name speCifically appears on the
deed for the property where the rental unIt IS located.
"Person" means any natural IndIVIdual, fim1, partnershIp. aSSOCIatIon,
Jomt stock Company. JOInt venture. publIc or pnvate corporatIOn or
receIver. executor. personal representatIve. trust, lrustee, conservator or
other representative appOInted hy order of any eourt.
"Premises" means a 101, plot or parcel of land, IncludIng the buildIngs or
structures Ihereon, whIch also mcludes dwellIng unIts and dwellmgs,
"Rental unit" means dwellIng unIts or reSIdentIal structures contaInIng
sleepIng unIts, which are leased or rented from the owner or other person
In control of such unIts. to any tenant. whether by day, week, month, year
or any olher term. The term does not Include hote!, mote!, dorm, medIcal
or long term care facIlIties, hed and breakfast eSlablIshments and rental
umts owned and admInistered by the Newberry Housmg Authonty
"Responsible local agent" means a natural person havmg hIS or her
place of resldenee or bUSIness offiee m Newberry County and deSIgnated
by the property owner as the agent responsIble for operaling such property
m complIance with the ordInances adopted by the CIty
"Tenant" mcans any IndIVIdual who has the temporary use and
occupatIOn of real property owned by anolher person m subordInatIon to
(b)
te)
(d)
(e)
(f)
(g)
(I)
that other person's title and with that other person's eonsent. for example,
a person who rents or leases a dwellIng, dwellIng Unit, or rental Unit from
a landlord.
Section 3. Requirements.
No person shall lease. rent, occupy, or otherwIse allow a rental unll within the
City to be occupied. unless all of the following reqUIrements have first been met.
( I ) The owner of the rental Unit shall have reglslered the rental Unit with the
BUIlding and Zoning Department by completing and filing a currenl
regIstratIon fornl WIth the Building and Zoning Department. as proVIded In
Section 4 of this Ordinance
(2) All fees charged by the CIty for the regIstratIOn and busIne lIcense fees.
I f applIcable, shall be paid In full
Section 4. Rel!istration.
No person shall lease, rent, occupy, or otherWise allow a renlal unIt \\ Ithln the
CIty to be occupied without first reglstenng the rental Unit with the BuildIng and Zoning
Department and deSignatIng a responSible local agent.
(a) Re!:istration Forms.
Registration shall be made upon forms furnished by the Building and ZOning
Department and shall require at a minimum the follOWing informatIon,
(I)
(2)
(3)
The street address and lax IdentIficatIon number of each rental unIt.
The number and type of rental units WIthIn the rental property at each
street address,
Name, reSidence address, telephone number. and where applIcable an e-
mail address, mol-lIle telephone number, and faCSImile number of all
property owners of the rental unItes),
Name, reSidence address. telephone number, and where applicable an e-
mail address. mobile telephone number. and faCSimile number of Ihe
responSible local agent deSignated by the owner;
^ notarized onglnal LImited Power of Atlorney form naming the
responSible local agent.
The maxImum number of tenants permltled for each rental Unit,
The name, address and telephone number of the person, If any. who holds
a lIen on the rental Unit or the real property on which the rental Unit IS
located
The sIgnature of Ihe property owner / chIef executIve officer and the
responSIble local agent, If applIcable
-
(4)
(5 )
(6)
(7)
(X)
(b) Accurate and Complete Information.
All informatIon proVIded on the regIstratIon form shall be aceurate and complete
"0 person shall prO\ Ide Inaccurate InfOrnlatlOn for the regIstratIOn of a rental Unit. or fall
to proVIde the InformatIon reqUIred for such reglslratIOn. The regIstratIon form shall be
')
sIgned by both the property owner(s) and the desIgnated responsible local agent. If
applicable Where the owner IS not a natural person, the owner mformatlOn shall be Ihat
of the presIdent, general manager or other chIef exeeutlve of the orgamzatlon. Where
more than one person has an ownershIp mlerest, the reqUired mformatlOn shall be
pro\lded for each such owner
(c) Change in Registration Information or Transfer of Property,
Excepl for a change m the regIstered loeal agent, the property owner of a rental
unit regIstered with the CIty shall update regIstratIOn mformatlOn wlthm thirty (30)
calendar days after any change occurs m the reglslratlOn 10 formatIOn , If the property IS
transferred to a nev. owner. the ne\\ property owner of a registered rental umt shall
register or update reglstratlon mformallon on Ihe rental umt WIthm thIrty (30) calendar
days followmg Ihe transfer of the property Property owners shall notify the BuIldmg and
Zonmg Department of any change 10 the deslgnallon of the regIstered local agent,
mcludIng a change m name, address. e-mad address, telephone number, mobile lelephone
number or facslmde number of the deslgnaled registered local agent withIn fi\e (5)
busmess days of the change.
-
(d) Registration Term and Renewals.
The initial regIstratIOn shall be reqUired by Apnl 15,2006 Registration of a rental
umt(s) shall be effective for one year All regIstrations shall expire on Apnl 14 of each
year There shall be no requirement that the property owner re-reglsler each rental unit
v. Ith the BuIldmg and Zonmg Department on an annual baSIS. Renewals shall be
automatic and Without the need 10 re-file reglstratlOn information proVide that Ihe
mformatlon on file With the city IS accurale. all changes 10 mformatlon ha\e been
reported pursuant to the requirements of Section 4 (c) and all fees eharged by the Clly for
Ihe reglstratlOn and bus mess license fees. If applicable, shall be paid In full
(e) Responsihle Local Agent.
The rental property owner or deslgnated local agent. If applicable, shall be
responSible for all of the followmg'
( I ) Operating the registered rental unit In compliance With all applIcable Clly
ordmances.
(::) Provldmg access to the rental unit for the purpose of makmg any and all
mspectlons necessary 10 ensure compliance WIth the applicable CIty
Ordmances.
(3) Accepting all legal notices or ser.lce of process with respeet to Ihe rental
unit.
Section 5. Responsibilih for Properh \laintenance Codes
Rental property owner(s) and or the responSible local agent, If applIcable, shall
be solely responSIble for msunng complIance with all zomng, nUisance and propeny
mamtenance codes IncludIng but not lImited to SIngle Family Oecupancy;
International Property Mamtenance Code, Unla\\ ful AccumulatIOn of Weeds, Storage
of Junk, Debns or Scrap, Unlawfully Abandoned VehIcles. AdditIonally. pursuant to
3
SectIon 5-25-1310 of the South Carolina Code of Laws (1976) as amended, all rental
UDltS must be equipped WIth smoke detectors. FaIlure to abate vlOlatlOns after notice
shall rcsult In enforecment aetlOn agamst the rental property Owncr( s) or responsible
local agent If applicable
Section 6. Acknowled2ement of Applicable Codes
The rental property owner(s) and responsIble local agent, If applicable. shall be
requIred at the time of regIstratIOn 10 sign a fonn aeknowledgmg the eXistence and
aceess to CIty codes applIcable to the rental and mamtenance of resIdential properties
and Ihelr responsIbIlities related to Said code sections,
Section 7. "I,'otice Procedure
Notices of VIOlatIOn to reglslered rental property owner(s) or the responsible local
agent, I f applicable, shall be'
(a) In wntlng and Include a deserlptlOn of the propcrty
(b) Include a deSCriptive statement of Ihe violatIOn and requm:d correetlve
actIOn,
(c) State the complIance and appeal period described In SectIOn is
(d) Be delivered personally or by first-class mall to the rental property
owner(s) or re~ponsible local agent. If applicable. at the last address
furnIshed as part of the reglstrallon process.
(c) The City may elect but IS not reqUired to prOVIde supplemental notice by
e-maIl and facsImIle
-
Section 8. Reduction in :"otice Requirements
The standard notice, appeal and complianee periods stated In all property
nlalntenance codes adopted by the City, Including the InternatIOnal Property
Mamtenance Code, shall be reduced 10 seven (7) days for regIstered rental properties
The only exceptIOn to thiS pro\ ISlon shall apply to NotIces of Condemnation
proceedmgs,
Scction 9. Inspections.
The City of Newberry reserves the right to mspect renlal umls Nothmg m thiS
section shall preclude the mspectlon of dwellmgs
(a) Basis for J nspections.
Inspections may be made to obtam and maintain compliance with the standards of
thiS Ordmance based upon one of the follo\\ mg.
( I ) A complaint receIved by Ihe Building and Zonmg Departmenl or
forwarded 10 the Bulldmg and Zoning Department by another City
Department. mdlcatlng that there IS a potential violatIon of the standards
or the provIsIons of any Ordinance adopted by the City;
e} An onservatlOn by the Building and Zomng Department or forwarded to
the Building and Zoning Department by another City Department of a
4
vIOlatIOn of the standards or the provIsions of any Ordmance adopted by
the City;
(3) A report or observatIOn of a dwellmg UDlt that IS unoccupIed and
unseeured or a dwellmg that IS damaged by fire,
(4) The registratIOn, re-reglstratlon and certificatIOn of a rental unIt as
required by thiS Ordmance,
(5) The need to detenmne complIanee WIth a notIee or an order Issued by the
CIty:
(6) An observed eonthllon or condition reasonably bebeved to eXist deemed
dangerous to human bfe or publIc welfare;
(7) Requirements of law where a dwellmg IS to be demolIshed by the CIty or
where ownershIp IS to be transferred to the CIty
(b)
(I)
(2)
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(3)
Inspection Procedures.
If a baSIS for mspectlon IS establIshed under Section 9(a), the owner andor
responsible local agent Will he notified m wntmg by the BuIldmg and
ZOnIng Department of the deSired time and place of the mspectlon,
In Ihe event that the alleged VIOlation appears to be a clear and Immment
threat to human life. safety or public welfare as detem1med b) the
BuIldmg and ZOnIng Department. the owner and/or responsible local agent
wIll be contacted to schedule an Immediate mspeetlon. If code VIOlatIons
are found 10 eXist. Immediate compllanee With adopted BuIldmg, Property
Mamtenance, Zonmg or other applicable codes, wIll be reqUired,
If Ihe alleged Violation IS not a clear and Immment threat to human life.
safety or public welfare. the owner wIll have seven (7) calendar days to
correct such VIOlation unless otheru Ise authonzed m wntmg by the CIty,
after which a re-mspectlon or wntten venficatlOn from owner and/Or
responSible local agent and complammg party Ihat the VIOlation has been
corrected. wIll be reqUired
Section 1 O. Fees.
CIl) CouncIl shall establish by ordmance. pursuant to Section 6-1-330 of the South
Carolina Code of Laws (1976) as amended. an appropnale fee for registration and
mspectlon If applicable. Registered property owners shall be bIlled annually based on
registratIOn mfomlatlon on file \\ Ith the CIl) as of December 31 No reductions m bIlled
fees shall be made as a result of the faIlurl' of a property owner or responsible local agent
In update Information as reqUired b) Section ..\ (b) and (c). The CIty reserves the nght. m
addlt!on to the penalties proVided for m Section 12. to bill at a higher rale for any UnIt(s)
not reported to Ihe Clly
Section 11. :\laintenance of Records.
^" records. files and documents pertammg to the Rental RegistratIOn shall be
mamtamed by the BuIldmg and Zonmg Department and made avaIlable to Ihe public as
allo\\ed or rcqulred by State la\\
Scction 12,
Penalt> .
5
Violatlon of this Ordmance shall be unlawful and an offense pUnIshable pursuant
to Section 1-8., the General Penalty ProVIsions, and SectIOn 2-4., Issuance of Ordmance
Summons, of the Code of Ordmances of the CJty of Newberry
Section 13. Severability and Captions.
ThiS Ordmance and the vanous parts, sectlOns, subsectlons. sentences, phrases
and clauses thereof are hereby declared to be severable. If any part, secllon. subsecllon,
sentenee, phrase or clause IS adjudged unconsUlutlOnal or mvaild by a court of competent
JunsdlctlOn, the remamder of the Ordmance shall not be affected thereby The capllons
mcluded at the begmnmg of each SeetIon are for convenIence only and shall not be
conSidered a part of thiS Ordmance
Section 14. Repeal.
All resolullons, ordmanc<;:s, orders or parts thereof m confllet m \\ hole or in part
with any of the pro\'lSlOnS of thiS Ordmance are, to the extent of such conflIct, hcreby
repealed,
Section 15. Administrative Liabilit).
No officer. agent. employee or member of the City shall render hImself or herself
person311y liable for any damage that may occur to any person or entity as a result of any
act or deCISion perfonTIed m the discharge of hiS or her dUlles and responsibIlities
pursuant to thiS Ordmanee.
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CHAPTERS IX & X NUISANCES AND OFFENSES
ORDINANCE] 00 RENT AL REGISTRA nON ..
Section 100.1. Purpose and Intent.
Section 100.2. Definitions ..
Section 100.3. Uniform Housing Code Adopted
Section 100.4. Registration and Fees .., ..... ...
Section 100.5. Display of License
Section 100.6. Inspection; Right of Entry and Inspection..... ...
Section 100.7. Health Department Inspection
Section 100.S. Applicable Laws.
Scction 1lI0.9. Termination of Registration
Section 100.10. Criminal Background Checks...
Section 100.11. Housing Advisory and Appeals Board
100-1
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CHAPTERS IX & X NUISANCES AND OFFENSES
ORDINANCE 100
RENTAL REGISTRATION
Section 100.1. Purpose and Intent.
Suhd. 1. Purpose The purpose of this OrdInanee IS to protect the puhlIc health. safety
and welfare of the residents of the City who have. as Ihelr place of abode. a dwelling Unit.
manufactured home. lot or room furnished to them for the payment of rental charges to another
Suhd.2. Intent. It IS the Intent of Ihls Ordinance that a permanenl mode of protecting
and regulating the liVing conditIons of these residents be established by providing minimum
standards for cooking. heating ane sanitary equipment necessary to the health and safety of
occupants of rental property by providing minimum standards for light and ventilatIon necessary
to health and salety and by proViding minimum standards for the maintenance of rental property
Suhd.3. Savings Clause WIth respect to rental disputes. and except as otherWise
specillca:ly proVided by the terms of thiS ordinance. It IS not the intention of the City Council to
Intrude upon the fair and accepted contractual relatIonship between tenant and landlord. The
Council does not Intend to Intervene as an advocate of either party. nor 10 act as an arbiter. nor to
be receptive to complaints from tenant or landlord which are not specifically and clearly relevant
III the prm ISlons of thiS Ordinance In the absence of such relC\ancy With regard to renlal
disputes. It IS Intended that the contractIng parties exercise such legal sanctIons as are available
to them v. Ithout the Intervention of City Government )\;elther In enacting thiS Ordinance IS It the
IntentllHl of the City CouncIltlllnterfere or permit Interference v.Ith legal rIghts III personal
pn \ acy
-
Section 100.2. Definitions.
Suhd. 1. "Bulidlllg" shall mean any structure used or Inlended for supporting or
shellenng any use or occupancy
Suhd. 2. "Dwelling Unit" shall mean one or more rooms which arc arranged. deSigned or
used as II\lng quarters for one family only IndiVidual bathrooms and complete kitchen
facilIties. permanently Installed. shall alv.ays be Included for each dwelling Unit.
Suhd.3. "HOUSing Inspector" shall mean a deSignee appOinted by the Waite Park Clly
Council authonzed 10 administer and enforce thiS Ordinance
Suhd.4. "Lot" shall mean an area Within a manufactured home park or olherwlse
maintained and made available for occupancy by a manufactured home.
IOO.}
CHAPTERS IX & X NUISANCES AND OFFENSES
ORDINANCE I 00 RENTAL REGISTRATION
Section 100.1. Purpose and Intent.
Section 100.2. Definitions .. .............. .
Section 100.3. Uniform Housing Code Adopted
Scction 100.4. Registration and Fees ... ....... ..
Scction 100.5. Display of License
Section 100.6. Inspection; Right of Entry and Inspection... ....... .......
Section 100.7. Health Department Inspcction
Section 100.S. Applicable Laws.
Section 100.9. Termination of Registration
Section 100.10. Criminal Background Checks
Section 100.11. Housing Advisory and Appcals Board
100-1
) 00- )
100-1
100-3
100-3
I ()()-)
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CHAPTERS IX & X NUISANCES AND OFFENSES
Subd.5. "Manufactured Home" shall mean a structure. transportable In one or more
sectIons, which In the travelIng mode IS eight (8) body feet In width or forty (40) bod) feel or
more In length or. when erected on slle. IS three hundred twenty (320) or more square feet. and
whIch IS buIlt on a permanent ehassls and deSigned to be used as a dwellIng WIth or wllhout a
permanent foundation when connected to the required utIlllles, and Includes the structure's
plumbIng. heatIng, air conditionIng and electneal systems. The term Includes any structure
which meets all the reqUirements and Wllh respecllo whIch the manufacture voluntanl) files a
cerllficatlon reqUired by the secretary and complIes wIlh the standards estahlIshed under thl'
OrdInance and which meets the Manufactures Home BuIlders Code as defined In MInnesota
Statutes 327.32. subdiVISion 3. as amended
Subd.6. "Manufactured Home Park" shall mean any SIll'. lot, field or tract of land upon
which two (::.) or more occupied manufactured homes are located, either free of charge or for
compensation. and Includes any buIldIng, structure, tent. vehicle or enclosure used or Intended
for use as part of the equipment of the manufactured home park.
