HomeMy WebLinkAbout10/22/2007
6:30 p.m. Pre-Meeting
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CITY COUNCIL MEETING
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
October 22. 2007
7:00 p.m.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES OF October 8.2007
PROCLAMATIONS AND CEREMONIES
Mrs. Wheat Ridge Presentation
Carnation FestivalPresentation
CITIZENS' RIGHT TO SPEAK
1. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of
3 Minutes and sign the Public Comment Roster.
2. Citizens who wish to speak on Agenda Items, please sign the GENERAL
AGENDA ROSTER or appropriate PUBLIC HEARING ROSTEI1 before the item is
called to be heard.
APPROVAL OF AGENDA
Item 1.
CONSENT AGENDA
A. Approval of 2007 Miscellaneous Drainage Improvement Project.
B. Approval of Professional Services Contract with Code Consultants
International for on-Call Building Inspection Services.
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
Item 2.
COUNCIL BILL 26-2007 - AN ORDINANCE AMENDING CHAPTER 22,
SUBSECTION 22-58(A)(2) OF THE WHEAT RIDGE CODE OF LAWS
CONCERNING DIRECT SALES TO CHARITABLE ORGANIZATIONS.
CITY COUNCIL AGENDA: October 22, 2007
Page -2-
COUNCIL BILL 25-2007 - AN ORDINANCE DIRECTING DISPOSAL BY
DEMOLITION OF A CITY-OWNED BUILDING LOCATED AT 2760/2770
CHASE STREET, WHEAT RIDGE, COLORADO.
(ACTION ONLY - CONTINUED FROM OCTOBER 8TH MEETING)
DECISIONS. RESOLUTIONS. AND MOTIONS
Item 3.
Item 4.
Item 5.
Item 6.
RESOLUTION 42-2007 - A RESOLUTION REPEALING AND
REENACTING THE CITY BUDGET AND APPROPRIATING SUMS OF
MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES IN
THE AMOUNTS SPECIFIED FOR THE CITY OF WHEAT RIDGE,
COLORADO FOR THE 2008 BUDGET YEAR.
RESOLUTION 43-2007 - A RESOLUTION AMENDING THE FISCAL
YEAR 2007 GENERAL FUND BUDGET TO REFLECT THE APPROVAL
OF A SUPPLEMENTAL BUDGET APPROPRIATION TO PROVIDE
BENEFITS TO ELECTED OFFICIALS WITH TERMS OF OFFICE
COMMENCING ON AND AFTER THE NOVEMBER 6, 2007 REGULAR
MUNICIPAL ELECTION IN THE AMOUNT OF $8,428.
RESOLUTION 44-2007 - A RESOLUTION.APPROVING AN
AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT
BETWEEN THE CITY OF WHEAT RIDGE AND THE WHEAT RIDGE
URBAN RENEWAL AUTHORITY.
EXECUTIVE SESSION
CIty Manager Evaluation
CITY MANAGER'S MATTERS
CITY ATTORNEY'S MATTERS
ELECTED OFFICIALS' MAnERS
ADJOURNMENT
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CITY OF WHEAT RIDGE, COLORADO
October 8. 2007
Mayor DiTullio called the Regular City Council Meeting to order at 7:00 p.m. Council Members
present: Karen Berry, Dean Gokey, Lena Rotola, Wanda Sang, Larry Schulz, Mike Stites, and
Terry Womble. Karen Adams was absent. Also present: City Clerk, Michael Snow; Deputy
City Manager, Patrick Goff; City Attorney, Gerald Dahl; Director of Community Development,
Kenneth Johnstone; Director of Public Works, Tim Paranto; Director of Parks and Recreation,
Joyce Manwaring; staff; and interested citizens.
APPROVAL OF MINUTES OF SeDtember 24.2007
Motion by Mr. Gokey to approve the Minutes of September 24, 2007; seconded by Mrs. Sang
and Mr. Schulz; carried 7-0.
CITIZENS' RIGHT TO SPEAK
No citizens were present to speak.
APPROVAL OF AGENDA
Item 1. CONSENT AGENDA
A. RESOLUTION 39-2007 - RESOLUTION CLOSING THE SENIOR CENTER
FUND.
B. RESOLUTION 40-2007 - RESOLUTION AUTHORIZING THE MAYOR TO
APPOINT ONE COUNCIL MEMBER AS AN EX OFFICIO, NON-VOTING
MEMBER TO THE WHEAT RIDGE 2020 BOARD.
C. RESOLUTION 41-2007 - RESOLUTION ADOPTING THE CITY OF WHEAT
RIDGE INVESTMENT POLICY.
Consent Agenda was introduced and read by Mr. Stites.
Mr. Gokey asked to pull Item A from the Consent Agenda.
Motion, by Mr. Stites for approval of Consent Agenda Items B & C; seconded by Mrs.
Sang; carried 7-0.
Motion by Mr. Gokey to approve Resolution 39-2007 - A Resolution Closing the Senior
Center Fund effective December 31, 2007 and Transferring any remaining fund balance
to the Wheat Ridge Foundation; seconded by Mr. Schulz; carried 7-0.
CITY COUNCIL MINUTES: October 8,2007
Page -2-
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
Item 2.
Public Hearing on the Proposed 2008 Budget.
Mayor DiTullio opened the public hearing.
Mr. Snow read into the record a letter drafted by Council Member Berry and Mayor
DiTullio and sent to Wheat Ridge City Management, Wheat Ridge 2020 and Urban
Drainage and Flood Control (letter included in this packet).
Mr. Goff provided a presentation outlining and summarizing the 2008 Proposed Budget
(included in this packet).
Louise Turner spoke on matters of the Budget. Her comments included: she is
concerned that no mention was made in the Budget that Wheat Ridge intends to "turn
Green"; Mrs. Turner recommends that the City appropriate funds to modernize the
City's Green policies; no additional Open Space acquisition or improvement funds were
proposed; The City's Administration staffing is way too high at 19.25 full-time employees
and needs to be examined and cut back; it's recommended Council eliminate the
Comprehensive Plan consultant funds and that Council seriously examine whether the
amount of funds given to Wheat Ridge 2020 is necessary given what benefit is coming
from it; it's recommended Wheat Ridge put all Capital Improvement Projects on hold
and instead look at what citizens want, not what City Administration wants; get rid of
Urban Renewal for lack of any accomplishments or benefits to the City in the seven
years of its existence; the new market branding and logo campaign is wasteful and
irresponsible in the management of the City's funds and should be reverted to a plan for
use only for marketing and not to replace all the places the current City Seal is shown
and published; she recommends Council preserve the City's current Seal, which is well-
known and well-liked.
Mayor DiTullio called for a break at 7:55pm to address audio/visual technical difficulties;
reconvening at 8:04pm.
Mayor DiTullio closed the public hearing.
Motion by Council Member Berry to direct the City Manager's Office to draft a letter of
intent to Urban Drainage and Flood Control indicating the City's intent to allocate
matching funds of up to $600,000 for land acquisition for regional drainage projects.
I further move that the City Manager's Office bring forth a budget amendment for the
matching funds from the unallocated reserve once a final dollar amount has been
agreed upon by the City and Urban Drainage.
Seconded by Mrs. Rotola; carried 7-0.
Motion by Mr. Gokey to provide in the Budget $75,000 from the General Fund or CDBG
money for acquiring matching funds from Jefferson County Housing Authority for
restoration of Wheat Ridge senior homes; seconded by Mrs. Sang.
CITY COUNCIL MINUTES: October 8, 2007
Page -3-
Substitute Motion by Ms. Berry to take this topic to a future Study Session to explore
and discuss how these monies are managed; seconded by Council Members Schulz
and Rotola; carried 7-0.
Motion by Mr. Gokey to amend his original motion to take discussion of this issue to the
next Study Session on October 15, 2007 in order to consider a possible amendment to
the Budget at the October 22,2007 meeting; seconded by Mrs. Sang; carried 7-0.
Original Motion by Mr. Gokey as amended carried 7-0.
Item 3.
COUNCIL BILL 24-2007 - AN ORDINANCE AMENDING ARTICLE II OF
CHAPTER 25 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING
URBAN RENEWAL.
Mayor DiTullio opened the public hearing.
Council Bill 24-2007 was introduced on second reading by Council Member Berry. City
Clerk Michael Snow assigned Ordinance No. 1403.
Mayor DiTullio closed the public hearing.
Motion by Council Member Berry to approve Council Bill 25-2007 (Ordinance 1403) on
second reading and that it take effect 15 days after final publication, with the following
amendment:
Section 25-24, second sentence, to read: The at-large members may include one (1)
ELECTED CITY OFFICIAL (EXCLUDING THE MAYOR), ANDIOR ONE (1) NON-
RESIDENT INDIVIDUAL WHO OWNS, Insert 'HAS AN INTEREST IN OR IS A
CORPORA TE OFFICER OF' A LICENSED BUSINESS IN GOOD STANDING
LOCATED WITHIN THE CITY.;
Seconded by Mr. Schulz; carried 7-0.
