HomeMy WebLinkAbout02/12/2007
6:30 p.m. Pre-Meeting
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CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
Februarv 12. 2007
7:00 p.m.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES OF Januarv 22. 2007
CITIZENS' RIGHT TO SPEAK
1. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of
3 Minutes and sign the Public Comment Roster.
2. Citizens who wish to speak on Agenda Items, please sign the GENERAL
AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is
called to be heard.
APPROVAL OF AGENDA
Item 1.
S:ONSENT AGENDA
A. Ratification of the expenditure in the amount of $51,170.00 to Brannon
Construction Company for the purposes of snow removal services.
B. Approval of the Renewal of the 2007 Microsoft Enterprise Agreement
in the amount of $62,887.48
C. RESOLUTION 07-2007 - AMENDING THE FISCAL YEAR 2007
BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL
BUDGET APPROPRIATION FOR THE REAPPROPRIATION AND
REENCUMBRANCE OF 2006 FISCAL YEAR ENCUMBERED FUNDS
IN THE AMOUNT OF $959,561.72.
CITY COUNCIL AGENDA: February 12, 2007
Page -2-
D. RESOLUTION 08-2007 - AMENDING THE FISCAL YEAR 2007
GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF
$11,999 FOR THE PURCHASE OF CHANNEL 8 COMMUNITY
BULLETIN BOARD SOFTWARE LICENSES AND RENEWAL OF THE
ANNUAL MAINTENANCE AGREEMENT FOR THE COMMUNITY
BULLETIN BOARD EQUIPMENT.
E. RESOLUTION 09-2007 - ADOPTING AN INTERGOVERNMENTAL
AGREEMENT WITH THE JEFFERSON COUNTY SCHOOL
DISTRICT, NO. R-1, FOR THE INSTALLATION OF A RADIO BI-
DIRECTIONAL AMPLIFIER AT WHEAT RIDGE MIDDLE SCHOOL.
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING.
Item 2.
RESOLUTION 06-2007 - ADOPTING THE WADSWORTH CORRIDOR
SUBAREA PLAN. (To be continued to the March 26, 2007 meeting)
DECISIONS. RESOLUTIONS. AND MOTIONS
Item 3.
Award Contract extension SOQ-06-21 GIS Implementation Phase III,
increasing the contract from $170,420.00 to $325,420.00.
Item 4.
Housing Authority Appointment.
Item 5.
Wheat Ridge Foundation appointment.
CITY MANAGER'S MATTERS
CITY ATTORNEY'S MATTERS
ELECTED OFFICIALS' MATTERS
ADJOURNMENT
~__lIUWtIlIS
CITY OF WHEAT RIDGE, COLORADO
Januarv 22. 2007
Mayor DiTullio called the Regular City Council Meeting to order at 7:00 p.m. Councilmembers
present: Karen Adams, Karen Berry, Dean Gokey, Lena Rotola, Wanda Sang, Larry Schulz,
Mike Stites, and Terry Womble. Also present: Acting City Clerk, Christa Jones; Deputy City
Manager, Patrick Goff; City Attomey, Gerald Dahl; Director of Public Works, Tim Paranto;
Chief of Police, Dan Brennan; staff; and interested citizens.
APPROVAL OF MINUTES OF Januarv 8. 2007
Motion by Mrs. Sang for approval of the Minutes of January 8, 2007; seconded by Mr. Stites;
carried 6-0 with Council members Rotola and Gokey abstaining.
CITIZENS' RIGHT TO SPEAK
There was no one present to speak.
APPROVALO~AGENDA
Motion by Mr. Stites to appoint Michael Snow as the new City Clerk to fill Pam Anderson's
unexpired term through November 6, 2007; seconded by Mr. Womble; carried 8-0.
Mayor DiTullio administered the Oath of Office to newly appointed City Clerk Michael Snow.
Item 1.
CONSENT AGENDA:
A. Payment to Colorado Intergovernmental Risk Sharing Agency (CIRSA)
for 2007 Workers' Compensation Premium in the amount of $333,015 and
2007 Property/Casualty Premium in the amount of $169,536.
B. Approval of the annual Desktop Computer Replacement to Dell
Marketing, L.P. in the total amount of $43,141.96.
CITY COUNCIL MINUTES: January 22, 2007
Page -2-
C. Allocation of $40,000 from the 2007 Capital Improvement Program
Budget to the Wheat Ridge Business District.
D. Motion to cancel March 12,2007 City Council Meeting.
Consent Agenda was introduced and read by Mrs. Rotola.
Motion by Mrs. Rotola to approve the Consent Agenda; seconded by Mrs. Sang;
carried 8-0.
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
Item 2.
COUNCIL BILL 01-2007 - AMENDING CHAPTER 4 OF THE WHEAT
RIDGE CODE OF LAWS CONCERNING THE REGULATION OF
ANIMALS.
Mayor DiTullio opened the Public Hearing.
Council Bill 01-2007 was introduced on second reading by Mrs. Sang, who read the
executive summary. Clerk assigned Ordinance No. 1382.
Chief Brennan presented the staff report and gave Power Point presentation.
Mayor DiTullio closed the Public Hearing.
Motion by Mrs. Sang to approve Council Bill 01-2007 (Ordinance No. 1382) on second
reading; that Section 9 of the Ordinance shall not take effect until Jefferson County
implements a countywide licensing system for dogs and the Intergovernmental
Agreement concerning the use of the licensing program's licensing fees has been
executed by all parties to that agreement, and that the remainder of the Ordinance take
effect 15 days after final publication; seconded by Mr. Stites; carried 8-0.
DECISIONS. RESOLUTIONS. AND \IIIOTIONS
Item 3.
RESOLUTION 04-2007 - AMENDING THE FISCAL YEAR 2007 PUBLIC
WORKS OPERATIONS BUDGET TO REFLECT THE APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION OF $35,000 FOR THE
PURCHASE OF A REPLACEMENT POLICE SEDAN, ALONG WITH
APPROVING THE PURCHASE OF FOUR POLICE SEDANS, ONE
POLICE SUV AND TWO SPECIAL INVESTIGATIONS VEHICLES IN AN
AMOUNT NOT-TO-EXCEED $263,000.00.
Resolution 04-2007 was introduced by Mr. Womble, who read the executive summary.
Motion by Mr. Womble to approve Resolution 04-2007; seconded by Mr. Schulz;
carried 8-0.
CITY COUNCIL MINUTES: January 22, 2007
Page -3-
Item 4.
RESOLUTION 05-2007 - ADOPTING RULES OF CONDUCT
APPLICABLE TO PUBLIC OFFICERS, EMPLOYEES, AND
INDEPENDENT CONTRACTORS WITHIN THE CITY.
Resolution 05-2007 was introduced by Mr. Stites, who also read the executive
summary.
Motion by Mr. Stites to approve Resolution 05-2007; seconded by Mr. Womble and Mrs.
Sang. Mr. Dahl pointed out 2 typos on Page 3 that will be corrected by his Office and a
clean copy will be sent over for signature.
Item 5.
Motion for Ratification of the D.I.R.T. Task Force.
Motion carried 5-3 with Councilmembers Rotola, Adams, and Berry voting no.
Ms. Berry voted no because the Citizens of Wheat Ridge want high ethical standards in
government. This resolution removes limits on gifts to government officials and an
independent ethics commission. This goes back to status quo that was in place prior to
adoption of Amendment 41. City Council policing itself does not qualify as an
independent ethics commission.
Christa Jones read a letter from Robert Osborn, Executive Director of WR2020, into the
record, which supported the Mayor's D.I.R.T. Taskforce.
Motion by Mr. Schulz to ratify the D.I.R.T. Task Force; seconded by Mrs. Sang;
carried 8-0.
ELECTED OFFICIALS' MATTERS
Mayor DiTullio thanked Clerk applicants for their interest in the City and congratulated Michael
Snow on his appointment. He congratulated Rob Osbom, who was appointed to the West
Chamber Board of Directors.
Larry Schulz asked for consensus to bring the following item to a Study Session for discussion:
televise more City meetings, such as perhaps Planning Commission, Board of Adjustment,
Parks & Recreation, etc. Consensus was 8 in favor.
Larry Schulz asked for consensus to bring Mile High Compact to Study Session. Mile High
Compact is a mission statement prepared by the Denver Regional Council of Govemments
some years ago and it basically states that the member governments support smart planning
and smart development of land resources etc. in the DRCOG area. The City of Wheat Ridge
has not yet signed off on that. Consensus was 8 in favor.
Council members welcomed and congratulated Michael Snow as the new City Clerk.
CITY COUNCIL MINUTES: January 22, 2007
Page -4-
Councilmember Berry stated that monthly town meetings will be held the first Saturday of
every month at the Recreation Center during the legislative season. Everybody is invited to
come.
Councilmember Gokey thanked Public Works for their hard work during a very trying winter.
He wondered if we could discuss budgeting a snow removal program for sidewalks at a future
study session.
Councilmember Rotola also thanked Public Works for the great job. She has had phone calls
about passing an ordinance requiring sidewalk shoveling.
Meeting adjoumed at 8:35 p.m.
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Christa Jones, Actingfpty Clerk
\'
APPROVED BY CI~boUNCIL ON FEBRUARY 12, 2007 BY A VOTE OF _ to_
Mike Stites, Mayor pro tem
The PI ",..oJing Minutes were prepared according to ~47 of Robert's Rules of Order, i.e.
they contain a record of what was done at the meeting, not what was said by the
members. Recordings and DVD's of the meetings are available for listening or viewing
in the City Clerk's Office, as well as copies of Ordinances and Resolutions.
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ITEM NO:
I. A,
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE:
February 12, 2007
TITLE:
RAl1J.<lCATION OF THE EXPENDITURE INltlE AMOUNT OF
$51,170.00 TO BRANNAN CONSTRUCTION COMP ANY FOR THE
PURPOSES OF SNOW REMOVAL SERVICES
D PUBLIC HEARING
C8J BIDS/MOTIONS
D RESOLUTIONS
D ORDINANCES FOR 1ST READING (Date:
D ORDINANCES FOR 2ND READING
)
Quasi-Judicial: D C8J
Yes No
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Cit~4
Director of Public Works
EXECUTIVE SUMMARY:.
The Public Works Department contracted with Brannan Construction Company to assist the City with
snow removal during the month of December 2006. Brannan Construction provided 238 hours of
snow removal services for a total of $51,170.00. The City's purchasing policy requires City Council
approval of all expenditures in the amount of $25,000 or more. Due to the emergency nature of this
situation, staff contracted for snow removal services and paid Brannan Construction prior to City
Council approval. For auditing purposes, City Council ratification ofthis expense in necessary.
COMMISSION/BOARD RECOMMENDATION:
None
STATEMENT OF THE ISSUES:
None
ALTERNATIVES CONSIDERED:
None
.FINANCIAL IMPACT:
Funds were available in the 2006 Public Works budget to pay for these services.
RECOMMENDED MOTION:
"1 move to approve the Ratification of the Expenditure in the Amount of $51,170.00 to Brannan
Construction Company for the Purposes of Snow Removal Services."
or,
"1 move to deny the Ratification of the Expenditure in the Amount of $51,170.00 to Brannan
Construction Company for the Purposes of Snow Removal Services for the following
reason( s) "
Report Prepared by: Patrick Goff, Deputy City Manager
Reviewed by: Randy Young, City Manager
,t\ttachments:
1. Invoice from Brannan Construction Company dated 12/31/06
.
CITY OF WHEAT RIDGE
ATTN: RUSS HIGGINS
7500 W 29TH AVE
WHEAT RIDGE CO 80033
INVOICE #:
0605201
DATE: 12/31/06
CONTRACT #: 06052
DESCRIPTION: SNOW REMOVAL DECEMBER 2006
CONTRACT ITEM
UNITS
PRICE PER
UNIT
TOTAL TO DATE
001 SNOW REMOVAL
238 HRS @
215.00
$
51,170.00
TOTAL II.MOUNT DUE:
"
V I, I/V.VU
THANK YOU FOR YOUR BUSINESS
2500EBRANNANWAY DENVER CO 80229
(303) 273-9382 PHONE (303) 273-9354 FAX
ATTACHMENT 1
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ITEM NO: I. ~l
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE:
February 12, 2007
TITLE:
APPROVAL OF THE RENEWAL OF THE 2007 MICROSOFT
ENTERPRISE AGREEMENT IN THE AMOUNT OF $62,887.48
D PUBLIC HEARING
IZI BIDS/MOTIONS
D RESOLUTIONS
D ORDINANCES FOR I ST READING (Date:
D ORDINANCES FOR 2ND READING
)
Quasi-Judicial: D
pdlJdr1,T
Deputy City Manager
IZI
No
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City M~r ~
EXECUTIVE SUMMARY:
Enterprise Agreement (EA) is a program for software licensing which gives Microsoft customers the
ability to acquire Microsoft products with a minimum of effort, amortize the cost, and provide extra
free upgrade benefits. The program is for a three or five year agreement at pricing levels we currently
pay. The renewal period of five years is available after the initial agreement at a reduced cost.
Benefits of EA are enumerated on Attachment One. EA includes Software Assurance (SA).
SA provides upgrades to the newest version of software as it is released for the duration of the
Agreement. Without SA, a new version of the software must be purchased at full cost when a version
upgrade is desired. Attachment Two lists the benefits ofthe SA Program.
Projections have been made based on the premise that a new version of the Microsoft software
becomes available every two years, which is historically valid. In 2007 Microsoft released Windows
Vista and Office 2007 as new products which the city will utilize in the future. Under the EA, savings
will be realized in a three year agreement of$38,777.88 or in a five year agreement of$142,749.43.
By expanding the costs of the initial five year agreement and a five year renewal, this results in a 10
year savings of$375,413.14. The spreadsheets incorporated as Attachment Three defines this savings.
In the EA, there is a 'True Up' provision that is calculated once a year. Usage of additional software
applications are reported and paid for during this period. This simplifies the licensing and
bookkeeping needed to stay current. Licensing compliance information is available over the internet
for ease of administration. In 2005 and 2006 the city did not incur any true up costs and is expected
not to incur any true up costs in 2007.
From an enterprise wide information technology standpoint, there are several provisions of the EA
which wonld make our job easier and keep the City of Wheat Ridge within the letter of the licensing
regulations. Rollout, maintenance, and management of the City's systems would be streamlined.
From a cost and savings standpoint, I would recommend the renewal of the five year plan be adopted
at a cost of$62,887.48 per year. The Cost Distribution as shown in Attachment Three illustrates these
costs. Entering into this agreement will result in no IT budgetary over runs. We will leverage and use
existing Microsoft planned purchases with other software acquisitions to enter into the Microsoft
Enterprise Agreement.