Subd.7. "MaXimum Occupancy" shall mean that for each occupant In a dwellIng Ulllt
100 'quare feet of space must be proVIded,
Subd.8. "Occupant" shall mean any person (Includmg the owner or operator) IInng.
sleeping. coo\..Ing and eating In a dwellIng unll.
-
Subd.9. "Operator" shall mean the owner's or agent v. ho has charge, care. control or
managemenl of a buddmg or manufactured home park or part hereof. In which dwellIng Ulllts,
manufactured homes, lots or roomIng Ulllts arc let.
Subd. 10. "Owner" shall mean any per,on who alone or JOintly or severall) With others.
,hall he In actual pO'iSesslon or, or have charge care or control of. any dwellIng unll.
manufactured home. lot. roommg house or ,leepmg unit wIlhln the Clt)
Suhd. 11. "Person" shall mean an) natural per,on. h,,!her heIrs, executors,
admllllstrator, or assigns. and al,o Include, a firm. panncr-.hIP' lImited IIabIlII) company.
cooperative or corporallon. its or their succe'iSor, or assigns, or the agent of any of the aforesaid.
~ubd. 12. "Rental Propert)" ,hall mean a dwellIng unIl. manufactured home. lot.
roomlllg hou,e or sleeping room occupied b) a pcrson or persons III the stalus or tenant
Subd. 13. "Roomlllg House" shall mean a buIlding or ,truclure proViding a room or
rooms Intended ror IIvlllg and sleeplllg to per,ons In the status of tenant. ThIS term shall Include
boarding hou,es. day care. fraterlllty houses and sororIty houses, but does not include holels.
mOlels or hospital"
Suhd. 14. "Sleeplllg Room" shall mean a room or enclosed nom space m a "rooming
house" or "dwellIng Unit" as defined in thIS Ordinance, used or intended to be used primarIly for
sleeping purposes,
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CHAPTERS IX & X NUISANCES AND OFFENSES
Subd. 15. "Tenant" shall mean one who has as hls/her place of abode a dwelling umt.
manufactured home, lot. rooming house or sleeping room furnIshed to hnn/her for payment of a
rental charge to another
Subd. 16. "License" shall mean a provIsIOnal license, which is Issued after receipt of
fees and may be revoked If sueh rental property IS found not to be In eomplIance with
ordinances. codes or statutes.
Section 100.3. Uniform Housing Code Adopted.
Subd. 1. Umform HOUSInf; Code The Umform HOUSing Code. ] 997 EditIon. as from
lime to lime amended or modified. one copy of which is on file In the Offiee of the City Clerk. IS
hcrehy adopted hy reference and is made a part of thiS Ordinance as If fully set out In length
Scction 100.4. Registration and Fees.
Subd. 1. License ReqUIred. No person shall occupy. allow to be occupied. or let to
another for occupancy any rental property In the City of Waite Park without first haVing ohtalned
a rental dwelling license for such rental property from the CllY The payment of fees set forth In
thiS Code shall be a prerequIsIte to thiS reqUIred licenSing The application for a license shall he
made and filed on a form furnished hy the CllY for such purpose and shall set further the
follOWing InformatIOn
A
Name. reSidence address and phone numher of the owner of the rental property or
an agent authOrized by the owner to accept service of process and to receive and
give receipt for nollces and In cases v. here the owner of the rental property lives
outSide of the CllY of Walle Park. the registratIOn shall he made hy an agent who
shall he legally responslhle for compliance With thiS and other City Ordinances
and such agent shall live Within :!() miles of said City
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H Name. address and phone numher of any agent actively managing said rental
property
C Street address of the rental property
D Tax parcel numher of the n:ntal property or manufactured home park In which the
rental property IS located
E. Numher and kind of umts wilhlll the rental property (dwelling unlles,
manufactured homes. lots or sleeping rooms).
F Name. phone numher and address of the person authOrized to make or order
repair, and/or service to the hullding or manufaclured home park. to proVide
reqUired service, necessary to protect the health. safety and welfare of the
occupants or IS ahle to contact the person so authorized.
J(X)- 3
CHAPTERS IX & X NUISANCES AND OFFENSES
G Maximum number of people per dwellIng umt, manufactured home. lot or
sleepmg room.
Subd.2. Manner of Lleensing The registratIOn shall be made by the owner If such
owner IS a natural person. if the owner IS a corporatIOn. cooperative or lImited lIabilIty company.
by an officer thereof. if a pannershlp. by one of the panners. and If an umncorporated
assoClatlOn. by the manager or managmg offieer thereof. m the office of the Housmg Inspector
NOlwithstandlng. renewal of lIcense as required by the Code may be made by fillIng out the
reqUired renewal form furnished by the Housmg Inspector to the owner or agent of a rental
property and mailIng said form together with the required lIcense fee to the Housmg Inspector
Such renewal of lIcense may only be made where there has not been a ehange of ownership.
agent or type of occupancy as ongmally IIeensed.
Suhd.3. Prelimmary InspectIOn. No rental dwellmg shall be Issued a lIcense by Ihe City
unless It complIes With proVIsions of the ordmances of the City of WaIte Park and statutes of the
State of Mmne,ota which pertam to such properties.
Subd.4. Llcensmg Fees. A lIcensing fee to be charged by the City shall be as
follows.
A. A IIcensmg fee for each dwellIng unit. manufactured home. lot or sleepmg room
,hall be paid to the City on or before January 15 of the year of expiratIOn. The
amount of the fee to be paid shall be establIshed by the City CouncIl and set fonh
In Appendix B - Waite Park Schedule of Fees Charges,
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B Rental property which IS licensed a, a cunng home or a boarding hou,e by the
State of Mmnesota Department of Health pursuant to Mmnesota SUllutes Chapter
157 shall be exempt from the registration fee reqUired under thIS Seclion
C I f the lIcense fee reqUired hereunder shall be paid after January 15th of the year of
eXpiratIOn. there shall be IInpo,ed penalties as set by Council resolutIOn
An annual reglstralion fee wIll be charged by the City as follows
Cia" A LIcense Fee & Impeclion every three (3) year,
Class B License Fee & Inspection evcry two (2) year~
Cia" C License' Fee & Inspection every year
Class A License ReqUirements
I Completion and maintenance of the Crime Free Multi-housmg
AssoClalion.
You must proVide a Knox box on the buIldmg
Annual ,er\ Ice, proVided for fire protection equipmenl.
Member,hlp In an a"oclatlOn which proVIde, mspectlOns
..,
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100-4
CHAPTERS IX & X NUISANCES AND OFFENSES
Class B License Requirements.
1 Completion and maIntenance of the CrIme Free MultI-housing
ASSOciatIon.
') Annual servlees provIded for fire protection equipment.
Class C Lleense ReqUIrements
I Annual services provided for fire protectIOn equIpment.
Rental DwellIng License Fee The fee as establIshed by the Cily CouncIl and set forth In
AppendiX B - Waite Park Schedule of Fees Charges for each dwellIng umt or sleeping room shall
he paId on or hefore the 15th day of January of the year of expiratIOn,
Scctlllll 1 un.... SuhJ -1 UrJ.lll"J X,'20()~
Subd.5. LIcense ExpiratIon, Each lIcense issued pursuant to thIS sectIon shall expire on
midnight on the date of expiratIon prInted on the lIcense. All rental property required to he
licensed pur,uant to the provISions of thiS article. shall be licensed prIor to occup<Jnc: or the
Jelling to <Jnother for occupancy of any Unit thereIn. and thereafter all lIcenses of such rent<JI
property ,h<JII he applied for not later than the 15th of January of the year of expiration
Subd.6. Transfers. Every new owner of a rental property (whether as fee owner.
contr<Jct purch<Jser. les,ee sublettmg the entire building or manufactured home park or otherWise
entIlJed 10 posse<;SlOn) shall lIcense before taking possessIOn. No license fee shall be required of
the nev. owner In the year of purchase. proVided the prevIous owner has paid the lIcense fee. and
funher prm Ided the nev. owner does not change the type of occupancy <JS origmall: licensed,
Section 100.5. Display of License.
'-
Subd. I. Every licensee of a building or manufactured home park With rental dwellIng
Unit<;. ll1<Jnuf<Jctured homes or lots shall COfl<;pJcuously dJ,play at all tImes on the prellllse, a copy
of the current license as filed With and approved hy the CIty ThiS Iicen,e shall he located on
the preml<;e, '0 as to be easily Viewed and readable by Ibe occupanls of the rental properly and
,hall he reasonabl: protected from wear by a plastIc cover or Similar protectIve dnlce
Sel.tion 100.6. Inspection; Ril!ht of Entn and Inspection.
~ubd. I. In order to compel the compliance wIlh the registration reqUIrements. and the
l'nlf'orm HOUSIng Code. the HOUSing Inspector shall have the authority to enter any building or
lll<Jnu factured home park al reasonable tImes upon fi ve (5) days' written notIce 10 the tenant. to
determine If 'aid buIlding or manufactured h()(lle park I<; operated as a "rental property" as
defined In lhl<; Ordinance or to enforce the L'nIform HOUSing Code. or both. The City may
conduct periOdIC Inspections and Impose a fee as set forth in AppendiX B Waite Park Schedule of
"ee, Charge,
I O()- 5
CHAPTERS IX & X NUISANCES AND OFFENSES
Section 100.7. Health Department Inspection.
Subd. 1. The Steams County Health Department shall have the nght to Inspect "rooming
houses" and "manufactured homes". as defined In thIS Ordinance to enforce the samtatIon
requirements.
Section 100.8. Applicable Laws.
Subd. 1. Licensee shall be subject to all of the provIsIOns of thiS OrdlnanCl: and the State
relating 10 dwelling units and manufactured home parks, and thiS Ordinance shall not be
construed or Interpreted to supersede any other such applicable Ordinance or law
Section 100.9. Termination of Registration.
Subd. 1. Notice of VIOlation At any time the HOUSing Inspector shall determine that
any owner subject to thiS Ordinance has failed to comply with the provIsions of thl... Ordinance,
the HOUSing Inspector shall notify sueh owner In wntIng of sueh vlOlallon by U S mail or
pen,onally If the owner cannot be found. the notIce shall be posted on the rental property The
nOllce shall reqUire eomplIance With the proVisions of thiS Ordinance and speCify a reasonable
tIme of not less than thirty (30) days for compliance to be completed unless the ViolatIon IS found
to be a dlstlllct hazard. If the VIOlatIon IS found to be a dIstinct hazard then Immediate abatement
or a lime penod of less than thIrty (30) days for compliance may be speCified,
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Subd.2. Non Complianee. If building does not comply Within the speCified time and
there" no appeal or heanng requested. meetIng the requirements In the HOUSing Code. the
Rental Dwellin" License mav be revol-..ed bv the BuIldln" OftiClal
~ .. "' t:
Subd.3. Request for Hearing. In the event that a heanng " requested by the owner pnor
to expiration of the tIme speeIfied for compliance. the City shall set a time for such heanng and
..hall Inform the owner of the tIme and place at which the City Council will meet to conSider sUl'h
te..tlmon) as may be offered concernlllg the proposed \ lolatIon
Subd.4. DeelslOn of the Cltv Council On completIOn of such heanng, the City Council
may mal-..e a final order suspending or terminatIng the license In questIon
Section 100.10. Criminal Background Checks.
Subd. I. Purpose The Waite ParI-.. City Council has determllled that there are persons
re..ldlng In rental properly III Waite ParI-.. engaglllg In disorderly conduct which results in a
hmtile envlf{JIlment for other Waite ParI-.. cItizens IIvlIlg near or close to the rental property It IS
the declared purpose and Intent of thIS sectIon to protect and preserve the City's neighborhoods
and the publil health. safety and welfare of its CItIzens by provldlllg a system at the local level
for cnmlnal hlstory/bacl-..ground IIlvestlgatIon of prospectIve tenanls.
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CHAPTERS IX & X NUISANCES AND OFFENSES
Subd.2. Notwlthstandmg any findmg of the housmg Inspector for other violatIons, any
rental property havIng four or more rental UnIts, whose property receives more than one ( I )
polIce call per unit within a twelve (12) month penod or receives twenty-four (24) polIce calls or
complaints wIthm a twelve (12) month penod, whichever number is less, shall appear before the
Waite Park City CouncIL upon notICe, to review the continuatIOn of Said owner to continue to
hold a rental license m the City of Waite Park. ThiS cnteria IS not mtended to be an exclusl\'e
remedy, but IS Intended to be a cruena for the property owners contInUIng to hold a rental license
WIth the CIl)
Subd.3, Background InvestIgatIOns. The Waite Park PolIce Department shall conduct
cnmlnal hlstory/background InveStigations on prospective tenants m rental property m the City
of Waite P;Jr).. upon request by the owner or manager of the rental propert) "Rental property"
means any real property or dwellIng rented or leased by one person or entIty to anOlher person or
entity for reSidential purposes, Includmg but not limited to houses, apartments. townhouses,
condomIniums, manufactured or mobile homes or the lots on which they are located, and other
SImilar structures. No such Investlgation shall be conducted USIng the state CnmInal Justice Data
Communications Networ).. (CJDN) and no Information obtamed from the CJDN shall be
dl"elllInated unless the landlord presents an Informed Consentf\Vaiver form Signed by the
pnhpeCtlve tenant The Informed ConsentM'aiver form must meet the reqUirements of
\1/nne,ow Swtutes Section 13 OS, Subd, 4(d) Each request must be on a form approved or
proVided by the Walle Par).. Police Department. The appltcant shall pay a fee as establIshed by
Council re,olutlon or ordinance.
Section 100.11. Housine Advisory and A oocals Board.
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Suhd. I. Hou,mQ Advlsorv and Appeals Board Created
A CompositIon A HOUSIng Adv/sol) ;Jnd Appe;Jls BO;Jrd of the City of Walle Park
" hereby establI,hed and shall consist of eight member, as follows The Buildmg
OffiCial/Fire Marshal. a member of the City Councl!. an IndiVidual who owns
apartment huildlngs to the extent that Il could be conSidered theIr part-tllne
employment. an IndIVldu;J/ who owns or " employed hy a company who IS
engaged full-time in the profeSSIOnal management of rental property: a reSident
who IS not engaged In rental property. bUl owns real estate m the City: a reSident
who" not a n:al estate owner: an IndiVIdual who is licensed as a general
contractor: and the Cnme Free Multl-housmg Coordinator
B ApPOintment All member, except the Buildmg Officlal/Flre Marshal and the
Cnme Free Multi-hOUSing CoordInator shall be appOinted by the mayor. With the
approval of the City Council The BuddIng OffiCial/Fire Marshal. the Cnme Free
Multl-hou,,,ng Coordinator ;Jnd the City Council member ,hall be ex-officIO non-
voting members
C Terms The terms of the appOIntive members shall be five years No person shall
,erve more th;Jn two (:!) consecutive term,
10()-7
CHAPTERS IX & X NUISANCES AND OFFENSES
D UnexPIred Terms: The Mayor, wIth approval of the CouncIl, shall fill any
vacancy In the unexplred term of a member for the balance of the term In 'W hlch
the vacancy occurred
E. The mayor may remove any member of the Board whenever, In hIS or her
discretIOn. the best Interests of the City will be served thereby
F MeetIngs The Board shall meet quarterly or more often If needed upon a regular
schedule adopted by II. and may meel additIOnally at the call 01 the Chairperson
or of any two (2) members, The Board shall call sueh meelIngs, heanngs, and
conferences as may be needed to effectuate the purposes and poliCies of thiS
ordInance Such meetings and nOlIce thereof shall comply With applicable la'W
G Officers The Bllard shall. at Its first meeting of each year, elect a Chairperson
and V Ice Chairperson. No person shall serve more than two (2) conseCUlI ve terms
as Chairperson or Vice Chairperson.
