HomeMy WebLinkAbout05/14/2007
6 30 p m Pre Meeting In CITY COUNCIL MEETING CITY OF WHEAT RIDGE COLORADO 7500 WEST 29TH AVENUE MUNICIPAL BUILDING Mav 14 2007 7 00 p m CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF
MEMBERS APPROVAL OF MINUTES OF Aoril 23 2007 PROCLAMATIONS AND CEREMONIES Mental Health Month May 2007 National Police Week May 13 19 2007 Muscular Dystrophy Association 2007 Wheat Ridge
Goodwill Ambassador CITIZENS RIGHT TO SPEAK 1 Citizens who wish may speak on any matter not on the Agenda for a maximum of 3 Minutes and sign the Public Comment Roster 2 Citizens who
wish to speak on Agenda Items please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be heard APPROVAL OF AGENDA Item 1 Consent Agenda
A CITY CONTRIBUTIONS TO OUTSIDE AGENCIES B AWARD ITB 07 34 2007 MINOR STREET IMPROVEMENT PROJECT IN THE AMOUNT OF 284 917 80 C AWARD CONTRACT SOQ 07 29 GIS IMPLEMENTATION PHASE IV IN
THE AMOUNT OF 44 940 00
CITY COUNCIL AGENDA May 14 2007 Page 2 D AWARD RFB 07 33 PANASONIC COMPUTER NOTEBOOKS TO PORTABLE COMPUTER SYSTEMS IN THE TOTAL AMOUNT OF 38 008 00 E APPROVE INCREASE IN PROJECT CONTINGENCY
FOR PROJECT ITB 06 35 YOUNGFIELD STREET 38TH 44TH AVENUE IMPROVEMENT PROJECT IN THE AMOUNT OF 45 368 65 F PAYMENTTO MURRAY DAHL KUECHENMEISTER RENAUD FOR APRIL 2007 CITY ATTORNEY SERVICES
IN THE AMOUNT OF 25 517 88 G AWARD RFP 07 31 ORGANIZATIONAL STRUCTURE ASSESSMENT TO THE MERCERGROUP INC IN AN AMOUNTNOT TO EXCEED 42 070 00 H RESOLUTION 15 2007 A RESOLUTION AMENDING
THE FISCAL YEAR 2007 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION FOR ADDITIONAL STUDY TO BE COMPLETED FOR THE WADSWORTH CORRIDOR SUBAREA PLAN IN
THE AMOUNT OF 40 000 00 PUBLIC HEARINGS AND ORDINANCES ON SECOND READING Item 2 Item 3 Item 4 Item 5 COUNCIL BILL 02 2007 AN ORDINANCE AMENDING CHAPTER 26 OF THE CODE OF LAWS CONCERNING
THE DEVELOPMENT REVIEW PROCESS COUNCIL BILL 03 2007 AN ORDINANCE PROVIDING FOR APPROVAL OF A ZONE CHANGE FROM COMMERCIAL ONE C 1 TO PLANNED RESIDENTIAL DEVELOPMENT PRD AND FOR APPROVAL
OF AN OUTLINE DEVELOPMENT PLAN FOR PROPERTY LOCATED AT LOT 2 CADENCE SUBDIVISION CASE NO WZ 06 11 BENTON COUNCIL BILL 04 2007 AN ORDINANCE AMENDING CHAPTER 2 OF THE WHEAT RIDGE CODE
OF LAWS TO INCLUDE A NEW ARTICLE V CONCERNING THE ADMINISTRATIVE MODEL PROCESS OF CERTAIN CODE OF LAWS PROVISIONS AND AMENDING CHAPTER 15 OF THE WHEAT RIDGE CODE OF LAWS TO PROVIDE THAT
A NOTICE OF VIOLATION ISSUED PURSUANT TO CHAPTER 2 ARTICLE V SHALL CONSTITUTE A NOTICE TO ABATE A NUISANCE COUNCIL BILL 05 2007 AN ORDINANCE APPROVING DISPOSITION OF CITY OWNED PROPERTY
LOCATED NEAR THE INTERSECTION OF 38TH AVENUE AND HIGH COURT
CITY COUNCIL AGENDA May 14 2007 Page 3 ORDINANCES ON FIRST READING Item 6 COUNCIL BILL 06 2007 AN ORDINANCE REPEALING AND RE ENACTING ARTICLE VII OF CHAPTER 26 OF THE WHEAT RIDGE CODE
OF LAWS PERTAINING TO SIGN CODE Item 7 COUNCIL BILL 07 2007 AN ORDINANCE AMENDING CHAPTER 26 OF THE WHEAT RIDGE CODE OF LAWS TO PROVIDE FORTHE ZONING OF SOCIAL CLUBS AND COUNCIL BILL
08 2007 AN ORDINANCE AMENDING CHAPTER 11 OF THE WHEAT RIDGE CODE OF LAWS TO INCLUDE A NEW ARTICLE XI CONCERNING THE LICENSING OF SOCIAL CLUBS CASE NO ZOA 06 05 Item 8 COUNCIL BILL 09
2007 AN ORDINANCE AMENDING CHAPTERS 5 AND 21 OF THE CITY OF WHEAT RIDGE CODE OF LAWS CONCERNING CERTAIN CONTRACTOR S LICENSES CITY MANAGER S MATTERS CITY ATTORNEY S MATTERS ELECTED OFFICIALS
MATTERS ADJOURNMENT
1ml 1JI8IJ CITY OF WHEAT RIDGE COLORADO ADril 23 2007 Mayor DiTullio called the Regular City Council Meeting to order at 7 00p m Council Members present Karen Adams Karen Berry Lena
Rotola Wanda Sang Larry Schulz Mike Stites and Terry Womble Also present City Clerk Michael Snow City Manager Randy Young Deputy City Manager Patrick Goff City Attorney Gerald Dahl Director
of Community Development Alan White Director of Public Works Tim Paranto Senior Planner Meredith Reckert staff and interested citizens Council Members absent Dean Gokey APPROVAL OF MINUTES
OF ADril 9 2007 Motion by Council Member Sang to approve the Minutes of April 9 2007 seconded by Council Member Schulz carried 7 0 PROCLAMATIONS AND CEREMONIES 2006 Public Health Chamoions
Mayor DiTullio recognized Julie Brisson Wheat Ridge Parks Recreation Manager and Paula Balafas Wheat Ridge Police Officer who were 2006 Public Health Champion of the Year Award winners
The Thriving Wheat Ridge Project as well as community members Patty Allen and Lisa Griffin Seidel were also recognized as Public Health Champions Elise Lubell of the Jefferson County
Department of Health and Environment was on hand to further commend the winners and the City ofWheat Ridge for the Thriving Wheat Ridge Project Thrivina Wheat Ridae Week Mayor DiTullio
proclaimed the week of April 23 2007 as the Thriving Wheat Ridge Week and encouraged citizens to recognize the importance of eating better and moving more so that the City of Wheat Ridge
can be the healthiest city possible Crime Victims Riahts Week Mayor DiTullio proclaimed the week of April 22nd through April 28th 2007 to be Crime Victims Rights Week Gregg Kildow Executive
Director of Intervention Community Corrections Services accepted a plaque presented by Mayor DiTullio and spoke about the victims outreach programs
CITY COUNCIL MINUTES April 23 2007 Page 2 Essav Contest Mayor DiTullio introduced Mr David Holland Director of Configuration Management from Broadridge the sponsor of the 4th Annual
Wheat Ridge 6th Grade Essay Contest Mr Holland introduced and awarded this years winners Breeana Cordova Pennington Elementary Molly Kendall Maple Grove Elementary Sid Kabotie Vivian
Elementary Alex Sanford Stober Elementary Joe Wirth Kullerstrand Elementary Jake Eggar Wilmore Davis Elementary Special recognition and thanks were given also to students from Ms Michele
DeAndrea Austin s English class at Wheat Ridge High School who judged this years contest Wheat Ridae Stormwater Manaoement ProQram LOQO Art Contest Winners Mayor DiTullio introduced
the following contest winners and presented each with an award medal and prize 1st Place John Thompson Sophomore at Wheat Ridge High School 2nd Place Annmarie Carlson 7th Grader at Everitt
Middle School 3rd Place Kendall Roerdomp 7th Grader at Everitt Middle School Mrs Wheat Ridoe Mayor DiTullio introduced Karen Thaler who has been selected as Mrs Wheat Ridge and will
represent the City of Wheat Ridge in the Mrs Colorado State Pageant Mrs Thaler spoke about her background and the Mrs Colorado pageant which will take place on May 12th at the Ellie
Caulkins Opera House in Denver CITIZENS RIGHT TO SPEAK No citizens were present to speak APPROVAL OF AGENDA Motion by Council Member Schulz to hear Agenda Item 6 as the first item on
tonights agenda seconded by Council Member Rotola carried 7 0 DECISIONS RESOLUTIONS AND MOTIONS Item 6 RESOLUTION 11 2007 A RESOLUTION AUTHORIZING APPROVAL OF THE MILE HIGH COMPACT Item
6 was introduced by Council Member Schulz who read the Executive Summary Pat Cronenberger Liaison from DRCOG spoke in favor of the City adopting and approving the Mile High Compact
CITY COUNCIL MINUTES April 23 2007 Page 3 Motion by Council Member Schulz to adopt Resolution 11 2007 a resolution authorizing approval of the Mile High Compact seconded by Council Member
Sang carried 7 0 Mayor DiTullio called for a recess at 7 25 p m to resume at 7 35 p m Item 1 CONSENT AGENDA A RESOLUTION 12 2007 A RESOLUTION DESIGNATING ADDITIONAL BUS SHELTER LOCATIONS
B RESOLUTION 13 2007 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF WHEAT RIDGE AND THE CITIES OF ARVADA BOULDER BROOMFIELD GOLDEN LAKEWOOD LOUISVILLE NORTHGLENN
SUPERIOR AND THORNTON CREATING THE COLORADO WIRELESS COMMUNITIES CWC FOR THE PURPOSE OF WORKING WITH THE PRIVATE SECTOR TO CONSTRUCT AND DEPLOY A WIRELESS BROADBAND NETWORK THROUGHOUT
EACH OF JURISDICTIONS C RESOLUTION 14 2007 A RESOLUTION AMENDING THE FISCAL YEAR 2007 BUDGET TO REFLECT ACCEPTANCE OF THE THRIVING WHEAT RIDGE GRANT IN THE AMOUNT OF 15 081 FOR THE PURPOSE
OF PROVIDING RECREATION PROGRAMS D AWARD RFB 07 22 2007 TRAFFIC SIGNAL EQUIPMENT REPLACEMENT PROJECT AT A TOTAL COST OF 46599 67 E 40TH AVENUE TRAFFIC SIGNAL EASEMENT The Consent Agenda
was introduced and read by Council Member Stites Motion by Council Member Stites to approve items A B C D and E on the Consent Agenda seconded by Council Member Womble carried 7 0 ORDINANCES
ON FIRST READING Item 2 COUNCIL BILL 02 2007 AN ORDINANCE AMENDING CHAPTER 26 OF THE CODE OF LAWS CONCERNING THE DEVELOPMENT REVIEW PROCESS Council Bill 02 2007 was introduced by Council
Member Sang on first reading She read the Executive Summary Motion by Council Member Sang to approve Council Bill 02 2007 on first reading order it published public hearing set for Monday
May 14 2007 at 7 00 p m in City Council Chambers and that it take effect 15 days after final publication seconded by Council Member Rotola carried 7 0
CITY COUNCIL MINUTES April 23 2007 Page 4 Item 3 COUNCIL BILL 03 2007 AN ORDINANCE PROVIDING FOR APPROVAL OF A ZONE CHANGE FROM COMMERCIAL ONE C 1 TO PLANNED RESIDENTIAL DEVELOPMENT
PRO AND FOR APPROVAL OF AN OUTLINE DEVELOPMENT PLAN FOR PROPERTY LOCATED AT LOT 2 CADENCE SUBDIVISION CASE NO WZ 06 11 BENTON Council Bill 03 2007 was introduced by Council Member Womble
on first reading He read the Executive Summary Motion by Council Member Womble to approve Council Bill 03 2007 Case Number WZ 06 11 on first reading order it published public hearing
set for May 14 2007 at 7 00 p m in the City Council Chambers seconded by Council Members Sang and Stites carried 7 0 Item 4 COUNCIL BILL 04 2007 AN ORDINANCE AMENDING CHAPTER 2 OF THE
WHEAT RIDGE CODE OF LAWS TO INCLUDE A NEW ARTICLE V CONCERNING THE ADMINISTRATIVE MODEL PROCESS OF CERTAIN CODE OF LAWS PROVISIONS AND AMENDING CHAPTER 15 OF THE WHEAT RIDGE CODE OF
LAWS TO PROVIDE THAT A NOTICE OF VIOLATION ISSUED PURSUANT TO CHAPTER 2 ARTICLE V SHALL CONSTITUTE A NOTICE TO ABATE A NUISANCE Council Bill 04 2007 was introduced by Council Member
Stites on first reading He read the Executive Summary Motion by Council Member Stites to approve Council Bill 04 2007 on first reading order it published public hearing set for Monday
May 14 2007 at 7 00 p m in the City Council Chambers and that it take effect June 15 2007 seconded by Council Member Womble carried 7 0 Item 5 COUNCIL BILL 05 2007 AN ORDINANCE APPROVING
DISPOSITION OF CITY OWNED PROPERTY LOCATED NEAR THE INTERSECTION OF 38TH AVENUE AND HIGH COURT Council Bill 05 2007 was introduced by Council Member Womble on first reading City Clerk
Snow read the Executive Summary Motion by Council Member Womble to approve Council Bill 05 2007 on first reading order it published public hearing set for Monday May 14 2007 at 7 00
p m in City Council Chambers and that it take effect immediately upon adoption seconded by Council Member Schulz carried 7 0
CITY COUNCIL MINUTES April 23 2007 Page 5 DECISIONS RESOLUTIONS AND MOTIONS Item 7 AWARD OF SOQ 07 27 FOR DESIGN AND CONSTRUCTION DOCUMENTS FOR RENOVATION OF THE OUTDOOR SWIMMING POOL
TO THE C T BRANNON CORPORATION IN THE AMOUNT OF 88 845 00 Item 7 was introduced by Council Member Rotola who read the Executive Summary Motion by Council Member Rotola to award SOQ 07
27 for design and construction documents of the outdoor pool to the C T Brannon Corporation in the amount of 88 845 00 to be charged to account 32 601 800 862 Open Space Fund seconded
by Council Member Berry Mrs Manwaring made additional comments regarding the plans Motion carried 7 0 ELECTED OFFICIALS MATTERS Mayor DiTullio reminded citizens that WR2020 will make
a presentation to the Mayor s D IRT Task Force on Land Banking at their next meeting taking place at 6 30 p m on Wednesday April 25 2007 in the City Council Chambers Mr DiTullio congratulated
and thanked Crown Hill for a great Arbor Day celebration and presentation Mr DiTullio also congratulated his son Anthony DiTullio for his place winnings at the Regional Weight Lifting
competition Anthony will be moving on to the state competition in May this year Mr Stites recognized Wheat Ridge residents he s seen investing time and effort in home cleaning and renovations
reminding owners that they are not only investing in their properties but also the value of Wheat Ridge communities Mr Stites also reminded citizens to Find it and buy it in Wheat Ridge
and said that he hopes Council Member Gokey gets better soon Mr Schulz was pleased with the Arbor Day celebration and was very grateful for the City s signing onto the Mile High Compact
Mr Schulz also spoke about DRCOG and its role in being a national model recognizing Council Member Berry for her contributions Mrs Rotola recognized and thanked all the residents who
showed up and participated in the Fruitdale Subarea town meeting
CITY COUNCIL MINUTES April 23 2007 Page 6 Mrs Adams commended the Parks Recreation Department and the City of Wheat Ridge for participating in the Legacy Tree Program Mrs Adams mentioned
the Legacy Tree Program is offering to plant 28 trees in Crown Hill Cemetery this spring and those trees can be sponsored by citizens to commemorate someone Mrs Adams also mentioned
the Public Works Department will be having its Bicycle Pedestrian Master Plan Open House from 5 8 p m on May 15 at the WR Recreation Center where citizens can give input to making the
City viable for bicycle and pedestrian transport Mr Womble thanked citizens for the recent calls to him with service requests for Code violations In particular Mr Womble gave thanks
to Paul Dietrich on Chase Street letting him know the couch he notified him of is off the porch Council Meeting was adjourned at 7 53pm JUt Michael Snow City Clerk APPROVED BY CITY COUNCIL
ON May 14 2007 BY A VOTE OF to Mike Stites Mayor pro tem The preceding Minutes were prepared according to 47 of Robert s Rules of Order ie they contain a record of what was done at the
meeting not what was said by the members Recordings and DVD s of the meetings are available for listening or viewing in the City Clerk s Office as well as copies of Ordinances and Resolutions
PROClAMATION MENTAL HEALTH MONTH MAY 2007 WHEREAS President Bush s New Freedom Commission calls for a transformed mental health system where Americans understand mental healthis essential
to overall health mental health care is consumerand family driven disparities in mental health services are eliminated early mental health screening assessment and referral to services
are common practice excellent mental health care is delivered and research is accelerated and technology is used to access mental healthcare and information and WHEREAS Mental illness
is the leading cause ofdisability in the United States resulting in 217 million days of work lost annually due to productivity decline more than many other chronic conditions and lack
ofaccess to mental health services is listed as one ofthe top five health threats in a 2005 Colorado Health Institute surveyof640 community leaders in 23 communities around the state
Colorado and WHEREAS good mental health is essential to the overall health and emotional well being ofColorado s children youth adults and families and Colorado s citizens who have mental
illnesses can recoverand lead full productive lives and addressing the complex mental healthneeds ofchildren youth adults and families today is fundamental to the future ofColorado and
WHEREAS there is a widening gap between the availability ofwell trained mental health professionals and the increasing need ofchildren youth adults and families for these mental health