COMMISSION/BOARD RECOMMENDATION:
None
STATEMENT OF THE ISSUES:
Microsoft Annual Software Renewal
ALTERNATIVES CONSIDERED:
Current State of Colorado Microsoft Select Licensing Program
FINANCIAL IMPACT:
Staff recommends purchasing the five year Microsoft Enterprise Agreement in the amount of
$62,887.48 which will save the city $142,749.43 in software licensing over five years. These funds
are budgeted in the 2007 budget.
RECOMMENDED MOTION:
"I move to approve authorization for the City of Wheat Ridge to renew the 2007 Enterprise Agreement
with the Microsoft Corporation in the amount of $62,887.48."
or,
"I move to deny authorization for the City of Wheat Ridge to renew the 2007 Enterprise Agreement
with the Microsoft Corporation for the following reason(s)
"
Report Prepared by: Michael Steinke, IT Manager
Reviewed by: Patrick Goff, Deputy City Manager
Attachments:
I. Enterprise Agreement Benefits
2. Software Assurance Benefits
3. Spreadsheet - 5 Year Enterprise Agreement with 5 Year Renewal Option Savings
070212 2007 EA Request for City COWlcil Action~report form.doc
Enterprise Agreement (EA)
. 3 or 5 year agreement
. Current State Select Contract is 'D' Level pricing. Enterprise
Agreement is Level 'D -15%' and also includes support.
. Annualize License and Software Assurance (SA) costs over the length
ofthe agreement.
. Additional discount of 15% for selecting Desktop Pro (Office Pro,
Windows Operating System, and Core CAL = Desktop Pro)
o Core CAL = Windows CAL, Exchange CAL, System
Management Server CAL, and SharePoint Portal Server CAL
o Synchronized upgrades - simplified licensing
. No product activation
. Secondary use rights
. Downgrade rights
. Additional network deployment tools
. Home use program available
. Employee purchase program available
. E-leaming software included
. Free Office Resource Kit
. True up procedure once a year to stay current with licensing
ATTACHMENT 1
070212 EA Attachment l.doc
Software Assurance (SA)
. New Version Rights DS
. Home Use Program DS
. E-Leaming DS
. Problem Resolution Support S
. Tech Net S
. Extended Hot Fix Support S
. Training Vouchers D
. Windows Preinstall environment S
. Corporate Error Reporting DS
. Employee Purchase Plan D
DS = Desktop and/or Server Products
D = Desktop Products
S = Server Products
ATTACHMENT 2
070212 EA Attachment 2.doc
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5 Year Enterprise Agreement with 5 Year Renewal
,,,,,,"';"',""
:6uantity' Bas~ Cost
"Needed . Pe'r U'nit
'5,V<lrSiori'
Upgrade'
p'er Unit'
Tota{10 '
Year Cost
Per Unit
c-:~~~r; ~:~~:jtS~~~~:d
.' . Unit .;P~,'Unif' 'Year Cost
'Renewal . Extended -
Per Year Total 10 - 10 Year
. .per Unit" , Year Cost Savings
Cluantity,.
Needed
Office Pro Win 32 Listed Languages
Lie 260 $296.94 $1,484.70 $1,781.64 $463,226.40 260 $96.86 $484.30 $125,918.00 $69.76 $216,606.00 $246,620.40
Windows Pro Listed Languages Lie 260 $121.32 $606.60 $727.92 $189,259.20 260 $33.34 $166.70 $43,342.00 $28.52 $80,418.00 $108,841.20
Core CAL Listed Lang Lie 260 $0.00 $0.00 $0.00 $0.00 260 $41.17 $205.85 $53,521.00 $35.04 $99,073.00 $99,073.00
Windows Server CAL 2003
English (per device) 245 $18.79 $93.95 $112.74 $27,621.30 0 $0.00 $0.00 $0.00 $0.00 $0.00 $27,621.30
Exchange CAL 2003 English (per
device) 300 $43.51 $217.55 $261.06 $78.318.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 $78,318.00
System Management Server CAL 0 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Win Svr Std Listed Lang Lie 20 $468.68 $2,343.40 $2,812.08 $56,241.60 20 $208.66 $1,043.30 $20,866.00 $159.86 $36,852.00 $19,389.60
Win Svr Ent Listed Lang Lie 5 $1,522.76 $7,613.80 $9,136.56 $45,682.80 5 $677.87 $3,389.35 $16,946.75 $520.00 $29,946.75 $15,736.05
5M3 Svr Ent Listed Lang Lie 0 $373.66 $1,868.30 $2,241.96 $0.00 1 $166.36 $831.80 $831.80 $127.45 $831.80 $831.80
Exchange Svr Std Listed Lang Lie 1 $455.71 $2,278.55 $2,734.26 $2,734.26 1 $202.87 $1,014.35 $1,014.35 $155.44 $1,791.55 $942.71
SOL Svr Std Listed Lang Lic 1 Proc
SQL CAL 2000 (per device)
Visio Pro Listed Lang Lic
Project Pro Listed Lang Lic w/1
ProjectSvr CAL 5 $523.46 $2,617.30 $3,140.76 $15,703.80 5 $248.96 $1,244.80 $6,224.00 $178.55 $10,687.75 $5,016.05
MSDN EntWin32 Listed Lang Lic 1 $267.61 ~ $1,338.05 $535.22 $535.22 ~ 1 $470.32 $2,351.60 $2,351.60 $650.00 $5,601,60 $5,066.38
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3
30
5
$434.02
$95.02
$262.76
3
30
5
$2,170.10
$475.10
$1,313.80
$2,604.12
$570.12
$1,576.56
$7,812.36
$17,103.60
$7,882.80
$1,388.40
$85.00
$125.02
$6,942.00
$425.00
$625.10
$20,826.00
$12,750.00
$3,125.50
$1,063.85
$0.00
$89.62
$36,783.75
$12,750.00
$5,366.00
$28,971.39
$4,353.60
$2,516.80
070212 Attachment 3 EA Cost Analysis.xls
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ITEM NO:
I. C I
REQUEST FOR CITY COUNCIL ACTION
..
[Ill
COUNCIL MEETING DATE:
February 12, 2007
TITLE:
RESOLUTION 07-2007 - A RESOLUTION AMENDING THE
FISCAL YEAR 2007 BUDGET TO REFLECT THE APPROVAL OF
A SUPPLEMENTAL BUDGET APPROPRIATION FOR Hili
REAPPROPRIATION AND REENCUMBRANCE OF 2006 FISCAL
YEAR ENCUMBERED FUNDS IN THE AMOUNT OF $959,561.72
D PUBLIC HEARING
D BIDS/MOTIONS
I:8J RESOLUTIONS
D ORDINANCES FOR 1ST READING (Date:
D ORDINANCES FOR 2ND READING
)
Quasi-Judicial: D
Yes
-Q~01
I:8J
No
City ti c.su "i
EXECUTIVE SUMMARY:
There were 45 open purchase orders from 2006 that were closed on December 31, 2006. Each
purchase order is associated with a specific project that was not fully completed in the 2006 fiscal
year. The funds which were encumbered for these purchase orders were transferred to the unreserved
fund balance of the relevant fund when the purchase orders were closed. To continue these projects in
2007, a supplemental budget appropriation in the amount of$959 ,561. 72 is necessary to transfer these
funds into specific budget line items in the 2007 Budget.
COMMISSION/BOARD RECOMMENDATION:
Swanhorst & Company LLC, the city's independent auditor, included the following note and
recommendation in their 2004 Audit Management Letter dated March 25,2005:
The City currently utilizes encumbrance accounting. State budget law requires the re-
appropriation of purchase orders and projects for each new budget year. While the
City is a home-rule city and is not required to follow the State law, current practice
throughout Colorado does not include the use of encumbrances. We recommend that
the City consider utilizing generally accepted accounting principles (GAAP) for its
budgeting basis. 1bis will allow the City to use a single basis of accounting and
simplify the budgeting and accounting processes.
City Council accepted the 2004 Comprehensive Annual Financial Report on August 8, 2q05 and
approved a motion to direct staff to implement this recommendation.
STATEMENT OF THE ISSUES:
None
ALTERNATIVES CONSIDERED:
None
,FINANCIAL IMPACT:
A supplemental budget appropriation is requested in the amount of$959,561.72. When the purchase
orders were closed on December 31, 2006 the funds encumbered for those purchase orders were
transferred to the unreserved fund balance in each of the following funds. Therefore, there are
adequate funds in the various unreserved fund balances to meet this request and there will not be a net
negative effect to the unreserved fund balances. The funds will be distributed as follows. A detailed
list of open purchase orders for 2006 is attached.
General Fund
Police Investigation Fund
Capital Investment Fund
Open Space Fund
Municipal Court Fund
Conservation Trust Fund
Total
$249,746.32
$2,046.00
$512,097.36
$35,251.82
$10,328.00
$150.092.22
$959,561.72
RECOMMENDED MOTION:
"I move to approve Resolution 07-2007 - A Resolution Amending the Fiscal Year 2007 Budget to
Reflect the Approval of a Supplemental Budget Appropriation for the Reappropriation and
Reencumbrance of2006 Fiscal Year Encumbered Funds in the Amount of$959,561.72."
or,
"I move to postpone indefinitely Resolution 07-2007 - A Resolution Amending the Fiscal Year 2007
Budget to Reflect the Approval of a Supplemental Budget Appropriation for the Reappropriation and
Reencumbrance of 2006 Fiscal Year Encumbered Funds in the Amount of $959,561.72 for the
followingreason(s) .."
Report Prepared by: Patrick Goff, Deputy City Manager
Reviewed by: Randy Young, City Manager
Attachments:
