HomeMy WebLinkAbout09/24/2007
6:30 p.m. Pre-Meeting
~r~~Yr9~
CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
SeDtember 24. 2007
7:00 p.m.
CALL TO ORDER
,PLEDGE OF ALLEGIANCE
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES OF Seotember 10. 2007
CITIZENS' RIGHT TO SPEAK
1. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of
3 Minutes and sign the Public Comment Roster.
2. Citizens who wish to speak on Agenda Items, please sign the GENERAL
AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is
called to be heard.
APPROVAL OF AGENDA
Item 1.
CONSENT AGENDA
A. Approve RFP-07-26 Police Vehicle Equipment & Installation Not-to-Exceed
$79,906.38.
B. RESOLUTION 38-2007 - A RESOLUTION APPROVING THE ADOPTION OF THE
AMENDMENT TO THE CITY OF WHEAT RIDGE MONEY PURCHASE PENSION
PLAN FOR DESIGNATED POLICE DEPARTMENT EMPLOYEES FOR THE
PURPOSE OF CLARIFYING THE PARTICIPATION AND VESTING OF POLICE
CHIEFS.
CITY COUNCIL AGENDA: September 24, 2007
Page -2-
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
Item 2.
A Request for a Special Use Permit to Allow a Group Home for Property
located at 7055 West 33'd Avenue.
(Case No. SUP-07-07/Jefferson Hills).
ORDINANCES ON FIRST READING
Item 3.
COUNCIL BILL 24-2007 - AN ORDINANCE AMENDING ARTICLE II OF
CHAPTER 25 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING
URBAN RENEWAL.
COUNCIL BILL 25-2007 - AN ORDINANCE DIRECTING DISPOSAL BY
DEMOLITION OF A CITY-OWNED BUILDING LOCATED AT 2760/2770
CHASE STREET, WHEAT RIDGE.
DECISIONS. RESOLUTION. AND MOTIONS
Item 4.
Item 5.
Item 6.
Item 7.
Item 8.
Approval of the proposed Marketing and Branding Project Logo and
Implementation Plan.
RESOLUTION 37-2007 -A RESOLUTION AMENDING THE FISCAL
YEAR 2007 GENERAL FUND, OPEN SPACE FUND AND
CONSERVATION TRUST FUND BUDGETS TO REFLECT THE
APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE
AMOUNT OF $1,285,372 FOR THE RENOVATION OF THE ANDERSON
PARK POOL AND APPROVING AWARD OF ITB-07-41 ANDERSON
PARK POOL RENOVATION IN THE AMOUNTOF $1,680,451 TO
VERSAR, INC.
Parks & Recreation Commission Appointment.
Cultural Commission Appointment.
CITY MANAGER'S MATTERS
CITY ATTORNEY'S MATTERS
ELECTED OFFICIALS' MATTERS
ADJOURNMENT
(ttJlff __ MINJJJtlS
CITY OF WHEAT RIDGE, COLORADO
SeDtember 10. 2007
Mayor DiTullio called the Regular City Council Meeting to order at 7:00 p.m. Councilmembers
present: Karen Adams, Karen Berry, Dean Gokey, Lena Rotola, Wanda Sang, Larry Schulz,
Mike Stites, and Terry Womble. Also present: Deputy City Clerk, Christa Jones; City
Manager, Randy Young; Deputy City Manager, Patrick Goff; City Attorney, Gerald Dahl; Acting
Director of Community Development, Sally Payne; staff; and interested citizens.
APPROVAL OF MINUTES OF Auaust 27.2007
Motion by Mr. Gokey for approval of the Minutes of August 27, 2007; seconded by Council
Members Gokey and Stites; carried 8-0.
Mayor DiTullio asked for a moment of silence for the victims of 9/11 and for the safety of all
American Troops in the Mideast and across the world.
PROCLAMATIONS AND CEREMONIES
Mayor DiTullio read the Proclamation for Responsible Dog Owner Day, September 15, 2007
and presented it to the representatives of Best Friends Pet Care.
CITIZENS' RIGHT TO SPEAK
Jeff Lamontagne, Lakewood, and Patty Zingaro, Golden, from "Second Wind Fund",
were present to speak about their organization. They provide counseling services for
teens who are deemed at risk for suicide by the schools and who are underinsured or
not insured. They are holding their annual fund raiser, which is a walk/run/ride on
Sunday, September 23 at Green Mountain High School. There will be a BBQ and
various entertainments.
APPROVAL OF AGENDA
Motion by Mrs. Adams to add Item 6. Parks and Recreation Commission Appointment;
seconded by Mr. Stites; carried 8-0.
CITY COUNCIL MINUTES: September 10,2007
Page -2-
PUBLIC HEARINGS AND ORDINANCES ON SECOND READINCj,
Item 1.
Request for a Final Plat with a Cul-De-Sac Length Variance for Property
Located at 3301 Quail Street
(Case Nos. WS-07-01 & WA-07-04/Crown Land)
a. Cul-De-Sac Length Variance (Case No. WA-07-04)
b. Approval of an 11-Lot Major Subdivision (Case No. WS-07-01)
Mayor DiTullio opened the public hearing.
Councilmember Adams introduced Item 1 and read the executive summary.
Mayor DiTullio asked that anybody testifying on this matter stand and swear to tell the
truth.
City Attorney Jerry Dahl gave brief explanation that two things are in front of Council
tonight. The cul-de-sac variance and the subdivision itself. What is not in front of
Council is the flood plain exception.
Meredith Reckert, Wheat Ridge Community Development Department, presented the
staff report and entered Zoning Ordinance, Case File and Packet Materials and
contents of this digital presentation into the record. The property is located within the
City of Wheat Ridge and all proper postings, publication and notice requirements have
been met.
Steve McKendry, Golden, applicant, gave background on the lengthy procedure to get
this project approved.
The following residents were present to comment on this Item:
Nancy Snow was sworn in by the Mayor. She was not present when the other
speakers were sworn in. She spoke on behalf of Louise Turner, who was too ill to
attend the meeting. She read a statement from Mrs. Turner, which gave background
information on Lena Gulch. She asked that this entire matter be tabled until Council has
a complete presentation at a study session. She also asked that Council take a land
dedication rather than money.
Mrs. Snow added that she feels 900' is a long cul-de-sac and that parkland dedication is
more important than money.
Dan Barnhart had traffic concerns and wondered if there couldn't be a different
entrance. They are concerned about drainage; their lot was very marshy this summer.
They would be surrounded on aU 4 sides by streets. They are also concerned about the
Wildlife living there.
CITY COUNCIL MINUTES: September 10, 2007
Page -3-
Mr. Gibbard, Wheat Ridge, was concerned about the cul-de-sac.
Mark Harris, Wheat Ridge, grew up in that neighborhood; feels this development
would be a tremendous asset for the City; impact is minimal to the area; recommends
approval.
Linda Gibbard, Wheat Ridge, property adjoins the proposed subdivision. She is
opposed to the entire project because wildlife habitat will be destroyed; what will the
City gain by 11 more roof tops? We already have water rationing in the summer, do we
need more houses? Air pollution; traffic increase; beautiful view of the mountains from
their home; this is not good stewardship of the land and wildlife; it is tragic that the City
is more focused on 11 more roof tops.
Tiffany Barnhart, Wheat Ridge, is very concerned about the cul-de-sac and the raging
water might flood their entire property; it is a hazard and will be a big problem for the
houses being planned.
Council questions and discussion followed.
Mayor DiTullio closed the public hearing.
Cul-de-sac lenath variance (Case No. WA-07-04\
Motion by Mrs. Adams to approve Case No. WA-07-04 for the following reasons:
1. Staff has concluded that granting of the variance would not alter the character of
the area.
2. There are unique challenges with the property due to the pass-through tributary
to Lena Gulch, existing utilities and grade changes which preclude alternate
access designs.
3. Granting of the variance would allow the subdivision to be developed in a way
which is environmentally sensitive and less impactive to residents along Quail
Street.
4. There are several cul-de-sacs serving subdivisions in the vicinity which exceed
500' in length, thereby setting precedent.
5. Granting of the variance should not impair the amount of light and air to adjacent
properties, increase congestion in the public streets or increase fire danger.
With the following condition:
1. During construction alternate access be provided by the 25' wide access
easement through Lot 1 of Applewood Baptist Church Subdivision.
Seconded by Mr. Stites; carried 8-0.
CITY COUNCIL MINUTES: September 10,2007
Page -4-
11-lot maior subdivision Dlat (Case No. WS-07-011
Motion by Mrs. Adams to approve Case No. WS-07 -01 for the following reasons:
1. All lots meet or exceed the R-1 development standards.
2. The developer has maintained the integrity of the natural features on the
property.
3. The drainage report is approved.
4. With the exception of the street length, all requirements of the Subdivision
Regulations have been met.
5. Application is consistent with the goals of NRS to attract strong households with
disposable income.
With the following conditions:
1. The applicant continue working with staff on modifications to the Homeowner's
Association Covenants.
2. An approved CLOMR shall be required prior to any modification of the existing
Lena Gulch drainage way and 1 OO-year floodplain on the site;
3. Fees in lieu of dedication be required at the time of building permit issuance for
individual house construction.
Seconded by Mr. Stites; carried 8-0.
Mayor DiTullio called for a 10-Minute break at 8:33 p.m.
Meeting resumed at 8:40 p.m.
Item 2.
COUNCIL BILL 21-2007 - AN ORDINANCE PRESCRIBING
COMPENSATION FOR THE OFFICE OF CITY COUNCIL.
Mayor DiTullio opened the public hearing.
Council Bill 21-2007 was introduced on second reading by Mr. Gokey. Deputy City
Clerk Christa Jones read the executive summary and statement of the issues and
assigned Ordinance No. 1400.
Mayor DiTullio closed the public hearing.
Motion by Mr. Gokey to approve Council Bill 21-2007 (Ordinance 1400) on second
reading, and that it take effect fifteen days after final publication; seconded by Mrs.
Sang.
Motion by Mr. Stites for an amendment that the following be stricken under b. benefits:
"employee assistance plan; retirement plan; tuition assistance program";
carried 6-2 with Council Members Adams and Rotola voting no.
Original Motion as amended tied 4-4 with Council Members Gokey, Sang, Schulz, and
Stites voting yes.
Mayor DiTullio broke the tie by voting yes. Motion as amended carried 5-4.
CITY COUNCIL MINUTES: September 10,2007
Page -5-
Item 3.
COUNCIL BILL 22-2007 - AN ORDINANCE AMENDING CHAPTER 22,
DIVISION 2 CONCERNING SALES TAX, OF THE WHEAT RIDGE CODE
OF LAWS TO AUTHORIZE RETAILERS TO USE AN ELECTRONIC
DATABASE CERTIFIED BY THE STATE DEPARTMENT OF REVENUE
TO DETERMINE THE JURISDICTIONS TO WHICH TAX IS OWED.
Mayor DiTullio opened the public hearing.
Council Bill 22-2007 was introduced on second reading by Councilmember Adams.
Deputy City Clerk Christa Jones assigned Ordinance No. 1401.
City Treasurer Mary Cavarra explained the reasons for this Ordinance.
Mayor DiTullio closed the public hearing.
Motion by Mrs. Adams to approve Council Bill 22-2007 (Ordinance 1401) on second
reading, and that it take effect 15 days after final publication; seconded by Mr. Womble
and Mr. Stites; carried 8-0.
Item 4.
COUNCIL BILL 23-2007 - AN ORDINANCE AMENDING THE
REQUIREMENTS FOR ADOPTING A COMPETITIVE CABLE
FRANCHISE APPLICATION, REVIEW AND EVALUATION PROCESS IN
CONNECTION WITH ANY FRANCHISE APPLICATION SUBMITTED
PURSUANT TO SECTION 76.41 OF TITLE 47 OF THE CODE OF
FEDERAL REGULATIONS.
Mayor DiTullio opened the public hearing.
Council Bill 23-2007 was introduced on second reading by Mrs. Adams, who read the
executive summary.
Deputy City Clerk Christa Jones assigned Ordinance No. 1402.
Mayor DiTullio closed the public hearing.
Motion by Mrs. Adams to approve Council Bill 23-2007 (Ordinance 1402) on second
reading and that it take effect 15 days after final publication; seconded by Mr. Stites;
carried 8-0.
CITY COUNCIL MINUTES: September 10, 2007
Page -6-
DECISIONS. RESOLUTIONS. AND MOTIONS
Item 5.
RESOLUTION 36-2007 - A RESOLUTION AMENDING THE FISCAL
YEAR 2007 BUDGET TO REFLECT ACCEPTANCE OF AN EDWARD
BYRNE MEMORIAL BUREAU OF JUSTICE ASSISTANCE GRANT.
Resolution 36-2007 was introduced by Mrs. Sang, who also read the executive
summary.
Motion by Mrs. Sang to approve Resolution 36-2007 and adding $18,380 into the Police
Department Acct. 01-201-650-660; seconded by Mr. Womble; carried 8-0.
Item 6.
Parks and Recreation Commission Appointment.
Motion by Mrs. Adams to appoint Ralph Hughes to the Parks and Recreation
Commission; term to expire March, 2009; seconded by Mr. Stites; carried 8-0.
CITY MANAGER'S MATTERS
Mr. Young reminded citizens of the Town Open House on September 27,2007.
Cabela's will also hold an informational Open House on September 19, 2007 to update
the public on the current design concepts, including 1-70 and State Highway 58; the 40th
Avenue underpass at 1-70; 32nd and Youngfield Street area improvements; Cabela Drive
and Pedestrian Trails.
ELECTED OFFICIALS' MATTERS
Mayor DiTullio announced that copies of the 2008 City Budget are available at
numerous sites, such as City Hall, Community Center, Wheat Ridge library, Wheat
Ridge Recreation Center and the City's website.
Public hearing on the budget will be on October 8, and adoption of budget on October
22.
He reminded citizens of the Farmers 5000 race this Sunday and the September 15 Art
festival and car show on 38th Avenue.
Motion by Ms. Berry to direct the City Attorney to bring forth an ordinance amending
Section 25-24 of the Wheat Ridge Municipal Code (a.k.a. the Urban Renewal Authority)
to allow for an at large Wheat Ridge elected official (optional: excluding the Mayor).