services and an estimated 66 000 children youth and adults who have mental health disorders are not receiving the help theyneed and the cost of community based public mental health services
in Colorado is less than the cost to incarcerate people with mental health needs and WHEREAS the City ofWheat Ridge recognizes the need for a comprehensive community based continuum
of mental health care and a commitment to the core values and guiding principles ofa system ofcare for all its citizens with mental healthneeds and their families and the people ofthe
City ofWheat Ridge and its Public Officials have made the determination to make mental health a priority in the City ofWheat Ridge and view mental health holistically and integral to
physical health and WHEREAS a statewide collaborative ofyouth family and consumer advocacy organizations policy and advisory councils and boards mental health professional organizations
and associations human service provider organizations and associations public and private mental health and human service agencies and providers state and local child and family and
adult serving systems agencies and providers system ofcare initiatives and their partners observe Mental Health Month eachMay to raise awareness and understanding ofmental health and
illness NOW tlrlREFORE the Mayor and City Council for the City ofWheat Ridge do hereby proclaim May2007 as Mental Health Month in Colorado and call upon all Wheat Ridge citizens government
agencies public and private institutions businesses and schools to recommit our communities and resources to increasing awareness and understanding ofmental illness to providing appropriate
and accessible services for all citizens and detennined to make mental health a priority IN WITNESS WHEREOF Ihave hereunto set my hand and Seal ofthe City ofWheat Ridge this 14th day
ofMay 2007 Michael Snow City Clerk
PROCLAMATION NATIONAL POLICE WEEK May 13 19 2007 To recognize National Police Week 2007 and to honor the service and sacrifice ofthose law enforcement officers killed in the line ofduty
whileprotecting our communities and safeguarding our democracy WHEREAS there are more than 800 000 law enforcement officers serving in communities across the United States including
72 sworn members ofthe Wheat Ridge Police Department WHEREAS some 56 000 assaults against law enforcement officers are reported each year resulting in 17 000 injuries WHEREAS since the
first recorded death in 1792 nearly 18 000 law enforcement officers in the United States have made the ultimate sacrificeand been killed in the line ofduty WHEREAS the names ofthese
dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial which wasdedicated in 1991 in Washington D C WHEREAS 382 names are being added to
the National Law Enforcement Officers Memorial this spring including 145 officers killed in 2006 and 237 historical cases involving officers killed in previous years WHEREAS the service
and sacrifice of all officers killed in the line of duty will be honored and the names of the officers newly engraved on the Memorial will be formally dedicated during the National Law
Enforcement Officers Memorial Fund s 19th Annual Candlelight Vigil on the evening ofSunday May 13 2007 19 WHEREAS the Candlelight Vigil is part ofNational Police Week which takes place
this year on May 13 WHEREAS May 15 is designated as Peace Officers Memorial Day with federal law P L 103 322 directing that all flags be flown at half staff on that date in honor offallen
officers and their families WHEREAS in the year 2000 the United States Congress passed and President Bill Clinton signed legislation authorizing a National law Enforcement Museum to
be built adjacent to the National Law Enforcement Officers Memorial in Washington D C and WHEREAS this first everNational Law Enforcement Museum scheduled to open in 2011 will provide
a comprehensive and educational look at the law enforcement profession and further honor those officers who have made the ultimate sacrifice THEREFORE BE IT RESOLVED that the City of
Wheat Ridge formally declares May 13 19 2007 as Police Week in Wheat Ridge Colorado andpublicly salutes the service oflaw enforcement officers in our community and in communities across
the nation d iO Mayor f IO IHVl DU toll if r Cj lot b fl Michael Snow City Clerk C t Ul tot 1 1 11It
PROCLAMATION MUSCULAR DY1KOPHYASSOCIATION 2007 WHEAT RID6R 600DWILL AMBASSADOR Shawn Miller WHEREAS the Muscular Dystrophy Association MDA annually selects a regional Goodwill Ambassador
to represent the MDA in educational and fundraising campaigns as well as other various functions and WHEREAS the Goodwill Ambassador for Wheat Ridge this year is Shawn Miller Shawn is
a second grader at Kullerstrand Elementary School He has an older sister Kylie who is twelve and two yellow labs and WHEREAS although Shawn has Duchenne Muscular Dystrophy a progressive
disease that causes muscle weakness he is an active child who enjoys cub scouts baseball and cars and trucks and WHEREAS Shawn participates in various events to help focus attention
on MDA s goals and programs and also to be an encouragement to others in our community NOW THEREFORE on behalf of the Mayor and City Council do hereby deem it an honor and pleasure to
extend this Proclamation to Shawn Miller 2007 Muscular Dystrophy Wheat Ridge Goodwill Ambassador IN IN WITNESS WHEREOF I do hereby set my hand and Seal of the City of Wheat Ridge this
14th day of May 2007 driJ0vtiTUlliO Mayor Michael Snow City Clerk
ITEM NO I A REQUEST FOR CITY COUNCIL ACTION cr O llU COUNCIL MEETING DATE May 14 2007 TITLE CITY CONTRIBUTIONS TO OUTSIDE AGENCIES D PUBLICHEARING gI MBOITDIONSS D RESOLUTIONS D ORDINANCES
FOR 1ST READING Date D ORDINANCES FOR2ND READING Quasi Judicial DYes gI No G rCt City Man r EXECUTIVE SUMMARY The City Council annually budgets aset amount for contributions to non profit
organizations serving the city s residents This year s allocation was in the amount of 10 000 The city has received the following requests for assistance Radio Readillll Service ofthe
Rockies RRSRt Inc 2300 Request to provide services to blind visually impaired and print handicapped Wheat Ridge residents Services include partial underwriting for Wheat Ridge news programming
embossingdistribution ofBraille RRSR program schedules printingdistribution of large print RRSR program schedules recordingdistribution ofaudiocassette RRSRprogram schedules purchase
ofpre tuned radios for listeners in private homes or assisted living facilities Radio Radio Reading Service also provides the city with radio services for Channel 8 Volunteers of America
Colorado Branch Nutrition Programs for the Elderlv 4 036 Request for funding to help provide home delivered meals and community based congregate nutrition services to more than 300 elderly
Wheat Ridge residents Volunteers ofAmerica s Meals on Wheels Program provides nutritious home delivered meals to low income homebound elderly in Jefferson County who are unable to grocery
shop or prepare meals for themselves due to physical limitations disability lack oftransportation andor poverty These are individuals who are least likely to have access to other assistance
The Seniors Nutrition Program provides dining services to area seniors Monday through Thursday at the Wheat Ridge Dining Center The Wheat Ridge Dining Center provided 6 373 meals to
305 seniors In 2006 775 meals were delivered to homebound elderly in Wheat Ridge through the Meals on Wheels Program
Jefferson Center for Mental Health Wellnessnow 5 000 Wellnessnow uses education and prevention modalities to support Jefferson Center for Mental Health clients resilience and augment
the recoveryprocess and enhance the overall healthand well being of other community members Wellnessnow offers courses in stress management exercise and nutrition self help and life
skills During 2006 Jefferson Center provided services to 458 Wheat Ridge residents Approximately 8 ofJefferson Center clients are residents ofWheat Ridge the Summit Center Clubhouse
avocational program for people with serious mental illness is located in Wheat Ridge and Jefferson Center for Mental Health is anactive member ofthe Thriving Wheat Ridge program CBOOMMAISRSIODN
RECOMMENDATION None STATEMENT OF THE ISSUES In 2004 and previous years aportion ofCommunity Development Block Grant CDBG jurisdiction allocations were awarded to outside agencies In
2004 CDBG funds were awarded to Family Tree and Seniors Resource Center In 2005 and 2006 no CDBG funds were awarded to outside agencies ALTERNATIVES CONSIDERED There are numerous combinations
of allocations that could be made by Council All four organizations applying for outside agency contributions provide beneficial and needed services to Wheat Ridge residents Funding
requests for the three organizations totaled 11 336 Staffs recommendation would be to distribute apercentage ofthe 10 000 in outside agency contributions to each agency in recognition
of the services they provide to the Wheat Ridge community The suggested distribution ofdollars is as follows Radio Reading Service ofthe Rockies Inc Volunteers ofAmerica Colorado Branch
Nutrition Programs for the Elderly Jefferson Center for Mental Health 2 300 00 3 850 00 3 850 00 FINANCIAL IMPACT Impact to the city is 10 000 as budgeted in account 01 102 700 780 RECOMMENDED
MOTION I move to approve the allocation of 2 300 to Radio Reading Service of the Rockies 3 850 to Volunteers ofAmerica Colorado Branch and 3 850 to Jefferson Center for Mental Health
as as part of the City Council s 2007 outside agency contributions orI move to approve the allocation of agency contributions as part ofthe City Council s 2007 outside Report Prepared
by Debbie Meixner
Attachments 1 Letter ofRequest from Radio Reading Service ofthe Rockies Inc 2 Letter of Request from Volunteers ofAmerica Colorado Branch 3 Letter ofRequest from Jefferson Center for
Mental Health 070514 CAF City Contributions doc
Ms Debbie Meixner El v RSR City ofWheat Ridge 7500W 29th Ave Radio Reading Service of the Rockies Wheat Ridge CO 80215 8001 Audio Information Services February 8 2007 Dear Ms Meixner
Thank you and the City ofWheat Ridge for your generous support to the Radio Reading Service ofthe Rockies RRSR in 2006 RRSR would deeply appreciate your assistance in presenting this
proposal for funding in 2007 to the City ofWheat Ridge in order that RRSR can not only continue its service to current Wheat Ridge residents but can locate and provide our services to
additional blind visually impaired and print handicapped Wheat Ridge residents The support from the City ofWheat Ridge is greatly appreciated A private non profit corporation established
in 1990 RRSR is avolunteer based reading and information service for Colorado s blind visually impaired and print handicapped children youth working age adults and senior citizens RRSR
broadcasts enable those persons who for avariety ofreasons cannot effectively read newspapers and other printed documents to gain access to otherwise unavailable print materials The
comment we hear most often from prospective listeners is how much they miss being able to read their hometown paper This is not surprising when you consider the wealth ofcurrent data
newspapers provide Today more than ever we live in an information driven society Imagine asingle day without access to newspapers magazines menus computers personal business correspondence
etc Detailed information that sighted persons take for granted every day such as daily news grocery discount and store ads job openings housing opportunities obituaries calendars of
events school and neighborhood issues etc is simply not available to the blind visually impaired and print handicapped through any other media RRSR is the only reading service ofits
kind in the State ofColorado RRSR broadcasts 24 hours aday 7 days aweek RRSR broadcasts about 100 Colorado newspapers weekly including the Wheat Ridge Transcript as well as the Arvada
Sentinel Golden Transcript and LakewoodSentinel for complete coverage ofJefferson County We understand that Wheat Ridge also produced 6 newsletters in 2004 RRSR would be happy to broadcast
those as well if you can send us copies RRSR can also broadcast public service announcements from the City ofWheat Ridge RRSR additionally broadcasts over 50 magazines weekly including
National Geographic Readers Digest American Heritage and Consumer Reports RRSR produces daily programming for children one in Spanish in an effort to encourage literacy and promote cultural
sensitivity We also produce specific programs for the disabled seniors parents and other programs in Spanish for adults All RRSR programs are informative educational unduplicated by
other organizations and are offered totally free of charge Nearly 300 volunteers provide 18 700 annual hours of audio information toRRSR listeners RRSR programming can be accessed in
a number ofways Rocky Mountain PBS offers ATTACHMENT 1
RRSR programs on its Secondary Audio Programming SAP frequency on KMRA TV Channel 6 in Denver KTSC
TV Channel 8 in Pueblo Colorado Springs and KRMJ TV Channel 18 in Grand Junction at no cost to RRSR and as a community service RRSR is made available to all cable TV companies in Colorado
at no charge and should currently be available to Wheat Ridge residents on your government access channel Programs are also accessed via touch tone telephone using our Information on
Demand lOD system RRSR is again available through livestreaming on the internet and now with podcasting see program schedule RRSR also provides special pre tuned radios which especially
appreciated by seniors as they are lightweight portable and extremely simple to use RRSR provides speaker phones to needy listeners who prefer to access RRSR via IOD To maximize the
use and enjoyment ofRRSR programming we provide twice yearly RRSR program schedules in Braille large print and audiocassette formats The American Foundation for the Blind provides startling
statistics Every 7 minutes someone in America becomes blind or visually impaired The leading causes of vision impairmentlblindness in the US are primarily age related diseases The number
of Coloradoans at risk for these diseases is increasing as the baby boomer generation ages The conditions including age related macular degeneration cataracts diabetic retinopathy and
glaucoma affect more Coloradoans than everbefore will continue to escalate The number of Americans with age related eye diseases and resulting vision impairment is expected to double
within the next three decades The State of Colorado s Agency for the Blind uses the generally accepted figure that 1 ofthe general population under the age of60 is blindvisually impaired
This number jumps dramatically to 25 after age 60 according to the State ofColorado and the Denver Regional Council ofGovernment s DRCOG Area Agency on Aging This means that one in four
of ourown family friends and acquaintances age 60 and older have enough vision loss to be considered visually impaired The projected population ofthe City of Wheat Ridge is 33 308 Based
on formulas explained above the City of Wheat Ridge is estimated to have 293 blindvisually impaired children youth and working age adults with an additional 999 blindvisually impaired
senior citizens These figures do not even include the print handicapped Print handicapped refers to sighted persons who for a wide variety ofreasons have difficulty accessing the printed