1. Open Purchase Orders for 2006
2. Resolution 07-2007
02/06/07
po350-1s
16:00:55 FOR:*
AS OF:I2/3l/06
CITY OF WHEAT RIDGE
OPEN PURCHASE ORDERS BY G/L
PO/LINE
01-105-700-750
58076/1
58076/2
58076/3
01-105-700-750
01-117-700-750
58331/1
01-117-700-750
01-117-700~755
58787/1
58794/1
58794/2
01-117-700-755
01-117-800-809
58149/1
01-117 800-809
01-118-800-812
58751/1
01-118-800-812
01-201 800-809
462961/1
462961/2
01-201-800-809
01-204-700-704
58818/1
01-204-700-704
01-204-800-805
58819/1
58850/1
01~204-800-805
01-211-800-809
58796/1
01-211-800-809
01-302-700-750
58459/1
01-302-700-750
01 303-800 807
58667/1
01-303-800-807
01-601-700-750
58830/1
01-601-700-750
01-602-700-750
58601/1
01-602-700-750
01-620-800-812
58744/2
01-620-800-812
ORDERED DESCRIPTION
07/28/05
07/28/05
07/28/05
PROFESSIONAL SERVICES
IMPLEMENTATION OF NRS
10% CONTINGENCY
REIMB IMPLEMINTATION OF NRS
TOTAL
PROFESSIONAL SERVICES
01/18/06 LOGISYS API INTERFACE
TOTAL
12/07/06
12/13/06
12/13/06
09/14/05
11/13/06
01/03/06
01/03/06
12/28/06
12/28/06
12/28/06
COMPUTER SOFTWARE
ACCIDENT EXPORT INTERFACE
PHASE III E CITATION IMPLEMENT
TRAINING FOR IMPLEMENTATION
TOTAL
OTHER MAJOR EQUIPMENT
LOGISYS UPGRADE 2005
TOTAL
BUILDING IMPROVEMENTS
POLICE BOOKING ROOM REMODEL
TOTAL
OTHER MAJOR EQUIPMENT
COMPUTER SOFTWARE
COMPUTER SOFTWARE CONTINGENCY
TOTAL
CONTRACTUAL SERVICES
BOA WHEAT RIDGE MIDDLE SCHOOL
TOTAL
COMMUNICATIONS EQUIPMENT
RADIO SYSTEM - SIGNAL AMP
MOBILE INCIDENT COMMAND POST
TOTAL
OTHER MAJOR EQUIPMENT
12/18/06 FMT 200 HEADSET & ADAPTER
TOTAL
PROFESSIONAL SERVICES
12/12/06 REVISIONS TO W. 33RD AVE
TOTAL
FLEET REPLACEMENT
07/26/05 CHIPPER BOX & INSTALLTION
TOTAL
PROFESSIONAL SERVICES
12/28/06 LEADERSHIP TRAINING
TOTAL
PROFESSIONAL SERVICES
05/30/06 SAFE ROUTES TO SCHOOL GRANT
TOTAL
BUILDING IMPROVEMENTS
10/26/06 ANDERSON BLOG ROOF REPLACEMENT
TOTAL
OPEN QTY
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1.00
1.00
1. 00
1. 00
1. 00
22.00
OPEN AMT
.00
9,248.96
.00
9,248.96
4,800.00
4,800.00
2,390.00
30,767.00
1,960.00
35,117.00
15,064.65
15,064.65
.00
47,300.11
47,300.11
1.00
3,000.00
3,000.00
Page
JPave1
1
ORIG AMT VENDOR NO/NAME
23266 WINSTON ASSOCIATES
23266 WINSTON ASSOCIATES
23255 WINSTON ASSOCIATES
4,800.00 23225 DYNAMIC IMAGING SYSTEMS, I
21582 LOGISTIC SYSTEMS, INC.
21582 LOGISTIC SYSTEMS, INC.
21582 LOGISTIC SYSTEMS, INC.
21582 LOGISTIC SYSTEMS, INC.
29696 IBEC CONSTRUCTION
21582 LOGISTIC SYSTEMS, INC.
21582 LOGISTIC SYSTEMS, INC.
22880 PERICLE COMMUNICATIONS CO.
22233 VARIOUS VENDORS
22233 VARIOUS VENDORS
6,908.00 23477 PFcomac
7,000.00 23044 CARTER AND BURGESS, INC
15,800.00 22947 O.J. WATSON EQUIPMENT, INC
4,500.00 29724 ACHIEVEMENT CONSULT & TRAI
46,521.00 29588 LIVEABLE COMM SUPPPORT CTR
14,944.50 23248 INDEPENDENT ROOFING SPECIA
ATTACHMENT 1
1.00
1.00
30,000.00
35,468.00
65,468.00
6,908.00
6,908.00
1. 00
3,129.60
3,129.60
1. 00
15,800.00
15,800.00
1.00
4,500.00
4,500.00
1.00
6,521.00
6,521.00
1.00
14,944.50
14,944.50
304,353.00
30,435.00
7,950.87
4,780.00
41,720.00
1. 960 .00
77 ,144.00
.00
.00
12,000.00
50,911.22
61,109.00
3,000.00
30,000.00
35,458.00
02106/07
po350-1s
16:00:55 FOR:*
AS OF:12131/06
CITY OF WHEAT RIDGE
OPEN PURCHASE ORDERS BY GIL
PO/LINE
01-624-800-812
58744/1
58744/3
01-624-800-812
TOTAL 01
17-202-650-660
58751/2
58751/3
17-202-650-660
TOTAL 17
30-302~800-833
57814/1
5781412
30-302-800-833
30-303-800-840
58445/1
58445/2
30-303-800-840
30-303-800-842
58431/1
30-303-800-842
30~303-800-843
57845/1
57845/2
5784513
58443/1
58443/2
58450/1
30-303-800-843
30-303-800~846
57829/1
5782912
57829/3
571181/1
30-303-800-846
30~303~800-851
57819/1
30-303-800-851
30-303-800~884
58434/1
58434/2
30-303-800~884
30-610-800-811
57837/1
57837/2
58238/1
58680/1
58680/2
30-610-800-811
ORDERED DESCRIPTION
10/26/06
10/26/06
GENERAL FUND
11/13/06
11/13/06
POLICE INVEST. FUND
06/16/05
06/16/05
07/26/06
07/26/06
BUILDING IMPROVEMENTS
SENIOR CENTER ROOF REPLACEMENT
CU"'~-"-.,,,,=,~Y
TOTAL
OPERATING SUPPLIES
INCLUDES 10% CONTINGENCY
ADD DOOR CHANGE TO REMODEL
TOTAL
MISC DRAINAGE IMPROVE ENGINEERING
2005 DRAINAGE IMPROVEMENTS
DRAINAGE IMPROVEJ,-v~'~-"-L''''='~Y
TOTAL
STREET IMPROVEMENTS STREET
2006 MISC STREETS PROJECT
CONTINGENCY
TOTAL
MAINTENA
1.00
1.00
KIPLING PEDISTRIAN IMPROVEMENTS
OS/26/06 23 PED LIGHTS/49TH & 170
TOTAL
01/24/06
01/24/06
01/24/06
07/26/06
07/26/06
08/10/06
08/09/05
08/09/05
08/09/05
01/03/06
YOUNGFIELD ST. WIDENDING PROJECT
YOUNGFIELD IMPROVEMENT DESIGN
CONTIGENCY
ADDITIONAL CONSULT SERVICES
YOUNGFIELD ST. IMPROVEMENT
CONTINGENCY
CONSULT/PROSPECT POND REHAB
TOTAL
46 AVE ESTRS/CARR (PHASE 2)
ESTES-CARR IMPV PROJ/PHASE II
ESTES-CARR CONTINGENCY
ADDITIONAL FUNDS
46TH AVENUE DESIGN CONTRACT
TOTAL
PUBLIC IMPROVEMENT PROJECTS
04/26/05 COOT COSTS/CABELA'S PROJECT
TOTAL
04/17/06
04/17/06
11/23/05
11/23/05
11/17/05
08/14/06
08/14/06
PREVENTATIVE MAIm STREET
06 CONCRETE REHAB PROGRAM
06 CONCRETE REHAB/CONTINGENCY
TOTAL
MAINTENAN
1. 00
1. 00
CITY HALL IMPROVEMENTS GENERAL
CITY HALL/AC,PD COMM,ROOF REPL
CITY HALL IMPROV /CONTINGENCY
BLDG SECRUTIY PROJECT
INTEGRATED SECURITY SYSTEM
CONTINGENCY
TOTAL
OPEN QTY
OPER
1. 00
1. 00
1. 00
1.00
1.00
OPEN AMT
1. 00
1. 00
14,944.50
3,000.00
17,944.50
249,746.32
1.00
1.00
546.00
1,500.00
2,046.00
2,046.00
1.00
1.00
.00
4,527.47
4,527.47
8,155.31
35,249.97
43,405.28
1. 00
84,297.02
84,297.02
1. 00
1. 00
1. 00
1.00
1. 00
1.00
.00
9,447.16
3,705.90
.00
117,710.24
698.59
131. 561. 89
1.00
1.00
1.00
1.00
.00
35,294.48
710.00
8,031.47
44,035.95
1. 00
39,320.00
39,320.00
.00
9,455.39
9,455.39
19,580.28
54,475.00
73,000.00
.00
7,954.08
155,009.36
Page
Jpavel
2
ORIG AMT VENDOR NO/NAME
14,944.50
3,000.00
9,802.00
1,500.00
88,750.20
8,875.02
352,499.64
35,249.97
23248
23248
1.,~.u"",""~,,,,,,~
ROOFING SPECIA
ROOFING SPECIA
29696 IBEC CONSTRUCTION
29696 IBEC CONSTRUCTION
23000 SCOTT CONTRACTING INC
23000 SCOTT CONTRACTING INC
23417 CONCRETE CONSTR SPECIALIST
23417 CONCRETE CONSTR SPECIALIST
84,297.02 22791 XCEL ENERGY
342,640.00
35,000.00
15,200.00
1905,015.47
190,501.55
15,720.00
696,347.00
69,634.70
710.00
36,601.84
23511 FELSBURG HOLT & ULLEVIG
23511 FELSBURG HOLT & ULLEVIG
23511 FELSBURG HOLT & ULLEVIG
23000 SCOTT CONTRACTING INC
23000 SCOTT CONTRACTING INC
23511 FELSBURG HOLT & ULLEVIG
20452 NEW DESIGN CONSTRUCTION
20452 NEW DESIGN CONSTRUCTION
20452 NEW DESIGN CONSTRUCTION
23135 SEAR BROWN
120,000.00 3460 COLO DEPT OF TRANSPORTATION
155,158.00
15,515.80
544,746.00
54,475.00
80,000.00
189,219.00
18,922.00
29582 BRANNAN CONSTRUCTION
29582 BRANNAN CONSTRUCTION
23493
23493
22233
29650
29650
J.C. BROOKS & CO
J.C. BROOKS & CO
VARIOUS VENDORS
NETVERSANT
NETVERSANT
02/06/07
po350-1s
16:00:55 FOR:*
AS OF:12/31/06
CITY OF WHEAT RIDGE
OPEN PURCHASE ORDERS BY G/L
PO/LINE
30 610-800-872
58442/1
30-610-800-872
TOTAL 30
ORDERED DESCRIPTION
AERIAL PHOTO/GIS UPDATES
06/26/06 GIS IMPLEMENTATION PHASE III
TOTAL
CAPITAL PROJECT FUND
32-601-800-862
58172/1
58707/1
32-601-800 862
TOTAL 32
33-109-700-783
58868/1
33-109-700-783
TOTAL 33
10/05/05
09/12/06
OPEN SPACE FUND
PARKS IMPROVE & DEVELOP PARKS &
CL CREEK TRAIL III/CONTINGENCY
BRIDGE RE-OECKING IMRPOVEMENTS
TOTAL
COURT $4 EXPENSES
12/28/06 VIDEO ARRAIGNMENT PROJECT
TOTAL
MUNICIPAL COURT FUND
54 601-800 862
58748/1
58877/1
54-601-800-862
54-601-800-877
58434/3
58434/4
58445/3
58445/4
54-601-800-877
TOTAL 54
10/30/06
12/28/06
04/17/06
04/17/06
07/26/06
07/26/06
PARKS IMPROVE & DEVELOP PARKS &
CREEKSIDE RESTROOM DESIGN
STEVENS ELEMENTARY PLAYGROUND
TOTAL
OPEN QTY
REe
1.00
1. 00
REO
1. 00
1. 00
OTHER PROJECTS PARKS & RECREATION A
06 CONCRETE REHAB/ALT U 1. 00
06 CONCRETE REHAB/ALT#l CONTIN 1.00
MISC STREETS/PARKS 1.00
CONTINGENCY 1.00
TOTAL
CONSERVATION TRUST FUND
*** GRAND TOTAL ***
OPEN AMT
1.00
485.00
485.00
512,097.36
28,000.00
7,251.82
35,251.82
35,251.82
1. 00
10,328.00
10,328.00
10,328.00
32,750.00
111,329.00
144,079.00
.00
2,627.02
.00
3,386.20
6,013.22
150,092.22
959,561.72
Page
JPavel
3
ORIG AMT VENDOR NO/NAME
170,420.00 29613 FLATIRONS SURVEYING, INC.
28,000.00
17,400.00
23000 SCOTT CONTRACTING INC
22847 J-R ENGINEERING
10,328.00 22233 VARIOUS VENDORS
32,750.00
111,329.00
47,764.00
4,776.40
40,446.17
4,044.62
29692 ROOT ROSENMAN ARCHITECTS
7370 JEFFERSON COUNTY SCHOOL
29582 BRANNAN CONSTRUCTION
29582 BRANNAN CONSTRUCTION
23417 CONCRETE CONSTR SPECIALIST
23417 CONCRETE CONSTR SPECIALIST
RESOLUTION 07
Series of 2007
TITLE:
A RESOLUTION AMENDING 111,E FISCAL YEAR
2007 BUDGET TO REFLECT THE APPROVAL OF
A SUPPLEMENTAL BUDGET APPROPRIATION
FOR THE REAPPROPRIATION AND
REENCUMBRANCE OF 2006 FISCAL YEAR
ENCUMBERED FUNDS IN THE AMOUNT OF
$959,561.72
WHEREAS, the City's independent auditor has recommended that the City
utilize generally accepted accounting principles (GAAP) for its budgeting basis which
requires all encumbrances to expire at year end; and
WHEREAS, 45 open purchase orders from 2006 were closed on December 31,
2006; and
WHEREAS, to continue these projects in 2007 a supplemental budget
appropriation is necessary to transfer the funds from unreserved fund balances to specific
2007 Budget line items;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado, as follows:
A. The City of Wheat Ridge fiscal year 2007 Budget be amended
accordingly, specifically transferring a total of$959,561.72 from the
following unreserved fund balances to specific 2007 Budget line items as
detailed in the attached spreadsheets:
General Fund
Police Investigation Fund
Capital Investment Fund
Open Space Fund
Municipal Court Fund
Conservation Trust Fund
Total
$249,746.32
$2,046.00
$512,097.36
$35,251.82
$10,328.00
$150.092.22
$959,561.72
DONE AND RESOLVED THIS
day of February 2007.
Jerry DiTullio, Mayor
ATTEST:
Michael D. Snow, City Clerk
ATTACHMENT 2
ITEM NO: I, 1),
-
REQUEST FOR CITY COUNCIL ACTION
~...~."
~r':''"__,). <'. "~:;{q[.l!<
,j~i.'~,%", ~:":,;' '>. -E9
COUNCIL MEETING DATE:
February 12, 2007
TITLE:
RESOLUTION 08-2007 - A RESOLUTION AMENDING THE
FISCAL YEAR 2007 GENERAL FUND BUDGET TO REFLECT
tHE APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIATION IN THE AMOUNT OF $11,999 FOR THE
PURCHASE OF CHANNEL 8 COMMUNITY BULLETIN BOARD
SOFTWARE LICENSES AND RENEWAL OF THE ANNUAL
MAINTENANCE AGREEMENT FOR THE COMMUNITY
BULLETIN BOARD EQillPMENT
D PUBLIC HEARING
D BIDS/MOTIONS
[8J RESOLUTIONS
D ORDINANCES FOR 1ST READING (Date:
D ORDINANCES FOR 2ND READING
)
Quasi-Judicial:
f)II1:bA~~
Deputy City Manager'
D
Yes
[8J
No
City~~
EXECUTIVE SUMMARY:
The Channel 8 Community Bulletin Board is essential to providing timely and useful information to
residents about City services and programming. In order to continue to provide high quality
information on the Channel 8 Community Bulletin Board, staff is requesting approval of a
supplemental budget appropriation in the amount of $5,208 to purchase two additional Channel 8
Symon Software Design Licenses. These licenses will be utilized by the Public Works Department as
well as the Police Department.
In addition, the proposed supplemental budget appropriation includes approval of funding to cover
renewal of the 2007 maintenance contract with Symon Communications to support the Channel 8
community bulletin board software and equipment which totals $6,791. Our current maintenance
contract is up for renewal at the end of June 2007.
The supplemental budget appropriation consists of transferring a total of$ll ,999 in Public Education
Government (PEG) fee revenues from the General Fund undesignated reserves to the Administrative
Services Budget. The current balance of PEG fee revenue is $78,361.24, which does not include
fourth quarter PEG fee revenue from 2006. The City receives appwAimately $42,000 annually in PEG
fee revenues to support maintenance and equipment for Channel 8.
COMMISSION/BOARD RECOMMENDATION:
No Commission or Board recommendation is necessary.
STATEMENT OF THE ISSUES:
Per the City's Franchise Agreement with Comcast, PEG fee revenues may only be utilized to support
equipment and maintenance associated with the operation of Channel 8. It is important to note that
PEG fee revenues cannot be co-mingled with other General Fund revenues and is intended solely to
support Channel 8 operations. Staff finds the proposed supplemental budget appropriation to be
consistent with the purchooin2 guidelines as noted above and recommends approval ofthe proposed
request.
ALTERNATIVES CONSIDERED:
There are no alternatives for Council consideration pertaining to the requested funding.
FINANCIAL IMPACT:
The requested amount ofthe supplemental budget al'l'wl'~;ation is $11,999.
RECOMMENDED MOTION:
"1 move to adopt Resolution 08-2007 - A Resolution Amending the Fiscal Year 2007 General Fund
Budget to Reflect the Approval of a Supplemental Budget Al'l'wl'~;ation in the Amount of$ll ,999 for
the Purchase of Channel 8 Community Bulletin Board Software Licenses and renewal of the Annual
Maintenance Agreement for the Community Bulletin Board Equipment."
or,
"1 move to table indefinitely Resolution 08-2007 - A Resolution Amending the Fiscal Year 2007
General Fund Budget to Reflect the Approval of a Supplemental Budget Appropriation in the Amount
of$II,999 for the Purchase of Channel 8 Community Bulletin Board Software Licenses and renewal
of the Annual Maintenance Agreement for the Community Bulletin Board Equipment for the
followingreason(s) "
Report Prepared by: Heather Geyer, Assistant to the City Manager
Reviewed by: Patrick Goff, Deputy City Manager
/hmg
Attachments:
1. Resolution 08-2007
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION 08
Series of 2007
A RESOLUTION AMENDING THE FISCAL YEAR 2007 GENERAL
FUND BUDGET TO REFLECT Hili APPROVAL OF A
SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT
OF $11,999 FOR THE PURCHASE OF CHANNEL 8 COMMUNITY
BULLETIN BOARD SOFTWARE LICENSES AND RENEWAL OF
ItlE ANNUAL MAINTENANCE AGREEMENT FOR THE
COMMUNITY BULLETIN BOARD EQUIPMENT
WHEREAS, the City Council recognizes the Channel 8 Community Bulletin Board as
an important communication tool in informing the community about City programming and
services; and
WHEREAS, the use of PEG Fees can only be utilized for equipment needed for
operating Channel 8; and
WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be
effected by the City Council adopting a Resolution.