CITY COUNCIL MINUTES: October 8,2007
Page -4-
Item 4.
COUNCIL BILL 25-2007 - AN ORDINANCE DIRECTING DISPOSAL BY
DEMOLITION OF A CITY-OWNED BUILDING LOCATED AT 2760/2770
CHASE STREET, WHEAT RIDGE, COLORADO.
Mayor DiTullio opened the public hearing.
Council Bill 25-2007 was introduced on second reading by Council Member Berry.
City Clerk Michael Snow assigned Ordinance No. 1404.
Mrs. Manwaring presented the Staff report.
Mayor DiTullio closed the public hearing.
Motion by Ms. Berry to postpone this item to the next regular meeting on October 22,
2007, for action only; seconded by Council Members Womble and Rotola; carried 6-1
with Mr. Gokey voting No.
ORDINANCES ON FIRST READING
Item 5.
COUNCIL BILL 26-2007 - AN ORDINANCE AMENDING CHAPTER 22,
SUBSECTION 22-58(a)(2) OF THE WHEAT RIDGE CODE OF LAWS
CONCERNING DIRECT SALES TO CHARITABLE ORGANIZATIONS.
Council Bill 26-2007 was introduced on first reading by Mrs. Sang.
Motion by Mrs. Sang to approve Council Bill 26-2007 on first reading, order it published,
public hearing set for Monday, October 22,2007 at 7:00 p.m. in the City Council
Chambers, and that it take effect 15 days after final publication; seconded by Mr.
Womble; carried 7-0.
CITY COUNCIL MINUTES: October 8, 2007
Page -5-
ELECTED OFFICIALS' MATTERS
Mr. Snow reminded citizens that the deadline to register to vote in the upcoming
election is October 9,2007. Registration forms must be received by the Jefferson
County Clerk's Election Office by 5:00pm. The Wheat Ridge City Clerk's office has
registration forms and will accept and deliver registration forms to the Jefferson County
Office. Mr. Snow also informed electors that the registration status of voters who did
not vote in the General Election in 2006 have been made "inactive". "Inactive" voters
will not automatically receive a ballot for this upcoming election unless a Request for
Mail-in Ballot form is submitted to the Jefferson County Election Office by October 30,
2007.
Mr. Stites reminded citizens to "find it and buy it in Wheat Ridge".
Mr. Womble reminded citizens to register to vote by tomorrow and emphasized the
importance of voting. Further, Mr. Womble mentioned, in response to accusations in a
recent newsprint article, that he'd had a conversation with Council District I candidate,
George Pond, in which Mr. Pond stated he's "in this race to win it".
Meeting adjourned at 8:47p.m.
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Michael Snow, City Clerk
APPROVED BY CITY COUNCIL ON OCTOBER 22, 2007 BY A VOTE OF _ to _
Mike Stites, Mayor pro tem
The preceding Minutes were prepared according to ~47 of Robert's Rules of Order, Le.
they contain a record of what was done at the meeting, not what was said by the
members. Recordings and DVD's of the meetings are available for listening or viewing
in the City Clerk's Office, as well as copies of Ordinances and Resolutions.
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ITEM NO:
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REQUEST FOR CITY COUNCIL ACTION
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COUNCIL MEETING DATE:
October 22, 2007
TITLE:
A WARD ITB-07-46 2007 MISCELLANEOUS DRAINAGE
IMPROVEMENT PROJECT REBID IN THE AMOUNT OF
$227,880.40
o PUBLIC HEARING
~ BIDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:
o ORDINANCES FOR 2ND READING
)
Quasi-Judicial:
o
Yes
~
No
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Director of Public weJU
City~'\
!'XECUTIVE SUMMARY:
The 2007 Miscellaneous Drainage Improvement Project consists of irrigation culvert crossing
replacements on 50th at Kipling Street and on Harlan Street at the Rocky Mountain Ditch. This is the
first phase of the City's program to replace or repair various culverts carrying irrigation ditch water
under the City streets. In addition, sidewalks will be constructed over the ditch on Harlan Street to
provide safe pedestrian passage.
On October 2, 2007, two (2) bids were received. All bids met the initial bid requirements. References
and experience were evaluated and approved by the Public Works Department. Staff recommends
award of the base project to the lowest responsive and responsible bidder, 53 Corporation, LLC in the
bid amount of$207, 164.00. Staff also requests approval of a standard 10% contingency reserve, which
would encumber a total of $227,880.40 for this project.
COMMISSIONIBOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
The 2007 Miscellaneous Drainage Improvement Project was originally advertised in August, with all
bids being rejected because they exceeded the budget. The second project package for the 2007
Miscellaneous Drainage Improvement Project, #D-O 1-07 was advertised in September and bids were
opened on October 2,2007. Two (2) bids were received, The bids were comprised of two parts; Base
Bid and Alternate Bid 1. The Base Bid provides for irrigation culvert crossing replacements on 50th at
Kipling Street and on Harlan Street at the Rocky Mountain Ditch. Alternate I provided for storm
sewer installation at the east parking lot of City Hall. The base bids were $207,164.00 and
$252,391.40 and Alternate Bid 1 was $126,381.00 and $181,766.00 respectively. The Engineer's
Estimate for the base bid and alternate 1 were $164,874.88 and $104,185.96 respectively.
While the bid results still exceed the Engineer's Estimate, Staff finds that the base project bids are
acceptable in light of the construction timeline requirements and earlier bid results. Staff recommends
that Bid Alternate I not be exercised and the work included in a 2008 construction project.
ALTERNATIVES CONSIDERED:
No award and 2007 Miscellaneous Drainage Improvement Project will not be accomplished,
,FINANCIAL IMPACT:
Funding for this program has been approved in the 2007 Capital Investment Program budget as the
Minor Street Improvement Projects line item in the amount of $385,000.00 and the Miscellaneous
Drainage Improvements Projects line item in the amount of$115,000.00. Minor Street Improvements
Project funds will be transferred to the Miscellaneous Drainage Improvement Project account to fund
the culvert crossing replacement and sidewalk installation at Harlan Street.
RECOMMENDED MOTION:
"I move to award ITB-07-46, 2007 Miscellaneous Drainage Improvement Project Rebid, to 53
Corporation, LLC of Castle Rock, Colorado in the amount of$207,164.00.
I further move that a contingency amount of $20,716.40 be approved.
I further move that the Director of Public Works be authorized to issue change orders up to a total
contract and contingency amount of$227,880.40.
or,
I move to deny award ofITB-07 -46, 2007 Miscellaneous Drainage Improvement Project Rebid for the
following reason(s)
Report Initiated by:
Report Prepared by:
Reviewed by:
Steve Nguyen, Engineering Manager
Tim Paranto, Director of Public Works
Linda Trimble, Purchasing Agent
Attachments:
1. 2007 Capital Investment Program Description
2. Project Location Map
3. Bid Tabulation Sheet
Capital Investment Program
DPWDRAINAGE
1.
Miscellaneous Drainage I~p'v .ements Projects
2007 Budget: $115,000
Description: Repair or replace various culverts carrying irrigation ditch water under City
streets. Following the development of an inventory and inspection of ditch crossings a priority
list will be developed.
Justification: The City is responsible for maintaining the integrity of culverts used to trarisport
irrigation ditch water under streets. Historically, repairs have been made after pipelines have
failed. Periodic inspections of many of these old culverts indicate failure may occur at any
time. Emergency repairs are more costly and disruptive than scheduled repair or replacement.
DPW STREETS
1.
Minor Street Improvement Projects
2007 Budget: $385,000
Description: This budget line item reserves fimds for construction of sidewalks over the
Rocky Mountain Ditch at Harlan Street, along with reconstruction of33,d Avenue between
Fenton Street and Depew Street.
, Justification: The existing wooden footbridge over tl}e Rocky Mountain Ditch at Harlan Street
is unsafe and has been closed. 33,d Avenue, from Fenton Street to Depew Street is seriously
deteriorated because of poor stormwater drainage and warrants construction of curb and iotal
. pavement reconstruction.
2.
32ndAvenue and Youngfield Streethnprovements
2007 Budget: $2,000,000
Description: Participate in the widening of32nd Avenue and Youngfield Street as outlined in the
I-70/32nd Avenue Interchange EnvironmentalAssessment.
Justification: The transportation improvements identified in the EnvironmentalA."",,~ent are
required to service the traffic generated from the new Cabela's Shopping Center.
3.
Hotel/Motel District Pedestrian Improvements
2007 Budget: $200,000
Description: Construction of City monument entry signs and landscaping at the off-ramps atthe
I-70lKipling Interchange will be accomplished.
Justification: App'vp' ;ate identification of entry to Wheat Ridge at a major gateway to City and its
Hotel/Motel district is "'".u"u~.