(I) Chairperson. The ChaIrperson will preSide and maIntaIn order at all
Board meelIngs In accordance With Subd, (h) of thiS sectllJn and \\ ill mak.e
such reports as reqUired by law and as may be deemed necessary by the
Board to th,: Mayor and CilY Counell
(II)
VIce Ch;lIrperson The Vice Chairperson will fulfill the duties of the
Chairperson In the absence of the Chair, IncludIng the calling of Board
meellngs and asslq the Chairperson wllh admInistrative dUlIes
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(III) Secretary The Secretary 'W ill assist the Chairperson and Vice Chairperson
In the admlnIstrallve dUlles of the Board. The Secretary will be
responSlbie for the preparation of the rlllnutes of all meetIngs of the Board.
H ReportIng The Board. wilh the aSSistance of the staff. shall mak.e a regular report
of ilS aCIlVllles to the Mayor and the Council each year. and shall submit such
report In wnllng annually before June I The report shall Inelude the number of
Board meetIngs held. together 'Wllh the names of those In altendance, the actIvllles
of the Board sub-commrllees. and such IfltormatIon as the Board shall deem
appropnate
Procedure Board bUSiness will be conducted In accordance With Robert's Rules
of Parliamentary Procedure except as Rober!"" Rules may be in connlct With thiS
ordinance. In which case thIS ordinance shall govern
J Public All meetIngs of the Board. records and minutes will be open to the publIe
except as otherWise may be provlded by la'W
IOO-X
CHAPTERS IX & X NUISANCES AND OFFENSES
Subd. 2. Duties of HOUSIng AdvIsory and Appeals Board. The Housmg AdvIsory and
Appeals Board shall serve In an advisory capacIty to the BUildIng Officwl/Fire Marshal In
makIng recommendallons concermng the housmg program. Any proposed changed or adoptIOns
of new ordinances. recommendatIOns or eodes involVIng pubhc hOUSIng facIlitIes must be
referred to the HOUSIng Advisory and Appeals Board for Its consIderatIon and recommendatlon<;
It shall be the dUly of the HOUSIng AdVISOry and Appeals Board to study city ordInances and
codes concernIng hOUSIng from time to time and to make recommendatIOns for new ordInances.
The Huu<;lng AdVISOry and Appeals Board shall fulfill the functIOns as reqUired In the Uniform
HOUSIng Code.
^pr'lrll\~J hill/OJ
-
100-9
-
( I 1\EW = Fce(s) Billed In January I I UPDATE = 1\0 Registration Fee(s) Duc
(Rel!istration and Oneratin~) (Oneratin2 billed in Januan')
- CITY OF PORT HURON
~ ",1) PLA1\JI\Il\G DEPARTME:\T - REl'IT AL CERTIFICA TIO:\ OIVISIO'\
. .
-',_ "I
..,~...~" RENT AL PROPERTY REGISTRATION
Tax I 0 Number' 74-06- Zonmg Dlstnet:
Propem' Address Date Reeelved
O\\''\ ER(S) 1:\ FORMA TIO'l: 1,1rrach adJlIlonai sheel i(ncccssan!
Name' Birth Date
Mail Ing Address (.\lUS! he 4CTL 4L sfrl.'t'[ adJr('l.s)
II' () BoJ. dapp/.cuhlt'J
Clt] Stale. Zip Code
Home Phone ( ) Busmess Phone ( )
[ ] Owner to Recel\e Rental fee Bill [ ] Agent to ReceIve Rental Fee Bill
!atlirm ihallhe ill/ormallOn conlliined in Ihis reglslralLOIl form is correct alld that the Agent listed he/o\\' is
correc!
SlL'naturc of Property Owner' Date
LOCAL AGE'\T I'\FORJ\1A TIO'\ 111 olhe' Ihon P"'l'al\ (}"nal
\1l ST rL""lde \l.lthlO the Sll..lk of\11l"hlgJn and \\lthlO 4" T1l1k...l1fthL" elt; Llmlh
Name Birth Dale
~L.l1ling Address (.\fIH! he .1CTL 'IL s/rl'C{ addrc.\',\)
I I' () Bin It aPl'hcuh/cl
Clt] State Zip Code
f lorne Phone ( ) Business Phone ( )
! affirm Ihallhe lIIformalllJn cOllllillled ill IlllS rcgllll"illloll lorm is corre([
';Il!nature of Al!ent Date'
Please supply Ihe follOWing mformatlOn on the BACK of tillS form
I Number of reSidential renlal structures (buildings) at thIs sile
-. Address and number of reSidential rental units In each structure (building) and the number of
-
occupants In each Unit
( omplctl'. \i~n and u'turn thi\ Rq:i\tralion Form to
C iI' of Port Huron
Rental Certification Dh'ision
100 ~Ie\lorran BoulC\'ard
Port Huron. ~1I 4H060
Phone IH I 0) 9H4-2465 . Fax (H I ill 984-53H4
(OVER)
Number of resIdential rental structures (buildings) at this site:
") 1st Structure (buIldmg) Total number of Units'
Does the Property Owner resIde In one of these UnIts') [ ] Yes
If YES, specIfy UDlt Number or Address'
] No
Total Ii of Rental Units
Apartment # or Address of Each Rental Uml
# of Occupants In Each Rental Unit
'\ 2nd Structure (buildIng) Total number of [nit,,"
-
Docs the l'rof'crt\ Owner reSide In one of these units') l J 'I es J No
If If.-S spectty Unit Number or Address
Total:: of Rl'ntal Llnlts
Apartment" or Address of Each Rental Unit
Ii of Occupants In Each Rental Unit
-l II there arc uJJIl/()nal rl'nlul slnlClllrn Ihlli/dingsl. please list on separate page in the sumc formal as shown
ahove
t \\ I'IHll ~ IIlKs\1 ,\L1, Ken,"1 Ke~"Ir"'I"n
03'06
TOWN OF HUNTINGTON
: .:: E -t:. ~i 100 Main Street Room G-9
_0.. . . ,/ Huntington, New York 11743
:-. . .,.
o . RENTAL REGISTRATION FORM
TO BE COMPLETED BY FEBRUARY 1ST OF EACH YEAR -oR- WITHIN
THIRTY DAY F LIZ N A ENTAL
1. Owner Infonnation (If more than one ( 1) owner Dlease list ead1lndividual and pet centiloe of ownership:
(a)
. (b)
(first name, middle Initial, last name)
(first name, middle InltJal, last name)
(current mailing address. P,O, Box NOT Acceptable)
(current mailing address. P,O Box NOT Acceptable)
(home)
(worl<)
(home)
(war\( )
(cell)
(e.mall)
(cell)
(e.mall)
If any owner permanently resides outside the County of Suffolk they must designate an agent to receive
service of process in Part 5 of this form. Failure to provide the name and address of an agent for service of
process shall be a violation of the law and punishable by a fine.
2. Rental Property Information
Tax Map # 0400,
o Single Family Dwelhng
o MultJple Family Dwelling
o Apartment Complex
o Other'
(PhysJcal Address of Premises)
-
My entire house IS rented tc one family
This property has indiVidual rooms rented
How many rooms are rented
Is there a second Kitchen)
3. Rental Property Information
As defmea under 5ect1on 198.2 of the Rental ReglstratJon Law the rental property listed In Part 3 of thiS form will be OCCUpied by'
Please list all occuoants over the aQe of 18 Vr$
Total Number of Tenants Living NAME
On Premises
NAME
Total Number of School Age
CHILDREN
NAME
NAME
4. Reauired Documents and CertifIcation- COPIES OF THE FOLLOWING DOCUMENTS MUST BE SUBMmED
WITH THIS APPLICATION
Proof of Ownership (Copy of Recorded Deed & Driver's License)
(2) Proofs of Residency From Each Owner
(telephone bill, bank statements, charge card statements)
Notanzed Cer1ificatlon of Rental Occupancy (2nd page of this application)
Payment of $50 00 Fee Check/Money Order# Cash $_(EXACT AMT ONLY)
CHECK/MONEY ORDER SHOULD BE MADE PAYABLE TO THE TOWN OF HUNTINGTON
PAGE 1 OF 2
RENTAL REGISTRATION APPUCATION #
TO BE COMPlffiO BY THE DEPARTMENT OF PUBUC SAFETY
RECEIPT # . CERTIFICATE ISSUED
TOWN OF HUNTINGTON
100 Main Street Room G-9
Huntington, New York 11743
RENTAL REGISTRATION FORM
S. Designation of Agent for Service of Process
Sa. DesiGnation of Aaent for Service of Process
Owner's name as listed In Part 1 or Supplt'ment
Owner's name as listed In Part 1 or Supplement
(Deslgnated Agent's Name)
(Deslgnated Agent's Name)
(DeSlgnated Agent's Address)
(Deslgnated Agent's Address)
PLEASE NOTE THE DESIGNATED AGENT'S
ADDRESS CANNOT 13E A P.O BOX ADDRESS
AND MUST BE AN ADDRESS WITHIN SUFFOLK
COUNTY PLEASE SEE RESIDENCY
REQUIREMENT ON PAGE 1.
PLEASE NOTE. THE DESIGNATED AGENT'S
ADDRESS CANNOT BE A POBOX ADDRESS
AND MUST BE AN ADDRESS WITHIN SUFFOLK
COUNTY PLEASE SEE RESIDENCY
REQUIREMENT ON PAGE 1.
6. ReQistration Status (CheCk all that apply:
This IS a new req'strabon. This property IS being listed as a rental property, by me, for the first bme,
This IS a renewal reqlstratlon I have preVlously registered thiS property With the Department of Public Safety
This IS a transft'r of ownership reqlstratlon 1 have recently assumed ownership of the subject property which has
prt'vlously been listed With the Town of Huntington Department of PubliC Safety
I......
7. Notarized Rental Occuoancy Atlidavlt
ALL OWNERS LISTED IN PART ONE AND WITHIN THE SUPPLEMENT ATTACHED HERETO MUST
SWEAR THE FOLLOWING TO BE TRUE UNDER PENALTY OF THE LAW PLEASE READ CAREFULLY
I HEREBY CERTIfY THAT I AM TliE LAWAlL OWNER IN FEE OF TliE PREMISES DESOUBED IN PART 3 AND All
INFORMATION PROVIDED HEREIN ON TliIS FORM AND ANY DOC\JMENTS ATTAOiED HERETO ARE ACCURATE
AND TRUE TO TliE BEST OF MY KNOWLEDGE AND AS SUCH SUBMIT TliIS INFORMATION FOR PURPOSES OF
REGISTRATION ONLY, I UNDERSTAND THAT TliIS REGISTRATION IS IN NO WAY CERTlFICATION OR PROOF
THAT TliE STRUCTURE llSTEO IN PART 3 IS PR.ESEHn Y IN COMPLIANCE WITH All Aa::EPTlBLE LAWS OR IS
IT DEEMED LEGAL BY TliE TOWN OF HUNTINGTON. I UNDERSTAND THAT All AND ANY ADVERTISING THAT IS
UNDERTAKEN BY MYSELF OR OTliERS FOR TliE PURPOSf OF SECURING TENANTS FOR THE STRUC1lJRE USTB>
IN PART 3 MUST ALWAYS UST TliE RENTAL REGISTRATION APPLICATION NUMBER.
NOT MY PlJBl.lC
(Owner)
(Date)
(Owner)
(Date)
(Other Owners)
(Date)
Swom to me thiS _ date
Of 200_
Apnl 2005 ReVISlon PAGE 2 OF 2
RDITAL PROPERTY REGISTRATIO:-l APPLlCATIO'
Renlal Proper!)' Address:
Total t\umber ofUmts:
Assessor N wnber'
List all unit numbers or separate address: (;,e.. Unit A.H 627,629 ele,)
PROPERT\ OW'iER(S): "'ame
Home
"ddress'
lily
Zip Code
TLLIc"PHOM" NO (\lior'l
(Hamel
:--.(n~, If you would I],e mail
Sent W 3. POBox or other
AJJrcs~. indicate addrcs~ here
PROPERTY :\IA'IAGER(S)
"'arne'
Address:
( Il)
Z]P Code'
1 elephone '0
GDiER\L PROPERH I'IFOR:\IATIO'l
Plca~c surply the number of Units having one, two. three or more bedrooms & bathrooms.
'0 orONE
1\0 orTWO
'0 orTlIREE
Bedroom Units'
'Bathrooms per unit. I - 1 I - ~ ~ ~ I: - each
Bedroom Units
'Bathrooms per unit:
l~ _ 2 - 2 I .;.~ach
Bedroom Lnlts
Ualhrooms per unit I - 1 1,: - 2 2 I: - e~.lCh
"\0 of
Bedroom Umts
Bathrooms per units. I - I l.~ - 2 - 2 I: each
-
OIlL' hcdroom unit S
RE'IT Cl RRE'TL\ CH,\RGED PER 1"IT
Month T"o Bedroom l'nlt: S
Month
fhIee hedroom unit. S
\~onlh
Bedroom l,nit. S
Month
I Bedroom
sq, fj,
SOl ARE FOOTAGE PER l''1lT.
2 Bedroom ~4. n J bedroom
sq fj,
Do you currently h;ne Section 8 hOUSing Inspel"llOns h! the Count\ of Lo~ A.ngles')
'0
Y!:S
I f so ho\lo man\ units arc "cellon X'I
REGISTR.\ no' "'D "SPECTIO' FEE
B\SE FEE S-tll.Oll (SI'GLE F.\\llL\ 1I0\1E) S
If Dupin or Apartment complex mulliph total
'umher oj un]h h, SI! 00 (Gne unit included in S
ha,e fee of S-tll.UlI) (example 4 UOlts S24 IIlI
ha,c I'ce ofS41! (Il) for a Total ofS72,OOj
TOTAL $
Kl:mlt TOlal Payment to
ell:-- of A/u,a
~ 13 L toothLillloulC\ard
'\/u,a. ( ,\ 'i I 70e
^ T1' Rental HOUSIng ReglStralion
DO 'lOT SE"ID CASH
I herem cl:n,f~ that th:.: mlormatlon t:ontaml:d m thiS application for rental registration is accurate.
--
SiJ:ncd.
Print
'amc
Dale:
Circle' Owner / Manager,' Agent
D~'S"1W&t 8 ~~ s~"S,{!~
ttllof; .
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 37
Series of 2006
TITLE:
A RESOLUTION APPROVING AN APPLlCA TlON FOR A
$3,000,000 LOAN FROM THE COLORADO STA TE
INFRASTRUCTURE BANK FOR FUNDING OF THE 40TH A VENUE
UNDERPASS OF INTERSTA TE HIGHWA Y 70
WHEREAS, the City Council wishes to provide for the construction of certain
highway improvements at the crossing of 40th Avenue with 1-70; and
WHEREAS, the City is negotiating a contract with the Colorado Department
of Transportation, for the purpose of having the 40th Underpass included in a
Colorado Department of Transportation construction project, and;
WHEREAS, the cost of the 40th Underpass project construction, including
construction engineering and materials testing is estimated to be $5,200,000, and
WHEREAS, the Colorado State Infrastructure Bank is a possible source of a
$3,000,000 loan for the 40th Underpass project.
NOW, THEREFORE, BE IT RESOL VED by the Wheat Ridge City Council, that:
Section 1. Application Approved,
The application to the Colorado State Infrastructure Bank in the amount of
$3,000,000 for use in funding the 40th Avenue Underpass project is hereby
approved.
Section 2.Effective Date - August 14, 2006.
This Resolution shall be effective immediately upon adoption.
DONE AND RESOLVED this
day of
,2006.
Jerry DiTullio, Mayor
ATTEST'
Pamela Anderson, City Clerk
1\sn~lb1Al cd ~ ~it.~ti.t
~'-tS'ci\L'v'- ~Illvfc '
· Legislative Services
· City Clerk's Office
· City Treasurer
· City Manager's Office
· Economic Development
· Community Support
· City Attorney's Office
· Administrative Services
· Central Charges
1
Iy'$~
~r~n Creating a Sustainable City Government
?f{l
\~~~i)1 City Prepared for Growth and Opportunities
~;:;;:::
Strong Partnership Between City, Community
and Region
~21
~~"'<
J-z--=--,
>;; .'