NOW, THEREFORE, BE IT RESOL YED by the City Council of the City of Wheat
Ridge, Colorado, as follows:
A. The City Council authorizes the purchase of Channel 8 Community Bulletin
Board Software Licenses and the Renewal of the Annual Maintenance Agreement
for Community Bulletin Board equipment.
B. The City Council authorizes the transfer of $11 ,999 from the General Fund
undesignated reserves to account 01-111-700-704 and amending the 2007 fiscal
year budget accordingly.
DONE AND RESOLVED THIS 12th day of Februarv 2007.
Jerry DiTullio, Mayor
ATTEST:
Michael D. Snow, City Clerk
AT I ACHMENT 1
~~' 'H&ir"
k "
- Q
o m
C'OLOR~Q9
ITEM NO: --' IE,
REQUEST FOR CITY COUNCIL ACTION
~5""'~
~~
COUNCIL MEETING DATE:
February 12, 2007
TITLE:
RESOLUTION 09-2007 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO
ADOrHl~G AN INTERGOVERNMENTAL AGREEMENT WnH
THE JEFFERSON COUNTY SCHOOL DISTRICT, NO. R-I, FOR
THE INSTALLATION OF A RADIO BI-DIRECTlONAL
AMPLIFIER AT WHEAT RIDGE MIDDLE SCHOOL
o PUBLIC HEARING
o BIDS/MOTIONS
C8'J RESOLUTIONS
o ORDINANCES FOR 1 ST READING (Date:
o ORDINANCES FOR 2ND READING
)
Quasi-Judicial:
o
Yes
C8'J
No
i1p,IP~~(I{OJL
Daniel Brennan, Chief of Police
~'rct
City Mana~ 0
EXECUTIVE SUMMARY:
The City of Wheat Ridge and Jefferson County School District No. R-l have jointly determined that
the installation of Bi-Directional Amplifier (BDA) to increase radio signal strength in the Wheat
Ridge Middle School in the interest of public safety communication is beneficial to the City,
Community and the School District. The District is required to have an Intergovernmental Agreement
(IGA) in place to permit the installation of equipment at Wheat Ridge Middle School.
COMMISSION/BOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
The City is currently in the RFP bid process to select a vendor for equipment and installation ofthe
BDA at the Wheat Ridge Middle School. This IGA addresses the project installation, responsibilities
and obligations, conditions, title and term and termination.
ALTERNATIVES CONSIDERED:
1. Do not install a BDA in Wheat Ridge Middle School. This alternative is not recommended due to
the adverse impact it would have on public safety radio cornmunications within the school.
2. Install the BDA in Wheat Ridge Middle School.
FINANCIAL IMPACT:
Funds for this project have been budgeted.
RECOMMENDED MOTION:
"1 move to adopt Resolution 09-2007 - A Resolution of the City Council ofthe City of Wheat Ridge,
Colorado Adopting an Intergovernmental Agreement with the Jefferson County School District, No.
R-I, for the Installation of a Radio Bi-Directional Amplifier at Wheat Ridge Middle School."
or,
"1 move to table indefinitely Resolution 09-2007 - A Resolution of the City Council of the City of
Wheat Ridge, Colorado Adopting an Intergovernmental Agreement with the Jefferson County School
District, No. R-I, for the Installation of a Radio Bi-Directional Amplifier at Wheat Ridge Middle
School for the following reason(s)
"
Report Prepared by: Larry Stodden, Communications Manager
Reviewed by: Daniel Brennan, Chief of Police
LS:DB
Attachments:
1. Intergovernmental Agreement
2. Resolution 09-2007
cc: Randy Young, City Manager
Gerald Dahl, City Attorney
R-I School District
070212 WRMS BDA CAF 2-7-07.doc
AGREEMENT
THIS AGREEMENT is made and entered into this day of
2007 by and between the CITY OF WHEAT RIDGE, a municipal corporation of the
State of Colorado, hereinafter referred to as the "City," and JEFFERSON COUNTY
SCHOOL DISTRICT NO. R-1, a quasi-municipal corporation of the State of Colorado,
hereinafter referred to as the "District."
RECITALS
1. The City and the District have jointly determined that the Wireless Network
Antenna Installation at Wheat Ridge Middle School Project (the "Project") is beneficial to
the City, Community and the District.
2. To help insure public safety, the City has determined that a Wireless Network
Antenna is required to provide better and more efficient network connectivity for certain
City services.
3. Subject to the terms and conditions set forth below, the District will allow the
installation by the City of an antenna at Wheat Ridge Middle School and the placement
of wireless network equipment in the school communications room for the public
purpose of improving City communications related to public safety.
NOW, THEREFORE, in consideration of the premises, the mutual agreements
herein contained, and subject to the terms and conditions hereinafter stated, it is hereby
understood and agreed by the parties hereto as follows:
1. THE PROJECT:
The "Project" as used herein, refers to the Installation of a Wireless Network Antenna
and associated equipment at Wheat Ridge Middle School.
ATTACHMENT 1
2. COORDINATION AND LIAISON
A. The City's Police Chief is vested with the City's authority to act on behalf of
the City under this Agreement. The City may change its authorized representative at
any time by providing written notice to the District of such change. The District's
Director, Facilities Maintenance, is assigned by the District to act on behalf of the
District under this Agreement. The District may change its authorized representative at
any time by providing written notice to the City of such a change.
B. The function of the City liaison will be to work with the District representative
and jointly ensure compliance of Project installation and operation within the terms of
the Agreement.
3. PROJECT-RELATED RESPONSIBILITIES:
A. The City shall use its best efforts to fulfill all the conditions outlined below.
The District will cooperate with the City, by providing all documents and other
information necessary for the Project. The District hereby grants permission for the City
to enter upon the premises of Wheat Ridge Middle School for the purposes of
completing the Project, including installation and maintenance and for the Project
materials, including wiring, conduits and antenna to be located at Wheat Ridge Middle
School as described herein.
B. Installation
1. The City shall supply and pay for a mutually agreed-upon contractor to
install the antenna and related equipment according to the following specifications:
2. The Contractor will:
a. Make a penetration through the metal fan parapet wall at the
location of the existing abandoned weather station mast as indicated by
attached drawings.
20f6
Weatherproofing of the penetration shall consist of a mastic sealant at
point of entry through the horizontal metal fan parapet wall.
b. Mount antenna on the outside of metal parapet fan ventilation wall
with Unistrut. (Note here; there is an existing abandoned weather station
mast and cable that can be removed and the donor antenna mounted in
the same manner.) All bare metal to be primed with metal primer and
painted to prevent staining.
c. Route a #10 AWG copper grounding conductor from the metal
parts supporting the antenna through the roof penetration and immediately
to the ground bus bar supplied by the City's contractor. (Note here we
have called out for a surge arrestor and coaxial cable ground to be tied to
same buss bar) The ground buss bar will be terminated to building steel.
Terminate both ends of the wire with approved fittings as required by
National Electrical Code (NEC) Articles 810.15 and 810.21 (F) and (H).
d. Route a coaxial cable from the antenna through the roof
penetration. Inside the building, route the cable above finished ceilings
and strap to building steel or install cable supports.
e. Ground the outer conductive shield of the coaxial cable to building
steel as required by NEC Articles 810.3 and 820.33.
f. Will terminate the coaxial cable in equipment maintained by the
City.
g. It is expected that all work be performed and completed during the
period from March 26 through April 2nd as the students will not be in the
facility on these date.
h. Contact Smiley Perez at 303-982-2505 [or other contact person]
upon completion and schedule an acceptance inspection. Acceptance of
the installation shall not be unreasonably withheld by the District.
30f6
i. The District will supply existing 120 volt power.
C. The District does not by this Agreement assume any obligation to procure,
install, operate, or maintain the Project. All construction, installation and maintenance
work shall be performed at the City's sole cost and expense and in a good and
workmanlike manner. .
D. The City of Wheat Ridge Police Department will have access to equipment
during normal site operation hours of Monday through Friday from 8:00 a.m. to 4:30
p.m., September to May after first signing in at Wheat Ridge Middle School's
administrative office and informing such office personnel of their presence and purpose
for being in the building. The City should contact the District's Maintenance Dispatcher,
303-982-2242 to arrange summer access.
E. The City shall operate and maintain the improvements in accordance with
established District policy and National Electric Code for electrical equipment for the
useful life of the improvements.
F. The City understands that the Project is on the grounds of a public school
facility, and expressly agrees that it will construct, install, maintain and operate the
Project in a manner that does not interfere with or otherwise disturb the District's
programs and/or operations. The City represents and warrants that the equipment it
installs in conjunction with the Project shall pose no threat to the health or safety of
students, District employees or members of the community who may use the facility.
G. The City shall operate the Project in a manner that will not cause
interference to Wheat Ridge Middle School or the District. All operations of the Project
by the City shall be in compliance with all Federal Communications Commission
("FCC") and other applicable laws and regulations. The District reserves the right to
install and use any equipment deemed necessary to further its public education
purposes.
40[6
H. The City agrees that it will not use, generate, store or dispose of any
Hazardous Material on, under, about or within Wheat Ridge Middle School or any other
property of the District in violation of any law or regulation.
I. Title to the Wireless Network Antenna and associated equipment installed
at Wheat Ridge Middle School shall be held by the City and shall remain the City's
property and are not fixtures. The City has the right to remove the Antenna and
associated equipment at its sole expense on or before the expiration or earlier
termination of this Agreement; provided however that the City shall repair any damages
to the school caused by such removal and shall restore the premises to the condition
existing prior to installation, ordinary wear and tear excepted.
J. The City and District shall indemnify, defend and hold each other harmless
from any and all costs (including attorney fees) and claims of liability or loss which arise
in connection with the Project. This covenant does not apply to any claims arising from
the sole negligence or intentional misconduct of the indemnified party. Notwithstanding
the foregoing language of this Paragraph, the indemnity obligation of either party shall
not be greater than allowed under Colorado law, and in no event shall either party be
deemed to have agreed to indemnify, defend or hold harmless the other inconsistent
with any rights or protections afforded under the Colorado Governmental Immunity Act,
or to otherwise waived any rights or obligations under the Colorado Governmental
Immunity Act
K. This Agreement does not create any rights in any individual or entity not a
party to this agreement.
L. This document constitutes the entire agreement of the parties. Any
amendments to this Agreement shall be in writing.
4. TERM AND TERMINATION: The term of this Agreement shall commence upon
final execution of the Agreement for a term often (10) years. The obligations of the
parties are subject to annual appropriation of funds, to the extent necessary to fulfill
such obligations. No multi-year fiscal obligation within the meaning of Colorado
50f6
Constitution Art. X Sec 20 is created hereby. The Agreement is renewable if agreed to
by the City and the District.
A. The Agreement can be terminated by either party upon a 30 day notice.
B. In the event the City cannot fulfill its obligation to complete the Project
stated in the Agreement, the Project and Agreement will be void. The District will
under no instance be responsible for fulfilling the terms of the Agreement if the City is
unable to do so.
CITY OF WHEAT RIDGE
JEFFERSON COUNTY SCHOOL
DISTRICT No. R-1
By:
By:
Mayor, City of Wheat Ridge
Executive Director, Facilities
Management
APPROVED AS TO FORM BY SCHOOL DISTRICT'S ATTORNEY
Caplan and Earnest LLC
By:
60f6
RESOLUTION 09
Series of 2007
TITLE:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEAT
RIDGE, COLORADIO ADOPTING AN INTERGOVERNMENTAL
AGREEMENT WITH THE JEFFERSON COUNTY SCHOOL DISTRICT,
NO. R-t, FOR THE INSTALLATION OF A RADIO BI-DIRECTIONAL
AMPLIFIER AT WHEAT RIDGE MIDDLE SCHOOL
WHEREAS, in 2006 the City Council of the City of Wheat Ridge approved funding for
the installation of a Bi-Directional Amplifier (BDA) at the Wheat Ridge Middle School located
at 7101 West 38th Avenue.
WHEREAS, the Bi-Directional Amplifier (BDA) will be utilized to increase radio signal
strength to enhance radio communications for public safety within the Wheat Ridge Middle
School.
WHEREAS, the Jefferson County R-I School District requires an Intergovernmental
Agre!lment (IGA) with the City of Wheat Ridge for the installation of the Bi-Directional
Amplifier (BDA) at the Wheat Ridge Middle School.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Wheat
Ridge, Colorado, as follows:
The Mayor and City Clerk are hereby authorized and empowered to execute the
Intergovernmental Agreement betWeen the City of Wheat Ridge and the Jefferson County
School District No. R-I for the installation of a Bi-Directional Amplifier at the Wheat
Ridge Middle School
DONE AND RESOLVED TillS 12th day of Februarv 2007.
Jerry DiTullio, Mayor
ATTEST:
Michael D. Snow, Acting City Clerk
ATTACHMENT 2
E)
~ "'/
~ "
- Q
o m
cbl.OR"f>9
ITEM NO:
~,
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE:
February 12, 2007
TITLE:
RESOLUTION 06-2007 - A RESOLUTION ADOPTING Tllli
WADSWORTH CORRIDOR SUBAREA PLAN
IZI PUBLIC HEARING
o BIDSIMOTIONS
IZI RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:
o ORDINANCES FOR 2ND READING
)
Quasi-Judicial: 0 IZI
Yes No
!latA ~~
Community Development Director
~~" 'rq
Ci~ Mallft~r (\
EXECUTIVE SUMMARY:
The Plan was prepared by Winston and Associates and Community Development Department staff
during the last year. Wadsworth Boulevard was selected as one of the first subarea planning efforts
because of the need to define a roadway design and right-of-way needs for property owners and future
developers as they considerredevelopment along the corridor. It is also important for the City to have
an adopted Plan for Wadsworth Boulevard prior to CDOT beginning any studies regarding the
widening of the roadway.
The 2000 Comprehensive Plan references the unadopted 1999 Wadsworth Boulevard Corridor Plan
regarding improvements to Wadsworth Boulevard. The Subarea Plan envisions a multi-way boulevard
as the future roadway design, with mixed uses of higher densities adjacent to the corridor transitioning
out to lower densities to be compatible with the surrounding single-family neighborhoods.
Adoption of the Subarea Plan would supercede the Comprehensive Plan for this area of the City.
Planning Commission recommended continuance ofthe Plan for one month.
Adoption of the subarea plan implements Council's strategic goal of preparing for growth and
opportunities.
COMMISSION/BOARD RECOMMENDATION:
At a February 1, 2007, the Planning Commission recommended continuance of the Plan for one month
to address the following issues:
· Reformat the main document to move the Policies and Actions forward in the Plan and place
background information such as the planning process in the Appendix.