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ATTACHMENT 1
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CITY OF WHEAT RIDGE
2007 MISCELLANEOUS DRAINAGE
IMPROVEMENTS PROJECT
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ATTACHMENT 2
CITY OF WHEAT RIDGE
BID TABULATION
PROJECT: 2007 Mise DRAINAGE IMPROVEMENTS REBID
VENDOR
lOCATION
'DESCRIPTION -GOOl'l::nSt:i<1/10ES
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Yes Yes
Yes Yt5
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SIGNATURE PAGE
LIST OF SUBCONTRACTORS
NON-COllUSION AFFIDAVIT
CONTRACTOR QUALIFICATION
IllEGAL ALIEN FORM
BID BOND 1 SECURITY
ACCEPTS VISA
ADDENDUM #1
BASE BID
Bid AHtH1ttk"# I
J:UTB.07-46 Bid Tab Sheet.doc
BID/PROPOSAL NO.
ITB"()7-46
BID DUE DATElTIME
10/02107 by 2:00 pm
REQUESTING OEPl./DIVlSION
PUBLIC WORKS
.
' OPENED BY --.'Y1
Linda Trimble, Purchasing Agelll7'" I "
WITNESSED BY /~
Ann Woosley, Purchasing Assistant I
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ITEM NO: II .13.
REQUEST FOR CITY COUNCIL ACTION
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COUNCIL MEETING DATE:
October 22, 2007
TITLE:
APPROVAL OF RFP-07-42 ON-CALL BUILDING INSPECTION
SERVICES
D PUBLIC HEARING
C8J BIDSIMOTIONS
D RESOLUTIONS
D ORDINANCES FOR 1ST READING (Date:
D ORDINANCES FOR 2ND READING
)
Quasi-Judicial: D
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"(\'-A\l rn,J~
f Director of ~om&uility DeveiilPment
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No
City~~
EXECUTIVE SUMMARY:
The need for on-call building inspection services is primarily to provide services when staff is not
available such as during vacation periods, sick days and to assist with overload periods. On September
18,2007, four (4) new proposals were received. All proposals met the initial bid requirements.
Interviews and reference checks were conducted. The number one ranked firm was Code Consultants
International, Inc. of Littleton Colorado, based on their varied rate structure, with a base proposal rate
of $75.00 per hour, availability, qualifications and experience, references and previous work with
other agencies. Staff recommends approval of the contract to Code Consultants International, Inc. of
Littleton, Colorado to provide building inspection services on an on-call, as needed basis. Agreement
is a term contract with renewal options at the discretion of the City.
COMMISSIONIBOARD RECOMMENDATION:
N/A
STATEMENT OF THE ISSUES:
Four (4) proposals for On-Call Building Inspection Services, RFP-07-42, were received on September
18, 2007. The initial proposals contained varied rate structures ranging from $65 to $100 per hour.
Staff's estimate of the work to be performed is $25,000. The lowest proposal was from SafeBuilt
Colorado of Windsor, Colorado with a base rate of $65 per hour. Staff conducted interviews on
October 4, 2007 with two (2) bidders. Based upon the quantitative results of these interviews and
proposed rate structures, a consensus was reached by Staff to recommend award to Code Consultants
International, Inc. The 2007 budget includes funding for contract services for on-call building
inspections.
ALTERNATIVES CONSIDERED:
No approval and the On-Call Building Inspection Services contract will not be awarded.
FINANCIAL IMPACT:
The funds for the On-call Building Inspection Services Proposal are budgeted in the 2007 Building
Inspection budget and are estimated at $25,000.
RECOMMENDED MOTION:
"I move to approve RFP-07-42, On-Call Building Inspection Services to Code Consultants
International, Inc, in accordance with the rate structure stipulated in their proposal, with a base rate of
$75 per hour. Agreement may be renewed without further Council approval pending the pricing
remains the same."
or:
"I move to postpone indefinitely approval of RFP-07-42, On-Call Building Inspection Services to
Code Consultants International, Inc., Littleton, Colorado for the following reason(s)
"
Initiated by:
Report Prepared by:
Reviewed by:
John Schmnacher, Chief Building Official
John Schumacher, Chief Building Official
Ken Johnstone, Director of Community Development
Linda Trimble, Purchasing Agent
Attachments:
1. Bid Tab Sheet
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CITY OF WHEAT RIDGE
BID TABULATION
PROJECT: BUILDING INSPECTION SERVICES
VENDOR
LOCATION
DESCRIPliI0N',::GOODS I SERVICES
SIGNATURE PAGE
ACCEPTS VISA
QUALIFICATIONS I EXPERIENCE
CURRENT WORKLOAD
FEE SCHEDULE
J:\RFP-07-42 Bid Tab Sheet,doc
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BIDfPROPOSAL NO,
RFP-07-42
"Bfo DUE DAf'emME
09/20/07 by 4:00 pm
REQUESTING DEPT JDIVISION
COMMUNITY DEVELOPMENT
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OPENED BY . J~
Linda Trimble, Purchasing Agerw-
WITNESSED BY ~
Ann Woosley, Purchasing Assistant
PAGE--1--- OF _1_
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ITEM NO:
Q...
REQUEST FOR CITY COUNCIL ACTION
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COUNCIL MEETING DATE:
October 22, 2007
TITLE:
COUNCIL BILL 26-2007: AN ORDINANCE AMENDING
CHAPTER 22, SUBSECTION 22-58(a)(2) OF HiE WHEAT
RIDGE CODE OF LAWS CONCERNING DIRECT SALES TO
CHARITABLE ORGANIZATIONS
o PUBLIC HEARING
D BIDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date: October 8, 2007)
IZI ORDINANCES FOR 2ND READING
Quasi-Judicial:
o
Yes
IZI
No
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City Attorney
CityM~
)!:XECUTIVE SUMMARY:
This ordinance amends Subsection 22-58(a)(2) of the Wheat Ridge Code of Laws (the "Code")
concerning direct sales to charitable organizations.
~TATEMENT OF THE ISSUES:
Pursuant to Chapter 11 of the Code, all charitable organizations seeking exemption from the City's
taxes, must first apply for an exempt institution license. Without obtaining an exempt institution
license, charitable organizations are subject to the City's sales tax. Section 22-58 of Chapter 22
concerns exempt sales. Specifically, subsection 22-58(a)(2) concerns a sales tax exemption for
direct sales to charitable organizations, however it does not reference the licensing requirements in
Chapter 11. Without a reference to the licensing requirements in Chapter 11, Subsection 22-
58(a)(2) is ambiguous and potentially unenforceable against un-licensed charitable organizations.
This ordinance amends Subsection 22-58(a)(2) to clarify that charitable organizations must acquire
an exempt institution license, pursuant to Chapter 11 before qualifying for a sales tax exemption,
COMMISSIONIBOARD RECOMMENDATIOl';:
NfA
ALTERNATI~S CONSIDERED:
NfA
FINANCIAL IMPACT:
NfA
RECOMMENDED MOTION:
"1 move to approve Council Bill 26-2007: An Ordinance Amending Chapter 22, Subsection 22-
58(A)(2) Of The Wheat Ridge Code Of Laws Concerning Direct Sales To Charitable Organizations
on second reading, and that it take effect 15 days after fmal publication."
Of,
"1 move to table indefinitely Council Bill 26-2007: An Ordinance Amending Chapter 22,
Subsection 22-58(A)(2) Of The Wheat Ridge Code Of Laws Concerning Direct Sales To Charitable
Organizations for the following reason(s) :"
Report Prepared by: Gerald Dahl, City Attorney (303) 493-6670
Reviewed by: Patrick Goff, Deputy City Manager
Attachments:
1. Council Bill 26-2007
CITY OF WHEAT RIDGE, COLORADO
INTRODUCED BY COUNCIL MEMBER SANG
Council Bill No. 26
Ordinance No.
Series of 2007
TITLE: AN ORDINANCE AMENDING CHAPTER 22, SUBSECTION
22-58(a)(2) OF THE WHEAT RIDGE CODE OF LAWS
CONCERNING DIRECT SALES TO CHARITABLE
ORGANIZATIONS
WHEREAS, the City of Wheat Ridge ("City") conducts audits of businesses
operating within the City pursuant to Chapter 22 of the Wheat Ridge Code of Laws
("Code") in order to ensure businesses are remitting correct tax to the City; and
WHEREAS, Subsection 22-58(a)(2) of Chapter 22 of the Code is ambiguous with
respect to the licensing requirements otherwise imposed by Chapter 11 of the Code;
and
WHEREAS, amending Subsection 22-58(a)(2) to incorporate a reference to
Chapter 11 of the Code will aid the City in auditing businesses making direct sales to
charitable organizations and will also serve to better inform taxpayers of the licensing
requirements of Chapter 11; and
WHEREAS, the City Council believes it to be in the best interest of the City to
amend Chapter 22, Subsection 22-58(a)(2) of the Code to make clear that in order to
qualify for the sales tax exemption of Chapter 22, charitable organizations must have
obtained an exempt institution license under Chapter 11.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WHEAT RIDGE, COLORADO:
Section 1. Subsection 22-58(a)(2) of Chapter 22 of the Wheat Ridge Code of Laws is
hereby amended to read:
Sec. 22-58. Exempt sales.