Better Quality Housing Stock
Redevelopment of Major Corridors
· Parks and Recreation Management
Study and Performance Audit
· Community Development
Management Study and
Performance Audit
· $30,000 - $50,000
t~~'f~,
n[ Qn
2
City Prepared for Growth
and Opportunities
Strong Partnership between
City, Community and Region
· GIS: Implementation and Funding
- 1.0 FTE GIS Specialist ($72,000)
Includes salary, benefits and equipment
~'
b(
~_21
· Wheat Ridge 2020
- $1.5 million annual commitment
(2nd of 5) to further the city's economic
development goals
· City Government Business Image
- Marketing, branding, signage, logo
consulting services ($50,000)
- Business retention
M--''-/'
Ccc . ,,1-- ",
',y'
3
Strong Partnership between
City, Community and Region
· Customer Service Enhancements
- Replace phone system ($325,000)
- Install agenda management system
($32,000)
- Employee Training ($20,000 - $30,000)
· Citizen Civic Academy
~0~,.
t::j
. Cabela's Project and Development
- Consulting Services
. Other 1-70 Corridor redevelopment
projects
4
· No major changes
· Citizen Academy
· Increase in Boards & Commissions'
Appreciation Dinner ($1,000)
· Council Input
· No major changes
· Records Management
5
· No major changes
· Parks & Recreation
and Community
Development Audits
· Economic
Development
Consulting Services
· Assistant to City
Manager Position
6
· Continued commitment to WR2020
($1.5 million)
· Business Retention
- Training assistance ($2,400)
- Business Appreciation ($10,000)
· Business Resource Center ($12,500)
· Connection Newsletter
Enhancements
· Carnation Festival - increased
budget in 2006 by $5,000, continue
in 2007?
7
HR
Rcp
"'
r.'I,I[1a~c'f
HR
Tc'~h
IT
M'''';I!-'C'f
Ndwork
-\dnllll
S,IT
S\lpp<lrt
rc'.;hU)
Web &
Imagmg
rc'~h
DqlUtv
l]l\
r-bnag"f
Ptlfc'h""IH'
& (\>rll
~cc111
PurdUlSlJlg
r~ch
III')
Accounlmg
1'<:;:h
A,ccoLlI\ling
SUl'c'I\I';'l!
P;l\T(\ll
rc'ch (0 ~)
~,\ko.TJ.'
Audile'l
121
SJ.ksTa:\
Ted1
Grants Adm. Fh1.nce S.I..
Tax
HR
pac
IT
I!I 2002 0 2003 .2004 .2005 02006
Tota_
8
· Increase part-time IT Help Desk
Technician to full-time ($22,000)
· GIS Specialist ($72,000)
I. 2002 02003 111 2004 111 2005 0 20061
9
2007
2006
2005
2004
2003
$0.0
$0.5
$1,0
$1.5
$2.0
Millions
Includes' Medical, dental, long-term disability, short-term disability,
life/ADD insurance
2006
2005
2004
2003
$0 $200,000 $400,000 $600,000 $800,000
~orkers' Comp . Property/Liability . unln.ured~:.~_:J
10
Employer's Contribution Levels
MEDICAL DENTAL LIFE DISABILITY
Wheat 90% - E 90% - E 100% 100%
Ridge 80% - F 50% - F 1 5x's
salary
91 % - E 91% - E 100% 100%
Average 81% - F 62% - F 1 5 x's
salary
E = Employee Only F = Family
The Average is denved through data received from the same Market used for the Pay Plan review
. Kaiser increase of 8.18%
. PacifiCare increase of 6 00%
. $100,000 increase over 2006
Employee
Only
Employee
+ 1
Employee &
Family
Kaiser
City
EmployeR
PacifiCare
City
Employee
$21 eo
$243
$40 71
$101 B
$58 84
$1420
$2217
$246
$38 03
$D 51
$53 20
$13 30
Proposed monthly rate increases
11
. Met Life current provider
. Bidding out plan for 2007
. Evaluating three tier design
Employee Employee Employee
Only + 1 & Family
Met Life
City $30 46 Nf\ $'50 G 1
EmployeE; ;;;3 '1,B N/\ ')SO l3'1
Current monthly rate
Proposed Paid Time Off
(PTO) Program
· Redesign of current leave program
from the traditional sick and vacation
plan to a PTO program
· PTO will be accrued to be used for
vacations, illness, off the job injury,
medical/dental appointments,
personal business, family
emergencies, bereavement, etc.
12
. Reduces the number of days of leave per year
. Eliminates 5 days for bereavement
. Eliminates 2 floating holidays
. Adds a holiday day after Thanksgiving day
. Changes short-term disability program saving
about $27,000 per year
. Promotes planned time off
· No major changes
13
Vt)1\1ll';.~d IOv \)'lv.tl
StS'J\vl{ '~\ ~l'
',",!:,~~~';c\"~/~'b~~,~".....'i." ~..,,',.? ~- c..., r;'::-A;.....l~", ""~"'-,~,. ~.;~,.,''''_ c~J';<-\,'t...;".N~,;;::?-
-';'~_'-:"':::'";"~~;:."-',j;~;;::! __ 'h.,",",-^<t. J~"'~~j",,_-!~~ ~'~"~d:,,"""~:";i.:>:~':T:::';;'!':l:~~:~'~'_'Y'I"-',_~g'"",~i01~
2007 BENEFIT PROGRAMS
_Jl!...__:!"%~~"":_g~.'l!l.'.;;.;f''''"=,~:_''t~~-~~.,';;\;~.:.~~~.~~::.~,:,,,,,:-::';"~'~~",,~S';,~,--,!:>:~~'.o>-'~_'!""'~~:';"'~',"-~".':..~_""'<" "" .'~~-"<'
;,:<,:,;.;._,:;-~~'t~~~~-,~..;o.,,~~ ~:O'~~f."'5~S"-i_..r:_:!----.!'~~J
The City currently provides a number of insurance programs to employees that maintam a benefited position
status.
Kaiser
City
Employee
Paci{iCare
City
Employee
Medical - The CIty currently has two providers, Kaiser and PacifiCare, of whIch there is currently a 50/50
split of employees. The City contributes 90% of the premium for Employee and 80% for Employee plus
dependents. The rates for 2007 will increase 8.18% for Kaiser and 6% for PacifiCare. As a result. the
following additional monthly expenses will occur'
Employee Employee + 1
Onlv Plus 1 Dep.
$21.80 $40 71
$ 2.43 $10 18
Employee
& Familv
$58 84
$14,20
$22.17
$ 2.46
$38 03
$ 9.51
$53.20
$13.30
Dental -
The City otTers one Dental Plan, currently provided by Met Life. We will be looking at other plan providers
in the market to ensure we are receIving a quality product at a reasonable rate In addition, have requested a
plan that has a threc tier design, (Employce Only; Employee + I Dependent; Employec/Family) versus our
current two tier, (Employee Only; Employee/Family) that should reduce the overall costs. The City should
be receIving quotes within the ncxt week or two
Short Term Disability (STD) -
Currentiy the CIty provIdes a plan for STD that ensures an employee Will have contInuing Income when
they are unable to work due to illness or injury The waiting period for such income is exhaustion of all
sick leave. J st day if disable duc to an aCCident; 8th day if due to an illness whichever comes first. Currently,
the CIty pays the full premIUm for this type of coverage, approximately $38,000 per year. In cfforts to
reduce costs and still remain competitive, we are looking at redesigning our current Leave Program from
the traditional Sick & Vacation plan to a PaId Time OfT. (PTO) model In essence. the proposed PTO
Program will
. Reduce the number of days of leave per year;
. Eliminate our Bereavement Leave of 5 days per occurrence,
. Add a Holiday, (Day After Thanksgiving) placing us more in line with the Market;
. Reduce the Buy-Back provisions from 100% to 50%;
. El1minate the need for STD insurance,
. Promote planned time off;
. Allow more "vacation" time for those who aren't sick and cuts into "vacation" time for those who
have frequent sick days
(Note For more detail, see attached Comparison, Summary and Questions).
Long-Term Disability (L TD) -
The City provides a disability benefit to an employee that is disabled for a period longer than 90 days, The
City pays the full premium for this type of coverage which is a standard practice in the industry
Life and Accidental Death & Dismemberment (AD&D) - All benefited employees are provided a group
term life and aceldcntal death and dIsmemberment coverage up to an amount equal to ].5 x's their annual
salary with a $150,000 maximum. Although, the Market varies In the amount, the 1.5 x's IS faIrly standard.
Retirement -
The contribution levels the City contributes toward a retirement plan for staff varies.
. 5% for Department Directors
. 4% for "All other Civilian" personnel
. 10% for Sworn personnel
In reviewing the Market, we are very low in our contribution levels for the "All other Civilian" personnel
and at some point, when revenues will support a change, we will propose an increase from 4% to possible
5%-5.5%.
COMPARISON - Proposed Paid Time Off (PTO) & Current Leave Programs
The following is for Regular Full-Time (40 hours/week) Hours will be prorated for Regular Part-Time based on status,
- ------,-- ,- -, --..------
Years Proposed Proposed
of Bi-weekly PTO Annual PTO
Service Accrual Hours Accrual Days Current Program
20 Sick: 12 days
Vacation 12 days
Floating Holiday' 2 days
10 Holiday' 9 days
1 throuQh 5 615 30 Total: 35 days
23 Sick. 12 days
Vacation: 15 days
Floating Holiday' 2 days
10 Holiday 9 days
6 throuQh 10 708 33 Total: 38 days
26 Sick: 12 days
Vacation 18 days
Floating Holiday' 2 days
10 Holiday' 9 days
11 throuQh 15 800 36 Total: 41 days
29 Sick. 12 days
Vacation 21 days
Floating Holiday' 2 days
10 Holiday' 9 days
16 or more 892 39 Total: 44 days
Notes
. The total of twelve (12) sick days per year is reduced to 7 PTO days per year
. The total of five (5) sick days per year is placed in an Extended Leave Bank (ESL) for situations
of personal illness or injury and events qualifying under the Family and Medical Leave Act
(FMLA)
. One Floating Holiday per year has been transferred to PTO and One Floating Holiday has been
converted to an additional Official Holiday - Day after Thanksgiving
. Maximum Accruals have been attached to Years of Service and increased for years six (6) and
beyond our current 240 hours
6 through 10 = 248 hours
11 through 15 = 284 hours
16 and more = 320 hours
. Buy-Back provisions have changed from 100% to 50% However the maximum allowed has
increased from 40 hours to 80 hours
. *pay Upon Separation has increased for Years of Service
6 through 10 = plus 36"'ours
11 through 15 = plus 72 hours
16 and more = plus 1 08 hours
* (Levels are still under review and may adjust)
SUMMARY OF THE PAID TIME OFF PROGRAM
. Paid Time Off shall be accrued by regular employees to use for vacations, illness, off the job
injury, medical/dental appointments, personal
emergencies, bereavement or for any other valid
Head or his/her designee.
The accrual rates for PTO are as follows.
business, child care problems, family
absence as determined by the Department
.
40-HOUR 35-HOUR 30-HOUR 25-HOUR 20-HOUR
STATUS STATUS STATUS STATUS STATUS
Years of Bi- Annual Bi- Annual Bi- Annual Bi- Annual Bi- Annual
Service Week Accrual Week Accrual Week Accrual Week Accrual Week Accrual
Hrs, Days Hrs, Days Hrs. Days Hrs. Days Hrs, Days
o through 5 615 20 538 175 462 1500 385 12,5 308 10
6 through 10 708 23 619 20 531 17 442 14 354 11 5
11 through 15 8.00 26 700 22 6.00 195 500 16 400 13
16 or more 892 29 781 25 669 22 558 18 446 145
. PTO hours used will not count as hours worked for purposes of computing overtime
· The maximum accumulation of Paid Time Off shall be limited to
40-HOUR 35-HOUR 30-HOUR 25-HOUR 20-HOUR
STATUS STATUS STATUS STATUS STATUS
Years of Maximum Accrual Maximum Maximum Maximum Accrual Maximum
Service Hrs, Accrual Hrs Accrual Hrs Hrs Accrual Hrs
o through 5 212 1855 159 132,5 106
6 through 10 248 217 186 155 124
- ~ .-
11 through 15 284 2485 213 177 5 142
16 or more 320 280 240 200 160
· Scheduled PTO use requires prior approval from one's supervisor via Request for Leave Form.
· Unscheduled PTO requires personal notification to one's supervisor as soon as possible on the
day the time is taken
· For emergencies only, employees will be permitted to donate accrued but unused Paid Time Off
to other regular City employees
· Employees with a minimum of six months of full-time service shall be given the opportunity to
convert to pay, a maximum of *one hundred sixty (160) hours of accrued but unused Paid Time
Off at one-half their value
'maximum is still under review and may adjust.
· Upon separation, employees will be paid for accrued but unused PTO according to the Maximum
Accumulation schedule
CONVERSION FROM VACATION AND SICK TIME ACCRUALS
Sick Leave - Sick leave balances will be converted to Extended Sick Leave on an hour for hour
basis as of December 30, 2006 All hours exceeding the maximum allowed for ESL will be
converted to Paid Time-Off Leave"at a rate of 2 for 1.
Vacation Leave - Vacation balances will be converted to Paid Time-Off Leave on an hour for hour
basis as of December 30, 2006 All hours exceeding the maximum allowed employees in
accordance with the Maximum Accrual Schedule, (Personnel Policy 5.6 B 5 ), will be paid to the
employee at an hour for hour basis, on the second payroll of January 2007
PAID TIME OFF QUESTIONS AND ANSWERS!
1. Why is the City changing from a traditional Vacation and Sick Leave program to a Paid
Time Off Plan?
The concept of a Paid Time Off program accomplishes the following
promotes planned time off;
allows more "vacation" time for those who aren't sick; and,
cuts into "vacation" time for those who have frequent sick days
Bottom-line, a PTO program more-or-Iess levels the playing field The Extended Illness concept
also forces the employee to reserve time for unexpected illnesses/injuries that currently is only
given a second thought.
2. Are Holidays included in the final PTO plan? If not, how will they be treated in 2007?
Holidays are not included in the PTO Plan and will be treated as they were in the previous year
Holiday hours are issued at the 151 of each year, to be used at the time the holiday occurs if you
take the holiday off or if worked, to be used at any other time as approved by the Department
Director
3. Why are you taking five days away from the total when converting our current sick-time
benefit to PTO?
The 12 days of sick time offered per year with our current plan have been converted to 7 PTO
days and the remaining 5 days per year will accrue into an Extended Sick Leave (ESL) bank to
help ensure employees have enough paid leave when serious conditions warrant their absence
As an end-result, the employee also receives a PTO plan that has more value since PTO can
be used without concern for "actually being sick",
can be converted to cash at 50% value and
are paid out upon leaving the City's employment.
4. I have sick hours on the books currently. Willi be able to use those sick hours under the
PTO Plan?
Only for events qualifying under the Extended Sick Leave! In 2007 the balance of sick time
hours you have on the books at the end of 2006 will be placed in a bank for your use as needed
cases of personal illness, injury, or disability or for situations that qualify under the Family
Medical and Leave Act, (Section 5 8) Absences up to 40 scheduled working hours will initially
be charged to PTO Leave however, once the circumstances are verified as a qualifying ESL
event, the initial hours will be reimbursed to your PTO account and subsequently withdrawn from
the ESL account.
5. I understand that when we transition to the ESL Plan that employees will only be allowed
to carry the number of hours currently in their sick bank up to the maximum allowed. If I
have more than the number of hours allotted to me what will happen to those hours in
excess?
Sick leave balances will be converted to Extended Sick Leave on an hour for hour basis as of
December 30, 2006 All hours exceeding the maximum allowed for ESL will be converted to
Paid Time-Off Leave at a rate of 2 for 1
6. What if I don't have enough in my ESL account to cover the time I need to be out for a
qualifying ESL event?
If you do not have enough hours in your ESL bank either the City's Short-Term Disability (STD)
or Long-Term Disability (L TO) coverage will apply If the waiting periods have not been met for
these plans, then you may utilize your PTO Leave on a two for one basis until such time you may
return to work or the waiting periods have been met, whichever comes 151 If there is not enough
PTO leave available, the City provides a Shared Leave program where employees can donate
PTO time to employees in need
7. Is it true that if I take unscheduled PTO days that it could reflect negatively on my annual
evaluation?
It's possible as unscheduled use of PTO on seven (7) or more occasions within a calendar year
will be documented to your Personnel File. If your supervisor deems you have abused the
unscheduled PTO benefit, you may be subject to a negative annual evaluation and possible
disciplinary action as well.
8. I am concerned that employees will come to work sick in order to save their PTO days for
other days off.
Perhaps, but PTO days will accrue at such a rapid rate employees should feel comfortable using
PTO days off when they don't feel well Supervisors may have to intercede if employees are
coming to work when they appear to be contagious. Generally speaking the same employees
that come to work when they are marginally ill now, will be the same ones that show up under
the PTO program.
9. I understand that when we transition to the PTO Plan that employees will only be allowed
to carry the number of hours currently in their of vacation bank up to the new maximum
allowed based on their Years of Service. If I have more than the number of hours allotted
to me what will happen to those hours in excess?