· Expand the discussion of how the various frontage road intersection alternatives would operate
and consider other alternatives not presented in the Plan.
· Clearly map how the proposed right -of-way width of I 62 feet would impact existing buildings
on Wadsworth Blvd.
· Provide discussion and a map of how Wadsworth Blvd. would operate between 38th Ave. and
26th Ave., specifically in tenus of roadway width.
STATEMENT OF THE ISSUES:
Council received a copy of the Wadsworth Corridor Subarea Plan in their January 25 packet.
The existing Comprehensive Plan recommends improvements based on the 1999 Wadsworth
Boulevard Corridor Plan. These recommendations are not consistent with CDOT's future plans for
widening Wadsworth Blvd. CDOT must consider locaIly adopted plans when preparing
Environmental Impact Statements (EIS). An EIS would be required for Wadsworth Blvd. since
federal funds would be used for roadway improvements. Approximately $30 million has been
aIlocated in CDOT's long range plan for the widening of Wad worth Blvd. from 1-70 to 36th Ave.
Landowners along Wadsworth Blvd. have shown interest in redeveloping their properties. A
chaIlenge has been the uncertainty of how much right-of-way would be needed for future roadway
improvements. The Subarea Plan recommends a maximum roadway width which provides guidance
to property owners and potential developers as they look at redevelopment plans. CDOT and City
Public Works staff were involved in the development of the concepts in the Subarea Plan.
AL TERNA TIVES CONSIDERED:
Several alternative roadway and land use scenarios were investigated during the public workshops.
FINANCIAL IMPACT:
There is no financial impact to the City as a result of adopting the Plan.
RECOMMENDED MOTION:
"I move to continue Resolution 06-2007 and the public hearing concerning the Wadsworth Corridor
Subarea Plan until the March 26,2007 City Council meeting."
Attachments:
1. February I, 2007 Planning Commission Minutes
Report Prepared by: SaIly Payne
Reviewed by: Alan White
CITY OF WHEAT RIDGE PLANNING COMMISSION
Minutes of Meeting
February 1, 2007
1. CALL THE MEETING TO ORDER
The regular meeting of the Wheat Ridge Board of Adjustment was called to order
by Chair WESLEY at 7:00 p.m. in the City Council Chambers of the Municipal
Building, 7500 West 29th Avenue, Wheat Ridge,
Commission Members Absent:
2. ROLL CALL
Commission Members Present:
3.
:.i,::j-{
h,
" J\!ah Whft~;;;@oinmunity Development
~lrector I'
'$~lly Payne, Senior Planner
.A:W:l"yazzeri, Recording Secretary
Staff Members Present:
4.A.GENDA
, ".,,'.
. 'WW,!lS moved by
STErWART to ap
unariiijiolJs1y. .
er McMILLIN and seconded by Commissioner
agenda as presented. The motion passed
S. MINUTES
It was move<!/by Commissioner PLUMMER and seconded by Commissioner
STEWART to approve the minutes of December 7, 2006 as presented. The
motion passed with Commissioners CHIL VERS and SCEZNEY abstaining
and Commissioner SPANIEL absent.
6. PUBLIC FORUM
There was no one present to address the Commission at this time.
Planning Commission
February 1, 2007
-1-
AITACHMENT 1
7. PUBLIC HEARING
A. Case No. WPA 06-03: Wadsworth Corridor Subarea Plan
The case was presented by Sally Payne. She entered the following document into
the record: letter dated February 1, 2007 and signed by Robert J. Osborn,
Executive Director of Wheat Ridge 2020 expressing support of the Wadsworth
Corridor Subarea Plan. She introduced Jeff Winston of Winston and Associates.
Jeff Winston
Winston & Associates
4696 Broadway, Boulder, CO
Mr. Winston reviewed the Wadsworth Corridor
process involved in formulating the Plan.
,"1i, ,'"
Commissioner PLUMMER stated that he"
should be amended to incorporate the ;;;i.. .. a Plail
the Subarea Plan not take priority over the",
like the plan to address more specifics like Ii
responded by saying that the <temprehensive p'
the Subarea Plan which is an att~~)?,tto take the g
detail. The subarea plan approaq!i"~~~'(!qJlPted by
with the NRS. :.:.;~t"
He expresse cern that
"",':/">"
.:ve Plan. He:~ould also
itaHons. Jeff Winston
more general in nature than
I plan and supply more
J:oUncil in conjunction
, .,i',".:'?-,,"\.
'w_,._.. ;,.",,':'
Commissioner gIffi..J,(s asked ifitwould be J;iecessary to wait for CDOT to
rebuild Wad~~prth b~~'proceeding'\Vith the Plan. Jeff Winston replied that if
the plan isad6~l~g, somnirroperty owners along Wadsworth could proceed to
redevelop, cons6Qt\!eItI_l?;.!gts, etc\ while waiting for the CDOT process
beca1.l~~ifur.~.}"ouJ(fl!ll~~= irtfOtln@t1.IDBil'egarding setbacks, etc. and could begin to
cr~ate thefrQJlt!l;1;;e rO!r~ti
-,......-.... ---,---,'--,-,'--,'--."-
. ...... .-.-
'<5glJllllissioner CFlIkVERS".llSked if there is a budget for this project and what
reVi;il;\\lE streams wrll:~e avililable. Jeff Winston replied that a cost estimate has
not ye~"\:1.EEn establi~ged. Most of CDOT' s budget has to do with property
acquisitl6\]'{Lill1d they' currently have just under $14 million budgeted for this
project. He~~~trd.that there are a number of different funding sources that could
be used such (!sDRCOG, city matching funds, and tax increment financing.
Since this is about ten years out, it is difficult to know exactly at this time. It is
anticipated that infill development will result in increased sales tax for the city.
Commissioner BRINKMAN commented that she lives within the boundaries of
this plan and has attended all the meetings regarding this plan. She expressed
concern about the structure of the plan. The City Council and property owners
need to look at the plan and know immediately what they are to do. Presenting
alternatives before showing the preferred plan seems questionable and, further,
policies and actions should be included at the beginning of the plan. She
Planning Commission
February 1, 2007
- 2-
questioned the reasons for narrowing Wadsworth between 28th and 32nd when
counts show that traffic flows are stronger than areas farther down. She
commented that she thought it is a great plan but was concerned about how it's
laid out. She wants actions that people can take and use to move forward. Jeff
Winston explained that they wanted to present the history of formulation of the
plan. He agreed that Commissioner BRINKMAN's points were well taken and he
thought they could still tell the story while providing some of the meat up front.
Commissioner SCEZNEY complimented Winston & Associates for the process
and all the work that has gone into developing the plan. Hy,eid express concern
about the increased density of businesses along a one-llWJ.I}ldop road and one lane
of parking. He also expressed concern about the int~~~~~!ion plans. Jeff Winston
explained that the frontage road would be supple1J1@$te(j;t~}i:illane behind the
properties between 44th and 38th Avenues. Th7re''Yvould B~:~"everal ways of
getting in out and out. :11;'4.. "~;:ir
In response to a question from Comm'
experience in other cities has shown that
densities.
er SCE~EY, Mr. Wili$t?~stated that
en~oH;as worked wiJ1ihigher
::':..""" ,'.'
Commissioner McMILLIN ag1i~wq};h!"re is a need 't the plan commenting
that a simple idea is ea.sier to cotll;ifit@Pi!tlO' than a Ion :6rt. He asked the
reason for recommending that WlllJ,swoftn,1\J~'~~~reas 0 four lanes rather than
having six continug11,.~ lanes throu -\thiiy>Je:~t~inston stated that CDOT is
not concerned lj;!iiuli, . . g six Ian. ough W)):eat Ridge. He explained that a
huge amoun affic ought ontO adswortb. from 38th and 44th Avenues.
-'-"'OCo_._.,-'-'
.,.en~edjiitat there is a big problem in getting
J~l'!~1!f6ading up major intersections. He asked if
onsidered to enter the frontage road. Jeff Winston
. were considered, but the difficulty lies in getting
ed to a book, The Boulevard Book, which
es of intersections.
:,'c:'
co~iss~'iilPyr STI;i'W ART commented that she would like to see some type of
commitmefit,::tw,!lB;W~uld keep density ranges from going higher because she
believed citizJ[s favored a mid-range density. Jeff Winston replied that he is
envisioning tlln to thirty years down the road. There is a trend toward urban
living and he wanted to allow for those types of density to happen if the market
was there. Commissioner STEWART agreed with others on the Commission that
the plan should include a very short synopsis of history and place the focus on
action.
Commissioner BRINKMAN stated that she was averse to pointing out actual
businesses in document.
Planning Commission
February 1, 2007
- 3-
Chair WESLEY expressed appreciation for all the work done by Winston &
Associates and city staff in preparing this plan, especially in the area of involving
the public in the process.
(Chair Wesley declared a brief recess at 8:23 p.m. The meeting was reconvened
at 8:34 p.m.)
Chair WESLEY invited public comment at this time.
Todd Hammond
7630 W. 39th Avenue
Mr. Hammond expressed appreciation for the opportunities for public
participation in the development of the plan. He a~~ed hQ"" ;wning would be
affected. Alan White stated that zoning would notpe affect~~,.immediately. The
city will work with property owners in the create sonieJiMrprlay zoning that
would create some flexibility for things as shared parking,'te1ilyction in
landscaping standards, etc. These not be accd~I14~hed by
this plan. {iF
Mr. Hammond asked where b).!ses would Winston stated that if there
. is bus rapid transit on W adswd~i~!;,,,,,?uld probab " on through travel lanes.
Bus pullouts could be created in':W\;~~il\ln~j,!i:~ strip. It,,~Sb possible that slow-
moving buses could travel on frontage rb~\f$!"Mr. Han,iliIond also commented that
parking plans seem to be a little optimi~tic.
,tfil~l::l'l~,i;:ilitb ;. .'
Mr. Hammo
that the doe'
from the city's'
sked rill~pight's presentation was on website. Sally Payne stated
is on . web site but a link can be created to the presentation
Ote.
~I:!'alin )>ea~.lll!ip.
lU95 Wadswort\lBoule
'~Peannan owns,'l:be W :g'feed store on 3-Acre Lane. He stated that he was
SUP:P911ive of the pr~. However, he did express concern about eliminating 3-
Acre D~\: and ma~j.the following comments: There are about 200 cars and
trucks ad~'%iJhat ~~~\i:his access. Trucks coming in on 42nd A venue and going out
on 3-Acre D!lJ:l~~$';ideal. Eliminating 3-Acre Lane would also present serious
safety issues ~'Vcausing commercial traffic to merge with Wilmore Davis school
traffic on Yarrow Street. There is a large amount of traffic coming from the Big
Lots parking lot making it almost impossible to turn left to go south on
Wadsworth. Exiting onto 38th Avenue to go south on Wadsworth is equally
difficult. He was not in favor of moving the light to 41 st Avenue which would
necessitate removing the park and a business.. He asked that consideration be
given to leaving the light where it is. He also expressed concern about planting
trees between the street and businesses that would eventually block out signage
and visibility for the businesses. He believed that planting trees 40 feet apart is
too close. He suggested other types of vegetation or planting trees farther apart.
Planning Commission
February 1, 2007
-4-
Jeff Winston stated that a road is shown that comes out of central park with a light
at 41 st Avenue. Part of the parking lot would be used to make the park larger than
the present one.
Alan White stated that moving the signal is a carry-over analysis from the 1999
plan. Rationale for moving the signal is to address congestion on this area of
Wadsworth caused by the traffic light in its present location which makes it
difficult to get signalization progression. Progression would work better if the
light is located at 41 st Avenue.
.-f'?:
Jeff Winston explained that it would be possible to ge.ti;q:om 41st Avenue to 44th
Avenue via a new lane. There could even be a de9illilt€~lW1e for certain types of
vehicles. He stated that another reason to mo,:,,!: th~.light t04~;t~ Avenue is that 3-
Acre Lane is about two blocks long while 41~lj:!li&xeftue is all&'" ;9 blocks long.
The plan points out that there is still time ~o figure this out.
Commissioner BRINKMAN commentedj~Ii!:' i
destination business, training customers to ,",
than adjusting the plan for on\!siestination bus'
opens at 8:00 a.m., students s1iq!U~Re in school b
';'!~~:dil;'
"i",',"
Mr. Pearman responded that if aYa;;:~~'~~~~ption i&.A:hade, it will open the
entire area for .. ..' ....::..i:j1.;ilWtt..
Roger Loec
4599 Carr'
Mr. Loecher ex .that thi~.plan would take out 15 to 25 feet of
com,w~yi~space ....... J;pnd made the following comments: We want
t21keep oiit'de.stjJptio sses and also capture the 44,000 cars that go by
"" ery day. We:cp1;Ild a re shoppers if we don't give up that amount of
ercial spacetWrees d hamper business by lessening visibility. The
fro,ge road and tr~:mc speed have not been properly addressed. There is no
fundingset aside fo~lthis. The $14 million set aside by CODT will probably only
pay for i'es~acin~'~f'W adsworth, so the cost will be borne by the developers.
Parking behi~'glltores is not practical. Development on the west side of
'i/ th t
W adsworth ~j'11 be between 44 and 3 Acre Lane and not 41 s Avenue. The plan
lists thirty businesses as major retail competition on Wadsworth. Fourteen of
those business are already gone and that happened in nine years. It's important to
consider what is happening today rather than planning 15-20 years down the road.
We have no idea what design concepts will be 20 years from now. We have to
make the right decision for our children and grandchildren.
Louise Turner
11256 W. 38th Avenue
Planning Commission
February 1, 2007
- 5-
Ms. Turner expressed concern about density of structures and asked if anyone had
calculated how many additional units would be put into Wheat Ridge in this area
and made the following comments: Wheat Ridge already has a high number of
high density rental units and this plan would most likely result in more high
density rental units. Putting housing into commercial areas lessens quality oflife.
If we are going to revise density of this area, we need to think about how many
units we are going to cram in. Changes in the Comprehensive Plan involve much
public input and she was sorry to see something as major as this go to Planning
Commission in one meeting and then on to City Council one meeting. It is very
disturbing that references are made to amending the charter, Row houses four
stories high would be in violation of the charter. Parkjp,g"ir[t;Jlilck of buildings is
not feasible. Surveys have shown that citizens want~9'\~~ep the quality oflife
preserved in Wheat Ridge. She hoped that consid~ratiolrwould be given to long
standing feelings of citizens.
Nancy Snow
11155 West 40th Avenue d~;\li:;
~,. ",%'<.)$:,<, ..