(a) Enumeration of exempt items of sales and service. There shall be exempt from
taxation under the provisions of this chapter the following:
(2) All direct sales to, but not sal~s by, charitable organizations, as defined in section
22-21, in the conduct of their regular religious, charitable, and eleemosynary functions
and activities PROVIDED THAT THE CHARITABLE ORGANIZATION HAS OBTAINED
AN EXEMPT INSTITUTION LICENSE PURSUANT TO CHAPTER 11 ARTICLE I;
provided FURTHER, however, that building materials and supplies shall be subject to
ATIACHMENT 1
use tax as provided in section 22-68 hereof. Any exempt organization which makes
sales of tangible personal property to the public and which otherwise meets the
definition of a retailer in section 22-21 must have a sales tax license and collect and
remit tax in the same manner as any other retailer. The fact that the merchandise sold
may have been acquired by gift or donation, or that the proceeds are to be used for
charitable purposes, does not make the sales exempt from tax.
Section 2. Severabilitv. If any section, subsection or clause of this Ordinance shall be
deemed to be unconstitutional or otherwise invalid, the validity of the remaining
sections, subsections and clauses shall not be affected thereby.
Section 3. Effective Date, This Ordinance shall take effect fifteen (15) days after final
publication, as provided by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of 7 to
n on this 8th day of October, 2007, ordered published in full in a newspaper of
general circulation in the City of Wheat Ridge and Public Hearing and consideration on
final passage set for October 22, 2007, at 7:00 o'clock p.m., in the Council Chambers,
7500 West 29th Avenue, Wheat Ridge, Colorado.
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by
a vote of to , this day of ,2007.
SIGNED by the Mayor on this
day of
,2007.
Jerry DiTullio, Mayor
ATTEST:
Michael Snow, City Clerk
Approved As To Form
Gerald E. Dahl, City Attorney
First Publication: October 11, 2007
Second Publication:
Wheat Ridge Transcript
Effective Date:
ITEM NO: :3 I
REQUEST FOR CITY COUNCIL ACTION
~$'
'-;~
I III WI
COUNCIL MEETING DATE:
October 22, 2007
TITLE:
COUNCIL BILL 25-2007: AN ORDINANCE DIRECTING
DISPOSAL BY DEMOLITION OF A CITY-OWNED BUILDING
LOCATED AT 2760/2770 CHASE STREET, WHEAT RIDGE,
COLORADO
o PUBLIC HEARING
o BIDS/MOTIONS
o RESOLUTIONS
o ORDINANCES FOR I ST READING (Date: Seotember 24.2007)
r8J ORDINANCES FOR 2ND READING (Action Only)
Quasi-Judicial:
o
Yes
r8J
No
./Or t
C:Af-11t ~ '/ l)/L-u L.(///~~
~" ks!md Recreation Director
f : ,
! '
XECUTIVE SUMMARY:
A public hearing on Council Bi1125-2007 was held at the October 8, 2007 City Council meeting. The
public hearing was closed and a motion to continue this item for action only until the October 22,2007
meeting was approved.
GL~.. "ct
City ManageK CJ
When the City of Wheat Ridge acquired the Richards Hart Estate property in 1976 with Open Space
Funds, the duplex located at 2760/2770 was included in the acquisition. This structure was the
original carriage house for the estate. In 2002 the management of the property was transferred to the
Wheat Ridge Housing Authority. The City retained ownership of the duplex due to the required
policies for use of Open Space Funds when park property is acquired.
On September 6, 2007, an inspection of the property located at 2760/2770 Chase Street was conducted
to assess the condition of the structure and the extent of the repairs required for the structure to meet
applicable codes and standards for residential structures within the City of Wheat Ridge. It was found
that there are numerous improvements and repairs required to meet code and residential housing
standards.
Staff recommends demolishing the structure due to the costs of the ongoing maintenance and repairs
to the structure and the assessment conclusions.
The lot where the duplex is located would be returned to park land or usage associated with the
Richards Hart Estate.
COMMISSIONIBOARD RECOMMENDATION:
The Chairperson of the Wheat Ridge Housing Authority agrees with the demolition recommendation.
STATEMENT OF THE ISSUES:
The structure is a two-story duplex, with a two-story unit at 2770 Chase Street, and a single level unit
at 2760 Chase Street. The exterior of the entire structure and the interior of the unit at 2760 Chase
Street was the subject of the inspection.
The structure is in need of general repair and maintenance, including windows, drainage adjustment,
landscaping, interior paint, furnace and duct cleaning, plumbing fixture replacement and possible
repair of structural deterioration.
The estimated cost of repairs for the listed items is $15,185.00, plus minor asbestos abatement costs.
The potential for additional costs associated with the listed items for additional asbestos abatement,
roof sheathing replacement, mold investigation and/or treatment, and other items indeterminable at
this time is substantial, and could likely increase the total cost of repairs to over $25,000.00. Inclusion
of the cost of the general maintenance and repair items to bring the property into reasonable
compliance with current standards in the total cost could raise this figure to well over $40,000.00. The
possibility of additional repair is likely, but cannot be determined until the listed work is begun,
creating a scenario in which unspecified change orders are likely.
ALTERNATIVES CONSIDERED:
To not demolish the structure.
FINANCIAL IMPACT:
The cost of demolition and asbestos removal has not been determined. Asbestos testing and
specifications for demolition costs will need to be solicited to identify costs. Further council action
will be required to approve supplemental funding for the demolition costs.
RECOMMENDED MOTION:
"I move to approve Council Bill 25-2007 : An Ordinance Directing Disposal by Demolition of a City-
Owned Building Located at 2760/2770 Chase Street, Wheat Ridge, Colorado on second reading, and
that it take effect upon adoption."
or,
"I move to table indefmitely Council Bill 25-2007: An Ordinance Directing Disposal by Demolition
of a City-Owned Building Located at 2760/2770 Chase Street, Wheat Ridge, Colorado for the
following reason(s) "
Report Prepared by:
Reviewed by:
Joyce Manwaring, Parks and Recreation Director
Patrick Goff, Deputy City Manager
Attachments:
1. Memorandum from John Schumacher, CBO
2. Memorandum from Cheryl Brungardt, Wheat Ridge Housing Authority Chairperson
3. Council Bill 25-2007
070924 CAP demo RHE duplex.doc
From the desk of John Schumacher, CBO
Chief Building Official
Building Inspection Division
Office (303) 235-2853
Fax (303) 235-2857
On September 6, 2007, an inspection of the property located at 2760/2770 Chase Street was
conducted to assess the condition of the structure and the extent of the repairs required for the
structure to meet applicable codes and standards for residential structures within the City of Wheat
Ridge. The structure is a two-story duplex, with a two-story unit at 2770 Chase Street, and a single
level unit at 2760 Chase Street. The exterior ofthe entire structure and the interior of the unit at 2760
Chase Street was the subject ofthe inspection. The interior of 2770 Chase Street was not accessible
for the inspection. As a result ofthe inspection, the following determinations were made:
I. The existing siding is asbestos shingle siding, and is damaged in two separate areas of the
structure, comprising approximately 25 square feet of the exterior of the structure. It will be
necessary to abate the damaged siding in a manner consistent with state and federal asbestos
abatement regulations. The remaining siding would be able to be covered by application of new
siding; however the options for the type of siding that should be applied are limited by the use of
the existing asbestos shingles as a base for the new siding. Additionally, there are large gaps in
the existing asbestos shingle siding, which has allowed moisture to penetrate the sheathing
behind the siding. This moisture penetration has contributed to mild deterioration damage to the
structural components of the structure at its' base, and enclosure of this moisture and its' related
damage may serve to hasten the deterioration of the structural components. The best method of
preventing this enclosure of moisture and assessing the extent of the structural deterioration is to
remove all of the existing asbestos shingle siding, which could prove to be very costly.
2. The existing flooring is asbestos tile, and covering or abatement of these tiles is required.
3. The existing roof covering is in poor condition and requires replacement. There are
approximately 14-1/2 squares of roof covering on the structure. The existing roof sheathing is I"
board material, and will likely require some repair as a result of deterioration, and damage during
the re-roofmg process. It would also be necessary to add ventilation to the roof system during
roof replacement.
4. The bathtub has a wood sill at the window over the tub which is deteriorated and shows a
possibility of mold growth. This sill should be replaced with an appropriate moisture-resistant
material, at which time a test for the presence of mold could be made. If mold is confirmed,
treatment or abatement would be necessary.
5. The water heater for the unit at 2760 is new, and was installed on 7-7-06. There is improper
access to the water heater, insufficient combustion air, and incomplete gas shut off valves for the
water heater and the furnace. The furnace is aged, but is of adequate size. The function of the
furnace unit under demand conditions is undeterminable.