She further moved that Section 25-24 be amended to allow for at large members who
do not reside in Wheat Ridge, but have a licensed business in Wheat Ridge.
She further moved that the ordinance will be brought forth for first reading to the
September 24, 2007 City Council Meeting; seconded by Mr. Gokey; carried 8-0.
CITY COUNCIL MINUTES: September 10, 2007
Page -7-
Mr. Womble invited everybody to come to the Arts Show on Pierce & Upham.
Mr. Gokey stated that Mrs. Sang told him the District II party was a great success; he
apologized for not attending, he was celebrating his birthday that day. He urged people
to participate in the Arts festival.
Mrs. Adams noted that the Arts Festival is a partnership with WR2020 and Farmers
5000 that helps finance programs at High school.
Mrs. Rotola stated that the Business District is part of the arts festival. Reminded
everybody that school is in session, yellow lights are flashing, slow down.
Mrs. Sang praised the block party on Melrose Drive, great fun, great food, 170 people
turned out.
Mr. Stites proclaimed that the block party was fantastic.
He asked that somebody look into the parking situation on 39th Avenue behind the
medical complex; people are parking on both sides of the street.
As always, find it and buy it in Wheat Ridge.
Meeting adjourned at 9:18 p.m.
(\, ,\ ~
~()\0-- '\ \G '\ \9-:::,
Christa Jones, Deputy qity Clerk
\J
APPROVED BY CITY COUNCIL ON SEPTEMBER 24, 2007 BY A VOTE OF _ to _
Mike Stites, Mayor pro tem
The preceding Minutes were prepared according to 947 of Robert's Rules of Order, I.e.
they contain a record of what was done at the meeting, not what was said by the
members. Recordings and DVD's of the meetings are available for listening or viewing
in the City Clerk's Office, as well as copies of Ordinances and Resolutions.
ITEM NO:
1.8,
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE:
September 24, 2007
TITLE:
APPROVE RFP-07-26 POLICE VEHICLE EQUIPMENT &
INSTALLATION NOT-TO-EXCEED $79,906.38
D PUBLIC HEARING
[gJ BIDS/MOTIONS
D RESOLUTIONS
D ORDINANCES FOR 1ST READING (Date:
D ORDINANCES FOR 2ND READING
)
Quasi-Judicial:
D [gJ
v
.f)~ / AJ
~City Manager ~
..----'~
/ -
,/h.. #
Director ofEUhlic Works
EXECUTIVE SUMMARY:
On March 26, 2007, Council approved the low bid from Wireless Advanced Communications, Inc of
Evans, Colorado for RFP-07-l0, Police Vehicle Equipment and Installation. Due to a contract
discrepancy concerning a critical piece of computer equipment, an amicable agreement was reached
with Wireless Communication to terminate said contract in July of2007. Revised bid, RFP-07 -26 was
advertised in July, 2007. On August 10, 2007, four (4) new proposals were received. All proposals
met the initial bid requirements. Interviews and reference checks were conducted. The number one
ranked firm was Emergency Vehicle Systems, LLC of Wheat Ridge, Colorado, based on their proposal
cost of $13,317.73 per vehicle, logistics, compatibility, references and previous work with other
agencies. Staff recommends approval of the Patrol Vehicle Equipment Installation contract to
Emergency Vehicle Systems, LLC, of Wheat Ridge, Colorado to outfit six police vehicles for a total
cost of$79,906.38.
COMMISSION/BOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
Four (4) proposals for the Police Vehicle Equipment & Installation, RFP-07-26 were received on
August 10,2007. The initial proposals range from $10,801.99 to $13,317.73 per vehicle. Staffs
estimate of the work was $14,167.00 per vehicle. The lowest proposal was from Arizona Emergency
Products of Phoenix, Arizona in the amount of$1 0, 801.99 per vehicle. Staff conducted interviews on
August 22, 2007 with two (2) bidders. Based upon the quantitative results of these interviews and
proposal prices, a consensus was reached by Staff to recommend award to Emergency Vehicle
Systems, LLC. The 2007 Budget includes the purchase, installation, and/or relocation of auxiliary
equipment required for the operation of police vehicles, along with the installation of lighting,
communication and computer equipment.
ALTERNATIVES CONSIDERED:
No approval and the Patrol Vehicle Equipment & Installation Contract will not be awarded.
FINANCIAL IMPACT:
The funds for the Patrol Vehicle Equipment & Installation Proposal are budgeted in the Fleet
Replacement line item, account number 01-303-700-807, of the 2007 Public Works Operations budget
of $233,000.00.
RECOMMENDED MOTION:
"I move to approve the RFP-07-1O, Patrol Vehicle Equipment Installation to Emergency Vehicle
Systems, LLC, Wheat Ridge, Colorado, in the amount of their proposal of $13 ,317.73 per vehicle.
I further move that this allocation be paid from account number 01-303-700-807, and that these funds
be encumbered in accordance with Ordinance #787,1989 Series."
or,
"I move to deny approval of RFP-07-1O, Patrol Vehicle Equipment & Installation to Emergency
Vehicle Systems, LLC, Wheat Ridge, Colorado for the following reason(s)
"
Report Prepared by:
Reviewed by:
Greg Knudson, Operations Manager
Tim Paranto, Director of Public Works
Linda Trimble, Purchasing Agent
Attachments:
1. Bid Tabulation Sheet
CITY OF WHEAT RIDGE
BID TABULATION
PROJECT: POLICE VEHICLE EQUIP AND INSTALL REBID
- -
1 BID/PROPOSAL NO.--
RFP-07.26
BID DUE DATEJT1ME
08/10107 by 4:00 pm
REOUESTING DEPT.lO\V1SION
OEPT
-
-
~ -
VENDOR
LOCA TlON -
Pf't\ . 7...ul ~r-'"
- ~ ._ .'.^.........\;,-l(':.'i_~~{-' 0"';'}1:,~~~!~4'~'~:?1'%.:f!f:n:~;~:::j.8':~I':t3:. ~i'fc!;!:"~~W~f{~'f:(l!~';,~T$f~'.1yl"r{,,;;: ':",c,_,....; ",'J ."
~ SIGNATURE PAGE \ '1-e:s \jes Ye-j Ye&
- - - -
QUALIFICATIONS I EXPER1ENCE ~tS \ yes 'Its '{e5
:t - -
APPROACH /INSTALLATION \./ es ~e5 ~eS ~es
~ FEE SCHEDULE {; \o.~lfiq f,\~~'t(l \~ t (3, ~ l'f. -:f 3 $ tI/::{I.I.ftl
1ft - ~ .
ILLEGAL ALIEN FORM ~O NO 'Yes ND
Z - - -
ACKNOWLEDGE ADDENDUM #1 NO 'Iff:, ~O 'ItS
....
~
-
I
1 \
-
J:\RFP-07-26 Bid Tab Sheet doc
, OPENED BY - .-J
Linda Trimble, purchasing Agen.J-
WlTNESSEO BY a.i.lf
Ann Woosley, purchasing Assistant
-----'"
PAGE-L-- OF -
~-
.,~
-
-
L
ITEM NO:
LB.
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE:
September 24, 2007
TITLE:
RESOLUTION 38-2007 - A RESOLUTION APPROVING THE
ADOPTION OF THE AMENDMENT TO THE CITY OF WHEAT
RIDGE MONEY PURCHASE PENSION PLAN FOR DESIGNATED
POLICE DEPARTMENT EMPLOYEES FOR THE PURPOSE OF
CLARIFYING THE PARTICIPATION AND VESTING OF POLICE
CHIEFS.
o PUBLIC HEARING
o BIDS/MOTIONS
IZI RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:
o ORDINANCES FOR 2ND READING
)
Quasi-Judicial:
o
Yes
IZI
No
/"; 4.-::J
. Cassa, Pension Board President
- ~ll"iJh(j
~ot City Manager
EXECUTIVE SUMMARY:
The sworn personnel of the police department participate in The City of Wheat Ridge Money
Purchase Pension Plan for Designated Police Department Employees (the "Plan"). The Plan was
originally established effective as of October 1, 1981, and was most recently amended and restated
on January 8, 2007 effective January 1, 1997. The Plan is a money purchase pension plan intended
to be a qualified governmental plan under the Internal Revenue Service Code of 1986. The Plan is
governed by a seven member Pension Board, as required by the Wheat Ridge City Code of Laws.
In the course of restating the plan, the Police Pension Board and counsel for the Plan determined
that the current Plan document is potentially unclear regarding the participation rights of police
chiefs, and additionally determined that a different vesting schedule is a1'l'Wp,;ate for the police
chiefs from that applicable to other participants in the Plan. The vesting schedule will be: (a) for
the police chief employed on the effective date of this amendment, 100% immediate vesting; and
(b) for police chiefs employed after the effective date of this amendment, 50% after one year of
service and 100% after two years of service.
COMMISSION/BOARD RECOMMENDATION:
The Wheat Ridge Police Department Pension Board recommends approval of the proposed
Resolution.
STATEMENT OF THE ISSUES:
As a result of the Pension Board's review, the following issues exist:
o The Wheat Ridge City Code, 19-51 (a) defines members of the plan to be full-time, paid,
sworn police officers of the police department of the City.
o The current Police Chief and former Chief s have been allowed to elect which pension plan
they wish to participate in. Confusion exists as to why such an election was provided in
light of the above referenced City Code.
o In order to comply with the City Code, the Plan should be clear with regard to the
participation rights of police chiefs.
AL TERNA TIVES CONSIDERED:
There are two alternatives available to the City Council. The first alternative is not to approve the
amendment to the Plan. The result of failing to approve the amendment includes:
o The current Plan document is potentially unclear with regard to the participation rights of
police chiefs, which could lead to confusion or even future litigation.
o Under the current Plan, the police chief would be required to meet the seven year vesting
schedule. At the request of the police pension board, the city's Human Resources
Department conducted a study of pension benefits offered to police chiefs of other cities.
The cities used for this study as those which the city uses to compare employee salaries and
benefit packages. None of the cities studied require a vesting schedule of this length.
The second alternative is to approve the amendment. Upon approval, the amendment will:
o ClarifY that the police chief historically had the option of waiving participation in the Plan,
but as of the effective date of the amendment and in the future, the police chief will be
required to participate in the Plan.
o The proposed accelerated vesting schedule is comparable to the vesting schedules currently
provided by the cities studied. The accelerated vesting schedule is neither the shortest or
longest vesting schedule of the cities studied, and will provide a competitive benefit
package with regards to pension benefits.
FINANCIAL IMPACT:
There is no known financial impact on the City at this time.
RECOMMENDED MOTION:
"I move to approve Resolution 38-2007 - A Resolution Approving the Adoption of the Amendment to
the City of Wheat Ridge Money Purchase Pension Plan for Designated Police Department Employees
for the Purpose of Clarifying the Participation and Vesting Rights ofthe Police Chief."
or,
"I move to table indefinitely Resolution 38-2007 - A Resolution Approving the Adoption of the
Amendment to the City of Wheat Ridge Money Purchase Pension Plan for Designated Police
Department Employees for the Purpose of Clarifying the Participation and Vesting of Police Chiefs,
for the followingreason(s) "
Report Prepared by:
Reviewed by:
Joseph E. Cassa, Pension Board President
Daniel G. Brennan, Chief of Police
Attachments:
1. Resolution 38-2007
2. Adoption Agreement (as amended September 24,2007)
3. Pension Plan ballot question and election results.
RESOLUTION NO. 38
SERIES OF 2007
TITLE:
A RESOLUTION APPROVING THE ADOPTION OF THE
AMENDMENT OF THE CITY OF WHEAT RIDGE MONEY
PURCHASE PENSION PLAN FOR DESIGNATED POLICE
DEPARTMENT EMPLOYEES FOR THE PURPOSE OF
CLARIFYING THE PARTICIPATION AND VESTING OF POLICE
CHIEFS.
WHEREAS, the City of Wheat Ridge established and maintains the Money
Purchase Pension Plan for Designated Police Department Employees (the "Plan"), most
recently amended and restated on January 8,2007 effective as of January I, 1997; and
WHEREAS, the Plan's Pension Board (the "Board") has determined that it is in
the best interest of the City of Wheat Ridge and the City of Wheat Ridge employees to
amend the Plan to clarify the historical and future participation and vesting of persons
employed by the police department of the City of Wheat Ridge in the position of police
chief; and
WHEREAS, in accordance with Municipal Code S 19-52(e), a summary of the
amendment has been provided to all members of the Plan, who have been polled
regarding and have provided their approval of the amendment as provided in C.R.S.
S 31-30.5-101 et seq.; and
WHEREAS, the City of Wheat Ridge is authorized to amend the Plan pursuant
to Section 14.01 of the Plan and Municipal Code S 19-52(e).
NOW THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL OF THE
CITY OF WHEAT RIDGE THAT:
1. Effective as of September 24, 2007 the City of Wheat Ridge Money
Purchase Pension Plan for Designated Police Department Employees is
hereby amended as reflected on the attached amended Adoption
Agreement, which shall be substituted for the Adoption Agreement
approved and adopted on January 8, 2007.
2. The City Manager or any other appropriate officer or officers of the City
of Wheat Ridge be and they hereby are authorized to do all other acts and
things necessary and proper to effectuate the terms and intent of this
Resolution.
No further actions are hereby consented to or taken.
ATTACHMENT 1
DONE AND RESOLVED at a meeting of the City Council of the City of Wheat
Ridge, Colorado on the 24th day of Seotember, 2007.
Jerry DiTullio, Mayor
ATTEST:
Michael Snow, City Clerk
2
ICMA RETIREMENT CORPORATION
GOVERNMENTAL MONEY PURCHASE PLAN & TRUST
ADOPTION AGREEMENT
(as amended on September 24,2007)
PLAN NUMBER 10- 002
The Employer hereby establishes a Money Purchase Plan and Trust to be known as
The Citv of Wheat Ridoe Monev Purchase Pension Plan for Desionated Police
Department Emplovees (the "Plan") in the form of the ICMA RC Governmental Money
Purchase Plan and Trust.
This Plan is an amendment and restatement of an existing defined contribution money
purchase plan.