Ms. Snow agreed with Ms. Turner's comrfi~ts. S4~'iexpressed about the
planned width of the road and made the folld' 'icomments: This plan calls for
business on the bottom with re~idential on the t d she believed that new
urbanism is a fad. It also doesfiJt,.fit \JVhat she rem red as a direction for
reducing density in the city and 'iris' .' nate to se ,,'''go the other way. She
was in favor of the plan to provid'~J identillJPfinprovements throughout
the city. She understood the city ~\llPt\;d)]ess Al~lilihits but more single family
residential ho . Ian will n~'lltfract famll1~s. She didn't agree with the
rationale for. r e . There is ''i!,\?t enough space for all the retail space that
is planned.' ';l;l;llestio whether thetl1;~\JV urbanism with commercial on the
bottom and resid~~,g:,j:pp woulcli~ork in Wheat Ridge like it does in
downtown.p~nve~, . e te~lite~aiiy sports, cultural and restaurant venues.
She expresseq;9~trag . ,\\9,ut increasing density and increasing height limits for
lmildings. SheWIl'lld lik'1l~'~l\ve all references to changing the charter removed
freill the plan. siB~ this pl~'involves major changes, she would like to see a
city.wide meetingsi1:hilar t5 those when Comprehensive Plan was changed.
Chair w'F;f'lf~N as:~ed if there were others present who wished to address the
Commission;0\Hl'trring no response, he closed the public comment portion of the
meeting.
In response to a question from Commissioner BRINKMAN, Alan White stated
that this case is scheduled to go before City Council on February 12, 2007.
Commissioner PLUMMER stated that he would vote against the plan because he
was not satisfied with all parts of the plan. The plan needs more work and he
doesn't see support from the community. IfC.470 is extended we have been told
it would take some traffic from Wadsworth. He didn't agree with taking 162 feet
Planning Commission
February 1, 2007
-6-
fram the city far samething that might happen in 5-20 years. He did nat like the
idea afthis plan superseding the Camprehensive Plan.
Cammissianer CHIL VERS expressed cancern that many questians haven't been
answered. He asked ifl62 feet was really necessary. JeffWinstan replied that is
necessary and it is feasible because the majarity ,of businesses an Wadswarth have
parking in frant ,of them and parking lats will be substituted far the frantage road.
This allaws a greater density ta happen in the setback area. Wadswarth widening
is likely ta impact businesses in any event.
Cammissianer BRINKMAN stated that she supparts th5l$plilliin general but has
cancerns abaut the farmat ,of the plan as it is present~$Y t naw. There are a
presently a lat ,of vacant properties in this area tha,t!F€a. d same help. She
stated she was in favar afthe plan in cancept b,l;1r~ould n ',Je far it ta ga ta
City Cauncil in its present farmat. j$\@1t$, . 'Sf;:"
Cammissianer SCEZNEY stated that l;ll<lEml'O had i
campleteness. While the cancepts are intri".'
cancerns related ta issues ,of capacities, dens
secandary streets. He stated lj,e, wauld nat be a
.:"<,,','
ues with the pllffiillS ta its
prthwhile, he,:expressed
ters~ctians and impact an
suppart it at this time.
tMs){}
Cammissianer McMILLIN rec~'~~dii'j~lM'!ier time "ere was a request ta
declare Upham Street as blighted!tQ m~~iR': far bi.. ax develapment and
made the fallawin camments: ~Ie,iib' ffiVlTIs is a better plan, he didn't
ve an ta thl'la'llxt stage.'e didn't think the plan
r ,of Wheaf"iRidge but addresses a rather isalated area ,of
cted by traffi~:/:While he wauldn't agree ta increased
. greeabt~it& creating a packet dawntawn at the
'slrable rentals clase ta transit and shapping
'ty and passibly hasten the demise ,of undesirable rental
",poncern abaut haw the frantage roads wauld wark.
e a c 111 part ,of the plan that needs more study. He wauld
,ce to'allaw mare study.
,;:~,W
.\!,'~+ :,#,'
Cammi~Si~~trr ST~~ ART expressed cancern abaut the passibility ,of changing
the chartei'~~~F;)than finding ather ways ta address changes and made the
fallawing caIj?ments: Narrawing a partian afWadswarth daes nat seem ta make
sense. She was alsa cancerned abaut the impact an praperty ,owners behind the
cammercial develapment in this area as well as density in the future.
Cammissianer WESLEY cammented that there is an immediate need ta address
issues on Wadswarth and this dacument addresses a lat ,of thase needs and made
the fallawing wu..uents: Camprehensive plans are mare general plans far the
entire city. Subarea plans are a little mare mature and mare specific in nature.
This plan allaws far fluctuatian in the immediate and lang term where we get an
idea ,of where we want ta ga. He agreed that it needs a little mare wark and
Planning Cammissian
February I, 2007
-7 -
would be in favor of continuing it for more discussion. Although it's hard to
project what will happen in twenty years, he thought a frontage road would work.
Access issues need to be addressed and we should have cohesive lanes through
Wadsworth. He commended those who have done so much work to get us to this
point but he didn't feel comfortable in passing it at this time.
Alan White commented that this plan is intended to be a guiding document and
presents a vision that is possible for Wadsworth and made the following
comments: The 1990 plan shows a very narrow right-of-way that wouldn't work
if CDOT comes through and wants six lanes. What we art) trying to do with the
162- foot plan is that if you redevelop your property wit4Jhese.setbacks there
wouldn't be any taking of your structure by CDOT. 17hb other major
consideration concerns how businesses can survive6n Wadsworth. Discussions
ofthe frontage road concept have been taking~1a:ct) for thepa,llt nine months and a
definite solution has not yet been determineg,jW!\'W,l:; thought itb~st..to get the
.:,,<, ""'-c """':">~:_
concept down on paper and then continuX::lwbrking on it. A widUlii~t 162 feet is a
bare minimum for a major arterial. TQ41!iintinue this case to allow _~. r study of
"'''''''':::<'~''". ',.,(:.:,<::::;
a frontage road would probably take two Y~llrS, butwel1ave alternatjv~s in the
plan. We have suggested that traffic engine' . iredio study how frontage
roads would fit into Wadswo~: Any follow-u+t~jons will be taken by City
Council, and Planning Commissiop.'s suggestions~~~j~e taken into consideration.
It is up to City Council to decidewheth~;tl1e chartern~~p to be amended. This
is being proposed as an amendmeb.t to th~\l1~~B;ehellsive Plan to deal with
specific issues alon Wadsworth Bq~lXWiifd to4t~l~.the city deal with some of the
owners who w~t'. what to d~iit6 improvy.their properties and not be
impacted b~'.illQrre wi g. We thiilltwe've addressed that question and, in
working witll."'~"20 in varioust!i!l:~etings, have come up with a shared
vision for what ii . Wadswsrlli can become in the future.
".,..".-,:,
,<,,-,-,
an White and proposed that the plan be adopted in
Is, policies and recommendations. There is
at the document.
Jeff Winstoullgreed
.the sense of concept, vi
flell,ibility to go back and re
:':": '-'
C01~~'~~fner Mc~~tLIN asked if approval of the plan would limit the frontage
road to th.q~xthree~lternatives contained in the document. Alan White replied
that he didll~:1!.tffigK so stating that there are probably alternatives that no one has
considered at ij11is time. All of these concepts can be tweaked. Commissioner
McMILLIN commented that he would still like to see a little more study on
frontage road access before approving it at this time.
In response to a question from Commissioner McMILLIN, Alan White stated that
there are presently no redevelopment plans for this portion of Wadsworth.
Jeff Winston suggested that the plan presents alternatives to six lanes down
Wadsworth with acel/decellanes in order to have more than a super highway
through Wheat Ridge and have a dynamic downtown area.
Planning Commission
February 1, 2007
- 8-
Commissioner CHIL VERS commented that it was not appropriate for the
Commission to design a frontage road, but he would be in favor of postponing
sending this to City Council until it has been reworked in this area and is more
like what the Commission wants.
In response to a question from Commissioner PLUMMER, Alan White replied
that Boston Market and Walgreens would not be in the right-of-way.
Commissioner PLUMMER commented that it would remove some of their
parking. He stated that he had a problem with the whole plan which seems like a
bunch of platitudes with no specifics.
,f0'i?~:-'-"'-'~-'\\..
Commissioner BRINKMAN commented that she W"'I>jJ1,~t sure'what a continuance
would achieve. Although there are concerns among'~hi'O$lp:unissioners, there is
room for changes and she would not vote again,stl~: Shecavti9ned against
throwing the baby out with the bath water. :iIH\)l< ", i1;,
/'::'~i:5&~~
Commissioner McMILLIN asked if th~t~was a map that shows ili~~IDpact of a
162-foot right-of-way on existing busineSS I . <.,'te referred ~Uh to page 59
. of the plan that shows it. Commissioner Me pressed concelTI that there
was no legend or caption on t4emaps and he d1 hink the plan was ready for
adoption. ")1;j!ih.,<'
Jeff Winston commented that the~Omri1i~~~~~~~:p~~~'~ere well taken.
However, he stated that the C0mm1j!si9nls coric~)could be conveyed to the City
Council. A fe\'{,chlll)g~and editing:~ifu take pl:Je'before it gets to City Council.
He commen'''' at he\Yll1ntS Commis~ioners to be comfortable with the plan.
Commissioner
Commissipll, come
$\':I1:3~1.d likeWsee changes made and have the
nSensuS;Q.y~ore passing it on to City Council.
;:j1!f;t;{'-'---""'---""';J-t::lG::;J;:~i:g;t::"!'
f\~ommissione?i~'(ifEZN tat\)o that he liked the concept and would be in favor
i'&l~oving on iftll.1:)~Omml~~~6n's concerns are passed on to City Council. He
dl3filliliye concern t4~~it is almost like approving a draft document
Wt>t, ,,'::';,_,
-.--.....-,.,......., ..
CommlS:st~.l.:t\er STEWART commented that there are good concepts in the plan
but would"i~~J9see a presentation that is more succinct and explains the vision
and how to getthere.
Chair WESLEY commented that while we know it is a general document, it does
lead to apprehension and feels like approving a draft document. He presented the
following options: (1) move for denial; (2) approve it as it is; (3) approve with
recommendations; or (4) continue the matter.
It was moved by Commissioner McMILLIN and seconded by Commissioner
CRIL VERS to continue this case until March 1, 2007 with the following
recommendations:
Planning Commission
February 1, 2007
-9-
1. Edit the main document, making it shorter and putting the action
plan up first. Place discussion of the process in the appendix so that
action plans and how we got there can be given more clearly to store
owners on Wadsworth.
2. Conduct more intensive discussion of the issue of entering and exiting
the frontage roads including all available options that have been used
in other places including the pros and cons.
3. Include a map in the main document that clearly shows how widening
would affect existing buildings.
4. Further consideration would be given in the dOCJlment for the needs
and options for expanding Wadsworth southllf!iliis.area to the Wheat
Ridge city line.!fK
\~-
/~y '''''::'3Pi,'
Commissioner BRINKMAN offered the foll~wfiig friell.q)yamendment: On
February 15, Planning Commission will ~~~"",the docunient and work with
staffto incorporate Commission conce T" for presentation fti.!;jilty Council on
March 1. The amendment was acct;l'l y Coiq~ssioner MC~'IN.
'~i':'\~,:,:
The motion passed 6-1 with Commissione' .
Commissioner SPANIEL ab~llnt.
LEY voting no and
8. CLOSE THE PUBLIC HEARI!~l~'
Chair WESLEY closed the public:p.earifi~,
,:::$'
9. OLD BUSINEi$fl!l'!!f\'!),
There was nqiW'Ci busifilh.
-''''>C_'_'_','_'_'_._'_
''''--'-',-'-'-,
10. NEW BUSINES
/'i';'::::'i<
ioners that a joint Colorado AP AlDRCOG training
'ssion members is scheduled for March 10, 2007.
ested in attending, they should contact Alan.
e;.{loo adV1~~qCo '.
session for1';~llPPing .
Jf Commissio~llr.~ are i
i;in.
;.:;".",,:.,... .,:,.,.."
11. ADJOU~MENT',=
>;+'-:.'
-<-:'''iii
It was mov~~;J?yiCommissioner PLUMMER and seconded by Commissioner
STEWART {"lldjourn the meeting at 10:15 p.m. The motion passed
unanimously.
Scott Wesley, Chair
Planning Commission
Ann Lazzeri, Secretary
Planning Commission
Planning Commission
February 1, 2007
-10-
~~' ~HE., ~,
~ a
- ~
U M
C'OLOR,h.W
ITEM NO:
3.
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE:
February 12, 2007
TITLE:
AWARD CONTRACT EXTENSION SOQ-06-21 GIS
IMPLEMENTATION PHASE ill, INCREASINGltlJ<.; CONTRACT
FROM $170,420.00 TO $325,420.00
o PUBLIC HEARING
[8] BIDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:
o ORDINANCES FOR 2ND READING
)
Quasi-Judicial:
o
Yes
[8]
No
-c~
Director of 'public Works
~ C;>.J<C-/)
City Mana~ ~
EXECUTIVE SUMMARY:
The City has substantially completed the original scope of Phase III as recommended by the
Geographic Information System (GIS) Master Plan in 2005 to develop a fully operational platform as
identified by all City Departments. This project consisted of the assembly of the base map. As a result
of this project, the City GIS system was created and is in operation. Also included in this project was
the research and field work necessary to convert the current City right-of-way mapping to a form
compatible to one common to the Denver Region. All tasks identified in the original scope of work are
completed except for the conversion of approximately 50% of the right of way map. The right-of-way
map conversion work was initially underestimated by Staff.
The Public Works Department has completed the negotiation process to retain Flatirons, Inc., the
current consultant, to complete the right-of-way conversion work. The consultant has demonstrated,
through this project, to have the necessary experience and flexibility to perform the work. They have
developed a good relationship with City staff in meeting project objectives and provided the City
guidance throughout the project to ensure a sucessful GIS system. Staff has determined that the City
will secure a substantial savings from this contract extension with Flatirons, Inc.
A contract extension is requested to authorize Flatirons, Inc. to convert the remaining portion of right -
of-way maps for use with the new GIS system. The current contract is recommended to increase from
$170,420.00 to $325,420.00 (an additional $155,000). The Purchasing Office has reviewed this
request and recommends the amendment based on the consultants performance, familiarity of the
project, funding, timelines and no increase in their hourly rates.
COMMISSION/BOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
The right-of-way conversion will allow the GIS base map to situate on the State Plain Coordinate
System. The right-of-way will serve as a crucial foundation layer to the GIS system. This layer will
provide the necessary reference to many geographic layers of information such as infrastructures,land
parcels, property lines, boundaries and many more. The City, for many years, has used a local
coordinate system for right-of-way reference. The utilization of a local coordinate system has restricted
the City from sharing vital information with the County, other cities, and the State.