word This includes those who physically cannot hold anewspaper magazine etc or turn pages such as victims ofstroke paraplegia or any number ofdebilitating diseases It also includes those
who cannot mentally process print due to severe dyslexia developmental disabilities or neurological damage Colorado has an estimated 52 000 limited English residents who can use RRSR
as another resource Functional illiterates estimated to be 17 000 in Colorado also findRRSR of great benefit Allof the above mentioned members ofthe print handicapped category can be
found throughout Wheat Ridge With the graying ofAmerica and the continued allure ofColorado to all people
the number ofWheat Ridge residents who can directly benefit from RRSR s unique services will continue to rise Conservatively RRSR could be oftremendous service to over 1 500 Wheat Ridge
residents alone RRSR is requesting 2 300 from the City of Wheat Ridge to provide the following services to blind visually impaired and print handicapped Wheat Ridge residents Partial
underwriting for Wheat Ridge Jefferson County news programs Embossingdistribution ofBraille RRSR program schedules Printingdistribution oflarge print RRSR program schedules Recordingdistribution
of audiocassette RRSR program schedules Purchase of pre tuned radios andor speaker phones for listeners in private homes or assisted living facilities such as Spring Ridge Park or Day
Break at Vista Village Requests for RRSR services increase each year RRSR applies to awide range of funding sources including jurisdictions foundations trusts corporations service and
religious organizations fundraisers and private individuals For this reason RRSR is not reliant upon anyone source and its funding requests can remain modest RRSR asks each jurisdiction
to assist in caring for its own blindvisually impairedprint handicapped residents The amount requested does NOT cover the full cost ofproviding these services to Wheat Ridge residents
but is vital nonetheless Funding dollars translate directly into additional radios program schedules and support services Other communities who contributed to RRSR services for their
blindvisually impairedprint handicapped residents in 2006 include Arvada Brighton Castle Rock Commerce City Denver Estes Park Greenwood Village Loveland Montrose Pueblo Thornton and
Westminster There is no question that RRSR services greatly enhance the quality oflife for the blind visually impaired and print handicapped by providing access to the same information
that sighted persons take for granted every day This leads to prolonged independence for seniors heightened self sufficiency for all increased opportunities for employment and education
less isolation and depression and a means to remain viable participating members oftheir communities Ms Meixner thank you again for your assistance Please call if you require any further
information Founder and Executive Director David Dawson and I would be happyto meet with you and members ofthe City ofWheat Ridge City Council to discuss this proposal and answer any
questions about RRSR services RRSR also invites you all to visit our main studio in Boulder for atour and the opportunity to introduce you to some ofour incredible volunteers nearly
300 and growing We had amember ofthe Arvada City Council join us as a volunteer reader and we would love to have Wheat Ridge represented in alike manner enc
Volunteers ofAmerica Colorado Branch January 16 2007 Ms Barbara Delgadillo Executive Assistant City Manager s Office City of Wheat Ridge 7500 West 29th Avenue Wheat Ridge Colorado 80215
6713 Dear Ms Delgadillo RFJAh t T A Ministry of Jervice 2660 Larimer Street Denver Colorado 80205 Tel 303 297 0408 Fax 720 264 3306 wwwvoacolorado org Bryan J Pulte Board Chair Dianna
LKunz President Please find enclosed a report on services provided by Volunteers ofAmerica Nutrition Programs in the City of Wheat Ridge in 2006 Also enclosed is a request for funding
for these programs for 2007 Volunteers ofAmerica Colorado Branch respectfully requests 4036 from the City of Wheat Ridge for nutrition services to be provided in 2007 Services to be
provided include congregate nutrition at the Wheat Ridge Senior Center and home delivered meals through Meals on Wheels The funding requested would fulfill the requirement for local
matching funds from cities and counties receiving nutrition services through providers such as Volunteers ofAmerica under the Older Americans Act The requested funding would help us
continue to provide a consistent level of service to meet the demand for this assistance in the City of Wheat Ridge The need for these services is greater than ever before A recent report
prepared for the Denver Regional Council of Govemments identified a large needfor meals among elderly in the eight county DRCOG region Researchers estimate that only 23 percent ofthe
seniors who need home delivered meal services are currently being served and less than seven percent 7 ofseniors who need congregate meal services currently receive them Strengths and
Needs Assessment ofOlder Adults in the Denver Metro Area October 2004 3Y We recognize that the City has many demands on its resources We are grateful that providing basic services such
as food for its elderly citizenry has been one ofthe City s priorities In past years local funding from the City of Wheat Ridge has enabled Volunteers ofAmerica to provide crucial nutrition
services to vulnerable seniors without lengthy delay and without denying services to those who are eligible and in need Northern Colorado Services Foster Grandparents Handyman Program
Nutrition Services for the Elderly Retired Senior Volunteer Program MfordableHousing Centennial Towers Montrose Grandview Apartments Grand Junction Heaven s View Apartments Delta Laurel
Gardens Colorado Springs Meadowlark Court Montrose Mombello Manor Denver Pavilion Gardens Montrose Sanctuary Apartments Fort Collins Summit Apartments Colorado Springs Sunset Park Apartments
Denver Sunset Towers Apartments Denver Westgate Towers Denver Nutrition Services City Han cst Gilpin Clear Creek Transportation Program Head Start Food Service Meals on Wheels Seniors
Nutrition Program Health Care Heritage Senior Homes Grand Junction Home Health of Western Colorado Homestead Montrose Horizon Care Center Eckert Laurel Manor Coloradn Springs Valley
Manor 1vlontrosc Residential Youth Emergency Services Adult Rehab Program Brandon Center Church Services Family Family Motel Head Start Lima StreetXomens Residence Prerogatives Rainbow
House ATTACHMENrome2uth Western Colorado Services Durango Community Shelter Durango Thrift Store Southwest Safehouse Volunteer Services Foster Grandparent Program Junior Volunteer Program
Larimer Lofts Retired Senior Volunteer Program S S Handyman P gram Sunset Park Senior Center Volunteer Program Mite High UnitedWay
On behalf ofVolunteers ofAmerica thank you for your consideration ofthis request We look forward to an on going partnership with the City ofWheat Ridge to serve the frail and elderly
population and to help them remain healthy and living independently in their own homes as long as possible Please do not hesitate to call me at 303 297 0408 if you have questions concerning
this request or need any additional information Sincerely Vl Mary E Davis Grants Manager Nutrition Services Y2
VOLUNTEERS OF AMERICA COLORADO BRANCH NUTRITION PROGRAMS FORTHE ELDERLY REPORT ON SERVICES PROVIDED IN THE CITY OF WHEAT RIDGE IN 2006 In 2006 Volunteers ofAmerica served 7 148 meals
to 315 elderly individuals in the City of Wheat Ridge through its Meals on Wheels and Seniors Nutrition Programs These programs provide meals nutrition education and counseling and information
and assistance to at risk seniors to help them maintain their health independence and quality of life Services are provided to highly vulnerable older adults targeting minorities those
on low incomes the frail and disabled and those otherwise at increased risk for malnutrition Volunteers ofAmerica Meals on Wheels Program provides nutritious home delivered meals to
homebound elderly individuals residing in Wheat Ridge who are unable to grocery shop or prepare meals for themselves due to physical limitations disability lack oftransportation andor
poverty Unlike afood bank meals are delivered to the home ensuring that clients not only receive the food they need but also have the assurance of a regular visit from avolunteer to
check on their safety and well being Often the volunteer is the only person the client has contact with each day their visits are acritical component of the service 10 homebound seniors
in Wheat Ridge received 775 home delivered meals in 2006 atacost of 545 per meal Federal State funds expended Volunteers of America Seniors Nutrition Program offers congregate dining
services to area seniors Monday through Thursday at the Wheat Ridge Dining Center This community based nutrition program provides nutritious noon meals along with companionship and opportunities
for socialization 305 seniors attended the Wheat Ridge dining center in 2006 6 373 meals were provided at acost of 5 67 per meal FederalState funds expended Nutrition services for the
elderly wereprovided in Wheat Ridge in 2006 in part with in kind funds from the City in the amount of 3 100 Cities and municipalities served by Nutrition Programs for the Elderly are
asked asked to provide local support equal to 10 of the Federal and State funding expended on services within each area A total of 40 359 in Federal State funds was expended for nutrition
services for the elderly in the City of Wheat Ridge in 2006 Support from the City of Wheat Ridge enabled Volunteers of America to provide critical nutrition services consistent with
the current level ofneed within the community Volunteers ofAmerica expects very similar units ofservice and unduplicated number of individuals to be served in 2007 in the City of Wheat
Ridge
VOLUNTEERS OF AMERICA COLORADO BRANCH NUTRITION SERVICES DIVISION LOCAL MATCH REQUEST FOR THE SENIORS NUTRITION PROGRAM and MEALS ON WHEELS PROGRAM For services to be provided in the
City of Wheat Ridge in 2007 based upon services provided in 2006 Number of meals served in 2006 Oining Center Meals 6 373 in the City of Wheat Ridge Meals on Wheels 775 based on actual
meal counts for 2006 Total 7 148 Federal State cost per meal Oining Center Meals 5 67 actual YTD Meals on Wheels 545 Federal State funds used for nutrition services Dining Center Meals
36 135 in the City of Wheat Ridge in 2006 Meals on Wheels 4 224 number of meals X the actual cost per meal Total 40 359 Amount of local match requested for Seniors Nutrition Program
and Meals on Wheels Program services in the City of Wheat Ridge in 2006 @10 of federal state funding 1 4 0361 The Volunteers ofAmerica Nutrition Programs for the Elderly ask for a match
of 10 of the OlderAmericans Act and State Funding for Senior Services funding used to provide nutrition services in the jurisdictions of the cities and counties served by the programs
January 22 2007 Jefferson Center for mental health Mr Randy Young City Manager 7500 W 29th Avenue Wheat Ridge CO 80033 I FHr T lED JAN 2 G REC O BY Dear Mr Young On behalf ofJefferson
Center for Mental Heath Jefferson Center Iam honored to present this request to the City of Wheat Ridge for a 5 000 grant to support our new Wellnessnow program This proposal will help
fulfill the City of Wheat Ridge s Comprehensive Plan Goal 13 to promote the health safety and welfare and quality oflife of Wheat Ridge citizens Jefferson Center is the 501 c 3 private
not for profit community mental health center serving Jefferson Clear Creek and Gilpin counties For nearly 50 years Jefferson Center has provided quality mental health care and innovative
programs to children and families adolescents adults seniors and individuals with serious mental illness We have witnessed continued growth in the need for our services According to
the Status of Mental Health Care in Colorado one out offive people in Colorado needs mental health health services each year yet less than 13 of them receive care this is due to many
factors including lack of access inability to pay lack of insurance and the limited capacity ofproviders Last year Jefferson Center provided services to 5 721 community members including
458 Wheat Ridge residents As a community mental health center Jefferson Center predominately serves clients that are medically indigent on Medicaid uninsured or underinsured and low
Income Jefferson Center has astrong presence in the city ofWheat Ridge Approximately 8 of all our clients are residents ofthe City ofWheat Ridge Summit Center aclubhouse and vocational
program for people with serious mental illness is located at 3810 Peirce Street and serves more than 200 people each year We appreciate the past support the City of Wheat Ridge has provided
Summit Center Weare active members ofthe Thriving Wheat Ridge group organized through the Jefferson County Department ofHealth In effort to best meet the expanding needs of our community
Jefferson Center is excited to announce that it will be relocating its administrative services and one of its larger outpatient offices currently located in Arvada to asignificantly
larger facility in Wheat Ridge at 4851 Independence 1 70 and Kipling The move will enhance Jefferson Center s ability to achieve its strategic objectives by expanding clinical and administrative
facilities and providing room for future growth With more than 300 staff Jefferson Center is a major employer in the community ATTACHMENT 3 5265 Vance Street Arvada CO 80002 303 425
0300 main 303 5403326 fax wwwjcmh org
A grant of 5 000 from the City of Wheat Ridge would be used to support Wellnessnow a new program of Jefferson Center that promotes optimum mental and physical health This program was
developed to enable Jefferson Center to expand its service to the community by serving more people overall and providing abroader range of services to existing clients Mental health
and physical health are inextricably linked In fact Physical Activity and Health A Report ofthe Surgeon General 1999 found that persons who are inactive are twice as likely to have symptoms
of depression vs more active persons Exercise and ahealthy diet may also improve mental health by helping the brain cope better with stress Wellnessnow uses education and prevention
modalities to support our clients resilience and augment the recovery process and also to enhance the overall health and well being ofother community members By offering courses in stress
management exercise and nutrition self help and life skills Jefferson Center will promote wellness for the community at large The program is housed at Wellness on Wadsworth located in
Wheat Ridge at 4045 Wadsworth Services include classes individual wellness assessments coaching peer support resources and workshops Clients may access a wide variety ofresources including
recreational equipment educational materials nutrition classes and referrals to community resources With support from the City of Wheat Ridge Jefferson Center can ensure that the Wellness
on Wadsworth facility is equipped with the appropriate supplies psycho educational materials and other resourcesto maximize the impact of Wellnessnow Jefferson Center will outreach to
Wheat Ridge residents to inform them about our programs through the Wheat Ridge Transcript Your Hub primary care offices other human service organizations e g Family Tree schools Jefferson