....2L
Yes
No
If yes, please specify the name of the defined contribution money purchase plan which
this Plan hereby amends and restates:
The Citv of Wheat Ridae Monev Purchase Pension Plan for Desianated Police
Department Emplovees
I. Employer: The Citv of Wheat Ridae
II. The Effective Date of the Plan shall be the first day of the Plan Year during which
the Employer adopts the Plan, unless an alternate Effective Date is hereby
specified:
Januarv 1. 1997
III. Plan Year will mean:
(x) The twelve (12) consecutive month period which coincides with the
limitation year. (See Section 5.03(g) of the Plan.)
( ) The twelve (12) consecutive month period commencing on
and each anniversary thereof.
IV. Normal Retirement Age shall be age ~ (not to exceed age 65).
ATTACHMENT 2
V. ELIGIBILITY REQUIREMENTS:
1. The following group or groups of Employees are eligible to participate in
the Plan:
All Employees
All Full-Time Employees
Salaried Employees
Non-union Employees
Management Employees
Public Safety Employees
General Employees
x Other (specify below)
Anv oerson who is a full-time oaid sworn oolice officer
emoloved bv the oolice deoartment of the Emolover. as determined bv the Emolover
under the Emolover's standard oersonnel oolicies and oractices as mav from time to
time be in effect. Notwithstandina the foreaoina. exceot for oersons emoloved as oolice
chief on and after Seotember 24.2007. anv person who is emoloved as police chief of
the police department of the Emolover shall have the ootion of waivina or otherwis~
ootina out of oarticioation in the Plan in lieu of oarticioation in the seoarate olan
maintained bv the Emolover for its department heads.
The group specified must correspond to a group of the same designation
that is defined in the statutes, ordinances, rules, regulations, personnel
manuals or other material in effect in the state or locality of the Employer.
2. The Employer hereby waives or reduces the requirement of a twelve (12)
month Period of Service for participation. The required Period of Service
shall be N/A (write N/A if an Employee is eligible to participate upon
employment).
If this waiver or reduction is elected, it shall apply to all Employees within
the Covered Employment Classification.
3. A minimum age requirement is hereby specified for eligibility to participate.
The minimum age requirement is N/A (not to exceed age 21. Write N/A if
no minimum age is declared.)
VI. CONTRIBUTION PROVISIONS
1. The Employer shall contribute as follows (choose one):
(x) Fixed Employer Contributions With Or Without
Mandatory Participant Contributions.
The Employer shall contribute on behalf of each Participant
10 % of Earnings or $-=-- for the Plan Year (subject to the
limitations of Article V of the Plan). A Participant is required
2
1~!,,1IJII'~~i\!Jlill!lll'~
_t~~~~~!_fif~~
I 8:15 - 9:00
I 9:00 - 9:45
I 9:45 - 10:00
110:00 - 10:45
110:45 - 11 :30
111:30-1:00
11 :00 - 1 :45
11:45 -2:30
I 2:30 - 2:45
12:45 - 3:30
13:30-4:15
14:15
INTERVIEW SCHEDULE
Police Officer/Recruit
ChiePs Conference Room
Friday, September 21, 2007
,', If!ll:J~~1
,,"."..,, ....~~~}i!lj,.~~~
Nicole Rhum
James Chambers
Break
Brian Nastick
Bruno Hallais
I Lunch
I Mark Rutkowski
I Lisa Robles
I Break
Scott Hendrickson
Sara Marshburn
I Wrap Up
to contribute (subject to the limitations of Article V of the
Plan)
(i) 10 % of Earnings,
(H) $ . or
(Hi) a whole percentage of Earnings, as designated
by the Employee in accordance with guidelines
and procedures established by the Employer
for the Plan Year as a condition of participation in the Plan.
(Write "0" if no contribution is required.) If Participant
Contributions are required under this option, a Participant
shall not have the right to discontinue or vary the rate of
such contributions after becoming a Plan Participant.
Effective for Plan Years beginning on or after January 1,
2006, the Employer hereby elects to "pick up" the
Mandatory/Required Participant Contribution.
.L Yes
No
[Note to Employer: Neither an IRS advisory letter nor a
determination letter issued to an adopting Employer is a
ruling by the Internal Revenue Service that Participant
contributions that are picked up by the Employer are not
includable in the Participant's gross income for federal
income tax purposes. The Employer may seek such a
ruling.
Picked up contributions are excludable from the Participant's
gross income under section 414(h)(2) of the Internal
Revenue Code of 1986 only if they meet the requirements of
Rev. Ruls. 81-35 and 81-36,1981-1 C.B. 255, and 87-10,
1987-1 C.B. 136. Those requirements are (1) that the
Employer must specify that the contributions, although
designated as employee contributions, are being paid by the
Employer in lieu of contributions by the employee; (2) the
employee must not have the option of receiving the
contributed amounts directly instead of having them paid by
the Employer to the plan; and (3) the required specification
of designated employee contributions must be completed
before the period to which such contributions relate.]
( ) Fixed Employer Match of Participant Contributions.
The Employer shall contribute on behalf of each Participant
_% of Earnings for the Plan Year (subject to the limitations
3
of Article V of the Plan) for each Plan Year that such
Participant has contributed _0/0 of Earnings or $_.
Under this option, there is a single, fixed rate of Employer
contributions, but a Participant may decline to make the
required Participant contributions in any Plan Year, in which
case no Employer contribution will be made on the
Participant's behalf in that Plan Year.
( ) Variable Employer Match Of Participant Contributions.
The Employer shall contribute on behalf of each Participant
an amount determined as follows (subject to the limitations
of Article V of the Plan):
% of the contributions made by the Participant for the
Plan Year (not including Participant contributions exceeding
_% of Earnings or $ );
PLUS % of the contributions made by the Participant
for the Plan Year in excess of those included in the above
paragraph (but not including Participant contributions
exceeding in the aggregate _% of Earnings or
$ ).
Employer Contributions on behalf of a Participant for a Plan
Year shall not exceed $ or _0/0 of Earnings,
whichever is more or less.
2. Effective for Plan Years prior to January 1, 2006, each Participant may
make a voluntary (unmatched), after-tax contribution, subject to the
limitations of Section 4.05 and Article V of the Plan.
.1L Yes
No
Effective for Plan Years beginning January 1, 2006, voluntary
(unmatched), after-tax contributions are not permitted.
3. Employer contributions and Participant contributions shall be contributed
to the Trust in accordance with the following payment schedule: On a
Davroll bv Davroll basis.
VII. EARNINGS
Earnings, as defined under Section 2.09 of the Plan, shall include:
(a) Overtime
Yes
x No
4
(b) Bonuses
Yes
.1L No
VIII. LIMITATION ON ALLOCATIONS
If the Employer maintains or ever maintained another qualified plan in which any
Participant in this Plan is (or was) a participant or could possibly become a
participant, the Employer hereby agrees to limit contributions to all such plans as
provided herein, if necessary in order to avoid excess contributions (as described
in Sections 5.02 of the Plan).
1. If the Participant is covered under another qualified defined contribution
plan maintained by the Employer, the provisions of Section 5.02(a)
through (f) of the Plan will apply unless another method has been
indicated below.
( ) Other Method. (Provide the method under which the plans
will limit total Annual Additions to the Maximum Permissible
Amount, and will properly reduce any excess amounts, in a
manner that precludes Employer discretion.)
2. The limitation year is the following 12-consecutive month period: the
twelve (12\ consecutive month oeriod endino everv December 1.
IX. VESTING PROVISIONS
The Employer hereby specifies the following vesting schedule, subject to (1) the
minimum vesting requirements as noted and (2) the concurrence of the Plan
Administrator.
Years of
Service Percent
Completed VestinQ
Zero 0 %
One 0 %
Two 0 %
Three 20 %
Four 40 %
Five 60 %
Six 80 %
5
Seven
Eight
Nine
Ten
100 %
%
%
%
Notwithstanding the foregoing, vesting for Participants who are employed as
police chiefs on September 24, 2007 shall be 100% regardless of years of
service completed, and vesting for Participants who are employed as police
chiefs after September 24, 2007 shall be as follows:
years of
service
com Dieted
percent
vestina
Zero
One
Two
o %
50 %
100 %
X. Loans are permitted under the Plan, as provided in Article XIII:
Yes
.1L No
XI. The Employer hereby attests that it is a unit of state or local government or an
agency or instrumentality of one or more units of state or local government.
XII. The Plan Administrator hereby agrees to inform the Employer of any
amendments to the Plan made pursuant to Section 14.05 of the Plan or of the
discontinuance or abandonment of the Plan.
XIII. The Employer hereby appoints the ICMA RC as the Plan Administrator pursuant
to the terms and conditions of the ICMA RC GOVERNMENTAL MONEY
PURCHASE PLAN & TRUST.
The Employer hereby agrees to the provisions of the Plan and Trust.
XIV. The Employer hereby acknowledges it understands that failure to properly fill out
this Adoption Agreement may result in disqualification of the Plan.
XV. An adopting Employer may rely on an advisory letter issued by the Internal
Revenue Service as evidence that the Plan is qualified under section 401 of the
Internal Revenue Code.
6
In Witness Whereof, the Employer hereby causes this Agreement to be executed on
this 24th day of September, 2007.
EMPLOYER
ICMA RC
By:
. By:
Title:
Title:
Attest:
Attest:
3627725_2.DOC
7
\\GLGPRIM\CLlENTS\II07010 I'MPPAA4.DOC
City of Wheat Ridge
8/22/2007
The City of Wheat Ridge Money Purchase Pension Plan for Designated Police
Department Employees
Ballot for Proposed Plan Amendment, August, 2007
Ballot Question:
Shall the City of Wheat Ridge Money Purchase Pension Plan for Designated Police
Department Employees be amended to provide for a separate vesting schedule for the
Chief of Police. Such vesting schedule will be: (a) for the police chief employed on the
effective date of this amendment, 100% immediate vesting; and (b) for police chiefs
employed after the effective date of this amendment, 50% after one year of service and
100% after two years of service.
Police Pension Ballot tallv
ITotal Ballots
IVOID
1 Eligible ballots
IY(:l$.
INo
ITotal undervotes
I Total Votes
Percent of Votinq Percent of Eliaible
75 1
o 1
75 1
5$1 80.3%7()i70/01
13 19.7%17.3%1
9 13.6% 12.0%1
66 100.0% 88.0%1
Thresholds
Total Participants 75
65% 49
Votes counted and certified by the City Clerk of Wheat Ridge
Date: 08-.:2;2.-.;J..{J"t)1
kd~ f'R
Signed:Q"~ ~--
Michael Snow, City Clerk
A iti~ntlIM!A'XI3
ITEM NO:
~I
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE:
September 24, 2007
TITLE:
A REQUEST FOR A SPECIAL USE PERMIT TO ALLOW A
GROUP HOME FOR PROPERTY LOCATED AT 7055 WEST 33RD
AVENUE (CASE NO. SUP-07-07/JEFFERSON HILLS)
[8J PUBLIC HEARING
D BIDS/MOTIONS
D RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:)
o ORDINANCES FOR 2ND READING
Quasi-Judicial: [8J 0
Yes No
M~
conimunitydievel~ector
~.dQ~~
EXECUTIVE SUMMARY:
Jefferson Hills is requesting consideration of a special use permit for a group home for up to six
children. The property is currently zoned Residential Two (R-2) and is located at 7055 West 33,d
Avenue. The subject parcel is approximately 9,235 square feet in size. The site currently contains an
existing residential structure, which is used as a foster home for up to four children, an allowed use in
the R-2 zone district.
This request relates to City Council goals of the City being prepared for growth and opportunities and
providing a strong partnership between the City and community.
COMMISSIONIBOARD RECOMMENDA nON:
There was no prior commission or board action; the request was forwarded directly to City Council for
review. The special use permit process starts as an administrative review and a ten-day public notice
period. If any objections are received, a City Council hearing is required. Two letters of objection
were received.
STATEMENT OF THE ISSUES:
None.
ALTERNATIVES CONSIDERED:
Do not approve the special use permit request.
FINANCIAL IMPACT:
The City has received a one-time application fee for the land use application. The City will typically
not receive any additional revenue from a facility of this nature.
RECOMMENDED MOTIONS:
Snecial Use Permit
"I move to approve Case No. SUP-07-07, a request for approval of a special use permit to allow a
group home facility located at 7055 W. 33rd A venue, for the following reasons:
I. The group home facility should create little to no impact upon the general health, welfare,
safety and convenience of persons residing or working in the neighborhood of the proposed
use. The property is allowed to operate as a foster care home with up to four children as a
use by right. The increase to six children will be negligible.
2. The group home facility will not create nor contribute to blight in the neighborhood by
virtue of physical or operational characteristics of the proposed use. The physical nature of
the existing structure and surrounding property is in hannony with the surrounding
neighborhood.
3. The group home facility will not have a negative effect on the light and air, nor cause
significant air, water or noise pollution.
4. The request will not result in undue traffic congestion or traffic hazards.
With the following conditions:
1. The grant of use shall be for the applicant and may not be inherited.
2. The facility shall only be allowed a maximum of six children, based on the current lot size
pursuant to Section 26-612 of the Wheat Ridge Code of Laws."
Report Prepared by: Travis Crane
Reviewed by: Sally Payne
Attachments:
1. City Council Staff Report (with exhibits)
TO:
CITY OF WHEAT RIDGE
PLAlHUl,G DIVISION STAFF REPORT
City Council
CASE MANAGER: Travis Crane
CASE NO. & NAME: SUP-07-07/Healing Homes
ACTION REQUESTED:
DATE OF MEETING: September 24,2007
Request for a special use permit to allow for a group home facility for
property located at 7055 W. 33'd Avenue and zoned Residential Two (R-
2).
LOCATION OF REQUEST: 7055 W. 33'd Ave.
APPLICANT (S):
OWNER (S):
APPROXIMATE AREA:
PRESENT ZONING:
Healing Homes
Jefferson County Housing Corporation
9,235 sq. ft. (0.21 acres)
Residential Two (R-2)
COMPREHENSIVE PLAN: Single Family (not to exceed 6 DU's per acre) (SF-6)
ENTER INTO RECORD:
(X) CASE FILE & PACKET MATERIALS
(X) ZONING ORDINANCE
(X) DIGITAL PRESENTATION
Location Map
Subject Parcel _
Jurisdiction
All notification and posting requirements have been met; therefore, there is jurisdiction to hear this case.