Vacation balances will be converted to Paid Time-Off Leave on an hour for hour basis as of
December 30, 2006 All hours exceeding the maximum allowed employees in accordance with
the Maximum Accrual Schedule, (Personnel Policy 56 B 5 ), will be paid to the employee at an
hour for hour basis, on the second payroll of January 2007
10. If the PTO Plan is adopted when will it be implemented?
If the Plan is adopted it will be implemented effective December 30, 2006 which is the beginning
of the first pay period of 2007
11. Will individual employees have a choice of whether to stay with our current plan or move
to the PTO Plan?
No - All employees will move to the new PTO Plan, if adopted
12. How many hours are necessary to have in our ESL accounts to provide for 100%
coverage?
13. How long would it take for a new employee to have enough hours in their ESL account to
cover 100% of the waiting period for disability insurance to be in effect?
14. Does ESL or PTO supplement Worker's Compensation illnesseslinjuries?
COUNCIL NOTES:
As an added benefit, with this practice, the City is able to extend the waiting period on a short-term disability plan
that results in a premium savings,
How many employees will be under the 304 (30 day waiting period plus 40% supplemental for 9 weeks) amount?
125
How many employees will meet the 30 day waiting period at 100% ESL? -
An additional 73 with current ESL bank, Combined. only 6 fall slightly short of the 160 hours or 30 day
waiting amount.
What % of employees abuse sick leave?
How many employees are affected by the sick leave conversion payment now in force?
41 eligible (hired prior to 2/1190); 29 will actually receive cash-out.
How will the increase PTO buy-back limits impact the City's costs?
BENEFITS COMPARISON - July 2006
Citv's Contributions - Insurances & Retirement Leaves - Hours per Year
0/0 % % Life Sick Vacation Holiday Total
AGENCIES Medical Dental Retirement STD LTD Ins. Hours Hours Hours Leave
(FICA not incl.) Per Yr Per Yr Per Yr HrsNr
Arvada 80%-Emp 80%-Emp 10%-clvilian -0- 90-0 2x 96 96 88 280
80%-Fam 80%-Fam I O%-sworn wait salary
10%-Oepl-ld
(No FICA)
Broomfield 100%-Emp 100%-Emp 6%-civihan Self- 90-0 1.5x 80 112 88 280
77%-Fam 52%-Fam 10%-sworn funded wait salary
6%-OepHd
Castle Rock 86%-Emp 86%-Emp 4%-civilian -0- 90-0 Ix 96 80 72 248
77%-Fam 77%-Fam 4%-sworn wait salary
4%-OeoHd
Commerce 100%-Emp 78%-Emp 6%-civilian Selt~ 90-0 1.5x -> 136 80 216
City 95%-Fam 33%-Fam 9%-sworn funded wait salary
6%-OepHd
Englewood 90%-Emp 90%-Emp 7%-civihan Self- 180-0 Ix -> 80 88 168
80%-Fam 80%-Fam 8%-sworn funded wait salary
7%-Oepl-ld
Golden 90%-Emp 75%-Emp 5%-civilian 100% 180-D 2x 96 96 88 280
80%-Fam 40%-Fam 12%-sworn wait salary
5%-OepHd
Greenwood 88%-Emp 100%-Emp 8%-civilian -0- 90-D 1.5x 96 96 88 280
Village 80%-Fam 100%-Fam 9%-sworn wait salary
14%-Deol-ld
Lafayette 100%-Emp O%-Emp 10.2%-clvil. -0- 90-0 Ix 96 80 88 264
100%-Fam O%-Fam 10,2%-sworn wait salary
10.2%-DpHd
INo HLA)
Lakewood 92%-Emp 90%-Emp 10%-clvilian Self- 180-0 1.5x 96 96 112 304
67%-Fam 55%-Fam 10%-sworn funded walt salary
10%-OepHd
(No I'll A)
Littleton 82%-Emp 100%-Emp 4%-clvilian 100% 90-0 Ix 96 96 96 288
82%-Fam 34%-Fam IO%-sworn wait salary
4%-DepHd
Northglenn 94%-Emp 100%-Emp 10%-civihan Self- 90-0 1.5 x -> 160 64 224
75%-Fam 75%-Fam ] O%-sworn funded wait salary
10%-DeoHd
Thornton 90%-Emp 100%-Emp 7% 100% 180-0 1.5x 96 96 96 288
80%-Fam 51%-Fam wait salary
Westminster 93%-Emp O%-Emp 10%-civilian Self- 180-0 Ix- -> 120 <-- 120
77%-Fam O%-Fam 10%-swom funded wait Staff
1O%-OpHd 1.5x -
(~O FICA) Mgt
Wheat Ridge 90%-Emp 90%-Emp 4%-civihan Self- 90-D 1.5x 96 96 88 280
80%-Fam 50%-Fam 10%-sworn funded wait salary (72H+2FH)
5%-OepHd. prop Propose Propose Propose Propose
-> 160 80 240
Information Technology Strategic Plan
City of Wheat Ridge
August 2006
~$
Prepared by:
Michael Steinke
Information Technology Division Manager
And Staff
Page 1 of 25
Information Technology Strategic Plan
Table of Contents
Strategic Plan Purpose, Background and Introduction .......................................4
City Mission and City Council Strategic Goals ....................................................4
Information Technology Mission Statement ......................................................... 7
Information Technology Guiding PrInciples 7
Information Technology Core Beliefs R
Info rmatio n T ec h n ology C usto mers ..... ........ .......... ....... ...... ................... ...... ......... 9
Trends in Information Technology ......................................................................10
Performance ...........................................................................................................12
Customer Service Performance 12
Systems Availability Performance 12
T ec hn ology Stan dards ....... ....... ........ ........ .......... .................. ........ ........... ...... ....... .13
TelecommunIcations Infrastructure 13
Telephone Services 13
Telephone CircuitlY 13
Telephone Equipment 14
Future TelecommunIcation Plans 14
Information Technology Services Supported ......................................................14
Major System ApplicatIOns. 14
Software Management 15
VVcb 15
Systcms Managemcnt 15
Human Resources for Information Technology .................................................16
Recruitment of Technology Staff. 16
Trammg. 16
Rctention 16
Five Year Staff ProjectIOns 17
Information Tcchnology OrganIzatIOnal Structure 17
System Security and Disaster Recovery............................................................... 17
Security 17
Security Patches 18
Security PoliCies. 18
Cyber Security 18
Flrewalls. 18
Virtual Private Networkmg 18
Internet Content FilterIng. 18
Telephone System 18
Virus ProtectIOn and Detection 18
Online Transaction Security for Citizens and Busmesses 19
Wireless Data Encryption 19
Virtual Local Area Networks 19
Password Controls 19
Annual Comprehensive Security Assessment - 19
VVindows SecurIty on PCs 19
Page 2 of 25
Information Technology Strategic Plan
Disaster Recovery 19
T echn ology Acquisition Process ................. .............. .............. ...... ....... ...... ........... 20
New Systems Strategic Implementation Planning and PrIoritizing ... 20
Network Infrastructure Architecture Standards ...............................................21
Local Area Network/Wide Area Network 21
Data Networkmg and Transport Standards 21
City-wide Backbone 21
Telephone Services 21
Servers. 21
Workstations 22
Handhelds 22
Databases 22
Internet/Intranet. 22
M aj 0 r Pro j ects- Th ree years.......... ........ .............. .............. ...... ....... ...... ...... ..........22
Com pleted Projects in 2005.......... .......... ............................ ............. ...... ...... .......... 24
Page 3 of 25
Information Technology Strategic Plan
Strategic Plan Purpose, Background and Introduction
The Strategic Plan IS developed to provide a clear, comprehensive document to effectively
commUnIcate the City's technology direction, policies, prIoritics and strategy. This plan IS
designed to support the objectIVes, goal and plans of the City of Wheat Ridge
Thc Information Technology Division has successfully established tactical and strategic plans,
standards and processes. This is helping Departments reach goals established to support City'S
agcnda. This strategic plan meludes system upgradc and rcplacemcnt strategies and schedulcs.
The InformatIOn Tcchnology Division dcveloped guiding principles for the Dcpartment and has
included those principles as part of this documcnt. Pcrformance and tools have been dcvelopcd
and Implemcntcd to help staff focus on gUiding principles. Thesc tools are also dlscussed withm
thiS strategic plan.
The success that the Information Technology Division has achievcd smce 2005 is closely
coupled to the emphaSIS the DIVision has placed on hirIng, traming and retaming the highest
quality, dcdicatcd technical staIf. This plan includes discussIOn ofthc strategy that will contmue
to be uscd to rctain qualified and motivated team members. Also included in thiS strategic plan
are vital fundamentals such as technology acqUisition and major system prioritizing, and systems
disastcr recovcry While this plan docs not include tactical plans, it docs include highlights to
current technology standards, major three-ycar technology projccts, and five year staff
projectIOns. This plan will be reviewed and updated annually
City Mission and City Council Strategic Goals
The Information Technology DiviSIOn stratcgic plan is cstabhshed WIth a clear understanding of
the City Mission and strategIc goals established by the City Council. Each year, feedback from
the Department Directors, CIty Manager, Deputy City Manager and City Council are digestcd by
the IT DIvision to review and update the IT Strategic Plan. The results arc listed below and are
included WIthin thiS plan to usc as a gUldc to align the InformatIOn Tcchnology Strategic Plan
With that of City Council and the City exccutlvc team.
Our City Mission is to provide personalized service at a high standard of excellence
creating a financially sustainable city. We protect lives and properties, shape Wheat
Ridge's future, enrich our citizens' lives, and engage our citizens.
Page 4 of 25
Information Technology Strategic Plan
City Council Strategic Goals - 2006 - 2011
I~$~
Iii ~II I
.
Creating a Sustainable City Government
Well-Mamtained and Rcplacemcnt of City Facilities and Infrastructure
Adequate Revenues to Support Defincd Scrviccs and Servicc Levels
Morc Diversc Revcnuc Base
Productive, Highly Motivated Workforcc with CompetitlVc Compensation
Strong Financial Reserves Consistent with Fmanclal Policies
.
.
.
.
l ~~:rg l
.. .,\..,(
,...........--,. ./
-~ ~ I City Prepared for Growth and Opportunities
. VisIOn Clearly Defined and Used in Plannmg, Policy Development and
DeCISIon Making
. Strategic Plannmg Established as an Ongoing Process
. Comprehensive Plan Reflects the City's VisIOn and Goals
. Clearly Defined Developmcnt Standards and Guidelines Used m Planning
and DecisIOn Making
. Developmcnt Process Clearly Defincd with Predictable Timc Frames
Strong Partnership between City and Community
. City Governmcnt Perccived as More Busincss Fricndly
. Opcn and Transparent City Govcrnment
. Increased Citlzcn Confidence and Trust in City Governmcnt and Leaders
. Citizcns ApproprIately Involvcd in Policy Development and Projcct
Plannmg
. Mayor-City Council-City Management Workmg Together as a Team
. Citizens Well Informcd on City PoliclCs, Services, Programs, Issues and
. Financcs
f'~~
, ~~'.,}
Better Quality Housing Stock
. Increased Homcownership
. Upgraded and Morc Modcrn Homes
Page 5 of 25
Information Technology Strategic Plan
. Morc Young Families Purchasing and Upgrading Homes
. Positive RcputatlOn among Rcaltors and Developers
. Quality Infill Development Compatible with Neighborhood, VisIOn and
Updatcd ComprehensIVe Plan
f~~'~''';,\ ..1
~-_(;.,l
-,.... ....,
.
Redevelopment of Major Corridors
Mlxcd Usc Developments. Wadsworth and Kipling Corridors, 3R'\ 44th
Major Redevelopment of the 1-70 Comdof' Major Commercial Ccnter
Morc Quahty Retail and Restaurants
38th Comdor Infrastructurc Improvement and Busincss RcvitalizatlOn
Improved Access to 1-70' Alllnterehangcs
More People OrIcnted Dcvelopmcnt
.
.
.
.
.
Page 6 of 25
Information Technology Strategic Plan
Information Technology Mission Statement
"The IT Division will evaluate, integrate and support innovative technologies to help
internal and external customers achieve their goals, while effectively maximizing return on
investment and providing cost effective methods for citizens, businesses, vendors and
others to easily access information and conduct business with the City."
This missIOn statcment has bcen the foundatIOn for customers' service standards that are
mcludcd within this plan.
Thc City ofWhcat Ridgc recognizes that InformatIOn Technology IS servmg an mcreasingly
important role m the cfficicnt and quality dclivery of scrvlccs to busincsses and citizens. The
Information Technology DivIsion rcports to thc Deputy City Managcr
The IT Departmcnt has a vcsted mtercst m thc City and therefore finds It essential that wc build
mnovative solutions for the City ofWhcat Ridge to ensure public value.
Information Technology Guiding Principles
PrinCiple I - Pcrsonahzed scrvicc' Customers are first PrIority, and will always be trcatcd in a
timely and respectable manner
PrinCiple 2 - 1l1gh standard of excellencc' Systcms support and application development arc
centralized, elimmating the nccd for Departments to hire or convcrt eXIsting staff within
Departments into technology positions to support hardware or database applications. This
centralized approach enhances organIzation efficlCncy by eliminatmg potential for islands of
mformation, promoting opportUnIty for data sharing between applicatIOns and dcpartments, and
maintaining adequate depth of support for systems. This will proVide for more customer
satisfaction, problcm prcventlOn, technology standardizations and provide the best servIcc
aVailable
Principle 3 - Financially Sustamablc: Ncw systcm acquisition will be accomplished through a
standard proccss and will meet the standardization goals as establishcd by the IT DiVision.
Rcplacement of hardware, software and nctwork mfrastructurc will bc budgeted and scheduled to
prevent obsolcscence and reduced organizatIOn efficiency Hardwarc and softwarc (customized
and off-the-shelf solutIOns) standards arc establishcd and updatcd by the Information Technology
DivisIOn and adhered to by all City Departments. Staff will purchase and Implement off-the-shelf
software for major applicatIOns as opposcd to developing custom software when off-the-shelf
software mcets the majority of the City's reqUirements.
PrinCiple 4 - Protcct Livcs and Property. Acccss to and availability ofpubhc safcty,
communicatIOns and finanCial systcms IS cruCial to thc organization, and high system availability
will bc an on-gomg performancc measure lor the Division.
PrInCiple 5 - Shapc Wheat Ridgc's Future: Emcrging technology will be cvaluatcd by thc IT
Department to detcrmine It has potcntial to transform processes and services. Technology staff
must thmk outsidc the box, constantly looking for ncw and creatlvc ways to cxplorc technology
Page 7 of 25
Information Technology Strategic Plan
Sustained success m the use of any technology can only be achievcd through the ability to hirc,
tram and retam the most knowledgeablc, dedicated technIcal staff.
Principle 6 EnrIch our Citizens' (Customcrs) LIVes: Data mtcgratlOn and shanng throughout
the organIzatIOn and with the public IS a key cvaluation factor m sclectmg and developing
applications. City Staffuscs IT rcsourccs in accordance With formally established poliCies.
PrinCiple 7 - Engage our Citizens (Customcrs) Customcrs will havc cfficient methods to rcquest
IT services and to provide feedback on scrviccs provided by thc Information Technology
DiviSIOn.
Information Technology Core Belief..
WE BELIEVE in personal servicc and knowing our customcrs.
WE BELIEVE in bemg effiCient and effective by providing a quality service dclivery to the
customer, a scrvicc which is sensitivc and rcsponsible to customcr's necds and cxpectations, and
which is effectivc in tcrms of achlcving desirable impacts withm the community and thc city
WE BELIEVE m bemg rcsponsible both fiscally and personally by wherc govcrnmcntal
expenditures are not wasteful and arc rcsponsible m terms of spendmg Within estabhshed budget
parameters. Wc will bc accountable for dccisions and choices and hold others to the same
standard.
WE BELIEVE m bemg valuable and an asset to the customcrs by bcing responsIVe, accessible,
flexible, educative, informative and mcetmg and anticipating the nccds of the orgaUlzational
cnvironment.
WE BELIEVE in having mtegrity Being honest, truthful, rcspectful, eqUItable, and trustworthy
and adhering to thosc qualitlcs.
WE BELIEVE m cooperative teams. Departments should be a part of, and not apart from, thc
City it serves, strIving to develop an open atmosphere and awareness, of mterdependcnce and
sharing.
WE BELIEVE m empathy for people by being courteous, sincere, friendly, carIng, and
acceptmg.
WE BELIEVE in pride by having good employees, buildmg lastmg relationships and
maintaming a good cnvironmcnt.
In sum, WE BELIEVE in maintaming a govcrnmcnt which is progressive and innovative, where
profeSSIOnalism, honcsty and integrity prevail, wherc pridc m work and credibility are of
paramount importance, where effectivc planning for technological and change is a constant
process, and whcrc the freedom to cxcrcisc profcssional judgment IS encouraged and supported.