County Department ofHealth and Thriving Wheat Ridge If you have any questions about this proposal or our services please contact Mindy Klowden Development Manager at 303 432 5170 or
mindvk@icmh org Thank you for your past support and we lookforward to continuing to work in partnership with the City of Wheat Ridge to promote the mental health and well being of our
community Sincerely I1tu Harriet L Hall PhD President and ChiefExecutive Officer Enclosures Annual Report Audit of most recently completed fiscal year CC Barb Delgadillo
ITEM NO 1 1 REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE May 14 2007 TITLE AWARD ITB 07 34 2007 MINOR STREET IMPROVEMENT PROJECT IN THE AMOUNT OF 284 917 80 D PUBLIC HEARING
IZI BIDS MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING Date D ORDINANCES FOR2ND READING Quasi Judicial DYes IZI No zDirector of Public Works City EXECUTIVE SUMMARY The 2007 Minor
Streets Improvement Project consists ofstreet reconstruction on 33rd Avenue from Fenton to Depew Street and curb and gutter construction along a portion of Randall Park The 33rd Avenue
reconstruction will provide curb gutter new sidewalk correct the poor drainage and provide a speed hump to control speeding At Randall Park curb and gutter installation on the north
and east side ofthe park will improve drainage and lessen maintenance ofthe park perimeter On May 1 2007 six 6 bids werereceived All bids met the initial bid requirements except Concrete
Construction Specialties which did not provide the illegal alien certificate The apparent low bidder was Brannan Sand and Gravel ofDenver Colorado in the amount of 259 016 18 which includes
bid alternate 1 References and experience wereevaluated and approved by the Public Works Department Staffrecommends award oftheproject to the lowest responsive and responsible bidder
Brannan Sand and Gravel in the bid amount of 259 016 18 Staff also requests approval of a standard 10 contingency reserve which would encumber a total of 284 917 80 for this project
COMMISSION BOARD RECOMMENDATION None STATEMENT OF THE ISSUES Bids for the 2007 Minor Streets Improvements Project S 02 07 were opened on May 1 2007 Six 6 bids were received The bids
were comprised oftwo parts Base Bid and Alternate Bid 1 The base bid provides street reconstruction on 33rd Avenue from Fenton to Depew Street and curb and gutter construction on a portion
ofRandall Park Alternate 1 will provide the sod replacement in lieu
ofseeding for both project locations The base bids ranged from 246 91186 to 297 693 25 and Alternate Bid 1 ranged from 6 050 00 to 19 250 00 respectively The Engineer s Estimate for
the base bid and alternate 1 were 266 743 02 and 19 250 00 respectively The lowest responsible and responsive bidder Brannan Sand and Gravel of Denver Colorado has met the bid and qualification
requirements Based upon the contractor s demonstrated capabilities and experience on previous City projects Staff recommends award to Brannan Sand and Gravel A 10 contingency amount
of 25 901 62 is requested to allow for the cost ofother items related to the project ALTERNATIVES CONSIDERED No award and 2007 Minor Streets Improvement Project will not be accomplished
FINANCIAL IMPACT Funding for this programhas been approved in the 2007 Capital Improvement Program budget as the Minor Street Improvement Projects line item in the amount of 360 000
00 and the Parking Lots and Drives Improvements line item in the amount of 90 000 00 The Parking Parking Lots and Drives Projects funds will be transferred to the Minor Street Improvement
Project account to fund the curb and gutter installation at Randall and Park RECOMMENDED MOTION Imove to award ITB 07 34 2007 Minor Street Improvement Project to Brannan Sand and Gravel
of Denver Colorado in the amount of 259 01186 I further move that a contingency amount of 25 90 1 62 be approved I further move that the Director of Public Works be authorized to issue
change orders up to a total contract and contingency amount of 284 917 80 I further move that all costs associated with this contract be paid from account number 30 303 800 840 and that
these funds be encumbered for the length ofthe project in accordance with Ordinance 787 1989 Series orI move to deny award of ITB 07 34 2007 Minor Street Improvement Project for the
following reason s Report Initiated by Report Prepared by Reviewed by Steve Nguyen Engineering Manager Tim Paranto Director of Public Works Linda Trimble Purchasing Agent Attachments
1 2007 Capital Improvement Program Description 2 Project Location Map 3 Bid Tabulation Sheet
23Capital Investment Program DPW DRAINAGE 1 Miscellaneous Drainage Improvements Projects 2007 Budget 115 000 Description Repair or replace various culverts carrying irrigation ditch
water under City streets Following the development ofan inventory and inspection ofditch crossings a priority list will be developed Justification The City is responsible for maintaining
the integrity ofculverts used to transport irrigation ditch water under streets Historically repairs have been made after pipelines have failed Periodic inspections ofmany ofthese old
culverts indicate failure may occur at any time Emergency repairs are more costly and disruptive than scheduled repair or replacement DPW STREETS 1 Minor Street Improvement Projects
2007 Budget 385 000 Description This budget line item reserves funds for construction ofsidewalks over the Rocky MountainDitch at Harlan Street along with reconstruction of33rd Avenue
between Fenton Street andDepew Street Justification The existing wooden footbridge overthe Rocky MountainDitch at Harlan Street is unsafe and has been closed 33rd Avenue from Fenton
Street to Depew Street is seriously deteriorated because ofpoor stormwater drainage and warrants construction ofcurb and total pavement reconstruction 32ndAvenue and Youngfield Street
Improvements 2007 Budget 2 000 000 Description Participate in the widening of32nd Avenueand Youngfield Street as outlined in the 1 70 32ndAvenue Interchange EnvironmentalAssessment Justification
The transportation improvements identified in the EnvironmentalAssessment are required to service the traffic generated from the new Cabela s Shopping Center Hotel Motel District Pedestrian
Improvements 2007 Budget 200 000 Description Construction ofCity monument entry signs andlandscaping at the off ramps at the I K7ipli0ng Interchange willbe accomplished Justification
Appropriate identification ofentry to Wheat Ridge at amajor gateway to City and its HMootteell district iswarranted 194 ATTACHMENT 1
C I Of N1 1 R DG 2007 MINOR SIREnS IMPROVEMENl PROJECl MP
CfI1 Of ilIt4E RIDGE 601 AA6U 1 ON 610 pROpOSJ o 1a 07 34 E 05 0 07 b 2 00 1 REQUESil G oEpi I0I S O puaL C OR S GpEJ KJ lIj tt J1 f OI00 Ui nitti Af JoJ rzItl tY 5r uP s t 2J to tfO
U1f1Q lE NOOR to hf1 tV ofJ bS U ljrJ2 rC lI ef5Dn h fyJLyu lilti Vid tfSO n OC T ON 1eS PoeiSC O OSJSe Ces O p5 f1 S GNf 1JRE GpEf O rJD O O ND es p CCEP1S jSf e J pS ISI Of slulaRcOl
l CIORS 1 tS D eS llOl l CO UlSIOl 1110 11 D 1es CJ eP es t ClO IlR CIOR QU IfIC IlIOl i Ie eS V o eb LLLEGf f UEN fORM es 6 1310 laOol SEcuRI 1 15 J 16b 1q 45 lP DO Ie 1 555l P GD lft
liP q1ltq3 S8Ef 80 ftt 6tf11 j91li P 5 1 00 1LPU 0 rfJ 1 00 fp poD tP 8800 i OD f 00 rO f t1D gO 50 At biwdofJ 007 MItiOR SiREEi IMPRO EMEtliS PROJE CToo lSSrlE S07 34 dOC
ITEM NO CI REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE May 14 2007 TITLE AWARD CONTRACT SOQ 07 29 GIS IMPLEMENTATION PHASE IV IN THE AMOUNT OF 44 940 00 o PUBLIC HEARING BIDS
MOTIONS o RESOLUTIONS o ORDINANCES FOR 1ST READING Date o ORDINANCES FOR2ND READING Quasi Judicial 0Yes No cL Director ofPublic Works CitY EXECUTIVE SUMMARY This year s Graphical Information
System GIS development includes collecting data necessary for creation oflayers ofinformation in the City GIS system The GIS Implementation Phase IV Project consists ofcollecting field
data for the storm sewer system and configuration ofthe information as a layer in the GIS map system The Public Works Department completed the interview and selection process to retain
a technical consultant to implement this phase of the program The most qualified consultant was Flat Irons Inc Selection wasbased on qualifications project approach innovative ideas
the project team and experience on previous projects with the City Appropriate fees for the work were then negotiated Staffrecommends award ofthe GIS Implementation Phase IV to Flat
Irons Inc of Boulder in the not to exceed amount of 44 940 00 COMMISSION BOARD RECOMMENDATION None STATEMENT OF THE ISSUES The City has completed the base GIS system and it is in operation
The right ofway conversion is over 50 percent complete at this time and is expected completed in September The next priority infrastructure layer to be developed is the storm sewer system
This will allow the City to effectively manage the drainage system from aplanning design and maintenance standpoint Furthermore it will be an important tool to actively administer the
City and State storm water quality regulations
On April 4th and 5th 2007 interviews were conducted with three of the consulting firms who responded to the City Request for Qualification for the GIS Implementation Phase IV Project
This project includes but is not limited to field survey map and database preparation and GIS system support The highest ranked firm was Flat Irons Inc ofBoulder Selection wasbased on
qualifications experience project approach innovative ideas and the project team Staff determined that this contract with Flat Iron Inc is cost effective for the City by avoiding start
up costs such as mobilization and familiarity since this firm is currently working with the City under the GIS Phase III ALTERNATIVES CONSIDERED No award and GIS Implementation Phase
IV will not be accomplished FINANCIAL IMPACT Funding for this program has been approved as the Aerial Photography GIS Updates line item of the 2007 Capital Improvement Program budget
in the amount of 200 000 00 155 000 00 was encumbered from this account to authorize the GIS Phase III contract extension in February RECOMMENDED MOTION I move to award SOQ 07 29 the
GIS Implementation Phase IV to Flatirons Inc of Boulder Colorado in the not to exceed amount of 44 940 00 I further move that all costs associated with this contract be paid from account
number 30 610 800 872 and that these funds be encumbered for the length ofthe project in accordance with Ordinance 787 1989 Series or I move to deny award ofcontract extension of SOQ
07 29 the GIS Implementation Phase IV for the following reason s Initiated by Report Prepared by Reviewed by Steve Nguyen Engineering Manager Tim Paranto Director of Public Works Linda
Trimble Purchasing Agent Attachments 1 2007 Capital Improvement
Program Description 2 Flatirons Inc Proposal 070514SOQ 07 29 CAF GIS Phase IV rev doc
Capita Investment Program The main lobby ofCity Hall will be remodeled to improve its appearance and functionality The driveway and parking lots at City Hallwereevaluated in 2004 and
found to have substantial damage and inadequate drainage and subgrades Replacementofthe pavement wasproposed in phases over two years The main driveway and west parking lot wererepaired
in 2006 Reconstruction ofthe west parking lot is scheduled for 2007 2 Telephone System Replacement 2007 Budget 325 000 Description Anew Voice over InternetProtocol YoIP phone system
will bepurchased and installed citywide The estimated cost ofthis project will include hardware software and support A VoIP telephony solution allows for a greater return on investments
byadding new advanced features consolidating support converging to the telephone data network and centralizing configuration and administration all in an effort to increase productivity
without adding additional staff Justification The existing voice mailMitelMail application hardware hardware and operating system that service both City Hall and the Recreation Center
are no longer supported byMitel Itis inevitable that the currentphone system be replaced as it hasundergone two major upgrades in 1999 and 2003 and has reached its full capacity and
functionality The skeleton ofthe system currently in use has been in place since the late 1980 s 3 GIS Updates 2007 Budget 200 000 Description GIS aerial and topographic maps will be
developed The street rights of way layer will also be created in phase 1 Justification There is great need to develop a GIS for use by all departments in the City The GIS will be a valuable
aid in advancing work and responding to requests for information from the public 197 ATTACHMENT 1
Flatirons Inc 3825 Iris Ave SuitelOO Boulder CO 80301 wwwflatsurv com April 9 2007 Jonathan Reynolds PE Projects Supervisor City of Wheat Ridge PW Eng Dept 7500W 29th Ave Wheat Ridge
CO 80033 RE GIS Implementation Project Phase IV City ofWheat Ridge Jonathan Reynolds On behalf of Flatirons Inc Iam pleased to present this proposal for surveying services for GIS Phase
IV Implementation Project referenced above This Phase IV The scope of work and amounts for Phase IV are set forth herein Any tasks not included in the scope of work can be completed
at the rates shown on the attached rate schedule We can begin work on this project immediately upon receipt of authorization to proceed Ifyou have any questions or comments please feel
free to call me at 303 443 7001 Sincerely Chad McFadden Project Manager CMc CMc ATTACHMENT 2 Phone 303 443 7001 www flatsurv com Fax 303 443 9830
Flatirons Inc Surveying Engineering Geomatics 3828 Iris Avenue Ste 100 Boulder CO 80301 wwwjlatsurv com A CLIENT City ofWheat Ridge FI JOB NO 07 52 492 7500W 29th Ave Wheat Ridge CO
80033 PHONE 303 235 2863 FAX 303 235 2857 B PROJECT or LOCATION City of Wheat Ridge C SERVICES PROVIDED This is aCONTRACT between Flatirons Surveying Inc FI and City of Wheat Ridge CLIENT
for the following professional services 1 Contractor shall perform an update of City Storm Water Map with as built verification of Storm Sewer Manholes inlets and outfalls This shall
include the Survey measurement GPS or Conventional of the centerline of manholes invert of outfalls and invert of inlets It will also include the capture of associated attributes in
the field including pipe size pipe type direction pipe enters manhole and measurementfrom rim to invert No attempt will be made to recover manholes that cannot be readily located or
have been covered Any manhole that is inaccessible will be reported to the city for opening No data will be acquired on said manholes until the city can open the manhole No As Built
drawings will beprovided The deliverable shall be a digital geodatabase 2 Create a custom Data Dictionary file for field data capture that contains the following attributes pipe size
pipe type direction pipe enters manhole and measurement from rim to invert 2 photos 3mgp photo quality or greater 3 Create a custom field book for taking field notes It should directly
correspond to the custom Data Dictionary file All field data captured must first be captured manually in the field book 4 Compile all field data into single personal geodatabase with
pictures All pictures will appear as a hyperlink in attribute fields Do we vant to list every attribute that will be contained in this li Ie 5 Insert and attach fmal geodatabase wi pictures
into the city Storm Sewer map on the New City Datum in AutoCAD 2007 This will update a single AutoCAD drawing 6 Insert the personal geodatabase into the citywide main geodatabase 7 Summarize