ATTACHMENT 1
I. REQUEST
The property in question is located at 7055 W. 33'd Avenue. The applicant is requesting a special use
permit to allow for a group facility (Exhibit I, Request). The applicant has received the appropriate
permissions from the current property owner to pursue this application.
II. CASE ANALYSIS
The property is 9,235 square feet in size (approximately 0.21 acres), and currently contains an existing
residential structure. Group homes are subject to minimum lot size requirements and shall require a
special use permit. The Code of Laws states that there shall be at least 1,500 square feet of lot area for
each child housed in the group home. Typically, the SUP process starts as an administrative review,
complete with a ten-day public notice period. If any objections are received during this ten-day period, the
application is forwarded to City Council. The ten-day posting period was held for this application, and the
City did receive letters of objection (Exhibit 2 and 3, Letters of Objection). These objections were deemed
relevant, so the application has been forwarded to City Council for review.
Additionally, the Code of Laws requires a neighborhood meeting prior to submittal of an application for a
special use permit. A neighborhood meeting was held on July 25,2007. There were several neighbors and
interested parties in attendance at this meeting. A meeting synopsis has been attached as Exhibit 4.
III. EXISTING CONDITIONS
The property currently contains a 2,548 square foot residential structure. The structure was purchased by
the Jefferson County Housing Corporation in 1996, and has subsequently been used as a variety of
residential programs since. The Code of Laws dictates that a residential group home shall have 1,500
square feet oflot area for each child that resides in the structure. The property is 9,235 square feet in size;
therefore if the special use permit is approved, up to six children may reside in the structure.
The property is required to have two parking spaces. This requirement is currently being met.
IV. AGENCY REFERRALS
The proposal was referred to all of the necessary outside agencies. All responding agencies stated that
service could be provided to the property. The p<vl'~' ~j does not need any additional upgrades to increase
the capacity by two children.
V. SPECIAL USE PERMIT REVIEW
Staff has the following comments regarding the criteria used to evaluate a special use permit request:
Per the Code of Laws Sec. 26-114 (D) before a special use permit is approved, the applicant shall show,
and the community development director or city council shall find, the proposed special use:
1. Will not have a detrimental effect npon the general health, welfare, safety and convenience
of persons residing or working in the neighborhood of the proposed nse.
The proposed use should not have a detrimental effect on the general health, safety or welfare of
persons in the neighborhood. The applicant has indicated that this facility is to be used as a
transitional residence used to assimilate children in the latter stages of counseling back to their
respective family environments.
City Council
SUP-07-07/Healing Homes
2
2. Will not create or contribute to blight in the neighborhood by virtue of physical or
operational characteristics of the proposed use.
The proposed residential group home facility should not contribute to blight in the neighborhood.
The property currently contains an existing residential structure. The applicant is not proposing
any upgrades to the existing facility, as the facility will accommodate their needs.
3. Will not adversely affect the adequate light and air, nor cause significant air, water or noise
pollution.
The proposed group home facility should not affect the adequate light and air, nor cause
significant air pollution. The structure s currently in existence and the applicant is not proposing
any changes to the structure which would affect light or air, not cause pollution.
4. Will not result in undue traffic congestion or traffic hazards, or unsafe parking, loading,
service or internal traffic conflicts to the detriment of persons whether on or off the site.
The request will not result in undue traffic congestion in the area. All of the City's parking
requirements have been met. This type offacility should not generate traffic beyond what is
normally acceptable in a residential neighborhood.
5. Will be appropriately designed, including setbacks, heights, parking, bulk, buffering,
screening and landscaping, so as to be in harmony and compatible with the character of the
surrounding areas and neighborhood, especially with adjacent properties.
The structure is already in existence, so this criterion does not apply. It should be noted that if the
property owner or operator of the facility wishes to install a permanent trash receptacle or
playground equipment, these areas must be screened appropriately.
6. Will not overhurden the capacities of the existing streets, utilities, parks, schools and other
public facilities and services.
The proposed use will not overburden the capacities of existing streets, utilities, parks, schools or
other public facilities and services. All of the necessary agencies for public facilities and utilities
were notified of this request the responding agencies stated that service can be provided to the
property.
7. History of compliance by the applicant with Code requirements and prior conditions, if any,
regarding the snbject property.
The applicant has no history of compliance or noncompliance with the City of Wheat Ridge code
requirements.
8. Ability of the applicant or any permitted snccessor-in-interest to continuonsly meet the
conditions of the proposed permit.
If conditions of an approved special use permit are violated, City Council has the authority to
revoke the special use permit.
9. Other factors relevant to the specific application.
There are no other relevant factors.
VI. STAFF CONCLUSIONS AND RECOMMENDATIONS
City Council
SUP-07-07/Healing Homes
3
Staff concludes that the proposed residential group home facility will not have a negative impact on the
traffic or circulation in the vicinity. The use of the property as a group home should not severely impact the
neighborhood. Therefore, staff recommends APPROVAL of Case No. SUP-07-07. City Council shall
decide if the special use request is a personal grant of the owner/applicant or a grant to the property which
may be inherited. Staff recommends that the special use permit be a grant to the applicant, and that any
subsequent group home on this property by someone other than the applicant shall require a special use
permit.
VIT. RECOMMENDED MOTIONS
Option A:
"1 move to approve Case No. SUP-07 -07, a request for approval of a special use permit to allow for a
residential group home facility located at 7055 W. 33" Avenue, for the following reasons:
I. The group home facility should create little to no impact upon the general health, welfare, safety
and convenience of persons residing or working in the neighborhood of the proposed use. The use
of the property as a group home should not be felt by the surrounding neighborhood.
2. The group home facility will not create nor contribute to blight in the neighborhood by virtue of
physical or operational characteristics ofthe proposed use. The physical nature ofthe existing
structure and surrounding property is in harmony with the surrounding neighborhood.
3. The group home facility will not have a negative effect on the light and air, nor cause significant
air, water or noise pollution.
4. The request will not result in undue traffic congestion or traffic hazards.
With the following conditions:
1. The grant of use shall be for the applicant and may not be inherited.
2. The facility shall only be allowed a maximum of six children, based on the current lot size pursuant
to Section 26-612 of the Wheat Ridge Code of Laws."
OR
Option B:
"1 move to deny Case No. SUP-07 -07, a request for approval of a special use permit to allow for a
residential group home facility located at 7055 W. 33" Avenue, for the following reasons:
1. ..."
City Council
SUP-07-01 & W A-07-02/Quail Creek
4
~ JEFFERSON HnLS
July 30, 2007
Mr. Travis Crane
City of Wheat Ridge
Community Development Department
7500 West 29th Avenue
Wheat Ridge, CO 80033
Dear Mr. Crane:
Healing Homes for Children is pleased to formally request a zoning change for the
property located at 7055 W. 33rd Avenue, Wheat Ridge, CO 80033 from R-2, Residential
Two to Special Use Permit. This would allow a residential group home for children in an
R-2 zone district. Healing Homes for Children has been operating a foster home for
youth in the home since April 1, 2007.
Healing Homes for Children is co-owned by Griffith Centers for Children and Jefferson
Hills, It was organized in response to Jefferson County Department of Human Services
need for step-down, transition placement for youth. Both co-owners are longstanding
companies with strong relationships in Jefferson County and the community. Both
companies are not for profit, 501c3s and are nationally accredited by the Council of
Accreditation, (COA). The house is owned by Jefferson County Housing Authority, who
supports the project.
We have completed the preliminary steps of having the pre-application meeting on April
12,2007 and the community meeting on July 25,2007. Prior to the formal community
meeting, we hosted 2 open houses at the home for neighbors to visit and ask questions.
Enclosed is the pre-application transmittal sheet, property deed, and letter of request,
along with the fee. We look forward to continuing to work with you to continue the
process. Thank you for your time and help, If you have any questions, please feel free to
contact me at 303-996-3825.
F~o.~;"
Karen O. Yarberry, ~.A., ~
Executive Director, Jefferson Hills
Co-owner, Healing Homes for Children EXHIBIT 1
c:, .oSI/Chi,-;-;"',-- >""-;> !tnl\:" ' 'Y.i!.ity f,:,,:( Cldolescents
421 Zang St, ,+ Lakewood. CO 80228 .,. (303) 989-4357 <l> FAX (303) 988-2017
1290 S, Potomac c', Aurora, CO 80012 '" (303) 745-1281 4l- FAX (303) 671-2854
Page 2 of3
Sent: Saturday, August 04, 2007 4:27 PM
To: Travis Crane
Cc: Julie DiTullio
Subject: Special Use Permit for County-Owned Property @ 7055 W. 33rd Ave.
Travis Crane
Wheat Ridge City Planner
To: Mr. Crane,
I am writing in response to the Special Use Permit Meeting for the County owned property at 7055 W.
33rd Ave., Wheat Ridge, CO; the hearing (or meeting) was held at City Hall on July 25,2007.
I live next door to this property at 7115 W. 33rd Ave. and was in attendance for most ofthe meeting on
July 25th. I, along with other neighbors, expressed concern for the latest program to be allowed to
reside in this County-owned property; the program is Healing Homes for Children. The meeting was to
gather input as to whether the Healing Homes for Children should be allowed to increase the number of
teenage juvenile delinquent (or otherwise "troubled") male youth residing at this residence from four
boys to six boys. My concerns are; the safety and well-being of my own three children (ages 11, 11,
and 13 - all girls). I am a single, working parent and have paid for a Nanny to supervise my children in
my home for the past eight years, while I worked. I have started cutting back the hours of Nanny care
for my children, as they are now coming to an appropriate age, to be unsupervised for short periods of t
ime, while I work. I am extremely concerned with a program for troubled, teenage boys, to exist next
door to my children. At the meeting, I was questioned as to my specific concerns; they are
the possibility ofharrassment (verbal and sexual) to my children. It is analogous to placing a den of fox
(es) next door to a chicken coop. Additionally, I am concerned ifone of the boys has a
mental/emotional/physical breakdown in this home and cannot be controlled by the young (usually 23-
25 year old) female Supervisor. I do not see how one young, and usually female counselor could
possibly control SIX troubled, teenage boys if a crisis situation would arise. Other concerns are the
amount of traffic and cars that are always coming and going from this residence. Frequently, the parked
cars have spanned the entire front of the property on 33rd, the front of my property, and across the st
reet. Is there legally enough parking for a public program of this size?
I have resided at 7115 W. 33rd Ave. since the fall of 1995, when the property directly to the east (7055
W. 33rd Ave.) was still a privately owned, single-family residence. In 1996, the County purchased this
property, without any consultation with the neighbors or (as I was told) without any notification to the
City of Wheat Ridge. Since this time, numerous County programs have been allowed to reside at this
location, ALL of which have failed. Let me briefly list the programs which I have seen come and go
from this residence:
1.) Original program was a Respite Home for disabledlhandicapped children. Please note that this
residence was at the time of purchase, a four-bedroom, single family home (all bedrooms located on the
second floor), with a enclosed, hot tub solarium room in between the main house and the garage. This
configuration was totally inappropriate to handle any type of disabledlhandicapped children. Extensive,
Jefferson County funded modifications (totaling more than $60,000 of public funds) have been spent on
this residence.
2.) Numerous foster-type home programs have also resided at this location. One of the last programs
was providing a respite home for troubled kids. A place were their parents, or legal guardians could
drop off their troubled kids for a few days (or week), and get a publically-funded vacation from them.
This group of kids were allowed to engage in unsupervised, outdoor activities, which were frequently
punctuated with extremely foul-language. On several occasions, my children could and would not play
outdoors, because they were offended by the loud, foul-language used by these kids.
08/07/2007
EXHIBIT 2
Page 3 of3
I attended the first public hearing for the handicapped/disabled child respite program held in April/May
(? exact month) of 1996 to express my concern about this property. My main issues were the impact of
County-owned property on my property valuation, and more importantly, the safety of my
children. Since this time, I have remained a reasonable and helpful neighbor to all the programs which
have been existed and failed, at this residence. On several occasions, young children (charges of the
County-run program) have come into my home to play with my own children. I have always been non-
discriminatory to innocent children, in regards to their ethnic, financial, physical,or religious
orientations/status. I have shared and educated my own beliefs with my children, in hopes that they too
will never judge a person by their appearance/financial status/regilious beliefs...etc. and that upstanding
moral ethics, proper education and speech, were the defining characteristic of a person.
Thoughout the years, I have been a supporting neighbor but have contacted the Jefferson County
Housing AuthoritylManager, Henry Weinardt (spelling?) on a few occasions with concerns over the
appearance of the property, especially the upkeep ofthe lawn (which no longer exists on the west side of
the property), the offensive language used by the unsupervised charges within the programs, and most
recently, when the County removed a cedar, split-rail fence dividing our properties; never replacing
it. A portion of this fence was in disrepair (mainly due to abuse from the children in the previous
programs) but this fence was in fine condition in the comer which wrapped around my property
(and was located ON MY property) in the front, SE comer. The county removed my fence without my
permission, and Henry W. (Jeffco Housing Authority) requested that I split the cost of replacement with
the County. When a perfectly fine section of fence is removed from MY property without my
permission, I do not feel obliged to finance the replacement. As far as the other issues, especially, the
foul-language, they have been resolved simply by attrition/failure of EACH, and EVERY
program ,allowed to reside in this residence. In fact, over the past couple of years, this house has
remained empty for the majority of time.
In closing, I do not recommend granting a Special Use Permit to increase the number of troubled,
teenage boys from four to six in this program. The only resolution I can endorse is pentioning the
County to sell this residence back as a private, single family home. Can you provide me with the details
of how I can proceed with this petition to the County? Do I have to compose a document proposing
public sale of this property and obtain signatures? How many signatures are required to have this
addressed by the City of Wheat Ridge and Jefferson County.
I appreciate your attention to this matter and greatly anticipate your response, I am cc'ing the Mayor,
Jerry DiTullio, as well, and would also appreciate his response to these issues.
Sincerely,
Ellen Warp
Owner - 7115 W. 33rd Ave.