Page 8 of 25
Information Technology Strategic Plan
Information Technology Customers
The InformatIOn Tcchnology Division provided scrvices for mternal customers and to a limitcd
degree, external customers. Busmesscs and cltizcns frequently use thc Web site as an altcrnate
avcnue to gain acccss to mformatlon and scrvices. Tactical plans include expanded and more
utilizatIOn of currcnt applicatIOns to furthcr enhance productivity and increasc the numbcr of
customers using services directly provided by the Information Technology DivisIOn. The
Information Technology Division providcs services for the groups listed below'
City Council- responsible for serving as the legislative and governmg body of the City. City
Council adopts laws, ordinances, and resolutIOns stating City policy, holds public meetings on a
varIcty of communIty issucs, mects with groups and busincsses, attends local, county, regional,
statc and national mectmgs on issucs that have mUnIcIpal Impact.
City Manager '.I' Otfice - rcsponsible for providing overall admmistratlOn for the City in
accordance with City Council policics and Issues. These responsibilities include prcparmg and
executmg the City budget, special projects management, overall coordmation of capital projects,
trackmg municipal impacts of state and federal legislatIOns, public mformation and scrving as
key communicators With City Council, cItizens and staff.
City Treasurer '.I' Office - ThIs officc IS responsiblc for thc mvestment of all City funds, along
With the daily mOnItoring ofthc City's cash flow, plus signmg all City checks.
Administrative SenJices Department - This departmcnt is rcsponsible for Human Rcsources,
Purchasing, Salcs Tax, and thc Finance Dcpartmcnt. These Departments are responsible for
collecting, accounting and reporting financial information related to all City rcvenucs and
cxpendltures, IssUIng and managmg City debt, collccting, auditing and enforcing City sales and
use tax, adminIsterIng benefits and managing funds related to the City The InformatIOn
Technology DIVision lS part ofthe Administrative Services Department.
Communitv Development Department - They are responsible for long-rangc land use,
transportatIOn planning and implemcntation, proViding strategic economic development
opportunities, prOVIding for safc buildmg constructIOn through building projcct reView,
permitting, inspection and zoning functions, and dcvelopmg strategies for Improving thc overall
quality of lifc.
Municipal Court This office is responsible for all phascs of running a mUnIcipal court.
Parks & Recreation Department - responsible for acquiring, deSigning, constructmg and
mamtaining parks, trails and open space; operating the recreation centcr and curriculum planning
and implcmentmg programs, sports leagues, scnior activitics and speCial events.
Police Department - responsible for enforcing all laws and ordinances, prOViding a safe
environment for the residcnts, businesscs, and visitors to the community; protecting through
patrol and traffic operations, casc investigations, code enforcemcnt actiVity, enhanced
communications, and animal control functions, mtcractmg with the community to educate them
Page 9 of 25
Information Technology Strategic Plan
on crime prevention, crimmal activity, drug aetlVlty and awareness, traffic safety, and pet
ownership This departmcnt provides professional response to citizen's requcst for servicc.
Public Works The Publtc Works Department is responsible for mamtainmg and constructing
City owned streets, sidewalks, brIdges, traffic control deviccs, and stormwatcr dramage ways,
creatIOn and maintenance of accurate City ROW maps, for thc revlcw of civil cngincering
documents for all private and public developmcnts occurring within thc City of Wheat Ridge, for
transportation planning including thc maintenance & dcslgn of traffic signals and associatcd
devices, etc , as well as providmg ovcrall maintenance ofthc City's vehicles. The Public Works
Dcpartment providcs recommendatIOns to the City Manager and the City Council on future
Public Works programs.
The General Puhlic - Anyone that accesses the City information systems not listed abovc.
Trends in Information Technology
Thc Manager of the Information Technology Division and staff monitor trends m thc tcchnology
field, and purchase, cvaluate and implcment new technologics that have the potential to enhancc
serviccs to mternal or external customers or Improve organization cfficlency This documcnt
does not describe all trends and emerging tcchnologies, but docs highlight sevcral kcy
technology trends that proVide opportunIties to improve scrvices and cfficiency within thc City
of Wheat Ridge. Some of the major trends being tracked and explored within the InformatIOn
Technology Division mclude'
. Expanding capabilities of Web based technology
Web tcchnology will continue to promote and support dismtermediatlon - thc practice of
providmg scrvices directly to the customcr without the participatIOn of City govcrnment. Also
impacted by this trend will be the ability to expand scrvices on the City'S Employce Intranet and
the ability to proVide browser-based access to ncw software applications. E-governmcnt is
defincd as the transformation of public-sector mternal and cxternal relationships through
Internct-cnabled tcchnologies to enhance communicatIOns and optimize government service
delivery
Advanemg web technologies Will help thc City cxpand web usagc m four pnmary areas:
Government to Citizen - includes, but IS not limited to, account mquiry and paymcnts,
recreation registration, building pcrmlt filing, inspcction scheduling, ticket payment processing,
and others.
Government to Business - meludcs, but is not limltcd to, sales tax tiling and payments,
building permits, professlOnalliccnses, ct cetera.
Government to Government - includes, but IS not hmited to, such applicatIOns as sexual-
offender information, criminal mformation, Geographical Information Systems (GIS), water and
resource information et cetera.
Government to Emplovee - includes, but is not limited to, human rcsources management,
employec self-servicc apphcations likc timesheet cntry, policies and procedure, et cetera.
Page 10 of 25
Information Technology Strategic Plan
. Voice and Data Integration
Integration of voice and data using the same communicatIOn lines IS called Voice over Intcrnet
Protocol (VOIP). VOIP could potentially provldc additIOnal cfficient scrvlces for citizens and
employees. Cost and fault tolerance is still a major factor m deployment. Mitlgatmg the potential
problems associated With thc tcchnology is costly Howcvcr, we will cxplorc thc cost benefit
analysis for the City of Whcat Ridge
. High Speed Wireless Wide Area Networks
This trend could help thc City to Improvc network performance and reliability to remotc
facilitlcs and reduce Icase communicatIOn line cxpenses. WI-FI mcsh nctwork enable the City to
connect via high-speed wireless and is bcmg studlcd and may be Implcmcntcd over thc next 24
to 36 months. Advanccs in high-speed wireless nctwork products and capabilities arc contmuing
to cxpand and will bc evaluated for future network requirements and dcployment. In addition, the
City IS explOrIng ways of cnablmg high spced wlrelcss connectivity to all remotc SltCS by
participatmg in a municipal wireless solutIOn round table
. Homeland Security
The creatIOn of thc Department of Homeland SecurIty IS a result of the attack of Scptembcr 11,
2001 It has hcightened the focus on securIty for all governmental agcncies. Wc have
implemented a numbcr of improvemcnts to help ensure the security of our eqUipment and more
importantly data. Gartncr Dataqucst, a technology research firm, believes the potential
opportunity behmd homeland security-related IT mltlativcs will be significant. To thiS cnd we
have implemented physical access controls.
. Advanced Security
Increased necd for securIty Will help to accelcrate two-factor authenticatIOn options and physical
access technologies. Decreasmg prices for such tcchnologJes will create opportunities for the city
to consider advanced authentication tcchniqucs such as badge readers and logon authentication.
. Enterprise Backup
The cxpanded data processing capabilitlcs that the City has come to rely upon havc processes
and proccdures m place to cnsure timely backup of the systems. However, thc backup systems
need to become more automated, efficient and more fault tolerant. To this cnd the DiviSIOn IS
going to bc cvaluatmg and purchasmg a technology leader enterprise backup solution for thiS
concern m 2006
Page 11 of 25
Information Technology Strategic Plan
Performance
Customer Service Performance
The Information Tcchnology DivIsion supports several scrvcrs that host applications for all City
employces as well as those scrvers uscd by external customcrs. The availabihty of networks and
servers is crucial to thcse customers to perform everyday duties and therefore IS of the hlghcst
pnority to thc InforInatlOn Tcchnology Division. Much emphasis and progress has becn made on
upgradmg hardware and softwarc. In additIOn, the network hardwarc has been upgraded to work
more efficiently and reduce faIlurcs.
Thc avmlability of the nctwork is cxpectcd to surpass a 95% uptimc. Thc definition of uptimc is
timc which a user can access the files nccessary to do their job and not whether an individual
componcnt IS runnmg. Hardware failures including communIcations lincs account for almost all
down time. The fact that thc City will have several ncw servers m 2007, all with the tcchnology
mcntioned above should allow us to easily surpass thc 95% goal.
In 2006 the Department willlmplcment an enterprIse call for service rcqucst system by
CartcGraph. This system wIll have the abihty to track responses to rcquests and report
empirically on a call history We Will also implcment an ongomg service evaluatIOn system to
provide all internal IT customers with the ability to provIde specific projcct-related feedback on
the quality of services receivcd from the Department staff. ThiS evaluation system will bc
designed to. I) encourage customers to provide formal feedback on services rcceived, 2)
promotc the guiding principle of outstandmg customcr service; 3) identify opportunities for
continucd improvement ofIT delivercd services by mccting with customers when service levcls
are rated average or below and, 4) Follow-up With customers aftcr completion of projects or
resolution of problems is also a key component of the outstanding service.
Systems Availability Performance
Thc Information Technology DIViSIOn supports numcrous computer servers hostmg applicatIOns
for all City employees as well as external customers. Thc availability of networks and servers IS
crucial to thcse eustomcrs in accomplishmg thcir goals and is a high priOrIty for the Information
Technology DIVision. The DiviSIOn has implcmcntcd scveral pOliCICS and procedures to help
ensurc maximum system availability for its customers. Performance standards mcasuring system
availability wcre established in 2006 and contmue to be monitored. System availability
performancc standards arc as follows.
. Telephone and vOice mail system availability - 90% uptime
. Windows bascd systems (Police Computer AIded Dispatch, Recreation Point of Sale and
RegistratIOn, Financlals, Offiec AutomatIOn, RccreatlOn Rcgistration, Building Permits) - 95%
The InformatIOn Technology Division has not always met these pcrformancc standards. In 2006
the goal IS to achieve system availability of95%.
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Information Technology Strategic Plan
Technology Standards
In order to provide a high level of customer service whilc mamtainmg a rcasonable level of FTEs
wlthm the Information Technology DiVIsIOn, thc City must develop and support technology
standards. Thc IT Department Implemcntcd tcchnology standards in 2005 and updatcs those
standards annually to adjust for new technologies, needs and strategies. Dcviatlon from standards
may bc approved by thc Information Technology DivisIOn to meet a selected vendor reqUirement
or when a Departmcnt's nced clearly demonstrates that conformance to technology standards
will negatively impact their goals. Policlcs and technology purchase approval proccsses have
been established to ensurc compliancc with standards. Thc current year architccturc standards
and security m the areas of scrver hardware, operatmg system software, database software, officc
productivity softwarc, and network hardware are listed below:
Telecommunications lnfrastructure
The telephonc systcm consists of two Mitel telcphonc sWitches, thrce small Nortel telephone
switches, and Auto Attcndant System/VOice Mml. Qwcst services arc at all our remote sites. The
telcphone system currently has 500 extcnsions and voice mailboxes serving cvery Department in
the City The wiring system transports both VOICC and data transmissions to all these users. Both
the wiring and telephonc systcms are reliable with major downtime averagmg Icss than five days
per year The expansIOn, mamtcnance and rcpair of the mfrastructure arc pcrformed by Qwest
under the supervlSlon of the T e1ecom lead. All programming, setup and installation of phone
equipment is done by thiS team.
Telephone Services
Current ConfiguratIOn ~ Summer 2006.
Currently the City tclcphonc network topology IS a standard hub and spoke configuration.
Telephone Circuitry
All the off sitcs arc lmked via Pomt-to-Point TI CirCUIts prOVided by Qwcst, except where noted.
The configurations arc as follows
Rec Centcr' 24 channcl T I cirCUit
Senior/Community Ccnter 12 channels of full point-to-point Tl cirCUit
Anderson Complcx. 12 channels of full pomt-to-pomt T 1 clIcuit
Public Works Shops. 12 channels of full pomt-to-point T1 cirCUit
City Hall. two full two-way pomt-to-point Tl circuits With 500 dedicated D-I-D numbers.
City Hall (non PD dcpartmcnts)' 100 D-I-D'S
Policc Dept. 100 D-I-D'S
Ree. Center' 100 D-I-D'S
Senior/Community Center' SO D-I-D'S
Anderson Complcx. SO D-1-D'S
Public Works Shops. SO D-l-D'S
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Information Technology Strategic Plan
Telephone Equipment
All the following off sites havc been upgraded to Nortel BCM 200 phone systems with on-board
routing and vOice mail capablhty'
Semor/Commumty Center
Andcrson Complex
Public Works Shops
All thc prcvious sitcs are utilizing Mitcl SX200 Lite PBX's using a centralized voice mail system
(Mltcl Mail) locatcd at City Hall
City Hall. Mite1 SX200 Litc PBX w/ 7 expansion bays (maxed out)
Rec Centcr' Mltel SX200 Litc PBX w/ 1 expansion bay
Future Telecommunication Plans
Replace the older Mitel City phonc switch with a VOice ovcr Internet Protocol (VOIP) capable
Nortcl or Mltel Phone sWitch. This will UnIfY all telcphonc eqUipment to Nortel or Mitel to creatc
a seamless telecomm network. The followmg amount WIll be submittcd for the 2007 Fiscal Year
budgct to this end. $235,000. This dollar amount would mc\udc a new switch (fully scalable to
VoIP) and new rcplacemcnt phones for all cxisting deviccs at City Hall and thc Rec Centcr Thc
phone system proposcd for thc City will be V olP In anticipation of a new phonc systcm, CAT
5e ccrtified cable has bccn installed at all sites to meet the minImal Q O.S. (Quality of Scrvice)
rcquiremcnts ofVoIP
Information Technology Services Supported
The Information Technology DivIsIOn IS compnsed of three major functIOnal areas responsiblc
for support of CIty technology The detail on current systems supported and the scopc of
responsibilitics m cach of the arcas of the InformatIOn Technology DlVision mcludc'
Major System Applications
IT IS responsible for coordmating the dcvelopment of interfaces, maintenancc, support and
upgrades to these apphcations. The planned expansion of our currcnt entcrprisc systems and the
City's Web sitc directly supports thc mission of the IT DiVIsion by providing alternate, cost
effective methods for Citizens and businesses to access information and conduct busmess with
the City Some of the City's major applications maintamed by thc Information Technology
DiviSIOn includc.
. Citywide cmail and scheduling systcm and SMTP gateway
. Police Computcr Aided Dispatch, Records Management, and Field Rcportmg.
. ADG Financial, Payroll and Human Resources, Building Permit System, Cash Receipt
Systcms, Court Case Managcment
. Parks & Recreation Point of Sale, Facility Schedulmg and Class RegistratIOn
. Geographic Information Systems
. Fleet Management Systcm
. Microsoft Officc for officc productivity
. Microsoft SQL Scrvcr 2000, MySQL and Progress for various databasc applications
. Document Managcmcnt
Page 14 of 25
Information Technology Strategic Plan
. Email content filteflng system
. Citywide Anti-virus
. Automated dcployment and assets managcment systcm
. Sccurity Apphcation
. ESRI Graphical InformatIOn Systems (GIS)
. CarteGraph service rcquest system
. Web Site
Software Management
. The Software Managcment team provides tcchnology solutIOns to customcrs withm the City of
Wheat Ridgc to enhancc thcir pcrformancc and productivity Activitics rangc from the simplc
task of directing an cmployee to approprIate tools, all the way through rcscarching, dcveloping,
Implemcnting, and maintaining major applications. Thc Tcam is always rcady to provide
technological asslstancc to gIVe Wheat Ridge an edgc in dclivcrIng services to its Citizens. ThiS
Team works on thc Web site development (Internet and Intranct), major system apphcations
(Financials, Building Permit, Sales Tax, and Policc CAD), and many stand alone databases. The
Team also managcs the development of interfaces to cnable data sharing between applicatIOns.
Web
. Over 22,000 Cltizcns, businesses and othcrs Visit the City's web sitc each month, rcprcsentmg
more than 66,000 vlcwed pagcs and Imagcs (hits) monthly
. City Web site, job postings, apphcations, purchasmg, and public works, recreation pages are
the most popular areas ofthc site.
. The Web supports ovcr 500 pages, and over 855 graphic Images.
. Other interactive serviccs offcred on the City's Web site include' Job Applications, email
RegistratIOn (Activities Guide).
. All ofthc City Standard ConstructIOn Details, City ROW Maps, City monumentation
mformation, and PW Development Revicw requirements are all available.