project Phone 303 443 7001 FlX no 44 QR O
Flatirons Inc Surveying Engineering Geomatics 3828 Iris Avenue Ste 100 Boulder CO 80301 wwwflatsurv com Estimated Total Cost see attached cost proposal for details C01 Field Survey City
Storm Sewer System C02 Create Custom Data Dictionary C 03 Create Custom Field Book C 04 Compile Field Data into Geodatabase COS Insert Geodatabase into AutoCAD 2007 file C 06 Insert
Geodatabase into Citywide main geodatabase C 07 Summarize project 38 000 00 260 00 260 00 2 800 00 1 120 00 2 240 00 260 00 Total 44 940 00 The above total shall be anot to exceed amount
Additional work beyond this scope of services must be approved by the city in writing before additional work can beperformed D GENERAL REQUIREMENTS Flatirons Inc will make available
the necessary resources to complete the project Flatirons Inc willprovide consulting and professional Services through its own forces or sub consultants for general engineering services
landscape architectural services and miscellaneous related services Consultant will under the general direction of the Projects Supervisor or his designated representative furnish experienced
professional engineering personnel who shall function as if they were an extension of City staff while nonetheless remaining exclusively the employees ofFlatirons Inc 1 Document Format
Requirements and Document Control All documentation prepared by Flatirons Inc shall be in written textto include but not be limited to manuals plans correspondence drawings graphs charts
illustrations etc The deliverable media shall be on high quality bond paper minimum 20 lb in 8 5 x 11 inch documents 24 x 36 inch drawings and 11 x 17 inch documents and drawings format
Alldocumentation shall be written to industry standards indexed complete accurate legible and subject to review and approval by the City All digital format deliverables shall befurnished
on CD ROM or DVD ROM unless otherwise stated or agreed upon Flatirons Inc shall be required to provide complete security and confidentiality for all data and information Data and information
shall not bereleased without specific City authorization Requests for release ofpublic information shall be referred to the City All research notes information either obtained or generated
and or documentationprepared by Flatirons Inc during the course ofthe Project shall be owned by the Cityfor fitIpublic use and shall be surrendered to the City when requested 2 Standard
Computer Applications All documents submitted by Flatirons Inc shall also be provided in an electronic formatacceptable to the City Flatirons Inc shall maintain compatibility with City
applications and operating systems logical electronic filing system and electronic files ofall documents produced andprovide such files to the City when requested Phone 303 443 7001
Fax 303 443 9830
Flatirons Inc Surveying Engineering Geomatics 3828 Iris Avenue Ste 100 Boulder CO 80301 wwwflatsurv com Currently the City has recognized the following applications as standard for City
work and submissions Operating Environment Word Processing Spreadsheet Project Management GIS Drafting Microsoft Windows XP Microsoft Word Version 110 Microsoft Excel Version 11 0 Microsoft
Proj ect Version 11 0 ArcSDE 9 ArcGIS 9 1 AutoCAD 2006 Civil 3D 2006 The City may upgrade these applications throughout the term ofthe Agreement and Flatirons mc will be required to
be compatible with City applications at all times The City will provide Flatirons mc with sufficient prior notice ofupgrades to allow Flatirons mc to become compatible when required
Reformatting ofdocuments previously delivered to the City will not berequired unless Consultant is paid for such reformatting 3 City Supplied Items a The City of Wheat Ridge Department
of Public Works shall supply all current local datum coordinates and existing Right ofWay map information on file at the City b Any Section Comer Quarter Comer or ROW monumentation hardware
that may be required to complete this project shall be supplied bythe City ofWheat Ridge upon request E EXCLUSIONS TO SERVICES Specific exclusions to the scope ofwork are as follows
1 Resetting or upgrading lost or obliterated boundary or aliquot section comermonuments unless specifically included in the scope of services 2 Revisions to original tasks outlined by
CLIENT 3 Meetings or preparation time for meetings beyond required for the scope ofwork 4 In the event that any staking is destroyed by an act ofGod or parties other than FI the cost
of restaking shall be paid by CLIENT as an extra to the contract 5 The CLIENT shall pay the costs of filing fees inspection fees zoning and annexation application fees assessment fees
soils engineering fees soils testing fees aerial topography fees and all other fees permits bond premiums and all other charges not specifically covered by the terms of this agreement
6 Boundary determination unless specifically included in the scope of services 7 Revisions to plans requested by the client client s consultants or municipal entity 8 Coordination of
subcontractor services unless specifically included in the scope of services 9 Delays and trip charges when unable to complete requested tasks due to obstructions or activities on the
site 10 Survey control destroyed during construction will be re set as an extra to the contract 11 The figures listed are based on minimum four hour field mobilizations Any tasks not
included in the scope of work can be completed on a time basis at our standard rates attached and approved by the city in writing F REQUIRED OF THE CLIENT A purchase order from the city
as acceptance of contract to begin work Phone 303 443 7001 F y 101 441 QR10
Flatirons Inc Surveying Engineering Geomatics 3828 Iris Avenue Ste 100 Boulder CO 80301 wwwjlatsurv com G DUTIES ANDPERFORMANCE Certain procedures and results are beyond the control
of PI such as real estate closing transactions and obtaining acceptance or approval by a governing body or others and CLIENT agrees that such procedures and results do not constitute
conditions precedent to payment by CLIENT nor a requirement for successful completion of performance on the part ofFI H FEE PAYMENT Invoices will bebilled at completion of performance
of services as set forth in paragraph 3 above or at the end of the calendar month for on going projects Invoices are due upon receipt Timely payments to FI shall not be affected byreal
estate closing transactions or governmental acceptances or approvals Invoices are past due thirty days after the date ofthe invoice Past due invoices will be charged a late payment charge
of one and one half percent per month until all invoices are paid in full IfCLIENT disagrees with the invoice CLIENT agrees to inform PI in writing within ten days after receipt of the
invoice In the event of non payment which requires collection efforts CLIENT agrees to pay all expenses of collection late payment charges and reasonable attorneys fees All invoices
are due to the city before 5 00 pm on the listed due date City payment schedule shall be as follows Phone 303 443 7001 Fax 303 443 9830
Flatirons Inc Surveying Engineering Geomatics 38281ris Avenue Ste 100 Boulder CO 80301 wwwjlatsurv com FLATIRONS INC PREFERRED CUSTOMER GIS PHASE III THIRD EFFORT RATE SCHEDULE SURVEYING
CREW CHIEF PROJECT MANAGER ROBOTIC OR RTK GPS CREW CHIEF TWO MAN ROBOTIC OR RTK GPS CREW TWO MAN CREW THREE MAN CREW AUTOCAD MANUAL DRAFTING OFFICE WORK RESEARCH LICENSED SURVEYOR PROJECT
DIRECTOR EXPERT WITNESS SECRETARIAL ADMINISTRATION GEOGRAPHIC INFORMATION SYSTEMS GIS GIS ANALYSTADMINISTRATOR ENGINEERING PROFESSIONAL ENGINEER DESIGN ENGINEER CONSTRUCTION MATERIALS
EXPENSES plats maps etc REPRODUCTION beyond client required deliverables 8V2 x 11 of 8V2 x 14 photocopies 11 x 17 photocopies or unsigned unstamped original 11 x 17 signed and wet stamped
original 18 x 24 photocopies or unsigned unstamped original 18 x 24 signed and wet stamped original 24 x 36 photocopies or unsignedunstamped original 24 x 36 signed and wet stamped original
Mylars for recording TRAVEL EXPENSES other than mileage DELIVERY OUTSIDE CONSULTANTS PER DIEM PER PERSON PER IRS PUBLICATION 1542 GSA Standards Phone 101 441 7001 H6R5 H9R0 1H2R5 1H0R0
1H3R0 H6R0 H6R5 1H2R5 H8R5 1H2R5 H3R0 H7R0 1H0R5 H7R5 REIMBURSABLE COST COST O 25 page 1page 2 page 2 page 5 page 3 page 10 page 20 page COST COST COST lF1Cl 01 441 QR10
SCOPErtEM c o c 02 c 03 c M c 05 c 06 c 07 OESCR Pl ON Field SurveY Cil Stor seWer syste create custom oata Oictionary create custom filedboO compile Field Data iota Geodatabase 10Sen
Geodatabase iota AutoCAD 2001 e 10Sen Geodatabase iota Citywide maIO geodatabaSe sumariz e project WORK CA llEGOR fl LO SjUR Y pM pM GIS GIS GIS pM 101AL HOURSSCOPE304 4440 6 32 4 RA1E
25 00 65 00 65 00 70 00 70 00 70 00 65 00 101AL3B 000 00 260 00 260 00 2 BOO OO 20 00 2 240 00 260 00 44 940 00
ITEM NO ll REQUEST FOR CITY COUNCIL ACTIONCa fJY COUNCIL MEETING DATE May 14 2007 TITLE AWARDRFB 07 33 PANASONIC COMPUTER NOTEBOOKS TO PORTABLE COMPUTER SYSTEMS IN THE TOTAL AMOUNT OF
38 008 00 D PUBLIC HEARING r8J BIDS MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING Date D ORDINANCES FOR 2ND READING Quasi Judicial DYes No nDeputy City Manager CitY EXECUTIVE SUMMARY
The City currently has twenty five patrol vehicles and each has a Mobile Data Computer MDC that is linked to the Police Department via a secured wireless connection These computers allow
the patrol officers to stay in the field longer gather data and fill out their reports without having to drive back to the station With the reliance on technology the MDT needs to be
reliable and stay current with standard technologies This MDC upgrade is a budgeted phase three implementation that is required to provide reliability and speed ofcomputing to the officers
in the field Weare replacing eleven 11 existing units with upgraded MDCs Over one third ofthe 25 MDCs and equipment in the patrol vehicles are currently overfouryears old and have outlived
their projected live span Hence these computers are more susceptible to connectivity failure due to the age of the equipment This causes lost productivity for the end users and increases
Information Technology stafftime to fix old technologies that require replacement In addition these upgraded technologies will allow IT to configure the systems for optimal performance
In 2005 we replaced eight units in phase one and in 2006 we replaced an additional seven units in phase two to bring our fleet into a standard and updated configuration In2007 we expect
to replace 11 units with newer MDCs We have a three to four year replacement cycle for the patrol vehicles depending on the condition ofthe equipment On April 24 2007 six 6 bids were
received All bids met the initial bid requirements The apparent
low bidder was Portable Computer Systems of Golden Colorado in the total amount of 38 008 00 Staffhas reviewed the bid for specification compliance and recommends award to Portable Computer
Systems COMMISSION BOARD RECOMMENDATION None STATEMENT OF THE ISSUES This is the scheduled and budgeted procurement ofreplacement ofMobile Data Computers for the patrol cars ALTERNATIVES
CONSIDERED No replacement at this time FINANCIAL IMPACT Staff recommends the procurement of the replacement Panasonic Mobile Data Terminals in the amount of 38 008 00 This will improve
the availability and reliability of the computers for our twenty five patrol vehicles This is part ofthe Information Technology plan to provide better service for the Police Department
These funds are budgeted in the 2007 budget RECOMMENDED MOTION I move to award RFB 07 33 Panasonic Computer Notebooks to Portable Computer Systems of Golden Colorado in the amount of
38 008 00 orI move to deny authorization for the City ofWheat Ridge to purchase the spare and replacement Panasonic Mobile Data Terminals from Portable Computing Systems the for the
following reason s Report Prepared by Reviewed by Michael Steinke IT Manager Linda Trimble Purchasing Agent Attachments 1 Bid Tabulation Sheet
clrr Of 1 IE 1R OGE 6 01 16UL ON SAL NO01 0BIOI R7 33 E2 OO pOB02744111 b1NISIOEP llJUE5ilNG L CE bPENE06Joda rimb1e 4 PAGE o V A e eR e c tJevJ Ce 0 IV n OuJp lp vJc L OM eJ ec 01 00
SOL V Dt So N L A feW 0 t DC r oLde S rJ Le D Ie J cod Qtl C DEseR Pol GOOOS sER ES 0 JV Pe 1 SOIGNAWR POAG 0 va AOCPC S lISA 1 0 10 C 5 5 S 60 GB UNI pORIC 0 d 0 s j loO D 1 g S 1 d
SO GB UN PORIC I I I 3 11 s3 il 0 a 3g0 0 01 Al OOltV ORO PORIC gq 55 1 PROJ C1 pljl SON C l1B0OUOGKSI Cf 30 0 not ISEI E iS R0f76 3dOC J i3 Or DUV
ITEM NO I E REQUEST FOR CITY COUNCIL ACTION 1l 1 @i 7pc iV Ll L COUNCIL MEETING DATE May 14 2007 TITLE APPROVE INCREASE IN PROJECT CONTINGENCY FOR PROJECT ITB 06 35 YOUNGFIELD STREET
38TH 44TH AVENUE IMPROVEMENT PROJECT IN THE AMOUNT OF 45 368 65 o PUBLIC HEARING IZI BIDS MOTIONS o RESOLUTIONS o ORDINANCES FOR 1 ST READING Date o ORDINANCES FOR2ND READING Quasi Judicial
oYes IZI No t Director ofPublic Works City EXECUTIVE SUMMARY TheYoungfield Street Improvement Project 38th to 44th Avenue widening Youngfield Street to a four lane facility is substantially
complete Youngfield Street is an essential north south arterial which is at capacity and is expected to carry additional new traffic generated from the Cabela Shopping Center Development
On July 10 2006 the City Council awarded the project to the lowest bidder Scott Contracting ofGolden Colorado in the amount of I 905 04175 The standard 10 contingencyof 190 50147 was
also approved During project construction it wasdetermined that the pavement north ofthe Clear Creek bridge could not withstand standard milling to allow an asphalt overlay and required
full removal Final calculation ofthe extra cost ofpavement removal and full depth asphalt pavement is 171 092 04 or 90 ofthe approved project contingency Additional change order items
and final quantity adjustments have increased the total project cost to 2 140 885 68 which is 12 38 more that the original contract amount As a result the proj ect contingency must be
increased by 45 368 65 adjustment from 10 to 12 38 to make the final payment to the contractor COMMISSION BOARD RECOMMENDATION N A
STATEMENT OF THE ISSUES The 2006 CIP Budgetincluded the design and construction ofthe Youngfield Street widening project The City s consulting engineer Felsburg Holt Ullevig designed
the improvements and a contract for construction was awarded to Scott Contracting in the amount of 1 905 04175 A standard 10 project contingency of 190 54071 was also approvedby the
City Council It should be noted that a 15 contingency is often budgeted by many jurisdictions for reconstruction projects Overall the project has been constructed as designed As with
all construction projects unforeseen conditions were encountered which required changes to the work The most significant issuewas the discovery that the pavement north of Clear Creek
was not stable enough to withstand milling in preparation for overlay Specifically the pavement condition had greater deterioration than initially identified in geotechnical investigations
during design A substantial increase in the asphalt quantity was necessaryto construct the pavement to to a satisfactory condition This section ofYoungfield Street required a 9 inch
full depth pavement construction instead of the designed 5 inch overlay This particular item alone accounted for about 90 percent ofthe project contingency Other minor change order items