Wheat Ridge, CO 80033
(303) 237-3070
email: ellenwarp@comcast.net
08/0712007
7500 West 29th Avenue
Wheat Ridge, Colorado 80033
303/235-2846 Fax: 303/235-2857
The City of
Wheat Ridge
August 6, 2007
This is to inform you of Case No. SUP-07 -07, a request for administrative approval of a
Special Use Permit to allow a group home for not more than six (6) children on property
zoned Residential-Two (R-2) and located at 7055 W, 33'd Avenue.
Pursuant to Ordinance No. 1291, an administrative special use review can be granted by
the Community Development Director without need for a public hearing. Prior to the
rendering of a decision, all adjacent property owners are required to be notified of the
request by certified mail.
If you have any questions, please contact the Planning Division at 303-235-2846 or if you
would like to submit comments concerning this request, please do so in writing by 5:00
p.m. on August 15, 2007.
Thank you.
8!r.J-;:' 7
J ~"~ ~ rff-4; ~ ./#- ~~
,) do,~~ 'l K~""? j~~~
- ~ '" / .L_:..:......~....:. 4. -L .",. ~ f'- ~
~ r-' .' 7 "' _ rf.....
, -~'I-e~ ~/~~.'" ..~
~z. ,j " /. .1 dL...'--. ."'Jt-.tJ 1- "ff.-. ~./... -
,L:.... ~~~~ ~~r~
J- tv' t~.h...~ ~ 1~ ~ ~ I~~---
SuP070pubnotdoc ~ .. n_.. ,. ~
Y;;:;;'w.3~~ EXHIBIT 3
7500 West 29tl, Avenue
Wheat Ridge, Colorado 80215
City of
Wheat Ridge
0" 'IIHf-'lr
~"
cOLoR'i:~o
Telephone (303)235-2846
Fax (303)235-2857
Date:
25 July 2007
City Staff Present: Travis Crane
Location of Meeting: Municipal Building, 2nd floor conference room
Property Address: 7055 W. 33'd Avenue
Property Owner: Jefferson County Housing Corp. Property Owner Present? Yes
Applicant: Healing Homes
Existing Zoning: Residential Two (R-2)
Comp Plan Designation: Single Family (not to exceed 6 DU's per acre) (SF-6)
Existing use/site conditions: Existing residential structure used as a foster care home for up to
four children.
Applicant proposal: Would like to apply for a special use permit which would allow two
additional children to be housed in the structure, bringing the total number
of children to six. The existing structure would remain, and would not be
significantly changed.
Issues discussed:
There were a number of interested parties and neighbors in attendance.
Questions arose about the number of and the typical age of children in the
house. There were many questions about the property ownership, and
questions regarding how many total houses the Jefferson County Housing
Corporation owns in the City. One comment was made that it seems many
more of these facilities are present on the east side of town.
There were a few questions about the staffing levels, and the typical type
of staff member. There was some discussion regarding previous programs
on this property which have failed, and the impact they had on the
neighborhood. One neighbor was concerned about safety in the
neighborhood.
One attendee stated that they never knew this was a foster care horne, and
it blended well with the neighborhood. There were some questions
regarding the type of programs that the children went through, and that it
might be a good opportunity for the kids to help around the neighborhood
with chores.
EXHIBIT 4
A few attendees questioned the number of staff present ~ typically a
younger female staff person is present._
There were questions regarding the special use - if it could be revoked
after a trial period, or if conditions worsened.
The meeting concluded with the remaining attendees agreeing that it
would be acceptable to allow this use, and if any problems arose, City
Council could revoke the special use pennit.
EXHIBIT 4
ITEM NO:
.~.
REQUEST FOR CITY COUNCIL ACTION
:~""."''''~.".'''''
'~'iI).j:;'f! . ,." .. 'i"<"''''''''.'
'~'. :;:;r;':\'" :::r y
., ." "
COUNCIL MEETING DATE:
September 24, 2007
TITLE:
COUNCIL BILL 24-2007: AN ORDINANCE AMENDING
ARTICLE II OF CHAPTER 25 OF Ill,/!,; WHEAT RIDGE CODE OF
LAWS CONCERNING URBAN RENEWAL
D PUBLIC HEARING
D BIDS/MOTIONS
D RESOLUTIONS
[8J ORDINANCES FOR 1ST READING (Date: September 24,2007)
D ORDINANCES FOR 2ND READING
Quasi-Judicial: D
Yes
J2~
[8J
No
City Attorney
EXECUTIVE SUMMARY:
Section 25-24 of the Wheat Ridge Municipal Code cnrrently defmes the structure of the Urban Renewal
Authority (URA) to consist of seven members, one member from each council district and three at large
members. The at large members may include one city council member. Staff received direction at the
September 10,2007 council meeting to bring forth an ordinance to amend this section of the code to allow
at large members of the URA to include one "elected city official (excluding the Mayor)" andlor one "non-
resident individual who owns a licensed business in good standing located within the city."
COMMISSION/BOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
To provide maximum flexibility for the Mayor to appoint interested parties to the Urban Renewal
Authority.
ALTERNATIVES CONSIDERED:
None
FINANCIAL IMPACT:
None
RECOMMENDED MOTION:
"I move to approve Council Bill 24-2007 : An Ordinance Amending Article II of Chapter 25 of The Wheat
Ridge Code of Laws Concerning Urban Renewal on fIrst reading, order it published, public hearing set for
Monday, October 8, 2007 at 7:00 p.m. in City Council Chambers, and that it take effect upon adoption,"
or,
"I move to table indefmitely Council Bill 24-2007: An Ordinance Amending Article II of Chapter 25 of
The Wheat Ridge Code of Laws Concerning Urban Renewal for the following reason(s)
"
Attachments:
1. Council Bill 24-2007
CITY OF WHEAT RIDGE, COLORADO
INTRODUCED BY COUNCIL MEMBER
Council Bill No. 24
Ordinance No.
Series of 2007
TITLE: AN ORDINANCE AMENDING ARTICLE II OF CHAPTER 25 OF
THE WHEAT RIDGE CODE OF LAWS CONCERNING URBAN
RENEWAL
WHEREAS, the City of Wheat Ridge, acting through its City Council (the
"Council"), has authority pursuant to Article XX, Section 6 of the Colorado Constitution
and, inter alia, C.R.S. S 31-15-103 to protect the health, safety and welfare of the
residents of the City; and
WHEREAS, the Council has previously created the Wheat Ridge Urban Renewal
Authority (the "Authority") pursuant to C.R.S. SS 31-25-101 et seq., by the adoption of
Article II of Chapter 25 of the Wheat Ridge Code of Laws; and
WHEREAS, the Council recognizes that members of the City's business
community have an interest in the matters addressed by the Authority and would be
productive members of the same; and
WHEREAS, the Council also recognizes that all elected City officials, with the
exception of the Mayor, should be eligible to serve on the Authority.
NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council:
Section 1. Code of Laws Section 25-24 is hereby amended to read:
Section 25-24 Same-Appointment of members; number.
The authority shall consist of seven (7) members, one (1) of such
members being from each of the existing, or hereafter altered, city council
districts, and three (3) members to serve at large. The at large members
may include one (1) ELECTED CITY OFFICIAL (EXCLUDING THE
MAYOR), AND/OR ONE (1) NON-RESIDENT INDIVIDUAL WHO OWNS
A LICENSED BUSINESS IN GOOD STANDING LOCATED WITHIN THE
CITY. Each appointment to the authority shall be made by the mayor
subject to approval by majority vote of the entire city council. The term of
office of each member shall be five (5) years. Any member (WITH THE
EXCEPTION OF A NONRESIDENT BUSINESS OWNER MEMBER) who
shall change his personal residence to an address outside the city or
outside the district he represents shall cease to be a member of the
authority and his seat shall automatically be deemed vacant as of the date
on which he ceased to be a resident of the city or of the district. ANY
NONRESIDENT BUSINESS OWNER MEMBER WHOSE BUSINESS IS
NO LONGER IN GOOD STANDING WITH THE CITY OR WHOSE
BUSINESS CEASES OPERATIONS OR MOVES OUTSIDE THE CITY
LIMITS SHALL CEASE TO BE A MEMBER OF THE AUTHORITY AND
THE MEMBER'S SEAT SHALL BE DEEMED VACANT AS OF THE DATE
AI I ACHMENT 1
OF THAT OCCURRENCE. A member whose term has expired shall
continue to hold office until his successor has been appointed and has
qualified. Terms of office shall be staggered so that the term of at least
one (1) member shall expire each year. The city council may appoint any
number of ex-officio nonvoting members to serve for terms at the pleasure
of the city council.
Section 2. Safety Clause. The City Council hereby finds, determines, and
declares that this Ordinance is promulgated under the general police power of the
City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of
the public and that this Ordinance is necessary for the preservation of health and
safety and for the protection of public convenience and welfare. The City Council
further determines that the Ordinance bears a rational relation to the proper
legislative object sought to be attained.
Section 3, Effective Date. This Ordinance shall take effect fifteen (15) days
after final publication, as provided by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of to
on this _th day of September, 2007, ordered published in full in a
newspaper of general circulation in the City of Wheat Ridge and Public Hearing and
consideration on final passage set for ,2007, at 7:00 o'clock
p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado.
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by
a vote of to , this day of September, 2007.
SIGNED by the Mayor on this
day of
,2007.
Jerry DiTullio, Mayor
ATTEST:
Michael Snow, City Clerk
Approved As To Form
Gerald E. Dahl, City Attorney
First Publication:
Second Publication:
Wh~at Ridge Transcript
Effective Date:
ITEM NO: ----lli.--
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE:
September 24, 2007
TITLE:
COUNCIL BILL 25-2007: AN ORDINANCE DIRECTING
DISPOSAL BY DEMOLITION OF A CITY-OWNED BUILDING
LOCATED AT 2760/2770 CHASE STREET, WHEAT RIDGE,
COLORADO
D PUBLIC HEARING
D BIDS/MOTIONS
D RESOLUTIONS
IZJ ORDINANCES FOR I ST READING (Date: Sentember 24. 2007)
D ORDINANCES FOR 2ND READING
Quasi-Judicial:
D
Yes
IZJ
No
~H~~!~ I
EXECUTIVE SUMMARY:
When the City of Wheat Ridge acquired the Richards Hart Estate property in 1976 with Open Space
Funds, the duplex located at 2760/2770 was included in the acquisition. This structure was the
original carriage house for the estate. In 2002 the management of the property was transferred to the
Wheat Ridge Housing Authority. The City retained ownership of the duplex due to the required
policies for use of Open Space Funds when park property is acquired.
-D
'<rI- City Manager
{I
On September 6, 2007, an inspection of the property located at 2760/2770 Chase Street was conducted
to assess the condition of the structure and the extent of the repairs required for the structure to meet
applicable codes and standards for residential structures within the City of Wheat Ridge. It was found
that there are numerous improvements and repairs required to meet code and residential housing
standards.
Staff recommends demolishing the structure due to the costs of the ongoing maintenance and repairs
to the structure and the assessment conclusions.
The lot where the duplex is located would be returned to park land or usage associated with the
Richards Hart Estate.
COMMISSIONIBOARD RECOMMENDATION:
The Chairperson of the Wheat Ridge Housing Authority agrees with the demolition recommendation.
STATEMENT OF THE ISSUES:
The structure is a two-story duplex, with a two-story unit at 2770 Chase Street, and a single level unit
at 2760 Chase Street. The exterior of the entire structure and the interior of the unit at 2760 Chase
Street was the subject of the inspection.
The structure is in need of general repair and maintenance, including windows, drainage adjustment,
landscaping, interior paint, furnace and duct cleaning, plumbing fixture replacement and possible
repair of structural deterioration.
The estimated cost of repairs for the listed items is $15,185.00, plus minor asbestos abatement costs.
The potential for additional costs associated with the listed items for additional asbestos abatement,
roof sheathing replacement, mold investigation and/or treatment, and other items indeterminable at
this time is substantial, and could likely increase the total cost of repairs to over $25,000.00. Inclusion
of the cost of the general maintenance and repair items to bring the property into reasonable
compliance with current standards in the total cost could raise this figure to well over $40,000.00. The
possibility of additional repair is likely, but cannot be determined until the listed work is begun,
creating a scenario in which unspecified change orders are likely.
ALTERNATIVES CONSIDERED:
To not demolish the structure.
FINANCIAL IMPACT:
The cost of demolition and asbestos removal has not been determined. Asbestos testing and
specifications for demolition costs will need to be solicited to identify costs. Further council action
will be required to approve supplemental funding for the demolition costs,
RECOMMENDED MOTION:
"1 move to approve Council Bill 25-2007: An Ordinance Directing Disposal by Demolition of a City-
Owned Building Located at 2760/2770 Chase Street, Wheat Ridge, Colorado on first reading, order it
published, public hearing set for Monday, October 8, 2007 at 7:00 p.m. in City Council Chambers, and
that it take effect upon adoption."
or,
"1 move to table indefinitely Council Bill 25-2007: An Ordinance Directing Disposal by Demolition
of a City-Owned Building Located at 2760/2770 Chase Street, Wheat Ridge, Colorado for the
followingreason(s) "
Report Prepared by:
Reviewed by:
Joyce Manwaring, Parks and Recreation Director
Patrick Goff, Deputy City Manager
Attachments:
1. Memorandum from John Schumacher, CBO
2. Memorandum from Cheryl Brungardt, Wheat Ridge Housing Authority Chairperson
3. Council Bil125-2007
070924 CAF demo RHE duplex.doc
From the desk of John Schumacher, CBO
Chief Building Official
Building Inspection Division
Office (303) 235-2853
Fax (303) 235-2857
-'-QJ~ 'NH(4)' 1>...
I-. 0
- Cl
o r>1
.., ."',,,,- .~ .