It was discovered during the course of the original Phase III scope that substantial work is necessary to
convert all of the sections of the right-of-way to the new coordinate. Approximately 50 percent of the
section was completed under the original scope with the original contract funding and the remaining
50 percent is recommended to be completed via contract extension. This work includes, but is not
limited to, field survey, map and database preparation and GIS system support. Staff determined that a
contract extension with Flatirons, Inc. is cost-effective for the City by avoiding start up costs, such as
legal necessity of verification process, calibration and right-of-way research. In addition, Flatirons, Inc.
has offered attractive rates to provide further savings to the City.
ALTERNATIVES CONSIDERED:
No award of the contract extension and the remaining right-of-way conversion work associated with
GIS Implmentation Phase III will be accomplished by new contract.
FINANCIAL IMPACT:
Funding for this program has been approved as the Aerial Photography/GIS Updates line item of the
2007 Capital Improvement Program budget in the amount of $200,000.00.
RECOMMENDED MOTION:
"I move to award the contract extension, in the amount of $170,420.00, for SOQ-06-2l, the GIS
Implementation Phase III, to Flatirons, Inc. of Boulder, Colorado for a not to exceed total contract
amount of$325,420.00.
I further move that all costs associated with this contract be paid from account number 30-610-800-
872, and that these funds be encumbered for the length of the project in accordance with Ordinance
#787, 1989 Series."
or,
"I move to deny award of contract extension of SOQ-06-21 the GIS hnp1ementation Phase III for the
followingreason(s)
"
Initiated by:
Report Prepared by:
Reviewed by:
Steve Nguyen, Engineering Manager
Tim Paranto, Director of Public Works
Linda Trimble, Purchasing Agent
Attachments:
1. 2007 Capital hnprovement Program Description
2. Flatirons, Inc. Proposal
070212 SOQ-06-21 CAP - GIS Phase 1II Contract Extension clean.doc
~..,,,\.
:.c.,' .
OR
Capital Investment Program
The main lobby of City Hall will be remodeled to improve its appearance and functionality.
The driveway and parking lots at City Hall were evaluated in 2004 and found to have substantial
damage and inadequate drainage and sub grades. Replacement of the pavement was proposed in
phases over two years. The main driveway and west parking lot were repaired in 2006.
Reconstruction of the west parking lot is scheduled for 2007.
2.
Telephone System Replacement
2007 Budget: $325,000
Description: Anew Voice over Internet Protocol (VoIP) phone system will be purchased and
installed citywide. The estimated cost of this project will include hardware, software and support. A
VoIP telephony solution allows for a greater return on investments by adding new advanced
features, consolidating support, converging to the telephone-data network, and centralizing
configuration and administration; all in an effort to increase productivity without adding additional
staff.
Justification: The existing voice mail Mitel Mail application, hardware and operating system that
service both City Hall and the Recreation Center are no longer supported by Mite!. It is inevitable
that the current phone system be replaced as it has undergone two major upgrades in 1999 and
2003 and has reached its full capacity and functionality. The skeleton of the system currently in use
has been in place since the late 1980's.
3.
GIS Updates
2007 Budget: $200,000
Description: GIS aerial and topographic maps will be developed. The street rights-of-way
layer will also be created in phase I.
Justification: There is great need to develop a GIS for use by all departments in the City. The
GIS will be a valuable aid in advancing work and responding to requests for information from
the public.
197
ATTACHMENT 1
Flatirons, Inc.
3825 Iris Ave, SuiteIOO
Boulder, CO 8030I
wwwJlatsurv.com
January 19,2007
Jonathan Reynolds, PE
City of Wheat Ridge PW Eng Dept.
7500 W 29th Ave
Wheat Ridge, CO 80033
RE: GIS Implementation Project Phase 111- Third Effort
City of Wheat Ridge
Jonathan Reynolds,
On behalf of Flatirons, Inc., I am pleased to present this proposal for surveying services for the Third
Effort of the GIS Phase III hnplementation Project referenced above. This Third Effort proposal for Phase
III is designed to complete the remaining incoinplete items from the Second Effort in the most cost
effective manner possible, completing Phase III of the City's GIS implementation project. The scope of
work and amounts for the Third Effort are set forth herein. Any tasks not included in the scope of work can
be completed at the rates shown on the attached rate schedule.
We can begin work on this project immediately upon receipt of authorization to proceed.
If you have any questions or comments, please feel free to call me at 303-443-7001.
Sincerely,
Chad McFadden
Project Manager
CMc/CMc
ATTACHMENT 2
Phone (303)443-7001
www.flatsurv.com
Fax (303)443-9830
Flatirons, Inc. .
Surveying, Engineering & Geomatics
3828 Iris Avenue, Ste 100
Boulder, CO 80301
www.flatsurv.com
A. CLIENT:
City of Wheat Ridge
FI JOB NO.: 06-50,874
7500 W 29th Ave
Wheat Ridge, CO 80033
PHONE:
(303) 235-2863
FAX: (303) 235-2857
B. PROJECT or LOCATION:
City of Wheat Ridge
C. SERVICES PROVIDED: This is a CON1RACT between Flatirons Surveying, Inc. CFD and City of
Wheat Ridge (CLIENT) for the following professional services:
1. The primary goal of this scope of work is to revise the existing City Half-Section Right of Way (ROW)
maps. Flatirons, Inc. is to p",{'v.m fieldwork as necessary to revise the location of information contained
within existing Half Section maps as necessary to match the New City Datum. Information from each
Half Section Map shall align with information on adjacent Maps within standard survey accuracy
tolerances. The estimated cost to revise each flalf Section map is based on the completion of 14 Half-
Section maps completed under Second Effort.
Based on available data at this time, Flatirons, Inc. estimates the average cost per Half Section Map
revision to be $8,000 to $8,500 each. All remaining Half Section maps will be revised in this Task: 21N,
21 S, 22S, 23N, 23S, 24N, 24S, 25N, 25S, 26N, 26S, 27N, 28N, 28S, (total of 14).
_ New City Datum: The Farnsworth Group determined the coordinates for the new city datum during the
City GIS Implementation Project- Phase I, by multiplying the Colorado Central Zone State Plane NAD83
Coordinates by the inverse (1.00025226062) of the Combined Factor and truncating 1,000,000 from the
Northing Coordinate and 3,000,000 from the Easting Coordinate. Under the First Effort ofthis Project,
Flatirons, Inc. has verified and accepted the conversion factor which is to be used for this Task.
2. The revised Half-Section ROW Maps from Task # I above shall be signed and sealed by a Professional
Land Surveyor licensed in the State of Colorado. Additional drafting is to be p".fv'll.ed by the City to
correct labels, leaders and details. Flatirons, Inc. will provide detailed direction to the city's drafting
technician. Flatirons, Inc. will complete all fieldwork and drafting tasks before July 15, 2006 (based on a
February I start date). The revised Half-Section ROW Maps can only be signed and sealed once the City
has completed its drafting tasks. Once prepareo, the Half-Section mapping shall be delivered to the City
digitally, in AutoCAD V. 2007, using the current AutoCAD layering and title block conventions as
specified by the Public Works Engineering Division.
3. Prepare two separate citywide maps in AutoCAD digital and Mylar@hardcopyformatswhich accurately
show all public ROWand associated ROW centerlines as provided by the city, and be based upon the
ROW positions as determined by the Half-Section Map revisions, completed using record information,
field measurements of ROW, and/or field locations of ROW monuments; one map shall be in NAD83/92
State Plane coordinates and the other created using the New City Datum. Included shall be the grid to
ground and ground to grid conversion factors, and the geographic point of reference for the conversion to
the Modified State Plane (New City Datum) map.
4. Convert the citywide ROW map in NAD83/92 State Plane coordinates from AutoCAD DWG format to
ArcGIS 9X format and load into the (ArcSDE) citywide Main Geodatabase created under Phase three
Phone (303) 443-7001
Fax (303) 443-9830
Flatirons, Inc.
Surveying, Engineering & Geomatics
3828 Iris Avenue, Ste 100
Boulder, CO 80301
www.jlatsurv.com
Second Effort. This will include the Right-of-Way and the following 9 easement layers:
1. EASE-Access
2. EASE-Denver Water
3. EASE-Det
4. EASE-Drainage
5. EASE-Irrigation
6. EASE-Sidewalk
7. EASE-Streetscape
8. EASE-Trail
9. EASE-Tsig
5. Create all associated metadata for the citywide ROW map feature classes utilizing the FGDC ESRI
metadata template. This file shall be the only AutoCAD file converted by Contractor to GIS format. The
data shall not require changes or cleanup prior to loading into ArcSDE. If the data requires additional
cleanup Ci1y staff shall perform this. Ci1y staff has chosen to reconcile discrepancies with its data on a
case-by-case basis. The contractor shall not reconcile data. Contractor shall populate all of the required
Metadata fields identified in the FGDC ESRI format. The ci1y staff shall populate any additional fields.
6. Create a complete tabulation of all ROW centerline intersection points in the new Ci1y Datum and a GIS
layer with attributes, adhering to the existing Ci1y numbering format. The ROW intersection points are to
be delivered on hardcopy, digital spreadsheet format, and a GIS layer with attributes. Such points shall not
be monumented in the field nor actual physical locations. They shall be tabulated for the purposes of GIS
and NOT surveyed. The spreadsheet will not contain metadata. Attributes shall be provided by the ci1y.
7. Assist the Ci1y by providing professional GIS system management and support services on an as needed
basis during final implementation of Phase ill. Services shall include but not be limited to:
a. Assist the Ci1y IT Department in system construction, and establishing a SQL Server
configuration necessary to accept the GIS Phase ill Third Effort Project data.
b. Provide professional GIS consultant services for ArcGIS 9.1 and ArcSDE Advanced
Spatial Data Server software previously installed on existing Ci1y hardware, and configure
for use with Microsoft SQL Server.
c. Assist in the importation of all new data into Ci1y Geodatabase. Assist in converting
existing Geodatabase data from ArcGIS 9.1 to 9.2 formats, ifnecessary.
d. Provide GIS user and GIS specialist level training on various subjects as requested by the
Ci1y. The topics may include: ArcGIS, ArcSDE, ArcPad, GPS data collection, creating
templates, data conversions and data integration.
8. Install and implement a Virtual Server for the Ci1y. This will facilitate a safe testing environment before
changes to the ci1y GIS get moved to production. It will eliminate downtime due to unforeseen errors. The
Ci1y shall pay for all software costs.
9. Provide a written summary report of the Project defining tasks completed, problems encountered,
recommended additional tasks.
10. Create a GIS procedures manual with the Ci1y GIS mapping and GIS data management standards.
Phone (303) 443-7001
Fax (303) 443-9830
Estimated Total Cost: (see attached cost proposal for details)
C.Ol. Field Survey ROW for each half-section map
C.02. Drafting for updated ROW maps
C.02. Legal Review
C.03. Prepare two separate citywide maps
C.04. Convert maps into GIS format
C.05. Create metadata
C.06. Tabulate ROW Intersection Points
C.07. GIS System Support
C.08. Install Virtual Server
C.09. Summarize project
C.IO. GIS Procedures Manual
Total
Flatirons, Inc.
Surveying, Engineering & Geomatics
3828 Iris Avenue, Ste 100
Boulder, CO 80301
wwwjlatsurv.com
$55,000.00
$50,400.00
$5,000.00
$7,200.00
$8,400.00
$7,000.00
$2,800.00
$10,400.00
$2,800.00
$1,000.00
$5,000.00
$155,000.00
The above total shall be. a not to exceed amount Additional work beyond this scope of services
must be approved by the city in writing before additional work can be performed.
D. GENERAL REQUIREMENTS
Flatirons, Inc. will make available the necessary resources to complete the project. Flatirons, Inc. will provide
consulting and professional Services through its own forces or sub-consultants for general engineering services,
landscape architectural services, and miscellaneous related services. Consultant will, under the general
direction of the Projects Supervisor or his designated representative, furnish experienced, professional
engineering personnel who shall function as if they were an extension of City staff, while nonetheless
remaining exclusively the employees of Flatirons, Inc.
I. Document Format Requirements. and Document Control
All documentation prepared by Flatirons, Inc. shall be in written text to include, but not be limited to,
manuals, plans, correspondence, drawings, graphs, charts, illustrations, etc. The deliverable media
shall be on high quality bond paper (minimum 20 Ib) in 8.5 x II inch (documents), 24 x 36-inch
(drawings), and II x 17 -inch (documents and drawings) format. All documentation shall be written to
industry standards, indexed, complete, accurate, legible and subject to review and approval by the
City.
All digital format deliverables shall be furnished on CD-ROM or DVD-ROM unless otherwise stated
or agreed upon.
Flatirons, Inc. shall be required to provide complete security and confidentiality for all data and
information. Data and information shall not be released without specific City authorization. Requests
for release of public information shall be referred to the City.
All research, notes, iriformation either obtained or generated, and! or documentation prepared by
Flatirons, Inc. during the course of the Project shall be owned by the City for fUll public use and
shall be surrendered to the City when requested.
2. Standard Computer Applications
Phone (303) 443-7001
Fax (303) 443-9830
Flatirons, Inc.
Surveying, Engineering & Geomatics
3828 Iris Avenue, Ste 100
Boulder, CO 80301
wwwjlatsurv.com
All documents submitted by Flatirons, Inc. shall also be provided in an electronic fonnat acceptable to
the City. Flatirons, Inc. shall maintain compatibility with City applications and operating systems,
logical electronic filing system and electronic files of all documents produced and provide such files to
the City, when requested.
Currently the City has recognized the following applications as standard for City work and
submissions:
I Operating Environment
I Word Processing
I Spreadsheet
I Proiect Management
I GIS
I Drafting
Microsoft Windows XP
Microsoft Word Version 11.0
Microsoft Excel Version 11.0
Microsoft Proiect Version 11.0
ArcSDE 9 / ArcGIS 9.1
AutoCAD 2006 / Civil 3D 2006
The City may upgrade these applications throughout the tenn of the Agreement and Flatirons, Inc. will
be required to be compatible with City applications at all times. The City will provide Flatirons, Inc.
with sufficient prior notice of upgrades to allow Flatirons, Inc. to become compatible when required.
Refonnatting of documents previously delivered to the City will not be required unless Consultant is
paid for such refonnatting.
3. City Supplied Items
a. The City of Wheat Ridge Department of Public Works shall supply all current local datum
coordinates and existing Right-of-Way map infonnation on file at the City.
b. Any Section Comer, Quarter Comer, or ROW monumentation hardware that may be required
to complete this project shall be supplied by the City of Wheat Ridge upon request.