include drainage work pavement marking traffic signal work and utility conflict adjustments In addition there wereseveral minor change order items required because ofomissions on the
plans ALTERNATIVES CONSIDERED None FINANCIAL IMPACT Staffrecommends that funds budgeted for 2007 CIP project enhancements beutilized for this project expenditure RECOMMENDED MOTION 1
move to approve the increase in contingency for CIP Project S 05 06 ITB 06 35 Youngfield Street 38th to 44th Avenue Improvement Construction to Scott Contracting ofGolden Colorado in
the amount of 45 368 65 Ifurther move that the Director ofPublic Works be authorized to issue change orders up to a total contract and contingency amount of 2 140 885 68 Ifurther move
that all costs associated with this contract be paid from account number 30 303 800 843 and that these funds be encumbered for the length ofthe project in accordance with Ordinance 787
1989 Series orImove to deny the approval of contingency increase for Project S 05 06 ITB 06 35 Youngfie1d Street 38th to 44th Avenue Improvements construction for the following reason
s
Initiated by Report Prepared by Reviewed by Steve Nguyen Engineering Manager Tim Paranto Director ofPublic Works Patrick Goff Deputy City Manager Attachments 1 Project Location Map and
Description 2 A Summary ofProject Change Orders ITB 06 35 CAF Youngfield Widening contingency increase doc
I 70 f 1 IN NCORP JEffCO t t t t z0 ct t i 0 0 z ct 0 z Ci I 0 3 0 Jl 42NO If PROJ C lOCI1 ON V13zor Jl 3 Jl 3 tt tl 36 L 10 z Jr tilE II
l Cm l YOUNGflELO STRET IN PROVEMENTS sumary of Change orders Change cost OJoof order work Description contingencY Number 9050 547 Revised stormsewer at Clear BriCdgreee to beter convey
water to cree 4 36 02 023 2 lowered Water line not shown on the plans which was in conmct with storm sewer 83 34 0 06 3 Removed unsuitable Asphalt pavement north 01 Clear luClrlee depth
pavement 7 092 04 898 4 Mded aditional erosion control due to stormsewer change in CO 1 250 00 0 0 5 Concrete barier required loting because it acts as retainer 011 70 meemnbtan 34 097
64 79 6 Mdition 01 curb inlet to acomodate drainage north 01 42 dWe 7475 004 7 E tended the striping on 44 Ave to acomodate le Ufn bays 64 60 003 8 Changed 3 manholes to curb inlets
to acomodate drainage and neW curb 2 5402 0 3 9 Adition 01 2 push buton poles at 44 Y ounglield ne to the curb ramps lor ADA 5 94606 0 3 0 Trench be required to build vausaltnital because
01 change in wor space 47900 025 Remove and reinstal lence not shoW in the plans 2 70 00 0 2 Mditional rip rap required to stabilized runof Irom 170 820 00 0 04 3 Removal 01 aditional
trees at Clear anCrdee Youngfleld to acomodate construct 3 800 00 020 4 Mditional striping due to a plan Quantity error in yeloW paint Quantity 330 00 0 7 5 Mditiona erosion control
to protect neW seding 242 00 00 project Cost 1 905 04175 project Contingency 190 501 55 10 2 38 235 870 20 O45 368 65 otapreviously Aproved contingencY Aditiona funds Request
ITEM NO I F REQUEST FOR CITY COUNCIL ACTION IT U COUNCIL MEETING DATE May 14 2007 TITLE PAYMENT TO MURRAY DAHL KUECHENMEISTER RENAUD LLP FORAPRIL 2007 CITYATTORNEY SERVICES IN THE AMOUNT
OF 25 517 88 D PUBLIC HEARING C8J BIDS MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING D ORDINANCES FOR 2ND READING Quasi Judicial DYes C8J No S rd City Manager EXECUTIVE SUMMARY
Murray Dahl Kuechenmeister Renaud LLP provides City Attorney services for the City of Wheat Ridge General City Attorney services include support to City Council staff and the Liquor
Licensing Authority Other services provided by the City Attorney include Municipal Court services special projects and personnel litigation services Due to several ongoing projects CityAttorney
services for the month of April exceed the 25 000 00 purchasing limit and therefore require City Council approval for payment The April 2007 City Attorney services total 25 517 88 CBOOMMAISRSIODN
RECOMMENDATION N A STATEMENT OF THE ISSUES N A ALTERNATIVES CONSIDERED N A
fINANCIAL IMPACT City Attorney services are authorized line items in the 2007 adopted budget No additional financial impact RECOMMENDED MOTION I move to approve payment to Murray Dahl
Kuechenmeister Renaud LLP for April 2007 City Attorney Services in the Amount of 25 517 88 orI move to deny payment to Murray Dahl Kuechenmeister Renaud LLP for April 2007 City Attorney
Services in theAmountof 25 517 88 forthefollowingreason s Report Prepared by Reviewed by Debbie Meixner Executive Assistant Patrick Goff Deputy City Manager Attachments 1 April 2007
Invoice from Murray Dahl Kuechenmeister Renaud LLP 070514 MDKR Paymentdoc
Murray Dahl Kuechenmeister Renaud LLP Attorneys at Law 2401 15th Street Suite 200 Denver CO 80202 Ph 303 493 6670 Fax 303 477 0965 City ofWheat Ridge 7500 West 29th Ave Wheat Ridge CO
80033 Apr 30 2007 Attention City Manager Matter Description Fees Disbs Total 53027 City Attorney General 17 393 50 290 38 17 683 88 5130727 1 70 Dev Cabela s 750 00 4 00 754 00 523027
Municipal Court 0 00 6 952 50 6 952 50 53027 3 Personnel Litigation 127 50 0 00 127 50 Totals 18 27100 7 246 88 25 517 88 ATTACHMENT 1
ITEM NO 16 REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE May 14 2007 TITLE AWARD RFP 07 31 ORGANIZATIONAL STRUCTURE ASSESSMENT TO THE MERCERGROUP INC IN ANAMOUNT NOTTO EXCEED
42 070 00 D PUBLIC HEARING 8J BIDS MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING Date D ORDINANCES FOR 2ND READING Quasi Judicial DYes 8J No CitY EXECUTIVE SUMMARY The 2006 2007
Strategic Plan includes management studies and performance audits ofthe Parks and Recreation and Community Development departments as action items to further the goal of Creating a Sustainable
City Government The focuses of the studies are to assist the City Manager to address the following questions 1 What is the ideal organizational structure for the next decade 2 What is
working and what is not working well with the current structure 3 What structure or structural options would result in improved service and greater outcome efficiencies 4 What strategies
might be considered to best utilize staff to improve customer satisfaction and achieve set goals 5 What best practices can be considered in relation to optional organizational structures
6 What cost saving measures could should be considered On April 10 2007 nine 9 proposals werereceived The evaluation committee reviewed and short listed the firms Four 4 firms were invited
for interviews The overall number one ranking firm was The Mercer Group Inc in the total amount of 42 070 00 Staffhas checked references and negotiated the fee and scope ofwork The recommendation
is to award The Mercer Group
COMMISSION BOARD RECOMMENDATION None STATEMENT OF THE ISSUES None ALTERNATIVES CONSIDERED None FINANCIAL IMPACT The 2007 General Fund budget includes 50 000 for the Organizational Structure
Assessment project This project will be awarded to The Mercer Group Inc in an amount not to exceed 42 070 00 RECOMMENDED MOTION Imove to award RFP 07 31 Organizational Structure Assessment
to The Mercer Group Inc in an amount not to exceed 42 070 00 orI move to deny award ofRFP 07 31 Organizational Structure Assessment to The Mercer Group Inc for the following reason s
Report Prepared by Patrick Goff Deputy City Manager Reviewed by Randy Young City Manager Linda Trimble Purchasing and Contracting Agent Attachments 1 Bid Tabulation Sheet 2 The Mercer
Group Inc Company Information Sheet
erN of WTHEA R OGE 60TA UAT ON 610IPROPOS t Ll0 RfP 07 3E 04 007 bt 4 00 pOl erN MANAGER lOEPOE 6 Li da ri bie Ment inO P Juie pa el purchasing iSSlStant pt G1E Of flO SYlOu o C fcne
ti 2e yov f lE NOOR n Jst FS CU 0 GPt je ie f f LOCA lioN C N D SCRIP10N GOOOS SERVICES eS leS es e es ieS S iURGENp GpEp N O eS NO itS ND p cCE PiS jSp ies es ies ieS es ieS Qup f Cp
ONS iSe es es e5 les es E pE RE NCE ise ieS es ieS ie3 ME ir OLOG ies leS ie es eS ies fEE SCr EOULE eS i ies es Ne Nb LtLEG Lp EN fORM I ROJEC1 ORGP NlZA 1I0NP L S1RUC1URE P SESMENl
11 601 011 SIEE1S RFP 07 3 doC
erN of WHEA R OGE 80 A8ULA ON OPENE O BY BIO PROPOSAL NO Linda irirnb e purcnasing Agent RfP 07 3 wrNESE O B BID oUE OJl rBiIME Julie pavel purchasing ASsIstant 04 0 07 bJ 400 pm REQUESING
DEP llISDIONI PAGE 1 Or C f MANAGER 0411U U1 RE QUESING DE P p IJ E OOR 1o iCJl Rl co s rtc LOCA1 ON o 6 i t 1 pt C OESCRIP10N GOODS SERVICES ies e3 S GNAiURE PAGE ieS ACEPiS jSA NO
NO s QUAL fCA i ONS ies i ies E PER ENCE es 1e s 1es MIEiHOOOLOG eS
6 eS fEE SCHEOULE i ie0 ies LEGAL AL EN fORM 1es es lse PROJE CI ORGANlZA I ONAL SIRUCIURE ASSE SSME NI p 1lJ 1I0N S EE S RfP 07 3 doc
Exceptional Quality Management Consulting for the Public and Private Sectors Why do public and private sector organizations utilize management consultants Quality onsu tIn In the Millennium
as Americas cItIes counties states and private businesses approach a new era the nature of their wkOl environment and the breadth of their challenges are growing increasingly complex
Their concerns and the forces that affect them are no longer just local but areregional national and even international in scope outside consultant with contacts and lients across the
country can help you meet taday s challenges without reinventing the wheel t The clients time constraints and the need for specialized expertise independence impartiality and confidentiality
can make outside consulting services invaluable Whenever tough politically senSItive decisions are contemplated having expert independent advice from a professional management consultant
provides added credibility and damage control insuring a smoother more effective implementation Growth change and cost pressures areall cat alysts for engaging management consultants
bottom line in engaging an independent ment consultant always should be e best return on your taxpayers or investment
dent red in onwide ercer a Joyears i tOMer He has Wtitten or Irtore than 250 articles management EjcficUtlve S arch Strategic Planning Compensation and Classification Stu4iL Market Research
Our team of consultants has comb experience of more than 250 years in t areas We provide high quality managem consulting services to federal state and 10 governments and to health care
providers transit authorities utilities and private sector clients
What Do We Offer jch ti R and benefits ance appraisal systems plementing cost cutting measuresr OUtsourcing assessments Strategies for managing with less Management audits Productivity
studies Alternative service delivery approac Annexation bceonesfitt assessme j AJerl1stlverevenue source anal WE DELIVER ON TIME AND ON BUDGET FINAL PRODUCTS COMMITMENT TO IMPLEMENTATION
WORKABLE AND COST SAVING SOLUTIONS CLIENT SATISFACTION GUARANTEED elfederal regulations et
ITEM NO H I REQUEST FOR CITY COUNCIL ACTION1rc C I 7 Q 1t I1f L H ad 11 nL y 11 COUNCIL MEETING DATE May 14 2007 TITLE RESOLUTION 15 2007 A RESOLUTION AMENDING THE FISCAL YEAR 2007 GENERAL
FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION FOR ADDITIONAL STUDY TO BE COMPLETED FORTHE WADSWORTH CORRIDOR SUBAREA PLAN IN AN AMOUNT NOT TO EXCEED 39 950
00 D PUBLICHEARING D BIDS MOTIONS IZI RESOLUTIONS D ORDINANCES FOR 1 ST READING Date D ORDINANCES FOR 2ND READING Quasi Judicial D IZI Yes No 1k1J Community Development Director q City
Man r r EXECUTIVE SUMMARY On March 26 2007 City Council conducted a public hearing concerning adoption ofthe Wadsworth Corridor Subarea Plan The motion adopted by Council that night
among other things called for further study of the right of way needed to widen Wadsworth including but not limited to detailed road design studies to assess the feasibility of the multi
way boulevard and to refine and finalize design concepts for intersections In the motion Council also allocated funding for the additional study in an amount up to 40 000 00 Staffhas
negotiated a scope ofservices with Charlier Associates which addresses the additional study Council directed to be completed and the amount allocated for the additional study The work
will be completed prior to the September 1 st deadline set by Council Approval ofthis resolution implements Council s goals ofpreparing for growth and opportunities and redeveloping
major corridors
COMMISSION BOARD RECOMMENDATION None STATEMENT OF THE ISSUES The original budget for implementation ofthe NRSdid not include funds for hiring traffic engineers or transportation consultants
nor did the scope ofwork include detailed engineering The draft Subarea Plan presented to Council on March 26th reflects this Charlier Associates is a nationally recognized transportation
planning consulting firm that has a reputation for developing unique solutions to difficult problems They will beperforming the work as a subconsultant to Winston Associates ALTERNATIVES
CONSIDERED None FINANCIAL IMPACT The fund balance of the 2007 General Fund will decrease by 39 950 00 as a result of this supplemental budget appropriation There are adequate funds in
the General Fund unreserved fund balance to meet this request RECOMMENDED MOTION I move to approve Resolution 15 2007 A Resolution Amendingthe Fiscal Year 2005 General Fund Budget to
Reflect the Approval ofa Supplemental Budget Appropriation for additional study to be completed for the Wadsworth Corridor Subarea Plan in an amount not to exceed 39 950 00 orImove to
postpone indefinitely Resolution 15 2007 A Resolution Amending the Fiscal Year2005 General Fund Budget to Reflectthe Approval ofa Supplemental Budget Appropriation for additional study
to be completed for the Wadsworth Corridor Subarea Plan in an amount not to exceed 39 950 00 for the followingreason s Report Prepared by Alan White Community Development Director Reviewed
by Attachments 1 Scope of Services 2 Resolution 15 2007 1 Comdev WadswOIth Subarea Plan Subarea Plan Supplemental Budget CAF 2 doc
Wadsworth Boulevard Study May 7 2007 v2 PROPOSED SCOPE OF SERVICES Task 1 Technical advisors Boulevards have implications for several groups including RTD COOT the Wheat Ridge Fire and
Police Departments a Hold two technical adviser meetings with all of these entities invited to identify and address specific issues of a Boulevard Treatment Two meetings total b Develop
design concepts reflecting technical input c Continue communication with COOT throughout the project TASK 1 DELlVERABLES Meeting Notes Task 2 Intersection Treatment Catalogue Wheat Ridge
residents and business owners need more information about potential design treatments at intersections a Develop a catalogue of viable boulevard intersection treatments b Evaluate and
graphically explain the operations of each potential treatment including through traffic local access potential points of conflict and associated safety issues and pedestrian and bicycle
circulation c Publish the intersection catalogue in both printed document and PowerPoint format d Highlight vehicle access routes from through lanes on the boulevard to adjacent businesses
TASK 2 DELlVERABLES Intersection treatment catalogue printed document PDF Intersection treatment catalogue presentation PPT Task 3 Pedestrian Realm Guidelines Good design of the pedestrian
realm is critical for Wadsworth is to become a pedestrian place a Define components influencing the pedestrian environment These include the furnishing zone the sidewalk and the setback
zone Explicitly define which components are within the right of way and which belong to the adjacent land uses b Set guidelines for widths of all components of the pedestrian realm c