. Parks amenitics, recreation schedules, City code and othcr refcrence informatIOn are also
available to users ofthc City's Internet site
Systems Management
The Systems Management Team is rcsponsible for thc admmlstratlOn, securIty and data mtegrity
ofthc centralized Windows servers. Thesc scrvcrs are home to applicatIOns that support thc
City's Emergency Scrvices, MUnIcipal Court, Financials, Document Management, Parks and
Recrcation, CommunIty Devclopment, Officc Automation, Internet, and Intranet. ThiS Team also
providcs installation, configuration and troublcshootmg scrviccs for all personal computers at
five City facilities. Furthermore, thIS Team provides hardware, software and consultmg services
for all Departments on cxistmg technologies and provides stratcgic direction for the acquisition
and use of new technologies. This Tcam also opcratcs a Help Dcsk that provides troublcshooting
services to Departments for the efficient utihzation of computerized systems.
As part ofthc Systcms Managcment tcam, the TelecommunicationsfNetworking Team is
rcsponsible for managing all City-owned and leas cd VOICC and data communIcations eqUipment
and networks within and between more than six City locations. This group's responsibilities
include:
Page 15 of 25
Information Technology Strategic Plan
. Installation, configuration, admmistratlOn, troubleshooting, security, and data intcgrIty for 25
Windows 2003 and 275 Windows personal computers m over five City facilities.
. Consultmg services for all Departmcnts on eXlstmg technologies and strategic dlrcctlOn and
projcct management serviccs for the acquIsition, ImplementatIOn and usc of new technologies.
. AdmmlstratlOn for 300 Windows and 275 Exchange cmaIl accounts.
. Support for wirelcss hardwarc and software used by the City'S Public Safety departments for all
mobilc applicatIOns includmg Dispatch and Field Rcporting.
. Administration of the Purchasc Program for thc rcplacemcnt of City pcrsonal computer
hardwarc.
. Software Compliance and License Management.
. Systems secUTity mcludes ViruS protectIOn, contcnt screenmg and spam filtering.
. Delivcry oflT Help Desk services for all City cmployees who acccss any ofthc City's
computerIzcd systems.
. Support for mission-crItical systcms, 24 hours a day, 365 days a year
. Data backup and recovery services for all ccntralizcd systems.
. Average support calls in cxcess of 200 per month.
Human Resources for Information Technology
Successful tcchnology staff rccrultment, selcction, traming and rctention arc vital to advance thc
usc of technology and achieve long-range strategic plans withm the City of Wheat Ridge.
Recruitment of Technology Staff- The City of Wheat Ridge uscs a recruitment and
selection process for tcchnology staff that includes applicatIOn screenmg, comprehensive job-
specific testmg, experIencc verification, and situational interview process that assist management
in selecting the most qualified, bcst fit candidate for technology positions. Past cmployer
references and full criminal background checks are completed and considered prior to extending
an oIfcr for a technical pOSItion. Newly hired technology staff IS given spcclfic projcct objectives
to provide employee directIOn and serves as an assessment tool for management to determine
additional training needs.
Training - Tcchnology trainmg helps employees to maintam and incrcase productivity and
serves as a motivator and rctention tool for those who strongly dcsire to advance thclr knowlcdge
and skills. To the extcnt possiblc, on-linc training providcs a means to maxlmizc training
opportunities and reduce thc cxpensc associated with training.
Retention - Low staff turnover reduces training cxpense, hclps retam organIzation spcci fic
knowledgc, and hclps the InformatIOn Technology DIvision mamtain a high level of productivity
and output. Thc InformatIOn Technology Division will provide an environment that promotes
compctitive wages and benefits, training opportunIties, professional growth, cmpowcrment,
recognItion, and teamwork. The DiVISIOn has had a 20% turn ovcr rate in 2005, however ovcr the
past 10 year the turn over rate has bccn 0%. The five-year technology staff plan shows additional
positions that will be nccded to maintain support for currcnt systems and to support futurc
growth and systems.
Page 16 of 25
Information Technology Strategic Plan
Five Year Staff Projections
During each budget preparation pCrIod, the InformatIOn Technology DivIsIOn will prcpare a
comprehensive staffing projcction to dctcrminc future staff rcqUlrements to mamtam current
levels of support for eXlstmg systems and to support additional ncw systems and customers.
Projcctions arc bascd on historIC trends as wcll as scheduled projects and upgrades. Some of the
variables and trends used to projcct future staffing requiremcnts includc:
Number of employces usmg IT supportcd technology' 250
Total PCs supported. 275
Schcdulcd PC and server replacements. 45
Number of desktop supported applications: 40
Total Windows accounts supportcd: 350
Number of network nodes supported. 400
Number of Intcrnet connectIOns provided: 350
Numbcr of major software applications supported. 25
Number of Internet and Intranet pages and applications supported. 500
Number of rcmote locations supportcd. 5
Numbcr ofWirclcss Users: 25
Based on thiS model, the Dcpartment will be requcstmg the followmg additional staff during the
next five ycars. Staff for 2006 has bcen authonzed by City Council as part of the 2006 budget.
Additional staffmdlcated for 2007-2010 IS subject to City Council authOrIzatIOn.
2006 - EXlstmg 5 0 FTE (Current Approved)
2007 - Add I FTE GIS Systcms Specialist & 0.5 FTE Help Desk Technician
200R - Add 1 FTE GIS Tcchnician
2009 - Add 1 FTE Web Enginecr
2010 - Add I FTE Network Admmlstrator
Information Technology Organizational Structure
I 0 FTE InformatIOn Technology Manager
I 0 FTE Nctwork Admmlstrator
I 0 FTE Sr IT Support TechnICian
I 0 FTE Sr IT Support Tcchnician
0.5 FTE Help Desk TechnICian
0.5 FTE Wcb & Imagmg TechnICian
System Security and Disaster Recovery
Security
The grcater use of computer technology and the results of Septembcr 11, 2001 have increascd thc
awarencss of securIty in all forms. Increased reliancc on computcr technology to support mission
crItical servlccs, along With an cscalating rIsk of computer mfiltration and corruption by outside
individuals, has nccessitated a hcightcned focus on securing computcr resources. A broad, multi-
Page 17 of 25
Information Technology Strategic Plan
facility network and Internet connectivity have amplified security rIsk. The InformatIon
Technology Division has been proactlvc in implcmenting multiplc layers of protection for IT
supported technologies. Without a comprehensive security plan and mdustry best practices m
place, evcn the best systems can bc compromised. A1l City servers, located at City Hall, are
physically secured man envlronmenta1ly controlled computcr room with restricted acccss.
Access is limited to IT staff and a limited number of othcr employces who reqUire access to thc
room to perform their jobs. Multiple securIty tools, practlccs and procedurcs havc been
implcmented dUrIng the last scveral years to protect thc systcms against unauthorIzcd access and
viruscs. Some of these include'
Security Patches ~ Security patches for operating systcms, applications, and databascs are
reviewcd and mstallcd on an ongoing basis. Thc IT Division has automated and managed those
(approved by IT) sccurity patches in order to be more efficient.
Security Policies - Complete user and technical securIty polielCs are rcviewed, updated and are
availablc on thc City of Wheat Ridgc's Intranct.
Cyber Security - Information Technology staffrcgularly reviews the Symantec CERT wcb sitc
and other rcsources to mamtain currcnt knowledge of cybcr securIty alerts and product
vulnerabilities. ThiS mfornlatiOn is used to fortify City systcms agamst threats.
Firewalls - Thc City uses two phySical fircwalls to provide cnterpnsc-class integrated nctwork
security services and to establish multi-Iayercd defense for all City computer servers. The mam
firewall IS placcd between the mternal network and the Internet. A second firewall is in place to
secure a data linc that allows the Police Department to access the Colorado Bureau of
InvestigatIOns. Thc main firewall interacts with contcnt filterIng software.
Virtual Private Networking (VPN) ThiS VPN featurc ofthc firewall allows a secure 168-
bit encryption connectIOn from thc Intcrnet to the City's internal nctwork, providing a sccure
method for IT technical staff and dcsignated personnel to acccss internal resources. Users arc
challcnged for a password by thc firewall and by the mternal scrvers. All access to systcms is
logged and may be reviewcd when necessary
Internet Content Filtering - The City uscs an integrated comprehensive contcnt filtcring
system to enhance security and support approprIate Internet usc policlcs. Thc mastcr database of
restricted web sites IS automatically updated daily
Telephone System - All telephone systems arc houscd in locked rooms (with thc exception of
the Selllors Centcr and Public Works garage) Each City facility and all maintenance ports arc
physically disconnected from thc outsldc network. All normal maintcnance is performed on site,
and access to outside trunks IS rcstrictcd via passwords from callers outside of the systcm.
Remote administration can sccurely be performed by the respective hardware vcndors.
Virus Protection and Detection - The Information Technology DIVision has multiple levels
of virus protectiOn for intcrnal systcms. E1cctronic mail is InItially scrccned and filtercd for
Page 18 of 25
Information Technology Strategic Plan
viruses through a gateway mail and spam filter server Second, It IS scanned through an antI-virus
utilIty when it enters thc City's email scrver When the emaills routed from the emaIl server to
the users' mailboxes, It is agam scanned with anti-virus softwarc at cach workstation. The locally
installed anti-virus softwarc scans local files and removablc medIa for viruses. Virus definition
files are automatically updatcd contmuously on thc servcr and workstatIons.
Online Transaction Security for Citizens and Businesses - Thc City subscribes to
Verisign's and GeoTrust's services to guarantee on-line customers that thc website legitlmatcly
runs under the auspices ofthe City of Wheat Ridgc, and that all mformatlOn scnt to the site under
an 128 Bit SSL scssion IS encryptcd, protectmg against disclosure to third parties.
Wireless Data Encryption - All wireless networks arc authorized and installed by
Information Technology staff to ensurc that thc most reccnt and sccure wirelcss nctwork
cncryption standards arc in place. WP A and/or WEP for data encryption arc reqUlrcd on wirelcss
installations.
Virtual Local Area Networks - VLANs are used to increase network performance, Improve
manageability, easc network tunmg and mcreasc securIty
Password Controls - City employees' acccss to the various software packages IS controllcd by
the use of passwords and spccific login menus that provide access only to thc applications and
SCrvlCCS an cmployee is authorized to usc.
Annual Comprehensive Security Assessment - Thc City secures thc expertisc of an
outsldc securIty firm (Forsythe) annually to assist in conducting mternal and cxternal system
cxplOltation testing and to assist the City with fine-tuning SCCUrIty poliCies and fortifying
systems.
Windows Security on PCs - Windows security fcaturcs are used to prevent non-
admmistration staff from installmg new programs on desktop computers. Local files and
Network files arc protected by thc Windows 2003 NTFS file systems security
Disaster Recovery
As dependcnce on technology for SCrvlCC delivery and intcrnal operations has expanded, so has
the need for a comprehensive dlsastcr recovery plan. Recovcry plans arc a work in progress and
are updated each ycar In 2003, unInterrupted powcr supplies, network hardwarc and servcrs
were set up at a CIty-owned dlsastcr recovery remote site to provide for rapid recovery following
a disaster or damage to the computcr facIlity and equipmcnt at City Hall. The Windows servers
arc now locatcd at the facility and are connccted to the City's network for remote connectivity
As of March, 2006, thc IT Division has the capabilIty to work with our software vendors to
restore a system in thc cvent of a disastcr In addition, nonnal backups are physically relocated to
the off SltC safe to mitigate completc data loss at the City Rccovery plans are bcing drafted and
updated on an annual basis. Comprchenslvc testmg is m the planning stagcs for implemcntatlOn
in Fcbruary 2007
Page 19 of 25
Information Technology Strategic Plan
The Information Technology Division will also quantify, vahdatc, research, evaluate,
recommcnd and Implement an cntcrprIse wide backup and disaster recover solution for the City
of Wheat Ridge with an expccted life span offivc ycars. The City's currcnt backup solution IS
entering the last phasc of its life expectancy with two years left on the five year life cycle.
Possible solutions would mcludc a strategy that employs disk to disk to tape methodology or
possibly an ofT sitc internet storagc vcnture with a storage partncr likc Iron Mountam. Othcr
dcvices that could be utilized arc large Network Appliances or high spced and high capacity tape
librarics.
Rcsearch is nccdcd for thc cost of techno logICs, capacity rcqUlrements quantlficd, and stratcgles
cxamined, in ordcr to fit the best tcchnology with the needs ofthc City The needs of the City
along with "bcst mdustry practices" will ensure a solution that IS viable and rchable. In additIOn,
thc backup storagc solution must bc cxpandablc to accommodatc more extensive usc of video
and data requiremcnts based on eXisting and future projects. llavmg a backup solutIOn that is
scalable IS crItical to safeguard the data.
Technology Acquisition Process
The InformatIOn Technology Division provldcs advisory services to assist Dcpartments in
learning how tcchnology can support their goals, and to assist them as they plan for ncw
technology projects. A tcchnology budget form was creatcd to be used by Dcpartments
consldcrIng new technology projects. The technology budget request form IS uscd in all budget
preparatIOn packets. ThiS form aids Departments, in collaboratIOn with thc Information
Technology Division, to consider and document several Important aspects of a proposed
technIcal project mcludmg: project scope, business nccd/justificatlon for the project, on-going
user and technical staff support requirements, training requircments, and cost. In most situatIOns,
Dcpartments contact Information Tcchnology staff prior to inItlatmg any purchascs of hardware
or software All purchase orders containing computer hardware, software or related technology
arc forwarded to thc Information Technology DIVISIOn for final revlcw and approval.
Compliance with standards and ease ofmtegration with eXlstmg technology and data is achieved
and cnhanced through this approval process. Sinec 1998 the City has been on a thrce year
replacemcnt grid for all pcrsonal computers. Thc grid was modified in 2003 to replace "power
user" computers every two ycars. Thc "power users" only comprise of 8% of the users. Thc grid
includes users who get the recyelcd two year old power computers. This plan has proven to bc
effectivc. New or replacemcnt computcrs arc purchascd rather than leascd.
New Systems Strategic Implementation Planning and Prioritizing
Prior to 2005, the InformatIOn Technology Division mdcpendently prIorItized the ordcr in which
new systems would bc Implemented. In 2005, prioTitlzations were made on replaecment of a
complete departmcnt's computers vcrsus indiVidual users, m order to simplify accountability of
systems. Thc current systems thc City purchascs are very inexpensive and powcrful, in that a
smgle platform will accommodate 90% of user's rcquircmcnts.
Page 20 of 25
Information Technology Strategic Plan
Network Infrastructure Architecture Standards
For security purposcs, some specific hardware and configuration mformatlOn IS excluded from
this documcnt.
Local Area Network/Wide Area Network
The City of Wheat Ridge's computer network supports approximately 400 nodcs (devices) Of
these 400 nodcs, thcre are 275 nctworked personal computers, all of which havc thc ability to
browse thc Internet. The Information Technology Division is purchasing software to enable us to
mom tor thc connection to the Intcrnet to ensurc good performancc and sccure connectIOns and
adhcrcnce to IT Intcrnet access policy The City's nctworks are protected by a two tiered securIty
check.
The Local Arca Network (LAN) at City Hall is a collapsed backbonc dcslgn with a quality
switch at the core. All of the City's scrvers are connectcd to this switch. Thc uplinks to the
desktop sWitches, located m the telcphone closcts on various floors, arc also connected to this
corc switch. All of the devices at the City communicatc at Icast 100 mcgabits pcr second on
Category 5c Unshielded TWlstcd Pair (UTP) cablc
The City also has a Widc Arca Network (WAN) to connect the fivc City facility locatIOns to the
computcrs at City Hall. These facilities include the Wheat Ridge public works garagc, and all
recrcatlOn facilitics. At thc core of the WAN IS a Cisco 4500 switch. All remotc facilities are
served by QWest T-I 'so
Data Networking and Transport Standards
LAN Switches - LAN devices will be mtclligent network "switches" that arc capable of
10/1 OOMBPS spccds, with 1000MBPS uplinks. Each of these dcvlces will have the port security
enablcd.
City-wide Backbone - Switches are connccted with gigabit speed category 5c Ethernet cable.
The primary backbone providing scrvlces between five City facilitlcs arc connected to the
network usmg leased T-I 's,
Telephone Services
The City has standardizcd on Mitel and Nortel telephonc switches. The SIZC and mission ofthc
facility to be scrvcd dctermine the makc and model of these sWitches. Usc of voice mail and auto
attendants IS also determined by the needs ofthc facility
Servers
The City has standardized on the Dell Powcr Edge line of scrvcrs for use throughout the City
This standard allows the Departmcnt to carry an invcntory of sparc parts available for use in
most of the servers, decreasing downtlmc following systcm failures. The Department also cames
vendor maintenance contracts on scrvers hostmg mission-critical applicatIOns to further reduce
downtime. The standard opcrating system for servers IS Windows 2003 with Servlcc Pack 2. Thc
Department installs standard anti-virus software on each server for protcction and administration.