6. The electrical panel was not accessible, but the service appears to have been updated since
original construction. The electrical wiring, outlets and switches were acceptable at the time of
installation, and continued use is permissible, but the system is outdated, there are no GFCI
outlets in the wet areas. and the potential for malfunction and the need for repair or replacement
in the near future are likely.
Without access to the adjoining unit, an accurate assessment is impossible, but it is reasonable to
assume that the conditions that exist in 2760 Chase Street also exist in 2770 Chase Street. The
ATTACHMENT 1
I
structure is in need of general repair and maintenance, including windows, drainage adjustment,
landscaping, interior paint, furnace and duct cleaning, plumbing fixture replacement and possible
repair of structural deterioration.
The estimated cost of repairs for the listed items is $15,185.00, plus minor asbestos abatement costs.
The potential for additional costs associated with the listed items for additional asbestos abatement,
roof sheathing replacement, mold investigation and/or treatment, and other items indeterminable at
this time is substantial, and could likely increase the total cost of repairs to over $25,000.00.
Inclusion of the cost of the general maintenance and repair items to bring the property into
reasonable compliance with current standards in the total cost could raise this figure to well over
$40,000.00. The possibility of additional repair is likely, but cannot be determined until the listed
work is begun, creating a scenario in which unspecified change orders are likely.
2
From: cheryl@thankem.com[mailto:chervl(@thankem.coml
Sent: Tuesday, September 18, 2007 7:52 PM
To: Jerry DiTullio
Cc: Randy Young
Subject: 2760-2770 Chase Street (Hart Estate)
I would concur with the inspector's findings. To put money into a building that has so
many unsafe conditions does not meet our need of bringing housing up to speed in this
situation. If it would truly be a jewel on the block, it would be different, however, it
won't be and I would rather see us put that amount of money into a project that would get
a return and or significantly make a difference. Perhaps the renter can be referred to
Jeffco Housing Authority for a subsidized unit.
Thanks to City Council for putting this matter on the docket.
Cheryl Brungardt, WRHA Chair
A I I ACHMENT 2
CITY OF WHEAT RIDGE, COLORADO
INTRODUCED BY COUNCIL MEMBER BERRY
Council Bill No. 25
Ordinance No.
Series of 2007
TITLE: AN ORDINANCE DIRECTING DISPOSAL BY DEMOLITION OF
A CITY-OWNED BUILDING LOCATED AT 2760/2770
CHASE STREET, WHEAT RIDGE, COLORADO
WHEREAS, the City owns property at 2760/2770 Chase Street within the
City, which property includes an existing duplex residential building; and
WHEREAS, the City Council has determined that the costs to repair the
building to meet existing code standards exceed the value to the City of retaining
the building; and
WHEREAS, Section 16.5 of the Charter authorizes disposal of City-owned
buildings and real property by ordinance approved by three-fourths of the entire
City Council; and
WHEREAS, the Council wishes to dispose of the referenced building by
demolition.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEA T RIDGE,
COLORADO:
Section 1. Buildina ordered demolished.
The City-owned building located at 2760/2770 Chase Street is hereby
ordered demolished. The City Manager is authorized and directed to cause such
demolition and, if required, environmental assessment and remediation, to take
place.
Section 2. Safetv Clause. The City Council hereby finds, determines, and
declares that this Ordinance is promulgated under the general police power of the
City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of
the public and that this Ordinance is necessary for the preservation of health and
safety and for the protection of public convenience and welfare. The City Council
further determines that the Ordinance bears a rational relation to the proper
legislative object sought to be attained.
CNB\53027\413543 1
ATTACHMENT 3
Section 3. Severabilitv: ConflictinQ Ordinances Reoealed. If any section,
subsection or clause of this ordinance shall be deemed to be unconstitutional or
otherwise invalid, the validity of the remaining sections, subsections and clauses
shall not be affected thereby. All other ordinances or parts of ordinances in
conflict with the provisions of this ordinance are hereby repealed.
Section 4. Effective Date. This Ordinance shall take effect upon adoption,
as permitted by Section 5.11 of the Charter.
INTRODUCED, READ, AND ADOPTED on first reading by a vote of 8 to 0 on
this 24th day of September, 2007, ordered published in full in a newspaper of
general circulation in the City of Wheat Ridge and Public Hearing and consideration
on final passage set for October 8, 2007, at 7:00 o'clock p.m., in the Council
Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado.
READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by
a vote of to , this day of , 2007.
SIGNED by the Mayor on this
day of
,2007.
Jerry DiTullio, Mayor
ATTEST:
Michael Snow, City Clerk
Approved As To Form
Gerald E. Dahl, City Attorney
First Publication: September 27, 2007
Second Publication:
Wheat Ridge Transcript:
Effective Date:
CNB\53027\413543
2
~~' ~H,""",,,
~ 0
- ~
U M
C'OtOR,t>..te
ITEM NO:
4-.
REQUEST FOR CITY COUNCIL ACTION
,\/1.. I <A .... I ~ '/$~'
~:f~~~:~ iJ!P M[ un
COUNCIL MEETING DATE:
October 22, 2007
TITLE:
RESOLUTION 42-2007 - A RESOLUTION REPEALING AND
REENACTING THE CITY BUDGET AND APPROPRIATING
SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING
AGENCIES IN THE AMOUNTS SPECIFIED FOR THE CITY OF
WHEAT RIDGE, COLORADO FOR THE 2008 BUDGET YEAR
o PUBLIC HEARING
o BIDS/MOTIONS
1:8:1 RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:_)
o ORDINANCES FOR 2ND READING
Quasi-Judicial:
1:8:1
No
Va
City~~
EXECUTIVE SUMMARY:
Sections 10.7 and 10.9 of the Wheat Ridge City Code require that a public hearing on the proposed
budget be held before its final adoption and that the budget be adopted by resolution on or before the
, fmal day (December 15, 2007) established by statute for the certification of the next year's tax levy to
the county. Budget meetings were held on June 25, 2007 and July 23,2007 and a Public Hearing was
held on October 8. 2007 to provide opportunities for citizens to comment on the budget. The proposed
2008 budget includes $26,725,006 in expenses in the General Fund, $4,608,628 in expenses in the
Capital Investment Program (CIP) Fund and $4,025,686 in expenses in Special Revenue Funds for a
total budget of$35,359,320, excluding transfers.
COMMISSIONIBOARD RECOMMENDATION:
None
STATEMENT OF THE ISSUES:
Wheat Ridge's total General Fund operating budget for 2008 is $29,325,006 which includes a
$2,400,000 transfer to the CIP Fund, a $200,000 transfer to the Equipment Replacement Fund and
a $1,500,000 contribution to WR2020. The City's total 2008 operating budget, excluding transfers
and contributions, represents a 5.9% increase compared to the adjusted 2007 Budget. When you
include transfers and contributions the 2008 operating budget increases by 5.0% compared to the
adjusted 2007 Budget.
The projected 2008 General Fund ending fund balance is $4,818,591 or 16.4% of expenditures.
The total City budget for 2008, which includes the General Fund, CIP and Special Revenue Funds
is $35,359,320 excluding transfers,
WHEAT RIDGE GOALS 2013
The Mayor, City Council and staff have worked together over the last four years to develop and
update a strategic plan including a vision, plan and action agenda to defme that "desired
destination for Wheat Ridge" and to draw the "map to Wheat Ridge's destination." This budget
reflects the Mayor and Council's vision and goals by "continuing to build on its investments for
the future of the City."
The Mayor and Council identified three management priorities and three policy priorities as 2008
action items. Those priorities are:
Management Priorities:
1. Land assemblage at 44th and Wadsworth
2. Keep WR2020 moving forward
3. Move streetscape policy to policy action
Policy Priorities:
1. Neighborhood drainage
2. Create a better, more specific definition of a City Center/Town Center - facilities needs
assessment
3. 38th Ave reconstruction - Kipling to Youngfield
Most of these new action items are not directly addressed in the 2008 Adopted budget as they may
require new funding sources to complete. These items will be discussed in further detail with the
Mayor and City Council during the next year.
This budget includes, but is not limited to, the following investments that address Council's goals:
Build a Sustainable City Government
. Phase III Municipal Center HV AC ($180,000)
· Senior/Community Center HV AC ($140,500)
· Administrative Services Management Study ($25,000)
· Street Preventative Maintenance Projects ($1,390,000)
. Emergency Warning System ($124,000)
· Anderson Park Pool Renovations ($500,000)
· Park and Open Space Enhancements ($620,000)
Position the City as a Community Prepared for Growth and Opportunities
. Comprehensive Plan Consultant ($150,000)
. Implementation and staffing for GIS Program ($400,000)
. Internal Economic Development Program ($200,000)
. Funding of Wheat Ridge 2020 ($1,500,000)
. Strategic Planning Process ($11,000)
. Equipment Replacement Fund ($200,000)
Develop a Strong Partnership between City, Community and Region
. Citizen Civic Academy ($1,000)
. Carnation Festival ($40,000)
. City Calendar/Annual Report ($30,000)
. Citizen Survey ($23,000)
. Lobbying Program ($10,000)
. Channel 8 Programming Enhancements ($24,400)
. New City Web Site ($75,000)
Create a Better Quality Housing Stock
. Support of Wheat Ridge 2020 Neighborhood Initiatives ($1,500,000)
Revitalize Wheat Ridge through the Redevelopment of Major Corridors
. Public Infrastructure Improvements for Cabela's Project ($1,268,000)
. Comprehensive Plan Consultant ($150,000)
. Kipling Street Pedestrian Improvements ($400,000)
REVENUES AND EXPENDITURES
The total 2008 Budget is $35,359,320 excluding transfers of $2,400,000 and $200,000 from the
General Fund to the CIP Fund and Equipment Replacement Fund, respectively. The budget is
based on projected revenues of$32,701,096 excluding transfers. In addition, the beginning fund
balance for 2008 is projected at $10,465,487 which brings the total available funds to $43,166,583.