Use SketchUp to visually represent the pedestrian realm and its components Use existing SketchUp work as a foundation where appropriate TASK 3 DELlVERABLES Pedestrian Guidelines Printed
Document PDF SketchUp Visualization Files SketchUp r Charlier Associates Inc ATTACHMENT 1
Wadsworth Boulevard Study May 7 2007 2 v2 Task 4 Boulevard Alternatives a Create two alternatives to the boulevard concept These have not been developed but one possibility is a parkway
b Use SketchUp to represent these boulevard alternatives in three dimensions SketchUp diagrams will depict lane widths pedestrian realm dimensions transit stop locations and access routes
to adjacent businesses c Use ITE s Context Sensitive Design Manual to explore alternative lane widths and other design parameters d In cooperation with the City and with Winston Associates
identify a recommended alternative TASK 4 DELlVERABLES Plan view drawings of three alternatives printed document PDF SketchUp visualization files SketchUp Task 5 Community Involvement
Community property owner and business operator support is critical to accepting any design alternative a Hold a day of meetings with individual landowners to go over the alternatives
in one on one discussions b Hold one public workshop before returning to Council Present project alternatives c Create a web resource site on Charlier Associates website Website will
contain design alternatives press releases maps drawings etc d Present the recommended alternative to City Council TASK 5 DELlVERABLES Meeting notes Web Site PROPOSED PROJECT SCHEDULE
IIITask 1 Technical Advisors ITask 2 Intersection Treatment Catalogue ITask 3 Pedestrian Realm Guidelines Task 4 Boulevard Alternatives MAY 3 4 JUNE 2 J 3 4 JULY 2 3 AUGUST 2 Task 5
Community Involvement 1 Project Event Council Presentation Charlier Associates Inc
Wadsworth Boulevard Study r May 7 2007 3 v2 Charlier Associates Inc
RESOLUTION 15 2007 Series of 2007 TITLE A RESOLUTION AMENDING THE FISCAL YEAR 2007 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION FOR ADDITIONAL STUDY
TO BE COMPLETED FORTHE WADSWORTH CORRIDOR SUBAREA PLAN IN AN AMOUNT NOT TO EXCEED 39 950 00 WHEREAS on March 26 2007 City Council adopted a motion to conduct further study ofthe right
ofway needed to widen Wadsworth including but not limited to detailed road design studies to assess the feasibility ofthe Multi way Boulevard and refine concepts for intersections and
WHEREAS the City Council further moved to allocate funding for the additional Multi way Boulevard and intersection study up to the amount of 40 000 00 and WHEREAS City staff has negotiated
a scope ofwork with a consultant that addresses City Council s motion NOW THEREFORE BE IT RESOLVED by the City Council of the City of Wheat Ridge Colorado as follows A The City of Wheat
Ridge fiscal year 2007 General Fund Budget be amended accordingly specifically transferring a total of 39 950 00 from General Fund unreserved fund balance into account 01 105 700 750
DONE AND RESOLVED THIS day ofMay 2007 Jerry DiTullio Mayor ATTEST Michael Snow City Clerk ATTACHMENT 2
ITEM NO Q REQUEST FOR CITY COUNCIL ACTION 20 C t F YY IoJ J V l COUNCIL MEETING DATE May 14 2007 TITLE COUNCIL BILL 02 2007 AN ORDINANCE AMENDING CHAPTER 26 OF THE CODE OF LAWS CONCERNING
THE DEVELOPMENT REVIEW PROCESS CASE NO ZOA 06 07 cg PUBLIC HEARING o BIDS MOTIONS o RESOLUTIONS o ORDINANCES FOR 1 ST READING Date April 23 2007 cg ORDINANCES FOR 2ND READING Quasi Judicial
0 g Yes No Jit Community Development Director City EXECUTIVE SUMMARY One ofthe major recommendations ofthe Neighborhood Revitalization Strategy wasthe streamlining ofthe City s development
review processes and the creation ofexperimental zoning to deal with infill development situations Attached is the ordinance amending portions ofChapter 26 to accomplish these objectives
The maior changes proposed are 1 The revised Architectural and Site Design Manual has been included in the approval criteria for each land use process 2 Approval criteria have been rewritten
to clarify requirements and eliminate redundancies 3 The threshold for administrative variances was raised to 50 from the current 10 4 For Planned Developments a Require more detailed
Outline Development Plan ODP to include conceptual building layout architecture pedestrian links parking courtyards buffering etc
b An alternative process was created to accommodate speculative rezonings essentially allowing conceptual plans to show use areas permitted uses and development standards This alternative
process would require an ODP amendment with public hearings prior to submittal of an ODP c ODP Final Development Plan FDP cannot be submitted concurrently d FDP requires only administrative
review e FDPs for single and two family PRDs have been eliminated Corresponding changes have been made to the review process chart Adoption ofthis ordinance implements Council s goals
ofpreparing for growth and opportunities and creating a strong partnership with the community Planning Commission recommended adoption of the ordinance with two recommended changes COMMISSION
BOARD RECOMMENDATION Planning Commission conducted a public hearing on this ordinance on April 19 2007 and recommended approval with the following changes 1 Reduce the administrative
variance threshold from 50 to 25 2 Restore Section 26 103 to the original language As As Section 26 103 appears now in the Code Itwas felt that allowing a landowner or developer to perform
early site work prior to obtaining land use approvals might give the impression to neighbors and the developer that subsequent approvals were a done deal There was also considerable
discussion about the rezoning criteria being reduced to six and that four criteria needed to be met to approve the rezoning See page 3 ofthe ordinance Criteriafor review Of the six criteria
2 a change in character has occurred and 3 substantial compliance with the Architectural and Site Design Manual are mandatory and at least four ofthe five criteria under 2 must be found
The current standard is that all criteria must be met This gives little flexibility to Council in approving potentially good projects There was concern that if either the compatibility
criterion or the public health criterion wasn t met then it met four ofthe five criteria and had to be approved If a rezoning proposal isn t compatible it s probably affecting the public
health or safety in some manner and isn t consistent with some Comprehensive Plan policies so there would be three criteria not met Many good proposals aren t consistent with the Future
Land Use Map Under the existing regulations the proposal would not meet all criteria for approval Underthe revised criteria the proposal need not be in conformance with the Comprehensive
Plan if the other criteria were met This gives more flexibility to Council STATEMENT OF THE ISSUES Attention was focused on how to address both the building permit and rezoning processes
without adding hundreds ofpages to the development code Our analysis concluded that the key document is the Streets cape and Architectural Design Manual It contains site and building
design requirements and guidelines that currently apply to all commercial and industrial zone districts and is used both in
the review of building permits and rezonings Revisions to the Manual now referred to as the Architectural and Site Design Manual are a companion document to the entire package of X Process
changes The changes proposed are intended to streamline development review processes and provide more administrative staff review This will save developers and landowners considerable
time in the review process and it also relieves review bodies from looking at site details when the focus should be the larger context In return for this quicker review more information
and detail is required of an applicant at the rezoning step The information required will give the Planning Commission City Council staff and the neighborhood a much better idea ofwhat
is being proposed and what is being approved At the last study session with City Council on this topic it was suggested that a process to accommodate speculative rezonings was needed
perhaps retaining the existing process as an alternative process A section has been added that allows for speculative rezonings and requires an amendment to the ODP prior to submittal
of an FDP to address architectural elements building layout and other items not normally known with speculative rezonings Staffrecommends not including an entirely separate process but
adding one step to the proposed process This way Council staff and future landowners are not confused about which process was used and what the next step is Also at the last study session
the topic ofvariances in planned developments was discussed and revisions have been made to the ordinance A typical variance is permitted only for single and two family PRDs An outline
development plan amendment requiring ahearing is required if any ofthe following are proposed 1 Increase in the gross floor area of structures beyond the authorized maximum allowed on
the approved outline development plan 2 Proposed land uses are not permitted on the approved outline development plan 3 Increase in density or intensity ofuse 4 Decrease in perimeter
setbacks 5 Reduction in required buffer areas 6 Increase in height of any structures No administrative amendments are possible Ifthe final development plan does not trigger any ofthe
changes noted above the final development plan can vary from the outline development plan so long as the minimums and maximums on the outline development plan are not exceeded Re orientation
of buildings and parking modifications to landscaping changes to architectural details and changes to interior setbacks would be examples of changes not requiring an outline development
plan amendment but changes that could be approved as part of a final development plan approval Per Council consensus the Architectural Manual is scheduled for May21 st study session
The Planning Commission recommendation to decrease the threshold for administrative variances reduces the amount of flexibility available to a developer or landowner and increases the
potential approval time from a few weeks to possibly six weeks A majority ofthe criteria for review seepage
s6 and 7 have to be met with either administrative review or BOA review Staffrecommends keeping the threshold at 50 Section 26 103 currently states that a developer shall not undertake
any site work until all land use and site plan approvals are granted The current regulation does not provide flexibility to a developer It is contradictory to Section 26 623 that allows
excavation and filling with City approval which can include a special use permit This is the process we used for Cabela s It also could be interpreted to mean that a landowner is not
able remove dead trees or other nuisances prior to receiving all final land use approvals The revised wording allows these activities to occur provided all the requirements of Section
26 623 are met These include receiving approval ofa grading plan drainage plan and erosion control plan It also includes posting abond with the City to address any problems that may
arise as a result of the site work being performed Many other communities allow this practice Staff is is recommending that the revised wording remain in the ordinance ALTERNATIVES CONSIDERED
1 An overlay district 2 Applying the X Zone only to certain uses 3 Establishing eligibility criteria for a landowner to apply for the X Zone FINANCIAL IMPACT There is no direct financial
impact to the City as a result of adopting this ordinance RECOMMENDED MOTION move to approve Council Bill 02 2007 on second reading and that it take effect 15 days after final publication
Ormove to table indefinitely Council Bill 02 2007 and thereby deny Case No ZOA 06 07 an ordinance amending Chapter 26 concerning the development review process Report Prepared by Alan
White Community Development Director Attachments 1 Council Bill 02 2007
INTRODUCED BYCOUNCIL MEMBER SANG Council Bill No 02 2007 Ordinance No Series of2007 TITLE AN ORDINANCE AMENDING CHAPTER 26 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING THE DEVELOPMENT
REVIEW PROCESS WHEREAS City ofWheat Ridge City Council commissioned a year long study entitled Repositioning Wheat Ridge which included several recommendations concerning revitalization
efforts in the City and WHEREAS one ofthose recommendations was to implement a revised development review process and adopt standards that achieve the objectives of the Repositioning
vVhcat Ridge study and WHEREAS the City Council desires to amend certain sections of the Zoning and Development Code to encourage revitalization of the City and implement the development
objectives of the Repositioning Wheat Ridge study BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE COLORADO THAT Section 1 Section 26 103 is hereby amended as follows A
All site development within the city including single 5lffi housing shall be required to follow the procedures and satisfy the requirements set out below prior to development Site development
as used in this chapter is a general and inclusive term and is defined in section 26 123 The developer is required to attend in person or by authorized representative all meetings at
which the project is considered unless otherwise notified by the pknlisg community development department No site dtwelDpili3nt of property IDQ 9J iniiated The use ofproperty may not
be substantially changed substantial cl ligrgrading fill f6 or excavatLii may not be commenced and buildings or other substantial structures may not be constructed erected moved or substantially
altered except in accordance with and pursuant to one 1 or more ofthe approvals listed in the review process chart Clearing grading filling or excavation may be commenced subject to
the approvals required in this chapter and pursuant to section 26 623 B All site development must also obtain building and construction permits pursuant to the uniform codes adopted
by the city and must comply with all other applicable sections contained within this chapter and chapter 5 All applications for building permits ATTACHMENT 1
exclusive of single and two family dwellings shall comply with the applicable standards set forth in the Architectural and Site Design Manual C In addition to the requirements of this
chapter the provisions of section 5 1 1 ofthe Wheat Ridge Home Rule Charter pertaining to building height and density limitations apply D All applications for approval of site development
pursuant to this chapter shall be accompanied by proof of ownership by the applicant ofthe subject property Such proof may take the form ofa recorded deed a title commitment or a power
of attorney from the owner s where an agent acts on their behalf In the case of application for special use permits both the owner of the property and proposed special use must join
in the application Section 2 Sections 26 112 follows C and D are hereby amended as C Application orm and review procedure 1 Prior to submitting any application for a change of zone the
applicant shall be required to hold a neighborhood input meeting See section 26 109A for requirements 2 Reserved 3 Applications for change of zone shall be submitted on notarized forms