',~
C'OL OR/>.\)O
On September 6,2007, an inspection of the property located at 2760/2770 Chase Street was
conducted to assess the condition of the structure and the extent of the repairs required for the
structure to meet applicable codes and standards for residential structures within the City of Wheat
Ridge. The structure is a two-story duplex, with a two-story unit at 2770 Chase Street, and a single
level unit at 2760 Chase Street. The exterior ofthe entire structure and the interior of the unit at 2760
Chase Street was the subject of the inspection. The interior of2770 Chase Street was not accessible
for the inspection. As a result of the inspection, the following determinations were made:
1. The existing siding is asbestos shingle siding, and is damaged in two separate areas of the
structure, comprising approximately 25 square feet of the exterior of the structure. It will be
necessary to abate the damaged siding in a manner consistent with state and federal asbestos
abatement regulations. The remaining siding would be able to be covered by application of new
siding; however the options for the type of siding that should be applied are limited by the use of
the existing asbestos shingles as a base for the new siding. Additionally, there are large gaps in
the existing asbestos shingle siding, which has allowed moisture to penetrate the sheathing
behind the siding. This moisture penetration has contributed to mild deterioration damage to the
structural components of the structure at its' base, and enclosure of this moisture and its' related
damage may serve to hasten the deterioration of the structural components. The best method of
preventing this enclosure of moisture and assessing the extent ofthe structural deterioration is to
remove all of the existing asbestos shingle siding, which could prove to be very costly.
2. The existing flooring is asbestos tile, and covering or abatement of these tiles is required.
3. The existing roof covering is in poor condition and requires replacement. There are
approximately 14-112 squares of roof covering on the structure. The existing roof sheathing is 1"
board material, and will likely require some repair as a result of deterioration, and damage during
the re-roofing process. It would also be necessary to add ventilation to the roof system during
roof replacement.
4. The bathtub has a wood sill at the window over the tub which is deteriorated and shows a
possibility of mold growth. This sill should be replaced with an appropriate moisture-resistant
material, at which time a test for the presence of mold could be made. If mold is confirmed,
treatment or abatement would be necessary.
5. The water heater for the unit at 2760 is new, and was installed on 7-7-06. There is improper
access to the water heater, insufficient combustion air, and incomplete gas shut off valves for the
water heater and the furnace. The furnace is aged, but is of adequate size. The function of the
furnace unit under demand conditions is undeterminable.
6. The electrical panel was not accessible, but the service appears to have been updated since
original construction. The electrical wiring, outlets and switches were acceptable at the time of
installation, and continued use is permissible, but the system is outdated, there are no OFCI
outlets in the wet areas, and the potential for malfunction and the need for repair or replacement
in the near future are likely.
Without access to the adjoining unit, an accurate assessment is impossible, but it is reasonable to
assume that the conditions that exist in 2760 Chase Street also exist in 2770 Chase Street. The
ATTACHMENT 1
1
structure is in need of general repair and maintenance, including windows, drainage adjustment,
landscaping, interior paint, furnace and duct cleaning, plumbing fixture replacement and possible
repair of structural deterioration.
The estimated cost of repairs for the listed items is $15,185.00, plus minor asbestos abatement costs.
The potential for additional costs associated with the listed items for additional asbestos abatement,
roof sheathing replacement, mold investigation and/or treatment, and other items indeterminable at
this time is substantial, and could likely increase the total cost of repairs to over $25,000.00.
Inclusion of the cost ofthe general maintenance and repair items to bring the property into
reasonable compliance with current standards in the total cost could raise this figure to well over
$40,000.00. The possibility of additional repair is likely, but cannot be determined until the listed
work is begun, creating a scenario in which unspecified change orders are likely.
2
From: cheryl@thankem.com r mailto: chervlfaJ.thankem. com 1
Sent: Tuesday, September 18, 2007 7:52 PM
To: Jerry DiTullio
Cc: Randy Young
Subject: 2760-2770 Chase Street (Hart Estate)
I would concur with the inspector's findings. To put money into a building that has so
many unsafe conditions does not meet our need of bringing housing up to speed in this
situation. If it would truly be a jewel on the block, it would be different, however, it
won't be and I would rather see us put that amount of money into a project that would get
a return and or significantly make a difference. Perhaps the renter can be referred to
Jeffco Housing Authority for a subsidized unit.
Thanks to City Council for putting this matter on the docket.
Cheryl Brungardt, WRHA Chair
ATTACHMENT 2
CITY OF WHEAT RIDGE, COLORADO
INTRODUCED BY COUNCIL MEMBER
Council Bill No. 25
Ordinance No.
Series of 2007
TITLE: AN ORDINANCE DIRECTING DISPOSAL BY DEMOLITION
OF A CITY-OWNED BUILDING LOCATED AT 2760/2770
CHASE STREET, WHEAT RIDGE, COLORADO
WHEREAS, the City owns property at 2760/2770 Chase Street within the
City, which property includes an existing duplex residential building; and
WHEREAS, the City Council has determined that the costs to repair the
building to meet existing code standards exceed the value to the City of retaining
the building; and
WHEREAS, Section 16.5 of the Charter authorizes disposal of City-owned
buildings and real property by ordinance approved by three-fourths of the entire
City Council; and
WHEREAS, the Council wishes to dispose of the referenced building by
demolition.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE,
COLORADO:
Section 1. Buildina ordered demolished.
The City-owned building located at 2760/2770 Chase Street is hereby
ordered demolished. The City Manager is authorized and directed to cause such
demolition and, if required, environmental assessment and remediation, to take
place.
Section 2. Safetv Clause. The City Council hereby finds, determines, and
declares that this Ordinance is promulgated under the general police power of the
City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of
the public and that this Ordinance is necessary for the preservation of health and
safety and for the protection of public convenience and welfare. The City Council
further determines that the Ordinance bears a rational relation to the proper
legislative object sought to be attained.
CN 6\53027\413543
A I I ACHMENT 3
Section 3. Severabilitv: Conflictina Ordinances Reoealed. If any section,
subsection or clause of this ordinance shall be deemed to be unconstitutional or
otherwise invalid, the validity of the remaining sections, subsections and clauses
shall not be affected thereby. All other ordinances or parts of ordinances in
conflict with the provisions of this ordinance are hereby repealed.
Section 4. Effective Date. This Ordinance shall take effect upon adoption,
as permitted by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of to
on this _ day of September, 2007, ordered published in full in a
newspaper of general circulation in the City of Wheat Ridge and Public Hearing
and consideration on final passage set for , 2007, at 7:00 o'clock
p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado.
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading
by a vote of to ,this day of ,2007.
SIGNED by the Mayor on this 24'h day of Seotember, 2007.
Jerry DiTullio, Mayor
ATTEST:
Michael Snow, City Clerk
Approved As To Form
Gerald E. Dahl. City Attorney
First Publication:
Second Publication:
Wheat Ridge Transcript:
Effective Date:
eN 8\53027\413543
2
~~' WHr.,1'/
~ "
- ~
" ~
Cbl.OR~QO
ITEM NO:
.s-~
REQUEST FOR CITY COUNCIL ACTION
'~"~$~
..... I
1= ~
I~ II~UII
"-.... ,\11/ ~... ,
~,,_'''A_ P
~6,~ r,a~~i' Ofl -rn-11
.~~) )-_ ...)1"-.;_...... ,....~
..--?-/1' _"7' -
COUNCIL MEETING DATE:
September 24, 2007
TITLE:
APPROVAL OF THE PROPOSED MARKETING AND BRANDING
PROJECT LOGO AND IMPLEMENTATION PLAN
o PUBLIC HEARING
~ BIDSIMOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:)
o ORDINANCES FOR 2ND READING
7J::J~j ,
D'Im", Ci<y Mmmg~ I~
~
No
YIlb.u
~ City Manager
EXECUTIVE SUMMARY:
In June 2007, the City Council awarded the marketing and branding project contract to
Communication Infrastructure Group (CIG) to assist in designing a new brand identity, specifically
a marketing logo for the City to build on City's strategic goals and revitalization vision. The City
embarked on this project to ensure that Wheat Ridge not only remains competitive with
neighboring communities, but establishes an identity and personality that will help in attracting
both businesses and residents to the community. The proposed logo that will be presented at the
City Council meeting on Monday, September 24, 2007, captures the magic of Wheat Ridge and
highlights our unique city. Staff recommends approval of the proposed logo which will assist the
City in communicating the values and vision of Wheat Ridge.
As noted previously, the City has an official city seal and any change to that city seal would
require a change to the City Charter. The new marketing logo will not replace the existing city
seal/emblem. Instead, the new marketing logo will serve as a unifYing brand-helping the City
create an identity that is progressive and consistent with the goals for the future.
Background
City Council identified the marketing and branding project as a priority in 2006 for completion in
2007. Why is something as simple as a brand this significant? Because perception is reality.
Through the creation of an identity that clearly communicates the values and vision of Wheat
Ridge, coupled with the other revitalization efforts underway, the community will begin to see the
future of Wheat Ridge taking shape.
APPROVAL OF THE PROPOSED MARKETING AND BRANDING PROJECT LOGO AND
IMPLEMENTATION PLAN
S.:.p;.:.mber 24, 2007
Page 2
The project has consisted of the following phases:
. A comprehensive inventory of current City Logo uses.
. Creation of a new brand for the City through the creation of a new marketing logo.
. Creation of a Logo Standards and Guidelines document, including applying standards to
elements such as signage, printed materials, vehicle graphics, stationary, forms, and other
applications.
. Creation of an implementation plan as to how the brand should be implemented.
Brand and Lo{!o Develooment
CIG gathered input from a range of stakeholders to understand Wheat Ridge's vision for the
future, to learn more about the community we want to become and how we want people to think
about our community. In June, CIG interviewed more than 40 individuals ranging from long-time
City employees, department heads, former elected officials, members of Council, the Mayor,
Wheat Ridge 2020 staff and members, in addition to active members of the community.
Following these interviews, CIG developed five key messages before moving into the logo
development phase of the project. The five key messages/themes developed are:
. Sense of Place. Sense of Community. Sense of Pride.
. Connectivity and Convenience.
. Space to Play.
. Ripe for Investment.
. Welcoming. Inclusive. Full of Energy.
A copy of the messages is included with this memorandum.
Following the initial message and logo development, CIG met with an internal City Staff
Committee consisting of representatives from each department and WR2020 on July 2, 2007, to
gather feedback. On July 16, 2007, CIG presented the key messages developed as a result of
interviews with key stakeholders and the internal City Staff Committee prior to presenting the logo
concepts to City Council on July 23,2007. At the July 23,2007 City Council Study Session,
Council provided strong consensus to staff and CIG to move forward with the public input phase
ofthe marketing and branding project with logo concept below.
~.'-7 0 ;;;'
~
WheatRi9ge
APPROVAL OF THE PROPOSED MARKETING AND BRANDING PROJECT LOGO AND
IMPLEMENTATION PLAN
S"'p~"'mber 24, 2007
Page 3
It is important to note that the typical lifespan of a marketing logo is approximately 20 years. In
the future (2027), Wheat Ridge will need to re-evaluate the approved marketing logo based on
where Wheat Ridge is at that point in time and make any necessary adjustments or changes to the
marketing logo.
Public Innut Process
In August, CIG kicked-offthe public input phase of the marketing and branding project with
several unique and proactive outreach efforts. A public meeting was scheduled for Thursday,
August 9, 2007, at the Wheat Ridge Recreation Center. A news release, posting on the City Web
site, in addition to an article and notice in the Wheat Ridge Transcript helped promote this
meeting. No citizens attended this meeting.
Beginning in August, CIG created an online presentation and survey tool that was posted on the
homepage of the City Web site to gather feedback. Additionally, four informational kiosks were
set up in the lobby areas of the Recreation Center, Wheat Ridge Library, Senior Center, and City
Hall with information explaining the proposed logo and a comment form to encourage citizens to
provide feedback. The City also hosted a marketing and branding project booth at the annual
Wheat Ridge Carnation Festival beginning Thursday, August 16, Friday, August 17, and Saturday,
August 18; in order to outreach to as many citizens as possible.
On September 4,2007, CIG presented the findings from the public input process to the Directors
and gathered input on recommended changes to the logo as a result of public input. On September
18, 2007, staff met with the internal City Staff Committee and presented the recommendations by
CIG for implementation as a result of the public input phase.
As CIG will present on Monday, September 24th, a large majority of those who provided input on
the new logo "Agree or Strongly Agree" that the proposed marketing logo will represent the City
of Wheat Ridge in a positive light. Additionally, a majority of those who provided input on the
new logo "Agree or Strongly Agree" that the proposed marketing logo will help promote
community pride in our city (although several people noted that community pride comes more
from tangible improvement projects than marketing or a logo). This is important information to
keep in mind when recognizing that the new brand will only work in conjunction with the other
revitalization efforts and initiatives underway in Wheat Ridge.
Imnlementation Plan
Following City Council approval of the proposed marketing logo, CIG will develop a Logo
Standards and Guidelines Document to be used by the Public Information Officer and City
departments. CIG recommends grouping similar things from a visual standpoint to be created,
redesigned, or switched out at the same relative time. Staff has developed the following phased
approach for an implementation timeline over the next three years, including utilizing the
APPROVAL OF THE PROPOSED MARKETING AND BRANDING PROJECT LOGO AND
IMPLEMENTATION PLAN
September 24, 2007
Page 4
remainder of2007. Some items will be replaced gradually based on attrition instead of replacing
all of an item at one time in order to limit the impact of costs to the City.
By approving the implementation plan as proposed, City Council is making a commitment to fund the
planned brand recommendations based on available funding in future year annual operating budgets.
Staff will budget for the estimated costs reflected in the implementation plan on a yearly basis, based
on available funding and as approved by the City Council in the annual operating budget. It is
important to note that staff developed the estimates on actual costs, the estimated costs may change
due to cost increases for materials and services. This will provide staff and City Council with the
flexibility to make any necessary changes or additions to the implementation phases as might be
needed in the future due to unforeseeable changes or new technologies etc.
Kick-off Phase: Remainder of2007
Estimated Implementation Costs: $15,000, this amount will be absorbed in the existing 2007
operating budget.
. Creation of a Channel 8 logo.
. Update ofthe Stormwater Program Logo.
. Integrate the brand in the Connections Newsletter Design.
. Creation of an E-Newsletter.
. Creation of a PowerPoint template for City presentations.
· Application of brand to promotional items, ie., pens, freebies to youth at events.
. Application of brand to brochures.
. Brand training for elected officials, directors and supervisors.
· Continued development of tag lines to be used in City advertising.
. Design process for letterhead, envelopes, business cards.
· Design process for fax templates, staff memorandums, council memorandums, and
miscellaneous forms.
. Application of logo to bus shelter advertising.