This will provide for a projected ending fund balance of$7,807,263. Detailed revenue and
expenditure tables are presented in the Revenue and Expenditure Summary section of this Budget.
General Fund
General Fund revenue is projected at $28,953,243 which is a 4.2% increase compared to 2007
estimated revenues. In addition, the beginning fund balance for 2008 is projected at $5,190,354
which brings the total available funds for the General Fund to $34,143,597.
General fund expenditures total $29,325,006, which includes a $2,400,000 transfer to the CIP
Fund, a $200,000 transfer to the Equipment Replacement Fund and a $1,500,000 contribution to
WR2020. General Fund expenditures, excluding transfers and contributions, represent a 5.9%
increase compared to the adjusted 2007 Budget and a 2.3% increase compared to the estimated
2007 Budget. This will provide for a projected ending fund balance of$4,818,591 or 16.4% of
expenditures.
Capital Investment Program Fund
CIP Fund revenue is projected at $2,700,000 which is a 14.8% decrease compared to the 2007
estimated revenue of$3,167,571. In addition, the beginning fund balance for 2008 is projected at
$1,926,749 which brings the total available funds for the CIP Fund to $4,626,749.
The 2008 CIP Budget includes a major street improvement project at 32nd Avenue and
Y oungfield Street. In addition, funds are budgeted for annual CIP projects including drainage and
minor street and pedestrian improvements, street light installation, neighborhood traffic
improvements, building infrastructure and parking lot improvements, new boilers for City Hall,
phase I of an emergency warning system and GIS updates. CIP expenditures total $4,608,628
which is a 17.3% decrease compared to the adjusted 2007 Budget and an 8.0% decrease compared
to the estimated 2007 Budget. This will provide for a projected ending fund balance of$18,121.
Open Space Fund
Open Space revenue is projected at $962,300 which is a 55.7% decrease compared to the 2007
estimated revenue of $2, 174,372. In addition, the beginning fund balance for 2008 is projected at
$289,891 which brings the total available funds for the Open Space Fund to $1,252,191.
Open Space projects for 2008 include open space improvements, park maintenance projects,
Anderson Park outdoor pool renovation, open space sign fabrication, Anderson Park irrigation
system, wildlife viewing platform and design of the Einarsen park site. Open Space expenditures
total $1,100,043 which is a 52.2% decrease compared to the adjusted 2007 Budget and a 51.5%
decrease compared to the estimated 2007 Budget. This will provide for a projected ending fund
balance of$152,148.
Conservation Trust Fund
Conservation Trust revenue is projected at $425,000, which is a 48.5% decrease compared to the
2007 estimated revenue of $824,749. In addition, the beginning fund balance for 2008 is projected
at $330,269 which brings the total available funds for the Conservation Trust Fund to $755,269.
Conservation Trust projects for 2008 include Baugh House improvements, Anderson Park outdoor
pool renovation and Fruitdale Park playground, Conservation Trust expenditures total $500,000
which is a 16.7% decrease compared to the adjusted 2007 Budget and a 44.5% decrease compared
to the estimated 2007 Budget. This will provide for a projected ending fund balance of $255,269.
Recreation Center Operations Fund
Recreation Center Operations revenue for 2008 is projected at $2,120,753, which is a 1.8%
decrease compared to the 2007 estimated revenue of$2,159,806. In addition, the beginning fund
balance for 2008 is projected at $2,378,627 which brings the total available funds for the
Recreation Center Operations Fund to $4,499,380.
Recreation center expenditures total $2,469,734, which is a 5.9% increase compared to the
adjusted 2007 Budget and a 11. I % increase over the estimated 2007 Budget. This will provide for
a projected ending fund balance of $2,029,646.
Miscellaneous Special Revenue Funds
Several other miscellaneous Special Revenue Funds are also included in this Budget to track
revenues and expenditures that are legally restricted for specific purposes or to simplifY the
budgeting process. Those funds include Police Investigation, Municipal Court, Richards Hart
Estate and Hotel/MoteL Detailed revenue and expenditure information for these funds can be
found in the Special Revenue Funds and the Line Item Accounts sections of the Budget.
An Equipment Replacement Fund is being proposed to start saving funds over several years for
large dollar items such as the Police Department computer aided dispatch (CAD) and record
management systems (RMS) and police radios. The 2008 General Fund Proposed budget includes
a $200,000 transfer to this fund for these long-term expenses.
The Senior Fund is proposed to close at the end of2007. Any remaining fund balance and any
future revenues raised by the Senior Center volunteer activities will be transferred to the Wheat
Ridge Foundation.
STAFFING
Personnel-related expenses account for the largest portion of the City's budget; therefore,
maintaining this investment is a high priority. Through a periodic compensation review process, a
survey of the 2007 pay scales for the City's positions was conducted for the purpose of
determining what wages are generally prevailing in similar cities within the Denver metropolitan
area.
The final analysis of the mid-year market comparison indicated the 2007 pay range minimums and
maximums for the majority of civilian positions and all sworn positions warranted adjustment in
order to remain competitive in the market. As approved by City Council, the City strives to remain
at the 70th percentile ofthe market for Law Enforcement (sworn) positions and 55th percentile for
all civilian positions. The overall increase for these market adjustments was approximately 4.0%
for civilian positions and 4.39% for law enforcement (sworn) positions. Adoption of the 2007-
2008 Compensation Plans was approved by City Council on June 25, 2007.
The 2008 Budget includes $168,999 in additional funds for employee step increases. Employees
are eligible to receive a step increase on their anniversary date if they receive at least a satisfactory
performance evaluation. A market adjustment analysis will again be conducted mid-year 2008 and
any recommendations for market adjustments will be brought to City Council for approval and
implementation on June 1, 2008.
The 2008 Compensation Plan is designed to maintain competitive relationships with the market
and provide an unbiased relationship in pay between positions and departments. You may find the
complete Compensation Plan in the "Staffing" section of the Budget.
The 2008 Budget includes a staffing level of222.880 FTE's in all funds; an increase of 0.625
FTE's compared to the 2007 Budget. Staffing levels continue to remain well below the 233.755
FTE's authorized in 2002 before the budget reduction program and elimination of positions in
2003 and 2004 due to budget constraints. An increase of 0.375 FTE's were approved by City
Council mid-year 2007 for the implementation of the Code Enforcement Administrative Hearing
process.
Each year the Management Team updates a five-year staffmg plan to manage staffing growth and
to plan for future staffing needs. The Staffing Plan is developed by evaluating several factors
including current staffing deficiencies based on current levels of service; staffing needs based on
future growth in levels of service; staffing needs associated with strategic plans, master plans, new
programs or services; and staffing needs identified in departmental organizational assessments.
Although the Staffing Plan has identified the need for additional FTE's, the 2008 Budget includes
only a proposed 0.625 increase in FTE's. Future staffing levels will be evaluated very closely with
City Council as needs arise.
BUDGET TRANSFERS
The CIP Fund will receive $2,400,000, the Equipment Replacement Fund will receive $200,000
and the General Fund will receive $500,000 in revenue in the form of transfers from other funds to
cover expenses incurred for special projects, reimbursements or operating costs. Listed below are
the funds making the transfers, the amount of the transfer and a brief justification for the transfer:
CIP Fund - transfers in:
From the General Fund - $2,400,000
Annual transfer to cover capital expenses.
Equipment Replacement Fund - transfers in:
From the General Fund - $200,000
Annual allocation for long-term equipment needs
General Fund - transfers in:
From the Open Space Fund - $200,000
From the Conservation Trust Fund - $300,000
Repayment for a 2007 loan for the Anderson Park Pool Renovation Project
ALTERNATIVES CONSIDERED:
City Council may adopt the proposed budget with amendments.
FINANCIAL IMPACT:
Total budget of $35,359,320, excluding transfers, to be appropriated to the various funds in the
attached resolution.