E. EXCLUSIONS TO SERVICES: Specific exclusions to the scope of work are as follows:
I. Resetting or upgrading lost or obliterated boundaty or aliquot section comer monuments,
unless specifically included in the scope of services.
2. Revisions to original tasks outlined by CLIENT.
3. Meetings or preparation time for meetings beyond required for the scope of work.
4. In the event that any staking is destroyed by an act of God or parties other than FI, the cost of
restaking shall be paid by CLIENT as an extra to the contract.
S. The CLIENT shall pay the costs of filing fees, inspection fees, zoning and annexation
application fees, assessment fees, soils engineering fees, soils testing fees, aerial topography
fees, and all other fees, pennits, bond premiums, and all other charges not specifically covered
by the tenns of this agreement.
6. Boundaty detennination, unless specifically included in the scope of services.
7. Revisions to plans requested by the client, client's consultants, or municipal entity.
8. Coordination of subcontractor services, unless specifically included in the scope of services.
9. Delays and trip charges when unable to complete requested tasks due to obstructions or
activities on the site.
10. Survey control destroyed during construction will be re-set as an extra to the contract.
II. The figures listed are based on minimum four-hour field mobilizations.
Any tasks not included in the scope of work can be completed on a time basis at our standard rates
(attached) and approved by the c.ity in writing.
Phone (303) 443-7001
Fax (303) 443-9830
Flatirons, Inc.
Surveying, Engineering & Geomatics
3828 Iris Avenue, Ste 100
Boulder, CO 80301
www.jlatsurv.com
F. REQUIRED OF THE CLIENT:
A purchase order from the city as acceptance of contract to begin work.
G. DUTIES AND PERFORMANCE: Certain procedures and results are beyond the control ofFI,
such as real estate closing transactions, and obtaining acceptance or approval by a governing body
or others, and CLIENT agrees that such procedures and results do not constitute conditions
precedent to payment by CLIENT, nor a requirement for successful completion of performance on
the part of FI.
H. FEE PAYMENT: Invoices will be billed at completion of performance of services as set forth in
paragraph 3 above, or at the end .ofthe calendar month for on-going projects. Invoices are due
upon receipt. Timely payments to FI shall not be affected by real estate closing transactions or
governmental acceptances or approvals. Invoices are past due thirty days after the date of the
invoice. Past due invoices will be charged a late payment charge of one and one half percent per
month until all invoices are paid in full. If CLIENT disagrees with the invoice, CLIENT agrees to
inform FI in writing within ten days after receipt of the invoice. In the event of non-payment,
which requires collection efforts, CLIENT agrees to pay all expenses of collection, late payment
charges and reasonable attorney's fees. All invoices are due to the city before 5 :00 p.m. on the
listed due date. City payment schedule shall be as follows:
Phone (303) 443-7001
Fax (303) 443-9830
Flatirons, Inc.
Surveying, Engineering & Geomatics
3828 Iris Avenue, Ste 100
Boulder, CO 80301
wwwflatsurv.com
FLATIRONS, INe. "PREFERRED CUSTOMER"
GIS PHASE III THIRD EFFORT RATE SCHEDULE
SURVEYINQ
CREW CHIEF / PROJECT MANAGER
ROBOTIC OR RTK GPS CREW CHIEF.
TWO-MAN ROBOTIC OR RTK GPS CREW.
TWO-MAN CREW
THREE-MAN CREW
AUTOCAD/MANUALDRAFTING
OFFICE WORK / RESEARCH
LICENSED SURVEYOR
PROJECT DIRECTOR
EXPERT WITNESS
SECRETARIAL / ADMINISTRATION
$65/HR
$90/HR
$125/HR
$IOO/HR
$130/HR
$60/HR
$65/HR
$125/HR
$85/HR
$125/HR
$30/HR
pEOGRAPIDC INFORMATION SYSTEMS (GIS)
GIS ANAL YST/ADMINISTRA TOR
$70/HR
ENGINEERINQ
PROFESSIONAL ENGINEER
DESIGN ENGINEER
$I05/HR
$75/HR
CONSTRUCTION MATERIALS
EXPENSES (plats, maps, etc.)
REPRODUCTION (beyond client required deliverables):
8Y, x II of 8Y, x 14 photocopies
II x 17 photocopies or unsigned/unstarnped original
II x 17 signed and wet stamped original
18 x 24 photocopies or unsigned/unstamped original
18 x 24 signed and wet stamped original
24 x 36 photocopies or unsigned/unstamped original
24 x 36 signed and wet stamped original
Mylars for recording
TRAVEL EXPENSES (other than mileage)
DELIVERY
OUTSIDE CONSULTANTS
PER DIEM PER PERSON - PER IRS PUBLICATION 1542 / GSA Standards
REIMBURSABLE
COST
COST
$O.25/page
$1/page
$2/page
$2/page
$5/page
$3/page
$IO/page
$20/page
COST
COST
COST
Phone (303) 443-7001
Fax (303) 443-9830
SCOPE
ITEM
C.01
C.02
C.02
C.03
C.04
C.05
C.06
C.07
C.08
c.oe
C.10
DESCRIPTION
Field Survey ROW for each half-section map
Drafting for updated ROW maps
Legal Review
Prepare two separate citywide maps
Convert maps into GIS format
Create meta data
Tabulate ROW Intersection Points
Assist wI data installation
Implement a virtual server
Sumarize project
Create GIS Procedures Manual
TOTAL
COST SAVINGS
BASED ON PREFERRED CUSTOMER DISCOUNT
WORK
CATEGORY
FIELD SURVEY
DRAFT
SURVEYOR
DRAFT
GIS
GIS
DRAFT/GIS
GIS
GIS
PM
GIS
HOURS
SCOPE
440
840
40
120
120
100
40
148.5714
40
15.38455
71.4285
RATE
$125.00
$60.00
$125.00
$60.00
$70.00
$70.00
$70.00
$70.00
$70.00
$65.00
$70.00
TOTAL
$55,000.00
$50,400.00
$5,000.00
$7,200.00
$8,400.00
$7,000.00
$2,800.00
$10,400.00
$2,800.00
$1,000.00
$5,000.00
$155,000.00
$12,553.83
~' ~Hg..j,..,
~ "
- Q
" ~
al'OR,09
ITEM NO: 4-- J
REQUEST FOR CITY COUNCIL ACTION
.~~... .
"" -"'~. " .' .~,
..l~!.,o ',<,..< ~
;"j,:-.:'
COUNCIL MEETING DATE: February 12, 2007
UILE:
HOUSING AUTHORITY APPOINTMENT
o PUBLIC HEARING
~ BIDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:
o ORDINANCES FOR 2ND READING
)
Quasi-Judicial:
o
Yes
~
No
Ci~~
City~'
EXECUTIVE SUMMARY:
Mayor DiTullio has asked that Council Member Lena Rotola be appointed to the Housing Authority
to replace Council Member Terry Womble who resigned in January. The Housing Authority's
members are appointed by the Mayor and ratified by City Council. The term of this appointment
expires in March of2009.
In addition, Katherine Nuanes, term ending 3/2/07, would like to be reappointed to the Housing
Authority with the new term ending 3/2/12. The Mayor approves this appointment.
COMMISSIONIBOARD RECOMMENDATION:
None
STATEMENT OF THE ISSUES:
There will be vacancies if the appointments are not approved.
ALTERNATIVES CONSIDERED:
None
FINANCIAL IMPACT:
None
]lECOMMENDED MOTION:
"1 move to ratify the mayoral appointment of Lena Rotola to the Housing Authority, term to expire
March,2009."
And
"1 move to ratify the mayoral appointment of Katherine Nuanes to the Housing Authority, term to
expire March 2012."
Report Prepared by: Janice Smothers (303) 235-2815
Reviewed by: Michael Snow, City Clerk (303) 235-2823
Attachments:
1. Renewal Application - Katherine Nuanes
The City of
7500 WEST 29TH AVENUE
WHEAT RIDGE, CO 80033-8001
(303) 234-5900
GWheat
'Ridge
City Admin. Fax # 234-5924
Police Dept. Fax # 235-2949
January 8, 2007
Kathy Nuanes
3825 Urban St.
Wheat Ridge CO 80033
Dear Kathy:
(l~~
Happy 2007 to you and yours! b
Your term on the Housing Authority will expire on March 2, 2007. Please let us
know if you are interested in serving on the Authority for another year term.
I ask that you complete the bottom half of this letter an return it to my office no
later than February 2,2007. A stamped return address envelope has been
included for your convenience.
I want to thank you for your volunteer service to the City. We all benefit from your
service.
Sincerely,
Jer ~IiO
May ~~~ of Wheat Ridge
Name:
Kathy Nuanes
Board/Commission:
Housing Authority
Please circle one of the following:
~ F,\~ ~
(Tes, I would like to reapply for another ~rcee-year ter~
No, I do not wish to serve another term.
ATTACHMENT 1
ITEM NO:
5,
REQUEST FOR CITY COUNCIL ACTION
I
~}'i;"i~''''
",".'''~ ,,~ ." '"'-r' ,.--,
.: ",->~-".'_;~
COUNCIL MEETING DATE: February 12, 2007
TITLE:
WHEAT RIDGE FOUNDATION VACANCY APPOINTMENTS
D PUBLIC HEARING
~ BIDS/MOTIONS
D RESOLUTIONS
D ORDINANCES FOR 1 ST READING (Date:
D ORDINANCES FOR 2ND READING
)
~tulSi-Jlldicial:
D
Yes
~
No
~
City Clerk
~
CityM~~
EXECUTIVE SUMMARY:
The Wheat Ridge FOl.llldation is a non profit corporation formed to provide a vehicle for donation of
money or property to the City for cllltural or recreational purposes. General purposes inclllde
decoration, bealltification, cultural enhancement and edllcation, historic preservation and edllcation,
related programming on or in the property and facilities owned or operated by the City of Wheat
Ridge.
The Wheat Ridge FOl.llldation recently had a member resign with the tenn ending 3/02/09. The City
Clerk's Office has received an application for this position: Patrick MlIlligan
COMMISSION/BOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
If the applicant is not appointed to the Wheat Ridge FOl.llldation, the vacancy will remain.
ALTERNATIVES CONSIDERED:
Do not appoint the applicant to fill the vacancy in the Wheat Ridge FOl.llldation
FINANCIAL IMPACT:
N/A
RECOMMENDED MOTION:
"I move to appoint
March 2, 2009.
to the Wheat Ridge Foundation, tenn to expire
or,
"I move to
Attachments:
1. Patrick Mulligan application for the Wheat Ridge Foundation
2. Electronic Mail Message - Mayor DiTullio
""."......
Jan.!i)' L\,lU: \}.u.:rrq U(1\\\\:\ \ \l\\\I.\\
JFI'I-25-2007 13: 4fl FROM:
. 81-/2. 1"~A7 12' U 309-234-5924
Distributed 10: Council: ~
Dale: 1/71A Mayor:. I
C!'Y Clerk: I City Mgr. I
CIty Treas: . Cily Atr~; J. Wheat Ridge FOlUldatiOD
~~Pt H~ads," 'worJdq elII' ear ."",'" lIllity's lIdare"
, . Board Member AppdeatlOIl
Namel-- _.:-=- E 1>" /e 1< ;;r. /'1>11( i:! "I oA
Addre..: ?~'ljL_J/~.o1.t"/e';K :;-r- C:OI~. <:'.l' to1<J1
Phone: ~3- ~-3roo (...y 301 <17$ "17.f-(H)
3039696076 TO:303 11:W 67113
cnVtlf-~II(J.U:ll:,
P.2
r"~ u.'IJ.Jo
"[ R\uGt.
:\1 'i. OF ~:i,~ ontet
GIT'i cl.
,tdlt)& _ s:: ~
9<1.Jli"' t-
Are you aWlllable fOr montltly BoenI meotIl1l1S that occur on wtek days J ',"" "II)'
trom9:00am-10:00am? a~"'-t.II.,I(,.
. :- {
Why are you intel1l6led In tills position? I
;r: '" ,A",,,, uA :"" fIoIl.' W~ If,;!,,/!. """~'1. </4./"""~ h...c.k .,..,
~
A JI'f f~weool "" fi-t1 4v ,pOl "'I;~ ' II 'o-f: tMl 3 "i'h q 'ileA..! WJ,~ ,fr~~ 1I.J,A1 :;fe.f4a,1f;
c01,1 :r,,,,~'/",,"~../ ~1b>l1 W~/1$. .:;: WfJ'1W I,'/(( .,... <:L>~;"Iof'f( To .,..",e
c<>.rr~"i""~~, ""../ h~y~. IO~M'I IUTeAr.t ",.,'/"'-V1"''''''~;':J.'''' f1:l HIe Ftr~.,'/<f'fla'1.
What Ideas or skill. will yoU' bring totbe position?
:r "i I'f1 "I'" <t1!-fWlrff."I, "'Irf.l !1o>tv;:. k>~e" r"t<:'"'\vJ;'Zk..I "1$ ....
.
I'
.C6fr>(l<<Jn ~belol......v,e.{l" 110)'" ~/" ~'IWI$, "t>"- q~tf~ 'tut taf! ?~ /-f ry f!,~v.
::r- wrrl " vt.... "'r.oe.I"'o"""'1..tf;t:.~+o.f. 0\,4/ r ",rl.<tq1't />1 rl<e~e-H"'t"v'1
"I ",..r I/ft'at"ltilof <if: lIP,,; ~....
. - . j
Are )'Gu currently involY!Mt with any other boanII, committees, or other .
~,? .
:r ..."1 Ji1v~It'~J q-" "I ~"'1.be;'! C!<F ...r~..,"'AtPf$ O(1tfq";"'f"'/rt"~,
I .
ld'1 ~ d.. "'ri ~f1~ 011>1 ""Y c!1iPtr:.'; b",.,t/.....
AA?~'
SignaNn
!...;;. 5-07
Date
A...ACHMENT 1
From: Jerry DiTullio [mailto:jditullio@cobnks.com]
Sent: Friday, February 02, 2007 4:49 PM
To: Debbie Meixner
Subject: Mulligan Appointment
Wheat Ridge Foundation member Lorraine Wright and the Mayor DiTullio are requesting Council
approval of the appointment of Patrick Mulligan to the Wheat Ridge Foundation to fill a recent
vacancy. Mr. Mulligan is well connected the Applewood/Jefferson County community and is
active in supporting the WRHS Synthetic Turf Field Project.
Thank you!
Jerry DiTullio
This electronic mail message contains information from Community Bankshares, Inc, and/or its
affiliates, that may be privileged or proprietary. The information is intended for the use of the
addressee(s) only. If you are not an addressee, please note that any use, dissemination,
transmittal, distribution or copying of the contents of this message is prohibited. If you have
received this e-mail message in error, please contact the sender immediately. Thank you.
A I I ACHMENT 2