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Information Technology Strategic Plan
Some servers rcqmre additional software such as Microsoft Office 2003, and apphcatlon specific
software. Servers arc rcplaced on a four to fivc year rcplaccmcnt schedule Funds for all server
rcplacements arc authorIzed by City Council and mcluded m the InformatIOn Tcchnology
DlVlslOn operatmg budget.
Workstations
The City has standardlzcd on whitc box dcsktops and Dell laptop pcrsonal computers. Thc
standard operating systcm is Microsoft Windows XP ProfeSSIOnal. Thc standard suitc of office
productiVity tools is Microsoft Office 2003 ProfeSSIOnal. Also, every PC mstalled withm thc City
mcludes standard anti-virus softwarc, Microsoft Internet Explorer 6 0, Adobc Acrobat Reader
7 0, and WinZip Additional applications arc mstallcd as required for specific job-relatcd
rcquirements. Pcrsonal owned and unapproved softwarc is not permlttcd on City workstatIOns.
Handhelds
The City has standardlzcd on the Palm handhelds. Howcvcr there are somc Icgacy Compaq
IP AQs in service that are left over from a Police Departmcnt grant in 2004
Databases
The City has standardized on Microsoft SQL server 2000 or MySQL as the databasc for all new
custom and purchascd software apphcations if compatiblc Support for Icgacy databases such as
Microsoft Acccss databases will continue until applications usmg thcsc databascs arc replaced.
Ncw applicatIOns arc not developed in MS Acccss.
I nternet/I ntranet
The City has standardized on Microsoft IlS 6 0 as the Web server software, and a eombmation of
ActiveX and Javascript for mteractive applicatIOns and backcnd databasc access. The
Information Technology DiVision mstalls and mamtains web servers used to host all City
information and services. Alrcs Solutions Contcnt Managemcnt software IS used to provide
content contributors with the ability to update departmental mformation on the Internet.
Major Projects-Three Years
The InformatIOn Technology Division managcment team has develop cd a dctailed 2006 work
plan for cach functional arca. The major projccts identified for 2006 through 2009 includc the
following:
Optimizing Existing Business Solutions - The City of Wheat Ridge has sevcral core busmess
systcms. As With most software packages, there arc several fcature and modules that could be
put to usc but are not due to various forces and constraints. In order to utilize thcsc systems, onc
must become famihar with what thc systems arc capable of and how it fits mto the busincss
proccsses of the departmcnts. This could be accomplished by thorough training and hands on
expericnce Exploiting thc software the City has already invested eould make users beeome more
effiCient and provide an opportunity to expand our current use of the systcms.
Police Wireless Technology Upgrade - Thc Police wireless system uscd by the patrol cars is
from AT&T and was upgraded in 2006 to what thcy call General Packet RadIO Scrvicc (GPRS).
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Information Technology Strategic Plan
This provided increascd bandwidth for faster, cleaner, commUnIcatIOn bctween dispatch and the
UnIts. ThiS technology will be upgraded agam m the ncxt year or two as the wireless technology
IS enhanccd. The system bemg deploycd now is called Enhanced Data Ratcs for GSM Evolution
(EDGE) and provides consldcrably higher bandwidth and network conncctlVlty than GPRS In
the ncxt couple of years the UnIversal Mobile Tcchnology System (UMTS) will be another
opportunity to cnhancc thc bandwidth again.
Tele-Works Voice Response Technology - Thc plan is to investigate the Tele-Works cVision
platform, which IS both hardware and softwarc for vOice response technology ThiS tcchnology
mtegratcs channels of commUlllcatlOn so phoncs, Wcb/PC, Fax, Cell phonc, PDA's, etc can
access the samc data. This will allow the City to havc a "Ycllow Pages" ofFAQ's, gcneral
informatIOn, or basic informatIOn availablc on thc City Web Tele- Works V OICC Response
tcchnology (TVR) "reads thc Web" using intelligcnt natural voicc or TTS This mcrcascs the
City's ability to provide services to residents while reducmg stafftimc.
Interactive Web Forms - The plan is start rcscarchmg and introducing mtcractive forms on thc
Web Ovcr the next couple ofycars we will be lookmg for good applicatIOns to takc advantage of
Web based forms that citizens can fill m and submit interactively Some of these will also take
advantage of the on-Ime payment system we will have.
Financial Systems The plan IS to upgrade to a Web bascd Financial Systems m the next couplc
ofycars. The ADG systcm, currently being uscd, is being re-written as Wcb based and is
cxpected to bc functional in thc ncxt two years.
Telephone System - Thc plan is to replacc and unify the type of phone system uscd m the City
of Wheat Ridge; either a Mitel or Nortel solutIOn. The old Mitel telephone switch at City Hall
and thc Recreation Ccntcr would be replaced with newer sWitches. In 1999, City Hall was
upgraded to the current Mitel SX200 Openmg the Recreation Center in 2000 allowed thc
purchasc of another Mitel phone switch to work m conjunction with thc City Hall Mitel sWitch.
During 2004 we placed the Nortel sWitches m the Parks Shops, SenIor Centcr, and Pubhc Works
Shops. This switch will give us more capacity and features plus local support. VOice over IP
(VOlP) is still a eonsidcration but due to E91l rcsolution and power failure issues which could
make the telephone system inoperable m thc event of a power outage, this technology is being
revlCwcd.
Digital Mug Shots The Police Department has convcrted from manual 35mm to digital Mug
Shot graphical images. Thc old 35mm eqUlpmcnt used in the booking area has been rcplaccd.
Thc digital imagcs will allow the P.D to crcate digital hncups with far greatcr case, as well as
cxchangc this data With other public safcty agencies. The system will also bc mtegrated to work
m conjunction With the records management system utilizcd by the P.D
Digital Finger & Palm Printing - Thc Police Department IS converting from thc existmg mk
finger and palm printing system to a digital scan of same. Thc cxisting physical systcm is old and
wastes time as cach item must then be scanncd for submittal to the Colorado Burcau of
Investigations (C.B.I.) and Jeffcrson County Sheriffs Departmcnt as they will only accept digital
Page 23 of 25
Information Technology Strategic Plan
Images. The system will also be integrated to work m conjunction with the Records Management
Systcm utilized by the P.D
Document Management The City will install an electromc document management package
uscd by many mUnIelpalitlcs which IS developed by LascrFiche. This LaserFiche software has
the ability to provide web access for archived documents, clectromc packet agenda creation and
managcment, and retention schedules for purging of documcnts based on thc approvcd City of
Wheat Ridge rctention program.
Staff Scheduling System - A schcduling softwarc product may bc reqUlrcd to meet the complex
staffing and reportmg necds of the Police Department. We Will explore thc ability ofschedulmg
software to intcgrate with payroll and thc RMS system. Rccommendations and cvaluation of
such an applicatIOn should take one year and implcmcntation, if approvcd, will be started m
2007.
Disaster Recovery Site Upgrades - Rescarch and prICC thc proposcd City's disaster recovery hot
SltC to mclude servers and softwarc for Fmancmls, BuIlding Pcrmits, Court, Records
Management Systcms, Computer Aidcd Dispatch, cmail, fleet mamtenance, GIS, and
CartcOraph Servlcc Systcm. Implementation to begm in late 2006 to early 2007
Security Audit - Work with outside vendor to conduct the bi-annual comprehensive network and
server security audit and Implement changcs to systems, policlcs and practiccs as rcquired to
further fortify City systems.
ADG Software Adds - Install several Wcb based applications time shects, fixed assets,
requisitIOns, and electronic open enrollmcnt. Some ofthese additions will Improve internal
processes for which there IS an cxisting manual proccss.
Wireless Technology - Conduct a comprehensive study of wireless technologlcs, meludmg Wi-
Fi, Wi-Max and city-wide mcsh nctworks and Identify opportunIties to cxpand or use thesc
tcchnologles to enhance data and voice eommumcatlOns.
Enterprise Wide Help Desk - The installation of the CartcOraph systcm Will allow all users to
submit requcsts for servlccs not only to the IT Division but also to various departmcnts.
Reporting and analysis tools will also be comc available to inform management on where to
focus rcsourccs.
Completed Projects in 2005
Building Permits System - The City Implemcnted the ADO bUilding permit and inspectIOn
system in 2005 In 2006, thc Information Technology DiVISIOn will work in collaboration With
thc Community Devclopment Departmcnt staff to expand thc capabilities and acccss to the
mspectlOn and permit application to the public.
Police Systems Conversion - The Police Department's convcrsion of Computer Aided Dispatch
(CAD) and Rccords Managcment Systcm (RMS) was pcrformcd succcssfully The convcrsion
migrated from the IBM's AIX UNIX platform on IBM RS6000 scrvcr to thc Microsoft Windows
Page 24 of 25
Information Technology Strategic Plan
platform, which will runs on the latest Intel servcrs. The CAD and RMS vendor, Logisys, is no
longer supporting the vcrs IOn we were runnmg. There havc been scveral Cities with successful
convcrslOns. The new system is easier to mamtam and will chminate $15,000 m IBM Hardware
mamtcnance per ycar
Police Mobile Field Reporting Phase II Logisys Mobil Field Reporting (LFR Phasc ll) has
been staged and implemented. LFR I and now II is m placc and been running for ovcr a ycar In
thc next ycar the system will bc upgradcd with Phasc III to include accident rcporting and
citations on linc
Vermont Systems Web Trac - The RecreatIOn system used for class/program registratIOn was
upgradcd to allow on-line, sclf-rcgistration through the CIty Wcb site. Paymcnts WI\1 be accepted
from credit cards and dcblt cards.
Sales Tax System Upgrade.~ - Tn 2005, thc legacy sales tax application was upgraded and
converted from a Umx bascd server to a MS Windows based SQL servcr Tn 2006, thc
application wi\1 bc upgraded to accommodatc thc Longs Peak Metropolitan District Public
Improvcment Fund Fcc (PIF) interfaces for many of the entry and report programs.
Outlook Web Access (OWA) - The email system was made available to somc internal users via a
web browscr ThiS a\1ows one to access emails anywhcre m the world there is an intcrnet
conncction. OW A empowcrs employces to stay in communicatIOn whcre ever they may bc.
ADG Financials Migration - Thc IT DiVISion successful mIgration ofthc ADG Financial
systems offthc aging Unix platform and onto the Windows 2003 servcr Platform cnables the City
to begin the transformation to a Web bascd clicnt.
Scheduled Hardware Upgrades IT rcplaccd and upgraded ovcr 75 computers, 10 printers, and
scveral city LAN Switches in 2005
Replacement of PD UPS and Electrical System - IT replaccd thc old, non functional UPS
system with a user serviccable system that IS scalable and redundant to power thc Dispatch
Center and other critical operations.
Page 25 of 25
2
Administration
. Direct & Coordinate Activities of Department Divisions
. Coordinate Scheduling
. Prepare Packets for Boards, Commissions, Authorities &
Council
. Prepare & Monitor Budget
. Purchase Supplies & Maintain Equipment
. Prepare & Update Website & Channel 8 Information
. Review Business Licenses
. Prepare Ordinances
. Manage WRURA Activities
. Manage WRHA Activities
. Monitor/Participate in DRCOG & Other Agencies'
Planning Activities
Current Programs
. Continually update website and Channel 8
information to keep Citizens Well Informed on
Policies, Services, and Programs and Enhance
Customer Service
. Ordinance Amendments create Clearly Defined
Development Standards and Processes and
Streamlined Development Processes
. Participating in Regional Planning efforts:
DRCOG committee on urban growth boundary
and Arvada's plan for the Kipling station area on
the Gold Line
3
Current Programs, Cant.
. Amended fee structure ensures that public
notice fees covers costs of providing this
service, helping to Create a Sustainable City
Government
. WRURA activities focused on Redeveloping
Major Corridors
. WRHA activities target Aging, Substandard
Apartment Complexes for conversion to home
ownership
Building
. Review Building Plans
. Issue Building Permits & C.O.s
. Issue Contractor Licenses
. Assist Builders, Contractors & Homeowners wI Construction and
Code Questions
. Conduct Required Inspections During Construction
. Coordinate Elevator Inspections & Certifications, Including Billings
. Adopt & Enforce Building & Property Maintenance Codes
. Provide Zoning & Business License Enforcement
. Administer HotellMotellnspection Program
. Abate Problem Properties, Including Court Appearances
. Prepare & Maintain Informational Handouts
. Provide Public Assistance
. Participate in DRCOG Elevator Inspection Committee
4
Current Programs
. Adoption of Int'I Building Codes & Energy Code assures
Better Quality Housing Stock
. Inspection program results in Better Quality Housing
Stock and Quality Development
. Evaluation of inspection program resulted in deletion of
certain inspections, resulting in a Streamlined
Development Process
. Handouts and web information have Enhanced
Customer Service
. Online availability of forms has Streamlined the
Development Process and Enhanced Customer Service
. Revenues collected more than cover costs of programs,
ensuring Sustainable City Government
Programs, Cant.
. Annual Contractors meeting creates a Strong
Partnership with the Construction Community and
Enhances Customer Service
. Ongoing training & certification lowers ISO rating, lowers
insurance costs to residents, creating Value For Our
Residents
. Hotel/Motel inspection program ensures compliance with
Building and Property Maintenance Codes
. New permit software allows on-screen submittal and
viewing of staff review comments, enhancing internal
Customer Service
. Examining use of credit cards to pay fees to Enhance
Customer Service
5
Planning & Zoning
. Process Land Use Cases
. Prepare Long Range Plans
. Prepare Zoning Ordinance Amendments
. Prepare & Maintain Maps & Informational Handouts
. Conduct Pre-Application & Neighborhood Meetings
. Review Building & Other Permits for Zoning Compliance
. Prepare Staff Reports & Presentations for BOA. PC. and
Council
. Assist in Code Enforcement
. Administer C.R.S. (Floodplain) Program
. Participate in Internal & External Special Studies
. Provide Public Assistance
Current Programs
. Subarea Plans are in process or completed,
addressing strategic goals, objectives and
policies to Prepare Subarea Plans and
Redevelop Major Corridors
. If approved, Cabela's zoning will be in place in
mid-August, implementing the goal of
Redeveloping Major Corridors
. Draft X-Process (X-Zone) will be presented to
Council in September for direction, addressing
strategic goal of Preparing for Growth and
Opportu n ities
6
Programs, Cant.
. Draft X-Process proposes several
measures to Streamline the Development
Process
. X-Process and revisions to Streetscape
Manual will contain Clearly Defined
Development Standards and Guidelines
and Standards for Infill Development,
including making Development More
People Oriented
Programs, Cant.
. Participating in the preparation of the Master
Plan for Parks and Recreation
. Currently examining internal policy to set
submittal deadlines with corresponding hearing
dates to Clearly Define the Development
Process with Predictable Time Frames
. C.R.S. rating has lowered cost of flood
insurance, Creating Value for Our Residents
7
8
9
Public Assistance
(Through June; Total Monthly Daily
~) Average Average
T elephone/Email 12,515 2,086 100
Inquiries
Walk-ins 2,883 481 23
10
11
12
2007 Budget Requests
. Current Staffing (10.5 FTE; 1 FTE paid out of
Hotel/Motel fund) -- $795,000
I> Does Not Include New Positions:
'" Convert Temporary 11:. time Staff Assistant to Permanent Full Time
(Additional $26,000)
'" Full time Plans Examinerllnspector ($64,000)
. $20,000 for Professional Services (Planning On-Call)
. $48,000 for Contract Inspections & Elevator Inspections
. $10,000 for Ordinance Enforcement
. $6,250 for Auto CAD software (IT Budget)
. $150,000 for Comprehensive Plan Consultant
. Does not include Housing Inspection Program Budget
13
Budget Summary
2007 Budget addresses the Strategic Plan:
. Current staff levels will maintain existing
programs to ensure Better Quality Housing
Stock, provide Code Enforcement, and complete
Subarea Plans
. Funding for Comprehensive Plan update will
Clearly Define the City's Vision
. Funding new staff positions will Enhance
Customer Service, and Provide Predictable Time
Frames for Development Review
Budget Summary, Cont.
. Funding staff positions will free up planners' time
to Review and Revise Nonconforming
Regulations, review cases in a timely manner to
Streamline the Development Process, fully
implement the X-Process, and Update the
Zoning Code
. Funding Ordinance Enforcement will result in
more timely Code Enforcement
. Purchase of Auto CAD software will allow
building plans to be submitted electronically,
Enhancing Customer Service
14