Phase One: 2008
Estimated Implementation Costs: $100,000, note this is a conservative cost estimate.
. Printing of letterhead, envelopes, business cards.
· Printing of fax templates, staff memorandums, council memorandums, and miscellaneous
forms.
. ID badges for all employees, City Council.
· Ceremonial Nametags for elected officials and staff, boards and commissioners.
· Design process for application of brand to police patches and badges.
. Design process for application of brand to police vehicles.
. Design process for application of brand to city vehicles.
APPROVAL OF THE PROPOSED MARKETING AND BRANDING PROJECT LOGO AND
IMPLEMENTATION PLAN
September 24, 2007
Page 5
. Marketing campaign, development of advertisement for overall brand promotion.
. Application of new brand to creation of a new Web site ($75,000 budget in the 2008
Budget not included in the estimated amount).
. Apply new brand to mugs for new and existing employees.
. City Hall Signage
. Police Station Signage
Phase Two: 2009
Phase Two will primarily consists of signage for City entrances, City facility signage at the
Recreation Center and Senior Center. Trailhead signs, open space signage. Park trash cans.
Greenbelt monument signage.
Phase Three: 2010
Phase Three will consist of street signage. However, given the recent update of street signs City-
wide, staff recommends that as redevelopment and reconstruction of roadways takes place.
Integration of new street signage can be considered as part of an overall project, i.e., land
assemblage at 44th and Wadsworth, or reconstruction or 38th Kipling to Youngfield.
COMMISSIONIBOARD RECOMMENDATION:
No Commission or Board recommendation is necessary.
STATEMENT OF THE ISSUES:
Currently, the City of Wheat Ridge does not have an official logo for marketing purposes and the
City seal is commonly used as an unofficial City logo. Again, the new marketing logo will not
replace the existing City seal/emblem. Instead, the marketing logo will serve as a unifYing
brand-helping the City to create an identity that is consistent with the goals set for the future.
ALTERNATIVES CONSIDERED:
Based on available funding, staff will prioritize implementation of the brand accordingly.
FINANCIAL IMPACT:
The proposed marketing and branding project logo and implementation plan includes estimated
costs that the City will incur over a three year period. Staff will budget for the implementation
plan on a yearly basis based on available funding and as approved by the City Council in the
annual operating budget. It is important to note that staff developed the estimates for the
remainder of 2007 and 2008 based on actual cost estimates.
APPROVAL OF THE PROPOSED MARKETING AND BRANDING PROJECT LOGO AND
IMPLEMENTATION PLAN
September 24, 2007
Page 6
RECOMMENDED MOTION:
"I move to adopt the proposed marketing and branding project logo and implementation plan."
or,
"I move to table indefinitely the proposed marketing and branding project logo and
implementation plan for the following reason(s} "
Report Prepared by:
Reviewed by:
Heather Geyer, Assistant to the City Manager
Patrick Goff, Deputy City Manager
Randy Young, City Manager
Ihmg
Attachments:
1. Marketing and Branding Messages
...
p.o. box 398 evergleeo, CO 80437
,thinkirll@cig.pr.com
o 303.&10.2537
f.303.679.2743
thinking people,
COMMUNICATION
INFRASTRUCTURE
GROUP
Wheat Ridge Marketing Logo Development
Research Findings and Recommended Message Concepts
July 5, 2007
Back",round and Pnrnose
Communication Infrastructure Group was selected to assist the City of Wheat Ridge with designing a new brand
identity, specifically a marketing logo for the city to build on Wheat Ridge 2020 and the City's vision for
economic development. The marketing and branding project was identified by City Council as a priority in 2006
for completion in 2007.
The city currently has an official seal, but does not have an official logo to use for marketing purposes (the City
Seal is commonly used unofficially as the City logo). The new marketing logo will not replace the existing City
Seal/ Emblem. Instead, it will serve as a unifYing brand - helping the City create an identity that is consistent
with goals set for the future.
By gathering input from a range of stakeholders, we strive to understand your vision for the City of Wheat Ridge,
who you want to be and what you want people to think about you. With this information and some additional
research, we will create a graphic representation. Possible uses for this new logo include City vehicles, signage,
collateral and brochures, letterhead, an element on police badges, the Web site, etc. While a common logo is
necessary to unifY all departments under one brand, we are sensitive to the unique challenges present within
Wheat Ridge. Our implementation plan will make recommendations on how each specific department might
consider implementing the new identity. However, in the end, these decisions must be made by the City itself.
The City is embarking on this project to ensure that Wheat Ridge not only remains competitive with neighboring
communities, but establishes an identity and personality that attract both businesses and residents to the
community. We want to capture the magic of Wheat Ridge and highlight your unique city and ideal location. And
by capturing this in a visual mark, we can help you more clearly communicate the values and vision of Wheat
Ridge. In doing so, the community will begin to see the future of your city take shape.
We have gathered feedback from city staff, elected officials and other stakeholders, with plans to gather input
from the public, to ensure that a new logo al'l'wl',iately represents both the vision and the reality in all that Wheat
Ridge has to offer. With input from all these stakeholders, we intend to unveil the final logo at a community
celebration in September.
Research
During the past two weeks, Communications Infrastructure Group (CIG) interviewed more than 30 individuals
ranging from long-time City employees, department heads, members of Council, the Mayor, Wheat Ridge 2020
and active members ofthe community. This document is an attempt to synthesize the comments we've received
and gain consensus on unified City messaging before moving forward to the next phase of logo development-
concept brainstonning and initial logo design. This document is an updated version of a previous one;
incorporating feedback from City staff received on July 2, 2007.
We understand that the City of Wheat Ridge desires to attract retail and families with young children to the City.
Keeping that goal in mind, we gained valuable insight from many important stakeholders, aggregated the
feedback and pulled out the most important concepts that everyone agreed on and that would help us to detennine
the desired personality for the City of Wheat Ridge. We now hope to reach consensus on concepts and messages
as an accurate representation of this personality and therefore the driving force in our development of a new
graphic identity.
Next Stens
With agreement on these concepts/messages, CIG will develop a multitude of logo and tagline options. The City
of Wheat Ridge personality will begin to come alive on paper. We'll seek input from internal stakeholder groups
(City staff and Council) on a range of graphic identity options. After incorporating input and revising the logos,
CIG will conduct robust community outreach including public meetings, announcements and kiosks. Community
outreach is a critical part of our plan and is a chance to involve all stakeholders in the logo development process.
Finally, CIG will incorporate comments and feedback from the community and present Council with a single logo
recommendation for approval. At that time, we will also recommend a plan for unveiling and for implementation
of the new logo / brand identity.
Kev Findinl!~ - What does Wheat Ridge mean to you?
Participants responded to this question in remarkable unison - most seemed to agree that Wheat Ridge is a
community with a distinct open feel. Housing lots are much larger than many of the surrounding municipalities,
and the rich, mature tree canopy and landscaping is valued. It's a great place to raise your kids at a slightly slower
pace. It has a wonderful sense of community history and is easy to feel like you belong; like you're at home. It's
an urban area with a distinct small town feel.
Participants also noted the convenience of the City's location. Events and locations outside of Wheat Ridge are
very easily accessed - 6th Avenue, 1-70, Kipling and Wadsworth are easy arterials providing rapid access to
places like downtown Denver and the mountains.
Most were also quick to point out the various recreational and outdoor activities available in Wheat Ridge. You
are unifonnly proud of your new recreation center. Most mentioned the "Greenbelt," which is another source of
pride - with good reason. This large park within Wheat Ridge, which includes Clear Creek Trail, walking and
bicycling paths, is attractive to many even outside the city limits. Still others mentioned Randall Park and the
feeling of safety and security compared to other urban parks across Denver.
Finally, while many stated that Wheat Ridge lacks a recognizable identity, there is a palpable sense that you share
a common optimism for the future. You all see a vision for what Wheat Ridge can be.
The first step in realizing that vision is developing a marketing logo that respects and honors the past, while
reaching for the exciting future of what Wheat Ridge will become - so let's get started!
Unifvinl! Messal!inl!/Conceots
Based on interviews and review of existing materials (Wheat Ridge 2020 documents, NRS, etc.), CIG
recommends proceeding with developing a range of logo design options based on the following concepts. These
concepts are intended to describe the desired personality and reputation of the City of Wheat Ridge, which we
will then use as our clay in molding an appropriate graphic identity. At this point, we look to you to provide
feedback on the following concepts and to prioritize them as you see fit.
· Sense of Place. Sense of Community. Sense of Pride.
Wheat Ridge is a community with history, and that history is something we intend to honor. Part ofthat history is
having a neighborhood and "neighborly" feel. Residents feel connected to one another on multiple levels. It is a
strong community with traditional values. Wheat Ridge has a rural history and knows the value of hard work. It's
a place where citizens work on and take pride in their surroundings. It is safe and family-oriented; an area where
broad generational diversity within neighborhoods adds to the charm. Wheat Ridge has good schools and good
neighbors. Everyone knows everyone and looks out for each other. These are unique characteristics not present in
other "inner circle" suburbs of Denver.
. Connectivity and Convenience.
Thinking from a geographical perspective, Wheat Ridge has access to everything. In other words, no matter
where you're going, you can get there from here. Think of the convenience - You're just minutes to the foothills
and mountains; just minutes from downtown Denver. Despite the proximity, things don't feel rushed. And within
Wheat Ridge, you are close to the things you need - recreation, banks, grocery stores, schools. This is a quality of
life issue, and an attractive feature, particularly for young families - a group the City has expressed interest in
attracting - but also for long-time residents who are proud to shop and live in Wheat Ridge. Wheat Ridge is
connected to everything both within and elsewhere, but still set apart from the crowd.
. Space to Play.
The Greenbelt. Clear Creek Trail. Randall Park. Your new recreation center. The list goes on. Wheat Ridge offers
safe and easy access for residents to take advantage of healthy activities such as walking, running, bicycling, etc.
The combination of open space and formal recreational amenities are unique. While surrounding communities
struggle to ensure new developments include features friendly to outdoor enthusiasts and those seeking a fun,
healthy lifestyle, Wheat Ridge already has them built-in.
. Ripe for Investment.
While neighboring cities have rushed to follow the trend towards so-called "Big Box Retail," Wheat Ridge has
stayed true to its sense of community and loyalty to the small local business while also demonstrating openness to
larger destination retail when appropriate. Many businesses have long histories and deep roots in the community,
such as Wheat Ridge Cyclery, Applejack Wine and Spirits and B&F Tire Company, just to name a few. Wheat
Ridge is ripe for investment and is looking for businesses to invest in the community with this same loyalty and
participation. The opportunities for redevelopment and business investment on 38th Avenue and other corridors
abound.
· Welcoming. Inclusive. Full of Energy.
While not as tangible as the other characteristics, Wheat Ridge is a vibrant, welcoming and inclusive community
with the shared goal and vision to become even more vibrant in the future. This vision promotes vibrant corridors
while maintaining quiet neighborhoods, and again reflects the personality of a neighborly place with a strong
sense of community. Wheat Ridge is welcoming, and there are many exciting things going on. Wheat Ridge is a
charming community where families - young and old - can live, work and play, and all residents can be
themselves and thrive.
ITEM NO:
Wt~
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE:
September 24, 2007
TITLE:
RESOLUTION 37-2007 - A RESOLUTION AMENDING THE
FISCAL YEAR 2007 GENERAL FUND, OPEN SPACE FUND AND
CONSERVATION TRUST FUND BUDGETS TO REFLECT THE
APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION
IN THE AMOUNT OF $1,285,372 FORltlE RENOVATION OF
THE ANDERSON PARK POOL AND APPROVING AWARD OF
ITB-07-41 ANDERSON PARK POOL RENOVATION IN THE
AMOUNT OF $1,680,451 TO VERSAR, INC.
D PUBLIC HEARING
D BIDS/MOTIONS
[:gJ RESOLUTIONS
D ORDINANCES FOR 1ST READING (Date:
D ORDINANCES FOR 2ND READING
)
Quasi-Judicial: D [:gJ
Yes No
~~~W~~~~ti"" f<<E~g'dtrMom'
EXECUTIVE SUMMARY:
The outdoor swimming poo110cated at Anderson Park was originally constructed in 1980. It is
currently a fifty meter, eight lane lap pool with a separate slide and splash down pool. The facility also
has a detached wading pool. Award of this contract is for renovation of the outdoor pool.
The renovation concept design was presented to City Council on July 16, 2007. The renovation
includes converting the 50 meter pool to a 25 yard competitive, 8 lane pool and construction of a zero
depth entry pool with splash play features. The concept presented also included construction of a
picnic pavilion and shade structures. Renovation of the outdoor pool meets the strategic plan goal of
Creating a Sustainable City Government.
On September 11,2007 three (3) bids were received. Two bids met the initial bid requirements. The
apparent low bidder was VERSAR, Inc., of Westminster, Colorado. The base bid amount was
submitted at $1,993,895. Deduct alternates are recommended in the amount of$313,444 for a total
contract award of$1,680,451.
Staff recommends award to VERSAR based on price, experience and references.
COMMISSION/BOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
The majority of the pool structure and filtration equipment is original to the year of construction. The
pool is in need of renovation to meet the current trends and needs of residents in an outdoor pool
facility. These needs as identified in the 2006 Parks and Recreation Master Plan include a competitive
swimming pool and a splash park with multiple play water features. The renovation of the outdoor
pool will include a 25 yard competitive pool, and a separate splash pool. The pool renovation will also
include code updates, new filtration, gutters and piping. This will result in greater efficiency in
providing disinfected pool water and reduced maintenance.
An open house was also held to receive input from the community on the proposed design. Several of
the comments received were integrated into the design.
The project bid is higher than the funds appropriated for the project bid. At the City Council study
session on September 17, 2007 a consensus was reached to .appwp,;ate additional funds for this
proj ect to meet the goals and recommendations of the Master Plan of not only pool renovation, but the
construction of a zero depth entry pool and splash toy amenities.
The deduct alternates recommended for contract award based on the funds available include:
. Delete Slide Flume B (retain Slide Flume A and splash down pool)
. Delete four (4) of twelve (12) sail shade structures specified
. Delete Hopscotch Play Toy
. Delete Picnic Pavilion
The picnic pavilion and sail shade structures can be added at a later date or through the contingency
funds (if available) at the end of the project. The second slide flume (B) and the Hopscotch Play Toy
are not cost effective to retain in the project at this time or added back at a later date due to the
requirements oftheir construction that are integrated into the overall project.