RECOMMENDED MOTION:
"1 move to approve Resolution No. 42-2007, A Resolution Repealing and Reenacting the City Budget
and Appropriating Sums of Money to the Various Funds and Spending Agencies in the Amounts
Specified for the City of Wheat Ridge, Colorado for the 2008 Budget Year."
or,
"I move to deny Resolution No. 42-2007, A Resolution Repealing and Reenacting the City Budget and
Appropriating Sums of Money to the Various Funds and Spending Agencies in the Amounts Specified
for the City of Wheat Ridge, Colorado for the 2008 Budget Year for the following reason(s)
"
Report Prepared by: Patrick Goff, Deputy City Manager
Reviewed by: Randy Young, City Manager
Attachments:
1. Resolution No. 42-2007
RESOLUTION NO. 42
Series of 2007
TITLE:
A RESOLUTION REPEALING AND REENACTING THE
CITY BUDGET AND APPROPRIATING SUMS OF MONEY
TO THE VARIOUS FUNDS AND SPENDING AGENCIES
FOR THE CITY OF WHEAT RIDGE, COLORADO, FOR
THE 2008 BUDGET YEAR
WHEREAS, the City of Wheat Ridge annual budget for the fiscal year 2008 has been
established and public hearings and meetings have been held after duly published public notices;
and
WHEREAS, the budget provides for the combination of revenues and excess fund
balance reserves equal to or greater than the total proposed expenditures as set forth in said
budget in the total amount of $35,359,320, excluding transfers, which includes the following
funds:
1. Fund 01 - General Fund $ 29,325,006
2. Fund 17 - Police Investigation Fund $ 25,000
3, Fund 30 - Capital Investment Fund $ 4,608,628
4. Fund 32 - Open Space Fund $ 1,100,043
5. Fund 33 - Municipal Court Fund $ 39,400
6. Fund 35 - Richards Hart Estate Fund $ 15,000
7. Fund 54 - Conservation Trust Fund $ 500,000
8. Fund 63 - Crime Prevention Fund $ 376,509
9. Fund 64 - Recreation Center Operation Fund $ 2,469,734
Total $38,459,320
Less Transfers ($3.100.000)
Total Expenditures $35,359,320
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado, that the City of Wheat Ridge Total Budget as stated in the
ATTACHMENT 1
Resolution be hereby approved, adopted, and appropriated for the entire fiscal period
beginning January 1, 2008 and ending December 31, 2008.
DONE AND RESOLVED THIS
day of
,2007.
JERRY DITULLIO, MAYOR
ATTEST:
MICHAEL SNOW, CITY CLERK
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C'OLOR,.,Q9
ITEM NO: .~
REQUEST FOR CITY COUNCIL ACTION
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COUNCIL MEETING DATE:
October 22, 2007
TITLE:
RESOLUTION 43-2007 - A RESOLUTION AMENDING THE
FISCAL YEAR 2007 GENERAL FUND BUDGET TO REFLECT
THE APPROVAL OF A SUPPLEMENTAL BUDGET
APPROPRIATION TO PROVIDE BENEFITS TO ELECTED
OFFICIALS WITH TERMS OF OFFICE COMMENCING ON AND
AFTER THE NOVEMBER 6, 2007 REGULAR MUNICIPAL
ELECTION IN THE AMOUNT OF $8,428
o PUBLIC HEARlNG
o BIDS/MOTIONS
lZl RESOLUTIONS
o ORDINANCES FOR 1ST READING (Date:
o ORDINANCES FOR 2ND READING
)
Quasi-Judicial: 0
Yes
-t),~;;ytA
lZl
No
City~
EXECUTIVE SUMMARY:
On August 27, 2007, City Council approved Council Bills 17-2007, 18-2007 and 20-2007 prescribing
compensation for the City Clerk, the City Treasurer and the Mayor for terms commencing on and after
the November 6, 2007 regular municipal election. Commencing in November 2007, the City Clerk and
City Treasurer will be eligible for health, dental and vision insurance; group term life insurance;
employee assistance plan; retirement plan; employee recreation program; tuition assistance program
and other voluntary employee programs to the extent and at the levels granted to full-time city
employees. The Mayor will not be eligible for benefits until November 2009.
On S"'p("'mber 1 0, 2007, City Council approved Council Bill 21-2007 prescribing compensation for
the City Council for terms of office commencing on and after the November 6, 2007 regular municipal
election. Commencing in November 2007, four Council Members will be eligible for health, dental
and vision insurance; group term life insurance; employee recreation program and other voluntary
employee programs to the extent and at the levels granted to part-time city employees who work 20
hours per week. The remaining four Council Members will not be eligible for benefits until November
2009.
COMMISSIONIBOARD RECOMMENDATION:
None
STATEMENT OF THE ISSUES:
The City currently offers Kaiser Permanente and PacifiCarelUnitedHealthcare for benefited employees
to choose medical insurance. Each vendor will provide medical coverage for elected officials;
however, they require that all officials enroll with one of the plans. Effective January 1,2008, Kaiser
Permanente will be the City's sole medical insurance provider.
The City currently provides a life insurance benefit to benefited employees with Lincoln Financial at
I Y:, times their annual salary. All elected officials currently receive a life insurance benefit at a $5,000
benefit level. Effective November 2007, Lincoln Financial will provide coverage for elected officials,
but only at a $10,000 benefit level.
All elected officials currently receive the employee recreation program benefit (membership to the
Wheat Ridge Recreation Center).
The tuition assistance program is not a budgeted program in 2007 and is not proposed for funding in
2008.
Enrollment in the City's retirement plan will require elected officials to contribute 4% of their salary
to the plan and the City will match the same amount.
ALTERNATIVES CONSIDERED:
None
FINANCIAL IMPACT:
The total potential financial impact for November and December 2007 is $8,428. All medical and
dental rates are based on the "family rate" at the highest insurance amount and for the 40 hour city
contribution for the City Clerk and City Treasurer (the Mayor is not eligible for benefits until
November 2009) and 20 hour city contribution for the City Council (only four Council Members
are eligible for benefits until November 2009 when all Council Members will become eligible).
The potential financial impact for 2008 is estimated to be $60,670.
An additional fmancial impact will occur in 2008 for the City's life insurance premiums. The City
had a two-year guarantee premium for life insurance; however, due to the inclusion of elected
officials into this plan, the City will lose its two-year guarantee and the premium will increase by
5% or $2,459.20 in 2008.
RECOMMENDED MOTION:
"1 move to approve Resolution 43-2007 - A Resolution Amending the Fiscal Year 2007 General Fund
Budget to Reflect the Approval of a Supplemental Budget Appropriation to Provide Benefits to
Elected Officials with Terms of Office Commencing on and After the November 6, 2007 Regular
Municipal Election in the Amount of $8,428."
or,
"I move to postpone indefinitely Resolution 43-2007 - A Resolution Amending the Fiscal Year 2007
General Fund Budget to Reflect the Approval of a Supplemental Budget Appwp.;ation to Provide
Benefits to Elected Officials with Terms of Office Commencing on and After the November 6, 2007
Regular Municipal Election in the Amount of $8,428 for the following reason(s)
"
Report Prepared by: Patrick Goff, Deputy City Manager
Reviewed by: Randy Young, City Manager
Attachments:
1. Resolution 43-2007
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION 43
Series of 2007
TITLE:
A RESOLUTION AMENDING HiE FISCAL YEAR
2007 GENERAL FUND BUDGET TO REFLECT
THE APPROVAL OF A SUPPLEMENTAL
BUDGET APPROPRIATION TO PROVIDE
BENEFITS TO ELECTED OFFICIALS WITH
TERMS OF OFFICE COMMENCING ON AND
AFTER THE NOVEMBER 6, 2007 REGULAR
MUNICIPAL ELECTION IN THE AMOUNT OF
$8,428
WHEREAS, the City Council is authorized by Charter Section 3.12 to prescribe
compensation for elected officials by ordinance; and
WHEREAS, no such ordinance may increase or decrease such compensation
with respect to a current term of office; and
WHEREAS, the Council wishes to prescribe compensation for the Mayor, the
City Clerk, the City Treasurer, and the Council Members for terms of office commencing
on and after the November 6, 2007 regular municipal election; and
WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be
effected by the City Council adopting a Resolution;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado, as follows:
A. The City of Wheat Ridge fiscal year 2007 Budget be amended
accordingly, specifically transferring a total of $8,428 from the General
Fund undesignated fund balance to the following 2007 Budget line items:
$7,520
$510
$10
$194
$194
01-610-600-626
01-610-600-627
01-112-700-750
01-10 1-600-630
01-108-600-630
Medical
Dental
Employee Assistance Program
Retirement
Retirement
DONE AND RESOLVED THIS 22nd day of October, 2007.