provided by the department ofcommunity development and shall be accompanied by a Proof of ownership of land copy of the property deed b A certified boundary and improvement survey at
a scale of not less than one 1 inch equaling one hundred 100 feet c A legal description of property under consideration exact description of area to be rezoned described in bearings
and distances tied to a section comer d Appropriate fee 4 All applications shall also be accompanied by written information in sufficient detail to convey the full intent of the applicant
to justify why a change of zone is appropriate and shall include a Need for the change of zone b Present and future effect on the existing zone districts development and physical character
of the surrounding area c Access to the area traffic patterns and impact of the requested zone on these factors 2
d Availability of utilities e Present and future effect on public facilities and services such as fire police water sanitation roadways parks schools etc f A discussion of the relationship
between the proposal and adopted plans and or policies ofthe city g Any additional materials necessary to adequately review the proposal D Criteria for review Before a change of zon
m j appOed tc J pl Gr h n d fl d y council shall find The city council shall base its decision in consideration of the extent to which the applicant demonstrates the following criteria
have been met 1 That the The existing zone classification currently recorded on the official zoning maps ofthe City of Wheat Ridge is in error or 2 That a A change in character in the
area has occurred due to installation of public facilities other zone changes new growth trends deterioration or development transitions and that the evidence supports the finding of
at least four of the following a That the The change of zone is in conformance or will bring the property into conformance with the City of Wheat Ridge comprehensive plan goals objectives
and policies and other related policies or plans for the area aHd b Tha t38 The proposed change of zone is compatible with the surrounding area and there will be minimal adverse impacts
considering the benefits to be derived ami c Th tflere There will be social recreational physical and or economic benefits to the community derived by the change ofzone an4 d That adequate
Adequate infrastructure facilities are available to serve the type of uses allowed by the change of zone or that the applicant will upgrade and provide such where they do not exist or
are under capacity tHtd e Th fel The change of zone will not adversely affect public health safety or welfare by creating excessive traffic congestion creating drainage problems or seriously
reducing light and air to adjacent properties ami f That the change of zone will not creat r is1ed r GpJt zone district unrelated to adjacent cr n3ar j TCG 3 The application is in substantial
compliance with the applicable standards set forth in theArchitectural and Site Design Manual Section 3 Section 26 114 D is hereby amended as follows 3
D Criteriafor review Befuf3 JP cial usic lipvpexd the applicant 1uE 3fltw nd J11rtl i1it development director or city Odr 9ilJw find the proposed specid UC87 The community development
director or city council shall base its decision in consideration of the extent to which the applicant demonstrates the following criteria have been met 1 Will The special use will not
have a detrimental effect upon the general health welfare safety and convenience of persons residing or working in the neighborhood of the proposed JJ 2 WillThe special use will not
create or contribute to blight in the neighborhood by virtue of physical or operational characteristics ofthe proposed 3 WillThe special use will not adversely affect the adequate light
and air nor cause significant air water or noise pollution 4 w n The special use will not result in undue traffic congestion or traffic hazards or unsafe parking loading service or internal
traffic conflicts to the detriment ofpersons whether on or offthe site 5 WillThe property 00 is is appropriately designed including setbacks heights parking bulk buffering screening
and landscaping so as to be in harmony and compatible with the character of the surrounding areas and neighborhood especially with adjacent properties 6 Will The special use will not
overburden the capacities of the existing streets utilities parks schools and other public facilities and services 7 History There is a history of compliance by the applicant and or
property owner with Code requirements and prior conditions if any regarding the subject propertybility ofth uoupapnilti uTITP8uuitted successor in interest to continuous y Eeet the conditionJ
of the proposed pnJi 9 Other faJcrteol1evant to thJ j3et5e watliion 8 The application is in substantial compliance with the applicable standards set forth in the Architectural and Site
Design Manual Section 4 Section 26 115 Band C are hereby amended as follows B Application requirements All requests for a variance waiver temporary permit or interpretation as described
herein shall be made by the filing of an application together with the required fee and supporting documentation 1 Where a request covered within this subsection IS made a part of another
administrative process then both fees shall be imposed 2 Documentation required a Copy of the deed for the property b Power of attorney if the applicant is not the owner ofthe property
4
c Property survey if the request involves relationship of structure s to lot lines or lot area d Reasons for filing an appeal or variance request Requests for variances must include
a brief description of the evidence supporting the conditions under which avariance can be granted as found in subsection e 4 hereof e A to scale site plan f Architectural elevations
for any new structures th g Posting certification to be submitted at the hearing to the clerk eo h Other information which the applicant the director of community development or the
hearing authority determines is necessary in order to adequately evaluate the application C Variances and Vmivers 1 Mffief Administrative variances 0 lcWeffi ten 10 fifty 50 percent
or less The director of community development is empowered
to decide upon applications for mioof administrative variances 0 waivers from the strict application of any of the development standards pertaining to zone districts in article II and
Sections 26 501 Off Street Parking and 26 502 Landscaping Requirements and 26 603 Fencing and Article VII Signage of this chapter which apply throughout the various zone district regulations
and in other situations which may be specifically authorized in the various sections without requirement of a public hearing under the following conditions a The variance cr I1 sr does
not exceed ten 10 fifty 50 percent of the minimum or maximum standard and b The director of community development finds that a majority of the findings of fact criteria as set forth
in subsection e 4 hereof are substantially complied with and support the request and c The director of community development has notified adjacent property owners by letter notice and
posting of the site at least ten l0 days prior to rendering his decision and that no objections have been received during such ten day period Any objections must be received in writing
and be directly related to concerns regarding the request General objections regarding existing land use conditions or issues not related to the request will not be considered grounds
for objection d That no additional dwelling units would result from approval of such vanance or WaIver e That the In no instance shall the community development director hear or grant
a variance as to use or as to an activity or development which is prohibited by this chapter nor shall the limitations of Charter section 5 10 1 are not be exceeded 2 Administrative
Variance Appeals A decision by the community development director to deny an administrative variance or any conditions of 5
approval imposed by the community development director may be appealed to the Board of Adjustment and shall follow procedures in accordance with Section 2 61 A written appeal shall be
submitted by the applicant to the community development department within 10 days of such administrative decision 2 3 Variances fifltl onlx3 ofmore than ten 10 fifty 50 percent The board
of adjustment is empowered to hold public hearings to hear and decide only upon appeals for variances and Naivers from the strict application ofthe development standards pertaining to
zone districts in article II sections 26 501 26 503 26 603 or Article VII of this chapter Where a variance or 7ci 3f is made a part of another administrative process such as a change
of zone subdivision or a formal site plan or development plan review which requires a public hearing before the planning commission and or city council then the planning commission and
or city council shall be empowered to decide upon such varianceD request concurrent with such other other process however in deciding such variance or waiver the planning commission
and or city council shall be subject to the voting ratio as applies to the board of adjustment set forth in Wheat Ridge Code of Laws section 2 532HIn no instance shall the board ofadjustment
hear or grant a variance as to use or as to an activity or development which is prohibited by this chapter or by section 51 0 1 ofthe Charter 4 Revie v critJ i nj findings of fact Criteria
for review The community development director board of adjustment planning commission or city council shall base its decision in consideration of the extent to which the applicant demonstrates
amajority ofthe following ftsacriteria ftwc Gb f3fi tfle j 3pfElffi have been met Jet i3Iu d 8 he e id3ce a C r he The property in question would not yield a reasonable return in use
service or income if permitted to be used only under the conditions allowed by regulation for the district in which it is located b Ief4The variance vere grunted would it not alter the
the essential character of the locality c The applicant is proposing a substantial investment in the property with this application which would not be possible without the variance d
Does the The particular physical surrounding shape or topographical condition of the specific property involved results in a particular and unique hardship upon the owner as distinguished
from a mere inconvenience if the strict letter ofthe regulations were carried out e H he The alleged difficulty or hardship has not been created by any person presently having an interest
in the property 6
f Would the The granting of the variance would not be detrimental to the public welfare or injurious to other property or improvements in the neighborhood in which the property is located
by among other things substantially or permanently impairing the appropriate use or development of adjacent property impairing the adequate supply of light and air to adjacent property
substantially increasing the congestion in public streets or increasing the danger of fire or endangering the public safety or substantially diminishing or impairing property values
within the neighborhood g The unusual circumstances or conditions necessitating the variance request are present in the neighborhood and are not unique to the property h Iftit c t 1rougflJ
r found then would tk r i g sfH CiROO f h i3 C 3 nefit or contribution to the neigkxr ood or the community as distinguished frDill n inI divniceufit on th part of the applicant fwfie4
granting Granting of the variance would result in a reasonable accommodation of a person with disabilities i tIhseThe application is in substantial compliance with the applicable standards
set forth in the Architectural and Site Design Manual 45 Expiration Any variance granted by the board of adjustment or director of community development shall automatically expire within
one hundred eighty 180 days ofthe date it was granted or within such other time as the board of adjustment or director ofcommunity development may prescribe unless a building permit
for the variance is obtained within such period oftime Ifthe building permit expires the variance shall expire at the same time Extensions of time may be granted by the community development
director for good cause shown but only if an application for the extension is made prior to the expiration of the variance Section 5 Section 26 116 D 3 is hereby amended as follows 3
Standards for review The director of community development and or planning commission shall have the right to approve establish necessary conditions and limitations in approving or deny
deny an application for a planned building group provided that the following standards shall be applied in such approval denial or in establishing such conditions and limitations r l3i
sTglIitrhe p1l11hH buildi g groupplisatio fw flulOT ih i3 1l OOOED eir3e4 The community development director or planning commission shall base its decision in consideration of the extent
to which the applicant demonstrates the following criteria have been met a Vhether the The proposed plan etcsn iE effi complies with the rfp iit aLa intent of the zoning and development
code c d Jf the cJr prrch e plCB and 7
that it vould is not Be contrary to the general welfare of the immediate neighborhood and economic prosperity of the city tehF nmediate neighborhood and that tk pk h n prepared to achieve
tk h n imprc ed design 3 Vhether there are provided an adequate amount lind pr loJ 2R 9f pedestrian laYS valks mulL und landscaped spaces t3 pr vent pedJGtric t 1 r nd lfl n 1 pi1 e
fleEles r J 3J S n allr mnJJ vettt U4 J U y Ll b y LJ lA v AU Ii Tl 1A LU aOO pubIi transportati rd lo ding places frcrgencrd Jlb 3ffuk areas facilities c Vhether the pks FT des for
Fcper bight orientation and locasctitogttfs en Etibk Y th adjacent r l 3v th r3Jp ct to traffic control devices d tVhhr d qcae rD onvcnient m Q1fgieHtl i JIvXided foraaa cwj J drivew
c Jff street F krb S3 t1Kf8ut GEQ0 facilities for waste dislpuona iltl llatiion CO Vhether ext mal ffects of th pl n are controlled isludi lg dt not limited to mrovleamd congestion of
traffis a ng ment of J gspbeinb f l ghtffig devices t3 prevent the lOrCGr nce 0 r a3all6ct8rhr3 pr lc ae llZa ctFi Jf litter and t ch f Vhether tke rcr3sed density if rcsidentid nd character
of developrriesm ecorntp Ble wlitl the pred miFQ t character of surrounding U 3 nd 8pnent go b The application is in substantial compliance with the applicable standards set forth in
the Architectural and Site Design Manual Section 6 Sections 26 308 26 309 26 310 and 26 311 are hereby amended as follows Sec 26 308 Application for planned developments All applications
for approval of a planned development redevelopment alteration or addition shall be filed with the department of community development prior to issuance of a building permit In some
instances platting is required and the plat can be processed concurrently with the final planned development request Article IV of this chapter should be consulted for subdivision requirements
and procedures A Development plans There are two 2 distinct steps in establishing a planned development an outline development plan and a final development plan flD loffuiet development
p lrT 17 U i3 tfie8t6r DnJ e3fatio 3 itself or it lIQ egOr Z100 wits a 5 l o1pr lcn When the outline development prl J sro1ined vith x 1 Y p t 1 n 1 ng Merequired The rezoning and outline
development pJ o J 1t1 iJ t t TTT 1v 8