ALTERNATIVES CONSIDERED:
1. Not award the pool renovation construction contract.
2. Conduct value engineering on the current design plans to meet the original project budget and
then rebid the project. If this alternative is considered the outdoor pool renovation would
occur during the summer season of2008 and the pool would reopen in 2009. Based on the bids
received for this project, the scope of the renovation with the original project budget would
allow approximately the following:
. Replacement of the large slide
. Division of the existing pool into two 25 meter pools allowing for competitive swimming
. Gutter and filter replacement.
FINANCIAL IMPACT:
The original budget for the Anderson Park Pool Renovation was $1.1 million which was to be
allocated from 2007 Open Space and Conservation Trust budgeted funds in the amount of$600,000
and from 2008 Open Space and Conservation Trust proposed funds in the amount of$500,000. At the
January 29, 2007 study session Council directed staff to move forward with the project to award a bid
to a contractor in 2007. In order to award the bid this year, a loan from the General Fund to the Open
Space Fund, in the amount of$500,000, is required to utilize proposed 2008 funds in 2007. The loan
will be repaid to the General Fund in January 2008.
Final bid approval is recommended to VERSAR Inc. in the amount of$l ,680,451 with a contingency
of$100,000 for a total project cost of$1,780,451. Due to the higher than estimated project costs and
preliminary design costs and pool pump replacement in the amount of $104,921, an additional
$785,372 is required to award the bid.
Staff received direction from City Council at the September 17,2007 study session to proceed with the
Anderson Park Pool Renovation with the amended budget. The Public Works and Parks
Administration Building project proposed for 2008 will be delayed for one year so that the funds
appropriated for that project may be app<V}H;ated for the Anderson Park Pool Renovation in 2007.
RECOMMENDED MOTION:
"1 move to Approve Resolution 37-2007 Amending the Fiscal Year 2007 General Fund, Open Space
Fund and Conservation Trust Fund Budgets to Reflect the Approval of a Supplemental Budget
Appropriation in the Amount of $1,285,372 for the Renovation of the Anderson Park Pool and
Approving Award ofITB-07 -41 Anderson Park Pool Renovation to VERSAR, Inc. in the Amount of
$1,680,451 with a Contingency of$100,000 for a Total Project Cost of$1,780,451."
or,
"1 move to Deny Approval of Resolution 37-2007 for the Following Reason(s)
"
Report Prepared by: Joyce Manwaring, Parks and Recreation Director
Reviewed by: Patrick Goff, Deputy City Manager
Attachments:
1. Bid Tabulation
2. Resolution 37-2007
CITY OF WHEAT RIDGE
BID TABULATION
BIDIPROPOSALNO>
IT6-01-41
---=- -
BID DUE DA TElTIME
09/11/07 by 2:00 pm
\~EQUEST1NG DEPT.lDIVISION
LPARKS & RECREATION
OPENED BY -
Linda Trimble, purchasing Agent
WITNESSeD ~y - Gb.,
Ann Woosley, purchasing Assistant
PROJECT~ ANDERSON PARK POOL RENOVATION
-. -> ---- -
PAGEJ-OF
-
-
\
I V tr$()..)fZ \
\VENDOR
-
-'-
.~-. ,'"
';,,'-i'~"';"~" Y
SIGNATURE PAGE "/~5 j~S '~:id\- "fe-s
- -
LIST OF SUBCONTRACTORS 'ItS Yes ~e-3
- - - -
NON_COLLUSION AFFIDAVIT 'I e.-;> ~t5 ~ir$
- -
CONTRACTOR QUALIFICATION ~l-5 'I e-s _~t$
- - - - ,
ILLEGAL ALIEN FORM ~tS YtS ~es
- - .L IN~\"9 -
BID BOND I SECURITY ~t$ 'J&~
- - - -
ACCEPTS VISA Yeh No Ym)jlf1
,. - - -
BASE BID {,;,()'If ODD ~, \ll/~8'~ \ Iqq~/rll5"
- - - .
ACKNOWLEDGE ADDENDUM #1 "Ie-s \f €-s '1&~
- -
\
- - -
J:\\T6-07-41 Bid Tab Sheet.doc
-
-
\
L
-
-
RESOLUTION NO. 37
Series of 2007
TITLE:
A RESOLUTION AMENDING THE FISCAL YEAR 2007
GENERAL FUND, OPEN SPACE FUND AND
CONSERVATION TRUST FUND BUDGETS TO REFLECT
THE APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIATION IN THE AMOUNT OF $1,285,372 FOR
THE RENOVATION OF THE ANDERSON PARK POOL
AND APPROVING A WARD OF ITB-07-41 ANDERSON
PARK POOL RENOVATION IN THE AMOUNT OF
$1,680,451 TO VERSAR, INC.
WHEREAS, the City of Wheat Ridge supports a strong partnership between city
and community; and
WHEREAS, the Wheat Ridge Park and Recreation Master Plan calls for
provision of a wide range of recreation, leisure, athletic, and cultural opportunities for all
residents of Wheat Ridge; and
WHEREAS, the existing outdoor pool has exceeded its lifespan and there
continues to be a demand for an outdoor pool facility within the City; and
WHEREAS, a bid proposal has been received from VERSAR, Inc. in the amount
of $1 ,680,451 for the renovation of the Anderson Park Pool; and
WHEREAS, additional funds from the General Fund are required to award the
bid to VERSAR, Inc.; and
WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be
effected by the City Council adopting a Resolution;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado, as follows:
1. A supplemental budget appropriation from the General Fund undesignated reserves in
the amount of$I,285,372 to the following accounts:
The following amendments to the 2007 General Fund, Open Space Fund and
Conservation Trust Fund budgets are hereby approved:
a. $985,372 to Open Space Fund Account #32-601-800-862
b. $300,000 to Conservation Trust Fund Account #54-601-800-877
2. The General Fund will be reimbursed $200,000 from the Open Space Fund and
$300,000 from the Conservation Trust Fund in January 2008.
A I I ACHMENT 2
This resolution shall be effective immediately upon adoption.
DONE AND RESOLVED THIS 24th DAY OF SEPTEMBER 2007.
Jerry DiTullio, Mayor
ATTEST:
Michael Snow, City Clerk
~
'- ../
~ "
- 0
" m
93LOR"'UO
ITEM NO:
1,
REQUEST FOR CITY COUNCIL ACTION
-.
COUNCIL MEETING DATE: September 24,2007
IITLE:
PARKS AND RECREATION COMMISSION APPOINTMENT
D PUBLIC HEARING
[gJ BIDS/MOTIONS
D RESOLUTIONS
D ORDINANCES FOR 1ST READING (Date:
D ORDINANCES FOR 2ND READING
)
Quasi-Judicial:
D
Yes
[gJ
No
~"~.r
City Clerk
~~ City Manager
EXECUTIVE SUMMARY:
An application for the Parks & Recreation Commission has been received for the current opening in
District II. The Parks and Recreation Commission members are appointed by City Council. The tenn
of this appointment expires in March of2008.
COMMISSIONIBOARD RECOMMENDATION:
None
STATEMENT OF THE ISSUES:
There will be a vacancy if the applicant is not appointed.
ALTERNATIVES CONSIDERED:
None
FINANCIAL IMPACT:
None
RECOMMENDED MOTION:
"1 move to appoint
expire March, 2008."
to the Parks & Recreation Commission, term to
or:
Report Prepared by: Janice Smothers (303) 235-2815
Reviewed by: Michael Snow, City Clerk (303) 235-2823
Attachments:
1. Application - Patricia Ennis
Distributed to: Council: Y
Date: 91t'f/1J7 Mayor: I
City Clerk: I City Mgr. /
City Treas: City Nt;: J
, '"' HI Oept !':Jils:
~1111J'jAlfIJI'Jt.A~ _.___
-::j' . ..-
:n'i OF WHEA T RIDGE
CITY CLERK'S OFFICE
&lSEP 14 PM 3: 43
-........._. ._,
"Pt:EA-sE~A:PPL Y ONLY FOR ONE BOARD OR
COMMISSION
APPLICATION FOR APPOINTMENT TO THE:
Per.-d-s <J {?('ca.a..-'h~ COtM-f1A{~S'/~
(BOARD/COMMISSION/COMMITTEE)
'1 / I <I / ;;LOCi 1 DISTRICT {{
DATE:
HOW LONG HAVE YOU BEEN A RESIDENT OF WHEAT RIDGE: QU(5
1
ARE YOU A REGISTERED VOTER? yes
,
WHY ARE YOU SEEKING THIS APPOINTMENT? { Ct. m- (/L.h-e~ C<-~ u.,U.Iv
b7 1Uu... fA) IM.tU- f!td~ flv,h.. v K.euecJlt r;- d6d2c.ie:t. 1tU--,
/i#k4 Wee o...~d t:J,Jo!J.'duftd,; .Jv o,e/ InYb/lMd.. v.ftYt.. ~
v / I J U {!%rrI 'l'UU"'-i- "tt;
DO YOU HAVE EXP,ERIENCE IN THIS AREA? N&+c;tJe&h.c~ ~ ( AC1AI€. . fhr-
~,ilMIence ,'S'PXV1ns IrI\.. ~rol$ !ar.:f'#JAJ)jd 4'. I'IR..N o..fl'e:-JU!.
HAVE YOU EVER SERVED, OR ARE YOU CURRENTLY ON A
BOARD/CO. MMISSION/C9MMITT~ AND IF ~O, W,fjICH ONE? HOW LONG?_ ND ~
'-11.01- Ct- it) /tLQ o.:t t::eP?;JZ/ f)ctlh.1f. ('.LA rard- tYlM1-1kf: of.'. ~
- fbrua CWJ Socre fit >
ARE THERE ANY CONFLICTS WHICH WOULD INTERFERE WITH REGULAR ~Y<J t5
ATTENDANCE OR DUTIES? ()CetiS5/tJM.P ~. '. ~t,ie
-tfivl/lP btJ 11.0 C!lJ71tll<:Y5 o-r-- <"It..!
I. () ~& &irre,:~ (j ,
SIGNATURE '-fI~ 7JJ. ~
PLEASE PRINT OR TYPE NAME: Pair/aa.. (T175(,,) 8h17/S
ADDRESS: ID3'O t1J.l/;2t1d r1V-e.. tJAw-RtdSL.- (!-lJ 8W33
HOME PHONE: 80-3- L/3/;2 - /0,;;L6
BUSINESS PHONE: 2:09 - 7b?-I5!J 5
E-MAIL ADDRESS: fnS0-tt?l1is @ 0JmL?/.sf, I)-e.-f
APPLICATION WILL BE KEPT ON FILE FOR ONE YEAR
AT I ACHMENT 1
ITEM NO: S,
~~H"" "',
... "
;; ~
t6L.ORfo,Q9
REQUEST FOR CITY COUNCIL ACTION
COUNCIL MEETING DATE: September 24, 2007
TITLE:
CULTURAL COMMISSION APPOINTMENT
o PUBLIC HEARING
~ BIDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:
o ORDINANCES FOR 2ND READING
Quasi-Judicial:
o
Yes
~
No
/11,/.~
City Clerk
EXECUTIVE SUMMARY:
~
\
An application for the Cultural Commission has been received for the current opening in District IV.
The Cultural Commission members are appointed by City Council. The term of this appointment
expires in March of2008.
c;QMMISSIONIBOARD RECOMMENDATION:
None
STATEMENT OF THE ISSUES:
There will be a vacancy if the applicant is not appointed.
ALTERNATIVES CONSIDERED:
None
FINANCIAL IMPACT:
None
RECOMMENDED MOTION:
"I move to appoint
2008."
to the Cultural Commission, tenn to expire March,
or:
Report Prepared by: Janice Smothers (303) 235-2815
Reviewed by: Michael Snow, City Clerk (303) 235-2823
Attachments:
1. Application - Scott Anderson
-
DlSlributtd 10: Council: l' 1
Date: ~~ Mayor: I
C!tY Clerk: -- City Mgr: I
City Treas: City Atty: J
rL . IM_. . Oept Heads:
7Ff"-L'1IMWI~
~. { OF V/HEA T E;~;~~
}"1'i Cl i O;'-F\!"~
.' I
. ~~
. c; t,! ~
"'=i
._---,-.~---,-
~-"" .....,
--j
PLEASE APPLY ONLY FOR ONE BOARD OR
COMMISSION
APPLICATION FOR APPOINTMENT TO THE:
Cultural Commission
(BOARD/COMMISSION/COMMITTEE)
DATE: 07/31/07
DISTRICT IV
HOW LONG HAVE YOU BEEN A RESIDENT OF WHEAT RIDGE? 7Yrs.
ARE YOU A REGISTERED VOTER? Yes
WHY ARE YOU SEEKING THIS APPOINTMENT? To aive back to my community,
proaden my outlook, and contribute bv helDina to brina fresh, excitina eXDeriences
to the residents of Wheat Ridae.
DO YOU HAVE EXPERIENCE IN THIS AREA? I was an art maior in Colleae. I make my
Iivina artistically. I have a broad ranae of interests and eXDeriences that I believe will
be valuable to the stated commission aoals.
HAVE YOU EVER SERVED, OR ARE YOU CURRENTLY ON A
BOARD/COMMISSION/COMMITTEE AND IF SO, WHICH ONE? HOW LONG? No
ARE THERE ANY CONFLICTS WHICH WOULD INTERFERE WITH REGULAR
ATTENDANCE OR DUTIES? I can think of none. kids "re arown. I'm self emDloved!
occasionallv have to ao out of town. butcatl1ll uall Dlan around
1-
SIGNATURE
--
PLEASE PRINT OR TYPE NAME: Scott Anders n
ADDRESS: 3990 IndeDendence Ct. Wheat Ridae 80033
HOME PHONE: 720 898-1922
BUSINESS PHONE:303 845"()889 (celn
E-MAIL ADDRESS:artv12@comcast.net
APPLICATION WILL BE KEPT ON FILE FOR ONE YEAR
AI I ACHMENT 1