Jerry DiTullio, Mayor
ATTEST:
Michael D. Snow, City Clerk
ATTACHMENT 1
ITEM NO:
~,
REQUEST FOR CITY COUNCIL ACTION
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COUNCIL MEETING DATE:
October 22, 2007
TITLE:
RESOLUTION 44-2007 - A RESOLUTION APPROVING AN
AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT
BETWEEN THE CITY OF WHEAT RIDGE AND THE WHEAT
RIDGE URBAN RENEWAL AUTHORITY
D PUBLIC HEARING
D BIDS/MOTIONS
r8J RESOLUTIONS
D ORDINANCES FOR 1 ST READING (Date:
D ORDINANCES FOR 2ND READING
)
Quasi-Judicial: D
Yes
-f?~;~A#
r8J
No
{~~
City M~agprf ()'
EXECUTIVE SUMMARY:
The City adopted the Wheat Ridge Town Center Urban Renewal Plan on December 14,1981
which provided for the utilization of property and sales tax increment in the commercial area east
of Wadsworth Boulevard, between West 38th Avenue and West 44th Avenue. The property tax
increment expired after 25 years in 2006. Through an Intergovernmental Agreement (IGA)
between the City and the Wheat Ridge Urban Renewal Authority (WRURA) on June 26, 2006, the
sales tax increment was amended so that the maximum increment for the Wheat Ridge Town
Center Project paid to the WRURA shall not exceed $100,000 in any fiscal year. In addition, the
increment was extended to and including December 31, 2008.
Staff recommends that the sales tax agreement be amended to remove the $100,000 annual cap and
that the agreement is extended to and including December 31, 2014.
COMMISSIONIBOARD RECOMMENDATION:
The Wheat Ridge Urban Renewal Authority recommends the proposed amendments to the IGA.
STATEMENT OF THE ISSUES:
The City of Wheat Ridge, Wheat Ridge 2020 (WR2020), and the Wheat Ridge Urban Renewal
Authority (WRURA) are working cooperatively to assemble property at the southeast comer of
44th Avenue and Wadsworth Boulevard for a future public/private redevelopment venture. Wheat
Ridge 2020 has obtained options to purchase two properties located at 7340 and 7540 W. 44th
Avenue. The options for both properties expire on December 31, 2007 and WR2020 has first right
of refusal to purchase the properties.
It will be advantageous for the City, WR2020 and the WRURA to assemble as many properties as
possible in this development area in order to control the future development of this site. On August 27,
2007, the City Council approved a $1.5 million loan to WRURA to purchase the property located at
7540 W. 44th Avenue (yem's property). In addition, WRURA is in the process of negotiating a
property acquisition loan from 1 sl Bank Wheat Ridge to purchase both properties. A loan from 1 st
Bank will require the WRURA to provide proof of a revenue source sufficient to pay annual debt
service on the loan.
The WRURA can use property and sales tax incremental revenues from the Town Center Project to
pay its financial obligations and debts related to urban renewal projects. This revenue source would be
accepted by 1 st Bank as a source of income to pay annual debt service on the loan. Staff recommends
that the sales tax agreement be amended to remove the $100,000 annual cap and that the agreement is
extended to and including December 31, 2014. Sections 3.C.3 and 3.C.5 of the IGA will be amended
accordingly.
ALTERNATIVES CONSIDERED:
None
FINANCIAL IMPACT:
If the proposed amendments were in place during the 2006 fiscal year, the total financial impact to
the City would have been approximately $266,000, an increase of $166,000. Staff estimates the
total 2007 financial impact to the City will be approximately $268,000, an increase of$168,000
(if these amendments are approved).
RECOMMENDED MOTION:
"I move to approve Resolution No. 44-2007. A Resolution Approving an Amendment to the
Intergovernmental Agreement between the City of Wheat Ridge and the Wheat Ridge Urban Renewal
Authority."
or,
"I move to postpone indefinitely Resolution No. 44-2007. A Resolution Approving an Amendment
to the Intergovernmental Agreement between the City of Wheat Ridge and the Wheat Ridge Urban
Renewal Authority for the following reason(s) "
Report Prepared by: Patrick Goff, Deputy City Manager
Reviewed by: Randy Young, City Manager
Attachments:
1. Resolution No. 44-2007
CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 44
Series of2007
TITLE:
A RESOLUTION APPROVING AN AMENDMENT TO THE
INTERGOVERNMENTAL AGREEMENT BETWEEN THE
CITY OF WHEAT RIDGE AND THE WHEAT RIDGE URBAN
RENEWAL AUTHORITY.
WHEREAS, the City of Wheat Ridge, acting through its City Council has created the
Wheat Ridge Urban Renewal Authority (the "Authority"); and
WHEREAS, the Authority has administered the urban renewal area known as the Wheat
Ridge Town Center Area ("Town Center"); and
WHEREAS, projects in the Town Center have generated sales tax revenues, referred to
by the City and the Authority as the "sales tax increment" for use by the Authority on projects
therein; and
WHEREAS, the Colorado Urban Renewal Law, c.R.S. S 31-25-112, authorizes the City
and the Authority to enter into agreements to cooperatively undertake all aspects of the
arlminiotration and operation of urban renewal areas, plans and redevelopment projects within
the City; and
WHEREAS, the City and the Authority entered into an Intergovernmental Agreement as
of June 26, 2006 (the "Agreement") under this enabling authority, pertaining to the allocation of
the sales tax increment derived from the Town Center project and the sharing of resources
relating to services, equipment and personnel; and
WHEREAS, the City and the Authority desire to amend the sales tax increment allocation
provisions in the Agreement by deleting subsection 3.C.3 thereof, and thereby deleting the
$100,000 annual limitation on the amount of the portion of the sales tax increment payable to the
Authority; and
WHEREAS, the City and the Authority also desire to extend the sales tax increment
allocation provisions in the Agreement until December 31,2014 by amending subsection 3.C.5
accordingly;
NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that the
Intergovernmental Agreement between the City and the Wheat Ridge Urban Renewal Authority,
entered into as of June 26, 2006, is hereby amended, as set forth on the attached Exhibit A, and
the Mayor and City Clerk are authorized and directed to execute the same.
A I I ACHMENT 1
DONE AND RESOLVED this 22nd day of October, 2007.
Jerry DiTullio, Mayor
ATTEST:
Michael Snow, City Clerk
Published:
.2007
Wheat Ridge Transcript
EXHIBIT A
Amendment to Intergovernmental Agreement of June 26, 2006
[Attached]
Amendment to Intergovernmental Agreement of June 26, 2006
This Amendment ("Amendment") is entered into, as of the 22nd of October, 2007,
between the City of Wheat Ridge, Colorado (the "City") and the Wheat Ridge Urban
Renewal Authority (the "Authority"), together referred to as the "Parties" to amend that
certain Intergovernmental Agreement entered into by the Parties as of June 26, 2006
(the "Agreement").
In consideration of the mutual promises and covenants contained herein and in
the Agreement, the receipt and sufficiency of which are acknowledged, the Parties
hereby amend subsection 3.C of the Agreement, entitled Sales Tax Increment
Allocation to read as follows:
3. Wheat Ridae Town Center Sales Tax Increment
C. Sales Tax Increment Allocation
The Parties agree that the Town Center Project sales tax increment, as
defined at Section 3.A hereof, shall be allocated between them as follows:
1. For all sales after January 1, 2006 irrespective of actual sales tax
receipts, the City shall retain an amount equal to the sales tax receipts
attributable to the Safeway store for the period November 1, 1994 through
October 31, 1995.
2. After accounting for this retainage, the City and the Authority shall
each receive 50% of the remaining sales tax increment from the Wheat Ridge
Town Center Project.
3. T~a--:r.i:J(::rlJ:r. :Y.:: tax inorement ~c ~t:3-W~.c:lt Ridge Town
Center Project paid~: t~: .^.uthority s~.d)' :::>t Oleoeed $100,OOf: :r. x;:i fiscal year.
The ^uthority's share of Town Center sa!ss tax ir.3Fsh1:r.t: :.'1311 not exoeed that
, ,
figure in any oase.
3. On or before June 27, 2006, the City shall make a one time
payment to the Authority in the amount of $100,000, to account for outstanding
obligations of the Authority and in consideration of the mutual revocation of the
previous agreements related to allocation of the sales tax increment.
4. The sales tax increment for the Wheat Ridge Town Center is
hereby extended to and including Deoemb:~ 31,2900 December 31,2014.
WRURA IGA
IN WITNESS WHEREOF, the Parties have executed this Amendment as of the
date first set forth above.
WHEAT RIDGE URBAN RENEWAL AUTHORITY
By:
Chair
STATE OF COLORADO
)
) ss.
County of Jefferson
The foregoing instrument
, 2007 by
Ridge Urban Renewal Authority,
was acknowledged before me this _ day of
, as of the Wheat
Notary Public
My Commission expires:
CITY OF WHEAT RIDGE, COLORADO
By:
Jerry DiTullio, Mayor
ATTEST:
APPROVED AS TO FORM:
Michael Snow, City Clerk
Gerald E. Dahl, City Attorney
2
STATE OF COLORADO
)
) ss.
County of Jefferson
The foregoing instrument was acknowledged before me this _ day of
, 2007 by Jerry DiTullio as Mayor and Michael Snow as City Clerk of the
City of Wheat Ridge, Colorado.
Witness my hand and official seal.
My Commission expires:
-
Notary Public
3